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05/27/98 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May27, 1998 Item Number: 4 Subject: Request to Change the Order of Presentation for Certain Public Hearings and Zoning Requests County_ Administrator's Comments: County Administrator: ~ ~/~ Board Action Requested: Summa~ of Information: Staff recommends that the Board revise the order of the evening Agenda. Under the revised order, all mobile home, withdrawal, deferral and consent zoning cases will be heard fn'st followed by the fn'st five regular public heatings. The Board will then hear Bermuda District Zoning Request (98SN0115, William M. Fridley, Fridley's Welding Service) followed by Zoning Request #98SN0221 (Chesterfield County Parks and Recreation, golf course) followed by the Public Hearing on a proposed lease between Chesterfield County and First Tee followed by Zoning Request #98SN0191 (Jeffrey H. Anderson). At the completion of Zoning Request #98SN0191, the Board would move to recess to 6:00 p.m. on Thursday, May 28th, in Room 502 for dinner followed by the remaining zoning requests in the Public Meeting Room at 8:00 p.m.. These changes are being requested so that a large number of county citizens will not have to wait many hours for their cases to be heard. Preparer: ~tg, t<~ ~ , Lane l~. Ramsey' Attachments: [] Yes I No Title: County Administrator 0800:22969.1 ×/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 27, 1998 Item Number: Page i of 1__ Subject: Resolution recognizing Mr. Addison E. Slayton, Jr. the State Coordinator of Emergency Services on his retirement. County Administrator's Comments: County Administrator: Board Action Requested: Ad~l~ti,n ef attached resolution. Summary_ of Information: The Honorable Arthur S. Warren requests the recognition of Mr. Addison E. Slayton. Mr. Slayton has served the citizens of Chesterfield County and the State of Virginia as the State Coordinator of Emergency Services. He is retiring from the Virginia Department of Emergency Services. Attachments: Preparer: Title: Ly~(a Yes [~ No Emergency Services Coordinator RECOGNIZING MR. ADDISON E. SLAYTON, JR. UPON HIS RETIREMENT WHEREAS, Mr. Addison E. Slayton, Jr. has diligently served the citizens of Chesterfield County and the State of Virginia as the State Coordinator of Emergency Services since 1985; and WHEREAS, Mr. Slayton joined the Virginia Department of Emergency Services in 1974 and served as Warden of the Virginia State Penitentiary and Associate Director, Division of Corrections, Department of Welfare and Institutions from 1956-1974; and WHEREAS, Mr. Slayton has served in such distinguished positions as Chairman of the State Hazardous Materials Emergency Response Advisory Council; Chairman of the Virginia Emergency Response Council; Chairman of the Education and Public Affairs Committee of the National Emergency Management Association; Chairman of the Board of Visitors of the national Emergency Training Center; a member of the Virginia Joint Committee on Spill Prevention and Response Readiness; and a member of the National Business and Industry Advisory Council of the Emergency Broadcast System; and WHEREAS, Mr. Slayton has facilitated the establishment of many exemplary programs, such as the Virginia Hazardous Materials Emergency Response Program; the Virginia Oil and Hazardous materials Emergency Response Plan; Virginia's first Hurricane Emergency response Plan; and the Mutual Aid Compact for the Southern Governor's Association; and WHEREAS, in all these endeavors, Mr. Slayton has exemplified excellence in public service; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Addison E. Slayton and extends their appreciation for forty-two years of public service and their congratulations upon his retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Slayton and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA <2 ~1.t. Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 8.A.1. Subject: Appointment of Clerk to the Board of Supervisors County Administrator's Comments: County Administrator: ~ Board Action Requested: Nominate and Appoint Tammy D. Haskins to serve as Clerk to the Board of Supervisors Summary of Information: Section 3.6 of the County Charter provides that the Board of Supervisors may appoint a Clerk. The County Administrator recommends that Tammy D. Haskins be appointed as Clerk to the Board of Supervisors. Ms. Haskins has been Acting Clerk since December, 1997. Prior to becoming Acting Clerk, she served as Deputy Clerk since January, 1993. Her appointment would be effective May 30, 1998 and she serves at the pleasure of the Board. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Lane B. Rams~"y~ Attachments: ~-~ Yes Title: NO County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 8.A.2. Su~ect: Nomination/Appointment to the Capital Area Agency on Aging Board of Directors County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint a member to serve on Capital Area Agency on Aging. Summary of Information: The Capital Area Agency on Aging Board of Directors serves citizens sixty years or older in.the City of Richmond and Counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, and Powhatan with direct services which include, but are not limited to, nutrition programs, senior centers, homemaker service, transportation, home repair, smoke alarms, etc. Mr. Bradford Hammer has served, since September 1997[ as Chesterfield's representative to the Capital Area Agency on Aging Board of Directors, completing the unexpired term of Mr. Robert Masden. His term ends June 30, 1998. The Capital Area Agency on Aging Board of Directors requests the appointment of Mr. Hammer, whose term will be effective July 1, 1998 and will expire June 30, 2001. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Tammy"lD. Haskins Acting Clerk to the Board Attachments: --] Yes No Meeting Date: May 27~ 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 1 8 .A.3. Subject: Nomination and reappointment of a member of the Industrial Development Authority for the County of Chesterfield. ,County Administrator's Comments: County Administrator: Board Action Requested: Request that the board suspend the rules and simultaneously nominate and reappoint Mr. John Ruckart, representing the Dale district to the Industrial Development Authority for the County of Chesterfield. The reappointments would become effective July 1, 1998. The 4 year term for each would expire on June 30, 2002. Summary of Information: Mr. John Ruckart serves as a member of the Industrial Development Authority from the Dale District with his term expiring June 30, 1997. Mr. Harry Daniel request reappointment of Mr. Ruckart and Mr. Ruckart has indicated that he would like to continue to serve. Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Agi8my2/erk Preparer: ~~/~1~M~La~-en~~ Title: Director, Economic Development Attachments: ~Yes 1No I # i~07 ] Meeting Date: May 27, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: 8 .A.4. Page 1 ofl Subject: Nomination/Appointment to the Chesterfield County Disability Services Board County_ Administrator's Comments: County Administrator: Board Action Requested: Nomination/Appointment of a member to serve on the Chesterfield County Disability Services Board Summary. of Information: The Disability Services Board was created in response to the Disability Services Act of 1992, to provide information and resource referrals to local government and state agencies regarding the service needs and priorities of persons with physical and sensory disabilities, to monitor implementation of the Americans with Disabilities Act, and to provide such other assistance and advice to local government as may be requested. Ms. Meade Boswell of the Midlothian District has resigned. Mr. Barber requests that Mrs. Claire B. Velzy be appointed to serve the remaining term of Ms. Boswell. Her term would be effective immediately and will expire December 31, 1999. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules are suspended by the unanimous vote of the Board of Supervisors. Nominees are voted on in the order nominated. es McKinnell Attachments: ~ Yes No Interagency Services Administrator I' oosI CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 8.A.5. Subject: Appointment to the Board of the Richmond Metropolitan Authority County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint a member to serve on the Board of the Richmond Metropolitan Authority. Summary of information: Mr. Warren requests Mr. Richard White be appointed to serve on the Board of the Richmond Metropolitan Authority (RMA). The term for members of the Board of the RMA is four years. If selected, Mr. White will fill the vacancy of Read Goode that expires on June 30, 1998. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. District: Preparer: Title: Attachments: At-large ~/l~'~l ' AMg;nC3r~ken ~--~ Yes No Director of Transportation O09 Meeting Date: May27,1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: 8.A.6. Page 1 ofl Subject: Appointment to the Citizens Technical Advisory Committee to the Metropolitan Planning Organization County_ Administrator's Comments: County. Administrator: Board Action Requested: Nominate/Appoint a member to serve on the Citizens Technical Advisory Committee to the Metropolitan Planning Organization. Summary of information: Mr. Daniel requests Mr. Herbert Richwine be reappointed to serve on the Citizens Technical Advisory Committee (CTAC) of the Metropolitan Planning Organization (MpO). According to the MPo By-laws, two members are appointed to the committee by the County of Chesterfield. At-large appointees should represent diverse organizations with recognized transportation planning concerns. It is recommended that each at-large appointee have a designated alternate. Each citizen appointed shall serve a two-year term and may be reappointed for successive terms. The purpose of this Committee is to advise the MPO on issues, plans, studies, and matters necessary and appropriate for providing viable and reasonable citizen input. The term for members of CTAC is two years, from July 1 through June 30. If reappointed, Mr. Richwine's term will expire on June 30, 2000. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. District: At-large Preparer: Attachments: bl(.J. McCracken -- Agen350 ~-~ Yes Title: No Director of Transportation ooq. I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: May 27, 1998 Item Number: Page. 1 of 4 Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Streetlight Installations in the Bermuda, Clover Hill and Dale Districts and from the County-Wide Streetlight fund. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; o Petitions are required and should include 75 % of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer:~ Richard M. M,,gL*Ifish, P.E. Attachments: Yes No Title: Director, Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2 of 4 Sommary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: * Lalonde Drive and Lalonde Place Cost to install light: $3,185.79 Meets all minimum criteria Lalonde Place, vicinity of 15902 Cost to install light: $1,944.09 Does not meet minimum criteria for intersection or vehicles per day Kriserin Court and Wellington Farms Drive, vicinity of 4901 Cost to install light: $2,422.81 Does not meet minimum criterion for vehicles per day Gravel Neck Drive, comer opposite 10601 Cost to install light: $2,672.00 Does not meet minimum criterion for vehicles per day North Enon Church Road, vicinity of 12708, on the existing pole Cost to install light: $41.27 Does not meet minimum criterion for vehicles per day CONTINUED NEXT PAGE I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page3 of 4 Summary of Information: (Continued) BERMUDA DISTRICT (Continued): Bermuda Streetlight Account Requested Balance Forward ~ $30,927 $3,186 $1,944 $2,423 $2,672 $41 CLOVER HILL DISTRICT: * Castle Glen Drive and Woodvale Court Cost to install light: $966.00 Meets all minimum criteria Clover Hill Streetlight Account Requested Balance Forward Expenditure $50,163 $966 Effective Remaining Balance $27,741 $25,797 $23,374 $20,702 $20,661 Effective Remaining Balance $49,197 DALE DISTRICT: * Saldale Drive, in the cul-de-sac Cost to install light: $2,092.76 Does not meet minimum criteria for intersection and vehicles per day CONTINUED NEXT PAGE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Summary of Information: (Continued) DALE DISTRICT (Continued): Dale Streetlight Account Balance Forward $17,157 Requested Expenditure Effective Remaining Balance $2,093 $15,064 COUNTY-WIDE STREETLIGHT ACCOUNT: The County-wide Streetlight Account is used to fund streetlighting projects to be installed on County owned property. * Vicinity of Recycling Facility adjacent to the Animal Control Building Cost to install light: $ 638.45 * Intersection of Courthouse Road and Lucy Corr Drive Cost to install light: $ 3,286.08 County-wide Streetlight Account Requested Balance Forward Expenditure $9,102 $638 $3,286 Effective Remaining Balance $8,464 $5,177 # ~13 STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: October 10, 1997 April 28, 1998 Estimate Requested: Days Estimate Outstanding: October 10, 1997 201 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $ 3,185.79 John S. Watts 3107 Lalonde Drive Chester, VA 526-7228 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Lalonde Drive and Lalonde Place REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Qualified PETITION: Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "There has been vandalism to our property as well as neighbors' cars and homes. From 10 p.m. on, kids are on the street with alcohol, with trash, broken glass, cans, etc. on property. The police have been called several times." STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: June 8, 1996 April 28, 1998 Estimate Requested: Days Estimate Outstanding: June 10,1996 688 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $1,944.09 Stephanie Walston 15902 Lalonde Place Chester, VA 23831 526-0756 ~ REQUEST IS LOCATED ATTHE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Lalonde Place, vicinity of 15902 POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, location is not an intersection Not Qualified, less than 400 vehicles per day Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "All five residents within 200 feet have signed the petition. Two persons on Lalonde also signed because they have both have been vandalized (mail boxes destroyed and vehicle windows broken out). The house across field where I live was broken into 12/95 and also the house behind us on Gary Avenue. The house at 15900 Lalonde was recently vandalized with shrubs and flowers removed and spray painting on fencing. The cul-de-sac is frequently used by cars just to sit in the dark (people unrelated to the area). This cul-de-sac is one block from a school bus stop, which all grades are picked up and let off. The nearby empty field is used by young kids for softball and footbal on occasion." ~._.'eet Light Request M~g 1998 SYLVA~® Street Light Legend ~ existing light ~ requested light ! ' ~ 721,31Mt This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: September 24, 1997 April 29, 1998 Estimate Requested: Days Estimate Outstanding: September 26, 1997 215 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $ 2,672.00 Sandi Ochs, Vice President Wellington Farms Homeowners Association P. O. Box 381 Chester, VA 23831 778-7212 REQUEST IS LOCATED AT THE INTERSECTION OF: Gravel Neck Drive, corner opposite 10601 REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Not Qualified, less than 400 vehicles per day Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "We are requesting these lights to help emergency vehicles locate homes, provide safe school buss stops for children, provide safety for pedestrians, and deter crime. STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: September 24, 1997 April 29, 1998 Estimate Requested: Days Estimate Outstanding: September 26, 1997 215 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $ 2,422.81 Sandi Ochs, Vice President Wellington Farms Homeowners Association P. O. Box 381 Chester, VA 23831 778-7212 REQUEST IS LOCATED AT THE INTERSECTION OF: Kriserin Court and Wellington Farms Drive, vicinity of 4901 REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Not Qualified, less than 400 vehicles per day Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "We are requesting these lights to help emergency vehicles locate homes, provide safe school buss stops for children, provide safety for pedestrians, and deter crime. ,treet Light Request Map Ma 27. 1998 Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streeth'ghts. SC4LE I : 1 ' = etlO. 77feet Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: June 2, 1995 April 30, 1998 Estimate Requested: Days Estimate Outstanding: NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $41.27 Ruth Jones-Purdy 12700 North Enon Church Road Chester, VA 23831 530-0835 ~--~ REQUEST IS LOCATED AT THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: North Enon Church Road, vicinity of 12708 POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, location is not an intersection Qualified Qualified REQUESTOR OR STAFF COMMENTS: No Staff or Requestor comments June 2,1995 1063 ~treet Light Request Map May 27, 1998 TAZEq~LL AY the ~dd Co~mty Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the ChesterfieM County Environmental Engineering Department. 7 ' = 721.31Mt STREETLIGHT REQUEST Clover Hill District Request Received: Estimate Received: August 13, 1997 April 29, 1998 Estimate Requested: Days Estimate Outstanding: August 15, 1997 241 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $ 966.00 Charles W. Owens 10101 Northland Drive Richmond, VA 23236 276-3950 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Castle Glen Drive and Woodvale Court REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Qualified PETITION: Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "Children are begining to catch their bus in almost total darkness and also minor crime incidents are begining to occur in and around the community; light is an excellent deterent to crime," ~./eet Light Request Mup 1998 PROVIDENCE RI) ~i~ nat~ it a cotrytight~l tnroduct of the Che~ter~eld Co~y Gt$ Off, ce. Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the ChesterfieM County Environmental Engineering Department. STREETLIGHT REQUEST Dale District Request Received: Estimate Received: October 31, 1995 April 30, 1998 Estimate Requested: Days Estimate Outstanding: October 31, 1995 912 NAME OF REQUESTOR: ADDRESS: COST TO INSTALL STREETLIGHT: $2,092.76 Mary Campbell 3901 Saldale Drive Richmond, VA 23237 REQUEST IS LOCATED AT THE INTERSECTION OF: F~ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Saldale Drive, in the cul-de-sac POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified REQUESTOR OR STAFF COMMENTS: No Staff or Requestor comments o,reet Light Request Map Ma __ _g LOOS DEA~OOD ~RlH OR I CLODFELTER DR BELLBROOK DR WANNEE Thi~ rnt~ i~ a copyright~l product of the Ch~terfleld County GI$ Off. ce. Street Light Legend ~ existing light ~ requested light 721.31 This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST County-Wide Streetlight Account Request Received: Estimate Received: March 2, 1998 April 20, 1998 Estimate Requested: Days Estimate Outstanding: March 3, 1998 47 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $ 638.45 Chesterfield County Animal Control 9300 Public Works Court 748-1683 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Public Works Drive and Public Works Court, vicinity of the recycling facility REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Not Qualified, less than 600 VPD Not required, no residents within 200 feet REQUESTOR OR STAFF COMMENTS: This light is requested to provide illumination to the recycling facility during hours of darkness. STREETLIGHT REQUEST County. Wide Streetlight Account Request Received: Estimate Received: March 12, 1998 April 20, 1998 Estimate Requested: Days Estimate Outstanding: March 12, 1998 39 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $ 3,286.08 Department of General Services 9901 Lori Road 748-1215 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Courthouse Road and Lucy Corr Drive REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Qualified Not Required, no residents within 200 feet REQUESTOR OR STAFF COMMENTS: This project is to illuminate the new intersection of Courthouse Road and Lucy Corr Drive. Light Request Mug Ma 27. 1~8 COURTHO~E~ eae ~ Co~y ~S O~ce. Street Light Legend [~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. Meeting Date: May 2 7, 19 9 8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: 8.C.l.a. Page 1 of 1 Subject: Recognition of Fire Chief Wesley Dolezal on his retirement, after 29 years of dedicated service to Chesterfield County. County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary_ of Information; Stephen A. Elswick Yes I [ No Attachments: Title: Chief of Department RECOGNIZING FIRE CHIEF F. WESLEY DOLEZAL UPON HIS RETIREMENT WHEREAS, Fire Chief F. Wesley Dolezal's fire service career began at the age of sixteen, in 1958, as a volunteer firefighter in tke Manchester Volunteer Fire Department and was promoted to volunteer lieutenant in 1962; served as the President of the Manchester Volunteer Fire Department in 1968; and remained as a volunteer at Manchester through 1970; and WHEREAS, Chief Dolezal served as an emergency firefighter in the United States Coast Guard reserve from 1959-1969; and W~EREAS, Chief Dolezal was hired as Chesterfield's first fire training officer in 1969; developed the County's first basic fire training manuals and curriculum in 1970; introduced the use of video tape technology into the fire service in 1972; served as Battalion Chief in charge of the southern half of the County from 1974- 1978; and was appointed as the Chesterfield County's first Assistant Fire Chief in 1978, helping guide the department from being predominantly fire oriented to becoming a fire and rescue department; and WHEREAS, Chief Dolezal has served as Chairman of the Virginia Fire Service Council; served on the Executive Committee, the Legislative Committee; and President of the Virginia Fire Chiefs Association; served as a member of the Public Safety Policy Committee of the Virginia Municipal League; served as a charter member of the Equipment Maintenance Council; was the recipient of the Certificate of Merit for Outstanding Merit in the Field of Fire Protection from the of Virginia Department of Education in 1978; was Chesterfield County's Employee-of-the-Year in 1982; served as a member of the Virginia State Fire Commission in 1983; and received the Certificate of Commendation for Exemplary Service to Humanity from the Veterans of Foreign Wars of the United States in 1984; and WHEREAS, Chief Dolezal was instrumental in establishing a State grant fund to assist localities in purchasing fire equipment and improving training facilities in 1986; served on the Governor's Task Force to develop a State-wide emergency medical response plan for disasters in 1988; worked with the Congressional Fire Services Institute in Washington, D.C. on firefighter health and safety issues in 1991; worked with the Department of Defense's Naval Facilities Engineering Command to develop uniform firefighting vehicles for the U.S. Military in 1992; and prepared a safety bulletin for the National Transportation Safety Board on fire apparatus safety in 1992; and WHEREAS, Chief Dolezal served as Director of the International Association of Fire Chiefs' Maintenance Section, representing the southeastern United States; served on the Board of Directors and was Chairman of the Personnel Committee of the Chesterfield Employees Federal Credit Union; and was appointed by the Governor to the State Emergency Medical Services Advisory Board in 1996; and WHEREAS, Chief Dolezal was appointed Chief of the Chesterfield County Fire Department on July 1, 1996, responsible for a combination career and volunteer organization consisting of 350 career employees and 300 volunteers -- operating out of sixteen fire stations and covering 450 square miles and due to Chief Dolezal's initiative and long-range planning, the citizens of Chesterfield County supported four new fire and rescue stations in the 1996 Bond Referendum; and WHEREAS, as Chief, Chief Dolezal implemented a program to provide electronic traffic control at all County signalized intersections; began a County-wide study to review the delivery of emergency medical services to improve service delivery for Chesterfield citizens; and was instrumental in the initiation of the Public Safety Training Center in Enon; and WHEREAS, throughout Chief Dolezal's career, he has enhanced the fire department; worked effectively with the Board of Supervisors and other elected representatives and officials; and has been a leader for regional cooperation. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Fire Chief F. Wesley Dolezal and extends their appreciation for his dedicated service to the County and their congratulations and best wishes upon his retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Chief Dolezal and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: Hay 27, 1338 Item Number: 8.C.l.b. Subject: Resolution Recognizing Morris G. Vaughan Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: WHEREAS, Morris G. Vaughan will retire from the Chesterfield County Police Department on June 1, 1998; and WHEREAS, Morris G. Vaughan has provided 28 years of quality service to the citizens of Chesterfield County; and Colonel Carl R. Baker Attachments: Yes No Title: Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) WHEREAS, Morris G. Vaughan has faithfully served the County in the capacity of Dispatcher, and Patrol Officer; WHEREAS, Morris G. Vaughan, for many years, provided guidance and direction for his fellow officers; and WHEREAS, Morris G. Vaughan has been a reliable employee and has displayed a friendly and outgoing personality during his tenure with the Chesterfield County Police Department; and WHEREAS, Morris G. Vaughan has expressed a high degree of concern and thoughtfulness for County employees and citizens; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Morris G. Vaughan's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Morris G. Vaughan, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Morris G. Vaughan, and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. -CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 8.C.l.c. Su~ect: Resolution Recognizing Mr. John B. Titus For His Service as Principal of Monacan High School County Administrator's Commen~: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information- Mr. Warren has requested that the Board adopt a resolution recognizing Mr. John B. Titus for his service as Principal of Monacan High School. Mr. Titus served as Principal from 1985 to 1998. Preparer: Tammy. D. Haskins Attachments: Yes No I I Title: Acting Clerk to the Board ~34 RECOGNIZING MR. JOHN B. TITUS FOR HIS SERVICE AS PRINCIPAL AT MONACAN HIGH SCHOOL WHEREAS, Mr. John B. Titus served as Principal of Monacan High School from 1985 to 1998; and WHEREAS, as Principal, Mr. Titus exemplifies the ideals of leadership by consistently modeling personal standards of dignity, integrity, and character; and WHEREAS, Mr. Titus, through his wide-ranging intelligence and understanding of the human character, inspires in others a serious quest for knowledge; and WHEREAS, Mr. Titus recognizes the significance of scholarship in his students and staff by providing a stimulating academic environment; and WHEREAS, in recognizing the School's mission to mold the academic and social development in its students, Mr. Titus shoulders the responsibility of providing a balanced curricular and extracurricular program for all; and WHEREAS, Mr. Titus supports students and staff activities with his presence and participation; and WHEREAS, Mr. Titus motivates his students and staff to produce their best efforts and, in turn, rewards those efforts with individual commendation; and WHEREAS, Mr. Titus encourages professionalism among his colleagues and students by treating them with unfailing courtesy, fairness, and respect; and WHEREAS, through the example of his personal life and conduct, Mr. Titus touches and enriches the lives of countless students, staff, and citizens. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors commends Mr. John B. Titus for his thirteen years of dedicated service to the citizens of Chesterfield County and wishes him much success in the future. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Titus and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 8.C.l.d. Su~ect: Resolution Authorizing the Crater Regional Partnership to Receive 1998-2000 Virginia Regional Competitiveness Act Funding from the Commonwealth of Virginia County Administrator's Commen~: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mr. Denny K. Morris, Secretary of the Crater Regional Partnership has irequested that the Board adopt a resolution authorizing the Crater Regional Partnership to receive funding authorized in the 1998-2000 State Budget. The adoption of this resolution will enable the Partnership to meet the .State administrative guidelines for this program. The Board of Supervisors adopted a similar resolution last year when the Partnership was being formed. Preparer: Tammy D. Haskins Attachments: Yes ~ No Title: Acting Clerk to the Board AUTHORIZING THE CRATER REGIONAL PARTNERSHIP TO RECEIVE 1998-2000 VIRGINIA REGIONAL COMPETITIVENESS ACT FUNDING FROM THE COMMONWEALTH OF VIRGINIA WHEREAS, the ten jurisdictions within the Crater Planning District (cities of Colonial Heights, Emporia, Hopewell, and Petersburg and the Counties of Chesterfield, Dinwiddie, Greensville, Prince George, Surry, and Sussex) formally established the Crater Regional Partnership under the Virginia Regional Competitiveness Act; and WHEREAS, the Crater Regional Partnership qualified for fiscal year 1997-1998 Regional Competitiveness Program funding in September, 1997; and WHEREAS, the guidelines for Virginia's Regional Competitiveness Program require that participating local governments within the region adopt resolutions authorizing their partnerhsip to receive State incentive funds on the participating jurisdiction's behalf. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of the County of Chesterfield agrees that the Crater Regional Partnership is authorized to receive 1998-2000 Regional Competitiveness Program funding on behalf of Chesterfield County to carry out the Partnership's approved Strategic Economic Development Plan. Meeting Date: May 27~ 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page. I of 1 8.C.l.e. Subject: Resolution confirming proceedings of thc Chesterfield Industrial Development Authority for financing of industrial revenue bonds for Lumberg Inc. The bonds will be used to assist in the financing of acquisition, construction and equipping of a facility for the manufacture of electronic components. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summar~ of Information: On April 23, 1998, the Chesterfield Industrial Development Authority held a public hearing and approved the financing of revenue bonds in an amount not to exceed $3,000,000. This issuance is to assist Lumberg Inc. in acquiring, constructing and equipping a facility in Chesterfield County for the manufacture of electronic components. The new facility will be an expansion of their current business located in the Branchway Business Center. The new building will be located in the Sommerville Industrial Park in Midlothian and will be 35,000 square feet. Agi8myl/erk Preparer: ~ ~ Gary R. Title: Director, Economic Develo ~ment Attachments: I Yes ~--] No I# I RESOLUTION OF THE BOA~ OF SUPERVISORS OF THE COUNTY OF CHESTERFIEI,D, VIRGINIA The Industrial Development Authority of the County of Chesterfield (the "Authority"), has considered the application of Lumberg, Incorporated (the "Applicant"), requesting the issuance of the Authority's revenue bonds in a principal amount not to exceed $3,000,000 (the "Bonds"). The proceeds of the Bonds will be used to assist the Applicant in financing the costs of constructing a building and purchasing and installing equipment for a manufacturing facility (the "Project"). The Project will be located on approximately 4.56 acres of land on Justice Road in the Sommerville Industrial Park in Midlothian, Virginia in the County of Chesterfield (the "County") and the new building will contain approximately 35,250 square feet of space. The Applicant will use the Project in its business of manufacturing electronic components, including connectors for the industrial and electronics markets. The Applicant is a Virginia corporation that has its current principal place of business at 11351 Business Center Drive, Richmond, Virginia 23236 and will have its principal place of business at the Project site. Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code") and Section 15.2-4906 of the Code of Virginia of 1950, as amended (the "Virginia Code") provide that the highest elected govemmental unit of the locality having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds. The Authority issues its bonds on behalf of the County and the Project is located in the County. The Board of Supervisors of the County of Chesterfield, Virginia (the "Board") constitutes the highest elected governmental unit of the County. Following the public hearing held by the Authority on April 23, 1998, the Authority adopted a resolution (the "Inducement Resolution") in which it recommended and requested that the Board approve of the issuance of the Bonds by the Authority. A copy of the Inducement Resolution, a brief summary of the Authority's public hearing and the Applicant's Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: I. The Board approves the issuance of the Bonds by the Authority in a principal amount not to exceed $3,000,000 for the benefit of the Applicant, as required by Section 147(f) o£the Code and Section 15.2-4906 of the Virginia Code, to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the creditworthiness of the Project or the Applicant, but, as required by Section 15.2-4909 of the Virginia Code, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor and neither the faith and credit nor the taxing power of the Commonwealth of Virginia nor any political subdivision thereof, including the County and the Authority, shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. Adopted: May __, 1998 A Copy Teste: (SEAL) Clerk, Board of Supervisors of the County of Chesterfield, Virginia 485699 19763.001 -2- i- 40 SUMMARY OF PUBLIC HEARING The undersigned officer of the Industrial Development Authority of the County of Chesterfield (the "Authority") hereby certifies as follows: 1. A meeting of the Authority was duly called and held on Thursday, April 23, 1998 at 3:30 p.m. pursuant to proper notice given to each Director of the Authority prior to such meeting. The meeting was held in the Authority's offices at the Chesterfield County Office of Economic Development at 9401 Courthouse Road, Suite B, Chesterfield, Virginia. The meeting was open to the public. The time of the meeting and place at which the meeting was held provided a reasonable opportunity for persons of differing views to appear and be heard. 