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06/24/98 PacketMeeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Inno. 9_d, ,100g Item Number: Page Subject: Appropriation of a{iditional Compensation Board revenue and authorization for one new position. County Administrator's Comments: Board Action Requested: Appropriate $24,112 of Compensation Board revenue with a corresponding increase in expenditures and approve creation of one additional position. Summing' of Information: The Compensation Board has approved the additional position based on the increase of the average daily population in the Home Electronic Monitoring program for inmates. However, the Sheriff may determine the use of the position within the Department. C.': G. Williams Jr. ~ County Administrator: Title: Attaclnnents: ~ Yes No Sheriff 057 of 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Date: June 24, 1998 Item Number: 5 .Ao Page 1 of 1 Subject: Resolution recognizing Mrs. Lynne E. Cooper £or contributions to the Chesterfield-Colonial Heights Board of Social Services. County. Administrator's Comments: County Administrator: Board Action Requested: The Department of Social Services has requested that the Board of Supervisors commend and recognize Mrs. Lynne E. Cooper for outstanding service to the citizens of Chesterfield County and Colonial Heights through representation on the Chesterfield-C,lenial Heights Board of Secial Services. Summary of Information: Mrs. Lynne E. Cooper was appointed to the Chesterfield-Colonial Heights Board of Social Services in 1990 and served as Chair from January 1994 through June 1997. Mrs. Cooper has served with distinction through her dedication and commitment to all citizens and advocacy for the protection of children, the elderly and disabled. While a member of the Social Services Board, Mrs. Cooper has served as Chair of the Capital Area Coalition of Local Social Services Board Members, actively participated in the Virginia Social Services Advocates, and was appointed to the Community Response Team upon implementation of Welfare Reform. Preparer: --~ ~-~ ~L. C.~ . Sarah C. Snead Attachments: ~'~ 6, ~ Title: Director of Social Services Yes ~-'~No I# ',0~' Resolution Recognizing Lynne E. Cooper Chesterfield-Colonial Heights Board of Social Services WHEREAS, the Chesterfield-Colonial Heights Social Services Board is a citizen Board established by the Code of Virginia, responsible for oversight and policy guidance to the department in its pursuit of excellence in providing services to individuals, families and the community; and WHEREAS, Lynne E. Cooper was appointed to the Chesterfield-Colonial Heights Board of Social Services in 1990 and served as chair from January 1994 through June 1997; and WHEREAS, Lynne E. Cooper served in the capacity of Chair of the Capital Area Coalition of Social Services Board Members, which is comprised of representatives from the counties/cities of Charles City, Chesterfield-Colonial Heights, Goochland, Hanover, Henrico, New Kent, Powhatan and Richmond City; and WHEREAS, Lynne E. Cooper actively participated in the Virginia Social Services Advocates, a statewide coalition for local Social Services departments; and WHEREAS, Lynne E. Cooper was a strong voice in advocating for departmental needs, including assuming an active role in filling the position created by the resignation of a long-term director; and WHEREAS, Lynne E. Cooper has demonstrated an unfailing commitment to all employees of Chesterfield-Colonial Heights Department of Social Services; and WHEREAS, the Virginia Initiative for Employment-Not Welfare was implemented in the localities of Chesterfield and Colonial Heights during her tenure and Lynne E. Cooper represented the Board on the Community Response Team; and WHEREAS, the department has experienced unprecedented growth and changes under her leadership; and WHEREAS, Lynne E. Cooper is committed to the protection of children, the elderly and disabled, and has served with distinction all citizens of Chesterfield and Colonial Heights; NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors wishes to commend and recognize Lynne E. Cooper for her dedicated and outstanding service to the Social Services Board and the citizens of Chesterfield and Colonial Heights. 0O;8 5;6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 ,~Ieeting Date: June 24, 1998 Item Number: 5. B. Subject: Resolution recognizing Ms. Mildred Tucker for contributions to the Chesterfield-Colonial Heights Board of Social Services. County Administrator's Comments: County .4dministrator: Board Action Requested: The Department of Social Services has requested that the Board of Supervisors commend and recognize Ms. Mildred Tucker for outstanding service to the citizens of Chesterfield County and Colonial Heights through representation on the Chesterfield-Colonial Heights Board of Social Services. Summary of Information: Ms. Mildred Tucker was appointed to the Chesterfield-Colonial Heights Board of Social Services in 1990 and has served as Chair since July 1997. She was elected Vice-Chair in July 1992 and served in this capacity through June 1997. Ms. Tucker chaired the Search Committee established to fill the position created by the retirement of a long-term director. She has served with dedication and commitment to the Board and the community through her strong belief and advocacy for family and children. Preparer: r~r:2X'~'- ( ' Lq ,'JKN, Sarah C. Snead Attachments: Yes ~ No Title: Director of Social Services Resolution Recognizing Mildred Tucker Chesterfield-Colonial Heights Board of Social Services WHEREAS, the Chesterfield-Colonial Heights Social Services Board is a citizen Board established by the Code of Virginia, responsible for oversight and policy guidance to the department in its pursuit of excellence in providing services to individuals, families and the community; and WHEREAS, Mildred Tucker was appointed to the Chesterfield-Colonial Heights Board of Social Services in 1990; and WHEREAS, Mildred Tucker has served as Chair since July 1997, and was Vice-Chair from July 1992 through June 1997; and WHEREAS, Mildred Tucker served as Chair of the Search Committee established to fill the position created by the retirement of a long-term director; and WHEREAS, Mildred Tucker has been committed to all employees of the Chesterfield- Colonial Heights Department of Social Services; and WHEREAS, the Virginia Initiative for Employment-Not Welfare was implemented in the localities of Chesterfield and Colonial Heights during her tenure; and WHEREAS, the department has experienced unprecedented growth and change under her leadership; and WHEREAS, Mildred Tucker has served with commitment to the Board and the community through her strong belief and advocacy for family and children; NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors wishes to commend and recognize Mildred Tucker for her dedicated and outstanding service to the Social Services Board and the citizens of Chesterfield and Colonial Heights. 1998 VIRGINIA GENERAL ASSEMBLY LEGISLATION AFFECTING THE COUNTY June 24, 1998 I. CHANGES REQUIRING BOARB ACTION Public Hearing or Other Board Action COMMUNITY DEVELOPMENT × 1. Yes No Comments: Amendment to the State Code which requires localities to amend local ordinances involving the placement, screening or height of antennas to accommodate on amateur radio antennas. Localities may continue to regulate amateur radio antennas with regard to certain screening, setback, placement, and health and safety requirements. [SB480] Im.Dact or Effect: Minimal. Staff recommends an amendment to the zoning ordinance increasing the permitted height of amateur 'radio antennas from 50 feet to 75 feet. × 2. Yes No Comments: Amendment to the State Code which requires the zoning administrator to make a decision or determination on administrative zoning matters within 90 days of a request unless the requester has agreed to a longer period. [HB1396] Impact or Effect: Minimal. Most administrative zoning decisions are resolved in 60 days or less. × Yes No Comments: HUMAN SERVICES Amendment to the State Code which clarifies and redefines the role of community services boards (CSB's), the entities that oversee the delivery of publicly funded mental health, mental retardation and substance abuse services. The structure and operation of the individual CSB's have become very different throughout the State. This bill is an attemPt to eliminate this variety and define three types of CSB's which a local governing body may choose. The three types of CSB's created by the bill are: (i) The "operating board" type which provides services through its own staff or through contract providers. This type CSB is appointed by and reports to the local governing body. All MH/MR/SA employees are CSB employees under this designation. (ii) The "administrative policy board" type provides similar MH/MR/SA services, but does not hire its own CSB staff. The executive director of the CSB is hired by the local government. This most closely resembles the current structure. (iii) The "policy advisory board" type does not operate the MH/MR/SA program. Under this designation the program is operated by a MH/MR/SA department as a unit of local government. The CSB serves as an advisory agency to local governing body. The Board of Supervisors must designate the type of CSB it wishes to operate. The Board may change the designation later by ordinance. [HB428] 2 Recommendation: Staff recommends (1) the Board designate a CSB type at the July Board meeting, (2) the Board create, in August, a committee to further study the appropriate type of CSB which the County should have in the future, and (3) that, if necessary, the Board, after receiving the recommendations of the committee and staff, consider appropriate ordinance and charter revisions relating to the ultimate structure and operation of the County's CSB. 3 I1. CHANGES WHICH MAY REQUIRE BOARD ACTION Public Hearing or Other Board Action A. COMMUNITY DEVELOPMENT Yes No Comments: Authorizes local governments to incorporate higher .civil penalty provisions into their ordinances developed to protect water quality in Chesapeake Bay Preservation Areas under the Chesapeake Bay Preservation Act. Civil penalties may now be assessed by a court for up to $5,000 per day of violation of orders, permits, regulations and the like issued under the local programs. Local governments may also, with the consent of the violator, provide for the payment of civil charges which are not to exceed 910,000 per violation. [HB626/SB354] Recommendation: Staff recommends the Board take no action. Zoning enforcement uses the criminal process for resolv!ng these type of violations because it is generally more effective with violators and results in speedier abatement of violations. Yes No Comments: Amendment to the State Code which localities to exempt cemeteries from stormwater management fees. [HB648] allows local Recommendation: Staff recommends the Board take no action. The current practice of allocating stormwater fees based on the amount of water generated by the property results in minimal stormwater management fees for cemeteries and other Iow water uses. /jO 4 Yes No Comments: Yes No Comments: Yes No Comments: Amendment to the State Code which allows localities to define "immediate family" to include aunts, uncles, nieces and nephews for purposes of family subdivision provisions. [HB 852] Recommendation: Staff recommends the Board take no action. Currently, state law permits owners to allow "immediate family members" to build single family homes on their relatives' property without subdivision or zoning approval. This amendment expands the list of relatives that would be considered "immediate family members" for this purpose. Amendment to the State Code which allows the circuit court, at the request of a locality, to appoint up to three alternates to the board of zoning appeals. [SB62] Recommendation: No recommendation. Staff notes that there are no attendance problems in the operations of the Board of Zoning Appeals. PUBLIC SAFETY Amendment to State Code 'which makes it optional for localities to indicate an animal's gender on license tags. Currently, tags must indicate gender. [SB351] Recommendation: Staff recommends the Board take no action because the current system of identification results in more effective identification and control of animals. 5 Yes No Comments: Yes No Comments: Yes No Comments: Gm 10. Amendment to the State Code which authorizes a local governing body or its designee to appoint assistant fire marshals. Currently, only the governing body of a county, appoint assistant fire marshals. Program) [HB899] Recommendations: Staff city or town may (1998 Legislativ~.~ recommends an amendment to the County Code to authorize the County Administrator to appoint assistant fire marshals. FINANCE AND TAXATION Amendment to the State Code which increases from $20 to $25 the amount a local government may collect from a person using a bad check to pay taxes or other sums due. [SB36] Recommendation: Staff recommends an amendment to the County Code to increase the fee charged for all bad checks to $25. Amendment to the State Code which authorizes Chesterfield County to raise the maximum income limitation from (from $40,000 to $52,000) and net financial worth limitation (from $150,000 to $1 95,000) for eligibility under local real property tax exemption or deferral programs and personal property tax rate reduction programs. [SB677] Recommendation: Staff recommends no change. In FY98, the County granted $1.5 million in real and personal property tax relief. The FY98 level of tax relief represents a 27% increase in the relief granted in FY97 and a 61% increase in the relief granted over the last five years. 6 III. CHANGES AFFECTING THE COUNTY FOR WHICH NO ACTION IS A. ADMINISTRATION OF GOVERNMENT 12. Amendment to the State Code which prohibits any changes in precinct boundaries from September 1, 1998 to June 1, 2001. The Joint Reapportionment Committee has recommended this freeze on precinct boundary adjustments as part of the Commonwealth's program to obtain accurate precinct data with the Census 2000 maps and population reports. This freeze is similar to the freeze enacted prior to the 1990 Census. [HB343] 13. Provides for a referendum at the next general election of a constitutional amendment which provides that the General Assembly may authorize one or more cities, towns, or counties, or any combination thereof, to contract debt as the result of an agreement to share the revenue, tax base, · or the benefits of economic growth. [HB733/SB322] 14. Provides for a referendum at the next general election on a proposed amendment to the Virginia Constitution which will allow the General Assembly by general law to give local governments the option of eliminating, in whole or in part, either the BPOL or merchants' capital tax, or both.. [HB41] 15. Provides for a referendum at the next election on a constitutional amendment which will authorize the General Assembly to provide by general law or special act for county-city-town agreements to share the revenues and costs associated with a particular land area designated by the agreement. [SB2] 7 16. 17. 18. 19. 20. Provides for a referendum at the next general election on a proposed amendment which will authorize the General Assembly to Provide by law that overseas employees, their spouses and dependents, otherwise qualified to vote in Virginia, may continue to vote in Virginia elections although they relinquish their Virginia place of abode while overseas. The Constitution's definition of residence for purposes of voter qualification now requires both domicile and "a place of abode." [ H B 1094] Amendment to State Code which requires each general district court to create a small claims division using existing facilities by January 1, 1999. [HB1354] Amendment to the State Code which prohibits localities from issuing or reissuing a business license to any contractor who (i) has not obtained or is not maintaining workers' compensation coverage for his employees and (ii) at the time of application for business license issuance or reissuance, is required to obtain or maintain such coverage. [SB193] Amendment to the State Code which changes the current formula for computing the annual retirement allowances for all retirees and beneficiaries of the VRS system. The bill provides for a single multiplier (1.70 percent) to be applied to entire average final compensation when calculating retirement benefits. The CounW's contribution rate will likely increase in FY-2000 or FY-2001 due to this change. [HB36] Amendment to the State Code authorizing the purchase of prior service credits on a pre-tax basis for VRS retirement purposes. Employers are authorized to pay an equivalent amount in lieu of member contributions, which payments will not be considered wages or salary. VRS is required to obtain a private letter ruling from the IRS prior to implementing this bill. [HB133] 8 21. 22. 23. 24. Amendment to the State Code which increases, from $5,000 to $10,000, the maximum burial expenses an employer may be required to pay under workers' compensation for a deceased worker. The bill also increases, from $500 to $1,000, the amount of reasonable transportation expenses an employer may be required to pay for the deceased. [HB1066] Amendment to the State Code which requires continued health care coverage to be afforded to disabled public safety employees and to the spouses and dependents of deceased public safety employees, if the employee's death or disability occurred in the course of his employment. The measure becomes effective July 1, 2000. [HB 324] Amendment to the State Code which allows the clerk of the court to charge' a fee for electronic access to nonconfidential court records. The fee is limited to an amount to cover the operational costs of providing access (e.g., maintenance, support, enhancements of the system used to provide access). The fee, if any, is to be charged each user and paid into a special local nonreverting fund to be used for operating the system. [HB792] Amendment to the State Code which provides that a governing body may adopt an ordinance or resolution by a recorded voice vote unless otherwise provided by law. [HB 341] 9 25. 26. Amendment to the State Code which (i) reduces the number of petitiOn signatures required for independent and primary candidates for statewide offices and for minor party tickets on the presidential ballot to 10,000 signatures, (ii) reduces the number of signatures for independent and' primary candidates in congressional district elections to 1,000 signatures in the district, and (iii) increases the requirement for a minimum number of signatures from each congressional district from 200 to 400 for statewide petitions. [HB49] Amendment to the State Code which provides that the local registrar or board of elections shall notify the person filing a campaign finance disclosure report of any need for additional information within seven days of the due date of the report rather than within seven days of the receipt of the report. [HB96] COMMUNITY DEVELOPMENT Amendment to the State Code which provides that a iandowner's rights shall be c~eemed vested in his zoning and not affected by a subsequent amendment to a zoning ordinance when the landowner (i) obtains or is the beneficiary of a significant affirmative governmental act allowing development of a specific project, (ii) relies in good faith on the affirmative governmental .act, and (iii) incurs extensive obligations or expenses in diligent pursuit of the specific project which is the subject of the affirmative governmental act. [SB570] _,..! ,_ ,,¢~" 28. Amendment to the State Code which requires local planning commissions' determinations concerning proposed telecommunications facilities to comply with the requirements of federal law. The amendment stipulates that a telecommunications facility application shall be deemed approved if a commission fails to act on it within 90 days of its submission unless the governing body or the applicant has authorized an extension of time., A governing body may not grant an extension that is longer than 60 days. if the commission has not acted on the application by the end of the extension, the application is deemed approved. [HB 568] 29. Amendment to the State Code which clarifies the definition of a farm building by adding a specific definition of "farm building or structure." The bill clarifies that "farm buildings or structures" shall be exempt from the provisions of the Statewide "~-'~Llniform Building Code. [HB935] f~"30." JAmendmentjto the State Code which provides that J~ each 15-day period durin~ which a violation .......... relatino to a residential unit continues after the ~[~""~'~0~.,~ ~,,~\ c ourt-(~rdered abatement period has ended shall constitute a separate offense. (1998 Legislative Program) [SB338] 31. Amendment to the State Code which changes the year which subdivision streets had to be open to the public in order to be eligible to be taken into the state secondary system from 1985 to 1988. [HB457/SB26] 32. Increases the threshold amount for liability for roll- back taxes from two dollars to ten dollars. If the amount of tax due is less than this amount, roll- back taxes will not be due upon a change in the use or zoning of property assessed under the land use taxation program. [SB47] 11 33. 35. 36. 37. Amendment to the State Code which eliminates the authority of local governments to condemn space on privately owned telecommunications facilities for E-911 systems. Localities must now acquire space on such towers under the provisions of local government law. [HB1237] FINANCE AND TAXATION Amendment to the State Code which requires cellular telephone and personal communications systems providers to collect monthly billing surcharges of 75 cents per telephone number assigned to their customers for the purpose of establishing and maintaining emergency 911 systems. The surcharges are paid into a wireless 911 fund and then distributed to localities that operate public safety answering points and to service providers to defray capital costs and operating expenses incurred in providing service to wireless E-911 calls. [HB1331] Amendment to the State Code to allow all localities to use their local share of highway funds to support mass transit o'perating costs and increases the Commonwealth Mass Transit fund's share of the Transportation Trust Fund from 8.4 percent to 14.5 percent in fiscal year 1998-1999 and 14.7 percent thereafter. [HB958/SB562] Amendment to the State Code which provides that, for streets whose plans are submitted on or after July 1, 1998, where local street pavement widths standards are different from VDOT standards, and those local standards cause VDOT increased maintenance costs, the amount of the increase will be paid to VDOT by the locality. [HB273] Amendment to the State Code which grants property tax exemptions for property owned by Chesterfield Alternatives, Inc. (1998 Legislative Program) [HB240] 12 38. Amendment to the State Code which prohibits localities from using reimbursements from the Compensation Board for any purpose other than salary when the Compensation Board provides salary increase for constitutional officers and their assistants or deputies. [HB561] D. PUBLIC SAFETY 39. Amendment to the State Code which allows marked motor vehicles used by sheriffs' offices, with the concurrence of the governing body and the sheriff to be either brown or white. [HB533] 40. Amendment to the State Code which renames animal control wardens to animal control officers and imposes new continuing education requirements and new record keeping requirements. [HB 232] 41. Clarifies that the required level of local funding for operating costs under the Juvenile Community · Crime Control Act must be at least equal to, rather than equal to, total 1995 expenditures for child care day placements and adds that funding shall not include placements made pursuant to the Comprehensive Services Act. [HB660] 42. Amendment to the State Code which provides that cost of capital construction debt service less any state reimbursement is included in the cost which a locality may charge another locality which places a child in its juvenile detention home. Currently, only the cost of feeding, clothing, caring for, and furnishing medicine and medical attention for such child may be charged. [HB888] 13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 8.^.1. Subject: Nomination/Appointment to the Committee on the Future County Administrator's Comments: County Administrator: Board Action Requested: Nomination/Appointment of a member to serve on the Committee on the Future Summary of Information: The purpose of the Committee on the Future is to prepare reports and make recommendations concerning changes in governmental structure, revisions to fiscal and land use planning, and any other matters concerning approaches to meeting the governmental needs of the people of Chesterfield County. Due to the recent resignation of Mr. Kenneth Fo Hardt, representing the Dale District, a vacancy has occurred. The term would be effective immediately and will be at the pleasure of the Board. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Tammy D. Haskins Attachments: [~Yes Clerk to the Board No I# 005 ;HESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 24, 1998 Item Number: $ '^' 2. Su~ect: Nomination/Appointment to the Citizens Transportation Advisory Committee of Directors County Administrator's Comments: County Administrator: ~ Board Action Requested: Nominate/Appoint a member to serve on the Citizens Transportation Advisory Committee. Summary of Information: The Citizens Transportation Advisory Committee reviews plans that are proposed to resolve regional transportation problems. The Committee serves in advisory capacity to the Richmond Area Metroplitan Planning Commission (MPO). The Board appointed Mr. Rusty Miller, representing the County at-large, at its February 25, 1998 meeting. Mr. Miller's term will expire June 30, 1998 and he does not wish to continuing serving. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: /£Y)~/"/~ ~ ,'2~ Title: Tammy D. ILlaskin's - Attachments: Clerk to the Board BOARD OF SUPERVISORS RENNY BUSH HUMPHREY CHAIRMAN MATOACA DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTIRCT CHESTERFIELD COUNT P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 LANE B. RAMSEY COONTY ADMINISTRATOR TO: FROM: DATE: SUBJECT: The Honorable Members of the Board of Supervisors Lane B. Ramsey June 16, 1998 Citizens Transportation Advisory Committee Appointment At the February 25, 1998 Board of Supervisors meeting, the Board appointed Mr. Rusty Miller, representing the County at-large, to serve on the Citizens Transportation Advisory Committee. His term will expire June 30,~ 1998 and he does not wish to continuing serving. Staff has no recommendations to fill this vacancy. LBR/tdh Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June24, 1998 Item Number: 8.A.3. Sub_iect: , Reappointments to the Board of Building Code Appeals County Administrator's Comments: County Administrator: Board Action Requested: expire on 6/30/98 or 7/31/98. Summary of Information: Reappoint five members of the Board of Building Code Appeals whose terms As you will remember from previous agenda items, last summer the size of the Board of Building Code Appeals was increased to 13 members in order to meet the revised required experience and background requirements of the Virginia Uniform Statewide Building Code. Terms of five members of the Board of Building Code Appeals are about to expire. This Board hears appeals of decisions made by both the Building Official and the Fire Marshal in the course of enforcement of the Building, Fire Prevention, and Existing Structures codes. The terms expiring at the end of June are Mr. Timothy Grider, with residential construction: experience; Mr. Robert Andrus, a mechanical engineer; and Mr. Warren Vaughan, a registered architect. The terms of Mr. Robert Foster, a plumbing and mechanical contractor; and Mr. Steven Applegate, a structural engineer, will expire at the end of July. The reappointment of an architect (Mr. Vaughan), a structural engineer (Mr. Applegate), a plumbing/mechanical contractor (Mr. Foster), and a mechanical engineer (Mr. An&us) is necessary to comply with the Virginia Uniform Statewide Building Code as well as the County Ordinance experience requirements. Terms of these members will be for three years to allow for staggering of terms of the Board of Building Code Appeals. Each of these members has expressed a desire to continue service on the Board and would welcome consideration for reappointment. It is requested that the Board consider reappointing these members to the Board of Building Code Appeals. Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless roles are suspended by a unanimous vote of the Board. Nominees are voted on in the order in which they are nominated. Preparer:~ Attachments: Yes No Title: Building Official - BOARD OF BUILDING CODE APPEAL~ State Qualification Tradesmen Requirements Name (4 Required by Magisterial Count~ Ordinance) District Registered architect/builder or 1. G. Warren Vaughan No Midtothian superintendent with 10 years ~,IA experience (Architect) Registered engineer with 2. Steven M. Applegate No Midlothian structural experience or PE registered architect (Registered Engineer Registered mechanical 3. John N. Sanderson Yes - Plumbing Dale engineer/mechanical or plumbing (Plumbing Contractor) contractor with 10 years 4. Robert Foster Yes - Plumbing Matoaca experience (Plumbing/Mechanical Contractor) 5. Wolfgang Webner PE (Mechanical Engineer) Yes - Electrical Be~xnuda Registered Electrical 6. Henry L Gill Yes - Electrical Matoaca Engineer/Electrical Contractor (Electrical Contractor) with 10 years experience Registered fire protection 7. W. G. Bill Fields No Matoaea engineer/fire protection contractor with 10 years None 8. Timothy D. Grider No Clover Hill (Millwork Vendor) None 9. Robert Andrus PE No Midlothian (Mechanical Engineer) None 10. Bob Olsen No Midlothian (Heavy Equipment Operator) None 11. Jack R. Wilson, Ill No Bermuda (Attorney) None 12. Dave Rives No Matoaca (Safety Specialist/Fire Expertise) None 13. Lonnie Miller No Midlothian (Fire Prevention & Suppression Expertise) 0505:19517.1/Rev.5/98 ~ ' 5'OARD OF SUPERVISORS RENNY BUSH HUMPHREY CHAIRMAN MATOACA DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L McH~L_E, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHINq DISTRICT CHESTERFIELD COUN, ~ DEPARTMENT OF BUILDING INSPECTION P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 WILLIAM D. DUPLER, BUILDING OFFI¢IA~ PHONE: 74~1057; FAX:(804) 751-4713 MEMORANDUM LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: Lane B. Ramsey, County Administrator William D. Dupler, Department Director DATE: June 9, 1998 SUBJECT: BOARD OF BUILDING CODE APPEALS REAPPOINTMENTS I have contacted each member of the Board of Supervisors by voice mail about the attached reappointments. All of the members desire to continue to serve and are eligible for another appointment through the summer of 2001. jw-c /A:APB2,agcnda6.24 Attachment Pr. oviding a FIRST CHOICE community through excellence in public service. r ~ Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 24, 1998 Item Number: Page 1 of 1 8.A.4. Nomination/Appointment to Social Services Board County. Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint Members to Serve on the Social Services Board of Information: The purpose of the Social Services Board is to provide services to individuals, families and the community by preventing dependency, encouraging self sufficiency, preserving and restoring families, and promoting and protecting the well-being of children, the elderly and disabled. Request the nomination/appointment of individuals to the Chesterfield- Colonial Heights Board of Social Services. The terms are effective July 1, 1998, and will expire June 30, 2002. