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2016-03-09 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 {\4 AGENDA Meeting Date: March 9, 2016 Item Number: 2.A. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Attachments: Yes Title: Assistant County Administrator O. OI 0 LU a 0 0 (v , u ro Lu m a X I m ri14, a) u c ro 0 CT bS C3 1 I cn 0 V) cn 0 (U 0. 0 Q) u Ln A 5 u c ro fuC: U -,z Q) C: to c: •S - 16 fu 'E a) 0 0) V) 'R 2 Q) p V) u 4r� 76 0 (1) V) Z on a)u 0 (1) Al - 0 > ca 0 2 CL - 0 C: V; C: ra CL 0 u 4d .0 A:! 'd r - cu u Q) 0 2 C3 IV 0) x — fu m va p (n m CL m >. r_ C"m u -0 V 0) C: — 0 ru �D > p u 0 0 'C' o 0 C -U 93 Q) W -o 'u 2 U, (uv 0) o C 0 L) s c Q) 0 0 u ru . 0 cn Be) CL > N Q) fu 2 -2- E Q) 0) (U — 6 Er vo, fu -0 r- Z m U Q) 0 0 OC `r5e 0 LU C t:l . > 2 V) c m 0 0 V� 0 Ln I 0 > 0 c 0- (Inn 0 V) -C QJ rU CQ>I� 4d C: : P Q) 0) > m 5 -:, CL a) 0 =, m- S—D > > 0 mn u a < m F 2- O < Ln t .CL) E G E q1 -0 c Q) 0) V) ra u CD C: 2 CL u -CE V) m 0 0 -C � a- m V) V) < u > u Q) 3: V) Ln 0 V, cn u o Q) El o 0) - LU _qe ca CL) Ln 0. 0 CL 0 0 a) A-' 0 U U o c w V) ro C: (2) 76 N 0 c. o u cil COL n" u c(le) uj ul I cn 0 I 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 1749 AGENDA Meeting Date: March 9, 2016 Item Number: 2.B. Subject: Model County Government Program County Administrator's Comments: County Administrator: Board Action Requested: Recognize the young people and the teacher sponsors who are participating in Model County Government. Summary of Information: Each year, Chesterfield County Public Schools, Chesterfield Youth Planning and Development and Chesterfield Cooperative Extension host the Model County Government program for high school government students. The high school students participating in the program will have a first-hand look at our local government. In addition to attending today's board meeting, students have also attended a school board public -engagement session and each student shadowed a county or school leader. Youth Planning and Development, the school's Instructional Specialist for Social Studies and Chesterfield Cooperative Extension have partnered to support this year's program. Preparer: Jana D. Carter Title Attachments: F-1 Yes No Director, Juvenile Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 9, 2016 Item Number: 5.A. Subiect: Resolution Recognizing Mr. Harold A Virginia State University County Administrator's Comments: County Administrator: Q� Board Action Requested- / Deane, Sr. for His Contributions to Mr. Elswick requests that the Board of Supervisors adopt the attached resolution recognizing Mr. Deane's efforts in supporting the students at Virginia State University and the community. Summary of Information: From 1969 until his retirement in 2015, Mr. Deane was a dedicated professor at Virginia State University, outstanding coach, and role model to the students of the university and the surrounding community. Preparer: Sheryl Bailey Title: Deputy County Administrator, Management Services Attachments: 0 Yes 1:1 No V RECOGNIZING MR. HAROLD A. DEANE, SR. FOR HIS CONTRIBUTIONS TO VIRGINIA STATE UNIVERSITY WHEREAS, Harold A. Deane, Sr. has been a resident of Chesterfield County for more than 45 years; and WHEREAS, Mr. Deane is an alumnus of Virginia State College (now university), where he received a Bachelor's of Science degree in Health and Physical Education in 1961; and WHEREAS, Mr. Deane was a two -sport student -athlete at Virginia State University (VSU) participating in track and field and basketball and a three-year starter on the men's basketball team and selected to the CIAA All -Tournament Team; and WHEREAS, Mr. Deane has always been a leader and engaged in the community, serving as the president of the Big Brothers Organization, and as a member of Kappa Alpha Psi Fraternity, Inc. and Army ROTC while attending VSU; and WHEREAS, Mr. Deane served in the United States Army from 1961-1963, where he was commissioned as a First Lieutenant and earned a Letter of Commendation for outstanding leadership displayed during Exercise Swift Strike III; and WHEREAS, Mr. Deane began his teaching career at Virginia State University in 1969, after earning a master's degree from Howard University; and WHEREAS, Mr. Deane served as the VSU Head Men's Basketball Coach from 1969-1979, and again from 1987-1994, leading the Trojans to a National Association of Intercollegiate Athletics (NAIA)District 29 Basketball Championship in 1974, and to a Central Intercollegiate Athletic Association (CIAA) Championship in 1988, and was named the CIAA Tournament's Most Outstanding Coach in 1988; and WHEREAS, Mr. Deane was selected as the CIAA's Coach of the Year in 1972, 1974, and 1976, the NAIA District 29 Coach of the Year in 1974, and the Virginia Commonwealth Athletic Association Coach of the Year in 1974 and 1976, and was inducted into the Virginia State University Hall of Fame in 1989, the Cardoza All -Met Hall of Fame in 2013, and the CIAA Hall of Fame in 2014; and WHEREAS, Mr. Deane has been an active and dedicated member of the Ettrick community in various capacities, and has officiated numerous local basketball, football and softball games for high schools, colleges and recreational leagues; and WHEREAS, Mr. Deane has mentored and developed positive relationships with area high school and college students in the Ettrick/Matoaca area and the Tri -Cities community; and WHEREAS, Mr. Deane retired in December 2015, as a Health and Physical Education Professor after 46 years of teaching; and WHEREAS, Mr. Deane was recently recognized as a recipient of the Virginia State University Alumni Association Varsity Club Humanitarian Award for his leadership and commitment to the advancement of the university's athletic program; and WHEREAS, Mr. Deane's inspiration and legacy will continue to live on in the individuals and students he has touched throughout the years and in the surrounding communities. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 9th day of March 2015, publicly recognizes the outstanding contributions of Mr. Harold A. Deane, Sr. to Virginia State University students, and expresses the appreciation of all residents for his leadership and dedication to individuals in the community. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Deane and this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 gigb AGENDA Meetinq Date: March 9, 2016 Item Number: 6.A. Subiect: Work Session on the County Administrator's Proposed FY2017 Budget County Administrator's Comments: County Administrator: �f Board Action Requested: Hold a work session on the County Administrator's Proposed FY2017 Budget. Summary of Information: This time has been set to continue work sessions on the County Administrator's Proposed FY2017 Budget. This work session will include presentations by Human Services, Community Development, and Management Services. A final work session is scheduled for April 13. At the April 13th work session, changes to the proposed budget will be reviewed prior to adoption. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: 0 Yes ❑ No 3/1/2016 1) FY17 Overview Recap 6 3) Division s • hts 4) FY17 Focus and Beyond 1 3/1/2016 FO)m °� �O D ; REVENUESD EXPEN FY2016 FY2017 Revenue Revenue Total $5,473,500 $6,062,100 Net Change 11% FY2016 FY2017 Expenditures Expenditures $18,355,200 $18,409,100 0.3% FY2016 FY2017 FY2016 FY2017 Revenue Revenue Expenditures Expenditures Total $121,015,500 $134,091,500 $121,015,500 $134,091,500 Net Change 11% 11% — r -L 'Y wIIhS:a2]Ffc:Qm:D= CL- Hnmm IT ALL ADDS U PEI 3/2/2016 3 WE • Improving • r conditiohs4" M w demand for CID services • Compliance .,- r federal ma dates (V M o Continued focus on • quality r • 3/1/2016 MIME ARE WE GOI 4 yr< WE GOI 3/l/2016 5 3/1/2016 Z\ FO ME • VSMP Compliance Continued compliance with state and federal mandates • Focus efforts on small business • Implement ELM y 5.v✓ .r,r ,rrr //r% r,,,,r„ i,,�rr r�i, „rr ,%ro, v / FY2016 FY2017 FY2016 F2017 $18,355,200 $18,409,100 $121,015,500 $134,091,500 3/l/2016 3/3/2016 I Iq 1) FY17(proposed) Bottom Line 2) FY16 to FY17 Changes 3) DiVision Highlights 4) Areas of Focus 5) Additional Funding Request! p I IN I Total Net Change FY2016 FY2017 Revenue Revenue $63,374,100 $61,758,900 ($1,615,200) — (2.5%) FY2016 FY2017 Expenditures Expenditures $88,873,200 $88,978,400 $105,200 — 0.12% 3/3/2016 ® 23 departments and grant programs • 1,964 employees • Millions of customer contacts • 14+ awards in 2015 I Reaffirmed effectiveness of programs *r6duced cost savings relative to • modes of treatment/service delivery 3/3/2016 I 130001:9 3 3/3/2016 ,,'36 002 0 3/3/2016 5 WHERE A"RE WE GOINGA • Major Maintenance Park System Juvenile Detention"' Home Libraries Rogers Building ...and other capital (vehicle replacement) ,q WHREW WE GOIN Continued Emphasis on Our Most -Vulnerable Citizens — Infant services/Part C — Developmentally disabled Seniors 3/3/2016 aeoo;u, 6 WHEREARE WE GOA -w; 1���,bi Initiatives That Support Self Sufficiency and Economic Independence — Development of vision — Strategies for promoting independence _. r — Expansion of community partnerships 3/3/2016 Poverty Rate by Census Tract Percent set" Poverty y d 0% yr ,man �30,%-,2oa% f / ... III^M1WG�"MIId t2P % 1G Vkp >6 County Poverty Rate 6.7 _4, 7 3/3/2016 WE'RE WE GO FY16 VDH & CHD Performance Metric • Percent of failing onsite sewage systems corrected within I • Safety a Security 60 days of submitted application — Safety of employees 60 50 and public during drug testing 40 30 — Environmental 20 safety relative to 10 septic and soil 0 1st QTR 2nd QTR 3rd QTR Chesterfield ammState t^° 8 3/3/2016 cooperation Active living Heroin Task Force Historical legacy I Nowt 0 Social Services Community Partnership Coordinator $80,700 Mental Health Infant Service Coordinator $58,000 (with revenue) Health Environmental Health Specialist $89,000 Community Corrections Pretrial Officer $55,250 Community Corrections Off-duty Police Officer during drug testing $20,000 Parks and Recreation Vehicle replacement $200,000 e00025 9 3/3/2016 10 3 -Mar -16 1) Who We Are 2) Year -to -Year Overview 3) "Highlights and Future Focui,--. 4) Recap am DRAFT 000027 1 3 -Mar -16 06 P, Mo MARF, Treasurer Accounting Commissioner of the Revenue Circuit Court Clerk Information Systems Real EstateAssessmerrt li��, R�vililInternal Audit. License Inspection General District Court Purchasing Risk Management Magistrate Registrar M General Services Airport Document Services Facility Management Fleet Management Radio Shop I 0030215, DRAFT 2 'Highlights • Full partners with Schools — Reduced Schools workers' compensation payments by $1 million in FY2015 "Alternative fuel buses Financial and business services Future Focus • School construction procurement • Fueling stations • Environmental and occupational health and safety • Workload imDacts Highlights • Full partners with public safety Keeping vehicles on the road Communication lifeline Constant data access Future Focus • Increase in police officers • Courthouse/288 Fire Station • Radio system replacement 3 -Mar -16 DRAFT 3 I Q CII Highlights • Full partners in serving our citizens Harrowgate Fire Station North Courthouse Road library Galloway Place Facility overhauls Future Focus • Major maintenance — HVAC, roofing, electrical • Facility condition assessments • Social Services and Health Dept. facility • Enon fire training tower • Chesterfield Center for the Arts 3 -Mar -16 Ocook-i'lo DRAFT 4 Highlights • Full partners in serving our citizens — Clean audit opinions — Procurement savings of $64 million since 2012 Affordable Care Act requirements met,,/,, National and state certifications and awards - Accounting - Internal Audit - Purchasing - Environmental stewardship Future Focus , • Continued financial and regulatory excellence • Information security • Environmental and safety programs • Attract and retain qualified staff • Workload impacts Facilitv maintenance 3 -Mar -16 • Continued deferred maintenance increases total costs • -Equipment replacement funding" Technology improvements • Ever-changing, shifting technologies • Boost productivity and citizen services Workload pressures • Expanding requirements • Insufficient resources 000,043J. DRAFT 5 3 -Mar -16 Expanding partnerships with schools Expanding critical services for public safety -*,--,Boosting productivity 'with technology • Building and maintaining capital assets • Tackling increasing regulatory requirements DRAFT 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 9, 2016 Item Number: 8.A.1.a. Subject: Resolution Recognizing Captain John A. Murray, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested; Adoption of attached