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2015-02-11 MinutesDRAFT BOARD OF SUPERVISORS MINUTES February 11, 2015 Supervisors in Attendance: Mr. Stephen A. Elswick, Chairman Mr. Arthur S. Warren, Vice Chrm. Ms. Dorothy A. Jaeckle Mr. James M. Holland Mr. Daniel A. Gecker Mr. James J. L. Stegmaier County Administrator 15-99 Staff in Attendance: Mr. Greg Akers, Dir., Internal Audit Dr. Sheryl Bailey, Dep. County Administrator, Management Services Ms. Janice Blakley, Clerk to the Board Ms. Patsy Brown, Dir., Accounting Mr. Kevin Bruny, Chief Learning Officer Ms. Debbie Burcham, Exec. Dir., Community Services Board Mr. Allan Carmody, Dir., Budget and Management Ms. Mary Ann Curtin, Dir., Intergovtl. Relations Mr. Jonathan Davis, Dir., Real Estate Assessment Mr. Will Davis, Dir., Economic Development Mr. William Dupler, Dep. County Administrator, Community Development Colonel Thierry Dupuis, Police Department Mr. Robert Eanes, Asst. to the County Administrator Mr. Michael Golden, Dir., Parks and Recreation Mr. John W. Harmon, Real Property Manager Mr. George Hayes, Dir., Utilities Capt. Eric Jones, Sheriff's Office Mr. Rob Key, Director, General Services Mr. Louis Lassiter, Asst. County Administrator Mr. Mike Likins, Dir., Cooperative Extension Mr. Jeffrey L. Mincks, County Attorney Ms. Susan Pollard, Dir., Public Affairs Ms. Mary Martin Selby, Dir., Human Resource Services Chief Loy Senter, Fire and EMS Ms. Marsha Sharpe, Dir., Social Services DRAFT 02/11/15 Mr. Scott Smedley, Dir., Environmental Engineering Mr. Jesse Smith, Dir., Transportation Ms. Sarah Snead, Dep. County Administrator, Human Services Mr. Richard Troshak, Dir., Emergency Communications Mr. Kirk Turner, Dir., Planning Mr. Rick Witt, Building Official Mr. Scott Zaremba, Dir., Human Resources Programs Mr. Elswick called the regularly scheduled meeting to order at 3:00 p.m. 1. APPROVAL OF MINUTES FOR JANUARY 28, 2015 On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board approved the minutes of January 28, 2015, as submitted. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 2. COUNTY ADMINISTRATOR'S COMMENTS 2.A. COUNTY ADMINISTRATOR'S REPORT 2.B. IMPROVEMENTS TO SITE AND SUBDIVISION PLAN PROCESSES Mr. Bill Dupler updated the Board on an overview of improvements made to speed the review and approval of site plan and subdivision plan submittals. In regards to streamlining more effective meetings, he stated engineers and developers were asked for topics they would like more information on, and agendas for the quarterly developers' meetings were set based upon their requests. He further stated staff developed an agreement relative to best practices that emphasized active participation and listening. He noted attendance increased significantly as a result of listening to what the development community had to say. Mr. Andy Scherzer, representing Balzer and Associates, Inc., stated he has been coming before the Board of Supervisors and Planning Commission for 31 years. He commended the cooperative attitude and leadership of departmental directors for instituting a process that expedited changes to the plan. He noted meetings are set up in a circular fashion to encourage more informal conversation. He stated the environment has improved and staff has demonstrated a willingness to listen and act on suggestions made at these meetings. He reviewed improvements to the plan process which include customer service training; process enhancements (improved record plat processing, streamlined minor changes to plan, proposed reduced review fee for minor changes); more timely reviews; and more openness to suggestions for improvements. 15-100 DRAFT 02/11/15 9 9 Mr. Dupler highlighted two examples that are indicative to the changes that have occurred relative to the process which include the current proposal for reduced fees for third and subsequent reviews and streamlined record plat processing. He then recognized several partnering engineering consultants, who were in attendance. Mr. Stegmaier noted the effort to put a focus on customer/supplier relationships is really paying dividends for the county. Mr. Dupler also briefed the Board on data node antennas and changes being considered by the Planning Commission to streamline the approval process. He stated the unobtrusive data node antennas are needed to provide additional bandwidth for data transmission. He further stated the county deals with the antennas because they are a publicly -owned portion of utility equipment and beginning to be installed on private buildings in the community. He stated the Planning Commission is moving through a series of changes to streamline the process a bit more. He further stated currently approval under the zoning ordinance is fairly limited because the antennas are not permitted by right. He then reviewed the future direction under consideration by the Planning Commission. In response to Mr. Warren's question, Mr. Dupler stated the data node antennas work in conjunction with tower sites. He further stated the antennas are usually located where there is a need for multiple devices simultaneously, such as business buildings and school buildings. He noted the antennas are approximately three feet in height. He stated he will provide Board members with additional information relative to locating data nodes around trees. Mr. Holland stated he favors the future direction under consideration by the Planning Commission. He stressed the importance of reduced expenditures relative to zoning applications. In response to Mr. Elswick's question, Mr. Dupler stated the issue of determining if antennas are permitted on current utility poles is currently being investigated by the County Attorney. He further stated he will provide Board members with additional information related to the matter. 2.C. WILLIS ROAD/I-95 INTERCHANGE UPDATE Mr. Jesse Smith provided an update to the Board relative to potential issues and a timeline for making improvements of the Willis Road/I-95 Interchange to support both existing and proposed new businesses utilizing the interchange. He stated with the Governor's announcement of the Shandong Tralin paper plant in the James River Industrial Center with an expected 2,000 jobs by 2020, VDOT offers their assistance to Chesterfield County in assessing the existing and future transportation needs which include this major economic development and in developing possible solutions. In regards to the timeline, he stated redevelopment of the Willis Road/I-95 Interchange would take five years to complete. He then reviewed some steps taken in preparation of the process. 15-101 DRAFT 02/11/15 In response to Mr. Warren's question, Mr. Smith stated the Willis Road/I-95 Interchange improvement project is currently number 7 on the transportation priority list. He further stated once staff gets an idea of what the volumes and impact will be, a reassessment will be done and staff will present a recommendation to the Board in September relative to a new priority list. He noted the state has not indicated the amount of funding that will be offered. Mr. Holland commended Mr. Smith for his recent achievements as the new Director of the Transportation Department. He stressed the importance of beginning the process as soon as possible due to the job expectations created by Tranlin. He suggested the possibility of moving up the scale of the project in respect to priority in order to leverage state and federal funds. In response to Ms. Jaeckle's questions, Mr. Smith stated staff has had contact with the Federal Highway Administration; however, they indicated it was too early to determine the level of importance relative to the project due to the lack of background work that has not been completed yet. He further stated he hopes to compile the data soon to back up the purpose. He noted the project meets many state goals relative to the significance of the interchange and the investment of Tranlin in the area. In response to Mr. Elswick's question, Mr. Smith stated an Interchange Modification Request (IMR) has to be approved by the Federal Highway Administration in order to complete the project. • Mr. Stegmaier was pleased to report the Purchasing Department has received from the National Institute of Governmental Purchasing the Outstanding Agency Accreditation Achievement Award. He stated this award represents 15 consecutive years of accreditation where the department is measured against updated standards that reflect best practices in this profession. He recognized members of the Purchasing Department, who were in attendance. Mr. Elswick and Mr. Holland both commended Purchasing staff for their outstanding accomplishments and continuous improvement. • Mr. Stegmaier announced the interagency program COMPASS (Communities Providing Avenues for School Success) received the 2015 Sustain our Communities Committee Organization of the Year Award. He stated the COMPASS program is a collaborative effort among Cooperative Extension, Social Services and Chesterfield County Public Schools. He further stated the mission is to provide not only school supplies for students, but financial assistance throughout the year for academic testing and enrichment opportunities. • Mr. Stegmaier was pleased to report the MetLife Foundation and Generations United proudly announced today that Greater Richmond, Virginia has been selected to receive one of three MetLife Foundation/Generations United America's Best Intergenerational Communities Award. He stated the awards are designed to heighten awareness of the importance intergenerational solidarity plays in building strong, supportive communities. 