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: ~0~ ~. ~t. lL~ Sarah C. Snead Attachments: Yes ~-~ No Title: Director of Social Services Chesterfield/Col .,al Heights Department of Social Services RO. Box 430 ° Chesterfield, Virginia 23832 Telephone: 804-748- I 100 ° Fax: 804-796-1837 May l l, 1998 Sarah C. Snead Director Hon. Renny Humphrey Chairman Board of Supervisors Chesterfield County Chesterfield, Virginia 23832 Dear Ms. Humphrey: It is with regret that I inform you that Mrs. Lynne Cooper's term on the Social Services Board will expire on June 30, 1998. She has been a dedicated and valued member of the Board and will be sorely missed. In addition, I regret that my term as a member on this Board will expire at the same time. I have certainly enjoyed serving in this capacity. The Board wishes to recommend that Mr. Bruce Miller fill Mrs. Cooper's vacancy and Ms. Virous Jones succeed me. Both of these individuals are extremely qualified in the human services field and the Board would benefit greatly from their expertise. These appointments will be for four-year terms beginning July 1, 1998. I will be happy to provide any additional information regarding the appointments and look forward to your reply. Sincerely, Ms. Mildred Tucker, Chair Chesterfield-Colonial Heights Board of Social Services /ssb cc: Lane Ramsey Brad Hammer ' Il! Meeting Date: June 24. 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 3 8.A.5. Subject: Nominations/appointments to the Youth Services Citizen Board. County_ Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the Youth Services Citizen Board. Summary_ of Information: The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. TERMS EXPIRING The terms of appointment for the following youth members of the YSCB will expire June 30,1998: Jennifer Sprayberry, Midlothian High School, Midlothian District Mark Ludden, James River High School, Midlothian District Jessica Seward, L. C. Bird High School, Dale District Morgan Wilson, Meadowbrook High School, Dale District Preparer: Jana D. Carter Title: Director, Youth Services Attachments: ~Yes No i)13 CHESTERFIELD COUNTY~ BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Ann Diersen, Monacan High School, Clover Hill District Lydia Zirkle, Clover Hill High School, Clover Hill District Chanelle Jefferson, Manchester High School, Matoaca District Dwight Brown, Jr., Matoaca High School, Matoaca District Javon Turner, Thomas Dale High School, Bermuda District The terms of appointment for the following adult members of the YSCB expire June 30, 1998: Debbie Davis, Bermuda District Phyllis Bass, Bermuda District Jacquelyn Billips, Matoaca District Marti Franks, Midlothian District Pamela Masters, Clover Hill District APPOINTMENTS Midlothian District. Supervisor Barber has recommended that the Board nominate and appoint the following youth to fill the vacancies on the Youth Services Citizen Board for a term from July 1, 1998 through June 30, 1999: Keith Sutton, Midlothian High School Wendy Uber, James River High School Mr. Sutton and Ms. Uber meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Bermuda District. Supervisor McHale has recommended that the Board reappoint Phyllis Bass to the Youth Services Citizen Board for a term from July 1, 1998 through June 30, 2001. Ms. Bass meets all eligibility requirements to fill the vacancy and has indicated her willingness to be reappointed. Matoaca District. Supervisor Humphrey has recommended that the Board nominate and appoint the following individuals to fill vacancies on the Youth Services Citizen Board: Linda Burns, adult, appointed for a term from July 1, 1998 through June 30, 2001. Dwight Brown, Jr., a student at Matoaca High School, reappointed for a term from July 1, 1998 through June 30, 1999. ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) Ms. Burns and Mr. Brown meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Clover Hill District. Supervisor Warren has i-ecommended that the Board nominate and appoint the following individuals to fill vacancies on the Youth Services Citizen Board: Pamela S. Masters, reappointed for a term from July 1, 1998 through June 30, 2001. Christie Graham, a student at Monacan High School appointed for a term from July 1, 1998 through June 30, 1999. Ms. Masters and Ms. Graham meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Dale District. Supervisor Daniel has recommended that the Board reappoint Morgan Wilson, a student at Meadowbrook High School, to the Youth Services Citizen Board for a term from July 1, 1998 through June 30, 1999. Ms. Wilson meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Meeting Date: June 24, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 19 9 8 Item Number: Page 8.A.6o 1 of 2 Subject!. Nominations/Appointments tothe Community Criminal Justice Board (CCJB) Administrator's Comments: CountyAdministrator: BoardAction Requested: It is requested that the Chesterfield County Board of Supervisors approve the nominees for appointment to the Community Criminal Justice Board (CCJB) for two year terms according to the adopted By-Laws o£ the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia SI of Information: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the Membership.by position, according to the Code of Virginia. In a Multi-Jurisdictional board, the Code allows for up to twenty appointments. The Community Criminal Justice Board members shall serve for two-year staggered terms; thus ten members are appointed each year. Preparer: Attachments: Yes [--] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page__2 of 2 of Information: (Continued) It is requested the following individuals be appointed to the Community Criminal Justice Board for a two year term to commence July 1, 1998 and ending June 30, 2000. Judge Timothy J. Hauler Judge Thomas L. Murphey William W. Davenport James C. Minetree Garland Stafford Colonel Carl Baker Eileen Brown Steve Sheffield Wave B. Tench, III Renae Sands (Circuit Court Judge) (General District Court Judge) (Commonwealth's Attorney) (Education) (Citizen) (Citizen) (City Representative) (Police Chief Colonial Heights) (Sheriff Colonial Heights) (Community Services Board) Under the Existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appOinted at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated NOMINATIONS FOR APPOINTMENT TO THE COMMUNITY CRIMINAL JUSTICE BOARD Judge Timothy J. Hauler Chesterfield Circuit Court P. O. Box 57 Chesterfield, VA 23832 Phone: 748-1333 Fax: 796-5625 Eileen Brown (City Representative) Colonial Heights Office on Youth P. O. Box 3401 Colonial Heights, VA 23834 Phone: 520-9286 Fax: 520-9237 Judge Thomas L. Murphey Chesterfield General District Court P. O. Box 144 Chesterfield, VA 23832 Phone: 748-1422 Fax: 748-1757 Steve Sheffield (Police Chief) Colonial Heights Police Dept. 401 Temple Ave. Colonial Heights, VA 23834 Phone: 520-9311 Fax: 520-9226 William W. Davenport Chesterfield Commonwealth's Attorney P. O. Box 25 Chesterfield, VA 23832 Phone: 748-1221 Fax: 796-6543 Wave B. Tench, III (Sheriff) Colonial Heights Sheriff' s Office 401 Temple Ave. Colonial Heights, VA 23834 Phone: 520-9352 Fax: 520-9229 James C. Minetree (Educator) 4424 Adelaide Ave. Richmond, VA 23234 Phone: (w) 743-3645 Fax: 743-3644 Renae Y. Sands (Comm. Services Board) District 19 Community Services Board 20 West Bank St., Suite 1 Petersburg, VA 23803 Phone: 862-8001 Fax: 862-8023 Colonel Carl Baker (Citizen) Chesterfield County Police Dept. P. O. Box 148 Chesterfield, VA 23832 Phone: 748-1266 Fax: 748-1239 Major Garland Stafford (Citizen) Chesterfield Sheriff's Office P. O. Box7 Chesterfield, VA 23832 Phone: 751-4415 Fax: 748-5808 *All individuals are currently appointed and serving on the Community Criminal Justice Board except Judge Thomas L. Murphey. BOARD OF SUPERVISORS RENNY B. HUMPHREY, CHAIRMAN MATOACA DISTRICT ARTHUR S. WARREN, VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT TO: FROM: DATE: CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 Honorable Members, Board of Supervisors Lane B. Ramsey, County Administrat_or ~fi,/ Bradford S. Hammer, Deputy C~/((n~,Administrator June 4, 1998 LANE B. RAMSEY COUNTY ADMINISTRATOR SUBJECT: Appointments/Community Criminal Justice Board The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. In September 1994, the General Assembly adopted legislation that created the Comprehensive Community Corrections Act and the Pretrial Services Act. These Acts required the creation of a Community Criminal Justice Board (CCJB). At the June 14, 1995 meeting, the Board of Supervisors adopted a Joint Resolution with the City of Colonial Heights creating the Community Criminal Justice Board. On June 13, 1995 the City of Colonial Heights adopted a similar resolution. Sixteen (16) of the twenty (20) Board appointments are in categories prescribed in the Code of Virginia. Four (4) appointments are discretionary with two coming from Colonial Heights and two coming from Chesterfield County. The two discretionary appointments available at this time are from Chesterfield. To improve continuity, terms were staggered with one half of the members appointed in one year and one half of the members appointed in the following year. The attached list will show the proposed nominees by position with addresses and phone numbers. On June 9, 1998 the City of Colonial Heights will review a similar list of nominees. All nominees except Judge Thomas L. Murphey currently are serving on the Community Criminal Justice Board. All nominees must be confirmed by both Chesterfield and the City of Colonial Heights. We respectfully request the Board to consider appointing these nominees for two year terms as outlined in the attachment. BSH/syc Attachm~bSviding a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 24, 1998 Item Number: Page 1 of 3 Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Streetlight Installations in the Matoaca District and reports on streetlights administratively approved since the last report. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75 % of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: Richard M. McELfish, P.E. Attachments: Yes No Title: Director, Environmental Engineering l# I)20 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2. of 3,_ Summ,ary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. MATOACA DISTRICT: * Deer R .un~.'. ~e and the Entrance toflk~ Deer Run Recreation Center Cost to ~,ffstall light: $1,978.7~ t~ ;4h&tooo Meets all minimum criteria * Chital Drive and Deer Run Drive Cost to install light: $1,915.76 Meets all minimum criteria Deer Run Drive and Deer Run Lane Cost to install light: $3,484.65 Meets all minimum criteria Matoaca Streetlight Account Requested Balance Forward F. uxpgllt3Jlll~ $35,302 $1,979 $1,916 $3,485 Effective Remaining Balance $33,323 $31,408 $27,923 Administratively Approved Streetlights: Since the April 22, 1998, Board of Supervisors meeting, two streetlights were administratively approved upon staff determination of a qualifying petition and receipt of a 'zero cost' estimate from Virginia Power: CONTINUED NEXT PAGE # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page3 of 3 Summary of Information: (Continued) Administratively Approved Streetlights (Continued): CLOVER HIIJ, DISTRICT: Old Hundred Road, vicinity of Swift Creek Middle School DALE DISTRICT: Intersection of Deerfield Drive and Ironbridge Road STREETLIGHT REQUEST Matoaca District Request Received: Estimate Received: March 26, 1998 June 9, 1998 Estimate Requested: Days Estimate Outstanding: March 31, 1998 73 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $1,978.70 Shelby J. Tusing 6904 Deer Run Lane Midlothian, VA 23112 748-1683 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Deer Run Drive and the Entrance to the Deer Run Recreation Center REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Qualified Not required, no residents within 200 feet REQUESTOR OR STAFF COMMENTS: Requestor states: "This street is the entrance to the Recreation Center and leads also to an Amoco Food Mart. It is directly across Deer Run Drive from the entrance to the library. There are night activities involving children at the recreation center and children also ride their bikes to the food mart. The neighborhood feels that this is a safety issue." 0~3 STREETLIGHT REQUEST Matoaca District Request Received: Estimate Received: March 26, 1998 June 9, 1998 Estimate Requested: Days Estimate Outstanding: March 31,1998 73 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $1,915.76 Shelby J, Tusing 6904 Deer Run Lane Midlothian, VA 23112 748-1683 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Chital Drive and Deer Run Drive REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Qualified PETITION: Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "This is an intersection on the main access road to the Deer Run community." 024 STREETLIGHT REQUEST Matoaca District Request Received: Estimate Received: March 26, 1998 June 9, 1998 Estimate Requested: Days Estimate Outstanding: March 31, 1998 73 NAME OF REQUESTOR: ADDRESS: PHONE: COST TO INSTALL STREETLIGHT: $ 3,484.64 Shelby J. Tusing 6904 Deer Run Lane Midlothian, VA 23112 748-1683 REQUEST IS LOCATED AT THE INTERSECTION OF: Intersection of Deer Run Drive and Deer Run Lane REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Qualified PETITION: Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "This is an intersection on the main access road to the Deer Run community." 5treet Light Request Map __._~ u n e 2 419_~_~_~_9 8 ~NTLER LN :at Che~t~eld County ~$ oZllc¢. Street Light Legend · l existing light !~ requested light T'rds map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. . i Meetinfl Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 24~ 1998 Page 1 of 2 Item Number: 8.C. Subiect: Establish the Maximum Acceptable Cash Proffer Per Lot for FY99 and Adopt Revisions to the Cash Proffer Policy County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set the maximum acceptable cash proffer amount per lot for FY99 and approve the revised cash proffer policy. Summary of Information: In accordance with the Board of Supervisors cash proffer policy, each year, staff calculates the fiscal impact per dwelling unit for selected capital facilities and presents this information to the Board. Based on the figures presented, the Board establishes a maximum acceptable cash proffer amount per lot for the upcoming fiscal year. Last year, the calculated fiscal impact per dwelling unit was $6,819. The Budget and Audit Committee reviewed this information and recommended a two year phased increase. Consequently, at the July 23, 1997 Board meeting, the Board established the maximum amount to accept for FY98 at $6,000 and the maximum amount to accept ~or FY99 at $6,819 for new zoning cases. Rebecca T. Dickson Title: Birecter, Budget and Management Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 24, 1998 Item Number: Summary of Information (cont.): This Spring, staff recalculated the fiscal impact per dwelling unit. The new calculated cost is $6,595 per unit for FY99 (attachment, page 1). The Board is unable to accept more per lot than the calculated cost. Therefore, the maximum acceptable amount for FY99 cannot be established at $6,819, so the Board must take action to set a new maximum. Staff recommends establishing the folloWing maximum acceptable amounts per lot for FY99: 1. For new zoning cases, $6,000 per lot. 2. For previously approved cases, apply the Marshall and Swift Building Cost Index with a cap of $6,000 per lot. Staff has also reviewed the adopted policy and recommends revisions (attachment, page 2) to the adopted policy which: 1. Clarify and incorporate current legal requirements and administrative practices; 2. Revise the school portion of the policy regarding the expenditure of funds; and 3. Revise the transportation portion of the policy to reflect the Board's previously adopted policy on commercial rezoning and to provide more flexibility to address road impacts. Staff plans to present information in the attachment at the meeting. The revised policy (struck over version) is also included. Action Requested: 1. Approve the proposed revisions to the cash proffer policy. 2. Establish the maximum cash proffer amount per unit as outlined above and detailed in the attachment. wO 0 -- © [] [] CASH PROFFERS ADOPTED POLICY General Guidelines o.,,,i~,~ uu~ ,,~ ~qua, .,,~,.. Pursuant to this policy, staffwill (i).. calculate the annual net cost of public facilities, (ii) calculate the fiscal impact of a rezoning request that permits residential uses and (iii) administer the collection and expenditure of proffered funds. The Board will accept cash proffers for rezoning requests that permit residential uses in accordance with this policy. However, the Board may also accept cash, land or in-kind improvements in accordance with county and state law. Transportation proffers for non-residential rezonings shall be computed by the Transportation Department on the same basis utilized prior to July, 1989, and at the Board's option, may include cash instead of improvements. policy must ~ meet a "reasonableness" or "rough propo~ionality' test, which requires the Board to dete~ine in each zoning case whether the amount pro~ered is related both in nature and e~ent to "u,.~ .... m~,' .... ~ iiiusl b~ the projected impact of the proposed development on public facilities. Through this policy, sta~ll be able to recommend a maximum pro~er in each case that meets this test of reasonableness..u.,. ,a.u.a,~ ~u, .,~ appluaun unu~n ~v~n uiuu~u pouf,* may k~,UI.{.IILyWlU~:; -'~VDI~I;5~ WlllTll; IJU331Ull;) Will UI5 }IS~U LU UI3LDIIIIlII~ LIII3 [~USI, lJ~;l ivl~JtiiUUUiU~y · l,~ ~... ,~,l~,u~.,, ~,, ~[.,,,-,-,,~ Staffdetemines the cost o ublic facilities d by ~ g ~h ~-- ~ ..... '---"~- ~' .... '---'-" .... by ~ generate new ro ua, o~.. lo ina ng by relying on the ~ assumption~ that any revenue derived from gro~h (residential and commercial real estate t~es, s~es t~es, fees, etc.) Mll pay dl the norad operaing costs for se~ces to residents of new developments ~ with no ~nds remaining to pay for the cost of public facilities needed to se~e 1014:20352.1 these residents. State and county laws permit the Board to accept cash proffers to fund the public facility needs generated by any new residential development.-a~ 1UI~III~ UII tllU U3U VI ~UUli[~ WiUU (IYUi(~U~ WliUiU ~U)~IUIU. In determining the net cost per dwelling unit of a public facility, staffrelies on countywide averages, where possible. In addition, staff will consider the five components described below, as well as any other unique circumstances of which staffis aware, related to an individual zoning case. To determine how and where a proffer will be spent, the County is divided into geographic or service districts. For facilities which have a Countywide service district, (parks, libraries and fire stations), the proffer may be spent Countywide. For roads and schools, the proffer will be spent within smaller service districts as described below. The following public facilities capital in~proveinents will be funded by cash proffers: schools, roads, parks, libraries and fire stations. The County does not currently accept cash proffers to fund public facilities~p,L,,:~-' 1.,p,-' ................ u w,.~,,,~ such as jails, landfills and other government facilities. Methodology and Policy Terms There are five "components" involved in calculating what a new dwelling unit home will cost the County in terms of providing public facilities ~ ,,~,~,~, i~,-,'-~, ~,~. The components are as follows: C-ateulatknroF Ddemand generators - ' .... '- ~ __ ~U~ll ilUIIIUUI UI ~UU~IU, UI weighted average of single h~ly and multi-fa~ly persons per household (2.g02.79 for FY9!5) and an average number of students per household (.5~8 for FY99~): to calculate demand generators (number of people and number of students) associated with a new dwelling unit. ,..a~.,aL, u,, m c.-~,~ Sjervice levels standards - Staff calculates existing service levels for each type of facility for which a cash proffer will be accepted eohteeted. Examples of service levels .... ~--]- ~,w.,,uam~ are: 5.53 acres of conainunity serving park land per 1,000 people, 2.34 library books per person, and 99 square feet of space per elementary school child. (Service lly) ~"'-- j ............. -' .... ~' ...... ' ' ' levels are calculated annua , ilU UV~UiliUlltaliUll Ui ak~tUal Oi' eXiS[iiig k.,(:tlk.,Hl~tll 1~ ICLk~III I,.,v 1014:20352.1 ~ii,,~,,,,,o.'"-'---'-':-~- ,,~ ,.~ _Ob, ross cost of public facilities. Staff calculates the gross cost of public facilities. The term llgross'_' cost is used because a credit (described in (d) below) for anticipated future revenues from a new dwelling unit home-will be applied against the gross cost-(d-). For example, to calculate the gross cost of park facilities, multiply the average persons per dwelling unit household by the cost per acre of park land plus improvement cost per acre of park land times the acres per capita. do ,~,,,~,,ii,,,,, of a Ceredits - Staff calculates a credit to apply against the gross cost for each public facility. Chesterfield has issued and plans to will continue to issue general obligation bonds to finance the construction of public facilities. New _Presidents of new developments will pay real estate taxes to the County Ehesterfidd and a. A portion of these real-estate taxes will go to help retire this debt. So that new dwelling units residents are not paying twice ~floubte-taxe~ (once through payment of a cash proffer and again through real estate taxes) a credit is computed for-each Net cost Staff calculates .-._,___,_l,_~- - ~,~,~,...o. of the net cost per public facility or maximum cash proffer. This is the gross cost [(B)(1)(c)] per public facility minus the applicable credit [~)(1)(d)] per public facility. k, tl311 plIJl/Ul ~ Will OU iilJ[/ll~ilOlU tO Illl 1U31UUIILI~ll 1 ~;/-~UIIIII~ 1 I;;qtlU3L~, I-li2/IIIC;IIL Ui LIII~ t.,tl;)ll }./IUILC;I IIIUbI, UI~t.,UI JJIIUI LU Ol IlL LIIC; LIIII~; OL UtlIIUIII~ }JC;lllll~ ~ 0-'' - t'--ll-- '1- - - - 1'-1 lSillilll~/, tilU l./Olik.,~/ ........ l Uql Ill ~'__ J lt-ilUU. pay ~.---iii¢ii~- - c., ..... _-. .... ~' _, _ _ _t. IlViitllcl, Ol~;;; llUill [ILU klllll;;~ LllqlyWOLI, ILi UU IIUUUI;SU IOi IIUV'4 IU~Ii. IK;IIILD. Dt. IIILIlII~ VYIID lJOllbdv Wil5 IIlIIC;IlUC;U LU ~;;;llllllllatl;5 LIIU UUIILIIII~ ~/IUVISIUII Illla tllC; [WU yC;ill iJtmylllUllL .u,.u u,,u., .~sa, ,~o.~.a..L~, tThere must be a relationship between the rezoning itself and the need for a public facility. In order to ensure that money proffered by an applicant is used to fund the public facilities necessitated by the development,qt4ustrat¢ this rekafirmsl'd~, geographic service areas or districts are -were established across the County. Since parks, libraries, and fire stations serve the entire County, the 1014:20352.1 geographic service districts for these facilities are were determined to be Countywide. Rezoning requests can be analyzed on a Countywide basis to --21--"- " ....... 21 for these --' J:~: .... ' determine their impact on w.~,ii~l ,ilw create a li~u facilities and proffers may be spent to fund these facilities Countywide.. Rezoning requests can be analyzed on a Countywide basis to determine their impact on schools. In order to ensure that money proffered by an applicant is used to fund the capital facilities necessitated by the development, the county is divided into three geographic service districts corresponding to the attendance zones of grouped high schools. District one corresponds to the combined attendance zones for James River, Midlothian and Monacan High Schools, District two corresponds to the combined attendance zones for Clover Hill, Manchester and Matoaca High Schools, and District three corresponds to the combined attendance zones for Meadowbrook, Bird and Thomas Dale High Schools. Funds collected from a development within a District will be spent on SChool improvements within that District or for any school improvement which provides relief for the District in which the development is in. U*,*l,lllI,* '~'aU costs, With respect to roads, rezoning requests are analyzed based on two geographic service districts, one north of Route 360 and one south of Route 360 to determine costs and impact., -were .... ~-':-'- - ~ These service districts are were used to in calculat_ei~g a road cost per dwelling unit. The Transportation Department then has identified 19 traffic sheds across the County and: M~_oney collected from a development within a particular shed will be spent on road improvements within that shed or on roads that provide relief to that shed. In some instances, a rezoning applicant may wish to mitigate the development's calculated impact on public facilities by dedicating donate property or doing in- kind improvements eith~ in lieu of all or a portion of the cash proffer._as a credit against or a portion,,.-~' l,,l~ ..... ,,~ll'- proffer. For Pgroperty designated for dedication ~ ..... :_~_( ) l_ ty's ~I,aLIOI1 excluding roads staffwill ...... wumu'21 .~.u21 Lo follow the Coun "Procedure for Acquisition of Private Property for Public Use." ~IYUII IL/l LIiD~,L/IU llJ, llLl [il IIIII, JI~.JYUIIIUIILD UcOIIIJ, tULL ,U LIIG %.~kJHIILyWILll LIIIU; IUIIUWlII~ b~lb~l~tG~ bU~[ UI [11~ lability l~q~ll~ Oy [IIG I~UIHII~ ~11~ [ltJ bl~l[ IUI IU~3 ~111 1014:20352.1 4 uc ~uuw~u lu~ ul~-~l~ milu ~,umiiuuuuil~ u~. ~ V~ U~ 0 oD~t~ generally will be based on the cu~ent assessed value acquisition cost of the prope~y~ not to exceed the cost per acre used in the calculation of the proffer. The value of improvements shall be the estimated cost if constructed by a governmental entity. If the dedication or in-kind improvement does not ~lly mitigate the development's calculated impact on public hcilities then the dedication and/or improvement's value may be applied as a credit against the development's calculated impact on the applicable public facility. The credit camot exceed the development's calculated impact on the applicable public facility. If the value of the dedication or improvement is more than the calculated impact, the County may_ pay the difference..*~ ~m~ .... ~'--- ora ~,,~[,~ p~ ~ i; allowed for off site land dedication or improvement, as recommended by the Transpo~ation Depa~ment. The County will continue to consider any unique circumstances about the proposed development that: (i) mitigate the development's projected impact on public facilities; and (ii) create a demonstrable reduction in capital facility needs. Unique circumstances may include, but not be limited to, participation in regional road projects and elderly housing projects. Either the county, the zoning applicant or any other person may identify, such mitigating circumstances. Payment of the cash proffer for residential development must occur prior to release of a building permit. Timing for dedication of property or in-kind improvements should be specified in the proffer. Cash proffers, property dedications and in-kind improvements must be used for projects identified in the Capital Improvement Program. The Capital Improvement Program is based in part on the County's Public Facilities Plan, which projects long-term facility needs. Cash proffers not used for the intended purposes specified in the proffer and/or the policy ---'"-~'- ' ~ ....... ~' .... '~-' ~,~L.., ,., y,,~,, ,,.,,,,,q~L will be returned 15 years after receipt to the payer or as otherwise specified in the proffer. Adjustments in the cash proffer amount may will be considered every fiscal year in Jiiiie. Staffwill recompute facility net costs and-m'extim based on the current methodology and recommend adjustments. Any adjustments would be effective upon adoption, but no sooner than July 1 of the new fiscal year. 1014:20352.1 Revised: Revised: The maximum cash proffer that the Board will accept from residential rezoning applicants is $6,000 per dwelling unit if paid prior to July I, 1999, and $6,000 per dwelling unit plus the Marshall Swill Building Cost Index for payments made after June 30,1999. June 6, 1994 July 23, 1997 1014:20352.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 24, 1998 8.D.l.a. Item Number: Subject: Recognizing Mrs. Ann Crews, Management Services, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Mr. Stegmaier will present the resolution to Ms. Crews at a reception to be held July 22, 1998 at 3:00 in Room 502 of the County's Administration Building. Pre,~are~ ~ '/ ,~l~m/es J. L. Stegmaier Attachments: Yes J'-~J No Title: Deputy Cty. Admin. For Mgmt. Services Resolution OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA RECOGNIZING ANN CREWS ON THE OCCASION OF HER RETIREMENT FOR HER SERVICE TO CHESTERFIELD COUNTY AND ITS RESIDENTS WEDNESDAY, JUNE 24, 1998 WHEREAS, Ann Crews has faithfully served Chesterfield County for 24 years in Data Processing, County Administration and most recently in Management Services; and WHEREAS, by providing quality public service and by being an avid supporter of Total Quality Improvement, she has symbolized the type of employee the county seeks; and WHEREAS, her special talents and skills in assisting everyone in getting the job done exemplify a "can-do" attitude; and WHEREAS, Ann Crews has demonstrated tremendous knowledge regarding Chesterfield County and its programs and the ability to relate that to others; and WHEREAS, her desire to do the best job possible has been a primary factor that has permitted her to perform at a very high level while always striving for excellence and going beyond the call of duty; and WHEREAS, Ann Crews has been extremely effective in working with all groups, including elected representatives, county administration and staff, co-workers and, most importantly, the citizens of Chesterfield County; and WHEREAS, Ann Crews is a sensitive, caring and giving person who always has been thoughtful of others in times of distress or need, and among the first to offer congratulations upon successes; NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors publicly recognizes the outstanding contributions of Ann Crews to Chesterfield County and expresses the appreciation of all residents for her service to the county. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24,1998 Item Number: 8.D.l.b. Su~ect: Recognizing Ms. Lois McConnell Benton on the Occasion of Her 100th Birthday County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. McHale has requested that the Board adopt a resolution recognizing Ms. Benton upon her 100th Birthday. Mr. McHale presented the resolution to Ms. Benton on June 13, 1998 during a celebration for her by her family. Preparer: "~'~JV~LIA ~ ~~/ Title: TammY-~ Haskins Attachments: Yes ~-~ No Clerk to the Board RECOGNIZING MS. LOIS MCCONNELL BENTON ON THE OCCASION OF HER 100TH BIRTHDAY WHEREAS, MS. Lois McConnell Benton was born on June 14, 1898 and grew up in Fort Blackmore, Virginia; and WHEREAS, Ms. Benton became a high school teacher after graduating from high school; and WHEREAS, attending a teachers convention in Roanoke in 1922, Ms. Benton met Mr. Bill Benton, and the two were married the same year; and WHEREAS, the newlyweds honeymooned in Richmond, Virginia; and WHEREAS, after raising three sons and living in Lynchburg and Middleburg, Ms. Benton, since widowed, moved to Chesterfield County in 1993 to live with her son Bob and his wife, Sadie; and WHEREAS, Ms. Benton is one of Chesterfield County's most senior and most cherished residents. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors expresses its respect and best wishes to Ms. Lois McConnell Benton and wishes her continued health and happiness on the occasion of her 100th birthday. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Benton and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. :)44 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 9. I>. :~ · Subject: Authorize the County Administrator to Execute Change Order #1 for the Clover Hill Sports Complex Phase II, and Transfer Funds to Complete the Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute Change Order #1 to the contract with J.E. Liesfeld Contractor, Inc. in the amount of $500,490 for additional work at the Clover Hill Sports Complex. Additionally, the Board is requested to 1) Transfer $460,000 from the Reserve for Future Capital Projects to the Clover Hill Complex Capital Project Account, and 2) transfer $100,000 from the Western Area Park Capital Project Account to the Clover Hill Complex Capital Project Account. If approved, this Board action will be effective with the FY99 budget or after July 1, 1998. Summary_ of Information: On March 11, 1998, the Board of Supervisors approved the award of contract to J.E. Liesfeld Contractor, Inc., for the construction of two (2) baseball fields, four (4) soccer fields, and related parking and road work. At that time, information was provided that County staff planned on negotiating with the Contractor for construction of an additional three (3) soccer fields and acceptance of alternate bids for lights for the two (2) baseball fields ($119,900) once plans and funds were available for this additional work. These three (3) additional fields, along with the four (4) already contracted, are to provide for the replacement of the Coalfield Soccer Complex that is slated to be lost with the accelerated construction of Rt. 288 extension to Rt. 60. Use of this change order process vs. advertisement and bidding of this additional work is necessary to have the soccer fields open in time to coincide with loss of the Coalfield Complex. Funds required for these additions include $460,000 from the Capital Reserve Fund and $100,000 from the Western Area Park project. This represents a shift of soccer fields from the planned Western Area Park to Clover Hill Sports Complex so that the fields will be ready for play prior to the loss of fields at the Coalfield Soccer Ctomplex..~- Preparer: i~,,QI'~,~~x'~)[~/~-~ Title: Director, Parks and Recreation Iv~ichael S. ~ Attachments: Yes ~-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date' June 24, 1998 Number Bud.qet and Mana,qement Comments: The balance in the County's Reserve for Capital Projects is currently $301,790. On July 1st, $2,231,200 will be added to the reserve for an available balance of $2,532,990. Transfer of $460,000 to the Clover Hill Sports Complex to complete three replacement soccer fields and lights for two baseball fields will leave an available balance of $2,072,990. This transfer from the Reserve for Capital Projects as well as the $100,000 transfer from the Western Area Park capital project (for a total transfer of $560,000) will also enable the purchase of soccer goals, bleachers, signage, bases/plates, a mower and aerator, and a vehicle for park maintenance. The $100,000 transfer from Western Area Park will still allow for the planned purchase of land for Western Area Park in FY99, and FY2000 as detailed in a May 27, 1998 Agenda Item approving the land purchase. Funding for the development of Western Area Park is planned for FY2001. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Mana,qement aR,.EC~e~fflON DESIGN · ARCIUT~CTUR~ L, ANDSCAI'~ ARCtutt.;~;r~Rg · RESOURCE PLANNERS, INC. CHANGE ORDER J'USTIFICA lION ORDER NO.: ONE (1) DATED: ~une 4, 1998 PROSECI': Clover I-~ Spore Complex - Plme Bid No. 98-333-8026 Archit~;t / £nSjneer No.: ! 0527 OWNER: County of Chestedleld Departm~ of Path and A/E: CONTRACTOR: I.E. Liesfeld Contractor. lng. NET CHANGE TO CONTRACT (ADD): $500,490. % lacrtsse: 44% NET CBANGE TO ~ OF COMP!_-~TION (ADD): 90 Days % l~creue: 2g% M~THOD OF COST DETERMINATION: / Lump Sum Unit Cost Not to Exceed [Negoti,,_,,4: Yes ] Cost Plus Allowuce REASON F~ (31ANGE:. Unforu~ Condigns A / E Error / Omls~n 7 :hd~stituflon / Altm~te Scope __ c.h JUSTI~CATION: ~ Unforeseen n~d for additional soccer fidd~ at park site became apparent in January, 1~8. Ardit~ / ~ developed design ~s to be comracted in two (2) ways: By Charge Order to Phase II and rrr Contract Set:~mte Bid. of Architect / F,n~ recommended to Owner that the Chan~ Order method should r~ least cost approach in actual construction costs and associated costs as follows: 3111 NORTHSIDE AVENIYE RICUMOND, V~RGINIA 23228 (804) 2614~67 FAX (804) 264-3464 ~unc4,1998 P.a~e2 Quan~t~ disco,_m*~ posgble, u new work is same materials, equipment and operational requirements as original contract work No additional ~ required of contractor to complete the Chan~e Ordm' work. C-mm'al Conditions Costs would be minimized under Change Order: supervision; Off, ce Admini.m~on, etc. ~ for Contra~or to price fltirly versus tO' to obt~ work tlu'ough public bid pro.ss. Less corn to Architect / F, nsineer and Owna' for cont~t mad construction Removes costs associated in biddin8 both direct; for Architect / Engineer work in Parks and Recreation stafftime. Architect / F, asinem' presented Chanse Order versus public bid pricin~ approach in Sepame bid would require two (2) Comractors to work on site at the same time, use shred haul / construction access mutes and pruent added coordination responsibilities and poteatial For disputes over work area due to diffcr~nt schedulcs of' completion. Cost Evaluation 1.) O) fields, I bridse and pathways S363,027.00 $380,116.00 2.) (1) Br'Jdse and pathway 59,410.00 47,570.00 3.) l?~0adway cAesain~ and stone~ 14.0~3.00 $436,715.00 ~441,739.00 i.) 3,200 C.Y. topsoil (Md) ...... S 38,400.00 2.) 6oo L.F. Sumtrmil (delea0 . ~ <~ s,ooo.oo> 3.) 417 L.F. ~ c,.lear~ / ~,.on~ --- < 7.000.00> $458,139.00 .Tune 4, 1998 Pag~ 3 c, Alternate: ~,) $ 76,900.00 43.000.00 71,400.00 80.600.00 Total Alternate $119,900.00 $is2,ooo.oo TOTAL CHANGE OIU)~ [Savings - $$0,239.00 / 8.9'P,4 ] S559,900.00 $610,139.00 Cost ~velu~on 0ndlrect): ~ comp~son to public bid.] i.) Gem~ Comtttioaa $11,700,00 a.) supervision 3 months O s3,~oo. c.) Bid&ns cmn 1,500.00 d.) BM Bond i.ooo.oo Total $16,700.00 2.) Arc, hitea / F, nshea Cum L) niddin8 s Lsoo.oo b.) Comma~on AdmLui~ $ 3,000.00 TOTAL $19,700.00 RECOMMENDATION: 1. A.,r, bim;t / EnsJnom' recommends scc. eptance ofnegothted cost proposal of $500,490.00 and timm mmmsion ofninmy (90) dayt 2. Corn are Iowa' ~hsn Architect / ~ .afimate. 3. Costs are consist,mt with orisJml bid va]ue~ for similar scopes of constructiorL 4. Public Bid method may r~ult ia costs of $33 - $40,000. more than nes.o6ated ChsnSe Sune 4, 1998 Pa~e 4 ¢~ window i'or ~ acid tt~est~lishment (~~ IS-October IS, 199S).would be com~ ifprolect pubticly bid. As C'han~e Order, this work can proc~ with orisinal ooatraa. Coordination / potential disputes are eliminated by not involvin~ a potential second Contraotor on-site. No losa in quality of~ ~ by use of same ~r. Chan~ Order cost can be funded throu~ established lmd~t for the work. T'tme extension for work is 50% less than projected completion schedule of public bid. Sub~ By~ Stuart W. Connock, Jr., CLA Date: ~50 ARCHITECT ORDER COHT CrO ATA DOCUMENT G701 OTHER PROjECT: ClOVt~ ~I1 ~ O3~31~X CHANGE ORDER NUMBER: ~ (1 DATE: J~ 4, 1998 TO GONT~CTOR: J.E. ~f~ ~~, ~. ARCHITECT'S PROJECT NO: ~052~ (name, ad~) 1851 ~ ~d ~~e, V~~ 23146 CONTACT DATE: ~L[ 9~ 1998 CONTACT FOR: ~~ ~ A~e~c Si~rk ~~ Thc Contract m changed ~ rnl~ows: (~ Att~ch~t N~gotiation Sumn~ry / ~t ~) A. ~-~ ~ ~ of ~k: 1. ~~ (3) ~ f~, ~ (1) ~i~~~ ~~, ~pt ~ 2. ~ 3,200 C.Y. ~1 ~ f~ ~ ~ D~ ZZ-A ~l~i~ ~~~. 3. ~ 350 ~.~. of c]~ ~ s~ ~ (8" ~ 3) ff~ ~ of ~y ~ ~ s~ 22 · 53 ~2~ + 03 at 20' ~ f~ ~ M ~ ~n N~ v~lid unUI qnmi by 0'~ Owner, Arcl~ a~ Tho od~inal (C~uuc~ Sum)( ) ~ ........................ $ 1 ~ 135~ 092.00 ~c (~n~ ~) (~~=~ i;~r~ to ~ ~ O~ w~ .......... I 1 ~ 135~ 092, O0 ~ (~m~r S~) (C~-=---: ~=~-: =) ~ ~ (~) ~ ~)bym~o~m~~ ............................ s 500~490.~ ~ ~ (~t ~) (~:~=~ ~=) i~j ~ c~ O~ w~ ~ .. s 1,635,582.00 ~ors~~p~n~~or~,~O~eror~ J~ 10~ 1999 { 90 )~:'~. NOTE: This ~u'tlmalT ~ ,l(x te~q~.t dtmn~es in the C4JE~r. WC SL~t C..~ntr~l Time ~, Guaranteed Ma.ximum Price whk'h havc bcvn au[l~(,¢t4cd 1,~ Cotmtu~.nam L;han~ D~mive. ~ P~t In=. J.E. Lie~feld Contractor, Inc. County of Chesterfield 3111 Northstd, Am~Ue 1851 ~ l%oad P.O. BOX 40 Add~r~ Addr~ CAUTION: You should sign an original AIA document which has this caution, grinteO !n ;*=.~3, An original assures that changes wul not be ol:)scure,,'J as may occur '.vtnen documents are re:oro:uc.~s. 2383: AHEIUi;A~I ~STIT~,:T][ ~1r ^RCIUT£¢:T:'L 17.~ NLr~' YORK .~VE.. :~.~'., ~'N~HIt~TO~. D.C, 2[XXlr~ G701--1987 rRECREATION DFaIGN . ARCHFFEC'FUP~ RESOURCE PLANNERS, INC. NECrOTIA TION SUMMARY CHANGE ORDER NO.: ONE (1) DATED: PROJECT: Clover I-Tdl Sports Complex - PhAse Fr ~ci TFT Bid No. 98-333-8026 Architect / F. niineer No.: 10527 Sun~ 4, I9~8 ~ / P. ugine~ requested cost propomh fi'om Comractor (M~mo dated ~ 27, ~99s i Phue l'T 8nd m: ~ B mnpor~ ~mc~ion m:ce~ mum slztion 22 + 53 to 30 + 20120' wide with 8" VDOT # 3 store Ires. Comm:~ orisiml pric~ brid~ ~o. 4. Com'mor oriaimi p~co arid~ No. 3 end Fehw~ to Soo~ a~id ao. 4. $14,278.00 363,027.(]0 TOTAL S436,715.00 Architect / ~ orbed *.he foilowin8 ad'pmmmu to tb ~ of the project via Add 3,~00 C.Y. ~ borrow- ~ II-A Add 75 days to co,rrm comp~on tim~ Co~ oErmM mvimi co~t pmpoM in dm amount of !~'.0,000. in ruponse to Mjustmmu m t~ smpe u emmm. amJ item 2. 4. Owner added Bid Alta'flsMs I-A mi I-B ~thleic lighting to Change Order Scope of Work: L Z-A: S ?6J~xk0o b. I-B: ~ Total $119,900.00 3111 NORTHSIDE AVENUE (804) 261~967 RIt;I~IOND, VmGZNL~ 23228 ~une 4, 1998 Cost Br~cdo~ / B~sis of'C"h~ Order:. b. Addat Al',zn~ I.A ~l I-B Subtotsl c. Deleted Brid8· No. ~ and nsochued paflnv~y to Soccer F~eld No. 4 ('a~n lc) TOTAL VALUE OF CHANGE OEDE~ Convuctor revised cost propoul ('mm 2) fi~r udditioml time Added time fix Altem~e I-A iud I-B lisluin8 work less time TOTAL ADDITIONAl. 11ME: $~0,000.00 119.~)0.00 S$$9,900.00 < $9.410.00.~ $500,4g0.00 75 Days 90 DAYS Smafl W. ~ ~r., CLA TOTRL Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 24,1998 Item Number: Page 1 of 2 8 .D.3. Subiect: Community Enhancement Program (C.E.P.)Project Funding - Bensley Area Civic Association & Bensley Elementary School P.T.A. County Administrator's Comments: County Administrator: Board Action Requested. Approve the utilization of $5,000 in C.E.P. funds for the installation of a message board at Bensley Elementary School Summary of Information: The Bensley Area Civic Association and the Bensley Elementary School P.T.A. have applied for $5,000 in Community Enhancement Program funds to install a school and community message board sign adjacent to the school. The Bensley area has a population of approximately 5,000 and is geographically bordered by the James River to the east, the CSX railroad track to the west, Chippenham Parkway to the north, and by Kingsland Creek to the south. The Bensley Area Civic Association is composed of community residents, businesses, and representatives of other area civic organizations all of whom are located in the Bensley Area. If approved, this message board will be utilized for school and community announcements and activities relating to the Bensley area. The message board will be constructed on county owned school property, in front of the school, and will directly benefit both the community and the school by improving community communications. If funding for the message board is approved, the county will contract with a sign company for construction of the message board. Preparer:d~~d~. ~,~/$r3.~ Title: Director, Bud,et& Mana.qement Rebecca T. Dickson Yes # 1)54 Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 24, 1998 Item Number: Summary of Information (cont.): Bensley Elementary School and the related school boundary is located in the Bermuda Magisterial District. If this project is funded, the balance in the Bermuda C.E.P. fund will be $300. The FY 1999 adopted budget includes $5,000 to be added to this account. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 24. 199~ Item Number: 8.D.4. Subject: Authorization For County Administrator To Enter Into A Special Project Agreement With Central Virginia Waste Management Authority (CVWMA) For Appliance And Scrap Metal Hauling & Recycling County_ Administrator's Comments; County_ Administrator: Board Action Requested: Staff requests the Board to authorize the County Administrator to enter into a Special Project Service Agreement for appliance and scrap metal hauling and recycling services. Summary_ of Information: This Special Project Service Agreement provides that the vendor, SIMSMETAL AMERICA, will collect, transport, and market appliances and scrap metal collected at the County transfer stations. This requires no changes to the current operation, however, it provides a reduction in cost. In fact, under the current system, a typical monthly expense is $443.00, but under this agreement, the county would receive $532.00 in revenue. Through cost avoidance and additional revenue, this contract will save the county over $7,500 per year. Preparer: --~ ~, " - Title: Francis M. Pitaro Director of General Services ~ttachments: FYes No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA .hm~. 9A, ! c}qg Item Number: Page 1..of 2 $,D.5, Subject: Appropriation of a~ditional Compensation Board revenue and authorization for one new position. County Administrator's Comments: Board Action Requested: Appropriate $24,112 of Compensation Board revenue with a corresponding increase in expenditures and approve creation of one additional position. Summing, of Information: The Compensation Board has approved the additional position based on the increase of the average daily population in the Home Electronic Monitoring program for inmates. However, the Sheriff may determine the use of the position within the Department. C.:G. Williams Jr. County Administrator: Title: Attacl.nents: ~ Yes No Sheriff ~)57 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 24, 1998 Item Number Bud,qet and Mana.qement Comments: This item requests Board approval to create one additional deputy position in the Sheriff's Department. This position has been approved by the Compensation Board based on the increase in the average daily population of the Home Electronic Monitoring(HEM) program. The FY99 costs are as follows: Total State Revenue County Cost Salary $25,859 $21,247 $4,612 Benefits 7,700 2,865 4,835 Total $33,559 $24,112 $9,447 If approved, staff will identify a source of funds in the FY99 budget to cover the cost of the county supplement for the position. The Department is unable to absorb any additional costs within its established FY99 budget. The Sheriff will have the flexibility to assign the new position based on need and workload within his department. The position will not be restricted to working in the Home Monitoring program only. Preparer: ~2~~b~ Rebecca T. Dickson Title: Director, Bud,qet & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 8. D. 6. Subject: Authorize the County Administrator to Execute a Cooperative Management Agreement for the Dutch Gap Conservation Area County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a Memorandum of Understanding between the County and the Virginia Department of Game & Inland Fisheries for management of the Dutch Gap Conservation Area subject to approval as to form by the County Attorney. Summary of Information; The County acquisition of the Dutch Gap Conservation Area was facilitated by the Department of Game & Inland Fisheries staff, who helped to prepare successful County grant applications. Under this agreement, the Deparlment of Game & Inland Fisheries would coordinate wildlife management and hunting and fishing activities on the site. The terms in the memorandum have been worked out through the ad hoc Dutch Gap Conservation Area Advisory Committee, which is comprised of representatives of several interested organizations and adjacent property holders. In addition to this agreement, the Department of Game & Inland Fisheries has developed a special hunting area regulation for the Dutch Gap Conservation Area. This agreement would allow greater flexibility in hunting management for the area. This special regulation will follow an approval process through the Department of Game & Inland Fisheries Board. Preparer: ~[~1,~~,~ ~~ Title: Michael S. Golden Director, Parks and Recreation Attachments: Yes ~-~ No 1~59 James S. Gilmore, HI Governor John Paul Woodley, Jr. Secretary of Natural Resources COMMONWEALTH of.VIRGINIA Department of Game and Inland Fisheries 12108 Washington Highway Ashland, Virginia 23005 (804) 752-5502 (804) 752-5505 (fax) William L. Woodfin, Jr. Director Mr. Mike Golden Chesterfield County Parks & Recreation P.O. Box 40 Chesterfield, Virginia 23832 June 4, 1998 Enclosure (I) cc: Bob Duncan, Director Wildlife Division Dear Mr. Golden: Hope things are going well with the Dutch Gap Conservation Area as we move into the busy summer season. It would appear that the proposed regulation concerning hunting around the conservation area is moving along nicely. There was no opposition to the regulation recorded at the public meeting last month and hopefully the regulation will become effective after the next meeting of the Department's Board of Directors. I have been asked to finalize the Memorandum of Understanding between the Department and the County of Chesterfield. To that extent, I am enclosing the MOU with this letter. It is my understanding that our Director, Mr. Bill Woodfin, will sign this MOU for the Department of Game and Inland Fisheries. I am not sure who will sign representing the County. If the County is in agreement with this MOU and has no additions or edits as it currently reads then I am requesting that the MOU be signed and returned to me prior to our July 16'h Board Meeting. With completion of this process, we can begin coordinating the administrative duties involved with the hunting program this fall as well as some of the habitat work planned. [ have started planning for the establishment of the wood duck nesting structures this fall and hopefully we will have wood ducks nesting in these boxes by March. l have also asked our Wetlands Biologist. David Norris to begin developing plans for replacing the water control structure in the current impoundment. The cost for the wood duck nesting structures will be minimal and hopefully some of the material may be provided at little to no cost. The water control structure will be another matter. Phil Lownes has indicated that the potential exist to utilize a portion of the grant received for wetland habitat development to construct this structure. Initial site visits indicate that a trunk and ~ate system should work nicely in this area but a fair amount of riprap and bulkhead will be necessary. Onc~ established this system will provide good water control in the area. ' Please call ifl can be of any more assistance. If possible, we should meet sometime in the month of July to coordinate our work so as to clear up any contusion before it starts. Thanks again for the County's efforts at developing this habitat and I look forward to a productive project. Respectfully, Brad Howard District Wildlife Biologist Rick Bush, Assistant Director Wildlife Division Bob Ellis. Assistant Director Wildlife Division Jerry Sims, Regional Manager 4010 WEST BROAD STREET, P.O. BOX 11104, RICHMOND, VA 23230-1104 (804) 367-1000 (V/TDD) Equal Opportunity Employment, Programs and Facilities FAX (804) 367-9147 MEMORANDUM OF UNDERSTANDING BETWEEN COUNTY OF CHESTERFIELD, VIRGINIA AND VIRGINIA DEPARTMENT OF GAME AND INLAND FISHERIES This agreement is made and executed as of the day of ,1998, between the COUNTY OF CHESTERFIELD, 'Virginia hereinafter referred to as "CouNTY," and the VIRGINIA DEPARTMENT OF GAME AND INLAND FISHERIES hereinafter referred to as "VDGIF." The COMMONWEALTH OF VIRGINIA, acting by and through the Director of the VDGIF joins this agreement to indicate its. approval of the Dutch Gap Conservation Area and to express its intention to cooperate with the parties to achieve the important wetland development and public utilization programs contained herein. ARTICLE I. Background and Objectives Whereas, the COUNTY and the VDGIF have a shared interest in the future of the Dutch Gap Conservation Area from the standpoint of wetland protection, enhancement, and development. wildlife habitat management, and public utilization. Whereas, the COUNTY, with the assistance of VDGIF, has received a United States Grant through the North American Wetlands Conservation Council and Migratory Bird Conservation Commission for purchase of the property currently managed as the Dutch Gap Conservation Area. Whereas. said grant stipulates that this area known as Dutch Gap Conservation Area be managed in a manner conducive to the enhancement of water]tbwl and other wetland wildlife habitat and that said areas be managed for diverse wildlife oriented public utilization. Whereas, a need exists to coordinate and facilitate the efforts of both the COUNTY and VDGIF to attain their management goals and to work cooperatively and mutually toward that end. and Now therefore the COLrNTY and VDGIF enter into this Memorandum of Understandine to accomplish the ~bllowing: ~ species. Maintain and develop habitat ~br migratory birds and other wetland oriented B. Provide wildlife related outdoor recreation opportunities including hunting, fishing, wildlife viewing, hiking, camping, boating and picnicking. Provide outdoor educational opportunities in the fbrm of interpretation of flora and fauna, wildlife observation, and historical interpretation and comprehensive wildlife management. ARTICLE II: Statement of Action The VDGIF agrees to: A. Coordinate the wildlife habitat management activities on site with emphasis on improving the existing wetland habitats and developing new habitats where applicable. B. Enforce all hunting, fishing, wildlife, and boating regulations, rules, and laws as they may apply to the area. C. Monitor and manage all wildlife populations on site and to exchange information with the COUNTY concerning the status of wildlife use on the area. D. Coordinate and/or monitor all hunting and fishing activities on site. E. Provide a resource whereby the COUNTY may obtain educational information concerning wildlife, wildlife management, and wildlife habitats on site. The COUNTY agrees to: A. Provide for the daily and routine maintenance of the area. B. Coordinate Risk Management strategies on site. C. Provide and develop programs for and publicity related to outdoor recreation activities and to exchange information with VDGIF concerning the programs being conducted. facilities. Cooperate with the Henricus Foundation concerning all aspects of Henricus Park The VDGIF and COUNTY agree jointly to: mo Plan for capital development and construction on site. Develop educational programs conducive to management objectives of the area. Seek grant funding for development and education programs on site. Work cooperatively' with the COUNTY'S Dutch Gap Conservation Area Advisory Council in soliciting public and interest.group input and developing partnerships with community organizations. E. Meet when necessary to review issues concerning Dutch Gap Conservation Area management programs. ARTICLE III. Termination Clause This Memorandum of Understanding will become effective when signed by both parties and shall be binding upon the parties hereto and their respective successors and assigns unless terminated as provided herin. This Memorandum of Understanding may be terminated at the request of either party provided that termination is requested in writing not less than ninety (90) days prior to the date fixed in such notice. If such termination is requested after August 1 of any year than said termination must take effect at the end of the scheduled waterfowl seasons unless agreed to by both parties. ARTICLE VI. Terms of Modification Modifications or renewals to the Agreement may be proposed at any time during the period of performance by either party and shall become effective upon approval by both parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first written above. County or City Virginia Department of Game and Inland Fisheries Title Director Date Date : Meeting Date: June 24, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 8.I3.7. Subject: Appropriation of Funds for Design of Iron Bridge Park - Phase IV County. Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $20,000 from the Parks and Recreation Proffer Account to Iron Bridge Park - Phase IV (6NB) to fund the design/engineering of the Phase IV Iron Bridge Park Improvements. Summary_ of Information: The 1996 Bond Referendum targeted funds for the construction of new baseball/softball facilities at Iron Bridge Park. Construction funds will be available in 1999. Cash proffer funds in the amount of $20,000 are required to begin design/engineering so construction may begin as soon as bond funds are made available. After bond funds became available, staff's recommendation will be to appropriate the cash proffer funds again to accelerate construction of other bond projects. Resource Planners, Inc. has been selected to perform the design/engineering work. Michael S. ~t~en Director, Parks and Recreation Attachments: Yes No #064 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 24,1998 Item Number: Budet and Management Comments: Cash proffers collected in the parks category in the amount of $20,000 are available for appropriation. Rebecca T. Dickson Director, Budget & Management Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 24, 1998 Item Number: Page ! of~ 8.D.8. Subject: U.S. Department of Housing and Urban Development Homeless Assistance Funding and 1998 Continuum of Care County Administrator's Comments: (3ount¥ Administrator: Board Action Requested: Support and consideration in long-term community planning to eliminate homelessness. Summary_ of Information: In 1997, Chesterfield and Henrico counties joined with the city of Richmond to undertake the development of a regional Continuum of Care for people who are homeless. This year Chesterfield, Henrico and Richmond continue to craft an effective regional response to citizens who are homeless and who are at-risk of becoming homeless. Our goals for 1999 are to improve data collection, to educate the community, to ensure that the Continuum of Care is consistent with and included in the Consolidated Plans regionally, and to further engage citizens in eliminating homelessness. Preparer: Title: Burt H. Lowe, Ph.D. Attachments: Yes ~] No Director, Dept. of MH/MR/SA I ~]66 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 24, 1998 Number Bud.qet and Manaqement Comments: This item, if approved will show Chesterfield County's support for the long-term community planning to eliminate homelessness. The program is the U.S. Department of Housing and Urban Development Homeless Assistance Funding and 1998 Continuum of Care which is a grant applied for and administered by Richmond United Way Services on behalf of Chesterfield, Henrico and the City of Richmond. There is no county funding associated with this United Way Services grant. Preparer: t~/'~./,-'~../'~ ~(-c./r~-/'-I- Title' Director, Budget & Mana,qement Rebecca T. Dickson 12 June 1998 To: Chesterfield County Board of Supervisors From: Gigi Amateau, Director of Community Initiatives, United Way Services Through: U.S, Department of Housing and Urban Development Homeless Assistance Funding and 1998 Continuum of Care In 1995, the U.S. Department of Housing and Urban Development (HUD) reorganized the Stewart 'B. McKinney Homeless Assistance Act to encourage cities and counties to find seamless and effective ways to use federal funding to combat homelessness, by requiring every participating locality to create a Continuum of Care strategy. Continuum of Care systems address prevention, outreach, emergency shelter, transitional housing, supportive services, and permanent housing. In 1997, Chesterfield and Henrico counties joined with the city of Richmond to undertake the development of a regional Continuum of Care for people who are homeless. This year Chesterfield, Henrico, and Richmond continue to craft an effective regional response to citizens who are homeless and who are at-risk of becoming homeless. Since 1997, United Way Services has coordinated this regional, community planning process to invoJve citizens from each Iocality in identifying local needs related to homelessness. 1997 Results and Achievements; As a direct result of the $1.3 million received through the 1997 Continuum of Care process, the region's capacity to serve homeless people will increase by 15 transitional beds for families, 8 single room occupancy slots for single adults, and 8 permanent supportive housing spaces for individuals with chronic mental illness. Additionally, the 1997 process assured employment and education training, child care, and other supportive services for individuals who are homeless. The 8 projects funded in 1997 leveraged an additional $1.9 million in public and private funding. 