04/08/98 PacketCHESTERFIELD COUN~i
BOARD OF SUPERVISORS
AGENDA
Page
of
Meeting Date:
April 8~ 1998
Item Number:
Subject:
Board Resolution Recognizing April 12-18, 1998 as
"National Telecommunicators Week"
County_ Administrator's Comments:
County Administrator:
Board Action Requested:
The staff request that the Board approve the attached Resolution.
Summary_ of Information:
The week of April 12-18, 1998 has been set aside by the Association of Public Safety
Communications Officers, International to recognize the work done by the dedicated professionals
who work in Emergency Communications Centers across this country and around the world.
1997 Emergency Communications Officer of the Year, Carol Hairfield will be present, along with
Lieutenant Robert C. Pridemore and Senior Captain Robert P. Avsec to receive the resolution.
Preparer:
Colonel Carl R. Baker
Attachments:
Yes
No
Title:
Chief. Police Department
001
RECOGNIZING APRIL 12-18, 1998, AS
"NATIONAL TELECOMMUNICATORS WEEK"
WHEREAS,dedicated Public Safety Telecommunicators daily serve the citizens
of Chesterfield County by answering calls for service for police, fire, and emergency
medical services and by dispatching the appropriate equipment expeditiously; and
WHEREAS, the critical functions performed by Public Safety Telecommunicators
also include those related to conservation operations and many other operations
performed in conjunction with federal, state, and local government agencies; and
WHEREAS, Public Safety Telecommunicators work to improve the emergency
response capabilities of communication systems through their leadership and participation
in on-going training programs; and
WHEREAS,the week of April 12-18 has been set aside to recognize Public Safety
Telecommunicators and their essential role in protection of life and property.
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of
Chesterfield County does hereby proclaim the week of April 12-18, 1998, as "National
Telecommunicators Week" in Chestedield County in honor and recognition of our Public
Safety Telecommunicators and the vital contributions they make to the safety and well-
being of our citizens, firefighters, police officers, and emergency medical services
personnel.
; 00 ,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~l Date: April 8, 1998
Item Number: 5. B.
Subject:
Declaring April 19-25, 1998 as "Volunteer Appreciation Week" in Chesterfield
County
County Administrator's Comments:
County Administrator:
Board Action Requested;
Adopt the "Volunteer Appreciation Week" resolution at the April 8, 1998
Board of Supervisors meeting.
Summary. of Information'
The attached resolution is to recognize the many volunteers, who so
unselfishly contribute thousands of hours to the citizens of Chesterfield
County, by declaring April 19-25, 1998 as "Volunteer Appreciation Week" in
Chesterfield County. "Volunteer Appreciation Week" will coincide with
"National Volunteer Week". The resolution will be presented during the
Volunteer Reception to be held on April 21, 1998 at 2:00 p.m. in the Eanes-
Pittman Public Safety Building, Classrooms A & B. The volunteer Services
Program is coordinated by the Department of Human Resource Management.
Preparer:
Gerner
Attachments:
Yes
--]No
Title: Director,
# 003
DECLARING APRIL 19 - 25~ 1998
AS "VOLUNTEER APPRECIATION WEEK" IN CHESTERFIELD COUNTY
WHEREAS, volunteers have contributed significantly to the quality of life in Chesterfield
County, in the Commonwealth, and in the Nation; and
WHEREAS, volunteering is recognized as an integral part of government and industry in
contributing to the achievements that enhance our Nation; and
WHEREAS, volunteers enrich our cultural diversity with their backgrounds, experiences
and talents; and
WHEREAS, volunteering has become a partner with education to increase students'
awareness and development; and
WHEREAS, volunteers are community leaders in showing a genuine self-sacrificing spirit
that benefits countless individuals; and
WHEREAS, volunteers enable us to meet and often exceed the goals of the organization,
thereby, increasing the quality service provided to citizens; and
WHEREAS, volunteering provides a positive direction for youths, allowing them to reach
their full potential while assisting others.
NOW, THEREFORE, BE IT RESOLVED, that during National Volunteer Week,
April 19-25, 1998, the Chesterfield Board of Supervisors will declare "Volunteer Appreciation
Week" in Chesterfield County and urge all citizens to honor volunteers for their contributions to
the County.
004
Meetin.q Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
April 8,'1~98
Y
Item Number:
Page 1 of 1
Subject:
Work Session on the County Administrator's Proposed FY99 Biennial
Financial Plan, FY99 Community Development Block Grant and HOME Annual
Plan and FY99-2003 Capital Improvement Program
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hold a Work Session on the County Administrator's Proposed FY99
Biennial Financial Plan, FY99 Community Development Block Grant and
HOME Annual Plan and FY99-2003 Capital Improvement Program
Summary of Information:
This time has been set for the final Work Session on the County
Administrator's Proposed FY99 Financial Plans. Staff is preparing a
list of anticipated revisions to the proposed plans which will be
reviewed at the Work Session. These revisions and any additional
revisions requested will be incorporated prior to adoption.
Preparer: 6 (~ ~ Title:
Rebecca T. Dickson
Director, Budget and Management
Attachments:
Yes
005
I
Meetino Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Anril 8. 1998
Item Number:
8.A.1.
Subiect:
Adoption of an Ordinance to Amend the Code of the County of
Chesterfield, Relating to Changes in Building Permit Fees
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt Ordinance Section 5-5 with changes relating to
Inspection fees
Summar~ of Information:
The proposed fee increases generally include 3% for residential fees,
6.7% for commercial fees, 6.4% for auxiliary fees, and 9% for re-
inspection/administrative fees. These changes are projected to
generate an estimated additional $129,000 in revenue and will be
utilized to fund needs within the Department.
Staff recommends adoption of the attached ordinance.
Preparer: Title: Deputy County Administrator for
· Millard D. "Pete" Stith ' ' Community Development
Attachments:
Yes
~-~No i #
AN ORDINANCE TO AMEND ~ CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED,
BY AMENDING AND RE-ENACTING SECTION 5-5
RELATING TO FEES FOR BUTLDING PERMITS
BE IT ORDAINED by the Board of Supervisors-of Chesterfield County:
(1) That Section 5-5 of the Code of the Coun~ of Chesterfield, 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 5-5. Permit fees.
(a) Generally. Except as provided in this section, every applicant for a building permit
must pay the fees set forth in this section before the building official issues a building permit that is
required by the Virginia Uniform Statewide Building Code, Volume I. If an applicant must pay an
additional fee because of an inci-ease in the estimated cost of work, the building official shall not issue
an amended permit for the additional work until the applicant.has paid the additional fee.
(b) Fees shall be charged in accordance with the following schedule:
(1) Residential new construction:
a. Finished square footage:
i. Until July 1, 1999, $125.00 plus 0.437, 0.450 percent of the estimated
' · "" $325.00, whichever is greater.
construction cost, or $3
ii. After July 1, 1999, 0.43~, 0.450 percent of the estimated construction
cost or ,0~ ~ ~.,,,, $200,00, whichever is greater.
b. Unfinished interior square footage: 0.43§ 0.450 percent of the estimated
construction cost or ,,.~..,,~, $50.00, whichever is greater.
c. Unfinished exterior square footage: 0.432, 0.450 percent of the estimated
construction cost or $36.00, whichever is greater.
d. Residential additions: 0.43 g 0,450 percent of the estimated construction cost
or $52.0,0 $50,00, whichever is greater.
e. Interior remodeling and alterations, accessory buildings and sheds which are
greater than 150 square feet: 0.437, 0.450 percent of the estimated
construction cost or ,o.,~,.,~,, $40,00, whichever is greater.
0505:22o64.1
(2)
0505:22064.1
go
Carports, canopies, pole buildings, gazebos and pavilions...$36.00 40.00
Reroofs, trim or siding. . . .,~,.,,,," · "" 40,00
Masonry and fireplace replacement/relining. - . 36.00 40.00
Manufactured and mobile homes:
In mobile home parks.. . .~.~,,~:'" "" 60.00
Not in mobile home parks... 36.00 40.00
Temporary certificates of occupancy and renewals....,,,.,,,:" · "" 40.00
Request for refund... 36.00 40.00 or 25%, whichever is greater
Swimming pools (above- and in-ground):
,~ ., ,., . ,: ,, $50.00 plus,.,.,,,o .... 0.450 percent of the estimated construction
cost over $2,000.00.
ii. Barrier permit for swimming pool, if permitted separately from
swimming pool permit. . .~,:.,:,,'· "" 50.00
Foundation pour inspections... 325.00 335.00
1. Additional fee if concrete testing is
out-of-specification concrete is used... 100.00
required because
Additional fee for reinspection when inspector is present and the
concrete pour has been canceled or delayed in excess of one hour..
. 100.00
As an alternative to the county's foundation pour inspection, the
building official shall accept inspection reports from independent
engineers who are qualified and reliable.
Commercial new construction:
New commercial buildings: 0.515 0.550 percent of the estimated construction
~' ..... 250.00, whichever is greater:
cost or
b. Commercial additions: 0,.515 0.550 percent of the estimated construction cost
or 4, , ,, -, . ,, ,: $150.00, whichever is greater.
,o.,~,.~,0 $50.00 plus ~' ~ ,., 0,550 percent of the estimated construction
c. Signs: ~
cost over $2,000.00.
d. Tenant upfits, reroofs, pavilions,-pole buildings, repairs and renovations:
,,,~,.,.,.,~, $100.00 plus ,,..~ ,_,.0.550 percent of the estimated construction cost
over $2,000.00.
e. Temporary construction trailers.. ~-.v,_,~" ^" 50.00
f. Swimming pools:
,,,~.,,,, $150.00 plus ",~..,,~'5 0.550 percent of the estimated construction cost
over $2,000.00
Flag pole... 36.00 40.00
Tents (greater than 900 square feet)... 36.00 40.00
Temporary certificates of occupancy and renewals... 52.00 100.00
Request for refund: -20 25 percent of original fee.
k. Satellite dish... ,o, ~,~' "~.00 $100.00
Auxiliary permits:
a. Electrical: When the cost of labor and materials involved in installation,
alteration, replacement and/or repair is (rounded up to the next dollar):
,~,,,~,,.,,,: $1000.00 or less. . . ,,,~.,,,:" r ^^ 50.00
i'w. ii. Over $1,000.00:
_ ,~-,,,.,,0 $50.00 plus v..~,_, 0.550 percent of the
estimated cost over $1,000.00.
Mechanical: When the cost of labor and materials involved in installation,
alteration, replacement and/or repair is (rounded up to the next dollar):
(3)
0505:22064.1
Co
]. $300.00 $1000,00 or less... 36.0,0 50,00
rc:. ii. Over $1,000.00:,o-,,~ ~' .... .~,,., $20.00 plus 0,.515 0,550 percent of the
estimated cost over $1,000.00.
Plumbing: When the cost of labor and materials involved in installation,
alteration, replacement and/or repair is (rounded up to the next dollar):
rwii. Over $1,000.00:,~-,,,.,,,, ~' .... $50,00 plus,,.., ^ ~15 0.550 percent of the
estimated cost over $1,000.00.
Gas: When the cost of labor and materials involved in installation, alteration,
replacement and/or repair is (rounded up to the next dollar):
tv:. ii.Over $1,000.00:$46.00 $50,00 plus 0,.515 0,550 percent of the
estimated cost over $1,000.00.
(4) Other permits:
Active solar system: When the cost of labor and materials involved in
installation, alteration, replacement and/or repair is (rounded up to the next
dollar):
~,.,,,,,.,,,, $1000.00 or less "" ~'
... _,,,.,,0 50,00
0505:22064.1
4
iwii. Over $1,000.00:,o-,u ~ .... .u~ $50,00 plus,,.~" ~15 0,550 percent of the
estimated cost over $1,000.00.
Fire/sprinkler: When the cost of iabor and materials involved in installation,
alteration, replacement and/or repair is (rounded up to the next dollar):
,o,,~,.~,0 $1000.00 or less....,,~.,~0 50.00
_'ti
111.
iv. ii.Over $1,000.00:$46.00 $50,00 plus 0,.515 0,550 percent of the
estimated cost over $1,000.00.