2. The Chairman announced the commencement of the public hearing on the application of Lumberg, Incorporated (the "Applicant"). A notice of the public hearing was published once a week for two successive weeks in a newspaper having general circulation in Chesterfield County (the "Notice"). A certified copy of the Notice is attached hereto as Exhibit A. 3. The individuals identified on Exhibit B attached hereto appeared and addressed the Authority. A summary of the statements made at the public hearing by such individuals is included on Exhibit B. 4. Attached hereto as Exhibit C is a true, correct and complete copy of a resolution (the "Inducement Resolution") adopted by a majority of the Directors of the Authority present at such meeting. The Inducement Resolution constitutes all formal action taken by the Authority at the April 23, 1998 meeting relating to matters referred to in the Inducement Resolution. The Inducement Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on the date hereof. Statement. April 23, 1998 Exhibits: Attached hereto as Exhibit D is a copy of the Applicant's Fiscal Impact Title: C)o.,:,.e/,,,~,, , Industrial Development Authority of the County of Chesterfield A - Certified Copy of Notice B - Summary of Statements C - Inducement Resolution D - Fiscal Impact Statement ~fl A:~iliate oT Medi~ G~erat P, 0. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Adverl;Islng Affidavit (This i~ riot a bill, please pay from invoice) 1~'~ S ~R~ B. C/O ArUTON & WI LLIANS RIVERFRONT PLAZA ~. TOWER 951 W. BYRD STRERT RI CHMOND, VA 232~9 Exhibit A [Acco0m Nurn,] :.:~:~.., , ;~., . . 132150 o~/is/98 04/15/98 z2[ NOTICE OF .PUBLIC HEARING ON PR0?0S~D I~TD I x 68 613.36 Richmond Newspapers, thc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached ME~TING$ - COMING EVENTS was published by Richmond Newspapers, Inc., in the C~y of Richmond, State of Virginia. on :he following dates~ o~/o8/98 The first inaa'tion being give~ .... 0~/08/98 Sworn to and subscribed before' me this U-'~.~--~ ~ State, of Vir~q%a Notary Public Superviso~ U NOT A BILL. PLEASE PAY FROM INVOICE THANK YOU EXHIBIT B SUMMARY OF STATEMENTS MADE AT PUBLIC HEARING Members of the Public Appearing Before the Authority: Sharon A. Durham, Executive Vice President - Finance, Lurnberg, Incorporated Sandra Jones McNinch, Mays & Valentine, L.L.P., Bond Counsel Summary of Statements Made by Members of the Public: The individuals named above reviewed the plans for financing the construction and equipping of a manufacturing facility to be used by the Applicant in its business of manufacturing electronic components, including connectors for the industrial and electronics markets. Such individuals answered questions from the Authority regarding such matters. Such individuals reiterated that completing the financing through the Authority would reduce the Applicant's borrowing costs and would assist the Applicant in adding to the employment base and tax base in Chesterfield County. 485701 19763.001 Exhibit C RESOLUTION OF INDUCEMENT OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD There have been described to the Industrial Development Authority of the County of Chesterfield (the "Authority") the plans of Lumberg, Incorporated, a Virginia corporation (the "Applicant"), to construct a building and to purchase and install equipment (together, the "Project"). The Project will be a manufacturing, office and distribution facility used by the Applicant in its business of manufacturing electronic components, including connectors for the industrial and electronics markets. The Project will be located in Chesterfield County, Virginia (the "County"). The Applicant, in an appearance before the Authority by the Applicant's representatives at a public hearing following reasonable public notice and in certain information filed with the Authority, has described the benefits the Project will bring to the County and to the citizens of the Commonwealth of Virginia. The Applicant has requested the Authority to agree to issue its revenue bonds pursuant to the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), in such amounts as may be necessary to finance the cost of constructing, equipping and developing the Project. BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. It is hereby found and determined that assisting the Applicant in financing the cost of constructing, equipping and developing the Project will bring additional revenues and employment into the County, will promote the economy of the County, and will benefit the citizens of the County and the Commonwealth of Virginia, increase their commerce and promote their safety, health, welfare, convenience and prosperity. 2. To induce the Applicant to construct, equip and develop the Project in the County, the Authority hereby agrees to assist the Applicant in financing the construction, equipping and development of the Project by undertaking the issuance of the Authority's revenue bonds or notes therefor, upon terms to be mutually agreed upon, in a principal amount now determined not to exceed $3,000,000 (the "Bonds"). The proceeds of the Bonds will be loaned to the Applicant pursuant to a loan agreement, the terms of which shall obligate the Applicant to make payments to the Authority sufficient to pay the principal of, premium, if any, and interest on the Bonds and to pay all other expenses in connection with the maintenance of the Project. The Applicant will provide for an acceptable bank letter of credit or for the purchase of the Bonds by a financial institution in a private placement. 3. The Bonds may be issued in one or more series at one time or from time to time, upon terms to be mutually agreed upon between the Authority and the Applicant. The Bonds will be issued in form and pursuant to terms to be set by the Authority and the payment of the Bonds will be secured by an assignment for the benefit of the holders thereof, of substantially all of the Authority's rights to payments under the loan agreement and may be additionally secured by other collateral. 4. It having been represented to the Authority that it is necessary to proceed immediately with the construction, equipping and development of the Project, the Authority hereby agrees that the Applicant may proceed with plans for the Project, enter into contracts for the construction, equipping and development of the Project and take such other steps as it may deem appropriate in connection therewith; provided that nothing herein shall be deemed to -2- 045 authorize the Applicant to obligate the Authority without its consent in each instance to the payment of any moneys or the performance of any acts in connection with the Project. The Authority agrees that the Applicant may be reimbursed from the proceeds of the Bonds for all costs so incurred by the Applicant, insofar as such costs are properly reimbursable under the Act and other applicable state and federal laws. 5. All costs and expenses in connection with the financing and the construction, equipping and development of the Project, including the fees and expenses of the Authority and its legal counsel, shall be paid from the proceeds of the Bonds or funds provided by the Applicant. If for any reason the Bonds are not issued, it is understood that all such expenses shall be paid by the Applicant and that the Authority shall have no responsibility therefor. 6. At the request of the Applicant, the Authority hereby appoints Mays & Valentine, L.L.P. as bond counsel to supervise the proceedings and approve the issuance of the Bonds. 7. In adopting this Resolution, the Authority intends to declare its "official intent" to allow for the use of the proceeds of the Bonds to reimburse the Applicant or the Authority for "original expenditures" associated with the development or financing of the Project, to the full extent permitted by U. S. Treasury Regulation Section 1.150-2. The Authority (based solely upon information provided by the Applicant) and the Applicant reasonably expect that they will reimburse the "original expenditures" with the proceeds of the Bonds. 8. Adoption of this Resolution by the Authority does not carry with it any representation or assurance that any portion of the State Ceiling, as set forth in Chapter 50 of Title 15.2 of the Code of Virginia of 1950, as amended, will be allocated to the Bonds. Upon -3- 46 approval by the Board, as defined below, an application for an allocation under the State Ceiling may be filed on behalf of the Authority. 9. The Authority hereby recommends and requests that the Board of Supervisors of the County of Chesterfield, Virginia (the "Board") approve the issuance of the Bonds within sixty days of the date of the adoption of this Resolution. The Authority hereby directs the Secretary of the Authority to submit to the Board this Resolution, the Applicant's Fiscal Impact Statement, and a summary of the public hearing held by the Authority prior to the adoption of this Resolution. 10. This Resolution shall take effect immediately upon its adoption. This Resolution shall cease to be valid after April 1, 1999 unless at least a portion of the Bonds have been issued by that date or such deadline is specifically extended by the Authority. ADOPTED: April &_3_, 1998 -4- CERTIFICATE I, the undersigned Secretary of the Industrial Development Authority of the County of Chesterfield, hereby certify that the foregoing is a true, correct and complete copy of a Resolution duly adopted by the directors of the Industrial Development Authority of the County of Chesterfield present and voting at a meeting duly called and held on April ~_..~, 1998, and that such Resolution has not been repealed, revoked, rescinded or amended, but is in full force and effect on the date hereof. WITNESS my hand and the seal of the Authority, this~.%t~ day of April, 1998. ISne~ur~tri~al Development Authority of the County of Chesterfield [SEAL] 485697vl -5- C 4S Exhibit D 30:1998 Date Lumbera. IncorDorate~ Applicant Manufacturing Facility 1. Maximum amount of financing sought 2. Estimated taxable value of the facility's real property to be constructed in the municipality 3. Estimated real property tax per year using present tax rates 4. Estimated personal prope _r~y tax per year using present tax rates 5. Estimated merchants' capital tax per year using presant tax rates 6. Estimated dollar value per year of goods and services that will be purchased locally 7. Estimated number of regular employees on year round basis 8. Average annual salary per employee* $ 3~O00pO00 $ 2.1oo,00Q $ 22,890 $ 29,738 $ N/A $. 576,400 32 51,666 including salaries, Mr. W. F. Seymur Authority Chairman Industrial Development Authority of the County of Chesterfield Name of Authority commissions, bonuses and benefits 14 Meeting Date: CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA May 27 ~ 1998 Item Number: Page 1 of_L_ 8.C.l.f. Subject! "National Homeownership Week," June 7-13, 1998. County Administrator's Comments,! CountyAdministrator: BoardAction Requested: Recognize June 7-13, 1998, as "National Homeownership Week." Summary of Information: Resolution attached. Thomas T~ylor Attachments: Y~s ~i No Title: CDBG Director # Resolution of the BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY RECOGNIZING JUNE 7 - 13, 1998, AS "NATIONAL HOMEOWNERSHIP WEEK" WHEREAS, homeownership strengthens families, builds communities and promotes economic growth as well as personal well-being; and WHEREAS, Chesterfield County is actively engaged in increasing homeownership opportunities for its low and moderate income residents through the successful efforts of a partnership of public, private and non-profit organizations; WHEREAS, the Chesterfield County Block Grant Office has, primarily through the use of federal, local and private resources and countless hours of volunteer work, managed to provide assistance for first-time home buyers who are low and moderate income residents of Chesterfield County; and WHEREAS, Chesterfield County is committed to providing quality living environments for its residents. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby proclaim the week of June 7 - 13, 1998, as "National Homeownership Week". CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 8.C.1.g. Su~ect: R~solution Recognizing the 1998 Midlothian Middle School Girls Soccer Team for Their Outstanding Accomplishments and Sportsmanship County Administrator's Commen~: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mr. Barber has requested that the Board adopt a resolution recognizing the 1998 Midlothian Middle School Girls Soccer Team. Preparer: Attachments: Tammy. D. Haskins Yes ~-J No Acting Clerk to the Board RECOGNIZING THE 1998 MIDLOTHIAN MIDDLE SCHOOL GIRLS SOCCER TEAM FOR THEIR OUTSTANDING ACCOMPLISHMENTS AND SPORTSMANSHIP WHEREAS, Mr. Eric Robinson, Coach of the Midlothian Middle School Girls Soccer Team, has been in the field of coaching for the past twenty-six years; and WHEREAS, under Mr. Robinson's guidance and direction, the 1998 Midlothian Middle School Girls Soccer Team finished the regular season with a 9-0-1 record, won the County tournament with a 12-0-1 record, and has a six year record of 73-1-4; and WHEREAS, the Midlothian Middle School Girls Soccer Team consists of Captain Ashley "Gidget" Delans and her teammates -- Amanda "Spot" Creamer; Eve "Twilight" Pollard; Allie "Freon" Moore; Jenna ~Hook" Ramer; Adrianne "Quinn" Flinn; Sarah ~Bud" Rose; Avery "Aries" Drake; Ashley "Torch" Moore; Myra "Ridges" Roberts; Lisa "Chuck" Spears; Morgann ~Tiff" Wagner; Katie ~Eck" Moore; Kelsie "Dazzle" Bradberry; Jesse ~Poon" Whelan; Mary "Rabid" Grief; Elizabeth "Yeller" Guise; Katie "Floz" Ford; Shannon "Hypo" Lowe; Chrissy "Laree" Cogbill; Megan "Noey" Boardway; Heidi "Berg" Hinson; Kate "Cobb" Cobbledick; Sarah ~Lowell" Doyle; Carl "Vicious" Visotsky-; Avery ~Coffers" Coffman; Megan "Hersey" Miller; Allison "Boog" Powell; Robin ~Walkie" Schaperjahn; and Emily ~Cicely" Sounder; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby commends the 1998 Midlothian Middle School Girls Soccer Team for their outstanding accomplishments and splendid sportsmanship and expresses their best wishes, on behalf of Chesterfield County, for continued success. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to the Midlothian Middle School Girls Soccer Team and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. A, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 27, 1998 Item Number: 8. C. 1.h. Subject: Adoption of a resolution "morally obligating" the Board to fund a possible deficit in constructing the Appomattox Regional Governor's School for the Arts and Technology County Administrator: ~~,~.~ ,~ Board Action Requested: Consideration of the attached resolution Summary_ of Information: A private non-profit fbundation, the Appomattox Educational Foundation, has raised over $3,000,000 in pledges for the purpose of renovating the Old Petersburg High School into a regional Governor's School Ibr Arts and Technology. The total capital costs to renovate the old Petersburg High School is $10,400,000. The school will serve 500 students from eight surrounding school systems including Chesterfield County. The Foundation has received over $3,000,000 in pledges from private contributors. Federal and State grants as well as tax credits will also be used to fund the project. Five banks have agreed to finance the construction with future contributions expected to fund a remaining shortfall of slightly over $3,000,000. The consortium of banks has requested that participating localities "morally obligate" themselves to fund a portion of that shortfall to illustrate the localities' commitment to the project. Because of Chesterfield's expected participation in the school, Chesterfield has been asked to adopt the attached resolution "morally obligating" the County to pay up to $2,000,000 of any shortfall not covered by contributions. The County's "moral obligation" is not legally binding and although accounted for as "debt" will not affect the County's "triple A" bond rating. If the banks request payment under the moral obligation and the County chooses not to fund the shortfall, it could affect the County's bond rating. The County's commitment is contingent on receiving moral obligation pledges from other participating localities for the remaining $1,000,000. In the event of any shortfall, the localities would share in any payment in proportion to their relative shares. The Superintendent and the School Board liaison committee have expressed their support for the project. Steven L. Micas Attachments: OYes []No Title: County Attorney 0800:22915.1 (22916.1 ) I# APPOMATTOX REGIONAL GOVERNOR'S SCHOOL MORAL OBLIGATION RESOLUTION WHEREAS, the jurisdictions in the Appomattox Regional Area have recognized the benefit of an educational facility in the Area which is an integral part of the Governor's School Program established by the Commonwealth of Virginia to educate the most gifted students of the Area in the arts and technology; and WHEREAS, the Appomattox Regional campus of the Governor's School, located in the City of Petersburg, will serve students from eight Area localities; and WHEREAS, it is the desire of the parties that the Appomattox Regional Governor's School campus be financed solely by a combination of state, federal and private funding in the form of grants, credits, incentives and pledges; and WHEREAS, a consortium of five banks (the "Banks") has committed to financing the principal amount of $10,400,00 to construct, expand, renovate and equip the old Petersburg High School into the new Appomattox Regional Governor's School; and WHEREAS, the Banks will hold a Note for such principal amount made by the Appomattox Govornor's School, L.P. ("AGS"), a private, non-profit corporation. The Note, in addition to the Appomattox Regional Governor's School campus and the combined grants, credits, incentives and pledges to be obtained by the Appomattox Education Foundation, a private non-profit foundation ("Foundation"), shall secure the obligation of $10,400,000 to repay the principal balance pursuant to the terms of the Note; and WHEREAS, the Foundation and the AGS expect that the combined grants, credits, incentives and pledges will ultimately be sufficient to repay the note plus the accrued interest payable under the terms of the Note; and WHEREAS, the Appomattox Educational Foundation is obligated to use its best efforts to promote the repayment of the Note plus accrued interest through such grants, credits, incentives and pledges; and WHEREAS, the County of Chesterfield, Virginia ("County") is willing to provide a non- binding and moral obligation to assist in paying certain deficits up to $2,000,000, as provided herein, with respect to that portion of the Note and accrued interest which is not ultimately paid by grants, credits, incentives, pledges and other non-County sources but only after such sources have failed to pay such deficits after demand and after a reasonable period of time to make such deficit payments through non-County sources has been afforded; and WHEREAS, if the County shall make a payment to the Banks which amount or portion thereof is ultimately collected by the Foundation, AGS, or by anyone else on behalf of the Foundation or AGS, from grants, credits, incentives, pledges or other non-County sources, the Foundation shall immediately refund to the County, with interest at the lawful statutory rate, the payment made by the County to the Banks. NOW, THEREFORE, the County resolves that it will consider making payments to the Banks pursuant to a non-binding moral obligation under the following conditions: 1. The Foundation or AGS shall make payments to repay the Note and accrued interest from grants, credits, incentives, pledges and other non-County revenue sources and will actively use its best efforts to obtain such non-County revenue. In the event that the revenues derived from the 0407(00)(05):22916.1 -2- grants, credits, incentives, pledges and other non-County revenue sources and any other monies available to the Foundation, or AGS, or anyone else on behalf of the Foundation or AGS, for the purpose of making payments of principal and interest under the terms of the Note are insufficient to make such payments, the County's governing body will consider making a payment to the Banks in the amount necessary to prevent a default under the Note in combination with the payments made by other jurisdictions as provided herein. 2. The County's governing body shall not consider making any payments in excess of a combined total of $2,000,000 in payments. 3. Any monies provided by the County pursuant to this Resolution shall be immediately refunded by the Appomattox Educational Foundation, with interest accrued thereon at the lawful statutory rate, to the County if the Foundation or AGS receives any revenue from any source which, if such revenue had been available when the County provided such monies, such monies would not have been necessary to prevent a default under the terms of the Note. 4. The County shall be permitted to audit all records of the Banks, the Foundation or AGS regarding the Appomattox Regional Governor's School at any time, regardless of whether the County has made any moral obligation payments pursuant to this Resolution or not. This paragraph shall survive the full repayment of the Note, plus accrued interest, for two years after such repayment. 5. The County shall not be required to consider making any payments pursuant to this Resolution unless the Foundation shall specifically request the County to consider such payment and then only if such request complies with the provisions of this Resolution. If the County is satisfied that a payment complies with the provisions of this Resolution, it shall present the request to the Board of Supervisors for its consideration and decision at a public meeting. 0407(00)(05):22916.1 -3- 6. The County's moral obligation under this Resolution is expressly contingent on other localities in the Appomattox Regional Area adopting moral obligation resolutions with the combined moral obligation amount of $1,000,000. Furthermore, notwithstanding any other provision of this Resolution, the County shall not be morally obligated to consider the payment of more than two- thirds of any payment requested by the Foundation. 7. The County shall not consider making a payment pursuant to this Resolution unless the County is satisfied that all other reasonably available non-County revenue sources for such payment have been contacted by the Foundation, AGS, or the Banks and that such sources have been unable to make such payment, in whole or in part. The Foundation and AGS have specifically and affirmatively represented to the County that they expect non-County sources of revenue to be sufficient to retire the Note in full and on time in accordance with its terms and the County relies on these representations to adopt this Resolution. 8. This Resolution does not constitute an endorsement of the creditworthiness of the Appomattox Regional Governor's School project. The County shall not be obligated to pay to the Banks any payments pursuant to the terms of the Note except from the revenues and monies specifically approved therefor and from any other funds which may become available and are specifically approved therefor. Neither the faith or credit nor the taxing power of the Commonwealth or the County are or shall be pledged to any payments or payment requests pursuant to this Resolution. 0407(00)(05):22916.1 -4- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 8.C.2. Subject: Request to approve the donation of Fire Unit #103 to the Old Dominion Historical Society. County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the donation of Fire Unit #103 to the Old Dominion Historical Society. Summary_ of Information: The Old Dominion Historical Society has requested the use of Fire Unit #103, for display purposes, with the understanding that the society will insure the unit, and return the unit upon request within 30 days. Steve A. Elswick Yes ~ No Attachments: Title: Chief of Department Central Region P. O. Box 34665 Richmond, VA 23234. May 4, 1998 Deputy Chief Paul A. Shorter, Sr. Chesterfield Fire Department P.O. Box 40 Chesterfield, Virginia 23832 Dear Paul: At our board of directors and membership meeting held last Saturday in Winchester, Virginia, we voted unanimously to accept engine 103 from Chesterfield County with the following conditions: That we receive title to engine 103 so that we can insure this unit under our current policy with J.C. Taylor Company. Our policy ~AC-85-698-919 renews on August 26, 1998. It is understood that engine 103 is being donated to our non-profit organization with a thirty (30) day recall. This stipulation is for future possibilities that may come up with the Chesterfield Fire Department. That we receive engine 103 in its original condition as much as possible for use in funerals, parades, and school events. That Old Dominion Historical Fire Society, Inc shall keep engine 103 in good working order, and available for the county's inspection whenever they deem necessary. We look forward hearing from you as to the transfer date for completing this process. In addition, I am sending you a copy of our current officers and directors for Old Dominion Historical Fire Society, Inc.. Thanks very much. ~n~ar[YReT;~~Oon ~r JHT/sa MRY-04-1998 09:15 8047485955 P. 02 PAGE OLD ~__.~NXOi HISTORICAL PI~_~ SOCIETY,_ INC ~ERBNIP D _I~CTORY - %/20/98 ThOmas L. Herman 10719 River Road Chesterfield, Va. 80%-590-1239 FAX 743-2504 61 178 23838 ViCE PRESIDE1TT Timothy E. Price 7/15/95 177 Punkin Ridge Road Clearbrook, Va. 22624 540-667-2065 667-9300 Willie Jones III 10/15/95 9625 Peppertree Drive Richmond, Va. 23233 80%-965-0878 965-0484 Michael T. Dubas 1/2/90 12609 Brook Lane Chester, Va. 23831 804-748-4048 J. Harry Tesh S/2S/90 2913 Halstead Rd. Bon Air, Va. 23235 804-272-5020 748-3388 DI~CTOR - EA~TEP/~ REGION Robert Banach 8/1/95 224 Elmhurst Lane Portsmouth, Va. 23701 757-465-8749 DI~ICTt'~R - NO~TW~RNRA~J/ON Rocky Keplinger 1/14/94 218 Woodchuck Lane Winchester, Va. 22602 540-667-0412 540-667-S538 800-650-5538 FAX 540-662-8229 PAGE S&0-665-7127 David Chaplin Rt. 2, Box 340 Main Street Rural Retreat, Va. 540-686-665~ 24368 DIRECTOR- W~ST~RN R~ION William Cook 305 Layman Court Blacksbur~, Va. 540-~2-$542 24060 * ~ CHARTER MEMBER A = AFFILIATE MEMBER Page 1 of 14 MAY-04-1998 09:15 8047~85955 P.03 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 27, 1998 Item Number: Page I of_l. 8.C.3. Subject: Appropriation of additional fee revenue for the Community Services Board CCSB") County Administrator's Comments: County Administrator: Board Action Requested: Appropriate fee revenue of $32,500 and increase the MH/MR/SA Department expenditure budget by $32,500 purchase equipment and other needed items. Summary of Information: The MH/MR/SA Department will have one time net fee revenue available to replace an obsolescent mini- computer that will no longer be supported by the manufacturer, purchase two (2) vehicles, software and furniture. No additional County funds are requested. Preparer: ~~)-~/~ Butt H. Lowe,"t~e~. Title: Director, Dept. of MH/MR/SA I ~357 [ Attachments: [] Yes · No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 27, 1998 Number Budget and Manaqement Comments: If approved this item would appropriate additional one-time fee revenue of $32,500 and increase the MH/MR/SA Department expenditure budget by the same. The expenditures identified will address FY98 issues and additional funding requests. Although the exact use has not been determined, these funds may be used to replace a mini-computer that is no longer being supported by the manufacturer, buy two vehicles, or purchase software and office furniture. No additional County funds are requested. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 27~ 1998 Item Number: Page z of 2 8 .C.4. Subject: School Operating Funds FY98 Third Quarter Review County Administrator's Comments: CountyAdministrator: B0ardAcfi0nRequested: The School Board requests the Board of Supervisors to (1) increase both State sales tax and the School Operating transfer by $434,000;(2) increase estimated various sources of revenue as well as the Instruction appropriation by $140,846;(3) increase the School Federal Food Services by $230,000; and (4) increase the School Non-Federal Food Services by $125,000, for a total i e ' ~chool Operating Funds of $495,846 Summar}, otYn~ ~adonn. ' The School Board approved the third quarter review for the School Operating funds for 1997-98 on April 28, 1998. This review included requests that must be approved by the Board of Supervisors. A complete copy of this review is attached. State Sales Tax State Superintendent's Informational Memo No. 196, dated December 19, 1997, provided revised State sales tax estimates for localities for FY98. The revised cash amount for Chesterfield County is $28,847,404 and this converts to an accrual amount of $29,020,500, or $434,000 higher than the current estimate. Wllli~fm C B/osher, Jr. Attachments: Yes ~ No Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of ~- Summar~ of Information: (Continued) School Grants Fund $140,846 Chesterfield County Public Schools (CCPS) has received notification of the following grant increases: State Technology Grant - two additional sites were approved $ 60,000 Headstart Grant - program improvement funds awarded for FY98 58,308 Title I - State remedial summer school reimbursement was received for 132 students at Bensley Elementary Title I program during the summer of 1997 22,538 Total School Grants/Instruction Appropriation Category $140,846 School Federal Food Service Fund $230,000 Local vending revenue will provide $50,000 of additional revenue while Federal lunch reimbursement revenue will provide an estimated additional $180,000. The total revenue increase of $230,000 needs to be appropriated to the Food Service appropriation category for increased food and management costs, as well as provide for replacement of various capital outlay items for the food service program. School Non-Federal Food Service Fund $125,000 Additional revenue will be realized from lunch sales ($110,000) and vending sales ($15,000). This additional $125,000 needs to be appropriated to the School Food Service appropriation category to cover increased food costs, management services, and replacement capital equipment. Total Increase to School Operating Funds $495,846 A copy of the School Board's Third Quarter Review for the School Operating Funds for 1997-98 is attached for your information. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: May 27, 1998 Number Bud,qet and Mana.qement Comments: The School Board has completed its third quarter review and changes in certain school funds are requested. Within the school's operating fund the state revised its sales tax projection resulting in an additional $434,000. In addition, there were other state revenue increases and decreases (detailed on Attachment A of the School Board item) which resulted in an additional $69,600 in the School's operating fund. The additional state sales tax coupled with the additional $69,600 were mostly offset by the reduction in the general fund transfer to schools of $462,900 as a result of the one cent reduction in the real estate tax rate. In addition, Schools is requesting revisions to the School Grants, Federal Food Service and Non-Federal Food Service Funds (detailed on Attachment B of the School Board item). Rebecca T. Dickson Title: Director, Bud,qet & Manaqement VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, April 28, 1998, at seven- thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S., Chairman Dianne E. Pettitt, Vice-Chairman Elizabeth B. Davis Marshall W. Trammell, Jr. Thomas L. Wootton, Jr. WHEREAS, the School Operating Fund appropriation included in the FY98 Appropriation Resolution approved by the Board of Supervisors on April 9, 1997 withheld $4.5M from the School Board appropriation; and, WHEREAS also included in Section 17 of the FY98 Appropriation Resolution was a provision allowing the County Administrator to transfer this withheld $4.5M on three separate occasions during the fiscal year at $1.5M each; and, WHEREAS, the County Administrator has transferred $3.0M of these funds to date; and, WHEREAS, on April 8, 1998, the Board of Supervisors approved a real estate tax rate decrease of one cent for the 1999 tax billing cycle which includes taxes collected during this fiscal year; and, WHEREAS, this tax rate decrease will reduce the estimated County Real Estate revenues by $652,700; and, WHEREAS, the School Board's share of this reduction is $462,900, thereby, making the third transfer of withheld appropriation $1,037,100; and, WHEREAS, the School Board anticipates additional State Sales Tax of $434,000 in FY98 as well as $69,600 of other additional State revenue; and, WHEREAS, the School Board plans to replace "unfunded" State revenue with this additional State revenue; and, WHEREAS the School Board anticipates additional grant funding of $140,846 made up of federal Headstart revenue of $58,308, State revenue of $72,538 made up of remedial summer school ($22,538) and technology initiative ($50,000), and local transfer revenue for technology of $I0,000; and, WHEREAS the School Federal Food Service fund anticipates additional revenue of $230,000 with $180,000 from federal sources and $50,000 from vending revenue; and, WHEREAS the School Non-Federal Food Service fund anticipates additional local revenue of $125,000 from lunch sales and vending; NOW THEREFORE BE IT RESOLVED, that on motion of Mrs. Davis, seconded by Mr. Trammell, the School Board does hereby request the Board of Supervisors to approve: (1) an increase to State Sales Tax of $434,000 to be offset by a reduction of a like amoum in "unfunded" State revenue; (2) an increase of Instruction appropriation in the School Grants Fund of $140,846; (3) an increase in the School Federal Food Service Fund of $230,000; and, (4) an increase in the School Non-Federal Food Service Fund of $125,000, for a total increase to the School appropriations of $495,846. a copy teste ~4~lliam C. Bosher, Jr., Supgintendent CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #45 (1998) April 28, 1998 TO: FROM: SUBJECT: SCHOOL BOARD ~ WILLIAMsuPERiNTENDENTC. BOSHER,/R.: i~I~97- QUARTERLY BUDGET REVIEW - THIRD QU 98 PERTINENT INFORMATION: This review includes an analysis of operating fund revenue and expenditure changes impacting the year-end projection (Attachment A). Attachment B provides information relating to the School Grants Fund, School Federal Fcod Service Fund, and School Non-Federal Food Service Fund. Attachment C is a resolution requesting the Board of Supervisors to make appropriation changes as a result of the third quarter review. EVALUATION/ANALYSIS: The actual March 31, 1998 average daily membership of 50,049 reporWxl to the state, excluding preschool and postgraduate students, reflected an increase of 95 students from the revised budget projection of 49,954 presented during the first quarter review on October 28, 1997. This increase results in an increase in State aid of $222,029. In addition, a revised sales tax estimate has been received which is $434,000 higher than originally budgeted. Along with the offsetting decrease in State Basic Aid due to the increased sales tax, other changes in state revenue accounts (detailed in Attachment A) will result in increased state funds of $69,600. On April 8, 1998 the Board of Supervisors approved a real estate tax rate decrease of one cent for the 1998 tax billing cycle which includes taxes collected during this fiscal year. This decrease will reduce the estimated County Real Estate revenues by $652,700 of which $462,900 represents the School Board's share. This reduction has been deducted from the County's third transfer for FY98, making the transfer $1,037,100 ~ of thc planned $1.5 million. The revisions described in the following attachments are limited to actual chaag~ that occurred during the quarter. The year-end projections, however, (including the effect of this quarterly review), reflect an unused balance of approximately $1.4 million. Although this estimate continues to be preliminary, it does give us an indication, as in the midyear review, that the $1.0 million required for the FY99 budget from the current year will be available. RECOMMENDED ACTION: The Superintendent recommends that the School Board: 1) approve the recommended revisions to the School Board Operating Fund reflected in Attachment A; 2) approve the recommended revisions to the School Grants, Federal Food Service, and Non-Federal Food Service Funds reflected in Attachment B; 3) approve the resolution at Attachment C requesting the Board of Supervisors to increase its FY98 State sales tax estimate by $434,000, and approve increases in (a) the Instruction appropriation in the School Grants Fund of $140,846, (b) the School Federal Food Service fund of $230,000, and (e) the School Non-Federal Food Service Fund of $125,000; and, 4) authorize the Superintendent to make such minor appropriation adjustments to the Operating Fund as may be necessary to implement the actions contained in this third quarter budget review. WCBJr/KSK/LAL/ldmc Attachment Memo #45 Attachment A Explanation of Operating Fund Budget Variances FY98 3rd Quarter. Budget Review April 28, 1998 O~erating Accounts · State Sales Tax $ 434,000 The General Assembly approved a revised State sales tax projection of $29,020,500, an increase of $434,000 over the original projection. · State Basic Aid This reduction results from the increase in the sales tax estimate. $ (261,084) State SOQ ADM Increase $ 222,029 State allocations are based on actual March 31 average daily membership (ADM) which was an increase of 95 students over the ADM estimate at the first quarter review. Other State Aid Accounts $ 108,655 Revised state appropriations, increased reimbursement rates and varying program participation rates resulted in changes to several state aid accounts as compared to our original budget estimates as follows: K-3 Initiative Adult Education Vocational Education Categorical Special Education Categorical Remedial Summer School Foster Care Reading Intervention Fringe Benefits General Fund Transfer $(66,773) 7,308 8,515 29,079 52,159 129,732 (2,46O) (48,635) $ (462,900) County transfer to the operating fund has been decreased due to the approval of the Board of Supervisors for a one cent reduction in the real estate tax rate for the 1998 tax billing cycle. Operating Fund Variance $ 40,700 Memo #45 Attachment B Explanation of Other Funds Budget Variances FY98 3rd Quarter Budget Review April 28, 1998 School Grants Fund State Technology Grant $ 60,000 State has recognized Turning Point Academy and Burger King Academy as additional school sites and allocated $25,000 per site. An additional $10,000 of local match is required which was approved at the mid-year review. · Headstart Grant $ 58,308 Federal improvement funds allocated for salary increases as well as other improvements in the program. · Title 1 $ 22,538 State remedial summer school reimbursement for 132 students at the Bensley Title 1 program location during the summer of 1997. School Grants Fund Variance School Federal Food Service Fund $ 140,846 Federal Reimbursement and Vending Revenue $ 230,000 Additional revenue from Federal reimbursements is estimated at $180,000, with increased revenue from the vending program estimated at $50,000. These additional funds will be used to cover increased food and management costs, as well as provide for additional capital replacements for the food service program. School Federal Food Service Fund Variance School Non-Federal Food Service Fund $ 230,000 Lunch Sale and Vending Revenue $ 125,000 Additional revenue from lunch sales is estimated at $110,000 and vending sales are anticipated at $15,000 above budget. These additional funds will be used to cover increased food and management costs, as well as provide for additional capital replacements for the food service program. School Non-Federal Food Service FUnd Variance $ 125,000 Meetin,cj Date: Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 27, 1998 Item Number: FY98 Year End Adjustments Page 1 of 2 8.C.5. County Administrator's Comments: County Administrator: Board Action Requested: 1. Appropriate .revenues and expenditures for specific programs as well as authorize reallocations among General Fund departments and related funds as outlined in Schedule A. 2. Appropriate revenues and expenditures for specific programs and Non- General Fund departments as outlined in Schedule B. 3. Authorize the County Administrator to carry forward into the FY99 budget unspent FY98 appropriations, contingent upon the positive results of operations within individual departments and Countywide, as determined by the County's financial audit. Summary of Information: At the end of each fiscal year, staff requests revisions among appropriation categories consistent with year-end projections of revenues and expenditures. Preparer: bJ//~)~(c-~-7~ b l'(~%'~itle: Director, Bud,qet and Manaqement Rebecca T. Dickson Attachments: Yes # ~68 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 27, 1998 Item Number: Summary of Information (cont.)' These adjustments can be attributed primarily to personnel costs within departments. Each year, most departments reduce their personnel budgets by an amount equal to 4% of their personnel costs. This budgeted reduction assumes attrition (or turnover) within the department. The 4% is based on an expected countywide average with some departments experiencing more and some departments experiencing less turnover. Several departments did not experience the budgeted 4% turnover which has resulted in the primary need for the requested changes in allocations. Transfers and the use of certain designated reserves (not fund balance) will be required to increase appropriations for departments that would otherwise exceed budgeted expenditures. Schedule A County Departmental Revenue and Expenditure Adjustments Sale of Surplus Land Budget and Management Human Resource Management County Attorney Information System Technology Reserve to Cty Att. Internal Audit Intergovernmental Relations Revenue 104,000 47,500 50,000 Expenditures $ ~1,000) 91,000 49,000 50,000 26,000 62,000 Police Regional Jail-Operating Regional Jail-Reserve Eanes Pittman Training Center-Shared Center Sheriff and Jail Juvenile Detention Home MH/MR/SA Human Services Administration Human Services-Waterway Human Services-Transportation Treasurer Commonwealth's Attorney Circuit Court Judges Tax Relief for the Elderly Social Services-Food Stamps Social Services - General Fund Transfer Social Services - Federal, State & Other Revenue Sources Youth Group Home Youth Group Home Solid W,~ste Management Parks and Recreation Special Events Building Inspection Planning Transfer to Planning Capital Projects Environmental Engineering 240,000 136,000 80,000 111,000 3,000 (1,600,000) (275,000) 49,500 114,000 (40,000) 130,000 50,000 60,000 93,300 395,000 (450,000) (775,487) 36,000 989,000 (4,000) 111,000 67,000 (35,000) (12,ooo) 55,000 125,000 25,000 270,000 (1,600,000) (275,000) 49,500 114,000 (40,000) (22,000) 3~.dO0 (61,800) 20,200 66,000 (19,400) 53,300 ; 70 Schedule A (continued) Property Tax Revenue- Cty General Fund Police Fire Communications Center Social Services Comprehensive Services Enviroamental Engineering Solid Waste Management Transfer to VJCCCA Grant Property Tax Revenue-Schools General Fund Transfer to Schools Appropriation of Reserve funds to Transfer to Capital Projects for Building Inspection Dept. Capital Project-Lucy Corr Employee Benefits Debt Service Reserves to be Appropriated/Carried Forward into FY99 (190,000) (462,900) 60,000 $ (1,239,600) $ (33,400) (25,000) (7,200) (25,000) (37,500) (13,3oo) (48 600~, ~0,000 (462,900) 60,000 (58,ooo) (80,257) (4oo,ooo) 491,444 (1,239,600) Schedule B Other Funds _County Capital Projects: Building Inspection Equipment Upgrades VDOT Reimbursement for Meadowville road construction Return General Fund Transfer appropriation from the Meadowville project to JTCC road construction project Geographical Information Systems - interest earnings Appropriate anticipated interest earnings to be transferred to the General Fund (net of 1988 and 1996 bond centers) Lucy Corr Road Extension Appropriate developer contributions in Rt. 10 Widening Between Meadowville & 1-295 (and transfer General (Fund appropriation from Rt. 10 Widening project back to Industrial Access account) Appropriate developer contributions in Coalfield Road project (and transfer General Fund appropriation back to Road Improvements account) Close Planning Department projects to cover Planning's staff moving expenses in FY98 $ 60,000 400,000 400,000 54,534 439,193 (40,000) 55,830 155,000 (19,400) $ 60,000 400.0UU' 400,000 54,534 439,193 (40,000) 55,830 155,000 (19,400) Grants: CDBG - program income VJCCCA Airport: Reappropriation from FY98 into FY99 $ 7,000 40,000 $ 35,000 $ 7,000 40,000 $ 35,000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: May 27~ 1998 Item Number: 8.¢.6. Subject: Creation of Two Positions Within the IST Department and Appropriation of Revenues and Expenditures County Administrator's Comments: County Administrator: Board Action Requested: Authorize the creation of two positions within the IST department and appropriate revenues and expenditures relating to these positions as described below. Summary of Information: The installation of new computer hardware, application software and network infrastructure to support the Student Information System requires the hiring of two full-time positions to provide operational support. The Network Analyst will provide daily operational support for all installed equipment and the Systems Programmer will maintain all operating system software to support the computer system. The combined funding for these positions will total $104,000 beginning July 1, 1998 and will be provided by the School's budget. IST's FY99 revenue and expenditure appropriation will be increased by this amount upon Board approval. Should the positions be filled prior to July 1, 1998, funding provided by the School's budget (via IDT) will match the salary and benefits actually paid. P re p a re r: ~~'L"/~~~,~ r //James'. L Stegma(e'r ' Title: Deputy County Administrator Attachments: ~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2_ Meeting Date: Mawr 2 7, 19 9 8 Item Number: 8.C.7. Subject: Consideration of a Supplemental Application for a Department of Justice, Community Oriented Policing Services, Universal Hiring Grant to Fund'Twenty-Three Community Policing Positions. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Police Department to apply for a Community Oriented Policing Services grant in the estimated amount of $1,725,000, which would provide funding for twenty-three police officers, and to appropriate the necessary funds when approved. Summary of Inf0rmati0-: The purpose of this grant is to fund 23 full time officers through the COPS Universal Hiring grant program through the Department of Justice. This is a three year supplemental grant that provides funding for approximately 70% of the salary and benefits of sworn officers limited to $75,000 per officer. The grant requires that the federal share (both dollar and percent) decrease each year. The total federal award is estimated to be $1,725,000. Estimates of the personnel costs by year are: first year will be 85/15($680,300/$120,100) second year 75/25($600,300/$200,100), and third year is 55/45 ($444,400/$356,000) . The federal share over the three year period will be $1,725,000 and the local share, over the three year period will be $676,200 plus operating and capital e~n~rT~ Preparer: ___ Title: Chief of Poi±ce Attachments: ] Yes No CHESTERFIELD COUNTY BOARD OF ~UPERVISORS AGENDA Page 2 of 2 Meeting Date' May 27,1998 Number Budget and Management Comments: This item requests board approval for the Police Department to apply for, and appropriate if received, a grant to fund twenty three full time officers through the Community Oriented Policing Services, Universal Hiring Grant. This grant is a three year supplemental grant that provides funding for approximately 70%, over the life of the grant, of the salary and benefits of twenty three sworn officers. The break down of costs is as follows (costs do not include increases in salary and benefits): FY99 FY2000 FY2001 1st Year 2nd Year 3rd Year Total Federal $680,300 $600,300 $444,400 $1,725,000 Local 120,100 200,100 356,000 676,200 Total $800,400 $800,400 $800,400 $2,401,200 In addition, the Police Department has estimated capital expenditures in the first year of approximately $575,000 for the twenty three positions. The Department may be able to use asset forfeiture funds towards the capital costs. If the grant is approved, in order to minimize the financial impact in a given fiscal year, the Police Department has agreed to phase the hiring of the twenty-three officers over two fiscal years. Since FY97, the Police Department has generated over $4.4 million dollars in revenue towards funding additional officers and other programs through grants. In FY99, total required matches for all existing grants totaled $1,682,120. During the FY99 budget, $350,000 in additional funding was approved for grant matches. The Police Department will be required to absorb the balance of the grant matches totaling $430,614 in FY99. In addition, the Department has agreed to absorb any costs incurred in connection with this grant application in FY99. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 8. c. 8. a. Subject: Award of Construction Contract for County Project %95-0116, Ruffin Mill Road Water Main Extension County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff requests that the Board of Supervisors award the construction contr~act to T & E Construction Company, Inc. in the amount of $663,332.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: The project consists of installation of approximately 4,788 L.F. of 30" and 1,395 L.F. of 12" water line and all associated appurtenances in Ruffin Mill Road as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received thirteen (13) bids ranging from $663,332.00 to $1,009,373.96. The lowest bid was in the amount of $663,332.00 by T & E Construction Company, Inc. The County's engineering consultant, Draper Eden Associates, has evaluated the bids and recommended award of the contract to T & E Construction Company, Inc. Funds for this project are available in the current C.I.P. Prepar. er: ~o7 ~. ~. ' _~ Roy E. CovingtOn, P.E. Attacb_ments: YesI ]No Title~SSistant Director of Utilities RUFFIN MILL EXTENSION ROAD WATER LINE PROJECT 9 5- 0116 RUFF'tN 'S POND N PROJECT .%... AREA / ENON ~ ''/ PRV SITE \ VICINITY SKETCH CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Hay 27, 1998 Item Number: 8.C.8.b. Subject: Award ef Censtructien Contract for Ceunty Project #96-0167, Aldridge Avenue Water Line Rehabilitatien County Administrator's Comments: County Administrator: Board Action Requested: Staff Requests that the Board of Supervisors award the construction contract to Gerald K. Moody T/A Southern Construction Company in the amount of $106,066.79 and authorize the County Administrator to execute the necessary documents. Summary of Information: The project consists of replacement of approximately 1547 L.F. of 8" water line and all associated appurtenances in Aldridge Avenue as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received four (4) bids ranging from $106,066.79 to $139,689.21. The lowest bid was in the amount of $106,066.79 by Gerald K. Moody T/A Southern Construction Company. The County's engineering consultant, R. Stuart Royer and Associates, Inc., has evaluated the bids and recommended award of the contract to Gerald K. Moody T/A Southern Construction Company. Funds for this project are available in the current C.I.P. Preparer: Title~SSistant Director of Utilities Attachments: Yes ~No ALDRIDGE AVENUE W/L REHABILITATION COUNTY PROJECT #96-0167 PROJECT AREA PROJECT AREA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 27, 1998 Item Number: Subject: Award of Construction Contract for County Project %98-0058R, Tank Repair and Painting - Dutch Gap and Centralia Tanks County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff Requests that the Board of Supervisors award the construction contract to CORFU Contractor's, Inc. in the amount of $464,100.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: The project consists of repainting the entire exterior and interior and making miscellaneous repairs to the Dutch Gap and Centralia tanks as shown on the attached map. Staff received six (6) bids ranging from $464,100.00 to $1,114,710.00. The lowest bid was in the amount of $464,100.00 by CORFU Contractors, Inc. The County engineering consultant, R. Stuart Royer and Associates, Inc. has evaluated the bids and recommended award of the contract to CORFU Contractors, Inc. Preparer: ~/ ~- Roy E. Covin/~on, P.E. Attachments: Yes ~lNo Title~.ssistant Director of Utilities CI-[ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page of 2 Summary of Information: (Continued) The accepted bid exceeds the appropriated fund for this project. Additional funds, $73,000.00, will be transferred from 96-8300R - Contingency Fund to cover this shortfall. Funds for this project are available in the current CIP. AREA N. E. O? CCX.ONIAL H~IGHT5 CENTRALIA STORAGE TANK ~' I & DUTCH GAP STORAGE TANK CHESTER .STORAGE TANK U N T Y ! CENERAL LOCATION r~ MAP CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: $.c.9.a. Subject: Conveyance of an Easement to Bell Atlantic-Virginia, Inc. County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install underground telephone cables to provide service to the Lucy Corr Nursing Home Addition. Summary_ of Information: Staff requests that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install underground telephone cables to provide service to the Lucy Corr Nursing Home Addition. District: Dale Attach_merits: Yes No Title: Riqht of Way Manaqer ~ VICINITY SKETCH '~ CONVEYANCE OF AN EASE~-~ENT TO BELL ATLANTIC-VIRGINIA INC ors ~' terfield Lloyd OEERFIELD Ith Doff MJ,,v~ i't(H~ L¥ Si,.p Ch' I RACF / I NORTfl o.~, PLAT SHOWING BELL ATLANTIC-VIRGINIA, INC. g_&SEMENT GRANTOR NAME(s}: THE BOARD OF SUPERVISORS PROPERTY iDENTiFiCATION: O.8. GATES OF CHESTERFIg! ri COON'[Y, VA ELEMENTARY SCHOOL DiSTRiCT: Da[e COUNTY: Chesterfie[d STATE: Vkginia S/A JO8 ! R.O. NO: 95587-R[V ~RE CENTFR: Chester CD[ W.O. NO: /)ATE: March 6, 1998 PREPARE/) SY: CO[/shb SCALE: [/TS R/W PERMIT NO: BC-77918-R SHEET 3 OF 3 . ..... DENOTES LOCATION OF FIFTEEN FOOT (15')WIDE BELL ATLANTIC-VIRGINIA, INC. EASEMENT AS SHOWN' HEREON. DISTRICT: Dale BIA JOB / R.O. NO: 95587-RIV DATE: March 6, 1998 R/W PERMIT NO: BC-77919.R PLAT SHOWING BELL ATLANTIC-VIRGINIA, INC. E~SEMENT/ GRA~iTOR NAME(s): THE BOARD OF SUPERVISORS PROPERTY iDENTIRCATION: VARIOUS PARCELS O# OF CHESTERFIELD COUNTY, VA LAND WITHIN THE COUNTY GOVERNMENT COMPI~FX I COUNTY: Chesterfield STATE: Virginia WIRE CENTER: Chester PREPARED BY: CDI/shb CDI W,O. NO: SCALE: NTS SHEET 3 OF 4 ..... DENOTES LOCATION OF FIFTEEN FOOT (15') WIDE BELL ATLANTIC.VIRGINIA, INC. EASEMENT AS SHOWN HEREON. PLAT SHOWING BELL ATLANTIC-VIRGINIA, INC. RASEMENT GRANTOR NAME(s): THE 80ARD OF SUPER¥[SORS PROPERTY [DENT[F[CATI0N: ¥AR[OU$ PARCELS OF OF CHESTERFIELD COUNTY, VA LAND WITHIN THE COUNTY GOVERNMENT COMPLFX DISTRICT: Dale COUNTY: Chesterfield STATE: Virginia BIA JOB / R,O, NO: 95587.RIV WIRE CENTER: Chester CD! W,O, NO: DATE: March 6, 1998 PREPARED BY: CDI / shb SCALE: NTS R/W PERMIT NO: BC-77919.R ' SHEET 4 OF 4 - -. DENOTES LOCATION OF FIFTEEN FOOT (15') WIDE BELL ATLANTIC-VIRGINIA, INC. EASEMENT AS SHOWN HEREON. GRANTOR NAME(s): PLAT SHOWING BELL ATLANTIC-VIRGINIA~ INC. EASEMENT CHESTERFIELD COUNTY HEALTH j PROPERTY IDENTIFICATION: LUCY CORR CENTER COMMISSION ) NURSING HOME J 'J ' COUNTY: Chesterfield STATE: Virginia I WlRE CENTER: Che~ter I CDI W.O. NO: PREPARED BY: CDI/shb SCALE: NTS SHEET 3 OF 3 DENOTES LOCATION OF FIFTEEN FOOT (15') WIDE BELL ATLANTIC-VIRGINIA, INC. EASEMENT AS SHOWN HEREON. DISTRICT: Dale B/A JOB / R.O. NO: 95587-RIV DATE: March 6, 1998 PJW PERMIT NO: BC-77920.R CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 8.C.9.b. Subject: Conveyance of an Easement to Columbia Gas of Virginia, Inc. County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. Summary_ of Information: Staff requests that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Inc. This easement is needed for the installation of gas lines in the Bailey Bridge Road area. This request has been reviewed by County staff and approval is recommended. District: Matoaca Harmon Attachments: Yes ~--~No Title: Riqht of Way Manaqer VICINITY SKETCH ~ON~E%ANCE OF AN EASEMENT TO COLUMBIA GAS OF VIRGINIA INC TWELVE TWELVE OAI(S fid iI I EXISTING GASLINE EASE~CEN T 50,ou 3672086.67 11736743.47 $0' CASLINE Il ~ EASEMENT /z~,~. OIL LENGTH ~ 370,58' CHESTERFIELD COUNTY D.B. 2012, PG. 1973 PIN 7.386728092 28'54'.~9" W 1.59 11736578.97 BIA GAS OF V/RG/N/A, INC. .E..N_~ ~ ~ __ CIVIL ENGINEERING SECTION PROJECT -- - OXBRIDGE PHASE fll PLAT SHOWING A .:70' GASLINE EASEMENT ACROSS THE PROPERTY OF CNESTERFIELD CbUNTY E~INEER-- J~ TI~"~ONS 18J-200-H/P4528-3920 TAX DISTRICT(S) MA TOACA VIRGINIA -7" V41-25.J-98 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: $.C.9.¢. Subject: Conveyance of an Easement to Virginia Electric and Power Company County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for the relocation of the underground primary cable for the expansion of Lloyd C. Bird High School. Summary_ of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for the relocation of the underground primary cable for the expansion of Lloyd C Bird High School. ' District: Dale JXO/h~ W. Harmon Attachments: YesI ]No Title: Right of Way Manaqer VICINITY SKETCH ,~ CONVEYANCE OF AN EASA~NT TO VIRGINIA ELECTRIC AND POWER COMPANY rental J.vel Ith FINCFT-"-- t--©~ © "r- ©~7 -T- © +1 · ~ .00,00,00 $ oi <E 0 E~ 0 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 8.¢. 10.a. Subject: Request Permission for an Existing Fence to Encroach Within a Portion of a 16' Drainage Easement, 16' Sewer Easement and a 10' Easement Across Lot 36, Foxcroft, Section VI County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Patrick J. and Diane S. Miller permission to have an existing fence encroach within a portion of a 16' drainage easement, 16' sewer easement and a 10' easement across Lot 36, Foxcroft, Section VI; subject to the execution of a license agreement. Summary of Information: Patrick J. and Diane S. Miller have requested permission to have an existing fence encroach within a portion of a 16' drainage easement, 16' sewer easement and a 10' easement across Lot 36, Foxcroft, Section VI. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer:~ 7-J. ~ohn W. Harmon Attact~ments: YesI INo Title: Right of Way Manaqer VICINITY SKETCH REQUEST PE~4ISSION FOR AN EXISTING FENCE TO ENCROACH WITHIN A PORTION OF A 16' DRAINAGE EASEMENT 16' SEWER EASEHENT AND A 10' EASEMENT ACROSS LOT 36 FOXCROFT SECTION IV PATRICK J & DIANE S MILLER / FoXcp. SFT pKW'~ I z ~'"'--N 81'00'40. W OPEN SPACE // // // ~o' ~ AREA TO BE LICENSED PROPOSED IMPROVeMeNTS ON LOT ,.?~$~CTION vi POXCROPT MATOACA DISTRICT , CHESTERFIELD COUNTY, VIROINIA 711 N. COURTHOUSE RO. RICHMOND, VA 8803 SYAPLES WILL RO, H~N~ICO CO., VA ~ECKED E~' CALC. CH~: me NO.: 92~ 58 O~ rE: 10--~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1995 Item Number: 8.¢.10.b. Subject: Request Permission for an Existing Carport to Encroach within a 16' Water Easement and a 16' Sewer Easement County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Eugene T. Mapp permission to have an existing carport encroach within a 16' water easement and a 16' sewer easement; subject to the execution of a license agreement. Summary_ of Information: Eugene T. Mapp has requested permission to have an existing carport encroach within a 16' water easement and a 16' sewer easement. This request has been reviewed by staff and approval is recommended. District: Bermuda JoVhn W. Harmon Attac~nments: Yes No Title: Riqht of Way Manager VICINITY SKETCH REQUEST PE~iISSION FOR AN EXISTIN CARPORT TO ENCROACH WITHIN A 16' WATER EASEMENT AND A 16' SEWER EASEMENT EUGENE T MAPP NOTE~ THIS PROPERTY IS LOCATEO IN F.E.N.A. FLO00 ZONE "C". PROPERTY REFERENC~ ROBERT d. GLOVER, ESTATE, ~B.£O~ PG. 53~ OB.~05~ PG.541 THIS PLAT IS 8ASEO ON MONUMENTS FOUNO ANO AGREES NITH OEEOS ANO PLATS OF RECORO AS NEAR AS POSSIBLE. UNOERGROUNO UTILITIES 0.1 ¢ ~ "' WALL 9 ' '" 25,1o9 LO[ J ~o~ ,.., BL DCK "N" ~ ,". AREA TO BE LICENSED / i PK ,, j / L=19. li R=267.05' RE: EUGENE r. M4PP 1 BRICK NO. 59iS AOO LO? ~0 LOC/< ALL R TOM PLAT SHOWING IMPROVEMENTS ON LOT 9. BLOCK "K". PLAN OF "FALLING CREEK HILLS". "RESUBOIVISION OF A PORTION OF BLOCK K". IN THE BERMUDA DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA. ~,~,kLTII 0~ 11321-G M[DLOTflrAN TURNPIKE ~Ct~IOND, VIRGINIA 232..15 PItONE 8~ 378~85 this ts ro CERTIFY rH4r ON FEBRUARY 15, 1998 I N4DE 4 FIELD INSPECTION OF THE PREMISES SHOWN HEREON: .friAr rHERE ARE NO ENCROACHMENTS 8Y IMPROVEMENTS ~[[HER FROM 4OJOINfNG PREMISES OR FROM SUB. CT PREMISES UPON ~OJOINING PREMISES. OTHER [H~N ~S SHOWN HEREON, [HIS PLAY IS BEING FURNISHEO WITHOUT BENEF[r OF ~ rifLE REPORT. PREMISES ~ONN HEREON IS SUBJECT ro E2SENENrS OF RECORO OR OTHERWISE. PRJEDE~CK A. GIBSON & ASSOCIA T~S, P.C. PROFESSIONAL LAND SURVEYORS DA ?E'2-17-98 SCALE' J.N. 8906-48 .00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: $.¢.10.c. Subject: Request Permission for Concrete Curb and Gutter to Encroach Within Proposed 8' and 16' Water Easements County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Ample Storage-Hamlin Creek, L.L.C. permission to have concrete curb and gutter encroach within proposed 8' and 16' water easements; subject to the execution of a license agreement. Summary of Information: Ample Storage-Hamlin Creek, L.L.C. has requested permission to have concrete curb and gutter encroach within proposed 8' and 16' water easements. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: ~ ~'"). (~as,.,~ Title: John W. Harmon Attachments: Yes NO Riqht of Way Manaqer # ~01 VICINITY SKETCH ~'~ REQUEST PERMISSION Ft A CONCRETE CURB AND GUTTER fO ENCROACH ,WITHIN PROPOSED 8' AND 16' WATER EASEMENTS APLE STORAGE-H~{LIN CREEK LLC dDGI: Th~ WOOl 0 E~ ! ! % CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number:8.¢.ll.a. Subject: Request to Quitclaim a Portion of a 16' Drainage Easement Across the property of Mark P. Cooke County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' drainage easement across the property of Mark P. Cooke. Summary of Information: Mark P. Cooke has requested the quitclaim of a portion of a 16' drainage easement across his property as shown on the attached plat. A new easement has been executed to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Midlothian ~ohn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer # !05 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A 16' DRAINAGE EASEMENT ACROSS THE PROPERTY OF I~ARK P COOKE N ER~ARWOOD I WOODS GL [atkins Annex ~LL ~$ /' Mkllothia / SEASONS ¸an ~s //MiDLOTHiAN I \ OLDE COACH ~ILLsTON 109 K: \6414:l\Esmt.Uwg Mon MaP 23 IO:OZ: ~7 ~998 A ~ ~ ./ I I 1 I .N~.D 83 1 LO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number:*.c.11.b. Subject: Request to Quitclaim a Portion of a 16' Drainage Easement Across Property Owned by River's Bend Limited Partnership, a Virginia Limited Partnership County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a draiange easement across the property owned by River's Bend Limited Partnership, a Virginia limited partnership. Summary_ of Information: Hank Meyer, acting on the behalf of River's Bend Limited Partnership, a Virginia limited partnership has requested the quitclaim of a portion of a 16' drainage easement as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Bermuda ~ohn W. Harmon Attact~ments: No Title: Riqht of Way Manaqer 12210 12219 12200 12506 !518 12505 4044 12602 .~... :~' 400 %? ':% ,, 12800 .~5:<":::~:~.:~ ?' 401 12605 12004 403 12606 402 12400 7041 / 1270.5 ~? ,¥' 707 '~ ~: 5 NE 11~17747. E 3~7380 12618 ~:: ':~.:::.... 126.50 MAP OF CHESTERFIELD COUNTY VIRGINA May 12 1998 12~00 12220 12812 SCALE 1: 3EO0 I ' = 300.00 fweg CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 27, 1998 Item Number: 8.¢.12.a. Subject: Approval of the Purchase of a Parcel of Land for the Chester Library/Arts Center Site from Chester Development Associates, L.C. County Administrator's Comments: County Administrator: BoardActionRequested: Staff requests that the Board of Supervisors approve the purchase of a parcel of land for the new Chester Library/Arts Center and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 4 acres lying west of Centre Street for 50,000.00 per acre plus development, site, closing and acquisition costs, estimated to be $440,000.00. The sales contract provides for payment of a $200,000.00 deposit which will be applied to the purchase price. Funds for this purchase are available in the project account. A substantial accord determination has not been made on this site. Approval is recommended. District: Bermuda J~hn W. Harmon Attacb~aents: lYes NO Title: Riqht of Way Manaqer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 27, 1998 Number Budget and Management Comments: The FY99 Capital Improvement Program identifies funding for the Chester Library project comprised of prior year General Funds and FY99 General Obligation Bonds. There are sufficient funds available from the general fund portion for the acquisition of property and corresponding improvements described in the item. The identified costs for land acquisition and improvements are within the amounts established in the budget. Beginning Balance, 4/30/98: Less: Phase One Design contract (approved 4/22/98) Land Acquisition, Improvements and Closing Ending Balance: $891,946 94,200 640,000 $157,746 The ending balance is sufficient to cover other anticipated costs such as construction management, geotechnical reports, and site plan review fees. Bond proceeds in the amount of $3,600,000 were appropriated in the FY99 budget for this project. It is anticipated that these funds will be available by late Winter, 1999. The Board approved the award of the design contract on April 22, 1998, authorizing execution of Phase I. Phase two of the design contract is anticipated to be executed in the Fall of 1998, at which time the appropriations authority will exist. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 115 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of L Meeting Date: May .2_7.~__ ~998 Item Number: 8.C.12.b. Subject: Approval of the Purchase of a Parcel of Land for the Western Area Park from Irvin G. Horner, et als Conn~ Administrator's Comments: County Administrator: BoardActionReqgested: Staff requests that the Board of Supervisors approve the purchase of a parcel of land for the Western Area Park and authorize the County Administrator to execute the sales contract and deed. Summary_ of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 246.4 acres more or less lying south of Genito Road for $4,500.00 per acre plus closing and acquisition costs, estimated to be $20,000. The sales contract provides for payments of $600,000 in July 1998, $250,000 in July 1999 and the balance in February 2000.Future appropriations are required for the July 1999 and February 2000 payments. Substantial accord approval has been received on this site. Approval is recommended. District: Matoaca Preparer: . -~ ........ .-~.~ w. Har ; " - Attackments: ~Yes Title: Right of Wa~ Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~Page 2 of 2 Meeting Date: May 27, 1998 Number Budget and Manaqement Comments: The FY99 Capital Improvement Program identifies sufficient funds to make a partial payment for the Western Area Park land acquisition in the amount of $600,000 in July 1998, and cover the estimated $20,000 in closing costs. The July 1999 and February 2000 payments are subject to future appropriations and cannot be made within the FY99 budget. The Board should note that the FY99 Capital Improvement Program does plan funding for this project in future years. The planned funding for FY2000 would be sufficient to make the July, 1999 and February, 2000 payments if appropriated in FY2000. The Board should also note that in prior years, the County has made payments to the seller for a purchase option agreement, which is to expire in October, 1998. Payment of the $600,000 would eliminate the County's need to maintain the purchase option agreement. Preparer: [~~~'- ~ I'c~.