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2021-07-28 MinutesBOARD OF SUPERVISORS MINUTES JULY 28, 2021 Supervisors in Attendance: Mr. James M. Holland, Chair Mr. Christopher M. Winslow, Vice Chair Mr. James A. Ingle, Jr. Mr. Kevin P. Carroll Ms. Leslie A. T. Haley Dr. Joseph P. Casey County Administrator Mr. Holland called the meeting to order at 2:00 p.m. He requested all individuals in the Public Meeting Room to only sit in designated seats, maintain spatial distancing from others, and not congregate in groups. 1. APPROVAL OF MINUTES On motion of Mr. Winslow, seconded by Mr. Carroll, the Board of Supervisors approved the minutes of June 23, 2021, as submitted. Ayes: Holland, Winslow, Ingle, and Carroll. Nays: None. Absent: Ms. Haley. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. Winslow, seconded by Mr. Ingle, the Board removed item 17.A. - Public Hearing To Consider a Lease Agreement with Dominion Aviation Services, Inc. for Construction of an Aircraft Hangar at the Chesterfield County Airport and added item 13.B.16 - Nationwide Opioid Litigation Settlement Allocation Memorandum of Understanding, and approved the agenda, as amended. Ayes: Holland, Winslow, Ingle, and Carroll. Nays: None. Absent: Ms. Haley. `/ 3. WORK SESSIONS k/ 3.A. EVERYDAY EXCELLENCE - LEARING AND PERFORMANCE CENTER Ms. Carrie Jones, Animal Services Manager, recognized Ms. Sara Elkins and Ms. Tamara Highsmith of the Learning and Performance Center for their invaluable assistance in fostering kittens in their homes. She discussed how important their volunteerism 21-410 7/28/2021 was to the shelter, especially during the pandemic when spaying and neutering services were delayed. She stated approximately 100 kittens, many of whom required bottle feeding and around- the-clock care, were saved and found homes as a direct result of their tireless efforts to care for them. Ms. Andrea Ramat, Animal Services Supervisor, credited Ms. Elkins and Ms. Highsmith for helping the Animal Shelter start the program and stated the program would not be what it is without them. In response to Mr. Carroll's question relative to the types of animals that were fostered, Ms. Ramat stated most of the animals were cats and kittens, but Ms. Highsmith cared for a dog and her puppies and Ms. Elkins cared for some puppies. In response to Mr. Carroll's question relative to there being sufficient resources to care for the foster animals, Ms. Ramat stated there were ample resources. She stated Ms. Elkins and Ms. Highsmith often purchased their own supplies, thereby saving the shelter money and allowing the shelter to divert resources to other animals. In response to Mr. Carroll's question relative to opportunities for the community to support the shelter, Ms. Ramat stated the shelter has a wish list on the Amazon website, and monetary donations can be sent to the Chesterfield County Police Foundation with a note to direct the funds to the Animal Shelter. 3.B. CVTA AND GRTC UPDATE Mr. Jesse Smith, Deputy County Administrator, provided an overview of the work session and introduced Ms. Julie Timm, Chief Executive Officer of the Greater Richmond Transit Company (GRTC). He noted Mr. Ian Millikan, one of the Board's three appointees to the GRTC Board of Directors, was present in the audience. He provided details of the Central Virginia Transportation Authority (CVTA) and discussed its responsibility to develop priorities and allocate funding. He reviewed the upcoming timeline for staff to meet with the Board to discuss regional priorities and encouraged Board members to suggest projects for consideration. He stated staff would discuss Smart Scale projects at the same time as CVTA priorities, and he anticipated Board action in November. He discussed the Fall Line Trail regional project. He stated while this project may not score well on the list of priorities, the CVTA is not required to follow the priorities and can fund a project it deems worthy. He discussed the CVTA's responsibility to evaluate the governance structure of transit service in the Richmond region. He stated the CVTA found that existing mechanisms are sufficient to ensure accountability of the 15 percent transit component of the CVTA tax. He further stated other findings were to consider adding Henrico County in the current GRTC Board structure and to consider reconfiguring the setup of GRTC itself. He stated another finding was that GRTC Board representation for rural/suburban CVTA member jurisdictions should not be based solely on CVTA contributions but should also consider service need, service viability, and 21-411 7/28/2021 financial commitment once future service is established. He provided details of the Annual Regional Public Transportation Plan, which was approved in the spring of 2021, and stated the funding priorities are maintaining existing service levels; studying micro -mobility transit; funding capital projects; and prioritized expansion per the Plan as staffing, equipment, and funding will allow. He reviewed the local projects previously approved by the Board and stated staff is commencing work on those projects. Ms. Timm stated GRTC provides local bus, commuter bus, bus rapid transit (BRT), and paratransit services, primarily serving Richmond and parts of Chesterfield and Henrico. She credited the GRTC Board for double-digit increases in transit ridership at a time when the nation was experiencing double- digit declines. She provided charts of GRTC governance, board of directors, organization, and staff. She reviewed current staffing levels at FY2022 Budget Adoption and stated GRTC is experiencing staffing shortages which will delay expansion. She discussed the FY2022 Operational Budget of $63.2 million and provided detailed charts of COVID and CVTA changes to GRTC revenue projections. She provided details of capital sources of revenue, which average $21 million annually, and the FY2020 Three -Year Spend Plan totaling $85.9 million. She provided statistics of ridership market size and use, noting most travelers are going between home and work; ridership by mode, fare payment, race, and income; and COVID ridership by route and location. She discussed services in Chesterfield and the success of the Route 111 to John Tyler Community College service, which will be extended in September 2021. She reviewed Chesterfield bus expansion and micro -transit priorities. She stated GRTC is investing in bus stops, bus routes, bus connections, BRT growth, commuter support, regional micro - transit, and innovation. Mr. Winslow stated Access Chesterfield has been extremely successful in the county. He inquired of Ms. Timm what she views as unmet challenges in the county. Ms. Timm stated the micro -mobility study will identify needs and their corresponding mobility solutions, and she hoped to have an answer in six to eight months. Mr. Holland stated he had an inclination that the Route 1 service would be a success and he concurred with Ms. Timm that solutions would be a hybrid of services. In response to Mr. Holland's question relative to bus stop shelters for inclement weather, Ms. Timm discussed an opportunity for federal earmarks for transit shelters, especially in economically disadvantaged communities. She stated only five percent of 1,600 bus stops have shelters, `( which she acknowledged was way too few. (/ Mr. Holland recognized Mr. Millikan and expressed appreciation for his service. He suggested to Dr. Casey that an annual discussion would be beneficial given the many upcoming changes relative to CVTA and GRTC. 21-412 7/28/2021 Mr. Winslow concurred and stated a review of planning, zoning, and overlay should be a part of the discussion. Mr. Carroll expressed his confidence in staff to ensure the Board has all the information it needs pertaining to the CVTA. He discussed the hiring of a financial advisor for the CVTA. He stated by the middle of next year he hoped the CVTA would be consulting on what bonding could look like and bringing that to the Board and the community. He further stated he looked forward to continuing to represent the Board and the community j on the CVTA. 3.C. ECONOMIC DEVELOPMENT DEPARTMENT UPDATE Mr. Garrett Hart, Director of Economic Development, shared his department's vision which is to be recognized internationally as a model local economic development organization - an organization in which integrity, creativity, initiative, and risk-taking are encouraged and valued. He stated the department's mission is to enhance the economic vitality of Chesterfield County by attracting business capital investment, reinvestment in established areas, and new jobs. He provided the department's organizational chart and noted he reports to Dr. Casey. He discussed the department's tracking of a wide variety of numbers, some of which reflect trends in unemployment rates, number of jobs, average wages, and local sales tax revenue, and others which reflect program performance such as existing business connections, prospect activity levels, digital marketing activity, capital investment, and announced new businesses or expansions. He stated the county's unemployment rate has fallen from a pandemic high of 10.7 percent in April 2020 to 3.7 percent in April 2021. He further stated the county is quickly approaching a labor shortage, and JobsEQ reports 7,799 open positions advertised in Chesterfield at the present time. He stated the number of jobs has climbed from a pandemic low of 128,096 in June 2020 to 136,428 in December 2020. He further stated the average weekly wage, local sales tax revenues, and new home sales and prices are up. He provided statistics of multi -family apartment projects, which are needed to attract the workforce, and building permits issued in 2020. He reviewed new investment projects and jobs in FY2021. He then introduced Ms. Karen Aylward, Assistant Director of Economic Development, to discuss the department's programs. Mr. Winslow stated he read an article about the labor force over the next decade and how the country is set up to be in a tight labor market for some time. He further stated as that plays out there will be more emphasis on work environment, pay, and benefits for employees in not only the county government but also the private sector. He stated virtual meetings are effective at maintaining existing relationships, but it is harder to build new relationships virtually. Mr. Hart stated the county is going to be in competition for labor. He further stated he would discuss later in the presentation the concept of value proposition, which is the quality of our community as it relates to attracting workers. 21-413 7/28/2021 Ms. Aylward provided the Board with an overview of the department's five core activities which support its mission to encourage capital investment and job growth. She discussed the business attraction program which seeks to bring new small and medium businesses to the county by calling on both international and domestic companies poised for growth. She stated while the department attracts new companies, it also continues to invest in and retain existing businesses by communicating with them, performing surveys and outreach to ` identify challenges or obstacles, and connecting them with resources. She then discussed the department's commitment to the county's small businesses and entrepreneurship. She stated more than 99 percent of the county's business establishments meet the definition of a small business as defined in the Virginia Code. She further stated the department supports small businesses by providing counseling, start-up assistance, workshops and seminars, access to capital, procurement opportunities, site selection assistance, and permit process guidance. She provided details of the Coronavirus Aid, Relief, and Economic Security (CARES) Act programs which provided 439 grants to businesses and childcare providers and injected $5.2 million into the local economy during the pandemic. Ms. Haley arrived at the meeting. Ms. Aylward discussed the department's initiatives to support businesses during the pandemic. She stated the department developed the Chesterfield Eats to Go web application to connect patrons with restaurants offering curbside pickup or delivery of food. She further stated once pandemic guidance was changed to allow outside dining, the department developed the Let's Take it Outside, Chesterfield initiative and worked with Community Development to streamline a permitting process for outdoor dining. She provided details of a third initiative called Forward RVA which provided personal protective equipment (PPE) kits to small businesses so they could start the reopening process. She then reviewed the department's fourth core activity, which is to connect businesses to workshops, seminars, and events. She recognized the strong network of public and private sector community partners including the Chesterfield Chamber and the Central Virginia African American Chamber of Commerce, among many others. She stated the Board authorized the creation of the Small Business Development Assistant position which is focused on assisting with site development and permit processes. She provided statistics of business outreach totaling 105 existing business connections, 20,873 small business contacts, and 122 small business consultations. She then discussed the department's promotion of sports tourism and stated the county's average hotel occupancy in 2020, while down by 26.3 percent, fared better than other localities due in part to the 33 sporting events hosted in the county. She further stated sports tourism in the county had an economic impact of $84.2 million and drew 71,850 attendees. She then provided details of the Real Estate Development position within the department which provides real estate services to not only the department itself and the Economic Development Authority (EDA), but also other county departments and Schools. She stated the position provides research and analysis related to property acquisitions and dispositions, and it positions the county to be more strategic 21-414 7/28/2021 in the acquisition, development, and disposition of real estate. She reviewed the department's various digital marketing tools such as social media channels, websites, information services, special topic websites, and applications. Lastly, she provided details of the department's other everyday activities including community tours, news and information services, research and data services, and workforce development programs. She noted the county's workforce center is on Turner Road, but GRTC does not quite come to Turner Road. She stated at the time the location was selected, the workforce board hoped that transit would eventually expand, and more people could get to the center. Mr. Holland stated the county should work with GRTC to expand transit to the workforce center. Mr. Hart stated connecting those in need of training to the center is important. He then provided details of the department's target marketing sectors which are advanced manufacturing, advanced materials, life sciences, information technology, food, distribution and logistics, office, and retail. He provided statistics of Chesterfield's rankings, such as number one for total payroll paid by manufacturers in Virginia. He noted the county is home to Sabra Dipping Company, the largest hummus plant in the world; Maruchan, Inc., the largest ramen noodle plant in the United States; and DuPont Spruance's largest facility in the United Sates. Next, he discussed the county's value proposition, which is why businesses choose Chesterfield. He stated there are many reasons businesses choose Chesterfield, but he would focus on the workforce and quality of life. He further stated the county is the largest populous county in the region, and, therefore, i has the largest potential workforce which helps attract •�/ attention when competing for economic development projects. He stated the county needs to continue attracting the workforce with its quality of life, which includes schools, libraries, parks, entertainment venues, retail, and the transportation network. He further stated incentives are also necessary to attract businesses in Chesterfield, and the county offers fair and equitable incentives which allow both the county and the companies to prosper and get going sooner, faster, and larger. He stated the county's incentives are designed to solve a problem. He then introduced Mr. Jake Elder, Project Manager, to discuss recent announcements, projects, and development activity. Mr. Elder provided details of many new projects in the county including Courthouse Landing, a new mixed-use development in the Dale District; Hidden Wit Brewery, a new agri-business in the Matoaca District; Super Radiator Coils, a manufacturing expansion in the Clover Hill District; Willis Commerce Center iFit Health & Fitness (NordicTrack), a new distribution center in the Bermuda District; and Virginia Physicians for Women, a new medical office headquarters in the Midlothian District. He then turned the presentation back over to Mr. Hart for a discussion of the EDA's role. In response to Mr. Ingle's question relative to the EDA's role in any of the work just discussed, Mr. Hart confirmed the EDA does not perform any of the work just discussed. He stated the 21-415 7/28/2021 EDA is a tool used by the department and the Board to assist in those operations. He provided details of the creation, composition, and purpose of the EDA. He stated the purpose of the EDA is to assist the department and the Board in carrying out the Board's goals to create new jobs and expand the tax base. He further stated the EDA is an important tool because it can enter into contracts, acquire property, and issue bonds or grants. He stated since 1969, the EDA has issued 130 conduit debt financings including the Chesterfield Juvenile Courts Project, the Chesterfield Arts Center, and the Tomahawk Creek Trunk Sewer Project. He further stated qualifying private sector developments can work through the EDA to obtain special tax provisions which allow the purchaser of the bonds to have a tax-free gain. He stated in the last 10 years, the EDA has helped facilitate nearly $500 million of new capital investment and helped create more than 4,000 new jobs in the county. He discussed the Meadowville Technology Park and Stonebridge which are examples of successful projects yielding millions of dollars in direct tax revenue each year. Discussion ensued relative to Stonebridge's 2020 real property assessment totaling $101.5 million, which was up from $11 million in 2004. Ms. Haley stated the revitalization and investment in the area have resulted in other businesses reinvesting in their own properties, and Stonebridge is a true success story. In response to Mr. Carroll's question relative to how much land is available for sale in Meadowville, Mr. Hart stated there are approximately 640 acres left, and he did not expect the land to be available much longer. He then provided details of five active projects with an investment of $54 million. First, he discussed the Tomahawk Trunk Sewer Project which will open additional land for job creation and mixed-use opportunities. Next, he provided details of Digital Drive in Meadowville Technology Park, which is the completion of the road from Niagara Bottling around to Old Bermuda Hundred Road, allowing trucks to go in two directions from Niagara, Amazon, Cartograph, and Red Rock. He stated the third project, the Baxter Perkinson Center for the Arts and Education, is open for live shows and is receiving great reviews. He further stated the construction account is being closed out this month, and the project came in on budget and created a beautiful facility. He stated the next project is the recent Upper Magnolia property acquisition, and the land is being studied for its ability to help with infrastructure problems, road and transit problems, and school opportunities. Lastly, he discussed the former Southside Speedway property acquisition and stated the property has been included in the Genito Small Area Plan and will be part of the discussion in community meetings. He further stated Mr. Winslow, in conjunction with the Department of Communications and Media, is planning an opportunity for the public to provide input on the use of the property. He then provided the Board with an update on potential property acquisitions, the first one being the former clubhouse at River's Bend Golf Course, which could provide more public access to the James River. He stated there is an item on the Consent Agenda setting a public hearing in August to consider transferring the money to the EDA for this purchase. 