2016-02-24 PacketCHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of I
AGENDA
Meeting Date: February 24, 2016 Item Number: 2.A.
County Administrator's Comments
The County Administrator will update the Board on the progress of various
projects as requested by the Board of Supervisors.
Preparers Louis Q. Lassiter -
Attachments, M Yes
Title: Assistant County Administrator
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FIRE STATION 20 MAINTENANCE PROJECTS
FEBRUARY 24, 2016
ccu►� CHESTERFIELD COUNTY, VA
ct�
�y FIRE & EMERGENCY MEDICAL SERVICES
22
Fire & EMS Facilities
1 22 Fire & EMS Stations
Eanes-Pittman PSTC
■ Enon PSTC
■ Fire Administration
■ Fire & Life Safety
■ Maintenance & Logistics
<-it
Wear & Tear — Kitchen Facilities
Disassembly & Refinishing
Finished Product
Wear & Tear - Bathrooms
y�
Before
After
NE::]
Before After
Outdoor Projects
After
4R> Other Projects Completed
■ Re -caulked sinks.
■ Constructed new supply
shelving in apparatus bay.
• Power washed station exterior.
• Repaired & sealed mailbox.
• Repaired gutters.
■ Filled-in sink holes in yard.
■ Thoroughly cleaned and
reorganized station.
MgA
Meeting Date: February 24, 2016 Item Number: 5.A.
Resolution Recognizing Ms. Ann Marie Breitenbach,
Utilities Department, Upon Her Retirement
County Administrator: Vj
Board Action Requeste%
Adoption of the attached resolution.
Chesterfield County
Ms. Ann Marie Breitenbach will retire from the Chesterfield County
Utilities Department after providing 25 years of service to the citizens
of Chesterfield County.
*reparer: George B. Hayes, P.E.
Attachments: Yes 17 N*
Title: Director of Utilities
�0 01 61-10& 0 S
RECOGNIZING MS. ANN BREITENBACH UPON HER RETIREMENT
WHEREAS, Ms. Ann Marie Breitenbach will retire from the Chesterfield County
Utilities Department on March 1, 2016; and
WHEREAS, Ms. Breitenbach began her public-service career with the
Chesterfield County Commissioner of the Revenue on April 16, 1990, as a customer
service representative and was responsible for auditing customers' Department of
Motor Vehicle records, assisting the public with questions, addressing concerns
or legal obligations regarding personal property taxes, calculating tax bills,
determining validity of non-compliance tax filings, and auditing a variety of
reports to find unreported taxable motorcycle property records; and
WHEREAS, Ms. Breitenbach transferred to the Chesterfield County Utilities
Department on September 17, 1995, to be a customer service representative in the
call center of the billing and customer service section and was responsible for
answering inbound calls from customers, handling customers' incoming requests to
open or close utility accounts, providing information about services, entering
service orders in the customer information system, transferring calls with
complex inquiries to management for follow-up, and researching billing issues;
and
WHEREAS, Ms. Breitenbach also worked in the billing section for three years
analyzing billing reports and ensuring customers received accurate and timely
bills; and
WHEREAS, Ms. Breitenbach held the position of customer service
representative until her retirement, and during that time, she received
certificates of recognition for teamwork, performed utility operations
efficiently, assured all customers' needs" were Served in an expeditious
courteous, effective and prompt manner, and improved communications; and
WHEREAS, Ms. Breitenbach has been an asset to the department because of her
dedication to customer service, her motivation to meet challenges and her
participation on numerous process action teams that improved the billing and
customer service processes; and
WHEREAS, Ms. Breitenbach has passed on her significant knowledge to other
employees in the billing and customer service section to help improve their
customer service skills and encourage them to help customers with their concerns;
and
WHEREAS, Ms. Breitenbach demonstrated good judgment when talking to
customers, researching payments, resolving customer support related issues,
resolving billing questions, providing customers with proper solutions,
performing customer verifications, and processing applications, forms and
requests; and
WHEREAS, Ms. Breitenbach is a dedicated employee who exceeds expectations
and is committed to supporting excellence in government; and
WHEREAS, Ms. Breitenbach has been a dependable associate with an exemplary
work ethic and commitment, and exhibited dedication, knowledge, pride, and
quality in the work she performed at the Chesterfield County Utilities
Department.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 24th day of February 2016, publicly recognizes Ms. Ann Marie
Breitenbach and extends on behalf of its members and the citizens of Chesterfield
County appreciation for her 25 years of service to the county.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to
Ms. Breitenbach and that this resolution be permanently recorded among top�r
of the Board of Supervisors of Chesterfield County, Virginia."°" ""
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meefing Date: February 24,2016 Item Number: 5.B.
Resolutions Recognizing Service of Parks and Recreation Advisory Commission
(PRAC) Members for Their Voluntary Contributions to Chesterfield County Parks
and Recreation
I =-- W." NT', , , in , Lm�l W i I
The Parks and Recreation staff request the Board of Supervisors recognize Mr.
Ron Maxey, Mr. Michael Hairfield, Mr. Vincent Burgess and Mr. Timothy Mick for
their outstanding service to Chesterfield County through volunteer
contributions.
The four PRAC members have served the youth and citizens of Chesterfield
County with selfless enthusiasm. They have been instrumental in the
development and expansion of Chesterfield County Park System and have been a
particularly positive influence in the lives of thousands of children
involved with youth athletics programs along with many other accomplishments.
The attached resolutions detail their individual accomplishments.
Preparer: Michael S. Golden
Attachments: Yes
RECOGNIZING MR. RON MAXEY FOR HIS SERVICE
TO THE PARKS AND RECREATION ADVISORY COMMISSION
WHEREAS, the Chesterfield County Parks and Recreation Advisory
Commission (FRAC) was established in 1993 by the Board of Supervisors for the
purpose of assessing the recreation needs of the county, advising the Board
of Supervisors and county staff, and making specific recommendations on the
most equitable use of facilities; and
WHEREAS, Mr. Ron Maxey was appointed in 2001 as a member of the
commission representing the Midlothian Magisterial District, and since that
time has served the citizens of Chesterfield County with distinction; and
WHEREAS, Mr. Maxey has contributed greatly as an advocate for historical
and Civil War sites and parks and been a strong advocate for seniors, their
programs and the value that they contribute to our communities; and
WHEREAS, Mr. Maxey was a strong advocate for artificial turf fields at
Stratton Park and supported the adoption of a Bikeways and Trails Plan as a
new chapter to the County Comprehensive Plan and the inception of a
Pickleball Center at Rockwood Park; and
WHEREAS, Mr. Maxey was a dedicated FRAC member and representative for
many years for the Midlothian District and served not only the citizens of
his district, but all Chesterfield County, with a fair and open mind to
benefit the welfare of citizens in the county; and
WHEREAS, Mr. Maxey has most recently served as Chairman for PRAC from
2009-2015 and also served on the Athletic Activities Committee, the Capital
Projects Committee and the Future Visions Outreach and Greenways Committee,
and provided valuable insight and guidance to the department for project
planning for capital improvements and improvements to the Parks and
Recreation Advisory Commission review process.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 24th day of February 2016, publicly recognizes Mr. Ron
Maxey, expresses appreciation for his dedicated and outstanding service to
the Parks and Recreation Advisory Commission and to the citizens of
Chesterfield County, and urges all residents to keep Mr. Maxey's many
accomplishments fondly in their minds as they visit the parks in Chesterfield
County.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Mr. Maxey and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
RECOGNIZING MR. MICHAEL HAIRFIELD FOR HIS SERVICE
TO THE PARKS AND RECREATION ADVISORY COMMISSION
