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2021-06-23 MinutesBOARD OF SUPERVISORS MINUTES JUNE 23, 2021 Supervisors in Attendance: Mr. James M. Holland, Chair Mr. Christopher M. Winslow, Vice Chair Mr. James A. Ingle, Jr. Mr. Kevin P. Carroll Ms. Leslie A. T. Haley Dr. Joseph P. Casey County Administrator Mr. Holland called the meeting to order at 2:00 p.m. He requested all individuals in the Public Meeting Room to only sit in designated seats, maintain spatial distancing from others, and not congregate in groups. 1. APPROVAL OF MINUTES On motion of Ms. Haley, seconded by Mr. Ingle, the Board of Supervisors approved the minutes of May 26, 2021, as submitted. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. Winslow, seconded by Ms. Haley, the Board removed from Work Sessions Item 3.E. Economic Development Authority Property Acquisition Opportunity, and moved from the Consent Agenda to New Business Items 12.B.14, Revisions to 2021 Rules of Procedure to Incorporate Best Practices Utilized During COVID-19 Emergency and 12.B.18, Transfer $5 Million to the EDA to Purchase Property Commonly Known as Southside Speedway, and approved the agenda, as amended. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 3. WORK SESSIONS 21-321 6/23/2021 3.A. EVERYDAY EXCELLENCE - EMPLOYEE MEDICAL CENTER Ms. Mary Martin Selby, Director of Human Resources, recognized Ms. Laura Jensen, Nurse Practitioner and Practice Manager for the Employee Medical Center (EMC). She provided facts and figures of the many ways Ms. Jensen has supported county and Schools employees during the pandemic. She stated during the ice storm in February, Ms. Jensen drove to the EMC in the 21-321 6/23/2021 middle of the night to preemptively move COVID-19 vaccines to the Emergency Operations Center refrigerator, thereby saving the temperature -sensitive vaccines from a power outage that affected the EMC. She shared how Ms. Jensen worked almost nonstop through the pandemic with little or no time off, and how she volunteered on the weekends at Mental Health Support Services' Galloway House when it was short-staffed. She stated Ms. Jensen also volunteered with the Medical Reserve Corps to provide COVID-19 testing. She announced Ms. Jensen was one of ten nurses to be featured in the Richmond Times -Dispatch in honor of National Nurses Week in May. She recognized Ms. Jensen for her dedication, hard work, and everyday excellence. Mr. Winslow encouraged a round of applause for Ms. Jensen, whom he called a hero, and he thanked her for her diligence and selflessness. Mr. Holland thanked Ms. Jensen for her perseverance and expressed appreciation for the difference she makes for Chesterfield County. 3.8. HOUSING MARKET UPDATE Mr. Jesse Smith, Deputy County Administrator, provided statistics of the county's robust housing inventory totaling 140,804 units as of December 2020. With regard to the housing pipeline, he stated there are almost 41,000 units that are zoned and in some stage of development in the county. He provided a chart of Permits Issued, 2017 to present, and estimated there are 10 to 15 years of inventory. He then introduced Ms. Greta Harris, President and Chief Executive] Officer of the Better Housing Coalition, to provide an update on projects in the county. Ms. Harris stated the Better Housing Coalition (BHC) believes where a person lives can change their life. She further stated the Partnership for Housing Affordability conducted a study which concluded the RVA region needs 20,000 units of affordable housing to meet various housing needs across the socioeconomic spectrum. She provided details of BHC's community and economic impacts, noting it has invested $250 million into the region yielding 1,600 rental apartments in 17 different communities. She stated BHC is currently working on approximately $150 million of development that will yield over 1,000 rental and homeownership opportunities for families. She discussed various projects currently in progress in the county such as Market woods, Colbrook, and Horner. She also discussed other projects in the region including Cameo in the City of Richmond, Carter Woods III in Henrico County, and the Armstrong and Highland Grove subdivisions in the City of Richmond. She closed with statistics of five young Black men in America today, noting three would graduate from high school; two would be involved in the criminal justice system; one would not live to i the age of 25 because of a violent crime or incident; two would J go to a four-year college; and one would graduate in four years. She stated society can and should do better, and BHC strives to work with localities to create quality places at affordable prices for families to thrive. She thanked the Board 21-322 6/23/2021 for its partnership and looked forward to doing more in the county. Mr. Holland thanked Ms. Harris and stated he was impressed with her discussion of the housing inventory in the county and the City of Richmond. He further stated housing is fundamental to the essence of a great community, and the goal is to have all five young Black men doing productive work. He stated he knows the challenges faced by young African American males, having j been one himself coming up from the poorest of communities. He l`r further stated by the grace of God he rose up to be the first African American to chair the Board of Supervisors. He applauded BHC for the work it is doing. Ms. Harris added there are noticeable differences between BHC and for-profit developers such as retention of properties, self-management of properties, provision of services to residents to help them thrive and be contributing citizens in the region, assistance for senior citizens to age in place, career navigation for working adults, and cultural and educational enrichment services for young people including scholarships to help them further their education. Mr. Holland stated he has always championed financial literacy and time management skills. In response to Ms. Haley's question relative to identification of opportunities for properties, Ms. Harris stated opportunities are sourced in a variety of ways. She further stated the Horner property in the county was identified following a request from the Community Services Board which needed housing for its consumers. She stated another way to identify a property is to partner with localities to address a pain point such as Park Lee Apartments, which were taken from a liability to an asset. She further stated BHC will occasionally work with brokers. She stated one of its biggest needs is finding developable parcels in order to bring its product throughout the region. Ms. Haley stated it is important to recognize there is a need for affordable housing across the districts and to maximize conversations which will achieve a comfort level. Ms. Harris concurred and stated BHC welcomes the opportunity to provide quality, service -enriched affordable housing throughout all aspects of the region and throughout all areas of the county. She further stated most of its developments are in emerging sections of each locality where it must fight the "not in my backyard" mentality and misconceptions about affordable housing. She stated every successful locality has housing options for citizens across the socioeconomic spectrum, and BHC works in partnership to try to continue to address it with more development and preservation and good policies at the local jurisdictional level. Mr. Winslow thanked Ms. Harris for the work on Stigall Drive. He inquired whether BHC tracked any measurements of success in bringing residents up out of poverty. 21-323 6/23/2021 Ms. Harris stated there is tracking of residents through annual income verifications. She stated at the time BHC inherited Park Lee Apartments, the average income was $10,000, and today Winchester Green is the epitome of a mixed income community with an average salary of just under $30,000 per household. She further stated each year some residents do not renew their leases because they have been able to save money to buy a home. She stated in the future she would like to share more data about the economic mobility that affordable housing gives households to change the trajectory of their lives for the i better. She thanked Dr. Casey for his support. J Mr. Ingle stated despite citizens' reservations about the density of affordable housing in his district, they have come out in support of BHC projects because it has done such a good job of managing its developments. He thanked Ms. Harris for the service her organization provides to his community. Ms. Harris stated she would take those compliments back to the team. Mr. Carroll stated he used to patrol Park Lee Apartments as a young police officer, and one of the first murder cases he worked on occurred there. He further stated the living conditions were very bad back then, but today Winchester Green is a great success story. Mr. Holland thanked Ms. Harris for the great work. Ms. Danna Markland, Chief Executive Officer of the Home Building Association of Richmond (HEAR), provided the Board with an update on the housing market in the county. She stated buyers are saying they can no longer afford homes in today's market. She further stated the average new home price in the county for the first quarter of 2021 was $404,164. Relying on an internal HEAR report among approximately 20 builders, 19 of whom build in the county, she stated from April to May there was a 15 percent increase in the rate of cancellations, meaning that people who signed contracts could longer afford the home they intended to move into this summer. She discussed the causes of skyrocketing costs which include lumber prices, material delays, allocation limits, and skew optimization. She provided the Board with a timeline of the Wells Fargo Housing Market Index from January 2020 to the present, noting the current reading of 81 is its lowest point in the last 13 months. She stated a single-family home that cost $250,000 15 months ago will cost $300,000 today, and multifamily will cost a minimum of $20,000 more per unit. She further stated builders are putting themselves in a self-induced coma with sales because they cannot manage the volume and they cannot absorb the price volatility. She provided charts of the Five Most Active Chesterfield Communities During the First Quarter of 2021; A Comparison of New and Pre -Owned Home Average Prices during the first quarter of 2021; and Chesterfield Communities with Increases of Ten or More Issued Permits in the Fourth Quarter 2020. She stated the county is doing a great job of shifting inventory to offer a more diverse product base. She further stated Chesterfield County posted the only decline in lot closings in the region comparing the first quarters of 2020 and 2021. She stated this is evidence of what she has heard 21-324 6/23/2021 from every single builder which is they are running out of lots in Chesterfield County to replenish inventory. She provided the Board with a chart of Average Lot Prices by Jurisdiction comparing the first quarters of 2020 and 2021 and noted lot prices in the county did decrease by approximately $1,700. She discussed a March 2021 analysis conducted by MarketGraphics Research Group which estimated the county will need 14,504 lots over the next five years. She stated the county and HBAR will have to work together to rezone inventory to deliver to Chesterfield residents. She then discussed single-family neighborhoods intentionally built for rent which are becoming a viable alternative to apartments and for -sale townhomes. She stated there are a handful of builders who are interested in deploying and doing it well, and the county and HBAR should discuss it as a product mix option. In response to Ms. Haley's question relative to increasing available lots, Ms. Markland stated a part of it is educating the constituency about how a growing and thriving community builds more homes purposefully and in the right measure. She further stated it is a question of economics and quality of life. Mr. Winslow noted the Clover Hill District is fairly built out, and there are limited green space areas. With regard to the rental neighborhood product, he expressed his concerns relative to management and lack of national experience and stated he would like to understand the risks for a locality to offer that type of product. Ms. Markland stated the Richmond market is very different from the national market. She further stated there are many more homegrown businesses who live in this region and understand their reputation is on the line if they fail to produce and manage a for -rent neighborhood appropriately. She stated she will have a discussion as to how those concerns can be eased and what the approach looks like. In response to Mr. Ingle's question relative to putting a homeowners association (HOA) in place, Ms. Markland stated she did not know the answer, but she could add the question to the agenda. Mr. Ingle stated he is excited for the one -over -one unit for his district which is about 900 square feet over 900 square feet and can be done on about five acres to make it viable. Mr. Carroll stated the Board is aware of what is happening with the market. He further stated another factor driving the problem is the lack of workers to complete the jobs. He stated part of the balance is providing infrastructure such as fire stations, police stations, and schools. He noted there is a lot of land in the Matoaca District, but the Board needs to be mindful of infrastructure. Mr. Holland thanked Ms. Markland for the presentation. He asked Dr. Casey to look at the issue more in the upcoming months and necessary zoning updates. He stated the Board wants to drive costs down where it can and make the community affordable. 21-325 6/23/2021 In response to Mr. Carroll's question relative to what the Board can do to drive costs down, Ms. Markland stated HBAR is working on that, and one element is building efficiencies into the technical review committee process. Ms. Laura Lafayette, Chief Executive Officer of the Richmond Association of Realtors, provided the Board with a local market update. She reviewed key metrics for single-family homes in May 2021 and year-to-date. She stated 2020 was the best year of this century in real estate, and 2021 is on track to outpace 2020 despite the lack of inventory. She further stated Chesterfield is leading the way in terms of residential sales. She stated inventory is down, pending and closed sales are up, and days on the market have been cut in half. She stated the pace of absorption exacerbates the feeling that inventory is lacking. She pointed out the increase in average sales price by 17 percent which is not a sustainable pace. She stated day after day more and more people are being priced out of the opportunity to own a home. She discussed the percent of original list price received which indicates buyers must offer more than asking price. She then reviewed the key metrics for condominiums and townhouses. She provided graphics of Median Sales Price for Single Family Homes and Condominiums and Townhouses. She provided data comparing the county to neighboring localities. She stated the gross income needed to buy a house based on the county's average sales price of $361,033 is approximately $4,400 monthly or $52,800 annually. She provided a graph of salaries for various occupations, a number of which are essential workers, and showed the difficulty of affording a home on those salaries. She stated collectively there is more concern about this issue than she has ever seen, and strategies need to be developed to ensure a range of household opportunities for the needs across the county. Mr. Winslow stated the graph of salaries is the most important slide he has seen because it shows the people who are not being reached with the county's current housing options. He further stated the Board is open and wants to continue to have conversations and work to be innovative in the area of affordable housing. In response to Mr. Ingle's question relative to condensing too much affordable housing into one area, Ms. Lafayette stated she believes the county is at an advantage when there are mixed income communities whether they are naturally occurring or not. She further stated there is a difference between a concentration of poverty versus a mixture of incomes. She stated concentrating poverty is not the best public policy, and the goal is to give everyone the opportunity to live in communities of opportunity which means affordable housing throughout the jurisdiction. Discussion ensued relative to the various factors which contribute to a successful community. Mr. Holland expressed appreciation for the presentation. 21-326 6/23/2021 3.C. CUSTOMER SERVICE/ONE-STOP SHOPPING UPDATE Mr. Matt Harris, Deputy County Administrator, provided the Board with an overview of the work session and introduced the presenters. Mr. Dave Goode, Constituent and FOIA Liaison, discussed the implementation of the GovQA web portal designed to receive, manage, and respond to Freedom of Information Act records requests. He demonstrated use of the portal and discussed the system's efficiencies, including calculation of due dates, color -coded prioritization of requests, and redaction tools. He provided details of the rates used to calculate costs, noting no charges are assessed on requests under $20. He stated the GovQA system is able to report on how well the county is processing FOIA requests. In response to Mr. Winslow's question relative to analysis of commonly requested items that may already exist as public records, Mr. Goode stated staff does conduct such an analysis. He further stated GovQA has a trending topics category which staff will be utilizing going forward. Mr. Mike Nannery, Assistant Director of Utilities, provided details of the current cohort of Emerging Senior Leaders (ESL) which was instructed to document all changes to county operations necessitated by the pandemic. He stated 148 items were identified, the vast majority of which were labeled as successful. He further stated two items presented as opportunities warranting further investigation, the most important of which was the need for more technology and equipment to support a remote workforce. He stated this issue was addressed with the use of Coronavirus Aid, Relief, and Economic Security (CARES) Act funds. He further stated the other item of importance was the need for a one-stop shop to assist customers who most frequently visit the county complex for in-person transactions, which was also one of Dr. Casey's FY2021 priorities. He stated a multi -departmental steering committee will be commissioned and will utilize the ESL's findings as a springboard to launch further refinement of these two concepts. Ms. Khara Durden, Director of Internal Audit, provided the Board with an update on the county's new Public Portal for Concerns and Assistance which allows citizens to obtain help or file a report on topics such as crime; drainage issues; and fraud, waste and abuse, among many others. She provided the Board with a demonstration of the fraud, waste and abuse reporting form and stated the citizen will receive an email confirmation of their submission containing the contact information for the responsive department. She further stated some concerns must be reported directly to the department. By way of example, she discussed Social Services concerns and stated the portal will display the pertinent phone numbers instead of a reporting form. She stated the goal of the portal is to improve communications with citizens and facilitate the reporting of concerns. 21-327 6/23/2021 3.D. FINANCIAL AND FEDERAL FUNDING UPDATE Mr. Gerard Durkin, Budget Director, provided the Board with an overview of several financial and federal funding items on the evening agenda. He stated FY2021 is projected to end with a positive year-end surplus which was driven by sales and real estate tax collections. He reviewed action items relative to county and Schools year-end requests; the Dominion Memorandum of Understanding (MOU); the Central Virginia Transportation Authority (CVTA); and Elementary and Secondary School Emergency Relief (ESHER) II and III funding. Mr. Matt Harris provided details of the Schools Amended FY2022 Budget effective July 1, 2021. He stated revised state revenue estimates may increase by up to $16.5 million. He further stated Schools has divided those funds into ESSER positions; the Teacher Pay Plan; and additional compensation and other school initiatives. In response to Ms. Haley's question relative to how the Board would be acting on the $16.5 million, Mr. Harris stated staff recommended the Board appropriate only $12.4 million at this time. He further stated staff will bring back the remainder for appropriation at a later date, thereby providing flexibility heading into the fall. He then provided details of American Rescue Plan Act (ABPA) funds totaling $68.4 million. He stated the first of two $34.2 -million payments has been received. He further stated the county is best served by waiting until mid-July to finalize the full plan and present it to the public because the federal guidance is constantly changing. Mr. Holland agreed that mid-July would be an appropriate time J for the Board to receive definitive information ahead of its July meeting. Mr. Harris then provided details of the Emergency Rental Assistance (ERA) item on the Consent Agenda to accept and appropriate an additional $8.4 million to support costs associated with emergency rent and utility relief assistance and homelessness prevention. 3.E. 2021 GENERAL ASSEMBLY LEGISLATION Mr. Jeff Mincks, County Attorney, provided the Board with an overview of 2021 General Assembly legislation affecting the county. He stated this year there were no bills requiring changes to the County Code, but there were six optional items for consideration. He further stated staff recommended the Board set a public hearing in August to consider increasing the fine for the dumping of trash from $250 to $500. He provided details of two items pertaining to solar energy projects and one item pertaining to outdoor refreshment area licenses and stated staff would study these items and bring recommendations to the Board in December. He stated another item pertains to the authority of the county administrator to reduce speed limits on a case-by-case basis in Business and Residential zoning districts, and staff recommended referral of this item to the Police Department which will make its recommendation to 21-328 6/23/2021 the Board in October. He further stated the last item pertains to creating a new personal property tax classification for motor vehicles that weigh over 10,000 pounds used to transport passengers and permitting the setting of a lower tax rate. He stated staff will determine the fiscal impact of a possible tax rate decrease and make a recommendation to the Board as part of the budget process. C3.F. COMMUNITY OPERATIONS PROJECTS OVERVIEW Mr. Scott Zaremba, Deputy County Administrator, provided the Board with an overview of two Community Operations projects on the Consent Agenda. He first discussed the Fleet Maintenance Facility which will replace the Walmsley bus garage and primarily serve school buses, fire apparatus, and dump trucks. He stated the project includes construction of administrative offices to replace trailers presently occupied by Fleet staff. He further stated the Radio Shop will move into a newly renovated area in what is currently the heavy vehicle repair space. He stated work on the facility will commence later this summer and should be complete by this time next year. He further stated the consent item is for the approval of a construction contract for $8.7 million. He then discussed the development of the Brown and Williamson conservation area. He stated Parks and Recreation is requesting authorization to apply for a $400,000 grant and to execute the grant agreement and construction contract should the grant be awarded. He further stated a required local match of $120,000 is available and has already been appropriated in Capital Improvement Program (CIP) funds. He stated the grant will provide funding for approximately two miles of walking trails and trailhead parking and open the area for much greater usage and additional programming. He expressed his hope that the county would be notified of the grant award in August or September which will then give the county three years to design, permit, and construct the improvements. He stated staff recommended approval of both items on the Consent Agenda. 3.G. COMMUNITY DEVELOPMENT CONSENT AGENDA OVERVIEW 21-329 6/23/2021 Mr. Jesse Smith provided the Board with an overview of Community Development items on the evening agenda. He first discussed the resolution requesting the Commonwealth Transportation Board to change the name of Jefferson Davis Highway to Route 1. He then provided details of agenda items to award construction contracts for the Midlothian Water Tank and Chesdin Pump Station Bypass Connections Project; the Anderson Pump Station VFD Upgrades Project; and the Elkhardt Road (Ruthers Road/Pocoshock Boulevard to Elmart Lane) Improvement Project. He reviewed the agenda items to Authorize the Receipt and Appropriation of $8,383,893 in Federal Emergency Rental Assistance (ERA) Funding from the U.S. Department of Treasury for Use by the County to Support Costs Associated with Emergency Rent and Utility Relief Assistance and Homelessness Prevention; Designation of Chesterfield Revenue Sharing Projects; Approval of Extension of the Route 1 Incentive Policy; and Street Name Change of Gryphon Road to Olde Stonegate Road. 21-329 6/23/2021 4. REPORTS 4.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT The Board accepted the Monthly Report on District Improvement Funds. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Roland Stokes addressed the Board relative to prioritizing the construction of the Coghill Road county park. Mr. Holland expressed appreciation to Mr. Stokes for his remarks and stated the county is moving up construction of the park. 6. DINNER On motion of Ms. Haley, seconded by Mr. Carroll, the Board recessed for dinner. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Reconvening: Mr. Holland requested all individuals in the Public Meeting Room to only sit in designated seats, maintain spatial distancing from others, and not congregate in groups. He stated he verified that all Board members received copies of the comments posted to the online comment portal for their consideration. He further stated the comments are part of the public record and can be viewed on the Board of Supervisors webpage. 7. INVOCATION The Honorable Chris Winslow, Clover Hill District Supervisor, gave the invocation. 8. PLEDGE OF ALLEGIANCE Eagle Scout Paul D. Gholson, III led the Pledge of Allegiance to the Flag of the United States of America. 9. COUNTY ADMINISTRATION UPDATE 9.A. RIVERSIDE REGIONAL INMATE UPDATE Dr. Casey stated 68 out -of -compliant Chesterfield inmates have been transferred to state custody in the 45 days since the Board sent the letter to the Governor's Office. He further 21-330 6/23/2021 j stated there are currently over 125 additional state - responsible inmates, and he expressed his hope that the state will continue to move that population to state facilities. He stated presently there are 477 Chesterfield inmates at Riverside Regional Jail, which is down from 560 on May 1, 2021. 