resolution. Summary of Information: Captain John A. Murray retired from the Fire and Emergency Medical Services Department on May 1, 2015, after providing 29 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief No Attachments: Yes F # GGI Clo-f]J�lj RECOGNIZING CAPTAIN JOHN A. MURRAY UPON HIS RETIREMENT WHEREAS, Captain John A. Murray retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on May 1, 2015; and WHEREAS, Captain Murray attended Recruit School #17 in April 1986, and has faithfully served the county for 29 years in various assignments, as a firefighter at the Bensley, Matoaca, Airport and Clover Hill Fire and EMS Stations; and WHEREAS, Captain Murray was promoted to Lieutenant in March 2001, and served as a company officer at the Dale Fire and EMS Station, mentoring a number of probationary firefighters, as well as experienced firefighters; and WHEREAS, Captain Murray was promoted to Captain in June 2008, and served as the station captain at the Winterpock, Phillips, and Courthouse Road Fire and EMS Stations; and WHEREAS, Captain Murray participated in the organization's safety culture workgroup, which developed the organization's safety principles; and WHEREAS, Captain Murray was selected as an advanced life-support field -training officer in July 2005, utilizing his knowledge, skills and experience to enhance the training of many new advanced life-support providers for the organization; and WHEREAS, Captain Murray was recognized with a number of awards throughout his career; an EMS Unit Citation and a EMS Lifesave Award for his advanced lifesaving actions for patients in full arrest, one in May 2001 and another in September 2001; a Unit Citation for extraordinary teamwork and efforts resulting in the rescue of two citizens from their vehicle after being trapped in flood waters in May 2003; and a Unit Citation for his exemplary teamwork and efforts in the rescue of a 13 - year -old trapped under a tree that had fallen into a home in September 2006; and WHEREAS, Captain Murray was assigned to the Emergency Medical Services Division in July 2013, where he was instrumental in the establishment and creation of the Mobile Integrated Healthcare/Community Paramedic initiative. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain John A. Murray, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 9, 2016 Item Number: 8.A.1.b. Subiect: Resolution Recognizing April 2016 as "Child Abuse Prevention Month" in Chesterfield County County Administrator's Comments: County Administrator: 0 Board Action Requested: Adoption of attached resolution. Summary of Information: Staff requests that the Chesterfield County Board of Supervisors recognize the month of April 2016 as "Child Abuse Prevention Month" in Chesterfield County, in recognition of the county's commitment to supporting safe and healthy families. This resolution will be presented by Sarah Snead at the Positive Parenting Coalition's Annual Positive Parenting Institute on March 23, 2016. Preparer: Debbie Burcham Title: Executive Director, Community Services Board Attachments: 0 Yes F-1No RECOGNIZING APRIL 2016 AS "CHILD ABUSE PREVENTION MONTH" IN CHESTERFIELD COUNTY WHEREAS, child abuse is a tragic problem, and finding solutions depends on involvement among people throughout the community; and WHEREAS, child maltreatment occurs when people find themselves in stressful situations, without community resources and without the ability to cope; and WHEREAS, effective child abuse prevention programs succeed through partnerships that include social service agencies, mental and physical healthcare providers, schools, religious and civic organizations, law enforcement agencies and the business community; and WHEREAS, community collaborations such as the Chesterfield -Colonial Heights Positive Parenting Coalition, whose mission is to educate, support and empower professionals to assist families in achieving their full potential, contribute to strengthened families and effective child abuse prevention; and WHEREAS, Greater Richmond Stop Child Abuse Now (SCAN) strengthened 50 families from the Chesterfield -Colonial Heights area through their Family Support Program in 2015; and WHEREAS, Chesterfield CASA provided advocacy to 187 abused and neglected children in Chesterfield -Colonial Heights in 2015; and WHEREAS, Chesterfield County Mental Health Prevention Services provided parent education classes to 311 parents in 2015; and WHEREAS, Chesterfield -Colonial Heights Families First provided parent education through home visitation to 100 families in 2015; and WHEREAS, Chesterfield County Police Department's Child Safety Officers taught lessons focused on personal safety to 26,441 K-5 students in Chesterfield County Public Schools; and WHEREAS, Chesterfield County Public Schools' Parent-Teacher Resource Center strengthened 966 parents, staff, and/or community agencies through consultation, the dissemination of resources and other information; and WHEREAS, parents have the most critical influence on their children's development and need community support and education in celebrating the jobs and negotiating the challenges of parenting. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the month of April 2016 as "Child Abuse Prevention Month" in Chesterfield County, and encourages all citizens to participate in appropriate programs and activities that help protect our community's children. 00003VIS tiro CHESTERFIELD COUNTY y BOARD OF SUPERVISORS Page 1 of 2 u: AGENDA 1749 . HG - Meeting Date: March 9, 2016 Item Number: 8.A.2.a. Subiect: Transfer of District Improvement Funds to the Chesterfield County School Board for Post -Prom Celebrations County Administrator's Comments: County Administrator: The Board is requested to transfer $1,100 from the Bermuda District Improvement Fund, $2,100 from the Clover Hill District Improvement Fund, $1,600 from the Dale District Improvement Fund, $1,600 from the Matoaca District Improvement Fund, and $1,100 from the Midlothian District Improvement Fund to the Chesterfield County School Board for drug- and alcohol -free post -prom celebrations, subject to the conditions described below. Summary of Information: All Supervisors have requested the Board to transfer funds from their respective District Improvement Funds to the Chesterfield County School Board for drug- and alcohol -free post -prom celebrations at various area high schools. The requested amounts from each fund are as follows: Bermuda: $1,000 for Thomas Dale High School, and $100 for the Appomattox Regional, Governor's School Total: $1,100 Preparer: Allan M. Carmody Title: Director, Budget and Management 0428:96036.1 Attachments: 0 Yes FINo CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Clover Hill: $1,000 for Monacan High School, $1,000 for Clover Hill High School, and $100 for Appomattox Regional Governor's School Total: $2,100 Dale: $1,000 for Meadowbrook High School, $500 for Matoaca High School, and $100 for Appomattox Regional Governor's School Total: $1,600 Matoaca: $1,000 for Cosby High School, $500 for Matoaca High School, and $100 for Appomattox Regional Governor's School Total: $1,600 Midlothian: $1,000 for Midlothian High School, and $100 for Appomattox Regional Governor's School Total: $1,100 A portion of this request is from the Appomattox Regional Governor's School, which is located in Petersburg and includes 129 Chesterfield County students. Since the Governor's School is a regional public school facility and is legally independent of the Chesterfield County School Board, the School Board will have to take action to authorize the transfer of the total $500 payment to the Governor's School. Accordingly, if the Board of Supervisors approves the transfer of the funds to the School Board, the money cannot be given to the Governor's School unless the School Board also takes public action to approve the transfer to the Governor's School. If the School Board does not approve the transfer, the $500 must be returned to the county. The remaining requests for funds originally came from each school's PISA or Prom Committee. The county is not legally authorized to transfer funds to these organizations or committees. The county is authorized to transfer funds to the School Board but only if the transfer is contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate school -funded post -prom activities. The school system must write checks directly to vendors who will be supplying goods or services to post -prom events and these goods and services must be purchased in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. z* -19 40 r r rr APPLICATION 1 ••l.. This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this fundine request? 2. if an organization is the applicant, what Is the nature and purpose of the organization? (Attach organization's most recent articles of Incorporation and/or bylaws to application.) 3. What is the amount of funding you are 4. Describe in detail the funding request and how the money, If approved, will be spent. Appomattox Regional Governor's School Darent,lTeacher/Student Association IM The PTSA organizes events throughout the school year, including post -prom events This money will be used to help purchase prizes and activities for a drug and alcohol free post -prom. See attached budget for details. S. Is any Chesterfield County Department involved In the project, event or program for which you are seeking funds? NO Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant Is an organization, answer the following Is the organization a corporation PTSA fundralsing will provide remiander of the funding. Funds wit be raised through ticket sales, sales of spirit item, auction, and parents donations No - corporation Is the organization non-profit? Yes - non-profit For Internal Use Date Received: District: i CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION' This application must be completed and signed before the County can consider a request for funding with District ImprovementFunds, Completing and signing this form does not mean that you will receive funding r or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions' may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? �` Tia 2. Ifan organization is the applicant, vrhat is the rhe 1 nature and purpose of the organization')tticc� td .:(Attach organization's most recent articles of ex C ytifViC'c, incorporation and/or bylaws to application.) ,hft V 4-e—arviei-I 5 4s t Ckc( t"Yi(i'tt,4Ta v) tho Mn 5. Is any Chesterfield County,Departm in the project, event or program for are seeking funds? Provide name of other department 7. If the applicant is an organization, answer the following Is the organization a corporation Drop-down - corporation tr) 0 Is the organization non-profit? Drop -Down`- non-profit ,4CS 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Drop -Down - tax-exempt I /,(f > 'S address phone S -fax - email Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or Name of Applicant vice-chairman. A-INk <> Title If signing on behalf of organization -printed name � v'V\ date 11STAMN mtt Date Received: io District: CW V.ft 00� ()"12 W CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) makina this funding reeuact? 2. if an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are Cosby High School PTSD - (Post Prom Committee) Working together to support & improve the educational experience for our student & educators. Such as our Post Prom Party, that provides a safe chaperoned environment for students to enjoyfun- filled activities with their friends after Prom. To provide financial assistance toward the rental 4. Describe in detail the funding request and how agreement of $4228. with XL Sports World, the money, if approved, will be spent. Midlothian, VA. This facility is used to accommodate various games & activities for the 700+ students that attend our Post Prom Event. S. Is any chesterfield County Department involved in the project, event or program for which you are seeking funds? Na Provide name of other department NIA 6. if this request for funding will not fully fund your activity or program, what other individual Parent donations and other PTSO fundraising or organization will provide the remainder of efforts. the fundine? 