15-102 DRAFT 02/11/15 9 F] 1E Ms. Mary Ann Curtin presented a brief update to the Board of Supervisors on the status of several bills before the General Assembly and from the county's legislative program. She stated yesterday was crossover, which means both houses of the General Assembly finished with their own bills. She further stated the Community Development Authorities bill has gone through to the Senate and will be reviewed by Counties, Cities and Towns committee. She noted a costly procurement bill was killed on the floor of the House on Tuesday and expressed appreciation to Purchasing staff for their data relative to costs. She stated both the House and Senate will vote on their individual budgets tomorrow and begin the process of putting the bills into conference. She further stated both budgets have raises for state and state supportive local employees and teachers and address unfunded pension liability and language on secondary maintenance. She noted Delegate Cox and Senator Watkins will be a part of conference committee discussions. In response to Mr. Holland's question, Ms. Curtin stated H.B. 1352, the BPOL bill, failed. 3. BOARD MEMBER REPORTS Mr. Elswick recognized Mr. Ronald White, District Director and Military Liaison for Congressman J. Randy Forbes, who was in attendance. Mr. Holland announced he attended the Chesterfield Empowering Neighborhood Forum last Saturday at Manchester Middle School. He noted the excellence of the seminar. He also announced he attended the Black History Month Celebration on February 6th He expressed his appreciation to Mr. Stegmaier, staff and Friends of the Library for their outstanding contributions and participation relative to Black History Month events. He reviewed the schedule of events and stated all programs are free and open to the public. He then referenced an email regarding the importance of teachers and the difference they make in the lives of children. Ms. Jaeckle announced the Bermuda District will hold community meetings on February 19th, at 6:30 p.m. at Elizabeth Davis Middle School regarding traffic issues in Enon and on February 21St, at 11:00 a.m. at Bensley Community Center regarding Chesterfield County's budget outlook and revitalization. Mr. Elswick reported he and Mr. Gecker attended the memorial service for Captain Jason Zaccarine yesterday afternoon. He stated his thoughts and prayers go out to Captain Zaccarine's family. He announced the Matoaca District will hold community meetings regarding the budget on March 10th, 12th and two meetings on the 24th; however, locations have yet to be determined at this time. He noted one community meeting on March 24th will be a joint meeting with the Clover Hill District. Ms. Jaeckle noted Bermuda District community meetings regarding the budget will be held in March; however, times and locations have yet to be determined at this time. Mr. Warren announced he participated as a presenter at the Virginia County Board Chairpersons' Institute on February 7th Mr. Holland noted Dale District community meetings regarding the budget will be held in March; however, times and dates have yet to be determined at this time. 15-103 DRAFT 02/11/15 4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board moved Item 5.B., Adoption of Resolution Recognizing Mr. Robert P. Miller, Environmental Engineering Department, Upon His Retirement, to the Consent Agenda following Item 8.B.8; added Item 10.A., Closed Session Pursuant to Section 2.2- 3711(A)(3), Code of Virginia, 1950, as Amended, to Discuss the Acquisition by the County of Real Estate for a Public Purpose Where Discussion in an Open Meeting Would Adversely Affect the Bargaining Position and Negotiating Strategy of the County. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 5. RESOLUTIONS 5.A. RECOGNIZING MS. TRACEY L. ADAMS FOR HER OUTSTANDING SERVICE AS INTERIM CLERK OF THE CHESTERFIELD JUVENILE AND DOMESTIC RELATIONS DISTRICT COURT The Honorable J. David Rigler introduced Ms. Tracey L. Adams, who was present to receive the resolution. On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Ms. Tracey L. Adams was appointed Interim Clerk of the Chesterfield Juvenile and Domestic Relations District Court on November 15, 2014; and WHEREAS, within 60 days of her appointment the court saw dramatic change in its composition and size, adding an additional judge and having two new judges elected to replace those elected to the Circuit Court; and WHEREAS, the expansion of the court required that a new system of docketing cases be developed, and Ms. Adams was required to coordinate with as many as 20 county and state agencies in developing the new system to ensure that each agency's representatives were available at the times being set aside for the management of their cases, and each change to the docket necessitated a change be made elsewhere; and WHEREAS, the court's docketing system had not been reconfigured since 1997, when the project required many people and many months to be accomplished; and WHEREAS, in 2014 the new system was developed and implemented with the vast majority of the work being shouldered by Ms. Adams and completed in a two-week span; and WHEREAS, the rescheduling of cases had to be done when the computer system was not being used by others, and much of the work was done by Ms. Adams during the evenings and weekends, including Christmas Eve; and 15-104 DRAFT 02/11/15 Fl� 9 9 WHEREAS, the court began conducting business with six judges on January 5, 2015, without disruption or difficulty; and WHEREAS, along with the multitude of additional responsibilities, Ms. Adams continued to manage the day-to- day operation of the clerk's office. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of February 2015, publicly recognizes the outstanding contributions of Ms. Tracey L. Adams, and expresses appreciation on behalf of all residents for her dedication and exemplary service as Interim Clerk for the Chesterfield County Juvenile and Domestic Relations District Court. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Ms. Adams and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. Mr. Elswick presented the executed resolution to Ms. Adams and expressed his appreciation for her commitment and exemplary service as Interim Clerk for the Chesterfield County Juvenile and Domestic Relations District Court. The Honorable Jane Ann Pemberton, Honorable Vanessa Jones, Honorable Bonnie Davis, Honorable Gregory Carr and the Honorable J. David Rigler introduced themselves and expressed their gratitude to Ms. Adams for her outstanding contributions and commitment to the Chesterfield County Juvenile and Domestic Relations District Court. Ms. Adams sincerely thanked the Board for the special recognition. 6. WORK SESSIONS 6.A. PROPOSED FY2016 REVENUES Mr. Matt Harris presented an overview of the proposed FY2016 projected revenues in the General Fund. He highlighted the revenue work session overview, noting the economic recovery is generally unfolding as had been expected. He stated the labor market has turned the corner and should accelerate rebound in other areas. He further stated there are some modest revisions to the revenue forecast, but it is well- positioned relative to the five-year plan. He stated the recovery remains a work in progress; although the results are uneven, the Richmond Metropolitan Statistical Area (MSA) is outperforming many peers. He noted 2014 was the best year for job growth in 15 years, and as a result, payrolls have finally surpassed pre -recession levels. He stated there is a broad improvement in consumer fundamentals with consumer confidence at its highest level since August 2007. In regards to the housing market, he stated housing is still more of a mixed bag; market dynamics have shifted with deep equity losses. He noted there is no further erosion in conditions in 15-105 DRAFT 02/11/15 2014, just a long, slow road back. In regards to local conditions, he stated the county's economy continues to strengthen and is very much in line with national results/trends. He further stated recovery is well underway on employment, consumer fronts and there are signs of life in housing with momentum, although not as widespread. He highlighted property tax and other tax forecast overview, stating there is continued traction in primary sources and consumer categories are performing well. In regards to the FY2016 forecast summary, he stated the approach is unchanged; looking for steadier, measured growth. He further stated the preliminary forecast positions the county well for delivery of the five-year plan. He then highlighted the five-year plan update and FY2016 budget outlook. In closing, he stated there are solid economic fundamentals in place which should provide for continued steady growth. He further stated the housing market is making a bigger turn, but is still seeing meaningful progress. He noted the forecast bodes well for accomplishing the FY2016 installments of the five-year plan. Mr. Gecker stated the purpose of the five-year plan was to set out the goals and priorities of the Board with a long- term time horizon to guarantee the Board stayed on a path. He further stated last year the primary emphasis of the five- year plan was the increases in public safety and school teacher positions and reductions to pupil -teacher ratios. He stated the preliminary outlook to accomplish the five-year plan seems to be inline. He further stated he hopes through the process, the blueprint that was laid out last year is the one the Board ends up following. He noted the plan is predicated upon maintaining the existing tax rate. He stated the forecast to what needed to be deposited for the TMDL fund is about $4.5 million for this year. He further stated as the Board discusses the rates, he hopes all Board members will take into account the idea of staying on a well -debated course of action that turns out to be a very sensible way to proceed. Mr. Holland commended Mr. Harris and Budget staff on an outstanding and informative presentation. He stated as a community, the Board has affirmed what is valued within the budget, such as public safety, education and the commitment to all county employees. He further stated he is very pleased with recent data he received relative to the assessment report. He then expressed concerns relative to the housing market and the looming issue of student debt. He stated he attended a job fair at Virginia Commonwealth University and stressed the importance of career opportunities for recent college graduates. He noted his approval of maintaining the existing tax rate. Ms. Jaeckle noted housing sales in the Chester area have increased due to young persons revitalizing older homes. She then stressed the importance of maintaining the county's five-year plan. She noted the explanation pertaining to restricted pass-through revenue increases and the significance of their details. She noted further information relative to baseline expenditure increases, contract increases/other adjustments and expenditure reductions would be helpful. 