9.B. UNC STUDENT PROJECT - PARKS AND RECREATION Dr. Casey stated the University of North Carolina provides a fully funded educational experience for exceptional students, and Parks and Recreation was chosen as a destination site for the students to work on a civic collaboration project between Parks and Recreation and Sportable. He introduced Ms. Kate Stukenborg, who was one of five students on the team, to provide a summary of the project. Ms. Stukenborg stated the civic collaboration team is working with Parks and Recreation on the accessibility of the Fall Line Trail. She provided details of the team's research on ways to make the trail inclusive and accessible. She stated the team's final report containing recommendations should be available mid-July. 9.C. EXPIRATION OF LOCAL STATE OF EMERGENCY Dr. Casey stated the Governor is expected to let the state of emergency expire at the end of the month, and it is Dr. Casey's intention to let the local state of emergency expire at the same time. He further stated he would work with the County Attorney to determine the manner in which to repeal the local Continuity of Government ordinance prior to its expiration in September. He stated there is an agenda item to amend the Board's Rules of Procedure to incorporate some beneficial practices adopted during the pandemic. Lastly, he announced the production of a COVID-19 wrap-up video featuring Chesterfield Health District Director Dr. Alexander Samuel, Chesterfield Fire and EMS Chief Loy Senter, and Deputy County Administrator Dr. James Worsley. He stated there would be no more formal, detailed updates going forward unless there is an issue or topic of interest to the Board. 9.D. BUDGET DIRECTOR INTRODUCTION Dr. Casey announced Mr. Gerard Durkin has been selected as the 21-331 6/23/2021 county's new Director of Budget and Management. He stated Mr. Durkin has been with the county since 2018 serving in various leadership roles including Budget Manager and Acting Budget Director. He further stated Mr. Durkin brings a strong background in economic forecasting and analytics, and he has introduced a strong data -driven culture in the department. Mr. Durkin expressed appreciation for being selected. He stated he is privileged and proud to serve in the community in which he lives. 21-331 6/23/2021 9.E. OTHER COUNTY ADMINISTRATION UPDATES Dr. Casey recognized Ms. Donna Arrington, Director of Accounting, and Ms. Lindsey Thornton, Assistant Director of Accounting, and announced the county's FY2020 audit report was awarded a Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association. He stated this is the highest form of recognition for an audit report that meets many standards of disclosures and public information. He further stated this is the 40th consecutive year the county has received this prestigious award. 10. BOARD MEMBER REPORTS Mr. Ingle invited Dr. Chris Jones, Principal of Thomas Dale High School, and members of his staff to provide the Board with an overview of the WeatherSTEM device installed at Thomas Dale. Dr. Jones expressed his pride in serving the students and families of Thomas Dale High School. He introduced Mr. Ricky Talman, Director of Student Activities, and Mr. Mike Puglia, Athletic Trainer, and praised them for their great work on the WeatherSTEM project. Mr. Talman provided the Board with a history of the project which began two years ago with the goal of protecting students from extreme temperatures and severe weather events. He stated the weather station has been beneficial not only to Thomas Dale but also to other county schools seeking minute -by -minute weather updates. He further stated the weather station serves a great purpose for the community. Mr. Puglia discussed the desire to protect the health and wellbeing of every single student athlete in county schools. He provided details of the many ways in which the weather station contributes to this goal. Mr. Ingle stated the weather station was beneficial for the many outdoor high school graduations this year. Ms. Haley announced the kick-off of National Night Out on June 26, 2021 at 5:00 p.m. at Westchester Commons. She stated the county receives national and state recognition for excelling at this annual event. Mr. Carroll congratulated the recent high school graduates. He stated they are a great group of kids who will hopefully live, work, and play in the county. Mr. Winslow announced the ribbon cutting ceremony for the new Reams Road Elementary School to be held on June 24, 2021 at 11:30 a.m. Mr. Holland announced he had the honor to speak at the first Chesterfield County Juneteenth Celebration. He discussed the importance of June 19, 1665 when 250,000 slaves in Texas learned of their freedom two and one-half years after the signing of the Emancipation Proclamation. He thanked the many 21-332 6/23/2021 people involved in planning the event. He noted both the President and the Governor have recognized Juneteenth as a holiday, and he directed Dr. Casey and Human Resources to look at making it an official county holiday. He also announced his attendance at the Bird and Meadowbrook high school graduations. He congratulated the graduates and wished them well. 11. RESOLUTIONS AND SPECIAL RECOGNITIONS �. 11.A. RESOLUTION RECOGNIZING MR. PAUL D. GHOLSON, III UPON ATTAINING THE RANK OF EAGLE SCOUT Ms. Susan Pollard, Director of Communications and Media, introduced Mr. Paul D. Gholson, III, who was present to receive the resolution. On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Paul D. Gholson, III, of Troop 876, sponsored by Mt. Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Paul has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of June 2021, publicly recognizes Mr. Paul D. Gholson, III, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Ms. Haley presented the executed resolution and patch to Mr. Gholson, accompanied by members of his family, congratulated 21-333 6/23/2021 him on his outstanding achievements and wished him well in future endeavors. Mr. Gholson provided details of his Eagle Scout project which resulted in the collection of over 2,600 pounds of food for the Chesterfield Food Bank. 11.3. RESOLUTION RECOGNIZING MR. CHARLES T. MAGUIRE FOR HIS SERVICE AS A MEMBER OF THE HEALTH CENTER COMMISSION (HCC) FOR THE COUNTY OF CHESTERFIELD Mr. Derrick Kendall, Chief Executive Officer of Lucy Corr, introduced Mr. Charles Maguire, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Carroll, the Board adopted the following resolution: WHEREAS, Mr. Charles T. "Chuck" Maguire has served as a volunteer representative on the Chesterfield County Health Center Commission for two consecutive four-year terms beginning from July 1, 2013 until June 30, 2021, serving with devotion and integrity admired by all; and WHEREAS, during Mr. Maguire's tenure he served with leadership and dedication in many capacities including that of Chair and Vice -Chair and he provided guidance to both the Finance and Strategic Planning Committees on which he served; and WHEREAS, Mr. Maguire drew on his strong financial knowledge and distinguished career in banking and commercial lending to help the Commission fortify its financial position and navigate its way through various economic challenges; and WHEREAS, Mr. Maguire brought to the Commission a solid sense of discipline and focus through his highest standards of professional ethics and personal integrity; and WHEREAS, Mr. Maguire's faith and personal family experiences brought to the Commission a unique perspective regarding daily operations and the allocation of resources necessary to ensure the provision of compassionate care to Lucy Corr residents; and WHEREAS, Mr. Maguire worked tirelessly to support the Lucy Corr mission, vision and values; and WHEREAS, Mr. Maguire has shown such an unwavering and selfless commitment to serve that it has brought recognition and credit not only to himself, but also to Chesterfield County, the Chesterfield County Health Center Commission and Lucy Corr. i `•! NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors and the Chesterfield County Health Center Commission, this 23rd day of June 2021 publicly recognize the outstanding contributions of Mr. Charles T. "Chuck" Maguire and extend, on behalf of their members, Lucy 21-334 6/23/2021 Corr, and the citizens of Chesterfield County, their sincere appreciation for his service and dedication to improving the quality of life to those we serve. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Mr. Maguire and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Mr. Carroll presented Mr. Maguire with the executed resolution and expressed gratitude for his skills and talent which have greatly benefitted the community. Mr. Maguire expressed appreciation for the recognition and stated he feels blessed to have seen another aspect of humanity not often seen in the banking environment. 11.C. RESOLUTION RECOGNIZING MR. JEFFERY L. FRANKLIN, UTILITIES DEPARTMENT, UPON HIS RETIREMENT Mr. George Hayes, Director of Utilities, introduced Mr. Jeffery Franklin, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Carroll, the Board adopted the following resolution: WHEREAS, Mr. Jeffery L. Franklin joined Chesterfield County on May 14, 1984, as a Financial System Accountant in the Accounting Department, was promoted to Financial Systems Supervisor in 1986, Accounting Manager in 1992, Assistant Director of Utilities for Finance and Administration in August 2003; and WHEREAS, Mr. Franklin will retire from the county on August 1, 2021, after more than 37 years of dedicated service; and WHEREAS, Mr. Franklin graduated Magna Cum Laude from Virginia State University with a Bachelor of Science in Accounting; and WHEREAS, in 2002, Mr. Franklin was the team lead in implementing Governmental Accounting Standards Board Statement Number 34, resulting in significant changes to the financial statements and notes in the Comprehensive Annual Financial Report; and WHEREAS, Mr. Franklin was the team lead for the 2007 Revenue Bond Sale for the Department of Utilities, resulting in a Triple -AAA bond rating, the highest bond rating achievable from all three rating agencies, an outstanding achievement maintained for his entire career, significantly contributing to affordable utility rates for our customers; and WHEREAS, Mr. Franklin continuously improved the Department of Utilities through his active service in numerous 21-335 6/23/2021 committees including Chair of the Performance Council, All - Staff Committee, Policy and Procedures Committee; and WHEREAS, Mr. Franklin was project sponsor for the new Customer Information System in 2011, improving the service to customers and operational process for staff; and WHEREAS, in 2016, Mr. Franklin was team lead for the issuance of the 2016 refunding bonds to refinance the 2007 and 2009 water and sewer bonds, obtaining an astonishing 1.13 percent true interest rate, saving our utility customers over $9 million; and WHEREAS, Mr. Franklin was project team leader for the ongoing Advanced Metering Infrastructure project which will replace all of the county's 120,000 water meters with smart meters, enhancing customer service, operational efficiency, environmental stewardship; and WHEREAS, Mr. Franklin was committed to improving our community as evident through his service on the United Way Campaign Committee, serving as Supervisory Committee Chair for the Chesterfield Federal Credit Union; and WHEREAS, Mr. Franklin was committed to supporting excellence and quality in local government. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 231d day of June 2021, publicly recognizes the outstanding contributions of Mr. Jeffery L. Franklin, expresses the appreciation of all citizens for his service to Chesterfield County, and extends appreciation for his dedicated service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Franklin, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Mr. Holland presented the executed resolution to Mr. Franklin, accompanied by members of his family, and expressed appreciation for his outstanding service as well as his ethics, integrity, and faith. Dr. Casey presented Mr. Franklin with an engraved brick, expressed appreciation for his many years of dedicated service to the county and wished him well in his retirement. Mr. Franklin expressed appreciation for his faith, family, and many county directors and staff with whom he worked during his career. A standing ovation followed. 21-336 6/23/2021 12.A. APPOINTMENTS 13.A.1. HEALTH CENTER COMMISSION (HCC) FOR THE COUNTY OF CHESTERFIELD On motion of Mr. Winslow, seconded by Ms. Haley, the Board nominated/appointed/reappointed Mr. Hobart Harvey, Dr. Ajit Singh, and Ms. Sarah Snead to serve as At -Large Commissioners to the Health Center Commission for the County of Chesterfield, whose terms are effective July 1, 2021 and will expire June 30, 2025. And, further, the Board nominated and appointed Mr. Ralph Taylor to fill the vacancy created by the resignation of Mr. Vernon Baker, whose term is effective July 1, 2021 and will expire June 30, 2023. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.A.2. COMMUNITY CRIMINAL JUSTICE BOARD On motion of Ms. Haley, seconded by Mr. Ingle, the Board nominated/appointed/reappointed the following individuals to serve as members on the Community Criminal Justice Board, whose terms are effective July 1, 2021, and will expire June 30, 2023: Honorable Stacey Davenport, Commonwealth's Attorney, ` Chesterfield County Honorable Matthew D. Nelson, General District Court Judge Honorable M. Duncan Minton Jr., Juvenile and Domestic Relations Court Judge Dr. James Worsley, Chesterfield County Government Representative Mr. Daniel J. Holser, Chief Magistrate, Chesterfield County Mr. Michael Sorensen, Colonial Heights Citizen Representative Mr. William E. Feasenmyer, Colonial Heights Citizen Representative Honorable Alfred Gray Collins, III, Commonwealth's Attorney, City of Colonial Heights Sheriff Karl Leonard, Sheriff, Chesterfield County Ms. Ashley Slone, Defense Attorney Ms. Kelly Fried, Executive Director, Chesterfield Department of Mental Health Support Services Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.A.3. SOCIAL SERVICES BOARD On motion of Mr. Ingle, seconded by Ms. Haley, the Board nominated and appointed Ms. Angie Grant and Mr. James Payne, Jr., to serve as at -large representatives on the Social Services Board, whose terms are effective July 1, 2021, and will expire June 30, 2025. (It is noted that one Colonial 21-337 6/23/2021 Heights position converts to a Chesterfield position at the end of Ms. Betsy Luck's term which expires June 30, 2021.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.A.4. BOARD OF BUILDING/FIRE CODE APPEALS On motion of Ms. Haley, seconded by Mr. Ingle, the Board nominated and reappointed Mr. Jack Wilson and Mr. Christian Eudailey to serve as at -large representatives on the Board of Building and Fire Code Appeals, whose terms are effective July 1, 2021, and will expire June 30, 2024. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.A.5. ECONOMIC DEVELOPMENT AUTHORITY On motion of Mr. Winslow, seconded by Ms. Haley, the Board nominated and reappointed Mr. John Cogbill, III, to serve as an at -large representative on the Economic Development Authority, whose term is effective July 1, 2021, and will expire June 30, 2025. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Mr. Ingle stated there is confusion in the community about the roles of the Department of Economic Development and the Economic Development Authority. He directed staff to hold a work session next month to explain the differences between their roles. 12.B. CONSENT ITEMS 12.8.1. ADOPTION OF RESOLUTIONS 12.B.1.a. RESOLUTION RECOGNIZING MRS. DEBRA H. GRANTHAM, EMERGENCY COMMUNICATIONS CENTER, UPON HER RETIREMENT On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Mrs. Debra H. Grantham began her public service with the County as a Police Dispatcher on September 3, 1991 in the Emergency Communications Center, and faithfully served Chesterfield County for over 29 years until June 1, 2021; and WHEREAS, Mrs. Grantham was able to adapt to the ever- changing environment and growth within Chesterfield County and the Emergency Communications Center including the Consolidation of the Emergency Communications Center, upgrades of the enhanced 9-1-1 system, county's radio system, and Computer -Aided Dispatch System throughout her career; and 21-338 6/23/2021 WHEREAS, Mrs. Grantham has provided a high level of commitment to her work performance as a thorough and conscientious employee; and WHEREAS, Mrs. Grantham has provided the Emergency Communications Center and Chesterfield County with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors thank Mrs. Grantham for her diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, June 23, 2021 recognizes Mrs. Debra H. Grantham, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.1.b. RESOLUTION RECOGNIZING MR. GARLAND L. BLANTON, III, UTILITIES DEPARTMENT, UPON HIS RETIREMENT On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Mr. Garland L. Blanton, III, will retire from the Chesterfield County Utilities Department on July 1, 2021, after faithfully serving the county and its citizens for more than 24 years; and WHEREAS, Mr. Blanton began his career with Chesterfield County on June 16, 1997, when he was hired by the Chesterfield 21-339 6/23/2021 WHEREAS, Mrs. Grantham has significantly impacted Emergency Communications by serving in a multitude of positions during her career to include Dispatcher, Cross -trained Dispatcher, and Communications Training Officer, during her twenty-nine years; and WHEREAS, Mrs. Grantham received a Commendation Award from the Chief of Police in 2006, the ECC Employee of the Quarter (Leap -Up Award) in 2009, a Chesterfield Fire and EMS Life Save Award in 2021; and WHEREAS, Mrs. Grantham served on the Emergency Communications Quality Council for several years; and WHEREAS, Mrs. Grantham remained certified as an Emergency Medical Technician for over 29 years; and WHEREAS, Mrs. Grantham assisted with NCIC/VCIN vehicle validations to keep the county in compliance with state and federal regulations; and WHEREAS, Mrs. Grantham displayed a helpful, courteous, and caring attitude while working with internal and external customers; and WHEREAS, Mrs. Grantham has provided a high level of commitment to her work performance as a thorough and conscientious employee; and WHEREAS, Mrs. Grantham has provided the Emergency Communications Center and Chesterfield County with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors thank Mrs. Grantham for her diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, June 23, 2021 recognizes Mrs. Debra H. Grantham, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.1.b. RESOLUTION RECOGNIZING MR. GARLAND L. BLANTON, III, UTILITIES DEPARTMENT, UPON HIS RETIREMENT On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Mr. Garland L. Blanton, III, will retire from the Chesterfield County Utilities Department on July 1, 2021, after faithfully serving the county and its citizens for more than 24 years; and WHEREAS, Mr. Blanton began his career with Chesterfield County on June 16, 1997, when he was hired by the Chesterfield 21-339 6/23/2021 County Utilities Department as a Laboratory Technician at the Proctors Creek Wastewater Treatment Plant; and WHEREAS, Mr. Blanton completed his career with Chesterfield County as a Principal Plant Operator at the Falling Creek Wastewater Treatment Plant; and WHEREAS, Mr. Blanton supported the department's role of being a responsible protector of the environment by providing wastewater treatment that is safe, reliable, and environmentally sound; and WHEREAS, Mr. Blanton continuously utilized his knowledge of the operations and equipment of the Proctor's Creek Wastewater Treatment Plant and the Falling Creek Wastewater Treatment Plant to ensure effluent quality that met state discharge permit requirements; and WHEREAS, Mr. Blanton's daily efforts contributed to the county's wastewater treatment facilities' receiving numerous awards over the years from regulatory agencies and wastewater industry associations; and WHEREAS, Mr. Blanton helped Chesterfield County Utilities achieve both Silver and Gold Peak Performance Awards from the National Association of Clean Water Agencies for exceptional performance and effluent quality at the Falling Creek Wastewater Treatment Plant; and WHEREAS, Mr. Blanton acted as an exemplary steward of the public trust by working with fellow operators to optimize plant operations in the most cost-effective and efficient manner; and WHEREAS, throughout his career with Chesterfield County, Mr. Blanton displayed dependability, aptitude, good character, and high values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mr. Garland L. Blanton, III, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.S.1.c. RESOLUTION RECOGNIZING MS. MARY ELLERS, MENTAL HEALTH SUPPORT SERVICES, UPON HER RETIREMENT On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Ms. Mary Ellers was hired by Chesterfield County Mental Health Support Services as a part-time Residential Counselor for Chesterfield Residential Services on August 30, 2004 and was promoted to full-time Residential Counselor on June 1, 2005; and 21-340 6/23/2021 j j WHEREAS, Ms. Ellers came to Chesterfield Service Coordination as a full-time ID/DD Support Coordinator in February 2007; and WHEREAS, Ms. Ellers served for five years on the Service Coordination Dual Diagnosis Team; and WHEREAS, Ms. Ellers provided Aid to Capacity evaluations to assist individuals with disabilities with decision-making support; and WHEREAS, Ms. Ellers participated on Chesterfield's Quality Assurance Team in Service Coordination to help improve quality and maintain excellence in record keeping; and WHEREAS, Ms. Ellers secured resources for individuals with disabilities to allow them opportunities to live successfully in the community; and WHEREAS, Ms. Ellers accessed resources through assisted technology and environmental modifications to improve individuals' quality of life; and WHEREAS, Ms. Ellers provided dedicated and innovative service and will be missed by the individuals in her care and their families as well as staff. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of June 2021, publicly recognizes the outstanding contributions of Ms. Mary Ellers and extends appreciation, on behalf of its members and the citizens of Chesterfield County, for 16 years of service, ` congratulations upon her retirement, and best wishes for a long, happy and healthy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.1.d. ABSOLUTION RECOGNIZING FIREFIGHTER VICTOR L. HENDERSON, FIRE AND EMS DEPARTMENT, UPON HIS RRTTRRMF.N On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Firefighter Victor L. Henderson will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on June 1, 2021, and has faithfully served the County of Chesterfield and its citizens for 25 years in various assignments; and ! WHEREAS, Firefighter Henderson attended Recruit School #26 in 1996; and WHEREAS, Firefighter Henderson has served as a firefighter at the Buford, Chester, Bon air, Dale, River's Bend, Manchester, and Harrowgate Fire and EMS Stations; and 21-341 6/23/2021 WHEREAS, Firefighter Henderson served as a member of the Honor Guard for 25 years; and WHEREAS, Firefighter Henderson was awarded an EMS Unit Citation for extraordinary patient care to a patient with a self-inflicted gunshot wound in 2010; and WHEREAS, Firefighter Henderson was awarded an EMS Unit Citation for extraordinary performance in response to a vehicle accident, providing care to a patient who had been ejected in 2011; and WHEREAS, Firefighter Henderson was awarded an EMS Life Save Award for outstanding performance for treating a patient in cardiac arrest in 2013; and WHEREAS, Firefighter Henderson was awarded an EMS Unit Citation for a patient in ventricular fibrillation in 2015; and WHEREAS, Firefighter Henderson was awarded a Unit Life Save Award for teamwork and commendable performance involving a patient in cardiac arrest in 2016; and WHEREAS, Firefighter Henderson was awarded a Unit Citation for exemplary teamwork resulting in a patient's survival of life-threatening injuries in 2019. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter victor L. Henderson, expresses the appreciation of all citizens for his service to the county and extends appreciation for his dedicated service and congratulations upon his retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.1.e. ABSOLUTION RECOGNIZING CORPORAL CHAD I. SIMPSON, POLICE DEPARTMENT, UPON HIS RETIREMENT On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Corporal Chad I. Simpson will retire from the Chesterfield County Police Department on July 1, 2021 after providing over 21 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Simpson began his career as a pre - certified law enforcement officer, bringing to Chesterfield County the skills and knowledge of a veteran police officer; and WHEREAS, Corporal Simpson faithfully served the county as a Police Officer, Senior Police Officer, Master Police Officer, Career Police Officer and Corporal; and 21-342 6/23/2021 WHEREAS, Corporal Simpson, during his tenure, also served as a Field Training Officer, Desk Officer Project Lifesaver equipment operator and as a member of the Special Response Unit; and WHEREAS, Corporal Simpson received an Achievement Award for his detailed investigation involving vending machine robberies and, utilizing citizen reports, he was able to locate, identify and arrest the suspect; and `.. WHEREAS, Corporal Simpson was recognized with a Chief's Commendation for his proactive police work and teamwork during a narcotics surveillance operation that resulted in the recovery of various narcotics, drug paraphernalia and cash as well as the arrest of the suspect; and WHEREAS, Corporal Simpson and fellow members of the K-9 Unit were presented with a Unit Citation commending their policing skills while working with their canine partners, and their exemplary service over a multi-year period resulted in the arrest of over 1,500 individuals involved in narcotic crimes and other criminal activity; and WHEREAS, Corporal Simpson has been an experienced drug K-9 handler since 2012, achieving great success in locating illegal drugs, and conducting many K-9 demonstrations for the community and young children with his canine partners "Ace" and "Kyber"; and WHEREAS, Corporal Simpson was recognized by his supervisors for sharing his extensive knowledge and experience with fellow employees and taking time as the informal leader on the shift to mentor younger officers; and WHEREAS, Corporal Simpson is recognized for strong work ethic, his teamwork, and excellent communications and human relations skills, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Simpson has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Simpson has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Simpson's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors publicly recognizes Corporal Chad I. Simpson and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-343 6/23/2021 12.B.1.f. RESOLUTION RECOGNIZING CORPORAL CARLOS E. GIBSON, JR., POLICE DEPARTMENT, UPON HIS RETIREMENT recognition his exhaustive knowledge of the law pertaining to On motion of Ms. Haley, seconded by Mr. Ingle, the Board automobile crash situations, his patience and expertise in adopted the following resolution: firearms training of new recruits and his dedication to the WHEREAS, Corporal Carlos E. Gibson, Jr. will retire from Special Response Unit; and the Chesterfield County Police Department on July 1, 2021 after WHEREAS, Corporal Gibson served as Range Master for ten providing over 26 years of quality service to the residents of years, where he was directly responsible for firearms training Chesterfield County; and for the entire police department, and he implemented new WHEREAS, Corporal Gibson faithfully served the county as effective training methods and facilitated cost saving a Police Officer, Senior Police Officer, Master Police Officer, measures for replacement weapon purchases; and Career Police Officer and Corporal; and WHEREAS, Corporal Gibson achieved Master classification WHEREAS, Corporal Gibson, during his tenure, served as a in the Enhanced Service Pistol Division (ESP) of the Field Training Officer, General Instructor, Expert Firearms International Defensive Pistol Association, which is Instructor, Driving Instructor, Mountain Bike Instructor, considered the hardest in which to obtain a Master ranking; Special Response Unit member and Crash Team member; and and WHEREAS, Officer Gibson received a Chiefs Commendation WHEREAS, Corporal Gibson served as the first Police for his diligent work on the Ettrick Task Force, resulting in Digital Evidence Coordinator where he was responsible for the a crime reduction, and he was also recognized with a Chief's administrative oversight of the Body Worn Camera program; and Commendation for his dedication to training excellence which WHEREAS, Corporal Gibson was consistently recognized by resulted in a significant measurable improvement in officer his supervisors as a consummate professional who is very shotgun handling skills; and dedicated, innovative and committed to continuous improvement; WHEREAS, Master Officer Gibson received a National and Service Award for his two-week deployment to Mississippi to assist local fellow law enforcement officers and the citizens of Mississippi while under extreme conditions following the devastation of Hurricane Katrina; and WHEREAS, Master Officer Gibson was presented with the Mason T. Chalkley Supervisory Award for Excellence in recognition his exhaustive knowledge of the law pertaining to automobile crash situations, his patience and expertise in firearms training of new recruits and his dedication to the Special Response Unit; and WHEREAS, Corporal Gibson served as Range Master for ten years, where he was directly responsible for firearms training for the entire police department, and he implemented new effective training methods and facilitated cost saving measures for replacement weapon purchases; and WHEREAS, Corporal Gibson achieved Master classification in the Enhanced Service Pistol Division (ESP) of the International Defensive Pistol Association, which is considered the hardest in which to obtain a Master ranking; and WHEREAS, Corporal Gibson served as the first Police Digital Evidence Coordinator where he was responsible for the administrative oversight of the Body Worn Camera program; and WHEREAS, Corporal Gibson was consistently recognized by his supervisors as a consummate professional who is very dedicated, innovative and committed to continuous improvement; and 21-344 6/23/2021 WHEREAS, Corporal Gibson is recognized for strong work ethic, his teamwork, and excellent communications and human relations skills, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Gibson has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Gibson has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Gibson's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors publicly recognizes Corporal Carlos E. Gibson, Jr. and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.1.g. RESOLUTION REQUESTING COMMONWEALTH TRANSPORTATION BOARD TO CHANGE THE NAME OF JEFFERSON DAVIS HIGHWAY LOCATED IN CHESTERFIELD COUNTY TO ROUTE 1 On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, On February 3, 2021, the Virginia House of Delegates voted to rename all remaining portions of Jefferson Davis Highway in Virginia to "Emancipation Highway" beginning on January 1, 2022; and WHEREAS, the bill was approved by the State Senate on February 25, 2021 and signed into law by Governor Ralph Northam; and WHEREAS, Section 33.2-213 of the Code of Virginia authorizes the Commonwealth Transportation Board (CTB) to give suitable names to state highways, bridges, interchanges, and other transportation facilities and change the names of any highways, bridges, interchanges, or other transportation facilities forming a part of the systems of state highways; and WHEREAS, Section 33.2-213 provides that the Virginia Department of Transportation shall place and maintain appropriate signs indicating the names of highways, bridges, interchanges, and other transportation facilities named by the CTB and requires that the costs of producing and placing such signs shall be paid by the localities in which they are located. 21-345 6/23/2021 NOW, THEREFORE, BE IT RESOLVED that Chesterfield County, in accordance with Section 33.2-213 of the Code of Virginia, does hereby request that the CTB rename the portion of Jefferson Davis Highway that lies within the boundaries of the County "Route 1". AND, BE IT FURTHER RESOLVED that Chesterfield County will assume the costs for the fabrication and installation of the signs for this naming. 3 Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.8.2. SET PUBLIC HEARING 12.B.2.a. TO CONSIDER A LEASE AMENDMENT WITH DOMINION AVIATION SERVICES, INC. FOR CONSTRUCTION OF AN AIRCRAFT HANGAR AT THE CHESTERFIELD COUNTY AIRPORT On motion of Ms. Haley, seconded by Mr. Ingle, the Board set the date of July 28, 2021, for a public hearing to consider a lease amendment with Dominion Aviation Services, Inc. for construction of an aircraft hangar at the Chesterfield County Airport. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.2.b. TO CONSIDER LEASES FOR INSTALLATION OF SOLAR POWER GENERATION EQUIPMENT ON COUNTY PROPERTY On motion of Ms. Haley, seconded by Mr. Ingle, the Board set the date of July 28, 2021, for a public hearing to consider leases for installation of solar power generation equipment on county property. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.2.c. TO CONSIDER ACCEPTANCE AND APPROPRIATION OF $51.4M FEDERAL ELEMENTARY AND SECONDARY SCHOOL EMERGENCY RELIEF III (ESSER III) FUNDS On motion of Ms. Haley, seconded by Mr. Ingle, the Board set the date of July 28, 2021, for a public hearing to consider acceptance and appropriation of $51.4 million in Federal Elementary and Secondary School Emergency Relief III (ESSER III) funds in FY2022. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. ) 21-346 6/23/2021 12.8.3. AWARD OF CONSTRUCTION CONTRACT 12.B.3.a. AWARD A CONSTRUCTION CONTRACT AND POTENTIAL CHANGE ORDERS AND APPROPRIATE RESERVES FOR THE FLEET AND RADIO SHOP CONSTRUCTION AND RENOVATION PROJECT Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.3.b. AWARD OF CONSTRUCTION CONTRACT FOR COUNTY PROJECT #19-0265, MIDLOTHIAN WATER TANK AND CHESDIN PUMP STATION BYPASS CONNECTIONS PROJECT On motion of Ms. Haley, seconded by Mr. Ingle, the Board authorized the Director of Procurement to award the construction contract to Waco, Inc. in the amount of $568,687 and execute all necessary change orders up to the full amount budgeted for the Midlothian Water Tank and Chesdin Pump Station Bypass Connections project. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.3.c. AWARD OF CONSTRUCTION CONTRACT FOR COUNTY PROJECT #20-0201, ANDERSON PUMP STATION VFD UPGRADES PROJECT On motion of Ms. Haley, seconded by Mr. Ingle, the Board authorized the Director of Procurement to award the construction contract to Waco, Inc. in the amount of $747,400 and execute all necessary change orders up to the full amount budgeted for the Anderson Pump Station VPD Upgrades project. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.3.d. AWARD OF CONSTRUCTION CONTRACT FOR THE ELEHARDT ROAD (RUTHERS ROAD/POCOSHOCK BOULEVARD TO ELMART LANE) IMPROVEMENT PROJECT On motion of Ms. Haley, seconded by Mr. Ingle, the Board authorized the Director of Procurement to (1) award a construction contract up to $4,000,000 to the lowest responsive and responsible bidder and (2) execute all necessary change orders up to the full amount budgeted for the Elkhardt Road (Ruthers Road/Pocoshock Boulevard to Elmart Lane) Improvement Project; and it appropriated $67,518 in anticipated VDOT reimbursements to reflect the full $2,948,480 of Smart Scale funding allocated to the project. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-347 6/23/2021 On motion of Ms. Haley, seconded by Mr. Ingle, the Board authorized the Director of Procurement to (1) award a construction contract up to $8,772,000 to the lowest responsive and responsible bidder and (2) approve all orders, up to the amount budgeted for the necessary change project; and it authorized the appropriation of $1,066,700 in Fleet/Radio Shop reserve funds. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.3.b. AWARD OF CONSTRUCTION CONTRACT FOR COUNTY PROJECT #19-0265, MIDLOTHIAN WATER TANK AND CHESDIN PUMP STATION BYPASS CONNECTIONS PROJECT On motion of Ms. Haley, seconded by Mr. Ingle, the Board authorized the Director of Procurement to award the construction contract to Waco, Inc. in the amount of $568,687 and execute all necessary change orders up to the full amount budgeted for the Midlothian Water Tank and Chesdin Pump Station Bypass Connections project. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.3.c. AWARD OF CONSTRUCTION CONTRACT FOR COUNTY PROJECT #20-0201, ANDERSON PUMP STATION VFD UPGRADES PROJECT On motion of Ms. Haley, seconded by Mr. Ingle, the Board authorized the Director of Procurement to award the construction contract to Waco, Inc. in the amount of $747,400 and execute all necessary change orders up to the full amount budgeted for the Anderson Pump Station VPD Upgrades project. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.3.d. AWARD OF CONSTRUCTION CONTRACT FOR THE ELEHARDT ROAD (RUTHERS ROAD/POCOSHOCK BOULEVARD TO ELMART LANE) IMPROVEMENT PROJECT On motion of Ms. Haley, seconded by Mr. Ingle, the Board authorized the Director of Procurement to (1) award a construction contract up to $4,000,000 to the lowest responsive and responsible bidder and (2) execute all necessary change orders up to the full amount budgeted for the Elkhardt Road (Ruthers Road/Pocoshock Boulevard to Elmart Lane) Improvement Project; and it appropriated $67,518 in anticipated VDOT reimbursements to reflect the full $2,948,480 of Smart Scale funding allocated to the project. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-347 6/23/2021 12.B.4. AUTHORIZE PARTICIPATION IN THE VIRGINIA RECREATIONAL TRAILS PROGRAM GRANT (RTP) AND AUTHORIZE THE COUNTY ADMINISTRATOR TO APPLY FOR THE GRANT, EXECUTE GRANT AGREEMENT, APPROPRIATE FUNDS, AND EXECUTE CONSTRUCTION CONTRACT AND POTENTIAL CHANGE ORDERS FOR THE BROWN AND WILLIAMSON CONSERVATION AREA PROJECT On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, under the provisions of Recreational Trails Program, [RTP], federal funding assistance is requested to aid in financing the cost of the construction and/or rehabilitation of recreational trails and trail related facilities; and WHEREAS, Chesterfield County considers it in the best public interest to complete the Brown and Williamson Conservation Area Recreational Trail Project described in the application, proposal description and environmental screening application; and NOW, THEREFORE, BE IT RESOLVED, that the County Administrator be authorized to make formal application to Department of Conservation and Recreation [DCR] for funding assistance; and WHEREAS, any fund assistance received be used for implementation and completion of Brown and Williamson Conservation Area Recreational Trail Project within the specified timeframe; and WHEREAS, Chesterfield County hereby certifies that project funding is committed and will be derived from Parks and Recreation Capital Improvement Program [CIP]; and WHEREAS, we acknowledge that we are responsible for supporting all non-cash commitments to this project should they not materialize; and WHEREAS, we are aware that the grant, if approved by the Federal Highway Administration, will be paid on an 80-20 reimbursement basis. This means we may only request payment after eligible and allowable costs have already been paid and remitted to our vendors and evidence of such has been provided to DCR in the format required by the project agreement; and WHEREAS, this resolution becomes part of a formal application to the Virginia Department of Conservation & Recreation; and WHEREAS, we acknowledge that we are responsible for compliance with the National Environmental Policy Act, Endangered Species Act, Historic Preservation Act and all applicable state and federal laws provided appropriate opportunity for public comment on this application; and WHEREAS, we acknowledge that appropriate opportunity for public comment has been provided on this application and evidence of such is a required component for approval; and this 21-348 6/23/2021 resolution was adopted by the Board of Supervisors during the meeting held on June 23, 2021 at the Chesterfield County Government Complex, Public Meeting Room, Chesterfield, Virginia 23832. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. / 12.8.5. ACCEPTANCE AND APPROPRIATION OF FEDERAL VICTIMS OF (V CRIME ACT (VOCA) REVENUE TO CONTINUE FUNDING 2 iULL- TIME POSITIONS IN THE DOMESTIC AND SEXUAL VIOLENCE RESOURCE CENTER (DSVRC) On motion of Ms. Haley, seconded by Mr. Ingle, the Board accepted and appropriated $49,622 in federal victims of Crime Act (VOLA) revenue to continue funding two full-time positions in the Domestic and Sexual Violence Resource Center (DSVRC). Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.8.6. JAIL MENTAL HEALTH CONTINUATION GRANT PY2022 On motion of Ms. Haley, seconded by Mr. Ingle, the Board authorized the County Administrator to accept and appropriate the FY2022 DCJS grant award of $324,073 for continuation of the Jail Mental Health Program at the Chesterfield County Jail. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.8.7. AUTHORIZE THE RECEIPT OF $139,237 IN ADDITIONAL FY2022 FUNDING FROM THE DEPARTMENT OF BEHAVIORAL HEALTH F DEVELOPMENTAL SERVICES AND 2 NEW FULL-TIME POSITIONS On motion of Ms. Haley, seconded by Mr. Ingle, the Board approved the receipt of funding and two additional full-time positions for the Community Services Board to expand Step 3 STEP VA Outpatient Behavioral Health Services. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.5.8. ACCEPT AND APPROPRIATE FEDERAL CORONAVIRUS RESPONSE AND RELIEF SUPPLEMENTARY APPROPRIATIONS ACT (CRRSA) GRANT TOTALING 5293.504 On motion of Ms. Haley, seconded by Mr. Ingle, the Board accepted and appropriated Federal Coronavirus Response and Relief Supplementary Appropriations Act (CRRSA) Grant Totaling $293,504 in FY2021. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-349 6/23/2021 12.B.9. AUTHORIZE A ONE-TIME WAIVER IN FY2021 OF THE ROLLOVER CAP ON DISTRICT IMPROVEMENT FUNDS TO MAKE AVAILABLE IN FY2022 FUNDS THAT WERE UNABLE TO BE SPENT DUE TO THE COVID-19 PANDEMIC On motion of Ms. Haley, seconded by Mr. Ingle, the Board authorized a one-time waiver in FY2021 of the rollover cap on District Improvement Funds (DIF) to make available in FY2022 funds that were unable to be spent due to the COVID-19 pandemic. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.10. APPROVAL OF COUNTY FY2021 YEAR-END ADJUSTMENTS AND RESERVE REQUESTS On motion of Ms. Haley, seconded by Mr. Ingle, the Board: 1. Authorized the County Administrator to assign to a revenue stabilization reserve all unspent, or otherwise unreserved, FY2021 appropriations that are in excess of the items detailed in the attached schedules; 2. Appropriated revenues and expenditures for specific programs as well as authorize reallocations among General Fund departments and related funds and make adjustments to revenues and expenditures as outlined on the attached Schedule A; 3. Appropriated revenues and expenditures and authorize other adjustments for specific programs, projects, and non -General Fund departments as outlined on the attached Schedule B; 4. Authorized the County Administrator to assign and reappropriate various revenues and unspent expenditures contingent upon positive results of operations as determined by the County's financial audit, as outlined on the attached Schedule C, and reserve all remaining funds for potential reappropriation during FY2022; additional requests to commit remaining funds will be brought to the Board of Supervisors following the financial audit. and S. Amended the FY2021 Appropriations Resolution as follows Schools Operating Fund Transfer from School Operating $(62,500) Transfer from CIP $62,500 Transfer from School Operating $(175,000) Transfer from Food Service $175,000 Total Change - J (It is noted Schedules A, B, and C are filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-350 6/23/2021 12.8.11. APPROVAL OF SCHOOLS FY2021 YEAR-END ADJUSTMENTS AND RESERVE REQUESTS On motion of Ms. Haley, seconded by Mr. Ingle, the Board: 1. Appropriated revenues and expenditures and authorized other adjustments for the school division as outlined in Schedule A, along with any other associated transfers required as a result of the requested actions; 2. Postponed assignment and re -appropriation of the reserve requests summarized in Schedule B until after the completion of the financial audit; 3. Assigned and re -appropriated the reserve requests as listed in Schedule C; and 4. Authorized the County Administrator to assign to a school revenue stabilization reserve all unspent, or otherwise unreserved, funds from FY2021 in excess of the $23.8 million summarized in Schedule B following the completion of the financial audit. (It is noted Schedules A, B, and C are filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.8.12. AUTHORIZE THE RECEIPT AND APPROPRIATION OF $8,383,893 IN FEDERAL EMERGENCY RENTAL ASSISTANCE (ERA) FUNDING FROM THE U.S. DEPARTMENT OF TREASURY FOR USE BY THE COUNTY TO SUPPORT COSTS ASSOCIATED WITH EMERGENCY RENT AND UTILITY RELIEF ASSISTANCE AND HOMELESSNESS PREVENTION On motion of Ms. Haley, seconded by Mr. Ingle, the Board authorized the receipt and appropriation of $8,383,893 in Federal Emergency Rental Assistance (ERA) funding from the U.S. Department of Treasury for use by the county to support costs associated with emergency rent and utility relief assistance and homelessness prevention. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.8.13. DESIGNATION OF CHESTERFIELD REVENUE SHARING PRn.TF.PTS On motion of Ms. Haley, seconded by Mr. Ingle, the Board approved Revenue Sharing Plan Options 1 and 2 (Attachment B) i and included the $10 million in sources and uses in the Capital ` Improvement Program. (It is noted a copy of Attachment B is filed with the papers of this Board.) And, further, the Board adopted the following resolution: 21-351 6/23/2021 WHEREAS, Section 33.2-357 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any locality for designations by the governing body of up to $10,000,000 in funds received by it during the current fiscal year for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; and WHEREAS, the Virginia Department of Transportation has notified the county that $5 million is the maximum amount of Chesterfield County funds that can be matched by the state during FY2023 and FY2024; and WHEREAS, the Chesterfield County Board of Supervisors will make available $5 million for the Chesterfield Revenue Sharing Program with the adoption of the FY2023 and FY2024 Appropriation Resolution and other Board action. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors appropriates and/or transfers $5 million to be matched by the State for the FY2023 and FY2024 Chesterfield Revenue Sharing Program. AND, BE IT FURTHER RESOLVED that the FY2021 matched funds be allocated to the following projects: $10,000,000 Woolridge Road (Rt. 288 - Old Hundred Road) Extension - $5,000,000-VDOT and $5,000,000 -County AND, BE IT FURTHER RESOLVED that the FY2024 matched funds be allocated to the following projects: $241,618 Woolridge Road (Rt. 288 - Old Hundred Road) Extension - $120,809-VDOT and $120,809 -County $2,000,000 Alverser Drive/Old Buckingham Road Roundabout - $1,000,000-VDOT and $1,000,000 -County $2,100,000 Turner Road/Jessup Road Roundabout - $1,050,000- VDOT and $1,050,000 -County $2,000,000 Route 360/Courthouse Road R -Cut - $1,000,000-VDOT and $1,000,000 -County $2,058,382 Matoaca Road/Woodpecker Road Roundabout - $1,029,191-VDOT and $1,029,191 -County $900,000 Dundas Road (Rt. 1 - Wentworth Street) Bike and Pedestrian Improvements - $450,000-VDOT and $450,000 -County $700,000 Edenberry Drive/Farnham Drive Mini Roundabout - $350,000-VDOT and $350,000 -County AND, BE IT FURTHER RESOLVED, that the County Administrator or Deputy County Administrator are authorized to execute all agreements and/or addendums for any approved projects with the Virginia Department of Transportation. And, further, the Board adopted the following resolution: 21-352 6/23/2021 J ' WHEREAS, Section 33.2-357 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any locality for designations by the governing body of up to $10,000,000 in funds received by it during the current fiscal year for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; and WHEREAS, the Virginia Department of Transportation has notified the county that $5 million is the maximum amount of Chesterfield County funds that can be matched by the state during FY2027 and FY2028; and WHEREAS, the Chesterfield County Board of Supervisors will make available $5 million for the Chesterfield Revenue Sharing Program with the adoption of the FY2027 and FY2028 Appropriation Resolution and other Board action. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors appropriates and/or transfers $5 million to be matched by the State for the FY2027 and FY2028 Chesterfield Revenue Sharing Program. AND, BE IT FURTHER RESOLVED that the FY2027 matched funds be allocated to the following projects: $2,000,000 Alverser Drive/Old Buckingham Road Roundabout - $1,000,000-VDOT and $1,000,000 -County $2,000,000 Turner Road/Jessup Road Roundabout - $1,000,000- VDOT and $1,000,000 -County $2,000,000 Route 360/Courthouse Road R -Cut - $1,000,000-VDOT and $1,000,000 -County $2,000,000 Matoaca Road/Woodpecker Road Roundabout - $1,000,000-VDOT and $1,000,000 -County $1,353,496 Dundas Road (Rt. 1 - Wentworth Street) Bike and Pedestrian Improvements - $676,748-VDOT and $676,748 -County $646,504 Edenberry Drive/Farnham Drive Mini Roundabout - $323,252-VDOT and $323,252 -County AND, BE IT FURTHER RESOLVED that the FY2028 matched funds be allocated to the following projects: $2,173,922 Alverser Drive/Old Buckingham Road Roundabout - $1,167,241-VDOT and $1,167,241 -County $2,000,000 Turner Road/Jessup Road Roundabout - $1,000,000- VDOT and $1,000,000 -County $2,000,000 Route 360/Courthouse Road R -Cut - $1,000,000-VDOT and $1,000,000 -County $2,000,000 Matoaca Road/Woodpecker Road Roundabout - $1,000,000-VDOT and $1,000,000 -County 21-353 6/23/2021 $1,426,078 Dundas Road (Rt. 1 - Wentworth Street) Bike and Pedestrian Improvements - $713,039-VDOT and $713,039 -County $400,000 Edenberry Drive/Farnham Drive Mini Roundabout - $200,000-VDOT and $200,000 -County AND, BE IT FURTHER RESOLVED, that the County Administrator or Deputy County Administrator are authorized to execute all agreements and/or addendums for any approved projects with the Virginia Department of Transportation. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.14. APPROVAL OF EXTENSION OF THE ROUTE 1 INCENTIVE POLICY On motion of Ms. Haley, seconded by Mr. Ingle, the Board approved an extension of the Route 1 Revitalization Incentive Program to December 31, 2021. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.8.15. STREET NAME CHANGE OF GRYPHON ROAD TO OLDE STONEGATE ROAD On motion of Ms. Haley, seconded by Mr. Ingle, the Board approved the renaming of Gryphon Road in Powderham, Section B, to Olde Stonegate Road. The Tax ID for the one affected parcel is 730718874300000 (2706 Gryphon Road). Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.3.16. ACCEPTANCE OF STATE ROADS On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests \ i the Virginia Department of Transportation to add the streets `•/ described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. 