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10/24/01 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: October24, 2001 Item Number: 5.A. Subject: Resolution Recognizing Joan S. Swearengin Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of Resolution. Summary of Information: WHEREAS, Mrs. Joan Swearengin will retire from Chesterfield County's Department of Utilities on November 1, 2001; and WHEREAS, Mrs. Swearengin began her public service with Chesterfield County on June 15, 1964 as a Clerk Stenographer in the Real Estate Assessor's office and began working for the Utilities Department on April 21, 1969; and WHEREAS, in recognition of her unique aptitude, attitude and attention to detail and her desire to perform well, Mrs. Swearengin received successive promotions within the Utilities Department including Clerk Stenographer II, Utility Information Specialist, and to Engineering Assistant where she has diligently served in that capacity since 1986; and Preparer: ~ · Title: Assistant Director Attachments: I----] Yes No 0001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 WHEREAS, due to her extensive knowledge of Utilities Department processes and procedures Mrs. Swearengin has made numerous suggestions which have resulted in process improvements and enhanced customer service; and WHEREAS, throughout her career Mrs. Swearengin has maintained a personal objective to ensure that the Utilities Department and the citizens were well served; and WHEREAS, Mrs. Swearengin possesses the ability to view situations from the perspective of others and has consistently exceeded the expectations of her job by going the extra mile in providing service to the customer and has frequently received compliments from the development community for the assistance she provided; and WHEREAS, Mrs. Swearengin received the Joseph E. Pittman, Jr. award for having the longest continuous full time service to the citizens of Chesterfield County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mrs. Joan Swearengin and extends on behalf of its members and the citizens of Chesterfield County, their appreciation for her 37 years and 4 months of exceptional service to the County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Swearengin and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 24, 2001 Item Number: Sub!ect: Joseph E. Pittman, Jr. Award for Continuous County Service County_ Administrator's Comments: S.B. County Administrator: Board Action Reauested: Presentation of the Joseph E. Pittman, Jr. Award for Continuous County Service. Summary of Information: The "Joseph E. Pittman, Jr., Award for Continuous County Service" was established in March 1996 with the retirement of Chief Pittman. At that time it was presented to Mrs. Grace Kidd of the Treasurer's Office. With the retirement of Mrs. Kidd, the award was then passed to Mrs. Joan Swearengin of the Utilities Department. Now with the retirement of Mrs. Joan Swearengin, the award will be passed to Mrs. Evelyn Price, who has been with the Treasurer's Office since July of 1967. Preparer: ~-- Lisa H. Elko Attachments: Yes No Title: Clerk to the Board O..~OB CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 24, 2001 Item Number: 5.c. Subiect: Resolution Recognizing Rogar International Corporation for Their Contribution to Chesterfield County by Naming Them the Chesterfield County Small Business of the Year 2001 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Based upon the Board's approved Business Appreciation Award criteria, the Board gives four awards annually, one each to Large, Medium and Small Business, and one to the Developer of the year. The committee submits Rogar International Corporation located at 12738 Oak Lake Court for your approval as the recipient of Chesterfield's 2001 Small Business Appreciation Award. Rogar International has demonstrated its dedication and commitment as small business of the year to the community of Chesterfield. G. Dunn Attachments: Yes ~-~ No Title: Director, Economic Development RECOGNIZING ROGAR INTERNATIONAL CORPORATION AS THE 2001 SMALL BUSINESS OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the County's economy and its citizens; and WHEREAS, Rogar International Corporation, located at 12738 Oak Lake Court in Chesterfield County, was founded by Mr. Robert Crist in 1975 and, after a review of over 20 cities, moved from Texas to Richmond, Virginia in 1989; and WHEREAS, the company's mission has remained the same over the past 25 years: to design, manufacture and market top-quality consumer products; and WHEREAS, Rogar began producing a line of unique wine openers and added a full line of pot racks a few years later, and its focus on fine craftsmanship, excellent customer service, innovative packaging and prompt delivery has enabled the company to meet the high standards of specialty retailers and upscale shoppers alike; and WHEREAS, the company most recently has built 66,000 square feet of office, warehouse and factory space on six acres of land in Chesterfield County, with another 20,000 square feet to be built in the near future, creating 40 to 50 jobs in the County with the recent move to the facility on Oak Lake Court; and WHEREAS, Rogar has donated products for various charitable organizations, including Richmond Planned Parenthood, Maymont Foundation, the Kidney Foundation of Virginia, and Saint Jude Children's Research Hospital. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Rogar International Corporation and expresses appreciation, on behalf of the County, for its many contributions by recognizing it as the 2001 Small Business recipient of the Chesterfield County Business Appreciation and Recognition Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Rogar International Corporation and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0 )05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: October 24, 2001 Item Number: 6. Subject: Work Session on Proposed 2002 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: None Summary of Information: Materials containing background information as well as the proposed 2002 Legislative Program will be forwarded separately. Preparer:. ~a~nn Curtin Title: Director, Intergovernmental Relations Attachments: Yes No 0~06 0 0 0 0 ("D 0 (~ 0 0 ("D 0 0 · 0 (1) I,I~, 0 0 © 0 ('1) ('1) (1) F.~ 0 ('D 0 0 © 0 0 0 0 ('1) 0 0 0 (1) F~ o ~ ~ I I I I--,~ · 0 o ~ © CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 24, 2001 Item Number: 8.A. Subject: County Administrator's Comments: Streetlight Installation Approval County Administrator: Board Action Requested: This item requests Board approval of a New Streetlight Installation in the Bermuda District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Preparer: CONTINUED NEXT PAGE _~R~--~c__~ ~. ~~_~'~ Title: _--7-- r~~lsh Director, Environmental Enqineerinq Attachments: Yes r--] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information' (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: In the Greenbriar Subdivision: Dunkirk Drive and Windward Drive Cost to install streetlight: $992.61 Does not meet minimum criterion for vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000~ STREETLIGHT REQUEST Bermuda District Request Received: March 21, 1998 Estimate Requested: March 21, 1998 Estimate Received: October 3, 2001 Days Estimate Outstanding: 1292 NAME OF REQUESTOR: Mrs. Mickey Backus ADDRESS: 4605 Windward Drive Chester, VA 23831 526-5320 REQUESTED LOCATION: Dunkirk Drive and Windward Drive Installation Cost: $992.61 Policy Criteria: Intersection: Vehicles Per Day: Petition: Qualified Not Qualified, less than 600 VPD Qualified Requestor states: "There has been some vandalism in the neighborhood. Our area is extremely dark at night. The light would probably help to deter some of the vandalism." 0.009 Street Light Request Map Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the ChesterJieM County Environmental Engineering Department. 0(~10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 24, 2001 Item Number: 8.B.l. Subject: Nominations/Appointments to the Drug and Alcohol Abuse Task Force County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the Drug and Alcohol Abuse Task Force. Summary of Information: The purpose of the Drug and Alcohol Abuse Task Force is to study the nature and extent of substance abuse within the County and to make recommendations to the Board of Supervisors to prevent or eliminate such problems. The terms of Task Force members are at the pleasure of the board. Supervisor Warren has recommended that Mr. Art Semon be appointed representing the Clover Hill District. Supervisor McHale has recommended that Mr. Homer Garr be appointed representing the Bermuda District. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: __ Title: Director, Youth Services Attachments: Yes ~ No CHESTERFIELD COUNTY DRUG AND ALCOHOL ABUSE TASK FORCE APPLICATION FOR APPOINTMENT ~-~~ss: ~f~mo. /o ~ ~ ~ eom Why are you interested in serving on the Drag and Alcohol Abuse Task Fo[ce? What special interests or qualifications would you like the Board of Supervisors to know about you in considering your nomination for appointment? I commit to attend Task Force meetings re~arly~d devoteflime to fulfill Force. I'~ ~~~~ ~ SIGNED: the responsibilities of the Task Please return this form to Sharyl Adams, Chesterfield Youth Services, P.O. Box 40, Chesterfield, VA 23 832. CO~TY DIS~CT: ~ ~m~O ~ WO~ ~D~SS: (if student, school you attend) CHESTERFIELD COUNTY DRUG AND ALCOHOL ABUSE TASK FORCE APPLICATION'FOR APPOINTMENT SEP 2 7 WORK TELPHONE: E-MAIL ADDRESS: ll Why are you interested in serving on the Drug and Alcohol Abuse Task Force? What special interests or qualifications would you like the Board of Supervisors to know about you in considering your nomination for appointment? I commit to attend Task Force meetin_.gstregularly andff, ev~fulfill the responsibilities of the Task Force. SIGNED: ! Please return this form to Sharyl Adams by mail, fax or email. Chesterfield Youth Services, P.O. Box 40, Chesterfield, VA 23832; fax 748-1099; adamss~_,¢o.