Well permit: When the cost of labor and materials involved in installation,
alteration, replacement and/or repair is (rounded up to the next dollar):
,.,~,,,.00 $1000.00 or less... .,,~.,,,~"" "^ 50.00
iv:. ii.~ Over $1,000.00:$46.00 $50.00 plus 0,.515 0.550 percent of the
estimated cost over $1,000.00.
t~. d. Septic tank permit... 52.0,0 50,00
Annual certificate of compliance for elevators, escalators (per floor),
dumbwaiters and manlitts payable on or before December 31 for the following
year "^ "^
· . . ,.,,.,,,, 25,00
e-: f. Demolition, moving or relocation of a structure:
i. Residential... 26.0,0 25.00
0505:22064.1
(5)
ii. Commercial. . . ..... ,~,.,.,~,~ 100,00
dr. g. Amusement devices:
Administrative permit only (no inspections) ..: 10.00
Kiddie fides (type B)... 15..00
Major rides... 25.00
Spectacular rides... 45.00
Other fees:
ao
Reinspections f~: ~ A fee is charged for each inspection after the second
inspection ---'-:-'- '
,~,,,~, is n¢ccss~,y because work was not completed for inspection
when the request for inspection was made, or because corrections were not
made before calling for reinspection.~ . ,oo,,.vv~" · ~'~' $40.00
Code investigation fee:
ii.
Residential building/auxiliary, 20 percent of original fee or $25.00,
whichever is greater.
Commercial building/auxiliary, 20 percent of original fee or $50.00,
whichever is greater.
Permit amendments, extensions, reinstatements, takeovers, and transfers...
,.,u.00 $40,00
Permit refunds: If an application for a permit is canceled by written request to
the building official within six months of the application date, or within 12
months of the issue date, a refund will be granted. The following
administrative fees will be deducted from the refund:
Residential building and other related permits... $36.00 $40,00 or
25% whichever is ?eater
ii.
· Commercial building and other related permits: -20 25 percent of
original fee.
0505:22064.1
6
(c) Estimated cost of construction shall be no lower than the estimated costs listed in the
Marshall and Switt Index or in any other construction cost estimating journal that is.approved by the
building official.
(d) Fee exemptions.
(1)
Applicants for building permits shall not be required to pay fees if the estimated cost
of construction is less than $500.00 and construction does not require any other
permit under the Virginia Uniform Statewide Building Code, Volume I.
(2)
Applicants for building permits shall not be required to pay fees for permits to
construct buildings designed and used as places of worship.
(3)
Applicants for building permits shall not be required to pay fees for permits to
construct buildings funded by the county's general fund.
(4)
Applicants for building permits shall not be required to pay fees for permits to
construct buildings used by any business which is located within an Enterprise Zone
designated by the Commonwealth of Virginia. This exemption shall continue for the
life of the Enterprise Zone.
(e)
Disposition of fees. All permit fees required by this section shall be paid by the
applicant to the county treasurer when the permit application is filed with the building
official. The treasurer shall deposit all permit fees in the county's general fund.
(2) That this ordinance shah become effective on July 1, 1998.
0505:22064.1 7
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
APril 8. t998
Page 1 of 1
8.A.2.
Subiect:
Adoption to Repeal Article VI of Chapter 11 of the Code of the County
of Chesterfield Regarding Fees for Disposal of Debris Waste and Stamp
Permitting Program Administered by the Building Inspection Department
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt the repeal of Article VI of Chapter 11 relating to the disposal
of debris waste and stamp permitting program
Summary of Information:
Staff recommends the repeal Article VI of Chapter 11 relating to the
disposal of debris waste and the stamp permitting program which is
administered by the Building Inspection Department.
Staff recommends repeal of the attached ordinance.
Preparer:
Miliar~l'l~. 'fPete" Stith
Title: Deputy County Administrator for
Community Development
Attachments:
Yes
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTE~LD, 1997, AS AMENDED,
BY REPEALING ARTICLE VI RELATING TO
DISPOSAL OF DEBRIS WASTE
BE IT ORDAINED by the Board of Supervisorfi of Chesterfield County:
(1) That Article VI of the Code of the CounW of Chesterfield, 1997, as amended, by ,
repealing Article VI as follows:
[1\
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0505:22065.1
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0505:22065.1 4
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0505:22065.1
5
Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
April 8:1998
Item Number:
8 .A.3.
Subject:
Adoption of an Ordinance to Amend the Code of the County of
Chesterfield, Relating to Water and Wastewater User Charges and
Effective Date of Service Charges
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt Ordinance Section 18-27 with changes in Water and Wastewater user
charges and Repeal Section 18-36 regarding the effective date of
service charges
Summary of Information.
Utilities staff is recommending an increase in water and wastewater
commodity charges (water from $1.14 to $1.17 and wastewater from $1.21
to $1.25) to generate revenue for the rate stabilization fund for
infrastructure replacement. This is the third year of a four year
incremental increase to assist in avoiding a major ~ate increase i~ one
fiscal year. These rate changes will generate an additional $250,000
which will be reserved for future improvements (Water $125,000;
Wastewater $125,000). The effective date for these changes is January
1, 1999.
Staff is also recommending deletion of Section 18-36 which relates to
the effective date of service charges.
Staff recommends adoption of the attached ordinance.
' Miilard ~ "Pete" Stith '/ Community Development
Attachments:
Yes
~-]No t!'#
AN ORDINANCE TO AMEND THE ~
COUNTY OF CHESTERFIELD, 1997, AS AMENDED,
BY AMENDING AND RE-ENACTING SECTION 18-27
AND BY REPEALING SECTION 18-36
RELATING TO UTILITY CHARGES.
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That the Code of the Coun_tv of Chesterfie!~ 1997, as amended, is amended and re-
enacted to read as follows:
Sec. 18-27. Utility charges.
Effective January 1, 1999 The the consumer shall pay charges for utility service in accordance
with the following schedules:
(a) Monthly service charges. The monthly service charge shall be:
ooo
(2) Commodity cost charge.
(i)
(ii)
Water: $1.14 $1,17 per 100 cubic feet (Ccf).
Wastewater: ~' "'
*~.~, $1,25 per 100 cubic feet (Ccf).
000
(2) That this ordinance shall become effective on January 1, 1999.
Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
April 8, 1998
Item Number:
8.A.4.
Sub}ect:
Adoption of an Ordinance to Amend the Code of the County of
Chesterfield, Relating to Erosion and Sediment Control Charges
County Administrator's Comments:
County Administrator: ~
Board Action Requested.
Adopt Ordinance Section 8-13 with changes relating to fees charged for
erosion and sediment control
Summary of Information:
The FY99 budget includes an increase of $60 to the base program
administration fee and an increase of $10 per lot and per disturbed
acre for plans review. The fee increases are expected to generate an
additional $22,600 per annum. This additional revenue is planned to be
earmarked to offset future costs of a community development information
system.
Staff recommends adoption of the attached ordinance.
Preparer: ~ ,~,~, ~, ~~,)
Milla~d D~ 'Pete' Stith
Title: Deputy County Administrator for
Community Development
Attachments:
Yes
AN ORDINANCE TO AMEND THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED,
BY AMENDING AND RE-ENACTING SECTION 8-13
RELATING TO EROSION CONTROL FEES
BE IT ORDAINEDby the Board of Supervisors of Chesterfield County:
(I) That Section 8-13 of the Code qf the Coun_ty qf Chesterfield, 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 8-13. Fees.
(a) The applicant shall pay a program administration fee to the county at the time that he
submits to the environmental engineer an erosion and sediment control plan. The amount of the fee
shall be:
(i)
For an erosion and sediment control plan for land which is 10,000 square feet or
larger and not located in a proposed subdivision: $I,000.00 $1.060.00. plus $40.00
$50,00 for each acre of land to be disturbed.
(ii)
For an erosion and sediment control plan for land which is 10,000 square feet or
larger and located in a proposed subdivision: $I,000.~0 $1.060.00, plus $40.00
$50,00 for each lot.
ooo
(2) That this ordinance shall become effective on July 1, 1998.
0505:22045.1
Meetin.q Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
April 8, 1998
Item Number: 8. ^. 5.
Subiect:
Adoption of an Ordinance to Amend the Code of the County of
Chesterfield, Relating to Changes in the Planning Fee Structure
County Administrator's Comments
County Administrator:
Board Action Requested.
Adopt Ordinance Sections 17-11, 19-25 and 19-279 with changes relating
to the Planning Fee structure
Summary of Information:
Staff is recommending increases in the fees charged for subdivision,
rezoning, site plan, schematic plan, and other approvals. These
proposed increases are expected to generate approximately $30,200 per
annum. This additional revenue is planned to be earmarked to offset
future costs of a community development information system.
On March 17, 1998, the Planning Commission held a public hearing to
consider these increases and voted to approve the amended fee structure
after the public hearing.
Staff recommends adoption of the attached ordinances.
Preparer:'~/~A~l~ ,~~~ Title: Deputy County Administrator for
Mi-Ila~'d D. a F~ete,, Stith ~' Community Development
Attachments:
Yes
[-~No ] # i '~'?,~
AN ORDINANCE TO AMEND TtIE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND REENACTING SECTIONS 17-11, 19-25 AND 19-279,
INCREASING FEES FOR SUBDIVISION, REZONING, SITE PLAN,
SCHEMATIC PLAN AND OTHER APPROVALS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 17-11, 19-25 and 19-279 of the Code of the County of Chesterfield,
1997, as amended, are amended and reenacted to read as follows:
Sec. 17-11. Fees.
The fees for processing subdivisions by the county shall be payable upon submission of the
plats to the county for tentative or final approval and shall be equal to the following:
(1) Tentative approvals
(a) Original submittal, including up to two resubmittals ..... $267,.~,?, 280.00
Plus, per lot ....,~,.~,~, .... 2 !,00
(b) Renewal of previously approved tentative, including up to two resubmittals ....
..... 280 00
Plus, per lot .... 10.00
(c) Third and subsequent submittal of original or renewal of previously approved
tentatives .... 10~,.00 110,00 per submittal
(d) Adjustment to approved tentative, per submittal or resubmittal .... 100.0?, 110,00
(2) Final approval .... 545.00 600,00
Plus, per lot .... 5.00
(3) Appeal of decision of director of planning .... 260.00
Sec. 19-25. Fees.
The following fees, which include the costs of hearings, advertisements and notices when
1014:21970.1 1
3/4/98 10:49 am
required, shall be deposited simultaneously with the filing of the application:
(a) Zoning reclassification:
(1) Without conditional use planned development... $I,440.C~0 1.500.00
Plus, per acre for the first 200 acres... 40.0~ 45,00
Plus, per acre over 200 acres... 25.00
(2) With conditional use planned development... _,-2;c',c',c',c',c~ 2.700.00
Plus, per acre for the first 200 acres... 50.C,¢ 55t00
Plus, per acre over 200 acres... 20.00
(3) No applicant for a zoning reclassification for any office, commercial or industrial
use within an Enterprise Zone designated by the Commonwealth of Virginia shall
be required to pay a fee, provided the director of planning determines that the
request is in compliance with the comprehensive plan. This exemption shall
continue for the life of the Enterprise Zone. 1
1 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on
December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires
on December 31, 2016.
(b) Conditional uses and special exceptions:
(1) Multiple-family or two-family... 1,250.90 1.32~,00
Plus, per unit over the first two units... 35.00
(2) Manufactured homes, mobile homes:
a. New... 545.00
b. Renewal... 245.00
(3) Planned development:
a. Without zoning reclassification... 2,25C,.¢_,0 2.400.00
Plus, per acre for ......... Lll~ ~,~L ~.,~,~ acre~- . . . 15.00
Plus, per acre ov¢i ~.,~v acres I
b. With zoning reclassification... ~590r00 2,700.00
Plus, per acre for the first 200 acres... 50.00 55,00
Plus, per acre over 200 acres... 20.00
c. Amend condition of planned development, each condition... 1,450.00
1.540,00
(4)All others ' '" ~ ~'~' 1~200.00
Plus, per acre... 25.00
(5) No applicant for a conditional use or planned development for any office,
commercial or industrial use within an Enterprise Zone designated by the
Commonwealth of Virginia shall be required to pay a fee, provided the director of
planning determines that the request is in compliance with the comprehensive plan.
This exemption shall continue for the life of the Enterprise Zone.2
2 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on
December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires
on December 31, 2016.
Amend condition of zoning, other than condition of planned development,-~
(c)
1014:21970.1 2
3/4/98 10:49 am
(d)
(0
(g)
(h)
(i)
O)
(I) Per condition... 1,455.¢¢ 1.540.00
(2) No applicant seeking to amend a condition of zoning for any office, commercial or
industrial use within an Enterprise Zone designated by the Commonwealth of
Virginia shall be required to pay a fee, provided the director of planning
determines that'the request is in compliance with the comprehensive plan. This
exemption shall continue for the life of the Enterprise Zone.3
3 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on
December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires
on December 31, 2016.
