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08-22-1990 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUB~IECT: August 22, 1990 ITEM NUMBER: National Association of Counties Awards COUNTY ADMINISTRATOR'S COMMENTS: Chesterfield County received the following awards for Outstanding Programs at the recent National Association of Counties annual conference in Miami: /tVillage Planning for Historic Communities - ~ ~~ '~ Pre-Trial Release Programs-~~mc~ - ~ ~~~ ~ Long-Term Care Subcommittee fo~ the Elderly- ~~ Fire Safety Training Video - ~u~ ~~ Determinina the Cost of Capital Facilities Related to Growth-~~~ Debris Manifest System-~ ~~-~21~~ Committee on the Future -~'~_~~ 24-Hour Zoning Information System-~0.~~ Pauline Mitchell, News and Information Director, was reelected as Mid-eastern Regional Director for the National Association of Counties Information Officers, an affiliate of NACo, also received an Award of Excellence from NACIO. ATTACHMENTS: YES I-I NO ~ SIGNATURE: COUNTY ADM I NI STRATOR 000001 CHESTERFIELD COUNTY Office of N ws Im oa r OS S awc s PAULINE A. MITCHELL (804) 748-1192 Fax (804) 748-1006 August 17, 1990 FOR IMb~m~IATE RRLF~.SR Jesse J. Mayes, supervisor of Matoaca District in Chesterfield County, has been reappointed to the Education Advisory Committee of the Virginia Council of Information Maa~nt. The nine-member advisory committee is appointed by Governor L. Douglas Wilder for a two-year term, effective July 1 through June 30., 1992. The committee is charged with~_developing the council's policies, standards and guidelines for managing information technological resources Mr. Mayes, who is a retired U.S. Army Colonel, has taught computer science at Federal City College, Washington Technical Institute, and University of the District of Columbia. He also served as director of the computer center of Virginia State University. P.O. Box 40 Chesterfield, Virginia 23832 BOARD OF SUPERVISORS C, F, CURRIN, JR., CHAIRMAN BERMUDA DISTRICT MAURICE B. SULLIVAN. VICE CHAIRMAN MID~OTHIAN DISTRICT G. H. APPLEGATE C~OVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 MEMORANDUM COUNTY ADMINISTRATOR LANE B. RAMSEY TO: FROM: DATE: SUBJECT: Brad Hammer, Deputy County Administrator and Bill Howell, Director of General Services Lane B. Ramsey, County Administrator~w~/~ August 13, 1990 National Association of Counties Awards Please plan on being present at the Board of Supervisors meeting on August 2~, 1990 to receive the award for the Debris Manifest System received by your department from the National Association of Counties. Thank you. LBR/de BOARD OF SUPERVISORS C. F. CURRIN, JR., CHAIRMAN BERMUDA DISTRICT MAURICE B. SULLIVAN, VICE CHAIRMAN MIDLOTHIAN DISTRICT G. H. APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DIBTRICT CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 MEMORANDUM COUNTY ADMINISTRATOR LANE B. RAMSEY TO: FROM: DATE: SUBJECT: Jay Stegmaier, Director of Budget & Management Lane B. Ramsey, County Administrator~I~ August 13, 1990 National Association of Counties Awards Please plan on being present at the Board of Supervisors meeting on August 2B, 1990 to receive the two awards listed below your department received from the National Association of Counties. Determining the Cost of Capital Facilities Related to Growth 2. Committee on the Future LBR/de BOARD OF SUPERVISORS C. F. CURRIN, JR., CHAIRMAN BERMUDA D~STRICT MAURICE B. SULLIVAN, VICE CHAIRMAN MIDLOTHIAN DISTRICT G. H. APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT CHESTERFIELD COUNTY P.O. BOX 4O CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 MEMORANDUM COUNTY ADMINISTRATOR LANE B. RAMSEY TO: FROM: DATE: SUBJECT: Robert L. Eanes, Chief of Fire Department Lane B. Ramsey, County Administrator~/~ August 13, 1990 National Association of Counties Awards Please plan on being present at the Board of Supervisors meeting on August 2~, 1990 to receive the award for Fire Safety Training Video your department received from the National Association of Counties. Thank you. LBR/de BOARD OF SUPERVISORS C, F. CURRIN, JR., CHAIRMAN BERMUDA DISTRICT MAURICE B. SULLIVAN, VICE CHAIRMAN MIDLOTHIAN DISTRICT G. H. APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 MEMORANDUM COUNTY ADMINISTRATOR LANE B. RAMSEY TO: FROM: DATE: SUBJECT: Judy Beach, Nursing Home Lane B. Ramse¥, County Administrator~ August 13, 1990 National Association of Counties Awards Please plan on being present at the Board of Supervisors meeting on August 2~, 1990 to receive the award for the Long-Term Care Subcommittee for the Elderly your department recently received from the National Association of Counties. Thank you. LBR/de BOARD OF SUPERVISORS C. F. CURRIN, JR., CHAIRMAN BERMUDA DISTRICT MAURICE B. SULLIVAN, VICE CHAIRMAN MIDLOTHIAN DISTRICT G. H. APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT CHESTERFIELD COUNTY P.O. BOX 4O CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 MEMORi~NDUM COUNTY ADMINISTRATOR LANE B. RAMSEY TO: FROM: DATE: SUBJECT: Glen Peterson, Program Director Community Diversion Incentive Program Lane B. Ramsey, County Administrator~D~l~'" August 13, 1990 National Association of Counties Award At the August ~ 1990 Board of Supervisors meeting, we will be presenting the awards recently given out at the annual conference of the National Association of Counties. Since your office received an award for the Pre-Trial Release Programs, we would like for you to be present to accept this award. Thank you. LBR/de BOARD OF SUPERVISORS C. F. CURRIN, JR., CHAIRMAN BERMUDA DISTRICT MAURICE B. SULLIVAN, VICE CHAIRMAN MIDLOTHIAN DISTRICT G. H. APPLEGATE Ct. OYER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT CHESTERFIELD COUNTY P.O. BOX 4O CH ESTER FI ELD, VI RGI N IA 23832 (804) 748-1211 MEMORANDUM COUNTY ADMINISTRATOR LANE B. RAMSEY TO: FROM: DATE: SUBJECT: William Davenport, Commonwealth's Attorney Lane B. Ramsey, County Administrato~~ August 13, 1990 National Association of Counties Award At the August ~, 1990 Board of Supervisors meeting, we will be presenting the awards recently given out at the annual conference of the National Association of Counties. Since your office received an award for the Pre-Trial Release Programs, we would like for you to be present to accept this award. Thank you. LBR/de BOARD OF SUPERVISORS C. F. CURRIN, JR., CHAIRMAN BERMUDA DISTRICT MAURICE B. SULLIVAN, VICE CHAIRMAN MIDLOTI~IAN DISTRICT G. H. APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT CHESTERFIELD COUNTY P.O. BOX 4O CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 MEMORANDUM COUNTY ADMINISTRATOR LANE B, RAMSEY TO: FROM: DATE: SUBJECT: Tom Jacobson, Director of Planning Lane B. Ramsey, County Administrato~~V~ August 13, 1990 National Association of Counties Awards Please plan on being present at the Board of Supervisors meeting on August ~, 1990 to receive the two awards listed below your department received from the National Association of Counties. 1. Village Planning for Historic Communities 2. 24-Hour Zoning Information System Thank you. LBR/de Community Diversion Incentive (804) 796-5959 PROGRAM DIRECTOR GLEN R. PETERSON CHESTERFIELD/C~NI~I~TS ~Ro~: Glen R. ~eterson, CDI Pro,ram D~roctor~ s~Ba~c~: ~reTr~al Releaso ~ro~r.am DATE: June 13, 1990 Mr. Davenport recently forwarded this letter from the National Association of Counties. I thought you would be interested. GRP:nc Attachment cc: Anthony C. Casale Department of Criminal Justice Services Chesterfield County Assistant County Administrator Bradford S. Hammer Date Received: NATIONAL ASSOCIATION of COUNTIES 440 First St. NW, Washington, DC 20001 202/393-6226 Mr. William W. Davenport Chesterfield County Commonweath's Attorney Comonweath's Attorney's Office P.O. Box 25 Chesterfield, VA 23832 Dear Mr. Davenport: June 7, We]are"ple~se~.,~to%in~orm,.you.~that?you~"application has~b~.r~ selected to recelve'a 1990'NAco Achievement"Award~'fof~the~:'''' ' ~,ollowingi~ent~y~ We"found'that-~your' program successfully'"addressed a mgn~can~il concern.??i~our ~count¥'~ and we are ~pleased to commend So that other county governments may benefit from your experience, we will keep your program description on file and use it as a resource for any inquiries we receive. During the next' year you may be contacted by other counties interested in implementing a program similar to yours. I hope you will join us at our Annual Conference in Dade County (Miami), Florida, July 14-17, to receive your Achievement Award certificate. The conference will also provide you with an opportunity to discuss critical issues facing county government with other local officials from around the country. I have enclosed a registration form for your convenience. Again, we congratulate you and thank you for participating in the 1990 NACo Achievement Award program. We'look forward to hearing about other projects You may develop in the future. Sincerely, John P. Thomas Executive Director National Association of Counties $5th Annual Conference July 14-17, 1990 . / CONFERENCE REGISTRATIONS, earmark Deadline June 8, 1990 (PLEASE READ CAREFULLY BEFORE COMPLETING AND RETURNING FORM) Conference registration fee MUST accompert~ ~ regisb'atlon form and must be received be~re resist:ration or housing can be proc~seed. Send a check, voucher, county purchase order, claim or the equivalent made payable to the National Association of Courflles. Return completed form with payment by June 8, 1990 to: NACo Conference Cen~er, P.O. Box 17413, Dulles International Airport, Washington, D.C. 20041. Please type et print clearly all applicable information requested below. Information following as4eriaks (') will epp~r on the confesses badge. 'Name (first, last name) 'Nickname 'Title 'County Address City State. Zip Phone Registered Sbouse (first, last name) Registered Youth (first, last name) RegisteredYouth {first, last name) CI YES, I would like travel assistance from the NACo Conference Travel Center. / REGISTRATION FEES ,, Check the box that corresponds with your registzatlon eateSury. ADVANCE REGISTRATION Pust~arkcd May 16-June g and on-rite Regbtration Member county attendee CI $255 Nonmember county attendee CI $325 Other government attendee C3 $32S Other attendee (private sector) C! $3S0 Spouse rn $S0 Youth Q $30 NOTF~ ALL REGISTRATIONS POSTMARKED AFTER JUNE 8,1990 WILL BE PROCESSED AT THE ON-SITE REGISTRATION DESK. / HOUSING REGISTRATION/Postmark Deadline is June 8,1990 Please make my hotel reservations as indicated below. I do no~ requite hotel accommodatlonL Room occupant (first, last name) Co-occupant (first, last name) Arrival date Departure date .. Special housesS request .... Houslt~ disability needs PLEASE CIRCLE YO[IR DESIRED ROOM RATE: Time: AM, PM. Time: AM., PM, INDICAT~ YO~R FIRST C~OlC~ IIOT~L WITH ~MIER 1. TI~N ~MBER ~[ER HO~ FR~ 2 ~ 8 IN ~ ORDER OF PR~N~ IF Y~R FIRST oJo~ is ~AVAI~U~, ~SERVA~ ~L BE MADE AT ~ ~XT AV~B~ HO~L ACCO~G ~ ~ ~ HOTEL SINGLE DOUBLE Fountalneblesu Hilton F $ ~9 $109 DONOT SEND tIOUSING Eden Roc F ' $ 70 $ 70 DE/'OST['S WTI~I REGI~ Doral OCean Beach F $ 95 $ 95 TRATION PAYMENTS. Follow the "I-Iousir~ *The Alexander F $100 $150 Deposit" In. motions. Clarion Castle S $ 85 $ 85 Omni International S $ 80 $ 80 HOTEL LOCATION CODE: __ Marriott BlscayneBay S $ 89 $ 89 F'Wi~hinwalklnsdi'~ance of the Fontainebleau Hilton Inter-Continental S $ 90 $ 90 S-Sbuele bus provided. · All suite hotel - one bedroom suites $100, Two bedroom suites $150 13 Please contact me regarding suite Information and availability. / CANCELLATION POLICY Postmark deadline: June 29,1990 Refund of conference registration fee less an administrative fee of $50 will be made if written notice of conference registration cancellation Is postmarked no later than J use 29,199~ / CREDIT CARD AUTHORIZATION Credit card company Card number. Expiration date The NACo Housing Center and/or the NACo Conference Travel Center is authorized to use the above card to guarantee my hotel reservations and/or to issue alrltne tickets reserved by me to attend this conterence. I under- stand that one night's room cha~e will be billed through this card If I fall to an-Jvc for my assigned housing at the confirmed date unless I have cancelled my reservation with the hotel at least 48 hours in advance. ! also understand that ! may return any unused tickets for travel pu~:htsed bythis card for full refund as a result of this cancellation unless the fate terms published by the airline cart3, a cancellation penalty. C. ardholdet's signature, Date., For further registration or housing information, call the NACo Conference Registration Center (703) 471-6180. No registrations et rcaervatlona can be accepted by telephone. / HOUSING DEPOSITS A mandatory mom deposit is required in an amount equal to one night's room cha~ge. It is hotel policy that each mom re'ervatlon be guaranteed by either of the two following method~: t. Complete the Credit Card Authorization section of this registration/ housing form. The NACo Conference Resistration Center can guarantee your mom with the hotel by your credit card. 2. Forwa rd s check, money order, claim, purchase etd er or VD ucher directly to the hotel indicated on the Conference Registration/Housing Ac- knowledgement you will be receiving from the NACo Conference Regis- tration Genter. / SPECIAL DISCOUNTED AIRFARES Special dE,counted airfares are available for attendees to the Annual Con- ference through the NACo Corfference Travel Center. These special dis- counts begin at 40% off coach without restflctlons and are not available through your local travel agenL Phone (800) 368-3239 or (703) 471-0460 to make your resen, ation. / AFFILIATE INFORMATION Please check the affiliated groups to which you belong. ID NACRC [] NACCA iD NCECE ID NACHFA 0 NACP 0 NACTFO El NACE K] NACIO 0 NACHO 0 WON C'I NACTEP K] NCCAE r-i NACA 0 NACIISA gl NABCO O NACAP f'l NACDPA iD NACCED iD NAMllDADDPD iD NACPRO iD NACIRO 0 NACS iD WIR iD ICMA Poli~cal Aff'dlation iD Republican iD Democrat iD Independent FOR OI~ZCE USE ONLY PSMRK:.,, RCVD: PYMT; T: DES C'~ / / / CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: August 22, 1990 ITEM NUMBER; 7.A. SUB4ECT: Resolution Recognizing Dr. Freddie Warren Nicholas, Sr., President, John Tyler Community College, Upon His Retirement COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: Dr. Nicholas and members of his family will be present to accept the resolution. See attached. PREPARED BY;, ATTACHMENTS: YES ~ NO 12] SIGNATURE ~DMI NI STR ATOR 000002 BOS-9891 HONORING DR. FRR~DIE WARREN NICHOLAS, SR., PRESIDENT, JOHN TYLER COMMUNITY COLLEGE, UPON HIS RETIREMENT WJ4R. REAS, Dr. Freddie Warren Nicholas, Sr. has been an important member of the Chesterfield County community, beginning during his undergraduate days at Virginia State University where he graduated in 1965, where he received his Master's Degree in 1970 at age 44 and where he served as an associate professor; and W~RREAS, Dr. Nicholas came to Chester as Executive Vice President of John Tyler Community College in 1978 and assumed the presidency in 1979; and WHEREAS, Dr. Nicholas has seen that college grow and expand to include branches in Midlothian and Fort Lee; and WHEREAS, Dr. Nicholas provided strong leadership during a time when the college was devastated by a fire--yet was able to continue providing educational opportunities for the citizens by creative alternate solutions to the myriad problems facing the college; and WHEREAS, Dr. Nicholas has been an outstanding and attractive role model for countless young people with whom he has come in contact; and WHEREAS, Dr. Nicholas has served with citizens of Chesterfield County in numerous civic and community organizations, including Vice Chairman of the Chester YMCA, member of the Appomattox Scenic River Advisory Committee appointed by the Governor; member of the Chesterfield County Committee on the Future; member of the Civic and Political Action Association of the Matoaca Magisterial District; Chesterfield County PTA Council and numerous state and regional associations and professional affiliations. NOW, TNRREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby wish Dr. Freddie Warren Nicholas, Sr. a long, happy and healthy retirement from his challenging career as an educator and much success in his new role as member of the Board of Visitors of the University of Virginia. 000003 WHEREAS, Dr. Freddie Warren Nicholas, Sr. ha important member of the Chesterfield County community, beginning during his undergraduate days at Virginia State University, where he graduated in 1965, where he received his Master's Degree in 1970 at age 44, and where he served as an associate professor; and WHEREAS, Dr. Nicholas came to Chester as executive vice president of John Tyler Community College in 1978 and assumed the presidency in 1979; and WHEREAS, Dr. Nicholas has seen that college grow and expand to include branches in Midlothian and Ft. Lee; and WHEREAS, Dr. Nicholas provided strong leadership during a time when the college was devastated by a fire, yet was able to continue providing educational opportunities for the citizens by creative alternate solutions to the myriad problems facing the college; and WHEREAS, Dr. Nicholas has been an outstanding and attractive role model for countless young people with whom he has come in contact; and WHEREAS, Dr. Nicholas has served with citizens of Chesterfield County in numerous civic and community organizations, including vice chairman of the Chester YMCA, appointed by the Governor;' member of the ivic and Political ~ ~_~ Action Association of the Matoaca Magisterial District, Chesterfield County PTA Council and numerous state and regional associations and professional affiliations; NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors does hereby wish Dr. Nicholas a long, happy and healthy retirement from his challenging career as an educator, and much success in his new role as a member of the Board of Visitors of The University of Virginia. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: August 22, 1990 ITEM NUMBER: 7oBo SUB4ECT: Resolution Recognizing Georgie A. Capps Upon Her Retirement COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION WHEREAS, Georgie A. Capps will retire from the Department, Chesterfield County, on October 1, 1990; and Accounting WHEREAS, Mrs. Capps has provided twenty-four years of quality service to the citizens of Chesterfield County; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Capps' diligent service. WHEREAS, Mrs. Capps has been responsible for processing payroll for all County employees for approximately 20 of her 24 years with the County, including supervising the Payroll Section since 1978. WHEREAS, she was instrumental in the installation of the County's existing mainframe payroll system which became operational on January 1, 1979. The project was completed in 4 1/2 months, approximately one-half of the recommended project length, with minimal problems, demonstrating the quality of her work. ATTACHMENTS: YES ~1~ NO [] Frederick w.~illis, Jr., D~re~tor Human Resource Management ~J SIGNATURE: COUNTY ADMI NISTRATOR 000004y Resolution Recognizing Georgie A. Capps Upon Her Retirement Page 2 WHEREAS, dealing with employees paychecks requires a rare commitment to accuracy and meeting deadlines and Mrs. Capps has met the demands placed on her through her dedication and personal sacrifices. WHEREAS, Mrs. Capps has earned the respect of County management, her co-workers in Accounting and employees in other departments through the calm, quiet, courteous and professional manner in which she has handled her job responsibilities. WHEREAS, she has consistently performed in the exemplary manner that was recognized in 1979 when she was honored as the County's Employee-of-the-Year. NOW, THEREFORE, BE IT RESOLVED, that this Board of Supervisors publicly recognizes Mrs. Capps and extends on behalf of its members and the citizens of Chesterfield County their appreciation for her service to the County. AND, BE IT FURTHER RESOLVED, that a copy to this Resolution be presented to Mrs. Capps and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000005, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE' SUBJECT: August 22, 1990 ITEM NUMBER: Job Training Partnership Act (JTPA) Alumni Week 7 .C. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board is requested to adopt the attached resolution designating August 27 to September 3, 1990 as JTPA Alumni Week. Rosalyn Key, Executive Director of the Capital Area Training Consortium, will be present to receive the Resolution. BACKGROUND: Chesterfield County is one of seven member localities which comprise the. Capital Area Training Consortium. Through the use of federal funds and local government contributions this program provides education, job training, counseling and help in finding jobs to our citizens who are primarily structurally unemployed. Most lack marketable skills and must work hard to become and remain self-sufficient. RECOMMENDATION: Adopt the attached resolution declaring August 27 - September 3, 1990 as JTPA Alumni Week. ATTACHMENTS: YES ~ NO r'l Rober L. Masden Deput County Administrator SIGNATURE: COUNTY ADMI NISTRATOR O0000G RESOLUTION WHEREAS, the federally funded Job Training Partnership Act (JTPA) is an effective program for assisting school dropouts, welfare recipients, unskilled adults, dislocated workers, veterans and others who face serious barriers to employment; WHEREAS, the members of Congress, the General Assembly, the press and our community should be informed of the positive impact 3TPA has on the lives of our fellow citizens; WHEREAS, all of the partners in the JTPA system (federal, state and local governments, business, labor education, community-based organizations and service providers) must assume an active role in effectively communicating the success of the program; WHEREAS, JTPA Alumni (individuals who have successfully completed the program) who have overcome their barriers to employment and are now productive members of our community are the best advocates for the program; WHEREAS, it is the desire of the Chesterfield County Board of Supervisors to officially recognize the achievements of JTPA Alumni and to support the program; THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors of Virginia hereby proclaims August Z7 through September 3, 1990, JTPA Alumni Week". IN WITNESS WHEREOF, the Chesterfield County Board of Supervisors has caused the seal of Chesterfield County to be affixed this ZZnd day of August 1990. 000007 ROSALYN D. KEY DIRECTOR CAPITAL AREA TRAINING CONSORTIUM 5410 WILLIAMSBURG ROAD SANDSTON, VIRGINIA 23150 (804) 226-1941 June Z9, 1990 Ms. Joan Dolezal Clerk to the Board of Supervisors Chesterfield County P. O. Box 40 Chesterfield, VA Z383Z SERVICE DELIVERY AREA INCLUDING HENRICO COUNTY CHESTERFIELD COUNTY HANOVER COUNTY POWHATAN COUNTY GOOCHLAND COUNTY NEW KENT COUNTY CHARLES CITY COUNTY Dear Ms. Dolezah August ZT-September 3 has been declared National JTPA Alumni Week. This week-long celebration is in recognition of the successes of the federally funded JTPA (Job Training Partnership Act) alumni. JTPA Alumni are people who have worked hard to become and remain self-sufficient. Many of them lacked hope, education, job skills and jobs. The JTPA program provided additional education, job training, counseling, and help in finding a job. Their experiences with JTPA creates a powerful story that we want you and our citizens to hear. Each day graduates of JTPA get jobs in your community. They work as data processors, computer technicians and auto mechanics. This opportunity to share just one of the success stories from your community is more powerful than program statistics. To observe this week the Capital Area Training Consortium is asking that the Board of Supervisors issue a Resolution recognizing the week of August 27-September 3 as 'National JTPA Alumni Week! A draft resolution is attached for your review. We would also like to have our outstanding alumni from Chesterfield County attend your August ZZnd Board meeting to tell his/her story. We would like to have the Chairman of the Board of Supervisors present a resolution to the alumni from the Capital Area Training Consortium. Please contact me if you have any questions or concerns at 226-1941. Sincerely, Rosalyn D. Key Enclosure cc: C. F. Currin, Jr. Lane B. Ramsey Robert Masden DRAFT RESOLUTION WHEREAS, the federally funded Job Training Partnership Act (JTPA) is an effective program for assisting school dropouts, welfare recipients, unskilled adults, dislocated workers, veterans and others who face serious barriers to employment; WHEREAS, the members of Congress, the General Assembly, the press and our community should be informed of the positive impact STPA has on the lives of our fellow citizens; WHEREAS, all of the partners in the JTPA system (federal, state and local governments, business, labor education, community-based organizations and service providers) must assume an active role in effectively communicating the success of the program; WHEREAS, JTPA Alumni (individuals who have successfully completed the program) who have overcome their barriers to employment and are now productive members of our community are the best advocates for the program; WHEREAS, it is the desire of the Chesterfield County Board of Supervisors to officially recognize the achievements of JTPA Alumni and to support the program; THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors of Virginia hereby proclaims August Z7 through September 3, 1990, "Natio-ml JTPA Alumni Week". IN WITNESS WHEREOF, the Chesterfield County Board of Supervisors has caused the seal of Chesterfield County to be affixed this ZZnd day of August 1990. C. F. Currin, Jr. Chairman Board of Supervisors CI ESTERFIELD cOUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE August 22, 1990 ITEM NUMBER: 7oDD Resolution Recognizing Mr. Scott D. Rose upon Attaining the Rank of Eagle Scout COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: Mr. Scott D. Rose of Troop 874 and members of his family will be present to accept the resolution. See attachment. PREPARED BY;. ATTACHMENTS: YES 4J~ NO El SIGNATURE: .., COUNTYC~A MI NISTRATOR 000003 BOS-9891 RECOGNIZING MR. SCOTT D. ROSE UPON HIS ATTAINING RANK OF EAGLE SCOUT W~RREAS, The Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and W~KREAS, The Boy Scouts of America was founded to promote citizenship training, personal development and fitness of individuals; and W~RREAS, After earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit and living up to the Scout Oath and Law; and W~RREAS, Mr. Scott D. Rose, St. Luke's United Methodist Church, Troop 874, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and W74RREAS, Growing through his experiences in Scouting, learning the lessons of responsible citizenship and priding himself on the great accomplishments of his County, Scott is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Scott D. Rose and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 00000'3 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETINGDATE: August22, 1990 ITEM NUMBER: 7.E. SUBJECT: Recognize Bensley Athletic Association for Contributions for Improvement to Bensley Community Building COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: The Board of Supervisors is requested to recognize the Bensley Athletic Association for donating $2,500 for a heating and cooling system and $3,000 to purchase tables, chairs and a sound system for the Bensley. Community Building. Checks have already been presented to the Parks and Recreation Department and placed on deposit with the Treasurer. A total of $5,500 was recently donated. Representatives of the Bensley Athletic Association will be present to accept this resolution. BACKGROUND The Bensley Community has actively supported the development of Bensley Park. The enthusiasm felt for having the p~rk located in the community resulted in an initial donation of $38,000 for the construction of the Bensley Community Building. The recent donations by the Bensley Athletic Association made it possible to install a heating and air conditioning system, purchase furniture and a sound system. No direct county funds were used for the ATTACHMENTS: YES ~ NO [] PREPARED BY; M.D-.~ 'FP;~e~'' Stith~/Jr. Director, Parks & Recreation SIGNATURE: COUNTY ADMI NI STRATOR 000010 construction of the building. Donated funds from the people of the Bensley community made possible all aspects of this project. The Bensley Community Building is the first community building in the county's system of parks and recreational facilities. This donation will make possible a comfortable, well appointed and convenient location for meetings and other gatherings for the citizens of Chesterfield. The building was dedicated on Saturday, July 21. RECOMMENDATION Staff recommends that the Board of Supervisors officially commend and recognize the Bensley Athletic Association for its contributions to improvements to the Bensley Community Building with a resolution for the checks they have presented. 000011 Resolution Commending the Bensley Athletic Association for Donations for Improvements to Bensley Community Building Whereas, the Bensley Athletic Association constantly works to benefit the children of Chesterfield County by providing year-round sports leagues; and Whereas, the association consistently looks ahead to find additional ways to benefit Chesterfield County and its citizens, and Whereas, the association provided the funds necessary to construct the Bensley Community Building, which opened July 21 as the county's first public community building, and Whereas, the association has donated additional funds of $2,500 for air-conditioning and $3,000 for tables, chairs and a public address system for the community building, and these purchases will make the building comfortable for gatherings of Chesterfield citizens, and Whereas, the Board of Supervisors wishes to express its sincere appreciation and gratitude to the Bensley Athletic Association for its overwhelming civic-mindedness and community involvement. Now, Therefore Be It Resolved that the Chesterfield County Board of Supervisors hereby recognizes and heartily commends the Bensley Athletic Association for its contributions for the Bensley Community Building. 000012 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: Auqust 22, 1990 ITEM NUMBER: 9.A. SUBJECT: Public hearing to consider an amendment to the Utility Ordinance changing the requirement to use the County Wastewater system. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Since 1989, Earl Gattis has attempted to develop a site on Jefferson Davis Highway to build a furniture store. (See attached plat) Since the site is within 200 feet of a gravity wastewater line, the Utility Ordinance requires a connection to the County wastewater system. However, a number of other utility lines, including a storm water system and a fiber optic telephone line, are located between Gattis' property and the County's wastewater line. VDOT will not allow Gattis to open cut Jefferson Davis Highway and contractors are unwilling to risk damaging the utility lines by attempting to connect Gattis' site to the County's wastewater line using other methods such as tunneling. Gattis could have avoided this problem by connecting to the County's wastewater line when VDOT open cut Jefferson Davis Highway. (continued) ATTACHMENTS: YES I NO [] PREPARED BY; L. Micas County Attorney SPP/bam4665:B31 SIGNATURE' COU N~(~~AD I NI STRATOR 000013 BOS-9891 AGENDA ITEM August 22, 1990 Page 2 The attached amendment permits the Director of Utilities to grant a variance to the mandatory wastewater connection ordinance after making all of the following written findings: A septic system can serve the property within the Code's septic tank standards. 2. The use of public sewerage for the property is physically impracticable. The property owner has submitted a report from a soil scientist that the septic system will provide adequate wastewater disposal for the intended life of the facility. The Health Department has certified that the use of a septic system to serve the property is not reasonably likely to adversely affect public health, safety or welfare in the future. If the ordinance amendment is adopted it is likely although not assured that Gattis will be able to develop his parcel. This ordinance amendment was considered by the Board at its July 25 meeting. At that time, the Board deferred the public hearing to this meeting. At the Board's direction, staff has drafted additional language to the amendment requiring the developer to contract with the County to connect to the County's wastewater system when any of the four necessary conditions for the variance no longer exists. Recommendation: ordinance. Staff recommends adoption of the proposed SPP/bam4665:B31 00014 AN ORDINANCE TO AMEND SECTION 20-63 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTION 20-63 RELATING TO REQUIRED USE OF COUNTY WASTEWATER SYSTEM BE IT ORDAINED by the Board of Supervisors of Chesterfield County that the Code of the County of Chesterfield, 1978, as amended, is amended by amending section 20-63 as follows: ~--+O Sec. 20-63. Required use of county wastewater s¥ste 'D~'~/~~ Any individual structure for which a buil~ng permit has been obtained after the effective date of/~his article and which is within two hundred (200) fee~/of a gravity wastewater service shall connect to t~-s~unty wastewater system. The Director of Utilities may~q~95~a variance from this requirement after makinq a written~-i~dinq that: (1) ~ septic system can serve the property consistent with the requirements set forth in Article XI, et. seq. of this chapter, (2) the use of public sewerage for the property is physically impracticable, (3) the property owner has submitted a report from a soil scientist to the Health Department demonstratinq to the satisfaction of the Health Department that the septic system will provide adequate wastewater disposal for the intended life of the facility (4) the Health Department has certified in writinq that th~ use of a septic system to serve the property is not reasonably likely to adversely affect the public health, safety or welfare in the future; and (5) the developer of the structure has entered into a contract with the County obligating him and his successors in interest to connect the structure to the County wastewater system at any time, after the Director of Utilities makes a written finding that one or more of the conditions necessary for granting the variance no lonqer exist. Any variance granted from the requirement of this section shall terminate when one or more of the conditions necessary for grantinq the variance cease to exist, and thn structure shall connect to the County wastewater system promptly upon termination of the variance. SPP/bam144.txt (8/13/90) 000015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : August 22, 1990 SUBdECT: ITEM NUMBER' Authorization to Exercise Eminent Domain to Acquire an Easement for the Chester Landfill Project - Joseph and Norma H. Pergerson COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to authorize the County Attorney to exercise eminent domain for the acquisition of a 30' and 25' drainage easement across the property of Joseph and Norma H. Pergerson, County Tax Map #131-3(1)3. BACKGROOND: This item was deferred for 30 days from the July 25, 1990 meeting to the August 22,'1990 meeting. On August 14, 1990, an offer of $3,420.00 was made by the Right of Way Section to the above owner for the purchase of a 30' and 25' drainage easement. This easement is necessary to control the surface run off from the reconstruction of the cover on the Chester Landfill. Since this offer has not been accepted and no counteroffer has been made, it is necessary to proceed with eminent domain on an emergency basis for the health and safety of the public. Staff will continue to negotiate with the owner in an effort to reach a.settlement. ATTACHMENTS: YES I~ NO [] PREPARED BY; '~/~ ~- ~:?~-~ Willis W. Pope, Manager Right of Way Division Department of Utilities SIGNATURE: COUNTY ADMI NISTRATOR BOS-9891 Board Agenda August 22, 1990 Page 2 RECOMMENDATION: Staff recommends that the Board authorize the County Attorney to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant to Section 15.1-238.1 of the Code of Virginia, and that the County Administrator be instructed to notify the owner by certified mail on August 23, 1990, of the County's intention to take possession of the easement. DISTRICT: Matoaca VICINITY SKETCH AUTHORiZATiON TO AC~UIRE EASEMENT FOR CHESTER LANDFILL JOSEPH & NORMA PERGERSON APAM~A~"ICA 1" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETINGDATE: August 22, 1990 ITEM NUMBER:, 9.B. Authorization to Exercise Eminent Domain to Acquire an SUB4~CT: Easement for the Chester Landfill Project - Joseph and Norma H. Pergerson COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests the Board to authorize the County Attorney to exercise eminent domain for the acquisition of a 40' and 20' drainage easement across the property of Joseph and Norma H. Pergerson, County Tax Map 9131-3(1)3. BACKGROUND: This item was deferred for 30 days from the July 25, 1990 meeting to the August 22,"1990 meeting. On July 20, 1990, an offer of $4,095.00 was made by the Right of Way Section to the above owner for the purchase of a 40' and 20' drainage easement. This easement is necessary to control the surface run off from the reconstruction of the cover on the Chester Landfill. Since this offer has not been accepted and no counteroffer has been made, it is necessary to proceed with eminent domain on an emergency basis for the health and safety of the public. Staff will continue to negotiate, with the owner in an effort to reach a.settlement. ATT*ACHMENTS: YES ~1 NO 1'3 PREPARED BY; ~'~ _ Willis W. Pope, Manager Right of Way Division Department of Utilities BOS-9891 SIGN,AT URE: COUNTY ADMI NI STRATOR 00001G / Board Agenda August 22, 1990 Page 2 Staff recommends that the Board authorize the County Attorney to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant to Section 15.1-238.1 of the Code of Virginia, and that the County Administrator be instructed to notify the owner by certified mail on August 23, 1990, of the County's intention to take possession of the easement. DISTRICT: Matoaca 000017 ,VICINITY SKETCH AUTHORIZATION TO ACQUIRE EASEMENT FOR CHESTER LANDFILL JOSEPH & NORMA PERGERSON LAKEWOOD ESTATES CARVER HOMES Zion 000018 g 000019 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE August 22, 1990 ITEM NUMBER:, 9 .C. SUB41J[CT: Refer to the Planning Commission an amendment to the Preservation Ordinance changing the application procedure for designation of historic districts. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: BACKGROUND: The County zoning ordinance requires that a minimum of sixty (60) percent of the owners of all buildings within a proposed historic district must consent to filing an application to create a County historic district. During discussions among property owners within various County historical areas, owners of undeveloped properties within prospective historic districts questioned why they could not participate in the application process. After discussion, the Preservation Committee requests that the Board of Supervisors consider an ordinance amendment to require that the owners of at least sixty (60) percent of the lots within a proposed historic district be required in order to file for the creation of an historic district. See attached ordinance. If the Board desires to consider this amendment to the ordinance they should refer the attached ordinance Planning Commission for review and recommendation. zoning to the This item was deferred for 30 days at the July 25, 1990 meeting of the Board of Supervisors. The item will be considered again at the August 2~, 1990 meeting. ATTACHMENTS: YES ~ NO I'-I Thomas E. Jacobso~- Director of Planning 4AUG90 / A: AGENDA/gok SIGNATURE: COUNTY ADMINISTRATOR 000020 BOS-9891 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 21-203 AND 21.1-26 RELATING GENERALLY TO THE PROCEDURE FOR DESIGNATING AN HISTORIC DISTRICT BE IT ORDAINED Chesterfield County: by the Board of Supervisors of (1) That Section 21-203 of Chapter 21 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Section 21-203. Procedure for desiqnating an historic district, landmarks and landmark sites. Applications for the creation of an historic district, or the designation of landmarks and landmark sites shall be filed with the director of planning, by the planning commission, board of supervisors, the owner, contract purchaser with the owner's written consent, the owner's agent or s~%M-pe~eem~-~ the owners of sixty (60) percent of the lots a~-B~m~s within a proposed historic dis- trict. The application shall be in such form and contain such information as shall be prescribed by the director of planning. The board of supervisors may establish applica- tion fees in order to defray the cost of application review. (2) That Section 21.1-26 of Chapter 21.1 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 21~I-2~.~ Procedure for desiqnatinq district, landmarks and landmark sites. an historic Applications for the creation of an historic district, . or the designation of landmarks and landmark sites shall be filed with the director of planning, by the planning commission, board of supervisors, the owner, contract purchaser with the owner's written consent, the owner's agent or s~-~68~-~e~ee~-~ the owners of sixty (60) percent of the lots a~-B~~ within a proposed historic district. The application shall be in such form and contain such information as shall be prescribed by the director of planning. The board of supervisors may establish application fees in order to defray the cost of application review. SM/bam149.txt (5/31/90) 1 000021 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: August 22, 1990 ITEM NUMBER: 10.A. SUB4ECT: Public Hearing: Exchange of Land Parcels for Huguenot Park COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Board of Supervisors is requested to approve exchange of a .6 acre parcel in Huguenot Park for two (2) inholding parcels of nearly equal acreage and appraised value. BACKGROUND: Two small parcels nearly separate a four (4) acre portion of Huguenot Park from the remainder of the 56 acre park. Acquisition of the inholdings would allow construction of better vehicular and pedestrian access to existing picnic and tennis facilities. The owners of the inholding parcels, Mr. and Mrs. Aubrey A. Adcock, and Mr. James A. Adcock, are agreeable to the exchange. Ms. Ruth W. Burke of First Virginia Realty Company represents the Adcocks in this transaction, and the proposed purchase contract calls for payment- of a commission of 5% of the property value ($6,565) to be paid to First Virginia Realty Company. Funds for this cost are available from Parks Improvement Bond Funds from Greenfield Elementary School where proposed projects have been completed. The remaining funds from the Greenfield Project ($10,264.58) will be used to pay real estate fees and to construct trails across the newly acquired parcels. PREPARED BY~M~I~d D/. ~'P~e~e" St{th, Jr. Director of Parks and RecreatiOn ATTACHMENTS: YES II NO [] SIGNATURE: COUNTY ADM I NI STRATOR 000022 DEED OF EXCHANGE - HUGUENOT PARK August 22, 1990 Page 2 RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the County Administrator to execute the contract and deeds for acquisition of two (2) inholding parcels in Huguenot Park and to authorize the County Administrator and the Chairman to execute the deed for conveyance of the .6 + parcel to the Adcocks. Staff recommends that the Board of Supervisors transfer the remaining balance of funds in the 1988 Greenfield Elementary School Parks Improvement Project to the Huguenot Park Project. 000023 HUGUENOT PARK COUNTY OF CHI::I~TI:RFIEI. D Counlry Place Subd~vin~n Greenlmld PARCEL Jotm lion -Wilh~ kk,~o~lal PARCEL 2 LEGEND: PICNICpi_P9 AREAS: O ATHLETIC FIELDS: FB Football SF Soccer COURT GAMES: B Basketball T Tennis AG Azalea Garden PV Pavilion S Shelter R Restroom M Maintenance ~ Playground " Lde Course '' Nalure Inlerprelive Station itt Walkways ::m Bridge / Deck ..IITI Roods and Parking Apprgximate Bounaaries 100~ Road Frontage · VALUE CONCLUSION In conclusion, after considering all Pertinent facts, assumptions and observations set forth in this report, it is the considered opinion of this appraiser that the market value of each of the subject properties as of December 1, 1988 is: Parcel 1 - .67 acres ONE HUNDRED SIXTEEN THOUSAND, SEVEN HUNDRED DOLLARS ($116,700.00) Parcel 2 - .287 acres FIFTY THOUSAND DOLLARS ($50,000..00) Parcel 3 - .346 acres SIXTY-SEVEN THOUSAND, EIGHT HUNDRED DOLLARS ($67,800.00) -40- 00002,5 Location Sketch Subject Parcel ~.67 Acres 000026 Subject.No. 3 0.346 Acres 79 acre parcel with right of ~se bein'g enjoyed by the owners of Subjects 2 & 3 and Chesterfield County. ect No. 2 0.287 Ac~e's Location Sketch Parce~ ~, 3 ~ 50' S~ri~000027 BOARD OF SUPERVISORS C. F. CURRIN, JR.,CHAIRMAN BERMUDA D~STRICT MAURICE B. SULLIVAN, VICE CHAIRMAN MIDLOTHIAN DISTRICT G. H. APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR FROM: DATE: SUBJECT: Richmond News Leader Chesterfield County Board of Supervisors August 13, 1990 Meetings and Coming Events One (1) time, Wednesday, August 15, 1990 Please confirm by calling the Clerk to the Board of Supervisors Office at 748-1200. Also, please fax me a computer printout of the ad--Fax #748-1006. lJoan s. Oolezal Clerk to the Board of Supervisors /tp Attachment BOARD OIt: SUPERVISORS C. F. CURRIN, JR.,CHAIRMAN BERMUDA DISTRICT MAURICE B. SULLIVAN, VICE CHAIRMAN MIDLOTHIAN DISTRICT G. H. APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT CHESTERFIELD COUNTY P.O. Box 40 C H EST ER FI ELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR FROM: DA~E: SUBJECT: Progress Index Chesterfield County Board of Supervisors August 13, 1990 Meetings and Coming Events One (1) time, Wednesday, August 15, 1990 Please confirm by calling the Clerk to the Board of Supervisors Office at 748-1200. Also, please fax me a computer printout of the ad--Fax ~748-1006. PLEASE SEND TEAR SREETWIT~ BILL. Joan S. Dolezal Clerk to the Board of Supervisors /tp Attachment TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular meeting on August 22, 1990 at 9:00 a.m. in the County Board Room at Chesterfield Courthouse, Chesterfield, Virginia, will hold public hearings to consider: The exchange of a .6 acre parcel, owned by the County and located in Huguenot Park, for two parcels owned by Aubrey A. Adcock and also located within the Park, which parcels contain .287 and .346 acres, respectively. All three parcels are located in the southeast portion of Huguenot Park in the vicinity of or adjacent to Early Settlers Road. e The donation to the Forest View Volunteer Rescue Squad of an irregular shaped parcel, slightly less than one acre in size, of unused property located adjacent to Station 9, Buford Road Fire Station, between the fire station and the site now occupied by Contel Cellular, subject to a first right of refusal held by Colonial Twenty-Two Associates, Pinerich Associates and Corporate Hills Associates, to be used to construct a squad house for administrative activity as well as for operating ambulances to serve County rescue needs. Copies of the plats are on file in the County Administrator's Office, Chesterfield, Virginia, and may be examined by all interested persons between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. An Affiliat9 of Media General P.O. BOX C-32333 RICHMOND, VIRGINIA 2329,'3-0001 804-64-9-6000 __ ACCOUNT NUIV~BER -- DATE DATE AODEI DESCRIPTION ~ CHARGE5 t RATE i!;I",IEiE'; :I:~ E)I::' I:;','t..]~',.l!i!~ CREDITS INCHES TOTAL I AMOUNT ~d 5:00 p.m., ~* ....... ' FridaY. RICHMOND NEWSPAPERS, I~C. Publisher of THE ~H,~'Q, D NEWS LEADER ~cC~U~d'k~t; ~E~.~,, ~ ~AUG 1 5 t990 98 ~gG I 1 ?~ 2: ~chmond, Va ..................................... This is to ¢erti{y that the attached ........ :. .................. ~ ................. was published in The Richmond News Leader, a newspaper pub- lished in the City of Richmond, State of Vir~nia. AUG 0 8 1990 AU6 AU6 0 S 1990 · be Qrst j~sert~ei~ ¢~e~ ............ ~ ............................................ Sw~, t~ ~dbefore me i ~t.t.. ' ~ ' it of Richmoa& ~~~Fas,~,,-~, ~"*' ": ........................... ::TE~ ................ ~ -, % CASH DISCOUNT IF PAID BEFORE 15[h OF THE SUCCEEOING MON- DISCOLiNT At.I-O~~/ED TF ER~&FTFR -Newspapers, Inc. An Affiliate of Media General P.O. BOX C-32333 RICHMOND. VIRGINIA 23293-0001 804-649-6000 SUPE RV I SO R CUSTOMER ACCOUNT NUMBER 2 ;.-.-I 0806 DATE 12AUG90 DATE I...EGAL Cl._ASS I F I ED DESCRIPTION CHARGES IRATE ICINES CREDITS TOTAL INCHES AMOUr RICHMOND NE~'SPAPERS, INC. Publisher o£ THE RICHMOND NEWS LEADER Richmond, Va ..... .~..U..G....~...5... J.~..9.0. .......... wasTph~Sb~l]:~l:~r':~f~hea~ch~matot:~h~ed~s ne~ ~spap~'r~"ub- lished in the City of Richmond, State of Virginia. AUG t5 m~ The first insertion being ~iven ............... . ..... ].'::'.:...':..~.'...:~i?:.:. ............ Swor~n~?~nd, sq~c.~b~ed..b, efo.reme ,~ g ~ /'~j J . ~ Notary~blic ..... (J State of Vircnia City of RichmOnd eil~/m,tem, a,,,,..-,,, ~.- '. , - ~UPERVJSOR, AOg]'S. ~ D~~~~N,,~ z~, z~D~. .............................. ~. ................ 126.2 ~ % CASH DISCOUNT IF PAIl OR BEFORE 15th OF THE SUCCEEDING MOl NO DISCOUNT ALLOWED THEREAFTER. AFFIDAV , OF PUBLISHED ADVtRTISING STATE OF VIRGINIA City of Petersburg r~ S. At~son COX, being duly sworn, do, upon my oath, depose and sa), that I am Advertising Manager of TItE PROGRESS-INDEX, a newspaper printed in said City and State, and that the advertisement of Take Notice Board of Supervisors of Chesterfield was published in said paper on August 15, 1990. Sx~subscribed. day o{_'~ before~.q/me theft. