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2015-12-16 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA g � . Meeting Date: December 16, 2015 Item Number: 2.A. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Attachments: 0 Yes Title: Assistant County Administrator ❑ No # 000001 I. II. County Administrator's Top 40's hist Critical Proiects/Activities 1. ARWA Water Capacity Project 2. Irrigation Policies/Demand Management for Water Use 3. Police Body Cameras 4. River City Sportsplex 5. Storm Water Management - TMDL Funding Ongoing Proiects/Activities 1. Active Living Strategy 2. Airport Master Plan 3. Animal Shelter Needs Assessment 4. Cash Proffers 5. Chesterfield Avenue Enhancements Future Phases 6. Chesterfield Arts Center 7. Citizen Budget Advisory Committee 8. Countywide Comprehensive Plan Implementation - Special Area Plans 9. Eastern Midlothian Re-development/Stonebridge 10. Enterprise Risk Management 11. Five Story/Three Story Building Renovations 12. High Speed Rail/Ettrick Train Station 13. Library CIP Projects (Central & North Courthouse) - Resolution passed 14. Magnolia Green CDA - construction phase (bond sale completed) 15. Regional Radio Project 16. Revitalization Work/Schools 2013 Referendum Projects 17. RRPDC - Large Jurisdiction Committee 18. Secondary Road Maintenance Funding 19. Smith/Wagner Building (contract awarded) 20. Wellness Incentives - Healthcare Renewal III. Completed Projects/Activities 1. Airport Entrance Improvements - 7/2012 2. Animal Welfare Team - 7/2012 3. Bikeway and Trails Plan - approved 11/2015 4. Board's Appointments Process - 8/2008 5. Bon Air Special Area Plan -11/2015 6. Bow Hunting Restrictions - 2/24/2010 7. Business Climate Survey - 7/2008 8. Business Climate Survey - 4/2010 9. Business Fee Holiday (Extension) - 9/2010 10. Jefferson Davis Streetscape Project - Phase II -10/2010 11. Capital Regional Collaborative Focus Group(s) - 4/2015 12. CBLAB Discussions -12/2009 1 Updated 12-8-15 County Administrator's Top 40's List 13. Census 2010/Redistricting - 6/2011 14. Checkbook On -Line -11/2014 15. Chesterfield Avenue Enhancements Phase 1 - 5/2011 16. Citizen GIS - 5/2010 17. Citizen Satisfaction Survey - 2008/2010/2012/2014 18. Community Risk Analysis/Emergency Service Coverage -1/2014 19. Comprehensive Plan Adoption -10/2012 20. Coliseum Project - 2/2014 21. COPS Grants 22. Crystal Lakes Townhomes - 6/2014 23. DCR Erosion & Sediment Control Program - 3/11/11 24. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 25. Efficiency Studies - Fire Department and Fleet Management - 6/2008 26. Efficiency Study - Quality/Chesterfield University Consolidation - 7/2009 27. Electronic Message Centers - 9/2011 28. Electronic Signs -1/2010 29. Board's Emergency Notification Process 30. Employee Health Benefits - Contract Rebid - 8/2011 31. Ettrick/VSU Area Plan - 4/2015 32. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 33. Financial/Budget Issues - Adoption of 2014 Budget - 4/2014 - Adoption of County CIP - 4/2014 - Adoption of School CIP - 4/2014 - Bond Issue/Refinancing - AAA Ratings Retained 34. 457 Deferred Comp Plan (Approved) 35. GRTC Service - Funded for FY14 36. Hydrilla Issue 37. Hosting of Hopewell Website 38. Impact Fees for Roads - 9/2008 39. In Focus Implementation - Phase I - 8/2008 40. In -Focus Implementation - Phase II (Payroll/HR) -12/2009 41. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 42. Jefferson Davis Streetscape Project - Phase I - 5/2010 43. Leadership Exchange Visits with City of Richmond 44. 2015 Legislative Program 45. Low Impact Development Standards 46. Mass Grading Ordinance (canceled) 47. Meadowdale Library -11/2008 48. Meadowville Interchange -Ribbon Cutting 12/15/2011 49. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Cente]000003 2 Updated 12-8-15 County administrator's Top 40's List 50. Minor League Baseball (new team) - 2/2010 51. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 52. Planning Fee Structure (General Increases) - 6/2009 53. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 54. Planning Fees (Holiday for Commercial Projects) - 8/2009 55. Police Chase Policy (Regional) - 5/2010 56. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011 57. Potential Legislation - Impact Fees/Cash Proffers -1/2009 58. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 59. Property Maintenance - Rental Inspection Program 60. Public Safety Pay Plans Implemented (Phase I) - 9/2008 61. Recycling Committee Recommendations 62. Redistricting 2011 Calendar/Process Report 63. Regional Workforce Investment Initiative 64. Results of Operations -11/19/2010 and 11/2011 65. RMA - Legislation - 2014 - 3/2014 66. Sign Ordinance 67. Southwest Corridor Water Line - Phase I - 7/2008 68. Sports Tourism Plan Implementation - 7/2015 69. Sports Tourism Plan -1/2010 70. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 71. Streetlight Policy -12/1/10 72. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 73. Ukrops Kicker Complex - soccer fields - Opened 8/2009 74. Upper Swift Creek Plan (Adopted) - 6/2008 75. Upper Swift Creek Water Quality Ordinances 76. VDOT Subdivision Street Acceptance Requirements - 7/2009 77. VRS Benefits for New Employees - 7/2010 78. Walk Through Building Permit Process -10/2009 79. Water Issues/Restrictions 80. Website Redesign - 6/2009 81. Wind Energy Systems - 3/10/2010 82. Wireless Internet Access in County Facilities - 9/2008 83. Watkins Centre 84. Woolridge Road Reservoir Crossing Project - 5/2010 85. Ukrops Kicker Complex/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 Updated 12-8-15 o� CHESTERFIELD COUNTY 't BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: December 16, 2015 Item Number: S.A. Subject: Resolution Recognizing the 2015 Senior Volunteer Hall of Fame Inductees County Administrator's Comments: County Administrator: The Chesterfield Senior Volunteer Hall of Fame Committee has requested that the Board recognize the 2015 induction of Mrs. Louise Coleman, Mrs. Brucie East and Ms. Mary Jones. Summary of Information: Mrs. Louise Coleman was nominated by Maria Gilmore at Chippenham Hospital. She has volunteered for the past 29 years in the Chippenham Hospital gift shop, assisting with cleaning, organizing, displaying, pricing and selling merchandise. She always wears a smile and makes sweet and caring suggestions when helping customers. Mrs. Coleman is the second highest active volunteer at the hospital and has been the recipient of the Presidential Call to Service Award. Mrs. Coleman has been a resident of Chesterfield for 85 years. She has two children and four grandchildren. In her peak of volunteering, she would volunteer 30 hours a week. Mrs. Brucie East was nominated by Linda Jackson Cole at the Virginia Cooperative Extension -Chesterfield. Her most outstanding achievement has been the Books for Babies project. She collected over 1,400 books for Chippenham Hospital to present to parents of newborn babies, along with a brochure encouraging the parents to raise their child to become a reader for life. Mrs. East has also volunteered with the Virginia Cooperative Extension Fit Extension Program, is a member of the Chesterfield Association for Family and Community Educators and conducted tutoring and literary education workshops. She has encouraged counties across the state to participate in the Adult Reading Program. Preparer: Debbie Leidheiser Title: Chesterfield County Senior Advocate Attachments: 0 Yes F-1 No # 0000057) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Mrs. East has been a resident of Chesterfield for 72 years. She has two , children, two grandchildren and numerous great and great -great grandchildren. Mrs. East has continued to use her energy, time and talents to share with others. Ms. Mary Jones was nominated by Judy Jones with Chesterfield Parks and Recreation. Ms. Jones serves as the co-chair of a senior group at Tabernacle Baptist Church, known as Age Through Action, serves dinner at the Liberation House (Freedom House), and works with Caritas for homeless women. She is a Chesterfield County Police Department Senior Citizen Alumni, role plays for the police department academy, and judges pageants for the American Miss, Master and Mr. and Mrs. World Wide Classic Pageant. Ms. Jones is an active member of Chesterfield Triad, has been Triad Senior Day Chair six times, and is a member of the Chesterfield Council on Aging. Ms. Jones was born and raised in Chesterfield. She has two children and four grandchildren. Ms. Jones works tirelessly to help any older adult in need and assures that they are informed of services in the county. This year, the Chesterfield Senior Volunteer Hall of Fame received eleven nominations. These eleven individuals volunteered more than 52,513 hours of community service since attaining the age of 60. RECOGNIZING SENIOR VOLUNTEER HALL OF FAME INDUCTEES WHEREAS, volunteering is a powerful force for the solution of human problems, and the creative use of human resources is essential to a healthy, productive and humane society; and WHEREAS, our nation's heritage is based on citizen involvement and citizen participation, and volunteerism is of enormous benefit in building a better community and a better sense of one's own wellbeing; and WHEREAS, the active involvement of citizens is needed today more than ever to combat growing human and social problems, to renew our belief that these problems can be solved and to strengthen our sense of community; and WHEREAS, volunteering offers all, young and old, the opportunity to participate in the life of their community and to link their talents and resources to address some of the major issues facing our counties, such as education, hunger, the needs of youths, and the needs of our elderly; and WHEREAS, agencies that benefit from volunteers should show their appreciation and recognition to the many volunteers who possess numerous skills and talents, which they generously and enthusiastically apply to a variety of community tasks, and encourage others to participate in programs as volunteers; and WHEREAS, eleven adults in Chesterfield County, aged 60 -plus, have donated 52,513 hours of volunteer service since they have attained the age of 60 and were nominated for the Chesterfield Senior Volunteer Hall of Fame. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 16th day of December, publicly recognizes Mrs. Louise Coleman, Mrs. Brucie East and Ms. Mary Jones, who were selected among the eleven and were inducted into the Chesterfield Senior Volunteer Hall of Fame on October 29, 2015, and expresses appreciation to these dedicated volunteers who contribute immeasurably to various programs throughout the area to strengthen our county and build bridges to the future. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Coleman, Mrs. East and Ms. Jones, and that a copy of this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. BOARD OF SUPERVISORS Page 1 of 1 AGENDA A Lam,1749, Meeting Date: December 16, 2015 Item Number: 5.13. Subiect: Resolution Recognizing Mr. Bruce Miller for His Outstanding Contributions to Chesterfield County and the Region County Administrator's Comments: County Administrator: Mr. Gecker requests that the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes Mr. Bruce Miller, Artistic Director of the Virginia Repertory Theatre, for his outstanding contributions to Chesterfield County and the region. Mr. Miller was one of two founders of Theatre IV, the first professional children's theatre in Virginia. Preparer: Mary Ann Curtin Attachments: 0 Yes Title: Director, Intergovernmental Relations F-1No RECOGNIZING MR. BRUCE MILLER FOR HIS OUTSTANDING CONTRIBUTIONS TO CHESTERFIELD COUNTY AND THE REGION WHEREAS, Mr. Bruce Miller announced in May of 2015 that he would retire as Artistic Director of Virginia Repertory Theatre in July 2016; and WHEREAS, Mr. Miller is a lifelong resident of Chesterfield County and a product of Chesterfield County Public Schools; and WHEREAS, Mr. Bruce Miller and Mr. Philip Whiteway founded Theatre IV as the first professional children's theatre in Virginia in 1975, and Theatre IV grew to become the second largest non-profit children's theater in America and is known for its educational touring arm and acclaimed productions for children and families; and WHEREAS, in 2001, Mr. Miller and Mr. Whiteway assumed leadership roles at Barksdale Theatre with Theatre IV and Barksdale sharing management and some resources and then oversaw the merger of the two theatres into Virginia Repertory Theatre in July 2012; and WHEREAS, Virginia Repertory Theatre is now one of the largest performing arts organizations in Central Virginia producing at four venues with an annual audience of approximately 530,000; and WHEREAS, Mr. Miller has written, produced, and directed original plays as well as theatre classics, and received many awards for his work which reflect the highest artistic standards, and the unflagging commitment of Mr. Miller and Virginia Repertory Theatre to children, families and schools throughout Virginia; and WHEREAS in 1983, Mr. Miller and Theatre IV created the award-winning play, "Hugs and Kisses," Virginia's principal child sexual abuse prevention program, with performances presented to more than 1.6 million school children, resulting in the Virginia Department of Social Services estimating that nearly 16,000 children received help after a performance; and WHEREAS, in 1999, Style Weekly honored Mr. Miller and Mr. Whiteway as two of the 100 most influential Richmonders of the Century; and WHEREAS, in 2002, the Pentagon selected Theatre IV's production of "Buffalo Soldiers," written and directed by Mr. Miller, to be performed within the Pentagon as a morale booster after September 11, the first professional theatre in the nation to perform within the walls of the Pentagon; and WHEREAS, Mr. Miller has not only served children and families through the theatre, but also Chesterfield County children and families through his service on the Board of Social Services for Chesterfield and Colonial Heights; and 000009 WHEREAS, Mr. Miller was appointed by the Board of Supervisors to the Board of Social Services in 1998 and served a total of eight years on the board; and WHEREAS, Mr. Miller was a tireless advocate for the most vulnerable citizens of the community, including children, families and the elderly and disabled; and WHEREAS, Chesterfield County, the theatre community of the Richmond Region, and the Commonwealth of Virginia have been blessed by the service of Mr. Bruce Miller to his community through his artistic gifts and commitment to helping, educating and entertaining children, families and the vulnerable. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 16th day of December 2015, publicly recognizes and commends Mr. Bruce Miller for his outstanding contributions and extends, on behalf of the citizens of Chesterfield County, best wishes on his retirement as Artistic Director of Virginia Repertory Theatre and on his future endeavors. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Miller and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia BOARD OF SUPERVISORS ►' Page 1 of 1 Meeting Date: December 16, 2015 Item Number: 5.C. Subject: Recognition of Department Employees of the Year for 2015 County Administrator's Comments: County Administrator: Summary of Information: Annually, the Board of Supervisors recognizes the county's Employees of the Year who are selected to represent the various county departments. The annual Employee of the Year Program, begun in 1976, reflects the county's commitment to quality and excellence in the areas of customer service, teamwork, innovation, and continuous improvement. Employees of the Year may also excel by solving an extraordinary problem or achieving a significantly difficult goal. This year, we are pleased to recognize 27 Employees of the Year who were selected to represent their departments. The attached listing identifies the 2015 Employees of the Year, who will be in attendance to be recognized by the Board of Supervisors. Preparer: Lou Lassiter Title: Assistant Countv Administrator Attachments: 0 Yes F-1No 2015 Employees of the Year 1. Tasha Adams, Learning & Performance Center 2. Angela R. Anderson, Accounting 3. Heather Barrar, Planning 4. Lieutenant Robert H. Blanton, Jr., Fire 5. Stephanie Bookheimer, Internal Audit 6. Brian Chappell, IST 7. Faith L. Davis, Risk Management 8. Barbara A. DelVillar, Economic Development 9. Alexis M. Dinsick, Emergency Communications 10. Garret T. Flynn, General Services 11. Joy Galusha, County Administration 12. Michelle M. Heilman, County Attorney 13. Kiersten A. Helgerson, Commonwealth Attorney 14. Bill Himes, Health 15. James M. Hudson, Library 16. Roberta L. Jardine, Purchasing 17. Crystal L. Jensen, HRM 18. Lisa S. Leland, Treasurer 19. Jimmy Mayes, Utilities 20. Aleana Faye Powers McClellan, Parks and Recreation 21. Shaliana McFarland, Juvenile Detention 22. Eva Race Nunnally, Real Estate Assessments 23. Steven M. Price, Sheriff's Office 24. William H. Rosser, III, Police 25. Natalie M. Spillman, Budget and Management 26. Gail F. Wilson, MHSS 27. Melissa Woodard, Community Corrections CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2015 Item Number: 8.A.I.a.1. Subiect: Resolution Recognizing Battalion Chief Stuart D. Dalton, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Battalion Chief Stuart D. Dalton will retire from the Fire and Emergency Medical Services Department on December 1, 2015, after providing 31 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: 0 Yes F-1 No # 000o13 RECOGNIZING BATTALION CHIEF STUART D. DALTON UPON HIS RETIREMENT WHEREAS, Battalion Chief Stuart D. Dalton retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on December 1, 2015; and WHEREAS, Chief Dalton began employment with the Chesterfield County Fire and Emergency Medical Services Department during the summer of 1979, as a part-time hydrant maintenance worker; and WHEREAS, Chief Dalton attended Recruit School #15 in 1984 and has faithfully served the county for 31 years in various assignments as a firefighter at the Midlothian Fire and EMS Station; and WHEREAS, Chief Dalton was promoted to lieutenant in January 1990, serving at the Manchester and Midlothian Fire and EMS Stations; and promoted to captain in June 1998, serving at the Clover Hill, Enon, and Midlothian Fire and EMS Stations; as the "C" Shift Administrative Officer, and a training officer in the Training and Safety Division, as well as assigned to the Planning Unit as the unit leader; and WHEREAS, Chief Dalton was promoted to battalion chief in December 2007, serving on "A" Shift in the second and third battalions, as well as assigned to the Budget and Planning Division; and WHEREAS, Chief Dalton was recognized in March 1987 with an Emergency Medical Services Award for his role in saving the life of a citizen suffering from cardiac arrest; and WHEREAS, Chief Dalton was recognized in March 1990 with an Emergency Medical Services Award for his role in saving the life of a citizen suffering from cardiac arrest; and WHEREAS, Chief Dalton was recognized as an effective team leader for a regional Incident Management Team that was deployed to Harrison County, Mississippi following Hurricane Katrina in 2005; and WHEREAS, Chief Dalton was recognized as an effective team leader at emergency scenes, including the incident commander of a two -alarm apartment fire resulting in the successful rescue of six civilians via ground ladders; and WHEREAS, Chief Dalton served on various committees and workgroups, including the Tropical Storm Gaston Workgroup, the Insurance Services Office Rating Review Process Team and the Standards of Cover Workgroup, serving as the team leader; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Battalion Chief Stuart D. Dalton, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2015 Item Number: 8.A.1.a.2. Subiect: Resolution Recognizing Firefighter Leroi Bagley, III, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Firefighter Leroi Bagley, III retired from the Fire and Emergency Medical Services Department on June 1, 2015, after providing 29 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: 0 Yes F-1 No # 000016 RECOGNIZING FIREFIGHTER LEROI BAGLEY, III UPON HIS RETIREMENT WHEREAS, Firefighter Leroi Bagley, III, retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on June 1, 2015; and WHEREAS, Firefighter Bagley attended Recruit School #17 in 1986 and has faithfully served the county for 29 years in various assignments as a firefighter at the Dale, Airport, Clover Hill, and Manchester Fire and EMS Stations; and WHEREAS, Firefighter Bagley served as a member of the Emergency Operations Center Response Team (EOC-RT); and WHEREAS, Firefighter Bagley was recognized as one of the members of the 1997 "Shift of the Year"; and WHEREAS, Firefighter Bagley was recognized in March of 2000 with an EMS Lifesave Award for his role in saving the life of a citizen suffering from cardiac arrest; and WHEREAS, Firefighter Bagley was awarded an EMS Unit Citation for his performance in the successful extrication of patients trapped in an overturned vehicle in February 2006; and WHEREAS, Firefighter Bagley was recognized for his efforts involving a 12 -year-old boy who had serious injuries and needed to be rescued on difficult terrain in July 2004; and WHEREAS, Firefighter Bagley was commended for his efforts on several motor vehicle accidents where patients were trapped on both Chippenham Parkway and Beach Road; and WHEREAS, Firefighter Bagley was a member of the Hazardous Materials Team serving as a specialist with training in Weapons of Mass Destruction Incident, Aircraft Rescue, and Firefighting. