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15SN0632 CASE NUMBER:15SN0632 APPLICANT: D. K. Walters Builder Inc. CHESTERFIELD COUNTY, VIRGINIA Magisterial District: BERMUDA STAFF’SANALYSIS AND RECOMMENDATION Board of Supervisors (BOS) Public Hearing Date: JULY 22, 2015 BOS Time Remaining: 337 DAYS Applicant’s Contact: DAN WALTERS (804-641-7860) Planning Department Case Manager: RYAN RAMSEY (804-768-7592) APPLICANT’S REQUEST Amendment of zoning (Case 06SN0158) to reduce cash proffers in a Residential (R-12) District. A single-family residential subdivision has been recorded and partially completed. On June 30, 2015, the applicant submitted a revised proffer requesting that the maximum cash proffer reduction change from $15,600 per lot to $18,966 per lot (Attachment 1, Proffered Condition 1). (NOTES: A. Conditions may be imposed or the property owner may proffer conditions. B. A proffered condition islocated in Attachment 1.) Notes: A.Conditions may be imposed or the property owner may proffer conditions. B.A Proffered condition islocated in Attachment 1. RECOMMENDATION RECOMMEND APPROVAL Scope of cash proffer reduction is minimal, given the size of the PLANNING applicant’s development COMMISSION Proffered conditions ensure quality building materials, design (5/19/15) and house sizes AYES:Waller, Brown, and Patton NAYS: Gulley and Wallin Providing a FIRST CHOICE community through excellence in public service RECOMMENDATION (CONTINUED) RECOMMEND APPROVAL Requestaddresses impacts on capital facilities (Staff Note: Revised proffers submitted on 6/30/2015 STAFF (Attachment 1, Proffered Condition1) have changed staff’s recommendationas previously presented to the Planning Commission on 5/19/15 and to the Board of Supervisors on 6/24/15.) 215SN0632-2015JUL22-BOS-RPT SUMMARY OF IDENTIFIED ISSUES DepartmentIssue PLANNING- BUDGET AND - MANAGEMENT FIRE- - PARKS AND RECREATION - LIBRARIES - SCHOOLS - CDOT VDOT- UTILITIES- ENVIRONMENTAL - ENGINEERING 315SN0632-2015JUL22-BOS-RPT 415SN0632-2015JUL22-BOS-RPT Map 2: Comprehensive Plan(The Chester Plan) Classification: RESIDENTIAL The designation suggests the property is appropriate for 2.5dwellings per acre. Map 3: Surrounding Land Uses & Development Chester Osborne Road Heights Subdivision Warfield Estates Subdivision Warfield Estates Drive 515SN0632-2015JUL22-BOS-RPT PLANNING Staff Contact: Ryan Ramsey (804-768-7592) ramseyrp@chesterfield.gov ZONING HISTORY Case NumberBOS Action Request ApprovedRezoning from A to R-12 of 2.0 acres to permit the 06SN0158 (02/22/2006) development of three (3) single-family residential lots. PROPOSAL Asingle-family residential subdivision, known as Holly Haven,has been recorded and partially developed. The subdivision consists of three (3) undeveloped subdivision lots. CHANGES TO CASH PROFFER REQUEST The applicant originally requestedto reduce the currently escalated cash proffer of $22,245 back to the amount originally approved by the Board of Supervisors, $15,600.On May 19, 2015, the applicant submitted revised proffers in response to concerns expressed by the Bermuda District Commissioner relative to house size, building materials and design relative to the original cash proffer reduction to $15,600 per lot (Attachment 2, Proffered Conditions 2-6). On June 30, 2015, a full cash proffer payment was offered in accordance with the County’s Cash Proffer Policy. Consequently, the applicant removed the proffers relative to house size, building materials and design(Attachment 1, Proffered Condition 1). 615SN0632-2015JUL22-BOS-RPT FINANCIAL IMPACT ON CAPITAL FACILITIES Budget and Management Staff Contact: Natalie Spillman (804-717-8767) spillmann@chesterfield.gov The need for schools, parks, libraries, fire stations and transportation facilities in this area is identified in the County’s adopted Public Facilities Plan, Thoroughfare Plan and Adopted Capital Improvement Program and further detailed by specific departments in the applicable sections of this request analysis. This proposed development will have an impact on capital facilities. Staff has calculated the fiscal impact of every new dwelling unit on schools, roads, parks, libraries and fire stations at $21,261 per unit. The original zoning case 06SN0158 was previously approved for three lots with a cash