Loading...
2016-03-23 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 23, 2016 Item Number: 2.A. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparer: Louis G. Lassiter Attachments: 0 Yes Title: Assistant Countv Administrator F-1 No *J e vo �; c i a E 0 s rP N 4 L O -W m L .SD E V Q C m O � O =; u 3 a. 4 v 0 v m 'E Q > ° m o m s aOu ° ° u m a 0) v s rn u o c m acQ)a °�aXi =o w° Norm c a � W = c Q C O p h N = N° j ru 3 Q N a b a a c u 0 3= o a - c u Q c a ol° ° oj E o u W - i a c v o a} ++� _0 a •� _ ON a 0 N N O i Q c N 0 U O N =O a O a 00 = a 0= (n U 0 •� fu E U U N --5 C C N U. ~ aa.o L oMM Q N n -O ca. C U U :N X C }. LO � -_ i} U ru co a? u M°m i 3'�a)o 4 c ° �. ,` ° o w ms v m u N N (UJ) c Ln = fN O C Q) a �1 n a N c a N c d W a .--I N a m ON i n m a N -O m C� u m N t m a } M 0 m N E N- � 0) c N m a--' Y = O u ,N u n a -0 O O- X vu, N= '6 Q N V —m �O u V) w CL fl=To °U w _a3Nc u' °aa m aoc } c N d. C . aN—N= CL (n c a ° 'o m C Na01 a ° ?— °fpC Ou Vu ® s u � =o = c ru- Z o E o a m 0 m a > ani m T g O N} w o a .y C N i a r6 a N o, cn 1�- 0 n IL- cn o c a 0) m c c m =o � c a � W = c a - GaCL1 Q c a oj _0 t C a.1 C m C mro � o ru co i m } 4 c ° �. ,` r=o O C } m C O C W U u Qj u ct W W . W Cf U7 ,., I= �• ,. 9 sv O ro Q) Q N N C 0 Vi u_n �3 fl.ro uo roc Q) � U � Q a) aN+ aro+ O G N O. O O. N V g O N .0 U> O7 V, ro ro O u = p rO .0 .> ro�N 3L Q N N mUQ) O C ro su oL- sQ) c a m v m ro¢ CU CN) w ro v t V srn o L m v ua c Q) L n c° a) c o. c N c> s a t o rz 0 s C) O �"' Q2 �-' O 2 O CCS Q2 N 0 C C O o"O Vo o c.>_ c v o ca os C c vN vN aa)i m� �Qaivro w3 smo•�vN 1u 10:1- —C caro :L N U o 4' C O CO O N ++ ro N +N+ y U N C O LCL U 'U = N 0 +L+ Q1 Ln C N Q) N _ > OU 0-+ Q) O N UMI Q) Q) ,vr O '� .0 N O V fi ro 'C C Q) N a� 'II N :Mn N a 3 q o o c v E "on c Q g a 'C > vOi C O o a -'O `*- 01- Q) +-� O ro O O Q U O C w Q) N = ro - u.-. o oQ) Nc .&L cu wo o v LL o � ° o -c, o u C, aua c • N >ro s Q) 0) ro s v H U o ro ou ou 2 ro n U w° H Q� t o Q) N s m > N c Q) L � a C C N E o 0 � u c � � -o c O O O a) m C ro a) S Q) •o N � a� o• c n � u O v Q) O M O � O C CD � N v 3 (m0 o_+ ro O N N ro qC .0 t ro ro CP C Q) ro ON r0ate-' Q) 7 > u cn ° � y > •(0 c u N vOi ro O C C > ro > > N N y Q cL Is- Is w J C 0 � � C U yO. � p>• RJ �C N 0 C J m A c c > m w u CL � F� . , S to c E N u N � >O > a) i� V) c oa � c C:J � m o ai N s m > N c Q) L � C C N uO o 0 � u � � LU T O O O a) D C ro U lJ Q o � Q) •o N � c > m o• o n u O Q Q) O U O u% O O C s v u v 3 o_+ ro O N ro qC ro t ro ro CP C Q) ro ON r0ate-' 7 > 0 ° � a a a r6 -C > •(0 c u a vOi ro O C C C N O > > N N y Q cL Is- Is w N u u N (!7 c f ro m 2- N > CQ) N o 0 Z O O N D s N a o O' � •ra •rc) d � w N u u N (!7 c f ro m 2- 0 0 t 0 0- V) 0 6 COUNTYCHESTERFIELD BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 23, 2016 Item Number: 5.A. Subject: Resolution Recognizing Lieutenant Phillip A. Polk, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Lieutenant Phillip A. Polk will retire from the Police Department on April 1, 2016, after providing 27 years of service to the residents of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Attachments: Yes Title: Chief of Police F-1 No # Giooalols RECOGNIZING LIEUTENANT PHILLIP A. POLK UPON HIS RETIREMENT WHEREAS, Lieutenant Phillip A. Polk will retire from the Chesterfield County Police Department on April 1, 2016, after providing 27 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Lieutenant Polk has faithfully served the county in the capacity of Patrol Officer, Police Detective, Sergeant and Lieutenant; and WHEREAS, during his tenure, Lieutenant Polk also served as Field Training Officer, General Instructor, Firearms Instructor, and Driving Instructor; and WHEREAS, Lieutenant Polk's fluency in Spanish has been a tremendous asset to the Police Department, and he has used his bilingual skill as a frequent interpreter of Hispanic residents and served as the primary instructor for Spanish-speaking training courses; and WHEREAS, Lieutenant Polk was the recipient of an Achievement Award and a Chief's Commendation for his dedication in the development and implementation of Spanish for Law Enforcement Program that instructs police recruits and experienced police officers in the fundamentals of the Spanish language, providing them with basic Spanish-speaking skills which enable them to interact effectively and safely with the Hispanic community, and his language skills and ongoing role as an instructor were critical to the success of this training program, which remains active today; and WHEREAS, Lieutenant Polk was recognized with a Chief's Commendation for his professionalism, persistence and courage in the pursuit, capture and arrest of an armed -robbery suspect; and WHEREAS, Lieutenant Polk has made valuable contributions to several committees during his career, including the Police Quality Council, the Handgun Selection Committee and the Minority/Female Recruitment Team; and WHEREAS, Lieutenant Polk is recognized for his excellent communications and human -relations skills, his professionalism, teamwork and strong work ethic, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County; and WHEREAS, Lieutenant Polk has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Lieutenant Polk has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Polk's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of March 2016, publicly recognizes Lieutenant Phillip A. Polk and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Lieutenant Polk and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 23, 2016 Item Number: 5.13. Subject: Resolution Recognizing Lieutenant Bryan K. Edwards, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Lieutenant Bryan K. Edwards will retire from the Sheriff's Office on April 1, 2016, after 26 years of service to Chesterfield County. Preparer: Karl S. Leonard Title: Sheriff Attachments: Yes No # RECOGNIZING LIEUTENANT BRYAN K. EDWARDS UPON HIS RETIREMENT WHEREAS, Lieutenant Bryan K. Edwards has faithfully served Chesterfield County for 26 years; and WHEREAS, Lieutenant Edwards was hired as a deputy on August 28, 1989, and was assigned to the correctional services section; and WHEREAS, Lieutenant Edwards served the Chesterfield County Sheriff's Office as a deputy under Sheriffs John Mutispaugh, Walter Minton, Clarence G. Williams, Jr., Dennis S. Proffitt, and current Sheriff Karl S. Leonard; and WHEREAS, Lieutenant Edwards was transferred to the Court Services section in June 1992, where he ensured a safe environment for the citizens of Chesterfield County; and WHEREAS, Lieutenant Edwards was promoted to the rank of investigator in August 1998, was a member of the Richmond Area Fugitive Task Force (RAFT), and was sworn by the U.S Marshal Service and Virginia State Police; and WHEREAS, Lieutenant Edwards served over 4,500 warrants over a seven-year period; and WHEREAS, Lieutenant Edwards was promoted to the rank of Sergeant in July 2006 and worked in the corrections, courts, and civil process sections, where he demonstrated his versatility, skill and wide range of knowledge; and WHEREAS, Lieutenant Edwards was promoted to the rank of lieutenant in April 2011 and worked in the corrections, courts and training sections; and WHEREAS, Lieutenant Edwards served on a Goals Team to civilianize certain sworn positions to maximize efficiency and cost savings; and WHEREAS, Lieutenant Edwards developed training and policy for the implementation of a new Alco -Sensor breath alcohol analyzer and served as lead instructor during its deployment; and WHEREAS, Lieutenant Edwards was instrumental in training and scheduling the first board security team that provided security for all elected and appointed boards in the county; and WHEREAS, in response to courthouse shootings around the country, Lieutenant Edwards developed training focused on threats of violence on the courthouse complex, and this Active Shooter Training Program assisted in preparing staff to respond to potential acts of violence against our citizens while at the courthouse complex; and 366,to WHEREAS, through the years, Lieutenant Edwards has supported Chesterfield County, the Sheriff's Office and the citizens of Chesterfield County through participation in numerous committees, including the Jail Ways and Means and Inmate Outreach committees, as well as Model County Government Day; and WHEREAS, Lieutenant Edwards is certified as a General Instructor, Red Cross CPR/First Aid Instructor, Firearms Instructor and Patrol Rifle Instructor and has taught every basic academy since 2004, and he has also aided in ensuring that deputies of the Sheriff's Office meet the highest standards by serving as a Field Training Officer; and WHEREAS, Lieutenant Edwards received numerous .letters of appreciation and commendation for his dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Lieutenant Edwards was selected as Employee of the Quarter in July 2001 and again in December 2004, and as Employee of the Year for the Chesterfield County Sheriff's Office in 2005; and WHEREAS, while boating on the James River and witnessing a boat capsize, throwing several people into the water, Lieutenant Edwards entered the water and pulled two children to safety, earning the Sheriff's Office Life Saving Award; and WHEREAS, Lieutenant Edwards also received the Pistol and Patrol Rifle Marksmanship Awards, Good Conduct Ribbon and Instructor Ribbon. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of March 2016, publicly recognizes the outstanding contributions of Lieutenant Bryan Edwards, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Lieutenant Edwards and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 2322016 Item Number: 5.C. Subiect: Resolution Recognizing Mr. Michael S. Golden, Director, Parks and Recreation Department, Upon His Retirement County Administrator's Comments: County Administrator: 611 Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Michael S. Golden will retire effective April 1, 2016, after 36 years of service to Chesterfield County. Preparer: Sarah C. Snead Title: Deputy County Administrator Attachments: 0 Yes F-1 No 00001/1 RESOLUTION RECOGNIZING MR. MICHAEL S. GOLDEN UPON HIS RETIREMENT WHEREAS, Mr. Michael S. Golden will retire from the Chesterfield County Department of Parks and Recreation, as Director, effective April 1, 2016, with 36 years of service; and WHEREAS, Mr. Golden was hired in August 1979 as Superintendent of Parks, later reclassified to Chief of Parks and in January 1993 was promoted to Director of Parks and Recreation, a position he has held for 23 years; and WHEREAS, Mr. Golden has led a dynamic department that provides comprehensive community, outdoor, athletic and historical programs and events, and an efficient grounds maintenance operation within parks, schools, libraries and historical facilities, and Mr. Golden is recognized for his leadership of the department's vision to maximize resources and to foster employee engagement and support professional growth; and WHEREAS, Mr. Golden's professional leadership and extensive experience with the community and local government has enabled and facilitated the highest level of quality and customer service, and he has been a role model for working through difficult projects, situations, complex negotiations and citizen concerns; and WHEREAS, Mr. Golden envisioned a comprehensive park system and worked tirelessly to showcase the county's natural, historical and cultural resources, has been a strong proponent for the acquisition of properties that not only support their conservation, but make them accessible to the public, and under his leadership, the county has added over 2,500 natural resource conservation acres, 150 acres of cultural and historical resources, and grown park and school athletic facilities to 116 on 5,100 acres; and WHEREAS, Mr. Golden is recognized for his vision and advocacy to expand trail systems as ways to promote healthy living and an appreciation of the natural beauty in Chesterfield County, and also for his support of adoption of the Bikeways and Trails Chapter of the Comprehensive Plan; and WHEREAS, Mr. Golden has worked to initiate healthy lifestyles through the promotion of active -living programs for all ages with the cooperation of community partners, and he supported the county's co-sponsored recreational leagues in a myriad of sports; and WHEREAS, Mr. Golden promoted the growth of sports tourism, along with Richmond Region Tourism and Sports Backers, resulting in an annual economic impact to Chesterfield County businesses of over $20 million annually, establishing Chesterfield County as a desirable sports tournament destination; and WHEREAS, since its inception in 1993, Mr. Golden has guided the Parks and Recreation Advisory Commission, consisting of 11 members appointed by the Board of Supervisors and the School Board, which serves as a vital bridge between department staff and citizens on matters that affect programs and facility development and usage; and .� WHEREAS, Mr. Golden served on the Boards of Henricus, Eppington, Mid - Lothian Mines and Rail Roads and Falling Creek and has been a strong supporter in the development, success and growth of the respective parks, and he recognized the need to promote historical tourism and was instrumental in the creation of the Alliance for Cultural Tourism to coordinate events and marketing of sites within the county; and WHEREAS, Mr. Golden has been instrumental in the development of recreation programs in community buildings that started in Bensley Park, and with the success of senior -adult programs there, the department received Community Development Block Grant funding, which led to the construction of the Ettrick Community Building in 1995 and the expansion of the Bensley Community Building in 2000, and today, recreation programs include all segments of the community and continue with much success; and WHEREAS, Mr. Golden is to be commended for his foresight, diligence and relationship building that resulted in valuable partnerships and legacy acquisitions; he is attributed with the opening of new parks, the installation of the region's first public synthetic turf fields, the construction of the Bensley Park KaBoom playground, the expansion of the Nature Center building and the hosting of the annual Banff Film Festival and the U11 Pony Bronco World Series from 2012 to 2015; and he is accredited with developing successful partnerships with many nonprofit groups and facility owners such as the YMCA Skatepark, Richmond Kickers, Sports Backers, River City Sportsplex and the Miracle League to expand program offerings; and WHEREAS, Mr. Golden has also for many years served as a professor at Virginia State University (VSU) and helped to create a partnership and strong working relationship on numerous projects between the university and the department; and WHEREAS, Mr. Golden will be greatly missed by his colleagues, co-workers, and the citizens of Chesterfield County, who he has so expertly served, and his accomplishments as director will leave a legacy to the citizens for generations to come, as they live, work and play in the county they and he call home. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of March 2016, publicly recognizes the outstanding contributions of Mr. Michael S. Golden, expresses the appreciation of all residents for his 36 years of service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Golden and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 23, 2016 Item Number: 8.A.1. Subiect: Nomination/Reappointment to the SAFE Board of Directors CountV Administrator's Comments: County Administrator: Board Action Regueste : Nominate/reappoint representative to the SAFE Board of Directors. Summary of Information: SAFE is the county, school and community coalition working to prevent substance abuse in Chesterfield County. The SAFE bylaws allow for some SAFE board members to be appointed by the Board of Supervisors. Board members concur with the reappointment of Dr. Santresda "Sandy" Johnson to the SAFE Board of Directors for a term through July 31, 2018. Ms. Johnson meets all eligibility requirements and has indicated her willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer Jana D. Carter Attachments: F]Yes Title: Director Juvenile Services 19000,15 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: march 23, 2016 Item Number: 8.113.1.a. Subject: Resolution Recognizing Mr. Timothy J. Walker, Department of General Services, Buildings and Grounds Division, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Mr. Walker retired from the Department of General Services, Buildings and Grounds Division on March 1, 2016, after more than 19 years of service to the citizens of Chesterfield County. Preparer: Robert C. Key Title: Director of General Services Attachments: Yes ❑ No RECOGNIZING MR. TIMOTHY J. WALKER UPON HIS RETIREMENT WHEREAS, Mr. Timothy J. Walker joined Chesterfield County in October 1996, in the Department of General Services, Buildings and Grounds Division as an electrician; and WHEREAS, in 2000, Mr. Walker completed the Employee Leadership Institute; and WHEREAS, in 2007, Mr. Walker graduated from the School of Quality and Continuous Improvement; and WHEREAS, Mr. Walker was a true leader among his colleagues and peers; and WHEREAS, Mr. Walker exemplified teamwork throughout his career; and WHEREAS, Mr. Walker provided customer service at the highest level; I WHEREAS, Mr. Walker consistently provided dedicated electrical support to county facilities during numerous storms and hurricanes; and WHEREAS, Mr. Walker was a knowledgeable electrician and dedicated "problem solver" throughout his career; and WHEREAS, Mr. Walker assisted in the implementation of numerous cost - savings ideas and strategies; and WHEREAS, Mr. Walker projected a positive public image for his department and the county; and WHEREAS, Mr. Walker retired on March 1, 2016, after providing more than 19 years of dedicated and faithful service to Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Timothy J. Walker, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. ,�HFLELp��Gy�. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 23, 2016 Item Number: 8.B.1.b. Subject: Recognizing the First Week of April as "Local Government Education Week" in Chesterfield County County Administrator's Comments: County Administrator: Mr. Elswick has requested adoption of the attached resolution. Summary of Information: The attached resolution proclaims the first week of April as Local Government Education Week to emphasize the importance of civic education in our community, to promote and inspire citizens to participate in our public process, and recognize civic engagement as critical to quality local decision making and community advancement. Preparer: Sarah C. Snead Attachments: 0 Yes F-1No Title: Deputy County Administrator # 0'.000 s RECOGNIZING THE FIRST WEEK OF APRIL AS "LOCAL GOVERNMENT EDUCATION WEEK" IN CHESTERFIELD COUNTY WHEREAS, local governments throughout the Commonwealth provide valuable services to the residents of the communities they serve; and WHEREAS, local governments and their employees play a vital role in the health and vitality of communities through the education of local children, promotion of public safety and health, provision of recreational opportunities, and many other services that foster quality of life for local citizens; and WHEREAS, a partnership between local government and an informed, involved citizenry leads to better government with more creative solutions that are responsive to community values and preferences; and WHEREAS, local government officials across the Commonwealth promote civic education and engagement to help citizens better understand their local government, foster a positive sense of community, and prepare the next generation of local government managers; and WHEREAS, the General Assembly designated a statewide week devoted to educating individuals about the role that local government plays in their lives to effectively recognize and promote civic education within school systems and in the larger community; and WHEREAS, in 2012, the General Assembly selected the first week of April as an appropriate week to designate for this recognition, as it was on April 2, 1908, that the Council -Manager form of government was created in the City of Staunton. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of March 2016, recognizes the first week of April, in 2016 and each succeeding year, as "Local Government Education Week," to emphasize the importance of civic education in our community, to promote and inspire citizens to participate in our public process, and recognize civic engagement as critical to quality local decision making and community advancement. d000i9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA i� Meeting Date: March 23, 2016 Item Number: 8.B.2.a. Subiect: Request for Music/Entertainment Festival Permit from the Chesterfield County Chamber of Commerce for the Celebration of the Vine Wine Festival County Administrator's Comments: County Administrator: Staff recommends that the Board grant a music/entertainment festival permit to the Chesterfield County Chamber of Commerce for the Celebration of the Vine Wine Festival to be held on Saturday, April 9, 2016, from 11 a.m. to 6 p.m., subject to the attached conditions. Summary of Information: The Chesterfield County Chamber of Commerce ("Chamber") plans to hold the Celebration of the Vine Wine Festival on Saturday, April 9, 2016, from 11 a.m. until 6 p.m. The Festival is scheduled to be held on the grounds of Millworks at the Green on the corner of Coalfield Road and Woodridge Parkway in Midlothian. The county's property at Midlothian Library may also house a small portion of the festival. The festival, which is planned to be similar to the Chamber's six previous events at the Historical Courthouse and the two previous events held at Millworks at the Green, will again feature representatives from Virginia wineries showcasing and selling their wines. The festival will feature musical performances by two live bands, as well as art, crafts, and food vendors. The Chamber is currently seeking business sponsors to offset some of the major costs including entertainment. Preparer: Jeffrey L. Mincks Attachments: 0 Yes F-1No Title: County Attorney 0505:96062.1 # .C20 CHESTERFIELD COUNTY AGENDABOARD OF SUPERVISORS Page 2 of 2 The festival anticipates about 4,000 people attending throughout the day. Tickets will be available both before the festival and at the gate. The Chamber has made the following arrangements for the festival: The Chamber will have a contractor provide portable bathroom facilities and is negotiating for on-site trash, recycling, and post -event cleanup and trash disposal for the festival. Food vendors will provide food and beverages, including water, which will be provided free to all attendees and participants. All vendors will obtain the necessary food permits from the Health Department. The local rescue squad and Chesterfield Fire and EMS will be alerted of the event date and time and will be on call if medical care is needed. Parking will be available in the parking lots of John Tyler Community College and Midlothian High School. Shuttles will provide transportation from the lots to the festival. Music played at the event will be played in such a manner that it will not constitute a nuisance to adjacent property owners. Off-duty police officers and/or sheriff's deputies are being employed to handle all security for the event. The Chamber carries a $2 million general liability insurance policy to insure against injury or damage. Chesterfield County is named as an additional insured on the policy. The music/entertainment arrangements have been reviewed by the County Attorney's Office and have been determined to meet the substantive requirements of the ordinance, provided that the Chamber complies with the attached recommended conditions. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. The Board may require the Chamber to post a bond sufficient to cover the costs of clean-up after the Festival. Since a portion of the event will be on County property, staff recommends that the Chamber post a $1,500 bond. CONDITIONS FOR APPROVAL OF ENTERTAINMENT PERMIT FOR 2015 "CELEBRATION OF THE VINE" WINE FESTIVAL 1. Permit holder shall supply a minimum of 24 portable toilets, at least 4 of which are handicap accessible, for use during the Festival. These portable facilities shall be placed in locations approved by the Chesterfield Building Official. 2. No food vendor shall cook any food inside a building or trailer unless an approved fire suppression system, which has been successfully inspected within the past six months, is available on site. 3. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney and making the County additional insured with a minimum Commercial General Limit of $2,000,000 per occurrence. 4. Permit holder shall post a cash deposit or bond with the Risk Manager in the amount of $1,500.00 against damage to County property and to insure adequate cleanup of the County premises. 5. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications shall be filed no later than seven days before the Festival. 6. Permit holder shall comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Festival. 7. Permit holder shall provide, at its expense, the following law enforcement officers to serve during all hours while the Festival is open: One police sergeant Six police officers Two motor assistance volunteers S. The Fire Department does not require an on-site medical station or ambulance. However, if permit holder chooses to have such a station or ambulance present, as in the past, permit holder shall provide the station or ambulance at its expense. 9. Permit holder shall supply, at its expense, one bartender for the VIP tent who shall be on duty at all times during the Festival and who shall be certified by the Virginia ABC Board as an ABC manager. Up to two volunteers per shift may serve alcohol in the VIP tent provided that those volunteers complete training with the bartender in compliance with Festival rules, the Permit and ABC requirements. No persons shall serve alcoholic beverages in the VIP tent other than the bartender and the trained volunteers. Persons working at the Festival, including members and volunteers of the Chamber of Commerce, shall refrain from drinking any alcoholic beverage while on duty. 10. The ABC permit for the event shall be obtained at least 21 days prior to the event, and a copy of it shall be provided to the County's Risk Manager at least 14 days prior to the Festival. The ABC permit shall be limited to the exact hours approved for the Festival by the Board of Supervisors. 11. There shall be no violations of the ABC permit. 12. No alcoholic beverage shall be served or consumed after the official closing time approved by the Board of Supervisors for the Festival has passed. 13. Booths shall limit all wine servings to sample sizes. 14. The permit holder and all vendors shall provide the County Risk Manager with copies of certificates of insurance at least fourteen days before the event. 15. No County vehicle shall be driven by anyone who is not a County employee. 16. All vendor tents shall be anchored or secured to the ground in a fashion acceptable to the County. 17. There shall be no dogs or other pets in the Festival area, except for service animals. 18. The County shall have the right to cancel the Festival, or any portion of the Festival, if there is both a severe storm warning and actual inclement weather, including lightning in such proximity to the Festival area that it could cause a risk of bodily injury or fire, winds gusting up to 40 mph, hail, or rain in sufficient quantities to cause a flash flood warning. The event shall not be canceled for a storm of less than 30 minutes duration unless there is a flash flood warning, but it may be suspended for a storm of any duration if there is lightning in such proximity to the Festival area that continuing the Festival would cause risk of injury, death or fire. 19. Failure to comply with any of the aforementioned conditions shall be grounds for revoking the permit. The permit may be revoked by the County Administrator or his designee. 0505:96062.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA 3730 -a'• Meeting Date: March 23, 2016 Item Number: 8.113.2.1b. Subject: Request for Music and Entertainment Catholic Church's Festival County Administrator's Comments: County Administrator: Festival Permit for St. Augustine Staff recommends the Board grant a music and entertainment festival permit for St. Augustine Catholic Church's Festival on August 11 through 14, 2016, subject to the attached conditions. Summary of Information: St. Augustine Catholic Church proposes to conduct an outdoor music and entertainment festival on August 11 through 14, 2016, on the church lawn located at 4400 Beulah Road in Dale Magisterial District. The festival proposed to include carnival rides this year. Cole Shows Amusement Company, Inc., an experienced carnival operator that has conducted numerous shows in Chesterfield County, will operate the rides. The event will also feature games, limited concessions, and live musical performances from several bands. Approximately 400 people are expected to attend the festival each day. The applicant's plan meets the substantive requirements of the entertainment permit ordinance, and the property is properly zoned. The church has made adequate provisions for public safety, fire prevention, medical protection, sanitation, traffic control, and security. Specifically, 1) the church will Preparer: Jeffrey L. Mincks Title: County Attorne Attachments: Yes 17 No 11j2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA contract to provide two port -a -johns and the church bathroom facilities will be available; (2) the local Rescue Squad and Chesterfield Fire and EMS will be available for the event; (3) the Police Department will provide three off- duty police officers for this event; (4) the church has agreed that music will be played in such a manner that it will not be audible beyond the property or constitute a nuisance to adjacent property owners; and(5) the church is self-insured through Catholic Mutual Group. Based upon similar events conducted by the church in past years, staff is recommending that if the Board approves this event, it do so subject to the attached conditions. Although the Board of Supervisors may require a bond to ensure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require the church to post a bond. CONDITIONS FOR ISSUING PERMIT TO ST. AUGUSTINE CHURCH 1. Permit holder shall hire three off duty Chesterfield County police officers to provide traffic and crowd control during all hours of the St. Augustine Church Festival, as follows: August 11, 2016 (Thursday) - Hours: 5:00 p.m. — 10:00 p.m. (3 officers) August 12, 2016 (Friday) - Hours: 5:00 p.m. — 10:00 p.m. (3 officers) August 13, 2016 (Saturday) - Hours: 9:00 a.m. — 11:00 p.m. (3 officers) August 14, 2016 (Sunday) - Hours: 12:00 p.m. — 6:00 p.m. (3 officers) 2. Permit holder shall maintain a First Aid station, with at least one certified Emergency Medical Technician on duty during all times of Event operation. 