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2016-02-10 MinutesBOARD OF SUPERVISORS MINUTES February 10, 2016 16-31 Ms. Mary Ann Curtin, Dir., Intergovtl. Relations Mr. William Dupler, Dep. County Administrator, Community Development Colonel Thierry Dupuis, Police Department Mr. Mike Golden, Dir., Parks and Recreation Mr. John Harmon, Real Property Manager Mr. Garrett Hart, Dir., Economic Development Mr. George Hayes, Dir., Utilities Department Mr. Louis Lassiter, Asst. County Administrator Mr. Mike Mabe, Dir., Library Mr. Jeffrey L. Mincks, County Attorney Ms. Susan Pollard, Dir., Public Affairs Ms. Kiva Rogers, Dir., Social Services Ms. Danielle Sayre, Controller Mental Health Ms. Mary Martin Selby, Dir., HR Services Chief Loy Senter, Fire and EMS Mr. Scott Smedley, Dir., Environmental Engineering 02/10/16 Supervisors in Attendance: Staff in Attendance: Mr. Ms. Stephen A. Elswick, Chairman Mr. Greg Akers, Dir., Dorothy A. Jaeckle, Vice Chrm. Internal Audit Mr. Mr. Christopher M. Winslow James M. Dr. Sheryl Bailey, Dep. Ms. Holland Leslie A. Haley County Administrator, Management Services Mr. James J. L. Stegmaier Mr. Richard Billingsley, County Administrator Dep. License Inspector Ms. Janice Blakley, Clerk to the Board Mr. Kevin Bruny, Dean, Chesterfield University Mr. Allan Carmody, Dir., Budget and Management Mr. Barry Condrey, Chief Information Officer IST 16-31 Ms. Mary Ann Curtin, Dir., Intergovtl. Relations Mr. William Dupler, Dep. County Administrator, Community Development Colonel Thierry Dupuis, Police Department Mr. Mike Golden, Dir., Parks and Recreation Mr. John Harmon, Real Property Manager Mr. Garrett Hart, Dir., Economic Development Mr. George Hayes, Dir., Utilities Department Mr. Louis Lassiter, Asst. County Administrator Mr. Mike Mabe, Dir., Library Mr. Jeffrey L. Mincks, County Attorney Ms. Susan Pollard, Dir., Public Affairs Ms. Kiva Rogers, Dir., Social Services Ms. Danielle Sayre, Controller Mental Health Ms. Mary Martin Selby, Dir., HR Services Chief Loy Senter, Fire and EMS Mr. Scott Smedley, Dir., Environmental Engineering 02/10/16 Mr. Jesse Smith, Dir., Transportation Ms. Sarah Snead, Dep. County Administrator Human Services Mr. Kirk Turner, Dir., Planning Mr. Rick Witt, Building Official Mr. Scott Zaremba, Dir., Human Resources Programs Mr. Elswick called the regularly scheduled meeting to order at 3:00 p.m. 1. APPROVAL OF MINUTES FOR JANUARY 27, 2016 On motion of Mr. Holland, seconded by Ms. Haley, the Board approved the minutes of January 13, 2016, as submitted. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 2. COUNTY ADMINISTRATOR'S COMMENTS 2.A. COUNTY ADMINISTRATOR'S REPORT Mr. Stegmaier highlighted progress to the Village of Ettrick and efforts to partner with Virginia State University and the local community to revitalize the area. He shared a short video which highlighted several projects in the area such as the new Multipurpose Center, the Ettrick Train Station, the East River Road Widening project and the Water Tank and Pump Station project. �J Ms. Mary Ann Curtin presented a brief update to the Board of Supervisors on the status of several bills before the General Assembly and from the county's legislative program. She stated approximately 3,000 bills have been introduced and noted crossover is quickly approaching on February 16th. She further stated SB 314 was reported for full Senate Agriculture and Natural Resources committee with no opposition. She stated this bill is from Tranlin and the House version is moving through in committee. She noted the GO Virginia incentive proposals are currently making their way through both the House and the Senate. She stated SB 735 which shortens the period within which a local planning commission or other agent must act on a proposed plat, site plan, or plan of development that solely involves parcels of commercial real estate was defeated yesterday in Senate Local Government. She highlighted HB 1237 which authorizes the Richmond Metropolitan Transportation Authority to construct, own, and operate coliseums and arenas, including facilities reasonably related to such coliseums and arenas, provided that the governing authorizes of the localities that make up the RMTA approve. In regards to HB 770 relating to conditional zoning, she stated the Senate bill was approved this week on the floor and there was a verbal commitment on the House version. She further stated there are continued efforts to work on language associated with capacity. She noted there have been some dramatic and good changes in terms of local government; however, it continues to be an ongoing process. 