1998 Federal Pro-rats Share: HUD uses a need-based formula to determine the pro-rata share for each locality. The pro-rata amount for the Richmond-Chesterfield- Henrico region is $1.6 million and breaks down as follows: Richmond $1,351,451 Chesterfield $ 126,024 Henrico $ 138,694 National Competition: The pro-rata amount is the amount a locality or region will receive assuming the application submitted is competitive. As with any' national competition, the amount received could range below or above the pro-rata amount based on the quality of the application. Overview of Process: A series of community meetings and work sessions are conducted in order to: 1) inventory existing resources, 2) identify service gaps, and 3) prioritize strategies under each component of the Continuum of Care system. During the 1998 process, 3 community meetings and 2 planning meetings occurred to gather citizen input. Nine small workgroups met a total of nineteen times from OGS g Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 24, 1998 Item Number: Page 1 of 1 $.D.9. ect: Appropriate CDBG and HOME Program Income for FY99 County Administrator's Comments: CountyAdministrator: BoardAcfion Requested: Appropriate $56,000 in CDBG program income and $20,000 in HOME program income for FY99. Summary of Information: Chesterfield receives program income from various activities (i.e. sale of homes, housing rehabilitation) through the CDBG and HOME programs. The program income received from these activities must be expended on eligible CDBG and HOME funded projects. The U.S. Department of Housing and Urban Development requires that entitlement communities expend the program income received before drawing down federal dollars. Preparer: Thomas Tay~r Attachments: ~ Yes No Title: CDBG Director # ~70 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetino Date: June 24.1998 Budget and Management Comments: Appropriation of the $56,000 in CDBG Program Income will enable funding budgeted for programs in FY99 to be freed up for use on other public improvement, public service, or housing projects as needs are identified. The $20,000 appropriation in HOME program income will free up FY99 budgeted dollars to be utilized for new housing pregram funding needs. Preparer: 6~ ~' 3[~ Title: Director, Budget and Management Rebecca T. Dickson ~171 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 24, 1998 Item Number: $. D. 10. Page 1 of x Subject: Authorize the County Administrator to Execute the Police Mutual Aid Joint Aviation Agreement between Chesterfield County, Henfico County and the City of Richmond County Administrator's Comments: CountyAdministrator: BoardAction Requested: Staff recommends that the County Administrator be authorized to execute the Police Mutual Aid Joint Aviation Agreement on behalf of the County. Summary of Information: Chesterfield County, Henrico County and the City of Richmond originally executed an agreement effective January 4, 1988 which created a joint Public Safety Aviation Unit. This agreement permitted all three jurisdictions to utilize two aircraft owned by Henrico for police surveillance purposes. On April 27, 1988, the Board approved an amendment to the agreement which added a third aircraft to the Aviation Unit. The third plane is jointly owned by all three jurisdictions. The Joint Aviation Unit created by this agreement is staffed by police officers from all three localities. Salaries of the officers are paid by each locality. The operating and maintenance costs of the aircraft is divided equally between the localities. However, the maximum contribution of Chesterfield and Richmond is capped at $87,000 annually. The terms and conditions of this agreement are identical to the terms of the last agreement. If the Board of Supervisors desires that the agreement continue in effect for the 1998-1999 fiscal year, it is necessary that the Board authorize the County Administrator to execute on behalf of the County an agreement substantially in the form of the attached agreement. The County Attorney's Office has reviewed the attached agreement and approved it as to form. Preparer: ~ ~~~~~ Title= Pol±ce Lieutenant,Colonel D.G. McDonald Attachments: Yes [---] No Deputy Chief of 1205:23171.1 # Metro Aviation Police Mutual Aid Joint Aviation Agreement July 1, 1998 POLICE MUTUAL AID JOINT AVIATION AGREEMENT This Agreement made this 1st day of July, 1998, between the County of Henrico, a political subdivision of the Commonwealth of Virginia ("Henrico"), the County of Chesterfield, a political subdivision of the Commonwealth of Virginia ("Chesterfield"), and the City of Richmond, ("Richmond"). WHEREAS, THE Henrico Division of Police owns and operates two fixed wing aircraft, a Cessna 172 Skyhawk #N5337D and a Cessna 172 Skyhawk #N2322E, which provide patrol, investigation, special operation, extradition and vice services to the Division; and WHEREAS, The Henrico Division of Police, the Richmond Police Department and the % Chesterfield Police Department jointly own and operate a third fixed wing aircraft, a Cessna 182- RG Skylane #N737GD, which provides patrol, investigation, special operation, extradition and vice services to all three jurisdictions. WttEREAS, Chesterfield and Richmond require the occasional assistance of the Henrico Police personnel and aircraft; and WHEREAS, 15.1-131 et seq. of the Code of Virginia, as amended, authorizes the governing bodies of political subdivisions to enter into Police Mutual Aid Agreements for cooperation in the furnishing of police services; and 2 WHEREAS, the chief law enforcement officials of the Henrico Division of Police, the Chesterfield Police Department and the Richmond Police Department agree that it would be beneficial to create a joint aviation unit, the purpose of which would be to support certain aerial law enforcement activities of both counties and the city; and WHEREAS, by this Agreement, Henrico, Chesterfield and Richmond are establishing the terms and conditions under which joint aviation services will be provided by the parties of this Agreement; NOW THEREFORE, WITNESSETH: For and in consideration of the monetary payments described herein together with the mutual benefits to be derived by Henrico, Chesterfield and Richmond from this Police Mutual Aid Joint Aviation Agreement, Henrico, Chesterfield and Richmond hereby covenant and agree as follows: 1. Upon execution of this Agreement, a joint aviation unit will be created by Henrico, Chesterfield and Richmond. The unit will consist of police officers from each jurisdiction and will be governed by an advisory group. The advisory group will consist of one uniformed operations commander or his designee frOm Henrico, One uniformed operations commander or his designee from Chesterfield, and one uniform operations commander or )75 3 his designee from Richmond. The purpose of the advisory group is to ensure that the objectives of this Joint Agreement and of the Joint Aviation unit are met. A) Chesterfield will designate two full time police officer pilots for joint aviation unit assignments. All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Chesterfield officers shall extend to the services they perform under this Agreement. Each Chesterfield officer shall be paid his or her salary and benefits by Chesterfield, irrespective of when, where or for what purpose the officer provided services pursuant to this Agreement. B) Richmond will designate two full time police officer pilots for joint aviation unit assignments. All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Richmond officers shall extend to the services they perform under this Agreement. Each Richmond officer shall be paid his or her salary and benefits by Richmond, irrespective of when, where or for what purpose the officer provides services pursuant to this Agreement. C) All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Henrico officers shall extend to the services they perform under this Agreement. Each Henrico officer shall be paid his or her salary and benefits by Henrico, irrespective of when, where or for what purpose the officer provides services pursuant to this Agreement. 4 o A) The primary purpose of this Agreement is to provide Henrico, Chesterfield and Richmond with the joint benefits of an aerial unit, while providing for the sharing of the associated costs of the unit and equipment. B) The specific uses to which the joint aviation unit and aircraft may be put are: (1) Routine patrol of all geographical areas within Henrico, Chesterfield and Richmond for the detection of actions or events requiring police service. (2) Responding to any calls of a type which may benefit from the presence of an aerial observation platform. The type of calls include, but are not limited to: (a) suspected criminal activities with fleeing perpetrators or barricaded suspects; (b) lost persons in wooded areas, boaters in distress, and other similar instances; and (c) situations wherein aerial assistance will restore normal traffic flow. (3) Assistance in surveillances and/or the following of criminal suspects. (4) Securing aerial photographs to be used for project planning, evidence, court preparation, and other similar uses. 5 o (5) The transportation of prisoners from or to other jurisdictions when it is determined by the advisory group to be economically feasible and legally permissible. (6) The transportation of members of the Henrico County Division of Police, the Chesterfield Police Department and the Richmond Police Department from any jurisdiction to any other location for the purpose of conducting County or City related business provided, however, that use of the aviation unit aircraft is determined by the advisory group to be the most eco- nomically feasible mode of travel. The joint aviation unit shall not be used for tasks for which insurance coverage is not provided or for which coverage is excluded in the insurance policies referred to in # 14 of this Agreement. The officers assigned to the joint aviation unit shall adhere to all Henrico County policies and procedures specifically governing the operation of such unit. All conflicts concerning either the content or applicability of the aviation unit policies and procedures will be re solved by the advisory group. In all other respects, the officers assigned to the unit shall adhere to the policies and procedures established by their respective jurisdictions.. 6 o Conduct which requires disciplinary action against a joint aviation unit member shall be reported through the joint aviation unit channels and the advisory group to the appropriate official of the Henrico Division of Police, the Chesterfield Police DeparUnent or the Richmond Police Department. Henrico will provide Federal Aviation Administration (F.A.A.) certified instruction at no charge to the Chesterfield and Richmond police officers assigned to the joint aviation unit. The assigned officers must complete, to the satisfaction of the F.A.A. certified flight instructor, all phases of the required flight training. During the term of this Agreement Chesterfield and Richmond shall, at their own expense, provide a compatible radio communications system for each of the aircraft assigned to the unit. Upon receipt of an invoice, Chesterfield and Richmond shall each periodically pay to Henrico one third of the joint aviation unit operating expenses beginning on the date of this Agreement and ending on June 30, 1999. The aggregate mount of Chesterfield's payment during this time period shall not exceed $87,000.00. The aggregate amount of Richmond's payment during such time period shall not exceed $87,000.00. Irrespective of the percentage use of the aircraft by each of the jurisdictions, the operating expenses to be paid by Henrico, Chesterfield and Richmond shall be determined by summing the cost of each of the following items and dividing the resultant total cost by three: ,) 79 7 Co Do Fo Go Aircraft maintenance and repair; Fuel; Oil; Charts and maps; Insurance; Hangar rent based on most current lease; Utilities; Engine replacement cost; and Federal Aviation Administration (FAA) pilot certification. 10. 11. In the event of a partial termination as provided in paragraph 17, and notwithstanding the above, the remaining jurisdictions shall share equally the joint aviation unit operating expenses. The services performed and expenditures made under this Agreement shall be deemed for public and governmental purposes. All members of the joint aviation unit shall have the same powers, rights, benefits, privileges and immunities in each jurisdiction. The parties hereto, to the extent practicable, will share equally in the use of the joint aviation unit provided, however, that all non regular patrol use of the aircraft will be permitted through specific requests for use by the parties on an as needed and as available basis. 8 12. Henrico shall retain title to and ownership of two of the aircraft used by the joint aviation unit, the Cessna 172 Skyhawk #N5337D and the Cessna 172 Skyhawk #N23 22E. Henrico, Chesterfield and Richmond shall jointly own the third aircraft, the Cessna 182 RG Skylane ffN737GD. If this Agreement should be terminated as provided in paragraph 17, ownership of the third aircraft shall rest absolutely in the parties not terminating this Agreement. If, and when, there is no longer a Police Mutual Aid Joint Aviation Agreement in force between the parties or any combination of the parties, the third aircraft, unless another arrangement is agreed to by all the parties to this Agreement, shall: (1,) be sold to a third party and the proceeds of the sale shall be disbursed in equal amounts to each party, or (2) be sold to one of the parties at the fair market value of the aircraft on the date when there is no longer a Police Mutual Aid Joint Aviation Agreement in place between the parties or any combination of the parties. If the aircraft is sold to one of the parties, the purchasing party shall pay each of the other parties one-third (1/3) of the fair market value. In any event, if the third aircraft is ever sold, each of the parties shall receive one-third (1/3) of the net proceeds of the sale. There shall be no liability to any of the parties to this Agreement, for reimbursement from any of the other parties for injuries to police personnel or damage to police equipment caused by or arising out of acts taken pursuant to this Agreement. The parties shall have no liability to either of the others for injuries to equipment or 9 personnel incurred when members of the unit are going to, operating in or remrnin§ from another jurisdiction. There shall further be no liability to any of the parties for any other cost associated with or arising out of the rendering of assistance pursuant to this Agreement and the operation of the joint aviation unit. 13. No party to this Agreement shall be liable to any other party hereto for any loss, damage, personal injury or death to police personnel or, all other persons or equipment resulting from the performance of this Agreement, whether such loss, damage, personal injury or death occurs within or without the jurisdictional boundaries of Heurico, Chesterfield or Richmond. 14. Henrico, Chesterfield and Richmond each understand that an aircraft liability and property damage insurance policy, a copy of which is attached hereto as Exhibit A, concerning the joint aviation unit aircraft, is presently in effect. The parties hereto agree that the aircraft shall not be used for any purpose not authorized by or insured under Exhibit A or for any purpose excluded by such insurance policy. The parties hereto further agree that, in the event of cancellation of the above described insurance policy, this Agreement shall terminate upon the effective date of such cancellation. 15. All persons serving under this Agreement, including members of the joint aviation unit, shall not become involved with police or law enforcement matters outside of their respective jurisdictions other than those matters clearly pertaining to the joint aviation unit operations and permitted by this Agreement. 16. This Agreement shall remain in effect through and including June 30, 1999. 17. 10 This Agreement may be terminated at any time by either the Chief of the Henrico County Division of Police, the Chief of the Chesterfield Police Department or the Chief of the Richmond Police Department. Termination shall be effective sixty (60) days after delivery of a written notice by the Chief of Police of the terminating jurisdiction to each of the Chiefs of the remaining jurisdictions. If such action is taken by the Chief of the Henrico County Division of Police, there shall be a complete termination of this Agreement. If such action is taken by one of the other Chiefs there shall be only a partial termination of the Agreement, and the remaining two jurisdictions shall continue to constitute the unit. In the event of a complete termination engendered by the withdrawal of Henrico from the unit, Richmond and Chesterfield, within forty five (45) days of the delivery of the notice of termination, may enter into a Police Mutual Aid Joint Aviation Agreement between these two jurisdictions (and only these two jurisdictions) to commence upon the termination of this Agreement. Under such a circumstance, ownership of the third aircraft shall rest absolutely in Richmond and Chesterfield while their Police Mutual Aid Joint Aviation Agreement remains in place. In the event of a partial termination engendered by the withdrawal of Richmond or Chesterfield, this Agreement shall remain in force for the remainder of its term. Further, the remaining parties to the Agreement may renegotiate and enter into subsequent Police Mutual Aid Joint Aviation Agreements and ownership of the third aircraft shall rest absolutely ia these jurisdictions while any Police Mutual Aid Joint 11 18. 19. Aviation Agreement between these parties remains in force. In the event of a partial or complete termination, the prorate share of all expenses accrued through the effective date of such termination, upon receipt of an invoice, shall be paid promptly to Henrico. The parties to this Agreement recognize that they are each fully capable of independently providing police aviation services to adequately serve their respective jurisdictions and political subdivisions. The governing bodies of the parties to this Agreement each agree that this Agreement shall neither be used against each of the counties in any future annexation proceedings nor shall any cooperative undertaking arising out of this Agreement be used against each of the counties in any future annexation proceedings. This cooperative Agreement is entered into ia furtherance of the policies set forth in 15.1- 1041Col) (v) of the Code of Virginia, 1950, as amended, and shall be without prejudice to either of the counties. IN WITNESS WHEREOF, the County of Henrico, Virginia through the Chief of the Division of Police, the County of Chesterfield, Virginia through the County Administrator, and the City of Richmond through the Chief of Police have executed this Police Mutual Aid Joint Aviation Agreement pursuant to the signatory authority granted by their respective governing bodies. 12 COUNTY OF HENRICO, VIRGINIA By ~tanley, Jr. Chief of Police Approved as to form: ~C~ty Attorney COUNTY OF CHESTERFIELD, VIRGINIA By, Lane B. Ramsey County Administrator CITY OF RICHMOND, VIRGINIA Colonel Jerry A. Oliver Chief of Police Approved as to form: Assistant City Attorney ':)85 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~Date: June 24, 1998 Item Number: 8.D.11.a. Subject: Approval and Appropriation of Grant Funds for Design of Washrack, CS0007-23, Between the Virginia Department of Aviation and the County of Chesterfield ¢¢unty_ Administrator's Comments: County Administrator: Board Action ReQuested: Authorize the County Administrator to accept a State grant and appropriate the grant funds in the amount of $22,128. Summary_ of Information: This grant, amounting to $22,128, will fund engineering amendment number two (2) for the design of a washrack at the airport. As part of the Airport's Storm Water Pollution Prevention Plan the airport is required to treat all sources of pollution leaving the airport. The wash rack facility is to capture and treat all runoff associated with aircraft and auto washing. This item requests Board approval to accept and appropriate grant funding as follows: Federal $ 0 State $ 22,128 Total Appropriation $ 22,128 Local Match $ 5,532 Total Projects $ 27,660 The total appropriation needed is $22,128 in State funds. The balance of available funds in the Airport CIP account is $175,791. Transfer of $5,532 to cover the required County match for washrack, and transfer of $4,000 for the repairs to pavement grant, will leave an available fund balance of $166,259. Preparer: / Title: Director of Aviation Services  Steven J. Calabro Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 24, 1998 Item Number: Summary_ of Information: (Continued) Recommendations: Staff recommends that the Board of Supervisors: 1. Authorize the County Administrator to accept a Virginia Department of Aviation Grant for this project and enter into contracts with the State Government for expenditure of said funds. 2. Authorize the County Administrator to enter into a contract amendment with the airport engineering firm, Delta Airport Consultants, Inc. 3. Appropriate $22,128 in State funds for this project. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: June 24, 1998 Item Number: 8.D.11.b. Approval and Appropriation of Grant Funds for Pavement Crackfilling, MT0007-23, Between the Virginia Department of Aviation and the County of Chesterfield County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to accept a State Airport Maintenance Grant and appropriate the grant funds in the amount of $36,000. Summary_ of Information: This grant, amounting to $36,000, will fund repairs to cracks identified by the Federal Aviation Administration and the Virginia Department of Aviation in our runway and taxiway. This item requests Board approval to accept and appropriate grant funding as follows: Federal $ 0 State $ 36,000 Total Appropriation $ 36,000 Local Match $ 4,000 Total Projects $ 40,000 The total appropriation needed is $36,000 in State funds. The balance of available funds in the Airport CIP account is $175,791. Transfer of $4,000 to cover the required County match for the crackfilling, and transfer of $5,532 for the washrack grant, will leave an available fund balance of $166,259. Preparer: Steven J. Calabro Attachments: Yes No Title: Director of Aviation Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: june 24, 1998 Item Number: Summary_ of Information: (Continued) Recommendations: Staff recommends that the Board of Supervisors: Authorize the County Administrator to accept a Virginia Department of Aviation Grant for this project and enter into contracts with the State Government for expenditure of said funds. Authorize the County Administrator to enter into contracts with the applicable lowest responsive and responsible bidders. 3. Appropriate $36,000 in State funds for this project. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 1998 Item Number: $.D.12. Subject: Consideration of an Application for a One Year Safe and Drug Free Schools and Communities Grant. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Police Department to apply for an Office of the Governor Safe and Drug Free Schools grant, and to appropriate the necessary funds when approved. Summary oflnformation: This grant will fund the salaries of three part-time Child Safety Officers for one year. The Child Safety Officers will be part of the Police Department's Success Through Education and Proactive Policing Program. The program will present safety and drug awareness instruction to students in grades Kindergarten through Five. The grant will provide federal funding in the amount of $43,299 and an in-kind county match of $i4,500. Carl R. Baker Attachments: lYes No Title: Chief of Police I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 24, 1998 Number ,Bud.qet and Mana,qement Comments: This item requests Board approval for the Police Department to apply for and, appropriate if received, a grant through the Governor's Safe and Drug-Free Schools and Communities Grant Programs. This grant will provide for three part-time child safety officers in the new Success Through Education and Proactive Policing Program (STEPP). The total amount of the grant is $43,299 with an in-kind match of $14,500. The Department will provide the in-kind match which consists of instructional videos and uniforms for the three part-time officers. The grant is for one year and is non-renewable. During the FY99 budget process, both County and Schools coordinated to implement the new STEPP. The County was to apply for grant funding where possible to offset the cost of the program. Preparer: Rebecca T. Dickson '~-~Title: Director, Budget & Management Meeting Date: June24, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page ,,,,! of 1 $.D.13. ,Subject: Lease of Property for Community Corrections Services Day Reporting Center County Administrator's Comments: CountyAdministrator: BoardAction Requested: Staff requests that the Board approve a lease with Krause Road Properties LLC, for office space located at 10111 Krause Road for Community Corrections Services effective July 1, 1998. Rent for the property and a security deposit will be provided from the Community Corrections Budget. The Board is also requested to authorize the County Administrator to execute the necessary lease agreement subject to approval as to form by the County Attorney. Summary of Information: The lease covers a period of 36 months for a total of $111,663.72 including $2,197.70 security deposit beginning July 1, 1998 with the option to extend the lease an additional 24 months for a total of $80,137.32. The Landlord has agreed to a non-appropriation clause that would allow the lease to be terminated if this pilot program is unsuccessful and funding of the Day Reporting Center is discontinued. Preparer: Attachments: Glen R. Peterson Yes ~ No Title: Director CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24,1998 Item Number: 8.D.14. Subject: Designation of Projects for the Supplemental FY98 Chesterfield Road Fund and Transfer of Funds County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $25,000 and designate projects for the FY98 Supplemental Chesterfield Road Fund. Summary_ of information: The Virginia Department of Transportation (VDOT) has advised the County that up to $25,000 in supplemental Chesterfield Road Funds are available for FY98. The exact amount of funds will be determined by VDOT after all Statewide requests for supplemental funds are received. To maximize the amount of funding available for County road improvements, staff is recommending that the Board match VDOT's supplemental funds with a $25,000 transfer. Staff recommends the supplemental allocation be designated for the Nash Road project. The Chesterfield Road Fund Development Schedule adopted by the Board in October 1997 should be revised to reflect the supplemental allocation. Recommendation: Staff recommends that the Board: 1) transfer $25,000 from the general road improvements account (available after July 1, 1998) for the FY98 Supplemental Chesterfield Road Fund; 2) adopt the attached resolution designating the FY98 supplemental funds for the Nash Road project; and 3) approve the updated Chesterfield Road Fund Project Development Schedule. District: Matoaca Preparer: ,~,~ ~~'"'"~ Title:  .J. Mccracken Agen 352 Attachments: Yes ~ No Director of Transportation I)93 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 24, 1998 Number Bud.qet and Manaqement Comments: The balance in the general road improvements account is $271,869; transfer of $25,000 to match the FY98 VDOT supplemental revenue sharing road allocation will leave a balance of $2~6,869 in FY98. ~,ebecca T. Dickson ~94 WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to 25% or $500,000, whichever is greater, of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; and · WHEREAS, the Virginia Department of Transportation (VDOT) has notified the County that $25,000 is the maximum amount of Chesterfield County funds that will be matched by the State as a supplemental FY97-98 allocation. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors transfers $25,000 from the general road improvements account for the FY97-98 Supplemental Allocation Program and requests VDOT to provide an equivalent match. BE IT FURTHER RESOLVED, that the FY97-98 supplemental funds be allocated for the following project: $50,000 Nash Road from Morrisett Road to Woodpecker Road ($25,000 VDOT, $25,000 County) m 0"~ 0~, 0 m~ ,~m m> VIeeting Date: June 24,1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page .. 1 ,,of 1 Item Number: 8.D.15. ect: Healthy Families Virginia Initiative Funding for the Families First Program County. Administrator's Comments: County Administrator: Board Action Requested: Appropriate the $25,000 adopted and the proposed additional $30,500 in state funds and create a Family Support Worker position (Grade 12 Social Worker Aide). Summary_ of Information: Families First is a multi-component prevention program providing family and parenting education and support to families with young children. The new position funded by the General Assembly would be for the fourth Family Support Worker in the Home Visitation component of Families First. This will enable the County to serve more at-risk families through this program. Preparer: Attachments: Sarah C. Snead  Yes No Title: Director of Social Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 24, 1998 Number Bud,qet and Management Comments' This $25,000 grant, subject to annual appropriation by the General Assembly, was not appropriated in the County's FY99 budget. The State has also approved an additional $30,500 in State funds to support a Family Support Worker position. If approved, the total appropriation will be $55,500 for the Familites First Initiative and a Family Support Worker position will be created. Preparer: Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 MeetingDate: June 24, 1998 Item Number: 8.D.18.a. Subject: Acceptance of a Parcel of Land Adjoining the West Right of Way Line of Wells Street (State Route 1302) from Bank of McKenney, a Virginia Corporation County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.119 acres adjoining the west right of way line of Wells Street (State Route 1302) from Bank of McKenney, a Virginia Corporation, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Attachments-. YesI INo Title: Riqht of Way Manaqer 111 VICINITY SKETCL ACCEPTANCE OF A PARCEL OF LAND ADJOINING THE WEST RIGHT OF WAY LINE OF WELLS STREET FROM BANK OF MCKENNEY Caml~ ~ MARK OR II / _.! :: :' rA~ 0 Ettrick IV;atoac~ Rescu~ Co ?L Iq~ l*,:~B'25"~ 199, 9 3' 184.9J' Z&=9'39'50= ¢HO-S85"43 ~5'W ~ 153..30' Road 113 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Item Number: 8.D.18.b. Subject: Acceptance of a Parcel of Land Adjoinin9 the East Right of Way Line of River Road (State Route 602) and the South Right of Way Line of Reedy Branch Road (State Route 635) from Gateway Homes of Greater Richmond, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containin9 2.558 acres adjoinin9 the east right of way line of River Road (State Route 602) and the south right of way line of Reedy Branch Road (State Route 635) from Gateway Homes of Greater Richmond, Inc., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer' o~~hn W .~H~r~~ Attachments: Yes No Title: Right of Way Manager # 114 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ADJOINING THE EAST RIGHT OF WAY LINE OF RIVER ROAD AND THE SOUTH RIGHT OF WAY LINE OF REEDY BRANCH ROAD FRei GATEWAY HOMES OF GREATER RICHMOND INC CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: aune 26, 1998 Item Number: Subject: Acceptance of Parcels of Land, Adjoining the West Right of Way of Jefferson Davis Highway, (State Route 1 & 301), and the North Right of Way Line of Alcott Road (State Route 1613) from Affordable Residences in Chesterfield, II County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of parcels of land, containing 0.0640 acres adjoining the west right of way of Jefferson Davis Highway, State Route 1 & 301,and 0.108 acres, adjoining the north right of way line of Alcott Road, State Route 1613, from Affordable Residences in Chesterfield, II, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: h~~ ~. ~~, Jo n W. Harmon Attacb_ments: Yes ~No Title: Riqht of Way Manaqer # 117 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ADJOINING THE WEST RIGHT OF WAY OF JEFFERSON DAVIS HIGHWAY & THE NORTH RIGHT OF WAY LINE OF ALCOTT ROAD FROM AFFORDABLE RESIDENCES IN CHESTERFIELD II Sherboume Utf ~elh AVE ·,, ,r, ari, $- 12800 __ ~ I .~ 0. ~08 ACRES ~ ~1 ~ AFFORDABLE RESIOENOES GPIN: 7896788292 D.B.$055o' P~. 65 2800 TOUR ROAD ~ 16' SE~ AND [ WATER EASEMEN[ ~ D.B. 765, PO. ~92 ~ 16' SE~R AND N ~ WA TER EASEMEN[ ~~ _ D.B. 778. PG. 425. ~ ~ ~ U ~ 804 ~ ~ ~ ~ GPIN: 790679950 0.108 ACRES OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD COUNTY BERMUDA DISTRICT ~ CHESTERFIELD COUNTY, VIRCINIA. ENGINEERS ~ ARCHITECTS ~ SUR~YORS PRINCE GEORGE OFFICE 4411 CROSSINGS BL~. ' PRINCE GEORGE, ~RGINIA 25875L~455 TELEPHONE: (804) 458-8685' FAX: (804) 751-0798 DA TE: 5-5-98 SCALE: ~ DRA~ B~' AWS CHECKED 8~' WMN CALC, CHK.: PREVIOUS JOB NO, JOB NO,: 6~62 A£FORDABLE RESIDENCES IN CHESTERFIELD II, INC. II GPIN: 7896788292 o.B.~oJs, Pc. 665 D,B. 765, PO, .t92 16' SE~R AND WATER EASEMENT D.B. 778, PG. 425 AFFORDABLE RESIDENCES IN CHESTERFIELD II, INC. GPIN: 79067997,50 \\ \\ 1 AFFORDABLE RESIDENCES IN CHESTERFIELD II, lNG, CPIN: 7896788292 ~ D,B, J035, PO, 665 HENDERSON D.B.$184, PO. ~ _ :~79t679mol 7.]00 JEFFERSON DAVIS HIGHWAY 12 77 200' ~'0 ~',, S ~2'5644 E 255.86 · S12~4'44'E 858.43' CO~ ~ JE?i~Ett~OiV DA VIS HIGHWAY ~ ~. R. EXISTING II0' N: 3680229.35 / -E: I1791020,67 THE PLA T SHOWING 0.640 ACRES OF LAND TO BE DEDICATED TO COUNTY OF CHESTERFIELD BERMUDA DISTRICT ~ CHESTERFIELD COUNTY, PREVIOUS JOB NO, COUNTY VIRGINIA. ENGINEERS * ARCHITECTS * SURVEYORS PRINCE GEORGE OFF)C[ 4411 CROSSINGS BLVD. ~ PRINCE GEORGE, VIRGINIA 23875-1455 1-ELEPHONE (804) 458-8685:' FAX~: DA rE: 5-5-98 SCALE: l"=lO0° DRAWN BY: AWS CHECKED BY,' dOt~ NO.: 64162 CALC. CHK.: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 1998 Item Number: 8.D.18.d. Subject: Acceptance of a Parcel of Land for Relocated Commonwealth Centre Parkway from Wachovia Bank, N.A., Trustee County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land from Wachovia Bank, N.A., Trustee for Relocated Commonwealth Centre Parkway, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: This dedication is required for the Parkway. Approval is recommended. District: Matoaca relocation of Commonwealth Centre ~ohn W. Harmon Attac~nnents: Yes NO Title: Riqht of Way Manager VICINITY SKETCH ~-~ ACCEPTANCE OF A PARCEL OF LAND FOR RELOCATED CO~1ONWEALTH CENTRE PARKWY FROM WACHOVIA BANK NA TRUSTEE Y 1 #9 '#~) 61(l~01-8'9 dV~Y XVJ #LgORLgk£Z - I I / / / / / / / / NORTH II~ .,o~ /// CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 8.D.t9.a. Subject: Request for Permission to Install a Water Service for a New Residence at 3810 Whitehouse Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. Summary of Information: Karen P. Lawson has requested to extend a private water service within a 5' private easement to serve a new residence at 3810 Whitehouse Road. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Bermuda ~ohn W. Harmon Attachments: YesI Title: Right of Way Manaqer o .,_,. VICINITY SKETCH ~ ~REQUEST FOR PERMIS~ JN TO INSTALL A WATER SERVI< FOR A NEW RESIDENCE AT 3810 WHITEHOUSE ROAD KAREN P LAWSON HarrowDate Park 'EiGH' NOTTINGHAM WHITEHOUSE Sai.t An Cath ~692~ ,...~:,~e~,..:,u ~ounly Uepartment of Utili£ es 2o J810 3800 19 5630 18 3624 2 3811 .1801 3717 4O ,)709 5 3700 42 3704 FH016 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: aune a4, 1998 Item Number: 8.D.19.b. Subject: Request for Permission for a 20' Gravel Driveway to Encroach Within a 50' Unimproved Right of Way County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Virginia T. Condrey permission to have a 20' gravel driveway encroach within a 50' unimproved right of way; subject to the execution of a license agreement. Summary_ of Information: Virginia T. Condrey has requested permission to have a 20' gravel driveway encroach within a 50' unimproved driveway. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer:~ John W. Harmon Attachments: Yes No Title: Riqht of Way Manager # _~9 :NITY SKETCH REQUEST FOR PE~IISL N FOR A 20' GRAVEL DRIVEWA. O ENCROACH -~WITHIN A 50' UNIMPROVED RIGHT OF WAY VIRGINIA T CONDREY Go*don ES~ POWHITE WEST[~URY KNOLL LA~ WESTSURY RIOGE CT BERRANO III BETHANY I ?rov~d~enc~ ,- CT [/RROVIDENCE Y. ~(.~ r ~/-/Of/J/Z/G /. ~OE AC~:~ O,¢ HUD DEFINED FLOOD HAZARD AREA. J.K. TIMMONS & ASSOCIATES, PC. I~NGIN~,~R5 ~, ARC-Ht'I'~:T$ · ~RVEYO~S s pLANN~ 7It N. COURTHOUSE fiD, fl~HMONC. VA. 8803 ST~LES ~LL RO. HENR~Q CO.. VA, 44~1 CROS~N~ BL~. pRINCE GEORGE, VA, OATE; /O-/- .~'/ SCALE; DRAWN BY: ~ ~,~" AREA TO BE LICE~SED .............. 131 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 8.D.19.c. Subject: Request Permission for an Existing Fence to Encroach Within an Existing 20' Sewer and Drainage Easement Across Lot 28, Heatheridge, Section 3 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Linda O. Orange permission to have an existing fence encroach within an existing 20' sewer and drainage easement across Lot 28, Heatheridge, Section 3; subject to the execution of a license agreement. Summary_ of Information: Linda O. Orange has requested permission to have an existing fence encroach within an existing 20' sewer and drainage easement across Lot 28, Heatheridge, Section 3. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: _~~ ~ ~]. ~.~n John W. Harmon Attachments: YesI INo Title: Right of Way Manager VICINITY SKETCH REQUEST PERMISSION ~ ~R AN EXISTING FENCE TO ENC~ .CH WITHIN AN EXISTING 20' SEWER AND DRAINAGE EASEMENT ACROSS LOT 28 HEATHERIDGE SECTION 3 LINDA 00RANAGE I POWHITE BETHANY CT Co 13 Date: ~-e~ Scale:/"=~o ' Job No.: "P~NER~ · AROH~EOTS · ~NGINEERS · SURV~ORS · ATrS~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 8.D.19.d. Subject: Request Permission to Demolish and Reconstruct Portions of Commonwealth Centre Parkway County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Wachovia Bank, N.A., Trustee permission to demolish and reconstruct portions of Commonwealth Centre Parkway; subject to the execution of a license agreement. Summary of Information: Wachovia Bank, N.A., Trustee has requested permission to demolish and reconstruct portions of Commonwealth Centre Parkway. This request has been reviewed by staff and approval is recommended. District: Matoaca Jo~n W. Harmon Attach_merits: Yes No Title: Riqht of Way Manaqer 135 VICINITY SKETCH REQUEST PE~4ISSION TO DEMOLISH AND RECONSTRUCT PORTIONS OF COmmONWEALTH CENTRE PARKWAY WACHOVIA BANK NA TRUSTEE FOX~ .RED CHESTNUT CT GLEN Gilmore ! ALBERTA CT E 2 OLOSSOMWOOD CIR TWELVE OAKS TWELVE OAKS RD 3BIRD 90.00' (T~) No. 5~00 B, qANDERMIL L -OXFO, qD Z TD PAt~ TI~£,qSHIP T~ M~ 62-10(7)19 DB 1714, PG 1726 (24. ~1AC~S) GPIN*- Td46778507 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: auae 24, 1998 Item Number: 8.o.19.e. Subject: Request for Permission to Install a Private Sewer Service for a Residence on Overridge Drive County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney· Summary_ of Information: Richard E. and Phyllis M· Sloan have requested to extend a private sewer service within a 10' private easement across property at 4503 Exton Lane to serve their residence at 4400 Overridge Drive. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Bermuda Preparer: Johann W d., ~~,,-~ · Harmon Attac~nnents: Yes No Title: Riqht of Way Manaqer 140 VICINITY SKETCH REQUEST FOR PERMISSION TO INSTALL A PRIVATE SEWER SERVICE FOR A RESIDENCE ON OVERRIDGE DRIVE RICHARD E & PHYLLIS M SLOAN N Pa~k 12 / / NIH GREENBRIAR SECTION 5 10' TEMPORARh tUCTION EASEMENT \\ ROADRUNNER ENTERPRISES, INC. \ Z3 \ 4503 EXTON LANE \ PiN 7906401407 DEED BOOK 3228 \ PAGE 598 10' PRIVATE SEWER \ EASEMENT / 5 14 / / / / / RICHARD E. SLOAN PHYLLIS M. SLOAN PiN 7906392193 DEED BOOK 1756 PAGE 62 PLAT SHOWING 10' PRIVATE SEWER EASEMENT AND 10' TEMPORARY CONSTRUCTION EASEMENT ACROSS THE PROPERTY OF ROADRUNNER ENTERPRISES, INC., MATOACA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA. UTILITIES CHESTERFIELD SCALE J DEPARTMENT COUNTY, VIRGINIA REVISIONS J DRAWN BY: V~ CH~EC~KE6 -BY: [be.S IDRAWING NO, 1 "= 5o' DATE DATE TAX MAP 784-638 142 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 8.D.19.f. Item Number: Meeting Date: June 24, 1998 Snbject: Request Permission for Existing Concrete Curb and Gutter to Encroach Within a 16' Water Easement and a Variable Width Water Easement County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant New Deliverance Evangelistic Church permission to have existing concrete curb and gutter encroach within a 16' water easement and a variable width water easement; subject to the execution of a license agreement. Summary of Information: New Deliverance Evangelistic Church has requested permission to have existing concrete curb and gutter encroach within a 16' water easement and a variable width water easement. This request has been reviewed by staff and approval is recommended. District: Clover Hill Pr'pare~~w .~ar~~ Attachments: Yes ~--~No Title: Right of Way Manaqer 143 ~... VICINITY SKETCH -- REQUEST PE~.~ISSION FO~ EXISTING CONCRETE CURB AND ~dTTER TO ~NCg~gACH WITHIN A 16' WATER EASE~{ENT AND A VARIABLE WIDTH WATER EASEMENT NEW DELIVERANCE EVANGELISTIC CHURCH Pond DEN BARK DEN BARK CT N OEN BARK CT BJ~UE TICK CT 8~E TICK CT ~lount OARZLER I[44 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: a.-e 24, 1998 Item Number: 8.D.19.g. Subject: Request Permission to Construct a Concrete Sidewalk Within a Proposed 16' Water Easement County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors grant Nystrom Family, L.L.C., permission to construct a concrete sidewalk within a proposed 16' water easement; subject to the execution of a license agreement. Summary of Information: Nystrom Family, L.L.C., has requested permission to construct a concrete sidewalk within a proposed 16' water easement. This request has been reviewed by staff and approval is recommended. District: Midlothian J~n W. Harmon Attach_merits: Yes No Title: Right of Way Manager VICINITY SKETCH ~EQUEST PERMISSION CONSTRUCT A CONCRETE SIDE~' ~ WITHIN A PROPOSED 16' WATER EASEMENT NYSTROM FAMILY LLC ,LLOWAY ~Alar~l~ P C d MIDLOTHIAN ES B.~MidJothian HS/ i 147 0 Z 01::] E]Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 9.6, 1998 Item Number: 8.D.20. Subject: Approval of the Purchase of Right of Way for Access to the Matoaca High School Site from John E. Settle, Jr. County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of a right of way for access to the new Matoaca High School and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of right of way containing 4.7 acres, more or less, lying north of Woodpecker Road for $4,500 per acre plus closing and acquisition costs, estimated to be $2,000. The School Board approved this purchase on June 23, 1998. Approval is recommended. District: Matoaca Preparer: ~ ---,J- ~.-~ John W. Harmon Attacb_ments: Yes ~No Title: Riqht of Way Manaqer 149 - ~ VICINITY SKETCH APPROVAL OF THE PURCHASE OF RIGHT OF WAY FOR ACCESS TO THE ~TOACA HIGH SCHOOL SITE FROM JOHN E SETTLE JR N 150 JOHN E. SETTLE, JR. PIN 7816277943 DEED BOOK 2090 PAGE 528 EXHIBIT "A" NEW MATOACA HIGH sCHOOL SITE 90' R/W DEDICATION R/W DEDICATION woOOPECKER R CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin.q Date: June 24, 1998 Item Number: 8.D.21. Subject: Set Public Hearing Date To Consider Amending The TranSient Occupancy Tax Ordinance County Administrator's Comments: County Administrator: Board Action Requested: Set Public Hearing for July 29 to consider an amendment to the Transient Occupancy Ordinance Summary of Information: Currently the County imposes a lodging tax in the amount of 6% of the total amount paid for room or space. Four percent of the six percent is designated for promoting tourism, travel and business in the Richmond Metropolitan area (the Convention Center). Legislation enacted during the 1998 session of the General Assembly permits the counties of Chesterfield, Henrico and Hanover to impose an additional 2% Transient Occupancy Tax provided that the revenue generated by the additional tax be designated and spent for the expansion of the Richmond Convention Center. (Note that the City of Richmond does not require legislative authority to impose the additional 2%.) The additional 2% is projected to generate approximately $550,000 in revenue in FY99, which when combined with the 4% the County is already imposing, totals $1.8 million projected revenue in FY99 for the Richmond Convention Center. Henrico, Hanover and the City of Richmond are all moving forward to consider this additional 2% for the Convention Center. The effective date wil~be August 1, 1998. Preparer: Rebecca T. Dickson Attachments: Yes Title: Director, Budget & Management No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-152 RELATING TO TRANSIENT OCCUPANCY TAX BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-152 of the Code ef the Count. of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-152. Imposed; amount. Pursuant to the provisions of Code of Virginia, § § 58. I-3819 and 58.1-3823, there is hereby imposed on each and every transient a lodging tax in the amount of six eight percent of the total amount paid for room or space rental by such transient to any hotel; however, this tax shall not apply to rooms or spaces rented for continuous occupancy by the same individual or group for 30 days or more. }Jl I, JlllkJLlll~ LL./LIII3111, LI O~¥GI LJl LJLL3111~G33 LII~I,L ~GIIGI O. LGb I. LJLL113111 kJl LI O,,VG1 1tl LII~ l~Jt.;lllllkJllLL IIIGLI k./JdkJllLO..ll (2) That this ordinance shall become effective August 1, 1998. 0407:23115.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 8.D.22. Subject: Request to Approve a Contract and Set a Public Hearing for the Exchange of Land for the New Bensley Fire Station County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve a contract, and set a public hearing for July 29, 1998, at 7:00 p.m. to consider this exchange. Summary_ of Information: Staff requests that the Board of Supervisors approve a contract for the conveyance of three parcels totaling 0.129 ± acre in exchange for a 0.005 ± acre parcel which is needed in conjunction with the construction of the new Bensley Fire Station. The owners of the 0.005 ± acre parcel are Maurice M. Cox and Mary W. Cox. Approval is recommended. District: Bermuda Preparer:~--~-,.J. C~o~,~,~ J~hn W. Harmo~!~ Attachments: Yes L__~No Title: Riqht of Way Manaqer 154 VICINITY SKETCH REQUEST TO APPROVE A CONTRACT AND SET A PUBLIC HEARING FOR THE EXCHANGE OF LAND FOR THE NEW BENSLEY FIRE STATION :ARMS ~_ o~ 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 8.D.23. Subject: Award of Construction Contract for County Project ~96-0176R, Jefferson Davis Highway - Station Road to Marina Drive Water Line Replacement County Administrator's Comments: County Administrator: Board Action Requested: Staff request that the Board of Supervisors award the construction contract to T & E Construction Co. Inc. in the amount of $112,363.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the replacement of approximately 1,103 L.F. of 8" water line and associated appurtenances along Jefferson Davis Highway from Station Road to Marina Drive as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received six (6) bids ranging from $112,363.00 to $187,184.00. The lowest bid was in the amount of $112,363.00 by T & E Construction Co., Inc. The county's engineering consultant, Draper Aden Associates, has evaluated the bids and recommended award of the contract to T & E Construction Co., Inc. Funds for this project are available in the current C.I.P. Preparer: ~o~ ~,.~~~ Attachments: Yes ~__~ No Title: Assistant Director of Utilities 3EFFERSON DAVIS HIGHWAY - STATION TO MARINA PROJECT #96-01 ?6R CD' PROJEC' AREA ! VICINITY SKETCH NOT TO SCALE Meeting Date: June 24, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of ~ Item Number: 8.D. 24. Subject: Authorize Execution of Lease Agreement with Beechwood, Inc. for Police Community Patrol Office in Meadowbrook Plaza County Administrator's Comments: County Administrator: Board Action Requested: Authorize County Administrator to execute a lease agreement with Beechwood, Inc. in a form approved by the County Attorney. Summary of Information: Meadowbrook Plaza has agreed to lease space to the County's Police Department for use as a community patrol office for one dollar. The space will be used as a base for area patrol and to provide the general public information about police services in the County and about other County services generally. The office will also have a meeting room where police sponsored meetings may be held. The application for substantial accord for this office was approved by the Planning Co~mnission on June 16, 1998. Staff.recommends authorizing the County Administrator to execute a lease agreement with Beechwood, Inc., subject to approval as to form by the County Attorney, for space to operate the community patrol office. ' ~ ]Ste~n L.-'~ic~s" County Attorney 0607:23187.1 Attachments: [] Yes [] No [ # 159 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 24, 1998 Item Number: Bud.qet and Manaqement Comments' The Department has stated that any operating or one-time start up costs associated with the Meadowdale Community Policing Office will be paid by donations; similar to the funding utilized in the Chesterfield Towne Center and Cloverleaf Mall community policing offices. The County will incur no costs associated with the start up of the office or ongoing operating costs. Preparer: Rebecca T. Dickson Title' Director, Budget & Manaqement [GO Agreemem, th , between ~Beechwood, Inc. 12th, day of March · 19~° ; by and herein called "Landlord" or first pony, and Chesterfield County nA~., .~ ,-~-._..~.,~.~. herein called "Tenant" or second party, · ,. lllime. elh: That for and in consideration of the rents and covenants hereinafter set forth, L~, .~ord hereby leases to Tenant, and Tenant hereby rents from Landlord, the following described lot, piece or parcel of land, together with ,,Il improvements thero- on (the said land ~.nd improvements thereon herein called the "Leased Premises") to-wit: Approximately 1,800 square feet located at 5766 Hopkins Road in Meadowbrook Plaza Shoppin9 Center - Richmond, Virginia 23234 TO HAVE AND TO HOLD said land and improvements thereon and the privileges and appurtenances thereunto b~ longing unto the Tenant, its successors and asslgn% for the term hereinafter provided, and upon the following terms and conditions, ~o which the parties mutually covenant and ~re~l Term The original term off this ]cma shall be for. one (1) ycare and shall commence the 1St " April . 19 98 and shall end on th,' 31st day of March 1999 on d~,~ ol Rent During the orlglnid t~rm of thh l¢~ue Tenant covenants to pay a ~ a~] ~ntal to ~ng]o~ o~ One ~,oll~r~ '(~ l'.OO ), _....~,. , ..... ~,._ , ...... . ..If ~ o~l !~ ~,~ot ~ence on the fl~t day of ~e Mon~, Tenant sh~ pay ~or the ~ ~m the co~ce~nt ~sta to me nnt daf of ~e IOIIOW~[ ctlcnaer month & s~ equal to on~irfieth of ~e monthly ~nt~ due h~unde o ~o~ ~1 ~nU ~e~ftar s~ll be payable in adwnce on thc ~t d z~ ~ ---. ..... ~ ......... r f r ea~ ~,,~,~,, G. /i.ILl .... : .. -- ' .... ~ ...... ~ I.!! ~--~I~* All ~ ~u~ ~anaiora ~nall be p~d when du~ writing to T~nant. ' " ...... ' .......... , ............. ~ ---.--2: :~r t~ such other plac~ ~ Landlord may Us~ of ~ed Premis~ Tenant shall use tile ~d Prem~es [o{ , ~echw~d, ·Inc. Police offi~ area 5700-A Hopkins Road ~ Ric~ondl VA 23234 ~4 ~ strict mcco~ance ~th ~l a~pli~ble laws ~d rc~Im~o~ of Eovc~mentm] authoH ' s other pu~ose wi~out thc prior written consznt o~ Land]orM ~ ....... '- ~ ~e. Tenant shall use th~ Lc~c~ Pzemis~ for · · . -, ~?-a-~ wm no: use or pe~t or ~uffer ~e use of th~ Lo.cd Premises for any unlawful,or o~emlvc bunnee~ 9r purpme. Tenant wdl not, w~thout the p~or wrhten co.ant of ~41or4, ~e or ~e~t the w~e, or ~o~ o[ the Le~ed Pre.bee to be used for ~dver~$ putout. It is ~vcn~tcd and a~ccd ~ fo~ows: Insurance and Indemnity: Tenant is self insured for liability. Tenant hereby .................................. rcm ~ni' ~s. . 1. Condition of Leased Premises Tenant kas examined and knows the pre~cnt condition of the Leased Premises and t~on has been made to Tenant or Tenant's agents, by Landlord : .the equipment thereon, ii' any. No reprehend.- the equipment thereon if any~ or any particular us- .~- .... , ~_-_ ~--¥ .,~-?~a~"n~_, concermng the condition of thc L¢---~ - : - '~ · ' * .,,.~ can oe rnaoe thereof Neither and - -.~u rremlses (and duty to instruct Tenant or others ~ to the use of any e-ul-men' _ _ · L lord ......... t ] ~,~ ~t shall be ' 161 2. A~slgnment, Subletting and Mortgaging Tenant shall not assign this lease nor sublet the Leased Premises, in whole or in part, v.4thout Landlord's prier written consent- If consent to assign or sublease is oblained, no such ass gnment or sublease shall in any way re ease or relieve Tenant from any o[ its covenants or undertakings contained in this lease agreement, und in all ~ses under this paragraph~ Tenant shall ~main liable on th~ during the orlg[nal aad all renewal ter~. 3. Utilities ~ndlord T:n:~mp ly pay all fuel water gm electricity sewerage, telephone and other utility bills, ~ tko same become due, h being undemood and agreed that the Tenant shall promptly make all required dec,its for meten and utilities ~em'ke, Charges for ~oregoing shall commence on the date of the commencement o[ the orginfl te~ oI tnb I~se. Landlord shall not be liabl~ for any inter~ lion or failure in the supply of any utility Io the Le~ed Premises. 4. Imuranceandlndemnlty S~a ~4 (lyon: of ~his fora) action s,it% claims, or judgments aristas [rom m]ury to pe~on or property on the Le~ed P~mi*e% or upon the ad)o~mn~ othe~'ise resultlng from th~ use of lhe Lea~ed Premi:e& Tenant c~ven~u that {t will keep ~n force at ~t~ o~ expem~ at a~u~in~ the ofiglnal and nil renewal terms o[ thh lea~e ~n comp~nies ~nd ~n ~otm acceptable to Landlord ~th t~~t~i~ ~t- ~nce coqering Landlord and Tenant and Rearm Agent a~ named {n~u~ds w{:h m~n[mum I[m[t~ o[ Dollars ($ ) on account o[ ~d~ly injuH~ to or death o~ one ~non and // ($ .) on account of bo~Hy {nju~e~ to or death o{ mo~ ~a~e result o[ any one dh~ter property damage insurance with limits of-~._ / Dollan (~ )1 and Tenant shall deliver m ~ndlord or Rental Agent u~n the request of either ~ ce~urance sho~ng the ~ to be in ~otce and e~ect. Unless othe~he indicated by wrhin~ e~emon or attached hereto, Tenant shall ~eep in full foge ~nd e~ect at lu o~ expense during the original and all rene~l~ this lease. ~eement value fire ~d ~u~hy extended c~erage ~sumnce with to the Le~ed Premises, and shal~dlord and Landlo~'s mortg~gee, if any, to be n~ed insureds on su~ poli~. If~i~aln~sTenant shall reply with its cove~nt to maintain insu~nce as ~mvtded he~. ~dlord my, at lu opgon, came anco as ,[o~lpr°mPtly pa, whe~ due the pr~u~ for lu~'i'u~ce . addillo~l hereunder. / - - .~Z~[[.e;, .p[~[~ms.ia exc? of the u,ua[ pre~l~ ,for a non-haardou, flak) requ~ te~, rmmburse Landlord for such part of the cost oI ~11 ~al es~te taxes, char~es and usessmen~ le~ed or ~se~sed during t~-~ · I1 renewal te~s upon and against the Les~ed Premises in excess of the cost-oI such t~es and ~essmenu charsed~ed upon o~ agalmt the Leased Premises for the year 1~ i provlded, howler that Ior the fi~t and final calend~ y~ori~nal or reneW~ te~ Tenant shall be liable for ~he relmbursemen~ el ~ueh exee. eo~t'onlv for ~he ~perflo~ts ~~ t~h In of the Leued Premhes. ' .... ~ ' . . . ~ . . .. Tenant further agrees ~at as additional ~ntsl for the Leued p~ear ~[ th~ ~nal !n~ ~J renew,l te~s, relmburs~ Landlord for such portion ol the cost ~~ ~din~ Ieder~ll ~tate or local income taxe~) however described, levied, or ~d o~eount o~he ren~ expressly ~se~ed 'he~unden ~ ~ ~ ' . ........ ~e amount ~f such a~~ ~m Landlord or Agent~ of the ~o~t d~ .... ether y of Tenant located on or about ~e Le~ed Premhes and all ether ~ oc~ioned by I~ busln~s or me of the Le~ed 6. Penonal Property Ten~nt covenants that the fumlture fixtures and nil other penonal property ('except that used ~ l~l in the usual c~u~e trade] which Tenant places on the Leased ff~mhes are ~wned by Tenant, nrc fully pnld for, and s~ not encumbered except ~ expressly disclosed in writing to Landlord prior to the execution of thh ng~ement. Except by sale In th~ usual coupe of trad% Tenant shall not remove furniture, fixtures and property from the Leased Premises without ~t obtaining the consent o[ Lnndlord~ which ~nsent shall not be unre~on- · bly withheld; and in addition to all the other remedies p~vlded by law, Landlord shall hs~ · Ilea n~imt nil pe~l p~pe~y on tbs Leased P~mi~es, insurnnce if any collected therefor m security for the pn~ent o[ the ~nt nad default in obli~tto~ hereunder. Te~nt lhal reda r or reimburse Landlord for the cost of re~idng nay damag~ ~ the Le~ed P~ resulting f~m ~e t~talll~ion or ~mo~l of personal property of Tenant. 7. Rep's ~d Alterations ' / Mnfllord 8hall ' Tenant shall keep ~nd maintain rite Leased Premises in good ~ondhlon~eep In ~ mnnin~ order the heating ~nd alr-eondifioning systems electric ~rlng, toil~ts~ water pipes ~ter gas and elect~c fixlures ~plnce nil Iocks~ tr[~ng% glass and pl~le glass broken during the tennn~y~ regardless ~f the manner in which sam~ may have been b~ken; umto~ tll water fixtures that may become additions to gr chart,la in the Leased Pre~bes or ~qulpmen~ Without IgC' p~a} 'wdiii-i~ ~;iiei, of ~ndlo~, which consent shall not be unreamnably withheld and nil altemtlons changes, and impr~ements by whomsoever made, shall be the p~perty of ~ndlotd. Nothing confined in thhparag~ph shall be construed as requi~ng Lnndlord to make ~y ~p~ts, except repaln o~ a st~ctuml nntute. Landlo~ shall maintain and~cessa~ st~ctural repain to the foundations, load hearing wails, and Tenant,gm comply~ with all appl~oble la~ and ngulatlons of 8ovemmental autho~es ~pec~8 ~e use of the ~e~sed dered by such governmental authorities; but if Tenant, afte~lce ordering ~k ~ ~ _ ~ess~ lord, without notice to T~re~an~rd qulred to abate an ' lord may do so whhout notice to Tenet ~d Tenet shall pay all cosU ~e~I Tenant Ihall, on the last day oi the ori~in~ or renewal term or upon the sooner te~ina6on of ~s l~e, peaceably and quietly surrender ~e Leased Premhes and equipment to Landlord b~om. clean including all im~r~ements, ahemflons, ~build~ teplacemenU, changei er additions placed by Tenant thereon, in m good c~ndition and ~epair ~ the ~e we~ in st the ~mmeneement o[ the te~ normal wear and tear excepted; pr~ided, however, Tenant shall not be ~quired to retu~ the Leased Premh~ ~d equipment ~n good condition as aforesa d [ the same are damaged or destroyed by fire ot othe~ise, unl~s caused by Te~fs fault or negligence which not c~ered by insulate. 8. D~tmcfion of Leased ~emlses, Condonation If the Le~ed Premises are damaged or destroyed by fire or other casualty covered by insu~nce or condemned by pub lc authority, whethee by eminent domain or othenvise then (1) if totally detroyed or condemned so that the Leased'Premises ate rendered untenantable, th s ease sh~l le~inale ns of the d~te of such destmctlon er condemnation, and Tenant shall be liable for the rent only to the date of such destruction or condemnation, nnd the entire amount of insurance p~ceeds and/or condemnation award for the Leased Premhel shall ~long to and be payable to Landlord; or (l) ff only partially destroyed or condemned and still tenantable, ~ndlo~ shall, within a re~onabIe time, repair the Leased Premises with a reasonable reduction o[ rent from the date o[ such partial dest~ction or condemnation until there be ag~n premises subs~ntially similar in value to Tenant as ~he Leased Premises partially destroyed or condemned. Landlord's ~ation to repair or restore the Le~ed Ptemlses ~ stated fiere n ts conditioned upon (~) all insurance p~ceeds and/or condemnation sward for the Leased Premhes being paid to Land oral w~ch are suffic eat to cover the cost ol said tepsi~ and r~te~fions. ~nd (b) the~ ins at I~st twenW-four Cl4) months in lhe then ex st ng term oI thii lease. I[ Landlord does not repair lhe Lealed Premises because either condidons (al or (b) are not met Land ordshal so notify Tenant and thh lease shall terminate as of the date o[ such patdal dest~cfion or condemnation and Tenant shal~ be liable for rent on y to the date of such partial deslmcfion or condemnation. ~ used here~, date of condemnation shall be Ihe date on which legal title ves~ in the condemning suihogty or the date on which ~ndlo~ ente~ into conifer for the sale for public use upon ~e th~at o[ condemnation, whichever R~g occun. I[ the improvement shall be da~ged or destroyed by any h~zard not covered by insu~nce, ~ndlord ~ha]l have the option to c~eel thh Ieee by giving written notice ol such ~ncellation to Tenant within thltty [30) days after the hsp~nlng oI such damige ot dest~ction, but if such option not be exerched~ then Landlord at tt~ own expense shall p~ceed with due diligence to ~pair ot ~to~ ~e improvements to their condition a~ existed be[or~ such damage or destruction with rent ~ing ~dueed p~ ~m in propotlion to the gec~a~ in u~efullness of the ~remhes dur[n~ ~palr and restoration; p~ided, however that the cost o[ tepai~ng to any d~ge or dest~etto~ . :~ot cov~d by insurance which h earned by Tenint'! fault or negligence sh~l ~orthwhh be paid to ~ndlord by Tenant. '" ~'~ant sh~l e;vc /mmediate written naJ~me,~ L~mdlord, c' o .... ? ~:-~, o~ any damage, dest~ction or ~mnation o[ t~ l~ased premhes whether it be to~l or part~l. ' 9. Noti~' Whe~ver in ~b Ieee it shall be requ ~d or pe~t ed that no,ce or demand be gi~n or se~ed by either part~ to this Ieee to or on the other~ such not cas or de~nds aha I be given or se~ed and shall not be deemed to We been duly Wen or re.ed unless in ~dng ~d io~arded by registered or carried mail add~ssed as folio~ TO LA--LORD: TO TENANT: Chesterfield County Police Department 5766 Hopkins Road Richmond, VA 23234 ~ 702 Such eddresse~ may be changed imm time to time by either party by serving notice as dx~ve prey/dad. I0, Notice of Termination and Holding Over Should Tensor desire to w, eate or should Landlord desire possess[on of the. Leased Premises at the end of the original lease or any eatengon or renewal thereof, either party shall give the other wrlttan not/ca of such termination at least THREE (3) I~XON;i'HS prior to the and cf tbs then existing tara of this lease. If notice of termination I, liven as bereinabove set forth no holding over by Tenant nor aecepianee of rent by Landlord 1~ shall operate as a renewal or extension of this lease ~vithout the written consent of Land ord In the event no such notice of term/nat/on is given, then this lease shall continue in full force and effect from year to year, subject to all the rents, covenants, and con,. ditions herein set forth, except for any such provisions cont,,Ining obligations of Landlord to make alteratiom or repairs to the Leased Premisu, If Tenant holds over or remains in pouesslen Or occupancy of the Leased Premises after the termination of this lea. se, Tenant's occupancy shall he illegal notwithstanding the fact that Tenant shall be Ihble to Landlord, so long as Tenant or any of its property O~el,¥. Leased Premi,as. for .il renta,, due hereund.r ,ese,bey with any damag .... rained by Landlord as, re,u. of Tenant's failure ~ 11, Inspection by Landlord Tenant shall permit Landlords its agenU, or employees to inspect the Leased Premhes and all p~rts thereof during buslncss hours and to enforce and Tarry out any provision of this lease agreement and for the further purpose of showing the Leased Premises to prospective tcoants and purchasers and representatives of lending imthutlons. During the last three (3) months of the orlg ual terra and a renewals or extensions ther~f, Landlord shall hKve ~be right to place '~For Rent's signs in conspicuous pisces on the Leased Premises and to otherwise edverthe the Leased Premhes, for re..~t, In addition to having the rights of entry and Inspection set forth here n. 12. Default by Tennnt The happening of any of the following enumerated events shah constitute a default for which Landlord, in addition to other rights or remcdtes it may have, shall have the immediate right of re-entry without service of notice or resort to legal procesl and without La'~dlord belngguilty of trespass, or becoming liable /or any loss or damage which may be occaloned thereby: (al failure of Tenant to a an rent ~d~v~erht~lr~u~.~.rT~ina~at~ ,t.hl.r~. (__~_0..)__d~_ .~ .al'tar ,w.r!tte.,n notice,to.T?nant of such fallu~l (b) vacation of the Le~ed Premises bPv 'Yren~n,. or a ; ~ ~ ~. ~ly xrl~nner mas WOUla Inntcate or lea(l tilepub]lc to believe that Tenant was going out of business or- vacate the Leased Premises, (el the/~lln~, b~ o- ~'e~'-~ -t .... ~_.. ,s. ..... ' intending to anle to pay Its aebts or meet hil obusattons under the laws of the United States or any statel or a receiver of the property of Tenant Ls ap- pointed; or the levy of execution or other taking of property, assets or the leasehold interest of Tenant by process of law or otherwise in satis- faction of any judgment, debt or claim against Tenanti or (d) failure of Tenant to perform any of the other terms, conditions or covenants of th~s lease agreement for more than thtrty (30) days after written notice of such failure shall have been given to Tenant. Shp.uld Len,dlor.d Tie.ct to..re~nter ns. hereln provided, or should Landland take possession pursuant to legal proceedln,~s or pursuant o any prowsions unoer ~aw, Lanolorcl may either terminate th~s lease or h may from time to timo without terminating this lease~ make such alterations and repairs as may ha necessary in order to relet the Leased Premlses~ and relet the Leased Prerrusrs or an art for such term or terms (which m~y be for n term extendln- b .... ,4 .].. _ .. · ~ · . .... ' y p thereof such other terms and rend,hens as Landlord in ils sole discret on may deem advl.~bl~ ??~- - ~- ....... P · · ' · - .... ~t~,- e,,c~, such relesnng a.u rent received by Land- lord from such reletting shall be applied, first, to tho payment of any indebtedness other than rent due hereunde ltl;~ii:~co_n_d~, ,t_o- ,he p. aym,e.n,,of an? cost, and expense, f .... ch reiT,dOg, including brollccage fees - ......... r, f.ro~ aT=ec~an_t° ,ro Land,- applies m payment of future rent as the same may become due an~pavable hereunder. If the Leased Premises are not re'et as aforesaid, or if the rent received/'rom such reletting during any month be less tilan' that to be paid durln the month b T sh?]l promptly pa)' the rental due hereunder or any such deficiency as the case n ay be to ' ~' .... Y' chant hereunder, Tenant · ~,anuloro -',urn aeficiency shall be caleu ated and paid monthly. No such re. entry or tek ng possession of thc Leased Premises by L:mdlord sh,~ll be construed as an election on its part to terminate this lease unless a written notice of such election be given to Tenant or unless the termlnat on be deer e jurisdiction. Notwlthstandine any such reletfin- w[tho,-t '¢,rmln~t;~n ?---d~ .... e d by ~. court of competent previous breach Tensnt_.. wi I i.-"= ~__.~_..au -~'4 ~.o~ ..... ~'T .............. · ..... ~..;muwra. may at any. m,e.: tt~ereat'ter, elect to. terminate this lease for such ' ' .... ""~ .... ~- all expenditures recurred by them in eniorclng the provisions of thts lease including, reasonable ~es of attorneys and others empl~yed by ~..a. ndlord *-o .... ~ ~ .... All of the foregoing remedies shall be in addlr.]on to any other rlghu Landlord may have at law or in equity and waiver of one default shall not be deemed to be a wnlver of an? subsequent default. 