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2016-01-13 PacketM I *10:4 NZ41 4Z4" BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 13, 2016 Item Number: 1.A. Suboect: Election of Chairman and Vice Chairman County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Board's first order of business is the election of Chairman and Vice Chairman for 2016. The County Administrator presides over the meeting until the election of Chairman. Nominations do not require a second. Preparer: Janice Blakley Title: Clerk to the Board Attachments: Yes No rr.�E1ELD COG, COUNTYCHESTERFIELD BOARD OF SUPERVISORS i Page 1 of 1 Meeting Date: January 13, 2016 Item Number: 1.8. Subiect: Adoption of Procedures of the Board of Supervisors for 2016 County Administrator's Comments: County Administrator: Adoption of the Procedures of the Board of Supervisors for 2016. Summary of Information: Each year at the organizational meeting in January, the Board of Supervisors adopts procedures governing the conduct of meetings. Staff has no recommended changes to the procedures and recommends that the Board adopt its existing procedures for 2016. Preparer: Jeffrey L. Mincks Title: County Attorney 0423:95706.1(85234.6) Attachments: 0 Yes F-1No # 3000-32 0 IM7.111 IN UDI ININ W N 6.10A MR191, Providing a FIRST CHOICE community through excellence in public service Chesterfield County, Virginia 2016 PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the 2016 calendar year. Presiding Officer Section la. The board's parliamentary procedures shall conform with law and the historical practices of the Board of Supervisors. The county attorney shall act as parliamentarian to the board. To the extent necessary to address any ambiguities in procedure, the County Attorney may consider the most recent edition of Robert's Rules of Order, a Manual of General Parliamentary Law for guidance. Any questions involving the application of rules of procedure or the interpretation of Robert's Rules shall be decided by the county attorney. Section lb. The chairman or the vice chairman, or in their absence the most senior member of the board alphabetically, shall preside at all meetings of the board, and on the appearance of a quorum shall call the meeting to order, and the board shall then proceed with its business. Section lc. The presiding officer shall preserve order and decorum. He may speak, make motions and vote on all questions, and he shall decide questions of order and procedure. The chairman may set reasonable time limits for speakers and public hearings; provided that by majority vote the board may reject such time limits. Regular Meetings Section 2. Each year at its organizational meeting the board shall set the regular meeting times and dates for the following year provided, however, that the board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the board shall be held on the following day in accordance with §15.2-1416 of the Code of Virginia, 1950, as amended. The chairman may cancel any meeting because of inclement weather and should reschedule any canceled meeting at the earliest possible date by sending written notice to each member of the board. 0425:85234.6�'�� Special Meetings Section 3. Special meetings of the board may be called by two members of the board or the chairman in accordance with §§ 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as amended. Upon making such request, the clerk shall specify the matters to be considered and shall notify in writing all members of the board and the county attorney immediately. The meeting may be held only if waivers are signed by every member of the board and the county attorney, or if every member and the county attorney attend the special meeting. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Voting Section 4. A quorum shall consist of at least three members of the board. A majority of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and appropriations in excess of $500, all of which shall require a majority of the full board for adoption. No board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. An abstention is considered a vote for all purposes and defeats a motion requiring a unanimous vote. The board shall not designate a tiebreaker pursuant to § 15.2-1421 of the Code of Virginia. Debate and Reconsideration of Vote Section 5a. Each board member may participate in discussion of any issue only after being recognized by the chairman. The chairman shall not recognize a motion to "call the question" until every member desiring to speak has had a chance to speak. At the conclusion of debate, the question shall be called, and no further debate shall be in order. Section 5b. Any vote by a board member is final once cast. Planning Commission decisions are final once made. No ordinance, resolution or motion previously voted upon by the board shall be brought forward for reconsideration during the same meeting of the board and shall be final unless changed by the board at a subsequent meeting in accordance with law. 0425:85234.6 2 Motions Section 6. When a motion is under debate, no additional motions may be made except a motion to withdraw, defer, substitute or to amend. If the maker of a motion and the member seconding the motion agree, a motion may be amended or withdrawn. Such motions shall take precedence in the order listed above. Only one substitute motion shall be in order for a principal motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer or remand, the board shall hear public comments on the issue of deferral or remand if the scheduled item requires a public hearing. Agenda Section 7a. The county administrator shall prepare an agenda for each regular or special meeting of the board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the board or placed in the repository assigned to such board member, and (c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 7b. Upon a majority vote of the Board of Supervisors, any item may be added when the agenda is voted on, and the chairman may allow any agenda item to be called out of sequence. Section 7c. Any matter not on the scheduled agenda may be heard after the agenda has been approved by the board only upon the unanimous vote of the board members present. Any such matter must be of an emergency nature, vital to the continued proper and lawful operation of the county. Section 7d. No matter on the scheduled agenda shall be considered after 11 p.m. without the unanimous consent of the board. Any matter not heard shall be automatically continued to the next appropriate scheduled meeting of the board. Section 7e. Requests for tax exemptions shall only be considered in December of each year, and real estate tax exemptions shall be limited to $5,000 per year. 000004 0425:85234.6 3 Order of Business Section 8. The order of business at a regular meeting of the board shall be as follows beginning at 3 p.m. or an alternate specified meeting time: a. Call to order. b. Approval of minutes of the previous meeting. Reading of the minutes shall be automatically dispensed with. C. County administrator's comments. d. Board committee reports. e. Requests to postpone action, additions, deletions or changes in the order of presentation with respect to any matter on the agenda. f. Special resolutions of recognition. g. Work sessions. h. Deferred agenda items not requiring a public hearing. i. New county business not requiring a public hearing, including deferred and new appointments and claims against the board or county. j. Reports. k. Fifteen -minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. 1. Dinner at 5 p.m. in. Nonsectarian invocations in accordance with the clerk's scheduling policy followed by the pledge of allegiance at 6:30 p.m. n. Special resolutions of recognition not heard at the afternoon session. o. Fifteen -minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. p. Deferred public hearings. q. Zoning and mobile home public hearings placed on the consent agenda by the Planning Department. 0425:85234.6 4 Remaining public hearings or zoning public hearings based on appropriate meeting date. Fifteen -minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. t. Adjournment. The board shall confine their decisions to the matters presented on the agenda. Consent Agenda and Public Hearings Section 9a. Any board member may remove an item from the consent agenda for comment by the board. Any person may publicly speak to an item on that meeting's "Consent Agenda" for up to three minutes, so long as the board votes to remove a consent item from the Consent Agenda for public comment. The board may accept written comments in lieu of oral statements. Section 9b. Any person may speak at a public hearing for up to three minutes. An applicant in a zoning case may give an opening presentation of the zoning case for up to 15 minutes, regardless of the number of speakers the applicant chooses to give the presentation, and may give a rebuttal after all citizens have spoken for up to five minutes, regardless of the number of speakers the applicant chooses to give the rebuttal. Public Comment Period Section 10. Each citizen comment period shall be limited to 15 minutes and each speaker may not exceed three minutes. Citizens may only speak once per meeting during the citizen comment periods. Comments must be germane to the services or policies of the county. No citizen shall speak on any matter of business that is a subject on the board's agenda for that day. Citizens may not yield time to other speakers. Any person desiring to speak shall sign up at the meeting prior to the afternoon or evening session. At the beginning of the citizen comment period, the clerk will read the names and comments will be given in the order of the sign-up sheet. Each citizen comment period will end after 15 minutes, regardless of the number of people who have signed up to speak. Persons speaking before the board will not be allowed to: a. Campaign for public office; b. Promote private business ventures; C. Use profanity or vulgar language; or 0425:85234.6 d. Address pending litigation or matters to be addressed at that meeting. Minutes of Meeting Section 11 a. The clerk of the board shall prepare and maintain adequate minutes of the proceedings of the board in accordance with the requirements of the Code of Virginia, 1950, as amended. Each recorded vote shall indicate how each member of the board voted. Preparation of minutes will not include every aspect of the board's meetings relating specifically to discussion and debate, but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the board. Section 1 lb. The board may correct its minutes after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. Zoning Section 12a. No zoning case shall be considered by the Board of Supervisors if amendments, changes, withdrawals or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate board meeting for consideration or remanded to the Planning Commission after proper readvertising. Section 12b. If a majority of the board is not re-elected, no appropriation for any capital project or operational program for a magisterial district or zoning case shall be considered by the Board of Supervisors after November 3, 2019 until the organizational meeting in January 2020 unless such delay for the zoning case would exceed 12 months. Section 12c. Without further action by the board, rezoning applications (including conditional uses, conditional use planned developments and conditional zoning) are automatically referred to the Planning Commission for its recommendation upon completion of a zoning application with the Planning Department. Appointments Section 13. Appointments to committees of the board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full board at a meeting subsequent to the meeting when the name has been offered to the board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. 0425:85234.6 D0 6 Committees Section 14. The chairman or the board may create committees and shall appoint members to such committees in the same fashion in which the committee was created. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any report it shall be requested to make, and a time may be fixed for submission of any report. The chairman may create, and appoint members to, a Budget and Audit Committee, a School Board Liaison Committee and a County Employee Benefits Committee and other committees as necessary. Amendment of Rules Section 15a. The rules of procedure of the governing body may be amended at any time during the year by a unanimous vote of the full board. Section 15b. The Board of Supervisors may suspend the application of any section of these rules by a unanimous affirmative vote of all board members present at any time during the agenda. Section 15c. A deputy sheriff shall serve as sergeant at arms. 0425:85234.6 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1719 Meeting Date: January 13, 2016 Item Number: 1.C. Subiect: Setting of Regular Meeting Dates for 2016 County Administrator's Comments: County Administrator: Q� 61 - Board Action Requested: Summary of Information: The Board should establish its schedule for regular meeting dates and times for 2016. Staff recommends approval of the attached schedule. Preparer: Janice Blakley Title: Clerk to the Board Attachments: 0 Yes [—� No BOARD OF SUPERVISORS REGULAR MEETING DATES FOR 2016 Wednesday, January 13, 2016 at 3 p.m. Wednesday, January 27, 2016 at 3 p.m. Wednesday, February 10, 2016 at 3 p.m. Wednesday, February 24, 2016 at 3 p.m. Monday, March 7, 2016 at 6 p.m. Wednesday, March 9, 2016 at 3 p.m. Wednesday, March 23, 2016 at 3 p.m. Wednesday, April 13, 2016 at 3 p.m. Wednesday, April 27, 2016 at 3 p.m. Wednesday, May 25, 2016 at 3 p.m. Wednesday, June 22, 2016 at 3 p.m. Wednesday, July 27, 2016 at 3 p.m. Wednesday, August 24, 2016 at 3 p.m. Wednesday, September 28, 2016 at 3 p.m. Wednesday, October 12, 2016 at 3 p.m. Wednesday, October 26, 2016 at 3 p.m. Wednesday, November 16, 2016 at 3 p.m. Wednesday, December 14, 2016 at 3 p.m. Special Meeting Dates for 2016 Special Budget Work Session — Monday, March 7, 2016 at 6:00 p.m. Budget Public Hearing — March 23, 2016 at 6:30 p.m. NOTE: Meetings are held in the Chesterfield County Public Meeting Room, 10001 Iron Bridge Road. Sessions typically begin at 3 p.m., break at 5 p.m. for dinner, and then resume at 6:30 p.m. yam" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2016 Item Number: 1.13. Subiect: Nomination/Appointments to Various Boards and Commissions County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Each year at the organizational meeting, the Board makes appointments to various Boards and Commissions. In addition, there are a number of Chairman's appointments to committees. See attached list. 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Preparer: Louis G. Lassiter Attachments: 0 Yes F-1 No Title: Assistant County Administrator County Administrator's Top 40's List NOTE: This list is currently being reformatted to align with strategic goals and include five-year plan items. Updated list will be available in late January/February. I. II. Critical Projects/Activities 1. ARWA Water Capacity Project 2. Irrigation Policies/Demand Management for Water Use 3. Police Body Cameras 4. River City Sportsplex 5. Storm Water Management - TMDL Funding Ongoing Projects/Activities 1. Active Living Strategy 2. Airport Master Plan 3. Animal Shelter Needs Assessment 4. Cash Proffers 5. Chesterfield Avenue Enhancements Future Phases 6. Chesterfield Arts Center 7. Citizen Budget Advisory Committee 8. Countywide Comprehensive Plan Implementation - Special Area Plans 9. Eastern Midlothian Re-development/Stonebridge 10. Enterprise Risk Management 11. Five Story/Three Story Building Renovations 12. High Speed Rail/Ettrick Train Station 13. Library CIP Projects (Central & North Courthouse) - Resolution passed 14. Magnolia Green CDA - construction phase (bond sale completed) 15. Regional Radio Project 16. Revitalization Work/Schools 2013 Referendum Projects 17. RRPDC - Large Jurisdiction Committee 18. Secondary Road Maintenance Funding 19. Smith/Wagner Building (contract awarded) 20. Wellness Incentives - Healthcare Renewal III. Completed Proiects/Activities 1. Airport Entrance Improvements - 7/2012 2. Animal Welfare Team - 7/2012 3. Bikeway and Trails Plan - approved 1112015 4. Board's Appointments Process - 8/2008 5. Bon Air Special Area Plan -11/201 S 6. Bow Hunting Restrictions - 2/24/2010 1 0 005 Updated 1-5-2016 County Administrator's Top 4O's List 7. Business Climate Survey - 7/2008 8. Business Climate Survey - 4/2010 9. Business Fee Holiday (Extension) - 9/2010 10. Jefferson Davis Streetscape Project - Phase II -10/2010 11. Capital Regional Collaborative Focus Group(s) - 4/2015 12. CBLAB Discussions -12/2009 13. Census 2010/Redistricting - 6/2011 14. Checkbook On -Line -11/2014 15. Chesterfield Avenue Enhancements Phase 1 - 5/2011 16. Citizen GIS - 5/2010 17. Citizen Satisfaction Survey - 2008/2010/2012/2014 18. Community Risk Analysis/Emergency Service Coverage -1/2014 19. Comprehensive Plan Adoption -10/2012 20. Coliseum Project - 2/2014 21. COPS Grants 22. Crystal Lakes Townhomes - 6/2014 23. DCR Erosion & Sediment Control Program - 3/11/11 24. Eastern Midlothian Re -development - Stonebridge (Phase 1) - Groundbreaking 10/25/11 - Streetscaping (Phase 1) - 12/2011 25. Efficiency Studies - Fire Department and Fleet Management - 6/2008 26. Efficiency Study - Quality/Chesterfield University Consolidation - 7/2009 27. Electronic Message Centers - 9/2011 28. Electronic Signs -1/2010 29. Board's Emergency Notification Process 30. Employee Health Benefits - Contract Rebid - 8/2011 31. Ettrick/VSU Area Plan - 4/2015 32. Federal Stimulus Package - 4/2013 - Energy Block Grant - Economic Development - Police Department 33. Financial/Budget Issues - Adoption of 2014 Budget - 4/2014 - Adoption of County CIP - 4/2014 - Adoption of School CIP - 4/2014 - Bond Issue/Refinancing - AAA Ratings Retained 34. 457 Deferred Comp Plan (Approved) 35. GRTC Service - Funded for FYI 36. Hydrilia Issue 37. Hosting of Hopewell Website 38. Impact Fees for Roads - 9/2008 39. In Focus Implementation - Phase I - 8/2008 40. In -Focus Implementation - Phase II (Payroll/HR) -12/2009 41. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 42. Jefferson Davis Streetscape Project - Phase I - 5/2010 43. Leadership Exchange Visits with City of Richmond 2 Updated 1-5-2016 County Administrator's Top 40's List 44. 2015 Legislative Program 45. Low Impact Development Standards 46. Mass Grading Ordinance (canceled) 47. Meadowdale Library -11/2008 48. Meadowville Interchange -Ribbon Cutting 12/15/2011 49. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 50. Minor League Baseball (new team) - 2/2010 51. Multi -Cultural Commission (Quarterly Reports due to Board) -11/2008 52. Planning Fee Structure (General Increases) - 6/2009 53. Planning Fee Structure (Reductions for In -Home Businesses) -1/2009 54. Planning Fees (Holiday for Commercial Projects) - 8/2009 55. Police Chase Policy (Regional) - 5/2010 56. Postal Zip Codes - Changes approved 4/2011, USPS date of implementation 6/2011 57. Potential Legislation - Impact Fees/Cash Proffers -1/2009 58. Property Maintenance - Proactive Zoning Code Enforcement (countywide) - 2/2009 59. Property Maintenance - Rental Inspection Program 60. Public Safety Pay Plans Implemented (Phase I) - 9/2008 61. Recycling Committee Recommendations 62. Redistricting 2011 Calendar/Process Report 63. Regional Workforce Investment Initiative 64. Results of Operations -11/19/2010 and 11/2011 65. RMA - Legislation - 2014 - 3/2014 66. Sign Ordinance 67. Southwest Corridor Water Line - Phase I - 7/2008 68. Sports Tourism Plan Implementation - 7/2015 69. Sports Tourism Plan -1/2010 70. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 71. Streetlight Policy -12/1/10 72. Total Maximum Daily Load (TMDL) Presentation to Board - 2/2014 73. Ukrops Kicker Complex - soccer fields - Opened 8/2009 74. Upper Swift Creek Plan (Adopted) - 6/2008 75. Upper Swift Creek Water Quality Ordinances 76. VDOT Subdivision Street Acceptance Requirements - 7/2009 77. VRS Benefits for New Employees - 7/2010 78. Walk Through Building Permit Process -10/2009 79. Water Issues/Restrictions 80. Website Redesign - 6/2009 81. Wind Energy Systems - 3/10/2010 82. Wireless Internet Access in County Facilities - 9/2008 83. Watkins Centre 84. Woolridge Road Reservoir Crossing Project - 5/2010 85. Ukrops Kicker Complex/GRAP Swimming Pool - Stratton Property - Pool opening March, 2012 A-1 t Updated 1-5-2016 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2016 Item Number: 9.A.1.a. Subiect: Resolution Recognizing the Honorable Stephen A. "Steve" Elswick as 2015 Chairman of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: This resolution will recognize Mr. Elswick for his outstanding leadership as 2015 Chairman of the Chesterfield County Board of Supervisors. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board 11 No RECOGNIZING THE HONORABLE STEPHEN A. ELSWICK AS 2015 CHAIRMAN OF THE BOARD OF SUPERVISORS WHEREAS, the Honorable Stephen A. "Steve" Elswick, Supervisor representing the Matoaca District, served as Chairman of the Board of Supervisors from January 2015 to December 2015 and during this period, demonstrated outstanding leadership and insight through many challenges and opportunities confronting the county, while responding to the needs of citizens and exhibiting an unwavering dedication to maintaining a high quality of life for Chesterfield County residents; and WHEREAS, under Mr. Elswick's chairmanship, the county demonstrated leadership in managing its financial resources, as evidenced by adopting the FY2016 budget with the centerpiece being funding for additional investments in public safety, education and upgrades to capital facilities, the details of which include schools being the beneficiary of more than half of the total growth in the FY2016 budget allowing for further reductions in the pupil -to - teacher ratio, a bolstered major maintenance plan, acceleration of the bus replacement plan, and increased teacher compensation; increased funding in public safety allowing for hiring two new emergency communications officers in the 911 center and eight additional police officers, replacement equipment/vehicle needs for first responders, and new positions in the sheriff's and commonwealth's attorney offices in response to new judgeships added by the state; transitioning to a new external auditor for the first time in 15 years and continuing to receive outstanding results from the audit; Fitch Ratings affirming the Utilities Department's triple -AAA bond rating; implementing a re -negotiated curbside recycling contract through the Central Virginia Waste Management Authority, reducing costs by $240,000 during its first year; and realizing a cost savings in excess of $21 million through sealed bidding and negotiations conducted by the Purchasing Department on behalf of the county and schools; and WHEREAS, successes under Mr. Elswick's chairmanship include receiving the Government Finance Officer Association's Certificate of Achievement for Financial Reporting for the 34th consecutive year for the county's Comprehensive Annual Financial Report; receiving the Virginia Association of County's "GoGreen Award" for environmental excellence; the county's Department of Social Services receiving one of the two first annual statewide awards for innovation from the Virginia Department of Social Services; the Utilities Department receiving the Sustainable Water Utility Management Award from the Association of Metropolitan Water Agencies, one of only 12 public drinking -water systems nationwide to receive this award; earning the "Active RVA" certification from Sports Backers for the county's C -Fit program for the third consecutive year; the Sheriff's Office receiving its fourth recertification from the Virginia Law Enforcement Professional Standards Commission, with a 100 percent rating; receiving the Virginia Recycling Association's Excellence in Recycling Award; Mental Health Support Services receiving its seventh three-year Commission on Accreditation of Rehabilitation Facilities (CARF) certification and the county receiving 11 NACo Achievement Awards and one VACo Achievement award; and WHEREAS, other successes under