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE:, August 22t 1990 ITEM NUMBER: 10.B. SUB~gCT: Public Hearing Date to Consider the Donation of Land to the Forest View Volunteer Rescue Squad COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The County owns unused property located adjacent to Station 9, Buford Road Fire Station between the fire station and the site now occupied by Contel Cellular. The parcel is of an irregular shape slightly less than one acre in size. (See attached plat.) If donated to the Forest View Rescue Squad, the site would be used to construct a squad house for administrative activity as well as for operating ambulances to serve the County's rescue needs. The property is already zoned for its intended use, but prior to development the rescue squad must obtain site plan approval. This conveyance is subject to a first right of refusal held by Colonial Twenty-Two Associates, Pinerich Associates and Corporate Hills Associates, which may be exercised until September 14, 1990. If the Board approves the sale, and the right is not exercised, this conveyance will take place after that date. ATTACHMENTS: YES lq PCA/bam4669: B31 NO m~ SIGNATURE COUNTY ADMI NISTRATOR oooo,. BOS-9891 O. 7367 ACI~ES PL,4 T O. ?,..3~0'7 ,,4f.,,E£ OF L,~ILID ,._filTdA TLO LIOt~.Tt-I D,a' LI.,D. l~.Ol__lT"'F_. ILIO. ~:,0- AitlLDL_L~ TH/A/-/ TL_/I~'dPI~.E. , )t.J HARVEY L. PARKS, INC 4508 W. HUNDRED RD. CHESTER, VA. 748-8641 748-0515 DATE- 7-//- q4~ SCA[E:, !,,' - '~0' DU^WN .v. ~. ~v'.~. c.~c,~l~ .Y.w. E-. C CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: August 22, 1990 SUB4[CT: State Road Acceptance ITEM NUMBER: ll.A. 1. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: CLOVER HILL DISTRICT: Chatmoss Standing Oak, Phases I and II Tillers Ridge Winters Hill' Place ATTACHMENTS: YES II NO [] Rich&~d M..McElfish, P.E. Director Environmental Engineering SIGNATURE: COUNTY ADMI NI STRATOR 000029//-'- MEMORANDUM FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Chatmoss August 22, 1990 Chatmoss Road Chatmoss Court CHATMOSS ing O000C O FROM: SUBJECT: MEETING DATE: MEMORANDUM Board of Supervisors Environmental Engineering State Road Acceptance - Standing Oak, Phases I and II August 22, 1990 Standing Oak Lane Standing Oak Road Standing Oak Court Standing Oak Place STANDING OAK PH. I 00003 MEMORANDUM TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Tillers Ridge August 22, 1990 Providence Hills Terrace Providence Hills Drive Providence Hills Court TILLERS RIDGE 00003 FROM: SUBJECT: MEETING DATE: MEMORANDUM Board of Supervisors Environmental Engineering State Road Acceptance - Winters Hill Place August 22, 1990 Winters Hill Place Winters Hill Circle Winters Hill Court WINTERS HILL PLACE 000033 CHESTERFIELD COUNTY BOARD OF SUPERVISoRs AGENDA MEETING DATE : August 22, 1990 Award of Contract and Committee on the Plan. COUNTy ADMINI~STRATOR,S COMME_M_[_N_TSNTS: ITEM NUMBER:~l~ll.A.2. Appropriation of Funds for the Future,s Long-range Strategic SUMMARY OF INFORMATION: The Chesterfield County Committee on the Future took proposals for consultant services to provide the County with a long-range strategic plan. After interviewing the top four firms, it was determined that Economics Research Associates (ERA) was the most qualified for this project. The Com~ittee felt that the structure of ERA's plan closely aligned with the ,,strategic vision" approach to the long-range plan. The Committee recommends that ERA be selected for this project at a total of $82,500. Currently, there is $50,000 in the Committee on the Future budget, which includes $35,000 that was approved in the FY91 budget, and $15,000 from unspent FY90 funds for consultant services. ACTION REQUIRED: The Committee on the Future requests that the Board of Supervisors authorize the County Administrator to execute a contract with Economics Research Associates and appropriate the additional $32,500 to cover the full cost of the project. PREPARED ~mes Jk/L. Steg~aier {~=~rector, Budget & 4~anagement ATTACHMENTS: YES ~ NO [] Bos2:R059 SIGNATURE: COUNTY ADMI NI STRATOR 00003,1 Board of Supervisors Agenda Item August 22, 1990 SUbject: Award of Contract and Appro . . Page 2 Committee on the Future,s L~~ of FUnds for = ~nge Strategic Pla~ BUDGE~ & MANAGEMEN~ COMMENTs: Staff recommends that if the Board of Supervisors approves the recommendation of Economics Research Associates, that the funds be taken from the Board Contingency Account. The current balance is $85,016. This action Would leave a balance of $52,516 in the contingency account. Bos2:R059 ~udget & Management 000085 CHESTERFIELD COUNTY BOARD OF' SUPERVISORS AGENDA MEETING DATE: Aucjust 22 1990 ITEM NUMBER:._________~=.~.3. SupPlemental FY-90 Revenue Sharing Program COUNTY ADMINISTRATOR,s COMMENTS: SUMMARY OF INFORMATiOL~;. The Board is requested to designate a project for the FY-90 supplemental "revenue sharing,, highway improvement program. BACKGROUND: The Virginia Department of Transportation (VDOT) has advised the County that $15,020 in supplemental "revenue sharing" funds are available for FY-90. To maximize the amount of funding available for County road improvements, staff is recommending that the Board match the supplemental funds from the previously appropriated .funds designated for the Genito Road widening project from Route 360 to Old Hundred Road. The County's Revenue Sharing Project Development Schedule adopted by the Board in June, sk~ld be revised to reflect the supplemental allocation. RECOMMENDATION: Staff recommends that the Board adopt the attached resolution designating the Genito Road widening project for the FY-90 supplemental revenue sharing program. The revised Revenue Sharing Project Development Schedule should also be approved. A29 ATTACHMENTS: YES I[2/' NO [] SIGNATURE: COUNTY' ADMI NI STRATOR O0003G CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on August 22, 1990 at 9:00 a.m. WHEREAS, Section 33.1-75.1-of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to 25% or $500,000 whichever is greater of funds received by it during the current fiscal year pursuant to "State and Local Fiscal Assistance Act of 1972" for use by the Board to construct, maintain, or improve primary and secondary highway systems within such County, and WHEREAS, the Virginia Department of Transportation (VDOT) has notified the County that $15,020 is the maximum amount of Chesterfield County funds that will be match by the State as a supplemental FY-90 allocation. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors designates the Genito Road Project from Route 360 to Old Hundred Road as the FY-90 supplemental revenue sharing project. BE IT FURTHER RESOLVED, that the County's $15,020 of matching funds will be provided from the previously appropriated but unmatched funds designated for the project. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors 0 0 0 0 3 ? dt ,-t ~D 0 mO 0 o o o t~ 0 o o o 0 0 0 0 0 o o o 4-11:011--I 8o .. 4-1 o o o o o 0 o o o o o 0 ~ o o 0 o o 000088 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: SUBJECT: August 22, 1990 ITEM NUMBER: Route 360 Widening from Turner Road to Courthouse Road ll.A.4. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Board is requested to approve the attached statement supporting the widening of Route 360 from Turner Road to Courthouse Road. BACKGROUND: The Virginia Department of Transportation has scheduled a location and design public hearing for September 6, 1990 at 7:00 p.m. at the Knights of Columbus-Bishop Ireton Center, located at 3300 Old Courthouse Road, to consider the proposed widening of Route 360 from Turner Road to Courthouse Road. A summary of the major aspects of the project follows: VDOT proposes to widen the existing four-lane divided highway to a six-lane, divided highway. A 32-foot wide grass, depressed median will be provided. Continued next page - ATTACHMENTS YES ~ NO [] PREPARED BY;- ~.. J. McCracken ~_irector of Transportation SIGNATURE COUNTY ADMINISTRATOR 000039/,/' Route 360 Widening Agenda - Page Two Approximately one-third of the highway will have curb and gutter (the eastbound lanes from Courthouse Road to Fordham Road, and both east and westbound lanes from Manchester High School through Turner Road). The existing horizontal alignment on Route 360 will be retained. The Hicks Road/Walmsley Boulevard intersection will be realigned. Fordham Road will be relocated to align with Gregory Pond Road. The current traffic count on Route 360 ranges from 38,950 to 42,775 vehicles per day. By the year 2011, VDOT projects the traffic will increase to 47,980 to 51,980 vehicles per day. The bridge at Falling Creek will be replaced. The new bridge will be approximately one foot higher than the existing. The bridge will be lengthened to improve flood protection for the new highway. The westbound lane bridge at Pocoshock Creek will be removed. The eastbound lane box culvert will be widened and extended to accommodate the westbound traffic. · Several existing roads will be altered: The eastern intersection of Ladino and Route 360 will be eliminated. A cul-de-sac will be constructed at the terminus of Ladino. The Snyder Road intersection with Route 360 will be eliminated. A cul-de-sac will be constructed at the terminus of Snyder. The Lockhart Road intersection with Broadstone Road will be eliminated. A cul-de-sac will be constructed at the terminus of Lockhart. The bus-loop at Manchester High School will be reconstructed and a traffic signal installed. Several existing crossovers will be closed to achieve proper spacing and to conform to staff's crossover plan. New traffic signals will be installed at Manchester High School and at Oxbridge Road. 000040 Route 360 Widening Agenda - Page Three The project will be constructed in two phases. The first phase, scheduled for construction in the spring of 1992, will begin at Turner Road and extend through Walmsley Boulevard. The second phase, scheduled for construction in the winter of 1993, will begin at Walmsley and extend to Courthouse Road. · The estimated cost of the project is $23,125,000. Three families will be displaced with the project (Walmsle¥/Hicks Road intersection area). There are no businesses, farms, or non-profit organizations being displaced. VDOT has incorporated most of staff's recommendations into the proposed plan. The following changes in the plans are still recommended: Sidewalk must be provided on the reconstructed bus loop at Manchester High School. The loop must also be widened at the Route 360 intersection to provide separate turn lanes at the proposed traffic signal. 2. Landscaping should be provided in the median. The upgrading/extension of Pocoshock Boulevard south of Route 360 should be incorporated into the Route 360 project. RECOMMENDATION: Staff recommends that the Chairman present the attached statement at the public hearing. Attachment 000041 RocXwood Perk PROPOSED HIGHWAY IMPROVEMENT HULL STREET ROAD (RT. 360) IIIii111 AREA TO BE IMPROVED 000042 PUBLIC HEARING STATEMENT ROUTE 360 WIDENING PROJECT FROM TURNER ROAD TO COURTHOUSE ROAD AUGUST 22, 1990 I AM C, Fi CURRIN, JR,, CHAIRMAN OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, ON BEHALF OF THE BOARD, IT IS MY PLEASURE TO APPEAR BEFORE YOU TONIGHT TO EXPRESS OUR SUPPORT FOR THE WIDENING OF ROUTE 360 FROM TURNER ROAD TO COURTHOUSE ROAD, TRAFFIC HAS INCREASED DRAMATICALLY ALONG THIS SECTION OF ROUTE 360, NOW INTHE PEAK PERIODS, WE HAVE MAJOR TRAFFIC BACK-UPS OF ALL OF THE SIGNALIZED INTERSECTIONS, WE ARE DELIGHTED THAT IMPROVEMENTS WILL FINALLY BE CONSTRUCTED WHICH WILL RELIEVE THIS CONGESTION, THE BOARD SUPPORTS YOUR DESIGN FOR THE WIDENING OF ROUTE 360, THERE ARE THREE ITEMS WE WOULD LIKE ADDED TO THE PROJECT, FIRST IS THE SIDEWALK AROUND THE RECONSTRUCTED BUS LOOP AT MANCHESTER HIGH SCHOOL, THIS SIDEWALK IS ESSENTIAL FOR THE SAFETY OF THE STUDENTS, THE SECOND IS THE RECONSTRUCTION OF A SHORT SECTION OF POCOSHOCK BOULEVARD SOUTH OF ROUTE 360, IF POCOSHOCK IS LEFT AS CURRENTLY SHOWN ON YOUR DESIGN THE TRAFFIC SIGNAL WILL NOT WORK AS EFFICIENTLY AS IT COULD, THE THIRD ITEM IS LANDSCAPING, WE HAVE TRIED VERY HARD TO IMPROVE THE APPEARANCE OF THE DEVELOPMENT OCCURRING ALONG OUR MAJOR HIGHWAYS, PROVIDING LANDSCAPING IN THE PROJECT WOULD BE CONSISTENT WITH THE STANDARDS WE HAVE SET THROUGHOUT THE COUNTY, 000043 AGAIN, THE BOARD OF SUPERVISORS FULLY SUPPORTS THE WIDENING Of ROUTE 360 AND ENCOURAGES YOU TO PROCEED AS SOON AS POSSIBLE, IF YOU HAVE ANY QUESTIONS, I WILL BE GLAD TO ANSWER THEM, A:DOC1,RJM/19 00OO44 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: August 22, 1990 ITEM NUMBER: SUBJECT: Chester Village Landscaping Project ll.A.5. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Board is requested to appropriate $3,000 from the Bermuda District Three Cent Road Fund for the Chester Village Landscaping Project. BACKGROUND: In June, 1990, the Board of Supervisors appropriated $3,000 from the Bermuda District Three Cent Road Fund for the Chester Village landscaping project. An additional $3,000 appropriation is requested. RECOMMENDATION: Staff recommends the Board adopt the attached resolution appropriating an additional $3,000 from the Bermuda District Three Cent Road Fund for the Chester Village Landscaping Project. DISTRICt: Bermuda A27 ATTACHMENTS: YES I~ NO [] PREPARED BY; ~. J. McCracken ~_irector Transportation SIGNATURE: COUN~~TY DM I N I STRATOR 000045 Agenda Item August 22, 1990 Chester Village Landscaping Project Page 2 BUDGET & MANAGEMENT COMMENTS: This action would leave a balance of $12,600 in the Bermuda District Three Cent Road Fund. The additional allocation for FY91-92 will be handled through the budget process. j~s j. L; St~gmaler,/Director dget & Mg. nagement -- JJLS/rp 000046 CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on August 22, 1990 at 9:00 a.m. WHEREAS, Route 10 through the Village of Chester is being widened to a four lane facility, and WHEREAS, the Kiwanis Club of Chester is landscaping project to enhance the quality of Village, and planning a life in the WHEREAS, the Board of Supervisors wishes to assist the Kiwanis Club in the project, and WHEREAS, the Board appropriated $3,000 in June, 1990 for the project. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors appropriates an additional $3,000 for the project from the Bermuda District Three Cent Road Fund. BE IT FURTHER RESOLVED, that the Board intends to appropriate an additional $3,000 in FY 1991-92 from the Bermuda District Three Cent Road Fund for the project. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors 0000,!7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: August 22, 1990 ITEM NUMBER: ,. SUBJECT: Midlothian Public Transportation Study ll.A.6. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Board is requested to approve an addendum to the County/RRPDC agreement for the Midlothian Transportation Study. BACKGROUND: In 1988, the Board authorized staff to execute an agreement between the County and RRPDC for a Midlothian Public Transportation Study. RRPDC funds for the study must be renewed on an annual basis. County funds for the project have previously been appropriated. Staff is, therefore, requesting authority to execute an addendum to the original County/RRPDC agreement extending the study through June 30, 1991. RECOM~RNDATION: Staff recommends that the Board authorize the County Administrator to execute the addendum to the County/RRPDC Public Transportation Study Agreement. A28 ATTACHMENTS: YES d NO [] R.J. McCra~e~ ~ Director of Transportation $1$NAT URE: COUNTY ADMINISTRATOR 000048 Richmond Regional Planning District Commission .I04 West Laburnum Avenue, Suite 101 P, dchmond, Virginia (804) 358-3654 - SCATS (804) 367-t546 - FAX (804) 358-5386 AN ADDENDUM TO THE AGREEMENT FOR THE UTILIZATION OF PASS-THROUG~ UMTA AND STATE TRANSIT FUNDS IN THE RICKMOND AREA FOR FISCAL YEAR 1989 (JULY 1, %988 TO JUNE 30, %989) BETWEEN THE RICHMOND REGIONAL ~LAI~NING DISTRICT COMMISSION AND CHESTERFIELD COUNTY DATED DECEMBER 6, %988 In accordance with Article XVI of the subject Agreement, the following amendment is hereby agreed to: Ail work shall be completed and all required reports filed no later than June 30, 1991. Ail other provisions remain in full force and except insofar as they conflict with this Addendum. effect WITNESS: WITNESS: By: RICHMOND REGIONAL PLANNING-' DISTRICT COMMISSION ,.Exe=ut lye Director CHESTERFIELD COUNTY By: County Administrator 000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: Ausust 22, 1990 ITEM NUMBER: SUB4~CT: Request for Bingo/Raffle Permit ll.A.7. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County Attorney's Office has reviewed the following applications for bingo/raffle permits and has determined that the applications meet all statutory requirements: Orsanization Type Year Reams Road Athletic Association Raffle 1990 Raffle 1990 Raffle 1990 Woodmont Recreation Association Clover Hill High School Marching Band - Keynotes ATTACHMENTS: YES I-I NO I PREPARED BY; Steven L. Micas County Attorney 21bingo/b31 SIGNATURE:, C OUNT~~Y A MI NI STRATOR 000050 BOS-9891 APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES The undersigned application, pursuant to §18.2-340.1, et seq. of the Code of Virginia, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games , raffles ~, , or both durin~ the IqqO calendar ye.r. This application is for a new X or renewal ~ permit. I~n support of this application~ the applicant offers the following information under oath: 2. Address of orga.ization's headquarters: 3. Address where all records of receipts and disbursements are permanently filed: Name and address o! ~er of ~he proper~y flescribed in 3 above. 5. Address or addresses ~ere bingo g~es will be held or raffle drawings conducted: NO~: ~IS PE~IT IS V~ID ONLY AT T~ ~O~ LO~TION. 6. Dates or days of week and time when bingo games or raffles will be held at the above address(es): ~4FFz4.~ vv'~z.z. ,'31! h~ ~m' J4T o~ 7.' Tree patrons are admitted and sales begin: 8. Date ~en organization was founded: [ ~ ~ O 9. Fms your organization been in existence and met regularly in Chesterfield County for two years immediatelyprior to m!king this application? Yes ~,' No I0. Is your organization currently and has your organization always been operated in the past a~ a non-profit organization? Yes / No __ 11. Internal Revenue Code section for tax-exempt status was granted (if applicable) 12. State the specific type and purpose of your organization: ~ 'f~ £~-/3~ ~/;~v~O/f~ 13'. If renewing a permit, were financial report,s filed on time and in compliance with applicable legal requirements? Yes No 14. 15. List below gross receipts, if any,-from all sources related to the operation of bingo games or instant N/ error the 12-month period immediately prior to the date of this application: bingo by calendar quart 1st qtr: $ 2nd q~r~ S 3rd qtr: $ 4th qtr: $ Officers of Organization: Name Address Bus. Phone Home Phone Vice President: Secretary: 16. 17. Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles: Name: ~ .-~/~l ~7~ Address: //~ Home Telephone Number ~3~-5~ Business Telephone Number:' Do you, and each officer, director and member of the organization fully understand the following: It is a violation of law to enter into a contract with any person, firm~ association, organization (other than another qualified organization pursuant to §18.2-340.13 of the Code of Virginia), partnership or corporation of any classification whatsoevgr, for the purpose of organizing, managing or conducting bingo games or raffles? Yes ~ No -over- cdl166B:C~2 B. The organization must maintain and file with the County's Internal Audit Department complete records of receipts and disburseme~ts pertaining to bingo games and raffles as required by State and County Law~ and that such records are subject to audit by the County's Internal Audit Department? Yes ~/ No -- The organization must remit an audit fee of 1% of gross receipts with the Annual Financ~al Report not later than November 1 unless gross rece£pts are less than $2,0007 Yes ~/ No -- The organization must furnish a complete list of its membership upon the request of the County Internal Audit Department or other designated representative of the Board of Supervisors? Yes /, No Any organization found in violation of §18.2-340.10 of the Code of Vir~inia~ authorizing this permit is subject to having such permit revoked and any organization or person~ shareholder~ agent~ member or employee of such organization who violated §18.2-340 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Vtr~inia~ may be guilty of a felony? Yes ~'/' No __ The organization must providewrttten notification to the County Internal Audit Department of any change i~elected officers or bingo chairperson during the calendar year covered by this permit? Yes ~' No Name: Title: Address: Business Phone: 18. Your organization must attach a copy of the organization's charter, articles of incorporation~ bylaws, or other legal documents which describe the specific purposes for which the organization is chartered or organized and must complete the Resolution below. 19. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee. 20. Additional pages where necessary to fully complete this application may be attached. 2i. Have you and each officer of your organization read the attached permit and do you and each officer agree on ~ehalf of the organization to comply with each of the conditions therein? Yes %/ No 22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road~ Administration Bldg, Room 503. 23. I nere~y swear o~ affi~'~d~ t~ p~naiti~ of perjury as set forth in §18~2-434 of the Code of Vir~ini~ that all of the above questions have been completely answered and that all the statements herein are true to the best o~mj~kno~orma and belief? WITNESS the following signatures ~:__~ STATE OF VIRGINIA " Subscribed and sworn to ~e~:o , z~ ~---~ ~ Co~tssion ~pires: ~-// RESOLUTION day of ,~/..7.., 19 ~/~ (date resolution passed), that ~,~t~ ,~! ~1~t) is hereby author£zed to apply to the 6~aesterfield Co y Board of calendar year. cd11668:C42 oad ftthletic ' f soci,ation ROAD ATHLETIC ASSOCIATIO}; By-Laws Article I - }:ame: The name of this Association shall be Reams Road Athletic Associa- tion (hereinafter referred to as "the Association".) (R.R.A.A.) Article II - Purpose: 1. The purpose shall be to create, sponsor, organize and support youth athletic programs within the Reams Road Elementary School District, or within the boundaries as established by the respective county sports league and/or association(s) of which the RRAA is a member, and in doing so, to teach youth, through playing experience, the fundamentals of sports character and good sportsmanship. 2. The Association is organized solely for charitable and educa- tional purposes; no part of the net earnings of the Association shall inure to the benefit of any individual; it may engage only in activities that are in the furtherance of a charitable or educational purpose within the intendment of Section 501 (c) (3) of the Internal Revenue Code of 1954, as now or hereafter amended; no substantial part of the activities of the Association shall be the carrying on of propaganda, or otherwise a~tempting to influence legislation; and the Association shall not participate in or intervene in (including the publishing or distributing of statements), any political campaign on behalf of any candidate for puDlic office. · Article III - Eligibility: Eligibility to participate in the Association's activities will be determined pursuant to these By-Laws and the rules, policies, and regulations adopted by the Association. Article IV - }{embers: 1. The members of the Association shall consist of Family I~embers and Associate Me~ers meeting the qualifications set forth in the rules, policies, regulations and By-Laws of the Association. a. Family Memberskip. Any person who is a guardian of a minor child or the head of a household or family residing within the boundaries as established by the respective county sports league and/or association(s) of which the RRAA is a member, who desires to participate in the Associa- tion's activities, shall be eligible to apply to the Board of Directors for a Family Membership in the Association. Each such applicant shall be granted a Family Membership upon acceptance of his or her application by tke Board of Directors and payment of such dues as may be required REVISED 9-19-85 Page 2 under the By-Laws. Each Family Membership shall be entitled to one vote, which vote must be cast by the guardian or the head of the household or family (or a spouse) in person. b. Associate Membership: 1. Other interested families, persons, businesses or groups shall be eligible for an Associate Membership upon application, approval by the Board of Directors, and payment of such dues as may be required under the By-Laws. Associate Memberships shall have no voting rights. 2. Parents or guardians of children participating in the activities of the Association and all coaches, team managers and sponsors, if any, shall be Mer~ers of the Association. Article V - Dues and Fees: 1. Membership (Family and Associate) dues are to be set annually by the Board of Directors. Membership dues are payable once every twelve months at the beginning of the first sport participated in (calendar year). Associate dues are not to exceed the amount set annually for Family membership dues. 2. Any member who has two (2) or more children of the same family participating in activities within the same calendar year will only have to pay as follows: 1st child - full amount; 2nd and additional children - no annual membershp dues. 3. Participation fees are recommended by the individual Sports Dire6tor, with the approval of the Board of Directors, to be payable at the time of each participating registration. 4. The Board of Directors shall have the authority to suspend the dues and/or registration fee when payment by the youth or his/her parent or guardian will create an undue hardship. 5. The Board of Directors may suspend dues and/or fees as deemed appropriate by action of the Board. Article VI - Membership Conduct: 1. Any Member or his or her child or ward may be suspended by the Board of Directors for actions Deemed Detrimental to the Association as established by the serving Board. The suspended Member or child will not participate in the Association's activities during the period of suspension, which shall be set by the Board. 2. Any Member or his or her child or ward may be expelled by a three-fourths vote of the Board for actions that are Deemed Seriously Detrimental to the Association as established by the serving Board. Membership dues and playing fees are not refundable to expelled Members. REPISED 9-19-85 Page 3 3. Any Member or child who is suspended or expelled will be granted, upon request, a hearing before the Board at which time the Board will reconsider the suspension or expulsion. Thereafter, the Board's decision will be final and subject to no further appeal. 4. Any Member or child who is suspended or expelled by the Board shall be notified as soon as possible by the President of the Associa- tion. 5. Any manager~ coach, or sponsor may be dismissed from their position by the Board of Directors and shall have the privilege of requesting a personal hearing before the Board of Directors.prior to a final vote. ~ Article VII - The Board of Directors: 1. The property, affairs and business of the Association shall be managed by the Board of Directors of the Association (the "Board"), and, except as otherwise expressly provided by law, the Articles of Incorporation, and these By-Laws, all of the powers of the Association shall be invested in such Board. 2. The Board of Directors shall not exceed (16) sixteen in number. The number of officers and directors may be increased or decreased at any time by amendment of these By-Laws, except that in no event shall there be less than eight (8) officers and directors and no decrease in the number of officers or directors shall have the effect of shortening the term of an incumbent officer or director. (2a). At the 1st annual election of the officers and directors, the Board shall be divided equally into two (2) classes. Class A, whose terms of office shall be two (2) years; and class B, whose term of office shall be two (2) years except for the first year of election to the Board the term will be one year. If the Board consists of an odd number of directors, the extra director shall be class B. In each year following the first annual election, after acceptance of these By-Laws, the class of officers/dirgctors whose terms shall expire in such year will be succeeded by officers/directors elected for terms of two years each. (Upon approval of these By-Laws, the existing officers and directors will remain in office until the annual election of officers in October, 1985.) (2b). The officers and directors shall be family members elected by a majority of those family members in good standing, present at the annual membership meeting, a quorum of the Board of Directors also being present. (2c). In the case of death, removal, or resignation, replacements on the Board will be selected by those remaining Board members, except for the office of President, which is otherwise provided for in Article IX, Section 3b, #3. REVISED 9-19-85 Page 4 Article VIII - Meetings: 1. The annual Membership meetin~ shall be held in October of each year, commencing in 1985, on a date determined by the Board of Directors. Minimum 15 days notice must be given to all Association Members and not more than a 60 day advance notice being given. The annual meeting shall not be prior to, coincide with or follow any planned RRAA meeting. (la). Regular Board of Directors meetings shall be held monthly at a date, time and place determined by the Board of Directors. (lb). A quorum for all Board of Directors meetings and the annual meeting, shall be fifty-one (51) percent of those members then in office. The act of a majority of officers and directors present at a meeting at which a quorum is present, shall constitute the act of the Board of Directors. Less than a quorum of the officers and directors may adjourn the meeting to a fixed time or place, no further notice of any adjourned meeting being required. (lc). Special Board of Directors and/or Special Membership meetings may be called at any time by the President or one-third of the elected members to the Board of Directors then in office. 2. Notice of all meetings of the Board of Directors shall be given to the Board at least five (5) days prior to the date of the meeting unless waived 10 days prior to such meeting by all Directors in office. The notification shall state the time, date and place of the meeting, (exception of annual meeting, a 15 day notice being given.) 3. The Board of Directors may participate in a meeting by means of a conference telephone or similar communications equipment pursuant to which all persons can hear each other and act without a contiguous type of meeting if a consent in writing setting forth the action so taken shall, be signed by all Directors in office. This variance may only be used for special meetings not to replace or circumvent a regular monthly meeting of the Board of Directors. Article IX - Officers and Directors: 1. The voting members, at the annual meeting,shall elect five (5) officers being a President, First Vice-President, 2nd Vice-President, Secretary, and Treasurer that reside within the Reams Road Elementary School geographic area. The voting members, at the annual meeting, shall also elect a maximum of eleven (11) directors, each of whom shall repre- sent one of the following portfolio: (1) Soccer (In-house), (2) Soccer (Travel), (3) Football, (4) Basketball, (5) Baseball, (6) Softball, (7) Cheerleading, (8) Ways and Means or as Directors at Large. Directors shall meet all participant/player eligiblity requirements as established by the respective county sports league and/or association(s) of which the RRAA is a member. No person may hold more than one position as stated above, with the following exception. If an Officer/Director, when elected, is serving as an Officer/Director, then he may serve in both REVISED 9-19-85 Page 5 positions until a successor is selected by the Board of Directors or elected at the annual membership meeting to complete his.previous term; not to exceed 90 days in both positions. (la). ~o more than one member of a membership family shall serve as an officer on the Board of Directors at any one time. 2. There shall be two (2) Election Classes. The term of office of each class shall be two years eac~ except as noted for the first election, that these By-Laws are in effect, in which case class B is to be elected for only one year. (2a). No officer/director may serve more than two (2) consecu- tive elected terms in any one office or as a director with the same portfolio assignment. (2b). Class A Officers/Directors - (2 year) 1. President 2. 2nd Vice President 3. Secretary 4. 5 Directors representing: a. Travel Soccer b. Football ¢. Softball d. 2 at Large Class B Officers/Directors - (2 years) 1. First Vice President 2. Treasurer 3. 6 Directors representing: a. In-House Soccer b. Basketball c. Baseball d. Ways and Means e. Cheerleading f. One at Large (The above being in agreement with Article VII, Section 2) 3. The general duties of the officers and directors are as follows: (3a). President: Shall be chairman of the Board of Directors and shall preside at all meetings of the Association and of the Board of Directors. 2. Shall have general powers and duties of supervision as are usually vested in this office. 3. Shall sign all contracts and other documents required by the laws of the State of Virginia. 4. Shall preserve order and decide all points of order that may arise pursuant to Robert's Rules of Order. 5. Shall have authority to sign checks for debts of the Association. REVISED 9-19-85 Page 6 (3b). e Shall have the authority to call a special member- ship meeting as provided in Article VIII, Section lc. Shall enforce the Association's By-Laws. Shall have the deciding vote in case of a tie. e Shall appoint an Audit Committee, not to include the President or Treasurer, to audit the Treasurer's financial records two months prior to the annual meeting and for this Committee to report its find- ings at the annual meeting following the Treasurer's report. 10. Shall appoint all other committees not otherwise provided for under duties of other officers and directors. Shall be an ex-officio member of all committees,excluding the Auditing and Nominating Committee. 11. Shall be bonded for an amount determined by the Board of Directors· 12. 13. Shall preside during nominations and elections for those positions so specified to be elected. Shall make an annual status report to the Associa- tion and the Board of Directors. 14. 15. Shall not represent a sport on any County, State, Regional or National Board of Directors except those which pertain to his position as President o~ the Association representing all sports equally. If the President assumes office from the First Vice- President position (by reason of the unfulfilled term of his/her predecessor), he/she shall be allowed to serve the remainder of the unexpired term of sport representation on any .County, State, Regional or National Board of Directors. First Vice President: mo Shall report directly to the President and assist the President as necessary. Shall preside at any meeting in the absenJe of the President. e Shall, in the case of death, removal, or resigna- tion of the President, become President until the next regular election for President. Shall assist the directors and officers assigned to him in carrying out their respective duties and responsibilities. REVISED 9-19-85 Page 7 (3c) . (3d). So Shall be responsible overall for sport activi{ies, giving direction and advice to each Sport Director, including Cheerleading. Shall present a twelve (12) month (calendar year) financial sports budget to the Board of Directors at the February Board meeting. Shall be an ex-officio member of all Association sport committees. Shall be the Chairman of the Sports Policies, Rules and Regulations Committee, which shall review them once each year and report to the Board of Directors any requested and/or recommended changes, at the February Board meeting. Secretary: Shall keep a filed, neat, accurate and legible record of all meetings and proceedings of the Association and of such correspondence as may be authorized by the Association or the Board of Directors. Shall notify the Board of Directors at least 5 days prior to its regular meetings. Shall be custodian of all papers and documents inci- dent to the proper and effective management of the Association, except the financial records and books, and shall turn same over in complete order to his successor within fifteen (15) days of leavin~ office. Shall notify the membership by written notice prior to the Association's Annual Meeting. Shall take the roll call and mark the absentees at Board meetings and maintain a record thereof. Shall maintain all insurance records and require- ments of the Association. Shall be responsible for obtaining and coordinating facilities for meetings, special events, registrations etc., or as the Board may direct. Treasurer: Shall maintain custody of the Membership and financial records of the Association. Shall keep true and accurate membership and financial records of all receipts and expenditures using normally accepted bookkeeping methods. REVISED 9-19-85 Page 8 4e e Collect and deposit within thirty (30) days all monies coming into the Association. Make payment from the Association's funds by issuing and signing the Association's checks for all legiti- mate Association debts and liabilities. Shall be bonded for an amount determined by the Board of Directors. Shall complete, maintain and submit up to date forms or other correspondence required to meet the tax liability status of the Association with Local, State and Fedgral Governments. Shall report monthly at each Board of Directors meetings the financial status of the Association. Shall make the books and records available for review by the Auditing Committee or when requested by the Board of Directors. Shall present a twelve (12) month pro- posed financial budget to the Board of Directors for approval at the March Board meeting. The Accounting year will be October 1st through September 30th for the Association. 10. Shall give a previously audited financial report at the annual meeting in October. (3e). 2nd Vice President: 1. Shall report directly to the President. Shall preside at any meeting in the absence of the President or First Vice President. Shall be responsible for the activities of the Directors and officers assigned to him. Shall be responsible for both pre-season and post- season distribution of all uniforms and equipment through the respective Sports Directors. Shall maintain an accurate inventory of all uniforms and equipment belonging to the Association. Shall have the responsibility of directing negotia- tions with vendors for uniforms and equipment to obtain the best contract that benefits the Associa- tion. Works with each Sports Director to achieve the above result. REVISED 9-19-85 Page 9 (3f). (3g). ® Shall be responsible for all storage areas, loca- tions and access to same for all uniforms, equipment, supplies, trailers, etc., of the Association. Ways and Means: 1. Shall coordinate team and activity pictures as required with respective Sports Directors. Shall coordinate publicity of activities to be published in various and diversified media including but not limited to the following: telephone, tele- vision, newspapers, magazines, bulletins, brochures, posters, billboards, signs, etc. o Shall be responsible for developing fund raising projects to increase Association revenue. e Shall present suggested projects to the Board for approval. . Shall implement and control approved projects effectively including all concessions. Shall be bonded in the amount which the Board of Directors shall dictate. Sport Directors and/or Directors at Large: 1.' Shall report to the First Vice President. Shall select head c6aches and sponsors and present them to the Board of Directors for approval prior .to the first practice of the sporting activity. The Sport Director has the responsibility for con- ducting his/her sport(s) within the By-Laws, Regula- tions and Policies of the Association and the respective County League(s) or Association(s) of which the RRAA may be a member. The Sport Directors shall be the only ones to purchase sporting equipment, uniforms or supplies. They may designate a representative to purchase and pick up equipment, uniforms or supplies, but total responsibility for that representative's actions rests with that Sport Director. Each Director/Co- Director shall notify and discuss proposed major purchases with the 2nd Vice President. Ail Sport Directors shall appoint and direct persons on committees for their assigned portfolio. Shall prepare season operating budgets and partisipa- tion fees and submit to the First Vice President by January 15th. REVISED 9-19-85 Page 10 Ail Sport Directors and the First Vice President shall constitute the Committee for the yearly review of sport Policies, Rules and Regulations of the Association. (See Article IX (Section 3B, #8). Each Sport Director shall be the primary voting representative for the Association to the County League(s) and/or Association(s) of which the RRAA is a member for that respective sport. Alternate voting representatives must be approved by the Board of Directors. e The Cheerleading Director shall be the liaison between schools for cheerleading training. 4. (a) The term of office for each Officer or Director.shall commence fifteen (15) days following the election except for new directors of on-going sports, who shall take office at the end of the current season, and shall continue until the election of a successor (Football - fall Soccer - Cheerleading.) (See Article XI, Section C6). (b) Vacancies among the Officers and Directors shall be filled by the affirmative vote of a majority of the Directors then in office except for the vacancy of President which is otherwise provided, (c) The Board of Directors shall decide on policies and pro- cedures affecting the general management of the Association. (d) Any Board member who fails to attend four (4) scheduled meetings of either the RRAA Board of Directors or respective county sports league and/or Associations(s) of which the RRAA is a member within a twelve (12) month ~eriod, shall be removed from his position and replace~ in accordance with Article VII, Section 2C. (e) Any Board member may be removed from office for cause and replaced by a (3/5) three-fifths vote of all Board members. That member shall have the privilege of appeal to the full Board of Directors as stated elsewhere in these By-Laws. Article X - Committees: 1. The Board of Directors may create and appoint Committees to assist the Directors. (a) Executive Committee: The officers, President, 1st Vice President, 2nd Vice President, Secretary and Treasurer shall constitute the Executive Committee and shall exercise its authorities and res- ponsibilities as follows: (al) Conducting the business of the Association between formal meetings of the Board of Directors. REVISED 9-19-85 Page 11 (a2) Exercising, on an emergency basis, the authority of the Board of Directors except that the Board may subsequently overrule such Executive Committee actions at its next regularly scheduled meeting. (a3) Conduct the initial review and refinement of such rules and regulations, policies and procedures as the Board may cause to be promulgated from time to time. (b) Standing Committees: Standing Committees shall carry out such responsibilities as are hereinafter provided or may be assigned from time to time by the Board of Directors, Executive Committee and/or the President. (bl) Standing Committee Chairmen shall be prepared to report on the actions or findings of their committees at any regularly scheduled meeting of the Executive Committee and/or'Board of Directors. (c) Ad Hoc and Special Committees: Ad Hoc and/or Special Committees may be formed, as needed, from time to time at the discretion of the Board of Directors, Executive Committee or President to perform such functions as are assigned. Article XI - Executive Board Elections: A. Nominating Committee: 1. Annually, two months prior to the Annual Membership Meeting, a seven (7) member nominating committee will be established. 2. Two '(2) members, to include the Chairman, will be appointed 'by the President from the existing Board of Directors. The remaining five (5) members will be selected from the General Membership, not to be Board of Director members currently, nor seeking such position in the upcoming election, 3. The President will present a list of the proposed Nominating Committee members to the Board of Directors for final approval. 4. The Nominating Committee will have the responsibility for recommending to the exist.ing Board of Directors, a full slate of candi- dates who desire to serve on the Board of Directors for the next term of office. 5. The Board reserves the right to request documentation that person(s) names on the new slate have accepted the committee s nomina- tion. ' B. Nominations for the Board: 1. The Nominating Committee's slate of new officers and directors will be presented at the Annual Membership meeting at which time designated Board members for the next year will be selected. REVISED 9-19-85 Page 12 2. Nominations from the floor can be made for each Board position following the submission of the Nominating Committee's slate. 3. Nominees from the floor must be present at the election meeting and accept said nomination in order for their name to be accepted into nomination. Where unusual circumstances prevent the nominee from being present, a written, signed acceptance from the nominee will be allowed in lieu of the nominee's presence. C. Election Procedures: 1. Elections may be made by written ballot, using a membership check-off list. The Board of Directors may sanction a voice vote to be used in lieu of a written ballot. 2. There will be no write-in nominations of persons who have not been nominated as specified in Article XI, Section B. 3. The President will appoint an Election Committee of three (3) to count the ballots, if necessary. 4. Where a voter selects more than one (1) person for the same office, the votes cast for that office shall be considered invalid on that ballot. 5. The candidate for office receiving the greatest number of votes shall be declared elected. 6. Elected officers and directors will assume office fifteen (15) days following the election. The fifteen (15) day waiting period will serve as a transition period in which new members can associate themselves with the responsibilities and current status of their new office. (Except as noted in Article IX, 4a) 7. Ail records pertaining to the election, including ballots, will be turned over to the Secretary, who shalI preserve said records and ballots for at least one (1) year. Article XII - Financial Polic~: A. ~olicy: 1. The Board of Directors shall decide all matters pertaining to the finances of the Association. 2. Ail income shall be placed in a common Association treasury and deposited in such a financial institution(s) as the Board of Directors shall designate. 3. Ail withdrawals shall be by check signed by an Officer or officers as designated by the Board of Directors. REVISED 9-19-85 Page 13 4. The Board of Directors shall call for an annual audit of all financial records of the Association. Other audits may be called for by a simple majority of the members present as deemed necessary. B. Execution of Instruments: Ail checks, drafts, bills of exchange, acceptances, bonds, endorsements, notes or other obligations or evidences of the Association and all deeds, mortgages, indentures, bills of sale, conveyances, endorse- ments assignments, transfers of stock powers or other instruments of transfer, contracts, agreements, dividend or other orders, powers of attorney, proxies, wavers, consents, returns, reports, certificates, demands, notices of documents, and other instruments or rights of any nature may be signed, executed verified, acknowledged and delivered by such persons and in such matter as from time to time may be determined by the Board of Directors. C. Bonding: A blanket bond at the expense of the Association shall be obtained in an amount designated by the Board of Directors. Each bond shall be equal to no less than the total assets of the Association. D. Dissolution of Funds: In the event of the dissolution of the Association, any assets remaining after payment of all claims against the Association shall be distributed only to an organization or organizations organized and operated exclusively for religious, charitable, scientific, literary or educational purposes and then described in Section 170(b) (1) (A), (other than clauses (vii) and (viii) of the Internal Revenue Code of 1954, as now or hereafter amended. Article XIII - Books and Records: The Association shall maintain correct and complete records of account and shall keep minutes of the proceedings of its Members, Board of Directors and Executive Committee. A record of the names and addresses of the Family Members shall be kept at its registered office or at such other place as the Board may designate. Article XIV - Gender: The use in these By-Laws of "he" or other.masculine words shall be deemed to refer to persons of both sexes. Article XV - Parliamentary Procedure: Roberts Rules of Order shall be used to govern the proceedings of this Association. REVISED. 9-19-85 Page 14 Article XVI - Amendments: The By-Laws may be altered or amended at any regular called special general membership meeting by a vote of two-thirds (2/3) of those voting members present, provided notice has been given to all Association Members at least thirty (30) days prior to the meeting at which the proposed amendment(s) is to be considered. Amendments shall be effective immediately upon adoption unless otherwise specified. REVISED 9-19-85 Passed by unanimous approval. Shenandoah C~,,,~nity Clubhouse Called - Special Meeting. Bylaws Co~nittee: Pat Stryker - Chairperson Gil McCallister APPLICATIOM I~3R A I~RMIT TO CONDUCI ~INCO OAHES OR RAFFLES undersigned application, pursuant to !18.2-3~0.1, e=~t seq. of the Code of Virginia, requests the ~oard of ~pervisors of Chesterfield County ~ issue a ~it to conduct bines S~s . , raffles ~, or both ~ring the 1~0 calendar ye~. ~ts application Is ~or a n~ ~ ~r re~al ~lt. I~ s~rt of this application~ the applicant offars ~ follwtns lniom~lon u~er oa~s Proper name of organization: Woodmon~ ~ecr~_at t mn 2. Address of-~rganizstt0n's hesdqusrterst-'PO>Box 3532, 2334 Traymore Rd, Richmond VA 23235 · 3. Address where all records of receipts and dls-b~'Psenents ate pernanently filedz aee# 2 ..... Address or addresses where bingo gases will be held or raffle drnwings conducted~ same as #2 NO~Ez I~IlS'-PERHIT IS-VALID ONLY AT ~ -ABOVE LOCATION. - 6. Dates or days of week and tin when t~~ raffles viii be held at the above address(es)t September 3~ 1990 71/~_ ~ ~/~/~ /-- 7. ~i~ patrons are a~ltted and sales be~in~ upon ~pprm~,n~ ~ ~pp~ic~tion 8. Date ~en organization was ~ed~ March 27, 1964 ~s y~r or~ntzation been In ~ls~ence and ~t re~larly In ~esterftelg ~nty for ~o years i~diat~ly prior to ~kin~ ~ls application? Yes X No Is y~r organi~ation currently ~d has y~r or~anizatton always b~n operat~ ~-profit orlanizationT Yes X 11. Internal ~venue ~e section for t~-~empt status vfs 12. State the specific t~e 8nd ~se o~ lout orsenization~ Neighborhood recrea~ional center; To esUablish, aain~a~n, a operate ~ac~l~ies 14. 