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2015-10-28 PacketA BOARD OF SUPERVISORS Page 1 of 1 AGENDA i �78GtN Meeting Date: October 28, 2015 Item Number: 2.A.'° Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Attachments: 0 Yes Title: Assistant County Administrator F-1 No # 40000 I. N County Administrator's Top 40's List Critical Proiects/Activities 1. ARWA Water Capacity Project 2. Irrigation Policies/Demand Management for Water Use 3. Police Body Cameras 4. River City Sportsplex 5. Storm Water Management - TMDL Funding Ongoing Projects/Activities 1. Active Living Strategy 2. Airport Master Plan 3. Animal Shelter Needs Assessment 4. Bikeway and Trails Plan 5. Cash Proffers 6. Chesterfield Avenue Enhancements Future Phases 7. Chesterfield Arts Center 8. Citizen Budget Advisory Committee 9. Countywide Comprehensive Plan Implementation 10. Eastern Midlothian Re-development/Stonebridge 11. Enterprise Risk Management 12. Five Story/Three Story Building Renovations 13. High Speed Rail/Ettrick Train Station 14. Library CIP Projects (Central & North Courthouse) 15. Magnolia Green CDA - construction phase (bond sale completed) 16. Regional Radio Project 17. Revitalization Work/Schools 2013 Referendum Projects 18. RRPDC - Large Jurisdiction Committee 19. Secondary Road Maintenance Funding 20. Smith/Wagner Building 21. Wellness Incentives - Healthcare Renewal III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Animal Welfare Team - 7/2012 3. Board's Appointments Process - 8/2008 4. Bow Hunting Restrictions - 2/24/2010 5. Business Climate Survey - 7/2008 6. Business Climate Survey - 4/2010 7. Business Fee Holiday (Extension) - 9/2010 8. Jefferson Davis Streetscape Project - Phase II -10/2010 9. Capital Regional Collaborative Focus Group(s) - 4/2015 10. CBLAB Discussions -12/2009 11. Census 2010/Redistricting - 6/2011 1 0000OZ Updated 10-21-2015 County Administrator's Top 40's List 12. Checkbook On -Line -11/2014 13. Chesterfield Avenue Enhancements Phase 1 - 5/2011 14. Citizen GIS - 5/2010 15. Citizen Satisfaction Survey - 2008/2010/2012/2014 16. Community Risk Analysis/Emergency Service Coverage -1/2014 17. Comprehensive Plan Adoption -10/2012 18. Coliseum Project - 2/2014 19. COPS Grants 20. Crystal Lakes Townhomes - 6/2014 21. DCR Erosion & Sediment Control Program - 3/11/11 22. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 23. Efficiency Studies - Fire Department and Fleet Management - 6/2008 24. Efficiency Study - Quality/Chesterfield University Consolidation - 7/2009 25. Electronic Message Centers - 9/2011 26. Electronic Signs -1/2010 27. Board's Emergency Notification Process 28. Employee Health Benefits - Contract Rebid - 8/2011 29. Ettrick/VSU Area Plan - 4/2015 30. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 31. Financial/Budget Issues - Adoption of 2014 Budget - 4/2014 - Adoption of County CIP - 4/2014 - Adoption of School CIP - 4/2014 - Bond Issue/Refinancing - AAA Ratings Retained 32. 457 Deferred Comp Plan (Approved) 33. GRTC Service - Funded for FYI 34. Hydrilla Issue 35. Hosting of Hopewell Website 36. Impact Fees for Roads - 9/2008 37. In Focus Implementation - Phase I - 8/2008 38. In -Focus Implementation - Phase II (Payroll/HR) -12/2009 39. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 40. Jefferson Davis Streetscape Project - Phase I - 5/2010 41. Leadership Exchange Visits with City of Richmond 42. 2015 Legislative Program 43. Low Impact Development Standards 44. Mass Grading Ordinance (canceled) 45. Meadowdale Library -11/2008 46. Meadowville Interchange - Ribbon Cutting 12/15/2011 47. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Cente ri 00 0 a 48. Minor League Baseball (new team) - 2/2010 2 Updated 10-21-2015 County Administrator's Top 40's List 49. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 50. Planning Fee Structure (General Increases) - 6/2009 51. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 52. Planning Fees (Holiday for Commercial Projects) - 8/2009 53. Police Chase Policy (Regional) - 5/2010 54. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011 55. Potential Legislation - Impact Fees/Cash Proffers -1/2009 56. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 57. Property Maintenance - Rental Inspection Program 58. Public Safety Pay Plans Implemented (Phase I) - 9/2008 59. Recycling Committee Recommendations 60. Redistricting 2011 Calendar/Process Report 61. Regional Workforce Investment Initiative 62. Results of Operations -11/19/2010 and 11/2011 63. RMA - Legislation - 2014 - 3/2014 64. Sign Ordinance 65. Southwest Corridor Water Line - Phase I - 7/2008 66. Sports Tourism Plan Implementation - 7/2015 67. Sports Tourism Plan -1/2010 68. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 69. Streetlight Policy -12/1/10 70. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 71. Ukrops Kicker Complex - soccer fields - Opened 8/2009 72. Upper Swift Creek Plan (Adopted) - 6/2008 73. Upper Swift Creek Water Quality Ordinances 74. VDOT Subdivision Street Acceptance Requirements - 7/2009 75. VRS Benefits for New Employees - 7/2010 76. Walk Through Building Permit Process -10/2009 77. Water Issues/Restrictions 78. Website Redesign - 6/2009 79. Wind Energy Systems - 3/10/2010 80. Wireless Internet Access in County Facilities - 9/2008 81. Watkins Centre 82. Woolridge Road Reservoir Crossing Project - 5/2010 83. Ukrops Kicker Complex/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 O00 3 Updated 10-21-2015 ►� rte.:! .: � , Bon Air Bike/Walk to Sc 10/27/2015 ool Day Don't nide the Bus— Bike or Walk With US! 2nd Semi -Annual dike/Walk to School Day When: Thursday, Oct. 8th; 7:30 - 8:15 AM Where: parking lot (2.620 euford Road) end at Bon Air Clementary What: Bike or Walk to school with friends and enjoy refreshments Q parent or guardian required, no drop-ofrs please j Jl Bike helmets required for au bikem,, parents responsible for transporting tikes home before or ager sefwol (bikes can be parW at Bon Air bike racks during Wiwi houm) We are riot responsbe for lost or stolen Mkes \' form mWred fa participation \ Sp—d by W Scour hoop 339 m fM-,d$ I' JBIKEWALKIi )`7 rein or %hire For "Ow, *aa%canW J— Rlzwafd (jafirde@yalnocaa) b 1 -.. s:? i� N'T y V Vilm I Or 10/27/2015 10/27/2015 10/27/2015 M .� '* ate- � - .a �"• •, 4�'"-� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 2.B. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Garrett Hart, Director of Economic Development will provide an update on Small Business programs and activities in Chesterfield County. Preparer: Janice Blakley Title: Clerk to the Board of Supervisors Attachments: 0 Yes F-1 No # ��'�L3rro� C, 0 c� -o � n ''' c�_ O_ cin o cn CSD 0 O o X. '' cn . ...... ............... .... ... ....................... ...................... . .......... . ........ ........ . ... . ... - ------------ ------- -- ------------ MKS= ----- ---------- --- ---- - ---- o CD 3 0 CD cn 0 (D cn tA OlIq CD Z 0 nr+ MINE= CD MEN= Om x CL cn (D cr o (A NMI# om ----------------------- . ..... . . ..... . ................ .. ........... .............. ................ . .............. . . .. . ................ .. . ..... ........ . 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BOARD OF SUPERVISORS Page 1 of 1 :- AGENDA 1749 Meeting Date: October 28, 2015 Item Number: 5.A. Subiect: Resolution Recognizing the Bravery of Mr. Mark Moogalian in Thwarting a Gunman on a High -Speed Train County Administrator's Comments: County Administrator: FIB Nq*_1 t__T4Cq:P Board members request adoption of the attached resolution recognizing Mr. Moogalian following his bravery in stopping a gunman on an international high-speed train. Summary of Information: On August 21, 2015, Moogalian, a former Midlothian resident currently living in France, tackled a gunman on a high-speed train, wrestling an assault rifle from the assailant, and in the process, was shot in the neck and suffered serious injuries. His bravery, and that of three others who also stepped in to help stop the assailant, prevented other passengers from being injured or killed. Mr. Charles Moogalian, a Midlothian resident, will accept the resolution on behalf of his son. Preparer: Chris Ruth Title: Assistant Director Communications and Media Attachments: 0 Yes F-1 No o G RECOGNIZING MARK MOOGALIAN FOR HIS HEROIC ACTIONS WHEREAS, on Friday, August 21, 2015, Mark Moogalian, a former Midlothian resident and graduate of Midlothian High School, saved lives when he thwarted a gunman on a high speed train in France; and WHEREAS, Mr. Moogalian, who now teaches English at the Paris -Sorbonne University, ensured that his wife, Isabella, was hidden behind a seat before taking action to save her and others from harm; and WHEREAS, he tackled the gunman and wrestled the assault rifle from him; and WHEREAS, the gunman then drew his sidearm and shot Mr. Moogalian in the neck before taking back his rifle; and WHEREAS, three others, including two U.S. military personnel and a British businessman, then stepped in to overpower and disarm the assailant; and WHEREAS, Mr. Moogalian was hospitalized until August 31 and suffered nerve damage from the bullet that passed through his neck, and is still recovering; and WHEREAS, Mr. Moogalian is a true American hero, who ably represents the American values of helping others and taking initiative during times of crisis; and WHEREAS, French President, Frangois Hollande, reached out to Mr. Moogalian to express his thanks and appreciation for Mr. Moogalian's heroic efforts; and WHEREAS, Mr. Moogalian has made his family and nation proud by placing his own life in jeopardy, without weapons or other back-up, in his attempt to stop a life-threatening situation that would have affected other passengers on the train. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of October 2015, publicly recognizes the bravery and heroism of Mr. Mark Moogalian and expresses the appreciation of all residents for his courageous and unselfish acts on August 21, 2015. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Moogalian's family and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 5.B. Subiect: Resolution Recognizing The Honorable John C. Watkins on his Retirement from the Virginia General Assembly County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Senator John Watkins served the citizens of Chesterfield County for 34 years in the General Assembly before deciding to retire at the end of his current term of office on December 31, 2015. Preparer: Mary Ann Curtin Title: Director, Intergovernmental Relations Attachments: 0 Yes 1:1 No # G01 1 RECOGNIZING THE HONORABLE JOHN C. WATKINS UPON HIS RETIREMENT WHEREAS, Senator John C. Watkins announced in November 2014 that he would retire from the Virginia General Assembly at the end of his current Senate term; and WHEREAS, Senator Watkins has served the citizens of Chesterfield County since 1982, first in the House of Delegates, and then starting in 1998, the Senate of Virginia; and WHEREAS, the Watkins family has a long history of serving Chesterfield County and its citizens with Senator Watkins' great-grandfather serving three terms in the Senate of Virginia; and WHEREAS, Senator Watkins' commitment to public service and long dedication to the citizens of Chesterfield County guided his actions for 34 years in the Virginia General Assembly; and WHEREAS, all citizens of the Commonwealth benefited from the leadership displayed by Senator Watkins in numerous arenas, including transportation, health care, the Virginia Retirement System (VRS), the environment and the state budget, among others; and WHEREAS, the Richmond region and Chesterfield County are grateful for his leadership and support for the construction of Route 288 which achieved an economic benefit much sooner than projected; and WHEREAS, Senator Watkins has always been a strong supporter of K-12 and higher education, as well as the interests of the business community and provided an example of how to balance various competing interests in order to develop solutions for citizen and taxpayer issues; and WHEREAS, Senator Watkins also strongly supported the men and women who serve in public safety, including Police, Fire and Emergency Medical, Med-Flight and the Sheriff's office; and WHEREAS, Senator Watkins collaborated and resolved issues in a respectful and thoughtful manner and always with the best interests of the citizens of Chesterfield County and the Richmond region in mind; and WHEREAS, Senator Watkins has been the recipient of numerous honors and awards from a variety of community and professional organizations, including Virginia Tech Distinguished Service Award, Senator of the Year, Nurseryman of the Year, Paul Harris Fellow, Rotary International, Virginia Jaycees Life member and serves on the Board of Trustees of CJW Medical Center and on the Board of Directors of Essex Bank. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of October 2015, publicly recognizes The Honorable John C. Watkins and extends on behalf of the citizens of Chesterfield County, appreciation for his long service to the county and the Commonwealth of Virginia, congratulations on his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Senator Watkins and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. • --- - dwdmw�� Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 6.A. Subiect: Work Session on the Proposed 2016 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Attached for the Board's consideration is the draft 2016 Legislative Program. Preparer: Mary Ann Curtin Title: Director of Intergovernmental Relations Attachments: Yes No#x,11-, ._ Board of Supervisors Work Session October 28, 2015 2016 Landscape * Long Session * New State Biennial Budget * Congressional Action/Inaction * Leadership Control Undetermined * November 2015 Election For All 140 Members 10/21/2015 Proposed 2016 Guiding Principl * Provide Quality of Life Consistent With Community Expectations * Be a Regional Partner With Respect to Core Governmental Functions * Maintain Local Autonomy * Maintain Quality Public Education and Public Safety Strategic Goals-, * Model for Excellence in Government * Safety and Security * Economic Prosperity and Educational Excellence * Healthy Living and Well -Being * Thriving Communities and Environmental Stewardship 10/21/2015 (D If 2 Issues and Concerns: o K-12 Full Funding o State Budget o Line of Duty Act o Revenue Authorities, Including BPOL & M&T o Transportation Funding (Incl. Revenue Sharing) o Stormwafer Funding o Mandates/Cost Shifts o Land Use, Cash Proffers, Zoning Authorities Legislative Requests to Consider, Support Items: o Full Funding of K-12 Education Funding Formula o Flexibility in Use of Education Funds (Board Member Request) o Reverse Out Year Reductions in Revenue Sharing (Board Member Request) o Additional Secondary Road Maintenance Funding/Revenue Sharing o Additional Intellectual Disabilities Waivers o Additional Funding for Stormwater Mandates 10/21/2015 134C 0 3 cz 3 3 Legislative Requests to Consider: Oppose Items: o Oppose Elimination or Reduction of Local Revenue Sources, Including BPOL and M&T o Oppose Additional Mandates/Cost Shifts o Oppose Limitations/Caps on Existing Cash Proffer, Land Use, or Zoning Authorities Schedule November 16 - December 7, 2015 November 18, 2015 December 7, 2015 December 17, 2015 January 13, 2016 Pre -Filing of Bills Adopt Program Joint Meeting with Board, School Board and Delegation Governor's Budget Released/Joint Money Committees Session Convenes 8 10/21/2015 21 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 6.B. Subiect: Work Session - Social Services Board Presentation County Administrator's Comments: County Administrator: �4 Board Action Regueste : Summary of Information: On behalf of the Chesterfield -Colonial Heights Board of Social Services, the Director of the Chesterfield -Colonial Heights Department of Social Services will present information describing the current Social Services environment, revenue and expenditure totals, examples of community partnerships and challenges facing the agency moving forward. Preparer: Marsha L. Sharpe Attachments: 0 Yes FINo Title: Director 10/21/2015 O"c • Recession Recovery and Impact on Services • The Medicaid Program • Community Engagement and Outreach • Child Welfare Services • Technology • Revenues and Expenditures • Challenges/Opportunities • The Future l i 1 Recession Recovery and Impact on Services r i SNAP Clients by State Fiscal Year TANF Clients by State Fiscal Year 60,000 7,000 51,8445 ,833 6,002 49220 511,895 6,11110 5,765 50,000 45,795 ;8,169 5,269 40,766 5,000 4,523 40,000 � 4,000 3,656 Ij 30,000 3,000 20,000 2,000 I0,000 1,11011 I U 0 2010 2011. l 2012_...T.. 2013 2014 2013 2015 T-2010 2011 2012 .r_ ......... ......... 2014 2015 t Source: Benefit Program, ADAPT (Data Warehouse, Client Cross -Program Locality Yearly Analysis) h i 10/21/2015 2 Source: Benefit Program, ADAPT (Data Warehouse, Client Cross -Program Locality Yearly Analysis) 10/21/2015 f Medicaid Population Data Monthly Average of Enrollees State Fiscal Year 2015 r r Number of children 28,111 Source: Virginia Department of Social Services Data Warehouse — Children under 19 jNumber of pregnant women 572 1 Source: Virginia Department of Social Services Medical Assistance Reports — � Pregnant women in Medicaid and FAMIS MOMS covered groups Number of elderly persons 2,125 i Source: Virginia Department of Social Services Data Warehouse — l Recipients 65 and older Number of persons with a disability 5,645 Source: Virginia Department of Social Services Data Warehouse f 6 10/21/2015 Innovation Award for Community Partnership Model May 2015 10/21/2015 Our Guiding Principles for Community Partnership Building • The Department functions as a broker between partners who want to offer help and the community who needs help. • We serve in a referral and/or consulting role. • Goal is to meet basic human needs. • Focus is on the strengths of the community. • Relationships are built with the natural leaders in a community. Community Outreach Reaching senior citizens and their caregivers with information about services • Partnership with Emergency Medical Services (EMS) is 10/21/2015 011 Cb ("-30 5 Child Welfare Services • The challenge of older youth in foster care • Need for prevention/early intervention Technology • Efficiency vs. people contact • VaCMS (Virginia Case Management System) • Electronic document management IN M 10/21/2015 PC 6 SFY 2013 SFY 2014 SFY 2015 # of Children Entering Foster Care 52 53 47 # of Entries of youth age 12+ 13(25%) 21(40%) 27 (57%) • Need for prevention/early intervention Technology • Efficiency vs. people contact • VaCMS (Virginia Case Management System) • Electronic document management IN M 10/21/2015 PC 6 f FY16 Revenues l$325,800 1.84 ®Federal � $5,126,500 / a8.90 is /�� ri /,,ii�i0/��/i�%�''/i� M State � �0�:�a u9�/� 0 General Fund ❑Miscellaneous Revenue / j 13 Jj rFunding for Assistance Distributed to Chesterfield and Colonial Heights Citizens SFY2015 Actuals $284.5M ® Medicaid - $228.8m r � • ®SNAP- $47.8m f ❑ Child Care - $3.6m i ❑ TANF - $2.4m ® Other - $L9m i j 74 j i 10/21/2015 7 DSS FY16 Expenditures ®Salaries and Fringe Benefits ❑Direct Benefits ®Other Operating Costs w � A Challenge Is An Opportunity! • Staff recruitment and retention l • Smith Wagner Building construction and renovation 1 • Poverty in our community 16 i 10/21/2015 8 The Future . Solve problems of poverty differently . Opportunities for all citizens to participate in modern economy NFA 10/21/2015 . ........ .. . .............. --------- ----- -- ---------------- --- -------------------- --------------- --------- ----- ----- --- - Poverty Comparison 16% - 14% 12% - —United States 10% —Virginia 8% 6% Richmo td MSA 4% —Chesterfield, VA 2% 2006 2007 2008 2009 2010 2011 2012 .. . . . . ........ ........... .... . ..... . ... .. ............ Source: 2014 Chesterfield County Income and Poverty Report — October 2014 Prepared by the Chesterfield County Planning Department 17 The Future . Solve problems of poverty differently . Opportunities for all citizens to participate in modern economy NFA 10/21/2015 IM M, 10/21/2015 10 CASE NUMBER: 15SNO669 7.A. APPLICANT: Brian A. Greene RECOMMEND APPROVAL PLANNING CHESTERFIELD COUNTY, VIRGINIA STAFF'S ANALYSIS AND Magisterial District: MIDLOTHIAN 800 Ruthers Road RECOMMENDATION RECOMMEND DENIAL STAFF ® Does not comply with Plan 0 Commercial encroachment within a residential neighborhood Board of Supervisors (BOS) Public Hearing Date: OCTOBER 28, 2015 Request Property BOS Time Remaining: 323 DAYS LU Applicant's Contact: BRIAN A. GREENE (804-426-2037) Planning Department Case Manager: RYAN RAMSEY (804-768-7592) APPLICANT'S REQUEST Conditional use to permit a contractor's shop and storage yard (tree service business) incidental to a dwelling, in an Agricultural (A) District. A tree service business with associated equipment is currently operating from the property without the requisite zoning. Approval of this conditional use would bring the use into compliance with the Ordinance. Notes: A. Conditions may be imposed or the property owner may proffer conditions. B. Proffered conditions and an exhibit are located in Attachments 1 and 2. RECOMMENDATION RECOMMEND APPROVAL PLANNING COMMISSION (8/18/2015) ® Conditions will minimize impacts on adjacent properties RECOMMEND DENIAL STAFF ® Does not comply with Plan 0 Commercial encroachment within a residential neighborhood 01 C110 311,36 Providing a FIRST CHOICE community through excellence in public service SUMMARY OF"IDENTIFIED ISSUES Department Issue PLANNING • Plan suggests residential uses as appropriate for this area • Use represents commercial encroachment within a residential area FIRE - CDOT - VIDOT - UTILITIES - ENVIRONMENTAL ENGINEERING 15SNO669-2015OCT28-BOS-RPT 15SN0669-20150CT28-QOS'RPT -.� 0 0.~~~ Em 4 15SNO669-2015OCT28-BOS-RPT ential-t-2.51- - --------- ------------ R11 0 AM"', gle-family esidential ovidence Middle School - mr��Rwmw Em 4 15SNO669-2015OCT28-BOS-RPT PROPOSAL The applicant, who is a tree service contractor, has been operating a business from this property since 2003 without the required zoning. In March 2015, the Planning Department received a complaint relative to the operation of a tree service business on the request property. Upon investigation, staff observed several company vehicles, vehicle trailers, and wood chipper equipment. The applicant conveyed to staff that part of the residence and property is used as an office and storage yard for the business. It was determined that a tree service business was being operated incidental to a dwelling, requiring a conditional use. The following provides an overview of conditions offered by the applicant to minimize the impact of the use on area properties: General Overview Requirements Details Ownership Limited to the applicant only Proffered Condition 1 Limited to a tree service business, incidental to a Use dwelling Proffered Condition 2 Time Limitation Limited to 3 years Proffered Condition 3 • One (1) bucket truck • One (1) grapple truck Equipment/Material Storage • One (1) chipper• Two (2) trailers • Two (2) loaders Proffered Condition 4 Confined to existing dwelling, accessory buildings and Location of Use the outside storage areas Exhibit & Proffered Condition 5 • No more than 5 employees Employees and Clients • No clients Proffered Condition 7 Signage None permitted Proffered Condition 8 • Monday through Friday from 7:00 a.m. to 5:30 p.m. Hours of Operation • Saturday from 7:30 a.m. to 1:00 p.m. Proffered Condition 9 ERM 5 15SNO669-2015OCT28-BOS-RPT FIRE SERVICE Staff Contact: Anthony Batten (804-717-6167) BattenA@chesterfield.gov Nearby Fire and Emergency Medical Service (EMS) Facilities Fire Station The Buford Fire Station, Company Number 9 EMS Facility The Forest View Volunteer Rescue Squad This request will have minimal impact on fire and EMS. COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov The Comprehensive Plan which includes the Thoroughfare Plan, identifies county -wide transportation needs that are expected to mitigate tr3FFC impacts Of future growth. The anticipated traffic impact of the proposal has been evaluated and it is anticipated to be VDOT Land Use Regulations Traffic Impact Analysis (24VAC30-155) - Access Management (24VAC30-73) - Subdivision Street Acceptance (24VAC30-91/92) - Land Use Permit (24VAC30-151) - Summary VDOT has no comment on this case. The proposal's impacts on the County's utility system are detailed in the chart below: Water and Wastewater Systems Currently Size of Existing Line Connection Required by County Code? Water Yes 1211 Yes Wastewater No NA No Additional . . The proposed request will not impact the public water and wastewater systems. Environmental Engineering has no comment on this request. MMM CASE HISTORY Applicant Submittals 6/2/15 Application submitted 8/3/15 Proffers were submitted 8/18/15 Proffer amended at public hearing to reduce time limit to three (3) years Community Meetings 7/7/15 issues Discussed: • The District Commissioner, applicant and staff attended this meeting at the LaPrade Library • Neighbors of the applicant attended the meeting and asked questions relative to hours of operation and the equipment/vehicles stored on the property. No opposition was expressed at the community meeting. Planning Commission Meeting 8/18/15 Citizen Comments No citizens spoke to this case. Commission Discussion The Commission noted their support for this case: • Community meeting was conducted • Conditions will minimize impacts on adjacent properties and the applicant agreed to reduce the time limit from five (5) years to three (3) years • Applicant will continue to live on the premises while operating the business Recommendation — APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITIONS IN ATTACHMENT 1 Motion: Waller Second: Brown AYES: Gulley, Waller, Brown, Patton and Wallin Board of Supervisors Meeting 9/16/15 Citizen Comments No citizens spoke to this case. The public hearing was closed. Board Discussion The Board noted their desire to defer this case to the next regularly scheduled Board of Supervisors meeting to permit the attendance of the applicant. Action - DEFERRED TO OCTOBER 28, 2015 The Board of Supervisors on Wednesday, October 28, 2015, beginning at 3:00 p.m., will consider this request. 15SNO669-2015OCT28-BOS-RPT G 'Y"" '043 ATTACHMENT 1 Note: "CPC" — Recommended by the Planning Commission only (CPC) 1. Non -Transferable Ownership: This Conditional Use approval shall be granted exclusively to Brian A. Greene, and shall not be transferable with the land. (P) (CPC) 2. Use: This Conditional Use approval shall be for the operation of a contractor's office and storage yard (tree service business), incidental to a dwelling. (P) (CPC) 3. Time Limitation: This Conditional Use approval shall be granted for a period not to exceed three (3) years from the date of approval. (P) (CPC) 4. Equipment Storage: As a part of this business, the following equipment may be stored on the property: a. One (1) bucket truck b. One (1) grapple truck C. One (1) chipper d. Two (2) trailer e. Two (2) loaders No other equipment or materials may be stored on the property for this use. (P) (CPC) 5. Location of Use: The use shall be confined to the existing dwelling, accessory buildings and the storage areas noted on Exhibit A, dated July 29, 2015. (P) (CPC) 6. Employees and Clients: No more than five (5) employees shall be permitted to work on the premises. No clients shall be permitted on the property. (P) (CPC) 7. Signage: There shall be no signs identifying this use. (P) (CPC) 8. Hours of Operation: The contractor's office and storage yard (tree service business), to include the movement of equipment, shall be limited to Monday through Friday from 7:00 a.m. to 5:30 p.m. and Saturday from 7:30 a.m. to 1:00 p.m. There shall be no operation of the use on Sunday. (P) 01000,44 9 15SNO669-2015OCT28-BOS-RPT U'9110046 10 15SN0669-2015OCT28-BOS-RPT CASE NUMBER: 15SN0634 7.13. APPLICANT: Charter (E & A) LLC RECOMMEND APPROVAL PLANNING CHESTERFIELD COUNTY, VIRGINIA STAFF'S ANALYSIS AND ® Future development on Le Gordon Drive is limited Magisterial District: MIDLOTHIAN 200 Charter Colony Parkway ® Substantial capital facilities improvements already constructed as a part of Charter Colony RECOMMENDATION IbLo IV 7- pkE Board of Supervisors (BOS) Public Hearing Date: Request OCTOBER 28, 2015 Property BOS Time Remaining: rn 302 DAYS 0 0 Applicant's Agent: BRENNEN KEENE 0 Z C) (804-775-1005) Applicant's Contact: REYNOLDS ALLEN (301-652-3588) Lt]E Planning Department Case Manager: RYAN RAMSEY (804-768-7592) APPLICANT'S REQUEST Amendment of conditional use planned development (Cases 94SNO138 & 13SN0509) to permit exceptions to density and residential townhouse standards. An eighty (80) unit residential townhouse development is planned. Density within Charter Colony is currently limited to 1,800 dwelling units with the development of John Tyler Community College. Eighty (80) additional dwelling units above the permitted 1,800 dwelling units in Charter Colony are proposed. In addition, exceptions relative to bulk standards in the Residential Townhouse (R-TH) District for setbacks, lot size, unit variation, buffers, landscaping, open space and recreational areas are requested. Notes: A. Conditions may be imposed or the property owner may proffer conditions. B. Proffered conditions and Textual Statement are located in Attachments 1 and 2. RECOMMENDATION RECOMMEND APPROVAL PLANNING ® High-quality, village -concept townhouse community COMMISSION (7/21/2015) ® Future development on Le Gordon Drive is limited ® Substantial capital facilities improvements already constructed as a part of Charter Colony Providing a FIRST CHOICE community through excellence in public service 00046 RECOMMENDATION (CONTINUED) RECOMMEND APPROVAL PLANNING COMMISSION AYES: Gulley, Waller and Wallin (7/21/2015) NAYES: Brown ABSENT: Patton RECOMMEND DENIAL STAFF . Request does not address impacts on capital facilities .004 i, 15SNO634-2015OCT28-BOS-RPT SUMMARY OF IDENTIFIED ISSUES Department Issue PLANNING BUDGET AND Fails to address the development's impact in accordance with Board's MANAGEMENT Cash Proffer Policy Fails to address development's impact on fire and EMS in accordance FIRE with Board's Cash Proffer Policy PARKS AND Fails to address development's impact on parks and recreational RECREATION facilities in accordance with Board's Cash Proffer Policy Fails to address development's impact on library facilities in LIBRARIES accordance with Board's Cash Proffer Policy Fails to address development's impact on school facilities in SCHOOLS accordance with Board's Cash Proffer Policy Fails to address development's impact on traffic in accordance with CDOT Board's Cash Proffer Policy VDOT UTILITIES ENVIRONMENTAL ENGINEERING 15SNO634-2015OCT28-BOS-RPT I----- -- ------ --- I LL - - -- ------ CL 0 0) LO 0 cy) 0 7� WAW, Q CL (y) 0 (D C:) Z 0 C14 LO (N 0 MAW (n LU co C) is 41 < 0-6 le xio, U) r z LO < 0 00 4 15SNO634-2015OCT28-BOS-RPT G30049 5 15SN0634-2015OCT28-BOM *ooso ZONING HISTORY Case Number ROS Action Request Rezoning from R-15 to R-9 of 764.3 acres, from R-TH to R- Approved 9 of 6.2 acres, and from R-15 to C-3 of 3.6 acres, all with 94SN0138 (08/24/1994) Conditional Use Planned Development to permit use and • If Tract 4 is developed bulk exceptions. for non-residential uses Amendment of Conditional Use Planned Development 94SNO138 Approved (Case 94SN0138) within Tract 7 to modify the location and 13SNO509 (06/26/2013) reduce setbacks along of the East-West Collector Road for residential uses and obtain conceptual landscape plan approval for the area fronting on Le Gordon Drive. PROPOSAL An eighty (80) unit residential townhouse development is planned. The request property is located within a portion of Tract 7, an area defined by the Master Plan in the original Charter Colony zoning request. Residential townhomes are a permitted use, when developed in accordance with the Residential Townhouse (R-TH) District standards and zoning conditions. Several exceptions to these development standards and the overall density limitations are requested. CHARTER COLONY DENSITY The following chart provides an overview of the development's density modification: Case Number Permitted Overall Density Request • Tract 4 has been developed for 1,800 Dwelling Units 1 non-residential purposes (John Tyler Community College) • If Tract 4 is developed for non-residential uses . 1,784 dwelling units have been 94SNO138 2,100 Dwelling Units recorded or approved as of May, • If Tract 4 is developed 2015 for residential uses . 16 dwelling units remain (12 of these units may be rain -age restricted dwelling units) • The proposed 80 lots would be in 15SN0634 80 Dwelling Units (On the addition to the permitted 1800 (Current Request Property) dwelling units permitted elsewhere Request) in the Charter Colony ' Density is for the entire Charter Colony zoning request geography, as outlined in Zoning Case 94SN0138. DEVELOPMENT STANDARDS The request includes a number of modifications to the Residential Townhouse (R-TH) District standards. These exceptions are necessary to promote a village -style townhouse concept rather 6 15SN0634-2015OCT28-BOS-R??T , "� 0051 than a traditional, suburban -styled development per the current R-TH ordinance requirements. Generally, dwellings would consist of a mix of rear and front loaded townhomes, oriented along public roads and common areas. Alleys would facilitate access to the rear -loaded lots. Townhomes would also front the Special Access Road (East/West Road) and a common area. Sidewalks and pathways would be provided throughout the development, encouraging pedestrian -oriented placement of townhomes that are adjacent to streets and common areas. The following chart provides an overview of the development's modification to Residential Townhouse (R-TH) District standards: Design or Bulk Request Requirement Density Increased from 8 to 14 dwelling units per acre' maximum density Textual Statement 4.A. Lot Area and Width Reduction in lot size and lot width for end units. Textual Statement 4.8. Setbacks • Reduced side, corner side and rear yard setbacks • Reduced encroachments for certain improvements (i.e. uncovered stairs, terraces, landings, porches, or enclosed entrances) • Establish a Special Access Road (East/West Road) setback Textual Statement 4. C., 4. E., 7. C., 7.D. and 7.E. Driveways and Parking Concrete curb and gutter not required for private alleys and driveways Areas Textual Statement 4.G. Eliminate unit variation Group or Row Design Textual Statement 4. H. Recreational and Common Active recreational facilities not required. Passive recreation amenities to include a "Pavilion" and "Common Area". Area Textual Statement 4.l and Proffered Condition 12 Street Trees Mix of large maturing and small ornamental street trees, based on the orientation of garage on unit along public roads, special access street and units fronting common area Textual Statement 41 and Proffered Condition 10 Building Height Increased from 3 stories or 40' whichever is less to 4 stories or 45', whichever is less Textual Statement 7. F. ' Reliet to this standard was previously given in Case 94SN0138. ARCHITECTURE & SITE DESIGN The applicant has offered several proffered conditions relative to the architecture, unit design and community amenities for the proposed townhouse development. The following chart and Attachment 5 (Exhibit B) provides an overview: 7 15SN0634-2015OCT28-BO5RPT �:�� Design Requirement Request Architectural and Site Generally similar to the design shown on Attachment 5 (Exhibit B). In Design Criteria addition, the following restrictions and elements shall be incorporated into townhouse units and community: • Specified exterior and roof materials • Enhanced treatment of townhouse end units and the rear Unit Lighting elevations of units adjacent to Charter Colony Parkway • Roofline variation Pedestrian Access & • Front entry porch and walkway widths Sidewalks • Screening of alley access from rights-of-way • Specified fence materials • Minimum garage sizes (1 or 2 -car garages) • Allow on -street parking • Concrete driveways • Design and phasing standards for open space area and pavilion Proffered Conditions 7,8,9,11 and12 BUFFER, LANDSCAPING AND STREETSCAPE IMPROVEMENTS The applicant has offered several proffered conditions relative to the design and layout of required buffers, landscaping and streetscape improvements. The following chart provides an overview of the development's requirements: Design Element Request Buffer • Buffer and supplemental plantings to be reviewed prior to construction commencing on property (along Charter Colony Parkway) • Easements may encroach into buffer, as shown on Exhibit A Proffered Condition 3 and Textual Statement 7.A Unit Lighting Each townhouse shall have a post light Proffered Condition 110. Pedestrian Access & • Meandering path on south side of Special Access Sidewalks • Pedestrian pathway connection between the townhouse development and Le Gordon Drive • A pedestrian crosswalk installed across the Special Access • Sidewalks on one side of all Public Roads • Sidewalk network around the common area and linking to Private Alleys Proffered Condition 6 and Attachment 4 (Exhibit A) While a number of exceptions are requested, the applicant has proffered several architectural and design elements that will result in a village -style, high-quality, pedestrian -oriented townhouse development that is integrated into nearby existing developments and the larger Charter Colony community. As proffered, the exceptions to the typical R-TH standards will not be detrimental to existing or pending development in the immediate area. 8 15SNO634-2015OCT28-BOS-RPT (�OOS3 The need for schools, parks, libraries, fire stations and transportation facilities in this area is identified in the County's adopted Public Facilities Plan, Thoroughfare Plan and Adopted Capital Improvement Program and further detailed byspecific departments in the applicable sections Vfthis request analysis. This proposed development will have an impact on capital facilities. Staff has calculated the fiscal impact ofevery new dwelling unit onschools, roads, parks, libraries and fire stations 8t $2I,26Iper unit. The applicant has been advised that the current maximum proffer Of $28,966 per unit would defray the cost ofthe capital facilities necessitated by this proposed development. The original zoning case 94SNOI38 was approved in August 1994. Proffered Condition 2 of 94SN0138 states the nnaxinnurn number ofdwelling units within the development would be limited to 1,800 units, since Tract 4was utilized for non-residential uses. Proffered Condition ] states each residential lot developed in excess of 2,088 units would be subject to pay 8 rash proffer. Since the overall development was limited to 1,800 units, a cash proffer has never been applicable. The applicant has requested toamend the previously approved case which would increase the density, only On Tract 7, to add 80 units; however, they have not offered a way to address the impact of this proposed development on capitol facilities. Because the applicant is requesting to increase the density above the currently a||OvvPd 1,800 units, staff feels that it is appropriate to accept 8 C@5h proffer to 355i5t in mitigating the corresponding impacts on capital The Cash Proffer Policy allows the County to assess the impact of all dwelling units in previously approved zoning cases that come back before the Planning Commission and Board of Supervisors using the calculated capital facility costs in effect at the time the case is reconsidered. It is appropriate to accept the nnaxinnuno cash proffer of $18,966 for each dwelling unit. The Planning Commission and the Board of Supervisors, through their consideration of this request, may determine that there are unique circumstances relative tOthis request that may justify acceptance of proffers as offered for this case. 9 15SNO634'2015OCT28'8OS-RPT C60CS4 80* Per Dwelling Unit Impact on Capital Facilities Potential Units Facility FY15 Cash Proffer Current 130S Applicant Variance from Categories Calculated on Existing Maximum Proposal Maximum Impact Zoning Schools $9,376 $0 $8,364 $0 ($8,364) Parks $1,327 $0 $1,184 $0 ($:,184) Libraries $340 $0 $303 $0 ($303) Fire $786 $0 $701 $0 ($701) Stations Roads $9,432 $0 $8,414 $0($8,414) Total $21,261 $0 $18,966 $0 L($18,966) Overall Impact on Capital Facilities Schools $750,080 $0 $669,120 $0 ($669,1,20) Parks $106,160 $0 $94,720 $0 ($94,320) Libraries $27,200 $0 $24,240 $0 ($24,240) Fire $62,880 $0 $56,080 $0 ($56,080) Stations Roads $754,560 $0 $673,120 $0 ($673,,120) Total $11700)1880 $0 $1,517,280 $0 ($1,517y280) *Based on Proffered Condition 2 of case 15SN0634. The actual number of dwelling units and corresponding impact may vary. 10 15SNO634-2015OCT28-BOS-RPT 0,00056 FIRE SERVICE Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov The mission of Fire and Emergency Medical Services (EMS) is to protect life, property and the environment through 8 comprehensive fire and life safety program that ensures an adequate and timely response toemergencies. The Public Facilities Plan as part ofthe Comprehensive Plan, indicates: County -wide Fire & EMS Service Information & Needs ^ Recommendations for Fire Stations New 5 Rep lacement/Revitalization 4 by 2022 2011 Incidents as a percent of total Fire 24% policy). EMS (Emergency Medical Services) 76% Fire/EMS Increases in Call Volume from 2001 and 2011 44% County Population Increase from 17% With the aging of population, medical emergency incidents one expected to increase faster than the rate of population growth overtime. Fire Service - Project Impacts Estimated Number of Calls for 14 Service Annually Applicant has not addressed impacts on fire and EMS Applicant's Proposal to Address acilities (cash proffer not in accordance with current Impacts I policy). IThe financial impact of residential development on fire facilities is addressed in the "Financial Impact on Capital Fad|ities^section ofthe report. Information:Additional When the property is developed, the number Of hydrants, quantity of water needed for fine protection, and access requirements will be evaluated during the plans review process. Information relative to nearby fire and emergency service facilities can be found in Attachment 3. 