The URL can be used to link to this page

2015-05-27 PacketCHESTERFIELD COUNTY r-` BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 27, 2015 Item Number: 2.A. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Attachments: 0 Yes Title: Assistant County Administrator E No 9 0 00001 I. II. County Administrator's Top 40's List Critical Proiects/Activities 1. ARWA Water Capacity Project 2. Eastern Midlothian Re -development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 3. Irrigation Policies/Demand Management for Water Use 4. River City Sportsplex 5. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. Airport Master Plan 2. Animal Shelter Needs Assessment 3. Bikeway and Trails Plan - at Planning Commission (May, 2015) 4. Capital Improvement Program - Referendum Projects Implementation 5. Cash Proffers 6. Chesterfield Avenue Enhancements Future Phases 7. Chesterfield Arts Center 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Enterprise Risk Management 11. Five Story/Three Story Building Renovations 12. High Speed Rail/Ettrick Train Station 13. Jefferson Davis Streetscape Project- Phase II 14. Joint Meetings of Board of Supervisors/School Board 15. Magnolia Green CDA - construction phase (bond sale completed) 16. Revitalization Work/Schools 2013 Referendum Projects 17. RRPDC - Large Jurisdiction Committee 18. Secondary Road Maintenance Funding 19. Smith/Wagner Building 20. Sports Tourism Plan Implementation 21. Storm Water Management 22. Wellness Incentives - Healthcare III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Animal Welfare Team - 7/2012 3. Board's Appointments Process - 8/2008 4. Bow Hunting Restrictions - 2/24/2010 5. Business Climate Survey - 7/2008 1 600002 Updated 5-20-2015 County Administrator's Top 40's List 6. Business Climate Survey - 4/2010 7. Business Fee Holiday (Extension) - 9/2010 8. Capital Regional Collaborative Focus Group(s) - 4/2015 9. CBLAB Discussions -12/2009 10. Census 2010/Redistricting - 6/2011 11. Checkbook On -Line -11/2014 12. Chesterfield Avenue Enhancements Phase 1 - 5/2011 13. Citizen GIS - 5/2010 14. Citizen Satisfaction Survey - 2008/2010/2012/2014 15. Community Risk Analysis/Emergency Service Coverage -1/2014 16. Comprehensive Plan Adoption -10/2012 17. Coliseum Project - 2/2014 18. COPS Grants 19. Crystal Lakes Townhomes - 6/2014 20. DCR Erosion & Sediment Control Program - 3/11/11 21. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 22. Efficiency Studies - Fire Department and Fleet Management - 6/2008 23. Efficiency Study - Quality/Chesterfield University Consolidation - 7/2009 24. Electronic Message Centers - 9/2011 25. Electronic Signs -1/2010 26. Board's Emergency Notification Process 27. Employee Health Benefits - Contract Rebid - 8/2011 28. Ettrick/VSU Area Plan - 4/2015 29. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 30. Financial/Budget Issues - Adoption of 2014 Budget - 4/2014 - Adoption of County CIP - 4/2014 - Adoption of School CIP - 4/2014 - Bond Issue/Refinancing - AAA Ratings Retained 31. 457 Deferred Comp Plan (Approved) 32. GRTC Service - Funded for FY14 33. Hydrilla Issue 34. Hosting of Hopewell Website 35. Impact Fees for Roads - 9/2008 36. In Focus Implementation - Phase I - 8/2008 37. In -Focus Implementation - Phase II (Payroll/HR) -12/2009 38. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 39. Jefferson Davis Streetscape Project - Phase I - 5/2010 40. Leadership Exchange Visits with City of Richmond 41. 2015 Legislative Program 42. Low Impact Development Standards el C-, 0G G 3 2 Updated 5-20-2015 County Administrator's Top 40's List 43. Mass Grading Ordinance (canceled) 44. Meadowdale Library -11/2008 45. Meadowville Interchange - Ribbon Cutting 12/15/2011 46. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 47. Minor League Baseball (new team) - 2/2010 48. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 49. Planning Fee Structure (General Increases) - 6/2009 50. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 51. Planning Fees (Holiday for Commercial Projects) - 8/2009 52. Police Chase Policy (Regional) - 5/2010 53. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011 54. Potential Legislation - Impact Fees/Cash Proffers -1/2009 55. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 56. Property Maintenance - Rental Inspection Program 57. Public Safety Pay Plans Implemented (Phase I) - 9/2008 58. Recycling Committee Recommendations 59. Redistricting 2011 Calendar/Process Report 60. Regional Workforce Investment Initiative 61. Results of Operations -11/19/2010 and 11/2011 62. RMA - Legislation - 2014 - 3/2014 63. Sign Ordinance 64. Southwest Corridor Water Line - Phase I - 7/2008 65. Sports Tourism Plan -1/2010 66. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 67. Streetlight Policy -12/1/10 68. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 69. Ukrops Kicker Complex - soccer fields - Opened 8/2009 70. Upper Swift Creek Plan (Adopted) - 6/2008 71. Upper Swift Creek Water Quality Ordinances 72. VDOT Subdivision Street Acceptance Requirements - 7/2009 73. VRS Benefits for New Employees - 7/2010 74. Walk Through Building Permit Process -10/2009 75. Water Issues/Restrictions 76. Website Redesign - 6/2009 77. Wind Energy Systems - 3/10/2010 78. Wireless Internet Access in County Facilities - 9/2008 79. Watkins Centre 80. Woolridge Road Reservoir Crossing Project - 5/2010 81. Ukrops Kicker Comples/GRAD Swimming Pool - Stratton Property - Pool opening March, 2012 3 Updated 5-20-2015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 2.8. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Summary of Information: Delegate Roxann Robinson will present HJ723 resolution, commending Arthur S. Warren, as passed by the 2015 General Assembly, to Mr. Warren. Preparer: Mary Ann Curtin Title: Director, Intergovernmental Relations Attachments: 0 Yes 1:1 No # 0000 HOUSE JOINT RESOLUTION NO. 723 Commending Arthur S. Warren Agreed to by the House of Delegates, February 6, 2015 Agreed to by the Senate, February 12, 2015 WHEREAS, Arthur S. Warren, a dedicated public servant who has ably served the citizens of Chesterfield County for 27 years, retires from the Board of Supervisors in 2015; and WHEREAS, Arthur "Art" S. Warren was first elected to the Chesterfield County Board of Supervisors in 1991, representing the Clover Hill District; previously, he had been a member of the Chesterfield Planning Commission for four years; and WHEREAS, during his tenure on the Chesterfield County Board of Supervisors, Art Warren was elected as board chair seven times; he also has chaired the Richmond Regional Planning District Commission and the Richmond Area Metropolitan Transportation Planning Organization; and WHEREAS, Art Warren's influence and guidance extend beyond Chesterfield County; he has served the people of greater Richmond with distinction in many areas, including 23 years as a member—and former chair—of the Capital Region Airport Commission; and WHEREAS, Art Warren has served on the boards of the Virginia Association of Counties, the Virginia Coalition of High Growth Communities, and the Richmond Region Tourism bureau; he also was appointed to the Greater Richmond Partnership, Inc., in 2000, and was chair of the group's board of directors in 2006 - 2007; and WHEREAS, additionally, Art Warren is the former executive director of the Rappahannock -Rapidan Regional Commission and director of planning for the Crater Planning District Commission; and WHEREAS, Chesterfield County has enjoyed a period of great growth during Art Warren's tenure on the Board of Supervisors; the real estate tax rate has fallen and credit -rating agencies awarded the county a top - tier AAA bond rating; and WHEREAS, as a member of the Chesterfield County Board of Supervisors, Art Warren helped oversee the construction of 20 schools, seven fire stations, police precincts, and specialty schools supported by voters in bond referendums; and WHEREAS, during Art Warren's tenure on the Board of Supervisors, 43,000 new jobs were added in Chesterfield County, the population grew by 120,000, and the number of students attending county schools increased by 15,000; and 06 WHEREAS, Art Warren provided leadership and continuity as Chesterfield County was forced to make significant budget reductions due to the nationwide recession; and WHEREAS, other members of the Chesterfield County Board of Supervisors often relied on Art Warren to provide guidance and insight; they also respected his tireless work to maintain the county's quality of life during a period of great change and growth; and WHEREAS, as manager of radiological emergency response preparedness for the Virginia Department of Emergency Management, Art Warren works with staff at all nuclear facilities in the Commonwealth and has conducted many training sessions on homeland security; and WHEREAS, Art Warren was appointed by three governors to be state liaison officer to the federal Nuclear Regulatory Commission; he also has served on numerous other boards and commissions; now, therefore, be it RESOLVED by the House of Delegates, the Senate concurring, That the General Assembly hereby commend Arthur S. Warren, a dedicated public servant, for his many years of service as a member and former chair of the Chesterfield County Board of Supervisors; and, be it RESOLVED FUTHER, that the Clerk of the House of Delegates prepare a copy of this resolution for presentation to Arthur S. Warren as an expression of the General Assembly's respect and appreciation for his commitment and unswerving dedication to the people of Chesterfield County, the greater Richmond region, and the Commonwealth. 0061 012 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 2.C. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: 1=? Summary of Information: The Chesterfield Age Wave Coalition was formed after the regional Age Wave group submitted their findings and recommendation for the area. The Chesterfield Coalition's charge was to develop a Chesterfield County plan that includes local strengths, resources and opportunities, while cooperating with the regional effort, surrounding localities and agencies. The Coalition analyzed the efforts of the regional plan, reviewed needs assessments by the Chesterfield Council on Aging and Disability Services Board, and researched efforts of other localities. The Chesterfield County draft plan represents a roadmap to establish age wave ready communities for people of all ages that are engaged (lifelong learning and civic engagement, volunteerism and support networks), livable (affordable housing and home modification, mobility and transportation, physical infrastructure, public safety and disaster planning), stable (business investment, workforce entry and retention, financial security and stability) and well (wellness, prevention and chronic disease management, access and coordination, caregiver and skilled health professionals, long-term care resources) across all ages and generations. The Coalition, chaired by Scott Gilchrist, will present a summary of the first phase of the Chesterfield County Age Wave Initiative. Preparer: Sarah Snead Title: Deputy County Administrator, Human Services Attachments: 0 Yes ❑ No 90 cC The Demiii grapllnc Sh"Ifft Coming of Age In America V�tal 7Wr ftWt _AJ1Z Ogg Al, 140D WILL 1,sE C4%V 4FAeE IN AN A4106 AMFRIIA? Age Wave ReOdy Communities engaged ODlivableG stabte 0 9191M 60 c 10 -19 U 11 Chesterfield's Population 2000-2030 !e..' The HIcentage increase of "lea populadim aged 6S years an4 an from 200 to 2030 w chnitrIlOd countya eta, EA-t!bal] The P"umaq, of the Oe sted,,W Cat ty pe,eshm"S p., fd a4 . dv sea, zo 30, TfRytrteraageineraase of the po:Waoon aged 95 years old he. 200 te,2=irt Age Wave Ready Communities engaged 0 ti giblet) stable C 0, 0 101 -�IILO N Engaged Cbmmanl�yGoal Chesterfield County res i dents of all ages and cultures are involved and connected through various pursuits to enhance quality of life. > Volunteer Educational > Technological > Spiritual, and > Leisure pursuits 'Ase*_Yy Communities engaged 4,�Nvable 0 stable 0 nga- — — I The community will offer opportunities for residents to live safely and with dignity in all stages of life by developing or seeking solutions for: Age Wavekunities engaged"Ojwablef table -C MUM G� 00-` AL i 0 Individuals of all ages and cultural backgrounds are able to obtain jobs and access services to build and safeguard assets, plan for retirement, lead productive lifestyles, and care for loved ones through: Business flexibility- investment in workplace for all ages Flexible workplace policies and environmen Options for financial security and stability I rlr WeH CommunityGoal Chesterfield County has effective, accessible, well coordinated and sustainable resources that are well utilized through - Age Wave ReOdy Commuqltje� I engaged 0 livable 0 stabletD, M Some of the Successes in Chesterfield 3SEEM > First county in region to have a learning institute for seniors (Lifelong Learning Institute) Leader in state to have a senior clinician: Mental Health/CSB and Social Services Age Wave Ready Communkres, an e�ed 0 livable 0 stablet) Age Wave Ready Communities engaged 0 livable 0 stable qp w Greater Richmond Region Awarde the 2015 .. Foundation /Generations United Best aa Award by MetLife Foundation /Generations United, that supports the development and expansion of programs . children,a . older adults together. Chesterfield County was highlighted for being strong in this area. ,. ,, w fte engaged Age Wave ReOdy Communities engaged 41,,'' lible 0 stab € % OEM G _ 03 0 CHESTERFIELD COUNTY L BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 27, 2015 Item Number: 2.D. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Discussion of County response to a state policy proposed by the Comprehensive Services Act (CSA) State Executive Council. Summary of Information: The CSA State Executive Council (SEC) has put out for public comment a policy proposal on serving youth referred to Residential Treatment Facilities for non -educational reasons and outside the CSA process. Staff will brief the board on the proposed policy change and potential impact on Chesterfield County. Preparer: Sarah Snead Title: Deputy County Administrator, Human Services Attachments: F-1 Yes No #11 061 R�pF3H�� J rG�1 Briefing on Proposed Comprehensive Services Act (CSA) Policy Change May 27, 2015 ■ Purpose of CSA: Comprehensive Services Act (CSA) Policy Change ■ CSA law enacted in 1993 ■ Established to better serve troubled youth ■ Single pool of state funds from child serving agencies ■ State funds combine with local funds to purchase services ■ Local interagency teams plan and oversee services for youth 5/26/2015 1 ■ Governance: Comprehensive Services Act (CSA) Policy Change ■ The State Executive Council (SEC) makes financial and policy decisions that govern service delivery and access to funds ■ Membership: General Assembly representatives, state and local officials, private providers, and parents ■ CSA Process Comprehensive Services Act (CSA) Policy Change ■ Collaborative system of services that is child -centered, family—focused and community based ■ Family Assessment and Planning Teams (FAPT) are mandated to develop service plans in partnership with families seeking services ■ FAPT partners: Social Services, Community Services Boards, Juvenile Justice, Schools, Private Providers 5/26/2015 2 Comprehensive Services Act (CSA) Policy Change ■ Funding: ■ CSA is funded with a combination of state and local dollars ■ Average shared cost: 60 percent—state/40 percent— local ■ FY14 CSA Chesterfield local budget was $7,411,000 ■ Chesterfield County net cost: $2,595,500 Comprehensive Services Act (CSA) Policy Change ■ Problem Identified by the SEC ■ Youths placed in residential level C treatment facilities (RTF) outside CSA process ■ Residential level C are secure facilities (e.g. Cumberland Hospital, Poplar Springs Hospital) ■ Outside CSA process, there is no public source of funding for required educational services. ■ Additionally, families may not be aware of available array of community based -services 5/26/2015 3 Comprehensive Services Act (CSA) Policy Change ■ To address the problem, SEC: ■ convened workgroup to develop recommendations to address the issue ■ 2014— 2015 workgroup met and developed recommendations under consideration ■ March 2015 SEC approved public comment period for policy change ■ Public comment period ends May 29 ■ Will be considered for adoption on June 18 Comprehensive Services Act (CSA) Policy Change 171 Proposed Policy: "When the parent of child seeks admission into residential (level C) treatment facility through process other than through FAPT the child shall, with parental consent, be reviewed by FAPT." Source: SEC memo dated March 24, 2015 5/26/2015 10 Comprehensive Services Act (CSA) -.::, Policy Change 1119 Proposed policy continued... ■ If admitted to RTF prior to FAPT, FAPT must assess within 14 days ■ If residential is appropriate, funding will be authorized starting with date of admission ■ If community services are more appropriate, funding for residential placement is paid from day 15 until community services are initiated ■ Services include residential treatment and educational costs Comprehensive Services Act (CSA) :- Policy Change Challenges with Proposed Policy ■ Cost shift to localities ■ 14 -day time frame for FAPT review ■ Implementation date will occur before critical issues are resolved ■ CSB to provide assessment and case management throughout FAPT process without reimbursement 5/26/2015 5 Comprehensive Services Act (CSA) _- Policy Change What Happens to Funding? Residential Level C Costs Federal State Local Provi er Non -CSA Treatment 50% 50% 0% 0% Education 0% 0% 0% 100% CSA Treatment 50% 28% 22% 0% Education 0% 60% 40% 0% Source: State OCS Projected Local Impact Comprehensive Services Act (CSA) Policy Change ■ Staff identified concerns: ■ Undermines the benefits of CSA — connect families to local services early and serve children in their community ■ Cost shift — Chesterfield/Colonial Heights combined is $700,000 ■ 14 -day time frame for CSB and FAPT assessment is unrealistic • Costs incurred when 14 -day timeframe is not achieved 5/26/2015 I 5/26/2015 Comprehensive Services Act (CSA) Policy Change Staff Recommendation: Communicate County comments to SEC by May 29 deadline. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 5.A. Subiect: Resolution Recognizing Ms. Nora Kroll as Chesterfield County's 2015 Treasured Volunteer County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Nora Kroll was selected as the 2015 Treasured Volunteer recipient. The Treasured Volunteer Award was established in 2004 in honor of the late Lucille Moseley, former county Museum Director and Historical Society volunteer. The award recognizes an individual who contributes significant volunteer hours and service to the county. The honoree is selected from nominations made during National Volunteer Week. Preparer: Mary Martin Selby Title: Director of HR Services Attachments: 0 7Yes No #, RECOGNIZING MS. NORA KROLL AS CHESTERFIELD COUNTY'S 2015 TREASURED VOLUNTEER WHEREAS, Ms. Nora Kroll is recognized as a volunteer and valued contributor to Chesterfield County's Library Department; and WHEREAS, Ms. Kroll has exemplified dedication by volunteering for over 30 years at Bon Air Library; and WHEREAS, Ms. Kroll exemplifies dedication by volunteering each month; and WHEREAS, Ms. Kroll has used her skills and talents to repair books to "like new" condition, thus keeping popular books available for patrons to enjoy; and WHEREAS, Ms. Kroll taught herself the best methods and tools to use for book repair, resulting in considerable cost savings to the county; and WHEREAS, Ms. Kroll is described as reliable, conscientious, diligent and inspiring as she volunteers, bringing joy to all who work with her. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of May 2015, publicly recognizes Ms. Nora Kroll, as Chesterfield County's 2015 Treasured Volunteer. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Kroll and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. oG CHESTERFIELD COUNTY J`y BOARD OF SUPERVISORS Page 1 of 1 AGENDA �RGIN�' Meeting Date: May 27, 2015 Item Number: 7.A. Subiect: Deferred Item to Consider Amending the County Code to Establish a Civil Enforcement Program for Violations of Law Regarding Passing of a Stopped School Bus County Administrator's Comm County Administrator: Deferred item for consideration of attached ordinance. Summary of Information: State law provides that the Board of Supervisors may, by ordinance, authorize the School Board to establish a civil enforcement program to install video cameras on school buses to record violations of the state code prohibiting passing of a stopped bus. Violators would be subject to a $250 civil fine. The School Board has requested adoption of such an ordinance. The attached ordinance would (1) authorize the School Board to conduct the civil enforcement program, (2) require video of each violation to be reviewed by a Chesterfield County police officer prior to issuance of a citation, (3) require revenue from the program to be applied first to program expenses, and (4) provide that any remaining revenue from the program be used for drivers' education or school safety and security programs. On February 11, 2015, the Board of Supervisors held a public hearing and deferred this matter to allow school staff to address concerns and issues raised at the public hearing. School staff has been working with the Police Department and will have a representative present to update the Board. Preparer: Jeffrey L. Mincks Attachments: ® Yes Title: County Attorney 04(19)28(05):93626.2(93627.1) F-1No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 13-22 PROVIDING FOR CIVIL ENFORCEMENT THROUGH A VIDEO -MONITORING SYSTEM OF THE PROHIBITION AGAINST PASSING A STOPPED SCHOOL BUS AND INCLUDING A PENALTY FOR VIOLATION BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-22 of the Code of the County of Chester field, 1997, as amended, is amended by adding the following section: CHAPTER 13 MOTOR VEHICLES AND TRAFFIC Sec. 13-22. Civil enforcement of prohibition against passing a stopped school bus. a. Pursuant to § 46.2-844, Code of Virginia, 1950, as amended, the Chesterfield County School Board is authorized to install and operate a video -monitoring system in, or on, its school buses, or to contract with a private vendor to do so on its behalf, for the purpose of establishing a civil enforcement program of recording violations of § 46.2-859, Code of Virginia, 1950, as amended, prohibiting the passing of a stopped school bus. b. Any violation of § 46.2-859, Code of Virginia, 1950, as amended, identified through this video -monitoring system shall subject the operator of the vehicle to a $250.00 civil penalty. Prior to citing any person with a violation of this section, the video showing the vehicle shall be reviewed, and the violation established, by a certified Chesterfield County police officer. C. Any prosecution for a civil penalty under this section shall be instituted and conducted in the same manner as prosecutions for traffic infractions. All civil penalties collected shall be paid into the County's general fund. d. Prior to execution of any contract with a private vendor for the operation of such civil enforcement program, the contract shall be reviewed for form and approved by the School Board Attorney and the County Attorney. e. After the School Board has paid all expenses of this civil enforcement program (including, without limitation, the cost of purchasing necessary computers and/or software programs and the employment of police officers to review the video from the video -monitoring system and to testify in court if necessary), the remaining net civil penalties collected under this section shall be used by the School Board for the promotion of drivers' education or public school safety and security programs. (2) That this ordinance shall become effective immediately upon adoption. 0428.93627.1 5/27/2015 Comprehensive Student Transportation Safety Program Chesterfield County Schools Pupil Transportation LEGISLATION 46.2-859 states that it is illegal to pass a stopped school bus with it's lights on/stop arm extended • 46.2-844 states that a locality may, by ordinance, authorize that use of video monitoring to enforce the law WHY NOW? A 2014 Study by the National Association of State Directors of Pupil Transportation found that more than 13 million drivers illegally passed school buses during the 2013-14 school year, with over 76,000 passing illegally on a single day. WHY US? Do we have a problem in Chesterfield County? 5/27/2015 2 Original Pilot: December 2013 -March 2014 • Limited Scope (5 buses) • Pilot ran for 32 days • Recorded 216 possible violations • Did not include police participation on the front end Second Pilot: March 2015 -May 2015 • Wider scope (50 buses) • Geographically diverse • Interior and exterior cameras • Expandability to entire fleet (620 buses) • Participation from the onset by CCPD 5/27/2015 3 SUMMARY REPORT Eeeaitiv, tiununaly - In; tall a tla) to (rat, 1/19/1015 h"5/1t/tots Processor Report FerelkKOer P.Wi ha -1d oer of"Appri—iVi11aK! parNer lII nevewed oval % IP,:ssed t]talloro Sr!KViolation,*violationvwlatiun[vena 341 26 93% 13% Evans tiaa o0 t7ffi*as nonrasion f7oW Cheimerfield 56 332 5]6 392 6e% 1 -2% Officer Report FerelkKOer KKfficovals oer of"Appri—iVi11aK! parNer lII nevewed oval % Chesterfield 25 1 367 1 341 26 93% 13% 1PpgPild t*ce$SO( -POrt' soassee ': E: int, - N1 r ba of events reviewed with poter- a l : k, sed vla. aeons Number of actual violaba frond in the nola*on events^ t nations - Number of cnatmis generated and sem to police f*r renew IffK Rept: .!viewed - Number of citatiass renewed by officers pprwah - Number Of ribtions approved by offirtrs iWpprwais • Number of dtati doapprwed by officers WHAT DOES THIS MEAN? • In 25 days there were 341 approved violations on 50 buses • That breaks down to: — 14 violations per day — 70 violations per week — 280 per violations per month 5/27/2015 S IS THAT A PROBLEM? YES, we feel that is a problem. If one child's life is saved, then the program will be a success. WHAT NOW? • If approved, we begin the RFP process to select the right company to work with Chesterfield County. • We begin an education campaign in conjunction with CCPD and local media to educate the public. • We begin with 30, 60, or 90 day grace period (warnings only) • Begin issuing citations — This is a civil penalty ($250 fine), not a reckless driving citation. 5/27/2015 5 5/27/2015 WHAT DOES IT COST? • ZERO • Cost neutral with the vendor assuming all risk • Paid for by money collected through the fines IN CLOSING WHAT IT'S NOT... • "Speed trap" • Revenue booster for CCPS or Chesterfield County • Intended to invade privacy WHAT IT IS... • A comprehensive student transportation safety tool and program which will assist bus drivers and the police as we enforce this important law • An attempt to educate thee community on the law as it relates specifically to Chesterfield County roads 5/27/2015 WHY NOT? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 8.A.1. Subiect: Nomination/Appointment to the Agricultural and Forestry Committee County Administrator's Comments: County Administrator: Board Action Requested: Request the Board to nominate/appoint a member to serve on the Agricultural and Forestry Committee. Summary of Information: The Agricultural and Forestry Committee advises the Board of Supervisors on all issues related to the operation and preservation of agricultural, horticultural and forestry businesses. The Matoaca District appointee to the Agricultural and Forestry Committee resigned. one application was received from a Matoaca District resident interested in serving on the Agricultural and Forestry Committee. Mr. Lawrence Taylor has indicated his willingness to serve as a member of the Agricultural and Forestry Committee, representing the Matoaca District. His term would be effective immediately and will expire December 31, 2016. Mr. Elswick concurs with this appointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: T. Michael Likins Title: Director of Cooperative Extension Attachments: E Yes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Meeting Date: May 27, 2015 Item Number: 8.8. Subiect: Streetlight Cost Approval County Administrator's Comments: County Administrator: Board Action Re( This item requests Board approval of a streetlight installation in the Bermuda District and authorize the transfer of District Improvement Funds to Streetlights to fund this project. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 750-o of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparer: Scott B Smedley Title: Director, Environmental Engineering No ; Attachments: ® Yes w, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: • In the Ashley Forest Subdivision In the vicinity of 3184/3190 Poplar View Place Cost to install streetlight: $771.59 (Design Cost: $435.00) Location is not an intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. `x0022 STREETLIGHT REQUEST Bermuda District Request Received: March 12, 2015 Estimate Requested: March 12, 2015 Estimate Received: May 7, 2015 Days Estimate Outstanding: 56 NAME OF REQUESTOR ADDRESS: REQUESTED LOCATION: Ms. Joyce Summers 3196 Poplar View Place Chester, VA 23831 In the Ashley Forest subdivision In the vicinity of 3184/3190 Poplar View Place Cost to install streetlight: $771.59 POLICY CRITERIA: Intersection: Location is not an intersection Petition: Qualified Requestor Comments: "The area we want to light is at the end of a cul-de-sac." IC40023 Streetfight Request Map This map is a copyrighted product of the Chesterfield County GIS Office. This snap ;bows citizen requested streetlight installations to relation to existing streetlights. Streetlight Legend Existing street]ight inforrriation tivas existing light obtained from the Chesterfield County nvironmental Engineering Department, requested light s 550 liloo 2,200 Feet i heca�' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 8.C.1.a. Subject: Resolution Recognizing Mr. Marshall W. Jarrell, Principal Maintenance Worker, Parks and Recreation Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Marshall Jarrell will retire effective June 12, 2015, after 29 years of service to Chesterfield County. Preparer: Michael S. Golden Attachments: 0 Yes Title: Director Parks and Recreation RECOGNIZING MR. MARSHALL W. JARRELL UPON HIS RETIREMENT WHEREAS, Mr. Marshall W. Jarrell will retire from the Chesterfield County Department of Parks and Recreation effective June 12, 2015, with 29 years of service; and WHEREAS, Mr. Jarrell began his public service with Chesterfield County in April 1986; and WHEREAS, Mr. Jarrell was a member of the crew selected as Employee of the Month in April 1990 for dedication and hard work on the construction of the Ropes Course at Camp Baker and the Tot Lot at Iron Bridge Park; and WHEREAS, Mr. Jarrell received an Employee Recognition Award in July 2006 for his leadership during the absence of the district senior crew chief; and WHEREAS, Mr. Jarrell received an Employee Recognition Award in January 2008 for his performance in assuming the duties of the crew chief position for the central district; and WHEREAS, over the course of his career, Mr. Jarrell received many Employee Recognition Awards for volunteering for special events and for construction/renovation projects; and WHEREAS, Mr. Jarrell received a commendation in June 2009 for his heroic action in April 2009, rescuing a child who was trying to leave the school grounds and was about to head into the road, and Mr. Jarrell held the child safely and then returned to work without seeking attention or recognition of any kind; and WHEREAS, Mr. Jarrell will be missed by his co-workers, supervisors, and the citizens of Chesterfield County, who he has so expertly served. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mr. Marshall W. Jarrell, expresses the appreciation of all residents for his 29 years of service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ` AGENDA �IRGI`114' r Meeting Date: May 27, 2015 Item Number: 8.C.1.b. Subiect: Resolution Supporting the Installation of Signs Advising of an Additional Maximum $200 Fine for Exceeding the Posted Speed Limit on Brandy Oaks Boulevard and Mountcastle Road County Administrator's Comments: County Administrator: Board Action Regu sted: Staff recommends the Board adopt the attached resolution requesting the Virginia Department of Transportation (VDOT) to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Brandy Oaks Boulevard and Mountcastle Road. Summary of Information: The County Transportation Department received a request from the Homeowners' Association of Brandy Oaks Subdivision for the installation of VDOT signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Brandy Oaks Boulevard and Mountcastle Road. (Continued next page) Preparer: Jesse W. Smith Attachments: 0 Yes Title: Director of Transportation No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary (Continued): Section 46.2-878.2 of the Code of Virginia was revised in 1999 to provide for additional fines up to a maximum of $200 for exceeding the speed limit in a residential district where indicated by appropriately placed signs. On June 17, 1999, the Commonwealth Transportation Board adopted "Policy and Procedures" for processing requests for the additional maximum fine. The "Policy and Procedures" require the county to provide a resolution to the local VDOT Resident Engineer requesting installation of the signs, identifying the neighborhood and the specific roadway(s) where the signs are to be installed, confirming that the roadway(s) meet the criteria for posting, notifying VDOT that a speeding problem exists, and indicating that the additional maximum fine has community support. Speed data collected by VDOT in January 2015 indicated that the average speed of all vehicles over a 24-hour period on both Brandy Oaks Boulevard and Mountcastle Road exceeded 30 miles per hour. A letter was received from the Brandy Oaks Homeowners' Association indicating that the higher fine for speeding has the support of the community. Brandy Oaks Boulevard and Mountcastle Road meet VDOT's criteria for installation of the signs indicating the additional maximum fine. Recommendation: Staff recommends the Board adopt the attached resolution requesting the Virginia Department of Transportation install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Brandy Oaks Boulevard and Mountcastle Road. District: Matoaca G -C 06028 WHEREAS, the Chesterfield County Board of Supervisors has received a request from the Homeowners Association to install signs on Brandy Oaks Boulevard (Route 5369)and Mountcastle Road (Route 5368) indicating a maximum additional fine for speeding of $200, in addition to other penalties provided by law; and WHEREAS, Brandy Oaks Boulevard and Mountcastle Road are local residential streets with a posted speed limit of 25 mph; and WHEREAS, the Virginia Department of Transportation collected speed data on Brandy Oaks Boulevard and Mountcastle Road indicating that the average speed of vehicles was over 30 miles per hour, and that a speeding problem exists; and WHEREAS, a letter supporting the additional fine has been received from the Homeowners' Association, indicating that the additional fine has the support of the community. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors requests the Virginia Department of Transportation to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Brandy Oaks Boulevard and Mountcastle Road. : 00-008o f) Meeting Date: May 27, 2015 Item Number: 8.C.2. Subiect: Page 1 of 1 Appropriation of Funds from the Chesterfield County Fair Association to the Parks and Recreation Department for Paving Improvements at the Fairgrounds County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to receive and appropriate a $100,000 donation from the Chesterfield County Fair Association to the Parks and Recreation Department for paving improvements at the Fairgrounds. Summary of Information: The donated funds will supplement county CIP funds to repair and repave the skid pad, pave the main pathway loop around the central fair area, pave approaches to permanent buildings and pave the main entrance off Courthouse Road. These improvements will enhance the usability of the fairgrounds for the fair and many other events held throughout the year at this site by various user groups. Staff estimates the total cost of the construction contract to be approximately $206,000. The Fair Association's donation in the amount of $100,000 will be utilized with the balance being split between the Park Improvements and Major Maintenance CIP accounts. The county funds currently appropriated in these accounts are sufficient to cover the balance of the project. Preparer: Michael S. Golden Preparer: Allan M. Carmody Title: Director Parks and Recreation Title: Director, Budget and Management Attachments: Yes No #� CHESTERFIELD COUNTY m„ a BOARD OF SUPERVISORS Page 1 of 2 17:9 AGENDA SRC Meeting Date: May 27, 2015 Item Number: 8.C.3. Subject: Establishing Salaries for the 2016-2019 Board of Supervisors County Administrator's Comments: County Administrator: if Establish salaries for the members of the 2016-2019 Board of Supervisors. Summary of Information: Section 15.2-1414.2 of the Code of Virginia requires the Board to establish prior to July 1, 2015 the salaries and Chair and Vice -Chair supplements for the 2016-2019 Board of Supervisors. Once the salary and supplements are set, they may not be increased during the term of the next Board of Supervisors. Base Salary: The base salary for the Board in calendar year 2015 is $35,442. The previous Board authorized a salary of up to $37,008 for calendar year 2015 but this level was not reached. If the Board chooses to continue the current system, the salary for the next Board would increase annually at whatever percentage the County employees receive during the 2016-2019 calendar year period. Under this system, the 20 salary increase in FY2015- 2016 for County employees would result in a base salary of $36,151 for the next Board effective January 1, 2016. If the Board readopts the current salary limit for the remaining three calendar years, the next Board will be limited to the $37,008 amount for calendar years 2017-2019. Elected officials, base salaries for comparable localities range from $26,000 (Hanover County for 2012: base salary of $25,000 plus a $1,000 "cost of Preparer: Jeffrey L. Mincks Title: County Attorney 0425:94223.1 Attachments: FlYes 0 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA communications" compensation) to $48,671.36 (current base salary for Henrico County). Chair and Vice -Chair Supplements: Chesterfield County currently pays an annual supplement of $3,150 for Chair and $1,575 for Vice -Chair. These supplements have not increased for many years. Henrico pays supplements to the Chair and Vice -Chair of $7,300 and $4,867 respectively; Hanover pays a supplement to the Chair of $2,000. Recommendation: The Board must approve the base salary for the new Board and any supplement for Chairman and Vice -Chairman prior to July 1, 2015. Board members have individually indicated a desire to continue the current Board compensation system including retaining the current $37,008 base salary cap and the current Chair and Vice -Chair supplements. This item recommends that the Board adopt this compensation program for calendar years 2016-2019. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA R'C1N�' Meeting Date: May 27, 2015 Item Number: 8.C.4.a. Subject: Transfer of $4885 in Matoaca District Improvement Funds to the Transportation Department for Signage and Traffic Control for the Swift Creek Bridge Naming Ceremony County Administrator's Comments: County Administrator: The Board of Supervisors is requested to transfer $4885 in Matoaca District Improvement Funds to the Transportation Department for signage and traffic control for the Swift Creek Bridge Naming Ceremony. Summary of Information: Supervisor Elswick has requested the Board to transfer $4885 in Matoaca District Improvement Funds to the Transportation Department for signage and traffic control for the Swift Creek Bridge Naming Ceremony. The bridge will be named to honor the life and service of Specialist Kyle Pascal Stoeckli. Naming a public facility is an appropriate public purpose as is a naming ceremony to which the public are invited to attend. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Attachments: 0 Yes F-1 No Title: County Attorney 0425:94355.1 W0034 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Jesse Smith __ organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeks 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation Is the organization non-profit? Transportation signage and troffic control for bridge naming Yes Administration Drop-down - corporation Drop -Down - non-profit ME woR. M�,t Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — if you are signing on behalf of an organization you must be the Jesse Smith president, vice-president, chairman/director or Name of Applicant vice-chairman. WOMMEM Date Recei_ /� District: Director — Title If signing on behalf of organization 4 S,5e i -printed name — "'71 - date -57/j/1 �EF76td �G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 2015 Item Number: &C.4.b.1. Subject: Transfer $15,212 from the Midlothian District Improvement Fund to the Parks and Recreation Department for Improvements to Huguenot Park to Resurface the Walking Trails, Add Sand to the Volleyball Court at Each Picnic Shelter, and Screen the Maintenance Compound and Dumpster Facility County Administrator's Comments: County Administrator: Transfer $15,212 from the Midlothian District Improvement Fund to the Parks and Recreation Department for improvements to Huguenot Park to resurface the walking trails, add sand to the volleyball court at each shelter, and screen the maintenance compound and dumpster facility. Summary of Information: Supervisor Gecker has requested the Board to transfer $15,212 from the Midlothian District Improvement Fund to the Parks and Recreation Department for the Department to make improvements to Huguenot Park. The funds will be used to resurface all 2.32 miles of trails in the park, add new sand to the volleyball courts at each picnic shelter, and improve curb appeal by screening the maintenance compound and dumpster facility. The County can give money to the Parks and Recreation Department for the Department to purchase building materials and make capital improvements on County property for a public purpose. The department must purchase the materials in accordance with the Virginia Public Procurement Act and County purchasing polices. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director, Budget & Management 0425:94361.1 Attachments: 0 Yes E No # GIG l:S7O CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or I Chesterfield Parks and Recreation Department organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeki 4. Describe in detail the funding request and how the money, if approved, will be spent. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department N/A $15212.00 Improvements to Huguenot Park - resurface the walking trails($6,500), add new sand to volleyball courts at each picnic shelter($2,500), and improve curb appeal by screening the maintenace compound and dumpster facility($6,212). No N/A 6. If this request for funding will not fully fund your activity or program, what other individual N/A or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation I Drop-down - corporation ZMEM= MO.= 9201 Public Works Road, Chestetftld, Vo� 2383 address I Zi�� = Signature of the applicant — If you are signing on behalf of an organization you must be the Jim Perdue president. vice- resident, chairman/director or Name of Applicant p vice-chairtra%. Assistant Director — Title jr,mramm'. Date Received: District: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 8.C.4.b.2. Subject: Transfer of $1,281 from the Midlothian District Improvement Fund to the Police Department for Police/Traffic Coverage at the Bon Air Historical Society's Victorian Day Parade County Administrator's Comments: County Administrator: Board Action Requested{ Transfer of $1,281 from the Midlothian District Improvement Fund to the Police Department for police/traffic coverage at the Bon Air Historical Society's Victorian Day Parade. Summary of Information: Supervisor Gecker is requesting the Board to transfer $1,281 in Midlothian District Improvement Funds to the Police Department to cover costs associated with off-duty police officers used for traffic control during the Bon Air Historical Society's Victorian Day Parade on May 9, 2015. It is legally appropriate to use public funds to provide traffic control for this event under Va. Code § 15.2-9538, since the Bon Air Historical Society is a non- profit organization that was formed to commemorate the historic settlement of the Bon Air community in the 19th century. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Alan M. Carmody Title: Director, Budget & Management 0425:94390.1 Attachments: 0 Yes FINo :C130%10 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District 'Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or O /R —7 organization) making this funding request? �0 L- - 1,j • 7 -T -,d< . . 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are see 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department DY2G.t�ur> !.v /gel ��cr Ta 717�_ �-� U,v�¢ r� �/i,�,-d,2•c�n. Arc cr�iT�C�.� FL FA 6. If this request for funding will not fully fund 7>,S1U,1-r1DNS .!5 -;c lenRAPvt your activity or program, what other individual �U�s Af&J6 ,+�r/•U�/lAhSi., . or organization will provide the remainder of the fundina? 7. If the applicant is an organization, answer the following Drop-down - corporation Is the organization a corporation �� is the organization non-profit? Drop -Down - non-profit Z00 /TO 0IA YWA r, :f7T ins. CTn7/7T/Cn Is the organization tax-exempt? Drop -Down - tax-exempt 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received: _ t District: Form: Updated 2/7/2013 1_)4J 7'U ., �� S ew�_Cfdress �13Gx „�S�3Z. ory �fi•H, v �3Z3S" - phone eev'z' - -fax - email Name of Applicant — Title If signing on behalf of organization -printed name - date ` X42 zoo/zo00 xe3 6F:6T ani; sTOZ/ZTisn CAESTERFIELD COUNTY BOARD OF SUPERVISORS 4G E ►�= 1749 Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 8.C.4.c. Subject: Transfer $5,000 from the Clover Hill District Improvement Fund to the Parks & Recreation Department toward the Purchase and Installation of Playground Equipment at Swift Creek Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $5,000 from the Clover Hill District Improvement Fund to the Parks & Recreation Department toward the purchase and installation of playground equipment at Swift Creek Elementary School. Summary of Information: Vice Chairman Warren has requested the Board to transfer $5,000 from the Clover Hill District Improvement Fund to the Parks & Recreation Department toward the purchase and installation of playground equipment at Swift Creek Elementary School. This request was originally made by the Swift Creek Elementary PTA. While the Board is not permitted to donate public funds to a PTA organization, the Board is authorized to transfer funds to the Department of Parks and Recreation to purchase and install playground equipment for Swift Creek Elementary School since these are capital improvements to County property which will be used by the public. The purchase and installation of the equipment will be governed by the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director, Budget & Management 0425:94363.1 Attachments: 0 Yes [-� No # 3- 00043 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supei visors from even considering your request. 1. What is the name of the applicant (person or organization) making this Swift Creek Elementary PTA funding request? KNOWN - 2. If an organization is The Swift Creek School PTA is comprised of the applicant, what is the volunteer parents, teachers, and school staff nature and purpose of the members dedicated to promoting our children's organization? health, well being and educational success. Our PTA recognizes parents as the first educators in (Attach organization's most recent articles of the home and works to promote parents as incorporation and/or bylaws to application.) partners in the school. See Attachment. 3. What is the amount of $10,0 0> funding you are seeking? With the support of Chesterfield County and many donations from our parents we were able to successfully reach our first goal to remove and replace a 28 year old playground structure. We are now in the process of starting our final phase which is to replace the last existing 28 year old playground structure at Swift Creek Elementary. The need to replace is due to deterioration over the years and safety concerns that are unable to be fixed by refurbishing. Our school needs to replace this playground structure due to the school's student capacity. The PTA is continuing to work with Risk Management and Parks and Recreation to ensure proper protocols are followed. For our final phase we have set a goal of $40,000 to be raised by the spring of 2016, therefore allowing us replace the final structure over the summer 4. Describe in detail the of 2016. funding request and how the money, if approved, will be We are actively seeking donations from our �' 3044 spent. parents and asking for charitable donations from companies throughout the Richmond area. We also have $13,000 in reserves from our Great Gator Playground FUNd Run that was left over from the first structure that's being invested in this project. As parents, we understand the economic structure and struggles within our county currently. However, we are hopeful that we will see our County contribute again to a project of this magnitude. The full scope of this project will leave a long term impact on our community for generations to come and is currently being taken on by the students and parents of Swift Creek Elementary. The families love and support this school, the teachers and the administrators. We are not asking the County to build the final playgrounds for us, but we are requesting financial assistance. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department Parks and Recreation, Risk Management 6. If this request for funding will not fully fund your activity or program, Swift Creek PTA what other individual or organization will provide the remainder of the funding? m M1 7. If the applicant is an MMIM��Ml organization, answer the following Is the organization a corporation - corporation Is the organization non-profit? - non-profit Is the organization tax-exempt? - tax-exempt IN�y 8. Applicant information: 13800 Genito Road, Midlothian, VA 23112 - ' Mailing Address address � Signature of the applicant f you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received: District:, r WIM of Applicant I► t ,r E SCE -SO F (OEKT Title If signing on behalf of organization I KA 6ERCER printed naris 3115/15 date s `i: CHESTERFIELD COUNTY �yBOARD OF SUPERVISORS Page 1 of 1 l 1740 AGENDA Meeting Date: May 27, 2015 Item Number: 8.C.4.d. Subiect: Transfer a Total of $10,000 in District Improvement Funds ($2,000 from Each District) to the Chesterfield Fire & EMS Department for Two Bronze Castings to Be Erected as Part of the Memorial Wall to Honor Fallen Firefighters and Emergency Medical Technicians Who Have Died in the Line of Duty County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer a total of $10,000 in District Improvement Funds ($2,000 from each District) to the Chesterfield Fire & EMS Department to purchase two bronze castings to be erected as part of the memorial wall to honor fallen firefighters and emergency medical technicians who have died in the line of duty. Summary of Information: Chairman Elswick has requested that the Board transfer a total of $10,000 in District Improvement Funds ($2,000 from each District) to the Chesterfield Fire and EMS Department to erect a memorial wall to honor fallen firefighters and emergency medical technicians who have died in the line of duty. The memorial wall is located at the Eanes-Pittman Public Safety Training Center. The Board may transfer public funds to a County department to make capital improvements to public property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Attachments: 0 Yes 7 No Title: Director, Budget & Management 0425:94365.1 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. Cheserfield Fire and Emergency Medical Services - David Palumbo (retired battalion chief) on behalf of 1. What is the name of the applicant (person or the Chesterfield County Fire and EMS Memorial organization) making this funding request? Wall Committee. David Palumbo serves as the chairman of the Chesterfield County Memorial Wall Committee. 2. If an organization is the applicant, what is the nature and purpose of the organization? Provides emergency Fire and EMS services to the (Attach organization's most recent articles of residents of Chestefield County incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeking? $10,000.00 Millis Funding for two bronze castings- see attached photographs. 1) cast of firefighters` boots, coat, gloves and 4. Describe in detail the funding request and how helmet. the money, if approved, will be spent. 