3. Prior to the Event, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Event is being conducted. 4. Food vendors utilizing cooking appliances under tents or in trailers/vendor trucks, must have an inspection completed by the fire marshal's office prior to those cooking devices from being used. 5. No food vendor shall sell or give away any food unless a permit for food vending has been issued by the Chesterfield Health Department. The permit holder shall apply for such a permit at least seven (7) days before the event. 6. No amusement rides shall be maintained for use by members of the public unless the permit holder has obtained a permit for amusement rides from the Building Official. The permit holder shall apply for such a permit at least seven (7) days before the event. 7. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney, as follows: a. Permit holder must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence for General Liability and $1,000,000 per occurrence for Automobile Liability. b. Permit holder must provide the Risk Manager with a complete list of all vendors who will work at the Carnival. Each vendor must provide a certificate of insurance with a minimum Commercial General Liability Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the event. 8. Permit holder will comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Festival. 0505:95990.1 9. There shall be no one working at the carnival, whether for the permit holder, for a vendor, or for any other entity providing goods or services, who is a convicted sex offender. Permit holder shall provide the County Police Department with the names and sufficient identifying information for all individuals, of the age of eighteen or older, working at the Carnival, including individuals working for vendors, to allow the Police Department to perform a background check sufficient to assure compliance with this provision. The cost of the Police Department's background checks, including obtaining and verifying all necessary identifying information, shall be borne by the permit holder. The information shall include, at a minimum, a color copy of each Carnival worker's identification document. All information shall be supplied to the Police Department's designee by no later than 12:00 noon on August 1, 2016. No individual shall work at the Carnival until or unless that person's name and identifying information has been provided to the Police Department. 10. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Music/Entertainment Festival Permit. r 217 0505:95990.1 o� CHESTERFIELD COUNTY . BOARD OF SUPERVISORS Page 1 of 2 17.9 RCIN� AGENDA Meeting Date: March 23, 2016 Item Number: 8.13.2.c. Subiect: Request for an Entertainment Festival Permit for Reithoffer Shows, Inc. to Conduct a Carnival at the Jefferson Davis Flea Market County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider the request of Reithoffer Shows, Inc. for an entertainment festival permit to conduct a carnival at the Jefferson Davis Flea Market on April 14 through April 24, 2016. If the Board grants the request, staff recommends that it be granted subject to the attached conditions. Summary of Information: Reithoffer Shows, Inc. proposes to conduct an outdoor carnival on Thursday, April 14 through Sunday, April 24, 2016, at the Jefferson Davis Flea Market at 5700 Jefferson Davis Highway. Reithoffer is an experienced carnival operator that has conducted numerous shows on the east coast, including several in Chesterfield. The sponsor for this event is Helping Hands and Healing Hearts Food Pantry, House of Prayer. The event, which will include rides, food, outdoor games, and entertainment, is proposed to be staged in the parking lot located at 5700 Jefferson Davis Highway. Hours of operation will be from 5 p.m. to 10 p.m. Mondays through Thursdays; 5 p.m. to 11 p.m. Fridays; 12 p.m. to 11 p.m. Saturdays; 12:30 p.m. to 11 p.m. Sundays. Preparer: Jeffrey L. Mincks Attachments: 0 Yes 17 No Title: County Attorney • A 9 • AGENDA Page 2 of 2 There will be a minimal gate fee to the carnival, and entrants will be required to purchase wristband or tickets at the cost of $20 per sheet in order to ride the amusement rides. It is estimated that over the 11 days of operation approximately 4,000 people will attend the carnival. Food and beverages will be provided by Reithoffer Shows, Inc. The entertainment arrangements have been reviewed by the County Attorney's Office and are adequate to meet the requirements for obtaining a permit provided that the sponsor complies with the attached conditions, which address proper crowd control, medical care, sanitation, and other needs. These are the same conditions which have been imposed on other carnivals in the County. CONDITIONS FOR ISSUING PERMIT TO REITHOFFER SHOWS, INC. 1. Permit holder shall hire off duty Chesterfield County police officers to provide traffic and crowd control during all hours of Carnival operation, as follows: April 14, 2016 (Thursday) - Hours: 5:00 pm —10:00 pm (3 officers) April 15, 2016 (Friday) - Hours: 5:00 pm —11:00 pm (3 officers) April 16, 2016 (Saturday) - Hours: 12:00 am —11:00 pm (3 officers) April 17, 2016 (Sunday) - Hours: 12:30 pm —11:00 pm (3 officers) April 18, 2016 (Monday) - Hours: 5:00 pm — 10:00 pm (3 officers) April 19, 2016 (Tuesday) - Hours: 5:00 pm — 10:00 pm (3 officers) April 20, 2016 (Wednesday) - Hours: 5:00 pm — 10:00 pm (3 officers) April 21, 2016 (Thursday) - Hours: 5:00 pm — 10:00 pm (3 officers) April 22, 2016 (Friday) - Hours: 5:00 pm — 11:00 pm (3 officers) April 23, 2016 (Saturday) - Hours: 12:00 am — 11:00 pm (3 officers) April 24, 2016 (Sunday) - Hours: 12:00 pm — 8:00 pm (3 officers) 2. Permit holder shall maintain a First Aid station, with at least one certified Emergency Medical Technician on duty during all times of Carnival operation. 3. Prior to the Carnival, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Carnival is being conducted. 4. No food vendor shall sell or give away any food unless a permit for food vending has been issued by the Chesterfield Health Department. 5. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney, as follows: a. Permit holder must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence for General Liability and $1,000,000 per occurrence for Automobile Liability. b. Permit holder must provide the Risk Manager with a complete list of all vendors who will work at the Carnival. Each vendor must provide a certificate of insurance with a minimum Commercial General Liability Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. C. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the event. 6. No carnival ride shall be operated unless a permit for its operation has been issued by the Building Official. All permit applications have been completed. G330,30 7. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications have been completed. 8. Permit holder will comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Carnival. 9. There shall be no one working at the carnival, whether for the permit holder, for a vendor, or for any other entity providing goods or services, who is a convicted sex offender. Permit holder shall provide the County Police Department with the names and sufficient identifying information for all individuals, of the age of eighteen or older, working at the Carnival, including individuals working for vendors, to allow the Police Department to perform a background check sufficient to assure compliance with this provision. The cost of the Police Department's background checks, including obtaining and verifying all necessary identifying information, shall be borne by the permit holder. The information shall include, at a minimum, a color copy of each Carnival worker's identification document. All information shall be supplied to the Police Department's designee by no later than 12:00 noon on April 8, 2016. No individual shall work at the Carnival until or unless that person's name and identifying information has been provided to the Police Department. 10. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Music/Entertainment Festival Permit. 0505:96097.1 00' 1 CHESTERFIELD COUNTY s' BOARD OF SUPERVISORS Page 1 of 2 AGENDA a Meeting Date: March 23, 2016 Item Number: 3.B.2.d. Subiect: Request of Laurin C. Willis and SLAP Productions, LLC for an Entertainment Festival Permit to Conduct the Central Virginia Food Truck Rodeo at Chesterfield Towne Center on Sunday, April 3, 2016 County Administrator's Comments: County Administrator: -77 Board Action Requested: The Board of Supervisors is requested to consider the request of Laurin C. Willis and SLAP Productions, LLC for an entertainment festival permit to conduct the Central Virginia Food Truck Rodeo at Chesterfield Towne Center on Sunday, April 3, 2016. If the Board grants the request, staff recommends it be granted subject to the attached conditions. Summary of Information: Laurin C. Willis and SLAP Productions, LLC plan to promote and sponsor the Central Virginia Food Truck Rodeo, an outdoor event to be held on Sunday, April 3, 2016, from 12:00 p.m. until 6:00 p.m. at Chesterfield Towne Center located at 11500 Midlothian Turnpike. Rouse Properties, Inc., owners of the property, have provided written permission to use the property. The event is proposed to be staged in the Towne Center's rear parking lot located at Koger Center Boulevard and Mall Drive. The event will include 25- 30 central Virginia food trucks. Live music will be performed by Jackson Preparer: Jeffrey L. Mincks Title: County Attorney 0505:95896.2 Attachments: Yes No #, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Wark, Cosby, and two local acts to be announced at a later time. The event will be free to the public. It is estimated that approximately 10,000 to 12,000 people will attend the event. The property is properly zoned for this use. The entertainment arrangements have been reviewed by the County Attorney's Office and are adequate to meet the requirements for obtaining a permit provided that the sponsor complies with the attached conditions, which address proper crowd control, medical care, sanitation, and other needs. The promoter has successfully promoted two previous events at the same location in the last two years. ;D Cl) CONDITIONS FOR ISSUING PERMIT TO LAURIN C. WILLIS AND SLAP PRODUCTIONS, LLC 1. Permit holder shall hire off duty Chesterfield County police officers to provide traffic and crowd control during all hours of the Central Virginia Food Truck Rodeo operation, as follows: April 3, 2016 (Sunday) - Hours: 12:00 pm — 6:00 pm (8 officers) 2. Permit holder shall maintain a First Aid station, with at least one certified Emergency Medical Technician on duty during all times of Event operation. 3. Prior to the Event, the permit holder shall provide the Fire Marshal with a site plan showing the means of emergency access to the premises where the Event is being conducted. 4. No food vendor shall sell or give away any food unless a permit for food vending has been issued by the Chesterfield Health Department. All permit applications have been completed. 5. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney, as follows: a. Permit holder must provide a certificate of insurance with a minimum Commercial General Limit of $1,000,000 per occurrence for General Liability and $1,000,000 per occurrence for Automobile Liability. b. Permit holder must provide the Risk Manager with a complete list of all vendors who will work at the Event. Each vendor must provide a certificate of insurance with a minimum Commercial General Liability Limit of $1,000,000 per occurrence and $2,000,000 general aggregate. C. The insurance required by this provision must be provided before the permit holder or any vendor will be allowed to begin set-up for the Event. 6. Permit holder will comply with all county noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Event. 7. Failure to comply with any of the above conditions will result in immediate and automatic revocation of the Music/Entertainment Festival Permit. 0505:95896.2 CHESTERFIELD COUNTY y BOARD OF SUPERVISORS Page 1 of 1 ` AGENDA �749 Y1ItCIyISA Meeting Date: March 23, 2016 Item Number: 8.B.3. Subject: Transfer $4,587.50 from the Matoaca District Improvement Fund to the Parks and Recreation Department to Purchase and Install a Scoreboard at the Matoaca Park Athletic Field County Administrator's Comments: County Administrator: The Board of Supervisors is requested to transfer $4,587.50 from the Matoaca District Improvement Fund to the Parks and Recreation Department to purchase and install a scoreboard at the Matoaca Park athletic field. Summary of Information: Chairman Elswick has requested the Board to transfer $4,587.50 from the Matoaca District Improvement Fund to the Parks and Recreation Department to purchase and install a scoreboard at the Matoaca Park athletic field. This request was originally made by Matoaca Youth Athletics. while the Board is not permitted to donate public funds to an athletic association, the Board can transfer public funds to the Department of Parks and Recreation to purchase and install a scoreboard since this is a capital improvement to county property. The purchase must be made by the Parks and Recreation Department in accordance with the Virginia Public Procurement Act and county purchasing policies. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director Budget and Management 0425:96098.1 Attachments: Yes No, e . : r APPLICATION This application must be completed and signed before the County can consider a request for funding with Distrkl tM.uoueft-mcet Funds. Com*ting and sk%nft thts #cum does not meas that, }lou vattt secewe ftij�4rg or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What Is the name of the applicant (person or 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What its the, Kenny % Crew j Matoaca Youth Athletics . MYA shall sponsor organize and support athletic activities in the Matoaca Elemen tray School District for the benefit of the childern .MYA and its agents shall teach childem the fundamental's of spcarts and good sportsmenship through practice, playing Provide name of other department 6. if this request for funding will not fully fund your activity or program, what other individual Matoaca Youth Athletics or organization will provide the remainder of the funding? is the organization a corporation Yes - corporation Is the organization non-profit? I Yes - non-profit I 01 Is the organization tax-exempt? 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Yes - tax-exempt PO Box 1094 Chesterfield,Va 23832 - address W Signature of the applicant —1f you are signing on behalf of an organization you must be the Kenny L Crew president, vice-president, chairman/director or Name of Applicant vice-chairman. Football Director—Title If sign g on beha o` organization enny L Cr - printed name 3/7/2016 - date For Internal Use Date Received; — 54 Form: Updated 2/7/2013 `7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 g , 49' AGENDA Meeting Date: March 23, 2016 Item Number: 83.4.a. Subject: Request for Permit for George Hoover to Stage a Fireworks Display at 70 Bellona Arsenal, Midlothian, Virginia on Saturday, June 4, 2016, with a Rain Date of Sunday, June 5, for a Family Wedding Celebration County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit for George Hoover to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on Saturday, June 4, 2016, with a rain date of Sunday, June 5, 2016. Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display as part of a family wedding celebration at 70 Bellona Arsenal, Midlothian, Virginia 23113, on Saturday, June 4, 2016, with a rain date of Sunday, June 5, 2016. Mr. Hoover has significant pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover has assisted in the staging of similar displays on the same property for more than 20 years without incident. Mr. Hoover has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. The Fire Marshal's Office has reviewed this fireworks request and indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparer: Jeffrey L. Mincks Attachments: Flyes No Title: County Attorney a `a CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I oU AGENDA Meeting Date: March 23, 2016 Item Number: 83.4.1b. 77 7 777777-777, -. Subject: Request for Permit for George Hoover to Stage a Fireworks Display at 70 Bellona Arsenal, Midlothian, Virginia on Saturday, May 7, 2016, with a Rain Date of Sunday, May 8, for a Family Wedding Celebration County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit for George Hoover to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on Saturday, May 7, 2016, with a rain date of Sunday, May 8, 2016. Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display as part of a family wedding celebration at 70 Bellona Arsenal, Midlothian, Virginia 23113, on Saturday, May 7, 2016, with a rain date of Sunday, May 8, 2016. Mr. Hoover has significant pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover has assisted in the staging of similar displays on the same property for more than 20 years without incident. Mr. Hoover has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. The Fire Marshal's Office has reviewed this fireworks request and indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparer: Jeffrey L. Mincks Title: County Attorney 0505:96093.1 Attachments: D Yes 0 No t' c. e CHESTERFIELD COUNTY icyy BOARD OF SUPERVISORS Page 1 of 1 SJ749 AGENDA G Meeting Date: March 23, 2016 Item Number: 8.B.4.c. Subiect: Request for Permit for George Hoover to Stage a Fireworks Display at 70 Bellona Arsenal, Midlothian, Virginia on Monday, July 4, 2016, with Rain Dates of Tuesday, July 5, for an Independence Day Celebration County Administrator's Comments: County Administrator: Board Action F The Board of Supervisors is requested to approve a permit for George Hoover to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on Monday, July 4, 2016, with Rain Dates of Tuesday, July 5, 2016. Summary of Information: George Hoover has requested permission from the Board of Supervisors to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia 23113, on Monday, July 4, 2016, with Rain Dates of Tuesday, July 5, 2016. George Hoover has significant pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover has assisted in the staging of similar displays on the same property for more than 20 years without incident. Mr. Hoover has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. The Fire Marshal's Office has reviewed this fireworks request and indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparer: Jeffrey L. Mincks Title: County Attorney 0505:96091.1 Attachments: � Yes 0No #.-3 0 CAESTERFIELD •1'A. _T BOARD OF SUPERVISORS Page 1 of t AGENDA Meeting ®ate: March 23, 2016 Item Number: 83.4.d. Subject: Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on July 4, 2016 County Administrator's Comments: County Administrator: Board Action Requeste: The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2016. Summary of Information: The Chesterfield County Parks and Recreation Department has requested permission from the Board of Supervisors to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2016. The Parks and Recreation Department has conducted similar displays on the same property in previous years without incident. The fireworks supplier, Zambelli Fireworks MFG. Co., Inc., is a nationally known fireworks company that has successfully assisted the county in its July 4 celebration for the past nine years. Zambelli has obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $2,000,000. The Fire Marshal has reviewed this fireworks request and indicates that it meets the criteria under the Fire Prevention Code. Preparer: Jeffrey L. Mincks Attachments: F-1 Yes Title: County Attorney 0505:96090.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA . 1 Page 1 of 1 Meeting Date: March 23, 2016 Item Number: 8.13.5. Subject: State Roads Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of a resolution for the referenced state roads acceptances. Summary of Information: Clover Hill District: Genito Towns Section 1 Genito Towns Section 2 Matoaca District: Broadmoor Park Section 1 Broadmoor Park Section 2 Preparer: Scott B. Smedley Title: Director, Environmental Engineering Attachments: Yes No # 'TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT. State Road Acceptance - Genito Towns Section I DISTRICT Clover Hill MEETING DATE: March 23, 2 016 ROADS FOR CONSIDERAMON: Banana Ln Avocado Dr Vicinity Map: Genito Towns Section I ProdmdE� chesiarrwd county cms TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Genito Towns Section 2 DISTRICT Clover Hill MEETING DATE: March 23, 2616 ROADS FOR CONSIDERATION: Banana Ln Tangerine Dr �T p: Genito Towns Section 2 F,mucad E� Cn"brr4d county ms TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Broadmoor Park Section I DISTRICT Matoaca MEETING DATE: March 23, 2016 ROADS FOR CONSIDERATION: CabrettaDr Camfield Dr Elinwood Ct Elinlxoo,d Dr Vicinity Map: Broadmoor Park Section 1 PTCdUC*d BY C-h*S'0rNqd rounty G3 1 0 ll-„ 5 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Bro,admoo,r Park Section 2 DIS'TRICT- Matoaca MEETING DATE: March 23,2016 ROADS FOR CONSIDERAMON: Camfield Dr Chesler Dr Produced E� CfteslPrfWff County G3 0, C 0 (') (; CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 1749 AGENDA "`XGiTI Meeting Date: March 23, 2016 Item Number: 8.B.6. Subiect: Set a Public Hearing to Consider an Ordinance Dividing Bird Voting Precinct in Dale Magisterial District into Two Precincts and Beach Voting Precinct in Matoaca Magisterial District into Two Precincts County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for April 13, 2016, to consider the attached ordinance. Summary of Information: The redrawing of Virginia's Congressional Districts, which was required by recent federal court rulings, has resulted in two Chesterfield County voting precincts being split by new congressional district boundaries. In order to prevent multiple congressional elections from being held in the same voting precinct, which can cause voter confusion, the Registrar is proposing to divide each of the two affected voting precincts along the same boundary line as now exists for the new congressional district. The affected voting precincts are Bird Precinct in the Dale Magisterial District and Beach Voting Precinct in the Matoaca Magisterial District. The newly drawn precinct boundaries would make the larger, northern portion of Bird Precinct a new, North Bird Precinct, and a small, western portion of Beach Precinct a new, West Beach Precinct. See the attached map and ordinance text for further detail. Preparer: Jeffrey L. Mincks Title: County Attorney Attachments: Yes 1-1 No y CHESTERFIELD COUNTY 4 BOARD OF SUPERVISORS 1749 AGENDA �RCFN Page 2 of 2 The current voting place for Bird Precinct is Bird High School, and the current polling place for Beach Precinct is Second Branch Baptist Church. Both voting places have ample space, parking, and accessibility. The Registrar is proposing to continue to use Bird High School as the voting place for both Bird and North Bird Precincts, and to use Second Branch Baptist Church as the voting place for both Beach and West Beach Precincts. Separate, well -marked spaces in each polling building will identify the polling places for the respective precincts, in order to prevent confusion. ell, 'N'�D"' 4 Chesterfield County, Virginia 203 - Bird Voting Precinct `a'; tU•4P r Polling Mace: Bird Fligh School 10301 Courthouse Road IT6.E"PCEIN j4 All � R 4.6 Uvd CYaAS CA �; T 4 a jy _ C CKa K&C. E _ tl ,v. x tft C _ fa N�HE K I tlSt[+,Ne16N Citi iv SA DR % 6 / � � rn( 0.N SRP Wr %' P + � Y !L' $ 6•F`t - "O 4E OMA e / a W*a p ✓T f A� u 41 m / T d' � w �� � a m°ul. f,o ,h(e r, �N. ` —F LH c NORTH BIRD ^ w O+ 7 s �y 203 � � I tt sc f "f f tlW TER fttIM9 DR tlRCHMDCT STM 6 TE 4 �� Ci / / a.All I! 1M OpUT WaY 1t Sf1ElT0C�Y Y ]O Paft L.1nUNE SC6lD WM1TER GN f, STalfilA'4 CT BAR@DPt EPrtI11G OR NOTCMKfE%.1,•.....,! C �� G 1 CP •. >JOEtlES w£CKCOt i5 E6%Cft1JW CA/! -'... L,R'R P C� `ii' .."cr kAYpft' ._ A+6NEL WE C%P+. t6 RO%9RltE /+ .... COURTHOU6E lVD � tl ��ik M1tl,. a2 k g '..+ �✓ Y ......_. r mi+1DNn� d m s Yw C a "`• r,y ¢ r, � cYY s to 1m ' c� v^e c "a 1 / r l CQ i Bird Precinct Information 0.6 025 N 0 0.5 Miles Magisterial District: Dale. WE VA House. of Delegates Disnicc (i2 VA Senate District: l t . Prr.OT,rrcd bi'G:hL.f rfiuld (:Lnun'c C;fS:'.i:r rch 2011 Congressional DSSYlYC.0 4 I In W � rF, �r w c ~ �u AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-3 RELATING TO PRECINCT BOUNDARIES AND POLLING PLACES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-3 of the Code of the County of Chested eld, 1997, as amended, is amended and re-enacted to read as follows: rzz•1 Bird Voting Precinct (203): F§61' "Wile.*1111111 UIPP.Mm .._. M.M. .. I p ....... Pff"MIMPAP.Mr. _.F.WM•. .. Beginning at the point where the center line of Iron Bridge Road (State Route 10) intersects the center line of Whitepine Road (State Route 701), thence southwardly along the center line of Iron Bridge Road to its intersection with Courthouse Road (State Route 2099), thence eastwardly along the center line of Courthouse Road to its intersection with Krause Road (State Route 903); thence southwardly along the center line of Krause Road to its intersection with a creek known as Great Branch, thence eastwardly along the center line of Great Branch to its intersection with Salem Church Road (State Route 642), thence northwardly along the center line of Salem Church Road to its intersection with Bellmeadows Road (State Route 1918); thence westwardly along the center line of Bellmeadows Road to its intersection with Windingrun Lane (State Route 1919); thence northwardly along the center line of Windinarun Lane to its intersection with Retriever Road (State Route (2022), thence westwardly along the center line of Retriever Road to its intersection with Watchaven Lane (State Route 2022); thence southwardly along the center line of Watchaven Lane to its intersection with Huntingcreek Drive (State Route 1913); thence northwestwardly along the center line of Huntingcreek Drive to its intersection with Whitepine Road (State Route 701); thence westwardly along the center line of Whitepine Road to its intersection with Iron Bridge Road; thence northward) aloes the center line of Iron Bridge Road to its intersection with Kingsland Creek, the point and place of beginning. 0505:96100.1 1 0600si The voting place for Bird Voting Precinct shall be Bird High School, 10301 Courthouse Road. North Bird Voting Precinct (215): Beginningat t the point where the center line of Iron Bridge Road (State Route 10) intersects the center line of Kingsland Creek; thence eastwardly along the center line of Kingsland Creek to its intersection with Beulah Road (State Route 641); thence southwestwardly along the center line of Beulah Road (State Route 641) to its intersection with Salem Church Road (State Route 642); thence southwardly along the center line of Salem Church Road (State Route 642) to its intersection with Bellmeadows Road (State Route 1918); thence westwardly along the center line of Bellmeadows Road to its intersection with Windingrun Lane (State Route 1919); thence northwardly along the center line of Windingrun Lane to its intersection with Retriever Road (State Route (2022); thence westwardly along the center line of Retriever Road to its intersection with Watchaven Lane (State Route 2022); thence southwardly along the center line of Watchaven Lane to its intersection with Huntingcreek Drive (State Route 1913); thence northwestwardly along the center line of Huntingcreek Drive to its intersection with Whitepine Road (State Route 701); thence westwardly along the center line of Whitepine Road to its intersection with Iron Bridge Road; thence northwardly along the center line of Iron Bridge Road to its intersection with Kingsland Creek, the point and place of beginning. The voting place for North Bird Voting Precinct shall be Bird High School, 10301 Courthouse Road. Beach Voting Precinct (305): Beginning at the point where the center line of Nash Road (State Route 655) intersects the center line of Woodpecker Road (State Route 626); thence southwardly along the center line of Nash Road (State Route 636) to its intersection with a creek known as Second Branch; thence westward along the center line of Second Branch as it meanders to its intersection with Second Branch Road (State Route 653); thence northwardly along the center line of Second Branch Road (State Route 653) to its intersection with Beach Road (State Route 655); thence westw y eastwardly along the center line of Beach Road to its intersection with West Hensley Read; thenee neAheastwar-dly along the eenter line of West Hensley Read te its inter-seetien with b alongDr-ive to its inter-seetion with Meunteastle Road; thenee eastwar-dly along the eenter- line elf eei4er- line ef Brandy Oaks Boulevar-d te its k4er-seetion with BFandy Wood Read; then eastwar-dly along the eei4er- line of Br-andy Weed Read to its ii4er-seetien with the nefthwe boundary ef Census Bleek 510411010101014; thenee neftheastwafdly along said boundary te its the een4er- line of Deffyveaehb the eenter- line ef Donegal Dr-ive to its k4er-seetion with the eastern boundafy ef Genstis Bleek 510411010101044-; 0505:96100.1 2 alongthenee along510411010101019; thenee nertheastwar-dly along said boundary to 4s k4er-seetion with Therea the eenter- line of TheFeatt to its inter-seetion with the eenter- k4er-seet o .,.i Qualla Road (State Route 653); thence northwardly along the center line of Qualla Road (State Route 653) to its intersection with Swift Creek; thence meandering eastwardly along the center line of Swift Creek to its intersection with the eastern boundary line of Pocahontas State Park thence southward along the eastern boundary line of Pocahontas State Park to its intersection with Woodpecker Road; then eastward along the center line of Woodpecker Road to its intersection with Nash Road, the point and place of beginning. The voting place for Beach Voting Precinct shall be Second Branch Baptist Church, 12217 Second Branch Road. West Beach Voting Precinct (318 Beginning at the point where the center line of Second Branch Road (State Route 653) intersects with the center line of Beach Road (State Route 655), thence westwardly along the center line of Beach Road to its intersection with West Hensley Road; thence northeastwardly along the center line of West Hensley Road to its intersection with Springford Parkway; thence northeastwardly along the center line of Springford Parkway to its intersection with Brand cy rest Drive; thence southwardly along the center line of Brandycrest Drive to its intersection with Mountcastle Road, thence eastwardly along the center line of Mountcastle Road to its intersection with Brandy Oaks Boulevard, thence southwardly along the center line of Brandy Oaks Boulevard to its intersection with Brandy Wood Road, thence eastwardly along the center line of Brandy Wood Road to its intersection with the northwest boundary of Census Block 510411010101014, thence northeastwardly along said boundary to its intersection with Derryyeach Drive; thence northeastwardly along the center line of Derryveach Drive to its intersection with Donegal Drive; thence northeastwardly along the center line of Donegal Drive to its intersection with the eastern boundary of Census Block 510411010101014; thence along said boundary to its intersection with the northwest boundary of Census Block 510411010101019; thence northeastwardly along said boundary to its intersection with Thoreau Drive; thence northeastwardly along the center line of Thoreau to its intersection with the center line of Trailwood Drive, thence southwardly along the center line of Trailwood Drive to its intersection with Qualla Road (State Route 653); thence southwardly along the center line of Qualla Road (State Route 653) to its intersection with Beach Road (State Route 655); thence westwardly along the center line of Beach Road to its intersection with Second Branch Road (State Route 653), the point and place of beginning_ The voting place for West Beach Voting Precinct shall be Second Branch Baptist Church, 12217 Second Branch Road. (2) That this ordinance shall become effective immediately upon adoption. 