12-27-1972 MinutesPresent:
Mr. Irvin G. Horner, Chairman
Mr. Leo Myers, Vice-Chairman
Mr. J. Ruffin Apperson
Mr. E. Merlin O'Neill
Absent:
Mr. A. J. Krepela
VIRGINIA: At an adjourned meeting of the
Board of Supervisors of Chesterfield County
held at the Courthouse on December 27, 1972
at 2:00 P.M.
Also Present:
Mr. Morris Mason, Asst. Comm. Atty.
Mr. M. W. Burnett, Exec. Sec'y.
Mr. Robert A. Painter, Co. Engineer
Mr. Stan Balderson, Seniro Planner
Mr. William Prosise, Asst. Co. Eng.
On motion of Mr. Myers, seconded by Mr. O'Neill, it is res'olved that this
Board go into Executive Session.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
Reconvening:
It is on motion of Mr. Apperson, seconded by Mr. Myers, resolved that the
minutes of November 22, 27 and 30 and December 4, 6 am13, 1972, be and they
hereby are approved as corrected.
72-101CS
The above case having been deferred to this meeting and Mr. Myers cites that
Attorneys for both sides wish another deferment, it is on motion of Mr. Myers,
seconded by Mr. Apperson, resolved that this Zoning case again be deferred
to January 10, 1973.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
The matter of closing an alley in the Sunset Hills Subdivision having been
agred to by the Board formally, and advertised according to law, for this
Board meeting, it is on motion of Mr. Myers, seconded by Mr. O'Neill,
resolved that the Ordinance to vacate a 20-ft. alley easement be and it hereby
is passed:~however, Mr. Harold Oakes comes before the Board after the alley
easement had been officially vacated and raised certain complaints concerning
the closing.
Upon consideration whereof, and on motion of Mr. Myers, seconded by Mr. O'Neill,
it is resolved that the previous motion to close the alleyway be rescinded
and that this matter be continued to January 24, 1973 at 2:30 P.M.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Horner, seconded by Mr. Apperson, it is resolved that the
Swift Creek Company be granted a Variance to construct local roads in the
Swift Creek development according to State rather than County requirements
for right-of-way in pavement width.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that a
Variance be granted to Mr. William N. Holloman to construct a building on
building on Parcel 2-4 on Tax Map 94 (1) provided a 50-ft. right-of-way
is dedicated from Route 655 to the property in question, with the under-
standing that the County of Chesterfield has no obligation to construct or
maintain a road on said right-of=way.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
Mr. Thomas Shipp requested a ramp at the Courthouse to facilitate the
entrance by wheelchairs, rest rooms and elevator facilities for wheelchair
users and pointed out some of the problems of paraplegics. On motion of
Mr. Apperson, seconded by Mr. O'Neill, it is resolved that the Executive
Secretary be authorized to install a ramp with a grade no greater than 7%
and investigate the other requests of Mr. Shipp as to the availability of
facilities and the cost of renovating necessary.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
This day the County Road Engineer, in accordance with directions from this
Board, made report in writing upon his examination of Oxbridge,Road, Palmer-
ston Road, Trebeck Road, Dunraven Road and Binney Road in Mayfair Estates
Section B in Clover Hill Magisterial District.
Upon consideration whereof, and on motion of Mr. Apperson, it is resolved
that Oxbridge Road, Palmerston Road, Trebeck Road, Dunraven Road and Binney
Road in Mayfair Estates Section B in Clover Hill Magisterial District be
and it is hereby established as a public road.
