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09-27-1972 MinutesVIRGINIA: At an adjourned meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on September 27, 1972, at 1:00 P.M. Present: Mr. Irvin G. Horner, Chairman Mr. Leo Myers, Vice-Chairman Mr. J. Ruffin Apperson Mr. A. J. Krepela Mr. E. Merlin O'Neill Also Present: Mr. Morris Mason, Asst. Comm. Atty. Mr. M. W. Burnett, Exec. Sec'y. Mr. John E. Longmire, Asst. Exec. Sec'y. Mr. Michael Ritz, Co. Planner Mr. Robt. A. Painter, Co. Engineer Mr. William Prosise, Asst. Co. Eng. On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that this Board go into Executive Session for the consideration of personnel problems and land acquisition proposals. Ayes: Mr. Horner, Mr Apperson, Mr. Krepela and Mr. O'Neill. Reconvening at 2:00 P.M., it is resolved on motion of Mr. Apperson, seconded by Mr. Myers, that the minutes of September 11, 13, 18 and 20, 1972 be and they hereby are approved. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that the County Engineer be authorized to install sewers in the McKesson Place Subdivision, provided the owner pays for the cost of this work which would include the connection charge. Ayes: Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Horner abstains. It was generally agreed that notices would again be sent to the citizens residing on Route 1001 to check agreement on the use of the name of Reynoldswood Drive. The Chairman called for a discussion on the proposed Erosion and Sedimentation Ordinance. Mr. John Davenport, Executive Director, of the Richmond Home Builders' Association states that his organization has given much time and consideration to the proposed Ordinance and introduces Mr. Jerry Jewett to speak in their behalf. Mr. Jewett states that the Home Builders' are trying to keep the cost of homes down, that the three months provided for starting construction may cause a hardship. Mr. Prosise explains the proposed ordinance. Mr. Davenport states that his organization can abide by the ordinance that his committee worked over 15 hours in writing certain proposals and in discussing the ordinance. Mr. J. K. TimmoDs raises the question of why is it necessary to adopt an ordinance, why can't the County adopt a simple policy, that the proposed ordinance is too restrictive, will cost too much to enforce and give rise to inequities. Mrs. Dorothy Armstrong, Mr. Clyde Roettiger, and Mrs. Adele Rudd speak for the adoption of the Ordinance. Mr. Apperson states that we do need more requlation in the matter of siltation, that the ordinance should be largely self-enforcing and that he too is concerned with the cost of enforcement. Upon further consideration, and on motion of Mr. Apperson, seconded by Mr. Krepela, it is resolved that the proposed Erosion and Sedimentation Ordinance be advertised for a public hearing on October 25, 1972, at 2:00 P.M. and for possible adoption on that date. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mr. Alex B. McMurtrie, Jr., comes before the Board to speak on the need for recreation in the Robious area and introduces Mr. Charles Panuline who cites the fact that there are some 850 children in the Huguenot Little League area and that the County should provide various athletic facilities for this area. It was generally agreed that officials of the Huguenot Little League would contact School authorities for permission to improve school grounds for recreational facilities. Mr. Carl Wise would be contacted to aid in the development of a plan for improving recreational facilities and the pricing thereof, and the Board of Supervisors would then be contacted as to the financing of the requested improvements. iOn motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that' the following Ordinance be and it hereby is adopted: AN ORDINANCE to vacate a street, 50' wide, containing 0.232 acres, known ~ as Huntersdell Lane, from its intersection with Knollwood Drive N. 55© 05' 10" W. 200.00' to the southeastern property line owned by Edward J. Willis, Jr. being all of that certain piece or parcel of land lying between Lot 8, Block A, Section B, Bon Air Terrace, and Lot 1, Block B, Bon Air Terrace, all as shown on a "Map Showing Vacation of a Portion of Huntersdell Lane, Bon Air Terrace Subdivision, Midlothian District, Chesterfield County, Virginia, "by J. K.Timmons & Associates, Civil Engineers and Surveyors, dated June 6, 1972, a copy of which is attached hereto and to which reference is hereby made for a more particular description. WHEREAS, Edward J. Willis, Jr., and Robin W. Willis, his wife, have petitioned the Board of Supervisors of Chesterfield County, Virginia, to adopt an ordinance after legal notice and a public hearing, which would vacate a street 50' wide, lying and being between Lot 8, Block A, Section B, Bon Air Terrace', and Lot 1, Block B, Section B9 Bon Air Terrace, as sh~ on a plat of said sub- division (formerly Repine Subdivision) being recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Book 9, Pg. 75~ and notice that the Board of Supervisors would consider the adoption of the ordinance vacating said 50' street having been given in accordance with Section 15.1-482, Code of Virginia, 1950, as amended. WHEREAS, notice of the adoption of this ordinance has been given in accordance with Section 15.1-431 of the Code of Virginia, 1950 as amended. NOW, THEREFORE, be it ordained by the Board of Supervisors of the County of Chesterfield, Virginia: 1. That pursuant to Section 15.1-482, Code of Virginia, that the street, 15' wide, known as Huntersdell Lane, from its intersection with Knollwood Drive, N 55© 05' 10" W, 200.00' to the southeastern property line of the property owned by Edward J. Willis, Jr., being all that piece or parcel of land lying between Lot 8, Block A, Section B, Bon Air Terrace, and Lot !, Block B, Section B, Bon Air Terrace, all as shown on the copy of the attached plat, is hereby vacated, except, however, the Board of Supervisors of Chesterfield County, Virginia, do hereby reserve and retain a twenty (20) foot wide permanent easement for overhead and underground utilities and drainage as shown on a "Map Showing Dedication of a 20' Easement" by J. K. Timmons & Associates, dated June 7, 1972, attached hereto. This ordinance shall be in full force and effect in accordance with Section 15.1-482, Code of Virginia, 1950, as amended, and a certified copy thereof shall be recorded in the Clerk's office of the Circuit Court of Chester- field County, Virginia. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mrs. Troubetskoy speaks, on behalf of the Christmas Committee and introduces Mr. Rogers, who states that the Committee wishes to hire an administrator for the Christmas Program and they need approximately $450.00 in addition to the $200.00 the County currently contributes to the Welfare Program. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that~his matter be delayed to October 11, 1972. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. Mrs. Charles Elmore speaks on behalf of the League of Women Voters presenting reasons whF Chesterfield should join the Richmond Region Planning District. It was cited that the Highway Department was surveying the community on the impact of widening Route 10 from the Belt Boulevard to south of Chippenham Parkway. It was cited that the Highway had agreed to install a traffic control light at the intersection of Route 147 and Route 60. It was cited that the County had received a letter from the Highway Department concerning the County's request to enlarge the Federal Aid Urban system. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the County Planner be requested to write to the Highway Department explaining further the County's request in this matter. Ayes: Mr~ Hornet, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that this Board requests the Highway Department to improve Omaha street to be paidfor from the 3¢ Road Fund of the County, provided developers wishing to build on adjacent land put up $1,500.00 toward the cost of this road Ayes: Mr. Hornet, Mr. Myers, Mr. Apperson, Mr. Kerepla and Mr. O'Neill. On motion of Mr. Horner, seconded by Mr. Apperson, Mr. Krepela and Mr. O'Neill. The case of a DeclaratorY Judgment brought by the VEPCO was discussed briefly, which case is to be heard by the State Corporation Commission on November 17,'72. On motion of Mr. Krepela, seconded by Mr.Myers, it is resolved thatthe following erroneous assessment be and it hereby is approved for payment: Thomas George Kiefer Personal Property taxes for 1971 $61.20 6231 LaMar Drive Richmond, Virginia Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. The audit of the Circuit Court Clerk's Office for the year 1971-'72 has been received b y the County. On motion of Mr. Krepela, seconded by Mr. Myers, it is resolved that the sale of approximately 2-1/2 acres of land at the AirDort be sold to W. Eugene Glen,Inc.. provided the approval of the Commonwealth's Attorney and the Judge of Circuit Court is obtained. ' Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Mr. O'Neill, seconded by Mr. Apperson, it is resolved that the request of the Ettrick Fire Department for three (3) overhead doors and other equipment, be sent to the Fire Committee for investigation. Ayes: Mr. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. There was read a resolution from the Surry County Board of Supervisors concerning the County's opposition to continuing tolls on Route 95. There was cited a letter from Mr. A. C. Klevenz, requesting permission for sail boats on the Swift Creek Reservoir. A petition from citizens in the Bon Air area against the operation of the "Spanish Castle" was received by the Board. On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved thathe following proposed stub road policy be and it hereby is adopted, effective.limmediately: STUB ROAD POLICY Definition: A stub road is a road upon which no lot has its only street access and which is shown on a subdivision plat to dead-end into a temporary turn-around. Problem: Many existing stub roads in this County have become undesirable for several reasons including: 1. Difficult or inadequate maintenance; 2. Surface deterioration due to the age and for lack of use~ 3. Misuse by public and/or adjacent property owners; and 4. Lack of purpose as a street. Sound subdivision planning and utility engineering requires that provision for extension of public utilities and streets be provided to adjacent undeveloped land from a prospective subdivision. Thus stub roads have been required by the Chesterfield County Planning Commission (at the request of Planning and Engineering staffs) to serve all adjacent properties to a proposed subdivision submitted to them for tentative approval. It has also been County policy to require the subdivider to build the stub roads to State specifications (with a temporary turn-around) and to provide the necessary utilities therein, if any are required. Once buil~ the roads~and utilities are accepted into the State and County systems, respectively, for perpetual maintenance. The State Highway Department has indicated some displeasure with stub roads because they are difficult and expensive to maintain. They also question why they should maintain a street Onto which no homes have their primary access. Reaction from lot owners adjacent to these stub roads is mixed. Some oppose the roads because they are not needed, poorly