Variances, setback... 230.00
Variances, administrative... 230.00
Variances, all other... 570.00
Appeal to board of zoning appeals pursuant to section 19-21... 500.00
Sign permits:
(1) Temporary. signs, as permitted by article IV of the Development Standards Manual
.... 55 00
(2) All other signs for which building permits are required... I~0.¢~ 110.00
(3) No business located within an Enterprise Zone designated by the Commonwealth
of Virginia shall be required to pay a fee in order to obtain a sign permit. This
exemption shall continue for the life of the Enterprise Zone. 4
4 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on
December 3 I, 2014. The fee e.xemption for the Walthall Enterprise Zone expires
on December 3 I, 2016.
Substantial accord determinations:
(1) Planning commission heating... 1,525.¢,P, 1.620.00
(a) With accompanying zoning application... 5¢,¢,.C0 530,00
(2) Administrative determination... 25P,.¢_,0 265,00
No applicant for substantial accord determination for any office, commercial or
industrial use within an Enterprise Zone designated by the Commonwealth of
Virginia shall be required to pay a fee, provided the director of planning
determines that the request is in compliance with the comprehensive plan. This
exemption shall continue for the life of the Enterprise Zone.5
5 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on
December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires
'on December 31, 2016.
Deferral requests by the applicant, per request:
(1) Deferral of 40 or fewer days... 250.00
(2) All other deferrals... 150.00
No applicant requesting a deferral shall be required to pay a fee for the deferral if
he was not charged a fee for his application. This exemption shall continue for the
life of the Enterprise Zone.6
1014:21970.1 3
3/4/98 10:49 am
031
(k)
6 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on
December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires
on December 31, 2016.
Modifications to development standards and requirements... 260.00
Sec. 19-279. Fees.
In addition to any other fees required by the county, fees shall be payable to the county
treasurer and submitted to the planning department upon filing as follows:
(a) Site plan:
(1) Original submittal, including up to two resubmittals .... $ g65.~,0 900,00
Plus, per acre .... J,,.v,, 55.00
(2) Third and subsequent resubmittals, per resubmittal .... ~)0r00 3 i0.00
(3) Adjustment to approved site plan, per submittal or resubmittal .... -290r00 310.00
(4) No business located within an Enterprise Zone designated by the Commonwealth of
Virginia shall be required to pay any of the fees described in subsections (a)(1) through (a)(3)
above. This exemption shall continue for the life of the Enterprise Zone. 1
1 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on
December 3 l, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31,
2016.
(b) (1)Schematic plan .... 1,025.00 1.200.00
Plus, per acre for the first 50 acres ....50.00
Plus, per acre over 50 acres .... 25.00
(2) Amendment of approved schematic plan .... 260.00
(c) Appeal of decision of director of planning .... 260.00
(2) That this orch'nance shall become effective immediately upon adoption.
1014:21970.1 4
3/4/98 10:49 am
Meetin.q Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
April 8, 1998
Item Number:
8.A.6.
Subiect:
Adoption of the Ordinance Amendment Relating to the E-911 System
County Administrator:
County Administrator's Comments:
Board Action Requested:
Adopt Ordinance Section 9-141 with changes relating to the E-911 System
Summary of Information:
The FY99 Budget includes a $1.00 increase in the E-911 user fee (from
$1.00 to $2.00). This increase is recommended to assist in offsetting
additional costs the County will incur over the next several years as a
result of the new Emergency Communications Center as well as other
costs related to providing emergency communications services.
Staff recommends adoption of this ordinance amendment as presented.
Preparer:
Rebecca T. Dickson
Title: Director, Bud,qet & Management
Attachments:
Yes
~-~No
I
AN OI~INANCE TO AMEND THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED,
BY AMENDING AND RE-ENACTING SECTION 9-141
RELATING TO THE TELEPHONE TAX FOR THE, E-911 SYSTEM
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 9-141 of the Code qf the Counff qf C, hesterfield. 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 9-141. Amount of tax.
Pursuant to the authority set forth in Code of Virginia, § 58.1-3813, the county hereby
imposes a tax to be used by the county to pay the capital, installation and maintenance costs and
recurring maintenance, repair, system upgrade, and overhead costs of its E-911 system. The tax shall
be levied upon each purchaser of telephone service from a corporation coming within the provisions
of Code of Virginia, § 58.1-2600 et seq. The tax shall be in the amount of $1.00 2;,00 per telephone
line per month.
(2) That this ordinance shall become effective immediately subject to the 120-day ttotice
provision contained in ('ode of Vir~nia ~ 58.1-3812.
0407:22101.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meetin.q Date: April 8, 1998
Item Number:
8.A.7.
Subiect:
Adoption of an Ordinance Establishing the Annual Tax Levy on Various
Classes of Real Estate and Personal Property
County Administrator's Comments:
County Administrator:
Board Action Requested.
Adopt the attached tax rate ordinance
Summary of Information:
The Board held a public hearing on March 25, 1998 concerning the
attached ordinance. Rates on all existing classes of property are to
remain constant with the exception of reducing the real estate tax rate
to $1.08 per $100 of assessed value. The recommended rates are $1.08
for real estate, $3.60 for personal property, $1.00 for machinery and
tools, $.50 for airplanes, $.96 for personal property for volunteer
firefighters, rescue squads, and auxiliary members, $.01 for wild and
exotic animals, $3.24 for vehicles using clean and special fuels, and
$.96 for personal property class for vehicle trailers and semi-trailers
with a gross weight of 10,000 lbs. or more.
Preparer: c . - L-~dr''r''3~ Title: Director, BudRet & Manaqement
Rebecca T. Dickson,
Attachments:
Yes
AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY
ON VARIOUS CLASSES OF PROPERTY FOR THE
COUNTY OF CFIESTERFIELD .
BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield that for
the year beg!nning on the first day of January, 199-78, and ending-on the thirty-first day of
December, 199-78, the taxes on property in all the .Magisterial Districts of the County of
Chesterfield shall be as follows:
Sec. 1. Real Property and Mobile Homes:
On tracts of land, lots or improvements thereon and on mobile homes the tax shall be
$1.098 on 'every $100 of assessed value thereof.
Sec. 2. Personal Property
(a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all
tangible personal property used or held in connection with any mining, manufacturing or other
business, trade, occupation or profession, including furnishings, furniture and appliances in rental
units, the tax shall be $3.60 on every $100 of the assessed value thereof
(b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia,
1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof.
(c) On motor vehicles owned or leased by members of volunteer rescue squads,
volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided
in Section 8-13.3, Code of the County of Chesterfield, 1978, as amended, the tax shall be $.96
on every $100 of the assessed value thereof.
(d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of
Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof.
(e) On motor vehicles which use Clean special fuels as defined in Section 58.1-2101
of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed
value thereof.
-~,~.~,,,. 0600:177.8 .
(f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000
pounds or more used to transport property for hire by a motor cartier engaged in interstate
commerce, the tax shall be $.96 on every $100 of the assessed value thereof.
Sec, 3. Public Service Corporation Property.
(a) On that portion of real estate and tangible personal property, of public service
corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia,
1950, as amended, the tax shall be $l.09 on every $100 of the assessed value thereof
determined by the State Corporation Commission.
(b) The foregoing subsections to the contrary notwithstanding, on automobiles and
trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of
assessed value thereof.
Sec. 4. Machinery_ and Tools.
On machinery and tools used'in a manufacturing or mining business the tax shall be
$I.00 on every $100 assessed value thereof.
0600:177.8 - 2 -
Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
April 8, 1998
Item Number: 8. ^. $.
Subject:
Adoption of the FY99-2003 Capital Improvement Program (CIP)
County Administrator:
Board Action Requested:
County Administrator's Comments:
Adopt the FY99-2003 Capital Improvement Program
Summary of Information:
The Charter requires that the CIP be adopted by May 1. Staff
recommends that the CIP be adopted at this meeting.
Following the Work Session, staff will incorporate any revisions into
the adopted document.
Preparer:
Rebecca Dickson
Title: Director, Budget and Management
Attachments:
~-~ Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Date' A 1998 Item 8.^.9.
Subject:
Adoption of the FY99 Community Development Block Grant and HOME Annual
Plan
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt the FY99 Community Development Block Grant and HOME Annual Plan
with amendments
Summary of Information.
The FY99 recommendation for this program totals $1,892,643 which is
comprised of $1,762,600 in new CDBG and HOME allotments and $130,000 of
reprogrammed appropriations from previous fiscal year programs which
have been completed.
The County's Community Development Block Grant and HOME Annual Plan for
FY99 is required to be submitted to the U. S. Department of Housing and
Urban Development by May 15, 1998. The submission must follow a
required public hearing by the Board of Supervisors (which was held on
March 25, 1998). A Proposal Review Committee has made its
recommendation to the County Administrator on the County's FY99 CDBG
and HOME funding. The attached material is the Proposal Review
Committee's recommendation and the recommendation from the County
Administrator. Requested amendments will be incorporated prior to
adoption.
Preparer: ~~'~-~/~~ Title: Director, Bud~et&Manaqement
Rebecca T. Dickson
Attachments:
Yes
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 8, 1998
Item Number:
8.A.lO.
Subiect:
Adoption of the FY98-99 Biennial Financial Plan
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt the FY98-99 Biennial Financial Plan and Approve the Seven County
Wide Strategic Goals
Summary of Information:
The County Charter requires that the Budget be adopted by May 1.
recommends that the Budget be adopted at this meeting.
Staff
Following the work session, staff will prepare a summary of changes to
the proposed budget to be included in the adopted budget.
Staff will also ask that, in conjunction with approval of the budget,
the Board a~prove the seven established county wide strategic goals
(attached)/./
Preparer: ~..L'~ (~/--~)t~[~ Title= .Director, Bud.clet&Manaqement
Rebecca T. Dickson
Attachments:
Yes
CHESTERFIELD COUNTY STRATEGIC GOALS
To provide world-class customer service
To be acknowledged for its extraordinary quality of life
To be the safest m~d most secure commmfity of its size in the USA
To be a unifying leader of local government
To be the employer of choice
To be the model for excellence in government
To be the FIRST CHOICE business cmmmmity
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date' April 8, 1998
Item Number:
8.A.11.
Subiect:
Adoption of a Resolution to Appropriate Funds for Fiscal Year 1998-99.
County Administrator's Comments:
County Administrator:
Board Action Requested-
Adopt the attached Appropriations Resolution.
Summary of Information:
The County Charter requires passage of an appropriations resolution to
authorize the expenditure of funds for fiscal year 1998-99. The
attached appropriations resolution details the allocation of funds
consistent with the proposed budget. Changes approved by the Board at
the work session will be incorporated in the adopted resolution.
Outlined below are specific issues related to this resolution.
School Fund
As in FY98, the resolution will withhold $4.5 million of local funding
for schools from the appropriation. The County Administrator will be
authorized to transfer $1.5 million to the School fund at each of three
specified times during the fiscal year contingent upon funds
availability, thereby increasing the appropriations for schools to the
full budgeted amount. This allows flexibility to adjust the school
appropriat~n in the event of unanticipated circumstances.
Preparer: ///%/~~ ? '~/d~?w-~ Title: Director, Budget & Manaqement
Rebecca T. Dickson
Attachments: Yes No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date:
Item Number:
Summary of Information (cont.):
Other Chanqes
Section 5 has been modified to allow for reappropriation of actual
transient occupancy tax revenues and budgeted expenditures in
connection with the Richmond Convention Center as well as the
reappropriation of Economic Development Incentive funds (previously,
the appropriation for Economic Development Incentive funds lapsed at
year end).