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Leroi Bagley, III, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 16, 2015 Item Number: 8.A.1.a.3. Subject: Resolution Recognizing Sergeant David N. Zeheb, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Sergeant David N. Zeheb will retire from the Police Department on January 1, 2016, after providing more than 26 years of service to the residents of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: 0 Yes FI No 4 001 00is RECOGNIZING SERGEANT DAVID N. ZEHEB UPON HIS RETIREMENT WHEREAS, Sergeant David N. Zeheb will retire from the Chesterfield County Police Department on January 1, 2016, after providing more than 26 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Sergeant Zeheb began his service with the Police Department as a Special Police Officer; and WHEREAS, Sergeant Zeheb has faithfully served the county in the capacity of Patrol Officer, Detective, Detective First Class, Senior Detective, Master Detective, Master Police Officer, Career Police Officer and Sergeant; and WHEREAS, during his tenure, Sergeant Zeheb also served as Field Training Officer, Identification Technician, Crime Prevention Officer, General Instructor, Firearms Instructor, Defensive Driving Instructor, Citizens Academy Coordinator and served as a member of the Police Emergency Response Team - Hostage Negotiation Unit; and WHEREAS, Sergeant Zeheb was the recipient of the 2008-2009 Citizen of the Year Award from the Chesterfield Prevent Blindness Morning Lions Club; and WHEREAS, Sergeant Zeheb has served on numerous teams and committees, including Chesterfield County's Co-sponsored Coaches Committee where he has served for 15 years from the committee's inception until his retirement; and WHEREAS, Sergeant Zeheb proposed and implemented the Police Department's first Teen Citizens Academy; and WHEREAS, Sergeant Zeheb received three Unit Citations reflecting his teamwork and dedication in solidifying the police -citizen partnership, exhibiting exemplary skills in crime resolution, and developing innovative approaches in hiring police officers; and WHEREAS, Sergeant Zeheb was recognized with Chief Commendations for his dedication and teamwork in the resolution of a homicide case where there was minimal evidence, and also for the exemplary teamwork exhibited in the apprehension of multiple armed robbery and bank robbery suspects; and WHEREAS, Sergeant Zeheb was the recipient of a Chief's Commendation for his role on the Police Department's Salary Committee, after the committee members were highly successful in their task of analyzing, identifying and correcting pay inequities, and nearly all of the recommendations were approved and implemented; and WHEREAS, Sergeant Zeheb received a Certificate of Achievement for his outstanding efforts while serving on the Larceny from Auto Task Force; and WHEREAS, Sergeant Zeheb is recognized for his excellent communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in delivering outstanding customer service to the residents of Chesterfield County during his career; and WHEREAS, Sergeant Zeheb has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Sergeant Zeheb has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Zeheb's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Sergeant David N. Zeheb, and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. r, 4ttftfJ'U COC%. �ltGit: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2015 Item Number: &A.1.a.4. Subject: Resolution Recognizing Mrs. Sharon Berkheimer, Risk Management Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Sharon Berkheimer will retire from the Risk Management Department on January 1, 2016, after providing 25 years of service to the citizens of Chesterfield County. Preparer: Cindy Smith Title: Director of Risk Management Attachments: 0 Yes F-1No # 000021 RECOGNIZING MRS. SHARON BERKHEIMER UPON HER RETIREMENT WHEREAS, Mrs. Sharon Berkheimer will retire as a Risk Management Technician on January 1, 2016, after providing 25 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Berkheimer began her career on July 14, 1986, as a Deputy Clerk with the Chesterfield Circuit Court Clerk's Office; and WHEREAS, Mrs. Berkheimer had the opportunity to serve with the Circuit Court Judges presiding over all civil chancery and law cases; and WHEREAS, Mrs. Berkheimer left employment with the County on May 10, 1995, and returned to employment on October 4, 1999, as Secretary to the Department of Risk Management; and WHEREAS, Mrs. Berkheimer provided tremendous administrative support to the Risk Management Department, Chesterfield County and Chesterfield County Public Schools; and WHEREAS, Mrs. Berkheimer was promoted to Risk Management Technician on May 10, 2014, and continued to provide administrative and claims support services to the Department of Risk Management, Chesterfield County and Chesterfield County Public Schools; and WHEREAS, Mrs. Berkheimer provided extraordinary customer service to the employees, managers, officials, and the community by promptly responding to their requests and going out of her way to meet a need and exceeding customer expectations throughout her career; and WHEREAS, Mrs. Berkheimer received numerous commendations and expressions of appreciation for service rendered to customers; and WHEREAS, Mrs. Berkeimer, through her attention to detail and accuracy, has supported the Department of Risk Management in complying with numerous county policies and procedures and state regulations; and WHEREAS, Mrs. Berkheimer demonstrated teamwork and dedication by supporting her coworkers in any and all projects or initiatives and has always been willing to assist in any way to get the job done; and WHEREAS, Mrs. Berkheimer has demonstrated her loyalty to the Department of Risk Management, Chesterfield County and Chesterfield County Public Schools and their customers through her dedication and conscientiousness. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Sharon Berkheimer and extends its appreciation for 25 years of dedicated service to the county and public schools, congratulations upon her retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2015 Item Number: 8.A.1.b. Subject: Resolution Approving the Issuance of $6,899,800 in Economic Development Authority (EDA) Revenue Bonds for the Benefit of the Chesterfield Center for the Arts Foundation County Administrator's Comments: County Administrator: The Board is requested to adopt the attached resolution. Summary of Information: On December 3, 2015, the Economic Development Authority held a public hearing and adopted an inducement resolution reflecting its intent to issue bonds not to exceed $6,899,800 for the benefit of the Chesterfield Center for the Arts. The funds will be used to complete the design and construction of an Arts Center adjacent to the Chester Library at 11700 Chester Village Drive. The Arts Center is planned to be an approximately 18,500 -square foot facility to include a theatre, multi-purpose rooms, and display space. The Chesterfield Center for the Arts is being built in partnership with the Chesterfield Center for the Arts Foundation, who will contribute $1.1 million to the construction of the facility. The Board of Supervisors previously approved the execution of operating and development agreements in May 2015 which stated the EDA would finance and construct the Chesterfield Center for the Arts. Now that the type of financing has been determined, staff is requesting approval of the resolution. Doing so is necessary under the Internal Revenue Code in order for the interest on the bonds to be tax exempt. Staff recommends approval. Preparer: Allan Carmod Title: Director of Budget and Management Attachments: 0 Yes FINo 002 RESOLUTION APPROVING OF ISSUANCE OF BOND BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD FOR THE BENEFIT OF THE CHESTERFIELD CENTER FOR THE ARTS FOUNDATION WHEREAS, the Economic Development Authority of the County of Chesterfield (the "Authority"), on December 3, 2015, adopted an inducement resolution (the "Inducement Resolution") wherein the Authority agreed to issue its revenue bond in a principal amount not to exceed $6,899,800 (the "Bond"), for the benefit of the Chesterfield Center for the Arts Foundation (the "Foundation"), the proceeds of which are to be used, together with other available funds of the Foundation, to finance the acquisition, development, construction and equipping of the Chesterfield Center for the Arts (collectively, the "Project"); WHEREAS, the Bond will be issued pursuant to the Virginia Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), will be issued as a qualified 501(c)(3) bond under Sections 145 and 147 of the Internal Revenue Code of 1986, as amended (the "Code"), and will be a limited obligation of the Authority payable solely from the revenues and receipts derived from payments provided by the County of Chesterfield, Virginia (the "County"), pursuant to a Support Agreement dated as of December 1, 2015, between the Authority and the County; WHEREAS, on December 3, 2015, pursuant to the requirements of Section 147(f) of the Code, the Authority held a public hearing concerning the proposed issuance of the Bond; WHEREAS, the Authority has recommended and requested that the Board of Supervisors of the County (the `Board") approve the issuance of the Bond to comply with Section 147(f) of the Code (requiring the locality in which a qualified 501(c)(3) bond -financed facility is located to approve the issuance of such bond) and Section 15.2-4906 of the Act (establishing the process by which the governing body of a locality is to consider and approve the issuance of such a bond by an authority); and WHEREAS, copies of the following documents have been filed with the Board: (a) the Inducement Resolution, (b) notice of public hearing published once a week for two consecutive weeks and (c) a summary of the proceedings of the public hearing; NOW, THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. The Board hereby approves the issuance of the Bond by the Authority for the benefit of the Foundation, to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the Act, to permit the Authority to assist in the financing of the Project. 2. Approval of the issuance of the Bond as required by Section 147(f) of the Code does not constitute an endorsement of the Bond or the creditworthiness of the Foundation and, as required by Section 15.2-4908 of the Act, the Bond shall provide that neither the County nor the Authority shall be obligated to pay the Bond or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith or credit nor the taxing power of the Commonwealth of Virginia, the County or the Authority shall be pledged thereto. 3. The Board hereby authorizes and directs the Clerk of the Board to forward a certified copy of this resolution to the Authority. 4. This resolution shall take effect immediately upon its adoption. 000025 -2- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2015 Item Number: 8.A.2. Subiect: Memorandum of Understanding with Bryant and Stratton College County Administrator's Comments: County Administrator: Authorize the Chief of the Chesterfield County Police Department to sign and execute the attached Memorandum of Understanding with Bryant and Stratton College. Summary of Information: The General Assembly amended Virginia Code § 23-234, effective July 1, 2015, to require public and private institutions of higher education that do not have campus police forces to enter into and become a party to a memorandum of understanding with an adjacent local law-enforcement agency, requiring the local law-enforcement agency to make certain notifications when conducting an investigation that involves a felony criminal sexual assault that occurred on campus or on adjacent property. The attached Memorandum of Understanding sets forth the procedures and practices required of Bryant and Stratton College and the Chesterfield County Police Department when any felony sexual assault occurs on the Bryant and Stratton College campus, in or on a noncampus building or property, or on public property immediately adjacent to or on the Bryant and Stratton College campus. This Memorandum of Understanding meets the statutory requirements imposed by Virginia Code § 23-234, as amended. Preparer: Thierry Dupuis Title: Chief of Police Attachments: 0 Yes FINo # MEMORANDUM OF UNDERSTANDING BETWEEN CHESTERFIELD COUNTY POLICE DEPARTMENT BRYANT & STRATTON COLLEGE The purpose of this Memorandum of Understanding ("Agreement") is to establish procedures and practices for when Chesterfield County Police Department ("CCPD") investigates any felony sexual assault incident occurring on Bryant & Stratton College ("B&SC") campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of Virginia. This Agreement shall not prevent the parties from entering into a similar agreement with any other local law- enforcement agency or public or private institution of higher education. This Agreement between B&SC and CCPD is mandated by § 23-234(C) of the Code of Virginia. • This Agreement shall remain in force and effect from the date it is executed below until one of the parties to this Agreement provides at least sixty days written notice to the other party terminating this Agreement. Any modifications to this Agreement shall be implemented only upon written agreement of both parties. C. NOTIFICATION AND RESPONSE 1. In the event that CCPD conducts an investigation that involves a felony sexual assault as set forth in Article 7 (§ 18.2-61 et seq.) of Chapter 4 of Title 18.2 occurring on campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of Virginia, CCPD shall notify the local Commonwealth's Attorney of such investigation within 48 hours of beginning such investigation. 2. Nothing in this Agreement prevents B&SC from notifying CCPD of any alleged act of sexual violence that may have been committed against a student attending B&SC or of any alleged sexual assault that occurs on property owned or controlled by B&SC when such notification is deemed appropriate 3. B&SC agrees to cooperate with CCPD during the criminal investigation of an alleged sexual assault that occurs on the B&SC campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D). When necessary to safeguard the criminal investigation, B&SC will suspend its internal investigation for a reasonable amount of time and will regularly confer with B&SC on the status of the criminal investigation. Nothing in this Agreement shall prevent B&SC from fulfilling its obligations under federal and state law. D. COSTS, LIABILITY, DISCIPLINE Each party agrees that they will be responsible for any personnel costs for their agents and employees related to any such investigation or assistance. The parties further agree that each party shall be solely responsible for any complaints or liabilities arising from the actions or omissions of their employees or agents and each party shall be responsible for any discipline of the party's own employees. ANNEETWOOM B&SC agrees that CCPD shall utilize CCPD forms and reports to document its investigation and any assistance provided. F. AGREEMENT TO CONTINUE Each party agrees to abide by these procedures until this Agreement is terminated or modified by agreement of the parties. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives this day of , 2015. BRYANT & STRATTON COLLEGE OY College President or designee CHESTERFIELD COUNTY POLICE DEPARTMENT Thierry G. Dupuis, Chief of Police �yCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA RGIN Meeting Date: December 16, 2015 Item Number: 8.A.3. Subject: Donation of Surplus Property to the Virginia Department of Forensic Science County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the donation of surplus ammunition from the Police Department to the Virginia Department of Forensic Science. Summary of Information: Over many years, the Police Department has accumulated ammunition that has been confiscated or has been brought to the Department by citizens. Proper destruction of this ammunition is not an economically feasible option for the Police Department. Under Virginia Code Section 15.2-953(C), the County is authorized to donate personal property to another governmental agency. In this case, the Virginia Department of Forensic Science can use the ammunition for their scientific testing purposes. The Police Department has worked with General Services and Purchasing to have this method of disposal approved subject to the Board's action. Staff requests that the Board approve this donation of personal property to the Virginia Department of Forensic Science. Preparer: Col. Thierry G. Dupuis Attachments: D Yes No Title: Chief of Police # 000029 Pagel of 2 Meeting Date: December 16, 2015 Item Number: 8.A.4. Subject: Schools First Quarter Budget Amendments County Administrator's Comments: County Administrator: Board Action Requested: Accept new school grants received since adoption of the FY2016 budget, and increase the appropriation in the school grants fund by $1,396,380 to reflect actual and new awards. Summary of Information: This item requests a couple of actions tied to the annual first quarter review of the school's financial plan. First, this item asks for authority to accept five new grants that have been recently awarded, but were not included with adoption of the FY2016 budget. Specific details of the grants are included in the attached School Board memos, but they are generally focused on providing resources for remediation and enrichment efforts for targeted populations throughout the division. There are no full-time positions created under the various grants and no additional local match is required. Second, this item asks for $1.3 million in additional appropriation in the grants fund to align actual award amounts (on a net basis) with grants that were already awarded and included in the FY2016 financial plan. Preparer: Allan Carmody Title: Director, Budget and Management Attachments: Yes No ---------- 16, pe0o30 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The largest increases in actual awards occurred in the IDEA ($100,965 for technology equipment for special education students), Title I ($805,175 for support for before and after school remediation (materials and supplies), VPI+ ($475,446 for training and professional development), and Medicaid ($196,408 for additional speech therapists provided via an outside contractor). As with the new grants, there are no new positions associated with these additional amounts and no local match is required. The School Board has approved these actions and the accompanying papers are attached to this item. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM # 79 (2015) November 10, 2015 TO: SCHOOL BOARD FROM: MARCUS J. NEWSOME SUBJECT: FIRST QUARTER REVIEW OF THE FY2016 ANNUAL FINANCIAL PLAN PERTINENT INFORMATION On June 23, 2015, the School Board adopted an annual financial plan totaling $633,457,000 in all funds. Since that time, there have been several changes of which the School Board has been made aware. As of the end of the first quarter, there are several additional changes to report, including a change in state revenue based on actual September 30 membership. There is also a need to bring three additional grants to the School Board for acceptance, as well as changes to grants budgeted for FY2016, and to request additional appropriation from the Board of Supervisors for these grants. EVALUATION/ANALYSIS School Operating Fund Revenue Changes State Funding $(1,182,600) Actual September 30 membership of 59,076 was 263 students less than the projected number of students (59,339) used to build the FY2016 budget. This loss results in a loss of state basic aid of $907,200, fringe benefits of $128,500 and other SOQ accounts such as special education, textbooks, etc. at $146,900. School Operating Fund Expenditure Changes Instruction — staffing $(1,182,600) A number of teaching positions (approximately 22) have not been filled due primarily to the lower than anticipated student membership. These positions will remain unfilled for the balance of the school year to offset the loss of state revenue. Grants Fund Changes School Board Policy 8120 permits the Superintendent to approve transfers between major object groups within a department/school and transfers from one school/department to another within the same major classification. As set forth in this policy, the Superintendent has approved the following changes in the grants fund — all of these changes are within the major classification of Instruction. School Board Policy 7130 requires that the School Board be made aware of each new grant's provisions and funding availability prior to accepting each new grant. The following are three awards for grants not included in the FY2016 Adopted Budget: Awards for New Grants (not included in the FY2016 Adopted Budget): 1) Allstate Foundation -Come Home Alive Program $3,500 This grant will fund the Come Home Alive Program for driver education. The funds are used to print, mail, and post flyers/posters promoting this program. 2) Mathematics and Science Partnership $38,081 The Mathematics and Science Partnership is to build teacher capacity in mathematics instruction to support English Language Learners (ELL). This grant will assist four schools who have high ELL student populations, Falling Creek Middle School, Bird High School, James River High School, and Meadowbrook High School, by recruiting and training part-time Instructional Coaches. 3) Title I Part D $40,397 This grant will provide teachers to tutor students one on one who have been released from a detention home or who meet the definition of homeless. Changes in Budgeted Grants (based on actual award): 1) Jobs for Virginia Graduates (JVG) $4,000 2) IDEA $100,965 3) Title 1 $805,175 4) VPI+ Preschool Expansion Grant $475,446 5) Medicaid $196,408 It is recommended that the School Board: a) accept the three grants described above that have been awarded since the adoption of the FY2016 budget, and b) request the Board of Supervisors to increase the Instruction appropriation category by $1,396,380 for increases based on actual award to budgeted grants. MJ N/CAS/sn 06,00,33 Memo #79 Attachment VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, November 10, 2015, at six -thirty o'clock in the Public Meeting Room of the Chesterfield County Courthouse Complex PRESENT: Carrie E. Coyner, Chair Dianne H. Smith, Vice -Chair David S. Wyman Thomas J. Doland Debra E.Girvin RESOLUTION WHEREAS, Chesterfield County Public Schools has been awarded three additional grants: the AIIState Foundation's Come Home Alive Program, the Mathematics and Science Partnership and Title I Part D; and WHEREAS, the school division has received notification of actual award for a number of other budgeted grants; and WHEREAS; these additional grants and changes to budgeted grants have necessitated an increase in the Instruction appropriation category; NOW, THEREFORE, BE IT RESOLVED, that on motion of seconded by the School Board hereby requests the Board of Supervisors to increase the instruction appropriation category by $1,396,380. Deborah Salyer, Clerk Marcus J. Newsome, Superintendent 04 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM # 74 (2015) TO: SCHOOL BOARD FROM: MARCUS J.NEWSOME SUBJECT: FY2016—ACCEPTANCE OF NEW GRANTS PERTINENT INFORMATION September 21, 2015 On June 23, 2015, the School Board adopted an annual financial plan totaling $633,457,000 in all funds. Since that time, there have been several changes of which the School Board has been made aware. At this time, there is a need to bring two additional grants to the School Board for acceptance and to request additional appropriation from the Board of Supervisors for these grants. School Board Policy 7130 requires that the School Board be made aware of each new grant's provisions and funding availability prior to accepting each new grant. The following are two awards for grants not included in the FY2016 Adopted Budget: 1) 21St Century Community Learning Centers (CLCC) — Harrowgate Elementary $187,882 2) 21St Century Community Learning Centers (CLCC) — Falling Creek Elementary $188,222 The 21st Century Community Learning Centers (Title IV, Part B) programs create opportunities for academic enrichment during non -school hours for students who attend high -poverty, low -performing schools. The programs help students meet state and local standards in core academic subjects, offer enrichment activities that complement regular academic programs, and offer literacy and other educational services to the families of participating children. The grants received by Harrowgate and Falling Creek Elementary Schools will each provide before and after school remediation and academic enrichment to approximately 80 low -achieving students from mid-October until June. Grant funds are used primarily to pay teachers and provide transportation home at the end of the program day. Each program includes partnerships with Chesterfield Mental Health for delivery of the Buddy2Buddy peer mentoring/substance abuse prevention program as well as other community-based organizations. 21st CCLC grants are federal funds passed through the Virginia Department of Education and awarded to localities through a competitive process. Grants are awarded for three years, after which grantees may reapply. There is no match required. RECOMMENDED ACTION: It is recommended that the School Board: a) accept the grants as described above that have been awarded since the adoption of the FY2016 budget, and b) request the Board of Supervisors to increase the Instruction appropriation category by $376,104. MJN/CAS/sn 000035 Memo #74 Attachment VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, September 21, 2015, at six -thirty o'clock in the Public Meeting Room of the Chesterfield County Courthouse Complex PRESENT: Carrie E. Coyner, Chair Dianne H. Smith, Vice -Chair David S. Wyman Thomas J. Doland Debra E.Girvin IT4�i7it�j�iC�Pil WHEREAS, Chesterfield County Public Schools has been awarded the 21st Century Community Learning Centers (Title IV, Part B) grant for these schools- Harrowgate Elementary and Falling Creek Elementary; and WHEREAS, these grant awards have necessitated an increase in the Instruction appropriation category; NOW, THEREFORE, BE IT RESOLVED, that on motion of seconded by , the School Board hereby requests the Board of Supervisors to increase the instruction appropriation category by $376,104. Deborah Salyer, Clerk Marcus J. Newsome, Superintendent � CHESTERFIELD COUNTY fi BOARD OF SUPERVISORS Page 1 of 1 r ae AGENDA Meeting Date: December 16, 2015 Item Number: 8.A.5.a. Subiect: Request to Quitclaim a Portion of a Sixteen -Foot Water Easement Across the Property of 11603 Midlothian Turnpike Owner, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of 11603 Midlothian Turnpike Owner, LLC. Summary of Information: 11603 Midlothian Turnpike Owner, LLC has requested the vacation of a portion of a 16' water easement across its property as shown on the attach plat. A new easement has been dedicated. This request has been reviewed by the Utilities Department. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No V"ICINITY SKETCH Request to Quitclaim a Portion of a Sixteen - Foot Water Easement Across the Property of 11603 Midlothian Turnpike Owner, LLC REQUEST TO QUITCLAIM A PORT ION OF A 16" WATER EASEMENT. :K (P .......... C -f Ches.terfield County DepaAment ©f Utilftiss I ftl - 416,67 'JD -1 Z. N o$Zd$� t� SIR _n WITTI z=o NWWjywaw�o ��w\N 1-J ZSNZ LL q„'Sja:!■®SYFrAxE�9®Qe0 Wo ed F �m35 0$<�z $g awo o c.'r�!2wS oa ��wz � hN� OKwm ZNN�-'a icN 50�� g�Zag Sa-z ZWog 'w zwv ffyy Qgg'og a�¢j. .= ora r�n'aab u'.ow'R roil I Vf-NAGE � �E6PG5��'V coo. I7 fl9 �lY` f � 'IPSO pg, 45. b,MkA4lE E9NL t41.7 I I 9B.l4Vy P" 53� Open d'i a z srn'as z getE N I IIII S�ga�stt�" I � a a/ 'itt ISI I I Y m m I e/ yy u az srns I sa Ani b I _- pp6'49'26"N 159.9 7 I I I I C I �e '9d ££Z6 R 1 ZS6 aVd ,,p ppp064tt£80L0> 301 oso I`E' AIN 81 9NiSS0 11 =gin CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 74 AGENDA Meeting Date: December 16, 2015 Item Number: 8.A.5.b. Subiect: Request to Quitclaim a Portion of a Sixteen -Foot Water Easement Across the Property of Ashton Creek Barnaby, LLC and Ashton Creek Brandywine, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of Ashton Creek Barnaby, LLC and Ashton Creek Brandywine, LLC. Summary of Information: Ashton Creek Barnaby, LLC and Ashton Creek Brandywine, LLC have requested the quitclaim of a portion of a 16' water easement across their property as shown on the attached plat. This request has been reviewed by the Utilities Department. The waterline has been relocated and new easements have been dedicated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 7 No #O0 OIN 10 11 VM M*Wm Request to Quitclaim a. Portion of a Sixteen -Foot Water Easement Across the, Property of Ashton Creek, Barnaby, LLC and Ashton Creel-, Brandywine, LLC fX< "XI Y CURTIS 0 Portion of 16'Water Easement to, be Quitclaimed X, .... ...... J, 4zll T, M L fit i-_ Easement . .. .......... ortio 16'Water tobeQuitclaimed I C 40 M I ILV* L N Chesterfield County Depart mpnt of UtiffiRs P S ° O 0V O b � p t�.c r C, , I Q �C Q tz N m^ ,� tB. }� '� .8i1 _C'+i hv�RS�� ('6 -'K o �"zzm°��A y Qo e a ��© q O all ^7 1 v yh v"ov FSC °d �h °h 1oa 4.& f p0 n ' j gg �byh I , I 'K N �v r e Q3t�ljmV v`\` T �;. ,`'i a�'CS7 �� ®F� � ��' .'� '?� _ 5SS'�flfOl 3�aH ! (� �•- 1 r�/' 0'� �.n oA •°.• 'i ♦-`O % �%Y /TAM1?��r i �I��..:_ ��-�I �� '�'V Ali irr �Q�a� TllA_ a I v. (( j I ,( ' Z`Ohh jv L•� � .y ir- to i ___ W. _ r `%� Waw Wa ,oI` I( N7f 4s�o 727 75' t l 2 p ��p5 ,fie u 'J', � qq�� •� �t ®baa° .a �•� Y. 30N� f^5 i� qx 4p Oe o's =0 Z Z9WR �b,ti �;"I�jR E3 �$g3 ®e�h^a awed 1 ro nr O `gS�d h• y' u Ea ©��8 ♦♦ cc \\ r v°, © A 2t,Ct Cry�� / fi em C 1 C far b o g x E -- SOUTH CHESTER C ROAD 3Ora° OOH° ®h"a g ✓A. STATE• NO. 616 V-.. Width Public R/k' ,ara- E «,� use eoor ,ari ay .zss . CHESTERFIELD COUNTY - BOARD OF SUPERVISORS Page 1 of 1 'x9 AGENDA Meeting Date: December 16, 2015 Item Number: 8.A.6.a. Subiect: Request Permission for a Six -Foot Asphalt Pedestrian Trail to Encroach Within a Thirty -Foot Sewer Easement Across Property at 3200 Watermill Parkway County Administrator's Comments: County Administrator: Grant Brattice Mill, LLC permission for a 6' asphalt pedestrian trail to encroach within a 30' sewer easement across property at 3200 Watermill Parkway; subject to the execution of a license agreement. Summary of Information: Brattice Mill, LLC has requested permission for a 6' asphalt pedestrian trail to encroach within a 30' sewer easement across property at 3200 Watermill Parkway. Brattice Mill has obtained an easement for the construction and maintenance of the pedestrian trail from the Watermill Homeowners Association. This request has been reviewed by the Utilities Department. The existing sewer line will not be affected. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager No 000043 "VICINITY SKETCH Request permission for a Six -Foot Asphalt Pedestrian Trail. to Encroach within a Thirty -Foot Sewer Easement Across Property at 3200 Watermill Parkway 4- tUMI LZY I UN L. rL 5- WATER HORSE C ' 6. CASCADE RID G LN 7- CASCADE M EA S DR aTO�MAHAWKRID EDR 9. TOMAHAWK, M DOWS LII URNAI Iky X�/ ti� IRNAM h" 'ht J --REQUEST PERMISSION FOR A 6" ASPHALT ._ry . . ...... PEDESTRIAN T RAJ L U v D 14f Chesterfield County Department of Utilities t a I 'Z A_ F �. VNii9alA `�..ttit1400'Ietdtl4tS3H0 � ' gill I I ONI `NOI1V100SSd Sa3NM03WOH IIIW831VM LL F d' SONtl13H1 SSOHOV.LN3W3SV3 SS300V O g NVIHMC]3d 31VAIHd V ONIMOHS 1Vid r v r tt °as :a a�r� so V N01103S NOiS1IJ08nS 6 _771nY-7LVM ® . ,YV17108VS ` �S `cs 1 —$`M t9i.82rib ,r: v� v t ggn .4-r a ' 1t tl 1 ifll ro. `' Q$ I ! 1 1 I cs � q I a t g iR " pY f W PINEw /w t g ( �j15,�p ,i0'05t%f'1.81.6NI ,� Y: �RtD o • 5ci1�4� 1 a t 7� �= t m 4 y foo s v 012 / t! fa" aQ't GS PLACE / '�___---______ om CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA �'IgGi7�•" Meeting Date: December 16, 2015 Item Number: 8.A.6.b. Subject: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 4700 Welby Turn County Administrator's Comments: County Administrator: Grant Grant H. Caldwell and Elizabeth A. Caldwell permission to install a private water service within a private easement, and authorize the County Administrator to execute the water connection agreement. Summary of Information: Grant H. Caldwell and Elizabeth A. Caldwell have requested permission to install a private water service within a private easement to serve property at 4700 Welby Turn. This request has been reviewed by the Utilities Department. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No # VICINITY SKETCH Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 4700 Welby Turn Chesterfield County Department of Utilities MMM N0. Delta R=(ft) L=(ft) T=(ft) Chd=(ft) I Chd Brg 4ci �v Cl 12'0922" 50.00 10.61 5.32 10.59 567'1547"W C2 9840'47" 50.00 86.11 58.21 75.86 N24'00 04 Y Zg �s `\ J'p. \ A �3 / 6 ss 0' A, hp'gQ��p/ �`o V• pop � \ 2� �p Q�/ �� C3 e0. 1 No, DIRECTION DISTANCE 1g� Ash L 1 N41'S5 35 {Y 10.00 0' g L2 N4804 25 E 10.00 L3 S4 J'S5 35 E 13.48 �`�P \Fi' \ U'IV Q pti �O ti 0`O'o� 55`Z a_o �2 11 0 ro o� iz GRAPHIC SCALE Uwlam a C 50' 0 25' 50' 100'Qz SCALE: 1" = 50' PLAT SHO WING 10' WATERLINE 8 EASEMENT AND 10' PRIVATE rerh m , r ern. n rn irnnr r rAr IAle1hV 0.rii/P 4M s ERLII v.tJ EAS IV NT t, �� 0 '-11 v G " 50' R/W THE PROPERTY OF TARRING. State Rte. 7102 HOMEOWNERS ASSOCIATION IN THE MIDLOTHIAN DISTRICT OF °r CHESTERFIELD COUNTY, VIRGINIA JULY 7, 2015 SCALE: 1 "=50' o HN G. L + STER W'2,I' 11 ConsultingEngineers land Surveyors &Planners T}C No. 209—$ � � E ASSOCIATE 1' `UJ O?,t5 � ZI1C s}�ncer Rond •kichround, YA 2;f'L�ry � qNQ SUR`t�'�� ..w JN 0900 Exisf. ZO' Q"> ��eRt - ess Easersten } p,B, 645, Fg. 524 Exist. 20' p91e524& Eg/ O.B. 646. B- f } —onq' 1V 4. LNS �^S3 fi sra.ffiry z(Jl a)q�L�s£Jyg� i / 8 r., Z-; zq } � 4t E-4 y1 Is o / � n $cn b o^ m T� o i aWW��co., Exisf. ZO' Q"> ��eRt - ess Easersten } p,B, 645, Fg. 524 Exist. 20' p91e524& Eg/ O.B. 646. B- f } —onq' 1V 4. LNS �^S3 fi sra.ffiry z(Jl a)q�L�s£Jyg� i / kr,- 8 o 4t j o / � n kr,- o 4t j o b o^ m T� o i _ o r to Rg m r � d y L# \ t � \ r r \ G \ Tz N �p O�\�e RLe 5tio `e r, CHESTERFIELD COUNTY `. BOARD OF SUPERVISORS Page 1 of 1 R� AGENDA .7 ; Meeting Date: December 16, 2015 Item Number: 8.A.6.c. Subiect: Request Permission for the Replacement of a Boat Dock, Kayak/Canoe Storage Rack and Gravel Access Path to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Reques ed: Grant Landing Development Corporation permission for the replacement of a boat dock, kayak/canoe storage rack and gravel access path to encroach in the impoundment easement for Swift Creek Reservoir; subject to the execution of a license agreement. Summary of Information: Landing Development Corporation has requested permission for the replacement of a boat dock, kayak/canoe storage rack and gravel access path to encroach in the impoundment easement for Swift Creek Reservoir adjacent to 4724 Hidden Falls Drive for use by residents of the Landing at Swift Creek. The improvements will be maintained by the homeowners association. The Reservoir Protection Area Buffer Modification Request has been approved by Environmental Engineering and a minor site plan has be submitted. A building permit is also required. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: 0 Yes F-1No Title: Real Property Manager VVICINITY SKETCH Request permission for the Replacement of a Boat Dock, Kayak/Canoe Storage Rack and Gravel Access Path to Encroach in the Impoundment Easement for Swift Creek Reservoir Chesterfield Co rorty Department of Utilities off E J W uj LU x ui p W W U7 a W � f - W t1J ,N., to K �uj»=N °-O t7 XaQZ¢wtiNNa'V Z O 4 3 3 F- 00 OU -'<4 X CO 68 COO: d X .-i .-f o m U' a wz R r KO V V q XX•-,O�OzNXID ^o w� t ys F � Y N N Co m Q M tp N .-i m y Q Y ma�Za VLL� UJ h 1 U W.NN iNlt ON..sN N9O Za4O> J O wLLJ o N M 5 i is L9 x F �Otocc>to� Ow o ;c; t �� ..»�V-�uj Hzo. i - Ln 0 zatai0a�O' aL �4 wr / od LU -- `- LU 0 fs r 9 ' � + o x� Op � aR gig: 3 - x � /. ; ='��. - � 'tib �\� �•-'•••, - o �� i ..- i ! //' � /'` ..