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2015-04-15 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA R Meeting Date: April 15, 2015 Item Number: 2.A. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Attachments: 0 Yes Title: Assistant County Administrator F-1 No # I. II. County Administrator's Top 40's List Critical Projects/Activities 1. ARWA Water Capacity Project 2. Eastern Midlothian Re -development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 3. Irrigation Policies/Demand Management for Water Use 4. River City Sportsplex 5. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. Airport Master Plan 2. Animal Shelter Needs Assessment 3. Bikeway and Trails Plan 4. Capital Improvement Program - Referendum Projects Implementation 5. Capital Regional Collaborative Focus Group(s) 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Chesterfield Arts Center 9. Citizen Budget Advisory Committee 10. Citizen Satisfaction Survey 2014 11. Countywide Comprehensive Plan Implementation 12. Enterprise Risk Management 13. Ettrick/VSU Area Plan 14. Five Story/Three Story Building Renovations 15. High Speed Rail/Ettrick Train Station 16. Jefferson Davis Streetscape Project- Phase II 17. Joint Meetings of Board of Supervisors/School Board 18. Magnolia Green CDA - construction phase (bond sale completed) 19. Revitalization Work/Schools 2013 Referendum Projects 20. RRPDC - Large Jurisdiction Committee 21. Secondary Road Maintenance Funding 22. Smith/Wagner Building 23. Sports Tourism Plan Implementation 24. Storm Water Management III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Animal Welfare Team - 7/2012 3. Board's Appointments Process - 8/2008 1 Updated 4-8-2015 County Administrator's Top 40's List 4. Bow Hunting Restrictions - 2/24/2010 5. Business Climate Survey - 7/2008 6. Business Climate Survey - 4/2010 7. Business Fee Holiday (Extension) - 9/2010 8. CBLAB Discussions -12/2009 9. Census 2010/Redistricting - 6/2011 10. Checkbook On -Line -11/2014 11. Chesterfield Avenue Enhancements Phase 1 - 5/2011 12. Citizen GIS - 5/2010 13. Citizen Satisfaction Survey - 2008/2010/2012 14. Community Risk Analysis/Emergency Service Coverage -1/2014 15. Comprehensive Plan Adoption -10/2012 16. Coliseum Project- 2/2014 17. COPS Grants 18. Crystal Lakes Townhomes - 6/2014 19. DCR Erosion & Sediment Control Program - 3/11/11 20. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) -12/2011 21. Efficiency Studies - Fire Department and Fleet Management - 6/2008 22. Efficiency Study - Quality/Chesterfield University Consolidation - 7/2009 23. Electronic Message Centers - 9/2011 24. Electronic Signs -1/2010 25. Board's Emergency Notification Process 26. Employee Health Benefits - Contract Rebid - 8/2011 27. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 28. Financial/Budget Issues - Adoption of 2014 Budget - 4/2014 - Adoption of County CIP - 4/2014 - Adoption of School CIP - 4/2014 - Bond Issue/Refinancing - AAA Ratings Retained 29. 457 Deferred Comp Plan (Approved) 30. GRTC Service - Funded for FY14 31. Hydrilla Issue 32. Hosting of Hopewell Website 33. Impact Fees for Roads - 9/2008 34. In Focus Implementation - Phase I - 8/2008 35. In -Focus Implementation - Phase II (Payroll/HR) -12/2009 36. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 37. Jefferson Davis Streetscape Project - Phase I - 5/2010 38. Leadership Exchange Visits with City of Richmond 39. 2015 Legislative Program 000003' 40. Low Impact Development Standards 2 Updated 4-8-2015 County Administrator's Top 40's List 41. Mass Grading Ordinance (canceled) 42. Meadowdale Library -11/2008 43. Meadowville Interchange - Ribbon Cutting 12/15/2011 44. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 45. Minor League Baseball (new team) - 2/2010 46. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 47. Planning Fee Structure (General Increases) - 6/2009 48. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 49. Planning Fees (Holiday for Commercial Projects) - 8/2009 50. Police Chase Policy (Regional) - 5/2010 51. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011 52. Potential Legislation - Impact Fees/Cash Proffers -1/2009 53. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 54. Property Maintenance - Rental Inspection Program 55. Public Safety Pay Plans Implemented (Phase I) - 9/2008 56. Recycling Committee Recommendations 57. Redistricting 2011 Calendar/Process Report 58. Regional Workforce Investment Initiative 59. Results of Operations -11/19/2010 and 11/2011 60. RMA - Legislation - 2014 - 3/2014 61. Sign Ordinance 62. Southwest Corridor Water Line - Phase I - 7/2008 63. Sports Tourism Plan -1/2010 64. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 65. Streetlight Policy -12/1/10 66. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 67. Ukrops Kicker Complex - soccer fields - Opened 8/2009 68. Upper Swift Creek Plan (Adopted) - 6/2008 69. Upper Swift Creek Water Quality Ordinances 70. VDOT Subdivision Street Acceptance Requirements - 7/2009 71. VRS Benefits for New Employees - 7/2010 72. Walk Through Building Permit Process -10/2009 73. Water Issues/Restrictions 74. Website Redesign - 6/2009 75. Wind Energy Systems - 3/10/2010 76. Wireless Internet Access in County Facilities - 9/2008 77. Watkins Centre 78. Woolridge Road Reservoir Crossing Project - 5/2010 79. Ukrops Kicker Comples/GRAD Swimming Pool - Stratton Property - Pool opening March, 2012 4 Updated 4-8-2015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2015 Item Number: S.A. Subiect: Resolution Recognizing Mr. William D. Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Cable, Environmental Engineering Mr. William D. Cable retired from the Environmental Engineering Department on April 1, 2015, after 47-1/2 years of dedicated service. Preparer: Scott Smedley Title: Director, Environmental Engineeri Attachments: 0 Yes F-1No RECOGNIZING MR. WILLIAM D. CABLE UPON HER RETIREMENT WHEREAS, Mr. William D. "Buster" Cable joined Chesterfield County Department of General Services on October 1, 1967, as a heavy equipment operator; and WHEREAS, from 1967 to 1981 Mr. Cable, operated heavy equipment at the Fort Darling, Bon Air and Carver landfills; and WHEREAS, in July 1981 Mr. Cable transferred to the Environmental Engineering Department as a heavy equipment operator in the drainage maintenance operations section; and WHEREAS, Mr. Cable was responsible for the grading and repair of unimproved county roads for 33 years; and WHEREAS, Mr. Cable was a charter member of the county snow -removal team reporting to work under the worst possible conditions to ensure county roads and facilities remained accessible and functional during and after snow events; and WHEREAS, Mr. Cable was a member of the emergency road -clearing crew for 20 years ensuring that county roads remained passable during tornado and ice storm events; and WHEREAS, Mr. Cable was a member of the road -clearing team keeping county roads and facilities open and operational during Hurricane Isabel in 2003, and again in 2011 during Hurricane Irene, working long hours until the infrastructure was functional again; and WHEREAS, Mr. Cable was a significant part of county efforts to restore infrastructure damaged or destroyed by Tropical Storm Gaston in 2004; and WHEREAS, Mr. Cable used his exemplary skills in small engine repair and upkeep to keep the department's small equipment in good working order throughout his career; and WHEREAS, Mr. Cable's humble character, selfless dedication to Chesterfield County and commitment to the Environmental Engineering Department customer service are a model for all county employees; and WHEREAS, Mr. Cable is the current holder of the "Joseph E. Pittman Jr. Award," established in 1996 and presented to Mr. Cable in 2004 as the employee with the longest continuous full-time service to the county; and WHEREAS, Mr. Cable has consistently performed his duties and responsibilities in a professional manner and will be missed by his customers and fellow co-workers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 15th day of April 2015, publicly recognizes the outstanding contributions of Mr. William Cable, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a to Mr. Cable and that this resolution papers of this Board of Supervisors of copy of this resolution be presented be permanently recorded among the Chesterfield Countv, Virainia. = "w�RGRl CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2015 Item Number: 5.13. Subiect: Joseph E. Pittman, Jr. Award for Continuous County Service County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to recognize the outgoing Pittman Award holder, William Cable and his successor, George Fickett. Summary of Information: The Joseph E. Pittman, Jr., Award for Continuous County Service was established in March 1996 to be with Chesterfield County. It was the county for almost 39 years, following have been recipients of Name Grace Kidd Joan Swearengin Evelyn Price William Cable presented to the longest tenured employee named in honor of Chief Pittman who served the last 21 years as Police Chief. The the award: Department Treasurer's Office Utilities Department Treasurer's Office Environmental Engineering Now with the retirement of Mr. Cable after 47.5 years, the award will be passed to Mr. George Fickett, IST, who has been a county employee since September of 1971. Preparer: Scott Zaremba Title: Director, HR Programs Attachments: Yes No # ®� f, ttecncao 3749 yaciN Page 1 of 1 Meeting Date: April 15, 2015 Item Number: 6.A. Subiect: Ettrick VSU Special Area Plan Amendment and Code Amendment Relative to Ettrick Design Standards County Administrator: Board Action Requested: Hold a work session on these items in advance of the public hearing scheduled in the evening. Summary of Information: At the March 11, 2015 work session, the Board requested both a public hearing and work session on these items. Refer to the evening public hearing agenda packet for more information on these items. Attached is the presentation staff will make during the work session on both of these items. Preparer: Kirkland A. Turner Attachments: Yes FINo Title: Director of Planning # �4t�1DdD9 �_ 0 �a . P 0 0 14 i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2015 Item Number: 6.6. Subject: Work Session on County Administrator's Proposed FY2016 Budget, the Proposed FY2016 Community Development Block Grant and HOME Investment Partnership Annual Plan, the Proposed FY2016-FY2020 Capital Improvement Program, Tax Rates, and the Other Proposed Ordinance Changes County Administrator's Comments: County Administrator: IX, Board Action Requested: Hold a final work session on the County Administrator's Proposed FY2016 Budget, the Proposed FY2016 Community Development Block Grant and HOME Investment Partnership Annual Plan, and the Proposed FY2016-FY2020 Capital Improvement Program, tax rates, as well as the proposed ordinance changes. Summary of Information: This time has been scheduled for a final work session on the proposed budget as well as the proposed ordinance changes for the Utilities Department fee changes and the Planning Department subdivision review fee change. Staff will review proposed revisions to the plans at the work session. All Board approved revisions will be incorporated into the appropriations resolution and approved as part of adoption of the budget. Staff plans to provide the Board with information to be presented at the work session prior to the Board meeting. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: FlYes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA `.--Gj'IRCINtt..rx Meeting Date: April 15, 2015 Item Number: 7.A. Subject: Set a Public Hearing Date to Consider the Restriction of Through Truck Traffic on Woods Edge Road County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set May 27, 2015, as a public hearing date to consider the restriction of through truck traffic on Woods Edge Road from Ruffin Mill Road to Lawing Drive. Summary of Information: The county has received a request from residents to restrict any through truck, truck and trailer, or semi -trailer combination, except pickup or panel trucks, from using Woods Edge Road (Route 620) from Ruffin Mill Road (Route 746) to Lawing Drive (Route 818). The recommended alternate route is Ruffin Mill Road (Route 746), Jefferson Davis Highway (Route 1/301), Bermuda Hundred Road (Route 618), and Lawing Drive (Route 818). The Virginia Department of Transportation (VDOT) has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the affected area. Evaluation of the second criterion will include VDOT's evaluation of safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues.? (Continued next page) Preparer: Jesse W. Smith Attachments: 0 Yes Title: Director of Transportation F-1 No # 00�� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) In addition, a requested restriction must meet either of the last two criteria, in that: 1) the roadway is residential in nature, with at least 12 dwellings on both sides within 150 feet of the roadway centerline per 1,000 feet of roadway; or 2) the roadway must be functionally classified as either a local or collector road. A public hearing on this matter was held on December 10, 2014. At that public hearing, the Board referred the issue to the Planning Commission for further evaluation and recommendation on both the restriction and any amendments to the Thoroughfare Plan. At the Planning Commission's February 19, 2015 meeting, the recommendation was made to make no amendments to the Thoroughfare Plan and to forward the request for through truck restriction to the Virginia Department of Transportation. Staff recommends approval of the request for the restriction. Recommendation: Staff recommends that the Board set May 27 2015, as a public hearing date to consider a through truck traffic restriction on Woods Edge Road from Ruffin Mill Road to Lawing Drive, and authorize the advertisement for that hearing. District: Bermuda m CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA la Meeting Date: April 15, 2015 Item Number: 8.A.1. Subiect: Adoption of Ordinance Amendments Relating to Department of Utilities Fee Changes County Administrator: Board Action Requested: Adopt attached amendments to Sections 18-22 and 18-27 of the County Code relating to Department of Utilities fee changes. Summary of Information: The Board of Supervisors held a public hearing on March 25, 2015 concerning the proposed changes to Utilities fees. The Utilities Department's analysis of the FY2016 budget, capital replacement and maintenance projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover expenses. As an enterprise fund fully supported by payments from users, fee increases are necessary to offset costs of capital projects for rehabilitation of pump stations, new and replacement water tanks, new water lines, investments in older neighborhoods to replace water and wastewater lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities. The additional revenues are required to meet the projected longer term operating and capital costs. This rate setting approach supports a financial plan to manage current and projected capital expenses to help ease the funding burden on future generations and is prudent financial management as revalidated by the recent affirmation of the AAA. bond rating. The changes in utility rates are discussed below. Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: 0 Yes F-1No #1102 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) Utility User Fees. The proposed charges for a typical 5/8" residential size meter having an 18 CCF combined water and wastewater bi-monthly bill will increase by approximately $5.38 ($2.69 monthly). The increase is comprised of changes in the commodity and capacity charges for both water and wastewater. The water commodity charge is proposed to increase by $0.09 per one hundred cubic feet (CCF) and total CCF sales are projected to increase 1 percent. The water bi-monthly capacity charge is proposed to increase by $0.64 per equivalent residential unit (ERU). The wastewater commodity charge is proposed to increase by $0.08 per CCF, and the total CCF sales are projected to increase less than 1 percent. The wastewater bi-monthly capacity charge is proposed to increase by $1.68 per equivalent residential unit (ERU). A net total increase of $4.1 million in revenues is anticipated from the change in the unit rate of the commodity and capacity charges ($2.4M in commodity charges and $1.7M in capacity charges). These increases are needed to cover the projected cost of providing water and wastewater utility services and funding capital replacement and revitalization projects. A typical bi-monthly bill will increase from $108.98 to $114.36. Even after the proposed rate increases (assuming a typical bill for combined services), the County's rates will still be significantly less than surrounding jurisdictions. Utility Water and Wastewater Connection Fees - In addition the department's analysis of costs for expansion projects and projections over the next 15 years reflect the need to adjust the water and wastewater capital cost recovery charge portion of connection fees to cover capital costs. The water capital cost recovery charge fee for a 5/8" residential size meter is proposed to increase the water connection fee from $5,100 to $5,200 (generating an additional $165,000) and the wastewater capital cost recovery charges is proposed to increase from $4,700 to $5,100 (generating an additional $540,000). The capital cost recovery charge fees for larger meters will increase proportionately based on meter size. Utility Service Line and Meter Installation Charges - The department's analysis of the materials, equipment, and operational costs associated with the installation of new service lines and meters indicates an increase is necessary to recover the costs. The charge for a %" service line installation will increase from $1,725 to $1,900 and the meter charge.for a 5/8" meter will increase from $75 to $80. Charges for larger service lines and meters have also been increased accordingly based on associated material and equipment operational costs. In addition the residential companion meter charge for irrigation will increase from $460 to $500. - G&Z.1 The ordinance is attached. ., AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 18-22 and 18-27 of the Code of the CountVof Chested eld, 1997, as amended, are amended and re-enacted to read as follows.- See. ollows: Sec. 18-22. Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cost recovery charge shall be: 0505:93838.1 1 3000";x. Number Of Meter ER U's Capital Cost Customer Class Size per Unit p Recover Char Y e g (inches) Water Wastewater (i) For a dwelling, single-family, 5/8 1.00 $ 5,100.00 4,700.00 including townhouses, mobile homes that are not located in a mobile home 5,200.00 5,100.00 park, and individually metered multifamily dwelling units (ii) For a dwelling, two-family (per unit) 5/8 1.00 5,180.08 4,700.00 5,200.00 5,100.00 0505:93838.1 1 3000";x. (iii) For mobile homes that are located in a 0.85 4,x-00 3,995:88 mobile home park and for master 4,420.00 4,335.00 metered multiple -family dwellings other than multiple -family dwellings used exclusively as housing for colleges and/or universities (per unit) (iv) For all other customer classes 5/8 1.00 5,100.00 4,700.00 5,200.00 5,100.00 1 2.50 12,0.00 11,''z �— 0.00 13,000.00 12,750.00 1%2 5.00 25,500.00 23,500.00 26,000.00 25,500.00 2 8.00 40,800.08 37,600.00 41,600.00 40,800.00 3 16.00 81,60 88 75,288.08 83,200.00 81,600.00 4 25.00 127,588.00 11 ''�88 130,000.00 127,500.00 6 50.00 2155,000.08 235,000. 8 260,000.00 255,000.00 8 80.00 408,000.08 276,,000.00 416,000.00 408,000.00 10 115.00 586,50 540,5580 08 598,000.00 586,500.00 0505:93838.1 IGOOZ (c) The meter and water service line installation charge shall be: (1) For installing water service lines: Inches Charge 12 155.00 790,500.00 728500.00 1 2,000:08 2,150.00 806,000.00 790,500.00 4,150.00 The capital cost recovery charge for meters that are larger than 12 inches shall be n '�0 determined by the director based on the number of ERUs per unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the same capital cost recovery charge in subsection (b)(iv). (c) The meter and water service line installation charge shall be: (1) For installing water service lines: Inches Charge 5/8 $1,5.00 1,900.00 1 2,000:08 2,150.00 11/2 3,650.00 4,150.00 2 n '�0 4,700.00 0505:93838.1 3 (2) For installing meters: Inches Charge 5/8 $ X00 80.00 1 120:00 130.00 1'/2 295.00 320.00 2 395.00 420.00 (3) For installing residential outside use meters using existing service lines: $460.00 $500.00. Sec. 18-27. Utility charges. Effective with bills issued on and after July 1, 248 4 2015, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $2.44 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $4.88. (2) Commodity cost charge. (i) Water: $ 4-.-59 1.68 per 100 cubic feet (Ccf). (ii) Wastewater: $ 4-.-94 2.02 per 100 cubic feet (Ccf). 0505:93838.1 4 GGO S (3) Capacity cost charge. (2) That this ordinance shall become effective July 1, 2015. 0505:93838.1 Customer Class Meter Number Monthly Capacity Charge Size of ERU's (inches) per Unit Water Wastewater (i) Dwelling, single-family, including 5/8 1.00 $ 6-.3-2 $ 11.52 townhouses and mobile homes that 6.64 12.36 are not located in a mobile home park (ii) Dwelling, two-family (per unit) 5/8 1.00 63-22 11.52 6.64 12.36 (iii) Mobile homes that are located in a 0.85 -5-.3-7 94-9 mobile home park and multiple -family 5.64 10.50 dwellings other than multiple -family dwellings used exclusively as housing for colleges or universities (per unit) (iv) All other customer classes 5/8 and 1.00 632 11.52 3/4 6.64 12.36 1 2.50 15.80 28.88 16.60 30.90 11/2 5.00 31.60 57.60 33.20 61.80 2 8.00 50.56 916 53.12 98.88 3 16.00 n 84.32 106.24 197.76 4 25.00 158.00 288.00 166.00 309.00 6 50.00 346.00 576.00 332.00 618.00 8 80.00 605.60 921.68 531.20 988.80 10 115.00 726.80 1,324.80 763.60 1,421.40 12 155.00 979.60 1,785.60 1,029.20 1,915.80 (v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the capacity cost charge in subsection (a)(3)(iv). (2) That this ordinance shall become effective July 1, 2015. 0505:93838.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 G AGENDA RGtta� Meeting Date: April 15, 2015 Item Number: 8.A.2. Subiect: Adoption of Ordinance Amendments Relating to the Department of Planning Subdivision Review Fee Changes County Administrator's Commen County Administrator: Board Action Requested: Adopt attached amendments to Sections 17-9 and 17-85 of the County Code relating to the Planning Department subdivision Review fees. Summary of Information: The Board of Supervisors held a public hearing on the proposed changes to the Planning Department Subdivision Review Fees on March 25, 2015. The subdivision ordinance requires submission of an initial fee of $1,400 plus $70 per lot to cover the review cost of construction plans. This fee allows the initial plan submittal plus two revision submittals. Subsequent submittals are subject to a fee of $1,000 for a revised plan review. Periodically, required revisions to construction plans do not involve major issues and can be handled without the necessity for staff to devote substantial time to the review. In practice, where all co -reviewing departments agree that the revisions are minor and the impacts are minimal, such reviews are handled at a joint meeting between county staff and the subdivider so as to allow the project to move forward in a timely manner. Staff and the development community have agreed that the fee for such reviews should be less than that required for other revision submittals. Currently, an applicant pays $1,000 for this type of review, when it occurs with a fourth or subsequent review. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: Yes � No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff is proposing a fee of $350 for review of minor changes in construction plans that fit the description of a table review as defined in the subdivision ordinance (when such review occurs as the fourth or subsequent submittal of a construction plan). It is estimated that this change will result in a net loss of revenue of approximately $5,200 annually. Following a public hearing on February 19, 2015, the Planning Commission voted unanimously to recommend approval of the proposed ordinance change. The ordinance is attached for your review. Ism AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 17-9 AND 17-85 RELATING TO SUBDIVISION CONSTRUCTION PLAN "TABLE REVIEW" AND FEES. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-9 and 17-85 of the Code of the County of Chester, geld, 1997, as amended, are amended and re-enacted, to read as follows: Chapter 17 C.10 11.113 Lv"-1 U111201 0 W.11121 F� 111 Sec. 17-9. Fees.: In addition to any other required fees, including those fees imposed by state agencies, the fees provided in this section shall be submitted to the planning department in conjimction with the specified application or request. Application Type Fee (in dollars) Preliminary Subdivision Plat Initial Submittal plus 2 Revision Submittals 1000 plus 50 per lot Fourth and Subsequent Submittals 900 Overall Conceptual Plan (submitted for review separate from Preliminary Subdivision Plat) filitial Submittal plus 2 Revision Submittals 1100 Fourth and Subsequent Submittals 900 Construction Plan Review Initial Submittal plus 2 Revision Submittals 1400 plus 70 per lot or parcel Fourth and Subsequent Submittals 1000 Table Review 350 Construction Plan Adjustment 500 per submittal Lot Subdivision Final Plat 1600 plus 30 per lot Minor Subdivision Final Plat 1600 plus 30 per lot Amended or Line Modification Final Plat 85 per lot or parcel Residential Parcel and Family Subdivision Final Plat 100 per lot or parcel Onsite Sewage Disposal System Soils Analysis Review 155 per lot or parcel Major Change to Approved Plat 1000 per submittal Technical Correction Letter per Requested Change 100 Exceptions to Subdivision Requirements Sec. 17-8 1000 per ordinance section i 1928:93698.1 1000 for first deferral Deferral Request from Planning Commission Public Hearing/Meeting plus 2000 for each deferral thereafter [21 Written Verification of Subdivision or Subdivision Inter retation 150 F[I] ]This fee is in addition to fees applicable to a subdivision plat review. [21 Fee to be paid by applicant requesting or consenting to deferral. Sec. 17-85. Definitions. 111 111 Construction Plan Table Review: Review of a revised construction plan that in the opinion of all members of the plans review team involve minor changes and the impacts of such revisions are minimal. The review of such plans shall occur at a joint meeting between the team and the subdivider. Construction plan table review shall not include an initial application for a construction plan adjustment, but shall include review of a revised adiusted construction plan for subsequent submissions conforming to the criteria herein. (2) That this ordinance shall become effective July 1, 2015. 1928:93698.1 CHESTERFIELD COUNTY CC _ BOARD OF SUPERVISORS Page 1 of 1 �',tF�JGy AGENDA Meeting Date: April 15, 2015 Item Number: 8.A.3. Subject: Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes of Real Estate and Personal Property County Administrator's Comments: County Administrator: . Board Action Requested: Adopt a Tax Rate Ordinance Establishing Tax Rates for Calendar Year 2015. Summary of Information: The Board held a public hearing on March 25, 2015 concerning the attached ordinance regarding annual tax rates. Tax rates on existing classes of property for calendar year 2015 were advertised as follows: $0.96 for real estate; $3.60 for personal property; $1.00 for machinery and tools personal property; $.50 for aircraft personal property; $0.96 for personal property for volunteer firefighters, rescue squads, and auxiliary members; $0.01 for wild and exotic animals personal property; $3.24 for vehicles using clean and special fuels; $0.01 for specially equipped motor vehicles for the physically handicapped, and $0.96 for vehicle trailers and semi -trailers with a gross weight of 10,000 pounds or more. Staff recommends adoption of the advertised rates. The ordinance is attached. Preparer: Allan M. Carmod Attachments: 0 Yes Title: Director, Budget and Management AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That for the year beginning on the first day of January, 2015, and ending on the thirty-first day of December, 2015, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. (a) Except as provided in Sec. 1 (b), on tracts of land, lots or improvements thereon and on mobile homes the tax shall be $0.96 on every $100 of assessed value thereof. (b) On tracts of land, lots or improvements thereon and on mobile homes in the Charter Colony Powhite Parkway Transportation District the tax shall be $1.11 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 46.2-749.3 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. 0425:93971.1 (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. (g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.01 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $0.96 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. 0425:93971.1 2 Meeting Date: April 15, 2015 Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 8.A.4. Adoption of the FY2016 Community Development Block Grant and the HOME Investment Partnerships Annual Plan County Administrator's Comments: County Administrator: Board Action Requested: Adopt the FY2016 Community Development Block Grant and the HOME Investment Partnerships Annual Plan. Summary of Information: A public hearing was held on March 25, 2015 on the FY2016 Proposed Community Development Block Grant and the HOME Investment Partnerships Annual Plan. The FY2016 Proposed recommendation for this program totals $1,552,700, which is comprised of $1,188,752 in new CDBG allotments and $363,948 in new HOME Investment Partnership allotments. These allocations are based on the tentative notification. The County Administrator has incorporated recommendations of the citizen review committee in the proposed budget. Following the work session, staff will incorporate requested revisions into the adopted plan. The County's Community Development Block Grant and HOME Investment Partnerships Annual Plan for FY2016, the Consolidated Report for FY2016- FY2020 (federal program years 2015-2019), the Citizen Participation Plan, and the Analysis of Impediments to Housing Study are required to be submitted to the U.S. Department of Housing and Urban Development by May 15, 2015. The submission must follow a required public hearing by the Board of Supervisors. Preparer: Allan M. Carmody Attachments: 0 Yes Title: Director, Budget and Management ❑ No # Activity Name Bensley Elementary Extended Day Program Better Housing Coalition -Winchester Greens Family and Senior Services BizWorks Enterprise Center CDBG Program Administration Chesterfield Default and Foreclosure Communities In Schools -At Risk Youth Program Davis Elementary/Providence Middle School Site Improvements Pro -Active Code Compliance CDBG Housing Rehabilitation Richmond Metro Habitat for Humanity Subtotal CDBG project:HOMES-Housing Rehabilitation HOME Program Administration H.O.M.E. Down Payment Assistance Southside CDHC -CHDO Subtotal HOME TOTAL FY2016 Proposed FY2016 Proposed $ 30,000 31,000 125,000 208,752 25,000 25,000 315,000 134,000 200,000 95,000 1,188,752 184,758 24,600 100,000 54,590 363,948 $ 1,552,700 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 45>hs� Meeting Date: April 15, 2015 Item Number: 8.A.5. Subiect: Adoption of the FY2016-2020 Capital Improvement Program (CIP) County Administrator's Comments: *&-- County Administrator: Board Action Requested: Adopt the FY2016-2020 Capital Improvement Program with revisions. Summary of Information: The County Charter requires that the Capital Improvement Program (CIP) be adopted by May 1. Staff recommends that the Capital Improvement Program be adopted at this meeting. Following the work session, staff will incorporate Board approved revisions into the adopted plan. Preparer: Allan M. Carmody Attachments: El Yes Title: Director, Budget and Management No # G003 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 'a.. 1'749 BCIF Meeting Date: April 15, 2015 Item Number: 8.A.6. Subiect: Adoption of the FY2016 Annual Financial Plan County Administrator's Comments: County Administrator: /tpoz"'. Board Action Requested: Adopt the FY2016 Annual Financial Plan with changes as approved. Summary of Information: The County Charter requires that the Budget be adopted by May 1. Staff recommends that the Budget be adopted at this meeting. Following the work session, staff will incorporate requested revisions into the adopted budget. Preparer: Allan M. Carmody Attachments: 1:1 Yes Title: Director, Budget and Management No # 037 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of 2 AGENDA r{ `749 Meetina Date: Aoril 15.2015 Item Number: Subiect: Adoption of a Resolution Appropriating Funds for Fiscal Year FY2016 County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached Appropriations Resolution for fiscal year 2016 Summary of Information: The County Charter requires adoption of an appropriations resolution to authorize the expenditure of funds for fiscal year 2016. The attached appropriations resolution details and authorizes the expenditure of funds for FY2016 consistent with the proposed plan. Any changes approved by the Board at the final budget work session will be incorporated into the resolution. As has been the case in years past, the appropriations resolution will allow for three periodic disbursements to the school division of up to $3 million each. The disbursements are based on the availability of funds and the resolution defines the disbursement intervals. This practice allows for flexibility to adjust the School appropriation should the need arise due to a downturn in revenues or some other unplanned event. Preparer: Allan M. Carmody Attachments: 0 Yes Title: Director, Budget and Management F] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued): The Appropriations Resolution also defines the percentage of personal property tax relief approved for qualifying vehicles. Each year staff calculates the amount of tax relief for personal property taxes as a direct result of the State's decision to cap the personal property tax relief reimbursement revenue available to Chesterfield. The appropriations resolution stipulates the reimbursement percentage rate for the different levels of value as follows: Personal use vehicles valued at $1,000 or less will be eligible for 100 percent tax relief, consistent with prior years. Personal use vehicles valued at $1,001 to $20,000 will be eligible for 58 percent of tax relief. Personal use vehicles valued at $20,001 or more shall receive 58 percent of tax relief on the first $20,000 of value. All other vehicles that do not meet the definition of "qualifying" (business use vehicles, farm use, motor homes, etc.) will not be eligible for any form of tax relief under this program. The percentage relief amount is recalculated annually and is recommended to be reduced from the current rate of 60 percent to 58 percent. FY2016 APPROPRIATIONS RESOL UTION A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2015 FOR THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July 2015 and ending on the thirtieth day of June 2016, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and provide a capital improvement program for the County. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2015, and due December 5, 2015, be appropriated for FY2016. FY2016 Proposed General Fund Estimated Revenue: Local Sources General Property Taxes $399,242,800 Other Local Taxes 116,356,800 Licenses, Permits, & Fees 6,017,000 Fines, Forfeitures & Uses of Money & Property 3,058,300 Service Charges 32,222,300 Miscellaneous and Recovered Costs 13,042,900 Other Agencies 21,958,600 State and Federal 143,010,800 Other Financing Sources 703,700 Use of Restricted, Committed, or Assigned Fund Balance 13,376,900 Transfer from County Grants Fund 1,297,100 Transfer from Mental Health, Support Services 442,600 Transfer from Fleet Management 13,700 Transfer from Water Operating Fund 3,600 Transfer from Wastewater Operating Fund 2,400 Unassigned Fund Balance 7/1/2015 57,248,000 Total Revenues $785,335,200* Appropriations: General Government $51,940,500 Administration of Justice 8,959,500 Public Safety 166,385,500 Public Works 17,074,100 Health & Welfare 67,504,800 Parks, Recreation, Cultural 19,421,400 Community Development 18,032,800 Debt Service 21,958,600 Operating Transfers 354,685,900 Assignments 703,700 Unassigned Fund Balance, 6/30/2016 58,668,400 Total General Fund: $785,335,200* *Plus encumbrances carried forward in all funds in an amount not to exceed $15 million, which will be reappropriated into the fiscal year beginning July 1, 2015. (See "Section 5") FY2016 APPROPRIATIONS RESOL UTION Comprehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights $334,600 State Aid, Comprehensive Services 5,364,300 Transfer from Social Services 445,200 Transfer from Schools 2,531,300 Transfer from General Fund 1,251,400 Total Revenues and Funding Sources $9,926,800 Appropriations: Operating Expenses $9,926,800 Total Appropriations $9,926,800 School Operating Fund Estimated Revenue: Local Sources $21,474,700 State 240,642,200 Federal 35,191,900 Transfer from School Operating 402,800 Transfer from School Food Service 1,000,000 Use of Reserve 2,589,300 Transfer from General Fund: State Sales Tax 59,390,000 Local Taxes 255,194,100 Prior Year Revenue 5,000,000 Total General Fund 319,584,100 Use of Assigned Fund Balance 1,000,000 Total Revenues and Funding Sources $621,885,000 Appropriations: Instruction $425,398,500 Administration, Attendance & Health 22,081,900 Pupil Transportation 33,352,100 Operations & Maintenance 54,487,800 Technology 12,862,400 Debt Service 42,860,100 Food Service 25,202,200 Transfer to and/or Assignment for School Capital Projects 5,640,000 Total Appropriations $621,885,000 Schools - Appomattox Regional Governor's School Fund Estimated Revenue: Local Sources $2,641,700 State 1,159,200 Total Revenues and Funding Sources $3,800,900 Appropriations Education $3,800,900 Total Appropriations $3,800,900 Countv Grants Fund Estimated Revenue: Other Governments $11,688,800 Transfer from General Fund 1,233,100 Use of Restricted, Committed, or Assigned Fund Balance 20,900 Total Revenues and Funding Sources $12,942,800 Appropriations: Adult Drug Court $658,500 FY2016 APPROPRIATIONS RESOL UTION Clerk of the Circuit Court Technology Trust Fund 374,000 Community Corrections Services Domestic Violence Victim Advocate (V -STOP) 61,100 Community Development Block Grant 1,552,700 Community Services Board Part C 1,496,200 Domestic Violence Prosecutor 113,800 Families First 529,900 Fire & EMS Revenue Recovery 6,409,300 Juvenile Drug Court Grant 314,700 USDA Juvenile Detention Grant 75,000 Victim/Witness Assistance 499,100 Virginia Juvenile Community Crime Act (VJCCCA) 858,500 Total Appropriations $12,942,800 County CIP Fund Estimated Revenue: Transfer from General Fund $24,003,500 General Obligation Bonds 13,000,000 Lease Financing 5,948,800 Foundation Contributions 970,200 Developer Contributions 7,000,000 Transfer from Cash Proffers 3,940,000 State Funds 10,000,000 Total Revenues $64,862,500 Appropriations: County Capital Projects $57,922,500 Transfer to Capital Projects from Cash Proffers 3,940,000 Transfer to School Capital Projects Funds 3,000,000 Total County CIP Funds $64,862,500 *An additional $1,158,000 in county project savings is already appropriated in the capital project fund that will be reallocated for new projects. In addition, $590,000 is appropriated in the grant fund that will be used for capital projects. Schools CIP Fund Estimated Revenue: Bond Proceeds $37,850,000 Transfer from Cash Proffer Fund 3,000,000 Trf from School Grant Fund (State Technology Funds) 2,440,000 Transfer from School Reserve for Future Capital Projects 3,200,000 Total Revenue and Transfers* $46,490,000 Appropriations: School Capital Projects $46,490,000 Total Appropriations* $46,490,000 *An additional $3,033,600 in school project savings is already appropriated in the school capital project fund that will be reallocated for new projects. Fleet Management and Radio Shopcot 0`r FY2016 APPROPRIATIONS RESOL UTION Estimated Revenue: Fleet Management Charges $19,022,300 Radio Shop Charges 1,945,300 Total Revenue and Funding Sources $20,967,600 Appropriations: Fleet Management Operations $18,643,200 Radio Shop Operations 1,945,300 Addition to Unrestricted Net Assets 379,100 Total Appropriations $20,967,600 Facilitv Management Fund Estimated Revenue: Reimbursement for Services $719,900 Total Revenue $719,900 Appropriations: Construction Management Operations $719,900 Total Appropriations $719,900 Risk Management Fund Estimated Revenue: Operating Revenues $7,937,500 Use of Unrestricted Net Assets 12,860,000 Total Revenue $20,797,500 Appropriations: Risk Management Operations $8,387,500 Use of Unrestricted Net Assets 12,410,000 Total Appropriations $20,797,500 Healthcare Fund Estimated Revenue: Employee Contributions $32,955,600 Employer Contributions 77,182,600 Total Revenue $110,138,200 Appropriations: Operating Expenditures $110,138,200 Total Appropriations $110,138,200 Airport Fund Estimated Revenue: Operating Revenue $729,600 Total Revenue $729,600 Appropriations: Airport Operations $679,600 Addition to Unrestricted Net Assets 50,000 Total Appropriations $729,600 Utilities Funds Estimated Revenue: Service Charges $83,740,000 Capital Cost Recovery Charges 15,465,000 Other Revenue 4,587,500 Use of Unrestricted Net Assets 17,223,000 Total Revenue $121,015,500 Appropriations: Operations $58,652,800 FY2016 APPROPRIATIONS RESOL UTION Debt Service 7,002,000 Transfer to Capital Projects Fund 55,360,700 Total Appropriations $121,015,500 Utilities Capital Proiect Funds Estimated Revenue: Transfer from Improvement/Replacement Fund $55,360,700 Total Revenue $55,360,700 Appropriations: Capital Projects $55,360,700 Total Appropriations $55,360,700 Sec. 2 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. Sec. 3 The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16, 18 and 23 authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. Unless otherwise provided below, the County Administrator may transfer up to $50,000 from the unencumbered appropriated balance and prior year end carry forward assignments from one appropriation category (including assigned fund balance) to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $50,000. Sec. 4 The County Administrator may increase appropriations for non -budgeted revenue that may occur during the fiscal year as follows: a) Insurance recoveries received for damage to any county property, including vehicles, for which county funds have been expended to make repairs. b) Refunds or reimbursements made to the County for which the County has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $50,000. Sec. 5 All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2015 shall be an amendment to the adopted budget and shall be reappropriated to the 2016 fiscal year to the same department and account for which they were assigned in the previous year subject, if applicable, to any public hearing requirements. At the close of the fiscal year, all unassigned appropriations lapse for budget items other than: capital projects; general fund transfers for capital projects and grants; construction assignments for capital projects; assignments for county and school future capital projects; other use of restricted, committed, or assigned fund balances; District Improvement Funds; donations restricted to specific purposes; federal and state grants, PPTRA revenues; other revenue and program income; revenue recovery funds; Title IV -E funds; cash proffers; all tax revenues received for special assessment districts and interest earnings thereon; Fire and Emergency Medical Services apparatus and equipment funding; Economic Development incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center; and refunds for off-site and oversized water and wastewater facilities. Any funds budgeted in a given fiscal year that are specifically budgeted to add to an assignment of fund balance shall be automatically authorized to be assigned during the year end audit process. All excess revenues and any unspent appropriations in the telecommunications program is authorized to become an automatic assignment for future telephone system upgrades. All revenues from the increased vehicle registration fee received in excess of those budgeted for the state revenue sharing program shall automatically be authorized as an assignment of fund balance at year end. FY2016 APPROPRIATIONS RESOLUTION Sec.6 Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the original funding source. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount or 20% if the original contract is for less than $500,000. Sec. 7 The County Administrator is authorized to approve transfers among Utilities funds and capital projects as long as funding sources are consistent and total net appropriation is not increased. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve the transfer of excess funds back to the original funding source upon completion of the project. Sec. 8 Upon completion of a grant program, staff is authorized to close the grant and transfer balances back to the funding source. Staff is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. Sec. 9 The County Administrator may reduce revenue and expenditure appropriations related to programs, functions, capital projects, grants, or departments to the level approved. Sec. 10 The Director of Accounting is authorized to make transfers to various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. Sec. 11 The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The Treasurer may also advance cash in support of employee benefit accounts. Sec. 12 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. Sec. 13 The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds and assignments of fund balance in excess of $50,000 for supplemental retirement, Workers' Compensation, healthcare for retirees and other compensation -related costs, as well as for transfers to departments to cover energy/fuel costs. Sec. 14 The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds received by the County from asset forfeitures for expenditures related to drug enforcement or other allowable expenditures. The balance of these funds shall not lapse but be carried forward into the next fiscal year. Sec. 15 The County Administrator may increase the general fund appropriation in the school operating fund contingent upon availability of funds and other circumstances, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $3,000,000. b) Increase general fund transfer/appropriation on February 15 by $3,000,000. c) Increase general fund transfer/appropriation on May 5 by $3,000,000. Sec. 16 The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties, including the appropriation of transfers among funds to accomplish such reallocations. 016 • ...O.. Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. The County Administrator is authorized to transfer cash proffers among capital projects to ensure spending in a timely manner as long as the Capital Improvement Program net appropriation is not increased. Sec. 17 Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are eligible for. The effective date for pay increases, including the Planning Commission and the Board of Supervisors, may cross fiscal years. Sec. 18 The County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. Sec. 19 The Utilities Department rate stabilization assignment shall be maintained as per guidelines outlined below: a) The minimum annual contribution to the assignment will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the assignment will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization assignment if the balance falls below 25% of that utility's fixed asset accumulated depreciation, other than for Utility internal borrowing purposes. d) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 19a, Sec. 19b, and Sec. 19c. Sec. 20 Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure and revenue changes within the school operating funds as follows: a) Transfers of $50,000 or less are subject to the approval of the Superintendent. b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board. c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. Sec. 21 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated within the County commencing January 1, 2006, shall receive personal property tax relief in the following manner: a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 58% tax relief; c) Personal use vehicles valued at $20,001 or more shall receive 58% tax relief on the first $20,000 of value; d) All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in Item 503.1) of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on ICY'1100__"�iG FY2016 APPROPRIATIONS RESOLUTION September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first. e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the County code from the original due date of the tax. Sec. 22 The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar amount equal to the prior year's overspending inclusive of encumbrances carried forward. Sec. 23 Within the healthcare fund the County Administrator is authorized to appropriate use of reserves, interest earnings, and additional employee or employer contributions in excess of $50,000 in order to pay claims, settlements, and any costs associated with healthcare. Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2015 Item Number: 8.13.1. Subject: Reappointment to the Chesterfield County Airport Advisory Board (AAB) County Administrator's Comments: County Administrator:. q. Board Action Requested: Nominate/reappoint one of the five members to the Chesterfield County Airport Advisory Board (AAB), representing the Dale District. Summary of Information: One of the five district representative members to the AAB term expires on May 22, 2015. Terms are for three years, staggered amongst the AAB membership. The member seeking reappointment is, Mr. Andrew McEnhimer, Dale District. No additional applications were received from Dale District residents. The term would be effective May 23, 2015, and expire May 22, 2018. Mr. Holland concurs with the reappointment of Mr. Andrew McEnhimer. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the board members present. Nominees are voted on in the order in which they are nominated. Preparer: Robert C. Key Title: Director of General Services Attachments: El Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2015 Item Number: 8.6.2. Subiect: Appointment of a County Representative as an Alternate Board Member of the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint an alternate board member of the Central Virginia Waste Management Authority (CVWMA). Summary of Information: Mr. Paul "Clay" Bowles has agreed to serve a four-year term as an Alternate Board Member of the CVWMA for Ms. Marcia Phillips, whose term expires 12-31- 2016. Alternate Board Member: Clay Bowles Term Expires: 12-31-2019 Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Robert C. Key Title: Director of General Services Attachments: Yes No # �y CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 �G AGENDA Meeting Date: April 15, 2015 Item Number: 8.C.1. Subject: Request for Music/Entertainment Festival Permit from the Chesterfield County Fair Association County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant a music/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair to be conducted August 28 through September 5, 2015, subject to compliance with the requirements stated below and the representations made in the attached application. Summary of Information: The annual Chesterfield County Fair ("Fair") will be held at the fairgrounds complex from August 28 through September 5, 2015. Because the Fair includes musical events, exhibitions and rides, the Fair Association must obtain a music/entertainment festival permit. The Fair Association has subcontracted the responsibility for amusements and midway rides to Rosedale Attractions and Shows, Inc. Preparer: Jeffrey L. Mincks Title: County Attorney 0505:94065.1 Attachments: 0 Yes F-1No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The Fair Association has agreed that the following health and safety requirements will remain in effect during the Fair's operation: 1. Two representatives of the Fair Association, with full authority to act on the Fair Association's behalf, must be present during all open hours of the Fair. One person from the Fair Association must be present during all set up and take down hours. 2. The Fair Association or Rosedale Attractions and Shows, Inc. must provide to the County a performance bond for site clean up and restoration in the minimum amount of $2,500, naming the County as obligee. 3. Public telephones must be functioning during all hours that the Fair is open and while the Fair is being set up and taken down. 4. Fair personnel must be assigned for regular and routine cleanup of public restrooms, pursuant to a written cleaning schedule which the Fair Association must establish, follow, and provide to the County. Signed records must be maintained which establish that cleanups have been performed. 5. Fair Association personnel and their subcontractors must promptly comply with all County requests for action necessary to protect the County from liability for violations by the Fair Association or its agents and employees of any rights guaranteed by Constitutional, federal or state laws. 6. Fair Association personnel must properly dispose of cooking grease in accordance with the recommendations and regulations of the Health Department during and after the conclusion of the Fair. 7. To the extent that the Fair Association chooses to supplement security and crowd control services provided by County police and auxiliary police officers with private security guards, the terms and conditions of any such supplement shall be approved by the Chief of Police and Risk Manager. In no case shall any such private security guards carry firearms or any other weapon unless they have received written permission to do so from the Chief of Police or his designee. 8. There shall be no one working at the Fair, whether for the permit holder, for a vendor, or for any other entity providing goods or services, who is a convicted sex offender. Permit holder shall provide the County Police Department with the names and sufficient identifying information for all individuals working at the Fair, including individuals working for vendors, to allow the Police Department to perform a background check sufficient to assure compliance with this provision. No individual shall work at the Fair until or unless that person's name and identifying information has been provided to the Police Department. ,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA 9. The Fair Association will comply with all representations made in its application and with all terms contained in its permit. The plans for this year's Fair are consistent with plans approved by the Board in previous years. Staff has met with representatives from the Fair Association and confirmed that the plans contain adequate measures for public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds, and building and ride safety. Staff recommends the Board grant the Fair Association a music/entertainment festival permit subject to adherence to all staff recommendations and the representations contained in the Fair Association's application. The $100 entertainment permit application fee will,be paid from the Board's annual budget appropriation to support the operation of the Fair. Staff will monitor compliance with the conditions of the permit prior to opening day, and for the duration of the Fair. 0505:94065.1 0000's2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2015 Item Number: 8.C.2. Subject: Approval of an Agreement with the James River Association for the Placement of Pet Waste Stations in County Parks County Administrator's Comments: WV County Administrator: VV IV Board Action Requested: The Board is requested to approve an agreement with the James River Association for the placement of pet waste stations in County parks. Summary of Information: The James River Association ("JRA") has received a grant from the Virginia Department of Environmental Quality ("DEQ") to fund the installation of pet waste stations at various locations in the City of Richmond and Chesterfield County. Under the proposed agreement, JRA will provide the County with fifteen (15) pet waste stations and refill bags all valued at approximately $23,285. Under the agreement, the County will accept ownership and install the waste stations and then maintain them for at least five (5) years. JRA and the DEQ will have the right to inspect the waste stations and ensure that they are properly maintained. The installation of the pet waste stations is part of Environmental Engineering's plan to comply with the James River Bacteria Total Maximum Daily Load. Staff recommends approval. Preparer: Michael Golden Title: Director of Parks & Recreation 0623:94090.1 Attachments: Yes F-1 No #, tAMMES VER ASSOCIATION PET WASTE STATION AGREEMENT This agreement is entered into this�Lday of Ma j, 2015, by and between The James River Association (JRA) and Chesterfield County, Virginia (County). Whereas, JRA has received a grant from the Virginia Department of Environmental Quality (DEQ) for the purpose of construction of Pet Waste Stations located in Chesterfield County parks facilities maintained by the department of Parks and Recreation; and Whereas, the County wishes to accept placement of Pet Waste Stations at certain locations within the park system and accept maintenance responsibilities for the Pet Waste Stations as part of its plan to meet the James River Bacteria TMDL. Now, therefore, the parties agree as follows: 1. JRA agrees to provide the County fifteen Pet Waste Stations along with a two year supply of bags which the County agrees to install at the locations listed in Exhibit A. The County agrees that representatives of JRA and DEQ will be allowed to observe installation of the waste stations. 2. The County agrees to operate and maintain the Pet Waste Stations for a minimum of five years, subject to appropriation of fiends sufficient to do so. 3. The County shall permit JRA and DEQ to spot check the waste stations at any time and without prior notification for five years. 4. JRA may terminate this agreement if the County fails to maintain the waste stations in a reasonable manner provided that JRA gives the County thirty days written notice of its intent to terminate and an opportunity to cure such default. In the event of termination, JRA may remove all Pet Waste Stations for County property. Chesterfield County Date '.0O34 EXHIBIT A Project Location Latitude: Longitude: Huguenot Park 37.5154 -77.5991 Robious Landing Park —1 37.5590 -77.6474 Robious Landing Park — 2 37.5576 -77.6501 Rockwood Park —1 37.4513 -77.5808 Rockwood Park — 2 37.4487 -77.5799 Harry G. Daniel Park at iron Bridge — I 37.3976 -77.5038 Harry G. Daniel Park at Iron Bridge — 2 37.3961 -77.5053 Henricus Historical Park/Dutch Gap Conservation Area — 1 37.3740 -77.3622 Midlothian Mines Park —1 37.4949 -77.6427 Midlothian Mines Park — 2 37.4955 -77.6436 R. Garland Dodd Park 37.3219 -77.3552 Ettrick Park 37.2448 -77.4299 Government Center Trail 37.3823 -77.4985 Greenfield Elementary 37.5183 77.5912 Curtis Elementary 37.3598 -77.4341 Ego CHESTERFIELD COUNTY ~y, BOARD OF SUPERVISORS Page 1 of 1 AGENDA jplA , Meeting Date: April 15, 2015 Item Number: 8.C.3. Subiect: Request of the Friends of the Library for Approval to Serve Alcoholic Beverages at Meadowdale Library on May 21, 2015, for an Author Reception and the Friends' Annual Meeting County Administrator's Comments: ide- County Administrator: Board Action Requested: Consider the request of beverages at its annual Library on May 21, 2015, Summary of Information: the Friends of the Library to serve alcoholic meeting and author's reception at Meadowdale subject to the attached conditions. The County Code prohibits alcoholic beverages from being possessed and served at County libraries except for specific events for which the Board has granted approval. The Friends of the Library have requested permission to serve beer and wine during their Annual meeting and at an author's reception immediately before the meeting, on May 21, 2015 from 6:00 p.m. to 9:30 p.m. at Meadowdale Library. The event will take place entirely inside the library, at a time when the library is not open to the public. Staff believes that the event can take place safely, subject to the attached conditions. The Friends of the Library successfully hosted a similar event at Meadowdale Library last spring. The Board granted approval for alcoholic beverages to be served at that event, subject to the same conditions that staff is recommending for this event. Preparer: Jeffrey L. Mincks Title: County Attorney 0505:94095.1(94095.1) Attachments: 0 Yes FINo # CONDITIONS FOR APPROVAL OF WINE AND CHEESE PARTY AT MEADOWDALE LIBRARY 1. The Event shall be conducted on May 21, 2015. The Event shall not begin before 6:00 p.m., and it shall end no later than 9:30 p.m. 2. No alcoholic beverages shall be served at the Event other than beer and wine, and no alcoholic beverages shall be served at any time other than during the hours set forth in Condition One, above. 3. Friends of the Library shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and the County Attorney, and making the County additional insured, with a Commercial General Liability Limit (including Liquor Liability) of $1,000,000 per occurrence. 4. Permit holder shall comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Event. 5 If an ABC permit is required for the event, it shall be obtained at least 14 days prior to the event, and a copy of it shall be provided to the County's Risk Manager at least 10 days prior to the Event. The ABC permit shall be limited to the exact hours approved for the Event by the Board of Supervisors. 6. The terms and conditions of the ABC permit shall be complied with in all respects by both the Friends of the Library and all persons attending the Event. 7. Friends of the Library shall supply, at its expense, one bartender for the Event who shall be on duty at all times during the Event and who shall comply with all terms and conditions of the ABC permit for the event, if such a permit is necessary. The bartender shall refrain from drinking any alcoholic beverage while on duty. 8. Failure to comply with any of the aforementioned conditions shall be grounds for revoking the permit. The permit may be revoked by the County Administrator or his designee. 0505:940961.1 0'', 0, 0 9s -i �,*tvaacoo R CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 15, 2015 Item Number: 8.C.4.a. Subiect: Adoption of Resolution Authorizing GRTC to Provide Transit Service to Centura College County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution authorizing GRTC to provide transit service to the Centura College at 7914 Midlothian Turnpike. Summary of Information: Representatives of Centura College have requested the Greater Richmond Transit Company (GRTC) to provide transit service, at the college's expense, to their campus at 7914 Midlothian Turnpike, east of Buford Road (see Attachment A). Centura College has agreed to allow GRTC to use their property for a bus stop location. GRTC will not have to stop in the travel lanes of Route 60. GRTC is able to extend the existing Route 63 to provide the service to the College for an estimated base cost of $23,000 per year. In addition to the base cost, the college will be charged for federally -required paratransit service resulting from this route extension. The cost of the paratransit service will vary depending on demand. (Continued next page) Preparer: Jesse W. Smith Agen903 Attachments: 0 Yes Title: Director of Transportation No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Paratransit service currently costs $27.25 per trip. As an example, if paratransit demand associated with this route extension is ten trips per month, an additional $3,270 per year will be charged to Centura College. Recommendation: Staff recommends the Board adopt the attached resolution authorizing GRTC to provide transit service to Centura College at 7914 Midlothian Turnpike, and all expenses associated with the service be borne by Centura College. District: Midlothian C0 PJ Z", WHEREAS, Centura College, located at 7014 Midlothian Turnpike, has requested transit service to their campus; and WHEREAS, the Greater Richmond Transit Company (GRTC) is able to provide the transit service and has provided Centura College with the estimated annual cost of the service; and WHEREAS, Centura College has agreed to bear all costs associated with the service and to allow buses to use their property for passenger pick-up and discharge. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby authorizes GRTC to provide transit service to Centura College, located at 7914 Midlothian Turnpike. AND, BE IT FURTHER RESOLVED that the Board of Supervisors' authorization of transit service to Centura College shall not obligate the county to provide financial support of the transit service. Qa-c t� s() 0 I CAESTERFIELD CO"LlTT BOARD O SUPERVISORS 4GEVE� Page 1 of 1 Meeting Date: April 15, 2015 Item Number: 8.C.4.b. Subiect: Resolution Recognizing Ms. Julia L Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Branch, Utilities Department, Upon Her Ms. Julia L. Branch retired from the Utilities Department on April 1, 2015, after more than 21 years of service to the Chesterfield County Utilities Department. Preparer: George B. Hayes Attachments: 0 Yes 7 No Title: Director of Utilities #0000 Z RECOGNIZING MS. JULIA L. BRANCH UPON HER RETIREMENT WHEREAS, Ms. Julia L. Branch retired from the Chesterfield County Utilities Department on April 1, 2015; and WHEREAS, Ms. Branch began her public service with Chesterfield County on June 7,1993, when she was hired by the Chesterfield County Utilities Department as a plant operator for the maintenance section of the Falling Creek Wastewater Treatment Plant and has served faithfully until her retirement; and WHEREAS, Ms. Branch performed daily routine and corrective maintenance for the Falling Creek Wastewater Treatment Plant throughout her career and her efforts played a significant role in the plant being recognized as a responsible protector of the environment; and WHEREAS, the countless hours that she worked at the Falling Creek Wastewater Treatment Plant resulted in treated wastewater that was safe, reliable and environmentally sound; and WHEREAS, Ms. Branch strived to ensure the Chesterfield County Department of Utilities was an employer of choice by assisting with the training of new maintenance staff to provide the employees with the knowledge and skills needed to be a high -performing work force; and WHEREAS, Ms. Branch was highly respected for her knowledge and work ethic by her peers and co-workers; and WHEREAS, Ms. Branch willingly and faithfully assisted with relief staffing when necessary to ensure continuity with plant operations that resulted in exceptional regulatory compliance at the Falling Creek Wastewater Treatment Plant; and WHEREAS, Ms. Branch displayed dependability, aptitude, values and good character from the beginning of her career until retirement. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Julia L. Branch and extends on behalf of its members and citizens of Chesterfield County, appreciation for more than 21 years of exceptional service to the county. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: April 15, 2015 Item Number 8.C.4.c. Subiect: Resolution Recognizing April 19-25, 2015, as "Chesterfield County Classics Week" County Administrator's Comments: County AdministratorAfiPa'. �/ IV Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Elswick requests that the Board adopt the attached resolution recognizing April 19-25, 2015, as "Chesterfield County Classics Week." Preparer: Janice Blakley Attachments: 0 Yes Title F-1 No Clerk to the Board RECOGNIZING APRIL 19-25, 2015, AS "CHESTERFIELD COUNTY CLASSICS WEEK" WHEREAS, the National Junior Classical League was founded in 1936 to encourage an interest in and an appreciation of the language, literature and culture of ancient Greece and Rome; and WHEREAS, throughout Chesterfield County, there are 15 chapters of the Junior Classical League, comprised of nearly 1,500 middle and high school Latin, Greek, and Classics pupils; and WHEREAS, the Virginia Junior Classical League is a long- time affiliate of the American Classical League, founded in 1919 for the purpose of fostering the study of classical languages in the United States and Canada; and WHEREAS, Chesterfield County's Junior Classical League chapters are tangibly involved in the educational needs of their student members and are committed to a better future for their students and the community, through active participation in service and outreach projects; and WHEREAS, Chesterfield County's Junior Classical League members believe that the Classics continue to hold a vital and significant place in today's culture; and the Chesterfield County Virginia Junior Classical League chapters, comprised of students and teachers, believe that continued emphasis on the study of the Classics is essential, if appreciation of the Classics in language, arts, and Western culture is to remain strong and valuable; and WHEREAS, "Chesterfield County Classics Week" is held in commemoration of the traditional anniversary of the founding of ancient Rome; and WHEREAS, Chesterfield County recognizes the relevance of Classical culture upon its own unique history, the wide interest that countless Chesterfield citizens hold for the Classics, and the advantages that a study of the Classical world offers to all students. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes April 19-25, 2015, as "Chesterfield County Classics Week," and calls this observance to the attention of its citizens. CHESTERFIELD COUNTY ` BOARD OF SUPERVISORS Page 1 of 1 Meeting Date: April 15, 2015 Item Number: 8.C.5.a. Subiect: Approval of Sewer Contract for Magnolia Green Phase 2 Sewer Extension Phase A, Contract Number 13-0228 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes installation of 1,514 L.F.± of 36" oversized wastewater lines. The Developer is required to have a 24" wastewater line to serve the development. Staff has requested that the wastewater lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: 6801 Woolridge Road - Moseley LP Contractor: Castle Equipment Corporation Location: 17038 Hull Street Road Contract Amount: Estimated County Cost for Oversizing ................$ 42,711.00 Estimated Developer Cost ............................$ 330,578.75 Estimated Total .....................................$ 373,289.75 District: Matoaca Preparer: George B. Hayes, P. E. Title: Director of Utilities Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: Flyes 0 No 4 oc VICINITY SKETCH Magnolia Green Phase 2 Sanitary Sewer Extension Phase A County Project # 13-0228 me MMO 1� PROPOSED 36" OVERSIZING SEWER IMrM Chesterfield County W - 0-E Department of Utilities 8 0 10) 11�1'111 () 3 'T CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - AGENDA Meeting Date: April 15, 2015 Item Number: 8.C -5.b. Subiect: Approval of Sewer Contract for Magnolia Green Phase 2 Sewer Extension Phase B, County Project Number 14-0102 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes installation of 1,709 L.F.± of 36" oversized wastewater lines. The Developer is required to have a 24" wastewater line to serve the development. Staff has requested that the wastewater lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: 6801 Woolridge Road - Moseley LP Contractor: Castle Equipment Corporation Location: 17038 Hull Street Road Contract Amount: Estimated County Cost for Oversizing ................$ 38,696.00 Estimated Developer Cost ............................$ 754,210.47 Estimated Total .....................................$ 792,996.47 District: Matoaca Preparer: George B. Hayes, P.E. Title: Director of Utilities Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: 0 Yes F—INo #001() XACINITY SKETCH Magnolia Green Phase 2 Sanitary Sewer Extension Phase 8 County Project # 14-0,102 of rda'lle itW-ERLIWEI PROPOSED 36" )"A OVERSIZING SEWER COUNTY PROJECT #14-0102 0 N Chesterfield County Department of Utilities ze I S ig L .tag i RCfttV' COUNTYCHESTERFIELD BOARD • F SUPERVISORS ••• AGENDA , l Meeting Date: April 15, 2015 Item Number: 8.C.6.a. Subiect: Page 1 of 1 Acceptance of Parcels of Land Along Osborne Road and Jefferson Davis Highway from CNA Properties, L.C. County Administrator's Comments: County Administrator: / A/ Board Action Requested: Accept the conveyance of two parcels of land containing a total of 0.08 acres along Osborne Road and Jefferson Davis Highway from CNA Properties, L.C., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.08 acres along Osborne Road and Jefferson Davis Highway from CNA Properties, L.C., as shown on the attached plats. This dedication is for the development of Dollar General. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No #000070' "VICINITY SKETCH Acceptance of Parcels of Land Along Osborne Road and Jefferson Davis Highway from CNA Properties, L.C. ChesterfieVd County Department of Utilities Admrw4bk M��� N lD M N 3 0 O N O Lo 00 z LOT 14 CHAMBERS AMY D PARCEL: ID#797659053800000 D.B. 8078, PG. 25 NOS'46, 3_ �=W SHIELDS PROPERTY BLOCK A PB. 7, PG. 84-85 LOT 13 MOORE WILLIAM D JR & DENISE PARCEL:ID#797659035900000 D.B. 6766, PG. 239 22'7.06 CNA PROPERTIES L.C. PARCEL: ID#797659245100000 D.B. 8241, PG. 214 #11640 JEFFERSON DAVIS HWY 99.82-505'4 �� J 3 15' PA CEL TC o BE DEDICATED ,n 10 1879 SF', 0.04 AC. U")00 °0 of z LAXMI NARAYAN DEV PARCEL: ID#797659413700000 15' , D.B. 10639, PG. 812 r 125.37 i N05°-° 00 N O O O u-0 O N In O ap gr-� N _ COAD Q. J z r- N .✓ M — N Lu p ui 0 t\ Of LINE TABLE LINE LENGTH BEARING L1 15.22 N85'51'00"W L2 15.26 S85'02'00"E 1179 4 ill J 12514 > S05'4 �,$ItAY �. jii�SOIi '�� t 301 1101.9' TO THE NORTH R�� V R/w RIGHT OF WAY LINE OF VARIP%SL 2 PG 1 OSBORNE ROAD - IMPROVEMENTS ARE NOT SHOWN ON THIS PLAT. THIS PLAT DOES NOT REPRESENT A CURRENT FIELD SURVEY. EASEMENTS MAY EXIST THAT ARE NOT SHOWN. BOUNDARY INFORMATION COMPILED FROM A PLAT BY BY, SHADRACH do NEAL, LLC., TITLED 'ALTA/ACSM LAND TITLE SURVEY SHOWING EXISTING IMPROVEMENTS TO A 1.601 ACRE PARCEL OF LAND LAND SITUATED ON THE WEST LINE OF JEFF DAVIS HIGHWAY BERMUDA DIST., CHESTERFIELD CO., VIRGINIA' DATED: DECEMBER 2. 2014 D. 37085 17, 2015 - R/W 2090, PG. 44 PLAT SHOWING 0.04 ACRE DEDICATION ALONG JEFFERSON DAVIS HIGHWAY ACROSS THE PROPERTY OF PARCEL: ID#797659245100000 BERMUDA DISTRICT CHESTERFIELD COUNTY WRGINIA MARCH 17, 2015 SCALE : 1' a 50' HIGHMARK ERoNl 1, E , - ,RG 300 l2 3 O O N 0 b 00 z LOT 14 CHAMBERS AMY D PARCEL:ID#797659053800000 D.B. 8078, PG. 25 N05 4 SHIELDS PROPERTY BLOCK A PB. 7, PG. 84-85 LOT 13 MOORE WILLIAM D JR & DENISE PARCEL: ID#797659035900000 ID.B. 6766, PG. 239 227.06' (TOTAL) CNA PROPERTIES L.C. PARCEL: ID#797659245100000 D.B. 8241, PG. 214 #11640 JEFFERSON DAMS HWY 7' PARCEL TO BE 16' SANITARY DEDICATED SEWER EASEMENT � 1642 SF, 0.04 AC. D.B. 1647, PG. 336 0 E 1797ko 4 O 0--- -------------_ - ----- in 00- -------- _ -- - LINE TABLE LINE LENGTHI BEARING L1 7.12 1 S05'42'00"E L2 7.12 N05'46'30"W 99.842 00 r- 000 - 000 rn� 0 z LAXMI NARAYAN DEV PARCEL: 1D#797659413700000 D.B. 10639, PG. 812 ±101.9' TO THE NORTH RIGHT OF WAY LINE OF OSBORNE ROAD ;IMPROVEMENTS ARE NOT SHOWN ON THIS PLAT. THIS PLAT DOES NOT REPRESENT A CURRENT FIELD SURVEY. (EASEMENTS MAY EXIST THAT ARE NOT SHOWN. BOUNDARY INFORMATION COMPILED FROM A PLAT BY BY SHADRACH do NEAL, LLC., TITLED `ALTA/ACSM LAND TITLE SURVEY SHOWING EXISTING IMPROVEMENTS TO A 1.601 ACRE PARCEL OF LAND LAND SITUATED ON THE WEST UNE OF JEFF DAMS HIGHWAY BERMUDA DIST., CHESTERFIELD CO., VIRGINIA` DATED: DECEMBER 2. 2014 125.14' A%S 30A R0u 0 60' 100' N O N 00 V) a 0 0 �0 O N 0 00 t- r` N 0 04 C3 Uto0) - tD z rn� zr�� m 2N in F¢- L cpU ir Q a , PG. 44 PLAT SHOPPING 0.04 ACRE DEDICATION ALONG OSBOURNE ROAD ACROSS THE PROPERTY OF PARCEL: ID#797659245100000 BERMUDA DISTRICT CHESTERFIELD COUNTY, WRGINIA MARCH 17, 2015 SCALE : 1' = 50' HIGHMARK ENGINEERINGsambr W ►9= Page 1 of 1 Meeting Date: April 15, 2015 Item Number: 8.C.6.b. Subiect: Acceptance of Parcels of Land Adjacent to Harpers Mill Parkway from HMG Investments, LLC County Administrator's Comments: County Administrator: At& VV Board Action Requested: Accept the conveyance of three parcels of land containing a total of 0.731 acres adjacent to Harpers Mill Parkway from HMG Investments, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of three parcels of land containing a total of 0.731 acres adjacent to Harpers Mill Parkway from HMG Investments, LLC, as shown on the attached plat. This dedication is for the development of Harpers Mill Recreation Center. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No 400,0074 "VICINITY SKETCH Acceptance of Parcels of Land Adjacent to Harpers Mill Parkway from HMG Investments, LLC 4 1 4C( 0 Al HARPERS NULL PKWY .731 Acre Dedication .......... Chesterfiald County Department of Utilities W I hcM- 5'2:3.,33 feet �s �., � .ar... u�� . •� • d n ou J 5 N O W W 11 4 eeaviv � �w, n q8 r 1 � $ ,1 1' $�,���ynOfl Jai ah, � sig � J Q i ? t >> F o p yy m r 1 � $ ,1 1' $�,���ynOfl Jai ah, � sig .� Q z� w o a � Z =�Lm�WZLu c.cC0 =W Q Q- �-Ji+p �SCnCJ �w w �wm � tqwq� U p 2 P i g ti W pT/ n 2 777 Q1Q W Iot V^ V4 H LU \\ i lilt" 61 1 V a CHESTERFIELD COUNTY - BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: April 15, 2015 Item Number: 8.C.7. Subject: Request Permission for a Proposed Privacy Fence and Brick Paver Patio with Fireplace to Encroach within an Eight -Foot Easement Across Lot 5, Magnolia Green, Section H-2 County Administrator's Comments: County Administrator: 4 Board Action Requested: Grant Sean Loso and Erin Loso permission for a proposed privacy fence and brick paver patio with fireplace to encroach within an 8' easement across Lot 5, Magnolia Green, Section H-2, subject to the execution of a license agreement. Summary of Information: Sean Loso and Erin Loso have requested permission for a proposed privacy fence and brick paver patio with fireplace to encroach within an 8' easement across Lot 5, Magnolia Green, Section H-2. This request has been reviewed by Environmental Engineering, Utilities, Comcast Cablevision and Verizon. There are no improvements in the easement. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes ❑ No # 0000 MA IN 1101 Request Permission for Fence and Brick Paver to Encroach within an Across Lot 5, Magnolia a Proposed Privacy Patio with Fireplace Eight-F'oot Easement Green, Section H-2 rj%-J40 t ENDERJ C �EE-E REQUEST PERMISSION FOR A PROPOSED PRIVACY FENCE AND PATIO WITH FIREPLACE N Chesterfield County Department of Utilities W*F- S THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT AND MAY BE SUBJECT TO EASEMENTS OF RECORD WHICH ARE NOT SHOWN ON THIS PLAT, THE SUBJECT PROPERTY SHOWN HEREON APPEARS TO BE LOCATED IN ZONE `X' AS GRAPHICALLY SHOWN ON THE FLOOD INSURANCE RATE MAP COMMUNITY PANEL NUMBER 51041C0115D. EFFECTIVE DATE: DECEMBER 18, 2012. THIS SURVEYOR MAKES NO GUARANTEES AS TO THE ACCURACY OF THE ABOVE INFORMATION. THE LOCAL F.E.M.A. AGENT SHOULD BE CONTACTED FOR VERIFICATION. UNDERGROUND POWER & TELEPHONE. oI DECK '1$'3 , / CONCRETE \ / DRIVE & R/f \ \ 2 WALK \\\ SAF • .a Ip \ • \ z� LOT 6 20' SANITARY SEWER EASEMENT \ \ R DB.9571 PG.656 4a? 4' .IWp STORY ' No.16900ME ESE low. GpMp1 'o BUILDING LINE L=64.03' F VILD SENNA PLACE (40' R/W) 217.15 FT. TO THE E/L EXTENDED OF WILD SENNA TRAIL PHYSICAL IMPROVEMENTS ON LOT 5 MAGNOLIA GREEN SECTION H-2 MATOACA DISTRICT CHESTERFIELD COUNTY, VIRGINIA PURCHASER, ' OPEN SPACE A LOT 4 Sean Loso R/F \ Erin Loso 16900 Wild Senna PI D8. 10,485 PG. 64s Pity: 707670906340000 LEGEND ® WATER METER IB A/C UNIT Q GAS METER Y0 UNGBLOOD, TYL 3R & ASSOCIATES, P. C. CIVIL ENGINEERS, PLANNERS & LAND SURVEYORS 7309 HANOVER GREEN DRIVE P.O. BOX 517 MECHANICSVILLE, Va, 23111 Ar 0 a g �-�p 4 cda a I LLI Z J LU t� t�.t L1 Z Lil st J w F UL4 �4� -- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 h 9 AGENDA Meeting Date: April 15, 2015 Item Number: 8.C.8. Subiect: Request to Quitclaim a Portion of a Variable Width Water Easement Across the Property of Stonehenge Village, LLC County Administrator's Comments: County Administrator: ie& , Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width water easement across the property of Stonehenge Village, LLC. Summary of Information: Stonehenge Village, LLC has requested the vacation of a portion of a variable width water easement across its property as shown on the attached plat for the development of Stonehenge Village. This request has been reviewed by the Utilities Department. New easements will be dedicated. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes El No # "VICINITY SKETCH Request to Quitclaim a Portion of a Variable Width Water Easement Across the Property of Stonehenge Village, LLC M M Portion of a Variable Width Water Easement to be QLfitclaimed M N Chesterfield County Department of Utilities .almlah. . S 1 fth -5ZI33 feet Q 4 U 11 p q Ld �JfOJ you 11A W ca T5 PIS 69 * No I Igo In' igwWa o K� OU tr O �JfOJ W CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 15, 2015 Item Number: 8.C.9. Subiect: Set Public Hearing to Consider Code Amendments Relative to Development Standards Modification County Administrator's Comments: County Administrator: Board Action Requested: Set May 27, 2015 for public hearing to consider attached code amendments. Summary of Information: PLANNING COMMISSION ACTION AND RECOMMENDATION On March 17, 2015, following a public hearing the Planning Commission by unanimous vote recommended approval of the attached ordinance amendments. AMENDMENT OVERVIEW The proposed amendment would permit the director of planning to grant modification to development standards for, or which relate to, a building or other improvement to include standards such as those related to size, height location or features. In granting the modification, the director must make specific findings similar to those required for a variance and may impose conditions related to the impact of the modification. This granting authority would not apply to certain specific standards such as those related to Signs, Upper Swift Creek regulation, CBPA, Floodplain or provisions where modification authority is granted to another department or entity. Preparer: Kirkland A. Turner Title: Director of Plannin Attachments: 0 Yes F-1No # 300084 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information (Continued) Page 2 of 2 The property seeking the modification will be posted and adjacent property owners notified in writing of both the application and the decision. Any appeals of the director's decision on the modification would be considered by the Board of Zoning Appeals. As a result of this new process, amendment to the fee provisions of the ordinance would be required. The fee for this process is proposed to be $300 which is the same as the current fee for an administrative variance. In addition, proposed amendment would remove as necessary from the ordinance the existing provisions relating to development standards modification by the Planning Commission and administrative variance. mm� AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19-19, 19-21, 19-23, 19-24, 19-25, 19-27 and 19-301 OF THE ZONING ORDINANCE RELATING TO DEVELOPMENT STANDARDS MODIFICATIONS APPROVED BY THE DIRECTOR OF PLANNING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-19, 19-21, 19-23, 19-24, 19-25, 19-27 and 19-301, of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: Chapter 19 ZONING 111 See. 19-19. Reserved. Planning may grant medifleations to development standards and requirements. LN it w�wulnww ■n e _. LN it w�wulnww ■n e 1928:93722.4 1 1928:93722.4 GCO087 W MOM - s 1928:93722.4 GCO087 s _. 1928:93722.4 GCO087 M1 Sec. 19-21. Same --Powers and duties. The board of zoning appeals shall have the following powers and duties: (a) To hear appeals as provided for in sections 19-19.1 and 19-23. M Sec. 19-23. Director of planning; authority to grant ^,aministr modifications to development standards. planning unless he makes the fellevving findings in A, Except as restricted herein, the director of planning may grant a modification to the provisions of this chapter regarding development standards for a building, other improvements, or standards related to a building or other improvements including, but not limited to, size, height, location or features. Modifications shall not be permitted to the standards of Section 19-227 (Sale of alcoholic beverages near schools); Article III, Division 3 (Floodplain Management Districts and Dam Break Inundation Zones), Article IV, Division 4 (Chesapeake Bay Preservation Areas); Article IV, Division 5 (Upper Swift Creek Watershed); Article IV, Division 6 (Stormwater Management and Best Management Practice Basins), Article VII, Division I, Subdivision V (Access and Internal Circulation — Nonresidential or Mixed-use Development): Article VII, Division 4 (Signs), Article VII, Division 5 (Access and Internal Circulation — Nonresidential or Mixed-use Development), or any other development standard for which the ordinance expresslyrg ants authority for modification by another department or entity. In granting a development standards modification, the director of planning shall make the following findings in writing: (1) That the strict application of the ordinance requirement would produce undue hardship; (2) That sueh hardship is not shared generally by other properties in the same zoning district and the same vicinity; and (3) That the atit herizatie , „r stieh adffl nistr- ive vafianee ill net be „ substantial detriment to adjacent property will not result; and that 1928:93722.4 3 eGOSS the character of the zoning district will not be changed_ b the granting of the In granting a modification. conditions may be imposed related to the impact of the modification as deemed necessary to substantially secure the objectives of the standards of this chapter. (c) Any application for an administrative vafianee development standards modification dere fibed in this seetien shall be made in accordance with the .revisions of section 19-24. (d) The director of planning shall, at least 14 days before acting on any application for ^nom--administr-at4ve a development standards modification, post on the land or building involved a notice of the application as provided in section 19-26. (e) The director of planning shall send written notice of an application for a* administrative var-ian a development standards modification to adjacent property owners by registered, certified or first class mail. The "date of notice" shall be the date the notice is mailed. The notice shall specify that the director of planning will approve or disapprove the application net less no sooner than 21 days after the date of notice and shall advise the recipient of the opportunity to respond to the application prior to the expiration of the 21 days. If written notice is provided by first class mail, the director of planning shall make affidavit that such notice has been sent and shall file the affidavit with the application. Mf The director of planning shall approve or disapprove an application €er—an a minist -ati e vafi ,n^^ net less no sooner than 21 days after the date of notice of the applielen ner -here and no later than 90 days after the application f the vafi is received. A copy of the written decision to include the findings shall be provided to the applicant and any adjacent property owner who responded in writing to the notice. N(g) Any appeal of the final decision of the director of planning en an applieatien fef an administrati-ve var-iarnee-shall may be made to the board of zoning appeals the e0unty pufsuant to in accordance with section 19-21. 1928:93722.4 4 jim Sec. 19-24. Applications. (a) (1) Any application for zoning approval or modification to development standards of may be initiated by resolution of the board of supervisors; by motion of the planning commission; or by petition of the property owner, contract purchaser with the property owner's written consent, or the property owner's agent, with the property owner's written consent. 000 Sec. 19-25. Fees. Variance Appeals 300 Special Exception Manufactured Home All Others Amend Conditions of Previously Approved 300"" 30011"2l Appeal Planning Director's Decision on Zoning Matters 1700 Deferral request by applicant of Board of Zoning Appeals Public Hearing 200 Development Standards Modification, Development Standards Modification 300 Planning Permit or Temporary Family Health Care Unit 100 Written Determinations Written Determinations 150 Notes for Table 19-25.13. [1] One application may be made on a single lot for any combination of the requests footnoted as [1]. The fee for any combination of these requests shall not be cumulative; rather the fee shall be based upon the category having the highest fee. single any eembinatien of these requests shall not be eumulative; rather the fee shall be based upen the D hwy,ing the highest fee. b Sec. 19-27. Applications within 12 months. (-a) An application for a zoning approval shall not be considered by the board of supervisors or the board of zoning appeals within 12 months of denial of substantially the same request. 1928:93722.4 5 J M Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: Development approval: Includes modification to development standards, exception to requirements, , site plan and schematic plan approval. Development standards modification: A deviation from the provisions of this chapter regarding development standards for a building. other improvement. or a standard related to a building or other improvement as outlined in Section 19-23. arf ��i� ��woni is ioo....� 11/ (2) That this ordinance shall become effective immediately upon adoption. 