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04/22/98 Packet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: April 22, 1998 Item Number: Page /---ofL 1 .Ao Subject: Model County Government County Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Recognition Summaryoflnformation: Today we have 64 students with us from the county's nine high schools AND Burger King Academy participating in Model County Government Day. Each student will be shadowing a county official on May 14 from 8:30 am - 1:00 pm. This annual program is designed to give high school government students a first hand look at County government. This years activity has been coordinated by the Extension Service 4-H Agent, in cooperation with Youth Services and the school Social Studies Coordinator. Attachments: ~Yes No Title: Directorr Extension Service # 001 Meeting Date: April 22, 1998 Item Number: Subject: County Administrator's Comments County Administrator's Comments: County Administrator: __ Board Action Requested: None Summary. of Information: The Metro Richmond Coalition Against Drugs awarded S.A.F.E. one of its 1998 Merit Awards for S.A.F.E.'s help in "advertising Richmond's only 24-hour drug and alcohol helpline, 344-HELP, in 31 local Virginia Alcoholic Beverage Control stores." The award was presented at the Metro Richmond Coalition Against Drugs' Annual 1998 Drug-Free Workplace Awards Luncheon at the Jefferson Hotel, April 3, 1998. ~S.A.F.E. stands for "substance abuse free environment" and is the county/community initiative to prevent substance abuse in Chesterfield County. The initiative is coordinated through Chesterfield Youth Services. Preparer: ~ Jana D. Carter Attachments: ---~ Yes Title: Director, youth Services No l# OOZI CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Bate: A~ril 22, l fll Item Number:, 7. DEFERRED ~ Award Of Contract To The Design Collaborative For Architectural And En~ineerin~ Services Associated With The Design And Construction Of The New Chester ,ranch Library C®unty_ A~lministrat®r's Comments: C®unty A~lministrator: ~ B0~rd A¢fien Requested: Authorize County Administrator to execute a two- phased professional services contract with The Design Collaborative for design of the new Chester Branch Library. Authorize Phase One at a cost of $94,Z00 to allow the project to immediately proceed through the design development phase of the project. Authorize County Administrator to award Phase Two in FY99, at a cost not to exceed $Z93,400 by means as outlined in this item. Summauofln~o~ation: The selection committee unanimously chose The Design Collaborative firm from among the eleven (11) firms which submitted propDsals for this project. The Design Collaborative firm is well recognized as a leader in library design and has designed several library projects in Chesterfield County, including additions at Ben Air, Midlothian, and Central branches and renovations to the Ettrick and LaPrade branches. Phasing is required for this project because the current funds available in the Chester Branch Library project are insufficient to award the entire design contract before the bond proceeds become available in FY99. Preparer: ~ ~ - Title: Director, General Services ~ Francis M. Pirate Attachments: Yes No 003 D:ICOUNT3%AGNDAITMVkGCHSTI B. WPD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: April 22, 1998 Number Bud.qet and Management Comments: Project funds for Phase One of the Chester Library design contract are available. Sufficient funds also remain to complete the site acquisition within the current appropriation. Budget and Management anticipates funding Phase Two of the new Chester Library design contract out of the FY99 General Obligation Bond proceeds which are planned to be appropriated in the FY99 Budget. Award of Phase Two in FY99 will allow the project to remain on schedule. Staff requests approval to allow the County Administrator to award Phase One now, and Phase Two in FY99, tentatively planned for the Fall of 1998, upon adoption of the FY99 Budget. Preparer: ~e~becc~a ~~'~ ~ ~'~ ~Title: Direct°r' Bud'qet & ManaqementDickson OO4 Meeting Date: April 22, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Item Number: Subject: Nominations/appointments to the Drug and Alcohol Abuse Task Force. County Administrator's Comments: County Administrator: Board Action Requested; Nominate/Appoint Two Members to Serve on the Drug and Alcohol Abuse Task Force. Summary of Information: The purpose of the Drug and Alcohol Abuse Task Force is to study the nature and extent of substance abuse within the County and to make recommendations to the Board of Supervisors to prevent or eliminate such problems. The terms of Task Force members are at the pleasure of the board. Supervisor Warren has recommended that the Board nominate and appoint Sarah Faris, a student at Clover Hill High School, to serve on the Task Force. Ms. Faris has indicated her willingness to serve. Supervisor Barber has recommended that the Board nominate and appoint Michael Weldon to serve on the Task Force. Mr. Weldon has indicated his willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: ~O,.~ ~). ~~_9~Title: Director, Youth Services ~'Jana D. Carter Attachments: °°si DRUG AND ALCOHOL ABUSE TASK FORCE APPLICATION FOR APPOINT WORK TELPHONE: Why are you interested in serving on the Drag and Alcohol Abuse Task Force? What special interests or qualifications would you like the Board of Sup~visors to know about you in o.o.,,.sid~..,4.'Ilg yotw .I!OErl./n_~lJOH for I commit to attend Task Force meetings regul(o'ly and devote time to fulfill the responsibilities of the Task Force. ~/~~ ~//~/~;~~ ~ SIGNED: ~'.>. _ CHESTERFIEI,n COUNTY DRUG AND ALCOHOL ABUSE TASK FORCE APPLICATION FOR APPOINTMENT ~OMX ~DRESS: ~V3 'rr~/~,~ go~d HOME TEI,EPHONE: COUNTY DISTRICT: WORK ADDRESS: (if student, school you attend) WOP. K r~HO~: ~o Why are you interested in servinE on the Dru~ and Alcohol Abuse Task Force? What special interests or qualifications would you like the Board of Supervisors to know about you in considering your nomination for appointment?. I commit to attend Task Force meetings re~J~rly and devote time to fulfill the responsibilities of the Task Force. SIGNED: ,~: C~O.~, t./)(~, CA.C.')~r'~ DATE: ~ I Z / ~q' 007 n~ ..... ~.,.,, ,h;c £nrm tn .qha,-,,I lAam~ Oh~,~.-g, ol,l Vn,,th g~.rviee~ P.O. BOX 40, Chesterfield_ VA ?gRg2_ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 22, 1998 Item Number: Subject: Streetlight Installation Approval County Administrator's Comments: County Administrator:__~2~~ Board Action Requested: This item requests Board approval of a Streetlight Installation in the Midlothian District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75 % of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer:~ Richard M. ~l~sh, P.E. Attachments: Yes ~ No Title: Director, Environmental Engineering l# OOS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2 of 2 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. MIDLOTHIAN DISTRICT: * Medina Drive and Woodmom Drive Cost to install light: $1,836.49 Midlothian Streetlight Funds Requested Balance Forward Expenditure $62,121 $1,836 Effective Remaining Balance $60,285 # O09 STREETLIGHT REQUEST Midlothian District Request Received: Estimate Received: January 28, 1998 April 6, 1998 Estimate Requested: Days Estimate Outstanding: January 30,1998 69 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $1,836.49 Sylvia R. Oakley 2358 Woodmont Ddve Richmond, VA 23235 320-3740 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Medina Drive and Woodmont Drive REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION' VEHICLES PER DAY: PETITION: Qualified Not Qualified, less than 600 VPD Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "Our backyard toolshed was broken into last year. The police were called. A call was made to 911 by a walker with his dog that someone was trying to get in our car. The police responded by coming out to check the situation. This occurred in Jan. 98. In the Woodmont subdivision there have been many attempted burglaries, according to our neighborhood newspaper." 010 Street Light Request Map April 22, 1998 catr~rig~ l~roduct of County ~tS O~c~. Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installan'ons in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 011 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of ~ Meeting Date: ~pril 22, 1998 Item Number: 8.C.l.a. Subject: Recognizing the contributions of County secretaries and proclaiming the week of April 19-25, 1998 as "Professional Secretaries Week" and April 22, 1998 as "Professional Secretaries Day". County_ Administrator's Comments: County Administrator: I~oard Action Requested: Adopt the "Professional Secretaries Week" resolution at the April 22, 1998 Board of Supervisors meeting. Summary. of Information: The attached resolution is to recognize the vital contribution of County secretaries and to proclaim the week of April 19-25, 1998 as "Professional Secretaries Week" and April 22, 1998 as "Professional Secretaries Day" throughout Chesterfield County. Preparer: Title:Director, HRM Attachments: Yes No RESOLUTION RECOGNIZING PROFESSIONAL SECRETARIES WEEK WHEREAS, The importance of professional secretaries to American public and private orgnizations has been recognized by the designation of April 19-25, 1998 as "Professional Secretaries Week"; and WHEREAS, Secretaries and administrative specialists have increased their contributions in recent years by mastering computer software and taking on management duties, and WHEREAS, Persons who serve Chesterfield County in these job classifications must meet high standards of performance through a combination of effective interpersonal abilities and technical clerical skills, responsive and courteous service to citizens and fellow employees, and knowledge and application of numerous County and departmental policies and procedures; and WHEREA~, The Administration wishes to express its appreciation to all County secretaries for their dedication to excellence in public service and for their contributions to the County team. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the week of April 19-25, 1998 as "Professional Secretaries Week" and April 22, 1998 at "Professional Secretaries Day" throughout Chesterfield County. AND, BE IT FURTHER RESOLVED, that the citizens of Chesterfield County are invited to join with Professional Secretaries International, originator and sponsor of the Week and Day, as they acknowledge the vital contributions of secretaries in offices everywhere. 9.0_ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 8.C.l.b. Subject: Resolution Recognizing May 10-16, 1998 as "National Law Enforcement Week" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: County staff will be presenting three of these resolutions -- Chesterfield County Police Department, Chesterfield County Sheriff's Department, and Virginia State Police on May 12, 1998 at the Law Enforcement Memorial Service at Southside Baptist Church. Preparer: Attachments: Colonel Carl R. Baker Yes ~--] No Title: Police Chief # 014 RECOGNIZING MAY 10-16, 1998 AS "NATIONAL LAW ENFORCEMENT WEEK" WHEREAS, the dedicated, loyal, and brave members of Law Enforcement Agencies throughout the County provide an invaluable service to all citizens; and WHEREAS, the week of May 10-16, 1998, is recognized as "National Law Enforcement Week"; and WHEREAS, the County is proud and honored to have such outstanding and professional individuals as law enforcement officers in Chesterfield County who serve to protect health, safety, and welfare of its citizenry. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the week of May 10-16, 1998 as "National Law Enforcement Week" in Chesterfield County and calls this recognition to the attention of all its citizens. 015 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 22, 1998 ltemNumber: Page 1 of_L~ 8.C.l.c. Subject: Recognition of National Library Week. County Administrator's Comments: CountyAdministrator: BoardAction Requested: Consent of Resolution ;ummary of Information: WHEREAS, libraries connect children and adults with books and other resources they need to live, learn and prosper in a global society; and WHEREAS, libraries provide preschool storytime, literacy and many other programs to encourage Americans to read; and WHEREAS, libraries educate and promote understanding of diverse cultures in our own nation and around the world; and WHEREAS, libraries support a literate, productive and globally competitive nation; and WHEREAS, libraries nationwide are celebrating National Library Week and are focussing on the role of libraries in connecting children and adults with resources they need to live, learn and work in a global society. Robert E. Wagenknecht AttaChments: [--~ Yes No Director of Library Services # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of_2_ Summary of Information: (Continued) NOW, THEREFORE BE IT RESOLVED, that Chesterfield County proclaims April 19 through 25, 1998, National Library Week in Chesterfield County, Virginia, and urges all children and adults to visit their library and thank a librarian for making this unique and wonderful institution possible. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to library director, Robert E. Wagenknecht, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. # 0~.7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: $. C. 1. d. Subject: Resolution Recognizing May 7, 1998 as "National Day of Prayer" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information' Preparer: Tammy D. Haskins Attachments: Yes ~] No Title: Acting Clerk to the Board # O1S RECOGNIZING MAY 7, 1998 AS "NATIONAL DAY OF PRAYER" WHEREAS, the "National Day of Prayer" is a tradition first proclaimed by the Continental Congress in 1775 ; and WHEREAS, in 1988, legislation was unanimously ratified by both Houses of Congress and signed by President Ronald Reagan stating that the ~National Day of Prayer" was to be observed on the first Thursday of every May; and WHEREAS, Thursday, May 7, 1998, marks the 47th consecutive observance of the annual "National Day of Prayer"; and WHEREAS, it is fitting and proper to give thanks to the Lord by observing this day in Virginia when all may acknowledge our blessings and express gratitude for them, while recognizing the need for strengthening religious and moral values in our State and Nation. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby proclaim May 7, 1998 as a "Day of Prayer" in Chesterfield County. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors urges all citizens to observe this day in ways appropriate to its importance and significance. 019 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 14. D. Subject: Resolution recognizing Mr. J. Richard Worcester for contributions to the Chesterfield County Parks and Recreation Advisory Commission. County_ Administrator's Comments: County Administrator: Board Action Requested: The Parks and Recreation Department has requested that the Board of Supervisors commend and recognize Mr. J. Richard Worcester for outstanding service to Chesterfield County through representation on the Parks and Recreation Advisory Commission. Summary_ of Information: Mr. J. Richard Worcester served as Chairman of the Parks and Recreation Advisory Commission from January, 1995 through December, 1997. He continues to represent the Clover Hill District on the Commission. During the years that Mr. Worcester was Chairman, the commission achieved many outstanding accomplishments including establishment of the Mayes-Colbert Ettrick Community Building with programs for all ages, creation of a new youth baseball/softball field allocation process, and development of a new co-sponsorship policy for the department. Preparer: ¢~ Title: Michael S. Golden Director, Parks and Recreation Attachments: Yes ~ No # Resolution Recognizing J. Richard IForcester Parks and Recreation Advisory Commission Whereas, the Chesterfield County Parks and Recreation Advisory Commission was established in 1993 by the Board of Supervisors for the purpose of assessing the recreation needs of the County, advising the Board of Supervisors and County staff, and making specific recommendations on the most equitable use of facilities, and; Whereas, Richard Worcester was appointed as a charter member of the Commission in 1993, and; Whereas, Richard Worcester has served the citizens of the Clover Hill Magisterial District with distinction, and; Whereas, Richard Worcester has served as Chairman of the Commission from January, 1995 through December, 1997, and; Whereas, the Commission created a new youth baseball/softball field allocation process, distributing fields based on activity periods, and; Whereas, the Commission developed a new co-sponsorship policy for recreation organizations in the County, and; Whereas, the Commission was instrumental in the creation of the Mayes-Colbert Ettrick Community Building, the first public community building in Chesterfield County, with programs for county citizens of all ages, and; Whereas, the Commission strongly supported the acquisition and development of new parks and recreation facilities including the Dutch Gap Conservation Area, the Horse Ring and Exhibition Building at the Fairgrounds, and; Whereas, the Commission strongly supported the passage of the 1996 bond referendum, which was overwhelmingly approved by County citizens, and; Whereas, a total of $9.3 million will be allocated for new parks and recreation facilities for County citizens, and; Now, Therefore Be It Resolved, that the Chesterfield County Board of Supervisors wishes to commend and recognize Richard Worcester for his dedicated and outstanding service to the Commission and to the citizens of Chesterfield County. O93 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 22, 1998 Item Number: 8. C. 2. Subject: Funding For Post Closure Maintenance At Closed County Operated Landfills County. Administrator's Comments: County. Administrator: Board Action Requested: The Board is requested to transfer $200,000 from Reserve for Future Capital Projects (RFCIP) to fund needed maintenance at Chester landfill and a consultant study for future post closure maintenance needs. Summary_ of Information; Over the years, as the trash has decomposed and the landfill gas has been extracted, the cap has settled resulting in large areas where water is ponding over the area not protected by a plastic membrane. This is very undesirable, in that it adds to the generation of leachate and; therefore, must be corrected. The funds will be used to purchase and install the required soil (cap) material that will provide positive drainage across the site; thereby, reducing the generation of leachate. Improvements to the existing landfill gas collection system will also be made. Because trash decomposes slowly over time, these types of repairs are normal and must be addressed on a regular basis to eliminate any adverse environmental impact, and to remain in compliance with the Virginia Solid Waste Management Regulations. Approximately $50,000 will be used for a study of post-closure maintenance needs at the closed county landfills. / Preparer: ~/ ~. ~----- Title: Director of General Services ~ranc is M. Pitaro Attachments: ~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: April 22, 1998 Number Bud.qet and Management Comments: The Reserve for Future Capital Projects (RFCIP) has sufficient funds to transfer to a landfill post closure maintenance project. Upon approval of this item, and the Salem Middle School item before the Board this date, the RFCIP balance will be as follows: RFCIP Beginning Balance: Less: Landfill Post Closure Maintenance Subtotal Salem Middle School Lights ($200,000) ($ 25,000) $526,790 $326,790 RFCIP Ending Balance: $301,790 Staff will submit a landfill post closure maintenance project in future Capital Improvement Programs to address future maintenance issues at closed County landfills. Rebecca T. Dickson Title: Director, Budget & Management 021 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: April 22, 1998 Item Number: 8.C.3. Su~ect: Approval and Appropriation of Funds for Grant Amendment Number One (1) to the Fuel Farm Upgrade, CS0007-20, Between the Virginia Department of Aviation and the County of Chesterfield County Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the County Administrator to accept a State Airport Improvement Grant and appropriate the grant funds in the amount of $54,078. Summary of Information: This grant amendment, amounting to $54,078, will fund the construction of the fuel farm upgrade. The Environmental Protection Agency has developed new standards for underground storage systems and requires the County meet these standards by December 1998. Requirements needed to bring the fuel farm into compliance are the installation of a spill/overfill and corrosion protection system and a leak detection system. The Department of Environmental Quality will ensure that the County has met these standards by the deadline. This item requests Board approval to accept and appropriate funding for grant amendment number one (1) as follows: Federal $ 0 State $ 54,078 Total Appropriation $ Local Match $ 13,520 Total Projects $ 67,598 The total appropriation needed is $67,598 consisting of $54,078 State funds and $13,520 County funds. The balance of available funds in the Airport CIP account is $191,240 and will be used to cover the county match ($13,520) required for the State grant. Preparer: /~.