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2015-06-24 PacketBOARD OF SUPERVISORS Page 1 of 1 f � SUya s i AGENDA `-�, .... at s Meeting Date: June 24, 2015 Item Number: 2.A. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Title: Assistant County Administrator Attachments: 0 Yes F-1No # I. II. County Administrator's Top 40's List Critical Projects/Activities 1. ARWA Water Capacity Project 2. Eastern Midlothian Re -development - Chippenham Square - Spring Rock - Stonebridge (future phases) - Streetscaping (future phases) 3. Irrigation Policies/Demand Management for Water Use 4. River City Sportsplex 5. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. Airport Master Plan 2. Animal Shelter Needs Assessment 3. Bikeway and Trails Plan 4. Capital Improvement Program - Referendum Projects Implementation 5. Cash Proffers 6. Chesterfield Avenue Enhancements Future Phases 7. Chesterfield Arts Center 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Enterprise Risk Management 11. Five Story/Three Story Building Renovations 12. High Speed Rail/Ettrick Train Station 13. Jefferson Davis Streetscape Project - Phase II 14. Joint Meetings of Board of Supervisors/School Board 15. Magnolia Green CDA - construction phase (bond sale completed) 16. Revitalization Work/Schools 2013 Referendum Projects 17. RRPDC - Large Jurisdiction Committee 18. Secondary Road Maintenance Funding 19. Smith/Wagner Building 20. Sports Tourism Plan Implementation 21. Storm Water Management 22. Wellness Incentives - Healthcare III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Animal Welfare Team - 7/2012 3. Board's Appointments Process - 8/2008 4. Bow Hunting Restrictions - 2/24/2010 5. Business Climate Survey - 7/2008 1 Updated 6-17-2015 County Administrator's Top 40's List 6. Business Climate Survey - 4/2010 7. Business Fee Holiday (Extension) - 9/2010 8. Capital Regional Collaborative Focus Group(s) - 4/2015 9. CBLAB Discussions -12/2009 10. Census 2010/Redistricting - 6/2011 11. Checkbook On -Line -11/2014 12. Chesterfield Avenue Enhancements Phase 1 - 5/2011 13. Citizen GIS - 5/2010 14. Citizen Satisfaction Survey - 2008/2010/2012/2014 15. Community Risk Analysis/Emergency Service Coverage -1/2014 16. Comprehensive Plan Adoption -10/2012 17. Coliseum Project - 2/2014 18. COPS Grants 19. Crystal Lakes Townhomes - 6/2014 20. DCR Erosion & Sediment Control Program - 3/11/11 21. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 22. Efficiency Studies - Fire Department and Fleet Management - 6/2008 23. Efficiency Study - Quality/Chesterfield University Consolidation - 7/2009 24. Electronic Message Centers - 9/2011 25. Electronic Signs -1/2010 26. Board's Emergency Notification Process 27. Employee Health Benefits - Contract Rebid - 8/2011 28. Ettrick/VSU Area Plan - 4/2015 29. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 30. Financial/Budget Issues - Adoption of 2014 Budget - 4/2014 - Adoption of County CIP - 4/2014 - Adoption of School CIP - 4/2014 - Bond Issue/Refinancing - AAA Ratings Retained 31. 457 Deferred Comp Plan (Approved) 32. GRTC Service - Funded for FY14 33, Hydrilla Issue 34. Hosting of Hopewell Website 35. Impact Fees for Roads - 9/2008 36. In Focus Implementation - Phase I - 8/2008 37. In -Focus Implementation - Phase II (Payroll/HR) -12/2009 38. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 39. Jefferson Davis Streetscape Project - Phase I - 5/2010 40. Leadership Exchange Visits with City of Richmond 41. 2015 Legislative Program 42. Low Impact Development Standards 2 Updated 6-17-2015 County Administrator's Top 40's List 43. Mass Grading Ordinance (canceled) 44. Meadowdale Library -11/2008 45. Meadowville Interchange - Ribbon Cutting 12/15/2011 46. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 47. Minor League Baseball (new team) - 2/2010 48. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 49. Planning Fee Structure (General Increases) - 6/2009 50. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 51. Planning Fees (Holiday for Commercial Projects) - 8/2009 52. Police Chase Policy (Regional) - 5/2010 53. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011 54. Potential Legislation - Impact Fees/Cash Proffers -1/2009 55. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 56. Property Maintenance - Rental Inspection Program 57. Public Safety Pay Plans Implemented (Phase I) - 9/2008 58. Recycling Committee Recommendations 59. Redistricting 2011 Calendar/Process Report 60. Regional Workforce Investment Initiative 61. Results of Operations -11/19/2010 and 11/2011 62. RMA - Legislation - 2014 - 3/2014 63. Sign Ordinance 64. Southwest Corridor Water Line - Phase I - 7/2008 65. Sports Tourism Plan -1/2010 66. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 67. Streetlight Policy -12/1/10 68. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 69. Ukrops Kicker Complex - soccer fields - Opened 8/2009 70. Upper Swift Creek Plan (Adopted) - 6/2008 71. Upper Swift Creek Water Quality Ordinances 72. VDOT Subdivision Street Acceptance Requirements - 7/2009 73. VRS Benefits for New Employees - 7/2010 74. Walk Through Building Permit Process -10/2009 75. Water Issues/Restrictions 76. Website Redesign - 6/2009 77. Wind Energy Systems - 3/10/2010 78. Wireless Internet Access in County Facilities - 9/2008 79. Watkins Centre 80. Woolridge Road Reservoir Crossing Project - 5/2010 81. Ukrops Kicker Comples/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 G.0004 Updated 6-17-2015 ttK��oG ppFv �ty'.eqq t� S y,al44wY .✓� y�RCih CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Meeting Date: June 24, 2015 Item Number: 2.B. Subiect: County Administrator's Comments County Administrator: Board Action Reguest6d: Presentation from the Chesterfield County Sesquicentennial of the American Civil War Committee and its efforts from 2008-2015. Summary of Information: Chesterfield County answered the call of the Virginia Sesquicentennial of the American Civil War Commission for localities to plan activities and events to commemorate the 150th anniversary of the Civil War. In August 2008, a committee was formed to explore Chesterfield County's role in the commemoration and to provide opportunities for students, residents and tourists to visit, remember and learn from the events of the Civil War. Chesterfield County boasts an impressive Civil War inventory and a broad range of opportunities to commemorate the Civil War including: two National Park Service sites, nine county -managed sites, and an extensive collection of photos, maps and documents maintained by the Chesterfield Historical Society. The county played a vital role during the war because of its strategic position just south of Richmond, the Confederate Capitol. It was the center of major campaigns, both on land and water. Today, many of the sites associated with these events are preserved as county or national parks. While each of these sites has an interesting story, collectively, they tell a much bigger story that encompasses some major events of the Civil War. The committee's main goals were educational and interpretative important Civil War sites. Preparer: Sarah C. Snead Attachments: 1:1 Yes to commemorate the Sesquicentennial through opportunities, and to recognize and preserve 0 No Title: Deput Cly Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued): The committee's primary objectives were to: • Support the State Commission's goals and to show those visiting Virginia during the 150th anniversary a greater understanding of how important the Civil War was in appreciating the United States of today. • Tell visitors not only about the military aspects of the campaigns in Chesterfield County, but also about the civilian stories including women, children, African-Americans and the impact of the war on the county's economy. • Educate local residents and students about the significant role that Chesterfield County has played in the development of our region, state and nation. • Make improvements at the county's Civil War sites in order to better preserve and interpret these sites and attract more visitors. • Generate more interest in our historic and cultural resources and increase visitation during the Sesquicentennial. • Cultivate partnerships with organizations and foundations that promote heritage tourism. The committee's efforts were extensive and successful in meeting their goals. On May 25, the committee was recognized at the Virginia Sesquicentennial of the American Civil War Commission's finale event, and received the Sesquicentennial Leadership Award, which was presented to 16 localities around the state for sustained excellence and exemplary efforts during the commemorative period. A report summarizing the committee's accomplishments was provided to the Board of Supervisors. Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 2.C. Subiect: County Administrator's Comments County Administrator's Comments: rA County Administrator: Board Action Requested: Summary of Information: Mr. Will Davis, Director and Ms. Karen Aylward, Assistant Director of Chesterfield Economic Development, will update the Board on Small Business in Chesterfield County. Preparer: Will Davis Title: Director, Economic Development Attachments: o F-1 Yes No�`�`7 Cultivating the Entrepreneurial Spirit of th Chesterfield Business Community i Chesterfield Economic Development, along with support from the Board of Supervisors and County Administration, Is committed to working with our small, women -owned, minority-owned, and entrepreneurial businesses to help make them a prosperous part of the business community, "Small business" means a business that is at least 51 percent independently owned and controlled by one or more individuals who are U.S. citizens or legal resident aliens and, together with affiliates, has 250 or fewer employees or average annual gross receipts of $10 million or less averaged over the previous three years. One or more of the individual owners shall control both the management and daily business operations of the small business. MM�11 i Cliesterfidd Cour�ty - 2nd QUorter 2,012 0-4 5-9 10-19 20-49 , 50-99 0 100-249 250-499 500-999 1000+ 0 0-19 20-49 50-99 100-249 250-499 0 500-999 0 1000+ u 0-99 100-249 250-499 500-999 1000+ X600 0 0-249 250-499 500-999 1000+ Business Start -Up Resources Enterprise &Technology Zones - Site Selection Assistance - Permit Process Guidance Procurement Opportunities Workshops and Seminars Access to Capital Business Counseling Starting a Business in Chesterfiel County has never been easlerl. i MyBusinessStartsHere.com -Step-by-Step Guide to Starting a Business - Many users exiting at "Business License" link - Small Business Resource Center - Meadowdale Library 25 different types of businesses from consultants, legal service to fashion design N= - Jeff Davis Enterprise Zone 1,104 Businesses Submitted Enterprise Zone Applications from 1998 to 2013 Value of Projects: $619 Million Jobs Created: 5,635 97.2% of Applications Were Submitted by Small Businesses Staff assists companies or individuals searching for a building for industrial, retail or office use 'te to build or expand their busigess. or a si CED maintains a searchable database of available properties for sale or lease Close partnership with commercial, industrial and retai real estate brokers in the Region "0015 CED provides guidance through the z ite pnbu la, ilding permit Inand on g, si 00 sign permit process Attend site plan meetings and zoning meetings along with the business owner and their development team Work with County development departments to minimize obstacles for small businesses Through our extensive network of resources and partnerships with other public and private organizations, we offer workshops, serninars and events on a wide variety of business topics. Virginia Asian Chamber of Commerce Greater Richmond Small Business Development Center US, Small Business Administration Metropolitan Business League Crater Procurement Technical Assistance Center Meadow0le Library BizSource 13"016 Providing greater access to the local, state and federal procurement marketplace - Breakfast with the Buyer Workshops - ProCure Asia - Regular Attendance at Procurement Conferences Growth and expansion require additional capital that a business must seek from outside sources. Staff assist in identifying available resources for small business needs. Partnering with the U.S. Small Business Administration, local lenders and non-bank lenders to access SBA loan and guaranty programs REDC Capital Group, Capital Source, Virginia Community Capital . Network of local commercial lenders Working with a network of partners, Chesterfield businesses have an opportunity to receive one-on-one counseling from professional business counselors locally. * Greater Richmond Small Business Development Center * Richmond SCORE (Service Corp of Retired Executives) * Crater Small Business Development Center * Metropolitan Business League * Crater Procurement Technical Assistance center * BizWorks Enterprise Center Workshops and Training Events More than 293 events sponsored/hosted - Workshop Attendees Over 5,520 . Business Counseling Clients . More than 691 one-on-one counseling sessions . County Contracts/Purchases $13.1 million awarded to local, women -owned and minority-owned businesses in 2014 . Small Business Resource Center - Meadowdale Library - Averages 65 users/month . Analytics - MyBusinessStartsHere,com 8,584 Sessions from 5,739 Users 32,693 Pageviews or 3.09 Pages perVisit 0100018 - Questionnaire Small business questionnaire was created and distributed to local business groups. - Focus Group A focus group of local business leaders was formed to identify key issues and opportunities. �..�CONKDIMICI -,EVE�101:'IME.AiT Small Business Questionnaire G 'C", 01, 3 19 St One - Questionnaire Small business questionnaire was created and distributed to local business groups. - Focus Group A focus group of local business leaders was formed to identify key issues and opportunities. �..�CONKDIMICI -,EVE�101:'IME.AiT Small Business Questionnaire G 'C", 01, 3 19 10 111MM ES . .. . .. . ..... rEl Zl m1E1uw IqWC 0 NJ 0 Small Business Questionnaire "', . .... . f1l'— Tl� V, 2, WhldW th,, Wl—ng I,— Yc'. "I'li"ed a P.,h',ll,M.d i,i? M - Lack of Awareness of Programs - Generally Satisfied - Some Processes Could Be Improved ,-Taxes Were a Concern to Some ,31&oozo Kofi K. Boakye Michael Bor Tanner Collins Kathleen RichardI s n Bernard Robinson Jeff Siffert ' Kimberly Taylor Marsh Whaling PollyWhite Gari Wyatt Naz'Rene Clinic & Skincare Carl-otz REDC Community Capital The Urban Farmhouse Networking Technologies & Support, Inc. Wauford Group Titan Auto & Tire Little Big Business Solutions Whitestone Partners ProSeal America, Inc. Lack of Awareness of Programs ,-Taxation of Small Businesses z 3, 3 f3 2 1 Suggesdions - Better Marketing of Programs -Small Business Hotline -, Resource Guide ,& Redesign of MyBusinessStartsHere.com ,-, Evaluate Business Taxes and Processes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 5.A. Subiect: Resolution Recognizing Inspector Wayne Garrett, Sheriff's Office, for Fifty Years of Law Enforcement Service in the Commonwealth of Virginia County Administrator's Comments: County Administrator: Board Action Requested: Mr. Elswick and Ms. Jaeckle request the attached resolution be adopted. Summary of Information: Inspector Wayne Garrett will retire on July 1, 2015, after 50 years of law enforcement service in the Commonwealth of Virginia, including 15 years in the Chesterfield County Sheriff's Office. Preparer: Karl S. Leonard Attachments: ■ Yes F-1No Title: Sheriff RECOGNIZING INSPECTOR WAYNE GARRETT'S 50 YEARS OF LAW ENFORCEMENT SERVICE TO THE COMMONWEALTH OF VIRGINIA WHEREAS, Inspector Wayne Garrett will retire from the Chesterfield County Sheriff's Office on July 1, 2015; and WHEREAS, Inspector Garrett began his law enforcement career on March 1, 1964, with the Richmond City Police Department as a patrolman and has faithfully served the Commonwealth of Virginia and the County of Chesterfield for over 50 years; and WHEREAS, Inspector Garrett's first assignment was walking a beat in downtown Richmond in the day of the "Call Box" prior to radios, and other assignments in the city included paddy -wagon duty transporting prisoners and serving warrants, city lock-up, motor patrol operations working in downtown Richmond and in the Church Hill area answering calls for service; and WHEREAS, Inspector Garrett was hired on August 1, 1967, as a Trooper with the Virginia State Police and upon graduation from the Academy, his primary duties included enforcement of criminal and traffic laws, accident investigation, motor vehicle inspection program, and commercial weight scales; and WHEREAS, Inspector Garrett's first promotion was to Investigator in September 1972, conducting criminal investigations and applicant background investigations in 16 counties and cities in Central Virginia; and it was during this time that a young Investigator Garrett became a licensed polygraph examiner, later being recognized as an expert on polygraph examination throughout the Commonwealth of Virginia; and WHEREAS, Inspector Garrett received numerous additional promotions, with his final promotion to the rank of Lieutenant Colonel in charge of the State Police Bureau of Criminal Investigations, and as one of three Bureau Directors, Inspector Garrett occasionally served as Acting Superintendent of the State Police in the absence of the Superintendent; and WHEREAS, after 32 years with the Virginia State Police, Lieutenant Colonel Garrett retired on August 1, 1999; and WHEREAS, Mr. Garrett was hired by Sheriff Clarence Williams in June 2000, to coordinate the department's efforts to achieve accreditation from the Virginia Law Enforcement Professional Standards Commission; and WHEREAS, under the leadership of Inspector Garrett, the Chesterfield Sheriff's Office received its initial accreditation in April 2003 and has since been re - accredited three additional times through the VLEPSC Program; and WHEREAS, since the initial accreditation Inspector Garrett has continued to serve as an integral part of the Sheriff's Office in managing accreditation standards, policy development, coordinating FOIA requests, Subpoenas Duces Tecum, lawsuits initiated against employees, and internal affairs complaints; and WHEREAS, Inspector Garrett also served as an assessor for the Virginia Law Enforcement Professional Standards Commission representing the Chesterfield Sheriff's Office; and WHEREAS, in 2007, Inspector Garrett received the distinguished "Executive Board Award" from the Virginia Law Enforcement Professional Standards Commission; and WHEREAS, Inspector Garett has served on numerous committees for the Sheriff's Office, as well as on a state level; and GC 324 WHEREAS, a former Virginia Law Enforcement Professional Standards Commission Program Manager with the Department of Criminal Justice Services recently stated, "The VLEPSC Program is the success that it is today because of Wayne Garrett's guidance"; and WHEREAS, Inspector Garrett sought to provide members of the Sheriff's Office with the benefit of his knowledge and experience and his friends and peers have described him as a workaholic, a perfectionist, a friend, a mentor, a coach, a supervisor, a counselor, a brother, a father figure and most of all, a gentle soul who would give his last penny and shirt off his back for a stranger; and WHEREAS, Inspector Wayne Garrett has touched the lives of many Virginians and Chesterfield residents over the span of 50 years working to ensure their safety and security, and the entire Garrett family has made personal sacrifices so that Inspector Garrett could answer his calling in life; and NOW THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of June 2015, publicly recognizes the outstanding contributions of Inspector Wayne Garrett to the citizens of Chesterfield County and the Commonwealth of Virginia, extends sincere appreciation for his dedicated service and offers best wishes upon his retirement from law enforcement service. ' -Icl CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA �RCIN� Meeting Date: June 24, 2015 Item Number: 6.A. Subiect: Work Session to Review 2015 General Assembly Legislation County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to decide which new laws enacted by the 2015 General Assembly should be advertised for public hearings to amend the Countv Code. Summary of Information: After each General Assembly session, staff identifies changes in state law which: (1) require ordinance changes or (2) permit ordinance changes. The attached "summary sheet" contains the staff recommendations on which new items should be scheduled for a public hearing. Preparer: Jeffrey L. Mincks Attachments: ® Yes Title: County Attorney 94441.1 (94325.1 & 94440.1) F-1 No 2015 VIRGINIA GENERAL ASSEMBLY LEGISLATION AFFECTING THE COUNTY June 24, 2015 I. CHANGES REQUIRING BOARD ACTION 1. Amend the County Code to change the standards by which the Board of Zoning Appeals grants variances. [HB 1849] Staff Recommendation: The 2015 General Assembly enacted legislation requiring localities to amend their zoning ordinances to change the standards by which the Board of Zoning Appeals grants applications for variances. Staff recommends this item be referred to the Planning Department and the County Attorney to draft the necessary ordinance changes and submit them to the Planning Commission for the Commission's recommendation. The Board will then hold its own public hearing as required by state law. 2. Amend the Zoning Ordinance to lower from five to four the maximum number of children for whom a family day home may provide care (exclusive of the provider's children) as a permitted "single family" use. [HB 1570; SB 1168] Staff Recommendation: This bill mandates that localities amend their zoning ordinances, effective July 1, 2016, to reduce the maximum number of children that can be cared for in an unlicensed, "by -right" family day care home from five to four. Staff recommends that the amendments required by this legislation be drafted by the Planning Department and the County Attorney and then be submitted to the Planning Commission as required by law for it to make a recommendation to the Board. The Board will then hold its own public hearing. II. OPTIONAL CHANGES REQUIRING BOARD ACTION 3. Amend the Counter to classify machinery and tools owned by a business and used directly in producing or generating renewable energy as a separate class of property for tax rate purposes. The bili authorizes localities to impose a tax on such machinery and tools at a rate less than that generally applicable in the locality to machinery and tools. [HB 1297; SB678] Staff Recommendation: The General Assembly periodically permits localities to "separately classify" certain categories of personal property which then permits the locality to set a different tax rate on (but not to exempt from taxation altogether) property falling I within that category. This year, the General Assembly has given localities the authority to separately classify machinery and tools used directly in producing or generating renewable energy as a separate class of property for tax -rate purposes. The County currently has one business with property that might qualify under this classification. The Economic Development Department does not believe that this separate classification will affect the County's ability to attract or retain businesses and staff recommends that no action be taken on this item at this time. 4. Amend the County Code to set acreage requirements less than the current five -acre requirement for agricultural property to qualify for land use valuation. [HB 1483] Staff Recommendation: For an agricultural parcel to qualify for the County's Special Land Use taxation reduction, it must currently be five acres or larger under state law. The 2015 General Assembly enacted legislation allowing localities to set a lower acreage requirement for agricultural property. Staff recommends that the Board take no action to amend the County Code in this regard at this time and have the Real Estate Assessor and the Budget and Management Department study the fiscal impact of reducing the acreage requirement and report back to the Board in October. 0425:94325.1 01, 2015 Virginia General Assembly Legislation Affecting the County June 24, 2015 Staff Recommendations Summary Sheet I. CHANGES REQUIRING BOARD ACTION Item Bill Bill Description No. No. 1. HB 1849 Amend the County Code to change the standards by which the Board of Zoning Appeals grants variances. 2. HB 1570 Amend the Zoning Ordinance SB 1168 to change the definition of family day care home. Staff Recommendation Refer to Planning Department and County Attorney to draft ordinance and submit to Planning Commission. Refer to Planning Department and County Attorney to draft ordinance and submit to Planning Commission. II. OPTIONAL CHANGES PERMITTING BOARD ACTION 3. HB 1297 Amend the Counter to SB 678 classify machinery and tools used directly in producing or generating renewable energy as a separate class of property for tax rate purposes. 4. HB 1483 Amend the Counter to reduce the current five -acre requirement for agricultural property to qualify for land use valuation. 0425:94440.1 No action. Refer to Real Estate Assessor and to Budget and Management Department to study fiscal impact and report back to Board in October. Board Decision Agree Disagree 1. 2 3 9 30029 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of 3 ` AGENDA Meeting Date: .lune 24, 2015 Item Number: 6.6. Subiect: Annual Review of Cash Proffers County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to consider policy revisions and a maximum cash proffer amount per dwelling unit for FY2016. Summary of Information: Staff annually calculates the per residential dwelling unit impact of development on select capital facilities and evaluates the Board's Cash Proffer Policy for possible amendments. Calculations are reviewed with the Board, and the Board has the opportunity to establish a maximum per dwelling unit cash proffer amount for the coming fiscal year. Since inception of the legislated authority to accept cash proffers, the Board has from time to time amended its policy and revised its maximum per dwelling unit cash proffer amount that can be accepted from applicants seeking to rezone property. Staff recommends that the Board not amend its policy, or change the maximum cash proffer amount. The calculated cost for FY2016 is $23,414 per dwelling unit, which is 10.1 percent higher than last year's calculated cost of $21,261, driven primarily by the change in cost of transportation facilities. While the Board can set a maximum cash proffer up to the calculated amount of $23,414 for FY2016, staff recommends the maximum cash proffer remain at $18,966, the amount currently in place. If approved, FY2016 would be the Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: Yes ® No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of I AGENDA Summary of Information: continued seventh consecutive year with the policy level maximum cash proffer being established at $18,966. This recommendation strikes a reasonable balance between the ability to generate revenues (averaging $7 million per year over FY2012-FY2014) for capital facility needs arising from the demand from new housing, while recognizing the number of new housing starts is transitioning, searching for a new normalized level between longer running activity levels and the changes in demand brought on by shifting buyer habits and the economic recovery. Regarding escalation of payments, the State law allows the dollar amount of previously accepted cash proffers to be adjusted annually based on changes in the Marshall & Swift Building Cost Index, which has increased 2.2 percent since last year. The Cash Proffer Policy automatically annually adjusts the cash proffer amount on previously approved cases (when cases were approved with such language, and where the proffered conditions did not allow for the four year fixed amounts) by the amount of change in the Marshall & Swift Building Cost Index. In 2013, the Board discussed approaches for preventing previously approved cases with escalation clauses from increasing above the maximum cash proffer in place at the time of payment. After the discussion, the Board amended the policy to allow a four year fixed cash proffer amount for new cases; however, no action was taken to prevent payments from exceeding the maximum amount due to escalation. Since that time, applicants have requested zoning amendments that reset cash proffer amounts at or below the current maximum amount and included language allowing for the four year fixed amount. Likewise, the Board has approved such requests. As of April 2015, several applicants have requested to cap the cash proffer payment amount due to escalation so as not to exceed the maximum cash proffer. Staff has not supported such requests since that approach is contrary to the policy decision adopted in 2013. Staff does not recommend amending the policy to limit future payment amounts due to escalation, particularly given the provision allowing for a four year fixed cash proffer amount. Over time, the calculated cost of providing capital facilities has increased even though there have been two recent years of declines (FY2013 and FY2014). Likewise staff recommends the proffer payment reflect some comparable adjustment to partially mitigate that increase, particularly when projects are implemented over longer periods of time (beyond four years) . Similarly, over the past decade (FY2007-FY2016), the maximum cash proffer amount has been set at an amount that on average recovers less than.80 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: continued percent of the calculated impact, compared to an average recovery rate of approximately 90 percent in the prior decade, actions sensitive to the downturn in the economy over the most recent decade. After the work session, staff recommends that the Board set a maximum cash proffer of $18,966 per dwelling unit for FY2016 and make no policy amendments. CC0032 6/19/2015 Agenda Program Overview Cash Proffer Collections Use of cash proffers in CIP FY2016 Calculation E Policy Update E Recommendations Cash Proffer Collections Provides $%M annually (on average 2012-2014) $12,000,000 Use In FYI 6-FY20 CIP 1,800 $40,000,000 1,600 $10,000,0001 $36.9 M $ 35,000,000 — 1,400 $25,000,000 $8,000,000 — — - 1,200 Roads $20,000,000 1,000 $6,000,000 800 $4,000,000 Fire 600 $2,000,000 400 200 OP Oh `10 Q` ", Oma' ,y0 ,1 1 ,ti'L ,ti'3 ya L, L, LJ L, L, L, LJ L, L, L, L, Annual Cash Proffers Collected # of Units Paying Cash Proffer Cash Proffer Use In FYI 6-FY20 CIP $40,000,000 $36.9 M $ 35,000,000 — $30,000,000 $25,000,000 • Schools Roads $20,000,000 • Parks s Libraries $15,000,000 Fire $10,000,000 $6.9 M $ 5,000,000 FY2016 FY2016-FY2020 6/19/2015 2 FY201 6 Calculation Transportation primary area of increase Schools 9,376 9,648 7,815 Parks 1,327 1,346 1,090 Libraries 340 315 255 Fire Stations 786 861 697 Transportation 9,432 11,244 9,108 Total $21,261 L $23,414 $18,966 FY2016 Marshall & Swift adjustment = 2.2% Budget Department Data, June 2015 Cash Proffer Policy Update Revisiting Escalation 2013 — policy amended to provide 4 year holiday on Marshall and Swift Building Cost Index escalation; no action to limit escalation of payments 2013-2015 - Applicants seek amendments to reset cash proffers that had escalated above maximum and include holiday April -Jun 2015 — applicants seek amendment to limit payment amount due to escalation 6/19/2015 3 Revised Cash Proffer Policy Language Methodology The cap is ONLY on the Marshall and Swift escalation The base proffer payment would not be reduced Examples OBase Proffer Marshall & Swift Current max. cash proffer $18,966 2.2%($417) $18,966 OBase Proffer Marshall & Swift Current max. cash proffer $9,000 2.2%($198) $0 OBase Proffer Marshall & Swift Current max. cash proffer 4 $9,000 2.2%($198) $18,966 Recommendation Maintain current maximum cash proffer 71 consecutive year Continues to provide stability New housing market transitioning Provides revenue stream to address capital impacts No policy modifications 6/19/2015 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 6.C. Subject: Route 360/Route 288 Interchange Study County Administrator's Comments:, County Administrator: Board Action Requested: Summary of Information: Improvement of the Route 360/Route 288 interchange is currently the Board's highest priority on the adopted Priority List of Interstate, Primary and Other Transportation Needs. The interchange handles well over 100,000 average daily trips and experiences severe traffic congestion during the peak hours. Significant backups, failing levels of service and increased accidents have resulted. In order to develop options to address the existing and future congestion in the interchange area, the Virginia Department of Transportation (VDOT), conducted a comprehensive planning study of the interchange area. VDOT is finalizing this study. Mark Riblett, with VDOT, will provide a presentation to the Board about the options and proposed project phasing identified in the study. Preparer: Jesse W. Smith Attachments: 7 Yes Title: Director of Transportation ■ No # Project Background ■ Why Was Study Initiated? » Citizen concerns regarding congestion and safety associated with the US 360/Route 288 Interchange Chesterfield County and MPO submitted request to VDOT to determine what can be done to address these concerns Notice -to -Proceed —April 2012 Project Status—Addressing comments, finalizing report, complete end of June ■ Five Critical Issues Identified Four - primary interchange issues One - secondary US 360 corridor issue • Study identified 7 concepts that could address critical needs 2 KimleyOHorn 6/24/2015 Fll Study Methodology ■ Data Collection and Inventory ■ Existing (2012) Conditions ■ Future (2040) Traffic Volumes ■ No -Build (2040) Conditions ■ Alternatives Development and Screening ■ Planning Level Cost Estimates ■ Improvement Prioritization Process ■ Phasing Recommendations ■ Next Steps _ U.S, ROUTE 360/ROUTE j , INTERCHA4GI 'I � D Agenda ■ Overview of Project » Project Purpose » Critical Issues » Proposed Improvements » Planning Level Cost Estimates (2021$$) » Phasing Plan » Next Steps 3 Kimley)»Horn 7 ROW Purpose ■ Identify operational and safety deficiencies ■ Identify projects to improve safety and operations in study area ■ Fund Improvements - Determine transportation improvement projects that could be considered in Virginia's SYIP ■ Study Work Group » VDOT • » CDOT ,y » RRPDC ' » FHWA ■ Study Area ..... >1 �4 Kimley»)Horn 6/24/2015 2 &A' Critical Operational Issues Primary— Interchange Issues Ol SB Route 288 to WB US 360 Off -Ramp — PM Peak Hour 2O NB Route 288 to WB US 360 Off -Ramp — PM Peak Hour EB US 360 to NB Route 288 On -Ramp — AM Peak Hour 4. US 360 at Old Hundred Rd/Commonwealth Centre Pkwy — AM and PM Peak Hour Secondary — US 360 Corridor Issues Existing (2012) = 82,000 veh/day Future (2040) = 121,300 veh/day 5. Intersections west of the interchange projected to r operate over capacity Operational Impacts O8 2Q ■ Heavy peak hour queuing ■ Increased travel times 3 11 Reduced corridor speeds 2,200' ■ Large intersection delays 5 Kimleyohlorn —1- — 11L�. l=.AMAZ4NN"_TJ Critical Safety Issues Safety Impacts as US 360 Corridor — Rear end and angle crashes ......••••• — High crash intersection = Old Hundre Rd/Commonwealth Centre Pkwy ■ Route 288 Rear end crashes on limited access fa..11lty ME 53% U.S. ROUTE 360/ROUTE 288 INTERCHANGE AREA STUDY Will US 360 — Gash Type Rear End I. Angle ■ Sideswipe - Same Direction Fixed Object - Off Road ■ Deer/ Other Animal Head On ■ Non -Collision • Other ■ Backed Into • pede,trian Fixed Object - In Road 58 Route 288 — Crash Type Rear End • Angle ■Sideswipe -Same Direction Fixed -Object, Off -Road ■ Deer/Other Animal ■ Non -Collision 6 KimleyoHorn 6/24/2015 3 �w 4. C141N. 27 JIN a Primaryrchange Improvement - ImprovesIntecritical interchange safety and operational issues - SB Route 288 to WB US 360 Off - LOCATION MAP Ramp - PM Peak Hour Lxt 5s ..i4:4f /�ra1 _ off �" ^-fir'` � • { Ir � �'� � � a } ` r 1�1 Kimley>»Horn p- CONCEP UAE$KETCH z _ � N ?. M e\Y2- a ae am _ m v » Primary Interchange Improvement - Improves critical interchange safety and operational issues - NB Route 288 to WB US 360 Off -Ramp_ ga�leV Bridge Hoad PM Peak Hour s,°eY Br dga Road Kimley >> Nord 6/24/2015 F U.S. ROUTE 360/ROUTE 288 R Q CONCEPTUAL SKETCH 3 ;sues - SB Route 288 to WB US 360 Off -Ramp - PM Peak Hour - US 360 at Old Hundred Rd/Commonwealth Centre Pkwy - AM and PM Peak Hour Kimley>»Horn Concept 3b - d Diverging D. .L US L Old Hundred Road/Commonwealth Centre Parkway .y , �' .� '�.