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2016-03-07 Packet° CHESTERFIELD COUNTY ` BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meetina Date: March 7. 2016 Item Number: 3.A. Subiect: Work Session on the County Administrator's Proposed FY2017 Budget County Administrator's Comments: County Administrator: -O/ Board Action Requested: Hold a work session on the County Administrator's Proposed FY2017 Budget. Summary of Information: This time has been set to present the County Administrator's Proposed FY2017 Budget. This work session will include a presentation on the County Administrator's overall Proposed FY2017 Budget. Presentations from the Schools and Public Safety Division departments are also scheduled for this date. Budget work sessions will continue on March 9, with a final work session on April 13. At the April 13th work session, changes to the proposed budget, CIP, and any other areas will be reviewed prior to adoption. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: Yes❑ No 3/3/2016 Budget Background e • CommunityUpdate, Government2) Peneral School••- Overview CapitalPlan Highlights 1 ••. - Look Beyond 1) County rooted in fiscal discipline... $800 i. THE lowest cost full service $70' locality (APA; FY2015) $ 1 600 $500 ii. Debt levels down nearly 30%, $400 iii. General government staffing 1300 factor 9.1% below FY2009 $200 $100 iv., Aggressively managing long- $_ term liabilities (VRS overhaul) — MITT (Im m $723M 3/3/2016 $18,000,000 $16,000,000 16 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 2004 2005 2006 2007 2008 2009 2010 20112012 2013 2014 2015 RM Chesterfield -Federal (right axis) N J[D:SET CON 1) Budget consistent with five-year plan; 0.05% below planned total (w/TMDL) 2) Accomplishes full set of five-year plan goals (listed right) 3) Made'possible by more than $7 million in savings/reductions and TIVIDLsource 4) No changes in tax rate structure PROPOSED AMENDMENT . .. .. . ........ AMOUNT lurnpstart (Small Business) Program - , 7, 0; OQ- Workload Positions $194,500 FYIStaffing n t 07,000 Fire Staffing Plan (3 positions) $228,200 1 r�q m r s,�A' '0 "p"09 i" Additional Police Staffing (overfill $216,300 funding) Four Police Officers Medic -2, 24 Hour Staffing 3/3/2016 $432,500 $228,200 0'00004 3 1) School budget accomplishes full, approved five-year plan 2) Headlined by further reductions in class size (focused at K-2), a 2% salary increase, replacement bus funding 3) Savings in the,division allow for some other priorities (additional 1% increase)... 4) ..though plan not yet balanced, potential for additional state funding 1) Plan headlined by acceleration of Mis school revitalization program (down to original 7 years) 2) Full'Revenue Sharing program in all years (FY2017-2021) --vaROM M 3) Emergency communications system advancing 4) Some progress on major maintenance, still gap in fundin 3/3/2016 000005 4 1) Budget includes dedicated revenue to comply with Federal mandate 2) Fee based on impervious surface 3) Up to $25 annually for average single - fa m ily home; varies for commercial 4) Addresses at least next 5 years 5) 309,o' funded with existing resources 6) Overall budget in jeopardy without fee / .. . . .................................... . .. 