~ ~ Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page _1 of _1 Meeting Date: May 27, 1998 Item Number: 8.¢.13. Subject: Approval of Utility Contract for Hill Spring, Section 1 @ Stoney Glen West - Contract Number 97-0302 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary_ of Information: This project includes the extension of 1910 L.F.± of 16" oversized water lines and the Developer is required to have an 8" water line to serve his development, therefore, staff has requested the water lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refund for the cost of oversizing the water line. Developer: Contractor: The Reeds Landing Corporation R.M.C. Contractors, Inc. Contract Amount: Estimated Total - Total Estimated County Cost: Water (Oversizing) (Refund thru connections) Estimated Developer Cost Code: (Oversizing) Dis~ Preparer: Title: /g. E. Bec~ Jr. $239,918.00 $40,665.00 $192,253.00 5B-572VO-E4C Assistant Director Attachments: Yes No CONTRACT NUMBER 9?-0302 PROJECT SITE- VICINITY MAP SCAI.lq. · 1" = 2000' HILL SPRING, SECTION 1 @ STONEY GLEN WEST '119 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 9.7, 1998 Item Number: 8.C.l~..a. Subject: Acceptance of a Parcel of Land for the Extension of Village Square Parkway from Millwood School County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 3.098 acres for the extension of Village Square Parkway from Millwood School, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca J~hn W. Harmon Attachments: Yes No Title: Riqht of Way Manager ~ ~0 VT~TNTTY ~KETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE EXTENSION OF VILLAGE SQUARE PARKWAY FROM MILLWOOD SCHOOL Chesterfiel~l © ~Cheatham CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: $.c.14.b. Subject: Acceptance of a Parcel of Land for the extension of Kingston Avenue from River's Bend Limited Partnership County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 1.21 acres for the extension of Kingston Avenue from River's Bend Limited Partnership, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: This dedication is a requirement for the River's Bend Development. Approval is recommended. District: Bermuda J~hn W. Harmon Attactunents: Yes No Title: Riqht of Way Manaqer VICINITY ~ETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE EXTENSION OF KINGSGTON AVENUE FROM RIVERS BEND LIbIITED PARTNERSHIP BERMUDA ORCHARD LA 052. 52 I 1,817,256.87 III /, / DRAINAGE / / EASEMENT /// /// RIVER'S BEND DEVELOPMENT CO. L.P. GPIN 816656944800000 D.B. 2795, PG' 953 2220 RIVER'S BEND BLVD RIVER'S BEND LIMITED PARTNERSHIP GPIN 817658628200000 D. 8. 3114, PG 8,57 2200 RIVER'S BEND lOO GRAPHIC SCALE 0 .50 100 2OO 277.20 ( IN FEET ) 1 |nch= 100 ft. pRoPOSED 159.16 [9,$-50-$4 I 35.00' I 52.36' 142.,32 lOB-sa-54 I 269.98 I~. 42.28' C3 1259.37 95~52~-.$51 155.00'r '.~30 ~5 c5' 147.~, j01-59-40{1374.~ ] 47.84~= 08~47.27 [77-22~261 35.~ I 43.7~ C9 [122.79 [09~58-12 ~ 730,05 I ~22.64 C~O 15~.9~128-37-3a l11~2.73j 550.~ LINE COURSE ~NG~ 39.45 I \ ' ,%'~; 21.20 I \ '",~, ' ~"~;. ~71.77l ~ PI AT ......... 46.53 [ --'--' ' -- 23.9J ~ OF 10~8l 1.21 ACRES TO BE DE~D TO '~ ~ 5 2~1 BERMU~ D/Sm/CT ~5oJ CHESTERRELD COUN~ SCALE: 7 "= 100' MARCH 5, CHARLES C. TOWHES ~ ASSOCIATES, P.C. CIVIL ENGINEERS-P~NNERS-~ND SURV~ORS 9850 LORI ROAD, SUITE 20~ CHESTERRELD, ~RG/H/A 23832 ATTN, APPROVED CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: $'C'14.c- Subject: Acceptance of Two Parcels of Land Adjoining the North Right of Way Line of West Hundred Road (State Route 10) from D. S. R., L.L.C. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land; one containing 0.233 acres and one containing 0.008 adjoining the north right of way line of West Hundred Road (State Route 10) from D. S. R., L.L.C., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda J~hn W. Harmon Attachments: YesI Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND ADJOINING THE NORTH RIGHT OF WAY LINE OF WEST HUNDRED ROAD FROM D S R LLC Exit-62 ~,etmuda So~ad r ;. :,i Lr'ku~ HUNDRED Bermuda Joh~ Tyler Com~: Co -'xit,61 STAGE PARK BERMUDA NDUSTRIAL ~ARK Lake Richmond I'~;~ EattlefieI~. Paii: THE R-O-W DEDICATION LINE AS SHOWN WAS TAKEN FROM A VDOT HIGHWAY PLAN DATED JAN. 7, 1998. THE VDOT PLAN WAS NOT DIMENSIONED, THEREFORE THE METES AND BOUNDS ARE SCALED LINE TABLE L1 N68'49'48"E 21.86' L2 S37'06'40" E 46.99' L,3 S17'49'45" E 11.52' L4 S75'19'10"W 68.,35' Lb NO1'15'O7"E 6.42' 15' WATER EASEMENT DB 1620 PO 668 20' SE~/ER EASEMENT ,~ DB 1139 P6 729 OWNER: D.S.R., LLC ~ \ PIN No. 803-654'--7161 / 1.472 ACS. / 12711 OLD STAGE RD x ~ DB ,3142 PG 82 o / R-O-W DEDICATION .~ t~ AREA = 0.233 ACS. ~ ~ OWNER: D.S.R., LLC 12721 OLD STAGE RD DB 3142 PG 86 VDOT MON/I- ~0 3~,-"u~"E CORNER 3654247.670 N/F HARRY J. 60YNE 11803717.582 T H TmM. 1t6-8-16 PiN No. 80.3-654-8425 (STAT£ eOUT£ I 'A'~D 0.034 ACS. (VAR. WIDTH R/~) 1840 W. HUNDREO RD. ,) SCALE: 1" = 100' JN 2027RW t6o so o lOG 2~o GRAPHIC SCALE: 1" = 100' PLAT SHOWING PROPOSED RIGHT-OF-WAY DEDICATION ACROSS THE PROPERTY OF D.S.R., LLC LOCATED IN THE BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA GENE HAl-SON & ASSOCIAFES, P.O. 4221 BONNIE BANK JRD RICHMOND, VIRGINIA 252,34 (804) 271-8038 DATE: 1-30-98 FILE: COM- 1871RW THE R-O-W DEDICATION LINE AS SHOWN WAS TAKEN FROM A VDOT HIGHWAY PLAN DATED JAN. 7, 1998. THE VDOT PLAN WAS NOT DIMENSIONED, THEREFORE THE METES AND BOUNDS ARE SCALED LINE TABLE L1 NO1'15'OS"E 33.86' L2 S37'06'40" E 32.55' L3 S68'49'48"W 21.86' 15' WATER EASEMENT DB 1620 PG 668 o 3654359.673 11803664.191~ 5654325.821 11805665.451 CORNER , 20' SEWER EASEMENT DB 1139 PO 729 OWNER: D.S.R., LLC T.M. 116-8-15 PIN No. 80,.3-654-7161 ./' 0.685 ACS. - / 12711 OLD STAGE RD \ ~ DB .3142 PG 82 o w D -D,CAT O. / X \ ~ A~'~,-= o.oos ACS. D.S.R., LLC OWNER: T.M. 116-8-14 ~ ~ / PIN No. 803-654-7928 ~ ~ / 0.685 ACS. , - /12721 OLD STAOE RD . ~ /DB 31¢2 PO 86 ,. R-O-W /~ ~ ~L5 ~INE ~&~ON/F ~[ ~ ~ ~ Y/ ~ N/F ~RRY J. GOYNE ~ ~t~/ ~ DB 142 ~ 136 FEST EUNDRED o.o:4PiN No.ACS.803-654-8425 (VAR. WlO- ~ ~0) ROAD ?TATE ROUTF 1840 W. HUNDRED RD. SCALE: 1" = 100' JN 2027RWl 1(~0 50 0 100 26O GRAPHIC SCALE: 1" = 100' .IssDT. SHOWING PROPOSED RIGHT-OF-WAY ICATION ACROSS THE PROPERTY OF .R., LLC LOCATED IN THE BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA GENE WATSON & ASSOCIATES, 4221 BONNIE BANK JRD RICHMOND, VIRGINIA 232.34 (804) 271-8038 DATE: 1-50-98 FILE: COM-1871RW1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 14.d. Item Number: Meeting Date: May 27, 1998 Subject: Acceptance of a Parcel of Land along the North Right of Way line of Iron Bridge Road from Comcast Cablevision of Chesterfield, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.058 acres along the north right of way line of Iron Bridge Road from Comcast Cablevision of Chesterfield, Inc., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Dale Preparer:~~ "~' ~"~ John W. Harmon Attachments: Yes No Title: Riqht of Way Manager 1:30 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF IRON BRIDGE ROAD FROM COMCAST CABLEVISION OF CHESTERFIELD INC FAIRPIN£S RichmOnd FAR[,CS R..gCK Iron.~ale Villa ! 2 GATEBEIDGECT Calvary' Church '\, , TU~KER RD 0 PARCEL "A " COMCAST CABLEVISION OF CHESTERFIELD, INC D.B. 1464, PC,. 265 GIS /~ ?75-680-9580 ZONED C-5 65 I0 IRON BRIDGE ROAD PARCEL "B" 50' NON-EXCLUSIVE EASEMENT FOR iNGRESS AND EGRESS D.B. 1464, PO. 265 EXISTING 16' SE~ER EASEMENT D.B. 1425, PG. 772 KES, A VIRGINIA GENERAL PARTNERSHIP D.B. 2001, PG. 1419 GIS tf 774-680-0947 ZONED C-5 ~ B.M. ~ORRISSE1T & SONS. INC. ~ D.B. t089, PG. 450 ~ GIS If 774-680-JI90 ~ZONED A PROPOSED PARCEL DEDICATION N ~7,680,415.94 E 11,774,255.52 PLAT OF 0.058 ACRE PARCEL DEDICATION SITUATED ON THE NORTH LINE OF IRON BRIDGE ROAD (STATE ROUTE 10), IN THE DALE DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA, 40 0 40 80 120 Ben..qtson, DeBell & Elk/n, Lid. PLANNERS · ENGIN£ERS * SU£V~YORS · lANDSCAPE ARCHITECTS REYUON. S-2B-Se DRA~ Be rEP ~ CHECKE~. MTF / RLF FINAL: SCALe. 1"~ ~0' ]DAT~' G-12-97 ~ECE~ ~' NO R ~E ~EPO~ T FURNISHED CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 8.C.14.e. Subject: Acceptance of a Parcel of Land for Proposed Lonas Parkway from 360 Capital Partnership, L.L.P. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 5.685 acres for Proposed Lonas Parkway from 360 Capital Partnership, L.L.P. a Virginia limited liability partnership, and authorize the County Administrator to execute the necessary deed. Summary of Information: This dedication is a requirement for Southcreek Centre. recommended. District: Matoaca Approval is Preparer:~ John W. Harmon Attachments: YesI INo Title: Riqht of Way Manaqer ACCEPTANCE OF A PARCEL OF LAND FOR PROPOSED LONAS PARKWAY FROM 360 CAPITAL PARTNERSHIP LLP County Land Fill T'~,AD E CTE SEE GRID D8 SASEWOOO TRACE SAGEWOOe TERR WOODBRIDGE CROSSING SAGEWO0,1 CT SAGEWOOO pi. STERi.ING BRIOG5 PL eeJ: N:$ WARBRO .. -' II~ID PK ... ,RED CHESTNUT CT :hop t34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 MeetingDate: way 27,~1998 Item Number: 8.¢.14.c. Subject: Acceptance of a Parcel of Land from River's Bend Limited Partnership County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing .052 acres for a pressure reducing vault located on the north right of way line of River's Bend Boulevard Extended from River's Bend Limited Partnership, and authorize the County Administrator to execute the necessary deed. Summary oflnformation: This dedication is necessary for the Meadowville Waterline, Phase I. Approval is recommended. District: Bermuda Prep arer.~~ -e.J, John W. Harmon Attachments: Yes[ [No Title: Riqht of Way Manaqer ACCEPTANCE OF A PARCEL OF LAND FROM RIVERS BEND LIMITED PARTNERSHIP J{ . ",River~ Be ?GANSAL ~ 'G & (lC H~GANS '1.39 RIVER'S BEND LTD. PARTNERSHIP D.B.$114 PC,.837 PIN 8176562776 260 MEADOWVILLE ROAD FOUND N ~656t404.56 0.052 ACRES RIVER'S BEND LTD. PARTNERSHIP D.B.$114 PG. 837 PIN 8176562776 260 MEADOWVlLLE ROAD ~ ,,,.TRO0 $60,08' FOUND RIVER'S BEND LTD. PARTNERSHIP D.B.$114 PG. 857 PIN 8176562776 260 MEADOWt, ILLE ROAD LINE I DIRECTION L I N 03'$5'49" W L2 N 86724'11' E L3 S 03'$5'49" E L4 $ 86~24'11" FY OISTANC~ I ~o. oo'1 ~o. oo'l NO TES: l.) OWNER OF' RECORD: RIVER'S BEND LTD. PARTNERSHIP D.B. 3114 P~837 ~IPIN:8176562776 STREET ADDRESS. 260 MEADOtf~1LLE ROAD 4.) THIS PLAT REPRESENTS A CURRENT TIMMONS FIELD SURVEY. 5.) THIS PLAT FYAS PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT, THEREFORE MA Y NOT SHOFY ALL EASEMENTS,. 6.) COUNTY PROJECT ~ 96-0165. PLAT SHOFING 0.052 ACRES OF LAND LYING NORTH-EAST OF THE INTERSECTION OF KINGSTON A VENUE AND RIVER'S BEND BOULEVARD BERMUDA DISTRICT * CHESTERFIELD COUNTY, VIRGINIA 1 £NGINE£R$ · ARCHITECTS ~ SURVEYORS CORPORATE HEADQUARTERS 711 N. COURTHOUSE ROAD. RICHMOND. VIRGINIA 2.3236-4099 'TELEPHONE: {804)794.-3500'" FAX: DATE: 4-9-98 SCALE: 1' = I00' DRAWN 8Y: M,D,D, CHECKED BY: M.D.D. ~ 16916-06 CAL C. CHK.: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 MeetingDate: May 27, 1998 Item Number: 8.C.14.g. Subject: Acceptance of a Parcel of Land Alon9 the East Right of Way Line of Jefferson Davis Highway (State Route 1 and 301) from Philip J. White, III and Jacqueline White, Husband and Wife County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.089 acres along the east right of way line of Jefferson Davis Highway, State Route 1 and 301) from Philip J. White, III and Jacqueline White, husband and wife, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda John W. Harmon Attachments: Yes No Title: Riqht of Way Manager 141 VICII~ITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF JEFFERSON DAVIS HIGHWAY FROM PHILIP J III AND JACQUELINE WHITE COUNI'Y SITE PLAN #98PM0189 PFIAVINCHANI.)} I/\ C;. & KOKIL. A P. AtvllN PIN #793-Gll ,1Utt~ [)O 1852 P(] I (,~/t i LU ~ Z Z if'l GASSAN J. ABOUI..HOSN PIN #793-671-5923 DB1879 PG834 S 15°00'26'' E 203.73' PARCEL "B" 1.199 ACRE NO. 9101 PHILIP J. WHITE, III & JACQUELINE WHITE PIN #793-671-3325 DB3152 PG996 9.84' N 13°08'19" W 1 fi5.46' N 3,671,475.33 E 11,793,'i37.28 © W m .-4.~O 0 NO, c98201 q i 1~1- ~ ~ PLANNIt,,'.'.; ,~ AF~CHfTEC'FS ~ ENGINEERS ~< SUI~VEYORS ~ 501 BRANCIt~/AY ~IJA[J m SUIIE tOD . RICHMDNI). VIRGINIA F'3~'36 N 79'1-051 · FAX 794-2'635 COUNTY. BERMUDA DISTRICT Ct IESTERFIELD COUNTY, VIRGINIA PLA-i- SHOWING A 0.089 ACRE PAI=~CEL OF LAND LYING ON THE EAST LINE OF JEFFERSON DAVIS HIGHWAY TO BE DEDICATED TO CHESTERFIELD , AND ASSOCIATES INC B SCALE: 1'=50' JOB JEFFERSON DAVIS HIGHWAY U. S. ROUTE 1 & 301 VAR. WIDTH R/W NOTE: NO tMF~F~C)VLiMLNI S OR EASEMEN I'S UI tOWN. ~A"CE, "A" I~/ 0.089 ACRE ' I LIS ROAD S 12 4744' E AS WIDENED CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: $.¢.14.h. Subject: Acceptance of a Parcel of Land for Proposed Galena Avenue from Jeff Davis, L.L.C. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.675 acres for Proposed Galena Avenue, extending from the east right of way line of Jefferson Davis Highway (State Route 1 and 301) from Jeff Davis, L.L.C., and authorize the County Administrator to execute the necessary deed; subject to the necessary assurances that Galena Avenue will be constructed and accepted into the VDOT State secondary maintenance system. Summary of Information: This dedication is a requirement for the Averitt Express project· Approval is recommended. District: Bermuda · Harmon Attacb_ments: NO Title: Right of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR PROPOSED GALENA AVENUE ROAD JEFF DAVIS LLC EFENSE First IA RI) Bap orical P,~ ~OLIDA ! 253 145 NOTES -OWNER: ,JEFF DAVIS, L.L.C. DB 3054, PO 662 -AREA: 26994 S.F. -THIS PLAT WAS COMPILED FROM VARIOUS SOURCES AND DOES NOT REFLECT AN ACTUAL FIELD SURVEY COORDINATE INFORMATION N 387960,577 E 2310990.938 N ,388159,201 E 2,3114,38.876 EASEMENT~; COUNTY OF CHESTERFIELD 16' DRAINAGE EASEMENT DB 1824, PG 1069 AS SHOWN ON PLAT COUNTY OF CHESTERFIELD 20' SEWER EASEMENT DB 1786, PG 1448 AS SHOWN ON PLAT COUNTY OF CHESTERFIELD DRAINAGE EASEMENT DB 18§4, PG 13 AS SHOWN ON PLAT OLD TAX PARCEL ~ No. 82-9(1) 15 P.M. ID No. 7956690521 JEFF DAVIS, LL.C. DB 5084, PO 662__ BLD TAX PARCEL No. Bt-12(l> 3] P.M. No. 7946693422 LELBN A. MBBRE & ET ALS DB 1781, PG 1362 S 23'54'48" E BLD TAX PARCEL No, 81-12(1) 63 P.M, No. 7946690608 LELBN A. MBBRE & S.B. THOMAS DB ]956, PG 595 OLD TAX PARCEL No. 82-9(1) 64 P.N. No. 7946682081 (A PORTION OF) JEFF DAVIS, L.L.C. DB 3084, PG 662 #9601 JEFF DAVIS HIGHWAY OF WAY AS ACQUIRED BY THE COUNTY OF CHESTERFIELD IN DB 1822, PG 929 PLAT SHOWING RIGHT OF WAY FOR GALENA AVENUE, BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA FOSTER & MILLER, P.C. 1670 MOUNTAIN ROAD GLEN ALLEN, VIRGINIA 23060 (804) 2'01-61'84 , FAX (804) 261-6785 OLD TAX PARCEL No. 81-12(1) 64 P.M. ID No. 7946682081 (A PORTION OF) JEFF DAVIS. L.L.C. DB 3084, PO 662 146 SCALE: 1" = 100' COMPUTED BY: JUK CHECKED BY: 4_~:~ ~' DATE: 05-06-98 DRAWN BY: HLG 43442RW CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 8.C.15.a. Subject: Designation of Right of Way for the Thomas Dale High School Expansion Project County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors designate right of way for the Thomas Dale High School Expansion Project, and authorize the County administrator to execute the necessary Declaration. Summary of Information: As a condition of the site plan approval for the Thomas Dale High School Expansion Project, the Transportation Department is requiring the designation of a 20' wide strip along the north line of Iron Bridge Road, State Route 10, containing 0.199 acres and a 10' wide strip along the east line of Old Centralia Road, State Route 717, containing 0.184 acres as public right of way for future road improvements. Approval is recommended. District: Bermuda Jo~n W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH DESIGNATION OF RIGHT OF WAY FOR THE THOMAS DALE HIGH SCHOOL EXPANSION PROJECT 1.48 NAD 85 I ~,) THOMAS O. RAYFIELD GPIN# 792-656-0242 D.8. 2323, PG. 1115 (~)OEORGE P. EMERSON GPIN# 791-656-9139 D.B. 1926, PG. 1753 ©CLAOGETT C. PARTIN 791-656-8057 155, PG. 713 (~CLAOOETT C. PARTIN GPIN# 791-656-70`34 D.B. 986, PO. 588 Q OEOROE P. EMERSON (3PIN// 791-656-6131 DB. 1612, PG. 407 (~) LOUIS S. & SUSIE N. MELTON OPIN# 791-656-6145 D.B. 886, PC;. 263 (~ DOROTHY MAE WELLS GPIN// 791-657-,3331 D.B. 1733, PG. 439 CURTIS ELEMENTARY SCHOOL COUNTY OF CHESTERFIELD GPIN // 792-656-9283 D.B. 2025, PG. 556 S 1'06'40"E4 RIGHT-OF-WAY SHOWN ON VDOT PROJECT # ~ ---'" OO10-020-118, RW-20'I ~,~ oOr~ 20' R/W DEDICATION ~-~ (o.~9 "THOMAS DALE HIGH SCHOOL" COUN'FY OF CHESTERFIELD OPIN# 791-657-8718 D.B. 2025, PG. 556 ~o, ~/w DEOICATZO: ~20.16 5,656,341,60 " 11,792,517.51 .~0 O'- z< !0.01 460.24 11,791,505.57 0.40 THIS SURVEY WAS PERFORMED IUTHOUT THE BENEFIT OF A TITLE BINDER. EASEMENTS MAY EXIST THAT ARE NOT SHOWN ON THIS PLAT. PLAT SHOWING A 10' RIGHT-OF-WAY DEDICATION ON THE EAST LINE OF ROUTE 717 AND A 20' RIGHT-OF-WAY DEDICATION ON THE NORTH LINE OF ROUTE 10 BERMUDA DISTRICT · CHESTERFIELD COUNTY, VIRGINIA 0 200 THIS IS TO CERTIFY THAT I MADE AN ACCURATE FIELD TRAVERSE OF' THE PROPERTY SHOWN. TO THE BEST OF MY KNOWLEDGE AND BELIEF', THE MINIMUM FIELD AND OFFICE PROCEDURE~ FOR BOUNDARy SURYEYS ESTABUSHED BY COMMONWEALTH OF V1RGINIA HAVE BEEN COMPLIED WITH. KOO~TZ - BR~ANT,' 400 BO0 FLOOD ZONE C- PANEL NO: 510035 0121 B Koontz. Bryant, P.C. £NGINEERS ~ SURVEYORS 1100 WELBORNE DRIVE RICHMOND, 'VIRGINIA 23229 (80,1.) 7't0-9200 FAX (80'1.) 7'1.0-7358 DATE: 05-14-98 SCALE: 1" = 200' CHKD BY: E'/U-'{ DRAWN BY: DWJ JOB NO: 96478 1,39 96478REV. DW( CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1995 Item Number: 8.C.15.b. Subject: Designation of Right of Way for Mt Hermon Road Extended County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors designate right of way for future Mt Hermon Road extension, and authorize the County administrator to execute the necessary Declaration. Summary_ of Information: As a condition of the site plan approval for the Clover Hill Athletic Complex Project, the Transportation Department is requiring the designation of a 90' wide parcel south of Genito Road, State Route 604, containing 2.77 acres as public right of way for future Mt. Hermon Road Extended. Approval is recommended. District: Matoaca Attaclxments: Yes Title: Right of Way Manager VICINITY SKETCH DESIGNATION OF RIGHT OF WAY FOR MT HER~{ON ROAD EXTEND~,D He~mon WEA' HI RIDGE ,? CI-W~STERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of ~ Meeting Date: May 27, 1998 Item Number: Subject: Change Order %2 for County Project #95-0118R, Alterations/Additions to the Utility Operations Center County Administrator's Comments: County Administrator: ~~0 Board Action Requested: Staff recommends that the Board of Supervisors approve Change Order #2 for an increase of $93,209.00, appropriate an additional $30,000.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: Change Order #2 represents additional electrical work, site work (paving), installation of additional walls and the replacement of the existing roof (82% of change order). During the installation of the new air handling units on the roof it was determined that the existing roof needed to be replaced. The cost to date is $1,384,354.47. With this change order, $93,209.00, the new construction cost is $1,477,554.37. The County's architectural consultant, Resource Planners, Inc., has reviewed this change order request and recommends approval. Preparer' ~R~v ~' ~'~/ · Co~/gton Attachments: Yes No Title~SSistant Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of ~- Summary of Information: (Continued) This change order exceeds our appropriation. An additional $30,000.00 will be transferred from Utilities Fund Balance to cover this short fall. Funds are available in the current CIP. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page __ 1 of 2__ Meeting Date: May 27, 1998 Item Number: Subject: Lease of Property for the Planning Department 8.C.18. County Administrator's Comments: County Administrator: C)~ Board Action Requested: Staff requests that the Board of Supervisors approve a lease with Court Square, Inc. for office space located at 9844 Lori Road for the Planning Department Zoning Inspection Division, effective June 1, 1998 and authorize the County Administrator to execute the lease agreement. Summary of Information: The lease covers a period of 48 months at a total cost of $85,263.00. Rent for the property is available in the Planning Department operating budget. Approval is recommended. District: Dale J~ohn W. Harmon Attachments: [ Yes No Title: RiGht of Way Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 27, 1998 Number BudRet and ManaRement Comments: A new Property Maintenance Program, designed to promote neighborhood preservation, was approved in the FY99 Budget. This new Program is envisioned to be a single tracking system to collect, monitor, and report on property maintenance related complaints. The Program includes a central contact person to receive citizen calls and an inspector cross trained in the most frequently occurring concerns. Two full time positions were created in the FY99 Budget to implement this program. In addition a full time zoning inspector for the Jeff Davis Corridor was created in the FY99 Budget to assist with zoning issues in that area of the County. The additional positions (3) will exacerbate the existing space shortage in the Planning Department. Approval of the lease of property for the Planning Department will allow the Zoning Inspector Division to relocate. Funding has been identified to cover the initial moving and set-up cost which will be incurred in the current year by closing several Planning Department Capital projects that are finished. Funding is included in the Planning Department operating budget for the yearly cost of renting the property located at 9844 Lori Road. Preparer: ~- ~ - '~'x~I'C~-Y~ Rebecca T. Dickson Title: Director, Budget & Management 159 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 27, 1998 Item Number: 8.C.19.a. Subject: Set Public Hearing to Consider Amendments to the Zoning and Erosion Control Ordinances. County_ Administrator's Comments: County_ Administrator: Board Action Requested: The Planning Commission recommends the Board of' Supervisors set June 24, 1998, for a public hearing to consider amendments to the Zoning and Erosion Control Ordinances. Summary_ of information: A project was initiated by a committee consisting of staff, developers and consultants working together to compile a comprehensive review checklist for site plans. That group identified specific ordinance requirements which, in its opinion, required revision because the requirement was ineffective, inappropriate or had been deemed impossible to enforce. Staff also included ordinance changes on issues they had determined through past practice to be ineffective. Them have been three work sessions with the Planning Commission, a meeting with county civic leaders, and a subsequent meeting with the original checklist committee. The proposed ordinance changes were modified in response to issues raised in these discussions. The list of changes includes standards relating to stormwater basin designs, architectural requirements, landscaping and irrigation, setbacks, and screening of loading areas, outside storage areas, and dumpsters. Preparer:' Title: Director of Planning Thomas E. C:DATA/AOENDA/ivlA Y27. 2 Attachments: Yes [~ No 160 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: May 27, 1998 Item Number: Summary_ of Information: (Continued) One particular revision that staff could not support is the request to extend utility lines overhead to a site instead of underground. All other issues received a reasonable consensus of opinion. This includes a staff change to architectural treatment that will require architectural compatibility between buildings within a project. Except for the issue of underground utilities, we believe the committee to be in agreement with the April 21, 1998 Planning Commission recommendation to approve the attached changes to the zoning ordinance. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 8-4, 19-159, 19-175, 19-221, 19-224.5, 19-233, 19-240 AND 19-264, AND AMENDING AND REENACTING SECTIONS 19-503, 19-518, AND 19-571 19-572, 19-575, 19-593, 19-594, 19-595, 19-596, 19-598, 19-601, 19-602, 19-603, 19-604, 19-611 AND 19-612 OF THE DEVELOPMENT STANDARDS MANUAL AND AMENDING THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY ADDING ARTICLE IV', DIVISION 6 AND SECTIONS 19-241, 19-242 AND 19-243 AND ADDING SECTION 19-570 TO THE DEVELOPMENT STANDARD MANUAL ALL RELATING TO DESIGN AND SAFETY CRITERIA FOR STORMWATER MANAGEMENT, AND BEST MANAGEMENT PRACTICE RETENTION/DETENTION BASINS AND APPEALS; INDOOR FLEA MARKETS; INCORPORATION OF THE DEVELOPMENT STANDARDS MANUAL; OUTSIDE PUBLIC ADDRESS SYSTEMS, SCREENING AND MINIMIZING THE VIEW OF OUTSIDE STORAGE AREAS, SOLID WASTE STORAGE AREAS, LOADING AREAS, AND MECHANICAL EQUIPMENT; SOLID WASTE STORAGE AREA SERVICING AND PARKING SETBACKS; UNDERGRO~ UTILITY LINES; LANDSCAPING AND PLANT MATERIAL REQUIREMENTS; ARCHITECTURAL REQUIREMENTS; CERTAIN REAR YARD SETBACKS AND HEIGHT REQUIREMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 8-4, 19-159, 19-175, 19-221, 19-224.5, 19-233, 19-240 and 19-264 of the Code of the CounW. of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 8-4. Land-disturbance permits. (a) The environmental engineer shall not issue a land-disturbance permit to an applicant who has submitted a land-disturbance permit application unless: ooo (5) Any site plan or improvement sketch required by the zoning ordinance has been approved by the county and, when necessary, by the Virginia Department of Transportatiom. However, if the _evading drainage, erosion control and Chesapeake Bay Act requirements have been approved by thc, environmental en~neer and the site plan has been deemed to be substantially approved by the development manager, the land disturbance permit, at the discretion of the environmental engine~,r ooo 1014:21463.1 1 4/30/98 11:04 am 4/21/98 CPC Sec. 19-159. Uses permitted with certain restrictions. The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13' 000 Restaurants, fast food,~l~.- :"- ,,, ~lL.,~,~ ,~, ,,..~u~ v-~,,,,~ ,~,u~ ~y~L~.,, provided that such use is not located in the Chester Village Area. 000 Sec. 19-175. Conditional uses. The following uses may be allowed by conditional use in the C-5 District, subject to the provisions of section 19-13: (hg) (ih) O) 0k) 000 Indoor ~' ....... ' ~otor Yehicle consignment l~ts. ~ccult sciences (includes f~un~teHers, p~sts, astmlo~sts, numeml~ists, crani~l~st, p~en~l~st, card readers, spi~tual readers, tea leaf re~ders, prophets and psyc~cs). Outdoor flea market. Pambroker. Travel tr~ler p~ks. Subj~ to ~e fo~o~g r~ukements, other u~s whch ~e not specifically enumerated in tbs chapter ~d w~ch ~e of the same gener~ ch~acter as the specffically enumerated uses ~lowed in tbs district. Before the pl~ng comssion ~d board of supe~sors he~ app~mtion pursuam to t~s subse~ion, the director of pla~ng sh~ consider, among other things, the folloMng: the s~e and proposed co~ration of the site; the size, heist ~d e~efior ~c~t~r~ appear~ce of ~y proposed structure or structures; noise; li~t; glare; odors; dust; outdoor activities; traffic; paring; silage; and hours of operation. Based on the~ ~ideratio~, he shall dete~ne that the proposed use's operating characteristics are subsmti~y s~ to, ~d ks ~pm on nei~bo~g prop~ies no ~eater th~, the operating ch~actefistics ~d impacts of the specifically enumerated uses allowed in tbs district. 1014:21463.1 2 4/30/98 11:04 am 163 (Code 1978, § 21.1-176; Ord. of 2-26-97, § 1) 4/21/98 CPC OOO Sec. 19-221. Development Standards Manual. A portion of the development standards and requirements that apply to development in the county are found in this chapter attiC. Additional standards are contained in the "Development Standards Manual" which is adopted by the board of supervisors by ordinance a/ad incom_ orated by reference into this chapter. The Development Standards Manual may only be amended in the same manner as the other provisions of this chapter may be amended. OOO (Ord. of 12-18-96, § 1) OOO Sec. 19-233. Resource management area regulations. Any use, development or redevelopment of land shall meet the following performance criteria: 0OO (g) The director of environmental engineering may authorize the developer to use a retention or detention basin or alternative best management practice facility to achieve the performance criteria set forth in subsection (d) Ifa ....... ' ..... ~ ......'--'- '---:-- ' by · LIIU ~.~gyglOlJgl ~ LIIU IUIIUWlII~ ~J. xt~J.J.a oJ. io. Ja. apply. 1014:21463.1 3 4/30/98 11:04 am 1G4 4/21/98 CPC /lID lUIIUV'/III~ i}dlDg.tv lllgt~Btllgl} ~ll0.1l OD lgL~llllD~.J. /Ul glltlg IJUlI.IUll Ut gtlgll lggDIILIUll Ltgt4~lll Wlllgll llgl~ O, iMgf. g;~ ~lglJ~ O. UUVD gildllUllllgll WgglgDl~U.I Itlg, g WlLIL, II ID ,~ggDlJ~.,l LIIa!3,ll U. l LIIDII ~111 i:~O. lDgy IIID~*UIDO Ollail OD ~11} !1 gild lgggllglglI UgI~LEI gl,¥glel~g~ IIIUlD ILIIgMI Igg~l Iggg Iii gg~JLll gl lllglg Lllg~lll gild [lgalq;; 111 BtIIXd:I~,D ggl~iiigg~ gllDll UIID Ui gll~;~ IUIIUVYIII~ i~nlq~g.tv IIIDtli~.UID0 i~IICLll UD U~DU, L U. J 1014:21463.1 4/30/98 11:04 am 4 4/21/98 CPC L U. iUB~ til~l ~l~lt l~t Hi UU~tii BII~I UU IiI~IUUUU ~ ~i t Ul ~IIU U~t lii~il~UlllUlit ~1 tlIUIIIU~L 15kUllt UUILIUII UI LIIU Y ll~llH~ ~IU~IUII flllU OUUIIIIUIIt UUIItIUI IlflIIUUUU~. 11 [lSg UlSg~LUJ UX glJVliUlUllgllt~ ~ii~ii~i-iiig UGtgiSiUIIGO tilaC OlEG ~UIIUlLIUIIB FI U~IUUU U. 1014:21463.1 4/30/98 11:04 am 4/21/98 CPC (Code 1978, § 21.1-229.6; Ord. of 1-8-97(3), § 1) Sec. 19-240.Exceptions. 000 (c) Any person aggrieved by the director of environmental engineedng's decision concerning an exception request may appeal the decision in accordance with section 19-268_9(-e-). Sec. 19-264. Preparation and submission of site plans. (d) 000 Every site plan shall contain the following information, where applicable: OOO (30) The location and number ofdumpsters solid waste storage areas and detail of the dumpsWr solid waste storage area pad and ~te, giflg-enetm~ee; and 000 1014:21463.1 6 4/30/98 11:04 am 1{37 4/21/98 CPC (2) That the Code of the Coun.tv qf Chesterfield 1997, as amended, is amended by adding Article IV, Division 6 and Sections 19-241, 19-242 and 19-243 to read as follows: ]~J, O2~L.~ STORMWATER MANAGEMENT AND BEST MANAGEMENT PRACTICE Section 19-241. Design criteria for all basin~ All basins required by the director of environmental en_eineering as either a stormwater management facili _ty or a Best Management Practice for water quality improvement or desiened as a retention or detention facility_ for any new development or redevelopment of property-shall conform to thc, following criteria: (1) Outflow device safety measures. Ifa vertical sided weir box is located within the basin's embankment, a six-foot fence or dense vegetative barrier, or a combination thereof~ shall be installed as prescribed by the director of environmental en_~neering. Ifa dense vegetative barrier is used, it shall be designed and installed in accordance with professionally accepted landscapinl~ practices and procedures. Plans for the vegetative barrier, includinl~ the size and description of proposed plant materials, shall be approved by the director of environmental en~neering. The dense vegetative, barrier shall be a minimum of six feet in width. Ifa fence or vegetative barrier is to be established around the entire basin facility in accordance with subsection .