APPENDIX G
APPROPRIATIONS RESOLUTION
b gFT
A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM
DESIGNATED ESTIMATED REVENUES FOR FY99 FOR THE OPERATING BUDGET AND
THE CAPITAL IMPROVEMENTS PROGRAM FOR THE COUNTY OF CHESTERFIELD,
VIRGINIA
BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield:
That for the fiscal year beginning on the first day of July, 1998, and ending on the thirtieth day
of June, 1999, the following sections shall be adopted:
Sec. 1
The following designated funds and accounts shall be
designated estimated revenues to operate and to provide
program for the County:
appropriated from the
a capital improvements
General Fund
Estimated Revenue:
From Local Sources
General Property Taxes
Other Local Taxes
Licenses, Permits, Fees
Fines & Forfeitures
Other Local Government
212,942,700
64,672,800
7,094,700
871,900
18,594,900
From Other Agencies
State, Federal & Other Localities
65,018,200
Transfers & Reserves Reserves
Transfer from County Capital Projects
Transfer from CDBG Grant
Transfer from Utilities
Anticipated Fund Balance 7/1/98
Total Revenue
6,460,600
7O0,OOO
20,000
68,000
28,241t700
4O4,685,5OO
Appropriations:
General Government
Administration of Justice
Public Safety
Public Works
Health and Welfare
22,534,000
4,012,100
68,325,600
11,397,300
36,923,400
O44
APPENDIX G
APPROPRIATIONS RESOLUTION
Parks, Rec., Cultural
Community Development
Non-Departmental
Debt Service
Operating Transfers
Health Center Commission
Fund Balance
Total General Fund:
10,909,700
4,930,900
21,067,000
12,943,900
182,904,400
495,500
28,241,700
404,685,500
Comprehensive Services Fund
Estimated Revenue:
From State & Other Localities
From General Fund
From School Fund
Total Revenue
Appropriations:
Operating Expenses
Total Comprehensive Services Fund
School Operating Fund
Estimated Revenue:
Local Sources
State
Federal
Transfer from School CIP Fund
Transfer from General Fund:
State Sales Tax
Local Taxes
Beginning Fund Balance
Total Revenue School Operating Funds:
Total Revenue:
Appropriations:
Instruction
Administration/Attend. & Health
Pupil Transportation
Operations & Maintenance
2,604,100
497,600
545,000
3,646,700
3,646,700
3,646,700
12,511,000
111,022,350
10,005,100
1,400,000
30,536,900
144,344,400
1,839,500
311,659,250
211,080,927
11,691,375
13,063,325
30,238,923
APPENDIX G
APPROPRIATIONS RESOLUTION
Debt Service
Food Services
Grounds Maintenance
Total Appropriations for School Operating Funds:
School Capital Projects Fund
Estimated Revenue:
Interest Earnings
Bond Proceeds
Construction Management Charges
Total Revenue School Capital Projects
Fund
Appropriations:
Transfer to School Operating Fund
School Projects
Construction Management Charges
Total Appropriations School Capital Projects Fund:
Coun _ty Grants Fund:
Estimated Revenue:
From State & Federal Government
From the General Fund
Total Revenue
Appropriations:
CCS Options Grant
Community Development Block Grant
Community Corrections Services
Domestic Violence Coordinator
Family Preservation
Juvenile Detention USDA Grant
Pretrial Release
Litter Grant
Police Grants
Victim/Witness Assistance
VJCCCA
Youth Services
Total County Grants Fund
32,344,400
12,040,300
1,200,000
311,659,250
1,499,700
26,350,000
475,000
28,324,700
1,499,700
26,350,000
475,000
28,324,700
4,953,800
737,700
5,691,500
47,8OO
1,762,600
996,600
47,400
165,700
40,000
19,000
346,700
479,700
282,000
1,364,900
139,100
5,691,500
APPENDIX G
APPROPRIATIONS RESOLUTION
Coun _ty CIP Fund
Estimated Revenue:
Bond Proceeds
Interest Earnings
Donation
Transfer from General Fund
Transfer from Utilities
Total Revenue
Expenditures:
County Capital Projects
Total County CIP Funds:
Coun _ty Maintenance Projects Fund
Estimated Revenue:
Transfer from General fund
Cash Proffers
Total Revenue
Appropriations:
County Maintenance Projects
Total County Maintenance Projects
Cash Proffer Fund
Estimated Revenue:
Cash Proffers
Total Revenues
Estimated Expenditures:
Reimbursement
Total Expenditures
Vehicle and Communications Maintenance
Estimated Revenue:
Garage/Fleet Charges
Two-way Radio Charges
Total Revenue
Appropriations:
Garage/Fleet
Communications/Electronics
Addition to Reserves
Total Vehicle and Communications Maintenance
13,570,000
51,000
100,000
6,315,200
70,000
20,106,200
20,106,200
20,106,200
1,600,000
80,300
1,680,300
1,680,300
1,680,300
144,700
144,700
144,700
144,700
7,655,900
612,900
8,268,800
7,560,600
612,900
95,300
8,268,800
APPENDIX G
APPROPRIATIONS RESOLUTION
Construction Management Fund
Estimated Revenue:
Service Charges
Total Revenue
Appropriations:
Construction Management Operations
Addition to Retained Earnings
Total Expenditures
Risk Management Fund
Estimated Revenue:
Operating Revenues
Non-operating revenues
Beginning Fund Equity, 07/01/98
Total Revenue
Appropriations:
Risk Management Operations
Total Risk Management Fund
Storeroom and Warehouse Fund
Estimated Revenue:
Sale of Supplies
Service Charges
Total Revenue
Appropriations:
Operating Expenses
Total Storeroom and Warehouse
Fund
InternaI Distribution and Operations Fund
Estimated Revenue:
Sale of Supplies
Charges for Service
Total Revenue
Appropriations:
Operating Expenses
Total Internal Distribution and Operating Expenses
421,800
421,800
403,400
18,400
421,800
2,483,400
300,000
25,900
2,809,300
2,809,300
2,809,300
2,203,600
174,000
2,377,600
2,377,600
2,377,600
301,350
264,050
565,400
565,400
565,400
APPENDIX G
APPROPRIATIONS RESOLUTION
County Airport Fund
Estimated Revenue:
Sale of Stores and Supplies
Rental Fees
Misc. Revenue
Total Revenue
Appropriations:
Airport Operations
Addition to Retained Earnings
Total County Airport Fund
Airport Capital Improvement Fund
Estimated Revenue:
Transfer from General Fund
Total Revenue
Appropriations:
Capital Improvements
Total Airport Capital Improvements
Fund
Utilities Fund
Estimated Revenue:
Service Charges
Capital Cost Recovery Charges
Hydrant/Fire Protection
Transfer from General Fund
Used from Improvement Replacement Fund
Other Revenue
Total Revenue
Appropriations:
Operations
Debt Service
Transfer to County CIP
Transfer to Count General Fund
Transfer to Capital Projects
Payment in Lieu of Taxes
Total Utility Fund
354,900
97,300
3,000
455,200
447,200
8,000
455,200
127,700
127,700
127,700
127,700
34,826,300
7,269,000
1,709,500
65,000
9,186,300
6,101~300
59,157,400
26,826,800
7,682,800
70,000
20,000
22,848,300
1~709~500
59,157,400
APPENDIX G
APPROPRIATIONS RESOLUTION
Sec. 2
Appropriations in addition to those contained in the general appropriation
resolution may be made by the Board only if there is available in the fund an
unencumbered and unappropriated sum sufficient to meet such appropriations.
The County Administrator may, as provided herein, except as set forth in Sections 7,
12, 13, 15, 16, 17, 18, 19 and 21, authorize the transfer of any unencumbered balance
or portion thereof from one classification of expenditure to another within the same
department or appropriation function/category. The County Administrator may
transfer up to $20,000 from the unencumbered balance of the appropriation of one
appropriation function/category to another appropriation function/category. No
more than one transfer may be made for the same item causing the need for a
transfer, unless the total amount to be transferred for the item does not exceed
$20,000.
The County Administrator may increase appropriations for the following items of
non-budgeted revenue that may occur during the fiscal year:
a) Insurance recoveries received for damage to County vehicles or other property
for which County funds have been expended to make repairs.
b) Refunds or reimbursements made to the County for which the County has
expended funds directly related to that refund or reimbursemenL
c) Any revenue source not to exceed $20,000.
All outstanding encumbrances, both operating and capital, at ~une 30, 1998 shall be
reappropriated to the 1998-99 fiscal year to the same department and account for
which they were encumbered in the previous year.
a)
At the close of the fiscal year, all unencumbered appropriations lapse for budget
items other than Capital Projects, reserves, refunds for off-site and oversized
water and wastewater facilities, grants, cash proffers, Economic Development
Incentive funds, rental income received from properties located at the
Meadowville Industrial Park, actual transient occupancy tax revenues received
and budgeted expenditures in connection with the Richmond Convention Center
and donations restricted to specific purposes, including donations made by
citizens and citizen groups in support of County programs.
b) With adoption of this resolution all transient occupancy tax revenue received and
related expenditures received prior to June 30, 1998 are hereby reappropriated.
Appropriations designated for capital projects will not lapse at the end of the fiscal
year but shall remain appropriations until the completion of the project or until the
O50
APPENDIX G
APPROPRIATIONS RESOLUTION
Sec. 7
Sec. 10
Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates
the appropriation. The County Administrator may approve necessary accounting
transfers between funds to enable the capital projects to be accounted for correctly.
Upon completion of a capital project, staff is authorized to close out the project and
transfer to the funding source any remaining balances. This section applies to all
existing appropriations for Capital Projects at June 30, 1998 and appropriations in the
1998-99 budget. The County Administrator may approve construction contract
change orders up to an increase of $15,000 and approve all change orders for
reductions to contracts.
The County Administrator may authorize the transfer of Utilities Capital Projects
funds that are 20% or up to $100,000 of the original project cost, whichever is less,
from any Utilities Capital Project to any other Utilities Capital Project. Should the
actual contract price for a project be less than the appropriation, the County
Administrator may approve transfer of excess funds to the funding source upon
completion of the project.
The approval by the Board of Supervisors to request and accept any grant of funds to
the County constitutes the appropriation of both the revenue to be received from the
grant and the County's expenditure required by the terms of the grant, if any.
Allocation of Food Stamps will be considered a Board approved grant for purposes
of this section up to the actual value of food stamps received. The appropriation of
grant funds will not lapse at the end of the fiscal year, but shall remain appropriated
until completion of the grant or until the Board of Supervisors changes or eliminates
the appropriation. The County Administrator may reduce any grant appropriation
to the level approved by the granting agency during the fiscal year. The County
Administrator may approve necessary accounting transfers between funds to enable
the grant to be accounted for correctly. Upon completion of a grant project, County
Administrator is authorized to close the grant and transfer back to the funding
source any remaining balances. This applies to appropriations for grants outstand-
ing at June 30,1998 and appropriations in the 1998-99 budget.
a) The ISTEA grant funds received prior to June 30, 1998 are hereby appropriated
effective April 8, 1998, with the adoption of this resolution.
The County Administrator may reduce revenue and expenditure appropriations
related to programs funded all or in part by the Commonwealth of Virginia and/or
the federal government to the level approved by the responsible state or federal
agency.
The Director of the Accounting Department is authorized to make transfers to the
various funds for which there are transfers budgeted. The Director shall transfer
APPENDIX G
APPROPRIATIONS RESOLUTION
Sec. 11
Sec. 12
Sec. 13
Sec. 14
Sec. 15
Sec. 16
Sec. 17
funds only as needed up to amounts budgeted, or in accordance with any existing
bond resolutions that specify the manner in which transfers are to be made.
The Treasurer may advance monies to and from the various funds of the County to
allow maximum cash flow efficiency. The advances must not violate county bond
covenants or other legal restrictions that would prohibit an advance.
The County Administrator is authorized to make expenditures from Trust & Agency
Funds for the specified reasons for which the funds were established. In no case
shall the expenditure exceed the available balance in the fund.
The County Administrator may transfer supplemental retirement, Worker's
Compensation funds, healthcare for retirees, and/or any amount of the Insurance
Reserve funds consistent with the County's Risk Management program to
departments, as needed.
The portion of the reserve for capital projects related to the school budget wil be
added to the reserve for future capital projects in the general fund; the portion
related to the school budget will be designated for school projects.
The County Administrator may appropriate revenues and increase expenditures in
excess of $20,000 for funds received by the County from asset forfeitures for
operating expenditures directly related to drug enforcement. This applies to funds
currently on-hand at June 30, 1998, and all funds received in the 1998-99 budget year.
The outstanding balance of these funds at June 30, 1998 or June 30, 1999 shall not
lapse but be carried forward into the next fiscal year.
The County Administrator may increase the general fund appropriation in the
School Operating Fund, contingent upon availability of funding and taking into
consideration any other expenditures which may have occurred, based on the
following schedule:
a) Increase general fund transfer/appropriation on December 15 by $1,500,000.
b) Increase general fund transfer/appropriation on February 15 by $1,500,000.
c) Increase general fund transfer/appropriation on April 15 by $1,500,000.