1) Outyears of revised plan include continued investment in front-line areas, 2% raises, $0.96 tax rate 2) Manageable deficit positions in FY2018 and FY2019 3) Larger challenges beyond due to new, scheduled facilities 4) Still key areas not yet addressed in plan (e.g. major maintenance) 3/3/2016 IM 0 1) Proposed budget up 3% on a nominal basis 2) However, on real, per capita, basis, County cost structure unchanged (even with TMDQ 3) Flat for sixth straight year, on par with FY1993 levels 4) Down 16% from FY2009 3/3/2016 $1,500 $1,000 1)'Budget consistent with five-year plan 2) Proposed financial plan: i. Lowers class sizes ii. Accelerates school referendum $500 iii. Strengthens public safety staffing/coverage iv. Restores library hours v. Addresses TMDL mandate 3) All at no change in real, per capita cost 4) Plan also mindful of shifting economic sands 0 0 0 0 MMMM 1.1 Chesterfield County Public Schools Innovative. Engaging. Relevant. Designed for Excellence FY 2017 School Board Approved Financial & CIP Plans Chesterfield County Board of Supervisors o March 7, 2016 • find gainful employment • have stable families 0 be productive citizens 0 commit serious crimes • place high demands on public healthcare • be enrolled in welfare assistance programs 3/3/2016 00"Goo's 1 3/3/2016 $600 $580 $560 $540 $520 $500 $480 $460 Dollars in millions * FY 2008 * FY 2009 * FY 2010 * FY 2011 * FY 2012 FIR FY 2013 V, FY 2014 2 FY 2015 FY 2016 3/3/2016 10000io 3 -AII"f Chesterfield County students continue to outperform Six schools have been named National Title I Distinguished Schools for academic achievement. a' 'C ftitt"', sc Five Chesterfield schools have earned the National School Change Award, sponsored in part by Panasonic. 3/3/2016 Q C' G'�) 11 One of 6 U.S. school divisions to be honored for its work in replacing traditional textbooks with openly licensed education materials The National Forum to Acwlerate MW66rodes Reform MAI to [H 1=1141kirMIM1111181 11414126M to increase rigorous coursework§ 3/3/2016 C4 C", Gf) 1,2 P 3/3/2016 State Sales Tax County Prior year saving Federal Local rr.t.r rrv�cwWr.�� Available Reve' FY�7 Prua�� ckr d fta w�ioro-� F Yeti �tipFtrrvc d'�o.ndpmw k �1v�sladi6e p§eveourr`t�ro4�mtuv6eii iTc cYindc,+l �6#��r WJrxc&;cc.„ �"prsr� ff IoiaiVrratrtire'af tietSrack'ro�a rzf d n 011 221.1-1 FodtionXRk°imb AGiLlnf{tN�_k°Nki Subtoti4, Refit �`,ufatY>4iX BCrrcgrouor rf Pater�Yia�IPriarikies �.� T,xrgp�tecY tlrraarazawuGynti CODE RVA �p�an6np, [ry.YGQxrt"1G �ti*.autrucr .�qvd (' � r A71'r1f pCa4q ,r47VPAi FC:4r7 �rAChP�IlY6�N !I Chesterfield County Public Schools Innovative. Engaging. Relevant. Approved Capital Improvement Plan 3/3/2016 0 0 G 113 16 Project Construction Funding in Current CIP Funding in Proposed 7 -Year CIP Providence Middle Renovation FY1 5 FY1 5 Monacan High FY1 5 FY1 5 Manchester Middle Renovation FY1 6 FY16 Beulah Elementary Replacement FY1 7 FY1 7 Enon Elementary Replacement FY1 8 FY1 8 Matoaca Elementary Replacement FYI 9 FY1 8 Administrative Space FY1 5 FY1 5 Harrowgate Elementary Renovation FY20 FY20 Reams Elementary Renovation FY20 FY1 9 Crestwood Elementary Renovation FY21 FY20 New Elementary (Midlothian Area) FY21 FY1 9 Ettrick Elementary Renovation FY22 FY20 20 3/3/2016 Chesterfield County Public Schools 1017-2021 Approved CIP Financial Summary Toto/Plan FY18 FY19 FY20 FY21 Revised Sources: FYI4FYSf CIP Reserve Transfer ("pay as you go" funding) $ 3,454;: Prior Year Balance 5,753; Pay as you go - County ' Debt Financing - G.O. Bonds 85,450,E State Technology Grant 7,200,E School Nutrition Services 2,124,E Pay as you go- savings ...;,9,362;1 Cash Proffers ._. 