1928:93722.4 I 2=� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2015 Item Number: 8.C.10. Subiect: Award a Construction Contract and Authorize the County Administrator to Execute a Contract and a VDOT Grant Agreement Amendment for Construction of the Ettrick/VSU Riverside Trail and Parking Area County Administrator's Comments: County Administrator: Board Action Reguest6d: Award a construction contract to $365,000 and authorize the County construction of the Ettrick/VSU execute an amendment to the VDOT Summary of Information: Brock Construction Inc. in the amount of Administrator to execute the contract for Riverside Trail and Parking Area and to Enhancement Grant Agreement. This construction contract is for construction of a 0.33 mile ADA accessible shared -use pedestrian and bicycle trail along the Appomattox River and a 12 space trailhead parking area. The trail and parking area are located on property leased from VSU. Funding is available in a previously approved and funded VSU Ettrick Trail CIP project that also includes funds from a FY2011 VDOT Enhancement Grant. Additionally, $104,000 from the Park Improvements CIP funding will be utilized to complete the funding for this segment of the project. This segment is one phase of a planned trail system along the Appomattox River. The trailhead will be accessed from Jackson Street. This facility will provide new access to the Appomattox River and provide walking, fishing, and nature observation opportunities for park visitors. Existing funds are sufficient to cover the contract. The amendment to the VDOT Enhancement Grant adjusts the completion date for the project to align with the construction contract. Preparer: Michael S. Golden Title: Director Parks and Recreation Preparer: Allan Carmody Title: Director Budget and Management Attachments: 0 Yes ❑ No # Meeting Date: April 15, 2015 Item Number: 8.D. Subiect: Claim of American Infrastructure for Additional Compensation for the Route 10 (I-95 to Ware Bottom Spring Road) Road Project County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board deny the claim of American Infrastructure. Summary of Information: Under Virginia law, a contractor who wishes to obtain additional funds from a county for work that the contractor has performed must first make a claim for the additional funds to the Board of Supervisors and have the claim denied before the contractor may file a lawsuit. In this claim, American Infrastructure (AI), a road construction firm out of Philadelphia, seeks additional compensation under its contract with the County to construct the widening of Route 10 from Interstate 95 east to Ware Bottom Spring Road. In 2010, the County entered into a contract with AI to construct the Route 10 road widening for the sum of $12,975,000. There were numerous delays in completing the project, and it was not substantially completed until over 15 months after the contract completion date. Staff believes that the bulk of these delays were the result of inadequate staffing, lack of effective planning, and sub -standard work by AI. However, there was one delay which resulted from the discovery of propane gas in the sub -surface soil, the origins of which were never identified. AI is entitled to extra compensation and a contract time extension for this problem. Preparer: Jeffrey L. Mincks Title: County Attorney 0505:94108.1 Attachments: ® Yes FINo # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 749p,.." �RCS"14' AGENDA Meeting Date: April 15, 2015 Item Number: 8.D. Subiect: Claim of American Infrastructure for Additional Compensation for the Route 10 (I-95 to Ware Bottom Spring Road) Road Project County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board deny the claim of American Infrastructure. Summary of Information: Under Virginia law, a contractor who wishes to obtain additional funds from a county for work that the contractor has performed must first make a claim for the additional funds to the Board of Supervisors and have the claim denied before the contractor may file a lawsuit. In this claim, American Infrastructure (AI), a road construction firm out of Philadelphia, seeks additional compensation under its contract with the County to construct the widening of Route 10 from Interstate 95 east to Ware Bottom Spring Road. In 2010, the County entered into a contract with AI to construct the Route 10 road widening for the sum of $12,975,000. There were numerous delays in completing the project, and it was not substantially completed until over 15 months after the contract completion date. Staff believes that the bulk of these delays were the result of inadequate staffing, lack of effective planning, and sub -standard work by AI. However, there was one delay which resulted from the discovery of propane gas in the sub -surface soil, the origins of which were never identified. AI is entitled to extra compensation and a contract time extension for this problem. Preparer: Jeffrey L. Mincks Title: County Attorney 0505:94108.1 Attachments: ® Yes FINo # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA In this claim, AI seeks additional compensation from the County in the amount of $7,513,966.80. Of this sum, $1,237,168.90 represents contract funds which the County is holding and the remaining $6,276,797.90 represents a claim for new compensation. Thus, this claim is for nearly 50% above the original contract amount. Staff has retained the services of an independent consultant who has reviewed the claim and agrees with staff that the claim overstates any additional compensation to which AI may be entitled except for the propane gas delay by several orders of magnitude. Staff believes that claim for the gas delay is worth less than $500,000 and would entitle AI to a contract extension of approximately two months. Providing AI with such an extension would still leave AI responsible for a delay of over a year in completing the project, with resulting liquidated damages of over $1,000,000, far in excess of any additional compensation to which AI would be entitled. Moreover, AI also breached its contractual obligation to provide at AI's cost, the required additional services from CSX for construction engineering/inspection and flaggers at a CSX railroad crossing during the 15 -month period of the delay, and the County was required to expend $409,854.90 to CSX to supply the construction engineering/inspection and flagmen. AI is also responsible for compensating the County for this contract breach. For these reasons, staff recommends that the Board deny AI's claim so that this matter can proceed to litigation. Staff is willing to discuss a possible settlement of the claim with AI, but at this time, the difference between the amount claimed by AI and the amount which staff believes is a legitimate, bona fide claim is so great that staff does not believe settlement discussions would be fruitful. A copy of the text of AI's claim is attached. Documentation submitted by AI in an attempt to support its claim is available for review in the Office of the Clerk to the Board. 0505:94108.1 "BETTER, FASTER, SAFE" P.O. Box 98 - Worcester, PA 19490 (610) 222-8800 March 27. 2015 Janice Blakley, MMC Clerk to the Board of Supervisors Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Re: Project: Route 10 (1-95 to Ware Bottom Springs Road) Contract: Invitation for Bid No. 10-9982 Owner: County of Chesterfield Dear Ms. Blakley: On November 26, 2014, American Infrastructure -VA, Inc. ("Al") submitted AI's global claim (the "Claim") on the above -referenced contract to Chesterfield County. Consistent with recent discussions with Deputy County Attorney Stylian P. Parthemos, Al now wishes to present the Claim to the Board of Supervisors. Further, we understand from Mr. Parthemos that the County has not transmitted the Claim previously to the Board. Accordingly, enclosed please find our November 26, 2014 submission to the County, consisting of (a) our November 26, 2014 letter and exhibits and (b) an electronic copy of all of the Claim submissions, including earlier submissions dated January 17, 2013 and December 20, 2013. Those earlier submissions were voluminous. The January 2013 submission consisted of a 59 -page narrative and documentary support in four large binders, and the December 2013 submission consisted of a 49 -page narrative and two binders. In effect, the November 26, 2014 submission presented additional claim components and served as a supplement to the earlier submissions, and all three claim submissions together comprise the Claim. Please let us know if you would prefer to receive hard copies of the earlier submissions. As stated in the Claim, Al maintains that it completed the project on October 22, 2013. The County, however, took the position that there were certain outstanding items at that time that required corrective action by Al. While disputing the County's position, Al agreed to perform additional work to resolve the outstanding items subject to its right to recover additional compensation and time for its efforts. Approximately a year later, by letter dated November 5, 2014, the County issued a "Final Estimate" for the Contract, and Al promptly submitted the Claim. The County, however, has yet to respond. Chesterfield County Clerk to the Board of Supervisors Route 10 (1-95 to Ware Bottom Springs Road) March 27, 2015 Pagel of 2 We had been hopeful that the County would engage Al in a discussion concerning the merits of the Claim. To that end, we reached out to the County back in 2013 regarding the disputes process. We understood that the County would evaluate the Claim after project completion and engage in negotiations with Al, and failing a resolution, the parties would then submit the Claim to the Board of Supervisors for its consideration. Given the substantial time that has passed, we feel we must now present the Claim to the Board of Supervisors to advance the process. In closing, we understand that the Board has scheduled a meeting on April 15, 2015, and we would like to present the Claim at that meeting. Please let us know of any arrangements that we will need to make regarding such presentation, as well as the meeting schedule and any other particulars. We look forward to hearing from you and appreciate your cooperation. Sincerely, AMERICAN INFRASTRUCTURE -VA, INC. Aai my ers Vice President/eneral Manager Enclosures cc w/o encl.: Stylian P. Parthemos, Deputy County Attorney File "SETTER, FASTER, SAFE" 301 Concourse Blvd- Suite 300 Glen AIIcn, VA 23059 804-290-8500 Fax: 804-418-7935 anicricaniniragtructtrre.com November 26, 2014 Chesterfield County Department of Transportation Attn: Stan Newcomb 9901 Lori Road P.O. Box 40 Chesterfield, VA 23832 Timmons Group, Inc. Attn: Chris Kiefer 1001 Boulders Parkway, Suite 300 Richmond, VA 23225 Re: Project: Route 10 (1-95 to Ware Bottom Springs Road) Contract: Invitation for Bid No. 10-9982 Owner: County of Chesterfield Gentlemen: Please accept this submission of American Infrastructure -VA, Ine.'s ("AI -VA") global claim (the "Global Claim") on the above -referenced contract (the "Contract"). The prior claim submissions dated January 17, 2013 and December 20, 2013, as described below, are referenced and incorporated as if set forth herein in their entirety. In the interest of completeness, we are enclosing herewith an electronic copy of all of the claims submissions (including exhibits) that comprise the Global Claim. Prior Claim Submissions On January 17, 2013, Al -VA submitted a global claim (the "January 2013 Submission"), consisting of a 59 -page narrative and substantial backup in four large binders. Thereafter, A1 - VA maintained that it completed the project on October 22, 2013, and on December 20, 2013, AI -VA submitted a supplement to the global claim (the "December 2013 Supplement"), consisting of a 49 -page narrative and two binders. Through those two submissions, AI -VA sought the following remedy for changes and delays to the project: 000098 I . Recovery of Direct Costs totaling $1,626,997.69 for Issue Numbers 1 through 23; 2. A time extension of 465 days through project completion on October 22, 2013; 3. Recovery of Damages for Delay and Impacts totaling $4,667,825.91; and 4. Recovery of Contract Balances and Change Order #7 totaling $1,058,449.35. "Outstanding" Items of Work On November 25, 2013, the County's Engineer sent an e-mail disputing that AI -VA had completed the project on October 22, 2413. In the e-mail, the Engineer stated that the following four items remained "outstanding ... requir[ing] corrective action by AI so that we can close this project out": 1. Leaks along the face of curb and corners of the bridges; 2. Westbound deck longitudinal crack; 3. Great Coastal ponding/grading situation; and 4. Sanitary sewer liner situation.' Thereafter, Al -VA and the Engineer exchanged communications, including Al -VA's letter dated December 4, 2013, the Engineer's e-mail dated December 13, 2013, and Al -VA's letter dated February 12, 2014. In summary, Al -VA maintained (and continues to maintain) that the project was completed on October 22, 2013, and that the Engineer's direction to AI -VA to address the "outstanding" items represents a demand to perform additional and/or corrective work for which AI -VA is not responsible. In recognition of the County's position that AI -VA's global claim was not ripe until the County acknowledged project completion, AI -VA agreed to address the outstanding items subject to a reservation of its rights to additional compensation and time for such efforts. By letter dated July 3, 2014, AI -VA informed the Engineer that it had completed the performance of the outstanding items of work. In response, the Engineer stated in an e-mail dated July 8, 2014 that "[wje consider Al to have been complete with the project on July 2, 2014 after finishing the bridge remediation work and the remediation work at Great Coastal, contingent upon acceptance of the work by VDOT/CDOT." Thereafter, Chesterfield County sent a letter dated September 12, 2014 to AI -VA stating in part as follows: "The purpose of this letter is to notify American Infrastructure that Chesterfield County Transportation Department is hereby issuing Final Conditional Acceptance for the project as of September 12, 2014 in accordance with the General Conditions of the contract." ' Later, as noted in AINA's letter dated February 12, 20I4, the Engineer informed AINA that the County no longer required AINA to address this item. 000059 Disputes Process AI -VA and the Engineer disagree about the disputes process applicable to the Contract. In response to AI -VA's earlier claim submissions, the Engineer informed AI -VA "that claims are covered by section 105.19 of the 2007 VDOT Road and Bridge specifications, titled Submission and Disposition of Claims." (E-mails dated January 31, 2013 and January 2, 2014). The Engineer stated further in each e-mail that "we will conduct a preliminary review of your submission, in anticipation of you submitting a claim in accordance with section 105.19 at the appropriate time." Al -VA has conveyed its position, both to the Engineer and to Deputy County Attorney Stylian Parthemos, that Section 105.19 of the 2007 VDOT Road and Bridge Specifications (hereafter, "Section 105.19") does not apply to the Contract. As stated in our letter dated February 8, 2013 to the Engineer, the Contract is between AI -VA and the County of Chesterfield, not VDOT. Moreover, Paragraph 60 of the General Conditions portion of the contract, which is entitled "Procedures for Claims and Disputes," outlines the disputes procedure applicable to the contract. In addition, Paragraph 2 of the General Conditions provides that any action or other adjudicatory proceeding must be filed in the Circuit Court of the County of Chesterfield, Virginia, i.e., not pursuant to an administrative process such as the one outlined in the VDOT Specifications. The reference to the VDOT Specifications in certain sections of the Contract relates to the performance of the work, not to a claims and disputes procedure. In any event, subject to its positions as stated previously and without waiving those positions, AI -VA now submits its claim pursuant to both Paragraph 60 of the General Conditions (which AI -VA contends governs) and Section 105.19 (which the County contends governs) in order to move along the disputes process. Section 105.19 states in part as follows: Upon completion of the Contract, the Contractor may, within 60 days after the final estimate date established by the Department pursuant to Virginia Code § 33.1-386, deliver to the Department a written claim, which must be a signed original claim document along with three legible copies of the claim document, for the amount he deems he is entitled to under the Contract. For purpose of this Section, the final estimate date shall be that date set forth in a letter from the Department to the Contractor sent by certif ed mail and shall be considered as the date of notification of the Department's final estimate. Regardless of the manner of delivery of the claim, the Department must receive and have physical possession of the Contractor's written claim within the 60 day period that commences with the final estimate date. Submittals received by the Department either before the final estimate date or after the 60 day period shall not have standing as a claim. On November 6, 2014, the County issued a letter dated November 5, 2014 stating in part: "This represents the FINAL ESTIMATE for the project." (emphasis in original). Accordingly, under Section 105.19, the claim is now ripe for review.' 2 Section 105.19 contemplates that the written claim will be delivered to VDOT. Given American Infrastructure's contract is with the County, and not with VDOT, American Infrastructure inquired of the County as to whom at 000:100 Additional Claim Components AI -VA maintains that it is entitled to recover additional compensation and a time extension in connection with its performance of the "outstanding" work items. Those items are as follows: (1) Issue #24: Bridge Deck Design Issue — Westbound Deck; (2) Issue #25: Sidewalk Deck Interface Leak Issue; and (3) Issue # 26: Great Coastal Trucking Area Grading Issue. Each of these items, including the associated time and compensation due to AI -VA as a result of these items, is discussed in turn below. Issue #24: Bridge Deck Design Issue — Westbound Deck AI -VA's initial Supplement to its Project Request for Equitable Adjustment (submitted on or about December 20, 2013) included Section B.1, which describes AI -VA's entitlement to additional compensation and additional time due to the work it was directed to perform as a result of the flawed design of the bridge deck. (See Section B.1, Issue #8: "Bridge Deck Design Issue"). On page 12 at footnote 2 of that section, AI -VA noted that at the time of that submission, CDOT was directing AI -VA to implement an epoxy overlay for a longitudinal crack along the Westbound lanes. AI -VA maintains that that cracking is the result of the flawed bridge design described in Section B.I and the documents referenced therein and that AI -VA is therefore entitled to additional compensation and additional time associated with its performance of the epoxy overlay work. Accordingly, Ai -VA references, and incorporates herein, Section B.I from its earlier supplement. As related to Issue #24: Bridge Deck Design Issue — Westbound Deck, AI -VA is requesting $79,939.36 in Direct Cost Compensation. The direct costs associated with this issue are set forth in Exhibit 1 to this Letter. These direct costs include the items associated with maintenance and protection of traffic, pavement marking removal, and reinstalling permanent pavement markings. AI -VA is also entitled to an extension of time and associated delay costs as a result of this issue. This entitlement is further detailed in the delay summary set forth below. Issue #25: Sidewalk -Deck Interface Leak Issue AI -VA is entitled to additional compensation and an extension of time as a result of the additional work it was directed to perform to address leaks along the face of the curb and corners of the bridges. VDOT it should submit the claim. Pursuant to an email from Deputy County Attorney Stylian Parthemos on ]November b, 2414, the County confirmed that VDOT does not need American Infrastructure to send them a copy of the claim. The County further instructed American Infrastructure to send the claim to the County, and confirmed that the County would send VDOT a copy if they request it. American Infrastructure is relying upon this direction. AI -VA constructed a longitudinal maintenance access sidewalk along the bridge deck in accordance with the contract plans and specifications. In or about early November 2013, after leaks were discovered resulting from water seeping through the joint between the bridge deck and the sidewalk, CDOT provided a remedial design in the form of an epoxy sealant. However, the sealant did not solve the seepage problem. On November 25, 2013, CDOT directed AI -VA as follows: • Open crevice between the sidewalk and bridge deck shall be routed and epoxy injected full length of bridge with an epoxy material approved by VDOT (e.g., EP -5 or equivalent) • Holes in existing silicone joint sealant shall be filled with additional silicone sealant or otherwise corrected. • Any additional areas of existing silicone sealant that has holes or insufficient bond to the concrete deck, backwall or strip seal gland shall be corrected. On December 4, 2013, AI -VA sent a letter to CDOT explaining further that the leaks resulted from a flawed design and re -design. However, subject to its right to recover additional compensation and time, AI -VA outlined a process for performing the work as directed. By email dated December 13, 2013, CDOT directed AI -VA to perform the work as outlined in AI -VA's earlier letter. AI -VA maintains that the cause of the water seepage and resulting leaks is a flawed bridge design, including the lack of any dowels or other means of joining the sidewalk to the bridge deck. An independent constructability analysis performed for AI -VA by Hirschmugl, Heine & Associates, Inc. confirms that the flawed bridge design is the cause of the water seepage and leaks resulting therefrom. (See Exhibit B.1-2 to the Project REA Supplement Dated December 20, 2013, at pages 24-28, 30-31). In summary, the failure of the interface is not any error on the part of AI -VA, and therefore AI -VA is entitled to compensation for the remedial efforts to address this issue as directed by CDOT. As related to Issue #25: Sidewalk -Deck Interface Leak Issue, AI -VA is requesting $8,09I.60 in Direct Cost Compensation. The direct costs associated with this issue are set forth in Exhibit 2 to this Letter, and include the items associated with maintenance and protection of traffic, grinding a /z" groove along the entire interface of the sidewalk and deck, and the installation of epoxy in this grooved interface in an effort to obtain a water tight seal. AI -VA is also entitled to an extension of time and associated delay costs as a result of this issue. This entitlement is further detailed in the delay summary set forth below. Issue #26: Great Coastal Trucking Area Grading Issue AI -VA is entitled to additional compensation and an extension of time as a result of the additional re -grading work it was directed to perform in the Great Coastal Trucking yard area (Area 7). Section 303.05 of the VDOT Road and Bridge Specifications specifies grading tolerances for the project, and Subsection 303.05(b)2.b, which applies to the area at issue, states as follows: "Slopes 3:1 and flatter shall be uniformly finished and shall not deviate from the theoretical plane surface by more than 0.5 foot." AI -VA constructed this flat fill area in accordance with those tolerances. Even though CDOT did not identify any location where the slope deviates from the theoretical plane surface by more than 0.5 foot, CDOT directed AI -VA to perform additional re -grading work in this area based on one small area that drained slowly, which CDOT has referred to as a "bird bath." In response to CDOT's direction, AI -VA provided pricing for "laser" grading, a method of precision grading often used in the construction of athletic fields and golf courses that is designed to achieve tolerances to approximately +1- 0.25 inches, which is significantly "tighter" than the more relaxed tolerances specified in the VDOT Specifications as described above. CDOT's direction to perform the re -grading work in this area represents a change to the scope of work, thus entitling Al -VA to additional compensation for this work. Had this area been designated with different grading requirements, AI -VA would have employed different means and methods to achieve tighter grading tolerances, which would have resulted in a higher cost to CDOT. As related to Issue #26: Great Coastal Trucking Grading Issue, Al -VA is requesting $17,521.25 in Direct Cost Compensation. The direct costs associated with this issue are set forth in Exhibit 3 to this Letter, and include the items associated with installing silt fence, tilling existing vegetation, laser grading the impacted area, and reseeding for vegetation. AI -VA is also entitled to an extension of time and associated delay costs as a result of this issue. This entitlement is further detailed in the delay summary set forth below. Extension of Time and Associated Delay and Impact Damages As detailed in our December 2013 Supplement, AI -VA is entitled a time extension of 465 days through project completion on October 22, 2013, and is entitled to recovery of damages for delay and impacts totaling $4,667,825.91. As a result of the County's direction to perform the extra work represented by Issue Numbers 24 through 26 detailed in this letter, AI -VA suffered further excusable, compensable delay, Issue Numbers 24 through 26 represent additional scope that the County added at the end of the job, and after AI -VA had already achieved final completion of the project. As a result of this conduct, the County extended the project's critical path, as AI -VA now had to complete the new scope in order to "re -achieve" final project completion. The result is project delay that is both excusable and compensable. Specifically, AI -VA is entitled to an extension of time from October 22, 2013 through September 12, 2014, or an additional 326 days. As AI -VA had largely demobilized its field office during this period of extra work, AI -VA was able to mitigate damages resulting from the delay. Therefore, AI -VA is not seeking amounts above those reflected in Exhibits I through 3 of this letter for the additional work at issue. Contract Balance and Change Order No. 7 As stated above, the County has now accepted the Contract as complete, and as a result, there is no basis for the County to continue to withhold any Contract Balance or Change Order No. 7. Accordingly, Al -VA is now submitting herewith a requisition for payment in the amount of $1,058,349.35, which represents the Contract Balance and Change Order No. 7 in the total amount of $1,058,449.35 less $100. Al -VA is not requesting "final" payment, i.e., in the full amount of the Contract Balance, due to the pendency of the Global Claim. Claim Summary Based on Al -VA's Global Claim (consisting of the January 2013 Submission, the December 2013 Supplement, and this letter), it is evident that Al -VA has suffered numerous impacts to its performance which increased the costs of construction and delayed the project completion. Because of these impacts and other amounts due and owing, Al -VA is entitled to compensation in the amount of $7,513,966.80. This amount is summarized in the table below and represents the direct cost impacts and delay costs resulting from the impacts to its performance, as well as outstanding contract balances and amounts for Change Order No. 7. Al -WA is also entitled to a. time extension of 791 days, as summarized in the table below: Excusable and Compensable 699 days Excusable but not Compensable 92 days TOTAL of TIME IMPACTS 791 days As a final matter, please note that, subject to and without waiving our position as to the inapplicability of Section 105.19, we have included as Exhibit 5 to this Letter the Claim certification contemplated by Section 105.19. ' See Exhibit 4 to this Letter, which replaces Exhibit E-1 to the December 2013 Supplement (which replaced Exhibit 5.2-4 of the January 201:3 Submission). Al -VA also reserves its right to any interest or other amounts it may be due under the contract and applicable taw. G01cis We stand ready to discuss our Global Claim with you in detail in an effort to reach a prompt and amicable resolution of these matters. Accordingly, please do not hesitate to contact me at your convenience to review this submission. Sincerely, AMERICTRUCTURENA, INC. A yers Vi President/General Managcr Cc: file (D 0 0 10 6 E Global Claim of Allan Myers VA, Inc. f/k/a American Infrastructure - VA, Inc. Project: Route 10 (1-95 to Ware Bottom Springs Road) BRADLEY ARANT ®2015 Bradley Arent Boult Cummings LLP 1 BOULT CUMMINGS PRESENTATION OUTLINE Allan Myers ➢ Contract/ Project Overview ➢Overview of Major Issues ➢Claim Overview ➢Claim Components • Additional Direct Costs • Delay and Impact Costs • Bond Costs • Contract Balance and Change Order No. 7 BRADLEY ARANT ®2015 Bradley Arent Boult Cummings LLP 1 BOULT CUMMINGS 4/15/2015 1 ALLAN MYERS Effective April 10, 2015, American Infrastructure -VA, Inc. formally changed its name to Allan Myers VA, Inc. The change is in name only; there has been no change in ownership or structure of the company. Allan Myers was founded in 1939 by Allan A. Myers and his son, Allan C. Myers. For 75 years, Allan Myers has been building the infrastructure that defines the Mid -Atlantic Region, with a focus on the following markets: • Transportation • Site Development • Water Resources • Asphalt and Aggregate Production Our customers include private developers, general contractors, DOTS and utilities, local and state governments and federal military customers. Together, we are the largest civil construction and materials company in the Mid -Atlantic, with seven regional offices and 15 asphalt and aggregate plants. BRADLEY ARANT ®2015 Bradley Arent Boult Cummings LLP 3 7 BOULT CUMMINGS CONTRACT/PROJECT OVERVIEW ➢ Route 10 (1-95 to Ware Bottom Springs Road); IFB No. 10-9982 ➢ Parties • American Infrastructure -VA, Inc. • Chesterfield County Design -bid -build contract ➢ Contract Price: $12,975,000 ➢ Contract Date: July 23, 2010 ➢ Notice to Proceed: August 16, 2010 ➢ Other Players: • Timmons Group, Inc. • TRC Engineers, Inc. • Chesterfield Department of Transportation BRADLEY ARANT ®2015 Bradley Arent Boult Cummings LLP q 7 BOULT CUMMINGS 4/15/2015 2 CONTRACT/PROJECT OVERVIEW Scope of Work ➢ 1,240 meters of road widening from 1-95 ramps to Route 898 (Ware Bottom Springs Road) ➢ 700 meters of reconstruction on Route 732 (Old Stage Road) ➢ 2 new 38 -meter long plate girder steel bridges spanning over CSX railroad and under Dominion Virginia Power high tension electrical lines; new structures supported by cast - in -place concrete abutments sitting upon driven monotube piling ➢ Demolition of 2 existing three -span cast -in-place concrete bridges ➢ Clearing and grubbing, storm water management facilities, erosion and sediment control, new embankment fills, installation of storm water drainage, installation of water main, installation of force main sewer, grading, asphalt, payment markings, traffic signalization, guide rail installation, etc. BRADLEY ARANT ®2015 Bradley Arent Boult Cummings LLP 5 7 BOULT CUMMINGS CONTRACT/PROJECT OVERVIEW Key Dates June 22, 2010 Notice of Contract Award July 23, 2010 Date of Contract August 16, 2010 Notice to Proceed June 30, 2012 Contract Final Acceptance Date October 22, 2013 Project Completion (Al) November 25, 2013 County identifies four items of work July 2, 2014 Project Completion (County) September 12, 2014 Project Final Acceptance (County) BRADLEY ARANT ©2015 Bradley Arant Boult Cummings LLP 6 1 BOULT CUMMINGS 4/15/2015 3 MAJOR ISSUES Milor Issues Impactino-Performance and Causing Additional Costs and/or Delav: 1. Geotechnical issues in the "Skunk Hollow" area of the Project; 2. Pile bearing and capacity; 3. OSHA rule changes affecting pile driving and girder erection operations; 4. Underground propane gas; 5. Static electrical discharge grounding; 6. Gas line relocation; 7. CSXT additional inspection hours; 8. Bridge deck design; 9. Skunk Hollow remediation; 10. Modified expansion joint abutment A; 11. Guard rail upgrade at Old Stage Road North; 12. Striping changes at Old Stage Road North; 13. Additional signs -1; 14. Additional signs - 2; © 2015 Bradley Arant Boult Cummings LLP MAJOR ISSUES Major Issues (cont'd): BRADLEY ARANT 1 BGULT CUMMING5 15. Crib wall modification; 16. Additional trench excavation; 17. Old Stage Road asphalt repairs; 18. Flow fill at Bermuda Triangle Road; 19. Storm line abandonment; 20. Additional survey and modeling; 21. Outfall pipe at drainage structure 9-13; 22. Storm bore elimination and modifications; 23. Bermuda triangle nose modifications; 24. Bridge deck design - Westbound Deck; 25. Sidewalk deck interface leak; and 26. Great Coastal trucking area grading © 2015 Bradley Arent Boult Cummings LLP BRADLEY ARANT 1 BGULT CUMMING5 4/15/2015 4 SELECT ISSUES ➢ Skunk Hollow geotechnical issues ➢ Pile bearing and capacity OSHA rule changes ➢ Underground propane gas ➢ Bridge deck design ®2015 Bradley Arant Boult Cummings LLP BRADLEY ARANT g BOULT GUMMING$ SKUNK HOLLOW GEOTECH ISSUES ➢ Differing site condition relating to soils in "Skunk Hollow" area of project; caused delays due to condition itself, slow re -design, and direction to perform survey for unexploded ordnance Summary Chronology: 10/12/10 Clearing subcontractor's excavator got stuck and sunk 11/19/10 Al proceeds with additional work based on new design, including placing rip rap and installing French drains 12/3/10 Excavator retrieved; Al raises concern relating to ability of soils to support box culvert foundation; but County chooses to wait until excavation for box culvert foundation 2/Ji1 Excavation for box culvert foundation begins; materials testing firm determines soils are unsuitable to support structure 3/1/11 Work stops due to unsuitable soils that would not support junction box foundation for box culvert 6/6/11 County issues revised design for box culvert extension 6/14/11 County provides report relating to possible unexploded ordnance and directs survey 7/22/11 County provides redesign for box foundation and rebar schedule 7/29/11 County provides additional information necessary to construct box culvert extension (See January 2013 submission, Section 3.1 and exhibits referenced therein) BRADLEY ARANT ®2015 Bradley Avant Boult Cummings LLP 10 1 BOULT CummiN05 4/15/2015 5 4/15/2015 PILE BEARING AND CAPACITY ➢ Defective design of piles for project, including ultimate bearing capacity required by Contract v Delays due to: • Extensive investigatory measures and pile driving analyses directed by CDOT • Delayed approval of relevant submittals • Extended waiting periods between initial drive and re -strike • Lack of timely resolution of pile design capacity issue • Recommendation involving five-day waiting period and backfilling predrilled holes with sand • Revised design adding third row of piles and reducing ultimate bearing capacity requirement (See January 2013 submission, Section 3.2 and exhibits referenced therein) BRADLEY ARANT ®2015 Bradley Arent Boult Cumming$LLP 11 1 BOULT CUMMINGS OSHA RULE CHANGES ➢ Post -award changes to OSHA rule governing crane safety caused substantial delays and required extensive changes to pile driving and girder erection operations Bridge to be built under 3 sets of high voltage Dominion Virginia Power ("DVP") lines Contract includes "Special Provisions ("SP") for Transmission Facilities Owned by DVP" and "SP for Section 105.07" - both specify OSHA "10 -foot rule" - for lines more than 50 W, distance must be 104" for every 10 kV over 50 kV Post -contract award, OSHA rules were amended increasing minimum clearances and adding new requirements, including dedicated spotter, additional controls, installation of warning lines, etc. Impacts include: Extensive discussion/coordination with DVP i Changes to pile driving procedures, including procurement of specialty equipment to drive piles instead of lattice boom crane as planned Changes to girder erection procedures, including procurement and installation of gantry system to erect the girders instead of excavators as planned (See January 2013 submission, Section 3.3 and exhibits referenced therein) BRADLEY ARANT 02015 Bradley Arent Boult Cummings LLP 12 1 BOuLT CUMMINGS UNDERGROUND PROPANE GAS ➢ Al encountered underground propane gas, which caused project delay and additional costs • AI encountered blue flames and underground ignitions in pre- drilled holes during cutting and splicing activities near holes • Bridgework shut down from 5/2/11 until 6/22/11 for investigation and testing • Al directed to develop and implement mitigation plan and to perform re -work, including re -grading footings and re -drilling holes (See January 2013 submission, Section 3.4 and exhibits referenced therein) BRADLEY ARANT ©2015 Bradley Arent Boult Cummings LLP 13 1 BGULT CUMMINGS BRIDGE DECK DESIGN ➢ Defective bridge deck design failed to account for staged construction causing substantial delays, increased costs, deck cracking • Dead load deflection tables in Contract Documents were based on monolithic concrete deck placement rather than staged construction mandated by contract • Despite Al warning, County failed to address differential deflection caused by camber differences between Stage 1 deflected deck and Stage 3 undeflected structural steel • County directs closure pours to mitigate differential deflection • Cross -slope issues and transverse cracks develop in deck and County directs modified latex and crack -sealing operations • Longitudinal crack develops in Westbound deck and County directs epoxy overlay • After October 2013 project completion, County directs Al to fix longitudinal crack in Westbound deck (See December 2013 submission, Section B.I. and exhibits referenced therein; HHA report dated November 27, 2013, included as Exhibit B.1-2 to December 2013 submission; and page 4 of November 2014 letter) BRADLEY ARANT ©2015 Bradley Arent Boult Cummings LLP 14 1 BGULT CUMMINGS 4/15/2015 7 CLAIM OVERVIEW Claim Submissions Al formally submitted Global Claim on November 26, 2014 Three parts: ➢ Part 1("January 2013 submission") - submitted January 17, 2013; consists of 59 -page narrative and four binders of backup material y Part 2 ("December 2013 submission") - submitted December 20, 2013; consists of 49 -page narrative and two binders of backup material ➢ Part 3 ("November 2014 letter") - submitted November 26, 2014; consists of 9 -page narrative (including "additional claim components") and five exhibits (Note: County maintained that AI's January 2013 and December 2013 submissions were premature; Al disagrees with County's position) ©2015 Bradley Arent Soult Cummings LLP 15 BRADLEY ARANT 1 BOULT CUMMINCS CLAIM OVERVIEW Summary of Relief Sought ➢ Compensation of $7,513,967 plus interest (including Contract Balance and Change Order No. 7) ➢ Time Extension of 791 days (through September 12, 2014) BRADLEY ARANT ©2015B1adley Ararat Boult Cummings LLP 16 1 BOULT CUMMINGS 4/15/2015 \J CLAIM COMPONENTS Summary Breakdown of Compensation Sought Additional Direct Costs Additional Overhead Costs Escalation Project Maintenance Inefficiencies of Production Bond Costs Contract Balance Change Order No. 7 ® 2015 Bradley Arant Bou It Cummings LLP $1,732,549.90 1,3961,142.73 104,421.85 432,286.74 2,734,974.59 55,141.64 844,722.01 213,727.34 $7,513,966.80 ADDITIONAL DIRECT COSTS Claim Issues Driving Most (89%) of Additional Direct Costs: Pile bearing and capacity - $139,711 OSHA rule changes - $703,746 Underground propane gas - $150,229 Bridge deck design - $379,113 Skunk Hollow remediation - $92,126 Bridge deck design - Westbound Deck - $79,939 BRADLEY ARANT ®2015 Bradley Arent Boult Cumminp LLP ,. , BOULT CUMMINGS 4/15/2015 9 DELAY AND IMPACT COSTS Schedule analysis of delays to project completion performed by Hirschmugl, Heine & Associates, Inc. (HHA) .- Entitlement to time extension of 465 days through project completion on October 22, 2013, including compensation for 373 days of delay Entitlement to further time extension through September 12, 2014 (County final acceptance of project) See Exhibits 4.1-4.5 to January 2013 (including 68 -page narrative); Sections 2.1 and 4.0-4.7 of January 2013 submission; Section C of December 2013 submission; and page 6 of November 2014 letter BRADLEY ARANT ©2015 Bradley Arent Boult Cummings LLP 1 BOULT CUMMING-, DELAY AND IMPACT COSTS Component #1: Additional Overhead Costs - $1,396,143 Based on 373 days of compensable delay at $3,743 per day (see December 2013 submission, Section C.2.1) r Note: even though AI maintains entitlement to compensation for 699 days of delay, Al is not seeking additional overhead costs after October 2013 due to field office demobilization BRADLEY ARANT ®2015 Bradley Avant Boult Cummings LLP �, BOULT CUMMINGS 4/15/2015 10 DELAY AND IMPACT COSTS Component #2: Escalation - $104,422 Escalated costs of materials and services during delay period (through October 2013 only) i Consists of the following: • Liquid asphalt escalation - $42,156 • Fuel escalation for asphalt plants - $50,751 • Fuel escalation for project equipment - $11,516 (See December 2013 submission, Section C.2.2) BRADLEY ARANT 02015Bmdley Arant Boult Cummings LLP 1 BGULT CUMMINGS DELAY AND IMPACT COSTS Component #3: Project Maintenance - $432,287 Project maintenance during delay period (through October 2013 only) Consists of the following: • Traffic control - $63,674 • Erosion and Sediment Control maintenance - $368,613 (See December 2013 submission, Section C.2.3) BRADLEY ARANT 02015 Bradley Arent Boult Cummings LLP ., 6 BGULT CUMMINGS 4/15/2015 11 DELAY AND IMPACT COSTS Component #4: Inefficiencies of Production - $2,734,975 v Based on "modified total cost" method (through October 2013 only) Y Computation is Project Cost (through Oct 2013) minus Original Estimated Cost minus Contractor Inefficiencies ➢ See Exhibit C.2.4-1 of December 2013 submission • shows all non -overhead cost codes for sake of transparency; • line items are color -coded to show included and excluded items; • only gray items are included in claim; • excluded items include issues for which Al accepts responsibility (green), allowance items (orange), costs included elsewhere in claim (yellow), and costs compensated or to be compensated by Change Orders (brown) (See December 2013 submission, Section C.2.4) ©2015 Bradley Arent Boult Cummings LLP BRADLEY ARAN? 23 7 BGULT CUMMINGS BOND COSTS ➢ Computation is bond costs based on adjusted contract amount (including claim) ($130,198) minus bond costs based on adjusted contract amount through Change Order 6 only ($75,056) ➢ See Exhibit 4 to November 2014 letter BRADLEY ARANT ®2015 Bradley Arent Boult Cummings LLP 24 1 BOULT CUMMINGS 4/15/2015 12 CONTRACT BALANCE AND CO #7 %- Contract Balance - $844,722; outstanding amount due per payment applications 027 through 037 for work performed from December 1, 2012 through October 22, 2013 Change Order No. 7 - $213,727 - dated April 18, 2012 (See December 2013 submission, Section D) BRADLEY ARANT ®2015 Bradley Arent Boult Cummings LLP 1 BGULT CUMMINGS 4/15/2015 13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 Meeting Date: April 15, 2014 Item Number: 9.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Location: Developer: Contractor: 10-0042 Wynwood at Foxcreek Section 12 6400 Woolridge Road RREF II - TFC Wynwood, LLC Castle Equipment Corporation Contract Amount: Water Improvements - $ 99,371.98 Wastewater Improvements - $144,628.02 District: Matoaca Preparer: Michael A. Nanne!y, P. E. Title: Assistant Director of Utilities Attachments: 1:1 Yes 0 No # 0.00,107. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued 2. Contract Number: 10-0195 Project Name: Wynwood at Foxcreek, Section 5 Location: 6300 Woolridge Road Developer: RREF II - TFC Wynwood, LLC Contractor: Castle Equipment Corporation 3 RE Page 2 of 3 Contract Amount: Water Improvements - $ 198,308.69 Wastewater Improvements - $ 157,393.18 District: Matoaca Contract Number: 12-0040 Project Name: Rampart Station Location: 13301 Great Coastal Drive Developer: Martha 1985 Chester LLC Contractor: Perkinson Construction Company Contract Amount: Water Improvements - $ 29,381.00 Wastewater Improvements - $ 8,400.00 District: Bermuda Contract Number: 13-0205 Project Name: AAA Car Care Center Harbour Pointe Village Shopping Center Location: 13732 Hull Street Road Developer: Trishul of Virginia, LLC Contractor: E. D. Lawrence Construction Company Contract Amount: Water Improvements - $ 23,000.00 District: Clover Hill%�� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) 5. Contract Number: 14-0044 Project Name: Tarrington Section 14 Location: 12800 Sodbury Drive Developer: Tarrington 14, LLC Contractor: Piedmont Construction Company Incorporated Contract Amount: Water Improvements - $ 113,212.25 Wastewater Improvements - $ 230,447.50 District: Midlothian 6. Contract Number: 14-0060 Project Name: Waffle House Hull Street Road Location: 7119 Hull Street Road Developer: Waffle House, Incorporated Contractor: Coastal Utilities Incorporated Contract Amount: Water Improvements - $ 6,408.00 District: Midlothian 7. Contract Number: 14-0093 Project Name: Sewer Extension Serving 10418 & 10424 Hull Street Road Location: 10418 & 10424 Hull Street Road Developer: Nora Grace Moates Contractor: Couch Construction Company Incorporated Contract Amount: Wastewater Improvements - $ 28,400.00 District: Clover Hill _ CHESTERFIELD COUNTY Page 1 of 1 BOARD OF SUPERVISORS Pa 9 AGENDA Meeting Date: April 15, 2015 Item Number: 9.8. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Stegmaier Title: County Administrator Attachments: 0 Yes F-1 No 4 a CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances April 15, 2015 % of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS April 15, 2015 Board Meeting Date Description Amount Balance 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 Additional funding for Bon Air Library renovation project (43,000) 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 3/27/2015 Return funds from completed projects 20,865 7,315,062 4/7/2015 Return funds from completed projects 18,333 7,333,395 0C, 0 1' 12 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS April 15, 2015 District Maximum Carry Over from Prior Years* FY2015 Appropriation Funds Used Year to Date Items on 4/15 Agenda Balance Pending Board Approval Bermuda $30,222 $33,500 $16,635 $0 $47,087 Clover Hill 37,500 33,500 28,216 0 42,784 Dale 37,500 33,500 4,190 0 66,810 Matoaca 37,500 33,500 31,651 0 39,349 Midlothian 37,500 33,500 1,100 0 69,900 County Wide 0 0 0 0 0 *Pending audit results. SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Prepared by Accounting Department March 31, 2015 Outstanding Date Original Date Balance Began Description Amount Ends 3/31/2015 04/99 Public Facility Lease—Juvenile Courts Project $ 16,100,000 01/20 $ 4,110,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 310,000 03/04 Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 350,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 12/15 13,142,494 12/04 Energy Improvements at County Facilities 1,519,567 12/17 500,563 05105 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 1,960,000 05/06 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 4,315,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 14,050,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 18,535,000 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 130,715,766 57,273,057 PENDING EXECUTION Approved Description Amount None CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: April 15, 2015 Item Number: 14.A. Subiect: Resolution Recognizing Mr. Warren L. Seay, Information Systems Technology Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Warren L. Seay for 28 years of dedicated service to the Chesterfield County Information Systems Technology Department. Preparer: Barry Condrey Attachments: 0 Yes Title: Chief Information Officer, IST F-1No # 0 C, () x..15 RECOGNIZING MR. WARREN L. SEAY UPON HIS RETIREMENT WHEREAS, Mr. Warren L. Seay retired from the Chesterfield County Information Systems Technology Department on April 1, 2015, after providing 28 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Seay has faithfully served the county in the capacity of principal analyst programmer, lead analyst programmer, applications team leader and customer relationship manager for the Information Systems Technology Department; and WHEREAS, Mr. Seay has provided outstanding customer service to all his customers through the years, including County Treasurer, Commissioner of Revenue and License Inspection; and WHEREAS, Mr. Seay was instrumental in the implementation of the first major client server system, the Treasurer's Revenue and Information Tracking System (TRAITS); and WHEREAS, Mr. Seay was involved in a major software upgrade converting the Chesterfield County Main Frame Operating System from Disk Operating System (DOS) to Multiple Virtual Storage (MVS); and WHEREAS, Mr. Seay was involved in the implementation of the Personal Property Proration System and served as the application team leader for the Taxation Team; and WHEREAS, Mr. Seay was instrumental in the implementation of the Emergency Passport Program; and WHEREAS, Mr. Seay was selected as the Information Systems Technology Employee of the Year in 1998 and served on the Information Systems Technology Standards Review Board and was a charter member of Chesterfield County's C -Fit program; and WHEREAS, Mr. Seay graduated from the Total Quality University in 1999 and from the Continuing Educational Studies program at the University of Richmond in Project Management in 1991; and WHEREAS, Mr. Seay was an active member of Data Processing Management Association, the Central Virginia Project Management Institute, and received his Certified Scrum Master certification, graduated from Chesterfield County's Supervisor's Institute and served as a member of the Emergency Response Team; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Seay's diligent service and tireless commitment. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 15th day of April 2015, publicly recognizes Mr. Warren L. Seay, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Seay and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. O'k-jD1011G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2015 Item Number: 14.13. Subiect: Resolution Recognizing Mrs. Susan J. Fitzgerald- Seay, Information Systems Technology Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mrs. Susan J. Fitzgerald-Seay for more than 27 years of dedicated service to the Chesterfield County Information Systems Technology Department. Preparer: Barry CondreV Attachments: 0 Yes Title: Chief Information Officer. I F-1No 1b, too} -i RECOGNIZING MRS. SUSAN J. FITZGERALD-SEAY UPON HER RETIREMENT WHEREAS, Mrs. Susan J. Fitzgerald-Seay retired from the Chesterfield County Information Systems Technology Department on April 1, 2015, after providing more than 27 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mrs. Fitzgerald-Seay has faithfully served the county in the capacity of senior analyst programmer, principal analyst programmer, lead analyst programmer, applications team leader and customer relationship manager; and WHEREAS, Mrs. Fitzgerald-Seay has provided outstanding customer service to all her customers through the years including Management Services, Taxation, General Services, Human Services and County Attorney; and WHEREAS, Mrs. Fitzgerald-Seay was instrumental in the implementation of the first major client server system, the Treasurer's Revenue and Information Tracking System (TRAITS); and WHEREAS, Mrs. Fitzgerald-Seay was instrumental in the design and implementation of the Real Estate website; and WHEREAS, Mrs. Fitzgerald-Seay was involved in the successful implementation of the Central Quality System and the implementation of the Mainstar System; and WHEREAS, Mrs. Fitzgerald-Seay served on the Emergency Operations Center Emergency Response Team; and WHEREAS, Mrs. Fitzgerald-Seay was selected as the Information Systems Technology Employee of the Year in 1999, was elected to membership in Who's Who, served on the Management Services Quality Council and was a charter member of Chesterfield County's C -Fit program; and WHEREAS, Mrs. Fitzgerald-Seay graduated from the Total Quality University in 1999 and from the Continuing Educational Studies program at the University of Richmond in Project Management in 1991, served as an active member of the Data Processing Management Association and served as its President of the local chapter in 1993; and WHEREAS, Mrs. Fitzgerald-Seay graduated from the Dale Carnegie Institute and served as a graduate assistant and as assistant teacher; and WHEREAS, Mrs. Fitzgerald-Seay was an active member of the Central Virginia Project Management Institute, received her Certified Scrum Master Certification in 2005 and graduated from Chesterfield County's Supervisor's Institute; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Fitzgerald-Seay's commitment and dedication to the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 15th day of April 2015, publicly recognizes Mrs. Susan Fitzgerald- Seay, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Fitzgerald-Seay and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Cd GI Is CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: April 15, 2015 Item Number: 14.C. Subiect: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator:. &-- Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Liam Harrison Confroy and Mr. Robert Keith Aud, both of Troop 876, sponsored by Mt. Pisgah United Methodist Church, and Mr. Nicholas Adam Cramer, Mr. Paul Thomas Fulghum and Mr. Christopher Harmaty Morton, all of Troop 800, sponsored by Bethel Baptist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board ❑ No to :19 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Liam Harrison Confroy and Mr. Robert Keith Aud, Troop 876, sponsored by Mt. Pisgah United Methodist Church, and Mr. Nicholas Adam Cramer, Mr. Paul Thomas Fulghum and Mr. Christopher Harmaty Morton, all of Troop 800, sponsored by Bethel Baptist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Liam, Robbie, Nick, Paul and Christopher have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 15th day of November 2015, publicly recognizes Mr. Liam Harrison Confroy, Mr. Robert Keith Aud, Mr. Nicholas Adam Cramer, Mr. Paul Thomas Fulghum and Mr. Christopher Harmaty Morton, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. (1) C" ()I,,,,Z0 ill;*3 1:19,Rll it 904 TA_KlJ_UF__aJ1 F'ER',T'W- 4 l Meeting Date: April 15, 2015 Item Number: 16.A. Subiect: Page 1 of 2 Public Hearing to Consider Code Amendments Relative to Preliminary Subdivision Plats County Administrator's Comments: jfx""� County Administrator: Board Action Requested: Hold a public hearing and adopt attached code amendments relative to preliminary subdivision plats. Summary of Information: PLANNING COMMISSION ACTION AND RECOMMENDATION On February 19, 2015, following a public hearing the Planning Commission by unanimous vote recommended approval of the attached ordinance amendments. AMENDMENT OVERVIEW In 2014, the Code of Virginia was amended to eliminate the requirement for mandatory submission of a preliminary plat for subdivisions of fifty (50) or fewer lots, although the subdivider may still choose to submit a preliminary plat for review and approval. In addition to bringing the ordinances into conformance with state law, amendments are suggested to ensure ordinance standards that were normally addressed through the preliminary plat process can now be addressed through other processes for such subdivisions. Further, unrelated to the state law change, the Right - of -Way Section of the Utilities Department has requested an amendment relative to certificate requirements on subdivision plats. Preparer: Kirkland A. Turner Attachments: Yes FINo Title: Director of Planning ,��(gFiEtDc'� r47s'� °lye "ter° � 1 � 749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information (Continued) Page 2 of 2 The proposed amendments address requirements for subdivisions of 50 or fewer lots processed through the final plat or construction plan process as opposed to the preliminary plat process: • require posting of property at time of construction plan or final plat submission for such subdivisions to notify the public of such proposals; • eliminate the minor subdivision process which addresses review and approval of 5 or fewer lots because the need for the process will no longer be necessary; • require submission of an overall conceptual plan for such subdivisions and clarify the existing requirements for submission of an overall conceptual plan; • require information previously submitted for preliminary plat review be provided on either final plats or construction plans for such subdivisions; • require recreational facilities in townhouse projects be completed prior to issuance of building permits for the units unless a phasing plan is approved through preliminary plat review; and • require that the subdivision certificate on final plats include the term "strips" for property dedicated to the county. Q�.Z2. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 17-9, 17-21, 17-22, 17-24, 17-40, 17-42, 17-43, 17-46, 17-47, 17-48, 17-49, 17-50, 17-61, 17-62, 17-68, 17-76, 17- 82 AND 17-85 OF THE SUBDIVISION ORDINANCE RELATING TO LOT SUBDIVISIONS THAT ARE NOT SUBJECT TO THE PRELIMINARY PLAT SUBDIVISION PROCESS. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-9, 17-21, 17-22, 17-24, 17-40, 17-42, 17-43, 17-46, 17-47, 17-48, 17- 49, 17-50, 17-61, 17-62, 17-68, I7-76, 17-82 and 17-85 of the Code of the County of Chested eld, 1997, as amended, are amended and re-enacted, to read as follows: Chapter 17 111 Sec. 17-9. Fees. In addition to any other required fees, including those fees imposed by state agencies, the fees provided in this section shall be submitted to the planning department in conjunction with the specified application or request. Application Type ;' Fee (in dollars) Initial Submittal plus 2 Revision Submittals 1000 plus 50 per lot Preliminary Subdivision Plat Fourth and Subsequent Submittals 900 Overall Conceptual Plan Initial Submittal plus 2 Revision Submittals 1100 (submitted for review separate from Preliminary Fourth and Subsequent Submittals 900 Subdivision Plat) Initial Submittal plus 2 Revision Submittals 1400 plus 70 per lot or parcel Construction Plan Review 1000 Fourth and Subsequent Submittals Construction Plan Adjustment 500 per submittal Lot Subdivision Final Plat 1600 plus 30 per lot Minor Subdivision Final Plat 1600 plus 30 p- 161 Amended or Line Modification Final Plat 85 per lot or parcel Residential Parcel and Family Subdivision Final Plat 100 per lot or parcel Onsite Sewage Disposal System Soils Analysis Review 155 per lot or parcel Major Change to Approved Plat 1000 per submittal ,( 1z13 u 1928:93676.1 Technical Correction Letter per Requested Change 100 Exceptions to Subdivision Requirements Sec. 17-8 1000 per ordinance section' Deferral Request from Planning Commission Public Hearing/Meeting 1000 for first deferral plus 2000 for each deferral thereafter [2] Written Verification of Subdivision or Subdivision Inter retation 150 [I] This fee is in addition to fees applicable to a subdivision plat review. [2] Fee to be Laid by applicant requesting or consenting to deferral. Sec. 17-21. Procedure for subdivision approval. A. Following is a summary of the approval procedure for subdivisions: 1. Overall Conceptual Plan. An overall conceptual plan shall be submitted for certain proposed subdivisions as required in Sec. 17-42. 472. Preliminary Plat. All proposed lot subdivisions involving more than 50 lots except minef subdivisions, must submit a preliminary plat for approval. When a preliminary plat is not required, such plat for a lot subdivision may be submitted voluntarily at the discretion of the subdivider. If an An overall conceptual plan is required it shall be submitted in conjunction with the preliminary plat_ it -eqe ••ed by this ehap r 23. Construction Plan. Construction plans, where required, shall be the first step in the final plat process. For residential lot subdivisions requiring_ preliminary plat or an overall conceptual plan, construction plans shall not be submitted until after a preliminafy plat s approve applicable approvals. For a subdivisions miner- residential paf eel subdivision which are not being reviewed through the preliminary plat or overall conceptual plan processes, construction plans may be submitted in conjunction with the initial final plat review. -34. Final Plat. Final plats are required for all previously unrecorded lot subdivision plats, parcel plats, amended plats or and line modification plats andminor- subdivision ri�*� 45. Recordation. After the director of planning or planning commission has provided comments on the final plat, the subdivider may submit the final plat for recordation. Once the final plat has been recorded, lots or parcels in the subdivision may be sold. -56. Changes. Changes to subdivision applications shall be as provided in Sec. 17-26. 000 Sec. 17-22. Preliminary conference and concurrent review. A. A subdivider may request a voluntary preliminary conference with the plans review team prior to submitting preliminary plat er construction plan or final plat applications. The purpose of the preliminary conference is to expedite application review by identifying 1928:93676.1 and resolving project -specific major development issues prior to initial application. The preliminary conference shall address, at a minimum, the following areas: 1. Environmental 2. Fire and Life Safety 3. Transportation 4. Utility capacity/connection 5. Zoning/conditions of zoning B. The subdivider and the subdivider's design professional shall attend the preliminary conference and must submit, at least one week before the conference, at least five full- sized copies of a draft plat or plan incorporating sufficient detail to depict the subdivision proposal and to evaluate the major areas listed above. C. Plats or plans submitted within six months after a preliminary conference in accordance with this section shall be provided a concurrent review between county and state agencies. 111 Sec. 17-24. Posting of public notice. A. Upon receipt of a complete application the director of planning shall post a sign on the subject property to inform the public of such application when submitted for: • a preliminarylomat of minor subdivision ,. a • preliminary plat incorporating Major Changes as defined in Sec. 17-85, • construction plan, or final plat if no construction plan is required, for a lot subdivision of 50 lots or fewer when the developer has chosen not to submit a preliminary plat, and • of an exception in accordance with Sec. 17-8. , the directof of planning shall pos sign ri ;othe subjeet r v�ci4y to inf r -m the pub ie of the n plie do The notice provided for by this section shall be posted upon the subject property and at reasonable intervals along streets abutting the subject property, or, if there is no abutting street, then at the proposed street access(es) to the property. The notice shall be posted in locations reasonably visible from abutting street(s). 000 Sec. 17-40. Preliminary plat review and approval process. A. Preliminary Required. €)ieepras pr-ovided or- Minot: Subdivisions in 17 50, evei:� proposed r-esidepAial lot subdivision shall be submitted to the difeetor- of planning in the fefm of a pfelimina y plat pr4of to the submission of a final plat Preliminary plats shall be required for any lot subdivision involving more than 50 lots or as reauired by a condition of zoninsa. Preliminary Mats for subdivisions involving 50 or fewer lots shall be submitted where required by zoning I, �� 1928:93676.1 approval or at the discretion of the subdivider. Preliminary plats whether required or voluntary shall be submitted to the director of planning and shall be subject to the provisions of this chapter. If required by section 17-42, an overall conceptual plan in accordance with this chapter shall accompany preliminary plat application. Prior to submission of a final plat or construction plans the applicable preliminary plat shall be approved. 000 Sec. 17-42. Overall conceptual pian. An overall conceptual plan shall be submitted when: 1. required b, zoning, oning, 2. proposed subdivision of land includes phases for future development to include residential nonresidential or a mixture of both,• or 3. proposed subdivision is located within the bounds of a zoning approval, that involves phases for development to include, residential, nonresidential or a mixture of both which have not received schematic plan approval and the full area within such zoning approval is not encompassed by submitted preliminary or final ,plat. If an overall conceptual nlan is not reauired by this chapter. a subdivider may submit such plan separate from other review applications. Approval of an overall conceptual plan shall be required prior to the approval of preliminary plat, application for constructionlam or submission of final plat for anv subdivision for which an overall conceptual plan is reauired or submitted. Sec. 17-42,3. Overall conceptual plan process and required information. A. Overall conceptual plan. The overall conceptual plan shall: Indicate the portion of the plan covered by the any pending preliminary plat construction plan or final plat application; 2. Incorporate all area up to the limits of the parcel(s) controlled by conditions of zoning for the development; 3. Incorporate valid preliminary and recorded final plats located within its boundaries; and 4. Be updated and submitted with each required preliminary plat resubmittal. For the final phase of development, the overall conceptual plan may not be required to be updated if agreed upon by the plans review team during a discussion of the final phase at a preliminary conference. " x.26 1928:93676.1 5. The overall conceptual plan shall be drawn at a scale that will fit on a single 24 inches by 36 inches plan sheet, and provide the following information: a. Pods with approximate acreage, proposed use, and density. b. Phasing lines. c. Information specified for overall conceptual plan in Sec. 17-56 Secs. 17-4-34--17-45. Reserved Sec. 17-46. Final plat purpose and types. The final plat, once approved and recorded with the circuit court, serves to modify, create or transfer property as provided by the individual plat and in accordance with this chapter. To accomplish this there are several processes available for a potential subdivider based upon applicable criteria. A final plat shall be required for any unrecorded lot or residential parcel subdivision. Construction plans: Construction plan review and approval shall be the first step of the final plat process. Construction plans are intended to show graphically improvements and facts needed for the director of planning and state agencies to determine whether the development of the proposed subdivision is in compliance with the approved preliminary plat, state law, the Code and provisions of this chapter. Construction plans shall be required for subdivisions that include engineered improvements, at the determination of the directors of environmental engineering, planning, or utilities. 2. Lot subdivision final plat: A lot subdivision final plat shall be required for any unrecorded lot subdivision plat in accordance with Secs. 17-48.--17-50. _ . ... . - . . .. .. .. 3.4.Residential parcel subdivision final plat: A residential parcel subdivision final plat involves the subdivision of land for which a preliminary plat is not required, into two or more parcels each being five acres or more in accordance with the provisions of Sec. 17-51 and Sec. 17-85. If construction plans are required, this plat shall serve as the last step in the final plat process. 4. -5 -.Family subdivision final plat: A family subdivision final plat provides for the subdivision of land for eligible family members through the parcel plat process in G1LaI" 1928:936'76.1 G (D accordance with Sec. 17-52 and Sec. 17-85. If construction plans are required, this plat shall serve as the last step in the final plat process. 5.6 -.Amended final plat: An amended final plat is an alteration of a recorded plat which does not involve property line changes as provided in Sec. 17-85. Such plats shall be reviewed under the lot subdivision plat process or parcel plat process, as applicable. 6.7 --.Line modification final plat. A line modification final plat involves the adjustment of one or more lots or parcels within a recorded subdivision plat, provided that such changes do not create any additional lot(s) or parcel(s) in accordance with Sec. 17-26 and Sec. 17-85. Sec. 17-47. Construction plan process. A. Construction Man required. Construction plans are required for subdivisions that include engineered improvements, at the determination of the directors of environmental engineering, planning, or utilities. B. Procedure. Prior to submittal of construction plans for residential lot subdivisions, overall conceptual plan or preliminary plat approval shall be obtained as applicable. 2. For minor s4divisions and parcel plats which require construction plans, such review may be concurrent with final plat review. 3. The following shall be provided for construction plan review: a. An application form containing basic subdivider and project information, pursuant to the administrative procedure of the director of planning. In addition, for lot subdivisions for which a preliminary plat has not been approved, anapplicable items required for preliminary plat as provided in Sec.17-41 and Sec. 17-56 shall be provided on the construction plan. b. Sets of construction plans consistent with administrative procedures. c. Erosion and sediment eentr^' Applicable stormwater management and water quality fees as required by Sec. 8-1-35 and Sec. 8-30 of the Code. C. Approval. Approved construction plans shall be valid for five years from the date of approval. Sec. 17-48. Lot subdivision final plat process. A. Eligibility and Procedure. 1. For lot subdivisions involving a preliminary plat or overall conceptual plan review, P -prior to submitting a final plat application and plat, the subdivider shall obtain preli ,.,inafy required approvals. co 0(),o 2 1928:93676.1 2. If construction plans are required, such plans shall have been deemed substantially approvable for all areas depicted on the final plat prior to submittal. However, such construction plans must be approved prior to any plat recordation. 3. Preliminary plat and construction plan approval must be unexpired prior to final plat application submittal. However, preliminary plat approval may expire after final plat application submittal without affecting the validity of the final plat application. 4. Unless otherwise specified, subdivision final plats shall be reviewed and approved under the administrative review and approval procedure set forth in this chapter. A final plat may be reviewed by the planning commission at the direction of the director of planning if the subdivider and the director of planning differ as to the plat's compliance with the Code or conditions of zoning. B. Plat required. The subdivider shall prepare a subdivision final plat which is in accordance with the provisions of this chapter and provides, at a minimum, the information required in Sec. 17-49. Final plats may depict all or an approved phase or section of an approved preliminary plat and construction plans, provided that for any final plat: 1. Public improvements to be constructed in the area covered by the final plat are sufficient by and of themselves to accomplish a proper development and to provide adequately for the health, safety and convenience of the proposed residents, and for adequate access; and 2. The section limits of the final plat shall have a continuous boundary that encompasses the entire section in one contiguous parcel. 000 Sec. 17-49. Application and plat. 111 B. Plat requirements. 1. The final plat sheet(s) shall be 16 inches by 24 inches, or as otherwise provided by state law. Plats shall be drawn at a scale no greater than one inch equals 50 feet for residential townhouse subdivisions or one inch equals 100 feet for other subdivisions. Upon request, the director of planning may approve variations in scale. 2. The final plat sheet(s) shall be prepared, signed and sealed by an engineer or surveyor. Final plat shall be based upon field survey and not a compiled plat. 3. The final plat shall conform to requirements of the approved preliminary plat and construction plans. 4. The final plat shall contain the following certificates: a. Surveyor's certification stating "To the best of my knowledge and belief this plat is in compliance with all of the requirements as set forth in the ordinance for 1928:93676.1? �. approving plats of subdivisions in Chesterfield County, Virginia. Monuments will be set by (insert date)." b. Subdivision certificate stating "The platting or dedication of the following described land (here insert a correct description of the land to be subdivided) is with the free consent and in accordance with the desire of the undersigned owners, proprietors, and trustees, if any. All easements, and streets and strips are of the width and extent shown and are dedicated to the county free and unrestricted by any previous agreements or easements except as noted on this plat as of the time of recordation. The dedication of easements to the county includes granting the right to make reasonable use of adjoining land for construction and maintenance of public facilities within the boundaries of easements shown thereon. All easements are for surface and underground drainage and underground utilities except as otherwise stated on this plat." If there is an easement granted for street light installation, it shall be included in this statement and read as follows "An additional easement of five feet on all lots adjacent to rights-of-way is dedicated to the County of Chesterfield for future street light installation." This statement shall be signed by such person(s) and duly notarized. c. Source of title signed by the preparer of the plat setting forth the source of the title of the owner(s) of the land subdivided, stating the date, deed book and page, and the place of record of the last instrument in the chain of title. When the plat is of land acquired from more than one source of title, the outlines of the several parcels shall be indicated upon such plat. 5. A signature block shall be provided on the first sheet of the plat for the director of planning, director of environmental engineering, and planning department. Each additional sheet shall provide a signature block for the director of planning. 6. The final plat shall provide information specified in Sec. 17-56 and other information deemed necessary by the director of planning to achieve the purposes and standards of this chapter. 1928:93676.1 ., . �.wave MMIN INNEgr WIN 111 Sec. 17-61. Conformity to applicable requirements. All subdivision plats and plans shall comply with this chapter and the following, as applicable: 1. The provisions of the Code of Virginia §§ 15.2-2240--15.2-2279. 2. Chapter 8 of the Code, stormwater management and water quality efesion and sed men Eentrel ordinance. 3. Chapter 10 of the Code, fire protection ordinance. 4. Chapter 18 of the Code, water and sewers ordinance. 5. Chapter 19 of the Code, zoning ordinance. 0110011-ji 1928:93676.1 1 M :: .. .. . .. . .. - . - - 111 Sec. 17-61. Conformity to applicable requirements. All subdivision plats and plans shall comply with this chapter and the following, as applicable: 1. The provisions of the Code of Virginia §§ 15.2-2240--15.2-2279. 2. Chapter 8 of the Code, stormwater management and water quality efesion and sed men Eentrel ordinance. 3. Chapter 10 of the Code, fire protection ordinance. 4. Chapter 18 of the Code, water and sewers ordinance. 5. Chapter 19 of the Code, zoning ordinance. 0110011-ji 1928:93676.1 6. Chapter 16 of the Code, streets, sidewalks and public places easements ordinance. 000 Sec. 17-62. Standard conditions. The applicability of the following requirements will be determined at the time of subdivision plat approval. These requirements will be referred to as standard conditions without citing this subsection. 111 14. The subdivider shall place the following note on the final plats and enforce the restriction through covenants: "No structure embellishments will be allowed on right- of-way without the commitment of, or issuance of, a VDOT land use permit. Within the ten -foot clear zone (measured from the edge of the street pavement out ten feet), no structural embellishment will be permitted that is closer than three feet from the edge of pavement of the street or higher than six inches above the surface of the drive." Prior to approval of the preliminary plat or final plat for lot subdivisions not being reviewed through the preliminary plat process, the subdivider will submit an acknowledgement of the condition regarding masonry embellishments within the VDOT clear zone, on a form available from the department of environmental engineering. This acknowledgment is the responsibility of the subdivider as the subdivider is ultimately responsible for the removal of clear zone encroachments in all new subdivisions. 000 20. Building envelopes as shown on the preliminary plat, along with any other directed by the dir-eetof of envi .,,anent„' engine the plans review team, shall be placed on the construction plans and final plat. 000 Sec. 17-68. Easements. Easements for public use shall be provided, including, but not limited to: 1. Easements 16 feet in width for proposed or possible water, wastewater, and drainage improvements. Easements of greater width may be required by the director of environmental engineering for drainage purposes or by the director of utilities for utility purposes. 2. Easements eight feet in width shall be provided along the rear of the lot. 3. Easements eight feet in width along the side lot lines where the side property line is the rear of another lot. 4. Easements of variable width as required by VDOT for slope, drainage, and sight distance identified on construction plans. 1928:93676.1 5. Easements to address conditions of zoning or plan review approval. , pr-eli ,-,inaf., pla and nstf etio„ plan appfeval. Sec. 17-76. Arrangement and Design. 111 111 H. Subdividers of all parcels or lots located at existing or proposed crossovers along collector and arterial streets, and any break in the median of an existing or planned divided street, shall submit and receive approval of a plan from the director of transportation which addresses access for the surrounding area. Such plan must be approved prior to or in eenjunetion wit preliminary plat approval or for a subdivision not submitting a preliminary plat, prior to any construction plan approval. The director of transportation may require the subdivider to provide access to adjacent properties. 000 Sec. 17-82. Sidewalks. Subdividers shall provide sidewalks in accordance with the planning commission residential sidewalk policy on all streets where they qualify for VDOT or county maintenance, and any additional or other locations if required as a condition of zoning or schematic plan approval, or as a requirement of VDOT. Exceptions to the planning commission residential sidewalk policy shall be at the discretion of the planning commission or directors of transportation, planning and environmental engineering. Sidewalk requirements shall be determined through the pr-eli , in y plan review process as determined by the county. The sidewalks shall be shown on the preliminary plat, construction plan and may be if required on the overall conceptual plan. Construction may be phased as approved by the county, but as a minimum, shall be bonded and constructed with each section recorded where the sidewalk is located. The subdivider shall construct all sidewalks required by the planning commission residential sidewalk policy per the design standards contained herein. Where sidewalks qualify for maintenance by VDOT or the county, they shall be designed and installed in accordance with VDOT standards. For all private sidewalks, the subdivider shall demonstrate long term maintenance responsibility in accordance with Sec. 19-559. Sec. 17-85. Definitions. 111 1928:93676.1 e I) 1 i LVA 000 Overall conceptual plan: A prel-imy plan sheet depicting the general layout of streets, pods, major utility lines and drainage facilities as specified in this chapter. 000 Residential parcel subdivision: The division of any parcel of land for residential use into two or more parcels, all of which are more five acres or more subject to the provisions of this chapter ,111, Subdivision: The division of any parcel of land in A, R, R-TH or MH -2 Districts, or any other district permitted by zoning for residential uses, for residential use into two or more lots or parcels, or any division within these districts for residential use which creates or extends a street. KIM (2) That this ordinance shall become effective immediately upon adoption. 1928:93676.1 000 Overall conceptual plan: A prel-imy plan sheet depicting the general layout of streets, pods, major utility lines and drainage facilities as specified in this chapter. 000 Residential parcel subdivision: The division of any parcel of land for residential use into two or more parcels, all of which are more five acres or more subject to the provisions of this chapter ,111, Subdivision: The division of any parcel of land in A, R, R-TH or MH -2 Districts, or any other district permitted by zoning for residential uses, for residential use into two or more lots or parcels, or any division within these districts for residential use which creates or extends a street. KIM (2) That this ordinance shall become effective immediately upon adoption. 1928:93676.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19-62,19-105, 19-240.2,19-261, 19-521, 19-523, 19-526 AND 19-551 OF THE ZONING ORDINANCE RELATING TO LOT SUBDIVISIONS THAT ARE NOT SUBJECT TO THE PRELIMINARY PLAT SUBDIVISION PROCESS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-62, 19-105, 19-240.2, 19-261, 19-521, 19-523, 19-526 and 19- 551 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: Chapter 19 ZONING We] Sec. 19-62. Additional provisions relative to flood hazard mitigation. Within the special flood hazard areas, the following additional provisions shall be met: (a) All electric water heaters, electric furnaces and other critical electrical installations shall be permitted only at elevations at least one foot above the base flood elevation. (b) Water supply systems, sanitary waste water systems and gas and oil supply systems shall be designed to preclude infiltration of floodwaters into the systems and discharges from the systems into floodwaters. Design and construction shall be in accordance with requirements of the Virginia Uniform Statewide Building Code. (c) Adequate drainage shall be provided to minimize exposure to flood heights. (d) The pP-reliminary plat, or the construction plan if a preliminM plat was not submitted, requirements shall include a map showing the location of the proposed subdivision and/or land development with respect to any designated floodplain district, including information on, but not limited to, the base flood elevations, boundaries of the floodplain districts, proposed lots and sites and fills and areas subject to special deed restrictions. (e) A building permit application shall include the location of the base flood, if previously determined. 1�1 1928(05):93675.1 1 Sec. 19-105. Required conditions. A 99 (m) Common area. A minimum of 30 percent of total gross acreage shall be provided as common area. Except where groups of lots front or abut a public street, a common area that is a minimum of five feet in width shall be provided adjacent to all groups of lots. Common area shall include designated land conveniently accessible within the development suitable for recreational use by the occupants. Common area shall be not less that 10 percent of the total gross acreage of the project, and in no event shall total less than 1 %2 acres. Recreational facilities, including active and passive recreation and community buildings shall be provided, as deemed appropriate during peel minar-y subd visi .n plan review approval. Unless a phasing of recreational facilities is approved through preliminary plat, required recreational facilities shall be completed prior to ilssuance of building permits for townhouses. Where a phasing of recreational facilities is approved through a preliminary plat, the issuance of building permits for townhouses shall be in conjunction with the approved phasing of recreational facilities in accordance with the approved preliminary plat. 000 Sec. 19-240.2. Canopy requirements. M (b) Tree canopy master plan. (1) All preliminary subdivision plats, and all final plats for which a preliminary plat was not submitted which are submitted after December 11, 2013 shall include a tree canopy master plan for review and approval. Kul Sec. 19-261. Schematic plans. (a) Unless a master plan or similar plan has been approved at the time of zoning approval, a schematic plan shall be submitted for any project containing a mixture of residential and nonresidential uses. Prior to site plan approval, or preliminary plat approval, or final plat qpproval if a preliminary plat was not submitted , appreval the schematic plan shall be approved by the planning commission. 000 1928(05):93675.1 2 Sec. 19-521. General provisions for buffers and screening. 0 II (k) Except for buffers required by the board of supervisors as a condition of zoning or by the board of zoning appeals, the requirements for buffers required by Sec. 19-523.13. may be waived and/or modified during subdivision pian review and approval under any of the following conditions: 000 (3) Subsequent to preliminary plat approval or construction plan approval if a preliminary plat was not submitted, the director of transportation and the director of planning may administratively authorize modification to buffer widths adjacent to publicly funded collector or arterial road projects up to a maximum of 20 feet along an arterial road and 10 feet along a collector road to facilitate public easements and/or right-of-way. In no case shall the buffer width be reduced to less than 25 feet within which no easement encroachment is permitted. 000 Sec. 19-523. Buffer width and landscaping requirements. 12 B. Buffers adiacent to roads for lot subdivisions. Unless otherwise specified, for property located within a lot subdivision, as defined in Chapter 17, the required width and planting density of buffers adjacent to roads shall be determined through this table. Within each of the designated areas, the left column represents the road classification, the middle column represents the required buffer width, and the right column designates the required landscaping to be provided within the buffer. Upper Swift Creek Special Buffer Area for All other areas [11 y., Pre,,,^ -y plat Lot Subdivision approved after October 2007 Buffer Equivalent Buffer Equivalent Road Width Perimeter Road Width Perimeter Classification Landscaping Classification Landscaping [2](31 [2][31 Residential Collector 30 1.8 x B Residential Collector 30 1.8 x B Collector 35 2.1 x B Collector 35 2.1 x B Arterial 100 3 x B Arterial 50 3 x B [1] For lots recorded on or after February 28, 2001. Lots recorded prior to that date shall comply with applicable conditions of development approval. [2] Post construction vegetation shall be equivalent to the multiplier times the Perimeter Landscaping B requirements of Sec. 19-518 of the Code. For buffer widths not specified, treatment shall meet the standards of the next highest buffer width and in no case shall it exceed 3 x B. [3] Required plantings may be modified or reduced as provided in section 19-521. 1928(05):93675.1 3 OG Sec. 19-526. Crossovers. (a) A crossover, as used in this article, shall mean any break in the median of a divided road. (b) Developers of all parcels or lots located at existing or proposed crossovers shall submit a plan which addresses access for the surrounding area to the director of transportation for approval, prior to approval of site plan, or preliminary plat or construction plan for lot subdivisions not submitting a preliminary plat app . The director of transportation may require the owner(s) of such parcels or lots to provide shared access to adjacent properties by easements and/or public rights-of-way. Me Sec. 19-551. Street frontage required --Residential and Agricultural. (a) Lots or parcels located within Residential or Agricultural districts shall be subject to the following street frontage requirements: (1) Unless otherwise specified in this chapter, any lot or parcel, used in whole or in part for dwelling purposes, shall have at least 50 feet of frontage on a street. (2) After February 27, 2001, for lots within a lot subdivision as defined in Chapter 17, the required frontage shall be at least 50 feet upon a local street provided that such frontage may be reduced to 30 feet on the bulb of a permanent cul-de-sac, at the radial terminus of a loop street, or on the flagpole portion of a flag lot. (3) Lots or parcels created through the family subdivision provisions of Chapter 17 shall have a minimum of 15 feet of frontage on a street. (4) Unless otherwise specified in this chapter, where lots are permitted to front on arterial, collector or residential collector streets, the minimum frontage shall be at least 50 feet and the number and location of driveways shall be approved by the director of transportation. (5) No lot or parcel abutting the terminus line of a public street shall be considered to have frontage unless it has frontage on a recorded cul-de-sac of at least 30 feet or is located along the terminus line of a stub street as defined in Sec. 17-85 of the Code, provided that the stub street is not anticipated to be extended and is approved as frontage, through the preliminary or minor- s„bdivis ei plat review process. 000 (2) That this ordinance shall become effective immediately upon adoption. 