21-416 7/28/2021 He further stated the second potential property acquisition is the remaining 42 acres of the Spring Rock Green project which is an exciting opportunity to grow on the success of Stonebridge and create a gateway to the eastern end of the county. He described the vision of the property as a festival - like community built around a center plaza that can be used for a farmers market, movies, and concerts, and he stated the first structured -parking apartment complexes are proposed. He further stated the proposal also includes luxury apartments, office development, a hotel, and an entertainment/sports j complex. J Mr. Carroll stated even though the EDA would be buying the property, private industry would be doing the construction. Mr. Hart concurred and stated it is an opportunity for private sector development. Mr. Carroll stated the Board wants the public to understand it is providing the opportunity for private industry to come in and invest in the community. Mr. Hart stated the Spring Rock Green project will use the same public-private partnership tactic as Stonebridge. He further stated Stonebridge was rated the number one public-private partnership in Virginia. He stated similar to the Richmond Volleyball Club in Stonebridge, the EDA would be the landlord for the proposed sports center and the lessee would be the operator. He further stated the rest of the project would be privately held and developed. Ms. Haley stated it is important to understand that, unlike Stonebridge, there is already commercial intention to move forward with these projects, which is why there is already talk about phasing. She further stated this is a win-win project because there are already committed private sector partners at the table. She expressed appreciation to the department for working in advance to show what the partnership can look like from the start. Mr. Hart stated private sector partners approached the department with a vision for the property contingent upon receiving assistance from the department. Mr. Ingle stated it is important to note the private sector investment will repay the county for the properties purchased now. He further stated the purchase is to facilitate the overall project because none of the partners would be able to purchase the property as one piece. He stated the land will be purchased and then sold off, and the county will recover the money as well as the new tax dollars. Mr. Hart concurred and stated Mr. Matt Harris, Deputy County Administrator, would discuss the financial considerations of the transaction. Dr. Casey stated the proposed construction of a police precinct on the property will remove Police from a rented property to a state-of-the-art police precinct right at the gateway to the county. He further stated the proposed sports venue already 21-417 7/28/2021 has a private partner targeted to be tenant. He stated the partners would be part of the process and would be speaking about their plans. Mr. Harris provided the Board with a project financial summary. He stated the project will be modeled after the successful experience at Stonebridge, and the three major financial components to the deal are land, infrastructure, and county facilities. He further stated the Board is requested to transfer $16 million to the EDA for the purchase of approximately 40 acres, and an additional $1.5 million in soft costs will be offset by $1.5 million in American Rescue Plan Act (ARPA) funds for the Midlothian Police Precinct. He stated it is important to note funds have been identified and there is no debt associated with the purchase; the purchase cost will be repaid as acreage is sold for each development phase; and remaining acreage, such as the police station and the land under an entertainment venue, will be retained by the EDA and will include core infrastructure assets and green spaces. He then discussed component two, infrastructure, which is the incentive for the deal at an estimated cost of $12 to $14 million for demolition, roads, utilities, etc. He stated infrastructure financing will come back for future Board approval and will be financed via a loan just like Stonebridge with debt service covered by incremental tax revenues. He further stated future infrastructure costs will be considered as development expands and will come back for future debt approvals and development updates. He provided details of component three, county facilities, and stated the development presents operational and financial efficiencies for both the county and Schools. He stated it has been a longstanding goal of the county and the School Board to maximize the investments that have been made in the Chesterfield Technical Center on Hull Street (CTC Hull), and the redevelopment plan includes the consolidation of Schools' administration function on the Spring Rock Green site. He further stated this will allow for maximization of CTC Hull for educational purposes only; it will free up Schools' current administration building on Krause Road for consolidation of and use by the Registrar's Office; and it will accommodate the relocation and upgrade of the East Midlothian Precinct. Mr. Winslow stated he has received much feedback from constituents about using CTC Hull as a tech center, and he sees this as an opportunity to maximize the building for learning. He further stated the Board is frequently told that blue collar jobs are back, and the county needs to be on the forefront of training for those types of jobs. He stated there needs to be an end to waitlists for needed skills and certifications. Mr. Carroll stated this will also help with capacity issues and overcrowding at some of the high schools. ( Mr. Harris concurred and stated the County - Schools Liaison Committee is poised to look at facility issues and maximization of facilities. Ms. Haley stated the Board continually hears about the waitlists. She further stated consolidating Schools' administrative functions in one location is a win-win 21-418 7/28/2021 situation, and the real question is how fast it can be done to accommodate the current need. Mr. Holland concurred and stated it has significant workforce ramifications. 3.D. REDISTRICTING UPDATE Mr. Jeff Mincks, County Attorney, provided the Board with an overview of the 2021 redistricting process. He stated the Virginia Constitution requires the Board to change the boundaries of magisterial districts and precincts every 10 years. He reviewed the rules for setting the boundaries of magisterial districts, which are they must be contiguous; be compact; have clearly observable boundaries such as streets, rivers, and other permanent features on maps; and have equal population with a maximum deviation of less than five percent between districts. He stated redrawing magisterial districts cannot result in racial vote packing, which is concentrating a voting bloc into one district to remove their ability to influence surround districts, or racial vote cracking, which is breaking a voting bloc into many districts to water down their vote. He provided a chart containing planning data which showed the percentage of change between the 2010 population and the estimated 2019 population in each magisterial district. He stated the Clover Hill and Midlothian districts would most likely need to take on some territory to increase their populations. He provided another chart showing each district's variance from the average district population of 68,710. He stated Bermuda District's variance of +3.9 percent and Clover Hill District's variance of -3.3 percent are the reason the county must go through the redistricting process. He reviewed the challenges of the redistricting process. He stated the census data in the legacy format will be available on August 16, 2021, and the census data in the new format will be available on September 30, 2021. He further stated the Division of Legislative Services (DLS) must adjust the data to reflect the prison population allocation within 30 days after the census data is received. He stated the State Redistricting Commission will not establish congressional and state districts until November at the earliest, and the General Assembly is expected to hold a special session in October 2021 to address redistricting and local issues. He provided details of the process for redistricting in accordance with Virginia Code Section 24.2-129 which requires the county to either enact an ordinance establishing new districts and submit to the Virginia Attorney General for review or hold a public comment period with a public hearing before enacting an ordinance establishing new districts. He stated staff will make a recommendation to the Board in August on which plan may work best for the county. He reviewed the timelines for 2021/2022 elections and the redistricting process. He anticipated being able to hold a public hearing in November or December on the redistricting plan. He discussed the process for making adjustments in precinct boundaries which may be necessitated by state redistricting and certification by the Attorney General. He stated the hope is to have everything completed in time to hold primary elections on June 21, 2022 using the new districts. 21-419 7/28/2021 In response to Mr. Winslow's question relative to receiving feedback from the public, Mr. Mincks discussed some of the different ways citizens can provide input, including the Board's digital comment portal and community meetings. In response to Mr. Holland's question relative to the timing of community meetings, Mr. Mincks stated community meetings could occur in the October to November timeframe. Mr. Jesse Smith, Deputy County Administrator, provided the Board with an overview of three requests on the Consent Agenda to purchase parcels of land. He stated the first request is to purchase approximately two acres on Lucks Lane at East Evergreen Parkway for approximately $20,000 plus closing costs. He further stated the property is at the terminus of the proposed Falling Creek Trail which will make for a nice pocket park and play area. He stated the second request came from the landowner, and the land is adjacent to the old Matoaca Elementary School. He further stated the purchase price is $162,000 plus $8,000 in closing costs subject to a phase one environmental site assessment and a lead and asbestos survey. He stated the last request, also made by the landowner, is for a 1.2 -acre parcel that is landlocked by the Addison -Evans Water Treatment Plant and encumbered by a resource protection area (RPA) . He further stated the purchase price is $5,000 plus closing costs. He stated the purchase make sense if only just to ensure the future security of the water treatment plant. 4. REPORTS 4.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT The Board accepted the Monthly Report on District Improvement Funds. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 6. CLOSED SESSION 6.A. CLOSED SESSION (1) PURSUANT TO 2.2-3711(A)(29), CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE DISCUSSION OF THE AWARD OF A RECYCLING CONTRACT INVOLVING THE EXPENDITURE OF PUBLIC FUNDS AND DISCUSSION OF THE TERMS OR SCOPE OF SUCH CONTRACT, WHERE DISCUSSION IN AN OPEN SESSION WOULD ADVERSELY AFFECT THE BARGAINING POSITION OR NEGOTIATING STRATEGY OF THE COUNTY; AND (2) PURSUANT TO 2.2-3711(A)(1), CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE PERFORMANCE OF THE COUNTY ADMINISTRATOR 21-420 7/28/2021 3.E. CONSENT AGENDA HIGHLIGHTS Mr. Jesse Smith, Deputy County Administrator, provided the Board with an overview of three requests on the Consent Agenda to purchase parcels of land. He stated the first request is to purchase approximately two acres on Lucks Lane at East Evergreen Parkway for approximately $20,000 plus closing costs. He further stated the property is at the terminus of the proposed Falling Creek Trail which will make for a nice pocket park and play area. He stated the second request came from the landowner, and the land is adjacent to the old Matoaca Elementary School. He further stated the purchase price is $162,000 plus $8,000 in closing costs subject to a phase one environmental site assessment and a lead and asbestos survey. He stated the last request, also made by the landowner, is for a 1.2 -acre parcel that is landlocked by the Addison -Evans Water Treatment Plant and encumbered by a resource protection area (RPA) . He further stated the purchase price is $5,000 plus closing costs. He stated the purchase make sense if only just to ensure the future security of the water treatment plant. 4. REPORTS 4.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT The Board accepted the Monthly Report on District Improvement Funds. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 6. CLOSED SESSION 6.A. CLOSED SESSION (1) PURSUANT TO 2.2-3711(A)(29), CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE DISCUSSION OF THE AWARD OF A RECYCLING CONTRACT INVOLVING THE EXPENDITURE OF PUBLIC FUNDS AND DISCUSSION OF THE TERMS OR SCOPE OF SUCH CONTRACT, WHERE DISCUSSION IN AN OPEN SESSION WOULD ADVERSELY AFFECT THE BARGAINING POSITION OR NEGOTIATING STRATEGY OF THE COUNTY; AND (2) PURSUANT TO 2.2-3711(A)(1), CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE PERFORMANCE OF THE COUNTY ADMINISTRATOR 21-420 7/28/2021 On motion of Ms. Haley, seconded by Mr. Carroll, the Board went into closed session (1) pursuant to 2.2-3711(A)(29), Code of Virginia, 1950, as amended, relating to the discussion of the award of a recycling contract involving the expenditure of public funds and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the county; and (2) pursuant to 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of the County Administrator. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Reconvening: On motion of Ms. Haley, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Ingle: Aye. Mr. Carroll: Aye. Ms. Haley: Aye. Mr. Winslow: Aye. Mr. Holland: Aye. The Board then returned to the Public Meeting Room for the evening session. Mr. Holland requested all individuals in the Public Meeting Room to only sit in designated seats, maintain spatial distancing from others, and not congregate in groups. He stated all Board members have received copies of citizen comments posted to the online portal. (It is noted citizen comments received through the online portal are attached as Attachment A.) 21-421 7/28/2021 8. INVOCATION The Honorable Kevin Carroll, Matoaca District Supervisor, gave the invocation. 9. PLEDGE OF ALLEGIANCE / Eagle Scout Emelia Rose Delaporte led the Pledge of Allegiance kV to the Flag of the United States of America. 10. COUNTY ADMINISTRATION UPDATE 10.A. COUNTY FAIR UPDATE Ms. Brenda White provided the Board with an update on the 2021 County Fair which will run from August 27th to September 4th. She announced several musical acts and, new this year, highwire sword fights performed by the Pirates of the Colombian Caribbean. She provided details of other acts including an illusionist, racing pigs, a super circus, a chainsaw artist, and a hypnotist. She discussed the traditional exhibits, activities, fair food, beer garden, and midway included in the event. She stated advanced wristband tickets are available for purchase at chesterf ieldcountyf air. org. She further stated precautions are being taken to make it the safest and cleanest event in 2021. She expressed appreciation to the county and the Board for their support. Mr. Winslow expressed appreciation for the hard work to organize the event. Mr. Holland announced the Board sponsored an advertisement in support of the fair and congratulated Ms. White and her team for another fun year at the fair. Mr. Carroll encouraged Ms. White to be prepared for a high turnout. Ms. White stated the Fauquier County Fair was so well -attended that it created a traffic jam on the interstate. She jokingly stated she hoped Chesterfield roads would be jammed up too. Mr. Carroll stated public safety personnel will ensure traffic moves smoothly so everyone can enjoy the fair. Mr. Ingle expressed appreciation for the celebration of Parks and Recreation's 50th anniversary on August 27th. 10.B. CITIZEN'S ACADEMY Ms. Kimberly Conley, Assistant Director of Citizen Information and Resources, stated civic engagement is a vital and key ingredient to getting people active, concerned, and involved in their community. She further stated the Government Citizens Academy (GCA) is an opportunity for residents to learn more about the programs and services offered by the county directly 21-422 7/28/2021 from department directors, executive leaders, and members of the Board of Supervisors. She provided details of the 7th GCA held virtually in the spring where 17 participants gained a wealth of knowledge about community and county operations as well as the status and current focus of the local government. She recognized Ms. Lena Jackson and Mr. John Longnaker, both of whom were present, for achieving perfect attendance. She then introduced Ms. Jackson to provide remarks about her experience in the GCA. Ms. Jackson stated as a result of the pandemic, the world has been opened up to her through Zoom meetings. She further stated she is pleased to be able to answer questions, provide information, and have her voice heard. She thanked the Board for providing the GCA. Ms. Conley stated participants receive a certificate of completion and become GCA alumni. She announced the fall GCA will begin in September, and registration opens in August. 10.C. DEPARTMENTAL AWARDS - LIBRARIES AND IST Mr. Mike Mabe, Director of Libraries, provided the Board with an update on Libraries' selection as the 2021 Virginia Library of the Year by the Virginia Library Association. He credited his staff for their innovation and perseverance during the pandemic. He discussed some of the modified services such as offering curbside pickup, establishing a call center, and providing an online story time. He provided details of safeguards put in place to help maintain social distancing. He stated curbside services will continue in the future via an outdoor locker, and the call center will remain active as well. He further stated in-house programming is returning with smaller audiences. He expressed his pride in his staff and appreciation for the recognition. Mr. Winslow stated many of his constituents use the North Courthouse Road Library and appreciate the curbside service. He further stated during the pandemic people were looking for content and engagement, and Libraries delivered fabulously. He stated Mr. Mabe and his team should be proud that service never stopped during the pandemic. Ms. Haley concurred and stated Libraries contributed positively to the mental health aspect of the pandemic. She thanked Mr. Mabe and his team for being creative and deliberate in providing services. Mr. Ingle also remarked on Libraries' creativity in delivering phenomenal services. He expressed his hope that in the relatively near future Enon Library would no longer be the smallest library in the county. Mr. Mabe discussed the pod service for teleworkers who want to work away from home or have a need for more powerful Internet. He stated these customers are allowed to come in before hours to use the service. 