And be it further resolved, that the Virginia Department of Highways, be
and it.hereby is requested to take into the Secondary S~stem, Oxbridge Road
from a point at the southern end of State maintenance .06 mile southwardly
to Palmerston Road, thence .08 mile southwardly to Trebedk Road, thence.06
mile to a cul-de-sac; Palmerston Road, beginning at its intersection with
Oxbridge Road .20 mile eastwardly to its intersection with Dunraven Road:
Trebeck Road, beginning at its intersection with Oxbridge Road .23 mile
eastwardly to its intersection with Dunraven Road; Dunraven Road, beginning
at the southern end of state maintenance .09 mile southwardly to its inter-
section with Palmerston Road, thence .10 mile southwardly to its intersection
with Trebeck Road thence .04 mile southwardly to a cul-de-sac: Binney Road,
from its intersection with Dunraven Road .03 mile eastwardly to a cul-de-sac.
These roads serve 27 houses.
And be it further resolved, that the Board of Supervisors guarantees to
the Virginia Department of Highways a 50' right-of-way for each of these
roads. Plat recorded in Plat Book 19, Page 19 dated May 22, 1972.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
WHEREAS, the traffic congestion of Route 10 and Chippenham Parkway is
substantial and needs study for corrective action~ and
WHEREAS, the channelization at the intersection of Route 10 and Route
150 apparently causes some of the congestion~
NOW, THEREFORE, BE IT RESOLVED, on motion of Mr. Apperson, seconded
by Mr. O'Neill, that this Board of Supervisors requests the Highway Depart-
ment to study~the channelization at the intersection of Routes 10 and 150
and study other phases of the traffic in this location in the hope that some
corrective action may be taken in the near future.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. O'Neill, seconded by Mr. Myers, it is resolved that the
County employees observe January 1, 1973 as a holiday and to review the
proposed holiday schedule with the schedule of holidays for State employees
in an effort to get closer coordination of holidays at Chesterfield Courthouse.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that
County employess be given one-half day on Thursday, December 28, 1972 to
commemorate the death 'of former President Harry S. Truman.
Ayes: Mr. Apperson and Mr. O'Neill.
Mr. Homer and Mr. Myers abstain from voting.
On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the
sum of $1,437.00 be appropriated from the unappropriated surplus of the
General Fund to the following categories;
(A) $1,337.00 to budget Item 11-102-400.1
(B) $ 100.00 to 11-102-483
And be it further resolved, that the Commonwealth,s Attorney's budget be
amended as follows:
Item 11-053-217 be increased $628.00 - Telephone Expense and Revenue
Item 11-000-620.3 be increased $314.0~ to show the State's share of
this expense.
And be it further resolved that the sum of $5,000.00 be transferred from
Old Age Assistance 21-083-704 to ADC-Emergency Assistance 21-083-706.3/
And be it further Resolved, that the sum of $606,573.90 be appropriated
from the unappropriated surplus of Fund 48 to Function 48-500-000.
The last two items will appropriate funds from the previous year's allocations
to pay for the completion of school construction now in progress.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and MR.O'Neill.
On motion of Mr. O'Neill, seconded by Mr. Apperson, it is resolved that
D. W. Murphey, Joseph Pittman and C. Lynn Newcomb be appointed as members
of CODAC from Chesterfield County as of January 1, 1973.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Apperson, seconded by Mr. Myers, the following resolution
is adopted:
WHEREAS, certain areas of Chesterfield County are subject to periodic
flooding and/or mudslides from the James and Appomattox Rivers and the
Ashton, Falling, Johnson, Kingsland, Old Town, Pocosham, Pocoshock, Powhite,
Proctors, Swift and Timsberry Creeks causing serious damage to improved properties
within these area: and
WHEREAS, relief is available in the form of flood insurance as authorized
by the National Flood Insurance Act of 1968 as amended; and
WHEREAS, it is the intent of this Board of Supervisors to recognize
and duly evaluate flood hazards in all official actions relating to land
use in the flood plains area having special flood and/or mudslide hazards: and
WHEREEA, the Code Citation of the Virginia enabling legislation that
authorizes this County to adopt land use and control measures is, Title 15.1
of the Code of Virginia.