1928(05):93675.1 4 Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date April 08, 2015 Date Category Description Ad Size Total Cost 04/08/2015 . Meetings and Events Take Notice Take notice that the Board of Supervisors of Ches 2 x 0 L 540.20 Take Notice Take notice that the Board of Supervisors of Chesterfield Co mty, Vir- ginia at an adjourned meeting on April 15, 2015, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Build - !ng, Rt. 10 and Lori Road, Chesterfield, Virginia, will hold a public bear- 5 ear• ing where persons affected may appear and present their views to con- sider. is An ordinance to amend the Code of as amended, by amending and reenac Sections 11.9,17.21,17.22,17.24,17.40,17.42,17-43,17.46,17.47,17.4$ 17-49, 17-50, 17-61, 17-62,17.68,17.76,17.82 and 17.85 of the Subdivi- sion Ordinance and Sections 19.62,19-105,19.240.2,19.261,19.521,19- 523,19.526 and 19.551 of the Zoning Ordinance relating to Lot Subdivi• sions that are not subject to Preliminary Plat Subdivision Process. Among otherthings, itwould provide for voluntary submission of a pre- liminary plat for lot suhdiv Bions of 501ots or less; eliminate the minor subdivision review process with related fee; require suhdiv Bion certifi• cafe tq include the term "strips" to dedication of land to the c'"' re• quire submission of a comiepWal plan in certain cues; and include within the derndtion of "subdivision" a division that results In two or more parcels, Also, for those lot subdivisions not receiving preliminary plat approval, it would speedy information to be submitted at initial ap• plication for construction plan or final plat; posting of property to notify public; and require recreational facilites for townhouse subdivision to be provided prior to issuance of unit building permits. It would also make certain structural and formatting changes to accomplish all of the foregoing, All persons favoring, opposing or interested in the above are invited to appear at the time and place herein stated and may speak. Copies of the proposed amendments and information cgmeming the documents - tion for the proposed fee, levy, increase and/or reduction are ova table for examination b9 the public at the Chestefield County Planningg De- partment, at the Chesterfield County Community Development Building, 9800 Government Center Parkway, Chesterfield, Virginia and the County Administrator's office at the Lane a Ramsey Adminlstration Building, 9901 Lori Raad, Chesterf eld, Vrgima for public examinafion during reg- ular business hours, X30 a.m. to 5:00 p.m. Monday through Friday. After the public hearing on ordinance amendments that involve fees, the Board of Supervisors may ad on the proposed amendmentr, which ac- tion could range from making no change in the current fee to changing the fee in accordance with the pproposed amendments, or any mmbma• tion in between. The legal authonty for enactment of fees, levies, in- creases and/or reductions includes the County Charter and Va. Code Section 151.22410)(9). Except as described herein, no other new, in- creased or reduced fees are proposed with amendments involving fees. For further information, please contact Mr. Ray Cash, at 748.1071, be. tween the hours of 8:30 am.to 5:00 pm, Monday through Friday. The hearing is held at a public facility designed to be accessible to per• sons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Jan - Ice B. Blakley, Clerk to the Board, at (814) 748.1200. Persons needing in- terpreter services for the deaf must notify the Clerk to the Board no lat- er than April 10, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached Take Notice Take notice was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 04/01, 04/08/2015 The First insertion being given ... 04/01/2015 Newspaper reference: 0000147959 Sworn to and subscribed before me this Notary Public Supervisor State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 15, 2015 Item Number: 16.13. Subiect: Public Hearing to Consider Ettrick VSU Special Area Plan Amendment County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider the Final Draft of the Ettrick VSU Special Area Plan Amendment. Summary of Information: Moving Forward ... The Comprehensive Plan for Chesterfield County identifies nine (9) special area plans that should be completed to provide additional detailed planning beyond the recommendations of the countywide plan. The Draft Ettrick VSU Special Area Plan is the first of these area plans completed since the adoption of the countywide plan, and is a result of a coordinated team approach. Staff from many different departments has worked diligently and cooperatively to identify improvements and recommendations that will enhance the Ettrick area into the future. Staff has also worked closely with leadership of Virginia State University to make sure the county's and the university's goals align. The Special Area Plans are designed to complement and provide further details over the guidelines in the countywide Comprehensive Plan. Therefore, this draft Plan is an amendment to the countywide plan, specifically, an amendment to Chapter 11 Special Area Plans. In addition, the draft Plan recommends that new ordinances be adopted to implement the design guidelines outlined in the plan. These ordinances will apply to commercially zoned property as new development occurs within the plan geography. Preparer: Kirkland A. Turner Attachments: Yes 1:1 No Title: Director of Planning `? CHESTERFIELD COUNTY y. BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued): On February 19, 2014, the Planning Commission unanimously recommended approval of the Ettrick VSU Special Area Plan Amendment. The following attachments are included in this project: • Attachment A: Draft Ettrick VSU Special Area Plan (February 2015); including amendments to Chapter 15 Implementation, and Chapter 10 The Land Use Plan of the countywide Comprehensive Plan. • Attachment B: Amendment to Chapter 11 Special Area Plans of the countywide Comprehensive Plan. CHAPTER 11: SPECIAL AREA PLANS 11.1 EITRICK VSU SPECIAL AREA PLAN Section 2: Concept Plan Section 2: Concept Plan 6 Section 4: Issues & Opportunities 12 Section 6: Design Plan 31 Land Use Plan Categories & Map 51 (Amends Ch. 10 of countywide plan upon adoption) . . ____........__... _._w ..__... ..�.._.....�................ _._ .� _._... _ _ _._..w.w.www.ww_._..... ._._...... Ettrick VSU Special Area Plan draft BOS Page 2 fit CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 1: Introduction Section 1: Introduction WELCOME TO ETTRICK Ettrick is located at the falls of the scenic Appomattox River just across from the City of Petersburg and adjacent to the City of Colonial Heights. It is one of Chesterfield County's oldest communities, and home to the county's only four-year university, Virginia State University (VSU), as well as the county's only passenger rail station, Ettrick Train Station. Ettrick Train Station accommodates passenger service to points north and south along the east coast, as well as east to the Hampton Roads area. Ettrick is also close to Interstates 95 and 85. Ettrick has gone through many changes since its founding. Many of the changes occurring today are driven by the expansion of VSU which has become an agent for new community and economic vitality. Together with Ettrick's location, natural resources and history, these factors provide the community with great potential for growth. A BRIEF HISTORY OF ETTRICK Ettrick began as the mid -18th century plantation home of Scottish merchant Neil Buchanan. Industries from Petersburg soon crossed the Appomattox River into Chesterfield County in the vicinity of Ettrick, beginning with a flour inspection station on Fleet's Hill, now part of the campus of Virginia State University. In 1810, a permit was granted to construct a bridge across the Appomattox River near the base of Fleet's Hill. The current bridge at this location still provides the only direct vehicular access between Petersburg and Ettrick. The first true urban residential settlement in Ettrick began in the 1830s and 1840s along what are now Main, Light, Pannill, Totty, Court and Jackson Streets. VIRGINIA STATE UNIVERSITY (VSU) Virginia State University (VSU) is an important force in Ettrick's economy and revitalization. The campus has been steadily expanding in both size and curriculum, and continues to be a major area influence on housing and service needs. Founded in 1882, VSU is the nation's oldest state -supported land grant college for African-Americans. The first president of the college, John Mercer Langston, was one of the best-known African-Americans of his day. Until 1992, he was the only African-American ever elected to the United States Congress from Virginia (elected in 1888). VSU is one of two land-grant institutions in the Commonwealth of Virginia, crowning a bluff above the Appomattox River with integrated modern and historic buildings. Three campus buildings are listpd nn the Natinnal RPgietPr of Higtnrir Plarac, and eligibility of the entire campus as a historic district has been considered. .. Ettrick VSU Special Area Plan draft BOS_._._.w.__._ww__. ..__.___ _. _._. _ _. _ww_.._.._.._.._.......___w _..._....__....._w._._._... Page 3 60'.0142 COMMUNITY IN TRANSITION Ettrick today is in transition. It has great potential for reinvestment in and revitalization of the community. The Ettrick VSU Special Area Plan recognizes this potential. HOW TO USE THIS SPECIAL AREA PLAN The Ettrick VSU Special Area Plan builds upon the framework of Moving Forward - The Comprehensive Plan for Chesterfield County. It supplements the overall goals and guidelines of the countywide plan with more detailed guidelines to assist in making decisions regarding new development and redevelopment in the area. STUDY AREA BOUNDARIES CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 1: Introduction The Ettrick VSU Special Area Plan encompasses approximately one (1) square mile. It is bounded by the CSX railroad to the west, Dupuy Road to the north, the Appomattox River and the City of Petersburg to the south, and the City of Colonial Heights to the east. The area lies completely within the county's Matoaca Magisterial District. STAFF ANALYSIS The Planning Department, in conjunction with other county departments, assessed conditions and performed land use and infrastructure analyses to anticipate development trends and needs in the area. The results were summarized and shared with public officials and interested citizens. These assessments and analyses, together with input from public officials and citizens, serve as the basis for the key findings and recommendations in this plan. Existing houses along Chesterfield Avenue zoned commercially, with potential for redevelopment. .— ............ ......... _ _____...___w.._....__.._ _ _ _.w. __w_w.......-.._._............__w. Ettrick VSU Special Area Plan draft BOS Page 4 014 4 COMMUNITY ENGAGEMENT This Special Area Plan was developed through dedicated, cooperative participation by county staff, citizens and other area stakeholders, Virginia State University, and elected and appointed officials. Staff met with these entities during the creation of this plan document to ensure that those most affected by this plan were provided many opportunities to help shape its outcome. THE ETTRICK VSU SPECIAL AREA PLAN TEAM CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 1: Introduction 171 The Ettrick VSU Special Area Plan was drafted by(ai i "IF a team of county professionals assembled fors n the purpose of preparing a draft comprehensive Community engagement — included meetings with the plan amendment for the Ettrick community. This community at Ettrick Elementary School to discuss the draft is the product of the collaborative nature of a plan amendment. team -driven process. It involved the interests and expertise of team members at all points in the preparation of the document, including the document's form, format and content. THE ETTRICK VSU SPECIAL AREA PLAN GRAPHICS The Ettrick VSU Special Area Plan uses graphics to illustrate the concepts embodied in the goal, guidelines and text of the plan. These graphics are conceptual, and are used for illustrative purposes only. Their intent is to serve as examples of development that achieves functional and visual compatibility with the goal and guidelines of the plan. However, graphics are not intended to encourage any particular architectural style, or promote any specific development patterns or details, other than as embodied in the text of the plan or as may be required by ordinance amendments. Conceptual perspective of Chesterfield Avenue redevelopment for vertically integrated commercial and residential uses. _...._......... _............. ............. w_ .......... _­.......... Ettrick VSU Special Area Plan draft BOS Pa gA ..At CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 2: Concept Plan Section 2: Concept Plan GOAL OF THE ETTRICK VSU SPECIAL AREA PLAN: ETTRICK IS A PLACE WHERE RESIDENTS, BUSINESSES AND VIRGINIA STATE UNIVERSITY WORK AND LIVE TOGETHER TO PROMOTE A NEW, URBAN -STYLE, BICYCLE AND PEDESTRIAN FRIENDLY ENVIRONMENT THAT TAKES ADVANTAGE OF THE COMMUNITY'S UNIQUE ECONOMIC DEVELOPMENT OPPORTUNITIES, RICH HISTORY AND NATURAL RESOURCES. ETTRICK TODAY Development in Ettrick is characterized by single use, one- and two-story buildings — residential, retail, office and public/semi-public uses (a fire station, an elementary school, churches and Virginia State University). Limited street amenities consist of narrow sidewalks, on -street parking and street lights both high intensity and pedestrian scale. Chesterfield Avenue —looking south from the vicinity of Paine Street. ETTRICK TOMORROW The development pattern of Ettrick is anticipated to change, especially given VSU's construction of a multi-purpose facility along the south line of East River Road and plans for mixed use multi -story development along the northeast line of Chesterfield Avenue. It is anticipated that with the growth of the university there will be an increased demand for private sector services such as retail, personal services and additional housing. The residential areas north of River Road, south of Dupuy Road and east of Loyal Avenue consisting partly of College Parks and Laurel Branch Farms subdivisions, as well as the residential areas generally east of Randolph Farms and west of Pannill Street and Rutledge Avenue, are proposed to be characterized by residential development of 2 (two) to 4 (four) units per acre, much like _.m_...m...._..._.._....m__........_ _... .._ __._... ._._._..... _.............. __ ._.. _ w_w_ _ .._._........_ww.w....._w.._w..w.__.....__...................... _._.__.—........._ ..._w_. Ettrick VSU Special Area Plan draft BOS Page 6 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 2: Concept Plan the existing development patterns. However, under certain circumstances the plan does support higher density residential development in these areas. The area along Orange Hill Avenue is suggested for redevelopment of higher density residential uses at a density of 8 (eight) to 12 units per acre. Conceptual perspective of potential redevelopment of Chesterfield Avenue for on integrated mix of housing and retail. Areas along Chesterfield Avenue, East River Road and Granger Street are anticipated to redevelop for a mix of retail, personal services and higher density residential uses. Each area will have different development design characteristics. It is anticipated that the area surrounding the Ettrick Train Station and the area at the intersection of East River and Dupuy Roads will be developed for more typical suburban type retail uses and for uses that support rail travelers as well as the immediate community. Along Chesterfield Avenue, in addition to retail and personal service uses, the plan suggests integration of higher density residential development in multi -story buildings. Each of the retail and mixed use areas are proposed to be designed to reduce dependence upon automobiles through the provision of bicycle lanes, wide sidewalks, pedestrian crosswalks, and streetscaping amenities. Entrances to buildings should front streets, with off-street parking located to the rear of buildings and the interiors of blocks. Connections with the surrounding community will be encouraged, to include pedestrian and bicycling amenities. This mixed use development pattern should be characterized by retail, office and residential development densities that are higher than the densities of traditional suburban development. However, parking requirements should be less than with suburban development, as dependence on the automobile is anticipated to be reduced, and parking areas may be shared between different types of uses. As development densities increase, mass transit (bus, van, etc.) becomes more feasible. .._— ___._.._. �.w...._.....__.. � ._ ...ww �... _� ._ Ettrick VSU Special Area Plan draft BOS Page 7 G ire„ 1 4 > 0 Ln E .2 0 Zm S 0 m 00 CL CHAPTER 11: SPECIAL AREA PLANS 11.1 ET RICK VSU SPECIAL AREA PLAN Section 3: Guidelines Section 3: Guidelines ➢ Partnership with VSU. Partner with VSU to integrate and facilitate the university's expansion plans into the larger community. ➢ New Development Standards. Adopt new development standards that create an urban -style, integrated mixed use environment in Ettrick, as outlined in the Design Plan included in this plan. • Promote urban -style development along Chesterfield Avenue patterned on the VSU Foundation mixed use site. • Promote higher density residential development along Orange Hill Avenue that complements the mixed use development pattern recommended for Chesterfield Avenue and provides transition to existing single family neighborhoods to the west. • Promote development around the Ettrick Train Station that supports rail travelers and the community while complementing the development pattern recommended for Chesterfield Avenue. ➢ Mixed Use Development. Encourage vertically integrated commercial and residential mixed uses, in conformance with the land use plan. ➢ Aggregation. Encourage the aggregation of property along Chesterfield and Orange Hill Avenues, and around the Ettrick Train Station, during the rezoning and site development processes to better facilitate the development patterns recommended by this plan. Streetscapine. New developments along Chesterfield Avenue, Main Street, Bessie Lane, and East River Road, east of Bessie Lane, should incorporate features such as bicycle and pedestrian facilities, pedestrian -scale street lighting and signage, landscaping, and other similar amenities. Conceptual illustration of Chesterfield Avenue's potential for redevelopment using new development standards patterned on the VSU Foundation mixed use site. Ettrick VSU Special Area Plan draft BOS Page 9 W14 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 3: Guidelines ➢ Waterfront Access. Obtain easements and/or property to increase public recreational access to the Appomattox River. ➢ Economic Development. Promote job creation and economic development opportunities that take advantage of, and compliment, VSU's education and research focus. ➢ Tourism Opportunities. Capitalize on tourism opportunities by promoting Summerseat, VSU, the Appomattox River and Ettrick's history, as well as Ettrick's proximity to historic Petersburg and Matoaca Village, as destinations for visitors. ➢ Rights -of -Way and Easements. Obtain sufficient rights-of-way and easements to accommodate on - street parking and bicycle and pedestrian amenities, where appropriate. ➢ Vehicular Accessibility into Area. Work with the City of Colonial Heights, the City of Petersburg, and local, regional and state agencies to enhance vehicular accessibility into the Ettrick area. ➢ Transportation Network. Improve the transportation network to enhance access that accommodates community and university expansion, activities and events. Bicycle and Pedestrian Amenities. Support the construction of bicycle and pedestrian amenities as part of development proposals, and as well as in conjunction with larger scale, coordinated public projects. ➢ Stormwater System Improvements. Upgrade and install an improved stormwater management system along Chesterfield Avenue to facilitate development suggested by this plan. Wastewater System Improvements. Upgrade the wastewater system along Chesterfield Avenue to facilitate development suggested by this plan. ➢ Civic Group Formation. Pursue the formation of a business, resident and university representative volunteer association to foster investment, represent community concerns and communicate effectively with local, regional and state agencies. ➢ Funding of Improvements. Pursue funding and partnerships with VSU to provide infrastructure that serves both community and university needs. ➢ Ettrick Train Station and Surrounding Economic Development. Reserve and market areas around the Ettrick Train Station for economic development that supports the university, area neighborhoods and rail passengers. ➢ Ettrick Train Station, Support Service. Support continued passenger rail service, including multi -modal access that serves the Ettrick Train Station. Ettrick VSU Special Area Plan draft BOS Page 10 `0 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 3: Guidelines Ettrick Train Station Access. Work with CSX Railroad and the university to create an enhanced and attractive vehicular, bicycling and pedestrian -friendly access to the train station. Partner with CSX to improve public safety and security along the tracks and around parking lots. Residential Enhancement Plans. Develop detailed revitalization plans to promote area enhancement and stabilization. ➢ Proactive Code Enforcement. Stabilize neighborhoods and business areas through continued proactive code enforcement. ➢ Police Presence. Increase law enforcement visibility within the community by moving the Ettrick Policing Office from Ettrick Park to an appropriate location along Chesterfield Avenue. ➢ Ettrick Elementary School. Relocate Ettrick Elementary School to a new facility outside the boundaries of the Ettrick VSU Special Area Plan. ➢ Historic Designation. Encourage local, state and national historic designation for the Summerseat structure once an appropriate use for the structure has been identified by the county, VSU and/or another entity. ➢ Incentivize Development. Consider incentives to encourage development of multi -family and/or condominiums as part of vertically integrated, mixed use projects that conform to the development pattern promoted by this plan. ➢ lob Creation. Consider opportunities to create jobs by supporting the development of a technology/research park in proximity to VSU. Ettrick VSU Special Area Plan draft BOS Summerseat Pabdaisl CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 4: Issues & Opportunities Section 4: Issues & Opportunities EXISTING ZONING The Ettrick VSU study area is zoned for a mix of single family residential, commercial and industrial uses. In some cases, existing zoning is in direct conflict with uses recommended by this plan. Portions of the area generally bounded by Chesterfield Avenue, Granger Street, East River Road and the railroad tracks are identified as a gateway to the Ettrick community and Chesterfield County. This area should have high quality design standards that give visitors a positive impression of the Ettrick community, VSU and the county, and that support development which provides goods and services to rail travelers, visitors, nearby residents and VSU students, faculty and staff. The existing General Business (C-5) and Light Industrial (1-1) zonings within this area are in conflict with the plan's vision of a gateway area consisting of a variety of neighborhood and community commercial uses. Also, much of the Chesterfield Avenue corridor is zoned for a mixture of Neighborhood Business (C-2), Community Business (C-3) and General Business (C-5) uses. While the C-2 and C-3 uses would generally support the recommendations of the plan for neighborhood and community commercial development, the C-5 zoning is not consistent, nor do any of these zoning classifications allow by right integrated higher density, residential and commercial mixed uses, or require development to occur in a pedestrian and bicycle friendly pattern supported by this plan. "andolpl Farm, OrangeHdlA r -Corridor N 0 1,000 2,000 Feet Ettrick VSU Special Area Plan Zoning 'I — Salon 8,Gat—Y®u�... Ar� % �ChasW re. ..... .. — „ IdPo aru northea� VSU ........... ' Chest_di Id Ave— „o st ------ H ; o� City Of Col ONai r / Heights i Ettrick VSU Special Area Plan draft BOS Page 12 06101521 Legend Ettrick VSU Special Area Plan focus areas go A G2 �'1in1� G3 City Of III G5 Petersburg I-1 PIF 0-1 0-2 R-12 R-7 Vlj) R -MF Ettrick VSU Special Area Plan draft BOS Page 12 06101521 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 4: Issues & Opportunities Two parcels along the railroad tracks south of Chesterfield Avenue and behind (west of) Ettrick Elementary School are zoned Community Business (C-3) and Light Industrial (1-1). These parcels have access limitations due to the proximity of the elevated bridge crossing over the CSX railroad, by the CSX railroad tracks, by the existing Ettrick Elementary School site, and by nearby single family residential development. Such limitations would challenge development for any kind of commercial or industrial use. The plan recommends these parcels for residential development that compliments nearby neighborhoods. NEIGHBORHOODS IN TRANSITION The neighborhoods along the principal roads of Ettrick are developed for a mix of residential, commercial and public/semi-public uses. It is anticipated that development along these roads will change over time to higher density multi -family, condominium, or mixed-use developments, as has occurred in other communities experiencing redevelopment and revitalization. Left is an example of a neighborhood in transition from single-family residential (foreground) to higher density residential, commercial and mixed use development (background). The neighborhood in this example is located in Richmond, Virginia, in the vicinity of a new mixed use development at the intersection of West Cary Street and South Meadow Street which is called the Lofts at Cary (see pages 34 and 35 for information about this project). Some neighborhood from the other end of the block: mixed use and apartments (foreground) and single- family residences (middle). The next two (2) blocks (background) are developed for two-story apartments. Ettrick VSU Special Area Plan draft BOS Page 13 °.543 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 4: Issues & Opportunities Existing zoning and development in Ettrick can present challenges to achieving the desired pattern of pedestrian oriented mixed use. In some cases, where properties are already zoned commercially and have developed for commercial uses, they have not developed to the standards envisioned by this plan. In other cases, single-family uses are located on commercially zoned property, and these may be converted to commercial uses under certain circumstances, though at a lesser standard of development than normally associated with commercial uses in Chesterfield. Chesterfield Avenue, looking north from the vicinity of Main Street: Most properties are zoned commercially. However, many are developed for single-family residences, interspersed with commercial uses having minimal development standards. Chesterfield Avenue: Existing single- family residence zoned commercially that has been redeveloped for a commercial use. Ettrick VSU Special Area Plan drat BOS-._..__..._._ -.... .._.._..........Pae p f g 144 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 4: Issues & Opportunities Current zoning ordinances applicable to commercially zoned properties along East River Road, Granger Street, Bessie Lane and Chesterfield Avenue allow for single use, single story commercial and office development with minimal development standards, but not multi -family residences. New development standards, as recommended with this plan and outlined in this document, would require multi -story buildings (a minimum of two stories) and urban design features, for new commercial and office development. Conceptual perspective of potential redevelopment of Chesterfield Avenue for an integrated mix of multi family housing, commercial and office uses along the northeast side of the road (left side of graphic) modeled on the VSU Foundation mixed-use development pattern, and for two (2) story commercial and office uses along the southwest side of the road (right side of graphic) based on existing zoning and new development standards. However, vertically integrated development that incorporates multi -family uses in addition to commercial and office uses would require rezoning to allow multi -family residences. Conceptual perspective of potential redevelopment of Chesterfield Avenue for an integrated mix of multi family residences, commercial and office uses on both sides of the road. ._. ..............m._ Ettrick VSU Special Area Plan draft BOS Page 15 EXPANSION OF VIRGINIA STATE UNIVERSITY The expansion of VSU as reflected in the university's master plan will transform that portion of Ettrick controlled by the university into an urbanized, higher density mixed-use environment, and thereby change the fundamental character of much of Ettrick. The university's planned increases in enrollment will generate additional demand for housing and commercial services in the area surrounding the campus. CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 4: Issues & Opportunities VSU'Multipurpose Center seat%aaparay ut app'O.-a OY %100 to sMting c we , and 6,100 Ear suge swmnts -d W.CoOs office/c..... n W - I't Maar 6Z apar1awds AN)w Currently, many of the university's students and faculty reside outside of Ettrick and in other jurisdictions. The guidelines outlined in this plan will promote more housing to meet future housing demand, as well as more housing choices, within the plan geography and in proximity to the university. Besides the 180 -acre main campus, VSU owns and operates Randolph Farm, a 400 -acre agricultural research facility. Randolph Farm, which is physically separated from VSU's main campus, is used by VSU's School of Agriculture. The School of Agriculture offers a Bachelor's Degree with concentrations in Agriculture Business and Economics, Agriculture Education, Animal Science and Pre -Veterinary Medicine, Aquatic Science, and Plant, Soil and Environmental Science with specialties in Horticulture and Soils. About 100 acres of Randolph Farm is located within the boundaries of the Ettrick VSU Special Area Plan The university continues to expand, with plans to increase on- and off -campus enrollment, improve campus infrastructure and build new facilities. A master plan to guide this growth and expansion was adopted by the university in 2007. The master plan recommends partnerships with Chesterfield County to support and enhance on- and off -campus growth. Recommendations include development of new buildings and grounds, additions and renovations to existing spaces, and overall enhancements to improve on -campus academic and cultural life centered on a pedestrian -friendly environment. VSU is currently updating its master plan and anticipates completing this update early in 2015 Currently, VSU is building a new multi-purpose center with a seating capacity of up to 7,000 along East River Road. Recent additions to the campus include new dorms, and the university has plans for developing mixed use buildings along Chesterfield Avenue. In particular, many of the properties along the northeast line of Chesterfield Avenue have been purchased by either VSU or the Visitors of Virginia State University (the VSU Foundation), which intend to redevelop the northeast line of the Chesterfield Avenue corridor for an integrated mix of housing and retail. While VSU is exempt from county requirements, any development by other, private entities are subject to county approval. Ettrick VSU Special Area Plan draft BOSm__....._._....._.....___..._._._..ww___. _._ ____. ...__.. ............._ Page 16 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 4: Issues & Opportunities VSU has been awarded a $3.25 million grant from the U. S. Department of Labor to develop an education and career training program to prepare a workforce for careers in building and maintaining the nation's wireless networks. This program will be only one (1) of two (2) such programs in the country, and will be designed to fill a growing need for a skilled workforce in this sector in the communication industry. The U.S. Department of Defense has also awarded VSU a $485,616 grant to establish a next -generation DNA sequencing system at VSU to support research in genomics. Once established, a state-of-the-art facility will benefit other researchers at VSU by significantly improving the research capability in genomics and facilitating interdisciplinary research among biology, agriculture, computer science, mathematics and engineering. The U.S. Department of Agriculture's National Institute of Food and Agriculture (NIFA) has awarded Virginia State University's Agricultural Research Station a three (3) year grant of $298,849 to explore sustainable ways for farmers and municipalities to manage wastewaters in an effort to reduce environmental and economic impacts of wastewater discharges, especially to the Chesapeake Bay fishing industry. Wastewater for the pilot will be provided by the South Central Wastewater Authority in Petersburg and Chesterfield County and the Virginia Utilities Department. TOURISM The Ettrick VSU area should be promoted for tourism that capitalizes upon its existing and developing assets. These include the Appomattox River, the new VSU multi-purpose center under construction along East River Road and the Ettrick Train Station. The train station and areas along the river should be enhanced with a mix of private and public improvements as identified in this plan. In addition, Ettrick's proximity to historic Petersburg and Matoaca Village enhances opportunities for developing tourism venues in this part of the greater metropolitan area. IWTIMi,r The urban -style redevelopment of Ettrick will bring with it the challenges of vehicular accommodation typically associated with other such communities. With the exception of Chesterfield Avenue, which has on -street parking, area roads are constrained by existing development, limiting opportunities for additional on - street parking. In addition, current ordinances do not Appomattox River at Campbell's Bridge. Parallel parking along Chesterfield Avenue. _............�._........_.._._____.__.a_.w.__ _�w_.__.m..�.�.ww_w_w__www..w._w.w....._........v.._......._._....�._.m_._.._.w_...w..._.w___..W_._._�.._..._�_.._�......_...__...._..._...�Wv.��..__.._......M....__......_.. Ettrick VSU Special Area Plan draft BOS Page 17 k CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 4: Issues & Opportunities require on-site parking for commercial uses, or for office uses under 5,000 square feet in area. The urban density and pattern of development being established in, and recommended for Ettrick, require new ways of thinking about the level of parking convenience to be expected. Sidewalks along Chesterfield Avenue. Utility poles along Chesterfield Avenue. ECONOMIC DEVELOPMENT AUTOMOBILE, PEDESTRIAN AND BICYCLE CIRCULATION, INFRASTRUCTURE AND AMENITIES Automobile, pedestrian and bicycle infrastructure is inadequate to serve existing and anticipated higher density development. At the same time, the community is largely developed, with narrow streets and minimal or no building setbacks, thereby constraining improvements to existing infrastructure. This plan recommends bicycle facilities, wide sidewalks, and streetscaping amenities, which should primarily be installed as new development occurs. Installation should include a combination of public and private funding. I ITii 1Tv Pni Fc, Utility poles, prevalent along area roads, detract from the aesthetics of the community, especially along Chesterfield Avenue. Relocating utility poles or burying lines underground is expensive, and most likely would have to occur on a comprehensive basis rather than on a piecemeal basis. In general, above ground utilities will not inhibit the installation of street amenities, but they must be taken into account in the design of the amenities. As development occurs, opportunities to relocate or bury utilities will be considered. Ettrick is currently underserved by commercial services normally found surrounding large universities. This plan promotes commercial development along Chesterfield Avenue and East River Road that supports the needs of the community and VSU, as well as attracting and serving customers from surrounding communities and adjacent jurisdictions. Given the presence of VSU, this plan supports opportunities to promote development of research and technology jobs, should VSU or the private sector wish to develop a technology/research park in the Ettrick VSU Special Area Plan draft BOS Page 18 000is CHAPTER 11: SPECIAL AREA PLANS 11.1 E7TRICK VSU SPECIAL AREA PLAN Section 4: Issues & Opportunities area. Such a facility would be uniquely positioned to: take advantage of, and compliment, VSU's education and research focus; provide infrastructure and support services for businesses, including office space; promote cooperation between public (university) and private research, as well as technology transfers; and support the commercial and housing development recommended by this plan to serve the needs of employees. It should be noted that VSU is currently one (1) of four (4) Virginia universities that has partnered with the Virginia Commonwealth Center for Advanced Manufacturing (CCAM). CCAM is an applied research center that bridges the gap between university research and product development, accelerating the transition of research innovation from the laboratory to commercial use. CCAM is the only collaboration of its kind in North America, pooling resources to pursue university research authorized by member companies. VSU has agreed to work closely with CCAM on the hiring of faculty and research faculty in areas related to advanced manufacturing. These faculty members will work exclusively at CCAM and be dedicated to membership research priorities. Potential sites for a technology/research park could include: the Ettrick Gateway Business Area identified in this plan in vicinity of the Ettrick train station; the Ettrick Elementary School site and surrounding area; and the eastern portion of Randolph Farm located within this plan geography. ETTRICK TRAIN STATION Unique to the area is the county's only passenger rail station which normally serves 10 passenger train arrivals and departures a day. In 2013, the station accommodated 27,988 travelers. The plan supports the enhancement of this facility to better reflect its status as a gateway into the county. The plan recommends commercial uses surrounding the train station in this Gateway Business Area. The Tri -Cities Area Metropolitan Planning Organization has contracted with an engineering consulting firm to undertake a study under the National Environmental Policy Act (NEPA) to assess the feasibility and potential environmental impact of building a new rail station to accommodate travelers on a high- speed rail service in the future. Possible locations included in the study are the existing Amtrak station in Ettrick (Petersburg Train Station) as well as other sites in Chesterfield, and sites in Petersburg and Colonial Heights. FORT LEE Another potential asset is Fort Lee, which is situated alongside the Tri -Cities of Virginia — Petersburg, Colonial Heights and Hopewell — as well as the counties of Chesterfield, Dinwiddie and Prince George. Within the past decade, Fort Lee has experienced expansion and base modernization, with a budget of more than $1.2 billion, and has grown in population, much of which is due to the realignment of military organizations from other parts of the nation. The daily population of Fort Lee averages about 34,000 and includes members from all branches of the military service, their families, government civilians and Ettrick VSU Special Area Plan draft BOS Page 19 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 4: Issues & Opportunities contractors. Furthermore, as many as 70,000 troops pass through Fort Lee's classrooms each year, making it the third largest training site in the Army. Fort Lee's estimated economic output is a major portion of the gross domestic product of the region, generating more than $124 million in state and local taxes and accounting for nearly 28,000 jobs including military personnel, Department of Defense civilian employees and on -post contract employees. Opportunities to provide housing and services to serve this population are encouraged in Ettrick with this plan amendment. HISTORIC RESOURCES There are several historic structures along, and in the vicinity of, Chesterfield Avenue located in areas zoned commercially. Retention of historic structures in such areas may be appropriate if the property owner wishes to incorporate such structures into the recommended and anticipated development or redevelopment pattern suggested by this plan. Other structures are located in areas zoned residentially and suggested by the plan for higher density residential uses. Such structures are appropriate for adaptive reuse for increased residential density if the property owner wishes to retain the structure, is willing to have the structure designated as a county historic landmark, and can mitigate the impacts of higher density residential development on surrounding properties. Built around 1860, Summerseat is located at the highly visible intersection of Granger Street and Chesterfield Avenue, and is thought to have been the seat of the local county magistrate during the summer months. The main floor periodically served as a courtroom, and persons awaiting trial or detention were kept in the basement. County: Early Architecture and Historic Sites. The structure is listed in O'Dell's Chesterfield Summerseat is currently owned by VSU. The university is working with the county to seek an appropriate adaptive reuse of the site such as a local museum or a welcome center. This effort is being headed by the County Administrator's office, which is working with other county staff, VSU, the Chesterfield Historical Society and Preservation Virginia to explore and develop options to preserve Summerseat. Ettrick VSU Special Area Plan draft BOS Page 20 Goo -g RIVERFRONT ACCESS The comprehensive plan identifies a system of linear trails along, and water access to, the Appomattox River. The county and VSU have plans to develop public recreational access along the Appomattox River, and have partnered to create a trail head and a first phase pedestrian and bicycling trail system along a portion of the Appomattox River in the vicinity of the Ettrick Cemetery. A linear system of pedestrian and bicycling trails, as well as other infrastructure, would make accessible for the public's enjoyment of the natural, cultural and historic resources located along the river, as well as promote recreational and tourism benefits. CHAPTER 11: SPECIAL AREA PLANS 11.1 EITRICK VSU SPECIAL AREA PLAN Section 4: Issues & Opportunities Appomattox River. To achieve this, property or easements may need to be acquired. The county, VSU and private owners continue to work together regarding this effort. In addition, the county and VSU are exploring ways to partner with organizations such as Friends of the Lower Appomattox River (FOLAR), and with Petersburg and Colonial Heights, to promote access to the river. Trails need to incorporate public safety aspects in their design, including access to the river for emergency services personnel, vehicles and equipment. FUNDING FOR RECOMMENDATIONS Many of the infrastructure recommendations within this plan are constrained by public funding availability. Wherever feasible, partnerships will be explored to share the costs of recommended improvements. In addition, the county should pursue funding through grants and programs, as well as through incentive packages that would have wider application countywide. INCENTIVES Redevelopment of improved property is more difficult and expensive than building on unimproved lands. In order to encourage redevelopment, various incentives should be considered that would offset some of the additional costs borne by developers in these areas. These incentives should be used to facilitate developments suggested by the Comprehensive Plan. Incentives will be considered during the development of each of the Special Area Plans identified in the Comprehensive Plan. The county could consider a number of possible incentives for encouraging the pattern and density of development recommended by this plan. Incentives should focus on development that incorporates housing into vertically integrated, mixed use projects that serve to encourage redevelopment and/or revitalization of communities that are in transition, and that accomplish one or more of the following: o Promote New Urbanism, Compact Growth, Land Conservation or similar initiatives, where such initiatives are determined appropriate; Ettrick VSU Special Area Plan draft BOS Page 21 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 4: Issues & Opportunities o Promote neighborhood and community revitalization, in areas where it is desirable to encourage new development designed to stimulate revival of declining or deteriorating neighborhoods and communities; o Promote economic development in areas where it is desirable to promote existing economic development opportunity sites and new economic development opportunities in older, developed areas; o Promote economic revitalization, in areas where it is desirable to introduce, or reintroduce, a variety of housing opportunities, jobs and commercial services within, or in proximity to, existing neighborhoods and communities. Such incentives could include the following, some of which already exist under state and county law and some of which could be considered as a part of land use approval: o Reduction in Planning Department fees o Property/real-estate tax incentives o Reduction in proffers o Density bonuses o Creation of special tax districts o Reduction in BPOL taxes for commercial in revitalization areas o Tax abatements for revitalization/redevelopment projects Any such incentives would have wider applicability for similar areas and development patterns in other parts of the county as encouraged by this plan. CIVIC GROUP FORMATION During the development of this plan amendment, it became apparent that communication between the different civic entities in Ettrick could be improved. Staff supports the formation of a community group that should consist of representatives from the neighborhoods, churches, businesses, Virginia State University, CAPAAMMD (Civic and Political Action Association Matoaca Magisterial District) and other significant local associations. This group should be organized initially by county staff until such time as the group can function independently or approximately one year. This group should advocate on the behalf of the Ettrick community regarding such things as social issues, new development, university interactions, and other community improvements as identified by the group. This group could be used to report community issues to county staff and officials for assistance. An example of a similar group in the county would be the Jefferson Davis Association. ..................