15-106 DRAFT 02/11/15 9 IE In response to Ms. Jaeckle's remarks, Mr. Harris stated baseline expenditure increases of $898,400 are comprised of two pieces of the tax relief item, Riverside Regional Jail and the GRTC funding. Ms. Jaeckle requested additional information for future community meetings regarding specific expenditures. Mr. Harris then highlighted figures relative to expenditure reductions. In response to Mr. Elswick's question regarding the value of the one -cent tax increase established last year, Mr. Harris stated the difference in dollars would equal out to $129,000. In regards to teacher pay raise revenue, he stated Schools staff has been in contact with the Department of Education to obtain information relative to funding on a locality -by - locality basis. He further stated a figure of $2 million on an upper end is to be expected; however, there are still questions lingering relative to the implementation date and local requirements. He noted the school division has presented a balanced plan that projected a 2 percent pay raise in step with the general county's budget proposal, which was done on the back of school expenditure cuts with continued custodial outsourcing. 7. DEFERRED ITEMS There were no Deferred Items at this time. 8. NEW BUSINESS 8.A. ADVERTISEMENT OF TAX RATES FOR TAX YEAR 2015 AND ADVERTISEMENT OF THE PROPOSED FY2016 BUDGET, THE FY2016-FY2020 PROPOSED CAPITAL IMPROVEMENT PROGRAM,THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND OTHER ORDINANCE CHANGES Mr. Carmody stated the Board is requested to authorize the advertisement of tax rates for the calendar year 2015, the proposed FY2016 budget, the proposed FY2016-FY2020 Capital Improvement Program, the proposed Community Development Block Grant Program, and other ordinance changes. On motion of Mr. Holland, seconded by Mr. Gecker, the Board approved the advertisement of 2015 calendar year tax rates at the current rates, the proposed FY2016 budget, the proposed FY2016-FY2020 proposed Capital Improvement Program, the Community Block Grant Program, and other ordinance changes. In response to Mr. Elswick's question, Mr. Carmody stated the real estate tax rate to offset the changes in assessed value is $0.94 per $100 in assessed value. He further stated the five-year plan the Board laid out is predicated on the tax rate set last year. He stated revenue assumptions use $0.96 for the forecast. Mr. Elswick called for a vote on the motion made by Mr. Holland, seconded by Mr. Gecker, for the Board to approve the advertisement of 2015 calendar year tax rates at the current rates, the proposed FY2016 budget, the proposed FY2016-FY2020 proposed Capital Improvement Program, the Community Block Grant Program, and other ordinance changes. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 15-107 DRAFT 02/11/15 8.B. CONSENT ITEMS 8.B.1. AUTHORIZE THE COUNTY ADMINISTRATOR TO EXECUTE A CONSTRUCTION CONTRACT FOR MID -LOTHIAN MINES PARK PHASE IIA TRAIL AND BRIDGE IMPROVEMENTS On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board authorized the County Administrator to execute a construction contract with Dorin Landscaping, Inc. for Mid -Lothian Mines Park Phase IIA trail and bridge improvements in the amount of $266,103. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 8.B.2. STATE ROAD ACCEPTANCES On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Hallsley Section 4 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1-229 Street Name and/or Route Number • Lambourne Road, State Route Number 7799 From: Colwyn Bay Drive, (Route 7789) To: End of Maintenance, a distance of: 0.10 miles. Recordation Reference: Plat Book 220, Page 30 Right of Way width (feet) = 44 • Colwyn Bay Drive, State Route Number 7789 From: Shefford Drive, (Route 7798) To: Lambourne Road, (Route 7799), a distance of: 0.06 miles. Recordation Reference: Plat Book 220, Page 30 Right of Way width (feet) = 50 15-108 DRAFT 02/11/15 pr_� 9 • Colwyn Bay Drive, State Route Number 7789 From: Lambourne Road, (Route 7799) To: Drumone Road, (Route 7800), a distance of: 0.10 miles. Recordation Reference: Plat Book 220, Page 30 Right of Way width (feet) = 50 • Drumone Court, State Route Number 7801 From: Drumone Road, (Route 7800) To: Cul -de -Sac, a distance of: 0.13 miles. Recordation Reference: Plat Book 220, Page 30 Right of Way width (feet) = 40 • Colwyn Bay Drive, State Route Number 7789 From: Drumone Road, (Route 7800) To: End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 220, Page 30 Right of Way width (feet) = 50 • Colwyn Bay Drive, State Route Number 7789 From: 0.01 miles south of Brightwalton Road, (Route 7446) To: Shefford Drive, (Route 7798), a distance of: 0.09 miles. Recordation Reference: Plat Book 220, Page 30 Right of Way width (feet) = 50 Street Name and/or Route Number • Shefford Drive, State Route Number 7798 From: Colwyn Bay Drive, (Route 7789) To: End of Maintenance, a distance of: 0.12 miles. Recordation Reference: Plat Book 220, Page 30 Right of Way width (feet) = 44 • Drumone Road, State Route Number 7800 From: Colwyn Bay Drive, (Route 7789) To: Drumone Court, (Route 7801), a distance of: 0.05 miles. Recordation Reference: Plat Book 220, Page 30 Right of Way width (feet) = 44 • Drumone Road, State Route Number 7800 From: Drumone Court, (Route 7801) To: End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 220, Page 30 Right of Way width (feet) = 44 • Brightwalton Court, State Route Number 7790 From: 0.01 miles north of Brightwalton Road, (Route 7446) To: Cul -de -Sac, a distance of: 0.08 miles. Recordation Reference: Plat Book 220, Page 30 Right of Way width (feet) = 40 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. 15-109 DRAFT 02/11/15 NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Hampton Farms Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1-229 Street Name and/or Route Number • Hampton Farms Drive, State Route Number 7793 From: Hampton Park Drive, (Route 5190) To: Hampton Farms Court, (Route 7794), a distance of: 0.05 miles. Recordation Reference: Plat Book 185, Page 62 Right of Way width (feet) = 50 • Hampton Park Drive, State Route Number 5190 From: Hampton Farms Drive, (Route 7793) To: End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 185, Page 62 Right of Way width (feet) = 90 • Jennings Run Drive, State Route Number 7795 From: Hampton Farms Drive, (Route 7793) To: End of Maintenance, a distance of: 0.02 miles. Recordation Reference: Plat Book 185, Page 62 Right of Way width (feet) = 50 • Foster Ridge Terrace, State Route Number 7796 From: Jennings Run Drive, (Route 7795) To: Cul -de -Sac, a distance of: 0.03 miles. Recordation Reference: Plat Book 185, Page 62 Right of Way width (feet) = 40 • Hampton Farms Drive, State Route Number 7793 From: Hampton Farms Court, (Route 7794) To: Jennings Run Drive, (Route 7795), a distance of: 0.10 miles. Recordation Reference: Plat Book 185, Page 62 Right of Way width (feet) = 50 0 Hampton Farms Court, State Route Number 7794 From: Hampton Farms Drive, (Route 7793) To: Cul-de-sac, a distance of: 0.06 miles. Recordation Reference: Plat Book 185, Page 62 Right of Way width (feet) = 40 15-110 DRAFT 02/11/15 9 9 9 • Jennings Run Drive, State Route Number 7795 From: Hampton Farms Drive, (Route 7793) To: Foster Ridge Terrace, (Route 7796), a distance of: 0.09 miles. Recordation Reference: Plat Book 185, Page 62 Right of Way width (feet) = 50 • Foster Ridge Terrace, State Route Number 7796 From: Jennings Run Drive, (Route 7795) To: Cul -de -Sac, a distance of: 0.05 miles. Recordation Reference: Plat Book 185, Page 62 Right of Way width (feet) = 40 • Hampton Farms Drive, State Route Number 7793 From: Hull Street Road, (Route 360) To: Hampton Park Drive, (Route 5190), a distance of miles. Recordation Reference: Plat Book 185, Page 62 Right of Way width (feet) = 50 • Hampton Park Drive, State Route Number 5190 From: Hampton Farms Drive, (Route 7793) To: End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 185, Page 62 Right of Way width (feet) = 90 Ayes: Nays: 8.B.3. Elswick, Warren, Jaeckle, Holland and Gecker. None. 0.18 AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT FOR THE HARROWGATE ROAD (OLD HUNDRED ROAD TO SCHOOL STREET) SIDEWALK PROJECT On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board authorized the County Administrator to award a construction contract in the amount of $150,245 to Blakemore Construction Corporation for the Harrowgate Road (Old Hundred Road to School Street) Sidewalk Project. Ayes: Nays: 8.B.4. Elswick, Warren, Jaeckle, Holland and Gecker. None. SET DATE FOR PUBLIC HEARING TO CONSIDER A LEASE AGREEMENT BETWEEN THE COUNTY AND SPRING RUN VINEYARDS LLC TO MANAGE THE VINEYARD AT EPPINGTON On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board set a public hearing date of March 11, 2015, for the Board to consider a lease agreement between the county and Spring Run Vineyards LLC to manage the Vineyard at Eppington. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. DRAFT 02/11/15 8.B.5. REQUEST FOR PERMISSION FOR PROPOSED CONCRETE PADS TO ENCROACH WITHIN A SIXTEEN -FOOT WATER EASEMENT ACROSS THE PROPERTY OF BEECHWOOD, INCORPORATED On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board granted Beechwood, Inc. permission for proposed concrete pads to encroach within a 16' water easement across property at 7500 Hopkins Road, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 8.B.6. AUTHORIZATION FOR VERIZON TO APPLY FOR CONDITIONAL USE OR CONDITIONAL USE PLANNED DEVELOPMENT FOR COMMUNICATIONS ANTENNAS TO BE INSTALLED AT CLOVER HILL, MANCHESTER, MIDLOTHIAN AND MONACAN HIGH SCHOOLS On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board authorized Verizon to apply for conditional use or conditional use planned development for communications antennas to be installed at Clover Hill High School, Manchester High School, Midlothian High School and Monacan High School. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 8.B.7. APPROVAL OF AN AGREEMENT WITH THE THOMAS COMPANY, LLC REGARDING DEDICATION OF SITES IN BRANNER STATION On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board approved an agreement with The Thomas Company, LLC to extend the deadline for dedication of sites in Branner Station. (A copy of the agreement is filed with the papers of this Board.) Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 8.B.8. TRANSFER OF DISTRICT IMPROVEMENT FUNDS FROM THE MATOACA AND CLOVER HILL DISTRICT IMPROVEMENT FUNDS TO THE SCHOOL BOARD TO PURCHASE PLATFORM RISERS FOR THE CHORAL DEPARTMENT AT MANCHESTER HIGH SCHOOL On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board transferred a total of $2,964 ($1,482 each) from the Matoaca and Clover Hill District Improvement Funds to the School Board to purchase platform risers for the choral department at Manchester High School. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 15-112 DRAFT 02/11/15 9 91, 9 S.B. RECOGNIZING MR. ROBERT P. MILLER, ENVIRONMENTAL ENGINEERING DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Mr. Robert P. "Phil" Miller began his service with Chesterfield County in the Department of Environmental Engineering, Drainage Division, as a maintenance worker on November 5, 1984; and WHEREAS, Mr. Miller was a member of the team responsible for keeping county roads and facilities open and operational during Hurricane Isabel in 2003, working long hours until the infrastructure was functional again; and WHEREAS, Mr. Miller played a significant role in the county's efforts to restore infrastructure damaged or destroyed by Tropical Storm Gaston in 2004; and WHEREAS, Mr. Miller was a member of the county's snow removal team, reporting to work under the worst possible conditions to ensure county roads and facilities remained accessible and functional during and after snow events; and WHEREAS, Mr. Miller was a member of the emergency road - clearing crew, ensuring that county roads remained passable during tornado and ice storm events; and WHEREAS, Mr. Miller has exhibited pride and quality in the work he has performed in the Drainage Division of the Environmental Engineering Department; and WHEREAS, Mr. Miller performed all of his duties with due diligence and dedication and has provided excellent customer service to the citizens of Chesterfield County, having received several certificates and recognitions for that service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of February 2014, publicly recognizes the outstanding contributions of Mr. Robert P. "Phil" Miller, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Miller and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. I I Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 15-113 DRAFT 02/11/15 9. REPORTS 9.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS 9.B. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND LEASE PURCHASES On motion of Mr. Holland, seconded by Mr. Warren, the Board accepted the following reports: a Report on Developer Water and Sewer Contracts; and a Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 10. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 10.A. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(3), CODE OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS THE ACQUISITION BY THE COUNTY OF REAL ESTATE FOR A PUBLIC PURPOSE WHERE DISCUSSION IN AN OPEN MEETING WOULD ADVERSELY AFFECT THE BARGAINING POSITION AND NEGOTIATING STRATEGY OF THE COUNTY. On motion of Mr. Holland, seconded by Mr. Warren, the Board went into closed session pursuant to Section 2.2- 3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition by the County of Real Estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the county. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. Reconvening: On motion of Mr. Warren, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Close Session to which this 15-114 DRAFT 02/11/15 9 9 Fr, certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Holland: AYE. Ms. Jaeckle: AYE. Mr. Gecker: AYE. Mr. Warren: AYE. Mr. Elswick: AYE. 11. DINNER On motion of Mr. Holland, seconded by Mr. Warren, the Board recessed to Room 502 for dinner. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. Reconvening: 12. INVOCATION/MOMENT OF SILENCE Ms. Dorothy Jaeckle, Bermuda District Supervisor, gave the invocation. 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Webelos Cub Pack 2880, Sponsored by Beulah United Methodist Church, led the Pledge of Allegiance to the Flag of the United States of America. Mr. Holland welcomed Webelos Cub Pack 2880. 14. RESOLUTIONS 14.C. RECOGNIZING FEBRUARY 2015 AS "CHILDREN'S DENTAL HEALTH MONTH" IN CHESTERFIELD COUNTY Ms. Pollard introduced Dr. Samuel W. Galstan and representatives from the Chesterfield Technical Center Dental Assisting Program, Pediatric Dentistry and Orthodontics of Virginia, Children's Dentistry of Virginia, and Southside Oral and Facial Surgery, who were present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, the eleventh annual "Give Kids a Smile! Access to Dental Care Day" was conducted in a number of Chesterfield County dental offices and schools on February 11, 2015; and 15-115 DRAFT 02/11/15 WHEREAS, numerous children's dental health outreach activities and education will take place in Chesterfield County Schools throughout February 2015; and WHEREAS, through the joint efforts of the Southside Dental Society, the Virginia Dental Association, the Virginia Department of Health, Division of Dentistry, the Chesterfield County Technical Center Dental Assisting Program, local dentists and dental healthcare providers who volunteer their time, and the school district of Chesterfield County, this program was established to foster the improvement of children's dental health; and WHEREAS, since inception of the "Give Kids a Smile! Access to Dental Care" program in 2003, the Southside Dental Society, along with many dental partners, have delivered more than $1,056,044 in free dental care to more than 7,828 patients utilizing more than 8000 volunteers, a tremendous example of community partners and stakeholders working together to decrease barriers to accessing dental care for at -risk children in the community; and WHEREAS, these dental volunteers have provided educational materials and programs and stress the importance of regular dental examinations, daily brushing and flossing, proper nutrition, sealants and the use of mouth guards during athletic activities; and WHEREAS, several local dental offices volunteered their services on "Give Kids a Smile! Access to Dental Care Day," to provide treatment and education to local underprivileged children. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of February 2015, publicly recognizes February 11, 2015, as "Give Kids a Smile! Access to Dental Care Day" and February 2015 as "National Children's Dental Health Month" in Chesterfield County, expresses gratitude, on behalf of all Chesterfield County residents, and commends those organizations responsible for their proactive approach to dental health and also commends the Southside Dental Society, the Virginia Dental Association Foundation, Dr. Samuel W. Galstan, Dr. C. Sharone Ward, Dr. Frank Farrington, Dr. Richard Bates, the Chesterfield Technical Center Dental Assisting Program, Children's Dentistry of Virginia, Southside Oral and Facial Surgery, and Deborah L. Fenoy, RDH for helping to protect our children's dental health. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. Ms. Jaeckle presented the executed resolutions to Dr. Galstan and representatives from the various dental health organizations and expressed her appreciation for their dedication and commitment to protecting children's dental health. Representatives from various organizations expressed their appreciation to the Board for the special recognition and their continued support. 