16. pleasure, recreation, and similar non-profitabl2 purposes of its memb~. If renewing a permit, were financial reports filed on tine and in compliance with applicable legal requir~ents~ Yes__ No__ Not Applicable List below gross receipts, if any, fro~ all sources related to the operation of bingo g~es or instant bingo by calendar quarter for the 12-~onth period i~ediately prior to the date of this application: Not Applicable 1st qtr: $ 2nd qtr~ $ 3~d qtr: $ &th qtr: $ Officers of Organization: Nme · Tesident~ Marl a Shreve Vice President: M_gr¥ Moran Secretary: ~reasurer: Address ~us. Phone 2411 Swanhurst .Mid1.23113 N/A 2701 Swanhurst.Midl,~t13,27~6161 Barbara Perrin Stuart Seaton, Jr Nome Fnone 320-7384 3 -/~ 1527 Tudor Ln,Rich, 23235 272-2072 27~-8674 2500 Shoreham~Rich~23235 354-2231 323-1424 Hauber authorized within the orgsnization to be responsible for conduct and operation of bingo gmaes or raffles: Name~ Mary Moran Address: 2701 Swanhurst Dr.Midl.. VA 2~l 13 Noae Telephone Number 379-3320 ~ustness Telephone Number, ~72-6161 17. Do you, and each officer, director and member of the organization fully understand the following: It is a violation of law to enter into a contract with any person, firm, association, organization (other than another qualified orgsnization pursuant to J18.2-3~0.13 of the Code of Virginia), partnership or corporation of any classificstion whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes X No. -over- cd11668:C~2 B. ~he organization ~mst maintain sad file with the County's Intetmal Audit Department complete records of receipts and disbursements pertainin$ to bingo games and raffles as required by State and County Law, and that such records are subject to audit by the County's Internal Audit Department7 Yes X No , , C. ~he organization must remit an audit fee of 1~ of gross receipts' with the Annual Financial Report not later than November 1 unless gross receipts are less than $2,000? Yes X No D. ~e organization ~st furnish a complete list of its membership upon the request of the C~nty Internal Audit Department or other designated representative of the Board of Supe~isora? Yes X No~ E. My organization found in violation of !18.2-~O.10 of Me Cnde of Virginia, authorizing this pe~lt is subject to having such pemit revoked and any organization or person, shareholder, agent, member or employee of ~ch organization Mo violated !18.2-~0 or Article 1.1 of ~apter 8 of Title 18.2 of the Code of Vir~t, la~ m~ be ~ilty o[ a fclony? Yes X F. ~e organization must provide ~ltten notification to the C~nty Internal Audit ~partment of any change in elected officers or bingo chal~erson during the calendar year c~ered by Mis pe~lt~ Ye s X No 18. Your organization ~st attach a copy of the orianiaation*s charter, articles of lnco~orstton, byl~s, or other legal doc~ents ~ich describe the specific purpose~ for Mich the'organization is chartered or organized and must c~plete the Resolution bel~. Your organization mus~ audit a check in the ~nt of $25.~ payable to Treasurer, ~esterfield C~nty as an application fee. 20. Additional pages Mere necessa~ to fully c~plete this application may be attached. ~1. Have you and each officer of your organization read the attached pe~lt and do you and each officer agree on behalf of the organization to c~ply with each of the conditions therein? Yes × No ~ 22. Submit this application to the ~esterfield ~unty Attorney*s Office by mai! to~ P. O. ~x ~0~, ~esterfield~ Virginia 23832 or by hand to~ ~ute ~0 and ~rt Roadt ~lstration Bld~, Ro~ $03. 2~, I hereby ~ear or affi~ under the penalties of perJu~ as set forth in [~.~-&3~ Vlr~lnia, that all of the above questions have been c~pletely angered and that ail the statements herein are true to the best of ~ kn~ledge, info.etlon and belief? ~NESS the following signatures Signature of Applicsnt;y~/ S~uar~ ~. Sea~on~ Jr. Na~ s Title; Addresst Business Fhone~ Treasurer 2500 Shoreham Dr~ Richmond, V~ 23235 354-2231 ~ ~oue, ~323-1424 Ny Comission Expires~ BE IT RESOLVED ~HIS 10.==~__ day of J. ly , 19_9.0_ (date resolution passed), that _S.t=uart M Seaton~ is hereby authorized to apply to the Chesterfield County Board of Superol,ora for a_h£ngo/raf~le permit on behalf o~ this orgsnLzati°n .for the._ 1990 c__alenda~r year. By Resoluelon of the Chesterfield County Board of Supervisors duly Idopted on per. isaiah Il hereby grlnted to to conduct during the calendar year . ZlllS P£RHI! WILL EXPIRE ON D£CE~ER 31, ·his permission is granted subject to the following conditions~ Except for reasonable and proper operating costs and prizes, no part of the gross receipts derived by your organization may be used for any purpose other than (i) those lawful religious, charitable, co~nunity or educe- tional purposes for ~ich your organization is specifically chert,red or organized and (ii) expenses relating to the acquisition, construction, maintenance, or repair of any interest in the tell property involving the opera= tio~ of your organization and used for lawful religious~ charitable, com~smity or educStionkl pur~seS. Your organization shall not enter into s contract vlth or otherwise e~ploy for co~pensation any person or fir~, association, organization (other than inother qualified organization pursuant to IIB.2-3~O.13 of the Code of _Virginia, 1950, is amended), partnership or corporation of any classification whatsoever) for the purpose of organizingt managing or conducting bingo ga~es or riffles. lqo person, except a bona fide member of your organization who shall have been a member of the organization for at least ninety (90) days prior to such participation, IhllI participate in the management, operation or conduct of any bingo ga~e or rafflel provided however, that the spouse of any bona fide member or a fir, fighter or rescue squad member mnployed by a politicll aubdivision with which the' ~olunteer fir.fighter or rescue squad member is associated nay participate in the ap, titian and conduct of a bingo game or raffle if a bans fide member is present. In addition, no person shall receive any remuneration for participating in the mansgenent~ operating or conduct of any such _~nme or raffle. &. Your orpnization shall not enter into any contract with or otherwise e~ploy or compensate any member of your organization regarding the sale of bingo supplies or equipment. Tour organization shall not swlrd any bingo prize money or merchandise valued in excess of the following amounts: (a) no bingo door prize shall exceed t~enty-five dollars ($25.00), (b) no regular bingo or special game shall exceed one hundred dollars ($100.00}~ and (c) no bingo Jackpot~ of any nature whatsoever, shall exceed one thouland dollirl (Sl,000.00), nor shall the total amount of.bingo Jlckpot prizes awarded in one calendar day exceed one thousand dollars ($1,000.00). Your organization shall not ~vard any raffle prize or prizes valued it more than one hundred thousand dollars ($100,000.00) during any one calendar year. In no event shall 7our organization Join with any other organization in establishing or contributing to the maintenance of any Jackpot. ~ Your organization shall maintain a record in writing Of the dates on which bingo is played, the number of people in attendance on each date and the amount of the receipts and prizes paid on each such day. Your organization shall also maintain a record of the name and address of each individual to whom a door prize~ regular or special bingo game prize or Jackpot from the playing of bingo is swarded, ss well as the a~ount of such award. The organization shall also maintain in itemized record of all receipts and disbursed.nasa including ~erating costs and ~e of proceeds incurred In o~rating bingo g~es. Your organization shall ~ot place or permit to be placed any sign or signs advertising any bingo game on the premises or within one hundred (100) yards of the exterior of the premises where such bingo game is to be con- dueled. OVER - 10, Records of all bingo and raffle receipts and disbursements shall be kept and shall be filed annually under oath ~ith the County Internal Audit Department on s form furnished by that department. Your report shall be submitted to Internal Audit not later than the first day of November of each calendar year for ~hich a per, it has been issued and you. r report shall be a matter of public record, Each report shall include a record of the gross receipts and disbursements of your organization for the year period which con~enced on the first day of October of the previous year and ended September 30 of the current year, In additions if your organization's gross receipts exceed $50s000 during any calendar quarters you must file an additional accounting of all receipts and disbursements during such quarter no later than 60 days following the last day of such quarter, Al~ ORGANIZATION VIOLATING 1~IS CO~DI~ION SHALL HAVE ITS PERI,iT AUTOmaTICALLY No person shall pay or receive for use of any premises to conduct any bingo ga~es or raffles a sun of money in · .xceas of the current fair market value of the premises and in no event shall such sum of money be based upon or deterntned by a percentage of the proceeds derived from the bingo games or raffles. Your organization shall not hold bingo games nors frequently than t~o calendar days in any.one calendar week unless a special permit is granted by the Board of Supervisors of Chesterfield County for more frequent games, Your organization is authorized to play instant bingo as a part of the bingo Ennesl provided howevers that] 16. (a) Instant bingo ~ay be conducted only at such time as a resular bingo gs~e, as defined in !18.2-3~O.1(2) of the flode of VirBinia, is in progress and only s~ such locations and at such times as art specified tn ~he bingo permit applicationI ~ (b) Your organization shall not derive more than thirty-three and one-third percent (33 1/3~) of its gross receipts from the bingo games by the playing of "instant bingos' or "bingo in any rotation"l (c) Your organization shall maintain complete and accurate records of the dates quantity and card value of instant bingo supplies purchased as well as the name and address of the supplier of such instant bingo supplies, Your orsanization shall also maintain a written invoice or receipt from a non-member of the orsanization verifying any information required by lawl and (d) Your organization shall not sell an instant bingo card to an individual below aL~teen years of age, In addition to the conditions contained in this ~ermits your organization shall co~ply with all provisions of the Code of VirFlnia and the Code of the Count~ of Chesterfield~ ~978s as amended~ regarding Bingo Games and l/affles. · he Board of Supervisors may denys suspend or revoke the per, it of your organization for any non-compliance with the conditions of the Code of the County of Chesterfield or the Code of Virginia. AL~ PERSONs SHAREHOLDERs AGENT, NENBER OR ENPLO~EE OF YOUR ORGANIZATION VIOLATIHG ANY OF I~IESE CONDFI'IONS SHALL BE (~IILI~ OF A NISD~,~J~OR AND U~ON COHVIC~IOH I~EREOF SHALL BE SUBJEC~ ~) A FINE OF NO~ NORE ~ ONE ~HOUSAHD DOLLARS OR 1D COh~F~HEH~ IH ~E COU1Q'Y JAIL FOR HO~ ~)RE ~ I~LVE HON~ltS O~ BO~H. A VIOLATION OF COLq)ITION ABOVE SHALL BE PUNISHABLE BY ~P~ISOHNE~ OF NO~ LESS 1~tAH ONE YEARs NOR HOP~ ~HAH FI%q~ ~EARS OR BY A FINE OF NO~ ~ORE ~HAH ONE ~IOUSAND DOLLA~S O~ COh~IH~h~ IH ~l£ COU1Q~ JAIL FOR HOT HO~E ~lI$ PE~q~ HUS~' BE I~ENE'L'ED A~THE EI~ OF EACH CALE~ARYEARBY ~ BOAED OF S~?E~ViSORS, ~IS ~I~P~tI! IS VALID O~LY 7~ ~E IOC~ION PROVIDED OH ~ PE~41T AI~PLICA~I(~N 1D BOLD BINGO ~AHES A~I) ~-~FFLES. I~tlS PERHI~ OR A CO~Y ~EREOF HUS~ BE Foaled ON ~ PREHISES L~ERE BII~CO CAH~S OR RAFFLES ARE CONDUCED. ~IS l~Ei~qlT IS ~ ASSI~IABLE. o BOARD OF SL~EEVISORS By OIAI~ Attest] COU~ ADNINIS~F~TOR BY-LAWS OF WOODMONT RECREATION ASSOCIATION ARTICLE I The purposes of the Association shall be to establish, maintain and operate facilities and activities exclusively for the pleasure, recreation and similar nonprofitable purposes of its members. The Association shall through the use of its recreational facilities and regular activities actively promote the social interaction and commingling of its members. The use of the Association facilities and participation in its activities shall be limited to members and their guests. Notwithstanding the foregoing, the Board of Directors in its sole discretion may by resolution adopted by a majority of the Board authorize the gratuitous use of the Association clubhouse by local civic organizations such as garden clubs, Boy Scouts, Girl Scouts, Cub Scouts, and local amateur athletic leagues which promote sports programs for children; provided that no use of the Association clubhouse by any such civic organization shall be permitted for conducting a revenue raising function or any function open to the public at large. Rev. 10/26/82 ARTICLE II Offices The principal office of the corporation shall be located in the County of Chesterfield, Virginia. The Association may have such other offices as the Board of Directors may determine from time to time. The corporation shall have and continuously maintain in the state of Virginia a registered office, and a registered agent whose office is identical with such registered office, as required by the corporation code of the State of Virginia. The registered office may be, but need not be, identical with the principal office. ARTICLE III Members Section 1. Membership in the Association shall be limited to those persons and families residing in the geOgraphical area of Chesterfield County, Virginia, known as the Woodmont Subdivision and in those geographical areas immediately surrounding or adjacent to.Woodmont Subdivision. Membership shall not exceed three hundred and fifty (350) families. No person or family shall be denied ~embership in the Association on the basis of race, color, religion, sex or national origin. Rev. 10/26/82 Section 2. There shall be two classes of members of the Association. One class shall be designated as voting members and other class shall be designated as members other than voting members. Voting members shall be the head of the household and his spouse. Members other than voting members shall be unemancipated residents of the same household of a voting member. -lA- of Direc:crs u:cn an ~!~a:ive vo~e o~ ~wo-~kir~s (2/3) of pre ser~ · (a) AlL app!icz~ions for membership shall be submitted ~c ~he membershio ~c~z~ee which sh~!! be a re~!~ and s~and!n~ bering ~he reco~enda~ion of ~wo (2) members in good s~~-g of ~he Association. The 5~embership Co~ee sh~! ~ke i~s recom- mendation ~o ~he Bc~d of Directors; bu~ ~he said Bo~d of D~ec~orm sh~ no~ be bound by such reco~enda~ion. Section i. The Bo~d of Dire$~ors~ by ~fi~ive vo~e of ~wo-%n~-cs (2/5) of ~! of ~he members of ~he ~y ~spen~ or e~e! a member for cause ~er ~ he~ug, and may, by a ~jori~y vo~e of ~hose pr~sen~.a~ any re~ar!y constituted meeting, ~e~ina~e ~he memoersnzp ~y member, or ~spend or expel any me:bet who sh~! be defa~ ~u ~he pa~en~ of dues and o~her ch~ges f6r a period of ~h~y days; provided, however, ~ha~ ~y member who is ~spended or expe%] ed for ~ reason ~y appe~ said ~spension or ex,!sion ~o ~he entire me~oership by filing a pe~i~ion, signed by five (5) members of differem~ membership f~!ies, rec3es~i=E a he~ing by ~he membership wi~h ~he Presiden~ of ~he Association ~h~ f~een (!5) ~ys from ~he da~e of said ~spension or e~sion, ~ud ~he Presiden~ sha~, receip~ of said pe~ion, fo~hwi~h c~! a s:eci~, mee~W. =_ns of ~he membership. A~ ~he speci~ ca, ed membership meeting, ~he expelled member sb~!~ have ~he oppo~uni~y ~o presen~ ~he reasons for his appe~ ~o ~he membership and a~ ~he mee~ug a representative of ~he Board of Directors sh~ ~ oppo~uni~y ~o presen~ ~o ~he membership ~he reasons for ~he ~spension or ex,!sion of ~he said me,Der. The by a majority of vo~es of a e~or~ presen~ and vo~ing, shall ~here~er by secre~ b~!o~ approve or disapprove ~he action of ~he Bo~d of D~ec~ors. 5ef~d of membership fee ~ be ~de if expulsion is upheld. Notification of e~sion ~ be rendered by Registered ~ wi~h~. ~ ho~s ow such action. Section 5. Any member ~y resign by filing a ~_~en resign:ion ~_:n ~ae Secre~, bu~ ~ch resignation sha~ relieve ~he member so resi~ of ~he obligation ~o pa'y any dues, or ~y o~her ch~g~s ~here~ofore acc~ed ~d unpaid. Section 6. Upon ~!~en reques~ s!~ed by a foyer member~ ~i!ed wi~iu ~he Secre~, ~he Board of Directors by ~he affi~a~ive vo~e of ~wo-~hirds (2/3) of ~he reinstate ~ch foyer member ~o membership upon ~ch as ~he Board of Directors ~y deem appropriate. - 2- ARTICLE Meetings of Members Section !. Annual Meeting. An annual meeting of %he voting members of {he Association shall be held on the Fou~h T~as~z~.- of ~he month of October each year beginnino= w*_Zh the year 196& a~ =he hour of 8:00 p.m., for the purpose of elec~in== Directors and for ~he ~ransac~ion o£ such o~her business as ~he Directors ~T submit ~o the members, if ~he day fixed for ~he an_uual meeting shall be a lethal holiday in Uhe Sta~e of v~.-.-,.~- such meeting shall be held on the ne~ succeeding business day. If the election of Directors sh~ll no= be heid on ~he day designated herein for any annual meeting, or a~ ~he adjournmen~ =hereof, ~he Board of Directors shall cause ~he election ~o be held a= a special meeting of ~he members called by ~he Board of Direc'~ors as soon ~herea_*ter as conveniently may be done. Sec.~ion 2. Special Mee~ugs. Special meetings of ~he members may be called by ~he President or the Boa~-d of Directors =o consider any mac, ers upon which advice of ~he members may be desired although such meeUing is not required under ~he Articles of incorporation. Section 3. Place of meeting. The Board of Directors may designate a~uy 'place ',-l=hin ~he City of RicP~nond or ~he County of Ches~erfie!d as a place' of meeting, for any a~unual meeuing, or for any special mee=~ug called by =he President or by ~he Board of D~-ectors. If no designa;ion is made, or if a special meeting be otherwise Called, %he place of mee~in=~ sh~_!l be ~he registered office of Uhe Association in ~he SUave of v~-.-~ bu~, if all of ~he members shall meeU az any time and olace, either ~=h~--n or wi=hou~ ~he S~a~e of Vir==inia, and consen~ ~o the holding of a mee~iuE, such mee~in== shall be valid '~_~hou'~ call or no~ice and a~ such meeting ~y proper Association action ~y be taken. Sec=ion ;.. Written no=ice sta~inE the place, day and hour of ~he meeting and, in case of a special meeting, purpose or puruoses for which ~he meetla=~ is called, shall be delivered no~ ~ess =hah ~en nor more ~han fi£~y days before ~he date of ~he meeting (except as a different %4~e is specified below), either personally or by mail, by or a% ~he direction of the Presidenu, or =he Secreua~--i, or the officers or persons calling %he mee%ing, ~o each member en=i.~led %o roue a= such meeting. If mailed, such nouice shall be deemed %o be de!ive-=~ when deucsi~ed in the Uniued SUa~es mai! addressed Uc =he member a% his address as i% appears on %he records of ~he Association, which postage %hereupon prepaid. -3 - Notice of a members' meeting to act on an amendment of the Articles of Incorporation or on a plan of merger or consoli- dation shall be delivered not less than twenty-five nor more than fifty days before the date of the meeting. Any such notice that is mailed shall be accompanied by a copy of the proposed amend- ment or plan of merger or consolidation or a summary thereof. Section 5. Any action required by law to be taken at a meeting of the members, or any action which may be taken at a meeting of members, may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the members entitled to vote with respect to the subject matter thereof. Section 6. Quorum. The presence, in person or by proxy, of thirty (30) members entitled to vote, shall constitute a quorum at any meeting of the members. If a quorum is not present at any meeting of members, a majority of the voting members present may adjourn the meeting from time to time without further notice. Rev. 3/21/81. Section 7. At any meeting of the members, a member entitled to vote may vote by proxy executed in writing by the member or by the duly authorized attorney in fact. No proxy shall be valid after 11 months from the date of its execution, unless otherwise provided in the proxy. ARTICLE V Board of Directors Section 1. The affairs of the Association shall be managed by its Board of Directors provided, however, that matters involving expenditures in excess of ten thousand dollars ($10,000) other than normal maintenance, operating and admin- istrative expenses and costs must be approved by a majority of a quorum of voting members at a meeting properly called. (a) The Board of Directors shall consist of seven to twelve members, as determined by a majority of Directors at any properly-called meeting, a minimum of four shall be elected on odd years, the remainder on even years for a two-year term. Rev. 10/25/83. Section 2. A Director who has served continuously for four years, whether by election or appointment, shall not be -4- eligible for re-election or appointment to the Board of Directors until one year shall have elapsed from the date of his or her last term as Director. Rev. 7/15/81. Section 3. A regular annual meeting of the Board of Directors shall be held without other notice than this By-Laws, immediately after, and at the same place as the annual meeting of members. The Board of Directors may provide by resolution the -4A- ~ime and place, (wi~h:-n ~he City of Eic?-m~ond or '~he Coun:¥ cf Ckes~erfieLd, Virginia) for mee~in~ of ~he Bo~d w~hou~ o~ker no~ice ~ha~ ~his r~saLu~on. Section h. Speci~ mee~inEs be cal!ec ':Y o~ a~ ~he rec3es~ ~ Directors. The oerson or persons aunhorized ~o c~ speci~ mee=~gs of =he Bo~ ~Y f~ any place, within ~he City of Eich~cnd or ~he County of Chesterfield, V~Einia, as a place for hold~g ~Y speci~ mee=~g of ~he Board c~ed by ~hem. Secuion 5. No~ice of ~7 soeci~ mee~~ = of ~he Bc~d of D~-ec~ors s~i"'be given a~ leas= 5 ~ys previously =hereuo by ~i~en no~ice delivered perso~y or sen~ by ~il ~o each d~-ec~cr a~ his address as sho~ by ~he records of ~he Associ- a=icn. Such nc~ice sh~ be deemed ~o be delivered when deposited in =he Uni%ed S~a~es ~ in a sewed envelope so ad~essed, wi~h =osmaEe ~hereon prepaid. If no~ice be Eiven by ~e!e~, ~ch ~elivered to ~he ~elegr~ph company. Any Direc=crs ~T w~ve no~ice of ~y see=lng, ~d ~he a~endance meeting sh~l ccns~i=u~e a waiver of no~ice of such mee~inE, excep= where a D_r_.~or a~ends a mee=ing for ~he ex=ross ~r=cse of object!nE ~o ~he ~r~sac~ion of ~y business because ~he meeting is no= la~y c~led or convened. Neither ~he business Uo be ~r~sac~ed a~, nor ~he ~cse of, ~y re~ or speci~ meeting of ~he Bo~d need be specified in ~he no~ice or waiver of ~he nc~ice cf ~ch meeting, u~ess specific~y ~equ~-ed by law or by ~hese By-Laws. Section 6. 'A ' ~3or_~y of ~he Board of D!rec~srs sh~l con~iuu~e a quo~ for ~he ~r~sac~ion of business au ~uT mee~g of ~he Bc~d; bu~ less ~h~u a ~3ori~T of ~he Directors presen= ~y adjourn ~he mee~'ing from ~e Sec=ion 7. The ac~ of a ~jcri~y in ~he · . ~ - · ~ a~= vac~cy resulting from an increase by Dz. ec~c~s, znc_u .= a no~ more nhan ~wo (2) in ~he n~mber of d~-ec~ors, ~y be f~led by ~he ~fi~ive vo~e of a ~jori=y of ~he re~i~ng direc=ors. A director elected ~o f~ a vacancy sh~! be elected for ~he une~ired ~e~ of his oredecessor in office. ARTICLE Officers Section !. The officers of ~he Association shall be a President, one or more Vice-?residents (the n~=ber ~hereof ~o be de~e.--m, ined by the Board of Directors), a Secrete.--7, a Treasurer and such o~her officers as may be elected in accordance with the provisions of ~his k~ic!e. - 5- Vice-?residen~ gice-?residen~ ~c.lvitles) Secre~ar'£ Treasurer The Board cf Directors may elec~ or appoint such o~her ~-~,~= one or more Assis~ Secre~ies and one or officers ~ more issis=an~ Trea~rerz, as i~ shall deem desirable, ~ch officers ~o have ~he authority and oerfo~ ~he duties orescribed, ~ Directors. from ~e Section 2. The officers of the Association shall be elected a~_uually Oy ~he Board of Directors a= .~he reu'.lar annual .l_c~_on o officers -,o=~.~' of ~he Board of Directors. If ~he = = ~ '~ shall no~ be held a~ ~uch mee~in~zs, such election shall be held as soon ~hereaf~er as ccnvenienUl7 may be. New officers may be crea~ed and filled a= a~uy meeUinE of ~he Board of Directors. Each officer shall hold office u.u=il his successor shall have been duly elected and shall have oualified. Section 3. Any officer e!ec~ed or ~oooin~ed by Uhe Board of Dir'ec~brs may be removed by uhe Board of Directors whenever in i~s judgmen~ ~he bes~ in~er-=s.~s of ~he Assoclauion would be served ~hereby, but such removal shall be without prejudice to the con~rac= rights, if any, of the officer so removed. Section ;.. A vacancy in any office because of death, resignauion, removal, disqualification or o~he.--~ise, may be filled bT ~he Board of Directors for the unexpired por'~ion of uhe Section 5; The Presiden~ shall be the princi=al execu- Uive officer of ~ne Association and shall in general maper-¢ise all of ~he business and affairs of Uhe Assocla~ion. He shall oreside a~ all meetings of the members and of ~he Board of Directors. He m~y sign, wi~h ~he Secretary or any c~her proper officer of Uhe Associa=ion authorized by ~he Board cf Directors, ~y deeds, mo~Ezges, bonds, con%rac~s, or other ins~r~ep~s which the Board of Directors .has authorized to be executed, exceo~ in cases where th~ =~--~= and execution thereof sh~~ be expressly delegated by ~he Laws or by sua=u~e ~o some o~her officer or agen~ of ~he !ssoci- a~ion; and in gener~ he sh~! perfo~ all duties inciden= ~c ~he oe~e of Presiden~ and such o~her duties as may be or=scribed by ~he Board of Directors from ~e ~o ~e. Section 6. in %he absence of the ?reslden~ or in even~ of his inabi?-~7 or refusal ~o ac~, the Vice-?residen~ (ct in ~he even~ ~here be moro ~han one Vice-?resident, in ~he order of ~helr election) shall perfor--- %he duties of ~he ?res!den~, and when so ac~ing, snail have al! ~n= =cwers cf -~ nhe res~rlc~ions u~-on ~he ?res~-~ and be ~bjec~ ~c =erfo~ such cuber duties as from ~e Vice-~-==~ den~ shall . ~e may be ass!Ehed ~o h~ by ~he Presidenn or by Uhe Bcard cf D~ -~c~ors. Section 7. Zf recBired by ~he Board of Directors, Uhe Tree,ret ~n~l g~e a bond for ~he fai~D~ discharge of his duties ~u ~ch ~ ~d wi~h ~ch ~e~y or ~reUies as ~he Board of Direc=ors sh~ demesne. He shall have ch~ge and custody of, and be responsible for ~l funds and securities of ~he Associa%icn; receive ~d give receipts for moneys due ~d payable ~o =he Association from any sour:e whatsoever, and deposi~ all ~ch moneys in ~he n~e of ~he Associa=ion in such b~s, companies or o~her deposi~or~=s as shall be selected in accord- ance w!uh ~he provisions of A~ic!e ~i! of ~hese By-Laws; and in general perfo~ ~ ~he du=ies !ncide~ ~o ~he .~ ~' of Trea~arer ~ud ~ch o~her duties as from U~e ~o ~e ~y be .. es.a~. ~ or · assigned ~o h!~ by ~he ~ ~ '=n by ~ne Board cf Section E. The Secre~y shall keeo ~he minu~es .~he meetings cf ~he members and of ~he Board of Direc%ors in one or more books provided for ~ha= purpose; see tha~ ~! 'no, ices are duly given in accordance wiuh ~he provisions of ~hese By- Laws or as recBired by law; be custodian of ~he corpora=ion ~-- ~he seal records ~ud of ~he se~ of ~he Association and see of ~he Associauion is ~f~ed ~o all documents, ~he execuUion which on .beh~f of ~he AssociaUion under i~s seal is duly orized in accordance wi~h uhe provisions of ~hese By-Laws; keep a register of ~he pos~ office ad,-ess of each member which shall be furnished ~o ~he Secretary by such members; and in general perfo~ ~l du~ies inciden~ ~o ~he office of Secre=a~I and o~her alu=les as from.~e ~o ~e ~y be assigned ~o h~ by Presiden= or by ~he Bo~d of Directors. Sec'~ion 9. Assis~an~ Treasurers and lssis~an~ Secre- taries,__~ ~ require~ by ~he Board of Directors, shall =_ve~ bonds for the .az~.~'~l discharge cf ~he~- duties in such sums and wi~h .such sure, les as ~he Board of Direc=ors shall de~e.--mine. The Assis~ar.U Treasu~.-ers and issisuan~ Secretaries, ~n general, shall perform ~ch duties as shall be assigned ~o ~hem by ~he Treasurer cr by ~he SecreUary or by ~he ?reslaen~ or the Bc--~ of Directors. ARTICLE Coauni~ ees Section 1 Co~i~uees of Di._c-~ors T.~= Board of . ~ a majority of ~he Directors Directors, by resolution adon~ed 'y in office, may designate one or more committees, each of which shall consist of two or more Directors, which committees, to the extent provided in said resolution, shall have and exercise the authority of the Board of Directors in the management of the Association; but the designation of such committees and the delegation thereto of authority shall not operate to relieve the Board of Directors, or any individual Directors, of any responsibility imposed upon it or him by law. Section l(a). Standing Committees. The Association shall have the following Standing Committees which shall advise and assist the Board of Directors but shall not have or exercise the authority of the Board of Directors in the management of the Association: Swim & Dive Teams, Swimming Pool Operation & Staff, Tennis, Social, Membership, Building & Grounds, Youth Recreation Activity and Local Civic Activity. The Board of Directors by a majority vote may increase, decrease and/or change the name of Standing Committees. Annually, the President of the Association shall appoint a Director as Chairman of each of the Standing Committees No Director shall be Chairman of more than one Standing Committee. Each Director shall appoint three (3) or more members of the Association to serve on the Standing Committee of which he is Chairman. The duty of each Standing Committee shall be to promote the purposes of the Association, as set forth in Article I hereof, within its specific recreational or functional area with emphasis upon attaining social contact and interaction among the members of the Association through the committee's recreational and social programs and through committee involvement. Rev. 10/25/83. The President of the Association may, subject to the approval of the Board of Directors, establish specific objectives for any Standing Committee. At each meeting of the Board of Directors, the Chairman of each Standing Committee shall report its Committee's plans, activities and accomplishments to the Board of Directors which is charged with the duty to insure that the activities of all Standing Committees are promotive of the purposes of the Association. Added 10/26/82. Section 2. Other Committees. Other committees not having and exercising the authority of the Board of Directors in the management of the Association may be designated by a resolution adopted by a majority of the Directors present at a meeting at which a quorum is present. Except as otherwise provided in such resolution, members of each such committee shall be members of the Association, and the President of the Association shall appoint the members thereof. Any member thereof may be removed by the person or persons authorized to appoint such member whenever in their judgment ~the best interests of the Association shall be served by such removal. -8- Section 3. Each member of a committee shall continue as such until his successor is appointed, unless the committee shall be sooner terminated, or unless such member be removed from such committee, or unless such member shall cease to qualify as a member of the Association. Section 4. Chairman. One member of each committee shall be appointed chairman by the person or persons authorized to appoint the members thereof. Section 5. Vacancies. Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of the original appointment. Section 6. Quorum. Unless otherwise provided in the resolution of the Board of Directors designating a committee, a majority of the whole committee shall constitute a quorum and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the committee. Section 7. Rules. Each committee may adopt rules for its own government not inconsistent with these By-Laws or with rules adopted by the Board of Directors. Section 8. Two months prior to the annual meeting the President shall appoint a nominating committee consisting of retiring board members. The committee shall have first cleared with the persons whose names are to be submitted for membership for the Board of Directors. The nominating committee shall also present a slate of officers from the Board of Directors for the consideration'of the Board of Directors immediately following the annual meeting. Section 9. Annually the outgoing President shall present a slate of Directors to serve as chairman of each of the Standing Committees for the consideration of the newly- elected President. Added 10/25/83. -8A- ARTICLE VIII Section 1. Subject to the limitations herein set out and specifically the limitation set out in Article V, Section 1, the Board of Directors may authorize any officer or officers, agent or agents of the Association, in addition to the officers so authorized by these By-Laws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Association, and such authority may be general or confined to specific instances. Section 2. Ail checks, drafts or orders for the payment of money, notes or other evidence of indebtedness issued in the name of the Association, shall be signed by such officer or officers, agent or agents of the Association and in such manner as shall from time to time be determined by resolution 'of the Board of Directors in the absence of provisions made therefor in these By-Laws. Section 3. Ail funds of the Association shall be deposited from time to time to the credit of the Association in such banks, trust companies or other depositories as the Board of Directors may select. Section 4. The Board of Directors may accept on behalf of the Association any contribution, gift, bequest or devise to be used for the purposes of the Association as set forth in Article I hereof. Rev. 10/26/82 ARTICLE IX Section 1. Certificates of Membership. The Board of Directors may provide for the issuance of certificates evidencing membership in the Association which shall be in such form as may be determined by the Board. Such certificates shall be signed by the President or a Vice-President and by the Secretary or an Assistant Secretary and'shall be sealed with the seal of the Association. All certificates evidencing membership shall be consecutively numbered. The name and address of each member and the date of issuance of the certificate shall be entered on the records of the Association. If any certificate shall become lost, mutilated or destroyed, a new certificate may be issued therefor upon such terms and conditions as the Board of Directors may determine. Section 2. When a member has been elected to .membership and has paid all initiation fees and dues that may then be required, a certificate of membership shall be issued in his name and delivered to him by the Secretary, if the Board of Directors shall have provided f~r the issuance of certificates of membership under the provision of Section 1 of Article IX. -9- ARTICLE X Books and Records The Association shall keep correct and complete books and records of account and shall also keep minutes of the pre- ceedings of meetings of its members, Board of Directors and Committees having any of the authority of the Board of Directors, and shall keep at the registered or principal office a record giving the names and addresses of the members entitled to vote. Ail books and records of the Association may be inspected by any member of his agent or attorney for any proper purpose az any reasonable time. ARTICLE XI The fiscal year of the Association shall begin on the first.day of October and end on the last day of September in each calendar year. ARTICLE XII Dues Section 1. Annual Dues. The Board of Directors may determine from time to time the amount of initiation fee, if any, and annual dues payable to the Association by members of each class. Section 2. Annual maintenance fees shall be billed in January and paid no later than April 15 of each year. The Board of Directors shall hold a special meeting on or about May 15 of each year at which time the Treasurer of the Association shall submit to the Board khe name of any member who has filed to pay' his or her maintenance fees by that date and the Board of Directors may terminate such membership. The Board of Directors shall assess a late fee against any.member who pays his annual mainten- ance fee subsequent to April 15 but prior to the termination of his membership. Rev. 7/15/81. Section 3. Default and Termination of Membership. 'When any member of any class shall be in default in the payment of dues for a period of thirty (30) days from the date upon which such dues become payable, his membership may thereupon be termi- nated by the Board of Directors in the manner provided in Article III of these By-Laws. Section 4. No special assessment shall be charged to the membership without approval by a majority of a quorum of voting members at a meeting properly called. - 10 - ARTICLE XIII Seal The Board of Directors shall provide a corporate seal, which shall be in the form of a circle and shall have inscribed thereon the name of the Association and the words, "Corporate Seal." ARTICLE XIV Waiver of Notice Whenever any notice is required to be given under the provisions of law or under the provisions of the Articles of Incorporation or by the By-Laws of the Association, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. ARTICLE XV Amendments to By-Laws These By-Laws may 'be altered, amended or repealed and new Bylaws may be adopted by a majority of the Directors present at any regular meeting or any special meeting, if at least five (5) days written notice is given on intention to alter, amend or repeal or to adopt new Bylaws at such meeting. Any alteration, amendment or repeal of the By-Laws must be ratified by ballot of two-thirds (2/3) of the votes cast by the voting membership. The membership must be given written· notice within 25 days of the date that said action was taken by the Board of Directors and a ballot enclosed with this notice must be returned within 20 days of mailing date. Rev. 10/26/83. Revised: October, 1977 or on the date indicated at the end of the By-Law Section. -11- APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES Ihe undersigned application, pursuant to §18.2-3~0.1, e_~t seq, of the Code of Vir~inia, request~s the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games , raffles ~ or both dp.r$~g the _./~__3~.,. calendar year. This application ~s._f.or a new w-' _ or renewal __ permit. In support of this application; the applicant offers the followin~ information under oath: L ,roper name of or§ani.ation: ~,~i~. ~ ~d~ ~ ~ 2. Addressoforganization'sheadquarters,I..qq? . , ............... 4. N~e and address of o~er of the property described in 3 above. . _~ NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION. Dates or days of week and time when bingo games or raffles will be held at the above address(es): 7. Time patrons are admitted and sales begin: 8. Date when organization was founded: Has your organization been in existence and met regularly in Chesterfield County for two years immediately prior to m~king this application? Yes j No 10. Is your organization currently and has your organization always been operated in the past as a non-profit organization? Yes / No 11. 12. Internal Revenue Code section for tax-exempt status was granted (if applicable) State the specific type and purpose of your organization: ..... 13. 15. 16. If renewing a permit, were financial reports filed on time and in compliance with applicable legal requirements? Yes No List below gross receipts, .if any, from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: 1st qtr: $ 2nd qtr: $ 3rd qtr: $ 4th qtr: S Officers of Organization: Name Vice Pre~sident: Home Phone '~ember authorized within the orgDnizabion to be responsible for conduct ~nd operation of.bingo games or r al fl es: Name: (~L/~ ~/ ~/z~//'~ Add r ess: .~ ~(~ ~ .c~.~-~3~.~ ~ ~/~~ Home Telephone Number ~/c~_~f-_~ Business Telephone Number: - ' . /' 17. Do you, and each officer, director and member of the organization fully understand the following: It is a violation of law to enter into a contract with any person, firm~ association, organization (other than another qualified organization pursuant to §18.2-340.13 of the Code of Virginia), partnership or corporation of any classification whatsoever~3..fOr the purpose of organizing, managing or conducting bingo games or raffles? Yes ~ No -over- cd11668:C~2 The organization must maintain and file with the County's Internal Audit Department complete records of receipts and disbursememts pertaining to bingo games and raffles as required by State and County Law, and tha~ such records are subject to audit by the County's Internal Audit Department? Yes ~-/ No . C. The organization must remit an audit fee of 1% of gross receipts with the Annual Financial Report not later than November 1 unless gross receipts are less than $2~0007 Yes /No __ D. The organization must furnish a complete list of its membership upon the request of the County Internal A/udit Department or other designated representative of the Board of Supervisors? Yes ~z/ No Any organization found in violation of §18.2-340.10 of the Code of Vir~inia, authorizing this permit is subject to having such permit revoked and any organization or person, shareholder, agent, member or employee of such organization ~wh? violated §18.2-3&0 or ArriVe 1,1_of Chapter 8 of Title 18.2 of the Code of Virsinia, may be guilty of a-felony? Yes ,-'/- No The organization must provide written notification to the County Internal Audit Department of any change in~ected officers or bingo chairperson during the calendar year covered by this permit? Yes ~/ No 18. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal documents which describe the specific purposes for ~hich the organization is chartered or organized and must complete the Resolution below. 19. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee. ----- ........ 20. Additional pages where necessary to fully complete this application may be attached. 21. Have you and each officer of your organization read the attached permit and do you and each officer agree on b~alf of the organization to comply with each of the conditions therein? Yes / No 22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40~ C%esterfield: Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bld~; Room 503. 23. I hereby swear or affirm under the penalties of perjury as set forth in §18.2-434 of the Code of Virginia, that all of the above questlon~have'be~n ~ompi~ely aI~we~ed and ~har ali ~he statements herein are true to the best of my knowledge, information and belief? WITNESS the following signatures and ~ls: Signature of Applicant: ~~~ ~~ Address: Business Phone: Home Phone: STA~ OF VIRGINIA -+mv ou Subscribed and sworn to before me, ~-~-~ City/County and State aforesaid, this ~_~aY ~~- Co ission pires: 34 , a Notary Public in and for the RESOLUTION IT RESO .W HIS day <date resolution passed), that . _ ., , ~z/~/~_~./~ ~-is hereby authorized to apply to thefor Chesterfieldthe 7 calendarC°~Y Board o Supervisors for a bingo/raffl_~e permit on behal~ of this organization /~/ year. or BY-LAWS OF THE CLOVER HILL HIGH SCHOOL KEYNOTES ARTICLE I - PURPOSE Section 1. The Ke3motes is a non-profit organization whose purpose is to promote enthusiastic interest in the Clover Hill High School Instrumental Music Department. Section 2. The organization shall provide moral support to the Instrumental Music Program and all possible financial support to cover items and expenses that the School or County is not normally expected to provide. ~ Section 3. The organization shall cooperate with those in charge of the Instrumental Music Department at Clover Hill High School, the School Administration, and the School Board. ARTICLE II - ~EMBERSHIP The me~ership of this organization shall be limited to parents/guardians of any student in the Instrumental Music Department of Clover Hill High School. ARTICLE III - OFFICERS The officers of the organization shall be a President, First Vice-President, Second Vice-President, Third Vice-President, Recording Secretary, Corresponding Secretary and Treasurer. ARTICLE IV - MEMBERSHIP MEETINGS Section 1. Regular meetings shall be held once each month from September through May of each year, excluding December. Section 2. Ten (10) members shall constitute a quorum for the purpose of conducting meetings. ARTICLE V - AMENDMENTS These By-Laws may be amended by a majority vote of the members present and voting at any membership meeting. The membership must be notified of proposed amendments seven (7) days prior to such meeting. ARTICLE VI - EXECUTIVE BOARD Section 1. The Executive Board shall consist of: A. Officers of the organization as listed in Article III B. The Instrumental Music Directors of Clover Hill High School Section 2. The Executive Board shall meet monthly throughout the calendar year. Section 3. Five {5) members shall constitute a quorum for the purpose of conducting meetings. Section 4. The Executive Board shall supervise all affairs of the organization. Section 5. Elected officers and chairmen shall not hold the same office for more than two (2) consecutive years. ARTICLE VII - DUTIES OF OFFICERS Section 1. The President shall: A. Preside at all meetings of the organization B. Appoint all comnittee chairpersons (social, etc.) and shall be an ex-officio member of all conmnittees C. Shall develop with the Band Director and the Treasurer a projected budget by August I for the current year D. Shall be involved in all the direct activities of the organ- ization Section 2. The First Vice-President shall assume all the duties of the President in his absence, and shall co-chair all major fund raisers with the Second Vice-President. Section 3. The Second Vice-President shall~ Ae Supervise all money making activities Present a mo.nthly written report at each Executive Board Meeting 1. report status of fund raiser 2. provide a copy for each Executive Board Member 3. shall give to the Treasurer all counted funds and/or bills within two (2) days of completion of activities; all funds shall be counted and totaled by two (2) persons shall present to the Executive Board the plans and projected expenses prior to fund raisers shall give to the Third Vice-President a list of all volunt.eers and hours worked following each fund raiser shall collect and give to the Treasurer all funds upon completion of activity Section 4. Section 5. Section 6. Section 7. The Third Vice-President shall be Membership Chairperson and shall~ A. Be responsible for promoting active membership in the organization B. Shall contact members to act as chaperones for band functions C. Shall keep a record of all volunteer hours which shall be given to the school as required, with a final report to the Executive Board in June O. Shall personally contact parents/guardians of all new band students The Recording Secretary shall: A. Keep written records of all meetings B. Shall read the minutes and present a written copy to each Executive Board Member C. Shall conduct all correspondence as directed by the Executive Board D. Shall secure approval of Executive Board for all letters sent with the Keynotes signature The Corresponding Secretary shall~ A. Be responsible for all mailings for the organization and will work closely with the President, Third Vice-President andBand Director B. Prepare a written calendar of band activities with input from the Executive Board The Treasurer shall: A. Receive all funds due the organization from the Chairpersons or Second Vice-President B. Deposit same funds with a Federally insured bank within f)ve {5) business days of receipt C. Make disbursements as directed by the Executive Board D. Maintain the books in a manner subject to audit at all times E. Present a written report each month to be filed with the Recording Secretary's minutes of Executive Board Meetings F. Provide a copy of such report to each Executive Board Member ARTICLE VIII - ELECTIONS Section 1. The Nominating Conmnittee: A. Shall consist of three (3) Executive Board Members and two (2) members from the general membership B. Chairperson shall be appointed by the President at the February Executive Board Meeting C. Will present a slate of candidates to the Executive Board at the March meeting Section 2. Election of officers shall be held at the May general membership meeting. Nominations may be made from the floor after the report from the Nominating Conmnittee. Section 3. Elected officers shall assume their positions in June and serve until June of the following year. Section 4. Any officer's post which becomes vacant shall be filled by appointment by the Executive Board to fill the unexpired term~ except the President's office, which shall be filled by the First Vice-President. In the event a board member misses two (2) consecutive meetings, the Executive Board shall evaluate the circumstances of absences to determine if resignation is necessary. ARTICLE IX - AUDIT The financial records of the General Account shall be audited annually or more frequently as directed by the Executive Board. The audit shall be conducted by three (3) people, two (2) of whom shall be members of the Executive Board. ARTICLE X - RECORDS OF EXECUTIVE BOARD All Executive Board Members shall maintain a notebook containing past and current records. ARTICLE XI - DISSOLUTION If the'Keynotes shall at any time disband, any monies in the treasury and/or items purchased by the organization shall be turned over to and become the property of the Clover Hill High School Instrumental Music Department. Revised, April 19, 1989 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: ~gust 22, 1~)~)0 ITEM NUMBER: ll.A.8. SUBJECT: Richmond Area Mental Health Association Bingo Permit COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION On February 14, 1990, the Board of Supervisors granted a conditional bingo and raffle permit to Richmond Area Mental Health Association to operate until August 14, 1990. Issuance of the permit was conditioned upon the Association's compliance with operating procedures mandated by the Internal Audit Department and completion of a satisfactory audit. The Association is now requesting extension of the permit to December 31, 1990. Recommendation: Due to highly unsatisfactory operating procedures, inadequate record keeping, improper use of funds generated from bingo, and many citizen complaints, the County Attorney's Office and the Internal Audit Department recommend disapproval of the extension request. ATTACHMENTS: YES O PCA/bam4670: B31 NO m) SIGNATURE:., PREPARED BY;_ S~%evken ~. MiCa~ County Attorney COUNTY ADMI NISTRATOR 000051/,,'- BOS-9891 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE:AUgust 22, 1990 ITEM NUMBER: ll.A.9. SUBJECT' Removal of Sergeant Gerald A. Haynes and Sergeant Donald K. Reekes as Assistant Fire Marshals COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Sergeant Haynes and Sergeant Reekes have moved into other areas of the Fire Department, and no longer work in the Fire Prevention Bureau. Neither of these individuals hold a position appropriate for the retention of the appointment as Assistant Fire Marshal. RECOMMENDATION Recommend that Sergeant Gerald A. Haynes and Sergeant Donald K. Reekes be removed from their appointments as Assistant Fire Marshals. ATTACHMENTS: YES r'] NO Robot t' A. ACuh.