•1� Imo' `,) �� fry �� \ . J i•, \ N i . d �, LU o Uj .w W Laui a oAll 'z > a7 N Om � CHESTERFIELD COUNTY � BOARD OF SUPERVISORS Page 1 of 1 RC AGENDA Meeting Date: December 16, 2015 Item Number: 8.A.6.d. Subiect: Request Permission for a Concrete Driveway to Encroach within a Sixteen -Foot Sewer Easement Across Lot 46, Westerleigh, Section 2 County Administrator's Comments: County Administrator: 11 Board Action Requeste . Grant Main Street Homes permission for a concrete driveway to encroach within a 16' sewer easement across Lot 46, Westerleigh, Section 2; subject to the execution of a license agreement. Summary of Information: Main Street Homes has requested permission for a concrete driveway to encroach within a 16' sewer easement across Lot 46, Westerleigh, Section 2. This request has been reviewed by the Utilities Department. The existing sewer line will not be affected. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # 000 VIII' SKETCH Request permission to a Concrete Driveway to Encroach within a Si tees -Foot Sewer Easement Across Let 4 6, Westerleig , Sectio 2 JM LC CO �- REQUEST PERMISSION FO,R r p .+CONCRETE DRI'EWAY 7 LU chesterfield GGunttp Department of Utilities I ornrh - 416.6a tP t _ PB. 188, Pg. 6 100 Year Flood Plain Lot 31 ............. ..... d 16' Sewer B0 I Easement \I 4 Lot Construction Entrance Wetlands Lot 32 Lot 33 ................ . 506'189"E_ —� v . . Lot 46 ,, L 0.281 Acre imits of 281 nark �-,MFF(F)=253.5 I Clearing h Deck Lot 45 14713 'cp ,-,proposed N Dwelling s' 4 9�zrr21 10.5' Fence Existing contours and elevob/ ns are unregulated topographic information obtained from County Gly and is for general information only. ropogrophh7 information should be field verified and certified by an appropriate professional poor to its use in the design, modification or construction of improvements or flood plain determination. Silt Fence, limits of Clearing and Stone Construction Entrance as shown are approximate and should be adjusted per field Main Street Homes 4713 Crosswycke Dr DB. 9964 PG 991 PIN: 707682410000000 R-12 Zoning F=35' S=10' R=25' Note.- This plot is compiled from plats of record. No improvements and not all con frons or as directed by Inspector,Improvements DH, Encroachment into Easement CROSSWYCKE DRIVE 616.5 Sq.Ft. 50' R/W Existing contours and elevob/ ns are unregulated topographic information obtained from County Gly and is for general information only. ropogrophh7 information should be field verified and certified by an appropriate professional poor to its use in the design, modification or construction of improvements or flood plain determination. Silt Fence, limits of Clearing and Stone Construction Entrance as shown are approximate and should be adjusted per field Main Street Homes 4713 Crosswycke Dr DB. 9964 PG 991 PIN: 707682410000000 R-12 Zoning F=35' S=10' R=25' Note.- This plot is compiled from plats of record. No improvements and not all con frons or as directed by Inspector,Improvements the County Proposed easements may be shown. y On Lancaster DATE: 11/18/2015 LOT46, SECTION2 5AMwuo SCALE: 1=30' WESTERLEIOH nsmocures iNc. JOB NO: 55150790.HS Chesterfield County, Virginia R£.• Main Street Homes CHK. JAB DW. • PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS• «tecnr o rouor+now 15871 City View Ddve Suite 200 • Midlothian, Virginia 23113 • Phone (804) 794.0571 • Fax (804) 794.2835 www.balzer.cc CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 16, 2015 Item Number: 8.A.6.e. Subiect: Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Requeste Grant Ronald C. Marker and Leeann T. dock to encroach in the impoundment subject to the execution of a license Summary of Information: Ronald C. Marker and I proposed boat dock to e: Reservoir adjacent to I received permission for landowner. This request Engineering. A building Approval is recommended. District: Clover Hill Marker permission for a proposed boat easement for Swift Creek Reservoir, agreement. ,eeann T. Marker have requested permission for a icroach in the impoundment easement for Swift Creek of 9, Waterviews at the Reservoir. The owner has the construction of the dock from the underlying has been reviewed by Utilities and Environmental permit is also required. Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # 060056 'VICINITY SKETCH Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir y}1 yy WOt ST PERMISSIOf"F6"R A PROPOSED BOAT Chesterfield County Department of Utilities z La 0 z a � w /114�?Oo) QCC o a n LU tn O v _j . 11 00 LAZ m, �� a b m (.IVKVI Ln Ln IN > TO < C W M 8� -J M d 6 ¢' f 6-44 v P" W ul LU LLI uj v r- s LM NMM _.e CHESTERFIELD COUNTY � BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 16, 2015 Item Number: 8.A.6.f. Subiect: Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Requeste Grant Jeffrey M. Stoker and Suzanne M. Stoker permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir; subject to the execution of a license agreement. Summary of Information: Jeffrey M. Stoker and Suzanne M. Stoker have requested permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 48, Block B, Winterberry Ridge Subdivision. The owners have received permission for the construction of the dock from the underlying landowner. Currently Brandermill Community Association does not regulate docks in Swift Creek Reservoir. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No 9 00,0059 Request permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir Chesterfield County Department of Utilities NJ V L. /55.0 � , � � v� h•o� OCco �Jbl y N10 d r V! epi Ci G Q v s IX -� /9Mti o,Z d uj ``-.. loo ui ui 0 4' X 50' w w ui pr. ! � PROPOSED = w ui DOCK a F LOCATION u. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 16, 2015 Item Number: 8.A.6.g. Subiect: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 5200 Jessup Road County Administrator's Comments: County Administrator: Board Action Requeste . Grant Susan A. Wiggins permission to install a private water service within a private easement, and authorize the County Administrator to execute the water connection agreement. Summary of Information: Susan A. Wiggins has requested permission to install a private water service within a private easement to serve property at 5200 Jessup Road. This request has been reviewed by the Utilities Department. Approval is recommended. DlstriCt: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No 9 0000162 V-11CINITY SKETCH Request Permission to Water Service Within to Serve Property at Install a Private a Private Easement 5200 Jessup Road Chesterfield County Department of Utilitk-.. I han - 41 r .67'1aet Water Meter Exception with Public and Private Water Easements for 5200 Jessup Road 5233 5210 5150 5200 5215 5225 VELBROOK DR /5217, �....--7 5219 5223 Ask Enterprises LLC 5210 Jessup Rd DB. 6655 PG. 82 5227 PIN: 77568627800 Existing water meter 5210 exception and private waterline. serving 5210 Jessup Road., r r r 5 32 ♦ / 5240 5209 5200 Susan A. Wiggins 5200 Jessup Rd DB. 9289 PG, 927 PIN: 775686488300000 5201 :: iplumbing,line Proposed private water easement to install and maintain the water to 6200 Jessup Road 12" Waterline Proposed public water. easement Milton Leonard Rowe to set meter for 6200 Jessup Road 5425 5151 Carolyn Rowe 5232 Jessup Rd DB. 9521 PG. 950 s 1 PIN: 775686166600000 5435 5155 5163 5159 5320 5140 5141 RD N Chesterfield County nn Department of Utilities 1 inch 100 feet r4JO064 p CHESTERFIELD COUNTY Page 1 of 1 � BOARD OF SUPERVISORS Pa ` 9 AGENDA Meeting Date: December 16, 2015 Item Number: 8.A.6.h. Subiect: Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir, Adjacent to 14701 Village Square Place County Administrator's Comments: County Administrator: Grant WJS Holdings, LLC permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir, adjacent to 14701 Village Square Place, subject to the execution of a license agreement. Summary of Information: WJS Holdings, LLC has requested permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to 14701 Village Square Place. The owner has received permission for the construction of the dock from the underlying landowner and Woodlake Community Association. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Matoaca Preparer John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager "VICINITY SKETCH Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir, Adjacent to 14701 Village Square Place ChL-sterfield County DepertmEnt of Utilbes I= r a n w i' zQ �✓1 O tVn ~aU a �U' 03 YY +� AliLei w INIA t' ' by Q O W sz oassNw U r 2 J s�Ng s z r Ns ro ' s" j or µ < r a, a \ P� a r� n wU �\ a° Y n � opf a \ ' x � �• gg 1 i o CHESTERFIELD COUNTY i' BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 16, 2015 Item Number: 8.A.6.i. Subiect: Request Permission for an Asphalt Driveway to Encroach Within a Sixteen -Foot Drainage Easement Across Lot 8, Block B, Stonehenge, Section A County Administrator's Comments: County Administrator: Grant James A. Wood permission for an asphalt driveway to encroach within a 16' drainage easement across Lot 8, Block B, Stonehenge, Section A; subject to the execution of a license agreement. Summary of Information: James A. Wood has requested permission for asphalt driveway to encroach within a 16' drainage easement across Lot 8, Block B, Stonehenge, Section A. This request has been reviewed by Environmental Engineering. The existing storm sewer will not be affected. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FINo 4 0000'8 "VICINITY SKETCH Request permission for an Asphalt Driveway to Encroach within a ixteen-Foot Drainage Easement Across Lot 8, Block B, Stonehenge, Section A X/ rREQI�EST PERMISSION FOR AN ASPHALT DRIVEWAY -N ....... ..... x, 10, R DR It —17 X IN Chastwfisld County Department of Utilities 111M - di s.67 leet sn� This is to certify that this plat or map LINE was prepared under my direction from a DISTANCE partial field survey without the benefit of a Northern Mary title report. Unless otherwise noted, to the Moody Estate best of my knowledge and belief oil visible GPIN.•740-706 evidence of improvements, easements and —6929-00000 apparent encroachments are shown hereon. L4 Not all easements may be shown. All 6.77 utilities are underground. S89 04 JOE 150.00' LINE TABLE LINE BEARING DISTANCE Ll N89*04'JOW 9.5 L2 N00 55 30 E 29.3 L3 N58'23 44 16.28 L4 N00'55 30 - 6.77 L5 S58 25 57 E 16.27 L6 S00'S5 30 W 6.79 ----------------------- 16' Alley Easement .. — ------------ Limits of Lot 8 l Clearing o Block '8" SS 1 a Cb 1.033 AcreskQ f n Proposed f Primary > a � Droinfie/d )(( 'Deck •� � l o 485 `, 0 f 48 "aQi 53,' _ Lot 9 I ,"4� a , Pmposed O efling ,- Lot 7 6:67'11.33' _. h o{ \ i t.)ti IProposed o ALT H p,y+ Asphalt 23 Drive Mark B. Beall a silt 1 Lic. No.1613 Fence: 101262015 SURV� - C (�m 16' Drainage Easement P8. 15, Pg. 64 Rod(f)N89_'04 30 `'W 150 00' \ . Top Elev.=103.59.Q o. = _ ' • - ------ _ Stone —EDENBERRY DR/VE -- - --construction_ Ditch Entrance 60' R/W Edge Of Pavemnet R-15 Zoning The exist 7g contours lines shown ore from a limited field survey completed under F=40' the direct and responsible charge of, Mark B. Beall from o partial Ground Survey S=15' made under my supervision; that the imagery and/or ori ginoi data was obtained on R=25' 09/14/2015,• and that this plat, map or digrta/ geospatial data including metadafo meets minimum accuracy standards unless otherwise noted Vertical Source is Assumed. Silt Fence, limits of Clearing and Stone Construction fntronce as shown are op�roximote and should be adjusted per field conditions or as directed by the County Inspector. Rev. f0 6 015 License Area Rev.- 1�� 015 Offsite Topo Proposed Rev. 09/1f512015 1 Add Top Improvements on SATE: 06/ 50' LOT 8, BLOCKS" SECTION'A " SCALE: 1 '=40' AND Assocu � [No. JOB NO: 55150386.HS STONEHENGE RE. Hu uenot Builders CJAB Chesterfield County, Virginia HK,• DWG.• BC • PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS• rtecnNa TorwnRow m 1 S671 City Viow Drive Suite 200 • Midlothian, Virginia 23113 • Phone (804) 794-0571 • Fax (004) 794.2635 www•balzencc 000070 f CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - AGENDA Meeting Date: December 16, 2015 Item Number: 8.A.7. Subject: Conveyance of an Open -Space Easement to the Virginia Department of Historic Resources County Administrator's Comments: County Administrator: Board Action Requeste . Authorize the Chairman of the Board of Supervisors and County Administrator to execute an open -space easement for the preservation of historic resources located in the special purpose park along the James River. Summary of Information: On October 28, 2015, the Board of Supervisors approved the purchase of approximately 109 acres along the James River which contains several historic sites from the Civil War era. The grant obtained for the purchase of the property was amended to require the protection of the historic resources located on the property. The historic sites will be identified and platted prior to execution of the easement agreement. Staff recommends that the Board of Supervisors authorize the Chairman of the Board and County Administrator to execute an open -space easement with the Virginia Department of Historic Resources for the preservation of the historic resources on the property. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FINo # 0000- "VICINITY SKETCH Conveyance of an Open -Space Easement to the Virginia Department, of Historic Resources or R Special Purpose Park Along the James River tit CP "BI CHMWHLL qr"Lvo NEW FARK IN ry S FkDEMkt1 ff 0011 Chestrrfieb County DspeAment of Utilities 000o-412 �. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 16, 2015 Item Number: 8.A.8. Subiect: Acceptance of a Parcel of Land Adjacent to Koger Center Boulevard and Mall Drive from The Daniel Group, Inc. County Administrator's Comments: County Administrator: — Q� Board Action Requeste Accept the conveyance of a parcel of land containing 0.239 acres adjacent to Koger Center Boulevard and Mall Drive from The Daniel Group, Inc., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.239 acres adjacent to Koger Center Boulevard and Mall Drive as shown on the attached plat from The Daniel Group, Inc. This dedication is for the development of the MGP Retail -Grocery Store RI - Chesterfield Plaza. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FINo # VVICINITY SKETCH .Acceptance of a Parcel of Land Adjacent to Koger Center Boulevard and Mall Drive from The Daniel Group, Inc. BRIARkl0NTR� -A\ 'REI MS. ING R I- ELVEDE VIS L 2 ELLAVERD C 3 �ONTANA R N (P 4. lELLAVISTA U 5-1 ON[ALEFT 6. LDEN EAGLE LN 7 'XING MARB'L6 �HEEAD CT ' '9- HOM ESTT D T KO I S, RED, LION CT 01 Ep .239 Acre Dedication \0 > > CT 'Lo RC CT . Nlt� N Chesterfield County Depsitment of Affies w r 0 G0 0 T' 4 ill dnomoSNOWWII 00 — 4_ (TOM 656- r) �277851 It Cl? Ow up o�oi 5 64 pp ul NO Vo Lu 4 Lij j 1.2 Z3 ti Ci O 2 ill dnomoSNOWWII 00 — 4_ (TOM 656- r) �277851 It Cl? Ow up o�oi 5 64 ;;�-1 7 �l MALL ORIVe-ROurE819 PUBLIC RIGHT OF WAY 57 It Cl? Ow up o�oi 5 64 23 ul NO ;;�-1 7 �l MALL ORIVe-ROurE819 PUBLIC RIGHT OF WAY 57 27L715 It Cl? Ow 5 nh Vo 27L715 E 46.��l gAL OR - U,819 60, SLICRIG�TOFVIAAY P.B. 37, PG. 6T UOS[Aen sa ueu,) Aa I w,4 cib:v c i n7lQ/ I I UO 081101.-11 BMD'DaD AA? A Y- A Cib I C—A- 1. [Al .. 1 CM 00,10075 It Cl? Ow 5 E 46.��l gAL OR - U,819 60, SLICRIG�TOFVIAAY P.B. 37, PG. 6T UOS[Aen sa ueu,) Aa I w,4 cib:v c i n7lQ/ I I UO 081101.-11 BMD'DaD AA? A Y- A Cib I C—A- 1. [Al .. 1 CM 00,10075 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 16, 2015 Item Number: 8.A.9.a. Subject: Award of Construction Contract for the Fire Tactical Training Tower Project at the Enon Public Safety Training Center (PSTC) County Administrator's Comments: County Administrator: _L Board Action Requested: Authorize the Purchasing Director to award a construction contract to Southwood Building Systems, Inc. for the Fire Tactical Training Tower project at the Enon PSTC in the amount of $3,553,101. Summary of Information: The Fire & EMS Department's existing training tower, which was built in 1962 mostly by volunteer firefighters, was deemed unsafe for further use in 2013. The construction of a new/replacement tactical training tower at the Enon PSTC was included in the 2004 bond referendum. The new tactical training tower will facilitate critical training for firefighters in deploying hose -lines and other equipment and extinguishing fires in multi -story buildings, placing and safely working from aerial and ground ladders, and rescuing victims from windows and other elevated positions. Preparer: Robert C. Key Title: Director of General Services Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Moreover, the new tactical training tower will include features that will support the training needs of the Chesterfield Police Department's SWAT team including a helicopter skid and various rope anchor points for rappelling, as well as differing floor plans on each level of the tower where law enforcement tactical operations can be practiced. The lowest responsive and responsible bidder out of ten (10) bids was Southwood Building Systems, Inc. There is sufficient funding available in the Fire Tactical Training Tower project, which was approved with the adoption of the FY2013 CIP, for this contract. The construction contract amount of $3,553,101 also includes gas training props and associated thermal tiles that were included as alternates in the base bid. Even so, the project is projected to stay within current appropriations. Staff recommends approval to award this contract. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2015 Item Number: 8.A.9.b. Subiect: Award Construction Contract to Haley to the Lane B. Ramsey Administration Adjoining Two -Story Lobby County Administrator's Comments: County Administrator: Board Action Regues Builders Incorporated for Renovations Building and Interior Upfit of the Authorize the Purchasing Director to award a construction contract to Haley Builders Incorporated in the amount of $1,951,000 to renovate the basement and first floor of the Lane B. Ramsey Administration Building, and upfit the interior of the two-story lobby. Summary of Information: Renovation of the basement and first floor of the Lane B. Ramsey Administration Building will complete the multi -phased project for replacement of a thirty year old boiler, air handling units, pumps and automated controls in the building. Completion of the renovation is essential for proper function of the mechanical systems. The renovation also includes accessibility upgrades and replacement finishes. Also, the floorplan will be modified to provide standard space requirements for the Treasurer's Office and Learning and Performance Center. The shell of the two-story lobby was constructed as a part of the 2-3 story Police Building project and the interior will be finished with this project. That work will include the common areas in the new main entrance and a second floor upfit that will house the Risk Management Department. The County received bids on November 30, 2015. Staff recommends awarding the construction contract to Haley Builders Incorporated, the lowest responsive and responsible bidder, in the amount of $1,951,000. Current appropriations are sufficient to fund this contract. Preparer: Robert C. Key Title: Director of General Services Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: FlYes No # 00,0078 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2015 Item Number: 8.A.10. Subiect: Approval of Memorandum of Agreement with the Virginia Department of Aviation (VDOA) to Temporarily Relocate the Airport Manager's Office to the Airport Terminal's Flight Planning Room County Administrator's Comments: County Administrator: Board Action Regueste . Authorize the County Administrator to (MOA) with the Virginia Department relocate the airport manager's office planning room. Summary of Information: execute a Memorandum of Agreement of Aviation (VDOA) to temporarily to the airport terminal's flight The intent of this action is to allow for the temporary relocation of the airport manager's office to the airport terminal building's flight planning room for operational efficiency and oversight of the activity in the terminal area. Since a VDOA grant originally paid for the construction of the relevant terminal space, the MOA will allow for the temporary office relocation for a 24 -month period from its execution date at no cost. Upon occupancy of this space by the airport manager, the flight planning facilities will be relocated to another area in the airport terminal, providing open access for use of the flight planning equipment and services. At the end of the 24 -month period, the County will either return the flight planning facilities to their original location, or reimburse the VDOA for the calculated value of the relevant space, which is approximately $14,000. Funding for this cost will be addressed in the development of the FY18 budget. Preparer: Robert C. Key Title: Director of General Services Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: Flyes No# ooP0,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 9� `1ii9_,ad ' AGENDA Meeting Date: December 16, 2015 Item Number: 8.A.11.a. Subiect: Transfer of $10,000 in Midlothian District Improvement Funds to the Community Development Division to Reconnect and Repair the Fourteen Existing Streetlights Within the Right of Way of Koger Center Boulevard and Center View Lane, Contingent Upon Execution of Maintenance Agreement County Administrator's Comments: County Administrator: Board Action Reauested: Transfer of $10,000 in Midlothian District Improvement Funds to the Community Development Division to reconnect and repair the 14 existing streetlights within the right of way of Koger Center Boulevard and Center View Lane, contingent upon execution of maintenance agreement. Summary of Information: Supervisor Gecker has requested $10,000 be transferred from the Midlothian District Improvement Funds to the Community Development Division to reconnect and repair the 14 existing streetlights within the right of way of Koger Center Boulevard and Center View Lane. The District Improvement Funds are matched by business contributions with an overall project cost of $20,000. District Improvement Funds of $10,000 are to be used only for repairs within the public rights of way of the two roads. The business contributions of $10,000 will provide for a new power source connection and meter on private property and to run a new underground service line to the right of way on Center View Lane. These businesses have agreed to maintain all of the streetlights pursuant to a maintenance agreement with the County. Staff recommends that this transfer only be approved contingent on the businesses Preparer: Alan M. Carmody Title: Director, Budget and Management 0425:95615.1 Attachments: Yes No # 00, 0050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA maintenance agreement with the County in a form acceptable to the County Attorney. The Board can legally transfer public funds to a County department to improve public right of way for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 00oosj- CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or planning Department organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeking? 1 $10000.00 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department Project is to reconnect and repair the 14 existing streetlights within the right of way of Koger Center Boulevard and Center View Lane. The District Improvement Funds are matched by business contributions with an overall project cost of $20,000. District Improvement Funds of $10,000 are to be used only for repairs within the public rights of way of the two roads, and the business contributions of $10,000 will provide for a new power source connection and meter on private property and to run a new underground service line to the right of wav of Center View Lane. Yes Planning 6. If this request for funding will not fully fund your activity or program, what other individual Businesses fronting on these two roads or organization will provide the remainder of the funding? Qui` pm 7. If the applicant is an organization, answer the following For Internal Use Date Received: OU110OW rey,CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 1749 AGENDA hRGIN' Meeting Date: December 16, 2015 Item Number: 8.A.11.b. Subiect: Transfer a Total of $3,000 from the Dale District Improvement Funds to the School Board to Purchase a Poster Maker to Support Classroom Instruction at Falling Creek Elementary School County Administrator's Comments: County Administrator: Transfer a total of $3,000 from the Dale District Improvement Funds to the School Board to purchase a poster maker to support classroom instruction at Falling Creek Elementary School. Summary of Information: Supervisor Holland has requested the Board transfer $3,000 from the Dale District Improvement Funds to the School Board to purchase a poster maker to support classroom instruction at Falling Creek Elementary School. The poster maker will be used to create poster -sized visual aids and instructional materials. The County can give money to the School Board to purchase capital equipment to be used for public school programs. The poster maker will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the poster maker in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Alan M. Carmody Attachments: 0 Yes Title: Director, Budget and Management 0425:95632.1 No # 0003 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Chesterfield Co Public Schools Falling Creek organization) making this funding request? Elementary School 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are 4. Describe in detail the funding request and how the money, if approved, will be spent. Chesterfield Co. Public School ? 1 $2995.00 S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department To purchase a poster maker to support classroom instruction. M none 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of None the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation I Drop-down - corporation Is the organization non-profit? Drop -Down - non-profit 0 G 0 0 i Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For internal Use Date Received: _ i " i District: Form: Updated 2/7/2013 Yes - tax-exempt 4800 Hopkins Rd. North Chesterfield Va. 23234 - address 804-743-3630 - phone 804 275-9269 -fox Pamela Johnson@ccpsnet.net - email of jAppljcont Principal — Title �_- if signing on behalf of organization Pamela Johnson -printed name Pa M 11-12-15 - date O(& =-- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 _ E AGENDA !'7kCiM�4'r Meeting Date: December 16, 2015 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were Administrator: 1. Contract Number: 96-0196 Project Name: Roxshire Section 15 executed by the County Location: 1800 Thornleigh Road Developer: Portico Classic Homes Contractor: RDS Utilities, LC Contract Amount: Water Improvements - $ 13,462.00 Wastewater Improvements - $ 15,653.00 District: Midlothian Preparer: Michael A. Nannery, P. E. Attachments: F-1 Yes No Title: Assistant Director of Utilities 4 o(DG&` ) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued 2. Contract Number: 14-0174 Project Name: Centerpointe Crossing Section 3 Location: 1720 Brandermill Parkway Developer: Centerpointe Crossing, LLC Contractor: Piedmont Construction Company Inc. Page 2 of 2 Contract Amount: Water Improvements - $ 67,250.00 Waste Water Improvements - $ 107,350.00 District: Clover Hill 3. Contract Number: 15-0014 Project Name: Bellshire Location: 500 Courthouse Road Developer: Finer Homes Incorporated Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - $ 121,600.00 Wastewater Improvements - $ 173,800.00 District: Clover Hill 000038 CHESTERFIELD COUNTY ,oC BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 16, 2015 Item Number: 9.B. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Steqmaier Title: County Administrator Attachments: 0 Yes ❑ No 4 CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances 12/16/2015 % of General Fund Fiscal Year Budgeted Expenditures 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1% 2015 $57,248,000 8.1% 2016 $58,668,400 8.1% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 12/16/2015 Board Meeting Date Description Amount Balance 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 FOR FISCAL YEAR 2013 BEGINNING JULY 1, 2012 Additional funding for Bon Air Library renovation project (43,000) 3/28/2012 FY2013 Budget Addition 13,905,000 17,394,080 3/28/2012 FY2013 Capital Projects (13,199,300) 4,194,780 1/22/2013 Return funds from completed projects 368,699 4,563,479 3/15/2013 Return funds from completed projects 171,301 4,734,780 6/19/2013 Return funds from completed projects 8,358 4,743,137 6/30/2013 Return funds from completed projects 343,260 5,086,397 FOR FISCAL YEAR 2014 BEGINNING JULY 1, 2013 4/10/2013 FY2014 Budget Addition 15,590,000 20,676,397 4/10/2013 FY2014 Capital Projects (14,695,500) 5,980,897 10/23/2013 Additional funding for Bon Air Library renovation project (43,000) 5,937,897 FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 3/27/2015 Return funds from completed projects 20,865 7,315,062 4/7/2015 Return funds from completed projects 18,333 7,333,395 5/29/2015 Return funds from completed projects 523 7,333,918 6/10/2015 Return funds from completed projects 4,573 7,338,491 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 12/16/2015 Board Meeting Date Description Amount Balance 6/30/2015 Return funds from completed projects 10,359 7,348,850 4/15/2015 FY2016 Budget Addition 4/15/2015 FY2016 Capital Projects *Pending outcome of audit results 24,488,500 (23,886,000) 31,837,350 * 7,951,350 0002 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS 12/16/2015 District Maximum Carry Over from Prior Years FY2015 Appropriation Funds Used Year to Date Items on 12/16 Agenda Balance Pending Board Approval Bermuda $32,053 $33,500 $13,930 $0 $51,623 Clover Hill 34,003 33,500 7,043 0 60,460 Dale 37,500 33,500 140 3,000 67,860 Matoaca 26,913 33,500 7,462 0 52,951 Midlothian 37,500 33,500 140 10,000 60,860 County Wide 0 0 0 0 0 *Pending Outcome of Audit Results ()x'`03 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Prepared by Accounting Department November 30, 2015 Outstanding Date Original Date Balance Began Description Amount Ends 11/30/2015 04/99 Public Facility Lease — Juvenile Courts Project $ 16,100,000 01/20 $ 4,110,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 310,000 03/04 Certificates of Participation* — Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/15 - 10/04 Cloverleaf Mall Redevelopment Project** 16,596,199 12/15 7,484,947 12/04 Energy Improvements at County Facilities 1,519,567 12/17 424,086 05/05 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 940,000 05/06 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 3,520,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 12,885,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping•, Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 18,065,000 9/14 Dell Financial/Chromebooks 4,146,000 01/17 1,247,748 *Partially Refinanced 06/12 **Amended and restated 12/14 TOTAL APPROVED AND EXECUTED 134,861,766 48,986,781 PENDING EXECUTION Approved Description Amount None 0,0054 December 16, 2015 Speakers List Afternoon Session 1. Nancy B arta 2. George Beadles 3. Albert J. Meyer, 9 5. Dear Mr. Chairman, Mr. Vice Chairman and members of the Board. My name is Nancy Barta and I am the owner of Richmond Towing based in Chesterfield County. I am one of only five women owned Heavy Duty Wrecker Companies in the Commonwealth. When opening my new business I knew that as a Heavy Duty Tower it was critical that I gain access to the towing rotational list within Chesterfield county. Which as well the State police also follow that rotational list. When I was ule to gain a towing contract in June of 2013 after having my business license for 1 year in Chesterfield county, I contacted the person in charge of the towing board and was told there was a waiting list. What I discovered was the waiting list had not be updated since 2005 and that some of the companies on the list were out of business and not even located in within the county. I first reached out to my Board of Supervisor member for her help. I received no help. not even a phone call. I then turned back to the Towing Advisory Board for help. A Board who has never had a Black Citizen or a Women owned business appointed to it. Again, no offer to help me, ,ag a contract would make me a competitor witly members of the Towing Board. tUAa,: W;,W, t-� Gq -PK- I then came before this Board in November 2013 asking for help in having my company placed under a towing contract with the County Police Department. You listened and stated that you would be in touch. Its been two years and I have heard nothing and received no help from this Board. Not even a phone call. then turned to the County administrators office in December of 2014. Again asking for his help. He listened to what I had to say in regards to my plans and my goals e -my Qr 111� business, but yet again I never heard anything back from him or the County Attornerys office which joined in on the meeting. It is my greatest hope that this is not how you treat all SWaM businesses that create jobs and pay taxes in your County. I was informed several times that there were no slots available on the current towing contract list. By the means of a FOIA request, I found that many of the companies being used by the County were not under contract and that many of the towing contracts had never been signed by the County or were missing documents required by the County to be under contract. I hired a consulting company to meet with the Police Department which they did in September. In that meeting the representatives of Chief Dupuis promised they would answer my question as soon as they discussed my concerns with the Chief. Its been almost four months and I have heard nothing from the Chiefs office. Chesterfield continues its practices of silence. In short, when I requested help from this Board over two years ago, there were slots available on the towing list as many companies were out of compliance with the County's own towing policies and contract requirements. I have always been under the impression that it is the function of elected officials and the County agencies that work for them to help the citizens and to help businesses increase economic growth in the County. If the Board of Supervisors would have helped my company, you would have discovered that your Towing Board has created a process for membership that discriminates against Women owned businesses. If this Board would have helped my company, you would have discovered that your towing policies are not being followed which has greatly decreased the safety of the traveling public. As I continue to ask questions of County agencies concerning the towing industry in Chesterfield, the more it becomes clear to me that the County simply wants to cover up its mistakes of the past instead of solving them. Working together in an open and transparent partnership, Chesterfield County can help Women owned and minority companies prosper. Working in the dark and ignoring obvious problems, the Board of Supervisors will continue to hurt businesses like mine. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2015 Item Number: 14.A. Subiect: Recognition of Planning Commission Members for Their Outstanding Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Request: Mr. Warren, Mr. Gecker and Ms. Jaeckle request that the Board recognize the Planning Commissioner members who are completing their terms. Summary of Information: Bermuda District Planning Commissioner Dale Patton has served for four years from January 2012 through December 2015. Clover Hill District Planning Commissioner Russell J. Gulley has served for 24 years from January 1992 through December 2015. Dale District Planning Commissioner Dr. William P. Brown has served for eight years from January 2008 through December 2015. Midlothian District Planning Commissioner Reuben J. Waller, Jr. has served for eight years from January 2008 through December 2015. Preparer: Janice Blakley Title: Clerk to Board of Supervisors Attachments: 0 Yes F-1No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 16, 2015 Item Number: 14.8. Subiect: Resolution Recognizing Mr. Cameron Robert Harrah Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Cameron Robert Harrah, Troop 2877, sponsored by Chester Presbyterian Church, upon attaining the rank of Eagle Scout. Mr. Harrah is a Bermuda District resident, and he will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board F-1 No 0009 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Cameron Robert Harrah, Troop 2877, sponsored by Chester Presbyterian Church has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Cameron has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 16th day of December 2015, publicly recognizes Mr. Cameron Robert Harrah, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. CAESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2015 Item Number: 14.C. Subiect: Resolution Recognizing The Honorable Daniel A. Gecker for His Exemplary Service as a Member of the Chesterfield County Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The attached resolution recognizes Mr. Gecker for 20 years of exemplary service to Chesterfield County, including eight years as a member of the Chesterfield County Board of Supervisors, representing the Midlothian magisterial district. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board F No 4 0G0058 RECOGNIZING THE HONORABLE DANIEL A. GECKER FOR HIS EXEMPLARY SERVICE TO CHESTERFIELD COUNTY WHEREAS, Mr. Daniel A. Gecker was first elected to the Chesterfield County Board of Supervisors in 2007, representing the Midlothian magisterial district; and WHEREAS, Mr. Gecker was re-elected in 2011 and has served honorably for eight years, providing his constituents and all the residents of Chesterfield County with public service marked by integrity and commitment; and WHEREAS, during his two terms of service, Mr. Gecker was elected by his peers to serve as Chairman of the Board of Supervisors in 2010, and again in 2012; and WHEREAS, prior to being elected to the Board of Supervisors, Mr. Gecker served as the Midlothian District representative on the Chesterfield Planning Commission for eight years; and WHEREAS, prior to serving on the Planning Commission, Mr. Gecker represented the Midlothian District as a member of the Committee on the Future and was instrumental in the creation of the committee's "Youth Development" report; and WHEREAS, Mr. Gecker's leadership and insight have significantly contributed to steady, noteworthy improvement in Chesterfield County's quality of life and stature as a nationally -recognized leader among local governments; and WHEREAS, Mr. Gecker has also lent his talents to serve on the Capital Region Airport Commission; the Richmond Regional Planning District Commission; the Richmond Regional Transportation Planning Organization; the Greater Richmond Partnership; and the Maymont Foundation; and WHEREAS, Mr. Gecker demonstrated leadership in managing the county's financial resources through his continuous service on the county's Budget and Audit Committee, and during his tenure, Chesterfield County has successfully maintained its AAA bond rating from all three rating agencies, having recently been noted by Standard and Poor's as having a better credit than the U.S. government; and WHEREAS, since Mr. Gecker's election in 2007, Chesterfield's population has increased by 25,000, and the number of students has increased by 500; and WHEREAS, Mr. Gecker was instrumental in equalizing Chesterfield County's membership in the Richmond Metropolitan Transportation Authority; renovating the Bon Air Library; developing a Sports Tourism Plan through the county's partnership with Richmond Sports Backers; partnering with local businesses for the Midlothian Initiative to Revitalize Rights of Way (MIRR) landscaping project; initiat n ar- successful bond referendum in 2013 approved by the voters for $304 million in school renovations and $49 million in public safety and emergency communications needs; redeveloping Cloverleaf Mall to the vibrant Stonebridge development; successfully adopting a new Comprehensive Plan for the county that will guide its future growth and development while maintaining a high quality of life for residents and businesses; and most recently, adopting a Bon Air Special Area Plan, providing a roadmap for the future development of Bon Air; and WHEREAS, Mr. Gecker was instrumental in effecting significant transportation improvements in the county, including the Interstate 295/Meadowville Interchange, Powhite Parkway, Woolridge Road, Robious Road, and Midlothian Turnpike, among others; and WHEREAS, Mr. Gecker's commitment to youth sports and fiscal responsibility was a driving force in acquiring the use of nine state of the art artificial turf fields for county youths at River City Sportsplex; and WHEREAS, Mr. Gecker was instrumental in advancing revitalization of aging school infrastructure through the 2013 bond referendum; and WHEREAS, Mr. Gecker supported the Neighborhood Enhancement Property Maintenance Program creating vitality, community pride and sustainability for neighborhoods; and WHEREAS, during Mr. Gecker's tenure, the county has announced 87 new economic development projects and more than $3,106,815,000 in investment, as well as 7,924 new jobs, and he is concluding his service on the Board of Supervisors during the year when the Chinese firm Tranlin, Inc. broke ground on its first U.S. operation, a $2 billion advanced manufacturing facility that will generate more than 2,000 new jobs and is the largest commercial investment to date in Chesterfield County; and WHEREAS, Mr. Gecker's insight, leadership and many talents will be missed, but long will be remembered by the Board of Supervisors and the residents of Chesterfield County, Virginia. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 16th day of December 2015, publicly recognizes The Honorable Daniel A. Gecker, and extends sincerest appreciation for 20 years of exemplary public service and best wishes for his future endeavors. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Gecker and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. PC 01 LI_CO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 16, 2015 Item Number: 14.D. Subject: Resolution Recognizing The Honorable Arthur S. Warren Upon His Retirement and for His Exemplary Service as a Member of the Chesterfield County Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The attached resolution recognizes Mr. Warren for 24 years of exemplary service as a member of the Chesterfield County Board of Supervisors, representing the Clover Hill magisterial district. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board 1-1 No 4 ctl G -L -1i 0 1 RECOGNIZING THE HONORABLE ARTHUR S. WARREN UPON HIS RETIREMENT AND FOR HIS EXEMPLARY SERVICE AS A MEMBER OF THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS WHEREAS, Mr. Arthur S. Warren was first elected to the Chesterfield County Board of Supervisors in 1991, representing the Clover Hill magisterial district; and WHEREAS, Mr. Warren has served honorably for 24 years, providing his constituents and all the residents of Chesterfield County with public service marked by integrity and commitment; and WHEREAS, Mr. Warren has served six terms, and has been elected by his peers seven times to serve as Chairman of the Board of Supervisors; and WHEREAS, Mr. Warren is the longest serving board member since Mr. Ervin Horner was first elected to the Board of Supervisors in the 19401s, and in November 2007, he was the only member of the board to be returned to office; and WHEREAS, prior to being elected to the Board of Supervisors, Mr. Warren served on the Chesterfield Planning Commission for four years; and WHEREAS, Mr. Warren's leadership and insight have significantly contributed to steady, noteworthy improvement in Chesterfield County's quality of life and stature as a nationally -recognized leader among local governments; and WHEREAS, while serving as Chairman of the Central Virginia Legislative Coalition, which represented 14 local governments in central and southside Virginia, Mr. Warren distinguished himself as Moderator for the 1994 Richmond Forum program featuring then President George H. W. Bush; and WHEREAS, during his first term on the Board of Supervisors, Mr. Warren served as Chairman of the Central Virginia Regional Caucus, and he was named by the Richmond Times -Dispatch as "one of a new guard of leaders making a difference in Central Virginia"; and WHEREAS, Mr. Warren has also lent his talents to serve on the Capital Region Airport Commission; the Richmond Regional Planning District Commission; the Crater Planning District Commission; the Richmond Regional Transportation Planning Organization; the Greater Richmond Partnership; the Richmond Metropolitan Convention and Visitors Bureau (now known as Richmond Region Tourism); the Maymont Foundation Board; the Virginia Association of Counties Board of Directors; and the Virginia Coalition of High Growth Communities, including serving as Chairman of many of these organizations, and he co-chaired two Chamber of Commerce inner-city tours of private sector and elected officials; and WHEREAS, since 1991, the county's real estate tax rate has been reduced from $1.09 to 96 cents per $100 of assessed value; and WHEREAS, during Mr. Warren's tenure, Chesterfield County successfully obtained a triple AAA bond rating from all three rating agencies in 1997, resulting in the county addressing three bond referenda approved by the voters of more than $920 million in bond projects and capital needs, including 20 new and renovated school projects; seven fire stations and many police precincts; and WHEREAS, since 1991, Chesterfield's population has increased by 120,000; the number of students has increased by 15,000; and the county has been recognized six times since 2005 as "one of America's Promise 100 Best Communities for Young People"; and WHEREAS, during Mr. Warren's tenure, the county opened eight new fire stations; 21 new parks; and four new libraries; and also added 218 police positions to maintain the outstanding quality of life for its increasing population; and WHEREAS, Mr. Warren was instrumental in the county establishing the Health Center Commission to operate the Lucy Corr Nursing Home; preventing toll increases on the Powhite Parkway; implementing the Fire and Emergency Medical Services Revenue Recovery Program; successfully consolidating the School Grounds Maintenance Program; adopting a Watershed Management Plan for the Swift Creek Reservoir; reducing Business Professional Occupational License (BPOL) taxes on county businesses; and successfully adopting a new Comprehensive Plan for the county that will guide its future growth and development while maintaining a high quality of life for residents and businesses; and WHEREAS, Mr. Warren was instrumental in effecting significant transportation improvements in the county, including Route 288 North, Chippenham Parkway, Interstate 295/Meadowville Interchange, Powhite Parkway, Hull Street Road, Courthouse Road, Genito Road and Woolridge Road, among others; and WHEREAS, Mr. Warren tirelessly supported the efforts for removal of the unsafe blighted Brandermill Inn structure to allow for new and improved redevelopment; and WHEREAS, during Mr. Warren's tenure, the county has announced 379 new economic development projects and more than $5,516,632,000 in investment, as well as 25,014 new jobs, and he is concluding his service on the Board of Supervisors during the year when the Chinese firm Tranlin, Inc. broke ground on its first U.S. operation, a $2 billion advanced manufacturing facility that will generate more than 2,000 new jobs and is the largest commercial investment to date in Chesterfield County; and WHEREAS, Mr. Warren's insight, leadership and many talents will be missed, but long will be remembered by the Board of Supervisors and the residents of Chesterfield County, Virginia. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 16th day of December 2015, publicly recognizes The Honorable Arthur S. Warren, and extends sincerest appreciation for a noteworthy career in public service and best wishes for many more years of good health and happiness in his retirement. 0 December 16, 2015 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Bob Olsen 3. 4. 5. Evening Session #2 (End .of the Evening Agenda) IN 2. 3. 0 5. - 1749 BGTN� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 16, 2015 Item Number: 17.A. Subject: Public Hearing to Consider the Real Estate Tax Exemption Request of Chesterfield Alternatives, Inc. County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider the real estate tax exemption request of Chesterfield Alternatives, Inc. Summary of Information: Under Virginia law, real and personal property used for benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year, Chesterfield Alternatives, Inc ("CAI") a benevolent, non-profit organization has requested a tax exemption for a five -acre parcel (Parcel No. 793616827800000) located at 19801 Woodpecker Road. A map of the parcel is attached. The property is owned by the County, but is under contract to be transferred to CAI. Staff anticipates that title will transfer in the next few days, likely before the December 16 Board meeting and certainly before the end of the year. The County has used the property as a group home for adults with intellectual disabilities, and CAI will continue to use it in the same way. Preparer: Jeffrey L. Mincks Title: County Attorney 0505:95384.3(95472.1) Attachments: 0 Yes FINo # It) 01 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The home is licensed by the Virginia Department of Behavioral Health and Developmental Services. Since the property has been owned by the County for a number of years, there are no taxes being paid on it. However, the parcel is assessed at $462,700, which, if the property were not exempt, would lead to an annual real estate tax of $4,441.92. This is below the $5,000 maximum amount permitted by the Board's policy. If the Board approves this exemption, the ordinance will provide for the exemption to be capped at the $5,000 limit, in accordance with Board policy. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with CAI's status as a benevolent, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. 0505:95384.3(95472.1) 010106 CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. CAI is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. CAI does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of CAI is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of CAI inures to the benef it of any individual; 5. CAI provides services for the common good of the public; and 6. CAI does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:95384.2 'VICINITY SKETCH V7- 17 ........if ..... ....... PIN: 793 616 8278 00000 19801', Woodpecker Road ------------- ................. Chesterfield aunty Right Df W sy Dffice P Otto be r 2'8, 2016 �RCl��rottb �zttre��iz��c�j Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 09, 2015 Date Category Description Ad Size 'Total Cost 12115/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 20 L 110.00 TAKE NOTICE Take notice Ihat the Board of Supervisors of Chesterfield County, Vir• ginia, at an adjourned meetog on December 16,2015, at 6;30 p,m, in the Publisher of the County Public Meeting Room at the Chesterfield Administration Build. ing,Rt. 10and Lori Road, Chesterfield, Virginia will hold a public hearing Richmond Times -Dispatch where persons may appear and present lheirvius concerning; The adoption of an ordinance granting a real estate tax exemption for Chesterfield Alternatives, Inc. This organMon is seeking a tax This iso#o�certi that the attached TAKE NOTICE Take notice t was �' exemption ona5-acre parcel (Parcel No, 793616827800000),located '_ idl lishe'&by fie Richmond Times -Dispatch, Inc. in the City of at19801WoodpeckerRoad, which has anassessed due of$462,7110, leading to an annual tax of approximately $4,441.92 Richmond, State of Virginia, on the following dates: If further information is desired, please contact the County Attorney's Office at 748.1491, between the hours of 8,30 am. to 500 p,m., Monday 12/09/2015 through friday. The hearin is held at a public facility designed to be accessible to per- sonswlthlsabllltles. Any persons with questions on the accessibility of the facility or need for reasonable accommodatons should contact The First insertion being given ... 12/09/2015 Janice Blakley, Clerk to the Board, at 748.1200. Persons needing inter• preter services for the deaf must notify the Clerk to the Board no later Newspaper reference: 0000241785 than friday, December 11, 2015, Sworn to and subscribed before me this N tary Public Supervisor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU AN ORDINANCE TO DESIGNATE REAL PROPERTY OWNED BY CHESTERFIELD ALTERNATIVES, INC. TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by a non-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from Chesterfield Alternatives, Inc. to consider granting it a tax exemption for a specific piece of real property owned by it in Chesterfield County and described as County Property Tax Parcel ID No. 793616827800000; and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that Chesterfield Alternatives, Inc. meets the requirement for the real property tax exemption that it has requested by reason of its being a non- profit organization which uses the real property for which it is requesting the exemption for benevolent purposes. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. Chesterfield Alternatives, Inc. is hereby designated a benevolent, non-profit organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The Real Property is used by Chesterfield Alternatives, Inc. exclusively for benevolent purposes on a non-profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation up to a maximum amount of $5,000. This exemption shall be contingent on the continued use of the Real Property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This Real Property tax exemption shall be effective as of January 1, 2016. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the office of the real estate assessor. 5. This ordinance shall be in effect immediately upon its adoption. 0505:95472.1 o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 -AGENDA 1749 Lj�yA Meeting Date: December 16, 2015 Item Number: 17.8. Subiect: Public Hearing to Consider an Amendment to the County Code Related to Fees for Deferral of a Public Hearing/Meeting and Sign Permits County Administrator's Comments: County Administrator: —�y Board Action Requeste Following a public hearing, adopt the attached ordinance amendment. Summary of Information: Following a public hearing on November 17, 2015, the Planning Commission by unanimous vote recommended approval on the attached ordinance amendment. Fees for Case Deferral of Public Hearing/Meeting. State law limits the time that the Planning Commission or Board of Supervisors may defer a case on their own motion. Applicants may, however, consent to a deferral and not affect the time period that either the body has to act on a case. Applicants "consenting" to a deferral are currently required to pay the same fee as if "requesting" a deferral. Staff was directed to prepare an ordinance amendment to delete the fee for applicants "consenting" to a deferral. In many instances, deferrals are requested to resolve community and county concerns. This amendment allows an applicant to consent to a deferral, indicating their willingness to improve a case by addressing concerns, without incurring a fee. Each deferral costs the county staff time and on average $63 per month in advertising costs. Additionally, the county is forgoing $1,000 per first deferral or $2,000 for subsequent deferrals in fee revenue. Preparer: Kirkland A. Turner Title: Director of Planning Preparer: Allan Carmody Title: Director of Budget and Management Attachments: Yes F-1No 4 0001io �oG CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 A z7 1789 AGENDA Summary of Information (Continued) Fees for Sign Permits. When the recent comprehensive sign amendments were adopted, sign permit fees were repealed. The prior ordinance required a fee for a sign in excess of 8 square feet, $200 for a permanent sign and $150 for a limited duration sign. The prior amendment had suggested sign permit fees of $200 for any sign in excess of 8 square feet and $50 for all other signs. The Board expressed concern that fees would be required for some signs that had not been required before. Therefore, the Board did not adopt the fee proposal, directed staff to study permit fees and bring forward a future amendment. The current proposed amendment would require a $200 fee for any sign in excess of 8 square feet excluding limited duration signs and not require a fee for all other signs. By excluding limited duration sign fees, the county will forgo the revenue previously collected for limited duration signs. AN ORDINANCE TO AMEND ThIE CODE OF THE COUNTY OF CHESTERFIELD 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-41AND 19.1-272 OF THE ZONING ORDINANCE RELATING TO PUBLIC HEARING/MEETING DEFERRAL FEES AND SIGN PERMIT REQUIREMENTS AND RELATED FEE. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-41 and 19.1-272 of the Code of the County of Chester reld, 1997, as amended, are amended and re-enacted, to read as follows: The fees shown in Tables 19.1-41.A., B. and C. shall be submitted in conjunction with the specified application or request, provided, however, fees for a single application shall not exceed $75,000. Fees shall be waived for any County department or agency excluding the Chesterfield County Airport, Utilities Department and Public Schools. Except where otherwise stated, each application shall be limited to either a single lot, a combination of lots provided the lots are contiguous to each other, or any combination of lots which were the subject of the same condition of a zoning approval. Acreage fees shall be prorated on any portion in excess of each whole acre. 1928:95415.1 10('111GIL122 Notes for Table 14.1-41.A. [1] For any office, commercial or industrial use within an enterprise zone, enterprise subzone or technology zone as designated by the county code, an application fee shall not be required provided the director of planning determines that the request is in compliance with the comprehensive plan. [2] One application may be made for any combination of the requests footnoted as [2]. The fee for any combination of these requests shall not be cumulative, rather the fee shall be based upon the category having the highest fee. 1928:95415.1 1MMM1MMZZ=- Application Type Fee (in dollars) Rezoning 1400 plus 70 per acre in excess of 1 acrell][21 Communication Tower 7500 plus 100 per acre in excess of 1 acrep] Computer Controlled Variable Message 2100 plus 100 per acre in excess of 1 acre Electronic (EMC) Sign Conditional Use Landfill, Quarry, Mine or Borrow Pit 7500 plus 100 per acre in excess of 1 acre [21 or Adult Business 7500 plus 100 per acre in excess of 1 acrer2l Conditional Use Planned Use Incidental to Principal Dwelling to 300 [2] Development include Family Day Care Home Recreational Facility and Grounds Primarily Serving Surrounding 300 [Zj Residential Community All Others 1400 plus 70 per acre in excess of 1 acren][21 Substantial Commiimcation Tower 7500 plus 100 per acre in excess of 1 acres`] Accord All Others 1400 plus 70 per acre in excess of 1 acre [21 Manufactured Home Permit 200 Single Family Dwelling or Accessory Resource Use to Single Family Dwelling 300 Protection Area Exception All Others 2300 Use Incidental to Principal Dwelling to include Family Day Care Home or 300121 Resource Protection Area Single Family Dwelling Amend Recreational Facility and Grounds Conditions of Primarily Serving Surrounding 300[21 Previously Residential Communis Approved Application Manufactured Home Permit 2.00 2000 for first 2 conditions All Others plus 1000 for each condition thereafter (includes condition of textual statement) [uL I Deferral Reauest by Applicant of /`....^ .n Planning 1000 for first deferral Commission or Board of Supervisors' Public plus 2000 for each deferral thereafterlr Hearing/Meeting Notes for Table 14.1-41.A. [1] For any office, commercial or industrial use within an enterprise zone, enterprise subzone or technology zone as designated by the county code, an application fee shall not be required provided the director of planning determines that the request is in compliance with the comprehensive plan. [2] One application may be made for any combination of the requests footnoted as [2]. The fee for any combination of these requests shall not be cumulative, rather the fee shall be based upon the category having the highest fee. 1928:95415.1 000 Notes for Table 19.141.0. [1] For any office, commercial or industrial use within an enterprise zone, enterprise subzonc or technology zone as designated by the county code, an application fee shall not be required. 000 A. Signs Requiring a Sign Permit. A sign permit shall be required for as sign, excluding bannefs imited duration signs originally built or enlarged to be in excess of 8 square feet, and for any enlargement, structural alteration or modification of these signs other than sign refacing. B. Signs Requiring a Plaimin2 Sign Permit. On a vacant lot, a lot occupied by a nonresidential use, property at the entrance to a residential community, or an 0, C and I property, a planning sign permit shall be obtained for any sign for which a sign permit is not required except for off- site signs outlined in Section 19.1-278.C.5. Applications shall not be submitted more than 30 days prior to the proposed display date. (2) That this ordinance shall becoine effective iinniediately upon adoption. 1928:954151 Application Type dollars) Fee (in d_71 7740perurnt Building Permit for New Single, Two Family or Townhouse Dwelling Planning 0 Sign Permit All others 9200 1400 Schematic or Overall Development Plan plus 70 per acre in excess of I acre Adjustuent/Amendment to Approved Schematic, Overall 700 per subrnittal Deve o anent Plan or Site Plan 1400 Initial Submittal plus 2 Revision Submittals plus 70 per acre in excess of I acre Site Plan Submittals Subsequent to First 3 Submittals 350 per submittal['] Appeal Planning Director's Decision on Site Plan 700 Plan Transfer to Electronic Format per Sec. 19.1-27.G. 130 Deferral Request kj,�Iican�t44wwof Planning Commission I 1000 for first deferral Hearing/Meeting plus 2000 for each deferral thereafterI11124 Notes for Table 19.141.0. [1] For any office, commercial or industrial use within an enterprise zone, enterprise subzonc or technology zone as designated by the county code, an application fee shall not be required. 000 A. Signs Requiring a Sign Permit. A sign permit shall be required for as sign, excluding bannefs imited duration signs originally built or enlarged to be in excess of 8 square feet, and for any enlargement, structural alteration or modification of these signs other than sign refacing. B. Signs Requiring a Plaimin2 Sign Permit. On a vacant lot, a lot occupied by a nonresidential use, property at the entrance to a residential community, or an 0, C and I property, a planning sign permit shall be obtained for any sign for which a sign permit is not required except for off- site signs outlined in Section 19.1-278.C.5. Applications shall not be submitted more than 30 days prior to the proposed display date. (2) That this ordinance shall becoine effective iinniediately upon adoption. 1928:954151 Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649=6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 09, 2015 Date Category Description Ad Size Total Cost 12/09/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 37 L 353.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vii ginia, at an adjourned meeting on December 16,203, at 6,30 p.m, in the County Public Meeting Room at the Chesterfield Administration Build. inngg, Rt 10 and Lori Road, Chesterfield, Virginia will hold a public hearing vdlere persons may appear and present their views concerning; An ordinance to amend the Cade of the County of Chesterfield, 1991, as amended, by amending and reenacting Sections 191.41 and 19.1.212 related to signs and deferral fees. Among other things, the feet, and for modifications thereto. In addition, the amendment would eliminate the requirement for applicant to pay deferral fee when consenting to a deferral of a public hearing/meeting initiated by Board of Supervisors or Planning Commission A copy of the proposed ordinance and information concerning documentation for the proposed fee levy increase and/or reduction are available for examination by public in the County Administrator's Office and the Clerkto the Board's Office (Room 59) at the lane B, Ramsey Administration Building, 9901 Lori Road, Chesterfield Virginia, for public examination between the hours of 830 a.m. and 52 pm of each regular business day. After the public hearing on ordinance amendments that involve fees, the Board of SI�ervisors may recommend changes in proposed amendments which could range from approving no change m current fees to approving f ee ct�nges.n accordarc s with prcPosed ordinance amendments cr anycambmation in between. The lel authontyfor enactment of fees leviesincreasesand/orreductionsincludesCoan Charterand Va, Code Sections 15,2.2241(A (9) & 151d28VA)(6), Except as described herein no other new increased or reduced fees are The hearing is held at a public facility designed to be accessible to per. sons with disabil0ies, Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Big ey, Clerk to the Board, at 148.1200. Persons needing infer• preter services for the deaf must notify the Clerk to the Board no later than friday, December 11, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/02, 12/09/2015 The First insertion being given ... 12/02/2015 Newspaper reference: 0000242550 Sworn to and subscribed before me this .1, pill�ll � •I 6mlaNPublic Supervisor KIMBERLY B HARRIS NOTARY PUBLIC C ornmonwa Ith of Virginia State of Virginia 356753 City of Richmond My Colnmission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU row CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2015 Item Number: 17.C. Subiect: Hold a Public Hearing to Consider the Proposed Complete Roads Policy County Administrator's Comments: County Administrator: Staff has provided a proposed Complete Roads Policy for the Board of Supervisors to discuss and consider. Summary of Information: As part of implementation of the 2012 Comprehensive Plan, a committee began work on a Bikeways & Trails Plan in January 2014. As part of their work, the attached proposed Complete Roads Policy was prepared for Board consideration. As a Board policy, the proposed policy was not routed through the Planning Commission. If the Board finds that the perspective of the Commission would be helpful, referring it to them remains an option. This public hearing was initially scheduled for the Board's November 18th meeting, but was rescheduled to this meeting after other scheduled hearings ran past midnight. Preparer: David J. Pritchard Title: Special Projects Manager Attachments: 0 Yes F-1No Chesterfield County Complete Roads Policy I. PURPOSE The Complete Roads Policy ("Policy") provides the framework through which Chesterfield County ("County") will accommodate all roadway users to achieve a safe, effective, and multimodal transportation network. A Complete Road is a road/street facility that is planned, designed, constructed, and operated to accommodate roadway users of all ages and abilities, including pedestrians, bicyclists, transit passengers, and motorists. It can provide the following benefits for residents of the County: improving safety, enhancing the quality of life, supporting healthy lifestyles, strengthening communities, offering more transportation choices, reducing congestion, enhancing tourism and economic growth, and reducing fuel consumption and pollution. This Policy shall apply to County infrastructure improvement projects as well as private land development projects. II. IMPLEMENTATION Given the County's geographic diversity, a flexible approach is essential to balance the needs of all roadway users. The County will implement the Policy so the character of the project, values of the community, and needs of roadway users are considered. Implementation of this policy will not look the same across the County's various environments, communities, and developments. Design standards established by the Virginia Department of Transportation (VDOT) and bicycle and pedestrian facility types identified in the Comprehensive Plan should be followed in the planning, design, and construction of new and existing roadways. All roadway improvements will: • Consider the local community and stakeholders, • Consider the function of the road, • Consider innovative and non-traditional design options, • Assess the current and future needs of all types of roadway users, • Consider the recommendations and guidelines of the Comprehensive Plan, • Conduct a review of existing system plans to identify Complete Roads opportunities, • Consider existing and planned improvements in adjacent jurisdictions. III. APPLICATION The County shall approach each public infrastructure project and land development proposals as an opportunity to create safer, more accessible roadways for all users. In coordination with VDOT, the County will work to support a Complete Roads approach with road construction projects. Furthermore, when new, or renovations to existing, public facilities such as schools, parks, libraries and fire stations are being considered, Complete Roads principles should be utilized. When private development provides such Complete Roads improvements outside of the right-of-way width recommended by the Thoroughfare Plan, the Planning Department should, to the extent that is practical and possible as provided by ordinance, consider reducing or waiving setback requirements or other development standards to minimize the extra impact of such improvements. Complete Roads projects should incorporate appropriate signage to clearly identify elements, network connections and routing information. IV. EXCEPTIONS Complete Road accommodations should be considered except when one or more of the following conditions exist: • Scarcity of population, travel, and attractors, both existing and future, indicate an absence of need for such accommodations • Environmental or social impacts outweigh the need for these accommodations • Total cost of constructing and/or maintaining the accommodation, including potential right-of- way acquisition, would be excessively disproportionate to the need for the accommodation • Purpose and scope of the specific project do not facilitate the provision of such accommodations • Accommodations are prohibited by state or federal laws Richwoub 07znres-3310patch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD,.VA 23832 Account Number 3005440 Date December 09, 2015 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• ginia, at an adjourned meeting on Wednesday, December 16, 2015, at 6;30 p.m, in the County Public Medrig Room at the Chesterfield Admin. fstrition Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public.headng where persons may appear and present their views concemmg The proposed Complete Roads Policy, which will provide the framework through which Chesterfield Countywill accommodate all roadway users to achieve asafe, effective and multimodal transportation network, A copy of the proposed policy is available for examination by the public at the County Administrators Office (Roam 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield, Virginia during regular business hours, 8;11 i m, to 5;00 p.m, Monday through Friday. The hearing is held at a public facility designed to be accessible to per. sons with disabilities, Any persons with questions on the accessibility of the facilityy or the need for reasonable accommodations should con. tactlanice Blakley, Clerkto the Board, at 148.1200. Persons needing in. terpreter services for the deaf must notify the Clerk to the Board no lat• er than friday, December 11, 2015, Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/09/2015 The First insertion being given ... 12/09/2015 Newspaper reference: 0000243199 Sworn to and subscribed before me this Not ry Public Supervisor KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia State of Virginia 356753 City of Richmond My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Date Category Description Ad Size Total Cost 12/15/2015 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 21 L 114.50 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• ginia, at an adjourned meeting on Wednesday, December 16, 2015, at 6;30 p.m, in the County Public Medrig Room at the Chesterfield Admin. fstrition Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public.headng where persons may appear and present their views concemmg The proposed Complete Roads Policy, which will provide the framework through which Chesterfield Countywill accommodate all roadway users to achieve asafe, effective and multimodal transportation network, A copy of the proposed policy is available for examination by the public at the County Administrators Office (Roam 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield, Virginia during regular business hours, 8;11 i m, to 5;00 p.m, Monday through Friday. The hearing is held at a public facility designed to be accessible to per. sons with disabilities, Any persons with questions on the accessibility of the facilityy or the need for reasonable accommodations should con. tactlanice Blakley, Clerkto the Board, at 148.1200. Persons needing in. terpreter services for the deaf must notify the Clerk to the Board no lat• er than friday, December 11, 2015, Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/09/2015 The First insertion being given ... 12/09/2015 Newspaper reference: 0000243199 Sworn to and subscribed before me this Not ry Public Supervisor KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia State of Virginia 356753 City of Richmond My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 as- AGENDA ,- Meeting Date: December 16, 2015 Item Number: 17.D. Subject: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of 0.375 Acres of Land for the Fire and EMS Station 5 Replacement Site Along Winterfield Lane at Midlothian Turnbike County Administrator's Comments: County Administrator: Board Action Request d: Authorize the County Attorney to proceed with eminent domain for the acquisition of 0.375 acres of land for the Fire and EMS Station 5 Replacement Site along Winterfield Lane at Midlothian Turnpike and authorization to enter and take such property prior to eminent domain proceedings. Summary of Information: Staff has been negotiating for the acquisition of additional land and road right of way for the Fire and EMS Station 5 Replacement Site. On October 23, 2015, an offer of $12,805 was made to Larry L. and Lois S. Denison, Trustees, for 0.375 acres of land; a portion of PIN: 726 708 7575 00000, 13921 Winterfield Lane. This offer was rejected and a counteroffer made in the amount of $412,500. Staff feels this counteroffer is excessive and recommends proceeding with exercising eminent domain. The owner has been notified of this eminent domain request before the Board. If the county proceeds with eminent domain, a certificate of deposit will be filed with the court which will allow the county to immediately take possession of the property. Staff will continue to negotiate with the owners in an effort to reach a settlement after the certificate is filed. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FINo "VICINITY SKETCH PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of 0.375 Acres of Land for the Fire and EMS Station 5 Replacement Site 7, 'ounty of Chesteir'" -fie lid Hire and EMS Station 5 Rep ta ce m e, nt S ite .. . . .......... .... 