Loading...
07/29/98 PacketMeeting Date: ..... ~u~y 29, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 19 9 ~ Item Number: Page __~of ~ 2 .Ao Subject: County Administrator's Comments Count~, Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: The Government Finance Officers' Association recently notified the Accounting Department that the County's Comprehensive Annual Financial Report for the fiscal year ended June 30, 1997 received a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting. This is the 17th consecutive year that the Accounting Department has achieved this recognition for the County. Preparer: Mary Lo"~u L~,le-'~ ~ / f) Attachments: ~---] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 2oB, Subject: County Administrator Comments: Presentation of County's Strategic Plan and Explanation of the Citizen Satisfaction Survey County_ Administrator's Comments: County Administrator: Board Action Requested: Summary_ of Information: As part of Chesterfield County's Total Quality Improvement (TQI) initiative, the county's first countywide Strategic Plan has been developed and a citizen satisfaction survey has been conducted. The results of the survey have been compiled and analyzed, highlighting the county's strengths and challenges relative to the county's seven strategic goals. Dr. Connie Schroyer, Senior Consultant, Hay Management Consultants, HayGroup, will make a presentation to the Board. The ReSults will be forwarded to the Board prior to the Board_meeting. Preparer: Sharon L. Randol Title:Quality Coordinator Attachments: ~Yes No I# 002 I ChesterfieM County Strategic Plan~Citizen Survey Results Presentation to the Chesterfield County Board of Supervisors July 29, 1998 Continuous Improvement Initiatives S TRA TE GIC PLA NNIN G Linking Performance Goals Board of Supervisor's Objectives County Strategic Goals Performance Plans Individual Performance Plans $ YNCHR ONIZA TION OF PLANS H~n Resource Plan Departmental Performance Plans , ~ Countywide~~ Strategic Budget & Financial Plans P I a n Technology Plan Developed plan Board adopted in budget process Will be distributed to all employees Will be used to communicate the plan to the community ChesterfieM County's Seven Strategic Goals Citizen Satisfaction Survey Results Connie Sehroyer, Ph.D. Senior Consultant HayGroup July 1998 Purpose and Methodology ~Survey identifies county's strengths and opportunities ~2500 citizens responded to survey ~Responses are representative of county demographics ~Asked hard questions · Tell us both good and bad experiences · Tell us your suggestions on how to make Chesterfield County a better place to live 8 What Citizens Like Best about Living in the County ~Convenient location ~Suburban life ~Schools ~Safety/crime rate ~Affordable Housing ~Appearance/cleanliness of County Goal 1 To provide world-class customer Strengths · Variety and convenience of County services offered · Public safety services · Good library, parks and recreation services · Professional and knowledgeable staff service ~ Opportunities · Community and planning services · Services for special populations · Exceeding, not just meeting citizen expectations 10 5 Strengths · "The services I have used since moving to Chesterfield have been very exceptional. The people have been polite and professional." Goal 1 To provide world-class customer service ~ Opportunities "Extend hours for county offices-one night a week or allow more phone business." Goal 2 Be acknowledged for its extraordinary ~quality of life Strengths · Very good overall quality of life & place to raise children · Convenient location with safe, affordable housing · Good public schools, as well as adult education · Clean, suburban area · Good social/recreational/ cultural opportunities · Good medical facilities Opportunities · Planning and rapid growth · Traffic/ease of travel · Toll roads · Code enforcement · Public transportation 12 Goal 2 Be acknowledged for its extraordinary quality of life Strengths · "Chesterfield is a great place to live. You are doing a great job." Opportunities · "Chesterfield County is a nice place to Hve. However, overdevelopment is upon us." 13 Goal 3 Be the safest & most secure community of its size in the USA ~Strengths · Safety in homes and neighborhoods · Response time of public safety departments · Low crime rate ~Opportunities · Safety in shopping centers and parks · Crime prevention programs · Traffic Safety 14 7 Goal 3 Be the safest & most secure community of its size in the USA ~Strengths · "I am impressed by the prompt service provided by fire, police and emergency medical vehicles, ~Opportunities · "I think response time should be shorter." relative to other places I have ~ lived." ~ Goal 4 To be a unifying leader for local government ~Strengths · Citizen interest in county issues · Regional partnerships viewed as beneficial · Citizens feel informed about county services and issues Opportunities · Clarification of roles and responsibilities of Chesterfield County as well as other levels of government (e.g. federal and state agencies) · Tolls 16 8 Goal 4 To be a unifying leader for local government ~Strengths · "Chesterfield County must be interested in how it appears to its citizens and the Opportunities · "We need improved regional cooperation with the City of Richmond." larger adjoining counties and cities. This survey is proof h ." oft at 17 Goal 6 To be the model for excellence in government ~Strengths · Value for tax dollars · High degree of satisfaction with overall management of the county ~Opportunities · Soliciting more citizen input on issues · Increased use of technology to improve services 18 9 Goal 6 To be the model for excellence in government ~Strengths · "I have been in about 35 or 37 states and seven countries overseas and I come back to Chesterfield County." ~Opportunities · "Don't let the county become too government- intrusive." Goal 7 To be the FIRST CHOICE business community Strengths · Good job opportunities · Attraction of new business and industry · Good location · Good adult education Opportunities · Traffic flow · Toll roads · Balance between business and residential growth 20 10 Goal 7 To be the FIRST CHOICE business community Strengths · "We need major corporations to locate their businesses in Chesterfield." Opportunities · "More ~ growth -businesses and shops-we have enough!" Summary ~Significant positive feedback established ~Baseline to gauge future progress ~Identifies strengths and opportunities ~Excellent tool for continuous improvement of county processes and services ~Thoughtful and candid responses 22 11 Overall Rating of Quality of Life in Chesterfield County Fair/Poor 9% Excellent/ Good 91% 23 Plan of Action Prioritize opportunities Replies to citizens requesting contact from county personnel will be made Action plans will be developed by departments to address any needed improvements More comprehensive customer feedback through focus groups, etc. for specific services will be carried out Progress will be reported to citizens Results will be used as input to the county's strategic plan 24 12 Meeting Date: 7/29/98 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page AGENDA Item Number: 5. of_L_ Subject: Resolution recognizing Mrs. Barbara Mueller-Wood upon her retirement from the Chesterfield County Treasurer's Office. County Administrator's Comments: County Ad ministrator: BoardAction Requested: The Treasurer's Office has requested that the Board of Supervisors commend and recognize Mrs. Mueller-Wood for outstanding service to the citizens of Chesterfield County. Summary of Information: Mrs. Mueller-Wood has served over 17 years as an employee of the Chesterfield County Treasurer's Office. She started to work in the office in 1984 and currently serves as Deputy Treasurer of Customer Service. She has consistently served with dedication and commitment to the citizens of our County. Attachments: Yes ~-] No Title: Treasurer, Chesterfield County 003 Resolution recognizing Barbara Mueiler-Wood upon retirement from The Chesterfield County Treasurer's Office WHEREAS, the Chesterfield County Treasurer is an elected constitutional officer responsible for delivering uncompromising financial services to the citizens of the County; and WHEREAS, Barbara Mueller-Wood was hired by the Treasurer's Office as a part-time Account Clerk on January 5, 1981, hired as a full-time Account Clerk on December 17, 1984 and subsequently promoted throughout numerous positions in the office to her current position of Deputy Treasurer of Customer Service on February 14, 1992; and WHEREAS, Barbara Mueller-Wood was selected as the 1988 Treasurer's Office Employee of the Year; and WHEREAS, Barbara Mueller-Wood is a 1990 graduate of the County's Supervisory Institute; and WHEREAS, Barbara Mueller-Wood obtained the professional certification of Certified Governmental Deputy Treasurer from the University of Virginia on May 1, 1996; and WHEREAS, Barbara Mueller-Wood served as a customer service trainer for the County's "Train the Trainer - Commitment to Excellence" program; and WHEREAS, Barbara Mueller-Wood has been responsible for promoting, training and managing the excellent customer service functions of the Treasurer's Office; and WHEREAS, Barbara Mueller-Wood has provided personal customer service to the citizens of Chesterfield County in a manner that exhibits professionalism, courtesy, dedication, empathy, sensitivity and uncompromising quality; and WHEREAS, Barbara Mueller-Wood has been a trusted team-player and leader in the Treasurer's Office responsible for designing, implementing, and managing numerous quality service innovations; NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors wishes to commend and recognize Barbara Mueller-Wood for her dedicated and outstanding service to the Treasurer's Office and the citizens of Chesterfield County. OO4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of ! Date: July 29~ 1998 Item Number: 6. Subject: County. Administrator's Comments; County Administrator: Emergency Medical Services Study Presentation Board Action Requested; After the presentation, Board members are requested to approve a work group, that will evaluate the study and make recommendations to the Board. The work group should consist of members representing the EMS Adviso~ Council, the medical community, rescue, career and volunteer personnel. Summary of Information; Mr. Bill Gay representing David M. Griffith and Associates will present an Executive Overview of the EMS Study. The presentation is scheduled for 15 minutes, followed by a 15 minute question and answer period. Preparer: ,~' f~ ~<~tJc,(',/t Steve A. Elswick Attachments: Yes ~-] No I I Title: Fire Chief o05 I BOARD OF SUPERVISORS RENNY B. HUMPHREY CHAIRMAN MATOACA DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: THROUGH: FROM: The Honorable Members of the~Bo~of Supervisors - Lane B. Ramsey, County Administrator Chief Steve A. Elswick, Fire Department DATE: July 20, 1998 SUBJECT: EMS' STUDY During our Board of Supervisors meeting scheduled for July 29, 1998, David M. Griffith and Associates will be presenting the final report on the Chesterfield County Emergency Medical Services Study. Our career and volunteer fire department and volunteer rescue squad officers have had several opportunities to meet with the consultant, and provide their input. They also have had an opportunity to comment on a draft copy of this report over the last several months. Their comments have been forwarded to David M. Griffith and Associates, and they have met personally with the consultant's staff. Each of you should be receiving a copy of the final report sometime this week. You may receive telephone calls from squads concerning the study. This report will contain strategic and detailed recommendations to improve our delivery of emergency medical care. Outlined below are the main issues described in the report that will impact the agencies providing this care. o Designate the fire chief as the primary EMS official within the County. Increase volunteer fire and EMS personnel involvement in working with the Fire Department to plan the direction of EMS. This recommendation includes restructuring the EMS Advisory Council. The County must improve firefighter volunteer recruitment and retention efforts, and integrate volunteer personnel into the daily operations of the emergency medical services system. An increase in County support toward volunteer rescue squad recruitment and retention is also recommended. Integrate the provision of emergency medical se?ices among the fire department and volunteer rescue squads. Recommendations include standardization of emergency medical equipment, training, quality assurance, ambulance staffing and scheduling, and patient record information collection. 006 Providing a FIRST CHOICE community tl~ough excellence in public sen~ice. Bo,ard of Supervisors 2 July 20, 1998 EMS Study In order to implement this integration and standardization, appoint one County Medical Director for the EMS system. Fee for Service - The implementation of fees for the provision of emergency medical services is recommended for cost recovery and to provide revenue for the increasing growth and demands on the EMS system. Fees could be established for the provision of standby EMS services for activities such as ball games and special events. Consideration should also be given to provide non-emergency medical transportation on a fee-for-service basis. These issues are identified to clarify the information in the final report. They are provided with the report as part of an overall strategic plan to improve our emergency medical services. The recommendations would allow us to improve the delivery of emergency medical care to our citizens, if they are approved for implementation. Thank you for funding this study. We look forward to discussing these recommendations in more detail with you. M:\ELSWICK\BOS-CORR\emsstudy.wlxl sr :)07 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page [ , of W AGENDA Meeting Date: July 29, 1998 Item Number: 8.A.1. Sub_iect: Reappointment of Lane B. Ramsey to the Board of the Riverside Regional Jail Authority and appointment of Sheriff Clarence Williams as Alternate Board Member County Administrator's Comments: County Administrator: Board Action Requested: Nominate and appoint Lane B. Ramsey and Sheriff Clarence Williams as primary and alternate members to the Riverside Regional Jail Authority effective July 1, 1998. Summary_ ef Inf~rmatien: The 1990 special legislation creating the Riverside Regional Jail Authority states that the Authority must consist of seven members, one member to be appointed by the governing body of each participating locality. Subsequent amendments to the general state law authorized the appointment of alternate members in the event the primary member is unable to attend. Currently, Lane Ramsey serves on the board of the Riverside Regional Jail Authority. Mary Ann Curtin, Director of Intergovernmental Relations, served as the alternate member. Both primary and altemate members of the board of the Authority serve a four-year term, and the term of the current members expired on June 3 0, 1998. Staff is requesting that the Board of Supervisors reappoint Lane B. Ramsey as primary member and appoint Sheriff Clarence Williams as alternate member to serve the next four-year term on the Authority by adopting the attached resolution. In order for the Board to nominate and appoint them at this meeting, it will be necessary for the Board to suspend its rules. Preparer: Steven L. Micas Attachments: I~ Yes [] No Title: County Attorney 1205:23167.1 (23169.1) 1# AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA ON JULY 29, 1998 RESOLUTION DESIGNATING LANE B. RAMSEY AS A MEMBER AND SHERIFF CLARENCE WILLIAMS AS AN ALTERNATE MEMBER OF THE RIVERSIDE REGIONAL JAIL AUTHORITY WHEREAS, Chapter 726 of the 1990 Acts of Assembly created the Riverside Regional Jail Authority (hereinafter "the Authority"); and, and WHEREAS, that legislation stated that members of the Authority shall serve four year terms; WHEREAS, the current terms expire June 30, 1998 and the members of the Authority need to be reappointed to new four year terms; and WHEREAS, the governing bodies have previously appointed alternates to vote when the member is not present, which alternates also need to be reappointed. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that Lane B. Ramsey is appointed as a member of the Board of the Riverside Regional Jail Authority for a four year term beginning July 1, 1998 and ending June 30, 2002 and that Sheriff Clarence Williams is appointed as the alternate member for the same term or his term of office as sheriff, whichever expires first. On motion and second to adopt resolution, motion was carried by the following recorded vote: Ayes: Nayes: Clerk Date: 1205:23169.1 OO9 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 July 29, 1998 Item Number: 8.A.~. of Subject: Nomination/Appointment to Social Services Board County_ Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint Members to Serve on the Social Services Board Summary of Information: The purpose of the Social Services Board is to provide services to individuals, families and the community by preventing dependency, encouraging self sufficiency, preserving and restoring families, and promoting and protecting the well-being of children, the elderly and disabled. The Social Services Board has recommended and Ms. Humphrey and Mr. Barber are requesting the nomination/appointment of Mr. Bruce Miller and Ms. Virous Jones to the Chesterfield-Colonial Heights Board of Social Services. The terms are effective July 1, 1998, and will expire June 30, 2002. Mr. Miller and Ms. Jones will fill the vacancies of Mrs. Cooper and Ms. Tucker. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: ~~, ~/~. ~-/~ ~'~,C~ Sarah C. Snead Attachments: Yes ~ No I I Title: Director of Social Services Chestedield/Col ! Hei§hts ,Dep rtment of SServices RO. Box 430 ° Chesterfield, Virginia 23832 Telephone: 804-748-I 100 ° Fax: 804-796-1837 May 11, 1998 Sarah C. Snead Director. Hon. Renny Humphrey Chairman Board of Supervisors Chesterfield County Chesterfield, Virginia 23832 Dear Ms. Humphrey: It is with regret that I inform you that Mrs. Lynne Cooper's term on the Social Services Board will expire on June 30, 1998. She has been a dedicated and valued member of the Board and w/Il be sorely missed. In addition, I regret that my term as a member on this Board will expire at the same time. I have certainly enjoyed serving in this capacity. The Board wishes to recommend that Mr. Bruce Miller fill Mrs. Cooper's vacancy and Ms. Virous Jones succeed me. Both of these individuals are extremely qualified in the human services field and the Board would benefit greatly from their expertise. These appointments will be for four-year terms beginning July 1, 1998. I will be happy to provide any additional information regarding the appointments and look forward to your reply. Sincerely, Ms. Mildred Tucker, Chair Chesterfield-Colonial Heights Board of Social Services /ssb cc- Lane Ramsey Brad Hammer Curriculum Vitae Virous Wyant Jones 4211 Brickhouse Court Ettrick, VA 23803-1837 (804) 5264933 Education: Additional Study: B.A (With Honors) Major - Sociology Minor - Psychology/Guidance Virginia State University Petersburg, VA 23803 M.S.W. School of Social Work Atlanta University Atlanta, GA College of William & Mary School of Education Rutgers University Center for Alcohol Studies Virginia Commonwealth University School of Social Work Employment: 1997 - Present 1974 - 1997 (Retired) 1970-1974 1958-1970 Adjunct Associate Professor Sociology & Social Work Virginia State University Associate Professor of Sociology and Social Work (Tenured) Virginia State University Coordinator/Director of Field Instruction Responsible for administration, management, planning, implementation, supervision and evaluation of the field work/internship program. Also taught courses in sociology and social work. Assistant Professor Virginia Commonwealth University School of Social Work Richmond, VA Psychiatric Social Worker and Social Work Supervisor Central State Hospital Petersburg, VA Curriculum Vitae Virous Wyant Jones Page 2 Membership in Professional Associations: Membership in Community Organizations: Additional Professional Experiences: Virginia Social Work Education Consortium National Alliance of Black Social Workers National Association of Social Workers The Academy of Certified Social Workers The Virginia Council on Social Welfare * Member of State Board, 1967-69, 1975-80, 1981-present (Re-elected and/or appointed) * Previously served as Stale Board Secretary and as Vice chair for local district * Annual Conference Committee 1987 to present Council on Social Work Education Telemon Corporation * Elected as member of Corporate Governing Board as Representative for Virginia Phi Delta Kappa Honor Society Mid-Atlantic Consortium of Directors of Field Instruction Virginia Education Association National Education Association 11th District Court Services Unit Auxihary Chair-Planning/Program Committee Volunteer Services Council of Central State Hospital * President and Vice President Advisory Board' of CARES (Shelter of Homeless and Battered Families) (previoulsy) Volunteer for Td-Cities Crisis Pregnancy Center Alpha Kappa Alpha Sorority - Delta Omega Chapter - Life Member * Graduate Advisor, 1991-1994 for Undergraduates VSU National Alumni Association * Memorial Foundation Committee Advisory Council of the VA Action Alliance for Children and Youth, 1994-97 Crater Area AIDS Program Board, 1994-97 BEST FRIENDS of America, Inc. Petersburg Advisory Board Undine S. Moore Scholarship Committee Board Volunteer - Crater Community Hospice Chesterfield County Welfare Reform Committee Women's Committee of Petersburg Symphony American Business Women's Association In 1971, studied at Rutgers University, Center for Alcohol Studies. Received the Raymond C. McCarthy Fellowship for this study experience. Participated in numerous institutes, .workshops on issues in Social Work, GerOntology, Alcoholism, Services for Minority clients and courses on the Black Family taught by Dr. John Turner and Social Casework taught by Professor Helen Harris Perlman. )13 Curriculum Vitae Virous Wyant Jones Page 3 Additional Professional Experience and Training: Family Status: From May 1979 to May 1981 served as consultant for counseling and training for CETA participants for the Petersburg Redevelopment and Housing Authority, Petersburg, VA. In 1985, attended National Institute on Black Alcoholism sponsored by Howard University which involved 42 hours of class work. Participated in 20 hours training session for Crisis Pregnancy Center, which is required of all volunteers. Co-Director of Child Welfare Training Grant, 1984-85 which included workshop development, planning and execution, developing brochures, PR materials, activity reports, etc. Chaired PR Committee for CARES for several years and reassumed that position temporarily in the Fall, 1989 in order to plan Open House of second shelter site. Participated in Hospice Volunteer training (21 hours) course. Served on Planning Committee for 1990 Southeastern Training Conference of American Public Welfare Association. Developed two workshops in child welfare tract. Member of St. Joseph's Catholic Church and have served on its Lay Advisory Council and as a sponsor/mentor for the Rite of Christian Initiation for Adults, volunteer for Outreach Program (poverty and crisis assistance) and numerous other responsibilities, including confirmation sponsor with youth. Presented workshop for 1990 Annual Conference of Virginia Recreation and Parks Society. Participated in (by invitation) 1990 Blue Ridge Institute for Southern- Community Service Executives. Invited again in 1994. Served by election of faculty member, the Self-Study Report and revisions for Accreditation and Reaffmnation of Social Work Program, 1975-1976, 1981- 1982 and 1987-89, and assisted in 1995-97. Married, mother of three t)14 Bruce Miller Narrative Resume Bruce Miller is the artistic director of Theatre W, headquartered in Riclunond, Virginia, and Th. carte l¥'s An_Keach, a subsidiary of Theatre IV headquartered in Cincinnati, Ohio. He divides his time between homes in both cities. Rmce is the driving force in the determination of Theatre IV's artistic policy, lie i; direc~dy responsible/er maintaining and improving the artistic quality of the company.