~-,~.,,,~) (a~(2). then no barrier or fence is required around the weir box. If a developer uses a concrete weir for either the principal or emergency spillway and the concrete weir is greater than three feet in depth, a pedestrian crossing or access structure shall be established across the weir. A fence or vegetative barrier, or combination thereof, may be substituted if the pedestrian crossing is not practicable. (2) Basin safety_ measures and dimensions The following safety measures shall be required for that portion of each retentkm basin which has a side slope above the normal water 1014:21463.1 4/30/98 11:04 am 7 1014:21463.1 4/30/98 11:04 am 4/21/98 CPC surface which is steeper than 6:1 over a horizontal distance of 20 feet or more, If the retemion basin averages four 4 feet or less in depth and one acre or less in surface area, then one of the following safety measures shall be used: A. A safety bench, or B. A fence which surrounds the basin, If the retention basin averages more than four feet in depth or more than one acre in surface area, then one of the following safety measures shall be used; A. Both a safety, bench and an aquatic bench, or B. A fence which surrounds the basin, Ifa safety, bench is used, it shall be provided at the toe of the slope of the retention basin and shall be a minimum often 10 feet wide. The slope across the bench shall be no ~eater than 10; 1, If an aquatic bench is used, it shall be placed around the perimeter of the permanent pool at the normal water surface elevation and shall be no ~eater than 12 inches in depth and at least six 6 feet in width, Ifa fence is used, the minimum height of the fence shall be six 6 feet. The fence may be made of a dense vegetative barrier. If the fence is made of a vegetative barrier, it shall be desi_maed and installed in accordance with professionally accepted landscaping practices and procedures. Plans for the vegetative barrier, including the size and description of proposed plant materials, shall be at>proved by the director of environmental engineering. If a vegetative barrier is used, the property_ owner or developer shall provide to the county a form of surety_ for the cost of materials and installation for the proposed plant materials. Provisions for maintenance of and access to the fence or vegetative barrier shall be included in the best management practice, easement dedication, If a rct~n;.ioii or de,cation basins is located within 100 feet of any dwelling unit. school, child care center, play~ound, shopping center, library_, hospital, public institution, pedestrian wa_v or similar facility, the director of environmental engineering may, at his discretion, require fencing designed to protect the public safety, 169 4/21/98 CPC f Side slopes. The side slopes above the normal water surface elevation in ~ basins and ~ ,~L~,,~,~,, o,~,,~ shall be no steeper than 3;1 (horizontal to vertical). If the excavation of the slope to 3:1 will result in the removal of dense vegetation or woodland which is acting to stabilize the slope, the developer may seek an exception from the director of environmental en~neering pursuant to the provisions of section 19-235 to leave the slope in its existing condition. Basins on property_ located in an R. R-MF or R-TH district or upon any other property_ used for residential purposes, schools, child care centers, playgrounds, or within residential subdivisions shall be enclosed by a minimum of a 50-foot vegetative perimeter yard around the ba~qin, measured from the 100-year water surface elevation or the downstream toe of the dam, whichever applies. All basins located within 100 feet of the above described uses and any pedestrian access ways (i.e. sidewalksj bicycle paths, walkways) shall be separated from such uses by a minimum of a 50 foot vegetative perimeter yard measured from the 100-year water surface elevation or the downstream toe of the dam, whichever applies. Except as modified by the Planning Commission through the site plan process or the Board of Supervisors through the zoning process, retention or detention basins shall not be located within a buffer required by the zoning ordinance or zoning conditions. The perimeter yard shall be designed to provide a horizontal distance and vegetated open space between the basin and the above listed uses Minimum criteria for basins serving as a Best Management Practice for water quality_ improvemell,t. Depth. Basins sized solely as best management practice facilities in conformance with the Chesapeake Bay Preservation Act shall have a range in depth of 3 to 8 feet to t>revent stratification. For those basins which have been designed with sections which exceed eight feet in depth, only those portions which are less than ~ feet in depth shall be included as part of the best management practice facility_ volume. Basins which are less than one acre in surface area shall not exceed 8 feet in depth, Len~h to width ratio. The distance between the inflow and outflow points in basins shall bc a minimum of 3:1, len_mh to cfi width ratio. If the director of environmental engineering determines that the site conditions do not allow for this ratio, a 2:1 len_mh to width ratio shall be provided. The len_mh is defined as the flow path from inflow point to outflow point, and is to be calculated as prescribed by the most recent edition of the Virginia Erosion and Sediment Control Handbook. If the director of environmental engineering determines that sit~: 1014:21463.1 9 4/30/98 11:04 am 1.70 4/21/98 CPC conditions preclude achieving a 2:1 ratio, the use of baffles or another means of lengthening the flow path shall be requireU, Placement of the pond inlet. If the inlet pipe(s) are submerged, there shall be a minimum of three feet from the invert-out of the pipe to the bottom of the pond. If this distance cannot be achieved due to the depth of the permanent pool, then a sediment forebay shall be excavated to obtain a depth of three 3 feet, Sec. 19-243. Exemptions and Exceptions. An_v applicant may seek an exception from the rem_uirements of this division pursuant to § 19-235 and § 19-236. In addition, the exemptions contained in § 19-234 shall apply to this division. (3) That the Development Standards Manual of the Code of the Coun.tv of Chesterfield, 1997, as amended, is amended by adding Section 19-570 to Article III, Division 1, to read as follows: Sec. 19-570. Architectural Treatment, f&l Architectural treatment of buildings, including materials, color and style, shall be compatible. with buildings located within the same project. Compatibility may be achieved through the use of similar building massing materials, scale, colors and other architectural features, ~ All junction and accessory_ boxes except those in 1-2 and 1-3 districts and those not visible, from be_vond the project shall be minimized from view of adjacent property_ and public rights-of-way by landscaping or architectural treatment inte_erated with the building served. In 1-2 and I-3 districts, junction and accesso _fy boxes need not be minimized from view of any I-2 or 1-3 district or from any public ri~t-of-way which does not accommodate or is not intended to accommodate through traffic movement~. f&l Mechanical equipment, whether ground-level or rooftop, shall be screened from view of adjacent properties and public rights-of-way and designed to be perceived as an intega'al part ofth~ building except as stated herein. In 1-2 and I-3 districts, mechanical equipment need not be screened from view of any 1-2 or I-3 district or from any public right-of-way which does not accommodate o~ is not intended to accommodate through traffic movements. 1014:21463.1 10 4/30/98 11:04 am 171 4/21/98 CPC (Code 1978, § 21.1-248) (4) That Sections 19-503, 19-518, 19-571, 19-572, 19-575, 19-593, 19-594, 19-595, 19- 596, 19-598, 19-601, 19-602, 19-603, 19-604, 19-611 and l9-612 of the Development Standards Manual of the Code of the Counm. of Chesterfiel~ 1997, as amended, are amended and reenacted to read as follows: Sec. 19-503. Diiiiipslei3, gai-bage caas a.ad ti-ash coiiipac~or areas. Solid waste storage areas. a. With the exception of garbage can and recycling container areas which serve single or two-family dwellings, solid waste storage areas (solid waste storage area, garbage cans, trash compactors, recycling containers, etc.) shall be screened from view of adjacent property_ and publil; rights-of-way as follow~; 1. Solid waste storage areas on property which is adjacent to an A, R, R-TH or R-MF district shall be screened from view of such district by a masonry_ or concrete wall which is constructed of comparable materials to and desiened to be compatible with the principal building that the solid waste storage-area serves. However. solid waste storage areas that are located a minimum 9f 100 feet from the above-referenced district line may be screened in accordance with subsection 2, All other solid waste storage areas shall be screened bv a solid wall, fence, dense ever_m'een planting or architectural feature, provi~led that: (a) Except for solid waste storage areas located in residential projects and in places that can be seen from a public right-of-way, which mull comply with the screening requirement of subsection 2, solid wastu storage areas that are not visible from beyond the project need not 1014:21463.1 11 4/30/98 11:04 am 172 4/21/98 CPC In I-2 and I-3 districts, solid waste storage areas need not be screened from view of any I-2 or I-3 district or from any public right-of-way that does not accommodate or is not intended to accommodate throu,,h traffic movements. b. All solid waste storage areas shall observe the parking setbacks of the districts in which they are located. c. Solid waste stor~e areas (excluding garbage can and recycling container areas serving sin~e or two-family dwellings) located within one thousand (1,000) feet of any A. K R-TH or R-MF districts shall not be serviced between the hours of 9:00 p.m. and 6:00 a.m. Such areas shall be prominently posted with a si~ not to exceed six (6) square feet designating the hours in which the solid waste storage area may be serviced. (Code 1978, § 21.1-206) 000 Sec. 19-518. Plant material specifications. Planning StaffProposed Amendment includes highlighted area: OOO (e) Maintenance: The owner or his agent shall be responsible for the maintenance, repair and replacement of all required landscaping materials. All plant material shall be tended and maintained in a healthy growing condition and free from refuse and debris at all times. All unhealthy, dying or dead plant materials shall be replaced during the next planting season. All landscaped areas shall be provided with a readily available water supply; except that in 1-2 or 1-3 districts, a readily available water supply shall only be required in the setback along any public fight-of-way, which accommodates or is intended to accommodate through traffic. 000 Sec. 19-571. Utility lines underground. All utility lines, such as electric, telephone, CATV or other similar lines shall be installed underground. This requirement shall apply to lines serving individual sites as well as to utility lines necessary within projects. '" j~iiCtiOii -'-a accessory L ...... ,__,, 1014:21463.1 12 4/30/98 11:04 am 173 4/21/98 CPC (Code 1978, § 21.1-238) Sec. 19-572. Loading areas. Sites shall be designed and buildings shall be oriented ,~, a~ord~ ~th ~icle I, dMsion 4, oft~s manual so that loading areas are screened: ~ ~ ~,~,,o,~, ,~ ~,, ~ (i~ from ~ew of any adjacent orooe~ies on w~ch such uses ~e not pe~; (fi) from prope~ h ~ A distfi~ that is desisted on the comprehensive plan for a district in w~ch loading areas are not pe~tted; and (iii) ~om ~y public fight-of-waF, except for li~ted access road~, The ~ew of loading ~eas shall be ~zed ~om li~ted access roads. View~ may be minimized t~ou~ site ~d ~c~tectural desi~, topography, l~dscaping, setbacks or other features. In 1-2 and 1-3 districts, loading ~eas need not be screened ~om view of any I-~ ~r I-3 district or from any public fi~t-of-way w~ch does not acco~odate or is not intended to acco~odate t~ou~ traffic movements. (Code 1978, § 21.1-239) 000 Sec. 19-575. Outside storage areas. -,~ ~,,~,,~,~ ~,~ ~,~,,~. ~ outside storage ~ sh~ be ~ screened, in accordance Mth ~icle I, dMsion 4, oft~s manual: (i) from view of any adjacent properties on w~ch such uses are not pe~; (~) from property in ~ A district that is designated on the comprehensive plan for R R-~ R-~. ~ 0 or I-1 dist~s: and (iii~ from ~ublic ~ts-of- way, in accordance ~ ~ -~'-' ~ ,,~ .m ~ r~hh-~. The hew of outside storage areas shall be ~zed ~om li~ted access roads. Views may be ~ffi~zed t~ou~ site ~d arc~tec~ral design: topo~aphy, landscaping ~tbac~ or other features. In I-2 ~d 1-3 districts, outside storage areas need not be screened ~om ~ew of~v 1-2 or 1-3 distfi~ or ~om ~v pubic right-of-way w~ch does not acco~odate or is not intended to acco~odate t~ough traffic movements Outside storage shall include, but not be limited to, p~ng ~ ~1 company-omed ~d -operated vehcles, Mth the exception of passenger 1014:21463.1 13 4/30/98 11:04 am .1'74 4/21/98 CPC vehicles and tracks designed such that the cargo area may be accessed from the driver's seat without exiting the vehicle, (Code 1978, § 21.1-241) OOO Sec. 19-593. Yard requirements for office, business and industrial districts within emerging growth areas. 000 (c) Side Yards: The side yard setbacks for buildings, drives and parking areas shall be a minimum of thirty 00) feet with the installation of perimeter landscaping A. However, within 1-2 and 1-3 districts, when adjacent to 1-2 or 1-3 districts, perimeter landscaping within side yards shall not be required. One foot shall be added to each side yard for each one foot that the building height adjacent thereto exceeds forty-five (45) feet. (d) Setbacks along limited access roads and rear yards: The minimum rear yard setback for buildings, drives and parking areas and any yard adjacent to a limited access road shall be forty (40) feet with the installation of perimeter landscaping A. However, within 1-2 and 1-3 districts, when adjacent to 1-2 or 1-3 districts, perimeter landscaping within rear yards shall not be required. One foot shall be added to each rear yard for each one foot that the building height adjacent thereto exceeds forty-five (45) feet. OOO Sec. 19-594. Permitted variations in yard requirements. The required minimum yards for any zoning lot or parcel, except those located in an 1-2 or 1-3 District, or adjacent to limited access roads, or as noted below, may be reduced as follows with the provision of additional landscaping: (a) Setbacks along major arterials: Except in 1-2 or 1-3 Districts, T-Ihe required setback for buildings, drives and parking areas along major arterials may be reduced to fifty (50) feet with the installation of perimeter landscaping C. (b) Front and comer side yards: Except in 1-2 or 1-3 Districts, T-Ihe required front and comer side yard setback along public fights-of-way other than major arterials may be reduced to twenty-five (25) feet with the installation of perimeter landscaping C. 1014:21463.1 14 4/30/98 11:04 am 4/21/98 CPC OOO Sec. 19-595. Architectural treatment. (a) No building exterior (whether front, side or rear) which would be visible to any A, R, K-TH, R-MF or O district or any public right-of-way shall consist of architectural materials inferior in quality, appearance or detail to any other exterior of the same building. Nothing in this section shall preclude the use of different materials on different building exteriors, but rather shall preclude the use of inferior materials on sides which face adjoining property. No portion of a building that is constructed of unadorned concrete block or corrugated and/or sheet metal shall be visible from any adjoining A, 1L R-TH, R-MF or O district or any public fight-of-way. No building exterior shall be constructed of unpainted concrete block or corrugated and/or sheet metal. ' Ol~l.. l./-,Jyll. ! !;I 1pli~;i I~.l~ DUi la~.,~ ~lill IIK;gl~ pal ~lli[ ill [dl illllJDl,~dilllli[. Sec. 19-598. Heights. The maximum height of all buildings and structures within any office, business or industrial district shall be as specified in this section, except as outlined in section 19-507 and 19-507.1 or otherwise provided in this chapter: OOO Sec. 19-601. Yard requirements for office, business and industrial districts within Post- Development Areas. 1014:21463.1 15 4/30/98 11:04 am 176 4/21/98 CPC 000 (d) Side Yards: The side yard setbacks for buildings shall be a minimum of twenty (20) feet;, except :~_ .L_. .... 4 ~,:_._: .... :4 ..... 4_ _,__, be: ....... 4 ._ .,_,-__ ,.,^, ~-__. One foot shall be added to each side yard for each one foot that the building height adjacent thereto exceeds forty-five (45) feet. (e) Rear Yards: The minimum rear yard setback for buildings shall be tt6rty-O~ twenty (20) feet. One foot shall be added to each rear yard for each one foot that the building height adjacent thereto exceeds forty-five (45) feet. 000 Sec. 19-602. Permitted variations in yard requirements. 000 (c) Side Yards: In the 1-2 and 1-3 districts, the required side yard setback for buildings may be reduced to 10, except when adjacent to any A. R. R-TH or R-MF district. The required side yard setback for buildings may be reduced to zero in all other districts~ except'~- O, 1 2 and I 3 ~':-'--' -'- and except when adjacent to any A, R, R-TH or R-MF district. OOO Sec. 19-603. Architectural treatment. fa) No building exterior (whether front, side or rear) which would be visible to any public right-of-way shall be constructed of unadorned concrete block or corrugated and/or sheet metal. '' .... ~ "--' .... " ........ ---~ ~-~ ......... J' .... ' ............... ~ -'--" b¢-~-'-'4-' __4 _4 ~, ..... .... L-'-"--' ' - ....... ~' ...... " ..... ~' ........... ~'- .... : ....~' ............. bi' (Code 1978, § 21.1-255) Sec. 19-604. Heights. The maximum height of all buildings or structures within any office, business or industrial district shall be as follows, except as outlined in section 19-507 and 19-507.1 or as otherwise specified in this 1014:21463.1 16 4/30/98 11:04 am 177 chapter: 4/21/98 CPC 0OO Sec. 19-611. Architectural treatment. (a) Within the Ettrick Business Core: (1) New development shall be compatible with the pedestrian scale and historic village character of Ettrick. New or altered buildings should be generally consistent in height, scale, massing (shape) and materials with existing structures in the village. The intent of this section is to insure functional and visual compatibility, not to specifically encourage imitation of past architectural styles. (b) Within all other Village Districts: No building exterior (whether front, side or rear) shall consist of architectural materials inferior in quality, appearance or detail to any other exterior of the same building. Nothing in this section shall preclude the use of different materials on different exteriors (which would be acceptable if representative of good architectural design) but rather, shall preclude the use of inferior materials on sides which face adjoining property and thus, might adversely impact existing or future development causing a substantial depreciation of property values. No portion of a building constructed of unadorned cinder block or corrugated and/or sheet metal shall be visible from any adjoining A, 1L R- TH, R-MF or O District or any public right of way. ' '--'---:--1 .... ~. ........... L _,, ......... -1 1 .... ,,A[~-,,,, ~,,1,[ ,~, ,,A~ ~,.,,,,,~. Further, buildings shall be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Buildings shall possess architectural variety but shall be compatible with existing structures, especially nearby structures of high historic interest. New or remodeled buildings shall enhance an overall cohesive village character as reflected in existing structures. This charmer shall be achieved through the use of design elements -- including, but not limited to, materials, balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines or other appurtenances such as lighting fixtures and/or planting -- as are described in the applicable adopted plans and guidelines. (Code 1978, § 21.1-255.7) Sec. 19-612. Heights. The maximum height of all buildings within any O, C or I district shall be as specified in this section, except as provided in section 19-507 and 19-507. l. 1014:21463.1 4/30/98 11:04 am 000 17 4/21/98 CPC That this ordinance shall become effective immediately upon adoption. 1014:21463.1 4/30/98 11:04 am 18 179 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of '1 Meeting Date: May 27, 1998 Item Number: 8.C.19.b. Subject: Request to set a public hearing for appropriation of $531,361.00 to complete the development of Summerford Subdivision. County Administrator's Comments: County Administrator: 9 Board Action Requested: The Board of Supervisors is requested to set a public hearing to appropriate $531,361.00 for completion of development of Summerford Subdivision. Summary of Information: After the bankruptcy of the developer of Summerford subdivision, all bonds were requested in full and received from First Union Bank. Advertisement for this project was May 17, 1998 with bid opening scheduled for June 9, 1998 and request for contract award by the Board of Supervisors on June 24, 1998. This project will consist of completion of road, drainage, and utility work for road acceptance into the State system. To proceed with the anticipated low bid and award the contract for commencement of work, appropriation of funds is necessary. It is anticipated that the developer's contribution will be sufficient to cover all construction costs, and expenditure of county funds is not expected. Staff Recommendations: Recommend that the Board of Supervisors set June 24, 1998 as the public hearing date for consideration of appropriation of $531,361.00 to complete the development of Summerford, Section 1. District: Matoaca Preparer: ~'~/~~C ~'~~ Richard M. M~lfish, P.E. Title: Director, Environmental Engineering Attachments: Yes ~-~ No # I. SO I P._ eel Map of Chesterfield Co.aW ~ Chesterfield County assunm no legal respomibility for the inforrmtion contained on this nap. This n-ap is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system NAD 1983. The topographic information is based on 1989 photogranavetry and N NAVD29. ~ Scale: 1:10271 Printed by: Engineering Date: Wed May 20 11:20:21 1998 Copyright 199~ Chesterfield County Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 27, 1998 Item Number: Page ~_._ of..~_~ 8.C.19.c. Subject,!, Set a Public Hearing to Consider adopting a "No-Wake" Requirement for a Portion of Lake Chesdin County Administrator's Comments: BoardAction Retluested: Summary of Information: Residents surrounding Lake Chesdin have asked the Board to support the establishment of five "No-Wake" zones on Lake Chesdin by the State Department of Game and Inland Fisheries. (See attached request) All of Lake Chesdin is within Chesterfield County. Before the state can impose "No-Wake" zones, the affected locality must hold a public hearing and adopt a resolution supporting the "No-Wake" zones. Staff recommends that the Board set a public heating for the June 24th meeting. Preparer: ~. c.,_~ Title: Steven L. Micas Attachments: Yes [--] No County Attorney 0805:22996.1 CH -SDiN LANDING Jeffrey M. Curtis Boating Education Coordinator Department of Game and Inland Fisheries & County of Cheslerfield Board of Supervisors County Administrators Office This is a request for Approval of Establishment of five (5) Regulatory Markers on the Public Waters of Virginia. These are to be strategicaily placed on Lake Chesdin at five crucial points of access to: Cattle Creek, Waif's Cove and Nooning Creek, all within Chesdin Landing and Golfer's Club. The "No Wake" markers will follow the guidelines set forth in the "Rules for Establishment of Uniform Regulatory Markers on the Public Waters of Virginia." Please find for review the enclosed latitude and longitude charts that are marked in green denoting point of placement for the five (5) "No Wake" markers. The necessity for these markers covers three fronts including: A. Safety, B. Ecology and C: Destruction of Personal Property. ~ There have already been a half dozen incidents of Bass Boats in near collision with Jet Skis and Bass Boats bearing down full tilt on swimmers visiting the coves and creeks and residents on the coves and creeks. ~ There have been numerous incidents of Bass Boaters slamming through the coves and creeks with disruption of the wildlife and plant systems, erosion etc. of the Eco-System that has been established over the last thirty (30) years. It is not, however, all due to Bass Boaters. There has been enhanced damage noticed from Ski Boats that practice or begin their takeoffs from these coves and creeks also. The Jet Skis have also contributed to the present safety and physical damage concerto'. C. Destruction o_£Personai Property;~ Illere has been, once again, ttttlttg, r.o_~ occasions during the last year of Bass Boaters showing total disregard of piers and docks by blowing through with ail the horsepower they can muster and swamping the piers and jostling boats, banging them into piers etc. At times property owners have been on piers and docks and had to jump onto land to avoid the deluge. This happens, as often as not, even when tournaments are trot underway. Some of the probterns are created by Ski Boaters and Jet Skiers, however the highest negative element is the Bass Boaters. 15601 Chesdin Point Drive · Chesterfield, Virginia 23838 804/590-9900 · FAX 804/590-9906 CHESDIN LANDING Jeffrey M. Curtis Boating Education Coordinator Department of Game and Inland Fisheries & County of Chesterfield Board of Supervisors County Administrators Office This is a request for Approval of Establishment of five (5) Regulatory Markers on the Public Waters of Virginkt These are to be strategically placed on Lake Chesdin attire crucial points of access to: Cattle Creek, Waff's Cove and Nooning Creek, all within Chesditi Landing and Golfer's Club. The "No Wake" markers w#l follow the guidelines set forth in the "Rules for Establishment of Uniform Regulatory Markers on the Public Waters of Virginia." Please find for review the enclosed latitude and longitude charts that are marked m green denoting point of placement for the five (5) "No Wake" markers. The necessity for these markers covers three fronts including: A. Safety, B. Ecology and C. Destruction of Personal Property. ,4. Safety; There have already been a half dozen incidents of Bass Boats in near collision with Jet Skis and Bass Boats bearing down fid1 tilt on swimmers visiting the coves and creeks and residents on the coves and creeks. ~ There have been numerous incidents of Bass Boaters slamming through the coves and creeks with disruption of the wildlife and plant systems, erosion etc. of the Eco-System that has been established over the last thirty (30) years. It is not, however, all due to Bass Boaters. There has been enhanced damage noticed, from Ski Boats that practice or begin their takeoffs from these coves and creeks also. The Jet Skis have also contributed to the present safety and physical damage concerns. C. Destruction o_f Personal Property~ There has been, once again, numerous occasions during the last year of Bass Boaters showing total disregard of piers and docks by blowing through with all the horsepower they can muster and swamping the piers and jostling boats, banging them into piers etc. At times property owners have been on piers and docks and had to jump onto land to avoid the deluge. This happens, as often as not, even when tournaments are flat underway. Some of the problems are created by Ski Boaters and Jet Skiers, however the highest negative element is the Bass Boaters. 15601 Chesdin Point Drive · Chesterfield, Virginia 23838 804/590-9900 · FAX 804/590-9906 The vast majority of all boaters on Lake Chesdin are good conscientiog~ sorts (I'm a Bass & Ski Boater mysel. D and it is a shame that enough show total disregard for Safety, Ecology and Destruction of Property to require the "No Wake" markers, however, that L~ the reality of the situation. We will be purchasing the type of markers denoted in the diagram and will, of course, remain responsible for the placements noted and upkeep/maintenance of same on a perpetual basis from dates of placement. We look forward to a positive response from the Department of Game and Inland Fisheries and the County of Chesterjqeld. lf e#her faction has any questions or concerns please feel comfortable itt contacting me at Chesdin Landing. Sincerely, Bill Boy,r, Ill 804-590-9900 Fax: 804-590-9906 COMMONWEALTH OF VIRGh~IA DEPARTMENT OF GAME AND INLAND FISTS Application for Establishment of'Regulatory Markers on Public Waters of Virginia Date of Application ,._..~ ~"C a © ~'"~ } ~ ~7 A. APPLICANT 1. N~e ofPolifi~ S~on or ~ Proposed Date of Instaflation Bo Co Eo INSTRUCTIONS: 2. Name and address of individual to be responsible for installation and maintenance CESSITY OF REASON FOR REQUESTED MARKERS · 1. Attach a letter, with two signed copies, addressed to Boating Coordinator, Department of Crame and Inland Fisheries, Box 11104, Richmond, VA 23230, explaining conditions which make such markers necessary. 2. Political subdivision - attached thre~ copies of public notice and proposed regulation or ordinance, which has been issued prior to this appli~tion. ach t~ee copies ota map, caart section, or drawing to a scale which wilF readily depict proposed zoned area to its surroundings showing the location of'each marker to be placed in the water and its relation to nearby channels and water patterns. Have inset or attachment showing type of marker to be used at each location. ~. ~ m~rk~r~ ~= ~oto= ~o ~i~io.-~ ~ U~ in ~e~' ~or ~-~U~n~';;~ ~'U~~ ~'o~'~ - oa~ta?~ ~,~.,~. S.U~ ~o~ ~m~ o~ ~ur~ or~omm~r~ m~ t~ ~U b~ used, -. , it ootamea omer~nse, indicate source. CERTIFICATION The applicant hereby agrees and certifies that all markets authorized by the Department will be installed and maintained at no ezpense to the Department; that ~il such markers will conform to the specifications, standards and conditions as set forth in ~Rules for Establishment of State Uniform Regulatory Markers on Public Waters of Virginia" and may be inspected at any time, without prior notice, by authorized personnel. Should markers not [Je maintained in satisfactory condition, the Deparnnent may order them removed at no expense to the Department. The applicant agrees that the Department of Game and lnbnd Fisheries will not be held liable w/th respect to any and afl claims that may' result from the installation and maintenance of such markers and the marking of any waters does not convey any exclusive privileges. Complete four pies. Mail three copies with su'pportinffl' o~cuments to: Boating Coordinator, Department of Game and Inland Fisheries, Box 11104, Richmond, VA 232~0 The vast majority of ali boaters on Lake Chesdin are good conscientious sorts (7'm a Bass & Ski Boater mysel~O and it is a shame that enough show total disregard for Safety, EcologY and Destruction of Property to require the "No Wake" markers, however, that is the reality of the situation. We will be purchasing the type of markers denoted m the diagram and will, of course, remain responsible for the placements noted and upkeep/maintenance of same on a perpetual basis from dates of placement. We took forward to a positive response from the Department of Game and Inland Fisheries and the County of Chesterfield. Ifc#her faction has any questions or concerns please feel comfortable in contacting me at Chesdin Landing. Sincerely, Bill Boyer, III 804-590-9900 Fax: 804-590-9906 ~§. _8.o= II . e~o. See Reverse Side For E~nti,,atio, 30 35 40 45 50 55 O0 0=. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I_L of 1__ May 27,1998 Item Number: 8.C.20. Subject: State Road Acceptance County. Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: CLOVER HILL: Eaglewood, Section 3 DALE: Fembrook, Chatham Grove, Phase IV Meadowbrook Springs MATOACA: Antler Ridge, Section 10 Beechwood Forest, Section 1 Beechwood Forest, Section 2 MIDLOTHIAN: Brookstone, Section A Preparer: Attachments: Richard M.~lfis~, i~.E. Yes [----] No Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Depammnt of Environnmtal Engineering SUBJECt: State Road Acceptance - EAGLEWOOD, SEC. 3 DISTRICT: CLOVER 1-111 l~ MEPTI]NG DATE: May 27,1998 ROADS FOR CONSIDERATION: CASTLE GLEN DR GIZNHURSF CT GROVECREST CT WOODVALE CT Vicinity Map: EAGLEWOOD, SEC. 3 TO: Board of Supervisors FROM: Depmment of Envirommntal Engineering SUBJECT: State Road Acceptance - FERNBROOK, CHATHAM GROVE PHASE IV DISTRICT: DAI F, MEETING DATE: May 27,1998 ROADS FOR CONSIDERATION: CANE MIl I, LN DOUBLE TREE LN LAND GRANT DR LOCKSLEY LN LOCKSI_EY PL Vicinity Map: FERNBROOK, CHATHAM GROVE PHASE IV m~ced by ~eld Cotmty GIS JACOBS RD TO: Board of Supervisors FROM: DepOt of Envirommntal Engineering SUBJECT: State Road Acceptmce - MEADOWBROOK SPRINGS, DISTRICT: DAI~E MEE-TffNG DATE: May 27,1998 ROADS FOR CONSIDERATION: Gl[ IING RD Vicinity Map: MEADOWBROOK SPRINGS, g LU o LLI m GILLING f: ho& ~ bY ~field Cmm~ Gig TO: Board of Supervisors FROIV~ DeparUnent of Envimmmntal Engineering SUBJECT: State Road Acceptance - ANTLER RIDGE, SEC. 10 DISTRICT: MATOACA MEETING DATE: May 27, 1998 ROADS FOR CONSIDERATION: FERDINAND LN SEATILE SLEW LN WHIRLAWAY DR Vicinity Map: ANTH~ RIDGE, SEC. 10 TO: Board of Supervisors FROM] Depammnt of Enhrornmntal Engineering SUBJECT: State Road Acceptance - BEECHW~D FORKST, SEC. 1 DISTRICT: MATOACA MFFrlNG DATE: May 27,1998 ROADS FOR CONSIDERATION: APPLEWAY CT BEEL-I-IWOOD FOREST DR BRIDLEWOOD CT CEDARMII I. CT Vicinity Map: BEF_.CStWOOD FOREST, SEC. 1 )D CT TO: Board of Supervisors FROM: Depmment of Environmental Engineering SURIECT: State Road Acceptance - BEECHW~D FOREST, SEC. 2 DISTRICT: MATOACA MF~E-TING DATE: May27,1998 ROADS FOR CONSIDERATION: BEECHW~D FORF_ST DR HUN'IERS HAWK CT HUNTERS HAWK DR Vicinity Map: BEECHWOOD FOREST, SEC. 2 CEDAP, MILL CT TO: Board of Supervisors FROM: Department of Envimnlmmtal Engineering SUBJECT: State Road Acceptance - BROOKSTONE, SEC A lVlEETING DATE: May 27,1998 ROADS FOR CONSIDERATION: ARBORCRAFT DR DERBY RIIX3E CT DERBY RIDGE LP DERBY RIDGE WY FOX HURST DR ROBIOUS RD Vicinity Map: BROOKSTONE, SEC A Meeting Date: May 27, 1998 Chesterfield County Board of Supervisors Agenda Page Item Number: ! of 2 8.C.21. Subject: Write off Uncollectible Accounts Receivable County_ Administrator's Comments: County Administrator Board Action Requested: Approval of the request to write-off uncollectible accounts receivable totaling $199,832.93 Summary_ of Information: Staff requests approval from the Board of Supervisors to write off accounts totaling $199,832.93 On March 11, 1993, the County adopted Administrative Policy 400-50, creating a comprehensive and standardized debt collection procedure for County departments. Current delinquent accounts are referred to the Debt Collection Division of the Treasurer's Office (DCD), which pursues collection through its own efforts, private collection agencies, or the County's Attorney's Office. When a debt is deemed uncollectible after efforts to collect have failed, the Treasurer's Office, the County Attorney's Office, and the Accounting Department jointly determine what debt should be written off, subject to the approval of the Board of Supervisors. If delinquent funds are recouped after the accounts are written off by Accounting, the re-~enue collected, minus the private collector's commission, if any, will be recorded in the accounting records as "miscellaneous revenue." The Risk Management Department and the County Attorney's Office are reviewing outstanding judgments and overduz accounts to ascertain which should be deemed uncollectible and written-off. The review will be completed in ninety (90) days and an additional write-off request will be brought back before the Board at a later meeting. Preparer: ~-,-r~,,~o (~~ Title: Deputy County Administrator ~/~ Jan~.L~ St~g~nai~ 1S9 Attachments: ] I Yes No Chesterfield County Board of Supervisors Agenda Page 2 of 2_ Summar~ of Information (Continued) Last year the Board of Supervisors approved a write-off of $268,552.54 as uncollectible. The $199,832.93 write-off requested this year includes: Accounting - $13,279.75 Accounting creates no debt; it performs billing and collection functions for other County departments. This debt represents billings from such things as damage to water meters and animal control charges. DCD has exhausted its collection efforts. Building Inspection - $ 8,840.00 This debt represents uncollectible re-inspection fees. This is the first time Building Inspection has written off accounts. These accounts have not been through the Treasurer's Office DCD system as they are beyond the collection's statute of limkation or the establishment is no longer in business. Central Library - $ 39,373.59 This debt represents uncollectible fines of $ 24,589.01 for items returned to the library. The fines are over five years old and are not referable to DCD. The remaining $14,784.58 represents uncollectible charges for books and materials that were not returned to the library. DCD has exhausted its collection efforts. General Services - $ 558.00 This debt represents uncollectible billings to customers for leaf pick-up. DCD has exhausted its collection efforts. MI-I/MR/SA - $ 9,846.39 This debt represents bankruptcies; debtors who are incarcerated or closed accounts which are less than $25.00 and are not referable to DCD. MI-I/MR and DCD have exhausted their collection efforts. Police - $ 5,749.51 This debt represents uncollectible charges for false alarms. This is the first time the Police have written off these charges. The accounts are from commercial establishments that are no longer in business or individuals that cannot be located. DCD has exhausted its collection efforts. School Board Finance - $ 401.04 This debt represents uncollectible funds for unreimbursed salaries, health overpayments, and returned checks. DCD has exhausted its collection efforts. Utilities - $121,784.65 The total amount is comprised of uncollected consumer accounts for fiscal year 1997. The delinquent utilities accounts represent .35% of the total annual billings of the department. The industry standard for accounts written off is .5%. DCD has exhausted its collection efforts. 