21-423 7/28/2021 Mr. Carroll stated other out -of -the -ordinary uses of the libraries included satellite voting locations during the election and warming centers for the community during severe weather events. Mr. Mabe stated working with the Registrar's Office has been easy and will continue as arrangements have already been made to serve as satellite voting locations the last two weeks of October. He discussed potential changes in hours of operation. a He stated the Registrar is easy to work with and there is a l`r good working relationship between the staff in the building and the volunteers. Mr. Carroll stated it is not an everyday, normal library function, and Libraries and the Registrar's Office worked very well together. Mr. Mabe stated being a part of the emergency service is an easy thing to put in place. He further stated his staff is always aware that Libraries will be called upon, and they are prepared to help. Mr. Holland applauded Libraries' collaboration with Friends of the Chesterfield County Public Library, especially their programming on anti -racism and social justice. He congratulated Mr. Mabe and his staff for receiving the award. Dr. Casey stated TST's recognition will be deferred to the August meeting. 10.D. DRONE PARR AT HARROWGATE Mr. Stuart Connock, Chief of Parks, accompanied by Mr. Tanner Rush, Director of RVAfpv, provided the Board with an update on the drone park located at the Chester Early Childhood Learning Academy (CECLA) at Old Harrowgate Elementary School. He discussed Parks and Recreation's goal to have more diversity of recreation opportunities. He stated Mr. Rush brought to their attention that there was nowhere in the county for flying radio -controlled airplanes, helicopters, and drones, and a suitable field was then identified at the CECLA. He further stated the drone park will not only serve enthusiasts in the county, but also draw events, clinics, demonstrations, and competitions. He then introduced Mr. Rush to talk about the sport. Mr. Rush thanked the Board for the opportunity to speak about the Chesterfield -based chapter of the MultiGP Drone Racing Organization which has over 30,000 members and 750 chapters worldwide. He provided details of events and championships and opportunities to make a career of drone racing. He discussed the educational benefits of model aviation and the increase in popularity of drones which has necessitated proposed regulation by the Federal Aviation Administration (FAA). He stated this proposed regulation will limit hobbyists such as himself to flying in locally designated flying areas, which is why he reached out to Parks and Recreation. He further stated county staff have been kind, helpful, and easy to work with, and he expressed his appreciation for making the flying area 21-424 7/28/2021 a reality. He stated the site will bring community members together and provide an outlet and legal space for education, discovery, innovation in emerging technology, and great racing. Mr. Winslow stated this is an opportunity to build skill sets for students coming through the county's tech center. He further stated drones are helping industries in many ways. He congratulated Mr. Rush for bringing his idea to the county. )1 Mr. Ingle stated the drone park will encourage tourism•/ opportunities, and he is glad the county was able to locate the field in the Bermuda District. Mr. Rush stated qualifying series can pull pilots from all across the country and the world. Mr. Carroll asked Mr. Rush to keep the Board and Dr. Casey apprised of upcoming events. 10.E. OTHER COUNTY ADMINISTRATION UPDATES • Dr. Casey announced the relaunch of the Speakers Bureau and encouraged organizations to view a list of topics and request a speaker at www. chesterfield.gov/speakers- bureau. • Dr. Casey announced the launch of a new website which contains a listing of dog -friendly places around the county. He encouraged dog owners to visit www.experiencechesterfield.com/woof and tag the county, #Cfield, as they visit the many restaurants, stores and local shops that welcome dogs. 11. BOARD MEMBER REPORTS Mr. Carroll announced the Chesterfield Little League Softball Team from the Matoaca District won the regional championship and, for the first time ever, the county will have a team competing in the World Series. He wished the team the best of luck. He reported on his recent visit to the Metro Richmond Zoo, which is the largest private zoo in North America. He played a video of his tour which included a celebration for World Chimpanzee Day. He stated the county is fortunate to have the zoo and encouraged everyone to visit. Mr. Winslow stated the zoo is remarkable resource, especially for families with young children. He thanked Mr. George Hayes, Director of Utilities, and his staff for providing same-day service to one of his constituents. He expressed appreciation for the immediate care and concern for citizens. Ms. Haley encouraged citizens to view the work session held earlier in the afternoon on the Department of Economic Development and the Economic Development Authority. She stated the presentation contains details about the proposed purchase and redevelopment of Spring Rock Green. 21-425 7/28/2021 Mr. Ingle stated when he was elected to the Board, he himself was unclear about the roles of the Department of Economic Development and the EDA. He further stated he requested the work session because he thought it was important information to share with the community. He then discussed the value of the Board's digital comment portal and encouraged citizens to continuing using that tool as a means of communicating concerns to the Board. 12. RESOLUTIONS AND SPECIAL RECOGNITIONS ( 12.A. RESOLUTION RECOGNIZING MISS EMELIA ROSE DELAPORTE `` UPON ATTAINING THE RANK OF EAGLE SCOUT Ms. Susan Pollard, Director of Communications and Media, introduced Miss Emelia Rose Delaporte, who was present to receive the resolution. She stated Miss Delaporte is the first female in Chesterfield County to attain the rank of Eagle Scout. On motion of Mr. Holland, seconded by Mr. Carroll, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Miss Emelia Rose Delaporte, of Troop 542, sponsored by Shady Grove United Methodist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only 21-426 7/28/2021 Mr. Holland reported on his recent visit to the Chesterfield Food Bank and shared details of the outstanding partnership it has with the Church of Jesus Christ of Latter-day Saints. He also reported on the 2021 PONY World Series and thanked Parks and Recreation and Chesterfield Baseball Clubs for supporting the event. Lastly, he reported on his attendance at the National Association of Counties (NACo) 2021 Annual Conference where he had the opportunity to meet with county officials from around the nation. He stated Chesterfield won a number of NACo awards including one for early voting and another for election campaign communications. He further stated libraries throughout the country are being used to bridge the community together to discuss anti -racism, social justice, economic mobility, and closing the digital divide. He stated he learned that some parks have gardens for citizens, and he expressed his hope that the new county park on Cogbill Road will have fruit trees in addition to a garden. 12. RESOLUTIONS AND SPECIAL RECOGNITIONS ( 12.A. RESOLUTION RECOGNIZING MISS EMELIA ROSE DELAPORTE `` UPON ATTAINING THE RANK OF EAGLE SCOUT Ms. Susan Pollard, Director of Communications and Media, introduced Miss Emelia Rose Delaporte, who was present to receive the resolution. She stated Miss Delaporte is the first female in Chesterfield County to attain the rank of Eagle Scout. On motion of Mr. Holland, seconded by Mr. Carroll, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Miss Emelia Rose Delaporte, of Troop 542, sponsored by Shady Grove United Methodist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only 21-426 7/28/2021 four percent of those individuals entering the Scouting movement; and WHEREAS, growing through her experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare herself for a role as a leader in society, Emelia has distinguished herself as a member of a new generation of prepared young citizens of whom we can all be very proud. /y NOW, THEREFORE, BE IT RESOLVED that the Chesterfield V County Board of Supervisors, this 28th day of July 2021, publicly recognizes Miss Emelia Rose Delaporte, extends congratulations on her attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young lady as its citizen. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Ms. Haley presented the executed resolution and patch to Miss Delaporte, who was accompanied by her parents. She stated it is the Board's pleasure to present the resolution to the county's first female Eagle Scout. Miss Delaporte provided details of her Eagle Scout project, which was to build three benches in a shaded area at Midlothian High School for use by the marching band. She stated the three benches represent her three high schools, three states, three middle schools, three marching bands, and three troops. Ms. Haley stated Miss Delaporte is clearly a leader, and she wished her all the best in her future endeavors. A standing ovation followed 12.8. RESOLUTION RECOGNIZING MRS. RHONDA WELLS HAWKINS, OFFICE OF THE COMMISSIONER OF THE REVENUE, UPON HER RETIREMENT Mr. Matt Harris introduced Mrs. Rhonda Wells Hawkins, who was present to receive the resolution. On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Mrs. Rhonda Wells Hawkins retired from the Office of the Commissioner of the Revenue on June 30, 2021; and WHEREAS, Mrs. Hawkins began her public service with the County as a Customer Service Representative in the Office of the Commissioner of the Revenue on April 1, 1990 and in 1998, was reclassified to a Tax Assessment Specialist; and WHEREAS, Mrs. Hawkins was successful in her career through her strong work ethic, knowledge, and dedication, demonstrating her commitment to improvement in part by taking all relevant career development courses, and in 2018 Mrs. Hawkins participated in the University of Virginia, Weldon 21-427 7/28/2021 Cooper Center's Public Service program, and worked toward her Master Deputy Commissioner certification, and she was a member of the Commissioner of the Revenue Association; and WHEREAS, Mrs. Hawkins had exemplary customer service skills and was very effective working with the citizens of Chesterfield County with Personal Property Tax and Real Estate Tax Relief issues; and WHEREAS, Mrs. Hawkins was always helpful and displayed an understanding attitude toward her customers, often going out of her way to explain tax issues, help those in need, and remain calm as she assisted customers when they were upset; and WHEREAS, Mrs. Hawkins' vast knowledge, years of experience and tireless dedication to supporting and achieving the goals and objectives of the Office of the Commissioner of the Revenue have enabled her to make a significant contribution to the success of this office; and WHEREAS, Mrs. Hawkins has been a dedicated and faithful employee of Chesterfield County's Commissioner of the Revenue for 31 years, and, she will be missed by the employees of the commissioner's office for her generosity, honesty, integrity, and caring attitude; and WHEREAS, Mrs. Hawkins will be fondly remembered for her pleasant personality, soothing voice, lighthearted attitude, and thoughtful ways; may God bless her with many more years filled with enriching the lives of others; and WHEREAS, more than anything else, Mrs. Hawkins has been a loyal friend to many, a dedicated servant with a generous spirit, strong values, enduring commitment and will be sorely missed at the County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the contributions of Mrs. Rhonda Wells Hawkins to the citizens and administration of Chesterfield County; and that the Board extends its appreciation for her commitment to the County, its congratulations upon her retirement, and its best wishes for a long and happy joyful retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Hawkins, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Mr. Holland presented the executed resolution to Mrs. Hawkins and thanked her for all she has done to make a difference in the lives of others. Mrs. Hawkins stated one of the things she learned over the years when dealing with angry customers is to listen and let them vent, which helps them to calm down. 21-428 7/28/2021 Dr. Casey presented Ms. Hawkins with an engraved brick and thanked her for her many years of excellent service. Mrs. Hawkins reflected on her many years of service and the coworkers who greatly contributed to the success of the office but expressed her disappointment in the policies of current leadership. y) 13. NEW BUSINESS �.i► 13.A. APPOINTMENTS 13.A.1. LOWER MAGNOLIA GREEN COMMUNITY DEVELOPMENT AUTHORITY On motion of Mr. Carroll, seconded by Mr. Winslow, the Board nominated/ appointed Mr. Wayne Carbiener to serve as an at - large representative on the Lower Magnolia Green Community Development Authority, whose term is effective immediately and expires August 31, 2023. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.A.2. APPEALS PANEL PURSUANT TO VIRGINIA SET-OFF DEBT On motion of Ms. Haley, seconded by Mr. Winslow, the Board nominated/appointed Mr. Lajuane Trusty to serve as an at -large representative on the Appeals Panel Pursuant to Virginia Set - Off Debt, whose term is effective immediately and at the pleasure of the Board. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.A.3. COMMITTEE ON THE FUTURE On motion of Mr. Ingle, seconded by Ms. Haley, the Board nominated/ appointed Mr. Wayne Ozmore to serve as a Bermuda District representative on the Committee on the Future, whose term is effective immediately and at the pleasure of the Board. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8. CONSENT ITEMS 13.B.1. ADOPTION OF RESOLUTIONS 13.B.1.a. RESOLUTION RECOGNIZING MR. SAMUEL N. KIRKLAND, III. UTILITIES DEPARTMENT, UPON HIS RETIREMENT On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: 21-429 7/28/2021 WHEREAS, Mr. Samuel N. Kirkland, III retired from the Chesterfield County Utilities Department on June 1, 2021, after faithfully serving the county and its citizens for almost 37 years; and WHEREAS, Mr. Kirkland began his career with Chesterfield County on July 1, 1984, when he was hired by the Chesterfield County Utilities Department as a Senior County Maintenance Worker at the Falling Creek Wastewater Treatment Plant; and WHEREAS, Mr. Kirkland was promoted to Principal Plant Operator at the Proctors Creek Wastewater Treatment Plant where he served until his retirement; and WHEREAS, Mr. Kirkland supported the department's role of being a responsible protector of the environment by providing wastewater treatment that is safe, reliable, and environmentally sound; and WHEREAS, Mr. Kirkland continuously utilized his knowledge of the operations and equipment of the Proctors Creek Wastewater Treatment Plant to ensure effluent quality that met state discharge permit requirements; and WHEREAS, Mr. Kirkland's daily efforts contributed to the numerous awards that the county's wastewater treatment facilities received over the years from regulatory agencies and wastewater industry associations; and WHEREAS, Mr. Kirkland helped Chesterfield County Utilities achieve both Silver and Gold Peak Performance Awards from the National Association of Clean Water Agencies that recognized exceptional performance and effluent quality at the Proctors Creek Wastewater Treatment Plant; and WHEREAS, Mr. Kirkland acted as an exemplary steward of the public trust by working with fellow operators to optimize plant operations in the most efficient and cost-effective manner; and WHEREAS, throughout his career with Chesterfield County, Mr. Kirkland displayed dependability, aptitude, good character, and high values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mr. Samuel N. Kirkland, III, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None, L 13.B.1.b. RESOLUTION RECOGNIZING ROBERTA A. "BOBBIE" GENTY, POLICE DEPARTMENT, UPON HER RETIREMENT On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: 21-430 7/28/2021 WHEREAS, Mrs. Roberta A. "Bobbie" Genty will retire from the Chesterfield County Police Department on September 1, 2021 after providing 28 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Mrs. Genty has faithfully served the county as a Senior Clerk Typist/Receptionist, Senior Office Assistant, Secretary, Administrative Secretary and Administrative Assistant; and WHERAS, Mrs. Genty provided the sole clerical support for the Police Department's first satellite facility, and she was instrumental in the integration and adaptation of existing internal services at the new Midlothian Station; and WHEREAS, Mrs. Genty was recognized with a Unit Citation for supporting members of the Police Department's Vice and Narcotics Unit as they underwent transformation that included enforcement concepts and team orientated philosophy during the year of 2010 which resulted in nearly a 40 percent increase in drug seizures from the previous year with a street value of over 3 million dollars; and WHEREAS, Mrs. Genty is an employee with a very high standard of honesty, loyalty and integrity; and WHEREAS, Mrs. Genty was consistently recognized by her supervisors for being one of the hardest working and dedicated employees they have had the opportunity to serve with; and WHEREAS, Mrs. Genty has provided the Chesterfield County Police Department with many years of loyal and dedicated �S service; and J WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Genty's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors publicly recognizes Mrs. Roberta A. "Bobbie" Genty, extends on behalf of its members and the residents of Chesterfield County appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.1.c. RESOLUTION APPROVING ISSUANCE OF UP TO $32,000,000 OF MULTIFAMILY HOUSING REVENUE BONDS BY CHESTERFIELD'S EDA FOR THE BENEFIT OF FAIRFIELD GRAND OAKS, LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2 of the Code of Virginia of 1950, as amended (the "Act"), authorizes and empowers the Authority to assist Fairfield Grand Oaks, LLC (the "Applicant") by the 21-431 7/28/2021 issuance of its tax-exempt multifamily housing revenue bonds in an aggregate principal amount not to exceed $32,000,000 (the "Bonds"), the proceeds of which would be loaned to the Applicant to finance and/or reimburse the Applicant for all or a portion of (1) the costs of acquisition and rehabilitation of Grand Oaks Family and Senior Affordable Apartments, a multifamily apartment complex located at 5301 Grand Oaks Forest Circle, Chester, Virginia 23831 consisting of 216 apartment units in 25 two-story residential buildings, plus a business center, a clubhouse, a fitness center, a playground and an in - [v ground swimming pool, and related parking lots and administrative offices, all