Subsequent to all audit adjustments, the County Administrator may increase
appropriations or authorize transfers of existing appropriations at June 30. This
includes the authority to designate all available FY98 operating funds to the general
fund reserve for capital projects or for subsequent years appropriations, assuming
APPENDIX G
APPROPRIATIONS RESOLUTION
Sec. 18
Sec. 19
Sec. 20
Sec. 21
Sec. 22
Sec. 23
ending general fund balance is maintained at a minium of 7.5% of general fund
expenditures.
The County Administrator is authorized to reallocate funding sources for Capital
Projects, arbitrage rebates/penalties, and debt services payments and to appropriate
bond interest earnings to minimize arbitrage rebates/penalties. This authority
would include the appropriation of transfers among funds to accomplish such
reallocations. Budgets for specific Capital Projects will not be increased beyond the
level authorized by Sections 3 and 4. This applies to funds currently on-hand in
FY98, and all funds received in the 1998-99 budget year.
The County Administrator is authorized to transfer among appropriation categories
any amount of funds associated with implementation of the Comprehensive Services
Act for at-risk youth and families and funding associated with the implementation of
the VJCCCA Grant to record transactions.
Salaries for Planning Commissioners will be increased equivalent to the increase
given to all County employees.
Effective upon adoption of this resolution, the County Administrator is authorized to
approve transfers among funds as long as total net spending is not increased.
The County Administrator shall have authority to appropriate actual State
Compensation Board revenue and associated expenditures, when such revenue is
provided for the purpose of funding new positions in Constitutional Officers'
departments, provided that the Board of Supervisors has approved the creation of
the new positions.
Beginning with the FY97 budget and effective upon adoption of this resolution, the
Utilities Department rate stabilization reserve shall be created and maintained as per
guidelines outlined below:
a) Beginning with fiscal year 2000, the minimum annual contribution to the reserve
will be 50% of the previous year's depreciation on fixed assets.
b)
The annual contribution to the reserve will continue until 100% of accumulated
depreciation on the fixed assets is funded. If at the beginning of a fiscal year a
reserve balance exceeds 100% of accumulated depreciation, a reduction in the
annual contribution may be considered.
c)
Beginning with fiscal year 2000, funds cannot be used from the rate stabilization
reserve if the balance falls below 25% of that utility's fixed asset accumulated
depreciation.
O53
APPENDIX G
APPROPRIATIONS RESOLUTION
d) The declaration of a financial emergency by the director of utilities and a
corresponding four-fifths vote by the Board of Supervisors at a publicly
advertised meeting declaring the existence of such an emergency is required to
suspend Sec. 23 a, Sec. 23 b, and Sec. 23 c.
Effective with the FY99 budget and effective upon adoption of this resolution, the
School Board and/or the School Superintendent may make expenditure changes
within the school appropriations as follows:
a) Transfers of $20,000 or less are subject to the approval of the SuperintendenL
b) Transfers of $20,001 to $499,999 require the approval of the Superintendent and
the School Board.
c) Transfers of $500,000 or more require the approval of the Superintendent, the
School Board, and the Board of Supervisors.
The School Board and/or the School Superintendent shall prepare a budget status
report reflecting changes to the approved school budget between appropriation
categories, as amended, and the report shall be presented to the Board of Supervisors
quarterly.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 8, 1998
Item Number: 8. B.
Subject:
Nomination/Appointment to the Camp Baker Management Board
County_ Administrator's Comments:
County Administrator:
Board Action Requested:
Nominate/appoint one member to serve on the Camp Baker Management Board.
Summary_ of Information;
The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp
Baker. One of the members is resigning his position. This appointment would fulfill the remaining term.
Nallle
Mr. William M. Collie
Representing
Chester Civitan Club
Action Requested
Appoint
The term would be effective May 1, 1998 and expire April 30, 2000. Under the existing Rules of Procedure,
appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting
unless the Rules of Procedure are suspended by a unanimous vote of the Board of Supervisors
Preparer: ~ Title:
Michael S. Golden
Director, Parks and Recreation
Attachments:
Yes ~-] No
BO.&RD OF SUPERVISORS
RENNY B. HUMPHREY
CHAIRMAN
MATOACA DISTRICT
ARTHUR S. WARREN
VICE CHAIRMAN
CLOVER HILL DISTRICT
J. L. McHALE, III
BERMUDA DISTRICT
HARRY G. DANIEL
DALE DISTRICT
EDWARD B. BARBER
MIDLOTHIAN DISTRICT
CHESTERFIELD COUNT'
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832-0040
(804) 748-1211
MEMORANDUM
LANE B. RAMSEY
COUNTY ADMINISTRATOR
TO:
FROM:
DATE:
SUBJECT:
The Honorable Members of the Board of Supervisors
Lane B. Ramsey, County Administrator
March 27, 1998
Camp Baker Management Board Appointment
I have received a nomination from the Chester Civitan Club for the replacement of Mr. Albert E.
McCants, Jr. to the Camp Baker Management Board. Mr. McCants is moving from the area and
has resigned as a member of the Camp Baker Board.
The Chester Civitan Club has unanimously elected Mr. William M. Collie to serve as the Chester
Civitan Club representative.
I am preparing an agenda item, for your consideration, to appoint Mr. Collie to the Camp Baker
Management Board at the April 8, 1998 Board of Supervisors meeting.
Providing a FIRST CHOICE community through excellence in public service.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1
of 3
Meeting Date: April 8, 1998
Item Number: $. C.
Subject: Streetlight Installation Approvals
County Administrator' s Comments:
County Administrator:
Board Action Requested:
This item requests Board approval of Streetlight Installations in the Clover Hill and Matoaca Districts and reports
streetlight requests that have been administratively approved since the last time streetlight approvals were presented
to the Board.
Stmunary of Information:
Streetlight requests from individual citizens or civic groups are received in the Department of Environmental
Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation
is received, staff re-examines each request and presents them at the next available regular meeting of the Board
of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the
following criteria:
1. Streetlights should be located at intersections;
There should be a minimum average of 600 vehicles per day (VPD) passing the requested location
if it is an intersection, or 400 VPD if the requested location is not an intersection;
Petitions are required and should include 75 % of residents within 200 feet of the requested location
and if at an intersection, a majority of those residents immediately adjacent to the intersection.
CONTINUED NEXT PAGE
Preparer:~
Richard M. Mfs, Elfish, P.E.
Attachments: Yes ~ No
Title: Director, Environmental Engineering
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page2 of 3
Summary of Information: (Continued)
Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost
quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure
is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff
will so notify the requestor. A deferral will be brought before the Board again when specified.
CLOVER HILL DISTRICT:
Dell Drive and Turner Road, west side
Cost to install light: $168.96
Clover Hill Streetlight Funds
Requested
Balance Forward Expenditure
$50,332 $169
MATOACA DISTRICT;
Effective
Remaining Balance
$50,163
White Manor Court and White Manor Lane
Cost to install light: $1,363.77
Glenlivet Drive, vicinity of 6221
Additional cost for a previously approved streetlight
project due to a change in field conditions: $ 477.35
Matoaca Streetlight Funds
Requested
Balance Forward Expenditure
$37,143 $1,364
$477
Effective
Remaining Balance
$35,779
$35,302
CONTINUED NEXTPAGE
I#
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Summary of Information: (Continued)
Administratively Approved Streetlights:
Since the March 25, 1998, Board of Supervisors meeting, one streetlight was administratively approved upon staff
determination of a qualifying petition and receipt of a 'zero cost' estimate from Virginia Power:
BERMUDA DISTRICT:
Lewis Road, vicinity of 13300
{)59 I
STREETLIGHT REQUEST
Clover Hill District
Request Received:
Estimate Received:
February 17, 1998
March 18, 1998
Estimate Requested:
Days Estimate
Outstanding:
February 19, 1998
27
NAME OF REQUESTOR:
ADDRESS:
COST TO INSTALL STREETLIGHT: $168.96
Nayota Gusler
Forestdale Civic Association
7216 Dell Drive
Richmond, VA 23235
PHONE: 276-5972
REQUEST IS LOCATED AT THE INTERSECTION OF:
Intersection of Dell Drive and Turner Road, west side
REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS:
POLICY CRITERIA:
INTERSECTION: Qualified
VEHICLES PER DAY: Qualified
PETITION: Qualified
REQUESTOR OR STAFF COMMENTS:
Requestor states: "Dell Drive is a divided roadway at the point of intersecting with Turner Road. At dusk and after dark, visibility
is extremely poor, especially when travelling north on Turner. Incidents of travellers driing on the south lane instead of the north
have been reported to me. This request is based on a potentially dangerous situation and should receive expedient action.
Thank you."
~treet Light Request Mup
April 8, 1998
This rnal~ i~ a ¢opytighted product of
th~ Che~terjfeld County GIS O.t~ce.
Street Light Legend
~ existing light
~ requested light
1'= ?21.31feet
This map shows citizen requested
streetlight installations in relation
to existing streetlights.
Existing streetlight information was
obtained from the Chesterfield County
Environmental Engineering Department.
STREETLIGHT REQUEST
Matoaca District
Request Received:
Estimate Received:
December 10, 1997
March 18, 1998
Estimate Requested:
Days Estimate
Outstanding:
December 11, 1997
97
NAME OF REQUESTOR:
ADDRESS:
COST TO INSTALL STREETLIGHT: $1,363,77
Suzanne J. Sears
4802 White Manor Court
Midlothian, VA 23112
PHONE: 744-7315
REQUEST IS LOCATED AT THE INTERSECTION OF:
Intersection of White Manor Court and White Manor Lane
REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS:
POLICY CRITERIA:
INTERSECTION:
VEHICLES PER DAY:
PETITION:
Qualified
Not Qualified, less than 600 VPD
Qualified
REQUESTOR OR STAFF COMMENTS:
Requestor notes that there was a shooting on White Manor Lane on the night of November 14, 1997. There has been partying
going on with lots of cars parking in the area.
~treet Light Request Mup
1998
Dt~£R ~k\¥~%
This rn~ i~ a ¢opyright~I product of
the Che. terfldd County GI$
Street Light Legend
~ existing light
~ requested light
721.31
This map shows citizen requested
streetlight installations in relation
to existing streetlights.
Existing streetlight information was
obtained from the Chesterfield County
Environmental Engineering Department.
STREETLIGHT INSTALLATION COST INCREASE
Matoaca District
Estimate Requested by Staff:
Estimate Received:
January 22,1998
March 24,1998
Days Estimate
Outstanding:
61
ADDTIONAL COST TO INSTALL STREETLIGHT: $ 477.35
NAME OF ORIGINAL REQUESTOR:
ADDRESS:
Alvin G. Williams
6223 Glenlivet Drive
Petersburg, VA 23803
REQUESTED LOCATION:
Glenlivet Drive, vicinity of 6223
POLICY CRITERIA:
Not required, this installation was previously approved by the Board of Supervisors.
REQUESTOR OR STAFF COMMENTS:
This streetlight installation was approved by the Board of Supervisors on December 10, 1997, based on a cost estimate of
$1,199.94 prepared by Virginia Power in early November 1997, and received in the Department of Environmental Engineering
on November 14, 1997. Virginia Power was notified to proceed on December 12, 1997.
Staff was notified by Virginia Power on January 22, 1998, that upon arrival at the project site to install the streetlight, the
constuction crew found that conditions at the location did not match the conditions when the cost estimate was prepared. In the
intervening time between when the cost estimate was prepared and arrival of the construction crew, the driveway at 6221
Glenlivet Drive that had been gravel had been paved over. This driveway is between the approved streetlight location and the
nearest available transformer. The originally quoted cost called for the construction crew to trench across the gravel driveway,
lay the power cable, and then restore the driveway. Now that the driveway has been paved, it will be necessary to bore under
it and install a conduit line inorder to reach the installation site. Upon notification of the problem, staff requested that Virginia
Power provide an estimate for the cost of the additional work necessary to complete the project. Virginia Power has determined
that this additional work will cost $477.35, or a total project cost of $1,677.29.
~treet Light Request Mup
PE~T~OD L~
This map i~ a copyrighted product of
the Che~terjield County GI$ Office.
Street Light Legend
[] existing light
~ requested light
,.~CALE1: 8655
o
1 ' = 721.31feet
This map shows citizen requested
streetlight installations in relation
to existing streetlights.
Existing streetlight information was
obtained from the Chesterfield County
Environmental Engineering Department.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of_i_
April 8, 1998
Meeting Date: Item Number: 8. D. 1.