16-32 02/10/16 In response to Ms. Jaeckle's question, Ms. Curtin stated both versions of the bill eliminate the ability to have a cash proffer for libraries, which are no longer considered public facilities. Ms. Jaeckle stressed the importance of reviewing the county's cash proffer policy relative to mitigating impacts of development and the direction of Planning Department staff. In response to Mr. Elswick's question, Ms. Curtin stated crossover is scheduled for February 16th and each house will release their versions of the state budget on February 21St 3. BOARD MEMBER REPORTS Mr. Holland expressed his appreciation to Mr. Stegmaier, staff and Friends of the Library for their outstanding contributions and participation relative to Black History Month events. He reviewed the schedule of events and stated all programs are free and open to the public. He also requested a synopsis of attendance at all Black History Month events. Mr. Elswick stated since Mr. Stegmaier announced his retirement staff is diligently working to find a new County Administrator. He then expressed his condolences for the recent passing of former Matoaca District Supervisor Dr. Freddie Nicholas. 4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Ms. Jaeckle, seconded by Ms. Haley, the Board replaced Item 8.A., Advertisement of Tax Rates for Tax Year 2016 and Advertisement of the Proposed FY2017 Budget, the FY2017-FY2021 Proposed Capital Improvement Program, the Community Development Block Grant Program and Other Ordinance Changes; and replaced Item 11., Closed Session 1) Pursuant to Section 2.2-3711 (A)(7), Code of Virginia, 1950, as Amended, for Consultation with Legal Counsel Regarding Specific Legal Matters Requiring the Provision of Legal Advice Relating to the Lease for the Chesterfield County Airport, 2) Pursuant to Section 2.2-3711 (A)(3), Code of Virginia, 1950, as Amended, to Discuss the Disposition of Publicly Held Real Property, and 3) Pursuant to Section 2.2-3711(A)(3), Code of Virginia, 1950, as Amended, to Discuss the Acquisition by the County of Real Estate for a Public Purpose Where Discussion in an Open Meeting Would Adversely Affect the Bargaining Position or Negotiating Strategy of the Public Body. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 5. RESOLUTIONS There were no Resolutions at this time. 16-33 02/10/16 6. WORK SESSIONS 6.A. PROPOSED FY2017 REVENUES Mr. Matt Harris presented a summary of the proposed FY2017 projected revenues in the General Fund. He highlighted ive the discussion outline which included a macro p p /forecast background; a focus on local conditions; FY2017 revenue projections by major source; and the revenue position versus the five-year plan. He stated there is a sharp divergence underway in the U.S. economy and the production side has shown a bit of a contraction. He further stated the manufacturing/non-service sector is reeling, but relative weights are important. In regards to the service sector, he stated there is strong job growth, but concentrated in low- wage areas. He noted full-time employment has surpassed the pre -recession level. He stated the big question is whether employment growth will continue if there is very little return on an investment. In regards to the real estate forecast, he stated solid gains in home sales and housing are ascending; foreclosures and delinquencies continue to drop; rates remain favorable; and prices are edging upward at a measured pace, but still below pre -recession levels. In regards to concerns on the horizon, he stated challenges exist and U.S. resiliency is somewhat weakened; however, consumers are better positioned and nature of recessionary pressures are very different from 2007. He further stated NACo's analysis of the nation's economy shows only 214 counties fully recovered by 2015. He noted Chesterfield recovered in 2 of 4 areas, with the weakest recovery in home prices. In response to Ms. Jaeckle's question regarding home prices, Mr. Harris stated the bound of home prices across the country has been at a sustainable pace. He noted Chesterfield is growing at the pace anticipated. Mr. Harris then focused on local conditions, stating most