Mr. Elswick's chairmanship include opening the third Build -a -House group home in Matoaca and securing donated land for a fourth Build -a -House project; completing Phase 1 of the Police Headquarters renovation; recognizing the 70th anniversary of the conclusion of World War II with an event attended by more than 50 World War II veterans; dedicating the Swift Creek Reservoir Bridge in memory of Specialist Kyle 0000,39 Stoeckli; dedicating a two-million-gallon water tank at Virginia State University's Randolph Farm, a partnership that saved the county and VSU each approximately $1 million in project costs; and opening the Harrowgate Road Fire Station and procuring land for future fire station construction to reduce response times and address service demands in the Midlothian corridor, as well as the North Woodlake corridor; and WHEREAS, during Mr. Elswick's chairmanship, the Health Department served more than 41,000 encounters through the department's medical, environmental, WIC, and community outreach programs and led the state for percentage of children who are up-to-date with recommended vaccinations at 24 months of age; Mental Health Support Services expanded its hours of the Crisis Triage Center, saving more than 1,000 police staff hours; and the county acquired grants for the acquisition of a new 109-acre park site on the James River and new trails, boardwalks and parking to be added at Dutch Gap on the James River; and WHEREAS, service enhancements to benefit county citizens include implementing same-day access and dramatically improved access for all Mental Health Support Services clinical programs; completing the re-banding process for public safety radio frequency with minimal disruption to public safety through careful planning and communication, including radios for numerous mutual aid partners; restructuring of the Circuit Court Clerk's Office, which strengthened interdepartmental relationships and fostered collaboration, resulting in improved customer service; the Health Department implementing an electronic nursing home per-admission screening system, achieving one of the lowest turnaround times in the state; and the Department of Communications and Media expanding the use of social media and launching a new video series to reach more people and keeping them informed of upcoming events, county programs and services, severe weather, traffic issues and many other topics, and also launching Experience Chesterfield, a new initiative that helps county residents and visitors plan their time exploring all that Chesterfield County has to offer; and WHEREAS, major economic and community development successes include the announcement of 11 economic development projects, $60.2 million in new capital investment; and 710 new jobs; partnering with the Virginia Department of Transportation to match $10 million in state funds to fund $20 million in road improvement projects; completing or initiating key infrastructure improvement projects, including sidewalk on Deer Run Drive and Cogbill Road; widening of Route 360 from Winterpock Road to Woodlake; widening East River Road adjacent to Virginia State University; and widening Route 60 from Courthouse Road to Old Buckingham Road; streamlining regulatory processes to assist small business owners opening their businesses; receiving $1.6 million in Stormwater Local Assistance Fund grants for projects to reduce stormwater and comply with the Chesapeake Bay Total Maximum Daily Load (TMDL) and beginning the capital improvement project implementation and construction for compliance with the Chesapeake Bay TMDL; adopting the Ettrick-VSU Special Area Plan; and preparing a Small Business Report with the assistance of a small business focus group; and WHEREAS, the successful year culminated with the Chinese firm, Tranlin, Inc. breaking ground on its first U.S. operation, a $2 billion advanced manufacturing facility that will generate more than 2,000 new jobs and is the largest commercial investment to date in Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the county's many accomplishments and applauds its 2015 Chairman, the Honorable Stephen A. "Steve" Elswick. AND, BE IT FURTHER RESOLVED that the Board of Supervisors does hereby present Mr. Elswick with a plaque recognizing his distinguished service as chair from January 2015 to December 2015. 0G4.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2016 Item Number: 9.A.1.b.1. Subiect: Resolution Recognizing Mr. Timothy D. Hazlett, Assistant Park District Manager, District 1, Parks and Recreation Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Timothy D. Hazlett retired effective January 1, 2016, after 31 years of service to Chesterfield County. Preparer: Michael S. Golden Attachments: 0 Yes Title: Director Parks and Recreation 1:1 No b0,0042 RESOLUTION RECOGNIZING MR. TIMOTHY D. HAZLETT UPON HIS RETIREMENT WHEREAS, Mr. Timothy D. Hazlett retired from the Chesterfield County Department of Parks and Recreation, as an Assistant Park District Manager, District 1, effective January 1, 2016, with 31 years of service; and WHEREAS, Mr. Hazlett was hired in March 1984 as a seasonal maintenance worker, moved to full-time grounds keeper, and was promoted to Senior Park Maintenance Crew Chief and placed in acting capacity as Park Coordinator, and then later reclassified as Assistant Park District Manager; and WHEREAS, Mr. Hazlett has been recognized for his exceptional leadership and has received numerous letters of thanks and appreciation from schools, organizations and co-sponsored groups for his commitment and dedication to ensuring that numerous events and functions were able to proceed smoothly and successfully; and WHEREAS, Mr. Hazlett has participated in Bluegrass/Craft Festival preparations, the Greater Richmond Tourism Task Force, Make A Joyful Noise Event, Black History Month, the Bermuda 38th Anniversary, National Trails Day and the Ettrick Community Building Dedication and Open House; and WHEREAS, Mr. Hazlett has directed support operations for many events centered around Henricus Park to include Henricus Citie Days, Henricus Publick Days, Parade of Lights and also to include the Dutch Gap Conservation Area and surrounding areas; and WHEREAS, Mr. Hazlett exhibited professional and exceptional work during Tropical Storm Gaston in 1992 and completed difficult tasks of replacements and repairs for other natural disasters and emergency situations; and WHEREAS, in May 2000, Mr. Hazlett exhibited heroic and gallant efforts at Dutch Gap without regard for his own safety when a floating gangplank section collapsed and four non -county employees fell into the water as they were trying to board a tour boat; Mr. Hazlett assisted along with several other employees in their rescue and then continued to assure that an additional 200 volunteers were able to safely board the Annabelle Lee; and WHEREAS, Mr. Hazlett was recognized as the Parks and Recreation Department Employee of the Year in 1995 for his outstanding performance and the impact he had on Chesterfield County and its residents; and WHEREAS, with his extensive knowledge and experience in carpentry, Mr. Hazlett has built picnic shelters at Dodd, Goyne and Harrowgate Parks; an Observation Shelter at Henricus Park along with steps to get to the shelter; two small shelters and an observation area at Dutch Gap Conservation Area; and built the first boardwalk at the Dodd Park marsh area, including a bridge and observation decks; and WHEREAS, Mr. Hazlett's unending enthusiasm, hard work and dedication has enriched the capability and assets of the Parks and Recreation Department, as well as other county departments, while continuously stressing the importance of the value of a dedicated employee providing excellent quality service to the citizens of Chesterfield and ensuring the public could safely enjoy park facilities for their health and well-being; and i WHEREAS, Mr. Hazlett will be greatly missed by his co-workers, supervisors, and the residents of Chesterfield County, who he has so expertly served. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Timothy D. Hazlett, expresses the appreciation of all residents for his 31 years of service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2016 Item Number: 9.A.1.b.2. Subiect: Resolution Recognizing Mr. Terry L. Cheatham, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Terry L. Cheatham retired from the Utilities Department on January 1, 2016, after more than 41 years of service to the Chesterfield County Utilities Department. Preparer: George B. Haves Attachments: 0 Yes 7 No Title: Director of Utilities #0000$5 RECOGNIZING MR. TERRY L. CHEATHAM UPON HIS RETIREMENT WHEREAS, Mr. Cheatham retired from the Chesterfield County Utilities Department on January 1, 2016; and WHEREAS, Mr. Cheatham began his public service with Chesterfield County on August 24, 1974, when he was hired by the Chesterfield County Utilities Department as an Operator Trainee at the department's Falling Creek Wastewater Treatment Plant, which was the department's only wastewater plant at that time; and WHEREAS, Mr. Cheatham was promoted on June 1, 1979, to Chief Plant Operator at the new Proctor's Creek Wastewater Treatment Plant, where he was the first Chief Operator at the new facility; and WHEREAS, Mr. Cheatham directed the day-to-day operations and maintenance activities of the Proctors Creek Wastewater Treatment Plant which started with a capacity of four million gallons per day and now has a treatment capacity of 27 million gallons per day, an operating budget of $6.6 million, and sludge handling and disposal programs; and WHEREAS, Mr. Cheatham was an active member of the project team for the design and construction of the biological nutrient removal project at the Proctors Creek Wastewater Treatment Plant, and this project has successfully removed unwanted nutrients form the plant's discharge, improving the water quality in the James River and Chesapeake Bay; and WHEREAS, through his seasoned leadership and communication skills, Mr. Cheatham effectively managed the operational needs of the facility to ensure regulatory compliance during construction projects and plant expansions; and WHEREAS, Mr. Cheatham contributed to the department's role of being a responsible protector of the environment by providing wastewater treatment that is safe, reliable and environmentally sound; and WHEREAS, Mr. Cheatham's daily efforts contributed to the recognition received by the wastewater industry through numerous awards, including an Operation and Maintenance Excellence Award from the United States Environmental Protection Agency for the Proctor's Creek Wastewater Treatment Plant in 1985; and WHEREAS, Mr. Cheatham provided operational leadership and support, resulting in the Proctor's Creek Wastewater Treatment Plant earning the Virginia Water Environment Association's Safety Award in 1991; and WHEREAS, Mr. Cheatham supported training programs that resulted in operator certification and an Environmental Management System for the Proctors Creek Wastewater Treatment Plant, which was awarded the Exemplary Environmental Enterprise designation by the Virginia Department of Environmental Quality in September 2004; and WHEREAS, Mr. Cheatham acted as an exemplary steward of the public trust by optimizing plant operations in the most cost-effective manner; and WHEREAS, Mr. Cheatham strived to ensure the Chesterfield County Department of Utilities was an employer of choice by selecting and maintaining a diverse, high -performing work force though his experience and leadership skills; and WHEREAS, Mr. Cheatham continuously utilized his knowledge of the operations and equipment of the Proctor's Creek Wastewater Treatment Plant and the Falling Creek Wastewater Treatment Plant to ensure effluent quality that met state discharge permit requirements; and WHEREAS, Mr. Cheatham was highly respected and liked by his peers and coworkers; and WHEREAS, Mr. Cheatham willingly and faithfully worked after hours and during emergencies to ensure continued permit compliance at both the Proctor's Creek Wastewater Treatment Plant and the Falling Creek Wastewater Treatment Plant; and