7. If the applicant is an organization, answer the following Is the organization a No - 000043 For Internal Use Date Received: r District: 06004 Is the organization non-profit? Yes - non-profit Is the organization tax-exempt? Yes - tax-exempt 8. Applicant information: Cosby High School PTSO Mailing Address Attn: Tonya Johnson, Post Prom Coordinator 14300 fox Club Parkway Midlothian, VA 23112 Telephone Number - address Fax Number E -Mail Address (804) 639-8340 - Cosby Office (804) 937-3700 - Coordinator's mobile - phone - fax tonya@my4johnsons.com - email Signature of the applicant — if you are signing on behalf of an organization you must be the Kimberly S. Donlon president, vice-president, chairman/director or Name of Applicant vice-chairman. President, Cosby PTSO — Title If signing on behalf of organization Kimberly s. Donlon -printed name 2/9/16 - date For Internal Use Date Received: r District: 06004 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Lorganization) making this funding request? Matoaca High School PTO 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeki 4. Describe in detail the funding request and how the money, if approved, will be spent. The mission of the MHS PTO is to: (a) Enhance the educational and social opportunities of the MHS students by involving parents/guardians and school personnel in a cooperative and sustained system of effective communications and activities, and by assisting in services to the school through support of the principal, academic staff and appropriate committees. (b) Sustain parental interest in school activities and serve as a liaison and communications forum for school personnel to function effectively in a working relationship with parents and other community members. (c) Provide teachers and administrators with opinions and viewpoints that will lead to a better analysis of the needs of the students and more relevant program planning. (d) Support the vision, mission, and core values of the Chesterfield County Public Schools $1,000.00 The funds will be used to help cover the expenses of activities (games, henna tattoos, photobooth and inflatables), prizes, food, rental equipment, janitorial fees and any costs for security required for the evening. We project based on previous events to spend $800.00 on Prizes; $500.00 on Food & Beverages; $500.00 for a Photobooth Rental; $300.00 for a Gaming Trailer, $400.00 for two Chesterfield County Police Officers to provide 00-00z: Security; $500.00 in Custodial Overtime Fees; $1,500.00 for Inflatables; and $500.00 for Henna Tattoos & Face Painting for a total of $5,000.00. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? NO Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the fundins? 7. If the applicant is an organization, answer the following Is the organization a corporation Is the organization non-profit? Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address We are seeking public donations to help us with the remaining amount needed. Yes - corporation Yes - non-profit Yes - tax-exempt 17700 Longhouse Lane Chesterfield, VA 23838 - address (804) 399-8123 - phone - fax mhsptotreasurer@gmoil.com - email Signature of the applicant — If you are signing on YC' n'? _. tY.tit behalf of an organization you must be the Stephanie Roberts president, vice-president, chairman/director or Name of Applicant vice-chairman. 00,06 Treasurer — Title If signing on behalf of organization Stephanie Roberts - printed name 1126116 - date For Internal Use Date Received: District: Form: Updated 2/7/2013 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Patrice Walters - Meadowbrook High PTSA organization) making this funding request? 2. If an organization is the applicant, what is the 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation Is the organization non-profit? Support Senior After Prom event with rent space, refreshments, and party favors No Meadowbrook High School PTSA Fundraising Initiatives Yes - corporation Yes - non-profit 4 Is the organization tax-exempt? I Yes - tax-exempt 8. Applicant information: Meadowbrook High School PTSA Mailing Address 4901 Cogbill Road Richmond, Virginia 23234 - address Telephone Number E -Mail Address 804-743-3675 - phone 804 -743 -3686 -fax mbkhigh.ptsa@gmail.com - email Signature of the applicant — If you are signing on behalf of an organization you must be the Patrice Walters president, vice-president, chairman/director or Name of Applicant vice-chairman. Corresponding Secretary for Meodowbrook High PTSA and Chair for After Prom —Title If signing on behalf of organization Patrice D. Walters -printed name 0211012016 - date For Internal Use Date Received: District: CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or jc(({'NrCc organization) making this funding request?i'G> 2. If an organization is the applicant, what is the 10 a %C p1 --Z) it (C nature and purpose of the organization? Q (C v1 -b) -Frep_ pomf r (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeking? f 0.00 4. Describe in detail the funding request and how 1 r 17/;Sr�-f the money, if approved, will be spent. 5. Is any Chesterfield County Department involved in the event or for project, program which you�fJ Drop -Down are seeking funds? Provide name of other department 6. If this request for funding will not fully fund Qom^ /0 F-0 Is I � your activity or program, what other individual re +')'f f%,t or organization will provide the remainder of S1 GQ -�, the funding? t -- r Mg M iC 16 ��Leri to 1,w 7. if the applicant is an organization, answer the following Is the organization a corporation Drop-down - corporation Is the organization non-profit? Drop -Down - non-profit y Is the organization tax-exempt? 8. Applicant information: Mailing Address M al) Pt &,i)twi TelephoneNumber Fax Number -3 '79 E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman. For Internal Use Date Received: :Lj ItCf District: Form: Updated 2/7/2013 Drop -Down - tax-exempt V03 address 9, S q7 faxi 4,_ -7 61 -email MiCVOP+ft) Gc�ryztjj,doly) Name of Applicant a,1W Title If signing on behalf of organ' a J n n e date EM1,11 District Improvement Fund Form Page 1 of 2 District Improvement Fund Form CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION its application must be completed and signed before the County can consider a request for funding with District iprovement Funds. Completing and signing this form does not mean that you will receive funding or that the County n legally consider your request. Virginia law places substantial restrictions on the authority of the County to give iblic funds, such as District Improvement Funds, to private persons or organizations and these restrictions may -eclude the County's Board of Supervisors from even considering your request. L. What is the name of the applicant (person or )rganization) making this funding request? Monacan High School PTSA L. If an organization is the applicant, what is the iature and purpose of the organization? kttach organization's most recent articles of corporation and/or bylaws to application.) To provide a safe, alcohol free, environment for Monacan High students after the prom. L. What is the amount of funding you are >eeking? $1,000 L. Describe in detail the funding request and iow the money, if approved, will be spent. funds will be used for the post prom party: facility rental and food expenses. L. Is any Chesterfield County Department nvolved in the project, event or program for Nhich you are seeking funds? Monacan High School Administrators rovide name of other department Monacan High School L. If this request for funding will not fully fund /our activity or program, what other individual )r organization will provide the remainder of :he funding? The Monacan High PTSA funds the balance through various fundraisers. L. If the applicant is an organization, answer the :ollowing 'JUVO�L2 https:Hdocs.google.com/document/d/Inh-ZZzO37zNd bvn2SumAbxW2WBCntDPg2CW... 2/11/2016 District Improvement Fund Form Page 2 of 2 the organization a corporation - corporation no the organization non-profit? - non-profit Yes the organization tax-exempt? - tax-exempt Yes L. Applicant information: Monacan High School Post Prom Chair - address lailing Address 11501 Smoketree Dr. North Chesterfield, Va 23236 Rlephone Number - phone 378-2480 3x Number - fax 378-2489 -Mail Address chriscaldwe1176@gmail.com iature of the applicant — If you are signing on ialf of an organization you must be the sident, vice-president, chairman/director or Name of Applicant !-chairman. Crystal Caldwell — Title If signing on behalf of organization Vice President Monacan PTSA -printed name Crystal Caldwell - date 2/2/16 For Internal Use Date Received: C 14A. 14t '(-A, District: Form: Updated 2/7/2013 Published by!acoo gLe Q�rnvq — RppoLtAbuse — Updated automatically every 5 minutes 0000'sa https://docs.google.com/document/d/Inh-ZZzO37zNd bvn2SumAi)xW2WBCntDPLy2CW... 2/11/2016 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Thomas Dale High School Parent Teacher Student organization) making this funding request? Association (PISA) 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are seeki 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? 7. If the applicant is an organization, answer the following The Thomas Dale High School PTSA is a local affiliatate of the National and Virginia Parent, Teacher Association (PTA) charged with engaging and empowering families and communities to advocate for all children. $1000.00 The TD PTSA After -Prom Celebration provides a fun, safe and substance free environment for students. Funds are used to provide entertainment and refreshments for the event. No The PISA regulalry hosts fundraising activities to support the After -Prom Celebration as well as other PISA sponsored events. Fundraisers this year include yard sales, talent show, and Haley Ford Drive 4 UR School. Is the organization a corporation I Yes -corporation S Is the organization non-profit? Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Yes - non-profit Yes - tax-exempt 3526 West Hundred Road, Chester VA 23831 - address 804.768.6245 - phone - fax teja.stokes@comcast.net - email Signature of the applicant — If you are signing on behalf of an organization you must be the Tejo S. Stokes (electronic signature) president, vice-president, chairman/director or Name of Applicant vice-chairman. President — Title If signing on behalf of organization Tejo S. Stokes - printed name 0210912016 - date For Internal Use Date Received: '94 11 1 1 (p District: �eAro-cuta, Form: Updated 2/7/2013 0 G () 0 �� S `c CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 aAGENDA Meeting Date: March 9, 2016 Item Number: 8.A.2.b. Subiect: Transfer a Total of $893 from the Dale District Improvement Funds to the School Board to Offset the Expenses of Falling Creek Elementary School to Paint Educational Information on Walls and Steps County Administrator's Comments: County Administrator: Board Action Requested: Transfer a total of $893 from the Dale District Improvement Funds to Offset the Expenses of Falling Creek Elementary School to Paint Educational Information on Walls and Steps. Summary of Information: Supervisor Holland has requested the Board transfer $893 from the Dale District Improvement Funds to the School Board to offset the expenses of the Falling Creek Elementary School to paint educational information on walls and steps. The funds will be used to cover expenses associated with painting educational information throughout school hallway and steps for the purpose of reinforcing math and science facts. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Alan M. Carmody Title: Director, Budget and Management 0428:96037.1 Attachments: Yes No o C) C). {0 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2. if an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) Falling Creek Elementary School Chesterfield County Public School Falling Creek Elementary School Chesterfield County Public Schools 3. What is the amount of funding you are seeking? I $1 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Provide name of other department 6. If this request for funding will not fully fund your activity or program, what other individual or organization will provide the remainder of the funding? Painting of educational information throughout school hallways and steps. For the purpose of reinforcing math and science facts. None N/A 300057 7. If the applicant is an organization, answer the following Is the organization a corporation - corporation Is the organization non-profit? - non-profit Is the organization tax-exempt? Yes - tax-exempt 8. Applicant information: 4800 Hopkins Road North Chesterfield VA Mailing Address 23234 - address 804 734-3630 - phone Telephone Number 804-275-9269 - fax Fax Number Pam—Johnson@ccpsnet.net - email E-Mail Address Signature of the applicant — if you are signing on behalf of an organization you must be the Pam . Johnson president, vice-president, chairman/director or Nam of A p icant vice-chairman. Principal — it If signing on behalf of orga ization _ -printed name QMalCt � � (76 2/12/16 -date CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 9, 2016 Item Number: 8.A.3. Subject: Authorization to Discontinue the GRTC Route 81 Express Route County Administrator's Comments: County Administrator: Board Action Request �[ The Board is requested to authorize the discontinuance of the GRTC 81 Express Route beginning July 1, 2016. Summary of Information: GRTC's Route 81 Express provides service between Chesterfield Plaza, located behind Chesterfield Towne Centre, and downtown Richmond. The route runs once in the morning and once in the evening. Since March 2015, the daily average number of people using the 81 Express has been eight. Due to low ridership, the monthly subsidy provided by the county for these riders is significantly higher than the Route 82 Express (Commonwealth 20 Express). Due to this low ridership and high associated cost of the 81 Express, staff is recommending the Board discontinue this route beginning July 1, 2016. Before this change can be made to the service, the public must be notified 45 days in advance to comply with federal requirements. GRTC will handle the notification process. Staff will work with Ridefinders to explore cost-effective alternatives for the riders. Preparer: Jesse W. Smith Attachments: El Yes Title: Director of Transportation ■ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Recommendation: Authorize staff to notify GRTC to discontinue the Route 81 Express service beginning July 1, 2016. District: Countywide 0000130 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 9, 2016 Item Number: 8.A.4. Subiect: Memoranda of Understanding with Strayer University, Centura College - North Chesterfield, Virginia College, ITT Technical Institute - Richmond, and ECPI University - Moorefield Campus County Administrator's Comments: County Administrator: Board Action Request Authorize the Chief of the Chesterfield County Police Department to sign and execute the attached Memoranda of Understanding with Strayer University, Centura College - North Chesterfield, Virginia College, ITT Technical Institute - Richmond, and ECPI University - Moorefield Campus. Summary of Information: The General Assembly amended Va. Code § 23-234, effective July 1, 2015, to require public and private institutions of higher education that do not have campus police forces to enter into and become a party to a memorandum of understanding with an adjacent local law-enforcement agency, requiring the local law-enforcement agency to make certain notifications when conducting an investigation that involves a felony criminal sexual assault that occurred on campus or on adjacent property. The attached Memoranda of Understanding set forth the procedures and practices required of Strayer University, Centura College - North Chesterfield, Virginia College, ITT Technical Institute - Richmond, ECPI University - Moorefield Campus and the Chesterfield County Police Department when any felony sexual assault occurs on one of the aforementioned college campuses, in or on a noncampus building or property, or on public property immediately adjacent to or on one of the aforementioned college campuses. These Memoranda of Understanding meet the statutory requirements imposed by Va. Code § 23-234, as amended. Preparer: Thierry Dupuis Title: Chief of Police Attachments: 0 Yes FINo # 600-3(6 . MEMORANDUM OF UNDERSTANDING BETWEEN CHESTERFIELD COUNTY POLICE DEPARTMENT AND Strayer University A. PURPOSE AND AUTHORITY The purpose of this Memorandum of Understanding ("Agreement") is to establish procedures and practices for when Chesterfield County Police Department ("CCPD") investigates any felony sexual assault incident occurring on Strayer University campus, in or on a non -campus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of Virginia. This Agreement shall not prevent the parties from entering into a similar agreement with any other local law- enforcement agency or public or private institution of higher education. This Agreement between Strayer University and CCPD is mandated by § 23-234(C) of the Code of Virginia. B. DURATION This Agreement shall remain in force and effect from the date it is executed below until one of the parties to this Agreement provides at least sixty days written notice to the other party terminating this Agreement. Any modifications to this Agreement shall be implemented only upon Written agreement of both parties. C. NOTIFICATION AND RESPONSE 1. In the event that CCPD conducts an investigation that involves a felony sexual assault as set forth in Article 7 (§ 18.2-61 of seq.) of Chapter 4 of Title 18.2 occurring on campus, in or on a non -campus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of Virginia, CCPD shall notify the local Commonwealth's Attorney of such investigation within 48 hours of beginning such investigation. 0o,{3 2. Nothing in this Agreement prevents Strayer University from notifying CCPD of any alleged act of sexual violence that may have been committed against a student attending Strayer University or of any alleged sexual assault that occurs on property owned or controlled by Strayer University when such notification is deemed appropriate 3. Strayer University agrees to cooperate with CCPD during the criminal investigation of an alleged sexual assault that occurs on the Strayer University campus, in or on a non -campus building or property, or on public property, as those terms are defined in § 23-234(D). When necessary to safeguard the criminal investigation, Strayer University will suspend its internal investigation for a reasonable amount of time and will regularly confer with Strayer University on the status of the criminal investigation. Nothing in this Agreement shall prevent Strayer Universityfrom fulfilling its obligations under federal and state law. D. COSTS, LIABILITY, DISCIPLINE Each party agrees that they will be responsible for any personnel costs for their agents and employees related to any such investigation or assistance. The parties further agree that each party shall be solely responsible for any complaints or liabilities arising from the actions or omissions of their employees or agents and each party shall be responsible for any discipline of the party's own employees. E. REPORTS Strayer University agrees that CCPD shall utilize CCPD forms and reports to document its investigation and any assistance provided. 2 GG00-62 F. AGREEMENT TO CONTINUE Each party agrees to abide by these procedures until this Agreement is terminated or modified by agreement of the parties. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives this g41—day of February 2016. Strayer niversity ! BY C een Kos k, [title] .ZE4v1Cl,� J � CHESTERFIELD COUNTY BY Thierry G. Dupuis, Chief of Police 3 GG 4 S, I MEMORANDUM OF UNDERSTANDING BETWEEN CHESTERFIELD COUNTY POLICE DEPARTMENT AND Centura College — North Chesterfield A. PURPOSE AND AUTHORITY The purpose of this Memorandum of Understanding ("Agreement") is to establish procedures and practices for when Chesterfield County Police Department ("CCPD") investigates any felony sexual assault incident occurring on Centura College — North Chesterfield campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of Virginia. This Agreement shall not prevent the parties from entering into a similar agreement with any other local law-enforcement agency or public or private institution of higher education. This Agreement between Centura College — North Chesterfield and CCPD is mandated by § 23-234(C) of the Code of Virginia. Bill ;-TTAN0910 This Agreement shall remain in force and effect from the date it is executed below until one of the parties to this Agreement provides at least sixty days written notice to the other party terminating this Agreement. Any modifications to this Agreement shall be implemented only upon written agreement of both parties. C. NOTIFICATION AND RESPONSE 1. In the event that CCPD conducts an investigation that involves a felony sexual assault as set forth in Article 7 (§ 18.2-61 et seq.) of Chapter 4 of Title 18.2 occurring on campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of 1 Virginia, CCPD shall notify the local Commonwealth's Attorney of such investigation within 48 hours of beginning such investigation. 2. Nothing in this Agreement prevents Centura College — North Chesterfield from notifying CCPD of any alleged act of sexual violence that may have been committed against a student attending Centura College — North Chesterfield or of any alleged sexual assault that occurs on property owned or controlled by Centura College - North Chesterfield when such notification is deemed appropriate. 3. Centura College - North Chesterfield agrees to cooperate with CCPD during the criminal investigation of an alleged sexual assault that occurs on the Centura College - North Chesterfield campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23- 234(D). When necessary to safeguard the criminal investigation, Centura College - North Chesterfield will suspend its internal investigation for a reasonable amount of time and will regularly confer with Centura College - North Chesterfield on the status of the criminal investigation. Nothing in this Agreement shall prevent Centura College - North Chesterfield from fulfilling its obligations under federal and state law. D. COSTS, LIABILITY, DISCIPLINE Each party agrees that they will be responsible for any personnel costs for their agents and employees related to any such investigation or assistance. The parties further agree that each party shall be solely responsible for any complaints or liabilities arising from the actions or omissions of their employees or agents and each party shall be responsible for any discipline of the party's own employees. 2 000069 E. REPORTS Centura College - North Chesterfield agrees that CCPD shall utilize CCPD forms and reports to document its investigation and any assistance provided. F. AGREEMENT TO CONTINUE Each party agrees to abide by these procedures until this Agreement is terminated or modified by agreement of the parties. IN WITNESS WHEREOF, the parties hav .used this pikgreement to be executed by their duly authorized representatives this day of104m)QeV 12016. Centura College - North Chesterfield `� Li�i� r;v,je Pre - CHESTERFIELD COUNTY POLICE DEPARTMENT BY Thierry G. Dupuis, Chief of Police 3 MEMORANDUM OF UNDERSTANDING BETWEEN CHESTERFIELD COUNTY POLICE DEPARTMENT W119] Virginia College A. PURPOSE AND AUTHORITY The purpose of this Memorandum of Understanding ("Agreement") is to establish procedures and practices for when Chesterfield County Police Department ("CCPD") investigates any felony sexual assault incident occurring on Virginia College campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of Virginia. This Agreement shall not prevent the parties from entering into a similar agreement with any other local law- enforcement agency or public or private institution of higher education. This Agreement between Virginia College and CCPD is mandated by § 23-234(C) of the Code of Virginia. This Agreement shall remain in force and effect from the date it is executed below until one of the parties to this Agreement provides at least sixty days written notice to the other party terminating this Agreement. Any modifications to this Agreement shall be implemented only upon written agreement of both parties. C. NOTIFICATION AND RESPONSE 1. In the event that CCPD conducts an investigation that involves a felony sexual assault as set forth in Article 7 (§ 18.2-61 et seq.) of Chapter 4 of Title 18.2 occurring on campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of Virginia, CCPD shall notify the local Commonwealth's Attorney of such investigation within 48 hours of beginning such investigation. 2. Nothing in this Agreement prevents Virginia College from notifying CCPD of any alleged act of sexual violence that may have been committed against a student attending Virginia College or of any alleged sexual assault that occurs on property owned or controlled by Virginia College when such notification is deemed appropriate 3. Virginia College agrees to cooperate with CCPD during the criminal investigation of an alleged sexual assault that occurs on the Virginia College campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D). When necessary to safeguard the criminal investigation, Virginia College will suspend its internal investigation for a reasonable amount of time and will regularly confer with Virginia College on the status of the criminal investigation. Nothing in this Agreement shall prevent Virginia College from fulfilling its obligations under federal and state law. D. COSTS, LIABILITY, DISCIPLINE Each party agrees that they will be responsible for any personnel costs for their agents and employees related to any such investigation or assistance. The parties further agree that each party shall be solely responsible for any complaints or liabilities arising from the actions or omissions of their employees or agents and each party shall be responsible for any discipline of the party's own employees. F:flnmffsv.