~. ~'/' Title: Di re ct or of Aviation Se rvi ce s Ste~ J. Calabro Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date: April 22, 1998 Item Number: Summary_ of Information: (Continued) Recommendations: Staff recommends that the Board of Supervisors: Authorize the County Administrator to accept a Virginia Department of Aviation Grant for this project and enter into contracts with the State Government for expenditure of said funds. Authorize the County Administrator to enter into contracts with the applicable lowest responsive and responsible bidders. 3. Appropriate $54,078 in State funds for this project. 023 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: April 22, 1998 Number Bud,qet and Manaqement Comments: The local match for Grant Amendment Number One to the Fuel Farm Upgrade project is currently appropriated in the Airport CIP; consequently only the allocation from the State ($54,100) requires an appropriation. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 8 .C.4. Set Public Hearing to Approve a New Lease Agreement Between Chesterfield County Airport and A.T. Hassey Coal Company Incorporated County Administrator's Comments: County Administrator: Board Action Requested' Set public hearing for May 27, 1998, to approve a new lease between Chesterfield County and A.T. Massey Coal Company Inc. Summary_ of Information: The County currently has a land lease with A.T. Massey Coal Company Inc. which has a large hangar on it. This lease will expire at midnight May 30, 1998, at which time the building reverts to County ownership. Staff anticipates approval of the lease agreement by the County Attorney prior to the public hearing. Under Virginia law, the Board must hold a public hearing to lease County property. Staff recommends that the Board set the public hearing to consider this lease at its May 27, 1998, regular meeting. Preparer: yen J. Calabro Attachments: Yes No Title:Director of Aviation Servic~s # ¢)25 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS April 22, 1998 AGENDA Item Number: Page I of~ 8.C.5.a. Subject: Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on July 4, 1998 County Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Summary oflnformation: The Chesterfield County Parks and Recreation Department has requested permission from the Board of Supervisors to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 1998, with no rain date. The Parks and Recreation Department has conducted similar displays on the same property each year for the last eight years without incident. The fireworks supplier, Dominion Fireworks, Inc., has obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $1,000,000, which has been approved by Risk Management. Lt. Robert Lukhard of the Fire Prevention Bureau reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. The $7,000 cost of the fireworks for the year's program will be paid by donations from Ukrops, Athletes-In-Motion, and the Midlothian Rotary. Preparer: ~~~-~ ~"Co-~O Title:. Steven L. Micas Attachments: ~"] Yes No County Attorney 1205:22436.1 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS April 22, 1998 AGENDA Item Number: Page I of ! 8 .C.5.b. Subject: Request for Permit to Stage Fireworks Display at Cloverleaf'Mall on July 3, 1998. County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: Chris Ruth of the Cloverleaf Mall Merchants Association, has requested permission from the Board of Supervisors to stage a fireworks display at Cloverleaf Mall, in the vacant field behind Hecht's Department Store, on Friday, July 3, 1998, with a rain date of July 10. Fireworks have been displayed on the same property each year for at least the last seven years without incident. The Cloverleaf Mall Merchants Association and Dominion Fireworks, Inc. have obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $1,000,000, which has been approved by Risk Management. Lt. Robert Lukhard of the Fire Prevention Bureau reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. Preparer: Attachments: ~~v~ L. M~cas Title: --]Yes No County Attorney 1205:22437.1 i# Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ! of ! April 22, 1998 AGENDA Item Number: s.c. 5. c. eot: ~rmit to Stage Fireworks Display at 3810 Old Gun Road West (Bellona Arsenal), Midlothian, Virginia, on July 4, 1998 County Administrator's Comments: County Administrator: BoardAction Requested: Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display on his private property at 3810 Old Gun Road West (Bellona Arsenal), Midlothian, Virginia 23113, on July 4, 1998, with a rain date of July 5, 1998. George Hoover has significant pyrotechnical experience and will personally discharge the fireworks display· Mr. Hoover has assisted in the staging of similar displays on the same property each year for the last twelve years, except 1993, without incident. Mr. Hoover has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. Lt. Robert E. Lukhard, of the Fire Marshal's Office, reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. preparer: Title: · Micas ~-] Yes No Attachments: County Attorney 1205:22439.1 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS April 22, 1998 AGENDA Item Number: Page t of ~ 8.C.5.d. Subject: Request for Permit to Stage Fireworks Display at 3810 Old Gun Road West (Bellona Arsenal), Midlothian, Virginia, on October 24, 1998 Count~, Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display on his private property at 3810 Old Gun Road West (Bellona Arsenal), Midlothian, Virginia 23113, on October 24, 1998, with a rain date of October 25, 1998. George Hoover has significant pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover has assisted in the staging of similar displays on the same property each year for the last twelve years, except 1993, without incident. Mr. Hoover has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. Lt. Robert E. Lukhard, of the Fire Marshal's Office, reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. -"]Yes County Attorney i203 :Z24.q.l. 1 # (~29 Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 8. c. 6. a. Subject: Request to Quitclaim a Portion of a SWM/BMP Easement Across Lot 28, Waterviews at the Reservoir County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a SWM/BMP easement across Lot 28, Waterviews at the Reservoir. Summary of Information: Timmons, acting on the behalf of Reservoir Development Corporation, a Virginia Corporation has requested the quitclaim of a portion of a SWM/BMP easement across Lot 28, Waterviews at the Reservoir. A new easement will dedicated to replace this portion of easement. This request has been reviewed by staff and approval is recommended. District: Clover Hill Harmon Attachments: YesI Title: Riqht of Way Manaqer # 080 :.:: · ·. ::,::, ,::,, ,::,..:p.:::., :: :::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::: NE C=a~d~te 117224~ 7.5 3686840 SW C=~dinta 11720022.$3684140 MAP OF CHESTERFIELD COUNTY VIRGINA Apr 07 1998 SCA LE 7: 3500 I ' = 300.00 3~o. o0 N .7689764. 6.7 E 117595.]7,94 29 N8~og'42"E 160.89' EXISTING VARIABLE WID TH VDOT SIGHT EA SEMEN T P.B. 95 PGS. 99 ~ 1oo (NOT TO BE VACATED) PIN 7216852649 14500 SAIL VIEW ES COURT R=245.71' '~'41'15"W 126.54' L=9.45' SAIL VIEW COURT WA TER VIE WS A t Th e Reservoir P.B. 95 PGS. 99 & 100 .788. 06' TO THE SOUTH LINE OF GENITO ROAD S TATE ROE TE 604 ;'4 2"E 40.00' (nE) NSi'09'4~"E 169. J5' 4 PIN 7216855052 3219 SAIL VIEW DRIVE 3 RESERVOIR DE VEL OPMEN T CORPORA TION, A VIRGINIA CORPORA T/ON D.B, 2627 PG. 723. N 3689809.80 E 11759784.61 4Jl '~ L =Jg. 06' T= 24.79' DEL TA=89'.71 'J J" CHORD=J5.21' (40' RIGHT-OF-WAY) CH. BRG.=S42'55 NO TE: OWNER OF RECORD OF LOTS 4, 5 & 28: RESERVOIR DEVELOPMENT CORPORATION, A VIRGINIA CORPORATION D.B. 2627 PG. 72J, WZOr~t SWM/BMe MAINTENANCE EASEMENT TO BE DEDICATED (3,636 sq..fi.) N-~'O9'42'E 32; EX/STING ~D TH VDOT DRAINAGE EA SEMEN T r j P.S. 95 PGS. 99 & I00 (NOr TO. BE VACATED,) 5 PIN 7216854942 3225 SAIL WEW / --- ' "E OR/V~ / ~41~_.------ N84'05 54 LINE TABLE E7 50.00 NO8'45'O9"E LINE LENGTH BEARING E8 72,22 N2173'40~E El 18. 17 NOI'57'I2"W E9 30.00' N88'og'42"E E2 4J. 98 N7J'42'59"E EIO 58.09 S29'04'47"W EJ 45.4J N44'40'IS"E Ell 72.52 S12'22'JI "W E4 41.58 NJ2'40'IJ~E El2 29. 15 S4872'45"E E5 38.80 S86'41'J2"E EI3 11.88 SSI'27'JI"W E6 49.06 N24'52'J2"W El4 18. 12 S40'30'38"W PLAT SHOFING A SFM/BMP MAINTENANCE EASEMENT TO BE DEDICATED AND A S F_M/B MP MAINTENANCE EASEMEN~ TO BE VACATED ACROSS FATERVIEIFS' AT THE RESERVOIR CLOVER HILL DISTRICT * CHESTERFIELD COUNTY, VIRGINIA R£VISED $-17-98: PER COUNTY COMMENTS. ENGINEERS ' ARCHITECTS * SURVEYORS CORPORATE HEADQUARTERS 711 N. COURTHOUSE ROAD RICHMOND, VIRGINIA 2..5256-4099 'TELEPHONE: (804) 794-.5500 FAX: ID DA TE: 1- 7--98 SCALE: I ' = 60' RAWN BY: M.D,D, J CHECKED BY.. M,D,D. CALC. CHK,: M.D.D. [] JOB NO.: 6392.7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 8. ¢. 6.b. Subject: Request to Quitclaim a Portion of an Existing 16' and 8' Drainage Easement (Private) Across the Property of Phillip J., III and Jacqueline White County_ Administrator's Comments: County Administrator:~ Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of an existing 16' and 8' drainage easement (private) across the property of Phillip J., III and Jacqueline White. Summary_ of Information: Phillip J., III and Jacqueline White have requested the quitclaim of a portion of an existing 16' and 8' drainage easement (private) across their property as shown on the attached plat. A new easement has been executed to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Bermuda O~ohn W. Harmon Attackments: Yes Title: Right of Way Manaqer # OS3 VICINITY SKETCH 2~3 OLd4 Ng1752g I E~XI-",,T. ~' WIPE F'RIV'ATE J 12.1~. 516~, P~. 996 ~, 00' 0~ ~0' ~ I PLAT SFIOWIIVG A PO~TIOt,.I OF Alt[ (PRtVt~'I~) TO eE VACATED ACRO55 'THE PROPERT.Y OF Pt-Ill..LIP .J. , ~ ~ ...IACG~UEI-IIkIE WI-tIT.E BERMUDA OIST'RICT CI-tESTERFIEL[:~ CO.., VIRGIM/A HARVEY L. PARKS, INC. 4508 W. HUNDRED RD. CHESTER, VA. 748-8641 748-0515 DATE- 2'~ Jx¢//,,/ /¢/?~ ICALE: 1" . GO' DRAWN BY- ¢EH CHECKED BY- bl/EC F. BK.- PGL- O35 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 8. ¢. 6. c. Subject: Request to Quitclaim a Portion of a Sewer Easement Across Property Owned by Forest Lake Associates, L.L.C., a Virginia Limited Liability Company County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a sewer easement across the property owned by Forest Lake Associates, L.L.C., a Virginia Limited Liability Company. Summary_ of Information: Timmons, acting on the behalf of Forest Lake Associates, L.L.C., a Virginia Limited Liability Company has requested the quitclaim of a portion of a sewer easement as shown on the attached plat. A new easement will be dedicated to replace this portion of easement. This request has been reviewed by staff and approval is recommended. District: Bermuda Attachments: Yes No Title: Riqht of Way Manaqer # 0B6 13701 ~IE C~ t~ 11800550 ~ Co~nt~ 117~7250 OF CHESTERFIELD COUNTY VIRGINA Apr 07 1998 I)700 SCA LEI :.4800 400. O0 feet 4~0.00 0 37 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 8.C.6.d. Subject: Request to Quitclaim a 20' Drainage Easement Across the Property of NAP Chesterfield, L.P. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim, deed to vacate a 20' drainage easement across the property of NAP Chesterfield, L.P. Summary of Information: NAP Chesterfield, L.P. has requested the quitclaim of a portion of a 20' drainage easement as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Midlothian · Harmon Attachments: YesI INo Title: Right of Way Manager # 039 VICINITY SKETCH MOOF OF CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: ADril 22, 1998 Item Number: 8. c. 7. a. Subject: Request Permission to.Construct a Concrete Retaining Wall and Fence on County Property County Administrator: County Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors grant Mountaineer Properties, Inc. permission to construct a concrete retaining wall and fence on County property; subject to the execution of a license agreement. Summary_ of Information: Mountaineer Properties, Inc. has requested permission to construct a concrete retaining wall and fence on County property (Midlothian Middle School) adjacent to Sycamore Village, Section "B". This request has been reviewed by staff and approval is recommended. District: Midlothian J~hn W. Harmon ] Yes Title: Riqht of Way Manager Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 8. c. 7. b. Subject: Request Permission to Construct Two Curb and Gutter Islands, Two Brick Columns and Electronic Apparatus to Activate a Proposed Automated Gate System Within a 16' Water Easement County_ Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors grant United Dominion Trust, Inc. permission to construct two curb and gutter islands, two brick columns and electronic apparatus to activate a proposed automated gate system within a 16' water easement; subject to the execution of a license agreement. Summary_ of Information: United Dominion Trust, Inc. has requested permission to construct two curb and gutter islands, two brick columns and electronic apparatus to activate a proposed automated gate system within a 16' water easement. This request has been reviewed by staff and approval is recommended. District: Bermuda J~hn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer 045 VICINITY SKETCH WO CARTERS ,RUN 'LTRO~:~DALE Ironbrid§e Bap= COURT RD HOL !RONBR;DGE I TRAILVIEW CIR 2 WATERVIEW DR 3 REFLECTIONS PT 4 EVERGREEN ARBOR PL 5 PINTAIL LANDING PL AUTUI~IN Landing Stri Lake Dale 04(5 t-t ,~[ /: ,\ 047 ~o° .,? ~ / ./ ! ,7 ! ,o/ / / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: $.C.7.¢. Subject: Request for Permission to Construct an Asphalt Pedestrian Walkway within a 16' Drainage Easement County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Huband Limited permission to construct an asphalt pedestrian walkway within a 16' drainage easement; subject to the execution of a license agreement. Summary of Information: Huband Limited has requested permission to construct an asphalt pedestrian walkway within a 16' drainage easement across Lot 21, Ashbrook, Section 8 as shown at the attached plat. This request has been reviewed by staff and approval is recommended. District: Matoaca J~Shn W. Harmon Attachments: Yes No Title: Right of Way Manaqer O49 VICINITY SKETCH MILL M[LL BENT CREEl( ^51 ORE Vii S 050 -- Date: '7- ~ e- '"'~~ '~/'~/C-.'7/-' Job No.: ~N[5 ~SSOCI~TES. lINC · PLANNERS - ARCHITECTS - ENGINEERS - SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236- 794-0571 · Fax 794-2635 11038 Lakeridge Parkway · Suite 1 · Ashland, Virginia 23005. (804) 550-2888 · Fax (804) 550-2057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: April 22, 1998 Item Number: 8. c. 7.d. Subject: Request Permission for Pylon Sign to Encroach Within a 16' Sewer Easement County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant NAP Chesterfield, L.P. permission to have a pylon sign encroach within a 16' sewer easement; subject to the execution of a license agreement. Summary_ of Information: NAP Chesterfield, L.P. has requested permission to have a pylon sign encroach within a 16' sewer easement. This request has been reviewed by staff and approval is recommended. District: Midlothian Jo~hn W. Harmon Attachments: YesI [No Title: Riqht of Way Manager VICINITY SKETCH Servi ' CFo~s~roads C~esterfield, Center., Mall Shoc Ctr COMMERCIAL MOOR OF~ \ x\ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: aprix 22, x998 Item Number: 8.C.8.a. Subject: Acceptance of a Parcel of Land from Forest Lake Associates, L.L.C., a Virginia Limited Liability Company County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.171 acres at Forest Lake Road and Nile Road from Forest Lake Associates, L.L.C., a Virginia Limited Liability Company, and authorize the County Administrator to execute the necessary deed. Summary of Information: This dedication is a requirement for the development of Forest Lake, Section B. Approval is recommended. District: Bermuda Preparer:~ '~/. J~hn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer SW C=~:Ant~ 1179~147.$ 3645430 OF CHESTERFIELD COUNTY VIRGINA Apr {}7 1998 ~CALE 1: ~000 I ' = EO0. O0 feet 03/30/98 14:52 FAX OO2 GRAPHIC SCALE FOREST LAKE ,4SSO~A TES, /..LC CI=IN: 7986479168 D~B~ 295E~ PC, 79~ tjX01 MID CITY ROAD R~ TZ 44' __.-- ~_-~o~gf'r.~6~. EST LAKE ROAD s~'~J' r FOR EX. 50' R/at C=tO0. I$ 171 AC. N/~ KEVlN W.. AND SARAH C. £ATC~N GPItV: 798648611J D.B, 2990, PC.. 406 LINE L1 : Tm2.5.00' I ~ CB-N 71'35'0a' W C,-3~,35 LINE TABLE I BEARING I DISTANCE RTE. 859 F'OREET LAKE A~OCIA TES, LL C. D.B. 29.,~5, PC.. 796 ~J70I MID CITY ROAD PLA T SHO ~ING 0.171 ACRES OF LAND TO BE DEDICATED TO CHESTERFIELD COUNTY BERMUDA DISTRICT ,.,, CHESTERFIELD COUNTY, VIRGINIA. TIMMO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 8. c. 8.b. Subject: Acceptance of a Parcel of Land Along the South Line of Ashbrook Parkway from S & B Development Company of Virginia, Inc., a Virginia Corporation County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.027 acres along the south line of Ashbrook Parkway from S & B Development Company of Virginia, Inc., a Virginia Corporation, and authorize the County Administrator to execute the necessary deed. , Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca ~-hn W. Harmon Attachments: Yes No Title: Right of Way Manager 058 t4501 I~.C C~mttl~ 11720260 3670200 SW Co--ts 11715560 3666600 MAP OF CHESTERFIELD COUNTY VIRGINA Apr 14 1998 SCALE 1:4~00 I #=/~O0. O0/aet ® /'//°°/8'/o"~ ~'E'.J /e.oo' Al: 5?, Co/oclz -'44'7. '7-.-?5 /~ : 11; 9'/0; 88et. $. ~ ~ /3 e v e_ l o /o r-r-; e ,o -/- .------ / Co. o F / 9/.e / ,4401/ J'74--ee / /0/---,47- ~'HO/4/IA)G ,q I,"A,el,4 ~,I..L5_ I.,u'iOT'M O~O/c~7-E~ 7-0 TH~ CoWagz-W C H ~-~'~,='/-~-/,-C~/ b,'/~G/,,VIA 060 Date:/fZ)ec_..-'</-//00'7 Scale: ///=~O Job No.: · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · 794-0571 , Fax 794-2635 11038 Lakeridge Pmkway · Suite 1 · Ashland, Virginia 23005 · (804) 550-2888 · Fax (804) 550-2057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of. 2. Meeting Date: April 22, 1998 Item Number: $. C. 9. Subject: Allocation of Funds for Construction of Football Lights at Salem Church Middle School County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $25,000 from the Reserve for Future Capital Projects to the Parks and Recreation Department to assist in the installation of athletic lighting on the Salem Church Middle School football field. Summary_ of Information: The Salem Church Athletic Association has actively pursued donations and volunteer labor to provide for the installation of athletic lighting on the football field behind Salem Church Middle School. The addition of athletic lighting to this field would provide for much needed practice time at this site. An additional $25,000 is required to purchase light fixtures and cover other costs associated with installation of the lighting system. Preparer: ~ ~ Title: Michael S. Golden Director, Parks and Recreation Attachments: [--~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: April 22, 1998 Bud.qet and Mana.qement Comments: The Reserve for Future Capital Projects Number (RFCIP) has sufficient funds to transfer to a Salem Middle School Lighting Project. Upon approval of this item, and the landfill post closure maintenance item before the Board this date, the RFCIP balance will be as follows: RFCIP Beginning Balance: Less: Salem Middle School Lights Subtotal Landfill Post Closure Maintenance RFCIP Ending Balance: ($ 25,000) ($200,000) $526,790 $501,790 $301,790 Pre pa re r: 1! ~ ~./~- '-(~,1 '('~' ~',-'m'q Rebecca T. Dickson Title: Director, Budget & Management Meeting Date: -CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 22, 1998 Item Number: Page 1_ of 1__ 8.C.10. Subject: State Road Acceptance County. Administrator's Comments: County Administrator:~__ Board Action Requested: Summary. of Information: BERMUDA: Flanders, Section A Preparer: ~~ Richard M~l~4cElfish, P.E. Attachments: Yes ~ No Title: Director. Environmental Engineering I# 0153 TO: Board of Supervisors FROM~ I)epam~nt of Envirommmtal Engineering SUBJF_L-T: State Road Acceptance - FLANDERS, SEC. A DISTRICT: BERMUDA MEF;IING DATE: 4/22/98 ROADS FOR CONSIDERATION: MASON AV Vicinity Map: FLANDERS, SEC. A 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 8. C. 11. Subject: Transfer of Funds to Repair Woodmont Drive County. Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $6,000 from the Midlothian District Three Cent Road Fund for repairs to Woodmont Drive. Summary_ of information: Mr. Barber has received a request from representatives of the Greenfield Community Center to repair the section of Woodmont Drive that serves the Greenfield Community Center. This section of Woodmont Drive is a paved road located within a County right-of-way, but is not included in the Virginia Department of Transportation (VDOT) Secondary Road System. The County has no formal program for maintaining roads within County rights-of-way. When requests for road improvements are received, the requests are reviewed by the Board on a case-by-case basis. In the past, staff has only recommended repairs when the condition of the road restricts provision of emergency services. The present condition of Woodmont Drive will not restrict access for emergency services. The requested repairs to Woodmont Drive will require an overlay with asphalt at a cost of $6,000. These repairs will not bring that part of Woodmont Drive up to VDOT standards. The balance in the Midlothian District Three Cent Road Fund account is $40,949; use of $6,000 for repairs to Woodmont Drive will leave an available balance of $34,949. Recommendation: If the Board wishes to provide the Woodmont Drive repairs, $6,000 should be transferred from the Midlothian District Three Cent Road Fund. District: Midlothian Preparer: '0~' ~geM~a7cken Attachments: Yes Title: [--~ No Director of Transportation ?J GREENFIELD COMMUNITY CENTER WOODMONT DRIVE ROAD REPAIRS CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of i AGENDA Meeting Date: April 22, 1998 Item Number:.