� QD,pM. �`''� 1 —v yn• CONCEPT UAL SKETCH » Primary Interchange Improvement * - Improves critical interchange safety and operational issues - SS Route 288 to WB US 360 Off -Ramp - PM Peak Hour - US 360 at Old Hundred Rd/Commonwealth Centre Pkwy - AM and PM Peak Hour Alls_ 10 KimleyoHorn 6/24/2015 5 6/24/201 o rnmary Intercnange Improvement — Improves critical interchange safety and operational issues — SB Route 288 to WB US 360 Off -Ramp — PM Peak Hour - PR I IS 3R0 to NR Rmite 9RR nn-Ramn -AM Peak Hour Improverne.tstotMSB �-e_ Route 288to WB US 360 off -ramp ere mmmarbed in yyI Concept l summary sheet ,...,.�ji{{;.>.I�1 Construct -'2. lane 58 RgAa 2Y Collectorlhstrbutor (CD)Road.From north of the a ustin6 mterchan6e M south of Route 288/Commonwealth �► e s wments 815MWS1115.9M) ,T 288 Directional Ramp, CONCEPTUAL SKETCH WIMn Route 233 m each chrecnon from a to 6lanes from the US 360 northramps \� 4 towhere the powhite parkway almllary lanes terns-tlfuat moth.( the Ganito Need hrld.—R. M2M � i am. wsy insercnanec Cons"""EB US 360 to NO Route 288 2-IaM ;t Constructan of the SB Route 288 CD brectionalc n -ramp road wi re.uire reconstructwn of Me ' WB U5360 to SBRoute 288 end SB RtKfraaaW1691b360 Route 288 to EB U53601..p ramps b NRR.uM2Nbepmlp a e R 1 Kimley>»Horn [: 'U.S. REPUFFE R INTERCHANGE AREA STUDY CHESTEPiIELJ-'IUNTY Y -newr phased bnp vcrnrn• • • • • • . E#end deceleration Lane $5.7 58.1 . Widen ramp from l to 2 lanes $39 55.6 2 Salley Bridge Connector Improvements $703 $80.5 24 • NB Route 288 to Bailey BridgeConnector-Directional Off -Ramp (1 Lane) $21.7 $28.9 2ba SB Route 288 ON -Ramp to Commonwealth Centre Parkway (1 Lane) $2.6 $3.9 2c a Bailey Bridge Connector,4lanes(Route288to Brad McNeer Connector) $35.3 $40.6 2d • Bailey Bid! Co $10.7 $15.0 N Phases t through 4 3. US 360 at Old Hund red Road/Commonwealth Centre parkway $64.7 $$SO $64.7 $85.4 focus on mitigating . At -Grade Displaced Left -Tum intersection(DLT) a Additional 51h lane on US 360 (both directions), 3 NO left -tum lanes critical interchange 31, US 360 at Old Hund red Road/Commonwealth Centre Parkway $87.3 $136.5 $95.0 $1n Issues a Grade -Separated Diverging Diamond Interchange (DDI) US360 at Brad McNeer Continuous Green T-Intersection(CGT) $7.7 $109 4 U5360EBto Route288NB-Direttlonal On-Ramp(1-Lane) $213 $29.5 $21.3 $29.5 5 Widen Route 288-4 Lanes to 6 Lanes 530.7 $42.7 a SB Route 288- widen from 2 to 3 lanes $15.4 $21.3 a NB Route 288 -widen from 2 to 3 lanes $15.4 $21.3 6 Construct SB Route 288 CD Road $31.5 $43.7 a Construct SS Route 288 CD Road on of Route 288 at US 360 Loop Ramps I Reconstruction .2 $$ - WB U5360 to SB Route 288 $5.3 $7A $ 7A - S8 Route 288 to EB US 360 7 US 360 at Brad McNeer Continuous G reen T -I ntersection(CGT) $7.7 $109 $7.7 $10.8 8 US 360 Superstraets-5 Intersections $39.0 $53.8 • Us 360 at Wlnterpock Road $7.7 $109 • US 360 at N. Spring run Road $7.7 $109 a US 360 at Chital Drive $7.7 $109 • US 360 at Deer Run Road $7.7 $10.8 4 Kimley)»Horn 6/24/2015 7 Next Steps ■ Develop Consensus for Priority Improvements » Prioritize concepts at the regional level (local, regional, and state support) » Conduct outreach meetings to stakeholders who were not part of the SWG » Identify funding for improvements » Use one-page project summaries as a quick reference to support these efforts • Prepare Projects for Advancement: » Advance projects to the CLRP, TIP, STIP, VDOT SYIP » Consider following funding sources: — Highway Safety Improvement Program (HSIP) — Revenue Sharing — Regional Surface Transportation Program (RSTP) — Congestion Mitigation and Air Quality Improvement (CMAQ) — House Bill 2 ■ Further Studies and Preliminary Engineering » Phase 1: Southbound Route 288 to Westbound US 360 Off -Ramp Improvements » Phase 2: Bailey Bridge Connector » Phase 3: US 360 at Old Hundred Road/Commonwealth Centre Parkway is Kimley>»Horn 6/24/2015 !? RGIN� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 8.A.1. Subject: Nomination/Appointment/Reappointment to the Board of Building Code Appeals County Administrator's Comments: County Administrator: Board Nomination/appointment/reappointment of two members to the Board of Building Code Appeals. Summary of Information: The terms of two members of the Board of Building Code Appeals will expire on June 30, 2015. The members are Jack R. Wilson, III, from the Bermuda District and Everett Frank Dunton, from the Midlothian District. Reappointment of a member and appointment of a new member would maintain the composition of membership previously established by the Board of Supervisors for the Board of Building Code Appeals. Staff recommends reappointment of Jack R. Wilson, III from the Bermuda District and appointment of R. Christian Eudailey from the Dale District. The term of appointees will be effective July 1, 2015, and expire June 30, 2018. Board members concur with these appointments. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Richard C. Witt Title: Building Official Attachments: El Yes ® No # f2G1`l� Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 8.A.2. Subiect: Nomination/Appointment/Reappointment to the Health Center Commission for the County of Chesterfield (HCC) County Administrator's Comments: County Administrator: Board Action Reque ed: Nomination/appointment/reappointment of members to the Health Center Commission. Summary of Information: The Health Center Commission for the County of Chesterfield (HCC) governs and oversees the operations of Lucy Corr Village. Sarah C. Snead, Deputy County Administrator for Human Services, serves as an ex -officio member -advisor to the HCC. The term of Steven L. Micas, Esq. currently serves as the Midlothian serve an additional four-year term with the newly proposed composition Sue DeVincent are also proposed to are effective July 1, 2015, and wil expires June 30, 2015. Mr. Micas, who District representative, is eligible to as an At -Large Commissioner, consistent of the HCC. Dr. Joseph A. James and Ms. erve as At -Large Commissioners. The terms expire June 30, 2019. Board members concur with the appointment/ reappointment of Mr. Micas, Dr. James and Ms. DeVincent. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Sarah C. Snead Title:Deput Cly Administrator, Human Services Attachments: F-1 Yes ® No�- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Meeting Date: June 24, 2015 Item Number: 8.A.3. Subiect: Nomination/Reappointment to the Community Criminal Justice Board County Administrator's Comments: County Administrator: It is requested that the Chesterfield County Board of Supervisors approve the following nominees for reappointment to the Community Criminal Justice Board (CCJB) for a two-year term according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Court Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the membership by position, according to the Code of Virginia. The Community Criminal Justice Board members serve for two-year staggered terms; thus ten or eleven members are typically appointed each year. Nominees must be approved by both the Chesterfield County Board of Supervisors and the Colonial Heights City Council. Preparer: Sarah C. Snead Title: Deputy County Administrator Attachments: FYes 0No ". • COIINTY BOARD • SUPERVISORS 4G E Summary of Information (Continued): Page 2 of 2 It is requested the following individuals be reappointed to serve a two-year term that begins July 1, 2015, and ends June 30, 2017. Sarah C. Snead The Honorable James J. O'Connell, III The Honorable J. David Rigler Daniel Holser Sheriff Karl Leonard Mrs. Debbie Burcham Randy Rowlett The Honorable William B. Bray William S. Feasenmyer Tony Randolph Wyatt (County Representative) (General District Court) (Juvenile & Domestic Relations Court) (Chief Magistrate) (Chesterfield Sheriff) (Chesterfield Community Service Board) (Defense Bar) (Colonial Heights Commonwealth's Attorney) (Colonial Heights Citizen Representative) (Colonial Heights Citizen Representative) All nominees have agreed to serve if appointed. Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. C-1 (°00137 CHESTERFIELD COUNTY oy BOARD OF SUPERVISORS Page 1 of 1 AGENDA V♦"447A`V' Meeting Date: June 26, 2015 Item Number: 8.A.4. Subject: Nomination/Reappointment to the Petersburg Area Regional Tourism Corporation Board County Administrator's Comments: County Administrator: Nominate/reappoint members to serve on the Petersburg Area Regional Tourism Corporation. Summary of Information: The purpose of the Petersburg Area Regional Tourism Corporation is to develop and implement a regional tourism marketing initiative that will result in increased tourism visitation and spending. In addition, the corporation assists member localities in strategic product development planning. In accordance with the corporation's by-laws, the Board appoints two members to the PART Board of Directors, one of which is a member of the governing body, chief administrative officer or another employee of the locality and the other shall be actively affiliated with the tourism and travel industry in the jurisdiction or with a business or entity related thereto. Staff is requesting that the Board of Supervisors reappoint Mr. Anil Patel and Ms. Sarah Snead, Deputy County Administrator for Human Services, to serve a three-year term on the Petersburg Area Regional Tourism Corporation, effective immediately and ending June 30, 2018. Board members concur with these appointments. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Lou Lassiter Title: Assistant County Administrator Attachments: F-1 Yes ® No #; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Meeting Date: June 24, 2015 Item Number: 8.113. Subject: Streetlight Cost Approvals County Administrator's Comments: County Administrator: This item requests Board approval of a streetlight installation in the Clover Hill and Matoaca Districts and authorize the transfer of District Improvement Funds to Streetlights to fund this project. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 750 of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. Preparer: Scott B Smedley Attachments: ■ Yes CONTINUED NEXT PAGE Title: Director, Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period. of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. CLOVER HILL DISTRICT: • In the St. James Woods subdivision In the vicinity of 1891/1901 Bantry Drive Cost to install streetlight: $1,196.00 (Design Cost: $435.00) Location is not an intersection MATOACA DISTRICT: • In the McCormick Woods subdivision In the vicinity of 5748 Fox Maple Terrace Cost to install streetlight: $2,550.67 (Design Cost: $435.00) Location is not an intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. G .G 130.10 STREETLIGHT REQUEST Clover Hill District Request Received: April 1, 2015 Estimate Requested: April 1, 2015 Estimate Received: May 27, 2015 Days Estimate Outstanding: 13 NAME OF REQUESTOR: Mr. Jay Henderson ADDRESS: 1600 Bantry Loop Midlothian, VA 231141 REQUESTED LOCATION: In the St. James Woods subdivision In the vicinity of 1891 11901 Bantry Drive Cost to install streetlight: $1,196.00 POLICY CRITERIA: Intersection: Location is not an intersection Petition: Qualified Requestor Comments: "We would like the same type of light installed recently at the end of Bantry Drive." Streetlight Request Map June 24, 2015 This map is a copyrighted product Of the Chesterfield County GIS Office. Streetlight Legend 4 existing light 0 requested light I This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 800 1,600 3,200 Fee 0 0 ------ - T LUCKSLN CT CT --P OLX8JLJR-Y CT- -CT ----------------- ---------------- ----------- R- LN FY'SURY------ NEVIS PL BURY LN SANBURY T S7 -E7 C7 7G 01, 4 OR MOVER MARIGOLD It - CT OVVLSNEST CT 11-01 .......... 4 z 11 RD C� ;T W�T, URY -0 ekNGD' 0 4, 0 L ER O O OR CRAWFORDWOOOFORI "OUSE-- R1 - C"\ .....ACRES OR PER111% PO O;___ --.".. - - BANTRY DR PROVt,,NCE GREEK - RD ------ -------- — Qv cl,P4 This map is a copyrighted product Of the Chesterfield County GIS Office. Streetlight Legend 4 existing light 0 requested light I This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 800 1,600 3,200 Fee 0 STREETLIGHT REQUEST Matoaca District Request Received: May 14, 2015 Estimate Requested: May 14, 2015 Estimate Received: May 21, 2015 Days Estimate Outstanding: 7 NAME OF REQUESTOR: Mr. Alan Collette ADDRESS: 5748 Fox Maple Terrace South Chesterfield, VA 23803 REQUESTED LOCATION: In the McCormick Woods subdivision In the vicinity of 5748 Fox Maple Terrace Cost to install streetlight: $2,550.67 POLICY CRITERIA: Intersection: Location is not an intersection Petition: Qualified Requestor Comments: None. Streetlight Request Map June 24, 2015 Z 0 Dt VE DR -�BAILEYS G RO - TEV Ca -P ------ #FOX MAPLE TER + + ;5 - RL ---------- - --- + ---FOX HUNT T 0 Z.............. BEECHNUT AVE *ADOWVIEW OR ---- ---- -------------- . ......... ... *M - - - -------- U'TTLE�'' DIRT RD R/VFR Ro ------------ --------------------- - -------- --- . ..... This, map is a copyrighted product Of This map shows citizen requested the Chesterfield County GIS Office. streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was existing light obtained from the Chesterfield County Environmental Engineering Department. 0 requested light 0 600 1,200 2,400 is Feet 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 8.C.1.a.1. Subiect: Resolution Recognizing Mr. Kenneth R. Harris, Information Systems Technology Department, Upon His Retirement County Administrator's Comments: County Administrator: AT 61 Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Kenneth R. Harris for 33 years of dedicated service to the Chesterfield County Information Systems Technology Department. Preparer: Barry Condrey Attachments: ® Yes Title: Chief Information Officer IST F-1No DO "? RECOGNIZING MR. KENNETH R. HARRIS UPON HIS RETIREMENT WHEREAS, Mr. Kenneth R. Harris will retire from the Chesterfield County Information Systems Technology Department on June 30, 2015, after providing 33 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Harris has faithfully served the county in the capacity of computer operator, analyst programmer, senior analyst programmer, principal analyst programmer, lead analyst programmer, systems analyst and customer relationship manager for the Information Systems Technology Department; and WHEREAS, Mr. Harris has provided outstanding customer service to all his customers through the years, including Police, Fire and Emergency Medical Services, Emergency Communications, Sheriff's Office, Commonwealth's Attorney, Circuit and Juvenile and Domestic Relations Courts, Planning, Building Inspection, Utilities, County and Schools' Payroll and Human Resource Management, Accounting and Risk Management; and WHEREAS, Mr. Harris was instrumental in the implementation of the first Jail Management System, Fire Information System, and Commonwealth's Attorney Case Management System; and WHEREAS, Mr. Harris was recognized for his involvement in the implementation of enhancements to the Building Inspection and Planning Information Management Systems; and WHEREAS, Mr. Harris was recognized for his involvement in the implementation of ITRON, the first electronic meter reading system; and WHEREAS, Mr. Harris was involved in the implementation of the Emergency Communications Relocation, Fire Rescue Alerting and 911 Conversion; and WHEREAS, Mr. Harris was involved in the implementation of the Chesterfield County Traffic Web site, which received honorable mentions by the Virginia Governor's Technology Awards 2010 for its cross -boundary collaboration with the City of Richmond and counties of Henrico and Chesterfield; and WHEREAS, Mr. Harris was a nominee for Employee of the Year in the Information Systems Technology Department in 2008, served on the Information Systems Technology Process team and was the lead for the Information System Technology Policies team; and WHEREAS, Mr. Harris graduated from the Total Quality University in 2000 and from Chesterfield County's Employee Leadership Institute in 2001; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Harris' commitment and dedication to the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Kenneth R. Harris, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 8.C.1.a.2. Subiect: Resolution Recognizing Mr. Glenn E. Larson, Planning Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Mr. Glenn E. Larson will retire from the Chesterfield County Planning Department on June 30, 2015, after 24 years of dedicated service. Preparer: Kirkland A. Turner Title: Director of Planning Attachments: 0 Yes F-1No # RECOGNIZING MR. GLENN E. LARSON UPON HIS RETIREMENT WHEREAS, Mr. Glenn E. Larson, Assistant Director of the Planning Department's Plans and Information Section, began working for the Chesterfield County Planning Department on February 11, 1991; and WHEREAS, Mr. Larson capably lead and supervised the Comprehensive Planning and Research, Information Management, Administration and Customer Assistance Teams during his tenure, always willing to provide generous support, advice and assistance to his employees and the department; and WHEREAS, Mr. Larson guided the department's automation efforts, introducing and incorporating personal computers and Geographic Information Systems software into the daily operations of the department, increasing efficiency and quality, as well as developing a comprehensive cost management system relative to department operations; and WHEREAS, Mr. Larson oversaw, and was actively involved in developing, various Comprehensive Plan amendments, the department's annual budget, development and administration of department policies, and department digital record archiving; and WHEREAS, Mr. Larson led efforts to create tools, databases and programs that analyze policies relative to future growth and development in support of the Comprehensive Plan, providing department and county staff an increased understanding of development impacts; and WHEREAS, Mr. Larson has been a member of the American Planning Association since 1978, is a charter member of the American Institute of Certified Planners, and has served as the American Institute of Certified Planners Region II Commissioner since 2012; and WHEREAS, Mr. Larson has been an active member of the Virginia Chapter of the American Planning Association since 1988, serving as Professional Development Officer, President, Vice -President, Treasurer and Awards Committee Chairman; and WHEREAS, Mr. Larson maintained the highest standards of professionalism for himself, his colleagues and his employees, and has worked diligently on behalf of the residents and businesses of Chesterfield County to improve the quality of life of the community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Glenn E. Larson, expresses the appreciation of all residents for his loyal and dedicated service to Chesterfield County, and extends appreciation for his many years of service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. �a013 �RCSP CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 8.C.1.a.3. Subject: Resolution Recognizing Mr. Luther W. West, Sr., Department of General Services, Radio Shop Division, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Mr. West retired from the Department of General Services, Radio Shop Division, on June 1, 2015, after more than 30 years of service to the citizens of Chesterfield County. Preparer: Robert C. Key Title: Director of General Services Attachments: 0 Yes F-1No # RECOGNIZING MR. LUTHER W. WEST, SR., UPON HIS RETIREMENT WHEREAS, Mr. Luther W. West, Sr., joined Chesterfield County in February 1985, as a full-time employee in the Department of General Services, Airport Division, as a fuel service technician; and WHEREAS, in 1987, Mr. West transferred to the Department of General Services, Radio Shop Division, as an installation technician and over the years worked his way up to a communications/electronics installation supervisor in 2010; and WHEREAS, Mr. West always performed his duties and responsibilities in a professional manner, placing the welfare and safety of co-workers, other county employees and the public in the forefront of his mind; and WHEREAS, Mr. West consistently provided expert technical guidance, dynamic mentorship, up-to-date training and hands-on assistance to his installation team to ensure quality and timely customer service; and WHEREAS, Mr. West always aspired to deliver quality service to a variety of customers with differing needs and expectations, while demonstrating flexibility to constantly changing circumstances; and WHEREAS, Mr. West oversaw and performed exceptional custom installations of various communication and electronic equipment in county maintenance, passenger, public safety and utility vehicles; and WHEREAS, Mr. West provided technical support for several community and county historical functions, served on many department -level event committees and organized periodic division luncheons to recognize the accomplishments of employees; and WHEREAS, Mr. West solidified the Radio Shop's great reputation among its customers by running a top-notch installation bay, and improved scheduling and employee productivity by focusing on providing a lifeline through radio systems for Chesterfield County citizens, employees and public safety personnel; and WHEREAS, Mr. West never stopped making improvements to installation processes, work order ticket preparation, parts and inventory control, shop safety and appearance and was always ready to take a hands-on approach to get the work done when the need arose; and WHEREAS, Mr. West retired on June 1, 2015, after providing more than 30 years of dedicated and faithful service to Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Luther W. West, Sr., expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 8.C.1.a.4. Subiect: Resolution Recognizing Lieutenant Colonel L. Benton Mize, III, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Lieutenant Colonel L. Benton Mize, III, will retire from the Police Department on July 1, 2015, after providing nearly 37 years of service to the residents of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: 0 Yes F-1 No RECOGNIZING LIEUTENANT COLONEL L. BENTON MIZE, III, UPON HIS RETIREMENT WHEREAS, Lieutenant Colonel L. Benton Mize, III, will retire from the Chesterfield County Police Department on July 1, 2015, after providing nearly 37 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Lieutenant Colonel Mize has faithfully served the county in the capacity of Patrol Officer, Field Training Officer, Investigator, Sergeant, Lieutenant, Captain, Major and Lieutenant Colonel; and WHERAS, Lieutenant Colonel Mize has served in all areas of the Police Department, as Uniform Operations Bureau Division Commander, Investigations Bureau Division Commander of both Crimes Against Persons and Crimes Against Property, Training Director, Deputy Chief for Operations and Deputy Chief for Support; and WHEREAS, during his tenure, Lieutenant Colonel Mize successfully oversaw numerous Police Department initiatives, including operational briefings, reorganization of the Investigations Bureau, establishment of the Special Enforcement Team (SET), and development of the Watch Commander Program, all of which have contributed to the overall efficiency of the organization; and WHEREAS, Lieutenant Colonel Mize co-founded a Metro Richmond Trainers Coalition to share training knowledge and resources with federal, state and local agencies in the metro area; and WHEREAS, Lieutenant Colonel Mize has been recognized with various awards, including achievement certificates, chief's commendations, a life saving award, and a bronze medal of valor award; and WHEREAS, Lieutenant Colonel Mize is recognized for his excellent communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting the residents of Chesterfield County during his exemplary career; and WHEREAS, Lieutenant Colonel Mize has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Colonel Mize's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Lieutenant Colonel L. Benton Mize, III, and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Page 1 of 1 Meeting Date: June 24, 2015 Item Number: &C.1.b. Subiect: Resolution Recognizing the 25th Anniversary of the Central Virginia Waste Management Authority (CVWMA) County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: In December 2015, the CVWMA will celebrate 25 yearsof providing the Central Virginia Region with solid waste management and recycling initiatives. The CVWMA was formed in 1990 by 13 localities in the Central Virginia Region, which include the cities of Colonial Heights, Hopewell, Petersburg and Richmond, the town of Ashland and the counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, Powhatan and Prince George, which still comprise the Authority today. Preparer: Robert C. Key Title: Director of General Services Attachments: 0 Yes F-1No #1, RECOGNIZING THE 25TH ANNIVERSARY OF THE CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY WHEREAS, in December 2015, the Central Virginia Waste Management Authority (CVWMA) will celebrate 25 years of providing regional solid waste management and recycling initiatives; and WHEREAS, the CVWMA was formed in 1990 by 13 localities in the Central Virginia Region, which include the cities of Colonial Heights, Hopewell, Petersburg and Richmond, the town of Ashland and the counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, Powhatan and Prince George, which still comprise the CVWMA today; and WHEREAS, since its creation, the CVWMA has endeavored to provide efficient and economical waste management and recycling solutions for its members as well as the over one million citizens in the region; and WHEREAS, in accordance with the Commonwealth's Solid Waste Management Plan requirements, the CVWMA developed, amended and updated a comprehensive and integrated solid waste management plan that at a minimum considers and addresses all components of the waste management hierarchy (source reduction, reuse, recycling, resource recovery, incineration and landfilling) for a 20 -year period on behalf of all 13 member localities; and WHEREAS, as the solid waste planning unit for the 13 member localities, the CVWMA gathers the data necessary from recycling processors in the region and reports the annual recycling rate to the Virginia Department of Environmental Quality; and WHEREAS, the central Virginia region's recycling rate (58.4 percent in 2013) has consistently exceeded the Commonwealth's requirements imposed on each locality to recycle 25 percent of the solid waste generated in each locality and has diverted over 2.5 million tons; and WHEREAS, the CVWMA has successfully developed a menu of recycling and solid waste programs through cost effective and efficient contracts with the private_sector to meet the recycling and solid waste needs of the rural, suburban and urban communities in the region; and WHEREAS, Chesterfield County participates in many CVWMA programs, including residential recycling and drop-off recycling of paper, cans, bottles, electronics, propane tanks, used oil recycling, textile recycling, and convenience center transfer and disposal of waste; and WHEREAS, Chesterfield County and its citizens have benefited and continue to benefit from the regional approach to solid waste management and recycling, making the region and the county a better place to live, play, work and visit. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes and congratulates the outstanding contributions of the Central Virginia Waste Management Authority, expresses the appreciation of all residents for its service to Chesterfield County, and extends congratulations on the Central Virginia Waste Management Authority's 25th anniversary. Co CHESTERFIELD COUNTY ?, BOARD OF SUPERVISORS Page 1 of 1 AGENDA �RCIX Meeting Date: June 24, 2015 Item Number: 8.C.2.a. Subject: Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on July 4, 2015 County Administrator's Comments: County Administrator: CO_ Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2015. Summary of Information: The Chesterfield County Parks and Recreation Department has requested permission from the Board of Supervisors to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2015. The Parks and Recreation Department has conducted similar displays on the same property in previous years without incident. The fireworks supplier, Zambelli Fireworks MFG. Co., Inc., is a nationally known fireworks company that has successfully assisted the County in its July 4 celebration for the past eight years. Zambelli has obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $2,000,000. The Fire Marshal has reviewed this fireworks request and indicates that it meets the criteria under the Fire Prevention Code. Preparer: Jeffrey L. Mincks Attachments: 7 Yes Title: County Attorney 0505:94453.1 o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of 2 .719. AGENDA Meeting Date: June 24, 2015 Item Number: &C.2.b. Subject: Request for a Permit to Stage a Fireworks Display at the Sunday Park Peninsula of Brandermill on Saturday, July 4, 2015 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Sunday Park Peninsula at Brandermill on Saturday, July 4, 2015. Summary of Information: The Brandermill Community Association ("BCA") has requested permission from the Board to stage a fireworks display at the Sunday Park Peninsula at Brandermill on Saturday, July 4, 2015. BCA has retained W. G. Bulifant, III, of Dominion Fireworks, Inc. to discharge the fireworks. Mr. Bulifant is an experienced, capable fireworks discharger who has conducted numerous similar displays at Brandermill and elsewhere in the County. The BCA has submitted evidence of a fireworks liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $2,000,000. The Fire Marshal's Office has reviewed the request and has indicated that the proposed display meets all applicable Preparer: Jeffrey L. Mincks Attachments: F]Yes LJ� Title: County Attorney 0505:94437.1 #0"019(a'6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA criteria under the Fire Prevention Code. In the 16 years that Brandermill has conducted this fireworks display, no safety or fire responses have been necessitated by the fireworks activity. The Fire Marshal and the Director of Utilities have also determined that fireworks displays such as the one proposed by BCA do not have an adverse environmental effect on Swift Creek Reservoir. 0505:94437.1 CP0's o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 1749 AGENDA RC'I_Tt� Meeting Date: June 24, 2015 Item Number: 8.C.2.c. Subject: Request for Permit for Gregory W. Richardson to Stage a Fireworks Display at 21100 and 20800 Halloway Avenue, Matoaca, Virginia on Saturday, August 22, 2015 for a Wedding Celebration County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit for Gregory W. Richardson to stage a fireworks display at 21100 and 20800 Halloway Avenue, Matoaca, Virginia on Saturday, August 22, 2015. Summary of Information: Gregory W. Richardson has requested permission from the Board of Supervisors to stage a small fireworks display as part of a wedding celebration at 21100 and 20800 Halloway Avenue, Matoaca, Virginia 23803, on August 22, 2015. Mr. Richardson has significant pyrotechnical experience and will personally discharge the fireworks. Mr. Richardson has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. The Fire Marshal's Office has reviewed this fireworks request and indicates that the proposed display meets all applicable fire and safety criteria under the Fire Prevention Code. Preparer: Jeffrey L. Mincks Title: County Attorney 0505:94495.1 Attachments: El Yes® No # CHESTERFIELD COUNTY oBOARD OF SUPERVISORS Page 1 of 1 AGENDA �RC'IkX Meeting Date: June 24, 2015 Item Number: 8.C.3.a. Subiect: Transfer of $2,000 in Matoaca District Improvement Funds to Phillips Volunteer Fire Department to Install New Cabinets and Countertops in the Kitchen at the Phillips Volunteer Fire Department Station (Station 13) County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $2,000 in Matoaca District Improvement Funds to the Phillips Volunteer Fire Department to install new cabinets and countertops in the kitchen at Phillips Volunteer Fire Department Station (Station 13). Summary of Information: Chairman Elswick has requested the Board to transfer $2,000 in Matoaca District Improvement Funds to the Phillips Volunteer Fire Department to install new cabinets and countertops in the kitchen at Phillips Volunteer Fire Department Station (Station 13). The Board is authorized to transfer these funds under Section 15.2-953B. of the Code of Virginia since the Phillips Volunteer Fire Department is a non-profit volunteer fire department operating in the County. For information regarding accounts, please referenc Preparer: Allan M. Carmody Attachments: ® Yes available balances in the District Improvement Fund e the District Improvement Fund Report. Title: County Attorney 0425:94466.1 F-1No # f- CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Phillips Volunteer Fire Dept, Company Z3 2. if an organization is the applicant, what is the nature and purpose of the organization? Fire and FMS protection to the citizens and vistors of chesterfield county, primarily in the Matoaca (Attach organization's most recent articles of District. incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeking? 1 $2000.00 4. Describe in detail the funding request and how Replacement of old and worn Kitchen cabnets and the money, if approved, will be spent. countertop ( 1JV.V; 499 47'tdv GosT) S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Yes Provide name of other department Phillips Vol. Fire Dept. and Phillips Vol. Aux. 5. If this request for funding will not fully fund your activity or program, what other individual if there is a difference the remainder will be covered or organization will provide the remainder of between the Volunteers at Phillips F.D. the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation Yes - corporation Is the organization non-profit? Yes - non-profit GCO000 Is the organization tax-exempt? Yes - tax-exempt S. Applicant Information: 10630 River Road Mailing Address S. Chesterfield, Va. 23238 - address Telephone Number 804-896-0385 Cell # for Mike Ferguson, PDC - phone Fax Number Fire station 13 -fax E -Mail Address JFERGUSONI3@COMCAST.NET - email Signature of the applicant — If you are signing on behalf of an organization you must be the Phillips Volunteer Fire ©epartment,lnc. president, vice-president, chairman/director or Name of Applicant vice-chairman. President — Title !f signing on behalf of organization Jacqueline Ferguson -printed name May 15, 2015 - date For Internal Use Date Received: 5-2-9 — 154 District: ' T i&%1 UQaa___. Form: Updated 2/7/2013 01°16 0 of CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ' AGENDA 1749_ �RGIN,' Meeting Date: June 24, 2015 Item Number: 8.C.3.b. Subject: Transfer $5,000 from the Bermuda District Improvement Fund to the School Board to Subsidize the Cost of Producing "Shrek The Musical" at Thomas Dale High School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $5,000 from the Bermuda District Improvement Fund to the School Board to subsidize the cost of producing "Shrek The Musical" at Thomas Dale High School. Summary of Information: Supervisor Jaeckle has requested the Board transfer $5,000 from the Bermuda District Improvement Fund to the School Board to subsidize the cost of producing "Shrek The Musical" at Thomas Dale High School. The County can legally transfer public funds to the School Board to subsidize the expenses of a theater education program which is sanctioned by the School Board, offered as part of the public school curriculum and performed in a public school facility. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Attachments: ® Yes F-1No Title: Director, Budget and Management 0425:94566.1 #0000G2 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Pam Lumsden, Thomas Dale High School /Sarah organization) making this funding request? Roquemore, Thomas Dale High School Theatre Department 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeki 4. Describe in detail the funding request and how the money, if approved, will be spent. CCPS The funding will support efforts to connect students at our feeder elementary schools with opportunities to view and learn about the theatrical arts through attending at a high-quality musical theatre performance and participating in classroom workshops leading up to the performance. The money will go toward three separate costs: 2. Subsidizing the cost of producing a high-quality musical for audiences of all ages. This includes paying for the theatrical rights to add additional school performances, extending the rental dates of music and scripts to include these performances,and paying a portion of production costs such as set and costume rentals and materials and professional design assistance with lighting and sets. Below is a projected breakdown of the total cost of producing this musical. Aside from the royalties and rentals, for which we already have a contract with Music Theatre International attached), these costs are an estimation and will break down into smaller ases when production begins in the Royalties and Rentals (see attached MTI contract) Royalties to Weekend Shows: (3 @ 1040) $3120 Royalties to School Shows: (2 @ 110) $ 220 MTI Materials Rental Fee $1050 MTI Security Deposit $ 400 Guest Artist Fees Guest Artist Fee: Lighting Design $1500 Guest Artist Fee: Sound Design/Mixing $1500 Guest Artist Fee: Set Design/ Production $1500 Guest Artist Fee: Accompanist/ Keyboard 1 $500 Set/ Prop Materials $2000 Costume / Makeup Materials / Rentals $1500 Publicty Materials (posters, banners, etc.) $500 Programs $500 TOTAL PROJECTED COSTS $14290 Breaking our production budget down to per -show costs, each of the five performances of Shrek next year will cost our department around 2,800 to produce. With that in mind, we are seeking additional funds to subsidize the production of the two school shows tentatively planned for Monday and Tuesday, November 23 and 24. Because we will offer these two performances for free, royalties for these dates are significantly lower than the standard fee we pay per ticketed performance. The estimated cost of production for each school show is $1,500 --around $2 per student or chaperone who attends. We are requesting $3,000 to pay for two school performances, each with capacity for up to 750 students and chaperones. 2. Providing bus transportation for 1500 students and teachers from feeder elemenary and middle schools to attend performances at TDHS during the school day on November 23 & 24, 2015. Given an hourly bus driver rate of $21 / hr and mileage rate of $3 / Mile, the average cost per bus for a four hour field trip to Thomas Dale (located an average of 6 miles from the majority of its feeder schools) is $120. Each bus seats about 45 students, S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the followine so for 750 students and chaperones (audience capacity) to attend one performance, 17 busses would be needed, a total of $2040. For two performances, roughly $4080 would be needed to support transportation costs. See below for a detailed breakdown of transportation costs. PROJECTED TRANSPORTATION COSTS FOR FEEDER SCHOOL FIELD TRIPS TO SHREKAT TDHS: Hourly rate per bus $21/hr x 4hr $84 Mileage rate per bus $3/mi x avg 12mi r $36 Estimated total cost per bus $120 Estimated # of busses needed for two performances at 750 students per performance 34 buse TOTAL COST OF BUS TRANSPORTATION $4080 3.Providing transportation for students from our Theatre Outreach class, a specialty center course in which advanced theatre and music students will be studying arts integration and youth theatre, to visit our feeder elementary and middle schools with Shrek-themed theatre/ language arts workshops. As established in the chart above, providing a bus for a 4hr trip from TDHS to a feeder school will cost an average of $120. To bring these classroom workshops into multiple classrooms at our feeder schools, we expect to need between $800 and $1000. Yes Performing Arts Funds from ticket sales of past productions will support our remaining production costs, but they cannot cover the cost of transportation for students from our feeder schools to attend this performance or for our theatre outreach class to visit our feeder schools with theatre workshops. Is the organization a corporation Is the organization non-profit? Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address No - corporation No - non-profit Yes - tax-exempt Thomas Dale High School 3626 West Hundred Road Chester, VA 23831 - address 804-758-6245 - phone 804 -768 -6256 -fax amela lumsden Signature of the applicant — If you are signing on behalf of an organization you must be the Pamela Lumsden president, vice-president, chairman/director or Name of Applicant vice-chairman. For Internal Use Date Received: District: et.net - email Principal — Title If signing on behalf of organization Thomas Dale High School - printed name 618115 -date CHESTERFIELD COUNTY •moo BOARD OF SUPERVISORS Page 1 of 1 AGENDA R 1149 Meeting Date: June 24, 2015 Item Number: 8.C.3.c. Subiect: Transfer a Total of $6,000 in District Improvement Funds ($1,000 from Bermuda, Clover Hill, Matoaca and Midlothian Districts, and $2,000 from Dale District) to the Chesterfield County School Board to Provide Transportation for Chesterfield County Public School Students to Participate in the SWIMRVA Learn to Swim Program County Administrator's Comments: County Administrator: _ D� 61 Board Action Requested: Transfer a total of $6,000 in District Improvement Funds ($1,000 From Bermuda, Clover Hill, Matoaca and Midlothian Districts, and $2,000 from Dale District) to the Chesterfield County School Board to provide transportation for Chesterfield County Public School students to participate in the SWIMRVA Learn to Swim program. Summary of Information: The Board of Supervisors has requested a transfer of $1,000 from Bermuda, Clover Hill, Matoaca and Midlothian Districts, and $2,000 from the Dale District Improvement Funds (total of $6,000) to the Chesterfield County School Board to pay the cost of providing transportation for Chesterfield County School students to the SWIMRVA Aquatics Center. The students will participate in the Learn to Swim program and other swimming initiatives at the Aquatics Center. The County can legally transfer public funds to the School Board for public school instructional programs. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director, Budget & Management 0425:94606.1 Attachments: ■ Yes F1 No # CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Communities In Schools of Chesterfield 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) The mission of Communities In Schools (CIS) of Chesterfield is to surround students with community of support, empowering them to stay in school and achieve in life. Simply put, we are a dropout prevention program - On-time graduation, academic achievement and a successful transition to work or continued education are our primary goals. S. Is any Chesterfield County Department involved in the project, event or program for which you yes are seeking funds? Provide name of other department Chesterfield County Public Schools, Communities In Schools of Chesterfield 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? SwimRVA currently has secured $39,000 in grant funding for the Learn to Swim program. SwimRVA expects a large portion of the program cost to be covered by pending grant requests. District Improvement Funds that cover the cost of transportation will greatly impact long-term sustainability. ON C; 7. If the applicant is an organization, answer the following Is the organization a corporation Is the organization non-profit? Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. Yes - corporation Yes - non-profit Yes - tax-exempt P.O. Box 10 Chesterfield, Va 23832 - address 804 717-9305 - phone 804 717-1976 -fox joy_swedenborg@ccpsnet.net -email Jay Swedenborg Name of Applicant Executive Director — Ti A� If signing on behalf of organization Joy Swedenborg -printed name 6112115 - date For Internal Use tkiDate Received: C11111 C", 0 3 Meeting Date: June 24, 2015 Item Number: 8.C.4. Subiect: Request of Laurin C. Willis and SLAP Productions, LLC for an Entertainment Festival Permit to Conduct the Central Virginia Food Truck Rodeo at Chesterfield Towne Center on Sunday, September 13, 2015 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider the request of Laurin C. Willis and SLAP Productions, LLC for an entertainment festival permit to conduct the Central Virginia Food Truck Rodeo at Chesterfield Towne Center on Sunday, September 13, 2015. If the Board grants the request, staff recommends it be granted subject to the attached conditions. Summary of Information: Laurin C. Willis and SLAP Productions, LLC plan to promote and sponsor the Central Virginia Food Truck Rodeo, an outdoor event to be held on Sunday, September 13, 2015 from 12:00 p.m. until 7:00 p.m. at Chesterfield Towne Center located at 11500 Midlothian Turnpike. Rouse Properties, Inc., owners of the property have provided written permission to use the property. The event is proposed to be staged in the Towne Center's rear parking lot located at Koger Center Boulevard and Mall Drive. The event will include 36- 38 central Virginia food trucks. Live music will be performed by Brittany Marie, Red Wanting Blue, Trongone Band, and two local acts to be announced at Preparer: Jeffrey L. Mincks Title: County Attorney 0505:94501.1 Attachments: Yes 17 No # ��,►� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 � AGENDA y1749 Meeting Date: June 24, 2015 Item Number: 8.C.4. Subiect: Request of Laurin C. Willis and SLAP Productions, LLC for an Entertainment Festival Permit to Conduct the Central Virginia Food Truck Rodeo at Chesterfield Towne Center on Sunday, September 13, 2015 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider the request of Laurin C. Willis and SLAP Productions, LLC for an entertainment festival permit to conduct the Central Virginia Food Truck Rodeo at Chesterfield Towne Center on Sunday, September 13, 2015. If the Board grants the request, staff recommends it be granted subject to the attached conditions. Summary of Information: Laurin C. Willis and SLAP Productions, LLC plan to promote and sponsor the Central Virginia Food Truck Rodeo, an outdoor event to be held on Sunday, September 13, 2015 from 12:00 p.m. until 7:00 p.m. at Chesterfield Towne Center located at 11500 Midlothian Turnpike. Rouse Properties, Inc., owners of the property have provided written permission to use the property. The event is proposed to be staged in the Towne Center's rear parking lot located at Koger Center Boulevard and Mall Drive. The event will include 36- 38 central Virginia food trucks. Live music will be performed by Brittany Marie, Red Wanting Blue, Trongone Band, and two local acts to be announced at Preparer: Jeffrey L. Mincks Title: County Attorney 0505:94501.1 Attachments: Yes 17 No # ��,►� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA a later time. The event will be free to the public. It is estimated that approximately 12,000 to 15,000 people will attend the event. The property is properly zoned for this use. The entertainment arrangements have been reviewed by the County Attorney's Office and are adequate to meet the requirements for obtaining a permit provided that the sponsor complies with the attached conditions, which address proper crowd control, medical care, sanitation, and other needs. The promoter of this event successfully promoted a similar event at the same location last year. 0505:94501.1 GI01 i CONDITIONS FOR ISSUING PERMIT TO LAURIN C. WILLIS AND SLAP PRODUCTIONS, LLC 1. Permit holder shall hire off duty Chesterfield County police officers to provide traffic and crowd control during all hours of the Central Virginia Food Truck Rodeo operation, as follows: September 13, 2015 (Sunday) - Hours: 12:00 pm — 7:00 pm (8 officers) 2. Permit holder shall maintain a First Aid station, with at least one certified Emergency Medical Technician on duty during all times of Event operation. 3. Prior to the Event, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Event is being conducted. 4. No food vendor shall sell or give away any food unless a permit for food vending has been issued by the Chesterfield Health Department. All permit applications have been completed. 5. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney, as follows: a. Permit holder must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence for General Liability and $1,000,000 per occurrence for Automobile Liability. b. Permit holder must provide the Risk Manager with a complete list of all vendors who will work at the Carnival. Each vendor must provide a certificate of insurance with a minimum Commercial General Liability Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. C. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the event. 6. Permit holder will comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Carnival. 7. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Music/Entertainment Festival Permit. 0505:94501.1 A �a 0'�' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 2015 Item Number: 8.C.5. Subiect: Revise the Requirements for Membership on the Health Center Commission County Administrator's Comments: County Administrator: Board Action Rec The Board is requested to revise the requirements for membership on the Health Center Commission. Summary of Information: The Board of Supervisors adopted a resolution establishing the Health Center Commission in February 1993. At that time, the Board created a seven -member commission and required that one member represent each magisterial district and the other two members be "at large". In an effort to recruit commission members with significant interest in the commission as well as relevant and diverse talents, HCC is now requesting that the Board revise HCC's membership requirements to remove the requirement that five members be appointed from each magisterial district and, instead, allow all seven members to be "at large" commissioners. HCC has four commissioners concluding their terms this summer. One member seeks to be reappointed and HCC's recruitment efforts have yielded two other strong candidates, but some of the candidates to be considered either reside in magisterial districts already represented by an existing commissioner or no longer reside in the county. The state law governing Preparer: Jeffrey L. Mincks Title: County Attorney 2723:94402.1 Attachments: FYes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA health center commissions requires Chesterfield to have seven members on its Health Center Commission, but does not contain any requirement that these members reside in the county or represent specific magisterial districts. If the Board acts favorably on this item, HCC will also recommend later during this meeting the appointment of two new commissioners and the re -appointment of one commissioner. It will continue to seek a qualified candidate to fill the last vacancy on the commission. Meeting Date: June 24, 2015 Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA FY2015 Year -End Adjustments County Administrator's CcymWents: County Administrator: Board Actions Rec Page 1 of 3 Item Number: 8.C.6. Consider FY2015 year-end revenue and expenditure adjustments as follows: a. Authorize the County Administrator to assign and re -appropriate into a revenue stabilization reserve all unspent, or otherwise unreserved, FY2015 appropriations that are in excess of the unassigned beginning fund balance of $58,000,000, contingent upon positive results of operations. b. Appropriate revenues and expenditures for specific programs as well as authorize reallocations among general fund departments and related funds and make adjustments to revenues and expenditures as outlined on Schedule A. c. Appropriate revenues and expenditures and authorize other adjustments for specific programs, projects and non -general fund departments as outlined on Schedule B. d. Authorize the County Administrator to assign and re -appropriate various revenues and unspent expenditures contingent upon positive results of operations as determined by the county's financial audit as outlined on Schedule C. e. Appropriate revenues and expenditures and authorize other adjustments for the school division as outlined on Schedule D, along with any other associated transfers required as a result of the requested actions. f. Authorize the County Administrator to assign and re -appropriate $9,042,936 in reserve requests into the school operating fund contingent upon positive results of operations as determined by the county's financial audit as outlined on Schedule E. Additionally, the School Board is requesting that any remaining results of operations (net of the reserve requests on Schedules C and E) be returned to Schools and subsequently transferred to their Reserve for Future Capital Projects. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: ® Yes F —1 No # CID C 03 (13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: Recent year-end discussions have focused on setting aside positive results of operations to be reinvested in subsequent budgets in order to help smooth uneven revenue performance associated with the Great Recession. Over the last year, however, the economic headwinds have lessened, allowing the County to reduce its operational reliance on one-time revenue. As a result, this paper proposes a shift in the use of results of operations, aiming to strike more of a balance between some key non- recurring capital items and the continued replenishment of revenue stabilization resources. To that end, staff recommends that the first $5 million of FY2015 results of operations (after satisfying the stated fund balance level of $58 million) be set aside in a reserve for future TMDL project needs. While TMDL is funded for FY2016, a dedicated funding source has not been identified and there are unfunded projects in the out -years of the approved CIP totaling around $19 million. Setting aside these resources will not solve the aggregate funding requirement over that window, but it should address the TMDL need for FY2017 and help avoid the elimination of other already scheduled CIP projects. As noted in schedule C, there are also requests to set aside a recent RMA reimbursement to help address other future capital needs and to reserve business license receipts in excess of budget to fund future transportation and economic development needs. Any positive results in excess of the above requests would be reserved for revenue stabilization purposes in the event of another economic disruption. In addition, this paper also requests some routine adjustments to a group of general fund departments and capital projects as detailed in attachments A and B. Some departments require an additional appropriation, though all of those needs have been balanced within available appropriations or revenues in other areas of the organization. Likewise, attachments D and E outline some similar adjustments and reserve requests made on behalf of the School Board, who approved all of their actions prior to the June Board of Supervisors, meeting (the associated School Board -approved papers are also attached; though, there have been a couple of technical adjustments to the School action, reflected in this paper on Schedule D). After satisfying their one-time revenue target for FY2017 ($3.5 million) and their fund balance policy ($1.0 million), the School Board is requesting approximately $9 million in year-end reserves that - aside from the standard carryover items such as grant matches and classroom materials - would be dedicated to a handful of critical capital and equipment needs, headlined by major maintenance (HVAC) work at Falling Creek Middle School. The School Board has also requested that, if available, a debt service reserve of $2.2 million be established and retained on the County side that could be used to smooth out future debt service increases associated with the school revitalization program. Any remaining funds (net results after addressing the items detailed above) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA would be returned to Schools and used to help replenish the Division's pay-as-you-go reserve for future capital needs. P ? y � ' , "�`� Schedule A County General Fund Departmental Revenue and Expenditure Budget Adjustments Revenue Expenditures Access Chesterfield 85,000 Circuit Court Judges 60,000 Chippenham Place CDA 838,863 838,863 Commonwealth Attorney 250,000 County Attorney 160,000 Debt Service 1,165,000 1,165,000 Debt service (2,550,735) Document Services 78,000 Economic Development 135,000 Emergency Communications (75,000) Employee Benefits (750,000) Fire 76,841 76,841 General District Court 130,000 Health Department 245,000 Information Systems Technology 350,000 Juvenile Detention Home 250,000 Parks & Recreation for Henricus 68,100 68,100 Planning 150,000 Regional Jail 750,000 Transportation (45,900) Transfer to County Capital Projects 76,893 95,550 Transfer to Comprehensive Services Act 759,977 Total General Fund 2,225,696 2,225,696 Schedule B Other Funds - Revenue and Expenditure Budget Adjustments Other Funds: Revenue Expenditure IST Uninterrupted Power Source and PIDU Upgrade (general fund transfer 18,657 18,657 to cover UPS maintenance) Parks & Rec. - Transfer from Utilities for Huguenot Park 80,300 80,300 Parks & Rec. - Bikeways & Trails CIP (proffered condition of zoning case) 150,000 150,000 Parks & Rec. - Midlothian Mines Park (additional state reimbursement) 84,170 84,170 County Grants: Mental Health Part C program state aid 100,000 100,000 CIII ( D +,n SJ 13, ^,,: 11 9 V;Ma MaIN *OM Schedule C A - GENERAL FUND These items will be reserved/assigned pending receipt of revenues and/or overall positive county results and re - appropriated into FY2016. RMA reimbursement - to be used for future capital improvements 201,122 Schedule D School Operating, Grant Revenue and Expenditure Budget Adjustments Federal Funds $ State Funds $ 77,500 Lease Purchase Proceeds for prior Ch book purchases $ 4,100,000 S 4,100,000 Debt Service for new computer purchases (current debt) $ 1,763,920 Transfer from/to School C|P Fund $ 01.300 $ (1.702.620) Total Operating Fund $3,886,800 $3,886,800 Grants Fund Revenue Expenditures ~ Instruction `$ 309,200 Total Grant Fund $309,200 $ 309,200 Schools Capital Projects Fund Revenue Expenditures VCU donation for Technical Center $75,000 75,000 Interest Earn in s/T ofetoSchool 0 rmt Fund fodebt $61,300 61,300 Trf from School RFCIP for prior Chromebook project computer equipment purchase (1,702,620) (1,702,620) Total Capital Projects Fund ($1,566,320) ($1,566,320) CD �3�� _ ~`�-� Schedule E School Fund Carry Forward Requests Operating Fund Amount Textbooks/online learning $ 874,200 Elementary Education training $ 58,000 Local Match to Grants $ 892,436 Algebra Readiness Funding $ 404,000 Wellness $ 224,900 Donation $ 153,400 Educational equipment/furniture/equipment $ 900,000 Replacement buses $ 1,000,000 Reserve for Major Maintenance $ 4,500,000 Print Shop - color printer for elementary report cards $ 36,000 Total Operating Fund $ 9,042,936 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #41 (2015) May 26, 2015 TO: SCHOOL BOARD FROM: MARCUS J. NEWSOME SUPERINTENDENT SUBJECT: BUDGET REVIEW -- YEAR-END 2014-2015 PERTINENT INFORMATION The School Board's approved FY2015 financial plan totals $618,525,400 in four funds: operating $567,304,500, grants - $24,862,000, federal food service - $21,520,900, and non-federal food service - $4,838,000. All funds are projected to be in balance at year end. The projected year- end operating fund balance as of April 30, 2015 (net of reserves) is sufficient to meet the $1M fund balance requirement included in the FY2016 operating budget. The projected year-end operating balance is also sufficient to meet the $3.5M requirement for the FY2017 operating budget (this amount is included as a revenue source in the CCPS 5 -year financial plan). In addition, there are several revenue and expenditure adjustments to be made within various appropriation categories and funds for this fiscal year. These are reflected by fund below. Most of these require approval by the Board of Supervisors as indicated in Attachment A and the resolution at Attachment C. There is also a need to request action by the Board of Supervisors to reserve funds at June 30, 2015, for specific expenditures that will cross the fiscal year. Final results of operations for FY2015, adjusted according to the county's financial audit, will be available on or about November 1, 2015. At that time, once the requirements for FY2016 $1M fund balance and the FY2017 $3.5M fund balance have been satisfied and the FY2015 reserves (in attachment B) have been re -appropriated, the School Board requests that any remaining FY2015 funding (up to $2.2M) will be held in a reserve by the County Board of Supervisors for re - appropriation in a later year for future debt service. Then, if available, any remaining results of operations is requested to be transferred to the CCPS reserve for future capital improvements in the FY2016 operating fund. EVALUATION/ANALYSIS The analysis of the FY2015 year-end position includes: 1) revenue and expenditure changes for the operating and grants fund as well as the changes to the Capital Improvements fund. These highlighted changes have occurred since the previous quarterly review (November 12, 2014), and 2) funding to be reserved in the operating fund for use in FY2016. Explanations are provided for each as applicable. C. J Memo #41 Page 2 School Operating Fund Revenue Changes State Revenue $ 77,500 The indicated amount results from increases in the state revenue accounts of Class Size Reduction ($60,000) and the National Board Certified Teachers ($17,500). This is less than 1% of total adopted state revenue. Federal Revenue $ (7,700) There is a decrease in funding for JROTC ($24,836), and increases in Impact Aid of $11,722 and Vocational Education Equipment of $5,414. This is a less than 2% decrease as compared to total adopted federal revenue. Local Revenue $ (344,300) For FY2015, local revenue received has not met the budgeted amount in these areas: Building Rental ($167,116), Driver's Education fees ($76,845), Tuition ($73,319) and Printing Services ($27,020). This is a 3.5% decrease as compared to total adopted local revenue. Interest Earnings $ 61,300 Interest earnings have been received primarily from the 2009 VPSA bonds ($61,259) necessitating an increase in the debt service appropriation category. The following two items represent required accounting changes to accurately record the middle school Chromebook lease/purchase for FY2015. Proceeds for Chromebook lease/purchase $ 4,100,000 Transfer from CIP for Chromebook lease/purchase $ 1,702,620 Total Operating Fund Revenue Change $ 5,589,420 School Operating Fund Expenditure Changes Debt Service $ 61,300 Interest earnings have been received as indicated above, which must be applied to current debt service payments. Fund Balance $ (274,500) Fund balance will be reduced to offset the net effect of the following: federal revenue decrease of $7,700, the state revenue increase of $77,500, and local revenue decrease of $344,300 as described above. CG@4 Memo #41 Page 3 The following two items represent required accounting changes to accurately record the middle school Chromebook lease/purchase proceeds resulting from the issuance of debt as well as the corresponding debt service for FY2015: Debt Service $ 1,702,620 County Accounting has determined that the middle school Chromebook project must be recorded as debt, therefore the funds need to be transferred from the CIP fund to the operating fund for the debt payment. Technology - Lease/Purchase Proceeds $ 4,100,000 Because the cost of the equipment of the middle school Chromebooks has to be recorded as an expense with debt proceeds, this appropriation is required. Total Operating Fund Expenditure Change $ 5,589,420 Summary — Operating Fund Excluding the amounts to be reserved and the recommended changes to the FY2015 budget described above, the operating fund balance at year end is more than sufficient to meet the fund balance requirement included in the FY2016 operating budget ($1M) and the fund balance requirement planned for the FY2017 operating budget ($3.5M). Memo #41 Page.4 Grants Fund Revenue Changes Headstart $250,000 The Headstart grant for FY2016 will begin on June 1, 2015. This requires us to request an appropriation increase to cover those expenditures for one month that cannot be covered by the existing FY2015 budget. The requested appropriation change is an increase in the Instructional appropriation category and totals $250,000. Medicaid $ 59,200 The Medicaid grant funds received to date are $59,200 higher than the budgeted amount and need to be appropriated. Total Grants Fund Revenue Changes $309,200 Grants Fund Expenditure Changes Headstart $250,000 The Headstart grant for FY2016 will begin on June 1, 2015. This requires an appropriation increase to cover those expenditures for one month that cannot be covered by the existing FY2015 budget as shown above. The requested appropriation change is an increase in the Instruction appropriation category and totals $250,000. Medicaid $ 59,200 The Medicaid grant funds received to date are $59,200 higher than the budgeted amount and need to be appropriated. Total Grants Fund Expenditure Changes $309,200 Federal Food Service Fund Revenue Changes None Federal Food Service Fund Expenditure Changes None Non -Federal Food Service Fund Revenue Changes None Non- Federal Food Service Fund Expenditure Changes None Memo #41 Page 5 Capital Projects Fund Revenue Changes CIP Fund Balance $75,000 CCPS received $75,000 from VCU as a partner in the development of one classroom at CTC@Hull. These funds have been received and need to be appropriated. The current appropriation in CTC@Hull is projected to be sufficient to complete the project; consequently, the appropriation will be made to Project #6139956, the CIP fund balance. Capital Projects Fund Expenditure Changes CIP Fund Balance $75,000 CCPS received $75,000 from VCU as a partner in the development of one classroom at CTC@Hull. These funds have been received and need to be appropriated. The current appropriation in CTC@Hull is projected to be sufficient to complete the project; consequently, the appropriation will be made to Project #6139956, the CIP fund balance. The following item represents a required accounting change to accurately record the middle school Chromebook lease/purchase proceeds resulting from the issuance of debt as well as the corresponding debt service for FY2015.- Middle School Chromebook Project Zero net change The middle school Chromebook project equipment expenditures have been determined by county accounting to be debt. Because debt cannot be paid from the capital projects fund, where this program was originally budgeted, there is a need to transfer funds to the operating fund where the debt payment has been made. This is a line item change, moving the funds from Expendable Computer Equipment to Transfer to Operating Fund of $1,702,620. Reserve Funding Each year, the School Board requests that a portion of current year funds be reserved for re - appropriation in the following year for specific purposes, contingent upon positive results of operations within individual departments and division wide as determined by the County's financial audit. For year-end FY2015, the funding recommended to be reserved is outlined in Attachment B. RECOMMENDED ACTION The Superintendent recommends that the School Board: 1) Approve the revenue adjustments and appropriation changes at Attachment A; 2) Approve the requests for year-end reserves outlined in Attachment B; 3) Approve the following request to the Board of Supervisors: Final results of operations for FY2015, adjusted according to the county's financial audit, will be available on or about November 1, 2015. At that time, once the CCPS operating fund requirements for FY2016 $1M fund balance and the FY2017 $3.5M fund balance have been satisfied and the FY2015 reserves (in attachment B) have been re -appropriated, any remaining FY2015 funding will be held in a reserve (up to $2.2M) by the County Board of Supervisors and re -appropriated in a later year for future debt service. Then, if available, any remaining results of operations is requested to be transferred to the schools' reserve for future capital improvements in the FY16 school operating fund; Q-` 0(a a") Memo #41 Page 6 4) Approve the resolution at Attachment C indicating School Board approval of these actions; 5) Authorize the Superintendent to make other appropriation adjustments to the School Operating Fund, as may be necessary to implement the actions contained in this year- end budget review. MJN/CAS/srn Attachments Memo #41 Attachment A FY2015 Revenue Adjustments School Operating Fund Change State Revenue (Class Size Reduction & NBCT) 77,500 Federal Funds -7,700 Local Revenue -344,300 Transfer from School CIP (Interest Earnings) 61,300 Transfer from School CIP (Chromebook Debt Payment) 1,702,620 Lease/Purchase Proceeds 4,100,000 Net Change $ 5,589,420 School Grants Fund Headstart 250,000 Medicaid Grant 59,200 Net Change $ 309,200 School Food Service None School Capital Proiects Fund CTC @ Hull funds from VCU 75,000 Chromebook Project — Expendable Computer Equipment -1,702,620 Chromebook Project — Transfer to School Operating - Debt 1,702,620 Net Change $ 75,000 FY2015 Appropriation Changes Ooeratina Fund Instruction $- 274,500 Technology 4,100,000 Debt Service 1,763,920 Net Change $ 5,589,420 Grants Instruction $ 309,200 School Capital Projects Fund Funds from VCU - Project #6139956 $ 75,000 Memo #41 Attachment B Reserves, Carried Forward and Appropriated in FY2016 Contingent on Results of Operations Textbooks $874,200 This funding permits us to continue to replace classroom texts, in the absence of textbook adoptions in the past several years. Wellness 224,900 This amount will permit continued funding of the long range wellness program developed by the wellness coordinator in FY2014. Local Match to Grants 892,436 A routine reserve for grants continuing past the end of the current fiscal year. State Algebra Readiness Funding 404,000 To continue to fund a web -based curriculum that provides targeted intervention of middle school students (grades 6-8). Print Shop 36,000 Color printer for Elementary Report Cards Elementary Education — KAGAN training — Summer 2015 50,000 Elementary Education — "Leader in Me" program for Bon Air ES 8,000 These are two elementary programs begun in the current year that will continue into the summer and/or into FY2016. Risk Management — Workers comp reserve (FY2007 — FY2014) 200,000 An annual reserve to build a fund to manage large workers compensation claims. Private Donation 153,400 A donation from an anonymous donor. Educational Equipment/ Furniture 900,000 Musical instruments, library furniture, and elementary playground equipment are currently out on bid. The associated funding must be reserved to insure the items are funded in FY2016 when the bids become purchase orders. Replacement Buses 1,000,000 This reserve fulfills the requirement agreed to by the School Board and the Board of Supervisors to annually fund a bus replacement schedule in addition to the 100 -bus lease that will be initiated in FY2016. Year-end funding of $1,000,000 will be designated for the purpose of purchasing replacement buses during the term of the lease. C, (c & 0 Memo #41 Attachment'B Page 2 Reserve for Critical Major Maintenance 4,500,000 This reserve is needed to fund a portion of a critical major maintenance project in FY2016 for the Falling Creek Middle HVAC system. Funding currently designated for major maintenance in the CIP is not available early enough to fully fund this project. The current system at this school cannot continue to be maintained past FY2016. Total $9,242,936 ' C Memo #41 Attachment C VIRGINIA: At a regularly scheduled meeting of the Chesterfield County School Board held Tuesday evening, May 26, 2015, at 6:30 pm in the Public Meeting Room at the Chesterfield County government complex PRESENT. Carrie ECoyner, Chair Dianne H. Smith, Vice -Chair Thomas ].Do|and Debra Girvin David S. Wyman WHEREAS, the ending balance for FY2015, net of reserve needs, is more than sufficient as currently projected to meet the ¢1M requirement for the FY2016 budget and the $ISM requirement as a revenue source for the FY2017 budget and, WHEREAS, there is need tomake the revenue and expenditure adjustments as shown on Attachment A; WHEREAS, there is a need to reserve the funds identified in Attachment O in the School Operating Fund; and, NOW, THEREFORE, BE IT RESOLVED/ that on motion of David S. Wyman, seconded by Dianne H. Smith the School Board hereby requests the Board of Supervisors to 1) approve the revisions shown in Attachment A/ 2) reserve the funds identified in Attachment B in the School Operating Fund, and 3) transfer any remaining operating fund balance (net of the aforementioned adjustments/reserves atattachments Aand B, as well as the reserve requirements for FY16 of $1M and FY17 of $3.5M)) to a reserve (up to $2.2M) to be held by the County Board of Supervisors for re -appropriation in a later year for future debt service. Then, if available, any remaining results of operations is requested to be transferred to the CCPS reserve for future capital projects in the FY3016 school operating fund. This request would be dependant upon the final results of FY15 operations, adjusted according tothe county's financial audit. Deborah Salyer, Clerk Marcus 1 New me� Superintendent ��rx�� ^�"=��~�� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.7. Subject: Street Name Change County Administrator's Comments: County Administrator: Page 1 of 1 The Board of Supervisors is requested to rename a portion of the recorded Shefford Drive, west of Webster Crescent Lane to Massey Hope Street. Summary of Information: A request has been made by East-West Hallsley, LLC, to rename the western portion of Shefford Drive, west of Webster Crescent Lane in the existing Hallsley Section 10 and into the yet to be recorded Hallsley Section 12. The name will be continued into subsequent sections. No businesses or citizens will be affected by the name change; the existing land owners have agreed to the change. District: Matoaca Staff Recommendation: Staff recommends that the Board of Supervisors approve renaming this portion of Shefford Drive to Massey Hope Street. Preparer: Scott B. Smedley Attachments: 0 Yes Title: Director, Environmental Engineerinq ❑ No # Hallsley, Sections 10 and 12—Street Name Change WS-%Vr MVPf ITATA-r M '17 FJ 414 40�r Az �_ MM ( CGODLi . - • 15 z4v IN 0. A 011 . 