Subject:
Request for a Permit to Stage a Fireworks Display at the Sunday Park Peninsula of Brandermill on
July 4, 1998
County Administrator's Comments:
CountyAdministrator:
BoardAction Requested:
Summary of Information:
Mr. Mike Divita and Ms. Dianne Sindelir, of the Brandermill Community Association, have
requested permission from the Board to stage a fireworks display at the Sunday Park Peninsula at
Brandermill on July 4, 1998 at dusk, with a rain date of July 5, 1998.
Mr. W. G. Bulifant, III, of Dominion Fireworks has previously conducted similar displays
elsewhere in the County and will personally discharge the fireworks. Mr. Divita and Ms. Sindelir
have submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000 which
names the County as an additional insured. Lt. Robert E. Lukhard, of the Fire Marshal's Office, has
reviewed the request and has indicated that the proposed display meets all applicable criteria under
the Fire Prevention Code.
Preparer: - (' ~ Title:
L. Micas
Attachments:
---]Yes
No
County Attorney
1205:22205.1
#
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
April 8, 1998 Item Number:
Page I of._3_~
8.D.2.a.
Subject:
Transfer of Bermuda District Three Cent Road Funds for Thomas Dale High School Graduation
Party
County Administrator's Comments:
CountyAdministrator:
BoardAction Requested:
Transfer $1,000 in Bermuda District Three-Cent Road Funds to thc School Board to be used for the
Thomas Dale High School 1998 Graduation Party.
Summary of Information:
Mr. McHale has requested that the Board transfer $1,000 in Bermuda District Three Cent
Road Funds to the School Board to be used for the Thomas Dale High School Class of 1998
Graduation Party sponsored by Thomas Dale High School. If approved by the Board, the School
Board would be authorized to use these funds to defray only those costs which the School Board
could otherwise lawfully pay for with school funds.
The balance in the Bermuda Three-Cent Road Fund account is $7,542; use of $1,000 for the
Thomas Dale Graduation Party, and $900 for printing costs for Parks & Recreation, will leave an
available balance of $5,642.00.
Preparer:
Rebecca T. Dickson
Attachments:
--']Yes
No
Director, Budget and Management
0407:22296.1
I#
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I.
Meeting Date: April 8, 1998
Item Number: 8.D.2.b.
Subject:
Transfer $900 from the Bermuda District Three Cent Road Fund to the Parks and Recreation Department for
Printing and Publicity Costs Associated With the James River Month Brochure
County_ Administrator's Comments:
County Administrator:
Board Action Requested:
Transfer $900 from the Bermuda District Three Cent Road Fund to the Parks and Recreation Department for
printing and publicity costs associated with the James River Month brochure.
Summary_ of Information:
The brochure lists the 60+ educational and recreational events to be held on the James River throughout the month
of June. Printing and other publicity costs will be shared by Henrico County and the City of Richmond.
Preparer: I~~1 Title:
Director, Parks and Recreation
Attachments:
-~ Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: April 8, 1998
Number
Bud.qet and Manaqement Comments:
The balance in the Bermuda Three Cent Road Account is $7,542. Transfer
of $900 for this request and $1,000 for the Thomas Dale High School
graduation party, will leave an approximate balance of $5,642.
Rebecca T. Dickson
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page/ of
Meeting Date: April 8, 1998
Item Number: 8. D. 2. c.
Subject:
Transfer $500 from the Matoaca District Three Cent Road Fund to the Parks and Recreation
Department to Help Fund a Special Drug Awareness Program for Matoaca Middle and High
School Students
County Administrator's Comments:
County Administrator:
Board Action Requested:
Transfer $500 from the Matoaca District Three Cent Road Fund to the Parks and Recreation
Department to help fund a special drug awareness program for Matoaca Middle and High School
students.
Summary_ of Information:
Ms. Humphries has requested that the Board transfer $500 in Matoaca District Three Cent Road
Funds to the Parks and Recreation Department. A request has been made by the Ettrick/Matoaca
Teen Center Core Committee to help fund a special drug awareness program for Matoaca Middle and
High School students. This is an appropriate use of public funds since the funds will be used to
support an existing County program.
The balance in the Matoaca District Three Cent Road Fund account is $10,943; use of $500 will leave
an available balance of $10,443.
Preparer: -[ Title:
Rebecca T. Dickson
Attachments: [] Yes I No
Acting Director, Budget & Management
0407:22327.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin.q Date: April 8, 1998
Item Number:
8.D.3.
Subject:
Community Enhancement Program (C.E.P.) Project Funding - Deer Run
Commun i t y
County Administrator's Comments:
County Administrator: ~~
Board Action Requested:
Approve the utilization of $2,500 in C.E.P. funds for the landscaping
of five entrances into the Deer Run Community
Summary of Information:
The Deer Run Community, which is composed of the Deer Run, Triple Crown
and Spring Trace subdivisions, has applied for $2,500 in C.E.P. funds
for the landscaping and beautification of five entrances into the
community. If approved, this public project will increase the
attractiveness of the community and foster neighborhood pride, spirit
and leadership through the citizen maintenance of the landscaped areas.
This item meets the funding criteria for receiving C.E.P. funds.
The landscaping areas are located on Virginia Department of
Transportation property and the landscaping will be installed by the
County's Parks and Recreation Department.
The Deer Run Community is located in the Matoaca Magisterial District.
If this project is funded, the balance in the Matoaca C.E.P. fund will
be $17,500.
Preparer: ~C/~--~dd~J~r-~-'~'--~ Title: Director, Bud.qet&Manaqement
Rebecca T. Dickson
Attachments:
~-~ Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 8, 1998
Item Number: 8.D.4.
Subject:
Lease of the Greenfield Community Association Community Building
for Operating a Teen Center Program
County_ Administrator's Comments:
County Administrator:
Board Action Requested: Staff requests that the Board of Supervisors
authorize the County Administrator to enter into a lease agreement,
approved by the County attorney, with the Greenfield Community Association
for the use of the Greenfield Community Association Building from June 30,
1998 to August 28, 1998.
Summary_ of Information:
As in 1997 the Greenfield Community Association approved the use of the
Greenfield Community Association Building to operate a teen center. The
Greenfield Teen Advisory Committee which includes parents and teenagers
from the Greenfield area have requested that programs be held at this site.
A $2,000 fee will be charged for use of this facility. Funds are available
to pay this fee through the Parks and Recreation budget. This program will
positively impact the teen population in this area of the County.
District: Midlothian
VJohn W. Harmon
Title: Riqht of Way Manaqer
Attachments: No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 8, 1998
Item Number: $.D. 5.
Subject:
Acceptance of a Parcel of Land along the West Right of Way Line
of Jefferson Davis Highway from William B. Duval and Gene H.
Dural
County Administrator's Comments:
County Administrator: ~
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.065 acres along the
west right of way line of Jefferson Davis Highway (Route 1 & 301) from
William B. Dural and Gene H. Dural, and authorize the County Administrator
to execute the necessary deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Bermuda
Harmon
Attachments:
Yes
No
Title:
Riqht of Way Manager
~
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND ALONG JEFFERSON DAVIS HIGHWAY FROM
WILLIAM B DUVAL AND GENE HDUVAL
lad
~' DR
Bermuda
John Tyler
Corem Col
Exit~61
Lake Richmonc N~.tion
E~:tlcfael[
PARK
j
IDA
;TRIAL
Date: ,'~---~b 'S~;/~/c~
Scale: ///=100'
Job No.: /~ 0 ~3 - E
· PLANNERS · ARCHITECTS · ENGINEERS - SURVEYORS ,
501 Branchway Road · Suite 100 · RiChmond, Virginia 23236 · 794-0571 · Fax 794-2535
11038 Lakeridge Parkway · Suite 1 · Ashland. Virginia 23005 · (804) 550-2888 · Fax (804) 550-2057
AND ASSOCIATES INC.
REFL=CT;NG TOMORROW
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 8, 1998
Item Number: 8. D. 6.
Subject: Reject Bids for the Sale of a Surplus Parcel of Real Estate
County_ Administrator's Comments:
County Administrator:
Board Action Requested: Staff requests that the Board of Supervisors reject
bids for the sale of surplus property on River Road.
Summary_ of Information:
On February 11, 1998 the Board of Supervisors declared a parcel of land
containing 2.000 acres on River Road as surplus property and directed the
Purchasing Department to receive bids for sale of the property.
Bids were opened on March 17, 1998. $6,701.00 was the high bid submitted.
Since the assessed value of the property is $18,500.00, staff recommends
that the Board of Supervisors reject all bids and authorize the Right of
Way Manager to sign a listing agreement with a real estate broker to market
the property.
District: Matoaca
~ohn W. Harmon
Attach_merits:
Yes
Title:
Right of Way Manaqer
O76
~ VICINITY SKETCH
REJECT BIDS FOR THE SALE OF A SURPLUS PARCEL OF REAL ESTATE
182
184~0
7g
18211
0
4
18501
18511
5
18431
13110
PARCEL TO BE
CONSIDERED FOR
SALE
~
I~200
55
18507
7
13300
13310
o
C~CST[RF~CL~, Y~GINIA ANO ~AS ~O~L~O rWO~ ~CCONOC~
$UgOIYr3l~ ~LAT~, PA~C[L ~AT~, OC[OCO ~E~C~fPTI~ A~O
Hcrizonfol gr~d hosed on
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
April 8, 1998 AGENDA
Item Number:
Page / of I,
8.D.7.a.
Subject:
To Set a Public Hearing for the April 22, 1998 to Consider a Lease Agreement Between the County
and GTE for the Lease of Real Prope~y Adjacent to the County Jail
County Administrator's Comments:
CountyAdministrator:
BoardAction Requested:
To set a public hearing for April 22, 1998.
Summary oflnformation:
The County and GTE have entered into a lease agreement for GTE to lease ground and tower
space on the new telecommunications tower that will be constructed adjacent to the jail. The Board
approved the County's zoning request for the construction of this tower on March 11. The agreement
requires GTE to construct the tower to County specifications, and then to lease tower space for its
antennas upon completion of construction. The initial lease term is for five years. The annual rent
is $30,000, and GTE will receive a credit toward its rent payments equal to the cost of constructing
the tower, which is estimated to be $150,000. The tower will have enough space so that the County
may grant leases to two additional cellular providers in addition to placing its own equipment on the
tower. Staffrecommends setting a public hearing for April 22, 1998 to consider approving the lease
agreement.
Preparer:
County Attorney
Title:
0607:22301.1
Attachments:
~-'-] Yes
No
Meeting Date: April 8, 1998
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ! of Z.
Item Number: $' D. 7. b.
Subject:
To Set a Public Hearing for April 22, 1998 to Consider a Lease Agreement with Richmond
First Tee for Approximately 150 Acres in Ironbridge Park
County Administrator's Comments:
County Administrator:
Board Action Requested:
To set a public hearing for April 22, 1998.
Summary of Information:
Richmond First Tee has requested that the County lease approximately 150 acres in
Ironbridge Park for the purpose of constructing and operating an 18-hole golf course. (See attached
map) Richmond First Tee is a non-profit charitable organization and a franchisee of"The First Tee"
a subsidiary of the World Golf Foundation, Inc. The purpose of the First Tee program is to create
new facilities and programs to make golf more accessible to people of differing social and economic
backgrounds, particularly children who otherwise might not have an opportunity to learn golf. The
First Tee program will combine affordable access to the game with programs designed to instill and
develop such values in young people as honesty, integrity, sportsmanship, self-esteem, self-
discipline, confidence and a solid work ethic.
(Continued)
Irkr
Preparer: 0... O.~ Title: County Attorney
~ Steven L. Mica~ 0607:22304.1
Attachments: , Yes [] No l# ~"~[~O I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary_ of Information:
Under the lease agreement, Richmond First Tee will receive a 30-year lease for nominal
annual rental payments. Richmond First Tee will be responsible for constructing and operating an
18-hole golf course facility including a driving range, small tot facility, practice green, maintenance
building and clubhouse facility with a pro shop, concession, and public meeting or classroom space.
Richmond First Tee will be allowed to renew the lease provided that it is meeting the goals of its
program and is maintaining facilities and operations to a standard approved by the County. The
facility will be open to the public during certain hours, but will provide significant exclusive access,
dedicated tee times, and programs for children consistent with the goals of the program. As a
condition of the lease, Richmond First Tee will provide the County with satisfactory evidence of the
financial resources and stability necessary to maintain the facility and its operations for the term of
the lease. Richmond First Tee's fees and operational standards must be approved by the County.
The facility will be subject to County parks and recreational rules; e.g., no alcohol will be served on
the premises. At the expiration of the lease or upon default of the lease, the facilities will become
the property of the County.