__...v. ._...._. ...... _.w.-............ _ � .._......._... _ww._w...ww__....... � .n _._..w... _.__ � ._._ _w..ww_.. �.._ .._._..__._�...__ � w._........... Ettrick VSU Special Area Plan draft BOS Page ,22 't.G C O J CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 5: Infrastructure Section 5: Infrastructure TRANSPORTATION Existing Development and Traffic Generation The Ettrick VSU Special Area Plan study area currently includes approximately 500 residential units, the VSU campus which currently serves approximately 5,900 students, and approximately 55,000 square feet of off -campus commercial development. Based on traffic counts for the University, and using typical trip rates for the off -campus developments, it is estimated that the plan area currently generates approximately 12,395 average daily trips (1,300 trips during the AM Peak Hour, and 2,470 trips during the PM Peak Hourj. VSU plans to expand its enrollment to 10,000 students by approximately 2020. The off -campus development recommendations of this plan at build -out could result in approximately 500 additional residential units, and 425,000 square feet of additional commercial development, mostly in smaller retail establishments of 10,000 square feet or less. The expansion of VSU and the build -out of off - campus areas could generate an additional 67,155 average daily trips (2,655 additional trips during the AM Peak Hour, and an additional 6,980 trips during the PM Peak Hour). Due to the unique character of a university setting, estimating trip generation is difficult. Typically, many of the trips generated by residential uses are to and from places of employment. In the case of the study area, university staff and students are anticipated to occupy many of the off -campus residential units, resulting in these trips remaining within the community. In addition, there will be the potential for a considerable amount of pedestrian and bicycle travel in lieu of the automobile. Transportation Infrastructure The Ettrick VSU area is served by a diverse transportation infrastructure to include roads, sidewalks, and rail and transit service. Enhancements to these existing facilities would provide residents, the elderly, the disabled and VSU students with ease of movement into, out of, and within the area. The Thoroughfare Plan, a component of the Moving Forward... The Comprehensive Plan for Chesterfield, designates three (3) 70 foot wide right-of-way collector roads in the Ettrick VSU area: • Chesterfield Avenue • East River Road • Granger Street and Dupuy Road as a 90 foot wide right-of-way major arterial. A major project is currently underway to widen East River Road to a four -lane roadway with a raised median, install a 10 foot wide sidewalk along the south side, install a traffic signal at the Matthews Ettrick VSU Special Area Plan draft BOS Pa e 23 00 1163 . Drive, Jefferson Drive and Sheffield Place intersection, and install pedestrian crosswalks and handicap -ramps at several locations. There are no public improvements currently programmed for either Chesterfield Avenue or Dupuy Road within the study area. This plan proposes that Orange Hill Avenue which parallels Chesterfield Avenue one block to the west be extended from its current terminus at Randolph Street to Main Street as redevelopment of that area occurs. Such an extension will result in a grid street system typically found in urban settings. Most all of the roads in the county, including roads within the Ettrick VSU Plan area, are managed and maintained by the Virginia Department of Transportation (VDOT). Therefore, proposed accesses and road improvements must adhere to their standards and specifications. A VDOT maintenance agreement will be required for any improvements that are deemed to be private within rights of way. Ettrick Train Station The Ettrick Train Station is owned by the CSX Railroad and the current facility was built in 1955. Structures on the site include the active station building, the railroad platform and warehouse. The station serves the Tri -Cities region and beyond by providing a local stop for passenger rail service to points north and south along the 1-95 corridor and now has new service to the east connecting with Norfolk. This station is centrally located in the Tri -Cities region with over 100,000 people living within six (6) miles of the station. Currently Ettrick Train Station platform. the train station serves approximately 28,000 riders annually. Since 2002, ridership has increased by about 70%. Ridership is expected to continue to increase with the continuation of the new Norfolk Rail Service, and with eventual implementation of Southeast High Speed Rail. CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 5: Infrastructure East River Road widening project. ..._...._............... ._..-....w_.._ ......... _....-..�............. _ _...... ....__.._ Ettrick VSU Special Area Plan draft BOS Page 24 CHAPTER 11: SPECIAL AREA PLANS 11.1 EITRICK VSU SPECIAL AREA PLAN Section 5: Infrastructure The Ettrick Train Station is a hub for regional and nationwide rail destinations. The station is less than a mile from VSU and provides an important transportation link for the students. The VSU student body is predominantly composed of students whose families live within convenient access to the trains operated by AMTRAK along the eastern seaboard. The station is also located less than eight (8) miles from Fort Lee. Fort Lee has undergone a massive expansion with the Base Realignment and Closure Act and has a daily population of about 34,000. The close proximity of the train station offers a convenient transportation option to military personnel and visitors to Fort Lee. The growth of VSU, redevelopment of Ettrick and the new train service to Norfolk is increasing the ridership at the existing train station. The existing platform is in conflict with the track expansion proposed with the Southeast High Speed Rail project. To meet these near-term and long-term needs, improving the existing station is required. Improving the Ettrick Train Station should include construction of a new station, expansion of the parking area, provision of bus circulation and pick- up/drop-off lanes, and construction of a new platform. The county continues to seek available funding for these improvements. With the current transit services in this area, the recommended Plan improvements for pedestrian and bicycle facilities, and the enhancements necessary to the station, the train station area will be transformed into a much improved multimodal center. Petersburg Area Transit (PAT) As noted in Moving Froward, the Ettrick VSU area is served by Petersburg Area Transit bus service that links the VSU campus to downtown Petersburg and Colonial Heights. Additional information regarding this service can be found in Chapter 13: Transportation of the Comprehensive Plan. Pedestrian Amenities Existing pedestrian amenities in Ettrick should be improved and/or expanded to serve current and anticipated development. The current development pattern, which is characterized by narrow streets and shallow or no setbacks for buildings, presents challenges to improving or widening existing roads. However, to the greatest degree practicable, as development and redevelopment occurs, sidewalks and crosswalks should be installed to facilitate pedestrian access and Pedestrian & Bicycling Circulation Plan NSU Randolph reef" WSdJ Campus Legend ..°.'w.... y'cd'wi+aa' edcyaA"V F.Wokb V"5u coa,vu" F Opov Note: the pedestrian/bicycling circulation pattern would be subject to the exact layout of roads, as these may change with redevelopment. w_..m__..._.......w.....m..._......_..__.w.w._www��.__..___w_._w_....__....._......._.�W..._.._.......�........._..�__...__� _..._�_......�.�..._.m.�w... �.�w.�.._w__.w.w_w....._w.____...� ......._...__..w� Ettrick VSU Special Area Plan draft BOS Page 25 GG'i65 CHAPTER 11: SPECIAL AREA PLANS 11.1 EITRICK VSU SPECIAL AREA PLAN Section 5: Infrastructure encourage public activities, interaction and community engagement. Public Sidewalks Public sidewalks are maintained by VDOT within public rights-of-way. These sidewalks are located parallel to a road and in more urban areas are typically separated from vehicular traffic by curb and gutter. They may be constructed in conjunction with public projects or by the private sector as a part of development or redevelopment. The higher density mixed use development pattern envisioned and encouraged by the Ettrick VSU Special Area Plan would provide opportunities to construct, or improve existing, sidewalk infrastructure along key roads. New roads constructed as part of residential development would be subject to the VDOT Secondary Street Acceptance Requirements, which establish sidewalk criteria along roads that will become part of the State system. The zoning ordinance typically requires that the need for sidewalks within non- residential and mixed use developments be determined through the development review processes. However, the Ettrick VSU Special Area Plan recommends that the Zoning Ordinance be amended to require sidewalks along Chesterfield Avenue, Orange Hill Avenue, and East River Road, Bessie Lane, Main Street, Granger Street, and specific connecting side roads, as part of new development that occurs. During the zoning process for any development proposal, sidewalk amenities should be required. Private Sidewalks These sidewalks are built by the private sector and are maintained by the development owner or an owners' association. This plan recommends sidewalks along roads to be public, not private. Having these sidewalks accepted into the state highway system will ensure their long-term maintenance. Bicvcle Facilities Bicycle facilities provide an alternative mode of transportation to automobile travel. Bicycle lanes are typically located within the public right-of-way and are maintained by VDOT. Designated bicycle lanes or paved shoulders, as well as bicycling amenities separate from automobile travel lanes, can accommodate cyclists' travel. The Ettrick VSU Special Area Plan recommends that the zoning ordinance be amended to require bicycling amenities along the northeast line of Chesterfield Avenue as new development occurs. During the zoning process for any development proposal, additional bicycling amenities should be committed. Pedestrian & Bicvcle Circulation As development or redevelopment occurs in the area, pedestrian and bicycle amenities will be recommended as shown on the Pedestrian & Bicycling Circulation Plan. Transportation Infrastructure Improvement Costs The cost of making improvements to the transportation infrastructure varies, depending on many factors such as the availability of right-of-way, the location of utilities, topography, and adjacent development. Ettrick VSU Special Area Plan draft BOS Page 26 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 5: Infrastructure The Thoroughfare Plan recommends Dupuy Road as a major arterial with a recommended right-of-way width of 90 feet. This road could warrant construction of a four -lane facility to accommodate traffic volumes at build -out of the county. Within the plan area, and using typical costs to widen a two-lane road to a four -lane facility, improvements to Dupuy Road could cost in the area of $4,000,000. The plan recommends the construction of sidewalks throughout the plan area. The cost to construct sidewalks varies greatly, from $100 to $300 per linear foot, depending upon existing conditions, if constructed as a publically funded project. It is anticipated that much of the sidewalk network recommended in this plan would be constructed in conjunction with redevelopment. Typical Sections for Pedestrian and Bicvcle Amenities in Ettrick Typical sections that show the conceptual layouts of pedestrian and bicycle amenities along the major roads in the plan area are shown in the Design Plan included in this document. PUBLIC WATER & WASTEWATER Within the Ettrick VSU Special Area Plan geography, public water is supplied by the Appomattox River Water Authority's (ARWA) treatment plant located on Lake Chesdin. Public wastewater treatment is provided by the Southside Regional Wastewater Authority's (SRWWA) treatment plant located in the City of Petersburg. The majority of the area within the plan area has existing commercial and residential structures and is served by an extensive system of existing water distribution mains and wastewater collection lines. For those undeveloped properties that do not have the public systems immediately available, particularly the area designated as "high density residential", the necessary water and wastewater system improvements will need to be made when those properties are developed. Those improvements will include new line extension and possibly upgrading of existing lines. The existing infrastructure serving the plan area has not been fully evaluated to determine if any of the existing lines will need to be increased in size to accommodate the proposed new development and redevelopment proposed within this plan. In conjunction with VSU's Master Plan, the Utilities Department is working with the University to provide public water and wastewater services to the existing campus and the area designated by VSU as their redevelopment area. In March 2013, the main campus was switched from the City of Petersburg to Chesterfield County for water service. The majority of the campus is currently provided with wastewater service by the City of Colonial Heights, with portions of the University served by Chesterfield County. As Ettrick VSU Special Area Plan draft BOS Page 27 MHOWIffil CHAPTER 11: SPECIAL AREA PLANS 11.1 ET"IRICK VSU SPECIAL AREA PLAN Section 5: Infrastructure noted below, planned improvements to the Ettrick area water and wastewater infrastructure will accommodate the expansion of the VSU campus and support revitalization and new development within the plan area. Public Water System The existing water distribution system throughout the plan area is supported by a 12 inch line along Chesterfield Avenue, an 8 inch/6 inch line along East River Road, and an 8 inch/6 inch line along Dupuy Avenue. Water storage is currently provided to the plan area by the 150,000 gallon Matoaca tank (located outside the plan area off River Road near Hudson Street), and by a private 240,000 gallon tank (located on the eastern side of the VSU campus). As part of the planned infrastructure improvements within the plan area, an existing 16 inch water line on River Road, which currently terminates at Bass Street, will be extended east across the CSX railroad right-of-way, across the Ettrick Elementary School property, along Chesterfield Avenue to a future planned VSU campus entrance across from Paine Street, and then into the campus. Future water line extensions from the 16 inch line along several existing streets will be necessary to serve the undeveloped area designated as "high density residential". VSU plans to replace all existing private water lines on the campus over several phases. A new public 2,000,000 gallon water storage tank and pumping station will be built outside of the plan area, off River Road on the VSU Randolph Farm property. Completion of the proposed 16 inch water line, storage tank and pumping station is anticipated by summer 2015. The existing water storage tanks serving Ettrick/Matoaca and VSU will eventually be taken out of service. Public Wastewater System The existing wastewater collection system throughout the majority of the plan area is supported by the existing Ettrick Wastewater Pumping Station (WWPS), located south of Main Street, an 18 inch/16 inch/12 inch trunk sewer, extending from the Ettrick WWPS and crossing through the southwestern portion of the plan area, west of Jackson Street, a 10 inch/8 inch line crossing through the northeastern portion of the plan area, west of Dupuy Avenue, and an 8 inch line along Chesterfield Avenue. Future wastewater line extensions from the 18 inch/16 inch/12 inch trunk will be necessary to serve the area designated as "high density residential". The portion of the plan area between Loyal Avenue and Dupuy Avenue drains by gravity into the City of Colonial Heights by agreement. Future VSU/County planned infrastructure improvements include two (2) options for the Ettrick pump station. Since there is excess capacity in that facility, one option would be to allow that pump station to be expanded to serve existing and future development in the Ettrick area, and to construct a new pump station for the VSU campus to discharge direct to the South Central Wastewater Authority, which serves the City of Petersburg, and Chesterfield, Dinwiddie and Prince George Counties. The second option would be to abandon the Ettrick pump station, extend a trunk sewer to the VSU campus, and build a new larger pump station to serve VSU and the Ettrick area. VSU also plans to replace (if necessary) all existing private wastewater lines on the campus over several phases. Improving wastewater capacity along Chesterfield Avenue is necessary to accomplish the development pattern recommended by this plan. As it is unlikely that such improvement can be accomplished on a Ettrick VSU Special Area Plan draft BOS Page 28 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 5: Infrastructure site by site basis, an area -wide wastewater capacity improvement project should be developed and implemented. STORMWATER DRAINAGE AND WATER QUALITY Much of Ettrick drains toward the Appomattox River and is served with inadequate and aging stormwater conveyance or water quality infrastructure. The county contracted a study with a consultant to determine the kind and cost of infrastructure needed to accomplish the development pattern recommended by this plan. New development and redevelopment will necessitate improvements to meet the current state regulations. As it is unlikely that such improvement can be accomplished on a site by site basis, an area -wide stormwater drainage master plan and improvement project should be developed and implemented. PUBLIC SCHOOLS Ettrick Elementary School The Public Facilities Plan recommends that Ettrick Elementary School be revitalized or replaced. Construction of a new facility should follow the guidelines outlined in that plan. The November 2013 bond referendum approved funding for renovation of Ettrick Elementary School, with no additional funding for moving the school to another location. However, several factors suggest that it would be preferable to replace the existing school with a new facility outside the Ettrick VSU Special Area Plan Geography: o Ettrick Elementary School was built in 1967. o The school has an enrollment of about 550 students (almost 100% of program capacity). o About 90 students attending Ettrick Elementary School live within the Ettrick VSU Special Area Plan geography (about 16 percent of the student body). o The school is located at the far eastern end of the Ettrick Elementary School district boundary (the boundary extends from Colonial Heights and Petersburg to the east and south, and beyond Nash Road to the west, which is about nine (9) miles from the school). o The site is comprised of about 20 acres, just at the minimum recommended site criteria for elementary schools. o The Public Facilities Plan recommends relocation of the Ettrick Fire Station to another site within the community that would accommodate a larger facility. Should the school be Ettrick VSU Special Area Plan draft BOS Page 29 cool 69 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 5: Infrastructure relocated, the potential exists that a portion of the existing (current) school site could be used to accommodate this fire station relocation. o It is anticipated that Ettrick will undergo major transformation to a higher density, mixed use environment that will capitalize on the economic development opportunities afforded to the county with the expansion of Virginia State University and the increasing importance of Ettrick Train Station as a transit resource for the region. The Ettrick VSU Special Area Plan supports this anticipated transformation by suggesting that the school site, as well as other portions of the surrounding area, would be appropriate for a more urban development pattern. o As development occurs along the pattern recommended by the draft plan, the current school site represents an opportunity to enhance economic development opportunities through redevelopment of the property in accordance with this plan. Ettrick VSU Special Area Plan draft BOS Page 30 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 6: Design Plan Section 6: Design Plan This design plan is intended to serve as a visual aid, illustrating the concepts embodied in the goal of the Ettrick VSU Special Area Plan and codified in recommended ordinances designed to guide future development in ways that implement the plan. The intent of this section is to ensure functional and visual compatibility with the recommendations of the plan and ordinances, but not to mandate any particular arrangement of design elements or architectural styles. Chesterfield Avenue, looking south from the vicinity of Paine Street— as it is today (top) and its potential for redevelopment (bottom). (Editor's note: While it is the intent of this plan to explore ways to have existing overhead utilities buried and/or relocated, the recommended guidelines recognize that this may not happen until after new development or redevelopment occurs. Until then, the design guidelines must accommodate overhead utilities with new development or redevelopment.) Ettrick VSU Special Area Plan draft BOS Page 31 INTRODUCTION TO THE DESIGN PLAN As noted throughout this document, Ettrick is a community in transition. It is evolving from a traditional historic suburban village into a community that builds upon the potential for Virginia State University's expansion, and the increasing importance of the Ettrick Train Station as a transportation hub, to attract new businesses and residents to the area. New design standards are needed to ensure that the pattern and quality of development will enhance Ettrick as a desirable place to live, work, shop, educate and play. CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 6: Design Plan These standards encourage bicycle facilities, wide sidewalks, pedestrian crosswalks, on -street parking and streetscaping amenities. Mixed use buildings, with entrances fronting roads, are also encouraged. Off-street parking, as well as driveways and other automobile -oriented features (such as gas pumps and drive through windows) should be located to the rears of buildings, with vehicular access provided to side roads. Ettrick's compact development pattern and location provide opportunities to encourage multi -modal connectivity within Ettrick, and between Ettrick and surrounding communities, to reduce dependence on the automobile. The mixed use development pattern intended with these standards encourage retail, office and residential development within the same buildings or within walking and bicycling distances of one another, and at densities that are higher than the densities of traditional suburban development, further reducing automobile -dependence. With the provision of on -street parking and with greater potential for on- site parking to be shared between uses, parking needs are anticipated to be less than with suburban development. VSU Multi-purpose center under construction. or S m iniulte Walking & bicycling distances: Ettrick — generalized representation of walking times between Chesterfield Avenue and surrounding destinations (1/4 mile increments). Standards for bicycling suggest that distances of up to three (3) miles between destinations are generally acceptable for regular bicycle use, which places much of Colonial Heights and Petersburg within potential biking distance of Ettrick. __.._._.....w.__ww Ettrick VSU Special Area Plan draft BOS Page 32 '10 minute EW.& dwU°OWY A twkk V3U $P.W4 Moa K_ a,etn �2man Mer�aRaaasua a P�aam 15 minute ON '°" ' W.0 1,000 2,000 Feet Walking & bicycling distances: Ettrick — generalized representation of walking times between Chesterfield Avenue and surrounding destinations (1/4 mile increments). Standards for bicycling suggest that distances of up to three (3) miles between destinations are generally acceptable for regular bicycle use, which places much of Colonial Heights and Petersburg within potential biking distance of Ettrick. __.._._.....w.__ww Ettrick VSU Special Area Plan draft BOS Page 32 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 6: Design Plan To accomplish the development pattern recommended by the plan, amendments to current zoning ordinance design standards are necessary. For areas designated for non-residential or mixed uses by the plan, a pedestrian oriented, higher -density development pattern can only be accomplished with multi -story buildings fronting wide sidewalks having pedestrian amenities. While this mixed use development pattern is anticipated to reduce reliance on the automobile, residents' long term parking needs must be accommodated, as well as the parking needs of students who commute to VSU and customers who visit the area from surrounding communities seeking retail goods and personal services. Care should be taken to locate parking areas in ways that do not distract from the pedestrian friendly environment anticipated by the plan. Below are examples of the type of design envisioned along indentified roads within Ettrick. Bicycling {within r/w) Building setback with facility Building setback with street trees, street lighting, (within r/w) street trees, street lighting, sidewalks, and sidewalk amenitiesChesterfield Avenueand sidewalk amenities (sidewalk cafes, displays, etc.) (sidewalk cafes, displays, etc.) Generalized principles for pedestrian friendly, mixed use development. Parking, gas pumps and drive through windows should be located behind buildings. _... ..W ... ......... ... _ .. w._ . ww.w.__ _.. _ _ ___._.._.w.� _.._ _.. w_.._w.__w_ ..w. _ _._._ ...__.........._...._. . ..... Ettrick VSU Special Area Plan draft BOS Page 33 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRkCK VS[/SPECIAL AREA PLAN Section 6: Design Plan EXAMPLE OF DEVELOPMENT PATTERN ENVISIONED BY THIS PLAN The Lofts at Cary Place, Richmond Virginia Located at the intersection of West Cary Street and South Meadow Street, the Lofts at Cary Place (the Lofts) serve as an example of the kind of development envisioned along identified roads within the EtthckVSU Special Area Plan geography. The Lofts comprise residential units over commercial retail space, and is located within a mile of Virginia Commonwealth University in an area of the city experiencing redevelopment and revitalization. Predominantly lower density, single story, single use commercial buildings and vacant properties, with few amenities. Higher density, multi -story, mixed use buildings (commercial and residential condominiums) with zueetscovm9 and pedestrian - friendly design elements. Ettrick VIUSpecial Area Plan draft B0J Page 34 .cc 01 714 CHAPTER 11: SPECIAL AREA PLANS 11.1 E7TRICK VSU SPECIAL AREA PLAN Section 6: Design Plan The Lofts at Cary Place, Richmond Virginia Aerial view of the Lofts at Cary Place: buildings fronting West Cary Street and South Meadow Street with on-site parking located to the rears of buildings and accessed by side roads. Street view: wide sidewalks, street trees and on -street parallel parking along West Cary Street. Pedestrian amenities along West Cary Street: brick pavers, street trees, and outdoor seating. On-site parking with access to South Meadow Street. w.m.__.._..ww............___.............. Ettrick VSU Special Area Plan draft BOS Page 35 G.17 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN Section 6: Design Plan ETTRICK VSU SPECIAL AREA PLAN DESIGN STANDARDS The Ettrick VSU Special Area Plan recognizes four (4) distinct areas that merit special design standards. The design standards are patterned on the conditions of zoning approval for the VSU Foundation zoning case (14SN0516 - VSU Trojan Development LLC) approved by the Board of Supervisors on January 22, 2014. This case permits a mixed use building along the northeast line of Chesterfield Avenue, across from Paine Street, which when built will incorporate a vertical mix of commercial, office and multifamily residential uses. The building and associated improvements, once completed, should set a standard for new development in Ettrick that could be emulated along identified roads within the Ettrick VSU Special Area Plan geography. Ettrick Gateway Business Area This area, which fronts along the west line of Granger Street and along the north line of East River Road east of Bessie Lane, has the potential to attract new commercial and residential development and redevelopment due to the anticipated increased importance of the train station as a major transportation hub for the region. Chesterfield Avenue Northeast This area, which fronts along the northeast line of Chesterfield Avenue, south of Granger Street, has the potential to attract new commercial and residential development and redevelopment as VSU continues to implement its Master Plan, which includes development of vertically integrated, mixed use buildings along the northeast line of Chesterfield Avenue. Chesterfield Avenue Southwest This area, which fronts along the southwest line of Chesterfield Avenue, has the potential to attract new commercial and residential development and redevelopment on the pattern of that which VSU is building along the northeast line of Chesterfield Avenue. Orange Hill Avenue Corridor This area, which fronts both sides of Orange Hill Avenue and extends south to Main Street, has the potential to attract new residential development and redevelopment to complement mixed uses along Chesterfield Avenue, and to serve as a higher density residential transition between these uses and existing neighborhoods to the west. . .w...�... p f __._. _ _. __...._.__........... _.... ... _...._.._..._....._aw.._w._www__..._.. ........._...._............. Ettrick VSU S ecial Area Plan drat BOS Page 36 Et,trick VSU A. Ettrick Gateway Business Area Chesterfield Avenue Southwest school CHAPTER 11: SPECIAL AREA PLANS 11.1 E17RICK VSU SPECIAL AREA PLAN Section 6: Design Plan r; I � � lei l Main St /f/fE City of Petersburg ,J,�JdJ /{ di ryr /0 V5U�l//N1'Y6�"Pd✓DAAwIy` ' Randolph � °� � Chesterfield Avenue Farm Northeast n qtly I Orange Hill Avenue Corridor Idc ix r Ar14, ".V I. ,.rk et J—d-1 Ur 9,> Chest"Al ('army %ainunm,lwepartnnL Lawl use vlaxalP1n-atim�a aid Ixrui«iarfea sluai7d Mr voiNMmzd �0 the tAauiJn�g Depdi Miwnt UCremiwr 2plA N" 0 1:15?Su `JO 71,O I D ___'"___...,,._........_........_......_................_._._._...._...__.._....................._.._._.,............__.._..........__..........._.._.................._.�,,..._......._.,..._...._.. W....._...._...._......_...._.w......_._......,_..,._____..�_..._.._....m............_........_........_� Ettrick VSU Special Area Plan draft BOS Page 37 00t-,�7 01 �r �j 6 t VSUCampus Nil N� �� 7 City of ;1 coworpt dJ 1 Heights n r; I � � lei l Main St /f/fE City of Petersburg ,J,�JdJ /{ di ryr /0 V5U�l//N1'Y6�"Pd✓DAAwIy` ' Randolph � °� � Chesterfield Avenue Farm Northeast n qtly I Orange Hill Avenue Corridor Idc ix r Ar14, ".V I. ,.rk et J—d-1 Ur 9,> Chest"Al ('army %ainunm,lwepartnnL Lawl use vlaxalP1n-atim�a aid Ixrui«iarfea sluai7d Mr voiNMmzd �0 the tAauiJn�g Depdi Miwnt UCremiwr 2plA N" 0 1:15?Su `JO 71,O I D ___'"___...,,._........_........_......_................_._._._...._...__.._....................._.._._.,............__.._..........__..........._.._.................._.�,,..._......._.,..._...._.. W....._...._...._......_...._.w......_._......,_..,._____..�_..._.._....m............_........_........_� Ettrick VSU Special Area Plan draft BOS Page 37 00t-,�7 CHAPTER 11: SPECIAL AREA PLANS 11.1 ETTRICK VSU SPECIAL AREA PLAN POOR Section 6: Design Plan ETTRICK GATEWAY BUSINESS AREA Development and redevelopment along principal area roads should occur on the pattern VSU is establishing along the northeast line of Chesterfield Avenue. Development standards should carry forward the goal of establishing a pedestrian friendly environment for the Ettrick community by ensuring that new development along Granger Street, Bessie Lane, and East River Road east of Bessie Lane has an urban character, with buildings fronting sidewalks with street trees and pedestrian scale lighting. However, the "interior" of this area is anticipated to develop in a more suburban commercial development pattern with uses serving rail travelers, VSU students, faculty and staff, and the larger community. Development standards should require: • Multi -story buildings fronting the Granger Street, Bessie Lane and East River Road east of Bessie Lane, with pedestrian amenities between the building and these roads; • Automobile oriented commercial uses and development patterns located to the rear of multi- story buildings fronting Granger Street, Bessie Lane and East River Road east of Bessie Lane, with such uses screened from Granger Street, Bessie Lane, and East River Road east of Bessie Lane by the multi -story buildings; • Shared vehicular access to public roads; • Additional parking requirements for office and commercial uses; • Limitation on individual business sizes so as to preclude big -box uses. with ------... onlay bufferpedestrian amenities ultimate right -vi -way (Note: the exact types, arrangement, location and dimensions of improvements will be determined at the time of site plan review, as development occurs.) Ettrick VSU Special Area Plan draft BOS Page 38 r_ C m L W 6) m v bA m CL GI G"ll ' CHAPTER 11: SPECIAL AREA PLANS ETTRICK VSU SPECIAL AREA PLAN Section 6: Design Plan Existing development along the west line of Granger Street, at Bessie Lane, and along East River Road, west of Bessie Lane: developed for a mix of single story, single use, automobile oriented commercial, single-family residential and public/semi-public (church) uses. Potential redevelopment for multi -story mixed use buildings with sidewalks, street trees and other pedestrian amenities, with on-site parking and suburban commercial uses to the rears of buildings (and generally screened from roads). Ettrick VSU Special Area Plan draft BOS Page 40 G `10,1 CHAPTER 11: SPECIAL AREA PLANS ETTRICK VSU SPECIAL AREA PLAN Section 6: Design Plan Existing development along the north line of East River Road, east of Bessie Lane: developed for single-family residential and public -semipublic (church) uses. East River Road being widened to four (4) lanes with divided median in conjunction with the construction of the VSU multipurpose center. Potential redevelopment for multi -story, mixed use buildings with sidewalks, street trees and other pedestrian amenities, with on-site parking and suburban commercial uses to the rears of buildings (and generally screened from roads). East River Road widening completed. Ettrick VSU Special Area Plan draft BOS Page 41 CHAPTER 11: SPECIAL AREA PLANS ETTRICK VSU SPECIAL AREA PLAN Section 6: Design Plan CHESTERFIELD AVENUE Consistent with VSU's plans for Chesterfield Avenue, development of vertically integrated mixed use buildings fronting sidewalks with other street amenities such as bike lanes and street trees is proposed. Along the northeast line of Chesterfield Avenue, development should occur in accordance with the VSU Foundation zoning case, approved by the Board of Supervisors, which includes bicycling facilities adjacent to parallel parking along the road and within the public right-of-way, requiring the sidewalk to be provided within the building setback. However, bicycling facilities will not be provided along the southwest line of Chesterfield Avenue, allowing a sidewalk within the right-of-way and landscaping and street amenities within the setback. Chesterfield Avenue Northeast Chesterfield Avenue Southwest (This conceptual graphic illustrates how development could occur along Chesterfield Avenue. Tthe exact types, arrangement, location and dimensions of improvements will be determined at the time of site plan review, as development occurs.) Ettrick VSU Special Area Plan draft BOS Page 42 CHAPTER 11: SPECIAL AREA PLANS EITRICK VSU SPECIAL AREA PLAN Section 6: Design Plan Chesterfield Avenue Northeast Development standards include: • Multi -story buildings oriented toward the road, with pedestrian amenities between the building and the road; • Office/commercial developed in conjunction with residential (residential the primary use); • Automobile oriented commercial uses and development pattern discouraged; • Additional parking requirements for office & commercial uses; • Off-street bicycling amenities; • Shared vehicular access to Chesterfield Avenue. 4 uftimrate right-of-way (Note: the exact types, arrangement, location and dimensions of improvements will be determined at the time of site plan review, as development occurs.) Conditions of zoning approval for the VSU Foundation building require that, within the building setback, a common space be provided for the enjoyment of the public. This common space includes a continuous private sidewalk constructed of decorative paving or patterned concrete and area adjacent to buildings for foundation plantings, street furnishings, and/or delineated outdoor seating for eating establishments (sidewalk cafes). Pavement may incorporate porous pavers or pervious concrete and subsurface features designed to help mitigate stormwater runoff and assist in addressing water quality and conservation. Other features include pedestrian amenities such as benches, trash receptacles, bike racks, and landscaping. Ettrick VSU Special Area Plan draft BOS Page 43 3 CHAPTER 11: SPECIAL AREA PLANS ETTRICK VSU SPECIAL AREA PLAN Section 6: Design Plan Street trees are planted within landscaped tree wells, located between the bicycle facility and sidewalk. Decorative street lamps are installed within the setback, at the edge of the proposed right-of-way. Architectural Compatibility Virginia State University is characterized by a campus that has evolved over time, with an integrated mix of modern and historic buildings. New development along Chesterfield Avenue should have architectural treatment that recognizes, and is sympathetic to, this tradition. New construction along Chesterfield Avenue can achieve compatibility with VSU campus architecture by incorporating some of the elements, detailing, materials and massing that reflects the character of the campus. Architectural rendering submitted for illustrative purposes. _w.ww._.._............__.............. ........_._ .._......_....._...W. _. f..w_._....._www._ww_...w.....__........._........... Special Ettrick VSU S ecial Area Plan drat BOS Page 44 CHAPTER 11: SPECIAL AREA PLANS ETTRICK VSU SPECIAL AREA PLAN Section 6: Design Plan Chesterfield Avenue Southwest Development standards should include: • Multi -story buildings oriented toward the road, with pedestrian amenities between the building and the road; • Office/commercial uses developed in conjunction with residential (residential the primary use); • Automobile oriented commercial uses and development pattern discouraged; • Additional parking requirements for office & commercial uses; • Shared parking, and shared vehicular access to Chesterfield Avenue and to side roads. buffer �yvw atna.a tPims ultimate right-of-way (Note: the exact types, arrangement location and dimensions of improvements will be determined at the time of site plan review, as development occurs.) __.____._....w... ... ...... __ . _.......__.____.._.._ __...._._ _ . _ _ ..... ....... ........ ____._.._._ Ettrick VSU Special Area Plan draft BOS Page 45 CHAPTER 11: SPECIAL AREA PLANS ETTRICK VS SPECIAL AREA PLAN Section 6: Design Plan Existing development along the southwest line of Chesterfield Avenue, at Randolph Street: developed for a mix of commercial, residential and public/semi-public (fire station and church) uses. Potential redevelopment for a multi- story, mixed use building with residences over commercial and on- site parking to the rear. Ettrick VSU Special Area Plan draft BOS Page 46 ET RICK VSU SPECIAL AREA PLAN Section 6: Design Plan ORANGE HILL AVENUE This area has the potential to attract new, higher -density residential development and redevelopment to complement mixed uses along Chesterfield Avenue, and to serve as a transition to the existing single- family residential neighborhoods to the west. Development standards should include: • Multi -story buildings oriented toward the road, with pedestrian amenities between the building and the road; • No office or commercial uses; • Automobile oriented development pattern discouraged; • Shared parking, and shared vehicular access to Orange Hill Avenue and side roads; • Existing above -ground utilities accommodated with road widening. Conceptual Perspective: This graphic illustrates Orange Hill Avenue (looking south from Paine Street), with sidewalk within the public right-of-way and pedestrian amenities adjacent to buildings. (Note: the exact type, arrangement and dimensions of improvements will not be determined with this plan amendment, but will be determined with future rezoning and redevelopment.) . ............ Ettrick VSU Special Area Plan draft BOS Page 47 CHAPTER 11: SPECIAL AREA PLANS ETTRICK VSU SPECIAL AREA PLAN Section 6: Design Plan Orange Hill Avenue: developed for single-family residences on lots. Orange Hill Avenue redeveloped for higher density residential with sidewalks, street trees, pedestrian scale street lighting, and on -street parking. Bump -outs designed to accommodate existing overhead utilities with road widening. Example of potential redevelopment for townhouse apartments or condominiums with on—street parking, sidewalks and street trees, and on-site parking to the rear. ............ Ettrick _.._....._. ._ __.w. — �... Ettrick VSU Special Area Plan draft BOS Page 48 CHAPTER 11: SPECIAL AREA PLANS ETTRICK VSU SPECIAL AREA PLAN Implementation Note: This section will amend Chapter 15: Implementation of Moving Forward— The Comprehensive Plan for Chesterfield County upon adoption of the Ettrick VSU Special Area Plan. Ettrick VSU Special Area Plan draft BOS Page 49 sm Knolls, KIM I M, REVITALIZATION PLANS. Develop revitalization plans for this area, including Neighborhood Enhancement Area plans, to promote r I •- DESIGN STANDARDS.Adopt newdesign•. • guide - standards that w •ri OR future growthand development as i• - - • in this plan. Planning REGIONAL ACCESS. Work with local, regional and state agencies • • •Transportation STUDIES SUMMERSEAT. Work with interested partners to identify and County develop viable• Administration POLICING OFFICE. Relocate the Ettrick Policing Office from Ettrick Park to a more central location, preferably along Planning/ PoliceETTRICK Chesterfield Avenue. Department STATIONETTRICK TRAIN • out • to 11 improve the Ettrick Train Station,• • Transportation WASTEWATER SYSTEM IMPROVEMENT.