11 155N0634-2015OCT28'80S'RPT GOOSE; _ ��=`�.� PARKS AND RECREATION Staff Contact: Brian Geouge (804-318-8720) geougeb@chesterfield.gov The County supports a high-quality park system to provide residents and visitors with equitable access to active and passive recreation opportunities. The Public Facilities Plan, as part of the Comarehensive Plan. indicates: County -wide Parks and Recreation Needs Park Type Number of New Parks Aggregate Acreage Regional 3 600 Community 10 790 Neighborhood 9 180 Special Purpose 3 1 - Urban 2 - - Linear 3 - - 1 The Public Facilities Plan notes facility recommendations for water-based parks. All other facilities are acquired and developed on a site -by -site basis. 2 Facilities are recommended in urban areas where there is limited acreage available for park development. 3 Facility needs are assessed on a site -by -site basis as recommended in the Public Facilities Plan. Parks and Recreation — Project Impacts 2012 County Level of Service 5.9 Acres of Regional, Community and/or Neighborhood parkland per 1,000 persons Target Level of Service 9 Acres of Regional, Community and/or Neighborhood parkland per 1,000 persons Applicant has not addressed impacts on parks and Applicant's Proposal to Address recreational facilities (cash proffer not in accordance with Impacts 1 current policy). Applicant citing proffers set in zoning case 94SN0138, quality materials, and quality of life contributions. 1 The financial impact of residential development on parks facilities is addressed in the "Financial Impact on Capital Facilities" section of the report. Additional Information: Information relative to nearby parks and recreation facilities can be found in Attachment 3. 12 15SNO634-2015OCT28-BOS-RPT LIBRARIES Staff Contact: Debra Winecoff (804-751-4475) winecoffd@chesterfield.gov The public library system's role in the county has expanded beyond its traditional function as a resource for information and materials, and now serves as a community gathering place for educational, cultural and informational services; community support during emergencies; economic development; and revitalization activities. The Public Facilities Plan, as part of the Comprehensive Plan. indicates: County -wide Library Needs Facility Action County -wide Facility Needs Expand or Replace 5 Libraries Construction of New• Facilities 5 Libraries • 1 Community Arts Center Libraries- Project Impacts 2011 County Level of Service 0.45 square feet of library space per person Standard Level of Service 0.82 square feet of library space per person Applicant's Proposal to Address Impacts 1 Applicant has not addressed impacts on library facilities (cash proffer not in accordance with current policy) ' The financial impact of residential development on library facilities is addressed in the "Financial Impact on Capital Facilities" section of the report. Additional Library Information: Information relative to nearby library facilities can be found in Attachment 3. 13 15SN0634-2015OCT28-BOS P oo SCHOOLS Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net High performing, high quality public schools contribute to the quality of life and economic vitality of the County. The Comprehensive Plan suggests a greater focus should be placed on linking schools with communities by providing greater access, flexible designs and locations that better meet the needs of the communities in which they are located. The Public Facilities Plan, as part of the Comprehensive Plan, indicates: County -wide School Needs School Types Facilities to Revitalize/Replace New Facilities Elementary 16 3 Middle 6 2 High 2 3 Technical - 1 Schools - Project Impacts Average Student Yield Elementary 17 Middle 9 High 12 Total 38 Applicant's Proposal to Address Impacts 1 Applicant has not addressed impacts on school facilities (cash proffer not in accordance with current policy) 1 The financial impact of residential development on school facilities is addressed in the "Financial Impact on Capital Facilities" section of the report. Additional Information: After review of this request, based on current school assignments and student enrollment the proposed rezoning case will have an impact on schools. It is possible that over time this case, combined with other tentative residential developments and other zoning cases in the area will continue to push these schools to their capacity and therefore impact the capacity of facilities division -wide. Information relative to schools currently serving area can be found in Attachment 3. 14 15SNO634-2015OCT28-BOS-RPT �&QOS,q COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county -wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and recommendations are detailed in the chart below: Recommendation Applicant's Proposal Cash Proffer Policy Applicant has not addressed traffic impacts in accordance with current policy. VDOT Land Use Regulations Traffic Impact Analysis (24VAC30-155) - Access Management (24VAC30-73) As proffered and proposed the conditions for meeting SSAR street acceptance connectivity (two external connections to a publically maintained street) and pedestrian accommodation criteria (sidewalks on one side of the street) would be met. Subdivision Street Acceptance (24VAC30-91/92) Street acceptance is further subject to compliance with meeting VDOT's roadway design standards which include verification on the need for turn lanes proposed at roadway access points. The Department will evaluate during the site plan review process. Land Use Permit (24VAC30-151) - Summary - 15 15SN0634-2015OCT28-BOS-RPT,,. r� 4 � The proposal's impacts on the County's utility system are detailed in the chart below: Water and Wastewater Systems Currently Serviced? Size of Existing Line Connection Required by County Code? Water No 1211 & 8" Yes Wastewater No 8" Yes Chesterfield County Department of Utilities Dl, -Cl 1,L1 I IS A(X,)JRACY Additional Information: The proposed request will not impact the public water and wastewater systems. 16 15SN0634-2015OCT28-BOS-RPT , 34000j- The proposal's impacts on drainage, erosion and water quality are detailed in the chart below: Stormwater Issue Discussion/Conditions Geography The property is in the Michaux Creek Watershed which drains into Powhatan County before reaching the James River The necessary stormwater management infrastructure to accommodate Stormwater this project has already been installed as a part of the site development Management improvements for the Charter Colony/Midlothian Turnpike/Le Gordon Drive Martin's Grocery Store. 17 15SN0634-2015OCT28-BOS-RPT CASE HISTORY Applicant Submittals 3/9/15 Application submitted 5/8/15 Revised proffers and textual statement were submitted 5/11/15 & Revised proffers and textual statement were submitted 5/12/15 6/29/15 A revised proffer was submitted, relative to permitting engineered wood siding as a permitted building material Community Meeting 4/22/15 Issues Discussed • Midlothian Planning Commissioner, applicant, agent and staff attended • House size, sales price, number of bedrooms/bathrooms, cash proffer, access to Charter Colony recreational facilities, number of students generated by this development and the impact on the overcrowding situation at Watkins Elementary School Planning Commission Meetings 5/19/15 Citizen Comments Citizens spoke in support and opposition of the applicant's request: • Development will have high-quality architecture and building materials • Development may worsen the overcrowding at J.B. Watkins Elementary School • Need to meet with area residents and evaluate traffic impacts on Le Gordon Drive • Offering no cash proffer is not acceptable since there is a need for public facilities within the immediate community and on a county -wide basis Commission Discussion The Commission noted their desire to defer this case to allow additional time for the applicant to meet with the community to discuss impacts of the development along Le Gordon Drive. Action — DEFERRED TO JULY 21, 2015 7/21/15 Citizen Comments Several citizens spoke in opposition to this case, noting that the applicant has not offered a full cash proffer to address impacts on capital facilities, overcapacity of Watkins Elementary, increased traffic along Le Gordon Drive, and overdevelopment of the site. Two citizens spoke in support of this case, noting that the applicant has presented a quality housing product, there is a need for additional housing in Midlothian Village and that the developer of Charter Colony has already contributed towards offsetting its impact on capital facilities. 18 15SN0634-20150CT28-B0S-RFT,, 4- 19 15SNO634-2015OCT28-BOS-RPT Commission Discussion The Commission noted their support for this case: • Applicant has provided a village -concept plan for a high-quality townhouse community • Further development opportunities on Le Gordon Drive are limited • Impacts to local schools will need be addressed by the School Board, relative to overcrowding at Watkins Elementary School • A substantial amount of capital facility improvements have already been constructed as a part of Charter Colony development Dr. Brown noted his opposition to this case given development will generate students and usage of capital facilities; therefore a cash proffer to offset these impacts is appropriate. Recommendation — APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITIONS IN ATTACHMENT 1 Motion: Waller Second: Wallin AYES: Gulley, Waller and Wallin NAYES: Brown ABSENT: Patton Board of Supervisors Meetings 8/26/15 Board Discussion The Board noted their desire to defer this case to the next regularly scheduled Board of Supervisors meeting. Action - DEFERRED TO SEPTEMBER 16, 2015 19 15SNO634-2015OCT28-BOS-RPT Board of Supervisors Meetings (Continued) 9/16/15 Citizen Comments Several citizens spoke in opposition to this case, noting that the applicant has not offered a full cash proffer to address impacts on capital facilities, overcapacity of Watkins Elementary, increased traffic along Le Gordon Drive, and overdevelopment of the site. Several citizens spoke in support of this case, noting that the applicant has presented a quality housing product, obtained approval from the Village of Midlothian Volunteer Coalition, and that the developer of Charter Colony has already contributed towards offsetting its impact on capital facilities based on previous rights-of-way dedication to the County. The public hearing was closed. Board Discussion The Board noted their desire to defer this case to the next regularly scheduled Board of Supervisors meeting to allow time for Mr. Gecker to meet with the applicant and adjoining property owners to discuss the potential impacts of the development along Le Gordon Drive. Action - DEFERRED TO OCTOBER 28, 2015 The Board of Supervisors on Wednesday, October 28, 2015, beginning at 3:00 p.m., will consider this request. 20 15SNO634-2015OCT28-BOS-RPT ATTACHMENT 1 Note: "CPC" —Recommended by the Planning Commission only The Owners and the Developer (the "Owners") in this zoning case, pursuant to §15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the development of the Property known as part of Chesterfield County Tax Identification Number 726-707-3592 (the "Property") under consideration will be developed according to the following conditions if, and only if, the rezoning request for amendment to the Conditional Use Planned Development ("CUPD") is granted. In the event the request is denied or approved with conditions not agreed to by the Owners, the proffers shall immediately be null and void and of no further force or effect. The application contains two (2) exhibits described as follows: Exhibit A —A plan titled "Charter Colony Townhouses, Preliminary Site Plan," dated January 9, 2015, last revised February 24, 2015, and prepared by Youngblood, Tyler & Associates P.C. Exhibit B — Elevations titled "Conceptual Elevations A, B, C, C-1, and D" prepared by HHHunt. The Applicant hereby amends Proffered Condition 1 of Case 13SNO509 to read as follows: (CPC) 1. Master Plan. The Textual Statement dated February 27, 2015, last revised May 11, 2015, shall be considered the Master Plan. (P) (Note: Except as amended herein, all previous conditions of zoning approved in Case 13SNO509 shall remain in full force and effect.) The Applicant hereby amends Proffered Condition 2 of Case 94SNO138 to read as follows: (CPC) 2. Dwelling Units. A maximum of eighty (80) dwelling units shall be permitted on the Property. The dwelling units are independent of, in addition to, and shall not otherwise affect or limit in any manner the original number of dwelling units permitted by Proffered Condition 2 of case 94SN0138. (P) (Note: Except as amended herein, all previous conditions of zoning approved in Case 94SNO138 shall remain in full force and effect.) 21 15SNO634-2015OCT28-BOS-RPT (CPC) 3. Buffers. A. Charter Colony Parkway. i. A fifty (50) foot buffer ("50 -Foot Buffer") measured from the right-of-way shall be provided along Charter Colony Parkway as shown on Exhibit A. Natural vegetation within the 50 -Foot Buffer shall be maintained to the maximum extent feasible. Prior to any construction on the Property, an on-site inspection by the Planning Department shall identify the trees within the 50 -Foot Buffer that should be saved. Those trees shall be tagged and protected. iii. If insufficient plantings exist within the 50 -Foot Buffer, as determined by the Planning Department, additional plantings shall be added. The exact locations, quantities, species, and sizes of any supplemental landscaping shall be determined at the time of subdivision review. B. Structures. L A decorative wall and/or signage may be provided within the 50 -Foot Buffer to identify the townhouse development. ii. Rear yard fencing for lots may be installed within the 50 -Foot Buffer, provided that the required landscaping in the buffer is maintained. (P) (CPC) 4. Setbacks on Special Access. A ten (10) foot setback shall be required for buildings located along the East-West Special Access Road ("Special Access") except as to accommodate improvements noted in Proffered Conditions S.A. and 10.A. [For clarification, no buffers are required along the Special Access.] (P) (CPC) 5. Pedestrian Access. A. A sidewalk or meandering path located within the front yards of the townhouses shall be provided along the south side of the Special Access as generally shown on Exhibit A. B. A pedestrian connection to the path located along LeGordon Drive shall be provided from the turnaround shown on Exhibit A and as approved by the Planning Department at the time of subdivision review. C. At least one pedestrian crosswalk located in-line with the sidewalk fronting the shopping center buildings that face Charter Colony Parkway shall be provided across the Special Access, if approved by VDOT. D. Sidewalks shall be provided on one side of the Public Roads of the townhouse development as shown on Exhibit A. Public Roads are those roads that are internal to the Property and designed to be accepted for state maintenance. E. Additional sidewalks shall be provided across the Common Area and linking to the Private Alleys as generally shown on Exhibit A. 22 15SN0634-2015OCT28-BOS-RPT f', F. All private sidewalks leading to the front of the dwelling units shall be a minimum of four (4) feet in width. (P) (CPC) 6. Garages and Parking. A. Rear -loaded, alley -accessed townhouses shall have two -car garages. B. Front -loaded townhouses shall have one -car garages. C. On -street parking shall be permitted on Public Roads as approved by VDOT. (P) (CPC) 7. Alley Access and Screening. Where an alley is visible from Public Roads, a screening wall, fence, or landscaping shall be used to minimize the view of parking and service areas. (P) (CPC) 8. Townhouse Design. A. The architecture design shall be generally similar to those shown on Exhibit B. B. The townhouse end units that face outside the Property and in the locations noted on Exhibit A as Lots 1, 31, 32, 45, 46, 61, and 62 shall be constructed with additional fagade design and detailing such as shown on Conceptual Elevation D. C. All end units that are internal to the Property shall wrap any brick on the front fagade a minimum of eighteen (18) inches along the side of the unit. D. Exterior materials shall be brick or fiber cement siding (such as HardiePlank, HardieShingle, and HardieTrim) or engineered wood siding (such as LP SmartSide). Vinyl siding shall not permitted as an exterior material. E. Other materials may be used for trim, architectural decorations, or design elements provided they blend with the traditional and cottage style architecture, as generally depicted in Exhibit B. Roof materials shall be standing seam metal or a thirty (30) year architectural dimensional shingles with algae protection. G. Roofs or roof lines shall be varied in color, height, or by a visual/material break between the roofs. H. All front entries shall be covered with a solid porch roof. At least one unit in each group of rear -loaded townhouses shall provide a front porch design extending the full width of the unit to provide variety and vertical breaks to the units. Any rear elevation adjacent to Charter Colony Parkway (Lots 11-31 on Exhibit A) shall be constructed with similar architectural details as those on the front elevation of the townhouse. All single windows shall have a shutter treatment. In addition, a minimum of two (2) dwelling units in a row or group shall incorporate a brick fagade treatment from the foundation to the top of the second floor. The units with a brick fagade shall not be required to incorporate decorative siding treatment above the brick. 23 15SNO634-2015OCT28-BOS-RPT v00Clt: 8 J. The minimum square footage of the townhouses shall be 1600 square feet. (P) (CPC) 9. Fences. A. Any rear yard fences constructed shall be vinyl, fiber cement lumber, metal, and/or comparable material. B. The height of rear yard fences shall not exceed six (6) feet. (P) (CPC) 10. Streetscape. A. Large maturing trees, planted approximately 40' on center, shall be provided along the Public Roads of rear -loaded lots, along the Special Access Street, and Common Area, except where there is a conflict with utilities, sightlines, and driveway areas. B. Small ornamental trees shall be provided between groups of front -loaded lots, except where there is a conflict with utilities. C. Front yard post lights shall be provided for each townhouse. (P) (CPC) 11. Driveways. Driveways shall be concrete. Gravel or asphalt driveways shall not be permitted. (P) (CPC) 12. Common Areas. A. An open lawn passive recreation area shall be provided as shown as Common Area on Exhibit A. B. A covered community gathering space such as pavilion, gazebo, or similar structure ("Pavilion") shall be provided on the Property. i. The Pavilion shall be a minimum of 192 square feet in size and the design of the Pavilion shall be compatible with the architecture of the community. ii. The exact location of the Pavilion shall be determined at the time of preliminary subdivision plat approval. iii. Once the location is identified, the Pavilion shall be constructed as part of that row or group of townhouses immediately adjacent to the Pavilion location. iv. Notwithstanding the provisions above, the Pavilion shall be under construction prior to the issuance of the 40th building permit. (P) 24 15SNO634-2015OCT28-BOS-RPT 300 , q Case 15SNO634 March 2,2OI5 Revised May 8,2O15 Revised May 1],]O15 Tract 7—C-3with Conditional Use Planned Development to permit residential multi -family and townhouse uses; recreational uses accessory to residential uses in the development; private schools plus exceptions to C-3 bulk requirements. 1. Uses permitted shall be those permitted in the Community Business (C-3) District; Residential Multi -Family (R -MF) District and Residential Townhouse /R-TH\ District; recreational uses accessory to residential uses in the development; plus private schools. 2. Development of any non-residential use shall conform to the requirements of the Midlothian Village Fringe District Ofthe Zoning Ordinance, except that the setbacks from the East-West Special Access Road shall beasset forth inProffered Condition 4 of Case 9. Residential multi -family uses shall conform t0the Zoning Ordinance requirements for Residential Multi -family (R -MF) for any multi -family usesa*4 except there shall beno minimum acreage requirement for such uses and density shall not exceed fourteen (14) units per acre. 4. Residential Townhouse uses shall conform to the reRulations set forth in the Residential Townhouse (R-TH) district except as set forth in below and as specified in the Proffered A. Density. There shall be no minimum acreage requirement and density shall not exceed fourteen (14) units per acre. B. Lot Area & Width. Each lot shall have an area not less thanj,520 s-guare feet and a lot width of not less than 19 feet: except that end lots shall have a minimum area of 2,320 square feet and lot width of not less than 29 feet. C. Setbacks from SpecialAccess Road. The minimum building setback from the East-West Special Access Road shall be ten (LQ�feet. D. Side Yard. The side yard setback for all end lots shall be ten 10jeet. E. Comer Side Yard. The corner side yard shall be twenty (20) feet. F. Rear yard. The rear -yard shall be twenty (20) feet. G. Driveways and Parking Areas. All public roads shall have concrete curb and gutter. Alleys and driveways shall not be required to have concrete curb and 25 153N0634-2015OCT28' B"'*��L��'� ~]&� �� H. Group or Row Design. There shall be no required variation in the front yard setbacks for the townhouse units. I. Common Area. No active recreational facilities or areas shall be required: however, passive recreation is provided as set forth in Proffered Condition 12. J. Street Trees. Street tree installation shall be provided as set forth in Proffered Condition 10. 5. At time of site plan review for any recreational uses, conditions may be imposed to insure land use compatibility. These conditions may address, but not necessarily be limited to, buffering screening, lighting and hours of operation. 6. A natural or open space area of approximately four (4) acres shall be maintained between Charter Colony Parkway and LeGordon Drive, generally adjacent to Parcels 2, 4, 5, 7, 10, 19, and 20 on Tax Map 15-15 (1) as illustrated on Exhibit 'B.' This open space may be utilized for access, stormwater retention, wetlands mitigation, water quality facilities, utility extensions and similar uses as may be approved by the Planning Commission, but shall not be used for building or parking. Specific measures shall be required to mitigate the impact of these improvements to LeGordon Drive and adjacent residential areas, if deemed necessary by the Planning Commission. These measures may include but not necessarily be limited to additional landscaping, architectural treatment, fences, walls, hedges, berms, etc. 7. The development of the townhouses shall conform to the Zoning Ordinance except as follows: A. The buffer along Charter Colony Parkway may be reduced to thirty (30) feet where necessary to accommodate existing easements, utilities running generally parallel to the buffer, fencing, and signage (including a decorative wall). B. If side entry townhouses are provided, uncovered stairs, terraces, landinZs. orches, or enclosed entrances may project into the side yard or the corner side and up to eight (8) feet. C. Bay windows and eves may project into any yard setback up to three and a half feet (3.5) feet. D. Covered porches enclosed on three sides may project into a front yard setback up to four (4) feet. E. The maximum height of all buildings shall be four (4) stories or forty-five (45) feet whichever is less 26 15SNO634-2015OCT28-BOS-RPT Nearby Public Facilities FATTACHMENT 3 SUPPLEMENTAL IPUBLIC'FACILITIES STATISTICS Schools Currently Serving Area The Forest View Volunteer Rescue Squad Watkins Midlothian Library Parks & Recreation Watkins Annex Park, Midlothian Middle Athletic Complex, Mid - Lothian Mines Park Midlothian Midlothian Elementary Middle School High School School Capacity - Categories .2- Ln .2- Ln .2 Ul 4� L- 0 L- a) .0 &- 0 -0 CL Current E CL m -0 E CL M E and LL U- 10 (V 2 = U U - Projected FigureS2 2014 1011 818 124 1225 1506 81 1472 1569 94 15 1033 - 126 1206 - 80 1548 - 99 2016 1051 - 128 1213 - 81 1591 101 2021 1072 - 131 1211 - 80 1802 - 115 Trailers Number of Trailers' 3 j 0 Trailers are not identified in the staff report for schools under 90% capacity. 2 Disclaimer: Please note that Projected Membership AND Functional Capacity are updated on an ANNUAL BASIS. They are based on the September 30 membership and Space Utilization Study Report for a given year. School boundary adjustments may be made to address over capacity levels. Nearby Public Facilities Fire Station The Midlothian Fire Station, Company Number 5 EMS Facility The Forest View Volunteer Rescue Squad Library Midlothian Library Parks & Recreation Watkins Annex Park, Midlothian Middle Athletic Complex, Mid - Lothian Mines Park 27 15SN0634-2015OCT28-BOS-, 001'6`1 2 28 15SNO634-2015OCT28'BO EXHIBIT"X(CONCEPTUAL, LAYOUT) UJ SXE 10 51 00 pan ma In (2 Kp ur i U51 AIRAN 112 AC _j RK RIM IF 7=92 Li 72 17 FENNO 14 In K FE it wo It Nov mm 28 15SNO634-2015OCT28'BO 29 155NO634-2015OCT28'8O3-RPT 30 15SN0634-2015OCT28-BOS-RPT 31 15SN0634-2015OCT28-BOS-RPT 32 15SN0634-2015OCT28-BOS-jZP� t I{�y� Mr. George Beadles expressed concerns relative to lot sizes on the property and stated he feels citizens will eventually feel that this case is important to the overall water quality of wift Creek Reservoir; that due to its potential impact on r-t"quality, conditions should be imposed which further i cts the amount of phosphorus run-off similar to that - by the Magnolia Grange development; and that as seen in tiklmrlier case, smaller lots usually become rentals, Mr. Da. McYenney stated he is an adjacent property owner and M "_' n he feel people oan adjust to most anything; that property e owners h e the right to use their property the way they wish within re on; and expressed appreciation to Xr. and Mrs. b _ Reynolds w contributed 70 acres for Midlothian High School a._. _ ted e and the contributed to John Tyler Community College. e acre e He requested e Board to approve the request as recommended by the Planning C mission. Mr. David McKenn , Jr. stated he resides on LeGordon Drive; that his property 's the only property adjacent to Tract 5; that be would ra er have commercial development on the s property rather than ot 8idential as recommended ):,y staff; and requested the Board approve the request as recommended by the Planning Commissio Mr. Barber stated the di erence between this case and others is that this request has i place existing zoning. He further stated with approval of t 's request, fewer homes would be permitted than in the orig al zoning and that John Tyler i t q place request, e e eqb e z u e e 0 between s te t n e Community college and the ht ght-cf-way for Route 288 is o significant in the developmen of this part of the County, therefore, he feels the positive pact outweighs the negative. H(t, expressed appreciation to , \tapplicant and Midlothian District's Planning Commissions for their efforts in addressing this very intricate and tailed zoning process. or h I Mr. Barber then made a motion for t Board to approve Case a_ " . n 94SNO138 as recommended by the Plannin Commission. Mr. Daniel seconded the IT.ictioTi. He stat that in the 1970's "a a request such as this would have been co zdered by some, as having a negative impact on the County, howe r that vision has changed. lie further stated he feelst s request will contribute favorably to the Midlothian comnun y. Mr. McHale called for the vote, on the motio made by Mr. Barber, seconded by Mr. Daniel, for the Board to prove Case 94SNOI�18 subject to the following condition: In Tract 7, any multi -family residential develop t shall op be limited to that area lying north of '\-West the E: t Collector_ (Note: This condition is in addition to the To1. Statement, Detailed Tract Conditions, Tract 7.) V And, further, the Board accepted the following conditions: 1. The application, Textual Statement, and the plan prepared by J. Y. Timinons and Associates, titled Zoning Map for Charter Colony, and dated June 28, 1994, shall be considered the Master Plan. 2. The total number of dwelling units within the development shall not excoed; a. 1800 units provided Tract 4 is utilized for non- residential uses. ............... 94-541 6/24/94 33 15SN0634-2015OCT28-BOS-FOC'(DI"S ff 4. b. 2100 units provided Tract 4 is utilized for residential uses. 3. For each residential lot developed in excess of 2088 units permitted under the existing zoning, the applicant, subdivider, or assignee(s) shall pay the following to the County of Chesterfield prior to the tine of building permit application for infrastructure improvements within the service district for the property. a, $5,043 per lot, if paid on or prior to June 30, 1594; or b. The amount approved by the Board of Supervisors not to exceed $5,043 per unit adjusted upward by any increase in the Marshall and Swift Building Cost Index between July 1st, 1991 and 7uly 1st of the fiscal year in which the payment is made if paid fter June 30th, 1994. C. I the event that portion of Tract 4, as designated on the plan prepared by J. X. Timmons and Ass iates, is developed for residential uses, then for ery acre not developed for such use, the above limit f 2088 units shall increase by 2.46 units per acre, t to exceed a total of 2100 units. 4. Building perm s for commercial uses on Tract 5 shall not be issued until ne of the following events occurs: 1) the year 2004, 2) th construction of the Route 288/TA'colridge Road Extended In rchange commences as determined by the Transportation D artnent, 3) the construction of Woolridge Road Exte ed east of Coalfield Road to Route 60 commences as dctermi el by the Transportation Department or 4) the construct n to four (4) lanes of Charter Colony/Realigned coal Id Road from Route 60 to Powhite Parkway commences as tormined by the Transportation Department. 5, in conjunction with record ion of any subdivision plat, restrictive covenants shall e recorded which include the following: Foundations shall have an exte or finish on all sides of either brick, architectural grade stucco finish, architectural grade textured and r patterned concrete. 6. In the event Tract 4 is utilized r residential uses, Realigned Coalfield Read/Charter Cc ny Parkway shall be constructed as a four lane divided fa 'Jity from Route 6C to the southern property line and Wool 'dge Road Extended shall be constructed as a 4 lane Jiv--' d facility from Coalfield Road to the western property li . Construction of any bridges or improvements for Route 0 --hall not be required. The exact location and desig of Realigned Coalfield Road/charter Colony Parkway and S- fridge Road Extended shall be approved by the Tr sportation Department. Prior to the site plan a roval or recordation of subdivision plats for mor than a cumulative total of 900 residential units/lots or this project, these improvements shall be compl a-0- as determined by the Transportation Department. 7. No residential lot shall front on or have direct acre to existing Coalfield Road, Realigned Coalfield Road/Cha. er Colony Parkway, Woclridge Road Extended or the Coalfi d Road Connector - 94 -642 8/24/94 34 15SN0634-2015OCT28-BOS-RPT 0 Owners, the proffers shall immediately be null and void and of no further -force or effect. The application contains two i2) exhibits described as follows: Exhibit Plan titled "Special Access Road Plan," prepared by VHB, dated May 1, 2013. Exhibit B. - Plan titled "Le Gordon Drive Landscaping" prepared by VHB, dated March 1.1, 2013. 1. Master Plan. The Textual Statement dated January 14, 2013, and last revised April 22, 2013, shall b considered the Master Plan. (P) 2. East-West Special Access Street. A. variable width Prior to any site plan approval, 1, a right-of-way for an East West Special Access Street ("Special Access") [as defined in Section 19-505;b) of the Zoning Ordinance in effect at the time of this approval], from Charter Colony Parkway to Le Gordon Drive and as generally shown on Exhibit A, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. The exact location and width of this Light -of -,"Jay shall be approved by the Transportation Department. B. The design and location of the Special- Access shall be as generally shown on Exhibit A and as set forth in Proffer 3, with modifications approved by the Transportation Department. If the development on the Property requires relocation or realignment of the Special Access from that 5hc)�,,,n on Exhih..J_t. P, upon request by the Owners, the Transportation Department may approve such request. i.2') 3. Transportation Improvements. Prior to issuance of a certificate of occupancy for any development that accesses onto the Special Access, two (2) lanes of the Special Access shall be constructed from Charter Colony Parkway through the property to Le Gordon Drive, ba::3ed. on VDOT Urban Local Standards with modifications approved by the Transportation Department. (T) 13-351 06/26/13 35 15SN0634-2015OCT28-BOS-RPT 360 4. Setbacks. No minimum or maximum setbacks shall be required for buildings, -parking, and drives located along the north side of the Special Access except as to accommodate improvements noted in -Proffer 4.