�.� Virginia College agrees that CCPD shall utilize CCPD forms and reports to document its investigation and any assistance provided. F. AGREEMENT TO CONTINUE Each party agrees to abide by these procedures until this Agreement is terminated or modified by agreement of the parties. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives this of day of^ 2015. A - Virgin i ollege I ege President or designee CHESTERFIELD COUNTY POLICE DEPARTMENT ma Thierry G. Dupuis, Chief of Police OGG-0 MEMORANDUM OF UNDERSTANDING C=3_41"A441T CHESTERFIELD COUNTY POLICE DEPARTMENT AND ITT Technical Institute -Richmond A. PURPOSE AND AUTHORITY The purpose of this Memorandum of Understanding ("Agreement") is to establish procedures and practices for when Chesterfield County Police Department ("CCPD") investigates any felony sexual assault incident occurring on ITT Technical Institute - Richmond campus, in or on a non -campus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of Virginia. This Agreement shall not prevent the parties from entering into a similar agreement with any other local law- enforcement agency or public or private institution of higher education. This Agreement between ITT Technical Institute -Richmond and CCPD is mandated by § 23-234(C) of the Code of Virginia. B. DURATION This Agreement shall remain in force and effect from the date it is executed below until one of the parties to this Agreement provides at least sixty days written notice to the other party terminating this Agreement. Any modifications to this Agreement shall be implemented only upon written agreement of both parties. C. NOTIFICATION AND RESPONSE 1. In the event that CCPD conducts an investigation that involves a felony sexual assault as set forth in Article 7 (§ 18.2-61 et seq.) of Chapter 4 of Title 18.2 occurring on campus, in or on a non -campus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of Virginia, CCPD shall notify the local Commonwealth's Attorney of such investigation within 48 hours of beginning such investigation. 2. Nothing in this Agreement prevents ITT Technical Institute -Richmond from notifying CCPD of any alleged act of sexual violence that may have been committed against a student attending ITT Technical Institute -Richmond or of any alleged sexual assault that GGI 1113 1 occurs on property owned or controlled by ITT Technical Institute -Richmond when such notification is deemed appropriate 3. ITT Technical Institute -Richmond agrees to cooperate with CCPD during the criminal investigation of an alleged sexual assault that occurs on the ITT Technical Institute - Richmond campus, in or on a non -campus building or property, or on public property, as those terms are defined in § 23-234(D). When necessary to safeguard the criminal investigation, ITT Technical Institute -Richmond will suspend its internal investigation for a reasonable amount of time and will regularly confer with ITT Technical Institute - Richmond on the status of the criminal investigation. Nothing in this Agreement shall prevent ITT Technical Institute -Richmond from fulfilling its obligations under federal and state law. D. COSTS, LIABILITY, DISCIPLINE Each party agrees that they will be responsible for any personnel costs for their agents and employees related to any such investigation or assistance. The parties further agree that each party shall be solely responsible for any complaints or liabilities arising from the actions or omissions of their employees or agents and each party shall be responsible for any discipline of the party's own employees. ANNEIVAMOINO ITT Technical Institute -Richmond agrees that CCPD shall utilize CCPD forms and reports to document its investigation and any assistance provided. F. AGREEMENT TO CONTINUE Each party agrees to abide by these procedures until this Agreement is terminated or modified by agreement of the parties. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives this if_" day of 0etcr be,e , 2015. ITT Technical Institute -Richmond CHESTERFIELD COUNTY POLICE DEPARTMENT BY b4 4 f � f 4", BY College President v esignee Thierry G. Dupuis, Chief of Police CI(DOG'J 3 MEMORANDUM OF UNDERSTANDING BETWEEN CHESTERFIELD COUNTY POLICE DEPARTMENT UN -91 ECPI University, Moorefield Campus A. PURPOSE AND AUTHORITY The purpose of this Memorandum of Understanding ("Agreement') is to establish procedures and practices for when Chesterfield County Police Department ("CCPD") investigates any felony sexual assault incident occurring on ECPi University campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of Virginia. This Agreement shall not prevent the parties from entering into a similar agreement with any other local law- enforcement agency or public or private institution of higher education. This Agreement between ECPI University and CCPD is mandated by § 23-234(C) of the Code of Virginia. This Agreement shall remain in force and effect from the date it is executed below until one of the parties to this Agreement provides at least sixty days written notice to the other party terminating this Agreement. Any modifications to this Agreement shall be implemented only upon written agreement of both parties. C. NOTIFICATION AND RESPONSE 1. In the event that CCPD conducts an investigation that involves a felony sexual assault as set forth in Article 7 (§ 18.2-61 et seq.) of Chapter 4 of Title 18.2 occurring on campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D) of the Code of Virginia, CCPD shall notify the local Commonwealth's Attorney of such investigation within 48 hours of beginning such investigation. 2. Nothing in this Agreement prevents ECPI Universityfrom notifying CCPD of any alleged act of sexual violence that may have been committed against a student QOCZ4137-11 A attending ECPI University or of any alleged sexual assault that occurs on property owned or controlled by ECP/ University when such notification is deemed appropriate 3. ECPI University agrees to cooperate with CCPD during the criminal investigation of an alleged sexual assault that occurs on the ECPI University campus, in or on a noncampus building or property, or on public property, as those terms are defined in § 23-234(D). When necessary to safeguard the criminal investigation, ECPI University will suspend its internal investigation for a reasonable amount of time and will regularly confer with ECPI University on the status of the criminal investigation. Nothing in this Agreement shall prevent ECPI University from fulfilling its obligations under federal and state law. D. COSTS, LIABILITY, DISCIPLINE Each party agrees that they will be responsible for any personnel costs for their agents and employees related to any such investigation or assistance. The parties further agree that each party shall be solely responsible for any complaints or liabilities arising from the actions or omissions of their employees or agents and each party shall be responsible for any discipline of the party's own employees. E. REPORTS ECPI University agrees that CCPD shall utilize CCPD forms and reports to document its investigation and any assistance provided. F. AGREEMENT TO CONTINUE Each party agrees to abide by these procedures until this Agreement is terminated or modified by agreement of the parties. IN WITNESS WHEREOF, the parties have caused this Agreement to a executed by their duly authorized representatives this �— day of`�f2015. ECP/ University College President or de-sijnee___J CHESTERFIELD COUNTY Al Thierry G. Dupuis, Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS 1749 AGENDA �$GTN� Page 1 of 2 Meeting Date: March 9, 2016 Item Number: 8.A.5. Subject: Expansion of the Membership of the Chesterfield Capital Construction Goals and Accountability Committee to Include the School System's Chief Operating Officer County Administrator's Comments: County Administrator: Board Action Requested: Expand the membership of the Chesterfield Capital Construction Goals and Accountability Committee to include the school system's chief operating officer Summary of Information: On January 14, 2015, the Board of Supervisors voted unanimously to create the Chesterfield Capital Construction Goals and Accountability Committee, and further discussed the role of the committee at the Board's January 28 meeting. The membership of the committee was established by the Board as follows: Two Board of Supervisors members, Two School Board members, The Director of the County's Budget and Management Department, The Assistant Superintendent for Budget and Finance for Schools, A member of the County's Citizens Budget Advisory Committee, A member of Schools' Citizens Budget Advisory Committee, One Planning Commission member Preparer: Jeffrey L. Mincks Title: County Attorney Attachments: Flyes 0 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Subsequently, in March of 2015 the Board expanded the membership of the committee to include an architect and a member of the Chesterfield County Chamber of Commerce. The Chairman is currently proposing to add the school system's chief operating officer as a member of the committee. Since the current membership of the committee was established by the Board, Board approval is required to expand the membership. 11,GGO'"o"7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 9, 2016 Item Number: 8.A.6. Subiect: Initiate an Application for Rezoning from Community Business (C-3) and Residential (R-7) to Residential (R-12) with Conditional Use Planned Development to Permit Building Setback Exceptions on Property Known as 15307 Hanover Street County Administrator's Comments: County Administrator: Initiate an application for rezoning to permit an existing single-family dwelling at a reduced front yard setback and allow for setback exceptions for a proposed detached structure (carport) on a 0.32 acre parcel identified as Tax ID 828-641-7797, appoint Kirkland Turner, Director of Planning, as the agent for the Board of Supervisors for the purpose of this application and waive disclosure. Summary of Information: Mrs. Jaeckle is requesting the Board initiate an application to rezone property to Residential (R-12) with conditional use planned development (CUPD) to permit building setback exceptions for both the existing dwelling and a proposed detached carport. The existing dwelling was built in 1970. In 1972, as a result of a county -wide rezoning, approximately fifty (50) feet of the northern portion of the property was rezoned to Community Business (C-2). (Attachment 1) As a result, the northern part of the dwelling is now located within a C-2 District and is considered a non -conforming use, preventing residential additions or improvements in this C-2 portion of the property. Rezoning this parcel to R-12 would result in the dwelling being conforming as to use. The CUPD, in part, would allow the retention of the original R-7 building setback requirements on the property, with a reduction in the front yard setback to twenty (20) feet to accommodate the existing dwelling. (Attachment 2) Preparer: Kirkland A. Turner Title: Director of Planninq Attachments: Yes1:1No C G o t p8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued) Additionally, the CUPD would accommodate the proposed construction of a detached accessory building (carport) contiguous to the northern property boundary and in tandem with the front line of the dwelling, necessitating front and side setback exceptions. (Attachment 3) The subject property fronts the east line of Hanover Street, south of Point of Rocks Road, and is Lot 4 in Chesterfield Manor subdivision. CG01I'9 W O I NOt O'l I;ease t Yy s G q At'. 