¢hesterfield.va.us OC ~.~ 2000 CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 24, 2001 Item Number: 8.B. 2. Subject: Nominations/Appointment/Reappointment of Mrs. Terry Byers as Member to the Solid Waste Advisory Committee (SWAC) County Administrator's Comments: County Administrator: Board Action Requested: Request the board appoint Mrs. Terry Byers from the Bermuda District to serve as an at large member on the Solid Waste Advisory Committee. Mr. Jack McHale, Supervisor of Bermuda District, supports this appointment. Summary of Information: Mrs. Byers has expressed interest in the County's recycling program, litter prevention efforts, and solid waste collection and disposal. She further expressed interest in serving on a board, commission or committee to put her interests and energies to work for the County. The Solid Waste Advisory Committee does not limit the number of members and should involve the talents of this interested citizen. Member Term Expires Mrs. Terry Byers December 31, 2002 Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board Members present. Nominees are voted on in the order in which they are nominated. Preparer: ~ Title: Director of General Services ~,~.~Fran~ Attachments: ~]Yes No 0014. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 24, 2001 Item Number: 8.C.1. Subject: Authorize the County Administrator or His Designee to Execute a Law Enforcement Mutual Aid Agreement with Henrico County County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator or his designee to execute the Law Enforcement Mutual Aid Agreement with Henrico County. Summary of Information: Chesterfield County has been involved in discussions with Henrico County on a revised version of the existing law enforcement mutual aid agreement. Henrico and Chesterfield had previously entered into an agreement that has recently expired. The attached agreement has been revised to include revision of state code references, the addition of a simple procedure by which mutual aid can be requested, a reference to a region wide communications channel/system, the designation of "command staff" as the level of authority that can request mutual aid in the absence or incapacitation of the chief law enforcement officer, and substitution of a "no expiration" clause in lieu of the current four (4) year expiration term. The County is presently a party to a similar agreement with Colonial Heights, Hopewell, Petersburg and Prince George. The County Attorney's Office has reviewed the attached agreement and approved it as to form. Preparer: Col. Carl R. Baker Title: Chief of Police 1222:54833.1 Attachments: Ycs ----]No LAW ENFORCEMENT MUTUAL AID AGREEMENT This AGREEMENT is made this day of and between the COUNTY OF HENRICO, VIRGINIA CHESTERFIELD, VIRGINIA. and the , 2001, by COUNTY OF WHEREAS, Code of Virginia §§ 15.2-1724, 15.2-1730, 15.2-1730.1, and 15.2- 1736 authorize localities and sheriffs to assist each other and to enter into reciprocal agreements for cooperation and to furnish certain law enforcement services; and WHEREAS, the COUNTY OF HENRICO and the COUNTY OF CHESTERFIELD have determined that the provision of law enforcement aid across jurisdictional lines will increase the ability to preserve the safety and welfare of the entire area; and WHEREAS, it is deemed to be mutually beneficial to each jurisdiction to enter into an agreement concerning mutual aid with regard to law enforcement; and WHEREAS, the parties desire that the terms and conditions of Law Enforcement Mutual Aid be established. WITNESSETH That for and in consideration of the mutual benefits to be derived by the COUNTY OF HENRICO and the COUNTY OF CHESTERFIELD from a Law Enforcement Mutual Aid Agreement ("Agreement"), the COUNTY OF HENRICO and the COUNTY OF CHESTERFIELD covenant and agree with the other, pursuant to proper resolution approved by each jurisdiction, as follows: The parties will endeavor to provide reciprocal law enforcement support within the capabilities available at the time the request is made and within the terms of this Agreement. Page 1 of 4 LAW ENFORCEMENT MUTUAL AID AGREEMENT No party to this Agreement shall be liable to the other party for any loss, damage, personal injury, or death to law enforcement personnel or equipment resulting from the performance of this Agreement, whether such occur within or outside the jurisdictional boundaries of the parties, nor for expenses arising out of assistance provided pursuant to this Agreement, unless otherwise agreed to by the parties. Requests for assistance pursuant to the terms and conditions of this Agreement shall be made to and authorized by the Chiefs of Police from whom assistance is sought or, in his or her absence or incapacitation, any member of his or her command staff. Such requests may be made in person or by electronic means, provided that the identity of the requestor is verified if electronic means are used. The personnel of the requested jurisdiction shall report to and render assistance under the direction of the Chief of Police of the requesting jurisdiction, except that the ultimate control of the personnel of any party rendering assistance shall rest with the officers or supervisors of such personnel. The parties shall be responsible for maintaining a radio communications system for use by the requested jurisdiction. Use 'of the Statewide Interdepartmental Radio System (SIRS) or other region-wide communications channel or system as a link between the communications or dispatch centers of each jurisdiction shall constitute fulfillment of this requirement. The services performed and expenditures made pursuant to this Agreement shall be deemed to be for public and governmental purposes and all immunities from liability enjoyed by the parties, their agents and employees within their respective jurisdictions shall extend to participation in rendering assistance pursuant to this Agreement. It is understood that for the purpose of this Agreement, the personnel of the responding parties are rendering aid once they have entered the jurisdictional boundaries of the party receiving assistance. Page 2 of 4 00;1.7 LAW ENFORCEMENT MUTUAL AID AGREEMENT Officers responding to this Agreement shall have all necessary authority to enforce the laws of the Commonwealth of Virginia and to perform the other duties of a law enforcement officer. Such authority and all actions pursuant to this Agreement shall be in conformance with the Code of Virginia §§ 15.2-1724, 15.2- 1730, and 15.2-1736, including future amendments, and all other applicable laws and regulations. This Agreement repeals and supersedes all previous written Agreements or oral understandings relating to the .provision of reciprocal law enforcement services. This Agreement represents the sole document regulating the provision of reciprocal law enforcement services between parties. This Agreement shall be effective from the date of execution, until terminated by either party or his or her successors, giving thirty (30) days prior written notice of termination to the other party. 10. Any notice required by this Agreement shall be deemed effective if given by registered or certified mail, return receipt requested, or by other receipted delivery, to the other party at their regular address of record. Page 3 of 4 0k; ~L~ LAW ENFORCEMENT MUTUAL AID AGREEMENT The signatures of the parties are set out below in acknowledgement of this Agreement: Lane B. Ramsey County Administrator County of Chesterfield, Virginia Chief of'Police County of Henrico, Virginia Carl R. Baker Chief of Police County of Chesterfield, Virginia Approved as to form: James T. Moore, III Assistant County Attorney County of Henrico, Virginia Wendell C. Roberts Assistant County Attorney County of Chesterfield, Virginia Page 4 of 4 O0 ~.9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of i Meeting Date: October 24, 2001 Item Number :8.C. 2. a. Subject: Set a Public Hearing Date to Consider the Conveyance of a License Agreement Between the County of Chesterfield, Virginia and the Capital Area Soccer Association for the Use of and Improvement of the Chesterfield County Fairgrounds Exhibition Building County Administrator' s Comments:n County Administrator: Board Action Rec~uested: The Board of Supervisors is requested to set a public hearing date of November 28, 2001 to consider the conveyance of a license agreement for the use of and improvement of the fairgrounds exhibition building. Summary of Information: The five-year license agreement with Capital Area Soccer Association has expired. The previous agreement allowed the opportunity for CASA to build an indoor soccer facility (cost $30,000} and run the winter league indoor soccer program for adult and youth players. CASA would like to continue use of the facility and will fund improvements to the exhibition hall for storage facilities in return for the opportunity. The indoor program runs from approximately January through March and does not interfere with other existing programs, f ~ Preparer: /~~~1~ '" Title: Director, Parks and Recreation Mi~haeli .