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08/26/98 PacketCHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page 1 of 1 Meeting Date: Au_~ust 26~ 1998 Item Number: County Administrator's Comments County_ Administrator's Comments: County. Administrator: Board Action Ree. ueste~l: Summary_ of Information: Mr. Steven Calabro will be presented the Virginia Airport Manager of the Year Award for 1998 tomorrow at the state's annual aviation conference. He was selected for this prestigious award because of his significant contributions in the areas of customer service, grant management, airport operations and emergency action planning. Please join me in congratulating Steven for a job well done. Preparer:F'ra-/ncis M. Pitaro _ Title Director of General Services &ttachments; Yes --~No KENNETH F. WIEGAND Director Mr. Steven J. Calabro Chesterfield County Airport 7511 Airfield Drive Richmond, Virginia 23237 Dear Mr. Calabro: COMMONWEALTH o[ VIRQINIA Department of Aviation 5702 Gulfstream Road Richmond, Virginia 23250-2422 July 16, 1998 V/TDD - (804) 236-3624 FAX - (804) 236-3635 Each year certain individuals nominated by the aviation community, who have made outstanding contributions toward the development of aviation in Virginia, are selected to be recognized at the Annual Aviation Awards Banquet which is held during the Virginia Aviation Conference. It is my pleasure to inform you that you have been selected to receive the Virginia Airport Manager of the Year Award for 1998. Your achievements at the Chesterfield County Airport during the past year have been truly significant and include: developed a comprehensive customer service plan based on inputs derived from customer surveys and focus groups; developed a comprehensive daily airport/airfield inspection guide; developed the Airport Emergency Action Plan and an Airport Emergency Grid Map to facilitate emergency training and response; with the assistance of your staff, developed a system which monitors grant funding and automates the process; and presented numerous briefings to community and local officials and organizations as well as sat on a number of committees and panels which enhanced the visibility of the airport. For maintaining consistently high standards in all that you do, you are truly deserving of this special recognition. This year, in lieu of a formal banquet setting, the awards will be presented on Thursday evening, August 27, at a Virginia Country Barbecue which will be held on the Blue Ridge Terrace at the Wintergreen Resort in Nelson County. The cookout will begin at 6:00 p.m. and will be preceded by a reception at 5:00 p.m. Dress for the cookout is casual. Please contact Betty Wilson, our Conference Coordinator, at (804) 225-3783 as soon as possible to confirm your attendance. Congratulations to you for receiving this honor and many thanks for your continuing support of Virginia Aviation. I do look forward to seeing you at the 25t~ Anniversary Virginia Aviation Conference in August. Sincerely yours, Kenneth F. Wiegand Director KFW/bpw Cc: Mr. Francis M. Pitaro, Director, Department of General Services, Chesterfield County 002- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 26, 1998 Item Number: 5.^. Subject: Recognizing Ms. Janie Reynolds, With the U.S. Post Office, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Mrs. Humphrey has requested that the Board adopt the attached resolution. Tammy D.-Haskins Attachments: Yes ~ No I I Title: Clerk to the Board of Supervisors August 26, 1998 Resolution Recognizing Ms. Janie Reynolds on the Occasion of Her Retirement WHEREAS, Ms. Janie Reynolds began working for the U.S. Post Office as a clerk in 1963; and WHEREAS, 11 years later, Ms. Reynolds became Chesterfield's first full- time female rural route postal carrier; and WHEREAS, Ms. Reynolds performed these duties in an admirable manner for 24 years; and WHEREAS, her deliveries averaged 7,000 pieces of mail, and sometimes up to 10,000 pieces of mail, each day; and WHEREAS, Virginia recognized her as the state's Outstanding Carrier of the Year in 1988 for saving the life of a customer suffering from diabetic shock; and WHEREAS, Ms. Reynolds served as President of the Virginia Rural Letter Carriers' Association from 1988-1989 and as a board member of that organization for eight years; and WHEREAS, throughout her long career, Ms. Reynolds has gone above and beyond the call of duty to serve and befriend her customers in all kinds of weather and under many trying circumstances. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors expresses its appreciation to Ms. Janie Reynolds and wishes her a happy and well-deserved retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 26, 1998 Item Number: 5. B. Subject: Resolution Recognizing Richard W. Puryear Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: WHEREAS, Mr. Richard N. Puryear will retire from the Chester County Utilities Department on September 1, 1998; and WHEREAS, Mr. Puryear has provided 30 years of outstanding service to the citizens of Chesterfield County; and WHEREAS, Mr. Puryear was instrumental in developing and implementing the Utility Locations program of the Utilities Department; and WHEREAS, Mr. Puryear has faithfully served the county in the capacity of Utility Location Coordinator; and WHEREAS, Mr. Puryear has managed the Utility Locations section and continuously improved processes which improve customer service by minimizing service disruptions that are the result of damages; and Preparer: Roy~O~. ~. O~e/ ..~le: Attactunents: ~ Yes No Assistant Director of Utilities # ~05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page. 2 of 2 Summary of Information: (Continued) WHEREAS, Mr. Puryear represented counties statewide on the committee responsible for writing the legislation for the Virginia State Statute on Notification of Excavation; and WHEREAS, Mr. Puryear served as chairperson for Miss Utility of Virginia from January 1986 through February 1988; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Puryear's diligent service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes Mr. Richard W. Puryear and extends on behalf of it's members and the citizens of Chesterfield County, their appreciation for his service to the county, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Puryear and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. # ~06 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1[ of 1 VleetingDate: August 26, 1998 Item Number: 5. C. Subject: Recognition of Firefighter Leroy F. Hamilton on his retirement, after 25 years of dedicated service to Chesterfield County. County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summar.v of Information; Preparer: Steve A. Elswick Yes ~'~ No Attachments: I I Title: Chief of Department I# RECOGNIZING FIREFIGHTER LEROY F. HAMILTON UPON HIS RETIREMENT WHEREAS, Roy Hamilton began his public service with Chesterfield County as a volunteer member at the Dale Volunteer Fire Department from 1965 to 1974; and WHEREAS, Roy Hamilton attended Recruit School #3 in 1973, and has faithfully served the County for twenty-five years as a career firefighter at the following stations: Chester, Manchester, Bon Air, Midlothian, and Ettrick; and WHEREAS, Firefighter Hamilton has excelled in his numerous tasks and new challenges by constantly applying his experience and expertise gained throughout the years; and WHEREAS, in 1988, Firefighter Hamilton was assigned to Technical Services, where his graphical computer skills have been invaluable to the fire department and County government in general; and WHEREAS, Firefighter Hamilton surpassed his daily job responsibilities by being on call twenty-four hours a day, every other week, for major fire and police incidents or other County emergencies that required command post operations by providing incident documentation. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the contributions of Leroy F. Hamilton, expresses the appreciation of all residents for his service to the County, and extends their appreciation for his dedicated service and their congratulations upon his retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Roy Hamilton, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. P:\ADMINXWILLIS\LEROYH.WPD\TH CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 26, 1998 Item Number: _5.D. Subject: Recognition of 1998 NACo Achievement Award Winners County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: This year Chesterfield County is the recipient of(18~Achievement Awards from the National Association of Counties. In add-i-tion to receiving lz~l~ Achievement Awards, the County's Public Affairs Department received~l awards from the National Association of County Information Officers Representatives from the appropriate departments are present to receive Awards (see attached). ' I ~ M~il)rilyr~ Cole Attachments: Yes ~ No Title: Assistant County Administrator 1998 NACo ACHIEVEMENT AWARD Chesterfield County, Virginia 18 Awarded DEPARTMENT PROJECT Administrator's Office (4) Marilyn Cole and Lisa Elko Jo Ellen Kerns & Lynne Wasz Sharon Randol Sharon Randol County Administrator's Response System (CARES) Linking Performance Measurements to Strategic Plans Benchmarking Partnerships (check attached) Process Management (check attached) Environmental Engineering Joan Salvati Fire Department (3) ChiefDolezal Health Department Shahrzad Rabie Chesterfield County Volunteer Stream Monitoring Program Walk-Thru Fire Sprinkler System Review Procedure Regional Technical Rescue Program It's Your Decision Breast & Cervical Cancer Early Detection Information Systems Techonology Rick Parks Libraries Rosa Keams-Smith Mental Health/Mental Retardation Burr Lowe Customer-Driven Technology Plan Night of the Arts Project Play Planning Department Tom Jacobson Police Department Karen Althoff Suburban Design Program Police Domestic Violence Coordinator Public Affairs (2) Don Kappel "Chesterfield Choice" "Chesterfield Spotlite" Purchasing Ed James Social Services Bonnie Inge-Bell Professional Services Requirements Contracts Welfare Reform Community Response Team National Association of County Information Officers 1998 Awards for the Department of Public Affairs Best of Show for the Citie of Hendcus brochure (Top award for the entire country) Best of Class in photography for the Weary Fire Fighter Best of Class in brochures for the Henricus brochure Best of Class for graphic design for the Henricus brochure Best of Class for internal publications for County Comments Superior for writing for the Hendcus brochure Excellence in photography for SWAT Training Excellence in annual reports for the 1997 to Citizens Excellence in computer media for the intemet site, Chesterfield County connections CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page m of ! AGENDA Meeting Date: August 26, 1998 Item Number: 8.A.1. Subject: Nomination and Appointment of Directors to the Greater Richmond Transit Company ("GRTC") Board of Directors and Authorization to Elect Directors at GRTC Annual Meeting County Administrator's Comments County Administrator: Board Action Requested: Nominate and appoint three directors to the GRTC Board for a one-year term and authorize the County Administrator or his designee to appear at the October 21, 1998 GRTC annual meeting to vote for the directors appointed by the Board and by Richmond City Council Summary of Information: GRTC is a publicly-owned corproation which was formed to provide public transportation services in the Richmond regional area. Chesterfield County and the City of Richmond each own 50% of GRTC as its two sole shareholders. GRTC is governed by a six-member board of directors, three appointed by the County and three by the City. The term for David W. Mathews, Daniel K. Smith, and S. Joseph Ward, the County's current GRTC Directors, will expire on October 21, 1998, the date of the next GRTC annual share-holder's meeting. Under the GRTC by-laws, the Board may reappoint the current directors to the next term or may appoint new directors. There are no eligibility requirements to serve as a director on the GRTC Board and the term of office is one year. Mr. Mathews, Mr. Smith, and Mr. Ward have expressed their willingness to continue to serve an additional term. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The GRTC Articles also require the County and the City of Richmond, as GRTC's shareholders, to vote at the October 21, 1998 annual meeting for the three Directors appointed by the other jurisdiction. The Board should, therefore, authorize the County Administrator or his designee to appear at the October 21 annual meeting and vote on behalf of the County for the GRTC Directors appointed by the Board and by City Council. Preparer: Steven L. Micas Attachments: [] Yes I No Title: County Attorney 0407:25142.1 I# replaced CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1998 Item Number: 8. A. 2. Subject: Nomination/Appointment to the Committee on the Future County Administrator's Comments: County Administrator: Board Action Requested: Nomination/Appointment of members to serve on the Committee on the Future. Summary of Information: The purpose of the Committee on the Future is to prepare reports and make recommendations concerning changes in governmental structure, revisions to fiscal and land use planning, and any other matters concerning approaches to meeting the governmental needs of the people of Chesterfield County. Two vacancies exist on the Committee on the Future, representing the Matoaca and Dale Districts, due to the resignations of Mr. Kenneth F. Hardt, representing Dale District, and Ms. Julee Walker, representing Matoaca District. Terms will be effective immediately and will be at the pleasure of the Board. Mrs. Humphrey has recommended that the Board nominate/appoint Mr. Lloyd A. Lenhart (11406 Crawford Wood Terrace, Midlothian) to serve on the Committee -- filling the vacancy of Ms. Walker. Mr. Lloyd has expressed an interest to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: ~~/~. ~~ Title: Tammy D. Haskins Clerk to the Board Attachments: ]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: August 26, 1998 Item Number: Subject: Nomination/Appointment/Reappointment to the Airport Advisory Board 8.A.3. County_ Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint/Reappoint members to serve on the Airport Advisory Board Summary_ of Information: The purpose of the Airport Advisory Board is to advise the Board of Supervisors on those matters pertaining to the airport, including long term conceptual planning, the Airport Master Plan and development plans, and flight and Airport safety. The ^dvisory Board may perform other duties as may be directed by the Board of Supervisors. Due to the resignation of Mr. Richard Collier, from the Clover Hill District, Mr. Art Warren has requested, and Mr. John Thayer has consented, to serve out the remaining term, which ends on February 14, 2001. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by unanimous vote of the Board Members present. Nominees are voted on in the order in which they are nominated. ~ L Title: Director of General Services Preparer: / Francis~ Pitaro Attachments: Yes No --HESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 26, 1998 Item Number: 8 .A.4. Subject: Nomination/Reappointment to Ridefinders County Administrator's, Comments: County Administrator: ~ Board Action Requested: The Board is requested to reappoint Mr. James Banks as the member, and Mr. John McCracken and Mr. Steven Simonson, as alternate members, to the Ridefinders Board. Summary of Information' The purpose of the Ridefinders Board is to develop, provide, or serve as the catalyst for comprehensive commuter services that promote alternatives to single occupant vehicles and enhance the economy and quality of life in the region. The two-year terms of Mr. James Banks, Mr. John McCracken, and Mr. Steven Simonson, representing the County at-large, will expire August 30, 1998. The terms will be effective September 1, 1998 and will expire August 30, 2000. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. . Preparer: /~ILu~ 2- ~ ~~'~ Title: Clerk to the Board Tammy D. Haskins Attachments: ]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Date: August 26, 1998 Item Number: $. A. 5. Subject: >ointments to the Youth Services Citizen Board. County. Administrator's Comments: Co un ty A dmin istrator: Board Action Requested: At this time the Youth Services Department has no recommendations to fill the three Youth Services Citizen Board vacancies. We will continue to solicit new members until we have filled all vacancies. Summary_ of Information: purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding and policies affecting youth development and to provide a community forum to focus on youth issues the July 29, 1998 meeting, the board deferred consideration of the following appointments: Bermuda District - one adult; Clover Hill District - one youth; Midlothian District - one adult. Preparer: Jana D. Carter Title: Director, Youth Services Attachments: ---]Yes Meeting Date: August 26, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 8. B. 1.a. Subject: Resolution of Support Recognizing September 19 to October 19 as The Fall River Renaissance County_ Administrator's Comments: County Administrator: Board Action Requested: The Honorable Renny B. Humphrey requests the Board of Supervisors to approve a resolution supporting the state's River Renaissance program. Summary_ of Information: Now in its third year, Fall River Renaissance is a citizen involvement campaign designed to encourage and recognize Virginians of all ages who are working to improve Virginia's waters and other natural resources. Fall River Renaissance is coordinated by the Natural Resource agencies of the Commonwealth, but is supported completely by corporate and individual contributions. Preparer: Attachments: Title: Yes [No Director, Parks and Recreation i) 17 RESOLUTION Whereas, September 19 to October 20 has been designated Fall River Renaissance by Governor James S. Gilmore, III, and Secretary of Natural Resources, John Paul Woodley; and, Whereas, Fall River Renaissance is a citizen involvement campaign; and, Whereas, Fall River Renaissance is designed to encourage and recognize Virginians of all ages who are working to improve the Commonwealth's waters and other natural resources; and, Whereas, in its third year, Fall River Renaissance has encouraged thousands of Virginians to give of their time and resources to improve the quality of Virginia's rivers, lakes and streams, as well as the Chesapeake Bay; and, Whereas, support is completely from corporate and individual contributions; and, Whereas, corporate sponsors are encouraged to work directly with local leaders and organizations to advance Fall River Renaissance efforts in their community; and, Whereas, the Chesterfield County Parks and Recreation Department has scheduled events and programs to promote Fall River Renaissance, Now, Therefore Be It Resolver, that the Chesterfield County Board of Supervisors, on behalf of the citizens of Chesterfield County, does hereby recognize September 19 to October 20 as Fall River Renaissance and supports associated programs. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 26, 1998 Item Number: 8.g.l.b. Subject: Resolution Joining the Virginia Coalition of High Growth Communities County_ Administrator's Comments: County_ Administrator: Board Action Requested: The Board has been requested by a steering committee representing elected officials from 23 fast growing Counties and Cities in Virginia to adopt the attached resolution. Summary of information: This resolution expresses Chesterfield County's intention to participate in the recently formed Virginia Coalition of High Growth Communities and designates Mr. Harry G. Daniel as our representative on this Coalition. This Coalition was formed after several meetings among the fast growing local governments in Virginia. Discussion has focused on local funding options and planning tools to enable local governments to effectively manage growth. (See attached memo). This Coalition intends to work with the Virginia General Assembly on growth management issues. Mr. Daniel and staff have represented the County at the previous meetings. Preparer: ~ ~Ja'co~. Thomas E. Title: Director of Planning Attachments: 0~9 A RESOLUTION ENDORSING THE ESTABLISHMENT OF THE "VIRGINIA COALITION OF HIGH GROWTH COMMUNITIES" WHEREAS, many jurisdictions in the Commonwealth of Virginia are experiencing accelerated growth rates; and, WHEREAS, accelerated growth rates present unique fiscal and infrastructure development challenges in jurisdictions that are experiencing this phenomena; and, WHEREAS, issues of growth management are of major concern to local elected and appointed officials in these high growth jurisdictions; and, WHEREAS, on June 19, 1998, twenty-three jurisdictions attended a high growth forum and concluded that there is a need to address common issues in a more unified and strategic fashion; and, WHEREAS, the Commonwealth of Virginia is a Dillon Rule state and, therefore, local governments must rely on the Virginia General Assembly for much of their authority; and, WHEREAS, the economic well being of the Commonwealth of Virginia is dependent upon the economic development of its local jurisdictions; and, WItEREAS, the high growth local governments in the Commonwealth of Virginia are interested in establishing a partnership to help raise the awareness of the Virginia General Assembly to local growth management concerns. NOW, THEREFORE, BE IT RF3OLVED by Chesterfield County that it hereby endorses a parmership of jurisdictions in the Commonwealth of Virginia that are experiencing rapid growth to be known as the "Virginia Coalition of High Growth Communities"; and, BE IT FURTHER RESOLVED that Chesterfield County supports participation in the Coalition and that the Honorable Harry G. Daniel be designated to serve as the representative on this Coalition. Loudom, .2ount¥, Virginia Board of Supervisors 1 Harrison Street, S.E., 5th Floor, P.O. Box 7000, Leesburg, VA 2017%7000 703/777-0204 ° Metro: 703/478-8415 ° e-mail: loudounbos@aol.com July 29, 1998 The Honorable Harry Daniel Chesterfield County Board of Supervisors 9901 Loft Road Chesterfield, VA 23832 Dear Supervisor Daniel: I am sorry that you were unable to join me at the meeting of elected officials of high growth jurisdictions on July 22 in Chesapeake. However, knowing of your continuing interest in this issue, I am writing to provide a summary of the results of the meeting and a recap of the steps we agreed to take next. I thought we had a very productive discussion of the problems we are facing, the commonality of our need for local authority and revenue to address them, and the ways in which we want to proceed. We agreed that we should establish ourselves as a coalition of localities experiencing rapid growth and wishing to address the unique problems associated with rapid growth, we identified legislative goals for the 1999 General Assembly session, and we established important target dates for moving this effort forward. In brief, our plan is as follows: · To seek consensus, prior to the date of August 9, 1998, from our respective governing bodies on five legislative objectives for the 1999 General Assembly session. To meet on Sunday, August 9, 1998, at 10:30 a.m. at the Omni Hotel in Charlottesville to adopt a statement regarding these legislative objectives for presentation to the VACo Community Development and Planning Steering Committee. To seek, prior to September 10, 1998, adoption by the g0veming bodies of all the participating high growth jurisdictions of a Resolution endorsing the establishment of the "Virginia Coalition of High Growth Communities", and appointment of a Supervisor or Councilperson to represent the Board of Supervisors or City Council on the Coalition. To meet with the Joint Study Commission Studying Land Development Patterns and Ways to Address Demands for Increased Services and Infi:astmcture Resulting from Residential Growth, chaired by Delegate Gladys Keating, to inform them that a Coalition has been formed and the areas on which we are working. (This meeting is tentatively scheduled for late September 1998. The exact date has not been confirmed.) High Growth Jurisdictions July 29, 1998 Page 2 We agreed that our strategic plan for the next several months should be for us as local elected officials to work with our General Assembly delegations, VACo, and VML to effect the outcome of five specific pieces of legislation during the 1999 session that will assist us in dealing with our growth-related problems. These legislative issues are well known to the General Assembly and are: Three carryover bills 1. Impact Fees - Senate Bill 693 - Senator M/ms 2. Adequate Public Facilities - Senate Bill 355 - Senator Chichester 3. Special Use Permits/Fauquier County-House Bill 1362 - Delegate Scott School Construction Funding - Senate Bill 4005 - Senator Walker Vested Rights - Senate Bill 570 - Senator Saslaw A brief analysis of each of these issues has been prepared by Loudoun County's Legislative Liaison, Memory Porter in conjunction with other local government liaisons, and is included with this letter. We agreed that the legislative liaisons from our jurisdictions will work together to assist us in coordinating our lobbying effort on these issues. However, we feel that we, the elected officials from our jurisdictions, should carry our message in person to VACo and VML and then to the members of the General Assembly. With the date of August 9, 1998 for the Local Government Officials Conference in Charlottesville in mind, the elected officials who met in Chesapeake agreed to go back to our governing bodies and seek a consensus of support for these five legislative objectives. With many elected officials from our participating jurisdictions planning to attend the LGOC, we agreed to look for a time on August 9 that the Coalition could meet, discuss the feedback from our governing bodies, and present our legislative objectives to VACo's Community Development and Planning Steering Committee. We have been able to schedule this meeting for 10:30 a.m. to 12:30 p.m. on Sunday, August 9 in the James Monroe Room at the Omni Hotel in Charlottesville. We. will make arrangements for lunch so those of you who serve on VACo steering committees w/Ii be able to eat before your afternoon meetings begin at 1:00 p.m.. Lunch will cost $12.00 per person and may be paid for in cash or by check made out to the Omni Hotel. At the Chesapeake meeting we agreed that our effort will be greatly strengthened if the high growth jurisdictions adopt a formal statement of participation in this effort. We discussed a draft resolution of participation and agreed that we would go back to our governing bodies and seek a formal vote on participation in the Coalition and appointing one member of the governing body to serve as its representative on the Coalition. A copy of the draft Resolution Endorsing the Establishment of the "Virginia Coalition of High Growth Communities" is included with this letter. It is requested that each governing body take this action by September 10, 1998. High Groxvth Jurisdictions July 29, 1998 Page 3 I hope that you xvill be able to attend the August 9 meeting in Charlottesville. Please contact Mary Terpak in the Loudoun County Administrator's Office if you will attend and if you would like lunch to be ordered for you. Mary's phone number is 703 777 0450. I am also including for your information a list of e-mail addresses which we requested from those who attended the Chesapeake meeting. It would appreciate it if you would send your e-mail address to Mary Terpak so it can be added to the list. Mary ,,viii provide you with updated address lists for Coalition members as necessary. If you have any questions don't hesitate to give me a call at home at 703 430 7511, or contact my by e-mail at Landuseman@aol.com. Sincerely, Chairman, Land Use Committee Board of Supervisors, Loudoun County cc: Lane B. Ramsey Millard D. Stith Tom Jacobson Enclosures: Issues paper and copies of legislation Resolution Endorsing the Establishment of the Virbqnia Coalition of High Growth Communities E-mail Address List Memorandum DATE: TO: FROM: SUBJECT: July 29, 1998 Supervisor Scott K. York, Loudoun County Board of Supervisors Memory Porter, Assistant to the Loudoun County Board of Supervisors Possible Legislative issues for the 1999 General Assembly As was discussed at the meeting of the Coalition in Chesapeake on July 23, 1998 there are five issues pending with the State Legislature which could be of interest to the high growth localities and others. The following is a brief description of the issues and what action was taken by the General Assembly, to date. Copies of the legislation are also attached. IMPACT FEES FOR SCHOOL CONSTRUCTION SB-693 was introduced in the 1998 General Assembly session by Senator Mims and co- sponsored by Delegate May. Both legislators represent Loudoun County. The bill, as introduced, applied io any locality operating a public school system, had no cap to the amount to be imposed and requked any unused funds be returned to the landowner if not used in a fifteen year period. In order to get the bill reported from the Senate Local Government Committee, Senator Mires introduced a substitute bill which (i) applies only to Loudoun County; (ii) requkes a local public referendum before any impact fees ordinance can go into effect; (iii) has a cap of $3,000 set out in the State law for any school impact fee; and, (iv) any unused funds must be returned to the landowner if not used in a ten year period. The substitute bill was reported from the Senate Committee on a 94-1 vote and then with a Senate floor vote was returned to committee to be carried-over until the 1999 session for purpose of further study. Loudoun County has a local advisory committee assessing the legislation. This committee will make recommendatiohs to-the Board of Supervisors later this year and prior to the December cut-off date for actibn on carry-over legislation. Impact fee legislation has been strongly opposed by the Statewide Homebuilders Association and various regional building associations across .the state. t)24 ADEQUATE PUBLIC FACILITIES SB-355 was introduced in the 1998 General Assembly session by Senator Chichester. Senator Chichester represents King George, Lancaster, Northumberland, Westmoreland and parts of Stafford and Prince William. The bill would permit high-growth localities, as part of subdivision or zoning ordinance, to determine whether public facilities are adequate to support the services which will be required by a proposed subdivision or rezoning. Prior to adopting such provisions, the locality shall clearly identify in its comprehensive plan the (i) public facilities whose adequacy will be used in making such determination, (ii) areas of potential growth where such provisions are applicable and (iii) existing public facilities and public facility needs in those potential growth areas. SB-355 was carried-over until the 1999 General Assembly session to allow the Senate Local Government more time to review the legislation. It is unclear if the patron intends to pursue this legislation in the 1999 General Assembly. It has been strongly opposed by the Statewide Homebuilders Association and.various regional building associations across the state. LIMITATION ON TItE USE OF SPECIAL EXCEPTIONS IN CERTAIN COUNTIES HB-1362 was introduced in the 1998 General Assembly by Delegate Jim Scott and co- sponsored by seven other delegates who sit on the House Counties, Cities and Towns Committee. Delegate Scott represents a portion of Fairfax County. HB-1362, as introduced, applies only to Fauquier County and it would prohibit the use of special exceptions or special use permits in that County for any residential use at the density for which it is zoned in any residential, agricultural or conservation zone. The history to this legislation is that, in 1996, Delegate Frank Hall, from Richmond, introduced statewide legislation (HB-1518) that would prohibit the use of special exceptions or special use permit for residential uses in residential zones, commercial uses in commercial zones and industrial uses in industrial zones. The far-reaching affects of HB-1518 resulted in the bill being carried-over until the 1997 General Assembly. The bill was amended to be applicable to only Fauqiuer County and then was killed. The Northern Virginia Homebuilders Association