$ ' C. 12. Subject: Set a public heating date to consider bids to purchase surplus real estate on River Road C0unty. Administrator's Comments: % ~~~_~2~e~~ Board Action Requested: ~ ~t/'~ ~ Staff recommends setting a public heating for May 27th to consider sale of surplus property on River Road Summary_ of Information On February 11, 1998, the Board of Supervisors declared a parcel of land containing 2.000 acres on River Road as surplus property and directed the Purchasing Department to accept bids for sale of the property. (See attached maps.) Bids were opened on March 17, I998. $6,701 was the high bid submitted and the assessed value of the property is $18,500. Staff recormnended rejection of the single $6,701 bid. At the April 8th meeting, the matter was deferred but all deferrals must be to a date certain. Accordingly, it is recommended that the matter be scheduled for a public hearing on May 27th for public comment. After the public hearing, the Board may take action to sell the property, continue negotiations or reject the bid. Preparer: t/ Title: John W. Harmon' Attachments: ~Yes []No o0oo:22s68.1 Right of Way Manager ~"VICINITY SKETCH ~"~_ REJECT BIDS FOR THE SALE OF A SURPLUS PARCEL OF REAL ESTATE z 4 18501 18.511 5 184.,.tl 55 18507 ? 18S03 ljJlO 18':) 18410 13110 · 17 ~ lJ2O0 lJ.100 18211 PARCEL TO BE CONSIDERED FOR SALE Hc~lzontct gr!d besed on CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: A[~ril 22, 1998 Item Number: 8.C.13. Subiect: Authorization to Enter into Memorandum of Agreement Between the Federal Highway Administration and Virginia State Historic Preservation Officer for the Woolridge Road Extension Project from Route 60 to Coalfield Road County Administrator's Comments: Coun~ Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to enter into a Memorandum of Agreement for the Woolridge Road Extension project. Summary, of information: In February 1997, the Board authorized staff to proceed with the Woolridge Road Extension project from Route 60 to Coalfield Road. The design of the project is underway. Woolridge Road Extension passes through the historic Midlothian coal mining district. Before environmental review agencies will authorize the construction of the Woolridge Road project, a Memorandum of Agreement will be required between the Federal Highway Administration and Virginia State Historic Preservation Officer identifying the measures that will be taken to mitigate the impacts of the road project on the historic district. A drat~ agreement is attached. The terms of a final agreement still have to be negotiated but we do not anticipate any major substantive changes. Under the terms of the proposed agreement, the mitigation would primarily be addressed through identification of archaeological sites and the County's acceptance of the property proffered for the Grove Park. If the County chooses not to accept the property for the park, the County agrees to reinitiate consultation with the Virginia State Historic Preservation Officer to determine the most feasible and prudent mitigative efforts. These efforts could include, but are not necessarily limited to, design of interpretive pull-offs concerning the Midlothian coal mining district. By entering the agreement, the County also acknowledges that the environmental agencies have the final authority to determine if the County's mitigative efforts are acceptable. Preparer: ~/~C~_ Title: J~.J. McCracken Attachments: Agen348 Yes --~No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summar~ of Information: (Continued) There is a high probability that the County will accept the property proffered for the Grove Park. If the County chooses not to accept the property, there appears to be another reasonable mitigation alternative. In light of these facts, the County's risk for the environmental mitigation appears to be acceptable. Recommendation: Staff recommends the Board authorize the County Administrator to enter into a Memorandum of Agreement, subject to County Attorney approval of the final agreement. District: Midlothian ~'ALTON P~d~ WHEREAS. the Fed=ral Highway Administration (FHWA) has &term/ned ~ comtrua/on of thc Woolridge Road projecL Chezterfield County. V/rginla (VDOT Projec~ 0688-020-294. PEI01. C501; VDHR F~e //97 0940) will have an effe~ on the MidloTht~. Coal Min/ng Disirict. a property eligible for I/sting/n the Nat/onal Reg/s~ of Hifrofic Pl~ce.s, and has consulted with the Vir~in~n State Historic Praservag°n Officer (VA SHPO) in accordan~ with Section 106 ot' thn Na~/onal H'~ori~ Pr~e~aflon Act, 16 U.S.C. ~ 470 (the Act), alld its /rrlplemengn§ regulations (36 CFR § 800); and WHEREAS, efforts to identify all significant archaeological si~es have not been complemd for the undertakings area ofpomnrial effects; and WHE~$, the Virginia Depamnenc of Transportation (VDOT) and Chesterfield County (the County) have participated ia consultation, and have been blvited to concur in this Memorandum of AiFeement ('MOA); and NOW, THEREFORE, the FI-IWA nnd the VA $HPO al~e~ d~t should the FHWA proceed with the undertakin~ the FHWA will ensure that the following stipulations are implemented to lake into account the effec~ of the undertak/ng on historic properties. Stipulations The FI-IWA will ensure ~ the foUowing sltpulatio~s are implemented: acceptance ora minimum orS0 acres . m mc core area or-the Mldlothian Coal bifnl,g District (see l htke/bi~e trails, and any r~cl=,,--~,.-~ ---~----- ..... ,.,~,~ _ unpl~mcntanon or mm'pretive 'Should ~he County dec/Inn to accept'the 50 n~rei of proffered d. the County will re/aitiate consulcazlon with ~he VA $ItPO to determine the most i~i~m'ble and pmdem ~itlgatlve efforts. The mitigation could include, but is' not limited to-design ~-public interpretive pull-offs .concerning thc Mldlothian Coal Mining District along Woolridge Road. Remaining Efforts to Identi~ Significant irc/meOlogicsl SRes -. The County will complete efforts to ' identi~y archaeololgcal sims along the selcc~i alignn!ent that contribum ~o the Midlothian Coal M'ming District, as well as those tl~ may be indivfdually eligible for lLsttn~ in ~he National Registcr of Historic Places withi~ the area oirp~r~a~tlal effects. This will ilir. lucJe areas of all&mnellt ~ alld stonll wazer retention ponds that have not been previously surveyed. The survey wm be conducted in consultation With thc VA SltPO and a report prepared h~ a manner consistent wkh tho Virginia Department of Historic Re,sources' Guidelines for Preoarb3~ Ideati~_~.-fon a~a l~!rahm~/on I~_~;.~-_., L (1992). The Count~, will submit the arvey report to the YA ~-lPO for review and comment ~ 30 days ofreccipr. 04/03/98 FRI 14:19 [TX/laX NO 6124] ~00£ MEMORANDUM OF AGP,~b~NT . - BETWEEN THE I~,DERAL KIGHWAY ADMINISTI~T~ON AND VI]~GINIA STATE IH,S'I'OI~C PRERV~ATION REGARDING THE WOOLRIDGE ROAD PRO.~.CT CH~TEB~IF, LD COUNTY, VlRGINiA SUBMITTED TO TKE ADV~ORY COUNCIL ON ~r~FOPJC PRESERVA'I'/ON PUI~U~I' TO 36 CI~ § O= The County w'.di ewd.? /~? ~I~ m ~e ~den~don of~ h~c be consist w~ ~e D~m~on (48 ~se~'s (Co~cg) p~lic~on ~mt ~ ~hi~io~ ~~ (1980). ~e p~ w~ the property or portions of the property where data recovery Is to be carried out; the research questions to be addressed through the data recovery, with an explanation of their relevance and importance; the methods to be used, with an explanation of their relevance to the tmearch questions; the methods to be used in analysis, data management, and dissemination of data, including a schedule; the proposed methods by which local governments and other intere~d groups Will be kept informed of the work nd results of the.dam recovery; a proposed schedule for the SUbmission of progress repons to the ~VDOT, tim FI-I~A, and the VA $I'IPO. .. The County will submit the dm reCOvery plans to the VA SHPO t'or 30 days review. Unless the,VA Si-IPO Objects within 30 days of conftnned reccll~ et'the plans, the County ~q'll ensure they nrc implemeatted prior £o any ground disturbing activities.. Resolution of Objections - Should the VA $I-IPO object within 30 days to the ffma~ plans for the proffered park (Stipulation 1), the CounW; in conjunction with FI-IWA and VDOT, shall consult with the VA SI-fPO J __u.~o~n.. _,:~nml.~l...mr~.t. to me mspute m tho C~mctL Within 15 days ofrece~pt of al! pertinent oocumentanon, me t.;ounctl Will either:. ~' ..' ,' ' · : 1) Provide the FI-IWA with .recmnmendations, which the FHWA will take iztto account in reachin~ a final decision resard~ng the dispute; or 2) Notify the FHWA that will comment pursuant to 36 Ci:R § 800.6Co), and proceed to commcttt. Any Council comment pmvtded In response m such a request will be taken into account by the FIiWA In m:cordance with 36 CFR ~ 800.6(c)(2) with reference only ~o the subject of the disptue; the Ft-IV~A's respollsibilit~ to catty out all act/ohs ttllder this MOA d~nt are not subjects of the dLspute will remain Amendment - Any part to this MOA may propose tO the other parges tl~sr it be amended, whereupon the- ' parties will consult in accordance with 36 CFR § 800.$(e) to con.sider such an amendment= DRAFT 04103/98 FR! X4:19 ['l~ll~ NO 6124] ~003 BaTWEaN TH M~MOBANDUM OF AGREEMENT · . . : . _._. E FED~.RAL, HIG--IIW'AY ADMINISTRATION AND VIRGINIA, STATE mSTORIC FI~U~VATION OFFICER REGARDING 111E WOOLRIDGE ROAD FR~ SUa~ TO THE ADVISORy COUNOL ON HISTORIC PRESERVATION PURSUANT TO 36 CFR § FEDERAL HIGHWAY ADMII~STRATION By: Robeno Fonseca-Martinez VlRGIIVlA STATE l-wI.qTORlC PRESERVATON OFFICER By: Il. Alexamder Wise., Jr., Director DaI~: r Concur:. VIRGINIA DEPARTM]CNT OF TRANSPORTATION By: Bari T. Robb, Environmcnlal Divis/on Admln!~u-afor ~--.;~(i. ° Concur:CHESTERFIELD COUNTY ~ ' ' By: Co~i~ Administrator?7??,77 Accepted: ADVISORY COUNCIL ON I:II-qTORIC PRESICRVAT[ON By: Robert D. Bush, l~xeculive Director Dam: DRAFT 04/03/98 FRI 14:19 [TX/RX NO 6124] ~004 THE GROVE PARK o J~ 200 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of t. Meetin~l Date: April 22, 1998 Item Number: 8.C.14. Subject: Award Of A Construction Contract To Ryste And Ricas, Inc. For The Up Fit Of The Emergency Communications Center In The Amount Of $2,280,623. Courlt¥ Administrator's Comments: County Administrator: Board Action Requested; Approval of the award of a construction contract to Ryste and Ricas of Centerville, Virginia in the amount of $2,280,623 for the up fit of the new Emergency Communications Center and authorize the County Administrator to execute the contract. Summary oflnformation; Ryste and Ricas was low bidder out of eleven offerers for this facility. The Architect, County Purchasing and Construction Management have all conducted an extensive pre-award investigation of this firm and are recommending award of the contract in the amount of $2,280,263. It is expected that the up fit of the new Emergency Communications Center will be complete in May/June of 1999. This contract is one of several to be awarded over the coming years as part of the County Wide Communications System Upgrade. Preparer: .~~~.~~ ~~ Robert ~.a-nes- - / Title:Asst.to County Administrator Attachments: -'--]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: April 22, 1998 Number Bud.qet and Mana.qement Comments: Sufficient project funds exist to award the construction contract for the Upfit of the New Emergency Communications Center. Beginning Project Balance (3/31/98): $6,197,344 Less Estimated Expenses: Upfit Construction Contract Professional Testing Furnishings, Fixtures, Equip. 911 Equipment Utility Connections/ Fees Construction Mgmt. Contingency $2,280,623 10,000 ll0,000 145,000 60,000 100,000 270,600 2,976,223 Ending Project Balance: $3,221,121 Award of Subsequent Communication System Upgrade Project phases is anticipated in FY99. An additional appropriation has been approved for FY99 in the adopted FY99-2003 Capital Improvement Program. Preparer= Rebecca T. Dickson Title' Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1of I Meetin~ Date: April 22, 1998 Item Number: Subiect: Transfer of Funds for Loch Braemar Curb and Gutter Project 8.C.15. County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $2,000 from the Clover Hill District Three Cent Road Fund for the installation of curb and gutter on Loch Braemar Drive at the intersection of Providence Road. Summar~ of information: Background: In March 1998, the Board of Supervisors transferred $8,000 from the Clover Hill District Three Cent Fund for the Loch Braemar Curb and Gutter Project. Staffhas negotiated a fee from our annual contractor, James Fox & Sons, Inc. The project is anticipated to cost $10,000. An additional $2,000 should be transferred from the Clover Hill District Three Cent Fund to cover the shortfall. Recommendation: Staff' recommends that the Board transfer $2,000 from the Clover Hill District Three Cent Road Fund for installation of curb and gutter on Loch Braemar Drive. The Clover Hill District Three Cent Road fund currently has a balance of $31,456. Use of these funds will leave a balance of $29,456. District: Clover Hill Preparer: /ff',J~ '" -//~(~ v~ R.J. McCracken Agen 344 Attachments: Yes Title: Director of Transportation N 9927 6 9841 9821 2200 g/og ~372 22~s 5461 777& 4] 3~111 2 &l fA 9607 8117 9601 Project 25~3 2502 9703 2602 97~0 2664 ;'1 22;s o 2223 26~9 2611 2504 2O ST.~LL T~ Meeting Date: April 22, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Item Number: 8.C.16. Subject: Transfer of $100 From Each Three-Cent Road Fund to the School Board for a Post-Prom Party Sponsored by the Governor's School County_ Administrator's Comments: County Administrator: Board Action Requested: Transfer $100 from each District's Three-Cent Road Fund to the School Board to be used for a post- prom party at the Governor's School, subject to approval by the School Board. Summary_ of Information: Board members have requested that the Board transfer $100 from each of the five Three-Cent Road Fund accounts to the School Board to be used for a post-prom party sponsored by the Governor's School and is funded in part with School Board funds. The Governor's School, which is located in Richmond includes 200 Chesterfield County students. Since the Governor's School is a regional public school facility and is legally independent of the Chesterfield County School Board, the School Board will have to take action to authorize the transfer of this $500 payment to the Governor's School. Accordingly, if the Board of Supervisors approves the transfer of the funds to the School Board, the money cannot be given to the Govemor's School unless the School Board also takes action to approve the transfer to the Governor's School. Sufficient funding is available in each Three-Cent Road Fund account to cover this request. Rebecca T. Dickson Attachments: I-lYes ~lNo Title: Director, Budget and Management 0407:22554.1 I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page i of 1 AGENDA _ Meeting Date: April 22, 19~8 Item Number: 10.A. Report On: Developer Water and Sewer Contracts The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary. of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 95-0009 Forest View, Section 5 The Brevard Group, L.L.C. William M. Harmon Contractors Water Improvements - Wastewater Improvements - Matoaca $33,775.00 $52,832.94 Prepared By: County Administrator: Attachments: Crai~ S. Brya~ Yes [~ No Agenda Item April 22, 1998 Page 2 o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0114 Kromacorp - 8031 White Bark Terrace Johnson and Bloy Canada, Inc. Bookman Construction Company Water Improvements - Dale $19,490.00 97-0137 Burger King at Woodpecker and Hickory Road Matoaca Associates Godsey and Son, Inc. Water Improvements - Matoaca $7,087.00 97-0243 ITT Technical Institute - Gateway Center Scannell Properties #6, LLC Stamie E. Lyttle Company, Inc. Water Improvements - Midlothian $13,640.06 97-0259 Alta Sterling Apartments Formerly Hampton Park Apartments C. T. Sterling, L.P. S. W. Rodgers Contracting Co., Inc. Water Improvements - Wastewater Improvements - Matoaca $122,073.65 $90,955.46 Agenda Item April 22, 1998 Page 3 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0007 Allied Signal - Building 12 Allied Signal Cooper and Claiborne Construction, Inc. Private Sewer Bermuda CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 10. Subject: Status of General Fund Balance, District Road and Street Light Agenda Reserve for Future Capital Funds, Lease Purchases Project s, County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: ~' Lane B. Ramsey ~z Attachments' Yes r'~ No I I Title: County Administrator Prepared by Accounting Department March 31, 1998 Date Began 12/88 SCHEDULE OF CAP1TAIJZED LEASE PURCHASES Description APPROVED ANDEXECUTED Original Date Amount Ends Airport State Police Hangar Additions $128,800 County Warehouse 331,200 Total 460,O00 12/00 Outstanding Balance 03/31/98 $ 43,377 111,540 154,917 09/93 * 12/93 09/96 School Copier 36,605 8/98 Real Property Lease/ Purchase 17,510,000 12/01 School Technical Center Printing Press 80,649 11/99 5,034 9,215,000 42,408 TOTAL APPROVED AND EXECUTED $18,087~254 $9.417.35~9 PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million Approved August 27, 1997 *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY GENERAL FUND BALANCE April 16, 1998 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/97 FY98 Beginning Fund Balance $35,322,215 11/12/97 Designations/appropriations of excess fund balance: 02/11/98 School Expenditure Savings appropriated and transferred for use in FY98 (1,910,483) $33,411,732 Excess FY97 State Sales Tax appropriated for School use in FY98 (129,334) $33,282,398 Designation for reduction in BPOL revenue (based on Board action July, 1997) (500,000) $32,782,398 Appropriation in FY98 for the Rt.360/ Genito Road Study (140,000) $32,642,398 Appropriation of FY97 County Expenditure Savings for County department carry forward requests (for use in FY98) (406,950) $32,235,448 Designation for use in the FY99 budget for County and Schools for capital or other non-recurring costs (5,180,998) $27,054,450 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT April 16, 1998 FOR FISCAL YEAR '98 BEGINNING JULY 1, 1997 04/09/97 FY98 Budgeted Addition 04/09/97 FY98 Capital Projects 7,419,000 (5,979,000) 7,444,057 1,465,057 8/27/97 8/27/97 Transfer funds for Fembrook, Old Williamsburg Sec., Ph. V drainage project Transfer funds for purchase of permanent access between the athletic facilities at Providence Middle & Davis Elem. (14,000) (7,oo0) 1,451,057 1,444,057 8/27/97 Designation of funding for the upper Swift Creek Reservoir Water Shed (450,000) 994,057 2/25/98 Transfer funds for the upper Swift Creek Reservoir Water Shed (449,717) 994,340 8/27/97 Transfer for Lucy Corr Road Extension (39,550) 954,790 8/27/97 Designation for Lucy Corr Road Extension in the event that sale of property at Castlewood does not close by 6/30/98. (20o,ooo) 754,790 9/10/97 Transfer to General Services Buildings and Grounds for entrance vestibule and heater additions at the Circuit Courts Building. (51,000) 703,790 1/14/98 Transfer to Sheriff's Department as reimbursement for repair and replacement of the heating system in the County jail. (27,000) 676,790 3/25/98 Designation of funding for restoration of County historic facilities in the event that anticipated proceeds from sale of surplus property are unavailable in FY98. (15o,0o0) 526,790 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: iO.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Tammy D. IZI)askins Attachments- Ycs ----]No Title: Acting Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Maruchan Virginia, Incorporated has indicated that they would like to donate $50,000 to the County for their positive business experience in Chesterfield. $25,000 is requested to be designated to the Henricus Foundation and $25,000 to the School System. Officials from Maruchan will be present at the 7:00 p.m. session of the meeting to make the presentation of the check. Attachments: I Yes Title: No Assistant County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 14.^. Su~ect: Presentation Regarding the MAPS (Metropolian Area Projects Strategies) Process in Greater Richmond County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Rick Horrow, Consultant of the Greater Richmond MAPS Committee, will be present at the meeting to update the Board on the MAPS process in Greater Richmond. He will also be making presentations to Hanover and Henrico Counties as well. Tammy D.~l-laskins -~ Yes No Attachments: Acting Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 14. B. Subject: "Proclamation on the Family" Recognition County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Ray Hugo, with the Church of Jesus Christ of present to make a brief presentation to "Proclamation on the Family". Latter Day Saints, will be the Board regarding the Preparer: Tammy D. Haskins Attachments: -~ Yes No Title: Acting Clerk to the Board # 0S9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: ^pti1 22, 1995 Item Number: 14.C. Subject: Adoption of Resolution Recognizing Mr. William Barthlow, Posthumously, For His Service to the Solid Waste Advisory Committee County. Administrator's Comments: County. Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary. of Information: Staff requests the Board adopt the attached resolution recognizing Mr. William Barthlow, posthumously, for his service to the Solid Waste Advisory Committee. See attached resolution. Preparer: _~F~.