2) emergency technician's EMS Response Bag. Represents the EMS side and the Firefighters MEEMEMEMBEEMEERM S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Yes Provide name of other department Chesterfield County Fire and EMS 6. If this request for funding will not fully fund your activity or program, what other individual David Palumbo will request additional funds from or organization will provide the remainder of volunteer rescue squads, Chesterfield Firefighters the funding? Coca/ 2803, and locally owned fire departments mum 7. If the applicant is an organization, answer the following Is the organization a corporation No - corporation Is the organization non-profit? Drop -Down - non-profit Is the organization tax-exempt? Drop -Down - tax-exempt 8. Applicant information: David L. Palumbo -14519 Blossom Place Midlothian, Mailing Address VA 23112 - address Telephone Number 804-514-8931 - phone Fax Number - fax E -Mail Address dlp1969@verizon.net - email slum Signature of the applicant — If you are signing on behalf of an organization you must be the David L. Palumbo, retired battalion chief with president, vice-president, chairman/director or Chesterfield Fire and EMS vice-chairman. Name of Applicant Chairman - Chesterfield Fire & EMS Memorial Wall Committee — Title If signing on behalf of organization David L. Palumbo - printed name March 5, 2010 - date Date Received: 5- —5—t5 -- District: atk CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 IRGiN� Meeting Date: may 27, 2015 Item Number: 8.C.4.e. Subiect: Transfer $6,275 from the Bermuda District Improvement Fund to the Parks and Recreation Department to Purchase and Install Landscaping on Public Property at Gwaltney Baseball Field Located at Thomas Dale High School County Administrator's Comments: County Administrator: Transfer $6,275 from the Bermuda District Improvement Fund to the Parks and Recreation Department to purchase and install landscaping at Gwaltney Baseball Field at Thomas Dale High School. Summary of Information: Supervisor Jaeckle has requested the Board transfer $6,275 from the Bermuda District Improvement Fund to the Parks and Recreation Department to purchase and install landscaping as part of a landscape improvement project along the fenceline of Gwaltney Baseball Field at Thomas Dale High School. The Board can transfer funds to a County department to provide landscaping which improves public property. The $6,275 must be transferred to the Parks and Recreation Department and the Department must hire the landscaping contractor in accordance with the Public Procurement Act and must pay the contractor directly. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Attachments: 0 yes Title: Director of Budget and Management 0425:94401.1 No #, CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of fundine you are 4. Describe in detail the funding request and how the money, If approved, will be spent. 5. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department Thomas Dole High School $6275.00 Requesting funds for Phase 11 landscaping the at Gwaltney Baseball Field. Yes Parks and Recreation 6. If this request for funding will not fully fund your activity or program, what other individual Thomas Dale's request will cover the costs or organization will provide the remainder of the fundine? 7. If the applicant is an organization, answer the following Is the organization a corporation I No - corporation Is the organization non-profit? I Yes - non-profit G(; C) Z;;a Date Received: District: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 174 Meeting Date: May 27, 2015 Item Number 8.C.6. Set Public Iiearinq for Bridge the Cap Ordinance Amendment -Part 2, Amendments to Chapters 17 and 19 of the County Code [Omni oil 11-1 Set June 24, 2015, for a public hearing on Bridge the Gap Ordinance Amendment -Part 2, amendments to Chapters 17 and 19 of the County Code. Mill - 0 arlimm On May 19, 2015, following a public hearing, the Planning Commission by unanimous -vote recommended approval of the proposed amendments. =0ga• wy As recommended by Moving Forward .. The Comprehensive Plan for Chesterfield County, this is the second phase of proposed zoning ordinance amendments. With the amendment, the existing Zoning Ordinance Chapter 19 will be repealed and a new Chapter 19.1 would be adopted. Based upon this proposal, the Subdivision Ordinance, Chapter 17, should be amended where necessary to reference Chapter 19.1 instead of Chapter 19. Proposed amendments and related information can be viewed at A summary of the proposed amendment and public input to date is attached. Preparer Kirkland A. Turner— Attachments: 0 Yes 11 No a mmm zmmmmmum a k.� � Goss Further, the proposed ordinance incorporates an amendment pending before the Board of Supervisors regarding development standards modifications scheduled for public hearing on May 27, 2015 at 6:30 PM. For details regarding that amendment, go to http.*/"`/""""""""`Www.thetterfield.gov/"""""""""`tontent2�a�px?id=3485, As this project goes forward, revisions may occur as a result of the Board of Supervisors final action regarding development standards modifications. The current ordinance is inconsistently formatted, heavily dependent upon text written in jargon, and does not clearly communicate zoning regulations. The goal of this project is to effectively communicate current zoning regulations through use of consistent formatting, tables, figure and u|mo|e language and figures. In that light, the current regulations have been reordered, reformatted, reworded and where appropriate, placed in tables. In preparation for this project, the Planning Department benchmarked with other localities and developed a formatting template to communicate regulations in a clear and concise manner. The proposed amendment has been reviewed by the County Attorney's Office and departments involved inthe development process. This amendment will require public input and hearings bvthe Planning Commission and Board ofSupervisors. The Board ofSupervisors, following a recommendation bvthe Planning Commission, will make the final decision. In April, the Planning Commission held a work session and set their public hearing for May 19,2D15atG:00PM. The amendment has been posted fothe website toobtain public input prior toformal public meetings and hearings. The public comment period closed on May 1' 20I5. Comments received have been reviewed and where appropriate, the proposed ordinance amendment has been revised to address identified concerns orissues. Comments received todate and staffs responses are attached. Any additional comments received subsequent to the publication of this paper will be reviewed and appropriate revisions suggested prior to the Commission's May public hearing. Those interested in this project are invited to comment, attend public meetings and hearings, and continue to monitor the website for important updatas. Comments should address how tomore effectively communicate current standards and not include proposals to change current standards. As recommended in the [rnp|enoenba1kxn Chapter ofthe comprehensive plan, f0||om4nB adoption of this amendment, Comprehensive Ordinance Amendments will be undertaken at which time public input will be sought for proposals to change current standards and introduce new standards. HISTORY OF ZONING ORDINANCE The county's first zoning ordinance was adopted in 1945. Through the years, the ordinance has been amended in mostly a piecemeal fashion. The last comprehensive rewrite took place in 1989 when the emphasis was on the creation of new office, commercial and industrial zoning districts and standards. Subsequently, piecemeal amendments have occurred resulting in a code that is cumbersome, confusing, inconsistent, and difficult to administer. Non Substantive Amendments In addition to the introduction of tables outlining standards for each zoning or development design district, the proposed amendment eliminates the need to refer to numerous sections of the ordinance to determine those standards, such as setbacks or landscaping, which apply. For example, Eastern Route 360 lies within both a Post Development Area and Route 360 East Development District. Currently to determine the requirements, staff and the public must first refer to Post Development Standards, then to the Route 360 East standards. It is then necessary to determine whether or not each one of the Post Development standards is superseded by a Route 360 East standard. The amendment eliminates the need for this type of cross referencing by placing all base standards of the district or development design district into one section and chart. The following diagram compares the navigation of the current ordinance to the new ordinance for standards in an office, commercial or industrial project. '3(DS7 Proposed Design District Area co"Htywidc Requirements Final Decision on Standards I I 11!!! 1! � I! � I I � � I I � 1! 1111 � III � � � � I � I � � 11 � I I I � I �� 11! 1 1! 11; iirii�i The following charts provide a comparison of current and proposed ordinance language for Residential (R-12) District standards. in addition, the proposed ordinance provides, within a single chart, additional standards which reside in other sections of the current ordinance making it easier for the user to identify most applicable requirements for the district. See, 19-89. Required conditions. The following conditions specified in this section shall be met in the R-12 District: (a) Lot area and width., Each lot shall have an area of not less than 12,000 square feet and a lot width of not less than 90 feet. (b)Percentage of lot coverage. All buildings, including accessory buildings, on any lot shall not cover more than 30 percent of the lot's area. (c) Front yard. Unless otherwise specified the minimum setback shall be 35 feet. For lots located along cul-de- sacs, the building setback around the bulb of the cul-de- sac may be reduced to not less than 25 feet. However, minimum setbacks for any lot shall be increased where necessary to obtain the required lot width at the front building line. If applicable, the additional setback requirement must be noted on the .final plat. (d)Side yard. Two side yards, each a minimum of ten feet in width. (e)Corner side yard. Minimum of 30 feet; except a comer lot back to back with another corner lot shall have a comer side yard not less than 20 fieet. (f)Rear-vard. Minimum of 25 feet in depth. I a. Permanent cul-de-sac 1 30 1 b. Radius of a loop street 30 c. Other roads 131 50 a. Non cul-de-sac 35 b. Permanent cul-de-sac 25 2. Interior side yard 10 3. Corner side and a. Back to side with another comer lot 30 b. Back to back with another comer lot 20 4: Rear Yard I. Midlothian Core and Chester Corridor East Special Lesser of 2.5 stories or 30 feet Design Districts 2. Other Lesser of 3 stories or 40 feet E. Accessory Building Requirements Subject to Section 19.1-304 1 Notes for Table 19.1-81.A. [1] Lot area requirements may be impacted by the availability of public utilities. Refer to Chapter 12. [2] For flag lots, road frontage may be reduced to 30 feet: [3] Frontage on the terminus of a stub street does not meet the requirements for road frontage unless through the preliminary plat review process it is determined that extension of the stub street is not needed to serve future development, t4] Setbacks may be impacted by Buffer. Setbacks --Generally, Permitted Yard Encroachments for Principal Buildings, Floodplain, Chesapeake Bay or Upper Swift Creek Watershed regulations. [5] Minimum setbacks shall be increased where necessary to obtain the required lot width at the front building line. [6] Height limits are subject to Article TV, Division 2, V UZO iq�111111q I I Yard corner side: For a comer lot the yard extending across the side of the lot between the right-of-way and the nearest line of the main building from the front yard to the rear 7 property line. The longer lot frontage shall be considered the comer side yard. PIR E--- I= o C, 0 Substantive Amendments As previously noted, while this project was not to include any substantive changes or amendments to current regulations, several areas were identified that require amendment due to state code changes or their ineffectiveness in accomplishing the original intent of the regulation. Synopses of those changes are as follows: Nonconformance • State law requires that a nonconforming building or structure include those constructed in accordance with a county issued permit or those on which the owner has paid taxes for more than 15 years. The current ordinance does not address this situation. The proposed ordinance includes this provision. (Proposed Ordinance Section 19.1-3.8.6.) • State law allows replacement of a nonconforming structure that is damaged by an event such as a fire or Act of God provided that the ordinance is complied with to the extent possible. The current ordinance does not allow for replacement if the structure is damaged beyond 50 percent of its value. Further, state law requires that if a building is damaged as a result of a disaster within an area under a federal disaster declaration, the time period for replacement is extended to 4 years as opposed to the current ordinance which requires replacement within 2 years. The proposed ordinance addresses these state law provisions. (See Current Ordinance Section 19-3. and Proposed Ordinance Section 19.1-3.B.7.) • State law allows a nonconforming manufactured home in a park to be replaced with a comparable manufactured home or a manufactured home on an individual lot to be replaced with a newer manufactured home. The current ordinance does not address this situation. The proposed ordinance includes this provision. (Proposed Ordinance Section 19.1-3.B.8.) Historic Districts The current ordinance requires that an application for designation of an historic district be made by at least 60 percent of the owners of the lots within the area proposed for designation. Because there is no authority in the state code of such limitation, this requirement has been eliminated. The proposed amendment will require that applications be initiated by resolution of the board of supervisors, motion of the planning commission, or petition by any of the following: property owner, contract purchaser with the property owner's written consent, or the property owner's agent with the property owner's written consent. (See Current Ordinance Section 19-47. and Proposed Ordinance Section 19.1-40.A.3.) Elimination of the Traditional Neighborhood Development (TND) Zoning District To date, there are no properties zoned TND. It is intended that the core principles of the TND district be carried forward and enhanced through new and amended zoning districts that align with the recommendations of the Comprehensive Plan. Therefore, elimination of the TND district is recommended to facilitate future ordinance revisions that incorporate the TND principles and standards in various mixed use districts. (See Current Ordinance Sections 19-200.1 through 19.200.11) 0"'C (a-1 1111111�11IIIIIJ�I I I! I I I � 11111 � I I! � I Ip 1111 11 � � � � 1��Iiry: � I I I III 1 111111 SYNOPSIS OFCOMMENTS O AS F 5/4/15 ::--] Z,5 a -1� "n 0111111111101111 011 11111 NR I"W Agree. While there are more actual pages, Proposed ordinance has more pages there is a considerable amount of "white" than current ordinance—sometimes space due to placement of charts and more is better division formatting allowing easier navigation through the ordinance. Well presented; transparent; table/chart and illustrated format 3 easy to navigate; modem format with A-ree use of color Agree that future ordinance amendments that create new mixed use districts should incorporate many of the concepts and TND --support updated ordinance in standards of the TND district; Disagree future; suggest inserting the with placing the "Purpose and Intent" "Purpose and Intent" section of section of TND district—comprehensive 2 existing TND district in the CDPD plan provides guidance as to proper section to inform developer CDPD locations for mixed use and also provides process can be applied general guidelines with respect to design which will be used in evaluation of zoning proposals until such time as new districts are incorporated into ordinance Too complicated to understand the Staff has offered to meet with anyone who changes; would welcome opportunity wishes to review and discuss the proposed 2 for meeting to ask questions ordinance. Staff has met with 3 groups to discuss proposed amendment. Need additional time for review and Web comment period was extended to May 2 comment 1, 2015 Because the ordinance has been totally reorganized, unlike typical amendments where a line by line comparison is possible, Request a detailed comparison of it is not as easy to make such a comparison. I current ordinance to new ordinance Staff has offered several times to meet, before meeting with staff review the ordinance, and provide detailed comparisons in those face to face meetings. Thus far the request to meet has not been accepted. Does the proposal affect No. The proposal does not affect either the 2 comprehensive land use designations current zoning or comprehensive plan land Qa_`01001643 use designations. Table of Contents should have Disagree; the Table of Contents would 1 subheadings become unwieldy Agree and numerous hyperlinks will be Add hyperlinks in Table of Contents 1 done for the; many referenced sections once and other sections the ordinance is adopted Uses -Table 19.5 LA should precede Agree and this was an oversight when l Section 19.1-53 compiling the document As noted in the preamble to Section 19.1-53' as well as 19.1-52.D.2, the uses are only permitted in the specified districts if the restrictions are met. Therefore, the restrictions become standards. If the Restricted Uses -Are the restrictions standards cannot be met; then it is necessary I regulations, standards or proffers and to seek the proper approvals such as a what is the definition Conditional Use permit. If a Conditional Use permit is requested, the standards for the use are then set either through. proffers by the applicant or conditions imposed by the Board. Inconsistent nomenclature references Agree and changes will be made to use 1 to computer controlled variable `.computer controlled variable message message electronic signs electronic signs" where referenced Add computer controlled variable Not necessary. Controlled variable 1 message electronic signs under message electronic sip is by definition one Section 19.1-275.A. of various types of changeable copy signs. With that reasoning, all commonalities for various sign types would have to be repeated in the sign section. Staff is in Place all regulations for computer agreement that at such time that future 1 variable message electronic signs ordinance amendments for signs is under one section undertaken, that all sign regulations should be better organized and more clearly communicated. Since polices are not actually part of the ordinance, it would be inappropriate to incorporate as an appendix; however, staff Attach all adopted policies, such as agrees that the policies should be more 1 EMC and tourer siting policies in an readily available and cominunicated to the appendix to the ordinance public. Staff will work with the county attorney's office regarding possibly hyperlinking appropriate ordinance sections to policies. If that is not possible, staff Qa_`01001643 111111��11111111 1111p qipii�111�yiiiiii 111�111111 I qIIII I to post policies to Moving definitions from the middle Aree g of the ordinance was a good idea I i ineterm '-wtioiesaie"iscietineciasa I "nonretail service establishment". Disagree. The term "retail" is defined in the but the term "retail" is not defined. ordinance. Define "retail". Terms "noncommercial" and Current ordinance does not have ".nonresidential" used throughout definitions. Future ordinance amendment ordinance but they are not defined. should be considered. Additional illustrations of terms and Agree and additional illustrations will be standards would be helpful. introduced through future comprehensive ordinance amendments Changing the date in Sections 19.1-3 and 19.1-4 regarding nonconformance section to date of adoption of new ordinance could inadvertently render some uses nonconforming Disagree. Since this ordinance does not change standards, existing legal and nonconforming uses will not be impacted. In fact, the changes to nonconformance due to state law mandates may in fact allow more nonconforming uses that would, under the existing ordinance, be considered Add a reference in each individual zoning district to the section that Agree. An editor's note will be added. outlines uses allowed Disagree. Section 19.1-52.C. outlines the For uses not enumerated, reference process for uses not enumerated in the Section 19.1-I.B. which indicates ordinance, Generally, for accessory uses that the director of planning makes not listed the director makes the decision; the decision for other uses, a conditional use is required. Staff will explore expansion of the uonsicier providing a list of aii definitions at the, beginning of the definitions section and have "term" There is the ability to do a word search on hyperlinks to each that would the document to find specific terms of take reader to the definition of the term -eliminates the need to scroll interest. through all of the pages of definitions to find the specific term Definition of "banner" does not appear with the other sign Disagree. The tern. -i "sign" is not used definitions- rename to "sign. along with the term "banner" in the banner" and place with other listing ordinance. of sign definitions i ineterm '-wtioiesaie"iscietineciasa I "nonretail service establishment". Disagree. The term "retail" is defined in the but the term "retail" is not defined. ordinance. Define "retail". Terms "noncommercial" and Current ordinance does not have ".nonresidential" used throughout definitions. Future ordinance amendment ordinance but they are not defined. should be considered. Additional illustrations of terms and Agree and additional illustrations will be standards would be helpful. introduced through future comprehensive ordinance amendments Changing the date in Sections 19.1-3 and 19.1-4 regarding nonconformance section to date of adoption of new ordinance could inadvertently render some uses nonconforming Disagree. Since this ordinance does not change standards, existing legal and nonconforming uses will not be impacted. In fact, the changes to nonconformance due to state law mandates may in fact allow more nonconforming uses that would, under the existing ordinance, be considered Add a reference in each individual zoning district to the section that Agree. An editor's note will be added. outlines uses allowed Disagree. Section 19.1-52.C. outlines the For uses not enumerated, reference process for uses not enumerated in the Section 19.1-I.B. which indicates ordinance, Generally, for accessory uses that the director of planning makes not listed the director makes the decision; the decision for other uses, a conditional use is required. Staff will explore expansion of the 111111pilillip I I I � I I I I I I I! � I I I � I I I � I � I I I 11� � � � � I � I � � I i � � I I � I; 11�11piij 111111 1 , for use Term "conservation" is misspelled in Section 19.1-86.A.b. Agree and correction will be made. Section 19.1-231.D'. is unclear as to whether a traffic impact analysis is Disagree. The section states that it is under required under either of the either circumstance. The term "or" appears circumstances listed or do both of the between each circumstance. circumstances have to be met Section 19.1-263.A.3. does not This will be addressed through future explain from what point the height of comprehensive ordinance amendments the required berm is measured regarding landscape requirements. Multifamily units are given leeway to build as many units as possible but The proposed amendment does not change single family or residential families current standards. Multifamily and aren't allowed to build more than one residential densities are unchanged. home on an acre of land ET DETAILED CITIZEN COMMENTS AS OF 5/4/15 1 Chesterfield Planning, Thank you for this well -presented and transparent communication about the changes in the zoning ordinance. Your migration to a table/chart-based and illustrated format will make the ordinance much easier to navigate and employ. I would support the development of an updated TND ordinance to replace the one that has been deleted. The County should continue to support and facilitate well-planned and robust, higher -density mixed-use development, minimize sprawl and the consumption of agricultural property outside the more developed areas of the County. Thank you for your efforts. 000 Thank you but this is too complicated for me as a novice senior adult computer user. I am extremely interested in both the current and future development of Chesterfield County and hope that this information will be made available at several "town hall" meetings in various locations of the county so that the average citizen can not only understand the plans, but have an opportunity to ask questions. 000 I would like to request that these modifications be delayed -until after the County Budget has been approved. Closing the comments by April 3 does not allow sufficient time. The citizens need additional time to carefully examine and compare the impact of these changes. The General synopsis does not show a direct comparison of the changes in each individual ordinance. 000 There appears to be more than "SUBSTANTIVE" changes involved with this Bridge the gap modification of the Zoning Ordinance. We would like a complete detailed briefing for citizens before this is presented to the BOS. We would like a detailed comparison to current Zoning Ordinances. 000 Before meeting with you we would like a Ordinance by Ordinance comparison of the proposed changes to current The general synopsis fails to give details. M I live on Lucks Lane. Is my 10 acres still designated as outlined in the Northern Area plan as existed when the hearings occurred at Monacan H.S. several years ago? in Thank you for the opportunity to offer comments and suggestions for more effectively communicating the provisions in the draft reformatted zoning ordinance. 