proffer of $15,600 (currently escalated to $22,245)(Attachment 4). The applicant has requested to reduce the previously approved cash proffers of $15,600 (currently escalated to $22,245) to the current maximum of $18,966 per unit. These cash proffers would defray the cost of the capital facilities necessitated by this proposed development. The current Cash Proffer Policy allows the County to assess the impact of all dwelling units in previously approved zoning cases that come back before the Planning Commission and Board of Supervisors using the calculated capital facility costs in effect at the time the case is reconsidered. If accepted, the amended cash proffer would remain at $18,966 for a period of four years after which it would be escalated by the cumulative change in the Marshall and Swift Building Cost Index, a provision recently adopted by the Board of Supervisors. While appropriate to maintain the cash proffer of $15,600 (currently escalated to $22,245) approved with case06SN0158, the Board of Supervisors has set the current maximum cash proffer at $18,966, an amount lower than the escalated cash proffer amount as approved with the original case. 715SN0632-2015JUL22-BOS-RPT Note that circumstances relevant to this case, as presented by the applicant, have been reviewed, and it has been determined that it is appropriate to accept the maximum cash proffer of $18,966 for each dwelling unit. Per Dwelling Unit Impact on 3 Capital Facilities Potential Units Applicant's Proposal FacilityCash Proffer on Existing FY15 Calculated Impact (Current BOS CategoriesZoning Maximum) Total $21,261 $22,245 $18,966 Overall Impact on Capital Facilities Schools $28,128 $29,961 $25,092 Parks$3,981 $4,056 $3,552 Libraries$1,020 $1,200 $909 Fire $2,358 $1,962 $2,103 Stations Roads$28,296 $30,642 $25,242 Total $63,783 $67,821 $56,898 *Based on the number of lots per Proffered Condition 6 of case 06SN0158. The actual number of lots and corresponding impact may vary. 815SN0632-2015JUL22-BOS-RPT PUBLIC FACILITIES FIRE SERVICE Staff Contact: Greg Smith (804-706-2012)smithgd@chesterfield.gov The mission of Fire and Emergency Medical Services (EMS) is to protect life, property and the environment through a comprehensive fire and life safety program that ensures an adequate and timely response to emergencies. The Public Facilities Plan, as part of the Comprehensive Plan, indicates: County-wide Fire & EMS Service Information & Needs New5 Recommendations for Fire Stations by 2022 Replacement/Revitalization4 Fire 24% 1 2011 Incidents as a percent of total EMS (Emergency Medical Services)76% Fire/EMS Increases in Call Volume 44% from 2001 and 2011 County Population Increase from 17% 2001 to 2011 1 With the aging of population, medical emergency incidents are expected to increase faster than the rate of population growth over time. Fire Service - Project Impacts Estimated Number of Calls for 1 Service Annually Applicant’s Proposal to Address Offered in Accordance with Policy 1 Impacts Proffered Condition 1 The financial impact of residential development on fire facilities is addressed in the “Financial Impact on Capital Facilities” section of the report. Additional Information: When the property is developed, the number of hydrants, quantity of water needed for fire protection, and access requirements will be evaluated during the plans review process. Information relative to nearby fire and emergency service facilities can be found in Attachment 3. 915SN0632-2015JUL22-BOS-RPT PARKS AND RECREATION Staff Contact: Brian Geouge (804-318-8720) geougeb@chesterfield.gov The County supports a high-quality park system to provide residents and visitors with equitable access to active and passive recreation opportunities. The Public Facilities Plan, as part of the Comprehensive Plan, indicates: County-wide Parks and Recreation Needs Park TypeNumber of New Parks Aggregate Acreage Regional 3600 Community10 790 Neighborhood 9180 1 Special Purpose3 - 2 Urban - - 3 Linear - - 1 The Public Facilities Plannotes facility recommendations for water-based parks. All other facilities are acquired and developed on a site-by-site basis. 2 Facilities are recommended in urban areas where there is limited acreage available for park development. 