WHEREAS, the Chesterfield County Parks and Recreation Advisory
Commission (PRAC) was established in 1993 by the Board of Supervisors for the
purpose of assessing the recreation needs of the county, advising the Board
of Supervisors and county staff, and making specific recommendations on the
most equitable use of facilities; and
WHEREAS, Mr. Michael Hairfield was appointed in 2013 as a member of the
commission representing the Midlothian Magisterial District, and since that
time has served the citizens of Chesterfield County with distinction; and
WHEREAS, Mr. Hairfield has contributed greatly as an advocate for
historical sites and parks, and has been a strong advocate for seniors, their
programs and the value that they contribute to our communities; and
WHEREAS, Mr. Hairfield strongly supported the adoption of a Bikeways and
Trails Plan as a new chapter to the County Comprehensive Plan and the
inception of a Pickleball Center at Rockwood Park; and
WHEREAS, Mr. Hairfield was a dedicated FRAC member and representative
for several years for the Midlothian District, and not only served the
citizens of his district, but all Chesterfield County, with a fair and open
mind to benefit the welfare of citizens in the county; and
WHEREAS, Mr. Hairfield in 1979 began as a Volunteer Coach for
Chesterfield Quarterback League (CQL)and for many years was Commissioner of
the League, and presently is serving as Secretary and has also served as a
Chesterfield Baseball Coach and a Chesterfield Girls Softball Coach; and
WHEREAS, Mr. Hairfield has served on the Athletic Activities Committee
and Chaired the Future Visions Outreach and Greenways Committee, and provided
valuable insight and guidance to the department for project planning for
capital improvements and improvements to the Parks and Recreation Advisory
Commission review process.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 24th day of February 2016, publicly recognizes Mr. Michael
Hairfield, expresses appreciation for his dedicated and outstanding service
to the Parks and Recreation Advisory Commission and to the citizens of
Chesterfield County, and urges all residents to keep Mr. Hairfield's many
accomplishments fondly in their minds as they visit the parks in Chesterfield
County.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Mr. Hairfield and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
M )
RECOGNIZING MR. VINCENT BURGESS FOR HIS SERVICE
TO THE PARKS AND RECREATION ADVISORY COMMISSION
WHEREAS, the Chesterfield County Parks and Recreation Advisory
Commission (PRAC) was established in 1993 by the Board of Supervisors for the
purpose of assessing the recreation needs of the county, advising the Board
of Supervisors and county staff, and making specific recommendations on the
most equitable use of facilities; and
WHEREAS, Mr. Vincent Burgess was appointed in 2012 as a member of the
commission representing the Clover Hill Magisterial District, and since that
time has served the citizens of Chesterfield County with distinction; and
WHEREAS, Mr. Burgess has contributed greatly as an advocate for a Senior
Center, the Mid -Lothian Mines Project and the Dutch Gap trail system,
Pickleball, many historical sites and was instrumental in adoption of the
Bikeways and Trail Plan as a New Chapter for the Comprehensive Plan along
with the renewal of a management contract for Adult Softball; and
WHEREAS, Mr. Burgess was a dedicated PRAC member and representative for
several years for the Clover Hill District, and served not only the citizens
of his district, but all Chesterfield County, with a fair and open mind to
benefit the welfare of citizens in the county; and
WHEREAS, Mr. Burgess has recently been appointed by the Board of
Supervisors to the Community Services Board and also appointed by the
Governor of the State of Virginia to a four-year appointment to the Board of
Conservation and Recreation; and
WHEREAS, Mr. Burgess has served the Capital Projects and the Futures
Vision Outreach and Greenways Committees and provided valuable insight and
guidance to the department for project planning for capital improvements and
improvements to the Parks and Recreation Advisory Commission review process.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 24th day of February 2016, publicly recognizes Mr. Vincent
Burgess, expresses appreciation for his dedicated and outstanding service to
the Parks and Recreation Advisory Commission and to the citizens of
Chesterfield County, and urges all residents to keep Mr. Burgess's many
accomplishments fondly in their minds as they visit the parks in Chesterfield
County.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Mr. Burgess and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
RECOGNIZING MR. TIMOTHY R. MICK FOR HIS SERVICE
TO THE PARKS AND RECREATION ADVISORY COMMISSION
WHEREAS, the Chesterfield County Parks and Recreation Advisory
Commission (FRAC) was established in 1993 by the Board of Supervisors for the
purpose of assessing the recreation needs of the county, advising the Board
of Supervisors and county staff, and making specific recommendations on the
most equitable use of facilities; and
WHEREAS, Mr. Timothy R. Mick previously served as Bermuda Magisterial
District representative from January 1996 to February 2006, and was then
appointed in May 2008 as a representative of PRAC by the School Board, and
since that time has served the citizens of Chesterfield County with
distinction; and
WHEREAS, Mr. Mick has contributed greatly as an advocate for historical
parks and Civil War sites and has been a strong advocate for seniors, their
programs and the value that they contribute to our communities; and
WHEREAS, Mr. Mick provided guidance and direction on development of a
Parks and Recreation Master Plan, developed policies for the safety and
protection of youth sports participants, as well as support the adoption of a
Bikeways and Trails Plan as a new chapter to the County Comprehensive Plan;
and
WHEREAS, Mr. Mick along with his company, Alliance Engineering, a local
firm and project partner, assisted with plan development and boardwalk
construction of the Radcliffe Conservation Area River Trail, and despite many
challenges faced in constructing this trail, the trail opened in 2009 due to
the unwavering support of the numerous volunteers and their many hours of
hard work; and
WHEREAS, Mr. Mick was a dedicated FRAC member and representative for the
School Board and served not only the citizens of his district, but all
Chesterfield County, with a fair and open mind to benefit the welfare of
citizens in the county; and
WHEREAS, Mr. Mick has served on the Athletic Activities Committee,
Chaired the Capital Projects Committee and served as Chair for the Future
Visions Outreach and Greenways Committee and provided valuable insight and
guidance to the department for project planning for capital improvements and
improvements to the Parks and Recreation Advisory Commission review process.
NOW. THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 24th day of February 2016, publicly recognizes Mr. Timothy
Mick, expresses appreciation for his dedicated and outstanding service to the
Parks and Recreation Advisory Commission and to the citizens of Chesterfield
County, and urges all residents to keep Mr. Mick°s many accomplishments
fondly in their minds as they visit the parks in Chesterfield County.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Mr. Mick and that this resolution be permanently recorded among the papers
of this Board of Supervisors of Chesterfield County, Virginia.
CHESTERFIELD COMITY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
[&'Mina Date: February 24, 2016 Item Number: 5.C.
Resolution Recognizing Mr. Edward DeGennaro, Ms. Andrea Brown, Ms. Dianne
Mallory and Mr. Christopher Winslow for Their Contributions to the Committee
on the Future and Chesterfield County
The Committee on the Future has requested
commend and recognize Mr. Edward DeGennaro,
Mallory and Mr. Christopher Winslow for their
and the Committee on the Future.
that the Board of Supervisors
Ms. Andrea Brown, Ms. Dianne
service to Chesterfield County
Mr. Edward DeGennaro, Ms. Andrea Brown, Ms. Dianne Mallory and Mr.
Christopher Winslow are being recognized for their commitment and dedicated
service to the county and the Committee on the Future. The committee is
appointed by the board to identify and address issues in terms of their long-
range impact on the county.