~t°3f' F~ii~epartment SIGNATURE ' COUNTY ADMINISTRATOR 000052 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: August 22, 1990 ITEM NUMBER: ll.A.10. SUBJECT: Appointment of Sergeant Jeffrey A. Howe as an Assistant Fire Marshal pursuant to Sections 27-36 of the Code of Virginia COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Sergeant Howe has satisfactorily completed the required training course designed specifically for local Fire Marshals by the Commonwealth of Virginia. This action will allow him to exercise the authority to issue summons for fire prevention code violation granted by Section 9.1-8 "Authority of Fire Marshal and Assistant Fire Marshals" of the Code of the County of Chesterfield. RECOMMENDATION Recommend that Sergeant Jeffrey A. Howe be appointed Assistant Fire Marshal Pursuant to Sections 27-36 of the Code of Virginia. ATTACHMENTS: YES 12] NO M cR~ 'bi ee~t o~ ' Fi~ra~e~par~ment August 3, 1990 SIGNATURE: COUNTY ADMINISTRATOR 000053/ CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: August 22, 1990 ITEM NUMBER: ll.A.11.a. ,S JB JI CT: Set a Public Hearing to Amend Sections 2-34, 2-40, 2-43 2-43.1 and 2-45 of the Code of the County of Chesterfield Pertaining to Purchasing. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION As a result of changes in state law affecting the Virginia Public Procurement Act ("Act"), several changes to purchasing portion ..... of the Code of the County of Chesterfield, 1978, as amended, are proposed in the attached ordinance. Most of these changes are mandated by law. One of the changes is not mandatory but is recommended by staff as described below. Mandatory changes include: 1) adding pharmaceutical services to those services which have been categorized by the Act as professional services; 2) requiring the County to publish notice of County requests for proposals ("RFP's") for professional and non-professional services (such publication was previously optional); 3) eliminating the ability of the County to request, in an RFP, that offerors furnish estimates of man hours or costs for their services (this information may be obtained later during the negotiation stage of the RFP process); 4) providing that ATTACHMENTS: YES I NO [] (continued) PREPARED BY:. S%even L. Micas County Attorney JLM/bam4671:B31 SIGNATURE: COUNTY ADMI NISTRATOR 000054 BOS-9891 AGENDA ITEM August 22, 1990 Page two proprietary information obtained from competing offerors, during the RFP process for professional services, shall not be disclosed to the public or to competitors; and 5) changing the threshold for competitive bidding on State aid projects from $100,000 to $15,000. The Purchasing Department is currently operating in accordance with these five changes. The proposed amendment to Section 2-40 of the County Code is not mandatory. Currently, this section provides that all contracts which are expected to exceed $10,000 must be awarded after competitive bid or the RFP process rather than through the County's more streamlined small purchase procedures. The proposed amendment would raise the threshold contract amount to $20,000 for professional service contracts and $15,000 for non-professional service contracts and contracts for goods. This amendment would save considerable time in the procurement of goods and services and allow more attention to be given to complex, high-dollar, purchases. Recommendation: Staff September 26, 1990 for a ordinance. recommends that the Board set public hearing on the attached JLM/bam4671:b31 000055 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTIONS 2-34, 2-40, 2-43, 2-43.1 AND 2.45 RELATING GENERALLY TO PURCHASING BE IT ORDAINED Chesterfield County: by the Board of Supervisors of (1) That the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: ARTICLE VIII. Purchasing Sec. 2-34. Definitions. For the purposes of this article, the following words and phrases shall have the meanings respectively ascribed to them by this section: O O O Professional services. Work performed by an independent contractor within the scope of the practice of accounting, architecture, land surveying, landscape architecture, law, medicine, pharmacy, psychiatry, psychology, optometry or professional engineering. 0 0 0 Sec. 2-40. Competitive purchasinq generally; exceptions. Ail county contracts with nongovernmental contractors for the purchase or lease of goods, for the purchase of services, or for the sale of obsolete or unusable goods, shall be awarded only after competitive sealed bidding or competitive negotiation as hereinafter provided in this article; provided, however, competitive sealed bidding or competitive negotiation shall not be required: 0 0 0 (c) If the contract price is not expected to exceed ee~ twenty thousand dollars ($~0,000.00) in the case of contracts for professional services or fifteen thousand dollars ($15,000) in the case of all other contracts and the county purchasing agent has established alternate purchasing procedures for such contracts; or O O O Sec. 2-43. Competitive neqotiation - For nonprofessional services; procedure; award. JLM/bam163.txt -1- O0005G (a) For all contracts for nonprofessional services that may be based on competitive negotiation pursuant to the provisions of section 2-41 of this article, proposals shall be solicited by a written request for proposal (RFP). The RFP shall indicate in general terms that which is sought to be procured, specifying the factors which will be used in evaluating the proposal and containing or incorporating by reference, applicable contractual terms and conditions, including but not limited to any unique capabilities or qualifications which will be required of the contractor. Public notice of the RFP may?-~-~he-~se~e~-~- ~he pu~ehas~-~e~7 shall be inserted at least once in a newspaper of county-wide circulation. Proposals shall also be solicited by sending the RFP to prospective contractors and by posting the RFP in a public place. O O O Sec. 2-43.1. award. Same - For professional services; procedure; (a) For all contracts for professional services, proposals shall be solicited by a written request for proposal (RFP). The RFP shall indicate in general terms that which is sought to be procured, specifying the factors which will be used in evaluating the proposal and containing or incorporating by reference applicable contractual terms and conditions, including, but not limited to any unique capabilities or qualifications which will be required of the contractor. The RFP shall not, however, request that offerors furnish estimates of man-hours or cost for services. Public notice of the RFP ~-~he-pu~ehas~g-age~? shall be inserted in a newspaper of county-wide circulation. Proposals shall also be solicited by sending the RFP to prospective contractors and by posting the RFP in a public place. (b) The purchasing agent, in conjunction with the staff of applicable departments, shall engage in individual discussions with all offerors deemed fully qualified, responsible and suitable on the basis of initial responses and with emphasis on professional competence, to provide the required services. Repetitive informal interviews shall be permissible. Such offerors shall be encouraged to elaborate on their qualifications and performance data or staff expertise pertinent to the proposed project, as well as alternative concepts. These discussions may encompass nonbinding estimates of total project costs including, where appropriate, design, construction and life cycle costs. Methods to be utilized in arriving at price for services may also be discussed. Proprietary information from competing offerors shall not be disclosed to the public or to competitors. At the conclusion of discussion, outlined in this paragraph above, on the basis of evaluation factors JLM/bam163.txt -2- 000057 published in the RFP and all information developed in the selection process to this point, the purchasing agent, in conjunction with the staff of applicable departments, shall select in the order of preference two (2) or more offerors whose professional qualifications and proposed services are deemed most meritorious. Negotiations shall then be conducted, beginning with the offeror ranked first. If a contract satisfactory and advantageous to the county can be negotiated at a price considered fair and reasonable, the award shall be made to that offeror. Otherwise, negotiations with the offeror ranked first shall be formally terminated and negotiations conducted with the offeror ranked second, and so on until such a contract can be negotiated at a fair and reasonable price. Should the purchasing agent determine in writing and in its sole discretion that only one (1) offeror is fully qualified, or that one (1) offeror is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that offeror. O O O Sec. 2-45. State aid projects. No contract~ for the construction of any building or for an addition to or improvement of an existing building for which state funds of ~ne- h~ed fifteen thousand dollars ($~8815,000,00) or more, by appropriations, grant-in-aid or loan, are used or are to be used for all or part of the cost of construction shall be awarded except after competitive sealed bidding. The procedure for the advertising for bids and awarding of the contract shall conform to the provisions of chapter 7, title 11 of the Code of Virginia. No person who has been engaged as an architect or engineer for the same project shall be eligible to bid or to be awarded any such contract. JLM/bam163.txt -3- 000058 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE SUB gCT: August 22, 1990 ITEM NUMBER; ll.A.11.b. Zoning Ordinance Amendment Temporary Outdoor Vendors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BACKGROUND: Recently, Supervisors Currin and Mayes asked staff to prepare a Zoning Ordinance amendment relative to temporary outdoor sales. The Zoning Ordinance currently permits outdoor display of goods for sale beginning in B-2 and C-2 zoning districts. Restrictions in C-2 districts are difficult to comply with for certain temporary uses such as food preparation. Also, much of the commercial zoning within the County villages, such as Chester, Ettrick, Bon Air, etc. is currently B-1 where outdoor display of goods for sale is prohibited. Staff feels that temporary outdoor sales, if properly regulated relative to location, parking, hours of operation and sensitivity to nearby residences, can provide desired services and can help provide a small town character within our village areas. Following their public hearing on July 17, 1990, the Planning Commission recommends adoption of this amendment. RECOMMENDATION: Staff recommends that a public hearing on Temporary Outdoor Vendors amendment be set for September 12, 1990 Thomas Director of Planning ATTACHMENTS: YES ~L NO [] 3AUG2290/A: AGENDA/gok SIGNATURE: COUNTY IINISTRATOR O0 O059 "'- BOS-9891 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 21-3, 21-50, 21-153, 21.1-153, 21.1-157, 21.1-217 AND 21.1-281 RELATING TO TEMPORARY OUTDOOR VENDORS BE IT ORDAINED by Chesterfield County: the Board of Supervisors of (1) That the Code of the County of Chesterfield, 1978, as amended, is amended to read as follows: Sec. 21-3. Definitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: O O O Temporary Outdoor Vendors. Those uses which are operated in the open or from within temporary or portable structures and which Occur no more frequently than. three (3) days in any seven (7) day period beginning on Monday ~and ending on Sunday; prov.ided, however, that in no event sha%l any such use occur more ~equently th.aD three (3) consecutive days. Temporary vendors shall Be %0ca~ed where ~mprove~ permanent Darkin~ facilities are ava%lable for their use. ~emporarv vendors shall incl. ude such uses as prepared food sales; fruit and vegetable sales; arts ~n~ Graft sa~.es; plant sales; furniture sales; animal, circus and carnival rides; or similar such sales but shall not in~u~e Christ~.as tree sales. 0 0 0 Sec. 2%-50. parking spaces required. The minimum number of parking spaces to be provided for each use shall be as follows: O O O ..Use Number of spaces o O O (x) Temporary outdoor vendors 5 for all types to include a single animal or carnival ride. ' For more than one (1) animal or carnival ride, additional space(s) may be required if necessary to nwp146.txt 7/18/90 -1- 000060 prevent parking within public roadways or on-site driveways. Sec. 21-153. Permitted uses - By right. .(70) Temporary outdoor vendors, subject to the restrictions set forth in section 21.1-153(h) which are here~y incorporated herein by reference. Sec. 21.1-%53. Uses permitted with certain restrictions (h) Temporary outdoor vendors, provided that: (1) A temporary vendor shall be permitted only on a lot or parcel occupied by a legal permanent use. (2) A temporary stand not to exceed two hundred (200) square feet in area and one properly licensed, inspected and operative truck or other vehicle may be placed or parked o~ site, when utilised for such temporary sa~es. (3) Qutside display of merchandise for sale is permitted; provided, however, that any portion of the sales area ~hal~ be ~o~ated %n accordance with the minimum yard depths (setbacks) required for the district. (4) ~be requ%red m%~i~um and most convenient Darkinq sp~es for the existing permanent use shall not be used ~or tb~ temporary vendor. (5) signs shall be ~er~itted only in accordan¢- with article VIII of this cha~er, (6) Any temporary structure, vehicle, sign, trash, debris or Q~her material associated with or resulting from such temporary sales use shall be removed from the lot or Darcel no later than twenty-four (24) hours followinq th~ ~lose of the temDorary sale, ~7) Ail temporary vendor areas shall ~e located a ~inimum o~ one hundred (100) feet from any residentially zoned property or any property where the principle use is residential unless the temporary sa%es area is separated from such DrOD~rt?by a pe%-maD~nt building. (8) Hour~ of operation for temporary outdoor vendors shall be restricted to the hours of operation of tho permanent use on the parcel. nwpl46, txt -2- 7/18/90 000061 Sec. 21.1-157. Required conditions. In addition to the other requirements of this chapter, the folloWing conditions shall be met in the C-2 district: O O O (b) E~cept as otherwise provided in section 21.1-153(h), NRo outside display of merchandise for sale is permitted unless located within covered sidewalks or courtyard areas and such areas are designed for such use and pedestrian ways are maintained. 0 0 0 Sec. 21.1-217. Parkinq spaces required. Except as provided for in section 21.1-255.4.(a), the number of parking spaces to be provided for each use shall be as follows: USE NUMBER OF SPACES O O O (i) Other: ('3) TemDo~ary outdoor vendors Five (5) for all types to include a single animal or carnival ride. For more than one (1) animal or carnival ride additional spaces may be required if necessary to prevent parking within public roadways or on-site driveways. Sec. 21.%-~8~. De~%nitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: O O O Temporary Outdoor Vendors. Those uses which are operated in the open or from within temporary or portable structures and which occur no mo~e frequently than three (3) days in any seven (7) day period beqinninq on Monday and enainq on Sunday; p~ovided, however, that in no event shall any such use occur more frequently than three (3) consecutive days. Temporary vendors shal~ be located where improved permanent nwp146.txt -3- 7/18/90 000062 parking facilities are available for their use. Temporary vendors sha~ include such uses as prepared food sales; ~ruit aD~ vegetable sales; arts and craft sales; plant sales; SurDiture sales; animal, circus and carnival rides; or similar such sales but shall not include Christmas tree sales. o o o nwp146.txt -4- 7/18/90 000063 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: August 22, 1990 ITEM NUMBER: ll.A.11.c. SUB~[CT: Zoning Ordinance Amendment Relating to Village District Yard Requirements COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BACKGROUND: On September 13, 1989, the Board of Supervisors amended the "old" Zoning Ordinance (Chapter 21) to incorporate the Chester Village District. That amendment mistakenly required office and commercial buildings to comply with industrial setbacks. This amendment correctly specifies setback requirements for the Office and Business Districts within the Chester and Midlothian Villages. Fcllowing their public hearing on July 17, 1990, the Planning Commission recommends adoption of this amendment. RECOMMENDATION: Staff recommends that a public hearing on Village District Yard Requirements amendment be set for September 12, 1990. ATTACHMENTS: YES ~ NO [] Thomas E. ~cobSon Director of Planning 1AUG2290/A: AGENDA/Eok $1GNAT URE: COUNTY ADMI NISTRATOR 00006 / - BOS-9891 ORDINANCE TO AMEND CHAPTER 21, THE CODE OF T~. COUNTY OF CHESTERFIELDs1978, AS AMENDED, BY AMENDING SECTION 21-67.33.1 RELATING TO VILLAGE DISTRICT YARD REQUIREMENTS BE IT ORDAINED ~y the Board of Supervisors of Chesterfield County: (1) That Chapter 21' of the Code of the County of Chesterfield, 1978, as amended, is amended and re-enacted as follows: Sec. 21-67.33.1. Yard Requirements. For yard requirements, see Chapter 21.1, Article 6, Division 4, Section 21.1-255.5 for B Districts and 21.1-255.6 for M Districts. · 1ARPllgo/A'.AGENDA/gok 000065 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE:August 22, 1990 ITEM NUMBER: SUBJECT: Subdivision Ordinance Amendment ll.A.11.d. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BACKGROUND: Recently the Board of Supervisors requested an Ordinance amendment to simplify the process by which resubdivision plats are reviewed and approved. Currently, all resubdivisions must go through the tentative review process. This includes amending a building line, amending a floodplain, and even inadvertent omissions such as lot numbers. The amendment would create a new subcategory of resubdivisions which staff would review through the final check plat process only. This would cut down on the amount of time required to approve amended plats which are basically ministerial in nature. Following their public hearing on July 17, 1990, the Planning Commission recommends adoption of this amendment. RECOMMENDATION: Staff recommends that a public hearing on Subdivision Ordinance amendment be set for September 12, 1990. ATTACHMENTS: YES~' NO El PREPARED Thomas E. Director of Planning 2AUG2290/A: AGENDA/gok SIGNATURE: COUNTY ADM I NISTRATOR 000066 BOS-9891 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY k~ENDING AND REENACTING SECTIONS 18.1-2 AND 18.1-14 RELATING GENERALLY TO RESUBDIVISIONS BE IT ORDAINED Chesterfield County: by the Board of Supervisors of (1) That the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 18.1-2. Definitions. In the construction of this chapter, the definitions contained in this section shall be observed and applied, except when the context clearly indicates otherwise: o o o Amended Plat. A resubdivision of a recorded subdivision which does not involve a change in property lines. Resubdivisions which may be made by an amended plat include, but are not limited to, name changes and corrections relating to metes and bounds descriptions, correction of flood plain lines, setback lines, drainage easements, misnumbered lots and misspelled words. o o o Resubdivison. An authorized change in p~epe~y-~&mes-~ a recorded subdivision which does not involve the relocation or alteration of streets, alleys, easements for public passage or other public areas. o o o Sec.18.1-14. Resubdivision. (a) A resubdivision of all or any part of a recorded subdivision may not be made or recorded until submitted and approved by the planning commission or agent in accordance with the provisions of this chapter. o o o (c) An amended plat may be submitted to the agent for approval and recordation pursuant to section 18.1-16 (1) (c) and (d) without the tentative approval otherwise required by section 18.1-16(1)¢a). SM:ptc156.txt O000G? CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : August 22~ 1990 ITEM NUMBER: ll.A.12. SUBJECT: Request for permit to stage fireworks display at 2 Bellona Arsenal, Midlothian, Virginia on September 29, 1990 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: William J. Eberhart of Vitale Fireworks Display Co., Inc., has requested permission from the Board of Supervisors to stage a fireworks display at 2 Bellona Arsenal, Midlothian, Virginia 23113 on September 29, 1990. The pyrotechnist assigned to operate the display will be Mark Trott who is a full-time employee of the Vitale Fireworks Display Co., Inc. Mr. Trott has been in their employ for over five years and has been operator-in-charge on 12 - 15 shows per year, some productions valued at greater than $15,000. We have received a certificate of insurance from Vitale in the amount of $1,000,000 naming Chesterfield County as an additional insured. Dennis Turlington, Fire Marshal, reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. ATTACHMENTS: YES ~ SLM/bam4528:B31 Recommendation: . Staff recommends approval of this request. S~e~e~n ~L: ~ica~~ County Attorney NO I1~ SIGNATURE: ~ COUNTY ADMINISTRATOR 000068/ BOS-9891 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA August 22, 1990 MEETING DATE: ITEM NUMBER: ll.A.13. SUB4[CT: Consideration of a Request for an Entertainment/Musical Festival Permit and Fireworks Permit from the Chester- field County Fair Association COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Because the County Fair includes outdoor music events, a circus and a fireworks display, the Chesterfield County Fair Association must obtain a Musical/ Entertainment Festival permit in order to hold the annual County Fair at the Chesterfield County Fairg~.ounds August 27 - September 1, 1990. The entertainment arrangements have been reviewed by the County Attorney's Office and Risk Management and, within the conditions imposed by staff, meet the substantive requirements of the ordinance. Arrangements include adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance, permits and building and ride safety. In addition, the Fair Association has worked closely with those County departments affected by the fair to insure a safe fair. If the permits are granted, staff will monitor compliance with the conditions of the permits prior to the start of the fair. (Continued) ~,~,.~~ PREPARED BY; Steven~L.~Micas County Attorney ATTACHMENTS: YES r'l NO PCA/bam4661:B31 SIGNATURE: COUNTY ADMI NI STRATOR O000Ggy BOS-9891 Consideration of a Request for an Entertainment/Musical Festival Permit and Fireworks Permit from the Chesterfield County Fair Association August 22, 1990 Page 2 Midway entertainment will be provided by Amusements of America, who will submit an insurance certificate in the amount of $1,000,000 naming the County as additional insured. Both Yeager and Company and the Building Inspection Department will inspect all rides for safety. The circus entertainment will be provided by Galaxy Circus. In addition, the County Fair Association has requested permission to stage fireworks displays each night at 10:00 p.m. from Monday, August 27, 1990 to Saturday, September 1, 1990. Dominion Fireworks of Petersburg has conducted similar displays in the County for several years and trained and experienced personnel will discharge the fireworks. The County Fair Asso- ciation will submit evidence of a fireworks liability insurance policy in the amount of $1,000,000 naming the County as an additional insured. Recommendation: Staff recommends that the Board grant a musical/entertainment and fireworks permit to the Chesterfield County Fair Association for the Annual Chesterfield County Fair subject to such conditions as the County Attorney deems neces- sary. PCA/bam4661:B31 000070 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETINGDATE: Auqust 22, 1990 ITEM NUMBER; SUB4[CT: Lease of Office Space in Centre Court Economic Development Department Building for COUNTY ADMINISTRATOR'S COMMENTS: . The Economic Development Department proposes to lease 3,205 square feet of office space from H. U. Development Partnership at the Centre Court Building across from the new Courthouse. Terms include a six-year lease, with rent abated for the first year, resulting in a savings of $13,500 for the lease term. Also, if the office currently occupied by Economic Development is sub-let, additional sayings will result. Annual rent will be calculated at $15.00 per square foot and includes design services, tenant upfit, utilities, janitorial service and parking. Rent will be escalated each year at the rate of 4%. These terms and the remainder of the lease are extremely favorable to the County. Recommendation: Staff recommends that the County Administrator be authorized to enter into the lease subject to approval of the County Attorney's Office. ATTACHMENTS: YES [] PCA/bam4679 :B31 NO III SIGNATURE: __ Gar~y~R. McLar~,' Director Economic Development COUNTY ADMINISTRATOR 000071 ~9891 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : August 22, 1990 ITEM NUMBER: SUBJECT: Streetlight Installation Cost Approvals ll.B. 1. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BERMUDA DISTRICT: Location approved at the February 14, 1990 Board meeting Intersection of Evelyn Drive and Sand Hills Drive Cost to install streetlight: $779.00 ATTACHMENTS: YES BI NO [] Location approved at the July 25, 1990 Board meeting 5524 Kay Road Cost to upgrade streetlight: $241.00 DALE DISTRICT: Location approved at the January 13, 1988 Board meeting Intersection of Beulah Road and Hopkins Road Cost to install streetlight: $485.00 Eichard ~. 'McElfi;h,XP.E. Director Enviror~ental Engineering SIGNATURE:, C O~ I N I STR ATOR 00007 Board Agenda Item Environmental Engineering August 22, 1990 Page Two SUBJECT: Street Light Installation Cost Approvals DALE DISTRICT CONT. Location approved at the August 26, 1988 Board meeting Intersection of Lawnwood Drive and Slumber Lane Cost to install streetlight: $1,017.00 Location approved at the November 22, 1989 Board meeting 5501 S. Jessup Road (intersection with Fairpines Road) Cost to install streetlight: $1,009.00 Location approved at the March 28, 1990 Board meeting Beulah Road and Hilmar Drive Cost to install streetlight: $450.00 MIDLOTHIANDISTRICT: Location approved at the June 13, 1990 Board meeting Intersection of Briarpatch Drive and Huguenot Road Cost to install streetlight: $1,394.00 000073 Board of Supervisors Agenda Item Subject: Streetlight Installation Cost Approvals August 22, 1990 Page 3 BUDGET & MANAGEMENT COMMENTS: The recommended street light installations and upgrades in the Bermuda District would cost $1,020 per Virginia Power. The current balance in the Bermuda Street Light fund is $12,558. Upon completion of the installations the fund would have a remaining balance of $11,538. The recommended street light installations in the Dale District would cost $2,961 per Virginia Power. The current balance in the Dale Street Light fund is $12,833. Upon completion of the installations, the fund balance would be $9,872. The recommended street light installation in the Midlothian District would cost $1,394 per Virginia Power. The current balance in the Midlothian Street Light fund is $11,246. Upon completion of the installation, the balance would be $9,852. ~rector,~ Budget & Management Bos2:Street 000074 Sched'"b,d Completion Date Letter CNR 48 Dear Customer: Thank you for your request for electric service at The necessary engineering and construction work is being scheduled to provide for connection of your service by ~ / ¢ (This scheduled completion date may van/slightly in the event of bad weather). In order for us to be able to provide service by the above scheduled completion date, it will be necessary that you complete the items checked below by '7'75 [] Install eye bolt. [] Install meter base and customer's conductors. [] Obtain electrical inspection. [] Site graded to within 6" of final grade. [~[~d~ign underground agreement and return to Virginia Power. [] Right of Way Easement. If your schedule will permit completion of these items before the required date, please contact me by calling extension . If your schedule will not permit completion of these items by the required date, the connection of your service will be; rescheduted. This could mean a substantial delay in the final completion date of this work. Should there be any questions, or if I can be of any assistance, please call me. Please refer to Project Number /~ ~ 0('') ~' when contacting Virginia Power about your service. Distribution: White - Customer; Canary - File Sincerely, Service Representative VIRGINIA POWEI~ (Customer's Address) SchedL,. d Completion Date Letter Dear Customer: Thank you for your request for electric service at The necessary engineering and construction work is being scheduled to provide for connection of your service by (This scheduled completion date may van/slightly in the event of bad weather). In order for us to be able to provide service by the above scheduled completion date, it will be necessary that you complete the items checked below by % -/o -eo E~ Install eye bott. r-] Other: ~~. ~ o,~ · '~t~nstall meter base and customer's conductors. [] Obtain electrical inspection. [] Site graded to within 6" of final grade. [] Sign underground agreement and return to Virginia Power. [] Right of Way Easement. If your schedule will permit completion of these items before the required date, please contact me by calling -'7~r-~:~ '~'~O / extension '7_¢2¢1-f...- . If your schedule will not permit completion of these items by the required date, the connection of your service will b~ rescheduled. This could mean a substantial delay in the final completion date of this work. Should there be any questions, or if I can be of any assistance, please call me. Please refer to Project Number (~)-'~ OO'? when contacting Virginia Power about your service. Distribution: White - Customer; Canary - File Sincerely, Service Representative 000076 ,- Reschc' .#ed Completion Date Notice (Customer's Address) CNR 48 Date ~)-~L~ ~:~0 Dear Customer: This is to confirm that the connection of your electric service at has been rescheduled from to for the reasons checked below: [] Eyebolt not installed. [] Property corners not marked [] Meter base and/or customer's conductors not installed. [] Electrical inspection not received. [] Site not graded to within 6" of final grade. [] Underground agreement not signed and return to Virginia Power. Right of way not signed and returned to Virginia Power. Important -- Please Note: --~-- ~ ~ f ~ . If your schedule will permit completion of these terns before the requirable ~ ~~/ _, e xtensio~ ¢~lf you have n oteomplated these items b ythe required date, ~e will be rescheduled, and you will be notified of the new completion date. This service connection date may vary slightly in t~nt weather or emergency. Should there be any questions, or if I can be of any assistance, please call me. Please refer to Project Number when contacting Virginia Power about your service. Distribution: White - Customer: Canary - File Sincerely, OOO ooo97? POWER Scheo" ?d Completion Date Letter CNR 48 (Customer's Address) Dear Customer: Thank you for your request for electric service at ~ The necessary engineering and construction work is being scheduled to provide for connection of your service by (This scheduled completion date may vary slightly in the event of bad weather). In order for us to be able to provide service by the above scheduled completion date, it will be necessary that you complete the items checked below by F'] Install eye bolt. E]Other: ~ ~ ¢~ "~ Install meter base and customer's conductors. [] Obtain electrical inspection. [] Site graded to within 6" of final grade. [] Sign underground agreement and return to Virginia Power. "~ight of Way Easement. 0 If your schedule will permit completion of these items before the required date, please contact me by calling -Z / extension ~xTJ)~7,.- . If your schedule will not permit completion of these items by the required date, the connection of your service will rescheduted. This could mean a substantial delay in the final completion date of this work. Should there be any questions, or if I can be of any assistance, please call me. Please refer to Project Number when contacting Virginia Power about your service. Sincerely, Service Representative Distribution: White - Customer; Canary - File 000078 Form No 720823(Mar ,-' Reschr'"Jled Completion Date Notice Date CNR 48 Dear Customer: This is to confirm that the connection of your electric service at has been rescheduled from ~- / ~ --~'-"~(~ to q-s/-qo for the reasons checked below: [] Eyebolt not installed. [] Meter base and/or customer's conductors not installed. [] Electrical inspection not received. [] Site not graded to within 6" of final grade. o ncc Virginia Power. V~~ q~ [] Property corners not marked XRight ofway not signed and return,~.e,d to Virginia Power. b01~. []Other d t~(_..)) ~,.~0) Important -- Please Note: In order for us to be able to provide service by this new completion date, it will be necessary that you complete the items checked above by 8- '-~ ~(~) If your schedule will permit completion of these items before the required date, please contact me by calling ¢'~'~-/-- [-/0 ("//.) ,extension' If you have not completed these items by the required date, connection of your service will be rescheduled,,,:~?d y~, will be notified of the new completion date. This service connection date may vary slightly in the event of inclement weather an?~_questions, or if I can be of any assistance, please call me. or emergenc~.:. Should theu~ :~ Please refer to Pro~ct Number 0Q--~/4--3/ ~ when contacting Virginia Power about your se~ice. Distribution: White - Customer; Canary - File Sincerely, Service Represen ative (Fo,rmer y 97786 72 . ,,., Rescher' , led Completion Date Notic (Cu~omer's Address) Date CNR 48 Dear Customer: This is to confirm that the connection of your electric service at has been rescheduled from to q-i -n o for the reasons checked below: [] Eyebolt not installed. [] Property corners not marked [] Meter base and/or customer's conductors not installed. ~] Electrical inspection not received. [] Site not graded to within 6" of final grade. [] Underground agreement not signed and return to Virginia Power. [] Proposed cable route not cleared of obstacles. [] Right of way not signed and returned to Virginia Power. I_rnportant -- Please Note: ~ ~.~:',~'i::'.~,.~.~ ~ ,~ In order for us to be able to provide service by this new completion date, it will be necessary that you Cil'~ete'~~::~ d ab~ y ~ t ..... ~ :~: .... ' ' n ..... If your schedule will perm,t completion of these ,tams before the requlre~e, plea~%~.qat~me b~ ~ng ...... ~ ~_, extension .... If you have not completed these items by the required date, c~~~ ~itl be rescheduled, and you wilt be notified of the new completion date. This service connection date may vary slightly in ~~t weather or emergency. Should there be any questions, or if I can be of any assistance, please call me. Please refer to Proiect Number vvhen contacting Virginia Power about your serwce. Distribution: White - Customer: Canary - File Sincerely, · 19, 1990 Rinhard Leonard Administrative Analyst Engineering Chesterfield County P. O. Box 40 Chesterfield, Virginia 23832 VIRGINIA POWER Dear Mr. Leonard: Thank you for your letter of June 15, 1990 regarding 05-006-00460. We have completed our estimate to install I - Briarpatch Drive and Huguenot Road. estimate number 14,000 HPSV at The cost to the County for the installation of this light is $1394.00, described as follows: Total cost of job $1606.00 Less revenue credit at 4:1 ratio $ 525.00 Cost to County $1174 + $313(terf) = $1394 This cost will be effective for ninety days from the date of this letter. If we do not receive your authorization to proceed with this work within the ninety day period we will cancel this project. Should you require this work to be performed at a later date, please make a new request and a new cost will be submitted to you. The necessary engineering and construction work is being scheduled to provide for connection of your service by August 22, 1990. (This connection date may vary slightly in the event of bad weather.) In order for us to be able to provide service by the above connection date, the items checked below must be completed by August 2, 1990. ~//~etter of authorization returned to Virginia Power Acquisition of Right of Way and/or State Highway Permits Should there be any questions, or if I can be of any assistance, please do not hesitate to call me at 379-4817. Service Representative cc: Mr. H. C. Stickley OOOO81 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : August 22, 1990 SUB4ECT: Streetlight Requests ITEM NUMBER: ll.B.2. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: DALE DISTRICT: Relocate current streetlight on pole 9QF44 to pole 9QF46 in the vicinity of Beulah United Methodist Church at 6925 Hopkins Road MIDLOTHIANDISTRICT: Intersection of Corner Road Road and Robious Road ATTACHMENTS: YES I~ NO [] PREPARED BY; ~ o~)'~. Richard M. McElfish~ P.E. Director Environmental Engineering SIGNATURE: COUNTY ADMI NISTRATOR 00008{ - Beulah United Methodist Church 6925 Hopkins Road · Richmond, Virginia 23234 (804) 275-2325 · (804) 271-0534 July 6, 1990 Mr. Harry Daniel P. O. Box 40 Chesterfield, VA 23832 Dear Harry: In regards to our recent conversation, this letter is to request that the light on VEPCO pole QF 44 be moved to VEPCO pole QF 46 on the west side of Hopkins Road. If there are further questions, please contact me at 275-1520. CRQ,Sr/dmc STREETLI GHT REQUEST DALE DISTRICT DATE OF REQUEST: July 16, 1990 NAME OF REQUESTOR: ADDRESS: 6925 Hopkins Road, Richmond, Va. PHONE NUMBER: HOME WORK REQUEST IS LOCATED AT THE INTERSECTION OF: REQUEST IS NOT AT AN INTERSECTION. N/A (see below) PLEASE INSTALL LIGHT ON POLE % QF46 OR TAX MAP 66-08 Beulah United Methodist Church 23234 271-0534 N/A (see below) It is requested to be placed: SET POLE N/A COMMENTS: This request is to relocate the light located on pole %QF44 to pole %QF46 STR4 000083 Beulah United Methodist Church 6925 Hopkins Road · Richmond. Virginia 23234 (804) 275-2325 · (804) 27~-0534 July 6, 1990 Mr. Harry Daniel \-. P. O. Box 40 Chesterfield, VA 238] Dear Harry: In regards to our recent conversation, this letter is to request that the light on VEPCO pole QF 44 be moved to VEPCO pole QF 46 on the west side of Hopkins Road. If there are further questions, please contact me at 275-1520. CRQ,Sr/dmc oard of Tr~st..e~ 0 ~ 000084 STREETLI GHT REQUEST MIDLOTHIAN DISTRICT DATE OF REQUEST: NAME OF REQUESTOR: July 13, 1990 TAX MAP Stonewall H. Smith, Roxshire Civic Association 08-11 ADDRESS: 2431 Edgeview Lane, Midlothian, Va. PHONE NUMBER: HOME 379-9309 WORK N/A REQUEST IS LOCATED AT THE INTERSECTION OF: and Robious Road Corner of Rock Road REQUEST IS NOT AT AN INTERSECTION. PLACED: N/A IT IS REQUESTED TO BE PLEASE INSTALL LIGHT ON POLE ~ Yes OR SET POLE - N/A COMMENTS: Intersection Criterion: Qualified Vehicles Per Day Criterion: Qualified Petition Criterion: Qualified ATTACPE4ENT: (Vicinity Sketch) STR1 000085 .// COO ,~ RICHARD A. LEONARD ADMINISTRATIVE ANALYST ENGINEERING ~,,/1 5,"'90 DEAR MR· LEONARD: PLEASE FIND ENCLOSED THE REQUEST WITH SIGNATURES FOR A STREET LAMP TO BE PUT ON THE EXISTING POLE AT THE INTERSECTION OF CORNER ROCK AND ROBIOUS ROAD. THIS IS A HIGHLY TRAVELED ROAD WITH A VOLUME OF TRAFFIC TURNING ONTO CORNER ROCK AND PROCEEDING INTO THE ROXSHIRE SUBDIVISION. IT IS MY BELIEF THAT THERE IS A TRANSFORMER ON THE POLE AT THE INTERSECTION AND I WOULD HOPE THIS MIGHT MAKE INSTALLATION EASIER. PLEASE LET ME KNOW IF ANY FURTHER INFORMATION IS NEEDED. STONEWALL H. SMITH, PRESIDENT ROXSHIRE CIVIC ASSOCIATION 000087 STREETLi G2tT PET~T'LCN This petition is in request for the installation of a s ....... ~ Address Tel. No. f129 000083 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: Auqust 22, 1990 ITEM NUMBER: SUBdI~CT: Removal of Existing Billboards ll.B. 3. The County has no authority under its general police powers to require the removal of existing billboards which are permitted under the Zoning Ordinance or to establish a moritorium on the erection of new billboards. The Zoning Ordinance can be amended, however, to ban new billboards in certain areas and to require the removal of billboards in areas where they are no longer permitted. Before non-conforming billboards are removed, however, the owners of such billboards must be given a reasonable opportunity t6 recoup their investment. On July 25, 1990, the Board referred to the Planning Commission the question of whether the Zoning Ordinance should be amended to further restrict new billboards. The Planning Commission may consider amendments to the Zoning Ordinance including a county-wide ban on billboards, a ban along certain roads, or a ban in designated zoning districts. If future billboards are banned in any part of the County, removal of existing billboards in the area of the ban can be required, but only after the owner has had a reasonable opportunity to recoup his investment. Since owners of billboards r .... (continued)pREPARED BY~ ic~ County Attorney ATTACHMENTS: YES [] NO [] SM/bam4675:B31 SIGNATURE: COUNTY ADMI NISTRATOR BOS-9891 AGENDA ITEM August 22, 1990 Page 2 investment in approximately two years, a billboard ban may occur pursuant to an amortization schedule which bans newer billboard signs within two years and eventually bans all billboards. Recommendation: Staff recommends that the Board request the Planning Commission consider an amendment to the Zoning Ordinance not only restricting future billboards but also requiring the removal of existing billboards and make a recommendation to the Board. SM/bam4675:B31 000090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: August 22, 1990 ITEM NUMBER: ll.B.4. SUB4ECT: Resolution Confirming Proceedings of Chesterfield Industrial Development Authority for Financing of Revenue Bonds for Hoover & Strong, Inc. expansion project. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BACKGROUND On August 3, 1990, the Chesterfield Industrial Development Authority held a public hearing and approved the financing of Revenue Bonds in an amount not to exceed $2,500,000. This issuance is to assist Hoover & Strong, Inc., located in Chesterfield County, in financing the construction and equipping of a manufacturing facility expansion. The expansion will enable the company to expand its current product line of gold jewelry findings and will include the hiring of approximately 40 new employees. RECOMMENDATION Recommend that resolution. the Board of Supervisors adopt the attached AGIOAG15/erk ATTACHMENTS: YES ~ NO 13 Gary R. McLaren Director of Economic Development SIGNATURE: COUNTY ADM I NI STRATOR O0009/Z August 2, 1990 County of Chesterfield Board of Supervisors Chesterfield, Virginia 23832 Industrial Development Authority of the County of Chesterfield Proposed Financinq for Hoover & Stronq, Inc. Hoover & Strong, Inc. , a Virginia corporation (the "Company" ) , has requested that the Industrial Development Authority of the County of Chesterfield (the "Authority") assist the Company in financing the construction and equipping of a manufacturing facility expansion (the "Project") in Chesterfield County, Virginia, by the issuance of its industrial development revenue bonds in an amount not to exceed $2,500,000 (the "Bonds"). As set forth in the resolution of the Authority attached hereto (the "Resolution,,), the Authority has agreed to do so. The Authority has conducted a publiC"~earing with respect to its proposed financing of the Project and has recommended that you approve the issuance of the..~Bonds as~ ~equired by Section 147(f) of the Internal Revenue Code of 1986, as amended. 000092 County of Chesterfield Board of Supervisors August 2, 1990 Page 2. Attached hereto is (1) a certificate evidencing the conduct of the public hearing and the action taken by the Authority, (2) the "Fiscal Impact Statement" and (3) the form of resolution suggested by counsel to evidence your approval. 000093 EXHIBIT A CERTIFICATE The undersigned Secretary of the Industrial Development Authority of the County of Chesterfield (the "Authority") hereby certifies as follows: 1. A regular meeting of the Authority was duly called and held on August 2, 1990, at 3:30 p.m., in the Board Room of the Economic Development Office, Chesterfield, Virginia. The meeting was open to the public, and persons of differing views were given an opportunity to be heard. At such meeting all of the Directors of the Authority were present or absent throughout as follows: PRESENT: J. Thomas Steger Curtis C. Duke William F. Seymour, III John W. Waddill L. Todd Lumadue ABSENT: Gary W. Fenchuk James A. Spencer 2. The Chairman announced the commencement of a public hearing on the application of Hoover & Strong, Inc., a Virginia corporation (the "Company"), and that a notice of the hearing was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the hearing in a newspaper having general circulation in Chesterfield County, Virginia (the "Notice"). A copy of the Notice and a certificate of publication of such Notice have been 000094 filed with the records of the Authority and are attached hereto as Exhibit A. 3. The following individuals appeared and addressed the Authority: F. Daniel Pharr Genevieve K. Dybing, Esquire A reasonably detailed summary of their statements together with the fiscal impact statement required by the Industrial Development Revenue Bond Act are attached hereto as Exhibits B and C. 4. Attached hereto as Exhibit D is a true, correct and complete copy of a resolution (the "Resolution") adopted at such meeting of the Authority by a majority of the Directors present at such meeting, with the ayes and nays being recorded in the minutes of such meeting as follows: Director Vote J. Thomas Steger Curtis C. Duke William F. Seymour, III John W. Waddill L. Todd Lumadue Yes Yes Yes Yes Yes The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, OOO095 rescinded or amended and is in full force and effect on the date hereof. WITNESS my hand and the seal of the Authority this ~ day of August, 1990. Secretary, lndustrial Development Authority of the County of Chesterfield 000096 EXHIBIT A RICHMOND THE RICHMOND TIMES-DISPATCH JUL 2 6 1990 Richmond, Ya ........ .. ............................ ~ _NOTIOE This i~ te certify that the attached ............................................... was published in The Richmond Times-Dispatch, a newspaper published in the City of Richmond, State of Virginia. ~ T~'he first insertion being given ......... ~.U...L...1.9...].~Q ......................... Sv~orn to and subscribed before me ] /~ , / ~ ~. J U L 2 ,7/!9~0 ~ . ~ /~ ~ .. ~ ~ .~ (I ~ .... f' ~ ~ Public ........ J /,. .......~ ~te of Vir~nia, City of Richmond: SgP~R~A~ ~ ~ ,~mmJs'; i uaqS, l~ ~ ~,~,~,o~ ........................................................ TITLE 0 0 0 0 9 '/ EXHIBIT B SUMMARY OF STATEMENTS On August 2, 1990, Mr. F. Daniel Pharr appeared before the Industrial Development Authority of the County of Chesterfield and reviewed the plans and application of Hoover & Strong, Inc. Genevieve K. Dybing, Bond Counsel for the applicant reviewed the inducement resolution and addressed questions relating to the bond financing. O0009G EXHIBIT C FISCAL L~PACT STAT22~ENT ..July 11, 1990 Hoover & Strong, Inc. Appl£can~ Manufacturing e Maximum amount of financing sough~ municipality Estimated real property csx per year usin$ present tax ra~es Estimated merchants' capital ~ax per year E$:ima~ed dollar value par year of go~ds and services ~hat w~Ii be purchased locally £sclmaced number of resular employees on year round basis Average annua~ salary per employee $ In .... ~u~ho.