NOW, THEREFORE, BE IT RESOLVED, that this Board of Supervisors of
Chesterfield County, Virginia, does hereby adopt the following legislative
action as an inducement to the Federal Insurance Administration to underwrite
flood insurance within the said areas, hereby assures the Federal Insurance
Administration that it takes the following legislative action:
(1) Appoint theCounty Planning Director with the responsibility,
authority, and means to:
(a)
Delineate or assist the Administrator, at his request, in
delineating the limits of the area having special flood and/
or mudslide hazards on available local maps of sufficient
· scale to identify the location or building sites.
(b)
Provide such information as the Administrator may request
concerning present uses and occupancy of the flood plain and/
or mudslide area.
(c)
Maintain for public inspection and furnishing upon request,
with respect to each area having special flood hazards,
information on elevations (in relation to mean sea level)
of the lowest floors of all new or substantially improved
structures: and
(d) Cooperate with Federal, State, and local agencies and
private firms which undertake to study, survey, map and
identify flood plains or mudslide areas, and cooperate
with neighboring communities with respect to management of
adjoining flood plain and/or mudslide areas in order to
prevent aggravation of existing hazards.
(e) Submit on the anniversary date of the community's initial
elegibility, an annuar report to the Administrator on the
progress made during the past year within the community in
the development and implementation of flood plain and/or
mud~lide area management measures.
(2) Take such other official action as may be reasonably necessary
to carry out the objectives of the program.
BE IT FURTHER RESOLVED, that the said Board of Supervisors hereby
appoints the County Planning Director with the overall responsibility,
authority and means to implement all commitments made herein.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the
following resolution be and it hereby is adopted:
WHEREAS, Chesterfield County had adopted and is enforcing the Chester-
field County Building Code; and
WHEREAS, Section 14 of the Building Code as adopted by Chesterfield
County prohibits an~ person, firm or corporation from erecting, constructing,
enlarging, altering, repairing, improving, moving or demolishing any building
or structure without first obtaining a separate building permit for each building
permit for each building or structure from the Building Inspector: and
WHEREAS, the Building Inspector must examine all plans and specifications
for the proposed construction when application is made to hime for a building
permit; and
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of
Chesterfield County, Virginia as follows:
1. That the Building Inspector for Chesterfield County when reviewing
aDplications for building permits, including the plans and specifications
for the proposed construction, will review all building permit applications
to determine if the proposed construction is consistent with the need to
minimize flood damage.
2. That the Building Inspector shall review all building permit
applications to determine if the site of the proposed construction is
reasonably safe from flooding and to make recommendations for construction
in all locations which have flood hazards.
3. That the Building Inspector in reviewing all applications for
construction in flood hazard locations within Chesterfield County shall
require that any such proposed construction must:
(a) Be designed and anchored to prevent the flotation, collapse
or lateral movement of the structure or portions of the structure due ~
flooding.
(b) Use of construction materials and utility equipment that are
resistant to flood damage.
(c) Use of construction methods and practices that will minimize
flood damage.
(d) Provide adequate drainage in order to reduce exposure to
flood hazards.
(e) Locate public utilities and facilities on the site in such a
manner as to be elevated and constructed to minimize or eliminate flood
damage, such utilities and facilities including sewer, gas, electrical
and water system.
4. It is further resolved that the County Engineer in reviewing all
'subdivision applications shall make findings of fact and determine
(a) Ail such proposed developments are consistent with the need
to minimize.flood damage.
(b) Adequate drainage is provided so as to reduce exposure to flood
hazards.
(c) Adequate drainage is provided so as not to increase the
exposure to flood hazards of adjacent lands.
(d) Ail public utilities and facilities are located, elevated and
constructed so as to minimize or eliminate flood damage, these utilities
and facilities to include sewer, gas, electrical and water systems.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that
contract 7032-3 for the installation ~ sewers in the Southam area be and
it hereby is awarded to R. E. Chakles in the amount of $261,578.71.