15-116 DRAFT 02/11/15 9 9 9 N 14.A. RECOGNIZING MR. ROBERT FORMAN FOR HIS SERVICE TO THE PARKS AND RECREATION ADVISORY COMMISSION Mr. Golden introduced Mr. Robert Forman, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission (PRAC) was established in 1993 by the Board of Supervisors for the purpose of assessing the recreation needs of the county, advising the Board of Supervisors and county staff, and making specific recommendations on the most equitable use of facilities; and WHEREAS, Mr. Robert Forman was appointed in 2010 as a member of the commission representing the Bermuda District Magisterial District, and since that time has served the citizens of Chesterfield County with distinction; and WHEREAS, Mr. Forman has contributed greatly as an advocate for historical parks and civil war sites and being very active in historical research and provided guidance for the Howlett Line Park Master Plan; and WHEREAS, Mr. Forman provided guidance for the Historic Point of Rocks Park Master Plan and was the principal author of the Bermuda Hundred Campaign Tour Guide published by the Historical Society; and WHEREAS, Mr. Forman was an advocate for the department in the 2012 Moving Forward - Comprehensive Plan for Chesterfield and the Linear Parks and Trails section of the Public Facilities Plan; and WHEREAS, Mr. Forman has served on the Capital Projects Committee and provided valuable insight and guidance to the department for capital improvements program project planning and improvements to the Parks and Recreation Advisory Commission review process. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of February 2015, publicly recognizes Mr. Robert Forman, expresses appreciation for his dedicated and outstanding service to the Parks and Recreation Advisory Commission and to the citizens of Chesterfield County, and urges all residents to keep Mr. Forman's many accomplishments fondly in their mind as they visit the parks in Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Forman and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. Ms. Jaeckle presented the executed resolution to Mr. Forman and expressed her appreciation for his dedicated and outstanding service to the Parks and Recreation Advisory Commission. Mr. Forman sincerely thanked the Board for the special recognition. 15-117 DRAFT 02/11/15 14.B. RECOGNIZING MR. CHRISTOPHER LEON BERGER UPON ATTAINING THE RANK OF EAGLE SCOUT Ms. Pollard introduced Mr. Christopher Leon Berger, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Gecker, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Christopher Leon Berger, Troop 2894, sponsored by Saint David's Episcopal Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Christopher has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of February 2015, publicly recognizes Mr. Christopher Leon Berger, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. Ms. Jaeckle presented the executed resolution and patch to Mr. Berger, accompanied by his grandmother, congratulated him on his outstanding achievements, and wished him well in future endeavors. Mr. Berger, accompanied by his grandmother, provided details of his Eagle Scout project and expressed appreciation to his family and friends for their support. 15-118 DRAFT 02/11/15 19 9 9 15. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Judy Stoneman urged the Board to video record all public meetings in the future. Mr. Rodney Martin expressed concerns relative to Chesterfield County Public Schools' budget and Capital Improvement Program. Ms. Brenda Stewart expressed concerns relative to Chesterfield County Public Schools' budget and Capital Improvement Program. 16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 18 14SNO559 (AMENDED) In Bermuda Magisterial District, Carrie E. Coyner, Trustee requests conditional use to permit mining operations on 50 acres plus conditional use planned development for an exception to bonding requirements and amendment of zoning district map on a 348.7 acre tract zoned General Industrial (I-2) located in the northeast corner of Ashton Park Drive and Ruffin Mill Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Industrial use. Tax ID 813 -639 -Part of 2566 and 815-639-1193. Mr. Turner stated Ms. Jaeckle is requesting a six-month deferral to the August 26, 2015 regularly scheduled meeting. Ms. Kristen Keatley, representing the applicant, accepted the deferral request. Mr. Elswick called for public comment. Ms. Diana Parker expressed concerns relative to impacts on environmental resources from dewatering and discharge and lack of trails along the Appomattox River. She urged the Board to deny the request for deferral. Mr. Phil Lohr expressed concerns with the deferral request. He stated the case does not have sufficient protection in proffers and will greatly impact the quality of life on residential citizens. Mr. Freddy Boisseau explained the applicant's plan to mine the area that would eventually serve as a marina for a mixed use development. He expressed his support of the mining operation. Ms. Virginia Sommers also expressed her support of the mining operation to extract/remove minerals from the property. She expressed concerns with speakers in opposition, and stated they do not represent the neighbors in the area. Mr. Elswick called for public comment. There being no one else to speak to the deferral, the public hearing was closed. 15-119 DRAFT 02/11/15 Ms. Jaeckle stated the six-month deferral is necessary to address opportunities relative to the use of the development from a result of public input. Ms. Jaeckle then made a motion, seconded by Mr. Gecker, for the Board the defer Case 14SN0559 until August 26, 2015. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 15SN0604 In Matoaca Magisterial District, John Victor Mazza, Jr. requests conditional use to permit a contractor's shop (swimming pool sales and storage business) plus conditional use planned development to permit exceptions to ordinance requirements relative to paved parking and amendment of zoning district map in an Agricultural (A) District on 12 acres fronting 448 feet on the east line of Little Road, 300 feet north of Pickhurst Court. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 775 -614 -Part of 8471. Mr. Turner presented a summary of Case 15SN0604 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. John Victor Mazza, Jr. accepted the recommendation. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board approved Case 15SN0604 and accepted the following proffered conditions: 1. Non -Transferable Ownership. This Conditional Use shall be granted to and for Virginia Mazza, John V. Mazza, Jr., Victoria Mazza Parks and their immediate family members, exclusively, and shall not be transferable nor run with the land. Immediate family members are defined as any person who is a natural or legally defined offspring, spouse or grandchild of Virginia Mazza, John V. Mazza, Jr. or Victoria Mazza Parks. (P) 2. Use. This Conditional Use approval shall be for the operation of a contractor's shop, which shall be limited to a swimming pool contractor sales and storage business. (P) 3. Employees. Not more than twenty (20) employees, other than the applicants, shall be engaged in this operation. (P) 4. Hours of Operation. Hours and days of operation shall be limited to Monday through Saturday from 8 a.m. to 5 p.m. There shall be no Sunday operation of this use. (P) 5. Parking. Off-street parking shall be provided for at least twenty-five (25) employees and customers, plus vehicles belonging to the applicants. All driveway and 15-120 DRAFT 02/11/15 19 1E parking areas shall be paved or graveled. Where graveled, these areas shall contain a minimum of two (2) inches of crush and run gravel. (P) 6. Expansion of Use. No new building or parking area construction shall be permitted to accommodate this use. The use shall be confined to the gravel parking area, contractors shop and accessory building designated on Exhibit A, dated December 5, 2014. (P) 7. Outside Storage. All work and operations associated with this business, including storage of materials and equipment, shall be accomplished on the inside of the existing buildings. (P) 8. Buffer. A natural vegetative buffer zone, at least seventy-five ( 7 5 ) feet wide, shall be maintained on the property, as shown on Exhibit B, dated December 5, 2014. This buffer shall comply with the requirements of the Ordinance for seventy-five (75) foot buffers. (P) 9. Signage. Only one (1) sign, not more than thirty-two (32) square feet, shall be permitted. (P) 10. Right-of-way Dedication. Within sixty (60) days from the date of a written request by the Transportation Department, thirty-five (35) feet of right of way along the east side of Little Road, measured from the centerline of that part of Little Road immediately adjacent to the parcel identified as GPIN 7756148471, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (T) Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 15SN0605 In Midlothian Magisterial District, Robert Steele, President Board of Trustees requests conditional use to permit a communications tower (data node antenna) and amendment of zoning district map in a Residential (R-15) District on 3.7 acres located between the south line of Quaker Lane and the north line of Rockaway Road, 170 feet west of McRae Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Public/Semi-Public use. Tax ID 755-715-2373. Mr. Turner presented a summary of Case 15SN0605 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Ms. Lori Schweller, representing the applicant, accepted the recommendation. Mr. Elswick called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Gecker noted he has a membership with the Bon Air Civic Association; however, the County Attorney has advised him that he does not have a conflict of interest relative to the case. 15-121 DRAFT 02/11/15 Mr. Gecker then made a motion, seconded by Mr. Warren, for the Board to approve Case 15SNO605 