3 Facility needs are assessed on a site-by-site basis as recommended in the Public Facilities Plan. Parks and Recreation –Project Impacts 5.9 Acres of Regional, Community and/or Neighborhood 2012 County Level of Service parkland per 1,000 persons 9 Acres of Regional, Community and/or Neighborhood Target Level of Service parkland per 1,000 persons Applicant’s Proposal to Address Offered in Accordance with Policy 1 Impacts Proffered Condition 1 The financial impact of residential development on parks facilities is addressed in the “Financial Impact on Capital Facilities” section of the report. Additional Information: Information relative to nearby parks and recreation facilities can be found in Attachment 3. 1015SN0632-2015JUL22-BOS-RPT LIBRARIES Staff Contact: Debra Winecoff (804-751-4475)winecoffd@chesterfield.gov The public library system’s role in the county has expanded beyond its traditional function as a resource for information and materials, and now serves as a community gathering place for educational, cultural and informational services; community support during emergencies; economic development; and revitalization activities.The Public Facilities Plan, as part of the Comprehensive Plan,indicates: County-wide LibraryNeeds Facility ActionCounty-wide Facility Needs Expand or Replace 5 Libraries Construction of New 5 Libraries Facilities 1 Community Arts Center Libraries -Project Impacts 2011 County Level of Service 0.45 square feet of library space per person Standard Level of Service 0.82 square feet of library space per person Applicant’s Proposal to Offered in Accordance with Policy 1 Address Impacts Proffered Condition 1 The financial impact of residential development on library facilities is addressed in the “Financial Impact on Capital Facilities” section of the report. Additional Library Information: Information relative to nearby library facilities can be found in Attachment 3. 1115SN0632-2015JUL22-BOS-RPT SCHOOLS Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net High performing, high quality public schools contribute to the quality of life and economic vitality of the County. The Comprehensive Plan suggests a greater focus should be placed on linking schools with communities by providing greater access, flexible designs and locations that better meet the needs of the communities in which they are located. The Public Facilities Plan, as part of the Comprehensive Plan, indicates: County-wide School Needs School Types Facilities to Revitalize/ReplaceNew Facilities Elementary 163 Middle 62 High23 Technical-1 Schools -Project Impacts Elementary1 Middle0 Average Student Yield High0 Total1 Applicant’s Proposal to Offered in Accordance with Policy 1 Address ImpactsProffered Condition 1 The financial impact of residential development on school facilitiesis addressed in the “Financial Impact on Capital Facilities” section of the report. Additional Information: After review of this request, based on current school assignments and student enrollment the proposed rezoning case will have animpact on schools. It is possible that over time this case, combined with other tentative residential developments and other zoning cases in the area will continue to push these schools to their capacity and therefore impact the capacity of facilities division-wide. Information relative to schools currently serving area can be found in Attachment 3. 1215SN0632-2015JUL22-BOS-RPT COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Jim Banks (804-748-1037)banksj@chesterfield.gov The Comprehensive Plan, which includes the Thoroughfare Plan, identifiescounty-wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and recommendations are detailed in the chart below: RecommendationApplicant’s Proposal Cash Proffer Policy Offered in Accordance with Policy Proffered Condition VIRGINIA DEPARTMENT OF TRANSPORTATION Staff Contact: Brian Lokker (804-674-2384) brian.lokker@vdot.virginia.gov VDOT Land Use Regulations - Traffic Impact Analysis (24VAC30-155) - Access Management (24VAC30-73) - Subdivision Street Acceptance (24VAC30-91/92) - Land Use Permit (24VAC30-151) VDOT has no comment on this request. Summary WATER AND WASTEWATER SYSTEMS Staff Contact: Jamie Bland (804-751-4439)blandj@chesterfield.gov The proposal’s impacts on the County’s utility system are detailed in the chart below: Water and Wastewater Systems Currently Sizeof Existing LineConnection Required by County Code? Serviced? WaterYes 8”Yes WastewaterYes 8”Yes Parcels 794-657-7210 and 794-657-8115 are not connected to public water and wastewater, but are proffered to connect with Case 06SN0158. Parcel 794-657-8920 is currently connected to public water and wastewater. 