1 Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 8.C.8. Subiect: State Roads Acceptance County Administrator's Comments: County Administrator: Adoption of a resolution for the referenced state roads acceptance. Summary of Information: Matoaca District: Walkers Chase Section 4 at Foxcreek Preparer: Scott B. Smedley Attachments: 0 Yes F-1No Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Walkers Chase Section 4 at Foxcreek DISTRICT: MATOACA MEETING DATE: June 24, 2015 ROADS FOR CONSIDERATION: LISMAR MEWS RED SETTER LN ROBYNSMERE WAY DOVECHRIST MEWS Vicinity Map: WALKERS CHASE, SECTION 4 I �FtETH J" Or -t U t� 8 � 1 oREST D pR�jyR � Co O� J'OSF Tq oti BURNT MILLSV" 9 1. RED SETTER LN 2. MANOR HOUSE TRL 3. FELL PONY CT 4. HEATHCLIFF CT 5. LILTING BRANCH WAY 6. WALKERS CHASE 7.ROBYNSMERE WAY 8. THISTLEDEW MEWS 9. PRESCOTTS LEVEL 10. HIDDEN SEDGE CT 11. SOHO TURN 12. ARNICA TER 13. FIREFLY CIR Q� �\V�PGE A co co k CREST� WAY O pFST FOC. r �Oy(NAVEN4'V G X �0 0/' O� � x x c, k 2 qG 9< rG FO rn VILLgGE.c,,,, RD aSGATE GGA TFQ S VZ 4 RD oX, � 4'e �g�� PVNv A 6END DR Q 3��SA 0 e-OVE DR Ov ° °tlol�vp ��LLA p C SQUARFO I. DOGWOOD VILLAS DR 2. DOGWOOD PARK DR O� 0 U Jv� N 7- 1 N Produced By Chesterfield County GIS 4 Cr HANCO KS u U PANIEL wO UARTE LN ti � RUN c¢7 11SMAF L9 Q v MEWS � 5 6 2 7 �FtETH J" Or -t U t� 8 � 1 oREST D pR�jyR � Co O� J'OSF Tq oti BURNT MILLSV" 9 1. RED SETTER LN 2. MANOR HOUSE TRL 3. FELL PONY CT 4. HEATHCLIFF CT 5. LILTING BRANCH WAY 6. WALKERS CHASE 7.ROBYNSMERE WAY 8. THISTLEDEW MEWS 9. PRESCOTTS LEVEL 10. HIDDEN SEDGE CT 11. SOHO TURN 12. ARNICA TER 13. FIREFLY CIR Q� �\V�PGE A co co k CREST� WAY O pFST FOC. r �Oy(NAVEN4'V G X �0 0/' O� � x x c, k 2 qG 9< rG FO rn VILLgGE.c,,,, RD aSGATE GGA TFQ S VZ 4 RD oX, � 4'e �g�� PVNv A 6END DR Q 3��SA 0 e-OVE DR Ov ° °tlol�vp ��LLA p C SQUARFO I. DOGWOOD VILLAS DR 2. DOGWOOD PARK DR O� 0 U Jv� N 7- 1 N Produced By Chesterfield County GIS ° CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 &c 4 AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.9. Subiect: Approval of Water and Sewer Contract for Southside Church of the Nazarene - Building, Parking and Utility Expansion, Contract Number 08-0040 County Administrator's Comments: County Administrator: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes 380 linear feet of 16 -inch oversized waterline. The developer is required to have a 12 -inch water line to serve the development. Staff has requested that the water line be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Southside Church of the Nazarene Contractor: Lyttle Utilities Incorporated Location: 6851 Courthouse Road Contract Amount: Estimated County Cost (Oversizing Refunds) (Water) .......$ 9,040.00 Estimated Developer Cost (Water) .........................$ 140,097.00 Estimated Developer Cost (Wastewater) ....................$ 52,440.00 Estimated Total Cost (Water & Wastewater) ................$ 201,577.00 District: Dale Preparer: George B. Hayes, P.E. Title: Director of Utilities Preparer: Allan Carmody Title: Director of Budget and Management Attachments: ® Yes F-1No #' '0 0 0 3v NACINITY SIDE uithside Church of the Nazarene - Building, Parking and utility Expansion County Project # 08-004 Chesterfield County A' Department of Utilities II °""•; c y_� Mw.'i' �..$' ks% vi'a� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 8.C.10. Subiect: Award of Construction Contract for County Project #14-0066, Wadsworth Drive Waterline Improvements County Administrator's Comments: County Administrator: The Board of Supervisors is requested to award the construction contract to Lyttle Utilities, Inc. in the amount of $472,837 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of approximately 326 linear feet of 8 -inch waterline and 1,258 linear feet of 16 -inch water line to replace existing water infrastructure at the end of its useful life and to improve system reliability. Staff received a total of f iv( $472,837 to $558,301, with the from Lyttle Utilities, Inc. Engineering Consultant, Austin bids and recommends award of lowest responsive bidder. (5) bids. The four lowest bids ranged from fifth bid being $830,454. The lowest bid was in the amount of $472,837. The County's Brockenbrough & Associates, has evaluated the the contract to Lyttle Utilities, Inc., the Funds for this project are available in the current CIP. District: Clover Hill Preparer: George B. Hayes Title: Director of Utilities Preparer: Allan Carmody Title: Director of Budget and Management Attachments: 1:1 Yes 0 No # CHESTERFIELD COUNTY Yfacnif', BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.11. Subject: Approval of Change Order Five and Final for County Project #09-0023, Hopkins Road Waterline Improvements County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve Change Order Number Five and Final for the Hopkins Road Waterline Improvements Project in the amount of $50,238.22, authorize the County Administrator to execute the necessary documents and appropriate the developer contribution of $48,967.47 to the project. Summary of Information: This project consists of the construction of approximately 2,080 linear feet of 6 -inch, 8 -inch and 12 -inch diameter water mains to replace existing water infrastructure at the end of its useful life and improve system reliability along Hopkins Road. This final change order reconciles as -bid unit price estimated quantities to installed quantities along with some additional work to complete the project, including the installation of a 20 -inch by six-inch tapping sleeve and valve and six bollards. As the Meadowbrook Shopping Center was undergoing economic revitalization during this rehabilitation project, the developer paid the county $48,967.47 to extend the installation of the 8 -inch water main an additional distance of 443 linear feet. These funds have been received and are requested to be appropriated to the project. The current contract amount is $690,773.35; with approval of this change order the new contract amount will be $741,011.57. Funds are available with the appropriation of the developer contribution for the contract amount. District: Dale Preparer: George B. Hayes Title: Director of Utilities Preparer: Allan Carmody Title: Director of Budget and Management Attachments: FlYes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued): The county administrative policy addressing change orders requires all change orders exceeding $50,000 to be approved by the Board of Supervisors. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.12.a. Subject: Acceptance of Parcels of Land Along the East Right of Way Line of Otterdale Road from BBS Land Company, LLC County Administrator's Comments: County Administrator: Accept the conveyance of two parcels of land containing a total of 0.084 acres along the east right of way line of Otterdale Road, State Route 667, from BBS Land Company, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.084 acres along the east right of way line of Otterdale Road, State Route 667, from BBS Land Company, LLC. This dedication is a proffered condition for turn lanes for the development of Harpers Mill Subdivison-Otterdale Road, Phase 6. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager F-1 No # �� A 02 VVICINITY SKETCH Acceptance of Parcels of Land Along the East Right of Way Line of Otterdale Road from BBS Land Company, LLC 11 N Chesterfield County Department of Utilities 'Pel .... . . ..... 0.080 ACRE PARCEL TO BE DEDICATED 04ACREPARCE§ TO BE DEDICATED 9 N ps � z• �m �, �=mieS,g Q W L+ C9 WOOh W �p e��gv:z'Zt / 00 06' XX4'�06fS 11)WK Wv 1%.l�"� Z�n� & �+ ,!,_ ,W ,Wm \DMp tt / k7 N'W ^wad �+ ' � �e� +I I I O �Z p p --- -�sZ __ a S Ci VV 'bc92 gvi I 4m^i, ._.Z /Z to 6BN —� /\! CiJ tlh H I I KIt „a i �! /'� � 0Iowa a` C $o + i n Ita ! act, 4 its � g � I 3, ory � ,�{\'{r- Q �l, r� p/6. •45'32��-' Qa $ 2y.97 q) Ig ogm° �fi 3E / ary..7g32�3gi� N cos7. �. t ma $p� •� ^ �^_j n N h \ oil!FF�'� Qb�1�.+ x,12 E \ i' t8 gtit � o ooa s� i° � N5o'td t i=o 25, 3y12 "�/, y j II c :vz' , ` 7•� SS � R%ly On k 112 9 ,'htan I lilt 12' `` zo�• �,�,, SAI g4„O/” "1`6 •c• 4¢� �b�go'.y.v� 0�`hl �'^ry �a��K�+^ ��n 9 p t� tl R �Y� ^iI ti bI "n . S ,re / t10� `h\ 3.�3k3 iib b .f*'uWW= ,13 333i� ;"z-+A� �, w `S! ,m A •, -,� oA b�^�- hA mh- I� hAb ��r1�A �I��h��N�N^hAm /1NNN"-- / CCCCC55555 h �J+h ��'g+i hli�IIlIN'o h,g POOR ^^Sh b�q�bx �ixxx�n �i'o b + hn•�ibh Qm V U �� A+t � o♦ +A aM A Ab..b^Om�b�♦ ,o- 0 4h000b� � u'+ ^ �IX� Y' v m Qi ,+ti��b bij4bh VG. �e' �bdb�bytfw^y�n'g b��i +�{.h+•�b'1 �7Z0° + 'S ypt �o a' 01n �(-d6i\`+ Y�jYf•A not" spot . ^'. �n •h`I "�HKO:mO Zq Sy TZb�O T�°a~-'^� T �b b.^A,. q .6 Q• b. A�, On Rj• �O g�Otiglolmg a3 ��+ �! h q - 'hhw°'.. `.." h ��`�c��'3�t^,��'�C��i,��cm^,�c�v��u��uc��c� F`CHESTERFIELD COUNTY .. BOARD OF SUPERVISORS Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 8.C.12.b. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Otterdale Road from Hampton Park Commercial II, LLC County Administrator's Comments: County Administrator: i/ Board Action Requested: Accept the conveyance of a parcel of land containing 0.110 acres along the west right of way line of Otterdale Road, State Route 667, from Hampton Park Commercial II, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.110 acres along the west right of way line of Otterdale Road, State Route 667, from Hampton Park Commercial II, LLC. This dedication is a proffered condition for turn lanes for the development of Harpers Mill Subdivison-Otterdale Road, Phase 6. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FINo # 0 'VICINITY SKETCH Acceptance of a Parcel of Land Along the West Right of Way Line of Otterdale Road from Hampton Park Commercial II, LLC .... .......... 0, 110 ACRE PARCEL T 0 B E DEDI CAT ED a \� 0 Chesterfield County Department of Utilities V O 2 � g eQ1w 14OOWQsNil OVhZ V �W o y M :41 V j��flQ��p LAJ 4Z) •I Q / ¢ep ZI INK \. ll�. O� ry t o y M 4�p• `y •I Q / ¢ep ZI \. ll�. O� �i hp � hp �• 1\ � � gg •L u \ }� Oe dryer \ j yr'" FS�Jr 10, `��,� r; 1 d u u u u u n `;-1i 11 ©©OOOO \'1E �'$ c' •CSV •y,, n`h qpOhAPn �SyA� h y�Hhry� V��hvh 4tlV .06dareo t 5 4�p• `y ¢ep ZI \. ll�. O� �i hp � hp �• 1\ � � gg •L qhp � � ^ � M h \ }� Oe dryer \ j yr'" FS�Jr 10, `��,� r; 1 d u u u u u n `;-1i 11 ©©OOOO \'1E �'$ c' •CSV •y,, n`h 1 k� \ s�6 14 gyp. 222'(_ i �tY 1 { \ IN�c W ` ab p _ civ FFm J WQ Oul �0 3 Ob _ 4 / I qpOhAPn �SyA� h y�Hhry� V��hvh 4tlV .06dareo t 5 4�p• \ •`�Ci Cis ��) Lvi// Ih .� lO�g4 \ �'op �'i/?yi •1F Ig Ix �, °WCry \ j yr'" FS�Jr `��,� r; 1 3• `;-1i \'1E �'$ c' •CSV •y,, �" ntz._ ZO i N6J. gyp. 222'(_ i �tY �p \ IN�c W ` ab p _ civ FFm J WQ Oul �0 3 Ob _ 4 h �I\�R i10 � 199'Zyt �o ree f RPI P�yli� 4�p• O C10: T _) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 8.C.12.c. Subject: Acceptance of Parcels of Land Along the west Right of way Line of Otterdale Road from Tract No. 9, LLC County Administrator's Comments: County Administrator: Board Action Reauested: Accept the conveyance of three parcels of land containing a total of 0.163 acres along the west right of way line of Otterdale Road, State Route 667, from Tract No. 9, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of three parcels of land containing a total of 0.163 acres along the west right of way line of Otterdale Road, State Route 667, from Tract No. 9, LLC. This dedication is a proffered condition for turn lanes for the development of Harpers Mill Subdivison-Otterdale Road, Phase 6. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: ■ Yes F-1 No Title: Real Property Manager t"Cal "VICINITY SKET' H Acceptance: of Parcels of Land Along the We!st Right f Tray Lige of Offerdale load from Tract No. 9, LLC } ?00-p C� 057 ACRE PARE "+ �1 TO BE DE IC TE TO BE ... TECi " X52 ACRE PARCEL v..._ ......_.._._ T o BE^ DEDICATED_____._ f f N Chesterfield County DepartmEnt Of U°tHie, . i Vti Zf 3,37 fe?? 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O, • , , �^. �, bhFbi O, ac w�..' �.O k.c00 Oq 10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.13.a. Subiect: Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Grant Steven Castle permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir, subject to the execution of a license agreement. Summary of Information: Steven Castle has requested permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 4, Shelter Cove. The owner has received permission for the construction of the dock from the underlying land owner and Woodlake Community Association. This request has been reviewed by utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 17 No # CP'(9r1J)j-i11 "VICINITY SKETCH Request Permission for Proposed Boat Dock to Impoundment Easement f an Existing and Encroach in the or Swift Creek Reservoir ti co M ti--J . ...... . ..... .... REQUEST PERMISSION FOR N,J EXISTING &PROPOSED D 0 CK 917- 0 NJ N Chesterfield County Department of Utilities d9fimbb I ANIL—Nm O � Q x•26', [•�0.37I• �� \`1 o •fI'Ri%/7+' /r. AAI' �=. y � � ` Ln p a=eJ!•t�o,io;r•2M.YA" oa• .r•ts:c•raaa•. TOiP$ W0.?G7L4KE LaEi/ELp19 ?ENT "� a•�•rs a�.r=rc a� CORF�R�T/ON < ,p d 0uti°6 �� IMPOUNDMENT EASEMENT\ .' pm�vtiSteven CastleVz ' ` y ''• 6207 Shelter Cove Pt �a DB. 10,804 PG. 281 PIN: 721674824900000 1 l LOT 4AY ` J HOZ � b P `\ R' S T � ^ lis 'i t� � � .T'� • 'v: `I'r''' �, •• \� 4 � R /40 YQ \�Cy."• �Rp4�'h y ,f es �,'.,••• t L ,,� / /O 1 I=4000 J�41N \ . •..'n.: '� \ d $ `4a� • 4 p0�; `F/' SWIFT s�.ctc O�Q� DOCK - LICENSE AREA 'WATER'S EDGE CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 1749 AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.13.b. Subject: Request Permission for an Existing Within a Forty -Foot County Right of to Property at 12100 Winfree Street County Administrator's Comments: County Administrator: Board Action Requesi: and Proposed Asphalt Driveway to Encroach Way Known as Dodomeade Street for Access Grant Chester Church of Christ permission for an existing and asphalt driveway to encroach within a 401 county right of way Dodomeade Street for access to property at 12100 Winfree Street, the execution of a license agreement. Summary of Information: proposed known as subject to Chester Church of Christ has requested permission for an existing and proposed asphalt driveway to encroach within a 401 county right of way known as Dodomeade Street for access to property at 12100 Winfree Street. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes F-1 No 'VICINITY SKETCH Request Permission for an Existing and Proposed Asphalt Driveway to Encroach within a Forty Foot County Right of Way Known as Int domeade Street for Access to Property at 12100 Winfree Street A REQUEST PERMISSI M EXISTING &PRO 'OSED, ASPHALT DRIVE 7-7 — ---------- -- NV N/ Chesterfield County DepartmEnt of IAlftie-, IdsEhlb, - Gru `gl 17� 2851413 t1 4100 ��~, 010 7946 .,e�JA��. 98602 00 018 v�E� ,4001 ��s 09 1844 12101 414 sT c3`a 5538 414 76, 4023 Cq 6933 001 2929 4021 ��No 18929 2100 12000 002 9722 12108 410 11 5 008 37 4 003 12101 12010 '� v 7514 12101 0515 009 12116 Q" 8407 12109 104 5'�Gr�� 010 1 2 Q r° 9200 �Qd AGro�e y �,�� 000°° �,L, 12117 011 �,� 0093 ° .�'• s%' 12125 023 S 4201 6586 7S 12 12108 0986 024 133 7378 018 2074 4j� 5188 12116 8575 410 �.�� 4320 12124 QOM' �o 025 026 4266 7463 8962 049 12101 12128 12132 2757 4111 /// 027 - 9755 05712140 2942 051 �OS 028 056 12209 46489941 2 12116 737 TSS 39 201 0 `9 CHESTERFIELD COUNTY � r BOARD OF SUPERVISORS Page 1 of 1 `K AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.13.c. Subiect: Request Permission for a Proposed Privacy Fence to Encroach Within an Eight - Foot Easement Across Lot 24, Block M, Deer Run, Section 2 County Administrator's Comments: AA County Administrator: VJ Board Action Request �[: Grant Donna Leigh Fitch permission for a proposed privacy fence to encroach within an 8' easement across Lot 24, Block M, Deer Run, Section 2, subject to the execution of a license aareement. Summary of Information: Donna Leigh Fitch has requested permission for a proposed privacy fence to encroach within an 8' easement across Lot 24, Block M, Deer Run, Section 2. This request has been reviewed by Environmental Engineering, Utilities, Comcast Cablevision and Verizon. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: 0 Yes F-1No Title: Real Propertyger VICINITY SKETCH Request Permission for a Proposed Privacy Fence to Encroach within an Eight Foot Easement Across Lot 24, Block M, Deer Run, Section 2 Chesterfield County Departmeit of Wilber MSSMInhh.. - I �icn - I I r 67 Itnt XX - Fence 1 LICENSE AREA _ Rod ..+, J ...+..- Cd. cry j RIZ (O?.fig EQ j x j a � f 8j r� Pei TWO V , RA�ME 22x e Donna Leigh Fitch 2e,,0 7225 Velvet Antler Dr DB. 10,116 PG. 751 --� I l( PIN:729671438700000 t + r- in I f I i I ; I' Notes: Tris property is not located within a H.U.D. de - 424.84 ' -t-C3 t- he 1j fined Flood Hazard Area. F- tvlL 0'VeAA--t 1 t I 1 Antler^ (Zone C). Power and telephone Pod L=8000 ( + services underground. VEL VET A NITL DR RIF PLAT SHOWING IMPROVEMENTS ON LOT 24, BLOCK "M", PLAN OF "DEER RUN", SECTION "211, IN THE MATOACA DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA. THIs SUAlIEY HA$ P.Ei;Ai PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT AND THEREFORE DOES NOT NECES- SARILY INDICATE ALL ENCUMBRANCES ON THE PROPERTY. Reinspected and Revised May 18, 1988 This is to certify that an Mavrh 17, 1988 , 1 made an accurate 1� Field Survey of the premises shown hereon ; that oil improvements and easements known or O visible are shown hereon ; that there are no encroachments by improvements either from FRANK F. adjoining premises or from subject premises upon adjoining premises , other than as shown 8 POTTS,JR. �+ hereon. No.1329 RICHARD T. MINTER No. 1406 Potts and Minter Date: March 17, 1988 E) a9' Professional Land Surveyors Scare: C= 30' 101388 HULL STREET ROAD, MID., VA. 23113, 7452876 J.N. 8708^36 G " 9 CHESTERFIELD COUNTY { BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.13.d. Subject: Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: VJ Board Action Requested: Grant Inder Midha and Meena Midha, Trustees permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir, subject to the execution of a license agreement. Summary of Information: Inder Midha and Meena Midha, Trustees have requested permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 45, West Bay. The owner has received permission for the construction of the dock from the underlying land owner and Woodlake Community Association. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: ■ Yes FINo Title: Real Property Manager CHID; 'h 2 9 M "VICINITY SKETCH Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir N W :1 - A N Chesterfield Cc u n ty Departmen t of U til Kies i han - 11 &67 tsst 0 REQUEST PERMISSION FOR AN EXISTING& PROPOSED BOAT DOCK rJl0Gf_;zj. G CHESTERFIELD COUNTY e ` BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.13.e. Subiect: Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Requested: Grant Peter Raymond Patnaude and Yvonne Patnaude permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir, subject to the execution of a license agreement. Summary of Information: Peter Raymond Patnaude and Yvonne Patnaude have requested permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 23, Long Cove. The owner has received permission for the construction of the dock from the underlying land owner and Woodlake Community Association. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Propertyger Attachments: 0 Yes F-1No # 'ICINITY SKETCH Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir R 14 Chesterfia[d County DEpartment of Utilities I Man - 41 6,F7 k�t �4 REQUEST PERMISSION FOR 41 EX ISTI N G AND PROPOSED BOAT DOCK A] GtC, "1 2 4 5709 Long Cove Rd., Midlothian, VA 2311 and adjacent Woodlake Community Property at 5601 Long Cove Road Proposed Dock Location and measurements ,*Aft" .j -v , t WATER'S EDGE �1►�ill�l�l►�[�1►�ii�►�� SWIFT CREEK RESERVOIR � CHESTERFIELD COUNTY � S�A r, g BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.13.f. Subject: Request Permission for a Proposed Boardwalk, Pavilion and Canoe Launch to Encroach Within a Storm Water Management Best Management Practices Easement and Drainage Easement (Public) at the Villas at Magnolia Lakes County Administrator's Comments: County Administrator: /T 61 Board Action Requested: Grant Magnolia Lakes, LLC and Villas at Magnolia Lakes Condominium Unit Owners' Association, Inc. permission for a proposed boardwalk, pavilion and canoe launch to encroach within a SWM/BMP easement and drainage easement (public), subject to the execution of a license agreement. Summary of Information: Magnolia Lakes, LLC and Villas at Magnolia Lakes Condominium Unit Owners' Association, Inc. have requested permission for a proposed boardwalk, pavilion and canoe launch to encroach within a SWM/BMP easement and drainage easement (public) across 5800 Magnolia Cove Circle, PIN: 780-659-7505-00000; 5850 Magnolia Cove Circle, PIN: 781-653-1943-00000; and 6000 Magnolia Cove Circle, PIN: 779-654-8629-00000. Permission must be obtained from all underlying land owners. This request has been reviewed by Environmental Engineering and Planning. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes No # Mrs] M Request Permission for a Proposed Boardwalk, Pavilion and Canoe Launch to Encroach within a Storm Water Management Best Management Practices Easement and Drainage Easement (Public), at the Villas at Magnolia Lakes COO C: 4 00 Poll', REQUEST PERMISSION FOR A PROPOSED BOARDWALK, 0 > 01 PAVILLION AND CANOE LAUNCH 4q 1. GR/ 2. GR/ 0 3. CHE A N� Chesterfield County Departmert of JtHKiF-- d9sn"b , ANIL-11M E s a VINlE)bLA'KLNnoo o131Ha31S3Ho Sj gF lomisia vonwa38 � � „ o S1N3W3SV3 AlNnooco InLL E 8 s a da ONISSONO V3ab 3SN331'1 zo "o s : 1��l. ; M DNIMOHS 1191HX3 a r � tk m'6d rz6z e'O Lrr•6d srBl'6o MOl,Sl.6'Z$ 0VO& IN/Od HOSS078 � i^cs n CD cs ej�/�� 2W ,- 3 `o a �� fi .essra /l 2 W ! ( ,06ClZ ,f(, rS,FZ.6Z5 / 117 lotU °,Zt^ \ \ Nm 2y .& \ \ Wo T o �'O^066M16�H�6 g b�0�wN�oTj�PON ^r��g0 �IRONER �� 2�22hh2h2 $gi W�hWWWWC�L°i�.i� m'6d rz6z e'O Lrr•6d srBl'6o MOl,Sl.6'Z$ 0VO& IN/Od HOSS078 � i^cs n CD cs ej�/�� 2W ,- 3 `o a �� fi .essra /l 2 W ! ( ,06ClZ ,f(, rS,FZ.6Z5 / 117 lotU °,Zt^ \ \ Nm 2y .& \ \ Wo T o g b�0�wN�oTj�PON ^r��g0 �IRONER m'6d rz6z e'O Lrr•6d srBl'6o MOl,Sl.6'Z$ 0VO& IN/Od HOSS078 � i^cs n CD cs ej�/�� 2W ,- 3 `o a �� fi .essra /l 2 W ! ( ,06ClZ ,f(, rS,FZ.6Z5 / 117 lotU °,Zt^ \ \ Nm 2y .& \ \ Wo T o G CHESTERFIELD COUNTY 4" BOARD OF SUPERVISORS Page 1 of 1 ,�Dy= AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.14. Subiect: Designation of Right of Way and Easements and Conveyance of Easements to VEPCo and Verizon for the Woolridge Road and Otterdale Road Improvements Proj ect County Administrator's Comments: County Administrator: 13:f1 Designate right of way, a temporary construction easement, a VDOT slope easement and approve the conveyance of easements to VEPCo and Verizon for the Woolridge Road and Otterdale Road Improvements Project and authorize the County Administrator to execute the declaration and easement agreements. Summary of Information: In order to construct the Woolridge Road and Otterdale Road Improvements Project, it is necessary that a parcel of existing county property containing 0.036 acres be designated as public right of way together with a variable width temporary construction easement and a VDOT slope easement and that easements be conveyed to VEPCo and Verizon. This request has been reviewed by the Transportation Department. Approval is recommended. District: Matoaca Preparer John W. Harmon Attachments: 0 Yes FINo Title: Real Property anager VICINITY SKETCH Designation of Right of Way and Easements and Conveyance of Easements to VEPCo and Verizon for the Woolridge Road and Otterdale Road Improvements Project 0,51 V -'I 0.036 Acre Declaration'together with a Temporary Construction Easement, a VDOT Slope Easementand conveyance of Verizon and Dominion Power Easements ......... . ........ 1 0 < 1 5 AO (P 0 N Chesterfield County Department of Utilities *- E so S I Man - 53.3,13 133HS NVId AVM J0 1HE)Ia � w~uw•T~ ¢ 3 a` 1NIA r s a• 4 `q $ a � � � i O'13tlY31S3NJ-Y�4°lOM � � Ca �MMAOWJ GVO'd 31VG89J10 (INV Ob02139ONlOOM tt Cc ±2 AftWJ4 .i w tw x I lwwmmm I w.N+aw VA4 ax may : , ••.'..•• dnouJ SNOWW11 I NX �# g KWO o z Baa foo zi ZyD LU D q i �4 z .mac ra Wm KO0 w d� pp'00 £Z Vls M \ ��. 1+1i �t ... --- as/no7 a a°YNI'1 ® C O •timsI i m � 1 i 114 " xa 1 � g $ ! t, I§c l " yll � 3 u� 88 �s�y�`?, i i Uc5 Y �ia�2 gzy o a� ASm�s.r I deo I ! tc 1931 IJ®C2XE n � ekits ti $ A gHff a fi H11 $ °ti n X34 tt e_ a as li sp .:lei a Y�'4�4k3 4§�k PO 11 Ila / 19 233 tt ii u 3 u� pp ! > a7 is u log kill i � Ila � if $ `'-'I-rn dr,� a SH g„ a @ 1 g 3 ®� Jill ,Ire iN k` .� l r✓ ? �� g i i g $y r go Zw 0 as 00'00+t£Z -V1S M2H6t 133HS 3NIIHO1t/W i w g y�zk+ z ° �1H W X04 CHESTERFIELD COUNTY L BOARD OF SUPERVISORS Page 1 of 1 X89 AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.15. Subiect: Request to Quitclaim a Portion of a Twenty -Foot Storm Water Management Best Management Practice Access Easement Across the Property of Windswept Development, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 20' SWM/BMP access easement across the property of Windswept Development, LLC. Summary of Information: Windswept Development, LLC has requested the vacation of a portion of a 20' SWM/BMP access easement across its property as shown on the attached plat for the development of Lee's Forest, Section B. This request has been reviewed by Environmental Engineering. New easements will be dedicated. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Propertyger "VICINITY SKETCH Request to Quitclaim a Portion of a Twenty -Foot Storm Water Management Best Management Practice Access Easement Across the Property of Windswept Development, LLC N W a W - Chestarfie[d County Department of Utilities Mdfisvb� - I hc'l - X 1, 65 le -I CD 0 ( 1) -IL 3 , 3 s s VINIOUA'AlNnooc ijuaiisAHO a Y c"„ o eFo a is 101a1SIO IIIHHAAOIO �— p s f " 'r E;.? a:gt s.a Oil LN3wdol3A301d3MSONIMdOSONV1 " � � � LL Y •,� s`3 ;„a p $g 13 a fab 3HIONISSOHO1N3W3SV3SS30OVdWS/WMSNtld0zooQ •, ; NOIIVOI03O 3H1 ONV 1N3W3SV3 SSSOOV dWS/WMS i 2 � _ $ I a5 ? > _ NV d0 N011HOd V dO NOI1VOVA 3HI ONIMOHS 1V1d '— �U 0 0 �U 4r� �hOti oReq W gE Q C2 Wy 32 a Cho& zEy 2m2h41 ��OtY.�Ct�yO^56 ati�o v,t ��bib Y2 �22hhhaa�i oh.. ori W`�WWWWWwiW W 8F'sF Ls" 6. sZY 09 \ .(VOaYd 337 '7016L vi I- ----cel k,t� ZI �XN NNddd^��g F. VVI^N4i� b 56'089 .f f, 8Z, ZY.9YN V�mh � O hwaa ff y I ray CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 Ing AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.16.- Submect: Lease of Property for the Office of the Chesterfield/Colonial Heights Adult Drug Court County Administrator's Comments: County Administrator: Approve a lease with LaTane T. Jenkins for 2640 square feet of office space at 10107 Krause Road, for the office of the Chesterfield/Colonial Heights Adult Drug Court and authorize the County Administrator to execute the lease agreement. Summary of Information: Since September 1, 2005, Chesterfield/Colonial Heights Adult Drug Court has leased office space at 11745 Chester Road. The lease expires June 30, 2015, but the space will continue to be occupied on a month to month basis at the current rent of $4,000 per month until new space is available. Staff has negotiated a 48 -month lease, for office space at 10107 Krause Road beginning September 1, 2015 for $2,800 per month with a 3 percent yearly escalator, a savings of $14,400 the first year. Staff acknowledges that there will be upfit and moving expenses for the new office space; however, these expenditures are anticipated to be covered by rent and associated operating savings from the first year. Funds for the current years rent are in the operating budget. Future years rent payments are subject to annual appropriation by the Board. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Preparer: Allan Carmody Title: Director, Budget & Management Attachments: Yes —1 No F "VICINITY SKETCH LEASE OF SPACE AT 10107 KRAUSE ROAD FOR THE CHESTERFIELD/COLONIAL HEIGHTS ADULT DRUG COURT Chesterfield County Department of Ut0ffie-5 E 1 :2'91 a7 { °y CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 &s AGENDA Meeting Date: June 24, 2015 Item Number: 8.0.17. Subiect: Amend Real Estate Sales Contract for the Purchase of a Parcel of Land for Fire and EMS Station 25 County Administrator's Comments: County Administrator: Board Action Requested: Amend the real estate sales contract for the purchase of PIN: 708 674 0623 00000, 6600 Otterdale Road, for Fire and EMS Station 25, to extend the contract on a month-to-month basis for $1,000 per month beginning July 1, 2015, and authorize the County Administrator to execute the contract amendment. Summary of Information: On June 25, 2014, the Board of Supervisors approved a contract for the purchase of PIN: 708 674 0623 00000, 6600 Otterdale Road, for Fire and EMS Station 25. The contract expires June 30, 2015, and is subject to zoning approval. The Board is scheduled to hear Case 15SN0641, conditional use to permit the fire station at tonight's meeting. If zoning is approved, closing will take place as scheduled. If closing is delayed, the owner is willing to extend the contract for $1,000 per month. The extension payments will not be applied to the purchase price. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Preparer: Allan Carmody Attachments: ® Yes F-1No Title: Director of Budget and Management "VICINITY SKETCH Amend Real Estate Sales Contract for the Purchase of a Parcel of Land for Fire and EMS Station 25 i11 F LOV Xp\A TRL *0 OR 41- , A, -KGR 0 "MrA LN LAVENDER LN 004 SILVER K4%PtE TER , 11�6,9 OR Amend Real Estate Sales Contract for the Purchase of a Parcel of Land for Fire and EMS Station 25 9 11. RED SETTER LN 2.&MOR HWSE IRL 3- FELL PONY CT 4. HEATHGLFF CT 5 LILT NG BRANCH WAY 6. WALKERS CHASE 7, ROSYNSMERE WAY 8, THISTLEDEW MEWS 9, PRESCOTT'S LEVEL 10� HIDDEN SEDGECT 1!1,SOHO TLq:ZN 12, ARNlGA TER' 13. FIREFLYCR Chesterfield County Right cfWay Office .dwmak. AdIrwML w May 29, 2015 Z Chesterfield County Right ofWay Office d9ofth AMR& --%NM April 10,2@4 OC -10,11 L5 kl*9 -,bl CHESTERFIELD COUNTY i BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 24, 2015 Item Number: 8.C.18. Subiect: Request to Aid Emerson Companies LLC in the Acquisition of Offsite Sewer and Temporary Construction Easements for Seasons Creek Subdivision County Administrator's Comments: County Administrator: Zw Board Action Requested: Authorize Right of Way staff to aid Emerson Companies, LLC in the acquisition of sewer and temporary construction easements for Seasons Creek Subdivision; subject to the developer executing a contract agreeing to pay all costs. Summary of Information: Emerson Companies LLC has requested that the county aid in acquiring offsite easements that will provide sewer service to Seasons Creek Subdivision. This request is consistent with the county's policy to assist developers when they are unable to acquire easements. Condemnation, if needed, would require Board approval at a public hearing. This line will also make sewer available to existing properties in Roosevelt Park and along Whitehouse Road and could be further extended to serve property on Branders Bridge Road. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Propertyger Attachments: 0 Yes FINo # u- nu :r3 VICINITY SKETCH Request to Aid Emerson Companies LLC in the Acquisition of Offsite Sewer and Temporary Construction Easements for Seasons Creek Subdivision N Chrsterfie{d County Department of Utilities . W E S 1 hh:I - 666.67 W a T OBMT G_ \'PRId1A" M 0.2 to a v .a Proposed Sewer Easement ro O eR Exist Sewer Ease � it I� IIS tea' Prop Sewer Ease N Chrsterfie{d County Department of Utilities . W E S 1 hh:I - 666.67 W Harrowgate Place Section3, Lot 21/ Existing Savage & P.8.1 26, pc Variable Width Karen P. & Lennon Inc. Sewer Easement Robert G. Verlander 15954 Searchlight Court D.B.3426 Pg.517 3710 Whitehouse Road GPIN: 793-631— GPIN: 794-631- 9695-00000 16'Sewer 6972-00000 \ Easement D.b.5463, Pg.210 1,145 sq.ft. t` 0' Temporary Construction Easement ;1,280± sq. ft.; Audrey G. Barnett 16923 Branders / Bridge Road GPIN: 793-631- 9145-00000 D.B.7776, Pg.959 / Karen P. Lawson 3810 Whitehouse Road / GPIN: 794-631- 2718-00000 D.B.3243, Pg.762 H OF L�(� WILLIAM R. KNOOP Lic. No. 1876 qN0 SUR4L� -- E 11,794,366, E 11,794,341.57 ' Indicates centerline of easement 736.85' to the E/L of Branders Bridge Road (ext'd.) Donald H. Phelps 3800 Whitehouse Road GPIN:794-631- 6519-00000 D.B.2255, Pg.750 H�uSE�R�AD WHOSE a Route 30' R/W GRAPHIC SCALE 10D 0 so 100 200 400 ( IN FEET ) 1 inch = 100 ft. .: - LDA BARTHOL DESIGN ASSOCIATES civil engineering & land surveying 550 Southlake Boulevard, Richmond Virginia 23236 Phone (804) 379-1640 * Fax (804) 379-1752 Plat Showing a 20' Sewer Easement, and Two 10' Temporary Construction Easements on the Property of Karen P. and Robert G. Verlander Bermuda Magisterial District, Chesterfield County, Virginia Date: 7-3-08 Scale: 1"=100' Job#: 06-103-01 County Project Number:06-0343 Line Table Line Len thBearin *L1 54.47' N27'37' 8" L2 12.73' N20'21'08"W L3 586.37' N20'21'08"W H�uSE�R�AD WHOSE a Route 30' R/W GRAPHIC SCALE 10D 0 so 100 200 400 ( IN FEET ) 1 inch = 100 ft. .: - LDA BARTHOL DESIGN ASSOCIATES civil engineering & land surveying 550 Southlake Boulevard, Richmond Virginia 23236 Phone (804) 379-1640 * Fax (804) 379-1752 Plat Showing a 20' Sewer Easement, and Two 10' Temporary Construction Easements on the Property of Karen P. and Robert G. Verlander Bermuda Magisterial District, Chesterfield County, Virginia Date: 7-3-08 Scale: 1"=100' Job#: 06-103-01 County Project Number:06-0343 Miffil :4 Bile] M49 • :1 11:1 A :401 Page 1 of 1 Meeting Date: June 24, 2015 Item Number: 8.C.19. Subi22L Cancel Public Hearing Scheduled for July 22, 2015, for the Approval of a Ground Lease Related to the Arts Center Project County Administrator's Comments: County Administrator: The Board is requested to cancel the public hearing scheduled for July 22, 2015, for the approval of a ground lease related to the Arts Center project. Summary of Information: On May 27, 2015, the Board approved holding a public hearing on July 22, 2015, to approve a ground lease related to the Arts Center project. Under the current structure of the project, the ground lease will be granted solely to the Economic Development Authority ("EDA"). The law which requires a public hearing for County conveyances of real property interests excepts from the public hearing requirement conveyances to other political subdivisions of the state, which includes the EDA. Accordingly, no public hearing will be required. Preparer: Jeffrey L. Mincks Title: County Attorney 0623:94559.1 Attachments: —1 Yes No o CHESTERFIELD COUNTY i BOARD OF SUPERVISORS Page 1 of 1 19 AGENDA GIN14 Meeting Date: June 24, 2015 Item Number: 8.C.20. Subigct: Set a Public Hearing for July 22, 2015, to Consider Approval of an Agreement Related to the Re -Designation of the Capital Region Workforce Partnership Under the Workforce Innovation and Opportunity Act of 2014 County Administrator's Comments: County Administrator: Set a public hearing for July 22, 2015. Summary of Information: Chesterfield County is a member of the Capital Region Workforce Partnership (CRWP), a joint collaborative with the jurisdictions of the Counties of Henrico, Hanover, Charles City, Goochland, New Kent, Powhatan and the City of Richmond established under the Workforce Investment Act of 1998. ("WIA") The CRWP has historically administered and overseen the federal WIA funds received locally for workforce services to job seekers and employers. The WIA will be replaced on July 1, 2015, with the Workforce Innovation and Opportunity Act (WIOA) of 2014. In order for this region to continue to receive federal workforce development funding, the local workforce area had to be re -designated by the Governor and must now execute a new written agreement among the participating jurisdictions in order to qualify for continued federal funding under the new law. State law permits the county to enter into agreements with other localities if such agreements are approved by ordinance. Staff recommends setting a public hearing for July 22, 2015, to approve the new agreement. Preparer: Sarah C. Snead Attachments: 0 Yes Title: Deputy County Administrator, Human Services (94543.1 F-1 No # CHIEF LOCAL ELECTED OFFICIALS AGREEMENT By and between the City of RICHMOND and the Counties of CHARLES CITY, CHESTERFIELD, GOOCHLAND, HANOVER, HENRICO, NEW KENT, AND POWHATAN, VIRGINIA for the CAPITAL REGION WORKFORCE PARTNERSHIP This Agreement is executed by and among the City of Richmond, Virginia and the counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent and Powhatan, Virginia (hereinafter, the "Member Jurisdictions"). WHEREAS, the Workforce Innovation and Opportunity Act of 2014 (Public Law 113-128; hereinafter the "Act"), provides federal funding to states for the delivery of workforce training and other services; and WHEREAS, the Act requires that the Governor of a state designate local workforce development areas to organize, direct and oversee the delivery of such services within the state; and WHEREAS, the Act requires that the Governor approve a local workforce development area designation request from local areas that existed as such under the Workforce Investment Act of 1998 and the member jurisdictions have each made known their desire for such designation; and WHEREAS, Va. Code §15.2-1300 provides that local governments may enter into agreements for joint or cooperative exercise of any power, privilege or authority which each is capable of exercising individually; and WHEREAS, the Member Jurisdictions wish to jointly perform the responsibilities prescribed for them individually under the Act; and WHEREAS, creation of the workforce development area to be known as the Capital Region Workforce Partnership (hereinafter, the "Consortium") will permit the delivery and oversight of workforce services in a manner that will ensure accountability to local elected officials of the Member Jurisdictions. NOW, THEREFORE, the parties do mutually covenant and agree as follows: Article 1 Section 1. Consortium Membership. The Consortium shall be comprised of the Member Jurisdictions. Subject to the approval of the Governor of Virginia, these jurisdictions shall also comprise the boundaries of the workforce development area required by the Act, Article II Section 1. Consortium Board Membership. The Member Jurisdictions shall establish a Consortium Board comprised of a representative from each Member Jurisdiction to perform the duties of the chief elected official enumerated in the Act. The Member Jurisdiction's representative shall be an elected official. Each jurisdiction may also designate an alternate representative. Alternates may participate in discussion but vote on matters only if the elected official is not present. Each Member Jurisdiction shall determine the length of term for its representative and shall fill any vacancy. Section 2. Consortium Board Duties. The Consortium Board shall do the following: 1. Collectively perform the functions of the chief elected officials of the Member Jurisdictions as permitted in the Act. 2. Appoint the members of the Regional Workforce Development Board as provided in Article III of this Agreement. 