~~s M. Pita!o Title: Director, General Services Attachments: Yes [~ No 090 RECOGNIZING MR. WILLIAM BAR THL O W, POSTHUMO USL Y, FOR HIS SER VICE TO THE SOLID WASTE ~ID VISOR Y COMMITTEE WHEREAS, the Solid Waste Advisory Committee, formerly known as the Recycling Committee, reviews all regional and County programs pertaining to solid waste issues including recycling and solid waste management; and WHERE~IS, Mr. William Barthlow was a charter member of the Solid Waste Advisory Committee since 1989 as a representative of Clover Hill District; and WHEREAS, Mr. Barthlow was instrumental in establishing the County's involvement in the regional Curbside Recycling Program and in addressing many solid waste issues in Chesterfield County; and WHEREAS, Mr. Barthlow faithfiflly and diligently performed the duties and discharged the responsibilities incumbent upon him as a member of the Solid Waste Advisory Committee. NO W, THEREFORE BE IT RESOL VED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. William Barthlow, posthumously, for his outstanding and dedicated service to the Solid Waste Advisory Committee, representing Clover Hill Disthct. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 22, 1998 ltemNumber: Page t of I 14.E. Subject: Recognition of Volunteer Rescue Squad Week, May 17-23, 1998 County Administrator's Comments: CountyAdministrator: BoardAction Requested: Adoption of attached resolution. Summary oflnformation: Representatives from the rescue squads will be present at the meeting to accept the resolutions. Preparer: Stephen A. Elswick Attachments: Yes ~ No Title: Actinq Fire Chief # O94 Resolution of the BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY RECOGNIZING MAY 17 - 23, 1998 "VOLUNTEER RESCUE SQUAD WEEK" WHEREAS, Bensley-Bermuda, Ettrick-Matoaca, Forest View, and Manchester Volunteer Rescue Squad members provide basic and advanced pre-hospital patient care, a vital public service, to the citizens of Chesterfield County; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, last year, 490 volunteer rescue squad members in Chesterfield County answered almost 9,000 emergency medical responses; and WHEREAS, members of the volunteer rescue squads engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, these services are provided strictly on a volunteer basis without monetary compensation; and WHEREAS, injury prevention and the appropriate use of the EMS system can reduce national health care costs; and WHEREAS, Chesterfield County is committed to assisting the squads in their role as an integral part of Emergency Medical Services. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors proclaims the week of May 17-23, 1998 as "Volunteer Rescue Squad Week", and asks the citizens of Chesterfield County to participate in activities sponsored by their local squads to promote safety at home, work, school, and on the roadways and recognize the contributions made by the volunteers. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 14. F. Subject: Recognizing Mr. Levar Cole, Troop 178, and Mr. Andrew R. Pike, Troop 819, Upon Attaining Rank of Eagle Scout County Administrator's Commen~: County Administrator: ~ Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Levar Cole, Troop 178, sponsored by Ivey Memorial United Methodist Church, and Mr. Andrew R. Pike, Troop 819, sponsored by Saint John's Episcopal Church, upon attaining rank of Eagle Scout. They will be present, accompanied by members of their family, to receive the resolutions. Levar : Bermuda District Andrew Mother : Linda Parents : Bermuda District : Glen and Eileen Preparer: Tammy D. Haskins Attachments: Ycs '~No Title: Acting Clerk to the Board O96 RECOGNIZING MR. LEVAR COLE UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Levar Cole, Troop 178, sponsored by Ivey Memorial United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Levar is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Levar Cole and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. ANDREW R. PIKE UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Andrew R. Pike, Troop 819, sponsored by Saint John's Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Andrew is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Andrew R. Pike and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 14. G. Su~ect: Resolution Recognizing Ms. Toni Piper For Her Outstanding Scholastic Achievements County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mrs. Humphrey has requested that the Board adopt a resolution recognizing Ms. Toni Piper for her scholastic achievements. Preparer: Attachments: Yes ~ No Title: Dep. County Admin. for Community Dev. # O99 Resolution of The Board of Supervisors of Chesterfield County In Recognition of Excellence Demonstrated by MS. TONI PIPER Whereas, Toni Piper is a distinguished Junior Physics Major at Virginia State University; and Whereas, she is a native of Chesterfield County; and Whereas, she has demonstrated consistent excellence in her studies and research; and Whereas, she has participated in a summer internship sponsored by the National Aeronautics and Space Administration at Howard University; and Whereas, she presented her 1997 research on "Coronal Streamer Observations with the Ultraviolet Chronograph Spectrometer" at the Sixty-ninth annual meeting of the National Technical Association in Philadelphia; and Whereas, her research, examining the composition of the areas surrounding the sun, was performed at the Goddard Space Flight Center in Maryland, Howard University and Harvard University; and Whereas, the National Technical Association, Inc. is a professional association of scientists, engineers and mathematicians dedicated to 100 increasing the number of minorities and women in the sciences; and Whereas, she was cited by her peers and awarded first place in the National Technical Association's Student Technical Symposium; and Whereas, this achievement earned Ms. Piper an award of $4, 000 and an additional award of $1, 000 for the Virginia State University Department of Physics; and Whereas, the Board of Supervisors appreciates her work and the recognition she has brought to ChesterfieM County; and Now, therefore, be it resolved that the Board of Supervisors of Chesterfield County acknowledges and applauds Toni Piper for her superior scholarship and promise for future achievement as a scholar, researcher and science educator and officially gives recognition and expresses appreciation to her by adopting this Resolution as an expression of the high esteem accorded her by this body, The County of Chesterfield and its citizens and friends. 101 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 22, 1998 Item Number: 14.H. Subject: Resolution Recognizing Meadowbrook, Matoaca, Clover Hill, Monacan, Midlothian, Lloyd C. Bird, Thomas Dale, and James River High Schools for Providing Drug and Alcohol Free Post-Prom Parties County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Representatives from each of the schools will be present to accept the resolutions. Preparer: Tammy D. Haskins Attachments: Yes ~'~ No Title: Acting Clerk to the Board RECOGNIZING L. C. BIRD, CLOVER HILL, JAMES RIVER, MATOACA, MEADOWBROOK, MIDLOTHIAN, MONACAN, AND THOMAS DALE HIGH SCHOOLS FOR PROVIDING DRUG AND ALCOHOL-FREE POST-PROM PARTIES WHEREAS, the two highest risk nights for teens are prom and graduation, with some parents seeming to condone parties where alcohol and drugs are available; and WHEREAS, students need an alternative to drugs and alcohol to which they can and will say "YES"; and WHEREAS, in 1997, over 350 schools and communities in Virginia participated in Operation Prom/Graduation's alcohol and drug-free parties for students; and WHEREAS, many parents of Juniors and Seniors at L. C. Bird; Clover Hill; James River; Matoaca; Meadowbrook; Midlothian; Monacan; and Thomas Dale High Schools, with financial support from the local and surround business community, are working to provide alternative "no alcohol or drugs" parties following the Clover Hill Prom on April 25; Thomas Dale on May 1; Monacan on May 2; Meadowbrook on May 8; James River, Matoaca, and Midlothian on May 9; and L. C. Bird on May 16; and WHEREAS, communities all over Virginia are reaching in many ways to their young people with love and concern, encouraging them to "Celebrate Life" NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly declares the weekends of April 25-26; May 1-3; May 8-10; and May 16-17 as "Drug and Alcohol-Free Among the Teen and Adult Population of Chesterfield County." AND, BE IT FURTHER RESOLVED, that adults be encouraged to provide a positive, no alcohol and drugs example for our youth, particularly at the high risk times of prom and graduation, in an effort that we not only change lives, but save them. 10;3 CHESTERFIELD COUNTY BOAI~ OF SUPERVISORS AGEN}A Page 1 of 3 Meeting Date: April 22, 1998 Item Number: 16 .A. Su~ect: Public Hearing for The Eastern Midlothian Plan and the Proposed Zoning Ordinance Amendment Relating to Uses Permitted in the C-5 District in the Eastern Midlothian Turnpike Corridor. County_ Administrator's Comments: County_ Administrator: Board Action Requested: The Planning Commission and staff recommend approval of The Eastern Midlothian Plan and the proposed Zoning Ordinance Amendment. Summary_ of Information: The purpose of this plan is to recommend a series of positive steps to ensure the Eastern Midlothian area remains a vital and viable community for many years to come. The two most important recommendations of the plan are: Develop a proactive business strategy creating the Eastern Midlothian Business Alliance, working to maximize private investment and enhance the tax base of the business corridor. The Alliance should employ a high level development professional who focuses on business retention and recruitment. Establish the Eastern Midlothian Community Initiative, a program devoted to building stronger neighborhoods, encouraging residents and businesses to work together. Preparer: Thomas E. Ja son~ Title: Director of Planning C:DATA/AGENDA/APR2 2 9 8. lgok Attachments: Yes ~ No # .04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date: April 22, 1998 Summary_ of Information: (Continued) Item Number: Zonine Ordinance Amendment relatine to uses oermitted in the District in the Eastern Midlothian Turnoike Corridor C-5 During the development of the proposed Eastern Midlothian plan, concerns were expressed by area business owners/operators and residents about the future of Eastern Midlothian Turnpike and how to insure that the corridor continues to be a major economic force. One of the identified issues centered on certain types of commercial uses that do not yet exist, but which could have a negative impact on the area should the uses locate along the corridor. The concerns were not about existing businesses, rather, about the possibility of certain types of new businesses which may have a detrimental impact on the corridor. The uses identified as a concern generally coincided with uses now allowed in General Business (C-5) zoning. Currently, most of the properties on the south line and some properties on the north line of the corridor are zoned C-5. A zoning ordinance amendment was drafted to address those issues. The attached Ordinance Amendment will: · Protect existing businesses and residential developments fi'om new incompatible development. Allow public input to insure that those businesses requiting a Conditional Use are operated in a manner compatible with existing businesses and residential development in the area. This Ordinance Amendment will not: · Prevent any existing legal business from continuing their current use. · Require any change to existing businesses or developments. · Prevent those uses permitted with Conditional Use from ever locating along the corridor. Rather, it would require that these uses go through the Conditional Use process. Attachments: · Eastern Midlothian Plan · Chart outlining concepts of proposed Zoning Ordinance Amendment · Proposed Zoning Ordinance Amendment relating to uses permitted in the C-5 District in the Eastern Midlothian Turnpike Corridor CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page.~ of 3 Meeting Date: April 22, 1998 Budget and Manaqement Comments: Number EASTERN MIDLOTHIAN BUSINESS ALLIANCE Staff estimates the cost of the Eastern Midlothian Business Alliance to be approximately $70,000 in FY99. It is expected that the business community will contribute $35,000 to offset this cost. Of the County*s matc~ $17,500 has been included in the FY99 budget. EASTERN MIDLOTHIAN COMMUNITY INITIATIVE Staff estimates the cost of the Eastern Midlothian Community Initiative to be approximately $31,000 in FY99. Approval of this initiative will require the creation of two part-time positions and initial set-up costs. Estimated annual costs after FY99 are approximately $27,000 per year. Preparer: Rebecca T. Dickson Title: Director, Budget & Management AN ORDINANCE TO AMI=fND THE DEVELOP~ STANDARDS MANUAL. 1997, AS AM]KNDED, BY AMENDING AND IR.E-ENACTING SECTION 19-580 RELATING TO HIGHWAY CORKIDOK DISTRICT. BE IT OKDALNED by the Board of Supervisors of Chesterfield County: (1) That Section 19-580 of the Development Standards Manual, 1997, as amended is amended arm re-enacted to read as follows: ARTICX-~- ]IL DBxrmt-OP~ REQLtlllEM'~NTS - OFFICE, COMMUaR~ AND INDUSTRIAL 00o DrvISION 2. DEVELOPM'gTNT REQ~ - SPE~ AREAS ooo Sec. 1~-580. ]~ghway Corridor District. The Highway Corridor District shall include those lands identified on the zoning distr~ map that include: The Seffer~on Davis Highway corridor;, The Route 360 corridor:. ~ The Eastern MidlothJan Turnpike corridor. That this ordinance shall become effect~e tmmecitatei, v upon adoption. 1014:20146. I OKD~NANCE I1~ AN ORDiNANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND KE-ENACTING SECTION 19-172 AND 19-173 KELATING TO PERM1TrED USES BY RIGHT AND WIlWcI CERTAIN RESTRICTIONS IN A C-5 DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-172 and 19-173 of the Code of the Corm_tv of Cheste_r~qeld 1997, as amended, is amended and re-enacted to read as follows: ARTICLE HI. 'DISTRICTS 000 DIVISION 22. C-5 GENERAL BUSINESS DISTRICT OOO Sec. 19-172. Permitted uses bv right. Within any C-5 District. no buildings, structures or premises shall be used, arranged or designed to be used, except for one or more of the following uses: (a) Any permitted uses in the C-3 District. Co) Any pertained uses in the I- 1 District. (ft~) Commercial automobile parking. '"' '" .... "- --" Mass transportation. Motor vehicle sales, service, repair and rental, excluding motor vehicle consignment lots. (ri) Recreational establishments, commercial-indoor -- G; ,,.,,,~. ,, ..., ..... ,_ (~ ~ol~e ~e of~ pmdu~ pe~ to be sold at re~ ~ ~ ~. in nddkion to the nbove uses. ~tgn a ~-5 Oi~. ~ch i~ the E~ ~dlotg~ Tu~uike Co.dot no b~dinu~. ~~s or ~nged or d~ tO be us~. exert for one or mo~ of the follo~ng · ~ D~In ~eat~. ~ ~m r~app~g and mlc~.g ~ablis~s. 1014:20~82.1 110 oI~rNANCE rrr (j) Truck terminals. (Code 1978, § 21.1-173; Ord. of 2-26-97, § 1) Sec. 19-173. Uses permitted with certain restrictions. The following uses shall be permitted in the C-5 District, subject to compliance with tim following conditions and other applicable standards of this chapter. If'the following restri~ions cannot be met, these uses may be allowed by conditional use,, subject to the provisions ofseeaion 19-13: ooo Auction sales or salvage barns, provided that such use is not located in the Eastern Midlothian Turnnike Corr/dor. (d) Boat sales, service, repair and rental, provided that such use is not located in the Es_~tern Midlothian Turnpike Corridor. (e) Building material sales yards, not including concrete mixing, provided that such use is not located in the Eastern Midlothian Turnpike Corridor. (f) Communication towers, provided that such use is not located in the Eastern Midlothian Turnpike Corridor. (g) Contractor's shops and storage yards, provided that such use is not located in the Eastern Midlothian Turnnike Corridor. (h) Display sh~-ds, garages, carp. orts and houses sales including "shell" houses sales, vrovided that such use is not located in the F~astern Midlothian Turnnike Corridor. (i) Freight forwarding, packing and cratine services, provided that such use is not located in the Eastern Midlothian Turnrfike Corridor. (j) Farm implements and machinery_ sales, service, rental and renalr establishments, rmavided that such use is not located in the Eastern Midlothian Turrmike Corridor. (k~ Marn~t~etured home. mobile home. modular home and travel trailer sales, sc~.,ice- _repair and rental_ t~rovidecl that such use is not located in the Eagtem Midlothian Turnpike Corridor. Material reclamation receiving centers--aluminum, glass, plastic and _oan~er_ products only_. provided that such use is riot located in the Eastern Midlothian Turnpike Corridor. 1014:20982.1 Motels. motor courts or tourist homes, provided that such use is not located in the E~tem Midlothian Turnoike Corridor. (ell) Motor vehicle storage/towing lots provided that: (1) Such use was in existence prior to November ZS, 1997. A change in ownership sbnil not affect the right to continue such use. (2) Vehicle storage areas shall be screened from view of adjacent properties on which such uses are not permitted or do not exist, from external public roads and from A Districts that are shown on the comprehensive plan as R, R-TH, R-1VIF or O dislxicts. (3) No more than 2 motor vehicles and/or pieces of machinery stored on site shall exceed the height of the screening. (o~ Public garages. ~r~vided that such use is not located .:,~ ~he Eastern Midlothian Turnpike (p~} Public utility_ serv/¢¢ t~uiiding~, including facilities for construction or renain or for the ~ervice or storage ofutiliB' ~teriats or eaui.~ment, provided that such use is not located in the Eastern Midlothian Turnpike Comdor. (al Recreational estabtishlnents, commercial-outdoor, provided that such use is not located in the Eastern Midlothian Tur~.mke Comdor. (ri Satellite dishes, prgvided that ~Ijch use is not located in the Eastern Midlothian Tumnike Comdor. Tractor-trailer s¢lwice stations_ provided that such use is not located in the Eastern Midlothian Tum.~ike Corridor. (t_~ Utility trailer and track rental, provided that such use is not located in the Eastern Midiothian Tumoike Corridor. (Code 1978, § 21.1-174) That this ordinance shall become effective immediately upon 1014:20982.1 Che~erfield Coun~ THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan EXECUTIVE SUMMARY A strategically located gateway and principal business corridor, the Eastern Midlothian area is of critical importance to Chesterfield County. Complex in character, offering opportunities to work, live and play, the Eastern Midlothian area is a steady performer with room to grow. Established neighborhoods and businesses, combined with vacant land ready for new development, provide the foundation for the Eastern Midlothian area's continued strength in region. Important Issues addressed in the Eastern Midlothian planning effort include: · Recognizing the strategic regional location and importance of the Eastern Midlothain corridor to the economy of Chesterfield County. · Acknowledging the importance of close private/public cooperation in implementing this plan. · Identifying business activities that will continue to be successful in a changing marketplace. · Focusing on the potential for aesthetic enhancements and access improvements along the corridor. · Recognizing that healthy neighborhoods are the foundation for a viable, strong community and critical to the success of the Eastern Midlothian business corridor. Key Findings include: · Property Values: The Eastern Midlothian business corridor accounts for nine percent of Chesterfield County's commercial property tax base. Total property tax assessments for the Eastern Midlothian business corridor have decreased over 3.5 percent since 1990. · Economic Trends: The future of the Eastern Midlothian area is more closely tied to private investment and market forces than to the actions of government. Therefore, the role that private citizens, businesses and property owners play in this plan is absolutely critical to its success. · Potential For Change: The corridor has great potential for increased development of employment center uses, such as light industrial and offices, as well as a stable market for many retail uses. · New Development: There is a sizable amount of vacant land in the area that could be used for new development, both in the business corridor and in adjacent residential areas. · County Initiatives: While Chesterfield County regulations and other commitments should be used to complement major private/public sector improvement efforts, the County should not be seen as the principal provider of solutions to the challenges facing the Eastern Midlothian area. · Community Concerns: Residents of the area have concerns regarding code enforcement, property values, and the impact of the business district on their communities. Major Recommendations of the plan: · Provide a balance of land uses in the Eastern Midlothian area to promote healthy neighborhoods and employment growth. · Promote land use supportive of employment centers and retail businesses in the business corridor. · Develop a proactive business strategy creating the Eastern Midlothian Business Alliance, working to maximize private investment and enhance the tax base of the business corridor. The Alliance should employ a high level development professional who focuses on business retention and recruitment. · Establish the Community Initiative, a program devoted to building stronger neighborhoods, encouraging residents and businesses to work together. · Improve the aesthetic quality and design of the Eastern Midlothian corridor. · Suggest zoning adjustments consistent with the proposed land use plan. · Continue the County's successful community policing program in the Eastern Midlothian corridor. 