190 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1995 Item Number: $.¢.22. Subject: Request to Aid Luther L. Caudle in the Acquisition of a Variable Width Water Easement County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize Right of Way Staff to aid Luther L. Caudle in the acquisition of a variable width water easement across the property of Midlantic (Richmond) Investors, L.P.; subject to the execution of a contract agreeing to pay for! all costs. Summary of Information: Timmons, on behalf of Luther L. Caudle has requested that the County aid in acquiring an offsite water easement to serve Rolling Hills Subdivision. Staff has reviewed this request and approval is recommended. District: Dale Preparer.~~ ~f. J~hn W. Harmon Attachments: YesI INo Title: Riqht of Way Manaqer # .1.')1, 192 Meeting Date: May 27, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page t of I Item Number: 8.C.23,a. Subject: Transfer of $1,500 of Three Cent Road Funds ($300 from each district fund) to the Budget of the Police Department to Defray Costs of Sponsoring 15th Annual National Night Out Event County Administrator's Comments: County Administrator: ~ Board Action Requested: Recommend that the Board transfer $300 from each Three Cent Road Fund to the Police Department for the National Night Out Event Summary of Information: The Police Department annually sponsors the National Night Out event in the County. The purpose of the event is to raise the public's awareness about safety issues and crime prevention and to encourage citizens to cooperate with the police in anti-drug and other anti-crime programs. Board members have requested that $300 be transferred from each of the districts' Three Cent Road Funds (total of $1,500) to the Police Department. The money will be used to defray some of the cost incurred by the Department to sponsor the event and to purchase a new McGruff costume which will be used for this and other Police Department events. There are numerous Three Cent item requests on this agenda. Should all of them be approved, the remaining balances will be as follows: Bermuda $ 5,242 Clover Hill 28,436 Dale 30,939 Matoaca 7,649 Midlothian 31,929 Rebecca T. Dickson Attaclnnents: [] Yes II~No Title: Director, Budget and Management 0607:22860.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of t AGENDA Meeting Date: May 27, 1998 Item Number: 8.C.23.b. Subject: Transfer a total of $1,810 in Three Cent Road Funds to the School Board to Purchase Flags for County Schools County Administrator's Comments: County ~,dmin istrator: Board Action Requested: Transfer $1,810 in Three Cent Road Funds to the School Board to be used to purchase flags. Summary. of Information: Board members have requested that the Board transfer a total of $1,810 from Three Cent Road Funds to the School Board to purchase flags to be used at various County schools as follows: $620 in Clover Hill Three Cent Road Funds to purchase 10 flags; $186 in Dale Three Cent Road Funds to purchase 3 flags; $744 in Matoaca Three Cent Road Funds to purchase 12 flags; and $620 in Midlothian Three Cent Road Funds to purchase 10 flags. The County is legally permitted to give money to the School Board to purchase equipment which will be owned and used by the school system. There are numerous Three Cent item requests on this agenda. Should all of them be approved, the remaining balances will be as follows: Clover Hill 28,43 6 Dale 30,939 Matoaca 7,649 Midlothian 31,929 Preparer: Rebecca T. Dickson Attachments: [] Yes i No Title: Director, Budget and Management 0407:22862.1 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA May 27, 1998 Item Number: Page I of_L 8.C.23.c. Subject: Transfer of Midlothian District Three Cent Road Funds to Supplement the FY99 Community Services Contract Between the County and Theater IV. County Administrator's Comments: CountyAdministrator: BoardAction Requested: Transfer of $2,000 from the Midlothian District Three Cent Road Fund to supplement the FY99Theater IV community services contract. Summary of Information: Mr. Barber has requested that the board transfer $2,000 in Midlothian District Three Cent Road Funds to supplement the FY99 community services contract with Theater IV, a non-profit professional theater company. Under Virginia law, the County is legally precluded from making a donation to Theater IV. However, since 1994 the Board has funded Theater IV performances in the schools through a community services contract. In FY98, the County contracted with Theater IV to present 148 performances in the schools. As part of the FY99 Budget, the Board recently approved $10,000 to continue the performances in FY99. If approved, the Three Cent Road funds will be combined with the $10,000 budgeted amount in the development of the FY99 contract. The School Board will then administer the contract and schedule performances in the schools. The balance in the Midlothian Three Cent Road Fund account is $34,849; use of $2,920 for the three requests on this agenda will leave an available balance of $31,929. Preparer: Rebecca T. Dickson Attachments: ~-] Yes No Title: Director, Budget and Management 1205(07):22493.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: $.C. 23.d. Subject: Transfer $900 from Matoaca District Three Cent Road Funds to the Parks and Recreation Department for the Renovation of a Softball Field Located in Ettrick Park County Administrator's Comments; County Administrator: Board Action Requested: Transfer $900 from the Matoaca District Three Cent Road Funds to the Parks and Recreation Department to perform renovation work on softball field #2, located in Ettfick Park. Summary_ of Information: There is a great demand for an additional baseball field of the dimensions suitable for AAU and tournament play. Ettrick Park Softball Field #2 is primarily used as a baseball and softball practice field and is rarely used for games. The Honorable Renny Bush Humphrey has requested that $900 be transferred from the Matoaca District Three Cent Road Funds to the Parks and Recreation Department to renovate the existing field by enlarging the infield and relocating the pitching mound. The renovated field will remain useable for practices and will meet the requirements for larger tournament play. BUDGET MANAGEMENT COMMENTS: There are four requests for use of Matoaca Three Cent Account funds on this agenda. Use of $2,694 for these requests will leave an available balance of $7,649. Preparer: Mich~a~i S. Golder~ Director, Parks and Recreation Attachments: [-~ Yes No # 196 Meeting Date: May 27, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of ! Item Number: 8.C.23. e. Subject: Transfer $750 from the Dale District Three Cent Road Fund and $750 from the Matoaca District Three Cent Road Fund to the Parks and Recreation Department to Purchase, Equipment for the County Babe Ruth Baseball Program County Administrator's Comments: County Administrator: Board Action Requested: Transfer $750 from the Dale District Three Cent Road Fund and $750 from the Matoaca District Three Cent Road Fund to the Parks and Recreation Department to purchase equipment for the County Babe Ruth Baseball Program Summary. of Information: The Babe Ruth Baseball Program will fill a current need for an older division of baseball league play in Chesterfield County. There is sufficient interest to create two new teams in this league. Due to start-up costs associated with this league, additional money is needed for equipment purchases for the 1998 baseball season. The Honorable Harry Daniel and the Honorable Renny Humphrey have requested that $750 be transferred from each of their districts' Three Cent Road Fund to the Parks and Recreation Department to purchase the needed equipment. The equipment must remain the property of the County as part of the Parks and Recreation Department inventory and must be accounted for by the Department like other County property. After transfer of funds for this request and the others included in this agenda, the Three Cent Road Fund balances will be as follows: Preparer: Matoaca $ 7,649 Dale 3 0,93 9 Rebecca T. Dickson Title: Attachments: [] Yes 1 No Director, Budget and Management 0407:22944.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA May 27, 1998 Meeting Date: Item Number: 8. C. 23.g. Subject: Transfer of $2,000 of Dale District Three Cent Road Funds to the Budget of the Police Department to Defray Costs of the Meadowdale/Meadowbrook Community Policing Office County Administrator's Comments: County Administrator: ~ Board Action Requested: Transfer $2,000 from the Dale District Three Cent Road Fund to the Police Department for the Meadowdale/Meadowbrook Community Policing Office Summary_ of Information: The Police Department has established a community policing office which primarily serves the Meadowdale/Meadowbrook area. The office concentrates on public safety and crime prevention in the area and encourages citizens to cooperate with the police in anti-crime programs. Mr. Daniel has requested that $2,000 be transferred from the Dale District Three Cent Road Funds to the Police Department. The money will be used to defray some of the cost incurred by the Department to operate the office. Balance in the Dale District Three Cent Road Fund after all requests on this agenda are approved, will be $28,539. Preparer: ("~ ~ /L&i ,~ Title: Attachments: Rebecca T. Dickson [] Yes ffi No Director, Budget and Management 0607:22995.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 7. Subject: American Heritage River Designation for the James River County_ Administrator's Comments: County_ Administrator: Board Action Requested: The Planning Department recommends that the Board of Supervisors table this Resolution. Summary_ of information; The Chesterfield Board of Supervisors deferred action on this resolution on December 10, 1997, for six months to await Federal action. Federal designation was anticipated January 1998, but has not occurred as of this date. A 20 member committee has been appointed to review the 126 applications and make a recommendation for the 10 rivers to be designated as American Heritage Rivers. The James River is one of 6 rivers in Virginia which have been nominated. Final Federal action is anticipated in June, 1998. Preparer: Thomas E. Sacob~a/' Title: Director of Planning C:DATA/AGENDA/MAY27.1 Attachments: Yes ~-~No RESOLUTION OF SUPPORT FOR DESIGNATION OF THE JAMES RIVER AS AN AMERICAN HERITAGE RIVER WHEREAS, the James River is America's river, where our nation began, the cradle of democracy, the home of several Presidents and American leaders, and the birthplace of private ownership of land; and WI-IF~S, the James River was critical to the settlement and early history of Chesterfield County and will be critical to its future development and quality of life; and WI-IFRF~S, the James River far exceeds the criteria for American Heritage Rivers Designation because of its rich history, culture, natural resources, economic development, and community involvement; and WI-IFREAS, the Chesterfield County Riverfront Plan has proposed projects with broad local citizen and business support which will require the cooperation of Federal agencies; and WI-tFREAS, the American Heritage Rivers Initiative will assist community-based efforts to develop their waterfront lands appropriately; and WI-IF~REAS, the American Heritage Rivers Initiative will provide special national recognition to the Jmes River and will result in focused support and improved deliv~xy of assistance from Federal agencies; and WHEREAS, the American Heritage Rivers Initiative is voluntary and will create no new regulatory requirements or rules for property owners or local governments; and NOW, TI-IEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors supports the designation of the Jmes River as an American Heritage River and urges the President of the United States declare the Jmes River as the first of ten American Heritage Rivers to be designated. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: May 27, 1998 Item Number: 10.A. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases; and School Board Agenda County Administrator's Comments: County A~lministrator: Board Actien Refluested: Summary of Information: Preparer: ~ Title: Lane B. Ramsey Attachments: Yes ~'~ No County Administrator BOARD MEETING DATE CHESTERFIELD COUNTY GENERAL FUND BALANCE May 21, 1998 DESCRIPTION AMOUNT BALANCE 07/01/97 11/12/97 FY98 Beginning Fund Balance Designations/appropriations of excess fund balance: $35,322,215 02/11/98 School Expenditure Savings appropriated and transferred for use in FY98 Excess FY97 State Sales Tax appropriated for School use in FY98 Designation for reduction in BPOL revenue (based on Board action July, 1997) Appropriation in FY98 for the Rt.360/ Genito Road Study Appropriation of FY97 County Expenditure Savings for County department carry forward requests (for use in FY98) Designation for use in the FY99 budget for County and Schools for capital or other non-recurring costs (1,910,483) (129,334) (500,000) (140,000) (406,950) (5,180,998) $33,411,732 $33,282,398 $32,782,398 $32,642,398 $32,235,448 $27,054,450 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT May 21, 1998 FOR FISCAL YEAR '98 BEGINNING JULY 1, 1997 04/09/97 04/09/97 FY98 Budgeted Addition FY98 Capital Projects 7,419,000 (5,979,000) 8/27/97 Transfer funds for Fernbrook, Old Williamsburg Sec., Ph. V drainage project (14,000) 8/27/97 Transfer funds for purchase of permanent access between the athletic facilities at Providence Middle & Davis Elem. (7,0oo) 8/27/97 Designation of funding for the upper Swift Creek Reservoir Water Shed (450,000) 2/25/98 Transfer funds for the upper Swift Creek Reservoir Water Shed (449,717) 8/27/97 Transfer for Lucy Corr Road Extension (39,550) 8/27/97 Designation for Lucy Corr Road Extension in the event that sale ofpro'perty at Castlewood does not close by 6/30/98. (200,000) 9/10/97 Transfer to General Services Buildings and Grounds for entrance vestibule and heater additions at the Circuit Courts Building. (51,000) 1/14/98 Transfer to Sheriff's Department as reimbursement for repair and replacement of the heating system in the County jail. (27,000) 3/25/98 Designation of funding for restoration of County historic facilities in the event that anticipated proceeds from sale of surplus property are unavailable in FY98. (150,000) 7,444,057 1,465,057 1,451,057 1,444,057 994,057 994,340 954,790 754,790 703,790 676,790 526,790 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT May 21, 1998 4/22/98 Transfer funds for needed maintenance at Chester Landfill and consultant study for future post closure maintenance needs. (200,000) 326,790 4/22/98 Transfer funds to Parks and Recreation to assist in the installation of athletic lighting on Salem Church School football field. (25,000) 301,790 Prepared by Accounting Department April 30, 1998 Date Began 12/88 SCHEDULE OF CAPITALIZED LEASE PURCHASES Desoripfion APPROVED ANDEXECUTED Airport State Police Hangar Additions $128,800 County Warehouse 331,200 Total 460,000 Date Ends 12~0 Outstanding Balance 04/30/98 $ 43,377 111,540 154,917 09/93 * 12/93 09/96 School Copier 36,605 8/98 Real Property Lease/ Purchase 17,510,000 12/01 School Technical Center Printing Press 80,649 11/99 4,329 9,215,000 38,186 TOTAL APPROVED AND EXECUTED $18.087.25~4 $9.412.43~2 PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million Approved August 27, 1997 *Second Refunding of Certificates of Participation, Series 1985 303 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTEI~IELD, VIRGINIA May 26, 1998 School Administration Building The Public Meeting Room 9901 Loft Road Chesterfield, Virginia 23832 5:00 p.m. 7:30 p.m. SCHOOL BOARI!.MEMBERS James R. Schroeder, D.D.S. - Chairman, Midlothian Dia~ue E. Pettitt - Vice-Chairman, Clover Hill Elizabeth B. Davis, Dale Marshall W. Trammell, ~'r., Bermuda Thomas L. Wootton, Jr., Maioaca William C. Bosher, Jr., Superinmndent AGENDA 5:00 P.M. Executive Session (Purmant to Section 2.1-344(A)(2), ~, to discuss student disciplinary action and Section 2.1-344(A)(1) for the purpose of discussion of School Board evaluation and other school employee personnel issues.} guperintendent's Conference Room (Board has dinner from 5:00 to 5:30 p.m.) 7:30 P.M. REGULAR SCHOOL BOARD MEETING TH~ PUBLIC MEETING ROOM Call to Order - Dr. Schroeder, presiding Invocation - Reverend Calvin Eaves, Clover Hill Baptist Church Flag Salute - Boy Scout Troop 890 Acceptance of Minutes May 12, 1998 (Regular School Board Meeting) Agenda Approval 204 D. Awards and Recognition #$6 Recognition of PTA Award and Leadership tIIGI-ILIGHT ON INSTRUCTION -Computer Art and Graphic Design Course E. Superinmndent's Repor~ #57 Capital Projects Stares Report #61 Traasfcrs (to be delivered) F. Action Items 1. Consent Agenda #62 Recommended Personnel Action for 1997-98 fAddendum to be delivered) Operations, and Finance Amendn~nt to Contract for Division Superintendent #63 Construction Contract - Clover Hill IIigh School Athletic Facilities Modification of Architectural Contract for Chester Middle School Additions and Renovations G. Non-Agenda Items II. Discussion Agenda I. Announcements, Communications, School Board Comments and Committee ReporTs J, Public Comment (Please see procedure below) K. t~xecutive Session (personnel, legal, land/propen'y acquisition, discipline) L. Adjournment General Info.~rlati0n The Chesterfield County School Boar,'J will meet as follows for the 1998 Calendar Year: January 13 and 27, 1998; February 10 and 24, 1998; March 10 and 24, t998; April 28, 1998; May 12 and 26, 1998; June 9 and 23, 1998; July 14. 1998; August 25, 1998; September 8 and 2 205 22, 199g; October 13 and 27, 199g; November 10, 1998; and December 8, 1998. The executive sessions/work sessions will begin at 5:00 p.m. and will be held at the School Administration Building, 9900 Kxause Road, Chesterfield, Virginia. The regular meetings will begin at 7:30 p.m. and will be held at the Public Meeting Room, 9901, Lori Road, Chesterfield, Virginia. If the place or time is changed, the public wil] be notified. Following is the procedure by which the public may speak before the School Board at any of the above meetings: Persons wishing to be heard on action items nmst notify the Superintendent's office by 2:00 p.m. on the day of the meeting. Persons who have requested to offer public testimony will be heard when each item is considered. Persons to be heard on non-agenda items will be heard during the specified sectioa of the meeting. It is requested that an individual conduct h/s/her presentation in three minutes; representatives of a group may speak for five minutes. Public delegations. Public delegations or their representatives are required to submit in writing their request for hearing and their proposals to the Superintendent at least five days prior to the meeting at which they wish to be heard. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: iO.B. Report On: Developer Water and Sewer Contracts Backeround: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary_ of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: County Administrator: Attachments: 95-0038 Swift Creek Crossing, Section 3 Jarrett L.P. Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - $44,810.00 $73,200.15 Prepared By: Matoaca Yes ~ No Agenda Item May 27, 1998 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 95-0103 Kentwood Forest, Section 2 Longmeadow Farms Associates, Inc. Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Bermuda $26,049.50 $39,586.05 0 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0056 Millwood School Woodlake Millwood School (A Virginia Corporation) Bookman Construction Company Water Improvements - Wastewater Improvements - Clover Hill $28,558.00 $23,824.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0271 St. Clair, Section C A. G. Bertozzi Possie B. Chenault, Inc. Water Improvements - Wastewater Improvements - Clover Hill $45,150.00 $61,328.00 5 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0277 Bayhill Pointe Recreation Center Bayhill Development Corporation Coastal Utilities, Inc. Water Improvements - Wastewater Improvements - Matoaca $4,976.55 $5,625.00 Agenda Item May 27, 1998 Page 3 0 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0068 $outhcreek Centre (formerly Village of Wildlake) 360 Capital Partnership, LLP Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Matoaca $114,512.50 $104,741.65 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0090 Chesdin Landing, Section 4 The Chesdin Company LLC Piedmont Construction Company, Inc. Water Improvements - Matoaca $131,188.00 0 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0250 Medical Office - Day Care and Office Robious and Huguenot Katherman Investments, Inc. Bookman Construction Company Water Improvements - Wastewater Improvements - Midlothian $16,930.00 $16, 948.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0014 Food Lion Expansion at Village Marketplace Village Associates Saunders Contracting Company, Inc. Water Improvements - Midlothian $5,500.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: lO.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Tammy D. Haskins Title: Attachments- Yes [---~ No Acting Clerk to the Board 210 c5 cS cS o c::; c5 o o o o o ~ ~ 0 0 o 0 0 o o 0 0 0 lO, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: May 27, 1998 Item Number: Subject: EXECUTIVE SESSION County_ Administrator's Comments: County Administrator: Board Action Requested: Summary_ of Information: Executive session pursuant to § 2.1-344A.3., Code of Virginia, 1950, as amended, for consultation with legal counsel and briefings by staff members regarding legal matters affecting compensation in the Police Department. Preparer: . Q°~D Title: County Attorney Steven L. Micas 0800:22054.2 Attachments: [] Yes ~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 DI I~NER MEETING Subject: County Results from 1998 General Assembly Item Number: 12. County Administrator's Comments: County Administrator: Board Action Requested: None Summary of Information' The attached presentation will present to the Board the results of County legislative requests in the. 1998 General Assembly and other issues of interest from the session. Preparer: ' ~ar~Ann Curtin / ~' Title: Director, Intergovernmental Relations Attachments: Yes ~ No 213 0 CD · ~ =~ 0 'ID 0 0 0 0 ~ 0 0 0 ~ 0 m ~ 0 0 ¢'i) ,.,,~ ~ 0 '-= ~ ~ 0 0 0 0 0 0 '0 0 O~ ~: ID" 0 0 cD ~ 0 -o~ 0 o--< ~ ~o 0 0 0 CD --~ 0,,0 0 0 219 ;8;8O IT! 0 · · 0 IiiI m o m o o ~ o 0 millI ~ ri'! ~ N ~ 0 0 ~ 0 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page. 1 of 1 Meeting Date: May 27, 1998 Subject: PUBLIC HEARING: Consideration of Property on River Road Item Number: l?.A. the Sale of Surplus County County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors reject bids for the sale of surplus property on River Road. Summary_ of Information: On February 11, 1998 the Board of Supervisors declared a parcel of land containing 2.000 acres on River Road as surplus property and directed the Purchasing Department to receive bids for sale of the property. Bids were opened on March 17, 1998. $6,701.00 was the high bid submitted. Since the assessed value of the property is $18,500.00, staff recommends that the Board of Supervisors reject all bids and authorize the Right of Way Manager to sign a listing agreement with a real estate broker to market the property. District: Matoaca Jo~n W. Harmon Attachments: No Title: Riqht of Way Manaqer VICINITY SKETCH CONSIDERATIOI~ OF THE SALE OF SURPLUS COUNTY PROPERTY 0~ " RIVER~ ~t~OAD // 4 l& t.TltO I I 7~ 1~Z11 PARCELITO BE CONSIDERED FOR SALE ~7 U200 18'~0 7 ? P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT Account Num.1 220686 05/20/98 CHESTERFIELD, VA. 23832 05/20/98 121 TAKE NOTICE: THAT ON MAY 27, 1998, AT 7: 1 x 21 94.71 TAKE NOT~ That en MW 27, 1998, a~ 7:00 regu~' meeting p4aee in the Pub-I lic Meeting Room Of Cheeterfle~dl fq4k~V~g conv~,an~ of a parc~ o~ land captaining 2.000 acr~ on I RIve~ IRmd, Matoaca District, I / ^ mo~ particular deecdption of/ ~o~ Of ~ n~ Of W~y ~l mWmrou~Fr~y. ' .. ! Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 05/20/98 EVENTS The first insertion being given .... Sworn to and subscribed before me this State of Virginia Notary Public City of Richmond My Commission expires 03/31/01 05/20/98 Supervisor THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 27, 1998 Item Number: 17.B. Su~ect: Public Hearing to Approve a New Lease Agreement Between Chesterfield County Airport and A.T. Massey Coal Company Incorporated County Administrator's Comments: County Administrator: Board Action Requested' Staff requests that the Board approve a new lease between Chesterfield County and A.T. Massey Coal Company Inc. Summary of Information: The County currently has a land lease with A.T. Massey Coal Company Inc. which has a large hangar on it. The lease will expire at midnight May 30, 1998, at which time the building reverts to County ownership. A new building lease needs to be executed. Staff recommends that a new lease be executed for a five year period subject to approval of this lease agreement as to form by the County Attorney. For this lease agreement the County will receive $1,500.00 monthly from A.T. Massey Coal Company. Under Virginia law, the Board must hold a public hearing to lease County property. Staff recommends that the Board set the public hearing to consider this lease at its May 27, 1998, regular meeting. Preparer: Attachments: -'/S~ J. C~'iabro Yes No Title: Director of Aviation Services 1'/.'6... PIN No.: 766-670 Easement No: 1998-0173 AIRPORT SPACE LEASE AGREEMENT This Agreement, dated JUNE 1, 1998, by and between and the COUNTY OF CHESTERFIELD, VIRGINIA, a polkical subdivision of the Commonwealth of Virginia, ("GRANTOR"), hereinafter referred to as Lessor and A. T. MASSEY COAL COMPANY, INC., a Virginia Corporation, ("GRANTEE"), hereinafter referred to as Lessee. WHEREAS: Lessor is the owner of the Chesterfield County Airport situated in Chesterfield County, Virginia, hereinafter referred to as the airport: and WHEREAS: Lessor desires to lease to Lessee a portion of the Airport premises together with such rights and privileges as are set forth in this agreement. NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, Lessor and Lessee agree as follows: 1. USE OF AIRPORT: Lessee is granted the use, in common with others similarly authorized, of space on based aircraft ramp area and land area in common with others as now designated and as hereafter may be designated from time to time by Lessor, for servicing of aircraft owned, or in the care and custody of Lessee for maintenance or repair. Lessee is granted the right to use in common with others the public portions of the Airport including the ramp and temporary parking or stopping areas, subject to the general rules of the Lessor and the FAA or any successor agency now in force or as hereinafter may be made applicable. 2. HANGAK, GROUNDS AND OFFICE SPACE: Lessor grants Lessee the exclusive use of the portion of the Airport premises describe as follows: Airport hangar space (including office area) with a total of 10,300 square feet of space, more or less, and designated as 7431 Airfield Drive, Richmond, Virginia 23237. 0607:22879.1 -1- 3. RISK OF LOSS: Lessee agrees to indemnify and hold Lessor harmless from any and all claims of loss, injury or damage in connection with the occupancy of the leased premises and the parking, storing and moving of its aircraft upon Airport property except where such loss or damage is a result of the negligence of Lessor. 4. RIGHT OF INGRESS AND EGRESS: Lessee shall have at all times the full and free right of ingress to and egress from the premises and facilities referred to herein for Lessee, its employees, customers, passengers, guests and other invitees, except in the event of a fire, other casualty, or loss at the Airport or act of civil authority or natural disaster. Such right shall also extend to persons or organizations supplying materials or furnishing services to Lessee, to include vehicles, machinery and equipment reasonably required by such persons or organizations. 5. TERM: Subject to earlier termination as hereinafter provided, the term of this agreement shall begin on June 1, 1998, and end on May 31, 2003. Lessee may terminate this agreement without cause at any time during the term upon 90 days advance written notice and upon paying a full year's rent. 6. RENT: Lessee agrees to pay Lessor, during the term of this Lease the amount of One Thousand Five Hundred Dollars ($1,500.00) each month, due and payable on the first day of each month, the first such payment to be due on June 1, 1998. In the event that this Lease does not commence on the first day of a calendar month, Lessee shall at the time of execution of this Lease pay that amount which represents the per diem rent for the remaining days of the first calendar month of'the term. 7. RULES AND REGULATIONS: Lessee shall at all times during the term of this Lease observe and obey all laws, ordinances, rules and regulations now in force or as hereinafter may be promulgated pertaining to the operation of the Airport and its facilities, and the operation of aircraft at the Airport and its facilities by the County, State and Federal governments and the agencies of each having jurisdiction thereover. 0607:22879.1 -2- The premises covered by this Lease may only be used for the storage of airplanes, the storage of tools and equipment relating to the use of said airplanes, and for office purposes. Lessee shall not use, or permit the demised premises, or any part of the demised premises to be used for any purpose other than the purpose for which the demised premises are leased under this lease agreement. No knowing use shall be made or permitted to be made of the demised premises or acts done which will violate any Airport rules, regulations, or minimum standards, or any other applicable federal, state, or local laws, rules or regulations. Lessee shall not store fuel, block a taxiway, or park any aircraft upon the leased premises in such a location as to interfere with Airport operations. Aircraft ramp and service equipment may be stored on the premises, but only in a manner and in such locations as approved by the Lessor, which approval will not be unreasonably withheld. Equipment repairs, except minor repairs, shall be performed inside a structure and not on the aircraft apron. 8. MAINTENANCE: Lessee agrees to keep the premises covered by this Lease and under its control in a clean and orderly condition at all times; Lessee shall keep such premises in as good repair as at the commencement of the term herein provided for and at the end of the term shall deliver up the premises in as good order and condition as they were at the commencement of this Lease, or may afterwards have been put in during the term of this Lease, reasonable use, wear and tear alone excepted. Lessee shall not discharge or permit to be discharged into the sewage system or storm system or upon the grounds, ramps or property of the Airport any oil, grease, detergents or other insoluble substance or substances that will or may tend to cause damage to such systems or property, nor shall Lessee discharge or permit to be discharged into the atmosphere any objectionable or harmful substance or substances that will or may tend to cause damage to the Airport environment; the Lessee shall not permit or suffer upon the Airport premises any act or thing deemed to be hazardous on account of fire, explosion, or other peril. 9. REPAIRS: Lessee shall make all necessary repairs to the premises, at Lessee's sole expense, including but not limited to, repairs to the heating, cooling, plumbing or electrical systems, or repairs to the structure or roof. 0607:22879.1 -3- 10. UTILITIES: Lessee shall provide, at Lessee's expense, all heating and air conditioning as conditions require, electricity, water, sewage and trash disposal, and janitorial services to and for the demised premises during the term of this Lease. 11. DAMAGE TO PREMISES: If the Lessee shall be prevented from using the premises covered by this Lease (except common areas) by reason of any action on the part of any County, State or Federal government, rendering same totally or partially untenantable, or any fire or other casualty not due to Lessee's negligence or negligence of Lessee's employees, family, agents or visitors, either the Lessor or Lessee shall have the right, upon written notice to the other, to terminate this Lease or the rent hereinbefore reserved or adjust proportionate parts thereof, according to the nature and extent of the injury sustained. In such case, the rent due under the terms of this Lease shall be abated until the premises shall have been put in proper condition for use by Lessee, or until the Lessee is permitted the use thereof by such agency. On request, Lessee agrees to immediately remove temporarily parked aircraft to a safe location. 12. INSURANCE: Lessee shall procure and maintain in force any and all insurance required by the State of Virginia and the Federal government and with a limit not less than the minimum specified by such State and Federal governments. Lessee's insurance company is to furnish Lessor a certificate of insurance additionally setting forth all pilot warranties, waiver of subrogation and direct sixty (60) day notice of cancellation or non-renewal. Lessor shall be furnished with copies of all insurance policies obtained by Lessee in compliance with this requirement upon execution of this Lease. Lessee shall name Lessor as an additional insured on all policies. 