Preparer: Sara E. Stamp Title: Government Affairs Analyst
Attachments: Yes No 4 (Zi-0;[Ili
RECOGNIZING MR. EDWARD DEGENNARO FOR HIS SERVICE
TO THE COMMITTEE ON THE FUTURE
WHEREAS, the Chesterfield County Committee on the Future was established in
1987 by the Board of Supervisors, and included in the County Charter for the
purpose of assessing the future and long-range challenges facing the county,
advising the Board of Supervisors, and making recommendations for minimizing the
adverse effect of future changes on the county; and
WHEREAS, Mr. Edward DeGennaro was appointed as a member of the committee in
January 2000; and
WHEREAS, Mr. DeGennaro has been involved in the community for many years
and has served the citizens of both the Dale and Matoaca Districts with
distinction; and
WHEREAS, Mr. DeGennaro served as an active committee member for 16 years
and a distinguished chair or vice chair for most of his tenure; and
WHEREAS, Mr. DeGennaro led the committee with a long-range vision, keeping
members and topic experts focused on the futuristic perspective of the committee
and forecasting issues facing the county in 20-30 years; and
WHEREAS, Mr. DeGennaro excelled in communicating with a variety of
stakeholders, including those within Chesterfield County schools and government,
as well as citizens and community groups; and
WHEREAS, Mr. DeGennaro worked with county staff to develop and refine the
report process to create a model that guides the committee as it develops its
reports; and
WHEREAS, during his tenure, the committee completed three reports,
"Preparing Residents to Thrive in a Global Society," "Green Infrastructure:
Protecting Resources for Future Generations," and "The Aging Population in
Chesterfield County: Choices, Options, and Benefits of Aging"; and
WHEREAS, Mr. DeGennaro was instrumental in conducting extensive research
and dedicated countless hours to the committee during the development of its
past reports and current report on safeguarding future prosperity for
Chesterfield County residents; and
WHEREAS, Mr. DeGennaro strived to expand thinking beyond present-day
limitations, presenting a view not necessarily bound by what will be, but
embracing what can be.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 24th day of February 2016, publicly recognizes Mr. Edward
DeGennaro and commends him for his dedication and outstanding service to the
Committee on the Future and to the citizens of Chesterfield County.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to
Mr. DeGennaro and that this resolution be permanently recorded among the papers
of this Board of Supervisors of Chesterfield County, Virginia.
RECOGNIZING MS. ANDREA BROWN FOR HER SERVICE
TO THE COMMITTEE ON THE FUTURE
WHEREAS, the Chesterfield County Committee on the Future was established in
1987 by the Board of Supervisors, and included in the County Charter for the
purpose of assessing the future and long-range challenges facing the county,
advising the Board of Supervisors, and making recommendations for minimizing the
adverse effect of future changes on the county; and
WHEREAS, Ms. Andrea Brown was appointed as a member of the committee in
February 2008; and
WHEREAS, Ms. Brown has been involved in the community for many years and
has served the citizens of the Dale District with distinction; and
WHEREAS, Ms. Brown served as an active committee member for eight years;
and
WHEREAS, during her tenure, the committee completed "Preparing Residents to
Thrive in a Global Society," which studied how globalization will affect
Chesterfield County over the next decades and how lifelong learning can be used
to help county residents thrive in a highly globalized world; and
WHEREAS, Ms. Brown was instrumental in conducting extensive research and
dedicated countless hours to the committee during the development of its current
report on safeguarding future prosperity for Chesterfield County residents.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 24th day of February 2016, publicly recognizes Ms. Andrea Brown
and commends her for her dedication and outstanding service to the Committee on
the Future and to the citizens of Chesterfield County.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to
Ms. Brown and that this resolution be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
RECOGNIZING MS. DIANNE MALLORY FOR HER SERVICE
TO THE COMMITTEE ON THE FUTURE
WHEREAS, the Chesterfield County Committee on the Future was established in
1987 by the Board of Supervisors, and included in the County Charter for the
purpose of assessing the future and long-range challenges facing the county,
advising the Board of Supervisors, and making recommendations for minimizing the
adverse effect of future changes on the county; and
WHEREAS, Ms. Dianne Mallory was appointed as a member of the committee in
April 2006; and
WHEREAS, Ms. Mallory has been involved in the community for many years and
has served the citizens of the Midlothian District with distinction; and
WHEREAS, Ms. Mallory served as an active committee member for ten years and
a distinguished vice chair for nearly her full tenure; and
WHEREAS, during her tenure, the committee completed the "Preparing
Residents to Thrive in a Global Society" which studied how globalization will
affect Chesterfield County over the next decades and how lifelong learning can
be used to help county residents thrive in a highly globalized world; and
WHEREAS, Ms. Mallory was instrumental in conducting extensive research and
dedicated countless hours to the committee during the development of its current
report on safeguarding future prosperity for Chesterfield County residents.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 24th day of February 2016, publicly recognizes Ms. Dianne
Mallory and commends her for her dedication and outstanding service to the
Committee on the Future and to the citizens of Chesterfield County.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to
Ms. Mallory and that this resolution be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
u J� u
RECOGNIZING MR. CHRISTOPHER WINSLOW FOR HIS SERVICE
TO THE COMMITTEE ON THE FUTURE
WHEREAS, the Chesterfield County Committee on the Future was established in
1987 by the Board of Supervisors, and included in the County Charter for the
purpose of assessing the future and long-range challenges facing the county,
advising the Board of Supervisors, and making recommendations for minimizing the
adverse effect of future changes on the county; and
WHEREAS, Mr. Christopher Winslow was appointed as a member of the committee
in February 2014; and
WHEREAS, Mr. Winslow has been involved in the community for many years and
has served the citizens of the Clover Hill District with distinction; and
WHEREAS, Mr. Winslow served as an active committee member for two years;
and
WHEREAS, during his tenure, Mr. Winslow was instrumental in conducting
extensive research and dedicated countless hours to the committee during the
development of its current report on safeguarding future prosperity for
Chesterfield County residents.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 24th day of February 2016, publicly recognizes Mr. Christopher
Winslow and commends him for his dedication and outstanding service to the
Committee on the Future and to the citizens of Chesterfield County.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to
Mr. Winslow and that this resolution be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
CHESTERFIELD TY
BOARD OF SUPERVISORSPage 1 of 1
AGENDA�RGINL`%
Meeting Date: February 24, 2016 Item Number: 8.A.l.a.l.
Resolution Recognizing Mr. Douglas C.
Department, Upon His Retirement
County Administrator:
r
Adoption of the attached resolution.
Bredemeier, Building Inspection
Mr. Douglas C. Bredemeier will retire from the Building Inspection Department
on March 1, 2016, after providing 18 years of service to the citizens of
Chesterfield County.
Richard C. Witt
Attachments: 0 Yes 11 No
- • • : • • • •
RECOGNIZING DOUGLAS C. BREDEMEIER
UPON HIS RETIREMENT
WHEREAS, Mr. Douglas C. Bredemeier joined Chesterfield County, Virginia as an
electrical inspector on March 9, 1998; and
WHEREAS, Mr. Bredemeier was promoted to the position of Principal Electrical
Inspector on July 24, 1999; and
WHEREAS, Mr. Bredemeier will retire from the Chesterfield County Department of
Building Inspection on March 1, 2016, after providing 18 years of dedicated service;
and
WHEREAS, Mr. Bredemeier faithfully served the county and its residents with
honor and integrity; and
WHEREAS, Mr. Bredemeier's work to provide a safe -built environment in
Chesterfield County has greatly enhanced the well-being of our residents and
visitors; and
WHEREAS, Mr. Bredemeier is known for his technical knowledge of the profession
and dedication in seeking opportunities to mentor and share his expertise, knowledge
and experiences with staff members and the public; and
WHEREAS, Mr. Bredemeier's commitment to knowledge and professionalism is
exemplified by his certification by the Commonwealth of Virginia as a master
electrician and his achievement of multiple electrical inspector certifications; and
WHEREAS, Mr. Bredemeier generously devoted his time, talent and leadership to
service the Associated Builders and Contractors Inc., as an instructor for the state -
approved apprenticeship program, providing future electricians with education on the
National Electrical Code and general electrical installations.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield
County recognizes Mr. Douglas C. Bredemeier for his contributions to Chesterfield
County, the Commonwealth of Virginia and the electrical profession community,
expresses the appreciation of all residents for his service to the county, and
extends appreciation for his dedicated service to the Building Inspection Department
and congratulations upon his retirement.