0.,375 Acre of Land for Fire and EMS Station 5 Replacement Site 13921 Winterfield Lane Larry L. and Lois S. Denison, Trustees MAR CL N Chesterfield County Right of VVay Office w E rlovernber23, 2015 ("I v () I 19 X/lr-[KIITV QVw T( -"W CO N M3 2 O "M N n a Z C o z o co Cr-ki EL s �! "21O t.: w m N uy N •"f ^+t Q t�3 �."r x Z��e v . �Wc mow`° zozwa �� © US v z o a `c Qo w cok aaq� macz, 1tll ZP: v Z��oOQ0. �� Q4Z3Z�� Z QN rz O Z °� o w z rc � 4 ° � WGJ c Z Nn �e Q h, L Z4Uty vziecwi O 2ti `� f aro QN� 4 k W61 � �� w p o Uzyoo egzo 442q ¢ Oldu N W N avirorm ., if h H� of on°z,z �ci ryIr Ncr QU OvI4. Qi Z O rn O owwcnma�° �zw, Q C g h OOOOOvO0000 60LLZL o0ooO'O r6a ZZL Nld0 Nldo Ce6 N/d9 6eZ -De 7b [� 958 771 8 H p / S�7Nb�j� 00000s8 pp1� u, v xNini zo _Q a zlee IvIdD IA 0 cu LU OsV� r�tr4 d Z 10 so e �pt00 Uzzw� OtLOn �� p. p0 �o ~ co U�mZ � rn Lo 0 J ti. ..., •. � a •�O O �. � zoos j w h 3oN3d Ot14 O 2 02�pOat� X00�'v o e 1s °'�p�, O L6 ��O Li Opo j[,J s4zQe 00ov o � a�4ic`i ¢M�� , dry• i ,� W �n^� �'z �a �� 4,Q � NOVV �'3� Owe�Q � op �4P �<ov ��41UirZp�j ^� 'Q� ltc��ryOp � 2� WQ N �I 4°h�QQ �tioQN� ceCRN:z Q: C6 co �paezz QOwu1 O wZ0 J4 1 (11 G: -11 R.idimoub ;5Ymes-Novatclj Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date December 09, 2015 Date Category Description Ad Size Total Cost 12/15/2015 Meetings and Events TAKE NOTICE: That on December 16, 2015, at 6:30 p.m., or a: 2 x 18 L 101.00 TAXENOTICE Dat on December 1i Ali, it620pa, orassoorlthereallerasmay be heard, the Board of 5upeNso5 of Chesterfield County at its regular mNtiq place In the Public Meetiog Room of Chesterfield Cour, Vu• ginia,wd coeider theexer6se of eminent domain forte ac0tion of 035 aces of properly at M1119interlield Lane, PIN; 776 7087575 OR for fire ad EMS Station S Replacement Site and authorization to enter and take su�l proopperty prbr to emnerlt domain proceedinggs.I Information rquilingthepmposed property acquisitbn isonitn to Right of 1Vay Office m Chesterfield County, Virginia, and may be exam• ined by all mterested parties between tie hours of flit am, and 50 pm, Monday through fridayy, Meanrg Isheld at a phlhbc facil'dy designed to be accessible toper sons wlh disab0ities,Any persons wlthqudions onte anssibilily of the facilittyy or red for reasonable accommodations should contact Jan. ice B. N ley, ftlk to the Board, at 761100. R6% needing inter• preter services for the deaf must notify the Clerk to the Board no later tfen December 11, X115. Publisher of the Richmond Times—Dispatch This is to certify that the attached TAKE NOTICE: That on Dece was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/09/2015 The First insertion being given ... 12/09/2015 Newspaper reference: 0000248379 Sworn to and subscribed before me this Nota Public Supervisor State of Virginia City of Richmond My Commission expires -V 81PARRIS P.OTAP,Y PIIGLIG Gcm:no��'�-rvlt'.'i of Vh;;in:ra Conimissicn EXrires Jan 31. ?_017 THIS IS NOTA BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA �.,ktRGi4i�'.s• Meeting Date: December 16, 2015 Item Number: W.E. S u biect: PUBLIC HEARING: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Regue Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement for the Dominion Virginia Power undergrounding project at the Dutch Gap Conservation Area. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement for the Dominion Virginia Power undergrounding project at the Dutch Gap Conservation Area. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No # G a 'VICINITY SKETCH PUBLIC HEARING: Conveyance of an Easement to Virginia Electric and Power Company AN EAS F-71 Chesterfield County Department of Utilities I h�l -89 b.14 01 Q '11 3 \ | ; y7 . 02 } E@ \r% \ƒ� ƒ ( /a \k / 3! §\). b! (� w! r! (L£ « © ƒ \ 4 Z & c g J / § 3 \ c / \ \\ o \/y g ggy « w// » \ 3 / % \ \\\ g , c ! z ( ® \ Gj( ® 59}b \ �/o \ ( � '11 3 �RiChntlmt� �I1tte��i��Jfl�C� Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date December 09, 2015 Date Category Description Ad Size Total Cost 1211512015 Meetings and Events TAKE NOTICE: That on December 16, 2015, at 6:30 p.m. or a: 2 x 16 L 92.00 TW NOTICE ilialonDecember1�1015,itUpa, orassootf ieftrasmaybe heard, the Board of Supervisors of ftlerfield Couoly it it regular m9q ppace in the Public Meeting Room of Chesld idd Co.o% Vir• gnia,mllCcaislder�ecameyaoceofalSeasemeaflol5 WaEecUic andPowerCaopanyacross�unfy �opedyalSBCo><end�e8oad Infarmatioo regardmg�epropos�dcameyance I�oofilemlheRhtof l9ayOfficeinCheste<fieldCounty,Yrginiaaodmayheexaminelall irgeresled parties between the hmrn of E30 ars and 5.00 pm, Monday llYoughkMay, Thehean isheldatapub6c(acaiy deigned fo beaccessib� 10 pr. sore whh disi60ilies, My ns wdh ptln w fhe aomli% of thefacilityryorrN dforreasonableac�romodabonsshoutcontactlao ice B. 91q, CId to the Board, at 76111 PeNn needing Toter. prelerser o forthe deaf must notii kClcri to Board nolatef 1ha5Owhr103' Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE: That on Dece was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/09/2015 The First insertion being given ... 12/09/2015 Newspaper reference: 0000248382 Sworn to and subscribed before me this by v Notary ublic Supervisor ,'JOT' 'R'( pU2LiC �_;rrrrnorvrGr=itn of "�'irrir,ie State of Virginia City of Richmond ivly commission _xpires ,;x) 31 .'20"7 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of 2 z AGENDA Meeting Date: December 16, 2015 Item Number: 17.F. Subject: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of 0.086 Acres of Right of Way for a Right Turn Lane Along Midlothian Turnpike at Winterfield Road County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Attorney to proceed with eminent domain for the acquisition of 0.086 acres of right of way for a right turn lane along Midlothian Turnpike at Winterfield Road and authorization to enter and take such property prior to eminent domain proceedings. Summary of Information: Zoning case 035SNO316 required the construction of a separate right turn lane along Midlothian Turnpike at Winterfield Road. The developer, Midlothian Town Center Apartments, LLC, made reasonable efforts to acquire the right of way, but was unsuccessful and requested the County's assistance. On September 16, 2015, the Board authorized staff to aid Midlothian Town Center Apartments, LLC, in the acquisition of offsite right of way for a right turn lane along Midlothian Turnpike at Winterfield Road. On October 23, 2015, an offer of $21,700 was made to Minit Mart, L.L.C., for 0.086 acres of land; a portion of PIN: 726 708 3588 00000, 14008 Midlothian Turnpike. This offer was rejected and a counteroffer made in the amount of $99,000. This counteroffer was not accepted by the developer. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The owner has been notified of this eminent domain request before the Board. If the county proceeds with eminent domain, a certificate of deposit will be filed with the court which will allow the county to immediately enter and use the right of way. The developer has executed a contract agreeing to pay all costs of the acquisition. Staff will continue to negotiate with the owners in an effort to reach a settlement after the certificate is filed. Approval is recommended. ruOj "-- c PUBLIC HEARING: Con siderthe Exercise of Em in ent Dom ain for the Acquisition of 0.086 Acres of Right of Way for a Right Turn Lane Along Midlothian Turnpike at Winterfield Road N Chesterfield Go unty dight of VVay Off ice w November 23, 20-15, 1 Nin-.KS.33 tet ell f; J. z G a.� \\\ J 5 y e5 3'i 4c;y� 19 >xn r — � I- w fll } , A oI w h ti Q 1 i i i a l i 'p a � 4 () ;'71T Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date December 09, 2015 Date Category Description Ad Size Total Cost 12/15/2015 Meetings and Events TAKE NOTICE: That on December 16, 2015, at 6:30 p.m., or a: 2 x.19 L 105.50 TAKE NOTICE That on December 16,201�a1630psn,orassoon thereaheras may be heard, the Board of Supervisors of Cheslerfield County at it regular meetingpnceultheli licMeeting Room ofChesterfield County, Vir• Publisher of the gnia,wit consider the exercise of eminent domain fortheacgdAon of Richmond Times -Dispatch 0.0M acres of property at 14008 Midlothian Turnpike, PIN: 726 209 3588 00000, for the c0nstnictIon of a right tum lane along Midlothian Turn. pike atWirddeldRoad and autha'¢ationtoenter and take such prop+ This is to certify that the attached TAKE NOTICE: That on Dece was My prior to eminent domain proceedings, published by the Richmond Times -Dispatch, Inc. in the City of Information regarding the proposed property acquisition is onfiilenthe Richmond, State of Virginia, on the following dates: Right of 1Vay Office in Chesterfield County, Virginia, and may be exam• iced by all Interested parties behteen the hours of 8:30 in and 5:00 12/09/2015 pa, Monday through friday, Mead Is held al a pAtcfacdq designed to beaccessible to per- sonswithd�hilties. Any persons wit qu6tionsonthe aaMilhyof the facilittyy or need for reasonable aanma dalions should contact Jan. The First insertion being given ... 12/09/2015 ice B. 9alvey, Clerk to the Board, at 761200. Persons needing inter• preter services for the deaf must notify the Clerk to the Board no later Newspaper reference: 0000248378 than December 11, 2015. Sworn to and subscribed before me this el Y'e ;Zv 12 6' JL)I ) I Notary Public Supervisor State of Virginia City of Richmond My Commission expires K!MC-CRLY 0 HAri ;S' rviy Gon:.:,.s;;i'_�r. E::;;-;ii�;, !c�ri".. ^G•17 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY W% Y' W . BOARD OF SUPERVISORS Page 1 of 3 w ;,,g AGENDA Meeting Date: December 16, 2015 Item Number: 17.G. Subiect: Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Right -of -Way and Easements for the Newbys Bridge Road (Hagood Lane to Belmont Road) Reconstruction Project County Administrator's Comments: County Administrator: 01_ Board Action Regueste : Hold a public hearing and authorize the exercise of eminent domain for the acquisition of right-of-way and easements for the Newbys Bridge Road (Hagood Lane to Belmont Road) Reconstruction Project, including the filing of certificates of deposit, so that construction may begin prior to the commencement of eminent domain proceedings. Summary of Information: On October 24, 2012, the Board authorized staff to proceed with the Newbys Bridge Road (Hagood Lane to Belmont Road) Reconstruction Project, including acquisition of right-of-way and easements. The Board also authorized the advertisement of an eminent domain public hearing, if needed. The county's right-of-way acquisition consultant has been successful in acquiring right-of-way and easements from six (6) property owners. The county's consultant has been unable to reach agreement with three (3) property owners. The county's consultant has recommended eminent domain on two (2) properties in order to allow utility relocations to take place without further delay. Plan sheets showing the impacted areas and plats showing the proposed acquisitions are attached. (Continued on next page) Preparer: Jesse W. Smith Title: Director of Transportation Attachments: 0 Yes 7 No # C, (r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) Parcel 006: The property located at 6051 Newbys Bridge Road, GPIN 7566758193, is owned by Bernice C. Trammell and Hazel B. Cole (formerly George E. Cole who is now deceased). The county needs to acquire 16,101 square feet (0.3696 acre) in fee right-of-way, 8,791 square feet (0.2018 acre) in prescriptive right-of-way, 662 square feet (0.0152 acre) in permanent drainage easement, 16,869 square feet (0.3873 acre) in permanent utility (Dominion Virginia Power/Verizon) easements, and 656 square feet (0.0151 acre) in temporary construction easement. The county's consultant appraised the acquisition at $4,427. The county's consultant made an offer, based on the appraisal, to Mrs. Trammell on June 11, 2015 and Mrs. Cole on June 12, 2015. The county and the county's consultant have contacted Mrs. Trammell and Mrs. Cole numerous times since July 14, 2015 to discuss the acquisition; however, the property owners have never presented a counteroffer for the acquisition. Diligent efforts to obtain voluntary conveyance from the property owners have failed. Staff has sent notification to the owners of the eminent domain request before the Board. Parcel 008: The property located at 6041 Newbys Bridge Road, GPIN 7576760549, is owned by the heirs of Charles D. Cole: Bernice C. Trammell, Hazel B. Cole, John L. Cole, Bonnie Gail Cole Willis, Thomas K. Woodfin, Jr., Barbara W. Campbell, Marian W. Cress, Frank Woodfin, Kenneth W. Woodfin, Violet W. Carter, Naomi W. Montiel, and Joan W. Pallett. The county needs to acquire 22,082 square feet (0.5069 acre) in fee right-of- way, 10,618 square feet (0.2438 acre) in prescriptive right-of-way, and 13,872 square feet (0.3185 acre) in permanent utility (Dominion Virginia Power/Verizon) easements. The county's consultant appraised the acquisition at $4,568. Offer letters were mailed October 8, 2015, to all property owners. Additional attempts were made by the county's consultant to contact the property owners via certified mail on 11/4/15 and 11/16/15. At least eight of the above named property owners have received the certified letters; however, the county's consultant has only been contacted by three of the property owners. No counteroffer has been received from any property owner. Staff has sent notification to the owners of the eminent domain request before the Board. If the county proceeds with eminent domain, a certificate of deposit will be filed with the court, which will allow the county to immediately enter and use the right-of-way and easements so the project can proceed without delay. Sufficient funds are available in the budget to pay the anticipated condemnation costs. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (continued) Staff will continue to negotiate with the property owners in an attempt to reach a settlement after the certificate is filed, and, if requested, the owners will be paid the county's appraised value for the property prior to the condemnation hearing. Recommendation: Staff recommends that the Board authorize the exercise of eminent domain on the following parcels, including the filing of a certificate of deposit, for the acquisition of right-of-way and easements for the Newbys Bridge Road (Hagood Lane to Belmont Road) Reconstruction Project: 1. Bernice C. Trammell and George E. Cole, 6051 Newbys Bridge Road, GPIN 7566758193; and, 2. The heirs of Charles D. Cole, 6041 Newbys Bridge Road, GPIN 7576760549. District: Dale j (D Newhys Bridge Road (Hagood Ln to Belmont Rd) Reconstruction Projeo PARCEL 008 Heirs of Charles D. Cole 6041 Newbys Bridge Rd GPIN 7576760549 I/ %WCN, 3,IAI ZI, M Ld _j -J Ow wwn iLjL, Li Z 0x {,J UJ m 91/ 112 trU Vv t Oui b. Z/1 V) (if z 0 cr Uj LJ ta W rrY W 911 m 112 t Oui (if z 0 cr Uj LJ t REWBYS BRIDGE 1% (AAGOOD LN TO BELMONT RD) RECONSTRUCTION PROJECT PARCEL 006 TRAMMELL & COLE VERIZON EASEMENT PLAT EXHIBIT "A" - — - - — -- — -- — - - — - - — - - -- — — -- — ui�i-ysmRddQpb�5-: -Ro-ult —6479 - — --- — -- — -- — -- — - - — -- — -- — - - — -- — -- — -- — -- ---- — - — -- — -- — -- — __—__—_- — - — - - — - - — - - — - - — -- — -- ............ 'POP. VERIZON EASE, ....... . .. . 7PROP. PROPmVERiZON EASE. `2 f?1W Phlop.Rlw COUNTY: CHESTER -FIELD 10, Bernice C. Trammell PARCEL 006 EASEMENT EXHIBIT "A" TRAMMELL & COLE MAGISTERIAL DIST.: DALE PAOHBCC- I 4-269914-R TAX MAP NO.: 756 (C1D6 6051. NEWBY'S BRIDGE RD Bernice C. Trommell & Hozel Bowman Cole GRIN 756-675-8193 PROPERTY 11) #.: 756-675-8193 D.B. 1069 PG. 398 DEED BOOK: 1069 PAGE: 398 20 -/- Ac. CONTACT TEL. NO.: 0 100 200 Site Plan Reference: CDOT PROJECT 0649-020-R79 PHASE 11 ADDRESS 6051 NEWBYS BRIDGE ROAD VERIZON VIRGINIA LLC GRANTOR/OWNER. COUNTY: CHESTER -FIELD Bernice C. Trammell EASEMENT EXHIBIT "A" Hazel Bowman Cole ADDRESS: MAGISTERIAL DIST.: DALE DENOTES P/L AND/OR R/W TAX MAP NO.: 756 LIMITS OF RIGHT-OF-WAY 6051. NEWBY'S BRIDGE RD CHESTERFIELD PROPERTY 11) #.: 756-675-8193 E,A.: William Swann DEED BOOK: 1069 PAGE: 398 PHONE NO.: 804-772-4409 CONTACT TEL. NO.: VZ ROW NUMBER:. GRANTOR: SH I E -W I N -S PG I PAO] ICBCC- 14-269914-R BERNICE TRAMMELL GRSM 83321 A 4OF I CENTRAL OFFICE: TURNER GRANTOR: PLAT BOOK: 84136A ROUTE: 6 COLE GEORGE E & TRAMMELL B C COVER SHEET NUMBER: WORK ORDER 4': 4AOL5RQ TIEWBI S R.'A:DGE I -A-V (HAGOOD LN TO BELMONT RD) RECONSTRUCTION PROJECT PARCEL 006 TRAMMELL & COLE DOMINION VIRGINIA POWER EASEMENT PLAT im I L"1711 0 I 0 -Location of Boundary Lines of Right—of—Way VARIABLE in Width. Indicates Property Line is Right—of—Way Boundary in Width, M PARCEL 006 TRAMMELL & COLE Plat to Accompany Right—of—Way Agreement VIRGINIA FI,FCTRIC AND POWER C'OMPANY doing business as Dominion VirLyinia Powei- CH/UG u1siricl MIDLOTHIAN Distroc t—Tawns h p—Borough County—City State DALE CHESTERFIELD VA _Uffi c _e Plat Number CENTRAL 00-15-0141 imate Number Grid Number 7600049 L2243 3/16/2015 M. ALLEN gal 2y. UP oc ai� uj rsn rz/ 00, U 61 icy co rz/ 00, U 61 oll U TIEWBYS BRIDGE RD (HAGOOD LN TO BELMONT RD) RECONSTRUCTION PROJECT PARCEL 008 HEIRS OF CHARLES D. COLE VERIZON EASEMENT PLAT PROR VERIZON CASE 10, hlRofl� Rlw EXHIBI'l "A" PRO. VC RIZON E IlAofflwc- 14-269915-R PARCEL 008 HEIRS OF CHARLES D. COLE CHARLES G. COLE GFIN757 676,050 D, e 22.67 41) K, 07 2 87 A, 1- Rv—d} Site Plan Reference: CI)07'PROJI,("1'0649--020,'R79 P1 IA SE 11 ADDRESS 6041 NEWBYS BRIDGE.ROAD VERIZON VIRGINIA 111C, GRAN 'TORJOWNER, EASEMENT EXHIBIT"A" COLE CHARLES D DENOTES P/l, AND/OR R/W ADDRFSS; LIMITS OF RIGHT -OF WAY 6041 NEWBY'S BRIDGE RD CHESTERFIE'LD E.A.: William Swami PHON]"NO.: 804-772-4409 VZ ROW NUMBER: . PA011CBCC- 14-269914--li CENTRAL OFFICE: TURNER COVER SHEET NUMBER: CIONTACT"FEL, NO,: GRANTOR� COLE CHARLES 1) GRANTOR: 0 loo 200 COUNT'V: CHESTERFIE1,D MAGISTERIAL DIST.: DALE TAX MAP NO,: 757 PROPERTY ID IL: 71 7.676.0549 DEED BOOK: 149 PAG87 GRSM . --- , - N..- _.P(T I 5:3 I1 A 4 PLAT BOOK� 84B6A ROUTE6 WORK ORDEIR #: 4A0L5RQ w IY7 F1)_t,4EU1,`11_S-f PARCEL 008 HEIRS OF CHARLES D. COLE DOMINION VIRGINIA POWER EASEMENT PLAT 01 �N M M I Legend —Location of Boundary Lines of Right -of -Way VARIABLE in Width. it- Indicates Property Line is Right -of -Way Boundary in Width. N PARCEL 008 HEIRS OF CHARLES D. COLE Plot to Accompany Right—of—Way Agreement VIRUNIA ELECTRIC AND POWER COMPANY doing business as Dominion Virginia Power OH/UG uismci MIDLOTHIAN District -,row nship - Bo ro u g h County -City State DALE CHESTERFIELD VA Office Plat Number CENTRAL 00-15-0142 imate Number Grid Number 7600049 L2243 -D-aTe By 3/16/2015 M. ALLEN Alchwoub "limes-13zfiliatch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 09, 2015 Date Category Description Ad Size Total Cost 12/15/2015 Meetings and Events Take Notice Take notice that the Board of Supervisors of Chest 2 x 29 L 150.50 Take Notice Take notice that the Board of Supervisors of Chesterfield County, Vir. yinia at a regular scheduled meeting on December 1G 2015, at 6:30 p.m. in theCounty Public Meeting room at the Chesterfield Administration Building,.10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons affected may appear and present their views to consider. The exercise of eminent domain for the acquisition of fee simple across property at 6051 Newbys Reconstruction Project (Vi�inia Department of Trar�portation Number 0649-020-1179, RW201, C501) across property at 6041 Newbys Bridge Road, GPIN:7576760549, If further information is desired, please contact Mr. Steven Adams, Se. nior Engineer, at 7481037, between the hours of 8:30 am. and 5:00 p,m Monday through Friday. The hearing is held at a public facility designed to be accessible to per. sons with disabilities, Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Jan- ice B. Blakley, Clerk to the Board, at 748.1200. Persons needing inter- preter services for the deaf must notify the Clerk to the Board no later than December 11, 2015. Publisher of the Richmond Times -Dispatch This is to certify that the attached Take Notice Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/09/2015 The First insertion being given ... 12/09/2015 Newspaper reference: 0000247537 Sworn to and subscribed before me this NE11 7, NMI,/, M, � � � Notary Public Supervisor KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia State of Virginia 356753 City of Richmond My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 16, 2015 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors' organizational meeting to be held on January 13, 2016, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board No # 00,0140