21-354 6/23/2021 AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Watermark - Kingsland Glen Drive - Phase IIA and Phase IIB Type Change to the Secondary System miles of State Highways: Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Kingsland Glen Drive, State Route Number 5445 From: 0.18 miles west of Crosswinds Boulevard, (Route 7594) To: 0.15 miles east of Roseville Drive, (Route 7513), a distance of 0.07 miles Recordation Reference: Deed Book 8157, Page 0998 Right of Way width (feet) = 70 • Kingsland Glen Drive, State Route Number 5445 From: 0.09 miles west of Crosswinds Boulevard, (Route 7594) To: 0.18 miles west of Crosswinds Boulevard, (Route 7594), distance of 0.09 miles. Recordation Reference: Deed Book 8157, Page 0998 Right of Way width (feet) = 70 • Kingsland Glen Drive, State Route Number 5445 ff From: 0.02 miles west of Crosswinds Boulevard, (Route 7594) To: 0.09 miles west of Crosswinds Boulevard, (Route 7594), a distance of 0.07 miles. Recordation Reference: Deed Book 8157, Page 0998 Right of Way width (feet) - 70 And, further, the Board adopted the following resolution WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of of gVir�inia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 21-355 6/23/2021 Project/Subdivision: Foxfield Section 3 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Swift Fox Drive, State Route Number 7288 From: 0.09 miles northwest of Trail Ride Drive, (Route 7289) To: Mossy Oak Road, (Route 8129), a distance of 0.03 miles Recordation Reference: Plat Book 219, Page 70 Right of Way width (feet) = 60 • Swift Fox Drive, State Route Number 7288 From: Mossy Oak Road, (Route 8129) To: 0.01 miles northwest of Mossy Oak Road, (Route 8129), a distance of 0.01 miles Recordation Reference: Plat Book 219, Page 70 Right of Way width (feet) = 60 Mossy Oak Road, State Route Number 8129 From: Swift Fox Drive, (Route 7288) To: 0.21 miles northeast of Swift Fox Drive, (Route 7288), a distance of 0.21 miles Recordation Reference: Plat Book 219, Page 70 Right of way width (feet) = 40 • Mossy Oak Road, State Route Number 8129 From: 0.21 miles northeast of Swift Fox Drive, (Route 7288) To: The end -of -maintenance, a distance of 0.01 miles Recordation Reference: Plat Book 219, Page 70 Right of Way width (feet) = 40 And, further, the Board adopted the following resolution WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 21-356 6/23/2021 Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Ellerby Drive, State Route Number 7765 From: 0.03 miles northeast of Glensford Drive, (Route 7764) To: Ellerby Place, (Route 8287), a distance of 0.03 miles Recordation Reference: Plat Book 268, Page 4 Right of Way width (feet) = 50 • Ellerby Drive, State Route Number 7765 From: Ellerby Court, (Route 8288) To: Old Westridge Drive, (Route 8198), a distance of 0.05 miles Recordation Reference: Plat Book 268, Page 4 Right of way width (feet) = 40 • Ellerby Drive, State Route Number 7765 From: Ellerby Place, (Route 8287) TO: Ellerby Court, (Route 8288), a distance of 0.05 miles Recordation Reference: Plat Book 268, Page 4 Right of Way width (feet) = 50 • Ellerby Drive, State Route Number 7765 From: Old Westridge Drive, (Route 8198) To: The cul-de-sac, a distance of 0.10 miles Recordation Reference: Plat Book 268, Page 4 Right of Way width (feet) = 40 • Old Westridge Drive, State Route Number 8198 From: Ellerby Drive, (Route 7765) To: 0.02 miles east, at the beginning of existing Old Westridge Drive, (Route 8198), a distance of 0.02 miles Recordation Reference: Plat Book 268, Page 4 Right of Way width (feet) = 40 • Old Westridge Drive, State Route Number 8198 From: Ellerby Drive, (Route 7765) To: The cul-de-sac, a distance of 0.04 miles Recordation Reference: Plat Book 268, Page 4 Right of Way width (feet) = 40 • Ellerby Place, State Route Number 8287 From: Ellerby Drive, (Route 7765) To: The cul-de-sac, a distance of 0.03 miles Recordation Reference: Plat Book 268, Page 4 Right of Way width (feet) = 40 • Ellerby Court, State Route Number 8288 From: Ellerby Drive, (Route 7765) To: The cul-de-sac, a distance of 0.05 miles Recordation Reference: Plat Book 268, Page 4 Right of Way width (feet) = 40 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and 21-357 6/23/2021 WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Willow Creek Section 5 Tvoe Chance to the Secondary Svstem miles of State Hiqhways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Lost Parrish Drive, State Route Number 8165 From: Avening Road, (Route 7588) To: Stone Church Drive, (Route 8289), a distance of 0.06 miles Recordation Reference: Plat Book 258, Page 35 Right of Way width (feet) = 44 Lost Parrish Drive, State Route Number 8165 From: Stone Church Drive, (Route 8289) To: The end -of -maintenance, a distance of 0.03 miles Recordation Reference: Plat Book 258, Page 35 Right of Way width (feet) = 44 • Lost Parrish Drive, State Route Number 8165 From: 0.02 miles south of Jordans Parrish Road, (Route 8162) To: Avening Road, (Route 7588), a distance of 0.13 miles Recordation Reference: Plat Book 258, Page 35 Right of Way width (feet) = 44 Avening Road, State Route Number 7588 From: Lost Parrish Drive, (Route 8165) To: Existing Avening Road, (Route 7588), a distance of 0.09 miles Recordation Reference: Plat Book 258, Page 35 Right of Way width (feet) = 40 • Stone Church Drive, State Route Number 8289 From: Lost Parrish Drive, (Route 8165) To: Longtown Drive, (Route 7678), a distance of 0.03 miles Recordation Reference: Plat Book 258, Page 35 Right of Way width (feet) = 44 21-358 6/23/2021 • Stone Church Drive, State Route Number 8289 From: Longtown Drive, (Route 7678) To: The cul-de-sac, a distance of 0.02 miles Recordation Reference: Plat Book 258, Page 35 Right of way width (feet) = 44 • Longtown Drive, State Route Number 7678 From: Stone Church Drive, (Route 8269) To: Longtown Court, (Route 8290), a distance of 0.08 miles Recordation Reference: Plat Book 258, Page 35 Right of Way width (feet) = 44 • Longtown Drive, State Route Number 7678 From: Longtown Court, (Route 8290) To: Longtown Loop, (Route 8291), a distance of 0.05 miles Recordation Reference: Plat Book 258, Page 35 Right of Way width (feet) = 44 • Longtown Drive, State Route Number 7678 From: Longtown Loop, (Route 8291) To: Longtown Loop, (Route 8291), a distance of 0.02 miles Recordation Reference: Plat Book 258, Page 35 Right of Way width (feet) = 44 • Longtown Drive, State Route Number 7678 From: Longtown Loop, (Route 8291) To: Existing Longtown Drive, (Route 7678), a distance of 0.04 miles Recordation Reference: Plat Book 258, Page 35 Right of Way width (feet) = 44 • Longtown Court, State Route Number 8290 From: Longtown Drive, (Route 7678) To: The cul-de-sac, a distance of 0.04 miles Recordation Reference: Plat Book 258, Page 35 Right of Way width (feet) = 40 • Longtown Loop, State Route Number 8291 From: Longtown Drive, (Route 7676) To: Longtown Drive, (Route 7678), a distance of 0.04 miles Recordation Reference: Plat Book 258, Page 35 Right of Way width (feet) = 65 Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.C. TRANSFER $5 MILLION TO THE EDA TO PURCHASE PROPERTY COMMONLY KNOWN AS SOUTHSIDE SPEEDWAY Mr. Garrett Hart, Director of Economic Development, provided the Board with an overview of the opportunity to acquire the former Southside Speedway property. He provided details of the purchase of three parcels totaling 47,139 acres on Genito Road and Oak Lake Boulevard. He stated the purchase price is $4.5 million including a six percent commission. He further stated the property is zoned C-5, which is the highest and heaviest commercial zoning in the county. 21-359 6/23/2021 In response to Ms. Haley's request for examples of C-5 zoning, Mr. Hart stated C-5 zoning would allow heavy retail operations such as car sales, car shops, engine mechanics, manufacturing, machine shops, sheet metaling rolling, wire manufacturing, umbrella manufacturing, recycling, compounding of paper, and mini storage. He further stated there are hundreds of items that could go there. He then reviewed the goals of acquiring the property, which are to enhance the experience for citizens living in the area and using River City Sportsplex; enhance the experience for visitors to River City Sportsplex; and increase the tax base and create jobs. He stated another goal is to protect the area from non -complementary C-5 uses. He further stated through this transaction, the Board would control how the property is developed and used in the future. He stated this would be a public process which would allow citizens to provide input on the property's use. He further stated should the property go on the open market and be sold to a private developer who intends to take advantage of the C- 5 zoning, there is no requirement for a public hearing or community meeting. He stated the county's purchase of the property would allow for citizen input, but a private sector transaction would not. He further stated the next goal is to honor the history of Southside Speedway, which is one of the county's oldest tourism attractions. He stated the last goal, as with all property acquisitions, is to recoup the county's investment. He further stated the goal is to incentivize the private sector to create a tax base and jobs, not compete with the private sector on real estate. He then discussed the next steps of the acquisition, the first of which is to work with Parks and Recreation, Planning staff, the Planning Commission, and the Board of Supervisors on a plan of development. He stated this process will take as long as the Board wishes, and it will involve community meetings and public hearings. He further stated the Planning Commission and Planning staff are working on a Genito Small Area Plan update to the Comprehensive Plan, and this property and its future uses will become part of that discussion. He stated this will most likely be the first opportunity for citizens to provide input on the future uses of the property. He further stated should the Board decide the uses require rezoning, the rezoning process will provide multiple opportunities for the public to provide input on the redevelopment and use of the property. In response to Mr. Winslow's question relative to how the county became aware of the property being on the market, Mr. Hart stated the property was initially under contract by Crescent Development who was considering a multi -family, primarily residential use on the property. He further stated input from Economic Development was required in order to downzone the property. He stated the developer contacted Economic Development, the Planning Commissioner, Mr. Winslow, and Planning staff who concurred that a residential community encircled by industrial uses would not align with the Comprehensive Plan. He further stated the company decided it could not develop the property as it intended, and then discussions began about the county's interest in purchasing the property. He stated the Economic Development Authority (EDA) would be the tool to accomplish the task. 21-360 6/23/2021 In response to Mr. Winslow's question about the future use of the property, Mr. Hart stated nothing has been predetermined. He further stated the property has opportunity, but it would be the vision of the Board to determine how the opportunity is used. Mr. Winslow expressed appreciation for Mr. Hart's mention of the Genito Special Focus Area Plan. He stated there are a number of different land uses in the area, and he credited Ms. Gloria Freye, Clover Hill District Planning Commissioner and Chair of the Planning Commission, for directing staff to make it a much more visibly pleasing area with the goal of raising property values. He further stated he believes it will be a nice community project after receiving citizen input. Ms. Haley acknowledged the many citizens committed to saving Southside Speedway. She stated there is nothing in the purchase that would prohibit the Board from looking at an opportunity to continue the speedway or some type of venue that expands on it. She further stated the county's purchase would allow the Board to control the opportunities and receive citizen input. She expressed appreciation for the interest and looked forward to community conversations. Mr. Hart concurred and stated if the Board wishes to investigate the continuation of the operation of the facility, it would be his role to assist anyone who wishes to present that opportunity to the Board. In response to Mr. Ingle's request for clarification of Mr. Hart's role, Mr. Hart stated he was speaking as the Director of Economic Development reporting on the transaction. He further stated the EDA would be the tool to purchase the property. In response to Mr. Ingle's question relative to the EDA's role in the transaction, Mr. Hart concurred that the EDA would only become involved if the Board asked it to facilitate the purchase and, until then, it has no role in the transaction. Mr. Ingle stated he has heard from at least one group interested in preserving the racetrack, and he has received assurances from Board members and the Department of Economic Development that the racetrack use has not been prohibited if a way can be found to make it work. He further stated the Board does not want a defunct racetrack but having a viable racetrack that could also serve as a concert venue or some other asset to enhance River City Sportsplex is not prohibited. Mr. Hart concurred and stated additional opportunities like The Lake and other venues that citizens and visitors could enjoy while participating in tournaments is a goal for the whole area. Mr. Ingle stated he received a question relative to why the item was originally on the Consent Agenda. He further stated at the time it was placed on the Consent Agenda, the Board did not ascertain that there would be concern from the citizens. He stated once the Board became aware of citizen concerns and the need for further explanation, the Board agreed to move the 21-361 6/23/2021 item from the Consent Agenda. He further stated he received another question relative to who requested the purchase. Mr. Hart concurred that the request came from the current contract holder. He stated the county has a contract with the current contract holder to assume the existing contract. Mr. Hart further concurred that the current contract holder reached out to the county. In response to Mr. Ingle's question relative to why public comment was not allowed, Mr. Mincks stated the decision before the Board was not a public comment item, nor was it a public hearing item. He further stated there will be other discussions that will indeed involve the public, but this particular item does not require that. He stated there were a variety of decision items on the agenda that were not open for discussion, and the purchase of the Southside Speedway property happened to be one of them. He further stated based on the commitment voiced by the Board, there will be discussions with the public at the appropriate time. Mr. Ingle stated he received a question relative to the definition of the EDA facilitating the transaction. He further stated the ERA's role is to help with financing or facilitating any kind of transaction that a private entity would come to ask them for help with financing. Mr. Hart concurred with Mr. Ingle's definition. Mr. Ingle stated the EDA would facilitate any type of acquisition of property that a Board member or the Board would direct them to look at to target new businesses to increase the tax base. Mr. Hart concurred. Mr. Ingle stated that is really the full role of the EDA in this transaction. Mr. Hart concurred and stated the ERA's role is to assist the Board in creating jobs, increasing capital investment, and helping businesses, all of which is accomplished through financing, development activities, and incentives. He further stated as with all real estate transactions, the EDA is assisting at the request of the Board to do the real estate transaction. In response to Mr. Ingle's question relative to when the tax dollars would be recovered and how long the process should take, Mr. Hart stated it depends on many factors. By way of example, he discussed Cloverleaf Mall, which took five years to figure out the development contract before it could be sold. He stated working with the public, working on the rezoning case, getting community input, issuing a request for information (RFI), soliciting developers, and getting the right developer in place took five years. He further stated Kroger broke ground 36 months later for a total of eight years. He stated depending on what process the Board wants to use for developing the parcel, it could take one or two years which would be the starting point. He further stated the purchase 21-362 6/23/2021 price is a fair purchase price, the value of the property is just above the purchase price, and the property is positioned to sell very quickly if the Board chooses. Mr. Hart stated Mr. Ingle's remarks were all correct, and it was a fair price. He further stated eight comparable properties `` were analyzed for similar sales in the last three years, and the lowest price was $118,000 per acre while the highest price was approximately $396,000 per acre. He stated the average was approximately $160,000 per acre, and the county is paying under $100,000 per acre. Mr. Ingle stated the number he had was $92,462 per acre, to which Mr. Hart agreed. In response to Mr. Carroll's question relative to what would happen if the county chose not to purchase the property, Mr. Hart stated the county is under contract to assume the contract that closes at the end of June, and there is a $100,000 deposit at risk. Mr. Carroll stated by purchasing the property, the county would be preventing another purchaser from destroying Southside Speedway and would be giving the community the opportunity to provide input. He further stated there would be not only a public hearing, but also community meetings. He stated if there was an entity interested in revitalization of Southside [ Speedway, that would be an opportunity for them too. He further stated if the county does not purchase the property, supporters of Southside Speedway could be disappointed if a different purchaser levels the track and does something else with the property. 21-363 6/23/2021 In response to Mr. Ingle's question, Mr. Hart concurred the property is open to anyone who wants to purchase it. He stated once the Board determines what it wants on the property, it is an open market. He further stated the Board would want an open market in order to get the highest and best response. Mr. Ingle stated he received a question relative to who determines the appropriate use of the property. He further stated the Board makes the vote, but it does so in conjunction with listening to the citizens and in consultation with the community. He stated he received a question relative to the assessed value versus the contract price. He further stated he was told by a citizen that the assessed value is $1.7 million, and the county is looking to purchase the property for $4.5 million. He stated he understood the assessed value was based on today's use with today's facilities under today's zoning, and it was also worth what someone is willing to pay for it. He further stated the current contract was originally written for $6,360,725 for 42.096 acres, and the new contract is for $4.5 million and $270,000 in commissions for 47.139 acres, which is significantly under what someone else was willing to pay. He stated they would have had to have a different use, and the Board would not have allowed it, which does affect the price and is why it came down. He inquired of Mr. Hart if he had stated any of that incorrectly. Mr. Hart stated Mr. Ingle's remarks were all correct, and it was a fair price. He further stated eight comparable properties `` were analyzed for similar sales in the last three years, and the lowest price was $118,000 per acre while the highest price was approximately $396,000 per acre. He stated the average was approximately $160,000 per acre, and the county is paying under $100,000 per acre. Mr. Ingle stated the number he had was $92,462 per acre, to which Mr. Hart agreed. In response to Mr. Carroll's question relative to what would happen if the county chose not to purchase the property, Mr. Hart stated the county is under contract to assume the contract that closes at the end of June, and there is a $100,000 deposit at risk. Mr. Carroll stated by purchasing the property, the county would be preventing another purchaser from destroying Southside Speedway and would be giving the community the opportunity to provide input. He further stated there would be not only a public hearing, but also community meetings. He stated if there was an entity interested in revitalization of Southside [ Speedway, that would be an opportunity for them too. He further stated if the county does not purchase the property, supporters of Southside Speedway could be disappointed if a different purchaser levels the track and does something else with the property. 21-363 6/23/2021 Mr. Hart stated based on the volume of requests for Industrial properties with 100,000- or 200,000 -square -foot buildings for warehouse and distribution, he could see the property being sold very quickly. Mr. Carroll stated some other properties such as Meadowville Landing have been flying off the shelf, and purchasers have been building big warehouses and bringing jobs and materials to the county. Mr. Hart stated properties of this type sell quickly once they go on the market. He further stated he could not say what the purchaser would use the property for, but with the current C- 5 zoning he would expect to see flex industrial or office or flex warehouse on the property very quickly, and it would probably go to the group willing to pay the current owners the highest price. Mr. Carroll stated it would be prudent for the Board to intervene and avoid a situation where the community would not have any input on what happens with the property. He further stated he was asked by several people to defer Board action, but he did not want to lose the opportunity and risk the property getting leveled by another purchaser. He asked the Southside Speedway supporters present in the audience to stand, and he noted there were many supporters present. He expressed appreciation for their interest and stated he looks forward to community input in the future. On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved the transfer of up to $5 million to the Economic Development Authority to support the purchase of property commonly known as Southside Speedway. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.D. REVISIONS TO 2021 RULES OF PROCEDURE TO INCORPORATE BEST PRACTICES UTILIZED DURING COVID-19 EMERGENCY Dr. Casey stated the pandemic necessitated a way for citizens to provide input without attending Board meetings in person and, accordingly, a digital meeting portal was created to receive citizen comments. He further stated because the declaration of local emergency would be expiring soon and the Continuity of Government ordinance would be subsiding in the next few months, the Board must revise its Rules of Procedure to continue receiving citizen comments through the digital meeting portal. He stated the revisions do not change the timelines and requirements for citizens wishing to provide comments in person. Mr. Holland stated the revisions enhance communications and the sharing of information with the Board prior to the meeting. Ms. Haley referenced Section 9b of the Rules of Procedure which state a person who represents an organization may speak once at a public hearing for up to five minutes but only if i) three or more members of the organization are present at the public 21-364 6/23/2021 hearing, and ii) no member of the organization speaks at the public hearing other than the representative. She stated she received a concern inquiring about what would happen if everyone from the organization wanted to speak. She clarified if everyone from the organization wanted to speak, each person would get three minutes. She stated if there is a collective message from an organization, one person would get five minutes to present the collective message on behalf of the group. Mr. Mincks concurred with Ms. Haley's explanation. Dr. Casey clarified that the process for a representative speaking on behalf of an organization was already in the existing Rules of Procedure. Mr. Mincks stated there is no limitation on the number of comments that may be received through the digital meeting portal and it can always be used in an unlimited way. Mr. Carroll stated the digital meeting portal was very helpful during the pandemic, and he believes it is important to continue it. He further stated Section 9b of the Rules of Procedure referenced by Ms. Haley was added by this current Board at the beginning of its term in 2020. 13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Doris Knick addressed the Board relative to medical apartheid, mask mandates, and vaccine mandates. Ms. Brenda Stewart addressed the Board relative to her experience with the Board of Equalization and her appeal of the assessment of her family farm. Mr. Mike Uzel addressed the Board relative to the qualifications of the Real Estate Assessor. He expressed his concerns about citizens not being allowed to speak on items pulled from the Consent Agenda. At Mr. Holland's request, Mr. Minks reiterated his explanation of why some items allow for citizen comments while others do not. He stated the vast majority of items on the agenda are for Board decision without public comment or public hearing. With regard to the Southside Speedway item, he stated the Board has been very clear about committing to public involvement and public comment. 21-365 6/23/2021 On motion of Mr. Carroll, seconded by Mr. Winslow, the Board adopted amendments to the 2021 Rules of Procedure of the Board of Supervisors, as submitted, to provide for the receipt of citizen comments via the Board's digital meeting portal. (It is noted a copy of the amended Rules of Procedure are filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Doris Knick addressed the Board relative to medical apartheid, mask mandates, and vaccine mandates. Ms. Brenda Stewart addressed the Board relative to her experience with the Board of Equalization and her appeal of the assessment of her family farm. Mr. Mike Uzel addressed the Board relative to the qualifications of the Real Estate Assessor. He expressed his concerns about citizens not being allowed to speak on items pulled from the Consent Agenda. At Mr. Holland's request, Mr. Minks reiterated his explanation of why some items allow for citizen comments while others do not. He stated the vast majority of items on the agenda are for Board decision without public comment or public hearing. With regard to the Southside Speedway item, he stated the Board has been very clear about committing to public involvement and public comment. 21-365 6/23/2021 Mr. Carl Schwendeman addressed the Board relative to funding for the repair of medians and sidewalks along Route 60 and the Southport district. Ms. Haley encouraged Mr. Schwendeman to email her so she could provide him with information on the anticipated work. 14. DEFERRED ITEMS 21-366 6/23/2021 14.A. TO CONSIDER THE ISSUANCE BY THE HARRISONBURG REDEVELOPMENT AND HOUSING AUTHORITY OF UP TO $19,000,000 OF ITS MULTIFAMILY RESIDENTIAL RENTAL AFFORDABLE HOUSING FACILITY REVENUE BONDS TO FINANCE THE ACQUISITION, CONSTRUCTION, AND EQUIPPING OF THE DEVELOPMENT (BELLWOOD CROSSING) Mr. Dan Cohen, Director of Community Enhancement, stated this date and time has been advertised for a public hearing for the Board to consider the issuance by the Harrisonburg Redevelopment and Housing Authority of up to $19,000,000 of its multifamily residential rental affordable housing facility revenue bonds to finance the acquisition, construction, and equipment of the Bellwood Crossing development at 8075 Jefferson Davis Highway. He provided details of the resolution which must be adopted by the Board in accordance with the Virginia Code. Mr. Holland called for public comment. Mr. Charlie Heritage, Managing Partner of South Creek Development and one of the owners of Bellwood Crossing, LLC, provided the Board with a rendering of the proposed development. He provided details of military and trade positions that would qualify to live in the new residences. He stated replacing the junkyard with high quality housing at rents below market would create over $375,000 per year in disposable income within the corridor which would attract additional investment in the corridor. He discussed requests made by the Jefferson Davis Association (SDA) to add 10 one - bedroom residences, decrease three-bedroom residences, and work with Planning to allow additional improvements within the open space. He stated in response to JDA's requests, they added 18 one -bedroom residences and reduced the number of three- bedroom residences; they expressed willingness to work with Planning staff to add amenities to the open space area to the extent permitted by Planning; they added 10 market rate residences with no income restrictions, with the remainder of residences at 60 percent area median income (AMI); they added an initiative for veterans and their family members for 50 percent of the residences; and they will lease up to 10 residences to the Chesterfield County Community Services Board (CSB). He encouraged the Board to adopt the resolution supporting the provision of high-quality housing at lower rents to create disposable income. Ms. Renae Eldred with the JDA expressed concerns relative to the amount of affordable housing the county has in one area. She stated the goal is to revitalize and bring the area up. She further stated the JDA is not against affordable housing 21-366 6/23/2021 but is against the concentration of people without disposable income. Mr. Phil Cunningham with the JDA expressed concerns relative to the saturation of affordable housing in the Jefferson Davis corridor and Bermuda District. He stated the JDA board was opposed to the type funding for this project. He encouraged the Board to deny the applicant's request. Ms. Virginia Santos with the Better Housing Coalition and a resident of the Bermuda District expressed support for the project. Ms. Kim Marble with the Route One Association for Revitalization (ROAR) stated this process has illuminated concerns with the overlay ordinance such as the elimination of public input until the very end. She expressed concerns with the funding source for the project and the overlay. Mr. Jeff Geiger, representing the applicant, stated the opposition focused on affordability, incomes, and concentration of poverty, and Virginia law does not allow for consideration of those items in terms of these votes. He further stated the Board would be voting on a resolution stating safe housing is needed. He stated the project provides not only safe but high-quality housing at rents below market rate to create disposable income in the corridor. with regard to the question of funding, he affirmed the funding would be in place for 30 years. He discussed efforts to work with the SDA. He asked the Board to approve the resolution. There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Carroll, the Board denied the request to adopt a resolution affirming the issuance by the Harrisonburg Redevelopment and Housing Authority of up to $19,000,000 of its Multifamily Residential Rental Affordable Housing Facility Revenue Bonds to Finance the Acquisition, Construction, and Equipping of the Development (Bellwood Crossing). Mr. Ingle: Aye Mr. Carroll: Aye Ms. Haley: Aye Mr. Winslow: Aye Mr. Holland: Aye Mr. Holland stated he wants to see improvements in the overlay process. He expressed his hope that this is not a continuing situation in the county and that there would be input at the beginning, not the end, of the process. 