6,000,1 Total 119,344,': uses: 317,350 Major Maintenance 4,450,1 Major Maintenance - Pay as you go 1,051; pay as you go - sayings 9,362,1 Security Enhancements 903,750 : 473,850 Technology Plan/replacements 10,290,1 Blended Learning Technology Program - elementary 641,600 Blended Learning Technology Program - middle 903,E Blended Learning Technology Program - high 641,1 Blended Learning Technology Program - (gr. 6-12) 2,670, School Nutrition Service 1,300,000 1,300,000 Replacement schedule - school furniture Future Acquisitions Subtotal 32.W, *11-1 1@ Chesterfield County Public Schools 2017-2021 Approved CIP Financial Summary 142de.oe Middle Renovation GO Debt County ray -g. Cash Proffers Monacan Fuel, (Gym, Media Center, Admin.) GO Debt County Pay -go Cash Proffers Manch..., Middle Renovation GO Debt County Pay -go Cash Proffers Beulah Es Replacement GO Debt County Pay -go Cash Proffers Eno. Elementary Replacement GO Debt County Pay -go Cash Proffers Matoaca Elementary Replacem, GO Debt County Pay -go Cash Proffers Administrative Space GO Debt Co..ty ray -go Cash Proffers 42,952,000 Toto/Plan FY18 FY19 FY20 FY21 FY17-FY21 300 $7,008,400 $10,154,300 $10,738,300 $12,008,400:. $44,047,700 - - - 4,850,009 - 4,850,000 700 81,199,100 25,660,100 48,279,200 188,152,100 1;000 1800000 1800000 1&00 Q00 1800000 9,000,000 42,952,000 96,007,500 37,614,400 65,667,500 16,808,400 259,049,800 2,321,100 2,321,100 2,321,100 2,321,100 $9,284,400 11000,000 3,617,500 4,617,500 4,617,500 6,317,509. 20,170,000 351,600 351,600 351,600351,600 :;351,600 1,758,000 2,140,000 2,140,000 2160,000 2;140,000 2,140,000 10,700,000 317,350 999,850 1,999,850 11999,850 1,999,850 7,316,750 903;750, 473,850 903,750 903,750 : 473,850 3,658,950 1,225;600 1,225,600, 641,600 1;225,600 1,225,600.. 5,544,000 1,309,000 1,300,000 1,300,000 3,900,000 I��IbO 3,000,000 8,259,400 11,129,500 14,275,400 14,859,400 16,808,400 65,331,100 21 FYI FY36 FY19 FY20 FY22 FY17-FY21 1,000,000 - - - - 1,000,000 1,000,000 - - - - 1.000,000 27,692,600 - - - - 27,692,600 27,692,600 - - - - 27,692600 1,000,000 28,588,000 - - - 29,588,000 - 27,1Sg,000 - - - 27,588,000 1,000,000 1,000,000 - - - 2,000,000 1,000,000 27,428,000 - - - 26,428,000 - 25,426,000 - - - 25,428,000 1,000,000 2,000,000 - - 3,000,000 3/3/2016 s 11 13 Chesterfield County Public Schools 2017-2021 Appmwd CIP Financial Suntraory YD6'S; I FUIJFYL6 I FYI 7 FY18 FY29 FY20 FY21 FY17-FY21 H,111wg1t1Elementary,R--tf— $ $ 2,000,000 16,485,500 18,485,500$ 18'5'soo Go D.bt 2,000,000 16,485,500 18,485,500 CountyPZ' Cash P'Off— - Reams Elementary R--[.. 2,000,000 18,339,00D 20,339,000 GO D.bt 2,000,000 18 339,000 20,339,000 County rV Pay -go- Cash P'.ff— Crestwood El.m.—,y R--[.. 1,000,000 16,410,900 17,410,900 1b GO D., 1,1,000,000 16,410,900 17,410,900 7:4I 0,900 County - Cash P'.ff— - N— Elementary (Midlothian Area) 1,000,000. 