13. RIGHT OF INSPECTION: Lessor and its agents shall have the right to park, move or store Lessee's aircraft, when in the discretion of the Lessor, or its agents, such parking, moving or storing is necessary for the efficient operation of the Airport. Lessee shall permit Lessor, and the agents and employees of Lessor, to enter into and upon the demised premises at all reasonable times and upon 24 hours notice, for the purpose of inspecting the premises, or for the purpose of posting notices of non-responsibility for alternations, additions or repairs, without any rebate of rent, and without any liability to Lessee for any loss of occupation or quiet enjoyment of the premises 0607:22879.1 -4- occasioned by the entry. 14. ALTERATIONS AND IMPROVEMENTS: Lessee shall not make any alteration or addition to the premises without the consent of Lessor or its agent being first obtained in writing. All alterations, changes and improvements built, constructed or placed on the demised premises by Lessee, with the exception of fixtures removable without damage to the premises and movable personal property, shall unless otherwise provided by written agreement between Lessor and Lessee, become the property of the Lessor and remain on.the demised premises at the expiration or sooner termination of this Lease. 15. ASSIGNMENT AND SUBLETTING: Lessee shall not assign, transfer or set over this Lease, or sublet, or grant any concession or license to use the demised premises or any part thereof. 16. SURRENDER OF POSSESSION: On the expiration or other termination of this Lease, Lessee's right to use of the premises described herein shall cease, and Lessee shall immediately vacate the premises. Except as otherwise provided in this Lease, all property placed on the premises by Lessee shall remain the property of Lessee. Any and all property not removed by Lessee prior to twenty-one (21) days after expiration or termination of this Lease shall thereupon become a part of the land on which it is located and title shall thereupon vest in Lessor. 17. HOLDOVER BY LESSEE: Should Lessee remain in possession of the demised premises with the written consent of Lessor after the expiration of this Lease, a new tenancy from month to month shall be created between Lessor and Lessee which shall be subject to all the terms and conditions hereof but which shall be terminable by five (5) days written notice served by either Lessor or Lessee on the other party. 18. DEFAULT: If any default is made in the payment of rent, or any part thereof, or if any default is made in the performance of or compliance with any other term or condition hereof, this Lease, at the option of Lessor, shall terminate and be forfeited and Lessee shall have no further rights hereunder, and Lessor or its agent may re-enter the demised premises and remove all property 0607:22879.1 -5- therefrom. Lessee shall be given written notice of any default or breach, and termination and forfeiture of the Lease shall not resuk if within fourteen (14) days of such notice being given, Lessee has given its assurance in writing that such default or breach will be cured and Lessee has in fact corrected the default or breach within ninety (90) days of such notice being given. 19. INTEREST: Lessee agrees to pay interest at the rate of eighteen percent (12%) per annum (1% per month) on the outstanding principal balance of any amount of rent which is in default. 20. UTILITIES: Lessee shall fully and promptly pay for all water, gas, trash removal, heat, light, power, telephone service and other public utilities of every kind furnished to the premises throughout the term of this agreement and Lessor shall have no responsibility of any kind for any such utilities, except for damage or disruption to such utilities services caused by Lessor. 21. EFFECTIVE AGREEMENT: All the covenants, conditions and provision in this agreement shall extend to and bind the legal representatives, successors and assigns of the respective parties thereto. As used herein, the singular includes the plural or vice versa as the case may be, and the use of any pronoun shall include the use of any other pronoun as may be necessary. 22. SEVERABILITY: This agreement shall be construed under the laws of the State of Virginia. Any covenant, condition or prevision herein contained that is held to be invalid by any court of competent jurisdiction shall be considered deleted from this agreement, but such deletion shall in no way affect any other covenant, condition or provision herein contained so long as such deletion does not materially prejudice Lessor or Lessee in their respective rights and obligations contained in the valid covenants, conditions or provisions of this agreement. LESSOR: COUNTY OF CHESTERFIELD, VIRGINIA BY: COUNTY ADMINISTRATOR 0607:22879.1 -6- COMMONWEALTH OF VIRGINIA CITY/COUNTY OF to-wit: I, , a Notary Public in and for the City/County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid LANE B. RAMSEY, COUNTY ADMINISTRATOR, whose name is signed to the foregoing writing dated APRIL 22, 1998, and acknowledged the same before me. Given under my hand My commission expires: NOTARY PUBLIC 0607:22879.1 -8- LESSEE: A. T. MASSEY COAL COMPANY, INC., a Virginia Corporation BY: (PRESIDENT/VICE-PRESIDENT) APPROVED AS TO FORM ASSISTANT COUNTY ATTORNEY EXEMPT FROM TAXATION PER VA CODE SECTION 58.1-811 A(3) COMMONWEALTH OF VIRG~A CITY/COUNTY OF , to-wit: I, , a Notary Public in and for the City/County and State aforesaid, do hereby certify that this day personally appeared before me in my jurisdiction aforesaid BY: , (PRESIDENT/VICE-PRESIDENT) of A. T. MASSEY COAL COMPANY, INC., a Virginia Corporation, whose name is signed to the foregoing writing dated APRIL 22, 1998, and acknowledged the same before me. Given under my hand My commission exPires: NOTARY PUBLIC 0607:22879.1 -7- MAKE C~ECKS pAYABLE TO 036640 THE PRO .:IESS INDEX 15 Franklin Street P.O. Box 71 Petersburg, Va. 23804-0071 Phone - 732-3456 WORDS I ~ ~ES 1. :~:4 .t. YOUR CLASSIFIED INVOICE IS NOW DUE. IF NOT PAID WITHIN DAYS AMOUNT DUE WILL BE PHONE ( ) 7,t. 8-1:2 o o INDEXING TERMS: INVOICE FOR CLASSIFIED ADVERTISING AMOUNT $47. ?C', $47.90 CLERK Chestepfie]d, P.O. Box 40 A~261 Chestepfie]d, Bo~r-d o'F S TAKENOT I AD GIVEN BY / CLASSIFICATION O0 t_ 4.. 7 105/1:3/98 CODE SOLICITED BY OPERATOR SKIP SCHEDULE SMTWTFS PLEASE PAY PROMPTLY }.}.TAKE NOT!CE T~ke notice thmt the Bo~zr.d of SuPer-visor's of Chester. field Count'-r', Vir-- eini.~, ~t ~i r. eeul~r, sche- AFFIDAVIT OF PUBLISHED ADVERTISING State of Virginia City of Petersburg I, MIDGE KNOWLES, being duly sworn, do, upon my oath, depose and say that I am Classified Supervisor of The Progress-Index a newspaper printed in said City and State, and that the t~vertisement of: ~ ~0~ ~ ~ ~i~T//J~_~ was published by: ~~ ~~ ~ ~ o. ~5ox u ~ was published in said paper on: ~}~, lqq~ ~ ~ 47.qo Classif~ied Supervisor TAKE NOTICE Take notice that the Board of Supervisors of C. he. sterfield -County, Vir- gram, at a regular sche- duled meeting on May 27, 1998 at 7:00 p.m. in the County Public Meet- ing Room at the Court- house, Chesterfield, Vir- ienia, will hold a public aring to consider: A new lease agreement between Chesterfield County and A.T. Massey Coal Company, Incorpor- ated for a hangar at the Chesterfield County Airport. A copy of the lease agreement is on file in the County Administra- tor's Office, Room 505, 9901 Loft Road, Ches- terfield, Virginia and may be examined by all interested persons be- tween the hours of 8:30 a.m. to 5:00 p.m. If further information is de- sired, please contact Mr. Steven J. Calabro, Direc- tor of Aviation Services, at 743-0771 between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. May 13, 1998 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 IAccount NUm.} 220806 05/13/98 05/13/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 26 117.26 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES'DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 05/13/98 The first insertion being given .... Sworn to and subscribed before me this St of inia City of Richmond My Commission expires 03/31/01 05/13/98 Supervisor THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 9.7, 1998 Item Number: 17 .¢. Subject: PUBLIC HEARING: Ordinance to Vacate Portions of an Existing 50' Right of Way Known as Queens Crown Drive Within Queenspark Subdivision, Section B County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate portions of an existing 50' right of way known as Queens Crown Drive, within Queenspark Subdivision, Section B, shown on the attached map. Summary_ of Information: Michael P. Bardaro and Andrew F. Frisch have submitted an application requesting the vacation of portions of an existing 50' right of way known as Queens Crown Drive within Queenspark Subdivision, Section B. A variable width water easement will be retained and the 20' right of way for emergency access to the Gardens at Bellgrade subdivision will not be vacated. This request has been reviewed by staff and approval is recommended. District: Midlothian Attachments: Yes No Title: Riqht of Way Manaqer ~ VICINITY SKETCH ~ ~RDIN~NCE TO VACATE POk~£ONS OF AN EXISTING 50' RIGHT OF WAY KNOWN AS QUEENS CROWN DRIVE WITHIN QUEENSPARK SUBDIVISION SECTION B MICHAEL P BARDARO AND ANDREW F FRISCH An ;dB1 P. O. Box 85333 An Affitiate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT Account Num.] 220686 Dat~ 05/20/98 CHESTERFIELD, VA. 23832 Total: cost 05/20/98 121 TAKE NOTICE: THAT ON MAY 27, 1998, AT 7: 1 x 29 261.58 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 05/13/98 05/20/98 The first insertion being given .... Sworn to and subscribed before me this State of Virginia Notary Public City of Richmond My Commission expires 03/31/01 05/13/98 Supervisor THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU RECEIVED 1<)08 U, ILt ~ lh__~.. DEP'r'. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 17r9. 1 o fl Meeting Date: May 27, 1998 Item Number: 17 .D. Subject: PUBLIC HEARING: Ordinance to Vacate an 8' Easement across Lot 7 and a Portion of an 8' Easement across Lot 13, Meadowbrook Farm Subdivision, Section F County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate an 8' easement across Lot 7 and a portion of an 8' easement across Lot 13, Meadowbrook Farm Subdivision, Section F. Summary of Information: Rowe Associates, Ltd. and Stone River Builders, Inc. have submitted an application requesting the vacation of an 8' easement across lot 7 and a portion of an 8' easement across Lot 13, Meadowbrook Farm Subdivision, Section F. This request has been reviewed and staff recommends approval. District: Dale John W. Harmon Attachments: Yes No Title: Riqht of Way Manager VICINITY SKETCH ~ ORDINANCE TO VACATE AL ' EASEMENT ACROSS LOT 7 Az,~ A PORTION OF AN 8' ~EASEMENT ACROSS LOT 13 MEADOWBROOK FARM SUBDIVISION SECTION F ROWE ASSOCIATES LTD JSS£U FA ~4 ROCK FARLCS Irong~.te Sho ~- I~ew C~en~n! ~ Meado~ HS 5000 \ Calv~r!' Church I+ of the C~A TUCKER RD 1 GATEBRIDGE PL 2 GATEBRIDGF. 234 ~AREA TO BE VACATED "This iS tO certify that an accurate field survey o~' Ihs premises shown hereon has beech performed u,nder my superwsion; thai iii improvemenls and ws~e, le evidence of easemenls are shown hereon; and that there Ire no encroachments by improvemen ~, eiNler from ad oimng premises or fro,il subjec! Dremlses other Ih survey was performed w thou! the Oenetit Ct a lille report and is subject to ntormal~on which may' be disclosed by such This dwe;ling is rn FI:MA defined/local zone ,,4./0/7 Z//F .... . o/-/oD y: Flood ./o ,S /o,p::xc o fac:f Job No.: C,(::~'7/OF_~ / ~e; ~om~ ~,~r ~~. . ':" "P~NNERS'- ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · 794-0571 · F~ 794-2635 11038 Lakeridge Pa~way · Suite 1 · Ashland, Virginia 23005 · (804) 550-2888 - Fax (804) 550-2057 P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT IAccount Num.t 220686 :Date 05/20/98 CHESTERFIELD, VA. 23832 05/20/98 121 TAKE NOTICE: THAT ON MAY 27, 1998, AT 7: 1 x 28 252.56 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 05/13/98 05/20/98 The first insertion being given .... Sworn to and subscribed before me this State of Virginia Notary Public City of Richmond My Commission expires 03/31/01 05/13/98 Supervisor THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. dTIL!T!ES DEP'? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Mawr 27, 1998 Item Number: I?.E. Subject: PUBLIC HEARING: Ordinance to Vacate a 16' Drainage Easement, in River's Bend Subdivision, Section 12 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a 16' drainage easement in River's Bend Subdivision, Section 12, shown on the attached map. Summary_ of Information: Hank Meyer, acting on behalf of River's Bend Limited Partnership, a Virginia limited partnership has requested the vacation of a 16' drainage easement, in River's Bend Subdivision, Section 12. This request has been reviewed by staff and approval is recommended. District: Bermuda Joh~ W. Harmon Attact~aents: Yes No Riqht of Way Manaqer 12~05 12705 .//,' 12508 ~:. 12505 12506 12501 12601 4044 12502 9571 202 12511 862~ "~.,.,~i":~...,,, 12504 ~i' "'..:;.,. 2517 ..,:'.::" ,6 °47~" 001 0224 515 12506 ii' ~2707 t502 401 ..?. ?... 2" 000 1240O 4L 402 403 12508 ':*~:,...?/ 4861 12604 12607 505 :,~" :'.' 5723 /::~*~*',-.~ $2509 :~ · . ::::;'./?' ~: 5 ." .;.,. ;' ..?- ,~:. ~2704 ../ /?~~" ,//' .?' z? ~ zoz .:" ~/:." ~o ? :~ ~70~ ,:~:' :'!/' ,~o, ,:? /:: ~,?- j~ ~.:: ~ :. 12708 ~?' 12618 12624 NE C=~dlnt. 11517147.5365?380 ~/V C~ t~ 11~14~72.5 3654680 OF CHESTERFIELD COUNTY VIRGINA May 12 1998 3O0.00 12218 12219 12200 Y/OODS 10220 12812 ~CALE 1: 3~00 " " C)'ifCL ~) U ~..-~ 3o0.oo I ° = ~00.00 feet , 239 P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT Account Num. 220686 [Datel: 05/20/98 CHESTERFIELD, VA. 23832 05/20/98 121 TAKE NOTICE: THAT ON MAY 27, 1998, AT 7: 1 x 27 243.54 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 05/13/98 05/20/98 EVENTS The first insertion being given .... Sworn to and subscribed before me this State of Virginia Notary Public City of Richmond My Commission expires 03/31/01 05/13/98 Supervisor THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU ~AY '2 '2 1998 UTIL TiES L',EPF 0.~/28/98 l~: ~ ? 3alto Paul Woo~ley, Jr. '~1 8(~""86 9294 STATE PA,RKS D~v~l O. Bricklcy Dirc,~o~' C OMMONWEAL/FH of VIRQINIA DEP~T~Nt OF CONSERVA'~3~ON Ad~ ~C~ATION 703 0ovem~ $~:~t, $~fite ~26 TD~ (g04) 786,2121 ~oh~nd, Vh,gln{u 232H),,20],0 0]04) 786-2556 FAX (804) 37L-7890 May 28, 1998 Mr. David R. Cosby 5821 Y-Angsland Koad Richmond, VA 23237 Dear Mr. Cosby:: On May 27, 1998 this office fbrwarded the attached c,m'res'.pondcnce to Mr. Michael Gold~,, Director of' Parks and Recreatxon for Ch.es'terhe. d Coun'l:y,, T.his letter was sought by the County irt order to clarify dLfferenees between 'the terms,Jchat:ttle of use. and conversion of use, and the mem~ing of these tem~,q aa described trader d~,e Lm~C[ $'l~d Water Conservation F'~.d Act (L&WCF) in roforenoe to h'on Bridge Park, project # 51-0028;2!t. Additionally, in our letler to Mr. Golden, we described a review sequence whic, h must be followed ir~ seeking major changes to parks l~at are protected ua,:le:r the L&WCF Act. It dearly states that this agency mst review any major chmages. In acl&itio.u, om' department resm~rcs ~i}xe ril~)~t to seek other information that may impact the propos~al. Ai~t~:: our re'view of a proposal,., :ffi. suppo:rti'ag documentation is then forw~trcled to the National P.~.rk Service (NPS) fbr their re. view :md approval.. The L&WCF Act clearly sta~es that fm',d decision un such pm. jeers mst with tho Se¢::re~;ary of the In~terior. Any mobilization m' distm-bance on existmg l?~;rk land prior to NrPS approval wonld likely be viewed as a v.[ol, ation of fl~e L&WCF Act by NPS. I hope this correspondence ~'nd ~te attached letter will s.ervo to clear,up any mismmd~standing you or the Comaty mJ[ght have co:aeenfi:ug flxis :ma~ter. Sincerely, Roaald L. H~und, Dh'~ctor Division of Plug ~temate, State Liaison Officer, A~LO for L&WCF Prognm~ jcfRLH Attachmcnt cc; Hon. David G. Brickley Michael S. Golden ~- ~oo,~ /86 9294 STATE PARES 05/28/98 15:43 GOvernor 1eltra P~ul wood1~y, ~. Secre~ry of Navaral David G. Br/ckle2 Mx, Michael S, Golden, CLP Director, Parks and Recreation County of Chesterfield Post Office 13ox 40 Chesterfield, VA. 23832-0040 Dear Mr, Golden: 'Tho purpose of this letter is to Clr~ disc~.~ssion about '~b.e ~'roposc4 change of use at Iron ]Bridge Pa~k, fedeeal Land and Wamc Conservation Fund ~7~&WCF) Act, p~rq:ject ~ 51-00283. As the st~t~ administrator for this gr~t program, rlie De..pm~':n':~ent ot Con.servafioll alld bL¢c~'¢~tion (DCK) is responsible £or reviewing major ehamge~ in L&WCF a~sJste..d proj~c'm. This information, i~ ~ille~ b~r~wtded to the National Paxk Service .(NPS) £or re:view ~md. approval These agen¢ie~ also adm~uist~ ~md help mitigate what ~ known as 6-F ,:oaw,~'~ioa~ ti'mt amy o,wur c,n L&WCF assisted projects. 'There i~ ~ significant difference between a change of use,, and a eoaw~:rsh.m of' use. Thc cxprcssed purpose o£the LgrWCF Act {s to a~;sure ~:].~.at projects ~'e prOLect~d ~ perpeu:fiW for public outdoor recreational usc. A golf' co~se, al~ou.gh a cha>~.~:~ of/'us¢ hx cra-gent faci~fies ~td fl~e ofig~al park m~ter pl~, is consi~t~t ~ ~c p~poscs of the LaWCF A,:t,. A go~co~'$e is ~ approved outdoor recreation~ facihW ~der ~e Act A convctaion of usc :[~; a clc~ ~olafion of ~e L&WCF Act. ex.pies would be: M~ways, schools m[d o~er public :a.onrccrc:~fic,nal facilities. Some conversions ~'e allowed =der ~e Act, but only after ~{t:t conditio~ m:e m~:,~t ~at ~xcludc fltemafives t.o '~.e proposed action~ teplacem~t of equal valued prope~, and equal· r~oreat~.ena,1 While ~er¢ may be other considerations 1:hat may :raise qltegl:j.,3]a.~; COncerning ~e propose~,! change of use at Iron Bridge Park-such as ~¢ l~guag¢ in. the lease: and .p;oss:ible en,Aronmental concerns ,md rrfitigation, there is no evidence that thia proposal P ~. violation of the orij~;Lual grant agreement. It appeara to be a. :request for a changed n£ use, TI~.'t action i's pemfissible uti.der ['he L&WCF program, ]~on~ld L. ~-IedEmd, 'Director Diviaion of Planning and P.~ercat:[on R.e:murces Alternnte~ State Li~iaon O~¢er, ASLO for ~&WCF j~LH cc: Hon. David G. Br/ckley An A'.gancy of th e Natural Re, re urce.~ .S~.e.'retariat May 21, 1998 Ms. Remy Humphrey Chairman Chesterfield County Board of Supervisors Post Office Box 40 Chesterfield, VA 23282 Dear Ms. Humphrey: As students at Manchester High School, we feel the First Tee Program offers us an opportunity that does not currently exist, and is not anticipated in any other form in the foreseeable future, in Chesterfield County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Iron Bridge Park. Thank you. -2- k May 21, 1998 Ms. Remy Humphrey Chairman Chesterfield County Board of Supervisors Post Office Box 40 Chesterfield, VA 23282 Dear Ms. Humphrey: As students at Manchester High School, we feel the First Tee Program offers us an opportunity that does not currently exist, and is not anticipated in any other form in the foreseeable future, in Chesterfield County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Iron Bridge Park. Thank you. -2- I am speaking of a new engagement in the lives of others - a new activism, hands-on and involved, that gets the job done. We must bring in the generations, harnessing the unused talent of the elderly and the unfocused energy of the young. For not only leadership is passed from generation to generation, but so is stewardship. And the generation born after the Second World War has come of age. I have spoken of a thousand points of light--of all the community organizations that are spread like stars throughout the Nation, doing good. President George H. Bush January 3, 1989 U:~FIP~STTEE~BUSE.QUO BOARD OF SUPERVISORS SHOULD APPROVE CASE NO. 98SN0221 1. Consistent with Comprehensive Plan for Central Area. e Staff recommends approval ("compatible with existing and anticipated area residential uses") · Iow intensity · no alcohol · does not clear cut land - creates "park-like setting" · provides buffers · does not impact use of wells in area · is carefully designed to conserve resources and be environmentally sound · provides new educational and recreational opportunities for county residents; particularly children and seniors · Parks & Recreation Department and the school system benefit by public-private partnership with non-profit foundation lower cost to users family environment new resource for county citizens e Consistent with the Mission of the County Parks and Recreation Department: · "To provide for all citizens a comprehensive system of leisure programs, education opportunities and recreational facilities ...." "... promote community involvement in development and providing leisure services." Consistent with the Goals of the Parks and Recreation Department: · Provide a wide base of recreational opportunities for all age groups and populations. Maximize recreation resources through cooperation with community groups. PARK C'" ' ItF cRFA TI O N DESCRIlYrlON 'I~e mission of the Parks and Recreation Department ' all dtize~ a ~ en '~~--~-,~itv invo vement m GOALS to maintain them at estaons~ 't '~ 2. Provide a wide base of recreational opportunities .for all age groups and populations. 3. provide grounds maintenance at all County and School faci~ties to established standards. developing and providing leisure services. The De- partment will ensure customer service excellence, affordability, a safe environment a_nd access for all citizens. To accomplish this mission, the Department is divided into three divisions: Parks, Recreation and Administration. 4. Ma~mize recreation resources through coopera- tion with community groups. 5. Provide and maintain a Cotmty system of parks and recreation facilities which are attractive, functional amd safe, consistent with the intensity of use. 6. Promote cooperation in use and maintenance of school indoor and outdoor recreation facilities. Chamge Change FY97 Fl98 FY99 FY2000 FY98 to FY99 to FY2001 Fl2002 Actual Adopted Proposed planned FY99 FY2000 Projected Projected Personnel $3,129,714 $3,609,700 $3,786,700 $3,803,300 4.9% 0.4% $3,865,800 $3,931,900 Ol~rating 1,924,581 1,736,200 1,774,000 1,812,900 2.2% 2.2% 1,949,500 2,059,500 Capital ~ ~ ~ ~ ~09.8% 4.2% ~ Total $5,483,332 $5,510,900 $5,906,900 $5,976,900 7.2% 1.2% $6,185,600 $5,371,400 Revenue 526.~368 ~ ~ ~ 274.5% 1.7% 1_,795.600 Net Cost $4,956,964 $5,047,600 $4,172,000 $4,212,000 -17.3% 1.0% $4,390,000 $4,544,300 92 92 93 93 1 0 93 93 FT will continue to maintain control of School grounds maintenance progrmn which is represented by the increase in revenue as a transfer from Schools in FY99. A Principal Maintenance Worker was funded as a result of Clover lq_ill Sports Complex corning on-line in 1999. SERVICE LEVELS AND PER~O~CE The Department continues to experience steady grams and park/athletic facilities. The services of- growth both in the number of visitors to the parks feted by the Department result from thorough 1vlan- and in the number of residents signing up for classes ning and an on-going comxnitment by the Depart- and participating in programs. The number of park ment to manage resources effectively. visitors topped 3,000,000 in 1995 and is projected to reach 3,800,000 by 2000. parks and Recreation con- During FY97, the citizens of Chesterfield approved a tinues to provide high quality services in response to bond referendum that will significantly impact new the expressed demands of residents for leisure pro- capital investments for parks and recreation facilities. 159 PARKS AND RECREATION Parks and Recreation received its first allocation of bond funds in FY98 for construction of Clover Hill Athletic Complex Phase Il, installation of base- ball/softball lights at Bailey Bridge Middle School, and engineering and design work for Iron Bridge Park Phase IV. Projects slated for FY99 indude con- struction of Iron Bridge Park Phase IV, site acquisi- tion for Western Area Park artd other park improve- ments. Bringing these projects on line will go a long way toward easing acute demand for facilities. On November 1, 1996, the Parks and Recreation De- pax~tent assumed responsibility for grounds main- tenance for all school facilities. The Department has received many positive comments regarding the sig- nificant improvement in the appearance of school grounds. Funding in the amount of $1,200,000 is in- duded in the FY99 budget for continued service in- cluding funds for capital replacement of older equipment. During FY98, the County dedicated the 806 acre Dutch Gap Conservation Area which was acquired in FY97. This area has been designated as a wildlife con- servation area for wetland habitat, wildlife, historic preservation, environmental education and related outdoor recreation, which includes boating, fishing and hiking. This is the first conservation area in Ches- terfield to be managed by the County, and may be one of the only locally-owned conservation areas in the United States. In FY99 the Depaxtment will con- linue to pursue grant funding for master planning, trail improvements and other interpretive activities. Workload Measures Visitors to park facilities Registrations/reservations processed Youth enrolled in recreation programs Adults enrolled in recreation programs Participants in school programs Athletic fields prepared for games Efficiency Measures Average cost per visitor at park sites Effectiveness Measures Acres per 1,000 population FY96 FY97 FY98 FY99 .Actual Actual Planned Planned 3,059,991 3,446,709 3,600,000 3,800,000 8,298 8,443 9,800 11,400 20,539 18,186 19,000 19,000 10,524 6,185 7,000 8,000 9,490 9,528 10,000 10,000 6,497 7,026 7,377 7,745 $0.23 N/A $0.25 $0.26 5.9 10.4 10.4 10.4 12,000 10,000 8,0O0 6,O00 4,000 2,000 0 Registrations/Reservations Processed 6,347 [ 8,298 8,443 9,800 11,400 160 PARKS Ai,, D RECREA ON · 0 e][atlo11 OI s estOratiOn and/or p These ~ illd~lde the follo~gl FY99. The house has been tested for lead contaml' d tead p~t on ~e extehor ol ~ woodwork ~ ..... =~ dose4 to ~e ho~se. ~ a . ; ....... est h~ been es at continlle.~ activities, tratasportatior weeks. C~tie of s~ac~n re~ sites and address' ta~on home was 4ona~e~ ~o ~t~ -d ~&eob~ ~d lo.damon work. ~ N~mber of F~k V~sitors 3.45 3.6 3.8 1996 1997 1998 1999 161 PARKS AND RECReaTION A priority additional funding request of $163,000 is submitted for replacement of capital equipment for the Parks Divisior~ The Department needs funding to replace older equipment which has caused an in- crease in repairs and equipment downtime. As part of the Depa~,,Lent's commitment to provid- ing quality customer service, credit cards for fee payments for progranxs and classes are now ac- cepted. A new recreation management software sys- tem was purchased in FY98 which will address the increasing number of program registrations and facil- ity reservations. This system went on-line in January 1998. The Deparhnent has submitted an additional funding request to purchase, install and implement the Touch Tone Telephone Registration module of the CLASS system. Once implemented, this system will allow the public to dial into a telephone number 24 hours a day for program registration. This will make it more convenient for our customers to register for programs and predude having to hire additional part-time staff. FUTURE YEAR ISSUES Additional funding for personnel, operating and capital expenditures are included in the future year projections for various bond projects, inducling Iron Bridge park Phase IV, Western Area Park and a host of other park improvements countywide. 162 5. Consistent with County Parks and Recreation Master Plan: "Cooperative ventures with private enterprise should be pursued. The County should work with the private sector to encourage development of private facilities open to the general public for daily fee usage." "Encourage public/private partnerships." "Population shifts in two groups - school children and senior adults - will impact the future of parks and recreation programming. Program and facility planning for Chesterfield's future must respond to the changing user- group needs created by these shifts." "Golf is an activity which has increased in popularity both locally and nationally over the past decade. Baby boomers are now reaching the age at which people tend to become high-frequency golfers and the number of active retired people is also growing rapidly." "Cooperation between government and private developers and civic organizations is essential to acquiring and providing necessary park and recreation facilities." 3 e Supports Draft Objectives of County Committee on the Future's Report on Youth Issues. Have senior adults lead enrichment programs for youth. Identify interest in potential programs and work with the county parks department to develop them. Promote policies that allow flexibility for parental involvement with youths. Provide the use of church programs and facilities for youth activities. Provide money for facilities that provide youth involvement. Provide grants to implement Boys and Girls Clubs in target areas. Expand opportunities for extra-curricular activities in elementary and middle schools. Promote parental involvement by reducing fees for athletic events and by offering opportunities to chaperone class trips and to tutor. "... if we really looked to [address] youth issues from a positive perspective, we would see a decline, hopefully, in all negative behaviors." Dorothy Jaeckle, Chairman, Committee on the Future. MAY ~5 ~98 8~:13 CFIELD_BUDGET DEPT_884-?51-4988 P. O, ~,~, * Chesterfield, V'm~nla ~ * (804} 7,48.1548/Fax (8(]4) 748,.._ _'~__9 Proposed Report Objectives & Strategies Objective: Parental Involvement Emphasize the importance' of parental involvement and guidance.. in home, school and community beyond the elementary age Private Sector Objective: Involve the private sector in connecting youth to the community 1. Promote and participate in policies that allow flexibility for parental involvement .3. Offer opportunities for youth employment and career exploration Volunteer time for the mentoring of youth Objective: Encourage community b. Community Based Organizations Support the development of youth through recreational, cultural, learning, and volunteer opportunities young people to become participatifig members of the Expand junior fire fighters Initiate or expand service clubs in middle schools Develop an adopt a service program MAY ~5 '~8 ~: 13 CFIFJ_D_BUDG~-T DF_PT_884-?51-4988 ' P. 3/? Committee on the Future Page 2 Increase the number of youth participating ia community based o~:ganization activities Offer mentoring opportunities with supportive adults a. Seniors to conduct enrichment programs for youth Identify community interest in programs and form a partnership with the Parks and Recreation Department to develop these programs Government OMectiv¢: l. Maximize opportunities for youth involvement in the community Provide coordination to churches, schools and other community based organizations a. Cm Establish an interagency/community coordinating body for youth activities Promote the role of the Parks and Recreation Department to organize activities requested by the community Explore opportunities for youth in the Library System (to bridge gap) Foster use of church programs and facilities for youth aetivlties Inform churches, community based organizations and schools about church/state legality issues MRY ~5 ,c_~ ~:14 CFIELD_BLDGET DEPT_8~-?51-4gS8 P.4/? Committee on the Future Page 3 2. Provide funding and utilize involvement e be grants where necessa~ to promom youth Funding of capital improvements that promote youth involvement Study use of grant money for thc implementation of Boys and Girls Clubs in target areas Provide grant writing assistance to community groups Disseminate information on youth activities a+ Establish a youth web page~ containing career, job, volunteer,. reentering, and other opportunities Promote and market via media youth programs and activities Use Police DARE programs to emphasis the positive aspects of youth involvement in the community Expand the mission of the Youth Services Board a. Develop an advisory board comprised of youth to broaden their input in the county decision making process b. Emphasize the positive value of youth involvement in extra curricular activities MAY 25 '98 22:14 CFIE]_D_BUDGET DEPT_884-?51-4988 P.5/? Committee on the Future Page 4 School System Objective: Provide opportunities in school through curricular and. extracurricular offerings for youth to be iavolved in constructive activities whether it be athletic, academic, community service .or employment Motivate students to take advantage of the opportunities available through curriculum changes Curriculum changes at school division to requiro a~r-school activities in middle and high school whether at school or elsewhere b. Curriculum based community service Reevaluate DARE and FLE to consider emphasizing that active community involvement promotes a healthy lifestyle Consider additions to the curriculum which stress the importance of community involvement to a well rounded life e. Expand JROTC program~ Expand mentoring programs a. Involve high school students in late. elementary and middle schools as. extra curricular activity in arts, music and sports enrichment programs b. Possible reestablistanent of SODA Programs c. Encourage athletes to act as role models in an academic setting MAY ~5 ~. Committee on the Future Page 5 Encourage upper elementary and middle school student involvement in extra curricular activities Expand extra curricular opportunities in later elementary and middle schools Involve high school students in upper elementary and middle schools in arts, music and sports enrichment as extra curricular activities Develop possible junior level service organizations at middle schools Provide activity .buses for after-school programs Later middle school hours to help solve transportation problems for. other after-school programs Reflect the importance of a sense of community in School Board policy a. Smaller elementary, middle and high schools b. Feeder patterns should keep children together from elementary to middle to high school c. Cluster new'elementary, middle and high schools d. Sehoot within a school concept Provide a focal point for information gathering and dissemination a. Survey parents and community to see what is n~eded Possible use of guidance counselors or principals at school as a one stop information source c. Contluct local community nights to spotlight available youth activities MAY 8~ 'g8 ~: 15 CFIEI~D_BUDGE~T DEPT_8~-?51-4gS8 7/7 Committee on the Future Page 6' Emphasize and promote parental involvement beyond the elementary school level Open class trip chaperoning opportunities Reduce'fees for sporting events c. Tutoring opportunities for parents Revised: April 3, 1008 yiobjs7.1p 7. Consistent with Chesterfield's Vision Statement: "Our vision is to be the recognized leader in local government across the Commonwealth and the Nation - the standard by which others measure their progress and success." 