—',repare and submit request for the county's Capital Improvement Program to fund INFRASTRUCTURE •• • • • • Administration SYSTEM IMPROVEMENT. Prepare and submit a requestSTORMWATER 1 •unty's Capital ImprovementProgram t• fund UP grades to the stormwater drainage system along Chesterfield Admin istration Avenue. ABOVE GROUND UTILITIES. WorkDominion Power to have above ground utilities along area roads relocated or buried. Ettrick VSU Special Area Plan draft BOS Page 49 CHAPTER 11: SPECIAL AREA PLANS ETTRICK VSU SPECIAL AREA PLAN VSU Master Plan. Work with VSU on developing their master plan to ensure the Master Plan and the Ettrick VSU Special Area Plan are complementary. OTHER Planning Civic Group Formation. Work with community representatives to establish a cooperative relationship between county staff and community representatives. Ettrick VSU Special Area Plan draft BOS Page 50 CHAPTER 11: SPECIAL AREA PLANS ETTRICK VSU SPECIAL AREA PLAN Land Use Plan Categories & Map Note: The underlined text below amends the land use categories of Chapter 10 of Moving Forward — The Comprehensive Plan for Chesterfield County forth e Ettrick VSU Special Area Plan. Once the Ettrick VSU Special Area Plan is adopted, these text amendments will be incorporated into Chapter 10. SUBURBAN RESIDENTIAL II Density: 2.0 to 4.0 dwellings per acre Equivalent Zoning: R-25; R-15; R-12; New R Categories Uses The following uses are appropriate: o Single family dwellings on lots ranging between 12,000 and 25,000 square feet. o Dwellings on smaller lots or condominiums under the following circumstances: ■ Development design and quality complements and enhances the surrounding residential area. ■ Primary access is directly to a major roadway and not through an existing residential development having an average lot size larger than that proposed by the development. ■ Compensating usable open space maintains the overall density recommendations. ■ Quality design standards which could include the provision of sidewalks, street trees, site and individual lot landscaping, quality and variety of architectural design, garage orientation and hardscaped driveways. Utilities New subdivision or condominium development will use the public water and wastewater systems. Development Consideration Adiacent to Existing Neighborhoods Densities and lot sizes of existing residentially zoned neighborhoods should be maintained. As new development proposals come forward, densities, average lot sizes, house sizes and quality of existing residential neighborhoods should be closely considered when new development borders, and has primary access through, these existing residential neighborhoods by way of adjacent local subdivision roads. Ettrick VSU Special Area Plan draft BOS Page 51 C ra a 0,1. CHAPTER 11: SPECIAL AREA PLANS ET TRICK VSU SPECIAL AREA PLAN HIGH DENSITY RESIDENTIAL Density: Minimum 8.0 to 12.0 dwellings per acre Equivalent Zoning: R-TH Updated; R -MF Updated; New'R Categories Uses The following uses are appropriate: o Various residential types including, but not limited to, single family, two-family, zero lot line, townhouse, condominium and multifamily dwellings. Projects should be developed at the minimum densities suggested for this land use category. Design These developments should be integrated with surrounding similar residential projects and commercial services through site design and provision of road and sidewalk connectivity. Developments should incorporate usable open space. Design standards could include the provision of sidewalks, street trees, site and individual lot landscaping, quality and variety of architectural design, garage orientation and hardscaped driveways. Utilities New subdivision or condominium development will use the public water and wastewater systems. RESIDENTIAL MIXED USE Density: Minimum 12.0 dwellings per acre, plus integrated commercial Equivalent Zoning: New R -MF Mixed Use Catepory Uses The following uses are appropriate: o Integrated mixture of higher density residential and concentrated commercial uses located on tracts having sufficient size to accommodate such mixtures. The maiority of uses within these developments should be residential. Non-residential uses should be developed in conjunction with higher density residential uses. The residential component of each project should be developed at, or exceeding, the maximum densities suggested for High Density Residential areas. o Commercial uses should primarily be those that serve neighborhood -wide trade areas (Neighborhood Business C-2). Limited commercial uses that serve community -wide trade areas (Community Business C-3) may be appropriate under certain circumstances, provided these should not include automobile -oriented uses such as automobile and automobile parts sales, automobile repair, car washes, and gasoline sales. ........_._...... ._..... -................ _..W_..__._.___..... Ettrick VSU Special Area Plan draft BOS Page 52 0(3,152 CHAPTER 11: SPECIAL AREA PLANS EITRICK VS SPECIAL AREA PLAN Design Uses should be incorporated into multi -story buildings with a maximum of four (4) stories, with residential uses on the upper floor(s) of a building and non-residential uses on the ground floor. Should non-residential uses be developed without residential uses, such non-residential uses should adhere to the development standards that apply to the preferred pattern of integrated residential and non- residential uses. Utilities New development will use the public water and wastewater systems. NEIGHBORHOOD BUSINESS Equivalent Zoning: C-2 Uses The following uses are appropriate: o Commercial uses that serve neighborhood -wide trade areas. Such uses attract customers residing in neighborhoods within a small geographical area. The size of individual stores is typically larger than that found in a Convenience Business area; and uses are located completely within an enclosed building. Typical uses could include grocery stores, clothing stores, medical clinics, hardware stores, restaurants or other uses that primarily serve weekly or bi-weekly household needs. INSTITUTIONAL Equivalent Zoning: 'VarioU5 gggg2rt ff As of the date of the Land Use Plan Map, state-owned property and facilities used for the purposes of higher education or incarceration/detention. CONSERVATION/RECREATION Equivalent Zoning: All zoning districts As of the date of the Land Use Plan Map, federal, state and county parklands, and privately owned land held in voluntary public or private trust for the purpose of preserving or promoting natural function, character or historic significance. Ettrick VSU Special Area Plan draft BOS Page 53 Go��0,' CHAPTER 11: SPECIAL AREA PLANS E7TRICK VSU SPECIAL AREA PLAN r • • AREA (VOTES Ettrick Gateway Business Area Commercial uses should serve customers from surrounding neighborhoods (such as small scale retail, office and personal services establishments) as well as uses that serve customers commuting by rail (such as hotels, motels, restaurants and motor vehicle rental). With the exception of motor vehicle rental and gasoline sales, typical automobile -oriented uses and outside storage should be discouraged. Flexibility in zoning standards should encourage innovative and creative design and high quality development. Automobile -oriented site designs may be appropriate when screened from view along Granger Street, Bessie Lane, and East River Road, east of Bessie Lane by multi -story buildings. Buildings along Granger Street, Bessie Lane, and East River Road east of Bessie Lane should: o Be adjacent to , and front, Granger Street, Bessie Lane, and East River Road east of Bessie Lane; o Have shallow setbacks and main entrances to buildings accessed from sidewalks along Granger Street, Bessie Lane, and East River Road east of Bessie Lane; o Locate off-street parking behind buildings fronting Granger Street, Bessie Lane, and East River Road east if Bessie Lane, and screen the view of parking from Granger Street, Bessie Lane and East River Road east of Bessie Lane and o Provide vehicular access to parking via side roads. Design Individual uses, with the exception of hotel, motel, office or grocery store, should not exceed 10,000 square feet of gross floor area. Offices and grocery stores should not exceed 40,000 square feet of gross floor area. Buildings should have a minimum of two (2) stories. Site design should discourage drives between buildings and Granger Street, Bessie Lane, and East River Road east of Bessie Lane. Shared and multi-level parking facilities should be encouraged. X01 Ettrick VSU Special Area Plan draft BOS Page 54 04 MUMSTM wo ._ .. Ettrick VSU Special Area Plan draft BOS Page 54 04 CHAPTER 11: SPECIAL AREA PLANS ETTRICK VS U SPECIAL AREA PLAN ... ffirwrr.qomcrm., -------- I ------------ - M-1 ... . ............. . .. . ... Ettrick VSU Special Area Plan draft BOS Page 55 '(D (Dj" as ----------------- I v m M v 0 .... . ..... ......... ".- . . .............. . . . ........ ... ffirwrr.qomcrm., -------- I ------------ - M-1 ... . ............. . .. . ... Ettrick VSU Special Area Plan draft BOS Page 55 '(D (Dj" as CHAPTER 11: SPECIAL AREA PLANS ETTRICK VS SPECIAL AREA PLAN Note: this map is provided for illustrative purposes only and will be incorporated into the countywide land use plan map as found in Chapter 10 The Land Use Plan of the Comprehensive Plan. Ettrick `USU �� « f/ �" Special Area Ilan .and Use Plan Flap Legend Area Note: Ettrick Gateway Business Area Suburban Residential II High Density Residential Neighborhood Business Residential Mixed Use 1� Institutional conservation/Recreation u1 city of � 41155!{ rA i t Colonia! Heights 13 �i%i/�� City of Petersburg i i II 4 INs1. d ft A-rapryr ab tr ntitedifA ,. Gt f�r6dC—tv Po owh�ilq"nrxmutL 1 't6Wfk& dl mdndx, h.4" fir -7 1, fl" PSI 'h'ff Mgta m-1 ' De�:re+nherlUi# N 125264 5fQQ 750 1,000 Fdwr[ ........._..._:................._....._......,....._.____...._____..,........___.m.._.._....._............_...m___'"____....e_..........._............_..........._........._..._...._._..._.........._.._....__.........__............,...... ......,................... .._...._..... Ettrick VSU Special Area Plan draft BOS Page 56 (a 31 0 1 0 14PJ0110 ATTACHMENT B Overview Chesterfield County has a strong commitment to community and area planning. Planning efforts driven by a great deal of community stakeholder input and support have resulted in the adoption of various special area plans. These plans address the unique characteristics and history of these communities. Amendments to these area plans will require extensive planning efforts and community involvement which are outside the scope of this Plan. The Implementation chapter provides information on the process of establishing priorities for amendments to Special Area Plans or development of new Special Area Plans. Future special area plans will become amendments to this Plan. SPECIAL AREA PLANS TO REMAIN IN EFFECT The following Special Area Plans are incorporated by reference into this plan and remain in effect until such time as they may be amended by the Board of Supervisors. Until these Special Area Plans are amended, each will continue to be used in guiding growth and development decisions within their respective geographies. These areas are shown on the Land Use Plan Map and further identified in the adopted plans. • The Jahnke/Chippenham Development Area Plan (adopted 1983) • The Bon Air Community Plan (adopted 1986) • The (Northern) Jefferson Davis Corridor Plan (adopted 1993) • (Eastern) Route 360 Corridor Plan (adopted 1995) • The Eastern Midlothian Plan (adopted 1998) • Midlothian Area Community Plan (adopted 2000) • The Chester Plan (adopted 2005) • Northern Courthouse Road Community Plan (adopted 2008). rr' tE n IAL AREA LAIYS E l°trllprruia�'ap;uN lac".aJu..pGar�¢ rr(a��c(..crwwIaµa�r�,nn tlh r;aa.um�yasc�g�u..._...Inaol r I ofr its..f � w rk l y....I � ridiirtg, gc jnrr��aLdet;:�ilrwrd.F�uao�jr��Le _.......Ettrich,YLrpLi2ia State ..uJrfiversit .5i;:> c'®ual Area Plan a�c'.jgp1r.11 ,j,1, "j.I FUTURE SPECIAL AREA PLANNING EFFORTS Following adoption of the Comprehensive Plan, planning efforts to amend the above plans as well as develop other special area plans as may be identified will be undertaken in conjunction with extensive public involvement.Toafft.w.i...srm...1c.9a.r;...tl...Etrs:k/rJf4r-Ia.S-W..)....,StwlaD asy...k..n t1 ila....:s General Special Area Plan Guidelines The following Special Area Guidelines should be used: Moving Forward... The Comprehensive Plan for Chesterfield County DRAFT 12 1614 Page 114 ^---���m_t,g�.��.ll�r=a:�na�:�ta�...���a.._.c���.,:sf�....a....ir.e...�..._��ir�•ti��:�g._tf�.��..�����e�-o�f�--r��v:� 4e4f�;f ➢ Consider development of other Special Area Plans for communities having unique characteristics or challenges. , w_Where appropriate, consider combining special area planning efforts with revitalization and economic efforts, as identified in the Revitalization and Economic Development chapters. µ.W__...m.__ Moving Forward... The Comprehensive Plan or Chesterfield County DRAFT12 1614 Page 115 OCO-11,56 Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date April 8, 2015 Date 04/68/15 Category -Meetings Description- ETTRICK VSU SPECIAL AREA PLAN Ad Size- 4 X 14.00 IN Total Cost 4910.00 Publisher of the Richmond Times -Dispatch This is to certify that the attached ETTRICK VSU SPECIAL AREA PLA was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 04/01, 04/08/2015 The First insertion being given ... 04/01/2016 Newspaper reference: 0000147963 Sworn to and subscribed before me this ya, Notary Public Supervisor KIMBERLY B HARRIS NOTARY PUBLIC State of Virginia Commonwealth of Virginia Cit of Richmond 356753 City My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: April 15, 2015 Item Number: 16.C. Subiect: Public Hearing to Consider Code Amendment Relative to Ettrick Special Design District Standards County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing and adopt the attached ordinance amendment relative to Ettrick Special Design District standards. Summary of Information: PLANNING COMMISSION ACTION AND RECOMMENDATION On February 19, 2015, following a public hearing the Planning Commission by unanimous vote recommended approval of the attached ordinance amendment. AMENDMENT OVERVIEW The pending Ettrick/VSU Special Area Plan which is to be considered by the Board of Supervisors recommends that the zoning ordinance be amended to incorporate design standards for Office (0), Commercial (C) and Industrial (I) zoned property. The attached amendments would implement the recommendations of the plan. The suggested design standards promote integration of Virginia State University's expansion into the community and an urban -style mixed use pedestrian/bicycle friendly development pattern generally along Chesterfield Avenue and surrounding the Ettrick Train Station. The attached map shows the proposed boundary of the district. Preparer: Kirkland A. Turner Attachments: Yes FINo Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Among other things, the proposed amendments include: • Pedestrian and Bicycle Facilities. Requires sidewalks, street trees and pedestrian lighting along all roads. Requires bicycle lanes along the east line of Granger St. and northeast line of Chesterfield Ave. The current ordinance allows sidewalks to be addressed on a project basis, and does not mandate street trees, pedestrian lighting or bicycle facilities. • Outdoor Pedestrian Focused Uses. Encourages provision of outdoor pedestrian focused uses such as hardscaped areas to accommodate public gatherings, outdoor dining and vendors. The current ordinance does not address such provisions. • Building Setbacks. Establishes building setbacks to create a pedestrian friendly, street focused design in an urban type environment. Generally, setbacks from public roads and adjacent properties have been reduced. • Architecture for Nonresidential Uses. o allows 4 story buildings but requires minimum 2 stories, generally requires brick on facades visible from roads; and o requires storefront windows and pedestrian entrances connecting to sidewalks parallel to roads. The existing ordinance limits building height to 3 stories, does not mandate specific materials, nor require storefront windows or pedestrian entrances. • Individual Use Size. Allows 40,000 -square foot grocery stores, but limits other individual uses to 10,000 square feet exclusive of hotels, motels and offices. The current ordinance does not address size limitations. • Parking. o eliminates rear yard parking setbacks; o requires views of parking be minimized from roads; o requires views of parking be minimized from property designated for single family residential use as opposed to providing a 4 -foot fence between the uses; CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA o requires parking be located no closer to Chesterfield Ave., Granger St., Bessie Ln. and East River Rd. than rear of building, or if no building, setback either 1/2 lot depth or no closer than rear fagade of nearest building facing road. The existing ordinance requires a parking setback not less than the front line of the building, or if no building, 15 feet; o for other roads, requires parking not be located between a building and the road. The existing ordinance does not have such provision; and o increases the required number of parking spaces for some uses to 2.2 spaces per 1000 square feet of gross floor area. • Gasoline Pumps and Drive-in Windows. Requires that such uses generally be located behind a building so as to minimize their view from public roads. The existing ordinance only requires such uses to have a setback from roads. • Single Family Dwellings in Nonresidential Districts. Eliminates freestanding single family dwellings as a permitted restricted use in nonresidential districts, but continues to allow one such use if incorporated into a building occupied by a nonresidential use. )C" � , AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19-42, 19-99, 19- 131, 19-145, 19-152, 19-159, 19-509.1, 19-513, 19-514.1, 19-600, 19-606, 19-608, 19-609, 19- 611, 19-621, 19-622, 19-623, 19-634, 19-635, 19-636, 19-637, 19-638, 19-640, 19-645, AND 19-649 OF THE ZONING ORDINANCE RELATING TO THE ETTRICK SPECIAL DESIGN DISTRICT. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-42, 19-99, 19-131, 19-145, 19-152, 19-159, 19-509.1, 19-513, 19-514.1, 19-600, 19-606, 19-608, 19-609, 19-611, 19-621, 19-622, 19-623, 19-634, 19-635, 19- 636, 19-637, 19-638, 19-640, 19-645, and 19-649 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: Chapter 19 ZONING Sec. 19-42. Special districts. The districts outlined in section 19-41 may also lie within special districts. Those special districts include: floodplain districts, Chesapeake Bay preservation areas, the Upper Swift Creek Watershed, highway corridor districts, emerging growth districts, post development districts, village districts, special design districts, and historic districts and landmarks. Sec. 19-99. Required conditions. The conditions specified in this section shall be met in the R-7 District: 111 (c) Front yard. Unless otherwise specified the minimum setback shall be 30 feet. For lots located along cul-de-sacs, the building setback around the bulb of the cul-de- sac may be reduced to not less than 25 feet. However minimum setbacks for any lot shall be increased where necessary to obtain the required lot width at the front building line. If applicable, the additional setback requirement must be noted on the final plat. Notwithstanding the above, for lots located within the boundaries of the €remit yard setb ,.',-; '^+" leealea i Ettrick Special Design District as shown on the zoning maps Vr'�C^"� the following front yard setbacks shall W- 1928(05):93671.1 1 • Between contiguous developed lots, front yard setback may be reduced to the least front yard setback of any principal building on any adjacent lot, or • For other lots, front yard setback may be reduced to that of any principal building on the same side of the street within 200 feet of the lot. Sec. 19-131. Uses permitted with certain restrictions. The following uses shall be permitted in the 0-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (i) Single-family dwellings, provided that: (1) The dwellings are located in the eek Village Gere (EVC), Ettricl Village Gammefeial Area (ENIG ^ ` of Matoaca Village Core (MAVC). (2) The dwellings are located on lots of not less than 7,000 square feet in area and not less than 50 feet in width. These dwellings shall be exempt from Division 3, Development Requirements — Office, Commercial and Industrial, except for setback requirements, and except for architectural treatment (section 19-611). (j) A sin le dwelling unit incorporated into a building with a permitted nonresidential use, provided that the dwelling unit is located in the Ettrick Special Design District Village G^mmefei ,' Afea (ENIG n ) Sec. 19-145. Uses permitted with certain restrictions. The following uses shall be permitted in the C-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 1928(05):93671.1 2 ,,., WEMMTAI Sec. 19-131. Uses permitted with certain restrictions. The following uses shall be permitted in the 0-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (i) Single-family dwellings, provided that: (1) The dwellings are located in the eek Village Gere (EVC), Ettricl Village Gammefeial Area (ENIG ^ ` of Matoaca Village Core (MAVC). (2) The dwellings are located on lots of not less than 7,000 square feet in area and not less than 50 feet in width. These dwellings shall be exempt from Division 3, Development Requirements — Office, Commercial and Industrial, except for setback requirements, and except for architectural treatment (section 19-611). (j) A sin le dwelling unit incorporated into a building with a permitted nonresidential use, provided that the dwelling unit is located in the Ettrick Special Design District Village G^mmefei ,' Afea (ENIG n ) Sec. 19-145. Uses permitted with certain restrictions. The following uses shall be permitted in the C-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 1928(05):93671.1 2 ,,., 111 (f) Commercial parking lots provided they are within the Ettrick Special Design District. Village Ger-e (EVC-) or Ettiek Village G,,,, mer-eial Area (Fvr n ) Sec. 19-152. Uses permitted with certain restrictions. The following uses shall be permitted in the C-2 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 111 (i) Prepared food and fruit and vegetable vendors, provided that: (1) The use shall occur no more frequently than three days in any seven-day period beginning on Monday and ending on Sunday, provided that the use shall not occur more frequently than three consecutive days. (2) Only prepared food and fruits and vegetables shall be sold. (3) The use shall be permitted only on a lot or parcel occupied by a permanent use. (4) A stand, not to exceed 200 square feet in area, and one properly licensed, inspected and operative truck or other vehicle may be placed or parked onsite, when utilized by the vendor. (5) The use shall be permitted only where improved permanent parking facilities are available and the required minimum and most convenient parking spaces for the existing permanent use shall not be used. (6) Any temporary structure, vehicle, sign or other material associated with or resulting from the use shall be removed from the lot or parcel no later than 24 hours following the end of each sales period. (7) All vendor areas shall be located a minimum of 100 feet from any property in an R, R-TH or R -MF District or any property currently zoned agricultural and designated for residential use on the comprehensive plan unless the sales area is separated from such property by a permanent building. All such vendor areas shall be located in accordance with the district's minimum setbacks. except that in the Ettrick Special Design District the use may also be located within permitted hardscaped pedestrian areas. 1928(05):93671.1 3 GG0204 (8) Hours of operation for vendors shall be restricted to the hours of operation of the permanent use on the lot or parcel. 111 Sec. 19-159. Uses permitted with certain restrictions. The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: (f) Motor vehicle sales and rental, excluding commercial vehicles such as buses, tractor -trailer trucks, dump trucks, stake bed trucks, vans where the cargo area cannot be accessed from the driver's seat without exiting the vehicle and/or cab and chassis vehicles; construction equipment and motor vehicle consignment lots, and as accessory to sales and rental, service and repair, to exclude body repair, provided that: 1928(05):93671.1 (1) Motor vehicle service and repair is not located in any of the areas identified as part of Chester Village in section 19-606. (2) All such uses shall be set back a minimum of 100 feet from adjacent R, R- TH, R -MF and O Districts or A Districts that are shown on the comprehensive plan for R, R-TH, R -MF or O use. This setback shall be landscaped according to section 19-522(a)(4) of the Development Standards Manual. (3) Storage yards for vehicles awaiting body repair, painting, auction or wholesale sales shall be screened from view of any adjacent properties on which such yards are not permitted or do not exist, and from external public roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (4) All garage -type doors shall be oriented away from, or screened from view of, adjacent residential or office zoned properties, external roads or areas currently zoned agricultural and shown on the comprehensive plan for residential or office use. (5) There shall be no elevated display of motor vehicles. (6) Except for minimal repairs necessary to allow a vehicle to be moved into the service area, all allowed repair activities and storage of new or replaced repair materials shall occur inside the buildings unless screened as required by Section 19-159(h). (7) Motor vehicle sales is not located in Village Districts as identified in Section 19-606 or the Ettrick Special Design District. 0 G'(DZ (8) Such use is not located within a shopping center unless the use was in existence prior to May 26, 2004. 111 Sec. 19-509.1. On -street parking in a TND District or Ettrick Special Design District. Except along roads identified on the county's Thoroughfare Plan, improved, designated parking spaces in a public right-of-way may be counted toward the required number of parking spaces for each use within a TND District or the Ettrick Special Design District when more than one- half of each such space resides in front of the use. However, parking spaces in a public right-of- way shall not be designated in any way for a use. On -street parking spaces not in front of a use may be counted toward the required number of parking spaces within an overall block. 111 Sec. 19-513. Parking spaces required. Except as provided for in sections 19-510(c) or 19-608(a), the minimum number of parking spaces to be provided for each use shall be as follows: Use Number o S aces (a) Residential and Lodging: (1) Except as noted in subsections 2 and 3, 2 for each dwelling unit. Townhouse developments shall dwellings, to include single-family, two-family, provide 1 additional space for each 5 dwelling units as multifamily, townhouses and manufactured guest parking. homes outside of MH -1 zoning districts (2) Dwellings, multifamily restricted to "housing for older persons" as defined in the Virginia 1.2 spaces for each dwelling unit Fair Housing Law with no persons under 19 ears of age domiciled therein. (3) Dwellings, multifamily assisted living 0.8 spaces for each dwelling unit (4) Motels, hotels, boardinghouses 1 per bedroom With lounges/restaurant Add 1 per 150 square feet for such area With meeting facilities Add 1 per 3 seats for such area (5) Rest homes and nursing homes 1 for each 4 beds (b) Educational Schools: (1) Colleges, universities, senior high schools 1 for each employee, plus I for each 6 students (grades 10--12) (maximum at 1 time (2) Elementary and junior high schools (grades I- 5 plus 1 for each employee 9) 1 for each 20 children enrolled up to a maximum of 6 (3) Nursery schools and child care centers spaces, plus 1 for each employee (see section 21.1 19 19-514(e)(2)) (c) Places of Assembly: (1) Churches and funeral parlors 1 for each 4 seats (2) Clubs, lodges and assembly halls without fixed 1 for each 100 square feet of floor area used for seats assembly 1928(05):93671.1 5 1928(05):93671.1 6 "C fa - �� Use Number o S aces (3) Stadium and arenas 1 for each 4 seats (4) Theaters, auditoriums and other places of 1 for each 3 seats public assembly with fixed seats (d) Hospitals 1.5 for each bed (e) Recreational: (1) Driving ranges 1.2 for each driving tee (2) Golf courses 60 per 9 holes (3) Miniature golf courses 3 for each hole for the first 18 holes, plus 2 for each hole for the second 18 holes, plus 1 for each hole thereafter (4) Swimming pools 1 for each 90 square feet of combined swimming and wading areas (5) Tennis, racquetball, squash and handball courts 4 for each court (6) Volleyball courts 12 for each court (7) Indoor athletic fields without spectator seating 45 spaces for each field (8) Other indoor commercial recreational facilities 1 for each 200 square feet of gross floor areau (9) Go kart, bumper boats and similar facilities 1 for each 3 boats/karts that can be accommodated on the track/water at any one time (10) Sports/play fields 30 for each field (f) Vehicle Sales and Service: (1) Self-service gasoline stations 1 for each 200 square feet of gross floor area for u attendant's booth store, etc. (2) Motor vehicle service stations 3 plus 3 for each service bay (3) Vehicle sales, service and rental establishments 1 per 400 square feet of enclosed sales, rental, office and (to include bicycles) parts floor area, plus I for each 2,500 square feet of open sales/rental display lot area, plus 3 for each service ba (g) Office and Business: 1 for each 400 square feet of gross floor area located (1) Building supply or home centers within a building plus I per 2,000 square feet of outside storage (2) Furniture and appliance store I per 750 square feet of gross floor area (3) Kennel, commercial 1 for each 500 square feet of gross floor area, 5 spaces minimum (4) Offices: a. Buildings have a gross floor area of 10,000 1 for each 200 square feet of gross floor area, 5 spaces square feet or less minimumu b. Buildings having a gross floor area in 1 for each 200 square feet of gross floor area for the first excess of 10,000 square feet, but less than 10,000 square feet of gross floor area plus 1 for each 250 50,000 square feet square feet in excess of 10,000 square feetu 1 for each 200 square feet of gross floor area for the first c. Buildings having a gross floor area in 10,000 square feet of gross floor area plus 1 for each 250 excess of 50,000 square feet, but less than square feet for the next 40,000 square feet, plus 1 for 75,000 square feet each additional 300 square feet in excess of 50,000 square feetu 1 for each 200 square feet of gross floor area for the first d. Buildings having a gross floor area of 10,000 square feet of gross floor area, plus 1 for each 75,000 square feet or greater 250 square feet for the next 40,000 square feet plus 1 for each additional 300 square feet for the next 25,000 square feet plus one for each additional 400 square feet 1928(05):93671.1 6 "C fa - �� 111 Sec. 19-514.1. Design standards for parallel parking. Parallel parking may be used for required parking off-street, and on -street in village districts, the Ettrick Special Design District and the TND zoning district. Spaces shall be legibly 1928(05):93671.1 7 Use Number o S aces in excess of 75,000 square feetu (5) Restaurants 1.5 per 100 square feet of gross floor areae 6 Drive-in and/or fast-food restaurants 2 per 100 square feet of gross floor area, 15 spaces minimumu (7) Retail stores, personal service and repair shops, 1 per 200 square feet of gross floor areae banks, etc. (8) Shopping centers or similar retail groups of 4.4 per 1,000 square feet of gross floor area w buildings (h) Business and Industrial: (1) Mini -warehouses 1 per employee, 5 spaces minimum (2) Office warehouses, when the office space is less than 50 percent of the gross floor area of the building and retail uses are permitted as an 1 per 400 square feet of gross floor area accessory use or if office space is more than 50 percent and retail uses are not permitted (3) Office warehouses, when the office space is more than 50 percent of the gross floor area of 1 per 300 square feet of gross floor area the building and retail use is permitted as an accessory use (4) Office warehouses, when the office space is less than 50 percent of the gross floor area and 1 per 750 square feet of gross floor area there is no retails ace (5) Manufacturing and industrial plants, including 1 per employee up to 300, plus 1 per 2 employees in related offices, laboratories, warehouses and excess of 300; spaces to be computed based on storage maximum number of employees on site at any one time (6) Laboratories, research and development facilities, other than those related to 1 per 300 square feet of gross floor area manufacturing 1 per employee, plus 1 per 200 square feet of gross floor (7) Warehousing, wholesaling houses and area for front counter sales and stock area, plus 1 per distributors company vehicle (spaces to be computed on maximum number of employees onsite at any one time (8) Go kart, bumper boats and similar facilities 1 for each 3 boats/karts that can be accommodated on the track/water at any one time (9) Sports/play fields 30 for each field (i) Other: 1) Ambulance service or rescuesquad 3 per motor vehicle operated for such use (2) Greenhouses, nursery centers, lawn and garden 1 per 200 square feet of gross floor area located within a building plus 1 per 700 square feet of gross area located centers in greenhouses oro en stora e/growin areas 3 Prepared food and fruit and vegetable vendors 1 5 for each vendor [1] In the Ettrick Special Design District, 2.2 parking spaces per 1,000 square feet of gross floor area for the use shall be 12rovided. 111 Sec. 19-514.1. Design standards for parallel parking. Parallel parking may be used for required parking off-street, and on -street in village districts, the Ettrick Special Design District and the TND zoning district. Spaces shall be legibly 1928(05):93671.1 7 striped to be seven (7) feet wide and twenty-two (22) feet long with 4 inch white lines perpendicular to the curb or edge of pavement. Sec. 19-600. Areas of applicability and exemptions. The post -development areas shall include all lands as specified herein and which are located in office, commercial, business and industrial districts. Post -developed areas shall include: 111 111 Sec. 19-606. Areas of applicability and exemptions. The village district shall include all lands specified in this section. (1) The Midlothian Village Core, comprised of all that shown on the Chesterfield County zoning maps as Midlothian Village Core or MVC. (2) Midlothian Village Fringe, comprised of all that area shown on the Chesterfield County zoning maps as Midlothian Village Fringe or MVF. (3) Chester Village Core, comprised of all that area shown on the Chesterfield County zoning maps as Chester Village Core or CVC. (4) Chester Village Fringe East, comprised of all that area shown on the Chesterfield County zoning maps as Chester Village Fringe East or CVFE. (5) Chester Village Fringe West, comprised of all that shown on the Chesterfield County zoning maps as Chester Village Fringe West or CVFW. (6) Chester Village Corridor East, comprised of all that shown on the Chesterfield County zoning maps as Chester Village Corridor East or CVCE. County zening maps as Eariek Village . (8) (7) The Bon Air Village, comprised of all that area shown on the Chesterfield County zoning maps as Bon Air Village District or BAVD. (9)) (8) The Matoaca Village Core, comprised of all that area shown on the zoning maps as Matoaca Village Core or MAVC. 1928(05):93671.1 8 KIM Sec. 19-608. Exceptional development standards. (a) Parking: Parking requirements in the village district for indoor commercial recreational facilities; self-service gasoline stations; office buildings of up to 26,500 square feet; restaurants, including fast-food and drive-in restaurants; retail stores; personal services; repair shops; banks; greenhouses; nursery centers; and lawn and garden centers shall be based on the requirements for shopping centers or similar retail groups of buildings as set forth in section 19- 513. Improved, designated parking spaces in a public right-of-way may be counted toward the required number of parking spaces so required when more than one-half of each such space adjoins the site. Further, the required number of parking spaces may be reduced by ten percent if the development contains a sidewalk or other pedestrian walkway system that connects to existing walkways or that may be connected to future walkways. In addition if approved by the director of planning, in the Bon Air Community as defined in Section 19-600, a business may reduce the required number of onsite parking spaces by pro -rata if it has an agreement with another entity permitting off-site parking on a lot located within the Bon Air Community boundaries or within 1000 feet of the Bon Air Community boundaries. All other requirements of division 1, subdivision II of this manual shall apply as described. in the 94riek Village Gefe the fellewing uses shall be exempt ffem the r-equifeffieH4s ef Seetien 19 513-. efflees having b b Aeer plan area whieh dees not exeeed five thousand >000) feet,uafe festaur-ants and retail - b efsenal >shops, heavy vehieles or equipment. (b) Landscaping: (1) All Midlothian Village Areas: Landscaping within setbacks along rights-of-way shall conform to the recommendations set forth in The Village of Midlothian Technical Manual dated September 1991. +3) (2) All other village districts: At least one large deciduous tree, as defined in section 19-518(b)(2), shall be included in each landscaped area, in lieu of the one small tree required by section 19-519(b). All other landscaping requirements of sections 19-519, 19-609 and 19-610 shall apply in all village districts. (c) External lighting: Except for lamps attached to a building, the maximum height for lampposts shall be 20 feet. All r-eqttifefnents ef seetien 19 573 shall apply in the Ettfiel Core;Village >pereh lights,gas lamps and periedlighting that is in b with the small seale pedestrian eriented ehar-aetef of the village, b h ifAefisit�, disehafge lamps, shall be e�Eempted ffem said . Lamps attached to a building shall be no higher than the roofline or parapet wall. 1928(05):93671.1 9 (DG21 WAIN �111 M. +3) (2) All other village districts: At least one large deciduous tree, as defined in section 19-518(b)(2), shall be included in each landscaped area, in lieu of the one small tree required by section 19-519(b). All other landscaping requirements of sections 19-519, 19-609 and 19-610 shall apply in all village districts. (c) External lighting: Except for lamps attached to a building, the maximum height for lampposts shall be 20 feet. All r-eqttifefnents ef seetien 19 573 shall apply in the Ettfiel Core;Village >pereh lights,gas lamps and periedlighting that is in b with the small seale pedestrian eriented ehar-aetef of the village, b h ifAefisit�, disehafge lamps, shall be e�Eempted ffem said . Lamps attached to a building shall be no higher than the roofline or parapet wall. 1928(05):93671.1 9 (DG21 M Sec. 19-609. Setback requirements for O and C Districts. 111 a. For buildings, the fninimufn ffent and eofnef side setbaek shall be 15 feet. b. Fef parking and , setbaeks shall be as fellewsi widths exists, infill developfnei4 should genefally fnaintain existing b and ' Nothing in this subseetion is intended te di" --5- evatien er expansion of existing exeept that additions shall not ex4e — Afthe these setbaeks the. lonn+ than the existingstfuetur-es, folleAvs: the 1..+' if b dfives and b afeas shall be as a. For buildings, the fninimufn ffent and eofnef side setbaek shall be 15 feet. b. Fef parking and , setbaeks shall be as fellewsi (3) Reffl- sethaeks! The ffliniffitiffi r-eaf setbaek for- buildings, drives and par -king afeas shall be 20 feet. 1928(05):93671.1 10,E „� b areas shall be ne less than the ffent line-ef the building ...;+b, the. lonn+ setb ,..L o the 1..+' if the fois b e wild +9 b afeas hall be 15 foot bbuildings, of v shall be 15 feet, irav1T ed that wrr e „'aICl"Ig jT1 GeL+ ZIZ fr,�fth building—lnIe, a fifteen feet setbaek and—a (appfoximately three o") hedge or paftially transparent buildings, shall be zefe feet, exeept when aojaeeat to a lot zened fer residential i The f4e Ae *- qs�--hbaelc- flor driveways buildings, and parking areas may be r-edueed te zefe "`b.,. alongfeet. the adjaeeat (3) Reffl- sethaeks! The ffliniffitiffi r-eaf setbaek for- buildings, drives and par -king afeas shall be 20 feet. 1928(05):93671.1 10,E „� Sec. 19-611. Architectural treatment. buildings(1) New develepment shall be eempatible with the pedestrian seale and hister-ie height,eensistent in > fflassing (shape) and fflatefials with b in the village. The intent of this seetien is to insur-e funetional and visual b kb)LqJ Within the Matoaca Village Core: (1) New development shall be compatible with the pedestrian scale and historic village character of Matoaca Village. New or altered buildings should be generally consistent in height, scale, massing (shape) and materials with existing structures in the village. (2) All new buildings and building additions shall be compatible with late 19th or early 20th Century residential architecture. Design features shall include, but not be limited to, style, articulation, size and location of doors and windows, architectural ornamentation, and use of materials such as brick and/or siding for exterior walls and asphalt shingle, simulated slate and/or standing seam metal for roofs. Nothing in this section shall preclude the use of imitation or artificial materials or elements, so long as such materials and elements are similar in appearance, style, detail and design to the materials used in late 19th or early 20th Century residential architecture. (3) Architectural treatment of all buildings shall be compatible with buildings located within the same block or directly across any road, as determined by the Director of Planning. At locations where the existing buildings do not conform to late 19th or early 20th Century residential architecture, the Director of Planning may approve a new architectural treatment or theme. Compatibility may be achieved through the use of similar building massing, materials, scale, colors or other architectural features. (4) Buildings adjacent to River Road or Pickett Avenue provide a pedestrian entrance from River Road or Pickett Avenue and shall appear to have a main entrance facing the public right of way. On corner side yards, the building may front either right of way. 1928(05):93671.1 11 b aseline pumps and drives ser-ving gaseline pump islands shall be the same as these fef dfives and pafking areas asb paragraphsb above. Sec. 19-611. Architectural treatment. buildings(1) New develepment shall be eempatible with the pedestrian seale and hister-ie height,eensistent in > fflassing (shape) and fflatefials with b in the village. The intent of this seetien is to insur-e funetional and visual b kb)LqJ Within the Matoaca Village Core: (1) New development shall be compatible with the pedestrian scale and historic village character of Matoaca Village. New or altered buildings should be generally consistent in height, scale, massing (shape) and materials with existing structures in the village. (2) All new buildings and building additions shall be compatible with late 19th or early 20th Century residential architecture. Design features shall include, but not be limited to, style, articulation, size and location of doors and windows, architectural ornamentation, and use of materials such as brick and/or siding for exterior walls and asphalt shingle, simulated slate and/or standing seam metal for roofs. Nothing in this section shall preclude the use of imitation or artificial materials or elements, so long as such materials and elements are similar in appearance, style, detail and design to the materials used in late 19th or early 20th Century residential architecture. (3) Architectural treatment of all buildings shall be compatible with buildings located within the same block or directly across any road, as determined by the Director of Planning. At locations where the existing buildings do not conform to late 19th or early 20th Century residential architecture, the Director of Planning may approve a new architectural treatment or theme. Compatibility may be achieved through the use of similar building massing, materials, scale, colors or other architectural features. (4) Buildings adjacent to River Road or Pickett Avenue provide a pedestrian entrance from River Road or Pickett Avenue and shall appear to have a main entrance facing the public right of way. On corner side yards, the building may front either right of way. 1928(05):93671.1 11 �c4Within all other village districts: No building exterior (whether front, side or rear) shall consist of architectural materials inferior in quality, appearance or detail to any other exterior of the same building. Nothing in this section shall preclude the use of different materials on different exteriors (which would be acceptable if representative of good architectural design) but rather, shall preclude the use of inferior materials on sides which face adjoining property and thus, might adversely impact existing or future development causing a substantial depreciation of property values. No portion of a building constructed of unadorned cinder block or corrugated and/or sheet metal shall be visible from any adjoining A, R, R-TH, MH, R -MF or O District or any public right-of-way. Further, buildings shall be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Buildings shall possess architectural variety but shall be compatible with existing structures, especially nearby structures of high historic interest. New or remodeled buildings shall enhance an overall cohesive village character as reflected in existing structures. This character shall be achieved through the use of design elements --including, but not limited to, materials, balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines or other appurtenances such as lighting fixtures and/or planting --as are described in the applicable adopted plans and guidelines. Sec. 19-614--19-62-30. Reserved. 