It is here noted that several people in the audience spoke proposing sewers
in this area.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Appers'on, seconded by Mr. Myers, it is resolved that the
following water contracts be and they hereby are approved:
W72-93D Berwick Village, Phase II $17,660.60
W72-73-5CD Cloverleaf Square Apts. 42,760.00
W73-3D Courthouse Green Apt., Sec. 1 18,267.00
W72-92CD Ives Lane 1,640.00
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Apperson, secOnded by Mr. Myers, it is resolved that the
following sewer contracts be and they hereby are approved:
S73-5D Cloverleaf Square Apts. $41,678.50
$73-80 Belmont Parkway Apts., Phase 2 27,435.50
S72-9CD River Road - off-site 37,894.88
S73-7D Pocono, Sections B&D, Phase II 23,149.10
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Horner, seconded by Mr. Myers, it is resolved that the
'£nere was presented a request for the construction of a package sewage
treatment plant on property adjoining the Shiloh Baptist Church which
request was deferred for further consideration.
on motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that a
water line be installed on Galena Avenue, provided 15 people along the
way sign the necessary contract to take water.
Ayes: Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that this
Board allow Mapcom, Inc. to purchase the County maps for re-sale under
certain circumstances.
Ayes: Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. O'Neill, seconded by Mr. Apperson it is resolved that the
sum of $300.00 be paid from the 3¢ Road Fund of Mato&ca District, for the
improvement of Wells Road
! Ayes: Mr. Horner,.Mr. Apperson and Mr. O'Neill.
On motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that Enon
i Church Road be renamed North Enon Church Road on the North side of Rt. 10.
· Ayes: Mr. Myers, Mr. apperson and Mr. O'Neill.
WHEREAS, there appears t° be several contractors who have failed to
bring subdivision roads to State specifications before moving People into
homes facing said roads: and
WHEREAS, the County has received considerable complaints concerning
the bad roads in certain areas: and
NOW, THEREFORE, BE IT RESOLVED, on motion of Mr. Apperson seconded by
Mr. O'Neill, that the Building Inspector be authorized and directed to
withhold the issuance of Occupancy Permits on all dwellings which fronton
roads which have not been hard surfaced and approved by the County.
Ayes: Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that the
proposed contract with the Highway Department for the payment of a portion
of utilities costs due to the contraction of Route 288 at the County Airport
be and it hereby is approved. '
Ayes: Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that this
board notify the Lemon Tree Motel of the availability of sewers for 60
additional motel units at the corner of Willis and 1-95.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Myers, seconded by Mr, Homer, it is resolved that the
Chairman and Clerk of this Board be, and they are hereby authorized and
directed to execute and deliver a good and sufficient deed to Marshall W.
Cole, Jr. conveying three (3) acres of the County Airport Industrial Park
land upon the terms and conditions set forth in his offer in writing Dated
October 9 1972.
Ayes: Mr. Horner, Mr. Apperson, and Mr. Myers.
On motion of Mr. Myers, seconded by Mr. Horner, it is resolved that this
Board accepts the offer of George O. Gratz, Inc. set forth in its proposal
dated November 2~, 1972 to purchase 2.52523 acres of the Chesterfield Airport
Industrial Park Iand upon the terms and conditions therein for the purchase
price of $10,000.00 per acre. BE IT FURTHER RESOLVED, THAT THE COMMONWEALTH,S
Attorney petition the Circuit Court of Chesterfield County, Virginia, for
approval and ratification of this sale of land by the County to George O. Gratz,
Inc. and on such approval the Chairman and Clerk are hereby authorized and
directed to execute a good and sufficient deed therefo.
Ayes: Mr. Horner, Mr. Apperson and Mr. Myers.
On motion of Mr. Myers, seconded by Mr. Horner, it is resolved that this Board
accepts the c~er of W. Eugene Glenn, Inc. set forth in ~s proposal dated
September 20, 1972, to purchase 2.25 acres of the Chesterfield Airport
Industrial Park land and the terms and conditions therein for the purchase
pri~e of $10,000.00 per acre.