IZ *OTLOW I .6
1 9. TIM -S I � on, a
Meetinq Date: February 24, 2016 Itern-Aumber: B.A.1.a.2.
-YIP -0
Resolution Recognizing Corporal William M. Holt, Jr., Police Department, Upon
His Retirement
V
County Administrator:
61
Adoption of the attached resolution.
Corporal William M. Holt, Jr., will retire from the Police Department on
March 1, 2016, after providing nearly 27 years of service to the residents of
Chesterfield County.
Preparer: Colonel Thierry G. Dupuis
No
Attachments: Yes
F
Title: Chief of Police
RECOGNIZING CORPORAL WILLIAM M. HOLT, JR., UPON HIS RETIREMENT
WHEREAS, Corporal William M. Holt, Jr. will retire from the Chesterfield
County Police Department on March 1, 2016, after providing nearly 27 years of
outstanding quality service to the residents of Chesterfield County; and
WHEREAS, Corporal Holt has faithfully served the county in the capacity
of Patrol Officer, Senior Police Officer, Master Police Officer, Career
Police Officer and Corporal; and
WHEREAS, during his tenure, Corporal Holt also served as a Field
Training Officer, Desk Officer, Evidence Technician and Police Fleet
Coordinator; and
WHEREAS, Corporal Holt was the recipient of a Unit Citation for his role
in achieving significant reductions of DUI accidents, commercial burglaries
and incidents of juvenile crime, and these accomplishments of the members of
the South District, Midnight Shift demonstrated their commitment to the
safety and security of the residents of Chesterfield County; and
WHEREAS, Corporal Holt was recognized by his superiors for his
assistance of new officers on the shift and his willingness to mentor and
help them become better officers; and
WHEREAS, Corporal Holt is recognized for his great communications and
human relations skills, his professionalism and his teamwork, all of which he
has utilized within the Police Department and in assisting residents of
Chesterfield County during his career; and
WHEREAS, during his tenure, Corporal Holt has received numerous letters
of commendation, thanks and appreciation for services rendered; and
WHEREAS, Corporal Holt has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Corporal Holt's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Corporal William M. Holt, Jr., and extends on behalf
of its members and the residents of Chesterfield County, appreciation for his
service to the county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: February 4 0 Item Number:i 1b
Resolution Requesting that the West Hundred Road Bridge Over the CSX
Railroad be Named in Honor of Sergeant Aaron Xavier Wittman
The Board is requested to adopt the attached resolution requesting the
Commissioner of the Virginia Department of Transportation (VDOT) to name
the West Hundred Road bridge over the CSX Railroad the "Sergeant Aaron
Xavier Wittman Memorial Bridge."
Ms. Jaeckle has made a request to name the West Hundred Road bridge over
the CSX Railroad the "Sergeant Aaron Xavier Wittman Memorial Bridge".
Sergeant Wittman was a resident of Chesterfield County, and a graduate of
Lloyd C. Bird High School. He was killed in action in Afghanistan on
January 10, 2013.
If the bridge is named in Sergeant Wittman's honor, Chesterfield County
will assume the cost for the fabrication and installation of the signage.
Staff recommends the Board adopt the attached resolution requesting the
Commissioner of the Virginia Department of Transportation (VDOT) to name
the West Hundred Road bridge over the CSX Railroad the "Sergeant Aaron
Xavier Wittman Memorial Bridge."
iSriCt: Bermuda
Preparer: Jesse W. Smith
Attachments: Yes
Ll No # 0 ,)11�).
RESOLUTION REQUESTING THAT THE WEST HUNDRED ROAD BRIDGE OVER
THE CSX RAILROAD BE NAMED IN HONOR OF
SERGEANT AARON XAVIER WITTMAN, UNITED STATES ARMY
WHEREAS, Sergeant Aaron Xavier Wittman of Chester, Virginia
was born on November 6, 1984, and graduated from Lloyd C. Bird
High School in June 2003; and
WHEREAS, Sergeant Wittman served in the South Carolina Army
National Guard while a student at The Citadel in Charleston, South
Carolina, deploying to Afghanistan with the 218th Brigade Combat
Team in 2007; and
WHEREAS, Sergeant Wittman enlisted in the United States Army
in 2010 after completing his college education at The Citadel; and
WHEREAS, Sergeant Wittman deployed for his second combat tour
in Afghanistan in 2012, with the 3rd Battalion, 69th Armor Regiment,
1st Brigade Combat Team, 3rd Infantry Division; and
WHEREAS, on January 10, 2013, Sergeant Wittman died from
wounds sustained while returning enemy fire to protect and save
the lives of his combat team when his unit, which was on mounted
patrol, came under small arms fire; and
WHEREAS, Sergeant Wittman gave his life in defense of a
grateful nation; and
WHEREAS, the Chesterfield County Board of Supervisors wishes
to memorialize the life and the sacrifices of Sergeant Wittman.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors does hereby request that the Commonwealth
Transportation Board name the West Hundred Road Bridge over the
CSX Railroad in Chester the "Sergeant Aaron Xavier Wittman
Memorial Bridge".
AND, BE IT FURTHER RESOLVED, that Chesterfield County will
assume the costs for the fabrication and installation of the signs
for this naming.
57
AW
:�.
AGENDA
Date:ZMUM
Meeting Februaryi 2016 Item Number:8 A
Resolution Naming the North Courthouse Road Library Building in Honor of Mr.
Arthur S. Warren
• •
County Administrator: //I -<
t
Mr. Winslow is requesting the building located on North Courthouse Road Library
property be named in honor of Mr. Arthur S. "Art" Warren, former Member and
Former Chairman of the Chesterfield County Board of Supervisors Representing
the Clover Hill District.
The attached resolution recognizes Mr. Warren's commitment to enhancing the
quality of life in Chesterfield County through his support of the
construction of a new library facility in the Clover Hill District. The new
North Courthouse Road Library building, located at 325 Courthouse Road was
designed, built and funded during his tenure. As depicted in the attached
photo the facility would be named the Warren building. For consistency with
other library branches and for clarity of directions and location, the
Chesterfield County website will have this new library listed as North
Courthouse Road Library.
-p -.r -: DeputV County Administrator
Attachments: Yes F—I No 9
RESOLUTION NAMING THE NORTH COURTHOUSE ROAD LIBRARY BUILDING FOR MR. ARTHUR
S. WARREN
WHEREAS, Mr. Arthur S. Warren was first elected to the Chesterfield
County Board of Supervisors in 1991, representing the Clover Hill magisterial
district; and
WHEREAS, Mr. Warren has served honorably for 24 years, providing his
constituents and all the residents of Chesterfield County with public service
marked by integrity and commitment; and
WHEREAS, Mr. Warren has served six terms, and has been elected by his
peers seven times to serve as Chairman of the Board of Supervisors; and
WHEREAS, during Mr. Warren's term the 2004 Bond Referendum was passed
that included funding to provide for improvement in the library facilities
and technology throughout the county; and
WHEREAS, Mr. Warren supported, as one of the Bond Referendum projects,
the construction of North Courthouse Road Library; and
WHEREAS, as a result of Mr. Warren's dedication, commitment and
encouragement, a new library was constructed that will be dedicated on
March 17, 2016, and
WHEREAS, this library is a Gold LEED certified building, is the first
Chesterfield County Public Library to not have a traditional reference
desk, but is instead equipped to allow staff to engage with the customers
in any part of the library, will include a modern small business center
with tele -conferencing capabilities, as well as community meeting rooms,
small study areas, and meeting and learning spaces for children, teens and
adults; and
WHEREAS, the new North Courthouse Road Library has been a significant
improvement in library services in this area of the county; and
WHEREAS, the facility located on North Courthouse Road will enhance
the library's role as an important community space.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes and applauds the untiring efforts of Mr. Arthur S.