It is expected that the facility will open by the summer of 1999 and will be the very first
program of its kind in the country. County staff and representatives of Richmond First Tee are
currently negotiating the final terms of the lease agreement. Staff recommends setting a public
hearing for April 22 to consider approval of the lease.
0607:22304.1
fflAP-O6-1998 15:26 CHESTERFIELD PARKS MAIr.~T. ~ 751 ~8~ P.02,'02
TOTRL P. 02
Meeting Date:
April 8, 1998
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Item Number:
Page 1 of 1
8.D.8.
Subiect:
Consideration to appropriate from the Industrial Airpark Improvement Fund an amount
not to exceed $49,500.00 to pay for additional environmental services for the Meadowville
Technology Park.
County Administrator's Comments:
County Administrator:
Board Action Requested:
Appropriate $49,500 from the Industrial Airpark Improvement Fund.
Summary of Information:
In an effort to further prepare the Meadowville Technology Park as a competitive site to time sensitive
industrial users, the Department of Economic Development recommends additional environmental studies and
permitting be undertaken. The studies will focus primarily on environmental permitting strategies for the
stormwater management infrastructure required to serve the site.
Preparer:
AgiSml/erk
~2/~ / ~//~ ~~Z~f///~/Title:
Attachments: ~Yes 1 No
Director~ Economic Development
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of ~
Meeting Date:
April 8, 1998
Item Number: 8.D. 9.
Subject:
Approval of Contract for the Purchase of a Parcel of Land along
Cogbill Road
County_ Administrator's Comments:
County Administrator:
Board Action Requested: Staff requests that the Board of Supervisors approve
the purchase of a parcel of land along Cogbill Road, subject to approval
by the School Board, and authorize the County Administrator to sign the
contract and necessary deed.
Summary oflnformation:staff requests that the Board of Supervisors approve
a contract in the amount of $136,000.00 for the purchase of a parcel of
land containing 2.296 acres, as shown on the attached plat, from Charles
G. Jefferson and Beatrice Jefferson, for the expansion of Meadowbrook High
School. The School Board is scheduled to approved the purchase on April
28, 1998. Closing is scheduled for April 30, 1998. Funding for this
purchase and associated closing costs is available through the 1997 General
Obligation Bonds.
District: Dale
~ohn W. Harmon
Attachments:
Yes
No
Title:
Right of Way Manager
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: April 8, 1998
Number
BudRet and Mana.qement Comments:
Funds for this purchase are available in the Meadowbrook renovations
project in the School Capital Projects Fund. It is anticipated that
the School Board will take action to approve this purchase at their
April 28, 1998 meeting.
Preparer:
Rebecca T. Dickson
Title: Director, Bud,qet & Mana,qement
VICINITY SKETCH
APPROVAL OF CONTRACT FOR THE PURCHASE OF A PARCEL OF LAND ALONG
COGBILL ROAD
ACREg
TRAMP~
FA~
ROCK SPI
F~
MEADOW
BROOKBURY
FARMS
Irongate Villm
Sho
iJvary
Church
the CMA
~o STONE~ID(
GARI
HEIGHT[
~eadowbrook
Plaza
VILLAGE
MASON
4849
66;34
49,T7
91
5o16
92
O'~12
5olo
7
,3619
55~30
'MERDOWBRO01C H$
74
69:36
51~5
51
2641
5o17
]2
3747
50~5
95
5677
5o15
5009
13ol
5or1
I HO[:~EO ON 775-682
41
51:27
05~07
5111
99
6504
503l
,34
4876
51~0
4O
68o64
5050
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~l Date: April 8, 1998
Item Number:
8.D.lO.
Subject: Award of contract to The Design Collaborative for architectural and
engineering services associated with the design and construction of the new
Chester Branch Library.
County. Administrator's Comments:
County Administrator:
Board Action Requested: Authorize County Administrator to execute a two-
phased Professional services contract with The Design Collaborative for
design of the new Chester Branch Library. Authorize Phase One at a cost of
$94,200 to allow the project to immediately proceed through ~he design
development phase of the project. Authorize County Administrator to award
Phase Two in FY99 at a cost not to exceed $293,400 by means as outlined in
this item.
Summa~.oflnformation: The selection committee unanimously chose The Design
Collaborative from among the eleven (11) firms which submitted proposals for
this project. The Design Collaborative is well-recognized as a leader in
library design and has designed several library projects in Chesterfield
County, including additions at Bon Air, Midlothian, and Central branches and
renovations to the Ettrick and LaPrade branches.
Phasing is required for this project because the current funds available in
the Chester Branch Library project are insufficient to award the entire
design contract before the bond proceeds becOme available in FY99.
Preparer:(~.[~...,_ ~0, j~~, ,/,
Francis Pi/ aro
Title: Director~ General Services
Attachments:
Yes
No
D:\COLrNTY~GNDAITIvlVkCK2HST 1 A. WPD
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: April 8, 1998
Number
Bud.qet and Manaflement Comments:
Project funds for Phase One of the Chester Library design contract are
available. Sufficient funds also remain to complete the site
acquisition within the current appropriation.
Budget and Management anticipates funding Phase Two of the new Chester
Library design contract out of the FY99 General Obligation Bond
proceeds which are planned to be appropriated in the FY99 Budget.
Award of Phase Two in FY99 will allow the project to remain on
schedule. Staff requests approval to allow the County Administrator to
award Phase One now, and Phase Two in FY99, tentatively planned for the
Fall of 1998, upon adoption of the FY99 Budget.
Preparer.' ]~~./t~/( ~Y¥%
Rebecca T. Dickson
Title: Director1 Bud,qet & Mana,qement
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: ~pril $, 1.998
Item Number: 8. D. 11.
Su~ect:
Consideration of an Application for a One Year Department of
Motor Vehicles Highway Safety Grant.
County Administrator's Comments:
County Administrator:
Board Action Requested: Authorize the Police Department to apply for a
Department of Motor Vehicles grant which will provide funding for
specialized traffic enforcement at intersections identified as having high
crash and injury rates, and to appropriate the necessary funds when
approved.
Summary of Information: The primary goal of this project is to reduce the
crash and injury rates at intersections that exhibited the highest crash
rates for 1997. This grant will provide federal funding of $19,200 and an
in-kind county match of $5,256.
Preparer:
Title: Chief of Police
Attachments:
i Yes
No
~90
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: April 8, 1998
Number
Budget and Manaqement Comments:
This item requests Board approval for the Police Department to apply
for and appropriate if received a grant from the Department of Motor
Vechicles. This grants provides for a DRIVE team which will monitor
high incident intersections. Federal funding will enable 4 police
officers to monitor 4 hours per week the various intersections for 48
weeks, totaling $19,200. The County will provide an in-kind match
totaling $5,256 by providing for mileage, uniform maintenance,
supervision and review of the DRIVE team.
Preparer:i~~;~-~i //~ ~/~~ Title: Director, Bud,qet&Mana,qement
Rebecca T. Dickson
CHESTERFIELD COUNTY
BOARD OFSUPERVISORS
AGENDA
Page 1 of3
Meetin~l Date: April 8, 1998
Item Number:
~ Award of Construction Contract to Haley Builders, Inc. for
Construction of New Warehouse D and Addition to Warehouse C in the General
Services Warehouse Complex
County. Administrator's Comments:
County Administrator:
Board Action Requested: Approve the award of a Construction Contract in the
amount of $447,000 to Haley Builders, Inc. for the Construction of New
Warehouse D and Addition to Warehouse C in the General Services Warehouse
Complex.
Summan/_oflnformation: Haley Builders, Inc. presented the lowest responsible
bid out of 16 bidders for this project, which includes construction of a new
12,000-square foot pre-engineered metal building warehouse ("Warehouse D")
adjacent to the east wall of existing Warehouse C in the General Services
Warehouse Complex on Public Works Court. The project also includes
construction of an addition to the south wall of Warehouse C, which will
consist of a 3,500-square foot pre-engineered metal building structure
containing restrooms, a staff break room, offices, and tool and lock shops
which will be heated and air conditioned. Upon completion of these new
facilities, the Buildings and Grounds Department will move into the new
space. The existing Buildings and Grounds Warehouses north of the
Administration Building will be demolished under a separate demolition
contract. Construction of the new facilities should be complete 210 days
(roughly 7 months) following issuance of a written Notice to Proceed.
D:\COUNTY~AGNDAI~GWHSE 1 C.WPD
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of $
Meetin~l Date: April 8, 1998
Item Number:
Summary_ of Information (continued): Haley Builders, Inc. constructed the
Central Media Center for Hanover County Public Schools, the New Multi-Purpose
Building at Johnson Elementary School in Henrico County, and Additions and
Alterations to Fluvanna Middle School in Fluvanna County with satisfactory
results. References for Haley Builder's most recent projects are all
favorable.
Preparer:
Francis M. Pit~aro ~'
Title: Directorr Qeneral Services
Attachments:
Yes
No
D:\COUNTY~AGND~GWHSE 1 C.WPD
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of.~
Meeting Date: April 8, 1998
Number
BudRet and Mana,clement Comments'
Funding in the amount of $447,000 is available in the project to cover
the cost of the construction contract for Warehouse D and addition to
Warehouse C. The estimated budget for the project is shown below.
Source:
Transfer from the County's CIP Reserve/Available
$727,112
Uses:
Construction Contract
Demolition of existing warehouse buildings
Architectural/Engineering
Environmental Assessments/Testing
Utility Connections
Telecommunications Equipment
Contingency (approx. 10%)
Construction Management (approx. 5%)
Parking lot improvements (includes design)
Total Estimated Project Costs:
447,000
16,500
42,700
4,000
40,000
8,000
70,100
48, 900
49, 912
$727,112
i'"/~E¢./ ""'~/'C[~ Title: Director, Budget&Management
Preparer:,, ~ (,
Rebecca T. Dickson
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ! of ~
Meeting Date: April 8, 1998
Item Number: 10.A.
Report On:
Developer Water and Sewer Contracts
Back~round:
The Board of Supervisors has authorized the County Administrator to
execute water and/or sewer contracts between the County and the
Developer where there are no County funds involved.
The report is submitted to the Board members as information.
Summary_ of Information:
The following water and sewer contracts were executed by the County
Administrator:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
County Administrator:
Attachments:
96-0027
Post Office - Hull Street Road
United States Postal Service
Viking Enterprise, Inc.
Water Improvements -
Wastewater Improvements -
Midlothian
Prepared By:
Yes
No
$73,526.00
$80,576.20
Agenda Item
April 8, 1998
Page 2
o
°
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
97-0086
B & B Printing at Research Road
Michael G. Bland
Commonwealth Constructors, Inc.
Water Improvements -
Wastewater Improvements -
Midlothian
$4,400.00
$3,858.00
97-0168
Lake Chesdin Parkway
The Chesdin Company, LLC
Piedmont Construction Company, Inc.
Water Improvements -
Matoaca
$139,710.00
97-0242
Bayhill Pointe, Section 5
Bayhill Development Corporation
Coastal Utilities, Inc.
Water Improvements -
Wastewater Improvements -
Matoaca
$21,496.15
$55,754.05
97-0313
Crossroads Shoppers World Utility Relocations
Richvest Associates, L.P.
Stamie E. Lyttle Company, Inc.
Water Improvements -
Wastewater Improvements -
Midlothian
$36,000.00
$18,000.00
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 8, 1998
Item Number:
iO.B.