1111111111 r ' a a . . The current ordinance is detailed and thorough with excellent standards, rules and procedures. However, making sure the current ordinance is as easy as possible to use and understand is an important goal. My comments are attached. Please let me know if you have any questions. The more modern format with information presented in tables ° and charts along with illustrations of certain terms is impressive. The use of colon in the headings makes it easier to identify where sections start and end. I thank staff for their hard work in producing this draft document. Suggestions on hour to more effectively communicate current ordinance standards include: Table of Contents; Navigating within the ordinance • Add subheadings to the Table of Contents. Many of the section headings cover a variety of topics. For example, 19.1-6 Enforcement includes Right of entry, EMC and Banner violations,. Misdemeanor violations and Civil violations. This will greatly help the reader identify where items are located i the document. Perhaps a smaller font size could be used for the sub -headings. • Addhyperlinks to the Table of Contents headings so the reader doesn't have to scroll through 300+ pages. The right side PDF bookmarks group multiple sections by Division so it is not possible to go directly to a section as would be the case with the Table of Contents. • Add hyperlinks to items referenced within the document to make it easier to find, e.g. Table 19.1 52.A is referenced throughout the ordinance. A hyperlink for each reference would take the reader immediately to the Table rather than searching the document. • At the bottom of each page a symbol or small font Table of Contents could be provided as a hyperlink so the reader can go back to the Table from anywhere in the document. This will facilitate navigating through the 300+ pages. TDR District deletion The synopsis on the Bridge the clap web page suggests that sometime in the future ordinance amendments to accommodate mixed use developments may be added to implement the recommendations of The Land Use Plan for Community Mixed Use and Regional Mixed Use. Until such time, I suggest Lakin the Purpose and Intent from the TND District Section 19-200.1(a), revising it and adding it to the Conditional Use Planned Development Sec 19.1-1.2. A. This will inform developers that the CUPD process can be applied to accomplish such developments in the County and support the recommendations of the Comprehensive Plan. Arficle 111, Division 2 Uses • It is somewhat confusing to present all the See. 19.1-53. Restricted Uses before the Table 19.1-52A. Uses Enumerated. The reader has to go through 32 pages of Restricted Uses to arrive at the Table. Usually a table is presented before the explanations of items in the table:: Viewing the Table first will help the reader understand how the restricted uses relate to all land use types. • It would be helpful to add hyperlinks to uses within the Table that link to other sections applying to the use. For example. the Construction, demolition & debris landfill use could link to 19.1-1 LB.. additional CUP requirements; Adult businesses to the 19.1-11.D. additional guidelines for adult businesses, etc. The reader would be able to immediately learn other key provisions applicable to the use. • There is an emphasis on uses with Restrictions — R, R(1), R(2), R(3), R. Are these restrictions considered regulations, standards or proffers? This is a good concept for reducing the number of conditional uses, but I believe a definition of "Restriction" should be added to Article VI Definitions to clarify how these differ from conditions and proffers. Division 6 Signs, The ordinance is inconsistent in its treatment of electronic message signs. - Computer controlled variable message electronic (EMC) signs: 19.1-271; 19.1-273. C, D - Computer controlled variable message electronic suns (EMC): 19.1-271 - Computer controlled variable message electronic sign: Definition "Sign, Changeable Copy" - Sign, computer controlledvariable message: Table 19.1-5`2A. - Electronic message; center (EMC) signs: 19.1-6.C, D. Electronic message center sign: Table 19.1-4 .A • I suggest "Variable message electronic sign (VE sign) - Sign with copy that can be changed or altered by means of computer -driven electronic impulses, excluding fixed message electronic signs." • To make things easier on the user, information on this type of sign should be included in one section:. Under Sec. 19.1-275. Specific Signs Regulations, A. Changeable Copy Signs, add a new #3 that identifies Variable message electronic (VME) signs. It can reference via hyperlink the items pertaining to it in Table 19.1-52.A,, Sec. 19.1-273, Sign Permit C. D., 19.1-6. C. It should also specify that there are County policies applying to such signs (available from the Department) or perhaps the 'policies could be listed in an Appendix along with other policies. Otherwise how would the reader know the expectations"? Definitions See.19.1-570 Moving the Definitions section to the end of the document is much appreciated? It was always a hassle to have to scroll through the ordinance to find the definitions section buried in the middle. • One idea to more effectively communicate the definitions to the user would be to add at the beginning of the section a page or two alphabetical list in a smaller Tont of all the terms with links to their location within the section. Then the reader would not have to scroll through 33 pages of definitions to find the one of interest. • Banners are addressed in the Division 6 Signs yet defined separately from. the 22 definitions of signs? A banner is a sign so should be defined as "Sign, banner". • Wholesale is defined as nonretail service establishments but retail is not defined. • The terms "nonresidential and "noncommercial" are used in the ordinance; but there is no definition of either. Would a nonresidential development or use include industrial uses`? How do nonresidential and noncommercial differ? Perhaps a definition of each would be more effectively communicate the terms to the reader. Illustrations Additional illustrations of terms and standards would be helpful. See the web site htt :l/v .clearzon n .com cle rzonina-clients for examples of zoning ordinances that contain a good variety of illustrations on parking, landscaping, screening planting patterns, measuring tree caliper, light fixture orientation and shielding, fagade elements, etc. I have reviewed the zoning ordinance amendment titled "Bridge the Gap Ordinance Amendment -Part 2" and offer the following comments: 1. Overall the concept of using tables and charts is an excellent technique for making the ordinance more "user friendly". As noted in the ordinance preamble, this amendment is not intended to change any of the present ordinance requirements. Ironically, it is interesting to note that this amended ordinance has 443 pages while the old ordinance has 385 pages. The old adage of "more is better" can sometimes hold true. 2. Article I, Section 19.1-3.B.2: It appears that a new "date of adoption" is going to be inserted in this re -organization. This will have a detrimental effect on nonconforming uses. This date should remain the same as the presently adopted ordinance. 3. Article III, Division 3 -Division 26.: Suggest that a cross-reference be made in each enumerated district that refers to Section 19.1.52.A. This would point them to the table that lists allowable, condition, etc. uses. 4. Add a reference in either the individual districts or with the table in section 19.1.52.A that points to section 19-1.1.13 for any uses that are not listed. This would help a person that cannot find a particular allowable use and is wondering how that is handled. (i.e. The Director of Planning makes the call) 5. Article III, Division 8, Section 19.1-86.A.b: The word "conversation" should read "conservation". 6. Article IV, Section 19.1-231.D: The two listed bullet points are unclear as to whether both need to be satisfied or either one triggers the TIA. 7. Article IV, Division 5, Section 19.1-263.A..3, Table 19.1-263.A.2.b.: the four foot high berm that is stipulated does not indicate where the four foot dimension is measured from. I would suggest that this measurement is from the ground elevation that is adjacent to the berm if the berm did not exist. 111 Why hasn't this group bought the updated plan to the communities before a proposed amendment is made to explain what you are trying to do? Multifamily units are given leeway to build as many units as possible but single family or residential families aren't allowed to build more than one home on an acre of land. Why? This needs to be looked into. Multifamily units don't take care of their properties as does residential owners. More feedback and information is needed by the communities before this update is passed. CHESTERFIELD COUNTY rli- BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 27, 2015 Item Number: 8.C.6. Subject: Approval of Water and Sewer Contract for St. Ives, Section 1, Contract Number 05-0245 County Administrator's Comments: (V) County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes installation of 730 L.F.+ of 8" offsite water line. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of the offsite improvements. These refunds will expire on May 6, 2020. Developer: St. Ives, LC Contractor: RDS Utilities, LC Location: 2200 N. Otterdale Road Contract Amount: Estimated County Cost for Offsite Water .............$ 17,827.50 Estimated Developer Cost for Water ..................$ 100,794.50 Estimates Developer Cost for Sewer ..................$ 71,022.00 Estimated Total .....................................$ 189,644.00 District: Midlothian Preparer: George B. Haves, P. E. Attachments: 0 Yes F-1 No Title: Director of Utilities ' VICINITY SKETCH St Ives, Section 1 County Project Number 05-0245 N Chesterfield County Department of Utilities W 1#1 E S 3n"m CHESTERFIELD COUNTY �.� BOARD OF SUPERVISORS Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 8.C.7.a. Subiect: Request Permission for Erosion Fabric and Rip -Rap Shoreline Stabilization to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Request Grant Victor E. Battaile and Barbara M. Battaile permission for erosion fabric and rip -rap shoreline stabilization to encroach in the impoundment easement for Swift Creek Reservoir, subject to the execution of a license agreement. Summary of Information: Victor E. Battaile and Barbara M. Battaile have requested permission for erosion fabric and rip -rap shoreline stabilization to encroach in the impoundment easement for Swift Creek Reservoir across Lot 6, Waterviews at the Reservoir as shown on the attached sketch. This request has been reviewed by Utilities and Environmental Engineering. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: ® Yes � No # t , 4" "VICINITY SKETCH Request 'Permission for Erosion Fabric and Rip - Rap Shoreline - biliza ion to Encroachin the Impoundment a mnfor Swift Creek Reservoir ChetFff L-ld Country+ Depwtm t of Uti@ �„✓�¢.,� Vii} �� > w z uj LLI dO NJ Z Lu LU ui0 LU wV) U. LLJ �s N I 71 6?1 A 107.73 kv T �op in O"C' G, `f" 114 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ay AGENDA Meeting Date: May 27, 2015 Item Number: 8.C.7.b. Subiect: Request Permission for an Existing Sign with Brick Border and Brick Columns to Encroach Within Proposed Right of Way Along Walmsley Boulevard County Administrator's Comments: County Administrator: Board Action RE Grant the Trustees of Faith and Family Church permission for an existing sign with brick border and brick columns to encroach within proposed right of way along Walmsley Boulevard, subject to the execution of a license agreement. Summary of Information: Faith and Family Church has requested permission for an existing sign with brick border and brick columns to encroach within a 15' parcel of land to be dedicated to the county along Walmsley Boulevard. This request has been reviewed by the Transportation Department and the Virginia Department of Transportation. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager # 7 "VICINITY SKETCH Request er issi for an Existing Sign with Brick Border and Brick Columns to Encroach Within Proposed Rig t of Way along Walmsley :boulevard Chesterf�eld County Department of U'tilbe-5 r C & 76 $ry�m �.... ....... f✓ O ��\l1\Y z� `tun. s z 0 O Q M co zcTYa >-ui 0 ! h^ M N > `tun. s M 0 ! h^ �DEWjALIX47 0 ! h^ f Ay DRIVE u d lu ca O vT h p g v W p V o^ Q F O 6 1n qqJ :� Z W ZOzYU Z A w z Lo t=- n mac' 03 Z t�] Z O K N in oG�o oZ In Z W J II U6 tt//,II � �o w Uzi �� w�rxrdZ� ��ru Ow�t) O W $O�Q tjQ 11 Y~H Z mZ } w Xin a - n6 t fCf Z O d W Q7 Q0 Z=x=1i w0 to tinM Qzwz 3oz?08 � 0 QTO O tijh env �A� gyp` H�o��yti0 �4L' ^k \KO 2 lo¢ O o m - N d ce ql'l I fl INV.= 34.8V I! I! � It I t 'vT r,�2b t1 INV.=( 25.18` 1 GD, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 8.C.7.c. Subject: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 10211 Elokomin Avenue County Administrator's Comments: nA County Administrator: Board Action Regueste T. Grant Costella H. Hall permission to install a private water service within a private easement, and authorize the County Administrator to execute the water connection agreement. Summary of Information: Costella H. Hall has requested permission to install a private water service within a private easement to serve Property at 10211 Elokomin Avenue. This request has been reviewed by the Utilities Department. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Propertyger Attachments: 0 Yes F-1No # Goo' ,9 'VICINITY SKETCH Request Permission to Install a Priests Water Service Within i a. Private Easement serve Property at 10211 Elokomin Avenue hesY�irf eld County Depart€ aA of Utiffies 9 VW, -A15:E+7 moi. �c (Y) C) CN co oo CN 0 (D ty) (y) ce) N 04 wA CY) m 0 0 C> 00 > 8 3 C CD (D Cil r- C', ME 4 :3 o ce) C) C� N 3; "r > CO cn CD (D 4.4 W T—Nz.-a;N) C) Nm N C E am C� 0 O _2 O Lu rl- 00— < :3 0 C'4 CO m > 0- 6 6 w CV') CN tD C) Co T— C) CN n o c to co c c (3) C) C) C) C) C\l CD (V) C) V11- NO (Y) CN T— 04 O r -IC, S19-3 O 04 CN aPC, T—L) (1) a) zo E (D PC, > CU < C14 0 cq ce) ul 04 E C) 0 C) y. e (D 0 C) N C) C) .6.0 CU W CN r0 0C-4 LO 14— C:) CD C) O C) AI T— C� " CHESTERFIELD COUNTY a BOARD OF SUPERVISORS Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 8.C.7.d. Subject: Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Requested: Grant Cary W. Murrell, Diane M. Murrell, Brandon Carey Murrell and Forrest Taylor Murrell permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir, subject to the execution of a license agreement. Summary of Information: Cary W. Murrell, Diane M. Murrell, Brandon Carey Murrell and Forrest Taylor Murrell have requested permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 32, Moss Creek Subdivision. The owners have received permission for the construction of the dock from the underlying landowner and Woodlake Community Association. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Propertyger Attachments: Yes No # (>'3 "VICINITY SKETCH Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir 'Y N r 71/ ,X REQUEST PERMISSION FOR 44 EX ISTI N G AND PR OPO SED BOAT DOCK A Z Chesterfp-ld County Depadment of Lffifftks W-*, E S 0 V-11 5D, FJ;3 %'W * 43 •eglwl Ga O = O O Ln of o H 3 i o V a to !G V > H of n O 4-1 O M . m !p m L e-1 o m Z 4- is p a Ga CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ` AGENDA Meeting Date: May 27, 2015 Item Number: 8.C.7.e. Subiect: Request Permission to Construct a Dock in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action_Reque_ste& Grant Kamran Raika and Ana Raika permission to construct a dock in the impoundment easement for Swift Creek Reservoir, subject to the execution of a license agreement. Summary of Information: Kamran Raika and Ana Raika have requested permission to construct a dock over an existing bulkhead in the impoundment easement for Swift Creek Reservoir across Lot 4, Waterviews at the Reservoir as shown on the attached sketch. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No # 'VICINITY SKETCH Request Permission to Construct a Dock in the Impoundment Easement for Swift Creek Reservoir Ghpt f ei County Department of iltflit@es X �u�a. 32-1 ct. rN A I M,4-zA VA 2311. '� $ C22 -311- e2i 30.00 4712 .31 L P. I. JV. 721-685-6994 P -1 -Al. 720-684-6694 P.M. 721-685-6820 06, APPROX. LOCATION 180 CONTOUR 91 W (COUMW RESERVOIR ESMr) W X 12' I:t DOCK Ana Ralka5 LICENSE AREA '3219 Sailview Dr I DO. 4757 PG. 445 I PIN. ?; Dark area — Existing Ucensed SuNchead . .............. X13€ '4 20E 00 707Aj 107 Sv�r -42 -C Ul rAVA CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 27, 2015 Item Number: 8.C.7.f. Subject: Request Permission for a Concrete Sidewalk and Drive Aisle to Encroach Within a Sixteen -Foot Water Easement Across Property at 14701 Village Square Place County Administrator's Comments: County Administrator: Board Action R( Grant WJS Holdings LLC permission for a concrete sidewalk and drive aisle to encroach within a 161 water easement across property at 14701 Village Square Place, subject to the execution of a license agreement. Summary of Information: WJS Holdings LLC has requested permission for a concrete sidewalk and drive aisle to encroach within a 161 water easement across its property at 14701 Village Square Place. This request has been reviewed by the Utilities Department. The existing waterline will not be affected. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FI No VICINITY SKETCH Request Permission for a Concrete Sidewalk and Drive Aisle to Encroach within a Sixteen -Foot Water Easement .cross Property at 14701 Village Square Place ,, ^ REQUEST PERMISSION FOR CONCRETE SIDEWALK & DRIVEG CT rJA1 P. # Che�tef"selt (.;runty Depadment sof Uti es fl �la A$ &.?Lift am i \ \ SS I =zit z Q cs \ \ � ci �� \ ` \ J 16 t.� o ci LLii cZk LIj eT �zz W ` I- u LJ Q U $} G W¢ m3�w V w � z J w_ 3 - Q LA d t r /l h7oM3� ` is ' Q 1 cgdye 0c: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 i AGENDA Meeting Date: May 27, 2015 Item Number: s.C.s. Subiect: Request to Quitclaim Portions of a Sixteen -Foot Water Easement and Twenty - Foot Drainage Easement Across the Property of DDR Bermuda Square LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the county administrator to execute a quitclaim deed to vacate portions of a 16' water easement and 20' drainage easement across the property of DDR Bermuda Square LLC. Summary of Information: DDR Bermuda Square LLC has requested the vacation of portions of a 16' water easement and 20' drainage easement across its property as shown on the attached plat for the development of Bermuda Square Phase 3. This request has been reviewed by Environmental Engineering and Utilities. New easements will be dedicated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes FINo Title: Real Propertyager rC035i Request to ( Water Easement ,and Twenty-Fbot Drainago Easement Across the Ptopotty of DDR Sotmtda SquAre LLC 1... c RD Portion o 20'Drainage Easement ' lalmed Portion Easement to be Quitclaimed FO i {` t ��}h, CFl -VPf N Ch terfeW 03unty Mapanment of 11#iM89 S k�=-U9:.fi?.fmet. c G 3 5 !0811 US m � sSJfX�9 °Zoa �7 ..�v+ I� a �� tt:sd trasap � w769-1,1W.1J \\ \\ I `1� x 1JdSpy a W Sa'. _ _ —1 — I N r1--- \ L 4L 60,8S.£OS ------- - - - - -- -�---_ NW ---- \/ /- 1 -- ' § s / A n om ?k \� v N14 e .a til �� ssorN \ \ t �ppv� 0rnv' Nmppb�ro � zL> ti,� �ON O Sh�00 NO)�p 6 nh W \ .d ca' a NNh^NNh,oNO'd W x�ONNhhhmOMM2 x�'122H�1222�1 <nhh2 111 g�,O 8 CCC � g 1j] I !,'ILL 1 HINI5HJA'a'73Ltl31S3H0 dO AlN!100 101 IS10 VanMdBi3 0.1l 38VnoS vantNb39 baa d0 sank -1 3H1 NO 'a31V0IO3a 3f3 01 S1N3 W3SV3'1Ob1NO0 01ddV811N3NV Wb3d LOCIA aNV '3Nnb31VM'30VNIVba aBSOdobd aNV 'a31VOVA 39 Ol SINMN3SV3 3Nnb31VM aNV 30VNIVba `VNIISIX3 d0 SNOIlbOd ONIMOHS O g = C\1 a O o aoil, 11 ldlda3-LV i T– �U !0811 US m � sSJfX�9 °Zoa �7 ..�v+ I� a �� tt:sd trasap � w769-1,1W.1J \\ \\ I `1� x 1JdSpy a W Sa'. _ _ —1 — I N r1--- \ L 4L 60,8S.£OS ------- - - - - -- -�---_ NW ---- \/ /- 1 -- ' § s / A n om ?k \� v N14 e .a til �� ssorN \ \ t �ppv� 0rnv' Nmppb�ro � zL> ti,� �ON O Sh�00 NO)�p 6 nh W \ .d ca' a NNh^NNh,oNO'd W x�ONNhhhmOMM2 x�'122H�1222�1 <nhh2 111 g�,O ��Nhonwrno ] / 6, %- z6 755.0 J % Nt6'S8 W� I / \ ,591 L5 O -N RDIjtE 157 �NWAY 5 (SrA� oN aAY15& 301 jEFFEU S2a pP�UTE L'P g69 p�.39 OB:31 7PRoj' No's 0 `x.%913 mz� V o.35 i (g649) L ��Nhonwrno ] / 6, %- z6 755.0 J % Nt6'S8 W� I / \ ,591 L5 O -N RDIjtE 157 �NWAY 5 (SrA� oN aAY15& 301 jEFFEU S2a pP�UTE L'P g69 p�.39 OB:31 7PRoj' No's 0 `x.%913 CHESTERFIELD COUNTY ' BOARD OF SUPERVISORS Page 1 of 1 sr4g AGENDA Meeting Date: May 27, 2015 Item Number: 8.C.9. Subject: Acceptance of Parcels of Land Adjacent to Walmsley Boulevard from the Trustees of Faith and Family Church County Administrator's Comments: County Administrator: V1 I Board Action Reques d: Accept the conveyance of four parcels of land containing a total of 0.174 acres adjacent to Walmsley Boulevard from the Trustees of Faith and Family Church and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board parcels of land containing a Boulevard from the Trustees o attached plat. This dedication Church's new sanctuary. Approval is recommended. District: Clover Hill Preparer John W. Harmon of Supervisors accept the conveyance of four total of 0.174 acres adjacent to Walmsley f Faith and Family Church, as shown on the is for the development of Faith and Family Attachments: 0 Yes F-1No Title: Real Property Manager # G-_03,94 "VICINITY SKETCH Acceptance of Parcels of Land Adjacent to Walmsley Boulevard from the Trustees of Faith and Family Church Chesterfpedd County Deport & Ublb�-. 000°136 C� O O O N O O w W 33w3�3!�w3 Q Z M M M M M N N d' O�� O O Z m t+� � O O tj � � iD � Z Z� Z Z N Z W <t cf7 CO r Z N M O� O J J J J J J J J J J CO C ONOZ Hinos dA) cl� q C80dN rn M o M r �O L M S O 00. o� oo 00 m O ocli o 4,��oNIA OOG3 �? _ o afro Oco � x Ch O �`+ Gy d O O -E �i `n UI --I o c O CL 00 N LO N O a N i'Y 4, rya �ij �1��' O Q O�m� aa, -9 2' Q W U sOp ZW N �. r O�O��ti cq 04 Q } 0 m � ONKO � G4 Q, W � ' Co CO CDC\Z � � z m Q o v- d ~ O N C\2 o� z O c6 � wE—,� co � tp ��O ! pl- ~ 0 0 o ��j2 16� O � ! o \ V rte" Q�j CY w d o „' 00NM I�LOO� `^61 �Q/ NW � X. HCl Q Y. Q o i66{ t V) O eA r Qx O to O O Z o cQ�' r �.Lt IY¢ O da. 0<-Jmo F ro amc>oo cid �- c�0 S Ur U.- ozzx Q) a 'OO O O W ` Z o o 0 �. a „� O � o .< g U = = 0) -J •��9 U� w E, O <LJ�'-U IZ a�s •.�- •��. m m W f, 11 0��co¢uj rN �� Ss\ Q I— Z4 O O y z ONS COy I l¢mrQ =OLu O9 (D'Zp O �X. w W G4 tepJ ONQ �00Jar ram S !� Q o M } �1 �� ! O 00 �0 WJ C.7 N W BMJ W �to V) �26 �� o 9 O Z �� 0i r., O Z Z U O ED nm �� PP �� U N N N ko SC6r0 `>c0 z F-OZm lL ar JX. to ` o O cP. cl, - OOM'100cO ,t?�'PNO� O �q C nON•- r .- II -4 I.,,c O II II o o V) m U co r�•�� O J O 0 U �..1 (� to 0 �1('yy O Z am r' =U�On] F- O q NOIN� a C'4 '> Lo V)u F OD WSO L, U r M Y O r c- z �c0OOJ U (N:2 r.. II � PPcL 'n °mo PO FLd<.6 OU o —M NOTA 08 W o r ~ 915.79' TO ROD/F o 3oo Q r� OJa (D ca0 m,ter, cl,0 o co 04 0) 7 M� to p r Z W Oy C� O O O N O O w W 33w3�3!�w3 Q Z M M M M M N N d' O�� O O Z m t+� � O O tj � � iD � Z Z� Z Z N Z W <t cf7 CO r Z N M O� O J J J J J J J J J J CO C W ¢�rrrwd- rn M o M r �O O 00. - UO O OOG3 Q } 2' Q W U � Q � O ~ O N O N N O O c6 � (n � tp M to � w O N Q J Q amc>oo r- a.l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 27, 2015 Item Number: 8.C.10. Subiect: Authorize the Award of a Construction Contract and Change Orders for the Deer Run Drive (Route 360 to Chital Drive) Sidewalk Project, Phase I County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the award of a construction contract, up to $1,300,000, to the lowest responsive and responsible bidder and authorize the County Administrator to execute all necessary change orders, up to the full amount budgeted for the Deer Run Drive (Route 360 to Chital Drive) Sidewalk Project, Phase I. Summary of Information: In October 2012, as part of the project designation for the FY2014 Revenue Sharing program, the Board authorized staff to proceed with the design and right-of-way acquisition of the Deer Run (Route 360 to Chital Drive) Sidewalk Project, Phase I. The design of the project is complete and right-of-way has been acquired. The additional revenue sharing funds required to construct the project have been requested from VDOT as a part of the FY2016 Revenue Sharing program. (Continued on next page) Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Allan Carmody Title: Director of Budget and Management No Attachments: Yes ❑ # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) These funds are expected to be available on July 1, 2015, at which time the project will be advertised for construction. If favorable bids are received, construction is anticipated to begin in August 2015 and should be completed within 70 days, weather permitting. The Board is requested to authorize the award of a construction contract, up to $1,300,000, to the lowest responsive and responsible bidder. The Board is also requested to authorize the County Administrator to execute all necessary change orders, up to the full amount budgeted for the project. Recommendation: Staff recommends the Board take the following actions for the Deer Run Drive (Route 360 to Chital Drive) Sidewalk Project, Phase I: 1. Authorize award of a construction contract, up to $1,300,000, to the lowest responsive and responsible bidder; and 2. Authorize the County Administrator to execute all necessary change orders for the work, up to the full amount budgeted for the project. District: Matoaca 001`G a5a Deer Run Drive (Route 360 to Chital Drive) Sidewalk Project Phase I PROJECT BUDGET Date Source Amount 7/1/13 Revenue Sharing 60,000 Utility Relocation VDOT: $617,453.50; County: $617,453.50)$1,234,907 40,000 10/10/13 Revenue Sharing Transfer to East River 70,000 Construction VDOT: $550,000; County: $550,000)i$1,100,000) 1,300,000 7/1/14 Revenue Sharing 200,000 Total VDOT: $500,000; County: $500,000)$1,000,000 1,820,000 7/1/15 Revenue Sharing VDOT: $500,000; County: $500,000)$1,000,000 TOTAL $2,134,907 PROJECT ESTIMATE Preliminary Engineering $ 150,000 Right -of -Way $ 60,000 Utility Relocation $ 40,000 Construction Engineering $ 70,000 Construction $ 1,300,000 Construction Contingen6y $ 200,000 Total $ 1,820,000 GG,G`, ,5 Deer R _ _ 0 to Chital Drive)Sidewalk,- "'R,• � 5,�..-,tom' m D - C 1 ( f" a "'R,• � 5,�..-,tom' m D - C 1 ( f" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 27, 2015 Item Number: 8.0.11. Subject: Approval of Agreements for the Chesterfield Center for the Arts and Set a Public Hearing to Consider a Ground Lease County Administrator's Comments: County Administrator: 1), Authorize the County Administrator to execute a development agreement, an operating agreement and associated real property agreements substantially in accordance with terms of the attached document and in a form approved by the County Attorney, for the Chesterfield Center for the Arts; and 2), set a public hearing for July 22, 2015 for the purposes of considering a ground lease. Summary of Information: The Chesterfield Center for the Arts project was approved as part of the 2004 bond referendum, funded by a mix of public and private revenues. Since that time, the budget for the project has been reduced and the private sector financial role has been redefined. More specifically, the private sector is now proposed to play a smaller role in the capital funding while at the same time take on primary responsibilities for operating the facility. The Board has approved actions to advance this project in recent meetings. In November 2014, the Board approved a memorandum of understanding that established the basis for these agreements, and on April 15, 2015 the Preparer: Sarah Snead Title: Deputy County Administrator, Human Services Preparer: Allan Carmody Title: Director of Budget and Management Attachments: Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA County's portion of the funding for the facility was appropriated with the Board's adoption of the FY2016 CIP. Approval of the development and operating agreements are a prerequisite to contracting for professional services and construction activities. The development agreement calls for a collaborative public-private approach whereas the project will be financed and constructed through the County's Economic Development Authority (EDA). This alternative method of finance has been selected as the time frame to sell bonds from the 2004 referendum expired last November. Under terms of the agreement, the Chesterfield Center for the Arts Foundation is responsible for providing not less than $1.1 million in capital funding prior to the start of construction. The EDA will hold the contracts for designing and constructing the facility while the County will act as the project manager for the project. The structure of the transaction also includes leasing and transfers of real property, both of which will be governed by specific terms of companion agreements. An overview of the development agreement and other associated agreements is attached to the item. The operating agreement between the County and the Foundation governs the operation of the facility after construction is completed. The Foundation is generally responsible for day to day operations while the County is generally responsible for major building systems repair and routine maintenance and grounds maintenance, a slight modification to the memorandum of understanding. Similar to terms in the development agreement, the Foundation is required to demonstrate their ability to fund their share of the operating costs by providing evidence of operating pledges prior to the start of construction and by making a partial deposit into an operating reserve mid- way through construction with a subsequent deposit prior to substantial completion of construction. The operating agreement also establishes requirements for additional deposits into the operating reserve and minimum balances to be maintained for the first three years of operation. Under the current project schedule assumptions, the county would begin to incur its obligation for a portion of the operating costs (estimated to be less than $65,000) likely in the first half of FY2018. With respect to the proposed.public hearing, the plan of finance envisions a ground lease in which the county would lease real property to the Economic Development Authority of the county. 