~_~y C~dus~j~i/a1 Develao~p~t Authority of the County of Chesterfield $ 2,500,000 $ 1,490,000 $ 16,241 $ --0-- $ --0-- $ 1,000,000 $ 40-60 additional 16,000 EXHIBIT D RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTerFieLD WHEREAS, there have been described to the Industrial Development Authority of the County of Chesterfield (the "Authority") the plans of Hoover & Strong, Inc., a Virginia corporation (the "Company"), to construct and equip in Chesterfield County, Virginia (the "County") a manufacturing facility expansion for the production of gold jewelry findings (the "Project") consisting of approximately 18,400 square feet; and WHEREAS, the Company both in its application submitted to and in its appearance before the Authority has described the benefits to the County and has requested the Authority to agree to issue its Industrial Development Revenue Bonds or Notes, under the Virginia Industrial Development and Revenue Bond Act (the "Act"), in such amounts as may be necessary to finance a portion of the cost of the Project; and WHEREAS, the Authority has held a public hearing on August 2, 1990 with respect to the issuance of bonds for the Project, as required under Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"). BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. It is hereby found and determined that the location of the Project for the Company in the County will bring additional revenues and employment into the County and will promote the 000100 industrial development and economy of the County, benefit its inhabitants, £ncrease their commerce and promote their safety, health, welfare, convenience and prosperity. 2. To induce the Company to locate the Project in the County, the Authority hereby agrees to undertake the issuance of its Industrial Development Revenue Bonds or Notes (the "Bonds") therefor in amounts now estimated not to exceed $2,500,000 upon terms and conditions to be mutually agreed upon between the Authority and the Company. The Project or portions thereof shall be leased or sold by the Authority to the Company or to such person or persons as it may designate pursuant to a lease or an installment sale agreement which will provide payments to the Authority sufficient to pay the principal of and premium, if any, and interest on the Bonds and to pay all other expenses in connection with the Project. The Bonds shall be issued in form and pursuant to terms to be set by the Authority, and the payment of the Bonds shall be secured by an assignment, for the benefit of the holders thereof, of the Authority's rights to payments under the leases or agreements and may be additionally secured by a mortgage of or security interest in all or part of the Project or other property of the Company. 3. It having been represented to the Authority that it is necessary to proceed immediately with the Project, the Authority hereby agrees that the Company may proceed with plans for the Project, enter into contracts for construction and equipping and take such other steps as they may deem appropriate in connection -2- 000!0i therewith, provided that nothing hereby shall be deemed to authorize the- Company to obligate the Authority without its consent in each instance to the payment of any monies or the performance of any acts in connection with the Project. The Authority agrees that the Company may be reimbursed from the proceeds of the Bonds for all costs so incurred by it. The Authority also agrees, if requested, to issue its Bonds to obtain interim or construction financing for the Project on terms to be mutually agreed upon, such Bonds to be guaranteed or otherwise secured by the Company as required by the Authority. 4. The Authority agrees, if requested, to accept the recommendation of the Company with respect to the appointment of an agent or underwriter for the sale of the Bonds pursuant to terms to be mutually agreed upon. 5. All cost and expenses in connection with the financing of the Project, including the fees and expenses of bond counsel, Authority counsel and the agent or underwriter for the sale of the bonds, shall be paid from the proceeds of the Bonds or from funds of the Company. If for any reason the Bonds are not issued, it is understood that all such expenses shall be paid by the Company and that the Authority shall have no responsibility therefor. 6. The kuthority intends that the adoption of this resolution be considered as "official action" toward the issuance of the Bonds within the meaning of the regulations issued by the -3- 000102 Internal Revenue Service pursuant to Sections 103 and 141 through 150 of the Cod~. 7. As the financing plans of the Company have not been completed, the inducement given by this resolution shall also run to any business entity in which the Company, any of its principals or any related entity are or will be principals. 8. The Authority shall perform such other acts and adopt such further resolutions as may be required to implement its undertakings as herein set forth, and if requested by the Company, it will make application to the Internal Revenue Service for such tax rulings as may be necessary in the opinion of bond counsel. To that end, the Chairman or Vice Chairman of the Authority is hereby authorized to execute an appropriate power of attorney naming counsel selected by the Company for such purposes. 9. The Authority shall accept from or on behalf of the Company conveyance of title to the Project and the land on which the Project is to be located and any other property to be mortgaged, pledged or otherwise provided as security for the bonds. The officers of the Authority are hereby authorized and directed to accept and have recorded, if appropriate, proper instruments of title with respect to the Project and any other property and any proper deed or deeds in connection with such conveyance. If for any reason the Bonds are not issued, the Authority shall convey the Project and such land and any such other property to the Company or to such other person as the -4- 000103 Company may request, without cost other than the expense of preparation aWd recordation of instruments of title and deeds of conveyance. 10. Unless this resolution is extended by the Authority, the Bonds authorized hereunder shall be issued within two years from the date hereof. 11. The Authority hereby recommends that the Board of Supervisors of the County (the "Board") approve the issuance of the Bonds and that the Board direct the County Administrator to apply to the Allocation Administrator to request an allocation not to exceed $2,500,000 of the State Reserve to the Bonds, pursuant to §§ 15.1-1399.10 through 15.1-1399.17 of the Code of Virginia of 1950, as amended, and any regulations promulgated pursuant thereto. 12. This resolution shall take effect immediately upon its adoption. -5- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : August 22, 1990 ITEM NUMBER: ll.B.5. SUB4ECT: Awarding of Contract for Orthophotograph¥, Topography and Street Centerline Data in the Implementation of the County Geographic Information System (GIS) Project COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Board of Supervisors is requested to award a contract to Geonex Corporation for providing orthophotographs, orthophoto- graphs with topography, a digital topographic network on tape and a digital street centerline file on tape, all to be used as the basis of the County's GIS mapping project. BACKGROUND: The GIS project staff released, on May 15, 1990, a Request for Proposals for orthophoto base mapping (RFP ~90-5156-6482). Of 66 requests sent out, seven firms responded. The responses were reviewed by an evaluation team made up of members of the GIS Implementation Team and PlanGraphics, Inc., the County's GIS consultant. After interviews on July 19, it was determined that Geonex Corporation was clearly the firm most capable to provide the required services at a cost that the GIS project can comfort- ably afford. The price would be $564,826 for the four deliver- able products. ATTACHMENTS: YES I'1 NO I Director Environmental Engineering SIGNATURE: C ~MI N I ST RATOR 00010 "- Board Agenda Item Environmental Engineering August 22, 1990 Page Two SUBJECT: Awarding of Contract for Orthophotograph¥, Topography and Street Centerline Data in the Implementation of the County Geographic Information System (GIS) Project RECOMMENDATION: It is recommended that the Board of Supervisors authorize the County Administrator to execute a contract between the County and Geonex Corporation in an amount not to exceed $564,826 to provide orthophotography, orthophotography with topography, a digital topographic file on tape, and a digital street centerline file on tape to form the basis for the graphic database of the GIS. 000106 Board of Supervisors Agenda Item August 22, 1990 Subject: Award of Contract for Orthophotography, Topography and Street Center Line Data in the Implementation of the County Geographic Information System (GIS) Project. Page Three BUDGET AND MANAGEMRNT COM~.NTS: In March 1989, the Board of Supervisors appropriated $3,095,000 in lease purchase finance proceeds for acquiring and installing a County Geographic Information System (GIS). At that time, the cost of orthophotography was estimated at approximately $260,000. The negotiated contract with Geonex is for a not-to-exceed price of $564,826. The variance is due to the fact that the original estimate did not include work related to topography and street center lines. The original plan for the project identified these as additional needs to be added at the end of the project if funds were available. During proposal evaluation, however, it was determined that topography and a street center line file were, in fact, essential to the overall success of a future GIS. Topography provides information related to slope, runoff, wetlands and flood plain analysis, which in turn allows pre-planning for utilities, parks, school and library sites. The digital street center line file is the heart of an automated mapping system. It allows inclusion of other layers based on street center lines such as zoning, magisterial districts and land-use planning. In order to cover this variance, items determined to be less essential to the project have been eliminated. The project will fund only two graphic entry workstations ($45,000 each) instead of three workstations as originally planned. Additionally, none of the ten query workstations (totalling $350,000) will be funded as a part of the project. User departments requesting query workstations will need to include them as part of their operating budget requests. This action would leave an uncommitted project balance of $2,118,778. Bos2:R061 J~m~s J. L./~tegmai~ Director of Budget & Management 000i0 ' , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : August 22, 1990 ITEM NUMBER: ll.C.l.a. SUB4ECT: Request for Permission to Encroach on an Existing 16' Sewer Easement COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: C & C Investment has requested permission for portions of a building, dumpster pad, and concrete slab to encroach on an existing 16' sewer easement on property located at 10305 Hull Street Road, as shown on the attached plat. This request has been reviewed by the necessary County staff. RECOMMENDATION: Staff recommends that the Board authorize C & C Investment to encroach on the 16' sewer easement as shown on the attached plat, subject to the execution of a license agreement, with the understanding that they be responsible for any damage done to the structures if they interfere with County maintenance of any present or future sewer lines located in the easement. DISTRICT: Matoaca ATTACHMENTS: YES ~ NO I'1 AJo~eph E Be , Jr ssistant'Di~re~or ~f 'Utilities BOS-9891 SIGNATURE COUNTY ADM I NI STRATOR uuu..LU6 VICINITY SK~T~tt REQUEST FOR PERMISSION TO ENCROACH ON A SEWER EASEMENT C & C INVEST~lENT - HULL STREET RD, !SOLAR , II 'ovidence ES PROVIDENC£ WILLIAM GWYN ,YNN CT Manc Rescue Calva!¥ xbridge ware Shop Ctr FA 2 FALLING FA'~M$ / 'RIDGE 000109 \ P~TS, JR. RICHARD T. M;NTER ..... NO. 1406 WAYNE K. TOY NO, 1523 t ENGINEERS, LAND SU~EYORS LAND PLANNERS 3520 S. Courlhouse Road Sute 8 Richmond, Virginia 23236 J.N. ooo !lo CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : August 22, 1990 ITEM NUMBER: ll.C.l.b. SUBJECT: Request to Quitclaim a 16' Water Easement Across Property Owned by Southgate Associates, Adjacent to North Arch Road COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Dewberry & Davis has requested the quitclaim of a 16' water easement across property owned by Southgate Associates, adjacent to North Arch Road. This easement is no longer needed, due to the dedication of a new easement. This request has been reviewed by staff and approval is recommended. RECOM~EIfDATIG~: Staff recommends that the Board authorize the Chairman of the Board and County Administrator to execute a quitclaim deed to vacate a 16' water easement across property owned by Southgate Associates, adjacent to North Arch Road. DISTRICT: Clover Hill ATTACHMENTS: YES I~ NO n q~./eph E. ~ck, Jr. A~sistant Director of Utilities SIGNATURE: COUNTY ADMI NISTRATOR 00.011 BOS-9891 VICINITY SKETCH REQUEST TO OUITCLAIM WATER EASEMENT SOUTHGATE ASSOC, - NORTH ARCH RD, ~R$ THE MI IND PARK SUBURBAN MOBILE ~E iDWAYNE VILLAGE ~ KNIGHTSBRI 0 Bon Air' 'INGHAM WAOSWORTH PL I L~ tOVIDENGE ~y MEADOWS\ SHADYMIST ''~ 000112 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : August 22, 1990 ITEM NUMBER: il.C.i.t. SUBJECT: Conveyance of an Easement to Virginia Electric and Power Company COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests the Board to authorize the Chairman of the Board and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground cable within a 15' easement along Whitepine Road. This request is for replacement of the existing cable in conjunction with the relocation of the mail/delivery boxes at the Airport/Industrial Park. This has been reviewed by staff and approval is recommended. Staff recommends that the Board authorize the Chairman of the Board and the County Administrator to execute the easement agreement with Virginia Electric and Power Company for underground cable within a 15' easement along Whitepine Road. DISTRICT: Dale ATTACHMENTS: YES ~1 NO I-I PREPARED BY;~ Willis W. Pope, Manager Right of Way Division Department of Utilities SIGNATURE: COUNTY ADMINI STRATOR ooo BOS-9891 VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VEPCO AIRPORT/INDUSTRIAL PARK "~' f'-crZ:'. ~,; ' ccc ['' c: ~-'.;-hr fi:~?:'~;,,, .r.. ~r-C'zL:'.:~ "' ..... ' .... ~. 'Tr~'/:',' ~:'~ ;:5 L:.. L~ ,;:;-.~:C., 't;; ] .--, ,- ...... -; ....... ', x~_ · W I .cc:,, -' ~ ' ' i :(;'"'f.'~rLc'.. ~.¢$:..c:F.."~'f'c_,[~c:,;~ Center y .~ [ .... ~ I ~ty Nursing ,' ," ;:?f~. ,-;.~ ~~ P ~ c~ ~ ,-.,.,. ~'~' ."~~/--:' · ". ,..'=. ~' DEERFIELD' ~ t '. ' ..... :'"' ..... ! ~ ~. ,;. c .'~ ?o'.~,.'..~ I)m I ~~ c ¢~.;, ,-"'~'-'~... ,. ,.~"".,.,,~'"~ ~,. ~ I ~2~Z~ ~ ~¢ ~;. -.,-., ,~,,-'t I ~- I ~°~tff~' ~', Thc.. C_oun-Eyo(:: C. heskr'f'i'~ld,. R Poli-15cJ. I 5ubdmvlslbn o; / Thc.. £ommor~ V'irCni C. Cl 5TC:~EI~ '.5 I)J ITl ¢i e..%: I Legend Location of Boundary Lines of Right of Way F3¢m NO. 72044~Dec 87) ! Formerty 975,'5~030 t Plat to Accompany i~.~~ Right of Way Agreemcecn~tte Virginia Electric and Power Company Distd_ct-Township-Borouqh _ _ County-City ¢~te ,,~PCt'L6 Ct4E51~C-.F[ELD Office _ Plat Number O-1 ~0OlO3 Estimate Number Grid Number Dat~ _ / ¢_¢¢ By CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: Aucjust 22, 1990 ITEM NUMBER: ll.C. 1.d. SUB4ECT: Approval of the Revised Utilities Contract Pheasant Run - Section A, Project Number 89-0018 for COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests that the Board approve the revised contract for 89-0018, Pheasant Run - Section A. BACKGROUND: This project includes lowering approximately 200' of existing 16" water line along Happy Hill Road due to the widening of Happy Hill Road. ATTACHMENTS: YES BI NO PREPARED BY;_ ,,//~.. E. BeCk, Jr. ~ssistant Director of Utilities SIGNATURE: ~ADMINISTRATOR ~ 000 1/ ? Agenda Item August 22, 1990 page 2 Developer: George B. sowers, Jr. & AssociateS, Inc. Contractor: Coastline Contractors, Inc. Contract Amount: Estimated Total - $65,697.50 Total Estimated county Cost: Water (Additional Work) - $ 4,600.00 (Cash Refund) Estimated Developer Cost: Code: Cash (Additional Work) $61,097.50 5H-57240-898200E RECOMMENDATION: Staff recommends that the Board approve this contract and authorize the County Administrator to execute any necessary documents. DISTRICT: Matoaca 000113 PROJECT # 89-0018 PHEASANT RUN - SECTION A CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: .SUBJECT: August 22, 1990 ITEM NUMBER:, ll.C.l.e. Approval of Wastewater Contract for Stonehenge Subdivision - Lots 1 and 2, Block F, Section A, Project Number 90-0362 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests that the Board approve the contract for 90-0362, Stonehenge Subdivision - Lots 1 and 2, Block F, Section A. BACKGROUND: This project includes 633 L.F.± of offsite wastewater lines and also includes additional work as requested by staff which provides service to the adjoining properties. ATTACHMENTS: YES I~i NO El PREPARED BY~~~~e~ . k, Jr. 'Assistant Director of Utilities SIGNATURE: COUNTY ADMINISTRATOR Agenda Item August 22, 1990 Page 2 Developer: Contractor: Clyde N. Gauldin & Co., Inc. T & E Construction Co., Inc. Contract Amount: Estimated Total - Total Estimated County Cost: Wastewater (Additional Work) (Cash) Wastewater (Offsite) (Refund thru connections) $47,500.00 Estimated Developer Cost: Code: (Additional Work) (Offsite) - $ 9,587.25 - $ 8,063.26 $29,849.49 5P-57240-898800R 5P-58350-890733 RECOMMENDATION: Staff recommends that the Board approve this contract and authorize the County Administrator to execute any necessary documents. DISTRICT: Midlothian 0001 , _ PROJECT # 90-0362 STONEHENGE LOTS 1 AND 2, BLOCK F, SECTION A 000122 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: August 22, 1990 ITEM NUMBER: ll.C.l.f. SUBJECT: Approval of Wastewater Contract for Stonehenge Subdivision - Lot 12, Block J, Section B, Project Number 89-0806 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests that the Board approve the contract for 89-0806, Stonehenge Subdivision - Lot 12, Block J, Section B. BACKGRQUND: This project includes the extension of 66 L.F.± of 8" offsite wastewater lines which the Developer is eligible to receive refunds for a portion of the cost in accordance with the County's Ordinance. ATTACHMENTS: YES · NO [] PREPARED BY; ,~ ,/ ~ssistant Director of Utilities SIGNATURE: COUNTY ADMI NI STRATOR ooo s Agenda Item August 22, 1990 Page 2 Developer: Contractor: Clyde N. Gauldin & Co., Inc. T & E Construction Co., Inc. Contract Amount: Estimated Total - $11,500.00 Total Estimated County Cost: Wastewater (Offsite) (Refund thru connections) $ 1,509.35 Estimated Developer Cost: $ 9,990.65 Code: (Offsite) 5P-58350-890733 RECOMMENDATION: Staff recommends that the Board approve this contract and authorize the County Administrator to execute any necessary documents. DISTRICT: Midlothian 000124 PROJECT # 89-0806 TC ~3 STONEHENGE LOT 12, BLOCK J, SECTION B 000125 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE August 22, 1990 ITEM NUMBER: ll,C.l.g. .SUBJECT: Approval of Water Contract for Wellington Farms Subdivision - Offsite Water Line along Chalkley Road, Project Number 90-0333 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests that the Board approve the contract for 90-0333, Wellington Farms Subdivision - Offsite Water Line Extension along ChalkleY Road. BACKGROUND: This project includes the extension of 5,015 L.F.± of 16" water lines where 3,700 L.F. is offsite. The developer is required to have an 8" water line to serve his development, therefore, staff has requested the water lines be oversized to provide service to the adjoining properties. ATTACHMENTS: YES I~ NO [] PREPARED By;///~~~,~' / Assistant ~Firector of Utilities SIGNATURE: COUNTY ADM I NI STRATOR Agenda Item August 22, 1990 Page 2 Developer: Contractor: Miles & Wells, A Partnership Lyttle Utilities, Inc. Contract Amount: Total Estimated County Cost: Water (Oversizing) (Cash) Water (Offsite) (Refund thru connections) Estimated Developer Cost: Estimated Total - $170,695.00 $ 99,579.75 $ 20,163.50 $ 50,951.75 Code: (Oversizing) (Offsite) 5H-57240-898200E 5H-58350-890731 RECOMMENDATION: Staff recommends that the Board approve this contract and authorize the County Administrator to execute any necessary documents. DISTRICT: Bermuda 000127 PROJECT # 90-0333 SHEET IA WELLINGTON FARMS SUBDIVISION OFFSITE WATER LINE ALONG CHALKLEY ROAD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : August 22, 1990 ITEM NUMBER;, ll.C.l.h.1. SUBJECT: Acceptance of Deed of Dedication along U.S. Route 10 from BNE Land & Development Co., A North Carolina Corporation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff requests the Board to accept the conveyance of a 0.17 acre parcel of land along U.S. Route 10 from BNE Land & Development Co., A North Carolina Corporation, and to authorize the County Administrator to execute the necessary deed. BACKGROUND: It is the policy of the County to acquire right of way whenever possible through development to meet the ultLmate road width as shown on the County Thoroughfare Plan. The dedication of this right of way conforms to that plan. RECOMMEliDATION: Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. DISTRICT: Bermuda ATTACHMENTS: YES ~ NO r-I PREPARED BY; Willis W. Pope, Manager Right of Way Division Department of Utilities SIGNATURE: COUNTY ADM I NI STRATOR ooo ' BOS-9891 VICIIIITY SKETCH ACCEPTANCE OF DEED OF DEDICAT.ION BNE LAND & DEVELOPMENT CO, - U,S, ROUTE lO scue Squad ALE WARFIELD ESTATES RK OD Parl DOOD$ $.I 250~ Richmond Blttlefie~ Paik .000180 0.17 AGRE~ OF LAND ALONG THE SOUTH S/DE OF ~TATE ROUTE ~0; ~ST OF ~TATE ROUT~ ~QI TO BE D~D/CATED TO CHESTE~IE~ COU~ VIRGINIA BE~DA DISTRI~ PRE~OUS. JOB NO. LK.. TIMMON$ & ASSOCIATES, P.C. 7~ N. C~R~OU~ RD. RImMeD, VA ~OJ STAP~ MILL RD. HENNICO CO., VA 44H CROSSINGS BL~. PNINC~ GLONUL', VA DATE' ~L Y DRA~ B~' BRG CHECKED 8~. ~A I~1 CAI O, CHK,' JOB NO' 8808--01 000131 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA k. MEETING DATE : August 22, 1990 ITEM NUMBER: ll.C.l.h.2. SUB4ECT: Acceptance of Deed of Dedication along Jefferson Davis Highway (U.S. Route 301) from Breckenridge Associates, A North Carolina General Partnership COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests the Board to accept the conveyance of a 0.59 acre parcel of land along Jefferson Davis Highway [U.S. Route 301) from Breckenridge Associates, A North Carolina General Partnership, and to authorize the County Administrator to execute the necessary deed. BACF4KRO~: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this right of way conforms to that plan. Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. DISTRICT: Bermuda ATTACHMENTS: YES I~ NO r'! PREPARED BY;- Willis W. Pope, Manager Right of Way Division Department of Utilities SIGNATURE COUNTY ADMI NISTRATOR 00013 BOS-9891 VICINITY SKETCH ACCEPTANCE OF DEED OF DEDICATION BRECKENRIDGE ASSOCIATES - JEFFERSON DAVIS HIGHWAY Squad ALE DUTCH WARFIELD V! ESTATES RK OD Parl t/do GAY OLD STAG Ldke DOODS~ Richmond MOBIL~ Palk $-~'25~ PAR~ BI N' W~SIF..RN SIZZL.~ rot ~ # .~-~-O)-m . N ~0"$2'~2' W 32, g2° TO BE DXDICATED TO CttEST£NFIELD COUNTY, VLRGINIA BERMUDA D/STRICT PRg~OU$ JOR NO. d'.K. TIMMON$ & A$$OCIAT~.'S, 711 N. C~R~ RD. RI~O, VA 8~03 ST~S ~1~ RD. H~NHICO CO., VA 441 ~ CROSSINGS BL ~. PRINCE GE~U~, VA DA T~* ~LY 6, 1990 SCALE* DRA~ B~' BRC CHECKED 8~' ~A III CAL~ CHK' JO8 NO' 8808--01 000134 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: August 22, 1990 ITEM NUMBER: 11.C.2. ~UBJECT: Report of Water and Sewer Contracts by Developers COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract AmoUnt: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 90-0090 Price Club Boulevard Robert H. Staples John Marshall, Inc. Water - $101,977.00 Sewer - $ 11,676.40 Matoaca 90-0028 Walmsley Industrial Park Lowering Water Line Walmsley Park Associates I.P.K. Excavating Co., Inc. Water - $ 25,850.00 Dale ATTACHMENTS: YES I NO I1 PREPARED BY; ~. E. Be .~, Jr. Assistant ~irector of Utilities SIGNATURE: COUNTY ADM I NI STRATOR ooo1 Agenda Item August 22, 1990 Page 2 0 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 90-0185 Woodlake Aquatic Center Addition Village Square Place Investors Woodlake Development Corp. R.M.C. Construction Company Sewer - $5,855.00 Clover Hill 90-0067 Rosemont - Section A Alpha Group J. Steven Chafin, Inc. Water - $31,614.30 Sewer - $43,406.74 Midlothian 89-0517 Sommerville, Lot 44 Office/Warehouse Sommerville Development Corporation Mechanicsville Utilities, Inc. Water - $16,546.25 Midlothian 89-0523 Ivymont Square Shopping Center Ivymont Square Assoc., Ltd. J. Steven Chafin, Inc. Water - $107,290.60 Sewer - $ 63,166.95 Midlothian 89-0972 Bellgrade Downs Route 147 Bellgrade Development Co. Castle Equipment Corp. Water - $106,530.00 Sewer - $152,084.43 Midlothian 89-0.844 Carrington Scott Properties Route 60 Carrington-Scott Properties Quail Oak, Inc. Water - $7,901.00 Sewer - $ 350.00 Midlothian 000136 Agenda Item August 22, 1990 Page 3 10. 11. 12. 13. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 89-0937 Mitchell Distributing 1410 West Hundred Road Mitchell Distributing Co. Virginia Pipe & Supply Co., Inc. Water - $840.00 Bermuda 90-0331 Birkdale, Section 3 Spring Run Associates G. L. Howard, Inc. Water - $ 73,511.00 Sewer - $119,629.00 Matoaca 89-0860 Highberry Woods Phase II (Woodlake) Investors Woodlake Development Corp. R.M.C. Construction Co. Water - $49,767.50 Sewer - $36,577.00 Clover Hill 89-0945 Victorian Square - Phase II Compson Shopping Centers Castle Equipment Corporation Water - $67,334.00 Sewer - $41,232.55 Matoaca 89-0881 St. Anne's Catholic Church Route 301 and Aldridge Avenue St. Anne's Catholic Church I.P.K. Excavating Co., Inc. Water - $ 6,279.00 Sewer - $12,200.00 Matoaca 000137 MEETING DATE: REPORT ON: CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA August 22, 1990 ll.D.1. Status of General Fund Contingency Account, General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases ATTACHMENTs: YES ~ NO [] SIGNATURE:, , COU~ NISTRATOR 0001 CHESTERFIELD COUNTY STATUS OF GENERAL FUND CONTINGENCY ACCOUNT August 22, 1990 Date 07/01/90 07/01/90 07/25/90 Department/Description Original FY91 Budget Appropriation Increase in VACO membership dues Condemnation Settlement for Flood Easement Amount 11,460.00 3,523.00 Balance $100,000.00 88,540.00 85,016.00 conting.txt 000135 Board Meeting Date 07/01/90 CHESTERFIELD COUNTY GENERAL FUND BALANCE August 22, 1990 Description FY91 Budgeted Beginning Fund Balance Amount Balance $16,800,000' This figure represents the budgeted amount for fund balance. When the audit figure is available in late September, the fund balance figume will be adjusted. gfbal, txt 000140 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT August 22, 1990 Board Meeting Date 11/22/89 12/13/89 06/13/90 06/27/90 06/27/90 Description FY89 Excess revenue* FY90 Budgeted addition* Designation from June 30, 1989 Fund Balance** Purchase of land on Cogbill Rd. Purchase building at 6701 West Krause Road Purchase medical building for future library site Funds to purchase land for park on Lake Chesdin Budgeted but not appropriated funds to purchase land for school and park sites Amount $2,119,900 1,881,500 1,500,000 Balance $2,119,900 4,001,400 5,501,400 ( 630,000) 4,871,400 ( 400,000) 4,471,400 ( 735,000) 3,736,400 ( 600,000) 3,136,400 (2,000,000) 1,136,400 The FY91 Budget estimates the addition of $2,100,000 from excess FY90 revenue. The actual amount will be determined when audit figures are available in late September. The FY91 Budget also calls for the addition of 4,750,000 from FY91 revenues. * From FY90 Adopted Budget. ** Designated on Fund Balance Report. rfcip.txt 000141 0 0 kO ~' (",,1 o ~ 0 O~ ~0 I 0 ~ o o 0 o 0 0 0 0 0 0 0 o 0 o 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 o rJ 0 000142 Prepared by Accounting Department July 31, 1990 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Lease Purchase Began Description Original Date Lease Lease Purchase Purchase Amount Ends Outstanding Balance 7/31/90 12/83 lO/84 APPROVED AND EXECS]TED Copiers 800 MHz System Accounting System 43,250 2,888,682 ,250,000 3,138,682 8/92 lO/91 15,569 528,607 45,965 574,572 12/86 7/87 7/87 lO/87 Mobile Radios Police Automatic Call Distributors Leaf Pickup Equipment Copiers Airport Fuel Truck Airport Mowing Equipment School Vehicles School Telecommunications Equipment Jail Addition Data Processing, Human Services, Courts Building 745,320 189,897 203,114 19,277 21,682 9,989 1,189,279 290,068 239,046 245,385 1,839,219 4,489,377 16,796,019 23,370,000 6/91 6/92 7/92 12/01 166,311 42,373 45,322 4,302 4,838 2,229 265,375 113,670 107,030 210,945 1,581,083 3,859,289 14,438,683 20,090,000 000143 Date Lease Purchase Began Descriptions Original Lease Purchase Amount Date Lease Purchase Ends oUtstanding Balance 7/31/90 6/88 lO/88 11/88 12/88 3/89 8/89 12/89 800 MHz Equip. Rescue Squads 800 MHz Equip. Sheriff Fire Pumpers Fire Station Apparatus and Furnishings A T & T Phone Equip. Filing System- Treasurer (Unallocated) School Copier School Equipment Airport State Police Hangar Additions and County Warehouse Geographic Information System ("GIS") Automated Mapping System Data Processing Equipment Data Processing Equipment TOTAL APPROVED AND EXECUTED $ 85,000 140,000 264,000 1,428,000 946,400 40,000 83,600 2,987,000 21,600 1,080,000 128,800 331,200 460,000 3,095,000 183,430 2,015,570 $38,112,925 6/93 9/93 7/91 12/oo 1/98 8/92 1/95 54,125 88,731 167,688 473,714 582,016 17,173 0 1,383,447 15,210 385,637 118,038 303,525 421,563 3,095,000 135,977 1,781,502 $28,384,552 PENDING API~ROVALAND/OR EXECUTION None 000144 CHESTERFIELD COUNTY PUBL]C SCHOOLS CHESTERFIELD, VIRGINZA School Administration Building 9900 Krause Road Chesterfield, Virginia 23832 August 28, 1990 5:00 p.m. SCHOOL BOARD MEMBERS Hrs. Jean Copeland-Chairman, Matoaca William H. Goodwyn, Jr.-Vice Chairman, Bermuda Timothy Carter Brown, Midlothian Griffin R. Burton, Dale John A. Cardea, M.D., Clover Hill E. E. (Gene) Davis, Ed.O., Division Superintendent AGENDA REGULAR MEETING OF THE SCHOOL BOARD 5:00 P.M. Ae Call to Order Action Items 1. Consent Agenda Human Resources #9 Recommended Personnel Action for 1990-91 #20 Approval of the Affirmative Action Plan Ooerations anU Finance #8 Request Approval of Petty Cash Reimbursement for July, 1990 Disbursements #15 Internal Auditor Functions & Responsibilities RECEPTION FOR GRIFFIN R. BURTON 6:30 P.H. - SCHOOL AOMXNXSTRATXON BUZLOING LOBBY AGENDA REGULAR MEETING OF THE SCHOOL BOARD 7:30 P.N. Call to Order, Roll Call, Boy Scout Troop 880 Flag Salute - Hrs. Copeland, presiding. Acceptance of Minutes July 23, lggo, Special School Board Meeting Agenda Approval Awards and Recognitions Superintendent's Report 1. #6 Capital Projects Status Report 2. #11 Regional International School Planning 3. 112 FYgl State Revenue Reduction Impact 4. #13 Lighthouse Schools 5. #22 Safe School Environment Committee - Final Report Action Items 1. Consent Agenda Instruction #7 Additional Nominees for Special Education Advisory Committee #10 Approval of Local Gifted Education Plan #16 Proposed Policy 416, Drug-Free Schools #17 Proposed Revision of Appendix A of the School Board Policy Manual, Standards for Student Conduct #18 Proposed Revision of Policy 520, Violent Acts Against School Personnel #19 Proposed Revision of Policy 412, Blood Borne Contagious or Infectious Diseases #21 Proposed Policy 538, Drug and Alcohol Free Workplace Non-Agenda Items Discussion Agenda. mgenda items.) (No public testimony will be accepted on discussion I. #14 School Board Retreat September 20, 1990 - Oscar's - Brandermill Woods Announcements, Communications, School Board Comments 1. School Board/Board of Supervisors Liaison J. Executive Session (personnel, legal, land/property acquisition) K. Adjournment General )nf~rmation The Chesterfield School Board meets on the second and fourth Tuesday of each month with the exception of July when it meets on the second Tuesday, August when it meets on the fourth Tuesday, November when it meets on the second Tuesday, and Oecember when it meets on the second Tuesday. The first meeting of each month begins at 5:00 p.m. with routine business, operations, and personnel actions of the Board. Beginning at 7:30 p.m., policy and other issues requiring and/or permitting public testimony will be considered by the Board. The second meeting of the month begins at 7:30 p.m. All meetings are open to the public and are held in the Board Room of the School Administration Building, g900 Krause Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. Following is the procedure by which the public may speak before the School Board at any of the above meetings: Persons wishing to be heard on action items must notify the Superintendent's Office by 2:00 p.m. on the day of the meeting. Persons who have requested to offer public testimony will be heard when each item is considered. Persons to be heard on non-agenda items will be heard during the specified section of the meeting. It is requested that an individual conduct his/her presentation in three minutes; representatives of a group may speak for five minutes. Public delegations. Public delegations or their representatives are required to submit in writing their request for hearing and their proposals to the Division Superintendent at least five days prior to the meeting at which they wish to be heard. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA $chool Boar~ Heetlno #tnutes for July 23. 1990 A special meeting of the Chesterfield County School Board was held on July 23, lggO, at five thirty o'clock in the Board Room of the School Administration Building. The meeting was called to order by the Chairman, Jean Copeland. Present: Jean Copeland, Matoaca; William H. Goodwyn, Jr., Bermuda; John A. Cardea, M.D., Clover Hill; Timothy Carter Brown, Midlothian; Griffin R. Burton, Dale; Dr. E. E. (Gene) Davis, Superintendent; Larry Elliott, Deputy for Project School Improvement; Susan Newton, Budget Director; Debra Marlow, Director for Community Relations; and Pat Bartlam, School Board Clerk. Absent: Dr. Barbara Pisapia, Assistant Superintendent for Instruction/Support Services; Thomas R. Fulghum, Assistant Superintendent for Construction Management/Site Identification; Ralph Westbay, Assistant Superintendent for Finance; Dr. Joyce Luck, Assistant Superintendent for Human Resources; and Dr. Carl Chafin, Managing Director for Planning and Evaluation. The pledge of Allegiance to the Flag of the United States of America was recited. Mr. Brown moved that the minutes of the June 26 and July 2, 1990, meetings be approved as presented; Mr. Burton seconded the motion, and the minutes were approved. AGENDA APPROVAL Dr. Davis stated an executive session at the end of the meeting would be needed. Mr. Goodwyn moved the agenda be approved as amended; Mr. Brown seconded the motion, and it was approved. Memorandum #! - Consideration of Bids for Asbestos Removal at Matoaca Hioh SchoQ1 Bids were received on July 9, 1990, for removal of asbestos containing materials from the roof at Matoaca High School in preparation for reroofing that is scheduled as a part of the EC/AC renovation. The following bids were received: Abatement Unlimited, ]nc. Atlantic Environmental #ACO $14,590 $69,493 $74,000 Abatement Unlimited, Inc. was the apparent low bidder on this project. However, upon contact with the references supplied by Abatement Unlimited, Inc., consultants were unable to confirm the qualifications of Abatement Unlimited, Inc. Mr. Clayton Walton, at the request of the Board, gave a brief background of those who were bidders for the asbestos removal at three sites. Dr. Cardea moved that the School Board record the bids, reject the bids of Abatement Unlimited, Inc., award a contract to Atlantic Environmental in the amount of $69,493 and authorize the Superintendent to sign the appropriate contracts. Mr. Goodwyn seconded the motion, and it was approved. Memorandum #2 - Consideration of Bids for Asbestos Removal at Manchester High School Bids were received on July g, 19g0 for removal of asbestos containing materials from the roof at Manchester High SchOol in preparation for reroofing that is scheduled as a part of the EC/AC renovation. The following bids were received for this project: Abatement Unlimited, Inc. Atlantic Environmental WACO $14,430 $56,977 $57,600 Abatement Unlimited, Inc. was the apparent low bidder on this project. However, upon contact with the references supplied by Abatement Unlimited, Inc., consultants were unable to confirm the qualifications of Abatement Unlimited, Xnc. Dr. Cardea moved that the School Board record the bids, reject the bids of Abatement Unlimited, Inc., award a contract to Atlantic Environmental in the amount of $56,g77 and authorize the Superintendent to sign the appropriate contracts. Mr. Brown seconded the motion, and it was approved. Memorandum #3 - Consideration of Bids for Asbestos Removal at Meadowbrook HiQh School Bids were received on July g, lgg0, for removal of asbestos containing materials from the roof at Meadowbrook High School in preparation for reroofing that is scheduled as a part of the EC/AC renovation. The following bids were received: Abatement Unlimited, Inc. Atlantic Environmental WACO $ 8,315 $82,076 $34,800 Abatement Unlimited, Inc. was the apparent low bidder on this project. However, upon contact with the references supplied by Abatement Unlimited, Inc., consultants were unable to confirm the qualifications of Abatement Unlimited Inc. ' Dr. Cardea moved that the School Board record the bids, reject the bids of Abatement Unlimited, Inc., award a contract to WACO in the amount of $34,800 and authorize the Superintendent to sign the appropriate contracts. Mr. Burton seconded the motion, and it was approved. 2 Memorandum #4 - Consideration of Bids for the New Manchester Hiqh School Dr. Davis highlighted this memo. Bids were received on July 12, lggO for construction of the above referenced high school. The bid package was organized to include a base bid and seven (7) alternates. The alternates are: 1. CAP Building (program for ED students) 2. Fieldhouse 3. Stadium (Pressbox, seating, lighting and fencing) 4. Science Lab Casework (Base bid includes casework for 7 labs - this alternate includes 6) total of 13 labs 5. Provide terrazzo tile floors in corridors in lieu of vinyl tile. 6. Provide a single ply ballasted roof in lieu of a built up roofing system. 7. Provide a sewer pump station for the fieldhouse if gravity sewer is not available. Six general contractors submitted bids as listed below: Donohoe Construction Company. In¢, Base Bid $16,24g,000 Alternate~ 1 $ ]BI,000 2 $ 640,000 3 $ 404,000 4 $ Z]O,O00 5 $ 175,000 6 Deduct $ 68,000 7 $ 70,400 Enqltsh Construction Comoanv. Inc, Base Bid 1 2 3 4 5 6 7 L. F. Oenntnas. Inc, $16,575,620 $ 192,870 $ 655,770 $ 4OO,OOO $ 204,000 $ 177,000 Deduct $ 71,000 $ 54,000 Base Bid ! 2 $15,838,000 $ 170,760 $ 583,933 Deduct 403,466 212,717 172,306 38,579 67,960 Kenbrtdqe Construction Comoany. Inc. Base Bid Al:ernates ] 2 3 4 5 6 7 Deduct $16,427,620 ]54,870 646,770 431,000 271,000 ]60,000 67,000 72,900 l(Jetlatrom & Lee..Inc. Base Bid $16,197,620 Alternates 1 2 3 4 5 6 7 Deduct $ 196,870 $ 674,770 $ 429,000 $ 216,920 $ 177,040 $ 0 $ 90,150 #hitinq-Turner.¢~mpmny Base Bid $16,069,920 Alternates 1 2 3 4 5 6 7 Deduct $ 206,140 $ 648,650 $ 415,000 $ 207,700 $ 179,500 $ 67,945 $ 90,000 Bids received were within budget and under estimate. Construction Control Corporation has completed a review of the bids, has checked references on the apparent low bidder, L. F. Jennings, Inc., and all findings are favorable. Alternate number 7 is not recommended for award at this time. Planned development adjacent to the school might make gravity sewer available. This 4 matter wtll be addressed at a later date, but the alternate bid provides a firm price tf the need arises. Favorable prices on this project present an opportunity to address project budget adjustments that have been necessitated by unforeseen change orders related to construction of the new schools. The following changes are recommended to cover known requirements and to provtde needed contingency for needs that might develop: ]. Reduce the new Manchester High School budget tn the amount of $],]54,752. 2. Transfer $90,000 to the Ecoff Elementary budget to cover change orders related to stte plan approval as outltned in Memo ~5 dated July 23, 1990. 3. Transfer $400,000 to the Woolridge Elementary budget to cover costs for removal of unsuitable soil, construction of on-site retention basin and acceleration change order to provide August 31, 1990 occupancy as outlined in Memo #178 dated May 8, 1990. 4. Transfer $150,000 to the Bailey Bridge Middle School budget to cover rock excavation and utility change orders as outlined in Memo #160 (dated April 10, 1990} and Memo #215 (dated June 26, 1990}. 5. TransFer $514,752 to the program contingency account to address future unforeseen needs as they might develop during the planning and construction phases. Dr. Davis explained that those funds that have not been programmed have been placed in contingency accountswith the Board's approval. The only way they can be taken out, is with the Board's approval. Mr. Burton moved that the School Board record the bids, award a contract to L. F. Jennings, Inc. in the amount of $17,342,603 (base bid and alternates 1-6), authorize the Superintendent to sign appropriate contracts and approve project budget adjustments as outlined in this memorandum. Or. Cardea seconded the motion, and it was approved. Memorandum #5 - Ecoff Elementary School Sitework Chanoe Order Number ? In order to expedite construction and permit occupancy for the beginning of the lgg0-91 school year, construction contracts were awarded prior to final site plan approval by the Chesterfield County Planning Oepartment. The following items and the related costs have been required to acquire final site plan approval and mre included in Change Order Number 2: 1. Additional erosion control measures 2. grading for Ecoff Avenue widening 3. Add rip rap storm dratnage channel 4. Replace County waterline along Ecoff Ave. 5. Add stone at curb and gutter 6. Base and paving for Ecoff Ave. widening 7. Additional Stgnage $ 455.00 2,930.00 23,860.00 52,262.00 1,295.00 10,682.25 800.00 Total $92,274.25 Mr. Goodwyn moved that the School Board approve Sitework Change Order Number 2 in the amount of $92,274.25 and authorize the Superintendent to sign the change order. Mrs. Copeland reminded the Board of the Chesterfield County Schools ]990 Leadership Conference to be held August 13, 14, and 15 at the Jefferson- Sheraton Hotel. Also, the School Board Retreat will be held on August 24, ]9gO; the location will be determined at a later date. Mrs. Copeland asked Board members to give any items they would like to have discussed at the Retreat to Dr. Oavis. It was agreed that an agenda of items to be addressed at the Retreat will be compiled by the staff and given to the Board in' the next week or so for approval. It was agreed by the Board that there would not beenough time during the one-day Retreat to address all important issues. Therefore, work sessions will be held throughout the year to discuss pertinent issues relative to the school division. Hrs. Copeland informed the Board there will County/School Board Health Care Committee on July 26th at Cardea are representatives from the School Board. be a meeting of the 10 a.m. She and Dr. Dr. Davis announced there are approximately 1400 more students enrolled in smmner school this year than last year. Dr. Cardea asked what the breakdown is of failure versus students attending to gain extra credit. Mr. Elliott said that information is forthcoming. Dr. Davis said the Jazz Band from Providence Middle School had performed in Washington, D.C. at the annual meeting of the National School Public Relations Association and had done an outstanding Job. He commended the band and Mr. Mac Wells, director. Mr. Goodwyn moved that the Board go into executive session pursuant to §2.1-344A3 to discuss possible land acquisition for a northern area high school site and §2.1-344A1 to discuss matters relating to personnel. Mr. Brown seconded the motion, and the Board entered executive session at 6:45 p.m. Mr. Burton moved that the Board end executive session and enter regular session; Mr. Brown seconded the motion, and the Board entered regular session at 9:00 p.m. On motion of Mr. Goodwyn, seconded by Dr. Cardea, be it resolved that the School Board certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive session to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive session were heard, discussed or considered by the School Board. ' VOTE: AYES: NAYS: Dr. Cardea, Mr. Goodwyn, Mrs. Copeland, Mr. Brown, Mr. Burton None Clerk to the Board There being no further business, the meeting was adjourned at 9:05 p.m. 7 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #g (gO-gl) TO: FROM: SUBJECT: OFFICE OF THE SUPERINTENDENT . RECOMMENDED PERSONNEL ACTION FOR 1990-91 August 28, 1990 PERTINENT INFORMATION The Human Resources Division is continuing to process resignations and screen' applicants for current positions. Attached is alisting of the personnel actions that require School Board approval. Transfer~ In accordance with School Board Policy 510 the following transfers have been approved by the Superintendent and are provided for your information: FROM TO EFFECTIVE Kathlee Donovan Teacher-Bellwood Anne S. Pennino Teacher-Bellwood Annette M. Irving Teacher-Beulah Shelly N. Hamlett Teacher-Carver Carolyn Prather Teacher-Evergreen Sandra Wayland Teacher Aide-Evergreen Jane P. Headrick Teacher-Evergreen Becky Pasquantino Teacher-Falling Creek F. Carol Grubb Family Life-Gates Beverly Alexander Teacher-Greenfield Thomas Flanagan Asst. Prin.-Jacobs Rd Madie A. Stegner Karen B. Riggs Jamie Accashian Luctnda Jones Teacher-Harrowgate Teacher-Manchester Teacher-Meadowbrook Tchr. Aide-Providence Bonnie H. Heller Teacher-Reams Cheryl Sobolewski Teacher-Salem Oonna J. Schwab Teacher-Salem Mid Mary K. Tracy Teacher-Swift Ck. E1 Irene H. Peters Teacher-STBA Teacher-Swift Ck. E1 Teacher-Providence E1 Teacher-Jacobs Road Teacher-Thomas Dale Family Trainer-Gates Teacher-Salem Mid Teacher-Reams Librarian-Bensley Teacher-Bensley Teacher-Wooldridge Teacher-Evergreen Teacher-Bensley 08/27 Guidance-Midlothian Mid 08/27. Adm. Asst.-Meadowbrook Secretary-Woolridge Teacher-Crenshaw Teacher-Grange Hall Teacher-Chalkley Teacher-Greenfield Pupil Per. Inst.-PDC 08/27/90 o8/27/9o 08/27/90 o8/27/9o 08/27/90 08/24/90 08/27/90 08/23/90 08/27/90 08/27/90 08/27/90 /gO 08/27/90 08/02/90 08/27/9o 08/27/90 08/27/90 08/27/90 08/27/90 ~£COMMEND£D ACTION: It is recommended that the School Board approve the personnel actions as listed and authorize the Superintendent to offer contracts, make assignments, approve appropriate salary placements in accordance with adopted salary scales or give appropriate notice of the action taken. EED/JSL/ml Attachment CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELO, VIRGINIA CCPS MEMORANDUM #g (go-gl) August 28, ]990 NAME POSITION Kay A. Caines Cheryl S. Cecil Jill A. Cucaz Shelia W. Green Sharon C. Gathje Rebekah O. Widener Sandra L. Walker Hitchcock, Suzanne C. Gilliam, Kevin M. Yolanda V. Madden Patricia Diambra Joellen F. Randall Pamela W. Barton Tonya B. Fletcher Elizabeth B. Daniel Oemetrius B. Harris Angela G. Murphy Virginia K. Wright Manda L. Waroblak Robert B. Leggat Tammy T. Powell Michelle Daniels Susan L. Herndon Natalie H. Delbridge Elizabeth M. Scholl Ann R. Smeltzer Karen A. Spangler Lisa P. Anderson Cheryl K. Johnson Kimberley M Wall lracy E. Merlot Lora L. Lanztllotti Alisa L. Pagels Jeanette R. Aumtck Ltnda L. Richardson Chryl C. Brinser Cynthia C. Clemens Mary D. Crowder Nell P. Kvetko Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Sph. Therapist Teacher Teacher Teacher Teacher Sph. Therapist Teacher Sph. Therapist Principal Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Guidance Teacher Teacher Teacher Teacher Teacher Teacher Sph. Therapist School Clerk Teacher Teacher Elizabeth A. Anderson Teacher Karen L. Carreras Teacher ASSIGNMENT ACTION EFF.DATE Bellwood NH 8ensley NH Bensley NH Bensley NH Bensley NH Bensley NH Bensley NH Beulah NH Bird NH Bird NH Bird NH Bon Air NH Carver NH Carver NH Chal kl ey NH Chal kl ey NH Chal kl ey NH Chal kl ey NH Chal kl ey NH Chester NH Chester NH Clover Hill High NH Clover Hill High NH Crenshaw NH Crenshaw NH Crestwood NH Crestwood NH Curtis NH Curtis NH Curtis NH Davis NH Oavis NH Davis NH Ecoff NH Ecoff NH Ecoff NH Ecoff NH Ecoff NH Ecoff NH Enon NH Enon NH 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/27/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 o8/24/9o o8/24/9o 08/24/90 08/24/90 08/02/90 08/24/90 08/24/90 08/24/90 o8/24/9o a Mary R. Reidmiller B. Cecelia O'Brien William Dem~ler, Jr. Kathryn B. Jones Linnea L. Engel Catherine A. White Virginia A. Walker Sallie T. Branch Audrey B. Cifarelli Patricia L. Stockner Mary L. C. Evans Vivan W. Jones lina P. Lenhart Kelly B. Harris Jon J. Sagester Lois A. Fellows Brenda BoWman Mary E. Bowling Elizabeth T. Berry Heather B. Kunka David T. Sovine Patricia J. Hicks Kathleen M. Hicks Linda D. Livingston Rita R. Nablo Oeborah T. Bassham Allison J. Goff Janet L. Griswold Guy G. Summers Glenn H. Bell Teacher Teacher Asst. Principal Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Guidance Teacher Guidance Teacher Teacher Teacher Kathleen M. Pritchard Teacher Earl C. Verigan Teacher Willard Mountjoy, Jr. Teacher Janette B. Johnson Pamela L. Stsson Kahtra M. Kayton Juanita J. Long Eric I. Shank Oavid T. Anderson Paulette R. Campbell Ellen M. Staton Harriet C. Meader Oouglas A. Gainous Cynthia L. Seal Michael J. Cowan Oella B. Kidd Linda F. Georgoulis Anne L. Harrington Portia T. Jenkins Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Guidance Teacher Teacher Teacher Teacher Enon NH Enon NH Evergreen NH Evergreen NH Evergreen NH Evergreen NH Falling Ck. E1 NH Falling Ck. E1 NH Falling Ck. E1 NH Falling Ck.