Warren to improve the quality of life of Chesterfield County citizens as
exemplified by the improvements in library service accomplished by the new
North Courthouse Road Library and hereby names the building located at 325
North Courthouse Road in his honor.
CHESTERFIELD COUNTY
BOARD •SUPERVISORS
Meeting Date: February 24, 2016 Item Number: 8.A.2.
�t, I
Approval of Restructuring of Towing Advisory Board
• A •'
Approval of Restructuring of Towing Advisory Board
In 1993, the Board of Supervisors established a program, pursuant to state
statute, for county police to arrange for towing service for a vehicle
involved in an accident (or which otherwise became inoperable) when the
driver did not know a towing company to call or when the vehicle was
unattended or abandoned. As part of this state -regulated program, towing
companies can apply to be placed on a county towing list that the ECC
dispatcher uses for police -requested tows. These, companies must agree to
abide by the terms of a towing services contract that specifies certain
operational requirements as well as the towing fees that may be charged.
The towing services contract must be approved by the Board of Supervisors.
This state statute also required the Board to establish a towing advisory
board to advise the Board concerning appropriate terms of the towing
services contract. Accordingly, in 1993, the county established a three-
member Towing Advisory Board ("TAB") consisting of one representative from
Preparer: Thierry G. Dupuis Title: Chief of Police
Preparer: Jeffrey L. Mincks Title: County Attorney
Attachments: El 0 VYes No ° �
�x�7
f.'OHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
the towing and recovery operators, one representative from the
Chesterfield County Police Department, and one representative from the
general public. Over time, the TAB was expanded to five members comprised
of three representatives of local towing and recovery operators, one
representative from the general public, and one representative from the
Chesterfield County Police Department. The current members were appointed
by and serve at the pleasure of the Board of Supervisors for indefinite
terms.
Several questions have been raised by TAB members over the past several
months regarding the composition of the TAB, the terms of TAB members, the
appropriate statutory role of the TAB, and the TAB's meeting requirements.
Staff has already clarified with the TAB that their statutory duties are
very limited. In accordance with Va. Code § 46.2-1217, the sole role of
the Towing Advisory Board is to advise the Board of Supervisors on: 1) the
terms of the Chesterfield County towing services contract; 2) the
standards that towing companies should satisfy to be eligible to enter
into a Chesterfield County Towing Services Contract; and 3) the towing and
vehicle storage fees to be paid to the towing company.
Staff has considered the other questions and concerns that were raised and
makes the following comments and recommendations regarding the future
structure and organization of the TAB:
1. The Towing Advisory Board should be comprised of five voting
members: two representatives of licensed towing and recovery
operators, two representatives from local law-enforcement, and
one member of the general public. This is closer to the
original percentage composition of the TAB. In addition, Va.
Code § 46.2-1233.2 provides that a towing advisory board should
have an equal number of law enforcement and towing company
members and one citizen member. While this statute is not
binding on our TAB, it provides some useful guidance on the
composition of a TAB.
2. TAB members should be appointed by and serve at the pleasure of
the Board of Supervisors for set terms. Staff recommends a
three-year term. Members would be permitted to serve two
consecutive terms. There are currently no set terms for TAB
members.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 3 of 3
AGENDA
3. The Towing Advisory Board should, on an annual basis, elect a
chairman and should meet at least once per year. The annual
meeting, and any other TAB meetings that may be held, should be
set, noticed, and conducted in accordance with the requirements
of the Freedom of Information Act, Va. Code § 2.2-3700 et seq.
4. When necessary and appropriate, members of the Towing Advisory
Board could make a motion during TAB meetings regarding proposed
changes to the towing services contract, the criteria for
eligibility to enter into the Contract, or the fees to be paid
for the services rendered under the Contract. If the motion
passes, then a staff representative from the Chesterfield County
Police Department would assist in preparing an Agenda Item to be
presented to the Board of Supervisors, setting forth the
recommendations of the Towing Advisory Board and the position of
staff regarding the recommendations.
Staff recommends that the Board of Supervisors end the terms of the
current Towing Advisory Board members effective August 31, 2016, and adopt
the structure and terms of members described above effective September 1,
2016. If the Board approves this agenda item, staff will come back to the
Board prior to August 1, 2016, to have the Board appoint the five members
who will take office September 1, 2016.
In addition, staff recommends that the Board request the TAB to consider
whether the towing services contract should be amended to permit a towing
operator whose contract is terminated by the Chief of Police to appeal
that decision to the County Administrator.
3023:94881
0f 0"OV2
k,� r A,� > n","
5°coCHESTERFIELD
BOARD OF SUPERVISORS Page 1 of 2
z49:: aAGENDA
Meeting Date: February 24, 2016 Item Number: 8.A.3.
Request of Laurin C. Willis and SLAP Productions, LLC for an Entertainment
Festival Permit to Conduct the Central Virginia Food Truck Rodeo at
Chesterfield Towne Center
County Administrator:
The Board of Supervisors is requested to consider the request of Laurin C.
Willis and SLAP Productions, LLC for an entertainment festival permit to
conduct the Central Virginia Food Truck Rodeo at Chesterfield Towne Center on
Sunday, March 20, 2016. If the Board grants the request, staff recommends it
be granted subject to the attached conditions.
Laurin C. Willis and SLAP Productions, LLC plan to promote and sponsor the
Central Virginia Food Truck Rodeo, an outdoor event to be held on Sunday,
March 20, 2016, noon -6 p.m., at Chesterfield Towne Center located at 11500
Midlothian Turnpike. Rouse Properties, Inc., owners of the property have
provided written permission to use the property.
The event is proposed to be staged in the Towne Center's rear parking lot
located at Koger Center Boulevard and Mall Drive. The event will include 25-
30 Central Virginia food trucks. Live music will be performed by Jackson
Wark, Cosby, and two local acts to be announced at a later time. The event
Preparer: Jeffrey L. Mincks Title: County Attorney
Attachments:
■
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of
AGENDA I
will be free to the public. It is estimated that approximately 10,000 to
12,000 people will attend the event. The property is properly zoned for this
use.
The entertainment arrangements have been reviewed by the County Attorney's
Office and are adequate to meet the requirements for obtaining a permit
provided that the sponsor complies with the attached conditions, which
address proper crowd control, medical care, sanitation and other needs. The
promoter has successfully promoted two previous events at the same location
in the last two years.
1. Permit holder shall hire off duty Chesterfield County police officers to
provide traffic and crowd control during all hours of the Central Virginia Food Truck Rodeo
operation, as follows:
March 20, 2016 (Sunday) - hours: 12:00 pm — 6:00 pm (8 officers)
2. Permit holder shall maintain a First Aid station, with at least one certified
Emergency Medical Technician on duty during all times of Event operation.
3. Prior to the Event, the permit holder shall provide the Fire Marshal with a site
plan showing the means of emergency access to the premises where the Event is being
conducted.
4. No food vendor shall sell or give away any food unless a permit for food
vending has been issued by the Chesterfield Health Department. All permit applications
have been completed.
5. Permit holder shall provide the Risk Manager with a Certificate of Insurance,
in a form approved by the Risk Manager and County Attorney, as follows:
a. Permit holder must provide a certificate of insurance with a minimum
Commercial General Limit of $1,000,000 per occurrence for General
Liability and $1,000,000 per occurrence for Automobile Liability.
b. Permit holder must provide the Risk Manager with a complete list of all
vendors who will work at the Event. Each vendor must provide a certificate
of insurance with a minimum Commercial General Liability Limit of
$1,000,000 per occurrence and $2,000,000 general aggregate.