'The state code requires the county to advertise the lease of real property before executing the lease. Upon the Board's approval of the item, agreements would be finalized and executed by the parties. Any substantive amendments, if necessary, would be brought back before the Board for consideration. Chesterfield Center for the Arts Business Terms/Prosect Documents May 2015 1. Development Agreement: (Parties: County, Foundation, EDA) a. Establishes project budget of $8.175M and upper limit on EDA financed amount of $6.9M b. Establishes development funding responsibilities as follows: (i) $1.1M capital from Foundation prior to commencement of construction (funds to be applied solely to construction costs pro rata) (ii) $6.9M bonds issued by EDA (iii) $0.175k additional capital from County (iv) Debt service on bonds paid by County c. EDA will procure contracts and construct facility d. County will serve as Construction Manager for EDA and oversee construction of facility e. Establishes Arts Center Advisory Committee to support Construction Manager f. County funding is subject to non -appropriation 2. Operation Agreement: (Parties: County and Foundation) a. Sets forth the responsibilities of the County and Foundation related to on- going operations of facility after substantial completion b. County will pay for: repair and routine maintenance of structural elements of the building; repair and routine maintenance of plumbing, electrical, HVAC, and lighting systems; landscaping; parking lot maintenance; and custodial services for first 3 years only (excluding event cleaning) c. Foundation will pay for all other operating expenses not undertaken by County: utilities, administrative and programming expenses, insurance, concession, ticketing, personnel, maintenance and repair of the interior of building; all custodial services after 3 years d. Foundation will set all rental rates and keep all revenue e. Foundation may sell naming rights f. Establishes Operating Reserve Account which must include 1 year's estimated operating costs prior to substantial completion and minimum balance of 6 months' operating costs for the first 3 years of operation g. Term: 20 years plus two renewal terms of 10 years each h. County funding is subject to non -appropriation 0623:94405.1 1 3. Deed of Conveyance: (Parties: Foundation and County): Foundation will convey its real property interest (approximately 0.2 Acres) to County 4. Ground Lease: (Parties: County and EDA): County will ground lease to EDA its real property interest (approximately 4.5 Acres), including that conveyed by Foundation to County (Item 3.) a. Term: 20 years; plus two 10 year renewals to coincide with Project Lease (Item 5) b. Will require public hearing (legal requirement when County conveys real estate) c. Nominal rent d. Property must be used for Arts Center e. Contains customary default and termination provisions 5. Project Lease: (Parties: EDA and Foundation) a. EDA will lease property to Foundation to operate Arts Center b. Term: 20 year with 2 automatic 10 year terms unless terminated c. Nominal rent d. Sets forth customary lease obligations to maintain the property as a Lessee e. Sets forth customary default and termination provisions 6. Option Agreement: (Parties: Foundation, EDA, and County) a. Foundation will have option to purchase property at end of Term upon mutually agreeable terms b. County will have option to purchase at end of Term for $100 if Foundation does not purchase c. EDA may require County to purchase at end of Term (EDA cannot own at end of term) 7. Support Agreement: (Parties: County and EDA): will provide details of timing and obligations of bond support payments made by County to EDA over life of bond financing 0623:94405.1 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 8.C.12. Subiect: Authorization for the County Administrator to Execute the Special Project Service Agreement for Appliance and Scrap Metal Delivery and Recycling Services through the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to sign the special project service agreement with the Central Virginia Waste Management Authority (CVWMA) for scrap metal delivery and recycling services. Summary of Information: The subject agreement is to provide appliance and scrap metal delivery and recycling services. The CVWMA service agreement is to provide contracted services with Sims Metal Management for appliance and scrap metal delivery and recycling services. The county convenience centers currently recycle approximately 350 tons of scrap metal annually, with an estimated revenue of $50,000. We anticipate similar scrap metal collection in FY2016. Preparer: Robert C. Key Title: Director of General Services Attachments: 0 Yes F-1No SPECIAL PROJECT SERVICE AGREEMENT FOR APPLIANCE AND SCRAP METAL DELIVERY AND RECYCLING SERVICES This SPECIAL PROJECT SERVICE AGREEMENT (hereinafter "Service Agreement) is made by and between the CENTRAL VIRGINIA WASTE -MANAGEMENT AUTHORITY (hereinafter "CVWMA" or "Authority"), its successors and assigns, having its principal place of business at 2104 West Laburnum Avenue, Suite 105, Richmond, Virginia 23227; and (if executed on the appropriate page 8 — signature — end page of this agreement). COUNTY OF CHESTERFIELD (CHE), COUNTY OF GOOCHLAND (GCH), COUNTY OF HANOVER (HAN), COUNTY OF -NEW KENT (NKT), COUNTY OF POWHATAN (POW), (hereinafter, collectively, 'Participating Local Jurisdictions"). ARTICLE I - PURPOSE A. The -parties have entered. into. this. Service -Agreement pursuant. to the:authority of the Virginia Water and Waste Authorities Act (Title 15.2, Chapter 51 of the Code of uirgiriia, 1950 as amended), -and the Articles of Incorporation of the CVWMA. Its purpose is to establish a special project for Appliance and Scrap Metal Delivery and Recycling Services within the Participating Local Jurisdictions as authorized by Section 11 of the Articles. B. The Participating Local Jurisdictions agree to participate in this special project according to the terms and conditions of this Service Agreement. The Participating Local Jurisdictions further agree that this Service Agreement shall take effect in each Participating Locality upon execution and* return of a signed copy of this Service Agreement to the CVWMA. C. The parties agree that the CVWMA will implement this special project through a private vendor contract, based upon a Request for Proposals (RFP CVWMA 14-61) issued by the CVWMA in March 2014, as reflected in the Contract entered into between the CVWMA and Sims Metal Management. ARTICLE II - DEFINITIONS For the purpose of this Service Agreement, the definitions contained in this section shall apply unless otherwise specifically stated. When not inconsistent with the context, words used in the present tense include the future, words in the plural include the singular, and words in the singular include the plural. Use of the masculine, gender shall include the feminine gender. The word "shall' is always mandatory and not merely discretionary. A Authority or CVWMA — shall mean the Central Virginia Waste Management Authority, the instrumentality created under the provisions of the Virginia Water and Waste Authorities Act, §15.2-5100, et seg., and includes the individual members (or voting alternates) of the CVWMA Board of Directors, and the officers, agents or employees of the Central Virginia Waste Management Authority. For the purposes of this Agreement, "Authority" shall not include the governing bodies, the individual elected officials of the participating local jurisdictions served by this Agreement, except those elected officials who serve as members Special Project Service Agreement for scrap Metal 1 2366752 or aitemates of the CVWMA Board of Directors, nor the employees or agents of the Participating Local Jurisdictions acting on behalf of their employer or principal, respectively. B. Contract— shall mean the Contract and all amendments thereto, between the CVWMA and the Contractor, governing the provision of Appliance and Scrap Metal Delivery and Recycling Services and other services outlined herein. C. Contractor— shall mean the individual, contractor, firm, partnership, joint venture, corporation, or association performing for Appliance and Scrap Metal Delivery and Recycling Services under the Contract with the CVWMA and for the purposes of this Service Agreement shall mean Sims Metal Management. D. Force Majeure — shall mean any cause beyond the reasonable control of the party whose performance under this Contract is adversely affected, more detail is included in Article VI below and is incorporated into this definition by reference. E. Metric Ton.— one Metric Ton is equivalent to 2,204 pounds, F. Member Jurisdictions -shall mean the members of the CVWMgiri]. G.• Participating Local Jurisdictions — shall mean those Member Jurisdictions that have executed the Special! Project Service Agreement for Appliance and Scrap Metal Delivery and Recycling Services pursuant to Article 11 of the CVWMA Articles of Incorporation. H. Scrap Metal - Those metals (including appliances) which are collected by the Contractor from Participating Local Jurisdictions. Short Ton - one U.S. Ton is equivalent to 2,000 pounds. J. Special Project Service Agreement — shall mean an agreement between the CVWMA and the Participating Local Jurisdictions specifying the terms and conditions under which those jurisdictions will participate in the program outlined in the Contract between the CVWMA and the Contractor. ARTICLE III — TERM OF AGREEMENT The term of this Service Agreement shall run concurrently with the term of the respective Contract with the Contractor, and shall terminate when such Contract terminates. The term of this Contract is on or about July 1, 2014, through June 30, 2019, with one. (1) additional five (5) year renewal option. During the renewal process amendments consistent with the intent and scope of services outlined in the Contracts and the RFP may be made. Renewal of any such Contract will be by mutual written consent of the CVWMA and the individual Contractor. The CVWMA and any Participating Local Jurisdiction may renew this Service Agreement at the end of the initial term by written consent given not less than ninety (90) days prior to the expiration of its then current term. This Service Agreement shall become effective and operations hereunder may commence in a Participating Local Jurisdiction following execution of this Service Agreement by such Participating Local Jurisdiction. Special Project Service Agreement For scrap Metal 2 2386752 ARTICLE IV — SPECIAL PROJECT DESCRIPTION AND PAYMENT FOR SERVICES A. SCOPE OF SERVICES Once the Contractor has received written notification from the Authority that a Participating Locality has executed a Service Agreement with the CVWMA and has designated the Service Site or sites, The Contractor shall perform the following services: i. Deliver and position specified steel recycling Roll -Off Container(s) at the designated Service Site(s). On-site representatives of the Participating Local Jurisdiction shall have the authority to direct the precise location of the Roll -Off Container when it is initially placed. 2. Collect full containers and provide replacement empty containers as requested by the CVWMA. 3. Transport Scrap Metals to a transfer point or directly to a recycler so that the materials collected are actually recycled or reused. 4. Maintain clean, safe containers and replace or repair containers damaged by the Contractor. 5. Market the Scrap Metals collected for reuse by manufacturers or for other reuse activities. 6. Give prompt and courteous attention to all complaints made directly to the Contractor by representatives of Participating Local Jurisdiction and the general public. 7. Report to the Authority the results of the program according to reporting requirements specified in this Contract. 8. Forward shared revenue or a bill for services rendered to the Authority in accordance with the fee and shared revenue provisions contained in the Contract. 9. If not transporting Scrap Metals for Participating Local Jurisdiction(s), all other Sections of this Special Project Service Agreement will apply. B. REPORTING Contractor shall provide CVWMA with a monthly activity report not later than the 10th of the following month. This report shall include the following information at minimum: (1) Date of delivery, (2) weight in tons, (3) Site of Origination, (4) any additional information that the Contractor and CVWMA mutually agree to provide for activity reporting. Special project Service Agreement for Scrap Meta( 3 2386752 f 4 SECTION 4. PAYMENT FOR SERVICES A. Payment: The CVWMA will make payments or invoice the Participating Local Jurisdiction(s) after receiving payments or invoice from the Contractor. B. A monthly payment per Metric Ton shall be provided by the Contractor by 101 of the following month. _The price shall be for Metric Ton of Scrap Metal as provided for by the AMM on a monthly basis, export yard, Philly market, No. 2 bundles plus an additional $5.00 per Metric Ton. , C. Effective April 1, 2015, the Contractor will provide hauling and collection of Scrap Metal with the following payment structure: Hauling Fee: $200.00 per switch Price per Metric ton as described in Part B. of this Section less $20.00 per Metric ton shall be included in the payment. D. Payment for Material:..Any more:,beneficial payment -structure proffered to a CVWMA Member Jurisdiction or any project sponsored by a Member Jurisdiction located within the geographic boundaries of CVWMA compared to that extended under the terms of the Contract or renewal resulting from this procurement during the entire term of the Contract shall be granted to the CVWMA.Participating Local Jurisdiction. E. Petition for Unusual or Unanticipated Costs: The Contractor may petition the CVWMA at any time for adjustments or additions to associated fees on the basis of unusual changes, such as new or revised laws, ordinances or regulations, or similar reasons outside Contractor's control. The CVWMA shall have the right, as a pre -condition for approval of such petition, to demand inspections by itself, or by an independent auditor or consultant, of pertinent records that demonstrate the "unusual changes" resulting in the need for an adjustment to the fees. CVWMA shall have sole discretion as to whether it wishes to grant such petition or not. CVWMA will communicate with the Participating Local Jurisdictions reading any petition for an increase and its decision on any such request. ARTICLE V — NO PARTNERSHIP Nothing herein shall be construed to constitute a joint venture or the formation of a partnership among or between the CVWMA, the Contractors and the Participating Local Jurisdictions any or all of them. ARTICLE VI — FORCE MAJEURE Should any Contractor fail to perform the services under the Contract with the CVWMA by reason of Force Majeure, the CVWMA shall, where practicable, take all reasonable steps to secure another contractor to perform those services. Failure of the CVWMA to perform under this Agreement by reason of Force Majeure affecting the CVWMA or any contractor shall not constitute a default or cause for termination of this Agreement. However, in case of non- performance due to Force Majeure, the CVWMA shall immediately notify the Participating Local Special Project Service Agreement for Scrap Metal 4 2386752 Jurisdictions in writing of the failure, including reasons for such failure, and shall make reasonable efforts to correct such failure and to continue performance at the earliest possible date. ARTICLE VII — TERMINATION A. In the event any Participating Local Jurisdiction(s) lawfully fails to appropriate funds to pay for services received under this Agreement, this Agreement shall terminate within the Participating Local Jurisdiction. The Participating Local Jurisdiction shall make every effort to notify the CVWMA of its inability to appropriate funds at least ninety (90) days prior'to its effective date. B. If the CVWMA's Contractor fails to perform in a satisfactory manner, or fails to perform in accordance with the terms of the Contract or applicable federal, state and local laws, regulations and ordinances, Participating Local Jurisdiction shall have the right to demand, in writing, adequate assurance from the CVWMA and the Contractor that steps have been or are being taken to rectify the situation. Within ten (10) days of receipt of such a demand, the CVWMA shall obtain a response from the Contractor and said response will be immediately forwarded to the Participating Local Jurisdiction. The CVWMA will determine, in consultation with the Participating Jurisdiction if the situation has been rectified. However, final decision on whether a situation has been rectified shall rest in discretion of CVWMA. CVWMA shall provide written notice of its decision in .this regard to the Participating Local Jurisdiction and Contractor- within 1-5 days- of. -receipt. In the event that the Contractor has not corrected the situation in accordance with the terms of the Contract with the CVWMA, Participating Local Jurisdictions) may render notice of termination or participation under the terms of the Agreement with the receipt of written notification to the CVWMA provided not less than 90 days prior to termination. ARTICLE VIII — AUDIT PROVISIONS A. Contractor's records, which shall include but not be limited to all documents, accounting records, written policies and procedures, contract files (including proposals of successful and unsuccessful offerors), payroll records, original estimates, estimating worksheets, correspondence, change order files (including documentation covering negotiated settlements)-, and any other supporting evidence necessary to substantiate charges related. to this Agreement, shall be open to inspection by the Participating Local Jurisdictions and subject to audit and/or reproduction, during normal working hours or at such other times as are mutually agreed upon by the parties, to the extent necessary to adequately permit evaluation and verification of any invoices, payments or claims submitted by CVWMA or any of its agents or vendors pursuant to this Agreement. B. For the purpose of such audits, inspections, examinations and evaluations, the Participating Local Jurisdiction's agent or authorized representative shall have access to records from the effective date of this Agreement, for the duration of the Agreement, and until five (5) years after the date of final payment by Participating Local Jurisdictions' to CVWMA for each fiscal year of service pursuant .to this agreement. CVWMA asks that each Participating Local Jurisdiction coordinate with CVWMA to review such records with the Contractor. C. Participating Local Jurisdictions' agent or authorized representative shall have reasonable access to Contractor's facilities, shall have reasonable access to all necessary records, and shall be provided reasonable access to adequate and appropriate work space in order to conduct audits in compliance with this Article. Participating Local Jurisdictions' agent or authorized representative shall give the CVWMA reasonable advance notice of intended audits. Special Project service Agreement for Scrap Metal 5 2385752 ARTICLE IX - COMPLIANCE WITH LAWS AND REGULATIONS AND GOVERNING LAW The parties to this Service Agreement agree that the laws of the Commonwealth of Virginia shall govern the validity, construction, interpretation, and effect of this Service Agreement. This Service Agreement is entered into and is to be performed in the Commonwealth of Virginia. Any dispute or claim arising out of or relating to this Service Agreement or Contract shall be resolved solely in the General District or Circuit Court of the City of Richmond, Virginia. ARTICLE X — SEVERABILITY AND WAIVER In the event any provision of this Service Agreement shall be held to be invalid and unenforceable, the remaining provisions shall be binding upon the parties. Should any term, provision or other part of this Service Agreement be held to be unenforceable, such provision or portion thereof shall be reformed to comply with applicable laws or,regulations preserving to the greatest extent possible the original intent of the unenforceable provision. Waiver of a breach by any party of any provision, term, condition, or covenant of this Service Agreement shall not be construed by the other party as a waiver -of asubsequent breach of -such provision by the waiving party. ARTICLE XI — NON -ASSIGNMENT Neither the Participating Local Jurisdictions nor the CVWMA shall assign their respective duties under this Service Agreement without the written consent of all other signatories to this Service Agreement. This Service Agreement shall be binding upon and inure to the benefit of the permitted successors and assigns of the parties. ARTICLE XII — INSURANCE AND INDEMNIFICATION A. Insurance. The Contractor shall be required to carry and maintain in .effect public liability insurance coverage with a company licensed to do business in the Commonwealth of Virginia and in the amounts and coverage specified below. The Contractor shall, prior to commencement of work under the Contract, deliver Certificates of Insurance from carriers acceptable to the CVWMA specifying such limits, with the CVWMA and each Participating Local Jurisdiction participating in this proposed project named as additional insured parties. The Contractor shall ensure that the carrier or carriers shall agree to give the CVWMA thirty (30) days written notice of its decision to cancel, change or fail to renew coverage. The CVWMA reserves the option to increase the required insurance amounts if the contract is renewed beyond the initial five-year term. a. Worker's Compensation and Emolover's Liabilitv Statutory Requirements Employer's Liability Coverage will be required of the contractor and any sub -contractor where any class of employee engaged in work under the contract is not protected under the Workers' Compensation Statute. b. Automotive Liability, Including Owned Non Owned and Hired Car Coverage Limits of Liability - Special Project Service Agreement for Scrap Metal 8 2388752 Bodily Injury: $1,000,000 each person, $3,000,000 each occurrence Property Damage $1,000,000 each occurrence c. Comprehensive General Liability Limits of Liability = Bodily Injury: $1,000,000 each person, $3,000,000 each occurrence Property Damage $1,000,000 each occurrence, Including: 1. Completed Operations/Products ii. Contractual Liability for Specified Agreements iii. Personal Injury iv. Broad Form Property Damage NOTE: The levels of coverage required in "b." and "c." can be met by the primary policy alone, or in concert with an excess liability policy. The Contractor shall provide, if required, evidence showing compliance with the above requirements to the satisfaction of the CVWMA prior to commencement of work under the Contract. Failure to comply with this requirement may be cause for termination of the Contract, in the sole discretion of the CVWMA. B. Indemnification: As further discussed in the Contract, the Contractor shall indemnify and hold the CVWMA and its Member jurisdictions and their officers, agents and employees harmless from and defend against all claims, damages, losses, and expenses, including attorney's fees, of whatever kind or nature arising out of or resulting from the Contractor's or any of its subcontractor's providing or failing to provide any construction, product, goods, or services required under the Request for Proposals or a related Contract, including, but not limited to, any such claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property; provided, however, that the Contractor's indemnification obligation under the scope of services of a Contract resulting from the Request for Proposals shall be limited to claims, damages, losses, and expenses caused by any negligent act or omission of the Contractor or any subcontractor performing work required by the Contractor's Contract with the CVWMA or anyone directly or indirectly employed by any of them or anyone for whose acts the Contractor or any subcontractor may be liable. ARTICLE X111— ADDITIONAL PARTIES A. it is understood and agreed upon by the parties, upon written request from any of the other Member jurisdictions of the CVWMA service area that the CVWMA may enter into a Service Agreement Addendum with such other Member Jurisdiction(s). B. It shall be understood by the parties to this Service Agreement that no other additional parties (other than those identified in Article XIII A.) shall be eligible to participate in this special project without a written addendum to this Service Agreement. C. This Service Agreement shall remain in full force and effect between any remaining parties notwithstanding termination with respect to any one Participating Local Jurisdiction. Special Project Service Agreement for Scrap Metal 7 2386752 ARTICLE XIV — ENTIRE AGREEMENT This Service Agreement represents the entire agreement between the CVWMA and the Participating Local Jurisdictions and supersedes all prior negotiations, representations or agreements, either written or oral. This Service Agreement may only be amended by written document signed by the Participating Local Jurisdictions and the CVWMA after approvals granted by the governing bodies of the Participating Local Jurisdictions and the CVWMA unless said amendment authority has been previously delegated to the authorized representatives of the CVWMA and the Participating Local Jurisdictions in the opinion of local and CVWMA legal counsel. THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK Special Project Service Agreement for Scrap Metal 8 2386752 IN WITNESS WHEREOF, the CVWMA and the Participating Local Jurisdictions have caused this Agreement to be executed. APPROVED AS TO FORM: all, MdCandlish Holton, P.C. APPROVED AS TO FORM: County Attorney or designee CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY By: li�mMberfy A. nes Executive Director Date: 3,��1)4 COUNTY OF CHESTERFIELD By: James J. L. Stegmaier County Administrator Date: Special Project Service Agreement for Scrap Metal 9 2386752 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 {', AGENDA Meeting Date: May 27, 2015 Item Number: 9.A. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Stegmaier Title: County Administrator Attachments: 0 Yes F No # CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances May 27, 2015 % of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent `C.0 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS May 27, 2015 Board Meeting Date Description Amount Balance 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 Additional funding for Bon Air Library renovation project (43,000) 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 3/27/2015 Return funds from completed projects 20,865 7,315,062 4/7/2015 Return funds from completed projects 18,333 7,333,395 41-100.1031 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS May 27, 2015 District Maximum Carry Over from Prior Years FY2015 Appropriation Funds Used Year to Date Items on 5/27 Agenda Balance Pending Board Approval Bermuda $30,222 $33,500 $16,635 $9,047 $38,041 Clover Hill 37,500 33,500 28,216 7,000 35,784 Dale 37,500 33,500 4,190 2,000 64,810 Matoaca 37,500 33,500 31,651 6,885 32,464 Midlothian 37,500 33,500 1,100 18,493 51,407 County Wide 0 0 0 0 0 9`C, Q1 0 Date Began 04/99 03/03 03/04 10/04 12/04 05/05 05/06 08/07 06/12 12/14 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease—Juvenile Courts Project $ 16,100,000 (Refinanced 10/10) Certificates of Participation* — Building Construction, Expansion and Renovation Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition Cloverleaf Mall Taxable Revenue Note *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 19,755,000 7,484,947 138,200,713 Prepared by Accounting Department April 30, 2015 Outstanding Date Balance Ends 4/30/2015 01/20 $ 4,110,000 11/23 310,000 11/15 350,000 12/15 7,484,947 12/17 500,563 11/24 1,960,000 11/24 4,315,000 11/27 14,050,000 11/24 18,535,000 12/15 - 51,615,510 Approved Amount aC" 0: v) CHESTERFIELD COUNTY a_z BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 �RGIN* Meeting Date: May 27, 2015 Item Number: 9.8. Subject: Report on Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: Janice Blakley Title: Clerk to the Board Attachments: 0 Yes F-1 No 4 C 1:1 136 Report of changes to the highway systefn of County of Chesterfield County Report Period: 03/01/2015 through 03/31/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective 00 Resolution Date Project: Bailey's Grove, Sec. B Type Change: Addition 7253 Bailey's Lane 40' 0.31 3/28/2012 3/26/2015 Termini: From: 0.03m S Bailey's Path Road, (Rt 7252) To: 0.31 m S to Fox Maple Court, (Rt 4577) Project: Charleston Estates Type Change: Addition 7586 Old Exchange Place 40 0.05 10/12/2011 3/27/2015 Termini: From: Charles Towne Rd., (Rt 7585) To: Cul-de-sac 7585 Charles Towne Road 50 0.05 10/12/2011 3/27/2015 Termini: From: Stigall Dr., (Rt 759) To: Old Exchange Pl., (Rt 7586) 7585 Charles Towne Road 40 0.16 10/12/2011 3/27/2015 Termini: From: Old Exchange Pl., (Rt 7586) To: Cul-de-sac Project: Kelly Green Drive Type Change: Addition 7675 Kelly Green Drive Var. 0.05 8/28/2013 3/31/2015 Termini: From: 0.59 Mi. S. Genito Road Rt. 604 To: Rt. 754 Old Hundred Road 7675 Kelly Green Drive Var. 0.23 8/28/2013 3/31/2015 Termini: From: 0.36 Mi. S. Genito Road Rt. 604 To: 0.59 Mi. S. Genito Road Rt. 604 7675 Kelly Green Drive Var. 0.10 8/28/2013 3/31/2015 Termini: From: Rt. 604 Genito Road To: 0.10 Mi. S. Genito Road Rt. 604 7675 Kelly Green Drive Var. 0.17 8/28/2013 3/31/2015 Termini: From: 0.19 Mi. S. Genito Road Rt. 604 To: 0.36 Mi. S. Genito Road Rt. 604 Total Net Change in County's Mileage 5.69 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) ,• �d9 Page 4 of 93 Report of changes to the highway system of.- County f County of Chesterfield County Report Period. 03/01/2015 through 03/31/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Project: Kelly Green Drive Type Change: Addition 7675 Kelly Green Drive Var. 0.09 8/28/2013 3/31/2015 Termini: From: 0.10 Mi. S. Genito Road Rt. 604 To: 0.19 Mi. S. Genito Road Rt. 604 Project: Magnolia Green Parkway & Championship Crossing Type Change: Addition 7540 Championship Crossing Var. 0.13 4/24/2013 3/31/2015 Termini: From: 0.85 Mi. S Rt. 7615 To: Rt. 7692 Magnolia Green Parkway 7692 Magnolia Green Parkway Var. 0.09 4/24/2013 3/31/2015 Termini: From: 0.35 Mi N Rt. 360 To: Rt. 7540 Championship Crossing 7540 Championship Crossing Var. 0.09 4/24/2013 3/31/2015 Termini: From: 0.76 Mi. S Rt. 7615 To: 0.85 Mi. S Rt. 7615 7540 Championship Crossing Var. 0.75 4/24/2013 3/31/2015 Termini: From: Exist. Rt. 7540 0.01 Mi. S Rt, 7615 To: 0.76 Mi. S Rt. 7615 7692 Magnolia Green Parkway Var. 0.01 4/24/2013 3/31/2015 Termini: From: Rt. 7540 Championship Crossing To: 0.01 Mi. W Rt. 7540 7692 Magnolia Green Parkway Var. 0.35 4/24/2013 3/31/2015 Termini: From: Rt. 360 Hull Street Road To: 0.35 Mi N Rt. 360 Pro'et ct. Oueens Grant Sec 6 Type Change: Addition 7725 Old Fort Drive 40 0.09 8/28/2013 3/31/2015 Termini: From: Old Fort Place, (Rt. 7726) To: Cul -de -Sac Total Net Change in County's Mileage 5.69 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) Page 5 of 93 G' `-6' Report of changes to the highway system of.- County f County of Chesterfield County Report Period: 03/01/2015 through 03/31/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage 00 Local Gov. Resolution VDOT Effective Date Project: Queens Grant Sec 6 Type Change: Addition 7725 Old Fort Drive 40 0.06 8/28/2013 3/31/2015 Termini: From: Royal Crest Drive, (Rt. 5759) To: Old Fort Place, (Rt. 7726) 5759 Royal Crest Drive 40 0.13 8/28/2013 3/31/2015 Termini: From: Royal Crest Court, (Rt. 7724) To: Old Fort Drive, (Rt. 7725) 7724 Royal Crest Court 40 0.14 8/28/2013 3/31/2015 Termini: From: Royal Crest Drive, (Rt. 5759) To: Cul -de -Sac 5759 Royal Crest Drive 50 0.08 8/28/2013 3/31/2015 Termini: From: 0.03m W of Queens Grant Drive, (Rt. 5758) To: Royal Crest Court, (Rt. 7724) 7726 Old Fort Place 40 0.10 8/28/2013 3/31/2015 Termini: From: Old Fort Drive, (Rt. 7725) To: Cul -de -Sac 5759 Royal Crest Drive 40 0.04 8/28/2013 3/31/2015 Termini: From: Old Fort Drive, (Rt. 7725) To: 0.04m W to Royal Crest Drive, (Rt. 5759) Project: Sundial Farms Sec 1 Type Change: Addition 7737 Kalliope Court 50 0.07 11/13/2013 3/31/2015 Termini: From: Kalliope Drive, (Rt. 7735) To: Cul -de -Sac 7736 Kalliope Place 50 0.10 11/13/2013 3/31/2015 Termini: From: Kalliope Drive, (Rt. 7735) To: Cul -de -Sac 7735 Kalliope Drive 50 0.06 11/13/2013 3/31/2015 Termini: From: Isadora Drive, (Rt. 7731) To: End of Maintenance Total Net Change in County's Mileage 5.69 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin: Laiv(804) 786-0795) Page 6 of 93 U `' It t County of Chesterfield County Report Period. 0310112015 through 0313112015 This document reports changes in the l calitv's VDOT maintained secondary system of state highwaysfor the report period. Developer bonds held pending PDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route StreetNatne RW Width Mileage Local Gov.VDOTE,Ifect ve (ft} Resolution Date Project. Sundial pawns Sec I Type Change: Addition 7735 Kalflope Drive 50 0.21;' 11113/2013 3/31/2015 Termini: From: Kalliope Place, (Rt. 7736)To: lsadora Drive, (Rt. 7731) 7735 Kalliope Drive 50 0.16 11113/2013 3/31/2015 Termini: From: Eastfair Drive, (Rt. 5186) To: Kalliope Place, (Rt. 7736) 7734 Europa Drive Termini: From: lsadora Drive To: End of Maintenance 7733 lsadora Place 50 0:07 11/13/2013' 3131/20115 50 0.07 11/13/2013 3/31/2015 Termini: From: lsadora Drive, (Rt. 7731) To: End of Maintenance 7732 Aldera Lane 50 0.07 11/1312013 3/3112015 Termini: From: lsadora Drive, (Rt. 7731) To: End of Maintenance 7731 lsadora Drive 50 0.10 11/13/2013 3/31/2015 Termini: From: Kalliope Drive, (Rt. 7735) To: Cul -de -Sac 7731 Isadore Drive 50 011 11/13/2013 3/31/2015 Termini: From: Europa Drive, (Rt. 7734) To: Kalliope Drive, (Rt. 7735) 7731 Isadore Drive 50 0.10 11/13/2013 3/31/2015 Termini: From: Isadore Place; (Rt. 7733) To: Europa Drive, (Rt. 7734) 7731 €sadora Drive 50 0.10 1111312013 3/3112015 Termini: From: Aldera Lane, (Rt. 7732) To: Isadora Place, (Rt. 7733) Total Net Change in County's Mileage 5.69 For information regrading this report, contact VDOT's Residency Administrator or Central Office ( actin Law(804) 786-0795) Page 7 of 93 Report of changes to the highway system of County of Chesterfield County Report Period. 03/01/2015 through 03/31/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width 00 Mileage Local Gov. Resolution VDOT Effective Date Project: Sundial Farfns Sec 1 Type Change: Addition 7731 Isadora Drive 50 0.40 11/13/2013 3/31/2015 Termini: From: Eastfair Dr., (Rt. 5186) To: Aldera Lane, (Rt. 7732) Proiect: The Vineyard at Forest View - Sec. 2 Type Change: Addition 7690 Forest Vine Court 50 ft. 0.03 4/24/2013 3/31/2015 Termini: From: Rt. 7689 - Forest Vine Drive To: Cul-de-sac 7688 Forest Vine Place 50 ft. 0.06 4/24/2013 3/31/2015 Termini: From: Rt. 7381 Brevard Drive To: Cul-de-sac 7689 Forest Vine Drive 50 ft. 0.03 4/24/2013 3/31/2015 Termini: From: Rt. 7690 Forest Vine Court To: Cul-de-sac 7689 Forest Vine Drive 50 ft. 0.07 4/24/2013 3/31/2015 Termini: From: Rt. 7381 Brevard Drive To: Rt. 7690 Forest Vine Court 7381 Brevard Drive 50 ft. 0.03 4/24/2013 3/31/2015 Termini: From: Forest Vine Place - Rt. 7688 To: East to end of section 7381 Brevard Drive 50 ft. 0.06 4/24/2013 3/31/2015 Termini: From: Existing Rt. 7381 - West Brevard Dr. To: Forest Vine Place - Rt. 7688 Project: The Vineyard at Forest View - Sec. 3 Type Change: Addition 7381 Brevard Drive 50 ft. 0.10 4/24/2013 3/31/2015 Termini: From: Rt. 7691 Fallen Pine Court To: Rt. 4502 Mariposa Drive Total Net Change in County's Mileage 5.69 For information: regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) U(7G" Page 8 of 93 R4port ! l County of Chesterfield CountyReport Period: 0310112015 through 0313112015 This document reports changes in the locality's VDOTmaintained secondary system of state highways for the report period. Developer bonds held pending DOT's acceptance ofstreets reported here may be released in accordance with the local ordinance Route StreetlVame RW Width Mileage Local Gov. VDOTEffective {jt} Resolution Bate Proieect. The VineEard at Forest View - Sec. 3 Type Change: Addition 7381 Brevard Drive 50 ft. 0.03 4/2412013 3131/2015 Termini: From: 0.03 Mi, E Rt. 7688 Forest Vine Place To: Rt. 7691 Fallen Pirie Court 7691 Fallen Pine Court 50 ft'. 0:06 4/2412013 3/31/2015 Termini: From: Rt. 7381 Brevard Drive To: Cul-de-sac Protect. Woodlands Phase 2, Remainder Phase .1 Type Change: Addition: 819 Mail Drive Var 0.05 2/22/2012 3/27/2015 Termini: From: .27m N of Koger Center Bl., Rt, 849 To: .32m N of Koger Center BI.; Rt: 849 819 Mall Drive Var 0.13 2/22/2012 3127/2015 Termini; From: .42m N of Koger Center Bl., Rt, 849 To: Robious Rd., Rt. 675 URINT4591119 �iR'.7 Var 0.10 2/22/2012 3/2712015 Termini: From: .32m N of Koger Center BI., Rt: 849 To: .42m N of Koger Center BI., Rt. 849 Total Net Change in County's Mileage 5.69 For information regrading this report, contact VDOT's Residency Administrator or (Central Office (PFlartin Law(804) 786-0795) � 49 kms CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 9.C. Subject: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 15PD0193) to Permit Expansion of a Special Purpose Park in an Agricultural (A) and Community Business (C-3) Districts County Administrator's Comments: County Administrator: On May 19, 2015, the Planning Commission determined that the proposed special purpose park expansion is in substantial accord with the Comprehensive Plan, as per attached (Case 15PD0193). Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Attachments: 0 Yes F-1No Title: Director of Planninq SUBSTANTIAL ACCORD REVIEW ITO Applicant's Contact: STUART CONNOCK (804-751-4484) Planning Department Case Manager: DARLA ®RR (804-717-6533) -cAESTERTTE=11ATT;1T9GMV Magisterial District MIDLOTHIAN Request Property ZEN= Substantial Accord Determination to permit a special purpose park in Agricultural (A) and Community Business (C-3) Districts. Expansion of a special purpose park (Mid-lothian Mines Park) is planned. (NOTE- Conditions may be imposed) Providing a FIRST CHOICE community through excellence in public service 6 kl--/, ) L, LI i— RECOMMENDATION PLANNING RECOMMEND APPROVAL COMMISS19ON 5/19/2015 RECOMMEND APPROVAL • Proposed park enhances a unique recreational, cultural, historical resource as suggested by Public Facilities Plan STAFF 0 Expansion connects similar public and private sites as Plan suggests • Satisfies the criteria of location, character and extent as specified in the Code of Virginia Providing a FIRST CHOICE community through excellence in public service 6 kl--/, ) L, LI i— C-." r, U Subject Property J Map 3. Surroundino Land Uses & Development R= N W+E S 4 15PDO193-2015MAY27-BOS-RPT 04 C 01 i Case Number BOS Action Request Rezone 440 acre tract (subject is a part) to residential (R-9, R-12, R-TH & R -MF), office (0-2) and commercial (C-3) with Conditional Use Planned Development (CDPD) to permit use and bulk exceptions Mix of residential, commercial, office, outdoor and public/semi-public uses permitted 91SNO172 Approved.recreational (03/12/1997) 0 Being developed as "The Grove" 0 Mid-lothian Mines Park located on portion east of North Woolridge Road Conditions of zoning address permitted uses, utilities, road improvements, access and development standards (Midlothian Village Core standards for commercial /office use) • Amend (91SN0172) for 61.3 acre tract (subject is a part) to permit reduced setbacks, increased building heights, over -shop housing and commercial use 07SNO140 Approved 0 Outdoor recreational and public/semi-public uses (12/13/2006) permitted • Design standards such as compliance with Midlothian Village Core development standards and other conditions of Case 91SNO172 remain in effect Portions of the request property are developed for passive recreational use and historical and cultural interpretation. Facilities include trails, parking, amphitheater and replica mining headstock. The Parks and Recreation Department proposes to lease the subject properties adjacent to Mid-lothian Mines Park. Park has indicated that the expansion would: • Allow growth of the heavily used passive recreational facilities • Incorporate existing developed facilities into par system • Accommodate future development to enhance Mid-lothian Mines Park • Enhance marketing and fund-raising for historical area • Provide trail connector for easier pedestrian access Address increased demand for passive recreational facilities easily accessible by walking or biking 15PDO193-2015MAY27-BOS-RPT ;IIIIL%-j&I- UJIS IVA N:F.m - Ilia I Midlothian Fire Station, Company Number 5 Forest View Volunteer Rescue Squad This request Will have a minimal impact on Fire and EMS. The Comprehensive Plan, which includes the Thoroughfare Plan identifies county-wi transportation needs that are expected to mitigate traffic impacts of future growth. T anticipated traffic impact of the proposal has been evaluated and it is anticipated to minimal. I 33SUBMUSM GGGlig The proposal's impacts on the County's utility system are detailed in the chart beloW- C 0 Citizen Comments:' No one spoke in opposition to the request, Motion'Second. Brown PattonAYES: Gulley, Waller, Brown, The Board of Supervisors on Wednesday, May 27, 2015.. beginning at 3:00 pm., will consider I this I request. CHESTERFIELD COUNTY q BOARD OF SUPERVISORS Page 1 of 1 AGENDA ! 174. RC7 Meeting Date: May 27, 2015 Item Number: 14.A. Subiect: Resolution Recognizing Mr. Alan Thomas O'Keefe for His Scouting Career County Administrator's Comments: County Administrator: Board Action Requested: Outstanding Mr. Gecker requests that the Board adopt the attached resolution. Summary of Information: Mr. Alan Thomas O'Keefe was recognized by the Board of Supervisors on January 23, 2013, for achieving the rank of Eagle Scout. Since that time, Mr. O'Keefe has continued his commitment to scouting, earning unprecedented levels of achievement in Troop 869, sponsored by Salisbury Presbyterian Church. Preparer: Janice Bla Attachments: Title: Clerk to the Board 0 Yes F-1 No G�Z RECOGNIZING MR. ALAN THOMAS O'KEEFE FOR HIS OUTSTANDING SCOUTING CAREER WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, Mr. Alan Thomas O'Keefe, a senior at James River High School, has been active in Troop 869, sponsored by Salisbury Presbyterian Church, since he was in the sixth grade; and WHEREAS, Mr. O'Keefe has held nearly every leadership position in the troop, which was founded in 1973; and WHEREAS, due to Mr. O'Keefe's high standards of commitment, he earned him the coveted rank of Eagle Scout in 2012 and was recognized by the Chesterfield County Board of Supervisors for that achievement on January 23, 2013; and WHEREAS, after earning the rank of Eagle Scout, scouts who continue to remain active in their troop and complete five additional merit badge requirements are eligible for an Eagle Palm; and WHEREAS, continuing in his scouting journey, Mr. O'Keefe earned a total of seven Eagle Palms, by completing 35 additional merit badge requirements after becoming an Eagle Scout; and WHEREAS, this level of achievement is unmatched in Troop 869 and places Mr. O'Keefe in unique standing in the Central Virginia Region; and WHEREAS, although Mr. O'Keefe turned 18 in March, he can still be found on most Tuesday evenings teaching and mentoring the younger scouts of Troop 869. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of May 2015, publicly recognizes Mr. Alan Thomas O'Keefe, extends congratulations on his exemplary achievements in scouting, acknowledges the good fortune of the county to have such an outstanding young man as its citizen, and wishes him much success in future endeavors. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. O'Keefe and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. a C ()�2 13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 14.8. Subiect: Recognizing the 2015 Winners of the Miss Chesterfield Scholarship Pageant County Administrator's Comments: County Administrator: Board Action Requested: Mr. Holland requests that the Board adopt the attached resolution recognizing the 2015 Miss Chesterfield Scholarship Pageant winners. Summary of Information: The Miss Chesterfield Scholarship Organization, Inc., provides young women with opportunities to serve their communities, develop presentation skills, charm, grace and poise, and earn scholarships that can help them to achieve success in their chosen career fields. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to Board of Supervisors DNo # o( oc, n RECOGNIZING THE 2015 MISS CHESTERFIELD SCHOLARSHIP PAGEANT WINNERS WHEREAS, the Miss Chesterfield Scholarship Organization, Inc. is a non-profit organization that serves outstanding young women; and WHEREAS, the Miss Chesterfield Scholarship Organization conducts the Miss Chesterfield Scholarship Pageant, which is a preliminary pageant to the Miss Virginia Scholarship and Miss America pageants; and WHEREAS, the Miss America Organization is one of the nation's leading achievement programs and the world's largest provider of scholarship assistance for young women; and WHEREAS, the Miss Chesterfield Scholarship Organization provides young women with opportunities that can lead to scholarship assistance to help prepare them for successful careers; and WHEREAS, in 2015, the Miss America Organization and its state and local organizations will provide more than $45 million in cash and scholarship assistance; and WHEREAS, the Miss America Organization also has partnered with Children's Miracle Network to raise funds and awareness for children's hospitals throughout the United States; and WHEREAS, the Miss Chesterfield Scholarship Organization provides girls aged 4-9 an opportunity to participate in a non-competitive Princess program that includes group community service activities; and WHEREAS, Miss Chesterfield goes on to compete in the Miss Virginia Scholarship Pageant, which is a preliminary pageant to the Miss America pageant; and WHEREAS, the Miss Chesterfield Outstanding Teen advances to compete in the Miss Virginia's Outstanding Teen Pageant, which is a preliminary pageant to Miss America's Outstanding Teen Pageant; and WHEREAS, Miss Chesterfield's Outstanding Preteen also competes at the state level; and WHEREAS, in these activities, young women develop presentation skills, poise, charm and grace while having the opportunity to provide community service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of May 2015, publicly recognizes the important contributions of the Miss Chesterfield Scholarship Organization, Incorporated to the development of young women and to their future success, and congratulates the 2015 pageant winners: Miss Chesterfield, Katie Mitchell; Miss Chesterfield's Outstanding Teen, Elizabeth Morgan Allen; Miss Chesterfield's Outstanding Preteen, Hannah Rhudy; and Miss Chesterfield's Princesses, Robbieloretta Burr, Ryann Elyse Richardson, Kennedy Simone Ross and Londyn Slappy. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the winners of this year's pageant and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 27, 2015 Item Number: 14.C. Subject: Resolution Recognizing the 20th Anniversary of Saint Mark's United Methodist Church's Mentoring Program at Evergreen Elementary School County Administrator's Comments: County Administrator: —y— Board Action Requeste Mr. Warren requests that the Board adopt the attached resolution. Summary of Information: Saint Mark's United Methodist Church on Lucks Lane has provided a mentoring program at Evergreen Elementary School for 20 years. Adults and high school students are matched with at -risk students for weekly half hour mentoring sessions during the school year. During a typical year, 35 to 50 mentors have mentored 70 to 120 students. Representatives from both the church and the school will be present to receive the resolution. Preparer: Janice Blakley Title: Clerk to Board of Supervisors Attachments: Yes F1 No # 00 C111 RECOGNIZING ST. MARK'S UNITED METHODIST CHURCH FOR 20 YEARS OF OUTSTANDING SUPPORT AND VOLUNTEER SERVICE TO CHESTERFIELD COUNTY AND THE EVERGREEN ELEMENTARY SCHOOL MENTOR PROGRAM WHEREAS, the partnership between St. Mark's United Methodist Church and Evergreen Elementary was founded 20 years ago to provide mentoring support to Chesterfield County Public School students; and WHEREAS, St. Mark's has been instrumental in encouraging church members to volunteer with the group to provide support at neighborhood schools; and WHEREAS, the group has provided mentoring services to help students achieve academically and socially, and also provided school supplies to Evergreen Elementary and Chesterfield County Public Schools at no cost to the county; and WHEREAS, the program has successfully united members of the St. Mark's community with Evergreen Elementary in a manner that benefits all involved, especially our students; and WHEREAS, the program has provided the opportunity to engage Chesterfield County high school students and other community members to participate in mentoring for the benefit of Evergreen Elementary students; and WHEREAS, the teachers and administrators have gratefully accepted the support of volunteers and are very appreciative of the difference they have made in their schools; and WHEREAS, this successful program can serve as a model for use in other county schools. NOW THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of May 2015, on behalf of all Chesterfield County residents, expresses appreciation for the outstanding volunteerism of the St. Mark's United Methodist Church community and extends best wishes for the continued partnership of St. Mark's and Evergreen Elementary School to promote student success in the community. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to St. Mark's United Methodist Church and Evergreen Elementary School, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ,, ,v-;, r) C a5;. i May 27, 2015 Speakers List Evening Session #1 (Following Presentation of Resolutions) Paul Grasewicz 2. 3. H 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 0 5. PLAW I �►s��Gz� County Cash Proffer Policy — Sections 10 & 11 (from the Policy PDF document on County web site) 10. The Board of Supen7isors-has established 518,966 as ,the ivaxinium per, &vellina unit cash proffer that it «ill accept. in .a zoning rase.1 The Board has also established that, absent other Board action, approved per dwelling unit cash proffer amounts shall be fixed for a period of four years beginning on July 1 of the fiscal year in which a. case is approved. Thereafter, cash proffer amounts shall be automatically adjusted, annually, by the annual change in the Marshall and Swift Building Cost Index on July 1 of each year, subject to paragraph 11, below. 