~Golden Attachments: --~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA Meetin~l Date: October 24, 2001 Item Number: S.C.2.b. Subject: Set Public Hearing Date to Consider FY03 Enhancement Projects County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to set November 28, 2001, as a public hearing date to consider FY03 Enhancement Projects. Summary of~nformation: The Virginia Department of Transportation (VDOT) Enhancement Program is intended to creatively integrate transportation facilities into the surrounding communities and the natural environment. Projects eligible for funding include pedestrian and bicycle facilities, pe.destrian and bicycle educational/safety activities, scenic easements, historic highway projects, landscaping, historic preservation, rehabilitation of historic buildings, preservation of railroad corridors, removal of outdoor advertising, archeological planning and research, mitigation of pollution due to highway runoff, and establishment of transportation museums. A $19 million per year statewide Enhancement Fund has been established for VDOT to carry out the program. Transportation Enhancement Projects are financed with 80% VDOT funds and a minimum 20% local match. The local match is usually provided from County funds, from others and/or by in-kind contributions. VDOT staff will evaluate project applications and make a recommendation to the Commonwealth Transportation Board for inclusion in the FY03-FY08 Virginia Transportation Development Plan. (Continued on Page 2) Preparer: ~/~~ ~- Title: Director of Transportation ~ ~ R.J. McCracken AgenS06 Attachments: Yes No ~ 0 (.}~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (continued) The proposed FY03 Enhancement Projects (see Attachments A and B) are the same as those approved by the Board for FY02 with the following changes: The Halloway Avenue Sidewalk project, Phase II has been deleted. This project was funded last year and will involve the construction of a portion of sidewalk along Halloway Avenue. The Centre Street Streetlights project has been deleted. It was completed with the road improvements. · The Halloway Avenue Sidewalk project, Phase III was added. Phase III will allow construction of additional sidewalk along Halloway Avenue. The Salem Church Road Sidewalk project (Public Phase), along the east side of the road between Chanson Road and Sara Kay Drive, has been deleted. It has been constructed. The Spirea Road Sidewalk project, from Mountain Laurel Drive to Sunflower Lane has been added. · Project costs have been updated to reflect current estimates. Each year the Board must reconfirm support for requested enhancement projects by adopting a resolution of support which guarantees the County will provide the local match. If the Board wishes to request enhancement funds for the five proposed FY03 priority projects listed on Attachment A, a resolution of support must be adopted for these projects and the Board would need to designate funds for the local matches. Unless the Board directs otherwise, projects listed on Attachment A under "Other Projects" will not be submitted for funding consideration this year. These other projects will stay on the "Proposed Enhancement Project" list for the Board's consideration in the future. Recommendation: Staff recommends the Board set November 28, 2001, as the public hearing date to consider FY03 Enhancement Projects, and authorize the advertisement for that hearing. District: Countywide CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: October 24. 200'1 Number Bud.qet and Mana.qement Comments: This request is to schedule a public hearing to consider the FY03 Road Enhancement Projects. These projects require a 20% local match. The five priority projects would require local matches as follows: $48,000 for the Point of Rocks Bike Trail, phase I, $10,000 for Genito Road Streetlight Project, $94,000 for the Cogbill Road Sidewalk (Meadowbrook HS to Meadowdale Library), $70,000 for the Halloway Avenue Sidewalk, Phase III project, and $80,000 for the Walton Park Sidewalk (Watch Hill Road and North Woolridge Road). The balance in the FY02 General Road Improvements account is $1,019,422. Staff recommends approval of the transfer of up to $302,000 from the General Road Improvements Account, subject to VDOT approval and match for these specific projects. Should these projects be approved by VDOT, the remaining balance in the General Road Improvements account after the required County matches will be $717,422. Preparer: ~~ [-~. i ~ Title: Director, Bud.qet & Mana.qement Rebecca T. Dickson OE~3 CHESTERFIELD COUNTY PROPOSED FY03 ENHANCEMENT PROJECTS Estimated Cost Priority Projects: Point of Rocks Bike Trail, Enon Church Rd. from Point of Rocks Park to Enon Library, Phase I (preliminary engineering) of $1.3M project Genito Road Streetlights - Fox Chase Lane to Watercove Road $50,000 Cogbill Road Sidewalk - Meadowbrook HS to Meadowdale Library, $470,000 Phase I of a $0.82M project Ha!!_'c'::2:,' A:'e.-.'_'e _e!de'::a!~ Pha"e !! _"f $~ M prej~_ct $2~5,990 Halloway Avenue Sidewalk - Phase III of $1.3M project $350,000 Walton Park Sidewalk, between Watch Hill Rd. and Nodh Woolridge Rd., $400,000 Phase II of a $1.1 M project Other Projects: ~_~_!em Ch'_';ch P.c~_d S!de';.'a!~ P'_'b!!c Pha_"e ef $0.3_~.~.". ~;oject ,~-~. -,---nnn Cogbill Road Sidewalk, from School Board Facility to Hopkins Rd. $225,000 Spirea Road Sidewalk - Mountain Laurel Dr. to Sunflower Lane $500,000 Chesterfield Avenue Sidewalk Safety Improvements $95,999 Phase I $300,000 Hickory Road Sidewalk - Ravensbourne Dr. to Woodpecker Rd., $400,000 Phase I of $1.2M project East River Road Sidewalk and Pedestrian Trail (RR RW to River) $900,000 Wesffield Road Sidewalk, between Sycamore Square Dr. and Winterfield Rd. $500,000 Phase I of $1M project VSU Entrances Landscaping $140,000 Route 10 Streetscaping (Courthouse Complex), between Centralia Rd. and Beach Rd. $670,000 Phase II Route 10/I-295 Landscaping $50,000 Route 360 Landscaping, Route 288 to Swift Creek $70,000 Ce.-.t.-c ~_treet e_t.-_--_ct!!gh? Countywide Gateway Project $220,000 Robious Road Streetlights, between Huguenot Rd. and Salisbury Rd., $50,000 Phase I Route 360 Streetlights, Old Hundred Rd. to Woodlake Village Pkwy. Dutch Gap Conservation Area Trail and Pedestrian Bridge Pocahontas State Park Perimeter Trail Powhite Parkway/Route 288 Sight & Sound Barriers - Phase I $240,000 $200,000 $150,000 $340,00O $1,000,000 Local Match Appropriations $48,000 $10,000 $94,0OO $57,999 $70,000 $80,000 ATTACHMENT A OOk 4 Proposed FY03 Priority Enhancement Projects Chesterfield County Walton Park Sidewalk, Phase Genito Road Streetlights Cogbill Road Sidewalk Meadowbrook HS to Meadewdale Library ike Trail Halloway Avenue Sidewalk, Phase 11~ ATTACHMENT B CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 24, 2001 Subject: Item Number: Set Public Hearing for November 28, 2001 to Consider the Adoption of an Ordinance to Amend the Floodplain Ordinance Relating to the Implementation of Swift Creek Reservoir Watershed Master Plan County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for November 28, 2001 to consider the adoption of an ordinance to amend the Floodplain Ordinance relating to the implementation of Swift Creek Reservoir Watershed Master Planter Plan. Summary of Information' On March 14, 2001, the Board of Supervisors referred to the Planning Commission a proposed amendment to the Floodplain Ordinance that would prohibit certain activities in designated floodplain corridor areas in the Swift Creek Reservoir Watershed. The ordinance amendment was one of three proposed ordinance changes necessary to implement the Watershed Management Plan and Maintenance Program for Swift Creek Reservoir that was adopted by the Board on October 25, 2000. This Plan designates these floodplain corridor areas as regional best management practices (BMP) facilities. The Commission conducted a public hearing on the matter on May 15, 2001 and held two work sessions to consider the issue. Further, staff conducted a public meeting with property owners who would be affected by the proposed measure. After consideration of the proposed amendment, the Planning Commission, at their meeting of/August 21, 2001 voted to recommend denial of the proposed ordinance amen_Vents. A memorandum from the Commission elaborating on the reasons for.~s recommendation will be forwarded to the Board with the packet fo~i~November~/ 28, 2001 meeting. Preparer: '~-~/-,"~.,--.....~ .~.~_., .-, ~" Title: Water Quality Administrator / Jo~rySalvati -- -- Attachments: Ycs No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 24, 2001 Item Number: 8.C. 2.d. Subject: Set a Public Hearing to Consider an Ordinance Relating to Private On-Site Sewage Evaluations County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends a Public Hearing be set for November 14, 2001 to consider an ordinance relating to on-site sewage evaluations. Summary of Information: The 2001 General Assembly passed legislation requiring local health departments to act on septic system applications which use land test results provided by private on-site inspectors within 15 days for single lot requests and within 60 days for multiple lot requests. The current County ordinance contains no time limits for actions on septic system applications that use either publicly or privately procured land test results. Currently, only 10% of septic system permit applications in the County use land test results from private on-site inspectors. The proposed ordinance will impose the 15 day or 60 day action period for all such applications but will allow the Director of the Health Department to extend the action period for applications using test results from health department staff, if needed. Pre pa rer: _~f.,~.x,---].-~ ~/k_ (.. ~,,~ Steven L. Micas Attachments: Yes ~No Title: County Attorney 0822: 55022.1(55030.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 12-15 RELATING TO SEPTIC T32qKS AND SEPTIC SYSTEMS Sec. 12-15. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 12-15 of the Code of the CounO; o_f Chesterfield, 1997, as amended is amended and re-enacted to read as follows: Same-Applications; fee; expiration. ooo (a) health department and the applicant shall furnish the following information: (1) (2) (3) (4) (5) (6) (7) The application for a permit required by the preceding section shall be made to the Descriptions, location and dimensions of the land or lot where the septic tank drainfield system will be installed. Approximate location of the proposed dwelling on the lot. Number of bedrooms in the proposed dwelling. Whether the dwelling will have automatic laundry, dishwasher or garbage disposal. A description of the water supply. When required by the county health department, a plat showing the location of existing buildings, water supply and sewage disposal in the area of the septic tank drainfield system. Results of percolation tests and soil evaluations of specific lots if requested by the health department. Percolation tests shall be performed in accordance with procedures of the state department of health. (b) Percolation tests must be conducted by persons approved by the county health department. Such approved persons shall conduct such tests when requested by the health department at the expense of the owner, and the results of the test shall be submitted to the county health department. 1222:55030.1 0{3:88 c.(_9.) The Director of Health, or his designee, shall approve or deny an application for permit within 15 days of the submission of a complete application for a single lot request or within 60 days of the submission of a complete application for a multiple lots within a subdivision. The period for action may be extended if the application uses test results or soil evaluations from county health department staff. (ed) After an individual sewage disposal system permit application is approved, but before the permit is issued, the applicant must pay to the county health department a permit fee in the amount of $125.00. Permits shall expire 18 months after they are issued. No person shall install an individual sewage disposal systems until the expired permit is renewed in writing by the health department. No additional fee is required for renewal. (2) That this ordinance shall become effective immediately upon adoption. 1222:55030.1 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 24, 2001 Item Number: 8.C.2.e. Subject: Set a Public Hearing to Consider Amendments to Sections 9-143 and 9-174 of the Code of the County of Chesterfield Relating to the Collection and Remittance of Telephone, 911, and Consumer Utility Taxes County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for November 14, 2001 to consider amendments to Sections 9-143 and 9-174 of the Code of the County of Chesterfield. Summary of Information: The General Assembly has made recent changes to the Code of Virqinia with respect to the timing of collection and remittance of various consumer utility taxes. Accordingly, the County Code must be revised to make it consistent with state law. The proposed amendments will make the amount of telephone utility and E911 taxes billed by a service provider due by the last day of the month following billing. Gas and electric utility taxes collected by a service provider shall be due by the last day of the month following collection. The amendments also clarify that 911 taxes should be remitted to the Commissioner of Revenue instead of the Treasurer. Staff recommends setting a public hearing to consider these amendments. Preparer: Steven L. Micas Title: County Attorney 0614:55050.1 (54687.1) Attachments: Ycs [~No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 9-143 AND 9-174 RELATING TO BILLING, COLLECTION AND REMITTANCE OF TAX BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 9-143 and 9-174 of the Code of the Count_ of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-143. Collection and remittance by seller. Every telephone service seller shall collect the tax imposed at the time of collecting its service purchase price an shall pay L,,. tyglul~ 1.11~ ta~l. uay tjx ux~ ~w~,tjnu ~,al~,llua~ nitjlll. H [HClgat~.~: rem to e comm ss oner o revenue no later than the last day of each month the amount of the tax billed during the preceding month together with the name and address of any purchaser who has refused to pay the tax. The required report shall be in a form prescribed by the commissioner of revenue coua;y adiuini$~rator. 00o Sec. 9-174. Billing, collection and remittance of tax. All service providers under this article shall bill the applicable consumer tax to all users who are subject to the tax and shall remit the same to the commissioner of the revenue for the county on a monthly basis. Service providers collecting a tax pursuant to § 9-171 shall remit no later than the last day of each month the amount of the tax billed during the preceding month. Service providers collecting a tax pursuant to § 9-172 shall remit monthly no later than the last day of the succeeding month of collection. Such taxes shall be paid by the service provider to the commissioner of the revenue for the county in accordance with applicable state code and remitted in a form approved by the commissioner of revenue. Any tax paid by the consumer to the service provider shall be deemed to be held in trust by such provider until remitted to the county. Failure of the service provider to remit consumer taxes on a timely basis shall subject the service provider to penalties and interest as provided in section 9-6. (2) That this ordinance shall become effective immediately upon adoption. 0614:54687.1 0931 Meetin~l Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 October 24, 2001 Item Number: 8.C. 3. Su~ect: Resolution of Support for the Southeast High Speed Rail Service County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution supporting southeast high speed rail service. Summary oflnformation: The Virginia Department of Rail and Public Transportation (VDRPT) will conduct public hearings at 7:00 p.m. on November 7 and 8, 2001, at the Science Museum of Virginia and Appomattox Regional Governor's School Auditorium, respectively. Prior to the public hearings, there will be an open-house from 5:00 p.m. to 7:00 p.m. to review project documents. The purpose of the hearings is to present information relating to the Tier I, Environmental Inventory Study for the Southeast High Speed Rail project and receive comments from local government officials and citizens that will assist in developing the project further. The North Carolina Department of Transportatio% with assistance from VDRPT, is leading the effort in completing necessary environmental studies for the Southeast High Speed Rail project. (Continued on next page) Preparer: yR.J. McCracken Agen508 Title: Director of Transportation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) At the April 4, 2001, Board meeting, VDRPT made a presentation to the Board on high speed rail. At that meeting the Board expressed several positions relating to high speed rail: Access to high speed rail service should be provided in Chesterfield County. The Ettrick/Virginia State University, Petersburg and Chester areas should be given consideration. High speed rail should be planned and constructed to accommodate future light rail service in Chesterfield County. The southeast high speed rail service should be planned to accommodate the proposed Petersburg to South Hampton Roads high speed rail service. There was no support for high speed rail service using the abandoned rail road right-of-way in Chesterfield because of the impacts on adjoining neighborhoods, impacts on an existing park facility, and impacts on future thoroughfare plan roads. Funds for high speed rail must not be provided by diverting funds from highway improvements. Recommendation' Staff recommends the Board adopt the attached resolution of support for Southeast High Speed Rail service and forward the resolution to VDRPT. District: Countywide WHEREAS, the development of high speed rail service between Washington, D.C. and Charlotte, North Carolina and between Petersburg and South Hampton Roads will help promote economic development in Virginia and North Carolina; and WHEREAS, the North Carolina Department of Transportation in cooperation with the Virginia Department of Rail and Public Transportation has completed the Tier I, Environmental Impact Statement for the Washington, D.C. to Charlotte service. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors supports the development of Southeast High Speed Rail service between Washington, D.C. and Charlotte, North Carolina, and encourages others along the corridor to join Chesterfield County in obtaining funding for this project so that it can be implemented. BE IT FURTHER RESOLVED, that the Board's support is dependent on the following: Access to high speed rail service being provided in Chesterfield County with the Ettrick/Virginia State University, Petersburg and Chester areas being given consideration. High speed rail service being constructed so as to accommodate future light rail service in Chesterfield with stations in the Midlothian/Bon Air and Chester areas. High speed rail service being constructed so as to accommodate the proposed Petersburg to South Hampton Roads rail service. The abandoned railroad right-of-way, referred to as the S-line between Centralia and Petersburg partially owned by Chesterfield County not be ~sed to provide service due to the impacts on adjoining neighborhoods, an existing park facility, and future highway construction. Funds for high speed rail service are not diverted from highway improvements. 