C. The insurance required by this provision must be provided before the
permit holder or any vendor will be allowed to begin set-up for the Event.
6. Permit holder will comply with all County noise ordinances and with all
conditions imposed by County employees and representatives to minimize the impact of
noise on neighborhoods in the vicinity of the Event.
7. Failure to comply with any of the above conditions will result in immediate
and automatic revocation of the Music/Entertainment Festival Permit.
0505:95896.1
1511 ; k 1 d
" rCHESTERFIELD
BOARD OF SUPERVISORS Page 1 of 1
�1'RG14i�
AGENDA
Meeting Date: February 24, 2016 Item Number: 8.A.4.
t �
Designation of Right of Way for Magnolia Green Parkway
County Administrator:
7
Board Action Requested:
Designate right of way for Magnolia Green Parkway and authorize the County
Administrator to execute the declaration.
In order to construct Magnolia Green Parkway Extension, Phase 2, it is
necessary that a parcel of county property containing 0.013 acres be
designated as public right of way. This request has been reviewed by the site
plan team and Parks and Recreation.
Approval is recommended.
District: Matoaca
freparer: John 'f!'. Marmon Title: Real Property Manager
Attachments- Yes No
VICINITY SKETCH
Designation of Right of Way for Magnolia Green Parkway
Hull Stas et Rd
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Meeting DFebruary.. 2016 Item Number:
Authorization to Award a Construction Contract for the Providence Road
(Route 60 to Woodward Drive) Sidewalk Project
County Administrator:
Board Action egueste :
The Board is requested to authorize the Director of Purchasing to award a
construction contract to Capitol Carbonic Gas Corp T/A Harbor Dredge Dock
for the Providence Road (Route 60 to Woodward Drive) Sidewalk Project.
In October 2012, as part of the project designation for the 2014 Revenue
Sharing program, the Board authorized staff to proceed with the design and
right-of-way acquisition for the Providence Road (Route 60 to Woodward
Drive) Sidewalk Project. The initial scope of the project assumed
construction of a sidewalk along both sides of Providence Road. During
plan development, the scope of the project was reduced to only provide a
sidewalk along the east side of the road. Three bids for the project were
received on January 27, 2016. Capital Carbonic Gas Corp T/A Harbor Dredge
Dock submitted the lowest responsive and responsible bid of $1,456,789.
This amount is well within the overall project budget and within 6 percent
of the next lowest bid. As such, staff recommends award of the contract
to Capital Carbonic Gas Corp T/A Harbor Dredge Dock.
Preparer: Jesse W. Smith
Attachments: Yes
Title: Director of Transportation
Title: Director of Budget and Management
No #000036
'-, •, �,` '� ._ . _�= T •, Fes,
FAETA Lit
1.
Staff recommends the Board: 1) authorize
contract to Capital Carbonic Gas Corp
$1,456,789 for the Providence Road (Route
Project, and 2) authorize the County
necessary change orders for the work, up
amount ($145,679).
Districts: Midlothian and Clover Hill
the award of a construction
T/A Harbor Dredge Dock for
60 to Woodward Drive) Sidewalk
Administrator to execute all
to ten percent of the contract
Ij I
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Construction
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
•'February 24, 2916 Item -
Request Permission for an Asphalt Driveway to Encroach Within a Sixteen -Foot
Drainage Easement Across Lot 8, Block B, Stonehenge, Section A
Grant Builder Funding, LLC permission for an asphalt driveway to encroach
within a 16' drainage easement across Lot 8, Block B, Stonehenge, Section A;
subject to the execution of a license agreement.
Builder Funding, LLC has requested permission for an asphalt driveway to
encroach within a 16' drainage easement across Lot 8, Block B, Stonehenge,
Section A. This request has been reviewed by Environmental Engineering. The
existing storm sewer will not be affected.
Approval is recommended.
District: Midlothian
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes ❑ No 9
'VICINITY SKETCH
Request permission for an Asphalt Driveway to
Encroach within a Sixteen -Foot Drainage! Easement
Across Lot 8, Block B, Stonehenge, Section A
A,
. X,
4q;
RETEST PERMISSION FOR
M ASPHALT DRIVEWAY
N\ 01
%
X 0 R�D,R
Chesteffleld Courty Depastment af UhMes
I 6,Rnm — 416.67 T-1
This is to certify that this plat or map
LINE
was prepared under my direction from a
DISTANCE
partial field survey without the benefit of a
Northern Mary
title report. Unless otherwise noted, to the
Moody Estate
best of my knowledge and belief a!/ visible
GPIN.•740-706
evidence of improvements, easements and
--6929-00000
opporent encroachments ore shown hereon.
L4
Not all easements may be shown. Al/
6.77
utilities are underground 589.04 30 E 150.00'
LINE TABLE
LINE
BEARING
DISTANCE
L 1
N89.04 30 W
9.5
L2
N0055 30 E
29.3
L3
N58.23 44
16.28
L4
N00'55 30 E
6.77
L5
5582557"E
16.27
L 6
S00'55 30
6.79
-----
Easement
-------------------
-------------
Limits of
Lot 8
Clearingo
Block
Block B"
a
s
1.033 Acres
Proposed
j
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E 67`11.33' , "
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v Mark B. Bead
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Fence o 10/26/2015
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Top Elev.=10359705 0 --" Stone
EDEIVBERRY DRIVE' -_ _ ._Construction __... ._
_ _w
� Ditch Entrance
60' R/W Edge of Pavemnet R-15 Zoning
The existing contours lines shown are from c limited field survey completed under F=40'
the direct and responsible charge of, Mark 5 dealt from o portio/ Ground Survey $=15
mode under my supervision,• fhat the imagery ono/or original data wos obtained on R=25
09/14/2015, and that this plat, map or digital ge03potiG1 data including metadata
meets minimum accuracy standards unless otherwise noted Vertical Source is
Assumed.
Silt Fence, Limits of Cleonng and Stone Construction Entrance as shown are
ap�roximote and should be adjusted per field conditions or cs directed by the
N County Insp
ector.
Re V.. 1015 License Areo
Rev. fOffsiteTapoPr0�3C�Sed
Rev.• O Add T opo IM provements an
DATE: 5G' LOT8 BLOCK'S" SECTION'A"
s FKM
SCALE: 1 "'=40' AND A$¢OCIAT[$ INC.
Jos NO: 55150386.HS STONEHENGE
e RE.• Hu uenot Builders Chesterfield County Virginia
CHK.- JAB '
DWG. BC • PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS- REFLECTING TOMORROW
..
15871 City View Drive Suite 200 • Midlothian, Virginia 23113 -Phone (804) 794-0571- Fax (804) 754.2635
www.ba1zer.cc
CHESTERFIELD COUNTY
{BOARD OF SUPERVISORSPage 1 of 1
AGENDA
Meeting Date: February 24, 2016 Item Number: 8.A.6.b.
Request Permission to Install a Private Water Service Within a Private
Easement to Serve Property at 14720 Gamblers Cove Lane
Grant Barney McLaughlin permission to install a private water service within
a private easement and authorize the County Administrator to execute the
water connection agreement.
Barney McLaughlin has requested permission to install a private water service
within a private easement to serve property at 14720 Gamblers Cove Lane. This
request has been reviewed by the Utilities Department.
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon Title: Real Property/ Manager
Attachments: Yes ❑ No 4 000043
VICINITY SKETCH
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting ;1ate: February 24, 2016 b
Request Permission to Install a Private Water Service Within a Private
Easement to Serve Property at 14730 Gamblers Cove Lane
i
County Administrator: /r
Board Action Reguested:
Grant McLaughlin Homes, LLC permission to install a private water service
within a private easement and authorize the County Administrator to execute
the water connection agreement.