continues to argue that Fauquier County uses special exceptions for residential developments improperly. Fauquier County, on the other hand, maintains that their special exception requirement for major residential developments in certain agricultural and conservation zones is not intended to be a vehicle to deny development. Instead, Fauquier maintains that it is a mechanism to allow local governments to direct and shape development to mitigate negative impacts. HB-1518 was not re-introduced in 1997, in part, because Fauquier County officials advised that their process was under review by a locally appointed citizens committee and the "major development special exception requirement" might be deleted from the Fauquier ordinance. That action did not take place and Delegate Scott introduced HB- 1362 in the 1998 Session and it was carried-over until 1999. The Statewide Builders Association and the Northern Virginia Buildings Association strongly support HB-1362. VESTED RIGHTS SB-570 was introduced by Senator Saslaw and became law on July l, 1998. Senator Saslaw represents a portion of Fairfax County. The legislation sets out in the State Code when a landowner's rights shall be deemed vested in his zoning and cannot be affected by a subsequent amendment to a zoning ordinance. The bill was introduced as a result of a Supreme Court decision in the town of Rocky Mount in which the local government prevailed on a vesting case. During the session, SB-570 was opposed by many local governments, including Loudoun County, because it preempts and expands vested rights law which has been established through a long line of Virginia Supreme Court decisions over many years. SB-570 was amended a number of times throughout the process in the1998 session. These amendments, for the most part, improved the legislation from what was originally introduced;. A House floor amendment, however, deleted a provision, placed on the bill in the Senate, that would make it clear that this new vested rights law would be prospective only. On a narrow vote, the Senate failed to send the bill to conference with regard to the House floor amendment and the legislation was sent to the Goveinor. Many local governments, including Loudoun County, asked the Governor for amendments. The Governor did send down one minor amendment. Local governments now have to decide if, in the 1999 General Assembly session, amendments to the new law should be pursued, and, if so, what amendments. SCHOOL CONSTRUCTION FUNDING SB-4005, patroned by Senator Walker, was approved in the 1998 Special Session. Senator Walker represents portions of Norfolk and Virginia Beach. For fiscal years 1999 and 2000, approximately $55 million a year will be distributed according to the formula included in the legislation, which provides that: i) each school division will receive a grant of $200,000, and ii) the balance of funds will be distributed to each school division based on its relative share of average daily membership adjusted by its composite index Provisions in the bill which favor high growth localities hiclude the ability to use for debt service payments for projects completed within the last ten years, the requirement for a local match (high growth localities tend to significantly overmatch currently), and an allocation process which grows with student enrollments. Although several formulas were considered during the session, the formula which ended up in the legislation actually favors small,er localities which have not spent significant funds on school construction or maintenance (the flat grant portion of the formula.) The most favorable distribution to high growth localities would be on average daily membership (which then serves over 70 % of the states school age population.) 3 In subsequent years, funds will be distributed based on eligibility and needs criteria that will be established by the 2000 session of the General Assembly. In. developing the criteria, the General Assembly will consider the recommendations of the Commission on State Funding of Public School Construction. The Commission is to consist of 12 members, which include seven legislative members and 5 citizen members. The legislative members are the co-chairmen of the House Appropriations, House Finance and Senate Finance committees or their designees, and one additional member of the Senate to be appointed by the Senate Committee on Privileges and Elections. The five citizen members are to be appointed by the Governor. Those appointments have not yet been made. The Commission is supposed to recommend to the General Assembly a statewide method of assessing construction and renovation needs, and eligibility and needs criteria for distributing school construction grants. Eligibility and needs criteria must include, but are not limited to: local effort to meet actual needs; local ability to pay for actual needs; recognition of local efforts to improve the quality of education, including reductions in class size; appropriate combinations of funding resources including grant funds, local funds, Literary fund loans and bonds; restrictions, if any, on the use of grant funds; requirements for local matching funds; and procedures for identifying priorities for awarding grants. In addition, the Commission on Educational Infrastructure (HJR-165) has been reauthorized. The Commission is co-chaired by Delegate Alan Diamonstein and Lieutenant Governor Hager. A copy of the meeting schedule and members are attached. It is important to remember that $55 million is an insignificant amount compared to school construction needs in excess of $t 1 billion statewide. In addition, any allocation Formula will have "winners" or "losers." Large jurisdictions vs. small ones; affluent vs. less affluent; construction vs. renovation; operations vs. construction are just a few of the possible major and intense conflicts over schooI construction funding allocations that will likely be addressed. Attachments: 1) SB-693 - Substitute 2) SB-355 3) HB-1362 4) SB-570 5) SB-4005 (only 3 pages) 6) Commission on Educational Infrastructure 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: August 26, 1998 Item Number: s.B. 2. a. Subject: Transfer of Funds for Paving Kerwin Road County. Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $1,500 from the Bermuda District Three Cent Road Fund for the paving of Kerwin Road. Summary. of Information: Mr. McHale has received a request from a citizen to pave Kerwin Road. A portion of Kerwin Road is an unimproved gravel road located within a County easement, but is not included in the Virginia Department of Transportation (VDOT) Secondary Road System. The County has no formal program for maintaining roads within County rights-of-way/easements. When requests for road improvements are received, the requests are reviewed by the Board on a case-by-case basis. In the past, staff has only recommended repairs when the condition of the road restricts provision of emergency services. The present condition of Kerwin Road will not restrict access for emergency services. The requested paving of Kerwin Road will involve an overlay with asphalt at an estimated cost of $1,500. These repairs will not bring that part of Kerwin Road up to VDOT standards. The balance in the Bermuda District Three Cent Road Fund account is $19,837; use of $1,500 for repairs to Kerwin Road will leave an available balance of $18,337. Recommendation: If the Board wishes to pave Kerwin Road, $1,500 should be transferred from the Bermuda District Three Cent Road Fund. District: Bermuda Preparer: J~ · M~gCerna3C6k0en Attachments: Title: Director of Transportation KERWIN ROAD PAVING CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 26, 1998 Item Number: 8. B. 2. b. Subject: Allocate Three Cent Road Funds For Rental of Chemical Toilets County_ Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to allocate $150 from the Dale District Three Cent Road Fund to Parks and Recreation to pay for the rental and service of a chemical toilet at Meadowbrook High School for use by the High School football team during practices. Summary_ of Information: The Honorable Harry Daniel has requested that a chemical toilet be supplied for three (3) months at Meadowbrook High School for use during high school team practices. Preparer: t~ Title: Michael S. Golden Director. Parks and Recreation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 26. 1998 ............ i~mber Budget and Management Comments: The ba±anu~ i~ the Dalu Three Cent Road Accou~lt is $42,539; use of $150 for zental of a portable toilet will leave a balance of $43,389. Preparer: Rebecca T. Dickson Title: Director, Bud,qet & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 26, 1998 Item Number: $.13.3.a. Subject: Transfer of $2,000 in Matoaca Magisterial District Streetlight Funds to the School Board for use at O. B. Gates Elementary School for Courtyard Renovation and to Expand the School's Communications,Network County_ Administrator's Comments: County Administrator: Board Action Requested: Approve the transfer of $2,000 in Matoaca District Streetlight Funds to the School Board for use at O. B. Gates Elementary School for the courtyard renovation project and to expand the school's communications network. Summary_ of Information: Supervisor Humphrey requests the Board to transfer $2,000 in Matoaca District Streetlight Fund to the School Board to be used at O. B. Gates Elementary School to support the courtyard renovation project and to expand the school's communications network capabilities by installing an additional network hub. This expansion will allow all classrooms to connect the Internet and Countywide network systems. This request for funding originally came from the O. B. Gates PTA. The County is not legally authorized to give money to PTA organizations but the County can give money to the School Board. The money will be used to make capital improvements to County school property and is, therefore, legally appropriate. The balance in the Matoaca Streetlight Fund account is $42,411. Use of $2,000 will leave an available balance of $40,411. Rebecca T. Dickson Attachments: [] Yes · No Title: Director, Budget and Management 0407:25143.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 26, 1998 Item Number: 8.B.3.b. Subject: Transfer $300 of Matoaca District Streetlight Funds to the Transportation Department to Repair Ettrick Village Signs County. Administrator's Comments: County Administrator: ~ Board Action Requested: Transfer $300 from the Matoaca District Streetlight Fund to the Transportation Department to repair Ettrick Village signs Summary_ of Information: Chairman Renny Humphrey requests that the Board transfer $300 from the Matoaca District Streetlight Fund to the Transportation Department to repair the existing Ettrick Village signs which are located in VDOT right of way. This request originally came from Ettrick on the Move, an organization of Ettrick area citizens and businesses. The County is not legally permitted to give donations to private organizations such as Ettrick on the Move, but it may transfer County funds to a County department to make public improvements to public property. The balance in the Matoaca District Streetlight Fund is $42,411. Use of a total of $5,800 for all of the requests on this agenda will leave an available balance of $36,611. Preparer://~/%6 T' ~' ~~ Rebecca T. Dickson Attachments: [] Yes ~ No Title: Director, Budget and Management 0407:25233.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 26, 1998 Item Number: $.13.4. Subject: Transfer of $2,000 in Matoaca Magisterial District Streetlight Funds and $1,000 in Clover Hill Three Cent Road Funds to the School Board for Improvements to the Football Field at Manchester High School County. Administrator's Comments: County Administrator: Board Action Requested: Approve the transfer of $2,000 in Matoaca District Streetlight Funds and $1,000 in Clover Hill Three Cent Road Funds to the School Board for improvements to the football field at Manchester High School. Summary_ of Information: Chairman Humphrey requests the Board to transfer $2,000 in Matoaca District Streetlight Funds and Supervisor Warren requests the Board to transfer $1,000 in Clover Hill Three Cent Road Funds to the School Board to be used to purchase flag poles for the football field at Manchester High School and make improvements to the announcer's booth. The money will be used to make capital improvements to County school property and is, therefore, legally appropriate. The balance in the Matoaca Streetlight Fund account is $42,411. Use of a total of $5,800 for all the requests on this agenda will leave an available balance of$36,611. The balance in the Clover Hill Three Cent Road Fund account is $44,036. Use of a total of $2,500 for the two requests on this agenda will leave an available balance of $41,536. Preparer: ~ i'd%'~ ') Title: Rebecca T. Dickson Attachments: [] Yes 1 No Director, Budget and Management 0407:25248.1 l#)34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page . 1 o fl Meeting Date: August 26, 1998 Item Number: 8.B.5. Subject: Transfer of $1,500 in Matoaca Streetlight Funds and $1,500 in Clover Hill Magisterial District Three Cent Road Funds to School Board for Band Equipment at Clover Hill High School County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Approve the transfer of $1,500 in Matoaca Streetlight Funds and $1,500 in Clover Hill District Three Cent Road Funds to the School Board to be used for band equipment at Clover Hill High School. Summary_ of Information: Chairman Humphrey requests the Board to transfer $1,500 in Matoaca Streetlight Funds and Supervisor Warren requests the Board to transfer $1,500 in Clover Hill District Three Cent Road Funds to the School Board to purchase band equipment for use at Clover Hill High School. Ms. Humphrey and Mr. Warren were contacted for a $3,000 donation from the County to purchase a King Model 2350 sousaphone (marching tuba with case) for the Clover Hill High School Marching Band. The County can give money to the School Board to make capital purchases. The drum equipment will be owned by the School Board and will be part of the School Board's inventory. The Matoaca Streetlight Fund balance is $42,411. Use of a total of $5,800 for all the requests on this agenda will leave an available balance of$36,611. The balance in the Clover Hill Three Cent Road Fund account is $44,036. Use of a total of $2,500 for the two requests on this agenda will leave an available balance of $41,536. Preparer: ?f"'J ~'~00 '-~' b i '~t'P'X Title: Rebecca T. Dickson Attachments: [] Yes · No Director, Budget and Management 0407:25245.1 Meeting Date: August 26, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Item Number: of 1 8.B.6. Subject: Authorization for County Administrator to Execute a Deed Accepting the Conveyance to the County of the Alberta Smith Elementary School Property and the Woolridge Elementary School Property by the Chesterfield County School Board. County. Administrator's Comments: County Administrator: ~ Board Action Requested: Authorize the County Administrator to execute a deed accepting the conveyance of the Alberta Smith and Woolridge Elementary School properties by the Chesterfield County School Board to the County. Summary_ of Information: The County Charter (Section 8.2) requires that title to all real property of the Chesterfield County School System be vested in the County. A recent review of County fixed assets revealed that the Chesterfield County School Board is the record owner of certain parcels of real property designated as Alberta Smith Elementary - 13200 Bailey Bridge Road and Woolridge Elementary - 5401 Timersbluff Parkway. Pursuant to the requirements of the County Charter, the School Board adopted a resolution at its June 9, 1998 regular meeting that authorized the School Board Chairman to execute a deed conveying these properties to the County. Staff requests that the Board of Supervisors authorize the County Administrator to execute a deed accepting these conveyances to the County, which deed shall be approved as to form by the County Attorney. Preparer: ~'-'~ ~ 0x~ ~L~<~ Title: Steven L. Micas Attachments: [] Yes · No County Attorney 1914:23655.1 I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of ,2 Meeting Date: August 26, 1998 Item Number: 8. B. 7. Subject: Consideration of an Application for a One Year Federal Bureau of Justice Assistance Local Law Enforcement Block Grant (1998 Law Enforcement Block Grant). County Administrator's Comments: County Administrator: (~ Board Action Requested: Authorize the Police Department to apply for a federal Local Law Enforcement Block Grant in the mount of $80,669, and to appropriate the necessary funds when approved. Summary of Information: In July of 1998 the Police Department was notified by the United States Bureau of Justice Assistance that Chesterfield County is eligible to apply for a direct award of $80,669 to be used for law enforcement purposes. The grant requires a local cash match of $8,963. Preparer: ~.