0505:96100.1 3 coo 1749 yRGIN�' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 23, 2016 Item Number: 83.6.1b. Subiect: Set Date for Public Hearing to Consider an Amendment to the County Code Related to Fee for Deferral from Public Hearing/Meeting, Final Plat Print Submittal and Definitions of Major And Minor Changes County Administrator's Comments: County Administrator: Set public hearing for April 27, 2016 on the attached ordinance amendment. Summary of Information: Planning Commission Action. At their March, 15, 2016 meeting, the Planning Commission forwarded a recommendation of approval by a vote of 3 to 2. Below is a Summary of Proposed Amendment: Deferral Fee. Recently the Board of Supervisors amended the zoning ordinance required fee for deferral from a public hearing or meeting. That amendment provided that the fee only apply when the applicant is requesting such deferral. In order to be consistent in the application of fees, staff proposes the subdivision ordinance required deferral fee be amended so as to only apply when the applicant requests such deferral as well. Final Plat Print. For subdivision final plats ready for recordation, two prints are required to be submitted by the appl''icant. Previously one such print was a transparency (photographic positive polyester film) print. Such a transparency print is more expensive than the paper print and with changes in technology no longer necessary for staff. Staff proposes with this Preparer: Kirkland A. Turner Attachments: ■ Yes ❑ No Title: Director of Planning CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information Continued: amendment that a transparency print no longer be required.as one of the two final plat prints. Major/Minor Change to Approved Preliminary Plats. Preliminary Plats show the proposed layout for a residential—lot subdivision. Once approved, the plats may only be modified through one of two processes depending upon the magnitude of the proposed change. If changes are major, the ordinance requires submission of a new plat. Examples of major changes are changes in density, Chesapeake Bay Preservation Act compliance or road alignment. If changes are minor, revisions may be approved with a Technical Correction Letter. Examples of minor changes are lot line adjustments, internal alterations that do not affect adjacent properties or small utility line adjustments. The development community expressed concern that the definitions of major change and minor change are too restrictive and requested modification to allow more staff flexibility. The proposed amendment would provide that a major change be an alteration that staff determines affects the overall design intent, or impacts surrounding property, land use or compliance with code. A minor change is an alteration not determined to be major change. Current ordinance would preclude any lot increase from being a minor change, however with this amendment a lot increase could be a minor change provided that such increase and related impact are not determined.by review staff to be a major change. The development community is encouraged to submit initial preliminary plat plans that accommodate sufficiently the impacts that may result for reasonable increases in lot density or other design changes so as to avoid the major changes that result in a new submittal. It is hoped that the approved preliminary plat is the highest and best design intent of the development so that the need for major changes is rare. With this amendment we further expand the flexibility for staff to easily approve changes when such accommodation was already made or when little or no impact upon compliance or adjacent property occurs, this helps avoid additional delay and expense upon the development process. I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 17-9, 17-48, 17-51 AND 17-85 OF THE SUBDIVISION ORDINANCE RELATING TO FEES FOR DEFERRAL FROM PUBLIC HEARING/MEETING, FINAL PLAT PRINT SUBMITTAL AND DEFINITIONS OF MAJOR AND MINOR CHANGES. BE IT ORDAINED by the Board of Supervisors of Chesterfield.County: (1) That Sections 17-9, 17-48, 17-51 and 17-85 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: Sec. 17-9. Fees. -In addition to any other required fees, including those fees imposed by state agencies, the fees provided in this section shall be submitted to the planning department in conjunction with the specified application or request. Application Type Fee (in dollars) Preliminary Subdivision Plat Initial Submittal plus 2 Revision Submittals 1000 plus 50 per lot Fourth and Subsequent Submittals - 900 Overall Conceptual Plan (submitted for review separate from Preliminary Subdivision Plat) Initial Submittal plus 2 Revision Submittals 1100 Fourth and Subsequent Submittals 900 Construction Plan Review Initial Submittal plus 2 Revision Submittals 1400 plus 70 per lot or parcel Fourth and Subsequent Submittals 1000 Table Review 350 Construction Plan Adjustment 500 per submittal Lot Subdivision Final Plat 1600 plus 30 per lot Amended or Line Modification Final Plat 85 per lot or parcel Residential Parcel and Family Subdivision Final Plat 100 per lot or parcel Onsite Sewage Disposal System Soils Analysis Review 155 per lot or parcel Major Change to Approved Plat 1000 per submittal Technical Correction Letter per Requested. Change 100 Exceptions to Subdivision Requirements Sec. 17-8 1000 per ordinance sectionill Deferral Request by Applicant from Planning Commission Public Hearing/Meeting 1000 for first deferral plus 2000 for each deferral thereafterPI Written Verification of Subdivision or Subdivision Interpretation 150 [1] This fee is in addition to fees applicable to a subdivision plat review. 000 Sec. 17. -48. Lot subdivision final plat process. 000 C. Plat approval. 000 2. After the final plat has been reviewed to an approvable format, the subdivider may submit two final plats prints suitable for recordation!.f 'mss -that incorporate and address final plat written review comments and conditions. ene—The prints shall conformi*g to the Virginia State Library and Archives Standards for plats_,and ene — 000 Sec 17-51. Residential parcel subdivision final plat 000 D. Plat Approval. 000 3. After the final plat has been reviewed to an approvable format, the subdivider may submit. two final plats prints suitable for recordation ns =that incorporate and address final plat written review comments and conditions. en --The prints shall conformi*g to the Virginia State Library and Archives Standards for plats.,—and ene 000 2 Sec. 17-85. Definitions. 000 D. The following definitions shall apply to this chapter: 000 Major Change: For the purpose of article II of this chapter, significant thefellewing alterations which, as determined by the plans review team:., changes the overall design intent, or impacts surrounding properties, land use of the subject property or compliance with this chapter. Such alteration may include, but not be limited to: 1. Plat alter- tions r inti g4~ the Road creation., realignment or extension -,of a street, oF ingqRnatien in a manner-suffieient to incorporate siarah density ,.i, ges for- the fel g a:2.Pollutant r -o iev-eAVSMP and CBPA compliance; 3. BMP relocation affecting adjacent property.; - 4. Impact upon, or mModification to ,ef environmental features; or - 5. Major water or wastewater facility relocation. 6--9tl�e sha ges of sifnilaf signifiranee, f plana;„ - v4flieh- ;A.41.1. inVaet land use, eewplianee with th 4s ef this, ehapter-, or - Minor Change: For the purpose of article II of this chapter, alterations not defined as., or determined by the plans review team to be, a Major Change, so long as they alteration does not ' onflict with applicable provisions of this chapter. 000 VSMP: Virginia Stormwater Management Program regulations authorized by the Virginia Stormwater Management Act. (2) That this ordinance shall become effective upon adoption. 1928:95870.1 3 •A'�• •,. AJIM ,, �• �,. Pagel of 2 Meeting Date: March 23, 2015 Item Number: 8.8.7. Subject: Appropriation of Road Cash Proffer Funds and Authorization to Proceed with the Route 10 Eastbound (Route 288 to Frith Lane) Widening Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $862,000 in road cash proffers (Traffic Shed 13) and authorize the County Administrator to proceed with the Route 10 Eastbound (Route 288 to Frith Lane) Widening Project. Summary of Information: The Board is requested to appropriate $862,000 in road cash proffers for the Route 10 Eastbound (Route 288 to Frith Lane) Widening Project. This section of Route 10 is currently a four -lane divided roadway, carrying 36,000 vehicles per day, and needs to be widened to six lanes. Cash proffers are available in Traffic Shed 13 to add a third lane to Route 10 eastbound between Route 288 and Frith Lane. The project will extend and incorporate existing areas that have already been widened. Minimal property acquisition, primarily easements, will be required for the improvements. There is sufficient funding available in Traffic Shed 13 for this project. Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Allan Carmody Title: Director of Budget and Management Attachments: Yes No ¢;. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Recommendation: Staff recommends the Board: 1. Appropriate $862,000 in road cash proffers from Traffic Shed 13 for the Route 10 Eastbound (Route 288 to Frith Lane) Widening Project; and 2. Authorize the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney; and 4. Authorize the County Administrator to proceed with the design and right-of-way acquisition, including advertisement of an eminent domain public hearing if necessary and to accept the conveyance of right-of-way and easements that are acquired; and S. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 6. Authorize the Director of Purchasing to proceed with the advertisement of a construction contract for the project; and 7. Authorize award of a construction contract, up to $630,000, to the lowest responsive and responsible bidder; and 8. Authorize the County Administrator to execute all necessary change orders for the work, up to the full amount budgeted for the project. DistriCt: Dale Proposed: Cash Proffers (Shed 13) $ 862,000 Total 1 $ 862,000 OO= ATTACHMENT Preliminary Engineering $ 75,000 Right -of -Way $ 30,000 Utility Relocation $ 22,000 Mitigation $ 0 Construction $ 630,000 Construction Contingency $ 63,000 Construction Inspection $ 42,000 Total $ 862,000 Proposed: Cash Proffers (Shed 13) $ 862,000 Total 1 $ 862,000 OO= ATTACHMENT ROUTE 10EASTBOUND (ROUTE 288 TO FRITH LANE) WIDENING Route 10 Eastbound ,(this, s,ide of Rte 10) 6-10019 X671 ATTACHMENT B W'M'5' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ;,gats AGENDA Meeting Date: Larch 23, 2016 Item Number: 8.8.8. Subiect: Acceptance of a Parcel of Land for the Extension of Ashton Park Drive from Carrie E. Coyner, Trustee of the Goodrich River Trust Agreement County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel extension of Ashton Park Drive from River Trust Agreement, and authorize deed. Summary of Information: of land containing 1.52 acres for the Carrie E. Coyner, trustee of the Goodrich the County Administrator to execute the Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.52 acres for the extension of Ashton Park Drive as shown on the attached plat from Carrie E. Coyner, trustee of the Goodrich River Trust Agreement. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: Yes Title: Real Property Manager NO nrs "VICI: 11-Y SKETCH Acceptance of a Parcel of ,and for the Extension of Ashton Park Drive from Carrie E. Coyer, Trustee of the Goodrich River Trust Agreement c4e, NNIM Chestarf{eld County DepaTtm.Ent of Util Kies CGW G000,59 O..P, (I A x \ :lot 210 Vy TEMPORARY TURN AROUND EASEMENT D.B. 3586, PC. 774 0_ 14A83I I Nz 16 =T DRAINAGE EASEMENT I PfT-21'r20-6 D.B. 3586, PG. 774 N 36392622.334 N 3639329.53 FLTRONA POROUS TECH CORP. GPIN. 81163648800000 ...... D.S. 9302, PG. 18 CARRIE E. COMER, 1625 ASHTON PARK DR I k "k' WBS777U7E 7-RUS777 . ........ GFIN. 813639256600000 ...... tA* D.B. 8101, PG. 379 D.B. 2800, PG. 863 (2) 10' TEMPORARY..1600 ASHTON PARK DRIVE CONSTRUCTION ....."In EASEMENT D.B. 3586, PG. 783 CARRIE E. COMER, SUSS777UTE TRUSTEE 20' WATER EASEMENT GPIN. 813639256600000 D.B. 3586, PG. 783 D.B. 8101, M 379 D.B. 2800, PG. 863 .... 1600 ASHTON PARK DRIVE 1.52' ACRES TO BE DEDICATED tN 0, c, N 3639111.52 m L-52,59' r. AR R-45.00' A -6615n2* TAN -29.76' CND -49.65' CHD BRG-N72-52-24-E N162120 -E 85286' i ......... TEMPORARY TURN 'Z-*-'-'.*.".'-% AROUND EASEMENT GRAPHIC SCALE L-191.77' 56 0 100 R-70.00' R �7� L-5 50 A-156*57*52' TAN=34a5l' C CHD_j. HD-IJ718' CHD BRG_S J9 . 00 -S62*07'36'E IN FEET -70.00'. CHD BRG 1 inch = 50 ft S16ZIL20 W .1 NOTE, THIS PROPERTY IS NOT WITHIN �0' N 36J9062.00 A FEMA DEFINED FLOOD PLAIN ii II (FLDOB ZONE X) PANEL NO. 51041CO365D EFFECTIVE DATE, DECEMBER 16, 2012 01-A T THIS SURVEY WAS MADE FOR THE PURPOSE or OF IDENTIFYING LEGAL BOUNDARIES THIS SURVEY DOES NOT PURPORT TO IDENTIFY L52 ACRES OF LAND TO BE DEDICATED ENVIRONMENTAL FEATURES SUCH AS WETLANDS AND TEMPORARY TURN AROUND EASEMENT DR POLLUTANTS WHICH AN ENVIRONMENTAL BERMUDA DIS TRIC T ASSESSMENT WOULD IDENTIFY, CHESTERFIELD COUNTY, VIRGINIA THIS SURVEY IS SUBJECT TO ANY EASEMENT SCALE 1" = 50' OF RECORD AND OTHER PERTINENT FACTS FEBRUARY 29, 2016 WHICH A TITLE SEARCH MIGHT DISCLOSE Townes THIS DOES N17T REPRESENT A CURRENT Sl'rl=- ENGINEERING FIELD SURVEY 9850 LORI ROAD, SUITE Rai CO, PROJECT# 99-0159 CHESTERFIELD, VIRGINIA 23832 CQ SITE# 99PRL7361 PH0NC,(804) 748-9011 FAX+;(804) 748-8590 DRAWN RY- Anr CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: March 23, 2916 Item Number: 8.B.9.a. Subiect: Request Permission for a Proposed Picket Fence to Encroach within an Eight - Foot Easement and a Sixteen -Foot Drainage Easement Across Lot 42, Leland Village at Charter Colony, Section A County Administrator's Comments: County Administrator: 2 Board Action Requested: Grant Lisa Shawn Collins permission for a proposed picket fence to encroach within an 8 -foot easement and a 16 -foot drainage easement across Lot 42, Leland Village at Charter Colony, Section A; subject to the execution of a license agreement. Summary of Information: Lisa Shawn Collins has requested permission for a proposed picket fence to encroach within an 8 -foot easement and a 16 -foot drainage easement across Lot 42, Leland Village at Charter Colony, Section A. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FI No 4 � � "z -J" - -,. G�000GI 'ICINITY SKETCH Request permission for a Proposed Picket Fence to Encroach within an Eight -Foot Easement and a Sixteen -Foot Drainage Easement Across Lot 42, Leland Village at Charter Colony, Section A F�Q U F: S -r p �k tA SS 10, N r -O R _-IA PROPOSED PICKET 55 CE Chesterfield CDUnty Department ©f Utilfi_- XX - FENCE LICENSE AREA COMMON AREA 2'90 52S'S i'4 DRAINAGE 16,EASEMENT RETAINING WALL 2,90, A LOT 4.3 LOT 41 10 rxaa law, LISA SHAWN COLLINS 1101 ALCORN TER f PROPOSED DB 9814 PG 139 DWELLING ';z PIN: 725699575000000 6.1 'b CLEARING A501 !i z 6.0, GRAVEL DRIVE CONSTRUCT/©N SILT DRIVE FENCE" L- - "00 V ��-1962. T7' 15.6,3'-280- ixl x op: yt�280 ALCORN TERRACE V-4 Mark B. Beafl No. 1613 1112312004 SU NOTE THIS PLAT IS Proposed -COMPILED FROM REV. 11�1� j ADD SUNROOM Improvements on PLATS OF RECORD 0 V-2 00 004" 8EDF090 ENLARGE DECK LOr,42, SECTIONA L DATE:061012oo4 L jnA ND VIL LA GE a t CHARTER COL ON Y SCALE: 1"- ;z Chesterfield County, Virginlo JOE) NO: C0410613 RE, MAINSMEFT HOMES PLANNER8 ARCHITECTS - ENGINEERS - SURVEYORS FtZrLVCMN0 TOMORnOW 801 SranChwzy Road # Sults 100 • Plohmond, vinginia 23235 -Phone (804) 794-0671 * Fax (604) 794-2036 www.baLter.cc oc:�01 . 0 EP 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 h- AGENDA Meeting Date: March 23, 2016 Item Number: 8.13.9.1b. Subiect: Request Permission for an Existing Driveway to Encroach on County Property to Access Property at 12603 Lewis Road County Administrator's Comments: County Administrator: Board Action Requested: Grant Daniel C. Shoosmith and Zella A. Shoosmith permission for an existing driveway to encroach on county property to access property at 12603 Lewis Road; subject to the execution of a license agreement. Summary of Information: Daniel C. Shoosmith and Zella A. Shoosmith have requested permission for an existing driveway to encroach on county property to access property at 12603 Lewis Road. This is a requirement for variance 15AN0124. This request has been reviewed by county staff. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Propertyger Attachments: 0 Yes F-1 No # Q 00-64 IWA[9jjjj MA kINVAULAWn Request permission for an Existing Driveway to Encroach on County Property to Access Property at 12603 Lewis Road -To STONEPA-TH eS D9 ARDEN DR ,cA EiEIGHTS' ztirn ti z > G)� N Chesterfieki County DepaAment of Utilities S I ha416 67 IW CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 R AGENDA Meeting Date: March 23, 2016 Item Number: 8.13.9.c. Subiect: Request Permission for an Asphalt and Gravel Driveway to Encroach Within a Fifty -Foot Unimproved County Right of Way Known as Perdue Avenue County Administrator's Comments: County Administrator: Grant Sutherland Homes, Inc. permission for an asphalt and gravel driveway to encroach within a 50 -foot unimproved county right of way to access property at 2908 Perdue Avenue, subject to the execution of a license agreement. Summary of Information: Sutherland Homes, Inc. has requested permission to construct a gravel driveway and use a portion of an existing asphalt driveway within a 50' unimproved county right of way from Point A to Point B as shown on the attached plat to access property at 2908 Perdue Avenue. This is a requirement for Variance 15AN0168 and has been reviewed by county staff. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes FINo 4 VICINITY SKETCH Request permission to Driveway to Encroach County Right of Way Known sphalt- and Gravel a Fifty -Foot Unimproved as Perdue Avenue M NE RD IV REQUEST PERMISSION TO CONSTRUCT AGRAVEL DRIVEWAY ID? ry LIJ N Chesterfield County DepaTtment of Utilities AL W, 1 -,ch - b15..5'7 'W, �a)330GS -r tC7oeIl 'E �^ R 004.0 H' �t 0� N h R- 92o.5i' ,_ M.70 ioo., R 4 - VO 4 LICENSE AREA FROM Of POINT A TO POINT B 4�; -3, . 0. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 .hiAl AGENDA Meeting Date: March 23, 2016 Item Number:1 f,77�.s'7 Subject: Request to Quitclaim a Portion of a Twenty -Foot Water Easement Across the Property of LIDL US Operations, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board Administrator to execute a quitclaim deed water easement across the property of LIDL Summary of Information: of Supervisors and the County to vacate a portion of a 20 -foot US Operations, LLC. LIDL US Operations, LLC has requested the vacation of a portion of a 20 -foot water easement across its property as shown on the attach plat. This request has been reviewed by the Utilities Department. There are no public improvements in the portion of the easement to be vacated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes FINo 45007 "VICINITY SKETCH Request to Quitclaim a Portion of a Twenty -Foot Water Easement Across the Property of EIDE US Operations, LLC Ft IF KvIloct) LSD 'Z 14 C" Portion of 20,'Water Easement to bQuitc[aimed --- - - - uj ----------- Ulf Cy ChEstErfipeb lDounty DepartmEnt of Utilities w 111&1 -EF,6 67 leal GG 0071 \ w LL LL�10 r L n ~ = 4 O o �✓,i C'4 C/i J �> o a m O (0 CL ` 5 v z tij :D 0 0 SAD 63 1 co C-) ° L0 �A z� T C � M { U J d b lC) cs zcr O mN�� f CV c6I" N N ® U �o oIli Lu ¢��o5�c J N a ovM wN� �t Q a c c=ivrviv`Or r.�j _ ��05 '-1'� R 0 cr 0.. o w J ^� o o D orn�n� a L �° Np F o; k", M j� U7 w o ,j Z WH:/ 5 soI 0 ofQQUu i wCA ti4,7'L9Z QLL1cn 00 m aM �— „w= So,co.6lS o v �Z ro Mo ZU 0 cc o d ° IE OiNzc1m / F-W p Z ~�QCUU 5 y U lb Z- CC la1 Q `TOG 0� o c ¢mw�n M/ �— �Z � n.EW J w 0 to c;3 mW z 0 V) Ld % / ono '' ° N ¢ Q O LO Z N t) / flm 11 I N I u:QQUU c0 r N W z u- / RIP m ,¢ LU i m o M: J ¢O w Q• / oZLL I z0 = LJ �wO fI OU F / PPP NN \ _¢ U /m w 41 tp oo,cp ^ a% off\ I z -i ¢ ZQ £c\� �2h� i I m n m ccZ '00 c NON �ZIL oo�noc JI > Y�rY �Nco(n �F=��o W 4 ) n-11 m^ m 0z66i /o<KU11 11 U U t y / Z000n� �aoaz Z alga ro n0 0 V p zWN Y¢ Cn W ? I U5 W Jll ow 3 FLQw W W� LL i 0 C) W 3 w u-acazo zm.mm O tL'a 1"? vLo E.—m Mizz OQWd Cc T, toQo O OOM �o / U _ R m o CLF-r >'� / 0 5 vx rn CO moa o � l � � oo.-coov).m a � 31Y(S Z-vom_ � I I �frOi ,i oo) �( (g( eJd3 8 �1 C13 w > i Z <'�C+ (14V� es d X,,&�� ��� �,�, o z Ae�! 6 N Nos �1 Q $ m CHESTERFIELD • BOARD • SUPERVISORS Page 1 ofO AGENDA ing Date: March 23, 2016 Item Number: 8.B.10.b. Subiect: Request to Quitclaim a Twenty -Foot Storm Water Management Best Management Practice Access Easement Within Meadowville Landing, Section 3 County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 20 -foot SWM/BMP access easement within Meadowville Landing, Section 3. Summary of Information: Meadowville, LLC has requested the vacation of a portion of a 20 -foot SWM/BMP access easement across its property as shown on the attach plat. A new easement has been dedicated. This request has been reviewed by the Environmental Engineering Department. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: E Yes FI No # 060073 "VICINITY SKETCH Request to Quitclaim a Twenty-F'oot Storm Water Management Best Management Practice Access Easement within Meadowville Landing, Section 3 RIVER REQUEST TO QUITCLAIM A20'SWM/BMP ACCESS EASEMENT K C ti V, M -In Chestufield County Dapartment of Utilities 6,F 5?;q 0CZ!',!10,74 w to ��- ENON CAURC aRa� eie \ Z a r t ROADROAD n 00 ;s: 3 O tip Sr17 A RiM1 0. CW 3 \t\ U3�tr ti Qtyla'a� 1- @Wto tU q G3 � t\ La Q` ���q �q � � a$ 8 to � � $ W Q z ge f�1% W tnii� W o �o� 8 O W N W � O r LA w m HAIt { k 44 - HICK rcn�4's V MIN-, ! � o 3 4 { ! dap t \� ! \ ISE / t \ t � � t �a /-av1p•}2� (+b 1LYgJ w�car 12 ti'l-111, _ Py Coy CHESTERFIELD COUNTY " BOARD OF SUPERVISORS Page 1 of 1 �gcr+u` k AGENDA Meeting Date: March 23, 2016 Item Number: 8.8.11. Subject: Award of Construction Contract for County Project 14-0013, Turner Road Force Main Modifications County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to award the construction contract to C. T. Purcell, Inc. in the amount of $988,227 and authorize the Director of Purchasing to execute the necessary documents. Summary of Information: This project consists of the installation of three (3) new air release valves, the installation of ten (10) air release valves to replace ten (10) existing vent stacks, the abandonment of three (3) existing air release valves and the replacement of one (1) existing air release valve, all to improve system reliability. Staff received a total of four (4) bids. The bids ranged from $988,227 to $1,882,250. The lowest bid was from C. T. Purcell, Inc. in the amount of $988,227. The county's Engineering Consultant, Arcadis U.S., Inc., has evaluated the bids and recommends award of the contract to C.T. Purcell, Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District: Dale & Bermuda Preparer: George B. Hayes Title: Director of Utilities Preparer: Allan Carmody Title: Director of Budget and Management Attachments: Yes No 01,1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting D. March 23, 2016 Item Number: 8.13.12. Subiect: Schools Mid -Year Budget Amendments County Administrator's Comments: County Administrator: (�Xo_ Board Action Requested: Amend FY2016 school division appropriations as follows: increase the operating fund by $5,933,260; increase the grants fund by $290,000; increase the food service fund by $300,000; and reduce the capital projects fund by $1,800,000, to reflect post -adoption changes in the school budget; and accept and appropriate two new grants in the amount of $376,104. Summary of Information: First, this paper asks for authority to amend school division appropriations as approved by the School Board on February 9, 2016. The largest change occurs in the operating fund (+$5,933,260) that is predominantly related to the appropriation of the lea5e-purchase proceeds used -to, pxo.cure_'Chromebooks_for the high school level. This action does not represent a"­�h Aing''b' ', f t b- the Chromebook implementation plan; it is simply the accompanying accounting action that will record the purchase approved in the FY2016 budget. In addition, there is an appropriation requested to provide for the purchase of cafeteria furniture (funded from food service) and a technical adjustment in the grants/capital projects fund that just changes which fund an expense will occur (no change in expense amount). Preparer: Allan Carmody Title: Director, Budget and Management ---------- Attachments: Yes , No ---------- i 0 CHESTERFIELD COUNTY I.•;� •,SUPERVISORSPage 2 of 2AGENDA There is also a request to accept two new grants in the amount of $376,104 that will provide after school remediation services at Harrowgate and Falling Creek Elementary Schools, which requires no match and does not create any positions. The School Board has approved these actions and the accompanying papers are attached to this item. 30178 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM # 74 (2015) TO: SCHOOL BOARD FROM: MARCUS J. NEWSOME SUBJECT: FY2016—ACCEPTANCE OF NEW GRANTS PERTINENT INFORMATION September 21, 2015 On June 23, 2015, the School Board adopted an annual financial plan totaling $633,457,000 in all funds. Since that time, there have been several changes of which the School Board has been made aware. At this time, there is a need to bring two additional grants to the School Board for acceptance and to request additional appropriation from the Board of Supervisors for these grants. School Board Policy 7130 requires that the School Board be made aware of each new grant's provisions and funding availability prior to accepting each new grant. The following are two awards for grants not included in the FY2016 Adopted Budget: 1) 21St Century Community Learning Centers (CLCC) — Harrowgate Elementary $187,882 2) 21s' Century Community Learning Centers (CLCC) — Falling Creek Elementary $188,222 The 21st Century Community Learning Centers (Title IV, Part B) programs create opportunities for academic enrichment during non -school hours for students who attend high -poverty, low -performing schools. The programs help students meet state and local standards in core academic subjects, offer enrichment activities that complement regular academic programs, and offer literacy and other educational services to the families of participating children. The grants received by Harrowgate and Falling Creek Elementary Schools will each provide before and after school remediation and academic enrichment to approximately 80 low -achieving students from mid-October until June. Grant funds are used primarily to pay teachers and provide transportation home at the end of the program day. Each program includes partnerships with Chesterfield Mental Health for delivery of the Buddy2Buddy peer mentoring/substance abuse prevention program as well as other community-based organizations. 