0534 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of :3 Meeting Date: October 24, 2001 Item Number: 8.C.4.a. Su~ect: Contract Award for the Genito Road/Woolridge Road Project County Administrator's Comments' County Administrator: BoardAction Requested: The Board is requested to award a construction contract for the Genito Road/Woolridge Road Project, and appropriate $250,000 in additional VDOT reimbursement funds. Summary of Information: When the Board approved the Secondary Six Year Improvement Plan in May 1999, the County Administrator was authorized to enter into the customary VDOT/County project agreement for projects in the plan, which included the Genito Road/Woolridge Road Project. Under the terms of the agreement, the County will perform the tasks required to construct the project and be reimbursed by VDOT for the County's costs. Bids for construction of the project were received on August 21, 2001. Shoosmith Brothers, Inc., submitted the low bid of $1,090,985. The bid was approximately twenty-two percent higher than the engineer's construction estimate for the project. Staff subsequently met with Shoosmith Brothers to determine if the bid could be reduced. A revised bid of $1,030,985 has been submitted. The revised bid is approximately 15% higher than the engineer's construction estimate. VDOT has agreed that the project can be awarded at this price. (Continued on next page) Preparer: ~/~ ~ R.J. McCracken Agen5 0 0 Yes Attachments: [--~ No Title: Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of ;3 The project's total cost including preliminary engineering, right-of-way, construction, contingencies and administration is estimated to be $1,396,000. The Board has previously appropriated $1,146,000 in anticipated VDOT reimbursements for the project. The Board should appropriate an additional $250,000 in anticipated VDOT reimbursements and approve the award of the contract to Shoosmith so the project can be constructed. Recommendation: Staff recormmends the Board: (i) Authorize the award of the construction contract for the Genito Road/Woolridge Road Project to Shoosmith Brothers, Inc.; and (2) Appropriate an additional $250,000 in anticipated VDOT reimbursements for the Project. District: Clover Hill and Matoaca Agen500 October 24, 2001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: October 24. 2001 Number Bud.qet and Manaqement Comments: This request appropriates $250,000 in additional VDOT reimbursements for intersection improvements. The request also includes the award of a road construction contract for this intersection. While the bid was significantly higher than the engineer's construction estimate, the state has agreed to reimburse the County for the bid price. The Board has previously appropriated $1,146,000 in VDOT reimbursements; the request would bring the total project appropriation to $1,396,000. Preparer: ~Z_~.z.~ "~/,D )~'~'~',Title' Director, Budget & Manaqement Rebecca T. Dickson 0037 GENITO ROAD/WOOLRIDGE ROAD AUGUST 21, 2001 BID RESULTS CONTRACTOR Shoosmith Brothers, Inc. TOTAL BID $1,030,985 PROJECT BUDGET Preliminary Engineering $65,950 Right-of-Way $25,328 Construction Bid $1,030,985 Construction Contingency $213,737 Construction Administation $60,000 and Inspection TOTAL $12396,000 APPROPRIATIONS 10/13/99 $446,000 5/23/01 $700,000 Anticipated VDOT 10/24101 $250,000 Reimbursements TOTAL $1,396,000 IATTACI-IMENTA I Genito Road/Woolridcje Road ~ntersection improvement P oject / / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: October 24, 2001 Item Number: ~,~,~,~, Subject: Award Contract for Aerial Photography, Digital Orthophotography, Digital Elevation Model, and Topographic and Planimetric Data for the Update of the County Geographic Information System (GIS) County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to award a contract to Merrick in the amount of $348,990 for providing aerial photography, digital orthophotography, digital elevation model, a digital topographic coverage, and a digital planimetric coverage to update the County's GIS base information and authorize the County Administrator to execute contract documents and appropriation of $298,990 in use of reserves and revenue. Summary of Information: The last aerial photography conducted for the County was in 1989. Later, in 1991, a project was done to create orthophotography from the aerial photography and to obtain a digital elevation model and digital topographic information. In 1991, digital imagery was in its infancy and was quite expensive requiring the County to purchase conventional hard-copy orthophotography. The cost of that project in 1991 was $564,826. With the maturation of the technology, the cost of digital imagery has substantially decreased in the intervening years making a digital product more affordable. Substantial development has occurred in Chesterfield County over the past 12 years causing the existing photography to be inadequate for current use. Additionally, because the existing orthophotography is conventional hard-copy images, it has never been added as a layer to the GIS for use in mapping products. Preparer: Richar~cElfish Attachments- No Title: Director of Environmental Engineering # 0040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Over the past five years, GIS staff has charged customers for GIS products and services and has saved the money from sale of products via a reserve account in order to obtain new photography. The reserve account now stands at a dollar amount that can support the purchase of the above-mentioned products with the addition of $50,000 from the County's Transportation Department from funding obtained through the Richmond Regional Planning District Commission Pass-Through PL and State Funds program. This funding was obtained to update the eastern area of the County's Thoroughfare Plan on the GIS and requires new aerial photography to be purchased to properly update the plan. The Board appropriated the funds for reimbursement for this project on February 21 2001. ' On July 31, 2001, the GIS staff released a Request for Proposal for Digital Imagery Products and Services (RFP #01-5228-8578). Nine firms responded to the RFP. The responses were reviewed by an evaluation team made up of members of the GIS staff, Transportation Department, Information Systems Technology Department, and Purchasing Department. After careful review, it was determined that Merrick was clearly the most qualified of the respondents and the one most clearly able to provide the required services at a reasonable cost. The price would be $348,990 for the five deliverable products. Of the five products, the aerial photography, digital elevation model, and digital topographic layer will be updates to existing data while the digital orthophotographs and the digital planimetric layer will be new data. Staff Recommendations: It is recommended that the Board of Supervisors authorize the County Administrator to execute a contract between the County and Merrick in an amount not to exceed $348,990 to provide aerial photography, digital orthophotography, digital elevation model, digital topographic data, and digital planimetric data to update the data in the County's graphic database of the GIS. Staff is also requesting appropriation of $264,268 in use of reserves and $34,722 in anticipated current fiscal year revenue to be received. District: County Wide CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: October 24. 2001 Number Budqet and Management Comments: This item requests award of a contract to Merrick in the amount of $348,990 for aerial photography and numerous digital products to update the information contained in the County's Geographic Information System (GIS). It has been twelve .years since the last aerial pictures of Chesterfield were taken and in that time the landscape has changed dramatically. During the past five years, revenues collected from the sale of GIS map products have been reserved for this purpose. The balance in this reserve is $264,268. The Environmental Engineering Department also anticipates receiving $34,722 in revenue from map sales in the current fiscal year. This revenue can be used as a source to offset the cost of this enhancement to GIS. This anticipated $34,722 in current fiscal year revenue must be appropriated to supplement the use of the reserve. The final funding source for this project, is a $50,000 grant from the RRPDC for the update of the Eastern Thoroughfare Plan. The existing revenue from map sales of $264,268 plus the expected revenue in the current fiscal year of $34,722 plus the $50,000 grant from RRPDC will fund the proposed contract award. Preparer: /Z.'~ ( ,...lC Title: Director, Budget & Manaqement Rebecca T. Dickson ' 064Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 24, 2001 Item Number: 8.C.5.a. Subject: Request to Quitclaim a Portion of a Sixteen Foot Drainage Easement and a Sixteen Foot Water Easement Across the Property of Bellgrade Senior Development Services, LLC County Administrator's Comments: County Administrator: Board Action Requestsd: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' drainage easement and a 16' water easement across the property of Bellgrade Senior Development Services, LLC Summary of Information: Bellgrade Senior Development Services, LLC has requested the quitclaim of a portion of a 16' drainage easement and a 16' water easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian John ~/V. Harmon Attachments: Yes ~ No I I Title: Right of Way Manager 0043 VICINITY SKETCH Request to quitclaim a portion of a 16' drainage easement and a 16' water easement across the property of Bellgrade Senior Development Services, LLC z DR SILBYRD DR DR pOLO PY 0 DUNNB~O BRIARMONTRD GREEN SPRING RD TR GutL.FORD RD SYDELLE DR z Chesterfield County Department of Utilities Right Of Way Office .