3. Execute an agreement with the Regional Workforce Development Board (Board) to specify how the functions of the Consortium and Board identified in Section 106(d) of the Act will be jointly executed. 4. Establish and revisit the vision and priorities of the Consortium in conjunction with the Regional Workforce Development Board. 5. Develop the region's strategic plan as the Local Plan under the Act for Member Jurisdictions in partnership with the Regional Workforce Development Board. The plan shall be submitted to the Virginia Board for Workforce Development (hereinafter, the "State Board") in the manner prescribed by the state board. 6. Review and approve the budget developed by the Regional Workforce Development Board. 7. Work with the Regional Workforce Development Board and Governor of Virginia to reach agreement on local performance measures. 8. Select in conjunction with the Board a one-stop operator(s), evaluate performance of one-stop operator(s), and terminate for cause their service as provided in Section 121(d) of the Act. Section 3. Consortium Board Meetings and Officers. The Consortium Board shall meet as determined by its members. The Consortium Board shall elect from its membership a chairperson, a vice - chairperson and other officers as may be provided in any adopted by-laws to serve for a term of one year or until a successor is elected and qualified. The Consortium Board shall fill any vacancies in officer Pagel 2 'Pr pT positions by election for the remainder of the unexpired term. The chairperson shall appoint a board clerk. Section 4. Consortium Board By-laws. The Consortium Board may adopt operational and procedural by-laws consistent with this Agreement, applicable federal and state laws, and rules and regulations pursuant thereto. Section 5. Roberts Rules of Order. Roberts Rules of Order (revised) shall govern the proceedings of the Consortium Board insofar as they do not conflict with applicable law or administrative rules or by-laws duly adopted by the Consortium Board. Section 6. Quorum and Weighted Voting. A simple majority of the representatives of Member Jurisdictions (5 jurisdictions) shall constitute a quorum. The Consortium Board shall use a weighted system of voting to conduct business. Weighting shall be based on the following methodology, which shall be annualized at the start of each fiscal year by staff to determine the weighted number of votes allotted to each jurisdiction in that year for motions that do not pass on a unanimous basis: One vote for every $200,000 of federal funding allocated to each jurisdiction under the Act, rounded to the next highest whole number, or 1 vote if threshold not met) Section 7. Consortium Board Staff. The Consortium Board shall determine its staffing needs and shall be responsible for determining the duties and responsibilities of any staff appointed or hired. Staffing shall be provided by the fiscal agent as so designated in this agreement unless an alternative arrangement is mutually agreed upon. Article III Section 1. Regional Workforce Development Board Membership. The Consortium Board shall appoint the members of the Regional Workforce Development Board in accordance with the criteria in the Act. The Consortium Board shall make every effort to appoint creative and visionary individuals to the Regional Workforce Development Board. Each Member Jurisdiction will coordinate on appointments to ensure appropriate representation of the Member Jurisdictions, the regional labor market, and the mandatory partner programs prescribed by the Act. In making appointments, the Consortium Board shall ensure that resources and programs, although regional in nature, will address the critical needs of each Member Jurisdiction. Page 13 --f .g The Regional Workforce Development Board shall include: 1. A majority (at least 51%), who are from the business community and that are: a. The owner, chief executive or operating officer with optimum policy making or hiring authority, b. From a business that provides employment opportunities (employees other than the owner), and c. From a business that represents in -demand industry sectors or occupations, 2. 20% from organized labor, apprenticeship, community-based organizations or organizations with experience serving youth; with at least 2 in this category being from organized labor. 3. At least 2 members from economic or community development, 4. A state employment service representative, 5. A representative from Vocational Rehabilitation, 6. A representative from local community colleges (per state policy), and 7. Representatives from Adult Education and Secondary Career and Technical Education 8. Additional members may also be appointed at the discretion of the Consortium Board. Section 2. Regional Workforce Development Board Duties. The Regional Workforce Development Board shall execute the duties as enumerated in the Act, State Code and as further articulated in the Consortium Board — Workforce Development Board agreement to be executed following certification of the Workforce Development Board and election of its officers. That agreement shall be reviewed at least every other year to determine if modifications are necessary, or sooner based upon need. There shall be one committee to the Board that in part focuses on needs and interests of the youth population served in the regional area, aged 14-24, as defined in the Act. This committee shall be described in further detail in the Consortium Board — Local Workforce Development Board agreement that is subsequently executed. Article IV Section 1. Allocation of Funds. Funds allocated under the Act shall be expended for the mutual benefit of residents of the Member Jurisdictions without regard to place of residence, except as may be determined by an allocation formula adopted by the Consortium Board or as required by applicable law, regulation or the approved Regional Strategic Plan. The chief administrative officers or their designees may execute an Operational Agreement to specify the use of general funds that each Member Jurisdiction may provide for services and administration under the Act. Section 2. Designation of Grant Recipient and Fiscal Agent. The Member Jurisdictions designate the County of Henrico as the grant recipient and fiscal agent for all funds awarded by the federal Page 14 G government or the Commonwealth of Virginia to the Member Jurisdictions for workforce development activities, including Title I funds provided by the Act. Section 3. Responsibility for Funds. The Member Jurisdictions shall be responsible for the services provided through state or federal funds awarded to them under the Act. Repayment of any costs determined as disallowed to federal or state grants shall be made by each jurisdiction based upon the Member Jurisdiction's pro rata share of funds provided under the Act. Section 4. Return of Local Funds. If Member Jurisdictions contribute funds, assets or resources to the programs of the Regional Workforce Development Board other than funds obtained under the Act, each shall be entitled to the return of the pro rata portion of any remaining funds, assets and resources under the control of the Regional Workforce Development Board in the event of the termination or expiration of this Agreement. Section 5. Effective Date of Agreement. This Agreement shall be effective upon approval by the governing bodies of all of the Member Jurisdictions. This Agreement shall repeal and supersede any and all prior written or oral agreements. Section 6. Amendments. The Member Jurisdictions may amend this Agreement upon approval of a written amendment by all of their governing bodies and execution by the chief elected officials thereof. Section 7. Dissolution of Consortium. This Agreement may be terminated and the Consortium dissolved upon the occurrence of any of the following events: 1. The Governor's re -designation of the regional workforce development area that excludes any of the Member Jurisdictions, or includes any localities that are not Member Jurisdictions 2. The cessation of funding under the Act 3. Ratification of an agreement which supersedes this Agreement by all Member Jurisdictions. If the new agreement alters the boundaries of the regional workforce development area, it shall not become effective prior to approval by the Governor of Virginia. Section 8. Implementation of Agreement. This Agreement shall be implemented to ensure that the new Consortium Board and Regional Workforce Development Board are in place and the designation of one - stops and one-stop operators is complete by July 1, 2015; and as subsequently required by provisions of the Act or the Commonwealth of Virginia. Section 8. Audits. Funds received by the local area under the Act shall be independently audited on an annual basis. Page 15 In Witness Whereof, by authorized signature of each Member Jurisdiction, this agreement is hereby executed. For the City/County of: Signed by: Typed Name: Title: Date: Page 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 2015 Item Number: 8.0.21. Subiect: Approval of Memorandum of Agreement with the Department of Juvenile Justice to Accommodate the Housing of Residents at the Intake Stage of Commitment County Administrator's Comments: County Administrator: 0 Board Action Request d: The Board is requested to authorize the County Administrator to execute a Memorandum of Agreement with the Department of Juvenile Justice to accommodate the housing of residents at the intake stage of commitment. Summary of Information: The Department of Juvenile Justice ("DJJ") announced the closure of the Reception and Diagnostic Center ("RDC") in May of this year. The plan is to transition committed youth straight to community-based programs or state correctional centers. Staffing shortages at both facilities has led them to reach out to the Chesterfield Juvenile Detention Home ("CJDH") to purchase beds for the temporary housing of committed youth while they transition RDC staff to the Bon Air and Beaumont facilities and open those units to receive committed youth from local detention centers. CJDH began agreement, state ages Preparer accepting youth on CJDH would house up 18 and younger from Sarah Snead June 8th on an emergency basis. Under the to ten DJJ-committed youth from around the June 8th through approximately July 24th Title: Deputy County Administrator, Human Services Attachments: FlYes ■ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA There will be no female DJJ youths. DJJ Behavioral Services Unit staff and Education staff will come to CJDH to meet with the DJJ youth to conduct state -required evaluations and assessments. The average length of stay for the DJJ residents will be about three weeks, and DJJ will pay $195 per day per youth. Staff recommends approval of the Memorandum of Agreement for execution by the County Administrator. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: June 24, 2015 Item Number: 8.0.22. Subiect: Appropriate Funds Related to Cloverleaf Mall Site Refinancing County Administrator's Comments: County Administrator: V Board Action Request�j The Board is requested to appropriate $5,657,565 in reimbursement proceeds from the re -financing of the Cloverleaf Mall/Chippenham Place Community Development Authority (CDA). Summary of Information: In December 2014, the Board approved the re -financing of the Cloverleaf CDA that replaced the original, temporary financing with a more permanent, project supported structure. As part of the re -financing, the County has been reimbursed for its initial investment in the project (which was made via land sale proceeds) , and that reimbursement was used - as planned - to retire a portion of the debt incurred to purchase the Mall site. This action requests that those funds which were received from the re -financing and used to pay down the purchase note be appropriated. Staff recommends approval. Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: 7 Yes 0 No # sa CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 24, 2015 Item Number: 9.A. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Stegmaier Attachments: ® Yes Title: County Administrator CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances June 24, 2015 % of General Fund Fiscal Year Budgeted Expenditures 2010 $53,495,000 8.1% 2011 $53,495,000 8.3% 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS June 24, 2015 Board Meeting Date Description Amount Balance 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 (43,000) 5,937,897 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 3/27/2015 Return funds from completed projects 20,865 7,315,062 4/7/2015 Return funds from completed projects 18,333 7,333,395 5/29/2015 Return funds from completed projects 523 7,333,918 c:� CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS June 24, 2015 District Maximum Carry Over from Prior Years FY2015 Appropriation Funds Used Year to Date Items on 6/24 Agenda Bermuda $30,222 $33,500 $25,682 $6,000 Clover Hill 37,500 33,500 35,216 2,196 Dale 37,500 33,500 6,190 2,000 Matoaca 37,500 33,500 38,536 5,551 Midlothian 37,500 33,500 19,593 1,000 County Wide 0 0 0 0 Balance Pending Board Approval $32,041 33,588 62,810 26,913 50,407 0 . 01111 -1�%,7j,, SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Prepared by Accounting Department May 31, 2015 Outstanding Date Original Date Balance Began Description Amount Ends 5/31/2015 04/99 Public Facility Lease — Juvenile Courts Project $ 16,100,000 01/20 $ 4,110,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 310,000 03/04 Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 350,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 12/15 - 12/04 Energy Improvements at County Facilities 1,519,567 12/17 500,563 05/05 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 1,960,000 05/06 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 4,315,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 14,050,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 18,535,000 12/14 Cloverleaf Mall Taxable Revenue Note 7,484,947 12/15 7,484,947 9/14 Dell Financial/Chromebooks 4,146,000 01/17 2,471,023 *Partially Refinanced 06/12 TOTAL APPROVED AND EXECUTED 142,346,713 54,086,533 PENDING EXECUTION Approved Description Amount None CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 24, 2015 Item Number: 9.6. Subiect: Report on Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: Janice Blakley Title: Clerk to the Board Attachments: 0 Yes F-1No # Report of changes to the highway system of County of Chesterfield County Report Period: 04/01/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width 00 Mileage Local Gov. Resolution VDOT Effective Date Proiect: Erinton (ao Highlands Type Change: Addition 7606 Lerwick Place 50 0.06 2/22/2012 4/3/2015 Termini: From: Erinton Dr., (Rt. 7601) To: Cul-de-sac 7432 Grampian Lane 50 0.05 2/22/2012 4/3/2015 Termini: From: Erinton Dr., (Rt. 7601) To: 0.06m S of Grampian Ct., (Rt. 7433) 7604 Ballater Place 50 0.07 2/22/2012 4/3/2015 Termini: From: Erinton Dr., (Rt. 7601) To: Cul-de-sac 7603 Erinton Terrace 50 0.10 2/22/2012 4/3/2015 Termini: From: Erinton Dr., (Rt. 7601) To: Cul-de-sac 7601 Erinton Drive 50 0.04 2/22/2012 4/3/2015 Termini: From: Lerwick PI., (Rt. 7606) To: Cul-de-sac 7601 Erinton Drive 50 0.10 2/22/2012 4/3/2015 Termini: From: Dunrobin Ct., (Rt. 7605) To: Lerwick PI., (Rt. 7606) 7601 Erinton Drive 50 0.05 2/22/2012 4/3/2015 Termini: From: Eastfair Dr., (Rt. 5186) To: Erinton Ct., (Rt. 7602) 7602 Erinton Court 50 0.10 2/22/2012 4/3/2015 Termini: From: Erinton Dr., (Rt. 7601) To: Cul-de-sac 7605 Dunrobin Court 50 0.04 2/22/2012 4/3/2015 Termini: From: Erinton Dr., (Rt. 7601) To: Cul-de-sac Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Larv(804) 786{-^0795) Page 3 of 97 Report of changes to the highway system of County of Chesterfield County Report Period. 04/01/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance ofstreets reported here may be released in accordance with the local ordinance. 7601 Erinton Drive 50 0.11 2/22/2012 4/3/2015 Termini: From: Erinton Ct., (Rt. 7602) To: Ballater PI., (Rt. 7604) Project: Foxcreek - Heartquake Sec 2 Type Change: Addition 7521 Heartquake Trace 62 0.01 1/9/2013 4/7/2015 Termini: From: 0.01 m N of Foxcreek Crossing, (Rt. 7297) To: 0.02m N of Foxcreek Crossing, (Rt.7297) 7521 Heartquake Trace 44 0.16 1/9/2013 4/7/2015 Termini: From: Old Moon Trace, (Rt. 7656) To: 0.16m to Existing Heartquake Trace, (Rt. 7521) 7656 Old Moon Trace 44 0.08 1/9/2013 4/7/2015 Termini: From: Heartquake Trace, (Rt. 7521) To: 0.08m E to Ex. Old Moon Trace, (Rt. 7656) 7521 Heartquake Trace Varies 0.02 1/9/2013 4/7/2015 Termini: From: 0.02m N of Foxcreek Crossing, (Rt.7297) To: Old Moon Trace, (Rt. 7656) Project: Haiper's Mill - Sec. 1 Type Change: Addition 7599 Pullman Lane Var. 0.09 4/10/2013 4/15/2015 Termini: From: Rt. 7599 Pullman Lane Loop (One Way) To: Loop to Rt. 7599 Pullman Lane 7685 Putford Court 50 ft. 0.04 4/10/2013 4/15/2015 Termini: From: Rt. 7684 Longlands Road To: Cul-de-sac Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) Page 4 of 97 Report of changes to the highway system of County of Chesterfield County Report Period: 04/01/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. 7684 Longlands Road 55 ft. 0.38 4/10/2013 4/15/2015 Termini: From: 0.03 Mi. W Rt. 7687 Longlands Ct. To: Rt. 7686 Longlands Place 7684 Longlands Road Var. 0.05 4/10/2013 4/15/2015 Termini: From: 0.02 Mi. W Rt. 667 Otterdale Road To: Rt. 7687 Longlands Court 7684 Longlands Road 80 ft. 0.02 4/10/2013 4/15/2015 Termini: From: Rt. 667 Otterdale Road To: 0.02 Mi. W Rt. 667 7684 Longlands Road 55 ft. 0.08 4/10/2013 4/15/2015 Termini: From: Rt. 7685 Putford Court To: Rt. 7599 Pullman Lane 7686 Longlands Place 50 ft. 0.06 4/10/2013 4/15/2015 Termini: From: Rt. 7684 Longlands Road To: Cul-de-sac 7599 Pullman Lane 50 ft. 0.11 4/10/2013 4/15/2015 Termini: From: Rt. 7684 Longlands Road To: 0.11 Mi. N to One-way loop 7599 Pullman Lane 55 ft. 0.04 4/10/2013 4/15/2015 Termini: From: Rt. 7684 Longlands Road To: 0.04 Mi. S Rt. 7684 to existing Rt. 7599 7687 Longlands Court 50 ft. 0.06 4/10/2013 4/15/2015 Termini: From: Rt. 7684 Longlands Road To: Cul-de-sac Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) Page 5 of 97 Report of changes to the highway system of: County of Chesterfield County Report Period: 04/01/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective 00 Resolution Date Project: Harper's Mill - Sec. I Type Change: Addition 7684 Longlands Road 55 ft. 0.02 4/10/2013 4/15/2015 Termini: From: Rt. 7599 Pullman Lane To: 0.02 Mi. W Rt. 7599 Pullman Lane 7684 Longlands Road Var. 0.03 4/10/2013 4/15/2015 Termini: From: Rt. 7687 Longlands Court To: 0.03 Mi. W Rt. 7687 Longlands Ct. Project: Harpers Mill Sec 2 Type Change: Addition 7722 Wintic Place 50 0.02 9/18/2013 4/15/2015 Termini: From: Badestowe Drive, (Rt. 7720) To: Cul -de -Sac 7720 Badestowe Drive 55 0.13 9/18/2013 4/15/2015 Termini: From: Thirsk Lane, (Rt. 7719) To: Badestowe Court, (Rt. 7721) 7714 Lowwin Lane 50 0.04 9/18/2013 4/15/2015 Termini: From: Shady Banks Drive, (Rt. 4209) To: Lowwin Terrace, (Rt. 7715) 7719 Thirsk Lane 55 0.03 9/18/2013 4/15/2015 Termini: From: Badestowe Drive, (Rt. 7720) To: End of Maintenence 7717 Blackrail Road 55 0.06 9/18/2013 4/15/2015 Termini: From: Shady Banks Drive, (Rt. 4209) To: Blackrail Place, (Rt. 7718) 7716 Monks Place 50 0.02 9/18/2013 4/15/2015 Termini: From: Shady Banks Drive, (Rt. 4209) To: Cul -de -Sac Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) Page 6 of 97 Report of changes to the highway system of.- County f County of Chesterfield County Report Period: 04101/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance ofstreets reported here may be released in accordance with the local ordinance. Route Street Name RW Width (ft) Mileage Local Gov. Resolution VDOT Effective Date Project: Harpers Mill Sec 2 Type Change: Addition 7715 Lowwin Terrace 50 0.04 9/18/2013 4/15/2015 Termini: From: Lowwin Lane, (Rt. 7714) To: Cul -de -Sac 7715 Lowwin Terrace 50 0.03 9/18/2013 4/15/2015 Termini: From: Lowwin Lane, (Rt. 7714) To: Cul -de -Sac 4209 Shady Banks Drive 55 0.07 9/18/2013 4/15/2015 Termini: From: Lowwin Lane, (Rt. 7714) To: Monks Place, (Rt. 7716) 7721 Badestowe Court 50 0.07 9/18/2013 4/15/2015 Termini: From: Badestowe Drive, (Rt. 7720) To: Cul -de -Sac 7718 Blackrail Place 50 0.03 9/18/2013 4/15/2015 Termini: From: Blackrail Road, (Rt. 7717) To: Cul -de -Sac 7720 Badestowe Drive 55 0.07 9/18/2013 4/15/2015 Termini: From: Badestowe Court, (Rt. 7721) To: Wintic Place, (Rt. 7722) 7720 Badestowe Drive 50 0.08 9/18/2013 4/15/2015 Termini: From: Thirsk Lane, (Rt. 7719) To: Cul -de -Sac 4209 Shady Banks Drive 50 0.06 9/18/2013 4/15/2015 Termini: From: Blackrail Road, (Rt. 7717) To: Cul -de -Sac 4209 Shady Banks Drive 55 0.06 9/18/2013 4/15/2015 Termini: From: Monks Place, (Rt. 7716) To: Blackrail Road, (Rt. 7717) Total Net Change in County's Mileage 10.42 For infornsation regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Larv(804) 786-0795) Page 7 of 97 Report of changes to the highway system of County of Chesterfield County Report Period: 04/0,1/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name R W Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Project: Harpers Mill Sec 2 Type Change: Addition 7723 Deeley Lane 55 0.05 9/18/2013 4/15/2015 Termini: From: Badestowe Drive, (Rt. 7720) To: End of Maintenance 7720 Badestowe Drive 55 0.03 9/18/2013 4/15/2015 Termini: From: Deeley Lane, (Rt. 7723) To: Cul -de -Sac 7720 Badestowe Drive 55 0.09 9/18/2013 4/15/2015 Termini: From: Wintic Place, (Rt. 7722) To: Deeley Lane, (Rt. 7723) 7719 Thirsk Lane 55 0.08 9/18/2013 4/15/2015 Termini: From: Blackrail Road, (Rt. 7717) To: Badestowe Drive, (Rt. 7720) 7717 Blackrail Road 50 0.08 9/18/2013 4/15/2015 Termini: From: Shady Banks Drive, (Rt. 4209) To: Cul -de -Sac 7719 Thirsk Lane 55 0.01 9/18/2013 4/15/2015 Termini: From: Blackrail Road, (Rt. 7717) To: Cul -de -Sac 7717 Blackrail Road 55 0.04 9/18/2013 4/15/2015 Termini: From: Blackrail Place, (Rt. 7718) To: Thirsk Lane, (Rt. 7719) 4209 Shady Banks Drive 55 0.09 9/18/2013 4/15/2015 Termini: From: Featherchase Drive, (Rt. 4215) To: Lowwin Lane, (Rt. 7714) Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) Page 8 of 97 Report of changes to the highway system of.- County f County of Chesterfield County Report Period: 04/01/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective 00 Resolution Date Project: Harvest Glen Portion of Type Change: Addition 7703 Pumpkin Place 45 0.07 8/28/2013 4/1/2015 Termini: From: Harvest Way, (Rt. 7702) To: LanternWay, (Rt. 7704) 7703 Pumpkin Place 45 0.22 8/28/2013 4/1/2015 Termini: From: Harvest Way, (Rt. 7702) To: LanternWay, (Rt. 7704) 7704 Lantern Way 45 0.08 8/28/2013 4/1/2015 Termini: From: Pumpkin Place, (Rt. 7703) To: Kernal Court, (Rt. 7705) 7702 Harvest Way 65 0.04 8/28/2013 4/1/2015 Termini: From: Courthouse Road, (Rt.653) To: .04m W of Courthouse Road, (Rt. 653) 7705 Kernel Court 45 0.05 8/28/2013 4/1/2015 Termini: From: Lantern Way, (Rt. 7704) To: End of Maintenance 7704 Lantern Way 45 0.04 8/28/2013 4/1/2015 Termini: From: Kernal Court, (Rt. 7705) To: Pumpkin Place, (Rt. 7703) 7703 Pumpkin Place 45 0.07 8/28/2013 4/1/2015 Termini: From: LanternWay, (Rt. 7704) To: End of Maintenence Project: Harvest Glen Remainder Type Change: Addition 7704 Lantern Way 45 0.03 8/27/2014 4/2/2015 Termini: From: Kernal Court, (Rt. 7705) To: Cul -de -Sac Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) -\ -, (��y , Page 9 of 97 Report of changes to the highway systema of County of Chesterfield County Report Period: 04/01/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective 00 Resolution Date Project: Harvest Glen Remainder Type Change: Addition 7705 Kernal Court 45 0.10 8/27/2014 4/2/2015 Termini: From: Lantern Way, (Rt. 7704) To: Ex. Kernal Court, (Rt. 7705) 7704 Lantern Way 45 0.11 8/27/2014 4/2/2015 Termini: From: Pumpkin Place, (Rt. 7703) To: Kernal Court, (Rt. 7705) Project: Lees Forest Type Change: Addition 5498 St. Elizabeth Drive 44 0.06 11/19/2014 4/3/2015 Termini: From: Tremie Lee Parkway,(Rt. 7482) To: St. Elizabeth Drive,(Rt. 5498) 7482 Tremie Lee Parkway 60 0.01 11/19/2014 4/3/2015 Termini: From: St. Elizabeth Drive,(Rt. 5498) To: End of Maintenance 7482 Tremie Lee Parkway 60 0.15 11/19/2014 4/3/2015 Termini: From: Southshore Pointe Drive,(Rt. 7121) To: St. Elizabeth Drive,(Rt. 5498) Project: Magnolia Green - Begonia Drive Type Change: Addition 7729 Begonia Drive 70' 0.01 10/9/2013 4/8/2015 Termini: From: 0.06 m East to White Daisy Loop, (Rt. 7730) To: 0.01 m East to End of Maintenance 7730 White Daisy Loop 50 0.01 10/9/2013 4/8/2015 Termini: From: Begonia Drive, (Rt. 7729) To: 0.01 SE to End of Maintenance 7729 Begonia Drive 70' 0.04 10/9/2013 4/8/2015 Termini: From: 0.02 mi. E of Championship Crossing, (Rt. 7540) To: 0.04 m East to White Daisy Loop, (Rt. 7730) Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) Page 10 of 97 Report of changes to the highway system of: County of Chesterfield County Report Period. 04/01/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system ofstate highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Project: Magnolia Green - Sec. T Type Change: Addition 7693 Vicenzo Drive 49 ft. 0.04 4/24/2013 4/20/2015 Termini: From: Rt. 7540 Championship Crossing To: Rt. 7694 Casper Lane 7694 Casper Lane 47 ft. 0.10 4/24/2013 4/20/2015 Termini: From: Rt. 7693 Vicenzo Drive To: Temp. turnaround 7693 Vicenzo Drive 47 ft. 0.12 4/24/2013 4/20/2015 Termini: From: Rt. 7694 Casper Lane To: Cul-de-sac Project: Magnolia Green Sec H-1 Type Change: Addition 7749 Wild Senna Court 40 0.01 3/12/2014 4/20/2015 Termini: From: Wild Senna Trail, Rt. 7746) To: End of Maintenance 7747 Crackerberry Drive 50 0.02 3/12/2014 4/20/2015 Termini: From: Honeybush Lane,(Rt.7750) To: End of Maintenance 7746 Wild Senna Trail 45 0.05 3/12/2014 4/20/2015 Termini: From: Wild Senna Court,(Rt. 7749) To: Honeybush Lane,(Rt. 7750) 7746 Wild Senna Trail 50 0.08 3/12/2014 4/20/2015 Termini: From: Meadow Sage Drive,(Rt. 7745) To: Crackerberry Drive,(Rt. 7747) 7745 Meadow Sage Drive 55 0.08 3/12/2014 4/20/2015 Termini: From: Championship Crossing,(Rt. 7540) To: Wild Senna Trail,(Rt. 7746) Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) Page 11 of 97 Report of changes to the highway system of County of Chesterfield County Report Period: 04/01/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective 00 Resolution Date Project: Magnolia Green Sec H -I Type Change: Addition 7746 Wild Senna Trail 45 0.06 3/12/2014 4/20/2015 Termini: From: Wild Senna Place,(Rt. 7748) To: Wild Senna Court,(Rt. 7749) 7748 Wild Senna Place 40 0.01 3/12/2014 4/20/2015 Termini: From: Wild Senna Trail,(Rt. 7746) To: End of Maintenence 7750 Honeybush Lane 45 0.05 3/12/2014 4/20/2015 Termini: From: Crackerberry Drive,(Rt. 7747) To: Wild Senna Trail,(Rt. 7746) 7747 Crackerberry Drive 50 0.16 3/12/2014 4/20/2015 Termini: From: Wild Senna Trail,(Rt. 7746) To: Honeybush Lane,(Rt.7750) 7751 Wild Senna Terrace 45 0.12 3/12/2014 4/20/2015 Termini: From: Meadow Sage Drive,(Rt. 7745) To: Cul de Sac 7746 Wild Senna Trail 45 0.05 3/12/2014 4/20/2015 Termini: From: Crackerberry Drive,(Rt. 7747) To: Wild Senna Place,(Rt. 7748) 7750 Honeybush Lane 45 0.03 3/12/2014 4/20/2015 Termini: From: Wild Senna Trail,(Rt. 7746) To: Cul de Sac Project: Magnolia Green Sec H-2 Type Change: Addition 7749 Wild Senna Court 40 0.02 3/12/2014 4/21/2015 Termini: From: 0.01 m E of Wild Senna Trail,(Rt. 7746) To: Cul de Sac Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) Page 12 of 97 Report of changes to the highway system of County of Chesterfield County Report Period. 04/01/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system ofstate highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective 00 Resolution Date Proiect: Magnolia Green Sec H-2 Type Change: Addition 7748 Wild Senna Place 40 0.03 3/12/2014 4/21/2015 Termini: From: 0.01 m E of Wild Senna Trail,(Rt. 7746) To: Cul de Sac Proiect: Magnolia Green Sec. F Type Change: Addition 7728 Golden Aster Terrace 40 0.03 8/28/2013 4/14/2015 Termini: From: Golden Aster Drive To: Cul -de -Sac 7727 Golden Aster Drive 45 0.18 8/28/2013 4/14/2015 Termini: From: Championship Crossing,(Rt. 7540) To: Golden Aster Terrace 7728 Golden Aster Terrace 40 0.02 8/28/2013 4/14/2015 Termini: From: Golden Aster Drive, (Rt. 7727) To: Cul -de -Sac Proiect: Meadowville Technoloey Type Change: Addition 618 Meadowville Technology Parkway 122 0.14 6/25/2014 4/7/2015 Termini: From: Meadowville Road, (Rt. 618) To: 0.14m S of Meadowville Road, (Rt. 618) 7744 Digital Drive 100 0.03 6/25/2014 4/7/2015 Termini: From: 0.19m SW of meadowville Technology parkway, (Rt 618) To: 0.22m SW of meadowville Technology parkway, (Rt 618) 7744 Digital Drive 100 0.10 6/25/2014 4/7/2015 Termini: From: 0.09m SW of meadowville Technology parkway, (Rt 618) To: 0.19m SW of meadowville Technology parkway, (Rt 618) 7744 Digital Drive 100 0.09 6/25/2014 4/7/2015 Termini: From: Meadowville Technology Parkway, (Rt 618) To: 0.09m SW of meadowville Technology parkway, (Rt 618) Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin: Law(804) 786@7 Page 13 of 97 Report of changes to the highway system of County of Chesterfield County Report Period: 04/01/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance ofstreets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective 00 Resolution Date Project: Meadowville TechnoloU Type Change: Addition 618 Meadowville Technology Parkway 130 0.12 6/25/2014 4/7/2015 Termini: From: 0.68m S of Digital Drive, (Rt. 7744) To: Bermuda Hundred Road, (Rt. 697) 618 Meadowville Technology Parkway 110 0.86 6/25/2014 4/7/2015 Termini: From: 0.14m S of Meadowville Road, (Rt. 618) To: 1.0m S of Meadowville Road, (Rt. 618) 618 Meadowville Technology Parkway 130 0.68 6/25/2014 4/7/2015 Termini: From: Digital Drive, (Rt. 7744) To: 0.68m S of Digital Drive, (Rt. 7744) 618 Meadowville Technology Parkway 130 0.02 6/25/2014 4/7/2015 Termini: From: 1.0m S of Meadowville Road, (Rt. 618) To: Digital Drive, (Rt. 7744) Proiect: Meridian at Watermark Type Change: Addition 7594 Crosswinds Boulevard 55' 0.12 4/25/2012 4/3/2015 Termini: From: Kingsland Glen Drive, (Rt 5445) To: 0.12m N, Temporary Cul-de-sac Project: Otterdale Rd Ph 2/HaWers Mill PrktiV Ph I- ortion o Type Change: Addition 7599 Pullman Lane 55 0.04 5/23/2012 4/15/2015 Termini: From: Harpers Mill Py., (Rt 7600) To: Temp EOM 7600 Harpers Mill Parkway 90 0.21 5/23/2012 4/15/2015 Termini: From: Pullman Ln., (Rt 7599) To: Temp EOM 7600 Harpers Mill Parkway 90 0.15 5/23/2012 4/15/2015 Termini: From: Otterdale Rd., (Rt 667) To: Pullman Ln., (Rt 7599) Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin La)v(804) 786-0795) G� Page 14 of 97 0 0- Report of changes to the highway system of.- County f County of Chesterfield County Report Period. 