and accept the following proffered conditions: 1. There shall be no signs permitted to identify this use other than those required by applicable law and regulation. (P) 2. The color, design and lighting system for the communications tower (data node antenna) shall be as follows: a. The communications tower shall be a small cell/data node structure mounted onto the top of utility (light) pole, generally as located on Attachment 2 and designed on Attachment 3. b. The components of the small cell equipment shall have a durable finish color that matches the utility pole upon which it is located, as approved by the Planning Department. The finish color shall be maintained to address fading, flaking, or other finish issues, as determined by the Planning Department, to include matching any repainting of the utility structure upon which it is mounted. C. The communications tower (data node antenna) shall not be lighted. (P) 3. Other than the data node antenna, any mechanical equipment shall comply with the Zoning Ordinance relative to screening of mechanical equipment in O, C and I Districts. (P) (STAFF NOTE: The Zoning Ordinance requires the screening of mechanical equipment located on the building or ground from adjacent properties and public rights of way.) 4. Prior to use of this communications tower (data node antenna), the owner of the communications tower (data node antenna) shall obtain approval of the structural integrity by a registered professional engineer licensed in Virginia and a copy of the report filed with the Planning Department. (P) 5. The communications tower (data node antenna), located on top of a utility (light) pole, shall not exceed a height of 35 feet. (P) 6. At such time that the communications tower (data node antenna) ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, the owner/developer shall dismantle and remove the tower and all associated equipment from the property. (P) Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 15-122 DRAFT 02/11/15 9 9 M 15SN0608 In Midlothian Magisterial District, Verizon Wireless requests conditional use to permit a communications tower and amendment of zoning district map in an Agricultural (A) District on .9 acre fronting 20 feet on the east line of Old Bon Air Road, 800 feet north of Cutter Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre) Tax ID 752 -713 -Part of 1011. Mr. Turner presented a summary of Case 15SN0608 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Jeff Geiger, representing the applicant, accepted the recommendation. Mr. Elswick called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board approved Case 15SN0608 and accepted the following proffered conditions: The applicant in this rezoning case, as permitted under Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for itself and its successors or assigns, proffer that the property under consideration (the "Property") will be developed according to the following proffers if, and only if, the rezoning request submitted herewith is granted with only those conditions agreed to by the applicant. In the event this request is denied or approved with conditions not agreed to by the applicant, the proffer shall immediately be null and void and of no further force or effect. 1. There shall be no signs permitted to identify this use. (P) 2. The base of the tower shall be enclosed by a minimum six (6) foot high fence designed to preclude trespassing. The fence shall be placed so as to provide sufficient room between the fence and the property line to accommodate evergreen plantings having an initial height and spacing to provide screening of the base of the tower and accessory ground -mounted equipment or structures from adjacent properties. A detailed plan depicting this requirement shall be submitted to the Planning Department for approval in conjunction with final site plan review. (P) 3. The color, design and lighting system for the tower shall be as follows: a. The tower shall be gray or another neutral color, acceptable to the Planning Department. b. The tower shall not be lighted. C. The tower shall be a monopole structure. d. Any satellite dish and microwave dish antennas attached to the telecommunications tower shall not exceed six (6) feet in diameter and shall be of a neutral color with no logos. (P) 15-123 DRAFT 02/11/15 4. Any building or mechanical equipment shall comply with the Zoning Ordinance relative to architectural treatment of building exteriors and screening of mechanical equipment in 0, C and I Districts. (P) (STAFF NOTE: The Zoning Ordinance requires the screening of mechanical equipment located on the building or ground from adjacent properties and public rights of way. Screening would not be required for the tower.) 5. Prior to use of this telecommunications tower, the owner of the tower shall obtain approval of the structural integrity by a registered professional engineer licensed in Virginia and a copy of the report filed with the Planning Department. (P) 6. The tower shall not exceed a height of 154 feet. (P) 7. At such time that the tower ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, the owner/developer shall dismantle and remove the tower and all associated equipment from the property. (P) Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 1Rgwngni In Matoaca Magisterial District, Maria Louisa and Danny Neale Herlong request conditional use to permit a business (tree service) incidental to a dwelling and amendment of zoning district map in an Agricultural (A) District on 1.2 acres known as 10630 Qualla Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential Agricultural use (maximum of 0.5 dwellings per acre). Tax ID 740-657-2840. Mr. Turner presented a summary of Case 15SN0601 and stated staff recommended denial because the request does not comply with the Comprehensive Plan; and there is commercial encroachment at the entrance to a residential neighborhood. He further stated the Planning Commission recommended approval and acceptance of the proffered conditions. He noted support of the case from area property owners. Mr. and Mrs. Danny Herlong accepted the recommendation. Mr. Elswick called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board approved Case 15SN0601 and accepted the following proffered conditions: 1. Non -Transferable Ownership: This Conditional Use approval shall be granted exclusively to Maria Louisa Herlong and 15-124 DRAFT 02/11/15 9 9 Danny Neale Herlong, and shall not be transferable with the land. (P) 2. Use: This Conditional Use approval shall be for the operation of a business (tree service), incidental to a dwelling. (P) 3. Time Limitation: This Conditional Use approval shall be granted for a period not to exceed ten (10) years from the date of approval. (P) 4. Equipment Storage: As a part of this business the following equipment and material may be stored on the property. No other equipment for this use may be allowed: • Two (2) Service trucks • One (1) Trailer • One (1) Stump grinder One (1) Log splitter. • Firewood (P) 5. Location of Use: The use shall be confined to the rear of the house. Any relocation of equipment/firewood necessary to comply with Proffered Condition 4 shall be accomplished within ninety (90) days of approval of this request. (P) 6. Buffer: A minimum twenty (20) foot buffer shall be maintained along the northern, southern property lines, to the rear of the residence, and along the western property line. These buffers shall comply with the requirements of the Ordinance for buffers that are less than fifty (50) feet. (P) 7. Employees and Clients: No more than four (4) employees shall be permitted to work on the premises other than family member employees that live on the premises. No clients shall be permitted on the property. (P) 8. Signage: There shall be no signs identifying this use. (P) 9. Hours of Operation: Movement of equipment shall be limited to Monday through Saturday from 7:00 a.m. to 5:00 p.m. (P) Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 15SN0593 (AMENDED) In Bermuda Magisterial District, Virginia Health Care Waste Management Cooperative, Inc. requests conditional use to permit a medical waste transfer facility and amendment of zoning district map in a Heavy Industrial (I-3) District on 1.9 acres known as 1820 Osborne Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Industrial use. Tax ID 802-659-1030. 