13. Rental Agent and for the bone~t of Rea M Agent, a~ follows. Rental Agent t~ to receive a commmso term an,d nil renewals or extensions thereoJ or nay nsw le-,e of th- r.....: ~=__:_. ~ · n of s3x per cent (6~) of the rent during thai L~.h. pnr~s?.used, h?rein t,o Include such entity tn which Tenant, I~', '~c~'~s;;;~;~sl~2V~me~..a~y- perro,n and "Tenant, its succor, asa. lens" .,u. cy or otnetwue); aaa no Isle, trtmfer, assignment cance etlon -r --'~, .... P ~: · ,..~ve an interest a stockhol..g~5~tner~ lender of a.~lgm, shall affect Rental Agent~, right to such commission which is hereby made a lien on the Leased Prom] e d all ~uipment thereon if any. Renal Agent shall have the right to colllent all rents due hereunder sO that its commission may b in installments as the rent is 're celved, and retained by Rental Agent before remitting the rent (less commissions) to Landlord. if any act be done to deprive Rental Agent of its right to collect the rent~ then the whole amount of its oommisslon then un ali, at Rental Agent's optlon~ immediately Landlord further covenants with and for the benefit of Rental Age a covenant runnl · . ecssor~ or a~igns, thall at any tlme during the orighl term and all ~atff Tenant, its suc. ~ or extensions tnt s (or during any new lease of the Leased P ....... between any pyrson and Tenant its ,uc.ces ...... as, urchase the .Leased Premise::, then In .... llderatlon of Rental Agent's consummating thb lease Rental Agent shall rccewe on th e Leased Premises ere transferred a coma .~s on of six percent (6%'~ of the precedlnggr°ss amountpar~gl.aphOf the andPUrchasels herebyPrtCe'maSUch a sales co sion shall be in addition to the rental euraSia,lens provided for in ~he hnm~dlatcly Landlord hereby zuthorize al Agent to institute legal proceedings for the recovery of any rent due under thc provisions of this lease agreement and to ample attorney for that purpose~ and to charge all costs and ices to l',andlord~ inr]uding a charlze of Twenty-Five io_j In co on with all acts done or suffered by Rental Atent for Landlord concer ' · .,~_ ..... e_~s ices;, an~u i.r~Om liability for injury suffered by an empl;yee ;'r cont~'~ctor 'n~t"'/,;','~-acn°ns et any ~,md flncludlns any costs 14. Successors nnd Assigns Ail parties hereto agree that all of the provisions hereof shall bind and inure to the henc/'it of the parties hereto, their heirs, legal 15. Applicable Lav,'~ Construction Tnb lease a~reement shall be construed in accordance with the laws of the State of Virginia· Whenever used the singular number shall include the plural~ the plural the singular, and the use of any gender tha]l include all ether genders. 16. Final Understandlug. This louse agreement represents the /~nal understanding between Landlo party hereunder cannot be chun ed o ' . . . rd, Tenant -- ~ ..... ~. ;t ' ' hereon ur a,t--~,o.~ ~-- · g r modified unless by wntmgs gned hy the ~arti~o .,,.-- -i~;.----:=. ..4, · , and the ,obligations of each ..... ~ .~re~o. ~ -o -.,~.e oougat~ons are to be.modnSed and endorsed 163 W~T~SS the fol[owlng s~gnatures and ~a~s: ......O~..X...-..~ ........................... Landlord ............................................................................................... ~nd~o~ ................................................................. : ................ Tenant ............................................................................................ (~) ~en~nt In conslde~~dlord agreeing to lease to Tenet the Leased Pmm~es~ the unde~[~ed, hereby wMving the ob- ~ ~uons of the homesce~ tlon laws as to this lease agreement, jointly and s~erally if the~ be more than one under- l'g ', ~ ho~ea~? __~ the -e~ormance o~ all the omvlslons o~ this lease a~eement by Tenant, its signed) gua~ntee tne paymen~ o ~.u ~ ~ .... succcss~~~ayment of re,t and nonperfo~ance of said provnlonS by succ~s~ an i~a}e~ the part of the und*~i~ed to Landlo~ and its auccessors and sl ns a~;L;nd~rd~~~~xhaust their le~l remedi~ a~inst Tenant or g, ~~. y.:,~...~ .~, o .... ~ i .... is,~quired to notify the under- WI~ESS the [oll~vlng signatures and se~s: . fSEAL) ~ua~tor ~Ua~ntor A~EST: STATE OF } To-wit: [L^NDLORD] OF I, the undersigned, a Notary. Public in and for the and . .. day of certify that going leased bearing date on the ~nd State aforesaid. Given under my hand this · My commission expires:. STATE OF } To-wit: OF day of I, the unc~ersigned, a Notary Public in and for the certify .that and going lease bearing date on .~ day of -- . .and State aforesaid. Given under my hand this day of My commission expires: OF I, the undersigned, a Notary Public in and for th~' certify that . .,.-and to the foregoing lease bearing date on the~_--day of me in my __ and State aforesaid. Given under my hand this day of ,19 ,19 afor~zid in the State of Virginia, do hereby · whose names are signed to the fore- · have acknowledged the same before me in my ____., 19 i'q'otary Public aforesaid in the State of Virginia, do hereby · whose names are signed to the fore. ~ have acknowledged the same before me in my ~ } To-wit: [R~NTAC AORNT] Nota~ Public CI~' ~MOND j I~ un~a Nota~ Public in and for the City afo~said in the State of ~rginia, do here~ certify that and of Morton G. Thalhimer~ Inc., whose n~es a:z signed t0 the foregolnglease~te on the day of s 19 : have acknowledged the same ~fore me in my ~ty and Stye ~o~ Given under my hand ~i~ day GL % .~ 19 . . My commission expires' - ~ STATE OF }To-wit: [OUARA~TOR$] ~~ Nota~blic afores~State o~ Virginia, do hereby Oua~h~e name~ are mi~ed , 19 . , 19 , have a~kno~~ 164 ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page --1 of -1 Meeting Date: June 24, 1998 Item Number: 8.D.25. Subject: Approval of Utility Contract for Chester Village Green Utility and Road Design, Phase I - Contract Number 97-0001 County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary_ of Information: This project includes the extension of 944 L.F.± of 16" oversized water lines and the Developer is required to have a 12" water line to serve his development, therefore, staff has requested the water lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to a refund for the cost of oversizing the water line. Developer: Contractor: Chester Development Associates, L.C. Castle Equipment Corporation Contract Amount: Estimated Total - Total Estimated County Cost: Water (Oversizing) (Refund thru connections) Estimated Developer Cost Code: (Oversizing) D ist r~~~da Preparer: /-/~vv ~f. Title: ~/~. E. Beck, Jr. $213,920.30 $15,060.00 $198,860.30 5B-572VO-E4C Assistant Director Attachments: Yes No CONTRACT NUMBER 97-0001 LILKING CHESTER,-VILLAGE GREEN UTILITY AND ROAD DESIGN, PHASE I Meeting Date: - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 24, 1998 Item Number: Page 1__ of 3_ Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: MATOACA: Beverly Acres, Amended, Section 3 MIDLOTHIAN: Bon Air Hills, RS. L. 1-3 B.D L.22-24 B.C Michaux Creek, Section E Roxshire, Section 13 Preparer: Attachments: Richard 1V~e'McElfish, P.E. Yes ~'] No Title: Director. Environmental Engineering TO: Board of Supervisors FROM: DepOt of Envirornmntal Engineering SUBJFZT: Stale Road Acceptance - BEVERLY ACRES, AMD. SEC. 3 DISTRICT: MATOACA MEETING DATE: 6/24/98 ROADS FOR CONSIDERATION: VERNEITA LN Vicinity Map: BEWERLY ACRES, AMD. SEC. 3 TO: Board of Supervisors FROM: Depammnt ofEnvironrmntal Engjn~g SUBJECT: State Road Acceptance - BON AIRHIIIS, RS. L 1-3 B.D L22-24 B.C MEE2ING DATE: 6/24/98 ROADS FOR CONSIDERATION: BAYFIb-I D DR Vicinity Map: BONAIRHIIIS, RS. L 1-3 B.D L22-24 B.C TO: Board of Supervisors FROM: Depmmnt of Envirommntal F_ngjneering SUBJECT: State Road Acceptance - MICHAUX CREEK, SEC. E ~GDATE: 6/24/98 ROADS FOR CONSIDERATION: MICHAUX CROSSING LN MICHAUX RUN CT MICHAUX WOOD WY Vicinity Map: MICHAUX CRF.~ SEC. E TO: Board of Suoervi~m FROM: Depamr6~ of Em4ronrmntal Engineering SUBJECT: State Road Acceptance - ROXSH[RF~ SEC. 13 MEETING DATE: 6/24/98 ROADS FOR CONSIDERATION: CORNER ROCKRD Vicinity Map: ROXSHIRE, SEC. 13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 1998 Item Number: 8.D.27. Subject: Appropriate $450,000.00 for the repair of the existing 72" sluice gate and related modifications to the intake structure at the Swift Creek Reservoir Dam Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors appropriate $450,000.00 from Utilities Fund Balance for the repair of the 72" sluice gate and related modifications to the intake structure in the Swift Creek Reservoir. Summary of Information: On February 2, 1998, the 72" sluice gate (drain) at the Swift Creek Reservoir was opened to lower the reservoir level in an effort to minimize down streaming flooding. The gate was closed on February 4, 1998. After closing the sluice gate, it was found to be leaking significantly. To evaluate this situation, we procured the services of an underwater engineering firm, Collins Engineers, who inspected and temporarily sealed the sluice gate. Attachments: ~__~ Yes No Title: Assistant Director of Utilities # itl CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 24, 1998 Item Number: Summary of Information: (Continued) Several alternatives for repairs and modifications where proposed by Collins Engineers. We have reviewed all options and determined that the selected repairs and modifications of the existing intake tower will meet all of our objectives. The cost for engineering and construction for these repairs and modifications of the intake tower is $450,000.00 Funds will be transferred out of Fund Balance to fund this project. # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 8.D.28. Subject: Amendment of the September 14, 1994 Minutes County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors amend the September 14, 1994 minutes to reflect changes in the attached resolution. Summary of Information: On September 24, 1994, the Board of Supervisors adopted a resolution approving the addition of portions of relocated roads into the secondary system of state highways pursuant to Section 33.1-299; however, should have been pursuant to Section 33.1-229 of the Code of Virginia. Staff recommends that the resolution be revised to reflect the correct code reference. Attachments: Yes No Title: Right of Way Manager 173 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on September 14, 1994, and amended June 24, 1998. On motion of bar. Barber,, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, the Virginia Department of Transportation has made changes in the secondary system of state highways in conjunction with Project 0288-020-103,C501, and, as a result, is requesting the Board of Supervisors to abandon portions of roads no longer serving a public need and to approve the addition of new roads approved by the Commonwealth Transportation Commissioner. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors does hereby abandon, as a part of the secondary system of state highways, a portion of Newbys Bridge Road (Route 651) and Claypoint Road (Route 651) as shown on a sketch by the Virginia Department of Transportation, which sketch is incorporated herein by reference, pursuant to Section 33.1-155, Code of Virginia, as amended. AND, BE IT FURTHER RESOLVED, the Board of Supervisors does hereby approve the addition of a portion of relocated Newbys Bridge Road, Courthouse Road, Belmont Road, Claypoint Road, Cedar Springs Road, and service roads to the secondary system of state highways identified on the above referenced sketch, pursuant to Section 33.1-229, Code of Virginia~ as amended.. AND BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. AND BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby request that the Commonwealth Transportation Commissioner certify, in writing, that the portion of Newbys Bridge Road (Route 651) and Claypoint Road (Route 651) hereby abandoned are no longer deemed necessary for uses of the secondary system of state highways pursuant to Section 33.1-154 of the Code of Virginia. Vote: Unanimous Certified by: Tammy D. Haskins, Deputy Clerk to the Board of Supervisors 1.74 :,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting DateSune 24r 1998 Item Number: Page x .of ,~ $.D.29. Subject: Year-End Review for School Operating Fund Administrator's Comments_.' BoardAcfion Requested:_ The School Board requests the Board of Supervisors to reserve approximately $487,700 of School Operating Funds for items as described in this agenda item. Summary oflnformafion: The School Board approved the quarterly budget review for year end of the School Operating Fund on June 9, 1998. No budget appropriation revisions were necessary in this review. There is a need to request that approximately $487,700 be reserved at June 30, 1998, to be re- appropriated in the following year for specific purposes. This reserve will be contingent upon available funds as indicated by the County's Annual Financial Report for June 30, 1998. Preparer: t0~ tie:  Wil]~am C. Bosher, Jr. Attachments: Yes ~ No Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Summary of Information: (Continued) Funds requested to be reserved for FY1999 re-appropriation: Summer School 25,000 Summer school tuition receipts are behind collections from last year; however, there is a need to request an increase based on preliminary summer school enrollment estimates. The following projects were begun during the current year and will continue into FY1999. Funding was specifically designated in FY1998 and should be reserved for re-appropriation in order for these projects to be completed. Accountability 10,000 Student Information System 358,014 On-line subscription service for use by all Chesterfield County schools 33,000 Computer equipment for technicians 52,759 Miscellaneous 8,935 There are a few insurance recoveries that have not been finalized at this time ($1,100) and these funds need to be reserved to cover expenditures for losses. ICI Polyester donated funds ($835) for a teacher to travel to London but the trip will not take place until the summer of 1998. The "Writing Thinking Institute" will not take place until August 1998 and the funds budgeted for this ($7,000) need to be reserved to cover costs for the endeavor. Note that the balance of the local matching funds for several grants ($498,146)(primarily the State' technology initiative) are currently recorded in the operating fund and must be reserved for transfer to the grants fund in the subsequent fiscal year. By authority of the Appropriation Resolution Sections 5a and Section 8, these funds will be reserved for transfer in FY1999. The most current estimate for year-end balance is approximately $1.05M, excluding the amounts to be reserved, but including the SiM balance to be carried forward as a requirement of the FY1999 budget. In addition to this recommendation, the Superintendent will recommend that the School Board, in the first quarter of FY1999, plan to request the Board of Supervisors to re-appropriate any unused General Fund Transfer for non-recurring expenditures as deemed necessary. # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page~ of~, Meeting Date: June 24, 1998 Number Bud.qet and Mana.qement Comments: School staff is currently projecting to end FY98 with an estimated ending fund balance of $1.05 million ($1.0 million of this ending fund balance is required to meet the budgeted beginning FY99 fund balance). This estimated fund balance excludes the reserves that the School Board is requesting in the amount of $487,700 to be carried over and reappropriated in FY99 and also excludes the transfer to grants of $498,146. Staff recommends approval of the requested reserves contingent upon receipt of the FY98 budgeted tax revenues and the corresponding ability to transfer the remainder of FY98 general fund dollars to the School operatin~· fund. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Mana,qement VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, June 9, 1998, at seven-thirty o'clock in Room 502 of the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S., Chairman Dianne E. Pettitt, Vice-Chairman Elizabeth B. Davis Marshall W. Trammell, Jr. Thomas L. Wootton, Jr. RESOLUTION WHEREAS, the ending balance for FY1998 is currently projected at $2.036 million, and $1.0 million is a requirement for the FY1999 budget; and, WHEREAS, the School Board plans to request re- appropriation of any remaining FY1998 unused general fund transfer in the first quarter of FY1999; and, WHEREAS, there is a need to reserve approximately $985,854 in the School Operating Fund at June 30, 1998; NOW, THEREFORE, BE IT RESOLVED, that on motion of Mr. Trammell, seconded by Mr. Wootton, the School Board hereby requests the Board of Supervisors to reserve approximately $985,854 of funds in the School Operating Fund for items contained in the School Board's year-end quarterly review, adjusted according to need based on final June 30, 1998 documentation. a copy teste Superin ~i[~iam C. Bosher, J~'., tl~ndent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 24,1998 Item Number: Page 1 of 1 8.D.30. Subject: Contract Award for Drainage Improvements to the Falling Creek Subdivision County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to award a contract to Possie B. Chenault, Inc. in an amount not to exceed $131,200 for the construction of storm-drainage improvements in the Falling Creek Subdivision. Summary of Information: During the Community Development Block Grant requesting period, the citizens of Falling Creek Subdivision requested drainage improvements to alleviate severe flooding in this subdivision where little or no roadside ditches exist (causing large areas ofponding water). The project, after being approved by staffand the Board of Supervisors, was bid May 31, 1998. Bids were received June 16, 1998 with submission of the low bid of $131,000 by Possie B. Chenault, Inc. The Board is requested to authorize the County Administrator to enter into a contract with the low bidder. Funds are available July 1, 1998 through the Community Development Block Grant Program. Staff Recommendations: Recommend that the Board of Supervisors authorize the County Administrator to enter into a contract with Possie B. Chenault, Inc. in an amount not to exceed $131,200 for the construction of drainage improvements in the Falling Creek Subdivision. District: Bermuda/,'-> Preparer: Richard M. Mc, Elfish, P.E. Attachments: Yes ~ No Title: Director, Environmental Engineering 179 "":cd Map of Chesterfield C~'~.ty Chesterfield County assmnes no legal responsibility f '~ for the inforrmfion conlained on this m~p. This map is not to be used for land conveyance. The horizontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic infonmfion is based on 1989 phototvanm-eUy and N NAVD29. 1:5080 A Prin~ed by: Engineering Date: Fri Jun 12 07:30:25 1998 Copyright 1998. Che~ ~unty CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 8.D.31. Subject: Conveyance of an Easement to Bell Atlantic-Virginia, Inc. County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to relocate telephone cables for the Charter Colony Parkway Widening Project. Summary_ of Information: Staff requests that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to relocate telephone cables for the Charter Colony Parkway Widening Project. Approval is recommended. District: Midlothian Attackments: Yes No Title: Riqht of Way Manaqer la-- Plat To Accompany R/W Easement Sheet _ of 42-104 (04-~) Meeting Date: June 24, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 8.D.32.a. Subject: Transfer of $2,200 in Midlothian District Three Cent Road Funds to Environmental Engineering to Purchase Drainage Pipe County Administrator's Comments: County Administrator: Board Action Requested: Transfer $2,200 from the Midlothian District Three Cent Road Funds to Environmental Engineering to purchase drainage pipe. Summary. of Information: The Woodmont Subdivision, Section A, located in the Midlothian District, was originally developed in the 1950's with most homes being constructed in the early 1960's. Over the years, several roadside ditches, driveway culverts, and cross-over pipes have become partially filled. During large storms, water draining from the road right-of-way in one portion of Section A has caused the flooding of adjacent lots. After several field meetings with VDOT, it was determined that the only means of keeping the water from leaving the fight-of-way is to deepen the roadside ditch by 15 inches. As this will significantly deepen the ditch, approximately 240 feet of 18 inch pipe will need to be installed. VDOT has agreed that if the County provides the pipe, VDOT will perform the work. The balance in the Midlothian District Three Cent Road Fund is $31,929. Use of $2,200 will leave an available balance of $29,729. Staff Recommendations: Recommend that the Board of Supervisors transfer $2,200 from the Midlothian District Three Cent Road Funds to purchase 240 feet of 18 inch reinforced Class III pipe. Preparer:/~' ~-~(~ ~-' ~ / ~i ~-~'~f] Rebecca T. Dickson Title: Director, Budget and Management 0407:23195.1 Attachments'lYes Z3No I# I 11 12 10222 1023O 2 5103 19231 3 6106 10223 8 5887 2401 1:1425 '"'reel Map of Chesterfield C 'aty Chesterfield Cotmty assumes no leg~ ~mm~ f~ fl~e k~om~on comah~ on ~ nap. Th~ 10 6831 10214 The hofizxmml data is based on the VA State Plane C. oordim~ system, NAD 1983. The topographic inf~n-mion is based on 1989 photogran'n'm~ and NAVD29. lO$ 9 793O 1O2O6 175 N 5 2508 2513 175 6 9827 105.24 83 14 1931 4 5 7008 ~ "/9O7 10215 10207 7 6 6891 7991 10214 10200 1 7571 2 17o 3 Primed by: Engineeriql Date: Wed Jun 03 14:28:15 1998 7 9717 2429 8 9707 2421 lO 9887 24O5 15 1819 2430 16 1807 2420 9 1896 2410 23Zg9 lO 1886 2400 140 RENFRO RD 9771 2351 2 9661 175 3 212.99 2 1760 Copyright 199~ Chesterfield County CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page $ of I AGENDA Meeting Date: June 24, 1998 Item Number: 8.D.32.b. Subject: Transfer of $875 in Bermuda District Three Cent Road Funds to the Industrial Development Authority for the benefit of Friends of Chesterfield's Riverfront, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Transfer $875 in Bermuda District Three Cent Road Funds to the Industrial Development Authority to be disbursed to the Friends of Chesterfield's Riverfront, Inc. Summary. of Information: Mr. McHale has requested that the Board transfer $875 in Bermuda District Three Cent Road Funds to the Industrial Development Authority ("IDA") for the Friends of Chesterfield's Riverfront ("FOCR"). The FOCR is a non-profit corporation created in 1997 to be the primary organization responsible for implementing the County's Riverfront Plan. Staffhas determined that the only legally appropriate means of donating public funds to the FOCR is for funds to be donated to the IDA which is explicitly authorized under state law to accept money from the County to support organizations like the FOCR. The IDA will then transfer the funds to the FOCR. In 1997, the Board voted to donate $53,000 ($50,000 County Funds and $3,000 funds donated to Chesterfield by DuPont) to the IDA for the benefit of the FOCR. For FY-99, the Board has also voted to donate $25,000 to the IDA for the benefit of FOCR. If approved by the Board, $875 of Bermuda District Three Cent Road Funds will be transferred to the IDA for the benefit of the FOCR. The balance of the Bermuda Three Cent Road Fund account is $5,242; use of $875 for this request will leave an available balance of $4,367. Preparer: ~' ~--(do,~ ""~ I'~,(t'gY'm Title: Rebecca T. Dickson Director, Budget and Management 1205(07) :23192.1 Attachments: Z]Yes .No [# ~.8~5 ] CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page _1 of 3 Meeting Date: June 24, 1998 Item Number: 10.A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary_ of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 94-0049 Meadow Creek, Section D at Meadow Oaks Developer: Meadow Creek Associates, Inc. Contractor: Castle Equipment Corporation Contract Amount: Water Improvements Wastewater Improvements - $20,554.10 $44,621.78 District: Dale Prepared By: County Administrator:~ Attachments: Yes No A~enda Item June 24, 1998 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0091 Banwell William B. and Gene H. DuVal and Rudolph, Inc. Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Clover Hill $25,610.00 $38,770.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0190 Suburban Lodge at Huguenot and Greenspring Road Suburban Holdings L.P. Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian $11,747.75 $1,470.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0229 Payless Shoes at Breckenridge Payless Shoesource, Inc. Superior Excavating and Construction, Inc. Water Improvements - $5,267.50 Bermuda 0 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0324 Rogar International Corporation at Oaklake Midlo Properties, LLC A. T. Carr, Inc. Water Improvements - Clover Hill $5,000.00 Agenda Item June 24, 1998 Page 3 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0015 Sun Chemicals - Ruffin Mill Road Sun Chemical Corporation Stamie E. Lyttle, Co., Inc. Water Improvements - Wastewater Improvements - Bermuda $38,596.00 $19,416.50 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0027 Chesterfield Market Place Expansion Ruby Tuesday NAP Chesterfield, L.P. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Midlothian $19,192.00 $5,25o.oo CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases; and School Board Agenda County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Lane B. Ra~sey~ Attachments: Yes ~--~ No Title: County Administrator CHESTERFIELD COUNTY GENERAL FUND BALANCE June 19, 1998 BOARD MEETING DATE 07/01/97 11/12/97 DESCRIPTION FY98 Beginning Fund Balance Designations/appropriations of excess fund balance: AMOUNT BALANCE $35,322,215 02/11/98 School Expenditure Savings appropriated and transferred for use in FY98 (1,910,483) $33,411,732 Excess FY97 State Sales Tax appropriated for School use in FY98 (129,334) $33,282,398 Designation for reduction in BPOL revenue (based on Board action July, 1997) Appropriation in FY98 for the Rt.360/ Genito Road Study (500,000) (140,000) $32,782,398 $32,642,398 Appropriation of FY97 County Expenditure Savings for County department carry forward requests (for use in FY98) (406,950) $32,235,448 Designation for use in the FY99 budget for County and Schools for capital or other non-recurring costs (5,180,998) $27,054,450 1.90 "-' CHESTERFIELD COUNTY Rk,3ERVE FOR FUTURE CAPITAL PROJL,.,rs TRADITIONALLY FUNDED BY DEBT June 19, 1998 FOR FISCAL YEAR '98 BEGINNING JULY 1, 1997 04/09/97 FY98 Budgeted Addition 7,419,000 7,444,057 04/09/97 FY98 Capital Projects (5,979,000) 1,465,057 8/27/97 Transfer funds for Fernbrook, Old Williamsburg Sec., Ph. V drainage project (14,000) 1,451,057 8/27/97 Transfer funds for purchase of permanent access between the athletic facilities at Providence Middle & Davis Elem. (7,000) 1,444,057 8/27/97 Designation of funding for the upper Swiil Creek Reservoir Water Shed (450,000) 994,057 2/25/98 Transfer funds for the upper Swift Creek Reservoir Water Shed (Release of designation dated 8/27/97) (449,717) 994,340 8/27/97 Transfer for Lucy Corr Road Extension (39,550) 954,790 8/27/97 Designation for Lucy Corr Road Extension in the event that sale of property at Castlewood does not close by 6/30/98. (200,000) 754,790 9/10/97 Transfer to General Services Buildings and Grounds for entrance vestibule and heater additions at the Circuit Courts Building. (51,000) 703,790 1/14/98 Transfer to Sheriff's Department as reimbursement for repair and replacement of the heating system in the County jail. (27,000) 676,790 191 3/25/98 4/22/98 4/22/98 CHESTERFIELD COUNTY '""' KEfiERVE FOR FUTURE CAPITAL PROJm.iTS TRADITIONALLY FUNDED BY DEBT June 19, 1998 Designation of funding for restoration of County historic facilities in the event that amicipated proceeds from sale of surplus property are unavailable in FY98. 050,000) Transfer funds for needed maintenance at Chester Landfill and consultant study for future post closure maintenance needs. (2oo,ooo) Transfer funds to Parks and Recreation to assist in the installation of athletic lighting on Salem Church School football field. (25,000) 526,790 326,790 301,790 192 Prepared by Accounting Department May 31, 1998 Date Began 12/88 SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED ANDEXECUTED Airport State Police Hangar Additions $128,800 County Warehouse 331,200 Total 460,000 Date Ends 12~0 Outstanding Balance O5/31/98 $ 43,377 111,540 154,917 09/93 * 12/93 09/96 School Copier 36,605 8/98 Real Property Lease/ Purchase 17,510,000 12/01 School Technical Center Printing Press 80,649 11/99 4,329 9,215,000 38,186 TOTAL APPROVED AND EXECUTED $18,087,254 $9.41~2.43~2 PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million Approved August 27, 1997 *Second Refunding of Certificates of Participation, Series 1985 194 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 10.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Tammy D. Haskins Attachments: Ycs --~No Title: Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 1~. A. Subject: Resolution Recognizing Christine Ring and Michael Nelson for Scoring a Perfect 1600 on the SAT Test County_ Administrator's Comments; County Administrator: Board Action Requested: The Honorable Renny B. Humphrey has requested that the Board of Supervisors approve a resolution congratulating Christine Ring and Michael Nelson for scoring a perfect 1600 on their SAT tests. Summary_ of Information: Christine Ring and Michael Nelson both scored 1600 on their SAT tests. In 1997, only 453 of 2,050,000 students who took this test scored the maximum score. Michael Nelson is a National Merit Scholar and received a Mathematics and Science Award from the Air Force Recmiting Service. Christine Ring received maxima lum laude on her National Latin Exam and placed on all State Latin Convention tests. Also, she made costumes for all of her school's plays this year. Preparer: ~ Title: Director, Parks and Recreation Attachments: Yes --']No Resolution Recognizing Christine Ring and Michael Nelson For Scoring a Perfect 1600 on the SAT Test Whereas, SAT's are taken by more than 2 million students throughout the United States and around the world; and Whereas, SAT scores are a measure of academic readiness to pursue higher learning; and Whereas, only 453 of 2,050,000 students obtained the maximum score in 1997; and Whereas, Christine Ring and Michael Nelson scored a maximum score of 1600 on their SAT; and Whereas, Christine Ring and Michael Nelson attend the Math and Science High School at Clover Hill; and Whereas, Michael Nelson is a National Merit Scholar and received a Mathematics and Science Award from the Air Force Recruiting Service; and Whereas, Christine Ring received maxima lum laude on her National Latin Exam and placed on all State Latin Convention tests; Now, therefore be it resolved, that the Chesterfield County Board of Supervisors does hereby recognize both Christine Ring and Michael Nelson for academic achievement and wish them great success in their future endeavors. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 24, 1998 Item Number: 14.B. Subject: Recognizing Ms. Lila Mae Poarch Taylor on the Occasion of Her 100th Birthday County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Daniel has requested that the Board adopt a resolution recognizing Ms. Taylor upon her 100th Birthday. Ms. Taylor and/or members of Ms. Taylor's family will be present to accept the resolution. Preparer: l ~ ~"~'%J~' ~ Title: Tammy D. H~skins Attachments: Yes ~ No Clerk to the Board Resolution Recognizing Ms. Lila Mae Poarch Taylor on the Occasion of Her 100th Birthday WHEREAS, Ms. Lila Mae Poarch Taylor was born on May 20, 1898, the eldest of eight children; and WHEREAS, Lila married World War I veteran John Wesley Taylor on December 24, 1919; and WHEREAS, the Taylors resided full time in the Richmond area for many years until John's death in 1965; and WHEREAS Lila has two daughters, five grandchildren, thirteen great grandchildren and seven great-great grandchildren; and WHEREAS Lila moved to Belmont Road in Chesterfield County to reside with her daughter, Marguerite, in 1975; and WHEREAS Lila is one of Chesterfield County's most senior and most cherished residents; NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors expresses its respect and best wishes to Ms. Lila Mae Poarch Taylor and wishes her continued health and happiness. Meeting Date: June24,1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 1 14.C. Subject: Resolution Recognizing L. C. Bird Skyhawk Band on Its 20th Anniversary and Their Many Accomplishments While Representing Chesterfield County County_ Administrator's Comments: County Administrator: Board Action Requested: The Honorable Harry G. Daniel has requested that the Board of Supervisors commend and recognize the L. C. Bird Skyhawk Band for their superior achievements and representation of Chesterfield County and its residents. Summary. of Information: The L. C. Bird Skyhawk Band has celebrated its 20th year anniversary and through their dedication and hard work have been a three time Commonwealth of Virginia Honor Band and have received many superior ratings at band festival competitions. Preparer: ~/-,-~j- ,-o%~y,..