21st CCLC grants are federal funds passed through the Virginia Department of Education and awarded to localities through a competitive process. Grants are awarded for three years, after which grantees may reapply. There is no match required. RECOMMENDED ACTION: It is recommended that the School Board: a) accept the grants as described above that have been awarded since the adoption of the FY2016 budget, and b) request the Board of Supervisors to increase the Instruction appropriation category by $376,104. MJ N/CAS/sn Memo #74 Attachment VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, September 21, 2015, at six -thirty o'clock in the Public Meeting Room of the Chesterfield County Courthouse Complex PRESENT: Carrie E. Coyner, Chair Dianne H. Smith, Vice -Chair David S. Wyman Thomas J. Doland Debra E.Girvin 6_ •k WHEREAS, Chesterfield County Public Schools has been awarded the 21st Century Community Learning Centers (Title IV, Part B) grant for these schools- Harrowgate Elementary and Falling Creek Elementary; and WHEREAS, these grant awards have necessitated an increase in the Instruction appropriation category; NOW, THEREFORE, BE IT RESOLVED, that on motion of , seconded by , the School Board hereby requests the Board of Supervisors to increase the instruction appropriation category by $376,104. Deborah Salyer, Clerk Marcus J. Newsome, Superintendent w 0 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #10 (2016) February 9, 2016 TO: SCHOOL BOARD FROM: MARCUS J. NEWSOME SUPERINTENDENT SUBJECT: BUDGET REVIEW — MID -YEAR 2015-2016 PERTINENT INFORMATION The School Board's approved FY2016 financial plan totals $633,457,000 in three funds: operating $581,100,000, grants - $26,900,400, and federal food service - $25,456,600. All funds are projected to be in balance at year end. At this time, there are several revenue and expenditure adjustments to be made within various appropriation categories and funds for this fiscal year. These are reflected by fund below. Most of these require approval by the Board of Supervisors as indicated in Attachment A and the resolution at Attachment B. EVALUATION /ANALYSIS The analysis of the FY2016 mid -year position includes: 1) revenue and expenditure changes for the operating and grants fund as well as the changes to the Capital Improvements fund. Explanations are provided for each as applicable. School Operating Fund Revenue Changes Transfer from Non -Federal Food Service $ 300,000 Fund 84 — Non -Federal Food Service (eliminated in FY16) holds a fund balance, portion of which needs to be transferred to the operating fund to allow for the procurement of new cafeteria furniture at schools determined to be most in need. These funds would be transferred to the Operations and Maintenance appropriation category for purchasing the furniture. Proceeds for Chromebook lease/purchase This item represents required accounting changes to accurately reflect the high school Chromebook lease/purchase for FY2016. A revenue appropriation is needed in Technology to allow for the proper recordation of the proceeds associated with the high school Chromebooks debt. Total Operating Fund Revenue Change Memo #10 Page 2 School Operating Fund Expenditure Changes Operations and Maintenance $ 300,000 The transfer from non-federal food service will be appropriated to O&M to use in procuring new cafeteria furniture for schools determined to be most in need. Technology — Instruction $ 5_,633,260 This item represents required accounting changes to accurately record the high school Chromebook lease/purchase proceeds. An expenditure appropriation is needed in Technology to allow for the proper recordation of the proceeds associated with the high school Chromebooks debt. Total Operating Fund Expenditure Change Grants Fund Revenue Changes $ x,933,260 Medicaid $ 290,000 The Medicaid grant funds received to date are $290,000 higher than the budgeted amount resulting in the need for an additional appropriation. Total Grants Fund Revenue Changes $ Grants Fund Expenditure Changes Governor's Technology $ 0 (net) CCPS appropriated $1,800,000 in FY15 in the Governor's Technology Plan as a transfer to the CIP; however, those funds are not being expended in the CIP. They are being expended in the grant fund to purchase web i=nters and computers in schools; therefore, we need to reduce the transfer to CIP line item and increase other expenditure line items in the grant. Medicaid $ Z�Q,QQQ The Medicaid grant funds received to date are $290,000 higher than the budgeted amount and need to be appropriated before they can be expended. Total Grants Fund Expenditure Changes �. • 1• 1' i f :D30 a Memo # 10 Page 3 Non- Federal Food Service Fund Fund 84 has been eliminated, but has reserve funds remaining. The county accounting department will transfer $300,000 of those reserves to Fund 81 for cafeteria furniture replacements upon approval of the School Board and the Board of Supervisors (refers to operating fund revenue and expenditure changes described above). Capital Projects Fund Revenue Chanties FY15 Governor's Technology Initiative $ (1,800,000) CCPS appropriated $1,800,000 in FY15 in the Governor's Technology Plan as a transfer to the CIP; however, those funds are being expended in the grants fund rather than the CIP. Capital Projects Fund Expenditure Changes $ (1,800,000) CCPS appropriated $1,800,000 in FY15 in the Governor's Technology Plan as a transfer to the CIP; however, those funds are being expended in the grants fund rather than the CIP. The Superintendent recommends that the School Board approve the revenue adjustments and appropriation changes described above. MJN/CAS/srn O�D '31 Memo #10 Attachment A 1 •" School Operating Fund Change High School Chromebooks — Lease Purchase Proceeds 5,633,260 Transfer from School Non -Federal Food Service 30000 Net Change $5,933,260 School Grants Fund Medicaid Grant 290,000 Governor's Technology Grant — Transfer to CIP -1,800,000 Governor's Technology Grant — Expendable Computer Equipment 800,000 Governor's Technology Grant — Capital Computer Equipment 600,000 Governor's Technology Grant — Other Maintenance Contracts (Webfilters) 400�Q0 Net Change $ School Food Service Transferring reserves to Operating School Capital Projects Fund Eliminate the FY15 Governor's Technology transfer from Grants $(1,800.0001 Net Change x(11800,000) Wolf)• r • • �: r Operating Fund Technology 5,633,260 0&M 300,000 Net Change $5,933,260 Grants Instruction $ School Caoital Projects Fund FY15 Governor's Technology $ .(1,80®,0001 OC�3, Memo #10 Attachment B VIRGINIA: At a regularly scheduled meeting of the Chesterfield County School Board held Tuesday evening, February 9, 2016, at 6:30 pm in the Public Meeting Room at the Chesterfield County government complex PRESENT: Dianne H. Smith, Chair Carrie E. Coyner, Vice -Chair John M.Erbach Robert W. Thompson Javaid E. Siddiqi G *81y� ou WHEREAS, there is a need to make the FY2016 revenue and expenditure adjustments as shown on Attachment A; and, NOW, THEREFORE, BE IT RESOLVED, that on motion of , seconded by , the School Board hereby requests the Board of Supervisors to approve the revisions shown in Attachment A. Adrienne Hairston, Interim Clerk Marcus J. Newsome, Superintendent Meeting Date: March 23, 2016 Subject: CHESTERFIELD BOARD OF • • AGENDA Item Number: 8.6.13. Adopt a Resolution Granting Initial Authorization of the Issuance of Virginia Resources Authority Special Fund Revenue Bonds Not to Exceed $24,000,000, Set a Public Hearing to Be Held in Connection with the Final Authorization of the Issuance Bonds, and Authorize the Publication of Notice of Public Hearing County Administrator's Comments: County Administrator: :• ` •�-� . 1) Adopt a resolution granting initial authorization of the issuance of not to exceed $24,000,000 of Virginia Resources Authority (VRA) Special Fund Revenue Bonds and to sell the bonds to the Virginia Resources Authority for the purpose of providing funds to the County for the advance refunding of various outstanding issuances of Certificates of Participation and closing costs and the financing of a portion of the costs of construction and renovation of the Smith Wagner building; 2) Set a public hearing for April 13, 2016, in connection with the final authorization of the issuance of the $24,000,000; and 3) Authorize Notice of Public Hearing publication. Summary of Information: Staff periodically reviews the county's portfolio of outstanding debt for the opportunity to refinance when interest rate conditions are favorable for producing debt service savings. Staff worked with the county's financial advisors, Davenport & Company LLC, to analyze the county's outstanding certificates of participation to determine if the market is favorable for refunding various issuances. Davenport has identified several issuances of certificates of participation eligible for refunding. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: E Q�')Zdl 00, SG Yes � No 9 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of AGENDA I Summary of Information (continued): Based on the latest information, projected present value savings is over $1.6 million. This savings will result in debt service savings for the County averaging a projected $140,000 annually over the next twelve years. The refinancing will be part of a larger transaction that will also include the balance (approximately $7.8 million) of the financing for the construction and renovation of the Smith Wagner building. Staff recommends approval. Cf30a7 RESOLUTION GRANTING INITIAL AUTHORIZATION OF THE ISSUANCE OF NOT TO EXCEED $24,000,000 PRINCIPAL AMOUNT OF COUNTY PROJECTS VRA SPECIAL FUND REVENUE BONDS, SERIES 2016 (THE "BONDS") OF THE COUNTY OF CHESTERFIELD, VIRGINIA, TO BE SOLD TO THE VIRGINIA RESOURCES AUTHORITY; AUTHORIZING A PUBLIC HEARING TO BE HELD BY THE COUNTY IN CONNECTION WITH THE FINAL AUTHORIZATION OF THE ISSUANCE OF THE BONDS; AND PROVIDING FOR PUBLICATION OF NOTICE OF PUBLIC HEARING. WHEREAS, the Board of Supervisors (the `Board") of the County of Chesterfield, Virginia (the "County"), has determined that it is necessary and expedient to issue its County Projects VRA Special Fund Revenue Bonds, Series 2016 (the "Bonds") and to sell the Bonds to the Virginia Resources Authority ("VRA") for the purpose of providing funds to the County for the financing of the costs of certain capital improvements for the County, including, without limitation, construction and renovation to a social services building of the County (the "Project"), and for the purpose of refunding all or a portion of the County's outstanding Certificates of Participation, Series 2003B issued on March 26, 2003, Series 2005B issued on May 11, 2005, Series 2006B issued on May 10, 2016 and Series 2007 issued on August 29, 2007 (collectively, the "Obligations to be Refunded"); and WHEREAS, in connection with the sale of the Bonds to the VRA, the County and the VRA intend to enter into a Local Bond Sale and Financing Agreement (the "Financing Agreement") pursuant to which the VRA will agree to apply a portion of the proceeds of the sale of the Virginia Resources Authority Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing Program), Series 2016A (the "VRA Bonds") to the purchase of the Bonds from the County, and to make available to the County a portion of the proceeds of the sale of the VRA Bonds for application to the payment of the costs of the Project and the refunding of the Obligations to be Refunded; and WHEREAS, pursuant to the Financing Agreement, the County will set forth the amount of VRA Bond proceeds requested (the "Proceeds Requested"), which Proceeds Requested shall not exceed an aggregate principal amount of $24,000,000; and WHEREAS, pursuant to the Financing Agreement, the VRA will agree to pay to the County a purchase price for the Bonds which, in the VRA's judgment, reflects the Bonds' market value (the "VRA Purchase Price Objective"), taking into consideration such factors as maximum authorized principal amount of the Bonds, the purchase price to be received by the VRA for the VRA Bonds and other market conditions relating to the sale of the VRA's Bonds; and WHEREAS, the VRA's determination of the VRA Purchase Price Objective may result in the Bonds having a purchase price other than par and consequently (i) the County may have to Ds 2607239.2 038689 RSIND issue a principal amount of Bonds that is greater than or less than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the maximum authorized principal amount of the Bonds set forth in Section 1 below does not exceed the Proceeds Requested by at least the amount of any discount, the purchase price to be paid to the County, given the VRA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; and WHEREAS, the Bonds shall constitute a limited obligation of the County to make payments thereunder subject to, and solely conditioned upon, an appropriation being made by the Board in each fiscal year in which the Bonds are outstanding to pay amounts coming due with respect to principal or and interest on the Bonds for such fiscal year; and WHEREAS, pursuant to the Financing Agreement, the County will agree to establish a special fund within the County's General Fund to be designated the County Projects VRA Special Fund into which special fund all monies appropriated by the County for the payment of amounts due under the Financing Agreement with respect to the Bonds shall be deposited; and WHEREAS, the Bonds shall not constitute a debt of, or a pledge of the faith and credit of, the County, and shall be payable solely from funds on deposit in the VRA Special Fund from appropriations, if any, made by the County in each fiscal year to pay amounts coming due under the Financing Agreement with respect to the Bonds for such fiscal year. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. Authorization of Bonds and Use of Proceeds. The Board hereby determines that it is advisable to enter into the Financing Agreement with the VRA and, subject to Section 12 hereof, hereby determines to issue and sell the Bonds in an aggregate principal amount not to exceed $24,000,000 (the "Bonds") to the VRA on the terms and conditions specified herein and in the Financing Agreement for the purpose of financing the costs of the Project and refunding the Obligations to be Refunded, and paying costs of issuance with respect to the Bonds. Subject to Section 12 hereof, the Board hereby authorizes the issuance and sale of the Bonds to the VRA upon the terms established pursuant to this Resolution. 2. Sale of the Bonds. It is determined to be in the best interest of the County to accept the offer of the VRA to purchase from the County, and to sell to the VRA, the Bonds at a price acceptable to the Chairman of the Board, the County Administrator, or either of them, and such other officer or officers of the County as either may designate (each an "Authorized Officer") and determined by the VRA pursuant to the VRA Purchase Price Objectives to be fair and that is substantially equal to the Proceeds Requested, except that the Bonds may be sold for a purchase price not lower than 95% of the Proceeds Requested if issuing the Bonds in the maximum principal amount authorized by Section 1 of this Resolution is insufficient, given the VPSA Purchase Price Objective and market conditions, to generate an amount of proceeds substantially equal to the Proceeds Requested. Any Authorized Officer of the County is hereby authorized and directed to enter into the Financing Agreement providing for the sale of the Bonds to the VRA in substantially the form thereof submitted to the Board at this meeting, which form is hereby approved, with such changes as shall be approved by the County acting with the 2 0C cf,� 2607239.2 038689 RSIND advice of the County Attorney and Bond Counsel, such approval to be conclusively evidenced by the execution and delivery of the Financing Agreement by an Authorized Officer of the County. 3. Details of the Bonds; Form of the Bonds; Execution of the Bonds. The Bonds shall be dated the date of issuance and delivery of the Bonds; shall be designated "County Projects VRA Special Fund Revenue Bonds, Series 2016"; and shall bear interest from the date of delivery thereof. The County Administrator is hereby authorized and directed to accept the interest rates on the Bonds established by VRA pursuant to the Financing Agreement; provided that the true interest cost of the Bonds does not exceed five percent (5.00%) per annum (exclusive of "Supplemental Interest" as provided in the Financing Agreement). The payment schedule with respect to the Bonds shall be as set forth in the Financing Agreement. The Bonds shall mature no later December 31, 2037. The execution and delivery of the Bonds by the County shall conclusively evidence the acceptance by the County of the interest rates and payment schedule with respect to the Bonds as authorized by this Resolution. The Bonds shall be subject to prepayment as provided in the Financing Agreement; provided that the prepayment price shall not exceed 103% of the principal amount thereof, plus accrued interest to the prepayment date. The Bonds shall be issued in typewritten form and shall be substantially in the form attached to the Financing Agreement. The Chairman or Vice Chairman and the Clerk or any Deputy Clerk of the Board are authorized and directed to execute, with their manual signatures or facsimiles thereof, and deliver the Bonds and to affix the seal of the County thereto or imprint a facsimile of the seal of the County thereon. 4. Payment; Paying Agent. The Bonds shall be payable in the amounts and at the times set forth therein and in the Financing Agreement. The County Treasurer is hereby appointed to serve as paying agent for the Bonds. If deemed in the best interests of the County, the County may at any time appoint a qualified bank or trust company to serve as paying agent with respect to the Bonds. 5. Bonds Shall Not Constitute a Debt of the County; Faith and Credit of the County Shall Not be Pledged to the Bonds; Limited Obligation of the County, Subject to Appropriation. The Bonds shall not constitute a debt of the County. Neither the faith and credit nor the taxing power of the County shall be pledged to the payment of the Bonds. The Bonds shall constitute a limited obligation of the County, payable solely from, and contingent upon, funds, if any, on deposit in the VRA Special Fund established by the County from the annual appropriation, if any, made by the County in each fiscal year for payment of amounts coming due with respect to the Bonds in such fiscal year. Nothing in this Resolution, the Financing Agreement or the Bonds shall constitute a pledge of the faith and credit nor the taxing power of the County nor compel the Board to make any appropriations for the payments of amounts due with respect to the Bonds and the Financing Agreement. The Board hereby recognizes that, although the Board is not empowered to make any binding commitment beyond the current fiscal year, it is the Board's current intention to make sufficient annual appropriations during the term of the Bonds and the Financing Agreement for deposit to the VRA Special Fund to be applied to the payment of amounts due with respect to the Bonds. The Board hereby directs the County Administrator, during the term of the Bonds and the Financing Agreement, to include as a separate line item in each annual budget of revenues and disbursements presented to the Board an item designated as "VRA Special Fund Payments" in an amount sufficient, in the 3 l' �,;,e, C'() 2607239.2 038689 RSIND judgment of the County Administrator, to make all payments coming due from the County with respect to the Bonds and the Financing Agreement during such fiscal year. 6. State Aid Intercept. The County acknowledges that the VRA is treating the Bonds as a "local obligation" within the meaning of Section 62.1-199 of the Virginia Resources Authority Act (Chapter 21, Title 62.1 of the Code of Virginia of 1950, as amended (the "Act")), including amendments thereto taking effect as of July 1, 2011, which in the event of a nonpayment thereunder authorizes the VRA or the VRA's Trustee to file an affidavit with the Governor of the Commonwealth that such nonpayment has occurred pursuant to Section 62.1- 216.1 of the Act. In purchasing the Bonds, the VRA is further relying on Section 62.1-216.1 of the Act providing that if the Governor is satisfied that such nonpayment has occurred, the Governor will immediately make an order directing the Comptroller to withhold all further payment to the County of all funds, or of any part of them, appropriated and payable by the Commonwealth of Virginia to the County for any and all purposes, and the Governor will, while the nonpayment continues, direct in writing the payment of all sums withheld by the Comptroller, or as much of them as is necessary, to VRA, so as to cure, or cure insofar as possible, such nonpayment. 7. Establishment of VRA Special Fund. The Board hereby authorizes and directs the County to establish the VRA Special Fund within the County's General Fund into which appropriations, if any, made by the County with respect to the Bonds shall be deposited and to cause the VRA Special Fund to be identified in the County's audited financial statements. 8. Nonarbitrage Certificate and Tax Compliance Agreement; Escrow Deposit Agreement; Refunding of Obligations to be Refunded. Any Authorized Officer of the County is hereby authorized and directed to execute a nonarbitrage certificate and tax compliance agreement or any similar or related tax document (hereinafter the "Tax Certificate") as may be required by the VRA or by bond counsel to the County, each setting forth the expected use and investment of the proceeds of the Bonds and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Code"), and applicable regulations. The Board covenants on behalf of the County that the proceeds from the issuance and sale of the Bonds will be invested and expended as set forth in such Tax Certificate and that the County shall comply with the other covenants and representations contained therein. Subject to the sale and receipt of the proceeds of the Bonds, any Authorized Officer of the County is hereby authorized to designate the Obligations to be Refunded for redemption on such date or dates as such Authorized Officer shall determine. Any Authorized Officer of the County is authorized to select a bank or trust company to serve, or the County may itself serve, as Escrow Agent, if necessary, and to deliver to such Escrow Agent or applicable County officials irrevocable written instructions to give notices, or to cause such notices to be given, in the name and on behalf of the County, to the holders of the Obligations to be Refunded of the redemption of the Obligations to be Refunded, such notices to be given in the manner and at the time or times provided in proceedings authorizing the issuance of the Obligations to be Refunded. Any Authorized Officer of the County is hereby authorized to execute and deliver an Escrow Deposit Agreement by and between the County and the Escrow Agent in such form as shall be approved by such Authorized Officer upon the advice of counsel (including the County 4 0C G0 5111 2607239.2 038689 RSIND Attorney or Bond Counsel), such approval to be conclusively evidenced by the execution of the Escrow Deposit Agreement by such Authorized Officer. Any Authorized Officer of the County is hereby authorized to select a verification agent, if necessary, in connection with the refunding of the Obligations to be Refunded. The County Administrator or the County Treasurer is hereby authorized to execute, on behalf of the County, subscriptions for United States Treasury Obligations - State and Local Government Series, if any, to be purchased by the County in connection with the refunding of the Obligations to be Refunded. Such United States Treasury Obligations - State and Local Government Series, if any, so purchased shall be held by or on behalf of the County Treasurer or by the Escrow Agent under and in accordance with the provisions of any Escrow Deposit Agreement entered into in connection with the refunding of the Obligations to be Refunded. In addition, the County Administrator or the County Treasurer is hereby authorized to enter into such purchase agreements, including forward supply agreements, if any, as shall be required in connection with the refunding of the Obligations to be Refunded providing for the purchase by or on behalf of the County in the open market of noncallable obligations of, or unconditionally guaranteed by, the United States of America, any such obligations so purchased to be held by or on behalf of the County Treasurer or by the Escrow Agent under and in accordance with the provisions of any Escrow Deposit Agreement entered into in connection with the refunding of the Obligations to be Refunded. The County Administrator or the County Treasurer is hereby authorized to sell any securities held by the Escrow Agent under and in accordance with the provisions of the Escrow Deposit Agreement and to purchase securities in lieu of and in substitution therefor. 9. State Non -Arbitrage Program. The Board hereby determines that it is in the best interests of the County to authorize and direct the County to participate in the State Non - Arbitrage Program in connection with the proceeds of the Bonds. The Board hereby acknowledges and consents to the investment of the proceeds of the Bonds and the earnings thereon in the State Non -Arbitrage Program. 10. Inclusion of County Information in Official Statement relating to VRA Bonds. The Board hereby consents to the inclusion of information with respect to the County in the Preliminary Official Statement and the Official Statement of the VRA in connection with the issuance of the VRA Bonds. Any Authorized Officer of the County is hereby authorized and directed to cooperate with the VRA with respect to compliance with the provisions of the Securities and Exchange Commission Rule 15c2-12, under the Securities Exchange Act of 1934, as amended, and directed to make all filings required by Section 9.7 of the Financing Agreement should the County be determined to be a "Material Local Government" (as defined in the Financing Agreement). 11. Filing of Resolution. The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the County. 12. Further Actions; Final Resolution. The members of the Board and all officers, employees and agents of the County are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection with the issuance and sale of the 5 OC 2607239.2 038689 RSIND Bonds, including, but not limited to, the execution and delivery of such documents and certificates as may be required in connection with the issuance and sale of the Bonds to the VRA, and any such action previously taken is hereby ratified and confirmed. The Bonds shall not be issued until the Board shall have adopted a final resolution ratifying and confirming this Resolution and providing final approval of the issuance of the Bonds after public hearing held as set forth in paragraph 13 below. 13. Public Hearing; Notice of Public Hearing. The Board determines that a Public Hearing shall be held on April 13, 2016 with respect to the adoption of a final resolution ratifying and confirming this Resolution and providing final approval of the issuance of the Bonds after public hearing held in accordance with Chapter 26 of Title 15.2 of the Code of Virginia of 1950, as amended. The Board hereby authorizes the publication of Notice of Public Hearing as required by Chapter 26 of Title 15.2 of the Code of Virginia of 1950, as amended. 14. Effective Date. This Resolution shall take effect immediately. 6C C' 2607239.2 038689 RSND The undersigned Clerk of the Board of Supervisors of the County of Chesterfield, Virginia, hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting of the Board of Supervisors held on March 23, 2016, and of the whole thereof so far as applicable to the matters referred to in such extract. I hereby further certify that such meeting was a regularly scheduled meeting and that, during the consideration of the foregoing resolution, a quorum was present. Members present at the meeting were: Members absent from the meeting were: Members voting in favor of the foregoing resolution were: Members voting against the foregoing resolution were: Members abstaining from voting on the foregoing resolution were: WITNESS MY HAND and the seal of the Board of Supervisors of the County of Chesterfield, Virginia, this day of , 2016. [SEAL] Clerk, Board of Supervisors of the County of Chesterfield, Virginia 7 0. CSC" 2607239.2 038689 RSINID CHESTERFIELD COUNTY n BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 23, 2016 Item Number: 9.A. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Stegmaier Title: County Administrator Attachments: Yes ❑ No # CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances 3/23/2016 % of General Fund Fiscal Year Budgeted Expenditures 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1% 2015 $57,248,000 8.1% 2016 $58,668,400 8.1% CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 3/23/2016 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 3/27/2015 Return funds from completed projects 20,865 7,315,062 4/7/2015 Return funds from completed projects 18,333 7,333,395 5/29/2015 Return funds from completed projects 523 7,333,918 6/10/2015 Return funds from completed projects 4,573 7,338,491 6/30/2015 Return funds from completed projects 10,359 7,348,850 FOR FISCAL YEAR 2016 BEGINNING JULY 1, 2015 4/15/2015 FY2016 Budget Addition 24,488,500 31,837,350 4/15/2015 FY2016 Capital Projects (23,886,000) 7,951,350 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS 3/23/2016 District Maximum Carry Over from Prior Years FY2015 Appropriation Funds Used Year to Date Items on 3/23 Agenda Balance Pending Board Approval Bermuda $32,053 $33,500 $15,030 $0 $50,523 Clover Hill 34,003 33,500 9,143 0 58,360 Dale 37,500 33,500 5,633 0 65,367 Matoaca 26,913 33,500 7,622 4,588 48,204 Midlothian 37,500 33,500 11,240 0 59,760 County Wide 0 0 0 0 0 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Prepared by Accounting Department February 29, 2016 Outstanding Date Original Date Balance Began Description Amount Ends 2/29/2016 04/99 Public Facility Lease — Juvenile Courts Project $ 16,100,000 01/20 $ 3,255,000 (Refinanced 10/10) 03/03 Certificates of Participation* — Building Construction, Expansion and Renovation 6,100,000 11/23 310,000 10/04 Cloverleaf Mall Redevelopment Project** 16,596,199 10/20 7,484,947 12/04 Energy Improvements at County Facilities 1,519,567 12/17 346,145 05/05 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 11/24 940,000 05/06 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 3,520,000 08/07 Certificates of Participation — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 12,885,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 18,065,000 9/14 Dell Financial Services - Middle School Chromebooks 4,146,000 01/17 1,247,748 8/15 Dell Financial Services - High School Chromebooks 5,633,259 08/17 3,353,198 9/15 Master Equipment Lease Purchase Agreement - School buses 8,649,800 09/22 8,649,800 *Partially Refinanced 06/12 **Amended and restated 12/14 TOTAL APPROVED AND EXECUTED 127,174,825 60,056,838 PENDING EXECUTION Approved Description Amount None �1 1749 �RGIN�' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 23, 2016 Item Number: 9.B. Subiect: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 16PD0188) to Permit a Community/ Senior Center in Agricultural (A) and Community Business (C-3) Districts County Administrator's Comments: County Administrator: On March 15, 2016, the Planning Commission determined that the proposed public park use within an existing church facility to provide public park community programs primarily for senior adults is in substantial accord with the Comprehensive Plan, as per attached (Case 16PD0188). (AYES: Wallin, Freye, Jackson, Jones and Sloan). Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Title: Director of Planninq Attachments: Yes ❑ No # CASE NUMBER: 16PDO188 APPLICANT: Chesterfield County Parks and Recreation RECOMMEND APPROVAL COMMISSION CHESTERFIELD COUNTY, VIRGINIA SUBSTANTIAL Magisterial District: MATOACA ACCORD REVIEW 16510 Hull Street Road • Encourages co -location of parks within existing community facilities Board of Supervisors (BOS) Public Hearing Date: • Provides accessible park facilities in close proximity to MARCH 23, 2016 Request Prop erty ® Satisfies the criteria of location, character and extent as specified Applicant Contact: in the Code of Virginia STUART CONNOCK, JR. NU (804-751-4484) Planning Department Case Manager: JANE PETERSON (804-748-1045) U. z ±E qa APPLICANT'S REQUEST Substantial accord determination to permit a community/senior center in Agricultural (A) and Community Business (C-3) Districts. Use of an existing church facility to provide public park community programs primarily for senior adults is planned. Notes: Conditions may be imposed. RECOMMENDATIONS PLANNING RECOMMEND APPROVAL COMMISSION 3/15/2016 RECOMMEND APPROVAL ® Complies with Public Facilities Plan • Encourages co -location of parks within existing community facilities STAFF • Provides accessible park facilities in close proximity to residential areas • Assists in fulfilling demand for daytime park programs for seniors ® Satisfies the criteria of location, character and extent as specified in the Code of Virginia Providing a FIRST CHOICE community through excellence in public service SUMMARY OF IDENTIFIED ISSUES Department Issue PLANNING - FIRE - CDOT - VIDOT - UTILITIES - ENVIRONMENTAL ENGINEERING REVITALIZATION ti�&3102 16PDO188-2016MAR23-BOS-RPT 3 16PDO188-2016MAR23-BOS-RP 16PD0188-2016MAR23-BOS-R4$� ZONING HISTORY Case Number BOS Action Request Rezoning from Agricultural (A) to Community Business (C- 01SN0238 Approved 3) with conditional use planned development to allow (09/26/2001) General Business (C-5) uses. This case affected the C-3 portion of the request property, only. PROPOSAL The request property is developed for church use (Chesterfield Baptist Church). The proposed public community programing will be operated by the Parks and Recreation Department within church classroom and meeting area spaces during weekdays between 8:30 a.m. to 6:00 p.m. No modifications to the building or the site exterior are proposed. Existing improved parking will accommodate this park use during the church's non -peak operational times. It is anticipated that approximately 250 to 500 individuals, primarily from the county's senior community, will partake in these programs each week. The Public Facilities Plan promotes high quality and accessible park facilities for users of all ages. While the Plan encourages the location of community centers within neighborhood, community and regional parks, other public facilities such as schools have been used as a venue for parks programs. The Parks and Recreation Master Plan provides further guidance to the general recommendations outlined in the Public Facilities Plan. This Master Plan notes that use of school facilities for weekday programs is a challenge, suggesting that community buildings could assist in fulfilling the demand for daytime programs for seniors. These buildings could provide a base for program development at a community level, an easier start up given funding limitations, and a location close to the residential communities they serve. �,� 01.06 5 16PDO188-2016MAR23-BOS-RPT FIRE SERVICE Staff Contact: Anthony Batten (804-717-6167) BattenA@chesterfield.gov Nearby Fire and Emergency Medical Service (EMS) Facilities Fire Station The Clover Hill Fire Station, Company Number 7 EMS Facility The Manchester Volunteer Rescue Squad This request will have a minimal impact on Fire and EMS. COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov The Comprehensive Plan,, which includes the Thoroughfare Plan, identifies county -wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and it is anticipated to be Note: Due to the difference in the vertical alignments of the eastbound and westbound lanes of Hull Street Road (Route 360) in this area, available sight distance for exiting the property onto Route 360 is limited looking towards the west. VDOT Land Use Regulations Traffic Impact Analysis (24VAC30-155) Access Management (24VAC30-73) Subdivision Street Acceptance (24VAC30-91/92) Land Use Permit (24VAC30-151) Summary VDOT has no comment on this request. ������ ���� - - �~�v�~� 6 16PD0188-2016MAR23-BDS-RPT The proposal's impacts onthe County's utility system are detailed inthe chart below: Water and Wastewater Systems Currently Size of Existing Line Connection Required by County Code? Water Yes 3011 Yes wastewater No NA No The proposed use will not impact the public water and wastewater systems. Environmental Engineering has not comment on this request. The subject site is not located in a revitalization area. The Revitalization Office has no comment on this proposal. CASE HISTORY, Applicant Submittals 1/5/2016 Application submitted Planning Commission Meeting 3/15/2016 Citizen Comments No citizens spoke to this case Commission Discussion • Consistent with Plan • Addresses changing county demographics • Good use of county resources • Great example of public/non-profit partnership Recommendation: APPROVAL Motion: Wallin Second: Freye AYES: Wallin, Sloan, Freye, Jackson and Jones The Board of Supervisors on Wednesday, March 23, 2016, beginning at 3:00 p.m., will consider this request. . Z gkKi:Ld COG 2 1749 a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 23, 2016 Item Number: 9.C. Subiect: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 16PD0190) to Permit a Community/Senior Center in Corporate Office (0-2) and Community Business (C- 3) Districts County Administrator's Comments: County Administrator: On March 15, 2016, the Planning Commission determined that the proposed public park use within an existing church facility to provide public park community programs primarily for senior adults is in substantial accord with the Comprehensive Plan, as per attached (Case 16PD0190). (AYES: Wallin, Freye, Jackson, Jones and Sloan). Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Title: Director of Planning Attachments: Yes � No # � , �.c CASE NUMBER: 16PDO190 APPLICANT: Chesterfield County Parks and Recreation RECOMMEND APPROVAL CHESTERFIELD COUNTY, VIRGINIA SUBSTANTIAL Magisterial District: CLOVER HILL 4000 Stigall Drive ACCORD REVIEW RECOMMEND APPROVAL • Complies with Public Facilities Plan • Encourages co -location of parks within existing community facilities STAFF Ca 0 Board of Supervisors (BOS) Public Hearing Date: residential areas $1 • Assists in fulfilling demand for daytime park programs for seniors MARCH 23, 2016 • Satisfies the criteria of location, character and extent as specified Request in the Code of Virginia _P�'y Applicant Contact: STUART CONNOCK, JR. (804-751-4484) Planning Department Case Manager: JANE PETERSON (804-748-1045) W+E APPLICANT'S REQUEST Substantial accord determination to permit a community/senior center in Corporate Office (0-2) and Community Business (C-3) Districts. Continued use of an existing church facility to provide public park community programs primarily for senior adults is planned. Notes: Conditions may be imposed. RECOMMENDATIONS PLANNING RECOMMEND APPROVAL COMMISSION 3/15/2016 RECOMMEND APPROVAL • Complies with Public Facilities Plan • Encourages co -location of parks within existing community facilities STAFF • Provides accessible park facilities in close proximity to residential areas • Assists in fulfilling demand for daytime park programs for seniors • Satisfies the criteria of location, character and extent as specified in the Code of Virginia 01 Oroluo Providing a FIRST CHOICE community through excellence in public service SUMMARY, OF IDENTIFIED ISSUES Department Issue PLANNING FIRE - CDOT - VIDOT - UTILITIES - ENVIRONMENTAL ENGINEERING REVITALIZATION 2 16PDO190-2016MAR23-BOS-RPT 6 I 3 16PDO190-2016MAR23-BO7'�'�',,,'-f-l.'2 \ \ { \ [ o ƒ 2 � � �. � �� | | I 3 16PDO190-2016MAR23-BO7'�'�',,,'-f-l.'2 4 16PD0190-2016MAR23-BOS-RPT Case Number BOS Action Request Approved Rezoning from Agricultural (A) to Corporate Office (0-2) 93SNO213 (09/22/1993) and Community Business (C-3). A mix of office and commercial uses was planned. The request property is developed for church use (Episcopal Church of Our Savior). The Parks and Recreation Department currently operates public community programing within church classroom and meeting area spaces during weekdays between 8:30 a.m. to 6:00 p.m. No modifications to the building or the site exterior are proposed. Existing improved parking will accommodate this park use during the church's non -peak operational times. It is anticipated that approximately 300 individuals, primarily from the county's senior community, will partake in these programs each week. The Public Facilities Plan promotes high quality and accessible park facilities for users of all ages. While the Plan encourages the location of community centers within neighborhood, community and regional parks, other public facilities such as schools have been used as a venue for parks programs. The Parks and Recreation Master Plan provides further guidance to the general recommendations outlined in the Public Facilities Plan. This Master Plan notes that use of school facilities for weekday programs is a challenge, suggesting that community buildings could assist in fulfilling the demand for daytime programs for seniors. These buildings could provide a base for program development at a community level, an easier start up given funding limitations, and a location close to the residential communities they serve. 16PDO190-2016MAR23-BOS-RPT FIRE SERVICE Staff Contact: Anthony Batten (804-717-6167) BattenA@chesterfield.gov Nearby Fire and Emergency Medical Service (EMS) Facilities Fire Station The Manchester Volunteer Rescue Squad Fire Station, Company Number 24 EMS Facility The Manchester Volunteer Rescue Squad This request will have a minimal impact on Fire and EMS. COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) ban ksj@chesterfield.gov The Comprehensive Plan, which includes transportation needs that are expected to anticipated traffic impact of the proposal the Thoroughfare Plan, identifies county -wide mitigate traffic impacts of future growth. The has been evaluated and it is anticipated to be VDOT Land Use Regulations Traffic Impact Analysis (24VAC30-155) Access Management (24VAC30-73) Subdivision Street Acceptance (24VAC30-91/92) Land Use Permit (24VAC30-151) Summary VDOT has no comment on this request. 6 16PD0190-2016MAR23' The proposal's impacts on the County's utility system are detailed in the chart below: Water and Wastewater Systems Currently Size of Existing Line Connection Required by County Code? Water Yes 811 Yes Wastewater Yes 811 Yes The proposed use will not impact the public water and wastewater systems. Environmental Engineering has not comment on this request. The subject site is located in the Eastern Route 360 Corridor revitalization area. The proposal represents a minor change of use, with no site or building improvements planned. The Revitalization Office has nocomment onthe proposal. In m _C G 1^L tF� CASE HISTORY Applicant Submittals 1/5/2016 Application submitted Planning Commission Meeting 3/15/2016 Citizen Comments No citizens spoke to this case Commission Discussion ® Consistent with Plan ® Compatible with church and other area uses ® Good use of county resources ® Great example of public/non-profit partnership Recommendation: APPROVAL Motion: Freye Second: Sloan AYES: Wallin, Sloan, Freye, Jackson and Jones The Board of Supervisors on Wednesday, March 23, 2016, beginning at 3:00 p.m., will consider this request. x.211._•1 _I_tolivir-11111VAB c• f�caUya,. L_ CHESTERFIELD COUNTY BOARD SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 23, 2016 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition by the County of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the County. Preparer: Jeffrey L. Mincks Title: County Attorney 0425:96151.1 Attachments: El Yes No #��� March 23, 2016 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Jarica Davis 2. Rodney Martin 3. l a2 W%-TSo if 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 93 H 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA hR Meeting Date: March 23, 2016 Item Number: W.A. Subiect: Public Hearing on Proposed Ordinance Amendments Relating to Department of Utilities Fee Changes County Administrator's Comgaents: County Administrator: Board Action Requested: Hold a public hearing on proposed ordinance amendments relating to Department of Utilities fee changes. Summary of Information: This date and time has been scheduled to hold a public hearing on proposed Utilities ordinance fee changes. The Utilities Department's analysis of the FY2017 budget, capital replacement and maintenance projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover operating and capital expenses. As an enterprise fund fully supported by payments from users, fee increases are necessary to offset costs of capital projects for rehabilitation of pump stations, new and replacement water tanks, new and replacement water and wastewater lines, investments in older neighborhoods to replace water and wastewater lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities. The additional revenues are required to meet the projected longer term operating and capital costs. This rate setting approach supports a financial plan to manage current and projected capital expenses and is prudent financial management necessary to maintain the triple AAA bond rating. The changes in utility rates are discussed below. Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: 0 Yes F-1No 2 FS U - CAESTERFIELD COUNTY BOARD OF • Page of AGENDA Summary of Information (continued) Utility User Fees. The proposed charges for a typical 5/8" residential size meter having an 18 CCF combined water and wastewater bi-monthly bill will increase by approximately $6.02 ($3.01 monthly). The increase is comprised of changes in the commodity and capacity charges for both water and wastewater. Customer charges remain unchanged. The water commodity charge is proposed to increase by $0.13 per one hundred cubic feet (CCF). The water bi-monthly capacity charge is proposed to increase by $0.92 per equivalent residential unit (ERU). The wastewater commodity charge is proposed to increase by $0.08 per CCF. The wastewater bi-monthly capacity charge is proposed to increase by $1.32 per equivalent residential unit (ERU). A net total increase of $4.7 million in revenues is anticipated from the change in the unit rate of the commodity and capacity charges ($3.OM in commodity charges and $1.7M in capacity charges). These increases are needed to cover the projected cost of providing water and wastewater utility services and funding capital replacement and revitalization projects. A typical bi-monthly bill will increase from $114.36 to $120.38. Even after the proposed rate increases (assuming a typical bill for combined services), the County's rates will still be significantly less than surrounding jurisdictions. Utility Water and Wastewater Connection Fees - In addition the department's analysis of costs for expansion projects and projections over the next 15 years reflect the need to adjust the water and wastewater capital cost recovery charge portion of connection fees to cover capital costs. The water capital cost recovery charge fee for a 5/8" residential size meter is proposed to increase from $5,200 to $5,500 (generating an additional $540,000) and the wastewater capital cost recovery charges is proposed to increase from $5,100 to $5,400 (generating an additional $453,000). The capital cost recovery charge fees for larger meters will increase proportionately based on meter size. The proposed ordinance is attached. (DOGIZO AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections I8-22 and I8-27 of the Code of the Counb� of Chestedeld, 1997, as amended, are amended and re-enacted to read as follows: Sec. 18-22. Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cost recovery charge shall be: 0C G i i1Z., '. 0505:95792.1 1 Number Of Meter ER U's Capital Cost Customer Class Size per Unit p Recover Char y e g (inches) Water Wastewater (i) For a dwelling, single-family, 5/8 1.00 $ 5,200.00 $ 5,100.00 including townhouses, mobile homes that are not located in a mobile home 5,500.00 5,400.00 park, and individually metered multifamily dwelling units (ii) For a dwelling, two-family (per unit) 5/8 1.00 8 5,500.00 5.400.00 0C G i i1Z., '. 0505:95792.1 1 (iii) For mobile homes that are located in a 0.85 4,420.00 45.00 mobile home park and for master 4,675.00 4,590.00 metered multiple -family dwellings other than multiple -family dwellings used exclusively as housing for colleges and/or universities (per unit) (iv) For all other customer classes 5/8 1.00 5,200.00 5,100.00 5,500.00 5,400.00 1 2.50 1g,000.00 12,"'�Q 13,750.00 13,500.00 1'/z 5.00 26,000.00 , �500nnQ 25 27,500.00 27,000.00 2 8.00 41,600.00 48 00.00 44,000.00 43,200.00 3 16.00 83,200.00 81,600.00 88,000.00 86,400.00 4 25.00 130,000.00 127,500. 8 137,500.00 135,000.00 6 50.00 260,000.00 2- '5-5,000. 9 275.000.00 270,000.00 8 80.00 416,000.00 408,000. 440,000.00 432,000.00 10 115.00 599,000.00 596,588:80 632,500.00 621,000.00 12 155.00 886 000.00 790,500. 852,500.00 837,000.00 C 3� 0505:95792.1 2 ••• Sec. 18-27. Utility charges. Effective with bilis issued on and after July 1, 2415 2016, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $2.44 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $4.88. (2) Commodity cost charge. (i) Water: $ 4-49 1.81 per 100 cubic feet (Ccf). (ii) Wastewater: $ 1-02 2.10 per 100 cubic feet (Ccf). (3) Capacity cost charge. The capital cost recovery charge for meters that are larger than 12 inches shall be Meter determined by the director based on the number of ERUs per unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the same capital cost recovery charge in subsection of ERU's (b)(iv). ••• Sec. 18-27. Utility charges. Effective with bilis issued on and after July 1, 2415 2016, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $2.44 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $4.88. (2) Commodity cost charge. (i) Water: $ 4-49 1.81 per 100 cubic feet (Ccf). (ii) Wastewater: $ 1-02 2.10 per 100 cubic feet (Ccf). (3) Capacity cost charge. 04C w 23 0505:95792.1 3 Customer Class Meter Number Monthly Capacity Charge Size of ERU's (inches) per Unit Water Wastewater (i) Dwelling, single-family, including 5/8 1.00 $ 6:64 $ 12.36 townhouses and mobile homes that 7.10 13.02 are not located in a mobile home park (ii) Dwelling, two-family (per unit) 5/8 1.00 6.64 12.36 7.10 13.02 (iii) Mobile homes that are located in a 0.85 6.64 io.58 mobile home park and multiple -family 6.04 11.07 dwellings other than multiple -family dwellings used exclusively as housing for colleges or universities (per unit) 04C w 23 0505:95792.1 3 (iv) All other customer classes 5/8 and 1.00 6,64 12.36 3/4 7.10 13.02 1 2.50 16.60 30.90 17.75 32.55 1 1/2 5.00 33.20 61.80 35.50 65.10 2 8.00 5M 56.80 104.16 3 16.00 106.24 197.76 113.60 208.32 4 25.00 166.00 309.00 177.50 325.50 6 50.00 3322.00 618.00 355.00 651.00 8 80.00 531.20 988.80 568.00 1,041.60 10 115.00 763.60 1,421.4-0 816.50 1,497.30 12 155.00 1,029.20 ' ,° 0 1,100.50 2,018.10 (v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the capacity cost charge in subsection (a)(3)(iv). zz (2) That this ordinance shall become effective July 1, 2016 0505:95792.1 4 Aicb mono i5imes-DispatIrb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 ' Account Number 3005440 Date March 16, 2016 Publisher of the Richmond Times -Dispatch This is to certify that the attached CHESTERFIELD COUNTY UTILI was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/16/2016 The First insertion being given ... 03/16/2016 Newspaper reference: 0000283186 Sworn to and subscribed before me this Nota Public Supervisor KIMBERLY f1HARRIS NOTARY PUBLIC State of Virginia Commonwealth of Virginia 35:1753 City of Richmond My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Date Category Description Ad Size Total Cost 03/22/2016 Meetings and Events CHESTERFIELD COUNTY UTILITY RATES 4 x 16.50 IN 2,325.00 Publisher of the Richmond Times -Dispatch This is to certify that the attached CHESTERFIELD COUNTY UTILI was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/16/2016 The First insertion being given ... 03/16/2016 Newspaper reference: 0000283186 Sworn to and subscribed before me this Nota Public Supervisor KIMBERLY f1HARRIS NOTARY PUBLIC State of Virginia Commonwealth of Virginia 35:1753 City of Richmond My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, March 23, 2016 at 6:30 p.m. in the County Public Meeting Room at the ChcstafteldAdminislration Building, Route 10 and Lori Road, Chesterfield, Vuginia, will hold a public hearing to consider: An ordinance to amend the Code ofthe County ofChesterfield, 1997, as amended, by amending and re-enacting Section 18-22 and 18-27 relating to utility connection fees and utility user charges. This ordinance is being proposed pursuant to authority, granted to the County by Va. Code §§ 15.2.2109, 15.2- 2118, 15.2-2119 mid 15.2-2143. I'he full lext of the ordinance is reproduced below. A copy of (he ordinance is also on file in the County Administrator's office, Room 304, 9901 Lori Road, Chcsterfield County, Virginia and may be exmnined by all interested persons between the hours of 8:30 a.m. mid 5:00 p.m., Monday through Friday. Ilia hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blaklcy, Clerk to Ilia Board, at 748-1200. Persons needing interpreter services for the deaf must notify, the Clerk to the Board no later (hill Friday, March 18, 2016. AN ORDINANCE TO AMEND III E CODE OF THE COUNTY OF'CHES HRF'IELD. 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18.22 AND 18-27 RELATING TO UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES BE IT ORDAINED by dna Board of Supervisor of Chesterfield County: (1) That Sections 18-22 and 18.27 of the Carle ofthe Cmorr n7 Chesterfield 1997, as amended, are eoacaded and re-enacted to mad nsfollous: Sec. I8-22. Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the niter installation charge based on the size of the water meter that (Ilia director installs. The wastewater connection fee she11 be the capital cost recovery charge for the size of the water meter that serves die property, or, if the property does not receive water service, the size of the water mater that would serve the property if it received water service. . N Ilia capital cost recovery charge shall be: C., Cum,n,er Chau clear Number Six nfERU, CnY;,,d Carrrca,C., Noaady C,Fwiy Mrs, rinchml ren M, ll Water Wastewalcr (i) Dwelling, single-family, including townhouses and 5/9 Water IYasteuater (i)- For a dwellings single-family, including lownhouscs, 5/8 1.00 5---5,20960 5=5;Io6.00 mobile homes that we not located in a mobile home55, 13.02 (ii) Dwelling, two-family (per unit) 00 00 5-400.00 park, and individually metered multifamily dwelling 1236 units 13.42 (iii) Mobile homes that are located in a mobile home park 0.85 (ii) For a dwelling, two-family (per unit) 5/8 1.00 530900 6,169.69 6,04 11.07 dwellings used exclusively as housing for colleges or 5.500.00 5.400.00 (iii) For mobile homes that are located in a mobile home 0.85 4,420.08 4335.00 park and for master metered multiple -family dwellings (iv) All other customer classes 4.675.00 4.590.00 other (hall mullipledamily dwellings used exclusively 1236 3/4 as housing for colleges and/or universities (par unit) 13y2 1 2.50 (iv) For all other customer classes 5t8 1.00 6,20900 5,,108..00 5 32.55 5,500.00 5.400.00 33:2, 1 2.50 13;00900 50 15 , 13.7so.00 13,500,00 53.12 114 5.00 26,960.00 25,300.00 684 10416 27,500.0 2Z9S14N 106.24 2 8.00 41;60900 40,99900 11 J 60 208.32 44 000 00 43.200.00 46600 3 16.00 83;200:00 81;600.00 177.50 i 5 50 ' 88,000.00(8 ,400.00 33100 4 25.00 13600900 355.00 051,00 137,500.0 135.000.00 531.29 568514 6 50.00 260,000.00 255,909... 0 363:60 275.000.00 270000.00 R 16.50 8 80.00 41630900 400,00899 19K.R6 440.000.00 432.(100 .00 110050 10 115.00 599,490,00 586,500.0 632.500.00 621.000.00 12155.00 806;00900 296588:00 852 500.00 837 000.00 'Ilia capital cost recovery charge for malars that are larger than 12 inches shall be determined by the director based on the number of ERUs per unit. (v) Ilse capital cost recovery charge for a dwelling (hat is served by a meter that is larger than five- eighths inch shall be the same capital cost recovery charge in subsection (b)(M. 000 Sec. I8-27. Utility charges. Effective with bills issued on and after July I, 2045 2016, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Aleaddyservice charges. l'hc monthly service charge shall be: (1) Customer cost charge. A customer cost charge of S2.44 for each service account. I lowever, customers who have only a water account or a wastewater account shall pay n customer cost charge ofS4.88. (2) Conar-dity cost chart:,. (i) Water: S 1 9 181 per 100 cubic feet (Cep. (ii) 1Veslewaler. S 2.22L per 100 cubic real (Ccp. (3) Cnpacirvcost chmge. Cunnn,cr mu. Atc,et Sim fir6a0 Nu Nr ofEKU', Uae Noaady C,Fwiy Mrs, Water Wastewalcr (i) Dwelling, single-family, including townhouses and 5/9 1.00 S 6.64 S 12.36 mobile homes that are not located in a mobile home park 7.10 13.02 (ii) Dwelling, two-family (per unit) 5/8 1.00 664 1236 7.14 13.42 (iii) Mobile homes that are located in a mobile home park 0.85 5014 +958 and multiple -family dwellings other than multiple -family 6,04 11.07 dwellings used exclusively as housing for colleges or universities(per unit) (iv) All other customer classes 5/8 and 1.00 664 1236 3/4 7110 13y2 1 2.50 16.60 3990 5 32.55 Ili 5.00 33:2, 61.89 50 15 , 2 8.00 53.12 90.88 684 10416 3 16.00 106.24 497:96 11 J 60 208.32 4 25.00 46600 309.0 177.50 i 5 50 ' 6 50.00 33100 64900 355.00 051,00 8 80.00 531.29 568514 98990 1.441.60 10 115.00 363:60 R 16.50 1 497 30 12 155.001,029:10 19K.R6 110050 2012018,_100 (v) The capacity cost charge for a dwelling that is served by a meter that is larger (ban five-eighths inch shall be the capacity cost charge in subsection (a)(3)(N). 000 (2) That this ordinance shall become effective July 1, 2016. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 -,x AGENDA R Meeting 1ate: March 23, 2016 Item Number: Subject: Public Hearing on a Proposed Ordinance Amendment to Add Article IV to Chapter 8 of the Code of the County of Chesterfield to Establish a Stormwater Utility and Associated Fees County Administrator's Comments: County Administrator: Hold a public hearing on a proposed ordinance amendment to add Article IV to Chapter 8 of the Code of the County of Chesterfield to establish a stormwater utility and associated fees. Summary of Information: This date and time has been scheduled to hold a public hearing on a proposed ordinance amendment to add Article. IV to Chapter 8 to the Code of the County of Chesterfield to establish a Stormwater Utility and associated fees. The County's Municipal Separate Storm Sewer System (MS -4) Permit was re- issued with mandated requirements for the Chesapeake Bay Total Maximum Daily Load (TMDL). The permit financial requirements dictate that the locality submit a copy of each fiscal year's budget including its proposed capital and operation and maintenance expenditures necessary to accomplish the activities required by the state permit. The permit requires Chesterfield County to describe its method of funding for a stormwater program with the copy of the fiscal year budget. Chesterfield County's Chesapeake Bay TMDL compliance plan focuses on implementing projects in three main areas in order to meet the permit requirements: stream restoration, Falling Creek Reservoir restoration, and BMP retrofits. The estimated cost over the five year CIP (FY2017-FY2021) Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: 0 Yes FINo CHESTERFIELD COUNTY ':-,',OARD OF SUPERVISORS Page 2 of 2 Summary of Information (continued) is $35 million which cannot be totally absorbed by the pay -go funding source without considerable impact on other capital facility needs. Multiple TMDL projects (that were reviewed as part of the January 27, 2016 work session) will be undertaken and will provide the outcome of cleaner streams and lakes, reduced flooding as a result of improvements made, more attractive waterway amenities, and compliance with the federal and state mandate. Staff is recommending creation of a stormwater utility as the most fair and equitable way to pay for the required stormwater improvements. The stormwater management fee is based on: the extent to which each property contributes to stormwater runoff based on impervious area/pollutant load of each property. The proposed rate structure would be based on the impervious area of a property. The fee per ERU would not exceed $25 annually. Staff is offering three scenarios for base rate consideration as follows (which would be effective July 1, 2016): Scenario 1: Two tiers for single family, residential at a rate of $24 per ERU ° less than 5,600 ft2 of impervious area = 1ERU ° greater than 5,600 ft2 of impervious area = 2ERU Scenario 2: Three tiers for single family, residential at a rate of $22 per ERU ° less than 2,800 ft2 = 1ERU ° between 2,801 and 5,600 ft2 = 1.5ERU • greater than 5,600 ft2 = 2ERU Scenario 3: A flat fee of $25 for all single family, residential In all three scenarios, commercial properties would be billed for their actual impervious area at the per ERU rate adopted by the Board. A credit program will be available to qualifying commercial properties. The fee would be included on the real estate tax bills each cycle. The proposed ordinance with a description of all three scenarios is attached. & 12 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING ARTICLE IV TO CHAPTER 8 TO ESTABLISH A STORMWATER UTILITY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 8 of Code of the County of Chester field, 1997, as amended, is amended by the addition of Article IV, as added, to read as follows: v . . ] STORMWATER MANAGEMENT AND WATER QUALITY a•• Article I. Stormwater Management 564% Article IV. Stormwater Utility Sec. 8-39. — Definitions. In addition to the definitions set forth in section 8-2, when used in this article, the following terms shall have the following meanings: [Alternative One] Base Rate means the utility fee charged on an equivalent residential unit, which shall be $24, effective July 1, 2016. [Alternative Two] Base Rate means the utility fee charged on an equivalent residential unit, which shall be $22, effective July 1, 2016. [Alternative Three] Base Rate means the utility fee charged on an equivalent residential unit, which shall be $25, effective July 1, 2016. Developed nonresidential property means developed property which does not serve a primary purpose of providing permanent dwelling units. Such property shall include, but not be limited to, commercial properties, industrial properties, parking lots, churches, recreational and cultural facilities, hotels, offices, hospitals, schools, and universities. Developed property means real property which has been altered from its "natural" state by the addition of any improvements such as buildings, structures, and other impervious surfaces totaling greater than two hundred fifty (250) square feet of impervious area. Improvements 3128:95978.2 1 W& 127 include, without limitation, buildings patios, driveways, walkways, parking areas, and compacted gravel areas. For new construction, property shall be considered developed pursuant to this article upon issuance of an occupancy permit. Developed residential property means developed property which serves the primary purpose of providing a permanent dwelling unit or units, and which may or may not have accessory uses related to the purpose of providing permanent dwelling facilities. Property zoned to the A-1, agricultural zoning classification on which a dwelling unit is located shall be considered developed residential property for the purposes of this article. Director means the director of environmental engineering or any person designated by the director to act on the director's behalf. Dwelling unit shall mean any building or portion thereof which provides complete independent permanent facilities for living, sleeping, eating and sanitation and is designed for or used exclusively as living quarters by one (1) family, but not including a tent, cabin, travel trailer or room in a hotel or motel. A manufactured home or temporary family health care unit shall not be considered a dwelling or dwelling unit. Equivalent residential unit or ER means the equivalent impervious area of a typical single- family residential developed property based on the statistical average horizontal impervious area of a single-family detached dwelling unit in the county. An ERU equals two thousand eight hundred (2,800) square feet of impervious surface area. Impervious area means a surface which is compacted or covered with material that impedes or prevents natural infiltration of water into soil, including, without limitation, most conventionally surfaced streets, roofs, sidewalks, parking lots, and other similar structures. Revenues means all fees, assessments, or other income received by the utility including but not limited to amounts received from investment or deposit of moneys in any fund or account and any amounts contributed by the county, grants, fees -in -lieu of or proffer funds provided by developers or individual residents. Stormwater management system or system means the stormwater management infrastructure and equipment of the county and all improvements thereto for stormwater control in the county. Infrastructure and equipment shall include structural and natural stormwater control system of all types, including without limitation, retention basins, sewers, conduits, pipelines, pumping and ventilation stations, and other plants, structures, and real and personal property used for support of the system. The system does not include privately owned farm ditches and other private drainage systems. Stormwater management utility or utility means the special revenue fund created by this chapter to operate, maintain, and improve the county's stormwater management system. 3128:95978.2 2 `' Treasurer shall mean the Chesterfield County treasurer or any person designated by the treasurer to act on the treasurer's behalf. Undeveloped property means any property that has less than or equal to two hundred fifty (250) square feet of impervious area. Utility fee or fee means the service charges determined in accordance with section 8-41 of this article and applied to property owners, including condominium unit owners, of developed property used to fund the stormwater management utility. Sec. 8-40. - Establishment of stormwater management utility. (a) Pursuant to the provisions of the Code of Virginia, § 15.2-2114, a stormwater utility fee is hereby imposed on all developed properties in the county. All revenue collected pursuant to this article shall be deposited into a stormwater utility. The fee shall be paid by the owner of developed property in the county. (b) The stormwater utility shall be dedicated special revenue used only to pay for or recover costs for the following stormwater services: (1) The acquisition, as permitted by the Code of Virginia, §15.2-1800, of real and personal property, and interests therein, necessary to construct, operate, and maintain stormwater control facilities; (2) The cost of administration of such programs; (3) Planning, design, engineering, construction, and debt retirement for new facilities and enlargement or improvement of existing facilities, including the enlargement or improvement of dams, levees, floodwalls, and pump stations, whether publicly or privately owned that serve to control stormwater; (4) Facility operation and maintenance, including maintenance of dams, levees, floodwalls, and pump stations, whether publicly or privately owned, that serve to control stormwater; (5) Monitoring of stormwater control devices and ambient water quality monitoring, and (6) Other activities consistent with the state or federal regulations or permits governing stormwater management, including, but not limited to, public education, watershed planning, inspection and enforcement activities, and pollution prevention planning and implementation. (c) The impervious surface of a property shall be determined by the director by using one (1) or more of the following: aerial photography; as -built drawings; final approved site plans; building permits; field surveys; or other appropriate engineering and mapping analysis tools. Sec. 8-41. - Imposition of stormwater utility fee and fee calculations. [Alternative One] (a) For purposes of determining the utility fee, all properties in the county are classified into one of the following classes: 3128:95978.2 3_a (1) Developed residential property a. Category 1: <5600 square feet of impervious area b. Category 2: >5600 square feet of impervious area (2) Condominiums and townhouses (3) Developed nonresidential property (4) Undeveloped property (b) Category 1 developed residential property will be charged the base rate per dwelling unit. Category 2 developed residential property will be charged twice the base rate per dwelling unit. Condominiums and townhouses will be charged a flat rate of 30 percent of the base rate per dwelling unit. Developed nonresidential property will be charged in accordance with section 8-41(c) of this article. [Alternative Two] (a) For purposes of determining the utility fee, all properties in the county are classified into one of the following classes: (1) Developed residential property a. Category 1: <2800 square feet of impervious area b. Category 2: 2801 to 5600 square feet of impervious area c. Category 3: >5600 square feet of impervious area (2) Condominiums and townhouses (3) Developed nonresidential property (4) Undeveloped property (b) Category 1 developed residential property will be charged the base rate per dwelling unit. Category 2 developed residential property will be charged one and one-half (1.5) times the base rate per dwelling unit. Category 3 developed residential property will be charged two times the base rate per dwelling unit. Condominiums and townhouses will be charged a flat rate of 30 percent of the base rate per dwelling unit. Developed nonresidential property will be charged in accordance with section 8-41(c) of this article. [Alternative Three] (a) For purposes of determining the utility fee, all properties in the county are classified into one of the following classes: (1) Developed residential property (2) Condominiums and townhouses (3) Developed nonresidential property (4) Undeveloped property (b) Developed residential property will be charged the base rate per dwelling unit. Condominiums and townhouses will be charged a flat rate of 30 percent of the base rate per dwelling unit. Developed nonresidential property will be charged in accordance with section 8-41(c) of this article. 3128:95978.2 4 (c) The annual stormwater utility fee for all developed nonresidential property in the county shall be calculated in the following manner: (1) Determine the impervious area of each property of real property in square feet; (2) Divide the property's impervious area by the equivalent residential unit. (3) Round the resulting calculation to the nearest whole number to determine the number of equivalent residential units. (4) Multiply the number of equivalent residential units determined in subsection (3) above by the base rate to obtain the annual stormwater utility fee for the property. (d) When new property or impervious areas are brought into the utility system, such as from new construction, fees will accrue or increase commencing from the date of issuance of a certificate of occupancy. The director will forward the data concerning the fee to the treasurer so that the charge will be issued with the next real estate tax bill. (e) In the event of additions to developed nonresidential property which change the amount of impervious surface area, the director will modify the fees upon issuance of a certificate of occupancy. The director will forward this data to the treasurer so that the next real estate tax bill will reflect the modification of the fee. (f) In the event of alterations to developed nonresidential property which change the amount of impervious surface area (e.g. increased parking area) the director will modify the fees upon closure of the land disturbance permit. The director will forward this data to the treasurer so that the next real estate tax bill will reflect the modification of the fee. Sec. 8-42. - Billing, payment, and penalties. (a) The stormwater utility fee shall be billed to the record owner of each property subject to the fee in the same manner as prescribed by the county for the real estate tax. Such bills shall be included on and payable with the property's real estate tax bill. For properties that do not receive a real estate tax bill, a separate bill for stormwater services shall be issued. Any fee not paid in full by the applicable due date of the real estate tax bill, unless a petition for adjustment has been made in accordance with section 8-43 of this article, in which case the due date is thirty (30) calendar days after the date of a final determination of a petition for adjustment, shall be considered delinquent. (b) Payments received shall be applied first to the stormwater utility fee and then to the real estate tax and other fees. (c) Delinquent stormwater utility fees, in accordance with the Code of Virginia, §15.2-105, shall be subject to a penalty of an amount equal to ten (10) percent of the amount then due, which penalty shall be added to the amount due from such person. Interest at the rate of ten (10) percent on the balance of the account shall be imposed and collected on all such delinquent fees from the first day following the due date listed on the bill. No penalty shall be imposed for failure to pay if such failure was not in any way the fault of the debtor. 3128:95978.2 5 (d) A delinquent stormwater utility fee, along with cumulative penalties and interest, shall constitute a lien on the property ranking on parity with liens for unpaid taxes and shall be collected in the same manner as provided for the collection of unpaid taxes. Sec. 8-43. - Petitions for adjustments. (a) Any owner of a property subject to the stormwater utility fee may request an adjustment to the fee by submitting a request in writing to the director within thirty (30) calendar days after the date the bill is mailed or otherwise issued to the owner. Grounds for adjustment of the fee are limited to the following: 1) An error was made regarding the square footage of the impervious area attributed a property; 2) The property is exempt under the provisions of section 8-44(c) of this article; 3) There is a mathematical error in calculating the stormwater utility fee; 4) The identification of the property owner billed is in error; or 5) An approved credit was incorrectly applied. (b) The property owner shall complete a stormwater utility fee adjustment application form in a format approved by the director. (c) If the application alleges an error in the amount of the impervious area, the property owner shall also provide a plot, plan, or map showing all impervious areas within the property's boundaries, including buildings, patios, driveways, walkways, parking areas, compacted gravel areas, and any other separate impervious structures. The applicant shall label dimensions of impervious areas and identify the areas believed to be incorrect. (d) The director shall make a determination within thirty (30) calendar days of receipt of a complete submittal for the request for adjustment. In the event that the director finds that the appeal is deficient or incomplete, the director shall offer the property owner thirty (30) days to supply the missing information. The thirty (30) day timeframe for a decision will begin at such time as the requested information is provided. If the information requested is not provided to the director within thirty (30) days of the original request, the petition will be deemed withdrawn. Sec. 8-44. - Stormwater utility fee credits, exemptions. (a) The director shall administer a system of credits in accordance with the Code of Virginia, § 15.2-2114(D). (b) The director will develop written policies to implement the credit system, which shall include a requirement for property owners to provide long-term maintenance in accordance with section 8-10 of article I of this chapter, "Long-term maintenance of permanent stormwater facilities." (c) The following properties shall be exempt from the stormwater utility fee: (1) A federal, state, or local government, or public entity, that holds a permit to discharge stormwater from a municipal separate storm sewer system (MS4). 3128:95978.2 6 Ga (2) Undeveloped properties. (2) That this ordinance shall become effective on July 1, 2016 3128:95978.2 aRlebwoub aures--3z.6patcl) Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI ROAD CHESTERFIELD, VA 23832 Account Number 3005440 Date March 9, 2016 Date -03/18/2016 Category -Meetings Description- TAKE NOTICE Take Notice that the Board Ad Size -4X176 LN Total Cost -1,701.80 Publisher of the .Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take Notice that the was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/09/2016 The First insertion being given ... 03/09/2016 Newspaper reference: 0000276800 Sworn to and subscribed before me this Notary Public State of Virginia City of Richmond My Commission expires Supervisor KIMBERLY E HARRIS NOTARY PUBLIC Commonwrea!th of `diroirin 356763 ` My Commission e=xpires Ja ,, 5 1,:2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU TAKE NOTICE the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, March 23, 2016 at 6:35 p.m. in c Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hear - or u 3for BE IT ORDAINED by the (1) That Chapter 8of the Code of the County of Chesterfield, 1997, as amended, by a proposed pursuant to authority granted to the County by Va. d fee structure selected among the three alternatives pro A )w. copy of the ordinance is also on file in the County Admini examined by all interested ppersons between the hours of 830 a public facility desioned to be accessible to oersons with disab IV TO CHAPTER 8 TO ESTABLISH A I Article IV to Chapter 8 to establish a stormwater utility, e § 15.2-2114, This ordinance will only contain the final he full text of the ordinance, including the three alterna- :or's office, Room 304, 9901 Lori Road, Chesterfield Coun- nd 5:00 p.m., Monday through Friday. Any persons with questions on the accessibility of the to the Board, at 748-1200. Persons needing interpreter As AMENDED, UTILITY of Chesterfield 1997, as amended, is amended by the addition of Article IV, as added, to read as follows: CHAPTER 8 STORMWATER MANAGEMENT AND WATER QUALITY 000 Article I. Stormwater Management 000 Article IV, Stormwater Utility Sec. 8.39. - Definitions. In addition to the definitions set forth in section 8-2, when used In this article, the following terms shall have the following meanings: [Alternative One] Base Rate means the utility fee charged on an equivalent residential unit, which shall be $24, effective July 1, 2016. [Alternative Two] Base Rate means the utility fee charged on an equivalent residential unit, which shall be $22, effective July 1, 2016. [Alternative Three] Base Rate means the utility fee charged on an equivalent residential unit, which shall be $25, effective July 1, 2016. Developed nonresidential property means developed property which does not serve a primary purpose of providing permanent dwelling units. Such property shall include, but not be limited to, commercial properties, industrial properties, parking lots, churches, recreational and cultural fa- cilities, hotels, offices, hospitals, schools, and universities. Developed property means real property which has been altered from its "natural" state by the addition of any improvements such as buildings, structures, and other impervious surfaces totaling greater than two hundred fifty (250) square feet of impervious area, Improvements include, without limitation, buildings patios, driveways, walkways, parking areas, and compacted gravel areas. For new construction, property shall be con - sidereddeveloped pursuant to this article upon issuance of an occupancy permit, Developed residential property means developed property which serves the primary purpose of providing a permanent dwelling unit or units, and which may or may not have accessory uses related to the purpose of providing permanent dwelling facilities. Property zoned to the A-1, agricultur- al zoning classification on which a dwelling unit is located shall be considered developed residential property for the purposes of this article. Director means the director of environmental engineering er any person designated by the director to act on the director's behalf. Dwelling unit shall mean an building or ortion thereof which rovides cpmplete independent permanent facilities for living, sleeping, eating and sanitation and is designed for or used excplusively as living quarters by one (1) family, but not including a tent, cabin, travel trailer or room in a hotel or motel, A manufactured home or temporary family health care unit shall not be considered a dwelling or dwelling unit. Equivalentresidential unit or ERU means the equivalent impervious area of a typical single-family residential cloveloped property based on the stat- istical average horizontal Impervious area of a single-family detached dwelling unit ir, the county. An ERU equals two thousand eight hundred (2,800) square feet of impervious surface area, Impervious area means a surface which is compacted or covered with material that impedes or prevents natural infiltration of water into soil, in- cluding, without limitation, most conventionally surfaced streets, roofs, sidewalks, parking lots, and other similar structures, Revenues means all fees, assessments, or other income received by the utility including but not limited to amounts received from investment or deposit of moneys in any fund or account and any amounts contributed by the county, grants, fees -in -lieu of or proffer funds provided by develop- ers or individual residents. Stormwater management system or system means the stormwater management infrastructure and equipment of the county and all improvements thereto for stormwater control in the county. Infrastructure and equipment shall include structural and natural stormwater control system of all types, including without limitation, retention basins, sewers, conduits, pipelines, pumping and ventilation stations, and other plants, structures, and real and personal property used for support of the system. The system does not include privately owned farm ditches and other private drainage systems. Stormwater management utility or utility means the special revenue fund created by this chapter to operate, maintain, and improve the county's stormwater managements ystem. Treasurer shall mean the Chesterfield County treasurer or any person designated by the treasurer to act on the treasurer's behalf. Undeveloped property means any property that has less than or equal to two hundred fifty (250) square feet of impervious area. Utilft fee or fee means the service charges determined in accordance with section 8.41 of this article and applied to property owners, including condominium unit owners, of developed property used to fund the stormwater management utility, Sec. 8.40.- Establishment of stormwater management utility. (a) Pursuant to the provisions of the Code of Virginia, G15,2-2114, astormwater utility fee is hereby imposed on all developed properties in the county. All revenue collected pursuant to this article shall be deposited into a stormwater utility. The fee shall be paid by the owner of developed property in the county. (b) The stormwater utility shall be dedicated special revenue used only to pay for or recover casts for the following stormwater services: (1) The acquisition, as permitted by the Code of Virginia, §15.2.1800, of real and personal property, and interests therein, necessary to ruction, and debt retirement for new facilities and enlargement or improvement of existing facilities, ement of dams, levees, floodwalls, and pump stations, whetherpublicly or privately owned that serve including maintenance of dams, levees, floodwalls, and pump stations, whether publicly or privately (5) Monitoring of stormwater control devices and ambient water quality monitoring; and (6) Other activities consistent with the state or federal regulations or permits governing stormwater management, including, but not limited to, public education, watershed planningg, inspection and enforcement activities, and ppollution prevention planning and implementation (c) The impervious surface of a property shall be determined by the director by using one (1) or more of the following: aerial photography; as - built drawings; final approved site plans; building permits field surveys; or other appropriate engineering and mapping analysis tools. Sec 8.41. - Imposition of stormwater utility fee and fee calculations. [Alternative One] (a) Forpurposes of determining the utility fee, all properties in the county are classified into one of the following classes: (1) Developed residential property a. Category 1: <5600 square feet of impervious area b. Category 2: >_5600 square feet of impervious area (2) Condominiums and townhouses (3) Developed nonresidential property (4) Undeveloped property (b) Category 1 developed residential property will be charged the base rate per dwelling unit. Category 2 developed residential property will be charged twice the base rate per dwelling unit. Condominiums and townhouses will be charged a flat rate of 30 percent of the base rate per per dwelling unit. Developed nonresidential property will be charged in accordance with section 8-41(c) of this article. [Alternative Two) (a) For purposes of determining the utility fee, all properties in the county are classified into one of the following classes: (1) Developed residential property a. Category 1: <2800 square feet of Impervious area b. Category 2: 2801 to 5600 square feet of impervious area c. Category 3: >5600 square feet of impervious area (2) Condominiums and townhouses (3) Developed nonresidential property (4) Undeveloped property (b) Category 1 developed residential property will be charged thebase rate per dwelling unit. Category 2 developed residential property will be charged one and one-half (1.5) times the base rate per dwelling unit. Category 3 developed residential property will be charged two times the base rate per dwelling unit. Condominiums and townhouses will be charged a flat rate of 30 percent of the base rate per dwelling unit. Developed nonresidential property will he charged in accordance with section 8.41(c) of this article. [Alternative Three] (a) For purposes of determining the utility fee, all properties in the county are classified into one of the following classes: (1) Developed residential property (2) Condominiums and townhouses (3) Developed nonresidential property (4) Undeveloped property (b) Developed residential property will be charged the base rate per dwelling unit. Condominiums and townhouses will be charged a (late rate of 30 percent of the base rate per dwelling unit. Developed nonresidential property will be charged in accordance with section 8-41(c) of this article. (c) The annual stormwater utility fee for all developed nonresidential property in the county shall be calculated in the following manner: (1) Determine the impervious area of each property of real property in square feet; (2) Divide the property's impervious area by the equivalent residential unit. (3) Round the resulting calculation to the nearest whole number to determine the number of equivalent residential units. (4) Multiply the number of equivalent residential units determined in subsection (3) above by the base rate to obtain the annual stormwater utility fee for the property. (d) When new property or impervious areas are brought into the utility system, such as from new construction, fees will accrue or increase commencing from the date of issuance of a certificate of occupancy. The director will forward the data concerning the fee to the treasurer so that the charge will be issued with the next real estate tax bill. (e) In the event of additions to developed nonresidential property which change the amount of impervious surface area, the director will modify the fees upon issuance of a certificate of occupancy. The director will forward this data to the treasurer so that the next real estate tax bill will reflect the modification of the fee. (f) In the event of alterations to developed nonresidentialproperty which change the amount of impervious surface area (e.g. increased parking area) the director will modify the fees upon closure of the land disturbance permit. The director will forward this data to the treasurer so that the next real estate tax bill will reflect the modification of the fee. Sec. 8.42. -Billing, payment, andpenalties. (a) The stormwater utility fee shall be billed to the record owner of each property subject to the fee in the same manner as prescribed by county for the real estate tax. Such bills shall be included on and payable with the property's real estate tax bill. For properties that do not receive areal estate tax bill, a separate bill for stormwater services shall be issued. Any fee not paid in full by the applicable due date of the real estate tax bill, unless a petition for ad1'ustment has been made in accordance with section 8.43 of this article, in which case the due date is 30 calendar days after the date of a final determination of a petition for adjustment shall be considered delinquent. (b) Payments received shall be applied first to the stormwater utility fee and then to the real estate tax and other fees. (c) Delinquentstormwater utility fees, in accordance with the Code of Virginia, §15.2-105, shall be subject to a penalty of an amount equal to ten (1) percent of the amount then due, which penalty shall be added to the amount due from such person. Interest at the rate of ten (10) ercent on the balance of the account shall be imposed and collected on all such delinquent fees from the first day following the due date fisted on the bill. No penalty shall be imposed for failure to pay if such failure was not in any way the fault of the debtor. (d) A delinquent stormwater utility fee, along with cumulative penalties and interest, shall constitute a lien on the property ranking on parity with liens for unpaid taxes and shall be collected in the same manner as provided for the collection of unpaid taxes. Sec. B-43. • Petitions for adjustments. (a) Any owner of a property subject to the stormwater utility fee may request an adjustment to the fee by submitting a request in writing to the director within 0 calendar days after the date the bill is mailed or otherwise issued to the owner. Grounds for adjustment of the fee are the following: 1) An error was made regarding the square footage of the imppervious area attributed a property; 2) The property is exempt under the provisions of section 8-44(c) of this article; 3) There is a mathematical error in calculating the stormwater utility fee; 4) The identification of the property owner billed is in error; or 5) An approved credit was incorrectly applied. (b) The property owner shall complete a stormwater utility fee adjustment application form in a format approved. by the director. (c) If the application alle es an errcr in the amount cfthe impervious area, the property owner shall also provide a plot, plan, or, map showing all Impervious areas within the property's boundaries, including buildings, patios, driveways, walkways, parking areas, compacted gravel areas, and any other separate impervious structures. The applicant shall label dimensions of impervious areas and identify the areas believed to be incorrect. (d) The director shall make a determination within thirty (30) calendar days of receipt of a complete submittal for the request for adjustment. In the event that the director finds that the apppeal is deficient or incomplete, the director shall offer the property owner thirty (30) days to supply the missing information. The thirty (30) day timeframe for a decision will begin at such time as the requested information is Provi ed. If the information requested is not provided to the director within thirty (30) days yin original request, the petition will be deemed withdrawn. Sec. 8.44. • Stormwater utility fee credits, exemptions. (a) The director shall administer a system of credits in accordance with the Code of Virginia, §15.2-2114(D). (b) The director will develop written policies to implement the credit system, which shall include a requirement for property owners to provide long-term maintenance in accordance with section 8.10 of article I this chapter, "Long-term maintenance of permanent stormwater, facilities." (c) The following properties shall be exempt from the stormwater utility fee: (1) A federal, state, or local government, or public entity, that holds a permit to discharge stormwater from a municipal separate storm sewer system (MS4). (2) Undeveloped properties. (2) That this ordinance shall become effective on July 1. 