1315SN0632-2015JUL22-BOS-RPT ENVIRONMENTAL Drainage, Erosion and Water Quality Staff Contact: Doug Pritchard (804-748-1028)pritchardd@chesterfield.gov Environmental Engineering has no comment on this request. 1415SN0632-2015JUL22-BOS-RPT CASE HISTORY Applicant Submittals 3/2/15Application submitted 4/20/15Proffered conditions weresubmitted 5/19/15Revised proffered conditions were submitted 6/30/15Revised proffered conditions were submitted Full cash proffer offered in accordance with Cash Proffer Policy Planning Commission Meeting 5/19/15 Citizen Comments Citizens spoke in support and opposition of the applicant’s request: Proffer reductions are beneficial for infill development Marshall and Swift Building Code Index is not an appropriate inflation mechanism for the cash proffer escalation Reduction of cash proffer below the Board’s maximum cash proffer should not be approved, Need to apply the Cash Proffer Policy equally to all applicants Commission Discussion The Commission noted their support for this case: The exception to the Board’s maximum cash proffer is relatively small scale considering the size applicant’s subdivision (3 lots) Continues to offer the original cash proffer amount as proffered in 2006 Proffered conditions improve the original case and require that a quality house is constructed on the lots In addition, the Commission noted opposition for this case, including: Property is not located in a revitalization area Difficult to prove that a hardship exists Cash Proffer Policy does not provide the flexibilityfor reducing cash proffers for the applicant’s request Recommendation – APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITIONS IN ATTACHMENT 2 Motion: Patton; Seconded: Waller AYES:Waller, Brown, and Patton NAYS: Gulley and Wallin 1515SN0632-2015JUL22-BOS-RPT CASE HISTORY(CONTINUED) Board of Supervisors Meeting 6/24/15 Citizen Comments Citizens spoke in opposition of the applicant’s request: Do not support a reduction of cash proffer below the Board’s maximum cash proffer amount Application ofCash Proffer Policy should be equal for all applicants BoardDiscussion The Boardnoted their desire to defer this case to allow time for the applicant to modify the cash proffer request to be in accordance with the current maximum cash proffer payment. Action -DEFERRED TO JULY 22, 2015 The Board of Supervisors on Wednesday, July 22, 2015, beginning at 6:30 p.m., will consider this request. 1615SN0632-2015JUL22-BOS-RPT ATTACHMENT 1 PROFFERED CONDITION Notes: A.“STAFF” – Recommended by Staff only B.On June 30, 2015, the applicant withdrew theproffered conditions in Attachment 2 and submitted the proffered condition in Attachment 1. The proffered conditions considered by the Planning Commission on May 19, 2015 are located in Attachment 2. With the approval of this case, Proffered Condition 5 of Case 06SN0158 shall be amended as follows: (STAFF)1. Cash Proffers: For each dwelling unit, the applicant, sub-divider, or assignee(s) shall pay the following to the County of Chesterfield, prior to the issuance of a building permit for infrastructure improvements within the cash proffer service district for the property, unless state law prevents enforcement of that timing: a.$18,966per dwelling unit for the period beginning the July 1 preceding the Board of Supervisors’ approval of the case through July 1 four years later, at which point the amount will be adjusted for the cumulate change in the Marshall and Swift Building Cost index during that time period. b.Thereafter, the per dwelling unit cash proffer amount shall be automatically adjusted, annually, by the annual change in the Marshall and Swift Building Cost Index on July 1 of each year. c.Cash proffer payments shall be spent for the purposes proffered or as otherwise permitted by law. (B&M) (STAFF NOTE: Except as amended herein, all previous conditions of zoning approved in Case 06SN0158 shall remain in full force and effect.) 