2016-04-13 PacketPage 1 of 1
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Meeting Date: April 13, 2016 Item Number: 1.
Subiect:
Closed Session
County Administrator's Comments:
County Administrator:
Summary of Information:
Closed session pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950, as
amended, for discussion and consideration of prospective candidates for
employment as County Administrator.
W
Preparer: Jeffrey L. Mincks Title: County Attorney
0425:96096.1
Attachments: El Yes 0 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
{
AGENDA
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Meeting Date: April 13, 2016 Item Number: 3.A.
Subiect:
County Administrator's Comments
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
The County Administrator will update the Board on the progress of various
projects as requested by the Board of Supervisors.
Preparer
Louis G. Lassiter
Attachments: Yes
0
Title: Assistant County Administrator
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
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Meeting Date: April 13, 2016 Item Number: 7.A.
Subject:
Work Session on County Administrator's Proposed FY2017 Budget, the
Proposed FY2017 Community Development Block Grant and HOME Investment
Partnership Annual Plan, the Proposed FY2017-FY2021 Capital Improvement
Program, Tax Rates, and Other Proposed Ordinance Changes
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hold a final work session on the County Administrator's Proposed FY2017
Budget, the Proposed FY2017 Community Development Block Grant and HOME
Investment Partnership Annual Plan, and the Proposed FY2017-FY2021
Capital Improvement Program, tax rates, as well as the proposed ordinance
changes.
Summary of Information:
This time has been scheduled for a final work session on the proposed
budget as well as the proposed ordinance changes for the Utilities
Department fee changes and the Environmental Engineering Department
stormwater utility creation and fee proposal. Staff will review proposed
revisions to the plans at the work session. All Board approved revisions
will be incorporated into the appropriations resolution and approved as
part of adoption of the budget.
Staff plans to provide the Board with information to be presented at the
work session prior to the Board meeting.
Preparer: Allan M. Carmody
Attachments: El
Yes
Title: Director, Budget and Management
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
I_
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acm
Meeting Date: April 13, 2016 Item Number: 9.A.1.
Subject:
Ordinance Amendments Relating to Department of Utilities Fee Changes
County Administrator's Comments:
County Administrator:
Board Action RE
Adopt Attached Amendments to Sections 18-22 and 18-27 of the County Code
relating to Department of Utilities fee changes.
Summary of Information:
The Board of Supervisors held a public hearing on March 23, 2016 concerning
the proposed changes to Utilities fees.
The Utilities Department's analysis of the FY2017 budget, capital replacement
and maintenance projects, and projections over the next ten years indicate
that current revenues, without fee increases, will not be sufficient to cover
operating and capital expenses. As an enterprise fund fully supported by
payments from users, fee increases are necessary to offset costs of capital
projects for rehabilitation of pump stations, new and replacement water
tanks, new and replacement water and wastewater lines, investments in older
neighborhoods to replace water and wastewater lines, the county's contractual
share of Richmond water plant projects, as well as maintaining the integrity
of the county's water and wastewater facilities. The additional revenues are
required to meet the projected longer term operating and capital costs. This
rate setting approach supports a financial plan to manage current and
projected capital expenses and is prudent financial management necessary to
maintain the triple AAA bond rating. The changes in utility rates are
discussed below.
Preparer: Allan M. Carmody Title: Director of Budget and Management
Attachments: 0 Yes 1:1 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information (continued)
Utility User Fees. The proposed charges for a typical 5/8" residential size
meter having an 18 CCF combined water and wastewater bi-monthly bill will
increase by approximately $6.02 ($3.01 monthly). The increase is comprised
of changes in the commodity and capacity charges for both water and
wastewater. Customer charges remain unchanged. The water commodity charge is
proposed to increase by $0.13 per one hundred cubic feet (CCF). The water
bi-monthly capacity charge is proposed to increase by $0.92 per equivalent
residential unit (ERU). The wastewater commodity charge is proposed to
increase by $0.08 per CCF. The wastewater bi-monthly capacity charge is
proposed to increase by $1.32 per equivalent residential unit (ERU). A net
total increase of $4.7 million in revenues is anticipated from the change in
the unit rate of the commodity and capacity charges ($3.0 million in
commodity charges and $1.7 million in capacity charges).
These increases are needed to cover the projected cost of providing water and
wastewater utility services and funding capital replacement and
revitalization projects. A typical bi-monthly bill will increase from $114.36
to $120.38.
Even after the proposed rate increases (assuming a typical bill for combined
services), the county's rates will still be significantly less than
surrounding jurisdictions.
Utility Water and Wastewater Connection Fees - In addition the department's
analysis of costs for expansion projects and projections over the next 15
years reflect the need to adjust the water and wastewater capital cost
recovery charge portion of connection fees to cover capital costs. The water
capital cost recovery charge fee for a 5/8" residential size meter is
proposed to increase from $5,200 to $5,500 (generating an additional
$540,000) and the wastewater capital cost recovery charges is proposed to
increase from $5,100 to $5,400 (generating an additional $453,000). The
capital cost recovery charge fees for larger meters will increase
proportionately based on meter size.
The ordinance is attached.
7
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO
UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections I8-22 and I8-27 of the Code of the County of Chesterfield, 1997, as
amended, are amended and re-enacted to read as follows:
Sec. 18-22. Connection fees.
(a) The water connection fee shall be the capital cost recovery charge plus the meter
installation charge based on the size of the water meter that the director installs.
The wastewater connection fee shall be the capital cost recovery charge for the
size of the water meter that serves the property, or, if the property does not
receive water service, the size of the water meter that would serve the property if
it received water service.
(b) The capital cost recovery charge shall be:
0505:95792.1 1
Number
Of
Meter
ER U's
Capital Cost
Customer Class
Size
per Unit
p
Recover Char g
y e
(inches)
Water
Wastewater
(i)
For a dwelling, single-family,
5/8
1.00
$ 5,288-00
$ 5,180.00
including townhouses, mobile homes
5,500.00
5,400.00
that are not located in a mobile home
park, and individually metered
multifamily dwelling units
(ii)
For a dwelling, two-family (per unit)
5/8
1.00
5,200.00
5,100.
5,500.00
5,400.00
0505:95792.1 1
(iii)
For mobile homes that are located in a
0.85
4,420.00
4,395.00
mobile home park and for master
4,675.00
4,590.00
metered multiple -family dwellings
other than multiple -family dwellings
used exclusively as housing for
colleges and/or universities (per unit)
(iv)
For all other customer classes
5/8
1.00
5,200.00
5,100.00
5,500.00
5,400.00
1
2.50
13,000.00
1''�0
13,750.00
13,500.00
1'/z
5.00
26,000.00
25 00.00
27,500.00
27,000.00
2
8.00
44 00.00
48,800.00
44,000.00
43,200.00
3
16.00
83,200.00
81,600.00
88,000.00
86,400.00
4
25.00
139 00.00
127,500.00
137,500.00
135,000.00
6
50.00
260,000.00
255,000.08
275,000.00
270,000.00
8
80.00
416,000.00
48 000.00
440,000.00
432,000.00
10
115.00
598,00
596,500.00
632,500.00
621,000.00
12
155.00
886,000.00
790,555:08
852,500.00
837,000.00
'.,.a.,.
0505:95792.1 2 .,
•••
Sec. 18-27. Utility charges.
Effective with bills issued on and after July 1, 281 2016, the consumer shall pay
charges for utility service in accordance with the following schedules:
(a) Monthly service charges. The monthly service charge shall be:
(1) Customer cost charge. A customer cost charge of $2.44 for each service
account. However, customers who have only a water account or a wastewater
account shall pay a customer cost charge of $4.88.
(2) Commodity cost charge.
(i) Water: $ 4-.68 1.81 per 100 cubic feet (Ccf).
(ii) Wastewater: $ 282 2.10 per 100 cubic feet (Ccf).
(3) Capacity cost charge.
The capital cost recovery charge for meters that are larger than 12 inches shall be
Meter
determined by the director based on the number of ERUs per unit.
(v)
The capital cost recovery charge for a dwelling that is served by a meter that is larger
than five-eighths inch shall be the same capital cost recovery charge in subsection
of ERU's
(b)(iv).
•••
Sec. 18-27. Utility charges.
Effective with bills issued on and after July 1, 281 2016, the consumer shall pay
charges for utility service in accordance with the following schedules:
(a) Monthly service charges. The monthly service charge shall be:
(1) Customer cost charge. A customer cost charge of $2.44 for each service
account. However, customers who have only a water account or a wastewater
account shall pay a customer cost charge of $4.88.
(2) Commodity cost charge.
(i) Water: $ 4-.68 1.81 per 100 cubic feet (Ccf).
(ii) Wastewater: $ 282 2.10 per 100 cubic feet (Ccf).
(3) Capacity cost charge.
30000
0505:95792.1 3
Customer Class
Meter
Number
Monthly Capacity Charge
Size
of ERU's
(inches)
per Unit
Water
Wastewater
(i)
Dwelling, single-family, including
5/8
1.00
$ 6.64
$ 12.36
townhouses and mobile homes that
7.10
13.02
are not located in a mobile home park
(ii)
Dwelling, two-family (per unit)
5/8
1.00
6:64
12.36
7.10
13.02
(iii)
Mobile homes that are located in a
0.85
5-.64
10.58
mobile home park and multiple -family
6.04
11.07
dwellings other than multiple -family
dwellings used exclusively as housing
for colleges or universities (per unit)
30000
0505:95792.1 3
(iv)
All other customer classes
5/8 and
1.00
6:64
126
3/4
7.10
13.02
1
2.50
1-6.60
310.90
17.75
32.55
11/2
5.00
320
680
35.50
65.10
2
8.00
53.1-2
98.88
56.80
104.16
3
16.00
106.24
197. 76
113.60
208.32
4
25.00
166.00
309.00
177.50
325.50
6
50.00
332.00
61-8.00
355.00
651.00
8
80.00
531.20
568.00
1,041.60
10
115.00
7 60
1,421.40
816.50
1,497.30
12
155.000e9
20
�
1,915.80
1,100.50
2,018.10
(v)
The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch
shall be the capacity cost charge in subsection (a)(3)(iv).
a••
(2) That this ordinance shall become effective July 1, 2016
0505:95792.1 4
'.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
° > AGENDA
k - �
�ac_m
Meeting Date: April 13, 2016 Item Number: 9.A.2.
Subject:
Ordinance Amendment Relating to the Department of Environmental Engineering
Creation of a Stormwater Utility and Associated Fees
County Administrator:
Adopt attached selected scenario ordinance amendments to add Article IV to
Chapter 8 of the Code of the County of Chesterfield to establish a stormwater
utility and associated fees for the Environmental Engineering Department.
Summary of Information:
The Board held a public hearing on March 23, 2016 concerning a proposed
ordinance amendment to add Article IV to Chapter 8 to the Code of the County
of Chesterfield to establish a Stormwater Utility and associated fees.
The county's Municipal Separate Storm Sewer System (MS -4) Permit was re-
issued with mandated requirements for the Chesapeake Bay Total Maximum Daily
Load (TMDL). The permit financial requirements dictate that the locality
submit a copy of each fiscal year's budget including its proposed capital and
operation and maintenance expenditures necessary to accomplish the activities
required by the state permit. The permit requires Chesterfield County to
describe its method of funding for stormwater program with the copy of the
fiscal year budget.
Chesterfield County's Chesapeake Bay TMDL compliance plan focuses on
implementing projects in three main areas in order to meet the permit
requirements: stream restoration, Falling Creek Reservoir restoration, and
BMP retrofits. The estimated cost over the five-year CIP (FY2017-FY2021)
Preparer: Allan M. Carmody Title: Director of Budget and Management
Attachments: 0 Yes FINo
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information (continued)
is $35 million which cannot be totally absorbed by the pay -go funding source
without considerable impact on other capital facility needs. Multiple TMDL
projects (that were reviewed as part of the January 27, 2016 work session)
will be undertaken and will provide the outcome of cleaner streams and lakes,
reduced flooding as a result of improvements made, more attractive waterway
amenities, and compliance with the federal and state mandate.
Staff is recommending creation of a stormwater utility as the most fair and
equitable way to pay for the required stormwater improvements. The stormwater
management fee is based on: the extent to which each property contributes to
stormwater runoff based on impervious area/pollutant load of each property.
The proposed rate structure would be based on the impervious area of a
property. The fee per ERU would not exceed $25 annually. Staff is offering
three scenarios for base rate consideration as follows (which would be
effective July 1, 2016):
Scenario 1:
Two tiers for single family, residential at a rate of $24 per ERU
° less than 5,600 ft2 of impervious area = 1ERU
• greater than or equal to 5,600 ft2 of impervious area = 2ERU
Scenario 2:
Three tiers for single family, residential at a rate of $22 per ERU
• less than or equal to 2,800 ft2 = 1ERU
° between 2,801 and 5,600 ft2 = 1.5ERU
• greater than 5,600 ft2 = 2ERU
Scenario 3:
A flat fee of $25 for all single family, residential
In all three scenarios, commercial properties would be billed for their
actual impervious area at the per ERU rate adopted by the Board. A credit
program will be available to qualifying commercial properties.
The fee would be included on the real estate tax bills each cycle. The
proposed ordinance with a description of all three scenarios is attached and
will be amended upon final selection of the chosen scenario.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997,
AS AMENDED, BY ADDING
ARTICLE IV TO CHAPTER 8 TO ESTABLISH A STORMWATER UTILITY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Chapter 8 of Code of the County of Chesterfield, 1997, as amended, is amended by
the addition of Article IV, as added, to read as follows:
C�lnJlll��
STORMWATER MANAGEMENT AND WATER QUALITY
•••
Article I. Stormwater Management
•M
Article IV. Stormwater Utility
Sec. 8-39. — Definitions.
In addition to the definitions set forth in section 8-2, when used in this article, the following
terms shall have the following meanings:
[Alternative One]
Base Rate means the utility fee charged on an equivalent residential unit, which shall be $24,
effective July 1, 2016.
[Alternative Two]
Base Rate means the utility fee charged on an equivalent residential unit, which shall be $22,
effective July 1, 2016.
[Alternative Three]
Base Rate means the utility fee charged on an equivalent residential unit, which shall be $25,
effective July 1, 2016.
Developed nonresidential property means developed property which does not serve a primary
purpose of providing permanent dwelling units. Such property shall include, but not be limited
to, commercial properties, industrial properties, parking lots, churches, recreational and cultural
facilities, hotels, offices, hospitals, schools, and universities.
Developed property means real property which has been altered from its "natural" state by the
addition of any improvements such as buildings, structures, and other impervious surfaces
totaling greater than two hundred fifty (250) square feet of impervious area. Improvements
3128:95978.2 1 0 COO„
include, without limitation, buildings patios, driveways, walkways, parking areas, and compacted
gravel areas. For new construction, property shall be considered developed pursuant to this
article upon issuance of an occupancy permit.
Developed residential property means developed property which serves the primary purpose of
providing a permanent dwelling unit or units, and which may or may not have accessory uses
related to the purpose of providing permanent dwelling facilities. Property zoned to the A-1,
agricultural zoning classification on which a dwelling unit is located shall be considered
developed residential property for the purposes of this article.
Director means the director of environmental engineering or any person designated by the
director to act on the director's behalf.
Dwelling unit shall mean any building or portion thereof which provides complete independent
permanent facilities for living, sleeping, eating and sanitation and is designed for or used
exclusively as living quarters by one (1) family, but not including a tent, cabin, travel trailer or
room in a hotel or motel. A manufactured home or temporary family health care unit shall not be
considered a dwelling or dwelling unit.
Equivalent residential unit or ERUmeans the equivalent impervious area of a typical single-
family residential developed property based on the statistical average horizontal impervious area
of a single-family detached dwelling unit in the county. An ERU equals two thousand eight
hundred (2,800) square feet of impervious surface area.
Impervious area means a surface which is compacted or covered with material that impedes or
prevents natural infiltration of water into soil, including, without limitation, most conventionally
surfaced streets, roofs, sidewalks, parking lots, and other similar structures.
Revenues means all fees, assessments, or other income received by the utility including but not
limited to amounts received from investment or deposit of moneys in any fund or account and
any amounts contributed by the county, grants, fees -in -lieu of or proffer funds provided by
developers or individual residents.
Stormwater management system or system means the stormwater management infrastructure and
equipment of the county and all improvements thereto for stormwater control in the county.
Infrastructure and equipment shall include structural and natural stormwater control system of all
types, including without limitation, retention basins, sewers, conduits, pipelines, pumping and
ventilation stations, and other plants, structures, and real and personal property used for support
of the system. The system does not include privately owned farm ditches and other private
drainage systems.
Stormwater management utility or utility means the special revenue fund created by this chapter
to operate, maintain, and improve the county's stormwater management system.
�3.
3128:95978.2 2
Treasurer shall mean the Chesterfield County treasurer or any person designated by the treasurer
to act on the treasurer's behalf.
Undeveloped property means any property that has less than or equal to two hundred fifty (250)
square feet of impervious area.
Utility fee or fee means the service charges determined in accordance with section 8-41 of this
article and applied to property owners, including condominium unit owners, of developed
property used to fund the stormwater management utility.