1 � 0 .4 l.q $ N co U °" 4 C ' dd lAttachment- fil 0G (91 Property owner's Concept Plan for proposed carport Concrete barrier Wall- 24*deep, 4' wide, 6* above ground 0 9� * 010 - 0 rill - m 141 a •• m� 24.5 feet wide 0h V zs gravel drive 114 feet C-3 R-7 6 foot tall white vinyl i privacy fence around i back yard (No access to rear of house except through a locked L. double gate with 2 dogs in back yard) n Locked Gate ■ ■ ■ ■ House - :15307 Hanover St. -1 Access door to f rant of house ■ 20 feet from road ■ ■ ■ LO I Attachment -3] GOG'08z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 9, 2016 Item Number: 8.A.7. Subiect: State Roads Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of a resolution for the referenced state roads acceptance. Summary of Information: Matoaca District: Wynstone Park at Magnolia Green Section 1 Preparer: Scott B. Smedley Attachments: Yes No Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Wynstone Park at Magnolia Green Section I DISTRICT Matoaca MEE"nNG GATE: March 9, 2016 ROADS FOR CON SIDERAMON: Memorial Tournament Drive Wethered Ridge Wynstone Park Lane Vinca Court RM-Tr-rall Prodmd Ep CtmieffWd Courtj G3 ` G 3 S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Meeting Date: March 9, 2016 Item Number: s.A.s. Subject: Award a Contract to Guernsey Tingle Architects for Architectural Services to Provide a Programming Study for the New Animal Services Facility County Administrator's Comments: County Administrator: Board Action Requeste Authorize the Purchasing Director to execute an architectural contract with Guernsey Tingle Architects to provide a programming study for the new Animal Services facility in the amount of $54,300. Summary of Information: The existing Animal Services facility was originally constructed in 1975 and modified in 1996. In 2014 and 2015, several major floor and kennel repairs were completed in order to comply with state veterinary requirements. These improvements allow Animal Services to continue operating, but the aging systems (electrical, plumbing and HVAC) continue to deteriorate, making this facility expensive to maintain and operate. Also, the number of animals housed in the shelter on regular basis exceeds the facility's current capacity. Preparer: Robert C. Key Title: Director of General Services Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA A programming study will evaluate options for the future delivery of these services. The goal is to plan for a safe, healthy and inviting facility that will improve the overall service delivery for our residents. This new facility will also include durable materials and building systems to support low maintenance costs and efficient building operations. The results of the study will be presented for consideration and direction on moving forward with a new Animal Services facility. Existing funds in an Animal Control Shelter Study key (appropriated with the adoption of the FY2014 and FY2015 budgets) are sufficient to cover the costs of this study. Out of seven (7) proposals received, the RFP evaluation committee selected Guernsey Tingle Architects based on their experience and qualifications. 0 0100 IS rb CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 9, 2016 Item Number: 8.A.9. Subject: Acceptance of Chesapeake Bay Nutrient Credits Acquisition Agreement Between Falling Springs, LLC, and Chesterfield County County Administrator's Comments: County Administrator: Board Action Request �;_ Authorize the Purchasing Director to accept the Chesapeake Bay Nutrient Credits Acquisition Agreement with Falling Springs, LLC, and to authorize the Purchasing Director to execute the Nutrient Purchase Agreement. Summary of Information: The Smith -Wagner Building site is subject to the general Virginia Pollution Discharge Elimination System (VPDES) watershed permit regulation for total nitrogen and total phosphorus discharge and nutrient trading in the Chesapeake Bay watershed in Virginia issued by the Virginia Department of Environmental Quality (DEQ). Compliance with nitrogen allocations and phosphorus allocations as required by the watershed general permit may be achieved by multiple compliance methods including acquisition of nitrogen credits or phosphorus credits from another permitted facility. Nutrient trading is a strategy established by the Chesapeake Bay Commission for meeting nutrient -related water quality goals. Through purchasing nutrient credits, the Trading Advisory Council is in the position to assure accuracy and applicability of achieving environmental goals while in many cases providing a more cost-effective solution to the owner. Preparer: Robert C. Key Title: Director of General Services Preparer: Allan M. Carmody Attachments: 1:1 Yes Title: Director of Budget and Management 0 No # o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA During the site plan design staff closely evaluated options to include structural stormwater management facilities on the site versus the purchase of nutrient credits. Due to the very small project site combined with complex Environmental requirements, the purchase of 3.45 credits in amount of $41,227.50 was determined to be the most economical way to fulfill our requirements. Funding for the requirements of the VPDES watershed permit was anticipated in the development of the project budget. The project budget has sufficient funds to cover this expense. C"CGOSS r = oU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 �G AGENDA Meeting Date: March 9, 2016 Item Number: 8.A.10. Subiect: Approval of Revised Water Contract for Lake Margaret Section 1, Contract Number 14-0023 County Administrator's Comments: County Administrator: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This Project includes the installation of 2,155 linear feet ± of oversized 16 inch water line. The Developer is required to have a 12 inch water line to serve the development. Staff has requested that the water line be oversized to comply with the 2013 Water and Wastewater Facilities Plan to provide capacity for future development in the surrounding area. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Lakewood Investments, LLC Contractor: Castle Equipment Corporation Location: 8201 Woodpecker Road Contract Amount: Estimated Developer Cost for Water .......................$ 319,120.20 Estimated County Refund Cost for Water Oversizing ........$ 57,717.90 Estimated Total for Water ................................$ 376,838.10 District: Matoaca Preparer: George B. Hayes, P.E. Title: Director of Utilities Attachments: Yes F No s VINCINITY SKETCH Lake Margaret Section 1 County Project # 14-0023 X� A z� "e To T7, t PROPOSED LAKE MARGARET SUBDI VISION 10 —F-7 7— -0000/0"",,� ".."0'0000,01,10,01 PROPOSED OVERS IZE D 16 -INCH WATERLINE COUNTY PROJECT # 14_00 2 3 z/ > N Chesterfield County Department of Utilities RAL 2/23/2016 1 inch = 700 f -et (,, 0 ,,r) 3 y CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ...-1 AGENDA Meeting Date: March 9, 2016 Item Number: 8.A.11. Subiect: Approval of Water and Sewer Contract for South Chester Forest Subdivision, Contract Number 15-0145 County Administrator's Comments: County Administrator: Board Action RequesteW Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This Project includes the installation of 900 linear feet of 6 and 8 inch waterline, 975 linear feet of 8 inch wastewater line and 783 linear feet of oversized 24 inch wastewater line. The Developer is required to have an 8 inch wastewater line to serve the development. Staff has requested that the wastewater line be oversized to provide capacity for future development in the surrounding area. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: South Chester Development Company, LLC Contractor: R. J. Smith Construction Inc. Location: 12801 South Chester Road Contract Amount: Estimated Developer Cost for Water .......................$ 68,037.00 Estimated County Refund Cost for Wastewater Oversizing ...$ 47,763.00 Estimated Developer Cost for Wastewater ..................$ 130,888.73 Estimated Total for Water and Wastewater .................$ 246,688.73 District: Bermuda Preparer: George B. Hayes, P.E. Title: Director of Utilities Attachments: Yes � No # C � VICINITY SKETCH South Chester Forest County Project # 15-0145 4311 �--7-4 12T�__" 12621 4'. 12621 4311 12612 4300 4336 4- 13M 4223 4321 UBDMAT �IO 12. 1121 4307 SII n�I4331 - 12704 I 12733 4M 11711 12712 4 4340 340 1271 ASHTON CRE APARMENTS 127CO -000c 12723 12121 4201 1 4.9 ---l' 224 4349 12720 12725 PROPOSED SOUTH CHESTER FOREST SUBDITIVION 1271, 12800 12601 12601 - ------- ------------- 12805 2A 0- 'm X23 4112 7 12900 1ZO6 PROPOSED OVERSIZED 4111 12M1 12MO 24 -INCH WASTEWATER LINE "moo HILLS COUNTY PROJECT# 16-0146 410 n Tq 23 12901 12 12-25 4107 12914 12918 41 C5 12920 12917 41 12.924 13035 `G /// 1. , 12926 12923 12926 T7 d6 g, HZQD �VAME 12929-' 12V301, f � N ChesterField County Department of Utilities E RAL 2/23/2016 1 Inch = 300 fe-t CHESTERFIELD COUNTY U BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 9, 2016 Item Number: 8.A.12.a. Subiect: Request Permission for a Proposed Privacy Fence to Encroach Within an Eight - Foot Easement Across Lot 22, Reed's Hill, Section B County Administrator's Comments: County Administrator: 0 �F Board Action Request Grant Thomas M. Bryan and Kathryn N. Bryan permission for a proposed privacy fence to encroach within an 81 easement across Lot 22, Reed's Hill, Section B; subject to the execution of a license agreement. Summary of Information: Thomas M. Bryan and Kathryn N. Bryan have requested permission for a proposed privacy fence to encroach within an 81 easement across Lot 22, Reed's Hill, Section B. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Midlothian Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager ❑ No # VICINITY SKETCH Request penuission for a Proposed Privacy Fence to Encroach within an Eight -Foot Easement Across Lot 22, Reed's Hill, Section B Piss 1) S LAN 0 'A C HE [REQUEST PERMISSION FOR A FENCE All DY < 0 < < Chesterfield County Department of Utilities I Mon - 416-67,%et 01C� G, 4) 9 4 b w 1 cn = t N Z 1 NO Q z CL 94 W Q, LL 0 *a u x N / j ftt fri ti 5 x� /6Z' ti if t p m n m N N f tt S N O 00 ( rMno f(1;N 4:7 f f CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 R.rAGENDA Meeting Date: March 9, 2016 Item Number: 8.A.12.b. Subiect: Request Permission for a Proposed Fence, Carport and Paved Driveway to Encroach Within a Sixteen -Foot Easement Across Lot 22, Block B, Reams Run, Section B County Administrator's Comments: County Administrator: Grant William D. Evans permission for a proposed fence, carport and paved driveway to encroach within a 16, easement across Lot 22, Block B, Reams Run, Section B; subject to the execution of a license agreement. Summary of Information: William D. Evans has requested permission for a proposed fence, carport and paved driveway to encroach within a 161 easement across Lot 22, Block B, Reams Run, Section B. A variance to the rear lot setback (16AN0133) has been obtained. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes No # VICINITY SKETCH Request permission for a Proposed Fence, Carport and Paved Driveway to Encroach within a Sixteen -Foot Easement Across Lot 22, Block B, Reams Run, Section B 9 1% Chesterfield County Department of Utilities as 1 fth - 416,.67 leel mea 11MIJ11110gyna— "lregm FA 2 912 01 MAI I BJW—q PIN — N CURVE TABLE CURVE RADIUS I DELTA ITANGENT1 LENGTH I CHORD DIRECTION I CHORD C1 156.571 llf43'32" 20.231 40.241 N09*10'2,CEI 40-13 a,5414!* 22.471 C2 2&001 8 �2" 36.611 33.43 S43*45 47W CS 916.131 1 28-281 0 56-541 N83U'49*E 1 .56-53 LINE TABLE LINE LENGTH I BEARING L11 5.331 NO1*4WAn*F1 '49abh'- NORTH U Sf Of Rood encroachment n7- 0,,Swood C3 William D. Evans ti 101 Wenatchee Road DB. 9393 PG. 441 Encroachment PIN: 7487028595 Detail 13.28' 00 OD z b 0,4 or 2 Story (Existing) J X -FENCE Conc. LICENSE AREA Now Carport 22, N88*55' 43' 16' Easement \\-PAVE DRIVEWAY CARPORT LICENS LICENSE AREA Lot 21 Plot Showing the Proposed Improvements to 0 Reams Run Section 8 Lot 228 u CARL EDVARD DUNcM License No. M 101 Wenatchee Road t C Duriom AssockUt. bm 11/17/15 E* W William Evans PON ft** %A".039 180421 398-9240 Cloverhill District 5"= F4a.x& 804) Su Aw- 11 17(js IN 'a Chesterfield County C _", VM a,,�.- CED kxm Nix: 15-132 -1 e CHESTERFIELD COUNTY h _ BOARD OF SUPERVISORS Page 1 of 1 3¢ AGENDA Meeting Date: March 9, 2016 Item Number: 8.A.13. Subject: Request to Quitclaim a Portion of a Sixteen -Foot Water Easement Across the Property of MFB Chesterfield, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of MFB Chesterfield, LLC. Summary of Information: MFB Chesterfield, LLC has requested the vacation of a portion of a 16' water easement across its property as shown on the attach plat. A new easement will be dedicated. This request has been reviewed by the Utilities Department. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Propertyger Attachments:Yes No 'VICINITY SKETCH Request to Quitclaim a Portion of a Sixteen -Foot Water Easement Across the Property of MFR Chesterfield, LLC IRD, tier ............ L4 CAMSE Mat tiMOR 9yG6LF-WOO() D ERA t Portion of a 16'Water Easement to be Quitclaimed ......... .. (D 0 z %q'X L N P44 ChestErU_-Id County Deportment of Utilkies VIP I Mch - 666.5z IL 0 0 (6L£-tLs 70t3y •ZO!'0Z !r/d 'lOS-dNS} N 4b $ dg• (3X02 Yznos) © OZ° -091 0 +n OSA 21t�" ° r°adzt°cn) ? 