1715SN0632-2015JUL22-BOS-RPT ATTACHMENT 2 PLANNING COMMISSION PROFFERED CONDITIONS (WITHDRAWN) Notes: A.“CPC” – Recommended by the Planning Commission only B.On June 30, 2015, the applicant withdrew these proffered conditions and submitted the proffered condition in Attachment 1. With the approval of this case, Proffered Condition 5 of Case 06SN0158 shall be amended as follows: (CPC)1.Cash Proffers: For each dwelling unit, the applicant, sub-divider, or assignee(s) shall pay the following to the County of Chesterfield, prior to the issuance of a building permit for infrastructure improvements within the cash proffer service district for the property, unless state law prevents enforcement of that timing: d.$15,600 per dwelling unit for the period beginning the July 1 preceding the Board of Supervisors’ approval of the case through July 1 four years later, at which point the amount will be adjusted for the cumulate change in the Marshall and Swift Building Cost index during that time period. e.Thereafter, the per dwelling unit cash proffer amount shall be automatically adjusted, annually, by the annual change in the Marshall and Swift Building Cost Index on July 1 of each year. f.Cash proffer payments shall be spent for the purposes proffered or as otherwise permitted by law. (B&M) (STAFF NOTE: Except as amended herein, all previous conditions of zoning approved in Case 06SN0158 shall remain in full force and effect.) (CPC)2.Foundations: The exposed portion of any foundation shall be brick or stone. (P) (CPC)3.Exterior Facades: Acceptable siding materials include brick, stone, masonry, stucco, synthetic stucco (E.I.F.S), and lap siding. Lap siding may be permitted to be manufactured from natural wood or cement fiber board or may be premium quality vinyl siding. Plywood and metal siding are not permitted. Additional siding requirements: a.Premium quality vinyl is defined as vinyl siding with a minimum wall thickness of .040”. 1815SN0632-2015JUL22-BOS-RPT b.Synthetic Stucco (E.I.F.S.) siding shall be finished in smooth, sand or level texture. Rough textures are not permitted. (P) (CPC)4.Roof Material: Roofing material shall be dimensional architectural shingles or better with a minimum thirty (30) year warranty. (P) (CPC)5.Porches, Stoops and Decks a.Front Porches: All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12”x12” masonry piers. Extended front porches shall be a minimum of five (5)’ deep. Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood or metal railing with vertical pickets or sawn balusters. Pickets shall be supported on top and bottom rails that span between columns. b.Front Porch Flooring: Porch flooring shall be permitted to be concrete, exposed aggregate concrete, or a finished paving material such as stone, tile or brick, finished (stained dark) wood, or properly trimmed composite decking boards. All front steps shall be masonry to match the foundation or finished wood with painted risers. (P) (CPC)6.Minimum House Size. The minimum gross floor area shall be 1,600 square feet for a one-story dwelling unit or 1,800 square feet for a dwelling unit greater than one-story. (P) 1915SN0632-2015JUL22-BOS-RPT ATTACHMENT 3 SUPPLEMENTAL PUBLIC FACILITIES STATISTICS Schools Currently Serving Area Curtis Elizabeth DavisThomas Dale Elementary Middle SchoolHigh School School Capacity Categories Current and Projected 2014727 881 831243 128497 2239282479 2 Figures 2015735 -831289 - 100 2213-78 2016750 -851343 - 105 2189-78 2021797 -901339 - 104 2342-83 TrailersNumber of 0 2 - 1 Trailers 1 Trailers are not identified in the staff report for schools under 90% capacity. 2 Disclaimer: Please note that Projected Membership AND Functional Capacity are updated on an ANNUAL BASIS. They are based on the September 30 membership and Space Utilization Study Report for a given year.School boundary adjustments may be made to address over capacity levels. Nearby Public Facilities Fire Station The Dutch Gap Fire Station, Company Number 14 EMS Facility The Bensley-Bermuda Volunteer Rescue Squad Library Chester Library Parks & RecreationChester Linear Park, Goyne Park, Dutch Gap Conservation Area 2015SN0632-2015JUL22-BOS-RPT ATTACHMENT 4 APPROVED CONDITIONS FOR CASE 06SN0158 2115SN0632-2015JUL22-BOS-RPT 2215SN0632-2015JUL22-BOS-RPT