WHEREAS, throughout his career with Chesterfield County, Mr. Cheatham displayed dependability, aptitude, and good character and values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Terry L. Cheatham and extends on behalf of its members and citizens of Chesterfield County, appreciation for more than 41 years of exceptional service to the county. �4~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2016 Item Number: 9.A.1.b.3. Subject: Resolution Recognizing Mr. Leonard J. McCreary, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Leonard J. McCreary retired from the Utilities Department on January 1, 2016, after more than 27 years of service to the Chesterfield County Utilities Department. Preparer: George B. Hayes Attachments: 0 Yes 1:1 No Title: Director of Utilities RECOGNIZING MR. LEONARD J. MCCREARY UPON HIS RETIREMENT WHEREAS, Mr. Leonard J. McCreary retired from the Chesterfield County Utilities Department on January 1, 2016; and WHEREAS, Mr. McCreary began his public service with Chesterfield County on August 24, 1974, when he was hired by the Chesterfield County Utilities Department as a Senior County Maintenance Worker; and WHEREAS, Mr. McCreary was promoted several times and served faithfully in each position until he was ultimately promoted to the position of Principal Plant Operator; and WHEREAS, Mr. McCreary served as a Principal Plant Operator at both the Proctor's Creek Wastewater Treatment Plant and the Falling Creek Wastewater Treatment Plant where he displayed extensive technical knowledge and abilities; and WHEREAS, Mr. McCreary contributed to the department's role of being a responsible protector of the environment by providing wastewater treatment that is safe, reliable and environmentally sound; and WHEREAS, Mr. McCreary 's daily efforts contributed to recognition received by the wastewater industry through numerous awards associated with the operation and maintenance of Chesterfield County's wastewater treatment facilities; and WHEREAS, Mr. McCreary acted as an exemplary steward of the public trust by optimizing plant operations in the most cost-effective manner; and WHEREAS, Mr. McCreary was highly respected and liked by his peers and coworkers; and WHEREAS, Mr. McCreary willingly and faithfully worked after hours and during emergencies to ensure continued permit compliance of both the Proctor's Creek Wastewater Treatment Plant and the Falling Creek Wastewater Treatment Plant; and WHEREAS, throughout his career with Chesterfield County, Mr. McCreary displayed dependability, aptitude, initiative, and good character and values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Leonard J. McCreary and extends on behalf of its members and citizens of Chesterfield County, appreciation for more than 27 years of exceptional service to the county. OC -0049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 13, 2016 Item Number: 9.A.2. Subject: Authorize the Receipt and Appropriation of 2015 State Homeland Security Grant Funds from the Department of Homeland Security County Administrator's Comments: County Administrator: Authorize the Fire and EMS Department, to receive and appropriate $511,150 in 2015 State Homeland Security Grant funds from the Department of Homeland Security. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of grant funds awarded from the Department of Homeland Security: Regional Projects a. Funding of $75,000 to manage a regional Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue Project that will support personal protective equipment expenses and technical rescue team training courses. Chesterfield County serves as the sponsoring agency of the Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue team. Preparer: Edward L. Senter, Jr. Title: Fire Chief Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: F-1 Yes No # w0 Page 2 of 2 b. Funding of $150,500 to manage a regional project for the Central Virginia All -Hazards Incident Management Team (CVAHIMT) that will support enhanced training of CVAHIMT personnel as well as equipment upkeep and maintenance. Chesterfield County Fire and EMS serves as the program manager and fiduciary agent for the CVAHIMT. c. Funding of $193,000 to manage a regional project for the Central Virginia Fire Chief's Association. Funds of $98,000 will be utilized for the purchase of a trailer -mounted foam nozzle, two Purple K chemical skids, and four aerial ladder foam nozzles and $95,000 for the Chesterfield Fire and EMS Hazardous Incident Management Team to purchase a chemistry analyzer to be used in emergency responses involving hazardous materials. Chesterfield Countv Protects a. Funding of $92,650 from the Department of Homeland Security Program Sustainability Project for the purchase of radio equipment for the Mobile Command Center. The Mobile Command Center is a joint venture between the Chesterfield County Police Department and Fire and EMS Department. The current radio equipment has exceeded its end -of - service -life and needs to be replaced. All new radio equipment will be compatible with current communications standards (P25), the same as the proposed new emergency communication system. No local match of funds is required for any portion of the grant funds. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 13, 2016 Item Number: 9.A.3. Subject: Appropriation and Transfer of Funds and Authorization to Proceed with the Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to take the following actions for the Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk project: appropriate $400,000 in anticipated VDOT reimbursements; transfer $100,000 from the General Road Improvement Account; authorize the County Administrator to proceed with design and right-of-way acquisition; enter into all appropriate agreements, contracts, and award a construction contract to the lowest responsive and responsible bidder in an amount not to exceed $325,000. Summary of Information: In October 2014, the Board designated and guaranteed to VDOT the local match for the Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk Project. VDOT has allocated $400,000 in Transportation Alternatives funding for the project in FY15. A twenty -percent local match, $100,000, is required and can be transferred from the General Road Improvement Account. (Continued on next page) Preparer: Jesse W. Smith Preparer: Allan Carmody Title: Director of Transportation Title: Director, Budget and Management Attachments: 0 Yes F-1 No t 005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The project involves constructing a sidewalk along the east side of Harrowgate Road from Curtis Street to Hyde Park Drive. A VDOT/County agreement has been executed. Under the terms of the agreement, the county will administer the design, right-of-way and construction of the project and be reimbursed by VDOT for the $400,000. It is requested that the County Administrator be authorized to proceed with the customary project activities including the award of a construction contract up to $325,000 to the lowest responsive and responsible bidder. Recommendation: Staff recommends the Board take the following actions for the Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk Project: 1. Appropriate $400,000 in anticipated VDOT reimbursements; and 2. Transfer $100,000 from the General Road Improvement Account for the local match; and 3. Authorize the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney; and 4. Authorize the County Administrator to proceed with the design and right-of-way acquisition, including advertisement of an eminent domain public hearing if necessary and to accept the conveyance of right-of-way and easements that are acquired; and 5. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 6. Authorize the County Administrator to proceed with the advertisement of a construction contract for the project; and 7. Authorize award of a construction contract, up to $325,000, to the lowest responsive and responsible bidder; and 8. Authorize the County Administrator to execute all necessary change orders for the work, up to the full amount budgeted for the project. District: Bermuda HARROWGATE ROAD(CURTIS ST TO HYDE PARK DR) SIDEWALK I Harrowgate Road (Curtis Street to Hyde Park Drive) Sidewalk Project ESTIMATE Local Match (20%) $100,000 Preliminary Engineering $95,000 Right -of -Way $5,000 Utility Relocation $15,000 Construction $325,000 Construction Contingency $35,000 Construction Engineering $25,000 Total $500,000 Local Match (20%) $100,000 General Road Improvement Account FY15 Transportation Alternatives Funding (80%) $400,000 Anticipated VDOT Reimbursements Total $500,000 c,04).SS CHESTERFIELD COUNTY ($\'� I k BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 13, 2016 Item Number: 9.A.4. Subiect: Subordination Agreement with Virginia Electric and Power Company and the Virginia Department of Transportation County Administrator's Comments: County Administrator: Pj Board Action Requested: Authorize the County Administrator to execute subordination agreements with Virginia Electric and Power Company and VDOT, in substantially the form attached and acceptable to the County Attorney, for state acceptance of roads with power line encroachments within the right of way. Summary of Information: Virginia Electric and Power Company and VDOT, have negotiated a subordination agreement that will allow power lines to remain in roads to be accepted in the secondary system of state highways. The county is a party to the agreement because the right of way is dedicated to the county. The current request is for Wynstone Park Subdivision. The Board previously approved similar agreements with AT&T and Columbia Gas. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager El No # VICINITY SKETCH Subordination Agreement with Virginia Electric and Power Company and the Virginia Department of Transportation P PK 0 jep RK04 A W v/F 0 � DR r 4 ,oq G/v 0,10 00 00 0 tx VA ELEC & POWER COMPANY EASEMENT SUBORDINATION Chesterfield County Department of Utilities 1 Mm - 976.67 1e�e q �i r ti Z � w � Q > w � p(j p n oza Qo IT e N Ma \ a a N ? siO 'Ea SS UDR O w �h7 � Q C `� a b a N co a r� z N NO 1N31NHN'Jnol IVIWVg3YV 0 T o r A o c o r N � m O Nz � J O « O � m � TN O• w �W Om C aN N v 0 �z c o ...j = m DC J �i r Virginia Department orf. Trin' sportation LAND USE PERMIT APPENDIX 12 Subordination of Rights Agreement (For new public roads intended for maintenance by the Virginia Department of Transportation) THIS AGREEMENT, made and entered by and between Virginia Electric and Power Company, a Virginia public service corporation doing business as Dominion Virginia Power (hereinafter "GRANTOR"), and the local government of Chesterfield county, and the Commonwealth of Virginia, Department of Transportation (each hereinafter a "GRANTEE" and collectively "GRANTEES"); WITNESSETH: WHEREAS, the GRANTOR has permitted a motor vehicle road and road right of way, inclusive of other ancillary public use facilities (sidewalks, etc.), all hereinafter called "roadway," to cross and coexist with a right of way easement GRANTOR holds for constructing, maintaining, operating, altering, repairing, inspecting, protecting, removing, and replacing certain natural gas or petrochemical transmission line(s) or distribution line(s), or both, that it operates; and WHEREAS, the GRANTOR and GRANTEES mutually recognize the needs of the other, their respective roles, and find it desirable to cooperate in the shared use of the land in a manner that ensures the rights of the GRANTOR and the travelling public are adequately protected and public safety is assured; NOW THEREFORE, for and in consideration of the sum of one dollar ($1.00), cash in hand paid, receipt of which is hereby acknowledged, and subject to the terms, conditions and reservations set forth hereinafter, the GRANTOR, hereby agrees that it's rights shall be subordinate to the surface transportation rights of the citizens of the Commonwealth to use the roadway, represented by the GRANTEE or such other public road officials as may have jurisdictional authority over the public roadway to the extent the public roadway co -exists with the GRANTOR's easement, defined as that part of its easement crossing or encroaching within the right of way of Memorial Tournament Dr., located approximately 1,035 feet from its intersection with the nearest existing State Route (#360), and situated in Wynstone Park subdivision, in Chesterfield county. Subject to the terms and conditions hereof, the GRANTOR reserves unto itself, its successors, and assigns all of the rights and privileges established under its easement, granted the 22nd day of September, 2011, and filed in the clerk's office of the Circuit Court of Chesterfield County, Virginia; recorded in Deed Book 9539 at page 664 (the "Easement"). The subordination herein granted shall become effective at such time as GRANTEES have accepted this document and the Virginia Department of Transportation has issued a remain In Place Land Use Permit to the GRANTOR for its facilities, it being mutually agreed that the issuance thereof shall be subject to the following provisions and conditions which shall be deemed incorporated therein and which shall be covenants running with the land under the terms of this instrument: The GRANTOR'S facilities within the area defined above may continue to occupy the roadway in their existing condition and location, free of charge. 