2016-01-13 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
DOROTHY JAECKLE
BERMUDA DISTRICT
CHRISTOPHER M. WINSLOW
CLOVER HILL DISTRICT
JAMES M. HOLLAND
AGENDA
DALE DISTRICT
STEPHEN A. ELSWICK
MATOACA DISTRICT
LESLIE A. T. HALEY
MIDLOTHIAN DISTRICT
JAMES J.L. STEGMAIER
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: January 13, 2016 PUBLIC MEETING ROOM TIME:
PAGE
1.Organizational Meeting
A.Election of Chairman and Vice Chairman . . . . 1
B.Adoption of Procedures of the Board
of Supervisors Governing Meetings in 2016. . . 2
C. Setting of Regular Meeting Dates for 2016. . . 11
D. Consideration of Board Appointments. . . . . . 13
2. Approval of Minutes for December 16, 2015
3.County Administrator's Comments
A. County Administrator’s Report. . . . . . . . . 34
4. Board Member Reports
5. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
6. Resolutions
7. Work Sessions
8.Deferred Items
Board of Supervisors
Agenda
January 13, 2016
Page 2
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9. New Business
A. Consent Items
1. Adoption of Resolutions
a. Recognizing the Honorable Stephen A.
Elswick as 2015 Chairman of the Board of
Supervisors. . . . . . . . . . . . . . . . . . 38
b. Recognizing County Employees Upon Their
Retirement
1.Mr. Timothy D. Hazlett, Parks and
Recreation Department. . . . . . . . . . . 42
2. Mr. Terry L. Cheatham, Utilities
Department . . . . . . . . . . . . . . . . 45
3. Mr. Leonard J. McCreary, Utilities
Department . . . . . . . . . . . . . . . . 48
2. Authorize the Receipt and Appropriation of
2015 State Homeland Security Grant Funds
from the Department of Homeland Security . . . . . 50
3. Appropriation and Transfer of Funds and
Authorization to Proceed with the Harrowgate
Road (Curtis Street to Hyde Park Drive)
Sidewalk Project . . . . . . . . . . . . . . . . . 52
4. Approval of Subordination Agreement with
Virginia Electric and Power Company and the
Virginia Department of Transportation for
State Acceptance of Roads with Power Line
Encroachments Within the Right of Way. . . . . . . 56
5. State Road Acceptances . . . . . . . . . . . . . . 62
6. Adoption of Board of Supervisors Invocation/
Moment of Silence Policy . . . . . . . . . . . . . 65
7. Approval of Change Order Number Three for the
Matoaca Water Tank and Pump Station Project. . . . 67
8. Requests for Permission
a. From Michael Cousineau for a Proposed Privacy
Fence to Encroach Within a Sixteen-Foot
Drainage Easement Across Lot 6, Harrowgate
Meadows, Section 3 . . . . . . . . . . . . . . 68
b. From HHHunt Homes, L.C. for Concrete
Driveways to Encroach Within an Eight-Foot
Easement Across Various Lots in Wynwood at
Foxcreek, Section 1. . . . . . . . . . . . . . 71
Board of Supervisors
Agenda
January 13, 2016
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9.A. Consent Items(Continued)
8. Requests for Permission (Continued)
c. From HHHunt Homes, L.C. for Concrete
Driveways to Encroach Within an Eight-Foot
Easement Across Lots 28-32, Wynwood at
Foxcreek, Section 12. . . . . . . . . . . . . . 74
d. From RREF II–TFC Wynwood, LLC for
Concrete Driveways to Encroach Within an
Eight-Foot Easement Across Lots 12, 23, 27
and 29, Wynwood at Foxcreek, Section 1. . . . . 77
e. From RREF II–TFC Wynwood, LLC for
Concrete Driveways to Encroach Within an
Eight-Foot Easement Across Lots 21-27 and
33, Wynwood at Foxcreek, Section 12 . . . . . . 80
9. Request to Quitclaim a Portion of a Variable-
Width Water Easement Across Property on Otterdale
Road. . . . . . . . . . . . . . . . . . . . . . . . 83
10. Request to Aid HMG Investments, LLC in the
Acquisition of Offsite Sewer and Temporary
Construction Easements for Harper’s Mill. . . . . . 86
11. Award of Construction Contracts
a. For the Huguenot Village Sewer Replacement
Project . . . . . . . . . . . . . . . . . . . . 90
b. For the Moorefield Park Drive Waterline
Rehabilitation Project. . . . . . . . . . . . . 92
12. Acceptance of Parcels of Land
a. Along Autumnleaf Drive from Catherine H.
Kiiffner and Frederick J. Kiiffner, III . . . . 94
b. Along the North Right of Way Line of Old
Bermuda Hundred Road and East Right of Way
Line of Old Stage Road from Miles and Wells . . 97
10. Reports
A.Report on Developer Water and Sewer Contracts. . . . . 100
B. Report on Status of General Fund Balance, Reserve
for Future Capital Projects, District Improvement
Funds and Lease Purchases. . . . . . . . . . . . . . . 103
C. Report on Roads Accepted into the State Secondary
System . . . . . . . . . . . . . . . . . . . . . . . . 108
Board of Supervisors
Agenda
January 13, 2016
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11. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
12. Dinner at 5:00 p.m. in Room 502
Evening Session Begins at 6:30 p.m.
13. Invocation
Board of Supervisors Chairman
14. Pledge of Allegiance to the Flag of the United States of America
Dr. Sheryl Bailey, Deputy County Administrator
15. Resolutions
A. Recognizing Ms. Suzanne Cormier for Her
Outstanding Service to Chesterfield County . . . . . . 110
16. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
17. Public Hearings
A.To Consider an Ordinance to Vacate an Eight-Foot
Easement Across Lots 6-22, Wynwood at Foxcreek,
Section 6. . . . . . . . . . . . . . . . . . . . . . . 112
B.To Consider an Ordinance to Vacate an Eight-Foot
Easement Across Lots 2-6 and Open Space A, Wynwood
at Foxcreek, Section 11. . . . . . . . . . . . . . . . 115
C. To Consider the Conveyance of an Easement to
Virginia Electric and Power Company for an
Undergrounding Project on Richmond Street. . . . . . . 118
18. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
19. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . . 121