04/01/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route StreetName RW Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Project: Otterdale Rd Ph 2/Harpers Mill Prkiy Ph I- ortion o Type Change: Addition 7600 Harpers Mill Parkway 90 0.01 5/23/2012 4/15/2015 Termini: From: Otterdale Rd., (Rt 667) To: .01 m E of Otterdale Rd., (Rt 667) 667 Otterdale Road 90 0.01 5/23/2012 4/15/2015 Termini: From: Harpers Mill Py., (Rt 7600) To: .01 m S of Harpers Mill Py., (Rt 7600) 667 Otterdale Road 90 0.35 5/23/2012 4/15/2015 Termini: From: .38m S of Hampton Glen Ln., (Rt 5245) To: Harpers Mill Py., (Rt 7600) Proiect: Second Branch Sec 5 Type Change: Addition 5817 Janeka Drive 50 0.11 1/22/2014 4/3/2015 Termini: From: Janeka Court, (Rt. 7738) To: Cul -de -Sac 7738 Janeka Court 50 0.11 1/22/2014 4/3/2015 Termini: From: Janeka Drive, (Rt. 5817) To: Cul -de -Sac 5817 Janeka Drive 50 0.03 1/22/2014 4/3/2015 Termini: From: 0.10m NW Balta Road, (Rt. 4609) To: Janeka Court, (Rt. 7738) Proiect: Springdale at Lucy Corr Village Type Change: Addition 7709 Roundabout Way 36 0.04 7/17/2013 4/14/2015 Termini: From: Arbor Springs Drive, (Rt. 7711) To: Jones Neck Drive, (Rt. 7712) 7710 Cold Water Circle 36 0.04 7/17/2013 4/14/2015 Termini: From: Cold Water Run, (Rt. 7706) To: Arbor Springs Drive, (Rt. 7711) Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) 0-2 Page 15 of 97 Report of changes to the highway system of County of Chesterfield County Report Period: 04/01/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Project: Springdale at Lucy Corr Village Type Change: Addition 7707 Roundabout Bend 42 0.10 7/17/2013 4/14/2015 Termini: From: Salles Branch Rd., (Rt. 7708) To: Cold Water Run, (Rt. 77006) 7706 Cold Water Run 66 0.03 7/17/2013 4/14/2015 Termini: From: Salles Branch Rd., (Rt 7708) To: Roundabout Way, (Rt 7709) 7711 Arbor Springs Drive 106, 0.03 7/17/2013 4/14/2015 Termini: From: Roundabout Way, (Rt. 7709) To: Cold Water Circle, (Rt. 7710) 7713 Jones Neck Place 42 0.04 7/17/2013 4/14/2015 Termini: From: Jones Neck Drive, (Rt. 7712) To: Roundabout Way, (Rt. 7709) 7709 Roundabout Way 36 0.11 7/17/2013 4/14/2015 Termini: From: Jones Neck Drive, (Rt. 7712) To: End of Maintenance 7708 Salles Branch Road 42 0.10 7/17/2013 4/14/2015 Termini: From: Cold Water Run, (Rt. 7706) To: Roundabout Bend, (Rt. 7707) 7707 Roundabout Bend 36 0.15 7/17/2013 4/14/2015 Termini: From: Cold Water Run, (Rt. 7706) To: Salles Branch Rd., (Rt. 7708) 7706 Cold Water Run 66 0.02 7/17/2013 4/14/2015 Termini: From: Courts Complex Rd.,(Rt.4795) To: Roundabout Bend, (Rt. 7707) 7712 Jones Neck Drive 36 0.03 7/17/2013 4/14/2015 Termini: From: Jones Neck Place, (Rt. 7713) To: Roundabout Way, (Rt. 7709) Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin La)v(804) 786-0795) D(7' 11" r . , `-" Page 16 of 97 Report of changes to the highway system of County of Chesterfield County Report Period: 04/01/2015 through 04/30/2015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Naine RW Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Project: Springdale at Lucy Corr Village Type Change: Addition 7712 Jones Neck Drive 36 0.03 7/17/2013 4/14/2015 Termini: From: Roundabout Way, (Rt. 7709) To: Jones Neck Place, (Rt. 7713) 7709 Roundabout Way 36 0.07 7/17/2013 4/14/2015 Termini: From: Jones Neck Place, (Rt. 7713) To: Jones Neck Drive, (Rt. 7712) 7709 Roundabout Way 36 0.07 7/17/2013 4/14/2015 Termini: From: Jones Neck Drive, (Rt. 7712) To: Jones Neck Place, (Rt. 7713) 7709 Roundabout Way 42 0.09 7/17/2013 4/14/2015 Termini: From: Cold Water Run, (Rt. 7706) To: Arbor Springs Drive, (Rt. 7711) 7706 Cold Water Run 66 0.04 7/17/2013 4/14/2015 Termini: From: Roundabout Bend, (Rt. 7707) To: Salles Branch Rd., (Rt 7708) 7710 Cold Water Circle 36 0.14 7/17/2013 4/14/2015 Termini: From: Arbor Springs Drive, (Rt. 7711) To: Cold Water Run, (Rt. 7706) 7706 Cold Water Run 66 0.03 7/17/2013 4/14/2015 Termini: From: Roundabout Way, (Rt 7709) To: Cold Water Circle, (Rt. 7710) Project: Summers Trace B Type Change: Addition 7442 Autumn Mist Court 40 0.03 12/2/2009 4/28/2015 Termini: From: Autumn Mist Wy., (Rt 7441) To: Cul-de-sac Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) Page 17 of 97 Report of changes to the highway system of County of Chesterfield County Report Period: 04101/2015 through 04/3012015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. 7441 Autumn Mist Way 40 0.07 12/2/2009 4/28/2015 Termini: From: Autumn Mist Dr.,(Rt 7440) To: Autumn Mist Ct., (Rt 7442) 7441 Autumn Mist Way 40 0.02 12/2/2009 4/28/2015 Termini: From: Autumn Mist Dr., (Rt 7440) To: Cul-de-sac 7440 Autumn Mist Drive 40 0.08 12/2/2009 4/28/2015 Termini: From: Dortonway Dr.,(Rt 2767) To: Autumn Mist Wy., (Rt 7441) Total Net Change in County's Mileage 10.42 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) Page 18 of 97 CHESTERFIELD COUNTY a BOARD OF SUPERVISORS Page 1 of 1 AGENDA M' Meeting Date: June 24, 2015 Item Number: 14.A. Subiect: Resolution Recognizing Mr. Matthew Aidan Mulvihill Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Matthew Aidan Mulvihill, Troop 845, sponsored by Redeemer Lutheran Church, upon attaining the rank of Eagle Scout. Mr. Mulvihill is a resident of the Midlothian District. He will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board ❑ No RECOGNIZING MR. MATTHEW AIDAN MULVIHILL UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Matthew Aidan Mulvihill, Troop 845, sponsored by Redeemer Lutheran Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Matthew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of June 2015, publicly recognizes Mr. Matthew Aidan Mulvihill, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. �y CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 118AGENDA Meeting Date: June 24, 2015 Item Number: 14.13. Subiect: Resolution to Recognize the Outstanding Contributions of The Forgotten Initiative County Administrator's Comments: County Administrator: F-11 Ms. Jaeckle requests that the Board adopt the attached resolution. Summary of Information: The attached resolution outlines the valuable contributions made by Mrs. Angie Grant and the Clover Hill Assembly of God Church through The Forgotten Initiative, a national organization that mobilizes and equips the faith community to make a difference in the lives of foster care program workers and foster parents through service projects, mentoring and family support initiatives. Preparer: Marsha Sharpe Title: Director, Chesterfield -Colonial Heights Department of Social Services Attachments: ® Yes F-1No RECOGNIZING THE OUTSTANDING CONTRIBUTIONS OF THE FORGOTTEN INITIATIVE WHEREAS, The Clover Hill Assembly of God Church established a Chesterfield/Henrico Chapter of The Forgotten Initiative, a national organization that mobilizes and equips the faith community to make a difference in the lives of foster care program workers, foster parents, vulnerable adults and children through service projects, mentoring and family support initiatives; and WHEREAS, in her role as a Forgotten Initiative Advocate, Mrs. Angie Grant inquired about the needs of families receiving child welfare services at the Chesterfield -Colonial Heights Department of Social Services and committed to partnering with the department to address these needs; and WHEREAS, The Forgotten Initiative has ongoing service projects such as providing Journey Bags, which are backpacks and suitcases filled with personal and comfort items for children to have when they have to abruptly leave their homes, and the First Response Program to meet urgent needs of youth aging out of foster care, the youth's relative caregivers and foster parents; and WHEREAS, The Forgotten Initiative supports the department's Resource Family Program by assisting with recruitment efforts and hosting monthly Connect support groups for foster families; and WHEREAS, the organization sponsored Project Sunshine, a project to redecorate and equip the family visitation room to make it more conducive to quality family interactions and hosted the annual holiday party for foster children and youth and their foster families; and WHEREAS, The Forgotten Initiative has supported child welfare workers by hosting appreciation events, giving workers encouraging notes and gifts, and providing car kits with helpful items for workers to use when transporting youth. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of June 2015, publicly recognizes the outstanding contributions of The Forgotten Initiative. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to The Forgotten Initiative Chapter and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meetina Date: June 24.2015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 14.C. Subject: Resolution Recognizing Mr. E. Wilson Davis, Jr. for His Service to Chesterfield County 11 County Administrator's Comments: County Administrator: L / Board Action Requested: Adoption of attached resolution. Summary of Information: This resolution will recognize Mr. Will Davis for his outstanding service to Chesterfield County in his role as Director of Economic Development Department. Effective July 1, 2015, Mr. Davis will retire after serving nine years as Director. Preparer: Bill Dupler Attachments: 0 Yes F-1 No Title:. Deputy County Administrator RECOGNIZING DIRECTOR OF ECONOMIC DEVELOPMENT E. WILSON DAVIS, JR. ON THE OCCASION OF HIS RETIREMENT WHEREAS, Mr. E. Wilson Davis, Jr. is Chesterfield County's Director for Economic Development, overseeing the daily operations of new business attraction, existing business retention and expansion, entrepreneurship, tourism and revitalization programs; and WHEREAS, Mr. Davis received a B.S. in Business Management from East Tennessee State University and his MBA from Virginia Commonwealth University; and WHEREAS, Mr. Davis is an active member of the International Economic Developers Council (IEDC), receiving "Certified Economic Developer" designation, a professional certification acknowledged worldwide recognizing those who have achieved the pinnacle of excellence in the economic development field; and WHEREAS, in 2008, Mr. Davis was the recipient of the Virginia Economic Development Association's (VEDA) "Cardinal Award", their most prestigious award recognizing outstanding professional accomplishments and service in the economic development field; and WHEREAS, Mr. Davis served as a board member on various boards including the John Tyler Community College, Virginia Capital, Japan Virginia Society and Chesterfield Chamber of Commerce; and WHEREAS, Mr. Davis is past President of the Virginia Economic Development Association, past Chair of the Economic Development Committee of the Virginia State Chamber, and Chair of the John Tyler Community College Foundation Board; and WHEREAS, during Mr. Davis' tenure and during one of this nation's deepest and prolonged recessions, the county saw announcement of $3.2 billion dollars of capital investment and creation of 8,588 new jobs, the highest numbers since the creation of the Economic Development Department; and WHEREAS, Mr. Davis oversaw the successful location of new business investments, most notably, Sabra Dipping Company, Uptown Alley, Capital One, Medline, Amazon and the expansions of Maruchan, Honeywell, Hill Phoenix, Sabra Dipping Company, Campofrio; and WHEREAS, in July 2014, the largest Chinese greenfield capital investment in the nation's history, Tranlin Paper Company announced it would locate in Chesterfield County, investing $2 billion and creating 2000 jobs; and WHEREAS, having devoted nearly 10 years of public service to the citizens of Chesterfield County, Mr. Davis has exemplified outstanding leadership, wisdom, vision and dedication. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of June 2015, on the occasion of his retirement, publicly recognizes the exemplary career achievements of Mr. E. Wilson Davis, Jr., thanks him for innumerable contributions to the citizens of Chesterfield County and the Greater Metropolitan Richmond region, and extends to him heartfelt appreciation and warmest wishes. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Davis and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia.. June 24, 2015 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Steve Brickell 2. Chris Perry 3. 3 5. Evening Session #2 (End of the Evening Agenda) 2. 3. 4. 5. 6/24/2015 SPe-ct Ke v-# a C k r t, s pe"re j e � `"i0a<n IKy ,till Munt A' E C' A www.chesterfieldoburvencom/ vrs/2015 06-P/Font Page/Hidde fees still ha t_Mldloth a ho eownerahe �¢ Q {�` � Ga Udit t010^ p V"r T« &YOM... f,1 Sec 94M-O.6tW... iy...w After discussing the matter with County Attorney Jeff Mincks, Board of Supervisors Chairman Steve Els%ick questioned whether the board has the legal authority to dissolve the service district. "Staff is not recommending that we do that," Elswick said. Allan Carnnody, the county's director of Budget and Management, said that service districts are one of the tools at the board's disposal to address the impact of residential developments that were approved previously with no cash proffers. '"I ie question is, `How do we all share in the cost of infrastructure?'" Carnnody said. The land on which the Queensgate subdivision now sits was part of a much larger parcel that was rezoned in the late ig8os. One of the conditions attached to the zoning approval required that before anything was built on the property, the developer was obligated to fund certain road improvements in the area. Local leaders envisioned that the area, generally known as Centerpointe, eventually would become the county's de facto "downtown." They knew they needed to upgrade roads in that area to handle the influx of vehicles resulting from new office and commercial development. 13 fj` POWNITE PARKWAY/CHAR) ER COLONY PARKWAY INTERCHANGE SERVICE DISTRICT 288 \� m alaRU r eltl ( Powhite Parkway - r -- -._ 0 amn wn�v+ U rrr■ Nwa..r uca iv�wm .,,,........� e � `"i0a<n IKy ,till Munt A' E C' A www.chesterfieldoburvencom/ vrs/2015 06-P/Font Page/Hidde fees still ha t_Mldloth a ho eownerahe �¢ Q {�` � Ga Udit t010^ p V"r T« &YOM... f,1 Sec 94M-O.6tW... iy...w After discussing the matter with County Attorney Jeff Mincks, Board of Supervisors Chairman Steve Els%ick questioned whether the board has the legal authority to dissolve the service district. "Staff is not recommending that we do that," Elswick said. Allan Carnnody, the county's director of Budget and Management, said that service districts are one of the tools at the board's disposal to address the impact of residential developments that were approved previously with no cash proffers. '"I ie question is, `How do we all share in the cost of infrastructure?'" Carnnody said. The land on which the Queensgate subdivision now sits was part of a much larger parcel that was rezoned in the late ig8os. One of the conditions attached to the zoning approval required that before anything was built on the property, the developer was obligated to fund certain road improvements in the area. Local leaders envisioned that the area, generally known as Centerpointe, eventually would become the county's de facto "downtown." They knew they needed to upgrade roads in that area to handle the influx of vehicles resulting from new office and commercial development. 13 fj` 6/24/2015 POWHITE PARKWAYICHARI ER COLONY PARKWAY INTERCHANGE SERVICE DISTRICT l �r `l aammx Ite Parkes Y j Coinly, Of CMadrhlIt Y x Midden het 960 haunt ba www.chesterfieldobserver.com/news/2015-D6-17/Front_Page/Hidden fees still haunt Midlothian homeowners.html ! _ c i° App, f cen U*ky Lori, ,_Y.9—Tethavow (,t Saa 94(k-tlarwau- Ipgae W.W "Had we luiown about [the service district], would we have changed our minds? Probably not, but at least we would've been able to make an informed decision," Perry said. "The transparency of this hidden tax is abhorrent." Elswick noted that the county makes such information plainly visible on the deed of each property located within the boundaries of a service district or conununity development authority. That, lie said, is the extent of the county's legal obligation. "The county doesn't get involved in private real estate transactions," he added. "That's not our role." Return to to O Share / Save 9) y 3 Comments Sort by Top This is the only legal burden of notice placed upon the county. .,nty/codes/code_of o d ... nodeld=PT1ITHCO_CH9FITA ARTIIREESTA_DIV4pO PAARCO: Codes Archives k Ordinances - antl [he facllltles antl rvicese V � proposed wIthln the district. Sec. 444. - Plan for proAdmg the facilities and se—es w Mm the district IS-9-45— Benefits which can be xplMed from the p—slon of the I facaRles antl servin5 to the dl.Irl- Sec. 9�6. - Review of status oI service district. Sec. 9.4 T. - Recordation. Secs. 9-40-450. - Rese—d. ft ARTICLE 111. - TANGIBLE PERSONAL PROPERTY TAXES r ARTICLE W. - REAL ESTATE AND TANGIBLE PERSONAL PROPERTY TAX EXEMPTION EOR S CERTIRM OUR ENERGY EQUIPMENT, a Muntdocs &Links - ll6snow Cl— QFE�®® ulxr.ywu. ueuru.euw.r rc wurny rvr sire ♦vrnuucuvrr ur y rur�ia.rrruva u�a..rrua-ur is /Ord. a/ t I-SS-oNSI. 4 11 Sae. fes - ReNNv of autos o/ aNYlq dMtrlet. % 0 li ® (b After the completion of the construction of phase three of Me project as described In subsectlon_2=4Mc). consideration of this division shall be placed on the agenda of the board Of Supervisors for the next meeting following the completion, So that the board may consider whether any additional facilities and seMces are t0 be provided t0 Me real estate Mthm the distinct. Or what other action. If any, should be taken with regard t0 the district. sec. 9. 7.-Recerdatlon. % C ® Ea 921 Anabstract Of this d-slon Shall be recorded among the land records of the Clerk of the Circuit Court Of Chesterfield County s0 as to p4ce subsequent purchasers of any property located In the district On notice of the supplemental real es ate tax imp"** pursuant hereto. /oro. e/ r 1-11-0SIL. 4 " Salads. s -Ams -s0. - Rai—Wed. 9. C fel fa O scroll to Top 6/24/2015 3 '.t7x - • N 7.13 r A—.'d QUEENSGATE (. evuo v,tt MQ,Y.,�K tv,Yl40ts .tG SECTION 1 cwv tt.rw,rr 6K .tN �M�ra nr au�[.�: orM �u:A• u` r,:v.�c o n°tpvfs uwnw .K vnr ro,..t p+[iin� a -as ttvn,nn; tt:ut^s e vwvlr � .., ,y nr voF . nvsr s.,Kr h M tt/&•+tr nl./•,G ur .fc s,.Ikrycnt wiliK ew<w%xvKf x[pw^r e, niwrvwK uix�uT�r.K [ bw,Rkr [r vY.x. [ ,s,an;r[b [w .ii un [r., r.}sn .n. rw Kr .ryiM aMn Mof i • [ w .mrc eq. 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L�u•r :, e�eyr\ .o I� uu ae�''""""wi •.a ',ii aussnn.n r.+x. ±btx w c. , �lulnu �_J�-"-`�:;�^•J � w„•.s ,. ..o• �,tir..aa..a,..[r....�.n,.,ww.,,.�}„n.,.ts �., n .t �,.n ..r.,..,�„ uuh•.aar ,KeC+,N xYK[ �[t }in<r. xai6sc r7 ,rxm n eh 14MA , 4,lLr q ANEA TABLE u'rM`4[a. ""° � � un.m vvn �"" ; [[ m""' �.,nw •, . tiM' M[r.M t rt. w . r ut s. a ue .an r eua ea, fai r,¢ n anu.a rnt u.t,na �_��-.ep,[un smt,n� n 4.,•... r:•-rn.. r...n,r. i. wof•..,[ cia. I eatwa r+t r»rar n nu nKarte .>. +r ,.rn�n ws Ksaw i :.i wso trr 6/24/2015 1H Buried... In as inconspicuous a place as the County Government & Centerpointe developers could legally get away with. wvvw.cMstNrfield.goYi eSel asp ESU LLC. A MRONIA uGIED �•�••-•r ec.-m vr,-..�-m. c.,..� - — --. _ wSWNIA. MN 0[R Y1 NAPE MS: R "IE �IOYEO ANCRI 1111'"1 15 IEY'CNs BLE 11PAIN ICN.NCC OI III[ RE rAhnC NHL 9 RN: I_EORNEWS ASSCpArON IS RESPMSAR.E FOR YNNTENAM:C a CFM YAC! RESTING "CNS RECOR0E0 N DECO M Isft PALE Ll '��"� AES C -N EAPIRES' _�1JELffiy1—_ 10 NO STRUCIty:E E- S REL RE N.LOtEO ON TAME ROTI-V-NAES 'M MOUE ME CCWIYENICF, OR M[ ISSUANCE O. A .01 LANG UX It— M n•C IO CLEAR LONE (YEASI,IEO egOA ME EOOE OE W ROAOMAVS RAVEYEIt1 M1 IW} NO IErk p.zy OASSIRUCNRE EYBCLUSNI T MLL K PCRMIIED MAf IS CLOStR tM S' fROY ME EOG[ 01 NAWWNf, M RIE PUBLIC SIREEI, OR wtl(R "IAN V ADIK Ng 9ARFAOE CF INC 0.IK. 11. NO EWE (RES HERE MXRKD WR MTS SLRLEv: NO S D1 NAS PERF WO r0 RE— EVOIENC! O A OIA%t OR WER,�VEYOR'S CER7IFlCATE• TL N.LILNAL I SREOAI XIBACA -11K RE rNNEO, UNL " RAYN�NO 10 OR DES1 (,E Y♦ •I:OW.lOI;E A.�U 0E C 0KS SUDI REYOVH. ;iCWANEYEN IT AS SEI IOAm N R -E CN n.[ PROP[R" iN RIIS y WYIION IS LOCATED �N II�E PCM�I IE PMRNA�-WIMIM CDI PWNNAv NIE111I S XRNC[ ✓LA r51iE' SI,BO,g—S NOI NEEORUA OO OSTMCI, A XRNC[ DSTRCI 4KAIt0 VLPSUAnI IO vA. COCC XCRON 1SE-EA00 C1. EO MO '0 MC CNMIER A tNE VfNSIEREE10. ONIA AK BECK CCYi COUN" a OIICSICPFRlO XCnGNS 1.1 ANO L_A x AWIrCN 10 C REAL CS1A1C 1Ax YPDXD ON ALL REH CSi C N RIE - YEN IS M'F K Xr B1 CNE +EAR COON11, µl VNCpCN" LOCATED A RtC SERNCE CISMIC1. INCLUUINO MC MOIIXh iN MS -SON. IS "&Ct 10 A NCCO<DA nCN (i MS PLA 1. SI.PPLEYENrAL REAL CIMIE A 01 50.15 PER 61OW Cr ASXSXO WWE. FOR AOORONAL wORYAIIOt CCMCtAIVNG - IA S[RVxt DSIRfCE. XC K COOL 0' RE CMN" 0! r,I(SRA1E D. XCMNS 1- IMMCN 1-A1 MD A1S11EAC' 01 TAC) CRCEIMCE. RECORDED IN M( GERM'S OFF. OF M[ PRCL-1 CMR( OF CNESIERMLO CMN" iN OEED BOOR 6106, PACE TIT U� SSACI IA - CYPLI MM IK CNKIIEWIELD I— JM G ORDNMCE AES I G1 i5 SRY/BAIO FACAI PTEs MLL K �. I[. SAY/BNP STORY NAIER YMACEWN' YANIENANCC ACRECYENt PCCOROEO .R COED DOOR 5119, PAGE 4IN STALE OE NRWNIA Q U E E N S G, COVN fY ff CII£SlERfrELD IN ME CLEWS Off/CE Of nfE CIRCUIr CCURr r,) SECTION PW COUNTY Cf 6 rSfEWIELO. n S ao_ ME aurvlo"N SCALE: AS NO tEO DECfN AS PR£S£NrEO ANO AO-1r£O M A. Y":LO MIAN OIS1NICr 616 REOORO AS Mf EA. RECIS �201 �T1C4 COu y 0f 0Mt01W4, I. x f 1 SEE. 945. - BmeKts wNL _ � % NiddM fin stlll h T N x f C A _ www.chesterf,eldobser rcom/news/2015-06 17/Front_Page/Hidden f"s_still haunL Midlothian homeownen.htmi Q _ App, r C URNiRy L.9.n Vn,—TRth B VDN.., f 1 Sac 2-40. - DAfN1INx._ q W -A "Had we laiown about [the service district], would we have changed our minds? Probably not, but at least we would've been able to make an informed decision," Perry said. "The transparency of this bidden tax is abhorrent." Elswick noted that the county snakes such inforniation plainly visible on the deed of each property located within the boundaries of a service district or conununity development authority. That, he said, is the extent of the county's legal obligation. 'The county doesn't get involved in private real estate transactions," he added. "That's not our role." Feturll to tou 0 Share / Save 9)y j 0 3 Comments Sort by Top 6/24/2015 5 Where would you go to find your tax rate? �j COYntY ofCM#edsld `. ....'. t C /i n—h-wfield.guo/?i nt-aspx7d=21 PPs V r, be. 4aCYty lop. I} VY91nBec�& VC- I f I-9.4M-D.&Cita... Bon Voyage O Clover Hill District - Arthur S. Warren Perhaps consider building a house to retire to in my neighborhood. We have first floor master plans and an exciting opportunity to invest in unnecessary transportation facilities for an Clover Hill Di indefinite amount of time!! 6/24/2015 I Government z vta .[rota Local Tax Rates t uPcordltla weNrs - e y ansa at suPervlsnre ❖ Fiu•.: .', u; •.,it,._, v�sa� -Com FV2O15-FV2O16 Tex Rete. (eat on April 29, 2015) 06/21/2015 - 3:00 PM 0 Boards and Isslons r aim center c mleslon ® Open G—rnment D r ai 06/25/2015 - 7:30 -"- __...- O OOII e N wSroOR1 ac[oi R.O. of 11 lve Tax -- i Citi—W,Bd9tndvlsory - -- O MOM Socldl Medl Slt 5 fOr (Deter nlnC: FMV) I. Rafe IT Comm ttee Ch- eAerfleld County FMV) 06/25/2015 - 1:30 PM -- : cod Ordlnantes ., 'e cn„nty-s n f of 6 County Seal (Based On d6RG65 1 market value) 100% §0.96 E0.96 Yee lien C mlttee 06/22 9/2013 - 1 00 DM ♦ Elettl0n Results ommittee a� ucur i c , the F e � S[rateq"r-. F1111 -'-- nal property Tax 06 39/2015 - 5:30 PM Our Communities f— nr I ISustain Bon Voyage O Clover Hill District - Arthur S. Warren Perhaps consider building a house to retire to in my neighborhood. We have first floor master plans and an exciting opportunity to invest in unnecessary transportation facilities for an Clover Hill Di indefinite amount of time!! 6/24/2015 I 6/24/2015 Enacting service districts on uninhabited land and exempting developers from financial responsibilities will not bring us any closer to this: t-----L--J I t� LQ I C. -Y. vigi.,. Ph - Powhite and Charter Colony Interchange improvements. Coming some time in the next 200 years.... Maybe O ♦• C www.clxetw nnld.vov. � � � ,� ... i . i uPCOMINC EVENTS T rouoM1fere Plen Ex/)rc'.titi Kfu. F1%('Mn�lv.iloltl EyV.•.... B2x cn wnnitu �.� RESOURCES 1,V�0T .Nl T, Oe nxport�tic P.rtmo. c.I Tr�T - Where would you go to find your tax rate? �] co.,.Y n cnattwxm. � x t C' 1f 6wmY.chesteraeld.gov/qo e�nmen.asp.rld=n .0 —. app, L7 �i Ger. {i,PRY lapn Li Vryir••T• III W I... I.I Src P -W. - N iniln- �p{pf wn•il Government Local Tax Rates O Bparas an0 commisslans -- 1/ -1- FY2015-F201G Ta: Ratan (*at (fat on Apr29 il , 2015) Opd. GOVMImMt D �— O Online Iflv)5t'OMn Ryi0 (% Of ax O OfltUal SoacOla Si[ fw FNV; miReY aJMFNV) Rate" R st Cneaflel0 County Ray Efrate Tan ♦ C00e of OnilnancYs (Based W asms6a 100% 50.96 51 � County seal markN value) O EleRim Results Strategic Plan QgFirnal Property Tax OPCOMINO rrVEMTS .) Baan of Supervisor. 06/21/2015 - 3:00 PM .) F•a1M Gnnr Gmmnslon 06/25/2015 - 7:30 AM TaX COU nlK .uEg t AEyftoly 06/25/2015 - 1:30 PM i Pl. t(yy Mo — I E pl yae B! flt Committee 06/29/2015 - 1:00 PM mitt•! on KR Future y 06/29/2035 - 5:30 PM S.Min Ow Communities 6/24/2015 P Road Projactr u.•L1 n,....1,�••,, a...• nl...• Upcoming Proj—tR Rn.,.. Klr. vmmn� re2ee n"'•r�`e'••.. SIricYValk L—ks_lutv:_1Nkic�)Iaaly..SJ)Ilea..l1netlSo_ Layt.l.vstfll.�•cO l`.tu ltrvnY my F rI 1'r nftic Vnla,n,.•x+ . MLclluUrinn Iur nl.ikr (Ruull' 60) WI[icnlnL 0lal. Br. r.....1.,,r1 (Oki St., Ot+ A—.d W Ruulr 30) © ® P.oylci.•.,It.1 ..l•�-.i. 1. ..k. . liO.lats•. la,, -11-1--l—, ii."ul.i 1, k' vI11C • R9USC._lU.L KL._L. tt>_3-��1_WLal FluU • Routc• 00 Wlclonln— NV -1—f Co Old Uucklnal-nn .a l l I.• C_. Srnokc+n ec. lid—lit Un 0 ctlOn fli—I Ranlcl WIUcO111O • . Mltlloln n Tln.rl)�tty�-___(�_naptl Irlt r ., I.v,. .,I c.n.�-.L �I n..l<I I. A44— w rr.rl..+�k to r.rrnnk•• • w eltl Tren•porintlon W-1—:1.. K1(kl.•nl.Ip, . WoolUtlpe Rund.(:ua:Yc._RonllU..lna:•I.t olA yA r.+i. iu�I�. Recently Gfalrrsplotaid uPCOMINC EVENTS T rouoM1fere Plen Ex/)rc'.titi Kfu. F1%('Mn�lv.iloltl EyV.•.... B2x cn wnnitu �.� RESOURCES 1,V�0T .Nl T, Oe nxport�tic P.rtmo. c.I Tr�T - Where would you go to find your tax rate? �] co.,.Y n cnattwxm. � x t C' 1f 6wmY.chesteraeld.gov/qo e�nmen.asp.rld=n .0 —. app, L7 �i Ger. {i,PRY lapn Li Vryir••T• III W I... I.I Src P -W. - N iniln- �p{pf wn•il Government Local Tax Rates O Bparas an0 commisslans -- 1/ -1- FY2015-F201G Ta: Ratan (*at (fat on Apr29 il , 2015) Opd. GOVMImMt D �— O Online Iflv)5t'OMn Ryi0 (% Of ax O OfltUal SoacOla Si[ fw FNV; miReY aJMFNV) Rate" R st Cneaflel0 County Ray Efrate Tan ♦ C00e of OnilnancYs (Based W asms6a 100% 50.96 51 � County seal markN value) O EleRim Results Strategic Plan QgFirnal Property Tax OPCOMINO rrVEMTS .) Baan of Supervisor. 06/21/2015 - 3:00 PM .) F•a1M Gnnr Gmmnslon 06/25/2015 - 7:30 AM TaX COU nlK .uEg t AEyftoly 06/25/2015 - 1:30 PM i Pl. t(yy Mo — I E pl yae B! flt Committee 06/29/2015 - 1:00 PM mitt•! on KR Future y 06/29/2035 - 5:30 PM S.Min Ow Communities 6/24/2015 P It's pays to have friends in high places that can eliminate risk from land development opportunities. It's free monev! ! F C hAm"tarfi.1dobservwc<om' 1,1 2015�06,9/F10 _fage/H,dde �`- Mn _. r ce. i.. '" . J V.y�wf.te[a a vDx._ ,a Aima, rw.. - n.a.mo... i,::,d ..x 4 _^z IN According to Carmody, the interchange won't be needed until a much greater level of conunercial development occurs in the Centerpointe area. Nobody knows when, if ever, that will come to fruition. But unless they move, the Perlys and other homeowners in the service district will continue to pay additional property taxes for the foreseeable future. "The developer has successfully passed along the cost [of required transportation improvements] to people living in the district," Gecker said. '"ro niy knowledge, there is no other part of the county where people pay more for the purpose of building their road network." Under the terms of a community development authority established by the Board of Supervisors in 2007, homeowners in western Chesterfield's rapidly growing Magnolia Green subdivision are required to pay a special assessment to fund improvements to nearby Otterdale and Woolridge roads. Those road construction projects are to be financed through bonds issued by the conuuunity development authority. The bonds will be repaid through au assessment oil property, owners. Developer speaking (to Richmond Biz Sense) of Centerpointe's lack of cash proffers while conveniently failing to mention Service District inflated tax rate. center point )r k.veratone cb-o..li e.Iefr HouMecourw drove the development .t at. pram 71..y w nta to b. h.— 13.1.1111 ' a bec. a.w of the trnnwportwtlon network. we've kind of been matt—k-a the doaide Arammid.nti.1 rina. of the PropertY now. '171—'171—hnpA vinR houxina mo—k— wo.t of drove our ability to the ra•aldential pnnion. Sum, ..orad al Sa•nxa•+ J o1Mcrw 1. no fax oo ur rrxldrntlnl nitxl I—— hce.+.. I.IK toi.i'. .n...rr......M.A. da.•loyn nt fu a'hesf.a•ffclal. 1'r1 Rlvea•afonc I—. w I..vloye. wlturd on for n In.•Q!-srnle apartment ay.nplex I.e.•e at Ca•uta•rfaolntc. How hwa tha ...... w ny been nhlc to P.uh nl.en<I1A dm,.Pite tl.e faM.000-Per-.lour a-lan r=e4 Chri.atopher Co da: With 11—nu—tam that we talk about with dcvcloyew r - <.�a,.,xtopher n these Antes, if wa load tba full cash proffers that arc I- An Cheete fY Id. the develoynwnta wouldn't be viable. 771. food nawa is Cantarpointa www son.d In 1h. lata 'Mos by the The paoffaaa did.i t axiwt then. It www toin= to be aon of a southafde im+abrook, but there Juat maw ata't the need for 70o acres of office in the Iwte 'Bos In Chesterfield County. But the Atlee pan A. it's kind of'. wtAebyen wnlns c.... It can be —tail, it can be matnummita, it can be hotels. Ii98a With two w/f1sle-fmnily p Jeota at work mad w+aother net ti— way. PI.— a I.M. n PwRmcut P. fact, yo said he Iookinz wt np, to about Ooo naw . Im1ancea. Wltnt will Arrow paolale to Chsste.•flald to nil thea. Icon ? JO: 711. troaidant/mal la driven by {rest school.and z- I -on v onaoatiacceaa.'11na /a the Midlothian u Hizi. school dlslct, which A. of u.. b.-. If ...t 1h. 1:—t, ac bout diwtrlct ..+ Cl- 171.1d. 1•..a+ can ba. to shoat pa.a++p i.+ -.S .»i.+a.tes, downtown in _ + m.a+ntcx....aA the af1`, rd.bihA, hcr.- ix >;..:..A t.. 1..- o+o. h 6/24/2015 9 Buried... In as inconspicuous a place as the County Government & Centerpointe developers could legally get away with. _AILL_ Subdivision MIT Drawing - Google Chrome Q -� O wLvw'.dwstmfwid.gov/eSe ices/Rea)BtateAssr !Leg., trey- LLC. A v11GNIA MM IED - - - +.NfANA A. UNDER YT .-ES'. a THE —EOANERS ASSO .— IS —ONS— Ffp YNNICn.NGE V THE RETAAAG RAL, ' 9. THE NWEO'ANCP'S A—.,... IS REYON5 rta MNNTENANLY IN DECN'ACF RESIPoCOG- RECOPOCDDRIV N OCCO 9,Xx 94141L. PACE 9411 AES C .N EXPIRES10. NO SIRUCIIGE EVBELu AAMIS NEL IN KLONED ON —1 RGN1-OE-- XE— M1E C--' S. G1 IFC ISSUANCE W. •+001 UND USE PlRwf. AMW ME 10' CLEAR LONE (KASLPED FROM DE EOCE OF THE ROAtibill PAN:MENI DIT 10'). NO 51GIA TURF: SIRUCNPE EYORUSnYFNT RILL M PEDu TIED MAI 15 CLOSER MAN Y FROM — EDGE or PA—r, DI, DK RU9UC SIREET. GO —I R MAN L' AWN: TIE SURFACE IK nE D -E- 11. NC EE uEEIEMES ACNE 011-0 OURAC MIS SI:RSEY', NO STUOv —I 111—D TO —0— EVDEGI NCE Or A GIAN: ESURVEYOR'S CERTIFICATE t1. NAD:Rµ t SPEUIL Sf TBACR SHALL 9E RE INNEO. ,ARI N 0.AnNA0 TO THE UES! U Y AHO—t- AVO BE C VL5 SOON REMOVAL. REONRENEh IS AS SET rCRM N ME GP THE PROPERTY IN MIS uDo—ON IS —A,,. W IFC PCAYIE PAR%PAY-GIMIEP —.1 PARN•AY 'NIERCNANOE SEANCE GEES ERF wOGNGCAS rlyi NECCWOA nO CIS1RICf, SEANCE Did— OTEA110 PLIIANT f0 VA COCC TO 15.1-1{00 ETA 5EO D TO ME GIARIER OF THE C SD _OMA HAVE DECK CCYI CWMIY p CNCSIERII[LO SCCnGNS 21 p j. {. Al Apq NKA 0 MC REAL ESTATE % A{POSEo ON ALL PEAL [STAT[ W M[ ...... S L- �EOr GNE EAR COL IY, AL PROPERTY LOCATE0 iN ME SfPNCE Dd ICT, IHCLUDNC E MOM— W DNS Raor5GN. IS SUB.ECI O A aECGPOe nGN Or 5 SLPFL£MEN IAL FOAL E—DE TAX OF t013 PER {10000 OF ASMISED vAWE. 1011 AW—Al �NmIIMARON C/MCERNNO ME SEANCE —RIOT, sit K CODE W DE C—TY OF CKSIERFELO. SECDONS 2-{0 TNROVGH 9-{I AN AIEST14— rF � IAC) CR NNANCE. RECCROEO IN DE CLEML'S OF— Or THE CWCLII COURT OF CHESIERFELO COUNT1',N GEED 000% 4136{. PALL III. CR CO 9AC) I{. 5 CCY0.Y .N IMC GES IERn1LO GOON ry lLMI1NG ORDNANCE SCS 9SAC) YIAC 15 . 5AN W rAGUnES .1 0 10 AC 1E. —,—P STORY RATER YANACEYENf MANIENANCE AGREEMENT PECORMID A CICO DOOR 0!141, PAGE 118. SrA r£ OF NAGRIIA Q U E E N S G/ COON ry Cr CFIEs IERFIELD SECTION w ME CL£mx•s OFFNCE Or nl£ ClAtulr COUmr Cr ME ca/Nry Mr CIIEStsm"ELD, nus .uD . [tnxn SCALE: AS NOTED DECEN CIA OF CfflfON _ , 20_.. M£ P1A1 31IONN LIn' E1.1 IU♦ 'A'I LOTHIAN DISTRICT CHF mECOIPD ASSMe LAW rD"Itec i AOA!rrftl rU M£ /,D^2/I�M711 J� �.�� Where would you go to find your tax rate? (} C•Nra11R CI1•mT•LE V % - �.:, !- - 0 N 6—.chesterfield.gov/gove,n,, PPT GenL 1,•y L. 9.. VP —T—aVDH... Government Local Tax Rates "It Co. •� boad of SU v10,E -- -- - FY2015-FY2016 Tex Rates (wt on April 29, 2015) O Boards and Commissions O OPen Govemment Der Tal • Online Newsroom or Ratio (% of Tax O Of oal Social Media Sit s for (Determines FMV) Rate• R Che erneld County FMV) ♦ code of Ordinances Real Estate Tax _ (sased 6n aase--a 100% 50.96 Q ♦ County Seal_ market value) O Electlon Results O SI r, zr)r. VI.111 nal Pro Percy Tax UPCOMING LVET. .S 0oard e1 suuc.: 06/2•/20!3 3:00 DM .j TN.alm c.oier commission 06/23/2013 - 7:30 AM Tax CA •s 8UCget Advisory e -5/12101115 - 1:30 DM .._...-_ _..__ ] 1 t h Ia a E PI ye. -ee �e et committee 06/29/2013 - 1:00 PM . C Ines on a 06/29/2013 - 5-3:• G" .. Sustain Our co, 6/24/2015 10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 RF AGENDA Meeting Date: June 24, 2015 Item Number: W.A. Subiect: PUBLIC HEARING: Ordinance to Vacate a Twelve -Foot Alley Within Block 1, Laurel Branch Farm Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a 12' alley within Block 1, Laurel Branch Farm Subdivision. Summary of Information: Calvary II Revival Center has submitted an application requesting the vacation of a 12' alley within Block 1, Laurel Branch Farm Subdivision. All of the landowners adjacent to the alley support this request. There is no need for this alley. Title to the alley will vest in the adjoining property owners upon adoption. This request has been reviewed and approved by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: ■Yes F No # 0G 011 32 "VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate a Twelve -Foot Alley Within Block 1, Laurel Branch Farm Subdivision k5l ORD'INANCETO 00, VACATE AN ALLEY N ChestEsfield County Department of Utiffies .dzmglb� I w S RF -P/ rul 011, 0:1 Rrehmoub 15imes-3ispatc j Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date June 17, 2015 Date Category Description Ad Size Total Cost 06/17/2015 Meetings and Events TAKE NOTICE That on June 24, 2015, at 6:30 p.m. or as soon 2 x 18 L 182.00 TARENRCE That m June 24,1415, at B;� pm or e5 scorn thereafter as may be heard the Board of Supetuisors of Chesterfield County at its regiddar rr>Qetirg p�� the Pi61ic Meeb'ag Room of Ctrestefield County, Uo ginia willcansiderthefolbMogordlr�ceforadopti�n; AN ORDINMCE tovacate a lT alleywdhU <dodc 1, laurel Bff Farts SubdNisuM, raorded Oec�nba 1915, m the Oerk's Office, Ciralit CoA ChestdiiddCounty, Yrg la,in Plat Book 3,9Page11S Information regarding the pprrooppoosed ordnance is on the In the office Right of Way 01icein Chesterfield County,Yir 6k and maybe ew. fried by all interested parties between the hours of UO aA and 50 pm, Monday through friday. Thehealiisheld ata public W4. designed to be aaessfble to per. sons w ith dlldiliitia My persons with questions on the aaessibTity d the W% need fa reasonable amommodations should emtact Jao- ice B. elaldey, Clerk to the Board, at 7481100. Persons needing into• pridu services for the deaf must 0 N Cldtothe Board no lata tfanlune l%XIS. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on June was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/10.06/1712015 The First insertion being given ... 06/10/2015 Newspaper reference: 0000176991 Sworn to and subscribed before me this t rl "�iFa Nota Public � Supervisor JUt.2 2 KIMBERLY B HARRIS NOTARY PUBLIC ealth State of Virginia Common 356753 of Virginia 1 j City of Richmond My Commission Expires Jan 31. 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU ° CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 G\. I749. 13z R AGENDA Meeting Date: June 24, 2015 Item Number: 17.B. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Thirty -Foot Road and Portions of Ten -Foot Alleys Within Block B, Map of a Part of The Village of Bensley County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a portion of a 30' road and portions of 10' alleys within Block B, Map of a Part of The Village of Bensley. Summary of Information: Iglesia Bautista Misionera has submitted an application requesting the vacation of a portion of a 30' road and portions of 10' alleys within Block B, Map of a Part of The Village of Bensley. All of the landowners adjacent to the road and alleys support this request. There is no need for the road or alleys. Title to the road and alleys will vest in the adjoining property owners upon adoption. The county will reserve a drainage easement private and a SWM/BMP access easement over a portion of the 10' alleys and a drainage easement over entire vacated area. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes FINo Title: Real Propertyger 61 CIO _151; 35 "VICIN ITY SKETCH PUBLIC HEARING: Ordinance to Vacate a Portion of a Thirty -Foot Road and Portions of Ten -Foot Alleys Within Block B, Map of a Part of The Village of Bensley 9 2m I ORDI NANCE TO VACATE PORTIONS OF A 30* ROAD 41 D 1 a" AL LEYS m IN Chesterfield Sourit�v DepartmiFrt of Utilities dmmsmk� . Amw"Mmk In No S I hai - 416.67 +W 0(_ OLIJjl� 10 onuo'.7 �RYCl�titvnD �Yttre�-�r��c� Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date June 17, 2016 Date Category Description Ad Size Total Cost 06117/2015 Meetings and Events TAKE NOTICE That on June 24, 2015, at 6:30 p.m. or as soon 2 x 20 L 200.00 TAKENOTICE That on Jure 24, 2015, at 0 pm or as soon thereafter as may be heard, the Board of kperusors of Chestddd County at its regular Publisher of the meeting placepthe PublicMeeting Room ofChestdeldCounty, vP Richmond Times -Dispatch gha,enllmo derthefollo gadinancefaadoption: p AN ORDINANCE b mate a lift of a 30'road and potions of 10'al. Iaplat by Paul O Mapof a nw, dated May 1920, recorded Mal 17, This is to certify that the attached TAKE NOTICE That on June was on a plat by Paul Ifmg, GYd En�frieer, dat¢d May 1920, recorded May 11, 1920, intheCluhffice,Orcult Court, ChestdEldCounty,Vhginia,in published by the Richmond Times -Dispatch, Inc. in the City of Plat Book3,atNgeIN. Richmond, State of Virginia, on the following dates: �famlationyrcflarding the proposed aroire is on fde in the office Right of Wa ce in Chest eld County,11liginla, and may be exam• ined by dl Interested partirs behsterl the hours of 830 am, and 510 06/10, 06/17/2015 pm,tifondaythrolghlndayy Theheadrg isheldatapubGtfacilgdesipedtobeaaessibletopr- soruwfth�sab0ities. Any persorswrtllquestions onthe aocessiWkyof The First insertion being given ... 