>He is the k=y leper of Theau'e IV'~ ini[i~[iv~ in education, human ~ervices and community development. Bruce was a co-founder of Then'rte W ia 1975. He is a 1968 graduate of Chesterfield County Public Schools. He has a B. A. in Theatre Arts from the University of'Richmond As a student. he received the Alton Wiltiams TMatre Leadership Award and the Most Valuable Player Award, both in 1972, md he wm clcctcd to mcmbcrship in Alpha Psi Omega, the nmional theatre honors fraemity. As an alumnus, he received the Voice of'the Universits, Award in 191gl, the Alumnus Achievement Award in 191~4, ~d ~e Outstanding Alumnus Award in 1996. In 1992, he was awarded membership in the 'University of Richmond chapter of ODK, the national leadership honom fraternity. Bruce currently serve, or has seveed as aa adjunct faculty member of'the University of KMnmJnd mtd the Collegiate School. lie frequently lectures for theatre classes at Virginia Commonwealth University and Kandolph Macon College. Brace has directed productions seen at outstanding the~.re.~ t. hronghant the nation, including the Kennedy Center, the Discovery Theatre of the Smithsonian Institution, the National Theatre, the Cleveland Playhom¢, and thc Paper Mill Playhouse. In the Richmond area, Bruce has dicected for Theatre IV; Barksdale Theare and Swig Creek Mill Playhouse. His directoral credits include 2tx You Ltke It, The Normal Heart, The Wtzard of Oz, Equus, A Lfttle Night 3/ht.~'ic, 5'~ of JMy, Children cfa Lesser God, Crimes of the Heart, Da, Franker rind Johnny in the Claire de Lime,' The Music Man, and Do Lord Rernem~er Me. He has received three Phoebe Awards from the R_icb. mond Times.Dispatch for "El~t Dir,c'cor of the Year." B~ucu t,,.~ wriuen and directed numerous plays for young audiences. His original scripts and scores, based m historical figur~ or classic children's stories, have been transtated into four languages and each year entertain and inspire millions of children, teens -and adults throughout the world. He is listed as an outstanding composer ia tgho's Who in American Mk~'ic. He directed and perfom~ in '.the Ugly Duckling, released nationally by PBS, and directed a production of So-them folk storic~ broadcast internationally over Radlu F~ ~ Em'upu. In 1996, his play Buffalo Soldier was selected as one of only 19_ play~ named as the Best .dmerican Plays for 'I'oung Auddences. Bruce is the aut2aor or co-author of Theatre IV's nationally acclaimed community outreach programs: · Hugs cradKis&'s (dealing with child sexual abuse p~evention), , Runners (dealing with runaways and teen ~uicide), 015 Walking lhe Lh~e (dealing ~a,ith the abuse o£ alcahol and other dru~), and Dancing in the Dark (dealing with adolescent pregnancy and sexual respmzsibility). Under his leadership, Theatre IV has received: the Concern tbr Kids Award fi'om the Virginia Federation of Women's Clubs, , the Governor's Award from the Cmvemor's Commi.q.~inn on Child Abuse and Neglect, , the Prevention Award from the Virginia Department of Prevention, and , th~ Tug~the4 rial' Children Award from Preven~ Child Abuse Virginia. ~ In 1993, Bruce received the Commissioner's Award for "outstanding leadership and service in the prevention of child abuse and neglect" from the 1I. fi. Department r~fFfealth and Servicea. Brace was the founder and rial theatre director of the Communieatlon Skills Workshop for hearing-impaired chilciren, a project of the Cat's CAP program at St. Catherine's School. He has served or is eun'ently se/ring on the Advisory Panel of the Virginia Commission for the Ans, the Advisory Council of tl',e Virginia Alliance for Arts Education, and the Community Advisory Board of WCVE-TV, Channel 2:t. Brace was a sita r~portor £or thr~ year, for the National Endowment for the Arts Professional Theatre~ Program, and is a past Chairman of the Grants Review Commirtetv--Expansion Arts of the Communhy Foundation. Bruce traveled to hrael, where he and Theatre IV co-f~under Phil Whit. away re. pre~ented the Virginia arts community' on the Virg3ni:~.4.qrael C.~mrnlsslon's Leadership Mi~don. Itru~ led the team that re-established the Richmond Boys Choir in 1996, and he serves on the Choir's Board of Tm~t¢cs. Bruce is aa active member of First Presbyterian Church, where he has ser,'ed as Moderator of the Diaconate. He is also aa active supporter of'the Crestwood Elementary PTA. Bruce is married to artist and ~et designer Terrle Powers M:,ller, and they have tw¥o ohildren. 016 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Meeting Date: July 29, 1998 Item Number: 8.A.3 Subject: Appointment to the Citizens Transportation Advisory Committee to the Metropolitan Plarming Organization County. Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint a member to serve on the Citizens Transportation Advisory Committee to the Metropolitan Planning Organization. Summary. of information: According to the MPO By-laws, two members are appointed to the committee by the County of Chesterfield. At- large appointees should represent diverse organizations with recognized transportation plarming concerns. It is recommended that each at-large appointee have a designated alternate. Each citizen appointed shall serve a two- year term and may be reappointed for successive terms. The purpose of this Committee is to advise the MPO on issues, plans, studies, and matters necessary and appropriate for providing viable and reasonable citizen input. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. District: At-large Preparer: Title: ~/R.J. McCracken Agen351 Attachments: Yes Director of Transportation 017 BOARD OF SUPERVISORS RENNY BUSH HUMPHREY CHAIRMAN MATOACA DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN D1STIRCT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 MEMORANDUM LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: DATE: SUBJECT: The Honorable Members of the Board of Supervisors Lane B. Ramsey, County Administrator July 20, 1998 Appointment to the Citizens TranSportation Advisory Committee to the Metropolitan Planning Organization Mr. Robert G. Corder of 311 Farnham Drive, Richmond, has expressed a desire to be appointed to serve on the Citizens Transportation Advisory Committee (CTAC) of the Metropolitan Planning Organization (MPO). Mr. Corder's resume is attached. This appointment will fill the term of Mr. Rusty Miller which expired on June 30, 1998. The term for members of CTAC is two years, from July 1 through June 30. If selected, Mr. Corder's term will expire on June 30, 2000. NV85 Providing a FIRST CHOICE community through excellence in public service. Meeting Date: July 29, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 1 8.A.4. Subject: Nomination/Appointment to the Committee on the Future County Administrator's Comments: County Administrator: Board Action Requested: Nomination/Appointment of a member to serve on the Committee on the Future Summary of Information: The purpose of the Committee on the Future is to prepare reports and make recommendations concerning changes in governmental structure, revisions to fiscal and land use planning, and any other matters concerning approaches to meeting the governmental needs of the people of Chesterfield County. Due to the recent resignation of Mr. Kenneth F. Hardt, representing the Dale District, a vacancy has occurred. The term would be effective immediately and will be at the pleasure of the Board. The Board of Supervisors deferred consideration of this appointment at its June 24, 1998 meeting. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Clerk to the Board Attachments: --] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 Item Number: $.A.5. Subject: Nomination/Appointment to the Camp Baker Management Board County_ Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint one member to serve on the Camp Baker Management Board. The position will fill the unexpired term of Barbara Snider who represented the Matoaca District. Summary_ of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. The term would be effective after appointment and expire April 30, 1999. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: ~,~-~"--- Title: Director, Parks and Recreation Attachments: Yes ~ No 1)20 BOARD OF SUPERVISORS RENNY B. HUMPHREY CHAIRMAN MATOACA DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 MEMORANDUM LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: DATE: SUBJECT: The Honorable Members of the Board of Supervisors Lane B. Ramsey, County Administrator July 20, 1998 Camp Baker Appointments Barbara Snider who represented the Matoaca District on the Camp Baker Management Board has resigned her position. Mr. Mark Nugent has expressed an interest in filling this unexpired term. 021 Providing a FIRST CHOICE community through excellence in public service. F~mary 23, I998 Mrs. Barbara Snider 13019 Deer Park Dr. M]dlotbian, Va. 23112 Th/s will oonfum om' td~pho~ con~m-s~tion of ~ebma~ 9 reference you~ oo~ to s~r ~ t~ C~ B~ ~~t Bo~d, ~t is ~th regret that [ accept your r~on M the ~ ~a r~~ive to the bo~d duc to a continued Being a 'board member who is also & parerit ora mentally handicapped child provid~ the board wi'th vlguable impute a/Id understanding of'the issues we faced and the decisions we made. As important was you role with thc boards ~ndralsing activities and critical involvement with the design of the camps mltipurpose facility. On behalf of the Camp Baker Management Board I want to thank your for all that you've done to make Camp Baker a better place for mentally handicapped chJJd to receive service and have fun, Sincerely, Vincent M, Burgess Chairman c: Mrs. Re,ny Bush I-Iura~~ Mr. Mm'shall Butler, Jr. ~ 79668a~ 07/17/98 16''~'~' PO2 ~OARD OF SUPERV~ORS RENNY BUSH HUMPHREY C~JRMAN ~Y G. ~ ~TR~T CHESTERFIELD COUNTY P.O, Box 40 CHESTERFIELD, VlRGINtA 23832-0040 Fire and Life Safety Division (804) 748-1426 t,ANE B. RAMSEY COUNTY A[)M~iISTRATOR July 13, 1995 Ms. Mellsss Wakers Director of Csm.n Baker $~rvices Camp Biker 760~ Beach Koad Chos~or~eld, VA 23838 [ am wfith~ you to request [ be considered to become a member of the M~agorneut Board of Camp Biker. ! am presently the Deputy Fbe Mush~ of the Ches~exfieid Fire Department, a~d maz~ge the Comnmuity Programs Section oftb~ Fire ~d Life Safety Divis/o.. We are responsible for ail the Fire and Life Safe~y publ/c education programs 4o the citizens of Che~erli¢ld Corn)ry. ! lmve spent mauy days st C~m? Baker du~.ug my twcnt)' year career with thc ~e teachin§ programs to your staff, and camp participsms. I ~ink my ba,;kground and expe~ience will si/ow me to make a positive/mpact on the Management Board o£Camp Baker. If you ne, ed further hformat~ou, please cell. I look forward to hear/ug ~com Sincerely, Mark IL Nul~eut Deputy Fire Marshal CHESTERFIELD FIRE DEPARTMENT Atlad~meat Providing a FIRST CHOICE community through e~cclle.ca in public service, 7966880 "~' 07/17/96 lg''~ P~3 'MARl( R. NUGENT DEPt~I'Y FI'RE MARSIIAL CHEST]~L,D I~TRE DI~PAgTMI~NT Mr. Nuge, n~ is a Senior Captain with ~be Chesterlield, Virginia Fi~e D~partment, He has worked with the department for 19 years. Senior Captain Ntlgent has n~oved through thc ranks to his present position as Deputy Fire Marsha}, managing the Community P~ograras Section ofth¢ Fire and Life Safety Di~iol~, Mr. Nu~ent is a Nati°naliy Registered EM.T.-Paramcd{c. Senior Captain NuSent was ~ele~te~t as the 1994 Outstanding C~:o~ Ofi~¢er of the Year for Chesterlield Fke Department, in 1905 wan sek~ct~l as the Ch~aerfield Co~mty "Employee or,he Year", and in 1997 he was the recipi~n~ of the '~Top 40 Under ~0" awed, given b)' ~ ~S~ magazine. Mr. Nusent holds ~ Associates in Applied Science D~gree in Fire S¢i~cc from I. Sergeam Reynolds Comm~ufity College, graduating Surnm~ Cum Laurie. Scq,ior Captain Nugeni has been on the development t~m of several si~gfificant projects for the Cbe~terlield Fire Depart. meat in~lud~8 the infectious Cor~trol Program, 'll~e "SWIM SAFE" Program; The Citizen C.Rg. Program, and worked as th~ l~'oj~o Mentor with Leador~hi? Metro Richmond oo "OPERATION SMOKE DETECTOR". Senior Captain Nugcnt is an Adjunct tust,uetor with the National Fi~e Academy, and the Virginia DeparLm©nt of Fire Programs, IV[r, Nugcnt l~as tc~tured on the local, gate, a~d national levels, and has published several articles denting with firciight~r health, fitness, and safety is~aes. Mr. Nusent is a member of the Stat~ Fire Chiefs Association of Virginia, and is a board memSvr for Children at Risk Tod.ny, and Safe and Sober Yoath. JANUARY, 1998 024 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA VIeeting Date: Jllly 29, 1998 Item Number: Page 1 of 2__ 8.A.6. Sub_iect: Nominations/appointments to the Youth Services Citizen Board. County. Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the Youth Services Citizen Board. Summary. of Information: The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. At the June 24, 1998 board meeting, the board deferred consideration of the following appointments: Bermuda District - Olae~autla and one adult; Clover Hill District - oae~; Dale District - ~-^ y?-*h; _ Midlothian District - one adult; Matoaca District - one youth. Clover Hill District. Supervisor Warren has recommended that the Board nominate and appoint Leigh Miles a student at Clover Hill High School, to the Youth Services Citizen Board for a term from July 1, 1998 through June 30, 1999. Ms. Miles meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Preparer: ~ Title: Attachments: Yes No Director, Youth Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information:, (¢Ont nued) Bermuda District. Supervisor McHale has recommended that the Board nominate and appoint Samantha Dunbar, a student at Thomas Dale High School, to the Youth Services Citizen Board for a term from July 1, 1998 through June 30, 1999. Ms. Dunbar meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 026 i B~OARD OF SUPERVISORS RENNY B. HUMPHREY, CHAIRMAN MATOACA DISTRICT ARTHUR S. WARREN, VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: SUBJECT: DATE: The Honorable Harry G. Daniel, Dale District Supervisor Lane B. Ramsey, County Administrator Appointment to the Youth Services Citizen Board July 15, 1998 Rosalia Brown, a student at Lloyd C. Bird High School has expressed an interest in serving on the Youth Services Citizen Board. Her application was forwarded to you under separate cover by Youth Services. If you would like additional information on this candidate, please contact Jana Carter at 748- 3549. Providing a FIRST CHOICE community through excellence in public service. Meeting Date: July 29, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page I of I 8.A.7. Subject: Nominations to the Chesterfield Emergency Planning Committee County Administrator' s Comments: County Administrator: __ Board Action Requested: The staff requests that the Board approve the nominations listed in the attached memorandum for the Chesterfield Emergency Planning Committee. Summary. of Information: The intent of the Superfund Amendment and Reauthorization Act of 1986 is for the local community to work with first responders, to create a working plan that outlines emergency response to natural disasters and hazardous materials situations, and to coordinate the Community's Right-m-Know Act. The Chesterfield Emergency Planning Committee is authorized to function under this Act. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: ..~,~[, ~*d~d Steve A. Elswick, July 13, 1998 Attachments: Yes ~ No Title: Deputy Director, Emergency Services BOARD OF SUPERVISORS RENNY B. HUMPHREY CHAIRMAN MATOACA DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 Memorandum LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: THROUGH: DATE: RE: The Honorable Board of Supervisors Chief Steve A. Elswick, Fire Department~ Lane B. Ramsey, County Administrator July 13, 1998 Chesterfield Emergency Planning Committee The following individual resigned from the Chesterfield Emergency Planning Committee during the 1997/98 term' Sharon Wilcox, Safety Kleen Corporation Please consider the following nominees for the 1998/99 Chesterfield Emergency Planning Committee, as approved by the Chesterfield Emergency Planning Committee on June 4, 1998: Address: District: Mr. Carmen Bria, Community Group 7624 Drexelbrook Road Chesterfield, VA 23832 Dale Address: District: Mr. Jeffrey M. Dato, Community Group 11807 Cedar Landing Terrace Chester, Virginia 23831 Bermuda C: file Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 29, 1998 Item Number: 8.B. Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a Streetlight Installation from the County-Wide Streetlight fund. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; o Petitions are required and should include 75 % of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: Attachments: Richard M. Mfi~fish, P.E. Yes [~ No Title: Director, Environmental Engineering ~)~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Stmunary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. COUNTY-WIDE STREETLIGHT ACCOUNT: * Additional Lighting Monacan High School Parking Lot Exit Road Install one additional 23000 lumen streetlight at the curve in the exit road to eliminate a dark spot between the existing lights. Cost to install light: $ 443.75 County-Wide Streetlight Funds (Unaudited) The County-wide Streetlight Account is used to fund streetlighting projects to be installed on County owned property. Requested Effective Balance Forward Expenditure Remaining Balance $13,500 $444 $13,056 # 0;31 STREETLIGHT REQUEST County-Wide Account Request Received: Estimate Received: May 8, 1998 June 25, 1998 Estimate Requested: Days Estimate Outstanding: May 8, 1998 48 COST TO INSTALL STREETLIGHTS: $ 443.75 NAME OF REQUESTOR: ADDRESS: John Titus Principal, Monacan High School 11501 Smoketree Drive Richmond, VA 23236 PHONE: 378-2480 Staff notes: This request is to install one 23000 lumen streetlight, at the curve in the exit road which blocks light from the existing lights. This installation will eliminate the remaining dark spot on this road. The source of funding for this streetlighting project is the County-wide account which is reserved for the installation of streetlighting on County owned property. 032 PARKING AREA MONACAN High SCHOOL GENERAL ,AREA EXISTING LIGHT REQUESTED LIGHT 033 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: July 29, 1998 Item Number: 8. c. 1. Subject: Appropriation of Funds for Two Separate Secondary Road Construction Projects (Coalboro Road and Lindberg Drive) County. Administrator's Comments: County. Administrator: Board Action Requested: road highway projects. The Board is requested to appropriate funds for two separate secondary Summary of information: When the Board approved the Secondary Road Six Year Improvement Plan in October 1997, staff was authorized to proceed with design, right-of-way acquisition, and construction of the projects in the plan. VDOT has agreed to allow the County to assume the design, right-of-way acquisition, and construction activities, at VDOT cost, for two projects (see Attachment A) in order to accelerate their construction. A VDOT/County design/right-of-way/construction agreement has been executed. Under the terms of the agreement, the County will perform the various activities and be reimbursed by VDOT. (Continued on the next page) Preparer: ,~~ ~ Title: yR"J' AM;nC;~ken Attachments: Yes ~ No Director of Transportation # 034 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary. of Information: (Continued) Recommendation: Staff recommends the Board take the following actions: Appropriate anticipated VDOT reimbursements in the following amounts for the following projects: · $450,000 for the Coalboro Road (Winterpock Road to River Road) design and right-of-way acquisition project. · $100,000 for the Lindberg Drive construction project. Even though the combined appropriation for these projects, is $550,000, a public hearing is not required for these appropriations since these are separate projects and the appropriation for each project is less than $500,000. District: Matoaca 035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 29, 1998 Number Budget and Mana.qement Comments: The request for appropriation of $450,000 in VDOT reimbursement for the Coalboro Road project is for design and right-of-way acquisition. At the time this road is ready for construction, it is anticipated that VDOT will also cover construction costs. The request for appropriation of $100,000 for the Lindberg Drive project is anticipated to cover all costs associated with the reconstruction and paving of the two lane road. Even though the Board is being asked to appropriate funds in excess of $500,000, a public hearing is not required because these are two separate projects and the appropriation for each one does not exceed the $500,000 threshold dictated by State code. Preparer: - ~~ ~/~/~~ Rebecca T. Dickson Title: Director, Bud,qet & Manaqement SECONDARY ROAD PROJECTS Project Description Appropriation Coalboro Road Design and right-of-way $450,000 From Winterpock Road acquisition for reconstructing and to River Road paving of two-lane road Lindberg Drive Reconstruction and paving of two- $100,000 From Harrowgate Road lane road to end of Lindberg Drive Attachment A COALBORO RoAD PRO3EC'I / ,z /'/' /' t . ~, i/ ? LINDBERG DRIVE PRO3ECT SECONDARY ROAD PROJECTS """""""""" PROPOSED PROJECT - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, ~998 Item Number: 8. ¢. 2. Subject: Consideration of an Application for Continued Funding of the Department of Criminal Justice Services At-Risk Youth Grant Program. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Police Department to apply for a Department of Criminal Justice Services continuation grant in the amount of $46,864, and to appropriate the necessary funds when approved. Summary of Information: The Police Department wishes to renew the At-Risk Youth grant, which provides the services of a Crime Solvers detective who coordinates each of the student Crime Solvers boards in the County high schools. The grant also provides the services of a part time office assistant, who provides logistical and clerical support to the Crime Solvers detective. The program's purpose is to encourage participation in crime prevention activities and to report crimes and violations. The grant provides $35,148 in funding with a local cash match of $11,715. Preparer: T~le: Chief of Police ~-~ Yes No 039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 29, 1998 Item Number Bud.qet and Mana.qement Comments: This item requests Board approval for the Police Department to apply for and, appropriate if received, a renewal for the At-Risk Youth Grant through the Department of Criminal Justice Services. This grant was approved in FY98 to provide for one Crime Solvers detective and one part-time office assistant. During the FY99 budget process, the office did not anticipate the grant would be available for renewal consequently, full funding of the positions was provided for in the FY99 budget. Approval of this grant will provide $35,148 in revenue to offset the costs of this program. Prepare ¢ ( ~'/-'~l~,'x~ Rebecca T. Dickson Title: Director1 Budget & Management O4O CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of ~ AGENDA Meeting Date: July 29, 1998 Item Number: 8.C.3. Subject: Donation to YMCA in the Midlothian District County Administrator's Comments: Board Action Requested: The Board is requested to donate $14,113 to the Midlothian District YMCA and authorize transfer of $14,113 from the Non-Departmental Appropriation category. Summary_ of Information: The YMCA of Greater Richmond has asked the Board to consider waiving building permit and water meter fees associated with the development of the second phase of the YMCA in the Midlothian District. By law, the County cannot waive these fees; however, a donation can be made to the YMCA under Va. Code § 15.2-953. The total amount of the fees involved is as follows: Building permit and upgrade water meter: $14,113 The Board in 1986 and 1995 made similar donations to the Bermuda and Midlothian District YMCAs. Preparer: Title: M.D. "Pete" Stith, Jr. Attachments: [] Yes ffi No Deputy County Administrator 0407:23563.1 Meetin~ Date: July 29, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: Subject: Authorization to Acquire Right of Way to Widen Commonwealth Centre Parkway by Purchase or Condemnation County_ Administrator's Comments: County_ Administrator: ~ Board Action Requested: Authorize staff to acquire right of way to widen Commonwealth Centre Parkway and, if necessary, to condemn for such right of way. Summary of information: When the Commonwealth Centre was zoned on February 25, 1998, the developer, Faison Capital Development, Inc. ("Faison"), agreed to pay the right of way and construction costs of improving Commonwealth Centre Parkway. Faison has made a good faith effort to acquire approximately 0.0824 acre needed from Star Enterprise but has thus far been unsuccessful in those efforts. Faison has asked the County's assistance in acquiring the right of way so that the proffered road improvements can be constructed. Staff requests that the Board authorize County staff or an agent for the County to aid Faison in the acquisition of right of way from Star Enterprise subject to the execution of a contract agreeing to pay for all acquisition costs. If those efforts are unsuccessful, by this resolution, the Board authorizes the County to proceed with eminent domain because such improvements are for public use as a highway and that such improvements are necessary to accommodate increased traffic. Preparer: Title: ~g.J. McCracken Agen359 Attachments: Yes ~ No Director of Transportation /' / ! :? / J / ! I / AREA . ABULAT]QN 3,589 SF / 0.0824. ACRE ..... OEDICATE'~ RIGHT OF WAY 35,5.