8. Consistent with the "Guiding Principles" for the County: "Business has a major role in providing positive growth and balanced community." "We are committed to our young citizens. With boundless potential for positive contribution, their education, development, and social growth are vital to our progress." "Employees, businesses and citizens find Chesterfield a place where imagination can flourish, new things can be tried, risks can be taken, freedom of expression is encouraged and business initiatives and potential are unleashed." VISION Our vision is to be the recognized leader in local government across the Commonwealth and the nation - the standard by which others measure their progress and success. Every employee has a personal devotion to excellence in public service and embraces the highest standards of ethics and integrity. Every citizen takes pride in knowing that the County provides the best customer service and highest quality of life available in any American community. And working together, we are committed to sustaining Chesterfield County as the premier community of choice - First Choice. MISSION Providing a First Choice Community through excellence in public service. GUIDING PRINCIPLES Chesterfield is a leader in shaping not only a vision, but a reality, of the metro-Richmond area. County employees and citizens are shareholders in our progress and serve as trustees for those values held dear; fairness, integrity, diversity and harmony, lifelong learning, appreciation of history and culture, and steadfastness in long-range commitments. Our community remains committed to providing a safe and secure environment in which to live, work, and raise a family. Business has a major role in providing positive growth and a balanced community. We are committed to our young citizens. With boundless potential for positive contribution, their education, development, and social growth are vital to our progress. Employees, businesses and citizens find Chesterfield a place where imagination can flourish, new things can be tried, risks can be taken, freedom of expression is encouraged and human initiative and potential are unleashed. October 1994 Lan~-B. Ramsey, County istrator e Believe in this dream and those who speak tonight - believe the words of President George Bush: "Golf is unique in the values it teaches. A game of honor, integrity and good sportsmanship, golf is governed by the players themselves, who by sticking to the spirit and disciplines of the game gain personal fulfillment of pride, self-esteem and self-discipline." U:~FIP. STTEE\BOS-01.P~E 6 F r ll Tee Dear Friend of Golf, Those of us who share an enthusiasm and appreciation for the game of golf recognize that it truly is unique in the sporting world. Not only is golf a sport of a lifetime, but in many ways it is a lesson in life. Golf is unique in the values it teaches. A game of honor, integrity and good sportsmanship, golf is governed by the players themselves, who by sticking to the spirit and disciplines of the game gain the personal fulfillment of pride, self-esteem and self-discipline. Accessibility and affordability continue to loom as primary deterrents as individuals of all ages and socioeconomic backgrounds become inspired to take up this wonderful game. Commendable efforts have been launched by golf organizations and associations to introduce the game to broad segments of the population; but affordable access has remained a problem once someone, particularly a child, becomes excited about the golf experience. Never before has this problem been addressed on such a broad spectrum as through The First Tee. I am pleased to serve as the Honorary Chairman of this ambitious golf initiative, which is being done through a partnership with golf and governmental organizations and associations throughout the United States. It has the full support and participation of the maj or golf organizations and professional tours through- out the world. These bodies are unified in the effort to grow the game of golf through the creation of new, affordable entry points, with a special emphasis on youngsters. This program will work with communities throughout the U.S. to develop a variety of facility models that will provide these access points in communities throughout the country and, eventually, throughout the world. We have established a goal of creating 100 programs and facilities through public/private partnerships in the first two years and building toward several hundred over the next decade. This said, we are receiving a tremendous amount of interest from communities throughout the country. In order for us to succeed, we need thousands of people at the local level to become involved through- out the country. You have been invited to join us today because of your love for the game, plus the leadership and vision you have exhibited in becoming a business leader are the same qualities that will make this endeavor a success. I hope you will join us in this significant effort. Sincerely, George Bush, Honorary Chairman World Golf Foundation, P. O. Box 3085, St. Augustine, Florida 32085 - 3085 ISSUES WHAT IS THE FIRST TEE PROGRAM? A. National level B. Local level 1. Goals and program 2. Board of Directors ("Corporate Influence") II. IRON BRIDGE PARK SHOULD REMAIN "NATURAL" Ae Current Plans for Park Designated Area for future bike trails Possible configuration of more intense uses II!. GOLF AND THE ENVIRONMENT IV. LEASE WITH CHESTERFIELD COUNTY U:\FIRSTTEE\BOS.PRE STRUCTURE AND SUPPORT F rs I.Tee JUDY BELL USGA OVERSIGHT COMMITTEE JIM AWTREY PGA OF AMERICA TIM FINCHEM JIM RITTS JIM ARMSTRONG PGA TOUR LPGA AUGUSTA NATIONAL GOLF CLUB I GEORGE H. W. BUSH HONORARY CHAIRMAN I NATIONAL BOARD OF TRUSTEES PuBuc SECTOR SUPPORTERS US CONFERENCE OF MAYORS NATIONAL LEAGUE OF CITIES NATIONAL ASSOCIATION OF COUNTY OFFICIALS NATIONAL RECREATION AND PARK ASSOCIATION US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ORGANIZATIONS/FOUNDATIONS NATIONAL GOLF FOUNDATION GOLF COURSE SUPERINTENDENTS ASSN. OF AMERICA AMERICAN SOCIETY OF GOLF COURSE ARCHITECTS NATIONAL GOLF COURSE OWNERS ASSN. OF AMERICA TIGER WOODS FOUNDATION AMERICAN JUNIOR GOLF ASSOCIATION NATIONAL MINORITY GOLF FOUNDATION NATIONAL ASSN. OF JUNIOR GOLFERS The First Tee is an initiative of the World Golf Foundation. Its Oversight Committee includes repre- sentatives of five organizations that serve on the World Golf Foundation Board. The Oversight Committee will have the authority delegated by the Board to supervise the fundraising, budget and program functions of The First Tee. The World Golf Foundation oversees the World Golf Hall of Fame and other non-profit compo- nents of World Golf Village, located in northeast Florida. The World Golf Hall of Fame has the sup- port of all major golf organizations throughout the world, each of which has a seat on the Hall of Fame Advisory Board. THE FIRST TEE GOALS ® o o o To teach kids the joy of golf and its lessons in integrity and other behavior skills. To offer access to a golf club where they can be taught the game and be provided equipment, when needed. To link junior golf programs with other great kids organizations such as scouting, boys and girls clubs, and the YMCA. To provide incentives for kids to do well in schOol (financial and technical assistance toward higher education). To encourage family togetherness through golf outings. PROGRAMS · · · · · Basic introduction and instruction Recreational golf Leagues and competitions Exhibitions and seminars Certification program u: \FIP. STT~E\CORp. ~NF CORPORATE INFLUENCE? First Tee Board of Directors Naila Townes Ahmed Williams Mullen Christian & Dobbins Lester George (Chesterfield Resident) Colonial Golf Design Vinnie Giles Pros, Inc. William H. Goodwin, Jr. CCA Industries, Inc. Calvin Jamison Ethyl Corporation Boodie McGurn Richmond Amateur Golf Champion Darcy Oman (Chesterfield Resident) Community Foundation Fred T. Tattersall Tattersall Advisory Group Robert Wrenn PGA Tour & ESPN Commentator Bobby Ukrop Ukrop's Supermarkets, Inc. ~4ember to be Appointed by Chesterfield County (Chesterfield Resident) Tim Merry, Executive Director (Chesterfield Resident) Richmond First Tee IRON BRIDGE PARK Undeveloped portion of park to be developed up to six ballfield complexes each baseball complex to house four ballfields two additional soccer complexes? · Golf course is less intrusive use than ballfields Established hiking trails in park to remain, including area adjacent to Reedy Branch Creek · New bike trails to be established (up to 2.5 miles) LEGEND r~ Bond Item (F) Future Development Picnic Areas ATHLETIC AREAS: BB Baseball FBI Football SB Softball SO-1 Soccer COURT GAMES: B Basketball H Handball T Tennis V Volleyball C/R Concession / Reelroom DC Day Camp ~ Fitness Course MC Malnlenance Cenlar .o-" Mountain Bike Trail ~ ~ Nature Trail (Pedaslflan) OP Open Play ~ Play Equlpmenl R Reelroom '; ;= Roads & Parldng 8 Sheller IRONBRI PARK COUNTY OF CHEESTEERFIELD EXHIBIT ~A' CURRENT MASTER PLAN LEGEND I'TTT] Bond Item (F) Fulure Development O Plmlo Areas ATHLETIC AREAS: BB Baseball FB1 Foolball SB Softball BO-1 Soccer COURT GAMES: B Basketball H Handhefl T Tennis V Vollaybell CIR Concession I Reslroom DC Day Camp % Fllneee Course MC Malnlenence Cenler .oo-' Mounlaln Bike Trail ~.~ Nature Tmfl (Pedealrlan) aP Open Play · R- Play Equlpmenl R Rellroem 0 Roads & P~ldng 8 Shelter IRONBRIDGE PARK COUNTY OF CHESTERFIELD ENVIRONMENTAL ISSUES Golf Courses are ideal habitats for wildlife, especially birds. (USGA, Golf Course Management & Construction: Environmental issues) · Songbi'rds · Small mammals (including fox) Modern golf courses are planned as environmentally sensitive areas · Identification of wetlands and other sensitive areas · Design to improve drainage to BMP's in order to recycle water and capture pollutants · Careful construction to preserve, where possible, specimen trees and terrain · Careful maintenance pursuant to fertilization plan approved by County Extension Agent · No timbering without a land disturbance permit No wells shall be permitted in conjunction with the golf course operation U: ~FIR~TTEE~%~VIRO. ISS LEASE TO FOUNDATION GOLF CLUB OF CHESTERFIELD Construct and operate an 18-hole golf course facility. driving range · tot facility · putting course · clubhouse pro shop · concession stand · public meeting/classroom spaces Provide County "satisfactory evidence of the financial resources and stability necessary to maintain the facility and its operations for the term of the lease." · $1.5 million contributed by First Tee Board Members · Contributions from national sponsors, such as, Arnold Palmer Golf, Virginia Turf · County property will not be encumbered by debt · Performance bond to guarantee completion of improvements · County right to inspect construction · Provide County annual financial reports Layout and maintenance shall conform with comparable golf facilities in the region and the USGA Green Section recommendations Will be maintained in "safe, high quality condition" Provide appropriate property and liability insurance as approved by the County Risk Manager and name the County as additional insured. Golf course open to public "dedicated for children in accordance with the goals and standards of the First Tee program." Intent to have lowest youth fees available in the market for comparable facilities Chesterfield children, 15 years of age and younger, will receive further discounted rates Facility to be on a "not-for-profit" basis · County gets use of course twice each year. Parks and Recreation and Chesterfield Public Schools (physical education classes, golf teams) get use of facilities at agreed times "free of charge." County designates First Tee Board Member. · No alcohol at facility. · No wells for irrigation or any other purpose. County has right to inspect facility and audit records. County has right to take back property if there is a lease default not timely cured. Facility reverts to County at end of lease term "free and clear." No assignment, sublease or subcontract of the facilities without the County's consent. · No leasehold mortgage of facilities. 3 . : ~..~ . , ~ ~-=, ~ : -::;.. ;~ ~ ,~= ~"~ Confidence ~ .:.~ ,:~ .,.I ~ f... ~ .~. ~. ~ '.:...' i :.~ ~ ~, .Hon~ "~ .... " ~v ~ ,. .. ~ ~..~ - Fo en~s :.- ~; ~ ~ ,.-' ,. .. ~ L. .... .... ..... ,..: ~ ~ ,~ ~ ~te ~ .".~. .. · ..,, ~ · :. t - ~ .. :':. ~'~ Patience ~4~:~ ~ ~.;,~..:..:: ..:;, .;"..: .... ~ ~ ~. - ipli , .;.. r. ~%~ ~ L ~. oYd~ ~.-... ,,..- , ;:-- ;,~ ~ ~.~ :: .. ; ~.-~ ' ' ;_'~~,' !:... ,'.... .... ~ ... ~ Reverence ~,~ '-" .? -'.~': . , _ ~ ~ ~. ~.'- . ~ :.' ~.~.'~ Coope~on .~:.. · , ~"~ ~ ..~..~ ~..,~ ,~.=.. ~ ~,'~ - " ,..-'. ~ -. '~"~ :'-~' Out . , ~ · ' .~. -. ,:.': .: ~ r ~ ~ ~ To~ As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. Printed Name & Address District ~ . . '/, / / ~. ' ~/ /~ F fst Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. Printed Name & Address District F rst Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. Signature , __Printed Name & Address , District F rst lee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. ignat e ' District_~ Richm~ First Te, e I enjoy golf. I live in Chesterfield. I want children to be able to play golf in Chesterfield at Ironbridge Park. I support Richmond First Tee and their efforts to make golf available and affordable here in Chesterfield. Golf is a lifetime sport that teaches personal values such as pride, self- esteem and self-discipline. ! support Richmond First Tee. Name Address Signature I want children to be able to play golf in Chesterfield County at Ironbridge Park. I support The First Tee and their efforts to make golf available and affordable to everyone in Chesterfield County. Golf is a lifetime sport that teaches personal values such as pride, self-esteem and self- discipline. I support The First Tee. Signature Printed Name & Address 7236 Merle Smith Lane Mech, VA 23116 9147 Greenlake Circle Mech, VA 23111 9147 Greenlake Circle Mech, VA 23111 9323 Lakeland drive Richmond, VA 23229 10140 Pollard Creek Road Mech, VA 23116 715 West Riverside Dr. [.ano×~, VA 23089 9900 Channing circle Richmond, Va 23235 5129 Che~sa Brook Lane, Glen Alien, VA 23060 13205 Herr~nqbono Ct. R~bmnn~ VA 23233 1901 East Franklin Street Richmond, VA 23223 307 Hickory Drive Manakin-Sabot, VA 23103 3IlO ~n~ ~ll Av~ ~ichmond, VA 23225 4208 Harwin Place Apt 207 Glen Allne, Va 23060 9510 Copper Lane Apt P Richmond, VA 23294 11170 Mayers Run Drive Ashland, VA 23005 9287 JordansJourney Ct M~h., VA 23116 9413 Braxton Way Mech~ VA 23116 72RP ~gn~] R~]] apff ]]-n Me-he VA 23111 9323 Lakeland Drive Richmond, VA 23229 2308 Chowing Place Richmond, VA 23294 Flr !!Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. Signature Printed Name & Address District , I First Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are alreadY sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. /..,oon atu re ,~rinted Name & Address District I AM OPPOSED TO CHESTERFIELD COUNTY ALLOWING A GOLF COURSE TO BE BUILT IN ANY OF THE COUNTY PARKS NAME ADDRESS 6~ oo P, ~,cxe £J Oi~fe~.dC ~a I AM OPPOSED TO CHESTERFIELD COUNTY ALLOWING A GOLF COURSE TO BE BUILT IN ANY OF THE COUNTY PARKS NAME ADDRESS I AM OPPOSED TO C'~IESTERFIgLD COUNTY ALb0WING A GOLF COUgSE TO BE BUILT I~ ~ OF THE COUNTY PARKS NAME CO'd ~C6C C£~ P08 ~ ONOWH3I~ ~3BNBZ CP:80 B66I-0~-~ I AM OPPOSED TO CHESTERFIELD COUNTY ALLOWING A GOLF COURSE TO BE BUILT IN ANY OF THE COUNTY PARKS NAME ADDRESS Flfst ..Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. ,P--rinte~ Name &,Address ' . ;? r..,,--, ,. · District ~1o¢¢r Ih'Il F rst':Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. Printed Name & Address c ' ? / " District F rst' Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. Signature Printed Name & Address District F rst Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. Printed Name & Address District F rst ;Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. Printed Name & Address 'District .-TZ /e First. Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are alreadY sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to ~ocate at Ironbridge Park. ~f Printed Name & Address District F rst Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First'Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. F rst'.Tee As a resident of Chesterfield County, I feel the First Tee Pro ~a~°ffers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. Printed Name & Address ~,~:~ .>i ~'~..~' 5 q,,' ~i _ i~'L~ ICr qtZZOu i District , F rst' Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. Signature Printed Name & Address ~.n~-3'~ District /~ , . ~"~ · , . ~ ~ ~ ~' , /'"' ~" 7, , L'" c' , /::/t ..,d,J . F rst, Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are alreadY sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. Printed Name 8, Address ~ ' , p rst'.Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. Signature ;.~. · ,,7. Printed Name 8, Address District /D~4~-- F rst'. Tee As a resident of Chesterfield County, I feel the First Tee Program offers an opportunity that does not currently exist and is not anticipated in any other form in the foreseeable future for the children of Chesterfield County. Not all children are able, either financially or physically, to participate in group sports that are already sponsored by the County. First Tee will provide these children an opportunity to be active in sports as well as provide an adult supervised outlet for their time at no cost to the County. We respectfully urge the Board of Supervisors to approve the First Tee request to locate at Ironbridge Park. Sionature Printed Name & Add,ss Cff~O (~0~~~(,.~. ~Mr. Tim Merry Richmond First Tee 6620 West Broad Street, Suite 300 Richmond, Virginia 23230-1720 Agent: J. K. Timmons & Associates 711 N. Courthouse Road Richmond, Virginia 23236-4099 Site Report Eastern most side of Ironbridge County Parrk, Whitepine Road, Chesterfield, Virginia. Date of Site Visit: 22 Apr 1998 Date of Memo: 22 Apr 1998 Wate[way: Reedy Branch Jurisdiction: Section 404 only Quad Sheet: Chesterfield Aerial Photo: Not available. Latitude: 372400 Longitude: 0772900 ini[~a~l---Final NWl Class Loss Loss Comp. --'PFO 1E 0.000 0.000 0.000 Comp. Type Project Description: Jurisdictional delineation confirmation of an 125 + acre site as depicted on the map entitled "Preliminary Wetland Delineation Map" by Timmons received by the Corps on April 21, 1-998. Findings/Recommendations: Background Information: The current project is a JD and wetlands delineation confirmation request for a~ undeveloped parcel located east of Ironbridge Park, in Chesterfield Virginia. The property is planned to be used for a public childerns introductory golf course. No plan of development has been submitted for review. All of the property is in hardwood forest, laced with numerious bike trails. ~te is situated onJOutJide of the western headwaters of Reedy Creek. Surface eleva!ions r. ange from. ,150. to 1.:94.fee~t ._ above sea level Surface water (~rainage is in a northern direction toward the creek. Reedy CreeK is a ~arge rura~ system tnat~ is -q~ ~ng urb~nize~Clt~J~n~ drains'east to-Eingsland Cr~k which d'~'~s into the James River. A few minor hydrology ~~vere present in the form of man-made ditches excavated [n-upJanas. ~ nese moditic~tio,,s did not have any apparent effect on the delineated wetland system. The NWl mapping f0~ the pF°je'~'~rea indicated PFO1E as depiced by the consultant. A review of the T&E database did not reveal the presence of any T&E species within 1-minute I_AT/LONG of the project site. Other database and reference searches did not reveal the presence or indicated the need for concern of any anadromous fishes or State/Federal historic resources (per 1991 cumulative listing) within the project area. Field Findings: The site was visited on April 22, 1998. Since the wetland delineation figure submitted by Timmons had good topography, the delineation confirmation concentrated on those areas not identified by Timmons as a wetland but would most likely su_~u~rt wetlands The delineation was clear-cut. The consultant submitted respective 'data sheets which appeared t~b a(~cUrately ' document the ~in~ ~i'~' ~~.. ~'-~' ~-~ ~'e wetlands of the United States meet the defin tion of headwaters as defined at 33 CFR 330.2(d). The source of hydrology appears to be surface water drainage / precipitation for the upper reaches (U.S. Route 522), Recommendations: Based on existing site conditions and a review of background information, I am of the opinion the consultant has accurately identified the limits of jurisdictional wetlands on the property. I recommend we send the consultant a letter verifying the wetlands delineation for a period of 5 years per RGL 94-1. Environmental Scientist Chief, So/~fthern Virginia Regulatory Section STEERING COMMITTEE Chairman · Fre,J Carrerae Vice Chairman · Ken Davla ~eeretery · ~cott Fisher · Joan Olrone De~d Anacreon" Donald J. Stephen ~. Ball Charles L. ~etchelor Merle geltz Will Thome~ ~. Ceuble ~e~d R. Cheathem Robert C, Clerk tlugh CIIne Richard g. a~lller Sea Oalsten Chmle~ R. Phil Hel~ey Samuel Lee Hancock Jems~ F, Hayee I11 Jack tlu~he~ Charles Hundley Done Llnk Gordon Merehell Albert J, .Meyer, Jr. Jim Mo.is Jim Me,er June Purdy , Jay Rowe Bernard ~avege Ben S~afldl Bob Schrum Su~an R. Spring Jim Gay M~rte Trelnh~m Skip Wlndblel K~ W~olfolk, J~, CITIZ 'NS FOR RESPONSIBLE GOVERNMENT To:' Chesterfield County Board of S~pervisors From: Citizens for Responsible Government Nancy Finch, Chairman ,, Date: May 27, 1998 Subject: First Tee Golf Program Citizens for Responsible Government urges the Board of Supervisors to support approval and construction of Richmond First Tee golf course. Our members strongly support this effort to provide a wholesome and healthy opportunity for outdoor activity for our young people and others in the community who will benefit. Golf has traditionally been an exclusive sport. CRG appreciates the intention of First Tee to make golf opportunities available to all. Chesterfield is exceedingly fortunate that the county has been selected as the site of a golf course that can introduce countless young people to this sport who, otherwise, would never have opportunity to play. CRG commends the community le.aders who have made this benefit possible. A letter to the editor in the Richmond Times-Dispatch this morning decried the loss of a natural setting. Many of us who have lived in Chesterfield for a long time have experienced those same feelings. For my family, the Powhite Parkway is located on'the site of our children's childhood playground. We mourned the loss of our woods and access to a lake. First Tee is different from the losses many of us have experienced. Golf courses are amenities in any neighborhood and bring value to communities. First Tee will enable even greater enjoyment of the outdoors for many more people. CRG believes it would be a serious mistake for the Board of Supervisors to stifle community entrepreneurship by the private sector on behalf of our young people and, indeed, all our citizens. 311 West Franklin Vlilil~ta :~3220.(804l 644'7101oFax {8041 780-1960 This petition is in reft. fence to the proposed golf course in Iron Bridge Park that joins our subdivision. As a resident of Kingtand Meadows Subdivision it is my understanding that eventually this !and will be developed. Sure we would like tbr it to stay as it is. We as residents feel that the golf course would be the best fit for our subdivision. Below my name appears under the column that states my point of view. agree with the above statement 77~¢ ~ tV.u. 77o5 Fz. b, 1 disagree with the above statement Lists of residents whose property joins Kingsland Meadows Subdivision that were contacted by phone by Daren Gardner and agree with the homeowner's of Kingsland Meadows Subdivision in how they feel about the proposed golf course in lronbridge Park. Mr. & Mrs. Henry Eggleston Mr. & Mrs. Sam Jesse Mr. & Mrs. Paul Trent 5707 Kingsland Road 57111 Kmgslm d Road 5801 Kingsland Road (land joins the park) These three homeowner's live on land zoned agricultural, and represent half of the homes that their property lines join the property lines of Kingsland Meadows. ~I 3M 86-L~:--A _DN'I'II, dC ~I .BOND Book ,,. Remmen INATIONAI. UNDERWRITER . ,.'2 OWNER-BUH DER BONDS _) LENDER These are also kno,,xm as lender's bonds, mortgagor's completion bonds, mortgage guarantee bonds, lessor's completion bonds, lien a~d completion bvndg, or simply as a completion bond to disehag~kh it from a p~o~f_o.,~nan~e or eons~,'u~on bond. But ~ ~ :mini~i~ted the nolo~v unfortunately is interchongeable. However termed, they given by au ow~ex and his sure~y to a named moRgagee or other t~-pes of inhalers., ~maranteemg ~at the owner gill, in accordance wi. 'th plans and specfficafion~ complete the hnilding w~thin ~ Wen ~i__m~_e l;~,.'g free and clear of Iiem.~,?nile an ordinary construction bond makes this gum- antee, any simil~ty ends there and several differences occur. Under a Cbmt-~uc-tion bond, whic]~ runs to an owner, there is a guarantee only of the performance of the con~"'a~ w~ &e owner. So if ~he ogmer defaults (Lc., fails to provide funds for the project), the contractor may cease work g'ithout any IiahiliW to hJrr~gelf and his sure_~,, for faibare to com- plete fie bLLil<Ii~g. But under a completion bond because it/s a guar- antee to a lender, the owner's fa/lure to finance the project is no defense to the surety., making the bond an absolute g~are~te-e, of completion. Similarly, if there is any other named lessor or subordinating moR- gage and the named lender defaults in making his agreed-upon loan, ca~6ng the owner to fail to pay the contractor who in hn'n walks off the job, the surety wilt remain ]gable to such other named parties. Another variant occurs when the project is to be erected on leased land, under a agreement of, say, 99 years, and the lessor requires a bond. lessor in thig event may want to be assured, namely:. (1) that the xx~ll not fail to raise the funds needed for the project; (~.) that he not be liable for ~apaid construction liens against his land, which cause him to lose h/s property; (3) that the building will be com- as phnned, so that the project will meet its eontemplateted loan end bring in the an~dcipated revenue 14.3 THE PURPOSE OF COMPLETION BONDS While the eomplet/on bond guarantee rests on the ob~/gation to com- plete the building, as provided .by a building loan agreement between the owner and the lender, the main purpose of the bond is to protect the mortgage or bond/nvestment of the lender, so that the mnrt~ra~e will be a first l/eh on the completed project. Hence, in theory, the bond acts as a colIateral to the mortgage loan for the construction period, whether the actual work is performed by the owoer or let to a contractor. E~entidly, a compIetion bond is a credit risk that guarantees the owner will pro- vide, regard]ess of any and all contingencies, sufficient funds, including the loan, to finance the project to completion. This guarantee is in spite~ of the eustomary controls the lender has over cash advances as the work progresses. But ff the lender fails to make the agreed payments, ~ usual assumption Is that tl~e obligation of the surety is discharged. This is not nerMssarily so, as the lender may be exercising some fight of default against the owner; or where there ts more than one obligee, the default of one m~y not relieve the surety from its obligation to the other oblig- ees; or where the mortgage is used as security to support investment bonds sold to the public. The default of the lender also does not affect the rights of the trustees for the bondholden when named as obligees. ~ APPLICATION TO fDMMi~F_AL~ OF VIRGINIA COMMISSION OF OUTDOOR RECREATION FOR MATCHING GRANT ~/~DING - RECOMMENDATION FOR RECREATION ACCESS FUNDING DALE PARK P~ASE I DEVELOPMENT · COUNTY OF CHESTERFIELD, VIRGINIA DEPARTMENT OF PARKS AND RECREATION OMB Approval No. 80- R0184, Part IV 1. OBJECTIVES AND NEED FOR ~5{IS ASSISTANCE 'A. Department of Parks & Recreation Overall Objectives Provide year-round, diverse,~ quality recreational oppor- tunities to residents of Chesterfield County. To continue, by land acquisition and development cc~pletion, of Phase I of twenty-year recreation plan for active sports activities and, by land acquisition for Phase II, of the plan for passive/natural area activity facilities. Development of centrally located park facility close to Courthouse in which revenue-producing, tournament-style active facilities and special recreation facilities could be housed. Size of this park to be such that ccmplex size facilities serving each major active sports type could all be acccmo- dated under department's requirements for.' ~~ic or functional divisions of user groupsJfacilities. B. Need for This Assistance: There is currently no centrally located park facility in the County, nor is there any County park facility in Dale District. e Sports organizations to be using Phase I facilities are at present, because of lack of park facilities in this geographic area, shuttling neighborhood users to other facilities beyond the immediate area, splitting, users among existing organizations and facilities. Individuals, groups or County recreational instructors to be using the therapeutic area, currently have no fitness trail or playground equipment specifically designed for their use, and no meeting building adjacent to an excercise area specifically tailored to this groUP's needs. This situation has been a long-standing need, as demonstrated by the County appropriation 3 years ago for this purpose, withheld from spending when Dale Park was conceived. 0 County has not achieved required amounts of active sports fields/facilities. County,~has not developed sufficient access and support facilities for passive recreation/natural areas of their parks. Generl public opinion, gathered through public meetings and forums, has consistently supported a park facility in CMB Approval No. 80 Page 2. this location offering broad range of recreation pursuits with a Phase I development programmed to display the range of recreation opportunities and the range of geographic, topographic and vegetative aspects of the Dale Park property. C. .F~ci~ityObjectives: Provide broad range of recreational opportunities appealing bo all age groups; provide, through facility arrangement, integration of dissimilar pursuits and user age groups. Provide facilities from which County recreation programs can be administered. Provide tournament-type recreation facilities bo offer something different from the rest of the park system, and offer potential~ through design, for large-scale revenue- producing recreation programoperation. Provide natural area park envirom~ent both as a conservation of woodlands in a rapidly developing park of the County and as a park facflity to...be used and reused by an ever-increasing number of urban County residents. RESULTS OR BENEFITS EXPECTED A__. Long-Range Develo~nent of this park will reinforce the County's aware- ness of the need for park lands. Development of new park'land will stimulate current effort to ask for Board referendum to continue development plans for~Phase II of Dale Park and other park facilities through-. out the County. Provide~ conservation of woodlands area and stream valley ccmpris~ark in a rapidly developing part of County. Maintain,nc, of diversificatioJ of recreational opportuni-' ties availale to general public, as general criteria of de- partment policy goal, within reasonable driving distance of most county residents. Be 1. Serve need for active sports facilities in Dale District. 2. Provide access and parking to major park land previously inaccessible to general public. OMB Aproval No. 80 Page 3. 3. Satisfy need .for County facility providing picnic/natural area recreation opportunities in central part of County. 4. Provide geographically central location for therapuetic in- struction and facilities, previously unavailable. Users .and Uses of Park Users: Neighborho6d (~0,000), County (145,000), Metropolitan region (700,000). 1. Sports organizations: instructional programs daily and tournamen% funtions. 2. Natural observation ~lubs/individuals: daily, and scheduled outings. 3. Natural history/ecology clubs/individuals: daily and scheduled outings.. 4. Individuals: daily, special functions. 5. County recreation staff: daily recreation and instruction programs, special programs, events, tournaments. 6. Speciality outdoor organizations: daily, scheduled events programs. 7. Teachers/School groups: daily, scheduled programs. De Special Benefits Tne opening of Dale Park allows for more active planning and grassroots efforts to proceed along the development of a County-wide trail system, linking all major park facilities, via existing right-of-way/easements/ownership 'of land by the County, utilities and major corporation entities. Dale Park, by County and State land, can b~ linked westward to Pocahontas State Park and' Forest, and by VEPC0 Transmission right-of-way can be linked northward to Rockwood Park. ~ A. Plan of Action Design of park facilities fOr RFP cconstruction bidding purposes to be by contract consultant. (As County hopes to secure other supplemental funding through VDH & T for road construction, this design workwould also be under same contract consultant). e Meeting Date: May 27, 1998 CHESTERFIELD COUNTY BOARD. OF SUPERVISORS AGENDA Item Number: 19. Page 1 of 1 Adjournment and Notice of Next of Supervisors County Administrator's Comments: Scheduled Meeting of the Board County Administrator: Board Action Requested:_ on: Motion of adjournment and notice of next scheduled meeting on June 24, 1998 at 4:00 p.m. Preparer: AEachments: ~:,~,~/~.c~ /,~ Tammy D. H~skins F--~ Yes No Title: Acting Clerk to the Board