~~_~. I/~//_~- Title: Colonel Carl R. Baker Attachments: ~-~ Yes No Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 26. 1998 Number Bud.qet and Mana,qement Comments' This item requests Board approval for the Police Department to apply for and appropriate if received a grant through the Federal Bureau of Justice Assistance. The 1998 Local Law Enforcement Block Grant will provide federal funds totaling $80,669 for various capital and non- capital items with a local match of $8,963. The Department has tentatively approved utilizing these funds for computers in the Records Management area, cameras for the Forensics unit, equipment for the North Precinct and other miscellaneous capital items. The grant, to be used for one-time, non-recurring costs, is available each year based on available funding and department request. The local match will be absorbed within the Department's established FY99 budget. Preparer: ~ /~/~Title: Rebecca T. Dickson Director, Budget & Management Meeting Date: CItESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 26, 1998 Page 1 ofl Item Number: 8. B. 8. Subject: Appointment of Task Force to Study Community Services Board Structure County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to establish a task force composed of two members of the Board of Supervisors; two members of the Community Services Board (CSB); and, the County Budget & Management Director to prepare a report by June 30, 1999 which examines the feasibility of an alternative structure for the Chesterfield CSB with particular attention to the possibility of establishing a behavioral health authority. Summary_ of Information: Effective July 1, 1998, the Board of Supervisors formally designated the Community Services Board as an administrative policy board. It was also recommended that a "blue ribbon" Task Force be established to further examine alternative CSB organizational structures, including the behavioral health authority model. In addition, a written report of alternatives and recommendations by the Task Force is to be published no later than June 30, 1999. Bu~ H. Lowe, Ph.D. Title: Executive Director, Community Service~ Bo~d Attachments:Yes ['-] No I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auqust 26, 1998 Item Number: 8.B.9.a. Subject: Request Permission for a Proposed Asphalt Driveway to Encroach Within a 16' Drainage Easement Across Lot 15, River's Bend, Section 10 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant River's Bend Limited Partnership permission for a proposed asphalt driveway to encroach within a 16' drainage easement across Lot 15, River's Bend, Section 10; subject to the execution of a license agreement. Summary_ of Information: River's Bend Limited Partnership has requested permission for a proposed asphalt driveway to encroach within a 16' drainage easement across Lot 15, River's Bend, Section 10. This request has been reviewed by staff and approval is recommended. District: Bermuda jVohn W. Harmon Attachments: Yes ~__~No Title: Riqht of Way Manager _ VICINITY SKETCH A ~EQUEST PERMISSION ~ ~. A PROPOSED ASPHALT DRIVE~. TO ENCROACH WITHIN A 16' DRAINAGE EASEMENT ACROSS LOT 15 RIVERS BEND SECTION 10 l~l i"ll) ! A PP: ^Ii t~[RMUOA 041 '9~.0 · P~NERS. ~C~FECTS · ~EERS · SURVEYORS, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 26, 1998 Item Number: 8. Subject: Request Permission for a Fence to Encroach Within a 16' Alley Easement Across Lot 4, Block D, Lake Crystal Farms, Section B County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Alice Barksdale Gunn permission to have a fence encroach within a 16' alley easement across Lot 4, Block D, Lake Crystal Farms, Section B; subject to the execution of a license agreement. Summary_ of Information: Alice Barksdale Gunn has requested permission to have a fence encroach within a 16' alley easement across Lot 4, Block D, Lake Crystal Farms, Section B. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: ~ '-~' ~~'~'~ · Harmon Attacb_ments: Yes No Title: Riqht of Way Manaqer ~ VICINITY SKETCH ~ REQUEST PERMISSION FOk A FENCE TO ENCROACH WITHIN ~ 16' ALLEY EASEMENT ACROSS LOT 4 BLOCK D LAKE CRYSTAL FA~S SECTION B ALICE BARKSDALE GUNN poWHI 044 Area to be X Licensed C~OTTo~4¥~ OoED SC:,',L E I": CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auqust 26, X998 Item Number: 8.B.9.c. Subject: Request for Permission for Existing Brick Columns and Existing and Proposed Asphalt Driveway to Encroach Within a 50' Right of Way County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Thomas C. Yoss, Jr. and Gail L. Yoss permission to have existing brick columns and existing and proposed asphalt driveway encroach within a 50' right of way; subject to the execution of a license agreement. Summary_ of Information: Thomas C. Yoss, Jr. and Gail L. Yoss has requested permission to have existing brick columns and existing and proposed asphalt driveway encroach within a 50' right of way. This request has been reviewed by staff and approval is recommended. District: Matoaca Attach_merits: Yes No Title: Riqht of Way Manaqer 046 VICINITY SKETCH REQUEST FOR PERMISSIb~, FOR EXISTING BRICK COLUMNS ~ND EXISTING AND PROPOSED ASPHALT DRIVEWAY TO ENCROACH WITHIN A 50' RIGHT OF WAY THOMAS C JR & GAIL L YOSS I TWELVE OAKS 2 TWELVE OAKS rio "',~,.~, . ,/ SPRINGS] RO AREAS TO BE LICENSED EXISTING BRICK COLUMNs & ASPHAL~ DRIVEWAY CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auqust 26, 1998 Item Number: Subject: Request for Permission to Install Private Water Services for a New Residence at 3036 Kingsdale Road 8.B.9.d. and Sewer County_ Administrator's Comments: County Administrator: Board ActionRequested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. Summary_ of Information: George E. Johnson and Barbara A. Johnson have requested to extend private water and sewer services within a 20' private easement to serve a new residence at 3036 Kingsdale Road. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Bermuda John W. Harmon Attachments: Yes No Title: Riqht of Way Manager # ~.~4.9 ._~ /ICINITY SKETCH ~..~ REquEST FOR PERMISSIu., TO INSTALL PRIVATE WATER A~,~ SEWER SERVICES FOR A NEW RESIDENCE AT 3036 KINGSDALE ROAD GRORGE E & BARBARA A JOHNSON KINGSLANO STATES// EFENSE ~',,\'~ AC'ti~ $ CORiqk~R ----' ~ .IA WIKI Radio 790-666-5679 SAW W., III & CAROLYN L. MCEWEN 082154 PG39 3038 KINGSDALE RD 0 ~"0 ~.0 rtl 01 C}~"~ ' v~ 0.3 TENTHS TO CHESTER RD ~.000 ACRE ~0.40 143.04' '45'30"W 796-666-0546 BARRON C. CHEATHAM DB2002 P61588 3012 KINGSDALE RD 112.29' \, §0' INGRESS EGRESS EASM' T 20' PRIVATE WATER SEWER EASM'T 20' BY 20' EASM'T KINGSDALE ROAD RTE 613 30' R/W (WATER EASM'T TABLE) ~. N87'45'30"W 20.43' 2. N~2'~O'S5"W ~0.00' 3. S87'45'30"E 20,43' 4, S~2'10'55"E ~0.00' PLAT SHOWING A 20'BY 10' PUBLIC WATER EASEMENT AND A 20' PRIVATE WATER AND SEWER EASEMENT ON THE LAND OF WlLBERT E. AND ELLEN C. FRIEND IN THE BERMUDA DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA SCALE 1" = 100' JN 1237A GENE ICAFSON & ASSOCIATES, P.C. 4221 BONNIE BANK ROAD RICHMOND VIRGINIA 804-27.1-8038 DATE: JUL 22, 1998 FILE CKM-1142A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Au~mst 26, 1998 Item Number: 8.B.9.e. Subject: Request for Permission to Install Sewer Service for a Proposed Residence on South General Boulevard County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. Summary of Information: Richmond Metropolitan Habitat for Humanity Inc., has requested to extend a private sewer service lateral across property known as 10101 South General Boulevard to service a proposed residence at 10107 South General Boulevard. This request has been reviewed by staff and approval is recommended. District: Bermuda . Harmon Attachments: Yes No Title: Riqht of Way Manaqer 2o VICINITYSKETCH ~ REQUEST FOR PE~ISSIG fO INSTALL SEWER SERVICE F~ A ~ROPOSED RESIDENCE ON SOUTH GENERAL BOULEVARD RICHMOND METROPOLITAN HABITAT FOR HUmaNITY INC First DriVe-ir, Theater D ~A CENTR.~,L FL, RK WIKI Radio · DF,. 60~284 TItlS IS TO CERTIFY THAT HEREON AND THAT THERE OTHER THAN THOSE SHOWN Tills PROPERTY /~ A107' IN A H.U.D. DEFINED FLOOD HAZARD AREA. 'IF 7..~,00' 31.~'21'30"£'"'--' C. TV /0o% SI tOW N HE GROUND £¥ PLA7' OF LDT..~ ~.6 TH~U ~L OC/( // 'PLAIV OF C£AITt~AL L~£,~MUDA DISTt? ICT CIt£3 TE,~FI£L D CO., SUAV~Y /zO/'l : /~lEH/vloNO /~£Tr, foPO/ Irt~N 1HE SURVEY IS ~jJJ.~Jl~ SUBJECT TO ANY EASEMENTS OF AND OTHER PERTINENT FACTS WHIC A TITLE SEARCH ~IGHT DISCLOSE. HARVEY L. PARKS, INC. 4508 W. HUNDRED RD. CHESTER, VA. 748-8641 7148-0515 DATE- 7-/~'-.~d5~ SCALE: 1' - ~-~' DRAWN I¥- ~ t. 6. CHECKED BY- ~-, C. ,%¸ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auquzt 26, 1998 ItemNumber: 8.B.9.f. Subject: Request for Permission to Install a Sewer Service for a Proposed Residence on Conifer Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. Summary_ of Information: William R. Hardman and Nancy H. Crenshaw have requested permission to extend a private sewer service across proposed Lot 2, Hardman's Addition to serve a proposed residence on Lot 1, Hardman's Addition. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Dale John W. Harmon Attachments: Yes No Title: Riqht of Way Manager VICINITY SKETCH .~REQUEST FOR PERMI~ _ON TO INSTALL A SEWER SEK~ ..E FOR A PROPOSED RESIDENCE ON CONIFER ROAD WILLIAM R & NANCY H CRENSHAW Cree& OWNER: (;PIN 784-677-2896 & NiHCY H. CIENE~W D,B. 2232 P;. 1538 7410 CONFER RD. NAD f985 50 0 50 100 SCALE 1" = 50 FEET POTTS, PLAT SHOVv'ilV(7 A 16' PRI'V'ATI~ SA1VITAR Y SIEW"H~ HAS~~ ACH OSS LOT 2, HARDIvLAI~S ADDZTION DALE DISTRICT CHESTERFIELD CDUNTY~ VIRGINIA Dote: 8-12-98 sco~e: 1' = 50' J.N. 9712-02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auqust 26, 1998 , Item Number: 8 .B.10.a. Subject: Request to Quitclaim a Portion of a 16' Water Easement Across Property of River's Bend Limited Partnership County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Sup6rvisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across property of River's Bend Limited Partnership. Summary_ of Information: River's Bend Limited Partnership has requested the County to vacate a portion of a 16' sewer easement across its property as shown on the attached plat. The portion of easement to be quitclaimed is not longer needed. Staff has reviewed the request and recommends approval. District: Bermuda J~hn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer 7_2. VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A 16' WATER EASEMENT ACROSS PROPERTY OF RIVER"S BEND LIMITED P~RTNERSHIP / / ~' ..... -HENRI(] ~ CHESTERF[ IfOGAJV'j~ DRIVE / GREENSIDE DRIVE OGO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: AucFust 26, 1998 Item NUmber: 8.B.10.b. Subject: Request to Quitclaim Portions of a 20' Sewer Easement Across Property of Cloverhill Development Company, L.L.C. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate portions of a 20' sewer easement across property of Cloverhill Development Company, L.L.C. Summary_ of Information: Balzer and Associates, Inc. has requested the quitclaim of portions of a 20' sewer easement across property of Cloverhill Development Company, L.L.C. A new easement will be executed to replace these portions of easement. Staff has reviewed the request and recommends approval. District: Matoaca ~ohn W. Harmon Attachments: YesI INo Title: Riqht of Way Manaqer .--. VICINITY SKETCH REQUEST TO QUITCLAIk RTIONS OF A 20' SEWER EASEMENT CLOVERHILL' DEVELOPMENT ~CO~IPANY LLC .0SS 'PROPERTY OF N,A.D. 8,5 MATCH UNE THIS SHEET Z MATCH / / ~- I UNE THIS SHEET CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Aucrust 26, 1998 Item Number: 8.B.10.¢. Subject: Request to Quitclaim a Portion of a 16' Sewer Easement Across Property of Chester Development, L.C. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16 sewer easement across property of Chester Development, L.C. Summary_ of Information: Charles C. Townes & Associates, Inc. has requested the quitclaim of a 16' sewer easement across property of Chester Development, L.C. A new easement will be executed to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Bermuda John W. Harmon Attactunents: Yes No Title: Right of Way Manaqer VICINITY SKETCH ~QUEST TO QUITCLAIM A PORTION OF A 16' SEWER EAS~,~ENT ACROSS PROPERTY OF CHESTER DEVELOPMENT LC VARIABLE WIDTH R/W W. HUNDRED ROAD - STATE ROUTE #10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: ~,u~q~ust 26, ~.998 Item Number: 8.B. Subject: Approval of an Easement Encroachment Agreement with Columbia Gas County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute an easement encroachment agreement with Columbia Gas for the expansion of the parking lot at the Wagner Building. Summary_ of Information: Staff recommends that the Board of Supervisors authorize the County Administrator to execute an easement encroachment agreement with Columbia Gas for the expansion of the parking lot at the Wagner Building. Approval is recommended. District: Dale ~ohn W. Harmon Attach_merits: No Title: Riqht of Way Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~Date: Auqust 26, 1998 Item Number:~ Subject: Approval of Utility Contract for Kingsland Glen Outfall Sewer Contract Number 97-0126 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes 1300 L.F.