1/21/98 THE PLAN FOR CHESTERFIELD The Eastem Midlothian Plan Introduction The Citizen Participation Process Existing Conditions and Important Issues A Plan for Action Goals Recommendations The Land Use Plan The Community Initiative Business Development Strategy Table of Contents Page EM1 EM2 EM3 EM11 EM12 EM13 EM15 EM19 Map A B C D E F G H List of Maps Study Area Existing Generalized Land Use Business District Existing Public Facilities Eastern Midlothian Area Communities Market Area The Eastern Midlothian Land Use Plan Business Strategy Area Map Follows Page EM1 EM4 EM4 EM7 EM8 EM9 EM13 EM22 1/21/98 THE PLAN FOR CHESTERFIELD The Eastem Midlothian Plan INTRODUCTION With its central location, a transportation network offering excellent access, a well established business corridor and stable neighborhoods providing a variety of housing choices, the Eastern Midlothian area is a nice community in which to live, do business, work, and shop. The pursuit of these activities makes for a diverse environment that enhances the fabric of life in Chesterfield County, while contributing significantly to the County's tax base. Because the Eastern Midlothian area is home to a variety of uses, including Cloverleaf Mall, Beaufont Mall, many car dealerships, the headquarters of the State Police and the Virginian Retirement Center, it appears to be mostly developed. However, a substantial amount of vacant land offers opportunities for future growth. Challenges do exist. Much of the business development along the corridor has occurred in an erratic fashion. In some instances, the Eastem Midlothian area's development pattem has resulted in incompatibility between land uses. Many older and smaller businesses along the corridor find themselves competing with new market forces in other parts of Chesterfield County. Also, few neighborhoods reap the benefits of having established neighborhood organizations to open the lines of communication. Everything considered, with effective planning and organization, the Eastern Midlothian area has the potential to accomplish much for itself as a community and for the County as a whole. The purpose of this plan is to recommend a series of positive steps to ensure that the Eastern Midlothian area remains a vital and viable community for many years to come. How This Plan Works The Eastern Midlothian Plan should be used as a general guide for decisions, both public and private, affecting the future of the Eastern Midlothian area. In Chesterfield County, plans for physical growth are adopted by the Board of Supervisors and become part of The Plan For Chesterfield, the County's comprehensive plan. Once recommended by the Planning Commission and adopted by the Board of Supervisors, the Eastern Midlothian Plan will replace part of the original Northern Area Plan, approved in 1986, and part of the Turner Road Corridor Land Use and Transportation Plan, approved in 1984. A Plan For Action The following major components are found in the Eastern Midlothian Plan: Existing Conditions and Critical Issues: This information forms the factual basis for the goals, recommendations and implementation strategies found in the plan. · Goals: These are general statements about what is desirable for the future - what the plan attempts to accomplish. · Recommendations:These are statements on ways to reach goals, and what general actions should be taken to achieve them. · The Land Use Plan: This plan will be used as a general guide for future land use decisions. · Community Initiative: More detailed than recommendations, the Community Initiative contains specific steps to carry out a strategy for the Eastern Midlothian community. · Business Development Strategy: The Business Strategy provides a plan of action for future business development in the Eastern Midlothian Business District. EM1 1/21/98 (Map A) Eastern Midlothlan Turnpike Study Area city of Richmond North Prepared by the Chesterrteld County Planning Dept. February, 199"/' THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan THE CITIZEN PARTICIPATION PROCESS The Importance of Citizen Participation How can we make informed choices about our future, recognizing that the decisions we make now will affect the kind of community we become in the years ahead? The mission of this plan is to position the Eastern Midlothian Area to take advantage of opportunities for the future, overcome challenges, and act on, rather than merely react to, the inevitable economic, social, and physical changes ahead. The plan proposes those actions that will have the greatest positive impact on the future of the Eastern Midlothian Area. Offering a means for making informed public choices, the plan will serve as a guide for officials making planning and policy decisions. Public Involvement Recognizing the increased expectations and need for citizen involvement in the planning process, numerous meetings involving both residents and business representatives were held in the Eastern Midlothian Area. Over forty public meetings open to all citizens were sponsored by the Planning Department. The citizen participation process provided an opportunity for Planning Department staff to listen to citizens talk about what they love, as well as what concerns them most, about their community and its future. The process encouraged citizens to discuss their basic values and viewpoints with staff and with each other. The citizen participation process advanced the idea of the formation of a business group for the Eastern Midlothian area. In the spring of 1996, a group of business people organized the Gateway Business Association for the purpose of promoting and improving the vitality of the business environment for the area. The following mission statement was adopted by the Gateway Business Association: "The Gateway Business Association, dedicated to working in partnership with the community, endeavors to preserve and enhance the quality of life for businesses and residents of the area. To this end, Gateway Business Association will work to improve business opportunities for new and existing businesses, develop and maintain a healthy business environment and will assist in attracting desirable development to the area. The association will undertake activities to promote the area as customer and employee friendly to help ensure the long-term economic vitality of the business district." The Eastern Midlothian Plan's successful implementation will be a joint effort by the community and the County. Dedicated residents and business leaders will make the difference in the effort to maintain the quality of life in the Eastern Midlothian area. EM2 1/21/98 THE PLAN FOR CHESTERFIELD The Eastern Midtothian Plan EXISTING CONDITIONS AND IMPORTANT ISSUES The Chesterfield County Planning Department staff gathered extensive information about the Eastern Midlothian area. This includes demographic statistics, data on environmental and other land features, and design information. Further, important information was gathered from residents and business owners through an inclusive citizen participation process. Key findings from this research include: · Large amounts of vacant or underutilized land in the study area. · Concerns about transportation issues along Midlothian Turnpike. · 29% of the area's housing is apartments, compared to 12% for the rest of the County. · A large, stable market area for the Eastern Midlothian area. Demographic and Economic Change The following information comes mainly from three sources: 1) the 1990 US Census, 2) more recent data compiled by Chesterfield County Planning Department staff on population and housing, and 3) market analysis data provided by a private consultant hired by the County (see Market Trends section). While 1990 Census data is now almost eight years old, it is still the only source of detailed demographic information for sub-areas of the County. The highlighted information below is further detailed in Table 1. Population: The 1990 population of the study area was approximately 10,438. This represents about four percent of the County's 1990 total population of 209,274. According to County data, there was only a 1.5 percent increase in the Eastern Midlothian area's population from 1990 to 1995, compared to a 12 percent rate of growth for the whole County. · Age Groups: The 1990. Census showed that the Eastern Midlothian area had a lower percentage (28 percent) of people under the age of twenty than the whole County (33 percent). However, the area had 0.25 0.20 0.15 0.10 0.05. 0.00 Source: 1990 U.S. Census Age Groups Chart 1 Age Distribution · Eastern Midlothian [] Chesterf e d County a larger proportion (19 percent) of people aged 20-29 than the rest of the County (14 percent). · Income: The estimated 1990 median household income for the Eastern Midlothian area was $37,209, compared to a County median of $43,604 in 1990. · Home ownership: While 62 percent of the occupied housing units in the Eastern Midlothian area were EM3 1/21/98 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan owner occupied according to the 1990 Census, 38 percent were renter occupied, compared to 21 percent renter occupancy County-wide. Tax Base: Total property assessments in the Eastern Midlothian corridor for 1995 were $203,535,500. This represents nine percent of the County's total taxable commercial assessments, making the vitality of the Eastern Midlothian corridor an important component of the County's tax base. This issue is of special concern since the total assessments for the corridor have decreased over 3.5 percent since 1990. TABLE 1 DEMOGRAPHICS OF THE EASTERN MIDLOTHIAN STUDY AREA DEMOGRAPHIC INFORMATION EASTERN MIDLOTHIAN AREA CHESTERFIELD COUNTY Population 8262 209,274 Median Income $37,209 $43,604 Pementage of Home Ownership 62% 79% Number of Housing Units 3,690 77,329 Median Home Values $73,069 $87,200 Source: 1990 Census Note: Boundaries for the Eastern Midlothian Study area are not exact. Numbers are estimates based on Census data. Land Use The Eastern Midlothian area is diverse, comprised of retail, office, a wide variety of housing options, and public space such as schools (see map B). The Eastern Midlothian business corridor encompasses approximately 680 acres of land along two miles of Midlothian Turnpike, between two limited access highways, Powhite Parkway and Chippenham Parkway (see map C). This vital commercial corridor contains Cloverleaf and Beaufont Malls and the Gateway Centre office park, drawing from a market area with a radius of more than eight miles. The remainder of the Eastern Midlothian study area totals approximately 1600 acres. · Land Availability: Although the business corridor appears to be fully developed, there is still a sizable amount of vacant or underutilized acreage; approximately 180 acres, or 26 percent of all the area's land, Chart 2 Existing Land Use [] Single family residential [] Underutilized and vacant · Commercial Public/semi-public · High density reaidential · Office EM4 1/21/98 ~z RUTHERS RD. · 0 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan a mix of large and small parcels. In the whole study area there is about 800 acres of vacant land, or 35 percent of the total acreage, mostly in agriculturally zoned acreages. Land Assembly: While there is significant land for development in the Eastern Midlothian area, much of it is held in fragmented pamels with separate ownership. In order to develop these parcels to their highest and best use, it may be necessary to assemble these for development by one owner or group. · Major Uses: Cloverleaf Mall, Beaufont Mall, and other shopping centers located on Midlothian Turnpike impact the study area by bringing jobs, and shoppers. Variety: The development of the Eastern Midlothian area over many years has resulted in a variety of land uses, including rural, residential, commercial, office and public space. This variety creates convenience for many who are able to work, shop and live in the area; but it also results in conflict between land uses. Conflicting Land Uses: Conflicting land uses occur where land uses of considerably different intensities abut one another with little or no transition. Eastern Midlothian has several areas where residents and business owners have expressed concern relating to nearby land uses. Existing Zoning: Currently, the zoning of many parcels along Midlothian Turnpike allows very intense uses, such as major automotive repair, truck terminals, or auction sales. Presently, most of these parcels are not used for the greatest intensity permitted by the underlying zoning. However, under current regulations, these parcels could be redeveloped for a more intensive use, which could exacerbate the problems with conflicting land uses. In November, 1996, Planning Department staff, working with businesses, property owners and citizens, started a review of possible changes to permitted uses allowed in the C-5 zoning classification in the Eastern Midlothian Corridor. Transpo~afion Within this study area, Midlothian Turnpike (Route 60) is a six to eight lane major arterial road. Midlothian Turnpike connects two limited access facilities, Chippenham Parkway to the east and Powhite Parkway to the west, playing an important role in carrying traffic through Chesterfield County and all parts of the region. Both of these facilities are currently four lanes wide. Other major arterials and collectors which are a part of the transportation network for this area include: Boulders Parkway, Turner Road, Providence Road, Buford Road, Ruthers Road, Pocoshock Boulevard, Elkhardt Road and Tacony Drive. TABLE 2 TRAFFIC VOLUMES IN THE EASTERN MIOLOTHIAN STUDY AREA Roadway Midlothian Turnpike Chippenham Parkway Powhite Parkway Boulders Parkway Turner Road Providence Road Buford Road Pocoshock Boulevard Elkhardt Road Source: ChesSerfield County Transportation Department 1995/1996 Average Daily Traffic Volume 53,400 56,500-62,400 27,200-39,400 10,500 10,900-14,600 9,500-10,900 8,500 3,200-4,300 2,200-7,600 EM5 1Dll98 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan Along this two mile corridor of Midlothian Turnpike, there are nine traffic signals at the following intersections: Cloverleaf Mall/Beaufont Mall (2), Boulders Parkway, Turner Road, Ruthers Road, Buford Road, Providence Road, Gateway Centre Parkway and Wadsworth Drive. In order to improve its capacity, the Virginia Department of Transportation (VDOT) Six Year Construction Program includes the widening of Chippenham Parkway to eight lanes from the Powhite Parkway interchange to the Route 60 interchange, and six lanes from the Route 60 interchange to the Route 1/301 interchange. The cost of this improvement is estimated at approximately $34,000,000. This project is scheduled to begin construction in 1997. The following general information pertains to the Eastern Midlothian area relative to transportation: Roadway Network: Regional access is provided via Powhite Parkway, Chippenham Parkway, and Midlothian Turnpike. These roadways are supported by a limited network of other major arterials and collectors. · Access along Midlothian Turnpike: Previous development provided individual businesses with direct access(es) to Midlothian Turnpike. · Public Transportation: Bus service has been extended along Midlothian Turnpike to the eastern portion of the corridor with stops at Cloverleaf Mall and Beaufont Mall. · Pedestrian Access: The current lack of sidewalks and other factors has discouraged pedestrian travel throughout the study area. Traffic flow: The section of Midlothian Turnpike between Powhite Parkway and Chippenham Parkway carries the highest volume of traffic of any roadway in the County (excluding freeways). It is currently operating at capacity. The number of signalized intersections, curb cuts, and cross-overs, while facilitating traffic movements into and out of adjoining land uses, limits the ability of the corridor to accommodate through traffic. Appearance and Aesthetics An urban design inventory conducted by the County, along with comments from business people and citizens, revealed many concerns about the appearance of the Midlothian Turnpike corridor. Because the corddor mainly developed in the 1970s and early 1980s, most of the area was built under older, less stringent regulations than are in place today. Currently, the corridor is designated a "post development area" by the County Zoning Ordinance. Post development area regulations provide flexible design criteria in established commercial areas. They promote renovation and improvement of commercial areas, improve compatibility with adjacent residential uses, and maintain the long-term function and adequacy of the arterial road system. Landscaping: Since many developments in the Eastern Midlothian area were built under older standards, they have little landscaping. Unfortunately, much of the landscaping that exists is poor in quality, compared to newer developments. Signage: Many older commercial signs on Midlothian Turnpike are large in scale and numerous compared to what is allowed under current standards. The large number of signs contributes to the visual discord of the corridor. In addition, billboards on the corridor tend to dwarf buildings and landscaping. The County adopted new sign regulations in 1994, but signs existing at that time are grandfathered and are allowed to remain as long as they are maintained and substantially unchanged. Obstructed Sightlines: The development pattern on Midlothian Turnpike has resulted in sightlines obstructed by signs, electrical posts and lights. EM6 1/21/98 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan · Architectural Styles: Buildings on the Midlothian Turnpike corridor are a mix of architectural materials and styles. Generally, these styles are incongruent and reduce the cohesiveness of the corridor. Environment Environmental features in the Eastern Midlothian area influence the placement and scale of development. · Significant Features: Steep slopes and erodible soils are concentrated in a few locations in the Eastern Midlothian area. Regulation: All development in the County is regulated under the Commonwealth of Virginia's Chesapeake Bay Act, and must meet the act's environmental standards. Having only a few creeks and streams, most of the Eastern Midlothian area is regulated under the act's less stringent Resource Management Areas rules, or may be able to "opt out" of the Bay Act completely. Development: Many developments in the County complement their surrounding environmental features. The Boulders, a mixed use office and high density residential development just north of the study area, is surrounded by very steep slopes and erodible soils. However, the superior design of the project, in accord with nature, uses these environmental characteristics to add to its attractiveness and marketability. Community Facilities and Services The following County public facilities are located in the Eastern Midlothian area: one fire station and rescue squad; two schools; and park facilities. In addition, the Virginia State Police Headquarters is located on Midlothian Turnpike. The study area has limited access to park and library facilities. Map D identifies these existing public facilities located in the study area. · Public Utilities: The study area is well served by public water and sewer, offering economic development, as well as residential development opportunities for the area. Law Enforcement: The crime rate and type in the study area are comparable to other areas throughout the County. The primary criminal activities effecting the residents of this area are related to property type crimes such as residential burglaries, larcenies from autos and auto theft. Many citizens have expressed concern for personal safety and property security in the area. This overall perception and continued community concern about crime led to the Police Department's t996 initiation of a community policing program for the businesses located along the Eastern Midlothian Business Corridor. A comparison of crime rates for the years 1995 and 1996 has shown a 20.5 percent decrease in the crime rate in this area. This decrease is especially significant in light of the fact that the County had a three percent increase in its overall crime rate for this same time period. The Police Department has also started a Crime Prevention Through Environmental Design (CPTED) program that promotes safe and secure site design principles for development. The CPTED program is available to citizens and businesses for information, education and design critiques to help establish a safe and secure community. · Parks: There is only one park in the area, a sports facility associated with A.M. Davis Elementary School. Libraries: LaPrade Library, the closest to the study area, is substantially over capacity and has one of the fastest growing service areas in the County. This library will be replaced in the next few years by a larger, new LaPrade Library that will better serve the community. EM7 1/21/98 (Map D) Existing Public Facilities within the Eastern Midlothian Area ForeM View Re~cue Squad State Police EIsm. Davis Athletic NOTE: Land use boundaries and road alignments are generalized ss shown. Prepared by the Chesterfield County Planning Dept. North Febru=7, 1997 · Mldd~ THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan Housing and Communities There are a wide variety of housing opportunities available in the Eastern Midlothian area, including single family homes, apartments, townhouses and mobile home parks (see Table 3). TABLE 3 NUMBER AND TYPE OF HOUSING UNITS IN EASTERN MIDLOTHIAN Type of Housing Number of Units in Pement of E. Number of Units Percent of County E. Midlothian Midlothian Housing in County Housing Units Units Single family 1775 57% 73781 ' 82% Mobile Homes 85 3% 2421 3% Townhouses 351 11% 2131 2% Apartments 904 29% 10821 13% Total 3115 100% 89700 100% Source: Chesterfield County Planning Department, 1995 Multifamily Housing: As demonstrated by Chart 3, the Eastern Midlothian area has a larger percentage of multi-family units than the County as a whole. This results from a higher pementage of both apartments and townhouses than the rest of the County. Single family homes account for 57% of housing units in Eastern Midlothian, compared to 82% County wide. Age of Housing: According to the 1990 Census, the average date of home construction in Eastern Midlothian is 1977. Many subdivisions in the area were built over 30 years ago, and were not required to provide the same road and drainage improvements that are required today. · Property Maintenance: During the citizen participation process, many residents expressed concerns about property maintenance and code violations, both in residential and commercial areas. Housing Value: The median housing value in the Eastem Midlothian area was $73,069, according to the 1990 Census. This compares to a median housing value of $87,200 County wide. Further, some residents expressed concerns during the planning process that their housing values were remaining the same or declining, rather than increasing. However, others stated that the area offered more housing value for the money. For further analysis, the Eastern Midlothian area was divided into five communities as shown on Map E. Civic organization information about the following communities was obtained from the County Office of Public Affairs's Civic Organization list, and crime watch information was obtained from the Police Department's Neighborhood Watch Program. Turner Road West: This area is characterized by established, single family, stable neighborhoods, with potential for development along portions of Pocoshock Boulevard and Turner Road. The community has one civic organization and one neighborhood watch program. Turner Road East: Much of this area is comprised of individual "road-stripped" lots with some small single family subdivisions at the southern end and a 210 unit apartment complex, with zoning approval for up to 600 units. There are large tracts of vacant land within the community, where future development may occur. There is one civic association and four neighborhood watches in the community. EM8 1/21198 (Map E) Eastern Midlothian Area Communities city of Richmond Pt-~pmm:l by the Chester~eld County Planning Dept. No[th Febn. m~, 1997 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan Turner, Ruthers and Providence: This diverse community is chiefly comprised of subdivisions and road stripped rural lots. However, the area also contains a townhouse development and a mobile home park. A.M. Davis Elementary school, Providence Middle, and the associated sports complex are located within this community. The area has two civic organizations and three neighborhood watches. Scottingham and Whitestone: Scottingham and Whitestone are two connected, interrelated, subdivisions. Residents have expressed concern about potential development of vacant land around them, through traffic, and the physical division of their neighborhood, caused by the construction of Powhite Parkway. The two subdivisions have a joint civic association and neighborhood watch. Golden Corral is one of the many successful businesses in the Eastern Midlothian Business District. Midlothian North: The area of Eastern Midlothian north of Midlothian Turnpike has much less residential development than south of Midlothian Turnpike. However, there are four subdivisions in the community and a few road stripped lots. There is also a retirement community and an apartment complex in the area. There are two civic associations in this community and one neighborhood watch. As shown by the preceding information, The Virginian is a residential retirement community in the Midlothian there are numerous civic associations in North Community. the area, however, there is the possibility for many more. Civic associations are an important part of any community; they foster a community identity, and promote stability for the community. Economic Market Conditions Information concerning existing economic conditions for the residential, retail, industrial, office and hotel/convention center markets can be found in "Analysis of the Potential for Activity in the Eastern Midlothian Turnpike Study Area of Chesterfield County," a 1996 consultant study commissioned by Chesterfield County. This study provides information about the demographic and economic characteristics of the Eastern Midlothian market area, shopping and spending patterns of market area residents, estimates of demand for retail and retail related services, as well as other pertinent economic data. Further information about economic conditions in the business district was collected by staff. Key findings are as follows: Stable Market Area: The market area for the Eastern Midlothian study area is large in terms of both geography and households. It contains approximately 84,300 households with an average household income of $54,225, and is cleady regional in scale. In 1995 the market supported 7.7 million square feet EM9 1/21/98 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan of retail and retail related services. Housing Growth: Sufficient vacant land exists within the market area to accommodate future residential development necessary to sustain the demand for retail and retail related services within the study area. Tax Base Enhancement: Given Eastern Midlothian's proximity to Chippenham and Powhite Parkways and the amount of vacant land near those interchanges, opportunities exist to diversify the tax base with employment center uses such as light industrial uses and corporate offices. Moreover, future development opportunity exists in the study area for multi-tenant industrial activity, commonly known as "flex space." An ideal location for this use in the area is in close proximity to Chippenham Parkway. Market Penetration Level: The market analysis revealed that 45 pement of households within the market area come to Eastem Midlothian to make purchases, utilize services and conduct business.' Out of those households, 30 percent come once a week or more. This reflects an effective market penetration level of 15 to 20 percent, meaning that business in the Eastern Midlothian area should target those households who come to the area, but come on an infrequent basis. Market Transition: A transition within the market may diminish commercial/retail uses as the dominant land use within the study area. While adjustments are made to the market by the private sector, there is a period of time in which real estate values may become depressed and vacant space increases. This market condition may afford an opportunity for building activity that creates a less desirable impression in the commercial area. Space may be leased which yields a short term return, but seriously damages the long term viability of the area. Many communities consider uses such as gold exchanges, pawn shops, bail bonding, and check cashing stores to have a negative impact on other businesses. Responding to community concern, in March, 1997 the Chesterfield County Board of Supervisors adopted a Zoning Ordinance amendment requiring that bondsmen, check cashing establishments, motor vehicle consignment lots, occult sciences, indoor and outdoor flea markets, and pawnbrokers be located in a General Business (C-5) District with a Conditional Use Permit. Any of these uses at that time located in the County were rendered non-conforming by this ordinance. Cloverleaf Mall: Constructed in 1972, with nearly 700,000 square feet of retail space offering a wide variety of retail tenants, Cloverleaf Mall anchors the eastern portion of the business district. A shift in demand for goods and services would be likely to impact retail space allocations in the area. Cloverleaf Mall may be impacted by these changes or increased competition from outside of the study area. Business Involvement: Through the planning process, planning staff worked with leaders from the business community. These leaders have formed a business group, the Gateway Business Association, for the purpose of promoting and improving the vitality of the business environment for the area. EM10 1/21/98 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan A PLAN FOR ACTION I. Goals The vision of the Eastem Midlothian Plan is a sustainable community with stable, healthy businesses and residential neighborhoods. The goals listed below foster the vision and establish a framework for the Plan's more specific recommendations. Create an inviting atmosphere where people will want to work, play, shop and live. 1. Insure that the area is actually and perceptually safe and secure. 2. Create a positive and unique identity. 3. Cultivate a working relationship between residents, businesses and the County to improve the vitality of neighborhoods and businesses. Strengthen neighborhoods and community in the area. 1. Increase home ownership. 2. Promote a balance of housing types. 3. Encourage the formation of neighborhood and community associations. 4. Provide services and facilities to support neighborhoods. Ensure Eastern Midlothian functions as an economic center for the region. 1. Promote a vital, marketable, and healthy business community. 2. Foster a diversity of profitable businesses. 3. Encourage investment in the area for new business development and redevelopment. 4. Identify appropriate locations for employment centers. 5. Ensure that the area is economically viable for businesses and residents. Achieve harmony among land uses. 1. Mitigate impacts from incompatible or conflicting land uses. ' 2. Encourage larger scale site planning. 3. Coordinate development between adjoining parcels. 4. Discourage residential development in areas planned for office, business and industrial development. Provide a safe, efficient, and cost-effective transportation network. 1. Ensure proposed land uses and densities are controlled to provide a safe and efficient transportation network. 2. Limit the number and properly locate direct access to major arterials and collectors. 3. Minimize the traffic impact of non-residential development on residential neighborhoods. 4. Encourage pedestrian activity where appropriate. Improve the aesthetic quality and functional design of Eastern Midlothian Turnpike. 1. Create a positive and unique visual identity. 2. Encourage businesses to replace signs that do not meet existing sign regulations with signs that do. 3. Ensure appropriate development standards are in place for new development and redevelopment. THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan II. Recommendations The following recommendations are the specific actions required to carry out the Eastern Midlothian Plan. These recommendations, combined with the land use plan and the targeted strategies that follow, will guide the future of the Eastern Midlothian area. However, these recommendations are not enough alone; they should be carried out by cooperation between businesses, residents, and government. A specific implementation strategy follows at the end of this Plan that describes how and when each recommendation could be implemented. A. Land Use 1. Land Use Plan: Use the recommendations of the land use plan to guide future decisions regarding the future use of land. 2. Prevent Land Use Encroachments: Do not allow residential development in non-residential areas (areas designated for light industrial, regional mixed use, or office land uses) and vice versa. Residential/Agricultural amendment: Through the pending Residential/Agricultural Ordinance amendment to the County Zoning Ordinance, establish a new residential category that would allow residential uses on large acreage but not allow typical agricultural operations such as stock farms. Initiate a County-wide rezoning to convert existing Agricultural (A) zoned parcels located in the more urbanized parts of the County to this new category. 4. Zoning Options: Support proposed Zoning Ordinance changes for uses permitted by right in the C-5 zoning classification along the Eastern Midlothian corridor. Urban Design: Work with the Gateway Business Association, the Eastern Midlothian Business Alliance, the Virginia Department of Transportation, businesses, property owners and citizens to develop design oriented solutions to: a. Create a positive identity through public and private landscaping improvements. b. Reduce the number of signs on Midlothian Turnpike. c. Create a positive first impression at the entrance to the Eastern Midlothian business district from the east and west. d. Improve the perception of safety and security. e. Reduce the amount of parking exposed to the roadway. f. Improve vehicle and pedestrian circulation between sites and along Midlothian Turnpike. B. Economic Growth and Business Development 1. Business Strategy: Follow the recommendations of the Eastern Midlothian Corridor Business Development Strategy (starting on EM19). C. Public Facilities and Transportation 1. Capital Improvement Program: Continue to use the County's Public Facilities Plan as the primary guide for initiating future public facility projects in the County's Capital Improvement Program. 2. Thoroughfare Plan: Continue to use the County's Thoroughfare Plan as the guide for recommendations on development proposals. Access to Major Arterials and Collectors: Access to major arterials and collectors should be controlled. To control the number of access locations, accesses may need to be shared with adjacent properties. As new development and redevelopment occurs, adequate access separation and mitigating EM12 1/21/98 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan road improvements (to include turn lanes and pavement widening) should be provided. Pedestrian Access: Develop a network of sidewalks and other paths, where appropriate, that provide convenient pedestrian travel between land uses. Additional Access Off Of Chippenham Parkway: As the area in the south west quadrant of the Chippenham Parkway/Route 60 interchange develops/redevelops, consideration should be given to direct access to Chippenham Parkway. Environment. The policies currently in place are sufficient to achieve the goals of this Plan. Housing and Neighborhood Recommendations Committee on the Future: Carry out the neighborhood preservation strategies contained in the Chesterfield County Committee On The Future's 1995 report, Neighborhood Preservation in Chesterfield County. These strategies include such initiatives as establishing working partnerships among neighborhoods and government, strengthening neighborhood schools, promoting neighborhood safety, and improving public facilities in neighborhoods. Community Initiative: Implement the recommendations of the Community Initiative for the Eastern Midlothian area (see following section). III. The Land Use Plan The Land Use Plan for the Eastern Midlothian area is a guide for future changes. It strives to: · Promote a balance between the needs for residential and employment growth. · Provide for the ongoing economic vitality of the area and the County by identifying areas for future employment center and business uses. · Protect residential development from encroachment by non-residential land uses and vice versa. · Maximize public facilities investments by encouraging commercial/industrial development and expansion where appropriate. · Provide flexibility for a variety of land uses. The Land Use Plan (shown on Map G) shows the recommended future development pattern for the Eastern Midlothian area. It provides for a mix of uses in the future, in accordance with demand forecasts provided by the County sponsored market analysis for the area, Analysis of the Potential for Activity in the Eastern Midlothian Turnpike StudyArea of Chesterfield County. This map will be useful as a guide for future land use decisions. Land use categories for the Plan are presented in Chart 3. EM13 1/21/98 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan Chart 3 LAND USE CATEGORIES The plan recommends the following land use categories as illustrated on Map G. Neighborhood Convenience: (Not shown on Land Use Plan) Neighborhood oriented uses (C-1 and O-1 Districts) such as limited retail, personal services, and offices. Limited retail, personal service, and office centers should be provided within planned residential areas to attract customers from immediate neighborhoods only. Preferably, they should be planned in conjunction with new residential projects. These centers should be sited on one corner of an intersection of two collector streets or where a collector intersects with an arterial road. Residential: 2.51-4 units/acre. 7.01-14 units/acre. Office: Professional, business, governmental, industrial and administrative offices (0-2 Districts). Community Mixed Use: Community-scale development (C-3 District) including shopping centers, other commercial, and office uses, not to include residential development. (See General Notes B and C) · Regional Mixed Use: (C-4 District) A mixture of integrated office, shopping center, and light industrial parks. Where appropriate, this area could include community scale mixed uses such as shopping centers, other commercial uses, or offices, not to include residential development. Regional Mixed Use areas should be designed to be compatible with surrounding residential areas. Offices, churches, or other similar uses should be located between more intense commercial or light industrial uses and surrounding residential areas to insure effective land use transitions. Uses should be planned and designed to accommodate pedestrian access. (See General Notes B and C) · Light Industrial: Limited industrial uses (I-1 district uses and some Iow intensity I-2 District uses) such as offices and light manufacturing dependent upon raw materials first processed elsewhere. Limited retail and service uses that are accessory to industrial uses are also appropriate when part of an integrated industrial development. Note 1: If these residential parcels are aggregated, higher density residential, office, or other transitional uses may be appropriate. Note 2: If these light industrial parcels are aggregated with the community mixed use parcels to the north (adjacent to Midlothian Turnpike) to give greater depth to the northern parcels, and the development of the parcels is oriented north towards Midlothian Turnpike, then these parcels may be appropriate for community mixed uses. Note 3: The area fronting on Midlothian Turnpike, south of the Gateway Centre project, is shown on the land use plan for light industrial uses. The Plan supports commercial uses if they are integrated and supporting to the adjacent project development, and if they are designed to enhance the appearance of the overall development. Note 4: Under certain circumstances, office/warehouse uses may be appropriate provided such uses are designed to be perceived as office use and in a manner which could include a requirement to orient loading areas away from residential uses. General Note: A. In some cases, future land use classifications are appropriateif parcels are part of a larger scale development plan that provided for an aggregation of parcels, thereby allowing sufficient land to provide appropriate buffers and land use transitions. B. Within the Community Mixed Use and Regional Mixed Use areas, other more intense uses may be appropriate following an evaluation of the specific site and its location with respect to surrounding uses, special design criteria and other operational conditions, so as to insure that the use will not adversely impact existing and anticipated area development. C. Should it later be determined under any circumstances that residential uses may be appropriate within the Community Mixed Use and Regional Mixed Use areas, then these residential uses should be of high quality and upscale design, subsidiary to and integrated within office, commercial or light , industrial projects. EM14 1/21/98 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan THE COMMUNITY INITIATIVE A. Background The Community Initiative is a series of strategies devoted to building community. It establishes a foundation for residents and business persons to identify their needs and priorities. Chesterfield County, community agencies and others can work together to implement the actions that must occur if visions are to become reality. The Community Initiative is an opportunity to produce real and needed change that is based upon the wisdom of the people who know their community best. The Community Initiative endorses the concept of neighborhood wellness, which is defined as a state of livability in neighborhoods where housing is decent and safe; private yards and public spaces are well maintained; business is an integral part of the community; crime is Iow; public facilities are in good condition, and both residents and business owners/operators are active in neighborhood affairs. It also refers to an environment supportive of investments, both private and public, and one in which property values are protected and neighborhood character is preserved. The Community Initiative is committed to maintaining healthy neighborhoods. Its main goals are to: · Create a sense of community, · Build neighborhood self-sufficiency, · Ensure the delivery of County services in a coordinated and focused manner, · Encourage further cooperation between residents, businesses and the County. B. Goals and Objectives Goals and objectives, developed from a list of community issues and priorities identified by residents and businesses at community meetings, serve as building blocks in addressing community issues and priorities. 