4,000 000 26,862,000 30,:62,000 GO D,bt -1 210DO:000 2 3862000 25, 62,000 CountyP'". - Cash Proffers 2,000,DDO 3,000,000 5,000,000 Ett,(tk 0--t.,y R --U— - 2,000,000 17,911,700 19,911,700 GO Debt 2,000,000 13,061,700 15:061,7oo CountyPay-8o - 4,850,000 4,350,000 Cash P'Off— FundingS—m., GO Debt 81,000,000 30,692,600 78,979,000 23,339,DDO 45,958,100 178,867,700 County ty Pay -go - - 4 500W 4,850,000 Cash Proffers 4,000,000 6,000,000 10,000,000 87OD0L_ 34,692,600 84,878,000 23,339,000 50,808,100 193,717,700 Subtotal Grand Total$41952000 $96_007 SW $37614400 $ 6_& 667500 $16808400 $15 9800 $1.0 M 1, B,,I,h w- IPP11plilt1d i� FY13 Chesterfield County Public Schools Innovative. Engaging. Relevant. 9% Uesig"ned for Excellence Chesterfield County Board of Supervisors * March 7, 2016 3/3/2016 G, P; G "a 19 12 3/2/2016 C", fj 3/2/2016 3/2/2016 (11311-11 co 02-120 3/2/2016 3/2/2016 3/2/2016 3/2/2016 cl, 611 C) 13"1 3/2/2016 3/2/2016 3/2/2016 10 3/2/2016 op 11 3/2/2016 12 3/2/2016 13 3/3/2016 '33 3/3/2016 T, ("M; 2 rR Emergency „All Hz Fire Su�a�r��sln.n ,x, i Ii�G� i yvw Emergency INCIDENTS PER FISCAL YEAR (1996-2015) 40000 „wP ;;,. T, w w 35000 w ,w w y aS t ,... o w n' .w m vii "� z w w � I 25000- m w 20000 r t � �'��' �� rr �% l o11111 — 15000ra 10000. G %011 11 11// ,. y i / i / i 50oo /11010 W h. 00 M 4 M er 0 LLt N 00 M d M N Ol Kfl OY OA d O O O O O d O d O O 4 4 tL tY. iY. tL 4. [L tL tL IY. LL" IY kY. LL.. Y. {L ILI: f1 FISCAL PEAR G rrm, EMS POMP 7, FIRE WNWOTHER- INCIDENTS -- " 3/3/2016 3/3/2016 3/3/2016 3/3/2016 3/3/2016 "C"I'D 6XII) 4 0 Fire & EMS System' Priority 1 Fire / EMS Response Tii (From 911 Call to Arr. 100% ....... _..' _.' 80% 60% �..,�, _a.7; ,Or x � �U 40% ,......_w. 0% . �............ FY -201'1 FY -2012 FY -2( FOR Response Time is Changing Demc A Impact of Patients Aged 65 and Over a.rnn 37.62%,, ,39.aaM ii to troim 12 tu,tu a 3r 3'#% 1. .ifi iMNTv ai f1 EiCW.M ' _A 3 3" n. ; qd c. aUldq p ° , , 93 aY 34 00%4 3 �r +. 4,000e ; u rr, H . , , ,,, , - z e 000lo,oax , 1 1 a,W)" o FY -2010 FY -2.011, FY -2012 FY -2013 FY -2014 FY -2015 Fiscal Year tahtfourf Patient 65+ - % of Total Patients Residential Devela Additional Residential Dwelling Units (1996-2015), 4,500 _ .. . ..:... ... ....... ...... _......... a.. 4,000 � O i i F+ � w�•jy � O. 3,500 ....,, �, li}v. .,. .,. (lA„ ,Q�b, � :, P ...... 4R oy 3,000 car f 2,500 3/3/2016 0 c ,& .3 11 23 Staffing Chap Staffing Fa .;. of Fl ■� Most F "W �9 ChestE Mi F) $4,000,000 $3,500,000 $3,000,000 $2,500„000 fi $2,000,000 $1,500,000 $1,0oo,0017$500 ; 000 If 1 FY2009 FY2010 FY, B Budget A Career Development - Me /” �110��1 II t�� it II ��y l! l�l'� �� 'l1l ;ll'�rl f p; � 1�l��ll�,i�j �,� , ,� �1 Flll�>7111�i1NOW1 ///1/11 Ili1"dYNNf2FI0tl$INuw5111oV31F �ll IIIhN11nII6NNllV N2VuVIIIIIIIIII6Nwll�ll 24 '9,111 Ii61llIII�VI�FVVIryV iditurr 3/3/2016 C) ,-) 0,3 4 5 13 3/3/2016 14 $36,000,000 • ® a I • r 1 � '� � °j%�� iii wig °� • i e k”, $34,000,00e i I��„� �� , , ,� ,.� , U,�,, 9, �, .,,�. < < ,,., �f r FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 !a� No Change _ a1 Proposed Staffing Plan 29 • ® a I • r � '� � °j%�� iii wig °� • i e k”, �f r 3/3/2016 16 FY 2017 Revenue 33 Upgrade of RevenueR'ecov Affo inte Incr ■ I Req ■ 34 3/3/2016 m 3/3/2016 Ol () G3"-�; I Im 3/3/2016 all 3/3/2016 (a IG ()'133 L� w 3/3/2016 is SWRIWW�; .......... �, IA Our Vision: A. To fully support and foster Chesterfield County's efforts to be an extraordinary and innovative community in which to live, work and play. Our Mission: Enhance public safety by providing a safe court environment, service of legal documents and comprehensive care of offenders through professional and unbiased performance. 