06/10/2015 the Fadi hlI or reed for reasonable accommodations should contact Jan. ice B• Bakley, Clerk to the Board, M 761200, Persons needing inter. prefer seftfor bedeafmust notifythe CIA tothe BoWnolater Newspaper reference: 0000176992 than June 19,M 5, Sworn to and subscribed before me this Notary ublic Supervisor SA, �. `(. f <WFRLY 4 HARRIS 1 NO`rxrnY PUBLIC State of Virginia Commonwealth of Virginia g 356753 1�, t City of Richmond My Commission Expires Jan 31. 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU _ CHESTERFIELD COUNTY G BOARD OF SUPERVISORS Page 1 of 1 i.AGENDA Meeting Date: June 24, 2015 Item Number: 17.C. Subiect: PUBLIC HEARING: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' easement for the Dominion Virginia Power undergrounding project on Satinwood Drive. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for the Dominion Virginia Power undergrounding project on Satinwood Drive. Approval is recommended. District: Dale Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager F-1 '�_Pu_�Lbo VICINITY SKETCH PUBLIC HEARING: Conveyance of an Easement to Virginia Electric and Power Company 5.BEMIN! BARNACL 'CT BEETLE 0\- - WD SA- I 0 D CONVEYANCE OF LAN E ASEMENT N B VD Chesterfield County Department of Utilities 1 V7di FA7 f=,,', N ADJACENT PROPERTY C:) C:) CMC> C'4 '-I- LO 00 C14 W >; co to Ar SATINWOOD DR. DVP 15' UG EASEMENT COUNTY OF CHESTERFIELD 4700 TURNER RD. C) RICHMOND, VA 23234 C) C) TAX MAP #-769688786700000 1-:42 ch: PO CD Ck'- U -j ct� LO C'4 00 ce- 04 W.< CO 00 O OWNERZ:'S INITIALS C) C:> Plot to Accompany Right—of—Way Agreement VIRGINIA E-1,ECTRIC AND POWER COMPANY doing business as Dominion Viraiiiia Power UG TIRrict MIDLOTHIAN Legend is ric — owns ip— oroug ounty—City State DALE CHESTERFIELD, VA Location of Boundary Lines of Right—of—Way Office Plat Number Indicates Property Line is Right—of—Way CENTRAL 14-15-0858 . Estimate Number Grid Number Boundary 7668700 0345 McFe ljy 4 29 2015 BD 0; 0 C".: i3 0 RicbmaD gimefi-Difivaiirb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date June 17, 2015 Date Category Description Ad Size Total Cost 06/23/2015 Meetings and Events TAKE NOTICE That on June 24, 2015, at 6:30 p.m. or as soon 2 x 16 L 92.00 TAKEROTICE That on June t4, N5, at U pA or as soon thwarter as may be heard, ft Boud of Su*son of Cheste ll d County at i regular mdN Im In & PublicMeebog Roomof 03AId Coin, VQ gmia,walconsldateConueyanceofal5�sementtoVi10i eddc WPulscompagEr ssceudy mAat4Tf>aTarRoad lntnnation r�arding the proposed conveyance h on file th the Po¢d of Way�ce�(9lestelfieldCounty,Yrgmia,andmayheexamthed yafl klwesW parties between the hours of 838 ax and R pin, Monday The hean�Ig is held at a public f aciliiy designed to be aaessible to per• sanv w�h disa6iities. My persons w�l questions on the ac�sibility of tl� W2 a reed fa nzomble iocommokbs should ceded leo- ice B, BI y, Clerk to to Board at 7413. Na needing inter• pretty swan for the deaf must odfy the Geek to the Boal no later thanlune 18,1815, Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on June was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 0 6/1 712 01 5 The First insertion being given ... 06/17/2015 Newspaper reference: 0000179337 Sworn to and subscribed before me this , I �!,vtq OaU�D a�_ NotJa Public Supervisor JA 2 Z 20115 8 HARRIS Nt79'NF;V S�l13LtC State of Virginia Uommt rnv3ulth of Virginia / City of Richmond 156753 ___RAN -,-/ My Commission Expires Jan 31, 2017 ��- My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 2015 Item Number: 17.11). Subiect: Public Hearing Regarding Code Amendment Relative to Bridge the Gap Ordinance Amendment -Part 2 County Administrator's Comments: County Administrator: Board Action Hold a public hearing and following hearing, adopt the amendment as recommended by the Planning Commission with the recommended staff changes outlined in the attachment. Summary of Information: As recommended by Moving Forward... The Comprehensive Plan For Chesterfield County, this is the second phase of proposed zoning ordinance amendments. With the amendment, the existing Zoning Ordinance Chapter 19 will be repealed and a new Chapter 19.1 would be adopted. Based upon this proposal, the Subdivision Ordinance, Chapter 17, should be amended where necessary to reference Chapter 19.1 instead of Chapter 19. More detailed information regarding the amendments is attached. Proposed amendments and related information can be viewed at http://www.chesterfield.gov/bridgethegap/. In March, the proposal was posted to the web for public comment and notification of the posting was sent to those that expressed interest in comprehensive plan implementation steps. originally the web comment period was to close in early April; however, as a result of input received, the comment period was extended to May 1, 2015. Comments and staff's response is attached. During this period of time, presentations have been made to two developer groups and a citizens group. Preparer: Kirkland A. Turner Title: Director of Planninq Attachments: Yes No �RCIN�' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Planning Commission Action Page 2 of 2 On May 19, 2015, following a public hearing, the Planning Commission recommended adoption of the proposed code amendments with the understanding that should the Board's action on a pending ordinance amendment regarding development standards modifications affect the proposed amendments, appropriate revisions would be made prior to the Board's final action. This is discussed in further detail below. Board Action Subsequent to Commission Recommendation On May 27, 2015, the Board of Supervisors considered a proposed code amendment regarding development standards modifications. Following the public hearing, the Board denied that amendment. Because the current proposed amendments were tracking through the public hearing process at the same time, staff had included the development standards modifications in the Bridge the Gap Ordinance. Staff Recommendation With minor exception, this project was not to change current processes or requirements. Therefore, given the Board's action on development standards modifications, it would be appropriate to delete that provision from the proposed amendment and insert the existing administrative variance process into the proposed amendment. The administrative variance process, which has been in the current ordinance for several years, allows the director of planning to grant relief to building setback requirements based upon certain findings. The attached document outlines changes necessary to the ordinance recommended by the Commission to delete the development standards modification and insert the administrative variance process. Revised: 6/02/15 11111111 wl • ® l1 The zoning ordinance is one of many tools used to implement the comprehensive plan. Moving Forward... The Comprehensive Plan for Chesterfield County recommends that the ordinance be amended in two parts. Part 1 of the amendments, adopted in 2013, ensured that Special Area Plan standards remained in place. This current project represents Part 2 of amendments which will provide the foundation for future revisions which will implement many of the guidelines of the plan such as streamlining processes, revising existing zoning districts and standards, and establishing new zoning districts and standards. Bridge the Gap Ordinance Amendment -Part 2 proposes reformatting current ordinance standards into user friendly charts and figures, a consistent layout, and where appropriate, use of consistent language to communicate standards. While this project was not to include any substantive changes or amendments to current regulations, several areas were identified that require amendment due to state code changes or their ineffectiveness in accomplishing the original intent of the regulation. Those substantive changes or amendments are discussed in more detail later in this paper. The current ordinance is inconsistently formatted, heavily dependent upon text written in jargon, and does not clearly communicate zoning regulations. The goal of this project is to effectively communicate current zoning regulations through use of consistent formatting, tables, figure and simple language and figures. In that light, the current regulations have been reordered, reformatted, reworded and where appropriate, placed in tables. In preparation for this project, the Planning Department benchmarked with other localities and developed a formatting template to communicate regulations in a clear and concise manner. The proposed amendment has been reviewed by the County Attorney's Office and departments involved in the development process. This amendment required public input and hearings by the Planning Commission and Board of Supervisors. Following an April, work session, the Commission held a public hearing on May 19, 2015 at which they recommended approval. The amendment was posted to the website to obtain public input prior to formal public meetings and hearings. The public comment period closed on May 1, 2015. Comments received have been reviewed and where appropriate, the proposed ordinance amendment has been revised to address identified concerns or issues. Comments and staff's responses are attached. Those interested in this project are invited to comment, attend public meetings and hearings, and continue to monitor the website for important updates. As recommended in the Implementation Chapter of the comprehensive plan, following adoption of this amendment, Comprehensive Ordinance Amendments will be undertaken at which time public input will be sought for proposals to change current standards and introduce new standards. HISTORY OF ZONING ORDINANCE The county's first zoning ordinance was adopted in 1945. Through the years, the ordinance has been amended in mostly a piecemeal fashion. The last comprehensive rewrite took place in 1989 when the emphasis was on the creation of new office, commercial and industrial zoning districts and standards. Subsequently, piecemeal amendments have occurred resulting in a code that is cumbersome, confusing, inconsistent, and difficult to administer. PROPOSED AMENDMENT Non Substantive Amendments In addition to the introduction of tables outlining standards for each zoning or development design district, the proposed amendment eliminates the need to refer to numerous sections of the ordinance to determine those standards, such as setbacks or landscaping, which apply. For example, Eastern Route 360 lies within both a Post Development Area and Route 360 East Development District. Currently to determine the requirements, staff and the public must first refer to Post Development Standards, then to the Route 360 East standards. It is then necessary to determine whether or not each one of the Post Development standards is superseded by a Route 360 East standard. The amendment eliminates the need for this type of cross referencing by placing all base standards of the district or development design district into one section and chart. The following diagram compares the navigation of the current ordinance to the new ordinance for standards in an office, commercial or industrial project. OdR (7,)s ..v Navigating Standards for Office, Commercial or Industrial Project Comparison of Current and Proposed Ordinance Proposed OrdinanceEEEE� Comparison of Standards for a Residential District Current and Proposed' Ordinance The following charts provide a comparison of current and proposed ordinance language for Residential (R-12) District standards. In addition, the proposed ordinance provides, within a single chart, additional standards which reside in other sections of the current ordinance making it easier for the user to identify most applicable requirements for the district. Sec. 19-89. Required conditions. The following conditions specified in this section shall be met in the R-12 District: (a) Lot area and width. Each lot shall have an area of not less than 12,000 square feet and a lot width of not less than 90 feet. (b)Percentage of lot coverage. All buildings, including accessory buildings, on any lot shall not cover more than 30 percent of the lot's area. (c) Front yard. Unless otherwise specified the minimum setback shall be 35 feet. For lots located along cul-de- sacs, the building setback around the bulb of the cul-de- sac may be reduced to not less than 25 feet. However, minimum setbacks for any lot shall be increased where necessary to obtain the required lot width at the front building line. If applicable, the additional setback requirement must be noted on the final plat. (d)Side yard. Two side yards, each a minimum of ten feet in width. (e)Corner side yard. Minimum of 30 feet; except a comer lot back to back with another corner lot shall have a corner side yard not less than 20 feet. (f)Rear yard. Minimum of 25 feet in depth. Notes for Table 19.1-81.A. [1] Lot area requirements may be impacted by the availability of public utilities. Refer to Chapter 12. [2] For flag lots, road frontage may be reduced to 30 feet. [3] Frontage on the terminus of a stub street does not meet the requirements for road frontage unless through the preliminary plat review process it is determined that extension of the stub street is not needed to serve future development. [4] Setbacks may be impacted by Buffer, Setbacks --Generally, Permitted Yard Encroachments for Principal Buildings, Floodplain, Chesapeake Bay or Upper Swift Creek Watershed regulations. [5] Minimum setbacks shall be increased where necessary to obtain the required lot width at the front building line. [6] Height limits are subject to Article IV, Division 2. The proposed ordinance also introduces "figures" that assist in explaining a process or specific requirement. The ordinance clearly states that the "figures" are for demonstrative purposes only and are not a substantive part of the ordinance. The figures will, however, assist in effectively communicating processes or certain standards. Most of the figures are found in the Article VI Definitions of the proposed ordinance. Various process flow chart figures can be found under sections relating to zoning, site plans, historic preservation, variances and special exceptions (Proposed Ordinance Article II, Divisions 1 through 4.) Following is an example of how figures have been incorporated into the proposed ordinance. Comparison of Current and Proposed Ordinance with Figures Yard, corner side: For a corner lot, the yard extending across the side of the lot between the right-of-way and the nearest line of the main building from the front yard to the rear property line. The longer lot frontage shall be considered the corner side yard. Yard, corner side: For a corner lot, the yard extending across the side of the lot between the right-of-way and the nearest line of the main building, from the front yard to the rear property line. The longer lot frontage shall be considered the corner side yard. • ® d•® 1 A ® t 1• Substantive Amendments As previously noted, while this project was not to include any substantive changes or amendments to current regulations, several areas were identified that require amendment due to state code changes or their ineffectiveness in accomplishing the original intent of the regulation. Synopses of those changes are as follows: Nonconformance • State law requires that a nonconforming building or structure include those constructed in accordance with a county issued permit or those on which the owner has paid taxes for more than 15 years. The current ordinance does not address this situation. The proposed ordinance includes this provision. (Proposed Ordinance Section 19.1-3.13.6.) • State law allows replacement of a nonconforming structure that is damaged by an event such as a fire or Act of God provided that the ordinance is complied with to the extent possible. The current ordinance does not allow for replacement if the structure is damaged beyond 50 percent of its value. Further, state law requires that if a building is damaged as a result of a disaster within an area under a federal disaster declaration, the time period for replacement is extended to 4 years as opposed to the current ordinance which requires replacement within 2 years. The proposed ordinance addresses these state law provisions. (See Current Ordinance Section 19-3. and Proposed Ordinance Section 19.1-3.B.7.) • State law allows a nonconforming manufactured home in a park to be replaced with a comparable manufactured home or a manufactured home on an individual lot to be replaced with a newer manufactured home. The current ordinance does not address this situation. The proposed ordinance includes this provision. (Proposed Ordinance Section 19.1-3.8.8.) Historic Districts The current ordinance requires that an application for designation of an historic district be made by at least 60 percent of the owners of the lots within the area proposed for designation. Because there is no authority in the state code of such limitation, this requirement has been eliminated. The proposed amendment will require that applications be initiated by resolution of the board of supervisors, motion of the planning commission, or petition by any of the following: property owner, contract purchaser with the property owner's written consent, or the property owner's agent with the property owner's written consent. (See Current Ordinance Section 19-47. and Proposed Ordinance Section 19.1-40.A.3.) Elimination of the Traditional Neighborhood Development (TND) Zoning District To date, there are no properties zoned TND. It is intended that the core principles of the TND district be carried forward and enhanced through new and amended zoning districts that align with the recommendations of the Comprehensive Plan. Therefore, elimination of the TND district is recommended to facilitate future ordinance revisions that incorporate the TND principles and standards in various mixed use districts. (See Current Ordinance Sections 19-200.1 through 19.200.11) SYNOPSIS OF CONAKENTS AS OF 5/4/15 (�C, C , 2 0 0 Agree. While there are more actual pages, Proposed ordinance has more pages there is a considerable amount of "white" 1 than current ordinance—sometimes space due to placement of charts and more is better division formatting allowing easier navigation through the ordinance. Well presented; transparent; table/chart and illustrated format 3 Agree easy to navigate; modem format with use of color Agree that future ordinance amendments that create new mixed use districts should incorporate many of the concepts and TND --support updated ordinance in standards of the TND district; Disagree future; suggest inserting the with placing the "Purpose and Intent" "Purpose and Intent" section of section of TND district—comprehensive 2 existing TND district in the CDPD plan provides guidance as to proper section to inform developer CUPD locations for mixed use and also provides process can be applied general guidelines with respect to design which will be used in evaluation of zoning proposals until such time as new districts are incorporated into ordinance Too complicated to understand the Staff has offered to meet with anyone who changes; would welcome opportunity wishes to review and discuss the proposed 2 for meeting to ask questions ordinance. Staff has met with 3 groups to discuss proposed amendment. Need additional time for review and Web comment period was extended to May 2 comment 1, 2015 Because the ordinance has been totally reorganized, unlike typical amendments where a line by line comparison is possible, Request a detailed comparison of it is not as easy to make such a comparison. 1 current ordinance to new ordinance Staff has offered several times to meet, before meeting with staff review the ordinance, and provide detailed comparisons in those face to face meetings. Thus far the request to meet has not been accepted. (�C, C , 2 0 0 P, 0 0 2 (DA 1�5Nn� No. The proposal does not affect either the Does the proposal affect 2 current zoning or comprehensive plan land comprehensive land use designations use designations. Table of Contents should have Disagree; the Table of Contents would I subheadings become unwieldy Agree and numerous hyperlinks will be Add hyperlinks in Table of Contents I done for the many referenced sections once and other sections the ordinance is adopted Uses -Table 19.5 LA should precede Agree and this was an oversight when I Section 19.1-53 compiling the document As noted in the preamble to Section 19.1-53 as well as 19.1-52.D.2, the uses are only permitted in the specified districts if the restrictions are met. Therefore, the restrictions become standards. If the Restricted Uses -Are the restrictions standards cannot be met, then it is necessary I regulations, standards or proffers and to seek the proper approvals such as a what is the definition Conditional Use permit. If a Conditional Use permit is requested, the standards for the use are then set either through proffers by the applicant or conditions imposed by the Board. Inconsistent nomenclature references Agree and changes will be made to use I to computer controlled variable "computer controlled variable message message electronic signs electronic signs" where referenced Add computer controlled variable Not necessary. Controlled variable I message electronic signs under message electronic sign is by definition one Section 19.1-275.A. of various types of changeable copy signs. With that reasoning, all commonalities for various sign types would have to be repeated in the sign section. Staff is in Place all regulations for computer agreement that at such time that future I variable message electronic signs ordinance amendments for signs is under one section undertaken, that all sign regulations should be better organized and more clearly communicated. Since polices are not actually part of the ordinance, it would be inappropriate to Attach all adopted policies, such as incorporate as an appendix; however, staff I EMC and tower siting policies in an agrees that the policies should be more appendix to the ordinance readily available and communicated to the public. Staff will work with the county attorney's office regarding possibly P, 0 0 2 (DA in "A u f"CAN R/n YNiaf Res once i 01, 4" hyperlinking appropriate ordinance sections to policies. If that is not possible, staff intends to post policies to the web page. Moving definitions from the middle Agree of the ordinance was a good idea Consider providing a list of all definitions at the beginning of the definitions section and have "term" There is the ability to do a word search on hyperlinks to each that would the document to find specific terms of take reader to the definition of the term -eliminates the need to scroll interest. through all of the pages of definitions to find the specific term Definition of "banner" does not appear with the other sign Disagree. The term "sign" is not used definitions- rename to "sign, along with the term "banner" in the banner" and place with other listing ordinance. of sign definitions The term "wholesale" is defined as a "nonretail service establishment", Disagree. The term "retail" is defined in the but the term "retail" is not defined. ordinance. Define "retail". Terms "noncommercial" and Current ordinance does not have "nonresidential" used throughout definitions. Future ordinance amendment ordinance but they are not defined. should be considered. Agree and additional illustrations will be Additional illustrations of terms and introduced through future comprehensive standards would be helpful. ordinance amendments Disagree. Since this ordinance does not Changing the date in Sections 19.1-3 change standards, existing legal and and 19.1-4 regarding nonconforming uses will not be impacted. nonconformance section to date of In fact, the changes to nonconformance due adoption of new ordinance could to state law mandates may in fact allow inadvertently render some uses more nonconforming uses that would, under nonconforming the existing ordinance, be considered illegal. Add a reference in each individual zoning district to the section that Agree. An editor's note will be added. outlines uses allowed For uses not enumerated, reference Disagree. Section 19.1-52.C. outlines the Section 19.1-1.B. which indicates process for uses not enumerated in the that the director of planning makes ordinance. Generally, for accessory uses the decision not listed the director makes the decision; 01 CI-- 01;1�11 0 for other uses, a conditional use is required. Staff will explore expansion of the director's authority for use decisions through future ordinance amendments. Term "conservation" is misspelled in Agree and correction will be made. Section 19.1-86.A.b. Section 19.1-231.D. is unclear as to whether a traffic impact analysis is Disagree. The section states that it is under required under either of the either circumstance. The term "or" appears circumstances listed or do both of the between each circumstance. circumstances have to be met Section 19.1-263.A.3. does not This will be addressed through future explain from what point the height of comprehensive ordinance amendments the required berm is measured regarding landscape requirements. Multifamily units are given leeway to build as many units as possible but The proposed amendment does not change single family or residential families current standards. Multifamily and aren't allowed to build more than one residential densities are unchanged. home on an acre of land 01 CI-- 01;1�11 0 ® r r Chesterfield Planning, Thank you for this well -presented and transparent communication about the changes in the zoning ordinance. Your migration to a table/chart-based and illustrated format will make the ordinance much easier to navigate and employ. I would support the development of an updated TND ordinance to replace the one that has been deleted. The County should continue to support and facilitate well-planned and robust, higher -density mixed-use development, minimize sprawl and the consumption of agricultural property outside the more developed areas of the County. Thank you for your efforts. 000 Thank you but this is too complicated for me as a novice senior adult computer user. I am extremely interested in both the current and future development of Chesterfield County and hope that this information will be made available at several "town hall" meetings in various locations of the county so that the average citizen can not only understand the plans, but have an opportunity to ask questions. 000 I would like to request that these modifications be delayed until after the County Budget has been approved. Closing the comments by April 3 does not allow sufficient time. The citizens need additional time to carefully examine and compare the impact of these changes. The General synopsis does not show a direct comparison of the changes in each individual ordinance. 000 There appears to be more than "SUBSTANTIVE" changes involved with this Bridge the gap modification of the Zoning Ordinance. We would like a complete detailed briefing for citizens before this is presented to the BOS. We would like a detailed comparison to current Zoning Ordinances. 000 Before meeting with you we would like a Ordinance by Ordinance comparison of the proposed changes to current .The general synopsis fails to give details. 111 I live on Lucks Lane. Is my 10 acres still designated as outlined in the Northern Area plan as existed when the hearings occurred at Monacan H.S. several years ago? 111 Thank you for the opportunity to offer comments and suggestions for more effectively communicating the provisions in the draft reformatted zoning ordinance. The current ordinance is detailed and thorough with excellent standards, rules and procedures. However, making sure the current ordinance is as easy as possible to use and understand is an important goal. My comments are attached. Please let me know if you have any questions. The more modern format with information presented in tables and charts along with illustrations of certain terms is impressive. The use of color in the headings makes it easier to identify where sections start and end. I thank staff for their hard work in producing this draft document. Suggestions on how to more effectively communicate current ordinance standards include: Table of Contents; Navigating within the ordinance • Add subheadings to the Table of Contents. Many of the section headings cover a variety of topics. For example, 19.1-6 Enforcement includes Right of entry, EMC and Banner violations, Misdemeanor violations and Civil violations. This will greatly help the reader identify where items are located in the document. Perhaps a smaller font size could be used for the sub -headings. • Add hyperlinks to the Table of Contents headings so the reader doesn't have to scroll through 300+ pages. The right side PDF bookmarks group multiple sections by Division so it is not possible to go directly to a section as would be the case with the Table of Contents. • Add hyperlinks to items referenced within the document to make it easier to find, e.g. Table '19.1- 52.A is referenced throughout the ordinance. A hyperlink for each reference would take the reader immediately to the Table rather than searching the document. • At the bottom of each page a symbol or small font Table of Contents could be provided as a hyperlink so the reader can go back to the Table from anywhere in the document. This will facilitate navigating through the 300+ pages. TDR District deletion The synopsis on the Bridge the Gap web page suggests that sometime in the future ordinance amendments to accommodate mixed use developments may be added to implement the recommendations of The Land Use Plan for Community Mixed Use and Regional Mixed Use. Until such time, I suggest takin the Purpose and Intent from the TND District Section 19-200.1(a), revising it, and adding it to the Conditional Use Planned Development Sec 19.1-12. A. This will inform developers that the CDPD process can be applied to accomplish such developments in the County and support the recommendations of the Comprehensive Plan. Article III, Division 2. Uses • It is somewhat confusing to present all the Sec. 19.1-53. Restricted Uses before the Table 19.1-52.A. Uses Enumerated. The reader has to go through 32 pages of Restricted Uses to arrive at the Table. Usually a table is presented before the explanations of items in the table. Viewing the Table first will help the reader understand how the restricted uses relate to all land use types. • It would be helpful to add hyperlinks to uses within the Table that link to other sections applying to the use. For example, the Construction, demolition & debris landfill use could link to 19.1-11.B. additional CUP requirements; Adult businesses to the 19.1-1 LD. additional guidelines for adult businesses, etc. The reader would be able to immediately learn other key provisions applicable to the use. • There is an emphasis on uses with Restrictions — R, R(1), R(2), R(3), RS. Are these restrictions considered regulations, standards or proffers? This is a good concept for reducing the number of conditional uses, but I believe a definition of "Restriction" should be added to Article VI Definitions to clarify how these differ from conditions and proffers. Division 6 Signs The ordinance is inconsistent in its treatment of electronic message signs: - Computer controlled variable message electronic (EMC) signs: 19.1-271; 19.1-273. C, D. - Computer controlled variable message electronic signs (EMC): 19.1-271 - Computer controlled variable message electronic sign: Definition "Sign, Changeable Copy" - Sign, computer controlled variable message: Table 19.1-52A. - Electronic message center (EMC) signs: 19.1-6.C, D. - Electronic message center sign: Table 19.1-41.A • I suggest "Variable message electronic sign (VME sign) - Sign with copy that can be changed or altered by means of computer -driven electronic impulses, excluding fixed message electronic signs." • To make things easier on the user, information on this type of sign should be included in one section. Under Sec. 19.1-275. Specific Signs Regulations, A. Changeable Copy Signs, add a new #3 that identifies Variable message electronic (VME) signs. It can reference via hyperlink the items pertaining to it in Table 19.1-52.A, Sec. 19.1-273. Sign Permit C. D., 19.1-6. C. It should also specify that there are County policies applying to such signs (available from the Department) or perhaps the policies could be listed in an Appendix along with other policies. Otherwise how would the reader know the expectations? Definitions Sec.19.1-570 Moving the Definitions section to the end of the document is much appreciated! It was always a hassle to have to scroll through the ordinance to find the definitions section buried in the middle. • One idea to more effectively communicate the definitions to the user would be to add at the beginning of the section a page or two alphabetical list in a smaller font of all the terms with links to their location within the section. Then the reader would not have to scroll through 33 pages of definitions to find the one of interest. • Banners are addressed in the Division 6 Signs yet defined separately from the 22 definitions of signs? A banner is a sign so should be defined as "Sign, banner". • Wholesale is defined as nonretail service establishments but retail is not defined. • The terms "nonresidential" and "noncommercial" are used in the ordinance, but there is no definition of either. Would a nonresidential development or use include industrial uses? How do nonresidential and noncommercial differ? Perhaps a definition of each would be more effectively communicate the terms to the reader. Illustrations Additional illustrations of terms and standards would be helpful. See the web site lip://www.clearzoning.com/clearzoning-clients for examples of zoning ordinances that contain a good variety of illustrations on parking, landscaping, screening planting patterns, measuring tree caliper, light fixture orientation and shielding, fagade elements, etc. I have reviewed the zoning ordinance amendment titled "Bridge the Gap Ordinance Amendment -Part 2" and offer the following comments: 1. Overall the concept of using tables and charts is an excellent technique for making the ordinance more "user friendly". As noted in the ordinance preamble, this amendment is not intended to change any of the present ordinance requirements. Ironically, it is interesting to note that this amended ordinance has 443 pages while the old ordinance has 385 pages. The old adage of "more is better" can sometimes hold true. 2. Article I, Section 19.1-3.B.2: It appears that a new "date of adoption" is going to be inserted in this re -organization. This will have a detrimental effect on nonconforming uses. This date should remain the same as the presently adopted ordinance. 3. Article III, Division 3 -Division 26.: Suggest that a cross-reference be made in each enumerated district that refers to Section 19.1.52.A. This would point them to the table that lists allowable, condition, etc. uses. 4. Add a reference in either the individual districts or with the table in section 19.1.52.A that points to section 19-1.1.13 for any uses that are not listed. This would help a person that cannot find a particular allowable use and is wondering how that is handled. (i.e. The Director of Planning makes the call) 5. Article III, Division 8, Section 19.1-86.A.b: The word "conversation" should read "conservation". 6. Article IV, Section 19.1-231.D: The two listed bullet points are unclear as to whether both need to be satisfied or either one triggers the TIA. 7. Article IV, Division 5, Section 19.1-263.A..3, Table 19.1-263.A.2.b.: the four foot high berm that is stipulated does not indicate where the four foot dimension is measured from. I would suggest that this measurement is from the ground elevation that is adjacent to the berm if the berm did not exist. 111 Why hasn't this group bought the updated plan to the communities before a proposed amendment is made to explain what you are trying to do? Multifamily units are given leeway to build as many units as possible but single family or residential families aren't allowed to build more than one home on an acre of land. Why? This needs to be looked into. Multifamily units don't take care of their properties as does residential owners. More feedback and information is needed by the communities before this update is passed. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 17-6, 17-26, 17-56, 17-61, 17-62, 17-63, 17-70, 17-76,17-81, 17-82, 17-83 and 17-85 OF THE SUBDIVISION ORDINANCE RELATING TO THE REPEAL OF CHAPTER 19 AND THE ADOPTION OF CHAPTER 19.1, THE ZONING ORDINANCE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-6, I7-26, I7-56,17-61, I7-62, I7-63, I7-70, I7-76, I7-81, I7-82, I7-83 and I7-85, of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows.- Sec. ollows: Sec. 17-6. Building permit restrictions. A. A building permit for any building or structure may not be issued for the following lots or parcels: 1. Any lot or parcel created or established in violation of the provisions of this chapter. 2. Any lot in a recorded subdivision for which improvement plans have not been approved or for which surety has not been provided in accordance with this chapter. 3. Any proposed lot in an unrecorded subdivision. 4. Any lot or parcel which is not in compliance with chapter 8 and chapter 16 of the Code. 5. Any parcel recorded after February 27, 2001 that has not been reviewed and approved in accordance with this chapter and chapter 16. 6. Any lot or parcel until such time the county has assigned all necessary coding and addressing. 7. Any lot or parcel that does not have frontage on a public street as defined in chapter 19.1 of the Code unless a variance has been granted in accordance with the provisions of that chapter. Sec. 17-26. Alterations or Changes to subdivision applications. 000 C. Final plat. Any alteration to a recorded final plat shall be submitted for review and approval prior to recordation in accordance with this chapter and shall be subject to the following provisions: 000 2. A recorded final plat may only be altered through an Amended or Line modification plat as defined in Sec. 17-85. Plats which involve changes to a lot subdivision shall be reviewed as 1928:94348.1 1 `�1c provided in Sec. 17-48 er See. 17 50, as applicable. Plats which involve changes to a parcel subdivision shall be reviewed as provided in Sec. 17-51 or Sec. 17-52, as applicable. Any final plats incorporating alterations shall also be subject to the following provisions: a. The lot(s) or parcel(s) being altered shall meet all applicable standards of this chapter and chapter 19.1 after the alteration is accomplished, based upon applicable requirements in effect at the time of original recordation, with exception that all lots or parcels must meet the current road frontage requirements of Gchapter 19.1 or other road frontage requirement of applicable zoning or board of zoning appeals conditions. 000 Sec. 17-56. Plan and plat requirements. 1928:94348.1 2 GG, l �F xm114 Application Type In addition to any requirements for a specific application, the following items shall be provided as specified for each plat or c plan type when the applicable column is marked with an Q+ 00 A. The following shall be provided as general notes: 1. Name of subdivision (to include phase or section, as X X X X applicable) 2. Land use and zoning classification X X X X 3. Applicable zoning, schematic, variance, exception or X X X X preliminary case numbers 4. Names of property owner(s) X X X X 5. GPIN(s) of property within subdivision X X X X 6. Magisterial District X X X X 7. Total subdivision acreage X X X X 8. Type of water and wastewater service X X X X 9. Plat date and revision dates X X X X 10. Method of CBPA compliance X X X 11. Total number of lots X X X 12. Stormwater drainage method for public roads and private X X X pavement (i.e. curb and gutter, roadside ditch) 13. List of acreage as follows: area in lots/parcels, roads, open space, common area, and land to be conveyed per Sec. 17-71 X X X [21 1928:94348.1 2 GG, l �F xm114 1928:94348.1 3 �v Application Type In addition to any requirements for a specific application, the ,. following items shall be provided as specified for each plat or a plan type when the applicable column is marked with an a. a P� 14. Lot density of subdivision, and the minimum, maximum, X X X and average size of lots 1.5. Construction -related building proffers, zoning, schematic and/or preliminary plat conditions related to construction, X X X required improvements or restrictions on lots 16. Original recordation date, with the deed, will, or plat book X and page (Parcel Line Modification Plat only) B. The following shall be provided and/or depicted, as applicable 1. Vicinity map with scale X X X X 2. Sequentially numbered lots X X X 3. Individual lot area in square footage 131 X X 4. County boundary line X X X X 5. Location of any cemetery, grave, object, or structure marking X X X lace of burial and related access easement 6. Location, dimensions and setbacks for any existing building or structure which shall remain: a. Within the proposed subdivision X X X b. Adjacent to the proposed subdivision 131 X X X 7. Location, labeling, and area of open space and common area X X X [41 8. Areas to be dedicated for public use in accordance with Sec. X X X X 17-71 151 9. Location, labeling, and width of buffers, special setbacks, landscape strips, and tree preservation areas, along with the X X X applicable restrictions 10. Existing zoning boundaries within subdivision X X X X 11. Building setback lines required to be depicted by Sec. 17-62 X X X 12. Graphic scale X X X X 13. North arrow and Virginia state plane system coordinate X X X X points per North America Datum (NAD)83 14. Location of existing USGS or county monuments within X X subdivision 1928:94348.1 3 �v 1928:94348.1 4 Application Type In addition to any requirements for a specific application, the �. following items shall be provided as specified for each plat or ; e plan type when the applicable column is marked with an a v aw 15. If required by the director of environmental engineering, label existing contours at vertical intervals of five feet or X X other appropriate intervals. Source of topography and mean sea level datum shall be stated on the plat [61 16. Minimum finished floor (MFF) and minimum crawl space (MCS) elevations for lots, and lots shown as no building X X permit (NBP), as appropriate 17. Layout of lots and parcels along with line dimensions 171 X X X 18. Building envelope on lots or parcels, if required by planning X X X or environmental engineering 19. The length and bearing of the exterior boundaries of the subdivision. Dimensions shall be expressed in feet to the X X X nearest one hundredth 20. Length and bearing of each lot or parcel line along with the cumulative total of each perimeter tangent dimension. Provide curve table to depict the following for each curve: X X chord bearing, chord distance radius, delta, tangent and arc length 21. Adjacent information: a. Adjacent subdivision name(s) X b. Adjacent parcel owner name(s) and GPIN(s) X c. Side boundary lines of adjoining lots and parcels X X d. Existing zoning classifications and boundaries on X X adjacent property 22. Street, rights-of-way, and easement information: a. Location, right of way width, state route number, and name of any existing street within or adjacent to the X X X X subdivision b. Location, right-of-way width, and name of any proposed X X X X street and pedestrian network 181 c. Right-of-way dedication from the centerline of existing X X X street d. All existing and proposed residential collector and local X 1928:94348.1 4 1928:94348.1. Application Type In addition to any requirements for a specific application, the s. following items shall be provided as specified for each plat or plan type when the applicable column is marred with an _s A-� streets shall be labeled with design traffic volumes e. All arterial, collector, and limited access streets for which a design is required shall be labeled with classification, X geometric design standard, design speed, and design traffic volumes f. Proposed streets with centerline curve data and any X sidewalks, pedestrian and bicycle facilities g. Private pavement and fire access lanes X X X h. The location, width, and purpose of all existing and anticipated onsite easements, including any pedestrian X X X and utility easements serving the subdivision 191 i. The location, width, and purpose of all existing and proposed offsite easements, including any pedestrian and X utility easements serving the subdivision 23. Utility information: a. The layout and size of the existing and proposed wastewater, water mains, fire hydrants, and existing X X storm sewers/culverts, and other underground structures within the tract or immediately adjacent thereto 11011111 b. Water and wastewater connections to existing line(s)shall be graphically shown where feasible, otherwise a note indicating the approximate distance and contract number of the existing water/wastewater line(s) X 1121 24. Environmental features: a. The limits of established watercourses, manmade drainage conveyance systems, mapped dam break inundation zones, preliminary wetland boundaries and X X their anticipated impacts, floodplains, conservation areas, RDAs and approximate location and surface area of BMPs 1131 b. CBPA areas as described in chapter 19.1 1131X X X X 1928:94348.1. 1928:94348.1 6 �,� Application Type In addition to any requirements for a specific application, the ,. following items shall be provided as specified for each plat or plan type when the applicable column is marked with an c. Location and labeling of conservation areas, wetlands, RPAs, floodplains, backwater(s), and elevations with X X survey tielines and /or tiedowns d. CBPA preservation areas described in chapter 19.1, with a note indicating the method of CBPA compliance, the X X type of facility utilized, as well as recordation information 25. A note with corresponding reference symbol for wetlands stating "Jurisdictional wetlands shall not be disturbed without X X written permission from the appropriate state and/or federal agencies" 26. A note with an asterisk on each lot between RPA limits and water feature(s) stating "Resource protection area (RPA) to X X remain in its natural state; no structure to be located within the RPA" 27. A note with corresponding reference symbol for any lot or parcel which is located, in whole or in part, on a FEMA floodplain stating " Prior to the issuance of a Certificate of Occupancy for any dwelling, a FEMA National Flood X X Insurance Program Elevation Certificate, completed by a licensed professional, shall be filed with the director of environmental engineering" [1] For preliminary plats, the contact information of the owner, subdivider, and, if known, the proposed owner. This contact information shall include mailing address, street address, phone number, fax number and electronic mail address. [2] Calculations for open space and areas to be conveyed in accordance with Sec. 17-71 shall include the area for noncontiguous sections and the total area. [3] If required by the director of planning or director of environmental engineering. [4] Final plat should reference ownership and maintenance responsibilities. [5] Provide a note on plat that contains the conditions proposed for such disposal and use as specified in Sec. 17-71. [6] USES quadrangle sheets are not an accepted source for the required information. The director of environmental engineering may require contour labeling at other appropriate intervals depending upon plan and topography. [7] All lots and parcels shall be buildable. 1928:94348.1 6 �,� In addition to any requirements for a specific application, the Application Type following items shall be provided as specified for each plat or a plan type when the applicable column is marked with an a, [8] For an overall conceptual plan, there shall be depicted a general pedestrian circulation layout and general location of any proposed arterial, collector or residential collector street. [9] Where any easement bisects a property, provide tie -downs to property corners on final plat. [10] The utility layout must be consistent with the county's water and sewering specifications and procedures. Any deviation must be requested in writing and is subject to approval by the director of utilities. [1.1 ] For an overall conceptual plan, large onsite and offsite water mains and trunk wastewater lines along with the corresponding tie in points shall be depicted. [12] If approved by the director of utilities, where such a depiction is not feasible, a note may be provided indicating the approximate distance and contract number of the existing water or wastewater line. [13] For an overall conceptual plan, the general limits of such features shall be provided. 111 Sec. 17-61. Conformity to applicable requirements. All subdivision plats and plans shall comply with this chapter and the following, as applicable: 000 5. Chaptef 19 Chapter 19.1 of the Code, zoning ordinance. 000 Sec. 17-62. Standard conditions. The applicability of the following requirements will be determined at the time of subdivision plat approval. These requirements will be referred to as standard conditions without citing this subsection. 4. The following setbacks shall be required and depicted on the final plat: a. Setback from the 100 -year floodplain/backwater, wetlands, and RPAs for the primary structure as required in Secs. 1.9.1-503.A.6 58 and 19.1-525.13 and -19.1-525.14 2-3-3ofthe Code. b. The required setback for structures from any petroleum product transmission pipeline easement or from the pipeline as provided in Sec. 19.1-208.I. 58 1928:94348.1 7 c. The setback line, where adjacent to a temporary turnaround easement as provided in Sec. 19.1-208.1-1.505 and 19.564-. d. Front setback, when the minimum setback has been increased to obtain the required lot width at the front building line as provided in Gchapter 19.1. 9. Required homeowners association documents, as applicable, pursuant to Sec. 19.1-303. 000 18. Lots or parcels, which shall require at time of occupancy a FEMA National Flood Insurance Program Elevation Certificate in accordance with Sec. 19.1-554503.A. 2T^� shall be designated on the construction plan and final plat. [00] Sec. 17-63. Floodplains. A. Land shall not be subdivided unless it complies with article 14 V division 3 1 of chapter 19.1 and the Environmental Engineering Reference Manual, as determined by the director of environmental engineering. 000 Sec. 17-70. Buffers and special setbacks. A. General. 1. Buffers and special setbacks shall comply with the standards provided in C -chapter 19.1 of the Code or conditions of zoning or board of zoning appeals approval. 2. in aeeeraarree with See. O9517,p Prior to recordation of a final plat which contains a buffer, a site evaluation shall be required to determine if sufficient vegetation remains. If the director of planning determines that the remaining vegetation is insufficient, the subdivider shall submit for review a landscape plan in a form acceptable to the director of planning. Once the landscape plan is approved by the director planning, no recordation of the final plat shall occur prior to the following: a. Required landscaping is completed in accordance with the approved landscape plan and, if required, any maintenance surety is provided; or b. A form of surety, satisfactory to the planning department and in a form as required in Sec. 19.1-34;5248 has been submitted in an amount equal to the cost of completing the required landscaping. 3. Prior to recordation of a final plat which contains a sound setback, a site evaluation shall be required to determine if vegetation has been removed or disturbed other than such disturbance approved in accordance with Gchapter 19.1. If it is determined that vegetation 1928:94348.1 8 removal or disturbance has occurred without plan approval, the final plat shall not be recorded until such time as required replanting or other steps to ensure adequacy of the setback as required by the director of transportation have occurred. 000 Sec. 17-76. Arrangement and Design. A. Streets shall be designed to ensure proper integration and coordination with other existing, recorded or planned streets within and contiguous to the subdivision. Subdivisions shall be designed to maintain proper relationship to topographical conditions and natural terrain features such as streams and existing vegetation. Streets and private pavement shall be designed to facilitate public convenience and safety, consistent with Chesterfield County Fire Prevention Code standards for emergency vehicle access and as may be required by VDOT. Only if required by VDOT shall local streets within residential and residential townhouse developments serve as access to commercial or industrial uses as indicated in chapter 19.1. 000 Sec. 17-81. Alleys and private pavement. A. Generally. 111 3. Where alleys or drives are provided which are not maintained by VDOT, they shall be shown as open space or, if approved by the directors of environmental engineering, planning and transportation, in an easement controlled and maintained by a homeowners' association as specified in Sec. 19---5-59.1-303. 000 Sec. 17-82. Sidewalks. [tItIe] The subdivider shall construct all sidewalks required by the planning commission residential sidewalk policy per the design standards contained herein. Where sidewalks qualify for maintenance by VDOT or the county, they shall be designed and installed in accordance with VDOT standards. For all private sidewalks, the subdivider shall demonstrate long term maintenance responsibility in accordance with Sec. 19-5-5-9.1-303. Sec. 17-83. Minimum requirements. A. The size, shape orientation, and soils of lots and parcels shall be appropriate for the location of the subdivision and for the type of development. Lot dimensions shall conform to the requirements of chapter 19.1 or conditions of zoning approval. 000 1928:94348.1 9 60, E. Flag lots shall be designated during the review of the preliminary plat. In addition to the requirements of this section, flag lots must meet these additional requirements: 000 2. Flag lots may only be used in the following circumstances: a. When there is no other reasonable method to protect or limit direct impactsto environmental features, historic resources (historic districts, landmarks, and landmark sites identified consistent with chapter 19. 1), or required drainfields; or 000 c. When used within the overall design of a lot subdivision to provide common area corridors around or between groups of lots as part of an overall common area system for the development. Such common area shall include, but not be limited to, minimum four foot wide paved trails that connect to a pedestrian network within the development that provides access to one or more available destinations internal or external to the development, such as but not limited to, recreational, shopping or public facilities, as approved by the planning department. Where sidewalks in the public road system provide appropriate connections within the development, common area between lots without paved trails shall protect forest vegetation with a minimum of I tree for every 100 square feet of common area. Should insufficient vegetation remain a landscape plan, related surety and plantings shall be provided in accordance with Secs. 19-54-7.1-246 and 19-54-8.1-248. The minimum width for any common area is twenty feet. 000 G. The requirements of subsection F shall not apply to: 111 c. The minimum contiguous area is located on that portion of the lot that is connected by the crossing. The size of drainage structures for any such crossing shall also satisfy the requirements of the department of environmental engineering's Reference Manual and floodplain management ordinance (chapter 19. 1, article V 144, division 13 of the Code). Sec. 17-85. Definitions. C. Definitions from chapter 19.1 are incorporated within this chapter by this reference. Where terms are defined by both chapters, definitions from chapter 17 shall apply to procedures contained within chapter 17 and shall have no bearing on procedures within chapter 19.1. D. The following definitions shall apply to this chapter: 111 1928:94348.1 10 Common Area: As defined in Echapter 19.1. For residential developments, ownership and maintenance responsibility for such areas will be held by a homeowners association. Common area is not a buildable lot and a buildable lot cannot be located within Common area. Me] Lot subdivision: The division of any parcel of land for residential or residential townhouse use into two or more lots for the purpose, either immediate or future, of transfer of ownership or development. Lot subdivisions exclude: Division of land with commercial or industrial zoning as defined by chapter 19.1 for the purpose of office, business, or industrial development. 111 Setbacks: A series of lines established on a lot or parcel based upon the minimum applicable yard requirements set forth in chapter 19.1, this chapter, or otherwise set forth in the Code, beyond which no structure may be constructed. 000 111 (2) That this ordinance shall become effective immediately upon adoption. 1928:94348.1 11 CP C r Proposed Amendments to Planning Commission Recommendation Relative to Development Standards Modifications and Administrative Variances „ ,,,,,, �J ,�llllJ2, Y1! ..1///%JJJ l..,%��/1%/�II�,Il9%/////,/�1JJ///%/,ll%/� % i, 111 B. Use and Development Standards Exceptions. In the case of planned developments, the planning commission may recommend, and the board of supervisors may authorize, specific uses not permitted in the district or exceptions to development standards. 111 5. Amendment of Conditions. Except as outlined below, amendment of a conditional use planned development's conditions shall occur through the same process as the original approval: • Conditions allowing amendment by the planning commission, staff or others may be amended per the language of the condition; and • Conditions establishing setbacks may be amended through eithe the granting of a variance er either by the board of zoning appeals or the director of planning , provided relief applies solely to a single lot and not the overall area encompassed by the conditional use planned development. 111 1928:94499.2 1 setbackA. Generally. The director of planning may grant an administrative variance from an buildirfl, athef improvements, or- standards related to a building et- 4E� 11D but not limited > > size, Pro -Application Conference With Staff height, .......�.....�� ..�............e..,. Submit Application with Required Fee Medifieations shall not be pefmitted to the standafds E) and Supportl ng Documentrs Such ars Plans se-li als); AffiOcie Av7'/ men al Standards); A ftieele W-, 7�� ,, ��j (� ��j ��.� Staff Pos^rs Property 1 ivisie �1��(ZTc�JnCd� i ntei'�1'I'ttfi-Cifeul 'ien a d Notifies AdJ... nt Property Owners Ni id ti l yr-- Mixed Developments); A ftiele-1-� rrOi33��$i-crcirrrcci—� v use 2-rA�hir �z-crvr , Director of Planning Makes Final Decision [THE ABOVE FIGURE RECOMMENDED BY THE PLANNING COMMISSION SHOULD BE STRUCK[ B. Application. At the time of application submission, an applicant seeking a variance to a building setback requirement shall elect whether to seek an administrative em variance or a variance as set forth in Section 19.1-15.8.1. An application will be processed under this section if an election is not made; however, if an adjacent property onference With Staff owner objects in writing to the application prior to the date the director of planning renders a decision, the application picatio 7S!upportingrn.".c.mcnt. shall be transferred to the board of zoning appeals for a ith Required Fee decision. Such as B-C. Time Period for Acting on Variance. The director of Staff Posts Property planning shall approve or disapprove an application not and Notifies Adjacent Property Owners less than 21 days after the date of notice of the application nor more than 90 days after the application is received. Adjacent Property 7 Owner Does not Adjacent Property D. Findings. In granting an Object Owner Objects ^,a.�� administrative variance, the following findings shall be made in writing by the director of planning: Application Transfers Director of Planning Makes to Board of Zoning Final Decision Appeals for Decision. See Figure 19.1-15 1928:94499.2 2 [STAFF RECOMMENDS ADOPTION OF THE ABOVE FIGURE[ • the strict application of the ordinance requirement would produce undue hardship; • the hardship is not shared generally by other properties in the same zoning district and same vicinity; • the^,ate variance will not be of substantial detriment to adjacent property; and • the character of the zoning district will not be changed by the meate variance. D -.E. Conditions. In granting a r,. edifie tie variance, conditions may be imposed related to the impact of the medifieation variance as deemed necessary to substantially secure the objectives of the standards of this chapter. F. Written Decision. The director of planning shall make his decision in writing. The written decision shall include the findings and, where applicable, imposed conditions. A copy of the decision shall be provided to the applicant and any adjacent property owner who responded in writing to the notice. 4G. Appeals of Director's Decision. An appeal of the director of planning's final decision may be made to the board of zoning appeals in accordance with Section 19.1-15.13.2. 111 A. Application Initiation. 1. Zoning Approval and Development Standards Modifleation. An application for zoning approval may be initiated by resolution of the board of supervisors, motion of the planning commission, or petition by any of the following: property owner, contract purchaser with the property owner's written consent, or the property owner's agent with the property owner's written consent. In addition, a substantial accord application for a county facility may also be initiated by the director of any county department or county office, and by school administration with the approval of the school board. 1928:94499.2 3 111 111 Note for Table 19.1-4'I I.B. [1] One application may be made on a single lot for any combination of the requests footnoted as [1]. The fee for any combination of these requests shall not be cumulative; rather the fee shall be based upon the category having the highest fee. 1-21 One analication may be made on a single lot for anv combination of the reauests footnoted as F21. The fee for anv combination of these reauests shall not be cumulative: rather the fee shall be based upon the category having the highest fee. 111 ,111��%�/i��ii��/r11 ��Jl1I 1J' �1 r'11111� llll'��11111%%�111�11��!%�f lil A. Notice Generally and Contents of Notice. Unless otherwise stated in this chapter, the planning department shall prepare a notice for each zoning approval, development standafds medifieation, appeal of the planning director's decision, interpretation of a zoning district map, historic district or designation of historic district or landmark sites, comprehensive plan amendment, ordinance amendment, schematic plan, administrative site plan, or planning commission site plan. The notice for the proposal shall give a descriptive summary of the application, the location of the property if applicable, and where copies of the proposal may be examined. Such notices shall 1928:94499.2 (" D '" (- - ,,1— specify the time and place of any hearing at which persons affected may appear and present their views. For zoning approval applications except for substantial accords, the notice shall also state the general usage and density range of the proposal and the general usage and density, if any, set forth in the applicable part of the comprehensive plan. For development standards fnedifie4ien applieatiens administrative variances, the notice shall also state that the planning director will approve or disapprove the application no sooner than 21 days of the postmarked date of notice and advise the recipient of the opportunity to respond in writing to the application prior to the expiration of the 21 days. 111 D. Posting of Property. The planning department shall post a notice of the application on the land or building involved for each application for zoning approval, development standafds medifieatienT appeal of the planning director's decision, schematic plan, administrative site plan, or planning commission site plan. The notice shall be posted at reasonable intervals along roads abutting the subject property, or, if there is no abutting road, at the proposed road or entrance into the property, in locations reasonably visible from existing roads. The holding of a public hearing or the validity of action on an application shall not be affected by the unauthorized removal of a notice which has been posted in accordance with this section. Postings shall meet the following deadlines: 1. Administrative Site Plans. Posting shall occur at least 10 days prior to the approval or disapproval of an administrative site plan; and 2. Administrative Variances. Posting shall occur at least 14 days prior to the approval or disapproval of an administrative variance development 3. All Other Applications. Posting shall occur at least 21 days before the date of the first hearing. E. Notice to Subiect Property Owners, Adjacent Property Owners and Specific Others. 1. Notice Recipients. For properties located within the county, staff will obtain the names and addresses of property owners from the department of real estate assessments. For property which lies outside the county, the applicant shall provide the planning department with the names and addresses of those property owners which shall be obtained from the real estate assessor's office of the applicable locality. 1928:94499.2 a. Zoning Approval, Development Standards MedifieatienF Appeal of the Decision of the Director of Planning, Historic District or Landmark Designation, Schematic Plan, Administrative Site Plan or Planning Commission Site Plan Applications. The planning department shall provide written notification of these applications to the following: • the owner of the subject property; • persons owning any adjacent property, including property across any road, railroad right-of-way, or body of water; • if the subject property is located at, or within 100 feet of, the intersection of any 2 or more roads or within 100 feet of the intersection of the right-of-way of any 2 railroads, the owners of property situated at all corners of the intersection; • if the subject property is located within 0.5 miles of the boundary of an adjoining locality, that locality's chief administrative officer or designee; • if the subject property is located within 3,000 feet of the boundary of a military base, installation, airport, excluding armories operated by the Virginia National Guard, the commander of the applicable military operation; and • if the subject property is located within 3,000 feet of the boundary of a public use airport, the owner of the airport. 2. Notice Deadline. 1928:94499.2 I a. For those applications requiring notice to commanders of military operations, owners of public use airports, or an adjacent locality's chief administrative officer or designee, the notice shall be postmarked a minimum of 30 days before any hearing. b. For those applications requiring notice to an electric utility or an adjacent locality's chief administrative officer or designee, the notice shall be postmarked a minimum of 10 days before any hearing. c. Administrative site plan and planning commission site plan notices shall be postmarked a minimum of 10 days prior to approval or disapproval of the plan. d. Schematic plan notices shall be postmarked a minimum of 21 days before any hearing. e. Administrative variance Develepffient standaMs medifleation notices shall be postmarked a minimum of 21 days prior to approval or disapproval of the development standards medi-ien variance. e. All other required notices shall be postmarked a minimum of 15 days before any hearing. C, NMI EMINE/111 For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Development standards modifientient A deviation 4-E)FA the pfevisiens ef this ehaptef fegaMing develepment standards f -of a building, ethef impfavement, ef a standard fela4ed to a building ef at :neflt as eutlined in Seetien 19.1 14. 000 Variance, administrative: Exception granted by the director of planning from any building setback requirement. OTO Zoning approval: Includes conditional use, conditional use planned development, conditional zoning, variance, administrative variance, special exception, substantial accord, manufactured home permit and rezoning approvals. 111 1928:94499.2 7 - chmoub earns-3ifivatc% Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date June 17, 2015 Date Category Description Ad Size Total Cost 06/17/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ct 2 x 0 L 573.80 TATO? NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir- ginia, at an adjourned meeting an Wednesday, June 24, 2015, at R30 plublisher Of the p m. in the County Public Meeting Room at the Chesterfield Administra. tion Building, Route 10 and Lon Road, Chesterfield, Virginia, will hold a public hearing where persons mayappear and present their views con. Richmond Times -Dispatch cerning: An ordinance to amend the Cade of the County of Chesterrield,1997, as amended, by repealing Chapter 19 (Zoning Ordinance) and enading a new Chapter 19.1, specifically Sections 19.1.1 through 19.1.570, and by This is to certify that the attached TAKE NOTICE Take notice was amending and reenacting Chapter 17 (Subdivision Ordinance), speafi- published by the Richmond Times -Dispatch, Inc. in the City of ally Se -83 an 17.85.26In addition restructuring 11.82,17.83 and 17.65. In addition to reformatting and restmduring reformatting Richmond, State of Virginia, on the following dates: 9 9 Chapter 19's existing regulations into Chapter 19.1, the proposals would: (1) amend nonconforming by establishing that (a) a noncon forming building or structure include those constructed in accordance 06/10, 06/17/2015 with a county issued permit or those on which the owner has paid taxes Notiry Public Supervisor for more than 15 years, (b) allow replacement of nonconforming struc- tures, that are damaged by an Act of God provided the ordinance is com- r the re- placement of a damaged building in a federal disaster area to 4 years The First insertion being given ... 06/10/2015 and (c) allow amanufactured home in a parkto be replaced with a com- be KIM001 LY0WRIS parable one or a manufactured home on an individual lot to repplaced withanewerone;(2)eliminatetherequirementthatanhistoricd'istrict designation application be made by at least 60 percent ofthe owners of Newspaper reference: 0000175873 the lots within the area proposed for de�gnation; (3) el'im'inate the Tra- State Virginia C®ryttTl®r1W�?talth of Virginia ae Or g g ditional Neighborhood Development D'istnct; and (4) amend provisions of Chapter l7 to refer to Chapter 19,1, Instead of Chapter 19, and elim • Sworn to and subscribed before me this natethe definition of "loop road" since it is defined in Chapter 19.1. MY Commission expires NOTE: The Planning Commission recommended approvision for Devel- opment Standards Modifications (DSM), inducting afee related thereto. Because the Board of Supervisors rejected a DSM proposal at its May 27, 2015 the has deleted the DSM I �� meeting, present proposal provision and fee and substituted the Administrative Variance provision from the current zoning ordinance. The present proposal indudes only those fees and levies that are set forth in the current zoning ordinance and does not recommend any change thereto. The legal auority for enact. fees levies the County Charter and Va. Code Sec. mend of and includes tion 151.2260)(6). Notiry Public Supervisor All persons favoring, opposing or interested in the above are invited to appear at the time and place herein stated and may speak Copies of the above proposals, including documentation for fees and levies, are available for examination by the public at the County Administrator's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road. Chesterfield, Virginia during regular business hours, 830 am. KIM001 LY0WRIS to 5;00 p.m. Monday through Friday. After the public hearing on ordi- NOTARY PIJQhIC nance amendments, the Board of Supervisors may approve changes in the proposed amendments. More information about these requests an State Virginia C®ryttTl®r1W�?talth of Virginia ae Or g g be found at www.chesterfield.ggov/plan. Comments and/or recommen- dationsontheabovecanbesubmittedto lanm hesterfield o_v, City of Richmond 356753 My Commission Expires Jan 31, 2017 MY Commission expires The hearing is held at a public facility designed to be accessible to per sons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should Con- tact Janice Blaldey, Clerk to the Board, at 748.1200. Persons needing in- terpreter services for the deaf must ratify the Clerk to the Board no lat- THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 rsyr;. N AGENDA Meeting Date: June 24, 2015 Item Number: 20. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on July 22, 2015, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: El Yes Title: Clerk to the Board ■ No # Old "' :'