± of 18" oversized wastewater lines. The Developer is required to have an 8" wastewater line to serve his development, therefore, staff has requested the wastewater lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the cost of oversizing the wastewater lines. Developer: Contractor: Duval Development Bercon, Inc. Preparer: Contract Amount: Estimated Total - Total Estimated County Cost: Wastewater (Oversizing) (Refund thru connections) Estimated Developer Cost Code: (Oversizing) District: Dale Jr. Title: $43,932.50 $10,400.00 $33,532.50 5N-572VO-E4C Assistant Director Attachments: Yes CONTRACT NUMBER 97-0126 VICINITY MAP stole I' - 2000' KINGSLAND GLEN OUTFALL SEWER replacement -CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page l ofl Meeting Date: August 26, 1998 Item Number: 8. B. 13. Subject: State Road Acceptance County Administrator' s Comments: County Administrator:_~~ Board Action Requested: Summary of Information: BERMUDA: John Tyler Woods, Section 1 John Tyler Woods, Section 2 CLOVER HILL: Amber Forest DALE: Five Forks Lane Extended Five Forks Village, Phase II Five Forks Village, Phase IV Five Forks Village, Phase V Five Forks Village, R/S Phase V, Lots 20 through 30 and Five Forks Village, Phase VI MATOACA: Deer Run, Section 11 St. James Woods, Section D Preparer:~~/~__ ¢~ Richard M. P.E. Attachments: Yes ~---]No Title: Director. Environmental Engineering TO: Board of Supervisors FROM: Depammnt of Environmental Engin~g SUBJECt: State Road Acceptance - JOHN TYI ,ER WOODS, SEC. 1 DISTRICT: BERMUDA MEEFING DATE: August 26,1998 ROADS FOR CONSIDERATION: EXECUTIVE DR Vicinity Map: JOHN TYI,ER WOODS, SEC. 1 GR TO: Board of Supervisors FROM: DepOt of Enviromx~tal Engineering SUBJF_L~: State Road AcxT~tance - JOHN TYI,I~ WOODS, SEC. 2 DISTRICT: BERMUDA MF, FTFING DATE: August 26,1998 ROADS FOR CONSIDERATION: EXFLImVE DR Vicinity Map: JOHN TYLER WOODS, SEC. 2 TO: Board of Supervisors FROM: Depammnt of Environmental Engin~g SUBJF_L-T: State Road Acceptance - AMBER FORF. ST DISTRICT: CLOVER IqlI I, MEETING DATE: August 26,1998 ROADS FOR CONSIDERATION: AMBER FOREST DR AMBER MEADOWS CT AMBER MF_ADOWS LN AMBER MEADOWS PL TO: Board of Supervisors FROM: ~t of Environmental Engineering SUBJECT: State Road Acceptance - FIVE FORKS LN DISTRICT: DAI ~F~ MFCfflNG DATE: August 26, 1998 ROADS FOR CONSIDERATION: FIVE FORKS LN Vicinity Map: FIVE FORKS LN TO: Board of Supervisors FROM~ Depm'trmnt of Environmental Engineering SUBJECT: State Road Acceptance - FIVE FORKS VII ]AGE, PHASE li DISTRICT: DALE MEETING DATE: August 26,1998 ROADS FOR CONSIDERATION: WATERMAN IN' WATERMAN PL Vicinity Map: FIVE FORKS Vn LAGE, PHASE ti CT TO: Board of Supervisors FROM: Depammm of Envirommntal F_ns/neering SUBJECt: State Road Acceptance - FIVE FORKS VII IA_GE, PHASE IV DISTRICT: DAI F, ~G DATE: August 26,1998 ROADS FOR CONSIDERATION: CENTERBROOK cr CENTERBROOK IN C'ENIERBROOK PL Vicinity Map: FIVE FORKS VII I,AGE, PHASE IV TO: Board of Supervisors FROM~ Dep~-~ent o£Environn-m~ Engineering SUBJECT: State Road Acceptance - FIVE FORKS VII LAG~ PHASE V DISTRICT: DAI,~ h~7I]NG DATE: August 26,1998 ROADS FOR CONSIDERATION: FIVE FORKS I.N SOUTHFORD CT SOUIHFORD IN S(XIII-/~RD MW SOUIHFORD PL SOIBHFORD 'IR Vicinity Map: FIVE FORKS VII/AGE, PHASE V TO: Board of Supervisors FROM: Departmem of Environmemal Engineering SUBJECT: State Road Acceptance - FIVE FORKS VILLAGE, R/S PHASE V, LTS 20-30 and FIVE FORKS VILLAGE, PHASE VI DISTRICT: DALE MEETING DATE: 8/26/98 ROADS FOR CONSIDERATION: SOUTHFORD TR SOUTHFORD CT Vicinity Map: FIVE FORKS VILLAGE, R/S PHASE V, LTS 20-30 and FIVE FORKS VILLAGE, PHASE VI LN CT TO: Board of Supervisors FROlVI~ ~t of Envimmmntal Engineering SUBJECt: State Road Acceptance - DEER RUN, SEC. 11 DISTRICT: MATOACA ~G DATE: August 26,1998 ROADS FOR CONSIDERATION: SEATILE SLEW LN SEATILE SLEW TR SECRETARIAT DR SUNNYS HALO CT WHIR[AWAY DR Vicinity Map: DETR RUN, SEC. 11 TO: Board of Supervimm FROlXm Depmm~t of Envirommmal Engineering SUBJECT: State Road Accepkqnc~ - ST. JAMES WOODS, SEC. D DISTRICT: MATOACA MF. EJrING DATE: August 26,1998 ROADS FOR CONSIDERATION: CRAWFORD WOOD TR WILSON WOOD CT Vicinity Map: ST. JAMES WOODS, SEC. D CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page _1 of 2-- Meetin Date:__A~ust 26, 1998 Item Number: 8.B.14. Subject: Set a date for a Public Hearing to consider an Ordinance to create a Water Assessment District County_ Administrator's Comments: County Administrator: Board Action Requested: Set date of September 23, 1998 for a public hearing to consider an ordinance to establish a Water Assessment District for a total of 95 lots in the Autumn Oaks/Chalkley Road area. Summary of Information: A number of property owners in the Autumn Oaks subdivision and along Chalkley Road, adjacent to Autumn Oaks, have approached the County with a request to have the public water system extended into their neighborhood (see attached map entitled Option ~ which shows a green boundary line outlining those properties included in this proposal). Some have had water quantity and/or quality problems with their well water, others just prefer public water, citing fire protection and reliable source concerns. Of the 95 properties included in this proposal, owners representing 71 lots (75%) have indicated that they want public water service. Owners of the remaining 24 lots (25%) have indicated that they do not want public water service. John M. B~agg~,/ J~. Assistant Director Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2-- of 2 Summary of Information: (Continued) If an assessment district is created, the County will initially pay all engineering, construction and other costs to extend public water lines into this area and will then recoup the cost from the property owners. The water assessment on each lot is repaid over a 10-year period in semi-annual installments. The owners will also pay interest at a rate equal to the interest rate on one-year U.S. Treasury Bills. A lien in the total amount of the assessment will be recorded to ensure that any subsequent purchaser of the property is notified of the assessment and pays it. The total estimated cost for the proposed water line extension project is $447,925.00 and the estimated assessment on each property would be $4,715.00. After completion of the water line extension project, those property owners desiring to connect to the system would also be required to pay a connection fee, currently set at $2,627.00. An additional expense includes a plumber's services, which varies from property to property. At the September 23, 1998 public hearing, the Board will need to consider adoption of an ordinance to create the proposed Autumn Oaks/Chalkley Road Area Water Assessment District. At that time, at least ~ (4 out of 5) members of the Board must vote in favor of the ordinance. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auqust 26, 1998 Item Number: 8.B.~5. Subject: Authorization to Exercise Eminent Domain for the Acquisition of a Variable Width Water Easement to Serve Rolling Hills Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the County Attorney to proceed with eminent domain and exercise immediate right of entry pursuant to Sections 15.2-1904 and 1905 of the Code of Virqinia, and that the County Administrator be instructed to notify the owner by certified mail by August 28, 1998, of the County's intention to take possession of the easement. Summary of Information: On July 23, 1998, an offer of $17,861.00 was made by the Right of Way Office to Midlantic (Richmond) Investors, L.P., for the purchase of a variable width water easement. Midlantic (Richmond) Investors, L.P. has not made a counteroffer. It is necessary to proceed with eminent domain immediately for the health and safety of the public. Staff will continue to negotiate with Midlantic (Richmond) Investors, L.P. in an effort to reach a settlement. District: Dale Preparer:~-~_..~ 'z J, ~~~ ~hn W. Harmon Attachments: Yes NO Title: Riqht of Way Manager # i~4 VICINITY SKETCH '~"~ AUTHORIZATION TO EXERC_~E EMINENT DO~IN FOR THE A~,~JISI'TION OF A VARIABLE WIDTH WATER EASEMENT TO SERVE ROLLING HILLS SUBDIVISION MIDLANTIC (RICHMOND) INVESTORS LP CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1, of 1 Meeting Date: auquzt 26, 1998 Item Number: Subject: Conveyance of an Easement to Bell Atlantic-Virginia, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install underground cable on County property. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Inc. to install underground~ cable on County property in Meadowdale, Section 2. District: Dale ~ohn W. Harmon Attachments: Yes No Title: Right of Way Manager # .)6 · VICINITY · SKETCH CONVEYANCE OF AN EAS~.~-~ENT TO BELL ATLANTIC-VIRGIN~-~ INC EX, / / CDI Telecommunications, Inc. PI~T SHOWING BELl. ATI.~NTIC-VIRGINZA, InC. A DMSION OF CDI CORPORATION ~tSEM~T UPON COUNTY OF CHESTERFIELD, 620 Moorefield Park Drive, Suite 152 Richmond, Va 23236 (804) 560-6882 P~'e~a~'ed tot Be11Atlantic- Vir~n~'a, DISTRICT: DALE B/A JOB NO: 7185924 DATE: JULY 16, 1998 R]W PERMIT NO: BC-79332-R VZRGZNZA PROPERTY LOCATED WTrHIN MEADOWDALE-SECTZON 2" G.P.I.N. 784-684-H3828~ 784-683-H5194 & H7668 COUNTY: CHESTERFIELD WIRE CENTER: BETHIA PREPARED BY: CDI/shb STATE: VIRGINIA CDI W.O. NO: 981650 SCALE: 1" = 50' SI~IEET 3 OF 5 i~'' I Z / {~ CDI Telecommunications, Inc. A DMSION OF CDI CORPORATION 620 Moorefield Park Drive, Suite 152 Richmond, Va 23236 (804) 560-6882 ~'~ei,~ed to. sea A~c- ~'~, ~c. DISTRICT: DALE COUNTY: B/A JOB NO: 7185924 DATE: JULY 16, 1998 R/W PERMIT NO: BC-79332-R CHESTERFIELD WIRE CENTER: BETHIA PREPARED BY: CDI/.shb PLAT SHOWING BELL ATLANTI'C-V*LRGTNIA,, INC. EASEMENT UPON COUNTY OF CHESTERFLELD~, VZRGINTA PROPERTY LOCATED WI'THTN MEADOWDALE-SECTiON 2" G.P.I.N. 784-684-H3828, 784-683-H5194 & H7668 STATE: Y/RG[N~ CDI W.O. NO: 981650 SCALE: 1' = 50' SHEET 4 OF 5 CDI Telecommunications, Inc. A DMSION OF CDI CORPORATION 620 Moorefield Park Drive, Suite 152 Richmond, Va 23236 (804) 560-6882 Prepared for BeN Atlantic- Vic~ru'~, Inc. DISTRICT: DALE COUNTY: B/A JOB NO: 7185924 DATE: JULY 16, 1998 R/W PERMIT NO: BC-79332-R PLAT SHOWING BELL ATLANTZC-VIRGINIAv INC. EASEMENT UPON COUNTY OF CHESTERFIELDs, VIRGINIA PROPERTY LOCATED WITHIN MEADOWDALE-SECTION 2" G.P.I'.N. 784-684-H3828~ 784-683-H5194 & H7668 CHESTERFIELD WIRE CENTER: BETHIA PREPARED BY: CDI / shb STATE: VIRGINIA CDI W.O. NO: 981650 SCALE: 1' =50' SHEET 5 OF 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auqust 26, 1998 Item Number:~~!j~a~ Subject: Acceptance of Parcels of Land Along the West Line of Warbro Road from Irvin G. Horner, etals County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing 0.270 acres along the west right of way line of Warbro Road (State Route 907) from Irvin G. Hornet, et als, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca John W. Harmon Attachments: Yes No Title: Right of Way Manager VICINITY SKETCH CCETPANCE OF PARCELS OF LAND ALONG THE WEST LINE OF WARBRO ROAD FROM IRVIN G HORNER ET ALS BUS ~SRIoG~ t~ANDERMILL CTI( SEE GRID 08 SAGEWOOO TRACE SAGEWOOO TEFDI WOOOBRIOG£ CROSSING SAG£WO00 CT SAGEWO00 PL STERUNG BRIDGE PL e~k MS County LaJid Fill kRBRO ID PK LI ,RiG CHESTNUT CT limp IOINWEALH N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Auq~st 26, X998 Item Number: 8.B.l?.b. Subject: Acceptance of a Parcel of Land West of Warbro Road from Irvin G. Horner County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 1.254 acres west of Warbro Road from Irvin G. Homer, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate right of way requirements as shown on the County Thoroughfare Plan. The dedication of this parcel Conforms to that plan, and will decrease the right of way costs when the road is constructed. District: Matoaca John W. Harmon Attachments: Yes ~_~No Title: Riqht of Way Manager V~CINIT¥ SKETCM ACCEPTANCE OF A PARCEL OF LAND WEST OF WARBRO ROAD FROM IRVING HORNER $;i ~At)E Cl-I¢ [ ..... SEE GRID D8 / ......... 2 SAG[WOO0 TERR 3 W00OUm6E CRQSSJNG 4 SAGEWOOD CT / Cuunty ~., 5 SAGEWO00 PL STE~LING ~RIOGE PL [ La~d Fill / ] :EI~J I'YcE ~ OAK ' BUS C CE / tRBRO ~D PK .-"" N ROD SET lOG o 5o lO0 200 GRAPHIC SCALE I INCH = ~00 FEET Curve Toble No. Radius J De/fa Len~.lfhl Chord Beorin~l Chord Disfancet CI 880.76]05'55'01"] 90,45'JS 12'54'55" EI 90.41' C2546.17'J22'40'27']216.14]S 01'45'20" Y~ 214.75' C$880.76]00'05'51"1 0, go'IS 09'$6'59" E~ 0,90' Bearin¢ Toble I No. Bearin¢t Distonce LI J 45'47'15" EI 9J. 84] L2 N 45'55'$0" E 55,25 TAMOJIRA, INC. D.B. 2512, PO. 544 GPtN 7545845097 COUNTY OF CHESTERFIELD D.B. 1625, PG. 1248 GPIN 7J5686219~ S TONE IRVING. HORNER D.B. 2041, PG. 180 PIN 7356830636 3320 WARBRO ROAD C2 (~ DETAIL ~OD NOT TO SCALE FOUND ' 5 __--. . ROD ......-.- --'~-'--' s~ ~ " ~ 254 ACRES ~. '54,62J sq. ft. ~ ~~ ~ 25' ~ 3~85407 ~ ~ ..... ~ ~ · ~ ~ [ 11735427.58 ~ S ~2'50 b~ ~ ~0,, 15" PINE ~, I '¢7>,~ STUMP IRVING. HORNER ROD _ _~&' D.B. 175~, PG. 1564 FOUN~ ~,, ~ ''' PIN 7556847967 ~ ~6~'z ~410 WARBRO ROAD / ~, PLAT SHOWING A 90' IRVIN G. HORNER, ET ALS W.B. 108, PC. 551 D.B. 515, PG, 411 PIN 7J86820154 5800 WARBRO ROAD C1 JO' PINE STUMP FOUND ·IMM 0 SURVEYORS * ENGINEERS * PLANNERS CORPORATE HEADQUARTERS;. 711 N. COURTHOUSE ROAD RIC"HMOND. VIRGINIA 23236-4.099 -TELEPHONE: (804) 794-3500 FAX: (804) 794-7639~. DATE: MAY ~, 1998 REVISED: JULY 13, 1998 PARCEL FOR DEDICATION TO THE COUNTY OF CHESTERFIELD DRAWN BY: BML SCALE: 1"= 100' CHECKED BY: PAH JOB NO.: 61.507 I )~('~ CLOVERHILL DISTRICT * CHESTERFIELD COUNTY * VIRGINIA i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 MeetingDate: Auqust 26, 1998 Item Number: 8.B.l?.c. Subject: Acceptance of a Parcel of Land Containing 0.19 Acres along Beaver Bridge Road (State Route 603) from Jim F. Andelin and Sherry R. Andelin County_ Administrator's Comments: County Administrator: Board ActionRequested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.19 acres along Beaver Bridge Road (State Route 603) from Jim F. Andelin and Sherry R. Andelin, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca John W. Harmon Attachments: Yes No Title: Right of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND CONTAINING 0.19 ACRES ALONG BEAVER BRIDGE ROAD FROM JIM F ANDELIN AND SHERRY R ANDELIN F:)z'n ~.. ,~-h~. ~0~ ~BO',~IL~ Scale:/'L-/00' Job No.: C~/7/07~PG BAI ,ZER · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road - Suite 100 · Richmond, Virginia 23236 · 794-0571 · Fax 794-2635 11038 Lakeddge Parkway · Suite 1 · Ashland, Virginia 23005 · (804) 550-2888 · Fax (804) 550-2057 lO0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 26, 1998 Item Number: 8. B. 18. Subject: Request for a Permit to Stage a Fireworks Display at the Woodlake Pavilion/Amphitheater on September 6, 1998 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff.recommends approval of the fireworks display permit. Summary_ of Information: Karen Maynard-Moghaddas of the Woodlake Community Association has requested permission from the Board to stage a fireworks display at the Woodlake Pavilion/Amphitheater on property owned by The Lakes on 360, Inc. adjacent to the Swift Creek Reservoir on September 6, 1998 at 8:45 p.m. (Rain date of September 12, 1998) Mr. William "Bubba" Bulifant, III, of Dominion Fireworks has previously conducted similar displays elsewhere in the County and will personally discharge the fireworks. Ms. Moghaddas has submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000 which names the County as an additional insured. Lt. Robert E. Lukhard, Fire Prevention Bureau, has reviewed the request and has indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparer: ~ , (~~ Title: County Attorney Steven L. Micas 1205:25047.1 Attachments: [~Yes ,No ]# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of Meeting Date: Subject: August26,1998 Item Number: Contract Award and Transfer of Funds - Ronte 60/Charter Colony Parkway Widening Project County. Administrator's Comments: County Administrator: ~ Board Action Requested: Route 60/Charter Colony Parkway Widening project. 8.B.19.a. The Board is requested to award a contract and transfer funds for the Summary_ of Information: In February 1994, the Board entered into an agreement with the J. Louis Reynolds Trust and the State Board of Community Colleges concerning the dedication of right of way for Route 288 and a northern campus for John Tyler. A condition of the agreement obligates the County to improve the Route 60/Charter Colony Parkway intersection. Staff received construction bids on June 18, 1998, for the project. Shirley Contracting submitted the low bid of $1,281,538. Shirley's bid is approximately ten percent above the County's estimate. Staff' s attempts to negotiate a lower price from Shirley have been unsuccessful. Staff is of the opinion that readvertising the project will not result in a lower price and recommends acceptance of Shirley's bid. If Shirley's bid is accepted, the total project budget will be $1,538,500 (see Attachment A). To provide sufficient funds for the project, an additional $225,000 should be transferred from the completed Rivers Bend Industrial Access project to the intersection project. Recommendation: Staff recommends the Board: 1) award a $1,281,538 construction contract to Shirley Contracting; 2) transfer $225,000 from the Rivers Bend Industrial Access project to the intersection project. Distri,ct: Preparer: Midlothian Rf' jC3}':cken Attachments: Title: [--~ No Director of Transportation _O2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date' Auaust 26. 1998 Number Bud.qut and ,:~,,,....qvmer,t Comments: General Fund revenue is available in the amount of $225,000 to be transferred from the Rivers Bend Industrial Access Project to cover the cost of construction of the Rt. 60/Charter Colony Parkway Widening project. '' ' ~' Preparer: Rebecca T. Dickson Title: Director, Budget & Management !03 Route 60/Charter Colony Parkway Widening Project Appropriations/Transfer Budget Oct. 11, 1996 $1,313,500 Preliminary Engineering $92,000 Right-of-Way $5,000 August 26, 1998 $225,000* Utility $17,580 Construction $1,281,538 Construction Contingency $105,882 Construction Administration $36,500 Total 1,538,500 $1,538,500 * Proposed transfer Route 60/Charter Colony Parkway June 18, 1998 Bid Results Firm Bid Shirley Contracting $1,281,538 Central Contracting $1,342,684 Richard L. Crowder $1,381,000 Attachment A I'rl 0 0 Z Z 0 woOLRtDGE ~.05 ROUTE 60/CHARTER COLONY WIDENING PROJECT CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 26, 1998 Item Number: 8.B. 19.c. Award of construction contract for County Project ~96-0173R, Chippenham/Route 1, Interchange Water Line Rehabilitation Co,mty Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award the construction contract to T & E Construction Co., Inc. in the amount of $293,540.