21-367 6/23/2021 15. FOLLOWING ORDER: - WITHDRAWALS/DEFERRA', WHERE THE APPLICANT ACCEPTS THE RECOMM THERE IS NO OPPOSITION - CASES WHERE T'. NOT ACCEPT THE RECOMMENDATION AND/OR T'. OPPOSITION WILL BE HEARD AT SECTION 18 Ms. Sara Hall stated for each case on the consent agenda, staff received written confirmation from the applicant that they are in agreement with the conditions or proffers contained within the staff report, and they confirmed the conditions or proffers are reasonable under state law. gnemntiF In Dale Magisterial District, the Chesterfield County Board of supervisors requests conditional use to permit a private school and conditional use planned development to permit exceptions to ordinance requirements and development standards and amendment to zoning district map in a Residential (R-7) District on 34.61 acres known as 6511 Belmont Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate Suburban Residential II use (2 to 4 dwellings per acre). Tax ID 768-688-2968. Ms. Hall presented a summary of Case 20SN0516. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. \ Mr. Holland called for public comment. `+ Ms. Vickie Stitzer, the Chair of the Board of Directors of Richmond Christian School, expressed appreciation to the Board for consideration of the case. There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Ms. Haley, the Board approved Case 20SN0516 and accepted the following proffered condition: 1. The Textual Statement dated May 10, 2021 shall serve as the master plan for the site. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0546 In Midlothian Magisterial District, Westchester Towns Development Company, LLC requests amendment of zoning approval (Case 06SN0191) to permit residential townhouse use and amendment of zoning district map in a General Industrial (I- 2) District on 13.5 acres fronting in two (2) places for approximately 900 feet along the west line of Watkins Centre 21-368 6/23/2021 Parkway, 1,150 feet north of Midlothian Turnpike. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Regional Mixed Use. Tax IDs 716-712-0421; 716-713-4302 and 5621; and 717-712 Part of 1910. Mr. Holland called for public comment Mr. Carl Schwendeman requested the owner of the Watkins Centre to build a bike path or sidewalk from the intersection of Watkins Centre Parkway to James View Drive. There being no one else to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Ingle, the Board approved Case 21SN0546 and accepted to the following proffered conditions: The property owner and applicant in this rezoning case ("Applicant"), pursuant to Section 15.2-2298 of the Code of Virginia (1950, as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property under consideration (the (+' "Property") will be developed according to the following proffers if, and only if, the rezoning request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the Applicant, the proffers shall immediately be null and void and of no further force or effect. Ms. Hall presented a summary of Case 21SN0546. She stated staff shall be considered the Master Plan. (P) received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff the final subdivision plan depending on the final soil report. studies, RPA lines, wetlands, road design, lot locations, planting locations and types, amenity locations, Mr. Gillies stated the applicant submitted written acceptance Conceptual Layout shall be approved by the Planning of the conditions. Commission at the time of plans review. (P) 3. Architecture. (P) Mr. Holland called for public comment Mr. Carl Schwendeman requested the owner of the Watkins Centre to build a bike path or sidewalk from the intersection of Watkins Centre Parkway to James View Drive. There being no one else to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Ingle, the Board approved Case 21SN0546 and accepted to the following proffered conditions: The property owner and applicant in this rezoning case ("Applicant"), pursuant to Section 15.2-2298 of the Code of Virginia (1950, as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property under consideration (the (+' "Property") will be developed according to the following proffers if, and only if, the rezoning request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the Applicant, the proffers shall immediately be null and void and of no further force or effect. appearance shown on the illustrative architectural 21-369 6/23/2021 1. Master Plan. The Textual Statement dated May 6, 2021 shall be considered the Master Plan. (P) 2. Conceptual Layout. The site shall be developed in general conformance with the conceptual layout depicted on Exhibit A attached hereto ("Conceptual Layout"). The Conceptual Layout is conceptual in nature and may vary in the final subdivision plan depending on the final soil studies, RPA lines, wetlands, road design, lot locations, planting locations and types, amenity locations, pedestrian connection locations, and other engineering or design reasons. Any other substantial change to the Conceptual Layout shall be approved by the Planning ` Commission at the time of plans review. (P) 3. Architecture. (P) a. Development of townhome buildings shall be in general conformance with the architectural appearance shown on the illustrative architectural 21-369 6/23/2021 elevations shown on Exhibit B, or another architectural appearance approved by the Planning Commission at the time of plans review and approval or subsequent thereto upon request by the owner of the Property. The illustrative elevations are conceptual in nature and may vary at the time of plans review. For example, the location of materials, types of material, use of stoops, and architectural detailing may change from building to building. b. The rooftop decks shown shall only be incorporated into the townhome units in accordance with the following sentence. Rooftop decks, as generally illustrated on Exhibit B, shall be required on a minimum of fifty (50%) percent of the townhome units located on the eastern side of the eastern roundabout shown on the Conceptual Layout and on a minimum of twenty-five (25%) percent of the townhome units in the remainder of the project. c. Sixteen foot (16') wide units shall only be incorporated into a townhome building in the following manner: (i) no more than two (2) sixteen foot (16') wide units in a four (4) unit building or less; (ii) no more than two (2) sixteen foot (16') wide units in a five (5) unit building; and (iii) no more than three (3) sixteen foot (16') wide units in a building with six or more units in the townhome building, unless otherwise approved at the time of plans review. d. "Major Architectural Feature" shall mean any one of the following: color palette, masonry material, design of siding (e.g. lap, shake, panels of different design), location of masonry material, whether a rooftop deck is used on a unit, front entry or side entry for a unit, whether a box or bay window is used on a unit, and the location of a box or bay window on a unit. e. Units of the same width that are adjacent to each other in the same building shall have Different Unit Elevations. "Different Unit Elevations" means that when comparing the two unit elevations at least one Major Architectural Feature shall be different. f. Buildings that have adjacent side elevations or buildings that have front elevations facing each other across a street shall have Different Building Elevations. "Different Building Elevations" means that when comparing the two building elevations at least three Major Architectural Features shall be different. g. Differences in building or unit elevations shall not be determined based on muttons, mullions, trim and other architectural details that are not a Major Architectural Feature. 21-370 6/23/2021 4. Materials. Acceptable siding materials include brick, brick veneer, stone, stone veneer, cultured stone, tilt - up panels, tile, fiber cement siding (such as HardiPlank, HardieShingle, and HardieTrim), or other masonry materials, or engineered wood siding (such as LP SmartSide). Dutch lap, plywood, and metal siding are not permitted. Other materials may be used for parapets, cornices, surrounds, trim, architectural decorations, and other design or architectural elements. No vinyl siding /' shall be permitted. Roofing material for sloped roofs l`r shall be standing seam metal, dimensional architectural shingles, or better with a minimum of 30 -year warranty. (P) Front Elevations. On each townhome building, the exterior portions of the front building wall surface, excluding windows, doors, breezeways, gables, box bays and other architectural design features, shall be constructed with a minimum of fifty percent (50%), in the aggregate, masonry material, such as brick, brick veneer, stone, cultured stone, stone veneer, or another masonry material. (P) 6. High Visibility Side Elevations. The Conceptual Layout identifies certain lots that are required to have a high visibility side elevation. A high visibility side elevation shall employ design features to embellish the side facade. The design features employed shall include: (i) a minimum of fifty percent (50%) of the exterior portion of the side elevation building wall surface, excluding windows, doors, breezeways, gables and other architectural design features and (ii) at least one of the following design elements: gables, dormers, shutters, other architectural features or the use of enhanced landscaping to reinforce the streetscape and minimize the view of the side of the units with shade trees, fences, garden walls, hedges, shrubs, etc., to help define the side yard and street edge. (P) Utilities. Public water and wastewater systems shall be used. (U) Wastewater Capacity. The owner of the Property shall perform a hydraulic analysis of the County's adjacent wastewater pipes to verify adequate capacity exists prior to site plan approval. Any capacity related improvements required to support the demands of this project shall be reflected on the site plan and will be the responsibility of the owner of the Property. (U) 9. Street Trees. Street trees shall be planted along the roads as generally shown on the Conceptual Layout with a maximum average spacing of forty (40) feet on center. In the event of conflicts with utilities, easements, sightlines, entrances and other conflicts, the required spacing shall be increased. (P) 10. Exterior Lighting. Pedestrian scale light fixtures not exceeding twenty feet (20') in height shall be located in the locations generally shown on the Conceptual Layout. 21-371 6/23/2021 Each townhome lot shall have a hard -wired, front yard post lamp employing a photoelectric cell, instead of a switch. (P) 11. Pocket Parks. The pocket parks shown on the Conceptual Layout shall be improved with landscaping, walkways, and benches, in general conformance with hardscape improvements design illustrated on the Conceptual Layout, which designs are conceptual in nature and the actual hardscape improvements may vary in detail, unless another hardscape improvement design is approved at the time of plans review and approval. The landscaping for the pocket parks shall be submitted with the landscape plan at the time of plans review. The landscaping for the pocket parks shall at a minimum create grass areas with trees with at least two perimeter planting beds with shrubs and the hardscape improvements generally shown on the Conceptual Layout, but at least two of the pocket parks shall be designed with perimeter shrubbery to enclose the pocket park. The paseos shown on the Conceptual Layout shall be improved with landscaping and walkways, in general conformance with the design illustrated as the Conceptual Layout, which are conceptual in nature and the actual improvements may vary in detail, unless another improvement design is approved at the time of plans review and approval. In addition, the owner of the Property may add landscaping to shorten views of commercial areas as shown on the landscape plan to be submitted at the time of plans review. (P) 12. Ouen Snace Between Townhomes and Main Street Commercial The common area located between the commercial j development fronting on Main Street and the townhome lots J located immediately to the west of the commercial development fronting on Main Street shall be planted using the plant types and plant spacing identified in Perimeter Landscape B. The plant spacing and plant types may be adjusted to accommodate utility installations and other improvements as shown on the submitted landscape plan at the time of plans review. (P) 13. Optional Fencing. In the event fencing is used in common areas to define the transition from neighboring commercial uses to the residential uses in the project, this fence shall be black, decorative and transparent in design, such as a fence made of low maintenance material designed to look like a wrought iron fence. (P) 14. Gold's Gym Sidewalk. If the owner of the parcel of land identified as GPIN 717-712-1910 provides land at no cost to the owner of the Property, then the owner of the Property shall construct an approximately three foot (31) wide to four foot (4') wide sidewalk along the west side of WC Commons Drive between WC Main Street and the southern property line of the portion of the project that is bounded on the north and east sides by WC Commons Drive. This sidewalk shall be constructed against the curb with no required utility strip located between the curb and the sidewalk. This sidewalk shall be constructed over or around existing improvements with no obligation 21-372 6/23/2021 to relocate any utilities or other improvements. In the event the sidewalk cannot be constructed over or around existing improvements without relocation, the County or a third party shall either pay the relocation cost or the owner's obligation under this proffer shall be null and void. In the event a handrail is required along any portion of the sidewalk, the sidewalk design required by this proffer shall be modified to remove the requirement for the handrail. If the sidewalk design cannot be physically or legally modified, then the owner's obligation under this proffer shall be null and void. 15. Screening of HVAC Units. HVAC units located on the roof shall be screened from view from the adjacent public right of way. HVAC units located on the ground shall be screened from view by landscaping or low maintenance material, but if the HVAC unit is located in the rear yard between driveways then this required screening shall be provided only on the side of the unit facing the alley. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0589 In Bermuda Magisterial District, Casey Paminiano requests rezoning from Residential (R-7) to Corporate Office (0-2) and amendment of zoning district map on 0.52 acre known as 3815 Hundred Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Office/Residential Mixed Use. Tax IDs 791-655-2183 and 2789. Ms. Hall presented a summary of Case 21SN0589. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Ms. Haley, the Board approved Case 21SN0589 and accepted the following proffered condition: 1) Prior to commencing the operation of a business on the subject property, required site plan, and building permits for site required improvements will be obtained. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-373 6/23/2021 21SNO603 In Midlothian Magisterial District, Sean Woehrle requests amendment of zoning approval (Case 05SN0249) to modify development standards, relative to tree preservation strip and setback, and amendment of zoning district map in a Residential (R-15) District on 0.68 acre known as 3625 Stone Harbor Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Low Density Residential use (Maximum of 1 dwelling per acre). Tax ID 726-726-2575. Ms. Hall presented a summary of Case 21SNO603. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Ingle, the Board approved Case 21SNO603 and accepted the following proffered conditions: 1. Use and Location. The proposed pool and patio, as depicted in Exhibit A, and any drainage improvements designed to enhance the on-site drainage shall be permitted to be constructed within the tree preservation strip and setback. These improvements shall be no closer than 18 feet from the rear property line and no additional improvements shall be permitted within the tree preservation area. (P) 2. Landscaping Screening. With the exception of the pool and patio encroachment as depicted in Exhibit A, the area within the recorded tree preservation strip shall be planted in accordance with Condition 14 of Case OSSNO249. Landscaping shall be provided and maintained as generally depicted in Exhibit A. (this will include the additional plantings as noted on the plan.) A landscape plan providing exact species and number of trees and/or shrubs, as well as a planting schedule shall be approved by the Planning Department prior to issuance of a building permit. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SNO607 In Clover Hill Magisterial District, Village of Faith J Ministries requests conditional use for a tattoo parlor and•••••/// amendment of zoning district map in a Community Business (C- 3) District on 1.52 acres known as 10902 Hull Street Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is 21-374 6/23/2021 appropriate for Community Business use. Tax ID 744-685-2207- 00002. Ms. Hall presented a summary of Case 21SN0607. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. (, Mr. Ian Hopkins, the applicant, stated he has been tattooing for almost ten years and he wants to bring more tattoo business to the county. There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Carroll, the Board approved Case 21SN0607 subject to the following conditions: 1. Hours of Operation: hours of operation shall be limited to 7:OOam until 11:OOpm. (P) 2. Use: This conditional use shall be for the operation of a tattoo shop. (P) 3. Non -Transferable Ownership: This conditional use approval shall be granted to and for Ian Hopkins, exclusively, and shall not be transferable nor run with the land. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. ( Nays: None. 21SN0619 In Matoaca Magisterial District, Clover Hill Assembly of God requests conditional use to permit a private school and child day care on 8.96 acres with conditional use planned development to permit exceptions to development standards on 12.96 acres and amendment of zoning district map in an Agricultural (A) District known as 12310 Bailey Bridge Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2 to 4 dwellings per acre). Tax ID 738-674-1979. Ms. Hall presented a summary of Case 21SN0619. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. Mr. Dave Anderson, representing the applicant, expressed appreciation to Mr. Ryan Ramsey, Case Manager, and Mr. Joe Feest, Planning Manager, for providing excellent customer service. 21-375 6/23/2021 There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Mr. Ingle, the Board approved Case 21SN0619 and accepted the following proffered conditions: 1. Textual Statement. The Textual Statement, dated June 9, 2021, shall be considered the Master Plan. (P) 2. Private School and Child Day Care Uses. Any private school or child day care use operated on-site in conjunction with the church use, shall be subject to the conditions of Case 06SN0209. (P) Staff Note: This condition expands the private school and child day care uses from a portion of the Property (4.0 acres) to the entire Property (12.96 Acres).) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 20SN0567 In Clover Hill Magisterial District, Lake Adventures, LLC (project commonly known as The Lake) requests amendment of zoning approval (Case 16SN0704) relative to cash proffers, master plan, utilities, transportation improvements, density, uses, building heights, and phasing plus a conditional use to permit sales of alcoholic beverages for onsite consumption within 500 feet of certain schools and amendment of zoning district map in a Regional Business (C-4) District on 104.58 acres located in the northeast and northwest quadrants of Genito Road and Genito Place at Route 288. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Regional Mixed Use. Tax IDs 731-689-5633; 731-690-4397; 732- 688-0178; and 732-689-5376. Mr. Ray Cash presented a summary of Case 20SN0567. He reviewed the case history and provided details of the proposed changes to previous cases 16SN0704 and 18SN0833. He stated the Planning Commission and Planning staff recommended approval subject to the conditions in the staff report. Mr. Jack Wilson, representing the applicant, stated the applicant desires to make the project even more exciting and bring it up to reflect current market conditions. He further stated with The Lake being in close proximity to the Southside Speedway property, the opportunities for synergy in the corridor are outstanding. He discussed the need for a conditional use permit to allow for the onsite consumption of alcohol which was overlooked in the previous case. He stated the applicant is bringing the project into compliance with the road cash proffer policy. He provided details of the addition of the surf pool and stated he believes it will be the largest in the United States. He discussed the addition of mixed-use buildings and stated the applicant has ensured the balance between residential phasing and commercial phasing is 21-376 6/23/2021 maintained. He reviewed the structured parking which eliminates large parking lots around buildings and provides for further commercial development around the mixed-use buildings. In response to Mr. Ingle's question relative to alcohol sales within 500 feet of the school, Mr. Wilson displayed the Aerial and Land Use Plan Map and showed the barriers between the project and the school. fir, Mr. Ingle stated he wanted to clarify the location of the alcohol sales in relation to the school. Mr. Wilson stated school representatives were invited to the community meeting to see if there were any issues, and none were raised. Mr. Carroll made the distinction that the alcohol sales may be within 500 feet of the property line, but they are farther away from the school building. Mr. Wilson concurred. He stated the ordinance requirement measures property line to property line as opposed to the actual proximity to the school facility itself. He further stated the alcohol sales are much farther away than that. Mr. Holland called for public comment Mr. Carl Schwendeman requested the developer to build the missing section of sidewalk on Charter Colony Road, thereby There being no one else to speak to the issue, the public hearing was closed. Mr. Winslow discussed the history of the case. He expressed his commitment to obtain exit ramps from Route 288 to Genito Road. He discussed concerns relative to noise and stated he believes the orientation of the amphitheater toward Route 288 and the decibel limit have addressed those concerns. He highlighted the amount of tax base that will be present in this case which will benefit schools and public safety. He expressed his hope that The Lake, River City Sportsplex, and future plans for the Southside Speedway property will reinvigorate the area. He then made a motion, seconded by Ms. Haley, to approve Case 20SN0567 subject to the following condition: Alcohol Beverage Consumption Near Public Schools. with the approval of this conditional use, commercial establishments seeking to have alcoholic beverage sales for on -premise consumption are no longer subject to the 500 linear feet distance limitation from Clover Hill High School, as outlined in Section 19.1-52.D.2 of the Zoning Ordinance. (P) 21-377 6/23/2021 connecting to the Brandermill sidewalk system and trails. Mr. John Hughes, representing the Brandermill Board of Directors, stated Brandermill supports the case. He further stated efforts to address traffic concerns will make sports tourism successful in the Clover Hill District. He discussed the need to connect Route 288 to Genito Road. There being no one else to speak to the issue, the public hearing was closed. Mr. Winslow discussed the history of the case. He expressed his commitment to obtain exit ramps from Route 288 to Genito Road. He discussed concerns relative to noise and stated he believes the orientation of the amphitheater toward Route 288 and the decibel limit have addressed those concerns. He highlighted the amount of tax base that will be present in this case which will benefit schools and public safety. He expressed his hope that The Lake, River City Sportsplex, and future plans for the Southside Speedway property will reinvigorate the area. He then made a motion, seconded by Ms. Haley, to approve Case 20SN0567 subject to the following condition: Alcohol Beverage Consumption Near Public Schools. with the approval of this conditional use, commercial establishments seeking to have alcoholic beverage sales for on -premise consumption are no longer subject to the 500 linear feet distance limitation from Clover Hill High School, as outlined in Section 19.1-52.D.2 of the Zoning Ordinance. (P) 21-377 6/23/2021 And, further, the Board accepted the following proffered conditions: The property owner and applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors and assigns, proffer that the property under consideration ("the Property") will be developed according to the following proffers if, and only if, the request submitted herewith is granted with only those conditions agreed to by the owner and applicant. In the event this request is denied or approved with conditions not agreed to by the owner and applicant, the proffers shall immediately be null and void and of no further force or effect. With the approval of this request, Proffers 3, 8 and 10 of Case 16SN0704 shall be deleted. With the approval of this request, Proffer 1 of Case 16SN0704 shall be amended to read as follows: 1. Master Plan. The Plan titled "Waterford Water Park Zoning Uses" prepared by Rummet, Klepper & Kahl, LLP, dated March 3, 2016, and the Textual Statement last revised May 18, 2021, shall be considered the Master Plan. (P) With the approval of this request, Proffer 2 of Case 16SN0704 shall be amended to read as follows: 2. Utilities. Public water and wastewater service will be used for domestic purposes throughout the development. Non -potable water wells may be used for outside recreational and irrigation purposes only. The developer shall perform a hydraulic analysis of the County's wastewater system to verify adequate capacity exists prior to any future site plan approval. Any capacity related improvements required to support the demands of this development shall be reflected on the site plan and the responsibility of the developer. (U) With the approval of this request, Proffer 4 of Case 16SN0704 shall be amended to read as follows: 3. Residential Phasing. A. Multifamily on Tract A. The multifamily phasing on Tract A shall be governed by Section II.F. of the Textual Statement. S. Until such time as Phase I of the Water Park and the 20,000 square feet of gross floor area of Commercial Space, as described in the Textual Statement, II. F., are Completed, building permits shall not be released for any townhouse dwelling units. Once Jj Phase I and the described Commercial Space are Completed, building permits may be released for a maximum cumulative total of 190 townhouse dwelling units ("Initial Townhouse Units"). 