1. Community Identity: Promote the identity of the Eastern Midlothian Community. a. Identity: Develop a community identity that creates a sense of place and belonging for residents and businesses and unifies the various interests in the neighborhoods into cooperative forces for mutual satisfaction. 2. Property Maintenance: Preserve the Eastern Midlothian Area Community's housing and businesses. Correct property maintenance problems where needed and sustain otherwise healthy conditions. a. Preservation: Promote housing and business preservation efforts where appropriate. b, Maintenance: Identify areas for systematic nuisance abatement, property maintenance, and code enforcement. 3. Community Beautification: Enhance beautification activities in the Eastern Midlothian Area Community. a. Public/Private Activities: Expand public and private activities to beautify the area. 4. Public Safety: Make neighborhoods, shopping areas, offices and other places of business safer through active resident and business involvement in crime prevention and elimination. 5. Traffic Safety: Improve traffic safety in the Eastern Midlothian Area. a. Network: Provide a safe and efficient transportation network for pedestrians, cyclists, and motorists. EM15 1/21/98 THE PLAN FOR CHESTERFIELD The Eastern Midlothian P/an 6. Neighborhood Schools: Emphasize the importance of the Eastern Midlothian neighborhood schools as a focal point in the attraction and retention of families in the community. Cooperation: Encourage further cooperation between neighborhood schools, the school system, County departments, neighborhoods, and businesses to support and promote the Community Initiative. C. Recommended Actions The following strategies provide specific courses of action which detail how the aforementioned goals and objectives will be achieved. The residents and businesses of the Eastern Midlothian community have an important role to play in the wellness of the community, both today and in the future. They should take an active role in enhancing the Eastern Midlothian Area community. Understanding the County has limited resources, the successful implementation of this initiative ultimately depends on the commitment that residents and business people bring to making and keeping their community a good place to live and do business. 1. Community Identity a. Neighborhood Organizations: Encourage the formation of neighborhood organizations where none exist. Include residents, property owners, and businesses. b. Resident Renters: Encourage apartment dwellers, residents who rent their homes and owners of rental property to become more involved in the community process. c. Community Events: Neighborhood organizations should support a variety of community events and activities. d. Real Estate/Development Community: Educate the real estate/development community through seminars highlighting opportunities for investments. Improvements to Public and Private Spaces: Encourage neighborhood organizations, resident and business efforts to make physical improvements in private and public spaces that help create a sense of place in the community. 2. Property Maintenance Program Community Standards: Combine public information efforts with proactive code enforcement to make residents and businesses aware of specific problems which do not meet community maintenance standards, and encourage maintenance to those standards. Encourage residents and property owners to undertake self-inspection of property according to guidelines developed by the County. Improvement: Encourage home improvement and maintenance activities throughout the Eastern Midlothian Area Community. Develop a self-inspection property maintenance checklist for distribution and use by residents as a means of encouraging self-help clean-up activities. 3. Community Beautification Public Facilities: Maintain a high level of property maintenance for the Eastern Midlothian Area schools, rescue squad, and fire department, and encourage residents and businesses to help keep these facilities clean. b. Tree and Flower Planting: Encourage and support resident and business self-help activities to beauti~ public and private properties through tree and flower planting activities. 4. Public Safety: Support and expand residential and business community crime prevention and community EM16 1/21198 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan policing programs, initiatives and activities in the Eastern Midlothian area. Neighborhoods: Enhance existing citizen participation in current Neighborhood Watch and other crime prevention programs. Empower residents to address crime problems, issues and concerns within their individual communities. Enhance police and resident cooperation, support and problem solving abilities. Evaluate individual communities for their need and potential for community policing programs. Business Community: Support and enhance the existing community policing program for the businesses along the Eastern Midlothian corridor. Continue supportand participation in established business organizations addressing issues that confront the Eastern Midlothian corridor area. Establish a community policing office at Cloverleaf Mall to serve the residents, businesses and users of the area. Crime Prevention Through Environmental Design (CPTED) Principles: Apply CPTED principles through the proper design and effective use of the built environment, leading to a reduction in the fear and incidence of crime. The following CPTED principles could be applied in the Eastern Midlothian corridor: 1) Natural surveillance opportunities. a) Maximizing visibility onto and from the site. b) Providing opportunities for people and activities that maximize surveillance opportunities. 2) Natural access control opportunities. a) Limiting and controlling citizen's use of a site. This includes access onto and from the site, as well as between certain areas of the site. b) Identifying specific activity areas within the site. 3) Territorial reinforcement opportunities. a) Delineation of ownership on the site. b) Definition of use on the site. 5. Traffic Safety a. Traffic Safety: Residents and businesses should be encouraged to promptly report traffic safety problems, and speeding checkpoints should be rotated to discourage speeding where appropriate. Community Schools a. Training School Staff: Include community involvement training as part of the school staff development. b. Adopt a School: Expand the "Adopt-a-School" programs and other in-kind programs. c. Provide Information: Circulate information to the community about neighborhood schools. d. Funding: Ensure that the Community Initiative schools receive the necessary funding and resources to make and keep them competitive with newer County schools. County Organization a. Team Approach: Teamwork and County Departmental cooperation is imperative to the success of the Eastern Midlothian Area Community Initiative. 1 ) Code Compliance: Self Inspection Approach: A cross departmental team of County departments EM17 1/21/98 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan responsible for code enforcement should undertake a proactive code enforcement program including education and the development of a self-inspection approach. Planning Department: The Planning Department should do the following activities in support of the Eastern Midlothian Community Initiative. 1) Coordination: Provide coordination and evaluation of the Community Initiative by adding the effort to the Planning Department's Work Program. 2) Neighborhood Associations: Assist the neighborhoods of the Eastern Midlothian Area Community Initiative in their desire to organize neighborhood associations. EM18 1D1~8 THE PLAN FOR CHESTERFIELD The Eastem Midlothian Plan THE EASTERN MIDLOTHIAN CORRIDOR BUSINESS DEVELOPMENT STRATEGY A. Background Historically, the Eastern Midlothian Turnpike corridor has functioned as a multi-use area offering the opportunity to do business, shop and be entertained. This business development strategy is a tool to help maintain this course. Because no single initiative can successfully operate in a vacuum, all activities focusing on economic activity in the Eastern Midlothian corridor should fit into an overall strategy, based on existing private and public sector support. The strategy should incorporate many available resources into its implementation. Because of the huge private sector investment made along the Eastern Midlothian corridor, area businesses and property owners should take the lead in implementing this strategy. Economic growth is essential to the vitality of every community, influencing decisions citizens, business and property owners make about where to invest. Presently serving a large regional market composed of much of Chesterfield County and Richmond, the area encompassed by this business strategy offers great opportunity for future business development, expansion and diversification. While retailing will continue to be a primary land use, the opportunity exists for additional office and light industrial/flex space activity in the area, taking advantage of an established transportation network. B. The Eastern Midlothian Business Alliance The future of the Eastern Midlothian area is more closely tied to private investment and market forces than to the actions of government. Therefore, the role that private citizens, businesses and property owners play in this business development strategy is absolutely critical to its success. Implementation of this strategy will require great organizational and managerial capacities. Clearly, Chesterfield County needs to call on the vigorous leadership, professional and managerial talent, and investment assistance of the private sector. The first steps have already been taken by the formation of the Gateway Business Association. Now, a more comprehensive structure of intergovernmental and private business and civic leaders is required. It is recommended that a representative group of civic leaders and business people work closely to form the Eastern Midlothian Business Alliance. 1. Business Alliance Objectives The Eastem Midlothian Business Alliance is one that requires staying power; immediate successes are not as important as sustained accomplishments of long term objectives. More specific implementation of the strategy will be subject to continuous modifications of projects and budgets. However, strong and consistently supported community objectives for the Eastern Midlothian Business Alliance will be an important test of the credibility of public and civic commitment. Based on the evaluation of present market prospects and physical development opportunities, the following are basic objectives to guide the alliance. Maximize Private Investment: Attract maximum feasible new private investment in offices, flex space/light industrial, retail, and other commercial facilities and businesses. Success in achieving this can be measured in: 1) New development investments and jobs created. 2) Existing businesses retained, expanded or improved. 4) New businesses formed or located. 5) Increased profits for existing property owners and businesses. 6) Increased property assessments. EM19 1/21/98 THE PLAN FOR CHESTERFIELD The Eastern Mid/othian Plan Avoid Deterioration Through Productive Use of Land and Buildings: Use a suitable mix of building preservation, rehabilitation with adaptive re-uses, and redevelopment to gain the most effective use of land and building resources consistent with available market demand and supportable public improvements. Vacant and under-used land, often held in fragmented ownership, has an economic blighting effect and serves neither public nor private purposes. Such under-use or disuse of land should be discouraged by vadous actions, including acquisition for immediate redevelopment, land-pooling, and/or interim use until markets support the ultimate re-use potential. Success in achieving this goal can be :measured in terms of: 1) Property transactions for early improvement purposes. 2) Elimination and/or re-use of disused or vacant premises. 3) Level of rehabilitation completions. 4) Numbers of obsolete and deteriorated structures cleared. Promote Strategic Public Investment: Work with the County through promoting limited public projects leveraged with private investment. A varied range of public funding sources should be used to provide public improvements and other incentives to attract private investment. Focus public funds to key projects which cannot be accomplished solely with private financing. Success in achieving this goal will be measured by the County's ability to expand, rather than reduce, the quality of county services without increasing tax rates. 2. Fundamental Principles of The Eastern Midlothian Business Alliance Some of the fundamental principles and assumptions underlying the creation of this alliance structure are as follows: Business Commitment: The interest of business leaders and developers to prevent a deterioration of Eastern Midlothian must be followed with broad-based private sector commitments of time, dollars and political support. This must be the primary engine driving this initiative. Organization: There must be one key, permanent and professionally staffed development orqanization exclusively devoted to execution of this strategy to deal in a unified manner with maior project developers, private investors and civic participants. Business has a great stake in the future of the corridor, and this organization should be primarily privately funded and operated in order to give it maximum flexibility to carry out its mission. Privately funded organizations have more financial options, have fewer hiring constraints, and can react quicker to market driven changes than government, because of government's greater public responsibilities. County Support: Chesterfield County staff will need to work closely with the Business Alliance, and must be dedicated to using all of the tools at their disposal to improve the Eastern Midlothian area. The County should play a key development role by using its legal, administrative, and financial capacities to help strengthen the Eastern Midlothian corridor. Coordination With The Gateway Business Association: The objectives of the Eastern Midlothian Business Alliance should complement and be closely coordinated with those of the Gateway Business Association. As the Business Alliance takes on the broad strategic role of promoting business development and investment, the Gateway Business Association can continue to focus on specific marketing and improvement strategies. 3. Business Alliance Structure ao Business Professional: Key to the realization of the Alliances's coordination capacity will be the employment of a successful high level development professional. The alliance should handle the following functions: EM20 1/21/98 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan 1) Project planning and feasibility analysis 2) Project investment packaging 3) Project management 4) Land assembly and clearance 5) Land disposition, developer agreements, and developer assistance 6) Coordination and expediting of public actions in support of private development 7) Financial management and investor services 8) Identify new and additional approaches County Role: The Eastern Midlothian Alliance will draw on substantial professional staff leadership and technical personnel available from departments of County Government. County staff would be pooled for the purposes of providing, where appropriate, advice and/or assistance in the following areas: 1) County representation in developer negotiations 2) Public land acquisition 3) Documentation of blight and preparation of formal redevelopment plans 4) Grant applications and administration 5) Review of planning and development recommendations and funding sources 6) Zoning administration 7) Capital budget/program planning C. Other Recommended Business Strategy Actions A number of important actions will be necessary following the adoption of the Eastem Midlothian Plan, requiring close cooperation between Chesterfield County, the Eastern Midlothian Business Alliance and the Gateway Business Association. This Business Development Strategy must be translated into specific management provisions and fiscal program commitments, and provide a carefully documented legal basis for applying County powers of preservation and redevelopment. The following action steps offer a generalized way of defining County policies and priorities to help private initiatives while avoiding preconceived or restrictively detailed plans that could inhibit spontaneous private plans. Each category of action combines a coordinated range of different types of tools, powers, and resources that could be made available. 1. Action Steps Action steps describe a series of specific initiatives that the County and the Eastern Midlothian Business Alliance can use to implement the overall strategy. In general, each action step outlines the proposed tool and identifies who is responsible for specific decisions and expenses. Land Assembly Tools: Development projects and public improvements generally require parcels of land that are larger than those currently held by one individual or group of individuals. The Eastern Midlothian Business Alliance or other private entities should act in a coordinated manner to bdng scattered parcels under one ownership or control. Public-private land assembly may take various forms, including: 1) Land Pooling: A number of private property owners jointly offer their property for sale or for investment in a project venture. 2) Land Banking: Organizations purchase options or purchase properties for later resale for development of an assembled parcel; 3) Private Land Assembly: Conducted by individuals or organizations through cash purchase, EM21 1~1~8 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan trade, purchase of options on privately or publicly owned land. b. Zoning Tools: Use the rezoning process to support revitalization. 1) Rezoning: The County Board of Supervisors should initiate commercial rezonings for property that complies with the Eastern Midlothian Plan, in order to stimulate appropriate development. 2) Flexible Zoning: Grant zoning variances, conditional uses, and special exceptions to the Zoning Ordinance where necessary to allow innovative uses or development, but not lower quatity development standards. Selective Clearance of Blighted Buildings: Where building vacancies have created a blighting influence on adjacent properties, the Alliance and the County should work together to remove them. Further, where existing buildings have prevented the redevelopment of parcels because of the cost associated with removal or redevelopment of existing structures, the Alliance should work to have them removed in order to redevelop the property. d. Design: The Eastern Midlothian Business Alliance and Gateway Business Association should work to address design issues in the Eastern Midlothian Corridor. Project Development Incentives: Large-scale development hinges on attracting major private investments to desired sites. Possible incentives are covered elsewhere under land assembly, zoning, and capital improvements. Focus public funds to key projects which cannot be accomplished solely with private financing. For such actions to be successful, they will need to be brought together through a) comprehensive public incentive planning; b) direct matching of private investment with public commitments; c) funding support for preliminary planning and pre-feasibility studies; d) developer designation for key projects; and e) formation of project-specific partnerships. Capital Improvements: Targeted public capital improvements can lead and direct private investments. The Eastern Midlothian Alliance should work, where possible, to effectively leverage County capital improvements, focusing on: streetscape, roads, utility and drainage improvements which improve the competitiveness of Eastern Midlothian sites and reduce developer costs. Explore New State Enterprise Zone Options: Recently adopted state legislation concerning local enterprise zone taxation programs could provide additional development tools for the Eastern Midlothian Turnpike corridor. 