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: The project consists of replacement of approximately 2000 L.F. of 16" water line and all associated appurtenances in Chippenham/Route 1 interchange as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received five (5) bids ranging from $293,540.00 to $359,943.00. The lowest bid was in the amount of $293,540.00 by T & E Construction Co., Inc. The County' s engineering consultant, Draper Aden Associates, has evaluated the bids and recommended award of the contract to T & E Construction Co., Inc. Funds for this project are available in the current C.I.P. Preparer: Ro~, ~' ~~ / Coving~n, P.E. Attachments: Yes No Title: Assistant Director of Utilities lOS 7_% CHIPPENHAM/ROUTE 1 INTERCHANGE WATER LINE REHABILITATION COUNTY PROJECT #96-0173R :~ROJECT AREA AVENUE COUNTy VICINITY SKETCH NOT TO SCALE !09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of L Meeting Date: August 26, 1998 Item Number: 8. B. 19. d. Subject: Award of Lighting Contract for Tennis Lights at Goyne and Harrowgate Parks and Baseball Lights at Bailey Bridge Middle School County Administrator: County_ Administrator's Comments: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to enter into a contract with Hanover Electric Company to construct athletic lighting at Bailey Bridge Middle School baseball field and with Branham Electric Corporation to construct tennis court lights at Harrowgate and Goyne Parks. Summary. of Information: Tennis court lights were removed from the courts at Harrowgate and Goyne Parks and are to be replaced as part of the 1996 Park Improvements Bond Package. Funds are also targeted for the addition of athletic lighting on the youth baseball/softball field at Bailey Bridge Middle School. Both projects are components of the 1996 Parks and Recreation Bond issue, and funds have been appropriated and are available for each contract. Preparer: ~ Title: 1V~ichael S.-'~olden ti Director, Parks and Recreation Attachments: ---]Yes No 1!0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin. Date: August 26. 1998 Number Bud.qet and Management Comments: Bond funds have been appropriated for athletic lighting as part of the 1996 Park Improvements Bond Package. The Bond sale is planned for January 1999. Preparer: ,~ f,.-'~.~,, i- ·, Title: Director, Budget & Management Rebecca T, Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: August 26, 1998 Item Number: 8.B.20. Subject: The office of the Commonwealth's Attorney would like to request an additional full-time position. Co~jntv Administrator's Comments: . County_ Administrator: Board Action Requested: Authorization to create one full-time position. Summary. of Information: The Commonwealth's Attorney's office would like to create a full-time position from the current funding in the pad-time payroll $33,200 (1A-51230-2D8) for the FY99 budget plus FICA. Currently we have a part-time Automation Technician that we would like to upgrade to a full-time position with a salary of $28,000. This is a result of the growth in technology which our office has experienced in a two and a half year time frame. We have gone from four DOS based PC's and four printers to thirty-three Windows PC's, two color printers, two Okidata printers, one scanner and eleven Laser Jet printers in a totally networked automated environment with our own Prosecutors' Case Management System. Preparer: Title: Commonwealth Attorney Attachments: -~ Yes NO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Auoust 26. 1998 Number Bud.qet and Mana.qement Comments: This item requests Board approval for the creation of a full-time position in the Commonwealth's Attorney's office. Due to the significant automation and technology upgrades within the office, the Commonwealth's Attorney has determined it is necessary to convert a part-time automation technician to full-time. The Department has agreed to utilize budgeted part-time funding and benefits to fund the full-time position. The FY99 adopted budget ~ allocated $35,740 in part-time and benefits. The total cost for the position in FY99 for ten months of the fiscal year will be $28,228; leaving a savings of $7,511 available in part-time. In future years, all available part- time funding will be necessary to fully fund this position. Rebecca T. Dickson Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page lof 12 Meetin~ Date: August 26, 1998 Item Number: Subject: Authorization to enter into a Wetland Mitigation Agreement with Chastain, Inc. for the Woolridge Road Extended Project 8.B.21. County Administrator's Comments: County Administrator: ~ Board Action Requested: The Board is requested to authorize the County Administrator to enter into a Wetland Mitigation Agreement for the Woolridge Road Extended Project. Summary of information: In September 1996, the Board of Supervisors authorized staff to enter into an agreement with the Virginia Department of Transportation (VDOT) for the design, right of way, and construction of the Woolridge Road Extended Project. The Agreement stipulated the County would secure all necessary permits for the Project. The Woolridge Road Project will impact 1.24 acres of wetlands that must be replaced. A Wetland Mitigation Agreement with Chastain, Inc. will allow the County to meet the environmental requirements to satisfy the environmental review agencies. A draft agreement is attached. By entering the Agreement, Chastain, Inc. will construct/replace new wetlands on property owned by Chastain. After the wetlands are replaced and accepted, VDOT will take over maintenance responsibility and relieve the County of any further obligation. The $55,800 cost to the County will be paid from funds previously appropriated by the Board for the project and no additional appropriation will be necessary. Recommendation: Staff recommends the Board authorize the County Administrator to enter into a Wetland Mitigation Agreement with Chastain, Inc., acceptable to the County Attorney. District: Midlothian Preparer: r~R.J. McCracken Agen 353 Attachments: Yes Title: ---]No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin(] Date: Au(]ust 26. 1998 Number Bud.qet and Management Comments' Sufficient funds are available in the Woolridge Road Extended project to cover the cost of the wetland mitigation agreement with Chastain. Preparer: ~..,~('~//¢ "~';' ~")~,l'(i((:3.'r'~ Title: Director, Bud,qet & Manaqement Rebecca T. Dickson RICH FAX NO, 1804B23Ob~5 WETLANDS MITIGATION AGREEMENT THiS WET~ MIT-IGAT-ION ~EN:I' ("Agreem~,,nt") is made and entel'ed into this day of ,1998, by and between-CNA~TAIN, INC.,.a V'~r 'gmia Ce.,'~rat~r4-('~--h~s~ain"), and CHESTERFIELD COUNTY TRANSPORTATION DEPARTMENT, hereafter called "C, hes~erfield." WHEREAS, Chesterfield is responsible for the establishment of suitable-wet~',-~l areas ~t.hin the,James River ~/ater. shed.for the mitigatk~of existing wetland areas to be disturbed by Chesterfield on property owned by it; and WHEREA~, a parcel of land owned by Chastain and containing 1.24 acres.(-the WVetland8 Site"-)..lyir~ betweer~.$tate-Rou, te 6 and the. James River in Goochland County, Virginia has been identified as suitable for the developFner',t.of wetlands, and.~r4 m ~ -wetlands ~l~ereon.suitable to the U,S. Army Corps of Engineers (the "Corps") in accordance with and pursuam.Io Corps abbreviated ~tandard permit.# ASP-:I.8 (permR #98-O101 ) hereafter called the "Permit"; and WHEREAS, Chesterfield and Chastain desire to enter into an agreemer~t for the developrnerA.and.-mai~4enar-~e-of.said Wetlands .S~e. ar~ .to establish the responsibilities of each party. NOW, THEREFORE,.-in.~-Of-the rnutual-~ver4ap, t8 herein contained, Chastain and Chesterfield mutually agree as follows: C onveyarm,,e-ef.-E-aeeme~ Chastain agrees to grant and does hereby grant and convey unto Chesterfield, its succf~ssom-and assigr~,.a~~aseme~t, ar~l~t~-~~.~ construCtion,, maintenance and inspection of wetlandsL as defined by the Corps and in the -P-er-mit, over and-ui~-a.~oarcel.~f ~l~air~g .40 acres-of emergent wetlands and .84 acres of forested wetlands and as more particularly shown ~q that certain plar~.ent!t!ed '~/Ve~;IMitigat. i~q-Map, Chasta~-P.r~A~4y, Goochland County, Virginia" prepared by Williamsburg Environmental Group, Inc. and dated , :~998-(the-"PlarP),a-copy of whichP-lan is affached heret°` as "~ibi'~ A and made by this reference a part hereof. Chastain, ~s-successors-or assigns, Ball ~have-the.right to make any-lau~l use of the Wetlands Site which is not inconsistent with the rights herein conveyed. Si.re..Dev~.lOl~ent.ar-~l .-Mai~ Chastain agrees to develop the Wetlands Site in strict conformance with the Permit, and othe~Vise as ~lire~ed 4:~y4he ~-~f4he Corps, 4~oth general guidelines and such as may be established for this particular Wetlands Sitel to 05/06/98 ~ED 12:21 [TX/RX NO 6281] ~003 MAY-,6-52 ~ED ~2:14 PM JMT RICH FAX ~0, 18U4BZ~Ub~ m~3n.itar and maintain the .~.atlar~ds.Si.te Lq strict accccdance ~.the Permit and such gu~leli~ms; and to~.~-v4th.~:of anyap~alt correspondence and reports between Chastain and the Corps. -C, en.stru~,ieR ~ Chastair~-shall-develop the-~,~ and complete such devek3pmeat.as,~3on _as po~!hte, J3ut.in any event..~ithin the parties hereto, 4. -C~nsiderati~o, In consideration of Chastaln's. deveick0ment of the Wetlands Site as herein provide~l,.-Cheste~eld a~ee~te.,pay ~~~ equal -{eJ~ -,e~ml of. ~-Fi)/e Thauaar~qd r,-~/l.00.Det~rs ($45,430~O0).l~er acre ef developed wetland areas within the ~/atlands S~te. Under no circumstances wfi! Chested-be required:to~:~y.~.ex~ess.,~f-F~ Thousand and noltO0 Dollars (.~55,8D0.O~3) far.the Wetlands Site. Chesterrmid~3atl pay said surp-as follows: tl~~s.(3/4), shalPbe-dae~ payable~flYe~5) business days following the full exeCution and ~dgment of this .agreem~tb¥ Ihs pa.~tie~.andi the~-m'4e-quarter ~(.~4-) shall be due and payable witl3in thirty (3D)' cbsys following/he completion by Chastain of the dev~m'~ent of the ~e,tJ~mas-a:aa wiLhL-. [h~_ Wefl~.,~d_s Site with the Permit and the guidelines:of the Corps and.the.acceptance ther_e~f by the Corps. 5. Miscellaneous Chastain and ChesterF. teld agree that Chesterfield shaU ha~/e the righLto ,~nter upru3*aq~ ~ Wet4am~.,~q,te,~ any-tim~d.~-~)m time to~~c~.t~. have access from the .nearest.pablic mad 'across ~,e adjrzinJng land of Chastain', its succerssors or ass~gn~,.f, er-.s~;hq,q,sper/i~q~ .In the e'.'"_e! its Successors or assigns, fails.to cc~nply with the requJr. ' smarts of~3e ~ and the Perrpit~-any time'~ .Jts-ebligation-t~ce,~tst,~act,and-mai~ wetlands areas within the ~Netlands Site, Cheste~teld may enter z~oon*ar~l .or, cup~_~Jae-~lands S~e-,ap~Lau~me tied requ,~m~nts-of~ Permit and any other ~;q:di~~rmits and43erf~'m such obligations at. Chastain's cost, and C _~__~,i_-. ~_.h~j! f?f. eJtany-unl3a~.c, ensider~~ Cheste~eld hereuncl~'. Chasta~ shall indernnify~, defend and hold Chesterfield and its agep, ts,.~.ive~mp.~~icers, ap, d.direct~ from and against any, and all liabitities, losses, damages, costs, expe. ~s (including, without l imitati~,-reaeermble .attorneys: -fee,,~ 'investi~ costs, court costs ancj other costs .of JJtigation,~, causes.of actions, claims, clem~., n~ ~ j~lgments ~f.ar~y-mgum-ar~~-)-ar~ injury t~l~ath of a person or loss of or damage to prc~oerty occurring on Chastain's propel'fy (including the Wetlands.,Site-~.-(b)-ar~. use-or.~ Chastair~~ 05/06/98 WED 12:21 [TX/RX NO 6281] ~004 RICH (including the Wetlands Site; and (¢) Chastain's failure to develop the wetlands areas within the Wetlands Site as provided herein, except to the extent any such liabilities, losses, damages, costs, expenses, causes of action, claims, demands or judgments shall have been caused by the negligence or willful misconduct of Chesterfield. WITNESS the following signatures and seals: CHASTAIN, INC. By: CHESTERFIELD COUNTY TRANSPORTATION DEPARTMENT By: Name: Title: STATE OF VIRGINIA The foregoing ins. t~r~.m,e, nt was ackn_owledged befoj:e me this day of_~O~, , 1998, by' uJ m.,,J, ~,~the P~~~ of CHASTAIN; INC. My commission expires: ~~~ ~1, '~OO l ~OTARY~UBLIC STATE OF VIRGINIA COUNTY OF CHESTERFIELD, to wit: The foregoing instrument was acknowledged before me this _.____._day of ., 1998, by of CHESTERFIELD COUNTY TRANSPORTATION DE~ARTMEI~T. My commission expires: NOTARY PUBLIC 05/06/98 WED 12:21 [TX/RX NO 6281] ~005 O 8 ~'ALTOI~I PAP,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 26, 1998 Item Number: Subject: Set Public Hearing Date for September 9, 1998 to Appropriate $1,526,224 in Anticipated State Revenue County Administrator's Comments: County Administrator: Board Action Requested: Set public hearing date to consider appropriation of $1,526,224 in anticipated State Revenue. Summary_ of Information: Under State law adopted in 1998, School Boards can apply for State grants to purchase capital improvements. The Chesterfield County School Board authorized staff to apply for such a grant for the purchase of two parcels of land containing 8.0 acres, more or less with improvements, from the Southside Church of the Nazarene (which lies south of Cogbill Road). The purchase price of the property is $1,950,000 plus closing and acquisition costs which are estimated to be $15,000. On August 25, 1998, the School Board approved an item requesting that the Board of Supervisors set a public hearing date to consider appropriation of $1,526.224 in anticipated State Revenue and approve the land purchase. The total estimated cost of $1,965,000 will be funded as follows: appropriation of $1,526,224 in State construction funds and $438,776 to be transferred from the School Capital Projects reserve. A substantial accord determination must Planning Commission and rezoning may be facility. be made by the Chesterfield required for use as a school District: Dale Attachments: Yes ~--~No Title: Riqht of Way Manager )0 - / ~tE,~O~qOOK SITES $ 4313 39~9 3005 4~07 - SOUTHSIDE CHURCH '" OF THE NAZARENE ~ ~'~ ~ PIN:7826854467 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #97 (1998) TO: FROM: SUBJECT: SCHOOL BOARD WILLIAM C. BOSHER, JR. SUPERINTENDENT ACQUISITION OF REAL ESTATE August 25, 1998 PERTINENT INFORMATION For a number of years, funding the construction of new facilities other than those to meet K-12 space needs has not been possible; however, the number of specialized educational programs, as well as enrollment in these programs, has increased during this time. In addition, there is a need to provide adequate office space for the instructional staff serving the schools. Currently, these support staff members are housed in three aged buildings -- the newest of which is more than 45 years old and the oldest 75 years. Without the necessary funding to construct new facilities, several alternatives have been examined to meet these needs. The most recent examples are the former Chesterfield Health Center located on Ironbridge Road and the former Ames store located in the Chesterfield Meadows Shopping Center. The Health Center is a 16,200 square foot building designed for medical offices. This building is less than one-half of the size required to address either the specialized educational programs or staff needs. The asking price is $2.7 million and includes a three-acre site. The former Ames store is a 56,000 square foot building designed to house a department store. It would require extensive renovation to include plumbing, HVAC, and electrical upgrades. It is lacking functional space for either offices or classroom use. The asking price is $2.82 million. The availability of the Southside Church of the Nazarene presents a unique opportunity to begin to address these long-standing needs at a significantly lower cost than any of the alternatives examined to date. The Church is a 52,000 square foot structure and has offices for staff and classrooms for a variety of educational programs. It is available for $1.95 million. Recently a team from the school system's maintenance and new construction departments, including an architect, made an initial assessment of the condition and functionality of the building for the purposes described above. The preliminary conclusion from this inspection is that both mechanically and structurally the building is in good shape, and has been well maintained. Functionally, additional