major economic gauges are pointing in the right direction with some deceleration in consumer spending and home prices. He further stated the revenue mix is dominated by real property taxes; consumer -related categories are the second largest component, but comprised of many individual sources; there is less lock -step movement in consumer sources/less group volatility; and current risks are more on the consumer side. He then reviewed FY2017 revenue projections in property taxes, consumer categories and other sources. In regards to the forecast summary, he stated the current forecast is presented at $808.6 million, which represents nominal growth of 2.9 percent. He further stated although the effective resource level is unchanged from FY2016, there is very little change for the sixth consecutive year; operating at FY1993 levels. In regards to five-year plan goals in reach, he stated the school division and county five-year plans are achievable. He further stated the school division plan is within budget with some ability to incorporate other priorities via savings. He stated there is a small deficit on the county side, but manageable with the current rate and TMDL source. In closing, he stated the broad recession risk is generally limited; however, sluggish growth is very real; housing market is slowly working its way back; 2016 assessments are higher, but remain below the 2008 level; and the five-year plan is within reach at the current real estate rate, with a TMDL funding source. 16-34 02/10/16 Mr. Holland expressed his appreciated reconciliation of the five-year plan and 2016 county assessments. He stressed the importance of re -funding from the state for educational needs. In response to Mr. Holland's questions, Mr. Harris stated TMDL fees are not considered appropriated revenue. He further stated those funds are incorporated into the stormwater fee analysis. In regards to the conservative forecast, he stated Pulling back the reevaluation assumptions more on the consumer side and pulling back expectations for growth in that area. Mr. Holland expressed concerns relative to impacts of the tax policy on economic growth. In response to Mr. Winslow's questions, Mr. Harris stated manufacturing on the reduction side of the economy typically will decline first; however, a pattern showing a drastic separation in sector figures is unusual. He questioned whether the weakness in the- production side was enough to pull down the service sector side. He noted fundamentals have never been super strong throughout the expansion. He stated the current period could argue for increasing the percentage of the rainy day fund. In response to Ms. Jaeckle's questions, Mr. Harris stated the county is very similar, percentage wise, to the index relative to manufacturing/non-manufacturing sectors. He further stated Amazon falls into a wholesale trade category as opposed to manufacturing. He stated additional automation coming into the service sector is being examined as a future source of productivity growth. Ms. Jaeckle requested data related to number of county foreclosures, as well as data related to home ownership versus rentals of single-family dwellings. She also inquired about an analysis of the demand for public assistance services, as a result of improved economic conditions. Mr. Elswick expressed his appreciation for Mr. Harris' expertise and keen financial analysis. Mr. Holland again stressed the importance of requesting additional funding from the state to be provided for training and professional development of school employees. 7. DEFERRED ITEMS There were no Deferred Items at this time. 16-35 02/10/16 8. NEW BUSINESS B.A. ADVERTISEMENT OF TAX RATES FOR TAX YEAR 2016 AND ADVERTISEMENT OF THE PROPOSED FY2017 BUDGET, THE FY2017-FY2021 PROPOSED CAPITAL IMPROVEMENT PROGRAM, THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND OTHER ORDINANCE CHANGES Mr. Carmody stated the Board is requested to authorize the advertisement of tax rates for the calendar year 2016, the proposed FY2017 budget, the proposed FY2017-FY2021 Capital Improvement Program, the Community Block Grant Program and other ordinance changes. In response to Ms. Jaeckle's question regarding advertisement of the stormwater rate, Mr. Carmody stated the proposed rate structure will be based on the impervious area of a property. He further stated the fee per ERU would not exceed $25 annually. Mr. Mincks stated the advertisement would allow the Board to choose among the various fee options. In response to Mr. Elswick's question, Mr. Mincks stated any item could be pulled and voted upon separately by the Board. On motion of Mr. Winslow, seconded by Ms. Jaeckle, the Board approved the advertisement of 2016 calendar year tax rates at the current rates, the proposed FY2017 budget, the proposed FY2017-FY2021 proposed Capital Improvement Program, the Community Block Grant Program, and other ordinance changes. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.B. APPOINTMENTS On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board suspended its rules to allow simultaneous nomination /reappointment of a member to serve on the John Tyler Alcohol Safety Action Program Policy Board. Ayes: Nays: 8.B.1. Elswick, Jaeckle, Winslow, Holland and Haley. None. JOHN TYLER ALCOHOL SAFETY ACTION PROGRAM POLICY BOARD On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board simultaneously nominated/reappointed Colonel Thierry G. Dupuis to serve on the John Tyler Alcohol Safety Action Program Policy Board, whose term is effective March 1, 2016 and will expire February 28, 2019. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-36 02/10/16 8.C. CONSENT ITEMS 8.C.1. REQUEST FOR PERMISSION FROM RICARDO RIBERA AND PAOLA VALENCIA FOR A CONCRETE DRIVEWAY TO ENCROACH WITHIN AN EIGHT -FOOT EASEMENT ACROSS LOT 5, BROOKCREEK CROSSING RESUBDIVISION On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board granted Ricardo Ribera and Paola Valencia permission for a concrete driveway to encroach within an 8' easement across Lot 5, Brookcreek Crossing Resubdivision, subject to the execution of a license agreement. (It is noted a copy of the Plat is filed with the papers of this Board.) Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.2. STATE ROAD ACCEPTANCES On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, the street described below is shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Oaklake Business Center Type Change to the Secondary System miles of State Hiqhways: Addition Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Oaklake Crest Way, State Route Number 7853 From: Oak Lake Boulevard, (Route 5903) To: Cul -de -Sac, a distance of: 0.04 miles. Recordation Reference: Deed Book 5839, Page 68 Right of Way width (feet) = 50 16-37 02/10/16 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Martinet Crossing Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Martinet Crossing, State Route Number 7855 From: Charter Colony Parkway, (Route 950) To: 0.04 miles west of Charter Colony Parkway, (Route 950), a distance of: 0.04 miles. Recordation Reference: Deed Book 10334, Page 28 Right of Way width (feet) = 57 • Martinet Crossing, State Route Number 7855 From: 0.13 miles west of Charter Colony Parkway, (Route 950) To: Le Gordon Drive, (Route 707), a distance of: 0.05 miles. Recordation Reference: Deed Book 10334, Page 28 Right of Way width (feet) = 39 • Martinet Crossing, State Route Number 7855 From: 0.04 miles west of Charter Colony Parkway, (Route 950) To: 0.13 miles west of Charter Colony Parkway, (Route 950), a distance of: 0.09 miles. Recordation Reference: Deed Book 10334, Page 28 Right of Way width (feet) = 33 Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. I Nays: None. 16-38 02/10/16 9. REPORTS 9.A. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND LEASE PURCHASES On motion of Mr. Holland, seconded by Ms. Haley, the Board accepted the following report: a Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 10. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 11. CLOSED SESSION 1) PURSUANT TO S 2.2-3711 (A)(7), CODE OF VIRGINIA, 1950, AS AMENDED, FOR CONSULTATION WITH LEGAL COUNSEL REGARDING SPECIFIC LEGAL MATTERS REQUIRING THE PROVISION OF LEGAL ADVICE RELATING TO THE LEASE FOR THE CHESTERFIELD COUNTY AIRPORT, 2) PURSUANT TO § 2.2-3711 (A)(3), CODE OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS THE DISPOSITION OF PUBLICLY HELD REAL PROPERTY, AND 3) PURSUANT TO § 2.2-3711(A)(3), CODE OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS THE ACQUISITION BY THE COUNTY OF REAL ESTATE FOR A PUBLIC PURPOSE WHERE DISCUSSION IN AN OPEN MEETING WOULD ADVERSELY AFFECT THE BARGAINING POSITION AND NEGOTIATING STRATEGY OF THE PUBLIC BODY On motion of Mr. Holland, seconded by Ms. Haley, the Board went into closed session 1) pursuant to § 2.2-3711 (A)(7) Code of Virginia, 1950, as amended, for consultation with legal counsel regarding specific legal matters requiring the provision of legal advice relating to the lease for the Chesterfield County Airport, 2) pursuant to § 2.2-3711 (A)(3), Code of Virginia, 1950, as amended, to discuss the disposition of publicly held real property, and 3) pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the acquisition by the county of real estate for a public purpose where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the public body. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. Reconvening: II On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and 16-39 02/10/16 WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Close Session to which this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Winslow: Aye. Ms. Haley: Aye. Mr. Holland: Aye. Ms. Jaeckle: Aye. Mr. Elswick: Aye. 12. DINNER On motion of Mr. Winslow, seconded by Mr. Holland, the Board recessed to Room 502 for dinner. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. Reconvening: 9 13. INVOCATION Mr. Chris Winslow, Clover Hill District Supervisor, led the invocation. 14. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Eagle Scout Hunter Zawislak led the Pledge of Allegiance to the Flag of the United States of America. 15. RESOLUTIONS 15.A. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF EAGLE SCOUT Ms. Pollard introduced Mr. Hunter John Zawislak, Mr. Benjamin Bird James, Mr. Dilwyn John Piner, Mr. Sam Alan Wickstrom, Mr. Grant Thomas Hutchins, Mr. William Hamilton Koob and Mr. Dakota Boychuck, who were present to receive their resolution. On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: 16-40 02/10/16 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Hunter John Zawislak, Troop 2806, sponsored by Woodlake United Methodist Church, and Mr. Benjamin Bird James, Mr. Dilwyn John Piner, Mr. Sam Alan Wickstrom, Mr. Grant Thomas Hutchins and Mr. William Hamilton Koob and Mr. Dakota Boychuck, all of Troop 2815, sponsored by Chester United Methodist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Hunter, Benjamin, Dilwyn, Sam, Grant, William and Dakota have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 10th day of February 2016, publicly recognizes Mr. Hunter John Zawislak, Mr. Benjamin Bird James, Mr. Dilwyn John Piner, Mr. Sam Alan Wickstrom, Mr. Grant Thomas Hutchins, Mr. William Hamilton Koob and Mr. Dakota Boychuck extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. Ms. Jaeckle and Mr. Elswick presented the executed resolutions and patches to each Eagle Scout, accompanied by members of their families, congratulated them on their outstanding achievements and wished them well in future endeavors. Each Eagle Scout provided details of their Eagle Scout project and expressed appreciation to their families and friends for their support. 16-41 02/10/16 15.B. RECOGNIZING FEBRUARY 2016 AS "CHILDREN'S DENTAL HEALTH MONTH" IN CHESTERFIELD COUNTY Ms. Pollard introduced Dr. Samuel W. Galstan, Ms. Lauren Wade and Ms. Barbara Rollins, with -the Virginia Dental Association, who were present to receive the resolution. On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, the eleventh annual "Give Kids a Smile! Access to Dental Care Day" was conducted in a number of Chesterfield County dental offices and schools on February 5, 2016; and WHEREAS, numerous children's dental health outreach activities and education will take place in Chesterfield County Schools throughout February 2016; and WHEREAS, through the joint efforts of the Southside Dental Society, the Virginia Dental Association, the Virginia Department of Health, Division of Dentistry, the Chesterfield County Technical Center Dental Assisting Program, local dentists and dental healthcare providers who volunteer their time, and the school district of Chesterfield County, this program was established to foster the improvement of children's dental health; and WHEREAS, since inception of the "Give Kids a Smile! Access to Dental Care" program in 2003, the Southside Dental Society, along with many dental partners, have delivered more than $1,177,759 in free dental care to more than 8,407 patients utilizing more than 8,000 volunteers, a tremendous example of community partners and stakeholders working together to decrease barriers to accessing dental care for at -risk children in the community; and WHEREAS, these dental volunteers have provided educational materials and programs and stress the importance of regular dental examinations, daily brushing and flossing, proper nutrition, sealants and the use of mouth guards during athletic activities; and WHEREAS, several local dental offices volunteered their services on "Give Kids a Smile! Access to Dental Care Day," to provide treatment and education to local underprivileged children. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 10th day of February 2016, publicly recognizes February 5, 2016, as "Give Kids a Smile! Access to Dental Care Day" and February 2016 as "Children's Dental Health Month" in Chesterfield County, expresses gratitude, on behalf of all Chesterfield County residents, and commends those organizations responsible for their proactive approach to dental health and also commends the Southside Dental Society, the Virginia Dental Association, Dr. Samuel W. Galstan, Dr. Frank Farrington, Chesterfield County Communities in Schools, the Chesterfield Technical Center Dental Assisting Program, Dr. Brian Burke, Children's 16-42 02/10/16 F! 9 9 Dentistry of Virginia, Pediatric Dentistry and Orthodontics, and a number of community partners in the dental community for helping to protect our children's dental health. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. Ms. Jaeckle presented the executed resolutions to Dr. Galstan and representatives from the various dental health organizations and expressed her appreciation for their dedication and commitment to protecting children's dental health. Dr. Galstan expressed his appreciation to the Board for the special recognition and their continued support. 16. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requested to address the Board at this time. 17. PUBLIC HEARINGS 17.A. TO CONSIDER AN ORDINANCE TO VACATE AND QUITCLAIM A FIFTY -FOOT UNIMPROVED COUNTY RIGHT OF WAY DEDICATED WITHIN SUNVIEW SUBDIVISION Mr. Harmon stated this date and time has been advertised for the Board to consider an ordinance to vacate and quitclaim a fifty -foot unimproved county right of way dedicated within Sunview Subdivision. Mr. Elswick called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following ordinance: AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to COUNTY OF CHESTERFIELD, ("GRANTEE"), a 50' unimproved county right of way within Sunview Subdivision, MIDLOTHIAN Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office, Circuit Court, Chesterfield County, Virginia in Plat Book 43, at Page 42. WHEREAS, County of Chesterfield, petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a 50' unimproved county right of way within Sunview Subdivision, MIDLOTHIAN Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the 16-43 02/10/16 Clerk's Office of the Circuit Court of said County in Plat Book 43, Page 42, by J. K. TIMMONS & ASSOCIATES, INC., dated JUNE 1, 1983, recorded JUNE 21, 1983. The right of way petitioned to be vacated is more fully described as follows: A 50' unimproved county right of way within Sunview Subdivision, the location of which is more fully shown on a plat, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the right of way sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid right of way be and is hereby vacated as a public right of way. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office, Circuit Court, Chesterfield County, Virginia pursuant to Section 15.2-2276 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2- 2274 is to destroy the force and effect of the recording of the portion of the plat vacated. Since there are no lots abutting the right of way hereby vacated, this Ordinance shall vest fee simple title to the right of way hereby vacated in the GRANTEE free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the GRANTOR and GRANTEE, or their successors in title. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requested to address the Board at this time. 16-44 02/10/16 9 9 19 19. ADJOURNMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adjourned at 6:57 p.m. until February 19, 2016 at 5 p.m. at the Chesterfield Technical Center at Hull Street for a Board of Supervisors retreat. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. J me egm er Step h n A. Elswick ounty dministrator Chairman 16-45 02/10/16 9 9 9