Su~ect:
Status of General Fund Balance,
District Road and Street Light
Reserve for Future Capital
Funds, Lease Purchases
Projects,
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Lane B. Ramsey
Attachments: Yes
No
Title:
County Administrator
# 0.94
Prepared by
Accounting Department
March 31, 1998
Date
Began
12/88
SCHEDULE OF CAPITALIZED LEASE PURCHASES
Description
APPROVED ANDEXECUTED
Original
Amount
Airport State Police
Hangar Additions $128,800
County Warehouse 331,200
Total 460,000
Date
Ends
12/00
Outstanding
Balance
03/31/98
$ 43,377
111,540
154,917
09/93
* 12/93
09/96
School Copier 36,605 8/98
Real Property Lease/
Purchase 17,510,000 12/01
School Technical Center Printing Press 80,649 11/99
5,034
9,215,000
42,408
TOTAL APPROVED
AND EXECUTED
$18,087,254
$9,417.359
PENDING EXECUTION
Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million
Approved August 27, 1997
* Second Refunding of Certificates of Participation, Series 1985
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
April 2, 1998
BOARD
MEETING
DATE
DESCRIPTION
AMOUNT
BALANCE
07/01/97
FY98 Beginning Fund Balance
$35,322,215
11/12/97
Designations/appropriations of excess fund
balance:
02/11/98
School Expenditure Savings appropriated
and transferred for use in FY98
(1,910,483)
$33,411,732
Excess FY97 State Sales Tax appropriated
for School use in FY98
(129,334)
$33,282,398
Designation for reduction in BPOL revenue
(based on Board action July, 1997)
(500,000)
$32,782,398
Appropriation in FY98 for the Rt.360/
Genito Road Study
(140,000)
$32,642,398
Appropriation ofF Y97 County
Expenditure Savings for County
department carry forward requests (for use
in FY98)
(406,950)
$32,235,448
Designation for use in the FY99 budget for
County and Schools for capital or other
non-recurring costs
(5,180,998)
$27,054,450
CHESTERFIELD COUNTY ~
I~,oERVE FOR FUTURE CAPITAL PROo~ ~TS
TRADITIONALLY FUNDED BY DEBT
April 2, 1998
FOR FISCAL YEAR '98 BEGINNING JULY 1, 1997
04/09/97
FY98 Budgeted Addition
7,419,000
04/09/97
FY98 Capital Projects
(5,979,000)
8/27/97
Transfer funds for Fernbrook, Old
Williamsburg Sec., Ph. V drainage
project
(14,000)
8/27/97
Transfer funds for purchase of permanent
access between the athletic facilities at
Providence Middle & Davis Elem.
(7,000)
8/27/97
Designation of funding for the upper Swift
Creek Reservoir Water Shed
(450,000)
2/25/98
Transfer funds for the upper Swift
Creek Reservoir Water Shed
(449,717)
8/27/97
Transfer for Lucy Corr Road Extension
(39,550)
8/27/97
Designation for Lucy Corr Road Extension
in the event that sale of property at Castlewood
does not close by 6/30/98.
(200,000)
9/10/97
Transfer to General Services Buildings and
Grounds for entrance vestibule and heater
additions at the Circuit Courts Building.
(51,000)
1/14/98
Transfer to Sheriff's Department as
reimbursement for repair and replacement
of the heating system in the County jail.
(27,000)
3/25/98
Designation of funding for restoration
of County historic facilities in the event
that anticipated proceeds from sale of
surplus property are unavailable in FY98.
(150,000)
7,444,057
1,465,057
1,451,057
1,444,057
994,057
994,340
954,790
754,790
703,790
676,790
526,790
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 8, 1998
Item Number: 1/+. A.
Sub_iect:
Consideration of a Resolution for Berldey Matthews for his work on Friends of Chesterfield's Riverfront
County_ Administrator's Comments:
County_ Administrator:
Board Action Requested:
The Planning Department recommends that the Board of Supervisors adopt the attached Resolution.
Summary_ of information:
Mr. McHale, Bermuda District Supervisor has requested this resolution to recognize Berkley Matthew's
commitment to riverfront enhancement in the County.
Title: Director of Planning
Attachments:
Yes ~--~ No
# 099
RECOGNIZING BERKLEY MATTHEWS FOR HIS SERVICE AS PRESIDENT OF FRIENDS
OF CI-IESTERFIELD' S RIVERFRONT
WHEREAS, the Chesterfield County Board of Supervisors adopted the Riverfront Plan, which called
for the formation of a non-profit Riverfront group to be advocates for the riverfronts in Chesterfield
County; and
WHEREAS, the Friends ofChesterfield's Riverfront group was formed to take on this task, and is
made up of Chesterfield County residents who volunteer their time, energy and service to their
community and the enhancement of the County's riverfronts; and
WHEREAS, Berkley Matthews faithfully served on the Plan committee for two and a half years
leading up to the Plan's adoption; and
WHEREAS, Berkley Matthews acted as the first President of Friends of Chesterfield's Riverfront,
soliciting new members to the group, fostering the group's growth, and completing the necessary
work to create a new non-profit association; and
WHEREAS, Berkley Matthews has seen the Friends of Chesterfield' s Riverfront to its formation, due
in no small part to his work and perseverance.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors
publicly recognizes and expresses their appreciation to Berkley Matthews for his leadership, service,
and commitment to the Friends of Chesterfield's Riverfront.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Berkley
Matthews and that this resolution be permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 8, 1998
Item Number: 14. B.
Subject:
Recognizing April 19-25, 1998 as "National Credit Education Week"
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Staff has recieved a request from Credit Professionals International to
adopt a resolution recognizing April 19-25, 1998 as "National Credit
Education Week".
Ms. Carla Daniel, Past President of Credit Professionals International,
will be present at the meeting to accept the resolution.
Preparer:
Tammy D. Haskins
Attachments:
Yes ~-] No
Title: Acting Clerk to the Board
# 101
RECOGNIZING APRIL 19-25, 1998
AS "NATIONAL CREDIT EDUCATION WEEK"
WHEREAS, understanding the nature of credit, its cost and
benefits is necessary if our citizens are to realize the full
benefits of their income; and
WHEREAS, the dissemination of information regarding credit
will help inform consumers of their rights.
NOW, T~EREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors publicly recognizes April 19-25, 1998 as
"National Credit Education Week."
A/~D, BE IT FURTHER RESOLVED, that a copy of this resolution
presented to Credit Professionals International of Richmond,
Virginia, in recognition of ~National Credit Education Week", and
that this resolution be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 8, 1998
Item Number: 14. C.
Su~ect:
Recognizing Mr. W. Conner Ritchie, Troop 897 and Mr. Christopher Heiser,
Troop 867, Upon Attaining Rank of Eagle Scout
County Administrator's Commen~:
County Administrator:
Board Action Requested:
Adoption of attached resolutions.
Summary of Information:
Staff has received requests for the Board to adopt resolutions recognizing Mr.
W. Conner Richie, Troop 897, sponsored by Mount Pisgah United Methodist Church,
and Mr. Christopher Heiser, Troop 867, sponsored by Bon Air Ward of the Church
of Jesus Christ of Latter Day Saints.
They will be present, accompanied by members of their family, to receive the
resolutions.
Conner : Midlothian District
Parents: Dana and Jack
Christopher: Midlothian District
Parents : Kathleen and Charles
Preparer:
Tammy D. Has~ins
Attachments:
Yes ~--] No
Title: Acting Clerk to the Board
103
RECOGNIZING MR. W. CONNER RITCHIE UPON HIS
ATTAINING RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was
citizenship training, personal development,
individuals; and
founded to promote
and fitness of
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. W. Conner Ritchie, Troop 897, sponsored by Mount
Pisgah United Methodist Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Conner is indeed a member of
a new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr. W.
Conner Ritchie and acknowledges the good fortune of the County to
have such an outstanding young man as one of its citizens.
104
RECOGNIZING MR. CHRISTOPHER HEISER UPON HIS
ATTAINING RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Christopher Heiser, Troop 867, sponsored by Mount
Pisgah United Methodist Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Christopher is indeed a
member of a new generation of prepared young citizens of whom we
can all be very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
Christopher Heiser and acknowledges the good fortune of the County
to have such an outstanding young man as one of its citizens.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 8, 1998
Item Number: 16. A.
Su~ect:
Public Hearing to Approve a New Lease Agreement Between Chesterfield County Airport
and the Federal Aviation Administration
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff requests that the Board approve a new lease between Chesterfield County and
the Federal Aviation Administration.
Summary of Information:
The County leases property at the Chesterfield County Airport to the Federal Aviation
Administration to house a remote communications outlet which is used for radio
communications. The most recent lease expired on September 30, 1997. The lease
needs to be renewed. Staff recommends that the lease be renewed for a fifteen-year
period subject to approval of the lease agreement as to form by the County Attorney.
For this lease agreement the County will receive $100 annually from the Federal
Aviation Administration.
Under Virginia law, the Board must hold a public hearing to lease County property.
Staff recommends that the Board hold the public hearing to consider this lease at
its April 8, 1998 regular meeting.
Preparer:
Attachments:
Yes
No
Title: Director of Aviation Services
106
P. O. Box 85333
An Affiliate of Media General Richmond, Virginia 23293-000
(804) 649-6000
Advertising Affidavit
(This is not a bill; please pay from invoice)
CHESTERFI ELD CO~ BO ~ SUPV
ATTN FAITH DAVIS
BOARD OF SUPERVISORS
PO BOX ~0
VA
23832
220806
04/01/98
TAKE NOTICE THAT THE BOARD O 1 x 19 85~69
Richmond Newspapers, Inc.
Publisher of
THE R CHMOND TIMES-DISPATCH
This is to certify that the attached MEETINGS - COMING EVENTS
nc., n the Cty
0f Ri~hm0ndI State of virginia; on tko following dateS:
04/01/98
The first insertion being given
Sworn to and subscribed before
me this
City of Rich
My Commission expires 03/31/0
04/0z/98
THIS iS NOT A BILL, PLEASE PAY FROM INVOICE,
THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~ Date: April 8, 1998
Item Number:
16.B.
Su~ect:
Public Hearing to Consider Acceptance of a Federal and State Grant and Appropriation
of Funds for Airport Improvement Projects
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff requests that the Board accept Federal and State Airport Improvement Grants,
appropriate funds, and authorize the County Administrator to execute applicable
contractual agreements.
Summary of Information:
This item requests Board approval to apply for and accept Federal Aviation
Administration (FAA) and State Department of Aviation (VDA) Grants, and enter into
necessary contracts and appropriation of the necessary funds for fiscal year 1997/98
Airport Improvement Program (AIP) projects.
The County has submitted the below projects to the FAA and VDA for funding during
the current fiscal year.
Overlay 50% General Aviation Ramp (South)
$600,000
Install Medium Intensity Taxiway Lights/
Expand Hold Aprons/Obstruction Grading
Total Projects
$356,667
$956, 667
The County expects fund allocation for both projects during the current fiscal year.
The total appropriation needed is $956,667 consisting of FAA Funds ($861,000) State
Funds ($76,533), and County Funds ($19,134).
The balance of available funds in the Airport CIP account is $210,974 and will be
used to cover the county match ($19,134) required to match the Federal and State
Grants.
Preparer: ,.-//~_//~~ Title:Director of Aviation Services
even J. Calabro
Attachments:
Yes
No
107
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetin~ Date: April 8, 1998 Item Number:
Summary of Information: (Continued)
Recommendation:
Staff recommends that the Board of Supervisors hold a public hearing and:
1. Authorize the County Administrator to accept both FAA and VDA Grants for
these projects and enter into contracts with the Federal and State
Governments for expenditure of said funds.
2. Authorize the County Administrator to enter into contracts with the
applicable lowest responsive and responsible bidders.
3. Appropriation of all Federal ($861,000), State funds ($76,533), and
County funds {$19,134 allocated for these 'projects.
10S
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: April 08, 1998
Number
Budget and Management Comments:
The grant match in the amount of $19,134 is currently appropriated;
therefore, only the appropriation of the federal and state allocations
totaling $937,533 is needed. This amount exceeds the State Code limit
of $500,000 and requires that a public hearing be held prior to
appropriation and revision of the budget.
Preparer: J' Title: Director, Bud.qet & Mana,qement
Rebecca T. Dickson
109
' P.O. BOX 85333
Affiliate of Media General Richmond, Virginia 23293-0001
(804) 64§-6000
Advertising Affidavit
(This is not a bi~, Cease pay from invoice)
CHESTERFI ELD CO. BO. SUPV
ATTN FAITH DAVIS
BOARD OF SUPERVISORS
~OBOX ~0
CHESTERFIELD VA
23832
220806
0~1/01/98
0~/01/98 121 TAKE NOTICE
TAKE NOTI CE
THAT THE BOARD O
117,26
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TiMES-DISPATCH
This is to certify that the attached MEETINGS - COMING
was published by Richmond Newspapers, inc., in the City
of RiChm°nd, State of Virginia, on the following dates;
EVENTS
o~/oz/98
The first insertion being given
Sworn to and subscribed before
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My Commission expires
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THIS IS NOT A BILL, PLEASE PAY FROM INVOICE,
THANK YOU
~dESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 8, 1998
Item Number:
18.
Su~ect:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
County Administrator's Commen~:
County Administrator:
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of next scheduled meeting on April 22,
1998 at 4:00 p.m.
Preparer:
ammy D Haskins
Attachments:
[~'--] Yes
No
Title: Acting Clerk to the Board
110