--- 0045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 24, 2001 Item Number: e~c.5.b Subject: Request to Quitclaim a Portion of a Thirty Foot Ingress and Egress Easement and a Variable Width Access Easement Across the Properties of Watermill Properties, L.L.C., C. Richard Dobson Builders, Inc., Eagle Construction of Virginia, Inc. and Schaedle Worthington Hyde Properties, L.P. County Administrator's Comments: County Administrator: Board Action Requestsd: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 30' ingress and egress easement and a variable width access easement across the properties of Watermill Properties, L.L.C., C. Richard Dobson Builders, Inc., Eagle Construction of Virginia, Inc. and Schaedle Worthington Hyde Properties, L.P. Summary of Information: Timmons has requested the quitclaim of a portion of a 30' ingress and egress easement and a variable width access easement across the properties of Watermill Properties, L.L.C., C. Richard Dobson Builders, Inc., Eagle Construction of Virginia, Inc. and Schaedle Worthington Hyde Properties, L.P. Public right of way has been dedicated that replaces these easements. Staff has reviewed this request and recommends approval. District: Matoaca Preparer: jo(~n ~. Harmon ' ~ Attachments: Yes ~-] No Title: Right of Way Manager VICINITY SKETCH Request to Quitclaim a Portion of a 30' Ingress and Egress Easement and Variable Width Access Easement Across the Properties of Watermill Properties, L.L.C., C. Richard Dobson Builders, Inc., Eagle Construction of Virginia, Inc. and Schaedle Worthington Hyde Properties, L.P. POWhite Parkway EXtension LON( Chesterfield County Department of Utilities Right Of Way Office NAD 83 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 24, 2001 Item Number: 8.c.5.c. Subject: Request to Quitclaim a Portion of a Sixteen Foot Drainage Easement (Public) Across the Property of 360 Associates Limited Partnership County Administrator's Comments: County Administrator: BoaRAction Reques~d: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' drainage easement (public) across the property of 360 Associates Limited Partnership Summary of Information: 360 Associates Limited Partnership has requested the quitclaim of a portion of a 16' drainage (public) easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer:(:::~~~ ~.,.~, J oh"~' W. Harmon Attachments: Yes ~-~ No I I Title: Right of Way Manager VICINITY SKETCH Request to quitclaim a portion of a 16' drainage easement (public) across the property of 360 Associates Limited Partnership HULL TROphy BUCK CT PL HC DR Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: October 24, 2001 Item Number: 8.c.6.a. Subject: Request Permission for a Fence to Encroach Within a Sixteen Foot Drainage Easement Across Lot 6, Farmview Estates County Administrator's Comments: ¢oun~ Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant John H. Moser and Brenda F. Moser, permission for a fence to encroach within a 16' drainage easement across Lot 6, Farmview Estates; subject to the execution of a license agreement. Summary of Information: John H. Moser and Brenda F. Moser have requested permission for a fence to encroach within a 16' drainage easement across Lot 6, Farmview Estates. This request has been reviewed by staff and approval is recommended. District: Bermuda John W. Harmon Attachments: Ycs No Title: Right of Way Manaqer 0049 VICINITY SKETCH REQUEST PERMISSION FOR A FENCE TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 6, FARMVIEW ESTATES Chesterfield County Department of Utilities Right Of Way Office John It. & Brenda F. Moser 2930 Talleywood Lane DB. 3956 PG. 937 Pin # 796-641-4258-00000 be Licensed v.m,o.~, ~'lot~ \ ~ \ -.~ ~ ~'~ ~~~ -Il Job No.: c~ //, 9~ ~ ? ~1~. C~?~. y~/~/~ ' P, ~NNER8 * ARCHITECTS · ENGINEERS · SURVEYORS · ,1 501 Branchway R{ ad · SuEe 1~ · Richmond. Vi~inia 23236 * (804) 794-0571 · F~ (804,) 794-2635 11038 ~keHdge R a~ay ~ Sure 1 * Ash:~nd, ~rglnla 23005 · (8~) 550.2888 · F~ ,'~ 550-2057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 24, 2001 Item Number: 8.C.6.b. Subject: Request Permission for A Concrete Dumpster Pad with Wood Fencing to Encroach Within a Sixteen Foot Sewer Easement and a Sixteen Foot Drainage Easement and a Concrete Pad with Wood Fencing and a Satellite Dish to Encroach Within a Sixteen Foot Sewer Easement County Administrator's Comments: County Administrator: Board Action Reques~d: Staff recommends that the Board of Supervisors grant Genito Station Associates permission for a concrete dumpster pad with wood fencing to encroach within a 16' sewer easement and a 16' drainage easement and a concrete dumpster pad with wood fencing and a satellite dish to encroach within a 16' sewer easement across its property at 13625 Genito Road; subject to the execution of a license agreement. Summary of Information: Genito Station Associates has requested permission for a concrete dumpster pad with wood fencing to encroach within a 16' sewer easement and a 16' drainage easement and a concrete dumpster pad with wood fencing and a satellite dish to encroach within a 16' sewer easement across its property at 13625 Genito Road. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: J--~o n~W. Harmon Attachments: Yes ~ No I I Title: Right of Way Manager # ClNITY SKETCH REQUEST PERMISSION FOR A CONCRETE DUMPSTER PAD WITH WOOD FENCING TO ENCROACH WITHIN A 16' SEWER EASEMENT AND A 16' DRAINAGE EASEMENT AND A CONCRETE PAD VVlTH WOOD FENCING AND A SA'I~_LU'I~_ DISH TO ENCROACH WITHIN A 16' SEWER EASEMENT Chesterfield County Department of Utilities Right Of Way Office 0058~ J." 40 60 Genito Station Associates 13625 Genito Road DB. 1638 PG.1175 Pin # 729-688-4933-00000 PARKtI~ F'~.OVI~D, 2D PARKIix~ 5P'ACE~ 5HALL BE ]~LINP-.AI'~D HITH 4" l'~41Ti~ LINE~ OHNER, C.-E~IITO STATION P.O. t3OX 5204 RtCh'HONO, VA. 2~220 CONTAC, T: RIC4-1 JOHNSON FAX, (t}O4) ~ IC~4& ADGRE~..~ 1~2:~ ~,ENtTO NO ~ TO 'rI.E EX]STINe Sn'E CONDITIOt,15 ~ ~ FORa ~E01LDII'~ ELEV'ATIOI~ ,L=Nrp. AI4C. E5 DB. 1651 PG.1800 lb' E~,NIT.~' DB. 1659 PG. 1685 A~HALT ~<INe/ORtV~ × HA~RY' ':X. LC. ~ c.-~l~. ROAD TAKEN FROH PLANE, BY AU~TEN ~ROGKEi,~RCYJE, H ~ATED ,~-21-q~,, x/DOT PROJECT t~O&O4-O20-l.5~, C.?:OJ 0054 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 24, 2001 Item Number: 8.c.6.c. Subject: Request to Install a Private Water Service Within a Private Easement to Serve Property at 21511 Wilcox Street County Administrator's Comments: County Administrator: BoardAction Requestsd: Staff recommends that the Board of Supervisors approve a request to install a private water service to serve property at 21511 Wilcox Street and authorize the County Administrator to execute the water connection agreement. Summary of Information: Richard L. Cotter and Victoria R. Cotter have requested approval to install a private water service within a private easement to serve property at 21511 Wilcox Street. This request has been reviewed and staff recommends approval. District: Matoaca Preparer: C2~,.~ 7.-J'. ~,,.-~-¢-~ Title: John W. Harmon Attachments: Yes ~-] No Right of Way Manager 0O55 VICINITY SKETCH REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 21511 WILCOX STREET Chesterfield County Department of Utilities Right Of Way Office 7228 ~ 55 55 ~ 67O9 6207 0115 ~ 8313 ~ 9313 3514 .~ 6119 2112 7511 21501 ~ 6105 6201 6109 10%10 Pttb~'ic F~ase~Lent 10' private 21507 c' C Tra~lor Na~ :~ ~;'lcoX street 0196 ~1509~t,G 5110 21~ ' -0~96'~ & ~ictoria R. Cotter WiXcoX Street .60S.0~S6-0000 0571 3881 21520 4017 610 6110 1 8861 21700 7835 7447 7640 21609 21605 91Rll g~47 21607 0547 1447 6115 6111 6105 0057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2. Meetin~l Date: October 24, 2001 Item Number: 8.C.7. Subject: Award of Construction Contract for County Project #01-2110-8604 Falling Creek Dam Repairs County Administrator's Comments: County Administrator: Board Action Reques~d: Staff requests that the Board of Supervisors award the construction contract to Under Water Structures, Inc. in the amount of $119,500.00 and authorize the County Administrator to execute the necessary documents. Summa~ oflnformation: The project consists of the replacement of expansion joint filler material and repairing deteriorated concrete at the Falling Creek Dam. Staff received one (1) bid from Under Water Structures, Inc. in the amount of $119,500.00. The County's engineering consultant, Timmons, evaluated the bids and recommends award of the contract to Under Water Structures, Inc. Funds for this project are available in the current operating budget. District: Preparer: ~ ~'~~"-~ Title:Assistant Covingt~ Director of Utilities Attachments: Yes ~-~ No h~DEPTXFORMS~GENDA ITEMI.WPD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: October 24. 