-Ei. [For clarification, no buffers are required along the Special Access.] B. Sidewalks and pedestrian lighting shall be located along the north side of the Special Access. Street trees shall be located on both sides of the Special Access, outside of any required site distance easements. The exact ,L. location and treatment of these improvements shall be reviewed and approved by the Planning Department as part of the site plan process. tP) 5. Le Gordon Drive Landsca Landscaping along Le Gordon Drive shall be designed generally in accordance with Exhibit B, except as modified by subsections C and D below and Proffer 6.A. B. The tree save area shall be twenty-fi-,ae (25) feet in width ("Tree Save".). The edge of the BMP adjacent to the Tree Save shall be adjusted to protect the drip lines of the protected trees (extending beyond the tree save area), which will provide for a more organic shape to the BMP as shown on Exhibit B. The trees shown on Exhibit B in the Tree Save reflect only the larger trees that are to be saved. C. in addition to the larger trees, an on-site inspection by the Planning Department may identify smaller trees within the Tree Save that can also be saved. Those trees shall be tagged and protected, subject to the final location of the pedestrian access as set forth in Proffer 6. D. if insufficient plantings exist in the Tree Save, as determined by the Planning Department, additional plantings shall be added in accordance to Perimeter Landscaping D. The exact locations, quantities, species, and sizes of any supplemental 13-352 06/26/13 36 15SN0634-2015OCT28-BOS-RPT,_, �. ' I ,�n 4 V ,_p (91 -0 landscaping, including any required landscaping around the BMP, shall be determined at the time of site plan review. (P) Pedestrian Path Phasing. in conjunction with development on the north side of the Special Access, a five (5% foot asphalt pedestrian path or other surface type {"'Path"), as determined by the Planning Department, shall be provided along Le Gordon Drive adjacent to that portion of the Property that directly abuts Le Gordon Drive. The Path shall meander through the Tree Save in order to protect the trees and any additional required landscaping. B. If non-residential uses are developed on the Property located to the south of the Special Access, a pedestrian connection to the Path shall be provided, as approved by the Planning Department at the time of site plan review for that phase of the development. This pedestrian connection shall tie into the pedestrian network provided along the south side of the Special Access except at the pond crossing. At least one pedestrian crosswalk located in-line with the sidewalk fronting the shopping center buildings that face Charter Colonv Parkway shall be provided across the Special Access, if approved by the Transportation Department. (Pi Pedestrian Lighting. A. Lighting shall be provided along the Path to allow use of the Path during the evening hours. The Path lighting, as approved by the. Planning Department, shall be provided as part of the design and construction of the path. Lighting fixtures for the Path may include bollards, tree tip lighting, smaller fixtures, or similar lighting types intended to illuminate the Path. B. Pedestrian lighting shall be maintained in good working condition. (P) 8. Timber Management. For the purpose of enhancing the health and viability of the any timber remaining on the Propertv, timber management under the super�uision of a 13-353 06/26/13 37 15SN0634-2015OCT28-BOSdU a- 2 qualified forester, will only be allowed upon the submission and approval of the appropriate forest management plan to include, but not limited to, erosion control, Chesapeake Bay Act/wetland restrictions, and the issuance of a land disturbance permit by the Environmental Engineering Department. Any other timbering shall be incorporated into the site development erosion and sediment control plan/narrative as the initial Phase of infrastructure construction and will not commence until the issuance of the actual site development land disturbance permit issued as part of any site plan approval. (EE) eyes: Jaeckle, Elswick, Warren, Holland and Gecker. Nays: None. 13-354 06/26/13 38 15SN0634-2015OCT28-Bt-C � r U1 Textual Statement January 14.2O13 Revised March 20.2O13 Revised April 22, 2013 Tract 7—C-3with Conditional Use Planned Development to ponnh residential multi- family and townhouse uses; uki-fami|yondbownhouneueen; recreational uses accessory horesidential uses in the development; private schools plus exceptions to C-3 bulk requirements. 1Uses permitted shall be those permitted in the Community Business (C-3) District; Residential Multi -Family (R -MF) District and Residential Townhouse (R-TH) District; recreational uses accessory to residential uses in the development; plus private schools. 2� Development of any non-residential use shall conform to the requirements of the Midlothian Village Fringe District ofthe Zoning Ordinance, except that the setbacks from the East-West Special Access Road shall be as set forth in Proffer 4. 3. Residential multi -family and townhouse uses shall conform tothe Zoning Ordinance requirements for Residential Multi -family (R -MF) for any multi -family uses and Residential Townhouse (R'TH)for any townhouse uses except that there shall be no minimum acreage requirements for such uses and density shall not exceed fourteen (14)units per acre. at the tiFR8 9f Site PlaR FS'Vi8'A. 5. At time of site plan review for any recreational uses, conditions may be imposed 0oinsure land use compatibility, These conditions may address, but not necessarily be limited to, buffering screening, lighting and hours ofoperation. S. A natural or open space area of approximately four (4) acres shall be maintained between Charter Colony Parkway and LeGordonDrive, generally adjacent to Parcels 2, 4, 5, 7, 10. 19. and 2OonTax Map 15-15 (1) as illustrated on Exhibit 'B.' This open space maybe utilized for access, ahonnwatere$entiun. wetlands mitigation, water quality facilities, utility extensions and similar uses as may be approved bythe Planning Commission, but shall not beused for building or parking. Specific measures shall berequired tomitigate the impact ofthese improvements toLeGnrdnnDrive and adjacent residential areas, ifdeemed necessary bythe Planning Commission. These measures may include but not necessarily be limited to additional landscaping, architectural treatment, fences, walls, hedges, berms, etc. 45015811 39 166N0634'2015OCT28' P�� _ `^� 45015811 4 G, 4"J" G 0 a 40 15SN0634-2015OCT28-BOS-RPT ��F1Fdp r4G yRC'IN�' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 8.A.1. Subject: Nomination/Appointment to the Health Center Commission for the County of Chesterfield (HCC) County Administrator's Comments: County Administrator: Nomination/appointment of member to the Health Center Commission Summary of Information: The Health Center Commission for the County of Chesterfield (HCC) governs and oversees the operations of Lucy Corr Village. Ms. Sarah C. Snead, Deputy County Administrator for Human Services, serves as an ex -officio member - advisor to the HCC. Following appointments/re-appointments) on June 24, 2015, there remained one vacancy on the HCC. Two applications were received for consideration to fill this existing vacancy. After review of both applications, Board members concur with the nomination/appointment of Mr. Charles Witthoefft to serve as an At -Large Commissioner. His term is effective immediately and will expire June 30, 2019. Under the existing Rules of Procedure, candidates for boards and commissions are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: Sarah C. Snead Title: Deputy County Administrator, Human Services Attachments: 1:1 Yes 0 No 0` CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2015 Item Number: 8.A.2. Subiect: Nominations/Appointment/Reappointment to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services `Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Bermuda District. Supervisor Jaeckle recommends that the Board reappoint Jordan Alexander Smith, student from Thomas Dale High School, for a term of November 1, 2015, through June 30, 2016. Mr. Smith meets all eligibility requirements to fill the vacancy and has indicated his willingness to serve. Matoaca District. Supervisor Elswick recommends that the Board nominate and appoint Laney Hull from Manchester High School for a term of November 1, 2015, through June 30, 2016. Ms. Hull meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Preparer: Jana D. Carter Title: Director Juvenile Services Attachments: Flyes 0 No # GGoo '� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. G cl CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 83.1.a.1. Subiect: Resolution Recognizing Corporal Edward E. Ferrell, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Edward E. Ferrell retired from the Police Department on September 1, 2015, after providing nearly 29 years of service to the residents of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: 0 Yes F-1 No # G G 0 cpa g RECOGNIZING CORPORAL EDWARD E. FERRELL UPON HIS RETIREMENT WHEREAS, Corporal Edward E. Ferrell retired from the Chesterfield County Police Department on September 1, 2015, after providing nearly 29 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Corporal Ferrell began his law enforcement career as a volunteer Special Police Officer in 1985; and WHEREAS, Corporal Ferrell has faithfully served the county in the capacity of Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Ferrell has served in various assignments, including Evidence Technician, Field Training Officer, alternate CAP Officer, Desk Officer, and as a member of the Marine Patrol and Special Response Unit; and WHEREAS, Corporal Ferrell had the honor of being selected as the 1987 Rookie Officer of the Year; and WHEREAS, Corporal Ferrell was the recipient of a Life Saving Award due to his quick thinking and prompt actions after a suicidal subject's self- inflicted wound, and the subject subsequently being rushed to the hospital for treatment; and WHEREAS, Corporal Ferrell is recognized for his excellent communications and human relations skills, his compassion, professionalism and teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County; and WHEREAS, Corporal Ferrell has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Ferrell has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Ferrell's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Edward E. Ferrell, and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. G(D050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 8.113.1.a.2. Subject: Resolution Recognizing Corporal Jeffrey T. Verlander, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Jeffrey T. Verlander will retire from the Police Department on November 1, 2015, after providing 28 years of service to the residents of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: 0 Yes 17 No # RECOGNIZING CORPORAL JEFFREY T. VERLANDER UPON HIS RETIREMENT WHEREAS, Corporal Jeffrey T. Verlander will retire from the Chesterfield County Police Department on November 1, 2015, after providing 28 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Verlander has faithfully served the county in the capacity of Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Verlander also served as a Field Training Officer and Community Policing Officer; and WHEREAS, for nearly 16 years, Corporal Verlander has served as a pilot with the Metro Aviation Unit, and he is recognized as one of the best pilots in the unit and has also served as a certified instructor pilot; and WHEREAS, Corporal Verlander was recognized by the Virginia Association of Chiefs of Police with an Outstanding Contribution to Law Enforcement Award for his outstanding work in the Route 60 Corridor Community Policing Program; and WHEREAS, Corporal Verlander was the recipient of a Chief's Commendation Award for his outstanding surveillance skills that resulted in the capture of a dangerous robbery suspect; and WHEREAS, Corporal Verlander was recognized by the County of Henrico with a Meritorious Service Award for his courageous, professional and dedicated service to the community in the arrest of a violent offender; and WHEREAS, Corporal Verlander has received numerous Certificate of Achievement Awards for his dedicated teamwork, community policing and partnership building skills; and WHEREAS, Corporal Verlander is recognized for his communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, during his tenure, Corporal Verlander has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Verlander has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Verlander's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Jeffrey T. Verlander, and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. '.000192 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 8.B.1.a.3. Subject: Resolution Recognizing Lieutenant Jeffrey D. Butler, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Request Adoption of attached resolution. Summary of Information: Lieutenant Jeffrey D. Butler retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2015, after providing over 28 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: 0 Yes F-1No # RECOGNIZING LIEUTENANT JEFFREY D. BUTLER UPON HIS RETIREMENT WHEREAS, Lieutenant Jeffrey D. Butler retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2015; and WHEREAS, Lieutenant Butler served as a volunteer firefighter at the Dale Fire and EMS Station from 1982 through 1987; and WHEREAS, Lieutenant Butler began his career with Chesterfield County on July 7, 1987, as a recruit firefighter in Recruit School #18; and WHEREAS, Lieutenant Butler served as a firefighter at the Dutch Gap, Swift Creek, and Enon Fire and EMS Stations; and WHEREAS, Lieutenant Butler became certified as a Hazardous Materials Specialist in 1990 and served for 25 years on the department's Hazardous Materials Team; and WHEREAS, Lieutenant Butler was promoted to lieutenant in May 1999 and served as a company officer at the Buford, Clover Hill, and Airport Fire and EMS Stations; and WHEREAS, Lieutenant Butler served as the "C" Shift Tactical Safety Officer from August 2010 until his retirement as he watched over the safety of his fellow firefighters on emergency incidents; and WHEREAS, Lieutenant Butler was recognized in September 2003 with a Certificate of Commendation for his dedication and commitment to the organization for taking great steps to navigate blocked roadways in order to arrive at his work assignment on the morning after Hurricane Isabel; and WHEREAS, Lieutenant Butler was recognized with multiple awards during his career, including an EMS Unit Citation Award in 2003 for his teamwork efforts in providing emergency care during a motor vehicle accident with an adult patient ejected 30 feet from the vehicle and a child trapped inside the vehicle, and an EMS Unit Citation Award for his teamwork efforts in providing emergency care to patients who were trapped in a vehicle on fire as a result of a head-on collision; and WHEREAS, Lieutenant Butler was recognized with a Lifesave Award in 2007 for his actions while off duty where he came upon a van that had lost control and rolled into oncoming traffic striking a passenger vehicle and catching fire; he unselfishly placed himself in harm's way to pull a female adult from the burning vehicle; and WHEREAS, Lieutenant Butler was honored in November 2008 by the Retail Merchants Association and presented with the Valor Award for going above and beyond the call of duty; and WHEREAS, Lieutenant Butler's operational knowledge in combination with his honest, sincere personality made him a respected leader and a trusted safety officer; and WHEREAS, Lieutenant Butler was a valued member of the department's Leave and Staffing Workgroup in 2002, helping to develop numerous leave and staffing practices and processes, many of which are still in use today. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Lieutenant Jeffrey D. Butler, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. (D®�'5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 8.113.1.a.4. Subject: Resolution Recognizing Captain Richard J. Bidwell, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Captain Richard J. Bidwell retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2015, after providing nearly 30 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: 0 Yes F-1No # RECOGNIZING CAPTAIN RICHARD J. BIDWELL UPON HIS RETIREMENT WHEREAS, Captain Richard J. Bidwell retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2015; and WHEREAS, Captain Bidwell attended Recruit School #16 in 1986, and has faithfully served the county for nearly 30 years in various assignments, from firefighter to acting battalion chief; and WHEREAS, Captain Bidwell served as a firefighter at the Wagstaff, Ettrick, Matoaca, Dale and Clover Hill Fire and EMS Stations; and WHEREAS, Captain Bidwell was promoted to lieutenant in 2002 and served at the Swift Creek, Dutch Gap and Dundas Fire and EMS Stations; and WHEREAS, Captain Bidwell was promoted to captain in 2005 and served at the Swift Creek, Beach and Matoaca Fire and EMS Stations, as well as the Department Safety Officer; and WHEREAS, Captain Bidwell was appointed to acting battalion chief and served in the Emergency Operations Division for both the Northern and Western Battalions; and WHEREAS, Captain Bidwell has been a lifelong learner throughout his career, obtaining a Bachelor's Degree in Occupational Safety and Health; and WHEREAS, Captain Bidwell served on the Fire and EMS Department's Report Card Workgroup, Chesterfield County's Collision Review Board, Advanced Life Support Workgroup, and served as the Fire Explorer Program Advisor; and WHEREAS, Captain Bidwell served on the Metro Richmond Safety Officer Committee, which worked to develop consistent safety practices across all of the departments in the region; and WHEREAS, Captain Bidwell served as a canine handler with the Fire and EMS Department's Technical Rescue Team; and WHEREAS, Captain Bidwell has received several EMS Unit Citations and Lifesave Awards during his career; and WHEREAS, Captain Bidwell served as an Advanced Life Support Provider for 26 years; and WHEREAS, Captain Bidwell responded to the City of Franklin, Virginia in 2006 to assist during a major flood emergency. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain Richard J. Bidwell, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. G(ao97 1 . 1 Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 8.B.1.a.5. Subiect: Resolution Recognizing Lieutenant David S. Harrelson, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Lieutenant David S. Harrelson retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on October 1, 2015, after providing 31 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Attachments: 0 Yes Title: Fire Chief F-1 No # RECOGNIZING LIEUTENANT DAVID S. HARRELSON UPON HIS RETIREMENT WHEREAS, Lieutenant David S. Harrelson retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on October 1, 2015; and WHEREAS, Lieutenant Harrelson served our country for four years as a Hospital Corpsman in the United States Coast Guard from 1975 to 1979 receiving an honorable discharge as a Hospital Corpsman 2nd Class Petty Officer; and WHEREAS, Lieutenant Harrelson attended Recruit School #15 in June 1984 and has faithfully served the county for 31 years in various assignments; and WHEREAS, Lieutenant Harrelson served at the Midlothian, Dale, Ettrick, Bon Air, and Rivers Bend Fire and EMS Stations; and WHEREAS, Lieutenant Harrelson was recognized with an Emergency Medical Services Award for a successful resuscitation at the Midlothian Fire and EMS Station in July 1988; and WHEREAS, Lieutenant Harrelson participated in the rescue operation during Tropical Storm Gaston in September 2004; and WHEREAS, Lieutenant Harrelson completed his Associate's Degree in Applied Science of Nursing in May 2005; and WHEREAS, Lieutenant Harrelson was promoted to lieutenant in June 2007; and WHEREAS, Lieutenant Harrelson was recognized with a Certificate of Appreciation in July 2007 for helping construct a wheelchair ramp for retired Firefighter Roy Arnold; and WHEREAS, Lieutenant Harrelson responded when a tornado hit the Colonial Heights Wal-Mart in April 2008; and WHEREAS, Lieutenant Harrelson was recognized for completing the Technology Generalist Certificate, School of Applied Business and Technology, in March 2009; and WHEREAS, Lieutenant Harrelson received a certificate from Ettrick- Matoaca Volunteer Rescue Squad for improving relationships between fire and rescue services in Chesterfield County in May 2010; and WHEREAS, Lieutenant Harrelson was recognized for his actions during the July 2010 fire in the former Brown and Williamson Tobacco warehouse; and (a31 9 WHEREAS, Lieutenant Harrelson was recognized as an effective team member with a Unit Citation for his key tactical position at a well rescue in January 2013; and WHEREAS, Lieutenant Harrelson was recognized with an EMS Lifesave Award for resuscitating a patient in cardiac arrest in March 2013; and WHEREAS, Lieutenant Harrelson was recognized with an EMS Unit Citation for extraordinary efforts in caring for a patient who was in cardiac arrest after being electrocuted in September 2013; and WHEREAS, Lieutenant Harrelson was recognized with a Unit Citation for the teamwork and efforts involved while caring for a patient who went into cardiac arrest in September 2014. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Lieutenant David S. Harrelson, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 Meeting Date: October 28, 2015 Item Number: 8.B.1.b. Subject: Resolution of Support for the Ettrick Site as the Future Location of the Tri -Cities Multimodal Station County Administrator: Board Action Requested: The Board is requested to adopt the Ettrick site as the future location and submit it for inclusion in the Environmental Assessment. Summary of Information: attached resolution of support for the of the Tri -Cities Multimodal Station Tri -Cities Multimodal Station Final At the request of the City of Petersburg, the Tri -Cities Metropolitan Planning Organization (MPO) has conducted an environmental assessment of potential sites for a future multimodal station location to serve Tri - Cities. An environmental assessment (EA) is the formal process used to predict the environmental consequences (positive or negative) of a project. Environmental evaluations are required by the National Environmental Protection Act (NEPA) for large, federally -funded projects. The EA includes analyses of impacts to traffic, socioeconomic groups, cultural resources, and the natural environment. The Tri -Cities Multimodal NEPA Study began with an evaluation of all potential sites with suitable track configuration and parcel availability. During the study process, the potential sites were pared down to three sites: Boulevard, Ettrick and S. Collier. Preparer: Jesse W. Smith Title: Director of Transportation Attachments: ® Yes No # COQ. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) These three sites have been fully evaluated as part of the EA. At this time, all three sites are viable options for a future station location. In addition to the EA, a Transit Oriented Development (TOD) Analysis was conducted to look at the potential economic viability of the sites. Based on the results of the EA and TOD analysis, the study consultant has ranked the three sites relative to the following criteria: access, TOD potential, environmental impacts, land use and transportation integration, and implementation and operation. The Ettrick site is the study consultant's recommended site. The final decision regarding the site will be made by the Federal Rail Administration (FRA). FRA will review the Final Environmental Assessment report which will include the study consultant's recommendation along with public and local government comments. Staff is recommending that the Board confirm its support for the Ettrick site over the other two sites for the following reasons: • It is the least expensive option. • It has the least environmental impacts. • It requires minimal operational changes from AMTRAK as it is the current station location. • It is consistent with the Ettrick-VSU Special Area Plan and a key component to the revitalization of Ettrick, a substantial area ripe for development and redevelopment. • It is within walking distance of Virginia State University and the Multipurpose Center, providing students, faculty and visitors with easy access to train service. • Relative to S. Collier, it is closer to the urban core; therefore, is more accessible by the majority of the population. • It requires minimal investment towards public infrastructure. To accommodate a future Tri -Cities Multimodal Station, the Ettrick site will require construction of a new station and platform; site improvements for vehicular, transit, pedestrian and bicyclist circulation; and access improvements to Bessie Lane. State and federal funding sources for station construction are limited. It is anticipated that funding for station improvements will need to come primarily from the locality. The Board is requested to confirm support for the Ettrick site as the future location of the Tri -Cities Multimodal Station by adopting a resolution of support and submitting it for inclusion in the Final Environmental Assessment. Gri)0 10 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Recommendation: Staff recommends the Board take the following actions: Adopt the attached resolution of support for the Ettrick site as the future location of the Tri -Cities Multimodal Station and submit it for inclusion in the Tri -Cities Multimodal Station Final Environmental Assessment. District: Matoaca WHEREAS, the Tri -Cities Transportation Planning Organization has conducted an Environmental Assessment of potential station locations to serve as the region's future Multimodal Station; and WHEREAS, three locations have been identified as viable alternatives: the Boulevard site in Colonial Heights, the S. Collier site in Petersburg and the Ettrick site in Chesterfield; and WHEREAS, the existing Ettrick Train Station is located on the Ettrick site and provides a valuable transportation mode for the Tri -Cities region; and WHEREAS, the Ettrick Train Station provides daily Amtrak service between major cities along the east coast including Boston, New York, Washington D.C., Charlotte, Orlando and Miami; and WHEREAS, the Ettrick site is centrally located to the Tri - Cities region which includes southern and eastern Chesterfield County, Hopewell, Colonial Heights, Petersburg, Prince George and Dinwiddie; and WHEREAS, over 100,000 residents of the Tri -Cities region are within a six -mile radius of the Ettrick site; and WHEREAS, the Ettrick site is within walking distance of Virginia State University which currently has 5,000 students enrolled, and is expected to have over 10,000 students enrolled by 2020; and WHEREAS, the Ettrick site is within walking distance of Virginia State University's Multipurpose Center, a regional venue for concerts, sporting events and conventions; and WHEREAS, the Ettrick site is located less than eight miles from Fort Lee where 70,000 soldiers train annually; and WHEREAS, the Ettrick site is located on one of five original national high-speed rail corridors: the Southeast High Speed Rail (SEHSR) corridor, which runs from Washington D. C. to Raleigh, North Carolina; and G%01_ y WHEREAS, the existing Ettrick Train Station accommodates nearly 30,000 boardings and alightings annually and ridership is expected to increase to 98,000 annually by 2025 with the implementation of the SEHSR service; and WHEREAS, according to AMTRAK'S "Great American Station" guidelines the existing Ettrick Train Station should be upgraded to a small -medium facility to accommodate existing and future ridership; and WHEREAS, the future implementation of the SEHSR will require track expansions resulting in the need to move the Ettrick Train Station away from the new track; and WHEREAS, improvements for the Tri -Cities Multimodal Station at the Ettrick site can be phased to benefit the growth in ridership and potential for high-speed rail service; and WHEREAS, the Ettrick Station has served and should continue to serve Tri -Cities residents and visitors for many years to come; and WHEREAS, the Ettrick Station is a key component to the revitalization of Ettrick, a substantial area ripe for development and redevelopment, as reflected in the "Ettrick-VSU Special Area Plan" of the Chesterfield County Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County supports the Ettrick site serving as the future Tri -Cities Multimodal Station. AND, BE IT FURTHER RESOLVED that the Board of Supervisors understands that local contributions are an important funding source for the future Tri -Cities Multimodal Station. 001_f �� Station Locations "0"01 .. . . ...... . ....... ... . Chesterfield . .. . . ...... . . ... .. B q u I e v a ke, Branders Bridge Elftric k 06- 4, on Charl e' City . ... . .... .... . 16 fiNvy d' fife % He W60 fl `1/ . .... ...... .... '*ttrick Nli outh 01101 iouth Petersb6f Iu ,g W"A ..... . .. Prince,. . ... ... ... Geor96 Dinwiddie it n J, �0:lussex N 0 Conceptual Station Locations 0 1.5 3 - Preferred SEHSR Alignment F I I Project Location Miles Tri -Cities Area MPO Boundary Crater PDC Localities NOTE: The Branders Bridge site was evaluated with the Environmental Assessment. This use is inconsistent with the Comprehensive Plan, therefore, the Branders Bridge site is not recommended for further consideration. G0 CD 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 8.13.1.c. Subject: Resolution Recognizing the Contributions of Mr. Richard E. "Dick" Page by Naming the Garden at the North Courthouse Road Library in His Memory County Administrator's Comments: County Administrator: (�� 77 Board Action Requested: Mr. Warren has requested that the garden at the North Courthouse Road Library be named for Mr. Richard E. "Dick" Page and that this resolution recognizing his contributions to our community be approved. summary of Information: The attached resolution recognizes Mr. Page's efforts and contributions to Chesterfield County and its residents. Preparer: Michael R. Mabe Title: Library Director Attachments: 0 Yes 17 No 0:...NJ'2 RECOGNIZING MR. RICHARD E. "DICK" PAGE BY NAMING THE GARDEN AT THE NORTH COURTHOUSE ROAD LIBRARY IN HIS MEMORY WHEREAS, Mr. Richard E. "Dick" Page was a longtime and deeply valued resident of Chesterfield County and a tireless advocate for our community and its people; and WHEREAS, Mr. Page worked with the Virginia and Chesterfield Departments of Transportation and residents of the Surrywood subdivision to provide for major street upgrades and street stabilization; and WHEREAS, as a retired career petroleum industry professional, Mr. Page worked to inform the County and its residents with information on the presence of the gasoline additive MTBE in drinking water and called for monitoring of the water prior to the Congressional ban on use of MTBE; and WHEREAS, Mr. Page was instrumental in the development of Chesterfield's Volunteer Sign Removal Program, which led to the removal of 40,000 illegally placed roadway signs in its first four years in existence, substantially beautifying the County's roadways; and WHEREAS, the editorial board of the Richmond Times -Dispatch recognized Mr. Page for his efforts on the program; and WHEREAS, the Volunteer Sign Removal Program was honored by the National Association of Counties with an Achievement Award and Scenic Virginia with its 2010 Anti -Litter Award; and WHEREAS, Mr. Page personally volunteered 10 hours each week to the sign removal program and continued the work for many years until he passed away at the age of 77; and WHEREAS, recognizing a need for Monacan High School, Mr. Page advocated for the revitalization of the school and for equitable facilities to be provided for its students; and WHEREAS, Mr. Page realized the value of our community library system and advocated for a facility to be built in the area of Reams Road where there was a need; and WHEREAS, Mr. Page was among the very first to call for this library to be built and was a stalwart member of the steering committee that developed the facility; and WHEREAS, the North Courthouse Road library is now preparing to open to serve our community and its residents. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield Board of Supervisors recognizes and honors the efforts of Mr. Richard E. "Dick" Page for improving the quality of life of Chesterfield's citizens and dedicating himself to our community, and hereby names the garden at the North Courthouse Road Library in his memory. coags CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2015 Item Number: 8.13.2. Subigct: Acceptance and Appropriation of Federal Grant Funds for the Juvenile Drug Court County Administrator's Comments: County Administrator:_ Authorize the acceptance and appropriation of the Juvenile Drug Court grant funds from the U.S. Department of Justice - Office of Justice Programs in the amount of $400,000. Summary of Information: This is a two-year grant with the opportunity for a one- to two-year no -cost extension, which will allow the Juvenile Drug Court sufficient time to spend down the full grant amount awarded. Grant funds will be used for: • Expansion of services to include parenting skills training, group facilitation, recovery/life skills support services and activities, and home based counseling. • Data analysis/evaluation by the National Center for State Courts to continue to monitor and enhance court operations and ensure evidence based practices. • Training and technical assistance for Drug Court staff. Preparer: Melanie Y. Meadows Title: Drug Court Administrator Preparer: Allan M. Carmody Title: Director, Budget and Management Yes No Attachments: # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued): Anticipated outcomes of the grant include reduced rates of substance abuse, improved program retention rates, healthier family systems, and reduced recidivism rates among youth enrolled in Juvenile Drug Court. The grant requires an in-kind local match of $104,896 consisting of staff time associated with facilitating, managing, and reporting on the grant and is available and appropriated in the Drug Court's budget. No new or additional funds are needed. No new positions will be created under this grant. Approval is recommended. CHESTERFIELD COUNTY OG BOARD OF SUPERVISORS Page 1 of 1 AGENDA 174 RCIN�' Meeting Date: October 28, 2015 Item Number: 83.3.a. Subject: Transfer of $700 in District Improvement Funds to the Chesterfield County Department of Environmental Engineering to Purchase and Replace Interpretive Signage at the 1917 Historic Courthouse County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $700 in District Improvement Funds ($140 from each District) to the Chesterfield County Department of Environmental Engineering to purchase and replace interpretive signage at the 1917 Historic Courthouse. Summary of Information: Supervisor Holland has requested the Board to transfer $700 in District Improvement Funds ($140 from each District) to the Chesterfield County Department of Environmental Engineering to purchase and replace interpretive signage at the 1917 Historic Courthouse. The Board is authorized to transfer these funds under Section 15.2-953B of the Code of Virginia since the funds will be used to commemorate historical events and structures. Additionally, the signs will be erected on county property and will become the property of the county upon installation. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director of Budget and Management 0425:95168.1 Attachments: Yes No #� This application must be completed and signed before the County can consider a requestfor funding with District ImprovementFunds.• r - • and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County! give public funds,District Improvement Funds, to private persons or organizations and these restrictions may preclude the • Board ! per • from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield Historical Society of Virginia 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application. The Chesterfield Historical Society of Virginia serves as the center for Chesterfield County history. Its purposes are to collect, preserve, interpret and promote the county's unique past for the education of present and future generations. 3. What is the amount of funding you are seeking? $700 4. Describe in detail the funding request and how the money, if approved, will be spent. The funding requested is to replace a deterioratingLinterpretive sign at the historic 1917 Courthouse and add a second interpretive sign commemorating Chesterfield County men who served and fought in World War One. (See attached photos). These intrpretive signs would be uniform with those already located ini:qertain county park areas. 