1. The GRANTOR hereby agrees: a. To notify the Department or entity having jurisdiction over the roadway of its work events prior to their initiation, except as may be required under emergency situations, and to obtain appropriate prior authorization addressing the work to be performed within the public transportation right of way authorized by a VDOT issued Land Use Permit or such other permission or document required by an entity other than the Department having jurisdiction over said roadway and, in the event of emergency situations, to obtain said authorization as soon as possible. b. That GRANTOR shall at all times indemnify and save harmless the Commonwealth of Virginia, Department of Transportation, its employees, agents, and officers (or the same representing such other entity having jurisdiction over the roadway) from any responsibility, damage or liability whatsoever arising from GRANTOR'S maintenance and construction of its facilities within the roadway. In the event that either GRANTEE requests relocation, alteration or modification. of GRANTOR's facilities within the roadway, such GRANTEE shall bear the total nonbetterment cost of such relocation, alteration or modification; and each GRANTEE specifically waives any right or provision to the contrary contained in the standard form utility permit or otherwise. For purposes of this agreement, "total nonbetterment cosis" is defined as the total cost of relocating, altering or modifying facilities with capacity and maximum pressure design characteristics comparable to those design characteristics of the facilities existing at the time of this agreement. In the event a GRANTEE requires such relocation, alteration and/or modification and GRANTOR wishes to replace the facilities at that time with upgraded facilities of greater design characteristics, GRANTOR shall pay such incremental costs as are attributable to the upgrade of facilities. 4. The GRANTEE, or a subsequent governmental entity having jurisdiction over the roadwAy, is to have and hold the roadway property described herein with the benefit of the subordination herein granted for so long as said property is maintained and used as a public street or highway open to the travelling public, but upon abandonment of said roadway, all rights, privileges, interests and easements of GRANTOR in and to the roadway property established under the aforesaid Easement filed in the Clerk's office of the Circuit Court shall revert and restore to the GRANTOR, its successors and assigns, free from such subordination of GRANTOR's rights and the subordination herein granted shall automatically terminate and become null and void without the necessity of any further action or writing; and, in such event, GRANTEES shall, upon being requested in writing to do so by GRANTOR; its successors .and assigns, promptly execute and deliver to GRANTOR, free of charge; an appropriate document, in suitable form for recording in the aforesaid Clerk's office, which confirms the termination, surrender and release of the subordination herein granted. 5. In the event of a conflict or inconsistency between the terms and conditions of this instrument and those contained in any permit, authorization or other document issued or executed b:y the parties hereto, their successors and assigns, with respect to GRANTOR's facilities located in the roadway or work thereon, the terms and conditions of this instrument shall govern. 3C 0s0 6. This instrument shall be binding upon and accrue to the benefit of the GRANTOR and the GRANTEES, and each of their respective successors and assigns. IN WITNESS WHEREOF, the GRANTOR causes its name to be assigned hereto by its appropriate office, all after due authorization, to become effective as of the date accepted and signed by' duly authorized officers of the local government and the Department. GRANTOR: Virginia Electric and Power Company, DBA Dominion Virginia Power Anthony Barki Authorized Representative COMMONWEALTH OF VIRGINIA, CITY/COUNTY OF iZ�w+o+�Q.to wit: (Name) Qrd-ko r.j M • J9 a r n' , acknowledged the foregoing instrument before me this 8 day of per` JEANETTE KELLY STALLINGS Notary Public Commonwealth of Vi SW& 7201168 GRANTEES: ACCEPTED ACCEPTED "72.01168` rARY PUBLIC ` Notary registration number commission expires: 0— 31. 2 o l (Name of Local Government) (Name and Title of Authorized Local Government Official) (VDOT Commissioner, Maintenance Division Administrator, or Authorized Official) Date Date COMMONWEALTH OF VIRGINIA, CITY/COUNTY OF , to wit: (Name) , acknowledged the foregoing instrument before me this day of _ NOTARY PUBLIC My commission expires: Notary registration number COMMONWEALTH OF VIRGINIA, CITY/COUNTY OF , to wit: (Name) instrument before me this day of NOTARY PUBLIC My commission expires: acknowledged the foregoing Notary registration number ' - 00 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2016 Item Number: 9.A.5. Subiect: State Road Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state road acceptances. Summary of Information: Clover Hill District: Brandermill Parkway Extension Matoaca District: Harpers Mill Parkway Phase II Preparer: Scott B. Smedley Attachments: 0 Yes F-1No Title: Director, Environmental Engineerinq 4) TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance- Brandermill Parkway Extension DISTRICT Clover Hill ROADS FOR CONSIDERATION: 6randermilll Parkway Vicinity Map: BRANDERMILL PARKWAY EXTENSION Produoyd E ° ChosbrWd Countl G43 000063 TO: Board of Supervisors FROM: D epa rtment of E nNA ro,n m enta I En g i n eeri n g SUBJECT State Road Acceptance - Harpers Mill Parkway Phase 11 DISTRICT Mato,aca MEETING DATE: January 13, 2016 ROADS FOR CONSIDERATION: Harpers Mill Park)xay Vicinity Map: HARPERS MILL PARKWAY PHASE 11 Profto�d E� Cft,9SiBrn9,Td Courly G3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 1749 AGENDA �R INS' Meeting Date: January 13, 2016 Item Number: 9.A.6. Subject: Adoption of Board Invocation/Moment of Silence Policy County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached policy for the Board's 2016-2019 term. Summary of Information: In 2014, the United States Supreme Court issued an opinion in the case of Town of Greece v. Galloway, which clarifies the First Amendment law governing the area of local governing body invocations. As a result of the Town of Greece decision, the Board in 2015 adopted a new invocation policy for a one-year trial period. Under this policy, Board members gave the invocation themselves, on a rotating basis, with the newly -elected Chairperson giving the invocation at the Board's organizational meeting in January. Each Board member could choose to give an invocation or have a moment of silence, and any Board member could choose not to be placed in the rotation to give the invocation. Staff recommends that the Board adopt the same policy for the Board's 2016-2019 term. Preparer: Jeffrey L. Mincks Title: County Attorney 0425:95709.1(95707.1) Attachments: 0 Yes 1:1 No te-OoG.s POLICY FOR THE INVOCATION/MOMENT OF SILENCE AT BOARD OF SUPERVISORS' MEETINGS Annually, at the organizational meeting of the Board of Supervisors, the newly -elected Chairperson of the Board shall offer an invocation or moment of silence at the beginning of the evening session of the Board meeting. After the organizational meeting, the Clerk shall then schedule each of the five Board members to offer an invocation or moment of silence in a regular, rotating fashion at all regularly scheduled Board meetings throughout the remainder of the calendar year. Any Board member may elect not to be placed on the rotational schedule for the year. The Clerk shall promptly notify Board members of the meetings for which they are scheduled to offer an invocation or moment of silence. The invocation is for the purpose of invoking divine guidance for the Board in its conduct of public business within the tradition of the American civil religion and is meant to lend gravity to the Board's meeting, to reflect values which have long been part of our Nation's heritage, and to express a common aspiration for a just and peaceful society. To that end, the invocation should be solemn and respectful in tone and invite Board members to reflect upon shared ideals and common ends before they embark on the sometimes fractious business of governing. The invocation must not be used in any fashion to proselytize or advance any one faith or belief or to disparage any other faith or belief. Additionally, both the invocation and the moment of silence are to be addressed to the other members of the Board, and not to those who are attending the meeting. If a Board member who is scheduled to give an invocation or moment of silence either does not attend a Board meeting for which he or she is scheduled to give the invocation or moment of silence or chooses not to offer an invocation or moment of silence when scheduled to do so, then the next Board member in the rotation shall offer an invocation or moment of silence at that meeting, but the schedule for the remainder of the year shall not be changed as a result. 60,0066 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA E?Rc►rn Meeting Date: January 13, 2016 Item Number: 9.A.7. Subject: Approval of Change Order Number Three for Project 11-0139 - Matoaca Water Tank and Pump Station Countv Administrator's Comments: County Administrator: Staff recommends that the Board of Supervisors approve Change Order number three for the Matoaca Water Tank and Pump Station project in the amount of $62,180 and authorize the County Administrator to execute any necessary documents. Summary of Information: The Change Order represents additional work to demolish and remove the existing 150,000 -gallon Matoaca water tank and associated appurtenances. This work was not included in the original bid due to the potential for the specialized nature of this work to adversely affect the bidding results. The current contract amount is $4,984,148 and with approval of this change order, the new contract amount will be $5,046,328. Change orders, inclusive of change order three, represent 2.57 percent of the original contract price of $4,920,000. No further change orders are anticipated. Funds are available within the project. The county administrative policy for change orders requires that all change orders exceeding $50,000 be approved by the Board of Supervisors. District: Matoaca Preparer: George B. Hayes, P.E. Preparer: Allan Ca Attachments: Flyes 0 No Title: Director of Utilities Title: Director, Budget and Mana_ ement CHESTERFIELD COUNTY "BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 13, 2016 Item Number: 9.A.8.a. Subiect: Request Permission for a Proposed Privacy Fence to Encroach Within a Sixteen - Foot Drainage Easement Across Lot 6, Harrowgate Meadows, Section 3 County Administrator's Comments: County Administrator: Board Action Requested: Grant Michael Cousineau permission for a proposed privacy fence to encroach within a 16' drainage easement across Lot 6, Harrowgate Meadows, Section 3, subject to the execution of a license agreement. Summary of Information: Michael Cousineau has requested permission for a proposed privacy fence to encroach within a 16' drainage easement across Lot 6, Harrowgate Meadows, Section 3. This request has been reviewed by the Environmental Engineering. The existing storm sewer and paved ditch will not be affected. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1No # C-008 "VICINITY SKETCH Request permission for a Proposed �'rivacy Fence to Encroach within a Sixteen -Foot Drainage Easement Across Lot 6, Harrowgate Meadows, Section 3 REQUEST PERMISSION FOR AP'ROP'OSED PRIVACY FEhJCE ti titi A N Chesterfield County Department of Utilities WM P i hom - 416.67 I-V, Address:'. -#3937 H4urrmeadow Lane Current 'Owner, _, GPIN: 791635413800000 P.B. 186, Pg. 66 16' {rain. Esm't w/cont. ditch Lot 5 N Co '. L-111.35' R=325.00 Proposed Dwelling 7.0' I rrs, i P t t,, Lot 7 1} v i Michael Cousineau t3937 Harrmeadow Ln PB. 186 PG. 66 1" PIN: 791635413800000 HARRMEAD0w LANA' ------------ 1tg, There shall be a minimum 6' of fall Building Permit Plot for within 10'mi of the proposed structure L o f 6, Section 3, and a minimum t% slope on all unpaved areas. %5; Construction Entrance Harro wga to Meadows, ® Slit Fence Bermuda District, X if ---mac —X LD Umits of Disturbance . Ch ese terfieid County, VA - ��LTH aA Drainage Arrows t1 �0�5 O FUM this pi Certificate.- 8 tS NOT in a graphics Plotting only. Map. Comrm it Panel No. of.�tfal1.�' 6 -'determined by an EtevoUon )ove information, this property Hazard Area. Land Swwj&s-PIQwm :*0*;'" &raA4 70'W. Aftm SuNe 103 �*17n x4 `ftfi* 23230 Scale: 1*=30' Drawn: TCJ Job: 1329-15 Date: 07/09/15 Checked: JAL 00'0 "10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 Meeting Date: January 13, 2016 Item Number: 9.A.8.b. Subiect: Request Permission for Concrete Driveways to Encroach Within an Eight -Foot Easement Across Lots in Wynwood at Foxcreek, Section 1 County Administrator's Comments: County Administrator: 7 T Grant HHHunt Homes, L.C. permission for concrete driveways to encroach within an 8' easement across Lots 15, 17-22, 24, 26, 28 and 31-32, Wynwood at Foxcreek, Section 1, subject to the execution of a license agreement. Summary of Information: HHHunt Homes, L.C. has requested permission for concrete driveways to encroach within an 8' easement across Lots 15, 17-22, 24, 26, 28 and 31-32, Wynwood at Foxcreek, Section 1. This request has been reviewed by Utilities, Environmental Engineering, Planning, Comcast Cablevision and Verizon. Approval is recommended. District: Matoaca Preparer John W. Harmon Attachments: 0 Yes FINo Title: Real Property Manager "VICINITY SKETCH Request permission for Concrete Driveways to Encroach within an Eight -Foot Easement Across Lots in Wynwood at Foxcreek, Section 1 \v X REQUEST PERMISSION FOR CONCRETE DRIVEWAYS kt Chesterfield County DepaTiment of Utilities 4M E I hm —&16,F7 Teel 0600,e2 - ; X12?5gr r - _ ��;,� ._.--` :._. , @•+•+�'s`�slr3" 1 >� '� � � C? .TIN]% HO ZYN d ' � % �}{ � ' ...� V _ � W Yisr•..h7.'_ :4 .•t�� � � W S :- a. (^1Y1 .-Fes',• ........ ....... ,...... 7.1 ! ---� .. m q'`�ySy ___• _ - _ ! � Y2� 2 W S� 9s„•' y 7 `� o, �8Sr pr � $ �W? ..� C � � (iS �'ci � u�i Q n 1 ------------------9�8JOa � ;•) �z O��G'� nQ o� ''�.. 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Subiect: Request Permission for Concrete Driveways to Encroach Within an Eight -Foot Easement Across Lots 28-32, Wynwood at Foxcreek, Section 12 County Administrator's Comments: County Administrator: Board Action Requested: Grant HHHunt Homes, L.C. permission for concrete driveways to encroach within an 8' easement across Lots 28-32, Wynwood at Foxcreek, Section 12, subject to the execution of a license agreement. Summary of Information: HHHunt Homes, L.C. has requested permission for concrete driveways to encroach within an 8' easement across Lots 28-32, Wynwood at Foxcreek, Section 12. This request has been reviewed by Utilities, Environmental Engineering, Planning, Comcast Cablevision and Verizon. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # CHESTERFIELD COUNTY _ L BOARD OF SUPERVISORS Page 1 of 1 ,4 �RGINv'<` AGENDA Meeting Date: January 13, 2016 Item Number: 9.A.8.c. Subiect: Request Permission for Concrete Driveways to Encroach Within an Eight -Foot Easement Across Lots 28-32, Wynwood at Foxcreek, Section 12 County Administrator's Comments: County Administrator: Board Action Requested: Grant HHHunt Homes, L.C. permission for concrete driveways to encroach within an 8' easement across Lots 28-32, Wynwood at Foxcreek, Section 12, subject to the execution of a license agreement. Summary of Information: HHHunt Homes, L.C. has requested permission for concrete driveways to encroach within an 8' easement across Lots 28-32, Wynwood at Foxcreek, Section 12. This request has been reviewed by Utilities, Environmental Engineering, Planning, Comcast Cablevision and Verizon. Approval is recommended. District: Matoaca Preparer: John W. 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Subject: Request Permission for Concrete Driveways to Encroach Within an Eight -Foot Easement Across Lots 12, 23, 27 and 29, Wynwood at Foxcreek, Section 1 County Administrator's Comments: County Administrator: Grant RREF II -TFC Wynwood, LLC permission for concrete driveways to encroach within an 8' easement across Lots 12, 23, 27 and 29, Wynwood at Foxcreek, Section 1, subject to the execution of a license agreement. Summary of Information: RREF II -TFC Wynwood, LLC has requested permission for concrete driveways to encroach within an 8' easement across Lots 12, 23, 27 and 29, Wynwood at Foxcreek, Section 1. This request has been reviewed by Utilities, Environmental Engineering, Planning, Comcast Cablevision and Verizon. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FINo 600077 MINNUVWX*Ws Request permission for Concrete Driveways to Encroach within an Eight -Foot Easement Across Lots 12, 23, 27 and 29, nwood at Foxcreek, Section 1 5_1 REQUEST PERMISSION FOR CONCRETE DRIVEWAYS . .... ......... 44i 10 Chesterfield Cau nty Depadment of Utilities $ �.. i. liS 'n •1 1 :- ,-w.�............. �... ` 4.^�i h 'v...`•+ �t11.. .yl w .. ®S. •. \ �f^ z m SM7 X9i1�4 1jF -. _�a Ci a z 4 • - r a:�� � 2 cs'S' .• 51 9e..i " g4iL''•a n alai r �} $ !'� � � � � � Z ' '.c� .��'e ^z tsps. ��•-�'•• a:tib\ �''�' � u ��-' s jt J .f f � k1 b� /,SCJ' Y\�• � 0`Y' $� yE / . � t t.� � o' � �' �' Q �"'1 �Y iii n $ i t�'"j' e :'4g d ♦mom aN +�VOh6 S� ...i i �{ « v rw Y.. $ � pzS a 3 < " . �� r` + N .,�`lf �y •te a• V g,6• ti4� i O F.3 `- N. 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Subject: Request Permission for Concrete Driveways to Encroach Within an Eight -Foot Easement Across Lots 21-27 and 33, Wynwood at Foxcreek, Section 12 County Administrator's Comments: County Administrator: _ Board Action Requested: Grant RREF II -TFC Wynwood, LLC permission for concrete driveways to encroach within an 8' easement across Lots 21-27 and 33, Wynwood at Foxcreek, Section 12, subject to the execution of a license agreement. Summary of Information: RREF II -TFC Wynwood, LLC has requested permission for concrete driveways to encroach within an 8' easement across Lots 21-27 and 33, Wynwood at Foxcreek, Section 12. This request has been reviewed by Utilities, Environmental Engineering, Planning, Comcast Cablevision and Verizon. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No # -0c.11-00-80 "VICINITY SHETI Request permission for Concrete Driveways to Encroach within an Eight -Foot Easement Across Lots 21-27 and 33, Wye cod. at Foxcreek, Section 12 41i REQUEST PERMISSION FO-R --j CONCRETE DRIVEWAYS CO V2� ChasterfiLld County Depastmept of Utk� W � 4 4 ©aw.n .-. Wmrnmcnrnnl wzm Wo �yz�3o 3wWW�„p3wW;3�3w3�'Wi,,�WWo�Z t^N��� I1 C),.,- a N^ � P C.Of�'•Y ipOM1 t7'`�(OtV N�O+�r-� <f +� J U g t Z h Y h V�• � N N a N O O N g I Y � N�} N. N r f 2 Sz 2�n en2no">n oinoeos�^^ Z9,6S zIzzzzzozzizza;zzzzsz z s M%b,FSZ zz zo zBd q. w� °x isz N;ne n e' wmW�ar jnwnvirn ni-31Ida Mon "Na 7/7 °mc e A W� Rl IW j W W:W W W iW W W W W W W W W w W W W W M N qqq ¢ qd yWy QQp po°o8o$° ppo Wp 4h ��Q� sPP4s �o+,1 vS CSryuNl or. o k�m � S ZI 4az O mm�w� p� O N a2—y, �x � nnnnnnnn 4 u gJy�Z 4 Uib(Gb101Cbbb 1`yU y�. '�, -¢zb ��aq-�'04� Z ��NNNNNhhh q 324 m '' (y h =".::_: _:::�••... 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Subiect: Request to Quitclaim a Portion of a Variable -Width Water Easement Across Property at 1809 Otterdale Road County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width water easement across property at 1809 Otterdale Road. Summary of Information: Shannon G. Higginbotham, Jr. and Frances M. Higginbotham have requested the vacation of a variable width water easement across their property at 1809 Otterdale Road. This request has been reviewed by the Utilities Department. The waterline is being installed on the north side of Otterdale Road and this easement is no longer needed. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: 0 Yes FINo Title: Real Propertyager #mc,. 8 ILWTAA rel I ON I k VA M a a M- Mot I Request to Quitclaim a Portion of a Variable Width Water Easement Across Property at 1809 Otterdale Road -- REQUEST TO, QUITCLAIM ...... A PORTION OF AVARIABLE WATER EASFM E IT C 10 '0 Uj F- % N 610 N Chesterfield County DepaTtment of Utilities S PLAT SHOWING 0.118 ACRES TO BE DEDICATED TO CHESTERFIELD COUNTY FOR A VARIABLE WIDTH WATERLINE EASEMENT ACROSS PROPERTY BELONGING TO SHANNON G. JR. & F.M. HIGGINBOTHAM Matoaca District, Chesterfield County, VA Date: November 20, 2006 Scale: 1"=50' REV: MAY 01, 2009 per county comments Joseph, Cog & Associates, Inc, / Civil Engineering " Land Surveying' Land Planning 14395 Sommerville Court, Midlothian, Virginia 23113 J Phone 804-897-8887 ' Fax 804-897-5959 0 00 0� ROQ FQ `R �W 0 `No? 6.60' •S79'45'09'W ZN 3697464.095 r'cr E 11717058.196 w O. TH U N DAR aw PROPERTIES LLC �- 1819 07ERDALE ROAD 716-697-9635-00000 �RIABLE o WIDTH �' WATERLINE EASEMENT TO BE Q TITCLAI�S) E SHANNON G. do HIGGINBOTHAM DB 1213 PG 558 1809 OTTERDALE ROAD 717-697-1737-0000 County Project Number 06-0086 Tent. Case Number GRAPHIC SCALE : 1 " 50' 04TS0333 50' 0 50' 100' ?5,14 � �fl�� /�,�,2 =88.60 A' f1` 4 N 3697552.718 E 11717276.475 GEORGE E. & MA€JELYN J. 00 TEHAN 11t1801 OTTERDALE ROAD 00 717-697-3135-00000 OF vr� JOHN H. BARTENSTEEN JR. No. 1692 S UR`� Sheet Number 1 of 1 JCA Job #25226 �r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 1 of AGENDA Meeting Date: January 13, 2016 Item Number: 9.A.10. Subject: Request to Aid HMG Investments, LLC in the Acquisition of Offsite Sewer and Temporary Construction Easements for Harper's Mill County Administrator's Comments: County Administrator: Authorize Right of Way Staff to aid HMG Investments, LLC in the acquisition of offsite sewer and temporary construction easements for Harper's Mill; subject to the developer executing a contract agreeing to pay all costs. Summary of Information: HMG Investments, LLC has requested that the County aid in acquiring offsite easements that will provide sewer service to Harper's Mill Subdivision. This request is consistent with the county's policy to assist developers when they are unable to acquire easements. Condemnation, if needed, would require Board approval at a public hearing. This line will also make sewer available to existing properties on Dry Creek Road and could be further extended to serve additional properties on Dry Creek Road, Beach Road and Winterpock Road. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # 000 'ICI ITS` SKETCH Request to Aid HMG Investments, LLC in the Acquisition of Offsite Sewer and Temporary Construction Easements for Harper's Mill 1k I 01PAM, FN-L;4;J.Y&LFs1r-&i !RTIl',�JfCl:�'-;�tlic�r—Lft"ft�-Irrcfticr--Fe-ri�S "d-1 Constuction Easements for Harper's Mil I Chestufield County Department cf Utilftoes / d / gin m, / h (� 1 "tC4 1 /� m IN" �'•m � \� � ire \\,i / ar �\ � R �y' rte, � , �'� V Qti Ilk till N 7 C kC�{ 45 1 1 /� m IN" �'•m � \� � ire \\,i / ar �\ � R �y' rte, � , �'� V Qti �i . \ I Is RONNIEGID . \ I Pk lap ep . \ I CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 LD AGENDA Meeting Date: January 13, 2016 Item Number: 9.A.11.a. Subiect: Award of Construction Contract for County Project #14-0171, Hugenot Village Sewer Replacement County Administrator's Comments: County Administrator: Board Action Reauested: The Board of Supervisors is requested to award the construction contract to Perkinson Construction, LLC, in the amount of $465,718 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of approximately 1,395 linear feet of 8 -inch gravity sewer and appurtenances all to replace existing sewer infrastructure which is at the end of its useful life. Staff received a total of four bids ranging from $310,204 to $624,485. The lowest bid was received from Southern Construction Utilities Inc; however, this bid was withdrawn. The lowest responsive bid was from Perkinson Construction, LLC, in the amount of $465,718. The county's engineering consultant, AECOM, has evaluated the bids and recommends award of the contract to Perkinson Construction, LLC, the lowest responsive bidder. Funds for this project are available in the current CIP. District: Midlothian Preparer: George Hayes, P.E. Title: Director of Utilities Preparer: Allan Carmody Attachments: 0 Yes F-1No Title: Director, Budget and Management 0 �D0090 el cof.)C-41 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 AGENDA Meeting Date: January 13, 2016 Item Number: 9.A.11.b. Subject: Award of Construction Contract for County Project #14-0068, Moorefield Park Drive Waterline Rehabilitation County Administrator's Comments: County Administrator: Board Action Regueste : The Board of Supervisors is requested to award the construction contract to Perkinson Construction, LLC, in the amount of $270,375 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of approximately 700 linear feet of 12 -inch ductile iron waterline to replace existing infrastructure which is at the end of its useful life. Staff received a total of six bids ranging from $270,380 to $410,068. The lowest responsive bid was from Perkinson Construction, LLC, in the amount of $270,380. The county's engineering consultant, AECOM, has evaluated the bids and recommends award of the contract to Perkinson Construction, LLC, the lowest responsive bidder. Funds for this project are available in the current CIP. District: Clover Hill Preparer: George Hayes, P.E. Title: Director of Utilities Preparer: Allan Carmody Attachments: 0 Yes F-1No Title: Director, Budget and Management == QG CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 s' -�g } AGENDA Meeting Date: January 13, 2016 Item Number: 9.A.12.a. Subiect: Acceptance of a Parcel of Land Along Autumnleaf Drive from Catherine H. Kiiffner and Frederick J. Kiiffner, III County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.03± acres along Autumnleaf Drive from Catherine H. Kiiffner and Frederick J. Kiiffner, III, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board parcel of land containing 0.03± H. Kiiffner and Frederick J. improvements in conjunction with Approval is recommended. District: Dale of Supervisors accept the conveyance of a acres along Autumnleaf Drive from Catherine Kiiffner, III. This dedication is for the development of Autumn Grove, Section 3. Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # COGS MA rel 10 11 MA I Sw Acceptance of a Parcel of Land Along Autumnleaf Drive from Catherine H. Kiiffner and Frederick J. Kiiffner, III 0.03+1- ACRE PARCEL TO BE DEDICATED VIN 'BLAND CREEK WINTERLEAF DRIVE > LL 4 LU GRAPE EAF DR-J�S/ b� IN ChastafieH County DepartmEnt Df Utilities s L' 150 yc 44V 15' cn 15' TEMPORARY CONS7RUC770N E;4SEMENTI SPRAWL ROBIN ANN 5708 WINTERLEAF DRIVE 774-677-9214-00000 DB.• 4603, PG. - 108 HILMAR SEC77ON D LOT 68 P.B.80 Pg. 15-16 UNE TABLE BEARING I LENGTH L 1 IV42'40 44 26.23 L2 NO2*1846E 1 71.47 L3 W4547W 878 L4 NO2'18'01TI 55.57 DEAN T. PATRICK 774-678-9546-00000 D. B. 10201 Pg. 311 6936 Autumn Point Drive -- (92.91)6.01 v r`Oj (S85.30 49 "E• 126.787)— ' 18.8i (SURVEY 774- UNE) =� (900) �a '`i�� � oi\ VARIABLE WIDTH CA7HER/NE H & FREDERICK J *� WATERUNE EASEMENT KIIFFNER c ADD177ONAL 9' 5700 W/N7ERLE4F DRIVE n SEWER ESMT GPIN.• 775-677-0215-00000 PB.• 44, PG.- 67 & 68 D8. 3388, PG. 890 Q 16' SEWER ESMT z DR- 1540, PG.- 819 t N 3.677.050.93 oto 30 0 30 Scale 1 " = 30' CURVE TABLE - R40 LENGTH CHORD 8NN8 CKORO TAN Cl 24.48 36.19 544;5542 32.98 ?232 C21 35244 48.90 Sar18'18V 14886124.49' Co. Proj# 08-0074 DATE: 10/23/2015 SCALE: 1=J0' JOB NO: C0400125.01 HILMAR LOT 1 v r`Oj BLOCK J, SECTION 8 P.8.44 Pg.67-68 N CA7HER/NE H & FREDERICK J KIIFFNER 5700 W/N7ERLE4F DRIVE � N GPIN.• 775-677-0215-00000 � D8. 3388, PG. 890 Q h Q t N 3.677.050.93 LF_AF DRIVE STATE ROUTE 3295 EXISTING 50' RiW o4sA1,'1`A OF+ Mark B. Beall Lie. No.1613 10/23/2015 PLAT SHOWING A VARIABLE WIDTH t WATERLINE EASEMENT, A 15' TEMPORARY' - CONSTRUCTION EASEMENT AND 0.03± ACRE OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD CROSSING THE LAND OF CATHERINE H. & FREDERICK J. 111, KIIFFNER DALE DISTRICT CHESTERFIELD CHK. ✓AB COUNTY, VIRGINIA DWG.•$CZ • PLANNERS • ARCHITECTS • ENGINEERS •SURVEYORS- n 15871 City View Drive Suite 2D0 • Midlothian, Virginia 23113 • Phone (804) 794-0571 • Fax (804) 794-2635 www.balzer.cc Ca CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 n n­�11 AGENDA Meeting Date: January 13, 2016 Item Number: 9.A.12.b. Subject: Acceptance of Parcels of Land Along the North Right of Way Line of Old Bermuda Hundred Road and East Right of Way Line of Old Stage Road from Miles and Wells County Administrator's Comments: County Administrator: Accept the conveyance of four parcels of land containing a total of 3.1330 acres along the north right of way line of Old Bermuda Hundred Road (State Route 618) and east right of way line of Old Stage Road (State Route 723) from Miles and Wells, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Propertyger Attachments: 0 Yes 7 No 9 , "VICINITYSKETCH Acceptance of Parcels of Laid Along the North Right of Way Line of Old Bermuda Hundred Road and Easy. Right of Way bine of Cold Stage Road from Miles and Wells TT ER pA KERS 13 _ -- Q s t [Total of 1.1720 Acre Parcels] —------------ ?°o 0 '1.9610 Acre Parcels III) k IB j' -� tky� 5� ChrestErfield CDunty Department of Ctilitia:s S i S ��NNm� nNc�i, i J 1 / �n t�t / 4t / I� J ai asraa'�x�•o � ss:•�a'�c: ra RK"Jd •OU31 a N I I I I N I ----------------- 1Ni1135Y30ad?n a9L_ \ ------ --11N?REY3 1P�11�3 ,OTS --� OIS9d '�LI�'A'08 @SSt'9d Sidt�9'p--------T"4--- P?O mo. 101 2a� o 1,4 C-� h tiq+; �VQ'aa�pv oZ Oma N M rio�hl^c�r�z2 O�O x CHESTERFIELD COUNTY Gla„ BOARD OF SUPERVISORS Page 1 of 3 ?bs AGENDA Meeting Date: January 13, 2016 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 14-0275 Project Name: Hallsley, Section 3B Location: 15350 Hunting Hill Road Developer: East West - Hallsley, LLC Contractor: Piedmont Construction Company, In. Contract Amount: Water Improvements - Wastewater Improvements - District: Midlothian $ 80,000.00 $ 133,000.00 Preparer: Michael A. Nannery, P. E. Title: Assistant Director of Utilities Attachments: F Yes 0No #0001®0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) 2. Contract Number: 14-0278 Project Name: Iron Bridge Corner Apartments Location: 6700 Iron Creek Circle Page 2 of 3 Developer: Iron Bridge Road Apartments VA LLC Contractor: Mills Construction Company of SC Inc. Contract Amount: Water Improvements - $ 138,531.00 Waste Water Improvements - $ 8,939.00 District: Bermuda 3. Contract Number: 15-0073 Project Name: Carden Park at Magnolia Green 0 Location: 17308 Hull Street Road Developer: 6801 Woolridge Road - Moseley LP Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca Contract Number: 15-0091 Project Name: Wynwood at Foxcreek Section 13 Location: 6400 Woolridge Road Developer: RREF II - TFC Wynwood, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - Wastewater Improvements - District: Matoaca $ 101,980.00 $ 238,325.60 $ 156,654.00 $ 180,450.37 00 110J CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) 5. Contract Number: 15-0122 Project Name: Hallsley, Section 17 Location: 15350 Hunting Hill Road Developer: East West - Hallsley, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - $ 88,500.00 Wastewater Improvements - $ 57,500.00 District: Midlothian 6. Contract Number: 15-0151 Project Name: Wynwood at Foxcreek Section 14 Location: 6400 Woolridge Road Developer: RREF II - TFC Wynwood, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $ 86,732.35 Wastewater Improvements - $ 127,850.85 District: Matoaca BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 13, 2016 Item Number: 10.B. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Stegmaier Title: County Administrator Attachments: 0 Yes F-1 No 9 001010. 3 CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances 1/13/2016 % of General Fund Fiscal Year Budgeted Expenditures 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1% 2015 $57,248,000 8.1% 2016 $58,668,400 8.1% mmm CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 1/13/2016 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 3/27/2015 Return funds from completed projects 20,865 7,315,062 4/7/2015 Return funds from completed projects 18,333 7,333,395 5/29/2015 Return funds from completed projects 523 7,333,918 6/10/2015 Return funds from completed projects 4,573 7,338,491 6/30/2015 Return funds from completed projects 10,359 7,348,850 FOR FISCAL YEAR 2016 BEGINNING JULY 1, 2015 4/15/2015 FY2016 Budget Addition 24,488,500 31,837,350 4/15/2015 FY2016 Capital Projects (23,886,000) 7,951,350 &C"11011-05 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS 1/13/2016 District Maximum Carry Over from Prior Years FY2015 Appropriation Funds Used Year to Date Items on 1/13 Agenda Balance Pending Board Approval Bermuda $32,053 $33,500 $13,930 $0 $51,623 Clover Hill 34,003 33,500 7,043 0 60,460 Dale 37,500 33,500 3,140 0 67,860 Matoaca 26,913 33,500 7,462 0 52,951 Midlothian 37,500 33,500 10,140 0 60,860 County Wide 0 0 0 0 0 C 111 1 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Prepared by Accounting Department December 31, 2015 Outstanding Date Original Date Balance Began Description Amount Ends 12/31/2015 04/99 Public Facility Lease — Juvenile Courts Project $ 16,100,000 01/20 $ 4,110,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 310,000 10/04 Cloverleaf Mall Redevelopment Project** 16,596,199 10/20 7,484,947 12/04 Energy Improvements at County Facilities 1,519,567 12/17 346,145 05/05 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping•, Acquisition/Installation of Systems 14,495,000 11/24 940,000 05/06 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 3,520,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 12,885,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 18,065,000 9/14 Dell Financial Services - Middle School Chromebooks 4,146,000 01/17 1,247,748 8/15 Dell Financial Services - High School Chromebooks 5,633,259 08/17 3,353,198 9/15 Master Equipment Lease Purchase Agreement - School buses 8,649,800 09/22 8,649,000 *Partially Refinanced 06/12 **Amended and restated 12/14 TOTAL APPROVED AND EXECUTED 149,144,825 60,911,038 PENDING EXECUTION Approved Description Amount None CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 Meeting Date: January 13, 2016 Item Number: 10.C. Subiect: Report on Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: Janice Blakley Title: Clerk to the Board Attachments: 0 Yes F-1No # County of Chesterfield County Report Period. 