Sec. 8-40. - Establishment of stormwater management utility.
(a) Pursuant to the provisions of the Code of Virginia, § 15.2-2114, a stormwater utility fee is
hereby imposed on all developed properties in the county. All revenue collected pursuant to
this article shall be deposited into a stormwater utility. The fee shall be paid by the owner of
developed property in the county.
(b) The stormwater utility shall be dedicated special revenue used only to pay for or recover
costs for the following stormwater services:
(1) The acquisition, as permitted by the Code of Virginia, § 15.2-1800, of real and personal
property, and interests therein, necessary to construct, operate, and maintain stormwater
control facilities;
(2) The cost of administration of such programs;
(3) Planning, design, engineering, construction, and debt retirement for new facilities and
enlargement or improvement of existing facilities, including the enlargement or
improvement of dams, levees, floodwalls, and pump stations, whether publicly or
privately owned that serve to control stormwater;
(4) Facility operation and maintenance, including maintenance of dams, levees, floodwalls,
and pump stations, whether publicly or privately owned, that serve to control
stormwater;
(5) Monitoring of stormwater control devices and ambient water quality monitoring; and
(6) Other activities consistent with the state or federal regulations or permits governing
stormwater management, including, but not limited to, public education, watershed
planning, inspection and enforcement activities, and pollution prevention planning and
implementation.
(c) The impervious surface of a property shall be determined by the director by using one (1) or
more of the following: aerial photography; as -built drawings; final approved site plans;
building permits; field surveys; or other appropriate engineering and mapping analysis tools.
Sec. 8-41. - Imposition of stormwater utility fee and fee calculations.
[Alternative One]
(a) For purposes of determining the utility fee, all properties in the county are classified into
one of the following classes:
3128:95978.2
(1) Developed residential property
a. Category 1: <5600 square feet of impervious area
b. Category 2: >5600 square feet of impervious area
(2) Condominiums and townhouses
(3) Developed nonresidential property
(4) Undeveloped property
(b) Category 1 developed residential property will be charged the base rate per dwelling unit.
Category 2 developed residential property will be charged twice the base rate per dwelling
unit. Condominiums and townhouses will be charged a flat rate of 30 percent of the base
rate per dwelling unit. Developed nonresidential property will be charged in accordance
with section 8-41(c) of this article.
[Alternative Two]
(a) For purposes of determining the utility fee, all properties in the county are classified into
one of the following classes:
(1) Developed residential property
a. Category 1: <2800 square feet of impervious area
b. Category 2: 2801 to 5600 square feet of impervious area
c. Category 3: >5600 square feet of impervious area
(2) Condominiums and townhouses
(3) Developed nonresidential property
(4) Undeveloped property
(b) Category 1 developed residential property will be charged the base rate per dwelling unit.
Category 2 developed residential property will be charged one and one-half (1.5) times the
base rate per dwelling unit. Category 3 developed residential property will be charged two
times the base rate per dwelling unit. Condominiums and townhouses will be charged a flat
rate of 30 percent of the base rate per dwelling unit. Developed nonresidential property will
be charged in accordance with section 8-41(c) of this article.
[Alternative Three]
(a) For purposes of determining the utility fee, all properties in the county are classified into
one of the following classes:
(1) Developed residential property
(2) Condominiums and townhouses
(3) Developed nonresidential property
(4) Undeveloped property
(b) Developed residential property will be charged the base rate per dwelling unit.
Condominiums and townhouses will be charged a flat rate of 30 percent of the base rate per
dwelling unit. Developed nonresidential property will be charged in accordance with
section 8-41(c) of this article.
3128:95978.2 4
(c) The annual stormwater utility fee for all developed nonresidential property in the county
shall be calculated in the following manner:
(1) Determine the impervious area of each property of real property in square feet;
(2) Divide the property's impervious area by the equivalent residential unit.
(3) Round the resulting calculation to the nearest whole number to determine the number of
equivalent residential units.
(4) Multiply the number of equivalent residential units determined in subsection (3) above
by the base rate to obtain the annual stormwater utility fee for the property.
(d) When new property or impervious areas are brought into the utility system, such as from
new construction, fees will accrue or increase commencing from the date of issuance of a
certificate of occupancy. The director will forward the data concerning the fee to the
treasurer so that the charge will be issued with the next real estate tax bill.
(e) In the event of additions to developed nonresidential property which change the amount of
impervious surface area, the director will modify the fees upon issuance of a certificate of
occupancy. The director will forward this data to the treasurer so that the next real estate
tax bill will reflect the modification of the fee.
(f) In the event of alterations to developed nonresidential property which change the amount of
impervious surface area (e.g. increased parking area) the director will modify the fees upon
closure of the land disturbance permit. The director will forward this data to the treasurer so
that the next real estate tax bill will reflect the modification of the fee.
Sec. 8-42. - Billing, payment, and penalties.
(a) The stormwater utility fee shall be billed to the record owner of each property subject to the
fee in the same manner as prescribed by the county for the real estate tax. Such bills shall
be included on and payable with the property's real estate tax bill. For properties that do not
receive a real estate tax bill, a separate bili for stormwater services shall be issued. Any fee
not paid in full by the applicable due date of the real estate tax bill, unless a petition for
adjustment has been made in accordance with section 8-43 of this article, in which case the
due date is thirty (30) calendar days after the date of a final determination of a petition for
adjustment, shall be considered delinquent.
(b) Payments received shall be applied first to the stormwater utility fee and then to the real
estate tax and other fees.
(c) Delinquent stormwater utility fees, in accordance with the Code of Virginia, §15.2-105,
shall be subject to a penalty of an amount equal to ten (10) percent of the amount then due,
which penalty shall be added to the amount due from such person. Interest at the rate of ten
(10) percent on the balance of the account shall be imposed and collected on all such
delinquent fees from the first day following the due date listed on the bill. No penalty shall
be imposed for failure to pay if such failure was not in any way the fault of the debtor.
-01 01
3128:95978.2 5
(d) A delinquent stormwater utility fee, along with cumulative penalties and interest, shall
constitute a lien on the property ranking on parity with liens for unpaid taxes and shall be
collected in the same manner as provided for the collection of unpaid taxes.
Sec. 8-43. - Petitions for adjustments.
(a) Any owner of a property subject to the stormwater utility fee may request an adjustment
to the fee by submitting a request in writing to the director within thirty (30) calendar
days after the date the bill is mailed or otherwise issued to the owner. Grounds for
adjustment of the fee are limited to the following:
1) An error was made regarding the square footage of the impervious area attributed
a property;
2) The property is exempt under the provisions of section 8-44(c) of this article;
3) There is a mathematical error in calculating the stormwater utility fee;
4) The identification of the property owner billed is in error; or
5) An approved credit was incorrectly applied.
(b) The property owner shall complete a stormwater utility fee adjustment application form
in a format approved by the director.
(c) If the application alleges an error in the amount of the impervious area, the property
owner shall also provide a plot, plan, or map showing all impervious areas within the
property's boundaries, including buildings, patios, driveways, walkways, parking areas,
compacted gravel areas, and any other separate impervious structures. The applicant
shall label dimensions of impervious areas and identify the areas believed to be incorrect.
(d) The director shall make a determination within thirty (30) calendar days of receipt of a
complete submittal for the request for adjustment. In the event that the director finds that
the appeal is deficient or incomplete, the director shall offer the property owner thirty
(30) days to supply the missing information. The thirty (30) day timeframe for a decision
will begin at such time as the requested information is provided. If the information
requested is not provided to the director within thirty (30) days of the original request, the
petition will be deemed withdrawn.
Sec. 8-44. - Stormwater utility fee credits, exemptions.
(a) The director shall administer a system of credits in accordance with the Code of Virginia,
§ 15.2-2114(D).
(b) The director will develop written policies to implement the credit system, which shall
include a requirement for property owners to provide long-term maintenance in
accordance with section 8-10 of article I of this chapter, "Long-term maintenance of
permanent stormwater facilities."
(c) The following properties shall be exempt from the stormwater utility fee:
(1) A federal, state, or local government, or public entity, that holds a permit to discharge
stormwater from a municipal separate storm sewer system (MS4).
3128:95978.2 6 G ovq
(2) Undeveloped properties.
(2) That this ordinance shall become effective on July 1, 2016
000,020
3128:95978.2
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
x AGENDA
�11G_IK�
Meeting Date: April 13, 2016 Item Number: 9.A.3.
Subiect:
Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes
of Real Estate and Personal Property
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt a tax rate ordinance establishing tax rates for calendar year 2016.
Summary of Information:
The Board held a public hearing on March 23, 2016 concerning the attached
ordinance regarding annual tax rates. Tax rates on existing classes of
property for calendar year 2016 were advertised as follows: $0.96 for real
estate; $3.60 for personal property; $1.00 for machinery and tools personal
property; $.50 for aircraft personal property; $0.96 for personal property
for volunteer firefighters, rescue squads, and auxiliary members; $0.01 for
wild and exotic animals personal property; $3.24 for vehicles using clean and
special fuels; $0.01 for specially equipped motor vehicles for the physically
handicapped, and $0.96 for vehicle trailers and semi -trailers with a gross
weight of 10,000 pounds or more. Staff recommends adoption of the advertised
rates.
The ordinance is attached.
Preparer: Allan M. Carmody
Attachments: 0 Yes
Title: Director, Budget and Management
1-1 No bop,0,21
AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY
ON VARIOUS CLASSES OF PROPERTY FOR THE
COUNTY OF CHESTERFIELD
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That for the year beginning on the first day of January, 2016, and ending on the
thirty-first day of December, 2016, the taxes on property in all the Magisterial Districts
of the County of Chesterfield shall be as follows:
Sec. 1. Real Property and Mobile Homes.
(a) Except as provided in Sec. 1 (b), on tracts of land, lots or improvements
thereon and on mobile homes the tax shall be $0.96 on every $100 of assessed value
thereof.
(b) On tracts of land, lots or improvements thereon and on mobile homes in
the Powhite Parkway -Charter Colony Parkway Interchange Service District the tax shall
be the tax provided in Sec. 1 (a) plus $0.15 on every $100 of assessed value thereof.
Sec. 2. Personal Property.
(a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on
all tangible personal property used or held in connection with any mining, manufacturing
or other business, trade, occupation or profession, including furnishings, furniture and
appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value
thereof.
(b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of
Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value
thereof.
(c) On motor vehicles owned or leased by members of volunteer rescue
squads, volunteer fire departments, volunteer police chaplains and by auxiliary police
officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as
amended, the tax shall be $.96 on every $100 of the assessed value thereof.
(d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of
Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value
thereof.
(e) On motor vehicles which use clean special fuels as defined in Section
46.2-749.3 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every
$100 of the assessed value thereof.
IBM
0425:96058.1
(f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of
10,000 pounds or more used to transport property for hire by a motor carrier engaged in
interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof.
(g) On motor vehicles which are specially equipped to provide transportation
for physically handicapped individuals, the tax shall be $.01 on every $100 of the
assessed value thereof.
Sec. 3. Public Service Corporation Property.
(a) On that portion of real estate and tangible personal property of public
service corporations which has been equalized as provided in Section 58.1-2604 of the
Code of Virginia, 1950, as amended, the tax shall be $0.96 on every $100 of the assessed
value thereof determined by the State Corporation Commission.
(b) The foregoing subsections to the contrary notwithstanding, on automobiles
and trucks belonging to such public service corporations the tax shall be $3.60 on every
$100 of assessed value thereof.
Sec. 4. Machinery and Tools.
On machinery and tools used in a manufacturing or mining business the tax shall
be $1.00 on every $100 assessed value thereof.
0425:96058.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
�Y AGENDA
Meeting Date: April 13, 2016 Item Number: 9.A.4.
Subiect:
Adoption of the FY2017 Community Development Block Grant and the HOME
Investment Partnerships Annual Plan
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt the FY2017 Community Development Block Grant and the HOME Investment
Partnerships Annual Plan.
Summary of Information:
A public hearing was held on March 23, 2016 on the FY2017 Proposed Community
Development Block Grant and the HOME Investment Partnerships Annual Plan.
The FY2017 Proposed recommendation for this program totals $1,670,200, which
is comprised of $1,197,560 in new CDBG allotments, $77,622 in reprogrammed
CDBG, and $395,018 in new HOME Investment Partnership allotments. These
allocations are based on the posted notification. The County Administrator
has incorporated recommendations of the citizen review committee in the
proposed budget. Following the work session, staff will incorporate requested
revisions into the adopted plan.
The County's Community Development Block Grant and HOME Investment
Partnerships Annual Plan for FY2017 is required to be submitted to the U.S.
Department of Housing and Urban Development by May 16, 2016. The submission
must follow a required public hearing by the Board of Supervisors.
Preparer: Allan M. Carmody
Attachments: 0 Yes
Title: Director, Budget and Management
1-1
No #
Proposed Community Development Block Grant and
HOME Investment Partnership Grant Recommendations for FY2017
Activity FY2017
Bensley Extended Day Care 34,739
Better Housing Coalition Coordinated Care 21,700
BizWorks 125,000
CDBG Program Administration
161,743
Communities In Schools -At Risk Youth Program
25,000
Habitat for Humanity Critical Home Repair Program
95,000
HOME, Inc. Foreclosure Prevention
25,000
Manchester Middle School
416,000
Pro -Active Code Compliance
131,000
Project: HOMES Critical Home Repair Program
200,000
St. Joseph's Villa
40,000
Subtotal CDBG
1,275,182
HOME, Inc. Downpayment Assistance Program 73,000
project: HOMES -Comprehensive Home Repair Program 200,000
Southside CHDO Vacant Properties Rehab 54,600
HOME- Unallocated 67,418
Subtotal HOME 395,018
TOTAL 1,670,200
In=
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
r
ray d'J
Meeting Date: April 13, 2016 Item Number: 9.A.5.
Subject:
Adoption of the FY2017-2021 Capital Improvement Program (CIP)
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt the FY2017-2021 Capital Improvement Program with revisions.
Summary of Information:
The County Charter requires that the Capital Improvement Program (CIP) be
adopted by May 1. Staff recommends that the Capital Improvement Program be
adopted at this meeting. Following the work session, staff will incorporate
Board approved revisions into the adopted plan.
Preparer: Allan M. Carmody
Attachments: ❑ Yes
Title: Director, Budget and Management
No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
�j AGENDA
1749
Meeting Date: April 13, 2016 Item Number: 9.A.6.
Subject:
Adoption of the FY2017 Annual Financial Plan
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt the FY2017 Annual Financial Plan with changes as approved.
Summary of Information:
The County Charter requires that the Budget be adopted by May 1. Staff
recommends that the Budget be adopted at this meeting.
Following the work session, staff will incorporate requested revisions into
the adopted budget.
Preparer: Allan M. Carmody
Attachments: 1:1 Yes
Title: Director, Budget and Management
No #
00002"-1
y
t®th, ITdY�,„t'
&C3+�
, M I k
Subject:
W -MOM `IMM
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Adoption of a Resolution Appropriating Funds for Fiscal Year FY2017
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt the attached Appropriations Resolution for fiscal year 2017.
Summary of Information:
The County Charter requires adoption of an appropriations resolution to
authorize the expenditure of funds for fiscal year 2017.
The attached appropriations resolution details and authorizes the expenditure
of funds for FY2017 consistent with the proposed plan. Any changes approved
by the Board at the final budget work session will be incorporated into the
resolution.
As has been the case in years past, the appropriations resolution will allow
for three periodic disbursements to the school division of up to $3 million
each. The disbursements are based on the availability of funds and the
resolution defines the disbursement intervals. This practice allows for
flexibility to adjust the School appropriation should the need arise due to a
downturn in revenues or some other unplanned event.
Preparer: Allan M. Carmody
Attachments: 0 Yes
Title: Director, Budget and Management
F-1 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information (continued):
The Appropriations Resolution also defines the percentage of personal
property tax relief approved for qualifying vehicles. Each year staff
calculates the amount of tax relief for personal property taxes as a direct
result of the State's decision to cap the personal property tax relief
reimbursement revenue available to Chesterfield. The appropriations
resolution stipulates the reimbursement percentage rate for the different
levels of value as follows:
Personal use vehicles valued at $1,000 or less will be eligible for 100
percent tax relief, consistent with prior years.
Personal use vehicles valued at $1,001 to $20,000 will be eligible for
58 percent of tax relief.
Personal use vehicles valued at $20,001 or more shall receive 56 percent
of tax relief on the first $20,000 of value.
All other vehicles that do not meet the definition of "qualifying"
(business use vehicles, farm use, motor homes, etc.) will not be
eligible for any form of tax relief under this program.
The percentage relief amount is recalculated annually and is recommended to
be reduced from the current rate of 58 percent to 56 percent.
0C,
Qia29
i i, i r , , RESOLUTION
RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR
FY2017 FOR THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD,
VIRGINIA
BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield:
That for the fiscal year beginning on the first day of July 2016 and ending on the thirtieth day of June 2017, the following
sections shall be adopted:
Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to
operate and provide a capital improvement program for the County. It is the intent of the Board of Supervisors
that general property taxes levied on January 1, 2016, and due December 5, 2016, be appropriated for FY2017.