15-125 DRAFT 02/11/15 Ms. Darla Orr presented a summary of Case 15SN0593 and stated the designation suggests the property is appropriate for moderate to intense manufacturing uses generally dependent upon processing of raw materials and uses normally have outside storage areas. She further stated the anticipated traffic impact of the proposal has been evaluated and it is anticipated to be minimal. She stated to address concerns expressed by area residents, the applicant has proffered that the site will be accessed via Old Stage Road, without westbound truck trips on Osborne Road west of the railroad. She further stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. She noted since the revision to the proffered condition was submitted after public advertisement of the case, the Board must unanimously agree to suspend its rules in order to consider the revised proffered condition. Mr. Herbert Hank, representing the applicant, stated the applicant has been operating since 1995 with a violation -free record. He further stated there would be daily collection of contained medical waste with daily transfer to an off-site treatment facility. He stated all activities will be within the enclosed building with a sealed floor. He noted each morning the applicant would dispatch trucks from the property to pick up regulated medical waste from the health care facilities it serves. He further stated no more than five trucks will be working pick-up routes from the facility. He noted security cameras will be located and maintained on site to monitor the exterior and interior of the building. He stated all transfers of medical waste will be conducted in accordance with all applicable laws. Mr. Elswick called for public comment. Ms. Carolyn Martin, neighboring property owner, urged the Board to deny the request. She expressed concerns relative to the security of the site and building, truck traffic and potential ground water contamination from waste and impacts on area properties and the environment. Ms. Paula Johnson expressed concerns relative to potential health hazards from waste and impacts to the environment and surrounding properties from operation or as a result of a potential accident or spill. Ms. Kristen Johnson urged the Board to deny the request. She expressed concerns relative to potential health hazards from waste and impacts on area properties and the environment. She stated she opposes additional industrial uses in the Dutch Gap area. There being no one else to speak to the issue, the public hearing was closed. Mr. Hank stated the conditions appropriately address security; the applicant has offered conditions to mitigate impacts; and all transfer of waste will occur in a controlled space. In response to Mr. Holland's questions, Mr. Hank stated a local security company will be monitoring on-site activities. He further stated all waste will be transported on a daily basis for operation to remain in compliance. He noted there are no intentions to store waste overnight. 15-126 DRAFT 02/11/15 9 N In response to Mr. Holland's question, Chief Senter stated the request will have a minimal impact on Fire and EMS services. He noted the applicant must submit a notification and clean up plan every two years for review and approval by Emergency Services. In response to Mr. Elswick's question, Chief Senter stated he is unaware of which stations currently have red medical waste disposal containers on their sites. He stated all ambulances and medical vehicles are equipped with disposal containers. Mr. Mincks noted since the revision to the proffered condition was submitted after public advertisement of the case, the Board must unanimously agree to suspend its rules in order to consider the revised proffered condition. Ms. Jaeckle noted the rewording of the revised proffered condition. Ms. Jaeckle then made a motion, seconded by Mr. Gecker, for the Board to suspend its rules to allow for consideration of the revised proffered condition. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. Ms. Jaeckle expressed her appreciation to the citizens who spoke to the case and stated the proffered conditions are in place to address their concerns. She stated the applicant will ensure their drivers do not travel west on Osborne Road. She noted the reputable history of the company and stated the use meets a public need. She further stated the seventy-two hour clause allows flexibility for circumstances such as inclement weather. Ms. Jaeckle then made a motion, seconded by Mr. Warren, for the Board to approve Case 15SN0593 and accept the following proffered conditions: 1. Prior to the issuance of a certificate of occupancy for any medical waste transfer use and/or facility, the applicant shall provide copies of all plans and permits approved by the Department of Environmental Quality for such use and/or facility to the Planning Department. (P) 2. All transfers of medical waste shall be conducted in accordance with all applicable laws. All transfers of waste shall occur within an enclosed building. The floor of the building shall be coated with a sealant or otherwise treated and maintained to ensure the floor is impermeable to liquids. All transfers of medical waste shall be conducted in a manner that would ensure such waste is not degraded by exposure to the elements. (P) 3. Trucks and trailers emptied of all waste shall be permitted to be parked overnight onsite. In addition, a maximum of two (2) storage trailers containing waste shall be permitted onsite at any given time provided that no medical waste shall be stored in such trailers for more than seventy-two (72) hours unless it is refrigerated, maintained at an ambient temperature between thirty-five (35) and forty-five (45) degrees Fahrenheit. (P) 15-127 DRAFT 02/11/15 4. All trucks and trailers containing medical waste shall be marked in accordance with state and federal laws, to identify the contents under transport or in storage as medical waste. All containers of medical waste also shall be labeled to identify the contents as medical waste. (ES) 5. The facility shall be enclosed by a minimum six (6) foot high fence designed to preclude trespassing. The fence shall be posted in a manner to provide notice that medical waste is stored on the site. The exact design and location of this fence and posting shall be approved by the Planning Department and Emergency Services prior to the issuance of a certificate of occupancy for the use. (P and ES) 6. Security cameras shall be located and maintained on site to monitor the exterior and interior of any building. (P) 7. A security plan shall be submitted every two (2) years for review and approval by the Police Department and, if necessary, modified to insure that medical wastes are secured. (PD) 8. A notification and cleanup plan shall be submitted every two (2) years for review and approval by Emergency Services and, if necessary, modified to insure that medical waste spills are quickly and safely cleaned and transported to an approved disposal facility. (ES) 9. Trucks entering or leaving the site shall access Osborne Road from Old Stage Road, and shall not travel on Osborne Road west of the railroad right of way. Prior to commencing operation of the waste transfer facility, the Facility Operator shall install signage to prohibit truck traffic exiting the site from traveling on westbound Osborne Road. The exact location, quantity and design of the signage shall be approved by the Transportation Department, and Virginia Department of Transportation, if applicable. The Facility Operator shall maintain the signage until all medical waste transfer operations on the property have ceased. (T) 10. The transfer and/or storage of nuclear waste shall not be permitted. (P) Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 17. PUBLIC HEARINGS 17.A. TO CONSIDER AN AMENDMENT TO THE COUNTY CODE PROVIDING FOR CIVIL ENFORCEMENT THROUGH A VIDEO -MONITORING SYSTEM OF THE PROHIBITION AGAINST PASSING A STOPPED SCHOOL BUS AND INCLUDING A PENALTY FOR VIOLATION Mr. Mincks stated this date and time has been advertised to consider an amendment to the County Code providing for civil enforcement through a video -monitoring system of the prohibition against passing a stopped school bus and including a penalty for violation. 15-128 DRAFT 02/11/15 Pi 9 Mr. Andy Hawkins, Assistant Superintendent Business for Business and Finance, presented an overview to the Board relative to cameras on school buses that record violations of the state code prohibiting the passing of a stopped school bus. He stated the goal is to safeguard students when loading, riding and unloading with an automated stop arm enforcement solution and create a deterrent for motorists' illegally passing buses thereby increasing student safety. He then highlighted some accident statistics, indicating 16 children under the age of 19 are killed each year nationwide as pedestrians getting on and off buses. He stated because of Virginia legislation, schools have been granted the opportunity to use photo -enforcement to capture and enforce stop -arm violations. He further stated local school divisions that issued tickets for stop -arm violations based on photographic evidence will be entitled to receive 100 percent of a mandatory $250 fine. He reviewed some Virginia localities implementing or piloting the camera program and the results of Chesterfield County's pilot results. He then showed a series of videos demonstrating cars passing stopped school buses, as well as a video showing two young children being struck by a car while attempting to get on a school bus. In closing, he noted there is no system cost of any kind to Chesterfield County Public Schools and there is currently no contract with an outside vendor. In response to Mr. Warren's questions, Mr. Hawkins stated the video camera turns on just prior to when the school bus stop - arm sign is activated by the driver. He further stated the flashing yellow lights on the front and back of the bus are manually initiated by the driver about 5 seconds before the bus comes to a complete stop. He stated the stop -arm automatically activates when the driver opens the bus door. He further stated he believes the school bus light functionality is comparable to that of a regular stop light. He stressed the importance of the review process by a Chesterfield County police officer prior to the issuance of a citation in order to determine clear violations. Mr. Holland stated the safety of children and citizens is paramount. He expressed concerns relative to the number of violations being far higher than other localities and requested additional data relative to findings from the School Liaison Committee and Police Department and contractual terms associated with the process. In response to Mr. Gecker's question regarding home -side loading, Mr. Hawkins stated bus routes are designed to drop- off/load children on the right side of the bus in most instances. In regards to the video which showed two children being struck by a car