$5 SF / 0.8158 ACRE .... LOT 31,94.6 SF / 0.7334. ACRE .... RE.~,NNOER LOT CONCRETE MONMENT PLAT SHOWING 0.082¢ ACRE TO BE DEDICATED TO CHESTERFIELD COUNTY LOCATED ON THE LANO OF STAR ENTERPRISES CLC'/EF HILL MAGISTERIAL C:-:~.: ~ ~_nFiELD COUNTY. HOP, INC. :R:NCESS ANNE STREE~ FRE]E=[CF,~EUR'S. VIRGINIA 22~C' '1:17~,--,' - !;']i '~P=:';S - SEZ]E-:: ':',-:l_ "-:'"':- ...... :'' ']-.,SALE : :"- .lC Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 29, 1998 Page 1 of 1 Item Number: 8.c,.5. Subject: County Administrator's Comments: Designation of Community Services Board Structure County Administrator: Board Action Requested: In compliance with Title 32.1-194 of the Code of Virginia, and the unanimous recommendation of the Chesterfield Community Services Board (CSB), the Board of Supervisors is requested to approve the attached Resolution which formally designates the Chesterfield CSB as an administrative policy board; and, further establish a task force to prepare a report by June 30, 1999 which examines the feasibility of an alternative structure for the Chesterfield CSB with particular attention to the possibility of establishing a behavioral health authority. An agenda item will be prepared in August recommending the composition of the task force. Summary of Information: Please reference the attached Memorandum, dated July 8, 1998 for a summary of information. Burt H. Lowe, Ph.D. Attachments: Yes I No ~ Title: Executive Director, Community Services Board )4 WHEREAS, Title 3 2.1-194 of the 1950 Code of Virginia, as amended, requires each locality to designate the type of community services board through which it provides mental health, mental retardation and substance abuse services to its residents; and WHEREAS, the County of Chesterfield delivers such services through the Chesterfield Community Services Board; and WHEREAS, the Chesterfield Community Services Board through its Board of Directors appointed by the Chesterfield Board of Supervisors, sets policy for and administers the provision of mental health, mental retardation and substance abuse services that are provided by County staff and by contracts with other organizations and providers; and WHEREAS, this structure most closely fits the definition of"administrative policy community services board" as described in the law. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby designate the Community Services Board as an administrative policy community services board as modified by the County Charter with the duties and responsibilities conferred upon it by law and such other duties and responsibilities which may be assigned by this body. AND BE IT FURTHER RESOLVED, that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0805:23659.1 WHEREAS, Title 32.1-194 of the 1950 Code of Virginia, as amended, requires each locality to designate the type of community services board through which it provides mental health, mental retardation and substance abuse services to its residents; and WHEREAS, the County of Chesterfield delivers such services through the Chesterfield Community Services Board; and WHEREAS, the Chesterfield Community Services Board through its Board of Directors appointed by the Chesterfield Board of Supervisors, sets policy for and administers the provision of mental health, mental retardation and substance abuse services that are provided by County staff and by contracts with other organizations and providers; and WHEREAS, this structure most closely fits the definition of "administrative policy community services board" as described in the law. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby designate the Community Services Board as an administrative policy community services board with the duties and responsibilities conferred upon it by law and such other duties and responsibilities which may be assigned by this body. AND BE IT FURTHER RESOLVED, that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. O49 CI-IESTERFIELD COMMUNITY SERVICES BOARD Mental Health, Mental Retardation and Substance Abuse P. O. Box 92 Chesterfield, VA 23832 Burr H. Lowe, Ph.D. Executive Director (804) 768-7220 MEMORANDUM TDD (804) 768-7200 FAX (804) 768-9205 TO: The Chairman and Honorable Members Chesterfield County Board of Supervisors FROM: Bud. H. Lowe, Ph.D. Executive Director DATE: July 8, 1998 SUBJECT: Changes to CSB Structure and Appointments When the revisions to Sec. 37.1 of Chapter 10 of the Code of Virginia became law on July 1, 1998, every locality was required to designate the structure of their community services board (CSB). There are four possible structures: (1) operating CSB, (2) administrative policy CSB, (3) policy-advisory CSB, and (4) a behavioral health authority. The attached Table compares the current CSB structure with the new structures. The administrative policy CSB is most similar to CSBs that are closely tied to local government, such as in Chesterfield. The operating CSB is most similar to multi-jurisdiction CSBs not affiliated with local government, such as District 19 (which serves the cities of Petersburg, Hopewell and Colonial Heights, and the Counties of Dinwiddie, Greensville, Prince George and Surry). Behavioral Health Authorities are limited to Chesterfield, Richmond and Virginia Beach. To date, only Richmond has elected to become a behavioral health authority. Nothing now exists which is similar to a policy-advisory CSB. This model was included at the request of some northern Virginia localities that are considering combining the functions of the CSB with other human service agencies. Nearly every locality intends to designate their CSB as the type most similar to the current structure. No locality has announced plans to change their CSB structure at this time. There are several changes that affect all CSBs, regardless of which structure is designated by local government. Currently the CSB forwards the Performance Contract to the County Administrator for his signature. The County Administrator, in signing the Performance Contract, confirms only that he has received a CSB- approved copy. Under the new law, the Performance Contract must be submitted to the Board of Supervisors for their approval. The CSB will be required to develop information for the state Comprehensive Plan and submit it to the state. Under current law, there is no such requirement. The CSB will be required to take action to maximize involvement and participation of consumers and family members. Under current law, there is no such requirement. The CSB will be required to institute a consumer dispute resolution mechanism. Under current law, there is no such requirement. The CSB will be required to provide both emergency services and case management services. Under current law, only emergency services are mandated. The minimum size of the CSB is increased from 5 to 6. The maximum remains 18. CSB members may serve three 3-year terms. Under current law, the limit is two successive 3-year terms. One-third of the appointments to the CSB shall be identified consumers or family members of consumers, at least one of whom shall be a consumer receiving services. Under current law, there is no such requirement. No one can be appointed to a CSB who is an employee or board member of an organization that receives any money from any CSB. Under current law, there is no such requirement. 10. The CSB has the primary responsibility for providing predischarge planning for persons in state facilities. Under current law, CSBs are required only to cooperate and participate in predischarge planning. 4),51 11. The CSB will be required to apply for state funding by submitting a performance contract annually to the state. The proposed performance contract must be made available for public comment 30 days prior to submission. Under current law, there are no such requirements. The choice that would be the least disruptive and represent the least change for Chesterfield would be to designate the CSB as an administrative policy board. The differences between the current structure and an administrative policy board (in addition to those described above) are as follows: The CSB must submit the Comprehensive Plan to local government in addition to submitting it to the state. Currently the CSB appoints the executive director, prescribes his/her duties, fixes his/her compensation, and annually evaluates him/her. Under the new law, local government carries out these functions with the participation and consultation of the CSB. If Chesterfield chooses to designate the CSB as a policy-advisory CSB, the powers of the CSB would be limited to reviewing and advising local government about the Chesterfield Department of MH/MPJSA. The powers and duties of an operating board and a behavioral health authority are similar. Should Chesterfield choose to designate the CSB as one of these, the differences as compared to an administrative policy CSB are as follows: CSB staff, including the executive director, are employees of the CSB, not local government. The CSB would appoint the executive director, prescribe his/her duties and fix his/her compensation. The executive director would serve at the pleasure of the CSB under an annually renewable contract. The CSB would need to develop its own personnel system and policies. The CSB would not be required to carry out other duties and responsibilities assigned to it by local government. The CSB would be required to obtain approval from the state for its selection of the executive director for adherence to minimum qualifications established by the state. The CSB would be required to obtain approval from the state for the salary ranges of the executive director and the senior management staff. o Because the CSB will not be a department of local government, Chesterfield no longer would be required to directly provide support services such as accounting, purchasing, data processing, legal, and risk management (insurance). The CSB would need to develop its own systems for these services, or purchase them. A behavioral health authority (BHA) has some powers that an operating board does not. These include: A BHA can apply for and accept loans. CSBs must have authorization from local government. A BHA can make and enter into any contracts. CSBs are limited to contracts for the rendition of services or facilities in accordance with the performance contract. 3. A BHA can make loans or provide assistance to other entities. o A BHA can transact its business directly or through stock or non-stock corporations or other entities. 5. A BHA can acquire, sell, lease and dispose of real or personal property. A BHA can participate in joint ventures that assist in carrying out its duties. A BHA can conduct or engage in any business or activity necessary or convenient for its purposes. A BHA can operationalize its administrative management structure either independently of local government or by acquiring services through local government. A BHA can operationalize capital improvements and bonding through economic or industrial development authorities. 10. A BHA can establish retirement, group life insurance and group accident and sickness insurance plans in the same manner as cities, counties and towns are permitted. The Board of Supervisors is required to designate a structure "in consultation with its community services board". At their May 28, 1998, meeting, the Chesterfield CSB unanimously recommended that the Board of Supervisors designate the Chesterfield CSB as an administrative policy board. In addition, it was recommended that the Board of Supervisors consider establishing a task force to prepare a report by June 30, 1999, which examines the feasibility of an alternative structure for the Chesterfield CSB, with particular attention to the possibility of establishing a behavioral health authority for Chesterfield. No other action is needed at this time. However, when new appointments to the CSB are made in November or December for members whose terms expire on December 31, 1998, new requirements (see items 6-9, page 2) will apply. Recommendations regarding changes to the process of appointing CSB members will be prepared for your consideration prior to November, 1998. Attachment Comgarison of Current and Alter!ta ve vernance Models of CSBs 137. i-i97 (A.i.B.i) Review and evaluate public services and (CSB) private services funded by CSB and 37.1-248.1 advise governing bodies. (Behavioral Health Authonty) 37.1-197 (C.2) Review and evaluate operations of local dept. and advise governing bodies. 37.1-197 (C. 3) Review services developed by local dept. and advise governing bodies. 37.1-197 (A.2) Submit an annual program of services to governing bodies. 37.1-197 (A.2, B.2) Submit an annual performance contract 37.1-248.2 to governing bodies. 37.1-197 (C.4) Review and comment on performance contract and performance reports developed by local dept. 37.i-i97 (A.3, B.3) Provide services within amounts 37.1-248.3 appropriated and as authorized by the performance contract. 137.1-197 (A.4, B.4) Enter into contracts for services'in 37.1-248~4 accordance with performance contract. 37.1-248.4a Enter into contracts as needed with federal or state govt., insurers, managed care networks, etc. (BHA only) 37.1-197 (A.5, B.5) Make roles, policies and regulations. 37.1-248.5 37.1-197 (C.1) Advise local government regarding rules, policies and regulations. 37.1-248.6 Appoint executive director in 37.1-197 (A.6) accordance with State qualification, s, prescribe duties and fix compensation. 37.1-197 (A.6) Executive director serves at pleasure of 37.1-248.6 Board under an annually renewable contract. 37.1-197 (B.6) Participate with local government in the appointment and evaluation of the Executive Director and prescription of duties 37. I- 197 (B.6) Provide consultation to local government on compensation of Executive Director 37.1-197 (C.6) Participate in selection and evaluation of local dept. director. 37.1-197 (A.7, B.7) Prescribe schedule of fees, establish 37.1-248.7 procedures and institute reimbursement system. 37.1-197 (A.8, B.8) Accept gifts, donations, grants, etc. 37.1-248.8 37.1-197 (A.9, B.9) Seek and accept funds through federal 37.1-248.9 grants without binding local government. 37.1-197 (A. 10, B.10) Disburse funds in accordance with 37.1-248.10 regulations of governing bodies. 37.1-197 (A. 11, B.I 1) Apply for and accept loans. 37.1-248.11 ~37.1-197 (A.12, B.12) Develop interagency agreements. 37.1.248.12 37.1-197 (A.13) Develop and submit information for the 37.1-248.13 Comprehensive Plan to the State. 37.1-197 (B. 13) Develop and submit information for the Comprehensive Plan to the governing bodies and the State. 37.1-197 (C.4) Review and comment on Comprehensive Plan proposals developed by the local dept. 37.1-197 (A.14,B.14) Take action to maximize involvement and 37.1-248.14 participation of consumers and family members. 3...1-197 (C.5) 57.1-197 (A.15) (B.15) ;7.1-248.15 17.1-197 (A.16) (B.16) 7.1-248.16 Advise local government on actions to maximize involvement and participation of consumers and family members. Institute a consumer dispute resolution mechanism. Release individual consumer data to DMHMRSAS. ~7.1-197 (B.17) (C.7) Carry out other duties as assigned by governing bodies. Item numbers are from the amended version of I-lB 428. I:\CSB\428-CODE.REF Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 29, 1998 Page 1 of~ Item Number: s.c.6. Subject: Budget Revision for Chesterfield Community Services Board Administrator's Comments.: /Q ~ ~ County County Administrator: ~ Board Action Requested: 1. Appropriate $301,080 in additional state/federal revenue and $141,600 in fee revenue; increase MH/MR/SA Department expenditure appropriations by $442,680. 2. Approve establishment of five (5) full time positions. Summary of Information: The Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services (DMHMRSAS) letter of notification was received after the adoption of the County FY99 Budget. The letter of notification provided $100,380 in state funds for expanded Mental Health residential services; $118,741 in state funds to address the Mental Retardation Services waiting list; $6,665 in federal Substance Abuse funds for treatment of former Social Security Insurance (SSI) recipients; and, $77,356 in state funds for cost of living adjustments. In separate correspondence dated June 26, 1998, DMHMRSAS provided $57,702 in additional state SA funds to reduce Substance Abuse admissions, only, to Central State Hospital and $7,592 in state MR (OBRA-87) Initiative funds for services to a consumer in the nursing home. The funds will be used for: 1. A new community home for dual-diagnosed individuals with MH/MR disabilities, including a Residential Supervisor and 2 Residential Counselors. 2. Upgrading two part-time positions to full time: Office Assistant in Medical Records and Employment Specialist at Chesterfield Employment Services. 3. Purchase of local detoxification services. 4. Additional Substance Abuse case management services. 5. Services to Substance Abuse consumers who formerly received SSI payments. In addition, $141,600 in fee revenue will be utilized to provide 24 residential supports to a program begun after the adoption of the FY99 County Budget. No local funds are necessary. Another agenda item will be requested in the future to Medicg~ revenue associated with these serviqes. ~ Title: Executive Director, Community Services Board Burt H. Lowe, Ph.D. [ I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin Date: Jul~ 1998 Number Budget and Management Comments: If approved the budget revision for the Chesterfield Community Services Board would appropriate $301,080 in additional state/federal revenue and $141,600 in additional fee revenue; and increase MH/MR/SA Department expenditure appropriations by $442,680; and establish five full-time positions. Part of these funding changes are the result of the FY99 Chesterfield Community Services Board Performance Contract that was received after the adoption of the County FY99 Budget. The notification provided $100,380 in state funds for expanded Mental Health residential services; $118,741 in state funds to address the Mental Retardation Services waiting list; $16,665 in federal Substance Abuse funds for treatment of former Social Security Insurance (SSI) recipients; and $77,356 in state funds for cost of living adjustments. Additionally, the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services in separate correspondence provided an additional $57,702 in state Substance Abuse funds to reduce admissions to Central State Hospital and $7,592 in state Mental Retardation (OBRA-87) Initiative funds for services to a consumer in the nursing home. The funds will be used for several identified issues. The first, a new community home for dual-diagnosed individuals with MH/MR disabilities, including a Residential Supervisor and two Residential Counselors which addresses the departments' priority number three additional funding request identified in the FY99 budget process. The second, upgrade two part-time positions too full-time; an office Assistant in Medical Records and an Employment Specialist at Chesterfield Employment Services. The third use will purchase local detoxification services. The forth identified issue will allow for additional Substance Abuse case management services which partially addresses the departments' priority number 5 and 11 additional funding requests from the FY99 budget process. The fifth issue will provide services to Substance Abuse consumers who formerly received SSI payments as directed by the performance contract. Lastly, the additional $141,600 in fee revenue will be utilized to provide 24 hour residential supports to a program that started after the adoption of the FY99 County Budget. No local funding is necessary for the identified expenditures. Prepare~~."~-;~'~ Title: Director, Budget & Mana.qement Rebecca T. Dickson Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 29, 1998 Page 1 of 1 Item Number: 8.¢.7. Subject: FY99 Chesterfield Community Services Board (CCSB) Performance Contract County Administrator's Comments: County Administrator: Board Action Requested: Review and approve the FY99 Performance Contract between the Chesterfield County Services Board and the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services. Summary of Information: Since 1983, the performance contract has been reviewed and approved by County Administration. Effective July 1, 1998, the Code of Virginia Section 37.1-198 requires the governing body of each city or county to approve its CSB's annual performance contract through a formal vote. The CCSB has approved the FY99 Performance Contract. The performance contract describes scope and costs of services with exhibits that detail: revenues, costs of membership information and the type of CSB. The State also requires various supplemental schedules related to CSB membership characteristics, terms, staff management salary costs and revenues that are not part of the performance contract. Copies of the FY99 Performance Contract are available in the offices of the Deputy County Administrator for Human Services. Preparer: ~~. C-~ Title: Butt H. Lowe, Ph.D. Executive Director, Community Services Board Attachments: ]--] Yes I No [ I)GO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Jul~ 29, 1'998 Item Number: 8.C.8. ~ Award Of A Construction Contract To Simons Contracting Company Inc. For The Construction Of The New Parking Lot For The Wagner Building In The Amount Of $232,192.00 County_ Administrator's Comments: County Administrator: Board Action Requested: Award a construction contract to Simons Contracting Company in the amount of $232,192.00 for the construction of the new Wagner Building Parking lot. Summa~ oflnfo~nation:This project will add 110 additional parking spaces to alleviate the current shortage of parking for the Wagner Building, which houses the Health Department and the Department of Social Services. Simons Contracting was the low bidder out of seven bidders. Funds are available and well within the current budget for the project. Preparer: -/ ~ ~ Francis Pitaro Title:Director~ General Services Attachments: Yes No Meeting Date: July 29, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Item Number: 8.C.9. Subject: Authorize County Administrator to Execute Contract with RCC Consultants, Inc. for Phase III Public Safety Communications Consulting and Engineering Services County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize County Administrator to execute public safety communications consultant and engineering services contract with RCC Consultants, Inc. Summary_ of Information: In 1992 the County completed an assessment of the County's current 800MHz public safety communications system. The study concluded that due to the age of the system, the increased usage of the system by public safety officers and the lack of repair, replacement and maintenance parts for system components, that the system needed to be replaced to meet future needs. The County also concluded that the current 911 Center in the basement of the Administration Building was no longer adequate and should be moved to the Public Safety Training Building. In 1996, the County issued a Request for Proposals to hire an engineering consultant to 1) design both the new radio communications system and the new 911 Center, 2) assist the County in developing project specifications, acquiring necessary property and hiring contractors, and 3) act as the County's project manager to ensure that the ultimate system and 911 Center meets the County's needs. In September of 1996 the Board awarded the contract to RCC Consultants, Inc. and authorized the County Administrator to execute a contract for Phases I and II of the three-phase project. Phase III was not included because funding was not available at the time for Phase III. (Continued) Robert L. Eanes, ~. /- ' ' Attachments: IZl Yes ~ No Title: Assistant to County Administrator 0407:23564.