General Fund
FY2017 Proposed
Estimated
Revenue:
Local Sources
General Property Taxes
$415,233,400
Other Local Taxes
117,864,000
Licenses, Permits, & Fees
10,427,500
Fines, Forfeitures & Uses of Money & Property
2,694,800
Service Charges
32,889,700
Miscellaneous and Recovered Costs
10,539,100
Other Agencies
State and Federal
148,772,800
Other Financing Sources
Use of Restricted, Committed, or Assigned Fund Balance
10,876,900
Transfer from County Grants Fund
1,439,100
Transfer from Mental Health, Support Services
440,300
Transfer from Fleet Management
14,100
Transfer from Water Operating Fund
3,700
Transfer from Wastewater Operating Fund
2,500
Unassigned Fund Balance 7/1/2016
58,668,400
Total Revenues
$809,866,300
Appropriations:
General Government
$51,701,500
Administration of Justice
9,329,000
Public Safety
170,656,800
Public Works
17,389,300
Health & Welfare
66,411,400
Parks, Recreation, Cultural
20,735,500
Community Development
18,869,700
Debt Service
22,711,900
Operating Transfers 371,441,100
Assignments 615,700
Unassigned Fund Balance, 6/30/2017 60,004,400
Total General Fund $809,866,300
*Plus encumbrances carried forward in all funds in an amount not to exceed $150
million, which will be reappropriated into the fiscal year beginning July 1, 2016. (See
"Section 5") 0- Goo 4310
Comprehensive Services Fund
FY2017APPROPRIATIONS
Estimated
Local Sources
Revenue: Reimbursement, Colonial Heights
$450,800
State Aid, Comprehensive Services
7,149,600
Transfer from Social Services
445,200
Transfer from Schools
2,897,900
Transfer from General Fund
1,196,100
Use of Unrestricted Net Assets
270,000
Total Revenues and Funding Sources
$12,409,600
Appropriations: Operating Expenses
$12,409,600
Total Appropriations
$12,409,600
School Oneratin6 Fund
Estimated
Revenue:
Local Sources
$19,732,700
State
250,074,700
Federal
36,758,500
Transfer from School CIP
74,000
Transfer from School Operating
463,900
Transfer from School Food Service
840,000
Use of Reserve
2,934,400
Transfer from General Fund:
State Sales Tax
63,875,600
Local Taxes
261,992,000
Prior Year Revenue
3,500,000
Total General Fund
329,367,600
Use of Assigned Fund Balance
1,000,000
Total Revenues and Funding Sources
$641,245,800
Appropriations:
Instruction
$440,756,700
Administration, Attendance & Health
23,245,300
Pupil Transportation
33,096,300
Operations & Maintenance
51,060,700
Technology
13,257,800
Debt Service
47,900,900
Food Service
24,989,800
Transfer to and/or Assignment for School Capital Projects
5,938,300
Unassigned Fund Balance, 6/30/2016
1,000,000
Total Appropriations
$641,245,800
Schools - Appomattox Regional Governor's School Fund
Estimated
Revenue:
Local Sources
$2,590,500
State
1,341900
Total Revenues and Funding Sources
$3,934,400
Appropriations
Education
3,934,400
Total Appropriations
$3,934,400
Countv Grants Fund
Estimated
Other Governments
$12,021,200
Revenue:
OPRIA TIONS RESOLUTION
Transfer from General Fund 1,275,400
Use of Restricted, Committed, or Assigned Fund Balance 0
Total Revenues and Funding Sources $13,296,600
Appropriations: Adult Drug Court
$668,100
Clerk of the Circuit Court
Technology Trust Fund
$215,400
Community Corrections Services
Domestic Violence Victim Advocate (V -STOP)
56,600
Community Development Block Grant
1,670,200
Community Services Board Part C
1,650,500
Domestic Violence Prosecutor
116,600
Drug Prevention
100,000
Families First
581,800
Fire & EMS Revenue Recovery
6,409,300
Juvenile Drug Court Grant
315,200
USDA Juvenile Detention Grant
75,000
Victim/Witness Assistance
549,500
Virginia Juvenile Community Crime Act (VJCCCA)
888,400
Total Appropriations
$13,296,600
Countv CIP Fund
Estimated
Revenue: Transfer from General Fund $31,006,500
General Obligation Bonds 11,300,000
Lease Financing 0
Contributions and Donations 127,500
Developer Contributions/Interest Earnings 5,064,000
Transfer from Cash Proffers 1,064,000
State Funds 11,220,300
Total Revenues $59,782,300
Appropriations: County Capital Projects $54,718,300
Transfer to Capital Projects from Cash Proffers 1,064,000
Transfer to School Capital Projects Funds 4,000,000
Total County CIP Funds $59,782,300
Note: An additional $1,374,000 in county project savings is
already appropriated in the capital project fund that will be
reallocated for new projects. In addition, $416,000 is
appropriated in the grant fund that will be used for capital
proj ects.
Schools CIP Fund
Estimated
Revenue: Bond Proceeds $33,013,700
Interest Earnings $74,000
Transfer from Cash Proffer Fund 4,000,000
Trf from School Grant Fund (State Technology Funds) 1,800,000
Transfer from School Reserve for Future Capital Projects 4,138,300
Total Revenue and Transfers $43,026,000
FY2017APPROPRIATIONS
Appropriations: School Capital Projects $42,952,000
Transfer to School Operating Fund $74,000
Total Appropriations $43,026,000
Fleet Management and Radio Shop
Estimated
Revenue: Fleet Management Charges $18,393,400
Radio Shop Charges 1,997,900
Use of Restricted, Committed, or Assigned Fund Balance 1,291,800
Total Revenue and Funding Sources $21,683,100
Appropriations: Fleet Management Operations $19,576,100
Radio Shop Operations 2,022,900
Addition to Unrestricted Net Assets 84,100
Total Appropriations $21,683,100
Facility Management Fund
Estimated
Revenue: Reimbursement for Services $648,400
Total Revenue $648,400
Appropriations: Construction Management Operations $648,400
Total Appropriations $648,400
Risk Management Fund
Estimated
Revenue: Operating Revenues $8,811,100
Use of Unrestricted Net Assets 10,879,500
Total Revenue $19,690,600
Appropriations: Risk Management Operations $9,054,100
Use of Unrestricted Net Assets 10,636,500
Total Appropriations $19,690,600
Healthcare Fund
Estimated
Revenue: Employee Contributions $31,381,300
Employer Contributions 80,705,800
Total Revenue $112,087,100
Appropriations: Operating Expenditures $112,087,100
Total Appropriations $112,087,100
Airport Fund
Estimated
Revenue: Operating Revenue $753,300
State and Federal 720,300
o�.3
FY2 017 APPR OPRIA TIONS
Transfer from General Fund
Total Revenue
587,600
$2,061,200
Appropriations: Airport Operations and Capital Projects $2,041,300
Addition to Unrestricted Net Assets 19,900
Total Appropriations $2,061,200
Utilities Funds
Estimated
Revenue: Service Charges
Capital Cost Recovery Charges
Other Revenue
Use of Unrestricted Net Assets
Total Revenue
Appropriations: Operations
Debt Service
Transfer to Capital Projects Fund
Total Appropriations
Utilities Capital Proiect Funds
Estimated
Revenue: Transfer from Improvement/Replacement Fund
Total Revenue
89,200,000
17,954,000
4,621,000
22,316,500
$134,091,500
$60,695,500
7,002,700
66,393,300
$134,091,500
$66,393,300
$66,393,300
Appropriations: Capital Projects $66,393,300
Total Appropriations $66,393,300
Sec. 2 Appropriations in addition to those contained in the general appropriation resolution may be made by the
Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such
appropriations.
Sec. 3 The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16, 18 and
23 authorize the transfer of any unencumbered balance or portion thereof from one classification of
expenditure to another within the same department or appropriation category. Unless otherwise provided
below, the County Administrator may transfer up to $50,000 from the unencumbered appropriated balance
and prior year end carry forward assignments from one appropriation category (including assigned fund
balance) to another appropriation category. No more than one transfer may be made for the same item
causing the need for a transfer, unless the total amount to be transferred for the item does not exceed
$50,000.
Sec. 4 The County Administrator may increase appropriations for non -budgeted revenue that may occur during the
fiscal year as follows:
a) Insurance recoveries received for damage to any county property, including vehicles, for which county
funds have been expended to make repairs.
b) Refunds or reimbursements made to the County for which the County has expended funds directly related
to that refund or reimbursement.
c) Revenue not to exceed $50,000.
4
APPROPRIATIONS
Sec. 5 All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30,
2016 shall be an amendment to the adopted budget and shall be reappropriated to the 2017 fiscal year to the
same department and account for which they were assigned in the previous year subject, if applicable, to any
public hearing requirements. At the close of the fiscal year, all unassigned appropriations lapse for budget
items other than: capital projects; general fund transfers for capital projects and grants; construction
assignments for capital projects; assignments for county and school future capital projects; other use of
restricted, committed, or assigned fund balances; District Improvement Funds; donations restricted to specific
purposes; federal and state grants, PPTRA revenues; other revenue and program income; revenue recovery
funds; Title IV -E funds; cash proffers; all tax revenues received for special assessment districts and interest
earnings thereon; Fire and Emergency Medical Services apparatus and equipment funding; Economic
Development incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in
connection with the Richmond Convention Center; and refunds for off-site and oversized water and
wastewater facilities. Any funds budgeted in a given fiscal year that are specifically budgeted to add to an
assignment of fund balance shall be automatically authorized to be assigned during the year end audit process.
All excess revenues and any unspent appropriations in the telecommunications program is authorized to
become an automatic assignment for future telephone system upgrades. All revenues from the increased
vehicle registration fee received in excess of those budgeted for the state revenue sharing program shall
automatically be authorized as an assignment of fund balance at year end. Staff is authorized to set aside
$937,000 from the FY2017 results which will automatically be reserved at June 30, 2017 for TMDL related
expenses.
Sec.6 Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County
Administrator may approve transfers between funds to enable the capital projects to be accounted for
correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any
remaining balances to the original funding source. In accordance with CCPS' approved FY2017 CIP, staff is
authorized to eliminate the following prior year cash proffer appropriations in School CIP's and in zoning cases
in the capital projects fund effective June 30, 2016: $1 million in Crestwood Elementary; $1 million in
Manchester Middle School; $373,569.89 in O. B. Gates Elementary; $160,454.46 in Watkins Elementary;
$2,162,000 in the FY2014 Future Project Reserve; and $25,000 in Ecoff Elementary. The County Administrator
may approve construction contract change orders up to an increase of $49,999 and approve all change orders
for reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 or more or
when the aggregate of all changes to a contract exceeds 10% of the original contract amount or 20% if the
original contract is for less than $500,000.
Sec. 7 The County Administrator is authorized to approve transfers among Utilities funds and capital projects as long
as funding sources are consistent and total net appropriation is not increased. Should the actual contract price
for a project be less than the appropriation, the County Administrator may approve the transfer of excess funds
back to the original funding source upon completion of the project.
Sec. 8 Upon completion of a grant program, staff is authorized to close the grant and transfer balances back to the
funding source. Staff is authorized to reprogram Community Development Block Grant funds by closing
program cost centers and transferring funding to newly approved programs based on adoption by the Board of
Supervisors.
Sec. 9 The County Administrator may reduce revenue and expenditure appropriations related to programs, functions,
capital projects, grants, or departments to the level approved.
Sec. 10 The Director of Accounting is authorized to make transfers to various funds for which there. are transfers
budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any
existing bond resolutions that specify the manner in which transfers are to be made.
Sec. 11 The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow
efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit
such an advance. The Treasurer may also advance cash in support of employee benefit accounts.
--a r'
ooqy'u ja
FY2 017 APPR i i , TIONS RESOLUTION
Sec. 12 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified
reasons for which the funds were established. In no case shall the expenditure exceed the available balance in
the fund.
Sec. 13 The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds
and assignments of fund balance in excess of $50,000 for supplemental retirement, Workers' Compensation,
healthcare, and other compensation -related costs, as well as for transfers to departments to cover energy/fuel
costs.
Sec. 14 The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds
received by the County from asset forfeitures for expenditures related to drug enforcement or other allowable
expenditures. The balance of these funds shall not lapse but be carried forward into the next fiscal year.
Sec. 15 The County Administrator may increase the general fund appropriation in the school operating fund contingent
upon availability of funds and other circumstances, based on the following schedule:
a) Increase general fund transfer/appropriation on December 15 by $3,000,000.
b) Increase general fund transfer/appropriation on February 15 by $3,000,000.
c) Increase general fund transfer/appropriation on May 5 by $3,000,000.
Sec. 16 The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage
rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage
rebates/penalties, including the appropriation of transfers among funds to accomplish such reallocations.
Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. The
County Administrator is authorized to transfer cash proffers among capital projects to ensure spending in a
timely manner as long as the Capital Improvement Program net appropriation is not increased.
Sec. 17 Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are
eligible for. The effective date for pay increases, including the Planning Commission and the Board of
Supervisors, may cross fiscal years.
Sec. 18 The County Administrator is authorized to approve transfers among funds and capital projects as long as total
net appropriation is not increased.
Sec. 19 The Utilities Department rate stabilization assignment shall be maintained as per guidelines outlined below:
a) The minimum annual contribution to the assignment will be 50% of the previous year's depreciation on
fixed assets.
b) The annual contribution to the assignment will continue until 100% of accumulated depreciation on the
fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated
depreciation, a reduction in the annual contribution may be considered.
c) Funds cannot be used from the rate stabilization assignment if the balance falls below 25% of that utility's
fixed asset accumulated depreciation, other than for Utility internal borrowing purposes.
d) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by
the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is
required to suspend Sec. 19a, Sec. 19b, and Sec. 19c.
Sec. 20 Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure
and revenue changes within the school operating funds as follows:
FY2017APPROPRIA TIONS RESOLUTION
a) Transfers of $50,000 or less are subject to the approval of the Superintendent.
b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board.
c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the
Board of Supervisors.
The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to
the approved school budget between appropriation categories, as amended, and the report shall be presented
to the County Administrator quarterly.
Sec. 21 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code
of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item
503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying
vehicle situated within the County commencing January 1, 2006, shall receive personal property tax relief in the
following manner:
a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief;
b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 56% tax relief;
c) Personal use vehicles valued at $20,001 or more shall receive 56% tax relief on the first $20,000 of value;
d) All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles,
motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority
conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a
supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any
former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose
taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on
September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have
become unavailable, whichever occurs first.
e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire
amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the County code
from the original due date of the tax.
Sec. 22 The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar
amount equal to the prior year's overspending inclusive of encumbrances carried forward.
Sec. 23 Within the healthcare fund the County Administrator is authorized to appropriate use of reserves, interest
earnings, and additional employee or employer contributions in excess of $50,000 in order to pay claims,
settlements, and any costs associated with healthcare.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: April 13, 2016 Item Number: 9.8.
Subject:
Streetlight Cost Approval
County Administrator's Comments:
County Administrator:
Board Action Requested:
This item requests Board approval of a streetlight installation in the Matoaca
District and authorize the transfer of District Improvement Funds to
Streetlights to fund this project.
Summary of Information:
Requests for streetlights, from individual citizens or civic groups, are
received in the Department of Environmental Engineering. Staff requests cost
quotations from Dominion Virginia Power for each request received. When the
quotations are received, staff re-examines each request and presents them at
the next available regular meeting of the Board of Supervisors for
consideration. Staff provides the Board with an evaluation of each request
based on the following criteria:
1. Streetlights should be located at intersections; and
2. A petition is required which must be signed by 75 percent of the
residents within 200 feet of the proposed light and shall include a
majority of the homeowners living at the proposed locations.
Preparer: Scott B Smedley Title: Director, Environmental Engineering
Attachments: Yes F-1No # 0GG'CV3
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
Cost quotations from Dominion Virginia Power are valid for a period of 60
days. The Board, upon presentation of the cost quotation, may approve, defer,
or deny the expenditure of funds from available District Improvement Funds for
the streetlight installation. If the expenditure is approved, staff
authorizes Dominion Virginia Power to install the streetlight. A denial of a
project will result in its cancellation and the District Improvement Fund will
be charged the design cost shown; staff will notify the requestor of the
denial. Projects cannot be deferred for more than 30 days due to quotation
expiration. Quotation expiration has the same effect as a denial.
MATOACA DISTRICT:
• In the Woods at Summerford subdivision
In the vicinity of 13813/13819 Orchid Drive
Cost to install streetlight: $1,104.54
(Design Cost: $435.00)
Does not comply with policy because it is not at an intersection.
However, location is within 200 feet of intersection.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
STREETLIGHT REQUEST
Matoaca District
Request Received: January 29, 2016
Estimate Received: March 21, 2016
Estimate Requested: January 29, 2016
Days Estimate Outstanding: 52
NAME OF REQUESTOR: The Woods at Summerford Homeowners Association
ADDRESS: Ms. Marcy Peacock, Community Manager
3901 Westerre Parkway Suite 100
Richmond, VA 23233
I:1*OV]am9:4 §11V01N_ll1[0101
In the Woods at Summerford subdivision
In the vicinity of 13813/13819 Orchid Drive
Cost to install streetlight: $1,104.54
POLICY CRITERIA:
Intersection: Location is within 200 feet of an intersection
Petition: Qualified
Requestor Comments: "There are currently no streetlights in this section of the neighborhood. This
presents a safety hazard for school children on dark mornings and late evening walkers."