-E1 NH Falling Ck. Mid NH Falling Ck. Mid NH Falling Ck. Mid NH Gates NH Gates NH Grange Hall NH Harrowgate NH Harrowgate NH Harrowgate NH Harrowgate NH Harrowgate NH Harrowgate NH Hening NH Hopkins NH Hopkins NH Jacobs Road NH Jacobs Road NH Jacobs Road NH Matoaca High NH Matoaca Mid NH Matoaca Mid NH Matoaca Mid NH Meadowbrook NH Meadowbrook NH Meadowbrook NH Meadowbrook NH Midlothian High NH Midlothian High NH Midlothian Mid NH Midlothtan Mid NH Midlothian Mid NH Midlothian High NH Midlothian High NH Midlothtan High NH Monacan NH Providence E1 NH Providence E1 NH Providence E1 NH Providence Mid NH 2 08/24/90 08/24/90 08/13/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 o8/24/go 08/24/90 o8/24/go o8/24/go 08/24/90 o8/24/go 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 Eric C. Schlueter Oenise O. McMullin Wanda A. Brown Oebra T. Zavertnik Katharine B. Lehman Mary Ann Mills Lynn M. Luczak Camilla M. Cournow Tracy L. Thayer Sue W. McLendon Teacher Teacher Teacher Teacher Librarian Teacher Teacher Teacher Teacher Teacher Charlotte F. Kassnove Teacher Veronica A. Pierce 3ulie M. Burton Kimberly R. Keatts Robin R. McCallister Barbara V. Mottas Oorothy J. Robinson Sally W. Scott Peter Primiano, Jr. Courtney B. Soling Emmett L. Batten, II Oale C. Clark Susan A. Stallings Klm A. Taylor Lucinda E. Hughes Patricia J. McDonald Michele E. Nardizzi Teacher Teacher Teacher Sph. Therapist Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Jacquelyn Y. Ratcliff Teacher Carol C. Bendl Cathy M. Anderson Carol A. Franks Mary L. Patrick Suzanne M. Seeman Liliane V. Speiden Dorothy T. Houchins Dale E. 3aenke Joy A. Rawes Karen W. Waters William Travers, 3r. Teacher Teacher Teacher Teacher Teacher Psychologist Clinical-LPN Teacher Secretary Budget Analyst Const. Inspector Radha G. Hubbard Monica G. Gerow Data F. Clark Rhonda B. Blake Margaret A. Overly Rebecca E. Brown Bonnie H. Hopson Martha A. Powers Rebecca S. Henry Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Providence Mid NH Providence Mid NH Providence Hid NH Providence Mid NH Robious E1 NH Robious E1 NH Robious Mid NH Robious Mid NH Salem E1 NH Salem E1 NH Salem E1 NH Salem Mid NH Salem Mid NH Salem Mid NH Swift Creek E1 NH Swift Creek Mid NH Swift Creek Mid NH Swift Creek Mid NH Thomas Dale NH Thomas Dale NH Thomas Dale NH Thomas Dale NH Thomas Dale NH Thomas Dale NH Watkins NH Watkins NH Watkins NH Watkins NH Wells NH Wells NH Wells NH Woolridge NH Woolridge NH Sch. Bd. Annex NH Tech Center NH Tech Center NH Transportation NH Central Office NH Enon Annex NH Bird RH Chalkley RH Clover Hill High RH Crenshaw RH Ettrick RH Evergreen RH Evergreen RH Falling Ck. Mid RH Grange Hall RH 08/24/90 08/24/90 08/24/90 08/24/90 08/23/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 08/24/90 09/24/90 08/24/90 08/24/90 'o8/o2/9o 07/17/90 o8/13/9o o7/os/9o 08/]3/90 o8/13/9o 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 ,.... 3 Evelyn E. Snellings Catherine C. Miller William T. Agnew, Jr. Donna P. Sensabaugh Maryann G. Kosut Oonna M. Sivick Pamela 3. Bauer Pamela M. Howel 1 Hilary 3. Mitchell Mary P. Younger Stephanie Stargardt Barbara 3. MacIntyre Marie P. Carswell Archias 3. Gilmore Elaine G. Hermetet Deborah L. Romano Sheila S. Ashley Colleen M. Beglau Dolores R. Heisler Betty-Anne Roberson Kathryn D. Morrow Pamela H. Maxey Cynthia B. Stadler Marie A. DelGrande Margaret A. Mayer Judith A. Wood Charles L. Bloom Carol A. Arnett Anne H. Crabbs Maryann 3. Clark Carol Price Donald A. Ness William Craig Jane Gienger Judith S. Bailes Ann Cholewinski Patrick S. O'Reilly Stephen Thompson Ltnda M. Magliocca Steven O. Oimmett Roy P. Ziegengeist JoAnn C. Childress Ltnda Hayes Karen L. Morgan Richard Ross Cheryl L. Mortimer Alice E. Crisp Denise L. Linton Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Teacher Aide Teacher Teacher Teacher Teacher Teacher Teacher Techer Custodian Teacher Aide Teacher Teacher Teacher Aide Teacher Asst. Principal Teacher Aide Teacher Teacher Aide Teacher Teacher Teacher Teacher Teacher Personnel Spec. Teacher Aide Teacher Janitor Teacher Teacher Teacher Grange Hall RH Jacobs Road RH Manchester RH Midlothian High RH Monacan RH Monacan RH Providence E1 RH Reams RH Robious E1 RH Robious Mid RH Swift Creek Mid RH Thomas Dale RH Watkins RH Watkins RH Watkins RH Watkins RH Wells RH Woolridge RH Midlothian Mid Gates Hening Jacobs Road Robious E1 Wells Falling Ck. Mid Midlothian Mid Chalkley Clover Hill E1 Clover Hill E1 Ettrick Gates Harrowgate Hopkins Midlothian Mid Midlothian High Providence E1 Providence Mid Providence Mid Salem E1 Tech Center Tech Center Central Office Falling Ck. E1 Bensley Enon Evergreen Jacobs Road Matoaca E1 4 RE-ED RE-FO RE-FO RE-FO RE-FO RE-FO RE-Hlth RE-Hlth RE-OE RE-OE RE-OE RE-OE RE-OE RE-OE RE-OE RE-OE RE-OE RE-OE RE-OE RE-OE RE-OE RE-OE RE-OE RE-OE RE-Per RE-Rel RE-Rel RE-Rel RE-Rel RE-Rel 08/27/90 08/24/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/27/90 08/24/90 08/27/90 08/27/90 08/07/90 08/09/90 07/20/90 08/0]/90 08/02/90 08/28/90 08/02/90 06/25/90 08/17/90 08/02/90 07/26/90 07/23/90 07/30/90 07/30/90 07/17/90 08/02/90 08/06/90 07/10/90 07/20/90 07/24/90 07/31/90 06/27/90 07/19/90 08/31/90 08/02/90 08/0]/90 07/01/90 07/09/90 07/]]/90 07/19/90 Wendell K. Ames Jennifer Giammarino Jasper Htckman, Jr. Joseph D. Tylus Teacher Teacher Truck Operator Assistant Prin. Providence Mid Watkins Warehouse Midltohian High RE-Rel RE-Rel RE-Rel PR 07/24/90 07/23/90 07/01/90 08/13/90 Mary Watts Gregory McCray Joyce G. Dean Herbert A. Richwine Gertrude B. Clark Teri L. Castelow Library Clerk Teacher Aide Teacher Homebound Tchr. Teacher Teacher Harrowgate Swift Creek Mid Midlothian High Sch. Bd. Annex Swift Creek Mid Swift Creek Mid D O Dth ER LOA-ED LOA-ED 07/26/90 07/26/90 07/1]/90 06/14/90 08/27/90 08/27/90 NOTE: ACTION CODES NH RH RE PR D Dth ER LOA - New Hires - Rehires - Resignations ED - Education FO - Family Obligations Hlth - Health OE - Other Employment Per - Personal Rel - Relocation - Promotion Dismissal - Death - Early Retirement - Leave of Absence ED - Education CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM ~20 TO: FROM: SUBJECT: SCHOOL BOARD · OFFICE OF THE SUPERINTENDENT .~. (/~ APPROVAL OF THE AFFIRMATIVE ACTION PLAN August 28, 1990 PERTINENT INFORMATION The Affirmative Action Plan for Chesterfield County Public Schools was developed by the Minority Advisory Council and reviewed by the Human Resources Council, the Leadership Council, and eight outside agencies which included local colleges and universities, private organizations, and .support agencies for minorities and handicapped. The plan was submitted to the School Board on July 2, 1990 for their review. RECOMMENDED ACTION: It is recommended that the School Board approve the Affirmative Action Plan and authorize the Superintendent to implement the plan immediately. EED/CPO/rrc CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #8 (g0-91) AUGUST 28, 1990 TO: FROM: SCHOOL BOARD ' OFFICE OF THE SUPERINTENDENT~'.~ SUBJECT: REQUEST APPROVAL OF PETTY CASH REIMBURSEMENT FOR JULY 1990, DISBURSEMENTS ' PERTINENT )NFORMATION: Section 22.]-123 of the CODE OF VIRGINIA states that "the Clerk of the School Board at the meeting of the School Board in the month following the month in which any claim has been paid shall report this action to the School Board for approval and reimbursement." A detailed list of transactions for the month of July, lggo, is attached. RECOMMENDED ACT)ON: It is recommended that the School Board authorize the Superintendent to request reimbursement of the petty cash fund for the month of July, lggO in the amount of $166.58. ' EED/RLW/mp Attachment ATTACHMENT TOTAL PETTY CASH FUND $ 500.00 LESS CASH ON HAND AS OF THIS REQUEST $ 333.42 REIHBURSENENT REQUESTED FOR JULY, 1990 $ 166.58 CODE DESCRIPTION AMOUNT 26-216153911-940000000601 26-216353911-940000000621 26-232255102-934000000731 26-212153911-902000000202 26-212155501-902000000202 TOTAL REIHBURSEHENT REQUESTED OTHER COSTS $ 6.74 OTHER COSTS 118.46 TOLLS 1.45 OTHER COSTS 30.18 PARKING AND TOLLS ~.7~ CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #15 (90'gl) August 28, ]9go lO: FROM: SUBJECT: SCHOOL BOARD OFFICE OF THE SUPERINTENDENT INTERNAL AUDITOR FUNCTIONS AND RESPONSIBILITIES PERTINENT INFORMATION; The School Board, at its July 2, 1990, meeting, approved the 3-year reorganization plan for the Chesterfield County Public Schools. At that time it was determined that a position paper describing the Internal Auditor functions for the Chesterfield County Public Schools would be prepared by the Superintendent's office, reviewed with the County Administrator and appropriate staff. Attached is the position paper with supporting documentation. A review has been conducted with the County Administrator and appropriate staff, as well as appropriate State Department and school division personnel. All agree that the document outlined succinctly the responsibilities that could be performed by the internal auditor. Since the county funds audit positions for the school division, it is anticipated that at least a part-time and, perhaps, a full time, depending on the need, will be allocated for the 1990-91 school year. Additionally, it is recommended that the School Board identify two (2) members to serve on a School Board Audit Committee with the recommended term of one year to provide, over time, an opportunity for all school members to serve in this most important function. Also, it would be beneficial if this committee of the Board were entitled Budget and Audit Committee allowing for a true communication between these two major functions for the school division. The long term goal would be for the school division to secure its own internal auditor funded out of the School Board's budget. EVALUATION/ANALYSIS; No major fiscal impact is anticipated for the initiation of this function since, as noted earlier, the County funds the County Audit office at the present time. However, costs will be incurred by both the school division and county staff in terms of time and appropriate supplies and materials. RECOMMENDATION: It is recommended that the School Board approve the Internal Auditor Functions and Responsibilities and approve a two-member School Board Budget and Audit Committee and direct the Superintendent to implement this function for the 1990-91 school year. EED/mas Attachment Attachment A CHESTERFIELD COUNTY PUBLIC SCHOOLS THE INTERNAL AUDITOR General Comments · The division superintendent and the school board should adopt the 'Standards for the Practice of Internal Auditing" promulgated by the Institute of Internal Auditors. Consideration should also be given to adopting the 'Statements on Internal Auditing Standards" distributed by the same institute. Supportinq Documentation: Department of the State Internal Auditor Directive No. 1-85, Effective Date: October 15, 1985. The division superintendent and school board must ensure that the internal auditor is independent of all other functions in the school division. SuooortinQ Documentation: Item 100.00 of the above standards includes the following caption: Internal Auditors should be indeoendent of the activities thgv The internal auditor should be free to select areas or functions to be audited, to select and apply certain audit techniques, procedures and programs, and to develop findings and recommendations based on the audit. SuooortinQ §ocumgn~atiqn: Chapter 20, Audit Services' Charter, State Department of Education (Virginia). Effective Date: June 3, 1986. Revision Date: February 14, 1989. 20-5 · See Internal Auditor 2 1/2 The internal auditor should not participate directly in the preparation or reconstruction of accounting systems, data or records but should be used only in an advisory capacity on such matters. Suooortinq Documentation; Chapter 20, Audit Services Charter, State Department of Education (Virginia). Effective Date: June 3, 1986. Revision Date: February 14, 1989. 20-5 The internal auditor should report dually to the school board and the division superintendent. This arrangement will increase the auditor's independence and objectivity in performing the audit function. Suooortinq Documentation: Department of State Internal Auditor's Review of Oepartment of Education Report issued September IO, 1987. (Both are agencies of the Commonwealth of Virginia.) The overall objective of the internal auditor should be to assist the school board and the division superintendent in carrying out their statutory and regulatory responsibilities. This objective is achieved by providing them with objective analyses, appraisals, and recommendations as a result of the audit function. II. Supportinq Documentation: Chapter 20, Audit Services Charter, State Oepartment of Education (Virginia). Effective date: June 3, 1986. Revision date: February 14, lgSg. School Board/Internal Auditor Relationshio The chair of the school board should select two members of the board to serve on the school board's audit committee, the length of the term to be determined by the school board. Terms of one year in length are recommended to afford all members an opportunity and to avoid placing excessive demands on the time of individual board members. The internal auditor should meet with this committee at least two times during the year. The purpose of these meetings shall be to review the current audit schedule, the status of those audits in progress, the response of management to completed audits, a draft of the audit schedules for coming year and concerns of either party. As a result of these meetings, should be board's audit committee determine the need for a meeting with the entire board, the chair shall be so notified. Note: In the first section of these recommendations, the statement regarding to whom the internal auditor reports reads as follows: "The internal auditors should report dually to the school board and the division superintendent." Total implementation of this recommendation mandates the participation of the division superintendent in the above noted meetings. Suooortinq Documentation: Letter dated November $, 1987 from Superintendent of Public Instruction to the President of the State Board of Education. Each member of the school board shall receive the following materials from the internal auditor. A copy of the audit schedule for the coming year. The Board should review, delete and/or add functions to be audited. Mo formal action is necessary; however, the board members should each agreement on the content of the schedule. A written report on the progress or lack of in achieving the current year's audit schedule. The number and timing of reports to be determined by the audit committee. A summary of the findings and recommendations of each audit as well as a summary of the plan of manmgement to address findings and recommendations. Caution: The division superintendent and members of the school board should not mssume that all findings and recommendations are appropriate for implementation. De Copies of each audit report. These should not be distributed automatically but only upon request by individual members of the school board. III. Suooortinq Documentation: Letter dated November 5, 1989 from Superintendent of Pub]tc Instruction to President, State Board of Education and September lO, 1987, Review of Audit Services. The internal auditor shall be available to meet with the board and the division superintendent during the year. Caution: The Freedom of Information Act must be followed closely in matters related to audit programs. Suooortinq Documentation: Item 100.00 of the 'Statements on Internal Auditing Standards.' The school board shall call for periodic audits of the internal audit function by an external auditor. Suooortina Oocumen:a:lQn; Review of audit services of Department of Education Report dated September 10, 1987. Division Superintendent/Internal Auditor Relation)hie The internal auditor shall receive day-to-day direction from the division superintendent. SUODOrttnq Documentation: June 6, 1988, memo from Director, Audit Services, Department of Education (Virginia) to Assistant Superintendent of General and Vocational Education. The internal auditor and the division superintendent should schedule at least two meetings per month to discuss: A. The status of audits in progress. Be The findings and recommendations of completed audits. The plan of action of management to address findings and recommendations of completed audits. De The audit plan for the coming year. The amount of time to be identified in the audit plan for special investigations and projects. Functions to be targeted for audit in coming year. The expectations of the internal auditor in an advisory role. Concerns of either party for the manner in which audits are conducted, prepared, released and followed-up. The role of the internal auditor in dealing with all other audit functions performed in the school division. -3- IV. Supportinq Documentation: May be found in several documents already listed. The internal auditor shall prepare all audit reports to be signed and issued by the division superintendent. The responses from managers of audited functions will be directed to the division superintendent. Suooorttna. Documentation: Services, Department of Superintendent. June 6, 1988, memo from Director, Audit Education (Virginia) to Assistant The internal auditor shall be evaluated annually by one of the following procedures: Ao The division superintendent shall conduct the evaluation. lhe division superintendent and chair of the school board shall develop Joint evaluations. C. The chair of the school board shall conduct the evaluation. Recommendation: The annual evaluation of the internal auditor should be conducted by the division superintendent. In turn, the division superintendent should seek the concurrence of the chair of the school board prior to preparing the final draft. If concurrence cannot be attained, the evaluation conducted by the division superintendent should prevail. Suooortinq DocumentatlQn; Since this position is on the position control system of the Chesterfield County Government, it is recommended that the division superintendent negotiate a joint evaluation process with his counterpart in the county government. Position Description - Internal Audi%Qr A. Perform financial audits - to ascertain the extent to which assets are accounted for and safeguarded from losses of all kinds. {Discovery and prevention of fraud, embezzlement, theft, waste, etc.). Also, ascertaining the reliability of financial data developed within the organization. B. Perform financial audits - to determine the extent of compliance of all employees in the school division with established policies, plans and procedures. C. Perform operational audits - to assess the extent to which operations in the school division are conducted efficiently and in accordance with appropriate and adequately documented policies, plans and procedures, these audits will encompass a review of the policies, plans, procedures, organizational structure, staffing and output of the audited unit. Review internal controls - to determine the presence and appraising the soundness, adequacy and applications of accounting, financial and other operating controls, and promoting effective control at a reasonable cost. Coordinate and follow-up on all external audits to ensure that external audits are conducted according to established standards and in an efficient and effective manner. To make certain that appropriate actions are taken in response to the findings and recommendations of each of the audits. Investigate allegations of theft, misappropriation of resources, and improper use of public funds - to contact and coordinate activities of appropriate agencies if allegations have merit. Conduct evaluations of major non-academic programs - as determined by the superintendent and school board whether or not desired program results are being achieved and public funds and resources are being used appropriately. Advise management - to advise all levels of management of steps to strengthen and improve performance results and cost effectiveness of their operations. SuDoortinq ~oc~men~a~ion: Audit Services' Charter, Chapter 20, Virginia Department of Education. Effective date: June 3, 1986. Revision date: February 14, 1989. Audit Services Statement of Purpose, Authority and Responsibility, Virginia Department of Education. -5- CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #6 (90-91) August 28, 1990 · FROM: OFFICE OF THE SUPERINTENDEN~!~'~" SUBJECT: CAPITAL PROJECTS STATUS REPORT PERTINENT INFORMATION: Attached is the monthly construction status report as follows: Attachment A: EC/AC Status ReoQrt All EC/AC projects running on schedule and should be ready for school opening. Attachment B: Alterations and Additions Status Report Bensley substantial completion 8/7; Midlothtan Middle substantial completion week of 8/20. Attachment C: New School Status Report Woolridge contractor working 7 days a week, finishing trades in most areas. Ecoff finishing trades continue, cleaning underway; completion expected week of 8/27. Northern area site plan design underway. New Manchester High School contract awarded 7/23/90. General contractor mobilizing. Bailey Bridge Middle School steel complete, masonry and mechanical rough-ins continue. Attachment D: Closed Out Pro~ects Status Reggr~ Matoaca High School Baseball field. Attachment E: Central EnerQv Manaaemen: Three groups officially accepted and three schools in group IV. All work continues to progress nicely. Attachment F: ~sbestos Abatement Asbestos projects currently underway will all be complete 8/24/90. Attachment G: Chanqe Order Status Bellwood (1); Matoaca Middle (1); Bensley (1); Curtis (2); Carver (3); Crestwood (4); Midlothian Middle (B); Ice storage tanks (6); Bailey Bridge Middle (1); Ecoff (2); Bailey Bridge Middle Site Work (1); Woolridge (2) and CEM (1). I i I COZ I I I $ NGE E~UMENT GTOI OWNER ARCHITECT CONTRACTOR FIELD OTHER PROJECT: (hesterfield (k)unty Schools (name, addre~) Central Office Building Chesterfield County, VA 23832 TO CONTRACTOR: (name, address) [and.ts & Gyr Powers PO Box 7538 Richn'~'~d, VA 23231-0038 The Contract is clungcd ~ follows: CHANGE ORDER NUMBEE: 3 DATE: April 30, 1990 ARCHITECT'S PROJECT NO: 86074-06 CONTRACT DATE: July 10, 1989 CONTRACT FOR: Chesterfield County Schools Central Energy Management Provide archiving software as described within Alt. #2 of the base contract at a total cost of: Eight Thousand, six hundred, eight dollars & 00/100 $ 8,608.00 Not valid until ~ b./ttm Owner, Archlt~t and Contractor. The original (Contract Sum) ( was ........................ $ Net ehanRe by prtwiously authorized Change Orde~ ............................... $ The (Conm~ Sum)~_-_~_'-_'--_-_~_~.__--_'-_-_~mor to this ~ Order was .......... $ The (Contract Sum) ~ ~tl be (incn~ed~ ~ by this Cmat~ O,d~ in d,e ,n, oun, of ............................ The date of Substantial Completion as of thc date of this Change Order therefore is 1,269,904.00 1,034.21 1,270,938.20 8,608.00 1,279,546.20 January 5, 1991 (-0-)days. This ~Jmmary d~es not ~ ~ in ~he Comract Sum, Comract Time or Guatameed Maximum Price which have been authorized by Consu'ucUon ChanBc D~recttve. Stev~ Tresnak ~ ~ ~ · CHANGE ORDER · igor7 ~DITION · ,MA· · ~)1~'; · THE AM~UCAN ~ Oil AI~IIlTEC~. 17~5 ~ YOI~K AVL, N.W., WA.,e. HlqOTON, D.C. 20006 GT01--1~7 " :CHANGE · Dislribulion Io: · 'ORDER OWNrR ARCIIIIECT !~1 ~A DOCUMENT GY0! CONIRAC10R FIELD F'I O~I~[R PROJECT: Energy Conservation and (name. add,e.g,) Air Conditionin8 Bellwood Elementary School TO (Contractor): [ WaZ'thall Construction Corp.I Post Office 'Box 267 Colonial Heights, VA L 23834 _.J CONTRACTDA~E: You are clirecled to make Ihe following change~ in Ihi5 Conlracl: Provide the 2abor, mater~al and equipment to perform CHANGE ORDER NUMBER: 1 INITIAIION DATE: May 1, 1990 ARCIIIIECI'S PROJECT NO: 38900230 C()N1RACT FOR: General Construction December 7, 1989 the followin8 work: e Install additional doors, frames and hardware in partition walls between Classrooms 3, 5, & 7, per Walthall's COR #1, dated February 16, 1990 ....................................... $ -890.18 Relocate 6" roof drain pipe, per Walthall's COR #2, dated February 22, 1990 ............................................. $ 267.90 Install power circuit to supply fan F-Il, per Walthall's COR t5, dated March 26, 1990 .................................. $1,691.22 Add granules to asphalt overrun on sloped roofs, per Walthall's COR ~ll, dated April 10, 1990 ...................... $1,100.0~ 5. Change flashing heightat rear sloped roof, per Walthall's COR t12, dated April 10, 1990 ...................... }31080.00 TOTAL TillS CHANGE ORDER $6,829.30 Not valid unlil ~igne(I Iq, Ix)Ih Iht, Owner ,~n¢l Archil,.~ I. ,~ignahlre .! Ihe Conlrador indi(ales hi.~ agr(,t.munl h,r;,wilh, inclmli~R a,y adlu~lmenl i, Iht' Ctmlracl .~tlm ,~ (~!,11h1( I 1 iltlt,. The original (Conlracl Sum) (Gunranleed Maximum Coal) was ........................... $ 1,266,997. O0 Net change by previously aulhorized Change Or(ler~ ................................... $ . O0 1'he (Contract Sum) (Guaranleed Maximum Coal) p~im Io Ihis Change Order was .......... $ ] , 266,997.00 The (Conlracl Sum) (Guarani·ed Maximum Coal) will be (increased) (dutrea~ed) (umhanRed) by Ibis Change Order ......................................................... $ 6,829.30 The new (Contracl Sum)'(Guaranteed Maximum Coal) including Ihis Change O~der will be ... $ 1,273,826.30 The Conlrac! Time will be (increased) (decreased) (unchanged) by ( ) Days. The Dale of Subslanlial Completion as of the dale of this Change Order Iherefore is Authorized: C hot·tom Pkwv..~150 p~=. orifice ~9~ 267 Schnnl idmtn_ R,,tldi~g Rtchmond, Va 23236 Colonial He[ghta,_y~z. . · Cheater[[e2d, Va. 23832 AIA OOCUMENI' G~'~I · Cl4ANGE ¢)RD[R * APRIl. lqYa [OIIlON · AiA~* , ~) lq7~ 11tt AMERICAN IN~;TITUTE ¢~r ARCIIII[CT.% 17;1~ NIW ¥¢)RK AVE. N.W.. G701 ~ lq7R HANOVER ENGINEERS, P. C. CILAtlGE OJtO~l( Ilo. Exterior Wall Replacement - Matoaca Hiddle Scl~ool 16 o wa!thall Construction 'Corporation , Contractor cntlemen: Under your contract dated October 27, 1989 for work at ,toaca ~lic.]d~ School 3ou are hereby uuLliuz'ized Lo make iiu ~,ollowin~ ch.',n~es: Remove existing circle line fixtures and rewire he emergency lightin~ circuit to nearest 2' x 4' - 2 lamp' floUrescent 'ixture. ~-and %b' add to (~g~i~iS~x~'~';5~ .~lie contract, in accurdu{~ce wibl, contract and specifications, the u~,~ of 8,888 & 80/100 uoiiuz.u. There will be an extension of -90- days for completions. The da'~e of completion of contract v.'au. Sel)tember 25, 1989 and now will be December 24 ~ 19. 89 · Amount of · if, inal Contract $1,0~3,078.00 Total Addition~ 681,929.93 Total Deductions $266.00 ~J.oun L of ConL]'acL Lo Date $1,165,005.17 90 DATE /d'PIiOVED -'-'CHANGE ORDER AI<CHITECT CONTRACTOR AIA Df K:L,'.W/-',%' T PRO3ECT: Bensley Elementary School CHANGE ORDER NIhMBEF.: 6 ~ (nzmc. '-,d~¢ss) Chesterfield County, VA DATE: March 21 , 1 990 TO CONTRACTOR: ARCHITECT'S PROJECT NO: 88165 (n~rac, adobes) Procon CONTRACT DATE: July 14, 1989 P. O. Box 499 Ashland, VA 23005 CONTRACT FOR: Entire Project Thc C,)n[r:,ct m changed a,,~ i'olh)w~: 1. Rework two receptacles in corridor 2. Run gas piping from boiler room to new gas meter location using 3" pipe instead of 6". Provide regulator for 2 lb. gas to operating pressure of equipment. Omit protection cage in ice tank. This is no longer needed due to deletion of vertical pumps. 496.53 $2,118.00 950.00 TOTA~ Not vaUcl unUI Mgrmel by the Owner, Amhitect arm Contractor. Thc onlanaJ (Contract Sum) ~7.,~~ ~ wz~ ........................ Net chani~ by ptewously authorized CharLee Orders Thc {Contrac~ Sum) (-~~)FR ~ prK)r lo this Chan~ Ordcr was .......... Thc (Cunlract ~um)JLtOllOllle~N~lgllXal~illEwiU be (meter, ced) (unc#allal) by ~ Chan~ Order m the amou~ of ............................ The new (Contract Sum) (Guaranmed Mzxmmm Price) mclmlm8 ttas Chan~ Order The Contract Time will bej~uX.~atqE,~j(jj[~cl~e~ (unctzan#cd) by The da~ of Substzn~zi Completion as of thc ct~¢ of this Chzn~ Orcler there[ore is $1.664,53 1,696,090.00 21,187.60 1,717,277.60 1,664.53 1,718,942.10 ( O0 )days. NOTE: This r, ummary. ~Jcs mx r~t]ecl chanl~ m Ibc Cumracl .'~m. Cumr-a~ TUne .r Guaramecd M,~xm~um Price which h~vc been aml'~)r~zcd by Cum~ ~ L~t~-uvc. qR1 W~.t~ P~kWy_ ~P_ O_ Rox 499 Chesterfield, VA I ' DATE · lA ;_--:-:----=~ t~ · CiIANGE C)RIJER · IW7 EDITION · .MA· · ~lg~? · THE ~ II~TITUT[ Of MCtlriZCTS, 1735 NEe YOI[K AVL N.W., WAMtlNGTON, DC. ZOOUb 0701--1987 ,4.Ilk, CHANGE ORDER AIA DOCUMENT G70'i Distribution to: OWNER i-1 ARCHITECT [] CONTRACTOR R~ FIELD [] OTHER [] No. 21-49E Curtis Elementary $choo£ PROJECT: Chester, Virginia (name'address~VAC Renovation and Related Work TO (Contractor): ~R. J. Beasley Construction Corp."1 2219 Richmond Aven~e ?. O. Box 2165 L.]:'etersburg, VA 23304 CHANGE ORDER NUMBER: 4 INITIATION DATE: 4-13-90 ARCHITECT'S PROJECT NO: 2148 CONTRACT FOR: Chesterfield County Board - Curtis Elementary Sch.~ol HVAC Renovation and Related Work CONTRACT ~)gA~I'gE:_ August 31, 19~0 June 19, You are directed to make the following changes in this Contract: 1. P.C. #008 Relocate multi-outlet assembly, Sed:ion "C" 2. P.C. #009 Relocate fire alarm Junction box 3. Additional. time to install dry~all infill $532.84 227.07 Slt122.00 $1,881.91 t valid m~.li.I ~ilned by both Ihe Owner and Architect. Ina~m of lhe Contractor indicates his ,llreement herewith, indudinI any adjuslmem in the Contract Sum or Contract Time. The oriBinal (Contract Sum) (Guaranteed Maximum Cost) was ........................... S 1,601,000.00 Net change by previously authorized ChanBe Order~ ......................... The (Contract Sum) (Guaranteed Maximum Co~t) prior'~ ~i;'~.J~ ...... S 3,807.93 nbc Order was .... $1,60a,807.93 ' The L~..nj,r_a~.Sum) (_Gu,,'l, ranteed Maximum Cost) will be (inema~d)~lsemmm,ev.,,.,e...,---- · ~n' m,s e..nanBe uraer ? ................ ',~"~_ _new_~-cm_~ract Sum) (Guaranteed Maximum Cosl) lndudinl this Clan.. i,,~.a,~ -'~' ~.'- .... : 1,881.91 , ne f,.omract Time will be i1~ Wnchanl~ by ___o ........ ,ue ... 1.,606,689.8l, The Date of Substantial Completion as of the date of this ChanBe Order therefore is ( - ) Days. gtmm0n~ Rockeeharl~e & lar~ne.-. Ii. 3. Bea~iLe~ Authorized: ARCHIT ~¥~R. ACTOR (~heB terf~eld Count7 J~6:~6 ~ra~?rook Avenue Address ~.,~a.a R~eh~nnd Avenue OgVNER Acldmsa/,~ ~"R~ichmond, V, rgini~. 23228 Peter~b)r~ V~.rsini, 2380a IY . :j,,.'"C~"""" -- DATE Apr:i.1. 3.3, 1990 ' ~ BY _ ~ School Bc CHANGE oi,,ibutio, ORDER OWNEg ARCHITECT AIA DOCUMENT G707 CONTRACTOR FIELD I-1 OTHER No. 21-49E Curtis Elementary School PROJECT: Chester, Virginia (name, address) ItVAC Renovation and Relate i Work TO (Contractor): I~R. J. Beasley Construction Corp.'-'l 2219 Richmond Avenue P. O. Box 2165 CHANGE ORDER NUMBER INITIATION DATE: 6-6-90 ARCHITECT'S PROJECT NO: 2148 CONTRACT FOR: Chesterfield County Board - Curtis Elementary School HVAC L etersburg, VA 23804 Renovation and Related Work J CONTRACT DATE: June 19, 1989 - August 31, 1990 Youam dlrectedto makethe ~llowingchangesinthisContract: 1, P.C. #004 Revised - Furnish labor and material to reinstall blinds at 37 locations. $626.00 2. P.C. ~20 - Furnish labor and material to relocate conduit for heaters ~46 and 48. $213.O0 3. P.C. ~22 - Furnish labor and material to install wood blocking to accon~odate shifting windows. $2,268.00 &. P.C. ~014 Revised - Provide material for block change at E type window per ~ketch alt. #2. ~o cost charge $3,107.00 School Not valid until signed by bolh the Owner and Architect. Si~nalure of the Contractor indicates his asreement herewith, including any adjustment in Ihs Contract Sum or Conlracl Time. The oriBinal (Contract Sum) (Guaranteed Maximum Cost) was Net ........................... $ 1,601,000.00 The change by previously authorized Change Orders .. ~ ................................ $ 5,689.84 (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was .......... $ 1,606 ·689.86 The (Contract Sum) (Guaranteed Maximum Cost) will be (increased} ~L'llll~S~) by this Change Order The new (contract Sum) ............ " ............................................ $ 3,107.00 (Guaranteed/Vlax~mum Cost) including this Change Order will be ... $ 1 ·609,796.84 The Contract Time will be ~--:-----~-L-----~(unchanged) by The Date of Substantial Completion as of the date of this Change Order therefore is Slat,oas, Rockecbarlie & Princ~ R. J. ~teaslev ARCHITECY · CONTRACTOR Add~ess .ILtc! mond. V~:~nia 23228 Petemb~rl~l ~iri~tnia 23804 DATE June 6 1990 DATE AIA DOCUMENT G7~1 · __CHANGE ORDER · APRIL 1~8 EDITION · AIA· · ~) lo?A THE AMERICAN INSTITUTE ..... WASHINGTON, D.C. UF ARCHITECTS, 1735 NEW YORK AVE N W " ( - ) Days. Authorized: Chesterfield County School OWNER Address G701 -- 1978 CHANGE ORDER DOCUMENT GT01 Distribution to: OWNER [] ARCHITECT [] CONTRACTOR I-I FIELD · [] OTHER [] PROJECT: Energy Conservation & Air Conditionin~HANGE ORDER NUMBER: Ten (10) (name, address) Renovation for Carver Intermediate School for Chesterfield County Public SchoOls INITIATION DALE: June 12 1990 TO (Contractor): ' I CBC Enterprises, Inc. -"l 1312 E. Little Creek Road Norfolk, Virginia 23518 You are directed to make the following chan§es in this Contracl: ARCHITECT'S PROJECT NO: 89007 ONTRACT FOR: Energy Conservation for ir Conditioning Renovation for Carver Intermediate School-Chesterfield Cnty, CONTRACT DATE: August 22, 1990 CPO CPO #15 Furnish and install drywall bulk heads in stairs and furnish and install HVAC pipe rails on roof. ADD $2,533.00 Nol valid unlil .qgned by boll, Ihe Ox~ner and Archih, cl. Sisnalure ¢)f the Conlraclor inclic,~l(,~ hi~ ,lgreum(,f~t h(,r(,wilh, including an), ,lcljuslmenl in lbo Cont~acl Sum or Cc)nlra( I The original (Contract 5urn) fOmm~mmimmmm ~ee) was ........................... $ Net change by previously authorized Change Orders ................................... $ The (Contracl Sum) tmOUI)~MqWRj~ prior tO this Ch,lnge Order was .......... $ The (Conlract Sum) ~Ite~~~ will be (increased) by this Change Order ......................................................... $ The new (Contracl 5urn) (~eed~lmamw~~# includin8 Ihis Change Order will be ... $ The Contract Time will be (imma~e,a~mml)~lt, qmt~m~l~,,(unchanBed) by -0- 1,460,411.00 39,128.00 1,499,629.00 The Date of Subslantial Completion as of Ihe date of this Change Order therefore is TDFB, Inc. CBC Enterprises, Inc. A~C.H~!C~ox 31383 C~:~IT~A~:T~gL1 e Creek Lawi ng ~d~s Acldress V ~ · ~ DATE AIA DOCUMENT G701 · CHANGE ORDER · APRIL 1978 EDITION * AIA· · · lg7H THE ~ERICAN INSTITUTE OF ARCHITECTS, 173S NE~V YORK AVE., N.W., ~'ASHINGTON, D.C. 2,533.00 1,502,166.00 (-0- Authorized: ;hest er fi el d Days. County School, Delve GT01 -- 1978 ~ddress Col0ni.al Heights, VA.23834 £HANGE ORDER A~'A DOCUMENT 6707 Distribution Io: OWNER [] ARCHITECT I'-) CONTRACTOR [] FIELD [] OTHER D PROJECT: (name. address) Renovation for Carver Intermediate School for Chesterfield County Public School TO (Crmlraclor): j CBC Enterprises, Inc. J 1312 E. Little Creek Road Norfolk, Virginia 23518 YOU are directecl lo make the following changes in lhis Contract: Energy Conservation & Air Conditioning CHANGE ORDER NUMBER: Eleven (11) INITIATION DATE: June 20, 1990 ARCHITECT'S PROJECT NC): 89007 CONTRACT FOR: Energy Conservation for Air Conditioning Renovation for Carver Intermediate School-Chesterfield Cnty., C()N1RACT DAT£: August 22, 1990 CPO V/ 1. CPO ~19 - Fire proof existing roof curbs in plenum ADD . . $409.00 2. CPO #20 - Lights and utility power to ice pit ADD . . . $429.00 TOTAL $838.00 Not valid unlil signed I)y bmh the Owner and Archilecl. Signalute al' thc' C'..onlraClor inclic,~.tes hi,~ agreemen hc`rewilh, illcltJ(Jing ,1ny ,IcJju~lnl(,nf in Ih,, C~(~nlr,lcl The original (Conlracl Sum) (&~e~~~R was ........................... Net change by previously aulhorized Change Orders ................................... The (Contract Sum) (~a~a~d~e~) prior !o Ihis Change Order was .......... The (Contract Sum) (~~~m~) will be (increased) (decreased) (unchanged) by ~his Change Order .: ....................................................... The new (Conlract Sum) (~a~a~~C:~) including Ihis Change Order will be ... The Comracl Time will be (~~&~d) (unchanged) by -0- The Da:e of Substanlial Completion as of the dale of Ihis Change Order therefore is TDFB. Inc. CBC Enterprises,. Inc. 1,460,411.00 41,661.00 1,502,072.00 838.00 1,502,910.00 ( -0- ) Days. '~:.H"C~.CTBox 31383 ~c~-cl)~)~le Creek Road ~)[~J~ Lawin9 Drive Addre~ · Address J __ ~_ / AIA DOCUMENT G701 · CHANGE ORDER · APRIL 1978 EDITION * AIAe. · ( 1978 THE AMERICAN INSTITUTE Of ARCHITECTS. 1735 NEW YORK AVE., N.W.. ~VASIIIN'GTON. D.C. )~, G701 -- 1978 unchanged. Authorized: ..Chest er fi el d County School s CHANGE ORDER AIA DOCUM£NT G701 Distribution Io: OWNER [] ARCHITECT [] CONTRACTOR [] FIELD [] OTHER [] PROJECT: Energy Conservation & Air Conditioning (name, addressl Renovation for. Carver Intermediate School for Chesterfield County Public School TO {Conlraclor): r-' CBC Enterprises, Inc. '"l 1312 E. Little Creek Road Norfolk, VA 23518 CHANGE ORDER NUMBER: Twelve (12) INITIATION DATE: July 7, 1990 ARCHITECT'S PROJECT NO: 89007 CONTRACT FOR: Energy Conservation fo Air Conditioning Renovation for Carve Intermediate School-Chesterfield Cnty CONTRACT DATE: You are directed to make the following changes in this Contract: August 22, 1990 CPO # 16 Chilled Water Flow Meter, Sump Pit High Lev, el Point on Pump CPO #18 Disconnects to steam kettles in Kitchen A1 arm, ADD . . $2,963.00 ADD . . S839.00 TOTAL . $3,802.00 Not valid unhl ~.igned I)y I),)lh Ihe Owner and Ar( hmh,cl. The original (Contract Sum) (~ti~mlb-~J/~e~,!~__~_~_ ~1) was $ 1,460,411. O0 Net change by previously nulh~>rizecl Change Orders ............................ S 42,499. O0 The [C()nlracl Sum) (~,~~~ prior lo Ihi~ Chan~e Ordt,~ was .... S 1,502,91 0.00 by Ihis Change Order ......................................................... $ 3,802.00 1 he nc, w lC(Jr)Ir,i( t SLlfl)) ((~W~~M~W I1~( hJd,ng fh,~ ('h.ln)~(. ()~(le, w,II I)(, ... $ 1,506,712. O0 The Conlracl )imo will be ~ff,~F~~LJncl)~n~ed) by -0- ( -0- The D~le of Subslanlial Complelion as of Ihe dale of this Chan~u Aulhorized: TDFB, inc. CBC Enterprises, Inc. Chesterfield County Scho ~E"~}cbox 323~3 ~E)~le Creek Road / ~ Lawinq ~riv~ ~dr~s ~d~ _ · oress / ~ ~ // ~d~ress CAN INSTITUT[ OF ARCIIIT[CTS 17J5 NEW YORK Avr ORDER AIA DOCUMENT G701 PROIECT: (name, address) Distribution to: OWNER ~ ARCHITECT {~ CONTRACTOR I~ FIELD [] OTHER !-I Alterations and Renovations Crest~ Elementary School ChesterfLeld County, VA TO (Contractor): . Evans ConetrVc~Loa, Znc, 1700 E. Old Willia~sbuzg t~l, P.O. ~x P ~dston, V~ 23150 ~ CONTRA~ DATE: You are direct~ to make the following changes in this Contract: CJ. IANGE ORDER NUMBER: Page 1 of 2 INITIATION DATE: l~ay 7, ARCHITECT'S PROJECT NO: CONTRACT FOR: 1990 89717.11 General Construction August 30, 1989 Provide all labor and materials needed to perform the following_ work~,,[~.~._.,~~ ITEm, S. Increase height of retaining wall 1'-0" at west side of new ~Mechanical Equilx~ent ~. C~plete ~= Evans ~ns~uction's a~ d 1~/8/89 ~ge Order Propos No. 2~ a~ed ........................... ITEM 2nstall belt course of header bricks in accordance with Sketches SK-17 and SK-17A under inflll panels. Cceplete per Evans Construction'a Change Order Proposal No. 3, revised, dated 3/18/90 .......... . ......... 1,716.11 Credit - for actual face brick used as opposed to allowance specified in the Project Manual. Cc~plete per Evans Construction's Change Order Proposal No. 4 ............................................ $(5,250~) ITEM 4~ Credit - for alternate roof decking at Vestibule 20. Cc~plete per Evans Construc:ion's Change Order Proposal No. 6, dated 1/31/90 ........ $ (316.98) ZTr-.M 5s Znstall floor tile in Vestibule 20 in accordance with Wiley & Wilson letter dated 1/20/90. Complete per Evans Construction's Change Order Proposal No. 7, revised, dated 2/15/90 .......... . ......... $ ~untijs~,d~hothlheOwnerandArchilecl. theC~ntrachsrindical~ l,~agmemenlhPrWw,lh, in~ludingany.~diu~lmenlinthe Contra~tSum urton~actl~mu. 404.40 The orilinal ,um) (Guaranteed Maximum Cost) was ........................... S Net change by ~orized Change Orders ................................... $ The (Contract Sum) Lximum Cost) prior to this Change Order was .......... $ The ~Contract Sum) (Guaranteed Cost) will be (increased) (decreased) (unchanged) by this Change Order .. The new (Contract Sum) (Gui The Contract Time will be (increase) (decreased) The Date of Substantial Completion as of the date of thi~ ARCHITECT ' this Chanle Order .. S is OWNER ) Days. BY , DATE AIA IX)CI, JI~NT G7%1 · CHANGE OROER · APRIL 1978 EDITION · AIA° · ~) 1178 THE AMERICAN INSTITUTE OF ARCHITECTS, 173S N{W YORK AVE., N.W., WASHINGTON, D.C. 20006 · DATE G701 -- 1978 Distribution to: OWN£R I~ ARCHITECT I~ CONTRACTOR I~ FIELD I'1 OTHER [] CT: Alterations and Renovations [name, address) Crestwood Elementary School Chesterfield County, VA TO {Contractor): Cans Construction, Inc. ''1 1700 E. Old Williamsburg Rd. P.O. Box P lSandston, Virginia 23150 JCONTRACT DATE: You are directed to make the following chanses in this Contract: ITEM G: Increase kitchen exhaust hood Wilson letter dated 2/14/90. C~nge Order Proposal No. 8, TOT~LL CREDIT THIS CHANGE ORDER NUMBER: 2 (Continued) Page 2 of 2 INITIATION DATE: .Nay 9, 1990 ARCHITECT'S PROJECT NO: 89717.11 CONTRACT FOR: General Construction AugqASt 30, 1989 size in accordance with Wiley & Complete per Evans ~onstruction's dated 2/15/90 ....................... $ 934 CHANGE ORDER Not valid until signed by both the Owner and Architect. Sil~nalur~.. of ihe C¢)nlracl(~ indicalu~ h,s agruemPnl herewith, including any adjustment in the ConlraCl Sum or C~nlract Time. The original IConlract Sumj (~~) was Net change by previuusly authorized Change Orders ........................... $ ~ 554,000.00 The (Contract Sum) (~ .................................... $ 2~ ~ 520.73 prior to this Change Order was .......... $ The (Contract Sum) (~~~__~ will ~ (~, 'd _ . . 1~575,520.73 ~ - . - ~' ~ t ecrea~) (~ oy this ~nge Oraer .......................... . ~e ~ew (Contract Sum) (~~~ m~,~,LL',~;';~:~::'~:~::' '.:: :' .... ~ o ~,,e,,e= vio~r Will ~ . . . · ne tontract T~me will be ~) (~~ (unchanged) by The Date of Subs~ntial Completion as of the date of this Change Order therefore is ..Wiley & Wilson · ARCHITE~ ~ans Construction. Inc. CONTRACTOR of Chester fi ~r~s Co~y ~dre~s ~ ' ' ' DATE '..: ~n ~u[r ~t ARCHITECT~ .................... ' -- ~ ,~, I/o~ ~c~ ~t~k AVE., N.W.. WASHINGTON, D.C. ~ G7~ -- l~r 1,149.96 1,574,370 .?? ( 0 ) Days. August 1, 1990 Authorized: ~chool Board OWNER P.o. BoX Address CHANGE ORDER DOCUMENT Distribution to: OWNER ARCHITECT CONTRACTOR FIELD OTHER [] [] [~ D [] PROJECT: Alterations and Renovations (name. address)Crestwood Elementary School Chesterfield County, VA TO (Contractor): ~vans Construction, Inc. 1700 E. Ola Williamsburg Rd. P.O. Box P CHANGE ORDER NUMBER: 3 Page 1 of 2 INITIATION DATE: May 23, 1990 ARCHITECT'5 PROJECT NO: 89717.11 CONTRACT FOR: General Construction L andston, Virginia 23150 ~ I CONTRACT DATE: August 3O, You are directedto makethefollowin§changesinthis Contract: Provide a].L labor and materials to perform the following work: ~0~:_. The following items are as described in Wiley & Wilson's Contract Modification Instructions No. 1. The number in parenthesis following the item number refers to the item number in the Contract Modification Instructions and complete per Evans Construction's Change Order Proposal No. 5, 4th Revision, dated 5/8/90: 1989 Item 1 (1): Credit to omit high-occupancy override switch in Multi-Purpose Room ............................................... $ (245.00) Item 2 (4): Item 3 (5): Item 4 (6): Add digital output points and relays for interlocking 8 toilet exhaust fans with associated air handling units ......... Credit to delete bypass switches on AMU adjustable frequency drives ........................................................... Credit to change oil fired boilers to propane fired .............. $ 525.5~ $ (~,822.00) $ (9,169.00) Item 5(7): Incorporate changes for Bid Alternate No. 4 and changing AHU configuration .................................................... $ 14,577.40 id until signed by both the Owner and Architect. lhe Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Cnnlract Time. The original Sum) (Guaranteed Maximum Cost) was ........................... $ Net change by ~thorized Change Orders ................................... $ The (Contract Sum) Cost) prior to this Change Order was The (Contract Sum) (Guaranteed ~m Cost) will be (increased) (decreased) (unch by this Change Order ................................................ $ The new (Contract Sum) (Guaranteed Maxim, includin8 this Change be . .. $ The Contract Time will be (increased) (decreased) ~ged) by The Date of Substantial Completion as of the date of this therefore is Authorized: ARCH ITECT /,C'O"~N'T RACTO R OWN E R Address /r Address ., ( ) Days. AIA DOCUMENT GTe1 " CHANGE ORDER · APRIL 1978 EDITION · AiAe · ~) 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W.. WASHINGTON, D.C. 200(0, G701 t 1978 NCiE Distribution to: ORDER OWNER ARCHITECT AIA DOCUMENT G70'I CONTRACTOR FIELD OTHER PROJECT: Alterations and Renovations (name, address) Crestwood Elementary School Chesterfield County, VA TO (Contractor): J Evans Construction, Inc. J 1700 E. Old Williamsburg Rd. P.O. Box P LSandst°n' Virginia 23150 ., J You are directed to make the following changes in this Contract: Item 6 (9): Item 7 (10) Item 8 (11) Item 9 (12) CHANGE ORDER NUMBER: 3 (Continued) Page 2 of 2 INITIATION DATE: May 23, 1990 ARCHITECT'S PROJECT NO: 89717.11 CONTRACT FOR: General Construction CONTRACT DATE: August 30, 1989 Credit to delete 3 dampers .................................... $ Cooling and heating changes in kitchen area ................... $ Change pumps P-3, P-4, P-7, and P-8 ...................... $ Provide drain valves in VAV terminal unit piping .............. $ Item 10(13): Replace triple duty valves with butterfly and check valves .... $ Item 11(14): Provide safety guards on fans ............................ $ (5O2.00) 416.63 9,443.50 2,485.31 3,210.79 233.31 TOTAL COST THIS CHANGE ORDER $ 19,154.44 Not valid until ~igned by both the Owner and Architect. $isnature oi th,., Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) (Cm~mm~k~x~R was ........................... $ 1,554,000.00 Net change by previously authorized Change Orders ................................... $ 20,3 70.77 The (Contract Sum) (~e~~lla:l~:~:~ prior to this Change Order was .......... $ 1,574,3 70.77 The (Contract Sum) O~z~~~~) will be (increased) (li~xltae, ltlO by this Change Order ............................................... $ 19,154.44 The new (Contract Surn, (f..a~z~~~ including this Change Orde~'~iii ~'iii $ 1,593,525.21 The Contract Time will be (~x~eem~cl) (~~ (unchanged) by ( The Date of Substantial Completion as of the date of this Change Order therefore is August 1, 1990 ) Days. .Wiley & Wilson ~T~.T Broad St:eeC Address Ric~mond. V~ ~3~ 30 ' DATE , Authorized: Evans Construction, Inc. School Board of Chesterfiel. CONTRACTOR OWN:ER COLL~ty P.O. BOX P P.O. Box 10 Address Address Sandston. VA 23150 Chesterfield, VA 23832 AIA DOCUMENT G701 * CHANGE ORDER ' APRIL 197fl EDITION · AIA,~ . © 197fl THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 2Li()i~ G701 -- 1978 CHANGE Distribution ORDER OWNER ARCHITECT I-~ AIA DOCUMENT G701 CONTRACTOR FIELD 71 OTHER [] PROJECT: Alterations and Renovations (name, address) Crestwood Elementary School Chesterfield County, VA TO (Contractor): ~ans Construction, Inc. 1700 E. Old Williamsburg Rd. P.O. Box P CHANGE ORDER NUMBER: 4 INITIATION DATE: May 24, 1990 ARCHITECT'S PROJECT NO: 89717.11 CONTRACT FOR: General Construction ISandston, Virginia 23150 ~ I CONTRACT DATE: August 3O, You are directed to make the following chan§es in this Contract: Provide all labor and materials needed to perform the following work: 1989 NOTE: The following items are as described in Wiley & Wilson's Contract Modification Instructions No. 1. The number in parenthesis following the item number refers to the item number in the Contract Modification Instructions, and complete per Evans Construction's Change Order Proposal No. 5, 4th Revision, dated 5/8/90: Item 1 (15) Item 2 (16): Add glazing at new doors, modify trim at windows in Multi-Purpose Room ............................................................... $1,S&3.14 Provide dishwasher hood ............................................ $ 3,888 = TOTAL COST THIS CHANGE ORDER $5,871.64 Not valid until signed by both the Owner and Architect. Sisnature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) (Caua~mxd::l~m~m~..~ was ........................... $ 1,554,000.00 Net change by previously authorized Change Orders ................................... $ 39,525.21 The (Contract 5urn) L~zm~a:mi:m~R~.fcet~) prior to this Change Order was .......... $ 1,593,525o21 The (Contract Sum) (~ will be (increased) (all~l~) by this Change Order ......................................................... $ 5,871.64 The new (Contract Sum) ( . ' ) including this Change Order will be ... $ .1,599,396.85 The Contract Time will be 'X~c~ ~) (unchanged) by ( 0 The Date of Substantial Completion as of the date of this Change Order therefore is August 1, 1990 Authorized: Wiley m Wilson ARCHITECT 6620 W. Broad Stre~ Ric~ond, VA 2 3230 AIA DOCUMENT GTe1 · CHANGE ORDER THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 ) Days. APRIL 1978 EDITION ' AIA® · (~ 1978 G701 -- 1978 Evans Construction~ Inc. School Board of County of CONTRACTOR OWNER Cne s~e r :~e iu P.O. Bgx L~ .... P,O, Box 10 Address Address Sandston, VA 23150 Chesterfield, VA 23832 ORDER '"' AIA DOCUMENT G701 ,.?,3 V/l/0'7~111/,2 .~ oo0//. 75"1 Distribution to: OWNER [] ARCHITECT [] CONTRACTOR [] FIELD [] OTHER [] PROJECT: Alterations and Renovations (name, address) Crestwood Elementary School Chesterfield County, VA TO (Contractor): J" ~vans Construction, Inc. J 1700 r.. Old Williamsburg Rd. P.O. Box P .~andston, Virginia 23150 _ J You are directed to make the following changes in Ibis Contract: CHANGE ORDER NUMBER: 5 INITIATION DATE: July 23, 1990 ARCHITECT'S PROJECT NO: 897Z?.11 CONTRACT FOR: General Construction CONTRACT DATE: August 30, 1989 Provide all labor and materials needed to perform the following work: Prime 3 double doors and frames with transoms (Opening numbers 101, 102, and 104) and 1 single door and frame (opening number 103) on both sides, per Evans Construction Change Order Proposal No. 10 dated June 4, 1990. TOTAL COST THIS CHANGE ORDER ............................ $288.86 Not valid until signed by both the Owner and Archilect. Signalure of the Contractor indicates his agreement herewith, including any adju,~tmenl in /he Contract Sum or C~mlract Tmnw The original (Contract Sum) (E~.