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary. of Information: RCC has now completed Phase I (a review of the County's communication system needs, pre-design work for the new Communications Center, and the development of cost estimates for the new system) and Phase II (the design of the new communications system and the Communications Center and procurement of vendors to construct the system and the Center). In Phase III, RCC will manage the construction of the Center and the system, perform all system testing, and obtain federal regulatory approval. The total for all three phases is $1,600,953. The Phase III portion is $852,953. Staff recommends that the Board authorize the County Administrator to execute a contract with RCC for Phase III subject to approval as to form by the County Attorney. Budget and Management Comments Funding to complete the Emergency Communications System project includes debt financing as well as general fund revenues as adopted and planned in the FY1999 - 2003 Capital Improvement Program (CIP). The general fund revenues are comprised of the adopted Consumer utility tax amendment to include cellular phones and an increase to the 911 phone tax from $0.50 to $1.00. The $852,953 Phase III fee is within the budget established for these professional services. Funds are available and appropriated for execution of the contract for Phase III. The Board should note that the desired implementation schedule for the overall communications upgrade project is more aggressive than the financing plan presented in the FY1999-2003 CIP. The current implementation plan will require additional appropriations/cash in FY1999. While future year planned appropriations are sufficient to cover the estimated total project costs referenced in the CIP, a potential short term financing deficit has been identified. Budget and Management will participate in efforts to identify alternative solutions during the communications system proposal evaluation process. Preparer: ~~-Zt~ I~<~'"~ ,,~_/~~Title: Rebecca T. Dickson Director, Budget and Management 0407:23564.1 063 5" Meeting Date: July 29, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page W..of,~ Item Number: 8.C.'IO. Subject: Request for an Entertainment/Musical Festival Permit from the Chesterfield County Fair Association County. Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant a musical/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair subject to the attached conditions and adherence to staff recommendations. Summary_ of Information: The 85th annual Chesterfield County Fair ("Fair") will be held at the fairgrounds complex from August 28 through September 5, 1998. Because the Fair includes musical events, exNbitions and rides, the Fair Association must obtain a musical/entertainment festival permit from the Board. The Fair Association has subcontracted the responsibility for amusements and midway fides to Amusements of America, an experienced company that has satisfactorily performed the same service at the Fair in past years. (Continued) Preparer:~. ¢~ (cl.~ Title: County Attorney Steven L. Micas 1205:23546. Attachments: [] Yes · No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: In its application, the County Fair Association agreed that the following health and safety requirements will remain in effect during the Fair's operation: Two representatives of the Fair Association, with full authority to act on the Fair Association's behalf, must be present during all open hours of the Fair. A performance bond for site clean up and restoration in the minimum amount of $1,000, naming the County as obligee, must be provided by either the Fair Association or its sub- contractor, Amusements of America. Public telephones must be functioning during all hours that the Fair is open and while the Fair is being set up and taken down. Fair personnel must be assigned for regular and routine cleanup of public restrooms, pursuant to a written cleaning schedule which must be established and followed. Signed records must be maintained which establish that cleanups have been performed. Fair Association personnel and their subcontractors shall promptly comply with all County requests for action necessary to protect the County from liability for violations of any rights guaranteed by Constitutional, federal or state provisions by the Fair Association or its agents and employees. Fair Association personnel must properly dispose of cooking grease in accordance with the recommendations and regulations of the Health Department during and after the conclusion of the Fair. The plans for this year's Fair are consistent with plans approved by the Board in previous years. In the next two weeks staff will meet with representatives from the County Fair Association to confirm that the plans contain adequate measures to protect public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds and building and ride safety. Staff recommends the Board grant a music/entertainment festival permit subject to adherence to all staff recommendations. Staff will monitor compliance with the conditions of the permit prior to opening day, and for the duration of the Fair. 1205:23546.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: July 29, 1998 Item Number: 8.C.11. Su~ect: Approval of the July 10, 1998 Revised Edition of the Chesterfield County Airport Rules, Regulations and Minimum Standards Documents (Regulations and Standards) County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board approve the revisions to the Airport Rules Regulations and Standards at the County Airport. Summary of Information' This item requests Board approval for the Airport Rules Regulations and Standards. These documents, were originally approved by the Board on September 8, 1993. This document outlines County requirements for: - Safe aircraft operation and airport traffic. - Airport operators, leases, concessions, and minimum standards to conduct commercial aeronautical activities. - Access to the airport from private property in the Industrial park. The Regulations and Standards have been reviewed with the assistance of a professional aviation consultant, a document review team made up of airport customers, the Washington Airport District Office (WADO), the Virginia Department of Aviation (VDA) Airport Services Division, and the Chesterfield County Airport Advisory Board. More than 75 copies of the document were made available to the airport community for comment. The FAA and VDA strongly encourage the implementation of these documents. Since the County no longer has the right of "priority exclusive" to provide aeronautical services, this will help maintain a level playing field for commercial aeronautical activities. This document will ensure that all service providers compete on an equal basis and will serve to protect the County's future eligibility for Federal and State funding for ai~~~ Preparer: f~ Title: Director of Aviation Services J. Calabro Attachments' Yes -~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: July 29, 1998 Item Number: Summary. of Information: (Continued) Chesterfield County has executed several grant agreements with the Federal Government assuring that it will "maintain a fee and rental structure for the facilities and services being provided the airport users which will make the airport as self sustaining as possible under the circumstances existing at the particular airport, taking into account such factors as the volume of traffic and economy of collection". This obligation is restated in FAA Order 5190.6A, Airport Compliance Requirements. The revision and reestablishment of Airport Rules Regulations and Standards, encouraged by the 5190.6A, will assist the County in meeting this contractual obligation with the Federal Government. Recommendation: Staff recommends that the Board of Supervisors approve the July 10, 1998, edition of the Airport Regulations and Standards for the Chesterfield County Airport and authorize the implementation of these standards at the Airport. 067 Meeting Date: CHESTERFIELD COUWI ~ BOARD OF SUPERVISORS AGENDA July 29, 1998 Item Number: Page 8.C.12 Iofl Subject: Appropriation of additional Compensation Board revenue and expenditure and authorization for four additional positions. County Administrator's Comments: CountyAdministrator: BoardAction Requested: Appropriate $96,448 in additional Compensation board revenue and expenditure totaling $131,976 and approve creation of four additional positions. Summary of Information: The State Compensation Board bases staffing on the average daily population of the jail, which was reduced to 250 with the opening of the Pdverside Regional Jail. The Chesterfield County Jail has been holding an average daily population of 300 for the last 12 months. The population is based on pretrial, work release, work force, and the holding of inmates for the State. Based on these figures, the Compensation Board has approved the four additional correctional officer positions based on the average daily population in the Jail. Preparer: (~.~'~ [~)4./~,~ Title: Sheriff' Attachments: Yes No J# OCS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin(] Date: July 29. 1998 Number BudRet and Mana.qement Comments: This item requests Board approval to create four additional deputy positions in the Sheriff's Department. These positions have been approved by the Compensation Board based on the increase in the average daily population in the jail over the last year. Previous staffing had been based on an average daily population of 250, however the average daily population has increased to 300. Based on this, the Compensation Board has approved four additional positions. The FY99 Costs are as follows: Total State Revenue County Cost Salary $102,356 $84,988 $17,368 Benefits 29,620 11,460 18,160 Total $131,976 $96,448 $35,528 The Department is unable to absorb any additional costs within its established FY99 budget. If approved, staff will identify a source of funds at year-end in the FY99 budget to cover the cost of the county supplement for the positions. Preparer: c. t itle: Director, Budget & Mana,qement Rebecca T. Dickson 069 Meeting Date: July 29, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 8.C.13. Subject: Continuation of the Assault Diversion Grant County Admi.nistrator's Comments; County Administrator: Board Action Requested: The Board is requested to approve acceptance of $22,523 and appropriation of these funds to continue the Assault Diversion Program for Youth Offenders and transfer the local match in the amount of $22,523 from the VJCCCA grant. Summary of Information; In July 1995, the Department of Criminal Justice Services awarded funds to begin an Assault Diversion Program in Juvenile Probation as a Diversion Program for first time offenders. During the first three years 40? youth were served by the program. The continuation of the funding will enable Juvenile Probation to provide intervention for youth at the first offense through an educational program, individual and group counseling and family involvement. Transfer of funds from Virginia Juvenile Community Crime Control Act will provide the local match. Prepare~/-.~J ~tle: Deputy County Administrator Bradford S. Hammer Attachments: ~--q Yes No I# O70I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 29, 1998 Number Budget and Management Comments: This FY99 Assault Diversion Program request totals $45,046 ($22,523 in appropriation of additional grant funds anG $22,523 that will be transferred from an existing appropriation in the VJCCCA grant). This will be the fourth fiscal year that this grant award has been made. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Manaqement 4)71 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of .~ Meeting Date:July 29, 1998 Item Number: 8.C.14. Subject: Appropriation of Funds for ISTEA VI Grant for Virginia Civil War Trails - Western Campaign County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $130,000 in federal and local funds for the completion of ISTEA VI Virginia Civil War Trails grant and authorize the County Administrator to execute all necessary contracts, subject to approval of form by the County Attorney, to accept the grant. Summary of Information: Chesterfield County has served as the fiscal agent for the Virginia Civil War Trails ISTEA grants which have developed a Virginia civil war guided tour throughout the Commonwealth. Grant funds will be used to design and install signage, improve sites, and develop and distribute marketing materials used to promote the civil war trail in Virginia. To receive ISTEA funds, a local government must agree to serve as fiscal agent for the grant which is currently coordinated through the Metropolitan Richmond Convention and Visitors Bureau. Chesterfield County serves as the fiscal agent for these ISTEA grants. This grant includes $104,000 in federal funds and $26,000 in local funds from other organizations and local governments. No County matching funds are required to match these federal funds. Preparer~ f---g-'f---,¥-,~-~'~L.~-~--'-~le: Deputy County Administrator for Human Bradford S. Hammer Services Attachments: I Yes ~ No i')~/2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 29, 1998 Number Bud.qet and Mana.qement Comments: This grant, to promote the civil war trails in Virginia, will involve signage and site improvements in eight localities (Charles city, Cedar Bluff, Emporia, Floyd, Henrico, Gloucester, New Kent, and Saltville). As fiscal agent, Chesterfield County will administer the grant, though no County funds are involved. The County will not recover indirect costs from this grant. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Manaqement O?3 DAVID R. GEHR COMMISSIONER COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 FAST BROAD STREET RICHMOND, 23219 July 6, 1998 R. O. CASSADA PROGRAMMING AND SCHEDULING ENGINEER Mr. John F. Berry, Jr. The Virginia Civil War Trails 550 East Marshall Street Richmond, Virginia 23219 Dear Mr. Berry: Congratulations! Your application for funds in Virginia's Transportation Enhancement Program has been approved by the Commonwealth Transportation Board, for the Virginia Civil War Trails, in the amount of $104,000. The Board had a very difficult job making its selections this year, as there were many excellent applications and competition was keen. With $10 million available in federal funds, we received 136 applications requesting $44 million. A meeting will be scheduled with you in the near future to discuss the implementation of your project. Please do not spend any funds or initiate any phase of your project until after this meeting. Since these funds are federal funds, a formal federal authorization must be received before you start, and all federal guidelines must be followed. We. do not want to jeopardize federal participation because of a procedural error. Attached is a copy of an Administration Agreement for your review. Later, you will receive an agreement tailored to your specific project. We will be contacting you soon, and thank you again for your interest in Virginia's Transportation Enhancement Program. RET:afd attachment Sincerely, R. O. Cassada, P.E. State Programming and Scheduling Engineer WE KEEP VIRGINIA MOVING 074 AGREEMENT FOR DEVELOPMENT AND ADMINISTRATION THIS AGREEMENT, made and executed in triplicate as of this ~ day of ,199 , between the COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION, hereinafter called the "Department" and the , a political subdivision of the Commonwealth of Virginia, hereinafter called WHEREAS, the form of WHEREAS, the Department and expeditiously as possible and WHEREAS, the Department has adopted a Six Year Improvement Program for Fiscal Year 1997-98 through Fiscal Year 2002-2003 for streets and highways, which includes an allocation of funds for identified in the Enhancement Program portion 0fthe Six Year Improvement Program and designated as Project and Federal Project and referred to hereinafter as the "Project"; and WHEREAS, the estimated cost is _ for preliminary engineering,, for right-of- way/property acquisition and for construction; for a total of ; and WHEREAS, the Department has allocated in Federal STP Enhancement funds and said funds require a minimum 20% local match and any expenditures above the combined federal/local funds must be 100% local; and 's share of the project costs is expected to be provided in ; and desire to construct the Project as agrees to have the Project implemented within 48 months from the date funds are made a, vailable for the project. O75 NOW, THEREFORE, for and in consideration of the premises and mutual covenants and agreements contained herein, the pax'ties hereto agree as follows: 1. shall consult with, and act as the agent of, the Department in performing the preliminary engineering, right-of- way/property acquisition and construction phases of the Project, specifically including the following: a. Perform or in accordance with the provisions of the Virginia Public Procurement Acts contract with a consultant to perform the preliminary engineering, design and plan development necessary to award a contract for construction; and the administration, supervision and inspection of the construction of the Project through final acceptance, in accordance with Department and Federal Highway Administration procedures and policies, including settlement of any claims and disputes arising from the Project. b. Submit each phase of the work to the Department for review and approval as the project develops; allow Department personnel to inspect all phases of the project at all times. c. Prepare plans for the Project, including such items as general notes, references to specifications and standards, typical sections, drainage plans, stormwater management, erosion and sediment control methods, profiles, cross sections, summaries, and the like. accordance with Plans may be prepared in standards and format, provided the standards meet or exceed Department standards or.are approved by the Department. Prepare the appropriate environmental document as dictated by the National Environmental Policy Act · and Federal Highway Administration policy and procedures, and carry out ali functions necessary to clear the Project environmentally. Obtain all necessary Permits for the project. Locate potential contaminated and/or hazardous waste sites during the survey or early plan development stage. Discuss the presence of these sites and design alternatives with the Department. Once contamination is determined to exist, whether obvious or established through testing, _ shall notify the appropriate regulatory agency. Conduct detailed studies such as site characterization to determine the length of time required for clean-up and potential financial liabiIity for and Department. If the purchase of property is anticipated the first option is to pursue remediation by the property owner(s) through the appropriate agencies. If required, post a "notice of willingness to hold a public hearing" on the Project, conduct such a hearing, if necessary, in accordance with Department and Federal Highway Administration requirements and coordinate the Project with property owners in the Project area. Secure Department approval to advance to the right- of-way acquisition stage. Prerequisites include completion and approval of an environmental document and satisfaction of the public participation requirements. Prepare right-of- way/property acquisition plans for the Project and acquire title to all property needed for the Project in the name of by purchase or by eminent domain, if necessary. Abide by Titles 25 and 33 of the 1950 Code of Virginia, as amended, in the acquisition of rights-of- way/property for this Project and follow the policy and procedures outlined in Section 702.02 of the jo Department's Right of Way Manual, which are incorporated by reference. Provide relocation assistance to those whose property is acquired for the Project in conformance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. (49 CFR Part 24). Maintain ail appraisals, negotiation reports, relocation assistance files, closing statements, eminent domain records and the like for a period of three (3) years after finai disposition of the Project by the Federal Highway Administration. (Acceptance of final voucher). Coordinate and authorize utility relocations. Secure Department approval to advance to the construction stage. Prerequisites include certification that the right of way and easements have been acquired in accordance with the current FHWA directives; arrangements for the relocation of utilities; secured railroad agreements; secured environmental permits; etc. Procure a contractor to construct the Project, in conformance with applicable provisions of the 079 5 Oo Virginia Public Procurement Act. agrees not to award a construction contract to any bidder unless its bid is within seven percent (7%) of. cost estimate or is approved by the Department. agrees not to award such contract until the Commonwealth Transportation Board has accepted and approved the bid and the contractor. Department policy will govern the rate of participation for utility relocations and storm sewers. Submit any change orders to the construction contract to the Department's Resident Engineer for approval. Receive Department approval of any claims prior to settlement. Maintain accurate records of the Project and documentation of ali expenditures, identifying federally participating, federally non-participating, and in-kind contributions, on which reimbursement will be based. Make project documentation available for inspection and/or audit by the Department or the Federal government at any time. 080 ro so Submit to the Department's Resident Engineer no more frequently than monthly, a statement requesting reimbursement for the Federal share of the project's costs. The statement must identify and document federally participating and non- participating project expenditures to date. All preliminary engineering charges shall cease on the date the construction contract is awarded. The final billing shall be made on the basis of final actual costs, reconciling any difference with previously billed amounts. Agree to reimburse the Department 100% of all expenses incurred by the Department in the event that: · The project is canceled during any phase of the work; · Expenditures incurred are not reimbursed by the Federal Highway Administration due to the .'s failure to follow proper federal guidelines and/or the expenditures are found to be federally non-participating items; Expenditures incurred exceed the total 7 amount allocated in the Six Year Improvement Program. t. Maintain the project, or have it maintained in a manner satisfactory to the Department or its authorized representatives and make ample provision each year for such maintenance. The Department will coordinate with, cooperate with, and assist in implementing the Project, and specifically agrees to: a. bo Co Review each phase of the Project and respond inan expeditious manner to requests from Provide the necessary coordination with the Federal Highway Administration and other appropriate Federal and State agencies; provide assistance and guidance to relative to environmental documentation and coordination as is appropriate. Provide reimbursement i'o.r Project expenditures for the previous month or for the final billing, within thirty (30) days of receiving an acceptable statement from . The reimbursernent amount will be based on the Enhancement Project worksheet (example attached). 