. MMUM"A
April 13 2016
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
o�
�I
�RG1`x�
Meeting Date: April 13, 2016 Item Number: 9.C.1.a.
Subject:
Resolution Recognizing May 15-21, 2016, as "National Law Enforcement Week"
in Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
County staff plans to present three of these resolutions - Chesterfield
County Police Department, Chesterfield County Sheriff's Office and
Virginia State Police Area 6 on May 12, 2016, at the Law Enforcement
Memorial Service at an evening ceremony at the Chesterfield County
Courthouse.
Preparer: Colonel Thierry G. Dupuis
Attachments: 0 Yes 1:1 No
Title: Chief of Police
RECOGNIZING MAY 15-21, 2016, AS "NATIONAL
LAW ENFORCEMENT WEEK" IN CHESTERFIELD COUNTY
WHEREAS, one of Chesterfield County's five strategic goals is "to
partner with residents to provide a safe and secure community through
prevention, readiness, and professional response"; and
WHEREAS, no community goal is more precious and vital than
maintaining the safety of family, self and others we hold dear; and
WHEREAS, the dedication, steadfastness and bravery of our law
enforcement teams that operate in Chesterfield County are well known
as they provide essential services to all community members; and
WHEREAS, this service, provided 24 hours a day and 365 days a
year, is the keystone upon which our quality of life rests; and
WHEREAS, since the first known line -of -duty death in 1791, over
20,000 law enforcement officers have made the ultimate sacrifice; on
average one officer dies in the line of duty every 60 hours and as
such, there are 20,664 names engraved on the walls of the National
Law Enforcement Officers Memorial; and
WHEREAS, the week of May 15-21, 2016, is recognized across the
country as "National Law Enforcement Week" and will honor the 127
national law enforcement officers who gave their lives in 2015 in the
line of duty; and
WHEREAS, Chesterfield County is grateful and honored to have such
outstanding and professional individuals serving as law enforcement
officers to protect the health, safety and welfare of its community.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors hereby recognizes the week of May 15-21, 2016, as
"National Law Enforcement Week" in Chesterfield County and calls this
recognition to the attention of all its community members, as well as
publicly salutes the service of law enforcement officers in our
community.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 13, 2016 ---Item Number: 9.C.1.b.1.
I
Suboect:
Resolution Recognizing Firefighter Todd E
Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Ferree, Fire and Emergency Medical
Firefighter Todd E. Ferree will retire from the Fire and Emergency Medical
Services Department on May 1, 2016, after providing nearly 28 years of
service to the residents of Chesterfield County.
Preparer: Edward L. Senter Jr. Title: Fire Chief
Attachments: 0 Yes F-1 No
RECOGNIZING FIREFIGHTER TODD E. FERREE UPON HIS RETIREMENT
WHEREAS, Firefighter Todd E. Ferree will retire from the Chesterfield
Fire and Emergency Medical Services Department, Chesterfield County, on May
1, 2016; and
WHEREAS, Firefighter Ferree began his career in Communications as an
Emergency Services Dispatcher in November 1988; and
WHEREAS, Firefighter Ferree attended Recruit School #22 in July 1989 and
has faithfully served the county for nearly 28 years in various assignments
as a firefighter at the Courthouse, Manchester, Buford, Dundas, Wagstaff, and
Dale Fire and EMS Stations; and
WHEREAS, Firefighter Ferree was certified as a Cardiac Technician in
1994, a Nationally Registered Paramedic in 1996 and served as a Paramedic
Preceptor in 2005 teaching advanced life -support -provider students; and
WHEREAS, Firefighter Ferree provided nearly 22 years as an advanced
life-support provider exemplifying a high level of medical services to the
residents of Chesterfield County; and
WHEREAS, Firefighter Ferree was recognized with a Unit Citation award
for his exemplary emergency actions while fighting a fire that swept through
a 58 -unit multifamily apartment building in the Old Buckingham Station
Complex in May 1995; and
WHEREAS, Firefighter Ferree was
for his advanced lifesaving actions
February 2011; and
recognized with an EMS Lifesave award
of a patient in cardiac arrest in
WHEREAS, Firefighter Ferree was recognized with a Unit Citation award
for his extraordinary teamwork and efforts resulting in the rescue of two
citizens trapped in their burning vehicle resulting from a head-on collision
in November 2013.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Firefighter Todd E. Ferree,
expresses the appreciation of all residents for his service to the county,
and extends their appreciation for his dedicated service and congratulations
upon his retirement.
000045
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 13, 2016 Item Number: 9.C.1.b.2.
Subiect:
Resolution Recognizing Lieutenant Phillip A. Polk, Police Department, Upon
His Retirement
County Administrator's Comments: ,
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Lieutenant Phillip A. Polk will retire from the Police Department on April 1,
2016, after providing 27 years of service to the residents of Chesterfield
County.
Preparer: Colonel Thierry G. Dupuis Title: Chief of Police
Attachments: 0 Yes E No
RECOGNIZING LIEUTENANT PHILLIP A. POLK UPON HIS RETIREMENT
WHEREAS, Lieutenant Phillip A. Polk will retire from the Chesterfield
County Police Department on April 1, 2016, after providing 27 years of
outstanding quality service to the residents of Chesterfield County; and
WHEREAS, Lieutenant Polk has faithfully served the county in the
capacity of Patrol Officer, Police Detective, Sergeant and Lieutenant; and
WHEREAS, during his tenure, Lieutenant Polk also served as Field
Training Officer, General Instructor, Firearms Instructor, and Driving
Instructor; and
WHEREAS, Lieutenant Polk's fluency in Spanish has been a tremendous
asset to the Police Department, and he has used his bilingual skill as a
frequent interpreter of Hispanic residents and served as the primary
instructor for Spanish-speaking training courses; and
WHEREAS, Lieutenant Polk was the recipient of an Achievement Award and a
Chief's Commendation for his dedication in the development and implementation
of Spanish for Law Enforcement Program that instructs police recruits and
experienced police officers in the fundamentals of the Spanish language,
providing them with basic Spanish-speaking skills which enable them to
interact effectively and safely with the Hispanic community, and his language
skills and ongoing role as an instructor were critical to the success of this
training program, which remains active today; and
WHEREAS, Lieutenant Polk was recognized with a Chief's Commendation for
his professionalism, persistence and courage in the pursuit, capture and
arrest of an armed -robbery suspect; and
WHEREAS, Lieutenant Polk has made valuable contributions to several
committees during his career, including the Police Quality Council, the
Handgun Selection Committee and the Minority/Female Recruitment Team; and
WHEREAS, Lieutenant Polk is recognized for his excellent communications
and human -relations skills, his professionalism, teamwork and strong work
ethic, all of which he has utilized within the Police Department, and in
assisting residents of Chesterfield County; and
WHEREAS, Lieutenant Polk has received numerous letters of commendation,
thanks and appreciation for services rendered; and
WHEREAS, Lieutenant Polk has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Lieutenant Polk's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Lieutenant Phillip A. Polk and extends on behalf of
its members and the residents of Chesterfield County, appreciation for his
service to the county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: April 13, 2016 Item Number: 9.C.1.c.
Subject:
Resolution Recognizing "Welcome Home Vietnam Veterans Day" in Chesterfield
County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Mr. Winslow requests adoption of the attached resolution.
Summary of Information:
The attached resolution designates
Veterans Day" in Chesterfield County
National Society of Daughters of the
reception on May 17, 2016, at The
recognize, honor and thank veterans
from November 1, 1955 to May 15,
resolution at the reception.
Preparer: Janice Blakley
March 29 as "Welcome Home Vietnam
The Bermuda Hundred Chapter of the
American Revolution will be hosting a
Country Club of the Highlands, to
who served in the U.S. Armed Forces
1975. Mr. Winslow will present the
Attachments: Yes No
F
Title:- Clerk to Board of Supervisors —
RECOGNIZING MARCH 29th AS "WELCOME HOME
VIETNAM VETERANS DAY" IN CHESTERFIELD COUNTY
WHEREAS, our nation's Vietnam War commemoration provides the
opportunity for all Americans to recognize, honor and thank our
Vietnam veterans and their families for their service and sacrifices
during the Vietnam War from November 1, 1955 through May 15, 1975;
and
WHEREAS, more than 9,000 organizations across America have joined
with the Department of Defense as Commemorative Partners to honor our
nation's Vietnam veterans, including the Bermuda Hundred Chapter of
the National Society of Daughters of the American Revolution, based
in Chesterfield County; and
WHEREAS, the commemoration includes 9 million Americans, with
approximately 7.2 million still living today, and makes no
distinction between those who served in -country, in -theater, or were
stationed elsewhere during those 20 years, as they all answered the
call of duty; and
WHEREAS, Veteran's Affairs Secretary Robert A. McDonald has
designated March 29, the last day the troops were on the ground in
Vietnam, as a day to honor those who have "borne the battle," and to
extend gratitude and appreciation to them and their families.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors hereby recognizes March 29, as "Welcome Home Vietnam
Veteran's Day" in Chesterfield County and calls for the remembrance
of this commemorative historical date.
AND, BE IT FURTHER RESOLVED that the Board encourages all
citizens to pause and offer an unqualified "thank you" to the men and
women whose courage and commitment made the world a safer place for
freedom -loving people everywhere.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 13, 2016 Item Number: 9.C.2.
Subject:
Street Name Change
County Administrator's Comments:
County Administrator:
The Board of Supervisors is requested to approve the renaming of Kelly
Green Trail to Sean Miles Run.
Summary of Information:
Kelly Green Trail is located on the grounds of Clover Hill High School.
This road name change is to honor the service of the late Sergeant Sean
Miles, United States Marine Corps, who gave his life in defense of his
country on January 24, 2006, in Operation Iraqi Freedom.
Staff reports that there are no addressed parcels affected by this change.
Preparer: Scott B. Smedley
Attachments: Yes
� No
Title: Director, Environmental Engineering
Board of Supervisors
FROM., Department of Environmental Engineering
SUBJECT. Street Name Change
DIS ICT Clover Hill
MEETING DA7E: April 13, 201161
STREET NAME CHANGE: Kelly Green Trail to Sean Miles Run
V100itY Map: KELLY GREEN TR IS.
PrWomo ev ch"Om" cx�wrlj �;3 60,00.91
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
9„ AGENDA
Meeting Date: April 13, 2016 Item Number: 9.C.3.
Subiect:
Authorize the Award of a Construction Contract and Change Orders for the
Newbys Bridge (Hagood Lane to Belmont Road) Reconstruction Project
County Administrator's Comments:
County Administrator:
The Board is requested to authorize the award of a construction contract,
up to $2,700,000, to the lowest responsive and responsible bidder and
authorize the Director of Purchasing to execute all necessary change
orders, up to the full amount budgeted for the Newbys Bridge (Hagood Lane
to Belmont Road) Reconstruction Project.
Summary of Information:
In October 2012 and October 2013, as part of the project designation for
the FY2014 and FY2015 Revenue Sharing programs, the Board authorized staff
to proceed with the design and right-of-way acquisition of the Newbys
Bridge (Hagood Lane to Belmont Road) Reconstruction Project. The design of
the project is complete and the necessary right-of-way has been acquired.
The project is anticipated to be advertised for construction this spring,
pending utility relocations. If favorable bids are received, construction
is anticipated to begin this summer and should be completed within 6
months, weather permitting.
Preparer:
Jesse W. Smith
Preparer: Allan Carmody
Attachments: Yes
No
Title: Director of Transportation
Title: Director Budget and Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information:
The Board is requested to authorize the award of a construction contract,
up to $2,700,000, to the lowest responsive and responsible bidder. The
Board is also requested to authorize the Director of Purchasing to execute
all necessary change orders, up to the full amount budgeted for the
project.
Sufficient funding is available for this project in the capital
improvement program.
Recommendation:
Staff recommends the Board take the following actions for the Newbys
Bridge (Hagood Lane to Belmont Road) Reconstruction Project:
1. Authorize award of a construction contract, up to $2,700,000, to
the lowest responsive and responsible bidder; and
2. Authorize the Director of Purchasing to execute all necessary
change orders for the work, up to the full amount budgeted for
the project.
District: Dale
NewbysBridge • • 1' • • •LanetoBelmont1' •
Reconstruction
• •Project
PROJECT BUDGET
Date
Source
Amount
7/1/13
Revenue Sharing
$3,600,000
Wetland/Stream Mitigation
(VDOT: $1,800,000; County: $1,800,000)
180,000
10/10/13
Revenue Sharing Transfer to East River
($1,700,000)
Construction Engineering
(VDOT: $850,000; County: $850,000)
255,000
7/1/14
Revenue Sharing
$2,135,000
Construction Contingency
(VDOT: $1,067,500; County: $1,067,500)
360,000
Total
TOTAL
$4,035,000
PROJECT ESTIMATE
Preliminary Engineering
$
340,000
Right -of -Way
$
90,000
Wetland/Stream Mitigation
$
180,000
Utility Relocation
$
110,000
Construction Engineering
$
255,000
Construction
$
2,700,000
Construction Contingency
$
360,000
Total
$
4,035,000
.�s CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
�R AGENDA
Meeting Date: April 13, 2016 Item Number: 9.C.4.a.
Subject:
Acceptance of a Parcel of Land Along Ironbridge Road from 5941 Willowbranch
Dr, LLC
County Administrator's Comments:
County Administrator:
Board Action Requested:
Accept the conveyance of a parcel of land containing 0.027 acres along
Ironbridge Road from 5941 Willowbranch Dr, LLC, and authorize the County
Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 0.027 acres along Ironbridge Road as shown on the
attached plat from 5941 Willowbranch Dr, LLC. This dedication is for the
development of Netto Office Building.
Approval is recommended.
District: Dale
Preparer:
John W. Harmon
Attachments: 0 Yes [—� No
Title: Real Property Manager
VTO 1011 ilk I I VM I Sk A Wo
Acceptance of a Parcel of Land Along Ironbridge
Road from 5941 Willowbranch Dr, LLC
N Chesterfield County Department of Utilities
* 17-
s
7 Vvm - S66.67 t -eq
0 25 50 75 FEET
on—mot
I
GRAPHIC SCALE: 1 25'
I
Mw
7227 IRON BRIDGE ROAD DEDICATION AREA TABLE
04
. = I NOW OR FORMERLY PARCEL AREA
C.3
-t
, =, �,? 7227 IRON BRIDGE RD, LLC
.6 3! (D.B. 11136, PG. 351) PARCEL A 0.026 ACRES
CO
PC GPIN: 7736-75-0263 PARCEL B 0.027 ACRES'
P.B. 234 PG. 50
TOTAL 0.053 ACRES,
ry q
Al— N-3
P Z45.42
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I
40 1 20,97'
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= - I 10.67' 10. W15'52"E 211-52' (O.A.)
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1 10.42' pROPEIUY LINE VACATED P.B. 234 PG. 50
Li
:5 3: C3
.54'
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PARCELS TO BE DEDICATED TO
0
CHESTERFIELD COUNTY
ry
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Z326 SO FT, 0.053 ACRES
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w
0
0
00
C14 -
5941 WILLOWBRANCH DRIVE
M
< r-: 8 5941 WILLOWBRANCH DR., LLC
(D.B. 11136, PG. 354)
0 BE
GPIN: 7736-75-1653
P.B. 234 PG. 50
co
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00
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ERROR BY D.B. 9400 PG. 591 BY 41,321 SF/0.949 AC
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METES AND BOUNDS DESCRIPTION TO
z z
BE CONVEYED BY SEPERAJE
a- L:f
>
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6
p INSTRUMENT BY M.H. OMOHUNDRO, JR.
'17'
S 11' 26 E 111.01' TOTAL
10�' D.B. 451, PG. 174 (PIAT)
N-3,675,484.49
:11, .
PINS) 11.42' PIN(S) SW I 5'52"W 319.30' O.A. (F) 319.95' n
20.95'
PIN(F) &-Nr 0.21' OFF -UNE 0 9.54'
7239 IRON BRIDGE ROAD
NOW OR FORMERLY
AYDE
FRYE
T. MERRILL &
JEAN A. AYERS
I (D.B. 442, PG. 415, 418(P)
Li
GPIN: 7736-75-1543
COUNTY SITE PLAN CASE #: 15PRO141, PROJECT # 14-0266
R\J
DEDICATION PLAT
OF PROPERTY OF
5941 Willowbranch Dr., LLC
#5941 WILLOWBRANCH DRIVE
Hayden Frye and Associates, Inc.
PARCEL DESCRIBED AS "...40,235 S.F...