2016. Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI ROAD CHESTERFIELD, VA 23832 Account Number 3005440 Date March 18, 2016 Date -03/18/2016 Category -Meetings Description- TAKE NOTICE Take Notice that the Board Ad Size -4X176 LN Total Cost -3,363.60 Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take Notice that the was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/11, 03/18/2016 The First insertion being given ... 03/11/2016 Newspaper reference: 0000276800 Sworn to and subscribed before me this Ell 0AM-0 1 A •fi Notary Public 67 Supervisor State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Oommonwealill of Virginia 356,753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday. March 23, 2016 at 6:35 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hear- ing to consider: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by adding Article IV to Chapter 8 to establish a stormwater utility. This ordinance is being proposed pursuant to authority granted to the County by Va. Code § 15.2-2114. This ordinance will only contain the final base rate and associated fee structure selected among the three alternatives propposed. The full text of the ordinance, including the three alterna- tives, is reproduced below. A copy of the ordinance Is also on file In the County Administrator's office, Roam 304, 9901 Lori Road, Chesterfield Coun- ty, Virginia and may be examined by all interested ppersons between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 746.1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, March 18 2016. AN ORDINANCE TO AMEND THE CODS OF THE COUNTY OF t~HESTERFIELD.1997, AS AMENDED, BY ADDING ARTICLE IV TO CHAPTER 8 TO ESTABLISH A STORMWATER UTILITY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 8 of Code of the County of Chesterfield, 1997, as amended, is amended by the addition ofArticle IV, as added, to read as follows: CHAPTER 8 STORMWATER MANAGEMENT AND WATER QUALITY 000 Article I. Stormwater Management 000 Article IV. Stormwater Utility Sec. 8.39. • Definitions. In addition to the definitions set forth in section 8.2, when used in this article, the following terms shall have the following meanings: [Aftemative One] Base Rate means the utility fee charged on an equivalent residential unit, which shall be $24, effective July 1, 2016. [Aftemative Two] Base Rate means the utility fee charged on an equivalent residential unit, which shall be $22, effective July 1, 2016. [Alternative Three] Base Rate means the utility fee charged on an equivalent residential unit, which shall be $25, effective July 1, 2016. Developed nonresidential property means developed property which does not serve a primary purpose of providing permanent dwelling units. Such property shall include, but not be limited to, commercial properties, industrial properties, parking lots, churches, recreational and cultural fa- cilities, hotels, offices, hospitals, schools, and universities, Developed property means real property which has been altered from its "natural" state by the addition of any Improvements such as buildings, structures, and other impervious surfaces totaling greater than two hundred fifty (250) square feet of impervious area. Improvements include, without limitation, buildings ppatios, driveways, walkways, parking areas, and compacted gravel areas. For new construction, property shall be con- sidered developed pursuant to this article upon issuance of an occupancy permit. Developed residential Property means developed property which serves the primary purpose of providing a permanent dwelling unit or units, and which may er may not have accessory uses related to the purpose of providing permanent dwelling facilities. Property zoned to the A-1, agricultur- al zoning classification on which a dwelling unit is located shall be considered developed residential property for the purposes of this article. Director means the director of environmental engineering or any person designated by the the to act on the director's behalf. Dwelling unit shall mean any building or portion thereof which provides complete independent permanent facilities for living, sleeping, eating and sanitation and is designed for or used exclusively as living quarters by one (1) family, but not Including a tent, cabin, travel trailer or room in a hotel or motel, A manufactured home or temporary family health care unit shall not be considered a dwelling or dwelling unit. Equivalent residential unit or ERU means the equivalent impervious area of a typical single-family residential developed property based on the stat- istical,average.horizontal impervious area of a single-family detached dwelling unit in the county. An ERU equals two thousand eight hundred Imperviobs area means a surface which is compacted or covered with material that impedes or prevents natural infiltration of water into soil, in- cluding. without limitation, most conventionally surfaced streets, roofs, sidewalks, parking lots, and other similar structures. Revenues means all fees, assessments, or other income received by the utility including but not limited to amounts received from investment or deposit of moneys in any fund or account and any amounts contributed by the county, grants, fees -in -lieu of or proffer funds provided by develop- ers or individual residents. Stormwater management system or system means the stormwater management infrastructure and equipment of the county and all improvements thereto for stormwater control in the county. Infrastructure and equipment shall include structural and natural stormwater control system of all types, including without limitation, retention basins, sewers, conduits, pipelines, pumping and ventilation stations, and other plants, structures, and real and personal property used for support of the system. The system does not include privately owned farm ditches and other private drainage systems. Stormwater management utility or utility means the special revenue fund created by this chapter to operate, maintain, and improve the county's stormwater management system. Treasurer shall mean the Chesterfield County treasurer or any person designated by the treasurer to act on the treasurer's behalf. Undeveloped property means any property that has less than or equal to two hundred fifty (250) square feet of impervious area, Utility fee or fee means the service charges determined in accordance with section 8-41 of this article and applied to property owners, including condominium unit owners, of developed property used to fund the stormwater management utility. Sec. 8.40. - Establishment of stormwater management utility. (a) Pursuant to the provisions of the Code of Virginia,§15,2.2114, astormwater utility fee is hereby imposed on all developed properties in the county. All revenue collected pursuant to this article shall be deposited into a stormwater utility. The fee shall be paid by the owner of revenue used only to pay for or recover costs for the following stormwater services: irginia, §15,2.1800, of real and personal property, and interests therein, necessary to (3) Planning, design, engineering, construction, and debt retirement for new facilities and enlargement or improvement of existing facilities, including the enlargement or improvement of dams, levees, floodwalls, and pump stations, whetherpublicly or privately owned that serve to control stormwater; (4) Facility operation and maintenance, including maintenance of dams, levees, floodwalls, and pump stations, whether publicly or privately (5) Monitoring of Stormwater control devices and ambient water quality monitoring; and (6) Other activities consistent with the state or federal regulations or permitsgoverning Stormwater management, including, but not limited p to, public education, watershed tanningg, inspection and enforcement activities, and ppollution prevention planning and im lementation (c) The impervious surface of a proper y shall be determined by the director by using one (1) or more of the following: aerial pho ography; as - built drawings; final approved site plans; building permits; field surveys; or other appropriate engineering and mapping analysis tools. Sec. 8.41. - Imposition of stormwater utility fee and fee calculations. [Afternative One] (a) For purposes of determining the utility fee, all properties in the county are classified into one of the following classes: (1) Developed residential property a. Category 1: <5600 square feet of impervious area b. Category 2: ?_5600 square feet of impervious area (2) Condominiums and townhouses (3) Developed nonresidential property (4) Undeveloped property (b) Category 1 developed residential property will be charged the base rate per dwelling unit. Category 2 developed residential property will be charged twice the base rate per dwelling unit, Condominiums and townhouses will be charged a flat rate of 30 percent of the base rate per per dwelling unit. Developed nonresidential property will be charged in accordance with section 8-41(c) of this article. [Alternative Two] (a) Forpurposes of determining the utility fee, all properties in the county are classified into one of the following classes: (1) Developed residential property a. Category 1: <2800 square feet of impervious area b. Category 2; 2801 to 5600 square feet of impervious area c• Category 3; >5600 square feet of impervious area (2) Condominiums and townhouses (3) Developed nonresidential property (4) Undeveloped property (b) Category 1 developed residential property will be charged thebase rate per dwelling unit. Category 2 developed residential property will be charged one and one-half (1.5) times the base rate per dwelling unit. Category 3 developed residential propert y will be charged two times the base rate per dwelling unit. Condominiums and townhouses will be charged a flat rate of 30 percent of the base rate per dwelling unit. Developed nonresidential property will be charged in accordance with section a -41(c) of this article. [Alternative Three] - — -_ — - -- - - (ai For purposes of determining the utility fee, all properties in the county are classified into one of the following classes: (3) Developed nonresidential property (4) Undeveloped property (b) Developed residential property will be charged the base rate per dwelling unit, Condominiums and townhouses will be charged a flate rate of 30 percent of the base rate per dwelling unit. Developed nonresidential property will be charged in accordance with section 8-41(c) of this article. (c) The annual stormwater utility fee for all developed nonresidential property in the county shall be calculated in the following manner: (1) Determine the impervious area of each property of real property in square feet; (2) Divide the property's impervious area by the equivalent residential unit, (3) Round the resulting calculation to the nearest whole number to determine the number of equivalent residential units, (4) Multiply the number of equivalent residential units determined in subsection (3) above by the base rate to obtain the annual stormwater utility fee for the property. (d) When new property or impervious areas are brought into the utility system, such as from new construction, fees will accrue or increase commencing from the date of issuance of a certificate of occupancy. The director will forward the data concerning the fee to the treasurer so that the charge will be issued with the next real estate tax bill. (e) In the event of additions to developed nonresidential property which change the amount of impervious surface area, the director will modify the fees uppon issuance of a certificate of occupancy. The director will forward this data to the treasurer so that the next real estate tax bill will reflectthe modification of the fee. (fl In the event of alterations to developed nonresidential property which change the amount of impervious surface area (e.g. increased parking area) the director will modify the fees upon closure of the land disturbance permit, The director will forward this data to the treasurer so that the next real estate tax bill will reflect the modification of the fee. Sec. 8.42. - Billing, payment, and penalties. (a) The stormwater utility fee shall be billed to the record owner of each property subject to the fee in the same manner as prescribed by county for the real estate tax. Such bills shall be included on and payable with the property's real estate tax bill. For properties that do not receive a real estate tax bill, a separate bill for stormwater services shall be issued. Any fee not paid in full by the applicable due date of the real estate tax bill, unless a petition for ad1•ustment has been made in accordance with section 8.43 of this article, in which case the due date is 30 calendar days after the date of a final determination of a petition for adjustment, shall be considered delinquent, (b) Payments received shall be applied first to the stormwater utility fee and then to the real estate tax and other fees. (c) Delinquent stormwater utility fees, in accordance with the Code of Virginia, §15.2-105, shall be subject to a penalty of an amount equal to ten (1) percent of the amount then due, which penalty shall be added to the amount due from such person. Interest at the rate often (10) ercent on the balance of the account shall be imposed and collected on all such delinquent fees from the first day following the due date fisted on the bill, No penalty shall be imposed for failure to pay if such failure was not in anyway the fault of the debtor. (d) A delinquent stormwater utility fee, along with cumulative penalties and interest shall constitute a lien on the property ranking on parity with liens for unpaid taxes and shall be collected in the same manner as provided for the collection of unpaid taxes. Sec. 8.43. - Petitions for adjustments. (a) Any owner of a property subject to the stormwater utility fee may request an adjustment to the fee by submitting a request in writing to the director within 30 calendar days after the date the bill is mailed or otherwise Issued to the owner. Grounds for adjustment of the fee are the following; 1) An error was made regarding the square footage of the imppervious area attributed a property; 2) The property is exempt under the provisions of section M 4(c) of this article; 3) There is a mathematical error in calculating the stormwater utility fee; 4) The identification of the property owner billed is in error; or (b) Nproperty owner shall complete a sformwaterutility fee adjustment application form in a format approved by the director. (c) If the application alleges ah error in the amount of the Impervious area, the property owner shall also provide a plot, plan, or map showing all impervious areas within the property's boundaries, including buildings, patios, driveways, walkways, parking areas, compacted gravel areas, and any other separate impervious structures. The applicant shall label dimensions of Impervious areas and Identify the areas believed to be incorrect. (d) The director shall make a determination within thirty (30) calendar days of receipt of a complete submittal for the request for adjustment. In the event that the director finds that the apppeal is deficient or incomplete, the director shall offer the property owner thirty (30) days to supply the missing information. The thirty (30) day timeframe for a decision will begin at such time as the requested information is provided. If the Information requested is not provided to the director within thirty (30) days of the original request, the petition will be deemed withdrawn. Sec. B-44. - Stormwater utility tee credits, exemptions. (a) The director shall administer a system of credits In accordance with the Code of Virginia, §15.2.2114(D). (b) The director will develop written policies to implement the credit system, which shall include a requirement for property owners to provide Ion term maintenance in accordance with section 8-10 of article I this chapter, "Long-term maintenance of permanent stormwater facilities," (c) The following properties shall be exempt from the stormwater utility fee: (1) A federal, state, or local government, or public entity, that holds a permit to discharge stormwater from a municipal separate storm sewer (1) That this ordinance shall become effective on July 1, 2016. Public Hearing #2 - 6:35 p.m. To Consider an Amendment to the County Code Relating to Stormwater Utility Fees THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, RELATING TO STORMWATER UTILITY FEES SHOULD PRINT THEIR NAME AND ADDRESS BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. STORMWATER UTILITY FEES Name Organization/Address 1 Dr. Joe-Uked WO.Ck 13 F 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Subiect: CHESTERFIELD COUNTY BOARD - MeetingAGENDA Date: March 23, 2016 Item Number: Public Hearing on Proposed 2016 Tax Rates County Administrator's Comments: County Administrator: Board Action Regu ted: Hold a public hearing on the Proposed 2016 Tax Rates Ordinance. Summary of Information: This date and time has been scheduled to hold a public hearing on tax rates for the tax year 2016. The County Administrator's Proposed FY2017 Financial Plan holds all rates constant with those in tax year 2015. The real estate tax rate advertised for this public hearing is $0.96. All other tax rates were advertised unchanged from 2015. Based on the advertisement, the Board of Supervisors cannot adopt tax rates higher than those advertised. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: Yes � No # Ewa [[� 3. •m AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That for the year beginning on the first day of January, 2016 and ending on the thirty-first day of December, 2016, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. (a) Except as provided in Sec. 1 (b), on tracts of land, lots or improvements thereon and on mobile homes the tax shall be $0.96 on every $100 of assessed value thereof. (b) On tracts of land, lots or improvements thereon and on mobile homes in the Powhite Parkway -Charter Colony Parkway Interchange Service District the tax shall be the tax provided in Sec. 1 (a) plus $0.15 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 46.2-749.3 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. 0425:96058.1 (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. (g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.01 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $0.96 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. 0425:96058.1 �RYC�jirronb �XYIYQ��'�X��I��C�j Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date March 16, 2016 Date Total Cost Category Description Ad Size 03/16/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 22 L 218.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir- ginia, at an adjourned meeting on Wednesday, March 13,1016 at 6:40 pm. in the County Public Meeting Room at the Chesterfield Administra• tion Building, Route 10 and Lon Road, Chesterfield, Virginia, will hold a public hearing 0 consider. An ordinance to establ it the annual tax levy on various classes of property for the Countyof Chesterfield, Virginia i A copy of the ordinance s on file in the County Administrator's office, Room 94,9901 Lori Road, Chesterfield Coonttyy, Virginia and may be ex• amined by all interested persons between tfie hours of 00 am. and 5:00 pm„ Monday through Way. MI persons wishing to present their views on this subject are encour• aged to call the Office of the Clerk to the Board of Supervisors at (804) 748.1100 to he placed on the speakers fist, or may appear and sign up begi nning at Gly pm, before the meeting, The heapng is held at a public facility designed to be accessible to per sons with disabilities. Any persons with questions on the accessibility of the faality or the need for reasonable accommodations should con. tact Mce Blakley, Clerk to the Board, 9748.121 Persons needing in• terpreterservices for the deaf must notify the Clerk to the Board no lat• er than Friday, March A 201 Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 03/09, 03/16/2016 The First insertion being given ... 03/09/2016 Newspaper reference: 0000275166 Sworn to and subscribed before me this Notary Public Supervisor I(IMBENILY B HARRIS NOTARY PUBLIC State of Virginia Commonweaith'of Virginia g 3567:,., City of Richmond My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU RICHMOND TIMES -DISPATCH Cosby wants back money paid to accuser ey The Av_Ib ,1 Press PHILABEirmy,—En- tertainer Bill Cosby is de. manding [hat the accuser in his criminal case repay a eimill-tial sox -abuse settlement because she a.. operated with ponce who reopened the case and ar- rested him last year. Cosby filed a scaled breach-of-contract law- suit this month that said the setde- ' 8 men, barred Andrea Constand S: from "vol- anmrily" disc sing Cosby that se with law enforcement. The suit said Constand had no legal duty to coop- erate with Pennsylvania authorities because she lives in Canada. The inter - vs she and her mother gave to investigators last year were investigations, vol- untary and violated the settlement terms, the suit said. "Despite being under no legal obligation to discuss any aspects of the events and allegations... and despite being expressly Prohibited from disclos. ing such information to anyone,Andrea Contained volunteered to partici- pate and disclosed such information to the district attorney and others," Cas- Iny's lawyers wrote in a re- dacted suit filed Thursday. Cosby, 78, faces up to 10 years in prison if convicted ofsexually assaulting Crosland of his subur- ban Philadelphia home in 2004. lie has noyet t an, a plea, but his law- yers have vowed to clear his name. Constand, 43, is ssagc [hcmpist in Toronm. Ilia lawsuit against her also names her mother and lawyers as defendants because they also coop - wood with Montgom- ery County authorities last year. Tha suit accuses them of inviting media coverage a' making public statements about the case. Constand's lawyers have said the agreement has a provision that allows them to speak to law enforce- ment about the case. Any such prohibition would amount to obstruction on the part of the lawyers who drafted the document, lawyer Dolores Traiani cuffed this month, when Cosby first appeared in court for a pretrial hearing In the criminal case. The lawsuit filed against Command seeks the repay. ment of the still -secret settlement he paid her in 2006, plus in forest. i ie also seeks damages from Can. sand, her mother, her two lawyers and theparent company of the None. of one.of Enquirer, which has pub. lished numerous stories on the case. FRIDAY.FE3RUARY19.2016 A9 Walesa is said to be impheated as paid informer ByTm Asmcm.Press On Thursday, Walesa suggested that the newly WARSAW, Polead—Lech uncovered pairs were Walesa, the legendary fake and vowed to fight to anti -communist leader clear his name. who played a historic role "There can exist no in bringing down commu. documents coming from nism in Poland and across me, Walcsa said in a Eastern Europe, had -Inc. message from served as a paid informant Venezuela,where he is in the 1970s for the same traveling. "1 will prove that communist regime that in court." he later fought, according The newly discovered to documents revealed evidence implicating publicly Thursday. Walcsa was found among It is not yet clearhow documents seized this damaging the revcla- week from the home of 'inns will be to Walesa, the last communist inte- who won the Nobel Peace rior minister, the late Gen. Prize in 1983 for his de- Czeslaw Kiszczak, said Lu- Bantopposition tothe kasz Kaminski, the head communists and who of the National Remain - became Poland's first bounce Institute, a state democratically elected body that investigates president after the 1989 Nazi and communist -era fall of communism. crimes. Walcsa, 72, has long Kaminski said they in- admittedthathesigned elude a commitment to a document in the 1970s provide information mal agreeing to provide infer- Is signed with%Valesa's mation to the generally name and codename hated communist secret "Bolek."There are also police, although he in- pages afrepensand to- sistedhaneverinfarmed ceipts formoncy,signed an anyone and never took "Balek," and dated from any money. 1970-76. In 2000, he was cleared Kaminski said the 279 by a court, which said pages ofdocuments on It found no evidence of collabora[ion. Walesascamtobedo- thendc and will be made or Halibut Steak...................I in Grade Tuna Steaks ............. Tuna Steaks ............................ VA Orchid Society's Annual Orchid Show and Sale! ,, ) Feb 19th -21st Free Admission! THOUSANDS OF RARE &UNUSUAL ORCHIDS FREE LECTURES BY EXPERTS ORCHID ART EXHIBIT AND SALE FREE FRIDAY NIGHT GALA CELEBRATION: WITH LIGHT FARE & DRINKS FRIDAY, FEBRUARY 19TIl 6:00 PM TO 8:00 PM Everyaloomin'Amc! FLORISTS • GREENHOUSES V GARDEN [ENTERS Mon-Sat8am-6pm,Sun10am-5pm 12111 W. Broad St. 804.360.2800 NOTICE OF PROPOSED REAL PROPERTY TAX INCREASE The County of Chesterfield proposes to Increase property tax levies, 1. Assessment Increase: Total assamed value of real property, excluding additional assessments due he new anesbonian or Improvements to property, exceeds last year's total assessed Value at real property by 2.4%. 2. Lowered Mato Necessary to Offset Increased Assessment: The tax rate which would Invy the same mom of real estate tax as last year, when multlplied by the newtotal assessed value Of real estate with the exclusions mentioned above, would be 50.95 per 310on f assessed value. This rete will be known s the 'lowered lax rate 3. Effective Rate Increase; The County ai Chesterfield proposes to adopt a lax, rate of 50.96 per $100 of assessed value. The difference between the lowered tax rate andthe proposed rate would be $0.01 per3100, or 1.0%. This difference will be known as Ohe'effect ve tax rate increase . Individual property taxes may, however, increase at a percentage greater then or less than the above P ercentage. 4. Proposed Total Budget Increase: Based an the imposed real property lax rate and changes in other revenues, the total proposed FY2017 general fund budmatChesterfield Countywill exceed lastyear's adopted general fund budget by 2.9%. 5. Total taxable end exempt property as at 111116 is S35,927,091,223; of this amount told taxable Property is 533,427,751,023 or 93.0% of tald taxable and exempt property. The total lax exempt property is $2,499,340,200 or 7.0% of told taxable and exempt property. A publichashing on the increase wig be held on Wednesday, Much 23, 2016 at 6;40 p.m. In the Public Meeting Radio Chesterfield County Administration Building, Route 10 and Lad Road, Chesterfield, Virginia 23832. The hearing will be open tothe public. The Boardof Supervlams will permit persons drilling to be heard an opportunity to present oral testimony, Those dealing to be heath are encouraged to call the Office of the Clerk tothe gaud Of Supervisors at (804) 7481200 to be placed on the speakers fat, or to appear and sign up at 6:15 p.m. before the meeting. The hearing is held al a publk f.il,lyd.1gned Io be accessible to persons with rembibdes. Any persons with ghlestom on the accessiblity, of the facility or the need for mamnable accommodations should contact Janice Blakley, Clerk to the Board, at (804) 7481200. Persons needing Interpreter services far the deaf must notify the Clerk to the Board no later than Friday, March 1B, 2016. an.secuoralice On June 16,1983, activist Lech Walesa acknowledged a cheering crowd as he left the Shipyard In Gdansk, Poland, where he worked. Walesa Is an ]can of Eastern Eumpe's drive for freedom that abolished mmmunlsm. public in due course. Ile mens in 1980. said historians need time "Lech Walesa is the to analyze the document s. symbol of Poland's strug- AntomDudek, theIn. gle for freedom. He is the nimte's leading It symbol of5olidanly and and an expert on Walesa, nothing can itcsuoy that, predicted that the impact unless we learn that he =led be that great continuedthat collabom- unless some evidence tion,"Dudek said. emerged that Walesa can. The papers concerning tinned to be an informant Walesacame tolight on after he had founded the Tuesday, when Kiszczak's Solidarity freedom move- widow uttered to sell the institute documents con- ecming secret informer "Buick." She demanded 90,000 zlotys (523,000) far mem. Prosecutors seized the documents the same day because the law requires that impor- tanthistoric or state pa Puts be handed over to authorities. Walesa founded and led Solidarity from 1980, when it was bom out of shipyard Worker protests on the Baltic Sea coast, and through communist. imposed martial law. Ile led Solidarity in negotia- tions with the commu- nists, Kiszczak among them, in 1989 that ush- ered in massive demo- cratic and economic changes. Walesa was democratic Poland's first popularly elected president from 19901. 