Be it further Resolved that the Commonwealth,s Attorney petition the
Circuit Court of Chesterfield County, Virginia, for approval and ratification
of this sale of land by the County to W. Eugene Glenn, Inc. and on such
approval the Chairman and Clerk are hereby authorized and directed to execute
a good and sufficient deed therefor.
Ayes: Mr. Horner, Mr. Apperson and Mr. Myers.
On motion of Mr. Horner, seconded by Mr. Myers, it is resolved that this
Board accepts the offer of L. R. Cobaugh, set forth in his proposal dated
October 2, 1972, to purchase 1.25 acres of the Chesterfield Airport Industrial
Park land upon the terms and conditons therein for the purchase price of
$10,000.00 per acre.
Be it Further Resolved, that the Commonwealth,s Attorney petition the Circuit
Court of Chesterfield County, Virginia, for approval and ratification of'
this sale of land by the County to L. R. Cobaugh, and on such approval the
Chairman and Clerk are hereby authorized and directed to execute a good and
sufficient deed therefor.
Ayes: Mr. Horner, Mr. Apperson and Mr. Myers.
There was read a letter from Dr. W. P. Wagner, Director of the Health
Department, advising the Board that on January 4, 1973 there would be a
meeting to discuss the separation of Amelia County and the City of Colonial
Heights from the Chesterfield Health District.
Ayes: Mr. Horner, Mr. Apperson and Mr. Myers.
On motion of Mr. Myers, aeconded by Mr. Apperson, it is resolved that the
Chairman and Clerk be and they hereby are authorized to sign a quitclaim
deed for Lot 13, Block D~ Section E, of Salisbury, quitclaiming the right
to make reasonable use of adjoining land for construction and maintenance
of public utilities.
Ayes: Mr. Horner Mr. Myers Mr. Apperson and Mr. O'Neill.
On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that since
a Use Permit was granted for a turkey shoot to W. Thomas Mayes, Jr. on a
parcel of land north of Route 10 as shown on Tax Map 117-6 (1) Parcel 3.
And since there ~s a special prohibition about Sunday shooting, it is resolved
that the prohibition against Sunday shooting be lifted since it is apparent
that no harm will come to anyone in this area because of this fact.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Apperson, seconded by Mr. O'Neill, it is resolved that th
amount of $4,745,971.00 be appropriated for the month of January 1973 to the
following funds:
Fund Number Name Amount
11 General Fund $1,579,765
13 Library 30,000
14 Law Library 500
15 Roads 3,000
17 County Garage 16,150
21 Welfare Fund 95,600
22 Nursing Home 55,300
31 Ettrick Sanitary District 3,000
41 School Operating 2,536,256
48 Bond Money - Schools 10,000
60 Water Revenue 50,000
61 Water Operating 70,300
62 Water Debt 0
63 Water Impr., Repl. & Ext. 50,000
64 Water Construction 0
66 Meter Installation 60,000
70 Sewer Revenue 50,000
71 Sewer Operating 36,000
72 Sewer Dept 0
73 Sewer Impr., Repl. & Ext. 10.0f.000
Grand Total $4,745,971
Ayes:
Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. O'Neill, seconded by Mr. Apperson, it is resolved that
the Ordinance for Cable TV be introduced at this meeting for a public
hearing on February 28, 1973 at 2:00 P.M.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill
On motion of Mr. Myers, seconded by Mr. O'Neill it is resolved that this
Board go into Executive Session. '
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
186
Reconvening:
On motion of Mr. O'Neill, seconded by Mr. Horner, it is resolved that this
Board appoints Dr. B. Rowland Freasier, Jr. to fill the vacancy on the
Board of Directors of the John Tyler Community College.
Ayes: Mr. Horner, Mr. Myers, Mr. Apperson and Mr. O'Neill.
On motion of Mr. Myers, seconded by Mr. O'Neill, it is resolved that this
Board adjourns at 6:00 P.M. to 4:30 P.M. on January 8, 1973.
Secretary
Chairman