-
(D.B. 9400, P. 591) Land Surveyors
AND AS MODIFIED 333 KELLAM ROAD, SUrrE 200
e
VIRGrNIA BEACH, V.A_ 23462
(P.B. 234, P. 50) PH.- (757) 491-7228 M- (757) 491-7229
DALE DISTRICT, CHESTERFIELD COUNTY, VIRGINIA EMAIL: hftyc@h2ydcnfrytx=
J.0.140627 ACAD.-NE7TO OFFICE BUILDING ROW DEDICATION.dwo rhrf7 MARCH 29, 2016
a� CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
w ?i9 AGENDA
Meeting Date: April 13, 2016 Item Number: 9.C.4.b.
Subiect:
Acceptance of a Parcel of Land Adjacent to Lonas Parkway from Rebkee Partners
Lonas, LLC
County Administrator's Comments:
County Administrator:
Accept the conveyance of a parcel of land containing 0.029 acres adjacent to
Lonas Parkway from Rebkee Partners Lonas, LLC, and authorize the County
Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 0.029 acres as shown on the attached plat for the
development of Bridgewood Crossing from Rebkee Partners Lonas, LLC.
Approval is recommended.
District: Clover Hill
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes F-1No #
000GS-9
'VICINITY SKETCH
Acceptance of a Parcel of Land Adjacent to
Lonas Parkway from Rebkee Partners Lamas, LLC
ChEstufield CDunty DepaTtment of Utilities
7
7 han -6F6 67 IW
HULL STREET ROAD
(VARIABLEDTH R/WQ
D.B. 421 PG. 79
D.B. 386 PG. 581
C2
N 3680652.19 �� I
E 11737483.90 II _
APPROXIMATE LOC.
` 15' BELL ATLANTIC
_LINE TABLE
CURVE TABLE
11 I
EASEMENT
CURVE
LENGTH
RADIUS
DELTA
TANGENT
CHORD BEARING
CHORD
Cl
674.54
881.50
43'50'37"
354.75
N12'47'05"W
658.20
C2
389.43
2752.80
8'06'19"
195.04
N58'24'19"E
389.10
C3
258.52
886.50
16'42'31"
130.19
S2638'36"E
257.61
C4
252.59
881.50
16'25'04"
127.16
N26'29'52"W
251.72
HULL STREET ROAD
(VARIABLEDTH R/WQ
D.B. 421 PG. 79
D.B. 386 PG. 581
C2
N 3680652.19 �� I
E 11737483.90 II _
APPROXIMATE LOC.
` 15' BELL ATLANTIC
_LINE TABLE
11 I
EASEMENT
LINE
LENGTH BEARING
_
D.B. 3342 PG. 674
L1
^� 57.16 N13*13'12"E
L2
6.72 N13'13'12"E
APPROXIMATE LOC.
L3
5.00 S71'42'40"W
25' VA. POWER
EASEMENT
D.B. 3666 PG. 263
------------- ----
REBKEE PARTNERS LONAS, LLC
D.B. --- PG. _
GPIN:---------
----��
PARCEL A `
DEDICATED TO THE
NTY OF CHES'TERFI.
0.029 ACRE
11737594.67 GRAPHIC SCALE
s0 0 30 60
IN FEET )
1 inch = 60 ft.
P 'T R OF
o u
KENNETH P. BLAYLOCK, JR.�
O Lic. NO. 2833
.t; a.
COUNTY PROJECT: 15-0343
COUNTY SITE: 16PRO171
NOTES
1.) THIS PROPERTY LIES IN ZONE 'X' OF THE FEMA DEFINED
FLOOD HAZARD AREA AS SHOWN ON FLOOD INSURANCE RATE
MAP NUMBER 51041CO326D AND 51041CO140D, EFFECTIVE
DATE DECEMBER 18, 2012
2.) DATUM: HORIZONTAL - NAD 83
3.) NO IMPROVEMENTS ARE SHOWN ON THIS PLAT.
4.) NOT ALL EASEMENTS OF RECORD IN CONJUNCTION
WITH THIS PROPERTY ARE SHOWN ON THIS PLAT.
PLAT SHOWING A PARCEL OF LAND
/lFCHESTERFIELD
LOCATED ON THE EAST LINE OF LONAS
PARKWAY TO BE DEDICATED TO
COUNTY, VIRGINIA
CLOVER HILL DISTRICT * CHESTERFIELD COUNTY, VIRGINIA
JENNINGSTEPHENSON,P.C. 10160 STAPLES MILL ROAD
GLEN ALLEN, VA 23060 MARCH _2016 SCALE: 1" = 60'
( La&ND SURVEYPLANNERS PFAXE (8(8004-4)
)545562395 1.N.: 15-580
DRAWN BY: KRB I CHECK BY: KRB
r� CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: April 13, 2016 Item Number: 9.C.5.
S u biect:
Approval of Change Order Number Three for County Project #14-0006, Chesdin
West and River Road Pump Station Improvements
County Administrator's Comments:
County Administrator:
Board Action Rec
The Board of Supervisors is requested to approve Change Order Number Three
for County Project #14-0006, Chesdin West and River Road Pump Station
Improvements in the amount of $150,550, and authorize the Director of
Purchasing to execute the necessary documents.
Summary of Information:
This project consists of adding a new pump at each pump station and
replacement of 3 variable frequency drives, one at Chesdin West and two at
River Road. This change order will replace a soft start motor starter at the
Chesdin West Pump Station with a variable frequency drive.
The current contract amount is $1,425,812.74; with approval of this change
order the new contract amount will be $1,576,362.74. Sufficient funding is
available for this project in Utilities capital improvement program.
The county administrative policy addressing change orders requires all change
orders exceeding $50,000 to be approved by the Board of Supervisors.
District: Matoaca
Preparer:
George Hayes, P.E.
Title:
Director of Utilities
Preparer:
Allan Carmody
Title:
Director of Budget and Management
Attachments: Yes No #
o, CHESTERFIELD COUNTY
` BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: April 13, 2016 Item Number: 9.C.6.a.
Subiect:
Request to Quitclaim Portions of a Sixteen -Foot Water Easement Across the
Property of BB Hunt, L.L.C.
County Administrator's Comments:
County Administrator:
Board Action Regues d:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate portions of a 16 -foot
water easement across the property of BB Hunt, L.L.C.
Summary of Information:
BB Hunt, L.L.C. has requested the vacation of portions of a 16 -foot water
easement across its property as shown on the attach plat. This request has
been reviewed by the Utilities Department. A new easement will be dedicated.
Approval is recommended.
District: Midlothian
Preparer
John W. Harmon
Attachments: Yes FINo
Title: Real Property Manager
"VICINITY SKETCH
Request to Quitclaim Portions of a Sixteen -Foot Water
Easement Across the Property of BB Hunt, L.L.C.
FIE
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Po rtions of a Water E"a"s ement
to be Quit cl aimed ILLWORKS)UNq.,
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cU CHESTERFIELD COUNTY
L� BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: April 13, 2016 Item Number: 9.C.6.b.
Subiect:
Request to Quitclaim a Variable Width Temporary Reduced Imperviousness Best
Management Practices Easement Across the Property of Bethel Baptist Church
County Administrator's Comments:
County Administrator:
Board Action Requestd:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a variable width
temporary reduced imperviousness best management practices easement across
the property of Bethel Baptist Church.
Summary of Information:
Bethel Baptist Church has requested the vacation of a variable width
temporary reduced imperviousness best management practices easement across
its property at 1100 Huguenot Springs Road. This request has been reviewed by
Environmental Engineering Department. A new easement will be dedicated.
Approval is recommended.
District: Midlothian
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes F-1No
(DoG G
'VICINITY SKETCH
Request to Quitclaim a Variable Width Temporary
Reduced Imperviousness Best Management Practices
Easement Across the Property of Bethel Baptist Church
Temporary Reduced Imperviousness
BMP Easement to be �uitcl aimed
/ZZx
V-
...................
ChestEffiab County DepaTtment of Utilities
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u CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
R AGENDA
Meeting Date: April 13, 2016 Item Number: 9.C.7.
Subject:
Approval of Lease with Chesterfield Baptist Church to Provide Senior Citizen
Programs
,County Administrator's Comments:
County Administrator:
Board Action Re(
Authorize the County Administrator to enter into a lease agreement with
Chesterfield Baptist Church to provide senior citizen programs.
Summary of Information:
The Chesterfield County Parks and Recreation Department is sponsoring older
adult activities at satellite` locations in order to better serve the
recreation needs of senior citizens. Activities include classes in aerobics
and arts and crafts as well as special events, such as brown bag education
series and potluck luncheons. This lease shall be for one year commencing May
1, 2016, and will be for use of facilities two days a week from 9 a.m. to 4,
p.m. and for special events as mutually agreed. The rent is $400 per month.
The church is also requiring that the county provide liability insurance with
coverage for medical payments at a cost of approximately $800 annually. Funds
are available in the Parks and Recreation Department budget. A substantial
accord determination was made at the March Planning Commission meeting.
Approval is recommended.
District: Matoaca
Preparer: John W. Harmon
Preparer: Allan M. Carmody
Attachments: Yes ■ No
Title: Real Property Manager
Title: Director, Budget & Management
° CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
„174' AGENDA
Meeting Date: April 13, 2016 Item Number: 9.C.8.a.
Subiect:
Request Permission for a Proposed Private Mulch Pedestrian Access Path to
Encroach Within a Proposed Sixteen -Foot Drainage Easement and a Proposed
Sixteen Foot Sewer Easement Across Proposed Lots 34 and 35, Collington,
Section 12
County Administrator's Comments:
County Administrator:
Grant Collington Properties, Inc. permission for a proposed private mulch
pedestrian access path to encroach within a proposed 16 -foot drainage
easement and a proposed 16 -foot sewer easement across proposed Lots 34 and
35, Collington, Section 12, subject to the execution of a license agreement.
Summary of Information:
Collington Properties, Inc. has requested permission for a proposed private
mulch pedestrian access path to encroach within a proposed 16 -foot drainage
easement and a proposed 16 -foot sewer easement across proposed Lots 34 and
35, Collington, Section 12. This has been reviewed by Utilities and
Environmental Engineering. A private pedestrian access easement will be
required.
Approval is recommended.
District: Matoaca
Preparer: John W. Harmon
Attachments: 0 Yes
Title: Real Property Manager
❑ No # 0000
III illilill I111111 _ka
bi
Me] mo IN
Request Permission for a Proposed Private Mulch Pedestrian
Access Path to Encroach within a Proposed Sixteen -Foot
Drainage Easement and a Proposed Sixteen Foot Sewer Easement
across Proposed Lots 34 and 35, Collington, Section 12
N
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+�� �,� rr'�}� � 1 1 i ,'�--j','�KI jJI \Y`'J.r� }Jr. '1
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JREQUEST PERMISSION FOR
D PRIVATE A PROPOSE
MULCH PEDESTRIAN PATH
V
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LAVENH L H1
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ct
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AREA OF I
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4.•d �, �'\� N Easement
LICENSE AREA
turd / ?t�So\4e
NY�
PLAT SHOWING 16' PRIVATE PEDESTRIAN ACCESS EASEMENT
ENCROACHING ON PROPOSED 16' DRAINAGE EASEMENT &
16' SANITARY SEWER EASEMENT CROSSING LOTS 34 & 35,
COLLINGTON, SECTION 12 IN THE MATOACA DISTRICT OF
CHESTERFIELD COUNTY, VIRGINIA
FEBRUARY 17, 2016 SCALE- 1`--50'
Rev.: March 22, 2015
��E.DEISBc� ASS�CIA'TE
2118 Spencer 8cad • Sichmvad. 9A 23?a0
JN 21366-12
f� �
" CHESTERFIELD COUNTY
ri BOARD OF SUPERVISORS Page 1 of 1
19 AGENDA
Meeting Date: April 13, 2016 Item Number: 9.C.8.b.
Subiect:
Request Permission for a Proposed Boat Dock to Encroach in the Impoundment
Easement for Swift Creek Reservoir
County Administrator's Comments:
County Administrator:
Board Action R
Grant Eileen E. Gannon permission for a proposed boat dock to encroach in the
impoundment easement for Swift Creek Reservoir, subject to the execution of a
license agreement.
Summary of Information:
Eileen E. Gannon has requested permission for a proposed boat dock to
encroach in the impoundment easement for Swift Creek Reservoir adjacent to
Lot 56, Block B, Winterberry Ridge Subdivision. The owner has received
permission for the construction of the dock from the underlying landowner.
Currently Brandermill Community Association does not regulate docks in Swift
Creek Reservoir. This request has been reviewed by Utilities and
Environmental Engineering. A building permit is also required.
Approval is recommended.
District: Clover Hill
Preparer:
John W. Harmon
Attachments: 0 Yes FINo
Title: Real Property Manager
# Go0-- a
V
" "ICINITY SKETCH
Request permission for a Proposed Boat Dock to Encroach
in the Impoundment Easement for Swift Creek Reservoir
:10INT
'At
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-7
REQUEST PERMISSION FOR
A P'R OP OSED BOAT D 0 C K r Al�
........... .. ... . ...... .......
5 5L-77
N Chesterfield County DepartmEnt & Utilfties
W * r -
S
EDGE OF WATER
0
mow
cl
X
DOCK
PROPOS
Eileen E.
DOCK
4012 McTYres Cove Rd '11,1,0 N
LOCATION N
v) DB. 10,935 PG. 477
PIN: 728681408200000
MgM Any
V:5
N
SWIFT CREEK RESERVOIR
Vl\0
IMPOUNDME
'5 EASEMEN -4 N
L.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
A;nAGENDA
Meeting Date: April 13, 2016 Item Number: 9.C.8.c.
Subiect:
Request Permission to Install a Private Sewer Service Within a Private
Easement to Serve Property at 5610 River Road
County Administrator's Comments:
County Administrator:
Action ReauestdcF
Grant Leon Allan Sanderson permission to install a private sewer service
within a private easement and authorize the County Administrator to execute
the sewer connection agreement.
Summary of Information:
Leon Allan Sanderson has requested permission to install a private sewer
service within a private easement to serve property at 5610 River Road. This
request has been reviewed by the Utilities Department.
Approval is recommended.
District: matoaca
Preparer: John W. Harmon
Attachments: 0 Yes
Title: Real Property Manager
❑ No #
000076
"VICINITY SKETCH
Request Permission to Install a Private
Sewer Service Within a Private Easement
to Serve Property at 5610 River Road
GILRIT IF= I
Request Permission to
titi install a Private Sewer Service,
,ppotAATMII RO
N Ghesfarfiefd County Department of Utilities
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CHESTERFIELD COUNTY
DEPARTMENT OF UTILITIES
Chesterfield County Department of Utilities
Right Of Way Office
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28 MARCH 2016
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 13, 2016 Item Number: 9-C.9.
Subiect:
State Roads Acceptances and Abandonment
County Administrator's Comments:
County Administrator:
Adoption of a resolution for the referenced state roads acceptances and
abandonment.
Summary of Information:
Clover Hill District: Centerpointe Crossing Section 1
Matoaca District: Wexley at Foxcreek Section 2A
Wexley at Foxcreek Section 3A
Midlothian District: Michaux Village Phase I - Winterfield Road Relocation
Preparer: Scott Q. Smedley Title: Director, Environmental Engineering
Attachments: 0 Yes F-1 No W0079
TO: Board of Supervisors
FROM: Department of Enviro,n m enta I Engineering
SUBJECT State Road Acceptance - Centerpointe Crossing Section I
DISTRICT Clover Hill
MEETING DATE: April 13, 2016
ROADS FOR CONSIDERATION: Beaver Brool<Rd
Fernview TO
Tomahawk Creek Rd
Vicinity Map: Centerpointe Crossing Section 1
Produosd E� Chosiprr*15 County G�$ CGO6;oma
0
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Wexley at Foxcreek Section 2A
DISTRICT Matoaca
MEETING DATE: April 13, 2016
ROADS FOR CONSIDERA1710N: Arnica Ter
Buglers Trail Ln
Firefly Cir
Vicinity Map: Wexley at Foxcreek Section 2A
Producad� ChesbrrWd County CIS
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TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Wexley at Foxcreek Section 3A
DI STRICT: Matoaca
ROADS FOR CON SIDERA11ON: BuglersTrallLn
Ravenschase Wy
1 11 Q3&TTexl ey at Foxcreek Section 3A
Prod"*d � Cr4Sfbrr,9,10 COU;ntj Gr�S 00,003;z
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - Michaux Village Phase 1, Winterfield load Relocation
DISTRICT Midlothian
N1314-211.111 RN ��PIWOWN
— I Winterfield Road Relocation
Produ,Daff Ey CWtrr4Z County G3
V i I I a gm at hi id hyth i is n Town WAST
Udichaux Village) — Winterfield Road Relocation and Abandonment,
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
ORCIN
Meeting Date: April 13, 2016 Item Number: 9.C.10.
Subject:
Transfer $3,861 from the Dale District Improvement Fund to the Parks and
Recreation Department to Purchase and Install a Scoreboard on Field #13 at
Ironbridge Park
County Administrator's Comments:
County Administrator:
The Board of Supervisors is requested to transfer $3,861 from the Dale
District Improvement Fund to the Parks and Recreation Department to purchase
and install a scoreboard on Field #13 at Ironbridge Park.