11. The aniountl of the first adjustment for the per dwelling unit cash proffer for approved cases, absent any other Board action, shall be an anloun.t equal to the per dwelling unit cash proffer amotmt approved with the case adjusted for the four year cumulative change in the Marshall and Swift Building Cost Index between July 1 of the year in which the case was approved and July 1 four years later. Therea er, the- per dwelling brut caw proffer °amount'shall be automatically adjusted, annilally, by the annual chane in the. Marshall and'Swiff .Build iii Cost Index onJuly 1- of -each year. Suggested technical adjustment to section 11 of the Policy: "July 1 of each year": provided that such adjustment shall not cause the pavment to exceed the amount of the policy's maximum cash proffer in effect at the time of the payment. Standard Cash Proffer Text — "The amount paid shall be, $18,966 per dwelling unit, for the period beginning the July 1 preceding the Board of Supervisors' approval of the case through Julyl four years later, at which point the amount will be adjusted for the cumulative change in the Marshall and Swift Building Cost Index during that time periods Suggested additional text to add to the proffer: except that the adjustment shall not cause the payment to exceed the amount of the maximum cash proffer in the cash proffer policy in effect at the time of the az 'went• CHESTERFIELD COUNTY yac BOARD OF SUPERVISORS Page 1 of 2 �f= AGENDA �� ITf9 ,..lfigCtNV.v' Meeting Date: May 27, 2015 Item Number: 17.A. Subject: Public Hearing to Consider the Restriction of Through Truck Traffic on Woods Edge Road County Administrator's Comments: County Administrator: Board Action Req s`ted: Hold a Public Hearing to consider the restriction of through truck traffic on Woods Edge Road from Ruffin Mill Road to Lawing Drive. Summary of Information: The county has received a request from residents to restrict any through truck, truck and trailer, or semi -trailer combination, except pickup or panel trucks, from using Woods Edge Road (Route 620) from Ruffin Mill Road (Route 746) to Lawing Drive (Route 818). The recommended alternate route is Ruffin Mill Road (Route 746), Jefferson Davis Highway (Route 1/301), Old Bermuda Hundred Road (Route 618), and Lawing Drive (Route 818). The Virginia Department of Transportation (VDOT) has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the affected area. Evaluation of the second criterion will include VDOT's evaluation of safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues. (Continued next page) Preparer: Jesse W. Smith Attachments: 0 Yes Title: Director of Transportation 17 No # 0 c" G, L,� 2; 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) In addition, a requested restriction must meet either of the last two criteria, in that: 1) the roadway is residential in nature, with at least 12 dwellings on both sides within 150 feet of the roadway centerline per 1,000 feet of roadway; or 2) the roadway must be functionally classified as either a local or collector road. A public hearing on this matter was held on December 10, 2014. At that public hearing, the Board referred the issue to the Planning Commission for further evaluation and recommendation on both the restriction and any amendments to the Thoroughfare Plan. At the Planning Commission's February 19, 2015 meeting, the recommendation was made to make no amendments to the Thoroughfare Plan and to forward the request for a through truck traffic restriction to the Virginia Department of Transportation. Staff recommends approval of the request for the restriction. Recommendation: If the Board wishes to pursue requesting the Virginia Department truck traffic on Woods Edge Road should be adopted. District: Bermuda this request, the attached resolution of Transportation to restrict through from Ruffin Mill Road to Lawing Drive CGS Z WHEREAS, the Chesterfield County Board of Supervisors received a request to restrict any through truck or truck and trailer or semi -trailer combination except pickup or panel trucks from using Woods Edge Road from Ruffin Mill Road to Lawing Drive; and WHEREAS, the recommended alternate route is Ruffin Mill Road (Route 746), Jefferson Davis Highway (Route 1/301), Old Bermuda Hundred Road (Route 618) and Lawing Drive (Route 818); and WHEREAS, Chesterfield County will use its good offices for enforcement of the proposed restriction; and WHEREAS, the Board has conducted a public hearing on the restriction. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to restrict through truck traffic on Woods Edge Road from Ruffin Mill Road to Lawing Drive. G"y\�KI-, f-, - -- ,v '-i U:L 4dj �Rcl�manDznre--i patch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3006440 Date May 20, 2015 Date Category Description Ad Size Total Cost 05/26/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Cl 2 x 31 L 159.50 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vit• ginia, at an adjourned meeting on Wednesday, May 27, 2015, at 6:30 pm in the County Public Meeting Room at the Chesterfield Administra• . tion Building, Route 10 and Lai Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views con• ceming: The restriction ofthrough truck, truck and trailer, orsemi•trailer combination, except pickup or panel trucks, from using Woods Edge Road (Route 620) from Ruffin Mill Road (Route 746) to LawiDrive (Route 818). The recommended alternate route Is Ruffin Mill Road (Route 746), Jefferson Davis Highway(Route V301), Bermuda Hundred Road (Route 618), a2awing Drive (Route 818). A map of the proposed alternate route is on file In the County Adminis• trator's Office and the Clerk to the Board's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia, for public examination between the hours of 830 a.m, and 5:00 p.m. of each regular business day. If further information is desired, please contact Mr. Steve Simonson, Transportation Department, at 748- 1037, between the hours of 8:30 a.m. to 5:00 p.m, Monday through Fd day. The hearing is held at a public facility designed to be accessible to per- sons with disabilities. Any persons with questions on the accessibility of the facilityy or the need for reasonable accommodations should con- tact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing in. toer services for the deaf must notify the Clerk to the Board no lat- erthan Friday, May 22, 2015. . Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 05/20/2015 The First insertion being given ... 05/20/2015 Newspaper reference: 0000157694 Sworn to and subscribed before me this b"otary Public Supervisor Janet Johnson Williams State of Virginia NOTARY PUBLIC Commonwealth of Virginia City of Richmond 7566416 My Commission expires My Commission Expires June 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU ;�tEtp CSG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: May 27, 2015 Item Number: 17.6. Subiect: Public Hearing to Consider the FY2016-FY2021 Secondary Road Six -Year Improvement Plan and FY2016 Secondary Road Improvement Budget County Administrator: Hold a public hearing to consider the FY2016-FY2021 Secondary Road Six - Year Improvement Plan and FY2016 Secondary Road Improvement Budget. Summary of Information: FY2016-FY2021 Secondary Road Six -Year Improvement Plan State statute requires the Board of Supervisors to update every two years, jointly with the Virginia Department of Transportation (VDOT), a six-year plan identifying improvements that are anticipated to be made to the secondary road system in the county. The recommended FY2016-FY2021 Secondary Road Six Year Improvement Plan (the Plan) has been developed by VDOT and staff based on projected state revenues of approximately $1 million per year, plus $27,000 per year (average for first five years of the Plan) which must be used for hard surfacing unpaved roads. No local funds are included in the Plan. A summary of the proposed Plan is shown on Attachment A. Of the projects in the current Plan, two projects are under construction, (Reams Road at Rosegill Turn Lanes and East River Road Widening) and three Preparer: Jesse W. Smith Attachments: 0 Yes Title: Director of Transportation F-1 No # CiVC, G -l' J 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary (Continued): unpaved roads will be hard surfaced this summer (Belcherwood Road, Potts Street and Silbyrd Drive). Also included in the current Plan are Newbys Bridge Road (Sussex Drive to Falling Creek) and Newbys Bridge Road (Cogbill Road to Celestial Lane) projects. Right-of-way acquisition for both projects is anticipated to begin this summer. Staff recommends adding one rural addition project and 22 revenue sharing projects, previously approved by the Board, to the Plan. Rural Addition For localities that meet certain criteria, VDOT allows 50-8 of secondary road construction funds to be used towards upgrading qualifying non -state standard roads so that they can be accepted into the state road system as a rural addition. Under the rural addition program, VDOT will pay the road construction costs. The county, or others, must pay right-of-way acquisition and utility adjustment costs. In the past, rural addition projects have been selected by the Board on a case-by-case basis as requests are received from citizens. Staff is recommending that Wild Turkey Run be added to the Plan as a rural addition project. Wild Turkey Run serves five residences. This project was added to the Plan in 1997, but was removed in 2002 when secondary road construction funding levels dropped. Changes to VDOT's rural addition program would not allow the county to participate in the program until recently. The resident on Wild Turkey Run who originally requested the road be upgraded has continued to request improvements to the road. To proceed with this project, a transfer of $35,000 from the General Road Improvement Account to the project will be required to fund anticipated right-of-way acquisition and utility adjustment costs. Revenue Sharing The Revenue Sharing program is a program offered by VDOT, wherein the county may provide local funds towards road improvements in anticipation of an equal match by VDOT. Annually, the Board approves the revenue sharing projects to be submitted to VDOT for funding consideration. Staff is recommending that all existing and anticipated revenue sharing projects on secondary roads be included in the Plan, as shown on Attachment A. This will provide funding flexibility for these projects, previously approved by the Board. 11 j CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary (Continued): Unpaved Secondary Roads The Code of Virginia requires that approximately 50-o of statewide secondary construction funds are set aside for the paving of unpaved roads (effective through 2020). These funds are then distributed among localities proportionately based on the number of miles of unpaved roads carrying over 50 vehicles per day (vpd) in each locality. Approximately $27,000 per year (average for first five years of the Plan) has been allocated to the Plan specifically for hard surfacing unpaved roads. The unpaved secondary road funds have been programmed to projects through FY2019. Staff does not recommend the addition of an unpaved road to this year's update of the Plan. The remaining funds in FY2020 can be programmed with future updates to the Plan. FY2016 Secondary Road Improvement Budget Each year VDOT requests that the Board of Supervisors approve a Secondary Road Improvement Budget. The budget reflects the first year of the Six Year Plan and identifies specific project allocations for the fiscal year. Newbys Bridge Road (Cogbill Road to Celestial Lane) Curve Improvement, Nash Road over Rita Branch Bridge Replacement, Potts Street Paving, Old Plantation Road Paving, and Wild Turkey Run Rural Addition are recommended for funding in FY2016. Attachment B identifies the projects and allocations for the FY2016 Budget Recommendation: Staff recommends the Board: 1. Adopt the attached resolutions approving the FY2016 - FY2021 Secondary Road Six -Year Improvement Plan and the FY2016 Secondary Road Improvement Budget; and 2. Transfer $35,000 from the General Road Improvement Account to the Wild Turkey Run Rural Addition project; and 3. Adopt the attached resolution requesting VDOT to improve Wild Turkey Run and add it to the VDOT secondary system of roads. District: Countywide C";; 0 i i Z WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY2016 through FY2021 Secondary Road Six - Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2016 through FY2021 Six -Year Secondary Road Improvement Plan as presented by VDOT. WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2016 Secondary Road Improvement Budget to the county; and WHEREAS, the Budget represents the implementation of the first year of the FY2016 through FY2021 Six -Year Secondary Road Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2016 Secondary Road Improvement Budget as presented by VDOT WHEREAS, the street described below was established prior to July 1, 1992, has provided continuous public service since its establishment, and is now deemed to provide sufficient public service to warrant its addition as part of the secondary system of state highways, NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street be added to the secondary system of state highways, pursuant to §33.2-335, Code of Virginia and the Rural Addition Policy of the Virginia Department of Transportation: Name of Street: Wild Turkey Run From: Saddlebrook Road (SR 1350) To: 0.16 mile west of Saddlebrook Road Length: 0.16 mile Guaranteed Right -of -Way Width: 50 feet Plat Recorded Date: February 4, 1977 Deed Book: 1236 Page: 385 BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to improve the street to prescribed minimum standards, pursuant to the rural addition policy of the Commonwealth Transportation Board. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Administrator of the Virginia Department of Transportation. CL z LU75G O C� NG \W 1 X U) M r) z O U W U) N O N I}I_ r N LL 0 LLJ0 n O ry U H U) ES Q F- N 0 W Q U1 20 W Z 0 F a U N W O 0 g LL F U W w IL Z 0 F Q 0 W U) 0 CL a ul w 0 0 CL a � CL 0 z _ Q F o y W z W w O 00� ¢ O lU¢ O 00,000 O ¢ O, Q Q 0 w Q o U U Q mm 2 21 -j Z n n w �n a En co n I m 0 2 U) 0 2 to 0 2 U) 0 2 U) 0 2 V) 0 � U) g Q x g¢ g Q a F Q D w:) w ¢ w z Q w W z Z Q U) W 0 Z Q>_jW (1) W p N D z W I I I p I U O O O 2 > w w W m 0 O W> v 0 to It 0 0 0 0 00 J J> O O W O O O c00 d0' tN0 0 0 0 0 O o of m o vi N ui O m rn N 0 0 2 m 0 0 r N O 0 ENO in m m M O N M M n n f/i Efl Eff EA N N O O O O VY O O 0 N O O O O O 0000000 N N N N N N N z N N N N N N N N w N N 2 W 222 W 22 Z Z Z Z Z Z Z z U) LU 0 Z w p Z W > 0 0. W z w > 0 0 i w Z UJ U ¢ a W O z > z > z > z > z > W 2 W 2 W 2 p R R E R R R R R a E a R J a O a U a U) a U) a U) a U) a U) a U) a U) a U1 a U) z J z O U W O p co m Y W Ir O Z 1 Z J g cn -' W U xto U j cs LL O x o z w o co O� W � ¢ w w z of 0 x m U p a J O OU m ¢ O a Q O o W ¢ O W U) W ui C9 m m> > m w p m >m > U) m p 00 Ua J m 10 m 0 I- z J p Z J x z w > (A U) z} n} }} � W z Z z w m L 0< a Z 0 F Q 0 W U) 0 CL a x . . N , . N , N N N < < % < < < < < < ul w 0 0 CL a � CL 0 z z 0 Q F o y W Q W > z < - ,. n— Z -j Z J Q z ¢ g¢ Q x¢ x ¢ g Q x g¢ g Q a F Q D w:) w F U W W038o F p F U O O O 2 > w w W W 0 O W> O w J J> O O O m O o m 0 O a O m 0 2 m 21 21 0 0 0 0 0 m m m n n n n n N 000 N N N O O O O O O O 0 N O O O O O 0000000 N N N N N N N N N N N N N N N N N N N W i W 222 W 22 Z Z Z Z Z Z Z w 2 Z Z Z Z Z W 2 W 2 W i W 2 W 2 W 2 W 2 R R E R R R R R E E a R a O a U a U) a U) a U) a U) a U) a U) a U) a U1 a U) a U) co V) U) o U) U) U) U) U) (A U) z} n} }} n a n n n n U>} >> CN) Q Z Z>> > Q> Z Z Z Z Z Z Z Z}}}}}}} 0 0 0 0 0 0 0 S LL J LL C7 Ci LL LL C7 C7 C7 � � C9 i7 N z 2 2 S p O x x p p 0 0 0 p p 0 z z z Z z z z O W� 9 LD W W W W W U X 0: cc W W m I I Im m m m m m m 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C 0 0 C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 N w 0 O 0 M o o 0 m 0 0 0 0 0 .- 0 of 0 0 0 0 0 0 m 0 of m o o m m of o N W Ui 0 O V V M n En En N N FA N V 0 N O N v O O N W M E9 Efl FA o EA N to V� N (fl ER (fi W M 0 Ffl N M f9 M f9 N f9 M FA MN fii � Eli FA z Z z W W Z> O w F 0:) W > > O a z a w IL z z g ;�? g w W g 4 0 I- z Z 0 Z o O U �- O I- I- m p F� w F- 06 F� CLW F F J i o z J ¢¢ Q¢ J 0z O z U w C� z¢�- Z tin p 0 O z m Q 0 z¢- m� 0 z O z C7 z 339 0 Woo>�0WZ0 zzwzzz Q—Q 0 W W p t' 0 W S �% W W W W O p O U) 0� S U) � x z U) X U U) G 3 O x x x O E a 3 F w Z < p 3 � w > W_ Y d a p Q 00 p LL LL a -� CO O Q Z p z W Y (Y F LL O N ¢ 2 Z Q p 0 W W w U O¢ J O p z O w F - L W Z p S o>> }y W p O m a C p a a w w w m W 0 a a w a a m a} J a' x S O Y p m z W m< p> p p z p 0 0 U) a W j z a p¢ ¢, O p U W W p W Z o Z etOo coo m m W p o a o o z z} z O O LL ¢ O O m W W J J 0 W¢ p W J Z J F- (f W W z p W w W >> a 0O S g O D j O m> p> o o 0 0¢¢ Q O a r O w z H r J w z 0 Z1 1 O O a s U x of 0¢ a m Y Q¢ O w a� a a a 0 T w a W J p w w w w wF p p It p z p a p a p z a a 00 m g � Qp m p W} O W Q Q O O S p m p O X S 0 p W [Y p Y p U z W z 0 = f- W m W CL z J 2 w W f- z a x m m } w z J p Q a x W O D a D O w p = U 2- Q W > O D 0� m 0 y, Co 0 x 0 J S� m m 2 m 0 Y¢ z S V) Y S p p z O m W z 0 Q W J J W w 0 p J T W w w WJ U p W W Q J S 0 W 0 a O z-) J O¢ m m z z O J O m x o a a m x . . N , . N , N N N < < % < < < < < < ul w 0 0 CL a � CL 0 z z 0 Q F o y W Q > < - ,. n— PROJECT FROM -TO DESCRIPTION ALLOCATION $1,009,538 Gc"�&4 --j 2_4.�9 ATTACHMENT A 2 of 2 NEWBYS BRIDGE RD COGBILL RD - CELESTIAL LN _CURVE IMPROVEMENT $545,362 NASH RD AT RITA BRANCH BRIDGE REPLACEMENT $400,000 POTTS ST PAVING $4,095 OLD PLANTATION RD PAVING $16,661 2 WILD TURKEY RUN RURALADDITION $43,420 $1,009,538 Gc"�&4 --j 2_4.�9 ATTACHMENT A 2 of 2 110MOO elzmies-33isliatO Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date May 20, 2015 Date Category Description Ad Size Total Cost 05/20/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Cl 2 x 28 L 272.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• gird : at an adjoumed meeting on Wednesday, May 27, 2015, at 6:30 p m. in the County Public Meeting Room at the Chesterfield Administra• tion Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views con- cerning: An update to the FY2016-FY2021 Secondary Road Six -Year Improvement Plan and adoption of the FY2016 secondary Road Improvement Budget for Chesterfield County. Interested citizens may present comments regarding the road improve meet plan and the budget Theplan and budget are available at the Chesterfield County Transportation Department located in the Chester- field County Community Developpment building at 9800 Government Center Parkway, 3rd Floor, or ce11748.1037, between the hours of 8:30 a.m.to 5:00 p,m, VDDT ensures nondiscrimination in all programs and activities in ac• cordance with Title VI of the Civil Rights Ad of 1964. The hearing Is held at a public facility designed to be accessible to persons with disabilities, Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748.1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, May 22, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 05/13, 05/20/2015 The First insertion being given ... 05/13/2015 Newspaper reference: 0000162776 Sworn to and subscribed before me this ary Public Supervisor State of Virginia City of Richmond My Commission expires Janet Johnson Williams NOTARY PUBLIC Commonwealth of Virginia 7566416 My Commission Expires June 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 2015 Item Number: 17.C. Subiect: Public Hearing to Consider Amending Section 15-196 of the County Code to Allow Taxicab Companies to Increase the Fee for Trips Originating at Richmond International Airport by $0.30 County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a public hearing to consider amending §15-196 of the County Code to allow taxicab companies to increase the fee for trips originating at Richmond International Airport by $0.30. Summary of Information: The Capital Region Airport Commission ("Commission") recently approved an increase in the access fee for public ground transportation vehicles using the Richmond International Airport facilities to service Airport patrons. A copy of the resolution is attached. The new rate for taxicabs originating fares at the Airport will be $2.30. The old rate was $2.00. Accordingly, the Commission has requested that all member jurisdictions adopt amendments to their respective taxicab ordinance to allow the new charge. Henrico, Hanover, and Richmond are all in the process of amending their ordinances. The rate will go into effect after all member jurisdictions adopt ordinance amendments. Staff recommends approval after holding a public hearing. Preparer: Jeffrey L. Mincks Title: County Attorney 0623:94394.1(94154.1) Attachments: Yes F-1 No # ,, AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 15-196 RELATING TO TAXICAB FEES FOR TRIPS ORIGINATING AT RICHMOND INTERNATIONAL AIRPORT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 15-196 of the Code of the County of Chester geld, 1997, as amended, is amended and re-enacted to read as follows: Sec. 15-196. Same—Enumerated; special discount for elderly passengers and disabled passengers. (a) Taxicab drivers shall charge passengers: For the first one-fifth mile ... $2.50 For each succeeding one-fifth mile ... 0.50 For each 80 seconds of waiting time ... 0.50 For each additional passenger over one (children six years of age or younger, when accompanying a fare -paying passenger, shall not be deemed additional passengers) ... 1.00 Waiting time is (i) the time the taxicab is stopped or moving at a speed less than 15 miles per hour, (ii) the time the taxicab is waiting for a passenger beginning five minutes after the time of arrival and (iii) the time consumed while a taxicab stands at the direction of the passenger. Waiting time shall not include, and no charge shall be made, for the time a taxicab loses on account of inefficiency, breakdowns, or premature response to a call. No taxicab shall charge for mileage while charging waiting time. (b) A surcharge of $1.00 per trip shall be added to compute the fare for a trip originating between the hours of 9:00 p.m. and 6:00 a.m. the next day. (c) The owner of any taxicab, upon receipt of satisfactory proof that a passenger is 65 years of age or older or disabled, may offer a discount not to exceed 20 percent of the total charge. (d) The owner of any taxicab may enter into written contracts with organizations and companies to provide taxicab services on a negotiated basis. The owner of any taxicab may enter into written contracts with individuals to provide regular service on a negotiated basis. All such contracts must be kept in the main office of the taxicab company during the terms of the contract and for 12 months after termination of the contract. The rates to be charged for such services shall be determined by contract, not established by the board of supervisors, but taximeters shall be in operation at all times during the transportation of contract passengers. (e) For a trip originating at Richmond International Airport, the rate shall be the charge registered on the meter plus X2:98 $2.30. (2) That this ordinance shall become effective immediately upon adoption. 0623:94154.1 CAPITAL REGION AIRPORT COMMISSION EXECUTIVE SUMMARY RESOLUTION UPDATING COMMERCIAL GROUND TRANSPORTATION FEES ITEM II1.E.l.e. WHEREAS, the Capital Region Airport Commission (the "Commission") was created by and pursuant to Chapter 537 of the Acts of Assembly of 1975, as amended, and continued by Chapter 380 of the Acts of Assembly of 1980, as amended (the "Enabling Act"), and is authorized to fix, revise, charge and collect fees, rents, rates and charges for the use and services of its facilities and to make and enter into all contracts, leases and arrangements necessary or incidental to the exercise of its powers; WHEREAS, the Commission finds that in order to pay Commission obligations incurred in connection with the operation and maintenance of the Airport; to protect the public and preserve order; to provide for the public safety, health and welfare; and to maximize and maintain revenues necessary for the maintenance, administration and operation of the Airport, it is necessary and proper to fix charges and fees for the use of Airport property and facilities and to regulate those persons, firms and corporations who desire to use Airport property and facilities for the purpose of conducting business operations, either directly or indirectly, for the purpose of serving customers (picking up or discharging) on Airport property or for the purpose of otherwise using the Airport for business or commercial purposes; WHEREAS, the Commission receives no tax revenue and relies on fees, rates and charges to meet the Airport's operating expenses, and under federal law, including applicable FAA Grant Assurances, the Airport is required to be self-sustaining; WHEREAS, the Commission's President and CEO has recommended that the Commission consider and adopt a per trip vehicle access fee schedule that categorizes public ground transportation vehicles on the basis of the Gross Vehicle Weight Rating ("GVRW"), Vehicle Class, and GVRW Category of each vehicle as recognized by the Federal Highway Administration ("FHWA"); COMMISSION APPROVED 3/31/2015 /'A i, ,�,F 4 WHEREAS, the Commission's President and CEO has recommended that the Commission adopt three public ground transportation vehicle categories, specifically, Light Duty, Medium Duty and Heavy Duty, and authorize contract and non -contract per trip vehicle access fees ranging from $2.30 to $20.00, all as set forth and explained in Table A attached hereto. WHEREAS, the Commission's President and CEO has recommended that the proposed vehicle classifications and public ground transportation vehicle access fees become effective July 1, 2015, for the Fiscal Year 2016, and apply immediately for all non -contract public ground transportation providers; WHEREAS, the Commission's President and CEO has recommended that the proposed vehicle classifications and public ground transportation access fees apply to contract public ground transportation providers (taxis, limousines, hotel and off -airport parking courtesy vehicles, irregular route vehicles, executive sedan vehicles and charter buses) upon the renewal of any existing contracts, permits or agreements by such providers on or after July 1, 2015. WHEREAS, the Commission's President and CEO has recommended that these proposed vehicle classifications and revised public ground transportation access fees be available to ofd airport parking providers as an alternative to, but not in lieu of, the current gross revenue fee of 8% established by the Commission by Resolution adopted on August 30, 2005; and WHEREAS, the Commission's President and CEO has explained to this Committee that this fee structure will assist in offsetting the approximate $1.6 million of annual costs incurred by the Commission associated with its roads and transportation infrastructure. The Finance Committee recommends the Commission adopt the following resolution: NOW, THEREFORE, BE IT RESOLVED BY THE CAPITAL REGION AIRPORT COMMISSION AS FOLLOWS: 1. The Commission hereby authorizes the President and Chief Executive Officer to establish in structure and amounts the access fees for public ground transportation vehicles in substantially the form presented to this meeting, with such revisions, changes, omissions or insertions as the President and CEO, upon advice of counsel, may deem appropriate. 2. The President and CEO is hereby authorized and directed to take all actions necessary and execute all other documents necessary and appropriate to carry out the transactions contemplated by this resolution. COMMISSION APPROVED 3/31/2015 Table A Executive Summary, Item III.E.l.e. Vehicle Class GVWR Category Contract Non Contract . i Class 1: <6,001 lbs. Light Duty 1 Class 2: 6,001- 10,000 lbs. 0 - 10,000 lbs. $2.30 $5.00 2 axles, 4 wheels Class 3: 10,001-14,000 lbs. Medium Duty 16,000 Class 4: 14,001-16,000 lbs. 10,001- 26,000 lbs. $4.50 $8.00 19,500 Class 5:16,001-19,540 lbs. 2 axles, 6 wheels 26,000 Class 6:19,501- 26,000 lbs. 33,000 Class 7: 26,001- 33,000 lbs. Heavy Duty 26,001 - 54,000 lbs. $9.00 $20.00 i Class 8: >33,001 lbs. 3 axles, 8 wheels 1. This chart illustrates the vehicle weight classes and categories used by the Federal Highway Administration (FHWA). Classes 1 -8 are based on gross vehicle weight rating (GVWR), the maximum weight of the vehicle, as specified by the manufacturer. GVWR includes total vehicle weight plus fluids, passengers, and cargo. 2. FHWA categorizes vehicles as Light Duty (Class 1-2), Medium Duty (Class 3-6), and Heavy Duty (Class 7-8). 