~e~lee~~~a~t) was Net change by previously authorized Change Orders ........................... $ ]' ,554,000.00 ................................... $ 45,396.85 The (Contract Sum) {~J~~~l~'l~ax~) prior to this Change Order was .......... $ 1,599,396.85 The (Contract Sum) a313~.a13~~ will be (increased) ~:Jel:le=~¢l~ by this Change Order ......................................................... $ 2 88.86 The new (Contract Sum) tC--~m~a~~~including this Change Order Will be ... $ 1,599,685.71 The Contract Time will be #z~x~a~ tcle~ (unchanged) by The Dale of Substantial Completion as of the date of this Change Order therefore is Wiley & Wilson ARCHITECT 6620 W_ Rrna,~ St. Address Richmond. VA 232~3~ r,^TE/"7_Z.7 _ ( 0 ) Days. August 1, 1990. Authorized: .~.vans Construction. Inc. Rchool Roard oF CONTRACTOR OWNER Chesterfield ~_r', Rr-,',. p P.O. Box 40 Address Address AIA DOCUMENT GTOl * CHANGE ORDER · APRIL 1978 EDITION · AIAe . THE AMERICAN INSI'I)'UTE Or ARCHITECTS, 1735 NEW YORK AVE N.W WA%HIN( TON D C G701 -- 1978 CHANGE OWNE. ORDER ARCHITECT CONTRACTOR FIELD AL4 DOCUMENT G701 OTHER [] [] [] PR~ECT: Midlothian Middle School (name. addre~)13591Midlothian Turnpike Midlothian, VA 23113 TO CONTRACTOR: (name, a~tress) Walthall Construction Corp. P. O. Box 267 Colonial iieights, VA 23834 TheContmct~chan~d as ~llows: CHANGE ORDER NUMBEK: ~ DATE: l~/18 / 90 ARCHITECT'S PROJECT NO: 88164-06 CONTRACT DATE: 9 / 12 / 89 CONTRACT FOR: Entire Project 1. Provide gravity backdraft dampers for roof top fans 2. Relocate 2 lights in boy's locker room. 3. Rework 10 power reels in Room 200 ceiling. 4. Provide heavy duty guards for auxiliary gym & two locker rooms. 5. Ramp ceiling intersections corridor. 6. Install break at operable partitions Rooms 200, 201, 206, & 207. 7. Provide acoustical ceiling in woodshop teacher's office. 8. Make changes in acoustical ceiling in cafeteria to accommodate 10'-0" ceiling height. 2,867.49 130.95 215.38 191.09 411.07 655.49 238.86 379.96 Not vMId until signed by the Owr~, Architect tncl Contractor. The original (Contract Surn~lim~,'~x~'l:~t~~,a~X ....................... $ Net change by previously authorized Change Orders ............................... $ Thc (Contract Sum}0~mlllllll~lm~ll~le~rior to this Change Order was .......... $ The (Contract ~,~%~e}im, ill be (increased)~a~t-~]X ~ by this Chan~e Order in the amount of ............................ $ The new (Contract Sum) ~l~lX];Including ~L~ Change Order will be .. $ The Contract Time will be ~ ....... u~) by The {late of Substantial Completion as of the date of this Change Order therefore is 2,768.277.00 10,937.63 2,779,214.62 5,090.29 2,784,304.91 ( 00 )days. NOTE: This summary does not reflect charmin in the C(mtr~ct .'~k~m, (kmtract Time or Guaranteed Maximum Prk-e which have bern authorized by Construction Chnn~ Directive. ii. C. Yu & Associates Walthall ARCHITECT CONTRACTOR '~aC~ ~.~.~ ~,y ~ n m~ 267 X~ ................ A~g ..... Riehnmnd: VA 23233 Cgns~ruction corp. Chesterfield County Sc OWNER Addrer~ · CHANGE ORDER · I~q7 EI:NTION · AIA· · ©19~'/ · THE INSTITUTE OF ~CT~. 1735 NEW YOI~ AV~., N.W., WAXHINGTON, D.C. 20006 CHANGE O"'NER ORDER ^RCHITECT AIA DOCUMENT G701 FIEI. D ()TILER [] PROJECT: Midlothian Middle School (name. a~e~) 13591 Midlothian Trnpke. Midlothian, VA 23113 TO CONTRACTOR: (name, address) Walthall Construction Corp. P. O. Box 267 Colonial Heights, VA 23834 The Contract is changed as follows: CHANGE ORDER NUMBER: 5 DATE: 6/18/90 ARCHITECT'S PROJECT NO: 88164-06 CONTRACT DATE: 9 / 1 2 / 89 CONTRACT FOR: Entire Project 1. Deck replacement area "V". 2. Alter wall flashing on area "V" roof. 3. Install counter flashing on roof area HH, E~, & DD 4. Adhere 060 black EPDM on gym wall. 5. Repair masonry parapet at roof area "Z". JJ, $ 404.48 2,361.61 2,004.64 3,563.03 6,666.00 Not valid until ~igr~d by the Owner, Architect and Contractor. The origin;,] (Contract Sum) ~~ ]~}{ was ........................ $ Net change by previously authorized ChanRe Orders ............................... The (Contract Suna){~l)l~{(Ik'%~-I(~l(~ prior to this ChanRe Order was .......... $ The (Contract '~~N'~ll~N~~will ~ by this Change Order in the amount of ............................ $ The new (Contract Sul31) ~'l~r~~3~ll~je~q~cludinR this Change Order will be . . $ The Contract Time will be~~ (unchanged) by The date of Substantial Completion as of the date of this Change Order therefore is 2,768,272.00 16,027.00 2,784,304.91 14,999.76 2,799,034.67 ( 00 )days. NOTE: Thb summary, doe~ no! reflect c 'hanl~N*s in the (:omr-~l Sum, Contract Time or (;uarantecd Maximum Pr~.-c ~.'hk'h have Ix't.n authorizc, d by Con. ruction Chan$~e Directive. H. C_ Yu & · ARCHITECT Add~ ....... ~ ~ ~ · C~GE ORDER · 1~ ED~ · ~e · ¢t~7 · THE ~ INS~ OF ARCHITE~S, 1735 N~ Y~ A~., N.W., W~HI~TON. D.C. Walthall COnstruciton Corp. Chesterfield County Sch CONTRACTOR OWNER ~ddr-~ - - Addre~,,~ / G701--1987 .. ,,/CHANGE ORDER DOCUMENT GTO I OWNER ARCHITECT CONTRACTOR FIELD OTHER PROJECT: Midlothian (name, address) 1 3591' Midlothian Midlothian, VA TO CONTRACTOR: (name, address) Walthall Construction Corp. P. O. Box 267 Colonial Heights, VA 23834 The Contract is changed as follows: Middle School Trnpke. 23113 1. Provide alternator for pumps 16 speed drive CHANGE ORDER NUMBEF,: 6 DATE: July 5, 1990 ARCHITECT'S PROJECT NO: 881 64/06 CONTRACT DATE: Entire Project CONTRACT FOR: 9 / 1 2 / 89 & 17 variable $ 2,759.28 Not wild until Mgned by the Owner, Architect ind Cofltmctor. The original (Contract Sum)143~nr~lm~l~]~as ........................ $ Net change by previously authorized Change Orders ............................... $ The (Contract Sum) m::K'~lala~rior to this Change Orde~ wz~ .......... $ The (Contract Sum)X~(~ll~::ll~~ will be (increasedt~l~:l~l~ {MDg$~y thi~ Change Order in the amount of ............................ $ The ~ (Contract Sum) 0R~R~e~i%,~'~i~kineluding this Change Order will be .. S The Contract Time will be:{ll~It~~~) by The date of Substantial Completion as of the date of th~ Change Order therefore is 2,768,277.00 31,027.68 2,799,304.68 2,759.28 2,802,063.96 ( 00)days. NOTE: Thm ~mmary does not reflect chang~ in the (kmlrml ~m, (a)nt~,t Time or Guaranteed Maximum Price whk'h have hem au[horized hv (km~ructkm Change I)iretaive. A-KdH IT-EC'71' .............. 3951 Westerre Prkwy. R4-cb"on~_, VA CONTRACTOR OWNER P. O. Box 267 Addre~ Addre.%~ ~ ~ ~ · C~IANGE ORDER · 191~"; EDITION · AIRe · ~)1~7 · TIlE A.~,C.~ n~sTrrUTE O~ AaCHrmcrs, ~?.~5 NEW VO~ Art, ..W., W~.~HmOTO~. D.C. ~X, (r/01--1~7 CHANGE ORDER ARCHITECT CONTRACTOR AIA DOCUMENT G701 FIELD OTHER 3-gl,'/,,Z$ e ooo//,f '75"/ PROJECT: Midlothian Middle School CHANGE ORDER NUMBER: 7 (n;J12e, address) 13591 Midlothian Trnpke. Midlothian, VA 23113 DATE: July 5, 1990 TO CONTRACTOR: (name, address) ARCHITECT'S PROJECT NO: Walthai1 Construction Corp. CONTRACT DATE: Entire P. O. BOx 267' CONTRACT FOR: Colonial Heights, VA 23834 The Contract is changed as follows: 88164-06 Project 9/12/89 1. Provide heat trace on nine air handling units exposed piping on roof. $ 4,098.48 Not v~lid until llgned by the Owner, Architect and Contractor. The oriRtnal (Contract SumX~~w.zs Net chanl~ by previously authorized ChanRe Orders ........................ The (Contract Sum)}li~ll~l~..lt ~.---.---.-~ . ' ' ' * i ........... : .............. · · ~,~,,,-,~,~r..aOnor to this Change Order was ......... $ The (Contract Sum~[~lll~~~]MwilI he (increased)~}~ ~ by this Change Order in the amount of ............................ $ The new (Contract Surrltt~Rl:~:ll~du~nR this Change Order will be .. The Contract Time will be (increased) (cleo'eased) (un~) by The date of Substantial Completion as of the date of thia Change Order therefore is 2,768,277.00 33,786.96 2,802,063.96 4,098.48 2,806,162.44 ( 0 0 ) days. NOTE: Thi~ summary does not reflect chanRes in the Qmtract Yama. Omtrac! Time or Guaranteed Maximum Price which have been authorized by Con..~nJction Chronic= Directive. ARCHITECT C~h$,~'$rfi~lel County School CON~(~OR ( )WNER - -I - I n~ _ . ~ · ~GE ~DER · I~? ~m(~ · A~t · ~1~7 · THE ~ ~ST~ OF AR~, 1735 N~ YO~ A~., N.~., ~H~TON, D.C. ~ G701--1987 CHANGE ^RCHITECT ORDER CONT. CTOR FIELD AIA DOCUMENT GTO I OTHER [] [] [] ooo PROJECT: Midlothian Middle School (name, addren) 13591 Midlothian Trnpke. Midlothian, VA 23113 TO CONTRACTOR: (name, address) Walthall Construction Corp. P. O. Box 267 Colonial Heights, VA 23834 The Contract is changed as follows: CHANGE ORDER NUMBEK: 8 DATE: July 5, 1990 ARCHITECT'S PROJECT NO: 88164-06 CONTRACT DATE: 9 / 12 / 89 CONTRACT FOR: Entire Project 1. Change 20"~ high pressure duct to accommodate security gate in corridor by gym. Reroute chilled water and hot water piping in corridor below cafeteria to accommodate code requirements for new handicap ramp. $ 361.08 3,280.78 Not vMM until Mgned by the Owner, Arcffltect m~d Contractor. The original (Contract Surnames ........................ Net change by previously authori:,£d ChanRe Orders ............................... $ The (Contract Sum)~ll3lllllllllt~:~ M~{II~~ rior to this Change Order wzs .......... $ Thc (C. ontf'ac't Sum~IRIR~:E~4IJ be (incrc=scd)~R ~~y th~ Change Order in the amount of ............................ $ The ~ {Contract Sum) {~~R~ including this Change Order will be .. $ The Contlmet Time will be {increased) (decreased) (u~) by The date of Substantial Completion z~ of the date of this Change Order therefore is 2,768,277.00 37,885.44 2,806,162.44 3,641.86 2,809,804.30 ( ) days. NOTE: Tht~ summary does not reflect chanl0N-s in the Cx~tract ~"~m, O)ntract Time or Guaranteed Maximum Prk-e whk-h have bern authorized by C, on.,,truction Change Directive. ~_ C_ Yu ~ A~oc~ate~ ARCHI~CT K~r~ .............. · ' BY DATE ............. · - A~ DATE Sli& ~T ~1~ · CHANGE ORDER * 19K7 EDFTION $ AIA® · ©19~17 · TIlE AMERICAN INSTITUTE OF ARCHITECTS, 173~ ~ YORK AVE., NW,, WASHINGTON, D.C. CHANGE O DER · '~AIA DOCUMENT GTOI OWNER ARCHITECT CONTRACTOR FIELD OTHER PROJECT: MIDLOTHIAN MIDDLE (name, address) TO CONTRACTOR: (name, address) Walthall Construction P. O. Box 267 Colonial Heights, VA The Contmct~c~nged ~ ~llows: SCHOOL 23834 CHANGE ORDER NUMBER: 9 DATE: July 20, 1990 AR(:IIITECT'S PROJECT NO: 881 64-06 CONTRACT DATE: September 12, CONTRACT FOR: Entire Project 1989 Relocate terminal boxes 4-5,4-7,4-9,4-11 to allow for proper access. $ 2,791.94 No~ vmlid until M~ned by the Owner, Architec~ and Contractor. The original (Contract Sum~il~ll~lRtll~~w-z~ ........................ $ Net change by previously authorized Change Orders ............................... $ Thc (Contract Sum)~[~:~9{~}{ I~10~$~lffl~rior to this ChanRe Order was .......... $ The {Contract Sum) (]t~~~]{},Wla.,ill be (increased)ll:~'~li]~ ~by this Change Order in the amount of ............................ $ The new (Contract Sum) 0~](,,ll~{)~]~g¢~%cluding this ChanRe Order will be . . $ The Contract Time will be (IOlirlaR~Xil~t0~a~:(~unchanRed) by The date of Substantial Completion as of the date of this Change Order therefore is 2,768,277.00 41,527,30 2,809,804.30 2,791.94 2,812,596.24 ( 00)days. NOTE: This summary, does not reflect chanRt..s in the (.~)ntract Sum. Contract Time or (;uarantced Maximum Prk'e whk-h have bern authorized by Construction ChanRe Dir~-'tive. . Walthall Construction Chesterfield County Schoo' CONT~C~OR OWNER P: n_ ~y Addr~s A~r~ CHANGE ORDER · 19~7 EDITION · AIA® · ©1987 · THE AMERICAN [NSTTTUTE OF ARCHITECTS, 173.5 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 071}1--1987 CHANGE owNER ARCHITECT ORDER CONT CTOR FIELD ,41,4 DOCUMENT G?O I OTHER //Y 7'// PROJECT: Midlothian Middle School (name. adccp) TO CONTRACTOR: (name, address) Walthall Construction P. O. Box 267 Colonial Heights,' VA 23834 Thc Contract is changed as follows: Provide substitute diffusers in CHANGE ORDER NUMBE~: 10 DATE: July 20, 1990 ARCHITECT'S PROJECT NO: 881 64-06 CONTRACT DATE: September 12, 1989 CONTRACT FOR: Entire Project gymnasium $ 3,920.72 Not vMid until Mgrmcl by the Owner, Architect ind Contractor. The original (Contract Sum) Oi~lfalg~~ilffl(l~}(M was ........................ S Net change by previously authorized Change Orders ............................... $ The (Contract Sum) (~{0{tl~l~li~~prior to thts Change Order w:ts .......... $ The (Comract Sum) 0eXwill he (increascci}l(gll:lgmat~iX :I~~Y this Change Order in the amount of ............................ $ T-ne nt"~ (Contract Sum) ~i.l~:~l~k~r, Jl/llriclt~ling this Change Order will be . . $ The Contract Time will be {~ll{l~(unchanged) by The date of Substantial Completion as of the date of this Change Order therefore is 2,768,177.00 44,319.24 2,812,596.24 3,920.72 2,816,516.96 ( O0 )days. NOTE: This summary, does not reflect changes in the Contract Sum. Contract Time or Guaranteed Maximum Price which have been authorized by Con. ruction Change Directive. Walfhall CONTRA~OR OWNER P~ O~ Box 267 A~r~ Address Cnn~truction Chesterfield County School~ ~ VA _2~,8234 _ .el ~IA ~ ~ · C~M~I~E ORDE~ · 19~'7 I[~Drl~ · ,i~AAe · ~)1~7 · TPI£ .'LMEIUCAN INSTITUTE OF ARCHITECI~, 17~5 ~ YOIUC &VL N,~'., IF.,L~llNGTON. D.C. 20006 G701--1987 CHANGE ORDER AIA DOCUMENT GTOI OWNER ARCHITECT CONTRACTOR FIELD OTHER PROJECT: Midlothian Middle (name, address) TO CONTRACTOR: (namc, ~ddrcss) Walthall Construction P. O. Box 267 Colonial Heights, VA The Contract is changed zs follows: School 23834 CHANGE ORDER NUMBEF.: 11 DATE: July 20, 1990 ARCHITECT'S PROJECT NO: 88164-06 CONTRACT DATE: September 12, 1989 CONTRACT FOR: Entire Project Provide additional work to install 2-3/4" lines from chemical feed unit to evaporative condenser. $ 2,127.57 Not valid until Mgned by the Owner, Architect and Contractor. The original. (Contract Sum) ~f-~~~01:~s ........................ $ Net change by previously authorized Change Orders ............................... $ The (Contract Sum) (~aRa~~ j~:~rk)r to this Change Order was .......... $ The (Contract Sum)~~s~ will be (incma~d)($it~lglgR~x ~tli~y this Change Order in the amount of ............................ $ The new (Contract Sum}~~.l~~udlng this Change Order will be .. $ The Contract Time will he~llllg~:~.,.~)gllL.~;~0~.~nchanRcd) by The date of Substantial Completion as of the date of this Change Order therefore is 2,768,277.00 48,239.96 2,816,516.96 2,127.57 2,818,644.53 ( 00)days. NOTE: This summary, does not reflect changes in the Contract Sum, L2)ntract Tmae or Guaranteed Maximum Price which have been authorized by Constructkm Change Directive. · Walthall Construction Chesterfield COunty School c:OWrR~O~ O~£R P. O. BOX 267 Add~ Addrc~ ~ '--'"--"--~-~--~-----~ ~a"-~i · CHANGE ORDER JLMERICAN INSTITUTE OF ARCHITECTS, 1755 NE~/ YORK AVE., N.W., WASHINGTON, D.C, 20006 G701--1987 .A CHANGE Distribt~tion to: ORDER OWNER ARCHITECT AIA DOCUMENT G701 CONTRACTOR FIELD OTHER [] [] [] [] [] PROJECT: Ice Storage Tanks (name. address) Chesterfield Co. Schools Chesterfield, Virginia TO (Conlractor): Evans Construction, Inc. 1700 E. Old Williamsburg P.O. Box "P" CHANGE ORDER NUMBER: 8 INITIATION DA'I'E: May 30, 1990 Sandston, Virginia 23150-0150 for 16 CONTRACT DATE:November 3, (Letter of Youaredirectedto makethefollowingchangesir, thisContract: IARCHITEC~'SPROJECT NO: Rd. C()NTRACTFOR: Chesterfield Co. Schools Ice Storage Tanks Schools 1989 Intent) Initiate accelerated schedule for construction of ice storage tanks. Not valid until signe¢l ts'.,, I'~olh the Ox,.'nt, r and Archilecl. Signature of Ihe Contractor indicales Ilis agreemenl I'~ere,.~.ilh, lnclu(Img .in¥ adltJ,,Imenl ~n lhe Cor~lracl Sum t~r The original (Contract Sum) (Guaranteed Maximum Cost} was ........................... $ 1,796,200.00 Net change by previously authorized Change Orders ................................... $ 7,774.97 'l'he (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was .......... $ 1,803,974.97 The (Contract Sum) (Guaranteed Maximum Cost) ~¥ill be (i~K~:~,~di {decreased) by this Change Order ......................................................... $ 10,55 5.35 The new (Contract Sum) (Guaranteed Maximum Cost) including this Change Order will be ... $ 1,7 9 3,4 1 9.6 2 The Contract Time ~,vill be (increased) (decreased) (unchanged) by ( 0 ) Days. The Dale of Substantial Completion as of the date of this Change Order therefore is Authorized: Hanover Engineers, p.C. Evans Construction Co. Chesterfield Co. Schools ARC~TEC~ P.O. BOX 15659 CON~RA(']ORp O. BOX "P" °W~esterf ' ield. Va. Address A¢lclrt, ss Richmond, Va. 23227 /%Sandston, VA 23150 AIA DOCUMENT G701 · CI]ANGE THE AMERICAN INS~IfUTE Of ARCHITEC]5, 1735 NEW ¥()Rk %\L. N.%', . %% \,tllN(,[( )N [).( 21}{il}{. G701 -- 1978 CHANGE Distribution to: ORDER OWNER ARCHITECT AIA DOCUMENT G701 CONTRACTOR FIELD OTHER PROJECT: Carver Middl.e School (name, address) Ice Tank Chesterfield Co., Va. TO (Contractor): J Evans Construction Co. P. O. Box P Sandston, Va. 23150 I CHANGE ORDER NUMBER: 9 INITIATION DATE: May 30, 1990 j ARCHITECT'S PROJECT NO: 88162 I CONTRACT FOR: Chesterfield Co. Ice Storage Tanks Schools J November 3 1989 CONTRACT DATE- Schools for 16 You are directed to make the following changes in this Contract: (Letter of Intent) Remove, store and test contaminated soil. r~ Not valid until signed by both the Owner and Architect. Signature of the Contraclor indicates his agreemenl herewilh, including an), adjuslmen/in lhe Conlracl Sum or Contract Time. The original (Contract Sum) (Guaranteed Maximum Cost) was ........................... $1 , 796,200.00 Net change by previously authorized Change Orders ................................... $ - 2,7 8 0.3 IB The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was .......... $1,793 · 41 9.62 The (Contract Sum) (Guaranteed Maximum Cost) will be (increased) ~i'~,~ltJ,~~~ll:: by this Change Order ......................................................... $ 908.91 The new (Contract 5urn) (Guaranteed Maximum Cosl) including Ibis Chan§e Order will be . .. $1,794,328.53 The Contract Time will be (increased) (decreased) (unchanged) by ( 0 The Date of Substantial Completion as of Ihe date of this Change Order therefore is Authorized: Hanover Engineers, P.C. Evans Construction Co. Chesterfield Co. ARCH ITECT P. O. Box 15659 Address Richmond, Va. 2322.7 AIA DOCUMENT G701 · CHANGE ORDER ' APRIL 1978 EDITION · AIA"' · ~ 1978 THE AMERICAN INSTITUTE OF ARCFIITECTS, 1735 NEW Y()RK AVE.. N.W. W,.%%1 N( T()N I).C. 2(X)O~, ) Days. Schools FONT_RAC'LOR OWNER · ~o ~ox P Central Office Buildinq Address Address San~ston, Va. 23150 Chesterfield. Va. 23832 I~.701 -- I CHANGE ORDER DOCUMENT G701 Ice Storage Tanks Distribution OWNER [] ARCHITECT [] CONTRACTOR [] FIELD [] OTHER [] PROJECT: Falling Creek Elementary (name, address)Chesterfield Co. , Va. TO (Contractor): L_ Evans Construction Co. P. O. Box P Sandston, Va. 23150 SchoolCHANGE ORDER NUMBER: 10 INITIATION DATE: May 30, 1990 jARCHITECT'S PROJECT NO: 88162 CONTRACT FOR: Chesterfield Co. Schools Ice Storage Tanks for 16 Schools JCONTRACT DATE: November 3, 1989 (Letter of Intent) You are directed to make the following changes in this Contract: Provide No. 10 stone screenings as backfill below area to be occugied by the new mechanical building. Not valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) (Guaranteed Maximum Cost) was ........................... $ 1 , 796,200.00 Net change by previously authorized Change Orders ................... ' ................ $ -1,871.47 The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was .......... $ 1,794,328.53 The (Contract Sum) (Guaranteed Maximum Cost) will be (increased) by this Change Order ......................................................... $ 1,745.05 The new (Contract Sum) (Guaranteed Maximum Cost) including this Change Order will be... $ 1,796,073.58 The Contract Time will be (increased) (decreased) (unchanged) by ( 0 The Date of Substantial Completion as of the date of this Change Order therefore is Authorized: Hanover Engineers, P.C. Evans Construction Co. Chesterfield Co. ARCHITECT P.O. Box 15659 Address Richmond, Va. 23227 ) Days. Schools · . QWNER CO~RA~ORBox P ten'oral Office Buildin~ Address Address Sandston, Va. 23150 .Chesterfield, Va..23~ AIA DOCUMENT G701 · CHANGE ORDER ' AI:'RIL 1971~ [DITION · AIAa · © 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE.. N.W. %VASItlN(;I()N. D.C. 2(X,~', G701 --1978 CHANGE Distribution to: ORDER OWNER ARCt41T[CT AIA DOCUMENT G707 CONTRACTOR FIELD OTHER [] [] [] [] [] Ice Storage Tanks PROJECT: .. .Davis Elementary School (hame'aa°teSS;Chesterfield Co., Va. TO (Contractor): Evans Construction Co. P. O. Box P Sandston, Va. 23150 CIIANGE ORDER NUMBER: 11 INITIATION DATE: May 30, 1990 ARCHITECT'S PROJECT NO: 88162 CONTRACT FOR: Chesterfield Co. Ice Storage Tanks Schools CONTRACT DATE:November 3, 1989 (Letter of Intent) You are directed to make the following changes in this Contract: Schools for 16 Provide stone, stabilization fabric and drain tile. Not valid until signed by both the Owner and Archilect. Signature of the Contractor indicates his agreement herewith, including any adjustment in the Conlracl Sum or Contract Time. The original (Contract Sum) (Guaranteed Maximum Cost) was ........................... $1,796,200.00 Net change by previously authorized Change Orders ................................... $ - 126.42 The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was .......... $1,796 · 073.58 The (Contract Sum) (Guaranteed Maximum Cost) will be (increased) (decreased) (unchanged) by this Change Order ......................................................... $ 1,358.99 The new (Contract Sum) (Guaranteed Maximum Cost) including this Change Order will be ... $1 , 797,432.57 The Contract Time will be (increased) (decreased) (unchanged) by ( 0 The Date of Substantial Completion as of the date of this Change Order therefore is ) Days. Hanover Engineers, ARCHITECT P.O. Box 15659 Address Richmond, Va. 23227 P.C. Evans Construction Co. A~8g~g:rfield Co. Schools CON~R:%C~O.g BOX P °~eNnE%ral Office Bldg. Aclclre..,s Address Sandston, Va. 23150 Chesterfield, Va. 23832 AIA DOCUMENT G701 ° CHANGE ORDER ° APRIL 1978 EDITION ° AiA~, , (~ 197ft THE AMERICAN INSTITUTE OF ARCHITECTS, 17,35 NEW YORK ,.%%'[., N.W.. %%"\~;IIIN(;l()N. D.C. 2(X)lff, f':.Tfll __ 1QTR CHANGE ORDER AIA DOCUMENT GTO'I Distribution to: OWNER ARCHITECT CONTRACTOR FIELD OTHER [] [] 0 [] [] PROJECT: Ice Storage Tank (name, address)Bensley Elementary Chesterfield, Va. TO (Contractor): School Evans Construction Co. --~ P. O. Box P Sandston, Va. 23150-0150 I .I CHANGE ORDER NUMBER: INITIATION DATE: March ARCHITECT'S PROJECT NO: CONTRACT FOR: CONTRACT DATE: You are directed to make the following changes in this Contract: 12 30, 1990 88162 Chesterfield Co. School~ Ice Storaqe Tanks for 1, Schools November 3, 1989 (Letter of Intent) Provide stone, and fabric for stabilization of tank foundation soil. Not valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith, including an)' adjustment in the Contract Sum or Contract Time. The original (Contract Sum) (Guaranteed Maximum Cost) was ........................... $1,7 9 6,2 0 0.0 0 Net change by previously authorized Change Orders ............................... ~... $ + 1,232.57 The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was .......... $1,797,432.57 The (Contract Sum) (Guaranteed Maximum Cost) will be (increased) ~d==:~2:?d? by this Change Order ......................................................... $ 1,15 3.7 7 The new (Contract Sum) (Guaranteed Maximum Cost) including this Change Order will be ... $1,7 9 8,5 8 6.3 4 The Contract Time will be (increased) (decreased) (unchanged) by ( 0 The Date of Substantial Completion as of the date of this Change Order Iherefore is Hanover Engineers, P.C. Evans ARCHITECT o. Bo:< 15e59 Address Address Richmond, Va. 23227 ) Days. Authorized: Construction Co. Chesterfield Ce. Schools Box P °~%ral Office Building Address Sandston, Va. 23150 Chesterfieldt Van 238~ DATE Q Z-- O AIA DOCUMENT G701 · CHANGE ORDER · APRIt 1978 EDITION · AIA~- · © 197~ THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW Y()RK AVE,, N.\V.. %\'.,%SltlN(; t( )N, I).C. 2U~{16 G701 ~ 1978 CHANGE Distribufio~ Io: ORDER OWNER [] ARCHITECT [] AIA DOCUMENT G70'/ CONTRACTOR [] FIELD [] OTHER [] PROJECT: Bellwood Elementary Schools (name, address) Ice Tank Chesterfield Co., Virginia TO (Contractor): ~ Evans Construction Co. P. O. Box P Sandston, Va. 23150 CHANGE ORDER NUMBER: 13 INITIATION DATE: May 30, 1990 --~ ARCHITECT'S PROJECT NO' CONTRACT FOR: Chesterfield Co. Schools Ice Storage Tanks for 16 Schools J November 3, 1989 CONTRACI DATE: You are directed to make the following changes in this Contract: (Letter of Intent) Provide stone and fabric for stabilization of tank foundation soil. Not valid until signed by both the Owner and Architect. Signature of the Contractor indicates his agreement herewith, including any adjustment in the Contract Sum or Contract Time. The original (Contract Sum) (Guaraffteed Maximum Cost) was ........................... $1,7 9 6,2 0 0.0 0 Net change by previously authorized Change Orders ................................... $ + 2,3 8 6.3 4 The (Contract Sum) (Guaranteed Maximum Cost) prior to this Change Order was .......... $1 · '798,586.34 The (Contract Sum) (Guaranteed Maximum Cost) will be (increased) (d~__,=r=_-:a_,~, by this Change Order ......................................................... $ I , 1 5 3 . 7 7 The new (Contract Sum) (Guaranteed Maximum Cost) including this Change Order will be ... $1,7 9 9,7 4 0.11 The Contract Time will be (increased) (decreased) (unchanged) by ( 0 The Date of Substantial Completion as of the date of this Change Order therefore is Hanover Engineers, ARCHITECT P . O. Box 15659 P.C. Evans Construction Address Richmond, Va. 23227 ) Days. Authorized: Co. Chesterfield Co. Schoo3 CO~TRA.CTOR_ OWNER . ~. u. vox P C~ntra~ Office Buildinc Address Address Sandston, Va. 23150 Chesterfield, Va. 23832 AIA DOCUMENT G701 " CHANGE ORDER · APRIL 1978 EDITION · AIA® · © 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W. WASH NGTON D.C. 20006 CHANGE ORDER CONSTRUCTION CONTROL CORPORATiOM-,, PROJECT BAILEY BRIDGE MIDDLE SCHOOL CHANGE ORDER NO. CONTRACT GENERAL DATE JUNE 20: CON:TRACTOR KENBRIDGE CONSTRUCTION CO, THE CONTRACTOR IS DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE CONTRACT. RFP #4 - STORM DRAIN REVISIONS $ 806.00 ... RFP #1Z - UTILIZE FLEX DUCT DIFFllSSERS ($13,~02.00) RFP #1;S - DELETE OIL PIPING TRI~N(:H (S 257.00) RFP #17 - DIMENSIONAL REVISIONS AT ELEVATOR/COLUMN ~INF H n.nn RFP ~1~ - REVISE ROOF SCREEN $17,977.oo RFP ~?0 - EMIl CnldR RAN~ ~ 8,9!6.00 THE CONTRACT SUM IS INCREASED~~~ IN THE AMOUNT OF $ $13,640. O0 NET OF PRIOR THIS CHANGE CURRENT ORIGINAL CHANGE-ADDITIONS ADDITION OR CONTRACT SUM CONTRACT SUM AND DEDUCTIONS DEDUCTION AS REVISED $8,424,820.00 ($6,351.00) +$13.640.00 8.432.10(~.00 THE CONTRACT TIME IS IN~ADEC~UNCHANGED E~x THE REVISED DATE OF SUBSTANTIAL COMPLETION IS JULY 1: ,19 ?~ . THE REVISED DATE OF FINAL COMPLETION IS SFPT~4RFR 1, ,19 90 · THIS CHANGE ORDER REPRESENTS THE TOTAL ADJUSTMENTS TO THE CONTRACT SUM AND THE CONTRACT TIME FOR THE CHANGES DESCRIBED HEREIN. RECOMMENDED FOR APPROVAL: DESIG~ONSULTANTBy {~'. ~L~ SM~YNTON RECOMMENDED FOR APPROVAL: DATE CONSTR~ONPR~.NAj~)E._R /). CONSTRUCTION CONTROL CORPORATION RY - ~/~-'~J DATE ACCEPTE~ AND~GREED TO BY CONTRACTOR FOR CHANGES IN CONTRACT SUM AND/OR CONTRACT TIME AS DESCRIBED ABOVE: /~'~ID~F rn~ST~."~TION CO.; INC. APPROVED AND AUTHORIZED BY OWNER: DATE BY CHESTERFIELD COUNTY PUBLIC SCHOOLS CHANGE ORDER CONSTRUCTION CONTROL CORPORATION PROJECT ECOFF ELEMENTARY SCHOOL CHANGE ORDER NO. CONTRACT GENERAL DATE MAY 21, 1990 CONTRACTOR ALEKNA C:ONSTRIJCTION, INC, THE CONTRACTOR IS DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE CONTRACT. RFP 6 - COUNTY REQUIRED REVISIONS TO FIRE PROTECTION SYSTEM S6,572.o0 RFP 8 - REDUCE TACKSTRIP LOCATIONS/TURN OVER TO OWNER $ O. 30 RFP 10 - MODIFY TOILET ROOMS 85 & 89 $ 222.00 RFP 12 - COUNTY REQUIRED R~VISIONS TO FIRE ALARM SYSTEM ~Fp_13 - ELECTRICAL REVISIONS TO CORRDINATE W/MEDIA CENTER FURNISHINGS S o.oo RfP 1L - DELETE VCT F~OQR FINISH ROOMS 115 & 116 RFP 16 - PROVIDE LAMINATED GLASS IN WINDOWS ADJACENT tO PLAY FIELDS (s 835.00) S _Rt~_ IZF 1 - MODIFY WOOD COLUMNS ¢ HEDIA CENTER THE CO~RACT SUM IS INCREASED/DECREASED/UNCHANGED IN THE AMOUNT OF S 9. hS7. O0 ' I OaIGINAL t NET OF ~RiOR THIS CHANGF, CU~R~NT CONTRACT SUM I CHANGF--~DDITiON$ ADDITION.~ CONTRACT SUM ~ ~ ~ ~~ ~ ~ AS ~EVISED ' i +5,457.00 S4,348,403.4~ i 4,287,000.00 +51,946.49 $ 687.00 THE CONTRACT TIME ISiI~ICCJE;~IID;~I:E~:KEJGE~IUNCHANGED BY CALENDAR DAYS. THE REVISED DATE OF SUBSTANTIAL COMPLETION IS AUGUST ~ ~ , 19 90 THE REVISED DATE OF FINAL COMPLETION IS AUGUST 5, . 19 90 THIS CHANGE ORDER REPRESENTS THE TOTAL ADJUSTMENTS TO THE CONTRACT SUM AND THE CONTRACT TIME FOR THE CHANGES DESCRIBED HEREIN. RECOMMENDED FOR APP20'v'AL: DESIGN C.~SULTANT BOND, ~OMET, WESTMORELAND + GALUSHA RECOMMENDED FOR APPROVAL: CONSTRUC,,T4jON PROGRAM MA~GEE (;ONSTRU~TION CONTROL CORPORATION ACCEPTED ANI~GREED TO BY CONTRACTOR FOR CHANGES IN CONTRACT SUM AND/OR CONTRACT TIME AS DESCRIBED ABOVE: AL"~NA CONSTRUCTION, USC. DATE C CHANGE ORDER CONSTRUCTION CONTROL CORPORATION PROJECT ECOFF ~LEMENTARy SCHOOL CHANGEORDERNO. 6 CONTRACT GENERAL DATE JUNE 1, 1990 CONTRACTOR ALEKNA CONSTRUCTION, IN~, I:)E~Ol~N~ THECONTRACTORISDIRECTEDTO MAKETHEFOLLOWINGCHANGESTOTHECONTRAC~ IN THE ABSENCE OF ANY RESPONSE TO MY LETTER OF MAY 9: 1~90 IN REFERENCE TO TIME EXTENSION DUE TO ABNORMAL BAD WEATHER DAYS WE ARE ISSUING AN UNILATERAL ORDER EXTENDING THE CONTRACT ~0MP~[TION DATE BY ELEVEN CALENDAR DAYS AS ANALYSIS OUTLINED IN SAID LETTER. ~ HANG [ PER THE THE CONTRACT SUM IS INCREASED/DECREASED/UNCHANGED IN THE AMOUNT OF S -O- ORIGINAL NET OF PRIOR THIS CHANGE CURRENT CHANGE-ADDITIONS ADDITION OR CONTP. ACT SUM CONTRACT SUM AND DEDUCTIONS DEDUCTION AS REVISED 4~287~000 , 61~40}.49 -0- 4,~48,40~.4~ THE CONTRACT TIME IS INCREASEDIDET~E~I~t~J~Y 11 CALENDAR DAYS. THE REVISED DATE OF SUBSTANTIAL COMPLETION IS AUGUST 16 ~ ,19 90 . THE REVISED DATE OF FINAL COMPLETION IS AUGUST 16, ,19 90 . THIS CHANGE ORDER REPRESENTS THE TOTAL ADJUSTMENTS TO THE CONTRACT SUM AND THE CONTRACT TIME FOR THE CHANGES DESCRIBED HEREIN. RECOMMENDED FOR APPROVAL: DESIGN CONSUL, T~NT BOND. COMET. WESTMORELAND + GALUSHA RECOMMENDED FOR APPROVAL: CONSTRUCTION P~OGRAM MANAGEB CONSTRUCT I ON CONTROL CORPORAT I ON , ALEKNA CONSTRUCT)ON, INC. BY DATE APPROVED AND AUTHORIZED BY OWNER: CHESTERFIELD COUNTY PUBLIC. SCHOOLS CHANGE ORDER CONSTRUCTION CONTROL CORPORATION PROJECT BAILEY BRIDGE SCHOOL CHANGE ORDER NO. I CONTRACT Sitework DATE Hay 23. 1990 CONTRACTOR T&L Construction Company, Inc, PROFOSALNO. THECONTRACTORISDIRECTEDTO MAKETHEFOLLOWINGCHANGESTOTHECONTRAC~ RFP 10: Add Curb along Bailey Bridge Road $ 7,188.30 RFP 12: Substitute Paved Ditch for Enkamat $ 7,245.0C RFP 13: Add Endwall at Termination of 48" Storm Sewer $ 2,528.19 THE CONTRACT SUM IS INCREASED/DECREASED/UNCHANGED IN THE AMOUNT OF S 16 =961.49 OR,GJNAL I NET OF PRIOR i THIS CHANGE CONTRACT SUM CHANGE-ADDITIONS j ADDITION OR AND DEDUCTIONS DEDUCTION CONTRACT SUM AS REVISED $ 1,073,812.00 15 34,718.24 I$ 16,961.49 ~ 1,125,491,73 THE CONTRACT TIME IS I~I~K~J~~/UNCHANGED BY CALENDAR DAYS. THE REVISED DATE OF SUBSTANTIAL COMPLETION IS May ~1 , 19 90 . THE REVISED DATE OF FINAL COMPLETION IS May ~tl , 19 90 . THIS CHANGE ORDER REPRESENTS THE TOTAL ADJUSTMENTS TO THE CONTRACT SUM AND THE CONTRACT TIME FOR THE CHANGES DESCRIBED HEREIN. RECOMMENDED FOR APPROVAL: DESIGN CONSULTANT THE MOSELEY GROUP BY ~ ~"~-, '"~'~~ DATE ~' ~ '~ CI~OMMENDED FOR APPROVAL: CONSTRUJ~ION PROGRAM IVJ~NA~R~ .CONSTRUCTION CONTROL CORPO~TZON ACCEDED AN REED TO BY CONTRACTOR FOR CHANGES IN CONTRACT SUM AND/OR CO~CT TIME AS DESCRIBED ABOVE: T&L CONSTRUCT[ON CONPANY, [NC. BY~ DATE ~-~-~ APPROVED AND AUTHORIZED BY OWNER: CHESTERfiELD COUNTY PUBLIC SCHOOLS DATE ~ ~ ~'~¢' C CHANGE ORDER CONSTRUCTION CONTROL CORPORATION PROJECT WOOLRIDGE ELEMENTARY SCHOOL CHANGE ORDER NO. 6 CONTRACT GENERAL DATE MAY 21 , 1 CONTRACTOR . ALEKNA CONSTRUCTION. INC, THE CONTRACTOR IS DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE CONTRACT. RFP 7 - COIiNTY REQ. REVISIONS TO FIRE PROTECTION SYSTEM RFP 8 - REDUCE TACKSTRIP LOCATIONS/TURN OVER TO OWNER RFP 10 - MODIFY TOILET ROOMS 85 & 89 RFP 12 - COUNTY REQUIRED REVISIONS TO FIRE .ALARM SYSTEM RFP 14 - DELETE VCT FLOOR FINISH ROOM 115 & 116 RFP 16 - ELECTRICAL COORDINATION W/MEDIA CENTER FURNISHINGS $ 863.00 RFP 17 - COUNTY REQ. REVISIONS TO FIRE PROECTION UNDERGROUND $1,431.00 RFP 18 - ELECTRICAL COORDINATION W/FOOD SERVICE EQUIPMENT $ 457.92 RFP 20 - MODIFY WOOD COLUMNS AT MEDIA CENTER $ 687.00 THE CONTRACT SUM IS INCREASED/DECREASED/UNCHANGED IN THE AMOUNT OF S 13,596.1 $8,927.00 $ o.oo $ o.oo $2,065.23 ($ 835.00) ORIGINAL CONTRACT SUM 4,577:000.00 NET OF PRIOR I THIS CHANGE CHANGE-ADDITIONS I ADDIT!ON OR AND DEDUCTIONS DEDUCTION +$39.245.67 I +$13.596.15 CURRENT CONTRACT SUM AS REVISED $4,62~),841.82 THE CONTRACT TIME lS ~IFd~Iq~Eq~(~)~BI~UNCHANGED BY CALENDAR DAYS. THE REVISED DATE OF SUBSTANTIAL COMPLETION IS AUGusT 28. ,19 ~°O . THE REVISED DATE OF FINAL COMPLETION IS AIIr. H-~T ~R: ,19 90 THIS CHANGE ORDER REPRESENTS THE TOTAL ADJUSTMENTS TO THE CONTRACT SUM AND THE CONTRACT TIME FOR THE CHANGES DESCRIBED HEREIN. RECOMMENDED FOR APPROVAL: DESIGN C~ONSULTANT ~B~OND, COMET, WESTMORELAND + GALUSHA RECOMMENDED FOR APPROVAL: ACCE~E~ AGREED TO BY CONTRACTOR FOR CHANGES IN CONTACT SUM AND/OR CONT~ ~ME AS DESCRIBED ABOVE: A~KN~ CONSTRUCTION. I~. ~ BY .... ( ~TE ~VED AND AUTHORIZED BY OWNER: CHESTERFIELD COUNTY PUBLIC SCHOOLS BY ~ DATE CHANGE ORDER CONSTRUCTION CONTROL CORPORA ON PROJECT WOOLRIDGE ELEMENTARY SCHOOt CHANGE ORDER NO. 7 CONTRACT GENERAL DATE JUNE 1, 1~)~)0 CONTRACTOR ALEKNA £ONSTRU£TION; IN6;. I~ll~o~l~)qJ~;l~I~. THE CONTRACTOR IS DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE CONTRACT. IN THE ABSENCE OF ANY RESPONSI~ TO MY LETTER OF MAY 9, 1990 IN F~EFERENCE TO TIME EXTENSION DUE TO ABNORMAL BAD WEATHER DAYS WE ARE ISSUING AN UNILATERAL CHANGE ORDER EXTENDING THE CONTRACT COMPLETION DATE BY ELEVEN CALENDAR DAYS AS PER THE ANALYSIS OUTlINeD IN SAID LETTER, THE CONTRACT SUM IS INCREASED/DECREASED/UNCHANGED IN THE AMOUNT OF $ -0- I NET OF PRIOR THIS CHANGE CURRENT ORIGINAL CHANGE-ADDITIONS ADDITION OR CONTRACT SUM CONTRACT SUM AND DEDUCTIONS DEDUCTION AS REVISED 4,577,ooo I 52,841.82 -0- ! 4,62~,841.82 THE CONTRACT TIME IS INCREASED~3E]~~ BY CALENDAR DAYS. THE REVISED DATE OF SUBSTANTIAL COMPLETION IS ,1990 . THE REVISED DATE OF FINAL COMPLETION IS .19~)0 . 11 SEPTEMBER SEPTEMBER THIS CHANGE ORDER REPRESENTS THE TOTAL ADJUSTMENTS TO THE CONTRACT SUM AND THE CONTRACT TIME FOR THE CHANGES DESCRIBED HEREIN. RECOMMENDED FOR APPROVAL: DESIGN CONSULTANT BOND, COMET, WESTMORELAND + GALUSHA /LC/ ...... / / RECOMMENDED FOR APPROVAL: CONSTRUCTION. PROGRAM MANAGEE .CONSTRUCTION CONTROL CORPORATION ACCEPTED AND AG~q~ED TO BY CONTRACTOR FOR CHANGES IN CONTRACT SUM AND/OR CONTRACT TIME AS DESCRIBED ABOVE: ALEKNA ~ONSTRUCTION, INC. BY DATE APPROVED AND AUTHORIZED BY OWNER: CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #11 (90-91) August 28, lggO TO: FROM: OFFICE OF THE SUPERINTENDENT~' SUBJECT: REGIONAL INTERNATIONAL SCHOOL PLANNING The State Board of Education has approved the request of the Richmond Public Schools to designate Jefferson High School as the Regional Governor's School for Government and International Studies. The State Board did not, however, make a commitment to funding, stating that all requests for funding would be considered at a later date. With the revenue problems facing the Commonwealth, state funding for the project appears especially uncertain. The State Board of Education has in the past funded school divisions participating in Regional Governor's Schools $1,000 per pupil over and above basic aid funds. There has been no indication to date as to whether or not these funds would be available, and without this assistance, it is unclear whether or not the Chesterfield Schools would be in a position to participate in the Jefferson project. Although the fiscal aspects of the Jefferson project are uncertain, the Chesterfield Schools will continue to support the concept of a regional school for government and international studies and will continue to be involved in the planning stages of the project. Attached is a brief description of the Jefferson School proposal. EED/LJE/sd Attachment REGIONAL GOVERNOR'S SCHOOL for ~VERNMENT AND INTERNATIONAL STUDIES (Proposed) Jefferson H~gh Schoc~ 4100 Wett' Grace Stre~ TO establish a Regional Governor's School for Government and International Studies to serve the Richmond Metropolitan Region. Jefferson High School, Richmond, Virginia DMJ/onj/n IM~lon: Chesterfldld County Goochland County Hanover County Henrlco County New Kent County Colonial Heights City Hopewell City Petersburg City RichmondCity ?/~ St~fm~ Corem/frei; The membership of the Steering Committee is limited to the division superintendents of those school divisions participating In the Academic Year Governor's School. Tt~ P/~nn/no Comm/tM~, The membership of the Planning Committee is limited to those individuals who are appointed by the division superintendents of those school divisions participating in the Academic Year Governors School. The IM,DOnJlblIlIMJ of Loeol $ch_r~_. Boord_~. .. The local school boards have the constitutional responsibility for the day-to- day operatlonl of the schools. Each school board, when taking action to e~t~delpate In the regional program, should also determine the authority that will legated to the division superintendent to plan and Implement the Academic Year Governor's School. Jefferson High School will open as the Richmond City Magnet School for Government and International Studies in September, 199(]. The student body will consist of approxirnately 1 200 students in grades 9, 10, 11, and 12 who reside in the city of Richmond. -2- The Academic Year Governor's School would open in September, 1991, with a student body consisting of the following: .C,z[gt;tL~ ' 300 students from the participating school divisions in the region. Admission procedures and ratios would be recommended by the Planning Committee and approved by the Steering Committee. ~- 300 students from the city of Richmond who were enrolled in grade 9 of the magnet school the previous year. .~r.I]]~l~..~- 300 students from the city of Richmond who were enrolled in grade 10 of the magnet school the previous year. ~- ,300 students from the city'of Richmond who were enrolled in grade 11 of the magnet school the previous year. OR *~,.~~- 50 students from the participating school divisions to be admitted, based on those procedures and ratios applied to students in grade 9. The remainder of students in grade 12 from the city of Richmond would be students who were enrolled in grade 11 of the magnet ~chool the previous year. *During the several years of transition from a city magnet school to an Academtc Year Govemor's School, many of the school's customs, traditions, and practices will be established. The flfh/seniors will provide the leadership and maturit~ to ensure that appropriate decisions will be made. In the school year 1992-93, the student body will consist of the following: Gneiss 9 an~l 11] - The students in these grades will represent, on a prorata basis, tho. se school divisions participating in the Academic Year Governors School. .. ~ - The students in this grade will be from the ci~/of Richmond who were in grade 10 of the magnet school the previous year. ~- The make-up of this class will be similar fo that of grade 12 in the school year 1¢791-92. In the school year ! ~93-94, the s~udent body will consist of the f~llowing: · Gla~l~s 9. I{]. ~n~l 11 '- The students In these grades will represent, on a Pr0rata basis, those school divisions participating In the Academic Year Governor's School. · ". "' ~ - The make-up of this class will be similar to that of grade 12 in ' the school years 1991-92 and 1992-93. In the school year 1994-95, the Regional Governor"s School for Government and International Studies will be completely operational. ~l~rle~t Admission Re~uiremfl~. The admission requirements will be recommended by the Planning Committee and approved by the Steering Committee. An example of a prerequisite for admission could be the student's competence in a foreign language. The Academic Year Governor's School will offer courses in all dlsciplines as required by the ~ fo~Accreditlng Public ~ct~ool~ In Virginia, July 1988. In addition° special emphasis will be placed on the study of geography, histo~, comparative government, global economics and trade, and the cultures and languages of other countries. The Academic Year Governor's School will sponsor an extracurricular activities" program similar to that offered in the I~igh schools in the Commonwealth. In addition, special programs will be developed that will afford opportunities for student Involvement tn local, state, national, and international activities. In a proposal prepared by members of the curriculum and Instruction staff of the Department of Education, the program for the city of Richmond Magnet School for Government and International Studies was described as o school that "would actively engage students in-the judicial, legislative, and executive branches of government at the local, state, and national levels. Students would be Involved In t I s i ternships~ and Dubllc~ervice as a Dart of the program." In add r r -- p og ams would bdng students from abroad to live In the community and attend the school for short or longer perlads of time. Foreign visitors to the United States, government officials, pallticlans0 Immigrants, foreign students at post-secondary Institutions, and first*generation Americans would be asked to share their experience with students."l Although in-depth planning will not begtn until the Board of Education acts on the req~,~ of the representatives of the region, the following Ideas represent a few of many addffional features that have been discussed: program of total Immersion in foreign languages for upper-level students. .An assortment of partnerships with businesses and industries that are owned by companies from other nations. In addition, American companies that hove operations in foreign countries will also be recruited. Document attached .Planned mentoring arrangements with embassies and consulates located In Washington, D.C. will be developed. .An organized program of recruitment of faculty members whose first language Is other than English will be Implemented:. .Student, teacher, and administrator exchange programs to piovide flrdhand experiences with the culture, language, history, geography, and government of selected countries will be planned in conjunction with existing exchange :programs. For the post several years, Academic Yea~ Governor's Schools have been in existence in the Commonwealth. The earlier schools were comprehensive with a strong emphasis on science and technology. More recently,_ a program ha~ been offered with emphasis on the fine and performing arts. The school that Is de~rlbed in this proposal Is the first of its kind In Vlrginla. It would ovldea Governor's School, with an emphasis On government and emotional duclles, located within a short dIstance of the'Governor's ManSion, the Capitol0 and the General Assembly BUilding, and just ~ne hundred miles from our nation's capital. In The 1989 Itepo# of the Virginia Bc)c~ of Ec(ucation, $po#ight on Virginia Education, the following statement is Included: "In 1986, the Governor's Commission on Excellence in Education Identified seven broad educational Issues facing Virginia. The State Board and the Department of Education have developed speci~ programs and actions to deal with each of these issues. The following ~ectlon outlines what progress Virginia has made in the last twelve months to address disparity, literacy, teacher education, educational leade~l~p, technology, middle schools, and accountability.* On page 19 of that document Is ci statement regarding the Governor's School programs. That statement appears under the heading, "Disparity,* and reads as follows: *Virginia. ha~ five state full-time regional governor's schools." Since that document wc~ published, a sixth Governor's School has been added. The Boo~ Educ=c:{tlon continues to make proores, in eliminating clisparlty in programs for c)utstandlng students. With the addition of the proposed Governor*l School In the Richmond metropolitan area, disparity in the c)p~:)f'nmltlM for out~t(mding students will be further reduced. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #12 (90-91) AUGUST 28, 1990 TO: FROM: SUBJECT: SCHOOL BOARD ~~~ OFFICE OF THE SUPERINTENDENT f FY9] STATE REVENUE REDUCTION IMPACT PERTINENT INFORMATION: Governor L. Douglas Wilder has outlined revised budget plans to meet the decline in projected state revenues of approximately $1.4 billion. The Governor indicated reductions of $871.5 million for state agencies, $6.4 million for donations, $135.8 million from state salary increases, a moratorium on state building construction, and the balance of $333.5 million from aid to localities. The Governor stated commitment to 3 points: · no new taxes · the size of government will decrease · improvement in the delivery of services with a priority for public safety, environment, and education EVALUATION/ANALYSIS: Duty-free lunch was identified as a specific initiative that will not be funded. That would mean $215,000 for CCPS. The Basic Aid account will be affected by any sales tax revisions. Sales tax is adjusted annually, subject to confirmation by the General Assembly, as a matter of normal practice. Sales tax is down state-wide by approximately $12 million for FYgl. Preliminary, but unconfirmed, information indicates a potential reduction in Basic Aid of $310,000. The other unknown factor at this point is the potential State impact on County funding. Comments indicate that the bulk of the impact will be felt during the second year of the biennium, FYg2. The Superintendent has asked all departments to reserve 5% until the full extent of the reduction plan is known. The Budget Department is identifying potential areas for reduction as well. A time table for implementing the budget reduction was prepared by the Virginia Department of Planning & Budget and is attached for your review. EED/RLW/ogg Attachment ATTACHMENT Calendar for Completing Plans for August Reductions June 22 July 16 July 16- Aug 16 Aug. 17- Sept. 4 Sept 4- 14 Jan. 9 Agencies received instructions for 1,3 and 5% plans Plans received by DPB Plans reviewed by DPB, Secretaries and Governor Secretaries and agencies finalize plans Governor reviews and approves each plan Budget amendments introduced CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #13 (90-91) TO: FROM: SUBJECT: August 28, 1990 SCHOOL BOARD ~ OFFICE OF THE SUPERINTENDENT~.~'~uvut~ LIGHTHOUSE SCHOOLS Six schools have been designated as Lighthouse Schools for the 1990-91 school year: Evergreen Elementary School, Hopkins Elementary School, Salem Church Elementary School, Chester Middle School, Meadowbrook High School, and Monacan High School. These schools were selected as Lighthouse Schools by a committee of teachers, principals and central office personnel. The criteria for their selection included: Successful completion of the first two phases of strategic planning Evidence of a commitment to shared decision-making and a high level of involvement of staff, parents and community members A plan of what the school wishes to accomplish as a Lighthouse School - Assurance that two-thirds of the faculty as well as the PTA Executive Council supported the application. Although the strategic planning process, use of the Decision-making Guidelines, and an emphasis on staff and community involvement is promoting shared decision-making in all Chesterfield schools, the Lighthouse Schools will explore advanced stages of school-based leadership. The remaining stages of strategic planning will be completed more quickly in these schools, enabling a school council to be in place early in the school year. This council, to be composed of the principal, faculty, parents, and community members, will provide leadership for the Lighthouse Schools as they extend shared decision-making in the areas of curriculum and instruction, staffing, and school budget development. The Lighthouse Schools will be models for the development of school-based leadership throughout the school system. The projects they undertake, the decision-making and consensus-building processes they utilize, the productivity of the training they receive, and the results of their A ~ various efforts will be reported to all schools and departments and to the School Board in a monthly newsletter. The principals of the six Lighthouse Schools will be present at the August 28 Board meeting to be recognized and to receive Lighthouse School banners to display in their schools. EED/LJE/sd CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #22 (gO-gl) August 28, 1990 TO: FROM: SUBJECT: SCHOOL BOARD MEMBERS OFFICE OF THE SUPERINTENDENT SAFE SCHOOL ENVIRONMENT COMMITTEE FINAL REPORT PERTINENT INFORMATION: The School Board, as a result of its November 30-December 1, lgsg, retreat addressed the issue of policy revisions regarding student possession of weapons and clarification of the substance abuse policy. The Superintendent was directed to inform the public about the critical nature of these issues and enlist their support in developing planned action for the school division to sustain a safe school environment and effectively communicate with school patrons regarding the issues of development and plans of actions as soon as possible but certainly no later than 1990-91 school year. Attached is the report of this committee outlining the series of recommended actions by the school division to continue a safe school environment in the Chesterfield County Public Schools. Over the last two years we have had six expulsions for possession of weapons and eight expulsions for selling or distributing drugs. The staff has been directed by the Superintendent to pursue offenders and, when appropriate, deny student participation in the educational program in Chesterfield County. The development of the weapons policy was in cooperation with several members of the Chesterfield County Policy Department and approved by the School Board in January 1990. I have reviewed the report and intend to immediately initiate activities 2, 3, 5, 6, 8, g, 10, 11, 12, 13, 15, 17, and 18 from the School Safety Recommendations as well as Policy Recommendations 1, 2, 4, 5, 6, 7 and 8. EED/mas Attachment Attachment A CHESTERFIELD COUNTY PUBLIC SCHOOLS SAFE SCHOOL ENVIRONHENT COHHITTEE FINAL REPORT Following considerable discussion, research and reading, the members of the Safe School Environment Committee developed the following recommendations. These recommendations are not listed in order of priority, but rather in the order in which they were developed. School Safety Recommendations e e The wording of the weapons policy needs to be more specific. For example, weapons should be divided in classes with the specific punishment for each class clearly stated. The county should undertake an aggressive publicity campaign, making use of video and print media, to communicate the issues and the punishments for violations. Specific recommendations for publicity are included in a separate section of this report. Speakers, possibly juvenile judges and/or policemen, should be brought in to address students on all aspects of student/school safety, including, but not limited to, the weapons issue. Some type of "hotline"/emergency communication system should be installed in all classrooms. Visitors to the school building should be required to sign in and out at the school office. This sign-in should include the visitor's name, address, phone and the purpose of the visit. Volunteers and substitutes working in the building should be included in the sign-in. In addition, visitors should be required to wear an identification badge while on school property. Permanent signs should be installed on all entrances. The Virginia Beach City Public Schools sign is submitted as an example. The signs should be sure to include the information that trespassers will be prosecuted. Wherever possible, secondary entrance doors should be locked against entrance, forcing individuals entering the school to use primary entrances. An in-service program should be instituted to train teachers and administrators how to appropriately deal with safety violators (trespassers, persons with a weapon, etc.) and procedures to be followed in reporting the incident. Principals should be encouraged to be as consistent as possible in dealing with individuals who violate school safety regulations. 