8 O SZ de Audit all project costs and records as required by the federal highway administration. Provide funding for the project pursuant to the Enhancement Program in the Department's Six Year Improvement Program. The maximum amount of Federal funds available for this project is agrees to comply with Title VI of the Civil Pdghts Act of 1964 and the Virginia Fair Employment Contracting Act, Sections 2.1-374 through 2.1-376 of the Code of Virginia (19.50), as amended. : agrees to comply with all applicable federb, l, state and local regulations and statutes when work is performed on the project ~/ith munic, ipal forces or its agent at project expense. agrees that prison labor will not be used for any purpose whatsoever on this project .... Nothing herein shall be construed as creating any personal liability on the part of any officer, employee, or agent of the parties, nor shall it be construed as giving any rights or benefits to anyone other than the parties hereto. This Agreement shall be binding upon the parties hereto, and their respective successors and assigns. Upon the execution of this Agreement by both parties, is hereby authorized to commence the preliminary engineering phase of the project. 9 088 This agreement may be modified with the mutual consent of the Department and 10. agrees to participate in the actual cost of this project understanding that basic federal and 's participation in the actual costs incurred in the preliminary engineering, right-of-way/property acquisition, and construction phases will be 80% and 20%, respectively; However, such ratio is subject to the limiting federal amount (*): Total Federal Estimated Cost Share* Proiect Description 's Share *Maximum amount of federal funds available for eligible project expenditures (limiting federal amount). lO 084 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers. ATTEST: CLERK EXECUTIVE APPROVED AS TO FORM: BY: ATTORNBY WITNESS: COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION BY: COMMISSIONER 1 1 0~5 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 29, 1998 Page ! of ~ Item Number: 8.C.15. Subject: Consideration of Request of Dunmar Properties, L.C. for Modification of the Airport Industrial Park Restrictive Covenants to Permit Dunmar to Erect a Chain Link Perimeter Fence County Administrator's Comments: County Administrator: ~/~ Board Action Requested: Approve modification of Airport Industrial Park restrictive covenants to permit Dunmar Properties, L.C. to erect a chain link perimeter fence subject to requirements set forth below. Summary_ of Information: Dunmar Properties, L.C. CDunmar'') has entered into a contract to purchase a 5.454 acre parcel located at 8100 Whitepine Road in the Airport Industrial Park. (See attached proposed site layout). Dunmar intends to lease the parcel to Dunmar Moving Systems, an agent of Allied Van Lines. Dunmar has requested that the County waive that portion of its restrictive covenants applicable to the Industrial Park that forbids chain link and perimeter fences, so as to permit Dunmar to erect a chain link fence in the rear of the parcel to protect its trucks and equipment. The request has been reviewed and approved by the County's Planning Staff and Department of Economic Development. The applicable restrictive covenants state that "[f]ences will be approved only for limited storage areas. Chain link and/or perimeter fences will not be permitted." The Board of Supervisors has the right under the restrictive covenants to waive, modify, alter or amend any of the covenants, conditions, and restrictions so long as such action does not reduce the overall quality of the property affected. Planning Staff recommends approval of Dunmar' s request because: (1) mo st of the proposed fence will not be visible from the road or adjacent properties; (2) Dunmar has agreed to further reduce the fence's visibility by using black vinyl coated fabric upon the fence and painting supporting members of the fence black as indicated on the attached proposed site plan layout; and (3) the fence will not reduce the overall quality of the parcel or the Industrial Park. The County Attorney recommends that if the Board approves this request, that, by such approval, Dunmar also be required to record an instrument in the land records of the County Circuit Court that reflects the Board's decision and minutes in approving this modification of the restrictive covenants for the subje~l. . Preparer: ( '3'~ ~a.x._t,,~,._.~ , ~/~/W. (0o<3 Title: County Attorney Steven L. ~cas ~ 914(05):23294.1 A~ac~ents: I Yes D No P I~oP0~ED 0 0~? Meeting Date: July 29, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of I Item Number: 8.C.16.a. Subject: Set a Public Heating to consider Amending the County Code to increase the Fine for Improper use of Parking Spaces Reserved for Persons with Disabilities. County_ Administrator's Comments: County Administrator: Board Action Requested: Set a Public Hearing on August 26, 1998 to consider amending the County Code to increase the fine for improper use of parking spaces reserved for persons with disabilities. Summary of Information: The 1997 General Assembly changed the State Code to require localities to impose a minimum fine of $100 for the improper use of handicapped parking spaces. Under the new law, the maximum fine a locality may charge for such a violation is $500 per occurrence. Under the existing County ordinance, the fine for improper use of a parking space reserved for a person with disabilities is $25. Staff recommends that the Board increase the fine for such violations from $25 to $100. In FY97/98, the police department issued 1275 parking tickets with 310 parking tickets (24%) for violating the County's ordinance against improper use of disabled parking spaces. Funds generated from parking fines are retained by the County. The Police Department supports this change. Staff recommends that a Public Hearing be set for August 26, 1998 to consider amending the County Code to reflect the higher fines required by State law. Preparer: ~J ~)~ (~ Title: County Attomey Steven L. Micas 1205:23573.1(23580.1) Attachments: lYes V1No 1# ~'~ I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 13:41 RELATING TO UNLAWFUL PARKING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-41 of the Code of the County 0f Chesterfield, 1997, as amended, is amended and reenacted to read as follows: Sec. 13-41. Unlawful parking generally. 000 (c) It shall be unlawful for any person to park a motor vehicle in violation of the provisions of this subsection (c). Any person who receives written notice from a police officer that he has committed the offense set forth in this subsection (c) may waive his right to appear and be formally tried for the offense. The waiver shall be effective when the person (i) voluntarily pays,~.,.,,,,'~"~ $100.00 to the county treasurer's office within five days after receipt of the notice or (ii) voluntarily places ~"~ ^^ ~,,~.v,, $100.00 in the reply mail envelope on which the notice of violation is printed and mails it to the county treasurer's office so that it is postmarked within five days after receipt of the notice. Such person shall not thereafter be required to appear before the general district court for trial upon the charge set forth in such notice. Such offense shall include parking a vehicle: In a parking space reserved for the handicapped on public property or at privately owned shopping centers and offices. The provisions of subsection (c) shall not apply to (i) any handicapped person possessing and properly displaying disabled parking license plates, organizational removable windshield placards, permanent removable windshield placards, or temporary removable windshield placards issued by the state department of motor vehicles under Code of Virginia, § 46.2-731, or any other person transporting a handicapped person displaying such plate or placard; or, (ii) any disabled veteran driving a motor vehicle displaying disabled parking license plates issued under Code of Virginia, § 46.2-739(B), or any other person transporting a disabled veteran in a motor vehicle displaying such license plates. 000 (2) That this ordinance shall become effective immediately upon adoption. 1205:23580.1 1 Meeting Date: July 29, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Item Number: 8.C.16.b. Subject: Set a Public Hearing to Consider Amending the County Code to Delete a Requirement for Dangerous Dog Owners to have $50,000 in Liability Insurance for Dog Bites. County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Recommend Public Hearing for August 26, 1998. Summary of Information: In August, 1997, the Board adopted an amendment to the County's dangerous and vicious dog ordinance to require owners of dangerous dogs to have $50,000 in "dog-bite" liability insurance coverage. The liability insurance requirement was authorized by the General Assembly in 1997. A dog can be declared dangerous if it has bitten or attacked a person or other pet. Of the 16 dogs declared dangerous since the County originally adopted this ordinance in 1993, 6 dangerous dogs remain in the County. Of these 6 dog owners, 4 have provided proof of insurance, one is in the process of renewing his registration and one will have to renew in November. Bennett Renshaw of the Clover Hill District owns a dog that has been declared dangerous by the Animal Warden. He is currently' in compliance with all of the dangerous dog requirements such as: Confine the dog indoors or in a locked structure; Post the residence with "dangerous dog" warning signs; Notify the animal warden if the animal is loose, bites a person or is sold or moved; and Spray or neuter the dog; (adopted August, 1997) Preparer: ~cas / -continued- ~ Title: County Attorney 1014:23598.1 Attachments: ~Yes [] No l# ,)9o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: However, his insurance company has refused to renew his current homeowner's policy because of the dog and he has been unable to find another company willing to insure him. The County's Risk Management department has also been unable to find an insurance company willing to write a new policy for this situation. Therefore, in order to remain in compliance with the County's ordinance, Mr. Renshaw would have to give away his dog, put his dog to sleep or move out of the County. He has written to the Board members and his General Assembly representatives asking that this insurance requirement be eliminated. (See attached letter) Mrs. Humphrey has asked that the Board consider deleting the insurance requirement. (See attached ordinance) The Police Department believes that there should be some funds available for future victims who are bitten by dangerous dogs. If the Board adopts this ordinance amendment, the Police Department requests that the Board consider including a legislative item in its 1999 program requesting the General Assembly to permit localities to require a dangerous dog owner to post another form of monetary coverage, such as a bond, to protect future victims in the event that the owner cannot obtain liability insurance. 23598.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CI-[ESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 4-24 RELATING TO DANGEROUS OR VICIOUS DOGS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 4-24 of the Code of the County of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 4-24. Control of dangerous or vicious dogs. 000 (e) All certificates or renewals required under this section shall only be issued to persons 18 years of age or older who present satisfactory evidence (i) of the animal's current rabies vaccination, (ii) that the animal is and will be confined in a proper enclosure, or is and will be confined inside the owner's residence, or is and will be muzzled and confined in the owner's fenced-in yard until the proper enclosure is constructed; and (iii) that the animal has been neutered or spayed -~-~ "~--~ ~' .... ' .......... '--- ':-~-:':~-- ' ~-~ ' .... ~^ ..... In addition, no owner shall be issued a certificate or renewal unless he presents satisfactory evidence that (i) his residence is and will continue to be posted with clearly visible signs warning both minors and adults of a dangerous dog on the property and (ii) the animal has been permanently identified by means of a tattoo on the inside thigh or by electronic implantation. OOO That this ordinance shall become effective immediately upon adoption. To: Renny Bush-Humphrey, Matoaca District, Chairman Art Warren, Clove[' Hill District Harry Daniel, Dale District Jack McHale, Bermuda District Ed Barber, Midlothian District Lane B. Ramsey, County Administrator From: Bennett N. Renshaw 8112 Babbler Lane Richmond, Va. 23235 (8O40 675-O679 July 7, 1998 Dear Board of Supervisors, Chesterfield County, As per my conversation with Mrs. Bush-Humphrey today, I am enclosing a copy of a letter that I have sent to Senator John Watkins, Delegates Sam Nixon and Frank Hargrove Sr, Anne Brooks at the Office of the Insurance Commissioner and Art Warren. This letter is a brief summary of my struggle to comply with the County's Dangerous and Viscous Dog ordinance; in particular, the 9th criteria requiring a $50,000 liability insurance policy to cover dog bites. It is my understanding that this matter will-be raised at the July 29th public hearing and I wanted you. all to have a copy of the letter that I have sent to my state representatives. Please feel free to contact me at the above address or phone number if you have any questions. Sin~cerely, Bennett Nr R~nshaw 093 To: Senator John Watkins P.O. Box 163 Midlothian, Va. 23113 From: Bennett N. Renshaw 8112 Babbler Lane Richmond, Va. 23235 (804) 675-0679 June 29,1998 Dear Senator Watkins, As per our conversation on June 23, I am writing this letter to detail my dilemma regarding the recently adopted state law governing dangerous and viscous dogs. My wife and I live in Chesterfield County and unfortunately had our dog declared dangerous by the same because of an incident this past March. We have complied with every criterion for this new law except for the one requiring a $50,000 liability policy to cover dog bites; the only reason that we have not complied is because we cannot find any agency to wdte this policy. Our own homeowners policy carder (USAA) refused to renew our existing policy because of the dog. Indeed, I have talked with several insurance companies, brokers, and agents from Virginia and several other states and they all tell me the same thing; nobody will wdte this policy: I haye explored every avenue to resolve this situation, including giving the dog to a police/sheriff's office, a federal agency and even the military. None of them want her because she is female and they only use male dogs or the particular outfit does not accept donation dogs. I have looked for a home for her via the Intemet, again to no avail. The 0nly options are to move or put the dog down, and both are highly unacceptable to my wife and me. Consequently, I spoke with an employee at the office of the State Commissioner for Insurance and she said that there was nothing that they could do to help. I have also spoken to Delegate Hargrove's office and Delegate Nixon's office and was told essentially the same thing that you told me; not much can be done until the next session of the General Assembly. I am a law-abiding constituent who has unfortunately come across a law that is impossible to comply with, not because of intention but for reasons beyond my control. I believe that all of the other qualifications and stipulations about owning a "dangerous" dog are fair and sensible, yet it seems like an oversight to include cdteda that cannot possibly be met. Your help with this matter would be greatly appreciated, thank you in advance for you attention. Sincerely, cc: Del. Sam Nixon Del. Frank Hargrove Sr. Anne Brooks, Office of the Insurance Commissioner Art Warren, Chesterfield County Board of Supervisors Bennett N. Renshaw CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: July29, 1998 Item Number: 8.C.17. Subject:, Adoption of Resolutions Supporting Road and Rail Industrial Access Funding for James River Industrial Center, Transfer of Funds, and Set Date for Public Hearing to Consider Appropriation of $1,395,000 in VDOT and Developer funds for the Industrial Access Project County_ Administrator's Comments: County_ Administrator: Board Action Requested: The Board is requested to 1) adopt the attached resolutions asking the Virginia Department of Transportation (VDOT) and Virginia Department of Rail and Public Transportation (VDRPT) to approve road and rail industrial access funds for the James River Industrial Center, 2) transfer $5,000 for a capital investment surety, and 3) set a public hearing for August 26, 1998, to consider the appropriation of $1,395,000 in VDOT and developer funds for the industrial access project. Summary of information: Reynolds Real Estate Ventures ("Reynolds") has advised the County of its intention to develop a n~w industrial park, James River Industrial Center, off of Coach Road (see Attachment A). Reynolds has asked the County to seek VDOT and VDRPT industrial access funds so that an access road and rail spur can be constructed to serve the park. ROAD ACCESS Under the VDOT Industrial Access program, the County can receive up to $300,000 in unmatched VDOT funds (10% of the qualifying capital investment up to $3,000,000) for the construction of industrial access roads. The County may request up to $150,000 in supplemental funds (5% of the capital investment above $3,000,000) (Continued on next page) Preparer: "RT[McCra~ken agen 3 5 8 Title: Director of Transportation Yes ~-~ No 095 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) provided the funds are matched on a dollar-for-dollar basis from other than VDOT funds. Before VDOT will authorize the industrial access funds, the qualifying capital investment must be under construction or the County must provide VDOT a surety bond guaranteeing that the investment will occur within three years of the Commonwealth Transportation Board's allocation of the industrial access funds. VDOT funds can only be used for engineering and access road construction. Right-of-way acquisition and utility adjustments must be financed from other than industrial access funds. The County usually requests developers to prepare construction plans and environmental studies, donate right- of-way, and provide a capital investment surety for new industrial access roads. The County or developer pay the cost for utility adjustments and provide the matching funds. Either VDOT or the County will construct the road depending on the specifics of each request. To adequately serve the proposed park, a section of Coach Road may have to be reconstructed, a section of Reymet Road may have to be relocated, and a new site access road will have to be constructed. These improvements are expected to cost approximately $1,400,000. Reynolds has indicated it expects to develop sufficient qualifying capital investment in the park within three years to justify the maximum VDOT industrial access fund allocation. Reynolds has agreed to provide $150,000 for matching funds, a yet to be determined amount of unmatched funds, and a $450,000 surety guaranteeing the County the capital investment will be made within VDOT' s three year time limit. The amount of unmatched funds provided by Reynolds will cover the balance of the project cost, staff is using $945,000 for budgeting purposes, or the scope of the improvements will be reduced to equal the funds provided by Reynolds. The Reynolds payments and surety must be provided to the County prior to the Board's award of a construction contract for improvements. The County will provide VDOT a capital investment surety. The surety will cost the County approximately $5,000. Reynolds has agreed to prepare the road construction plans, dedicate the right-of-way necessary for the access road, and be responsible for all utility adjustments and the wetland and cultural resource mitigation for the project. Some "off-site" right-of-way may be necessary in order to relocate Reymet Road and improve Coach Road. If Reynolds is unsuccessful in acquiring the "off-site" right-of-way they may need the County to acquire the right- of-way using condemnation if necessary. Reynolds has agreed to pay all the costs of the "off-site" acquisition. RAIL ACCESS Under the VDRPT rail industrial access program, the County can receive no more than $300,000 in any fiscal year. The amount of funds allocated to a project shall not exceed 15 percent of the capital outlay of the business. No more than $100,000 of unmatched funds will be provided for any one project. No more than $50,000 in VDRPT matched funds will be provided for the project if matched by the recipient (County, business, economic development department or railroad). Rehrig International, one of the companies being recruited for the industrial park, expects to be the recipient of the rail funds on this project and will provide the matching funds. The County will need to pass the attached resolution supporting their request for rail funds. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary. of Information: (Continued) RECOMMENDATION: Staff recommends that the Board take the following actions: Adopt the attached resolutions requesting VDOT and VDRPT to approve industrial access funds for the James River Industrial Center. The "road" resolution guarantees VDOT that the necessary right-of-way and utility adjustments will be provided at no cost to VDOT and that the County will provide the required surety. Transfer $5,000 from the Industrial Access Account to the project for the County's cost to acquire a Capital Investment Surety. Set August 26, 1998, as the public hearing date to consider the appropriation of $1,395,000 ($450,000 in anticipated VDOT reimbursements and $945,000 in anticipated developer reimbursements for the construction of the access road and right-of-way acquisition). Authorize the County Administrator to enter into the necessary County/VDOT/VDRPT/Developer construction/right-of-way acquisition agreements/contracts, permits, and surety agreements, acceptable to the County Attorney, in order to have the access road and rail spur constructed. Authorize staff to acquire "off-site" right-of-way for the project, using condemnation if necessary, with Reynolds paying all acquisition costs. 6. Authorize staff to advertise a road construction contract for the access road. District: Bermuda CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetine Date' Julv 29. 1998 Number Bud.clet and Manaqement Comments: This request for appropriation of $1,395,000 in developer contributions and VDOT reimbursement will require a public hearing to be held. The balance in the Industrial Road Access Account is $825,000; transfer of $5,000 for the cost of a surety bond will leave a balance of $820,000. Preparer: Rebecca T. Dickson Title' Director, Bud,qet & Manaqement WHEREAS, Reynolds Real Estate Ventures plans to construct a new industrial park, James River Industrial Center, off of Coach Road and Reymet Road; and WHEREAS, the property on which the park will be located may require the reconstruction of a section of Coach Road (Rome 614), the relocation of a section of Reymet Road (Route 608) and construction of a new site road connecting to Coach Road; and WHEREAS, sufficient qualifying capital investment is expected to occur, within three (3) years of the Commonwealth Transportation Board's allocation of funds for the construction of adequate access to the property, to satisfy VDOT'S capital investment requirements; and WHEREAS, Chesterfield County hereby guarantees that the necessary right-of-way and utility adjustments for the park access will be provided at no cost to the Virginia Department of Transportation. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby requests the Commonwealth Transportation Board to provide industrial access funding to construct an adequate access to the James River Industrial Center. AND, BE IT FURTHER RESOLVED, that the Chesterfield Board of Supervisors hereby agrees to provide a surety acceptable to VDOT, to guarantee sufficient qualifying capital investment will occur within three years of the Commonwealth Transportation Board's allocation of industrial access funds for the access road. AND, BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors hereby agrees that the new roadway so constructed will be added to and become a part of the Secondary System of Highways. WHEREAS, Rehrig International ("Rehrig") has expressed its intention and desire to the Chesterfield County Board of Supervisors to locate its business operation in Chesterfield County; and WHEREAS, Rehrig's operation will require rail access, and WHEREAS, Rehrig has reported to the County their intent to apply for the maximum industrial access railroad track funds allowable from the Commonwealth of Virginia's Department of Rail and Public Transportation Department, and WHEREAS, Rehrig has requested that the Board of Supervisors provide a resolution supporting its application for the funds. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby endorses and supports the application of Rehrig for the maximum allowable industrial access railroad track funds. AND, BE IT FURTHER RESOLVED, that the County hereby makes known its desire and intent to assist Rehig in their effort to obtain the maximum financial assistance from the Commonwealth Transportation Board in locating its business in Chesterfield County. t00 JAMES RIVER INDUSTRIAL CENTER BUDGET ACCESS ROAD PRELIMINARY ENGINEERING ENVIRONMENTAL / CULTURAL RESOURCE STUDIES RIGHT-OF-WAY - UTILITY ADJUSTMENTS ACCESS ROAD CONSTRUCTION CONSTRUCTION CONTINGENCY CONSTRUCTION ENGINEERING MITIGATION CAPITAL INVESTMENT SURETY COST TOTAL * DEVELOPER RESPONSIBILITY ESTIMATED COST $0' 0* 0* 0* 1,203,000 120,000 72,000 0* 5~000 $1,400,000 CAPITALINVESTMENTSURETY DEVELOPER $450,000 ACCESS ROAD REVENUE VDOT UNMATCHED VDOT MATCH COUNTY MATCH (IAF) DEVELOPER MATCH DEVELOPER UNMATCHED COUNTY CAPITAL INVESTMENT SURETY COST (IAF) 300,000 150,000 0 150,000 795,000** 5,000 TOTAL 1,400,000 ** Preliminary estimate, actual amount to be determined after bids are received. Project scope will be reduced to match funding provided by VDOT and developer. RAIL ACCESS REVENUE VDRPT UNMATCHED VDRPT MATCH REHRIG MATCH COUNTY TOTAL $100,000 50,000 50,000 0 $200,000 7/22/98 A'H'ACHMENT 'A' '1.0:~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 Item Number: 8.C.18. Subject: Resolution of Support for Naming Route 288 the James River Parkway County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to adopt a resolution supporting the Commonwealth Transportation Board naming Route 288 the James River Parkway. Summary of Information: Senator Watkins has suggested that Route 288 be named the James River Parkway. The Code of Virginia authorizes the Commonwealth Transportation Board to name state highways. VDOT has advised the County that they support Senator Watkins proposal and has asked the Board to support it as well. Recommendation: Staff recommends that the Board adopt the attached resolution supporting the Commonwealth Transportation Board's naming Route 288 the James River Parkway. District: Countywide Preparer: Attachments: Agen357 Yes Title: Director of Transportation No . .03 WHEREAS, the completion of Route 288 will help reduce traffic congestion, promote economic development, and help improve air quality for the region; and WHEREAS, Route 288 will provide a major new transportation link connecting all localities in the region; and WHEREAS, the Commonwealth Transportation Board has the statutory authority to name state highways; and WHEREAS, a suggestion has been made that Route 288 should be named the James River Parkway. NOW THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors supports the Commonwealth Transportation Board naming Route 288 the James River Parkway. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ! of I AGENDA Meeting Date: July 29, 1998 Item Number: 8. C. 19. Subject: Consideration of an agreement with the Chesterfield County School Board for the use of school buses for programs conducted by the Department of Parks and Recreation. County_ Administrator's Comments: County Administrator: ~~~lL~ Board Action Requested: Authorize the County Administrator to execute the agreement in a form approved by the County Attorney. Summary of Information: Under state law, local school boards may agree to provide for the use of school buses by the County for public purposes. Historically, the Department of Parks and Recreation has utilized school buses to transport participants in various summer progrmns and camps. In addition, school buses are used by Parks and Recreation for various historical programs held periodically at Henricus and Dutch Gap. The Department of Parks and Recreation reimburses the School Board for mileage and driver expense. The cost has averaged $5,900 annually over the past three years. The proposed agreement would formalize this arrangement and include language required by the state enabling legislation. Representatives of the School Board and the Department of Parks and Recreation have been involved in the drafting process and support the agreement. No additional funding for personnel or equipment is anticipated as a result of entering into this agreement. It is requested that the Board authorize the County Administrator to execute the agreement on behalf of the County. Steven L. Micas 1314:23549.1 Attachments: I Yes [] No [ I AGREEMENT This Agreement, effective July 1, 1998, by and between the CHESTERFIELD COUNTY SCHOOL BOARD ("School Board"), and CHESTERFIELD COUNTY, VIRGINIA ("County"), as authorized by the Chesterfield County Board of Supervisors at their regular meeting of July 29, 1998, provides as follows: 1. Pursuant to Virginia Code § 22.1-182, the School Board agrees to provide for the use of school buses for public purposes by the County's Department of Parks and Recreation, including, but not necessarily limited to, the activities set forth on Attachment 1 to this Agreement. 2. The County agrees to reimburse the School Board in full for the proportionate share of any and all costs, both f'~ed and variable, incurred by the School Board attributable to the use o£ the buses pursuant to this Agreement. 3. To the extent permitted by applicable law and the Constitution of the Commonwealth of Virginia, the County shall indemnify and hold harmless the School Board from any and all liability by virtue of the use of school buses pursuant to this Agreement. 4. The County acknowledges that under Virginia Code § 22.1-183, a school bus licensed in the Coramonwealth of Virginia cannot be operated on the public highways of the Commonwealth for the purpose of transporting persons other than school personnel, school children, or elderly or mentally or physically handicapped persons, unless the letters of identification and the school bus traffic warning lights on the front and rear of the school bus are covered with some opaque detachable material. The County agrees that it shall comply with Virginia Code § 22.1-183 when utilizing school buses for public purposes as authorized by this Agreement. 5. The term of this Agreement shall be from July 1, 1998, through June 30, 1999. CHESTERFIELD COUNTY SCHOOL BOARD BY: TITLE: CHESTERFIELD COUNTY, VIRGINIA By: Lane B. Ramsey County Administrator APPROVED AS TO FORM: Assistant County Attorney 1314:23460.1 2 106 Attachment 1 Summer Day Camps 2. 3. 4. 5. 6. 7. 8. 9. 10. Huguenot Park Salem Church Middle School Reams Road Elementary School Ettrick Elementary School Bellwood Elementary School Bensley Elementary School Chalkley Elementary School Harrowgate Elementary School Camp Chesterfield Summer Adventures Community_ Based Teen Centers 2. 3. 4. Greenfield Teen Center Meadowbrook Teen Center Clover Hill Teen Center Ettrick Teen Center Henricus/Dutch Gap Variety of historical programs throughout the year. Approximately 4-5 programs annually. 1314:23565.1 .07 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29~ 1998 Item Number: 8.c.20. _ Subject: Consideration to allocate from the Utility Inducement Fund an amount not to exceed $350,000.00 to pay for water and wastewater lines to be extended onto the Reynolds Real Estate Ventures property located at 10001 Coach Road. County Administrator's Comments: County Administrator: Board Action Requested: Approval to use Utility Inducement Funds not to exceed $350,000.00 to extend water and wastewater lines to serve industrial property south of Willis Road at Coach and Reymet Roads, and to waive the requirement that the County's share of the total cost does not exceed 75%. Summary of Information: The County has adopted the Utility Inducement Program to fund the extension of water and sewer lines for significant economic development projects. The program criteria requires that the County's share of the total cost of extending utilities does not exceed 75%, and that taxes generated from the industry(s) during the first three years of operation in Chesterfield must meet or exceed the County's cost for the utility extension. A qualified developer intends to purchase approximately 25 acres of land and build a 308,000 square foot manufacturing facility for Rehrig International. This operation will employ 500-600 people. The required water and sewer improvements will also serve the remaining 500+ acres available for future development and allow for increased marketability of this prime rail-served industrial property. The revenue anticipated from the Rehrig project alone is projected to readily meet the repayment requirements of the Utility Inducement Program. / Gary R. 1V~ aren Attachments: I Yes ~ No agi8jl 1/erk Title: Director, Economic Develo )ment CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: July 29~ 1998 Item Number: 8.c.21. Subject: Request that the Board of Supervisors Authorize Parks and Recreation to File Application for Variance Request on Behalf of James River High School Sports Booster Club for an Electronic Scoreboard County Administrator's Comments: County Administrator: Board Action Requested: Authorize Parks and Recreation to file application for variance request on behalf of James River High School Sports Booster Club for an electronic scoreboard. Summary of Information: The Parks and Recreation Department has been working with the James River High School Sports Booster Club to install an electronic scoreboard at the varsity baseball field. Parks and Recreation has agreed to assist with all permit applications. A variance is necessary as the Boosters Club desires to install an electronic scoreboard that exceeds the County's zoning ordinance with regard to height and size. The height of the scoreboard will be 14 feet and the ordinance allows eight (8) feet. The size of the scoreboard will be 80 square feet and the ordinance allows 64 square feet. All costs associated with the purchase and installation of the electronic scoreboard will be the responsibility of the Sports Booster Club. Mr. Steve Chaplin will be present to represent the Booster Club. Staffrecommends that the Board of Supervisors authorize the application for variance request. Preparer: ~ ~~ Title: Michael Golden Director, Parks and Recreation Department Attachments: Yes No Meeting Date: - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 29, 1998 Item Number: Page! of ! Subject: State Road Acceptance County. Administrator's Comments: County Administrator: Board Action Requested: Summary. of Information: CLOVER HILL: Oak Hill Southshore, Section A MATOACA: Antler Ridge, Section 8 Fawn Creek, Section 2 Pypers Pointe, Section 1 Preparer: Attachments: Richard M. M~c,L~fish, P.E. Yes ~-] No Title: Director, Environmental Engineering I TO: Board of Supervisors FROM: Depammnt of Environmental Eng/neering SUBJECT: State Road Acceptance - OAK I-lll J, DISTRICr: CLOVER I~ l, MFErlNG DATE: July 29, 1998 ROADS FOR CONSIDERATION: GREY OAK DR OAKFORD CT Vicinity Map: OAK HII I. TO: Board of Supervisors FROM~ Depammnt of Environnmtal Engineering SUBJECT: State Road Acceptance - SOUTHSHORE, SEC. A DISTRICT: CIDVER I411 I~ MF, F~TING DATE: July 29, 1998 ROADS FOR CONSIDERATION: SOLrlHSHORE CT SOUTHSHORE DR SOUTHSHORE RD Vicinity Map: SOUTHSHORE, SEC. A TO: Board of Supervisors FROM: Depamnent of Environnmtal Engineering SUBJECr: State Road Acceptance - ANTI' ER RIDGE, SEC. 8 DISTRICT: MATOACA MEb-JFING DATE: July 29, 1998 ROADS FOR CONSIDERATION: FLAG TAIL DR WHIRLAWAY DR WHIRI~WAY MW Vicinity Map: ANII~ER RIIX3E, SEC. 8 TO: Board of Supervisors FRO1V~ Depmtn'ent of Environmental Engineering SUBJEL~: State Road Acceptance - FAWN CREEK, SEC. 2 DISTRICT: MATOACA ~G DATE: July 29, 1998 ROADS FOR CONSIDERATION: BROCKET DR FALINE CT SALTEN CT Vicinity Map: FAWN CREEK, SEC. 2 CAMOUFLA SAL' 'rtxtuced by Chesterfield County GIS TO: Board of Supervisors FROM: Depammnt of Enhrommntal Engineering SUBJECT: State Road Acceptance - PYPERS POINTE, SEC. 1 DISTRICT: MATOACA MEF;TING DATE: July 29, 1998 ROADS FOR CONSIDERATION: CORTE CASTLE RD PYPERS POINTE DR Vicinity Map: PYPERS POINYFo SEC. 1 'educed by Cl~fi¢ld County Gig Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 29, 1998 Page Item Number: $. ¢. 23. x of_L Subject: Additional School Grants for FY1999 County Administrator's Comments: CountyAdministrator: BoardAcfion Requested: The School Board requests the Board of Supervisors appropriate $55,820 to the Instruction appropriation category in the School Grants Fund for the current fiscal year for the three additional grants described below. Summaryoflnformation: Chesterfield County Public Schools (CCPS) receives various grants that are approved during the annual budget process. The school division also applies for other grants during the year that can be used to enhance the current instructional program. Also, other grant funding is sometimes received after the school year begins. CCPS has received approval for three new grants that need to be appropriated by the Board of Supervisors at this time. No local matching funds are required for any of these grants. These three grants require an appropriation increase of $55,820 to the Instruction appropriation category in the School Grants Fund. Preparer: xJ. xlam ~. ~osner, / ' Attachments: Yes [--] No Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Summer 1998 JTPA/CATC $34,885 CCPS assists the Capital Area Training Consortium (CATC) in developing and operating an in-school youth program during the summer for ages 14- 21 designed to provide the Job Training Partnership Act (JTPA) eligible students with various services, including, but not limited to: 1) 2) 3) opportunities for work experience for youth needing such experience before entering the labor force; job placement assistance to help students find and retain part- time jobs in the community; and, counseling designed to keep at-risk youth in school and focused on improving academic performance and planning for entering the work force. CCPS has received approval from the State Department of Education for a grant in the amount of $34,885. The funds will be used to hire temporary instructional personnel (two teachers, an instructional aide, a nutrition coordinator, and a program coordinator) and provide transportation services and operating supplies needed to run this vocational program during the summer of 1998. Project EXIT (Ensuring Excellence In Transition) 16,250 The school staff, the staff from the Department of Rehabilitative Services, and the Community Services Board have worked collaboratively to provide appropriate transition services to students with disabilities. The combined staff have identified the need to develop systematic services for students with significant challenges. Several needs' assessment meetings were conducted to identify procedures and processes needed to prepare students with significant challenges for competitive employment. The purpose of this project is to provide a continuum of job training opportunities that lead to competitive employment for students with behavioral and cognitive challenges. The following objectives were developed through the collaborative efforts of representatives from the Community Services Board and the Department of Rehabilitative Services: 1) 2) improve the capacity of teachers to teach students to acquire and maintain work behaviors and problem solving skills within the school environment; establish corporate school-business partnerships to provide continued training that allows for the generalization of work behaviors and problem solving skills to the work site; and, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) 3) collaborate with the Department of Rehabilitation and the Community Services Board to provide appropriate supports to include on the job training, job coaching, and job monitoring to assist students to get and keep a job. This project will be funded over two years, the first year funded at $10,800 and the second year funded at $5,450. The first year will focus on training selected teachers to provide intensive job preparation services to at least 10 students scheduled to exit school in 1998-99. The first year will require some consulting services as well as the need to develop and print business marketing packets and teacher training packets. The second year will continue teacher training in this area. Early Childhood/Autism - MCD Grant 4,685 A team from the School Board Special Education Department received an MCD award of $4,685 to create a classroom that is specifically designed for young children who exhibit characteristics and patterns of development consistent with autism. The special education team will focus on developing communication skills and addressing sensory needs that will allow the creation of a model classroom that demonstrates best practice in Chesterfield County. This project began at the beginning of the 1997-98 school year with the establishment of a focus group to study services for young children with autism. Through research, site visits, and discussions with experts in the field, the team developed a proposal for a demonstratior classroom to be established in the 1998-99 school year. Once an evaluation of the progress of students receiving services in the program is complete, the team will make a determination regarding the continuation of this classroom for the following school year. The tea~ hopes to see this class as an integrated part of the continuum of services for young children with autism in Chesterfield County and as part of the larger system of services for young children in the County with special needs. The funds will be used to purchase supplies and special equipment designed to be used for communication purposes. 117 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 29, 1998 Namber Bud.qet and Manaqement Comments' On July ~4, 1998 the School Board approved a resolution to request that the Board of Supervisors appropriate $55,820 in additional grant funds awarded to the School Board to the Instruction appropriation category. Rebecca T. Dickson Title: Director, Budget & Management Attachment A Memo//84 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, July 14, 1998, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S., Chairman Dianne E. Pettitt, Vice-Chairman Elizabeth B. Davis Marshall W. Trammell, Jr. Thomas L. Wootton, Jr. RESOLUTION On motion of Mr. Trammell, seconded by Mrs. Davis, the School Board requests the Board of Supervisors to approve changes to the Instruction appropriation category in the School Grants Fund by $55,820 for the following grants: Grant/Funding Source Summer 1998 JTPA/CATC (Federal) Project EXIT (State) Early Childhood/Autism-MCD Grant (local) Total Increase to Instruction appropriation category Amount $34,885 16,250 4,685 $55,820 a copy teste William C. Bosher, Jr., S '"'"'~ o a r d )erlntendent 119 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page t of I Meeting Date: July 29, 1998 Item Number: 8.¢. 24. Subject: Apprepriatien ef $300,000.00 for the Ceach Road Water Line Project County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors appropriate $300,000.00 for the Coach Road Water Line Project. Summary of Information: The current Capital Improvement Program includes the Coach Road Water Line Project in FY2000. Rehrig International is interested in locating a facility on a site on Coach Road. The schedule for the project requires that water be available to the site by March, 1999. In order to meet this schedule it is necessary to move the water line construction project forward. Funds are available from Water Fund balance. Preparer: ~._~ ~i~ _~__.f' Title: Attacknnents: Yes No Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 29, 1998 Item Number: 8.c. 25. Su~ect: Award of construction contract for County Project #96-0171R, Buford Road Water Line Rehabilitation County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award the construction contract to Greg E. Jones Excavating in the amount of $579,776.69, authorize the appropriation of additional funds in the amount of $225,000, and authorize the County Administrator to execute the necessary documents. Summary of Information: The project consists of replacement of approximately 4800 L.F. of 10" A/C water line with 16" water line, 1,350 L.Fo of assorted smaller water line, and all associated appurtenances in Buford Road as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received eight (8) bids ranging from $579,776.69 to $1,203,704.00. The lowest bid was in the amount of $579,776.69 by Greg E. Jones Excavating. The County's engineering consultant, Timmons, has evaluated the bids and recommended award of the contract to Greg E. Jones Excavating. Preparer: Rgy E. ~o%i~on At tacbxaents: YesI INo Title: Assistant Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) A public meeting was held on April 22, 1997. In this meeting, citizens expressed concerns regarding the original proposed water line alignment and its potential impact on the community. Appropriate value added project enhancements in response to these concerns increased the original construction estimates. The low bid exceeds the existing appropriation and therefore, an appropriation of $225,~000 from fund balance is requested to cover this additional construction cost. Funds are available in the current C.I.P. # BUFORD ROAD WATER LINE REHABILITATION PROJECT #96-0171R OPOSED TERLINE ROAD 1.23 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: aul¥ 29, x998 Item Number: $.C.26.a. Subject: Request Permission for an Existing Sign to Encroach Within a 16' Sewer Easement County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors grant LWW Ventures, L.L.C., permission for an existing sign to encroach within a 16' sewer easement; subject to the execution of a license agreement. Summary of Information: LWW Ventures, L.L.C., has requested permission for an existing sign to encroach within a 16' sewer easement. This request has been reviewed by staff and approval is recommended. District: Bermuda John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer 124 ~ VICINITY S~ETCH .. REQUEST PERMISSION FOR AN EXISTING SIGN TO ENCROACH WITHIN A 16' SEWER EASEMENT LWWVENTURES LLC ES PA RO 0 RD P 0 RO STATES/,, :N S E 8ap First ]A 25.7 LWW Ventures, EEC. 2333 Willis Road Pin t/794670659900000 Deed Book 3174 Page 604 AREA TO BE LICENSED FOR SIGN PLAT SHOWING SURVEY FOR: A fG; , 5E IA//ZI~ EASEMENT ACROSS Tt-tE LAI~IO OF MARK I~, BOYD,.JR. ~ RUrAl ~. ~OY'O ~ R MUOA 015 TR ICT ~M~$TE~I~ ~0 ¢0., V~ . M.W. ANDERSON & ASSOCIATES, INC. CERTIFIED LAND SURVEYORS Hopewell, Virginia (804) 541-0187 DATE Pno,IECT NO riel D BOOI( t E~eE /qq6 q~/~-Ol ~6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July ~-9, 19~8 Item Number: $.C.26.b. Subject: Request Permission to Use a Portion of County Property for Parking County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Rehborg Trucking permission to use a portion of the driveway at 1301 Meadowville Road to park a dump truck; subject to the execution of a license agreement. Summary of Information: Rehborg Trucking has requested permission to use a portion of the driveway at 1301 Meadowville Road to park a dump truck. This request has been reviewed by staff and approval is recommended. District: Bermuda · Harmon Title: Attach_merits: Yes No Riqht of Way Manaqer ~.27 VICINITY SKETCH REQUEST PERMISSION TO USE A PORTION OF COUNTY PROPERTY FOR PARKING REHBORG TRUCKING ",,BEN ~ / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 MeetingDate: auly 29, ~998 Item Number: 8.c.26.a. Subject: Request Permission to Construct a Fence Within a 16' Drainage Easement Across Lot 47, Sandy Oak Subdivision County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Helen C. Wagner permission to construct a fence within a 16' drainage easement across Lot 47, Sandy Oak Subdivision; subject to the execution of a license agreement. Summary of Information: Helen C. Wagner has requested permission to construct a fence within a 16' drainage easement across Lot 47, Sandy Oak Subdivision. This request has been reviewed by staff and approval is recommended. District: Bermuda O~ohn W. Harmon Attacbnnents: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT A FENCE WITHIN A 16' LOT 47 SANDY OAK SUBDIVISION HELEN C WAGNER DRAINAGE EASEMENT ACROSS tI~LI.Y A shton AREA TO BE LICENSED .t ~AAI~Y OAI~' ROAO PLAT SHOWING IMPROVEMENTS ON LOT 47, PLAN OF "SANDY OAK", IN THE MATOACA DISTRICT OF CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 Item Number: 8.C.26.d. Subject: Request Permission for an Existing Deck to Encroach Within a 16' Sewer Easement Across Lot 3, St. Clair, Section A County_ Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors grant Distinctive Homes, Inc. permission to have an existing deck encroach within a 16' sewer easement across Lot 3, St. Clair, Section A; subject to the execution of a license agreement. Summary_ of Information: Distinctive Homes, Inc., has requested permission to have an existing deck encroach within a 16' sewer easement across Lot 3, St. Clair, Section A. This request has been reviewed by staff and approval is recommended. District: Clover Hill Harmon Attachments: Yes No Title: Riqht of Way Manaqer # 1~2 VICINITY SKETCH REQUEST PERMISSION FOR AN EXISTING DECK TO ENCROACH WITHIN A 16' SEWER EASEMENT ACROSS LOT 3 ST CLAIR SECTIONS DISTINCTIVE HOMES INC FOREST WOOrI LA 2 MILL SPRING CT 3 MILL SPRING iA 4 OAK KNOLL CIR 5 BENT CREEK ~ '0 STAG ' i .I I AREA TO BE LICENSED Date:.