2. Action Areas Action areas highlight geographic areas appropriate for different action steps. These action areas involve and address the different sets of conditions found within the Eastern Midlothian area and provide support for achieving Strategy objectives, including the following: · Major multi-use redevelopment · Mixed use infill and rehabilitation · Business and commercial consolidation · Commercial district consolidation Southern Autotronics is an excellent example of an adaptive reuse. The building Map H illustrates the boundaries of each was originally a bank, and the current business owner converted the building for type of area. Some of the action steps his business. EM22 1/21/98 THE PLAN FOR CHESTERFIELD The Eastern Midlothian Plan are appropriate in several non-contiguous areas, while others are appropriate in only one section. A summary rationale for each designation follows. Major Multi-use Development: Encourage large-scale retail, office, and industrial flex space projects in these areas. Other rehabilitation and re-use projects may be included if they do not limit larger-scale development options. Public incentives may be major and include direct assistance in private ventures, rezonings, landscaping, road and utility improvements and limited publicly assisted land acquisition for major projects. Mixed-Use Infill: Combine rehabilitation and re-use of existing quality buildings with selective demolition and redevelopment of vacant.or underutilized properties. Design standards and effective design review procedures can assist greatly in attaining the desired small-scale/mixed use character of development in this area. Supportive actions include pedestrian walk ways and landscaping treatments. Business/Commercial Consolidation: Encourage the retention and upgrading of existing businesses, selective clearance of vacant or underutilized structures, and inflll with compatible new development. Public/private sector incentives may include landscaping treatments and small scale improvements to existing buildings. Flexible Redevelopment: Attract new high quality uses by emphasizing adaptive reuse of existing buildings, landscaping, clearage, land assembly and facade rehabilitation. Emphasize provision of landscaping. D. Implementation These are the steps that will take this strategy from an idea on paper to a reality. 1. The Chesterfield County Board of Supervisors adopts Eastern Midlothian Plan and related ordinance amendments. 2. The Eastern Midlothian Business Alliance structure is formed, funded, and staffed. 3. New initiatives are developed by the Gateway Business Association. In the next decade, market and private investment trends in the Eastern Midlothian area will require an accumulation of private initiatives from every quarter, not only from developers, but from many of the following sectors: a. Individual property owners who decide to invest, sell, or lease properties; b. Lending institutions; c. Small and medium businesses thinking of an Eastern Midlothian location and seeking space in an existing, rehabilitated, or newly built structure; d. Major companies seeking to procure new buildings; e. Others considering expansion options in the Eastern Midlothian area; f. Investors considering new and unique ventures; g. Existing or new neighborhood associations undertaking self-help initiatives in the residential areas. EM23 1/21/98 P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertisin9 Affidavit (This is not a bi,i, please pay from invoice) CHESTERFIELD CO~BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX ~0 CHESTERFIELD VA 23832 220806 04/z5/98 04/z5/98 121 Description TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 53 478.06 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc,, in the City of Richmond, State of Virginia, on the following dates: 04/08/98 08/15/98 The first insertion being given Sworn to and subscribed before me this ~:~ _ otary Public ~klCn]i a Not City of RichmOnd My Commission expires __ 03/3 I/01 0~/08/98 SM THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU Meeting Date: April 22, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Item Number: 16 .B. Subject: Public Hearing to Consider an Ordinance Amendment Regarding the Emergency Communications Systerr Microwave Paths County Administrator's Comments: County Administrator: ~e'/~.~ Board Action Requested: Public hearing to consider an ordinance amendment regarding the Emergency Communications System Microwave Paths Summary of Information: The County is preparing to invest $24.6 million to upgrade the emergency communications system supported by a looped microwave system with eight towers. In order to protect this investment and public safety, the County's public safety departments (Police, Fire, Sheriff) have requested an ordinance to protect the microwave paths that relay communications between the towers from interference by high-rise buildings and other tall structures. Should the paths be interrupted by a high-rise building or other tall structure, this could prevent police and fire personnel from communicating with each other, thus impacting their own safety as well as citizens' safety. This proposed ordinance will protect the system by .requiring structures over 80 feel in height to be reviewed by a Public Safety Review Team for possible interference with the system. It interference is anticipated, the owner must relocate the structure or reroute the microwave paths at his expense. Preparer: ~~~, ~~/~,~' Title: Robert L. Eanes Attachments: 1 Yes [] No Assist. to the County Admin. 1014:22449.1 I# 113 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary. of Information: Since this ordinance amends the zoning chapter of the County Code it will be presented to the Commission for their recommendation. The Planning Commission held a public hearing on March 17, and at their hearing they requested some word changes to the ordinance regarding timing issues imposition of condkions. Staff has made those changes (see attached ordinance) and will present the Planning Commission at their public hearing on April 21, 1998. Due to concerns about the impact on thi,, ordinance of the vested rights bill adopted by the General Assembly (SB570), the Planning directed staffto request the Board of Supervisors to set this matter for a public hearing on April 22, 1998, which the Board did. If the Planning Commission has any comments or recommended changes on April 21, 1998, staffwill present those to the Board on April 22nd. Staff requests that the Board adopt the ordinance. 114 4/21/98 CPC AN ORDINANCE TO AMEND THE DEVELOPMENT STANDARDS MANUAL OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19-507, AND ADDING SECTION 19-507.1 RELATING TO HEIGHT LIMITATIONS OF CERTAIN STRUCTURES AND NON-INTERFERENCE WITH EMERGENCY COMMUNICATIONS SYSTEM BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-507 of the Development Standards Manual of the Code qf the Coun.ty qf Chesterfield 1997, as amended is amended and reenacted to read as follows: Sec. 19-507. Height exemptions and limitations. (a) In order to carry out the provisions of this ordinance, there are hereby established certain zones which include all of the area and airspace of the county lying equal to and above the approach surfaces, transitional surfaces, horizontal surfaces and conical surfaces as they apply to the Chesterfield County Airport. These zones are established as overlay zones, superimposed over the existing base zoning districts, being more specifically zones of airspace that do not affect the uses and activities of the base zones except as provided for in this section. These zones are as follows: (i) "Airport zone": A horizontal zone that is centered about and above the runway, with the floor of the zone 387 feet above mean sea level. (ii) "Approach zone": A sloping zone that extends away from the runway ends along the extended runway centerline, with the floor set by the approach surfaces. The lower surface of the approach zone equals the runway end elevation. The surface of the zone slopes upward as it extends away from the runway. (iii) "Transitional zone": A sloping zone that fans away perpendicular to the runway centerline and approach surfaces, with the floor set by the transitional surfaces. (iv) "Conical zone": A sloping zone that circles around the periphery of and outward from the airport zone with the floor set by the conical surface. The lower surface of the conical zone touches the airport zone at an elevation of 387 feet above mean sea level and slopes upward and outward to an elevation of 587 feet above mean sea level. (v) "Primary zone": A generally horizontal zone that is centered about the runway. The surface of the zone is the same elevation as the elevation of the nearest point of the runway centerline. 1014:22200.1 1 3/24/98 3:56 pm 4/21/98 CPC (vi) The source and the specific geometric design standards for these zones are to be found in Part 77.25, Subchapter E (Airspace), of Title 14 of the Code of Federal Regulations, or in successor federal regulations. Footnote: A copy of this document may be reviewed in the Chesterfield Planning Department and the office of the Director of Aviation Services. The document may be purchased from the Superintendent of Documents, P.O. Box 371954, Pittsburgh, PA 15250-7954 or by calling the Order and Information Desk at (202) 512-1800. (b) Except as otherwise provided in this ordinance, in any zone created by this ordinance no structure shall be erected, altered or maintained, and no vegetation shall be allowed to grow to a height so as to penetrate at any point any referenced surface, also known as the floor, of any zone provided for in section (a). The county shall pay the cost of removing or trimming vegetation that is required to be removed or trimmed because it has penetrated any referenced surface. (c) The height restrictions or floors for the individual zones shall be those planes delineated as surfaces in Part 77.25, Subchapter E (Airspace), of Title 14 of the Code of Federal Regulations, or in successor federal regulations. (d) The permitted heights of all buildings and structures shall be limited to prevent interference with the county's emergency communications system. (e) For the purpose of subsections (a) through (d), "structure" shall mean any object, including a mobile object, constructed or created by man, including but not limited to buildings, towers, cranes, smokestacks, earth formations, overhead transmission lines, flagpoles and ship masts, signs, billboards, church spires, belfries, cupolas, domes, heat transfer units, monuments, tanks, chimneys, flue~, antennae, grain elevat0r~ and d~rricks. (f) Except for the height limits set forth in this section and the limitations of § 19-507,1, no other height limitation specified in the zoning ordinance shall apply to church spires, belfries, cupolas, domes, heat transfer units, tanks, monuments, water towers, chimneys, flues, flagpoles, radio or television antennas, or similar structures having an aggregate area less than twenty-five (25) percent of the ground floor building area; to the parapet walls or bulkheads extending not more than four (4) feet above the limiting height of the building; or to grain elevators, derricks or other necessary industrial, utility or public service structures; provided that no such structure shall exceed a height in any R, R-TH, R-MF, O-1 or C-1 District offrt~ {50)-feet, nor, in any other district, a height of one hundred fiRy (~1503 feet, nor shall any such structure penetrate the floor of any of the zones noted in this section. Va. Code §§ 15.1-25.1; 15.1-491.02 (Code 1978, § 21.1-212) 1014:22200.1 2 3/24/98 3:56 pm 11G 4/21/98 CPC (2) That the Development Standards Manual of the Code of the Count_ of Chesterfield, 1997, as amended, is amended by adding Section 19-507.1 to read as follows: Sec. 19-507.1. Non-Interference with Emergency Communications System. f33 On or after (effective date), no structure 80 feet in height above ground level or taller shall be erected or located in the County, nor shall any structure be altered to such a height without submission to the County's Public Safety Review Team (including the Police Chief.. or his designee; the Fire Chief, or his designee; and the Communications/Electronics Supervisor, or his designee) for their review. If no detrimental impact to the County'~ Radio Communications System microwave paths is anticipated, the Public Safety Review Team shall release the structure for building permit, site plan approval, land disturbance permit or otherwise, within 10 working days after k has been officially submitted for approval. If any detrimental impact is anticipated by the Public Safety Review Team, they may condition release upon agreement by the developer~ owner or agent to perform an engineering study, acceptable to the Public Safety Review Team, tO determine whether there will be any detrimental impact and the nature and extent of such impact. In addition, the Public Safety Review Team may impose conditions deemed necessary to prevent interference with the microwave paths, including a guarantee in a form satisfactory to the county attorney, in an amount sufficient to correct any potential detrimental impact. Upon receipt of the engineering study, the Public Safety Review Team shall review it and any other evidence available to them and, as soon as practicable, shall determine whether a detrimental impact exists, If they determine that a detrimental impact exists, the developer, owner or agent: (i) shall redesign and relocate the structure so as to eliminate the detrimental impact, in a manner approved by the Public Safety Review Team or (ii) shall be responsible for all design, engineering, equipment and modification expenses necessary, to eliminate such impact, to be conducted by a contractor approved by, and in a manner approved by, the Public Safety Review Team. In addition, the developer, owner or agent shall ensure that the County's Radio Communications System is maintained without interruption, in a manner approved by the Public Safety Review Team. Lb3 For the purpose of this ~ection, "structure" shall mean any object, including a mobile object, constructed or created by man, including but not limited to buildings, towers, cranes~ smokestacks, earth formations, overhead transmission lines, flagpoles, shit> masts, signsr billboards, church spires, belfries, cupolas, domes, heat transfer units, mo~umenB, tanks~ chimneys, flue~, antennae, grain elevators and derricks. Lc_) Any person aggrieved by any of the Public Safety Review Team's decisions under this section may appeal that decision pursuant to Section 19-268, (3) That this ordinance shall become effective immediately upon adoption. 1014:22200.1 3/24/98 3:56 pm 3 117 P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 220806 0~/z5/98 04/15/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 31 279.62 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: o4/o8/98 0~/z5/98 The first insertion being given Sworn to and subscribed before me this St~3Vi~¢~nia Notary pUblic City of Richmond My Commission expires 03/31/01 o4/o8/98 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! oft April 22, 1998 Item Number: 16. C. Subject: Public Heating to Consider a Lease Agreement Between the County and GTE for the Lease of Real Property Adjacent to the County Jail County. Administrator's Comments: County Administrator: Board Action Requested: Authorize County Administrator to enter into the lease agreement with GTE. Summary. of Information: The County and GTE have negotiated a lease agreement for GTE to lease ground and tower space on the new telecommunications tower that will be constructed adjacent to the jail. The Board approved the County's zoning request for the construction of this tower on March 11. The agreement requires GTE to construct the tower to County specifications, and then to lease tower space for its antennas upon completion of construction. The initial lease term is for five years. The annual rent is $30,000, and GTE will receive a credit toward its rent payments equal to the cost of constructing the tower, which is estimated to be $150,000. The tower will have enough space so that the County may grant leases to two additional cellular providers in addition to placing its own equipment on the tower. Staff'recommends approving the lease agreement. Preparer: , C .A~_~ Title: County Attorney Steven L. Micas 0607:22453.1 Attachments: []Yes 1No ilsI P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 64§-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO,SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P OBO×i~0 CHESTERFIELD VA 23832 220806 o4/z5/98 04/z5/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 18 81.i8 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 0~/z5/98 EVENTS The first insertion being given Sworn to and subscribed before me this ~~-~--~'~ ,~l. t ublic ~a~e of wrgm~a City of Richmond My Commission expires 03/31/01 0~/z5/98 Supervisor THIS IS NOT A BILL PLEASE PAY FROM INVOICE. THANKYOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: April 22, 1998 Page I of__Z_ Item Number: 16. D. Subject: Public Hearing to Consider a Lease Agreement with Richmond First Tee for Approximately 150 Acres in Ironbridge Park County Administrator's Comments: County Administrator: Board Action Requested: Authorize execution of Lease Agreement. Summary_ of Information: Richmond First Tee has requested that the County lease approximately 150 acres in Ironbridge Park for the purpose of constructing and operating an 18-hole golf course. (See attached map) Richmond First Tee is a non-profit charitable organization and a franchisee of"The First Tee" a subsidiary of the Word Golf Foundation, Inc. The purpose of the First Tee program is to create new facilities and programs to make golf more accessible to people of differing social and economic backgrounds, particularly children who otherwise might not have an opportunity to learn golf. The First Tee program will combine affordable access to the game with programs designed to instill and develop such values in young people as honesty, integrity, sportsmanship, self-esteem, self-discipline, confidence and a solid work ethic. (Continued) Preparer: ~~.-, ~ ¢ oo<3 Title: County Attorney Steven L. Micas 0607:22452.1 Attachments: ~ Yes gNo 1# ll.Y[ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: Under the lease agreement, Richmond First Tee will receive a 30-year lease for nominal annual rental payments. Richmond First Tee will be responsible for constructing and operating an 18-hole golf course facility which according to preliminary plans, shall include a driving range, small tot facility, practice green, maintenance building and clubhouse facility with a pro shop, concession, and public meeting or classroom space. Richmond First Tee will be allowed to renew the lease provided that it is meeting the goals o£its program and is maintaining facilities and operations to a standard approved by the County. The County will bear thc cost of extending utilities to the boundary of the property. Richmond First Tee will be responsible for all other costs of operating and maintaining the Facility. The facility will be open to the public during certain hours, but will provide significant exclusive access, dedicated tee times, and programs for children consistent with the goals of the program. The facility will also offer preferred rates to children residing in the County. As a condition of the lease, Richmond First Tee will provide the County with satisfactory evidence of the financial resources and stability necessary to maintain the facility and its operations for the term of the lease. Richmond First Tee's fees and operational standards must be approved by the County. The facility will be subject to County parks and recreational rules; e.g., no alcohol will be served on the premises. At the expiration of the lease or upon default of the lease, the facilities will become the property of the County. It is expected that the facility will open by the summer of 1999 and will be the very first program of its kind in the country. Staff recommends approval of the lease. 0607:22452.1 120 P, O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 220806 08/z5/98 08/15/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 19 85.69 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 08/15/98 The first insertion being given Sworn to and subscribed before me this ........... ~.~% ~.F~ ~ City of Richmond My CommissiOn expires 03/31/01 06/15/98 Supervisor THIS iS NOT A BILL, PLEASE PAY FROM INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: ApriX 22, 1998 Item Number: 16.E. Subject: PUBLIC HEARING: Ordinance to Vacate Portions of Mid City Road within Mid City Farms Subdivision County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate portions of Mid City Road within Mid City Farms Subdivision. Summary of Information: Timmons, acting on behalf of Forest Lake Associates, L.L.C., a Virginia Limited Liability Company has requested the vacation of portions of Mid City Road in Mid City Farms Subdivision. This request has been reviewed by staff and approval is recommended. District: Bermuda Attachments: Yes No Title: Right of Way Manaqer NE Coar~nt~ 11500560 3649480 SW Coon:llnte 11757250 3~4~9B0 MAP OF CHESTERFIELD COUNTY VIRGINA Apr 07 1998 140(10 SCALE1:4800 4~o, 0o ., .~Tfiliate of Media General ~ P. 'O. Box 85333 Richmond, Virginia 23293-0001. (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice} CHESTSRFILD CO RIGHT WAY RIGHT OF WAY DEPT 220686 04/15/98 CHESTERFIELD, VA. 23832 04/15/98 121 TAKE NOTICE: THAT ON APRIL 22, 1998, AT 1 x 29 261.58 TAKE NOllC~ sore.of C~starfle~ County at ~ ~ ~ ~ ~.VIr- AN ORDIN~o vacate Rltchla, ~t~ April 1913 ~ ~'8~, ~r- ~m~3~4,~ ~2~2~~ Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following date= 04/08/98 04/[5/98 E~NTS The first insertion being given .... Sworn to and subscribed before City of ~ic~ond My C~mission expires 03/31/01 oA/o8/98 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE RECEI'VED CHE$'I E~'~'' ~' ~"~' RECEIVED APR 2 4 t998 APR 2 4 1~8 UTILITIES DEPT. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: April 22, 1998 Item Number: 15. Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on May 27, 1998 at 4:00 p.m. Preparer: Tammy D. Haskins Attachments: ['~ Yes No Title: Acting Clerk to the Board 124