111 I Subdivision VL Development Requirements—Ettrick Special Design District. Sec. 19-621. Purpose and Intent. The purpose and intent of the Ettrick Special Design District is to recognize the area's unique features and opportunities and to shape patterns of development in accordance with the goals, guidelines and recommendations of the Ettrick VSU Special Area Plan, a component of the comprehensive plan. The requirements are designed to foster creation of a densely developed, pedestrian friendly, mixed use environment in and around Virginia State University, the Ettrick Train Station and the surrounding residential community. Sec. 19-622. Area of Applicability. The provisions of this subdivision apply to O. C and I zoned property within the Ettrick Special Design District as shown on the zoning maps. 1928(05):93671.1 12 "oo d Sec. 19-623. Development and Use Standards. A. Buildings and Parkinjj Conditions. 1. Buildings and harking in the Ettrick Special Design District shall meet the requirements outlined in Table 19-623.A.1.: 1928(05):93671.1 13 A. Building Setbacks (feet, [lI /Required Perimeter Landscaping a. Limited access 40/C 1. Road type b. Chesterfield Avenue, Granger Sheet, Bessie Lane, and East River 8 121131 Road c. Other roads 15 2. Interior side yard 0 3. Rear yard 70 B. Parking Setbacks(feet)111/ Required Perimeter Landscaping; a. Limited access 40/C 1. Road type b. Chesterfield Avenue , Granger Street, Bessie Lane and East River Ll Road c. Other roads 15151 2. Interior side yard 0161 3. Rear ,yard 0161 C. Buildings Heights 171 Minimum of 2 stories and a Maximum of the lesser of 4 stories or 60 1928(05):93671.1 13 Notes for Table 19-623.A.1. Setbacks may be impacted by Floodplain and Chesapeake Bay regulations. At least one principal building in a project shall be set back as follows: • 75% or more of the facade shall have a maximum setback of 15 feet: or • if a hardscaped pedestrian area extending from that portion of the building set back greater than 15 feet to the required 8 foot setback line is provided, less than 75% of the facade, but in no case less than 50% of the facade, shall have a maximum setback of 15 feet. f 3l Canopies and awnings that create pedestrian arcades shall be permitted to encroach into the required setback and shall not be subject to the limits of Section 19-506. u Parking shall be set back as follows: • no closer to the road than the rear of the building: or • if there is no building, the greater of either 1/2 the depth of the lot or no closer to the road than the rear facade setback of the nearest buildingfacing acing the road. Views of parking from roads shall either be minimized by a building, or 3 to 4 foot high decorative walls fencing, evergreen hedges or a combination thereof. Hedges shall be maintained at a height of 3 to 4 feet. Walls fencing and hedges shall be located as follows: • set back from the road at the minimum building setback: or • between the parking and any hardscaped pedestrian area located between the road and the parking area. u Parking shall not be located between the facade of any building and the road. Views of parking areas fi•om roads shall either be minimized by a building, or 3 to 4 foot high decorative walls, fencing, evergreen hedges or a combination thereof. Hedges shall be maintained at a height of 3 to 4 feet. Walls, fencing and hedges shall be located as follows: • setback from the road at the minimum building setback; or • between the parking and any hardscaped pedestrian area located between the road and the parking area. u Views of parking from adjacent property designated for single family residential use on the comprehensive plan shall either be minimized by a building, or 3 to 4 foot high decorative walls, fencing, evergreen hedges or a combination thereof. Hedges shall be maintained at a height of 3 to 4 feet. M Height limits are subject to Section 19-507. 1928(05):93671.1 14 B. Other Required Conditions 1. Buffers. Buffers required by Section 19-523.A. shall not apply. 2. Architectural Compatibility Generally. Architectural treatment of buildings shall be compatible with buildings located within the Virginia State Universily campus so as to provide an overall cohesive character, as determined by the director of planning. Buildings shall enhance an overall cohesive character through the use of design elements including, but not limited to: materials, balconies or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, cornice treatment, or other appurtenances such as decorative lighting fixtures. Buildings should be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses. 3. Building Design. In addition to the requirements of Section 19-570, buildings within the Ettrick Special Design District shall comply with the following: a. Architecture. The required second story shall extend the full frontage of the first floor facade and have a gross floor area not less than 50% of the gross floor area of the first story. The second story shall be set back from the road an equal distance to that of the first floor unless features such as balconies outdoor dining or other similar amenities which can be used by pedestrians are employed along the fagade of the second story, in which case the second story may be set back up to 12 feet further from the road than the first story; • Excluding the area for windows and doors, a minimum of 75% of the fagade fronting a road and visible from a road shall be faced with brick, stone, or other materials similar in appearance to brick or stone; • Fagades visible from a road shall not be constructed of unadorned or unpainted concrete block, corrugated metal or sheet metal; and • Use of different materials on different facades shall be permitted. but architectural materials inferior in quality, appearance or detail to any other fagade of the same buildings shall not be used. b. Storefront Windows and Pedestrian Entrances. The first floor of any building located within 30 feet of a road shall incorporate storefront windows and pedestrian entrances that either connect directly to the sidewalk along the road or to a sidewalk that connects to the sidewalk along the road. A maximum of 10 linear feet along the front fagade of the principal building shall be without 1928(05):93671.1 1, ( Dp windows or pedestrian entrances. The bottom of windows shall be no lower than 18 inches and no higher than 36 inches above finished grade. 4. Size of Individual Uses. With the exception of hotels, motels, offices orrg ocery stores, individual nonresidential uses shall not exceed 10,000 square feet of gross floor area. Grocery stores shall not exceed 40,000 square feet. 5. Sidewalks and Pedestrian Amenities Generally. Sidewalk and pedestrian amenities shall be provided along roads and as pedestrian connections from proiects to ad'a� cent development. The exact location, treatment, design and use of sidewalks and pedestrian amenities shall be determined at time of site plan review. Prior to site plan approval easements acceptable to the Planning Department shall be recorded across such improvements to allow public use. 6. Sidewalks and Pedestrian Amenities Specifically. Sidewalks and amenities shall be provided in conjunction with development as follows: a. Northeast Line of Chesterfield Avenue. Along the northeast line of Chesterfield Avenue, within the required setback: • 8 foot wide sidewalk which incorporates design features such as pavers, landscaping decorative concrete, curves and other elements to enhance visual interest; and • 4 feet of the additional sidewalk abutting the 8 foot sidewalk on the interior side of lot incorporating one or more of the amenities allowed within hardscaped pedestrian areas unless the adjacent use incorporates accessory outdoor activities, such as, but not limited to, outdoor dining or display adiacent to the 4 foot of sidewalk. b. Southwest line of Chesterfield Avenue and All Other Roads. Along southwest line of Chesterfield Avenue and all other roads, sidewalk either within or parallel to the road, as approved by Planning and the Transportation Departments. 7. Uses Permitted in Ilardscaped Pedestrian Areas. Hardscaped pedestrian areas may be located within required setbacks along roads. Such areas are not subject t to side yard setbacks but shall require a rear yard setback of 50 feet. Such areas shall not encroach onto required sidewalks. Hardscaped pedestrian areas shall be designed to facilitate, and include amenities to support, outdoor gatherings and activity such as outdoor display of goods sold on the premises, dining, temporary vendors, civic or community events or seating areas. The areas may also include, but are not limited to, pedestrian amenities such as foundation plantings, street furnishings, benches, bike racks and trash receptacles. 1928(05):93671.1 16 8. Bicycle Facilities. A two-way bicycle facility shall be constructed within the road along the east line of Granger Street and the northeast line of Chesterfield Avenue. The exact design shall be approved by the Transportation Department. 9. Street Trees. Single stemmed street trees having a minimum caliper of 2.5 inches as measured at 4 feet above grade at time of planting shall be planted on an average of 40 feet on center along roads. Unless otherwise approved at the time of site plan review, the same species shall be used along a road and within a project. 10. Exterior Lighting. In addition to the requirements of Section 19-508.3, the following standards shall be met: a. Streetlights. Within required setbacks along Chesterfield Avenue, Granger Street and East River Road, pedestrian scale streetlights shall be installed as follows: • Streetlights shall be designed to enhance the pedestrian character of the design district and be compatible with development standards of the district. The design of fixtures, poles and lamp shall be consistent along a road. • Streetlights shall be spaced generally 40 feet on center. • Fixture mounting heights shall be limited to 12 to 15 feet above the finished grade. b. Other Exterior Lighting. With the exception of pedestrian scale streetlights, exterior lighting shall comply with the following: • Exterior lighting shall be designed to enhance the character of the design district and be compatible with development standards of the district, • Freestanding lights shall not exceed a height of 20 feet above finished grade; and • Building mounted lights shall be no higher than the roofline or parapet wall. 11. Vehicular Access. Vehicular drives shall not be located between a building and a road. 12. Drive-in or Drive Through Facilities. Drive-in or drive through facilities shall comply with the following: a Drive-in or drive through facilities to include windows bays or similar uses shall be located behind the building and arranged so as to minimize view from Chesterfield Avenue, Granger Street and East River Road east of Bessie Lane; and 1928(05):93671.1 17 b The view of stacking spaces from Chesterfield Avenue, Granger Street and East River Road east of Bessie Lane shall be minimized either by a building, or 3 to 4 foot high decorative walls, fencing, evergreen hedges or a combination thereof. Hedges shall be maintained at a height of 3 to 4 feet. The setback of the walls, fencing or hedges shall be a maximum of 15 feet unless a hardscaped pedestrian area is provided between the road and the stacking_ spaces in which case the walls, fencing or hedges shall be located between the stacking spaces and the hardscaped pedestrian area. 13. Gasoline Pumps. Gasoline pumps shall be located behind a building and arranged so as to minimize view from Chesterfield Avenue, Granger Street and East River Road east of Bessie Lane. Views of pumps from other roads shall be minimized either by a building, or 3 to 4 foot high decorative walls, fencing green hedges or a combination thereof. Hedges shall be maintained at a height of 3 to 4 feet. The setback of the walls, fencing or hedges shall be a maximum of 15 feet unless a hardscaped pedestrian area is provided between the road and the gasoline pumps in which case the walls, fencing or hedges shall be located between the gasoline pumps and the hardscaped pedestrian area. Sec. 19-624.--19-630. Reserved. Sec. 19-634. Prohibited signs. 111 111 111 (h) Moving signs intended to attract attention regardless of whether or not the sign has a written message or whether all or any part of it moves by any means, including but not limited to rotating, fluttering or being set in motion by movement of the atmosphere. This paragraph does not apply to the hands of a clock operating as such, or to computer controlled variable message electronic signs. However, within village and Ettrick Special Design districts, the director of planning may approve such signs for a period not to exceed two days for special community events if notified at least five business days in advance in writing. 111 Sec. 19-635. Signs not requiring permits. The following signs may be erected without a sign permit, so long as they comply with the regulations in this chapter: 000 1928(05):93671.1 18 301 (g) Barber poles used to advertise establishments which cut hair. Such poles shall be building mounted only and may not revolve unless located within village district or Ettrick Special Design districts. (h) Signs allowed to be attached to trees on sites where land disturbing activities are being conducted, such as land disturbance permits, job site numbers and similar temporary signs. 000 Sec. 19-636. Sign design and setback requirements. (a) With the exception of signs permitted to be placed in the right-of-way pursuant to sections 19-635(f), 19-636(e), and 19-637(h), all signs, including directional signs, shall be set back a minimum of 15 feet from all property lines, unless a greater setback is specified by conditions of zoning, approved site or subdivision plans, or by this chapter. (b) Along public rights-of-way, the setback may be reduced to a minimum of 20 feet from the edge of the pavement or the face of curb, but, except as permitted in section 19-636(e), no sign shall be set back less than one foot from the property line, provided the sign shall be relocated to conform to the requirements herein at the time the adjacent road is widened. (c) Within any village diet and Ettrick Special Design districts, the sign setback shall be five feet from the right-of-way line. 111 Sec. 19-637. Limitation on specific signs. (a) Changeable copy signs. (1) Changeable copy is not permitted, unless the changeable component of the sign face occupies one-half or less of the total area of the sign face. This restriction does not apply to changeable copy used in movie theater and fuel price signs. (2) If changeable copy is used, it shall abut the sign face or be integrated into the sign face, provided, however, if the sign is incorporated into a monument structure, the changeable copy need not abut or be integrated into the sign face. Changeable copy added to signs existing prior to April 25, 2001 shall abut the sign face as close as physically possible. (3) Computer controlled variable message electronic signs may be allowed subject to section 19-161(c). (b) Farming signs. (1) Signs displayed for the purpose of farm identification must be located on the farm premises, set back at least 50 feet from the nearest corner of a street intersection. 1928(05):93671.1 WO (D O : 2 Z The sign must be painted or printed and the total aggregate area of all signs shall not exceed 12 square feet in area and a height of ten feet. (2) One temporary sign advertising the sale of farm products grown or produced on the premises is allowed, provided such signs shall not be illuminated, shall be painted or printed, maintained in good condition, and removed within ten days after the end of each growing season. Such signs must be no more than 12 square feet in area and ten feet in height unless located in a village distrie or Ettrick Special Design districts, in which case height is limited to seven feet. (g) Order boards: One detached order board and one preview board is permitted for each stacking lane for businesses with drive-through facilities. Order boards and preview boards shall not be included in calculating the number of freestanding signs or in calculating the total aggregate sign area. Such signs must be located so that they are not legible from off the property. Order boards are limited to 30 square feet in area and six feet in height, unless located in a village diet or Ettrick Special Design districts, in which case the area shall not exceed 12 square feet. Preview boards are limited to 15 square feet in area and six feet in height, unless located in a village diet or Ettrick Special Design districts, in which case the area shall not exceed 12 square feet. Additionally, one order board not to exceed four square feet in area is allowed for each parking space or fueling location, provided such signs are attached to columns supporting a canopy and have a finish color that matches the colors used on the canopy. One temporary sign not to exceed four square feet in area advertising special products or services may be used along a drive -up window lane, provided it is located so that it is not visible from adjacent residential districts or public rights-of-way. These signs shall not be included in calculating the number of freestanding signs or in calculating the total aggregate sign area allowed for the site. (h) Residential community identification signs. One such sign shall be permitted for each separate street entrance to the community. One such sign shall be permitted on each side of an entrance if both signs are attached to a decorative fence/wall. The sign area allowed is 20 square feet for each 200 dwelling units in subdivisions or residential communities with a guaranteed minimum of 32 square feet and a maximum of 100 square feet. Such signs must be no more than 15 feet in height unless located in a village distfie or Ettrick Special Design districts, in which case height is limited to seven feet. These signs may be located within the public right of way, if approved by the Virginia Department of Transportation, and located within the median strip of the entrance. (i) Scoreboards as well as signs advertising goods, services or products shall be permitted within ball diamonds, ballfields, racetracks, stadiums, arenas or other facilities accommodating sporting events or activities. If a sign is not visible from off the property, there shall be no size or height limitation. If a sign is visible from off the property, it shall not exceed 64 square feet in area. In addition, it shall be attached on the interior of a fence or wall enclosing the facility and shall not exceed the height of the fence or wall. However, where a fence or wall is not provided, the scoreboard or sign shall not exceed a height of eight feet. 1928(05):93671.1 20 01 C(a. 0) Signs advertising events for nonprofit organizations must be removed within 30 days after the date of the event. (k) Signs attached to or immediately above fuel dispensers are limited to eight square feet in area. Such signs shall not be included in the total permitted sign area for the facility and shall not be internally illuminated. (1) Signs displaying the name of a house or a home occupation at a single family residence shall not exceed one square foot in area and shall not be illuminated. (m) Signs prohibiting trespassers, hunting, fishing, solicitors or parking or announcing adoption of highways for litter control, posted property, crime watch areas or towing of unauthorized vehicles shall not exceed three square feet in area and shall not be illuminated. (n) Temporary onsite signs bearing the single message "now hiring" shall not exceed four square feet in area and are limited to one per business. Such signs may be displayed only during periods a business is accepting applications for employment. (o) Temporary vendors selling Christmas trees are permitted one sign, not to exceed 32 square feet in area and ten feet in height, unless located in a village distfiet or Ettrick Special Design districts, in which case the height shall not exceed seven feet. Such signs may be displayed for 40 days starting November 15 of each year. (p) Under canopy signs within shopping centers are limited to one under canopy sign per store. Such signs shall not exceed eight square feet in area and shall be located in front of the store's main entrance. Such signs shall not be deducted from the sign area permitted for the store. (q) Signs attached to, or visible through, doors or windows that are legible from outside the building shall not exceed an area greater than 15 square feet or 25 percent of the total window and door area located on any one face of the building, whichever is less. Further, signs which are mounted on doors or windows shall be located in the top half of the door or window. (r) Yard sale signs shall not exceed four square feet in area. Such signs are limited to one offsite sign directing the way to the sale and one onsite sign. Yard sale signs may be installed no earlier than 48 hours prior to the sale and must be removed within 48 hours after the date of the sale. (s) Temporary campaign signs are permitted provided that they do not exceed 32 square feet in area and ten feet in height; not exceed seven feet in height in village distfieor Ettrick Special Design districts; not be placed on utility poles, traffic control signs or trees or within public rights of way; and are removed 30 days after the election. Candidates shall list all site locations for temporary campaign signs through one (1) permit. 111 1928(05):93671.1 21 Banners shall only advertise or communicate the following: a. Special sales and promotions b. Events c. Hiring and recruitment periods d. Local, state or national business awards e. A new business that has not yet installed permanent signage With the exception of a new business that has not yet installed permanent signage, a banner shall not solely advertise a business name and/or logo. a. Prior to the installation of any banner, an applicant shall obtain approval from the director of planning. The approval request shall be on an application form proscribed by the director of planning, and shall, at a minimum include the following information about the banner: 1) purpose, 2) size, 3) area of building face if building mounted, 4) proposed location, 5) dates of display, and 6) method of fastening or displaying. In addition to the above requirements, the director of planning may request additional information deemed necessary to ensure compliance with this section. b. Banner applications shall not be submitted more than 30 days prior to the proposed display date. c. The director of planning may deny a banner application for up to one year from the issuance of the most recent notice of violation if a property, business or organization has received two notices of violation of this section in any 12 -month period. 1928(05):93671.1 OC. ' , ,M 3. Location and placement. a. Except as otherwise specified in this section, banners shall be located on the same property as the sponsoring business, organization or event that the banner advertises or promotes. b. Banners along public roads must meet the following: 1) Except for village des or Ettrick Special Design districts, a banner shall be located at least 20 feet from the edge of pavement or a minimum of one foot outside of the public right of way, whichever is greater. 2) In village and Ettrick Special Design districts, a banner shall be located at least 20 feet from the edge of pavement or a minimum of five feet outside of the public right of way, whichever is greater; however, if a banner is advertising a community event, such banner may be displayed across a public road subject to the approval of VDOT. c. Banners may be freestanding or building mounted. d. Banners shall not be attached to trees, shrubs, utility poles, guy wires or traffic signs. 4. Other Re uirements. Permitted Display Days Excluding Permitted Banner Size Permitted Non rofit p Display Banner Type Number "Permitted Consecutive (per year) Days For ' Display Days Nonprofit (per year) Special All Areas Other Freestanding Building Areas (square feet) Mounted a. For a nonresidential community with in- line tenants or 4 60 60 120 120 32 tenants not having direct road frontage [Z] [31 b. For outparcel uses within a nonresidential 50 square community; or for 1 60 60 120 120 32 feet or 15% businesses and of building organizations face[a] located outside of a nonresidential community [3][s] c. For the temporary onsite activity of a nonprofit 1 60 Not Applicable 120 32 organization not permanently located on the property. [3][6] 1928(05):93671.1 23 d. For a community event of nonprofit 1 15 Not Applicable 120 32 organization on vacant property [3)[71 e. For nonprofit sports Not team recruitment 4 30 Not Applicable 120 32 period, offsite Applicable display 181 f. For a community event banner 1 60 Not Applicable 120 250 displayed across public road in village area [1] Special Areas are shown on the zoning maps as "Banner Limitations Special Areas" and are known as, Eastern Midlothian Special District and Chesterfield Towne Center Southport Area Special District. [2] Of the banners allowed, no more than 2 freestanding banners shall be allowed along the project road frontage and the remainder may be building mounted. No more than 1 banner is permitted per tenant, to allow up to 4 tenants to advertise concurrently. Additional banners may be permitted as provided in footnote [3]. [3] Where the property on which a banner is displayed is located along more than one arterial road, the number of banners permitted may be displayed simultaneously for each arterial road and each banner may be displayed the number of days permitted in this section. An additional banner may be permitted along the road frontage for each 500 feet of project road frontage in excess of 1000 feet. [4] For in-line tenants of a shopping center the banner size calculation shall be based upon the building face of the tenant unit. For other buildings, the banner size calculation shall be based upon the building face on which the banner is displayed. [5] When a banner is displayed by a nonprofit organization and there are multiple nonprofit organizations collocated on the property, no more than one additional banner may simultaneously be displayed for the additional nonprofit organizations located on the property. [6] This banner may be displayed in addition to other banner(s) permitted by this section. [7] Display time shall be limited to 15 days prior to the event. [8] An organization may receive no more than four (4) such banner permits per year. A maximum of four (4) offsite banners may be displayed per advertised recruitment period; only one (1) banner may be displayed per parcel; and all site locations for such event banners shall be listed on one (1) permit. Sec. 19-640. Real estate signs. 111 111 (b) The following real estate/construction signs require a sign permit and are subject to the conditions specified herein: (1) One onsite real estate sign advertising a residential community, provided such sign shall be removed when 90 percent of the dwelling units in the residential community are occupied. 1928(05):93671.1 24 (2) One construction sign advertising the use to be made of a commercial building or structure and the businesses and firms developing the building or structure. Such sign may be installed when actual construction is started and shall be removed upon occupancy of the building or structure. (3) One construction sign notifying the public that a nonresidential community is coming soon. This sign shall be removed before erection of any other construction sign and in no instance shall be permitted to remain longer than three years. (4) One onsite real estate sign advertising the sale or rent of parcels of land with or without buildings in O, C or I districts, provided such sign is removed within ten days after the transfer of deed or rental of such property. If the sign is no greater than 16 square feet a county sign permit shall not be required. (5) The signs must not exceed 32 square feet in area and a height of ten feet unless located in --a village distrie or Ettrick Special Design districts, in which case height is limited to seven feet. 111 Sec. 19-645. Freestanding sign design. (a) Sign structures for freestanding signs shall be covered with (1) a material having a similar color and finish to the building which it advertises; (2) a material and color used elsewhere on the signs; or (3) disguised as an architectural detail such as a column or a decorative wall. (b) Any freestanding sign in a TND, 0-1 or C-1 District shall conform to village or dot or Ettrick Special Design districts standards, with the exception that uses in a TND District that front on a major arterial outside of village or Ettrick Special Design districts may use countywide size restrictions for area and height for signs located on the major arterial. 111 Sec. 19-649. Size restrictions for specific types of freestandin21 g signs. Sign Countywide Village or Ettrick Special Design District Area Height Area Height Signs identifying a mixed use or multisubdivision 50 15 32 8 occupying 50 acres or less Signs identifying a mixed use or multisubdivision 100 20 32 8 occupying reater than 50 acres Identification signs at secondary entrances to mixed use 50 15 32 8 communities and multi -residential communities Signs identifying a nonresidential community with a 100 20 32 8 minimum of 300,000 square feet of gross floor area 1928(05):93671.1 25 el Sign identifying nonresidential community with less than 50 15 32 8 300,000 square feet of gross floor area Signs identifying offices and industrial buildings within a 32 8 24 8 nonresidential community Signs identifying other buildings within a nonresidential 20 8 20 8 community Office and business buildings not in a nonresidential 50 15 24 8 community Industrial uses occupying 25 acres or less and not within 50 15 24 8 a nonresidential community Industrial uses occupying more than 25 acres and not 100 15 24 8 within a nonresidential community Signs identifying boarding houses, tourist homes, bed 16 8 16 8 and breakfasts, or buildings with a multifamily use Greenhouses, nurseries, lawn and garden centers 50 15 24 8 Hospitals and funeral homes 50 15 24 8 Group care facilities, rest homes and nursing homes 50 15 24 8 Stadiums, arenas, and other places of public assembly 50 15 24 8 with fixed seats Golf courses, driving ranges, miniature golf courses, 50 15 24 8 bowling alleys, skating rinks, indoor/outdoor health or fitness centers, fraternal clubs and lodges Warehouse and wholesale uses 50 15 24 8 Hotels/motels fronting on interstate highways 150 20 24 8 Hotels/motels not fronting on interstate highways 75 15 24 8 Onsite identification signs for public/semi-public uses 50 15 24 8 including but not limited to churches, schools, libraries, fire stations, water/sewer treatment facilities, and cemeteries which front on roads at least 4 lanes wide Onsite identification signs for public/semi-public uses 32 15 24 8 including but not limited to churches, schools, libraries, fire stations, water/sewer treatment facilities, and cemeteries on roads less than 4 lanes wide Neighborhood recreation facilities 32 15 24 8 Movie theaters 20 per 15 24 8 screen w/ a min. of 50 and a max. of 200 Historic building identification signs. Such buildings 16 8 16 8 must appear in the Historical Register for the County of Chesterfield, State of Virginia, or National Historical Register. Restaurant associated with a hotel/motel (only when 20 8 20 8 located in a freestanding building) 1928(05):93671.1 Taxi companies, train stations, bus stations, airports, service stations, car washes, vehicle rental, and vehicle repair shops 50 15 24 8 Truck terminals occupying 25 acres or less 50 15 24 8 Truck terminals occupying more than 25 acres 100 15 24 8 Vehicle sales 50 20 24 8 Village or Ettrick S ecj Desi n district entryway signs 70 12 70 12 111 (2) That this ordinance shall become effective immediately upon adoption. 1928(05):93671.1 27 AlChM00 91mes-Dispatch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 30054'40 Date April 08, 2015 Date Category Description Ad Size Total Cost 04/08/2015 Meetings and Events Take Notice Take notice that the Board of Supervisors of Che: 2 x 62 L 578.00 Take Notice Take notice that the Board of Supervisors of Chesterfleld County, Vir- ginia, at an adjourned meeting on April 15, 2015, at 620 p.m. in the County Public Meeting Room at the Chesterfield Administration Build- ing, Rt. 10 and Lori Road, Chesterfield, Virginia, will hold a public hear- ingwhere persons affected may appear and present their views to con. sider. An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and reenacting Sections 19.42,1M9,19.131,19- 145,19.152,19.159,19.509.1,19-513,19.514.1,19.600,19.606,19.608,19- 609,19.611,19.621,19.622,19.623,19.634,19-635,19.636,19.637,19-638, 19.640,19.645 and 19.649 of the Zoning Ordinance relating to the Ettrick Special Design District (ESDR Among other things, it would repeal Ettrick Village Core and Ettrick conum mly post development districts and create the ESDD, generally bounded y CSX railroad on the west, Dupuy Rd, on the north Colonial Heights on the east and Appomattox River on the south forproperty zoned Office, Commercial and Industrial. Among other things, it would prohibit dwellings in nonresidential dis- trict unless single unit is located in building incorporating nonresiden- tial use; allow commercial parking areas; permit vendors in hardscaped areas; require 2,2 parking spaces per 1000 square feet of gross floor area for certain uses; count on -street spaces towards parking require- ments; eliminate side yard setbacks; for buildings, require 70 foot rear yard setback; require 8 foot setback from Chesterfield Ave., Granger St., Bessie Ln. and East River Rd.; require parking be located no closer to such roads than rear of building or d no building, setback either 1/2 depth of lot or no closer than rear facade of nearest building facing road; require 15 foot parking and building setback for other roads but that parking not be located between building and road; require street trees and lights along all roads; for parking, eliminate rear yard set- backs; minimize views of parking from roads and property designated for single family residential use; require 2 story buildings and limit height to lesser of 4 stories or 60 feet; require compatible architecture within design district; require 75% of building facade, excluding area for windows and doors, frontingg or visible from roads be faced with brick, stone, or similar material vnth no fagade consisting of materials inferior in quality, appearance or detail to others; excluding9 hotels, motels and offices limit indiv dual uses to 10,000 square feet of gross floor area ex. cept grocery stares limited to 40,000; regwre 1st floor storefront win. dows and pedestrian entrances that connect to sidewalks for buildings within 30 feet of road; require bicycle facility along east line of Grangger Stand northeast line of Chestetheld Ave,; prohibit vehicular drives be- tween roads and buildings; minimize view of gasoline pumps, drive• in/thru facilities and staclung spaces from roads. A copy of the ordinance is on file in the county's Planning Department, at the Chesterfield County Community Development Building, 9800 Gov- emment Center Parkway, Chesterfield, Virginia, and at the County Ad- ministrator's Office (Room 504) at the Lane B. Ramsey Administration Building, for public examination during regular business hours, 890 a.m. to 5;00 p.m. Monday through Friday. For further information, please contact Mr. Steve Haasch, Planning Manager, at 7967192, between the hours of 890 am. to SO p,m., Monday through friday, The hearing is held at a public facility designed to be accessible to per- sons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Jan- ice B, Blakley, Clerk to the Board, at (804) 748-1200. Persons needing in- terpreter services for the deaf must notify the Clerk to the Board no lat- er than April 10. 2015, Publisher of the Richmond Times -Dispatch This is to certify that the attached Take Notice Take notice was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 04/01, 04/08/2015 The First insertion being given ... 04/01/2015 Newspaper reference: 0000147958 Sworn to and subscribed before me this V-6 Notary Public Supervisor KIMBERLY B HARRIS NOTARY PUBLIC State of Virginia Commonwealth of Virginia City of Richmond 356753 My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY w9 BOARD OF SUPERVISORS Page 1 of 1 AGENDA O rnv Meeting Date: April 15, 2015 Item Number: 16.1). Subiect: PUBLIC HEARING: Conveyance of an Easement to Comcast Cable Communications Management, LLC County Administrator's Comments: County Administrator Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Comcast Cable Communications Management, LLC for a 20' underground easement for Comcast fiber to be provided to a carrier on the cell tower at Bensley Park. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Comcast Cable Communications Management, LLC for a 20' underground easement for Comcast fiber to be provided to a carrier on the cell tower at Bensley Park. This request has been reviewed by county staff. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager "VICINITY SKETCH PUBLIC HEARING: Conveyance of an Easement to Comcast Cable Communications Management, LLC 0 0 ry CONVEYANCE OF AN EASEMENT ELK - 33 R 0V DR 1. CIAERR L R AV j 2. CREE'IEW D 3.BENSLEY \ PARK BLVD IN Chesterfield County Department of Utilities -A— F 1 hC11 - 416,67 feet GP/N.• 788681171800000 COUNTY OF CHESTERFIELD O.B X151, PJ O. B. 1571, PO 831 . LENGTH 2,900 ORI -m? BLUFF RO 3p7.80 4'0D" E ' 78� 300 f7 N EXrsnNG ELECTR/C TRANSFORMER GRIN.• 788680928000000 v COUNTY OF CHESTERF/ELO PROPOSED 3 D. B. 3151, /06 868 ELECTRIC 2750 ORE{yRYS BL UFF RD ROUTE I 20' UTILITY 4 EASEMENT _ ('4 478 SFJ EXISTING v TELECOMMUN/CA770NS L4 L=96.26 FENCED COMPOUND }/- x R=110.00 X50 ?78'19" + L2 Ton=51.46 f x + EX/STING Ard- r FIBER S 11.2418" w 1-1 dld9 EXISTING .COMCAST NANO HOLE EASEMENT, S 78500" W 06. GP/N. .788680275100000 RICHMOND AFFORDABLE HOUSING D.B. 666¢ PG. 730 2720 OREKRYS BL UFF RO O . tn �p PLAT SHOWNG oy A 20" UT/L/TY E•4SEMENT ON PROPERTY OGYNE0 BY CHES7Z—RF/ELD COUNTY !//RG/N/,4, IWO&V AS- GP/N. 788680928000000 BERMUDA 91STRICT, CHESTERF/ELD COUNTY, VIRGINIA �AyTH OF ` Comcastc 1 / -1AL.C�EI 10400 LX'ES7ER 80.40 U > SURVE RONALD LANG YS LKESIER, VA ?38T7 P116WZ 804-748-8707 49A TE- MARCH 27, 2015 SCALE.• > =60 l.ic. No. 0 003004 SITE NAME: VA71577A �p TOWERCO VA0257 ORA{YN BJ! RLL 2750 DREWRYS BUFF RD CHEC/(EO BY. RLL CHESTER, VA 23237 SHEET 1 OF 2 GINE TABLE. INE . LENGTH BEAR/NG L 1 193.10' � 20.62' N 89 04 58" w s 20.07-' N 005502" E L 4 3.98' S 8856 Ol " E L5 213.96' N 112418" E 90 S 11.2418" w 1-1 dld9 EXISTING .COMCAST NANO HOLE EASEMENT, S 78500" W 06. GP/N. .788680275100000 RICHMOND AFFORDABLE HOUSING D.B. 666¢ PG. 730 2720 OREKRYS BL UFF RO O . tn �p PLAT SHOWNG oy A 20" UT/L/TY E•4SEMENT ON PROPERTY OGYNE0 BY CHES7Z—RF/ELD COUNTY !//RG/N/,4, IWO&V AS- GP/N. 788680928000000 BERMUDA 91STRICT, CHESTERF/ELD COUNTY, VIRGINIA �AyTH OF ` Comcastc 1 / -1AL.C�EI 10400 LX'ES7ER 80.40 U > SURVE RONALD LANG YS LKESIER, VA ?38T7 P116WZ 804-748-8707 49A TE- MARCH 27, 2015 SCALE.• > =60 l.ic. No. 0 003004 SITE NAME: VA71577A �p TOWERCO VA0257 ORA{YN BJ! RLL 2750 DREWRYS BUFF RD CHEC/(EO BY. RLL CHESTER, VA 23237 SHEET 1 OF 2 GINE TABLE. INE . LENGTH BEAR/NG L 1 193.10' L2 20.62' N 89 04 58" w L3 20.07-' N 005502" E L 4 3.98' S 8856 Ol " E L5 213.96' N 112418" E L6 7.63` N 785400"E L7 42.46' S 062127" E S 11.2418" w 1-1 dld9 EXISTING .COMCAST NANO HOLE EASEMENT, S 78500" W 06. GP/N. .788680275100000 RICHMOND AFFORDABLE HOUSING D.B. 666¢ PG. 730 2720 OREKRYS BL UFF RO O . tn �p PLAT SHOWNG oy A 20" UT/L/TY E•4SEMENT ON PROPERTY OGYNE0 BY CHES7Z—RF/ELD COUNTY !//RG/N/,4, IWO&V AS- GP/N. 788680928000000 BERMUDA 91STRICT, CHESTERF/ELD COUNTY, VIRGINIA �AyTH OF ` Comcastc 1 / -1AL.C�EI 10400 LX'ES7ER 80.40 U > SURVE RONALD LANG YS LKESIER, VA ?38T7 P116WZ 804-748-8707 49A TE- MARCH 27, 2015 SCALE.• > =60 l.ic. No. 0 003004 SITE NAME: VA71577A �p TOWERCO VA0257 ORA{YN BJ! RLL 2750 DREWRYS BUFF RD CHEC/(EO BY. RLL CHESTER, VA 23237 SHEET 1 OF 2 �Riclimoub gintCs'ffisvatcb Advertising Affidavit _owed CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 Account Number 6025752 Date April 08, 2015 Date Category Description Ad Size Total Cost 04/14/2015 Meetings and Events TAKE NOTICE That on April 15, 2015, at 6:30 p.m. or as soon 2 x 17 L 96.50 TAKE NOTICE U on A01 I!, M5, it63O p.Ror is so llinafterasmaybe heard,theBoardol5uperuisarsofChestaRe�Coiil9itsrcWlar meeling 1KeiotkNb1kMeetilgRoomofCi�sferaCouaty,4ir• g�ia,O cons!dertheconveyanceofa20'easementtoComcastfable Cammurdcatiors 6Mnagerant, RC at Bensley PA 2150 Dogs 810 Road. �form�ionre�rdrgtheproposedconueyanceisonfdeink Iry of 19ay Of6� N Chesterfield County, Virginia and may be elamhied by �I �erest?dparf�sbeMeenthehoursof &30a.mand �00p�,Monday tf ghMI. ihehearbl�g ishebitapbli tdlitydEsigridtobeacassibletoper- sons hlbdisabilitk5 Anypersonswrhoestbr6ontheiaessibidyof the facilty a Iced f or reasorable accomnlodatlons should ronfact lao- ice � B ift Geri to the Board, it 70 -PI Persons needing inter preterskesforthedealmustnotifythe06 tothe Boardno later ih n41110,2015, Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on April was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 04/08/2015 The First insertion being given ... 04/08/2015 Newspaper reference: 0000153185 Sworn to and subscribed before me this Notdry Public Supervisor State of Virginia City of Richmond My Commission expires KiWi3wr;LY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY . ry BOARD OF SUPERVISORS Page 1 of 1 �-� AGENDA Meeting Date: April 15, 2015 Item Number: 16.E. Subiect: PUBLIC HEARING: Declare a Parcel of County Property on River Road Authorize the Conveyance of the Parcel and the Quitclaim of Sixteen -Foot Access and Water Easements Across the Property of the Purcell Family Limited Partnership County Administrator's Comments: County Administrator: A.,� Board Action Requested: Surplus and Associated William C. Declare Parcel Number 784 608 5448 00000 surplus; authorize the conveyance of the parcel to the Warren C. Purcell Family Limited Partnership; vacate associated 16' access and water easements; and authorize the Chairman of the Board of Supervisors and the County Administrator to execute the deed. Summary of Information: The existing 150,000 gallon Matoaca water tank at 5407 River Road is scheduled to be taken offline upon completion of the new 2 million gallon tank being constructed at Virginia State University. Upon abandonment of the old tank there is no present or future need for the property. Demolition of the tank can be accomplished at an estimated cost savings of $30,000 - $50,000 by toppling the tank onto the adjacent property versus dismantling the tank on site. Toppling would encroach on the adjacent field which is owned by the Warren C. Purcell Family Limited Partnership. Staff contacted the owner to discuss the acquisition of a temporary easement for the demolition and negotiated an exchange of the tank site for the use of the additional property. The site contains 0.23 acres and was purchased from the Purcells in 1957. The estimated value of the site is $790.00. A public hearing is required to convey the property. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No e03 "VICINITY SKETCH PUBLIC HEARING: Declare a Parcel of County Property on River Road Surplus and Authorize the Conveyance of the Parcel and the Quitclaim of Associated Sixteen - Foot Access and Water Easements Across the Property of the William C. Purcell Family Limited Partnership -0- GILRIT HI 16'access and 16' water easements to be quitclaimed across 5601 West River Road Parcel to be declared surplus located at 5407 River Road ROA N Chesterfield County Department of Utilities I W-* S S 1 MI - 45+3.33 feet (21 C, 0 It, -3. .3 1 1 rw 9 I I m 0,0,023�i c: co w *(D CL E cz uj w 0 It CL 0 CL CL Lo 0,0,023�i 1- Richmoub C'&MCS-3ispatc1) Advertising Affidavit Account Number 6025752 300 E. Franklin Street Date Richmond, Virginia 23219 (804) 649-6208 April 08, 2015 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Date Category Description Ad Size Total Cost 04/14/2015 Meetings and Events TAKE NOTICE That on April 15, 2015, at 6:30 p.m. or as soon 2 x 16 L 92.00 TME NOM Dill wApri115,2015,ANpaorissow 11naher5maybe heard,lheMofSupertoNofCfvstaWCo nitUplar m tiNplaceioNft"AMeetingRoamofCh ta1eMCounty,Yr• IMO coosida the conalmce of a parcel of land W is Pik I6;608S;W 5401 RNer Rand. Information re��rrdlg the caileyarice is on file io fhe R�ht of Way 0f• Ulm Chesterf�� Cauaty, V rgirua, aid may be mid by all W. 61d p96 Nha t1v h5 and5,Wp,m, Monday f1ro4hfr1y, DE heulg is W of a publ'Ic fidlity d5iglhed to be acussible to pa• sons kdi NNes.Anypros wdhpliionsoritheaaessibillyof hkilt arIcedforreasomhacommodalaosshouldcoWAR, f� 11 Blaldey, W to Nhe Board, it 708.111 Persalts mkg iota• prefersauicesfortheOaf mustnotifytheNr toNieBoardoolila fhanRpnl10,12 Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on April was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 04/08/2015 The First insertion being given ... 04/08/2015 Newspaper reference: 0000153181 Sworn to and subscribed before me this ppeJ A X15 Notdry Public Supervisor State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 �;- AGENDA 'R47h Meeting Date: April 15, 2015 Item Number: 18. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: A---,County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on April 29, 2015, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Title: Clerk to the Board Attachments: ❑ Yes No #