Summary of Information:
Supervisor Holland has requested the Board to transfer $3,861 from the Dale
District Improvement Fund to the Parks and Recreation Department to purchase
and install a scoreboard on field #13 at Ironbridge Park. This request was
originally made by Chesterfield Baseball Clubs. While the Board is not
permitted to donate public funds to the baseball club, the Board can transfer
public funds to the Department of Parks and Recreation to purchase and
install a scoreboard since this is a capital improvement to County property.
The purchase must be made by the Parks and Recreation Department in
accordance with the Virginia Public Procurement Act and County purchasing
policies.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer: Allan M. Carmody Title: Director, Budget and Management
Attachments: 0 Yes F-1 No
IbG0035
CHESTERFIELD COUNTY
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can consider a request for funding with
District Improvement Funds. Completing and signing this form does not mean that you will receive funding
or that the County can legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District Improvement Funds, to private persons or
organizations and these restrictions may preclude the County's Board of Supervisors from even considering
your request.
1. What is the name of the applicant (person or I
Chesterfield Baseball Clubs
organization) making this funding reauest?
4. Describe in detail the funding request and how To replace scoreboard on field #13 at Ironbridge
the money, if approved, will be spent. Park ___
5. Is any Chesterfield County Department involved
in the project, event or program for which you
Yes
are seeking funds?
Provide name of other department
Chesterfield County Parks and Recreation
6. If this request for funding will not fully fund
your activity or program, what other individual Chesterfield Baseball Clubs
or organization will provide the remainder of
the funding?
7. If the applicant is an organization, answer the
following
Is the organization a corporation Yes - corporation
Is the organization non-profit? Yes - non-profit
Is the organization tax-exempt?
8. Applicant information:
Mailing Address
Telephone Number
Fax Number
E -Mail Address
Signature of the applicant — If you are signing on
behalf of an organization you must be the
president, vice-president, chairman/director or
vice-chairman.
For Internal Use
Date Received:
District: CIL
Yes - tax-exempt
P.O. Box 5477 Midlothian Vo. 23112 - address
804-357-6968 - phone
- fox
mrcbcbasebatl@comcast.net - email
Name of Applicant
President — Title
If signing on behalf of organization
-printed name
- date
01000 3111 -el
CHESTERFIELD COUNTY
4• BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: April 13, 2016 Item Number: 10.A.
Subject:
Report on Status of General Fund Balance, Reserve for Future Capital
Projects, District Improvement Funds, and Lease Purchases
County Administrator's Comments:
County Administrator:
Board Action Requested:
Acceptance of attached report.
Summary of Information:
Preparer: James J. L. Stegmaier Title: County Administrator
Attachments: Yes1:1No #
OS
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
Budgeted Ending Balances
4/13/2016
% of General Fund
Fiscal Year Budgeted Expenditures
2012 $53,495,000 8.2%
2013 $53,495,000 8.0%
2014 $55,000,000 8.1%
2015 $57,248,000 8.1%
2016 $58,668,400 8.1%
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
4/13/2016
Board
Meeting
Date
Description
Amount
Balance
FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014
4/23/2014
FY2015 Budget Addition
23,885,400
29,823,297
4/23/2015
FY2015 Capital Projects
(21,529,100)
8,294,197
Additional funding for renovations to the Police building and
8/27/2014
adjoining lobby area
(1,000,000)
7,294,197
3/27/2015
Return funds from completed projects
20,865
7,315,062
4/7/2015
Return funds from completed projects
18,333
7,333,395
5/29/2015
Return funds from completed projects
523
7,333,918
6/10/2015
Return funds from completed projects
4,573
7,338,491
6/30/2015
Return funds from completed projects
10,359
7,348,850
FOR FISCAL YEAR 2016 BEGINNING JULY 1, 2015
4/15/2015
FY2016 Budget Addition
24,488,500
31,837,350
4/15/2015
FY2016 Capital Projects
(23,886,000)
7,951,350
g
CHESTERFIELD COUNTY
DISTRICT IMPROVEMENT FUNDS
4/13/2016
District
Maximum
Carry Over
from
Prior Years
FY2015
Appropriation
Funds Used
Year to Date
Items on
4/13 Agenda
Balance
Pending
Board
Approval
Bermuda
$32,053
$33,500
$15,030
$0
$50,523
Clover Hill
34,003
33,500
9,143
0
58,360
Dale
37,500
33,500
5,633
3,861
61,506
Matoaca
26,913
33,500
12,210
1,105
47,099
Midlothian
37,500
33,500
11,240
0
59,760
County Wide
0
0
0
0
0
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Prepared by
Accounting Department
March 31, 2016
Outstanding
Date
Original
Date
Balance
Be an
Description
Amount
Ends
3/31/2016
04/99
Public Facility Lease — Juvenile Courts Project
$ 16,100,000
01/20
$ 3,255,000
(Refinanced 10/10)
03/03
Certificates of Participation* — Building
Construction, Expansion and Renovation
6,100,000
11/23
310,000
10/04
Cloverleaf Mall Redevelopment Project**
16,596,199
10/20
7,484,947
12/04
Energy Improvements at County Facilities
1,519,567
12/17
346,145
05/05
Certificates of Participation* — Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems
14,495,000
11/24
940,000
05/06
Certificates of Participation* — Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems
11,960,000
11/24
3,520,000
08/07
Certificates of Participation — Building
Expansion/Renovation, Equipment
Acquisition
22,220,000
11/27
12, 885,000
06/12
Certificates of Participation Refunding —
Building Acquisition, Construction, Expansion,
Renovation, Installation, Furnishing and
Equipping; Acquisition/Installation of
Systems; Equipment Acquisition
19,755,000
11/24
18,065,000
9/14
Dell Financial Services - Middle School Chromebooks
4,146,000
01/17
1,247,748
8/15
Dell Financial Services - High School Chromebooks
5,633,259
08/17
3,353,198
9/15
Master Equipment Lease Purchase Agreement -
School buses
8,649,800
09/22
8,065,213
*Partially Refinanced 06/12
**Amended and restated 12/14
TOTAL APPROVED
AND EXECUTED
127,174,825
59,472,251
PENDING EXECUTION
Approved
Description
Amount
None
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: April 13, 2016 Item Number: 10.13.
Subject:
Report on Roads Accepted into the State Secondary System
County Administrator's Comments:
County Administrator:
Board Action Requeste
Acceptance of attached report.
Summary of Information:
Preparer: Janice Blakley Title: Clerk to the Board
Attachments: Yes —1 No
M F & 1 0
Report of changes to the highway system of.-
County
f
County of Chesterfield County Report Period. 02/01/2016 through 02/29/2016
This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period.
Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local
ordinance.
Route Street Name RW Width Mileage Local Gov. VDOT Effective
00 Resolution Date
Project: Rivers Bend Business Center
Type Change: Addition
4841 N Kingston Ave 0.59 9/27/1995 2/25/2016
Termini: From: .19mi E Rt 618 To:.68mi E Rt 618
Project: Rivers Bend Business Center, PhII
Type Change: Addition
4799 Algrove Way 0.35 7/26/2000 2/25/2016
Termini: From: Int w/ Rt 4841 To:.35mi W Int w/Rt 4841
Total Net Change in County's Mileage 0.94
For information regrading this report, contact VDOT's Residency Administrator or Central Office (Martin Law(804) 756-0795)
Page 5 of 75
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 13, 2016 Item Number: 15.A.
Subiect:
Resolution Recognizing the 2016 Monacan Boys Varsity Basketball Team for Its
Outstanding Representation of Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Mr. Winslow requests the Board of Supervisors commend and recognize the Monacan
Boys Basketball Team.
Summary of Information:
Under the guidance and direction of Head Coach Mr. RJ Spelsberg and his
staff, the Monacan Boys Chiefs were Conference 20 Champions and the 2016
Virginia High School League (VHSL) 4A State Champions.
Preparer: Sarah C. Snead Title: Deputy County Administrator
Attachments: 0 Yes F-1 No
RECOGNIZING THE 2016 MONACAN BOYS VARSITY BASKETBALL TEAM
WHEREAS, participation in high school sports has long been an integral
part of Chesterfield County's educational, physical and emotional development
for students; and
WHEREAS, Mr. RJ Spelsberg, completed his second season as head coach of
the Monacan High School Varsity Boys Basketball Team and was named Conference
20 Coach of the Year and State 4A Coach of the Year; and
WHEREAS, under Coach Spelsberg's guidance and direction, along with his
staff, the 2016 Monacan Chiefs finished the season with an overall record of
21-9; and
WHEREAS, the Monacan Chiefs were Conference 20 Champions; and
WHEREAS, the Monacan Chiefs were the 2016 VHSL 4A State Champions; and
WHEREAS, the team members include Rashard Blathers, Darian Peterson,
George Ross, Gregory Parham, Wallace Washington, Nick Parks, Herman Jackson,
Kwame Asiedu, Kenard Robinson, Ryan Hammond, Garrett Oguich, Myles Loving,
Trejvon McFall, Elijah Bradley, Austin Hammond and Syour Fludd.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 13th day of April 2016, publicly recognizes the 2016 Monacan
High School Boys Varsity Basketball Team for its outstanding representation
of Chesterfield County, commends the team on its commitment to excellence and
sportsmanship and expresses best wishes for continued success.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to the 2016 Monacan Boys Varsity Basketball Team and that this resolution be
permanently recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
(DGS�
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 13, 2016 Item Number: 15.13.
Subiect:
Resolution Recognizing the 2016 Monacan Girls Basketball Team for Its
Outstanding Representation of Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Mr. Winslow requests the Board of Supervisors commend and recognize the Monacan
Girls Basketball Team.
Summary of Information:
Under the guidance and direction of Head Coach Mr. Larry Starr and his staff,
the Monacan Girls Chiefs were Conference 20 Champions and the 2016 VHSL 4A
State Champions.
Preparer:
Sarah C. Snead
Title: Deputy County Administrator
Attachments: 0 Yes 1:1 No
RECOGNIZING THE 2016 MONACAN GIRLS VARSITY BASKETBALL TEAM
WHEREAS, participation in high school sports has long been an integral
part of Chesterfield County's education, physical and emotional development
for students; and
WHEREAS, Mr. Larry Starr, coach of the Monacan High School Varsity
Girls Basketball Team completed his 11th year of coaching and has compiled a
career record of 223 wins and 67 losses and two consecutive VHSL State 4A
Championships; and
WHEREAS, under Mr. Starr's guidance and direction, along with his staff,
the 2016 Monacan Lady Chiefs finished the season with an overall record of
29-1; and
WHEREAS, the Monacan Lady Chiefs were Conference 20 Champions; and
WHEREAS, the Monacan Lady Chiefs were Region 4A Region Champions; and
WHEREAS, the Monacan Lady Chiefs were the VHSL 4A State Champions; and
WHEREAS, the team members include Jasmine Norman, Brittany Gordon,
Jaiden Morris, Shalonda Wilkins, Jalyn Tillerson, Abby Oguich, Alex Parson,
Melanie Stender, Melanie Hopkins, Ajah Alexander, Haley Eiser, Lindsay
Estes, Jadesia Fludd, Chenice Lewis and 2nd Team Naismith All American and
Gatorade Player of the Year Megan Walker.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 13th day of April 2016, publicly recognizes the 2016 Monacan
Girls Varsity Basketball Team for its outstanding representation of
Chesterfield County, commend the 2016 Monacan High School Girls Varsity
Basketball Team for its commitment to excellence and sportsmanship and
expresses best wishes for continued success.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to the 2016 Monacan Girls Varsity Basketball Team and that this resolution be
permanently recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
0004336
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 13, 2016 Item Number: 15.C.
Subiect:
Resolution Recognizing the 2016 Cosby Girls Basketball Team for Its
Outstanding Representation of Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Mr. Elswick requests the Board of Supervisors commend and recognize the Cosby
Girls Basketball Team.
Summary of Information:
Under the guidance and direction of Head Coach Ms. Rachel Mead and her staff,
the Cosby Girls Titans were Conference 3 Champions and the 2016 VHSL 6A State
Champions.
Preparer: Sarah C. Snead
Attachments: 0 Yes
Title: Deputy County Administrator
F-1 No #C0, e3oq
RESOLUTION RECOGNIZING THE 2016 COSBY GIRLS VARSITY BASKETBALL TEAM
WHEREAS, participation in high school sports has long been an integral
part of Chesterfield County's education, physical and emotional development
for students; and
WHEREAS, Ms. Rachel Mead, coach of the Cosby High School Varsity Girls
Basketball Team, completed her tenth year of coaching with a 229-45 career
record and has been named Conference 3 and State 6A Coach of the Year for the
past three years; and
WHEREAS, under the guidance and direction of Ms. Mead and her staff, the
2016 Cosby Lady Titans finished the season with a 23-5 record; and
WHEREAS, the Cosby Lady Titans were the Conference 3 Champions; and
WHEREAS, the Cosby Lady Titans were the 2016 VHSL 6A State Champions; and
WHEREAS, the team members include Samia Davis, Nia Covington, Jasmine
Wilson, Marissa Gallagher, Bailey Hodges, Raven Oten, Abby Birchmeier,
Charme Lilly, Jade Wilson, Celestria Hill, Mia Puletti, Conner Waldrop, Alexia
Inge, Trinity Jackson, Madelynn Dillingham, Tyra Whitehead and two-time
State Player of the Year Jocelyn Jones.
NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 13th day of April 2016, publicly recognizes the 2016 Cosby
High School Varsity Girls Basketball Team for its outstanding representation
of Chesterfield County, commends the team on its commitment to excellence and
sportsmanship and expresses best wishes for continued success.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to the 2016 Cosby Girls Basketball Team and that this resolution be
permanently recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 13, 2016 Item Number: 15.1).
Subiect:
Resolution Recognizing the Virginia State University 2016 Men's Basketball
Team for Its Outstanding Representation of Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Mr. Elswick requests that the Board of Supervisors adopt the attached
resolution recognizing the Virginia State University 2016 Men's Basketball
Team.
Summary of Information:
Under the guidance and direction of Head Coach Lonnie Blow and his staff, the
Virginia State University Men's Basketball Team secured the 2016 Central
Intercollegiate Athletic Association (CIAA) Northern Division and
Championship Titles, advanced to Round Two of the National Collegiate
Athletic Association (NCAA) Division II Atlantic Region Basketball
Tournament, and stayed engaged in their classwork and community outreach.
Preparer: Sheryl D. Bailey Title: Deputy County Administrator for Management Services
Attachments: F]Yes No #
101
RESOLUTION RECOGNIZING THE 2016 VIRGINIA STATE UNIVERSITY MEN'S BASKETBALL TEAM
WHEREAS, Virginia State University's (VSU) Men's Basketball Team is comprised
of talented student -athletes who serve as positive role models for sportsmanship and
excel in academics; and
WHEREAS, the VSU Men's Basketball Team secured the 2016 Central Intercollegiate
Athletic Association (CIAA) Northern Division Title and won the Championship Title in
Charlotte, North Carolina when they defeated Livingstone College 89-79; and
WHEREAS, the team advanced as the No. 6 seed into Round Two of the National
Collegiate Athletic Association (NCAA) Division II Atlantic Region Basketball
Tournament Playoffs; and
WHEREAS, Virginia State University is one of 27 NCAA Division II member schools
honored as part of the NCAA President's Award for Academic Excellence program for
achieving four-year Academic Success Rates of 90 percent or higher; and
WHEREAS, the VSU Athletics program scored 93, tied for sixth place among 300
institutions that competed in the NCAA Division II and was the only CIAA school
recognized with the President's Award; and
WHEREAS, the team's outstanding season was a result of its members' hard work,
commitment and staying focused; and
WHEREAS, in addition to athletic and academic success, members of the team
served as shining examples of VSU's commitment to service by delivering Thanksgiving
dinners, distributing canned goods to local food banks and reading to young students
at elementary schools; and
WHEREAS, the university's faculty and staff, alumni, friends and community
residents diligently supported the team; and
WHEREAS, Head Coach Lonnie Blow is to be congratulated for being named CIAA
Coach of the Year for his undying dedication to excellence, basketball and guidance
to the students at Virginia State University; and
WHEREAS, Coach Lonnie Blow and his assistants Drew Williamson and Montel Jones
are to be commended for their hard work, commitment and strong leadership of VSU's
Men's Basketball Team; and
WHEREAS, the elite team members include Waymond Wright, Kevin Williams, Ken
Pankey, Javon Moore, Cyonte Melvin, Walter Williams, Tyler Peterson, Elijah Moore,
Melvin Gregory, Brice Rowe, Amiel Terry, Te'Quan Alers, Marcus James, Joseph Bradshaw
and Louis Flowers.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 13th day of April 2016, publicly commends the 2016 Virginia State
University Men's Basketball Team for its commitment to excellence and sportsmanship
and expresses their best wishes for continued success.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to
Virginia State University's Men's Basketball Team and this resolution be permanently
recorded among the papers of this Board of Supervisors of Chesterfield County,
Virginia. 01001102
f ��y
CHESTERFIELD COUNTY
' BOARD OF SUPERVISORS Page 1 of 2
�749 AGENDA
Meeting Date: April 13, 2016 Item Number: 17.A.