3. The Vehicle Access Fee is calculated by using a base per trip fee of $2.30, dividing the base fee by the midrange weight of the Light Duty Category (5,000 lbs.), resulting in a rate per pound of $0.00046. 4. If applied in the same manner to the midrange weight of the Medium Duty (18,000 lbs.) and Heavy Duty (40,000 lbs,) categories, the resulting per trip vehicle access fee for contract providers would be $8.28 and $18.40, respectively. 5. The recommended Fiscal Year 2016 contract per trip Vehicle Access Fees for Medium ($4.50) and Heavy Duty ($9.00) categories are approximately 50% of these calculated fees. It is recommended that the Commission adopt this initial access fee base for FY 2016, and consider annually thereafter an increase of the Medium and Heavy Duty vehicle access fees by no less than 5% per annum to achieve full implementation. COMMISSION APPROVED 3/31/2015 xicbWoub eames-movatch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date May 20, 2015 Date Category Description Ad Size Total Cost 05/20/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Cl 2 x 27 L 263.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir. ginia: at an adjoumed meeting on Wednesday, May 27, 2015, at 630 P11 in the County Public Meeting Room at the Chesterfield Administra. tion Building, Route 10 and Lon Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views con. ceming: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Section 15.196 relating to taxicab fees for trips originating atRichmond International Airport. The proposed ordinance is on file in the County Administrator's Office and the Clerk to the Board's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia, for public examination between the hours of 8:30 am. and 5:00 p.m. of each regu. lar business day. If further information is desired, please contact the County Attorney's Office at 748.1491, between the hours of 8:30 a.m. to 5:00 p.m. Monday through Friday, The hearing is held at a public facility designed to be accessible to per- sons with disabikies. Any persons with questions on the accessibility of the fadlityy or the need for reasonable accommodations should con- tact Janice Blakley, Clerk to the Board, at 748.1200. Persons needing in' terpreter services for the deaf must notify the Clerk to the Board no lat. er than Friday, May 22, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 05/13, 05/20/2015 The First insertion being given ... 05/13/2015 Newspaper reference: 0000162777 Sworn to and subscribed before me this 20 26 f tary Public Supervisor Janet Johnson Williams NOTARY PUBLIC Commonwealth of Virginia State of Virginia 7566416 City of Richmond My Commission Expires June 30, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU 1749 OCT% COUNTYCHESTERFIELD BOARD OF SUPERVISORS ►E= Page 1 of 2 Meeting Date: May 27, 2015 Item Number: 17.D. Subiect: Public Hearing to Consider Code Amendment Relative to Development Standards Modification County Administrator's Comments: AA County Administrator: i: Board Action Request Hold a public hearing and adopt attached amendment with the modifications recommended by staff. (Attachment 2) Summary of Information: PLANNING COMMISSION ACTION AND RECOMMENDATION On March 17, 2015, following a public hearing the Planning Commission by unanimous vote recommended approval of the attached ordinance amendment. (Attachment 1) Since the Commission's public hearing, staff has received citizen input relative to concerns that the amendment would allow the Director of Planning authority to grant modifications to conditions of zoning. While that was never the intent, nor would the state code allow such modifications, staff recommends that the ordinance be clarified to specifically state that such action is not permitted. (Attachment 2) Preparer: Kirkland A. Turner Attachments: 0 Yes F� No Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information (Continued) Attachment 1 is the amendment as recommended by the Commission. Page 2 of 2 The proposed amendment would permit the Director of Planning to grant modification to development standards for, or which relate to, a building or other improvement to include standards such as those related to size, height location or features. In granting the modification, the Director must make specific findings similar to those required for a variance and may impose conditions related to the impact of the modification. This granting authority would not apply to certain specific standards such as those related to Signs, Upper Swift Creek regulation, CEPA, Floodplain or provisions where modification authority is granted to another department or entity. The property seeking the modification will be posted and adjacent property owners notified in writing of both the application and the decision. Any appeals of the Director's decision on the modification would be considered by the Board of Zoning Appeals. As a result of this new process, amendment to the fee provisions of the ordinance would be required. The fee for this process is proposed to be $300 which is the same as the current fee for an administrative variance. In addition, proposed amendment would remove as necessary from the ordinance the existing provisions relating to development standards modification by the Planning Commission and administrative variance. Attachment 2 contains an amendment to the Commission's recommendation to clarify that the Director would not have the authority to grant modifications to conditions of zoning except for setbacks on a limited basis as already provided for in the current ordinance. ATTACHMENT 1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19-19, 19-21, 19-23, 19-24,19-25,19-27 and 19-301 OF THE ZONING ORDINANCE RELATING TO DEVELOPMENT STANDARDS MODIFICATIONS APPROVED BY THE DIRECTOR OF PLANNING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-19, 19-21, 19-23, 19-24, 19-25, 19-27 and 19-301, of the Code of the Counb� of Chester eld, 1997, as amended, are amended and re-enacted, to read as follows: Chapter 19 ZONING 111 Sec. 19-19. Reserved. Planning eemmission may grant modifleations to do,elopmen standards and requirements. by the grapAing of a >Ieeial exeeptien, eenditional use of a g, the planning > ith > b b ef the medifieatien planning elearly unless the applieantvvithdfa-ws the feEluest. distinguished 1928:93722.4 1 > > b b ef the medifieatien will alleviate a elearly demonstrable hardship -as distinguished shared generally vieinit�- by ethef prepe.-ies in the same b (3) The medifieatien pfepeAy will e net be injufieus will not diminish te the er- i ... use and F. -F-45, enjoyment of adjaeent Values within the neighber-head> will net ehange the ehafaetef of > and will not be detfimental to or b benefal ' 1928:93722.4 1 (4) The eanditien er- situatien of pr-ope4j, is fiet of se gener-al the pfepefty of reeuffingg P-A-fl-eve-f-ae-d- of the, int-on-ded use of the a natufe as to ffiake feasenably pr-aetieable the fermulatien ef te this ehaptef. ag ion te be adepted as am affiendmen authorizing a medifioation, the planning eemmission may impese eenditiens fegaMing the laeation, ehafaetef and ether- fe4ur-es of the pfepesed building, stfuet-we ef use as it. may deeffi neeessafy to the eff-eet until eeffiplianee with publie interest; sueh eenditiens and it may requir-e a guar-afAee of bend to femain in has eeettffed. (e) The planning eemmissien shall net gfant a fnedifieation te any developmen Standafd if-. (1) The granting of the fnedifie4ien will eenstittAe the gr-anting, ef a var-iaflee, speeial exeeption, eenditional use or a r -e i ... . ........ ... . .. ......... . ........ .......... ............ ...... 11,01 ........... 1928:93722.4 ME Sec. 19-21. Same --Powers and duties. The board of zoning appeals shall have the following powers and duties: (a) To hear appeals as provided for in sections 19-19.1 and 19-23. 111 Sec. 19-23. Director of planning; authority to grant administrati modifications to development standards. b Lai The b pla-aning unless he makes the fellewingx findings in wfi4pgt Except as restricted herein, the director of planning may grant a modification to the provisions of this chapter regarding development standards for a building, other improvements, or standards related to a building or other improvements including, but not limited to, size, height, location or features. Modifications shall not be permitted to the standards of Section 19-227 (Sale of alcoholic beverages near schools); Article III, Division 3 (Floodplain Management Districts and Dam Break Inundation Zones), Article IV, Division 4 (Chesapeake Bay Preservation Areas); Article IV, Division 5 (Upper Swift Creek Watershed); Article IV, Division 6 (Stormwater Management and Best Management Practice Basins); Article VII, Division 1, Subdivision V (Access and Internal Circulation — Nonresidential or Mixed-use Development); Article VII, Division 4 (Signs); Article VII, Division 5 (Access and Internal Circulation — Nonresidential or Mixed-use Development), or any other development standard for which the ordinance expressly grants authority for modification by another department or entity. Inrg anting a development standards modification, the director of planning shall make the following findings in writing: (1) That the strict application of the ordinance requirement would produce undue hardship; (2) Tho stieh hardship is not shared generally by other properties in the same zoning district and the same vicinity; and (3) That the at4hefizatien ef sueh adffiinistf4ive vafiaiiee will net be e substantial detriment to adjacent property will not result; and that 1923:93722.4 the character of the zoning district will not be changed_ by the brantin ^f the (b) Inrg anting a modification, conditions may b�posed related to the impact of the modification as deemed necessary to substantially secure the objectives of the standards of this chapter. (c) Any application for an adffiinistf4ive ee development standards modification aos^,.a,oa ;;; this seetion shall be made in accordance with the pfevisions of section 19-24. (d) The director of planning shall, at least 14 days before acting on any application for an administfat-ivvim a development standards modification, post on the land or building involved a notice of the application as provided in section 19-26. (e) The director of planning shall send written notice of an application for an administtrative-varix a development standards modification to adjacent property owners by registered, certified or first class mail. The "date of notice" shall be the date the notice is mailed. The notice shall specify that the director of planning will approve or disapprove the application net less no sooner than 21 days after the date of notice and shall advise the recipient of the opportunity to respond to the application prior to the expiration of the 21 days. If written notice is provided by first class mail, the director of planning shall make affidavit that such notice has been sent and shall file the affidavit with the application. (f The director of planning shall approve or disapprove an application fer—an administrative vafianee net less no sooner than 21 days after the date of notice of the applie ^� nef inefe and no later than 90 days after the application f ,. the vafi is received. A copy oof the written decision to include the findings shall be provided to the applicant and any adjacent property owner who responded in writing to the notice. {-13-)(g) Any appeal of the final decision of the director of planning an adminis4ative varianeeshall may be made to the board of zoning appeals pursuant to in accordance with section 19-21. 1928:93722.4 4 > > date the difeeter- of planning renders the deeisien en the applieation, the applieatien shall be bappeals' (f The director of planning shall approve or disapprove an application fer—an administrative vafianee net less no sooner than 21 days after the date of notice of the applie ^� nef inefe and no later than 90 days after the application f ,. the vafi is received. A copy oof the written decision to include the findings shall be provided to the applicant and any adjacent property owner who responded in writing to the notice. {-13-)(g) Any appeal of the final decision of the director of planning an adminis4ative varianeeshall may be made to the board of zoning appeals pursuant to in accordance with section 19-21. 1928:93722.4 4 Sec. 19-24. Applications. (a) (1) Any application for zoning approval or modification to development standards er eqs; may be initiated by resolution of the board of supervisors; by motion of the planning commission; or by petition of the property owner, contract purchaser with the property owner's written consent, or the property owner's agent, with the property owner's written consent. 000 Sec. 19-25. Fees. Application Type Fee (in;dollarO Variance Beafd ef Zoning Appeals 300L" Special Exception Manufactured Home 200"1 All Others 300 Amend Conditions of Previously Approved Application 300111 M Appeal Planning Director's Decision on Zoning Matters 700 Deferral request by applicant of Board of Zoning Appeals Public Hearing 200 Development Standards Modification, Development Standards Modification 300 Planning Permit or Written Determinations Temporary Family Health Care Unit 100 Written Determinations 150 Notes for Table 19-25.13. [1] One application may be made on a single lot for any combination of the requests footnoted as [1]. The fee for any combination of these requests shall not be cumulative; rather the fee shall be based upon the category having the highest fee. ,21 One Y be made on a single lot fer- any eembinatien ef the requests feetneted as [2]. The fee fer any eembinatien ef these requests shall not be eumulative; rather- the fee shall be based upen the eategeFy having the highest fee b Sec. 19-27. Applications within 12 months. (0 An application for a zoning approval shall not be considered by the board of supervisors or the board of zoning appeals within 12 months of denial of substantially the same request. 1928:93722.4 5 ME Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 111 Development approval: Includes modification to development standards, exception to requirements, , site plan and schematic plan approval. 111 Development standards modification: A deviation from the provisions of this chapter regarding development standards for a building, other improvement, or a standard related to a building or other improvement as outlined in Section 19-23. 111 distf iet and the same vieinit-y; and (o) The vrS32h-vn':rmie e wi 11 ro.--oc"o�rSdoS'.8i.'."'iaracaMent iv by gr-afAing the var-ianee. 111 (2) That this ordinance shall become effective immediately upon adoption. 1928:93722.4 6 0z ATTACHMENT 2 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19-19, 19-21, 19-23, 19-24, 19-25, 19-27 and 19-301 OF THE ZONING ORDINANCE RELATING TO DEVELOPMENT STANDARDS MODIFICATIONS APPROVED BY THE DIRECTOR OF PLANNING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-19, 19-21, 19-23, 19-24, 19-25, 19-27 and 19-301, of the Code of the County of Chester geld, 1997, as amended, are amended and re-enacted, to read as follows: Chapter 19 ZONING M11 Sec. 19-19. Reserved. Planning eeinmission inay gr -ant medifleations to development standards and requirements. (a) Exeept for these development standards er- r-equifefnents whieh must be ffiedified l-quile—ents speeified b in this ehapter. > The planning eefnfnissien > to shall development fix a feasenable sta-adafds er- time fer- heating ef an unless the . p1;. applie4ien af4yy under- tl,rl,.aws the this seetien request. and deeide the same within 60 days after- its fifs the f ll..,..ing F eter-s- ' > > shared vieini f b t. neib b bef the ublie enefal ' 1928:93722.5 (4) The GA -4 -A -4 pfepefty pfaetieable te this ehapter, -i -A-4; of is net the f4mulatien situ4ion of se of the gener-al ef ef a genefal propefty feetiffftig fegulation rVeneVe-f-Read a natufe te be A -F the ii4ended as to adepted use ef t4e make feasenably as an amendme (5) The gafAing eempfehensive of plan-. sueh medifieatien . will allow the pfejeet to eamply with t (e) in auther-iziRg a fnedifieatien, the planning eemmissien may impesse eenditions- fegaMing the leeation, ehafaetef and ethef features ef the pfepesed building, stfuetur-e ef use as it. may deeffi neeessary effeet until eeffiplianee te with the publie sueh inter -est; eenditiens and it has eeetiffed. may fequire a guar-a-atee. eff- b-o-nd *-A- feffiam in (d) imedifieation te The planning the appfopfiate eemmissien develepffiml shall standard net grant ef ffiefe fequifement than the minimum te feselve neeessaf-y the hafdship. The plan shall not gant a permanent fnedifieatien te A -#A:AdAr-d ef - fequifeffiefil if a tempefary ffiedifieatien will suffiee. A teffipefafy imedifieatien ffiay be grMted if the planning eemmissien develepraeftt. detefffiiiies that pefmanent eemplianee, U ;,vill b-te A-b-tained in a future phase e (1) The gfaftting ef the ffiedifie4ien will eonstitt4e the granting ef a vat ii—ee, speeial F--- exeeption, eenditional use er- a r -e i 1928:93722.5 Mpff ................... ............ . IRMPM-MR.W. M. - 111110 M- IN ji --------------- r. ............ . . . . MIN ....... . .. . ............ ......... ........ U MAN Pp 1928:93722.5 Sec. 19-21. Same --Powers and duties. The board of zoning appeals shall have the following powers and duties: (a) To hear appeals as provided for in sections 19-19.1 and 19-23. 111 Sec. 19-23. Director of planning; authority to grant administr-ati modifications to development standards. planning unless he makes the following findings in wpkingL Except as restricted herein, the director of planning may Brant a modification to the provisions of this chatter reizardin2 development standards for a building, other improvements, or standards related to a building or other improvements including, but not limited to, size, height, location or features. Modifications shall not be permitted to conditions of zoning pproval exclusive of that outlined in Sec. 19-14, or to the standards of Section 19-227 (Sale of alcoholic beverages near schools Article III, Division 3 (Floodplain Management Districts and Dam Break Inundation Zones); Article IV, Division 4 (Chesapeake Bay Preservation Areas); Article IV, Division 5 (Upper Swift Creek Watershed); Article IV, Division 6 (Stormwater Management and Best Management Practice Basins); Article VII, Division 1, Subdivision V (Access and Internal Circulation — Nonresidential or Mixed-use Development); Article VII, Division 4 (Signs): Article VII, Division 5 (Access and Internal Circulation — Nonresidential or Mixed-use Development); or any other development standard for which the ordinance expressly grants authority for modification by another department or entity_ Inrg anting a development standards modification, the director of planning shall make the following findings in writing: (1) That -the strict application of the ordinance requirement would produce undue hardship; (2) That suei hardship is not shared generally by other properties in the same zoning district and the same vicinity; (3) That the authorizati ,., of sueh sueadministrative varianee ill net be ^ r substantial detriment to adjacent property will not result; and 9+4 1928:93722.5 3 01 the character of the zoning district will not be changed. by the gmating of the In granting a modification, conditions may be imposed related to the impact of the modification as deemed necessary to substantially secure the objectives of the standards of this chapter. (c) Any application for err--administftive vafianee development standards modification deser-ibed i this seetior shall be made in accordance with t-eViSiORs-afsection 19-24. (d) The director of planning shall, at least 14 days before acting on any application for � =str--et-ive�� a development standards modification, post on the land or building involved a notice of the application as provided in section 19-26. (e) The director of planning shall send written notice of an application for ate administrative -varix a development standards modification to adjacent property owners by registered, certified or first class mail. The "date of notice" shall be the date the notice is mailed. The notice shall specify that the director of planning will approve or disapprove the application net ess no sooner than 21 days after the date of notice and shall advise the recipient of the onbortunity to respond to the application prior to the expiration of the 21 days. If written notice is provided by first class mail, the director of planning shall make affidavit that such notice has been sent and shall file the affidavit with the application. (f) The director of planning shall approve or disapprove an application €ef an „am inistf4i .e varianee of less no sooner than 21 days after the date of notice ner- more and no later than 90 days after the application f f the vafia is received. A copy of the written decision to include the findings shall be provided to the applicant and any adjacent property owner who responded in writing to the notice. N(g) Any appeal of the final decision of the director of planning on an appliea4iefi fef an adfflinistfative varianee-shall may be made to the board of zoning appeals of the eeul4y pufsuant-t& in accordance with section 19-21. 1928:93722.5 4 Sec. 19-24. Applications. (a) (1) Any application for zoning approval or modification to development standards of req}tiex�ents-, may be initiated by resolution of the board of supervisors; by motion of the planning commission; or by petition of the property owner, contract purchaser with the property owner's written consent, or the property owner's agent, with the property owner's written consent. 000 Sec. 19-25. Fees. 111 Application Type Fee (in dollars) Variance Beafd of Zening Appeals 3001-2j' Manufactured Home 2001"'] Special Exception All Others 300 Amend Conditions of Previously Approved Application 300111M Appeal Planning Director's Decision on Zoning Matters 700 Deferral request by applicant of Board of Zoning Appeals Public Hearing 200 Development Standards Modification, Development Standards Modification 300 Planning Permit or Temporary Family Health Care Unit 100 Written Determinations Written Determinations 150 Notes for Table 19-25.13. [1] One application may be made on a single lot for any combination of the requests footnoted as [1]. The fee for any combination of these requests shall not be cumulative; rather the fee shall be based upon the category having the highest fee. [2j One applieatien fmay be made en a single let fer- any eembinatien ef the requests feetneted as [2]. The fee fe any eembinatien of these requests shall not be eumulative; rather- the fee shall be based upen the b efy having the highs-st � o b Sec. 19-27. Applications within 12 months. (a) An application for a zoning approval shall not be considered by the board of supervisors or the board of zoning appeals within 12 months of denial of substantially the same request. 1928:93722.5 $ �' t• WE Sec. 19-301. Definitions. WPM For the purposes of this chapter, the following words and phrases shall have the following meanings: Development approval: Includes modification to development standards, exception to requirements, and r-eq}tir-ementts-, site plan and schematic plan approval. 111 Development standards modification: A deviation from the provisions of this chapter re ar�ding development standards for a building, other improvement, or a standard related to a building or other improvement as outlined in Section 19-23. h distfiet and t e snit.,.0 and b distfiet will net be ehanged ygranting ' (2) That this ordinance shall become effective immediately upon adoption. 1928:93722.5 6 Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date May 20, 2015 Date Category Description Ad Size Total Cost 05/20/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Cl 2 x 45 L 425.00 TAKE NOTICE Take notice thafthe Board of Supervisors of Chesterfield County, Vir• ginia, at an adjourned meeting on Wednesday. May 27, 2015, at 6:30 Nm in the County Public Meeting Room at the Chesterrield Administra• Publisher Of the tion Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views con. Richmond Times—Dispatch ceming: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and reenacting Sections 19.19,19.21,19.23,19• This is to certify that the attached TAKE NOTICE Take notice was merit Standards Modifications. Among other things, this amendment meat Stand -27 ards M d.301 catio s. Among other nce things, this to amendment published b the Richmond Times -Dispatch, Inc. in the Cit of P Y p , Y would: eliminate planning commission development standards modifi' cation authority; eliminate administrative variance process; eliminate Richmond, State of Virginia, on the following dates: fee for administrative variance and create new fee of $ 300 for develop- ment standards modification; and provide for development standards modification process and authority which permits director of planning 05/13, 05/20/2015 to modify certain provisions of the zoning ordinance regarding develop• ment standards for a building, other improvements, or standards relat- ed to a building or other improvements based upon specific findings. The First i insertion being given ... 05/13/2015 All persons favoring, opposing or interested in the above are invited to appear at the time and place herein stated and may speak, Copies of the above proposals and information concerning the documentation for the proposed fee, levy, increase and/or reduction are available for ex- Newspaper reference: 0000157820 amination by the public at the County Administrator's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chester- field, Virginia during regular business hours, 8:30 a.m. to 5:00 pm. Mon- day through Friday. After the pubfichearing onordinance amendments that involve fees, the Board of Supervisors may approve changes in the Sworn to. and subscribed before me this proposed amendments, which could range from approving no change in the current fee to approving the fee change in accordance with the pro- posed ordinance amendments, or any combination in between. The le• for fees, levies, increases gal authority enactment of and/or reductions &kA includes the County Charter and Va. Code Section 151.22860)(6). Ex. cept as described herein, no other new, increased or reduced fees are proposed with amendments involving fees. The hearing is held at public facility designed to be accessible to per- sons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should con. 17)1 tact Janice Blakley, Clerk to the Board, at 748.1200, Persons needing in tPublic Su ervisor o ry p terpreter services for the deaf must notify the Clerk to the Board no lat. erthan Friday, May 22, 2015. Janet Johnson Williams NOTARY PUBLIC State of Virginia 9 Commonwealth of Virginia City of Richmond 7566416 My Commission expires My Commission Expires June 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 . AGENDA R4 Meeting Date: May 27, 2015 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on June 24, 2015, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board