situated on approximately 27.79 acres of land (collectively, all such facilities are referred to as the "Project"); (2) the costs of funding of any required reserve funds for debt service on the Bonds; and (3) the costs of issuance of the Bonds, as applicable and permitted by law; and WHEREAS, under the Act, the Authority is authorized to issue bonds to finance facilities such as the Project, and the Project is located within the jurisdictional boundaries of the County of Chesterfield, Virginia (the "County"); and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), and Section 15.2-4906 of the Code of Virginia 1950, as amended (the "Virginia Code"), require approval by the Board of Supervisors of the County (the "Board"), as the applicable elected governmental unit having jurisdiction over the area in which the Project is located and as the governing body of the locality on behalf of which the Bonds of the Authority are to be issued, of the issuance of any private activity bonds by the Authority after the Authority has held a public hearing to consider the issuance of such bonds, as one of the acts required in order for the interest on such bonds to qualify for exemption from the imposition of federal income tax; and WHEREAS, the Authority adopted an Inducement Resolution on May 20, 2021 with respect to the issuance of the Bonds, among other matters, subject to satisfaction of the requirements of the Act and the Code; and WHEREAS, the Authority held a public hearing on June 17, 2021 in compliance with Section 147(f) of the Code, and Section 15.2-4906 of the Virginia Code, and after such public hearing, adopted a Supplemental Inducement Resolution authorizing, among other things, the Applicant to proceed with the steps necessary for issuance of the Bonds, subject to the adoption of this resolution by the Board to approve the issuance of the Bonds, and final approval of the issuance of the Bonds by the Authority; and WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; an WHEREAS, copies of the Authority's Inducement Resolution and Supplemental Inducement Resolution with respect to the Bonds, a summary of the statements made at the public hearing with respect to the Bonds, and a Fiscal Impact Statement in 21-432 7/28/2021 the form prescribed by Section 15.2-4907 of the Virginia Code have been filed with the Board; and WHEREAS, the Bonds, as exempt facility bonds issued under Section 142(d) of the Code, will necessitate that the Applicant secure an allocation of private activity housing bond cap (the "PAB Allocation") from the Virginia Department of Housing and Community Development in order for interest on the Bonds to be exempt from the imposition of federal income tax; and WHEREAS, the Applicant's plan of finance contemplates and includes an allocation of low-income housing tax credits for the Project, if available under applicable law and regulations (the "LIHTC Application"); NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. The Project proposed to be financed by the issuance of the Bonds and the related costs incurred in connection with the issuance of the Bonds are deemed appropriate for such plan of finance and, accordingly, the issuance of the Bonds by the Authority is hereby approved. Each of the County Administrator or any Deputy County Administrator is hereby authorized to take such further actions and execute and deliver such other documents, instruments, certificates, or other correspondence (including without limitation any acknowledgements of support necessary in connection with the PAB Allocation or the LIHTC Application), as are not inconsistent with this Resolution and may be necessary or appropriate in the judgement of bond counsel or counsel for the Authority, for the issuance of the Bonds by the Authority. 2. The approval of the issuance of the Bonds as required by Section 147(f) of the Code does not constitute an endorsement to a prospective purchaser or beneficial owner of the Bonds of the proposed use of the proceeds of the Bonds or the creditworthiness of the Applicant, and, as required by Virginia law, the Bonds shall provide that neither the Commonwealth of Virginia, the County nor the Authority shall be obligated to pay the principal, or premium, if any, of the Bonds or the interest thereon or other costs incident thereto except from the revenues and monies pledged therefor, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia, the County or the Authority shall be pledged thereto. 3. The County, including the members of the Board, its officers, employees and agents, shall not be liable and each hereby disclaims all liability for any damage to the Applicant, direct or consequential, resulting from the Authority's failure to issue the Bonds for any reason. 4. This Resolution shall take effect immediately upon its adoption. 21-433 7/28/2021 Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on July 28, 2021. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2. REAL PROPERTY REQUESTS 13.B.2.a. ACCEPTANCE OF PARCELS OF LAND 13.B.2.a.1. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO WILLIS ROAD FROM ABILENE MOTOR EXPRESS, LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.137 acres adjacent to Willis Road from Abilene Motor Express, LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.2. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO OLD FARM ROAD FROM EIG14T RCE VA BON AIR LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.226 acres adjacent to Old Farm Road from EIG14T KCE VA BON AIR LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.3. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO WOODPECKER ROAD FROM THE NASH ROAD/WOODPECKER ROAD LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 1.30 acres adjacent to Woodpecker Road from The Nash Road/Woodpecker Road LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.b. REQUESTS TO QUITCLAIM 13.B.2.b.1. REQUEST TO QUITCLAIM A PORTION OF A 16' DRAINAGE EASEMENT (PRIVATE) ACROSS THE PROPERTY OWNED BY SXCW PROPERTIES II, LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the Chairman of the Board of Supervisors and the 21-434 7/28/2021 County Administrator to execute a quitclaim deed to vacate a portion of a 16 -foot drainage easement (private) across the property owned by SXCW Properties II, LLC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.b.2. REQUEST TO QUITCLAIM A 10' TEMPORARY DRAINAGE j EASEMENT AND A 40' TEMPORARY TURNAROUND AND J DRAINAGE EASEMENT ACROSS THE PROPERTY OWNED BY CRAVEST LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 10 -foot temporary drainage easement and a 40 -foot temporary turnaround and drainage easement across the property owned by Cravest LLC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.b.3. REQUEST TO QUITCLAIM A PORTION OF A SWM/BMP ACCESS EASEMENT AND A PORTION OF A 16' SANITARY SEWER EASEMENT ACROSS THE PROPERTY OF GENITO On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to a portion y of a SWM/BMP Access Easement and a portion of a 16 -foot J Sanitary Sewer Easement across the property of Genito Square LC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.c. REQUESTS FOR PERMISSION 13.B.2.c.1. APPROVAL OF THE PURCHASE OF A PARCEL OF LAND ON EAST EVERGREEN PARKWAY On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved the purchase of a parcel of land containing 2.29 acres, more or less, for $19,516, plus closing costs, from Laydown LLC, a Virginia limited liability company, and authorized the County Administrator to execute the real estate sale contract and deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-435 7/28/2021 13.B.2.c.2. APPROVAL OF THE PURCHASE OF A PARCEL OF LAND ADJACENT TO THE FORMER NATOACA ELEMENTARY SCHOOL On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved the purchase of a parcel of land containing 0.50 acres, more or less, with improvements, for $162,000, plus closing costs from Jennifer Aston and Anthony Aston, adjacent to the former Matoaca Elementary School, and authorized the County Administrator to execute the sales contract and deed. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.c.3. APPROVAL OF THE PURCHASE OF A PARCEL OF LAND AT SWIFT CREEK RESERVOIR On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved the purchase of a parcel of land containing 1.2 acres, more or less, for $5,000, plus closing costs, from KPC, L.L.C., a Virginia limited liability company, and authorized the County Administrator to execute the real estate sale contract and deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.3. AWARD CONSTRUCTION CONTRACT AND APPROVE POTENTIAL CHANGE ORDER(S) FOR THE HORNER PARK WATERLINE PROJECT On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the Director of Procurement to (1) award a construction contract in the amount of $2,159,000 to Kelvic Construction, Inc., the lowest, responsive and responsible bidder, and (2) approve all necessary change orders, up to the amount budgeted for the Horner Park Waterline Project - Project 1. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.4. APPROPRIATION OF FUNDS AND AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT FOR THE ELKHARDT ROAD (RUTHERS ROAD/POCOSHOCK BOULEVARD TO ELMART LANE) IMPROVEMENT PROJECT On motion of Ms. Haley, seconded by Mr. Winslow, the Board took the following actions for the Elkhardt Road (Ruthers Road/Pocoshock Boulevard to Elmart Lane) Improvement Project: 1. Appropriated $973,978 in additional anticipated VDOT reimbursements; 2. Transferred $30,395 from the General Road Improvement Account; 3. Appropriated $96,118 in Utility Betterment funds; and 21-436 7/28/2021 4. Authorized the Director of Procurement to award a construction contract, upon authorization from VDOT, in the amount of $4,351,490 to Curtis Contracting, Inc.; and to execute all necessary change orders up to the full amount budgeted for the project. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.5. MEMORANDUM OF AGREEMENT BETWEEN CVTA AND CHESTERFIELD COUNTY On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the County Administrator to enter into a Memorandum of Agreement between the Central Virginia Transportation Authority (CVTA) and Chesterfield County. (It is noted a copy of the Memorandum of Agreement is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.6. AUTHORIZATION TO APPROVE POWER PURCHASE AGREEMENT FOR SOLAR GENERATION SYSTEMS ON COUNTY PROPERTY On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved a power purchase agreement with Sun Tribe for solar generation systems on various County -owned properties. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.7. ACCEPTANCE OF FY2022 FEDERAL TRANSIT ADMINISTRATION (FTA) SECTION 5310 OPERATING AND MOBILITY MANAGEMENT FUNDING TO INCLUDE THE CREATION OF A FULL-TIME GRANT FUNDED TRANSPORTATION PROGRAM COORDINATOR (MOBILITY COORDINATOR) POSITION On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted and appropriated FY2022 Federal Transit Administration (FTA) Section 5310 Operating and Mobility Management Funding in the amount of $253,592 from the Virginia Department of Rail and Public Transportation for 1) purchased transportation to be used solely for providing accessible transport to individuals with disabilities and 2) the creation of a full-time, grant -funded Transportation Program Coordinator (Mobility Coordinator) to support the Access On Demand service. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. J 21-437 7/28/2021 13.8.8. APPROPRIATION OF FUNDS FOR THE STRATTON PARE PEDESTRIAN IMPROVEMENTS PROJECT On motion of Ms. Haley, seconded by Mr. Winslow, the Board appropriated $242,556 in anticipated VDOT Transportation Alternatives Program (TAP) reimbursements and transferred $60,636 from the County's general road improvement account for local match funds for the Stratton Park Pedestrian Improvements Project. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.9. APPROVAL OF FY2022 CHESTERFIELD COMMUNITY SERVICES BOARD PERFORMANCE CONTRACT On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved the FY2022 Performance Contract Between the Chesterfield Community Services Board and the Virginia Department of Behavioral Health and Developmental Services. Ayes: Holland, Winslow Ingle, Carroll and Haley. Nays: None. 13.B.10. AUTHORIZE THE RECEIPT OF $257,745 IN FY22 FOR ONE- TIME SABG FUNDING FROM THE DEPARTMENT OF BEHAVIORAL HEALTH & DEVELOPMENTAL SERVICES On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved the receipt of one-time funding for the Community Services Board to support substance abuse block grant (SABG) uses. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.11. AUTHORIZE THE RECEIPT OF $65,009 IN ONE-TIME ADDITIONAL FUNDING FROM THE DEPARTMENT OF BEHAVIORAL HEALTH & DEVELOPMENTAL SERVICES FOR REALLOCATED OBRA FUNDS On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved the receipt of additional one-time Omnibus Budget Reconciliation Act (OBRA) funding for individuals with intellectual disabilities. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. L 13.8.12. TOWING CONTRACT AMENDMENTS PROPOSED BY THE ` ADVISORY BOARD On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved language changes to the Chesterfield County Police Department Towing Contract as recommended by the Towing 21-438 7/28/2021 Advisory Board. (It is noted a copy of the towing contract is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.13. PROPOSED REVISION TO 2021 RULES OF PROCEDURE TO EXPAND TIME FOR CITIZENS TO REQUEST TO SPEAR AT BOARD MEETINGS DURING ONE OF THE CITIZEN COMMENT PERIODS On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted amendments to the 2021 Rules of Procedure of the Board of Supervisors, as submitted, to expand the time for citizens to request to speak at Board meetings during one of the Citizen Comment periods. (It is noted a copy of the amended Rules of Procedure are filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.14. ACCEPTANCE OF STATE ROADS On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Mason Orchard and Enon Oaks (Partial) Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number 21-439 7/28/2021 • Enon Oaks Place, State Route Number 8292 From: Enon Oaks Lane, (Route 5384) To: Mason Orchard Drive, (Route 8293), a distance of 0.11 miles Recordation Reference: Plat Book 269, Page 65 Right of Way width (feet) = 50 • Enon Oaks Place, State Route Number 8292 From: Mason Orchard Drive, (Route 8293) To: The cul-de-sac, a distance of 0.04 miles Recordation Reference: Plat Book 269, Page 65 Right of Way width (feet) = 50 • Mason Orchard Drive, State Route Number 8293 From: Enon Oaks Place, (Route 8292) To: The cul-de-sac, a distance of 0.15 miles Recordation Reference: Plat Book 269, Page 65 Right of Way width (feet) = 50 Mason Orchard Drive, State Route Number 8293 From: Green Orchard Drive, (Route 4890) To: Mason Orchard Lane, (Route 8295), a distance of 0.10 miles Recordation Reference: Plat Book 269, Page 65 Right of Way width (feet) = 50 • Mason Orchard Drive, State Route Number 8293 From: Mason Orchard Lane, (Route 8295) To: Mason Orchard Place, (Route 8294), a distance of 0.06 miles Recordation Reference: Plat Book 269, Page 65 Right of Way width (feet) = 50 Mason Orchard Drive, State Route Number 8293 From: Mason Orchard Place, (Route 8294) To: Enon Oaks Place, (Route 8292), a distance of 0.07 miles Recordation Reference: Plat Book 269, Page 65 Right of Way width (feet) = 50 Mason Orchard Place, State Route Number 8294 From: Mason Orchard Drive, (Route 8293) To: The cul-de-sac, a distance of 0.04 miles Recordation Reference: Plat Book 269, Page 65 Right of Way width (feet) = 50 21-440 7/28/2021 • Mason Orchard Lane, State Route Number 8295 From: Mason Orchard Drive, (Route 8293) To: The cul-de-sac, a distance of 0.06 miles Recordation Reference: Plat Book 269, Page 65 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: !! WHEREAS, the street described below is shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street 21-440 7/28/2021 meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution he forwarded to the Resident Engineer for the Virginia Department of Transportation. Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Strider Place, State Route Number 8007 From: 0.02 miles northeast of Strider Road, (Route 8005) To: The cul-de-sac, a distance of 0.04 miles Recordation Reference: Plat Book 257, Page 58 Right of Way width (feet) = 61 Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.15. SET PUBLIC HEARING j 13.B.15.a. TO CONSIDER CODE AMENDMENT RELATIVE TO MIDLOTHIAN SPECIAL DESIGN DISTRICT AND PARKING FOR CERTAIN OFFICE AND COMMERCIAL USES COUNTYWIDE (20PJ0121) On motion of Ms. Haley, seconded by Mr. Winslow, the Board set the date of August 25, 2021, for a public hearing to consider amendments to the County Code relative to Midlothian Special Design District and parking for certain office and commercial uses countywide (20PJ0121). Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.15.b. TO CONSIDER AN ORDINANCE TO ASSESS $5.00 IN COURT COSTS FOR TRAFFIC AND CRIMINAL CASES TO BE USED TO FUND THE POLICE DEPARTMENT'S ELECTRONIC SUMMONS SYSTEM On motion of Ms. Haley, seconded by Mr. Winslow, the Board set the date of August 25, 2021, for a public hearing to consider amendments to the County Code relative to the assessment of Ij costs in the amount of $5 in traffic and criminal cases to help fund an electronic summons system for the Police Department. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-441 7/28/2021 13.B.15.c. TO CONSIDER THE ABANDONMENT OF A PORTION OF WINTERFIELD LANE, STATE ROUTE 1004 On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution to set a public hearing for September 22, 2021: Resolution of Chesterfield County's intention to consider a Resolution and Order to abandon a portion of Winterfield Lane, State Route 1004. Pursuant to Section 33.2-909 of the Code of Virginia, 1950, as amended, be it resolved that the Chesterfield County Board of Supervisors hereby gives notice that at a public hearing to be held on September 22, 2021, it will consider a Resolution and Order to abandon a portion of Winterfield Lane, State Route 1004, a distance of 0.05 miles, since it serves no public necessity and is no longer needed as part of the Secondary System of State Highways. Accordingly, the Clerk of the Board shall send a copy of this Resolution to the Commissioner of Highways. The Clerk shall further cause to be published and posted the required notices of the Board's intention to abandon a portion of Winterfield Lane, State Route 1004. And, further, the Board approved notification to the Commissioner of Highways of the county's intention to consider the abandonment of a portion of Winterfield Lane, State Route 1004, from the Secondary System of State Highways. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.15.d. TO CONSIDER LEASE AMENDMENTS WITH DOMINION AVIATION SERVICES, INC. AND 5G AIR LLC FOR LOCATION AND CONSTRUCTION OF AIRCRAFT HANGARS AT THE CHESTERFIELD COUNTY AIRPORT On motion of Ms. Haley, seconded by Mr. Winslow, the Board set the date of August 25, 2021, for a public hearing to consider lease amendments with Dominion Aviation Services, Inc. (DAS) and 5G Air LLC (5G) for the location and construction of aircraft hangars at the Chesterfield County Airport. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.15.e. TO CONSIDER APPROPRIATION OF TRANSFER OF UP TO $20 MILLION TO THE ECONOMIC DEVELOPMENT AUTHORITY FOR FUTURE LAND PURCHASES EOn motion of Ms. Haley, seconded by Mr. Winslow, the Board set the date of August 25, 2021, for a public hearing to consider the appropriation of transfer of up to $20 million to the Economic Development Authority for future land purchases. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-442 7/28/2021 13.B.16. NATIONWIDE OPIOID LITIGATION SETTLEMENT ALLOCATION MEMORANDUM OF UNDERSTANDING On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved the Opioid Litigation Settlement Allocation Memorandum of Understanding with the Attorney General of Virginia. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. j 14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Ms. Brenda Stewart addressed the Board relative to concerns about the recordkeeping of the Office of the Real Estate Assessor and the appointment of a new Real Estate Assessor. Mr. Fred Demey addressed the Board relative to concerns about the hiring of a new Real Estate Assessor. Ms. Doris Knick addressed the Board relative to concerns about the health hazards of placing cell phone towers in church steeples and providing informed consent to churches. 15. DEFERRED ITEMS There were no Deferred Items at this time. 16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 18 21MH0133 In Bermuda Magisterial District, Amanda Kitts requests renewal of a manufactured home permit (Case 13SN0175) to permit a temporary manufactured home and amendment of zoning district map in a Residential (R-7) District on 0.43 acre known as 2679 Drewrys Bluff Road. Density is approximately 2.3 units per acre. The Comprehensive Plan suggests the property is appropriate for Residential Mixed Use uses. Tax ID 789-680- 8239. Ms. Hall presented a summary of Case 21MH0133. She stated staff recommended deferral of the case to the Board's regularly scheduled meeting on November 17, 2021. Mr. Holland called for public comment on the deferral. There being no one to speak to the issue, the public hearing was closed. 21-443 7/28/2021 Mr. Ingle stated the applicant has agreed to the deferral. He then made a motion, seconded by Mr. Winslow, for the Board defer Case 21MH0133 to November 17, 2021. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Ms. Hall stated for each case on the consent agenda, staff has ` received written confirmation from the applicant that they are (V in agreement with the conditions or proffers contained within the staff report, and that they confirm the conditions or proffers are reasonable under state law. 21SN0520 In Clover Hill Magisterial District, Creighton Companies, LLC and Kenbridge Properties, LLC request amendment of zoning approval (Case 87SN0016) relative to proffered conditions, uses, conditional use, and conditional use planned development to permit exceptions to ordinance and development standards and amendment of zoning district map in a Light Industrial (I- 1) District on 1.8 acres and adjacent variable width right-of- way along Genito Road and Oak Lake Boulevard, on property located at the northeast corner of Genito Road and Oak Lake Boulevard. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Corporate Office/Research & Development/Light Industrial uses. Tax ID 736 -688 -Part of 5971. Ms. Hall presented a summary of Case 21SN0520. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Winslow stated this project is preceding the special area plan, and he wanted the public to know that staff has worked very hard on the quality of the building which is expected to be very nice. He then made a motion, seconded by Mr. Carroll, for the Board to approve Case 21SN0520 subject to the following conditions: The property owners and applicant in this rezoning case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property under consideration (the "Property") will be developed according to the following proffers if, and only if, the rezoning request submitted herewith is granted with only those conditions agreed to by the owners and applicant. In the event this request is denied or approved with conditions not agreed to by the owners and applicant, the proffers shall immediately be null and void and of no further force or effect. 21-444 7/28/2021 Exhibit A: Oak Lake 7 -Eleven Layout Plan, 2903 Oak Lake Blvd, Chesterfield, Virginia, dated August 13, 2020, last revised April 16, 2021, prepared by Blakeway surveying + engineering + environmental (the "Conceptual Layout") Exhibit B: 7 -Eleven Store, 2903 Oak Lake Blvd., Chesterfield, VA 23113, dated April 26, 2021, prepared by b.u.f. Studio (the "Elevations"). Exhibit C: Patio structure inspiration picture dated April 26, 2021 ("Inspiration"). Exhibit D: Monument sign illustration dated April 26, 2021 ("Sign Illustration") New Proffers Applicable to the Property The owner of the Property offers these additional proffered conditions specific to the convenience store use on the Property and in furtherance of the requirements under Case No. 87SN0016. In the event of any conflict, the proffered conditions below shall control. 1. Conceptual Layout. The Property shall be developed in general conformance with the Conceptual Layout, which is conceptual in nature and may vary based on the final site plan depending on the final soil studies, RPA lines, development lines, stormwater basin design and location, parking lot design, drive -aisle design and location, building footprints, design features and for other engineering reasons, or as otherwise approved by the Planning Commission at the time of plans review. Additionally, the layout depicted on the Conceptual Layout r may be modified in the future by the owner of the Property for a permitted use to accommodate an additional building site within the "Future Development Area" shown on the Conceptual Layout. (P) 2. Elevations. The convenience store building constructed on the Property shall be developed in general conformance with the Elevations. The portion of the building that appears to be the color orange in the Elevations will be constructed with a masonry material using a brown color from the masonry supplier that is similar to the color Nichiha Vintage Wood Cedar or Glen -eery Compton Ironspot, unless otherwise requested and approved at the time of plans review. Any other building constructed on the Property shall be developed with an architectural appearance generally consistent with the Elevations. Owners and tenants will be permitted to include prototypical or corporate buildings and identification architectural elements in the design of their building. The standard of compatibility may be met through scale, materials, forms, and/or colors. Any substantial modifications or deviations to the general architectural appearance shown on the Elevations and/or deviation from compatibility shall be approved by the Planning Commission in conjunction with plans review. (P) 3. Materials. The siding material used on a building shall be one or more of the following materials (above finished 21-445 7/28/2021 grade and exclusive of trim): brick, brick veneer, glass, stone, stone veneer, split face block, cementitious siding, composite -type siding, engineered wood (e.g. LP Smartside), ribbed metal panels, textured concrete tilt - up panels, tile, concrete tile, unless different architectural treatment and/or materials are specifically approved, at the time of plans review by the Planning Director. No building shall be covered with or have exposed to view any painted or unfinished concrete block, plywood or industrial -grade metal, unless otherwise specifically approved at the time of plans review by the Planning Director. Surface material used for the parking lot area, drive aisles and entrances may include asphalt. Vinyl may be used on the fuel canopy. (P) 4. Mechanicals Screening. Mechanicals located on the rear (northern) elevation of the building shall be screened from view of the adjoining public road and the adjoining property to the north by a low maintenance material chosen by the applicant, as approved at the time of plans review. Alternatively, a mural may be painted on the rear (northern) elevation to obscure the view of the mechanicals located on this rear (northern) elevation. (P) 5. Covered Patio. The outside patio area shown on the Conceptual Layout shall be improved with a covered structure that will provide shelter from rain. The Inspiration provides an illustration of what this structure could look like and the final design shall be determined at the time of site plan submission. Landscaping shall be provided along the southern end of the patio area using shrubs or as otherwise shown on the plans submission at the time of plans review and approved during the plans review process. (P) 6. Monument Sign. A monument sign for the convenience store use may be located along the Property's frontage along the right of way for Genito Road, and this sign shall incorporate a material from the convenience store building, shall not exceed 8' in height and shall be in general conformance with the Sign Illustration. (P) 7. Stormwater. The stormwater system for the Property shall be designed using an impervious percentage of at least ninety-five percent (95%) for the portion of the Property designated as "Future Development Area" on the Conceptual Layout. (EE) 8. Parking Lot Lighting. Excluding parking adjacent to the Future Development Area (see labeled area on the Conceptual Layout), the parking area and the patio shall maintain a minimum nighttime illumination level of 3.0 foot-candles, as measured at grade, unless otherwise required by the Virginia Department of Transportation. Under -canopy illumination shall be provided with a minimum of 10.0 foot-candles as measured at grade under the canopy. Excluding parking areas adjacent to the Future Development Area (see labeled area on the Conceptual Layout), the lighting for the portion of the property that 21-446 7/28/2021 includes the canopy and the convenience store shall achieve a site illumination uniformity ratio that does not exceed 4:1. Upon the development of the Future Development Area, the development shall comply with these lighting requirements, except for the canopy requirement. These lighting requirements may be modified at the time of plans review by the approved lighting plan. (P) 9. Permitted Uses for Future Development Area. The permitted uses for the Future Development Area shall be uses permitted by right under the C-2 district and the following uses: (P) a. Delicatessen; b. Drive-In/Drive-through uses; C. Recreational establishment, indoor; d. Restaurant; and e. Any other use similar to C-2 uses and the uses listed above that is requested by the owner and approved by the Planning Director at the time of plans review for the Future Development Area. 10. Access. (T) a. Direct vehicular access from the Property to Genito Road shall be limited to one (1) entrance/exit, in the general location shown on the Conceptual Layout. The location and design of this access shall be approved by the Chesterfield County Transportation Department. b. Direct vehicular access from the Property to Oak Lake Boulevard shall be limited to the existing entrance located on GPIN 7366885971, as generally shown on the Conceptual Layout. Prior to final site plan approval, the owner of the Property shall record an access easement from the Property's northern boundary line to the existing entrance onto Oak Lake Boulevard, which entrance is located on GPIN 7366885971. Case No. 87SN0016 The Applicant hereby deletes Condition 1 of Case No. 87SN0016 and replaces it with the following: 1. with respect to the Property only, the undated Textual Statement incorporated into Case No. 87SN0016, as amended by the Textual Statement Amendment dated April 26, 2021 (accompanying herewith), and the Conceptual Layout shall be considered the Master Plan. (P) The Applicant hereby deletes Conditions 3, 5, and 6 of Case No. 87SN0016. The Applicant hereby deletes Proffered Condition 2 of Case No. 87SN0016 and replaces it with the following: 2. Road Improvements. Prior to issuance of any certificate of occupancy, the following road improvements shall be completed, as determined by the Chesterfield County 21-447 7/28/2021 Transportation Department. Any modification to the alignment, design and length shown on the Conceptual Layout and/or specified below shall be approved by the Chesterfield County Transportation Department. (T) a. Construction of additional pavement along the eastbound lanes of Genito Road at the existing signalized crossover that serves Oak Lake Boulevard to provide an adequate left turn lane (approximately 100 feet of additional storage). b. Construction of additional pavement along the westbound lanes of Genito Road at the approved access to provide a separate right -turn lane with approximately 200 feet of storage, as generally shown on the Conceptual Layout. C. Construction of additional pavement along the northbound lanes of Oak Lake Boulevard at the Oak Lake Boulevard access to provide a separate right turn taper. d. Construction of a VDOT standard sidewalk along the Property's frontage on Oak Lake Boulevard as generally shown on the Conceptual Layout. e. Construction of a VDOT standard multi -use trail, not to exceed 10' in width, along Genito Road as generally shown on the Conceptual Layout. f. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0529 Ms. Hall presented a summary of Case 21SN0529. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. 21-448 7/28/2021 In Bermuda Magisterial District, Swift Creek Vistas LLC requests rezoning from Agricultural (A), Community Business (C-3), and Light Industrial (I-1) Districts to Residential Townhouse (R-TH) District with conditional use planned development to permit exceptions to ordinance requirements, development standards, and multifamily and commercial uses and amendment of zoning district map on 19.29 acres located in the southwest corner of Jefferson Davis Highway and Whitehouse Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Mixed Use and Suburban Residential II uses (2 to 4 dwellings per acre). Tax IDs 797- 628-8481; 9161; 9484; 798-628-1032; 6881; 9557; 798-629-3609; 9111; 799-628-3097; 799-629-1102 and 1406 Ms. Hall presented a summary of Case 21SN0529. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. 21-448 7/28/2021 Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Winslow, the Board approved Case 21SN0529 subject to the following conditions: 1. Master Plan. (P) /\ a. The Textual Statement dated June 17, 2021, shall be V considered the Master Plan. b. Exhibit A, prepared by Balzer and Associates and last revised June 2, 2021, shall be considered the Conceptual Plan. To accommodate the orderly development of the Property, the Tracts shall be located as generally depicted on the Conceptual Plan. The overall development of the Property shall generally conform to the Conceptual Plan, with respect to the orientation and clustering of uses, the general layout of roads and lots, and the general location of sidewalks, open space, and buffers. Adjustments to the Conceptual Plan may be approved at the time of preliminary plat and/or site plan review, provided such adjustments substantially retain the relationship between different uses to each other and to rights-of-way, open space, and buffers. If adjustments are deemed to be significant, the Conceptual Plan shall be presented to the Planning Commission for final approval. 2. Utilities. Public water and wastewater systems shall be used. (U) 3. Access. The exact location of the accesses noted below shall be approved by the Transportation Department. (T) a. Direct vehicular access from the Property to Jefferson Davis Highway (Route 1) shall be limited to one (1) entrance/exit. b. Direct vehicular access from the Property to Whitehouse Road shall be limited to two (2) entrances/exits, as generally shown on Exhibit A. The eastern access shall be designed and constructed to prohibit left-in/left-out access, unless otherwise approved by the Transportation Department. 4. Road Improvements. The following road improvements shall be completed, as determined by the Transportation Department. The Transportation Department shall approve the exact design, length, or other modifications of the improvements. (T) 1J a. Construction of additional pavement along Whitehouse Road at the approved western access to provide left and right turn lanes. 21-449 7/28/2021 b. Construction of a raised median along Whitehouse Road and/or within the eastern access to prohibit left- in/left-out access, unless otherwise approved by the Transportation Department. c. Construction of additional pavement along the eastbound lane of Whitehouse Road at the approved eastern access to provide a separate right turn lane. d. Construction of additional pavement along the southbound lanes of Route 1 at the approved access to provide a separate right turn lane. e. Construction of a VDOT standard sidewalk along the south side of Whitehouse Road for the entire Property frontage. f. Construction of a VDOT standard shared use path along the west side of Route 1 for the entire Property frontage. g. Widening/improving the south side of Whitehouse Road to an eleven (11) foot wide travel lane, measured from the centerline of the existing pavement, with a four (4) foot wide paved shoulder and overlaying the full width of the road with one and a half (1.5) inches of compacted bituminous asphalt concrete for the entire property frontage. h. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. 5. Phasing Plan. Prior to any subdivision (preliminary or construction) or site plan approval, a phasing plan for the road improvements identified in Proffered Condition 4 shall be submitted to and approved by the Transportation Department. (P) 6. Dedication. In conjunction with recordation of the initial subdivision plat, prior to any final site plan approval, or within sixty (60) days from a written request by the Transportation Department, whichever occurs first, forty- five (45) feet of right-of-way along the south side of Whitehouse Road and sixty (60) feet of right-of-way along the west side of Route 1, both measured from the centerline of the part of the roadway immediately adjacent to the Property, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. 7. Environmental Engineering. (EE) a. Other than creek crossings, the stormwater conveyance system shall enter a mapped floodplain or other flood -prone area. Runoff shall be collected and discharged to Swift Creek and/or its associated wetlands and floodplain. 21-450 7/28/2021 b. There shall be no sheet flow from the proposed lots and/or new impervious areas, other than the relocation of the existing driveway, through Tax ID's 798-628-6534 and 798-628-4036. 8. Overall Project Design Elements. (P) a. Street Trees: Street trees shall generally be installed or preserved and maintained along both sides of all public roads, except where there is a conflict with utilities, sightlines, and driveway areas. b. Sidewalks: Sidewalks shall generally be provided along both sides of all public roads that provide general circulation, as shown on the Conceptual Plan. C. Focal Point(s): A minimum of 0.25 acre of centrally located open space shall be provided as a focal point(s). This area shall be inclusive of required common area. Part of the focal point(s) area shall be hardscaped, which shall include asphalt paths for this use, with benches and other amenities that accommodate and facilitate neighborhood gatherings. Construction of the focal point(s) shall occur in conjunction with the development of the subdivision section in which the focal point is located. 