Subiect:
Public Hearing to Consider an Ordinance Dividing Bird Voting Precinct in Dale
Magisterial District into Two Precincts and Beach Voting Precinct in Matoaca
Magisterial District into Two Precincts
County Administrator's Comments:
County Administrator:
The Board is requested to consider the attached ordinance.
Summary of Information:
The redrawing of Virginia's Congressional Districts, which was required by
recent federal court rulings, has resulted in two Chesterfield County voting
precincts being split by new congressional district boundaries. In order to
prevent multiple congressional elections from being held in the same voting
precinct, which can cause voter confusion, the Registrar is proposing to
divide each of the two affected voting precincts along the same boundary line
that is now established for the new congressional district. The affected
voting precincts are Bird Precinct in the Dale Magisterial District and Beach
Precinct in the Matoaca Magisterial District. The newly drawn precinct
boundaries would make the larger, northern portion of Bird Precinct a new,
North Bird Precinct, and a small, western portion of Beach Precinct a new,
West Beach Precinct. See the attached map and ordinance text for further
detail.
Preparer: Jeffrey L. Mincks Title: County Attorney
0505:96101.2(96100.1)
Attachments: 0 Yes F-1No
o CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
= AGENDA
RCANIT`
Page 2 of 2
The current voting place for Bird Precinct is Bird High School, and the
current polling place for Beach Precinct is Second Branch Baptist Church.
Both voting places have ample space, parking, and accessibility. The
Registrar is proposing to continue to use Bird High School as the voting
place for both Bird and North Bird Precincts, and to use Second Branch
Baptist Church as the voting place for both Beach and West Beach Precincts.
Separate, well -marked spaces in each polling building will identify the
polling places for the respective precincts, in order to avoid confusion.
Chesterfield County, Virginia
0 203 - Bird Voting Precinct
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Polling Place: Bial High School
10301 Courthouse Road
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WE VA f fouse of Delegates District: 62
+ VA Senate. Disirict: I I
S Congressional Disffict: 4
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WE VA f fouse of Delegates District: 62
+ VA Senate. Disirict: I I
S Congressional Disffict: 4
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 7-3 RELATING TO
PRECINCT BOUNDARIES AND POLLING PLACES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 7-3 of the Code of the County of Chested eld, 1997, as amended, is
amended and re-enacted to read as follows:
Bird Voting Precinct (203):
BeQinninQ at the point where the center line of Iron Bridge Road (State Route 10) intersects
the center line of Whitepine Road (State Route 701), thence southwardly along; the center line of
Iron Bridge Road to its intersection with Courthouse Road (State Route 2099); thence eastwardly
along the center line of Courthouse Road to its intersection with Krause Road (State Route 903),
thence southwardly along the center line of Krause Road to its intersection with a creek known
as Great Branch, thence eastwardly along the center line of Great Branch to its intersection with
Salem Church Road (State Route 642), thence northwardly along the center line of Salem
Church Road to its intersection with Bellmeadows Road (State Route 1918)• thence westwardly
along the center line of Bellmeadows Road to its intersection with Windingrun Lane (State Route
1919), thence northwardly along the center line of Windingrun Lane to its intersection with
Retriever Road (State Route (2022); thence westwardly along the center line of Retriever Road
to its intersection with Watchaven Lane (State Route 2022), thence southwardly along the center
line of Watchaven Lane to its intersection with Huntingcreek Drive (State Route 1913), thence
northwestwardly along the center line of Huntingereek Drive to its intersection with Whitepine
Road (State Route 701); thence westwardly along the center line of Whitepine Road to its
intersection with Iron Bridge Road, thence northwardly along the center line of Iron Bridge Road
to its intersection with Kingsland Creek, the point and place of beginning_
0505:96100.1 1 000 07"
.. ..
..
'-
..
..•r.
•. ..•
BeQinninQ at the point where the center line of Iron Bridge Road (State Route 10) intersects
the center line of Whitepine Road (State Route 701), thence southwardly along; the center line of
Iron Bridge Road to its intersection with Courthouse Road (State Route 2099); thence eastwardly
along the center line of Courthouse Road to its intersection with Krause Road (State Route 903),
thence southwardly along the center line of Krause Road to its intersection with a creek known
as Great Branch, thence eastwardly along the center line of Great Branch to its intersection with
Salem Church Road (State Route 642), thence northwardly along the center line of Salem
Church Road to its intersection with Bellmeadows Road (State Route 1918)• thence westwardly
along the center line of Bellmeadows Road to its intersection with Windingrun Lane (State Route
1919), thence northwardly along the center line of Windingrun Lane to its intersection with
Retriever Road (State Route (2022); thence westwardly along the center line of Retriever Road
to its intersection with Watchaven Lane (State Route 2022), thence southwardly along the center
line of Watchaven Lane to its intersection with Huntingcreek Drive (State Route 1913), thence
northwestwardly along the center line of Huntingereek Drive to its intersection with Whitepine
Road (State Route 701); thence westwardly along the center line of Whitepine Road to its
intersection with Iron Bridge Road, thence northwardly along the center line of Iron Bridge Road
to its intersection with Kingsland Creek, the point and place of beginning_
0505:96100.1 1 000 07"
The voting place for Bird Voting Precinct shall be Bird High School, 10301 Courthouse
Road.
North Bird Voting Precinct (215):
Beginning at the point where the center line of Iron Bridge Road (State Route 10) intersects
the center line of Kingsland Creek, thence eastwardly along the center line of Kingsland Creek to
its intersection with Beulah Road (State Route 641); thence southwestwardly along the center
line of Beulah Road (State Route 641) to its intersection with Salem Church Road (State Route
642); thence southwardly along the center line of Salem Church Road (State Route 642) to its
intersection with Bellmeadows Road (State Route 1918); thence westwardly along the center line
of Bellmeadows Road to its intersection with Windingrun Lane (State Route 1919); thence
northwardly along the center line of Windingrun Lane to its intersection with Retriever Road
(State Route (2022); thence westwardly along the center line of Retriever Road to its intersection
with Watchaven Lane (State Route 2022); thence southwardly along the center line of
Watchaven Lane to its intersection with Huntingcreek Drive (State Route 1913); thence
northwestwardly along the center line of Huntingcreek Drive to its intersection with Whitepine
Road (State Route 701); thence westwardly along the center line of Whitepine Road to its
intersection with Iron Bridge Road; thence northwardly along the center line of Iron Bridge Road
to its intersection with Kingsland Creek, the point and place of beginning.
The voting place for North Bird Voting Precinct shall be Bird High School, 10301
Courthouse Road.
Beach Voting Precinct (305):
Beginning at the point where the center line of Nash Road (State Route 655) intersects the
center line of Woodpecker Road (State Route 626); thence southwardly along the center line of
Nash Road (State Route 636) to its intersection with a creek known as Second Branch; thence
westward along the center line of Second Branch as it meanders to its intersection with Second
Branch Road (State Route 653); thence northwardly along the center line of Second Branch Road
(State Route 653) to its intersection with Beach Road (State Route 655); thence westw y
eastwardly along the center line of Beach Road to its intersection with West Hensley Read;
thenee neAheastwar-dly along the eei4er- line of West Hensley Read to its intefseetion wit
Spfinb b
the eet4er- line of Spfingfefd Park -way tob
along the eel4er- line OfMetinteastle Read te its inter-seetion with Brandy Oaks Beulevafd; thenee seutl+war-dly
alongeenter line of Brandy Oaks Boulevard to its intefseetien with Br-andy Weed Read; thenee
eastwa-r-dly along the eei4ef line of Br-andy Wood Road to its inler-seetion with the nei4hwest
boundafy of Census Bleek 510411010101014; thenee neftheast-war-dly along said betindary to its
the eenter line of Der-r-yveaeh
0505:96100.1 2
thenee along said boundary to its inter-seetion with the nefthwest boiandar-y of Census B10
said boundary to its iRtefseetion with Thoreau
b
Drive; thenee northeastwafdly along the eenter- line of Thofeau to its inter-seetien with the eell
Drive;
thenee southwardly along the eenter- line of Tr-ailweod Dr-iN,e to its
intei:seet e wit Qualla Road (State Route 653); thence northwardly along the center line of
Qualla Road (State Route 653) to its intersection with Swift Creek; thence meandering
eastwardly along the center line of Swift Creek to its intersection with the eastern boundary line
of Pocahontas State Park thence southward along the eastern boundary line of Pocahontas State
Park to its intersection with Woodpecker Road; then eastward along the center line of
Woodpecker Road to its intersection with Nash Road, the point and place of beginning.
The voting place for Beach Voting Precinct shall be Second Branch Baptist Church, 12217
Second Branch Road.
West Beach Voting Precinct (318
Beginning at the point where the center line of Second Branch Road (State Route 653)
intersects with the center line of Beach Road (State Route 655); thence westwardly along the
center line of Beach Road to its intersection with West Hensley Road; thence northeastwardly
along the center line of West Hensley Road to its intersection with Springford Parkway, thence
northeastward) along the center line of Springford Parkway to its intersection with Brandycrest
Drive, thence southwardly along the center line of Brandycrest Drive to its intersection with
Mountcastle Road; thence eastwardly along the center line of Mountcastle Road to its
intersection with Brandy Oaks Boulevard; thence southwardly along the center line of Brandy
Oaks Boulevard to its intersection with Brandy Wood Road; thence eastwardly along the center
line of Brandy Wood Road to its intersection with the northwest boundary of Census Block
510411010101014; thence northeastwardly along said boundary to its intersection with
Derryveach Drive; thence northeastwardly along the center line of Derryveach Drive to its
intersection with Donegal Drive; thence northeastward) along the center line of Donegal Drive
to its intersection with the eastern boundary of Census Block 510411010101014; thence along
said boundary to its intersection with the northwest boundary of Census Block
510411010101019; thence northeastwardly along said boundary to its intersection with Thoreau
Drive; thence northeastwardly along the center line of Thoreau to its intersection with the center
line of Trailwood Drive; thence southwardly along the center line of Trailwood Drive to its
intersection with Qualla Road (State Route 653); thence southwardly along the center line of
Qualla Road (State Route 653) to its intersection with Beach Road (state Route 655); thence
westwardly along the center line of Beach Road to its intersection with Second Branch Road
(State Route 653), the point and place of be ig nniM
The voting place for West Beach Voting Precinct shall be Second Branch Baptist Church,
12217 Second Branch Road.
(2) That this ordinance shall become effective immediately upon adoption.
(DG0{6;4Ij
0505:96100.1
Alrbinoub Olims-3IspatO
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
April 06, 2016
Date Category Description Ad Size Total Cost
04/06/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Cl- 2 x 29 L 281.00
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield County, Vir
"ma, at a regularly scheduled meeting on April 13, 2016, at 6:30 pm. in
the County Public Meeting Room at the Chesterfield Administration
Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public
hearing where persons affected may appear and present views to con.
sider.
An ordinance dividing the Bird Voting Precinct in the Dale Magisterial
District into two precincts by creating a new precinct out of the
northern portion of the Bird Voting Precinct and using the same
polling place, Bird High School, for both the Bird and North Bird
Precincts: and dividing the Beach Voting Precinct in the Matoaca
District into two precincts by creating a new precinct out of the
western Portion of the Beach Voting Precinct and using the same
polling
lBeach , Se fond Branch Baptist Church, for both the Beach and
West
A copy of the full text of the proposed ordinance, and a map showing
the charge descr 1 in the ordinance, is on file in the Office of the
Clerl t Ne Board 0t Supervisors andthe County Administrator's Office,
Room 504,9901 Lori Road, Chesterfield Virginia and may be examined
to all interested persons between the hours of 8:30 a m. and 5:00 p.m.
Monday through Friday. If further information Is desired, please con-
toothy County Attorney's Office at (804)148.1491.
The hearingg is held at a public fatality designed to be accessible to per.
sons with disabilities. Any person oath questions on the accessibility of
the facility or need for reasonable accommodations should contact Jan.
ice Blakley, Clerk to the Board, at 1481200. Persons needing interpreter
services for the deaf must notffy the Clerk to the Board no later than Fri.
day, April 8, 2016,
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
03/30, 04/06/2016
The First insertion being given ... 03/30/2016
Newspaper reference: 0000288622
Sworn to and subscribed before me this
NotaPublic Public Supervisor
State of Virginia
City of Richmond
My Commission expires
KIMBERLY S HARRIS
NOTARY PUBLIC
Commonwealth of Virginia
356753
My COmmisslOn Expires Jan 31, 2017
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
Meetina Date:
Subject:
ri 113. 2016
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Hold a Public Hearing to Consider Adoption of a Resolution Granting Final
Authorization of the Issuance of Virginia Resources Authority Special Fund
Revenue Bonds Not to Exceed $24,000,000
County Administrator's Comments:
County Administrator:
Board Action Regu"ted:
Following the public hearing, adoption of a resolution granting final
authorization of the issuance of not to exceed $24,000,000 of Virginia
Resources Authority (VRA) Special Fund Revenue Bonds and to sell the bonds to
the Virginia Resources Authority for the purpose of providing funds to the
County for the advance refunding of various outstanding issuances of
Certificates of Participation and closing costs and the financing of a
portion of the costs of construction and renovation of the Smith Wagner
building.
Summary of Information:
Staff periodically reviews the county's portfolio of outstanding debt for the
opportunity to refinance when interest rate conditions are favorable for
producing debt service savings. Staff worked with the county's financial
advisors, Davenport & Company LLC, to analyze the county's outstanding
certificates of participation to determine if the market is favorable for
refunding various issuances. Davenport has identified several issuances of
certificates of participation eligible for refunding.
Preparer: Allan M. Carmody Title: Director, Budget and Management
Attachments: 0 Yes F-1No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information (continued):
Based on the latest information, projected present value savings is over $1.6
million. This savings will result in debt service savings for the county
averaging a projected $140,000 annually over the next twelve years. The
refinancing will be part of a larger transaction that will also include the
balance (approximately $7.8 million) of the financing for the construction
and renovation of the Smith Wagner building. The sell date of the VRA
transaction is projected for late May 2016. Upcoming debt transactions also
include the sale of general obligation bonds, in connection with the 2013
voter approved referendum, in late June 2016. Accordingly, appropriation
approval for both the VRA and general obligation bonds transaction will be
requested in a subsequent Board meeting. Staff recommends approval.
RESOLUTION GRANTING FINAL AUTHORIZATION OF
THE ISSUANCE OF NOT TO EXCEED $24,000,000
PRINCIPAL AMOUNT OF COUNTY PROJECTS VRA
SPECIAL FUND REVENUE BONDS, SERIES 2016 (THE
"BONDS") OF THE COUNTY OF CHESTERFIELD,
VIRGINIA, TO BE SOLD TO THE VIRGINIA RESOURCES
AUTHORITY.
WHEREAS, the Board of Supervisors (the "Board") of the County of Chesterfield, Virginia
(the "County"), has determined that it is necessary and expedient to issue its County Projects VRA
Special Fund Revenue Bonds, Series 2016 (the `Bonds") and to sell the Bonds to the Virginia
Resources Authority ("VRA") for the purpose of providing funds to the County for the financing of
the costs of certain capital improvements for the County, including, without limitation, construction
and renovation to a health and social services building of the County (the "Project"), and, acting
upon the advice of the County's Financial Advisor, for the purpose of providing debt service savings
for the County through the refunding of all or a portion of the County's outstanding Certificates of
Participation, Series 2003B issued on March 26, 2003, Series 2005B issued on May 11, 2005, Series
2006B issued on May 10, 2006 and Series 2007 issued on August 29, 2007 (collectively, the
"Obligations to be Refunded"); and
WHEREAS, in connection with the sale of the Bonds to the VRA, the County and the VRA
intend to enter into a Local Bond Sale and Financing Agreement (the "Financing Agreement")
pursuant to which the VRA will agree to apply a portion of the proceeds of the sale of the Virginia
Resources Authority Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled
Financing Program), Series 2016A (the "VRA Bonds") to the purchase of the Bonds from the
County, and to make available to the County a portion of the proceeds of the sale of the VRA Bonds
for application to the payment of the costs of the Project and the refunding of the Obligations to be
Refunded; and
WHEREAS, pursuant to the Financing Agreement, the County will set forth the amount of
VRA Bond proceeds requested in an amount equal to $7,750,000 for the Project and an amount
sufficient to refund all or a portion of the Obligations to be Refunded, plus costs of issuance, or such
other amount requested by the County and approved by the VRA (the "Proceeds Requested"), and
the par amount necessary to generate the Proceeds Requested shall not exceed an aggregate principal
amount of $24,000,000; and
WHEREAS, pursuant to the Financing Agreement, the VRA will agree to pay to the County
a purchase price for the Bonds which, in the VRA's judgment, reflects the Bonds' market value (the
"VRA Purchase Price Objective"), taking into consideration such factors as maximum authorized
principal amount of the Bonds, the purchase price to be received by the VRA for the VRA Bonds and
other market conditions relating to the sale of the VRA's Bonds; and
WHEREAS, the VRA's determination of the VRA Purchase Price Objective may result in
the Bonds having a purchase price other than par and consequently (i) the County may have to issue
Ism
a principal amount of Bonds that is greater than or less than the Proceeds Requested in order to
receive an amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the
maximum authorized principal amount of the Bonds set forth in Section I below does not exceed the
Proceeds Requested by at least the amount of any discount, the purchase price to be paid to the
County, given the VRA Purchase Price Objective and market conditions, will be less than the
Proceeds Requested; and
WHEREAS, the Bonds shall constitute a limited obligation of the County to make payments
thereunder subject to, and solely conditioned upon, an appropriation being made by the Board in
each fiscal year in which the Bonds are outstanding to pay amounts coming due with respect to
principal of and interest on the Bonds for such fiscal year; and
WHEREAS, pursuant to the Financing Agreement, the County will agree to establish a
special fund within the County's General Fund to be designated the County Projects VRA Special
Fund (the "VRA Special Fund") into which special fund all monies appropriated by the County for
the payment of amounts due under the Financing Agreement with respect to the Bonds shall be
deposited; and
WHEREAS, the Bonds shall not constitute a debt of, or a pledge of the faith and credit of,
the County, and shall be payable solely from funds on deposit in the VRA Special Fund from
appropriations, if any, made by the County in each fiscal year to pay amounts coming due under the
Financing Agreement with respect to the Bonds for such fiscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF CHESTERFIELD, VIRGINIA:
Authorization of Bonds and Use of Proceeds. The Board hereby determines that it is
advisable to enter into the Financing Agreement with the VRA and, subject to Section 2 hereof,
hereby determines to issue and sell the Bonds in an aggregate principal amount not to exceed
$24,000,000 to the VRA on the terms and conditions specified herein and in the Financing
Agreement for the purpose of financing the costs of the Project and, acting upon the advice of the
County's Financial Advisor, for the purpose of refunding all or a portion of the Obligations to be
Refunded, and paying costs of issuance with respect to the Bonds. Subject to Section 2 hereof, the
Board hereby authorizes the issuance and sale of the Bonds to the VRA upon the terms established
pursuant to this Resolution.