5. Is any County Department involved in the project, event or program for which you are seeking funds? General Services, Environmental Engineers, and Parks and Recreation 53533.1 Page 1 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Donations 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes XX No Is the organization non-profit? Yes XX No Is the organization tax-exempt? Yes XX No 8. What is the address of the applicant making this funding request? Chesterfield Historical Society of Virginia P.O. Box 40 (10100 Ironbridge Rd Chesterfield, VA 23832 9. What is the telephone number, fax number, e-mail address of the applicant? 804-796-7121 804 - 777-9643 admin@chesterfieldhistory.com Signature of applicant. you are signing on behalf of organization president, vice-president, chairman/director or vice-chairman of the organization. MWA President Joan Jackson J114a, d F '') 0 1 � ®ate 63533.1 Page 2 GG0..c1_13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 8.B.3.b. Subject: Transfer $675.71 in Bermuda District Improvement Funds to the Parks and Recreation Department to Pay the Cost of Renting a Tent and Chairs and Providing Labor for the Annual Veterans Day Ceremony at Bensley Park County Administrator's Comments: County Administrator: Board Action Requested,, Transfer $675.71 in Bermuda District Improvement Funds to the Parks and Recreation Department to pay the cost of renting a tent and chairs and providing labor for staffing and cleaning the Community Building as part of the annual Veterans Day Ceremony at Bensley Park. Summary of Information: Supervisor Jaeckle requests the Board to approve the transfer of $675.71 from the Bermuda District Improvement Fund to pay costs associated with the annual Veterans Day ceremony at Bensley Park. The Parks and Recreation Department, in conjunction with the Bensley Civic Association, will sponsor the 2015 Veterans Day ceremony on November 14, 2015, at Bensley Park to honor all military veterans. The $675.71 will be used by the Parks and Recreation Department to pay the cost of renting a tent and chairs for the 2015 Veterans Day ceremony and pay charges related to staffing and cleaning of the Community Building. This expenditure is appropriate because it is being used by the Department to commemorate an historic event pursuant to Va. Code 15.2-953. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director, Budget and Management 0425:93233.1 Attachments: 0 Yes F-1No # f , ,l' .t CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or William Stubbs, Bensley Veterans Association organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are s see attached ? 15675.71 4. Describe in detail the funding request and how Annual Veteran's Day Celebration: tent and chair the money, if approved, will be spent. rental, custodian and staffing at event 5. Is any Chesterfield County Department involved in the project, event or program for which you yes are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation Is the organization non-profit? Parks and Recreation Friends of W.T. Stubbs, veterans, and businesses on Jefferson Davis Highway No - corporation No - non-profit Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received: 1 6 District: bl'f'/YlLki�� No - tax-exempt 2707Sherbourne Road, North Chesterfield, VA 23237 - address 804-275-6626 - phone - fax - email Nome of Applicant President, Bensley Veterans Association — Title If signing on behalf of organization William T. Stubbs - printed name - date CHESTERFIELD COUNTY \ w� BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 28, 2015 Item Number: 8.13.4.a. Subject: Approval of a Memorandum of Understanding for Back -Up Communications Capabilities Between Chesterfield County and the City of Colonial Heights County Administrator's Comments: County Administrator: Board Action Requested: Approve the attached Memorandum of Understanding for back-up communications capabilities between Chesterfield County and the City of Colonial Heights and authorize the Director of Emergency Communications to execute this Memorandum of Understanding on behalf of the county. Summary of Information: The emergency communication officials of Chesterfield County and the City of Colonial Heights have identified the need for enhanced back-up procedures and capabilities in the event of a critical infrastructure failure. In order to ensure the availability of emergency communications services, Virginia Criminal Information Network (VCIN) and National Crime Information Center (NCIC) access for their respective communities during phone, radio, or VCIN/NCIC outages, the County of Chesterfield and the City of Colonial Heights mutually agree that Chesterfield Emergency Communications Center will be utilized as the back-up communications center for Colonial Heights Emergency Communications Center and that Colonial Heights will provide VCIN/NCIC information as a back-up to Chesterfield County. This agreement will have a positive impact on public safety by enhancing critical communications capabilities, therefore improving the delivery of services to our citizens. Preparer: Richard Troshak Title: Director of Emergency Communications Attachments: ® Yes FINo # :i Memorandum of Understanding Between The County of Chesterfield And City of Colonial Heights Back up Communications for Colonial Heights In order to ensure the availability of emergency communications services and VCIN/NCIC access for their respective communities during phone, radio, or VCIN/NCIC outages, the County of Chesterfield and the City of Colonial Heights mutually agree that Chesterfield Emergency Communications Center (ECC) will be utilized as the back-up communications center for Colonial Heights Emergency Communications Center and Colonial Heights will provide VCIN/NCIC information to Chesterfield under the following terms and conditions. Term of Agreement This Agreement shall become effective after executed by both parties and shall remain in effect until terminated by either party. Either party may terminate the agreement with or without cause. Notice of intent to terminate shall be given in writing sixty (60) days prior to the effective date of termination. III. Procedures A. Procedures for phone and/or radio failure at the Colonial Heights Emergency Communications Center: 1. Colonial Heights ECC supervisor will contact Chesterfield County's ECC supervisor to advise that Colonial Heights has lost its phones or radios and will be transferring all 911 calls from Colonial Heights to Chesterfield. Colonial Heights will provide Chesterfield with appropriate contact information for call referral and administrative purposes as well as any other information requested by Chesterfield. 2. Chesterfield ECC will then begin taking the 911 calls that are routed to the center by Colonial Heights, using the following guidelines. a. Chesterfield will manually record the call. &DLJ b. Chesterfield will relay the information received to Colonial Heights pursuant to the instructions and contact information provided. C. Colonial Heights will notify Chesterfield ECC when they are able to take their 911 calls back and will re-route the calls. d. All calls taken for service during this time frame will be forwarded to the Operations Manager. The Operations Manager will keep a copy of the calls on file for 90 days and send a copy to Colonial Heights. 3. In the event Colonial Heights notifies Chesterfield that it has lost its radio system in addition to losing its phone service, Chesterfield ECC will man 2 radio channels for Colonial Heights, the main Police Dispatch Channel and the main Fire Channel for Fire and EMS calls. Colonial Heights will immediately send its personnel to Chesterfield to man their radios. Colonial Heights Telecommunicator's will arrive within 30 minutes of the request to Chesterfield ECC. Once Colonial Heights ECC personnel arrive, they will take the radios over. If they have an extra person to assist us with their phones, we will utilize them by transferring all Colonial Heights calls to them. B. Procedures if either jurisdiction's VCIN/NCIC becomes inoperable. In the event that either jurisdiction's VCIN/NCIC becomes inoperable, the affected ECC will contact the other to advise them of such and contact State PD to transfer all transactions to the alternate FCC's VCIN/NCIC terminal. The jurisdiction receiving the VCIN/NCIC information will monitor and take action only when the holder of the record jurisdiction advises. Both jurisdictions agree to jointly operate the interface to the VCIN/NCIC System within policies and standard procedures published by VCIN/NCIC, and all current CJIS, state and federal laws or regulations. IV. Responsibility for Calls Under all circumstances covered by the Agreement, whether or not to dispatch police, fire, and/or rescue shall be the sole responsibility of Colonial Heights. Colonial Heights agrees that Chesterfield shall have no responsibility for responding to any call and will incur no liability for any losses or damages suffered by Colonial Heights or third parties that are in any way related to a call Chesterfield receives on behalf of Colonial Heights. III. Non -Appropriation This Agreement is subject to approval, and the possible subsequent non -appropriation of funds, by the respective governing bodies. All obligations of the parties are subject to lawful appropriations. IN WITNESS HERETO, the parties hereto have executed this agreement. ATTEST: City of Colonial Heights h, 6 BY: (Name) ATTEST: Chesterfield County BY: (Title) 1d - /s— /s (Date) (Name) (Title) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 8.B.4.b. Subiect: Approval of a Memorandum of Understanding for the Capital Region Text -to -911 Project Between Chesterfield County, Henrico County and the City of Richmond County Administrator's Comments: County Administrator: Board Action Reguestbd. Approve the attached Memorandum of Understanding for the Capital Region Text - to -911 project between Chesterfield County, Henrico County and the City of Richmond, and authorize the Director of Emergency Communications to execute this Memorandum of Understanding on behalf of the county. Summary of Information: Public Safety representatives of Chesterfield County, Henrico County and the City of Richmond have identified the need to provide Text -to -911 services in the Capitol Region and the attached MOU outlines the key areas to be agreed upon in advance of formally applying for grant funding. Henrico County will serve as the host applicant for a regional FY17 Grant from the Virginia E-911 Services Board Public Safety Answering Points (PSAP) Grant Program. The total grant request is $272,054 to implement these services regionally. The Chesterfield portion of this grant request is $95,068 which includes implementation of upgrades to the current system and five years of ongoing expenses for these services. Afterwards, costs assumed by the county are estimated to be $20,000 annually. Text -to -911 services will have a positive impact on public safety by allowing the public increased access to emergency services such as Police, Fire and EMS when they may not be able to talk on the phone due to exigent circumstances. Emergency communications will monitor the impact of Text -to -911 on current staffing levels, but no additional personnel are required at this time. Any additional staffing required would be in addition to on-going cost stated above. Preparer: Richard Troshak Preparer: Allan M. Carmody Title: Director of Emergency Communications Title: Director of Budget and Management Attachments: 0 "Yes FINo September 1, 2015 Richard F. Troshak, Director Chesterfield Department of Emergency Communications P. 0. Box 40 Chesterfield, VA 23832 Stephen M. Willoughby, Director Richmond Department of Emergency Communications 3516 N. Hopkins Road Richmond, VA 23224 Re: Memorandum of Understanding for the "Capital Region Text -to -911" project. Dear Rich and Steve: Thank you for your willingness to work together in regional cooperation for the purpose of providing a strengthened level of service to users of our 911 systems in the form of Text -to - 911 service. Below are key areas that we believe are appropriate to agree upon in advance of submitting a formal request for funding: The Henrico County Police Division, the Chesterfield Department of Emergency Communications, and the Richmond Department of Emergency Communications (the "parties") are primary Public Safety Answering Points and agree to collaborate on the preparation of the FY17 PSAP Grant Application related to the Project entitled "Capital Region Text -to -911." The parties agree that the Henrico County Police Division will serve as the "host applicant" for the grant application. The parties agree that, as the host applicant, the Henrico County Police Division will be the fiscal agent responsible for fulfilling all grant requirements, such as reports, control of and accounting for funds, and distribution and control of equipment purchased with the grant award as specified on page 14 of the FY17 Grant Guidelines of the Virginia E- 911 Services Board PSAP Grant Program. The Chesterfield Department of Emergency Communications and the Richmond Department of Emergency Communications agree to provide the Henrico County Police Division, as the host applicant, with documentation that is necessary to fulfill grant reporting requirements according to a schedule established by the host applicant, or upon request. All parties agree to collaborate on public information releases related to the Project to ensure that consistent, mutually agreed upon information is provided to potential users. All parties agree to implement Text -to -911 service at the same time, unless exigent circumstances prevent such joint implementation. For your consideration and approval. If acceptable, please sign and return to me. Sincerely, Douglas A. Middleton Chief of Police Richard F. Troshak Director Chesterfield Department of Emergency Communications Stephen M. Willoughby Director Richmond Department of Emergency Communications CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2015 Item Number: 8.B.4.c. Subiect: Approval of Memorandum of Understanding Between the Chesterfield Community Services Board (CSB) and Chesterfield County for Repayment of the Galloway Place Intermediate Care Facility (ICF -IDD) Eligible Expenses County Administrator's Comments: County Administrator: Q) Board Action Requeste : Approval of the Memorandum of Understanding between the Chesterfield Community Services Board (CSB) and Chesterfield County for Repayment of the Galloway Place ICF -IDD eligible construction and start-up expenses. Summary of Information: The 12 -bed Intermediate Care Facility (ICF -IDD) for individuals with intellectual disabilities known as Galloway Place opened in August 2014, and was successfully licensed as an ICF -IDD facility in January 2015. The Board of Supervisors approved the project with the understanding that the Community Services Board, through Medicaid revenue, intended to reimburse the county general fund for the eligible construction and start-up costs. The MOU provides a basis for Medicaid staff to validate acceptable costs of the facility when determining allowable reimbursements for services rendered annually by the CSB. The MOU specifies that the CSB will reimburse the general fund in the amount of $3,468,175 for construction of the ICF -IDD facility and $438,088 for start-up costs of operations as follows: the start-up costs will be repaid over FY2016 through FY2020, and the construction costs will be amortized over Preparer: Sarah Snead Title: Deputy County Administrator, Human Services Preparer: Allan Carmody Title: Director of Budget and Management Attachments: 0 Yes El No # C () () I- t2f 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: 20 years beginning in FY2016. The County's approved five-year operating plan includes the projected reimbursements in each fiscal year. The MOU also specifies that the CSB will govern the day-to-day operation of the facility and that Chesterfield County will maintain ownership of the facility. The MOU was approved by the CSB at its October 15, 2015 meeting. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: 20 years beginning in FY2016. The County's approved five-year operating plan includes the projected reimbursements in each fiscal year. The MOU also specifies that the CSB will govern the day-to-day operation of the facility and that Chesterfield County will maintain ownership of the facility. The MOU was approved by the CSB at its October 15, 2015 meeting. MEMORANDUM OF UNDERSTANDING This agreement, dated October 28, 2015, is between Chesterfield County ("County") and the Chesterfield Community Services Board ("CSB") for the construction and occupancy of the Intermediate Care Facility for Individuals with Intellectual Disabilities ("ICF -IDD"). WHEREAS, the County built a new 12 -bed residential care facility in order to expand its capacity to serve county citizens with intellectual disabilities who need an intermediate level of long term residential care; this facility, the ICF -IDD, is owned by and will continue to be owned by the County; and WHEREAS, the CSB agrees to operate and oversee the ICF -IDD which will serve up to 12 persons with intellectual disabilities who require long term residential care, as well as extensive and long-term rehabilitation and community support services; and WHEREFORE, the parties hereby agree as follows: 1. The County has financed the construction of the ICF -IDD as approved by a resolution approved by the Board of Supervisors on May 22, 2013. The construction costs to date total $3,468,175 ("Plant Costs"). In addition, the County has expended additional funds of $438,088 for the equipment and initial operating expenses for the ICF -IDD ("Start -Up Costs"). 2. The CSB agrees to occupy and operate the ICF -IDD for a term of at least 20 years, and serve persons with intellectual disabilities who need an intermediate level of residential care services. The parties understand and agree that the CSB intends to subcontract the majority of the staffing and operational tasks for the ICF -IDD; however, the CSB shall procure and maintain the license for the operation of the ICF -IDD and is responsible for the oversight of the subcontractor and all of the ICF -IDD operations. 3. The parties agree that the CSB will make annual reimbursement payments to the County for the Plant and Start -Up Costs. In addition, the CSB will pay the County a loss of opportunity interest expense, at a fixed annual interest rate of 2.98%, on the unpaid balance amount of the Plant Costs. The parties agree that no interest expense is associated with the Start- up Costs. 4. The CSB will make annual reimbursement payments from that portion of the Medicaid revenue generated as a result of the services provided to the consumers served at the ICF -IDD and which is related to the Plant Costs and Start -Up Costs. Payments shall be made in accordance with the payment schedules attached as Exhibits A and D. The parties agree that the CSB's obligation to make annual reimbursement payments for the Start -Up Costs will end as of July 1, 2019, or the date by which the Medicaid reimbursement associated with those costs ends, whichever is later. The parties agree that the CSB's obligation to make reimbursement payments for the Plant Costs will end on July 1, 2034, or the date by which the Medicaid reimbursement associated with those costs ends, whichever is later. �ji ily � � 449 e The parties acknowledge that the CSB's repayment obligations hereunder are contingent upon and limited to receipt of Medicaid revenue for the services provided to the consumers served at the ICF -IDD and to appropriation of funds for this obligation by the County Board of Supervisors. Witness the following signatures: James J. L. Stegmaier County Administrator Deborah O. Burcham Executive Director, Community Services Board Approved as to legal form: Tara A. McGee Senior Assistant County Attorney 2723:92783.1 ,.Q0,.iza. October 2015 Schedule for ICFMR - NO DEBT SOLD • MH IDT ONLY TOTAL PAYBACK TO GEN FUND $ 370,740 $ 365,573 $ 360,405 $ 355,237 $ 350,070 EXHIBIT A (814,114) FY2015 revenues per WAS 1,284,013 FY2015 actual expenditures 469,899 net start up costs PRINCIPAL INTEREST TOTAL PMT 11 KEY 1147502 3,468,175 2.98% MHMR YEAR FY2016 3,294,767 173,409 103,352 276,760 276,760 YEARFY2017 3,121,358 173,409 98,184 271,593 271,593 YEAR FY2018 2,947,949 173,409 93,016 266,425 266,425 YEAR FY2019 2,774,540 173,409 87,849 261,258 261,258 YEAR FY2020 2,601,132 173,409 82,681 256,090 256,090 YEAR FY2021 2,427,723 173,409 77,514 250,922 250,922 YEARFY2022 2,254,314 173,409 72,346 245,755 245,755 YEAR FY2023 2,080,905 173,409 67,179 240,587 240,587 YEAR FY2024 1,907,496 173,409 62,011 235,420 235,420 YEAR FY2025 1,734,088 173,409 56,843 230,252 230,252 YEARFY2026 1,560,679 173,409 51,676 225,085 225,085 YEAR FY2027 1,387,270 173,409 46,508 219,917 219,917 YEAR FY2028 1,213,861 173,409 41,341 214,749 214,749 YEAR FY2029 1,040,453 173,409 36,173 209,582 209,582 YEAR FY2030 867,044 173,409 31,005 204,414 204,414 YEAR FY2031 693,635 173,409 25,838 199,247 199,247 YEAR FY2032 520,226 173,409 20,670 194,079 194,079 YEAR FY2033 346,818 173,409 15,503 188,912 188,912 YEAR FY2034 173,409 173,409 10,335 183,744 183,744 YEAR FY2035 (0) 173,409 5,168 178,576 178,576 Reflects Actuals @ 9/14/15 County 3,468,175 100.00% at 9/14/15 3,468,175 100.00% 3,415,497 11475C2 Act 52,679 11475C2 Enc START UP COSTS TO REIMBURSE $ 469,899 Actuals for 06/30/15 on 9/14/15 FY2016 FY2017 FY2018 FY2019 FY2020 TOTAL PAYBACK OF START UP COSTS $ 93,980 $ 93,980 $ 93,980 $ 93,980 $ 93,980 $ 469,899 TOTAL PAYBACK TO GEN FUND $ 370,740 $ 365,573 $ 360,405 $ 355,237 $ 350,070 EXHIBIT A (814,114) FY2015 revenues per WAS 1,284,013 FY2015 actual expenditures 469,899 net start up costs CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2015 Itern Number: 8.13.5.a. Subject: Set Date for Public Hearing to Consider the Proposed Bon Air Special Area Plan County Administrator's Comments: County Administrator: Set public hearing for November 18, 2015. Summary of Information: Moving Forward ... The Comprehensive Plan for Chesterfield County identifies nine (9) special area plans that should be completed to provide additional detailed planning beyond the recommendations of the countywide plan. The Bon Air Special Area plan is the second of these area plans completed since the adoption of the countywide plan, and is a result of a coordinated team approach. Staff worked closely with area residents and stakeholders to develop a plan that guides changes in the community, and held public workshops and meetings as well as other input opportunities throughout the planning process. Highlights of the Special Area Plan include: • Enhancing and extending a bicycle and pedestrian network throughout the area • New design guidance for redevelopment within the commercial core of the community (Forest Hill Avenue & Buford Road) • Neighborhood -scale park at the former IDC site at Bon Air Elementary • Potential extension of the public wastewater system to unserved areas • Various transportation improvements • New and updated land use recommendations with development guidance notes Preparer: Kirkland A. Turner Title: Director of Planning Attachments: 0 Yes FINo # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information Continued The Special Area Plans are designed to complement and provide further details over the guidelines in the countywide Comprehensive Plan. Therefore, this draft Plan is an amendment to the countywide plan, specifically, an amendment to chapter 11 Special Area Plans. On September 15, 2015, the Planning Commission unanimously recommended approval of the Bon Air Special Area Plan Amendment. (C"Ga CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2015 Item Number: 8.113.5.b. Subject: Set Date for Public Hearing to Consider the Proposed Complete Roads Policy County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for the November 18, 2015, Board of Supervisors meeting. summary of Information: As part of implementation of the 2012 Comprehensive Plan, a committee began work on a Bikeways and Trails Plan in January 2014. As part of their work, the attached proposed Complete Roads Policy was prepared for Board consideration. As a Board policy, the proposed policy was not routed through the Planning Commission. If the Board finds that the perspective of the Commission would be helpful, referring it to them remains an option. Preparer: David J. Pritchard Attachments: ® Yes F-1No Title: Special Projects Manager # C.G0-'2,2 Chesterfield County Complete Roads Policy I. PURPOSE The Complete Roads Policy ("Policy") provides the framework through which Chesterfield County ("County") will accommodate all roadway users to achieve a safe, effective, and multimodal transportation network. A Complete Road is a road/street facility that is planned, designed, constructed, and operated to accommodate roadway users of all ages and abilities, including pedestrians, bicyclists, transit passengers, and motorists. It can provide the following benefits for residents of the County: improving safety, enhancing the quality of life, supporting healthy lifestyles, strengthening communities, offering more transportation choices, reducing congestion, enhancing tourism and economic growth, and reducing fuel consumption and pollution. This Policy shall apply to County infrastructure improvement projects as well as private land development projects. II. IMPLEMENTATION Given the County's geographic diversity, a flexible approach is essential to balance the needs of all roadway users. The County will implement the Policy so the character of the project, values of the community, and needs of roadway users are considered. Implementation of this policy will not look the same across the County's various environments, communities, and developments. Design standards established by the Virginia Department of Transportation (VDOT) and bicycle and pedestrian facility types identified in the Comprehensive Plan should be followed in the planning, design, and construction of new and existing roadways. All roadway improvements will: • Consider the local community and stakeholders, • Consider the function of the road, • Consider innovative and non-traditional design options, • Assess the current and future needs of all types of roadway users, • Consider the recommendations and guidelines of the Comprehensive Plan, • Conduct a review of existing system plans to identify Complete Roads opportunities, • Consider existing and planned improvements in adjacent jurisdictions. III. APPLICATION The County shall approach each public infrastructure project and land development proposals as an opportunity to create safer, more accessible roadways for all users. In coordination with VDOT, the County will work to support a Complete Roads approach with road construction projects. Furthermore, when new, or renovations to existing, public facilities such as schools, parks, libraries and fire stations are being considered, Complete Roads principles should be utilized. When private development provides such Complete Roads improvements outside of the right-of-way width recommended by the Thoroughfare Plan, the Planning Department should, to the extent that is practical and possible as provided by ordinance, consider reducing or waiving setback requirements or other development standards to minimize the extra impact of such improvements. Complete Streets projects should incorporate appropriate signage to clearly identify elements, network connections and routing information. IV. EXCEPTIONS Complete Road accommodations should be considered except when one or more of the following conditions exist: • Scarcity of population, travel, and attractors, both existing and future, indicate an absence of need for such accommodations • Environmental or social impacts outweigh the need for these accommodations • Total cost of constructing and/or maintaining the accommodation, including potential right-of- way acquisition, would be excessively disproportionate to the need for the accommodation • Purpose and scope of the specific project do not facilitate the provision of such accommodations • Accommodations are prohibited by state or federal laws G« � I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2015 Item Number: 8.13.5.c. Subiect: Set a Public Hearing Date to Consider the Conveyance of Leases of Real Property at Various Park Sites and Athletic Complexes for Operation of Food Concessions by Co-sponsored Athletic Associations and Leagues County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing date of November 18, 2015, to consider the conveyance of leases of real property for operation of food concessions at various park sites. Summary of Information: Parks and Recreation currently has seven (7) concession buildings leased to co-sponsored youth sports organizations. The organizations use the concessions for fundraisers and for serving refreshments to spectators. The leases are due to expire on December 31, 2015. The Parks and Recreation Advisory Commission (PRAC) has recommended award of the seven (7) new leases to organizations currently operating the buildings. The lease period will be January 1, 2016, through December 31, 2019, with an automatic renewal option for one (1) additional term of three (3) years. Below is a listing of the concession stand sites and the PRAC recommendations for award of leases. Preparer: Michael S. Golden Title: Director Parks and Recreation Attachments: -� Yes ® No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 Parks and Recreation Advisory Commission Recommended Long Term Concession Lease Renewals Location Organization Bird Athletic Complex Chesterfield Youth Softball League Harry G. Daniel Park at Iron Bridge Harry G. Daniel Park at Iron Bridge Matoaca Park Chesterfield Baseball Clubs Central Chesterfield Little League Matoaca Athletic Association Manchester High School Athletic Complex Chesterfield Little League Robious Athletic Complex Rockwood Park Huguenot Little League Chesterfield Baseball Clubs CHESTERFIELD COUNTY gj. BOARD OF SUPERVISORS Page 1 of 1 AGENDA �z nas. Meeting Date: October 28, 2015 Item Number: 8.B.6. Subject: Street Name Change County Administrator's Comments: r/� i County Administrator: Board Action Requested: The Board of Supervisors is requested to approve the renaming of Beachcrest Road to Beachcrest Drive. Summary of Information: Beachcrest Road (State Route 7370) is located in Brandy Oaks Section 10, in the Matoaca District. The residents on this road have submitted a petition to change the street type designation from Road to Drive. There are 19 occupied residences on this street, all signed the petition, with 16 (840) in favor of Beachcrest Drive and 3 (160) in favor of Beachcrest Lane. With Board approval, the homeowners association would like this change effective on December 1, 2015. Addresses and parcel IDs concerned are: 13306 Beachcrest Road / 731660742700000 13342 Beachcrest Road / 730660775200000 13312 Beachcrest Road / 731660433200000 13343 Beachcrest Road / 730660681800000 13313 Beachcrest Road / 731659348600000 13348 Beachcrest Road / 730660645400000 13319 Beachcrest Road / 731660180000000 13349 Beachcrest Road / 730660512200000 13324 Beachcrest Road / 731660184000000 13354 Beachcrest Road / 730660505700000 13325 Beachcrest Road / 731660030500000 13360 Beachcrest Road / 730660345900000 13330 Beachcrest Road / 731660014300000 13366 Beachcrest Road / 730660185800000 13331 Beachcrest Road / 730660891100000 13373 Beachcrest Road / 730660212200000 13336 Beachcrest Road / 730660894600000 13401 Beachcrest Road / 729660761800000 13337 Beachcrest Road / 730660791500000 Preparer: Scott B. Smedley Title: Director, Environmental Engineering Attachments: ® Yes No TO: Board of Supervisors FROM: Departm ent of Environmental Engineering SUBJECT Road Name Change: Beachcrest Road to Beacherest Drive DI STRICT: Matoaca Produ,Cad � Ch%brfthd County GflS J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 8.13.7. Subject: State Roads Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Clover Hill District: Bon Secours Drive Dale District: Branch's Bluff Section 4 Silverleaf Section Al Silverleaf Section Bl Silverleaf Section Cl Preparer: Scott B. Smedley Title: Director, Environmental Engineering Attachments: 0 Yes F-1No # ocai, TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Bon Secours Drive DISTRICT Clover Hill MEETING DATE: October 28, 2016 ROADS FOR CONSIDERATION: Bon Seco,urs Dr Producad 01 ChosiprWd Court l GUS G 0 0 4 0 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Branch's Bluff Section 4 DISTRICT Dale MEETING DATE: October 28, 2016, ROADS FOR CONSIDERATION: BranchsWoodsLn Proctors Run Ct Proctors Run Dr Vicinity Map: BRANCH'S BLUFF SECTION 4 Produce* � Cn#si9rrWd Countl G4 C Cru) 14 1 TO: Board of Supervisors FROM: Department of EnAronmental Engineering SUBJECT State Road A cce pta nc e - S I lve d eaf Section on A I DISTRICT Dale MEETING DATE: October 28, 2016 ROADS FOR CONSIDERATION: Argent Lane Cannington Lane Medallion Court Silver Mist Avenue Vicinity Map: SILVERLEAF SECTION Al Proamd E!y ch4siorwa County G3 G, C 0 1 2 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Silverleaf Section 61 DISTRICT Dale MEETING DATE: October 28, 2015 ROADS FOR CONSIDERATON: Argent Lane Chasing Lane Etching Street Sterling Brook Drive Vicinity Map: SILVERLEAF SECTION Ell PTOdUC*d � Cho6brWd CoUntj Ga5 TO: Board of SuperAsors FROM: Department of EnvAron m enta I Engineering SUBJECT State Road Acceptance - Silverieaf Section C1 DISTRICT Dale ROADS FOR COf1SIDERATION Gleaming Drive Si Iver M i st 4�vei ue A PrDdu,Ad � Chest?M&dd County G6S ' 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2015 Item Number: 8.B.8. Subiect: Initiate an Application to Amend a Zoning Condition Relative to the Provision of In -Kind Improvements (Parking Spaces) at the Chester Library County Administrator's Comments: County Administrator: Initiate an application to amend a condition of Case 13SNO520 relative to in- kind improvements (construction of parking spaces) required with the development of an apartment building at 4301 Fountain Square Plaza (Tax IDs 788-655-8553, 8854 and 9964), in a Community Business (C-3) District, appoint Kirkland Turner, Director of Planning, as agent for the Board of Supervisors for the purpose of this application and waive disclosure. Summary of Information: Ms. Jaeckle is requesting that the Board initiate an application to amend a zoning condition to permit, as an option, the submittal of a cash payment in lieu of parking space improvements constructed at the Chester Library. As part of zoning approval for an adjoining apartment building (Case 13SNO520 - Reference Attachment 2), the developer proffered to construct at least forty (40) parking spaces with a minimum value of $201,600.00 on the Chester Library property (Reference Exhibit A - attached). These improvements are required to be completed prior to the issuance of a certificate of occupancy for any dwelling unit in the planned apartment building. Preparer: Kirkland A. Turner Attachments: 0 Yes FINo Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information Continued Staff is working with the County's General Services Department to design and engineer an expanded parking area to serve the Chester Library and future Chester Arts Center. The developer of the apartment building is also prepared to start construction of the apartment building. To better coordinate the design and construction of the parking lot, the developer has offered to pay the County $201,600.00 so the County can design and build these parking spaces in tandem with the planned improvements for the Chester Library & Arts Center. To permit the option of this one-time payment, an amendment of zoning is required. S C44 ch Jul SN. A0, Fill 17-1 r—biLLLL ro- ov d'uO; 3 I- E Ln i } {- 00 CO $- 00 a. 46 m x .2 o A El gA C' c C),:I. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 8.B.9. Subiect: Authorization for the County Administrator to Execute the Special Project Service Agreement for Yard Waste Processing Services through the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: i Board Action Requested. Authorize the County Administrator to sign the Special Project Service Agreement with the Central Virginia Waste Management Authority (CVWMA) for yard waste processing services. Summary of Information: The subject agreement for yard waste processing services is to provide contract services to grind and remove vegetative debris brought into both convenience centers by county citizens. This agreement provides three (3) contractor options: Green Waste Recyclers, LLC, Yardworks, LLC, and E.J. Wade Construction. Access to three (3) contractors allows for greater flexibility and helps ensure that our vegetative debris is processed in a timely manner. All three (3) contractors are located in this region. The term of the service agreement is on or about January 1, 2014, through December 31, 2018 with one (1) additional five (5) year renewal option. The fees for the services are based on per cubic yard of output and/or per ton rate so that they qualify for FEMA reimbursement when available. We anticipate processing approximately 50,000 cubic yards of mulch with a cost of approximately $135,000 in FY2016. The new contract rates are expected to reduce cost by approximately $45,000 in FY2016. Sufficient funds are available in the FY2016 budget to cover the cost of this contract, and staff recommends approval. Preparer: Robert C. Key Title: Director of General Services Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: 0 Yes F-1 No #1000149 SPECIAL PROJECT SERVICE AGREEMENT FOR YARD WASTE PROCESSING SERVICES This SPECIAL PROJECT SERVICE AGREEMENT (hereinafter "Service Agreement) is made by and between the CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY (hereinafter "CVWMA" or "Authority"), its successors and assigns, having its principal place of business at 2104 West Laburnum Avenue, Suite 105, Richmond, Virginia 23227; and (if executed on the appropriate page 10 — signature — end page of this agreement). COUNTY OF CHESTERFIELD (CHE), COUNTY OF GOOCHLAND (GCH), COUNTY OF HANOVER (HAN), COUNTY OF HENRICO (HEN), COUNTY OF NEW KENT (NKT), COUNTY OF PRINCE GEORGE (PRG), CITY OF COLONIAL HEIGHTS (COL), CITY OF HOPEWELL (HOP), CITY OF PETERSBURG (PET) CITY OF RICHMOND (RIC), and TOWN of ASHLAND (ASH) (hereinafter, collectively, "Participating Local Jurisdictions"). ARTICLE I - PURPOSE A. The parties have entered into this Service Agreement pursuant to the authority of the Virginia Water and Waste Authorities Act (Title 15.2, Chapter 51 of the Code of Virginia, 1950 as amended), and the Articles of Incorporation of the CVWMA. Its purpose is to establish a special project for Yard Waste Processing Services within the Participating Local Jurisdictions as authorized by Section 11 of the Articles. B. The Participating Local Jurisdictions agree to participate in this special project according to the terms and conditions of this Service Agreement. The Participating Local Jurisdictions further agree that this Service Agreement shall take effect in each Participating Locality upon execution and return of a signed copy of this Service Agreement to the CVWMA. C. The parties agree that the CVWMA will implement this special project through a private vendor contract, based upon a Request for Proposals (RFP CVWMA 13-56) issued by the CVWMA on September 9, 2013, as reflected in respective Service Contracts entered into between the CVWMA and the Contractors, EJ Wade Construction, Yardworks, LLC and Green Waste Recyclers, LLC. FAAIto]4=1IS7:4:11i•lyii[QN1 For the purpose of this Service Agreement, the definitions contained in this section shall apply unless otherwise specifically stated. When not inconsistent with the context, words used in the present tense include the future, words in the plural include the singular, and words in the singular include the plural. Use of the masculine gender shall include the feminine gender. The word "shall' is always mandatory and not merely discretionary. Special Project Service Agreement for Yard Waste Processing Service 1 01r 0 150 A. Authority or CVWMA - shall mean the Central Virginia Waste Management Authority, the instrumentality created under the provisions of the Virginia Water and Waste Authorities Act, §15.2-5100, et seq., and includes the individual members (or voting alternates) of the CVWMA Board of Directors, and the officers, agents or employees of the Central Virginia Waste Management Authority. For the purposes of this Service Agreement, "Authority" shall not include the governing bodies, the individual elected officials of the Participating Local Jurisdictions served by this Service Agreement, except those elected officials who serve as members or alternates of the CVWMA Board of Directors, nor the employees or agents of the Participating Local Jurisdictions acting on behalf of their employer or principal, respectively. B. Contract — shall mean the written Contracts and RFP all amendments thereto, between the CVWMA and the Contractors, governing the provision of yard waste processing services and other services as specified in the Contracts. C. Contractor - shall mean the individual, Contractor, firm, partnership, joint venture, corporation, or association performing Yard Waste Processing Services under Contract with the Central Virginia Waste Management Authority (CVWMA) and for purposes of this service agreement shall mean EJ Wade Construction., YardWorks, LLC and Green Waste Recyclers, LLC. D. Force Majeure - Any cause beyond the reasonable control of the party whose performance under this Service Agreement is affected, including but not limited to acts of God, change in law, war, riot, fire, explosion, wind storm, flood, inability to obtain or use fuel, power, or raw materials, shortage or failure of the usual means of transportation, injunction, action by governments not party to this Service Agreement, accident, and breakdown of machinery or equipment. "Reasonable control" of a party shall specifically exclude that party's ability to reach a resolution in a labor dispute and that party's ability to settle or compromise litigation or other foreseeable issue due to lack of management or preparation. E. Member Jurisdictions — shall mean the members of the CVWMA including the Counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, Powhatan and Prince George; the Cities of Colonial Heights, Hopewell, Petersburg, Richmond and the Town of Ashland. F. Wood Waste - shall mean waste consisting of stumps, trees, limbs, branches, bark, brush, leaves, wood pallets and crates (and/or similar wood products that have not been chemically treated) and other clean wood waste. G. Mulch - shall mean waste consisting of stumps, trees, limbs, branches, bark, leaves and other clean wood waste that has undergone size reduction by grinding, shredding, or chipping and is used for landscaping purposes or other horticultural uses except composting as defined and regulated under the Solid Waste Management Regulations 9 VAC 20-101-10 et. seq. or 9 VAC 20-80-10 et. seq. H. Recycled Material - shall mean organic soil amendment material, mulch, boiler fuel, and other materials which result from the Yard Waste Recycling Services. I. Recycling - shall mean the process of separating a given waste material from the waste stream and processing it so that it is used again as a raw material for a product, which may or may not be similar to the original product. Special Project Service Agreement for Yard Waste Processing Service 2 J. Service Sites — shall mean sites where Yard Waste Services are to be performed. The CVWMA will notify the Contractor as to the location of Service Sites as those sites are designated by Participating Local Jurisdictions over the term of this Contract which may change in location from time to time. K. Special Project Service Agreement or Service Agreement - shall mean this Service Agreement between the CVWMA and the Participating Local Jurisdictions, together with all modifications or amendments thereto. L. Participating Local Jurisdictions—shall mean those Member Jurisdictions that have executed or may execute this Special Project Service Agreement pursuant to Article 11 of the CVWMA Articles of Incorporation. M. Yard Waste -shall mean grass clippings, leaves, brush prunings, tree limbs and stumps, and other vegetative waste which is free of non -biodegradable materials such as plastic and metal. For the purposes of this agreement, materials defined as Wood Waste shall be included under this definition. N. Yard Waste Services - shall mean those services to be performed by the Contractor including: a) grinding of Yard Waste for volume reduction at Service Sites; b) additional grinding and screening of Yard Waste at Service Sites needed to for processing yard waste into recycled material as requested; c) reporting to the CVWMA the results of the program; d) the performance of any and all other functions and obligations relative or ancillary to the described services. O. Tramp Metal — shall mean unwanted metal that finds it way into the Yard Waste stream. ARTICLE 111— TERM OF AGREEMENT The term of this Service Agreement shall run concurrently with the term of the respective Contracts with the Contractors, and shall terminate when such Contracts terminate. The term of those Contracts is on or about January 1, 2014, through December 31, 2018, with one (1) additional five (5) year renewal option. During the renewal process amendments consistent with the intent and scope of services outlined in the Contracts and the RFP may be made. Renewal of any such Contract(s) will be by mutual written consent of the CVWMA and the individual Contractor(s). The CVWMA and any Participating Local Jurisdiction may renew this Service Agreement at the end of the initial term by written consent given not less than ninety (90) days prior to the expiration of its then current term. This Service Agreement shall become effective and operations hereunder may commence in a Participating Local Jurisdiction following execution of this Service Agreement by such Participating Local Jurisdiction. ARTICLE IV — SPECIAL PROJECT DESCRIPTION AND COMPENSATION FOR SERVICES A. Operation Scheduling: a. The CVWMA will contract with the Contractors to operate Yard Waste processing equipment in the Participating Jurisdiction(s) at sites designated by the Participating Local Jurisdiction on an "on call' basis, in response to a request received by the CVWMA from an authorized representative of a Participating Local Jurisdiction(s). Special Project Service Agreement for Yard Waste Processing Service 3 CO b. The Participating Local Jurisdiction shall select whichever Contractor they prefer and notify CVWMA which Contractor that they want to use when the Participating Local Jurisdiction notifies CVWMA of the need for the service. c. The selected Contractor shall process all brush and limbs, wood pallets and crates (and/or similar wood products that have not been chemically treated), which are brought to the designated Service Site. d. The selected Contractor shall process Yard Waste at each Service Site at a frequency required by the Participating Jurisdiction(s). Contractor shall exercise due diligence in completing all work as mutually agreed upon with the Participating Local Jurisdiction before leaving the Service Site and completing the requested work. The Contractor shall be guaranteed a minimum of sixteen (16) hours of work at a Service Site whenever services are requested. e. The designated Service Site(s) shall be open to the selected Contractor from 7:30 a.m. to 6:00 p.m., Monday through Friday but no Yard Waste processing shall take place on Thanksgiving Day, Christmas Eve, Christmas, or New Year's Day or such other days as mutually agreed upon by the Contractor and the Participating Local Jurisdiction(s). f. Each Participating Local Jurisdiction will specify to the CVWMA the Service Site or sites at which it wishes to have the Contractor perform Yard Waste processing services. B. Processed Materials: a. Prior to processing, the Participating Local Jurisdiction shall have the ability to select the screen size to be utilized from among those noted in paragraph b. b. The woodchips generated by the size reduction process shall pass a 3 -inch by 5 - inch screen unless otherwise requested. Other screen sizes available for the locality to choose from should include but not be limited to: 2 -inch by 2 -inch; 4 - inch by 4 -inch; 6 -inch by 8 -inch. c. Processed Yard Waste shall be suitable for use as Mulch. d. When requested by CVWMA, the woodchip shall pass a 2 -inch by 2 -inch screen. C. Operating Procedures: a. The selected Contractor shall utilize a lid on the grinder (if a tub grinder is utilized) to prevent kick -out (i.e. flying pieces of debris, wood...) whenever the grinder is being emptied prior to stopping grinding. b. The selected Contractor shall provide all personnel and equipment necessary to load, process and/or transport yard waste from the stockpiled area. c. The selected Contractor shall be responsible for operating and maintaining equipment necessary to carry out the provisions of this Contract. d. The selected Contractor may choose to purchase the mulch from the Participating Jurisdiction if the Participating Jurisdiction is willing to sell the mulch. e. Upon completion of processing and prior to moving to another site the selected Contractor shall clean up the site by minimizing the amount of residue and removing it or loading it to a container/vehicle as directed by the Participating Local Jurisdiction. f. Neither the CVWMA nor the Participating Jurisdiction shall be responsible for Tramp Metal or other contamination found in Yard Waste that may cause damage or injury to the selected Contractor's equipment. CVWMA shall through the resulting Special Projects Service Agreement with the Participating Local Special Project Service Agreement for Yard Waste Processing Service 4 Jurisdictions employ its best efforts to encourage the following: Participating Local Jurisdictions shall agree to make reasonable efforts to ensure that Yard Waste is free from non -biodegradable materials such as plastic and/or other contaminants. Contractor shall comply with all applicable federal, state and local laws, regulations, rules, ordinances and other requirements regarding yard waste processing services. D. Service Fees: a The CVWMA shall prepare monthly invoice for amounts due for Yard Waste Processing Services. The Participating Local Jurisdictions shall pay invoiced amounts within thirty (30) days of the date of the invoice. b The Participating Local Jurisdictions shall pay CVWMA for services provided pursuant to this Agreement as summarized below. The Local Jurisdictions agree to pay any service fee adjustments approved by the CVWMA under the Contract implementing this Agreement. Each Participating Local Jurisdiction agrees to pay any service fee adjustments approved by the CVWMA which result from changes in service implemented in that individual Participating Local Jurisdiction. c The Fees for each of the Contractors are as Follows: Fees for Yardworks, LLC, Yard Waste Processing: The following charges shall apply: i. Grinder with operator (160 Cubic Yds/hour) $336.00 per hour ii. Rubber -tired loader with operator: $ 85.00 per hour iii. Rate to grind and remove material $ 17.00 per ton iv. Rate to grind and remove material $ 4.25 per Cu Yd 2. Fees for EJ Wade Construction Yard Waste Processing: The following charges shall apply: i. Grinder with operator and excavator (500 Cubic yds/hour): $500.00 per hour ii. Track loader with operator: $ 110.00 per hour iii. Rubber -tired loader with operator: $ 90.00 per hour iv. Rate to grind and remove material $ 13.00 per ton v. Rate to grind and remove material $ 3.50 per Cu Yd 3. Fees for Green Waste Recyclers, LLC., following charges shall apply: i. Grinder with operator ii. Loader with operator: iii. Rubber -tired loader with operator: iv. Rate to grind and remove material v. Rate to grind and remove material Yard Waste Processing: The $379.00 per hour $ 70.00 per hour $ 68.00 per hour $ 9.50 per ton $ 1.80 per Cu Yd d Contractor shall provide CVWMA with a monthly activity report not later than the 10th of the following month describing the screen size used, the number of hours of operation and number of cubic yards of output for each location for the previous month. Special Project Service Agreement for Yard Waste Processing Service 5 e The CVWMA, based upon documentation provided by the Contractors, shall provide to each Participating Locality monthly reports on tonnage processed for such Participating Locality and the associated fees owed assuming the relevant information is provided by the Contractor in a timely fashion. f The Contracts are "requirements" contracts and neither the CVWMA nor Participating Local Jurisdictions guarantee any quantities of Yard Waste to be processed to the Contractors. Nevertheless, the Contracts provides that the Contractors shall process all Yard Waste collected by the Participating Local Jurisdictions in accordance with the terms of the Contracts. g Title to, control of and responsibility for the Yard Waste processed at the Service Sites shall remain with the Participating Locality after processing as long as the processes Yard Waste remains on-site. ARTICLE V — NO PARTNERSHIP Nothing herein shall be construed to constitute a joint venture or the formation of a partnership among or between the CVWMA, the Contractors and the Participating Local Jurisdictions any or all of them. ARTICLE VI — FORCE MAJEURE Should any Contractor fail to perform the services under the Contract with the CVWMA by reason of Force Majeure, the CVWMA shall, where practicable, take all reasonable steps to secure another contractor to perform those services. Failure of the CVWMA to perform under this Agreement by reason of Force Majeure affecting the CVWMA or any contractor shall not constitute a default or cause for termination of this Agreement. However, in case of non- performance due to Force Majeure, the CVWMA shall immediately notify the Participating Local Jurisdictions in writing of the failure, including reasons for such failure, and shall make reasonable efforts to correct such failure and to continue performance at the earliest possible date. ARTICLE VII — TERMINATION A. In the event the Participating Local Jurisdiction lawfully fails to appropriate funds to pay for services received under this Agreement, this Agreement shall terminate within the Participating Local Jurisdiction. The Participating Local Jurisdiction shall make every effort to notify the CVWMA of its inability to appropriate funds at least ninety (90) days prior to its effective date. B. If the CVWMA's Contractor fails to perform in a satisfactory manner, or fails to perform in accordance with the terms of the Contract or applicable federal, state and local laws, regulations and ordinances, Participating Local Jurisdiction shall have the right to demand, in writing, adequate assurance from the CVWMA and the Contractor that steps have been or are being taken to rectify the situation. Within ten (10) days of receipt of such a demand, the CVWMA shall obtain a response from the Contractor and said response will be immediately forwarded to the Participating Local Jurisdiction. The CVWMA will determine, in consultation with the Participating Jurisdiction if the situation has been rectified. However, final decision on whether a situation has been rectified shall rest in discretion of CVWMA after investigation. CVWMA shall provide written notice of its decision in this regard to the Participating Local Jurisdiction and Contractor within 15 days of receipt if demand from Participating Local Jurisdiction. In the event that the Contractor has not corrected the situation in accordance with the terms of the Contract with the CVWMA, the Special Project Service Agreement for Yard Waste Processing Service 6 ::IP Participating Local Jurisdiction may render notice of termination or participation under the terms of the Agreement with the receipt of written notification to the CVWMA provided not less than 90 days prior to termination. ARTICLE VIII — AUDIT PROVISIONS A. CVWMA's records, which shall include but not be limited to all documents, accounting records, written policies and procedures, contract files (including proposals of successful and unsuccessful offerors), payroll records, original estimates, estimating worksheets, correspondence, change order files (including documentation covering negotiated settlements), and any other supporting evidence necessary to substantiate charges related to this Agreement, shall be open to inspection by the Participating Local Jurisdictions and subject to audit and/or reproduction, during normal working hours or at such other times as are mutually agreed upon by the parties, to the extent necessary to adequately permit evaluation and verification of any invoices, payments or claims submitted by CVWMA or any of its agents or vendors pursuant to this Agreement. B. For the purpose of such audits, inspections, examinations and evaluations, the Participating Local Jurisdiction's agent or authorized representative shall have access to records from the effective date of this Agreement, for the duration of the Agreement, and until five (5) years after the date of final payment by Participating Local Jurisdictions' to CVWMA for each fiscal year of service pursuant to this agreement. CVWMA asks that each Participating Local Jurisdiction coordinate with CVWMA to review such records with the Contractor. C. Participating Local Jurisdictions' agent or authorized representative shall have reasonable access to CVWMA's facilities, shall have reasonable access to all necessary records, and shall be provided reasonable access to adequate and appropriate work space in order to conduct audits in compliance with this Article. Participating Local Jurisdictions' agent or authorized representative shall give the CVWMA reasonable advance notice of intended audits. ARTICLE IX - COMPLIANCE WITH LAWS AND REGULATIONS AND GOVERNING LAW. The parties to this Service Agreement agree that the laws of the Commonwealth of Virginia shall govern the validity, construction, interpretation, and effect of this Service Agreement. This Service Agreement is entered into and is to be performed in the Commonwealth of Virginia. ARTICLE X — SEVERABILITY AND WAIVER In the event any provision of this Service Agreement shall be held to be invalid and unenforceable, the remaining provisions shall be binding upon the parties. Should any term, provision or other part of this Service Agreement be held to be unenforceable, such provision or portion thereof shall be reformed to comply with applicable laws or regulations preserving to the greatest extent possible the original intent of the unenforceable provision. Waiver of a breach by any party of any provision, term, condition, or covenant of this Service Agreement shall not be construed by the other party as a waiver of a subsequent breach of such provision by the waiving party. Special Project Service Agreement for Yard Waste Processing Service 7 ARTICLE XI — NON -ASSIGNMENT Neither the Participating Local Jurisdictions nor the CVWMA shall assign their respective duties under this Service Agreement without the written consent of all other signatories to this Service Agreement. This Service Agreement shall be binding upon and inure to the benefit of the permitted successors and assigns of the parties. ARTICLE XII — INSURANCE AND INDEMNIFICATION A. Insurance. The Contractor shall be required to carry and maintain in effect public liability insurance coverage with a company licensed to do business in the Commonwealth of Virginia and in the amounts and coverage specified below. The Contractor shall, prior to commencement of work under the Contract, deliver Certificates of Insurance from carriers acceptable to the CVWMA specifying such limits, with the CVWMA and each Participating Local Jurisdiction participating in this proposed project named as additional insured parties. The Contractor shall ensure that the carrier or carriers shall agree to give the CVWMA thirty (30) days written notice of its decision to cancel, change or fail to renew coverage. The CVWMA reserves the option to increase the required insurance amounts if the contract is renewed beyond the initial five-year term. a. Worker's Compensation and Employer's Liability Statutory Requirements Employer's Liability Coverage will be required of the contractor and any sub -contractor where any class of employee engaged in work under the contract is not protected under the Workers' Compensation Statute. B. Automotive Liability, Including Owned, Non Owned and Hired Car Coverage Limits of Liability - Bodily Injury: $1,000,000 each person, $3,000,000 each occurrence Property Damage $1,000,000 each occurrence C. Comprehensive General Liability Limits of Liability - Bodily Injury: $1,000,000 each person, $3,000,000 each occurrence Property Damage $1,000,000 each occurrence, Including: i. Completed Operations/Products ii. Contractual Liability for Specified Agreements iii. Personal Injury iv. Broad Form Property Damage NOTE: The levels of coverage required in "B." and "C." can be met by the primary policy alone, or in concert with an excess liability policy. The Contractor shall provide, if required, evidence showing compliance with the above requirements to the satisfaction of the CVWMA prior to commencement of work under the Contract. Failure to comply with this requirement may be cause for termination of the Contract, in the sole discretion of the CVWMA. Special Project Service Agreement for Yard Waste Processing Service 8 B. Indemnification: The Contractor shall indemnify and hold the CVWMA and its Member jurisdictions and their officers, agents and employees harmless from and defend against all claims, damages, losses, and expenses, including attorney's fees, of whatever kind or nature arising out of or resulting from the Contractor's or any of its subcontractor's providing or failing to provide any construction, product, goods, or services required under the Request for Proposals or a related Contract, including, but not limited to, any such claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property; provided, however, that the Contractor's indemnification obligation under the scope of services of a Contract resulting from the Request for Proposals shall be limited to claims, damages, losses, and expenses caused by any negligent act or omission of the Contractor or any subcontractor performing work required by the Contractor's Contract with the CVWMA or anyone directly or indirectly employed by any of them or anyone for whose acts the Contractor or any subcontractor may be liable. ARTICLE X111— ADDITIONAL PARTIES A. It is understood and agreed upon by the parties, upon written request from any of the other Member jurisdictions of the CVWMA service area, that the CVWMA may enter into a Service Agreement Addendum with such other Member Jurisdiction(s) B. It shall be understood by the parties to this Service Agreement that no other additional parties shall be eligible to participate in this special project without a written addendum to this Service Agreement. C. This Service Agreement shall remain in full force and effect between the remaining parties notwithstanding termination with respect to any Participating Locality. ARTICLE XIV — ENTIRE AGREEMENT This Service Agreement represents the entire agreement between the CVWMA and the Participating Local Jurisdictions and supersedes all prior negotiations, representations or agreements, either written or oral. This Service Agreement may only be amended by written document signed by the Participating Local Jurisdictions and the CVWMA after approvals granted by the governing bodies of the Participating Local Jurisdictions and the CVWMA unless said amendment authority has been previously delegated to the authorized representatives of the CVWMA and the Participating Local Jurisdictions in the opinion of local and CVWMA legal counsel. THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK Special Project Service Agreement for Yard Waste Processing Service 9 IN WITNESS WHEREOF, the CVWMA and the Participating Local Jurisdictions have caused this Agreement to be executed. APPROVED AS TO FORM: McCandlish Holton, P.C. APPROVED AS TO FORM: County Attorney CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY is Kimberly A. Hynes Executive Director Date: COUNTY OF CHESTERFIELD in James J.L. Stegmaier County Administrator Date: SPECIAL PROJECT SERVICE AGREEMENT FOR YARD WASTE PROCESSING SERVICES 10 — CHE —End -Signature - CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 %g AGENDA Meeting Date: October 28, 2015 Item Number: 8.B.10.a. Subject: Approval of Water and Sewer Contract for Oakdale Resubdivision, Contract Number 07-0170 County Administrator's Comments: County Administrator: �) Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an extension of 535 L.F.± of 8" PVC water lines and 1472 LF ± of 8" PVC sewer lines. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the offsite improvements. Developer: Oakdale 2014, LLC Contractor: RDS Utilities, LC Location: 9143 Chester Road Contract Amount: Estimated County Cost for Offsite Water ............$ 9,637.50 Estimated County Cost for Offsite Sewer ............$ 30,047.00 Estimated Developer Cost ...........................$ 348,720.50 Estimated Total ....................................$ 388,405.00 District: Bermuda Preparer: George B. Hayes, P. E. Attachments: ® Yes 7 No Title: Director of Utilities ()0 VICINITY SKETCH OAKDALE RESUBDIVISION County Project # 07-0170 -CO 0 Q.- 45 1 ALE" 4v Proposed Offsite 8" Sanitary Sewer County Project #07-0170 Proposed Offsite 8"' Waterline1% IN, \ County Proje.ct #07-0170 IN r GS AL 0 D Chesterfield County Department of Utilities Mii 1 0 (A 6i CHESTERFIELD COUNTY i BOARD OF SUPERVISORS Page 1 of 1 ° AGENDA `Q�txcri�x-e, Meeting Date: October 28, 2015 Item Number: 8.B.10.b. Subiect: Approval of Water and Sewer Contract for Lake Margaret Oversized Waterline Through MacLachlan Section 3 Offsite Phase 1 Waterline Across Lot 19 on Amstel Bluff Way, Contract Number 14-0081 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This Project includes the installation of 2437 linear feet ± of oversized 16 inch waterline which includes 875 linear feet of offsite water lines. The Developer is required to have a 12 inch water line to serve the development. Staff has requested that the water lines be oversized to provide more reliable service to the surrounding area. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the off-site and oversized improvements. Developer: Touchstone II, LLC Contractor: R. F. Howerton, Inc. Location: 12736 Crathes Lane Contract Amount: Estimated County Cost for off-site .......................$ 49,276.00 Estimated County Cost for oversizing .....................$ 58,673.00 Estimated Developer Cost .................................$ 183,193.00 Estimated Total .....................................$ 291,142.00 District: Bermuda Preparer: George B. Hayes, P.E. Attachments: ■ Yes FINo Title: Director of Utilities NACINITY SKETCH LAKE MARGARET Oversized Waterline through MacLachlan Section 3 Offsite Phase 1 Waterline across Lot 19 on Amstel Bluff Way County P roj ect # 14-0081 Ilk V- S at the C -n 2 0, 0 PROPOSED OVERSIZED 16" OFFSITE DUCTILE IRON WATERLINE COUNTY PROJECT #14-0081 Chesterfield County W 6-11 Department of Utilities Y S CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -.9- AGENDA Meeting Date: October 28, 2015 Item Number: 8.B.11.a. Subject: Acceptance of Parcels of Land for the Extension of Woolridge Road from 6801 Woolridge Road -Moseley, LP County Administrator's Comments: County Administrator: Accept the conveyance of two parcels of land containing a total of 3.313 acres for the extension of Woolridge Road from 6801 Woolridge Road -Moseley, LP, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 3.313 acres from 6801 Woolridge Road - Moseley, LP for the development of Magnolia Green-Woolridge Road Extension, Phase 1. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FINo W�� Mk�l Acceptance of Parcels of Land for the Extension of Woolridge Road from 6801 Woolridge Road -Moseley, LP .............. Total of 3.313 Acres to be Dedicated vV00 V40, N ENDER C N Chestufield County Department of Utilities 1 Mn - 66 6,67 TW IBM ► 9,0, ,9�i��. dnouJ SNoWWI1 sial vnlaa[+ans �T'wa nw • • .• �W a y� a l l m ti w .; Ili ♦4 U ^� %� t5 e5 1 1 4 O Cm., 11 1 ♦w �♦ W G 0 J cez2Fi W^� ¢WO i ZF S�¢ 1 I Q2w ^S � W O UJ 0W m Eaa ipw-}'2W— ♦ �5 O� U U} 'Zia / ° 52 ewm M W F- i_ W O UP P Gid y'Jf QG� 4� 0 �2� i 1 1 I t �C9 GYN I t I 1 I I i I 1 � I I f 1 II I f 1 + 1 f 1 I 1 �auued 1 i Ed t W <p�n W %WW F� QUO% e�.�V�ui !•\ �aq4V4VQe�+11 C� env WtlM ti �! N mQ_�i � � C I ' Jly m n • a E12- 1 i I 1 1 1 1 1 I t �C9 GYN I t I 1 I I i I 1 � I I f 1 II I f 1 + 1 f 1 I 1 �auued Wd 6Z2 MZ/SZ21uo Pa;told i 5MP'S1WS3 ONV MN l 3SVHd IX3 OVO8 2C epW %WW F� QUO% e�.�V�ui !•\ �aq4V4VQe�+11 C� env WtlM ti �! N mQ_�i � � C Jly m n • a E12- l.ii C eO PRW s. i•) i W m �p RW $ Ra hg�`aW ci e �o Wd 6Z2 MZ/SZ21uo Pa;told i 5MP'S1WS3 ONV MN l 3SVHd IX3 OVO8 ------------- CHESTERFIELD COUNTY ` BOARD OF SUPERVISORS Page 1 of 1 r AGENDA "RGR111.✓''' Meeting Date: October 28, 2015 Item Number: 8.113.11.b. Subiect: Acceptance of Two Parcels of Land Along the West Right of Way Line of Brandermill Parkway from Abberly Centerpointe, LLC County Administrator's Comments: County Administrator: Accept the conveyance of two parcels of land; one containing 0.12 acres and one containing 0.02 acres along the west right of way line of Brandermill Parkway, State Route 1921 from Abberly Centerpointe, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land; one containing 0.12 acres and one containing 0.02 acres along the west right of way line of Brandermill Parkway, State Route 1921 from Abberly Centerpointe, LLC. This dedication is for the development of Abberly at Centerpointe Apartment Homes. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments:'' Yes No #,.:. , "VICINITY SKETCH Acceptance of Two Parcels of Land Along the West Right of Way Line of Brander ill. Parkway from Abberly Centerpointe, LLC Chesterfield County Department of Utilities WAP E I hM —666,67 Teel &O 0 .1 ro 8 N W h3 W �•Z WNro gQ$<m CZI�N O1 W mZwm m x `CWS ----w 1 may' - J8888' 37i:34•:;::::::.NS 957 1 �WO� tltiWm r .�- t Uvti 8�ayy w 5400000'E .N�O'00'OO lf'•-_- s j - ip 164.15 i------' -- H L..- ------------- GA -------- GA 226) w� g�or DERMZZ.L PA RZf�1AY °' � � a n$,ayCbt�i q ¢my 67ATE� 921 $ w.-+ Q 2060 PPG- 481) 'Si �lyO N NP (0.9. 7780 P0. 776) $ i -- - W $in Uti Oq W �Y t� �>n qui 0.Ub W 2 1 _ ¢ V t; l l I �%s'49ZN � 1 1 ,BELS f/ 4 � / m~U s Ua2tl W�w4 KG"'O //// Zo\ >lW© ay v4 151Q00 �ry� ~evh v � hy3W � W Wtiq w4V tiW4rWn �4` CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 28, 2015 Item Number: 8.B.11.c. Subiect: Acceptance of a Parcel of Land Along East Hundred Road from Pepperwood, Inc. County Administrator's Comments: County Administrator: 61 Board Action Requested: Accept the conveyance of a parcel of land containing 0.08917 acres along East Hundred Road from Pepperwood, Inc., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. It is a requirement of site plan approval for the Raceway -1740 East Hundred Road Project. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes F-1No Title: Real Property Manager "VICINITY SKETCH Acceptance of a Parcel of Land Along East Hundred Road from Pepperwood, Inc. T EN LVD __-__. ................................. ... JO.08917 Acre Dedication r ti Chesterfield County Department of Util Kies MMM N ce o 0 Q z w c7 r O 3 y � o • O V w yh ory r� Fz - r4< z V Z �w / v 61ro> b4� Y 01" �za � o 6 g"oQao�� V tsr i a�q o� azMW C4 � < o W ti s ce o 0 Q z w c7 r O z y � o • to t� - z ' 03 d w n �6 � o 6 ti w zz C4 � < o W ce o 0 z w c7 r a z o • to p - z d w n � o 6 ti w zz C4 � < o m �z� � .00 Up• - z S A z w c7 a - z Up• - z S 4=901 6XI •1T- i6y_,J Z4 by M'11111 -►e Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 8.13.12. Subject: Award of Construction Contract for County Project #13-0222, Orthophosphate Storage Tank and Transfer System Upgrades at the Swift Creek Water Treatment Plant County Administrator's Comments: County AdministratorId: Board Action Regues The Board of Supervisors is requested to award the construction contract to Waco, Inc. in the amount of $434,500 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of a 6,000 gallon outdoor bulk storage tank, two interior 500 -gallon day tanks and two transfer pumps. These tanks will replace an existing storage tank at the Swift Creek Water Treatment Plant. Staff received a total of three (3) bids. The bids ranged from $434,500 to $481,300. The lowest bid was from Waco, Inc. in the amount of $434,500. The County's Engineering Consultant, Arcadis Inc., has evaluated the bids and recommends award of the contract to Waco, Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District: Clover Hill Preparer: George B. Hayes Title: Director of Utilities Preparer: Allan Carmody Title: Director of Budget and Management Attachments: El Yes ■ No # ; CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 28, 2015 Item Number: 8.B.13.a. Subiect: Request Permission for a Proposed Privacy Fence to Encroach Within a Sixteen - Foot Drainage Easement Across Lot 6, Harrowgate Meadows, Section 3 County Administrator's Comments: County Administrator: Grant Brander's Bridge LLC permission for a proposed privacy fence to encroach within a 16' drainage easement across Lot 6, Harrowgate Meadows, Section 3, subject to the execution of a license agreement. Summary of Information: Brander's Bridge LLC has requested permission for a proposed privacy fence to encroach within a 16' drainage easement across Lot 6, Harrowgate Meadows, Section 3. This request has been reviewed by the Environmental Engineering. The existing storm sewer and paved ditch will not be affected. Approval is recommended. District: Bermuda Preparer John W. Harmon Attachments: 0 Yes 1-1 No Title: Real Property Manager Request permission for a Proposed Privacy Fence to Encroach within a Sixteen -Foot Drainage Easement Across Lot 6, Harrowgate Meadows, Section 3 Ma 4 REQUEST PERMISSION FCrR A PROPOSED PRIVACY FENCE 4�§ A N Chesterfield County Departmrnt of Utilities W 7_ 1 110?) —41667 feet GOCJL75 ' Address: #3937 Harrmeadow Lane Current Owner: Bronder's Bridge, LLC GPIN: 791635413800000 P.B. 186, Pg. 66 _� 16' Drain. Esm't — w/cone. ditch L--111.35' 8--325.00' HARRMEADOW LANE There shall be a minimum 6" of fail within 10' of the proposed structure and a minimum 1% slope on all unpaved areas. AA Construction Entrance Slit Fence Limits of Disturbance Drainage Arrows Proposed Dwelling —115• Lot 7 1 Brander's Bridge LLC 3937 Harrmeadow Ln PB. 186 PG. 66 PIN: 791635413800000 119' Building Permit Plot for i Lot 6, Vection 3, Harro wqa to Meadows, Bermuda District, Ch ese terfie/d Coun ty, VA "LTN •Sp _. 