9. Residential Townhouses Standards. (P) a. Driveways: All portions of driveways and parking areas shall be brushed concrete, stamped concrete, exposed aggregate concrete, or decorative pavers. IJ Gravel and asphalt driveways shall not be permitted. b. Front Walks: A minimum of a three (3) foot wide concrete, or decorative pavers, front walk shall be provided to the front entrance of each dwelling unit to connect to drives, sidewalks, or streets. C. Front Yards: Except for the foundation planting bed, all front yards shall be sodded and irrigated. d. Front Foundation Planting Beds: Foundation planting is required along the entire front fagade of all dwelling units. Foundation planting beds shall be a minimum of four (4) feet wide from the unit foundation. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. The plant materials used should visually soften the unit corners and complement the architecture of the home at their mature sizes. e. Conceptual Elevations: unless significant deviations are approved by the Planning Commission during plans review, development of the townhouses shall be in general conformance with the architectural appearance in Exhibit B. 21-451 7/28/2021 f. Siding Materials: Acceptable siding materials include brick, stone, masonry, vinyl siding, fiber cement siding (such as HardiPlank, HardieShingle, and HardieTrim), or engineered wood siding (such as LP SmartSiding), or other comparable material as approved by the Planning Department at time of plans review. Vinyl siding shall be premium quality with a minimum wall thickness of 0.042 inches. Dutch lap, plywood and metal siding are not permitted. At least [ 25% of all front facades of each townhouse row shall L\/ be brick, stone, or masonry, excluding windows, doors, and openings. Other materials may be used for trim, architectural decorations, or design elements provided they blend with the architecture of the dwelling. g. Slab Construction: if the dwelling unit is constructed on a slab, brick or stone shall be employed around the base of the front and sides of the dwelling unit a minimum eight (8) inches above grade as to give the appearance of a foundation. h. Variation in Front Elevations: The following restrictions designed to maximize architectural variety of the dwelling units constructed on the Property shall apply: i. The same front elevation may not be located on dwelling units that are adjacent to each other within the same building. ii. Variation in the front elevation to address the paragraph above shall not be achieved by mirroring the fagade, but it shall be accomplished by providing at least three (3) of the following architectural changes: 1. Adding a covered porch 2. Varying the location and/or style of a front facing gable(s) 3. Alternating the color themes with respect to siding, doors, and trim 4. Providing different materials and/or siding types on at least 50% of the elevation 5. Providing a different roof type/roof line 6. Varying the window and door fenestration. 21-452 7/28/2021 iii. Townhouse rows located adjacent to or across the street from each other shall not use the exact same three (3) architectural changes listed above on the exact same individual home elevations within these townhome rows. i. Corner Side Units: The side fagade of any townhouse that faces a public street, excluding those with side elevations facing Whitehouse Road, shall have an embellished fagade with enhanced features or enhanced landscaping. Embellished facades may include a mixing of materials, gables, dormers, 21-452 7/28/2021 entryway details, shutters, or other architectural features on the exterior that enhance the elevation and blend with the front elevation. Enhanced landscaping may include shade trees, garden fences, hedges, shrubs, evergreens, or a combination thereof to minimize the view of the street facing side elevation. j . Front Porches: If provided, on homes with a crawl space foundation, all front entry stoops and front i porches shall be constructed with continuous masonry foundation walls or on 12"x12" masonry piers. Extended front porches shall be a minimum of four (4) feet deep. Where provided or required by code on elevated porches, handrails and railings shall be finished painted wood, vinyl or metal railing with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. k. Front Porch Flooring: Porch flooring may be concrete, exposed aggregate concrete, or a finished paving material such as stone, tile, or brick, finished (stain) wood, or properly trimmed composite decking boards. All front steps shall be masonry to match the foundation. 1. Roof Material: Roofing material shall be standing seam metal or dimensional architectural thirty (30) year roof shingles. M. Heating, ventilation and Air Conditioning (HVAC) Units and House Generators: Units shall initially be screened from view by landscaping or low maintenance material. n. Maintenance of Building Exteriors and Common Areas: The homeowner's association shall be responsible for the maintenance of common areas including the recreational amenities and landscaping (common area and townhome yard), and the periodic power washing of the exterior of all dwellings. o. Screening Units 1-12: In the event the rear elevations of units 1 through 12, Exhibit A, that face Swift Creek Reservoir, are visible from the Reservoir or Route 1 during summer foliage, then decorative rear yard fencing or enhanced landscaping, such as shade trees, evergreens, garden fences, hedges, shrubs, etc. shall be used to minimize the view to rear and side elevations. 10. Residential Multi -Family Standards. (P) a. Conceptual Elevations: Unless significant deviations are approved by the Planning Commission or the Planning Department during site plan review, the architectural treatment of the building shall be comparable to the Colony Village Apartments, located on Tax ID 794-666-6719 and Festival Park Apartments, 21-453 7/28/2021 located on Tax ID 789-655-4267, in terms of architectural massing, materials, and color palette. b. Materials: Buildings shall be constructed with brick or stone veneer, composition, hardiplank, or a combination thereof. Exterior facade shall contain at least thirty (30) percent brick or stone veneer. Vinyl, plywood, and metal siding shall not be permitted as siding materials. Different facade materials shall be used for building fagades to add depth and interest to the structure. Thermoplastic polyolefin (TPO) roofing shall be permitted as a flat roof material. C. Landscaping: Landscaping, including foundation plantings, shall be provided and maintained around the perimeter of all buildings, between buildings and driveways, within medians, and common areas. Landscaping shall be designed to minimize the predominance of building mass and paved areas; define private spaces; and enhance the residential character of the development. The landscaping plan shall be approved at the time of plans review with respect to the exact numbers, spacing, arrangement and species of plantings. d. Mechanical Unit Screening: Any mechanical units shall be ground mounted, or roof mounted. Any mechanical units that are ground mounted shall be screened with landscaping, a masonry wall to match the masonry on the buildings, or an opaque fence. Any mechanical units that are roof mounted shall be screened by architectural features and materials which are compatible with the building fagade architecture. Screening shall be designed so as to block such mechanical units from view by person on any public streets. The specific method of screening shall be approved at the time of plan review. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0565 In Bermuda Magisterial District, Jill Reid requests conditional use to permit a second dwelling and amendment of zoning district map in an Agricultural (A) District on 16.88 acres known as 1917 Point of Rocks Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2 to 4 dwellings per acre). Tax ID 825-640-6489. kow Ms. Hall presented a summary of Case 21SN0565. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. 21-454 7/28/2021 There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Winslow, the Board approved Case 21SN0565 subject to the following conditions: 1. Occupancy Limitations: Occupancy of the second dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests, and any domestic servants. (P) 2. Deed Restriction: For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 1. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) 3. Public Water Connection: A separate public water connection will be required to serve the second dwelling unit located within the existing detached garage. (U) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0578 In Dale Magisterial District, PREMIER RE FUND V LLC (project commonly known as Meadowbrock Shopping Center) requests conditional use planned development to permit exceptions to ordinance requirements and development standards relative to freestanding signage and amendment of zoning district map in a Community Business (C-3) District on 16.8 acres known as 5700 Hopkins Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Business use. Tax ID 780- 686-5569. Ms. Hall presented a summary of Case 21SN0578. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Carroll, the Board approved Case 21SN0578 subject to the following conditions: The Owner -Applicant in this rezoning Case 21SN0578, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, Virginia, for itself and its successor or assigns, proffers that the 21-455 7/28/2021 development of the property will be developed as set forth below; however, in the event the request is denied or approved with conditions not agreed to by the Owner -Applicant, these proffers shall be immediately null and void and of no further force or effect. The Applicant hereby proffers the following conditions: 1. Master Plan. The Textual Statement last revised June 3, 2021 (the "Textual Statement"), shall be considered the Master Plan. 2. Existing Signage. The Existing Sign, as defined in the Textual Statement, shall be improved so that the Existing Sign is substantially similar to Exhibit B of the Textual Statement, which such improvements shall be completed within 6 months of the approval of these conditions by the Chesterfield County Board of Supervisors, unless additional time is approved by the Director of Planning. 3. Landscaping. A minimum of 12 large evergreen shrubs shall be planted, approximately 6 feet on center, on the rear of the property along the fence line adjoining Chippenham Parkway. Such plantings shall be planted at a time and location as approved by the Director of Planning. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0580 In Clover Hill Magisterial District, Vanity C. McDaniel requests conditional use to permit a two-family dwelling and amendment of zoning district map in a Residential (R-9) District on 0.28 acre known as 3307 Summerbrooke Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2 to 4 dwellings per acre). Tax ID 761-690-1796. Ms. Hall presented a summary of Case 21SN0580. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Ingle, the Board approved Case 21SN0580 subject to the following conditions: 1. Occupancy Limitations. Occupancy of the second dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests and any domestic servants. (P) 21-456 7/28/2021 2. Deed Restriction. For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 1. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. J 21SN0585 In Midlothian Magisterial District, Laura Hinkle requests a conditional use to permit a two-family dwelling and amendment of zoning district map in a Residential (R-15) District on 0.77 acre known as 8307 Beaudet Lane. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II uses (2 to 4 dwellings per acre). Tax ID 758- 714-0014. Ms. Hall presented a summary of Case 21SN0585. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. j On motion of Ms. Haley, seconded by Mr. Carroll, the Board `r/ approved Case 21SN0585 subject to the following conditions: 1. Occupancy Limitations. Occupancy of the second dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests, and any domestic servants. (P) 2. Deed Restriction. For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 1. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0595 (DOUBLE ADVERTISED) J In Clover Hill Magisterial District, Good Dog Grooming Studio LLC requests conditional use planned development to permit exceptions to ordinance requirements, and exceptions to development standards and amendment of zoning district map in 21-457 7/28/2021 kw Neighborhood Business (C-2) District on 0.44 acre known as 310 North Arch Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Neighborhood Business uses. Tax ID 752-705-5483. Ms. Hall presented a summary of Case 21SN0595. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved Case 21SN0595 subject to the following conditions: 1. Hours of Operation: This use shall be permitted to be open to the public between 7:00 a.m. to 7:00 p.m. Monday through Saturday. (P) 2. Outside Containment Area: All areas associated with the outside containment of the animals shall be cleaned and made free of waste daily. In addition, the waste shall be disposed of in a manner satisfactory to the Planning Department. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0608 In Bermuda Magisterial District, Sue Lipscomb requests conditional use planned development to permit exceptions to ordinance standards for a single family dwelling and amendment of zoning district map in an Agricultural (A) District on 1.32 acres fronting approximately 435 feet along the southern line of Chalkley Road, approximately 520 feet west of Michmar Drive. The Comprehensive Plan suggests the property is appropriate for Residential use (1.5 dwellings per acre or less). Tax ID 781-659-9698. Ms. Hall presented a summary of Case 21SN0608. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. Ms. Carol Waters expressed concerns relative to effects on the road, the power lines, fire hydrant, and her property. Mr. Joe Feest, Planning Manager, stated there would be no effect on the power line, nor would there be any widening of the road which would affect Ms. Waters' property. 21-458 7/28/2021 Mr. Donald Thompson inquired about turn lanes into the subdivision. Mr. Ingle stated it is one home that will come off Chalkley Road. In response to Ms. Waters' question relative to the power lines, Mr. Feest stated the home will be placed to the outside edge of the power lines and will not be in the easement. There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Winslow, the Board approved Case 21SN0608 subject to the following condition: Conditional Use Planned Development ("CUPD") for ordinance exceptions to construct one single family dwelling in an Agricultural (A) District, as described herein. 1. Development of the Property shall conform to the Agricultural (A) District requirements, with the following exceptions: a. Lot Area. The lot shall have an area of not less than 57,531 square feet. b. Lot Coverage. All buildings, including accessory buildings, on the lot shall not cover more than fifty (50) percent of the lot's area. C. Front Yard. Minimum of thirty-five (35) feet in depth. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0613 In Bermuda Magisterial District, James Wade requests conditional use planned development to permit a use exception (second dwelling) and amendment of zoning district map in a Heavy Industrial (I-3) District and amendment of zoning district map on 3.67 acres known as 1500 Bellwood Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Industrial uses. Tax ID 797-678-1155. Ms. Hall presented a summary of Case 21SN0613. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. 21-459 7/28/2021 Ms. Anne Miller, representing the applicant, expressed appreciation for staff's work on the case and asked for the Board's approval. On motion of Mr. Ingle, seconded by Mr. Carroll, the Board approved Case 21SN0613 subject to the following conditions: The applicant hereby offers the following proffered conditions: 1. Master Plan. The Textual Statement, dated April 30, 2021, shall be considered the Master Plan. 2. Conceptual Plan. Development of the Property shall generally conform to the Conceptual Plan (Exhibit A), prepared by Balzer and Associates dated March 18, 2021, and last revised May 14, 2021 with respect to the general location of buildings and environmental features. 3. Conditional Use. This conditional use shall be granted for the purposes to permit a second dwelling unit on the Property. The second dwelling unit shall be constructed in one of the potential site locations as generally shown on Exhibit A. 4. Occupancy Limitations. Occupancy of the second (detached) dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests and any domestic servants. S. Deed Restriction. For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 4. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0615 In Dale Magisterial District, Aishah Ramsey requests conditional use to permit a family day care home and amendment of zoning district map in a Residential (R-7) District on 0.48 acre known as 8606 Proctors Run Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II uses (2 to 4 dwellings per acre). Tax ID 784-671-9940. ( Ms. Hall presented a summary of Case 21SN0615. She stated staff \V received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment 21-460 7/28/2021 There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Winslow, the Board approved Case 21SN0615 subject to the following conditions: 1. Non -Transferable Ownership. This conditional use approval 21-461 7/28/2021 shall be granted to and for Aishah Ramsey, exclusively, and shall not be transferable nor run with the land. (P) 2. Expansion of Use. There shall be no exterior additions or alterations to the existing structure to accommodate this use. (P) 3. Signage. There shall be no signs permitted to identify this use. (P) 4. Number of Children. This conditional use approval shall be limited to providing care, protection and guidance to a maximum of twelve (12) children, other than the applicants own children, at any one time. (P) 5. Hours of Operation. Hours and days of operation shall be limited to Monday through Saturday from 6 a.m. to 6 p.m. There shall be no Sunday operation of this use. (P) 6. Time Limitation. This conditional use approval shall be granted for a period not to exceed five (5) years from the date of approval. (P) 7. Fenced Outdoor Play Areas. Any outdoor play area and/or recreational equipment utilized by the family day care home shall be located in the side or rear yard of the property. Outdoor play and/or recreational equipment areas shall have perimeter fencing of at least four (4) feet in height, installed around the equipment or play area. Equipment for outdoor play areas shall be located no closer than ten (10) feet to the side or rear property lines. (P) 8. Employees. No more than two (2) employees shall be permitted to work on the premises, other than family member employees who live on the premises. (P) 9. Corner Side Yard Fence. within ninety (90) days of zoning approval, the applicant shall either reduce the height of the existing six (6) foot vinyl privacy fence within the corner side yard or relocate the fence on the Property to meet Ordinance requirements. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 1J 21SN0624 In Clover Hill Magisterial District, Jose Torres requests rezoning from Agricultural (A) to Residential (R-12) and amendment of zoning district map on 1.95 acres known as 4201 Sussex Drive. Density will be controlled by zoning conditions 21-461 7/28/2021 or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential ii uses (2 to 4 dwellings per acre). Tax IO 761-688-7029 Ms. Hall presented a summary of Case 21SN0624. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions in the staff report. kw Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved Case 21SN0624 subject to the following conditions: 1. Exterior materials shall include brick, stone, stone veneer, masonry, stucco, synthetic stucco (EFIS), composition, fiber cement shake, panel, lap siding or trim, engineered wood, high grade vinyl, and horizontal lap siding, including cement fiber board. (P) 2. Foundation shall be a minimum of 24 inches of exposed brick or stone veneer unless a lesser amount is approved by the Planning Department due to unique circumstances. (P) 3. Roof materials shall be of dimensional architectural shingles or better with a minimum 30 -year warranty. (P) 4. Stoops & Porches: All front entry stoops and front porches shall be constructed with continuous masonry foundation wall, or on 12"x12" masonry piers. (P) 5. House Size: Any homes constructed shall consist of at least 1,800 finished square feet. (P) 6. Road Cash Proffer. There shall be no road cash proffer required for the initial dwelling unit. For each subsequent dwelling unit, the owner/developer shall pay $9,400 to the County of Chesterfield for road improvements within the service district of the property. Payment shall be made prior to the issuance of a certificate of occupancy for a dwelling unit unless state law modifies the timing of the payment. (CDOT) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0610 In Dale Magisterial District, the Chesterfield County Planning Commission requests amendment of zoning approval (Case 17SN0615) to modify development standards, relative to the installation of temporary modular classrooms, and amendment of zoning district map in Agricultural (A) District on 122.56 fronting 1,400 feet on the west line of Newbys Bridge Road, also fronting 160 feet on the east line of Courthouse Road, 21-462 7/28/2021 also fronting Burnett Drive at two locations; 1,400 feet on the southeast corner of Burnett Drive and Richland Road and fronting 360 feet east of Richland Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Regional Mixed Use. Tax IDs 753-677-8598 and 755-677-2504. Mr. Steve Haasch presented a summary of Case 21SN0610 sponsored by the Chesterfield County Planning Commission on behalf of Banner Christian School. He stated the request amends Condition 14 of Case 17SN0615 to allow temporary modular units. He J further stated the Planning Commission and Planning staff recommended approval. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Holland made a motion to approve Case 21SN0610 subject to the conditions in the staff report, changing Condition 14.1.a.v. to read as follows: V. Time Limitation. This exception to permit temporary modular units shall be granted for a period not to exceed twenty (20) years from the date of approval. (P) Mr. Ingle requested the following conditions be incorporated into the motion: 2. A minimum of a five (5) foot tall earthen berm shall be i installed within the existing cleared field portion of the 100 feet setback on parcel 753-677-8598-00000 where adjacent to parcel 753-677-3256-00000 along that parcel's northern and eastern property lines as well as where adjacent to parcel 753-676-4279-00000 along that parcel's northern property line within the cleared field portion of the setback. Said berm shall be allowed to taper to existing ground at edge of existing woods and not be required to do additional clearing. Evergreen trees shall be planted on top of the berm every twelve (12) feet and evergreen shrubs every ten (10) feet at the bottom of the berm facing the adjacent properties. (P) 3. On parcel 755-677-2504-00000, within the existing cleared portion of the approximate ninety (90) feet length, fifty (50) feet wide buffer adjacent to parcel 753-676-4279- 00000, Landscape C is required, however evergreen trees shall be used in lieu of deciduous trees required by Landscape C. (P) Mr. Winslow seconded the motion, including Mr. Holland's change to Condition 14.1.a.v. and Mr. Ingle's conditions. Discussion ensued relative to whether the applicant needed to accept the change to 14.1.a.v. and the added conditions. 21-463 7/28/2021 Mr. Holland called for a vote on his motion, seconded by Mr. Winslow, for the Board to approve Case 21SN0610 subject to the following conditions: With the approval of this request, Condition 14 of Case 17SN0615 shall be amended as outlined below. All other conditions of Case 17SN0615 shall remain in force and effect. Condition 14 of Case 17SN0615 shall be amended as follows: 1. Development of the property shall comply with Emerging Growth District standards for Corporate Office (0-2) uses. In addition, temporary modular units shall be permitted with the following restrictions: a. Three (3) temporary modular units shall be permitted on the property in conjunction with the private school and/or childcare center uses, as approved with Case 17SN0615. These modular units shall conform to the following requirements: i. Location. The modular units shall be located on the property as depicted in Exhibit A, Location of Modular Units. ii. Exterior Maintenance. The exterior of the modular units shall be maintained to be free of deterioration such as peeling or faded appearance. Any repainting of the exterior shall be done in a color that is approved by the Planning Department. iii. Signage. No exterior signage may be placed on the temporary modular units. iv. Skirting. The modular units shall be skirted with a material approved by the Planning Department. V. Time Limitation. This exception to permit temporary modular units shall be granted for a period not to exceed twenty (20) years from the date of approval. (P) 2. A minimum of a five (5) foot tall earthen berm shall be installed within the existing cleared field portion of the 100 feet setback on parcel 753-677-8598-00000 where adjacent to parcel 753-677-3256-00000 along that parcel's northern and eastern property lines as well as where adjacent to parcel 753-676-4279-00000 along that parcel's northern property line within the cleared field portion of the setback. Said berm shall be allowed to taper to existing ground at edge of existing woods and not be required to do additional clearing. Evergreen trees shall be planted on top of the berm every twelve (12) feet and evergreen shrubs every ten (10) feet at the bottom of the berm facing the adjacent properties. (P) 3. On parcel 755-677-2504-00000, within the existing cleared portion of the approximate ninety (90) feet length, fifty 21-464 7/28/2021 (50) feet wide buffer adjacent to parcel 753-676-4279- 00000, Landscape C is required, however evergreen trees shall be used in lieu of deciduous trees required by Landscape C. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 20SNO569 (AMENDED) In Matoaca Magisterial District, Kristin E. Phillips requests conditional use to permit a business (special events) incidental to a dwelling and conditional use planned development to permit exceptions to development standards and amendment of zoning district map in a Residential (R-25) District on 9.5 acres known as 9901 North Donegal Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential Agricultural use (maximum of 0.5 dwellings per acre). Tax ID 733-662-2712. Mr. Ryan Ramsey presented a summary of Case 20SN0569. He stated the property is situated in a mix of agricultural and single- family residential uses, and the Comprehensive Plan suggests the property is appropriate for residential/agricultural use. He reviewed the nine conditions recommended by staff should the case be approved. He stated the Planning Commission recommended denial of the request due to concerns relative to the use generating additional traffic and the safety hazards this traffic may pose for Spring Run and Hensley roads. He further stated there were additional concerns outlined at the public hearing relative to security, the number of employees, noise generation and monitoring, and the difficulty of enforcing the conditions. He stated the Planning Department recommended approval because the conditions ensure the residential and agricultural character are maintained. He further stated the Transportation Department recommended denial because Spring Run Road and Hensley Road are narrow roads with minimal to no shoulders with several substandard horizontal and vertical curves, and additional traffic has the potential to pose public health, safety, and welfare hazards for patrons and residents. He stated staff received 30 letters and emails, 7 of which were in support and 23 in opposition. Mr. Holland called for public comment. Ms. Robin Anderson expressed concerns relative to loss of property value, noise, traffic, alcohol consumption, and safety. She also expressed concerns relative to lack of oversight to ensure compliance with the conditions. She asked the Board to deny the request. Mr. Mincks stated the applicant was present and should be allowed to speak before the remaining speakers. ��••// Ms. Kristin Phillips provided the Board with a background of the property and stated she received requests from neighbors and wedding guests to develop the property into an events venue. She further stated she talked to every adjacent neighbor 21-465 7/28/2021 before making her application and found no opposition. She stated she gathered her neighbors' signatures on a petition, and she put in the application a year and a half ago. She provided an overview of the original proposal and then the revised proposal after receiving feedback during the community meetings. She discussed previously approved venues in the county; a recent temporary detour on Spring Run Road which funneled approximately 4,700 vehicles down Hensley Road; and other local businesses and their associated traffic in the vicinity of her property. She provided details of the benefits of approving her request. In response to Mr. Winslow's question relative to the closest venue to her property, Ms. Phillips stated she would say the winery is the closest venue to her property. In response to Mr. Winslow's question relative to the capacity of the winery's parking lot, Ms. Phillips stated she has visited the winery and estimated the parking capacity to be well over what she is proposing on her property. She further stated a wedding with 150 attendees might have 75 cars. Ms. Cynthia Leigh expressed concerns relative to allowing a commercial business in a residential neighborhood. She also expressed concerns relative to emergency vehicles being able to reach a family who occasionally requires medical assistance. Ms. Ginger Rapp stated she agrees will all of the opposition. She denied giving Ms. Phillips her support for the case. Ms. Connie Cooper stated she lives next door to the family who requires medical assistance. She recalled a few times when she could not get to her home because the road was blocked by emergency vehicles. She stated driving on both Spring Run and Hensley roads is not only tight with no shoulders but also difficult because drivers have become more aggressive. Mr. Tom Cooper recalled a time when his sideview mirror struck the sideview mirror of an oncoming vehicle while driving on Hensley Road. He stated you cannot compare a home daycare or a hunt club to a wedding venue. He asked the Board to deny the request. Ms. Sue Saddington expressed concerns relative to losing the quietude of the neighborhood should the case be approved. Mr. Charles Childers expressed concerns relative to the magnitude of traffic and the potential for impaired drivers. He stated the Transportation Department is the expert on traffic and road conditions, and the Board should heed its recommendation for denial. Mr. Don Jones stated the surrounding density is not conducive to commercial activities on the proposed scale, and the business would adversely affect the character of the neighborhood and detract from property values. He expressed concerns relative to increased traffic and road conditions. Ms. Beth Haufler spoke in support of the case and stated Ms. Phillips should be able to do what she wants with her land. 21-466 7/28/2021 Ms. Joy Hayes expressed concerns relative to driving on Hensley Road and stated she supports the Transportation Department's opinion that it is not a good road for the venue. She also expressed concerns relative to security, noise, and alcohol consumption. Ms. Christine Lombardo -Stegner expressed her support for the case and shared her experience living next to a venue in Powhatan County. She stated the venue was an enhancement to her home and increased her property value considerably. Mr. Bruce Anderson stated the venue will have an adverse effect on the adjacent property owners. He further stated this request is contrary to the county's standard which states use and enjoyment of neighborhood properties shall not be diminished by a conditional use. Mr. Christopher Orf asked the Board to deny the request due to his concerns relative to increased traffic and the poor condition of Hensley Road. He stated Ms. Phillips did not obtain his support prior to bringing the case forward. Ms. Pat Rice expressed concerns relative to traffic safety on Hensley Road. Ms. Janet Rollins concurred with other speakers' concerns relative to traffic and asked the Board to deny the request. Ms. Ali Newman asked the Board to deny the request. Ms. Tracey Jackson expressed concerns relative to approving a i commercial use in a residential neighborhood. She also expressed concerns relative to increased traffic; the poor condition of the roads; the potential for impaired drivers; and the lack of oversight to ensure compliance with conditions. Mr. Jeff Rapp stated Hensley Road is narrow and barely large enough for a school bus and another vehicle to safely pass one another. He expressed concerns relative to the increased volume of traffic on an already dangerous road. Ms. Phillips stated there will be next to zero water usage because the restroom trailer comes with its own water supply, and the tank is larger than what is needed to accommodate the number of people for the event. She further stated of all the speakers in opposition to the case, only one would have traffic going past their house. She clarified that events would occur year-round, not just June, July, and August as one speaker had stated. She stated she did get the approval of every adjacent neighbor touching her property line and directly across the street prior to submitting her application. In response to Mr. Winslow's question relative to the location r of the neighbor who requires frequent medical assistance, Ms. V Phillips stated she did not know. Mr. Winslow stated it would be helpful to know that location on the map. 21-467 7/28/2021 There being no one else to speak to the issue, the public hearing was closed. Mr. Carroll thanked speakers for sharing their thoughts on the case. He stated he has concerns similar to those of the Planning Commission and Transportation Department. He further stated Hensley and Spring Run roads are narrow with minimal shoulders and substandard curves, and there have been multiple accidents throughout the years in that area. He stated the additional traffic that could be generated by special events could result in safety hazards for not only residents but also guests of the events. He further stated another concern is the applicant's inability to control the number of guests. He stated he generally likes to support small businesses, but because of his concerns, his motion would be to deny Case 20SN0569. Mr. Winslow seconded the motion Mr. Holland called for a vote on Mr. Carroll's motion, seconded by Mr. Winslow, to deny Case 20SN0569. Ayes: Holland, Winslow, Carroll and Haley. Nays: None. Abstain: Ingle. Mr. Ingle stated he abstained from the vote because he would be indirectly involved in a potential wedding venue coming forward. 17. PUBLIC HEARINGS lV 17.8. TO CONSIDER LEASES FOR INSTALLATION OF SOLAR POWER GENERATION EQUIPMENT ON COUNTY PROPERTY Mr. Clay Bowles, Director of General Services, stated this date and time has been advertised for a public hearing for the Board to consider leases for installation of solar power generation equipment on county property. He stated a solar power purchase agreement was selected as the best option for facilities, and Sun Tribe Solar has established a strong footprint in the Commonwealth of Virginia, providing services to numerous municipalities and school districts including Henrico and Fairfax counties, Arlington Public Schools, and the University of Virginia. He provided details of the advantages of solar purchase power agreements. He clarified that county facilities will only use the energy they generate; they will not be feeding the electric grid or selling electricity; and utility power will remain connected to service the facilities as needed. He provided a detailed overview of the roles of the various participants in the power purchase agreement. He reviewed the portfolio size, carbon offset, and average energy offset and stated the lifetime savings for all facilities will be $6.6 million over the life of the contract. He discussed the proposed project sites and stated Sun Tribe evaluated county facilities to determine the most advantageous sites that would produce both a positive cost offset for the county and return on investment for Sun Tribe. He stated other location selection criteria included a 12 -month energy bill analysis; 21-468 7/28/2021 roof age and condition; roof orientation; roof obstructions; constructability; and roof size and availability of space on the roof. He then introduced Mr. Scott Carson, Director of Construction for Schools, to provide comments on Schools' process as well as potential science, technology, engineering, and mathematics (STEM) education opportunities with Sun Tribe. Mr. Carson stated 12 sites are active and ready for installation. He provided details of the Beulah and Enon elementary school sites. He estimated an average of 50 percent j reduced energy consumption over the life of the agreement. He stated the Career and Technical Education (CTE) program, in partnership with Sun Tribe, hopes to grow in solar power and green industry education. Mr. Bowles provided aerial maps of the Eanes-Pittman Public Safety Training Center and the future Midlothian Library showing the proposed location of solar panels on the roofs. In response to Mr. Carroll's question relative to whether the solar panels will be fixed or rotate based on the sun's movement, Mr. Bowles stated the panels do not rotate. In response to Mr. Carroll's question relative to how far the panels sit off the roof, Mr. Bowles stated probably less than two feet. In response to Mr. Carroll's question relative to accumulation of snow on the panels, Mr. Richard Levy with Sun Tribe stated the panels are not designed to heat to shed snow or ice, but cost and savings estimates do take into consideration those occasions when the panels will be covered by snow and ice. J Mr. Holland called for public comment There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved leases for installation of solar power generation equipment at the following project sites: Crestwood Elementary School; Monacan High School Gym; Old Hundred Elementary School; Reams Elementary School; Manchester Middle School; Beulah Elementary School; Moseley Elementary School; Enon Elementary School; Harrowgate Elementary School; Matcaca Elementary School; Ettrick Elementary School; Replacement Midlothian Library; Beulah Recreation Center/Parks and Recreation Headquarters; Eanes-Pittman Public Safety Training Center; Replacement Fleet Services Garage; and Stonebridge Recreation Center (EDA approved). Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. J\ V 17.C. TO ADOPT AN ORDINANCE TO VACATE A PORTION OF JOE AVENUE WITHIN R. L. JONES SUBDIVISION Mr. Dean Sasek, Real Property Manager, stated this date and time has been advertised for a public hearing for the Board to 21-469 7/28/2021 consider an ordinance to vacate a portion of Joe Avenue within R.L. Jones Subdivision. He further stated the request has been reviewed by staff and the private utility companies and, if approved, a sewer easement will be reserved for the existing sewer in that right of way. He stated approval was recommended. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. l`/ On motion of Mr. Carroll, seconded by Ms. Haley, the Board adopted the following ordinance: AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to DONALD O. LIPFORD and BETTY T. LIPFORD (husband and wife) ("GRANTEE"), a portion of Joe Avenue within R. L. Jones Subdivision, MATOACA Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office, Circuit Court, Chesterfield County, Virginia in Plat Book 2, Pages 152-153. WHEREAS, Donald and Betty Lipford petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion of Joe Avenue within R. L. Jones Subdivision, MATOACA Magisterial District, Chesterfield County, Virginia more particularly shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of said County in Plat Book 2, Pages 152-153. The right of way petitioned to be vacated is more fully described as follows: A portion of Joe Avenue within R. L. Jones Subdivision, the location of which is more fully shown on a sketch which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the road sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid road be and is hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the sketch attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office, 21-470 7/28/2021 Circuit Court, Chesterfield County, Virginia pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2- 2274 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title to the centerline of the right of way hereby vacated in the adjoining lot owners within R. L. Jones Subdivision free and clear of any rights of public use. GRANTEE hereby conveys unto the GRANTOR and GRANTOR hereby 1 reserves a 16' sewer easement, centered on the existing sewer J line, as shown on the attached sketch which is attached hereto and made a part of this ordinance. Accordingly, this Ordinance shall be indexed in the names of the GRANTOR and GRANTEE, or their successors in title. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17.D. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR ACQUISITION OF EASEMENTS FOR THE AIRPORT RUNWAY EXTENSION PROJECT Mr. Sasek stated this date and time has been advertised for a public hearing for the Board to consider the exercise of eminent domain for the acquisition of easements for the Airport Runway Extension Project. He further stated staff and the consultant have been unable to reach an agreement with all of the property owners. He stated if the action is approved, staff will continue to work with the property owners in an effort to reach an agreement. He further stated approval was recommended. In response to Mr. Carroll's question relative to how much land was subject to eminent domain, Mr. Al Pace, Assistant Director of General Services, stated the New Jerusalem parcel is 36.6 acres. He further stated 6.1 acres of that parcel are needed for restricted land use and 1.68 acres are needed for an avigation easement. He stated the Cascade Creek parcel is 12.2 acres for an avigation easement only. He further stated the Five Forks parcel is three acres for an avigation easement. At Mr. Carroll's request, Mr. Pace provided an explanation of an avigation easement. He stated an avigation easement buys the rights to use the air space above the property and may require trimming of trees to maintain the air space. In response to Mr. Carroll's question relative to the taking of land, Mr. Pace stated the restricted land use easement would prevent large gatherings of people and construction in the easement. He further stated the land would remain untouched other than mowing, but the easement would not allow for a congregation to meet on the property. Mr. Carroll stated it is important for the public to understand that, in this case, the Board is not taking land but rather utilizing easements over and restricting uses on the properties. He further stated the runway is not being extended 21-471 7/28/2021 on these properties; the action pertains to the ability for flights to land and take off. Mr. Pace affirmed Mr. Carroll's explanation of the proposed Board action. Mr. Holland concurred and stated it is about clearance. He reiterated that staff would continue to work with the property owners. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Ms. Haley, the Board authorized the County Attorney to proceed with eminent domain and the filing of petitions for the acquisition of easements for the Airport Runway Extension Project for the following properties: Five Forks Village Community Association, Inc., 8201 Five Forks Lane; Cascade Creek Homes, Inc., 8700 Coghill Road; Fair Havens Church, 8200 Belmont Road; and Trustees of New Jerusalem International Christian Ministries, 8150 Cogbill Road. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-472 7/28/2021 17.E. TO CONSIDER REPEAL OF COUNTY CONTINUITY IN GOVERNMENT ORDINANCE Mr. Mincks stated this date and time has been advertised for a public hearing for the Board to consider the repeal of the County Continuity in Government Ordinance. He provided a history of the ordinance which was necessitated by the onset of the pandemic in March 2020. He stated both the state and local declarations of emergency have since lapsed, and staff believes it is appropriate to repeal the ordinance. He further stated should events turn in a different direction, the Board can reconsider the ordinance in exactly the same way as it did originally. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Ms. Haley, the Board repealed the County Continuity in Government Ordinance. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17.F. TO CONSIDER ACCEPTANCE AND APPROPRIATION OF UP TO $68.5 MILLION FOR THE AMERICAN RESCUE PLAN ACT (ARPA) (It is noted this public hearing was continued from the Board's regular meeting on June 23, 2021.) Mr. Gerard Durkin, Budget 21-472 7/28/2021 Director, stated this date and time has been advertised for a public hearing for the Board to consider the acceptance and appropriation of $68.5 million for the American Rescue Plan Act (ARPA). He further stated this source of funding will have a limited emphasis on reimbursement for existing expenditures and more of a focus on long-term investments for the future. He stated the Board is requested to appropriate the full amount of $68.5 million which will allow staff to meet the August deadline for plan submission to the federal government and also to shift money between categories. He further stated if a category is eliminated, staff would come back to the Board to J determine how to fill the gaps. He discussed the ways staff sought community engagement. He stated currently most of the proposed allocation is toward infrastructure, including parks maintenance and some utility expansion work; public safety, including $1.5 million for the Midlothian Police Precinct land; and cybersecurity investments, including election security. In response to Mr. Holland's question relative to receipt of final instructions from the federal government regarding utilization of the funds, Mr. Durkin stated staff still has the interim guidance. Mr. Holland called for public comment. Mr. Emmett Hickam, the owner of a local wedding company, expressed concerns relative to the lack of financial assistance for the struggling wedding industry. He asked the Board to allocate funds to help stabilize businesses in the wedding industry. Ms. Janice Cunningham, accompanied by her husband, Mr. Eric Cunningham, stated their business, Debonaire Entertainment, is the only African American -owned small entertainment agency in Richmond. She provided details of their loss of revenue during the pandemic. She expressed concerns relative to their disqualification for financial assistance and asked the Board to reconsider adding small businesses to the budget. Ms. Nina whittleton with Classic Party Rentals of Virginia shared her revenue losses in May 2020 compared to May 2019 and the sacrifices she has had to make during the pandemic. She stated she cannot survive another shutdown, and the Board's help is needed to rescue the wedding industry. Mr. Holland tasked Dr. Casey and the Department of Economic Development with obtaining more information on the issue. Dr. Casey encouraged the speakers to leave their contact information with the clerk so that staff could follow up with them. He stated there are both federal and state requirements with which the county must comply. He further stated the treasury guidelines written specifically for the ABPA funds are a little different from those written for CARES Act funds utilized for last year's Back In Business grants. He stated staff could try to work with state officials to see what is available. He offered to work with Mr. Eric Terry, President of the Virginia Restaurant, Lodging and Travel Association, since wedding businesses are a tourist- and hospitality - related industry. He stated the action before the Board is the 21-473 7/28/2021 appropriation of funding, and the explicit details of deployment will be done once and done right. Mr. Holland stated Mr. Terry has a fund to help and suggested sharing Mr. Terry's information with the speakers. Ms. Whittleton stated she has spoken with Mr. Terry several times as well as Richmond Region Tourism, and Mr. Terry's proposal for financial assistance to the wedding industry was insufficient. There being no one else to speak to the issue, the public hearing was closed. Mr. Winslow expressed his surprise that funding programs were not more flexible. He stated the state has received a significant amount of money from the federal government, and the Richmond Times -Dispatch reported a revenue surplus of $2.6 billion. He further stated he saw that there would be no debate on appropriations resolutions in the House. He stated this is a golden opportunity to lobby state legislators to open debate on this type of funding activity. He further stated allowing appropriations to go through the committee without input does not seem fair or equitable to the plight of the wedding industry or others who would like to have those discussions. He expressed his hope that legislators would open up the discussion, and he urged the speakers to reach out to members of the state delegation. Mr. Holland stated staff would be able to provide contact {! information for members of the state delegation. �r Ms. Haley made a motion to accept and appropriate $68.5 million in American Rescue Plan Act (ABPA) funds. Ms. Whittleton stated they have also reached out to members of the state delegation on this issue. She stated they formed a nonprofit organization, Virginia's Organization of wedding Standards (VOWS), but they could not afford a lobbyist. Mr. Holland stated staff will work with the speakers to provide contact information as appropriate. Mr. Winslow seconded Ms. Haley's motion. Mr. Holland called for a vote on Ms. Haley's motion, seconded by Mr. Winslow, for the Board to accept and appropriate $68.5 million in American Rescue Plan Act (ABPA) funds. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. L 17.G. TO CONSIDER ACCEPTANCE AND APPROPRIATION OF $51.4M FEDERAL ELEMENTARY AND SECONDARY SCHOOL EMERGENCY RELIEF III (ESSER III) FUNDS Mr. Robert Meister, Chief Finance Officer for Schools, stated this date and time has been advertised for a public hearing for the Board to consider the acceptance and appropriation of 21-474 7/28/2021 $51.4 million in Federal Elementary and Secondary School Emergency Relief III (ESSER III) funds. He further stated the funding has a performance period of three years through September 2024, and Schools will maintain an open dialogue as it goes through the process. He provided details of communications and community engagement. He stated an interesting requirement is a six-month review to ensure targeting of the most and best use of the funds. He further stated Schools will continue to engage with the School Board, the public, and the Board of Supervisors throughout the three j years of performance. He reviewed the key priorities funding, the first of which is $5 million to continue the progress that has been made toward building safety including custodial support, additional heating, ventilation and air conditioning (HVAC) repairs and improvements, and any needed PPE and cleaning supplies. He stated the most important priority is the allocation of $36 million to address unfinished learning by expanding after-school programming, providing additional tutoring, providing a virtual learning academy for students who are not yet comfortable returning to the classroom, making investments in literacy online software, and making other targeted, differentiated investments in schools where they may be needed most. He further stated the last $10 million addresses a number of needs including retention incentives for bus drivers, food service workers, and custodians and investments in technology. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. \/ On motion of Mr. Winslow, seconded by Ms. Haley, the Board appropriated $51.4 million Federal Elementary and Secondary School Emergency Relief III (ESSER III) Funds in FY2022. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Mr. Holland suggested having long-term contracts along with incentives for bus drivers. 18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits and zoning requests. 19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 20. ADJOURNMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board adjourned at 9:38 p.m. until August 25, 2021, at 2:00 p.m. for a work session to be held in the Public Meeting Room. 21-475 7/28/2021 L Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-476 7/28/2021 Attachment A Board of Supervisors Meeting July 28, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments 7/13/2021 21MH0133- Caller expressed Amanda Kitts concerns relative to the - Bermuda condition of the District property and suggested driving by the property for inspection before the meeting. 7/15/2021 Roslyn Fairies Dale Unscheduled HELLO MR HOLLAND, matter I AM STILL CONCERNED ABOUT"AFFORDABLE" SAFE CHESTERFIELD MANAGED RESIDENTIAL HOUSING FOR SENIORS WHO WORK LIVE & PAY TAXES IN CHESTERFIELD COUNTY HAVE NOT BEEN BUILT AS OF YET. 1 PROPERTY ON IRONBRIDGE RD BEING BUILT RENT STARTS AT $ 1,020.00 THIS IS NOT AFFORDABLE. MORE OF MY NEIGHBORS HAVING TO MOVE OUT OF RIDGEDALE & IN WITH RELATIVES BECAUSE OF RENT INCREASE & OWNERS PRETTY CLOSE TO SLUM LORDS. PRIVATE PROPER OWNERSHIP NOT WORK WELL FOR OUR COUNTY. THANK YOU FOR YOUR TIME. 7/23/2021 Kathryn Rovinski Bermuda Unscheduled After many years of matter living in rural Prince George my husband and I decided to build a new house in Wellington Farms. We knew our real estate taxes would more than double, we would have to pay for trash disposal and water/sewer. We had sod & irrigation installed the first week of May and are still waiting for our companion water meter. Our August water bill is $60711 We paid thousands of dollars for the sod and irrigation, we couldn't just let the grass die. This has been our 21-477 7/28/2021 J J aw IV Attachment A Board of Supervisors Meeting July 28, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name last Name District Category Comments welcome to Chesterfield county. We are now having second thoughts about relocating here. 7/27/2021 Donald Jones Matoaca 205N0569— I live at 13311 Hensley Kristin E. Road, the third property Phillips past the proposed venue and request Denial of 20SN0569 for the following reasons: 1. This is a residential neighborhood and the surrounding density is not conducive to commercial activities of the proposed scale. In contrast to what the planning commission shows in their presentation, if you zoom out a bit you will see that the venue is surrounded by residential neighborhoods. Cloverhill Farms to the east, the Donegal neighborhoods tothe South, Brandy Oaks neighborhoods tothe west and Collington East to the North. No business of this magnitude exists within this residential area. 2. The local roads do not support any increase in traffic volume which would also increase on days before and after the event for preparation and clean up. Guests, distracted by navigating to a new destination would be driving for miles through neighborhoods with joggers, children, and bicyclists trying to enjoy weekend recreation. The proposed venue activities will be taking place on weekends during the months of June, July, and August; prime outdoor 21-478 7/28/2021 Attachment A Board of Supervisors Meeting July 28, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments recreation time. The roads are narrow with no shoulder. 3. The safety and accessibility of residents living further down Hensley Road will be restricted by the increased traffic of 150 guests arriving and departing as well as support personnel required for tents, port a johns, dining, trash removal, and more. This is the only access for these residents, most of which are elderly and have lived here 20+ years. In an emergency, time is of the essence. 4. The roads do not support the increased traffic and use by heavy vehicles required for event preparation, structure installation/removal, and waste handling/removal. The Transportation Department recommends Denial. 5. The Planning Commission recommends Denial. 7/27/2021 Cynthia Leigh Matoaca 205N0569— I live at 10006 N Kristin E. Donegal Rd (2 doors Phillips away) and am opposed to 9901 N Donegal Rd being allowed to be used as a commercial venue. This is a residential neighborhood and to allow a commercial business to operate in this setting goes against all zoning regulations. This venue will be a commercial business just like any other located in a commercial district. Ms Phillips is not opening up her property for party & etc venues out of the 21-479 7/28/2021 J kw R Attachment A Board of Supervisors Meeting July 28, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments goodness of her heart and free of charge -she is doing this for profit and at the expense of her neighbors and the residents of her area as well as at the expense of all citizens of Chesterfield County with future road expenses, safety and increased workload on our police services. I am also very concerned that the "etc" covers far too many events that are possibly unsuited for a residential neighborhood. When I heard that the venue could be used for movies & photo shoots was floored. Just what type of movies would be filmed in a former horse pasture ? If this application is approved where will the line be drawn? Will the man that is a great mechanic be allowed to have a commercial auto repair business operated out of his garage or the woman who has a knack for sewing be allowed to run a retail business from her home? It has been stated that all that is needed for bad to triumph is for good people to stand aside. Please don't stand aside on this issue. I implore you to vote for denial. Thank you for your time & consideration. Cynthia Leigh 21-480 7/28/2021 i i