Sale of the Bonds. It is determined to be in the best interest of the County to accept the offer
of the VRA to purchase from the County, and to sell to the VRA, the Bonds at a price acceptable to
the Chairman of the Board, the County Administrator, or either of them, and such other officer or
officers of the County as either may designate (each an "Authorized Officer") and determined by the
VRA pursuant to the VRA Purchase Price Objectives to be fair and that is substantially equal to the
Proceeds Requested, except that the Bonds may be sold for a purchase price not lower than 95% of
the Proceeds Requested if issuing the Bonds in the maximum principal amount authorized by Section
1 of this Resolution is insufficient, given the VRA Purchase Price Objective and market conditions,
to generate an amount of proceeds substantially equal to the Proceeds Requested. Any Authorized
Officer of the County is hereby authorized and directed to enter into the Financing Agreement
2
providing for the sale of the Bonds to the VRA in substantially the form thereof submitted to the
Board at this meeting, which form is hereby approved, with such changes as shall be approved by the
County acting with the advice of the County Attorney and Bond Counsel, such approval to be
conclusively evidenced by the execution and delivery of the Financing Agreement by an Authorized
Officer of the County.
Details of the Bonds; Form of the Bonds; Execution of the Bonds. The Bonds shall be
dated the date of issuance and delivery of the Bonds; shall be designated "County Projects VRA
Special Fund Revenue Bonds, Series 2016"; and shall bear interest from the date of delivery thereof.
The County Administrator is hereby authorized and directed to accept the interest rates on the Bonds
established by the VRA pursuant to the Financing Agreement; provided that the true interest cost of
the Bonds does not exceed five percent (5.00%) per annum (exclusive of"Supplemental Interest" as
provided in the Financing Agreement). The payment schedule with respect to the Bonds shall be as
set forth in the Financing Agreement. The Bonds shall mature no later than December 31, 2037.
The execution and delivery of the Bonds by the County shall conclusively evidence the acceptance
by the County of the interest rates and payment schedule with respect to the Bonds as authorized by
this Resolution. The Bonds shall be subj ect to prepayment as provided in the Financing Agreement;
provided that the prepayment price shall not exceed 103% of the principal amount thereof, plus
accrued interest to the prepayment date. The Bonds shall be issued in typewritten form and shall be
substantially in the form attached to the Financing Agreement. The Chairman or Vice Chairman and
the Clerk or any Deputy Clerk of the Board are authorized and directed to execute, with their manual
signatures or facsimiles thereof, and deliver the Bonds and to affix the seal of the County thereto or
imprint a facsimile of the seal of the County thereon.
Payment; Paying Agent. The Bonds shall be payable in the amounts and at the times set
forth therein and in the Financing Agreement. The County Treasurer is hereby appointed to serve as
paying agent for the Bonds. If deemed in the best interests of the County, the County may at any
time appoint a qualified bank or trust company to serve as paying agent with respect to the Bonds.
Bonds Shall Not Constitute a Debt of the County; Faith and Credit of the County Shall
Not be Pledged to the Bonds; Limited Obligation of the County, Subject to Appropriation. The
Bonds shall not constitute a debt of the County. Neither the faith and credit nor the taxing power of
the County shall be pledged to the payment of the Bonds. The Bonds shall constitute a limited
obligation of the County, payable solely from, and contingent upon, funds, if any, on deposit in the
VRA Special Fund established by the County from the annual appropriation, if any, made by the
County in each fiscal year for payment of amounts coming due with respect to the Bonds in such
fiscal year. Nothing in this Resolution, the Financing Agreement or the Bonds shall constitute a
pledge of the faith and credit nor the taxing power of the County nor compel the Board to make any
appropriations for the payments of amounts due with respect to the Bonds and the Financing
Agreement. The Board hereby recognizes that, although the Board is not empowered to make any
binding commitment beyond the current fiscal year, it is the Board's current intention to make
sufficient annual appropriations during the term of the Bonds and the Financing Agreement for
deposit to the VRA Special Fund to be applied to the payment of amounts due with respect to the
Bonds. The Board hereby directs the County Administrator, during the term of the Bonds and the
Financing Agreement, to include as a separate line item in each annual budget of revenues and
3 00: iZ!
disbursements presented to the Board an item designated as "VRA Special Fund Payments" in an
amount sufficient, in the judgment of the County Administrator, to make all payments coming due
from the County with respect to the Bonds and the Financing Agreement during such fiscal year.
State Aid Intercept. The County acknowledges that the VRA is treating the Bonds as a
"local obligation" within the meaning of Section 62.1-199 of the Virginia Resources Authority Act
(Chapter 21, Title 62.1 of the Code of Virginia of 1950, as amended (the "Act")), including
amendments thereto taking effect as of July 1, 2011, which in the event of a nonpayment thereunder
authorizes the VRA or the VRA's Trustee to file an affidavit with the Governor of the
Commonwealth of Virginia that such nonpayment has occurred pursuant to Section 62.1-216.1 of the
Act. In purchasing the Bonds, the VRA is further relying on Section 62.1-216.1 of the Act providing
that if the Governor is satisfied that such nonpayment has occurred, the Governor will immediately
make an order directing the Comptroller to withhold all further payment to the County of all funds,
or of any part of them, appropriated and payable by the Commonwealth of Virginia to the County for
any and all purposes, and the Governor will, while the nonpayment continues, direct in writing the
payment of all sums withheld by the Comptroller, or as much of them as is necessary, to the VRA, so
as to cure, or cure insofar as possible, such nonpayment.
Establishment of VRA Special Fund. The Board hereby authorizes and directs the County
to establish the VRA Special Fund within the County's General Fund into which appropriations, if
any, made by the County with respect to the Bonds shall be deposited and to cause the VRA Special
Fund to be identified in the County's audited financial statements.
Nonarbitrage Certificate and Tax Compliance Agreement; Escrow Deposit Agreement;
Refunding of Obligations to be Refunded. Any Authorized Officer of the County is hereby
authorized and directed to execute a nonarbitrage certificate and tax compliance agreement or any
similar or related tax document (hereinafter the "Tax Certificate") as may be required by the VRA or
by bond counsel to the County, each setting forth the expected use and investment of the proceeds of
the Bonds and containing such covenants as may be necessary in order to show compliance with the
provisions of the Internal Revenue Code of 1986, as amended (the "Code"), and applicable
regulations. The Board covenants on behalf of the County that the proceeds from the issuance and
sale of the Bonds will be invested and expended as set forth in such Tax Certificate and that the
County shall comply with the other covenants and representations contained therein.
Subject to the sale and receipt of the proceeds of the Bonds, any Authorized Officer
of the County is hereby authorized to designate the Obligations to be Refunded for redemption on
such date or dates as such Authorized Officer shall determine. Any Authorized Officer of the
County is authorized to select a bank or trust company to serve, or the County may itself serve, as
Escrow Agent, if necessary, and to deliver to such Escrow Agent or applicable County officials
irrevocable written instructions to give notices, or to cause such notices to be given, in the name and
on behalf of the County, to the holders of the Obligations to be Refunded of the redemption of the
Obligations to be Refunded, such notices to be given in the manner and at the time or times provided
in proceedings authorizing the issuance of the Obligations to be Refunded. Any Authorized Officer
of the County is hereby authorized to execute and deliver an Escrow Deposit Agreement by and
between the County and the Escrow Agent in such form as shall be approved by such Authorized
4
00'
Officer upon the advice of counsel (including the County Attorney or Bond Counsel), such approval
to be conclusively evidenced by the execution of the Escrow Deposit Agreement by such Authorized
Officer. Any Authorized Officer of the County is hereby authorized to select a verification agent, if
necessary, in connection with the refunding of the Obligations to be Refunded.
The County Administrator or the County Treasurer is hereby authorized to execute, on
behalf of the County, subscriptions for United States Treasury Obligations - State and Local
Government Series, if any, to be purchased by the County in connection with the refunding of the
Obligations to be Refunded. Such United States Treasury Obligations - State and Local Government
Series, if any, so purchased shall be held by or on behalf of the County Treasurer or by the Escrow
Agent under and in accordance with the provisions of any Escrow Deposit Agreement entered into in
connection with the refunding of the Obligations to be Refunded. In addition, the County
Administrator or the County Treasurer is hereby authorized to enter into such purchase agreements,
including forward supply agreements, if any, as shall be required in connection with the refunding of
the Obligations to be Refunded providing for the purchase by or on behalf of the County in the open
market of noncallable obligations of, or unconditionally guaranteed by, the United States of America,
any such obligations so purchased to be held by or on behalf of the County Treasurer or by the
Escrow Agent under and in accordance with the provisions of any Escrow Deposit Agreement
entered into in connection with the refunding of the Obligations to be Refunded. The County
Administrator or the County Treasurer is hereby authorized to sell any securities held by the Escrow
Agent under and in accordance with the provisions of the Escrow Deposit Agreement and to
purchase securities in lieu of and in substitution therefor.
State Non -Arbitrage Program. The Board hereby determines that it is in the best interests
of the County to authorize and direct the County to participate in the State Non -Arbitrage Program of
the Commonwealth of Virginia ("SNAP") and the contract creating the State Non -Arbitrage Program
Pool I (the "Contract") in connection with the proceeds of the Bonds. The Board hereby
acknowledges and consents to the investment of the proceeds of the Bonds and the earnings thereon
in SNAP. The Board acknowledges the Treasury Board of the Commonwealth of Virginia is not, and
shall not be, in any way liable to the County in connection with SNAP, except as otherwise provided
in the Contract.
Inclusion of County Information in Official Statement relating to VRA Bonds. The
Board hereby consents to the inclusion of information with respect to the County in the Preliminary
Official Statement and the Official Statement of the VRA in connection with the issuance of the
VRA Bonds. Any Authorized Officer of the County is hereby authorized and directed to cooperate
with the VRA with respect to compliance with the provisions of the Securities and Exchange
Commission Rule 15c2-12, under the Securities Exchange Act of 1934, as amended, and directed to
make all filings required by Section 9.7 of the Financing Agreement should the County be
determined to be a "Material Local Government" (as defined in the Financing Agreement).
Filing of Resolution. The appropriate officers or agents of the County are hereby authorized
and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the
County.
5
0 01:`fie
Further Actions. The members of the Board and all officers, employees and agents of the
County are hereby authorized to take such action as they or any one of them may consider necessary
or desirable in connection with the issuance and sale of the Bonds, including, but not limited to, the
execution and delivery of such documents and certificates as may be required in connection with the
issuance and sale of the Bonds to the VRA, and any such action previously taken is hereby ratified
and confirmed. The Resolution adopted by the Board on March 23, 2016 granting initial
authorization of the issuance of the Bonds (the "Initial Resolution") is hereby ratified and confirmed.
In the event of a conflict between the provisions to the Initial Resolution and this Resolution, this
Resolution shall govern.
Effective Date. This Resolution shall take effect immediately.
6 IDG,&�' %w
The undersigned Clerk of the Board of Supervisors of the County of Chesterfield, Virginia,
hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting
of the Board of Supervisors held on April 13, 2016, and of the whole thereof so far as applicable to
the matters referred to in such extract. I hereby further certify that such meeting was a regularly
scheduled meeting and that, during the consideration of the foregoing resolution, a quorum was
present. Members present at the meeting were: . Members absent from
the meeting were: . Members voting in favor of the foregoing resolution were:
Members voting against the foregoing resolution were:
_. Members abstaining from voting on the foregoing resolution
k"z-M-0
WITNESS MY HAND and the seal of the Board of Supervisors of the County of
Chesterfield, Virginia, this day of , 2016.
Clerk, Board of Supervisors of the
County of Chesterfield, Virginia
7 00�`� t
Rzcbmonb QimeS-DrspatO
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
April 06, 2016
Date Category Description Ad Size Total Cost
04/06/2016 Meetings and Events NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN tl 2 x 0 L 394.40
NOTICE Of PUBUC HEARING
NOTICE IS HEREBY GIVEN that a public hearing will beheld pursuant to
Section 15,2.2606,AoftheCodeofVir inial%0,bythe Board of Super.
visors (the "Board of Supervisors") olgthe County of Chesterfield, Virgh
Publisher of the
is (the "County"), on Wednesday, April 13, 21 at 6,30 P.M., local time,
iniheCounty Public Meetm Room at the lane B. RamseyAdministra•
Richmond Times -Dispatch
tion Building, 9901 Lori Road, at the Intersection of Route 10 and Lori
Road, Chesterfield, Virginia 2X2, where members of the public are in-
n•vhedtoattendandpresenttheirviewsonaproposedresolutiongrant•
vited to attend and present their views on a proposed resolution grant-
This is to certify that the attached NOTICE OF PUBLIC HEARING was
ing autlioritation of the issuance by the County of not to exceed
514,000,0Nof Virginia Resources Authority (VRA) Special Fund Revenue
published by the Richmond Times -Dispatch, Inc. in the City of
Bonds (the"Bonds") and authorizing the sale of the Bonds tote Virgin-
is Resources Authority for the purpose of providing funds to the County
Richmond, State of Virginia, on the following dates:
for the advance refunding of various outstanding issuances of Certifi-
cates of Participation, the financing of the costs of various capital im•
03/30, 04/06/2016
provement protects of and for the County, including, but not limited to,
a portion of the costs of construction and renovation of the Smith Wag -
ns buildingg, and the payment of closing costs in connection with the is.
suanceoftheBonds.
The First insertion being given ... 03/30/2016
The Bonds shall not constitute a debt of the County or a pled of the
faith and credit of the County, but shall constitute alimited obligation of
the County to make payments to the Authority subject to, andcordin•
Newspaper reference: 0000288630
ggent upon, the annual appropriation by the County in each fiscal year of
fundsto be made available for such purpose,
The Clerk ll oftext of the heBoardofSuosedsorsoftheCon is onty,Role in he ofi�ice of m504,LneB.
Clerk of the Board of Supervisors of the County, Room 504, lane B. Ram•
Sworn to and subscribed before me this
hours eaf&30AM. and 5:sire.Mcontlocal ctime, Monday M.Cathrough ody,Directday, r C-2,
further information is desired, contact Mr, Allan M. Carmody, Directs of h.l� lir
Budget and Management, at (804)148.1548 between the hours of 8:30
A,M, and 5:00 P.M„ local time, Monday through Friday, �
The public hearing will be held at a public fad lity designated to be ac.
cessiblsop withsabin. Any persons wit ac.
cessibiliyofhublicfacilityorneed for reasonaleaccommodation
should contadJanke B. Blakley,Clsk of the Board of Supervisors, at
(804)761200, Persons needing interpreter services for the deaf must Notary Public Supervisor
ndilythe Clerk of the Board of Supervisors no later than Friday, April 8,
2016,
KIMBERLY B HARRIS
NOTARY PUBLIC
State of Virginia Commonweafth of Virginia
356753
City of Richmond My Commission Expires Jan 31, 2017
My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
mg
Meeting Date: April -1-3-,2016 Item Number: 19.
Subiect:
Adjournment and Notice of Next Scheduled Meeting
Supervisors
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
of the Board of
Motion of adjournment and notice of joint meeting of the Board of
Supervisors, School Board and Capital Construction Goals and Accountability
Committee to be held on April 20, 2016, at noon at the School
Administration Building, 9900 Krause Road, Chesterfield.
Preparer: Janice Blakley
Attachments: 1:1 Yes
Title: Clerk to the Board
No
0 4L 119