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Subiect: Grant an Extension to the Planning Commission for Review of the Proposed Complete Roads Policy County Administrator's Comments: County Administrator: : 1/ Board Action Requested: Grant an extension to the Planning Commission Complete Roads Policy and direct the Commission status no later than September 28, 2016. Summary of Information: for review of the proposed to provide an update of its At the Board's December 16, 2015 meeting, the Board referred the proposed Complete Roads Policy to the Planning Commission to review and provide a recommendation in 90 days. Staff, as part of the 2016 work plan for Comprehensive Plan implementation, has identified that a team will begin work on reviewing the Planning Commission Sidewalk Policy in March. These two projects have substantial overlap. Staff recommended to the Commission that they request an extension on the Complete Roads Policy to permit it to be worked in coordination with the Sidewalk Policy. At their February 16th meeting, the Planning Commission unanimously voted to request that the board extend the time limit to review the Complete Roads Policy and direct the Commission to provide an update on the status of the project in six months, which would cause the update to be provided to the Board at its September 28, 2016 meeting. Preparer: David J. Pritchard Title: Special Projects Manager Attachments: F]Yes No 4 10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: March 9, 2016 Item Number: 9.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Rec The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 05-0259 Project Name: Rivers Trace Section J Location: 12025 Haggis Trail Developer: Foxfield Construction Incorporated Contractor: Landfall Economic Renewal LLC Contract Amount: Water Improvements - District: Matoaca Preparer: Michael A. Nannery, P. E. Attachments: Yes No $ 14,700.00 Title: Assistant Director of Utilities # occ-5- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 08-0229 Project Name: Cambria Cove, Section 3 Location: 15700 Genito Road Developer: Thacker Genito, LLC Contractor: RDS Utilities, LC Contract Amount: Water Improvements - $ 140,796.00 Waste Water Improvements - $ 189,463.50 District: 3. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: Matoaca 08-0323 Colony Pointe Section 2 10300 Family Lane Browns Bluff, LLC RDS Utilities, LC Water Improvements - Wastewater Improvements - Clover Hill $ 150,245.00 $ 177,309.00 C'u-,104 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 t AGENDA F�gGIp1A.;- Meeting Date: March 9, 2016 Item Number: 9.B. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: 0' Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Stegmaier Attachments: 0 Yes Title: County Administrator ❑ No 9 CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances 3/9/2016 % of General Fund Fiscal Year Budgeted Expenditures 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1% 2015 $57,248,000 8.1% 2016 $58,668,400 8.1% CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 3/9/2016 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 3/27/2015 Return funds from completed projects 20,865 7,315,062 4/7/2015 Return funds from completed projects 18,333 7,333,395 5/29/2015 Return funds from completed projects 523 7,333,918 6/10/2015 Return funds from completed projects 4,573 7,338,491 6/30/2015 Return funds from completed projects 10,359 7,348,850 FOR FISCAL YEAR 2016 BEGINNING JULY 1, 2015 4/15/2015 FY2016 Budget Addition 24,488,500 31,837,350 4/15/2015 FY2016 Capital Projects (23,886,000) 7,951,350 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS 3/9/2016 District Maximum Carry Over from Prior Years FY2015 Appropriation Funds Used Year to Date Items on 3/9 Agenda Balance Pending Board Approval Bermuda $32,053 $33,500 $13,930 $1,100 $50,523 Clover Hill 34,003 33,500 7,043 2,100 58,360 Dale 37,500 33,500 3,140 2,493 65,367 Matoaca 26,913 33,500 7,462 160 52,791 Midlothian 37,500 33,500 10,140 1,100 59,760 County Wide 0 0 0 0 0 G7 `C ..0 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Prepared by Accounting Department February 29, 2016 Outstanding Date Original Date Balance Began Description Amount Ends 2/29/2016 04/99 Public Facility Lease — Juvenile Courts Project $ 16,100,000 01/20 $ 3,255,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 310,000 10/04 Cloverleaf Mall Redevelopment Project** 16,596,199 10/20 7,484,947 12/04 Energy Improvements at County Facilities 1,519,567 12/17 346,145 05/05 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 940,000 05/06 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 3,520,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 12,885,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 18,065,000 9/14 Dell Financial Services - Middle School Chromebooks 4,146,000 01/17 1,247,748 8/15 Dell Financial Services - High School Chromebooks 5,633,259 08/17 3,353,198 9/15 Master Equipment Lease Purchase Agreement - School buses 8,649,800 09/22 8,649,800 *Partially Refinanced 06/12 **Amended and restated 12/14 TOTAL APPROVED AND EXECUTED 127,174,825 60,056,838 PENDING EXECUTION Approved Description Amount None 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 9, 2016 Item Number: 9.C. Subject: Report of Planning Commission Substantial Accord Determination for Cellco Partnership d/b/a Verizon Wireless (Case 16PD0175) to Permit a Communications Tower in a Corporate Office (0-2) District County Administrator's Comments: County Administrator: Board Action Requested: On February 16, 2016, the Planning Commission determined that the proposed communications tower (flush -mounted panel antennas attached to an office building's parapet) is in substantial accord with the Comprehensive Plan, as per attached (Case 16PD0175). (AYES: Wallin, Freye, Jackson, Jones and Sloan). Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Title: Director of Planning Attachments: Yes No # 01 G °.11 CASE NUMBER: 16PDO17S APPLICANT: Cellco Partnership d/b/a/ Verizon Wireless RECOMMEND APPROVAL CHESTERFIELD COUNTY, VIRGINIA SUBSTANTIAL ACCORD REVIEW Magisterial District: MIDLOTHIAN 1025 Boulders Parkway RECOMMEND APPROVAL • Complies with Public Facilities Plan an element of the Comprehensive Plan STAFF 0 Consistent with Telecommunications Tower Siting Policy Board of Supervisors (BOS) criteria • Ordinance and conditions minimize the possibility of any Public Hearing Date: adverse impact on area properties MARCH 9, 2016 0 BOS Time Remaining: 59 DAYS Request Property Applicant's Agent: DAVID BENIAMINO (540-878-3570) Planning Department Case Manager: JANE PETERSON (804-748-1045) LtJE APPLICANT'S REQUEST Substantial accord determination to permit a communications tower in a Corporate Office (0-2) Flush -mounted panel antennas attached to an office building's parapet are planned. A. Conditions may be imposed. B. Under the Federal Telecommunications Act, localities cannot regulate cell towers on the basis of possible health or environmental effects of radio frequency emissions. C. The FCC requires final action on telecommunication tower requests within a reasonable period of time which it interprets to be 150 days from application submittal. This application was submitted on December 7, 2015 and 150 days therefrom is May 5, 2016. The timing requirement originally noted in the Commission's report as ninety (90) days applies to co -locations, only. The "Time Remaining" portion of the report has been adjusted accordingly. D. Conditions and graphics are located in Attachments 1 - 4. RECOMMENDATIONS PLANNING RECOMMEND APPROVAL COMMISSION 2/16/2016 RECOMMEND APPROVAL • Complies with Public Facilities Plan an element of the Comprehensive Plan STAFF 0 Consistent with Telecommunications Tower Siting Policy criteria • Ordinance and conditions minimize the possibility of any adverse impact on area properties Providing aFIRST CHOICE community through excellence inpublic service 0113IC-L'12 16PD0175-2016MAR9-BOS-RPT Ell, 0 rZO4 I I m 3 Es,'' m 13 16PD0175-2016MAR9-BOS-RPT Cll rlll� cl, i i a • m 13 16PD0175-2016MAR9-BOS-RPT Cll rlll� cl, i i a 4 16PD0175-2016MAR9-BOS-RPT C` ,311 ZONING HISTORY Case Number BOS Action Request Approved Rezone to 0-2 with Conditional Use Planned Development 82SN0066 (10/27/1982) to permit office park (The Boulders). 83SNO078 Various amendments to 82SNO066 relative to a master 84SNO203 plan, development phasing, uses, bulk exceptions 85SNO138 (building heights), transportation improvements, access, Approved 87SNO033 and tract densities. 87SN0100 89SNO245 PROPOSAL Roof -mounted panel antennas within the Boulders Office Park are planned. The request property is part of The Boulders office park development, and is commonly known as Boulders V. Communications towers are a restricted use in 0-2 Districts subject to being architecturally incorporated into the design of a building. The applicant indicates this facility will improve wireless coverage for the Chippenham CJW Medical Center, the Boulders Office Park and along Chippenham Parkway (Route 150). This proposal consists of flush mounted panel antennas (twelve (12) in total) attached to the building at the northwest, southwest and northeast building corners, with no extension above the top of the parapet. The panels measure seventy (70) inches long by twenty-eight (28) inches wide and are mounted twelve (12) inches from the building. To minimize visibility, the panel antennas will be painted to match the building (Condition 1.b). The mechanical equipment will be located on the roof of the building behind the existing mechanical screen. In 0, C & 1-1 Districts, mechanical equipment (whether ground -level or rooftop) that is visible from adjacent property or roads shall be integrated into the architectural treatment of the building or screened from view. The proposed communications tower satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the Public Facilities Plan an element of the Comprehensive Plan, promotes minimizing the numbers of towers and their impact on the surrounding area through: • Co -location on existing telecommunications towers, or • Architectural incorporation into existing building features. 5 16PD0175-2016MAR9-BOS-RPT TOWER SITING POLICY The Policy establishes guidelines for design, setbacks and security. Elements of the Policy applicable to the proposal (architectural incorporation) are as follows: * Prohibits signs, except as required by state or federal guidelines ^ Provides for screening ofground mounted equipment • Requires certification of structural integrity • Requires removal when communications use ceases for more than twelve (12) consecutive months The following provides an overview of conditions to mitigate the impact of the tower on area Asconditioned, the proposed communications tower complies with the Comprehensive Plan and isconsistent with the Telecommunications Tower Siting Polic and Ordinance criteria. 6 16PD01752016K4AR98OS-R��-��j:jG General Overview Requirements Details • Flush mount panel antenna • Painted to match building Design, Color and Lighting 9 Lighting not permitted Condition 1 Plan and Ordinance Height Not to exceed top of building parapet Condition 1 Not permitted Signage Condition 2 Policy Required if use ceases for more than 12 consecutive Removal months Condition 3 Policy Asconditioned, the proposed communications tower complies with the Comprehensive Plan and isconsistent with the Telecommunications Tower Siting Polic and Ordinance criteria. 6 16PD01752016K4AR98OS-R��-��j:jG FIRE SERVICE Staff Contact: Anthony Batten (804-717-6167) BattenA@chesterfield.gov Nearby Fire and Emergency Medical Service (EMS) Facilities Fire Station The Buford Fire Station, Company Number 9 EMS Facility The Forest View Volunteer Rescue Squad This request will have a minimal impact on Fire and EMS. COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov The proposed use on the property will have a minimal impact on the existing transportation network. VDOT Land Use Regulations Traffic Impact Analysis (24VAC30-155) Access Management (24VAC30-73) Subdivision Street Acceptance (24VAC30-91/92) Land Use Permit (24VAC30-151) —1 Summary 1� VDOT has no comment on this request. COUNTY COMMUNICATIONS Staff Contact: Robert Vest (804-717-6950) vestr@chesterfield.gov The system installation may beapproved meeting the standard conditions regarding interference to Chesterfield County Radio and Microwave Systems. 