1110112015 through 1113012015 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period Developer bonds held pending VDOT's acceptance of streets reported here may he released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective 00 Resolution Date Project: Riverniont Abandonment Type Change: Abandonment 698 State Avenue Termini: From: .32 W Int Rt 833 To: .06 W Int Rt 833 Project: State Ave Abandonment Type Change: Abandonment -0.26 2/27/1991 11/30/2015 698 State Ave -0.06 4/15/2009 11/30/2015 Termini: From: .06 mi W Int Rt 698 & Rt 833 To: Int Rt 698 & Rt 833 Total Net Change in County's Mileage -0.32 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 786-0795) Page 4 of 83 January 13, 2016 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Pastor Shawn Franco 2. Bob Olsen 0 0 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 93 9 5. CHESTERFIELD COUNTY ., BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 13, 2016 Item Number: 15.A. Subiect: Resolution Recognizing Ms. Suzanne Cormier for Her Outstanding Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requester Ms. Jaeckle requests that the Board adopt the attached resolution. Summary of Information: The attached resolution recognizes Ms. Suzanne Cormier for her outstanding service to Chesterfield County. Preparer: Garrett Hart Title: Director, Economic Development Attachments: 0 Yes F-1No RECOGNIZING MS. SUZANNE CORMIER FOR HER OUTSTANDING SERVICE TO CHESTERFIELD COUNTY WHEREAS, Ms. Suzanne Cormier, born in West Virginia, received her Master's Degree from Marshall University in Adult Training and Development and relocated from West Virginia to Chesterfield County with her husband in 2006; and WHEREAS, BizWorks Enterprise Center, formerly the Jefferson Davis Enterprise Center, was founded in 2001 as a project of the Jefferson Davis Association; and WHEREAS, BizWorks is a non-profit small business incubator offering office and warehouse space, mentoring and providing support to new businesses and those transitioning from a non-traditional business environment; and WHEREAS, BizWorks has served 68 small businesses that have created more than 217 full-time jobs for residents along the Jefferson Davis Corridor; and WHEREAS, Ms. Cormier returned to BizWorks to serve as Executive Director of BizWorks in 2011, having served as the Assistant Director from 2006 to 2009; and WHEREAS, Ms. Cormier helped guide the successful transition of BizWorks Enterprise Center from a program of the Jefferson Davis Association to a 501c3, non-profit incubator in 2011; and WHEREAS, Ms. Cormier worked to build the organization into a well- managed incubator that provides structured mentoring and support programs to small and medium sized Chesterfield County businesses; and WHEREAS, Ms. Cormier grew the incubator's residential membership from two resident businesses to twelve residential members during her tenure; and WHEREAS, Ms. Cormier launched a successful virtual member program, with five current members and a co -working space to support small business as programs of BizWorks; and WHEREAS, Ms. Cormier has personally mentored and assisted numerous small businesses and helped them grow and expand. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of January 2016, publicly recognizes the exemplary achievements and civic service of Ms. Suzanne Cormier and expresses appreciation on behalf of all Chesterfield County residents. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Cormier and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 13, 2016 Item Number: 17.A. Subiect: PUBLIC HEARING: Ordinance to Vacate an Eight -Foot Easement Across Lots 6-22, Wynwood at Foxcreek, Section 6 County Administrator's Comments: County Administrator: Adopt an ordinance to vacate an 8' easement across Lots 6-22, Wynwood at Foxcreek, Section 6. Summary of Information: RREF II -TFC Wynwood, LLC has submitted an application requesting the vacation of an 8' easement across Lots 6-22, Wynwood at Foxcreek, Section 6. This request has been reviewed by Utilities, Environmental Engineering, Planning, Comcast Cablevision and Verizon. A 5' easement will be dedicated across the front of the lots. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes � No # . �, .2 "VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate an Eight -Foot Easement Across Lots 6-22, Wynwood at Foxcreek, Section 6 PUBLIC HEARING: ORDINANCE O' DR 0 VACATE AN WEASEMENT 15t 4ti �x ChestEffield County DepartmFnt of Utilities 1 G^crh 333,33 IEll. VINIOUTA'AlNnoo X131-dU31S3HO 4AP lolulslQ VoVOlviN 9 NOf103S 5133UOX03 iV QOOMNAM 30 8 3OVdS NUO V Z.Z-9 S101 w UNISS080 031VOIC3O 38 01 iN3W3SV3.9 b GNV 9 031VOVA38Oi.LN3W3SV3,0VONIMOHSltlld $ iso T— v b m LL N � q -o0~ �y_Ic -/ Q00ti •� QQ �S !!!�� 0 Up U S o^i,q, / Q / �y_Ic -/ Q00ti •� QQ �S !!!�� C .�G� c 7+ \ k / .� y of SNI a / �^5 fJ O 0 All o^i,q, jtt, �^t�•ti. �y_Ic -/ k' c �q8 .� of z�woh0gn y. Ary �^5 H� VFX xq fJ O 0 All o^i,q, jtt, �^t�•ti. k' �q8 .� q F z�woh0gn y. Ary �^5 H� VFX bti �g88 88 8 48 88 IN M F•il'a•N X8� PRI, U CtG FCIUtI C! ijG�GCa fJ O 0 All Xicbwonb rZIMeGANfivatc1) Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date January 06, 2016 Date Category Description Ad Size Total Cost 01/0612016 Meetings and Events TAKE NOTICE: That on January 13, 2016, at 6:30 p.m. or as sc 2 x 20 L 200.00 TAKENOTICE That on January 11916, a162 p.m or as soon thereafter as maybe heard,theBcerdotSupmN omofCtestedieldCou atitsregular meeliq place¢ io the Public Meeting Room of Chesterfield CO, VK. giniad co2dderihefdWingenhaoceforadoptiom Aft ORDINANCE to vacate an 6 easemerd across lots 6.22, 0ND Wyn• Brood 9 Foxcreek, Seition 6, as sham on a plat frj Balzer and Associ #4 Inc, dated May 27, 2615, recorded September 21, L115, in the Clerk's Office CirnstCourt CheldeldCounty, Vhginia, in Plat Book 211,dPageA and 100. Informationre rdingtheproposedorhaceisonMeintheRightol Way Officein esterfeld County, Virginia and may heexamined by all irderested�a�res 6ata2en the hours at d am, anti/ 52 pm, Monday through Way. The hearino is held of a oublic Wit, deslored to be accessible to oer. iceB Boyd, 0611 preter senices for the deaf must noNty the Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE: That on Janu was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/30,01/06/2016 The First insertion being given ... 12/30/2015 Newspaper reference: 0000255529 Sworn to and subscribed before me this ,t✓ i ll' NotAry Public Supervisor State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU ry CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: January 13, 2016 Item Number: 17.13. Subiect: PUBLIC HEARING: Ordinance to Vacate an Eight -Foot Easement Across Lots 2-6 and Open Space A, Wynwood at Foxcreek, Section 11 County Administrator's Comments: County Administrator: Adopt an ordinance to vacate an 81 easement across Lots 2 thru 6 and Open Space A, Wynwood at Foxcreek, Section 11. Summary of Information: RREF II -TFC Wynwood, LLC has submitted an application requesting the vacation of an 81 easement across Lots 2-6 and Open Space A, Wynwood at Foxcreek, Section 11. This request has been reviewed by Utilities, Environmental Engineering, Planning, Comcast Cablevision and Verizon. A 5' easement will be dedicated across the front of the lots. Approval is recommended. District: matoaca Preparer: John W. Harmon Attachments: 0 Yes FI No Title: Real Property Manager 0, 0 1 -'155 "VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate an Eight -Foot Easement Across Lots 2-6 and Open Space A, Wynwood at Foxcreek, Section 11 C) PtJBC IC A-R--l'NG: ORDINANCE" TO VACATE AN 8' EASEMENT ------- - --------- D R N Chesterfield County Departmant of Wilbes +* E S 4) VINI°OMIA'AUNnOO O'1313tI3183HO m 101HIS10 VOHOlYW T a Ll NOLL03S N398OX03 Cv Un 1V OOOMNAM d '10 8 V V 3OVdS NUO 9 9-Z S10oLO S gs 3 s y ; _ ONISSOHO 031V01030 38 011N3W3SV3 A V ONV 1.2 w t� � 031tl0VA38011N3W3SV3.SVVNiMOHSIVId a = `cam —J 1SA o C o a h � �,�. � �y f bS as O 4 v�2 o% 1p �mC � i� g Q fy Q�rymnb� &afi g ti = `cam —J �,�. zz a¢ y• f bS as O 0 9 M: IR chnionb imeo-Diopntirb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date January 06, 2016 Date Category Description Ad Size Total Cost 01/06/2016 Meetings and Events TAKE NOTICE: That on January 13, 2016, at 6:30 p.m. or as sc 2 x 20 L 200.00 TAKEROIICE ThatmJanulryl3 2016,at630p� orassoonthereafterasmaybe heard, the Board of Superraors of Chzsterfieb County al ifs regular m�tirrlgplaceinlf�WblEldeetirORoomof Ctksfert�IdCouoty,Yr• giiia,ra considerthefolbxthgadinarceioradoplion, AN ORDItiARCE to uacete an B easemerd across lots 2.6 and Open SpareA,uhilWyrra�odatfox<reek Sectonll,asshovrnonaplat by B�ieranOAssoaattes bar 24,,, 24,2J1S'10 U ksOf keC'rwrtCoud ChesterfieldCaurdy,YugiR- ia, k Plat Book 2A al Paget. Wom alrega�iigthepropos�ordnarreisonfie cltheRightof WayOfficeinChesterfieldCounty,Vij� , and may beexaminedbyall interestedpaOsbetnientehau dt30am.and6,00pn,Monday through Frty. Rehear is held at a pubOc tdlo designed to be accessible to per- so� Ititth d�isabi lities. Any persoos with questions on the aaessib1 dy of the Wity or need for rewrable accommodations should contad Jan- ice B. Blakley, Verkto the Board, tt 70121 Pam nee& an•iceB.Blakley,GmktotheBoard,ai7012011,Personsneedn Nei.peter seffm for the deaf must df y ftClerk to the Board no laler tWanuarykn16 Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE: That on Janu was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/30,01/06/2016 The First insertion being given ... 12/30/2015 Newspaper reference: 0000255533 Sworn to and subscribed before me this Notary Public Supervisor j State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU �CGCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 =g AGENDA e yrxmi*a Meeting Date: January 13, 2016 Item Number: W.C. Subiect: PUBLIC HEARING: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement for the Dominion Virginia Power undergrounding project at 12321 Richmond Street. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement for the Dominion Virginia Power undergrounding project at 12321 Richmond Street. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Propertyger Attachments: 0 Yes F� No C "VICINITY SKETCH PUBLIC HEARING: Conveyance of an Easement to Virginia Electric and Power Company N PLJ BLI C HEARING'- CONVEYANCE OF AN EASEMENT E411 N Chesterfield County Department of Utilities W*E 4D S ADJACENT PROPERTY O� o rr 63 G Q�" COUNTY OF CHESTERFIELD, VIRGINIA 12321 RICHMOND ST. CHESTER, VA 23831 \ TAX MAPj 791653077300000 \ OWNERS INITIALS \ \ DVP 15' UG EASEMENT °�O����°°pO° ♦ 1p,�y��� \ `� 41- IPp OHO �R"' p° \ \ ADJACENT ����` o ` 000 ♦ 5�<`��` PROPERTY °Oh ADJACENT ADJACENT 1� ROPERTY 4'. 0O G� Q PROPERTY y^��°°° P Plot to Accompony �G�P �P� Right—of—Way Agreement l VIRGINIA ELECTRIC AND POWER COMPANY G� 12333 PERCIVAL ST. doing business as Dominion Virginia Power UG CHESTER, VA 23831 District I TAX MAPS 790653812700000 PETERSBURG LegendDistrict- ownship- orough County -City State BERMUDA VA — — — — — Location of Boundary Lines of Right -of -Way Io+ Number Office Plat Number �- — — Indicates Property Line is Right -of -Way Boundary CENTRAL 14-15-2631 Estimate Number Grid Number 7695395 MO140 ae by 111/11/15 AVD Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649 -6208 - CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date January 06, 2016 Date Category Description Ad Size Total Cost 01/12/2016 Meetings and Events TAKE NOTICE That on January 13, 2016, at 6:30 p.m. or as so 2 x 16 L 92.00 TXNRCE Daton January 13, 1016, at 62 a eras soon thufter as may he heard the Board of Spisors of C mold County at its oz M* plarR � k Mic Ir"km Room of C ddEld Con �, W. g'aua,urolcp�iderihecor��reyinceofalS'aasemeottaYrg'mia eclat andPa<<r�Compaarryaaossoou�y rop�yat11311PorhreondS�eet Info�ation regardiogil�proposed corrreyal� �oofVentlheRh�a( yJaya Chesfedield County, Ynrghma, alb may he eiamined by dI ierest� parties �tween the hens of B30 am and SA0 pm, fdanday tluoughkit, The hearing is held at a puhfic facility dbignd to he aamlle to pr• sons s'rh disahil'diw, My pe�o� rti dll questhons on ghe aaess�btlify of th faci%VNdfor WORM iocomolodatiahsSNA Wad JD iu B. Mi, aedc to the Beard at WIN. Persons needing inter• preta swim for ft deaf must notify the Gedi to the Board no lata t�n�nuary&t016 Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on Janua was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 01/06/2016 The First insertion being given ... 01/06/2016 Newspaper reference: 0000256882 Sworn to and subscribed before me this Nota Public �Sp;��� State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA I`&CfP� Meeting Date: January 13, 2016 Item Number: 19. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on January 27, 2016, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board 0 No #