on the right side of the bus, he stated the bus had stopped outside of the turning lane. He noted the bus has been instructed to drop-off/load at the curbside to avoid reoccurring accidents. In response to Mr. Gecker's question regarding prosecutions, Mr. Mincks stated there will have to be testimony as to the video -monitoring system itself, and once the vitality of the camera is established, the violation will need to be determined. He further stated a police officer could testify in court if necessary. In response to Mr. Gecker's question regarding home -side loading, Mr. Hawkins stated school children are dropped off/loaded at designated locations. He further stated bus 15-129 DRAFT 02/11/15 routes are intended to drop-off/load children on the right side of the bus in most instances. He stated a routing/GPS system will be implemented in September to ensure bus stops are conducted efficiently and repositioned for safety purposes. Mr. Gecker requested additional data and the source of data regarding the number of violations nationally. In response to Ms. Jaeckle's questions, Mr. Hawkins stated every attempt is made currently to drop-off/load students on the right side of the road. He noted many routes have been altered to avoid having children cross in front of the school bus. He noted the video incident that portrayed the two children being struck by the car was captured by a camera installed on the inside of the school bus. He stated the vendor will provide law enforcement with evidence to determine whether violations have occurred, which are then approved or denied by the Police Department. In response to Mr. Elswick's question, Mr. Hawkins stated the 216 total violations as a result of the pilot program, were determined by the vendor as violations based on authorized criteria. He noted the results captured by the video - monitoring system of the pilot program were not reviewed by a Chesterfield County police officer. He stated the vendor will provide a representative in court to validate the video evidence if a person wished to contest the citation, as well as a police officer and/or school bus driver if necessary. He noted any cost associated with the program will be extracted from funds received from citation fees. In response to Mr. Holland's question, Mr. Hawkins stated the video incident that portrayed the two children being struck by the car occurred in Chesterfield County. Mr. Holland urged the Board to defer the issue in order to address questions and concerns related to the matter. Mr. Elswick called for public comment. Mr. Freddy Boisseau expressed concerns relative to the video - monitoring system; location of bus stops; and funding to implement the program. Ms. Amy Ford, accompanied by her husband, parents of the two children captured in the video, tearfully described the events that occurred on May 16, 2014. She stated the camera caught the hit and run incident. They urged the Board to adopt the ordinance. Ms. Brenda Stewart stated she believes the school division needs to do more research relative to the matter. She questioned the documentation of the vendor and the costs associated with the program. She stressed the importance of rerouting bus stops for safety purposes. Ms. Kimberly Bolsten, representing the company overseeing the pilot program, stated the automation software records all "events" based upon the activation of yellow lights, which are reviewed by law enforcement to determine a violation. She further stated the Police Department was not involved with the pilot program because the company was specifically collecting data to determine if there was an issue in Chesterfield County. 15-130 DRAFT 02/11/15 9 9 9 M 7 Mr. Rodney Martin urged the Board to defer the issue in order to address any questions and/or concerns. He questioned the documentation of the vendor, program implementation and the costs associated with the program. There being no one else to speak to the issue, the public hearing was closed. In response to Mr. Gecker's questions, Mr. Hawkins stated there is a misconception that the school division already has a contract with a vendor. He further stated a negotiation process would need to occur to establish fees/costs associated with the program implementation. He noted he has spoken with several vendors. He stated there is not an item in the proposed school budget for revenue to implement a civil enforcement program. Mr. Holland stated there is a great deal of apprehension associated with the matter. He questioned why the Police Department was not involved in the pilot process in order to ensure the legitimacy of driver violations. He expressed concerns relative to the context of the data. Mr. Gecker suggested the Board defer the issue to address all questions and concerns raised during discussion. He stressed the importance of increasing driver education and encouraging home -side loading for safety purposes. Mr. David Wyman, Dale District School Board member, stated the reasoning behind having cameras on school buses is to increase and ensure the safety of students. He noted some violations captured in the videos shown, would probably not hold up without scrutiny. He stressed the importance of providing a system at little to no cost to the county in order to increase the safe transportation of school children. Mr. Gecker stated there is a great deal of information to digest and sort through to understand the linkages associated with the process. He questioned if the diminution of incidents will result in fewer violations. He stated it is the Board's obligation to sort through the data and make a reasonable decision. In response to Mr. Warren's question, Mr. Wyman stated issues raised this evening are ongoing safety issues the school division has to address on a case-by-case basis. He noted there are flashing yellow lights on the rear of the school bus that people can observe. In response to Mr. Holland's question, Mr. Wyman stated he is unsure why the Police Department did not review all the 216 total violations captured by the video -monitoring system. Ms. Jaeckle inquired whether or not there has been discussion relative to maneuvering school buses to prevent cars passing on either side of the bus. In response to Mr. Elswick's question, Mr. Wyman stated the School Board was aware the pilot program was being conducted. He noted the school division is researching multiple systems. Colonel Dupuis stressed the importance of community input relative to the matter. He recommended deferring consideration of the issue in order to address any questions and/or concerns that were raised this evening. He noted the Police Department did not review the 216 total violations 15-131 DRAFT 02/11/15 captured by the video -monitoring system and questioned the validity of some of the infractions shown in the presentation. On motion of Mr. Gecker, seconded by Mr. Warren, the Board deferred consideration of amending the County Code to establish a civil enforcement program for violations of law regarding passing of a stopped school bus until May 27, 2015. Mr. Gecker recommended coordinating further discussion of the issue through the School Liaison Committee during the 90 -day deferral. In response to Ms. Jaeckle's question, Mr. Gecker stated there are a number of studies that have being conducted relative to the matter. Mr. Holland stressed the importance of addressing the issue of home -side loading for safety purposes and contractual terms associated with program implementation. In response to Mr. Elswick's questions, Mr. Wyman assured that both county staff and school staff would work together to compile information in order to address questions and concerns raised tonight. He stated videos would be made available for police personnel to review. Mr. Elswick called for a vote on the motion made by Mr. Gecker, seconded by Mr. Warren, for the Board to defer consideration of amending the County Code to establish a civil enforcement program for violations of law regarding passing of a stopped school bus until May 27, 2015. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 17.B. TO CONSIDER VACATING A VARIABLE WIDTH RIGHT OF WAY KNOWN AS WEST STONEPATH GARDEN DRIVE, A TWENTY -FOOT SEWER EASEMENT, A FORTY-ONE FOOT SEWER AND WATER EASEMENT, A VARIABLE WIDTH SEWER AND WATER EASEMENT, AND A VARIABLE WIDTH DRAINAGE EASEMENT (PUBLIC) Mr. Harmon stated this date and time has been advertised to consider vacating a variable width right of way known as West Stonepath Garden Drive, a twenty -foot sewer easement, a forty-one foot sewer and water easement, a variable width sewer and water easement, and a variable width drainage easement (public). Mr. Elswick called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Warren, seconded by Mr. Gecker, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width right of way known as West Stonepath Garden Drive, a 20' sewer easement, a 41' sewer and water easement, a variable width sewer and water easement, and a variable width drainage easement (Public). Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 15-132 DRAFT 02/11/15 9 9 18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining requests for manufactured home permits or rezoning at this time. 19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 20. ADJOURNMENT On motion of Mr. Gecker, seconded by Ms. Jaeckle, the Board adjourned at 9:07 p.m. until Monday, March 9, 2015, at 5:00 p.m. for dinner in Room 502 followed by a budget work session at 6:00 p.m. in the Public Meeting Room. Ayes: Elswick, Warren, Jaeckle, Holland and Gecker. Nays: None. 1APX,1A,, 41imes J.L# Stegmaier County Administrator Steph n A. Elswick Chairman 15-133 DRAFT 02/11/15 9 9 9