1995, but, falloty- ing a term of office when his style was perceived as authoritarian, he lost a re- election bid to Aleksander Kwasntewski. Public Hearing #3 - 6:40 p.m. To Consider Proposed 2016 Tax Rates THOSE PEOPLE WISHING TO SPEAK AT THE PUBLIC HEARING TO CONSIDER AN ORDINANCE TO CONSIDER PROPOSED 2016 TAX RATES FOR THE COUNTY OF CHESTERFIELD SHOULD PRINT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. TAX RATES Number Name Organization 1 Fred Demey 2 Donald Wilms Chesterfield Education Association 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Chesterfield County Board of Supervisors • What makes Chesterfield work? • Its people and business, working hard and working together. • It is not because of government! ! ! • The people are the county. • We are not vassals. You are not my feudal lords. • A vassal is a person who has entered into a mutual obligation to a lord or monarch in the context of the feudal system in medieval Europe. 3/23/16 .vVI LI.eL MO DVCI :a 1 Chesterfield County Board of Supervisors 3/23/16 Chesterfield County Board of Supervisors The Who - Won't Get Footed Again LQ 85 Comments 1 it), 0 Tags Wont Get Fooled Again' as written by and Peter Townshend Read More... 1 Edit Wki Well be fighting in the streets With our children at our feet And the morals that they worship will be gone And the men who spurred us on Sit In judgment of a8 wrong They decide and the shotgun sings the song 171 Up my hat to the new constitution Take a bow for the new revolution Smile and grin at the change all around Pick up my guitar and play Just like yesterday Then 171 get on my knees and pray We don't get fooled again The change, it had to come We knew It all along We were liberated from the fold, thars all And the world looks just the same And history ain't changed Cause the banners, they are flown In the next war DI tip my hat to the new constitution Take a cow for the new revolution Smile and grin at the change all around Pick up my guitar and play Just like yesterday Then IV get on my knees and pray We don't get fooled again No, no! 171 move myself and my family aside If we happen to be left half alive 171 get all my papers and smile at the sky Though I know that the hypnotized never lie Do ya? There's nothing in the streets Looks any different to me And the stogans are replaced, by -the -bye And the parting on the left Are now parting on the right And the beards have all grown longer overnight ni Up my hat to the new constitution Take a bow for the new revolution Smile and grin at the change all around Pick up my guitar and play Just like yesterday Then ITI get on my knees and pray We don't get fooled again Dont get fooled again No, no! Yeah! Meet the new bass Same as the old boss 3/23/16 4 Chesterfield County Board of Supervisors • We HEAR talk of TRANSPARECY? • We HEAR talk of "Best Business Practices" • Did you know CCPS and County have monies in their budget to pay to be reviewed to win awards? • Yes, the county works hard, but we are AAA credit because of the people of the county, their earnings power, their property value, their efforts. • Are the actions TRANSPARENT? Are the Business Practices the Best? • Or, does it feel like we are in a use car showroom? • 1 suppose we will find out tonight? 3/23/16 5 Chesterfield County Board of Supervisors VA state process. • CCPS policy is to present balanced budgets, it has not. • 3 SB member positions. • Who has indicated they will support balanced budgets and who has not? • What is the BoS position. 3/23/16 6 Chesterfield County Board of Supervisors We have a Constitutional Republic. These folks on the CCPS board were elected to ask 27 28 29 30 31 questions and insure the business of the county schools is properly run and _administered. It is so because you and I, the people, put them there as we have other "POEMAS" - March 17-19 things to do and accomplish, and can't be at every meeting. They are paid to do it. Presentina a NET DEFICIT budget. where the entitv has promised to spend more that Its revenue is essentiaiiv tnett Derpetratea Dv the aaministrative start ana an earemous taiiure py the uuF6 ooara, maiviauany ana coiiectiveiy, to allow It. I ne reaamg OT IVIr. Sidigq s el tter from afar paints to his and the boar spoor un ers anding of basic budgeting knowledge and a relinquishment of its authority to the staff. Staff ALWAYS wants bigger budgets and A wase money. tieing tolclZ-770 that its normal to provide an UNBALANCED budget to the-BoS is preposterous, wrong, and deceitful. There was 1 whole day for the public to view this information and the board had no meaning u public discourse on it, they motioned and seconded without any discussion, at all, or even asked the staff why information the CCPS board did not understand was there or what it meant. It is unacceptable to the people of Chesterfield County and its students, teachers, parents, and taxpayers. That said, my quote is wrong. It is not what I said. You can go to the CCPS web and watch and listen yourself, if you care about what our county is doing. I understand the budget(s). The CCPS system wants all they can get, regardless of the limited resources That discussion is for another dal. But, it should be noted that not only has the board accepted a NET DEFICIT budqet (how many individuals out there run their budqets like That was what I was referencing. I discussed this ahead of the meeting with all 4 CCPS board members and they had NO IDEA but confirmed my point. The finance staff had NO ANSWER as to why either. REALLY!?!? This is vour government in action. No Richmond Ballet Studio Two Thu, Mar 17,6:30 pm EDT F. Hv, Richmond "Hyperrealism: Beyond the Photograph" Thu, Mar 17,7:00 pm EDT Glen Allen Faizon Love - March 18-20 Fri, Mar 18, 7:30 am EDT '-,,Henrico -t Z� �. ADVERTISEMENT ..................... `f � z ar`."'" c✓''�,."�� j �' G 11.,x. ru �u— Y � w„ C-1 �S.0 5� 01#04641) W rot 4µ.m 4,.r6W4 1; &1• 6, 4e,rs 6--*st eAcJ. w1. caj�* ch&Jd ibfi 419ariA -1 1 ci4 o..! Icc�&A fj 1;4,rw Ld $o5 3/23/16 7 Chesterfield County Board of Supervisors 3/23/16 8 Chesterfield County Board of Supervisors NOTICE OF PROPOSED REAL PROPERTY TAX INCREASE The County of Chesterfield proposes to increase property tax levies. 1. Assessment Increase: Total assessed value of real property, excluding additional assessments due to new construction or improvements to property, exceeds last year's total assessed value of real property by 2.4%. 2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above, would be $0.95 per $100 of assessed value. This rate will be known as the "lowered tax rate". 3. Effective Rate Increase: The County of Chesterfield proposes to adopt a tax rate of $0.96 per $100 of assessed value. The difference between the lowered tax rate Pnri tnp nmnnQPd r?tP would be $0.01 per $100, or 1.0%. This difference will be known as the "effective tax rate increase". Individual property taxes may, however, increase at a percentage greater than or less than the above percentage. 4. Proposed Total Budget Increase: Based on the proposed real property tax rate and changes in other revenues, the total proposed FY2017 general fund budget of Chesterfield County will exceed last year's adopted general fund budget by 2.9%. 5. Total taxable and exempt property as of 1/1/16 is $35,927,091,223; of this amount total taxable property is $33,427,751,023 or 93.0% of total taxable and exempt property. The total tax-exempt property is $2,499,340,200 or 7.0% of total taxable and exempt property. A public hearing on the increase will be held on Wednesday, March 23, 2016 at 6:40 p.m. in the Public Meeting Room, Chesterfield County Administration Building, Route 10 and Lori Road, Chesterfield, Virginia 23832. The hearing will be open to the public. The Board of Supervisors will permit persons desiring to be heard an opportunity to present oral testimony. Those desiring to be heard are encouraged to call the Office of the Clerk to the Board of Supervisors at (804) 748-1200 to be placed on the speakers list, or to appear and sign up at 6:15 p.m. before the meeting. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at (804) 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, March 18, 2016. 3/23/16 • 10 Chesterfield County Board of Supervisors 3/23/16 Chesterfield County Board of Supervisors Chesterfield County, Virginia James J. I_ Stcgmaier, County Administrator t 9901 I—i Road - P.O. Uox 40 - ChcstaGcld, VA 21832-0040 Phonc: (804) 748-1211 - Pax: (804) 717-6297 - Intc=l: chna didd gm, BOARD OP SUPERVISORS Sn;P11ENA. BLSRICA, CltNR1tAN ARiiRM i WAR XM VICE CHAIRMAN Rao DOROUIYJ Ctax 6mJ.O�.aiv J— s M.-Jmr HOLLAND UMLLA.GECA'ER DATE: October 26, 2015 TO: Marcus J. Newsome, Ed.D. FROM. James J. L. Stegmaier, County Administrator SUBJECT: FY2017 Budget Development Information The FY2016 budget season was a marked improvement over prior cycles and much of that success can be attributed to the development and ongoing implementation of the five-year plan. While there are certainly moving pieces from year-to-year, the plan has helped to better frame budget discussions and provide additional continuity from one financial plan to the next. That said expcc a t to `ij roce"lt-Stfie-agairrbe guided'by"tfie'frartt(iwork embedded in the five-year plan. To aid in that effort, my staff has compiled this memo which includes a number of key pieces of information you will need to update the school division's FY2017 budget. 1) Five -Year Plan: In general, local economic conditions remain solid and in line with our overall forecast. Accordingly, I feel fainly confident that the general fund transfer (detailed in the table below) will be sufficient to accomplish the schools' (expenditure) portion of the existing five-year plan with a current, estimated transfer of $335,366,800. At the same time, I recognize that conditions change (e.g. the consolidation of purchasing operations) and other priorities emerge (e.g. the changes to the employer health care contributions) over the course of the year. There is potential for some upside in the transfer total that could assist with those or other budget considerations, but that will depend on how the economy performs during the remainder of the year and the strength of state funding for schools. With regards to changes to the established FY2017 plan and/or other potential budget priorities, 1 would ask that the school division provide me a written list of those items in priority order so that they can be incorporated into our planning process. Also, please keep in mind when dome so, that the r outer years of the school's five-year plan alread include operating deficits, and we should be pEFtG►4S mindfulo e ownstream Impacts o decisions made in FY2 I7-'---'-- . p,Iru,�Aq, Source FY2016Target FY2017 Target Change r'Slalo Salic Tax - . , . , ,,. ..$59;390000 ; $60;874,800 - �lpytl.9 School Prior Year Savings $5,000,000 $3,500,000(SI,500,000 ._.._ )- RecurritigTransfcr, ';'i,.•: 57;69.5,50.0'T' One-time Operating S3,000,000 51,000,000 (52,000,000) Providing a FIRST Cf MICE community through excellence in public sctvice 3/23/16 12 Chesterfield County Board of Supervisors 1) Proposed plan mindful of County's 3 20 P'V' tradition of fiscal stewardship Chesterfield tat Hanover County remains lowest cost full tsylvania Service provider in the state (chart , 2*1 Stafford unemployment are down, while Albemarle 3) Average single-family tax bill for IrOS Henrico 2015 is $200 below its 2008 level yakirginia (at $0.96) Beach Chesapeake 41 Non-public safety staffing down Prince William . 88 Av6 <---, � $2,652 s 110 _..._ , 52,683 $2,733 $2,873,1 . 01 .=._., 52,895- $2,912 53,129 . $3,240 $3,264 S3,491 $3,573 $3,615 $4,067 _1 54,143 3/23/16 13 full position per 1,000 residents Newport... since FY2009 Roanoke 5) At the same time, crime and Hampton unemployment are down, while Fairfax graduation rates and new Alexandria investment are up Arlington . 88 Av6 <---, � $2,652 s 110 _..._ , 52,683 $2,733 $2,873,1 . 01 .=._., 52,895- $2,912 53,129 . $3,240 $3,264 S3,491 $3,573 $3,615 $4,067 _1 54,143 3/23/16 13 4 % hL not 40w�- Chesterfield County Board of Supervisors CI P POINTS... 3/23/16 15 k 10 —lb -01 --ea oolboo� or 0 Chesterfield County Board of Supervisors 311 —(. "461 a ro 21('7 Proposed County and Schools Five -Year Plan, FY2017-FY2021 [X61r T««1�5895] DDe+fro¢rnyTem 4 N]AOQlm 3 5]LV9Am 4 3a.:eAm 3 968,9t1]m t ME¢/i seLJM lm D[4rre,n LWe. ®'0. efU Jm)•UeMfm S BSAJ.l,f80 f S S1),6U,0)) 3 m,<95Am S Il9,f)L>m i 30A•'9I+ S II LO S m,9N,4O0 i I21,9S11m 9Sj6Am )aY.�� 1 /rderN lsmm.am N.ne>N ttt/TNDLCeavef fiaaW S IMI. DS5 3 2,664,10) 3 OLMAW S S _g_Am e.)V.Mf 3 S e.]9eFD S I};9f�tm 6BeI.S00 / /{3—•) uxal Nmzr feMx DmFr f ifilAm S U."Am zM.,ca $S ea¢Am 3 >.)aa,6m 3 4Ama0o 3$ IAYAW 9 6Am,mo - z>aA,n \\_fir 6i�`• ) sWeaexme s lzita,>00 $ )Jwsao S f],SMAm S 3IPn soo s -Z aaAVAm hdnflaflcrx S S UTA... $ IaJ,NJJm $ IN)]>Am 3 la3,lil,fn) P.nm ae«nie ccI S 4916= S 9A3,im 9 9,IJXIIIAW 5 f 9,a44aod Ou9/Feurer K¢�at2) sk—AW S S S&f68Am 5 S II.9R,Im t 6nA-And s nZaMcm 3 6".Xd S uu.9m It,7U.4on S 63-M m 3 va1L900 RS18Am Dxofamnm mm9d, )AcoAm S f ASIAm f JASJ,6m i IAIL3oo S Laaoam TOT�IRMNUF )Am)m $ J Vdm S IA>a a01L9m 6Sae.Tm S SWA66,3m S 83L119.3D0 S Ba9,44>AW $ k),9U). ea]rtvrera¢w ' r , frim r«rMryted 696[•L LBaEane N011SirEL«NC;9¢fl t IMA." 3 _..WJnn S .1AW.Sd] 4 62 M_ u)y;fm f S nmmnN d,enm9ny s 195a,im f 195],:m 3 SAaLlm i LonAm S LIUAm red:tareDnduS«Mre«; 8%Nv«vl in3l>.1K NI918.33) s CAUAi s LIA611C� f - S anlmv s ],192,6mW s S uVAm s Loam S av—am t LM.— II—co ca W NMiv 32Am S 5 L309Am S 316m s 650,]00 f ISKsm) e9eu Oe5LNm3 a= m 5(I s ;fn,Om s -M-4 9 4.mi.5m L}]y5W A)y L36]Am Sr«ISmrmvetm Vanda x/ma0tlndmxnw.rn .sr1»d TNrcl«Ialda�«Otd&a;ed repay )ahnh MBaMfY197 3 S .Ioa 5 u9Am s 5,613,69 i IIAM6m1 3 mAm $ S 1966-Jm1 5 ? ¢.<Kde )rfsnd llK 9ara<, MB-JII 4 4]8;59 3 trmm=f mA3p0 S 114N.am f l7])C '#G/ice va DdaN i $ 216,09 f 454)9 S 56),69 S fTllm � 'Pefellm „ i9R�[yenlTm«ImNL con.rNanumr.) S ]i;im $ s a)]pn 13,69 1 IWAm J fiS,Tm $ 19L�00 Ny moylt�,w,% stt a 0.Mewselrodvans>oWikxr) s S L96rm7 9 vaLJm f M}ml 3 (z4al.Iml s IUAmI j 1360.69) s OL>ml S _,,no 359.)9 6e9uexenW Myrmw.rflm6u+n pvvice4m..op SnOruy etf) 3 I,6249 S IA14om 3 La00.Om S L6mom S L9y]m TeNn(alBamL.a,Ul+rw✓vrraaer,,.nnrwetiavwW S 506Am f 'Lu;Sm j rmAm f )00.000 3 40,69 reuma:vaNtmermlp9tb fmmdfeeD 7 p.fi/Aml i [cereeure S 6U,mJ f S W.f 'm 3 S 17],69 3 O.Am7 S { (]x,691 S t 3 (riomol $ 5 Mom) 4NI691faylOTAt 5 L. 6.LfD S sz.lTaSm S ��� S u 18bm S auAw,6m s nfs+l m V Om $ usvum I)A9a[m smve.lm •..aum+bmarken(InMB)• ••. ,.,. •.•• f 1 Nf.90Rxm(rKr pncmUy,eanfer.daa�J,.akrLMo.v".ur..) 3 j W,Tm I<Is Am S - j Nk1CL]P.y e9d9mrM 6oG,Won Curtr« i S Sm.Om 3 3 6N,90) f SmAm 3 ;69,9)0 5 ammo S lU,9m S Im— 3 ENAm moon. fmAov /Im rse A:m ¢ed«anrn[NdlmnwlveSlaan i t 3 S s59Fm S S i ,oW $ S $ aAHAm 5 - r 19irmum swear: flm S f JIK]oaS s_ s - s -15490. z»;soo wael lsror.rwMlm ¢n;bxhetrr Yue5Wx9r1 s 3]LIm ae.Im i ue,:a) S f ueAm Vrdh.Vi�1Nn*etry grfe ¢ab L•.aem) v9x9r vw3uriary S S $ 3 s 6+},602. e«rmWran noun l)n sews. ba4nreo1r9x W.nmlYAle1 3 S 610,600 s"- - S S S t 695.99 uvfrf Na'a+ala 3 xAm S 5409 { Kona 3 b K4Me3UNrg ldh.«q.eNYd9rrrm w) +r+¢nNrslL<m�orr D«rf+rnrz,)I9,Mem 3 39,600S - 5 xFm 5 54)00 7 Am -Am a66a9eanK M1tern (tmrl>sIN4N: wlutlnfKA vxf1 3 409 S - S - Tarttfd SalLrygjvy0[nU�r.•*e rn.J�a...c.ns,n.., 5 L9V,lm t 3 19ojW s 1.999,10) 3 JA)],3m i SP719m a. �townwnm mT«e:,dev.en:•N•nmNu.werreeueivil r 1an5ed ra4enGTme9tloU1 S . S 3.00) s 5 3,Om s S n.Om s S 3.Om TO3AL [%DENDIN0.ES(Dafe♦Fnhanud) S SA6),uo 5 1353,69 3 aA»Am f L3 5 7 m S 69,656,49 $ S39,m>,sm $ BSe,3ie,Om S 88i,333r3N 1m $ 99,])8,78, 900 Rafeu)e (D)�S )/S�xpiul f s.s9A6D 5 O,s33,Jm1 f tr,s9,]ml 5 U.)5n•7m) s IIIAs},1m) mw D9nm s 5 p,>•]q>m) $ (a,9e;sm) S psAJs,)ml 5 (]9.91,99) EDNSDNDATED(EMmty and xnodfl DNSFNNE(MWnj/SN0.91US S 57.790.40 5 um,Idd S ).S39,em 5 WNSDImATEO(Eouaty and schools) Tmm(DET]0tl)/5D0.9LUi 5f O.>)s,]m) S 19,069,69' (S.M.SDD) $ (4.1.k—) 1 $ (19,516,99) $ (19,8m m) cm*Av mnr.raromy�bmr r]em� e5oremnea mlm'ENdmml.-9ss].iwtw<9NOPo rSv]ar1�'+�a mm¢marfLaNr9Gvnumrame 6Rw. mrmwera uwntre.N ani «a.arm«rmwn+vaavxe9v.xr.ena.ra.)rmno.mrrv.m5 rmwf a,�,ruoml�uanerals+n� .iar�ra<roN>wa+ruaw..�exa. murb'Jnm9meemremxl s Lmsv6) a LRa9m s rAmam s zx1Am z 1,615,601 3/23/16 17 Chesterfield County Board of Supervisors Proposed County and Schools Five -Year Plan, FY2017-FY2021 Iml3on<es minty 5 10590.000 S ]0.390.000 5 10.190.005 S ]0190,000 5 1090,000 14<wdn[(oasdea tum f1 3 ]69.997,000 S 3[1.500.000 5 "USI.200 $ 302,900,200 S 133,574A00 0—ux Cpw.rM[ $ 1,600.000 S - $ 5,704,900 5 3.800.000 $ One Ca0.1al S 5 9,650,[00 $ LI00,000 S $ - S SYbr yew sa W(—,m g Oa Ne Nd<6tuMr<rtlwves) 5 3,300,800 5 2.612,000 S 2,624.600 S 4,011,900 S 4,246,790 Sta•.e 5aleaTaz Sun, S 631675,600 $ 65,153,200 $ 66,4',8.200 5 67,763,300 5 69,141,000 mai 5 2".62"900 3 n`A%A" 5 M2,g46,600 S 263,635,200 5 272.071.500 _ TOTALREVENUC 5 176500 $ 396500 5 556500 S 5%500 S 396,5" $ 595,H79000 $ 619995700 S 636,066,100 S 049,025,100 5 669.720.100 pda Tear Ada9Kd 6.nt9et S 581.100,C" 5 595.679.000 S 616,870,700 $ 636.562.200 S 642,766,/07 taehlrre (amul6i(IMmI<fnoensemae) S 4,5]$800 S 2,897.000 S ;[97,000 $ 2,897,00) S 2.647.000 YPS (from rate S7ae[n wnyl $ 1,0[4!0] 5 5.209.000 S - S - $ S 733.700 S Scary AQratments(if. anfwaRA $ 5,704,900 5 3.800.000 $ 4,200,800 S 4300,800 $ 4,4w,Ow Kudcnl GrvwN S - S 210.000 5 254000 S 250,800 $ 250.000 6waau L+C¢WyXrrk<04sb S 90.700 5 252.060 S MAW s 2"Aw S 291.700 Cett f<Mae S "I.9m 5 1,212,6m S 0 2200 S Ll"17.3w S njew Payas'7o¢[9 mPtd 7t4�dl,p ___._ _. 5 $1884.000 S 2,[70.100 S 3j4S.9" S 5"Aw S mm.100 Pd6Umal P7R RcC�.'ctbm f 1,591,600 5 !,[00,000 3 ].632.000 • 1,8]0,000 S 7,1",Ow farC<t<d fraIIVsnen WAttee3artce5oPPa0 S 789,100 5 $ - $ 3 L4rMntary SpttNI tfarnn9n Co9edbalws S 733.700 S $ $ f Ydd's RM1a9l Admv[sfmltreAaYtarN 5 227,300 $ S S S -it S&— Dean S 59,700 $ - Add.6omlCa4aboralhe Tc=km S4ft(n0dCe Know leye0 S 5 Cnn'Jr61ed ¢«tbn.hnd Fementarylti9cnd3 Co7eceandc—ftad4ea f 320.000 COCEWA obtal W,W.re S 15,[00 5 1S$,0w 5 198.(00 S 195,000 S 198,0w 5 pe-- , 1' l Pewa'tea EnM1ammxntf - SiaL• j1K{is A.1",1 .JJs 2=.000 5 t1.ue,7w15 250,0" S - 5 210Am S S 5 5 Student and Staff Health and 5a7ety SIA We04<d%V pos4lom 5 90,800 $ 07,000 5 Instru,Um l SOPPost/Dirismn Operatiom Bar het P<pbtemcne $ 259.000 5 2SO0m S 250,00 5 250.000 3 250.000 Staff mmPMrP<GW2T.Ml3 5 $ 3 1."4000 heed,—Sulpwl 5 115,0" - 6<mlyeM1ensive Servirea Art • 3,116,8m 3 $ $ $ 125.2" ma l Ottelo—, $ - $ 535,000 i EmPln7re Com(n3ssallon 7ddakn:IA'aryA4nstmadLzGdtimW 2K h"17. fw total of SK'FTM-2l refa4 2N7 5 74C9500 9 9=0000 $]Am 000 $ !,800000 Cr,lw4edt GN 4 < 5 1212]600 5 6.]10."0 7,1]00" S 5,91!,[00 $ 19460m TOTAL EXPENDITURES (Base a Enhanced) $ 595,74 000 S 619,070 700 S 636,552,200 S 652,766,300 $ 670,532.900 '1047eTYena e�Ncwywtl5avdmbP,bee[<n 0rm r9 V<ep7marr f91<e5erhwsdexBootQ Aj»ola9pmMF Yew pam w37l4d0<baW/aa7Aiq 0a aJglae a7otaacrryur CunefTx<9CAam,6rW6eal tvdSn CeAtbm rty-aa4y7Y]017. Owellne (mfidt)/SurPIw S 14227,600 S 6,725,000 S 7,047,900 $ 2,176,60 $ 7,135,200 Total(O[ficlt)/SurpluS _ $ $ 15,000 $ (7,100( $ (3,741,760) $ (et],RCO) fj j, �-� uI.i, 1. t tc (A, 3/23/16 18 Chesterfield County Board of Supervisors Schools Fund Report 201,7 3/23/16 19 FY2015 FY2016 FYM17 FY2016 t0 FY2018 FY2019 FY2020 FYZOZI Actual Ado ted Pro FY2017 Pro ectad Pro)ected Projected Projected REVENUES Local Soutces State WOOS39 $9,454,700 $8,376,000 -1159 58,3]6,= $8,376,000 $3,376,000 $8,376,ptlo Federal 2332.8,1232 240666.2W 246,824,900 2.6% 254696,400 262.848 ,600 16;675,100 27;073.500 Food SCKCe2 39D.460 390'M J%,SOD 3.»s 3%500 396,500 196,SW 396,500 Grants 20639.376 25,456,600 25,331,70D -05% 25,33000 25,331,700 25,331,700 25,331.700 Lease Purchase Proceeds 27,100,180 26,900,100 29,035,1W 7.9% 29,03S,100 29,035,100 29,035,100 29,035,100 Transfer from School OP0 4,14GAW O 0 D.O% 0 0 0 TronsferfromFootl Services 61,259 0 74,000 004 74,300 74,000 74,100T 4,100 ]6,003 SUOtOtaIRCVCnuOs 12,885 1.000,000 840,000 -16.0% Woo Uctcoo e4ow 840,000 $300,367,911 5303,872.900 $310,178200 1,8% 5313719,100 $326,199,900 $32T,fiW500 $336,120,100; T-de,ir-General Fund state Sa les TOx 5S8S39.698 $59,590A00 $63,975,600 7b% $65,157,200 568,450.200 $67,795,300 $69,341900 loaliases For. 0a 0 0A% Recurring Baseline 242,%6,399 259,194,100 269,592,0[0 4.2% 0 281,287.000 0 O 0 19;651,200 302,906,200 313,574,400 Onetime Operating 45W9OO 3.000,000 1,000,000 E6.7% 0 0 One-time Capital 1.000,CD0 2.000000 0 -400,116 ,1630,100 0 0 Sdwol Fricr Year Reserve Resufts (including debt 1.700,00➢ p p service) Total General Fund: SAW,7CO 5,000000 3,50.000 -309% 1612.600 2.624,600 4.011.900 4.246,700 WAa9,797 $310.58.1500 $338,367,600 3.0% SMZ-70UW $361932.000 $374,703,400 $386,962,100; Bond Refunding Proceeds o 0 0 0-0% 0 Assigned Fund Oafante2 0 0 0 Total Revenues, Trplufcrs,&Reserves 0 $613257,708 1.000900 3,000,000 0.0% 1o0o,D00 1.000,000 1.000,000 1.000,000 $633A5TA00 $650,24S,d00 Z7s $672,452,500 $690,331,900 $703,391,900'$724A86y00 EIOENOITUREs Instruction SS90230,795 $411.779,900 5415,251500 3.3% S'41,239500 $449,734,700 $460,600,300 5471316,600 Admlmstratien/Attendance and Health 20309,786 21,187,100 22,6451100 6.9% 23,267,6CO 23,392.000 24,426-500 25,348500 PUPil Trampanadon 29,991,742 32.013,900 33,081,300 3.3% 33,990$00 34902SW 35,693/.00 36,,4,200 Operations&Mainteruifte 59,124,489 51710.300 49,231.200 4A% 50.-584,000 51,941.40 53,103,600 54,890600 Technology Debt Service 15,716,807 12,607,900 21688900 0.6% 15,031500 13,387,300 33,6,,900 14,]4]SW Grants 43172,729 41769,00 C19W-900 0.3% 49,113,SW 49,725300 51712,800 51422,(00 Food Servito 26,82,214 25,10),400 17,235,100 85% 27.235,100 27,235,100 27,235,100 27.235,10, Food Servze/Grants-Tri to Cap Prof 21,699535 25,456,600 25,331.700 -05% 25,331,700 25,331,700 25.331,700 25,331,700 Grounds Maintenance 62-0 1,800000 11800,000 OA% 1.8WAW 1.=,= 1,800,000 1ug•� 2.831,100 1.777.600 7.829.500 3.9% 2.89,500 3,829500 1.829500 1,,9,500 (Restralred Enhancement)/ContingerKV2 0 0 (1,8,,800) Reserves and Assigned Fund Balance2 0 1.000,000 110M.000 WA OA% 15,000 I.OW.= (102,100) 13,756,ZOD) (627,800) 2,000,000 1.000.000 2.000,DW Rescrvefor/TrI. To CaDRaIPro)ects o Isd5c0 y1l,sao 3527.3% 3W8,400 10,154,300 20.71,10 12.008,400 Total F3pendilures' $609S331Z7 $03.457,000 $650,245,800 Ln5 $611451500 5690,,1,900 $700,391,900 5724.OSG9W Appomattox Goes School 3,7405033,EW,9W 3934,400 35% 3,934,400 3,934,000 3,994,100 3,914,40) Enrollment S9, 139 59,339 59,36059,352 S9,49S 59,874 60.155 Average Dalry Membership SSA60 59,072 se 591 -0.3% 53985 59,227 59,605 Fug Tlme Equfvilents ),927 7507 7,772 59,384 WON. (t)Use0l fcserv0l equalf COmmined, Re%.W. aAsogned. -0.4% 0 0 a 0 NOTE: (2) See TtWo•Y4aenanatNe 3/23/16 19 Chesterfield County Board of Supervisors 3/23/16 20 11,11 fmi I l6¢Is res�0iisi6ili a11dbiidgetaq relrainis mlbeamiRd�l of gouecumil 3/23/16 20 870,000 850,000 830,000 810,000 790,000 770,000 Chesterfield County Board of Supervisors Total Budget Revenue 2016 2017 2018 2019 2020 2015 $0.98 plan -*0-2015 $0.96 plan -*0-2016 $0.96 plan X2017 $0.96 PROPOSED BUDGET 910000 890000 870000 850000 830000 810000 790000 770000 Total Budget Expenditures 2016 2017 2018 2019 2020 2015 $0.98 plan —10-2015 $0.96 plan X2016 $0.96 plan ®2017 $0.96 PROPOSED BUDGET 3/23/16 21 710,000 700,000 690,000 680,000 670,000 660,000 650,000 640,000 630,000 620,000 Chesterfield County Board of Supervisors Total Budget Schools Expenditures 2016 2017 2018 2019 2020 X2015 $0.98 plan —i4-2015 $0.96 plan -0-2016 $0.96 plan X2017 $0.96 PROPOSED BUDGET 3/23/16 22 II 870.000 11 850,000 11 830,000 1 810,003 ;I 790.003 11 770.000 1'1 750.000 11 730.000 rI 710.000 11 690,000 Chesterfield County Board of Supervisors Chan ntea Total Budget Revenue - Chesterfield County "-- A Historical Review -0-2015 SM98 plan; REJECTED in 2015 -0-201550.% Mooted plan _ --2016 $0.96 Adopted plan; actual 2007 to 2015 —2014 Adopted plan; actual 2012.2013 '-x'•2017 S0.%PROPOSED BUDGET '1 2007 2008 2609 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 ),I_ e 3/23/16 23 a k¢ -0-2015 SM98 plan; REJECTED in 2015 -0-201550.% Mooted plan _ --2016 $0.96 Adopted plan; actual 2007 to 2015 —2014 Adopted plan; actual 2012.2013 '-x'•2017 S0.%PROPOSED BUDGET '1 2007 2008 2609 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 ),I_ e 3/23/16 23 I 730.000 r —b noJ10o _ 650,000 3/23/16 Chesterfield County Board of Supervisors Total Budget EXPENDITURES -Chesterfield county A Historical Review 2007 2008 2003 2010 2011 2012 2013 2017 2015 2016 2017 2018 2015 2020 •'--"20155098 plan; REJECTED in 2015 �2035503b AdaD'.ed Dlaa ,j X2016 5096 Adapzd Alar„ actual 2007 to 2015 �2014 Adapted plan; actual 2012.2013 ®2017$036 PROPOSED BUDGET 24 Chesterfield County Board of Supervisors _ 5 Year Plan �^ Net Deficit Position - s,00D.00 -- — — -- 0.00 s,OOD.ao —FY 2016 Impact of Board and Staff LOGIC ®FY 2017 Impact of Board and Staff LOGIC i I— f G i= i 20,0x1.00 i 2017 2018 2019 2020 i� i 3/23/16 25 Chesterfield County Board of Supervisors • This is egregious. • It is blatantly and purposefully negligent. • The Citizens of Chesterfield have lost control of its government put there by us to run the Citizen's business. • CCPS and at times the County think this is their county, their district, their money, their schools, their children, their, their, their ... no it's ours, ours, ours, ours. • Should we wait any longer for TRANSPARENCY? • With the right data to the citizens, and real analytical research and overview, we can allocate the correct resources to the NEEDS of the People of the County, not the WANTS of the bureaucracy and special interest groups. 3/23/16 26 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA R Meeting Date: March 23, 2016 Item Number: W.D. Subject: Public Hearing on the FY2017 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan County Administrator's Comments: County Administrator: Q1 Board Action Requested: Hold a Public Hearing on the FY2017 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan Summary of Information: This date and time has been scheduled to hold a public hearing on the FY2017 Proposed Community Development Block Grant and the HOME Investment Partnership Annual Plan. The FY2017 recommendation for this program totals $1,670,200 which is comprised of $1,197,642 in new CDBG allotments, $77,540 in reprogrammed CDBG, and $395,018 in new HOME Investment Partnership allotments. These allocations are based on a tentative notification posted but are contingent upon final award notification from HUD of an approved grant amount for FY2017. The County Administrator has incorporated recommendations of the citizen review committee in the proposed budget. The County's Community Development Block Grant and HOME Investment Partnership Annual Plan for FY2017 is required to be submitted to the U.S. Department of Housing and Urban Development by May 16, 2016. The submission must follow a required public hearing by the Board of Supervisors. Preparer: Allan M. Carmody Attachments: 0 Yes Title: Director, Budget and Management ❑ No # Proposed Community Development Block Grant and HOME Investment Partnership Grant Recommendations for FY2017 Activity FY2017 Bensley Extended Day Care 34,700 Better Housing Coalition Coordinated Care 21,700 BizWorks 125,000 CDBG Program Administration 161,800 Communities In Schools -At Risk Youth Program 25,000 Habitat for Humanity Critical Home Repair Program 95,000 HOME, Inc. Foreclosure Prevention 25,000 Manchester Middle School 416,000 Pro -Active Code Compliance 131,000 Project: HOMES Critical Home Repair Program 200,000 St. Joseph's Villa 40,000 Subtotal CDBG 1,275,200 HOME, Inc. Downpayment Assistance Program 73,000 project: HOM ES -Com prehensive Home Repair Program 200,000 Southside CHDO Vacant Properties Rehab 54,600 HOME- Unallocated 67,400 Subtotal HOME TOTAL 395,000 1,670,200 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: Larch 23, 2016 Item Number: 17.E. Subiect: Public Hearing to Consider the FY2017-2021 Proposed Capital Improvement Program County Administrator's Comments: County Administrator: Hold a public hearing to consider the FY2017-2021 Proposed Capital Improvement Program. Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's Proposed five-year Capital Improvement Program for FY2017- 2021, which totals $939,985,100 for County, Schools and Utility projects as follows: General County Projects School Projects Utility Projects Total Preparer: Allan M. Carmody $300,093,700 259,049,800 380,841,600 $939,985,100 Title: Director, Budget and Management Attachments:17Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 23, 2016 Item Number: 17.F. Subject: Public Hearing on the FY2017 Proposed Annual Financial Plan County Administrator's Comments: County Administrator: r. •. •wo• -• - -• Hold a public hearing on the FY2017 Proposed Annual Financial Plan. Summary of Information: This date and time has been scheduled to hold a public hearing on the County Administrator's FY2017 Proposed Annual Financial Plan which totals $1,352,639,300. Preparer: Allan M. Carmod Attachments: F-1 Yes Title: Director, Budget and Management No # Public Hearing ##6 - 6:55 p.m. To Consider the Proposed FY2017 Budget THOSE WISHING TO SPEAK AT THE PU BLIC HEARING TO CONSIDER THE FY2017 BUDGET SHOULD PRINT THEIR NAME BELOW. SPEAKERS WILL BE CALLED IN THAT ORDER. FY2017 Budget Number Name Organization 1 Rachel Ramirez Lifelong Learning Institute 2 Harry Rast Lifelong Learning Institue 3 Lydia Aiken -Wilson Lifelong Learning Institute 4 Angie Warinis Resources for Independent Living 5 Roslyn "Ros" Faines Resources for Independent Living 6 Greg Beasley Chesterfield Professional Firefighters Association 7 Fred Demey 8 Mary Anne Weeks CHASM 9 Addie Black Senior Center 10 Ray Kiesel Senior Center 11 Tmtwiesel 'rk Senior Center 12 Jason Young Community Brain Injury Services 13 Donald Wilms Chesterfield Education Association 14 Joshua Cole/Lindsay Mottley CCPS 15 Susan McCammon Shepherd's Center 16 Pam Crandoll Shepherd's Center 17 Ray Richardson 18 Sara Gilliam County Council of PTAs 19 20 Wendy Austin F—vjWj& o • v 2,,- 21 Cara Kaufman CARITAS 22 23 24 25 - 26 27 28 29 30 31 32 33 34 35 36 CWESTEVFIELD COU111i"T TOE BOARD OF SUPERVISORS Page 1 of 1 4GEWDA 71U4:;1 Meeting Date: _March 23, 2016 Item Number: 19. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on April 13, 2016, at noon in the Public Meeting Room. The Board may vote to go into Closed Session at that time, and will reconvene at 3 p.m. for the regularly scheduled meeting. Preparer: Janice Blakley Attachments: ❑ Yes Title: Clerk to the Board No