wiring for phones and cabling for computers are the most significant renovations that would have to be done. The building appears to lend itself well to serve a variety of specialized educational programs, instructional support services, and possible community use. The recommended source of funding for this purchase is $1,526,224 of state funds provided by the 1998 session of the General Assembly for capital needs. The remaining $438,776 is available from the CIP Reserve. The total amount of $1,965,000 will permit the purchase of the facility with associated costs. RECOMMENDED ACTION Request the Board of Supervisors approve the contract to purchase the Southside Church of the Nazarene; Approve the attached resolution requesting the Board of Supervisors to advertise and hold a public hearing to appropriate state construction funds of $1,526,224 to the School Board Capital Improvement Fund; and, Transfer $438,776 from the Reserve for Capital Improvements to the School Board Capital Improvement Fund. WCBJr/KSK/Idmc Attachment VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, August 25, 1998, at seven- thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S., Chairman Dianne E. Pettitt, Vice-Chairman Elizabeth B. Davis Marshall W. Trammell, Jr. Thomas L. Wootton, Jr. WHEREAS, the School Board has recognized the need for additional space to house specialized educational programs as well as instructional support staff on a temporary basis; and WHEREAS, the availability of the Southside Church of the Nazarene presents a unique oppommity to begin to address these needs at a significantly lower cost than any of the alternatives examined to date; and WHEREAS, funding for capital needs is available from the state for this purchase; NOW THEREFORE BE IT RESOLVED, that on motion of Mr. Wootton, seconded by Mrs. Davis, the School Board does hereby request the Board of Supervisors to (1) approve the contract to purchase the Southside Church of the Nazarene, (2) advertise and hold a public heating to appropriate state construction funds of $1,526,224 to the School Board Capital Improvement Fund, and (3) transfer $438,776 from the Reserve for Capital Improvements to the School Board Capital Improvement Fund. a copy teste Patricia W,,Bartlaln, Clerk,to the School Board · ' --, -., ' ' pet/~ntendent ADDED Meeting Date: August 26, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 8.B.2.c. Subject: Transfer $1,000 in Clover Hill District Three-Cent Road Funds to VCU-MCV for Sponsoring Clover Hill High School Laboratory Program County Administrator' s Comments: County Administrator: Board Action Requested: Transfer $1,000 from Clover Hill District Three-Cent Road Fund to VCU-MCV to help pay cost of laboratory science program presented by MCV's Department of Pharmacology to Clover Hill High School students Summary of Information: For the past several years, MCV's Department of Pharmacology has taught college credit courses and given laboratory presentations to Chesterfield County students. This year the department will sponsor a medical laboratory program for 80 Clover Hill High School students. Mr. Warren has requested that the Board transfer $1,000 from the Clover Hill District Three-Cent Road Fund to VCU-MCV to assist the Department of Pharmacology in the cost of sponsoring this program. The Board is legally permitted by state statute to give money to VCU-MCV since it is a Virginia public institution of higher learning. Va. Code § 23-3.1. The current balance in the Clover Hill District Three Cent Road Fund account is $44,036; use of $1,000 for this item, and a total of $2,500 for two other requests on this agenda, will leave an available balance of $40,53 6. Preparer: ~ff-~~ ~' ~i ({(~ Title: Rebecca T. Dickson Attachments: [] Yes · No Director of Budget and Management 0400(07):25314.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of t Meeting Date: August 26, 1998 Item Number: g, 6.~- Subject: Authorization for the County Administrator to Execute a Deed Accepting Conveyance to the County of a 2.00 Acre Parcel of Land with Improvements on River Road County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Authorization for County Administrator to execute a deed accepting on behalf of the County the purchase of a parcel of land with improvements of approximately 2.00 acres on River Road. Summary_ of Information: On February 11, 1998, the Board of Supervisors declared a parcel of land containing approximately 2.00 acres on River Road in Matoaca District as surplus property and directed the Purchasing Department to receive bids for the property. Pursuant to a high bid of $6,701.00, the County sold the property to L. Kent Pond after authorization of the sale by the Board after a public hearing. Since the sale, the County has learned that the property contains a one-story building which is one of the earliest African-American public schools in the County. Unbeknownst to the County at the time of sale, the building has also been used by the local community as a meeting location. They have paid for the monthly electric service for as long as 25 years and had maintained the property. The Chesterfield Historical Society has expressed an interest in preserving the structure for historic reasons and for limited community use. Mrs. Humphrey has requested that the Board purchase the property to protect this historic resource. Mr. Pond has agreed to sell the property and improvements to the County for $26,000. Since the sale of the property, Mr. Pond has made substantial improvements to stabilize the exterior and interior conditions of the building. The County would also erect a plaque upon the building recognizing the efforts of Mr. Pond and others to improve the condition of the property. Staff recommends that the Board approve the purchase of the property and all improvements for $26,000. The form of the deed would be subject to approval by the County Attorrlm~If approved, staffwill identify a source of funding at year end for the purchase. Preparer: , (20t,.,O Title: County Attorney Steven L. Micas 1914(00):25307.1 Attachments: [] Yes · No I [ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of ~ Meetin~ Date: Auqust 26, 1998 Item Number: 10 .A. Report On: Developer Water and Sewer Contracts Backeround: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: County Administrator: Attachments: Prepared By: Yes 90-0251 Baptist Children's Home Hickory Road The Children's Home of Virginia Baptists, Inc. Castle Equipment Corporation Water Improvements - Matoaca ~Jr. o No $67,195.50 Agenda Item August 26, 1998 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 92-0025 Brandy Oaks Recreational Facilities Westbridge Development, Inc. Bookman Construction Company Water Improvements - Matoaca 96-0206 EDU - Memory Lane R A L C Properties, General Partnership Couch Construction Company, Inc. Water Improvements - Wastewater Improvements - Bermuda 97-0031 Clay Pointe, Section B Albermarle Land Corporation Coastal Utilities, Inc. Water Improvements - Wastewater Improvements - Matoaca 97-0155 Hampton Inn - Hull Street Road Hospitality Two L.C. Godsey and Son, Inc. Water Improvements - Wastewater Improvements - Matoaca $9,250.00 $5,700.00 $3,000.00 $83,613.80 $111,413.60 $14,600.00 $17,000.00 Agenda Item August 26, 1998 Page 3 Contract Nun%her: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0234 Park Lee Apartments at Route 1/301 Affordable Residences in Chesterfield II, Inc. Godsey and Son, Inc. Water Improvements - Wastewater Improvements - Bermuda $225,228.00 $17,322.00 97-0236 Hampton Inn at Research Road Hospitality Midlothian L.C. Godsey and Son, Inc. Water Improvements - Midlothian $8,450.00 97-0259 Alta Sterling Apartments Formerly Hampton Park Apartments C. T. Sterling L.P. S. W. Rodgers Contracting Company, Water Improvements - Wastewater Improvements - Matoaca Inc. $122,073.65 $90,955.46 98-0050 The Grove - Hawkin's Wood and Biggin Pond Section 1 The Grove L.P. Piedmont Construction Water Improvements - Wastewater Improvements - Midlothian $125,880.00 $252,777.00 122 Agenda Item August 26, 1998 Page 4 10. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0121 The Grove - Gravity Hill, Section 1 The Grove L.P. Piedmont Construction Water Improvements Wastewater Improvements - Midlothian $60,215.25 $55,755.90 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 26, 1998 Item Number: 10.B. Su~ect: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: ' Lane B. Ramsey ~/ Attachments: Yes No Title: County Administrator # CHESTERFIELD COUNTY GENERAL FUND BALANCE August 20, 1998 BOARD MEETING DATE 07/01/98 DESCRIPTION FY99 Budgeted Beginning Fund Balance AMOUNT BALANCE $28,282,700 *Pending audit results. Board Meeting Date CHESTERFIELD COUNTY ~ K._.oERVE FOR FUTURE CAPITAL PRL..CTS TRADITIONALLY FUNDED BY DEBT August 20, 1998 Description Amount FOR FISCAL YEAR '99 BEGINNING JULY 1, 1998 4/8/98 FY99 Budgeted Addition 8,150,000 4/8/98 FY99 Capital Projects (5,918,800) 6/24/98 Transfer for Clover Hill Sports Complex, Phase II acceleration of soccer fields, baseball fields, and parking (460,000) 7/29/98 File tracking system in Clerk of Circuit Court's office (50,o00) 8/20/98 Designation for potential reduction in grant funds for the Henricus Land purchase (230,000) Balance 8,411,790 2,492,990 2,032,990 1,982,990 1,752,990 Prepared by Accounting Department June 30, 1998 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Original Began Description Amount 12/88 APPROVED ANDEXECUTED Airport State Police Hangar Additions $128,800 County Warehouse 331,200 Total 460,000 Date Ends 12~0 Outstanding Balance 06~30/98 $ 36,693 94,351 131,044 ,. 09/93 * 12/93 09/96 School Copier 36,605 8/98 Real Property Lease/ Purchase 17,510,000 12/01 School Technical Center Printing Press 80,649 11/99 3,619 8,095,000 36,056 TOTAL APPROVED AND EXECUTED $18.08754 $8,265.71~9 PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million Approved August 27, 1997 *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 26, 1998 Item Number: iO.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Tammy D. Haskins Attachments: Yes No Title: Clerk to the Board # 129 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 26, 1998 Item Number: 14. A. Subject: Resolution Recognizing Comcast Cablevision For a Donation of $10,000 Towards the Annual Fourth of July Celebration Sponsored By Chesterfield County Parks and Recreation Department County_ Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a resolution to recognize Comcast Cablevision for their donation for the annual Fourth of July Celebration sponsored by the Chesterfield County Parks and Recreation Department. Summary. of Information: Comcast Cablevision graciously donated $10,000 toward the annual Fourth of July Celebration to enable the Chesterfield County Parks and Recreation Department to provide a wholesome, family activity. This one day, free event is held at the Fairgrounds and offers entertainment in the form of a band concert, military displays, mobile wall rock climbing, local magicians, radio give-aways, food vendors and a fireworks display. Comcast Cablevision is an excellent example of how businesses can participate in promoting fun, family oriented, community based special events for the citizens of Chesterfield County. Preparer: ~~4~_~. Title: Michael S. Golden Director, Parks and Recreation Attachments: Yes ONo RESOLUTION Whereas, Chesterfield County and Chesterfield County Parks and Recreation Department recognizes Comcast Cablevision for their donation towards the annual Fourth of July Celebration; and, Whereas, the donation further aided in the enhancement of the Fourth of July Celebration; and, Whereas, Comcast Cablevision, which employs 130 people and reaches 70,000 households, has given back to the community through sponsorship of a major county special event; and, Whereas, through the cooperative efforts of Mr. Kirby Brooks, General Manager, the spirit of community/private partnerships has provided the Department with increased awareness to explore similar opportunities for other programs; and, Whereas, Chesterfield County Parks and Recreation greatly appreciates this donation and is looking forward to developing a strong rapport with Comcast Cablevision; Therefore, Be It Further Resolved, that the Board of Supervisors publicly recognize Comcast Cablevision and Management for their generous contribution toward the annual Fourth of July Celebration event. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 26, 1998 Item Number: 14. B. Subject: Recognizing Mr. Ashton P. Mellott, Explorer Post 815; Mr. Jeffrey M. Thompson, Troop 880; Mr. Craig W. Bryant, Troop 178; and Mr. Jerod Hanlon, Troop 883 Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Ashton P. Mellott, Explorer Post 815, sponsored by Chester United Methodist Church; Jeffrey M. Thompson, Troop 880, sponsored by Beulah United Methodist Church; Craig Bryant, Troop 178, sponsored by Ivey memorial United Methodist Church; and Mr. Jerod Hanlon, Troop 883, sponsored by Southside Baptist Church, upon attaining rank of Eagle Scout. They will be present, accompanied by members of their family, to receive the resolutions. Dale District Jeffrey M. Thompson Parents: Sue and Marshall Bermuda District Ashton P. Mellott Parents: Richard and Susan Jerod M. Hanlon Parents: Elaine and Larry Craig W. Bryant Parents: Colleen and Gary Preparer: Tammy D. Haskins Attachments: Yes [--'-q No Title: Clerk to the Board RECOGNIZING MR. ASHTON P. MELLOTT UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Ashton P. Mellott, Troop 815, sponsored by Chester United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Ashton P. Mellott and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. CRAIG WILLIAM BRYANT UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Craig William Bryant, Troop 178, sponsored by Ivey Memorial United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Craig is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Craig William Bryant and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 135 RECOGNIZING MR. JEROD MICHAEL HANLON UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jerod Michael Hanlon, Troop 883, sponsored by Southside Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Jerod is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jerod Michael Hanlon and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. ASHTON P. MELLOTT UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Ashton P. Mellott, Troop 815, sponsored by Chester United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Ashton P. Mellott and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. JEFFREY MARSHALL THOMPSON UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jeffrey Marshall Thompson, Troop 880, sponsored by Beulah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Jeffrey is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jeffrey Marshall Thompson and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ]- of 2 AGENDA Meeting Date: August 26, 1998 Item Number: 16.A. Subject: Public Hearing to Consider Amending the County Code to Delete a Requirement for Dangerous Dog Owners to have $50,000 in Liability Insurance for Dog Bites. County. Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: On July 29, 1998, the Board set a public hearing for August 26, 1998 to consider amending the County's dangerous and vicious dog ordinance to eliminate a requirement that owners of dangerous dogs have $50,000 in "dog-bite" liability insurance coverage. The liability insurance requirement was authorized by the General Assembly in 1997 and adopted by the Board in August, 1997. A dog can be declared dangerous if it has bitten or attacked a person or other pet. Of the 16 dogs declared dangerous since the County originally adopted this ordinance in 1993, 6 dangerous dogs remain in the County. Of these 6 dog owners, 4 have provided proof of insurance, one is in the process of renewing his registration and one will have to renew in November. Bennett Renshaw of the Clover Hill District owns a dog that has been declared dangerous by the Animal Warden. His dog, a German Shepherd, escaped the fence and inflicted multiple wounds requiring stitches on a seven-year-old boy who was playing on the edge of the next door neighbor's yard. Mr. Renshaw i~urrently in compliance with all of the dangerous dog requirements. of these relT~~ows: -['~~/~ffff~-ff ~-continued- Preparer: ~t ~.