~_~:~----O' p. Ir'm /c /'-O l'"Prr~ PrpT¢~ L 0 z 3, ,PE'CT/O,V j21" S7: Job · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · 794-0571 · Fax 794-2635' 1514 East Panham Road · Richmond, Vi~jinia 23228 · 262~046 · Fax 264-3037 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 Item Number: 8.C.26.e. Subject: Request for Permission to Install a Water Service for a New Residence at 8621 Privet Drive County_ Administrator's Comments: County Administrator: Board ActionRequested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. Summary_ of Information: James H. Yorke and Deborah A. Yorke have requested to extend a private water service within a 15' private easement to serve a residence at 8621 Privet Drive. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Dale Preparer: Jo~n W. '~' Harmon Attachments: Yes ~--~No Title: Right of Way Manaqer VICINITY SKETCH .~ REQUEST FOR PERMISSION TO INSTALL A WATER SERVICE FOR A NEW RESIDENCE AT 8621 PRIVET DRIVE JAMES H YORKE & DEBORAH A YORKE D~ EVELAKE RD RD o ~o UN ~: E P Q RD // 15' pUbLiC WA TER EASEMENT 15' PRIVATE WATERLINE EASEMENT P/t°, ; Z - ,Or - 9cci /e~v.: ~-.~.~.. ~ rltI$ PLAT WAS PHEP~REO ~F~UF Tt~ BENEFIt OF ~ rIFLE SURVEY OR ~EPOHF. ~AH~;'~L ~. : ~ . ~ .. ~ . S~ALE: ,"- ~ " ~'~ - ZONI~:., 4LLEY, SADLER ~ ALLEY, ZNC. 8176 L.~OIESTO~N ROAD ~C~NZCSVILLE, VA ~ltl Pit (804)730-718~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 Item Number:8-¢'27'a' Subject: Request to Quitclaim a Portion of a 16' Sewer and Water Easement Across Property of Affordable Residences In Chesterfield II, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer and water easement across property of Affordable Residences In Chesterfield II, Inc. Summary_ of Information: Timmons has requested the quitclaim of a portion of a 20' sewer easement across property of Affordable Residences In Chesterfield II, Inc. A new easement will be executed to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Matoaca John W. Harm~n Attacb_ments: No Title: Riqht of Way Manaqer ~--~ VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A 16' SEWER AND WATER EASF~ENT ACROSS PRO?W, RTY OF AFFORDABLE RESIDENCES IN CHESTERFIELD II INC ~,f I~ ~[Y" m~J IT/CORNER ~,!, ,',~ ROAD 1,I0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 Item Number: 8.C.27.b. Subject: Request to Quitclaim Portions of a 20' Sewer Easement Across Property of Howard W. Hancock, Jr. and J. E. Hancock and Property of Cloverhill Development Company, L.L.C. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate portions of a 20' sewer easement across property of Howard W. Hancock, Jr. and J. E. Hancock and Property of Cloverhill Development Company, L.L.C. Summary_ of Information: Balzer and Associates, Inc. has requested the quitclaim of portions of a 20' sewer easement across property of Howard W. Hancock, Jr. and J. E Hancock and Property of Cloverhill Development Company, L.L.C. A new easement will be executed to replace these portions of easement. Staff has reviewed the request and recommends approval. District: Matoaca Preparer:~ 'z..J, ~~. John W. Harmon Attaclunents: Yes No Title: Right of Way Manager VICINITY SKETCH REQUEST TO QUITCLAIM ?oRTIONS OF A 20' SEWER EASEMENT ACROSS ~PROPERTY OF HOWARD W HANCOCK JR & J E HANCOCK i4-2 955.82' Ci. OVERHILL DEVELOPMENT COf~PANY, L.LC. D. ti3144 .°C~ 9 77 pIN 72,.7,--671-1312 14.T09 HULl. ~TREET $ H 02't8'4~" W £R 143 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 Item Number: 8.c.27.¢. Subject: Request to Quitclaim a Portion of an Existin9 Variable Width Drainage and Sewer Easement Across the Property of Trade Road Associates, L.L.C. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of an existing variable width drainage and sewer easement across the property of Trade Road Associates, L.L.C. Summary_ of Information: Trade Road Associates, L.L.C. has requested the quitclaim of a portion of an existing variable width drainage and sewer easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Clover Hill Harmon Attachments: Yes NO Title: Riqht of Way Manager VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF AN EXISTING VARIABLE WIDTH DRAINAGE AND SEWER EASEMENT ACROSS THE.PROPERTY OF TRADE ROAD ASSOCIATES LLC ~wn Cent~;\ 145 TRADE COURT S/~]OU .~/~ JO 1/30l 1/2" ROD/S N83'38'20"E 377.29' d M.P, 17-15(D 3 STURBROOK ENTERPRISES LTD. PTSP O.B. 1182, PG. ,579 ZONED R-? ,E't..Z~t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July ag, 1998 Item Number: 8.C.28.a. Subject: Acceptance of a Parcel of Land Along the North Right of Way Line of Main Street from Elmo Young and Leonard Hines County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.005 acres along the north right of way line of Main Street (State Route 1120) from Elmo Young and Leonard Hines, and authorize the County Administrator to execute the necessary deed. Summary of Information: This right of way is Ettrick. District: Matoaca necessary for the construction of sidewalks in John W. Harmon Attachments: Yes No Title: Riqht of Way Manager 147 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF MAIN STREET FROM ELMO YOUNG AND LEONARD HINES c) 0 oz 0__I o ii* ,. ~ q °' 0 "CZ. bo c,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: aul¥ 29, x998 Item Number: $.C.25.b. Subject: Acceptance of a Parcel of Land Along the West Right of Way of Jefferson Davis Highway from Home Depot U.S.A., Inc. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.4805 acres along the west right of way of Jefferson Davis Highway State, Route 1 & 301 from Home Depot U.S.A., Inc., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Attact~ments: YesI I'No Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY OF JEFFERSON DAVIS HIGHWAY FROM HOME DEPOT USA INC N i WAP. Fi ELD E~TATE.~ G~Y FA~M~ /" 6-/28g~ Sa~ad ~ER~CANA FARK MHP HUNDF Bermuda Exit-62 ~XENDALE Exit,61 Lake Richmond EatUefiel ~MUDA ~STRIAL' ARK 151 CMA PROPERTIES, INC. D.B. 2984, PG. 98 D. 8. 1777, PO:. 1187 GPIN: 7986551298 S 88~8' HOME DEPOT U.S.A., INC. 12206 JEFFERSON DAVIS HIGHWAY D.B. 3248, PG. 491 CPIN: 7986551684 HOME DEPOT U.S.A., INC. 12220 JEFFERSON DAVIS HIGHWAY D.B. 3248, PO. 483 GPIN: 7986550871 HOME DEPOT U.S.A., INC. 12230 JEFFERSON DAVIS HIGHWAY D.B. 3248, PO. 483 GPIN: 7986552263 O. 4805 ACRES HOME DEPOT U.S.A., INC. 12300 JEFFERSON DA VIS HIGHWAY D.B. 3248, PG. 474 CPIN: 7986551741 N: 3855892.105 E: I! 798328. 756 N: 3855222.042 E' BRENDA ~ AND JAMES ~ BRIGGS D.B. 136~ PR 466 GPIN: 7786552809 GRAPHIC -SCALE 100 0 50 100 200 o~ ( IN fEET ) 1 inch = 100 ft. PLA T SHO WING 0.4805 ACRES OF LAND TO BE DEDICATED TO CHESTERFIELD CO UNTY BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA. PRE~OUS JOB NO. ENGINEERS * ARCHITECTS * SURVEYORS PRINCE GEORGE orr~c¢ 4411 CROSSINGS BLED, PRINCE GEORGE. VIRGINIA 2.~875-1455 TELEPHONE: (804) 458-8685' FAX: (804) 751-079~ DATE: 6-4-98 SCALE: ]%100' DRAWN BY: A~S CHECKED BY; WMN CALC, CH~: JOB NO.: 174,71-00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 8.C.28.~. Item Number: Subject: Acceptance of Parcels of Land Along the South Line of Hull Street Road, and Along the Line of Winterpock Road from Lowe's Home Centers, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of three parcels of land; one parcel containing 0.032 acres along the south right of way line of Hull Street Road (State Route 360), one parcel containing 0.062 acres along the south right of way line of Hull Street Road (State Route 360) and one parcel containing 0.876 acres along the east right of way line of Winterpock Road (State Route 621) from Lowe's Home Centers, Inc., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE SOUTH LINE OF HULL STREET ROAD AND ALONG THE LINE OF WINTERPOCK ROAD FROM LOWES HOM~ CENTERS INC ~TAG ~55 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1._of 1 Meeting Date: guly 29, 1998 Item Number:8.c.28.d. Subject: Acceptance of a Parcel of Land Along the West Right of Way of Jefferson Davis Highway from CMA Properties, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.1283 acres alonE the west right of way of Jefferson Davis Highway State, Route 1 & 301 from CMA Properties, Inc., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH ~CCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF WAY OF JEFFERSON DAVIS HIGHWAY FROM CMA PROPERTIES, INC ad W~,RFtELD ~'ARK r~HP E~T.~ TEF Sl~ Exit.62 HUNDF Be~*muda i ! Exit-,61 Lake Richmond I BattlefiE !Battery RMUDA JSTRIAL, GRAPHIC SCALE 60 120 240 ( IN FEET ) 1 inch = 60 ft. COPELAND N: 3656071.656 D.B. 2714, PG. 7JO GPIN: 7976569909 E: t1798272.70t N 85 O. 1 B3 ACRES CMA PROPERtiES, INC. 12210 JEFFERSON DA VIS HIOHlYA Y D.B. 1777, PG. 1187 D.B. 2984, PG. 9O GPIN: 7986551298 N: J65589Z970 E: 11798297.058 HOME DEPOT U.S.A., INC. D.B. J248, PG. 491 GPIN: 7986551684 PLA T SHO WING 0.1283 ACRES OF LAND TO BE DEDICATED TO CHESTERFIELD CO UNTY BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA. PREVIOUS JOB NO. 88'26'12' I'IMMONEI ENGINEERS * ARCHITECTS * SURVEYORS PRINCE: GEORGE OFFI¢I~ 4411 CROSS~NGS DLVD. "PRINCE GEORGE, VIR.GINIA 25875-1455 TELEPHONE: {'804) 458-8685 FAX: (804') 751-0798 DA TE: 6-4-98 SCALE: 1~"=60' DRAWN BY: AWE ~,u4~5~_~ CHECKED BY:WMN CALC. JOB NO.: 17431-00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 Item Number: 8.C.29. Subject: Approval of a Pipeline Crossing Agreement with CSX Transportation County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a Pipeline crossing agreement with CSX Transportation for the installation of a waterline for Chester Village Green. Summary of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute a pipeline crossing agreement with CSX Transportation for the installation of a waterline to serve Chester Village Green. Approval is recommended. District: Bermuda joVhn W. ~armon Title: Attachments: I /'l Yes No Riqht of Way Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Meeting Date: July 29, 1998 Item Number: 8. c. 3O. Subject: Approval of Contract for the Purchase of a Parcel of Land on Cogbill Road County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of a parcel of land along Cogbill Road, subject to approval by the School Board, and authorize the County Administrator to sign the contract and necessary deed. Summary ofInformation:staff requests that the Board of Supervisors approve a contract in the amount of $52,000.00 for the purchase of a parcel of land containing 1.143 ± acres, as shown on the attached plat, from Rosetta Brown et als, heirs of Annie Turner for the expansion of Meadowbrook High School. The School Board is scheduled to approve, the purchase on August 25, 1998. Funding for this purchase and associated closing costs is available through the 1997 General Obligation Bonds. District: Dale Preparer: ~ "~J' ~~ · Harmon Title: Attacl~nents: Yes No Right of Way Manaqer VICINITY SKETCH APPROVAL OF CONTRACT FOR TIlE PURCHASE OF A PARCEL OF LA)TD ALONG COGBILL ROAD ACRES TR FARMS .~ F~ R,~S J ~IEADOW Irongate V/llai She New C-~,enant HEIGHT 50OO WAT~ Plaza VILLAGE MASON SPRING I Saint Kh'vlB ERL Y ACRES CC 161 4~7 74 51~5 9~ 5046 5040 31 2541 7 55<30 5S77 5S54 6 t31 5011 I~OE~EO O~ 778-682 'JI~-'~OWBRO0 K H$ 41 4.~ 5127 7g 0507 5111 6504 4375 5 I~0 4o 50~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: aul 2?E~g~_~go Item Number: 8.c.31. Subject: Declaration of Wetland Preservation Easement on County Property County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board designate a wetland preservation easement on County Property as shown on the attached plat and authorize the County Administrator to execute the necessary Declaration. Summary of Information: The development of the Spring Run Elementary School will impact wetlands on the site. In order to mitigate this impact, Staff, Consultants and the Army Corps of Engineers have developed and approved a plan to designate an ecologically significant area of County Property, containing approximately 14 acres, as a wetland preservation easement. District: Bermuda Preparer: C'x~ ~.J. ~ff-,,n.~ Title: J--~c~n W. Harmon Attachments: Yes ~__~No Riqht of Way Manaqer # 163 VICINITY SKETCH DECLARATION OF WETLAND PRESERVATION EASEMENT ON COUNTY PROPERTY SPRING RUN ELEMENTARY SCHOOL RIVER . lapt ~119ible~t:bli IND PK ~ooo iSLAPiO . ~ ~ / ~,j~ I OLIVER D. ~oDY. TRUSTEE ~,~ ~ ~ DEED BOOK J8~9 Pg 946 ~ z< ~ ~ ~ ~ , ~ r . , ' ,k~, ~ , ~ , x 'M ~ ~~. ~ l~ ~ CHESTERFIE~ COUN~ PROJECT J 97-0115 AUSTIN BROCKENBROUGH P~T SHOWING A 14.235 ACRE WET.ND AND ASSOCIATES, L.L.P. PRESERVATION EASEMENT LOCATED ON CONSULTING ENGINEERS A 30 ACRE PARCEL OF ~ND LYING ~00 w. HUNDR~ ~ P.O. ~X ~ NORTH OF ENON CHURCH ROAD BERMUDA DISTRICT, CHESTERFIE~ COUNt, VA. m~, ~RmNm 23~t (~) 748 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of ! Meetin Date: July 29, 1998 Item Number: 8.C.32. Subject: Contract Number 97-0309 County_ Administrator's Comments: Approval of Utility Contract for Brandy Oaks, Sections 5 & 9 - County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes 4270 L.F.± of 16" oversized water lines. The Developer is required to have an 8" water line to serve his development, therefore, staff has requested the water lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the cost of oversizing the water lines. Developer: Contractor: Westbridge Development, Inc. Bookman Construction Company Contract Amount: Estimated Total - Total Estimated County Cost: Water (Oversizing) (Refund thru connections) Estimated Developer Cost Code: (Oversizing) District: Matoaca $221,000.00 $85,655.00 $135,345.00 5B-572VO-E4C Preparer: Title: Assistant Director Attachments: Yes[ INo CONTRACT NUMBER 97-0309 Uliance PI ~HT~TIf CASCADE Rock I~H,A MEREGii'H p BRANDY OAKS, SECTIONS 5 & 9 167 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page _1 of _1 Meetin~Date: July 29, 1998 Item Number: 8.c.33. Subject: Approval of Revised Utility Contract for Rosemont, Section F - Contract Number 96-0265 County_ Administrator's Comments: County Administrator: ~~0 Board Action Requested: Staff recommends that the Board of Supervisors approve this revised contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an offsite extension of 987 L.F.± of 8" wastewater lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the cost of the offsite improvements. Developer: Contractor: Rosemont Associates R.M.C. Contractors, Inc. Contract Amount: Estimated Total - Total Estimated County Cost: Wastewater (Offsite) (Refund thru connections) Estimated Developer Cost Code: (Offsite) District: Midlothian $141,876.00 $16,069.00 $125,807.00 5N-572VO-E4D Preparer: Jr. Title: Assistant Director Attachments: Yes No CONTRACT NUMBER 96-0265 ROSEMONT, SECTION F CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 Item Number: 8.C.34. Subject: Approval of the Purchase of Lot 18, Revised Lot 14, Kingsland Heights Subdivision for the Norcliff Road Water Tank from Carlton Wayne Martin County_ Administrator's Comments: County Administrator: Board ActionRequested: Approve the purchase of Lot 18, Revised Lot 14, Kingsland Heights subdivision for $11,000 for the Norcliff Road Water Tank and authorize the County Administrator to execute the deed. Summary_ of Information: In 1986, the County built a water tank on Norcliff Road in Kingsland Heights subdivision. The County acquired lots 16 and 17 to construct the water tank, but the tank was mistakenly constructed on lot 17 with an encroachment on lot 18. Lot 18 was owned by unknown heirs of an estate. In 1989, Lot 18 escheated to the State because of delinquent taxes and was sold at an escheat sale. Carlton Wayne Martin purchased the property at the escheat sale for $1,750. He later discovered the encroachment and sought compensation from the County. In May of 1993 the Board authorized the County Attorney to proceed with eminent domain for the acquisition of the property. The issues in the eminent domain proceedings included, among others: (1) the value of the land; (2) the temporary lease value of the land for the period of time that the water tank was located on the property; and (3) whether Mr. Martin was also entitled to be compensated for the improvements that the County placed on the land (primarily the water tank). The Circuit Court has ruled in favor of the County that the value of the improvements cannot be considered in determining just compensation. Mr. Martin has agreed to accept $11,000 total for the land value and temporary lease value, but has reserved his right to appeal to the Virginia Supreme Court regarding the Circuit Court's ruling that precluded compensation for the improvements. Staff and the County Attorney request that the Board of Supervisors approve the purchase of Lot 18, revised Lot 14, Kingsland Heights Subdivision for $11,000, which also includes the temporary lease value of the property. Funds are available in the Utilities Department's operating budget. Approval is recommended. District: Bermuda Preparer.~~ -~-J ~ ~~-~ k~ohn W. Harmon Title: Right of Way Manaqer Attachments: Yes No UNOPENED ROAD iRON .----/ .h 609.6 '* Io PAMS I00. ' · --.- S 76° 4~28'W NORCLIFF STATE ROUTE Note: This Property Is Not Within A HUD Defined Flood Plain 18 ROAD ~1679 b / RON PLAT LOTS 15 - 18 REVISED LOT 14 OF KINGSLAND HEIGHTS BE~DA DISTRICT CHESTERFIELD COUNTY, VIRG{NIA FOR COJNTY CF CHESTERFIELD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of g 8.C.35. Date: Jul, 1998 Item Number: Subiect: Transfer Funds for a File Tracking System in the Circuit Court Clerk's Office Count,/Administrator's Comments: County Administrator: Board Action Requested: Authorize the transfer of up to $50,000 from the Reserve for Future Capital Projects to the Circuit Court Clerk's Office for a file tracking system. Summary of Information: The Circuit Court Clerk's Office is responsible for maintaining files for all civil and criminal cases initiated in Circuit Court as well as files relating to probate matters, special appointments and commissions, and miscellaneous court orders. The Clerk's Office currently maintains in excess of 100,000 court files. The Circuit Court Clerk's Office needs to replace the existing file system with an automated file tracking system that is critical to meet the records management responsibilities and to provide administrative support to the judiciary, litigants, and the general public. The current system has no vendor support, is unreliable, provides incomplete information and is not year 2000 compliant. Should the system become nonfunctional, it would have a crippling effect on the Court's operations. A new automated system is needed in order to obtain vendor support and system enhancements. A LAN-based system is ideal to provide access to staff and the Judges' Chambers. Preparer'~,,~~L~~.~~ Title: Circuit Court Clerk Attachments: I es No 52. I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~! Date: Jul, 1998 Number Bud.qet and Management Comments: An automated file tracking system has been a need in the Clerk's office for approximately four years. Information provided by the Clerk's Office indicates that because of the current system's inadequacies, staff members spend more than four hours per day, ($10,000 per year), physically searching for case files. This adversely impacts customer service and employee morale. Assuming the new system will save 80% of the physical file searching time, the amount of cost savings would be approximately $8,000 per year. The balance in the Reserve for Capital Projects is $2,072,990; use of up to $50,000 would leave an available balance of $2,022,990. Preparer: Rebecca T. Dickson Title: Director, Budget & Management ~73 Meeting Date: July 29, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of I Item Number: ~og, J~- Subje~t..: Transfer Funds From Three Cent Road and Streetlight Funds and Appropriate a Donation From the Pocoshock Youth Soccer League to Install Ballfield Lights at Manchester Middle School County_ Administrator's CommentS: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer Streetlight and Three Cent Road Funds as noted below and appropriate a donation in the amount of $4,000 from the Pocoshock Youth Soccer League to install athletic lighting at Manchester Middle School. Summary_ of Information: The Pocoshock Youth Soccer League has requested assistance in covering the cost of installation of athletic field lighting on the Manchester Middle School soccer field. Participation in the Spring soccer program jumped from 585 to 935 participants between 1997 to 1998. The addition of athletic lighting to this field would provide for much needed practice time at this site. The Pocoshock Youth Soccer Association is donating $4,000 toward this effort, and requests additional assistance from the County in the amount of $8,000 with this installation. Total project cost will be $12,000, and will c, ver the l~urchase of light fixtures and other costs associated with installation of the lighting system. The relluestell Three Cent Road and Streetlight Funds are in proportion to the number of youth who l~articil~ate~l from each district in Spring, 1998. These amounts are as follows: -continued- Preparer: Attachments: Rebecca T. Dickson [] Yes l No Title: Director, Budget and Management 0407:23692.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 29, 1998 Item Number: Summary of Information (cont.): District Funds Used Bermuda $ 130 Clover Hill $ 3,_2.2-~q~O Dale $ ~ I,OOO Matoaca $ 990 Midlothian $ ~ ~3--~O Balance $ 19,837 $ 58,977 $ 42,399 $ 22,259 $ 44,309 Source Three Cent Road Fund Street Lights Fund Three Cent Road Fund _T_h~ee,, Cent _~m~_~d Fund Three Cent Road Fund ,, I Meeting Date: July 29, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page t of X. Item Number: Subject: Authorization to hire a consultant to review geologic and hydrogeologic submissions from Vulcan Materials County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize hiring of a consultant to review geologic and hydrogeologic submissions by Vulcan Quarry Summary_ of Information: In November, 1991, the Board of Supervisors approved zoning that would permit Vulcan Materials Company to reopen a quarry at Coalboro and Summit Roads in Matoaca District. The zoning required Vulcan to abide by a number of restrictions affecting the operation of the quarry and to make improvements to existing roads. In a series of lawsuits, the Virginia Supreme Court eventually ruled that Vulcan has the legal right to reopen and operate the quarry. Vulcan currently has pending a lawsuit attempting to eliminate the condition requiring it to improve existing roads. Earlier this year, Vulcan filed a site plan with the County and also filed an application for a permit with the State Department of Mines, Minerals and Energy. Both approvals are necessary in order to reopen the quarry. Citizens in the area continue to believe that reopening the quarry creates environmental risks to existing wells and the County's water supply at Swift Creek Reservoir and Appomattox River. In order to scientifically analyze those concerns, it would be necessary to hire a consultant to review Vulcan's application to the State Department of Mines, Minerals and Energy ("DMME") to determine: Whether the information provided by Vulcan to DMME is adequate to insure the protection of existing wells; (Continued) Attachments: [] Yes 1 No Title: 0800:23557.1 I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary. of Information: 2. Whether there is any hydrogeologic connection between the quarry and abandoned coal mines that might affect wells or property in the area. 3. Whether any conditions of operation imposed by DMME need to be strengthened or changed; 4. Whether a monitoring system for water quality or subsidence is necessary; 5. Whether the existence of natural gas in the area could create dangers from renewed blasting and quarry operations. 