0 00.:) 0.:) �� 5 Year Plan Increases Proposed Amendments FY2017 Budget $21,474,200 270 *Includes $50,000 in equipment funding restored from theap **One position was transferred to Commonwealth Attorney during FY2016, one position was transferred to Circuit Court Clerk during FY2016 0 c1dlC5 C� WI-WRE INE HANN • In FY15 the Sheriff's Office continued our commitment to community service, fiscal responsibility, veteran hiring and combating recidivism. 01 G111 6 1113 5176 2 The Sheriff's Office committed to 2,253 community service man hours and had contact with 63,077 citizens (luring various community events. 9EIMS Adult Holiday Offender Alumni Special Event Visits Celebrations Feedback Meetings New progans to maintain funily ties and combat recidivism. 0 () () 3 S 8 M 9 - 111 Annual Chesterfield Food Bank 5K: Primary co-sponsor of dies first aiiiiii , al6vent that generated 200 pounds of cion -perishable food, $2,000.00 in entry fees and financial donations froniZ3 run and walk participants. All proceeds of the day were directed to the local mission oftlic Chesterfield Food Bank. . 2015 United Way Campaign: Raised $5,257, exceeding die Department's goal by 169 . Special Olympics Virginia: Raised over $7,800 in 2015 in support of the Special Olympics. The partnership with Special Olympics Virginia is a year-loug endeavor. The Sheriff's Office hosts several fundraising events, the largest being the Law Enforcement Torch Rmi that kicks off the Itchiriond Summer Gaines. SHER1IFIF1 Gi • 2015 Christmas Mother Program: Colleacd over $565 f<>1` the 2015 Cliristmas-Modier Campaign, and was able to sponsor a single moldier wifli two small children. The (lonations were used to purchase clothing, toys, Christmas dinner, various additional food items and Wal-Mart ��,ft cards for each family. Inmate workforce used to staff warehouse and assist Customers. • Chesterfield Food Bank Volunteer Service: Oncofthe largest and most active supporters of the food bank, leaving collected a total ol'2,099 pounds ol'non-perishables axed canned goods and voluiucercd over 400 hours to the distribution of food to our neighbors in Chesterfield County. Virginia Values Veterans 19= Veterans Education Training and Employment VirgInin Values Veterans V3 Program vk2wa Do" ru"Rt Ofvmrm swm& • Over a quarter of our workforce consists of former and current military members • Hired more than double our pledged commitment of veterans New Uniforms • New Blue uniforms cost less than traditional Drown • Changeover has been accomplished entirely out of existing operating fluids ✓ Deputies not only responsible for final design, but also in identifying the financial sacrifices to be made in order to fund replacement to include not getting replacements for worn or damaged brown uniforms ✓ We have changed out. 65% of uniforms, and expect the full turnover to take another year as available ilable fIII ids are identificd. I Guicellation of' Previously Approved and Funded Video Visitition project • Years ot'delay (legal issues) • Technology became outdated and obsolete 0 $300,000 not spent 0 Opportunity to explore newer, inore cost efficient options and technology Conversion of all new vehicles to proj-)ane fuel supply C,1 0 13 fid" -1 7 Cancellation of Previously Approved and Funded Video Visitation projed • Years of delay (legal issues) • Technology