maintained, and sometimes used by teenagers for partying and other purposes. Others like the stub roads because they provide a safe place for chiidren to play, a parking lot for their extra family vehicle, and a safe place to burn papers and trash. From a utility engineering standpoint, the extension of utilities into adjacent undeveloped area is enhanced by having the utilities extended to the subdivision,s property line. The Engineering Department presently has few problems with the existing policy of stub utilities. Other complaints to stub roads and utilities come from developers who bear the cost without retUrn, those who have found such roads not to be necessary from a transportation or utility planning standpoint, and those who believe the stub roads are a premature or i~proper taking of the naturs~l landscape into the land development process. There would be problems if the stub roads or utilities are not built initially. Maintenance of the right-of-way will have to be accomplished by the County at its expense. Also administration of the funds and review and co-ordination of the engineering plans and construction will be additional County expense. Also cost of road and utility installation will rise with the possibility that at some future date County funds other than the Deposit Funds will be necessary to construct the stub road or utilities. The following basic principles should be followed in any reconsideration of existing County Policy: 1. A subdivider should pay for all street and utility improvement in bis subdivision essential to properly ser~;~ his subdivision. 2. Good transportation and utility planning requires adequate provision for service to adjacent properties. 3. Excessive use of stub roads should be discouraged. PrQpos ed Policy: The Planning Staff proposes that the Board of Supervisors empower the Planning Commission to designate stub roads and/or utilities which will not be installed when the subdivision is developed and to r~quire, in lieu thereof7 a "cash deposit" by the subdivider to the County Treasurer which will be placed in a "Stub Road Deposit Fund" and Stub Utmllt~9~t, respectively7 to we used at the County Engineer's discretion to build at some later date and when re- quested the stub roads and/or utilities. (It is anticipated that the Planning Commission's policy to so designate st.ub roads and utilities should be used sparingly. The. "cash deposit" will be equal to the present estimated total cost of such improvements made be the subdivider's engineer and approved by by the Engineering Department. The subdivider shall pay these amounts to the County Treasurer prior to acceptance of the subdivisionts streets into the State Systems. Road and utility plans submitted to the County Engineer shall include proper design for stub roads and utilities regardless of whether or not they are built initially. Dedication of the necessary Right-of-way(s) and easement(s) for such roads and utilities will be made at the time the subdivision is recorded. The recorded plat will al~o show that any stub roads which are not originally built may be built at some later date. Such right-of-way(s) will be grubbed or cleared only if specifically approved by the Engineering Department for drainage or other purposes. Maintenance of the right-of-way shall be accomplished by %he Engineering Department unless otherwise previously provided. If an adiacent subdivider or developer wants utilities constructed and/or the streets paved in a stub road right-of-way for which funds have been placed in the Deposit Fund, he shall make application for same to the County Engineer. The County Engineer will act a~ the County's Agent to see that such streets and/or utilities are built to necessary specifications. In any subdivision recorded and/or built in sections~ all stub roads and utilities in a section designed to serve property in the subdivision but to be developed in a later section shall be constructed at the time other streets and utilities in that section are constructed. Ayes: Mr. Homer, Mr.Myers, Mr.Apperson, Mr.Krepela and Mr.O'Neillo On motion of Mr.Krepela, seconded by Mr. Myers, it is resolved that the following appropriations be made for the month of October, 1972: Fund Number Name Amount 11 General Fund $1~582~620 13 Library 25~000 14 Law Library 0 15 Roads 0 17 County Garage 137300 21 Welfare Fund 1017.900 22 Nursing Home 55~800 31 httrick Sanitary District 2~500 41 School Operating 1~7367788 48 Bond Money-Schools i0~000 60 Water Revenue 100~000 61 Water 9perating 707300 62 Water ~ebt 136,600 63 Water Impr. TRepl.&Exto 50~000 64 Water Construction 0 66 Meter Installation 50~000 70 Sewer Revenue 50~000 71 Sewer Operating 36t100 72 Sewer Debt. 0 73 Sewer Impr. TRepl.& Ext. 200~000 Grand Total $4~220~908 Ayes:. Mr.Horner, Mr.Myers~ Mr.Apperson,Mr. Krepela and Mr. O'Neill. Mr. Krepela moves that the County hire a Senior Planner to assist in the operatio~ of the growing Planning Department. matter be delayed no October 2, 1'972~ which motion Mr. Apper~o~ move~ that the was seconaea by Mt.Myers. A vote being taken on the motion to table - Ayes: Mr. Homer. Mt.Myers, Mr. Apperson and Mr.O'Neill~ Nays: Mr.Krepela. On motion of Mr. Apperson~seconded by Mr,OtNeill, it is resolved than this Board adjourns at 7:00 P.M. to 5:00 P.M. on October 2~ 1972. On motion of MroMyers~ seconded by Mr. O'Neil!~ it is resolved than the proposedi! restrictive covenants for the land at the Chesterfield IndusTrial Subdivision at the Airport be adopted~ which covenants are filed with the papers of this Board. Ayes: MroHorner= Mt.Myers, Mr.Apperson, Mr.Krepela and Hr°O'Neill. · Ayes: Mr° Horner~ Mr.Myers~ Mr. Apperson~ Mr.Krepela and Mr.O'Neill. Executive Secretary