21-378 6/23/2021 C. After a cumulative total of 150,000 square feet of gross floor area of Commercial Space is Completed, building permits for an additional 150 townhouse dwelling units ("Additional Townhouse Units") may be issued. D. After a cumulative total of 250,000 square feet of gross floor area of Commercial Space has been Committed and Commenced, building permits for the remaining townhouse units permitted on the Property may be released. E. For purposes of calculating the square feet of Commercial Space set forth in Proffered Conditions 3.0 and 3.D: 1. A hotel shall count as 2 times the actual gross floor area of the hotel; and 2. Provided that all components of the main water feature as outlined in Proffered Condition 7 are Completed, the components shall count 41,400 gross square feet toward meeting the minimum square footage of Commercial Space set forth in Proffered Conditions 3.B. and 3.C; and 3. Any commercial space in excess of 20,000 square feet in a Mixed Use Building shall count toward meeting the minimum square footage of Commercial Space set forth in Proffered Conditions 3.0 and 3.D. F. In conjunction with submission of a building permit for residential units, documentation shall be submitted as to the amount of Commercial Space Completed and/or Committed and Commenced, as required by this proffer. Property shall be 143,000 square feet of retail, 225,000 square feet of business park, 830 apartments, 360 21-379 6/23/2021 G. Mixed Use Buildings on Tract E. The mixed use buildings provided for in Section VII.B. of the Textual Statement are not subject to any phasing requirements so long as any such mixed use building contains a minimum of 20,000 square feet of Commercial Space on the ground floor of such mixed use building and are designed and constructed with structured parking (as defined in section VII.B.l.e of the Textual Statement). Notwithstanding the foregoing, building permits shall not be issued for the first Mixed Use Building until the Operation and Maintenance Certificate for Virginia Regulated Impounding Structures set forth in 4VAC 50-20 has been issued by to the Virginia Department of Conservation and Recreation for the Main Lake set forth in Textual Statement 11.F.1.a. (B&M, P) With the approval of this request, Proffer 5 of Case 16SN0704 shall be amended to read as follows: 4. Transportation Densities. The maximum density on the Property shall be 143,000 square feet of retail, 225,000 square feet of business park, 830 apartments, 360 21-379 6/23/2021 townhomes, 50,000 square feet of restaurants, 40 -acre "Outdoor Adventure Park", and 170 hotel rooms, or equivalent densities as approved by the Transportation Department. (T) With the approval of this request, Proffer 7 of Case 16SN0704 shall be amended to read as follows: S. Road Improvements. The owner/developer shall be responsible for the following road improvements. The exact design and length of these road improvements shall be approved by the Transportation Department: A. The following on-site road improvements shall be constructed by the owner/developer. 1. Construction of additional pavement along the westbound lanes of Genito Road to provide a separate right turn lane at the Easternmost Access. 2. Construction of additional pavement along the westbound lanes of Genito Road to provide a separate right turn lane at the Westernmost Access. 3. Construction of additional pavement along Genito Road to provide dual left turn lanes at the crossover that will serve the Main Access. 4. Construction of additional pavement along the Main Access to provide a five (5) lane typical j section (i.e., three (3) southbound lanes and J two (2) northbound lanes) at its intersection with Genito Road. B. The following off-site road improvements shall be constructed by the owner/developer. 1. Construction of two (2) lanes of Genito Place from the proposed five (5) -lane section to Tredegar Lake Parkway (approximately 1,900 feet). 2. Full cost of intersection control (traffic signal or alternative) at the Main Access/Genito Road/Kelly Green Drive intersection, if warranted, as determined by the Transportation Department. 3. Construction of a two (2) lanes of Tredegar Lake Parkway from Genito Place to existing terminus of Tredegar Lake Parkway (approximately 650 feet). 4. Construction of additional pavement along the westbound lanes of Genito Road at the Charter Colony Parkway/Old Hundred Road/Genito Road intersection to provide dual right turn lanes 21-380 6/23/2021 from westbound Genito Road to northbound Charter Colony Parkway. S. Full cost of traffic signal modification at the Charter Colony Parkway/Old Hundred Road/Genito Road intersection, if warranted, as determined by the Transportation Department. 6. Construction of additional pavement along the southbound lanes of Charter Colony Parkway to provide dual left turn lanes at the Charter Colony Parkway/Tredegar Lake Parkway/Colony Crossing Place intersection. 7. Construction of additional pavement along the westbound lanes of Tredegar Lake Parkway to provide a three (3) lane typical section (i.e., a right turn lane, a thru/left lane and a separate left turn lane) at its intersection with Charter Colony Parkway. 8. Full cost of traffic signal modification at the Tredegar Lake Parkway/Colony Crossing Place/Charter Colony Parkway intersection, if warranted, as determined by the Transportation Department. D. The phasing of these improvements shall be as outlined herein unless otherwise requested by the Developer and approved by the Transportation Department. 1. Prior to recordation of or issuance of certificates of occupancy of a cumulative total of more than 344 dwelling units, 40 -acre Adventure Park, and 50,000 square feet of retail (or equivalent densities as approved by the Transportation Department), the Developer shall construct the improvements specified in proffered conditions S.B.1, 5.3.2 (when warranted), and 5.B.3. 21-381 6/23/2021 C. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. In the event the developer is unable to acquire the "off-site" right-of-way that is necessary for the road improvements described above, the developer may request, in writing, that the county acquire such right-of-way as a public road improvement. All costs associated with the acquisition of the right-of-way shall be borne by the developer. In the event the county chooses not to assist the developer in acquisition of the "off- site" right-of-way, the developer shall be relieved of the obligation to acquire the "off-site" right- of-way and shall provide the road improvements within available right-of-way, as determined by the Transportation Department. D. The phasing of these improvements shall be as outlined herein unless otherwise requested by the Developer and approved by the Transportation Department. 1. Prior to recordation of or issuance of certificates of occupancy of a cumulative total of more than 344 dwelling units, 40 -acre Adventure Park, and 50,000 square feet of retail (or equivalent densities as approved by the Transportation Department), the Developer shall construct the improvements specified in proffered conditions S.B.1, 5.3.2 (when warranted), and 5.B.3. 21-381 6/23/2021 2. Prior to recordation of or issuance of certificates of occupancy of a cumulative total of more than 670 dwelling units, 40 -acre Adventure Park, and 100,000 square feet of retail (or equivalent densities as approved by the Transportation Department), the Developer shall construct the improvements specified in proffered conditions S.B.4, 5.B.5, 5.B.7, and 5.B.8 (if warranted with addition of right turn lane). 3. Prior to recordation of or issuance of certificates of occupancy of a cumulative total of more than 920 dwelling units, 40 -acre Adventure Park, and 100,000 square feet of retail (or equivalent densities as approved by the Transportation Department), the Developer shall construct the improvements specified in proffered conditions 5.B.6, and 5.B.8. E. Prior to any future development plan approval, a phasing plan for all the road improvements set forth in Proffered Condition 5 shall be submitted to and approved by the Transportation Department and shall include the above referenced phases (Proffered Condition 5.D.). Road improvements not addressed in this phasing plan condition may be warranted or required prior to the development thresholds noted above. (T) With the approval of this request, Proffer 9 of Case 16SNO704 shall be amended to read as follows: J 6. Route 288 Right -of -Way Dedication. a. Within 120 days of the Board of Supervisors approval of this request, the owner/developer shall dedicate, free, to and for the benefit of Chesterfield County, right-of-way for the potential vehicular access from southbound Route 288, through the Property, to westbound Genito Road (the "Route 286 Access"), as generally shown on a Plat titled "Proposed Genito Road Exit Ramp Chesterfield County, Virginia Project No. 13176.0 February 2021", attached as Exhibit B. The exact location and alignment of this right- of-way shall be approved by the Transportation Department. At the time of dedication, the owner/developer shall retain a temporary construction easement or license to construct the improvements shown on approved site plan 18PR0240. b. If the future Route 288 Access design requires additional right-of-way dedication (or easements) that was not accommodated by Proffered Condition 9.a., within ninety (90) days of a written request \\ ■ by the Transportation Department, the ••/ owner/developer shall dedicate, free and unrestricted, to and for the benefit of Chesterfield County, any additional right-of-way (or easements) for the Route 288 Access on the Property at no cost to Chesterfield County, so long as such dedications 21-382 6/23/2021 do not impact any improvements constructed on the Property. (T) With the approval of this request, Proffer 19 of Case 16SN0704 shall be amended to read as follows: 7. The main water feature constructed and operated on the Property shall be either: A. A white water park that meets the minimum Olympic l`r standards of 250 meters, 1.5% slope, and 12 m3/s (420 cu ft/s) stream flow and shall contain at a minimum the following components: 1. Boat lift 2. Pump facility 3. Control room- 200 gross square feet of floor area 4. Training center -500 gross square feet of floor area 5. Employee center -1,200 gross square feet of floor area 6. Operations center -2,000 gross square feet of floor area 7. Boat and supply storage -3,000 gross square feet of floor area. This facility shall not be the Boat Sales and Storage permitted on Tract D as provided for in Paragraph VII. A.5 of the Textual Statement. B. A surf pool consisting of at least the following Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21ANOS4A In Matoaca Magisterial District, Manage This, LLC; Kristy Stopf; Karen Marsh; Kimberly Terry; Elicia Lambert; Richard and Linda Stopf; Stopf Montez Development, LLC; and Daniel and Jeannette Montez request rezoning from Agricultural (A) to Multi -Family Residential (R -MF) with conditional use planned development to permit exceptions to ordinance requirements and development standards and amendment of zoning district map on 48.4 acres located in the southeast quadrant of Otterdale Road and Woolridge Road known as 6711, 6721, 6801 and 6811 Otterdale 21-383 6/23/2021 components: 1. Pool with a minimum size of 1 acre. 2. Wave generating system of at least 200 ft in length 3. Control room - 200 gross square feet of floor area 4. Training center - 500 gross square feet of floor area 5. Employee center -1,200 gross square feet of floor area G. Operations center -2,000 gross square feet of floor area (P & H) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21ANOS4A In Matoaca Magisterial District, Manage This, LLC; Kristy Stopf; Karen Marsh; Kimberly Terry; Elicia Lambert; Richard and Linda Stopf; Stopf Montez Development, LLC; and Daniel and Jeannette Montez request rezoning from Agricultural (A) to Multi -Family Residential (R -MF) with conditional use planned development to permit exceptions to ordinance requirements and development standards and amendment of zoning district map on 48.4 acres located in the southeast quadrant of Otterdale Road and Woolridge Road known as 6711, 6721, 6801 and 6811 Otterdale 21-383 6/23/2021 Road and 6501, 6521 and 6611 Woolridge Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I use (Maximum of 2 dwellings per acre). Tax IDs 708-673-8986 and 9356; 708-674-9214; 709-673-0443, 0697 and 4253; and 709-674-1957. Mr. Harold Ellis presented a summary of Case 21SN0548 and stated the Planning Commission recommended approval, but Planning staff recommended denial because the density is higher than the Comprehensive Plan. Mr. Jeff Geiger, representing the applicant, stated the applicant worked hard to reach out to neighbors and understand their concerns about development of the property before filing the request. He further stated one of the important concerns was the provision of a buffer and the utilities connection through two particular lots via an existing easement utilizing directional boring. He stated with the input from neighbors, the request has been improved from the original vision. In response to Mr. Carroll's question relative to the neighbors' drainage concerns, Mr. Geiger stated the applicant walked the properties to understand their concerns. He further stated the property slopes from Woolridge Road toward their lots, and much of the naturally flowing drain field will be captured within the proposed stormwater system. Mr. Holland called for public comment. Mr. Mark Degaraff, representing 20 homeowners in Fox Creek, concurred that Boone Homes reached out to the homeowners. He i stated the 50 -foot buffer is extremely important to the homeowners, and the water basins will reduce the runoff. He expressed support for the development. Mr. Carl Schwendeman requested the extension of sidewalks along Woolridge Road. There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Mr. Ingle, the Board approved Case 21SN0548 and accepted the following proffered conditions: The property owners and applicant in this rezoning case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property under consideration (the "Property") will be developed according to the following proffers if, and only if, the rezoning request submitted herewith is granted with only those conditions agreed to by the owners and applicant. In the event this request is denied or approved with conditions not agreed to by the owners and applicant, the proffer shall immediately be null and void and of no further force or effect. These proffered conditions include three exhibits: Exhibit A, Unit Elevations dated January 4, 2021; Exhibit B, Conceptual Master 21-384 6/23/2021 Plan, prepared by Land Planning Solutions dated March 31, 2021: and Exhibit C, Landscape Buffer, dated October 30, 2020. 1. Master Plan. The Textual Statement dated May 10, 2021, shall be considered the Master Plan. (P) 2. Elevations and Exterior Facades. Development of the Property shall be in general conformance with the architectural appearance shown on the elevations attached hereto as Exhibit A. Any substantial modifications to the architectural appearance shown on these elevations shall be approved by the Planning Commission at the time of plans review. (P) a. Roof materials shall be 30 year architectural/dimensional asphalt composition shingle or standing seam metal. b. Street facing facades of each building, in the aggregate, shall have a minimum of twenty five (25) percent brick or stone masonry, but in no event shall a non -street facing facade have less than ten (10) percent brick or stone masonry. The height of the brick and stone shall be permitted to vary to allow for a mixture of design features. Measurement of the requirement for masonry facade treatment shall be exclusive of facades within courtyards screened with a minimum six (6) foot vinyl fence, as well as windows, gable vents, dormers, doors, front door alcoves, trim, soffit, fascia, balconies and porches. (W C. Dwelling units shall be sided with brick, brick veneer, stone, stone veneer, cast stone, engineered wood, horizontal lap, horizontal board and batten or a combination thereof. Siding may also be manufactured from natural wood, cement fiber board or premium quality vinyl siding. Plywood and metal siding are not permitted. Other materials may be used for parapets, cornices, surrounds, trim, architectural decorations, and design elements. d. Premium quality vinyl is defined as vinyl siding with a minimum wall thickness of .044" as evidenced by manufacturer's printed literature. e. A minimum of two (2) facing materials shall be used on any facade of all buildings. 3. Age Restriction. All units developed on the Property shall qualify as "housing for older persons" in accordance with the criteria set forth in Code of Virginia Section 36-96.7, et al., as amended. Further, the Applicant, prior to construction of the first multifamily building, shall prepare and record restrictive covenants that define the qualification for initial and subsequent occupancy of any age restricted unit associated with the Property and shall further restrict households to include at least one (1) person who is age 55 years or older and to prohibit persons under 19 years of age. This restriction shall be recorded 21-385 6/23/2021 among the land records of Chesterfield County, Virginia and encumber the Property prior to the occupancy of any age restricted unit. (P) 4. Utilities. Public water and wastewater shall be used. (U) 5. Sidewalks. Sidewalks shall be provided on both sides of the interior streets. (P) 6. Lighting. Street lights shall be decorative with a residential character and a non -glare design. Street lights shall have a maximum height of 15'. Street lights shall be placed with an average spacing of 200' between light poles on one side of the street using a staggered placement on the other side of the street so that the result is an average spacing of 100' between light poles on alternating sides of the street. This spacing may be adjusted in order to avoid conflicts with utilities, driveway entrances and intersections. (P) 7. Driveways. All private driveways and front walks shall be "hardscaped" (brushed concrete, stamped concrete, asphalt or pavers). Front walks shall be a minimum of 3 feet in width. (P) 8. Foundation Treatment. All exposed portions of the foundation, with the exception of exposed piers supporting front porches of each new dwelling unit shall be faced with brick, brick veneer, stone, stone veneer or cast stone measured to a minimum of eighteen (18") inches above grade. (P) 9. Foundation Plantings. Foundation planting beds shall be required along the entire fagade of buildings which face public streets, excluding decks, stoops, porches, patios, architectural features and garages, and shall contain a minimum of fifty (50) percent evergreen material and have one shrub per three linear feet of foundation planting bed. (P) 10. Road Cash Proffer. For each dwelling unit, the applicant, sub -divider, or assignee(s) shall pay $2,914 per dwelling unit to the County of Chesterfield for road improvements within the service district for the property. Each payment shall be made prior to the issuance of a certificate of occupancy for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not be in addition to, any impact fees, in a manner determined by the County. Cash proffer payments may be reduced for the cost of road improvements provided by the Applicant, sub -divider, or assignee(s), as determined by the Transportation Department. (T) 11. Dwelling Size. The dwelling units shall have a minimum finished floor area of 1,500 square feet. (P) 21-386 6/23/2021 12. Garage Doors. Any garage doors visible from a street shall use an upgraded garage door. An upgraded garage door is C. Application of Anionic PAM, Flexible Growth Medium and/or a County -approved equivalent shall be applied to denuded areas during construction and at final stabilization in the locations shown on plans approved by Environmental Engineering at the time of plans review. ` d. If one or more basins will be constructed with a manmade compacted embankment, the owner of the Properties shall submit a dam break analysis to the Department of Environmental Engineering at the time of plans review. This analysis shall show that no downstream homes or structures will be impacted in the event of a dam failure. e. Sheet flow generated from impervious areas located on lots that are adjacent to the northern and eastern property lines shall be collected using stormwater control measures, such as swales, and diverted to the new stormwater basins, as approved by the Director of Environmental Engineering, at the time of construction plan review. 15. Access. The exact location of each access shall be approved by Chesterfield County Transportation Department with each location as generally shown on the Conceptual Layout. (P) a. Direct vehicular access to the property from woolridge Road shall be limited to one (1) entrance/exit. b. Direct vehicular access from the property to Otterdale Road shall be limited to one (1) 21-387 6/23/2021 any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs arches, columns, keystones, eyebrows, etc.) Flat panel garage doors shall be prohibited. (P) 13. Density. Density shall be limited to a maximum of one hundred ninety-four (194) dwelling units. (P) 14. Environmental Engineering. (EE) a. Super Slit Fence, or an alternative as approved by the Department of Environmental Engineering, shall be provided as a perimeter control in locations where standard silt fence would have been required. b. Sediment traps and sediment basins sized at least 25% larger than the minimum Virginia Erosion and Sediment Control Handbook's Standard shall be provided. C. Application of Anionic PAM, Flexible Growth Medium and/or a County -approved equivalent shall be applied to denuded areas during construction and at final stabilization in the locations shown on plans approved by Environmental Engineering at the time of plans review. ` d. If one or more basins will be constructed with a manmade compacted embankment, the owner of the Properties shall submit a dam break analysis to the Department of Environmental Engineering at the time of plans review. This analysis shall show that no downstream homes or structures will be impacted in the event of a dam failure. e. Sheet flow generated from impervious areas located on lots that are adjacent to the northern and eastern property lines shall be collected using stormwater control measures, such as swales, and diverted to the new stormwater basins, as approved by the Director of Environmental Engineering, at the time of construction plan review. 15. Access. The exact location of each access shall be approved by Chesterfield County Transportation Department with each location as generally shown on the Conceptual Layout. (P) a. Direct vehicular access to the property from woolridge Road shall be limited to one (1) entrance/exit. b. Direct vehicular access from the property to Otterdale Road shall be limited to one (1) 21-387 6/23/2021 entrance/exit, which may be full access upon approval by VDOT. 16. Road Improvements. Prior to issuance of any certificate of occupancy, the following road improvements shall be completed, as determined by the Chesterfield County Transportation Department. Any modification to the alignment, design and length shown on the Conceptual Plan and/or specified below shall be approved by the Chesterfield County Transportation Department. (T) a a. Construction of additional pavement along the northbound lane of Woolridge Ridge at the approved access into the Property to provide a separate right - turn lane with 200' of taper and 200' of stacking. b. Construction of additional pavement along the westbound lane of Otterdale Road at the approved access into the Property to provide a separate right - turn lane with 200' of taper and 200' of stacking. C. Construction of additional pavement along the eastbound lane of Otterdale Road at the approved access into the Property to provide a separate left - turn lane with 200' of taper and 200' of stacking. d. Construction of a VDOT standard sidewalk along Woolridge Road and Otterdale Road for the entire Property frontage. e. Dedication to and for the benefit of Chesterfield County, free and unrestricted of any additional right-of-way required for these improvements. 