2001 Number Budget and Management Comments: The Board of Supervisors is requested to award a construction contract for the repair and maintenance of the Falling Creek Dam to Under Water Structures, Inc., the only bidder in the amount of $119,500. Funds are available in the current water operating budget to cover the contract costs. Preparer: Rebecca T. Dickson Director, Budget & Management Engineers · Surveyors · Planners · Landscape Architects Environmental Scientists · Geographic Information Systems Consultants ° Construction Managers 711 N. Courthouse Road ° Richmond, Virginia 23236 · (804) 794-3500 · FAX (804) 794-7639 'October 9, 2001 Swirl Creek Water Plant 13400 Hull Street Road Midlothian, Virginia 231 ~2 Attn: Mr. George Duval RE: Falling Creek Reservoir Dam P.O. 11228855 Dear George; We have reviewed the bid for the Falling Creek reservoir Dam project. We have spoken with several references regarding Underwater Structures Inc. However, none of these references have wOrked directly with Underwater Structures Inc. on a construction project. In addition, we have spoken with the contractor directly and based on information provided Underwater Structures Inc. appears to have an understanding of the project needs and should be capable of performing the work as outlined in the project specifications. We see no reason why Underwater Structures Inc. should not be awarded this contract. If you should have any questions or need any additional information please feel fi'ee to contact me at (804) 379-6119. Sincerely, TIMMONS Michael L. Claud Project Manager CC: M.S.G. Murthy, Chesterfield County Donna Clarke, Chesterfield County Andrew Gould, TIMMON$ TIMMONS Corporate Headquarters 711 N. Courthouse Road - Richmond, VA 23236 - (804) 794-3500 - FAX (804) 794-7639 0060 Branch Offices 8803 Staples Mill Road · Richmond, VA23228 · (804) 262-7396 · FAX (804) 266-7219 4260 Crossings Blvd. · Suite 1 · Prince George, VA 23875 · (804) 458-8685 · FAX (804) 751-0798 6501 Mechanicsville Turnpike · Suite G-3 · Mechanicsville, VA 23111 · (804) 559-4520 · FAX (804) 559-4522 10705 Spotsylvania Avenue - Suite 101 · Fredericksburg, VA 22408 · (540) 891-4010 · FAX (540) 891-4665 8642 W. Market Street · Suite 136 · Greensboro, NC 27409 · [336) 662-0411 · FAX (336) 662-0420 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 24, 2001 Item Number: 8.c.8. Su~ect: Consideration of Change Order to RCC Consultants Purchase Order for Reimbursable Expenses County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute change order with RCC Consultants, Inc. in the amount of $1,000.00 Summary of Information: In February, 1997, the County entered into a contract with RCC Consultants, Inc. for consultant services for a new 800 MHz Trunked Radio System. Reimbursable expenses are allowed by the contract, but previously approved amounts do not include remaining expenses which will be incurred by RCC Consultants, Inc. Staff estimates that remaining reimbursable expenses will be $1,000.00, including invoices currently in-house for $628.24. Staff request authorization to increase the purchase order by $1,000.00. Preparer: Robert L. Eanes Title:Asst to the Ct¥ Administrator Attachments: -~ Yes No 0061 [ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of ,'/ Meeting Date: October 24, 2001 Item Number: 8.C.9. Subject: Donation of Protein Foam to Amherst County Volunteer Fire Departments, Amherst, Virginia County Administrator's Comments: County Administrator: Board Action Requested: Approval of donation of 37 5-gallon buckets of Protein Foam. Summary of Information: Chesterfield Fire & EMS is requesting approval to donate 37 5-gallon buckets of Protein Foam to Amherst County Volunteer Fire Departments. This foam is not compatible with Chesterfield Fire & EMS foam systems. Preparer: ~_~~~ Steve A. Elswick Title: Fire Chief Attachments: -~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 24, 2001 Item Number: 8.c. 10. Subject: To Authorize the County Administrator to Proceed with the Creation of a Route 360 West Corridor Plan and to Transfer $70,000 from the Reserve for Future Capital Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to prepare a 360 West Corridor Plan and to transfer $70,000 from the Reserve for Future Capital Projects to fund a position to create the Plan. Summary of Information: This Plan is requested by the 360 West Corridor Committee. This group is a representative of property owners, business and residential leaders within the 360 Corridor west of Courthouse Road to the Amelia County line. The total cost of this Plan is estimated at $150,000. project description. Preparer~~~s E,~s~ Title: See attached Director of Planninq DATA:IAGENDAI200110CT2401.1 Attachments: Yes ~-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: October 24. 2001 Number Budget and Mana.qement Comments: This item transfers $70,000 for FY2002 from the Reserve for Future Capital Projects to the Planning Department to fund a study of development on the Route 360 Western Corridor. If this request is approved, the balance in the reserve for future capital projects would be $2,163,312. Estimated costs for the entire study are projected to be $150,000. The remaining costs will be incurred in FY2003, and a funding source will be identified in FY2003 for the remaining portion. Rebecca T. Dickson Title: Director, Budget & Management PROPOSED RT 360 W CORRIDOR PLAN AMENDMENT Proposed Project Description: Similar in scope as the adopted Route 360 Corridor Plan, the proposed project will result in a land use plan amendment, related implementation ordinances, and the completion of a citizen participation process for the Rt. 360 W Corridor. The geography of the study area is the Rt. 360 Corridor west from its intersection with Courthouse Road to the Chesterfield County/Amelia County Line. Recommendations relating to design issues will be brought forth for the plan's geography with major emphasis and greater detail provided for the geography of Rt. 360 Corridor from Courthouse Road to Skinquarter Road. Plan Process: Collection and Analysis of Data: Land Use - existing Zoning - existing Zoning activity Development Activity Development Patterns Action Plan Goals and Recommendations Orderly Growth Economic Development Shape the Character Environmental/Cultural Resources Land Use Recommendations Including: Land Use, Transportation, Pedestrian Paths, Infrastructure, Environmental/Cultural Preservation, Greenways. Design Study and Recommendations Implementing Ordinances Citizen Participation Process: A citizen participation process will be undertaken in conjunction with the planning process. Planning Department staff will work closely with the Rt. 360 W Committee and other citizens to identify a vision for the future of the corridor. Through the process, citizens will participate in the development of goals, objectives, plan recommendations, and implementing ordinances. PROJECT MANAGEMENT: A principal planner will function as the project manager for the project. A part-time staff person will provide assistance with the citizen participation process. PROJECT TIMEFRAME: The project will begin in March 2002. It is anticipated that the project will take 18-24 months to complete. Spring 2002: The citizen participation process begins The Scope of Service is completed Data Collection begins Summer 2002: Citizen participation process continues Data Analysis begins Fall 2002: Citizen participation process continues Summary of existing conditions and trends complete Winter 2003: Citizen participation process continues Discussion of goals, objectives and recommendations Spring 2003: Citizen participation continues Draft Plan discussions Draft implementation ordinances discussed Summer 2003: Final draft plan prepared Fall 2003: Public Hearing Process: Planning Commission; Board of Supervisors October 1 O, 2001 Honorable Renny B. Humphrey, Matoaca District Supervisor Honorable Arthur S. Warren, Clover Hill District Supervisor Dear Renny and Art: The Route 360 West Corridor Committee supports the initiation of a 360 West Corridor Plan for the section of Route 360 from Courthouse Road to the Amelia County line. After our discussion on September 25, 2001, I have consulted with the Planning Department and recommend the follow actions be undertaken by the Board of Supervisors: The County staff be directed to prepare a 360 West Corridor Plan, similar in scope and detail to the adopted Route 360 Corridor Plan prepared for the section east of Courthouse Road. 2. The total funding of this plan is estimated to be $150,000, of which $70,000 will be required in Fiscal Year 2001-02, and $80,000 during Fiscal Year 2002-03. We understand that this is a significant cost to the County and will require additional staff for the Planning Department, however, this corridor is changing rapidly, and to wait a year or two until existing staff resources are available would place us further behind in our efforts to guide quality, sustainable development for this critical highway corridor. As always, the Route 360 West Corridor Committee appreciates your continuous efforts on behave of the entire community. If you have any questions, please don't hesitate to call me at 744-1035. Respectfully, Y &hae~r,hRMo~tDei~i~ West Corridor Committee Copy: Lane Ramsey, County Administrator, Chesterfield County '~6m Jacobson, Director of Planning, Chesterfield County Route 360 West Corridor Committee Page I of 1 AGENDA Meeting Date: October 24, 2001 Item Number: i0tA! Sub!ect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Re~_uested: Summary of Information: Preparer: Attachments: Lane Yes ['-'-] No Title: County Administr~tQr CHESTERFIELD COUNTY GENERAL FUND BALANCE October 18, 2001 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/01 FY2002 Budgeted Beginning Fund Balance $34,772,700 *Pending outcome of FY2001 Audit Results ooGa CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT October 18, 2001 Board Meeting Date Description FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 Amount 4/12/00 FY01 Budgeted Addition 8,400,000 (6,939,600) 4/12/00 FY01 Capital Projects 3/06/01 Return unused funds; closure of Wide Area Network Project 561 0~0~01 Transfer to Juvenile and Domestic Relations Courthouse Project (325,000) (360,000) 04/25/01 Testing of Comprehensive Plan Balance 8,812,051 1,872,451 1,873,012 1,548,012 1,188,012 FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/01 FY02 Budgeted Addition 4/4/01 FY02 Capital Projects 7/25/01 County' s Master Plan Update 9/26/01 Video equipment for Circuit and General District Courts 8,800,000 (7,579,700) (85,o0o) (90,000) 9,988,012 2,408,312 * 2,323,312 2,233,312 * Pending Audit Results. 