07/09/15 JAMES A UM D dirar�, Xrsllr Lohr & Assoelnts� M NO. 2008 FU)DD INSURANCE ZONE- NOTE.C—graphics plotting only. 90= Is In lnsuranco Rats Map.Commu ft Panel No. P1041COMD effective dote of jZY1,Rt2 Exact designations can only be determined by an Elevation Certificate Based on the above InformoUm this property IS NOT In a Special Flood Hazard Area. 3kLara! Fl M%M arltr coafGm 19110 t Sub 105 ffdmnw4Phavre (BO/}1z6W Aax (&><) B13--9990 Scole: 1"=30' Date: 07/09/15 Drown: TCJ Checked: JAL Job: 1329-15 CHESTERFIELD COUNTY u� ms's BOARD OF SUPERVISORS Page 1 of 1 19 y AGENDA Meeting Date: October 28, 2015 Item Number: 8.B.13.b. Subject: Request Permission for a Proposed Easement and a Sixteen -Foot Drainage Station Subdivision County Administrator's Comments: Fence to Encroach Within an Eight -Foot Easement Across Lot 33, Little Tomahawk County Administrator: Board Action Requested: Grant Harish K. Channaiah and Tanuja Channaiah permission fence to encroach within an 8' easement and a 16' drainage Lot 33, Little Tomahawk Station Subdivision, subject to the license agreement. Summary of Information: for a proposed easement across execution of a Harish K. Channaiah and Tanuja Channaiah have requested permission for a proposed fence to encroach within an 8' easement and a 16' drainage easement across Lot 33, Little Tomahawk Station Subdivision. This request has been reviewed by the Utilities Department, Environmental Engineering, Comcast Cablevision and Verizon. The existing swale will not be affected. Approval is recommended. District: Midlothian Preparer: John W. Harmon Attachments: 0 Yes FINo Title: Real Property Manager 50.01117 Request permission for a Proposed Fence to Encroach within an Eight -Foot Easement and a Sixteen -Foot Drainage Easement Across Lot 33, Little Tomahawk Station Subdivision ........... ..... OLD ITER LE RD REQUEST PERMISSION FOR A PROPOSED FENCE D D _U > 0 LING k4 C 0 z N Chesterfield County Department of Utilities .dsmlvh� - I fth - 416.67 lept G14,0 1 T 8 XX — FENCE LICENSE AR for 14\ J7�_ mzv Lor sa -N- Y! o 11'1 a Harish K. Channaiah i Tanuja Channaiah 106 Littte.Hawk PI DB: 8844 PG. 850 PIN: 7217076265 REVIStaW 101161M mw PRIM DrIMV4LE SEcTM a 8¢.= A ms This aroadrty does not grei!j to lie ml M a a aeaign~ F. F. d flood Zone or". tens aO ehd a!{_ C,P.d effective _ UM. mus. LOT 14 o. LOT - 00 q► •89 A` LITTLE HAW FLAB' LOT 33 LITTLE MMAHAW STATZON MILLDTHZAN D3'SMICT, CWSTERFZELD COUNTY, VZWZNXA. Lor at 1W =4�C AAr M 9'R.MX auzwzw Fswzr PLAT Fa? "am BWAAM M74 rats Ir ASR=M JW Loyd 93-4rmv-pim1em Yirginia.North t a V11ft M Byrd Avenue. Suite 203 aicn eotsb. viryinia, 2: IM s73- y►t 16041 873-M t CHESTERFIELD COUNTY r{. - BOARD OF SUPERVISORS Page 1 of 1 19 _w x AGENDA 861K� Meeting Date: October 28, 2015 Item Number: 8.B.13.c. Subiect: Request Permission to Install a Private Water Service Within a Sixteen -Foot Alley Within Plan of Crescent Park to Serve Property at 2807 Normandale Avenue County Administrator's Comments: NA County Administrator: 4 Board Action Requested: Grant Donald L. Crook and Phyllis E. Crook permission to install a private water service within a 16' alley within Plan of Crescent Park to serve property at 2807 Normandale Avenue and authorize the County Administrator to execute the water connection agreement. Summary of Information: Donald L. Crook and Phyllis E. Crook have requested permission to install a private water service within a 16, alley within Plan of Crescent Park to serve property at 2807 Normandale Avenue. This request has been reviewed by the County staff. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No 9 VICINITY SKETCH Request Permission to Install a Private Water Service Within a Sixteen -Foot Alley Within Plan of Crescent Park to Serve Property at 2807 Normandale Avenue t ff ........ . ---------- REQUEST PERMISSIOI TO INSTALL A PRIVATFMATER SERVICE IP CO Chesterfield County Department of Utilities Water Meter Exception and License Agreement for 2807 Normandale Avenue 2816 /VO 2/2813 9JVo Donald L. Crook Phyllis E. Crook 2807 Normandale Ave DB. 4213 PG. 493 PIN: 791671156300 0 2807 2801 8911 +: zuu�: rvonnanaa>le P►venue 9002 2745 13 9008 9012 Ile 2741 9016 9005 9020 9011 0 N Chesterfield County Department of Utilities rRr:• ;t- �#•. S t mch = 50 feet-4IiC[ti' CHESTERFIELD COUNTY ' BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 28, 2015 Item Number: 83.13.d. Subject: Request Permission for an Asphalt Trail and Two Pedestrian Bridges to Encroach Within a Sixteen -Foot Sewer Easement Across Open Space C, Hallsley, Section 4 County Administrator's Comments: County Administrator: Board Action Regueste : Grant Hallsley Homeowners Association permission for an asphalt trail and two pedestrian bridges to encroach within a 16' sewer easement across open space C, Hallsley, Section 4; subject to the execution of a license agreement. Summary of Information: Hallsley Homeowners Association has requested permission for an asphalt trail and two pedestrian bridges to encroach within a 16' sewer easement across open space C, Hallsley, Section 4. This request has been reviewed by Utilities, Environmental Engineering, Planning and Parks and Recreation. The existing sewer line will not be affected. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FINo # VICINITY SKETCH Request permission for an Asphalt Trail and Two Pedestrian Bridges to Encroach Within a Sixteen-F'oot Sewer Easement Across Open Space C, Hallsley, Section 4 N Chesterfield County Department of Utilities Mdfilvb� - AAMrW4& W 00 S 1W I Mh - 416.67 feet 010 all I Its 14 W 8 z w w CD g ( f nr %m A1+na3o13,jaamHo y g 13aurarrnHuOWN I f # 3 NY'ld )iWM NVIHIS343d WW RMs3a3d- r � w k3-1ST1VH � a� �� R V q rl i uj \ i L; co LL, LLJ Ck. CA LA 1\1 V q } gg 1: �Q .1 LA E Q i r2 @ ��i ! -.E $I $( ii :( K Mt� MMMIN aa N` _o -; '��•, a �i its i fi n z a , fir, p -i FFA V i Mt� MMMIN `r� "°, CHESTERFIELD COUNTY - BOARD OF SUPERVISORS Page 1 of 1 1z AGENDA RC Meeting Date: October 28, 2015 Item Number: 8.113.13.e. Subiect: Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir, Adjacent to Lot 1, a Resubdivision of Lots 34 and 35, Shelter Cove Subdivision County Administrator's Comments: County Administrator: Grant Karen C. Kern permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir, adjacent to Lot 1, a Resubdivision of Lots 34 and 35, Shelter Cove Subdivision, subject to the execution of a license agreement. Summary of Information: Karen C. Kern has requested permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 1, a Resubdivision of Lots 34 and 35, Shelter Cove Subdivision. The owner has received permission for the construction of the dock from the underlying landowner and Woodlake Community Association. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager F-1 No # Request permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir :N 0 CON REQUEST PERMISSION FOR AN EXISTING AND PROPOSED, BOAT DOCK M 0,P Chsstaffie4d County Department of Utilkies '"��,r �'�''37 �• N�17 r• "" tom» Au •G�c3 CL tp- <° • ItA IMPOUNDMENT t.. EASEMENT - LL:aSY' itiY .� BOAT DOCK SWIFT CREEK RESERVOIR LICENSE AREA GIC318(s CHESTERFIELD COUNTY G� L - BOARD OF SUPERVISORS Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 8.B.13.f. Subiect: Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir Adjacent to Lot 27, Shelter Cove Subdivision County Administrator's Comments: County Administrator: 0 Board Action Requested: Grant Karen C. Kern permission for an existing encroach in the impoundment easement for Swift Lot 27, Shelter Cove Subdivision, subject to agreement. Summary of Information: and proposed boat dock to Creek Reservoir adjacent to the execution of a license Karen C. Kern has requested permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 27, Shelter Cove Subdivision. The owner has received permission for the construction of the dock from the underlying landowner and Woodlake Community Association. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FINo # M 101102 11 VM110,21 Wool Request permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir I M X Chesterfield County Department of Utilities I hon =11 x' 67 taet 91 REQUEST PERMISSION FOR AN EXISITNG AND PROPOSED BOAT DOCK i .0 IMZ 0 SWIFT CREEK RESERVOIR IMPOUNDMENT EASEMENT sum CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 "ag r AGENDA Meeting Date: October 28, 2015 Item Number: 8.B.13.g. Subiect: Request Permission to Install a Private Water Service Within a County Unimproved Right of Way to Serve Property at 10714 Chalkley Road County Administrator's Comments: County Administrator: Grant Gary W. Lilley, Jr. and Katie Lynn Lilley permission to install a private water service within a county unimproved right of way and authorize the County Administrator to execute the water connection agreement. Summary of Information: Gary W. Lilley, Jr. and Katie Lynn Lilley have requested permission to install a private water service within a county unimproved right of way to serve property at 10714 Chalkley Road. This request has been reviewed by the Utilities Department and the Transportation Department. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No #-00192 VICINITY SKETCH Request Permission to Install a Private Water Service Within a County Unimproved Right of Way to Serve Property at 10714 Chalkley Road z w lw MCI ICJX REQUEST PERMISSION TO INSTALL A PRIVATE ER SERVICE ry Chesterfield County Department of UtflftiLs 9 hn - 416 57 tnl 10708 GARY W. LILLEY, JR. AND KATIE LYNN LILLEY 10714 CHALKLEY ROAD DB.10,810 PG. 442 PIN: 781-660-7784-00000 10704 10706 10670 10702 10716 10714 50' R/W 08.1346 PG.745 10680 70654 10734 5 10710 5601 10726 10712 N 3,660. 5 6.19 E 11,781,919.96 10720 10652 10662 4 S 10700 5611 10730 6+j2 3 1074° PROPOSED 5621 10' LICENSE AREA * 10 10630 10800 1 G 10618 m PLAT SHOWING A 10' LICENSE AREA ACROSS THE PROPERTY OF THE f COUNTY OF CHESTERFIELD, VIRGINIA DALE DISTRICT CHESTERFIELD COUNTY. VIRGINIA A CHESTERFIELD COUNTY, VIRGINIA D UTILITIES DEPARTMENT DATE: 09/14/2015 SCALE: 1"=200' DRAWN BY: KJH CHECKED BY: JED * WELLINGTON FARMS RESUB PB.159 PG. 58 COUNTY PROJECT: 2015-0250 ** WELLINGTON FARMS RESUB PBA43 PG.3-4 TILE: 778-658 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 _1749 AGENDA Meeting Date: October 28, 2015 Item Number: 8.B.13.h. Subject: Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: �? Board Action RequesteV Grant Thomas A. Morrison and Karen A. Morrison permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir; subject to the execution of a license agreement. Summary of Information: Thomas A. Morrison and Karen A. Morrison have requested permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 12, Shallowford Trace Subdivision. The owners have received permission for the construction of the dock from the underlying landowner and currently Brandermill Community Association does not regulate docks in Swift Creek Reservoir. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No VICINITY' SKETCH Request permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir Chesterfield County Department of Utilities 1 NM - 416.67 feel 410 on W---71 R-7'Pl+ . SPAILO w- .`% • 5 p� a fir" EDGE OF WATER •s r EASEMENT Friday, August 14, 2015 4:24-27 PM - Subdivision Plat Drawing SWIFT CREEK RESERVOIR Jr' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 R•: AGENDA Meeting Date: October 28, 2015 Item Number: 8.13.13.i. Subiect: Request Permission for a Fence to Encroach Within a Sixteen -Foot Drainage Easement Across Lot 27, Magnolia Green, Section K3 County Administrator's Comments: County Administrator: Board Action Requeste . Grant David Sanford and Hanna Sanford permission for a fence to encroach within a 16' drainage easement across Lot 27, Magnolia Green, Section K3; subject to the execution of a license agreement. Summary of Information: David Sanford and Hanna Sanford have requested permission for a fence to encroach within a 16' drainage easement across Lot 27, Magnolia Green, Section K3. This request has been reviewed by Environmental Engineering. The existing storm sewer will not be affected. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: ® Yes 17 No # VICINITY SKETCH Request permission for a Fence to Encroach within a Sixteen -Foot Drainage Easement Across Lot 27, Magnolia Green, Section K3 ChestrsfieE County Department of Utilities WIC E I hon - 41 F.67 t CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 174 _ G - AGENDA j Meeting Date: October 28, 2015 Item Number: 8.B.13J. Subject: Request Permission for an Asphalt Driveway to Encroach Within a Thirty -Foot Drainage Easement Across Lot 50, Mount Blanco on the James, Section 3 County Administrator's Comments: County Administrator: Board Action Requested: Grant Gary G. Starr and Kate W. Sloan permission for an asphalt driveway to encroach within a 30' drainage easement across Lot 50, Mount Blanco on the James, Section 3; subject to the execution of a license agreement. Summary of Information: Gary G. Starr and Kate W. Sloan have requested permission for an asphalt driveway to encroach within a 30' drainage easement across Lot 50, Mount Blanco on the James, Section 3. This request has been reviewed by Environmental Engineering. The existing storm sewer will not be affected. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # C 01 VICINITY SKETCH Request Permission for an Asphalt Driveway to Encroach Within a Thirty -Foot Drainage Easement Across Lot 50, Mount Blanco on the James, Section 3 Chesterfield County Department of Utilities 1 han - @15.7 fW EASEMENT RECORDED IN WITHIN 30' DRAINAGE EASEMENT SUBDIVISION ID LOT 50 MOUNT BI ANCO SECTION 3 NO.: 00-0563-003 BERMUDA DISTRICT CHESTERRELD COUNTY, VIRGINIA SEPTEMBER 2, 2015 SCALE. 1" - 100' PMW HIGHMARK ENGINEERING 0 1w 2W engineering excellence. 13281 RIVERS BEND BLVD„ SUITE 201 CHESTER. VA 23836 P (604)—E95-2875 egammarAh1gAma ,ong wn v(804)-530-3064 0002.03 \ WL ,so�sos, � JAAMS RjyER CO PRECIADO CORDELL V & TERRI H •.�=0q�, D.B. 10653, PG. 305 / P.B. 226, PG. 21 GPIN NO.: 827659986600000 ZONED: R-15 30' DRAINAGE EASEMENT '" " , �L P.B. 228, PG. 36 MOUNT BLANCO DEVELOPMENT, LLC O qy o EMERSON COMPANIES, LLCDPEN 0 1Q?„� o 12306 ALMER LANE PB. 228, PG. 31 SPACE 40 t° 2 ��v ,t DB. 8656, PG. 926 A o )»' RLA "'o y * 0� N �o i* ., 4 C t DB. 10286, PG. 76 DB. 10653, PG. 305 V .ry N r tz = N a t GPIN: 828659241600000 N67177213"E 2 / 8'P.B. o 0 2 N 527'01'27n E \/ / � 228. PG. 36 � 2 29.90' W a _^ --"" - ►� / �' STARR GARY G & SLOAN KATE W P.B. 228, PG. 31 rn Co 9) GPIN: 828659010800000 CIJ in/ u� z ZONED: R-15 50 / NBP F. GIBBONS SLOAN, JR. & HEATHER M. SLOAN D.B. 10774, PG. 418 GPIN: 828658048700000 ZONED: R-15 N 3659116.59 u S47'08'13"W E 11827864.99 I I 45.79' ? (CENSE ARE SO .596 *40.25 LF. , j �19. 9 ASPHALT F ( RIVEWAY S13 44 I . 11 30' DRAINAGE~ ~'` EASEMENT 51 NBP PG. 36 II NBP NBP NBP ' N47 BP EASEMENT RECORDED IN WITHIN 30' DRAINAGE EASEMENT SUBDIVISION ID LOT 50 MOUNT BI ANCO SECTION 3 NO.: 00-0563-003 BERMUDA DISTRICT CHESTERRELD COUNTY, VIRGINIA SEPTEMBER 2, 2015 SCALE. 1" - 100' PMW HIGHMARK ENGINEERING 0 1w 2W engineering excellence. 13281 RIVERS BEND BLVD„ SUITE 201 CHESTER. VA 23836 P (604)—E95-2875 egammarAh1gAma ,ong wn v(804)-530-3064 0002.03 " CHESTERFIELD COUNTY { � BOARD OF SUPERVISORS Page 1 of 1 ��17a•� gy'' ly R� AGENDA Meeting Date: October 28, 2015 Item Number: 8.13.13A. Subiect: Request Permission for an Existing and Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Grant Robert Zinkwich and Susan Zinkwich permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir; subject to the execution of a license agreement. Summary of Information: Robert Zinkwich and Susan Zinkwich have requested permission for an existing and proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 26, Shelter Cove Subdivision. The owners have received permission for the construction of the dock from the underlying landowner and Woodlake Community Association. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No 4 VICINITY SKETCH Request permission for an Boat Dock to Encroach in Easement for Swift Creek U M A Existing and Proposed the Impoundment Reservoir 14 Chesterfield County Department of Utilities 1 ftn - 416.F7 met REQUEST PERMISSION FOR AN EXISTING & PROPOSED BOAT DOCK at > YQ s•.. LU I uj N LU z (ALm < w 02 Z w Y a0„ LU N LU v x LLJ u - uj ham, LL N �s c) �! W c m C: cn LR Lp � � r �•_ Ci N ? ,�+ N h tip tY ■ tC � f�0 eMi � n � � + � LL LL' c 3 aD Z • ` Vf e-t Q p, • ��• � dw i • -4011. lop x"11► • • AS ou y CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 "Q AGENDA Meeting Date: October 28, 2015 Item Number: 8.B.14. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement for a new service line to the gymnasium addition at Monacan High School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement for a new service line to the gymnasium addition at Monacan High School. This request has been reviewed by county and schools staff, Comcast Cablevision and Verizon. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FINo 9 0"1 VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company CONVEYANCE OF AN EASEMENT N Chesterfield County Department of Utilities W -*E S 4D 0002GS G-00209 , y3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 as AGENDA "e.t7R61tt� <' Meeting Date: October 28, 2015 Item Number: 8.B.15. Subject: Request to Quitclaim a Portion of a Fifteen -Foot Water Easement Across the Property of Pepperwood, Inc. County Administrator's Comments: County Administrator: Board Action Reauest d: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 15' water easement across the property of Pepperwood, Inc. Summary of Information: Pepperwood, Inc. has requested the quitclaim of a portion of a 15' water easement across its property as shown on the attached plat for the development of the Raceway -1740 East Hundred Road Project. This request has been reviewed by the Utilities Department. The waterline will be relocated and new easements will be dedicated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FINo 'VICINITY SKETCH Request to Quitclaim a Portion of a Fifteen -Foot Water Easement Across the Property of Pepperwood, Inc, T EN LVO -- - - - -------- -------------------- - ---- ----- - Portion of a 16'Water Easement to be Quitclaimed NA N Chesterfield County Department of Utilities A w 01 002"I'Ll L3� Fl, 2 'Otl HObO'HO NON3 .N pg0 O � f.• Rl U N OF f - '3�d NO SONI)f +�SZ 3 Z ' lr�pd ZSR s pP u o W --'Ni O-H3b venAm - z J � r O J allo y � u wja ' m 26 b£ \ azawNe\ I �6 �p 5y� -< z oO c am�sgo'" oa o 0 so� _ Dao Z-o6e� ,d a#i' w b zN zaa'ao mei Divi vsio =. -zo c5 ooaa �z m,�,� ro ~ 8myup z N n r n z A g ala a� 1s "aoa'�� 2p 03 A z w a •N'� z 2. r y � u O ' � � sc Ga \ O' 0 {M Q u N N 4sp o W Ci Cz \\ 3 , o z 0�.Zy E h � `° W W � a �W �t7 E o� U C z m��W C w> ¢ a W .. i.. 3Otii�} 9 r� \ N � z A g ala a� 1s "aoa'�� 2p 03 A z w a •N'� z 2. [N Z y � u O ' � � sc Ga \ O' 0 {M Q F vi N N z A g ala a� 1s "aoa'�� 2p 03 A z w a •N'� z 2. ci m m ' � z 0 F vi N N CQA o E G W � a ..a E o� U C C w> ¢ a W .. i.. 3Otii�} 9 N {Qb0O3i3}, {O1tlO z A g ala a� 1s "aoa'�� 2p 03 A z w a •N'� z CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: October 28, 2015 Item Number: 8.113.16. Subject: Approval of a Grant Agreement, Contract and Appropriation of Funds for the Purchase of a Special Purpose Park Along the James River County Administrator's Comments: County Administrator: Approve a grant agreement and contract and appropriate funds for the purchase of a Special Purpose Park along the James River from The Trust for Public Land, authorize the County Administrator to execute the grant agreement, contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of six parcels of land containing approximately 109 acres, as shown on the attached sketch for $700,000 plus closing costs estimated to be $5,000. Staff has applied for and received approval of a Virginia Land Conservation Fund Grant which will fund $302,000 of the acquisition and closing costs. The purchase contract is subject to Substantial Accord Determination. The property is located at the confluence of Falling Creek with the James River, and will provide almost one mile of riverfront access. The site is heavily wooded, has 70 -foot high bluff views of the river and contains several historic sites from the Civil War era. The park will provide conservation of natural resources and public recreational opportunities in both piedmont and coastal plain ecosystems and the riparian environments of tidal river and freshwater creeks. The historical resources will add to the Civil War storyline at the nearby Drewry's Bluff National Park Site. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Preparer: Allan Carmody Title: Director of Budget and Management Attachments: 0 Yes F-1No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Planned development includes picnicking areas and shelters, nature/walking trails, a portion of the James River Linear Park shared use trail and a boat launch and fishing facilities. This section of the James is currently only served by Dutch Gap Boat Launch, which is at capacity. This new property will be adjacent to the Falling Creek Ironworks Linear Park. As noted, the grant will fund $302,000 of the purchase. The balance of the funding, $403,000, for the acquisition of the property is currently appropriated and available in the approved project - Park Planning and Land Acquisition. Approval is recommended. 000214 "VICINITY SKETCH Approval. of a Grant Agreement, Contract and Appropriation of Funds for the Purchase of a Special. Purpose Park Along the James River 1 g or ft Approvaf, of a Grant Agreement, Contract and Appropriabon of Funds f or the, Purchase of a Speba[ Purpose, Park Along the Jarnes R�,ver ERD . .... ...... D R Vi 13 C103WVIEW CHEFMHLL PAS W BLVD IN EW FA RWK Dawry's A� vti -11 A N%* *COs Chesterffe4d County Department of Lffiffies Mslnyak� - AdMr%%k w 1 Inin - 1,Z50 ',�et !tVWMA •u r all F £ � z�' E �= 3L1 jNi11.S3Ah OWt5Y3 3112 Qlivi j0 a II= ifs $? ft v 4 t F ,tom 89S *i! 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Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 06-0044 Project Name: MacLachlan at the Highlands Section Three Location: 12736 Crathes Lane Developer: Touchstone II, LLC Contractor: R. F. Howerton, Inc. Contract Amount: Water Improvements - $ 70,939.00 District: Bermuda Preparer: Michael A. Nannery, P. E. Title: Assistant Director of Utilities Attachments: F-1 Yes No #© , CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 6 AGENDA Summary of Information: (Continued) 2. Contract Number: 06-0387 Project Name: Meadowville Landing at Rivers Bend Section Two Location: 11901 Deepwater Cove Developer: Twin Rivers, LLC Contractor: RMM Enterprises, Inc. Contract Amount: Water Improvements - $ 180,000.00 Wastewater Improvements - $ 220,000.00 District: Bermuda 3. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 4. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 08-0071 Cambria Cove Section 2 15406 Cambria Cove Boulevard RDK Investments I, LLC RDS Utilities, LC Water Improvements - Wastewater Improvements - Matoaca 09-0091 Iron Mill Section 2 5100 Weatherby Drive Wilton Family Investments, LLC M. Wilton Construction Company Water Improvements - Wastewater Improvements - Bermuda $ 32,699.00 $ 51,245.00 $ 90,285.00 $ 37,050.00 III 4411 ilk Wilym �. Page 3 of 6 Summary of Information: (Continued) 5. Contract Number: 10-0017 Project Name: Harper's Mill Southwest Section 1 Location: 16221 Harper's Mill Parkway Developer: Harper's Mill Development Corporation Contractor: Piedmont Construction Company Inc. Contract Amount: Water Improvements - $ Wastewater Improvements - $ District: Matoaca 6. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 7. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 13-0207 Charter Colony Rainbow Station 801 Charter Colony Parkway BB Hunt LLC Piedmont Construction Company Inc. Water Improvements - Wastewater Improvements - Midlothian 14-0023 Lake Margaret Section 1 8201 Woodpecker Road Lakewood Investments LLC Castle Equipment Corporation Water Improvements - Matoaca 76,125.00 123,300.00 $ 83,050.0011 $ 28,155.37 $ 315, 338.50 1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) 8. Contract Number: 14-0142 Project Name: Glebe Point Estates Section 1 Location: 14200 Rockyrun Road Developer: Glebe Point Estates LLC Contractor: Piedmont Construction Company Inc. Contract Amount: Water Improvements - District: Bermuda 9. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 10. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: Page 4 of 6 14-0191 Harper's Mill Northeast Section 1 15530 Harper's Mill Parkway Harper's Mill Development Corporation Piedmont Construction Company Inc. Water Improvements - Wastewater Improvements - Matoaca 14-0280 Laurels of Bon Air Expansion 9101 Bon Air Crossings Drive The Laurels of Bon Air, LLC Buchanan and Rice Contractors Inc. Water Improvements - Wastewater Improvements - Midlothian $ 237, 550.00 11 $ 125, 925.00 (I $ 152,500.00 $ 15, 237.00 () $ 5,225.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) 11. Contract Number: 15-0023 Project Name: Bickford Senior Living Location: 11200 West Huguenot Road Developer: NHI-Bockford RE, LLC Contractor: Shoosmith Construction Incorporated Contract Amount: Water Improvements - Wastewater Improvements - District: Midlothian 12. Contract Number Project Name: Location: Developer: Contractor: Contract Amount: District: 13. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 15-0029 Hallsley Section 19 15350 Hunting Hill Road East West - Hallsley, LLC Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian 15-0047 Salisbury West Phase IV 250 Wylderose Drive Otterdale Park Associates, LLC Castle Equipment Corporation Water Improvements - Midlothian Page 5 of 6 $ 38, 860.00 () $ 19,405.00 $ 89,600.00 I $ 117,000.00 $ 24,512.3011 0,002212 1111 0111441 R. Summary of Information: (Continued) 14. Contract Number: 15-0060 Project Name: WJS Holdings Office Site Plan Location: 14701 Village Square Place Developer: WJS Holdings, LLC Contractor: RDS Utilities LC Page 6 of 6 Contract Amount: Water Improvements - $ 4,200.00 Wastewater Improvements - $ 2,600.00 District: Matoaca 15. Contract Number: 15-0205 Project Name: Bellwood Properties Laydown Yard With Office Location: 1330 Bellwood Road Developer: Bellwood Properties LLC Contractor: C.D. Hall Utilities Inc. Contract Amount: Water Improvements - $ 12,125.00 11 Wastewater Improvements - $ 11,310.0011 District: Bermuda 0;.02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 74? Meeting Date: October 28, 2015 Item Number: 9.113. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Steqmaier Title: County Administrator Attachments: 0 Yes F-1 No 4 () 0 0 2 CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances 10/28/2015 % of General Fund Fiscal Year Budgeted Expenditures 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1% 2015 $57,248,000 8.1% 2016 $58,668,400 8.1% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent C,0 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 10/28/2015 Board Meeting Date Description Amount Balance 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 Additional funding for Bon Air Library renovation project (43,000) 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 3/27/2015 Return funds from completed projects 20,865 7,315,062 4/7/2015 Return funds from completed projects 18,333 7,333,395 5/29/2015 Return funds from completed projects 523 7,333,918 6/10/2015 Return funds from completed projects 4,573 7,338,491 002��6 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 10/28/2015 Board Meeting Date Description Amount Balance 6/30/2015 Return funds from completed projects 10,359 7,348,850 4/15/2015 FY2016 Budget Addition 4/15/2015 FY2016 Capital Projects *Pending outcome of audit results 24,488,500 31,837,350 * (23,886,000) 7,951,350 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS 10/28/2015 Maximum Balance Carry Over Pending from FY2015 Funds Used Items on Board District Prior Years Appropriation Year to Date 10/28 Agenda Approval Bermuda $32,053 $33,500 $10,114 $816 $54,623 Clover Hill 34,003 33,500 6,903 140 60,460 Dale 37,500 33,500 0 140 70,860 Matoaca 26,913 33,500 0 140 60,273 Midlothian 37,500 33,500 0 140 70,860 County Wide 0 0 0 0 0 *Pending Outcome of Audit Results 000225 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Prepared by Accounting Department October 31, 2015 Outstanding Date Original Date Balance Began Description Amount Ends 10/31/2015 04/99 Public Facility Lease — Juvenile Courts Project $ 16,100,000 01/20 $ 4,110,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 310,000 03/04 Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 350,000 10/04 Cloverleaf Mall Redevelopment Project** 16,596,199 12/15 7,484,947 12/04 Energy Improvements at County Facilities 1,519,567 12/17 424,086 05/05 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 1,960,000 05/06 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 4,315,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 14,050,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 18,535,000 9/14 Dell Financial/Chromebooks 4,146,000 01/17 1,247,748 *Partially Refinanced 06/12 **Amended and restated 12/14 TOTAL APPROVED AND EXECUTED 134,861,766 52,786,781 PENDING EXECUTION Approved Description Amount None 00024279 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 _ AGENDA Meeting Date: October 28, 2015 Item Number: 14.A. Subiect: Resolution Recognizing Mrs. Deborah Bailey for Her Contributions to the Broadwater Community County Administrator's Comments: County Administrator: 0j Board Action Requested: Mrs. Jaeckle requests that the Board of Supervisors adopt the attached resolution recognizing Mrs. Bailey's efforts in supporting the students in the Broadwater Community. Summary of Information: For the past two years, Mrs. Bailey has opened the Broadwater Learning Center to students for afterschool and other programs that have enabled them to be more successful at school, to better cope with emotional or other challenges, and to develop positive relationships. Preparer: Chris Ruth Title: Assistant Director Communications and Media Attachments: ® Yes F-1No #0-0002`: RECOGNIZING MRS. DEBORAH BAILEY FOR HER CONTRIBUTIONS TO THE BROADWATER COMMUNITY WHEREAS, Broadwater Learning Center is a community project that Mrs. Deborah Bailey began about two years ago when she opened the community center to the students who live in the Broadwater Community; and WHEREAS, to support these students, Mrs. Bailey wrote and received a grant that was used to purchase laptops for use in the center; and WHEREAS, Mrs. Bailey worked with the property managers to have Wi-Fi access installed so the students would have access to the Internet while completing their homework and for other projects; and WHEREAS, Mrs. Bailey developed a positive relationship with Colonial Heights Baptist Church that resulted in their Young Adult Life Group providing snacks and volunteers to help with the center; and WHEREAS, Mrs. Bailey also established a partnership with Hargrove, Oliver and Parker, a social work firm, for their staff to come to the center each week to provide small group counseling; and WHEREAS, this year, Mrs. Bailey and other volunteers are working with the Chesterfield County Police Department on a "Hoops for Hope" campaign, which is an effort to improve relations between the Police Department and the community; and WHEREAS, as part of the campaign, police officers will be coming to the learning center to participate in small group discussions as well play in bi-monthly basketball tournaments with the students; and WHEREAS, Mrs. Bailey, who is the Social Studies Department Chair at Carver Middle School, is to be commended for her dedication, support and commitment not only to her students, but to all students in the Broadwater Community; and WHEREAS, she has made a tremendous contribution to the mental and physical well-being of these students that will positively affect them now and in the future. NOW, THEREFORE, BE IT RESOLVED the Chesterfield County Board of Supervisors, this 28th day of October 2015, publicly recognizes the outstanding contributions of Mrs. Deborah Bailey to the Broadwater Community and expresses the appreciation of all residents for her caring, compassion and commitment to her community. AND, BE IT FURTHER RESOLVED a copy of this resolution be presented to Mrs. Deborah Bailey and this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 14.B. Subject: Resolution Recognizing Ms. Marsha L. Sharpe, Director, Chesterfield -Colonial Heights Department of Social Services, for Her Service to Chesterfield County County Administrator's Comments: County Administrator:Im Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Ms. Marsha L. Sharpe for 15 years of service to Chesterfield County. Preparer: Sarah C. Snead Attachments: ® Yes Title: Deputy County Administrator, Human Services FINo RECOGNIZING MS. MARSHA L. SHARPE FOR HER SERVICE TO CHESTERFIELD COUNTY WHEREAS, Ms. Marsha L. Sharpe began her career in social services as a Social Worker I for the Kentucky Department of Child Welfare in Louisville, Kentucky in 1970 and in 1971 was promoted to a Social Worker II where she managed a foster care caseload and provided adoptive placement services; and WHEREAS, from 1983-1990, Ms. Sharpe served as a Benefit Programs Specialist for the Richmond City Department of Social Services, where she conducted interviews and determined eligibility for the residents who applied for public assistance programs such as Medicaid, Aid to Families with Dependent Children and Food Stamps, and from 1990-1993, served as a Benefit Programs Supervisor supervising a team of eight to ten Benefit Program Specialists, ensuring that the work was completed in a timely and accurate manner for public assistance caseloads; and WHEREAS, from 1993-1995, Ms. Sharpe served as a Program Consultant for the Aid to Families with Dependent Children Program, or AFDC, with the Virginia Department of Social Services in Richmond, where she was responsible for interpreting federal and state laws and regulations related to the AFDC Program, drafting state regulations and policy, and training regional specialists who were responsible for training local departments of social services; and WHEREAS, from 1995-2000, Ms. Sharpe served as Manager for the Temporary Assistance for Needy Families Program, or TANF, for the Virginia Department of Social Services, managing the TANF federal block grant of $158 million and the state maintenance of effort funds, developing policy for the administration of the program by 120 local departments of social services, and developing policy for the Virginia Initiative for Employment Not Welfare Program, or VIEW, while being responsible for program compliance with federal and state laws and regulations; and WHEREAS, from 2000-2009, Ms. Sharpe served as the Assistant Director for Benefit Programs for the Chesterfield -Colonial Heights Department of Social Services, where she managed a variety of public assistance programs, and was responsible for compliance with all federal, state and local fiscal and programmatic requirements; and WHEREAS, in collaboration with the Assistant Director of Social Work, Ms. Sharpe created, implemented and provided oversight of a new and innovative model for delivering integrated intake services; and WHEREAS, in 2009, Ms. Sharpe was appointed Interim Director, and in 2010, permanent Director of the Chesterfield -Colonial Heights Department of Social Services, where she has provided oversight and leadership in the administration of programs and services provided by the department, ensuring that the department's goals are met and excellent customer service is delivered, as well as ensuring compliance with all federal, state and local requirements; and WHEREAS, as director, Ms. Sharpe has developed strong partnerships with state and local staff and officials, other local departments of social services, and community organizations in order to work collaborately to enhance the delivery of services and meet the needs of residents; and WHEREAS, Ms. Sharpe's tenure as director has been notable for a commitment to innovation and excellence as exemplified by a 2014 National Association of Counties Achievement Award for the Ettrick Medication Assistance Program, which is a public/private partnership that provides assistance to purchase prescription medications for low-income individuals and families in the Ettrick community; and also for the 2015 Virginia Department of Social Services First Annual I3 Innovation Award, which recognized the department's efforts in both customer service and community engagement; and WHEREAS, Ms. Sharpe demonstrated her dedication to continuous learning by taking classes in public administration from Virginia Commonwealth University, while still working full-time, which she completed in 2010, resulting in her achievement of a Master's in Public Administration; and WHEREAS, for many years, Ms. Sharpe was an active member of the Virginia League of Social Services Executives, serving as Co -Chair of the Legislative Committee as well participating on numerous other League committees; and WHEREAS, Ms. Sharpe exemplifies leadership in a caring and mentoring manner that promotes dedicated and successful employees; and WHEREAS, Ms. Sharpe leaves a legacy of exemplary service, characterized by a ceaseless commitment to public service and a tireless advocacy for people in need, while being a good steward of the public trust. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, on this 28th day of October 2015, publicly recognizes the outstanding contributions of Ms. Marsha L. Sharpe, expresses the appreciation of all residents of Chesterfield County for her dedicated service, and congratulations upon her retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Sharpe and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. OIC',, 002 October 28, 2015 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Freddy Boisseau 2. � 5. Evening Session #2 (End of the Evening Agenda) 1. Rodnev Martin 2. 0 5. A/Ll h C % (,�a�� ^�'c�( S �" do w Old Schools and Bike trails. Last year the county approved a $1 increase in personal property taxes. I mention this because.1 have yet to read anything in any of the county or Richmond papers about improvements being made at.the older schools in Chesterfield County. At least one of these schools is about.the same age as I am!! For a school to be that old,, it will take an enormous amount of work and money to try to make it anywhere near "New". Fresh would be good! While the older schools are in the poorer areas of Chesterfield, the children who attend them deserve the same atmosphere as the newer schools. The students see the "Old" school, and may think they are not worth better. They are. They especially need a heating system that works and A/C that also works when needed. I'd like to see some work done as soon as possible. It cannot be done during the school year, but all summer it is vacant and ready to "look new." When will this begin?? Hopefully by June of this year. Bike Trails and Old Schools Then this year I noticed a bicycle lane on both sides of Route 10. (The space on each side appears too narrow to permit someone to have pedals on the bike without getting hit, and the center lane looks too narrow for a large vehicle to utilize it. Yesterday a very large truck moved into the lane next to the one he was in to avoid hitting someone on a bike. Is this necessary? More people want bicycle trails in other places. I would like to suggest they use the big Pocahontas State Park in our county for bike trails they are already there—lots of them. Schools are necessary, Bike trails or lanes on main roads are not. Hopefully the bike trails, etc that are being requested will be something for later boards to consider. We still have street lights that have yet to be placed, and other needs of the county that are much more important than somewhere to ride a bicycle. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2015 Item Number: 17.A. Subiect: Hold a Public Hearing to Consider Amending Section 5-8 of the County Code Relating to the Board of Building and Fire Prevention Code Appeals County Administrator's Comments: County Administrator: Board Action Requested: Public Hearing to Consider Amending Section 5-8 of the County Code Relating to the Board of Building and Fire Prevention Code Appeals Summary of Information: Section 5-8 of the County Code sets forth the establishment of the local appeals board required by Code of Virginia Sections 36-105 and 27-98. County Code Section 10-5, revised in 2013, requires the Building Code Appeals Board to also serve as the Fire Prevention Code appeals board. Since the board established in section 5-8 serves both purposes this update clarifies that the board must comply with both state regulations (USBC and SFPC) concerning board representation and conduct. The requirement for tradesman representation on the board is being deleted because it was based on prior Code of Virginia requirements for the county to issue tradesman licenses. The Code of Virginia has since changed and now the Virginia Department of Professional Occupation has the responsibility for issuing tradesman licenses. Preparer: Richard C. Witt Attachments: ® Yes ❑ No Title: Building Official AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-8 RELATING TO THE NUMBER OF MEMBERS OF THE BOARD OF BUILDING CODE APPEALS AND FIRE PREVENTION CODE APPEALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-8 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted as follows: Sec. 5-8. Board of building code appeals. (a) In accordance with Code of Virginia sections § 36-105 and § 27-98 the county shall at all times maintain a local appeals board that serves as both the local board of building code appeals and the local board of fire prevention code appeals, which shall consist of 4-3 at least five regular members, and three alternate members to serve in the absence of any regular members., Weal+ ,, ^�m shall be tFadesmen, as that teFm is defined in Code of r , board of building eede appeals The local appeals board shall hear appeals of decisions of the building maintenance official in aeeer c -e with Gode of 3ir-bnia, § 36 105, and the FWigzm''a-ciif6Statewide Building r0u c concerning application of the Uniform Statewide Building Code and the fire official concerning application of the Statewide Fire Prevention Code. Representation on the Board shall at all times meet the requirements of the USBC and SFPC. The appeals board shall comply with the Appeals sections of the USBC and SFPC. (b) The board of supervisors shall appoint the members of the board of building code appeals and shall set the compensation for its members. (2) That this ordinance shall become effective immediately upon adoption. 0505:95074.1 0 02 �Rzclrnronb oft.0 .nre�-Inz,��xl� Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date October 21, 2015 Date Category Description Ad Size Total Cost 10/21/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 0 L 225.20 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• giniai at an adjourned meeting on Wednesday, October 28, 2015, at 6,30 p.m. in the County Public Meeting Room at the Chesterfield Administra- tion Building, Route 10 and tori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views con. cerning: An ordinance to amend Me Code of the County of Cheslerfiald,1991, as amended, by amending and reenactin�Sedlon5.8relatingtothe number of members of the Board of Building and Fire Prevention CodeAppeals. A copy of the full text of the ordinance is on file in the Office of the Clerk to the Board of Supervisors and the County Administrator's Office, Room 94, MI Lori Road, Chesterfield County, Virginia and may be ex• amined by all interested persons between the hours of 830 an, to 5;00 pun„ Monday through Fridayy, The hearl is held at a pubkc facility designed to be accessible to per. sons with disabilities, Any persons with questions on the accessibility of the facilitqy or the need for reasonable accommodations should con- tact Janice Blakley, Clerk to the Board, at 148.1200, Persons needing in. terpreter services for the deaf must notify the Clerk to the Board no Iat. er than Friday, October 23, 2015, Publisher of the Richmond Times -Dispatch This.is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 10114,10/21/2015 The First insertion being given ... 10/14/2015 Newspaper reference: 0000219916 Sworn to and subscribed before me this 0 �ari� 2� 2ois otary Public 61 Supervisor _Ia,riet:Johnson Williams r<i(' I76Qy'PU1311C State of Virginia .. CorYrnlinnet'le,-,rth. of Virginia City of Richmond 7566416 My Commission expires MY COMMission Expires June 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU 60431 :W73 V alto] •a -lie • • . 1 Page 1 of 2 Meeting Date: October 28, 2015 Item Number: 17.B. Subiect: Public Hearing to Consider the Claim of Sarah M. Klug and Maury Ann Miller for Surplus Tax Sale Funds County Administrator's Comments: County Administrator: The Board is requested to hold a public hearing to consider the claim of Sarah M. Klug and Maury Ann Miller for surplus tax sale funds. Summary of Information: Sarah M. Klug and Maury Ann Miller owned property in Chesterfield County known as Lot Number 13, The Villas at Watermill Phase I, Matoaca District. On October 31, 2011, the County initiated a forced sale of the property due to delinquent real estate taxes. On May 17, 2012, the Circuit Court entered an order confirming the sale of the property for $140,100 after public auction. Out of the proceeds, approximately $12,000 in delinquent taxes were paid to the County Treasurer, and, after costs of the sale, the balance of $121,086.85 was deposited with the Clerk of the Circuit Court. For unknown reasons, Ms. Klug and Ms. Miller never made a claim for the surplus funds while the Clerk held them. Pursuant to state law, since two years had passed with no one coming forward to claim the funds, the surplus of $121,086.85 was paid to the County by the Clerk of the Circuit Court. Preparer: Jeffrey L. Mincks Title: County Attorney 0623:95318.1 Attachments: F—I Yes No # 04'® 2"2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The County has now received a request from the former owners (who reside out of state) to recover the surplus funds. The law allows the former owners to request the money from the County after such surplus funds are paid to the County. However, the request must be approved and the funds appropriated by the Board after holding a public hearing. The Board, however, has no obligation to approve the request either in full or in part. TMcbmanb 91mesr:131spatcl) Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date October 21, 2015 Date Category Description Ad Size Total Cost 10/21/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 19 L 191.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• ginia, at an adjourned meeting on Wednesday, October 18, 2015, at 00 puri, In the County Public Meeting Room at the Chesterfield Administra• tion Building, Ratite 10 and tori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views con. coming; The claim of Sarah M, Klug and Maury Ann Miller for surplus tax sale funds from the forced sale of theropc4hownaslotNumberl3, The Villas at Watemhil I, Phase I, due to delinquent real estate taxes. If further information is desired, please contact the County Attomeyy's Office at 748.1491, between the hours of 830 am. to 5,00 p.m., Maiday through friday, The hearing is held at a public facility designed to be accessible to per• sons with disabilities. Any persons with questions on the accessibility of the facilityy or the need for reasonable accommodations should con. tact Janice Blaldey, Clerk to the Board; at 748.1200. Persons needing in. terpreter services for the deaf must notify the Clerk to the Board no lat• er than friday, October 11, 1015. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 10/14,10/21/2015 The First insertion being given ... 10/14/2015 Newspaper reference: 0000220288 Sworn to and subscribed before me this Notary Public Supervisor Janet Johnson Williams NtOTARY PUBLJC State of Virginia Commonvvealth of Virginia City of Richmond 7566416 My Commission Expires June 30, 2017 My Commission expires THIS 'IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU :toyn• e • • • . 1 Page 1 of 2 Meeting Date: October 28, 2015 Item Number: W.C. Subiect: Public Hearing for Code Amendments Relating to Variances and Board of Zoning Appeals (BZA) Meeting Procedures County Administrator's Comments: County Administrator: Board Action Requeste . Following a public hearing, adopt the attached ordinance amendment. Summary of Information: The 2015 General Assembly enacted legislation requiring localities to amend their zoning ordinances to change the standards by which the BZA grants a variance. In June, the Board of Supervisors instructed staff to draft appropriate amendments and to submit them to the Planning Commission for public hearing and recommendation. On August 18, 2015, the Planning Commission by unanimous vote, recommended approval of the attached ordinance amendment. The proposed variance amendment addresses the state code mandate as follows: • includes the "shape" of a lot and the "height" of structure or building as items that may be eligible for a variance; and • revises the findings that must be made by the board of zoning appeals in the granting of a variance. Preparer: Kirkland A. Turner Attachments: ■ Yes [-� No Title: Director of Planning # O02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information Continued The proposed board of zoning appeals meeting procedures amendment addresses the state code mandate as follows: • establishes that equal time must be given at the public hearing for hearing the applicant, appellant or aggrieved person and staff; and • sets forth the limitations and circumstances under which ex parte communications can occur with members of the board of zoning appeals prior to the public hearing. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19.1-12, 19.1-14, 19.1-15 and 19.1-570 OF THE ZONING ORDINANCE RELATING TO VARIANCES AND THE BOARD OF ZONING APPEALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-12, 19.1-14, 19.1-15 and 19.1-570 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 19.1 ZONING 000 •W B. Use and Development Standards Exceptions. In the case of planned developments, the planning commission may recommend, and the board of supervisors may authorize, specific uses not permitted in the district or exceptions to development standards. •0• 5. Amendment of Conditions. Except as outlined below, amendment of a conditional use planned development's conditions shall occur through the same process as the original approval: Conditions allowing amendment by the planning commission, staff or others may be amended per the language of the condition; and Conditions establishing setbacks may be amended through the granting of an administrative variance, ping, provided relief applies solely to a single lot and not the overall area encompassed by the conditional use planned development. ••. 1928:94694.2 1� nil 1928:94694.2 1� B. -4C—. Time Period for Acting on Variance. The director of planning shall approve or disapprove an application not less than 21 days after the date of notice of the application nor more than 90 days after the application is received. C. D Findings. In granting an administrative variance, the following findings shall be made in writing by the director of planning: • the strict application of the ordinance requirement would produce undue hardship; • the hardship is not shared generally by other properties in the same zoning district and same vicinity; 0 the variance will not be of substantial detriment to adjacent property; and • the character of the zoning district will not be changed by the variance. D. L— Conditions. In granting a variance, conditions may be imposed related to the impact of the variance as deemed necessary to substantially secure the objectives of the standards of this chapter. E. F-7 Written Decision. The director of planning shall make his decision in writing. The written decision shall include the findings and, where applicable, imposed conditions. A copy of the decision shall be provided to the applicant and any adjacent property owner who responded in writing to the notice. F. &. Appeals of Director's Decision. An appeal of the director of planning's final decision may be made to the board of zoning appeals in accordance with Section 19.1-15.13.2. A. Generally. •1• 5. Meetings and Procedures. The board shall adopt rules of procedure as deemed necessary to carry out the provisions of this chapter. Ex parte communications and provision of case materials to the applicant, appellant or an aggrieved person shall occur in accordance with the Code of Virginia. 1928:94694.2 2 0-002,'-72 Meetings shall be held at the call of the chairman or at such other times as the board may determine. The board shall fix a reasonable time for the hearing of an application or appeal and decide the same within 90 days from the date of its first public hearing on the matter, unless the applicant requests or consents to action beyond such time period. The board shall offer an equal amount of presentation time to the applicant, appellant, an aggrieved person if any, and staff. The presence of 2 membefs shall be fef a queftiffi. Meetings shall be open to the public. The presence of 3 members shall be necessary for a quorum. The concurring vote of at least 3 members shall be necessary to reverse a decision of the director or administrative officer, or to decide in favor of an applicant on any matter upon which it is required to pass. The board shall keep minutes of its proceedings, showing the vote of each member upon each question, or if absent or failing to vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be promptly filed in the office of the board and shall be of public record. The board shall submit a report of its activities to the board of supervisors at least once each year. B. Powers and Duties. The provisions of this section shall not be construed as granting the board of zoning appeals the power to rezone property or to base decisions on the merits of the purpose and intent of the zoning ordinance. The board of zoning appeals shall have the following powers and duties: 1. Variances. a. Standards and Findings for Granting a Variance. The board of zoning appeals ffiay shall grant a variance if the applicant proves through a preponderance of evidence that: 1928:94694.2 a strict application of this chapter would unreasonably restrict use of the property, the variance would alleviate a hardship due to the physical condition of the property or improvements on the property at the time of the effective date of this chapter, as amended from time to time; 0 provided itis net antr—aFy to the publie interest when, due to speei-al e-einditien-s, this ehapter is o hew the property was acquired in good faith and any hardship was not created b,, t�pplicant, substantial detriment will not occur to adjacent and nearby properties in the proximity of the geographic area in which the property is located; the condition, situation or the intended use of the property is not of so general or recurring a nature as to make reasonably practicable the formulation of aeg neral regulation to be adopted as an amendment to this chapter, the application will not allow a use that is not otherwise permitted on the property, or change the zoning district classification for the property, • the relief is not available through an administrative variance, st)ecial excebtion or conditional use. die to exeeptional nar-rewness, shallowness, shape ^f +he prepet4Y enMar-eh 31,x-997 exeeptie ltepegt:aphie eenditieiis er ether the var-ianee will alleviate a elearly demenstfable hardship, as distinguished fr-em a speeial piikilege Vafianees shall be in har-meny with the intended b. Findings. A var-ianee shall not be granted unless the board of zoning appeals finds 0 the st%ict applieatien of this ehapt « < , ld pr-E)duee hardship; the hardship is net shared gener-ally by ether pr-opefties in the same ze..,... 0—tl3eiafianee will net of substantial d tfiment � d � ,.,<.. ccrn-rrcrr�cozccr�u ccirc�vpcn� bed y gfanfing the ; 1�. e: b. Conditions and Guarantees. A building permitted by a variance may only be expanded if the expansion is in accordance with the provisions of this chapter unless an additional variance is obtained. In granting a variance, the board may impose conditions regarding the location, character and other features of the proposed structure or use as deemed necessary in the public interest. The board may also require a guarantee or bond to ensure that the conditions are satisfied. 2. Appeals. The decision on an appeal of administrative decisions as permitted in Sections 19.1-5. and 19.1.4. shall be based upon the board's judgment as to whether the administrative 1928:94694.2 4 CO2,1, ZZI decision was correct. Appeals shall be conducted in accordance with the Code of Virginia. The board may reverse or affirm, wholly or partly, or may modify, an order, requirement, decision or determination. 000 For the purposes of this chapter, the following words and phrases shall have the following meanings: ••• Variance: An exception granted by the board of zoning appeals to allow a reasonable deviation from those provisions of this chapter regulating the shape, size or area of a lot, or the size, height area, bulk or location of a building or structure, when the strict application of the ordinance would unreasonably restrict the use of the property, the need for the variance is not sharedeg nerallyby other properties, and the variance is not contrary to the purpose of this chapter. ••• (2) That this ordinance shall become effective immediately upon adoption. 1928:94694.2 5 Alchmoub ;51=5r3zop'ltcb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date October 21, 2015 Date Category Description Ad Size Total Cost 10/21/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 30 L 290.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir- ginia, at an adjourned meeting on Wednesday, October 28, 2015, at 6;30 p m in the County Public Meeting Room at the Chesterfield Administra• Publisher Of the I ion Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views con. cemin: An ordinance to amend the Code of the County of Chesterfield,1997, as Richmond Times -Dispatch amended, by amending and re-enacting Sections 19.1-12, 19.1-14, 19.1- 15 and 19.1.570 of the zoning ordinance relating to variances and the Board of Zoning Appeals (BZA). Among other things, the ordinance would, pursuant to State law requirements: (1) preclude matters sub- This is to certifythat the attached TAKE NOTICE Take notice t was ject to an administrative variance from consideration by the BZA; (2) address ex parte communications between BZA members, the public published b the Richmond Times -Dispatch, Inc. in the Ci of p y p and County staff; (3) provide for equal presentation time for partiesbe fore the BZA as well as the provision of case materials; (3) revise re Richmond, State Of Virginia, on the following dates og g quired finding necessary for the BZA to approve a variance; and (4) re• vise the definition of variance in accordance with revisions to necessary findings. 10/14, 10/21/2015 A copy ofthe full text of the ordinance is on file in the Office of the Clerk to the Board of Supervisors and the County Administrator's Office, Room SM. 9901 Lorl Road, Chesterfield County, Virginia and may be ex- amined by all Interested persons between the hours of 8:30 a.m. to 5:00 pm.,Monday through Friday. The First insertion being given ... 10/14/2015 The hear ny Is held at a public facility designed to be accessible to per. sons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should con- tact Janice Blakley,Clerk tothe Board, at748.1200. Persons needing in• News a er reference: 0000219917 terpreter services for the deaf must notify the Clerk to the Board no lat- er than Friday, October 23, 2015. Sworn to and subscribed before me this otary Public Supervisor State of Virginia City of Richmond My Commission expires •3anet Johnson Williarns "'OT:'AR,Y PUBLIC Comrr.10mvealt-l� of Virginia ?56641> My Commission Expires :tune 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2015 Item Number: 17.D. Subject: Public Hearing to Consider the FY2017 Transportation Alternatives Program Projects County Administrator's Comments: County Administrator: The Board is requested to hold a public hearing to consider the FY2017 Transportation Alternatives Program (formerly Enhancement) Projects, adopt a resolution of support for the projects, upon approval by VDOT, appropriate up to $1,026,000 in anticipated VDOT reimbursement, and appropriate and/or transfer up to $205,200 in local match funds. Summary of Information: With the adoption of MAP -21 (the federal surface transportation program) in 2012, three programs - Safe Routes to School, Enhancements and Recreational Trails - have been restructured into one program called Transportation Alternatives Program (TAP). Projects eligible for TAP funding include: • On -road and off-road pedestrian and bicycle facilities • Safe routes for non -drivers (children, older adults and individuals with disabilities) to access daily needs • Conversion of abandoned railway corridors to bike and/or pedestrian trails • Construction of turnouts, overlooks and viewing areas • Historic preservation and rehabilitation of historic transportation facilities Preparer: Preparer: Jesse W. Smith Allan Carmod Attachments: Yes 0 No • Inventory/control/removal of outdoor advertising • Vegetation management to improve safety, prevent against invasive species and provide erosion control • Archaeological activities relating to impacts from implementation of a transportation project • Environmental mitigation to address stormwater management, water pollution prevention due to road construction or runoff • Wildlife mortality mitigation Title: Director of Transportation Title: Director of Bud et and Management #% 2,'" CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA In FY2016, VDOT allocated $18.8 million for TAP projects statewide. The county requested funding for two projects: the Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk project, estimated at $500,000; and the Harrowgate Road (Harrow Drive to North Street and Cougar Trail to Dogwood Avenue) and Cougar Trail Pedestrian Improvements; estimated at $600,000. The county received $400,000 in TAP funds for the Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk project, in the Bermuda district. The county is awaiting authorization from VDOT to begin design of the project. TAP projects are financed with 80 percent VDOT funds and a minimum 20 percent local match. The local match is usually provided from county funds, other sources, and/or from in-kind contributions. VDOT staff will review project applications for eligibility and the Commonwealth Transportation Board and Transportation Planning Organization will select projects for funding. The deadline for applications is November 1, 2015. Staff recommends continuation of the magisterial district rotation as in the past for project selection (Matoaca, Dale, Clover Hill, Midlothian, Bermuda). Staff recommends the following two projects, located in the Matoaca District, be submitted for consideration: • Bailey Bridge Road (Battlecreek Drive to Manchester High School) Sidewalk - $900,000 • Spring Run Road (Brockett Drive to Spring Run Elementary) Sidewalk - $126,000 If selected and approved, these projects require a local match of $180,000 and $25,200, respectively. Staff will provide the Board with a subsequent item recommending a source of funding for the local match if the projects are approved. Recommendation: Staff recommends the Board take the following actions: Adopt the the local Manchester (Brockett District: attached resolution requesting VDOT approval and guaranteeing match for the Bailey Bridge Road (Battlecreek Drive to High School) Sidewalk project, and the Spring Run Road Drive to Spring Run Elementary) Sidewalk project. Matoaca WHEREAS, it is necessary that the local governing body request, by resolution, approval of a proposed transportation alternatives project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the Commonwealth Transportation Board provide funding for the Bailey Bridge Road (Battlecreek Drive to Manchester High School) Sidewalk project and the Spring Run Road (Brockett Drive to Spring Run Elementary) Sidewalk project. AND, BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $900,000 for construction of the Bailey Bridge Road (Battlecreek Drive to Manchester High School) Sidewalk project, and 20 percent of the total estimated cost of $126,000 for construction of the Spring Run Road (Brockett Drive to Spring Run Elementary) Sidewalk project. lirbmonb elzmesr:13zspatcb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date October 21, 2015 Date Category Description Ad Size Total Cost 10/27/2015 Meetings and Events CHESTERFIELD COUNTY PROPOSED FY2017 TRANSPOR 2 x 0 L 253.70 CHESTERFIELD COUNTY PROPOSED FY2017 TRANSPORTATION ALTERNATIVES PROJECTS Take notice that th'C. '.. Couty Administrator has submitted recommended FY2017 Transportation Alternatives ProJ'o'ts to the Board of Supervi• sors. The Board of Suppervrsors will hold a public hearing at its regular meeting on 0ct06er 28 2015, at 6:38 p.m, in the County Public Meeting Room at the Chesterfield Government Complex, at 10031 Iron Bridge Road, Chestetheld, ti inia to consider the projects. The county in• tends to apply for funds allocated by the Commonweahh Transporta• tion Board and Richmond Area Metropoldan Planning Organization for the Program. Projects eligible for funding through the Transportation Alternatives Program include: • on -road and off-road pedestrian and bicyydefacilities • Safe routes for non•dnvers(children, olderadults and individuals with disabilities) to access daily needs • Conversion of abandoned railway corridors to bike and/or pedestrian trails • Construction of turnouts, overlooks and viewing areas • Historic preservation and rehabilitation of historic transportation fety, prevent against ontrol )acts from implementation ormwatermanagement, construction or runoff Citizens who would like to comment on the county's proposed Trans. po, taion After iiatives Projzcs are enxuraned'to send their c,raments in writlaA to the Transportation Department, Chesterfield County, P.O. Box 40. Chesterfield,VA 23832, Attention: Jesse Smith. Information regarding the proposed Transportation Alternatives Pfoj• ects is available in the Transportabon Department 3rd Floor of the Community Development Building, 9800 Government Center Parkway, Chesterfield, VA 23832 and maybe examined by all interested persons between the hours of 8,30 a.m, and 5:00 p.m., Monday through Friday. For further information, please call (804) 748.1037. The hearing is held at a public facility designed to be accessible to per. sons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at (804) 748.1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, October 23, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached CHESTERFIELD COUNTY PROPO was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 10/21/2015 The First insertion being given ... 10/21/2015 Newspaper reference: 0000220681 Sworn to and subscribed before me this 0 "!�-Z. 2-1 20 it s otary Public Supervisor 3ariet Johncon Williams N(TrAIRY PUBLIC State of Virginia Commonwealth of Virginia City of Richmond 7566415 My Commission expires My Commission Expires June 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Ek�co 3 CHESTERFIELD COUNTY { BOARD OF SUPERVISORS AGENDA Meeting Date: October 28, 2015 Item Number: 17.E. Subiect: Public Hearing to Consider Amending Section 14-23 of the County Code Relating to Adding Mid -Lothian Mines Park to the List of County Facilities Where Alcohol Could Be Served T County Administrator: The Board is requested to hold a public hearing to consider amending Section 14-23 of the County Code relating to adding Mid -Lothian Mines to the list of County facilities where alcohol could be served. Summary of Information: Section 14-23 of the County Code provides that alcohol can be served at events at County parks and certain other specified County facilities if the event is approved by the County and a permit for the event is issued by the Virginia Department of Alcohol Beverage Control. Inquiries from groups holding their events at the Mid -Lothian Mines Park have requested the availability to serve alcohol. The Mid -Lothian Mines Foundation has endorsed this request. The Foundation and Staff believe that the permission to serve alcohol will help with foundation fundraising efforts. The Foundation will be contributing funds toward future improvements in the Park. In order to add Mid -Lothian Mines Park to the list of facilities where alcohol could be served, this section would have to be amended. The Board set this meeting for a public hearing on this amendment. The proposed ordinance amendment is attached. Staff recommends approval of the request to amend the ordinance. Preparer: Michael S. Golden Title: Director Parks & Recreation Attachments: 0 Yes FINo # 0 02 4 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 14-23 RELATING TO USE OF ALCOHOL ON PUBLIC PROPERTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-23 of the Code of the County of Chested eld, 1997, as amended, is amended and re-enacted to read as follows: Sec. 14-23. - Drinking alcoholic beverages, or tendering same to another, in a county park or at other county facilities. (a) No person shall possess opened alcoholic beverage containers or drink an alcoholic beverage or tender a drink of an alcoholic beverage to another in a county park provided, however, that alcoholic beverages may be consumed at an event held at the following locations: Mid -Lothian Mines Henricus, Eppington, Castlewood, Magnolia Grange, the senior center at Huguenot Park, and at the county government complex at specific locations approved and as conditioned by the board of supervisors and county libraries as approved and conditioned by the board of supervisors, and after obtaining a valid banquet license issued by the state department of alcohol beverage control and agreeing to comply with the terms of a special permit issued by the county administrator. The county department of parks and recreation shall promulgate regulations for the issuance of permits authorized by this section. (b) No person shall possess opened alcoholic beverage containers on any county property used for a school or on any street, road, or highway located in the county. (c) Violation of this section shall constitute a class 4 misdemeanor. (2) That this ordinance shall become effective immediately upon adoption. 00Q o 0623:95075.1 Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date October 21, 2015 Date Category Description Ad Size Total Cost 10/21/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 21 L 216.20 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• ginia, at an adjourned meeting on Wednesday, October 28, 2015, at 6:30 pm in the County Public Meeting Room at the Chesterfield Administra• tion Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and present their views con. cerning: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and reenacting Section 103 relating to use of alcohol in Mid -Lothian Mines Park, A 11 y ofthe full text of the ordinance is on file in the Office of the Clerk to the Board of Supervisors and the Counly Administrator's Office, Room 94, 9901 Lori Road, Chesterfield County, Virginia and may be ex• amined by all interested persons between the hours of 830 a.m. to 5:00 p.m„ Mopdgthrough Friday. The hearing is held at a public facility designed to be accessible to per. sons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should con. tact Janice Blakley, Clerk to the Board, at 14-1200, Persons needing in• terpreter services for the deaf must notify the Clerk to the Board no lat• er than friday, October 23, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 10/14,10/21/2015 The First insertion being given ... 10/14/2015 Newspaper reference: 0000220283 Sworn to and subscribed before me this Notary Public Supervisor Janet Johnson Williams NOTARY PUBLIC State of Virginia Commcxitilealtl•: of Virginia 7566416 City of Richmond My Commission Expires June 30, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2015 Item Number: 17.F. Subiect: Public Hearing to Consider an Application for Waste Material Management and Disposal by Shoosmith Bros., Inc. to Use the Quarry as a Landfill County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board to conduct a public hearing to consider the Shoosmith Bros., Inc. application for Waste Material Management and Disposal in the quarry as outlined by Chapter 11, Article VIII of the Chesterfield County Code. Staff also requests the Board to provide staff with direction regarding public comments to be submitted to DEQ by October 30, 2015, the deadline for DEQ's public comment period for the draft permit modification. Summary of Information: Shoosmith Bros., Inc. has applied for a solid waste permit allowing it to operate a landfill in the quarry. This permit incorporates a design to convert the adjacent quarry into a disposal area for the landfill. The Board of Supervisors approved Shoosmith's application for siting of the entire landfill including the quarry area on January 27, 1999. While the quarry area was approved for use as a landfill, the design and operation of a landfill in the quarry was not considered and as a result was not approved by the Board in January 1999. Now before the Board is Shoosmith's application for approval of its proposed design and operational plans for the quarry, which was submitted to the County pursuant to County Code Chapter 11, Article VIII and to satisfy the conditions of Shoosmith's conditional use permit approved by the County in 1997, which prohibits out-of-state waste. Preparer: Robert C. Key Attachments: 0 Yes Title: Director of General Services F-1No # 2 ?.