~~L~/~/~F"~~'- Title: County Attorney ~~. fvlicas 1014(07):25023.1 Some Attachments: ~ Yes [] No I# ~'~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of Summary. of Information: Confine the dog indoors or in a locked structure; Post the residence with "dangerous dog" warning signs; Notify the animal warden if the animal is loose, bites a person or is sold or moved; Spay or neuter the dog; and $50,000 insurance for dog bites. Mr. Renshaw's insurance company has indicated that it will not renew his current homeowner's policy because of the dog and he reports that he has been unable to find another company willing to insure him. The County's Risk Management department has also been unable to find an insurance company willing to write a new policy for this situation. Therefore, in order to remain in compliance with the County's ordinance, Mr. Renshaw would have to give away his dog, put his dog to sleep or move out of the County. He has written to the Board members and his General Assembly representatives asking that this insurance requirement be eliminated. (See attached letter) Mrs. Humphrey has asked that the Board consider deleting the insurance requirement. (See attached ordinance) The Police Department believes that them should be some funds available, through insurance, bonds or otherwise, for victims who are bitten by dangerous dogs. If the Board adopts this ordinance amendment, the Police Department requests that the Board consider including a legislative item in its 1999 program requesting the General Assembly to permit localities to require a dangerous dog owner to post another form of monetary coverage, such as a bond, to protect future victims in the event that the owner cannot obtain liability insurance. 1014(07):25023.1 140 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 4-24 RELATING TO DANGEROUS OR VICIOUS DOGS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 4-24 of the Code of the County of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 4-24. Control of dangerous or vicious dogs. OO0 (e) All certificates or renewals required under this section shall only be issued to persons 18 years of age or older who present satisfactory evidence (i) of the animal's current rabies vaccination, (ii) that the animal is and will be confined in a proper enclosure, or is and will be confined inside the owner's residence, or is and will be muzzled and confined in the owner's fenced-in yard until the proper enclosure is constructed; and (iii) that the animal has been neutered In addition, no owner shall be issued a certificate or renewal unless he presents satisfactory evidence that (i) his residence is and will continue to be posted with clearly visible signs warning both minors and adults of a dangerous dog on the property and (ii) the animal has been permanently identified by means of a tattoo on the inside thigh or by electronic implantation. OOO (2) That this ordinance shall become effective immediately upon adoption. 1014:23585.1 !41 To: Renny Bush-Humphrey, Matoaca iDistdct, Chairman Art Warren, Clover Hill District Harry Daniel, Dale District Jack McHale, Bermuda District Ed Barber, Midlothian District Lane B. Ramsey, County Administrator From: Bennett N. Renshaw 8112 Babbler Lane Richmond, Va. 23235 (8O4O 675-O679 July 7, 1998 Dear Board of Supervisors, Chesterfield County, As per my conversation with Mrs. Bush-Humphrey today, I am enclosing a copy of a letter that I have sent to Senator John Watkins, Delegates Sam Nixon and Frank Hargrove Sr, Anne Brooks at the Office of the Insurance Commissioner and Art Warren. This letter isa brief summary of my struggle to comply with the County's Dangerous and Viscous Dog ordinance4 in particular, the 9th criteda requiring a $50,000 liability insurance policy to cover dog bites. It is my understanding that this matter wilt-be raised at the July 29th public hearing and I wanted you all to have a copy of the letter that I have sent to my state representatives. Please feel free to contact me at the above address or phone number if you have any questions. Sin~cerely, 142 To: Senator John Watkins P.O. Box 163 Midlothian, Va. 23113 From: Bennett N. Renshaw 8112 Babbler Lane Richmond, Va. 23235 (804) 675-0679 June 29, 1998 Dear Senator Watkins, As per our conversation on June 23, I am writing this letter to detail my dilemma regarding the recently adopted state law governing dangerous and viscous dogs. My wife and I live in Chesterfield County and unfortunately had our dog declared dangerous by the same because of an incident this past March. We have complied with every criterion for this new law except for the one requiring a $50,000 liability policy to cover dog bites; the only reason that we have not complied is because we cannot find any agency to write this policy. Our own homeowners policy carder (USAA) refused to renew our existing policy because of the dog. Indeed, I have talked with several insurance companies, brokers, and agents from Virginia and several other states and they all tell me the same thing; nobody will write this policy: I have explored every avenue to resolve this situation, including giving the dog to a police/sheriff's office, a federal agency and even the military. None of them went her because she is female and they only use male dogs or the particular outfi~ does not accept don.ation dogs. I have looked for a home for her via the Internet, again to no avail. The Only options are to move or put the dog down, and both are highly unacceptable to my wife and me. Consequently, I spoke with an employee at the off~ce of the State Commissioner for Insurance and she said that there was nothing that they could do to help. I have also spoken to Delegate Hargrove's office and Delegate Nixon's office and was told essentially the same thing that you told me; not much can be done until the next session of the General Assembly. I am a law-abiding constituent who has unfortunately come across a law that is impossible to comply with, not because of intention but for reasons beyond my control. I believe that all of the other qualifications and stipulations about owning a ~dangemus" dog are fair and sensible, yet it seems like an oversight to include criteria that cannot possibly be met. Your help with this matter would be greatly appreciated, thank you in advance for you attention. Sincerely, cc: Del. Sam Nixon Del. Frank Hargrove Sr. Anne Brooks, Office of the Insurance Commissioner Art Warren, Chesterfield County Board of Supervisors Bennett N. Renshaw 143 P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD oF SUPERVISORS P OBOX40 CHESTERFIELD VA 23832 220806 08/19/98 08/19/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 X 33 297,66 Richmond Newspapers, Inc, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was pUbl shed by Richmond NewsPapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 08/12/98 08/19/98 The first insertion being given Sworn to and subscribed before me this ¢~ .... State of Virginia Notary Public City of Richmond My Commission expires 03/31/01 o8/12/98 Supervisor THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page i of 1 AGENDA Meeting Date: August 26, 1998 Item Number: 16 .B. Subject: Public Hearing to Consider the Adoption of an Ordinance Increasing the Fine for Improper use of Parking Spaces Reserved for Persons with Disabilities. County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Adopt the attached ordinance increasing the fine for improper use of parking spaces reserved for persons with disabilities. Summary_ of Information: The Board set a public hearing on this date to consider the proposed ordinance. The 1997 General Assembly changed the State Code to require localities to impose a minimum fine of $100 for the improper use of handicapped parking spaces. Under the new law, the maximum fine a locality may charge for such a violation is $500 per occurrence. Under the existing County ordinance, the fine for improper use of disabled parking spaces is $25. The proposed ordinance increases the fine for such violations from $25 to $100. In FY97/98, the police department issued 1275 parking tickets with 310 parking tickets (24%) for violating the County's ordinance against improper use of disabled parking spaces. Funds generated from parking fines are retained by the County. The Police Department supports the proposed ordinance. Preparer: Steven L. Micas Attachments: [] Yes [] No Title: County Attorney 1205:23573.2(23580.1) l# AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 13-41 RELATING TO UNLAWFUL PARKING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-41 of the Code of the County of Chesterfield, 1997, as amended, is amended and reenacted to read as follows: Sec. 13-41. Unlawful parking generally. OOO (c) It shall be unlawful for any person to park a motor vehicle in violation of the provisions of this subsection (c). Any person who receives written notice from a police officer that he has committed the offense set forth in this subsection (c) may waive his right to appear and be formally tried for the offense. The waiver shall be effective when the person (i) voluntarily pays $25.0,0 $100.00 to the county treasurer's office within five days after receipt of the notice or (ii) voluntarily places $25.¢0 $100.00 in the reply mail envelope on which the notice of violation is printed and mails it to the county treasurer's office so that it is postmarked within five days after receipt of the notice. Such person shall not thereafter be required to appear before the general district court for trial upon the charge set forth in such notice. Such offense shall include parking a vehicle: In a parking space reserved for the handicapped on public property or at privately owned shopping centers and offices. The provisions of subsection (c) shall not apply to (i) any handicapped person possessing and properly displaying disabled parking license plates, organizational removable windshield placards, permanent removable windshield placards, or temporary removable windshield placards issued by the state department of motor vehicles under Code of Virginia, § 46.2-731, or any other person transporting a handicapped person displaying such plate or placard; or, (ii) any disabled veteran driving a motor vehicle displaying disabled parking license plates issued under Code of Virginia, § 46.2-739(B), or any other person transporting a disabled veteran in a motor vehicle displaying such license plates. OOO (2) That this ordinance shall become effective immediately upon adoption. 1205:23580.1 1 P~ O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidav it (This is n°t a bill, please pay from invoice) CHESTERFIELD CO. BO. SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX40 CHESTERFIELD VA 23832 220806 08/19/98 08/19/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 29 261~58 HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - was published by RiChmond Newspapers, Inco, in the City of Richmond, State of Virginia, on the following dates: 08/12/98 08/19/98 COMING EVENTS The first insertion being given Sworn to and subscribed before me this Notary Public State of Virginia City of Richmond My Commission exp,res 03/31/01 08/12/98 THIS iS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 26, 1998 Item Number: 16. C. Subject: Public Hearing to Appropriate $1,395,000 in VDOT and Developer Funds for the James River Industrial Center Industrial Access Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a public hearing to consider appropriation of $1,395,000 in VDOT and developer funds for the James River Industrial Center industrial access project. Summary of information: Reynolds Real Estate Ventures ("Reynolds") has advised the County of its intention to develop a new industrial park, James River Industrial Center, off of Coach Road (see Attachment A). In July, the Board adopted resolutions requesting VDOT and VDRPT road and rail access funds for the project, transferred $5,000 for the County capital investment surety cost, authorized the Administrator to enter into the necessary VDOT/VDRPT/County/Developer construction/right-of-way acquisition agreements and permits in order to have the road constructed, and authorized staff to advertise a road construction contract for the access road. (Continued on next page) Preparer: t~J" McCrac~en Agen 361 Attachments: Title: Director of Transportation Yes ~ No 14t5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of-~ Summary. of Information: (Continued) To adequately serve the proposed park, a section of Coach Road may have to be reconstructed, a section of Reymet Road may have to be relocated, and a new site access road will have to be constructed. These improvements are expected to cost approximately $1,395,000. Reynolds has indicated it expects to develop sufficient qualifying capital investment in the park within three years to justify the maximum VDOT industrial access fund allocation. Reynolds has agreed to provide $150,000 for matching funds, a yet to be determined amount of unmatched funds, and a $450,000 surety guaranteeing the County the capital investment will be made within VDOT's three year time limit. The amount of unmatched funds provided by Reynolds will cover the balance of the project cost, staff is using $945,000 for budgeting purposes, or the scope of the improvements will be reduced to equal the funds provided by Reynolds. The Reynolds payments and surety must be provided to the County prior to the Board's award of a construction contract for improvements. Reynolds has agreed to prepare the road construction plans, dedicate the right-of-way necessary for the access road, and be responsible for all utility adjustments and the wetland and cultural resource mitigation for the project. RECOMMENDATION: Staff recommends that the Board appropriate $1,395,000 ($450,000 in anticipated VDOT reimbursements and $945,000 in anticipated developer reimbursements) for the construction of the James River Industrial Center access road improvements and right-of-way acquisition. District: Bermuda CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page3 of 3 Meetina Date' Auaust 26. 1998 Number Bud.qet and Mana.qement Comments' This request for appropriation of $1,395,000 in developer contributions and VDOT reimbursement will require a public hearing to be held. Title: Director, Bud.qet & Mana,qement 1.45 JAMES RIVER INDUSTRIAL CENTER BUDGET ACCESS ROAD PRELIMINARY ENGINEERING ENVIRONMENTAL/CULTURAL RESOURCE STUDIES RIGHT-OF-WAY UTILITY ADJUSTMENTS ACCESS ROAD CONSTRUCTION CONSTRUCTION CONTINGENCY CONSTRUCTION ENGINEERING MITIGATION CAPITAL INVESTMENT SURETY COST TOTAL * DEVELOPER RESPONSIBILITY ESTIMATED COST $0' 0* 0* 0* 1,203,000 120,000 72,000 0* 5,000 $1,400,000 CAPITALINVESTMENT SURETY DEVELOPER $450,000 ACCESS ROAD REVENUE VDOT UNMATCHED VDOT MATCH COUNTY MATCH (IAF) DEVELOPER MATCH DEVELOPER UNMATCHED COUNTY CAPITAL INVESTMENT SURETY COST (IAF) 300,000 150,000 0 150,000 795,000** 5,000 TOTAL 1,400,000 ** Preliminary estimate, actual amount to be determined after bids are received. Project scope will be reduced to match funding provided by VDOT and developer. RAIL ACCESS REVENUE VDRPT UNMATCHED VDRPT MATCH REHRIG MATCH COUNTY TOTAL 7/22/98 $100,000 50,000 50,000 0 $200,000 149 JAMES RIVER INDUSTRIAl.. CENTER .\ ATTACHMENT A 150 P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 64§-6000 Advertising Affidavit (This is not a bill, p~ease pay from invoice) CHESTERFIELD CO, BO. SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOXY0 CHESTERFIELD VA 23832 220806 08/19/98 08/19/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 21 HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond NeWspapers, Inc. in the City of Richmond, state of Virginia, on the following dates: 08/19/98 The first insertion being given Sworn to and subscribed before Notary Public State of Virglma City of Richmond My Commission expires O3~31/01 08/19/98 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 26, 1998 Item Number: ;[8. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on September 9, 1998 at 4:00 p.m. Preparer: -~"~~. · ~~4,~ Title: Tammy D. Haskins  -~ Yes No Attachments: Clerk to the Board