~ u x-~ ... Title: Michael S. Golden Director, Parks and Recreation Attachments: Yes [~ No L. C. Bird Skyhawk Band Resolution Whereas, participation in high school bands has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and Whereas, the L. C. Bird High School band will celebrate its 20th year anniversary; and Whereas, under the guidance and direction of Earl Shaffer, Daryl Kinney, Aubrey Rohr and Kristen Holland, they have continued the legacy of providing excellent instruction and direction that has long been a tradition at L. C. Bird High School; and Whereas, the L. C. Bird Skyhawk Band is a source of pride for Chesterfield County and the Bird community; and Whereas, the L. C. Bird Skyhawk Band is a three-time Commonwealth of Virginia Honor Band, one of only 30 statewide which has received a "superior" rating at both the V.B.O.D.A. Marching Band and Concert Band Festivals in the same school year; and Whereas, for the past eight consecutive years the Skyhawk Band has received straight "superior" ratings at the V.B.O.D.A. Concert Festival, and for the past three years, two bands representing the Skyhawk Band program performed at the festival and both the Wind Symphony and the Symphonic Band received "superior" ratings; and Whereas, the "Band with the Sound" is the biggest in this area and has received a "superior rating" at the V.B.O.D.A. Marching Festival three of the past four school years Now, Therefore be it further resolved, that the Chesterfield County Board of Supervisors hereby commends the L. C. Bird Skyhawk Band for their outstanding accomplishments And, Be it further resolved, that the Board of Supervisors, on behalf of the citizens of Chesterfield County, hereby expresses their best wishes for continued success to the L. C. Bird Skyhawk Band. l~J, b, Meetin.q Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 2471998 Item Number: Page 1 of 1 14.D. Subject;, Resolution recognizing Mr. Kenneth F. Hardt for contributions to the Chesterfield County Committee on the Future County Administrator's Comments: County Administrator: Board Action Requested: The Committee on the Future has requested that the Board of Supervisors commend and recognize Mr. Kenneth F. Hardt for outstanding service to Chesterfield County through his representaticn en the ConurLittee on the Futur~. Summary of Information: Mr. Kenneth F. Hardt was appointed to the Committee on the Future in 1992, served as Chairman from Hatch 1994 through September 1996, and as Vice Chairman from September 1996 through June 1998. During the years that Mr. Hardt served en the Committee, the group developed the county's Economic Development and the Neighborhood Preservation strategic plans. He also served as Vice Chairman during the current report process focused on hew te better engage county youth in their communities. Prepacer: "--r'" .,. ~'~,__O,4/K,~..,. ~i~~ Title: Clerk {o :h: ~aa:'~ of Supervisors Tammy D. Haskins Attachments: Yes [-~No Resolution Recognizing Kenneth F. Hardt Committee on the Future Whereas, the Chesterfield County Committee on the Future was established in 1987 by the Board of Supervisors and the County Charter for the purpose of assessing the future and long range challenges which the county will face, advising the Board of Supervisors, and making recommendations to lessen any adverse effect on the county of future changes, and; Whereas, Kenneth Hardt was appointed as a member of the Committee in 1992, and; Whereas, Kenneth Hardt has served the citizens of the Dale District with distinction, and; Whereas, Kenneth Hardt has served as Chairman of the Committee from March 1994 through Set~tember 1996 and as Vice Chairman from September 1996 tl:rough June 1998, and; Whereas, the Committee wrote the county's "Economic Development" strategic plan which made specific recommendations in the areas of strengthening the county's workforce, planning for growth and development, and preparing for the residents' needs and their impact on economic development, and; Whereas, the Committee created the "Neighborhood Preservation" report which developed strategies to strengthen county communities by offering recommendations related to community organizations, neighborhood schools, community safety, crime prevention, and the maintenance, rehabilitation, and design of public and private facilities, and; Whereas, Kenneth Hardt served as the Chairman of the Commlrtee during the development of the "Neighborhood Preservation" report, and; Whe,'eas, the Committee is currently pursuir, g the development of its youth report whicl~ will cre:tt:2 recommendations to maximize the opportunity for Ches~ert%Id Coumv youth to become engaged contributors within their communities through community, church, and private organizations, volunteerism, and school involvement, and; Whereas, Kenneth Hardt served as the Committee Vice Chairman during the creation of the youth report, and; Whereas, Kenneth Hardt has dedicated countless hours dedicated to the Committee during the past five years, and; Now, Therefore Be It Resolved, that the Chesterfield County Board of Supervisors wishes to commend and recognize Kenneth Hardt for his dedication and outstanding service to the Committee and to the citizens of Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 14.E. Subject: Recognizing Mr. Jay Endicott for His Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Barber has requested that staff adopt a resolution recognizing Mr. Jay Endicott for his service to the Board of Supervisors, COMCAST Cablevision, and to Chesterfield County. Mr. Endicott will be present at the meeting to receive the resolution. Tammy D. Haskins Clerk to the Board Attachments- Yes ~ No J# June 24, 1998 Resolution Recognizing Mr. Jay Endicott for His Service to Chesterfield County WHEREAS, Mr. Jay Endicott joined COMCAST Cablevision, Inc. in August 1995, and began working as a part-time Production Assistant in the Production Department; and WHEREAS, Mr. Endicott was promoted to Production Administrator in April 1996 and served in that capacity until leaving COMCAST in April 1998; and WHEREAS, during his tenure as Production Administrator, he was the primary point of contact for Chesterfield County staff and elected officials working with COMCAST on county television programming; and WHEREAS, Mr. Endicott supervised and coordinated scheduling, staffing, directing and producing more than 250 television programs about Chesterfield County; and WHEREAS, Mr. Endicott's expertise and assistance helped to bring informative programming to Chesterfield County residents. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors expresses its appreciation to Jay Endicott and wishes him well in his career endeavors. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 14.F. Subject: Recognizing Mr. Michael L. Keefe, Troop 806; Mr. Allan C. Buccola, Troop 877; Mr. Christopher Fo Brooks, Troop 835; Mr. George E. Whitaker, Jr., Troop 459;, and Mr. Stanley Hammer, Troop 894, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~//~ Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Keefe, Troop 806, sponsored by Woodlake United Methodist Church; Mr. Buccola, Troop 877, sponsored by Chester Presbyterian Church; Mr. Br~ks, Tr~l~ 835, sponsored by Hopewell United Methodist Church; Mr. Whitaker, Tree~ 452, sponsored by Mount Olive Baptist Church; and Mr. Stanley Hammer, Troop 894, sponsored by Saint David's Episcopal Church, upon attainin~ rank of Eagle Scout. They will be present, accompanied by members of their family, to receive the resolutions. Matoaca District Christopher Brooks Parents: Joel and Sharon Michael Keefe Parents: Larry and Arline Bermuda District Allan Buccola Parents: Allan and Beverly Dale District George Whitaker, Jr. Parents: George and Jeanette Tammy D. Haskins Title: Clover Hill District Stanley Hammer Parents: Brad and Nancy Clerk to the Board Attachments: Yes --~No RECOGNIZING MR. CHRISTOPHER F. BROOKS UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Christopher F. Brooks, Troop 835, sponsored by Hopewell United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Christopher is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Christopher F. Brooks and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. ALLAN C. BUCCOLA UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Allan C. Buccola, Troop 877, sponsored by Chester Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Allan is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Allan C. Buccola and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. STANLEY HAMMER UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Stanley Hammer, Troop 894, sponsored by Saint David's Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Stanley is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Stanley Hammer and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. MICHAEL L. KEEFE UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael L. Keefe, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Michael is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Michael L. Keefe and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. GEORGE E. WHITAKER, JR. UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. George E. Whitaker, Jr., Troop 459, sponsored by Mount Olive Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, George is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. George E. Whitaker, Jr. and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: aune 24, x998 Item Number: 16.A. Subject: PUBLIC HEARING: Ordinance to Vacate a 16' Sewer Easement and Two 10' Temporary Construction Easements Across Lot 14, Gates Bluff Subdivision County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a 16' sewer easement and two 10' temporary construction easements across lot 14, Gates Bluff Subdivision. Summary_ of Information: Laveer Properties/R Limited Partnership has submitted an application requesting the vacation of a 16'sewer easement and two 10' temporary construction easements across Lot 14, Gates Bluff Subdivision. This request has been reviewed by staff and approval is recommended. District: Matoaca XJ~ohn W. Harmon Attact~ments: Yes ~No Title: Riqht of Way Manaqer 213 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A 16' SEWER EASEMENT AND TWO 10' TEMPORARY CONSTRUCTION EASEMENTS ACROSS LOT 14 GATES BLUFF SUBDIVISION LAVEER PROPERTIES/R LIMITED PARTNERSHIP COR Tr~ SQuthern 214 ;:7:' (~*~"~~ ~ ~ ~ ~ T~ . CONS TRUC WON ~ ' ~ ~ ' ~ N 26'06'38" E ~ ' ~ ~ ' ' - ~ ' '' 26Z21 ~6~ ~I ~ ' P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) I CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT [Account Num:] :i . 220686 06/17/98 CHESTERFIELD, VA. 23832 06/17/98 121 TAKE NOTICE: THAT ON JUNE 24, 1998, AT 7 1 x 28 252.56 NOTICE: .=t o~ June 24, 1998, at 7:00 m. or es soon thereafter es ma)' heard, the Board of Superw- sors of Chesterfield County at its regular meeting t~lace i~ the Board Room of Chesterfield Counb/, Vir- ginia, will co~sider the following ordinance for adopting: AN ORDINANCE to, vacate an easement arid two temporary con- structinn easements within Gates Bluff Subdivision, as shown on a plat by J. K. TIMMONS & ASSOCI ATES, P.C. dated MARCH 22, 1990 recorded MAY 17, 1990, in the Cterk's Ollice, Orcut Court, Qhested'~d County, Virginia, in Deed Book ?% at Pages 20-24. The complete text of the pr ,ol~ed ordinance and conveyance is on ilia in the office of the Right of Way Manager in Chesterfield County, Virginia, and may be examined by alt interested parties betwee~ the hours of 8:30 a.m. and 5:00 p.m., Monday through .F_r_ida¥. Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 06/10/98 06/17/98 The first insertion being given .... Sworn to and subscribed before me this , ~ 7~2'4~ ~ State'/ ofU/~/~rginia / Notary Public City of Richmond My Commission expires 03/31/01 06/10/98 Supervisor THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU U~'IL~TIE. S O~P'i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 1998 Item Number: 16.B. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a 20' Alley and a Portion of Larkspur Road Within Bon Air Subdivision County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of a 20' alley and a portion of Larkspur Road within Bon Air Subdivision, as shown on the attached plat. Summary_ of Information: Finer Homes Inc. has submitted an application requesting the vacation of a portion of a 20' alley and a portion of Larkspur Road, in Bon Air Subdivision. This request has been reviewed by staff and approval is recommended. District: Midlothian Jo~n W. Harmon Atta¢lunents: Yes No Title: Riqht of Way Manager VICINITY SKETCH PURBLIC HEARING: ORDINANCE TO VACATE A PORTION ~.:' A 20' ALLEY AND A PORTION OF LARKSPUR ROAD WITHIN BON AIR SUBDIVISION FINER HOMES INC Z17 NOTE: THIS PROPERTY IS LOCATED IN ZONE r, AS SHOWN ON FE3tA COMMUNITY PANEL NO. 5Z0o35 o03I 8 5o' R/W 190' 190' 190' BON AIR BLOCK D I90' LARK~UR ROAO '~ ac ~ 19o' ~ ,90' ~ _ __~, 19o' 190' 190' PLAT SHDh/ING A 50' RIGHT DF h/AY AND A £0' ALLEY TD BE VACATED NIDLDTHIAN DISTRICT CHESTERFIELD COUNTY, VIRGINIA POTTS, MINTER and ASSOCIATES, P.C. Engineers, Land Surveyors, Land Planners 3520 S. Courthouse Road Suite B Richmond, Virginia 23236 Dot~: 6-3-98 (804) 745-2876 Soo~: J.N. 8508-65 P. 0. Box 85333 Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice} CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT ACCount Num.I 220686 06/17/98 CHESTERFIELD, VA. 23832 06/17/98 121 TAKE NOTICE: THAT ON JUNE 24, 1998, AT 7 1 x 22 198.44 Tl',at off Ju~e 24, 1998, at 7:00[ p.m. or as ~ooo thereMter as ~ ~ard t~ ~ard of ~s of ~ted~M ~ at itsJ r~ar ~ti~ ~ ~ t~ ~rd/ R~m of ~terf~d ~W, Vir-I gini~ ~fl ~sider t~ f~ ordina~ for ~t~: AN ORDINATE to va~te a ~r- tion of a 20' all~ a~ a ~rt~ of Larks~r Road ~thin division. T~ complete text ol ordina~ a~ ~v~a~ fi~ ~ ~ off~ ~ examln~ by all hte~l~ pa~i~/, ~ t~ ~rs of 8:30 a.m./ and 5:~ p.m., M~d~ Frid~. Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 06/10/98 WE/D /98 06/17/98 The first insertion being given .... Sworn to and subscribed before me this .~'/~' ?~' ~ / U V~ginia Notary Public State of City of Richmond My Commission expires 03/31/01 06/10/98 Supervisor THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YC~C;ENED_ UTILITIES DEPT. R/W SECT CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: aune 24, 199o Item Number: 16.¢. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of Commonwealth Centre Parkway County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of Commonwealth Centre Parkway. Summary of Information: Wachovia Bank, N.A., Trustee has submitted an application requesting the vacation of a portion of Commonwealth Centre Parkway. This request has been reviewed by staff and approval is recommended. District: Matoaca ~ohn W. Harmon Attachments: YesI ]No Title: Riqht of Way Manager ' ~UBLIC HEARING: CENTRE PARKWAY VICINITY SKETCH Ok~NANCE TO VACATE A PORTION WACHOVIA BANK NA TRUSTEE CO~{ONWEALTH FOX~ ~IL ~- -REO I,~flESTNUT ~ NITO ~F~l GLEN [Gilmore IWELVE OAKS RO INCBIRP ',. %.--, ,.;. ', I ~:1 ', I ,. ..... -,~"-~~_~, ~, ~,:~ ........ J{~:~'~" , CAMPBELL, d.B. ellis J ~ ........ ~..~l~ LTD pAt~TN~t~, DB ,.~.I.t~.~/R~.~ ~ ~ ~/~ 62-I0(1)~ ~*-/o~o/ouo/~ I ; ~ ~..7546778507 t / 1 / ! / / J / 11 It / / / / An Affiliate of Media General P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit /This is not a bill, please pay from invoice) I CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT IAccount Nurn,I 220686 06/17/98 CHESTERFIELD, VA. 23832 Date 6/17/98 Code' : '~ : i ~! : , 121 TAKE NOTICE: THAT ON JUNE 24, 1998, AT 7 1 x 27 243.54 ~,T7 TICE: '1, ~ June 24, lg98, at 7:00 m. or ~ soon thereafter 88 may heard, the Beard of Supe~-i sots of Chesterfield Cour~ at its regular meeting place in the Board I Room of Ches{erfie{d County Vir- ginia, will consider the following[ ordinances for adoption: AN ORDINANCE to vacate a por-I tion of Commonwealth Centrel Parkway, as shown ou a p~at by BALZER & ASSOCIATES, INC.,/ dated JANUARY 31, t989, recorded APRil. 19, 1991, in the Cterk's Office, Circuit Cou[t, Cl~s- tedietd County, Virginia, in Deed Book 75, at Page~ I? and 18. ~ comp~le !ext of the p~opesedI ~e in .~ off~ of fh~ R~I el way ~4a~ager in Chesterfield Cotmly, Virginia, an may ,be examined by all interested perties between the hours of 8:30 a.m. and 5:00 p.m., Monday throu<j~ Frid~, Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 06/10/98 06/17/98 The first insertion being given .... Sworn to and subscribed before me this . (~ -'/¢' -~ ~tat/e oFVir~nia Notary Publi~c~ City of Richmond My Commission expires 03/31/01 06/10/98 Supervisor THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK y~_~vso .., ,)[iN 'Z 2- ~995 UT~LtT~ES DEP"r RAN CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ! of ! AGENDA Meeting Date: June 24, 1998 Item Number: 16.D. Subject: Public Hearing to Consider Adopting a '`No-Wake" Requirement for a Portion of Lake Chesdin County Administrator's Comments: County Administrator: ~ Board Action Requested: Consider Adopting a '`No-Wake" Requirement for a Portion of Lake Chesdin Summary_ of Information: Residents surrounding Lake Chesdin have asked the Board to support the establishment of five "No- Wake" zones on Lake Chesdin by the State Department of Game and Inland Fisheries. (See attached request.) All of Lake Chesdin is within Chesterfield County. Before the state can impose "No- Wake" zones, the affected locality must hold a public heating and adopt a resolution supporting the "No-Wake" zones. A public hearing has been advertised for today to consider this request. A proposed resolution is attached to this agenda item for the Board's consideration. Preparer: bx4 Attachments: ~Yes ~//~~t~n~.~M~ca.~ __ [] No Title: County Attorney 00:22996.2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA ON JUNE 24, 199g RESOLUTION REQUESTING THE ESTABLISHMENT OF FIVE REGULATORY ("NO-WAKE") MARKERS ON LAKE CHESDIN, A CHESTERFIELD COUNTY PUBLIC WATERWAY WHEREAS, Section 29.1 of the Code of Virginia, 1950, as amended, allows persons to request the establishment of "no-wake" zones on public waterways by submitting an application to the County for placement of "no-wake" markers; and WHEREAS, state law further requires a public hearing and the adoption of a Board of Supervisors resolution supporting the application before forwarding it to the State Department of Game and Inland Fisheries for final approval and implementation; and WHEREAS, Bill Boyer, III, on behalf of the Chesdin Landing and Golfers' Club, has submitted an application for five "no-wake" markers on Cattle Creek, Wasp Cove, and Newman Creek, all locations within Lake Chesdin, a public waterway located in Chesterfield County; and WHEREAS, the Chesdin Landing and Golfers' Club application explains that the "no-wake" markers are need for safety and ecological reasons, as well as to prevent the destruction of personal property; and WHEREAS, a public hearing was duly noticed and held on June 24, 1998 to receive public comment on the Chesdin Landing and Golfers' Club application. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that the application for five regulatory markers ("no-wake") on Lake Chesdin as described fully in the attached application shall be forwarded with the approval of this Board to the Director of the State Department of Game and Inland Fisheries for further approval and implementation. On motion and second to adopt resolution, motion was carried by the following recorded vote: Ayes: Nayes: Clerk Date: 1205:23203.1 CHESDIY, ,LANDING Jeffrey icl. Curtis Boating Education Coordinator Deparlment of Game and Inland Fisheries dr County t~ChesterfieM Board of Supervisors County Administrators Office This is a request for Approval of Establishment of five (5,) Regulatory Markers on tire Public Waters of l/irginia. These are to be strategically placed on Lake Chesdin at five crucial points of access to: Cattle Creek, Waif's Cove and Nooning Creek, all within Chesdin Landing and Go,,lfer's Club. Tire "fio Wake" markers will follow the guidelines set forth in the Rules for Establishment of Uniform Regulatory Mariners on the Public Waters ofk'irginia. " Please find for review the enclosed latitude and longitude charts that are marked in green denoting point of placement for the five (.~) "fifo Wake" markers. The necessity for these markers covers three.fronts including: A. Safety, B. Ecology and C. Destruction of Personal Property. ~ There have already been a half dozen incidents of Bass Boats in near collision with Jet Skis and Bass Boats bearing down full tilt on swimmers visiting the coves and creeks and residents on the coves and creeks. 1~ There have been numerous incidents of Bass Boaters slamming through the coves and creeks with disruption of the wildlife and plant system.~, erosion etc. of the Eco-System that has been established over the last thirty (30) years. It is not, however, all due to Bass Boaters. There has been enhanced damage noticed, from Ski Boats that practice or begin their takeoffs from these coves and creeks also. The Jet Skis have also contributed to the present safety and physical damage concerns. C. Destruction o_/'Personal Properly~: 7here has been, once again, tlltltlf, r.O.~ occasiOns during the last year of Bass Boaters showing total disregard of piers and docks by blowing through with all the horsepower they can muster an. d swamping the piers and jostling boats, banging them into piers etc. At times property owners have been on piers and docks and had to jump onto land to avoid the deluge. This happens, as often as not, even when tournaments are not underway. Some of the problems are created by Ski Boaters and Jet Skiers, however the highest negative element is the Bass Boaters. 15601 Chesdin Point Drive · Chesterfield, Virginia 23838 804/590-9900 · FAX 804/590-9906 The vast majority of all boaters on Lake Chesdin are good conscientiot~v sorts (I'm a Bass & Ski Boater mysel./) and it is a shame that enough show total disregard for Safety, Ecology and Destruction of Property to require the "No Wake" markers, however, that is the reality of the situation. We will be purchasing the type of markers denoted in the diagram and will, of course, remain responsible for the placements noted and upkeep/maintenance of same on a perpetual basis from dates of placement. We look forward to a positive response from the Department of Game and Inland Fisheries and the County of Chesterfield. If either faction has any questions or concerns please feel comfortable itt contacting me at Chesdin Landing. Sincere[y, Bill Boyer, III 804-590-9900 Fax: 804-590-9906 LANDING Jeffrey M. Curtis Boating Education Coordinator Department of Game and Inland Fisheries & County of Chesterfield Board of Supervisors County ,4dministrators Office This is a request for Approval of Establishment of five (5) Regulatory Markers on the Public Waters of Firginia. These are to be strategically placed on Lake Chesdin attire crucial points of access to: Cattle Creek, Waif's Cove and Nooning Creek, all within Chesdi~t Landing and Golfer's Club. The "No Wake "markers will follow the guidelines set forth in the "Rules for Establishment of Uniform Regulatory Markers on the Public Waters ofVirginic~ " Please find for review the enclosed latitude and longitude charts that are marked in green denoting point of placement for the five (5) "No Wake" markers. The necessity for these markers covers three fronts including: ,4. Safety, B. Ecology and C. Destruction of Pers°nal Property. ~ There have already been a half dozen incidents of Bass Boats in near collision with Jet Skis and Bass B~ats bearing down fldl tilt on swimmers visiting the coves and creeks and residents on the coves and creeks. I~F,f,121p4~ There have been numerous incidents of Bass Boaters slamming through the coves and creeks with disruption of the wildlife and plant systems, erosion etc. of the Eco,System that has been established over the last thirty (30) years. It is not, however, all due to Bass Boaters. There has been enhanced damage noticed from Ski Boats that practice or begin their takeoffs from these coves and creeks also. The Jet Skis have also contributed to the present safety and physical damage concerns'.. C. Desmtctlon qf Personal Propertv.~: There has been, once again, tttatlgr_o~ occasions during the last year of Bass Boaters showing total disregard of piers and docks by blowing through with all the horsepower they can muster and swamping the piers and jostling boats, banging them into piers etc. ,4t times property owners have been on piers and docks and had to jump onto land to avoid the deluge. This happens, as often as not, even when tournaments are not underway. Some of the problems are created by Ski Boaters and Jet Skiers, however the highest negative element is the Bass Boaters. 15601. Chesdin Point Drive · Chesterfield, Virginia 23838 804/590-9900 · FAX 804,/590-9906 The vast majority of all boaters on Lake Chesdin are good conscientious sorts fl'm a Bass & Ski Boater myself) and it is a shame that enough show total disregard for Safety, Ecology and Destruction of Property to require the "No Wake" markers, however, that is the reality of the situation. We will be purchasing the type of markers denoted in the diagram and will, of course, remain responsible for the placements noted and upkeep/maintenance of same on a perpetual basis from dates of placement. We look forward to a positive response from the Department of Game and Inland Fisheries and the County of Chesterjqeld. If either faction has any questions or concerns please feel comfortable in contacting me at Chesdin Landing. Sincerely, Bill Boyer, III 804-590-9900 Fax: 804-590-9906 ... OF VmG ,ia TNmNT OF GANm AND Appli~tion for Establishment ofR~mlamry Marke~ on Public Waters of Virginia Date of'Application ~ ~C e O '"~ ! ~.~ A. APPLICANT 1. Name of Political Subdivision or Agency Proposed Date of L-ustallation Bo Co go INSTRUCTIONS: 2. Name and address of individual to be r~sponsible for installation md maintenance 1. Attach ~ letter, with two signed copi~, addressed to Boating Coordinator, Department of Game and Inland Fisheries, Box 11 I04, RieaN'nond, VA 23230, ~xplaining conditions which mak~ such markers necessary. 2. Political subdi'~on - al/ach~ three ~pies of public notice and proposed re~lation or ordinance, which has beem issued prior to ~ application. · ~aacn ,mree wp,es 0x a. map, cnar~..section, or clrawing to a se. ali which wilFr~/y proposea zonea area m its surroundmffs showing the location of' each marker to be plac~l in the water and its relation to nmrby channets and water patterns. I~ve inset or attachment showing type of' marker to be used at each location. "~ue~_~..arff_e.r~s,_~_m~_- co~O ,r~n.to specificat}ons as listed ,n Raj= ro.r Establishment 9f Uniform or ~;~'~'--Y'~-v~a~--~e~-'--~e'-~°W names ofmanufacmrer of'eommemal markers that will be used, CERT]YlCATION The applicant hereby ~ and cerdfe~ that all marke~ author/zed by the Department will be installed and maintained at no expense to the Department;, that all such markers will conform to the specifications, standards and conditions as set forth in ~,ules for Establishment of Sine Un/form Regulatory Markers on Public Waters of V'u'g/nia" and may be inspected at any time, without prior notice, by authorized personnel. Should markers not lie mainta/ned in satisfactory condition, the Department may order them removed a~ no expense to the Department. The applicant agrees that the Department of Crarne and T~l~r~d Fisher/es will not be he, id liable with respect to any and afl cia/ms that may result fi'om the/nstalladon and ma/ntenance of such markers and the marking of any wa~ers does not convey any exclusive pl'/vileg~. BCo°am~Pnl_et~_f'°_~.copies.~Mail three cop/es with su~porting'~cuments to: ~ ooramator, L~epartment of'Came and Inland Fisheries, Box 11104, Richmond, V,s~ v3230 . -8-§ .?, See Reverse Side For £[~ntinualion 30 35 40 45 50 55 O0 P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARDOF SUPERVISORS POB©X 40 CHESTERFIELD VA 23832 220806 06/17/98 06/17/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 19 171.38 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond NeWspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 06/10/98 06/17/98 The first insertion being given .... 06/10/98 Sworn to and subscribed before me this City of RichmOnd My Commission expires 03/3 Supervisor THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 24, 1998 Item Number: Page 1 of 1 16.E. Subject: Public Heating for Appropriation of Funds and Contract Award for Completion of Summerford Subdivision Construction County Administrator's Commen]s: County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to hold a public hearing to consider appropriation of $531,361 and contract award to White Contracting Company for completion of Summerford Subdivision construction. Summary of Information: After the bankruptcy of the developer of Summerford Subdivision, all bonds were requested in full and received from First Union Bank. The developer did not complete drainage improvements prior to bankruptcy; therefore, the county pulled the performance bond and will be completing road, drainage, and utility work for state road. system acceptance. The project was bid May 17, 1998, and the bid opening was held June 9, 1998. The low bid of $423,237.50 was received from White Contracting Company. Staff Recommendations: Recommend that the Board of Supervisors appropriate $531,361 and authorize the County Administrator to enter into a contract with White Contracting Company for an amount not to exceed $531,361 for completion of Summerford Subdivision construction. District: Matoaca Preparer: Richard M. McElfish, P.E. Title: Director. Environmental Engineering Attachments: Yes No I eel Map of Chesterfield Co"~y ~ Cl~steffield County assumes no legal respons~ility map is not to be used for land conveyance. The ho6.zontal data is based on the VA State Plane Coordinate system, NAD 1983. The topographic inforrmtion is l~ased on 1989 photograramay and N Scale: 1:6717 2]33 Printed by: Engineering Date: Wed Jun 10 13:36:55 1998 Copyright 1998. Chesterfie/d County P. O. Box 85333 Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO. BO. SUPV ATTN FAITH DAVIS OF SUPERvISORS o CHESTERFIELD VA 23832 220806 o6/17/99 06/17/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 17 153.34 Richmond Newspapers. Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc. in the City of Richmond. State of Virginia, on the following dates: 06/10/98 06/17/98 The first insertion being given .... 06/10/98 Sworn to and subscribed before me thIs ~,~,~ NOtary Public' City of Richmond My Commission expires ___03/31./01 Supervisor YHlS IS NOT A BILL, PLEASE PAY FROM INVOICE. P. O Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO. BO. SUPV ATTN FAITH DAVIS B©ARD OF SUPERVISORS PO BOX 80 CHESTERFI ELD VA 23832 220806 06/17/98 06/17/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 19 171.38 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by RiChmOnd Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 06/10/98 06/17/98 The first insertion being given .... 