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Section 11-95 of Chapter 11, Article VIII stipulates that the Board of Supervisors shall not grant approval of the application unless the Board has determined: (a) The proposed facility (applicant's proposal) poses no substantial present or potential danger to the health, safety or welfare of any person; and (b) The proposed facility (applicant's proposal) poses no substantial present or potential danger to the environment. The Board must determine that the requirements of Section 11-95 have been satisfied in order to approve the applicant's proposal. To assist the Board in making that determination, the County hired a consultant, Golder Associates, to review Shoosmith's Article VIII application. A number of concerns were identified during Golder's technical review of Shoosmith's design documents. Recognizing the public health safety and welfare standards set for people and the environment by Section 11-95 as well as the engineering challenges of using the quarry as a landfill, the County requested that Shoosmith make significant changes to its design going well above and beyond DEQ's typical standards for sanitary landfills. Over the course of many meetings, Shoosmith agreed to the County's numerous requests, which related primarily to ensuring protection of water resources and providing better odor control. Shoosmith will memorialize their commitments to the County agreeing to provide all of these additional protective design features in a Letter of Agreement. The Letter of Agreement will be signed by both the County and Shoosmith and will be sent to DEQ, with the intent that DEQ incorporate the new design safeguards into the final state permit. Following the public hearing, staff requests the board provide any additional comments it desires to have incorporated into the county's response to DEQ's public comment period before the deadline for comments closes on October 30, 2015. In addition, staff recommends approval based on its technical review of Shoosmith's Article VIII application. Staff has attached a summary of Golder Associates' recommendations and the zoning conditions approved by the Board of Supervisors in 1997. Prior to the September 16, 2015 Board of Supervisors meeting, Golder's full report was sent to board members separately and is currently posted on the website with this agenda item so the public also has an opportunity to review it. I I i I 1 w •� w a •.pC ap. a � v � O 'o � 'o •o m o •30 ro d ro a o to 3 C 3 3 v v v F ro iMMMr s 3 a O O 0 O O O O O •O O O •O O ro � m O O MM O N p ,� p 91. 0� Cl. � ro 0 c. I� 0 ! f0 * ro rrro^ D tu .o ro W° m d ri ro •q ' v a w a C v • rs 3 q W 'I y o .f•L+ d o d , � t •.0 0 d a d 1'3 pro+ to ccbo y •� m m '� n - i t dC to C G rs OOA .a 10. O p+ q u OD .O C '. � I w �i' � � (� 'y a � w .y A y •� CQ � d C er'JA tV 'LS w R O .ay O G �Cr tb qQ E ' c � " � ° � ao o ;� 'V° o o c a •p ° o i OL '� � '� d 'O O M of d d V d •[% O C! b L m roq ro � d C O O C O N CA C G y d t0 y y v Oi! O It y v .ti lu 'C c w � Cn �'. � ro m CD y V d �y •� � F to v O CD Ow w ro EXECUTIVE SUMMARY SOUD WASTE PERMIT APPLICATION REVIIEW (0nma15) Facility Name: ShooamdhSanitary Landfill Virginia GWP#: 50 Type ofApplication: 1. VVaobs PWahaho| Management and Disposal Approval App|ioetion, prepared by SCS Engineers, submitted July 28.2015. and finalized August 31.2015 3. 2. Part 8App|ioation for Quarry Cell 28, prepared by SCS Engineers, 4. dated October 21.2O11.revised July 14.2U15 Review Type: Technical Prepared by: Golder Associates Inc. (Golder) Reviewers: Mike Williams, C.P.G, Golder Associates Inc. [Nark McClain, P.E, Golder Associates Inc. Jeff Ruouh, P.E.. Golder Associates Inc. Terri Phillips, P.G., Golder Associates Inc. Documents Reviewed: 1. SCS'mWaste Management and Disposal Application, dated July 28.2O15.and finalized onAugust 31.2O15 2. GC8'uPart BPermit Application (for Cell 28)and supporting documents dated October 11.2O11.revised July 14.2014.ao submitted tothe Virginia Department ofEnvironmental Quality (DEQ) 3. Draft DEQ Permit Modules incorporating Cell 2O 4. GCG'oResponse toGo|der'oComments onSolid Waste Permit Technical Review, dated August 23.2O15 5� 8CS'o Follow-up Response to Go|de/eComments on Solid Waste Permit Technical Review, dated August 2D.2O15.with attachments INTIRODUCI 1014 This Executive Summary for the Solid Waste Permit Application Review (reference Technical Review Memorandum dated September 3, 2015) was prepared by Golder for Chesterfield County to assist with Chesterfield County's review of the complete Waste Materials Management and Disposal Approval Application (Application) that was filed with Chesterfield County by Ghooamith Bros., Inc. (Shooumith) on August 31.2815. Pursuant to Article Vill, Section 11-95 of the County Code (see excerpt below) the applicant is required to demonstrate that the operation of the proposed facility will not pose a substantial present or potential danger to the health, safety, or welfare or any person; or substantial present or potential danger to the Sec. 1 1-35�-Criteria for approval. The board uysupervisors shall not grant approval under sectiol11 -92 unless the board has determined (a) The applicant's proposal poses nusubstantial present *rpotential danger 10the health, safetyu, welfare of any person. (m) The applicant's proposal poses nosubstantial present o,potential danger tothe environment. (Code 1978, §/0-sw Golder Associates |nc..Reference No. 1nao 135 Page mo g*roj°**hemerri*county\Oa^nvi~memm,s`'ashoosmithpermit review pr*ecmo',omosub mitmwthe count*m`�9-wexecutive sum m"ry memorandum do ex �� ^�=�~�� E C.EC pTWE SUMMARY SOUR WASTE PERMlT APPLJCATION REVIEW (09/03/15) To assist Chesterfield County with the review of the Application and the determinations required by Section 11-95 of the County Code, Golder reviewed the Application submitted on July 28, 2015, and finalized on August 31, 2015; the Part B Application for Quarry Cell 28, dated October21, 2011, and revised July 14, 2015; and the draft DEQ Permit Modules incorporating the Cell 28 design. Golder's review focused on technical aspects of the proposed design and the design/operating condition for consistency with Chesterfield County ordinances, the facility -specific Conditional Use Permit, Virginia Solid Waste Management Regulations (VSWMR), and industry standards, with a primary goal of understanding the impacts if any to human health and the environment that could be associated with the proposed design under normal operating conditions and/or in a failure mode. Based on our review, Golder provided an initial round of comments and observations on the proposed design in the August 12, 2015, Technical Memorandum. Based on the comments, observations, and concerns noted in the August 12, 2015, memorandum, Shoosmith provided additional responses and information in two submittals dated August 23, 2015, and August 28, 2015. The September 3, 2015, Technical Review Memorandum by Golder addresses the new information provided by Shoosmith and highlights remaining issues and specific recommendations from Golder to ensure that Cell 28 can be operated without a substantial risk to human health and the environment. Based on the Cell 28 design information that has been provided by Shoosmith and reviewed as part of this evaluation, and Golder's experience with the design and operation of solid waste management systems, Golder believes that with appropriately designed systems and system redundancies, that Cell 28 can be operated without a substantial risk to human health or the environment. To ensure to the extent practicable that adequate design specifications, materials, and operating conditions are incorporated into the ultimate design for Cell 28 with the construction documents, Golder recommends that the County consider incorporating some or all of Golder's recommendations as presented in the September 3, 2015, Technical Memorandum into the County's review prior to approval for operation, and that, if approved, that the County submit formal comments on the same to the DEQ no later than October 30, 2015 (the end of the public comment period for the draft permit issued by DEQ). Specific remaining and significant considerations are as follows: 1. Liquids Management Plan should be incorporated into the Facility's solid waste permit and referenced documents should be updated to reflect the conditions in the Liquids Management Plan. 2. Gradient Control System should be operated indefinitely, otherwise numerous recommendations for redundancies, upgrades, and evaluations should be further evaluated with appropriate design elements included in the permit application. 3. Landfill gas collection and control system redundancies need to be included in the design as permit requirements, not options. 4. Leachate recirculation in Cell 28 should be eliminated as an option, otherwise additional monitoring controls and evaluations should be included as permit -enforceable conditions in the permit. 5. The flexible membrane liner should be a permit requirement for the Cell 28 cap as opposed to an option on slopes that are steeper than 3H:1V. To assist with the County's final review, Golder recommends that the County request responses to the recommendations in the September 3, 2015 Technical Memorandum, and that such responses include all supporting information that is referenced by the responses, including: 1. Existing permit drawings and design information for the MSE wall system as it related to the Cell 28 liner tie-in. 2. Permit drawings 32, 33, 34, and 35. Golder Associates Inc., Reference No. 1536-135 Page 2 of 2 g1projects\chesterfield county\Oa.environmentaRl536-135 shoosmith permit review projecfl2015-09-03 submittal to the county\2015-09-03 executive summary memorandum .docx i Mr. Warren then called for the vote on the motion made by Mrs. Humphrey, seconded by Mr. Daniel, for the Board to approve Case 97SNO206 subject to the following conditions: I. The owner/developer shall allow County inspections of the solid waste management facility at reasonable times and with reasonable notice throughout the life and post - closure of the solid waste management facility to include observing the taking of any and all samples of air,.waste, surface water, leachate or groundwater at the solid waste management facility. The purposes of such inspection(s) shall be to ensure compliance with all County, State and Federal ordinances, statutes or regulations. 2. The owner/developer shall conduct, at its sole expense, an annual Health risk Analysis (as herein defined) for the solid waste management facility (the "Analysis"). The Analysis shall be for the purpose of determining on an annual basis that the operation of the solid waste management facility does not pose a substantial or imminent risk to the public health and safety of citizens residing in the vicinity of the solid waste management facility. The Analysis shall consist of a review and analysis of all relevant environmental data, including air emissions, available and applicable to the solid waste management facility. The owner/developer shall submit the Analysis to the County by June 1 of each calendar year. The Analysis shall analyze relevant data gathered during the immediately preceding twelve months of operation of the solid waste management facility. 3_ In the event of a material violation of this Conditional Use Permit or a material permit violation, as determined by the DEQ, that has not been cured within 90 days of written notice to the owner/developer by the County, the County may cancel this Conditional Use Permit by notice to the owner/developer. The period for cure of the violation L shall be extended so long as the owner/developer is diligently and continuously using its best efforts in cooperation with the DEQ, which will reasonably lead to a cure of the violation within a reasonable period of time. There shall be no extension for cure of a violation which, in the opinion of DEQ, poses an imminent risk to the health or safety of the public or the environment unless sufficient actions have been taken to protect the public and the environment within the 90 -day cure period. And, further, the Board accepted the following proffered conditions: The property owner and applicant in this rezoning case, pursuant to Section 15.1-491 (a) of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the development of the Property under consideration in this zoning case and shown on the referenced Chesterfield County Tax Map as part of Parcel Number 114-14 (1)14, will be in accordance with the following conditions if, and only if, the request for a Conditional Use Permit to continue operation and to expand an existing sanitary landfill in an A zoning district and an 1-3 zoning district is granted. 1n the event said } request, as herein set forth, is denied or modified, the proffers shall, at the applicant's option, be null and void and of no further force and effect. "Exhibit A" shall be the map prepared by Joyce Engineering Inc_, revised March 21,1.997 showing "Phase I" and "Phase II" of the Waste Management Area (as hereinafter defined) and other features of the area around the Property (the map is hereinafter referred to as "Exhibit 1A111), 5/28/97 97-370 1. The "Waste Management Area" which, for the purposes of these proffers, shall be the area in which solid waste disposal activities shall occur, shall be limited to the elevation of 380 feet'above mean sea level after all regulated closure activities have been completed. 2. The access to the solid waste management facility shall be restricted to the existing solid waste management facility entrance/exit via Ironbridge Road. 3. Upon siting approval by the County and the Part .A, permit by the Virginia Department of Environmental Quality ("DEQ"), and prior to any disposal of solid waste in the quarry pit, a landscaped berm shall be established between the quarry and Swift Creek, with an elevation of one (1) foot above the elevation of a 500 -year flood. The exact location and landscape treatment of this berm shall be approved by the Chesterfield Environmental Engineering Department ("CDEE") and the Chesterfield Planning Department, 4. This Conditional Use Permit shall be granted to and for the operation of a solid waste management facility by Shoosmith Brothers, Inc. It shall not be transferable nor run with the land. 5. Copies of all reports required by the DEQ throughout the life and post -closure period of the solid waste management facility shall be submitted to the Chesterfield County Solid Waste Manager within ten (10) days of submission to DEQ. 6. The owner/developer shall be responsible for construction of additional pavement along the westbound lanes of Ironbridge Road at the approved access to provide for an adequate left turn lane. Prior to any site plan approval, a phasing plan for this improvement shall be submitted to and approved by the Chesterfield Department of Transportation ("CDOT") . No Part B application, as it may be amended from time to time, to permit use of the quarry area for solid waste disposal shall be submitted to the DEQ until at least ten years after the DEQ permit issuance for Phase 1, as shown on Exhibit "A". In no case shall any solid waste disposal activities be conducted within the quarry pit until all commercial quarrying activities have ceased. This provision shall in no way restrict the owner/developer from removing material as necessary for construction of cells for waste disposal or for cover material. a. The owner/developer shall be responsible for the installation of a traffic light at the intersection of Ironbridge Road and the solid waste management facility entrance/exit if approved by CDOT and warranted by the Virginia Department of Transportation. 9. Shoosmith Brothers, Inc. shall prohibit any vehicles under their ownership or control from transporting solid waste to the solid waste management facility via Lewis Road except when the source of the solid waste is a site adjacent to Lewis Road and served via Lewis Road. 5/28/97 97-371 MA 10. Shoosmith Brothers, Inca shall require its lessee, TPS, Inc., not to use Lewis Road for delivery of materials to its facility. All such access shall be restricted to the Ironbridge Road solid waste management facility entrance. 11. The right-of-ways of Ironbridge Road and Lewis Road, south along Lewis Road to its intersection with Lake Dale Road; along Ironbridge Road east of Lewis Road to the intersection of lEdenshire Road; and along Ironbridge Road, west from Lewis Road, to the intersection of Courtyard Road, shall be monitored by Shoosmith Brothers, Inc. on a regular basis to prevent the accumulation of trash and other debris. A plan for regular removal of trash and debris shall be submitted in conjunction with the submission of the application for approval of this solid waste management facility for review and approval_ Shoosmith Brothers, Inc. shall submit an application to the Virginia Department of Transportation for participation in the Virginia "Adopt a Highway" Program for these roads as described above and if accepted shall implement the plan. 12. A minimum of a 1000 foot setback shall be maintained between the edge of the Waste Management Area and any existing or future lots recorded in any subdivision located on Tax Map Parcel Number 113 (1) 13. 13. Solid waste disposal operations shall be restricted between the hours of midnight and 6:00 a.m. Only trucks owned and operated by Shoosmith Brothers, Inc. shall be admitted to the solid waste management facility and deliveries shall not exceed an average of two vehicles per hour during these restricted hours. 14. Shoosmith Brothers, Inc. shall not accept stock farm animal carcasses for disposal in the Waste Management Area. 15, Shoosmith Brothers, Inc. shall not cause barge or rail service to be extended which would transport solid waste to the solid waste management facility. 16. The solid waste management facility shall comply with all state and federal statutes and regulations for such facilities as determined by chesterfield county. Further, the solid waste management facility shall comply with all requirements contained in the Board of Supervisor's written siting approval for this facility. Throughout the life and post -closure period of the solid waste management facility, the owner/developer shall provide documentation to ensure that all regulated activities have been conducted in accordance with the requirements contained in the Board of Supervisors' written siting approval for this facility. 17. Shoosmith Brothers, Inc. shall not accept waste that was collected from outside the Commonwealth of Virginia and transported to the Waste Management Area by commercial or government haulers. 5/28/97 97-372 "tJG v 18. Except where the requirements of the underlying Agricultural (A) zoning are more restrictive, solid waste management facilities and activities within the agriculturally zoned portion of. the property shall conform to the requirements of the Zoning Ordinance for uses in the Heavy Industrial (1-3) Districts in Emerging Growth Areas, provided that a minimum of a 300 foot setback shall be maintained between the edge of the Waste Management Area and any existing or future lots recorded in any subdivision located on Tax Map Parcel Number 113-6 (1) 5, and further provided that the setback from Swift Creek for any Waste Management Area is 100 feet outside the 500 year floodplain of Swift Creek. 19. The owner/developer shall not file a completed application for this facility with the County for approval of siting of a Solid Waste Management Facility and for Waste Material Management and Disposal approval until the following condition is met: The owner/developer shall submit information equivalent to that required by DEQ to conduct a Part A review to the County Solid Waste Manager for his preliminary review. The Solid Waste Manager shall, upon receipt, submit the Part A information to DEQ for their preliminary comments. upon receipt of DEQ's comments, the County Solid Waste Manager shall complete the preliminary review of the Part A information within 120 days, unless the owner/developer agrees to an extension of the 120 day period. Subsequently, the owner/ developer shall submit information equivalent to that required by DEQ for a Part B review to the Solid Waste Manager for preliminary review. The Solid Waste Manager shall, upon receipt, submit the Part B information to DEQ for their preliminary comments. Upon receipt of DEO' s comments, the solid waste manager shall complete the preliminary review of the Part 5 information within 120 days, unless the owner/applicant agrees to an extension of the 120 day period. After the preliminary review by the County Solid Waste Manager is completed, the owner/developer may file its completed application for approval. 20. On that portion of the Property zoned Agricultural (A), the limitn•of the Waste Management Area shall be a minimum of 100 feet outside the 300 year floodplain. on that portion of the property zoned Heavy Industrial (1-3), the limits of the Waste Management Area shall be a minimum of 300 feet from the centerline of Swift Creek. 21- At least 180 days prior to the submission of the application for siting approval of this solid waste management facility, a plan for monitoring Swift Creek adjacent to the Waste Management Area shall be submitted to CDEE for review and written comment. If CDEE has failed to provide written comment at the end of 180 days after the date of submission, the application for siting approval for this solid waste management facility, including the Swift Creek monitoring plan, may be submitted for review and approval by the Board of Supervisors, unless the owner/developer agrees to an extension of the 180 - day period. The purpose of monitoring Swift Creek shall be to establish baseline water quality 5/28/97 97-373 I information for Swift Creek in the vicinity of the proposed solid waste management facility and to detect any water quality degradation attributable to the solid waste management facility adjacent to the proposed and existing solid waste management facility sites. An independent consultant, acceptable to CDEE, shall, at no cost to CDEE, collect and test water samples at monitoring points on Swift Creek. The sample test results shall be submitted to CDEB. The monitoring plan shall include: a. The number and location of monitoring points; b. the frequency of sampling; C. the parameters to be analyzed; d. the sampling methodology; and e. measures to address water quality degradation attributable to the solid waste management facility. The Board of Supervisors may condition the sating approval of this solid waste management facility to require compliance with the water quality monitoring plan. 22. At least 180 days prior to submission of the application for approval of the siting of this solid waste management facility, an odor management plan shall be submitted to the County for review and written comment. Xf .the County has failed to provide written comment at the end of 180 days after the date of submission, the application for the siting of this solid waste management facility, to include the odor management plan, may be submitted for review and approval by the Board of Supervisors unless the owner/developer agrees to an extension of the 180 -day period. In approving an application for this facility pursuant to the County's Siting of Solid Waste Management Facilities and Waste Material Management and disposal ordinances (hereafter "siting approval"), the Board of Supervisors may condition the siting approval of this solid waste management facility to require compliance with the odor management plan to mitigate odor problems directly attributable to the solid waste management facility. 23., Blast tests shall be conducted to verify that acceleration forces from the quarry operation will be Less than the .22 g design limit for seismic activity. Such data shall be provided to DEQ and CDEE to ensure that charge detonation forces are less than .22 g design limit. Such information shall be submitted for review and approval in conjunction with the application for siting approval for the proposed solid waste management. facility. The Board of Supervisors may condition the siting approval to require compliance with any plan and may impose additional conditions to mitigate the impact of blasts on the solid waste management facility operation. ('OTE: The Board of Supervisors did not accept proffered condition 24) 5/28/97 97-374 0(D ou 25. After the DEQ issues its final permit for this solid waste management facility, and any and all appeals arising therefrom have been exhausted or have .expired by their own terms, the owner/developer shall record restrictive covenants in a form or forms acceptable to the County Attorney that satisfy the descriptions as stated on "Exhibit'C". 26. The unenforceability or illegality of any proffers set forth herein, in whole or in part, shall not affect the validity of the Conditional Use Permit or the validity or enforceability of any other proffers or the unaffected portion of any such proffer and any such proffer or portion of a proffer herein finally found to be unenforceable or illegal shall be severed from the balance of proffers and deleted. EXHIBIT C Description of Covenants The existing permitted landfill property (see the plat attached hereto as Schedule C-1) Restriction. Against Parcel A. The restriction will allow the property to be developed for uses permitted in an "A" agricultural district and a residential district, or for conservation purposes. However, the covenants shall prohibit uses permitted by right in an industrial or commercial district on either property. Also, the property may not be used for a sanitary landfill operation, a construction/demolition/debris landfill operation, a mineral mining operation, a quarrying operation or a junkyard operation. The districts and uses permitted or restricted are as defined by the Chesterfield County. Restriction Against Parcel B. Shoosmith Brothers will not increase the height on Parcel B beyond 380 feet above mean sea level after all regulated closure activities have been completed. Restriction Against Parcel C. Shoosmith Brothers will not increase the height on Parcel C beyond 280 feet above mean sea level after all regulated closure activities have been completed. Enforcement. The restrictions run to the benefit of Chesterfield County. The restrictions may be enforced if a majority of the Board of Supervisors votes to enforce the restrictions. Once the Board of Supervisors votes to enforce the restrictions, the County Attorney may seek any action at law or in equity, or by injunction, to enforce the restrictions. Term. The use restriction stays in effect for forty years after all landfill operations cease in the proposed solid waste management facility. Ayes: Mr. Warren, Mrs. Humphrey, Mr. Barber, and Mr. Daniel. Nays: Mr. McHale. 5/28/97 97-375 �Riicl�trranb �zt�re�-�z��cl� Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date October 21, 2015 Date Category Description Ad Size Total Cost 10/27/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 18 L 101.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, V. gimai at an adjourned meeting on Wednesday, October P8, 2M, at 630 p.m, in the County Public Meetiog Room at the Chesterfield Admmistia. tion Budding, Route 10 and tai Road, Chesterfield, Virginia, will hold a public Baring where persons may appear and preseot their views con. coming, Anappllcatlonfoiwaste material maiagoantand disposal by ftismith Bros., Inc, to uset o quarry as a landfill. If further information is desired, please contact Mr, Rob Key, Director of General Services, at 148-1119, between the hours of 830 im, to 5;0111 p.m,, Mondaythrough friday. The hearing Is held at a public facility designed to be accessible to""' sons wbh disabilities, Any persons with questions on the aeeessibi% of the facilityy or the need for reasonable accommodations should con. tact Jadu Blaldey, Clerk to the Board, at 148.1100. Persons needing in. teipreter services for the deaf must notify the Clerk to the Board no lat• or fhao Enday, Motu 13,1015. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 10/21/2015 The First insertion being given ... 10/21/2015 Newspaper reference: 0000226772 Sworn to and subscribed before me this Notary Public Supervisor 3ariat Johnson 1Nilliams State of Virginia NO `'CRY PUBLIC g C:omrnomvealrh Of Virginia City of Richmond 7566416 My Commission expires MY CoMMission Expires .lune 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Shoosmith Bros., Inc. BOS Public Hearing Presentation October 28, 2015 History of Landfill • 1976 Original Zoning Approved - Permitted out-of-state trash • 1997 Subsequent Zoning (2nd parcel) Approved - Allowed in-state trash only - Use of the quarry as a landfill ■ Not allowed for 10 years ■ Quarry operations must cease 2 Com': History of Landfill (con't) • 1999 Entire 1997 zoning site approved for landfill — Operation approved for all portions except quarry — Operation within quarry not requested by Shoosmith at that time History of Landfill (coni) • DEQ Public Hearing — July 2015 — County testimony — Indicated county approval needed — Requested extension of public comment period • DEQ Extended Public Comment Deadline, October 30, 2015 3 4 Process Timeline • DEQ Public Comments due by October 30, 2015 • County Review and Approval — Completed application received August 31, 2015 — Ordinance mandates 90 -day maximum review — County Review - Action required by November 29, 2015 iw- Pur ose of Tonight's Hearin p g g • Public hearing not mandated • Receive public comments regarding design and operation of quarry landfill • Receive public input for incorporation into public comments to DEQ by Friday, October 30, 2015 5 6 �j DEQ accepts comments by e-mail, fax or postal mail. 41-7 !11_1 All comments must include the name, address and telephone number of the person commenting and be received by DEQ within the comment period. CONTACT FOR PUBLIC COMMENTS, DOCUMENT REQUESTS AND ADDITIONAL INFORMATION: Mr. Jason Miller, Piedmont Regional Office 4949A Cox Road, Glen Allen, VA 23060 Phone: 804-527-5028; Fax: 804-527-5106 E-mail: jason.miller@deq.virginia.gov PUBLIC COMMENT DEADLINE: 5p.m., Friday, October 30, 2015 Quarry Landfill Independent Environmental Engineering Expert Technical Review 7 5 Technical Review Process 1. Received notice of draft permit modification from DEQ late July 2015 2. Received completed application from Shoosmith August 31, 2015 3. Reviewed conditions from the 1997 zoning 4. Reviewed the county ordinance requirements W, Technical Review Process (con't) Reviewed Shoosmith's initial design with Golder 6. Held technical review meetings with Golder, Shoosmith and their engineering team 7. Presented Golder's recommendations to Shoosmith's design team all The Code Requirement 1. No substantial present or potential danger to the health, safety or welfare of any person; and 2. No substantial present or potential danger to the environment `J Results of Technical Review 1. Additional Safeguards Recommended by Golder — Stormwater management — Surface water and groundwater protection — Odor Management 2. Shoosmith agreed to all additional safeguards 3. Additional safeguards to be memorialized in public comments to DEQ 12 Questions? 300' AMSL FLEXIBLE MEMBRANE LINER CAP ROUTE 10 SWIFT CREEK "OLD QUARRY" GAS TO -200' AMSL FLARE VERTICAL GAS WELLS 100'- 125' DEEP (TVP.) WASTE LINER SYSTEM MSE / WALL I <O 120NTAL 1-F.F.-L I&W AMSL 100' AMSL- (TYP.) Ip t OZ_.._�- f U LECTION ---- - r GEOCOMPOSITE ccK Q < W DER FOR -- GAS HEADER BURIED VERTICAL DRAINAGE NET > >°� WELLS �' SIDESLOPE RISER - -- INTERCONNECTED HORIZONTAL GAS y COLLECTION PIPES 25'AMSL SEA LEVEL T=--- — — — — ------ ------- ------ --- — ----- —SEA LEVEL ELEVATION ELEVATION (O' AMSL) -- (O' AMSL) --- ,� VARIABLE ENGINEERED VERTICAL HORIZONTAL FILL BENEATH INTERCONNECTED -::_ GAS WELLS SPACING _--- LINER (TYP.) HORIZONTAL GAS 100'- 125' COLLECTION PIPES -- DEEP (TYP.) GRADIENT BEDROCK CONTROL _ WASTE GRADIENT BEDROCK 77 PIPES (TYP.) CONTROL PIPES (TYP.) __� ` CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 :0 8 �1 Meeting Date: October 28, 2015 Item Number: 17.C�, Subiect: Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Right -of -Way and Easements for the Route 60 (Alverser Drive to Old Buckingham Road) Widening Project County Administrator's Comments: County Administrator: Hold a public hearing and authorize the exercise of eminent domain for the acquisition of right-of-way and easements for the Route 60 (Alverser Drive to Old Buckingham Road) Widening Project, including the filing of certificates of deposit, so that construction may begin prior to the commencement of eminent domain proceedings. Summary of Information: On October 26, 2011, the Board authorized staff to proceed with the Route 60 (Alverser Drive to Old Buckingham Road) Widening Project, including acquisition of right-of-way and easements. The Board also authorized the advertisement of an eminent domain public hearing, if needed. A design -build Request for Qualifications was advertised for the project on August 12, 2014, and the county awarded the project to Curtis Contracting, Inc. (Curtis) on February 11, 2015. The scope of work for Curtis on the design -build project includes finalizing the design, acquiring the right-of-way, relocating utilities, and constructing the project. Some sections of the project are currently under construction as (Continued on next page) Preparer: Jesse W. Smith Title: Director of Transportation Department Attachments: 0 Yes FINo # C CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) the design is finalized and right-of-way is acquired on those sections of the project. In order to complete construction of the project, right-of- way and easements are required on the parcel located at 12001 Midlothian Turnpike, GPIN 7387080700. The property is owned by PBH, LLC. The county needs to acquire 39.9 square feet (0.001 acres) in fee right-of-way, 4,430.4 square feet (0.102 acres) in permanent slope easement, 1,072.2 square feet (0.025 acres) in permanent drainage easement, and 400.3 square feet (0.009 acres) in temporary construction easement. The right-of-way consultant appraised the acquisition at $14,600. On July 29, 2015, an offer in this amount was sent via certified mail to the property owner. The county and the right-of-way consultant have communicated with the property owner on a consistent basis since August 4, 2015; however, the property owner has never presented a counteroffer for the acquisition. Diligent efforts to obtain voluntary conveyance from the owner of 12001 Midlothian Turnpike have failed. Staff has notified the owner of the eminent domain request before the Board. If the county proceeds with eminent domain, a certificate of deposit will be filed with the court, which will allow the county to immediately enter and use the right-of-way and easements so the project can proceed without delay. Sufficient funds are available in the budget to pay the anticipated condemnation costs. Staff will continue to negotiate with the property owner in an attempt to reach a settlement after the certificate is filed, and, if requested, the owner will be paid the county's appraised value for the property prior to the condemnation hearing. Recommendation: Staff recommends that the Board authorize the exercise of eminent domain including the filing of a certificate of deposit for the acquisition of right-of-way and easements on the subject parcel located at 12001 Midlothian Turnpike from PBH, LLC for the Route 60 (Alverser Drive to Old Buckingham Road) Widening Project. District: Midlothian 00® 0,3 00O26d ass as '51 gy 94 Cay�Pfwu SWERs. k 5. g ' I IR tdiiii fiRi st'w 'i G tz 4dN Rr A V1ya� t §NT44 !m'.'NpZ,'Ah 6 "Hi 4 PEMiN Gig T L I lie ------------ cn lz 6.9 E_ E_ 99 21. zi �48 GZVw'k"+� TUrbwonb i5imes--331spatO Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date October 21, 2015 Date Category Description Ad Size Total Cost 10/27/2015 Meetings and Events Take Notice Take notice that the Board of Supervisors of Chest 2 x 22 L 119.00 Take Notice Take notice that the Board of Supervisors of Chesterfield County, Vir• pinia, at a regular scheduled meeting on October 28, 2015, at 6:30 p.m. in the County Public Meeting room at the Chesterfield Administration Building, Rt, 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons affected may appear and present their views to consider The exercise of eminent domain for the acquisition of right-of-way, a permanent slope easement, a permanent drainage easement, ark a tempomrq construction easement for the Route W (Alverser Drive to Old Buckingham Road) Widening Project (Virginia Department of Transportation NumberONO.020-M, RW201, C501) across property at 12001 Midlothian Turn pike, GPIN; 7387080700, If further information is desired please contact Mr, Ian Milliken, Senior Engineer, at 7481037, between the hours of 8;30 am. and 5A0 pm, Mon• day through Friday, The hearing is held at a public facility designed to be accessible to per. sons with tl'isabilities, Any persons with questions on the accessibility of the facilit�yy or need for reasonable accommodations should contact Jan. ice B, Blaldey, Clerk to the Board, at 748121 Persons needing inter• preter services for the deaf must notify the Clerk to the Board no later than October 21, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached Take Notice Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 10/21/2015 The First insertion being given ... 10/21/2015 Newspaper reference: 0000229387 Sworn to and subscribed before me this Q0_�ar,-,, Z/, 26 Is J. otary Public Supervisor Janet 3ohnson Williams NOTAR,, PUBLIC; State of Virginia Cornrnomvealth of Virginia City of Richmond 7566416 My Commission expires My Commission Expires :lune 30, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: October 2-8, 2015 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on November 18, 2015, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Title: Clerk to the Board Attachments: 1:1 Yes 0 No # CCG42111E?V