McLaughlin Homes, LLC has requested permission to install a private water
service within a private easement to serve property at 14730 Gamblers Cove
Lane. This request has been reviewed by the Utilities Department.
Approval is recommended.
9strlCt: Bermuda
2 0
John W. Marmon
Attachments: —1 No
0 Yes F
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: 1 r
Sublease of Property for the Falling Creek Police Station
County Administrator:
Board Action Reguest
Approve a sublease of 5701 Jefferson
Volunteer Rescue Squad, Incorporated fo
authorize the County Administrator to
form approved by the County Attorney.
Davis Highway from Bensley -Bermuda
r the Falling Creek Police Station and
execute the sublease agreement in a
The County proposes to sublease 5701 Jefferson Davis Highway from Bensley -
Bermuda Volunteer Rescue Squad, Incorporated, for the Falling Creek Police
Station. Bensley -Bermuda Volunteer Rescue Squad, Incorporated, leases the
property from DuPont and is agreeable to subleasing the property to the
county. The property is improved with a rescue squad station that the county
will renovate. Staff has negotiated a ten-year sublease with two optional
five-year renewals for the property for one dollar per year. Funds for the
renovations and current year operations are in the police operating budget.
The sublease is subject to appropriation of future years' operational
expenses by the board.
Approval is recommended.
(strict: Bermuda
P -..rer.- John W. Harmon
Attachments:
Title: Real Property a' g
❑ No
# 06004, 9
"VICINITY SKETCH
Sublease of Property for the
Failing Creek Police Station
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r+➢BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Mtinq Date: February 24, 2016 Item ftumber: 9.A.
Developer Water and Sewer Contracts
The Board of Supervisors has authorized the County Administrator to
execute water and/or sewer contracts between County and Developer where
there are no County funds involved.
The report is submitted to Board members as information.
The following water and sewer contracts were executed by the County
Administrator:
1. Contract Number: 12-0119
Project Name: Shop Street (4808) Water Line Extension
Location: 4808 Shop Street
Developer: Princtine W. Waller
Contractor: The Hicks Company, Inc.
Contract Amount
District:
Water Improvements -
Bermuda
$ 9,250.00
P. E. Title:Director of ftilities
Attachments: Yes IST®
Summary of Information: (Continued)
2. Contract Number: 13-0023
Project Name: Ironbridge Boulevard (11010)
Location: 6200 Currins Road
Developer: Cambridge Enterprises LLC
Contractor: Greg Jones Excavating
Contract Amount: Water Improvements -
Waste Water Improvements -
District:
Bermuda
$ 62,500.00
$ 40,000.00
3. Contract Number:
15-0078
Project Name:
Chesterfield Towne Center Restaurant
Row Phase 1
Location:
11500 Midlothian Turnpike
Developer:
RPI Chesterfield, LLC
Contractor:
Godsey and Son, Inc.
Contract Amount:
Water Improvements -
$
102,140.72
District:
Midlothian
4. Contract Number:
15-0230
Project Name:
Waterford Fitech - 2412 Pari Way
Location:
2412 Pari Way
Developer:
WBC II, LC
Contractor:
G. N. Tunnell, Inc.
Contract Amount:
Water Improvements -
$
24,831.50
Waste Water Improvements -
$
18,250.50
District:
Clover Hill
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Mtinq Date: February 24, 2016 Item Number: 9.13.
Report on Status of General Fund Balance, Reserve for Future Capital
Projects, District Improvement Funds, and Lease Purchases
LOEM=A, • •
County Administrator: 11
Board Action Requested:
Acceptance of attached report.
Preparer: James J. L. Ste maier
Attachments: 0 Yes
Title: County Administrator
No 9
Fiscal Year
2012
2013
2014
2015
2016
0 me"O
Budgeted nd[ Balances
2/24/2016
% ®f General Fund
Expenditures
$53,495,000 8.2%
$53,495,000 8.0%
$55,000,000 8.1%
$57,248,000 8.1%
$58,668,400 8.1%
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL. PROJECTS
2/24/2016
Board
Meeting
Date
Description
Amount
Balance
FOR FISCAL., YEAR 2015 BEGINNING JULY 1, 2014
4/23/2014
FY2015 Budget Addition
23,885,400
29,823,297
4/23/2015
FY2015 Capital Projects
(21,529,100)
8,294,197
Additional funding for renovations to the Police building and
8/27/2014
adjoining lobby area
(1,000,000)
7,294,197
3/27/2015
Return funds from completed projects
20,865
7,315,062
4/7/2015
Return funds from completed projects
18,333
7,333,395
5/29/2015
Return funds from completed projects
523
7,333,918
6/10/2015
Return funds from completed projects
4,573
7,338,491
6/30/2015
Return funds from completed projects
10,359
7,348,850
FOR FISCAL., YEAR 2016 BEGINNING JULY 1, 2015
4/15/2015
FY2016 Budget Addition
24,488,500
31,837,350
4/15/2015
FY2016 Capital Projects
(23,886,000)
7,951,350
4)`1G'0
CHESTERFIELD
2/24/2016
District
Maximum
Carry Over
from
Prior Years
FY2015
Appropriation
Funds Used
Year to Date
Items on
2/24 Agenda
Balance
Pendine
Board
Approval
Bermuda
$32,053
$33,500
$13,930
$0
$51,623
Clover hill
34,003
33,500
7,043
0
60,460
Dale
37,500
33,500
3,140
0
67,860
Matoaca
26,913
33,500
7,462
0
52,951
Midlothian
37,500
33,500
10,140
0
60,860
County Wide
0
0
0
0
0
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Date Original
Began Description Amount
04/99 Public Facility Lease — Juvenile Courts Project $ 16,100,000
(Refinanced 10/10)
03/03 Certificates of Participation* — Building
Construction, Expansion and Renovation
10/04 Cloverleaf Mall Redevelopment Project**
12/04 Energy Improvements at County Facilities
05/05 Certificates of Participation* — Building
6,100,000
16,596,199
1,519,567
14,495,000
11,960,000
22,220,000
Prepared by
Accounting Department
January 31, 2016
Outstanding
Date Balance
Ends 1/31/2016
01/20 $ 3,690,000
11/23 310,000
10/20
12/17
11/24
7,484,947
346,145
940,000
11/24 3,520,000
11/27 12,885,000
19,755,000
Acquisition, Construction, Installation,
4,146,000
Furnishing and Equipping;
5,633,259
Acquisition/Installation of Systems
05/06
Certificates of Participation* — Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems
08/07
Certificates of Participation — Building
Expansion/Renovation, Equipment
Acquisition
06/12
Certificates of Participation Refunding —
Building Acquisition, Construction, Expansion,
Renovation, Installation, Furnishing and
Equipping; Acquisition/Installation of
Systems; Equipment Acquisition
9/14
Dell Financial Services - Middle School Chromebooks
8/15
Dell Financial Services - High School Chromebooks
9/15
Master Equipment Lease Purchase Agreement -
School buses
*Partially Refinanced 06/12
**Amended and restated 12/14
TOTAL APPROVED
AND EXECUTED
PENDING EXECUTION
Description
None
6,100,000
16,596,199
1,519,567
14,495,000
11,960,000
22,220,000
Prepared by
Accounting Department
January 31, 2016
Outstanding
Date Balance
Ends 1/31/2016
01/20 $ 3,690,000
11/23 310,000
10/20
12/17
11/24
7,484,947
346,145
940,000
11/24 3,520,000
11/27 12,885,000
19,755,000
11/24
4,146,000
01/17
5,633,259
08/17
8,649,800
09/22
127,174,825
18,065,000
1,247,748
3,353,198
8,649,800
60,491,838
Approved
Amount
6000SS
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
y AGENDA
....was
Meeting Date: February 24, 2016 Item Number: 10.A.