0064 0065 Prepared by Accounting Department September 30, 2001 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began APPROVED ANDEXECUTED Description Original Amount Date Ends Outstanding Balance 09/30/01 '12/93 04/99 06/99 1/01 03/01 04/01 11/00 Real Propen3r Lease/Purchase Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Up grade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School TOTAL APPROVED AND EXECUTED $17,510,000 16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 $48.641.53~4 12/01 11/19 05/04 11/21 03/05 03/06 09/05 1,260,000 15,295,000 25,394 13,725,000 657,371 18,921 17,519 $30.999~205 PEI'qDING EXECUTION Description School Server Lease Approved .Amount $278,372 *Second Refunding of Certificates of Participation, Series 1985 OOG6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 24, 2001 Sub_iect: Roads Accepted into the State County_ Administrator's Comments: County Administrator: ~ Item Number: Secondary System iO.B. Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Attachments: Yes [-~ No Title: Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: October 24, 2001 Item Number: ~0.~,[. Subject: CLOSED SESSION County Administrator's Comments: County Administrator: Board Action Requested' Summary of Information' Closed session pursuant to § 2.2-3711(A) (1) of Virqinia, 1950, as amended, to discuss the performance, and/or resignation of Board appointees Center Commission. the Code of appointment, to the Health Preparer: Steven L. Micas Attachments: Yes Title: County Attorney 0614:55166.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: October 24, 2001 Item Number: lff,~,~_ Subject: CLOSED SESSION County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A) (3) of the Code of Virqinia, 1950, as amended, to discuss the acquisition of real property for a public purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the County. Preparer: ~ (~' C.. ~ Steven L. Micas Attachments: Yes Title: County Attorney 0614:55165.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: October 24t 2001 Item Number: 14.A. Sub!ect: Recognizing Douglas Lee Stewart, Troop 875, Sponsored by Tomahawk Ruritan Club and Tyler Frederick Hoerath, Troop 891, Sponsored by Bon Air United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of attached resolutions Summar_v of Informetign: Staff has received a request for the Board to adopt resolutions recognizing Mr. Stewart, Troop 875 and Mr. Hoerath, Troop 891, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their family, to accept the resolutions. Matoaca Distric~ Douglas Lee Stewart Parents: John and Fran Midtothian District Tyler Frederick Hoerath Parents: Mark and Karen Lisa H. Elko Attachments: Ycs Title: ~No Clerk to the Bo~r~ RECOGNIZING MR. DOUGLAS LEE STEWART UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Douglas Lee Stewart, Troop 875, sponsored by Tomahawk Ruritan Club, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Douglas has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Douglas Lee Stewart on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0070 RECOGNIZING MR. TYLER FREDERICK HOERATH UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Tyler Frederick Hoerath, Troop 891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Tyler has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Tyler Frederick Hoerath on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0071 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of i Meeting Date: October 24, 2001 I tern Number: 14. B. Subject: Resolution Recognizing Mr. Les Anderson for His Dedication to the Youth of Chesterfield County and His Commitment and Volunteer Participation with Chesterfield Little League County Administrator's Comments: County Administrator: Board Action Rec~uested: The Honorable Arthur S. Warren has requested that the Board of Supervisors commend and recognize Mr. Les Anderson for his outstanding service to Chesterfield County through his dedication and commitment to Chesterfield Little League. Summary of Information: Mr. Les Anderson has been an inspiration and leader for Chesterfield Little League for ten years and has been a mentor for hundreds of Chesterfield Little League Participants. Preparer: ~~ Title: Mi~hae~-_~%l~n Director, Parks and Recreation Attachments: Yes No RECOGNIZING MR. LES ANDERSON FOR HIS COMMITMENT TO THE YOUTH OF CHESTERFIELD COUNTY WHEREAS, participation in youth athletics has been an integral part in the physical and emotional development of the youth of Chesterfield County; and WHEREAS, Mr. Les Anderson has been an inspiration and leader of Chesterfield Little League for ten years; and WHEREAS, Mr. Anderson has been a mentor for hundreds of Chesterfield Little League participants and has instilled in the players the philosophy of commitment and sportsmanship; and WHEREAS, Mr. Anderson has volunteered to serve in numerous positions within Chesterfield Little League, including assistant coach, manager, all-star coach, umpire, clinician, and member of the Board of Directors. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Les Anderson, expresses appreciation for his dedicated and unselfish commitment to the youth of Chesterfield Count, and wishes him continued success with the Chesterfield Little League. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Anderson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0073 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 24, 2001 Item Number: 17. Subject: Public Hearing to Consider Amendments to the County's Land Use Taxation Ordinance to Extend the Current Application Deadline County Administrator's Comments: County Administratt~r: Board Action Requested: Adoption of ordinance amendment following the public hearing. Summary of Information: Pursuant to state law, the County's Land Use Taxation Program provides reduced real estate taxes for property owners whose real property qualifies under the program. The current county Land Use Taxation Ordinance requires property owners to submit applications no later than November 1st of each year. This does not allow property owners who make changes following the November 1st deadline to take advantage of the tax benefits for the coming year. However, state law allows for a late filing extension of Land Use Taxation Applications with a late fee, if adopted by the Board of Supervisors. Preparer: Paul D. Patten Title: Director, Real Estate Assessments Attachments: Yes 0074 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: The attached ordinance amendment would expand the current window of opportunity by 60 days for new participants and those who neglected to file applications or revalidation forms by the original or extended deadlines. This would also allow current participants who make changes after the November 1st deadline to remain active in the Land Use Taxation Program. The property owner would be charged a late fee of $25.00 for each application that is submitted during the 60 day period following the November 1st deadline, however, this would allow for the property owner to qualify for tax benefits applicable to the Land Use Taxation program. 0075 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 9-18 RELATING TO LAND USE TAXATION APPLICATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-18 of the Code o_f the County qf Chester_field, 199 7, as amended, is amended and re-enacted to read as follows: Sec. 9-18. Applications--Required. (a) The owner of any real estate meeting the criteria set forth in Code of Virginia, §§ 58.1-3230 and 58.1-3233(2), may, at least 60 days preceding the tax year for which such taxation is sought, apply to the county assessor for the classification, assessment and taxation of such property for the next succeeding tax year on the basis of its use, under the procedures set forth in Code of Virginia, § 58.1-3236, provided that in any year in which a general reassessment is being made the property owner may submit such application until the later of 30 days have elapsed after his notice of increase in assessment is mailed in accordance with the Code of Virginia, § 58.1-3330, or 60 days preceding the tax year. The application shall be on forms provided by the state department of taxation and supplied by the county assessor and shall include such additional schedules, photographs and drawings as may be required by the county assessor. An application fee of $10.00 shall accompany each application. In addition, an application may be filed within no more than sixty days after the filing deadline specified herein upon payment of a late filing fee of $25.00. (b) A separate application shall be filed for each parcel on the land book. OOO (2) That this ordinance shall become effective immediately upon adoption. 1914:54682.1 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill please pay from invoice) Account Num. 220806 10/1712001 I Date Cede DescriptiOn Ad Size C°st TAKE NOTICETAKF, NC)TIC'F, ~HAT THE BOARD C) 2.00 x 23.00 ATTACH Media General Operations, inc. Publisher of THE RICHMOND TIMES.DISPATCH attached TAKF, NoTicETAKF~ was PUbliShed by RiChmOnd NeWSpapers' RichmOnd; State of virginia, on the fOllOwing dates: 10/10/2001 10/17/2001 HERE Sworn to and subscribed before NotarY public state of virginia Ci ~ °f Richmond MY commission exPireS THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 24, 2001 Item Number: 19. Sub!ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comment~: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting to be held on November 14, 2001 at 4:00 p.m. Preparer: ~. %~ ~ Lisa H. Elko Title: Clerk to the Board Attachments: ---]Yes No · 0L¥76