17. Stormwater. The post -development 2, 10 and 100 -year peak discharge rate shall not exceed the pre -development 2, 10 and 100 -year peak discharge rate, respectively. (EE) 18. Amenities. A Clubhouse with a park area, other park areas, and walking trails shall be provided as generally shown on Conceptual Layout. Other amenities to be provided include a dog park and a hardscaped patio area providing seating and outdoor cooking area. (P) 19. Parking Enforcement. The declaration creating the restrictive covenants for the condominium association for this project, and, the condominium association documents, shall prohibit the parking on one side of internal streets and shall provide the condominium association the power to tow vehicles parking on the wrong side of the street. Further, the condominium association shall work with the Chesterfield Fire Department, at the request of the Fire Department, to educate the members on the reason for limiting parking to one side of internal streets and the power of the condominium association to tow vehicles. •/ Upon request from the Fire Department, the condominium association shall provide the Fire Department with its operational procedures for towing offending vehicles and shall modify these procedures as required by the Fire Department. The recorded declaration and the applicable 21-388 6/23/2021 condominium association documents shall be submitted to the Planning Department and the Fire Department prior to the issuance of the first building permit for a residential dwelling in the project. (P, F) 20. Road Width. The roads shall have a minimum width of thirty feet (30') from face -of -curb to face -of -curb. (P, T) 21. Conceptual Layout. The site shall be developed in general conformance with the layout depicted on Exhibit B ("Conceptual Layout"). The Conceptual Layout is conceptual in nature and may vary based on the final site plan depending on the final soil studies, RPA lines, road design, building footprints, BMP design, other design or engineering reasons or as otherwise approved by the Planning Commission at the time of plans review. (P) 22. Utility Easements Through Buffer. Any storm sewer line and easement installed within the buffer area along the western property line shall be installed at an angle with evergreen trees (e.g. Leyland Cypress) planted along the exterior boundaries of the easement area located within the buffer area. The intent of this proffer is to minimize the view shed created in the buffer area by the installation of the storm sewer line. The exact location and spacing for these plantings shall be determined at the time of plans review and approval. Any sanitary sewer line and easement installed within the buffer area along the western property line shall be installed with plantings in general conformance with Exhibit C. The exact location and spacing for these plantings shall be determined at the time of plans review and approval; provided, however, that no trees shall be planted within the sanitary sewer easement. (U) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0527 In Dale Magisterial District, Kenneth Lankey, Lynda Heithaus, and Simon Green request rezoning from Light Industrial (I-1) and Agricultural (A) to Light Industrial (I-1) on 21.43 acres with conditional use planned development to permit a contractor's office, shop and storage yard on 13.4 acres and exceptions to development standards, plus an exception to Section 18-60 of the Utility Ordinance for connection to the public wastewater system on 21.43 acres and amendment of zoning district map fronting approximately 1,700 feet on the north line of Whitepine Road, 900 feet north of Redpine Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Industrial use. Tax IDs 762-674-7547; 762-675-7236; and 763 -674 -Part of 2875. Mr. Cash presented a summary of Case 21SN0527 which consists of two requests. He stated the Planning Commission recommended 21-389 6/23/2021 approval of both requests, and staff recommended approval of Request I, but Utilities recommended denial of Request II. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Ingle, the Board approved Case 21SN0527 (Requests I and II) and accepted the following proffered conditions: The Applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for itself and its successors or assigns, proffer that the property under consideration in this case number 21SN0527 ("the Property") will be used according to the following proffers if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the owners and Applicant, the proffer shall immediately be null and void and of no further force or effect. The applicants proffer the following conditions: 1. Master Plan. The Master Plan for the Property shall consist of the following, which are made a part of these proffered conditions by this reference thereto, and shall be considered the Master Plan: a. The Textual Statement dated May 7, 2021. b. The Conceptual Plan, Exhibit A, Consolidated Plat - Simon Green - Proposed Acquisition- Chesterfield, VA, dated 11/14/2020, prepared by KEL. Development of the Property shall generally conform to the Conceptual Plan. (P) 2. Dedication. Prior to any site plan approval, dedication of a seventy (70) foot wide right of way for the proposed north/south collector from the western Property line, through the Property, to the eastern Property line, generally located along the northern property line, free and unrestricted, to and for the benefit of Chesterfield County. The exact location of this right-of-way shall be approved by the Transportation Department. (T) 3. Access. At such time the North/South Collector is constructed, the Whitepine Road access shall be removed and access to the Property shall be provided from/to the North/South Collector, unless otherwise approved by the Transportation Department. (T) 4. On -Site Detention. The maximum post -development drainage discharge rate for the 100 -year storm shall be limited to the maximum capacity of the existing facilities downstream, as well as the recorded/established 100 -year backwater and/or floodplain shall not be increased. On- site detention of the post -development 100 -year discharge rate to below the pre -development 100 -year discharge rate may be provided to satisfy this requirement. (EE) 21-390 6/23/2021 7. Future Wastewater Connection. In the event the public wastewater system is extended to a point within 200 feet of the property, the public wastewater system shall be extended to the property a point acceptable to the Utilities Department and all uses requiring domestic wastewater shall be connected to the public wastewater system. (U) 8. Public Water Connection. The proposed development shall connect to the public water system. The site plan for the subject property shall include the installation of a fire hydrant on Whitepine Road at the entrance to the private road. (U) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 16. PUBLIC HEARINGS 16.A. TO CONSIDER CONVEYANCE OF A 40' PERMANENT EASEMENT AND A 10' TEMPORARY CONSTRUCTION EASEMENT TO CO GAS OF VIRGINIA, INC. AT MIDLOTHIAN HIGH SCHOOL Mr. Dean Sasek, Real Property Manager, stated this date and time has been advertised for a public hearing for the Board to consider the conveyance of a 40 -foot permanent easement and a 10 -foot temporary construction easement to Columbia Gas of Virginia, Inc. at Midlothian High School. He further stated Columbia Gas needs the easements to construct additional gas lines to provide service to the growing Midlothian area. He stated county and Schools staff have reviewed the request and recommend approval. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the Chairman of the Board of Supervisors and the 21-391 6/23/2021 5. Public Wastewater Exception. The exception to the use of the public wastewater shall only apply to the 21.12 acre parcel, as shown on "Consolidated Plat - Simon Green - Proposed Acquisition- Chesterfield, VA, dated 11/14/2020, prepared by KEL", provided the use is limited to a contractor's office, shop and storage yard use. Any development of the property for additional lots or uses, other than the aforementioned, shall be required to conform to the Code at that time for the provision of public wastewater. (U) 6. Public Wastewater Easements. Any site plan or building permit for the subject parcel shall provide and dedicate public wastewater easements in locations acceptable to the Utilities Department to accommodate the future extension of the public wastewater system. Such easements shall be dedicated prior to the site plan or building permit approval. (U) 7. Future Wastewater Connection. In the event the public wastewater system is extended to a point within 200 feet of the property, the public wastewater system shall be extended to the property a point acceptable to the Utilities Department and all uses requiring domestic wastewater shall be connected to the public wastewater system. (U) 8. Public Water Connection. The proposed development shall connect to the public water system. The site plan for the subject property shall include the installation of a fire hydrant on Whitepine Road at the entrance to the private road. (U) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 16. PUBLIC HEARINGS 16.A. TO CONSIDER CONVEYANCE OF A 40' PERMANENT EASEMENT AND A 10' TEMPORARY CONSTRUCTION EASEMENT TO CO GAS OF VIRGINIA, INC. AT MIDLOTHIAN HIGH SCHOOL Mr. Dean Sasek, Real Property Manager, stated this date and time has been advertised for a public hearing for the Board to consider the conveyance of a 40 -foot permanent easement and a 10 -foot temporary construction easement to Columbia Gas of Virginia, Inc. at Midlothian High School. He further stated Columbia Gas needs the easements to construct additional gas lines to provide service to the growing Midlothian area. He stated county and Schools staff have reviewed the request and recommend approval. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the Chairman of the Board of Supervisors and the 21-391 6/23/2021 County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for conveyance of a 40 -foot permanent easement and a 10 -foot temporary construction easement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 16.B. Mr. Sasek stated this date and time has been advertised for a public hearing for the Board to consider the conveyance of an 18 -foot easement to Columbia Gas of Virginia, Inc. for service to Moseley Elementary School and Glen Abbey at Magnolia Green Subdivision. He further stated the request has been reviewed, and staff recommended approval. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Carroll, the Board authorized the Chairman of the Board of Supervisors and the County Administrator execute an agreement with Columbia Gas of Virginia, Inc. for conveyance of an 18 -foot easement for service to Moseley Elementary School and Glen Abbey at Magnolia Green Subdivision. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 16.C. TO CONSIDER THE FY2023 AND FY2024 TRANSPORTATION ALTERNATIVES PROJECTS J Mr. Brent Epps, Director of Transportation, stated this date and time has been advertised for a public hearing for the Board to consider the FY2023 and FY2024 Transportation Alternatives Program (TAP) projects. He further stated TAP funding is intended for smaller scale, non-traditional transportation projects, and VDOT accepts applications for funding on a biennial basis. He stated the projects are financed with 80 percent VDOT funds and a required 20 percent local match. He further stated staff recommended approval of 5 projects: Courthouse Road (Route 10 to Fallow Drive) Shared Use Path project, the Fall Line Trail (Shop Street to Chester Linear Park) project, the Fall Line Trail (West Westover Avenue to Fairfax Avenue) project, the Route 360 at Courthouse Road Pedestrian Improvement project and the Route 360 at Turner Road Pedestrian Improvement project. Mr. Holland called for public comment. 21-392 6/23/2021 Mr. Carl Schwendeman inquired whether there were any plans to build new sidewalks along Old Buckingham Road to connect Huguenot to the Food Lion. Ms. Haley stated she believed Mr. Schwendeman has her contact information as Midlothian representative and she would be happy to discuss that with him. There being no one else to speak to the issue, the public hearing was closed. l`✓ On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution supporting FY2023 and FY2024 Transportation Alternatives Program (TAP) projects: WHEREAS, it is necessary that the local governing body request, by resolution, approval of a proposed transportation alternatives project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the Commonwealth Transportation Board provide funding for the Courthouse Road (Route 10 to Fallow Drive) Shared Use Path project, the Fall Line Trail (Shop Street to Chester Linear Park) project, the Fall Line Trail (West Westover Avenue to Fairfax Avenue) project, the Route 360 at Courthouse Road Pedestrian Improvement project and the Route 360 at Turner Road Pedestrian Improvement project. AND, BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $550,000 for construction of the Courthouse Road (Route 10 to Fallow Drive) Shared Use Path project, 20 percent of the total estimated cost of $575,000 for construction of the Fall Line Trail (Shop Street to Chester Linear Park) project, 20 percent of the total estimated cost of $350,000 for construction of the Fall Line Trail (West Westover Avenue to Fairfax Avenue) project, 20 percent of the total estimated cost of $450,000 for construction of the Route 360 at Courthouse Road Pedestrian Improvement project and 20 percent of the total estimated cost of $1,000,000 for construction of the Route 360 at Turner Road Pedestrian Improvement project. And, further, the Board, upon approval by VDOT, appropriated up to $2,925,000 in anticipated VDOT reimbursement, and transferred up to $565,000 in county appropriations for local match funds. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-393 6/23/2021 16.D. CODE AMENDMENT RELATIVE TO ROUTE 1 RESIDENTIAL OVERLAY ` AREA BOUNDARY (21PJ0112) Mr. Cash stated this date and time has been advertised for a public hearing for the Board to consider an amendment to the County Code relative to the Route 1 Residential Overlay Area Boundary (21PJ0112). He summarized the proposed change to adjust the southern boundary of the Route 1 Residential Overlay 21-393 6/23/2021 from Osborne Road to Route 288 and to provide a provision to permit site plans applied for under overlay provisions in the excluded area to continue, provided they remain valid under the county's ordinances. He stated the Planning Commission and Planning staff recommended approval. Mr. Holland called for public comment. Ms. Renae Eldred spoke in support of the code amendment. Ms. Kim Marble with ROAR spoke in support of moving the boundary to Route 288. She stated ROAR would like to see additional changes for this overlay to provide community input early in the process of making those changes. There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Ingle, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1-53 OF THE ZONING ORDINANCE RELATIVE TO ROUTE 1 RESIDENTIAL OVERLAY AREA BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19.1-53 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted, to \\\ read as follows: Chapter 19.1 ZONING Sec. 19.1-53. Restricted I scs Listed as"R- or "RS". Those uses listed as "R" or "RS" in Table 19.1-52.A. shall be permitted in the respective zoning districts provided that the restrictions as outlined below are met. If the restrictions cannot be met, the use may be allowed in the respective zoning district through either a Conditional Use or Special Exception. 000 Dwelling, multifamily 000 2. C-3, C-5 Districts: a. Project fronts Jefferson Davis Highway north of Osborne Road and south of Route 288, has a valid site plan submitted prior to June 23, 2021, and property is recommended for Neighborhood Business, Community Business, Suburban ` Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan or project fronts Jefferson Davis Highway north of Route 288 and is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan; b. Except as provided herein, use is located within 500 feet of Jefferson Davis Highway, this would not preclude accessory parking or buildings from extending 21-394 6/23/2021 21-395 6/23/2021 beyond the 500 feet. Within a development the director of planning may approve units to be up to 800 feet from Jefferson Davis Highway where: i, no more than 50 percent of the development's multifamily dwellings are located beyond 500 feet from Jefferson Davis Highway; ii. the project has a building containing a permitted principal use within 50 feet of, and directly fronting, Jefferson Davis Highway; and iii. the impact of such project extension on adjacent residentially zoned property is mitigated through increased buffer, walls or other site or building design improvements as approved at time of plan review; c. Project has a minimum of 100 feet of contiguous frontage along Jefferson Davis Highway; d. Project size is no less than 3 acres and no more than 10 acres, provided that projects of 1.5 acres shall be permitted if located at the intersection of a local road with Jefferson Davis Highway; e. Minimum density is 15 dwelling units per acre; f. In addition to buffers required by Table.19.1-263.A.1.b., where use is located adjacent to an occupied C or 1 property outside of project, a buffer shall be provided between use and the adjacent property as required between the applicable C or I district and a R -MF zoning district; g. Project meets Northern Jefferson Davis Highway Design District (NJDHDD) standards as identified in Sec. 19.1-379 except as otherwise stated within this subsection; E For projects containing less than 6 acres, buildings shall be a minimum of 3 stories and a maximum of 4 stories. For projects 6 acres or more, buildings shall be a minimum of 3 stories and a maximum of 6 stories. In no case shall the height of a building exceed 3 stories or 40 feet within 100 feet of MH or R districts; i. The greater of 50 square feet per residential unit or 10 percent of total project area shall be provided as hardscaped or landscaped common area. Up to 50 percent of required common area may include rooftop garden space where such space is commonly accessible to, and provides elements designed to facilitate social and activity space for, residents; j. At least 50 percent of residential units located above ground floor shall have a usable balcony consisting of a minimum area of 5 feet by 8 feet. Through the utilization of up to two of the below, the percentage of balconies required may be reduced to no less than 30 percent of residential units located above ground floor as provided below: i. 10 percent reduction for the inclusion of commonly shared internal space a minimum of 20 square feet per residential unit in development with amenities as deemed appropriate at time of plan review for the social and recreational activity of residents. Such areas may also include space intended to serve the educational and occupational needs of residents but shall be exclusive of any area utilized for leasing, maintenance or overall management of the development; ii. 10 percent reduction where project common area is increased by 10 percent and there is the inclusion of outdoor amenities and facilities, for active or passive recreation as deemed appropriate at time of plan review for residents such as playground, pool, outdoor kitchen with patio, patio with furniture, gazebo, walking trails, fitness stations or similar; or iii. 10 percent reduction for the provision of rooftop common area. inclusive of required common area, a minimum of 20 square feet per residential unit in development for social and recreational activity of the residents; At time of plan review, the director of planning may provide proportional adjustment to the percentages of required balconies where determined that elements proposed in i, ii, and iii above are included in combination at less that the provided standards, but in no case shall such adjustment be reduced to less 21-395 6/23/2021 than 30 percent of residential units located above ground floor having the required balconies. k. Buildings shall be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses. Buildings containing multifamily units shall possess architectural variety while at the same time have an overall cohesive urban character. Design elements shall be included such as, but not limited to, wall offsets, balconies, terraces, articulation of doors and windows, sculptural or textural relief of facades, banding and patterning of masonry, architectural ornamentation, varied rooflines, other appurtenances such as lighting fixtures and plantings that achieve desired design; 1. The first floor of a building directly fronting Jefferson Davis Highway shalt meet applicable commercial building code requirements so as to provide for tlexibitity to accommodate either commercial or residential uses. The first floor of a building directly fronting a road shall be on grade with adjacent pedestrian walkway and have a minimum of 12 foot ceilings, or a higher standard if required by commercial building code, where fronting Jefferson Davis Highway. This is not intended to preclude the use of an interior elevated floor design for residential uses to provide privacy; m. In addition to requirements of the NJDHDD, architecture for buildings containing dwellings shall employ masonry at least to top of first floor on all facades visible from a road; n. Commercial uses in the project are limited to those permitted in a C-2 district, excluding automobile accessory store, automobile rental, automobile self service station and automobile self service station, unmanned; o. Views of parking areas shall be minimized from public rights of way and/or single family residential properties via a building, landscaping, architectural walls and/or decorative fencing; and p. Administrative site plan review times shall be in accordance with Sec.19.1-30 with the exception that initial review for such projects shall not be acted upon any sooner than 21 days from the latter of the date of required sign posting or written notification sent. 000 Dwelling, townhouse 1. C-3, C-5 Districts: a. Project in which located fronts Jefferson Davis Highway north of Osborne Road and south of Route 288, has a valid site plan submitted prior to June 23, 2021, and is recommended for Neighborhood Business, Community Business, Suburban Residential 11, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan or project fronts Jefferson Davis Highway north of Route 288 and is recommended for Neighborhood Business, Community Business, Suburban Residential 11, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan; b. Use shall not directly front upon Jefferson Davis Highway, this shall not preclude fronting upon a local road, provided that in all instances a permitted use shall be located between townhouse buildings and Jefferson Davis Highway; c. Project has a minimum of 100 feet of contiguous frontage along Jefferson Davis Highway; d. Commercial uses in project are limited to those permitted in a C-2 district, excluding automobile accessory store, automobile rental, automobile self service station and automobile self service station, unmanned; e. Project size is no less than 3 acres and no more than 10 acres; f Minimum density is 10 dwelling units per acre; g. 10% of project acreage is provided as recreational area for residents, having active and passive facilities as deemed appropriate during plan review; 21-396 6/23/2021 V C h. In addition to buffers required by Table.19.1-263.A.1.b., where use is located adjacent to an occupied C or I property outside of project, a buffer shall be provided between use and the adjacent property as required between the applicable C or I district and a R-TH zoning district; i. Project meets Northern Jefferson Davis Highway Design District (NJDHDD) standards as identified in Sec.19.1-379 except as otherwise stated within this subsection; j. Buildings may be up to 4 stories or 50 feet, whichever is less, provided that if within 100 feet of MH or R district the height shall not exceed three stories or 40 feet; k. Buildings shall be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses. Townhouse buildings shall possess architectural variety while at the same time have an overall cohesive urban character. Design elements such as, but not limited to, balconies, terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied rooflines, other appurtenances such as lighting fixtures and plantings may be used to achieve desired design; 1. Excluding the incorporation of storefront windows, buildings containing dwellings shall comply with architectural requirements of the NJDHDD and employ masonry materials on all facades visible from a road; in. Garages shall be rear loaded and shall be accessed via private pavement. Garage doors shall not face any road or parking serving commercial use on property that is open to the public; n. Views of parking areas shall be minimized from public rights of way and/or single family residential properties via a building, landscaping, architectural wall and/or decorative fencing. o. View of uses in alleys shall be minimized from roads and private pavement, other than alleys, with a wall, maintenance -free fence, or building design. Utilized walls and fencing shall be of comparable material and design to that of the townhouses; and p. Excluding fencing in n. and o. above, where fencing is utilized on a lot it shall be constructed of decorative maintenance -free material. Chain link or wood fencing shall not be permitted. (2) That this ordinance shall become effective immediately after adoption. Ayes: Holland, Winslow Nays: None. Ingle, Carroll and Haley. 16.E. CODE AMENDMENT RELATIVE TO RESOURCE PROTECTION AREA DESIGNATIONS FOR FAMILY SUBDIVISIONS (21PJ0110) Mr. Cash stated this date and time has been advertised for a public hearing for the Board to consider an amendment to the County Code relative to Resource Protection Area (RPA) Designations for Family Subdivisions (21PJ0110). He reviewed the current requirements and the proposed changes. He stated the changes required working with the Department of Environmental Quality (DEQ) and obtaining its approval. He further stated the Planning Commission and Planning staff recommended approval. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. 21-397 6/23/2021 On motion of Mr. Carroll, seconded by Ms. Haley, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 17-56 OF THE SUBDIVISION ORDINANCE AND SECTION 19.1-S23 OF THE ZONING ORDINANCE RELATING TO RESOURCE PROTECTION AREA DESIGNATIONS FOR FAMILY SUBDIVISIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-56 and 19.1-523 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: CHAPTER 17 SUBDIVISION OF LAND 000 Sec. 17-56. Plan and plat requirements. 000 21-398 6/23/2021 j Application Type In addition to any requirements for a specific application, the following items shall be provided as specified for eacha m a plat or plan type when the applicable column is marked °-� dam°- w with an "X". w a A. The following shall be provided as general notes: 24. Environmental features: a. The limits of established watercourses, manmade drainage conveyance systems, mapped dam break inundation zones, preliminary wetland boundaries and X X their anticipated impacts, floodplains, conservation areas, RPAs and approximate location and surface area of BMPS1131 b. CBPA areas as described in chapter 19.1113111°1 X X X X c. Location and labeling of conservation areas, wetlands, RPAs, floodplains, backwater(s), and elevations with X X survey tielines and /or tiedownsl'41 d. CBPA preservation areas described in chapter 19. 