6. Whether a surface and subsurface monitoring system should be imposed to insure that there is no degradation of water quality in the Appomattox River or Swift Creek Reservoir; Staff will prepare a scope of services that should not exceed $20,000 in cost. 0800:23557.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin Date: July 29, 1998 Item Number: Report On: Developer Water and Sewer Contracts Backeround: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: County Administrator: Attachments: Prepared By: 95-0223 The Highlands - Seaview Section 2 Oliver D. Rudy, Trustee, Nash Road/Woodpecker Road Trust Castle Equipment Corporation Water Improvements - Matoaca Yes No $75,103.50 Agenda Item July 29, 1998 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0146 Foxfire, Section 2 Delmarva Properties Incorporated Stamie E. Lyttle Company, Inc· Water Improvements - Wastewater Improvements - Matoaca $67,632.50 $131,474.50 0 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0210 Flagstop Car Wash at Ironbridge Road The Chester Company, LLC Shoosmith Brothers Construction Company, Inc. Water Improvements - $16,179.00 Wastewater Improvements - $14,196.00 Bermuda Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0076 Farmview Estates Carl Bogese Associates, Inc· Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Matoaca $68,572.50 $149,624.50 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0116 Rivers Bend Green Vista Rivers Bend L.P. R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Bermuda $26,235.00 $161,176.00 175 Agenda Item July 29, 1998 Page 3 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0153 Food Lion Expansion at Genito Shopping Center J.D.N. Realty Corporation Saunders Contracting Company, Inc. Water Improvements - Clover Hill $12,500.00 97-0166 Kohl's Department Store at Target Center Richmond West Chesterfield Crossing Shopping Center LLC Couch Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian $5,000.00 $5,000.00 97-0204 Chester Microtel Inns and Suites D S R LLC Godsey and Son, Inc. Water Improvements - Wastewater Improvements - Bermuda $26,800.00 $4,430.00 97-0299 G.E. Modular Space Inc. at Ruffin Mill Court G.E. Capital Modular Space Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda $12,600.00 Si,400.00 Agenda Item July 29, 1998 Page 4 10. 11. 12. 13. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0307 Maruchan Expansion - 8101 Whitepine Road Maruchan Virginia Virginia Sprinkler Company, Inc. Water Improvements - Dale 98-0031 Nycom at Sommerville Nystrom Family LLC Duke Contracting of Virginia, Inc. Water Improvements - Wastewater Improvements - Midlothian 98-0044 Commonwealth Technologies Gateway Center Parkway Commonwealth Biotechnologies S. W. Rodgers Contracting Company, Inc. Water Improvements - Wastewater Improvements - Midlothian 98-0144 CAP One at Rivers Bend - Building IA Liberty Property Limited Partnership Castle Equipment Corporation Water Improvements - Wastewater Improvements - Bermuda $6,899.00 $4,050.00 $530.00 $27,465.63 $4,646.28 $21,367.50 $3,025.00 177 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 Item Number: 10.]3. Su~ect: Status of General District Road and Fund Balance, Reserve for Future Capital Street Light Funds, Lease Purchases Projects, County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey / Title: Attachments: Yes --~No County Administrator # BOARD MEETING DATE 07/01/98 CHESTERFIELD COUNTY GENERAL FUND BALANCE July 23, 1998 DESCRIPTION FY99 Budgeted Beginning Fund Balance AMOUNT BALANCE $28,282,700 *Pending audit results. ~.7~ Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT July 23, 1998 Description Amount Balance FOR FISCAL YEAR '98 BEGINNING JULY 1, 1997 04/09/97 FY98 Budgeted Addition 7,419,000 04/09/97 FY98 Capital Projects (5,979,000) 8/27/97 Transfer funds for Fembrook, Old Williamsburg Sec., Ph. V drainage project (14,000) 8/27/97 Transfer funds for purchase of permanent access between the athletic facilities at Providence Middle & Davis Elem. (7,000) 8/27/97 Designation of funding for the upper Swit~ Creek Reservoir Water Shed (450,000) 2/25/98 Transfer funds for the upper Swift Creek Reservoir Water Shed (Release of designation dated 8/27/97) (449,717) 8/27/97 Transfer for Lucy Corr Road Extension (39,550) 8/27/97 Designation for Lucy Corr Road Extension in the event that sale of property at Castlewood does not close by 6/30/98. (200,000) 9/10/97 Transfer to General Services Buildings and Grounds for entrance vestibule and heater additions at the Circuit Courts Building. (51,000) 1/14/98 Transfer to Sheriff's Department as reimbursement for repair and replacement of the heating system in the County jail. (27,000) 7,444,057 1,465,057 1,451,057 1,444,057 994,057 994,340 954,790 754,790 703,790 676,790 Board Meeting Date 3/25/98 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT July 23, 1998 Description Designation of funding for restoration of County historic facilities in the event that anticipated proceeds from sale of surplus property are unavailable in FY98. Amount (15o,ooo) Balance 526,790 4/22/98 Transfer funds for needed maintenance at Chester Landfill and consultant study for future post closure maintenance needs. (2oo,ooo) 326,790 4/22/98 Transfer funds to Parks and Recreation to assist in the installation of athletic lighting on Salem Church School football field. (25,000) 301,790 FOR FISCAL YEAR '99 BEGINNING JULY 1, 1998 4/8/98 FY99 Budgeted Addition 8,150,000 8,451,790 4/8/98 FY99 Capital Projects (5,918,800) 2,532,990 6/24/98 Transfer for Clover Hill Sports Complex, Phase II acceleration of soccer fields, baseball fields, and parking (460,000) 2,072,990 Prepared by Accounting Department June 30, 1998 Date Began 12/88 SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED ANDEXECUTED Airport State Police Hangar Additions County Warehouse Total Original Amount $128,800 331,200 460,000 Date Ends 12/00 Outstanding Balance 06/30/98 $ 36,693 94,351 131,044 09/93 * 12/93 09/96 School Copier Real Property Lease/ Purchase School Technical Center Printing Press 36,605 8/98 3,619 17,510,000 12/01 80,649 11/99 8,095,000 36,056 TOTAL APPROVED AND EXECUTED $18,087,254 $8,265,719 PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million Approved August 27, 1997 *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 29, 1998 Item Number: 14.A. Subject: Resolution Recognizing August 4, 1998, as "National Night Out". County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: WHEREAS, the National Association of Town Watch is sponsoring the fifteenth Annual Edition ot a special coast-to-coast community crime prevention event on August 4, 1998, called "National Night Out" - America's Night Out Against Crime; and Preparer: Colonel Carl R. Baker Attachments: Yes No Title: Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) WHEREAS, Chesterfield County plays an essential role in assisting the Chesterfield County Police Department through its cooperative crime prevention efforts in Chesterfield County and is supporting the "National Night Out" locally; and WHEREAS, it is important that all citizens in Chesterfield County be aware of the importance of crime prevention programs and the positive impact that their participation can have on reducing crime and drug use in our neighborhoods; and WHEREAS, "National Night Out" provides an opportunity for Chesterfield County to join together with thousands of other communities across the country in support of safer neighborhoods and to demonstrate the success of cooperative crime prevention efforts; and WHEREAS, neighborhood awareness, spirit and cooperation are important themes of the "National Night Out" project and key components in helping the Chesterfield County Police Department fight crime and drug abuse. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby call upon all citizens of Chesterfield County to join the Chesterfield County Police Department and the National Association of Town Watch in supporting and participating in the Eighth Annual "National Night Out" on August 4, 1998. AND, BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors does hereby proclaim Tuesday, August 4, 1998 as "National Night Out" in Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page, 1 of 2 Meeting Date: July,:29:1998 Item Number: 14.g. Subject: Resolution recognizing Dibert Valve & Fitting Company, Inc. for their contribution to Chesterfield County by naming them the Chesterfield County Small Business of the Year for 1998. County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summar~ of Information: Based upon the Board's approved Business Appreciation'Award criteria, the Board gives four awards annually, one each to Large, Medium and Small Business, and one to the Developer of the year. The committee submits Dibert Valve & Fitting Company, Inc., located at 6606 Jefferson Davis Highway, for your approval as the recipient of Chesterfield's 1998 Small Business Appreciation Award. Dibert Valve & Fitting Company, Inc. been in Chesterfield County for 35 years. The company employs approximately 25 people. Dibert Valve & Fitting Company, Inc. is a role model for small businesses in their commitment to community business and social activities. Preparer: agi8jl2/erk Attachments: I Yes ~No Title: Director Resolution Recognizing Dibert Valve & Fitting Company, Inc. as the 1998 Small Business of the Year WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the County's economy and its citizens~ and WHEREAS, Dibert Valve & Fitting Company, Inc., a family-owned business begun by Hugh Dibert, Sr., has been located in Chesterfield County for 35 years and has grown from one initial employee to 25 with sales currently 15% over last year; and WHEREAS, Dibert Valve & Fitting Company, Inc. exemplifies their Mission Statement of being the very best supplier their customers have, by always meeting or exceeding their expectations and acting in a way that shows the highest level of fairness and integrity. WHEREAS, Dibert Valve & Fitting Company, Inc. provides a workplace that encourages and rewards high performance from their Associates, practices continual improvement of productivity and quality, and encourages their employees to live their lives by the Golden Rule - "Do unto others as you would have them do unto you." WHEREAS, Hugh and Sam Dibert were instrumental in the development of the Jefferson Davis Committee, and have guided the resurgence and current progress of the Jefferson Davis Corridor; and are also represented on the Board of Directors for Virginia Hunters for the Hungry and St. Francis Home; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its gratitude on behalf of the County to Dibert Valve & Fitting Company, Inc. for their many contributions; AND, BE IT FURTHER RESOLVED, that the Board of Supervisors expresses its appreciation to Dibert Valve & Fitting Company, Inc. for their contributions by recognizing them as the 1998 Small Business recipient of the Chesterfield County Business Appreciation and Recognition Award. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page AGENDA July 29, 1998 Item Number: 14.C. ! of_L Subject: Resolution Recognizing the Employees of the Allstate Insurance Company and .the Allstate Foundation Count}, Administrator's Comments.: CountyAdministrator: BoardAction Requested: Adoption of attached resolution Summary oflnformation: The employees of the Allstate Insurance Company have worked side by side with firefighters to promote safety among Chesterfield County citizens. The Allstate Foundation has contributed $22,435 to the Chesterfield Fire Department to use toward promoting safety programs. Steve A. Elswick Attachments: Yes ~-] No Title: Chief of Department BOARD RESOLUTION RECOGNIZING ALLSTATE INSURANCE COMPANY EMPLOYEES THE ALLSTATE FOUNDATION Whereas, Chesterfield County promotes and provides pro-active fire and life safety education to prevent injury; and Whereas, many injuries and deaths are preventable; and Whereas, the goal of fire and life safety education is to change unsafe habits and behavior; and Whereas, the employees of the Allstate Insurance Company, and the Allstate Foundation have formed a partnership with the Chesterfield Fire Department, to work together and deliver fire and life safety education programs to the citizens of Chesterfield County; and Whereas, these Allstate employees dedicate their time to work beside firefighters, delivering safety information, inspecting child safety seats, and distributing bike helmets; and Whereas, The Allstate Foundation has designated the Chesterfield Fire Department as the recipient of a grant in the amount of $22,435, that will be used for two significant public education initiatives: the "Heads UP! Helmets ON! EVERY TIME!" Campaign, and the Fire and Life Safety House, which will serve as a mobile teaching resource to promote safety awareness among the youth in Chesterfield County. Now, therefore, the Chesterfield County Board of Supervisors publicly recognizes The Allstate Insurance Company employees who are dedicating their time to promote safety habits, and the Allstate Foundation for this generous contribution, and greatly appreciates their support toward making Chesterfield County the safest and most secure community of its size in the U.S.A. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 Item Number: Iq. ~ Subject: Recognizing Mr. Timothy A. Davis, Troop 894; Mr. Justin W. Keppler, Troop 183; and Mr. George Frederick ~Derickn Swenck, III, and Mr. Scott Purcell, both of Troop 800 Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~~ Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Timothy A. Davis, Troop 894, sponsored by Saint David's Episcopal Church, Mr. Justin W. Keppler, Troop 183, sponsored by Saint Ann's Catholic Church; and Mr. George Frederick ~Derick" Swenck, III, and Mr. Scott Purcell, both of Troop 800, sponsored by Bethel Baptist Church, upon attaining rank of Eagle Scout. They will be present, accompanied by members of their family, to receive the resolutions. Clover Hill District Timothy A. Davis Parents: Roger and Ann Bermuda District Justin Keppler Parents: George and Jeanne Midlothian District Mr. Derick Swenck Parents: George and Marcia Mr. Scott Purcell Parents: Jack and Jackie Preparer: Tammy D. Haskins Title: Clerk to the Board Attachments: Yes No RECOGNIZING MR. TIMOTHY A. DAVIS UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Timothy A. Davis, Troop 894, sponsored by Saint David's Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Timothy'is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors her.eby extends its congratulations to Mr. Timothy A. Davis and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. JUSTIN W. KEPPLER UPON HIS ATTAINING ~ OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Justin W. Keppler, Troop 183, sponsored by Saint Ann's Catholic Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Justin is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Justin W. Keppler and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. GEORGE FREDERICK "DERICK" SWENCK, III UPON HIS ATTAINING RA/qK OF EAGLE SCOUT W~{EREAS, the Boy Scouts of America was incorporated by Mr. Wiliiam D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. George Frederick "Derick" Swenck, III, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and p~iding himself on the great accomplishments of his Country, Derick is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. George Frederick "Derick" Swenck and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. SCOTT PURCELL UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Scott Purcell, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Scott is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Scott Purcell and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens.  CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA t~age ] of 1 Meeting Date: July 29, 1998 Item Number: Subiect: Public Hearing To Consider Amending The Transient Occupancy Tax Ordinance County Administrator's Comments: County Administrator: Board Action Requested: Public Hearing to consider an amendment to the Transient Occupancy Ordinance Summary of Information: Currently the County imposes a lodging tax in the amount of 6% of the total amount paid for room or space. Four percent of the six percent is designated for promoting tourism, travel and business in the Richmond Metropolitan area (the Convention Center). Legislation enacted during the 1998 session of the General Assembly permits the counties of Chesterfield, Henrico and Hanover to impose an additional 2% Transient Occupancy Tax provided that the revenue generated by the additional tax be designated and spent for the expansion of the Richmond Convention Center. (Note that the City of Richmond does not require legislative authority to impose the additional 2%.) The additional 2% is projected to generate approximately $550,000 in revenue in FY99, which when combined with the 4% the County is already imposing, totals $1.8 million projected revenue in FY99 for the Richmond Convention Center. Henrico, Hanover and the City of Richmond are all moving forward to consider this additional 2% for the Convention Center. The effective date will be August 1, 1998. The Hotel industry has been notified of the po~l change. If approved an official notification will be sent. ~ ,/. ,,,..r~--~, . ~ Preparer: &,,~d/J~ ( ~ J...)/t (C~/Y'~ Title: Director, Budqet S Manaflement Rebecca T. Dickson Attachments: Yes No ~}4 AN ORDINANCE TO AMEND THE '~ COUNTY OF CHESTERFIELD~ 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-152 RELATING TO TRANSIENT OCCUPANCY TAX BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-152 of the Code of the Count_ of Chesterfield. 199 7, as amended, is amended and re-enacted to read as follows: Sec. 9-152. Imposed; amount. Pursuant to the provisions of Code of Virginia, §§ 58.1-3819 and 58.1-3823, there is hereby imposed on each and every transient a lodging tax in the amount of six ~ percent of the total amount paid for room or space rental by such transient to any hotel; however, this tax shall not apply to rooms or spaces rented for cominuous occupancy by the same individual or group for 30 days or (2) That this ordinance shall become effective August 1, 1998. 0407:23115.1 FEB-1B-00 'dtmond Newspapers, lnc. 15:lq FRON:MEDIA GENERAL CLASSIFIED An Affiliate of Media General P.O. BOX 85333 RICHMOND, VIRGINIA 23293-0001 (804) 649-6000 CHESTERFIELD CO BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD, VIRGINIA 23832-0040 PAGE 2/2 ::. 07/22/98 .... ' ,.......,.... ;.'.'.:i':..... ~:~'.' ' ..... .:!";".':. "' ,' THE R CHMOND"TIMES-DIS.PATCH . . ..... .,,. .......! ;'.': .?',':.' '....:i: :" "' ' ........... ':'i ..i:'".. ,-.... :.':,,..t ' ."i:" ".' ."'..'i.',..':'..'." ': '"':'"'. ' This is'to certify:~li~at the attaChed : ' ' [,r~,'..i. '. was published.'6~)Richmodd'N~wspap~ers;'i'nc:, in the'..Ci~": · .: . : of Richmond, S~te 0fVirgirfia','on the fOilow~r~g dates:..':· .'"; .'....:. :.':" ..'.~F.'/..'.'"" .... - '::".: '.. : 7.',.;:' '.:r'.' ...,..~...;..: ,. . · : '.:'" ". ':: '"'"'/"[":'. 'Sworn to and subsdfibed before:','.'..' '" ::.' ': ".:'. ',. ':.':.-1 "." ~"io 'me t~~i'.i..:"!" ::".?' ? "!:?':"<'i"" ::' .s te 7: ?'..':::?.":'.'.:':'.['. '::"."City Of'Richmond '":':', ".': '[". My Commission e)~pi~s:' . 288.64 FEB-16-2000 15:31 P.02 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regularly scheduled meeting on July 29, 1998 at 7:00 p.m. in the County public meeting room at the Courthouse, Chesterfield, Virginia, will hold a public hearing to consider: 1) An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Section 9-152 relating to transient occupancy tax to increase the tax from 6% to 8% of the total amount paid for room and space. Such increase shall be designated and spent for the expansion of the Richmond Convention Center. If further information is desired, contact Ms. Rebecca T. Dickson, Director of Budget and Management at 748-1548 between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. A copy of the proposed ordinance is on file in the office of the Clerk of the Board of Supervisors, Room 504 of the County Administration Building, 9901 Loft Road, Chesterfield, Virginia 23832. 0407:23408.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 o fl Meeting Date: July 29, 1998 Item Number: 16.B. Subject: PUBLIC HEARING: Exchange of Land for Bensley Fire Station County_ Administrator's Comments: County Administrator: Board Action Requested: On June 24, 1998, a public hearing was set tc consider approval of the exchange of parcels of land for the Bensley Fire Station. Staff requests that the Board of Supervisors approve the exchange and authorize the Chairman of the Board and County Administrator to sign the necessary deeds. Summary of Information: Staff requests that the Board of Supervisors approve the conveyance of three parcels totaling 0.129 ± acre in exchange for a 0.005 acre parcel which is needed for the construction of the new Bensley Fire Station. The owners of the 0.005 ± acre parcel are Maurice M. Cox and Mary W. Cox. Approval is recommended. District: Bermuda Jo~n W. Harmon Attach_merits: Yes No Title: Right of Way Manaqer - f VICINITY SKETCH EXCHANGE OF LAND FOR BENSLEY FIRE STATION An Affiliate of Media, General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT IAccount Num.I 220686 I 07/22/98 CHESTERFIELD, VA. 23832 07/22/98 121 TAKE NOTICE: THAT ON JULY 29, 1998 AT 4: 1 x 21 94.71 TAKE NOTICE: That ~ July 29, 1998 at 4;00 p.[n.I ChestedieM County at its regulari meeting piece in the Board .Ro~m. [ of Chesterfield County, Vtr~miaq ~ comid~ the exchange o; parq co~juctlon with Se~'mlay Fire Sta-I I Ch~ad~d Coum~, V~L ! !A more pm~k3J~r cla~.ri~? ~, ~ offk~e of th~ Rt~ of Way Mana~-. ! er in Ct~mfle~d County, Virgi~ia, ~ and may be ex,mined ~ a~l ~mer- of 8:30 a.m. and 5:00 p.m., MO~-' day through Friday. HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 07/22/98 JUL The first insertion being given .... 07/22/98 U¥1LI-fiES DEF'[ Sworn to and subscribed before me this 'q' ~' ;)"-~ '~ \ d ,J Notary Public State of Virginia City of Richmond My Commission expires 03/31/01 Supervi~o~ THIS IS NOT 'A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 Item Number: 16.c. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of Spring Street Within Grove Place Subdivision County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of Spring within Grove Place Subdivision, shown on the attached map. Summary of Information: Michael and Mabel T. Melnyk have submitted an application requesting the vacation of a portion of Spring Street within Grove Place Subdivision. This request has been reviewed by staff and approval is recommended. District: Bermuda J~hn W. Harmon Attacl~ments: Yes No Title: Riqht of Way Manager ~ VICINITY SKETCH '~ ORDINANCE TO VACATE A PORTION OF SPRING STREET WITHIN GROVE PLACE MICHAEL & MABEL T MELNYK I)~l [~tt GAr ~ESTAT .'~- P.O. Box 85333 'An Affiliate of Media General ,:richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT IAccount Num.1 220686 Date o7/22/98 CHESTERFIELD, VA. 23832 Description Total Cost 07/22/98 121 TAKE NOTICE: THAT ON JULY 29, 1998, AT 7 1 x 26 234.52 HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 07/15/98 WE/D /98 07/22/98 EVENTS L UT!LITtES SECT The first insertion being given .... 07/15/98 Sworn to and subscribed before me tlis "-'), ~- ~- -~ :~ · I 3 Vi~inia Notary Public State City of Richmond My Commission expires 03/31/01 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 29, 1998 Item Number: 18. Su~ect: Adjournment and Notice of Next of Supervisors County Administrator's Comments: Scheduled Meeting of the Board County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on August 26, 1998 at 4:00 p.m. Tammy D. Haskins Clerk to the Board Attachments- Ycs No