became outdated au -id obsolete 0 $300,000 not spent 0 Opportunity to explore newer, more cost efficient. options and technology low On'YourSi `Slieriff spent diousands more ta:xpayer dollars than leer peers on trips' -In Petersburg, taxpayers spent $23,699.34 -In Richmond, taxpayers spent. $4,000 -In Henrico, taxpayers spent $2,965.80 -III Qe d, taxpayers spent. $766.17 01 ;J_� a 13 A"Z! Before Overworked Air Conditioning Units Existing Black rubber membrane roof 10 years operating at full capacity in the summer Unable to adequately cool building Repetitive, costly, calls for service/replacement of worn parts Contractor to paint roof white - too costly So we did it ourselves Results • Mininial cost (approx. $600 so lar in paint) • Drastic reduction in roof ernperatures • Units cycling off regularly • Area temperatures bcirig satisfied • Reduction in calls for service • Energy savings Aller Innate Workforce annual sayfim to County of $512,730 Fort Wead Boardwalk Sgt. Engle Park 1.5 Mile Trail County Complex Grounds Upkeep Matoaca Park Walking Trail County Gateway Maintenance Falling Creek Linear Park Completion Ettrick Park Tree Project Henricus Park Maintenance lAter Control 39 Illinois Waking Trail Radcliffe Park Board,,valk Construction Ecoff Park IUedric Complex Upgrades 10 W�,9,wi .. . . . ............ . Continued Wor"ker's Compensafion,Reducfions Reduction in UstFirne Days 350 300 250 200 150 100 50 0 0 F,tLo-'L -09 Increased Revenue • Added advertisement revenue on inmate handbooks and video displays at the jail. - Expanded commissar), offerings Strate;ic Staffing .. ro. Phased irr partial implemeutatiou of new and more economical" civilian security specialists which assist with courthouse huildnrg security allowizr for deputies to perform sworn duties and provide courtrooi7r security. 11M EFEM, Total cost of Fr Deputy*: $70,575 Total cost of Fr Security Specialist*: $39,938 Cost savings: $30,637 *Costs include salary, benefits, training and equipment 01003GAG 12 Ci FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16* f f f f f *In FY16 2 new civilian positions were granted during the budget process, but subsequently 2 nursing positions were converted to a nursing contract. The net gain was zero FTEs. T 13 �hlERIF m ra FY 2014 FY 2015 FY 2016 l qJy l %rl ri „r �hlERIF m ra FY 2014 FY 2015 FY 2016 7592 transportation runs for CY 2015 3000 of these were outside of Chesterfield County 0 $,-) 0 131 6 9 15 AGOOMOGRa icy ��. FROM Phase 1 Conversion of Records Room to 24-7 Operation $133,197 Iiunding requested for 3 full-time Records Specialist. Positions to allot, 24-7 stalling (3 more in FY18) 2 FT positions to be eliminated FYI 7, remaining 3 in FYI 24 hour su ling recommended by VSP to meet WCIN monitoring requirements Records Room responsibilities include processing, entering, clearing, modifying, etc.: ✓ Warruits ✓ Juvenile Detention Orders ✓ Indictments ✓ Capias Probation Papers ✓ Protective Orders ✓ Juvenile Petitions ✓ Summons ✓ Court Docket Clrc:cks ✓ VCIN Validations ✓ VCIN "Terminal Security ( 1 " ) " 16 Sheriff Conversion of Records Room to 24-7 Operation (Phase I) $133 197 Sheriff Increase Nursing Contract by 2 Positions $116,520 Sheriff Add 2 Deputies to Civil Process Unit $137 840 Sheriff Add 1 Full -Time Sergeant in the Office of Professional Standards $68,872 Sheriff Add 3 New Vehicles to Sheriff Fleet $114,997 Sheriff ... _ ..,.,._._ _,..,............ .„ .. ,.... Mandated Annual TASER Recertification Program $8,716 Sheriff Add 2 Full -Time and 2 Part -Time Security Technicians $120,793 Sheriff Expand Career Development Program $18,000 Sheriff Add Vehicle To County Lease Program $4,308 Phase 1 Conversion of Records Room to 24-7 Operation $133,197 Iiunding requested for 3 full-time Records Specialist. Positions to allot, 24-7 stalling (3 more in FY18) 2 FT positions to be eliminated FYI 7, remaining 3 in FYI 24 hour su ling recommended by VSP to meet WCIN monitoring requirements Records Room responsibilities include processing, entering, clearing, modifying, etc.: ✓ Warruits ✓ Juvenile Detention Orders ✓ Indictments ✓ Capias Probation Papers ✓ Protective Orders ✓ Juvenile Petitions ✓ Summons ✓ Court Docket Clrc:cks ✓ VCIN Validations ✓ VCIN "Terminal Security ( 1 " ) " 16 Phase 1 Conversion of Records Room to 24-7 Operation- $133,197 Records Room Workload. ....... . . ...... .- ilia . . . Increase Nursing Contract by Two LPN Positions- $116,520 • In FY15 Inmate Medical Services provided medical care to 19,169 inmates • In FY15 8,467 inmates required initial assessment by the medical stall' • 111matc medical visits increased 67% I)ct-,Nccil FY14 and FY15 V, Addressed inability to fill key positions',,vidi purnment staff ' v Eliminated liminated two full-time positions ivitli LE Os benefits V Reduced wage arid benclit costs in Inmate, Medical Services unit • Current s&-dring model leaves one shift per -,veck unstaffed in die Medical Services Unit • Current stalling model incorporates no relief factor - vacations/sick time/vacwicies covered primarily through overtime or as -needed contract coverage which is chargQ.d at a higher rate V $19,400 in overtime expenditures in first. quarter ol'FY16 1-/ $38,700 in back -fill contract coverage in lirst quarter ol'FY16 17 Two New Deputy Positions in Civil Process Unit: $137,840 The Civil Process Unit Responsibilities: (D Chesterfield county Sheriffs Office CMI Process Operations V Physical service of' civil and criminal papers 00,OW Pa� Served 13 71- nt.Is —11 Provide on-site supervision of all eviction processes ✓ Personally execute and assess civil seizures and auctions (Levies) ✓40, Primary unit responsible for Seniors In Touch Program ? FYP0l3 FY Y033 FY 1033 FY M1M1 fY 3015 FY 303E Impact ol'additional positions: v/ Allow Civil Process Unit to keep up with continually increasing workload v/ Improve customer service to Landlords during evictions (currently when a Civil Process deputy is offdiose papers are not reassigned and get delayed in service) ZM�M 4i G �O 4 AW 11EV Full -Time Sergeant Position for Office of Professional Standards: $68,872 OIhce of Prolessional Stumards Unit Responsibilities: -'Prc-Employment Background Checks V Internal Investigations I-' Extenial Complaints V Inmate Complaints v'VI,EPSC AmcdItation Prognun Management, V Use of horse Imcstigations/ReNie-ws V FOIA requcsts V Annual DMV & Crimimd History Checks on all employees VAuival PRLA Checks on , -dl employees v' Department Policy Maintem-dice ✓ 3,000 civilian and 1,000 Sworn background checks conducted per year - ovenvIlelming current resources V Body Worn Camera Oversight &, Mwiagement. (pending) "I 6-,a -, - , ) - J 19 Annual Mandated TASER Recertification: $8,716 • Reflects cost to Recertify 146 Deputies in FY 17 (end goal of 225) • TASER, Inc. requires each deputy to fire two cartridges per year to maintain their certification • TASER, hic. agrees to represent Chesterfield County Sherill's Office in third party litigation resulting from the proper use of"FASI,'.R equip'n'ierit by certified individuals • Incremental annual recertification costs: -/ IN 18 Cost $9,910 V FY19 Cost $11,104 V FY20 Cost $12,298 -/ FY21 and luture years' cost. $12,656 Add Two Full -Time and Two Part Time Court Security Technicians : $120,793 • rinploong civili'm Security'Fcchniciwis at the front entry of the Main Courthouse has allowed I full -lime deputy to hs reassigned to courtroom security where they are needed • Addition of new courtrooms in FY15 resulted in a tout of 2,231 hours of ovci-6me between December 2014 and July 2015 • The cost of 2 IT and 2 IF Security'Fcclinicians is approximately 892,983 less annually than the cost of two 14T and 2 1r Deputies ✓ Security 1 eclinicimsS121,656 ✓ Full-TimeDeputics $214,639 rj f N Expand Career Development Program: $18,000 Current 91 CD slots'represent 409b of'sworn force ✓ 52 Deputy First Class ✓ 26 Master Deputy 13 Career Deputy • Provide funding for 15 additional Career Development Slots - 51,200 annual bonus ✓ 8 Deputy First Class ✓ 4 Master Deputy ✓ 3 Career Deputy • Increases total CD slots to 106 - 5796 of* Stall' 21 Fund Annual Lease Payments for New Vehicle: $4,308 • New Interceptor acquired by Sheriff's office ill FY 2016 • Not originally intended to go oil County Lease Program Adding to Lease Program will pre -fund replacement iii six years County is in favor of adding all new vehicles to Lease Program FY 2016 Adopted Budget $21,378,600 FY 2017 Proposed Budget " $21,474,200 Additional Funding Request $723,243 Total Budget Request $22,197,443 Authorized Full Time Positions FY 2016: 272 FY 2017: 270 * * "Does not include $48,000 in County Administrator's proposed budget for Career Development. —Does not include additional positions in Additional funding Request gg777/ %��✓ f i /; darn mm rm /et oma. PU'r F '6D 22 Implement TASER Replacement Program: $48,789 a _ Beginning: FY2020 • Department currently owns 92 TASE,Rs purchased in FY15 Life expectancy is approximately 5 years • Establish plan to replace ones ffdi (115) of inventory each year starting in FY20 Note: Beg 23 i� B Phase 2 Conversion of Records Room to 24-7 Operation $133,197 Funding requested For 3 full-time Records SpeciAist Positions to Aow full implementation for 24-7 swIing, • 3 P`I' positions to be eliminated FY18 Records Room responsibilities include: ✓ Warrmts -✓ Juvenile Detention Orders ✓ Indictments ✓ Capias ✓ Protective Orders ✓ Juvenile Petitions ✓ Summons ' ✓ Paper ;Service quid processing ✓ Court Docket Checks ✓ VCIN Validations ✓ P 1 • 1> ro >atlon aper s Note: For FY18 only 24 f I nCdii %,1J1��1 ig64,�}yY� �F�d �A ; 0aw �/�, ✓J.wk f �d i,� ,� i �/ 1��/l/i �^ r � nn tr %,,,,i SII i ,;;., fi ✓oar i,a,,�: ,. � YV! 9C/la hp' H�, i i i r7�"Y��i�ill�J,,,�1 ��11�1U�7�1/��r.,�l(di�i��l��,lH�l✓J�k��/ ,.,, 24 CHESTERFIELD COUNTY TIM BOARD OF SUPERVISORS Page 1 of I AGENDA r4g Meeting Date: March 7, 2016 Item Number: 4. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 9, 2016, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: El Yes Title: Clerk to the Board