06/10/98 Sworn to and subscribed before me this City of Richmond My Commission expires 03/3 Supervisor THIS iS NOT A BILL, PLEASE PAY FROM iNVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 1998 Item Number: Subject: Public Hearing to Consider Amendments to the Zoning and Erosion Control Ordinances. County_ Administrator's Comments: County_ Administrator; ~~ Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors adopt the attached ordinance amendments to the Zoning Ordinance. Summary_ of information; The current development standards in the County's zoning ordinance were adopted in 1989. Application of these standards to a wide range of projects over the last nine years has resulted in the need for changes to these requirements. A committee consisting of staff, developers and consultants was formed to review these standards. That group identified specific ordinance requirements which, in its opinion, required revision because the requirement was ineffective, inappropriate or had been deemed impossible to enforce. Staff also included ordinance changes on issues they had determined through past practice to be ineffective. There have been three work sessions with the Planning Commission, a meeting with county civic leaders, and a subsequent meeting with the original checklist committee. The proposed ordinance changes were modified in response to issues raised in these discussions. Preparer: Title: Director of Planning C:DATA/AGENDA/JUNE 24. I/GOK Attachments: Yes ~-] No # 234 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 24, 1998 Item Number: Summary_ of Information: (Continued) The Planning Commission unanimously recommended adoption of the attached ordinance amendments at their April 21, 1998, meeting with the exception of the amendment to the erosion control ordinance pertaining to issuance of land disturbance permits which is not reviewed by the Planning Commission. Also, there was an omission in the final draft which was forwarded to the Commission for consideration. All previous drafts provided to the Commission included in the first sentence of Section 19-594 a strike through of the words "in an I-2 or I-3 District." The version approved by the Planning Commission did not include this strike through, however, staff has struck this language in the attached version and recommends that the Board approve this change. Staff believes there to be support from the development community on all proposed ordinances with the exception of Section 19-571, which requires all utilities to be placed underground. The development community remains concerned about the financial burden of burying any offsite extensions of power lines. Virginia Power has a policy of requiting commercial and industrial developers to pay the difference between the cost of overhead routing of power lines versus underground distribution. Further, the difference is taxed by an amount equal to approximately one-third the difference by the Commonwealth of Virginia because it is viewed as a gift to Virginia Power. This policy applies only to commercial and industrial projects. Within residential subdivisions all power lines are placed underground at no extra cost to the developer. The cost in this instance is passed on to all rate payers as part of their electricity costs. The Planning Commission and staff do not support any changes in the current ordinance requirements which require that all utility lines must be placed underground including any off-site extensions. These ordinance amendments should be effective immediately upon adoption by the Board. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 8-4, 19-159, 19-175, 19-221, 19-233, 19-240 AND 19-264; BY ADDING DIVISION 6 AND SECTIONS 19-241, 19-242 AND 19-243 TO ARTICLE IV OF CHAPTER 19; AND BY REPEALING SECTION 19-224.5 ALL RELATING TO LAND DISTURBANCE PERMITS; OUTSIDE PUBLIC ADDRESS SYSTEMS; INDOOR FLEA MARKETS; INCORPORATION OF THE DEVELOPMENT STANDARDS MANUAL; DESIGN AND SAFETY CRITERIA FOR STORMWATER MANAGEMENT AND BEST MANAGEMENT PRACTICE RETENTION/DETENTION BASINS; EXCEPTIONS AND EXEMPTIONS; AND SITE PLANS SHOWING SOLID WASTE STORAGE AREAS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 8-4, 19-159, 19-175, 19-221, 19-233, 19-240 and 19-264 of the · e Cod, of the CounW of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 8-4. Land-disturbance permits. (a) The environmental engineer shall not issue a land-disturbance permit to an applicant who has submitted a land-disturbance permit application unless: 000 (5) Any site plan or improvement sketch required by the zoning ordinance has been approved by the county and, when necessary, by the Virginia Department of Transportation;. However, if the grading, drainage, erosion control and Chesapeake Bay Act requirements have been approved by the environmental engineer and the site plan has been deemed to be substantially approved by the development manager, the land disturbance permit, at the discretion of the environmental engineer, may be issued; OOO Sec. 19-159. Uses permitted with certain restrictions. The following uses shall be permitted in the C-3 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: ooo Restaurants, fast food, ---:~'-,,,,~.~ or .,.,,,uL ,,. ~.L~,.. },u~,,,~ ~u.,~ .y=[~.,, provided that such use is not located in the Chester Village Area. 1014:22840.1 1 6/1/98 11:33 am 000 Sec. 19-175. Conditional uses. The following uses may be allowed by conditional use in the C-5 District, subject to the provisions of section 19-13: OOO Motor vehicle consignment lots. Occult sciences (includes fortune_-tellers, palmists, astrologists, numerologists, clairvoyant, craniologist, phrenologist, card readers, spiritual readers, tea leaf readers, prophets and psychics). Outdoor flea market. Pawnbroker. Travel trailer parks. Subject to the following requirements, other uses which are not specifically enumerated in this chapter and which are of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this subsection, the director of planning shall consider, among other things, the following: the size and proposed configuration of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. (Code 1978, § 21.1-176; Ord. of 2-26-97, § 1) 000 Sec. 19-221. Development Standards Manual. A portion of the development standards and requirements that apply to development in the county are found in this chapter article. Additional standards are contained in the "Development Standards Manual" which is adopted by the board of supervisors by ordinance and incorporated by reference into this chapter. The Development Standards Manual may only be amended in the same manner as the other provisions of this chapter may be amended. 1014:22840.1 2 6/1/98 11:33 am 000 Sec. 19-233. Resource management area regulations. Any use, development or redevelopment of land shall meet the following performance criteria: 000 (g) The director of environmental engineering may authorize the developer to use a retention or detention basin or alternative best management practice facility to achieve the performance criteria set forth in subsection /1\ 1014:22840,1 6/1/98 11:33 am A. Both a 3ti,~Ly o~,,,~,, ti,,u ti, aquatic' ..... '- no greater .la. · u. I. L U. 1014:22840.1 6/1/98 11:33 am 4 1-ld~L, iTllliTllL UI tlll~ ~JUIIU IIIlUL. Ii {.Iii7 IIIlUL IJl}YU[3J alu 3tlUIIIUI~ITU, LIIUII7 3111111 V U~LUU ! l~llt~, iN ULIIIII~ UJJIIL~IIIIUtl Ill ~)[llYi)iTb{`tiYll ~] ~llllll UU UUII~LL UUU {.Ud. tlLIIUI tAU LIIE; (Code 1978, § 21.1-229.6; Ord. of 1-8-97(3), § 1) Sec. 19-240.Exceptions. 000 (c) Any person aggrieved by the director of environmental engineering's decision concerning an exception request may appeal the decision in accordance with section 19-2689(-e-). Sec. 19-264. Preparation and submission of site plans. 1014:22840.1 5 6/1/98 11:33 am (d) (30) 000 Every site plan shall contain the following information, where applicable: ooo The location and number of~ solid waste storage areas and detail of the dumpsmr solid waste storage area pad and screening-enclosure; and OOO (2) That the Code of the Count. q£ Chesterfield, 1997, as amended,, is amended by adding Division 6 and Sections 19-241, 19-242 and 19-243 to Article IV of Chal)ter ]9 to read as follows: DIVISION 6. STORMWATER MANAGEMENT AND BEST MANAGEMENT PRACTICE BASINS Section 19-241. Design criteria for all basins. All basins required by the director of environmental engineering as either a stormwater management facility or a Best Management Practice for water quality improvement or designed as a retention or detention facility for any new development or redevelopment of property shall conform to the following criteria; Safety criteria 13_) Outflow device safety measures. If a vertical sided weir box is located within the basin's embankment, a six-foot fence or dense vegetative barrier, or a. combination thereof, shall be installed as prescribed by the director of environmental engineering. If a dense vegetative barrier is used it shall be designed and installed in accordance with professionally accepted landscaping practices and procedures. Plans for the vegetative barrier, including the size and description of proposed plant materials, shall be approved by the director of environmental engineering. The dense vegetative barrier shall be a minimum of six feet in width. Ifa fence or vegetative barrier is to be established 1014:22840.1 6/1/98 11:33 am around the entire basin facility in accordance with subsection · ~-~-,-'tu~, (a)(2), then no barrier or fence is required around the weir box. If a developer uses a concrete weir for either the principal or emergency spillway and the concrete weir is greater than three feet in depth, a pedestrian crossing or access structure shall be established across the weir. A fence or vegetative barrier, or combination thereof, may be substituted if the pedestrian crossing is... not practicable, Basin safety measures and dimensions. The following safety measures shall be required for that portion of each rettmticm basin which has a side slope above the normal water surface which is steeper than 6:1 over a horizontal distance of 20 feet or more. If the retentirm basin averages fora' 4 feet or less in depth and one acre or less in surface area, then one of the following safety measures shall be used: A__~. A safety bench, or B__~. A fence which surrounds the basin. (ii) If the retention basin averages more than four feet in depth or more than one acre in surface area, then one of the following safety measures shall be used: A_~. Both a safety bench and an aquatic bench, or B. A fence which surrounds the basin. If a safety bench is used, it shall be provided at the toe of the slope of the rcten6on basin and shall be a minimum often 10 feet wide. The slope across the bench shall be no greater than 10:1. If an aquatic bench is used, it shall be placed around the perimeter of the permanent pool at the normal water surface elevation and shall be no greater than 12 inches in depth and at least sqx 6 feet in width. If a fence is used, the minimum height of the fence shall be six 6 feet. The fence may be made of a dense vegetative barrier. If the fence is made of a vegetative barrier, it shall be designed and installed in accordance with professionally accepted landscaping practices and procedures. Plans for the vegetative barrier, including 1014:22840.1 6/1/98 11:33 am 7 (b) the size and description of proposed plant materials, shall be approved by the director of environmental engineering. If a vegetative barrier is used, the property owner or developer shall provide to the county a form of surety for the cost of materials and installation for the proposed plant materials. Provisions for maintenance of and access to the fence or vegetative barrier shall be included in the best management practice easement dedication. If a rct¢i-4ion or detention basins is located within 100 feet of any dwelling unit, school, child care center, playground, shopping center, library, hospital, public institution, pedestrian way or similar facility, the director of environmental engineering may. at his discretion, require fencing designed to protect the public safety. f Side slopes. The side slopes above the normal water surface elevation in reterttion basins -'- j ~ ...... : -- '-- -:'-- . a.,,u u,,.v-,..,.,-,,,, ua~,,,,~, shall be no steeper than 3;1 (.horizontal to vertical). If the excavation of the slope to 3; 1 will result in the removal of dense vegetation or woodland which is acting to stabilize the slope, the developer may seek an exception from the director of environmental engineering pursuant to the provisions of section 19-235 to leave the slope in its existing condition. Perimeter yards. Basins on property located in an R, R-MF or R-TH district or upon any other property used for residential purposes, schools, child care centers, playgrounds, or within residential subdivisions shall be enclosed by a minimum of a 50-foot vegetative perimeter yard around the basin, measured from the 100-year water surface elevation or the downstream toe of the dam, whichever applies, All basins located within 100 feet of the above described uses and any pedestrian access ways (i.e. sidewalks, bicycle paths, walkways) shall be separated from such uses by a minimum of a 50 foot vegetative perimeter yard measured from the 100-year water surface elevation or the downstream toe of the dam, whichever applies, Except as modified by the Planning Commission through the site plan process or the Board of Supervisors through the zoning process, retention or detention basins shall not be located within a buffer required by the zoning ordinance or zoning conditions. The perimeter yard shall be designed to provide a horizontal distance and vegetated open space between the basin and the above listed uses. 1014:22840.1 6/1/98 11:33 am 243 Sec. 19-242. Minimum criteria for basins serving as a Best Management Practice for water quality improvement, Depth. Basins sized solely as best management practice facilities in conformance with the Chesapeake Bay Preservation Act shall have a range in depth of 3 to 8 feet to prevent stratification. For those basins which have been designed with sections which exceed eight feet in depth, only those portions which are less than 8 feet in depth shall be included as part of the best management practice facility volume. Basins which are less than one acre in surface area shall not exceed 8 feet in depth. Length to width ratio. The distance between the inflow and outflow points in basins shall be a minimum of 3:1, length to of width ratio, If the director of environmental engineering determines that the site conditions do not allow for this ratio, a 2:1 length to width ratio shall be provided. The length is defined as the flow path from inflow point to outflow point, and is to be calculated as prescribed by the most recent edition of the Virginia Erosion and Sediment Control Handbook. If the director of environmental engineering determines that .site conditions preclude achieving a 2:1 ratio, the use of baffles or another means of lengthening the flow path shall be required, Placement of the pond inlet. If the inlet pipe(s) are submerged, there shall be a minimum of three feet from the invert-out 0fthe pipe to the bottom of the pond. If this distance cannot be achieved due to the depth of the permanent pool, then a sediment foreb.ay shall be excavated to obtain a depth of three 3 feet. Sec. 19-243. Exemptions and Exceptions, Any applicant may seek an exception from the requirements of this division pursuant to § 19-235 and § 19-236. In addition, the exemptions contained in § 19-234 shall apply to this division. (3) That ~ 19-224.5 of the Code of the Count. qf C'hesterfield, 1997, as amended, is hereby repealed as follows: 1014:22840.1 9 6/1/98 11:33 am 244 (Ord. of 12-18-96, § 1) 000 (4) That this ordinance shall become effective immediately upon adoption. 1014:22840.1 l 0 6/1/98 11:33 am 245 AN ORDINANCE TO AMEND THE DEVELOPMENT STANDARDS MANUAL OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19-503, 19-518, AND 19-571, 19-572, 19-575, 19-593, 19-594, 19-595, 19-598, 19-601, 19-602, 19-603, 19-604, 19-611 AND 19-612 AND REPEALING SECTION 19-596 AND ADDING SECTION 19-570 TO ARTICLE III, DIVISION I ALL RELATING TO SCREENING AND MINIMIZING THE VIEW OF OUTSDE STORAGE AREAS, SOLD WASTE STORAGE AREAS, LOADING AREAS, AND MECHANICAL EQUIPMENT; SOLD WASTE STORAGE AREA SERVICING AND PARKING SETBACKS; UNDERGROUND UTILITY LINES; LANDSCAPING AND PLANT MATERIAL REQUIREMENTS; ARCHITECTURAL REQUIREMENTS; CERTAIN YARD REQUIREMENTS AND SETBACKS; AND I-IEIGHT REQUIREMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-503, 19-518, 19-571, 19-572, 19-575, 19-593, 19-594, 19-595, 19-598, 19-601, 19-602, 19-603, 19-604, 19-611 and 19-612 of the Development Standards Manual of the Code o_f the Count. Qf Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 19-503. ~' ........... ai ............... '- ................... · .u.,q,~L~,~, g bage ,~a..~ a.u t,a~. ,~u.,,~,a,.tu~ a.~a~. Solid waste storage areas. CtUJ~t~UliU ~iU~YUi Uy ~ilU ~UUllk~ ll~llU~-Ui-W~y Uy ~ 5UIIU iUII~C~ W~il~ UUII~U UVCL~ICUIi ~l~lltili~ UI UII~ LIIUUb~IIU [I:UUUJ I~L Ul ~llff ~IU~Ulgy &UIIUU 1~ ix-iii Ui IX-iVH' .... :~ .... :-' -'--" .... ~ ..... :--~ .......... '--' ........ ~ ....~]6:00 With the exception of garbage can and recycling container areas which serve single or two-family dwellings, solid waste storage areas (solid waste storage area, garbage cans, trash compactors, recycling containers, etc.) shall be screened from view of adjacent property and public rights-of-way as follows: Solid waste storage areas on property which is adjacent to an A. R, R-TH or R-MF district shall be screened from view of such district by a masonry. or concrete wall which is constructed of comparable materials to and designed to be compatible with the principal building that the solid waste 1014:22841.1 6/1/98 3:57 pm 24.6 storage area serves. However, solid waste storage areas that are located a minimum of 100 feet from the above-referenced district line may be screened in accordance with subsection 2. All other solid waste storage areas shall be screened by a solid wall, fence, dense evergreen planting or architectural feature, provided that: Except for solid waste storage areas located in residential projects and in places that can be seen from a public right-of-way, which must comply with the screening requirement of subsection 2, solid waste storage areas that are not visible from beyond the project need not be screened. In I-2 and 1-3 districts, solid waste storage areas need not be screened from view of any 1-2 or 1-3 district or from any public right-of-way that does not accommodate or is not intended to accommodate through traffic movements. All solid waste storage areas shall observe the parking setbacks of the districts in which they are located. Solid waste storage areas (excluding garbage can and recycling container areas serving single or two-family dwellings) located within one thousand (1,000) feet of any & R, R- TH or R-MF districts shall not be serviced between the hours of 9:00 p.m. and 6:00 a.m. Such areas shall be prominently posted with a sign not to exceed six (6) square feet designating the hours in which the solid waste storage area may be serviced. (Code 1978, § 21.1-206) 000 Sec. 19-518. Plant material specifications. Planning Staff Proposed Amendment includes highlighted area: OOO (e) Maintenance: The owner or his agent shall be responsible for the maintenance, repair and replacement of all required landscaping materials. Ail plant material shall be tended and maintained in a healthy growing condition and free from refuse and debris at all times. All unhealthy, dying or dead plant materials shall be replaced during the next planting season. All landscaped areas shall be provided with a readily available water supply; except that in 1-2 or 1-3 districts, a readily available water supply shall only be required in the setback along any public 1014:22841.1 6/1/98 3:57 pm right-of-way, which accommodates or is intended to accommodate through traffic. OOO Sec. 19-571. Utility lines underground. All utility lines, such as electric, telephone, CATV or other similar lines shall be installed underground. This requirement shall apply to lines serving individual sites as well as to utility lines necessary within projects. All junction --- j accessory L ...... ,_ A,, ~_ .......... ~ ___:~,_ · l_._a ..... :._~ ~._:_._ ~1_- ' -~ ........................ :~ -~ .... ~--~ b~ ___~.__:~_a .... (Code 1978, § 21.1-238) Sec. 19-572. Loading areas. Sites shall be designed and buildings shall be oriented so [.o.[ l,.,a,...~ areas are ~t accordance with article I, division 4, of this manual SO that loading areas are screened: ,~-oiil any ,__ ~: ............... ,_:L.~_ J ...... ,1 __ (i) from view of any adjacent properties on which such lUa~..%lll~ alUaD alu }JIUIHUILUI, J., ~:l.b Well aD .. uses are not permitted; (ii) from property in an A district that is designated on the comprehensive plan for a district in which loading areas are not permitted; and (iii) from any public right-of-way:, except for limited access roads. The view of loading areas shall be minimized from limited access roads. Views may be minimized through site and architectural design, topography, landscaping, setbacks or other features. In 1-2 and 1-3 districts, loading areas need not be screened from view of any 1-2 or 1-3 district or from any public right-of-way which does not accommodate or is not intended to accommodate through traffic movements. (Code 1978, § 21.1-239) 000 Sec. 19-575. Outside storage areas. u* t.lu unuu,~yu~?3 ZOi~iiig All outside storage areas shall be vimatly screened, in .accordance with article I, division 4, of this manual: (.i) from view of any adjacent properties on which such uses are not permitted; (,ii) from property in an A district that is designated on the 1014:22841.1 3 6/1/98 3:57 pm comprehensive plan for R, R-TH, R-MF, A, 0 or I-1 districts; and (iii) from public rights-of- way, 111 ~I.~,L, UIUgl. IILAG ~'ll. ll tl.l Ltt~l~G 1~ UIVISIUII ~p UI gill3 lll~ll~gl~ IIUIII ~OUllt II~IILS-UI-W~y ~IIU ~j~.~ prope~y. I~-~: ................~: ........ :-~ ~ ....... :~- ~- outside storage area ~.~ [.. ~.j~,,[ ~[.~. ~ ~.~. not ~ ,~q~.~. The view of outside storage areas shall be minimized from limited access roads. Views may be ~ni~zed through site and architectural design, topography, landscaping, setbacks or other features. In 1-2 and 1-3 districts, outside storage areas need not be screened ~om view of any I-2 or 1-3 district or ~om any public right-of-way which does not acco~odate or is not intended to acco~odate through traffic movements Outside storage shall include, but not be li~ted to, paring o~ all company-owned and -operated vehcles, with the exception of passenger vehcles and tracks designed such that the cargo area may be accessed from the driver's seat without exiting the vehicle. (Code 1978, § 21.1-241) OOO Sec. 19-593. Yard requirements for office, business and industrial districts within emerging growth areas. 000 (c) Side Yards: The side yard setbacks for buildings, drives and parking areas shall be a minimum of thirty (30) feet with the installation of perimeter landscaping A. However, within 1-2 and 1-3 districts, when adjacent to 1-2 or 1-3 districts, perimeter landscaping within side yards shall not be required. One foot shall be added to each side yard for each one foot that the building height adjacent thereto exceeds forty-five (45) feet. (d) Setbacks along limited access roads and rear yards: The minimum rear yard setback for buildings, drives and parking areas and any yard adjacent to a limited access road shall be forty (40) feet with the installation of perimeter landscaping A. However, within 1-2 and 1-3 districts, when adjacent to 1-2 or 1-3 districts, perimeter landscaping within rear yards shall not be required. One foot shall be added to each rear yard for each one foot that the building height adjacent thereto exceeds forty-five (45) feet. 000 Sec. 19-594. Permitted variations in yard requirements. The required minimum yards for any zoning lot or parcel, except "muac .... ,uva[~u' ..... -~ m :~- ail I-2 ,_,,~- .-., District, or adjacent to limited access roads, or as noted below, may be reduced as follows with the provision of additional landscaping: 1014:2284t .l 6/1/98 3:57 pm (a) Setbacks along major arterials: Except in 1-2 or 1-3 Districts, :Fthe required setback for buildings, drives and parking areas along major arterials may be reduced to fifty (50) feet with the installation of perimeter landscaping C. (b) Front and corner side yards: Except in I-2 or 1-3 Districts, T-She required front and corner side yard setback along public fights-of-way other than major arterials may be reduced to twenty-five (25) feet with the installation of perimeter landscaping C. 000 Sec. 19-595. Architectural treatment. f_a) No building exterior (whether front, side or rear) which would be visible to any A, R, R- TH, R-g/W or O district or any public right-of-way shall consist of architectural materials inferior in quality, appearance or detail to any other exterior of the same building. Nothing in this section shall preclude the use of different materials on different building exteriors, but rather shall preclude the use of inferior materials on sides which face adjoining property. No portion of a building that is constructed of unadorned concrete block or corrugated and/or sheet metal shall be visible from any adjoining A, R, R-TH, R-MF or O district or any public right-of-way. No building exterior shall be constructed of unpainted concrete block or corrugated and/or sheet metal. ''--' .... :--' ' il [Jill ~UUII~ ~11 IIIL~,I (~1 Sec. 19-598. Heights. The maximum height of all buildings and structures within any office, business or industrial district shall be as specified in this section, except as outlined in section 19-507 and 19-507.1 or otherwise provided in this chapter: OOO Sec. 19-601. Yard requirements for office, business and industrial districts within Post- Development Areas. o0o (d) Side Yards: The side yard setbacks for buildings shall be a minimum of twenty (20) feet;~ ....... '" ....... ~ ~ ~' ~:-'-: .... :~ ..... ~- -'--" ~-: ........ ~ '- "-:~-- '~'~"~g.~'--' fo h 11 be added to each side yard for each one foot that the building height adjacent thereto exceeds 1014:22841.1 5 6/1/98 3:57 pm forty-five (45) feet. (e) Rear Yards: The minimum rear yard setback for buildings shall be ~ twenty (20) feet. One foot shall be added to each rear yard for each one foot that the building height adjacent thereto exceeds forty-five (45) feet. ooo Sec. 19-602. Permitted variations in yard requirements. 0OO (c) Side Yards: In the 1-2 and 1-3 districts, the required side yard setback for buildings may be reduced to 10, except when adjacent to any A, 1L R-TH or R-MF district. The required side yard setback for buildings may be reduced to zero in all other districts~ except:'-~. ,~,~ ~-z` ~ ~ ~-J ~,,~L~ ,~, except when adjacent to any A, R, R-TH or R-MF district. OOO Sec. 19-603. Architectural treatment. (~) No building exterior (whether front, side or rear) which would be visible to any public right-of-way shall be constructed of unadorned concrete block or corrugated and/or sheet metal. (Code 1978, § 21.1-255) Sec. 19-604. Heights. The maximum height of all buildings or structures within any office, business or industrial district shall be as follows, except as outlined in section 19-507 and 19-507.1 or as otherwise specified in this chapter: ooo Sec. 19-611. Architectural treatment. 1014:22841.1 6 6/1/98 3:57 pm (a) Within the Ettrick Business Core: (1) New development shall be compatible with the pedestrian scale and historic village character of Ettrick. New or altered buildings should be generally consistent in height, scale, massing (shape) and materials with existing structures in the village. The intent of this section is to insure functional and visual compatibility, not to specifically encourage imitation of past architectural styles. (b) Within all other Village Districts: No building exterior (whether front, side or rear) shall consist of architectural materials inferior in quality, appearance or detail to any other exterior of the same building. Nothing in this section shall preclude the use of different materials on different exteriors (which would be acceptable if representative of good architectural design) but rather, shall preclude the use of inferior materials on sides which face adjoining property and thus, might adversely impact existing or future development causing a substantial depreciation of property values. No portion of a building constructed of unadorned cinder block or corrugated and/or sheet metal shall be visible from any adjoining A, R, R-TH, R-MF or O District or any public right of way. M¢chai-dcal equipment, p~,,~,~ o~ o~,, ,,,~;~o., part ,~,,.~ ,.,~.,...~. Further, buildings shall be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Buildings shall possess architectural variety but shall be compatible with existing structures, especially nearby structures of high historic interest. New or remodeled buildings shall enhance an overall cohesive village character as reflected in existing structures. This character shall be achieved through the use of design elements -- including, but not limited to, materials, balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines or other appurtenances such as lighting fixtures and/or planting -- as are described in the applicable adopted plans and guidelines. (Code 1978, § 21.1-255.7) See. 19-612. Heights. The maximum height of all buildings within any O, C or I district shall be as specified in this section, except as provided in section 19-507 and 19-507.1. 000 (2) That ~ 19-596 of the Development Standards Manual of the Code of the County of Chesterfield., 1997, as amended, is hereby repealed as follows: 1014:22841.1 7 6/1/98 3:57 pm (3) That the Development Standards Manual of the Code of the Count_ of Chesterfield, 1997, as amended, is amended by adding Section 19-570 to Article III, Division I, to read as follows: Sec. 19-570. Architectural Treatment. f_a) Architectural treatment of buildings, including materials, color and style, shall be compatible with buildings located within the same project. Compatibility may be achieved through the use of similar building massing, materials, scale, colors and other architectural features. (b) All junction and accessory boxes except those in 1-2 and 1-3 districts and those not visible from beyond the project shall be minimized form view of adjacent property and public rights-of- way by landscaping or architectural treatment integrated with the building served, In 1-2 and 1-3 districts, junction and accessory boxes need not be minimized from view of any 1-2 or 1-3 district or from any public fight-of-way which does not accommodate or is not intended to accommodate through traffic movements. f_¢_) Mechanical equipment, whether ground-level or rooftop, shall be screened from view of adjacent property and public rights of way and designed to be perceived as an integral part of the building, except as stated herein. In 1-2 and 1-3 districts, mechanical equipment need not be screened from view of any 1-2 or 1-3 district or from any public right-of-way which does not accommodate or is not intended to accommodate through traffic movements. (Code 1978 § 21.1-248) (4) That this ordinance shall become effective immediately upon adoption. 1014:22841.1 8 6/1/98 3:57 pm An Affiiia~ of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertisin9 Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO~SUPV ATTN FAITH DAVIS BOARD OFSUPERVISORS POBOX~0 CHESTERFIELD VA 23832 220806 06/17/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 64 577,28 Richmond Newspapers, inc. Publisher of THE RICHMOND TIMES-DiSPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published bY Richmond Newspapers, inc., in the City of Richmond, State of Virginia, on the following dates: 06/10/98 06/17/98 The first insertion being given Sworn to and subscr bed before me this ~ Notary Public City of Richmond My Commission expires 03/31/01 06/10/98 Supervisor NOT A BILL, PLEASE PAY FROM iNVOiCE, THANK YOU Meeting Date: June 24, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page I of 1 18. Su~ect: Adjournment and Notice of Next Scheduled of Supervisors Meeting of the Board County Administrator's Comments: County Administrator: Board Action Requested' Summary of Information: Motion of adjournment and notice of next scheduled meeting on July 29, 1998 at 4:00 p.m. Preparer: ~~'(~t/~ob' ~'J~A~5 Title: Tammy D. Haskins Attachments: [Yes No Clerk to the Board