Subiect:
Closed Session
County Administrator's Comments:
County Administrator:
Summary of Information:
Closed Session pursuant to § 2.2-3711.A.7., Code of Virginia, 1950, as
amended, for consultation with legal counsel requiring the provision of legal
advice regarding the Shoosmith landfill.
Preparer: Jeffrey L. Mincks
Attachments: El Yes
■ No
Title: County Attorney
0425:96001.1
CHESTERFIELD
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: February 24, 2016 Item Number: 14.A.
Resolution Recognizing Mr. Matthew Gregory Ciavolella Upon Attaining the
Rank of Eagle Scout
County Administrator's Comments:
County AdministratorL'11?
Adoption of the attached resolution.
Staff has received a request for the Board to adopt a resolution
recognizing Mr. Matthew Gregory Ciavolella, Troop 2860, sponsored by
Woodlake United Methodist Church, upon attaining the rank of Eagle Scout.
Mr. Ciavolella is a resident of the Matoaca District. He will be present
at the meeting, accompanied by members of his family, to accept the
resolution.
'-- Blakiey
Attachments: E Yes
# -
Ps
RECOGNIZING MR. MATTHEW GREGORY CIAVOLELLA
UPON ATTAINING THE RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916;
and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least twenty-one merit badges in a wide
variety of skills including leadership, service and outdoor life,
serving in a leadership position in a troop, carrying out a service
project beneficial to his community, being active in the troop,
demonstrating Scout spirit, and living up to the Scout Oath and Law,
Mr. Matthew Gregory Ciavolella, Troop 2860, sponsored by Woodlake
United Methodist Church, has accomplished those high standards of
commitment and has reached the long -sought goal of Eagle Scout, which
is received by only four percent of those individuals entering the
Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning the
lessons of responsible citizenship, and endeavoring to prepare himself
for a role as a leader in society, Matthew has distinguished himself as
a member of a new generation of prepared young citizens of whom we can
all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 24th day of February 2016, publicly recognizes Mr.
Matthew Gregory Ciavolella, extends congratulations on his attainment
of Eagle Scout, and acknowledges the good fortune of the county to have
such an outstanding young man as its citizen.
�F.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of 2
` AGENDA
Meeting Date: February 24, 2016 Item Number: 17.A.
Public Hearing to Consider the Exercise of Eminent Domain for the
Acquisition of Easements for the Route 60 (Alverser Drive to Old
Buckingham Road) Widening Project
County Administrator's Comments®
Hold a public hearing and authorize the exercise of eminent domain for the
acquisition of easements for the Route 60 (Alverser Drive to Old
Buckingham Road) Widening Project, including the filing of certificates of
deposit, so that construction may begin prior to the commencement of
eminent domain proceedings.
On October 26, 2011, the Board authorized staff to proceed with the Route
60 (Alverser Drive to Old Buckingham Road) Widening Project, including
acquisition of right-of-way and easements. The Board also authorized the
advertisement of an eminent domain public hearing, if needed.
A design -build Request for Qualifications was advertised for the project
on August 12, 2014, and the county awarded the project to Curtis
Contracting, Inc. (Curtis) on February 11, 2015. The scope of work for
Curtis on the design -build project includes finalizing the design,
acquiring the right-of-way, relocating utilities, and constructing the
project. Some sections of the project are currently under construction as
(Continued on next page)
Ireparer: Jesse W. Smith Title: Director of Transportation Department
Attachments: Yes No
CHESTERFIELD COUNTY
4;OARD OF SUPERVISORS Page 2 of 2
AGENDA
the design is finalized and right-of-way is acquired on those sections of
the project. In order to complete construction of the project, easements
are required on the parcel located at 12605 Midlothian Turnpike, GPIN
7357072766. The property is owned by the heirs of Christine H. Goode. The
county needs to acquire 1,149.5 square feet (0.026 acres) in permanent
slope easement, and 1,521.2 square feet (0.035 acres) in permanent
drainage easement. The county's consultant appraised the acquisition at
$5,600.00. On July 29, 2015, an offer in this amount was sent via
certified mail to the property owner. On August 14, 2015, the county's
consultant was informed that the property owner would be represented by
Mr. Mark Short, an attorney, and that all further communications regarding
the acquisition be directed to Mr. Short. The county and the county's
consultant have contacted Mr. Short numerous times since August 14, 2015,
to discuss the acquisition; however, Mr. Short has never presented a
counteroffer for the acquisition. Diligent efforts to obtain voluntary
conveyance from the owner of 12605 Midlothian Turnpike have failed. Staff
has notified both the owner and the owner's representative of the eminent
domain request before the Board.
If the county proceeds with eminent domain, a certificate of deposit will
be filed with the court, which will allow the county to immediately enter
and use the easements so the project can proceed without delay. Sufficient
funds are available in the budget to pay the anticipated condemnation
costs.
Staff will continue to negotiate with the property owner in an attempt to
reach a settlement after the certificate is filed, and, if requested, the
owner will be paid the county's appraised value for the property prior to
the condemnation hearing.
I'�# K *, i
Staff recommends that the Board authorize the exercise of eminent domain
including the filing of a certificate of deposit for the acquisition of
easements on the subject parcel located at 12605 Midlothian Turnpike from
the heirs of Christine H. Goode for the Route 60 (Alverser Drive to Old
Buckingham Road) Widening Project.
District: Midlothian
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Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
February 17, 2016
Date Category Description Ad Size Total Cost
02/23/2016 Meetings and Events Take Notice Take notice that the Board of Supervisors of Chest 2 x 22 L 119.00
Take Notice
TO notice that the Board of Supervisors of Chesterfield County, 6
Pail, at a regular scheduled meeting on February 24,1016, at 63 pm.
in the County Public Meeting Room at the Chesterfield Administration
Building, RL 10 and Lori Road, Chesterfield, Virginia, will hold a public
hearing where persons affected may appear and present their views to
consider
The exercise of eminent domain forte acquisition of a permanent
sleeasement, and appermanentdreinageeasement fortheRoute
6ilvluerserDrive to Old Buddngham Road) Widening Project
(Virginia Department of Trarisportation Number 0OW20.1146,
RW201,C501) across property 9 2606 Midlothian Turnpike, GPI N:
735707279.
R further information is desired, please contact Mr. Steven Adams, Se�
nior Engineer, at 7481037, between the hours of 630 a.m. and 5A0 p.m.
Monday through Friday.
The heari7 is held 9 a public facility designed to be accessible to per-
sooswith disabilities, Any persons with questions on the accessibility of
the facilel�yy or need for reasonable accommodations should contact Jan.
ice B, Blaldey, Clerk to the Board, at 141200. Persons needing inter -
than
pret
nter•tpret Feb ace the
6 def most notify the Clerk to the Board no later
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached Take Notice Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
02/17/2016
The First insertion being given ... 02/17/2016
Newspaper reference: 0000271515
Sworn to and subscribed before me this
tary Public Supervisor
State of Virginia
City of Richmond
My Commission expires
janet johrIson Williams
NOTARY PUBLIC
Commonwealth of Virginia
7566416
My Commission Expires June 30, 2017
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
4,
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
L&Mting Date: February 24, 2016 Item ilumber: 20.
Adjournment and Notice of Next Scheduled Meeting
Supervisors
Fill
el -N
County Administrator:
Motion of adjournment and notice of
held on March 7, 2016, with dinner
presentations to follow at 6:00 p.m.
Attachments: 11 Yes
of the Board of
the Board of Supervisors meeting to be
at 5:00 p.m. in Room 502 and budget
in the Public Meeting Room.
0 110 16, 0 0 () (G� 6