10. 11. 12. 13. 14. 15. 16. 17. The county should investigate putting a liaison police officer in high schools. A similar program is in place in Henrico County and information about the program and its effectiveness may be requested. ** Mr. Dave Jones and Mr. Jim Porach attended a seminar detailing the liaison officer programs currently in place in Alexandria and Norfolk, Virginia. A report was submitted of the information gained. School safety .regulations materials should include, where appropriate, that violations of the regulations are not just violations of school system rules, but are violations of Virginia law and appropriate authorities will be contacted. Procedures should be developed to allow schools to liaison more effectively with the juvenile probation and court system. For example, school attendance and appropriate behavior should be part of a student's probation requirements. School administrators should be notified when a student is placed on probation/house arrest and should be given the name of an individual to contact if additional problems arise. An attempt should be made to facilitate better cooperation with the juvenile courts; possibly, school administrators taking a case to court could meet or speak with the Commonwealth's attorney prior to the case going to court. Drug-free school zones should be established. Work toward this end has already been started by the Public Relations Department. That department has been contacted and they are willing to pass the information along to this committee. *~~i!e/ol~nforma~regardin~)~H~e drug-fr~llool zone~h~s been g'i~e? tq t~b~s co~mitt~e~, li~s. Ma~ow h~s aske¢,'that RKs. Ju;~ DaVis be as ossible~j_l~t~he imple~?~.aiion ofthi~p~roject.' A~._V°l ved~'a's m~c! as~'~° · fter some modifications, as suggested in earlier recommendations, parents and students should be required to sign-off that they have read the student code of conduct and weapons policy. Possibly this matter could be taken care of during student registration. Whenever possible, someone should be held responsible for knowing who attends each group activity held in a school. The rental information should include information regarding the fact that someone from the group utilizing the facility must be responsible for the action of all members of the group. All classrooms doors should be equipped with a lock. This would increase the safety of students if a dangerous trespasser should be in the school building. A code should be developed for use either by word of mouth or over the public address system which would indicate to staff members that students should be kept in classrooms and doors should be closed (and locked, if necessary). lB. lg. The committee recommends very stronqly that a police liaison officer be assigned to each high school and that a program be developed which would involve this officer in many aspects of the entire school program. Also, this liaison officer (suggested title--Youth Resource Officer) program should eventually be expanded to all levels, with the primary purpose at the lower levels being education and development of a positive atmosphere toward school safety. All School Board personnel should be issued identification and should be required to carry this identification while on school property. Preferably, this should be photo identification. Publicity Recommenda$ions One session of the Superintendent's Call-in could be devoted to a discussion of the weapons policy and other policies related to providing students a safe environment. A brochure should be developed outlining the "Safe Schools Policy." This brochure should not be limited to an explanation of the weapons policy, but should include discussion of all policies whiCh relate to providing a safe environment. A suggestion for the brochure's cover: a picture of Dr. Davis, principals, various community members, and appropriate school system individuals with copy reading - "What do these people have in common? They are all committed to providing a safe school environment for Chesterfield students." {A key to the identities could be included inside the cover.) The Television Production class at the Chesterfield Technical Center could put together a video production regarding the "Safe Schools Policy." This video could be used for orientation programs, PTA programs and appropriate community meetings. Storer Cable should be approached to determine their willingness to help with and support a "Safe Schools" publicity campaign. Local television and radio stations should be approached in regard to support of and cooperation with a "Safe Schools" publicity campaign. The Chesterfield Plus section of the Richmond Newspapers could be approached to do a feature on the Safe Schools policy of the Chesterfield County Public Schools. This feature could include information about the entire policy, possibly highlighting the weapons section and including information regarding the consequences for violations of the policy. It would be helpful if the policy for visitors in the schools could also be highlighted in this article. The title for the security/police officer in the schools should have a positive connotation; a suggestion is Youth Resource Officer. -3- An opportunity should be provided for parents and students to meet with the liaison officer assigned to each school. At this meeting, the officer's program could be explained and questions answered by the officer and school administrators. Every attempt should be made to promote a positive atmosphere at this meeting and the meeting should focus on the entire school safety program, not just weapons and/or parking lot problems. A county-wide poster contest could be held and winning entries could be produced and distributed as part of the publicity campaign. Even if a contest is not held, posters should be developed to be distributed to schools to be posted conspicuously. Mrs. Alexandra Coleman suggested that funding for some of the recommendations generated might be available through the Business, Industry and School Partnership Committee. It is suggested that this avenue be investigated as necessary. The National School Safety Association was contacted and sent information. In addition, a representative of the NSSA can travel to Chesterfield County if further input is necessary, and this representative will work with the county to develop a safe schools plan. This would require a financial outlay. A copy of the Virginia Beach City Public Schools Safety Plan has been obtained. It is suggested that this plan might serve as an example for Chesterfield and that a full school Safety Plan be developed for Chesterfield County Public Schools. Ms. Marianne T. Paulus, Crime/Delinquency Prevention Coordinator for the Virginia Department of Criminal Justice Services, is aware of the existence of Chesterfield~s Safe School Environment Committee and has offered to work with the committee and/or any future groups involved in school safety. SA, FE ~ EIIVlIiOII, I~IIT ~4H~TTE~ Bechet Be~ tey Bird NiOh School 796-59e~ ~moondery Timcher Fa, Creedal [ 15~0 Exter Hi t t Road Chesterfield, VA Z~8~-&IO~ (#) 5~0-1(~) - (0) 14at__~__~ High School Parent Hr. I/ittiam Davenport Co.~tth.s Attorney County of chesterfield P. O. Box 25 Chesterfield, VA Z3832 Frances farmer No,mcan HiOh School Secondary John ;201 Chath-.. Grove Lane ~icimond. VA 232~-1185 CH) 7&5-8~T~ - (0) ~-3971 Nanchester High School Pa rent Don Gti~son 15912 Ileridi~n Average Chester, VA 23832 520-7187 T~ DaLe High $choot Pm~ent Ctly #~rres htft Creek #iddte School Niddte School Teacher Dr. Cynthia lierlr~mm~ ~dKmt Board Annex 271-1231 Staff 10. Beth Ni~hton Beut,~ ELementary School ~75-6141 ELementary Toecher 11. Dr. Robert V. Ik~ 13611EtmteedlCNKI Ntdtothlan, VA 23113 794-1433 Nidtothlan Nigh School Parent 12. Ne jot Dennis Nd)omtd Chesterfield Ce~rity PoLice I)e~rtment Chesterfield, VA Z3832 7/,8-1258 Police Officer 13. Lt. Ben NJze chesterfield County Police Department C~terfieLd, VA 23832 Police Officer 14. Beverly Noore CLover Hilt Nioh School Smcor~ary- FmcuLt~ 15. d. T~ $teger 6624 Batttetdood Road Richlond, VA 23234 (0) 796-7511 CH) 271-1926 Be~-~,~ NiOh School Parent 16. Hr. UitltmBTu[to~ 11~24 Briarcrest Drive Richmond, VA Z323~ NcrmcmNioh School Pmrent/B~i.l~_~ COl~it Reprelentative 17. Fmci [ ttntor liar)- Trilller Normcln Ht~h School 11501 lilotetrle Driv~ Ilicl,mnd, VA 23236 JLB~iatant Principal -5- CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #7 August 28, 1990 TO: SCHOOL BOARD FROM: OFFICE OF THE SUPERINTENDENT ~~~ SUBJECT: ADDITIONAL NOMINEES FOR THE SPECIAL EDUCATION ADVISORY COMMITTEE PERTINENT INFORMATION In accordance with School Board Policy #114, the Special Education Advisory Committee submitted the names of members for the 1990-91 school year on June 12, 1990. The School Board agreed on that date to accept additional nominations in order to fill two vacancies. Name: Shirley Smith Address: 9726 River Road, Petersburg, Virginia 23803 Matoaca District , Community and School Involvements: Parent, participates in the Matoaca Athletic Association and a volunteer in the elementary and secondary schools. Name: Gladys Werts Address: 6518 Philbrook Road, Richmond Virginia 23234 Dale District ' , Community and School Involvements: Senior Girl Scout Leader, New Members Committee, Youth Leader, Sisterhood at Second Baptist Church, support group at Falling Creek Elementary School ~ECOMMENDED ACTION: It is recommended that the School Board appoint the individuals listed above to the Special Education Advisory Committee and authorize the Superintendent to communicate this action to the Advisory Committee. EED/BRP/cmh CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #10 TO: FROM: SUBJECT: SCHOOL BOARD OFFICE OF THE August 28, APPROVAL OF LOCAL GIFTED EDUCATION PLAN 1990 PERTINENT INFORMATION There are two activities occurring simultaneously. First, as a result of the 1989-90 Administrative Review certain changes must be made in the Chesterfield County Public Schools Annual Plan for the Education of Gifted Pupils. These changes involve revisions/updating of forms. Second, in striving to improve the overall program of identification of gifted pupils changes need to be made in current practices. These changes will be reflected in the 1991-92 Annual Plan. EVALUATION/ANALYSIS The Annual Plan for the Education of Gifted Pupils provides the State with a roadmap of our efforts to serve gifted students. In addition, State approval of our plan allows the State to flow money to our school division which supports our efforts. This grant award is predicated on a count of the number of children served; in the past year the amount of money was approximately $1,400,000. The Annual Plan which-is submitted for Board action is the same as approved in past years except for the changes as mandated by the Administrative Review. In school year 1990-91, a plan for improved identification procedures will be field tested in selected schools. The procedures were developed by committees comprised of parents and educators. As these procedures are implemented and evaluated for effectiveness they will be integrated into recommended amendments to the Annual Plan for future Board approval. It is projected that these revisions will be before the Board in April 1991. RECOMMENDED ACTION: It is recommended that the School Board approve the Annual Plan for the Education of Gifted Pupils and authorize the Superintendent to submit the Plan to the State for review and approval. EDD/BRP/cmh CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #16 August 28, 1990 TO: FROM: SUBJECT: SCHOOL BOARD OFFICE OF THE SUPERINTENDENT ' PROPOSED POLICY 416, DRUG-FREE SCHOOLS PERTINENT INFORMATION Attached is proposed Policy 416, Drug-Free Schools. The proposed policy was drafted by the School Board attorney to comply with certain provisions of the federal Drug-Free Workplace Act as it relates to students. RECOMMENDED ACTION: It is recommended that due to legal requirements, the School Board waiver a second reading, approve the attached policy for Drug-Free schools, and authorize the Superintendent to implement the policy immediately. EED/CPO/rrc Attachment DRUG FREE SCHOOLS No student shall unlawfully manufacture, distribute, dispense, possess, use, or be under the influence of alcohol, anabolic steroids, or any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, or other controlled substance as defined in the Drug Control Act of Chapter 15.1 of Title 54 of the Code of Virginia and as defined in schedules I through V of 21U.S.C. § 812 while on school property or while engaged in or attending any school sponsored or school approved activity or event. No stUdent shall manufacture, distribute, dispense, possess, or use imitation controlled substances or drug paraphernalia while on school property or while engaging in or attending any school sponsored or school approved activity or event. All students must comply with this standard of conduct and any student who violates this standard shall be suspended and/or expelled in accordance with the stipulations of Appendix A, Standards for Student Conduct and may (shall} be referred for prosecution. Each student and his/her parent(s) or guardian(s) shall be given a copy of this standard of conduct. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #17 TO: FROM: SUBJECT: August 28, 1990 SCHOOL BOARD OFFICE OF THE SUPERINTENDENT PROPOSED REVISION OF APPENDIX A OF THE SCHOOL BOARD POLICY MANUAL, STANDARDS FOR STUDENT CONDUCT PERTINENT INFORMATION The approval of Policy 416, Drug Free Schools will necessitate revisions to Appendix A of the School Board Policy Manual to insure consistency of language and intent. RECOMMeNDeD ACTION: It is recommended that due to legal requirements, the School Board waiver a second reading, approve the attached revisions to Appendix A of the School Board Policy Manual, and authorize the Superintendent to implement this revision immediately. EED?CPO/rrc Attachment STUDENT SERVICES Appendix A Page ! (see Policy 401) Standards fQr Student Conduct The Chesterfield County School Board expects a high standard of student conduct in an effort to insure that education is provided in an atmosphere conducive to learning, free of disruption and threat to person or property, and supportive of individual rights. Students are responsible, with each principal, faculty, and staff member, for maintaining a school environment in which educational programs can flourish and extra-curricular programs can go forward for the pleasure and benefit of all participants. Students and staff have a primary responsibility for creating a climate of mutual respect and trust in each school in order that the dignity of the individual is protected and the hopes and ambitions of each student may be realized. The principals of the schools and those to whom they delegate the authority for the discipline of students, including teachers are responsible for the consistent and uniform application of all School Board Policies and regulations, and rules of the individual school, which together set forth the standards for student conduct. The principal or his or her designee shall determine the appropriate disciplinary measures for each case of misconduct by a s~udent, except where consequences are predetermined by specific SchOol Board policy or by law. Determinations of disciplinary measure shall include considerations of the relative impact of a violation on the entire student body as well as the individual, individual and countywide school regulations and rules, the student's cumulative discipline record, and the student's individual needs. Principals shall inform, consult with, and/or refer to the Central Office Administration any discipline matters that involve situations of extreme danger, acts of violence, threats to the school, and any discipline matters that involve unusual circumstances or need special handling. The principal shall notify the parent for each suspension and may request a parent conference prior to readmisston. Disciplinary measures may include, but need not be limited to: Warning, Counseling, Detention, Special Assignments, In-School Detentions, Exclusion from Class, Suspension from Extra-Curricular Activities, School Probation, and Exclusions from School. All disciplinary actionS shall be taken in accordance with due process requirements. STUDENT SERVICES Appendix A Page 2 Ae Conduct which will constitute cause for discipline by school officials shall include, but not be limited to, any of the following: 1. Continued and willful disobedience, Defiance of authority of any employee of the school system, Conduct of such character as to Constitute a continuing danger to the physical well-being of others, e Se Fighting or physical assault upon another student or upon any teacher, administrator, other school employee, or any other person, Taking or attempting to take another person's personal property or money including school owned property or money, Willfully causing, or attempting to cause damage to school property, Unauthorized occupancy of any part of the school or school grounds, or failure to leave promptly after having been directed to do so by the principal or other school employee or law enforcement officer. Se 9. 10. 11. 12. 13. 14. 15. 16. Cursing or verbally abusing any person, Willful interruption or substantial disturbance of any school, Trespassing upon the property of any Chesterfield County School, Any threat or attempt to bomb, burn or destroy in any manner a school building or any portion thereof, Violation of law or School Board policy or school regulations, Leaving school grounds without the prior written permission of the principal, or his/her designee, Use or possession of any object deemed by the principal to be hazardous to safety and welfare, on school property or in association with any school activity, Possession, use, or distribution of prescription or non-prescription drugs, alcohol or drug paraphernalia, Use or possession of tobacco products by students on School property and in association with an instructional day activity is prohibited, and 17. Any other conduct which, in the judgement of the principal, interferes with the orderly operation of the school. STUDENT SERVICES Appendix A Page 3 Alcohol and Drugs The unlawful manufacture, distribution, dispensation, possession, use, or being under the influence of alcohol, anaboltc steroids, or any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or other controlled substance as defined in the Drug Control Act of Chapter 15.! of Title 54 of the Code of Virginia and as defined in schedules ! through V of 21 U.S.C. §812 or the manufacture, distribution, dispensation, possession, use, of imitation controlled substances or drug paraphernalia while on school property or while engaged in or attending any school sponsored or school approved activity or event, shall result in suspension and/or expulsion from school. 'Drug paraphernalia' shall mean those items described in Section 18.2-265.! of the Code of Virginia and 'imitation controlled substance' shall mean aptll, capsule, tablet or other item which is not a controlled substance, an alcoholic beverage, anabolic steroid, or marijuana, but which by overall dosage unit appearance, including color, shape, size, marking or package, or by representations made, is intended to lead or would lead a reasonable person to believe that such a pill, capsule, tablet or other item is a controlled substance, an alcoholic beverage, anabolic steroid, or marijuana. All incidents involving the manufacture, distribution, dispensation, possession, use, or being under the influence of alcoholic, anabolic steroids, controlled substances, drug paraphernalia, or imitation controlled substances, as those terms are defined above, by students shall be reported to the principal. The first violation involving distribution, including selling or giving, or attempts will result in at least I lO-daysuspension from school by the principal and may result in a recommendation for expulsion. The first violation for possession, use or being under the influence will result in at least a 7-day suspension from school by the principal. The principal will refer all first violators and their parents to an assistant superintendent or designee who will refer them to a substance intervention program. All first violators will be required to complete the substance intervention program prior to readmission. In addition, all students who are violators of this policy will be suspended from participation in or attendance at all after school or school-sponsored activities for a period of forty-five (45) school days beginning with the date of suspension. Students holding leadership A STUDENT SERVICES Appendix A Page 4 Ce De positions, such as club and organization offices, and students representing their school or school organization in contests, special delegations or honorary positions will give up their leadership positions and opportunities to represent the school or its organizations for a period of forty-five (45) school days beginning with the date of suspension. A student violating this policy when fewer than 45 days remain in the school year will complete the remaining days of suspension from participation in the above school-sponsored activities beginning the first day for the next school year. Additionally, team rules or organization constitutions or bylaws at the individual school level may deny participation beyond the forty-five day period. The second violation of this policy will result in a recommendation for expulsion. Possession of Medication and Prescription Drugs No student may have in his/her possession any medication or prescription drugs, even if recommended or prescribed for the student's use. 'Medication" shall mean any drug or other substance used in treating diseases, healing, or relieving pain, including all over-the-counter drugs such as aspirin, cough syrups, gargles, caffeine pills, and the like. All such items shall be taken to the office of the principal or designee for handling and safekeeping. The possession, use, or distribution may result in suspension and a referral to the substance intervention program. Use or Possession of Tobacco Products The use or possession of tobacco products by students on school property and in association with an Instructional day activity is prohibited. The penalty for the use or possession of tobacco products by students shall be as follows: 1st offense 3 day out-of-school suspension 2nd offense S-day out-of-school suspension and a referral of violators and their parents to a substance intervention program required prior to readmtssion. 3rd offense 4th offense lO-day out-of-school suspension suspension for a minimum of l0 days and a recommendation for an extended suspension and/or expulsion A STUDENT SERVICES Appendix A Page 5 Ee Disciplinary Penalties A principal may use any of the following penalties to maintain order and discipline within the school environment: Warning and Counseling - Warning and counseling should be used where appropriate to assist a student to understand his/her conduct interferes with his/her educational process, threatens the rights of others, or is contrary to school policy or regulations and needs to be corrected. After School detention - A student may be detained for a reasonable period of time after the closing of his/her last scheduled class and may be required as may reasonably contribute to better behavior. Any student who has been assigned detention time shall promptly inform his/her parents. Except in certain circumstances, a student shall be given at least one day's notice if he/she has been assigned detention time. Special Assignments - A student may be given special assignments as a corrective measure. This may include but not be limited to, reasonable assignments for general assistance at the school facility. In-School Detention - A student may be removed from his regular schedule of classes and assigned to a classroom for the entire day for a reasonable period of time. The student is detained in the room for the day. Exclusion from Class or Classes - A student may be removed from a single class or several classes for a set period of time. Suspension from Extra-curricular Activities - A student's privilege to participate in all or certain extra-curricular activities and/or school sponsored activities may be suspended for a fixed period of time or until certain specified conditions have been fulfilled. Suspension from extra-curricular activities may be imposed in conjunction with other penalties. School Probation - Being placed on probation is notification that a student's behavior has been unacceptable and must be improved. A student may be placed on probation for a period not to exceed 45 school days following a conference with his/her parent in which the terms and conditions of the probation are explained. The principal shall also notifythe parent in writing when a probation is imposed, including the reasons for the probation and its date of termination. Suspension from School - A student may be suspended from school for violations of this policy as set forth in the Code of Virginia §22.1-277. STUDENT SERVICES Appendix A Page 6 10. 11. Expulsion - A student's privilege to attend school may be terminated by the School Board in accordance with the Code of Virginia §22.1- 277. Referral to Law Enforcement Officials - Violations of law may be handled by referring the case to law enforcement officers in addition to the use of other disciplinary measures. Search and Seizure - Lockers and other storage facilities made available to students for temporary storage of their personal possessions remain under the Joint control of the school administration. The school administration has the right to search lockers, desks, and other storage facilities for items which violate law, school policies and regulations, or which may be harmful to the school or its students. Lockers and other storage facilities are subject to periodic searches by school officials. The school administration also has the right to search any student when there is reasonable basis to believe that the student possesses an item which violates law, school policies and regulations, or which may be harmful to the school or its students. In no event shall strip-searches of students be conducted. Weapons The use or possession of weapons, as defined by policy authorities and listed below, on school property or in association with any school activity will result in out-of-school suspension, and may include a recommendation for expulsion. e Any firearm, look-alike firearm, or other weapon designed to propel a missile or projectile of any kind, Any explosive or incendiary device, Tasers or stun weapons, Dirks, bowie knives, switch blades, butterfly knives, ~azors and ballistic knives, Slingshots, Spring sticks, Any flailing instrument commonly known as nun-chucks or fighting chains, Brass or metal knucks, Blackjacks, slapjacks, STUDENT SERVICES Appendix A Page 7 10. 11. 12. 13. Club, truncheon, baton, Throwing stars, darts, Air guns, blow guns, and All other martial arts weapons. Discretion of the principal will be used at the elementary level. Approved: January 1990 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #18 August 28, 1990 TO: FROM: SCHOOL BOARD OFFICE OF THE SUPERINTENDENT SUBJECT: PROPOSED REVISION OF POLICY 520, VIOLENT ACTS AGAINST SCHOOL PERSONNEL PERTINENT INFORMATION Attached is a proposed revision of Policy 520, Violent Acts Against School Personnel. At its 1990 session, the General Assembly of Virginia amended the law with regard to reporting violent acts committed by students on school personnel. The Amendment clarified the types of violent acts that must be reported and it expanded the reporting requirement to include certain other conduct regardless of who committed it and who was victimized. The reporting requirements were also enlarged to encompass incidents involving drugs and alcohol. RECOMMENDED ACTION: It is recommended that due to legal requirements, the School Board waiver a second reading, approve the proposed revision of Policy 520, and authorize the Superintendent to implement the policy immediately. EED/CPO/rrc Attachment HUMAN RESOURCES 520 Violent Acts Aqainst School Personnel [Any school board employee who is the victim of a violent act, as defined by Section 22.1.280.1 of the Code of Virginia,'committed by students will report that act to his immediate supervisor. The immediate supervisor shall report the incident to the appropriate assistant superintendent on forms prescribed by the Superintendent. The Superintendent will submit a report of this information to the State Department of Education, as required. Disciplinary measures are outlined in Appendix A.] Reports of Violent Acts and Other Conduct Any attempted or actual physical injury, includinq "unlawful woundinqs," maimings, and homicides, other than inyoluntary__manslaughter, committed by a student on school personnel and all incidents involvinq the death, shooting, stabbinq, cuttinq, or woundinq of any person or any conduct involvinq alcohol, marijuana, a controlled substance, imitation controlled substance, or an anabolic steroid on a school bus, on school property, or at a school-sponsored activity shall be reported immediately to the principal, his/her desiqnee or the person in charge of the facility. The principal or his/her desiqnee will take appropriate disciplinary action as set forth in Appendix A, Standards for Student Conduct and shall report the incident forthwith to the Superintendent on forms prescribed by the SuPerintendent, The Superintendent shall submit a report of this information to the State Department of'Education as required by law and to the School Board. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #19 August 28, 1990 TO: SCHOOL BOARD FROM: OFFICE OF THE SUPERINTENDENT SUBJECT: PROPOSED REVISION OF POLICY 412, BLOOD BORNE CONTAGIOUS OR INFECTIOUS DISEASES PERTIN[NT )NFORMATION Attached is a proposed revision of Policy 412, Blood Borne Contagious or Infectious Diseases. This revision is being made to comply with regulations of the State Board of Education. RECOMMENDED ACTION: It is recommended that due to legal requirements, the School Board waiver a second reading, approve the attached policy for Blood Borne Contagious or Infectious Diseases, and authorize the Superintendent to implement the policy immediately. EED/CPO/rrc Attachment STUDENT SERVICES 412 Blood Borne Contaqious or Infectious Diseases The attendance at school of students who suffer from blood borne diseases which are infectious or contagious, such as AIDS and Hepatitis B, and which may be transmitted by the exchange of body secretions, shall be determined by the Superintendent on a case-by-case basis. The Superintendent shall obtain the advice of the Public Health Director to assist him/her in making his/her determination. )he student may be excluded from school pending the Superintendent's decision if the student's health status interferes siqnificantlv with his/her performance. The Superintendent shall adopt regulations setting forth the procedures to be followed to effectuate this policy. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #21 August 28, 1990 TO: FROM: SUBJECT: SCHOOL BOARD OFFICEOF THE SUPERINTENDENT PROPOSED POLICY 538, DRUG AND ALCOHOL FREE WORKPLACE PERTINENT )NFORMATION Attached is proposed Policy 538, Drug and Alcohol Free Workplace. The proposed policy was reviewed by the School Board attorney to insure compliance with the provisions of the federal Drug-Free Workplace Act as it relates to employees. RECOMMENDED ACTION: It is recommended that due to legal requirements, the School Board waiver a second reading, approve the attached policy for a Drug and Alcohol Free Workplace, and authorize the Superintendent to implement the policy immediately. EED/CPO/rrc Attachment HUMAN RESOURCES 538 OruQ and Alcohol-Free Workola~ The Superintendent is authorized to implement the regulations of the Orug Free Workplace Act and other regulations as required to maintain a drug and alcohol- free workplace for all employees. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #14 (90-91) August 28, 1990 TO: FROM: SUBJECT: SCHOOL BOARD MEMBERS OFFICE OF THE SUPERINTENDEN SCHOOL BOARD RETREAT - SEPTEMBER 20, 1990 OSCAR'S BRANDERMILL WOODS PERTINENT INFORMATION: The agenda for the School Board scheduled retreat for September 20, 1990 needs to be finalized in order for the staff to sufficiently prepare for this critical activity. Suggestions for topics from individual board members have been received and have been summarized herein. RECOMMENDATION: It is recommended that the agenda consist of the following items: · Status report of major initiatives resulting from the Board's direction at the first School Board Retreat in November, 1989, to include implementation of: school-based leadership, future school-site identification process, attendance zone changes for new schools, cooperative learning, middle school concept, and the essential high school. Current implementation status for each of these initiatives will be covered in brief summary presentations. · Revenue and expenditure projections for the next two years in light of anticipated enrollment growth, new mandates, and the state revenue shortfall. · Overview and discussion of the strategic planning process that will be used to: validate growth projections, assess long-range impact of growth on programs and facilities, review alternatives for accommodating growth, involve the community in setting the long-range direction for education in Chesterfield County, and develop new capital improvement and 6-year instructional improvement plans. · In-depth discussion of a limited number of key issues. Our current thinking is that those would be: Extended Day (7-periods), use of technology, year-round schools, and restructuring vocational education. Also, in response to the Board's desire to have more face-to-face contact with building administrators, and given that we are implementing school-based leadership, our plan is to invite, in addition to the Executive Team, the nine principals who will serve with the Executive Team on the Superintendent~s Leadership Council. Additional items that were suggested include: 1) review of growth projections and capital improvement needs through the year 2005, 2) discussion of the future school site identification process, 3) review of obligations and responsibilities to the handicapped, and 4) alternative education programs for "at risk" students. Our recommendation is that these additional items be addressed as follows: Item #1 through the annual update of the capital improvement plan routinely presented for Board discussion in November or December, Item #2 through a document drafted collaboratively by school and county staff to be presented for Board discussion in September, Item #3 through the Board's work with the Special Education Advisory Committee, Item #4 through a Board work session on alternative programs. Also, in response to the Board's desire to have more face-to-face contact with building administrators, and given that we are implementing school-based leadership, our plan is to invite, in addition to the Executive Team, the nine principals who will serve with the Executive Team on the Superintendent~s Leadership Council. EED/CC/mas CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA REPORTS MEETING DATE: August 22, 1990 ll.D.2. REPORT ON: Roads Accepted into 'the State Secondary System ATTACHMENTs: YES II! NO r'! SIGNATURE: ADMINISTRATOR COUNTY RAY D. PETHTEL COMMISSIONER COMMONWEALTH o[ VIRQINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 July 18, 1990 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated January 24, 1990, the following additions to the Secondary System of Chesterfield County are hereby approved, effective July 18, 1990. ADDITIONS LENGTH SMOKETREE RIDGE Route 3105 (Yucca Drive) - From 0.03 mile West Route 3107 to Route 4760. 0.05 Mi. Route 4760 (Meadowcreek Drive) - From 0.08 mile North Route 3105 to 0.12 mile South Route 3105. 0.20 Mi. Sincere ly, issioner O0014G TRANSPORTATION FOR THE 21 ST CENTURY MEETING DATE: REPORT ON: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA AuquSt 22, 1990 PUBLIC HEARING SCHEDULE September 12, 1990 Smoking in Public BUildings Audit Fees for Bingos and Raffles Separate Tangible Personal Property Rates for Vehicles Owned by Non-Profit Organizations used to Deliver Meals to Elderly or Disabled September 26, 1990 Route 10 Sewer Assessment District Local Motor Vehicle Fees for Volunteer Rescue Squads and Fire Departments Assessment of $2.00 Fee in Criminal and Traffic Cases for Courthouse Maintenance : Police DePartment to Destroy or Render Inoperable Unclaimed Firearms after Sixty Days of Taking Possession Library Tax on Civil Actions October 10, 1990 Prohibit Possession of Opened Alcoholic Beverage Containers in Public Parks and Playgrounds or Public Streets Smoke Detectors in Buildings with Fewer than Four Dwelling Units ATTACHMENTS: YES I'1 NO ~' SIGNATURE: COUNTY ADM I NI STRATOR CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: August 22, 1990 SUBJECT: EXECUTIVE SESSION ITEM NUMBER; 11. F. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Executive session pursuant to §2.1-344(a) (7) Code of ~ir~inia, 1950, as amended, for consultation with legal counsel regarding probable litigation involving the condemnation of property owned by J. J. Jewett. ATTACHMENTS: YES [] SLM/ptc5330 :N30 NO ia SIGNATURE: PREPARED Steven L. Micas County Attorney COUNTY ADMI N ISTRATOR 00014 BOS-9891 MOTION: SECOND: DATE: CERTIFICATION OF EXECUTIVE SESSION HELD IN CONFORMANCE WITH LAW WHEREAS, the Board of Supervisors has this day adjourned into Executive Session in accordance with a formal vote of the Board, and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989, provides for certification that such Executive Session was conducted in conformity with law. NOW, THEREFORE, BE IT RESOLVED that the Board of County Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certification applies, and ii) only such public business matters as were identified in the Motion by which the Executive Session was convened were heard, discussed or considered by the Board. No member dissents from this certifi- cation. Vote: (by roll call) The Board being polled, the vote was as follows: AYES: NAYS: ABSENT DURING VOTE: ABSENT DURING MEETING: **CERTIFIED** CLERK TO THE BOARD 000149 PUBLIC NOTICE The Board of Supervisors of Chesterfield County, on Wednesday, August 22~ 1990, beginning at 2:00 p.m., in the County Board Room at Chesterfield Courthouse, Chesterfield, Virginia, will take under consideration requests for rezoning, including applications for (1) a mobile home permit, (2) changes in zoning districts, with or without conditions, (3) Conditional Use Permits, and (4) Conditional Use Planned Developments. The requests described below have been made ?~'the following parcels of land: 90S~253: In Bermuda Magisterial District, WILLIAM. MC~KENZIE requests a Mobile H~e Permit to park a mobile home in a Residential (R-7) District. The. density g~the proposal is approximately one (1) unit/acre. The Comprehensive ~Aen /designates the property for residential use of 1.51 to 4.00 units/acre. '£nis / property fronts the north line of Kingsdale Road, approximately 400 feet west of ~ra~dywine Avenue, in the vicinity of 2810 Kingsdale Road. Tax Map 81-12 (1) Parcel 38 (Sheet 23). 89SN0333': In Clover Hill Magisterial District, DR. CUSTIS COLEMAN requests rezoning from Agricultural (A) to Residential (R-15). Residential development ~ of up to 2.9 units per acre is permitted in a Residential (R-~5) District. ~P~The Comprehensive Plan designates the property for agricultural/forestal use with density to be controlled by zoning conditions or Ordinance standards. This request lies on a 39.~ acre parcel fronting approximately 1,260 feet on the south line of Genito Roa~,...approximately 2,000 feet west of Woolridge Road. Tax Map 46 (1) Parcel 57 (Sheet"~ 89SN0~45': In Matoaca Magisterial District, JAMES D. CARTER requests rezoning fr~'Agricultural (A) to Residential (R-12). Residential development of up to .63 units per acre is permitted in a Residential (R-12) District. The /./Comprehensive Plan' designates the property for residential development of 1.51 to 4.0 units per acre. This request lies on a 29.0 acre parcel located at the western terminus of Marobrith Road. Tax Map 149-5 (1) Parcel 6 (Sheet 41). 90SN01.12': In Matoaca Magisterial District, JAMES EARL GATTIS requests rezoning from Community Business (B-2) to Neighborhood Business (C-2). The density of th~/amendment will be controlled by zoning conditions or Ordinance standards. ~e Comprehensive Plan designates the property for residential development of /~.01 to 7.0 units per acre. This request lies on a 0.7 acre ParCel fronting /approximately 140 feet on the east line of Jefferson Davis Highway, also ~/ fronting approx~,~tely 140 feet on the soUth line of Arrowfield Road, and located in the southeast quadrant of the intersection of these roads. Tax Map 163-11 (1) Parcel 7 (Sheet 49). 90SN0176: In Matoaca Magisterial District, J & Y COMPANY requests amendment to Conditional Use Planned Development (Gase 84S082) relative to recreational facilities and buffer requirements. A townhouse development, not exceeding eight (8) units per acre, is planned. The Comprehensive Plan designates the property for residential development of 4.01 to 7.00 units per acre. This request lies in a Residential (R-12) District on a 12.3 acre parcel fronting approximately 800 feet on the south line of Chesterfield Meadows Drive, approximately 880 feet east of Iron Bridge Road. Tax Map 96-9 (1) Parcel 6 (Sheet 31). 90SN0194: In Matoaca Magisterial District, THOM~%S S. WINSTON, III requests rezoning from Residential (R-15) to Neighborhood Office (O-1). The proposed amendment would permit building densities of up to 5,000 square feet of gross floor area per acre. The Comprehensive Plan designates the property for residential development of 1.51 to 4.00 units per acre. This request lies on a 1.2 a~e parcel fronting approximately 200 feet on the south line of Courthouse Road,/ also fronting approximately 330 feet on the northwest ~in~ of Samb~r Ro~d, and/located in the southwest quadrant of the intersection o~ these roaas. Tax M~ 95-3 (1) Parcel 4 (Sheet 31). ~0SN0210: In Midlothian Magisterial District, JOSEPH A. LANGE, JR. requests /Conditional Use to permit a stock farm in a Residential (R-40) District. The / density of the proposed amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan designates the property for residential development of 1.5 units per acre or less. This request lies on a 13.3 acre parcel fronting approximately 875 feet on the east line of Old Gun Road West, also fronting approximately 1,050 feet on the south line of Young Manor Drive, and located in the southeast quadrant of the intersection of these roads. Tax Map 2-15 (1) Parcel 6 (Sheet 2). 90SN0214: In Matoaca Magisterial District, THOMAS L. GORDON requests amendment to Proffered Conditions of a previously granted rezoning (Case 89SN0212) relative to lot size and use of public utilities. The density of the proposed amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan designates the property for residential development of 1.5 units per acre or less. This request lies in a Residential (R-25) District on a 69.3 acre parcel fronting approximately 1,242 feet on the south line of Beach Road, also fronting approximately 300 feet on the east line of Buckhorn Road, and located southeast of the intersection of these roads. Tax Map 110-12 (1) Parcels 16 and 48 and Tax Map 110-16 (1) Parcel 21 (Sheets 29 and 30). 90SN0215: In Midlothian Magisterial District, NANCY FOSTER requests Conditional Use to permit a family day care home. The density of the proposed amendment will be controlled by zoning conditions or Ordinance standards. The ~omprehensive Plan designates the property for residential development of 1.5 o ~dunits per acre or less. This request lies in a Residential (R-15) District on a ~.6 acre parcel fronting approximately 140 feet on the southeast line of Mcqa~ Drive, approximately 200 feet southeast of Bon Oaks Lane. Tax Map 10-2 Mohawk, Block B, Lot 11 (Sheet 3). 90SN02~6: In Matoaca Magisterial District, AMOCO OIL COMPANY, INC. requests amendment to Conditional Use Planned Developments (Cases 85S035 and 88SN0066) relative to signs. The density of the proposed amendment will be controlled by zOning conditions or Ordinance standards. The Comprehensive Plan designates the I~operty for light industry with density to be determined by development //~egulations. This request lies in a Light Industrial (M-i) District on a 9.0 acre parcel fronting approximately 850 feet on the south line of Hull Street Road, also fronting approximately 450 feet on the west line of Deer Run Drive, I~/ and located in the southwest quadrant of the intersection of these roads. ~ax //Map 75-3(1) Parcels 15 and 16 and Tax Map 75-4 (1) Parcels 8 and 9 (Sheet 20). 90S~31: In Bermuda Magisterial District, SUBURBAN PROPANE DIVISION OF QUA/~ k/zin~duICAL CORPORATION requests rezoning from General Industrial (M-2) to Heavy Skrial (I-3). The density of the proposed amendment will be controlled by 2 PC/AUG22A zoning conditions or Ordinance standards. The Comprehensive Plan designates the property for light industry with density to be determined by development regulations. This request lies on a 5.0 acre parcel fronting approximately 367 feet on the south line of West Hundred Road, also fronting approximately 517 feet on the east line of Old Stage Road, and located in the southeast quadrant of the intersection of these roads. Tax Map 116-12 (1) Parcel 30 (Sheet 32). 90SN02~7: In Bermuda Magisterial District, OLlqfER D. RUDY requests amendment to Cond~ional Use Planned Developments (Cases 87S039 and 89SN0~64) to permit a vet~inaryhospital in a Residential (R-15) District. Residential use of up to 2~ units per acre is permitted in a Residential (R-15) District. The density if ~uch amendment will be controlled by zoning conditions or Ordinance /standards. The Comprehensive Plan designates the property for residential use / of 1.51 to 7.00 units per acre and commercial use with density to be determined ~~lopment regulations. This request lies on a 16.6 acre parcel fronting approximately 980 feet on the north line of East Hundred Road, approximately 1,150 feet east of its intersection with Meadowville Road, also fronting approximately 880 feet on the south line of Sunset Boulevard, approximately 80 feet east of its intersection with Meadowville Road. Tax Map 118-9 (2) Westover Farms, Part of Lot 120 (Sheet 33). 90SN0242: In Matoaca Magisterial District, CHESTERFIRI~ COUNTY DEPARTMENT OF ,UTILITIES requests Conditional Use to permit an above-ground water tank in an \Agricultural (A) District. Residential use of up to 1.0 units per 5.0 aores is ~p~rmitted in an Agricultural (A) District. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Compr'ehensive Plan designates the property for agricultural/forestal use with density t° be determined ~y development regulations. This request lies on a 2.5 acre parcel fronting approximately 50 feet on the west line of Winterpock Road, approximately 190 feet south of Beach Road. Tax Map 109-1 (1) Part of Parcel 19 (Sheet 29). *These cases were deferred at a previous session of the Board of Supervisors to their August 22, 1990, meeting. Copies of these applications are on file in the Planning Department at the Chesterfield Administration Building, Room 203, Chesterfield, Virginia, for public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regular business day. If you have a touch-tone telephone and want a general overview of a specific request, you may call the Planning Department"s teleworks information system '24 hours a day at 751-4700. 'APPLICANTS AND/OR AGENT MUST BE PRESENT AT HEARING. Ail persons favoring or opposing the granting of the above requests are invited to appear at'the time and place herein stated. Thomas E. Jacobson, Director Planning Department PC/AUG22A