7 16PDO175'2016K4AR9- COUNTY AIRPORT Staff Contact: Jeremy Wilkinson (804-768-7700) wilkinsonj@chesterfield.gov This request will have no impact on the County Airport. The proposed use will not impact the public water and wastewater systems. Environmental Engineering has no comment on this request. 16PDO175'ZO16MAR9'BOSR��'`��@ _ ~ 4J-�-A.�� .... ..... . 'ASE, HISTORY 'C Applicant Submittals 12/07/2015 Application submitted Planning Commission Meeting 2/16/2016 Citizen Comments No citizens spoke to this case Commission Discussion • Consistent with Plan and Policy • Designed to blend with building Recommendation: APPROVAL SUBJECT TO THE CONDITIONS IN ATTACHMENT 1 Motion: Jones Second: Freye AYES: Wallin, Sloan, Freye, Jackson and Jones The Board of Supervisors on Wednesday, March 9, 2016, beginning at 6:30 p.m., will consider this request. 16PD0175-2016MAR9-BOS-FT- -, 7 ,, ,, ('31:19 ATTACHMENT 1 Note: "STAFF/CPC" — Recommended by both staff and Planning Commission (STAFF/CPC) 1. The design, color and lighting system for the tower (building - mounted panel antennas) shall be as follows: a. The tower (building -mounted panel antennas) shall consist of flush -mounted panel antennas mounted to the northwest, southwest and northeast corners of the building. The panel antennas shall not extend above the building parapet, generally as shown in Attachments 2 through 4. (P) b. All visible components of the building -mounted panel antennas shall have a durable finish color that matches the building upon which it is located, as approved by the Planning Department. The finish color shall be maintained to address fading, flaking, or other finish issues, as determined by the Planning Department, to include matching any repainting of the building upon which it is mounted. C. The tower (building -mounted panel antennas) shall not be lighted. (P) (STAFF/CPC) 2. There shall be no signs permitted to identify this use. (P) (STAFF/CPC) 3. At such time that the tower (building -mounted panel antennas) ceases to be used for communications purposes for a period exceeding twelve (12) consecutive months, the owner/developer shall dismantle and remove the tower and all associated equipment from the property. (P) 10 16PD0175-2016MAR9-BOS-RPT LU 14 0 11 16PD0175-2016MAR9-BOS-RPT co 0 11 16PD0175-2016MAR9-BOS-RPT 12 16P DO 17 5-2016 MAR9-BOS-R PT gin uj 12 16P DO 17 5-2016 MAR9-BOS-R PT PANCt EMSTNG SYSTEM FX5TIK, STUD 0 TYPICAL ANTENNA MOUNT L.9Z71SX, 1/2" PT PLMOD 2' PIPE STI) R477MA mrUNr 'tSTll 1" tryr, 13 16PD0175-2016MAR9-BOS-RPT CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 9, 2016 Item Number: 14.A. Subiect: Recognizing Girl Scouts Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Board Action Reques Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Miss Julia Rose Dugger and Miss Emily Taylor Gardner, both of Troop 603, sponsored by Southminster Presbyterian Church, upon attaining the Gold Award. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparer: Janice Blakley Attachments: Yes � No Title: Clerk to the Board WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.7 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning three interest project patches, earning the Girl Scout Gold Leadership Award, the Girl Scout Gold Career Award, and the Girl Scout Gold 4Bs Challenge Award, and designing and implementing a Girl Scout Gold Award project, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-18 or in grades 9-12 and is received by less than 6 percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Julia Rose Dugger and Miss Emily Taylor Gardner, both of Troop 603, sponsored by Southminster Presbyterian Church, have accomplished these high standards and have been honored with the Girl Scouts of America Gold Award by the Girl Scout Commonwealth Council of Virginia, Incorporated; and WHEREAS, growing through their experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding themselves on the great accomplishments of their country, Julia and Emily are indeed members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 9th day of March 2016, publicly recognizes Miss Julie Rose Dugger and Miss Emily Taylor Gardner, extends congratulations on their attainment of the Gold Award, and acknowledges the good fortune of the county to have such outstanding young women as its citizens. 0001213 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA a Meeting Date: March 9, 2016 Item Number: 14.8. Subiect: Resolution Recognizing Mr. Matthew Gregory Ciavolella Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Matthew Gregory Ciavolella, Troop 2860, sponsored by Woodlake United Methodist Church, upon attaining the rank of Eagle Scout. Mr. Ciavolella is a resident of the Matoaca District. He will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparer: Janice Blakley Attachments: Yes Title F-1 No Clerk to the Board RECOGNIZING MR. MATTHEW GREGORY CIAVOLELLA UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Matthew Gregory Ciavolella, Troop 2860, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Matthew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 9th day of March 2016, publicly recognizes Mr. Matthew Gregory Ciavolella, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. )061 7 CHESTERFIELD COUNTY 1 BOARD OF SUPERVISORS Page 1 of 1 AGENDA �nR�n Meeting Date: March 9, 2016 Item Number: 17.A. Subiect: PUBLIC HEARING: Conveyance of an Easement to Columbia Gas of Virginia, Inc. County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for a variable width underground easement on county property at 17250 Hull Street Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for a variable width underground easement on county property at 17250 Hull Street Road. This request is to provide enhanced service to the fast growing western area of the county. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Propertyager Attachments: Yes 7 60Gj No 8 W181101OWMIMPIME1 PUBLIC HEARING: Conveyance of an Easement to Columbia Gas of Virginia, Inc. DR 51 0 C� VEYANCE 0 AN EASEMENT N Chesterfie-W County Department of Utilitks VIf I ft -1,7 - 41&67 �ee I '1Z-1 5 N 3,668,224.38 E 11,706,164.36 COUNTY OF CHESTERFIELD �rn GPIN: 706668560300000 D.B. 8952, PG. 197 17250 HULL STREET ROAD NZ ESSIE VARAABL _ NENSLEY .-. 0 GPIN: D 7- 0 WDTH 706667991000000 W GAS P/PEUNE D.B. 664, PG. 299 m D E48EMEW m0 �z �w N/F \ a L3 NGH, LLC N GPIN: 706667624900000 D.B. 789, PG. 745 a � 1 pA N 3,667,397.51 S EE �E 360 w) E 11,706,480.35 HSTA� RppTN,R/ LINE BEARING LENGTH L1 N 2770'59" W 65.28' L2 N 0844'37" W 43.81' L3 N 817523" E 34.82' L4 S 01'0645" E 106.69' L5 N 3679'30" W 60.08' L6 N 33 38 55' W 216.93' L7 N 207532" W 233.69' L8 N 08 -44-37- W 324.45' 1 'II •It .il --- COLUMBIA GAS OF VIRGINIA, INC. PROJECT VARIABLE WIDTH GAS PIPELINE EASEMENT ACROSS THE PROPERTY OF COUNTY OF CHESTERFIELD DATE ENGINEER DRAWN BY SCALE 0110612016 COASTAL HRC 1" =200' sYsnm No. CONSULTANTS MAp(S) RENSIONS 38037001 P. C. 8-256-140-L 15-0378 7 79-00 MATOA CA "' VIRGINIA DRAWING NO. V41-422-15 Itidwoub gimes-Dispatrb Advertising Affidavit CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 Account Number 6025752 Date March 02, 2016 Date Category Description Ad Size Total Cost 03108/2016 Meetings and Events TAKE NOTICE That on March 9, 2016, at 6:30 p.m. or as soon 2 x 17 L 96.50 TAIIEN NCE Won Mardi $ glk at 0 pals a as soon Heider is try be heard, & BDard d505 d OEMCoimly M ifs regdar RdN �u m ft P CMeek Boom of Cla�t� dd Cook, W. rfflo, Wl 1 1Carder the Ca1N8yanCe at a YB10 ' WIQdI �aS�ilelit tOCO Na Gas otyngiaa, lie His rounly prapady at 173 Hull Street Ro BdOanafioor�'ir�if�proPos�c�r+eyae�aanflemNeRi hf� VrayOffGoe i�Ch�taiield Caunty,YrliNa,andmaybee>�mined�y�l i parfi� h�►s~:ea �e hara at 83B alrt and SSD pm, Mary *411 My, Rehm Isheldatapa cf il''Aydedg�edtobeaa ibi�taper sonstivrfhiGes,Aifypers4nsWdhpu�tionsantrieacress�trli�oi thehax aredfan>asalablea�ommodat sshaAcaata hn- i� B.11 ey, Clerk to ft Board, at 762M. Persons Wmg he. se k sbrhdeafmitnoddyhClelktodieBoardnolater tknMardl0li Publisher of the Richmond Times—Dispatch This is to certify that the attached TAKE NOTICE That on March was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/02/2016 The First insertion being given ... 03/0212016 Newspaper reference: 0000277721 Sworn to and subscribed before me this tary Public Supervisor NOTARY pt -16i State of Virginia yt;6fr; City of Richmond EY,_lires June .C)t My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY . - BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 9, 2016 Item Number: 17.13. Subject: PUBLIC HEARING: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width underground easement for the Dominion Virginia Power undergrounding project along Osborne Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a variable width underground easement access county property at 1850 Osborne Road for the Dominion Virginia Power undergrounding project along Osborne Road. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. DlstriCt: Bermuda Preparer: John W. Harmon Attachments: Yes Title: Real Property Manager F-1No # CGO1,13-1 VICINITY SKETCH PUBLIC HEARING: Conveyance of an Easement to Virginia Electric and Power Company N Chesterfield County Depwiment of Utilities -*E 1 Min - 416,67 tel RJBLIC HEARING: CONVEYANCE OF AN EASEMENT., P r, ()LL'132. I ±113/ Property Of: COUNTY OF CHESTERFIELD 1850 OSBORNE ROAD CHESTER, VA 23831 GPIN#: 8016597763 OWNER'S INITIALS: +30" ±46' ±821 odd HJ92 ±15' ±38/ Mat to Accompany Right--of—Way Agreement VIROMIA ELECTRIC AND POWER COMPANY . doing busincss as Tinmminn Virainin Pnwer UG 5 Xagend District-township-tiorougn county -city Mate BERMUDA CHESTERFIELD VA Location of Boundary lines of Right-of-fty -6ffl—ca Prot numbeF VARIABLE in width. PETERSBURG 02-15-0126 -indicates Property tine Is Right -of -Way Estimate Number Grid Number Boundary 10008501 MC241 VARIABLE in width. Data 11/9/2015 - Sy Chris Rogge L Richmoub i5imes-34 ftipitiirb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date March 02, 2016 Date Category Description Ad Size Total Cost 03/08/2016 Meetings and Events TAKE NOTICE That on March 9, 2016, at 6:30 p.m, or as soon 2 x 17 L 96.50 TARE NOTICE That on Mari % M of 0 p.m or as som #u& 5 may be W fls? Board of 4viso5 �fi Ches ddd County at ifs regular ON place In the PoblicUng Roomof hft C", Yr. ginia, wsll caosider fly omceyam� Gf a aariable widtl� eas��t to Vir• ggrail ftc W PW owlly across cwniygo" at Is Os bMod Irdofflim WIN tk proposed corrrr M i on & in the R' of Way Office � (9�estelfie� Cou�y, Yug+eia< and may be exams by �I uderested partiesbeiw>?entheh�nsoff36am, andiODpua, Monday flral�lfi�ay, i62hea' is�IdafapubiitfaciCdrdesigcedtoheaaessib�top� sorawitllbi�iea Any persons wdh questials � the ao�si�ity of ihefaciGryorneedfotreaso�bleaaommodatiansshoo�contacttlann• ice 8. lhaldq, Cork ro tlh Board, at 79121 Pos WN inta• WWo fartlh deaf inuld4 thCA to feBoard noI#u than nbl,W. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on March was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/0212016 The First insertion being given ... 03/02/2096 Newspaper reference: 0000277728 Sworn to and subscribed before me this tary Public NOTARY I'UB K' QUA . Supervisor State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU � t i Account Number 6025752 Date March 02, 2016 Date Category Description Ad Size Total Cost 03/08/2016 Meetings and Events TAKE NOTICE That on March 9, 2016, at 6:30 p.m, or as soon 2 x 17 L 96.50 TARE NOTICE That on Mari % M of 0 p.m or as som #u& 5 may be W fls? Board of 4viso5 �fi Ches ddd County at ifs regular ON place In the PoblicUng Roomof hft C", Yr. ginia, wsll caosider fly omceyam� Gf a aariable widtl� eas��t to Vir• ggrail ftc W PW owlly across cwniygo" at Is Os bMod Irdofflim WIN tk proposed corrrr M i on & in the R' of Way Office � (9�estelfie� Cou�y, Yug+eia< and may be exams by �I uderested partiesbeiw>?entheh�nsoff36am, andiODpua, Monday flral�lfi�ay, i62hea' is�IdafapubiitfaciCdrdesigcedtoheaaessib�top� sorawitllbi�iea Any persons wdh questials � the ao�si�ity of ihefaciGryorneedfotreaso�bleaaommodatiansshoo�contacttlann• ice 8. lhaldq, Cork ro tlh Board, at 79121 Pos WN inta• WWo fartlh deaf inuld4 thCA to feBoard noI#u than nbl,W. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on March was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/0212016 The First insertion being given ... 03/02/2096 Newspaper reference: 0000277728 Sworn to and subscribed before me this tary Public NOTARY I'UB K' QUA . Supervisor State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 Meeting Date: March 9, 2016 Item Number: 20. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 23, 2016, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: F-1 Yes Title: Clerk to the Board No X01 4