1, with a note indicating the method of CBPA X X compliance, the type of facility utilized, as well as recordation information 25. A note with corresponding reference symbol for wetlands stating 'Jurisdictional wetlands shall not be disturbed X X without written permission from the appropriate state and/or federal agencies" 21-398 6/23/2021 j [1 ] For preliminary plats, the contact information of the owner, subdivider, and, if known, the proposed owner. This contact information shall include mailing address, street address, phone number, fax number and electronic mail address. [2] Calculations for open space and areas to be conveyed in accordance with Sec. 17-71 shall include the area for noncontiguous sections and the total area. [3] If required by the director of planning or director of environmental engineering. [4] Final plat should reference ownership and maintenance responsibilities. [51 Provide a note on plat that contains the conditions proposed for such disposal and use as specified in Sec. 17-71. [6] USGS quadrangle sheets are not an accepted source for the required information. The director of environmental engineering may require contour labeling at other appropriate intervals depending upon plan and topography. [7] All lots and parcels shall be buildable. [8] Foran overall conceptual plan, there shall be depicted a general pedestrian circulation layout and general location of any proposed arterial, collector or residential collector street. [9] Where any easement bisects a property, provide tie -downs to property corners on final plat. [10] The utility layout must be consistent with the county's water and sewering specifications and procedures. Any deviation must be requested in writing and is subject to approval by the director of utilities. [I l] For an overall conceptual plan, large onsite and offsite water mains and trunk wastewater lines along with the corresponding tie in points shall be depicted. [12] If approved by the director of utilities, where such a depiction is not feasible, a note may be provided indicating the approximate distance and contract number of the existing water or wastewater line. [ 13] For an overall conceptual plan, the general limits of such features shall be provided. [14] A Resource Protection Area designation may be deferred at time of plan review for a lot or parcel within a line modification plat where the director of environmental engineering determines that there is sufficient evidence to suggest environmental features do not exist on a resulting parcel or the proposed modification is unlikely to affect the buildability of the resulting lot or parcel. For any plat deferred under this footnote an advisory certificate shall be provided on the plat which states "The mapping information is not intended to represent all topographic and environmental features on the lots or parcels which could limit or preclude the ability to construct a residential dwelling and/or other structures. A Resource Protection Area designation and/or other additional engineering research on such items as, but not limited to: soil type, wetlands, floodplains, adequate culverts for driveway crossings of streams or floodplains, etc. will be required based upon individual lot/parcel requirements at time of building permit or plan review." In addition, a deed restriction shall be recorded on each property which states "This lot/parcel was modified without mapping and research of topographic and environmental features that may limit or preclude the ability to construct 21-399 6/23/2021 Application Type In addition to any requirements for a specific application, the following items shall be provided as specified for each plat or plan type when the applicable column is marked fi w with an "X".W 0 06 a a. 26. A note with an asterisk on each lot between RPA limits and water feature(s) stating 'Resource protection area X X (RPA) to remain in its natural state; no structure to be located within the RPA" 27. A note with corresponding reference symbol for any lot or parcel which is located, in whole or in part, on a FEMA floodplain stating "Prior to the issuance of a Certificate of Occupancy for any dwelling, a FEMA National Flood X X Insurance Program Elevation Certificate, completed by a licensed professional, shall be filed with the director of environmental engineering" [1 ] For preliminary plats, the contact information of the owner, subdivider, and, if known, the proposed owner. This contact information shall include mailing address, street address, phone number, fax number and electronic mail address. [2] Calculations for open space and areas to be conveyed in accordance with Sec. 17-71 shall include the area for noncontiguous sections and the total area. [3] If required by the director of planning or director of environmental engineering. [4] Final plat should reference ownership and maintenance responsibilities. [51 Provide a note on plat that contains the conditions proposed for such disposal and use as specified in Sec. 17-71. [6] USGS quadrangle sheets are not an accepted source for the required information. The director of environmental engineering may require contour labeling at other appropriate intervals depending upon plan and topography. [7] All lots and parcels shall be buildable. [8] Foran overall conceptual plan, there shall be depicted a general pedestrian circulation layout and general location of any proposed arterial, collector or residential collector street. [9] Where any easement bisects a property, provide tie -downs to property corners on final plat. [10] The utility layout must be consistent with the county's water and sewering specifications and procedures. Any deviation must be requested in writing and is subject to approval by the director of utilities. [I l] For an overall conceptual plan, large onsite and offsite water mains and trunk wastewater lines along with the corresponding tie in points shall be depicted. [12] If approved by the director of utilities, where such a depiction is not feasible, a note may be provided indicating the approximate distance and contract number of the existing water or wastewater line. [ 13] For an overall conceptual plan, the general limits of such features shall be provided. [14] A Resource Protection Area designation may be deferred at time of plan review for a lot or parcel within a line modification plat where the director of environmental engineering determines that there is sufficient evidence to suggest environmental features do not exist on a resulting parcel or the proposed modification is unlikely to affect the buildability of the resulting lot or parcel. For any plat deferred under this footnote an advisory certificate shall be provided on the plat which states "The mapping information is not intended to represent all topographic and environmental features on the lots or parcels which could limit or preclude the ability to construct a residential dwelling and/or other structures. A Resource Protection Area designation and/or other additional engineering research on such items as, but not limited to: soil type, wetlands, floodplains, adequate culverts for driveway crossings of streams or floodplains, etc. will be required based upon individual lot/parcel requirements at time of building permit or plan review." In addition, a deed restriction shall be recorded on each property which states "This lot/parcel was modified without mapping and research of topographic and environmental features that may limit or preclude the ability to construct 21-399 6/23/2021 a residential dwelling and/or other structures. A Resource Protection Area designation and/or other additional engineering research on such items as, but not limited to: soil type, wetlands, floodplains, adequate culverts for driveway crossings of streams or floodplains, etc. will be required based upon individual parcel/lot requirements at time of building permit or plan review." For a family subdivision plat resulting in one new parcel created from a larger undeveloped parcel, a Resource Protection Area designation may be deferred on the parent parcel where the director of environmental engineering determines that there is sufficient evidence to suggest environmental features do not exist on the parent parcel or the proposed subdivision is unlikely to affect the buildability of the parent parcel. For any such plat an advisory certificate, as referenced in this section, shall be provided on the plat. Further subdivision of the parent parcel under this provision will require a Resource Protection Area 000 CHAPTER 19.1 ZONING 000 A. As part of, or prior to, the zoning application or plan review processes, or during the review of a water quality impact assessment pursuant to Section 19.1-524.E., a reliable, site-specific evaluation shall be conducted and approved by the environmental engineering department to determine whether water bodies on or adjacent to the proposed development site have perennial flow. The Resource Protection Area boundaries for the site shall then be adjusted, as necessary, based on this evaluation. Upon the completion of a countywide map depicting streams with perennial flow, as identified utilizing a scientifically valid method approved by the State Water Control Board, the site-specific evaluations shall no longer be required. B. The director of environmental engineering may adjustthe delineation of any resource protection area boundaries when an environmental site assessment prepared by a qualified expert indicates a need for change based on the environmental features listed in Section 19.1-520.B. I through 19.1-520.B.4. The environmental site assessment shall be drawn to scale and shall clearly delineate such environmental features. Wetlands delineations shall be performed in accordance with the procedures specified in the most recently approved edition(s) of the Federal Manual for Identifying and Delineating Jurisdictional Wetlands. C. The director of environmental engineering may adjust the delineation of any resource management area boundaries when an environmental site assessment prepared by a qualified expert indicates a need for such change based on the environmental features listed in Section 19.1-521.B. The environmental site assessment shall be drawn to scale and shall clearly delineate such environmental features. Wetlands delineations shall be performed in accordance with the procedures specified in the most recently approved edition(s) of the Federal Manual for Identifying and Delineating Jurisdictional Wetlands. D. Any person aggrieved by the director of environmental engineering's decision concerning the boundaries of a resource protection area or a resource management area may appeal such decision in accordance with Section 19.1-30.C. E. Boundary adjustments shall not be available to property that is undergoing redevelopment if, due to previous development of the property, the Chesapeake Bay 21-400 6/23/2021 preservation area features listed in Section 19.1-520.13. or Section 19.1-521.B. cannot be determined. F. A Resource Protection Area designation maybe deferred at time of plan review for a Line Modification or Family Subdivision plat in accordance with Section 17-56. (2) That this ordinance shall become effective immediately after adoption. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 16.F. TO CONSIDER THE FY2021 APPROPRIATION OF $22.9 ND SECONDARY SCHOOL EMERI FUNDS Mr. Durkin stated this date and time has been advertised for a public hearing for the Board to consider the FY2021 appropriation of $22.9 million in Federal Elementary and Secondary School Emergency Relief II (ESSER II) funds. He further stated the plan includes two years of summer school ($10 million); online learning/digital curriculums ($2 million); personal protective equipment (PPE) and school safety, touchless equipment ($5.5 million); air quality maintenance ($1 million); and technology ($2 million). Mr. Holland called for public comment. Ms. Wendy Little expressed concerns relative to Schools' use of CARES Act funding for special needs students such as her son. She asked that the ESSER funds be allocated to special needs students. There being no one to speak to the issue, the public hearing was closed. In response to Mr. Winslow's question relative to the allocation of recovery of learning funds, Mr. Harris stated staff could get that information to the Board. He further stated use of ESSER II funds is tightly drawn up, but there would be more latitude with ESSER III funds. He stated staff would provide all of the relevant information for ESSER III funds well ahead of the public hearing in July. Mr. Holland asked Mr. Harris and Dr. Casey to report back to him with more details on Ms. Little's particular situation. Ms. Haley stated she contacted Ms. Dot Hefron on the School Board regarding Ms. Little's situation, but she was not certain of the current status. On motion of Mr. Ingle, seconded by Ms. Haley, the Board appropriated $22.9 million in Federal Elementary and Secondary School Emergency Relief II (ESSER II) funds. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-401 6/23/2021 16.G. TO CONSIDER AMENDMENTS TO THE FY2021 ADOPTED BUDGET RELATED TO THE REVISED MEMORANDUM OF UNDERSTANDING WITH DOMINION ENERGY Mr. Durkin stated this date and time has been advertised for a public hearing for the Board to consider amendments to the FY2021 Adopted Budget related to the revised Memorandum of Understanding with Dominion Energy. He further stated the action is to appropriate $68 million to projects to maintain and improve access to county facilities impacted by the removal of coal ash from storage ponds, with $13 million going to Parks and Recreation projects and $55 million going to transportation projects. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Ms. Haley, the Board approved amendments to the FY2021 adopted budget appropriating $68 million associated with the revised Memorandum of Understanding with Dominion Energy. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 16.H. TO CONSIDER AMENDMENTS TO FY2021 AND FY2022 ADOPTED BUDGETS FOR THE COUNTY CENTRAL VIRGINIA TRANSPORTATION AUTHORITY FUND Mr. Durkin stated this date and time has been advertised for a public hearing for the Board to consider amendments to the FY2021 and FY2022 adopted budget for the County Central Virginia Transportation Authority (CVTA) Fund. He further stated the action is for the county's appropriations resolution for capital projects, and no additional spending is proposed. He stated staff requests the establishment of appropriation authority for the county for $20.7 million in FY2021 and $20.6 million in FY2022. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Ms. Haley, the Board approved an amendment creating a budget in both FY2021 and FY2022 for the separate fund which manages the local portion of CVTA funds for Chesterfield projects, in accordance with financial best practices and guidelines set out by the CVTA, as follows: FY2021 - $20,686,857 and FY2022 - $20,569,600. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-402 6/23/2021 16.I. TO CONSIDER AMENDMENTS TO THE FY2022 OPERATING AND CAPITAL IMPROVEMENT PLAN BUDGETS FOR CHESTERFIELD COUNTY PUBLIC SCHOOLS AND APPOMATTOX REGIONAL GOVERNOR'S SCHOOL TOTALING UP TO $12,420,500 Mr. Durkin stated this date and time has been advertised for a public hearing for the Board to consider amendments to the FY2022 Operating and Capital Improvement Plan Budgets for Chesterfield County Public Schools and Appomattox Regional Governor's School totaling up to $12,420,500. He further stated l_r revised state revenue estimates may increase by up to $16.5 million, but staff requested only $12.4 million be appropriated at this time. He stated the additional $4.1 million would remain as a resource for Schools in the future, and the final use would depend on other ongoing financial discussions. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Ms. Haley, the Board adopted amendments to the FY2022 Operating and Capital Improvement Plan Budgets for Chesterfield County Public Schools and Appomattox Regional Governor's School totaling up to $12,420,500. And, further, the Board adopted the following resolution: School Operating Fund 26,918,200 Estimated Revenue 39,949,400 Local Sources 17,260,800 State 409,005,800 Federal 43,711,600 Transfers 28,727,100 Transfer from School CIP to Grants 62,500 Transfer from School Operating to Grants 1,698,700 Transfer from School Food Services to Operating 800,000 Transfer from General Fund Recurring Baseline 317,744,300 One Time Funding 15,000,000 Debt Service Reserve - Use of Assigned Fund Balance/Reserves Use of Reserves for Food Services 1,491,000 Beginning Balance for Operating 1,000,000 Appropriations Instruction 553,837,700 Administration 26,918,200 Pupil Transportation 39,949,400 Operatings and Maintenance 65,737,700 Technology 21,695,700 Debt Service 61,439,800 Food Services 28,727,100 Transfer to and/or Assignment for School Capital Improvement Program 9,469,100 Unassigned Fund Balance - 21-403 6/23/2021 Appomattox Regional Governor's School Estimated Revenue Local Sources 3,113,400 State 1,378,700 Appropriations Education 4,492,100 Schools CIP Fund Estimated Revenue Transfer from School Reserve for Future Capital Projects 9,469,100 Transfer from School Food Service 950,000 Note: An additional $5,000,000 in Schools project savings is already appropriated in the Schools CIP fund that will be reallocated for new projects. Appropriations School Capital Projects 10,419,100 Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 16.J. TO CONSIDER ACCEPTANCE AND APPROPRIATION OF UP TO $68.4 MILLION FOR THE AMERICAN RESCUE PLAN ACT (ABPA) Mr. Harris stated this date and time has been advertised for a public hearing for the Board to consider the acceptance and appropriation of up to $68.4 million for the American Rescue Plan Act (ARPA). He further stated staff requests holding the public hearing and then continuing it until July once the final rules become available. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. Ms. Haley made a motion, seconded by Mr. Ingle, for the Board to continue the public hearing to consider acceptance and appropriation of up to $68.4 million for the American Rescue Plan Act (ARPA) to July 28, 2021. Mr. Winslow stated it was interesting to note that there was no one present to speak about all the funds the federal government is sending localities. Mr. Holland stated he did receive an email on sidewalks. He then called for a vote on Ms. Haley's motion, seconded by Mr. Ingle, for the Board to continue the public hearing to consider acceptance and appropriation of up to $68.4 million for the American Rescue Plan Act (ARPA) until July 28, 2021. Ayes: Holland, Winslow, Ingle, Carroll and Haley. J Nays: None. 21-404 6/23/2021 16.K. TO CONSIDER AN ORDINANCE TO ADJUST THE BOUNDARIES OF VOTING PRECINCTS 203 AND 209 IN THE DALE MAGISTERIAL DISTRICT There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-3 REGARDING PRECINCT BOUNDARIES AND POLLING PLACES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: Mr. Jeff Mincks stated this date and time has been advertised Code of the County of for a public hearing for the Board to consider an ordinance as amended, is amending the County Code to adjust the boundaries of voting precincts 203 and 209 in the Dale magisterial district. He Sec. 7-3. Precinct further stated the amendment is necessary due to a current l`r split in the House of Delegates line. of Great Branch to its intersection with Salem Church Road Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-3 REGARDING PRECINCT BOUNDARIES AND POLLING PLACES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: Bird Voting Precinct (203): (1) That Section 7-3 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Courthouse Road (State Route 2099); thence eastwardly along Sec. 7-3. Precinct boundaries and polling places. center line of Krause Road to its intersection with a creek 0 0 0 known as Great Branch; thence eastwardly along the center line Bird Voting Precinct (203): 21-405 6/23/2021 Beginning at the point where the center line of Iron Bridge Road (State Route 10) intersects the center line of Whitepine Road (State Route 701); thence southwardly along the center line of Iron Bridge Road to its intersection with Courthouse Road (State Route 2099); thence eastwardly along the center line of Courthouse Road to its intersection with Krause Road (State Route 903); thence southwardly along the center line of Krause Road to its intersection with a creek known as Great Branch; thence eastwardly along the center line of Great Branch to its intersection with Salem Church Road (State Route 642); thence northwardly along the center line of Salem Church Road to its intersection with Old Warson Drive (State Route 1905); thence eastwardly along the center line of Old Warson Drive (State Route 1905) to its intersection with a tributary to Proctors Creek; thence northeasterly along the center line of a tributary to Proctors Creek to its intersection with a lake known as Salem Woods Lake; thence northeasterly through the center line of Salem Woods Lake to its intersection with a tributary to Proctors Creek; thence northerly through the center line of a tributary to Proctors Creek to its intersection with Proctors Creek; thence northerly through the center line of Proctors Creek to its intersection with Route 288; thence westwardly along the south 21-405 6/23/2021 lanes of Route 288 to its intersection with Salem Church Road (State Route 642); thence northwardly along the center line of Salem Church Road to its intersection with Bellmeadows Road (State Route 1918); thence westwardly along the center line of Bellmeadows Road to its intersection with Windingrun Lane (State Route 1919); thence northwardly along the center line of Windingrun Lane to its intersection with Retriever Road (State Route (2022); thence westwardly along the center line of Retriever Road to its intersection with Watchaven Lane (State Route 2022); thence southwardly along the center line of Watchaven Lane to its intersection with Huntingcreek Drive (State Route 1913); thence northwestwardly along the center line of Huntingcreek Drive to its intersection with Whitepine Road (State Route 701); thence westwardly along the center line of Whitepine Road to its intersection with Iron Bridge Road; thence northwardly along the center line of Iron Bridge Road to its intersection with Kingsland Creek, the point and place of beginning. The voting place for Bird Voting Precinct shall be Bird High School, 10301 Courthouse Road. Salem Church Voting Precinct (209): Beginning at the point where the center line of Centralia Road (State Route 145) intersects the center line of the Seaboard Coast Line right-of-way; thence northwardly along the center line of said right-of-way to its intersection with Kingsland Road (State Route 611); thence westwardly along the center line of Kingsland Road (State Route 611) to its intersection with Salem Church Road (State Route 642); thence southwardly along the center line of Salem Church Road (State Route 642) to its intersection with the southbound lanes of Route 288; thence eastwardly along the southbound lanes of Route 288 to its intersection with Proctors Creek; thence southwardly along the center line of Proctors Creek to its intersection with a tributary to Proctors Creek; thence continues southwardly along the tributary to Proctors Creek to its intersection with a lake known as Salem Woods Lake; thence southwestwardly through the center line of Salem Woods Lake to its intersection with the tributary to Proctors Creek; thence southwestwardly through the center line of a tributary to Proctors Creek to its intersection with Old Warson Drive (State Route 1905); thence eastwardly along the center line of Old Watson Drive (State Route 1905) to its intersection with Thornington Drive (State Route 629); thence eastwardly along the center line of Thornington Drive (State Route 829) to its intersection with Shiloh Drive (State Route 750); thence southwardly along the center line of Shiloh Drive (State Route 750) to its intersection with Centralia Road (State Route 145); thence eastwardly along the center line of Centralia Road (State Route 145) to its intersection with the Seaboard Coast Line right-of-way, the point and place of beginning. The voting place for Salem Church Voting Precinct shall be Salem Church Middle School. 9700 Salem Church Road. 21-406 6/23/2021 (2) That this ordinance shall become effective immediately upon adoption. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 16.L. TO CONSIDER THE ESTABLISHMENT OF FIVE SATELLITE ABSENTEE VOTING LOCATIONS FOR ALL PRESIDENTIAL PRIMARY AND GENERAL ELECTIONS Mr. Mincks stated this date and time has been advertised for a public hearing for the Board to consider an ordinance amending the County Code to establish five satellite absentee voting locations for all presidential primary and general elections. He further stated the amendment adds one additional satellite absentee voting location at Clover Hill Library and makes clear that all five locations will be use for all general and presidential primary elections in the future. Mr. Carroll stated analysis conducted after the most recent election determined North Courthouse and LaPrade libraries had the highest absentee voter turnout. He further stated the request to add this location was made after taking into consideration the scope and size of the Matoaca District and the growth and development in both Clover Hill and western Hull Street. Mr. Ingle stated he is still looking for a location in the Bermuda District that makes sense. Mr. Holland suggested looking at locations near the Bermuda District boundaries. He stated this ordinance is an excellent example of local government accommodating citizens who want to vote. He then called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Ms. Haley, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-4 REGARDING SATELLITE ABSENTEE VOTING LOCATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-4 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 7-4. - Satellite absentee voting locations. The following are established as satellite absentee voting locations for all general elections and presidential primary elections: 21-407 6/23/2021 (1) LaPrade Library, 9000 Hull Street Rd, North Chesterfield, VA 23236. (2) Meadowdale Library, 4301 Meadowdale Blvd, North Chesterfield, VA 23234. (3) North Courthouse Road Library, 325 Courthouse Road, North Chesterfield, VA 23236. (4) Ettrick-Matoaca Library 4501 River Road, South a Chesterfield, VA 23803. J (5) Clover Hill Library, 6701 Deer Run Drive, Midlothian, VA 23112. (2) That this ordinance shall become effective immediately upon adoption. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits and zoning requests. 18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. On motion of Ms. Haley, seconded by Mr. Carroll, the Board adjourned at 9:37 p.m. until July 28, 2021, at 2:00 p.m. for a work session to be held in Room 502. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. g aseydministrator 21-408 6/23/2021 A A Attachment A Board of Supervisors Meeting lune 23, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments 6/21/2021 David Leffert Matoaca Unscheduled The repaving of roads in Matter Stoney Glen West have been moved back for consecutive years. They have not been repaved for over 25 years and are a mess. What do we need to do to get our roads repaved? 21-409 6/23/2021