2016-04-13 Board SummaryBoard of Supervisors
Stephen A. Elswick
Dorothy A. JM. Winslow le
Christopher M. Winslow
James M. Holland
Leslie A. Haley
County Administrator
James J.L. Stegmaier
Summary of Actions Taken by the Board on April 13, 2016
CLOSED SESSION
A closed session was held pursuant to Section 2.2-3711(A) (1), Code of Virginia, 1950, as
amended, for discussion and consideration of prospective candidates for employment as
County Administrator.
3:00 P.M. SESSION
COUNTY ADMINISTRATOR'S COMMENTS
Mr. Stegmaier reported recently the Internal Audit Department provided information
from the initial FY15 Comparative Cost Report from the Auditor of Public Accounts
(APA). The report looks at all localities in the State with populations over 100,000 and
compares their audited financial data. 16 of 17 localities have submitted their
information for FY2015 and of those localities Chesterfield remains the lowest local
revenue and cost of any of the large localities in the state.
Mr. Stegmaier reported as part of the rating agencies' more stringent review of
municipal credits, Moody's released their annual issuer comment on Chesterfield in
March. The report was very favorable for the county and consistent with recent
reviews. In the release, Moody's noted that the county's credit position is "extremely
strong." The agency also described the local economy as "exceptionally healthy," and
highlighted Chesterfield's "sound financial management."
• Mr. Stegmaier was pleased to report the Chesterfield County Juvenile Detention Home
recently received the final results of the audit. While this was another exceptionally
successful and thorough audit, he shared a couple of the numerous positive comments
included in the overall summary.
Mr. Stegmaier announced the 2016 Governor's Environmental Excellence Awards
were presented on April 7th at the 27th Environment Virginia Symposium in Lexington.
These awards recognized the significant contributions of environmental and
conservation. Chesterfield County Utilities received the silver medal for the wastewater
treatment process optimization program.
Mr. Stegmaier was pleased to announce that the new Taxation Management System
achieved a major milestone this week with the successful go -live of the first module for
cash receipting and the general ledger interface. Customers in the Treasurer's office are
now being processed in the PCI My Revenue system and receiving new modern
receipts. The new system also is successfully interfacing with the county's general
ledger and posting all of the Treasurer's transactions to the county's main financial
system.
• Mr. Stegmaier shared a few pictures from the ribbon cutting of the Stonebridge
apartments. The revitalization of this gateway to Chesterfield in the Midlothian
corridor is one of the county's key initiatives.
WORK SESSIONS
A Work Session was held regarding the County Administrator's proposed FY2017 budget, the
proposed FY2017 Community Development Block Grant and HOME Investment Partnership
Annual Plan, the proposed FY2017-FY2021 Capital Improvement Program, 2016 tax rates,
and other proposed ordinance changes.
NEW BUSINESS
Adopted Ordinance amendments relative to Department of Utilities fee changes.
Adopted Ordinance amendments to the County Code relative to establishing a
stormwater utility and associated fees.
Adopted Ordinance establishing the annual tax levy on various classes of real
estate and personal property, including a $0.96 real estate tax.
Approved, as FY2017 Community Development Block Grant Program and the
amended HOME Investment Partnership Annual Plan.
Adopted, as The FY2017-FY2021 Capital Improvement Program.
amended
Approved, as The FY2017 Biennial Financial Plan.
amended
Adopted, as Resolution appropriating funds for FY2017.
amended
STREETLIGHT COST APPROVAL
Approved Streetlight installation in the Matoaca District in the Woods at
Summerford subdivision in the vicinity of 13813/13819 Orchid Drive.
CONSENT ITEMS
Adopted Resolution recognizing May 15-21, 2016, as "National Law
Enforcement Week" in Chesterfield County.
Adopted Resolution recognizing Firefighter Todd E. Ferree, Fire and Emergency
Medical Services Department, upon his retirement.
Adopted Resolution recognizing Lieutenant Phillip A. Polk, Police Department,
upon his retirement.
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Adopted Resolution recognizing "Welcome Home Vietnam Veterans Day" in
Chesterfield County.
Approved Renaming Kelly Green Trail to Sean Miles Run.
Approved Authorization of the award of a construction contract and change orders
for the Newbys Bridge (Hagood Lane to Belmont Road) Reconstruction
Project.
Approved Acceptance of parcel of land along Ironbridge Road from 5941
Willowbranch Dr, LLC.
Approved Acceptance of parcel of land adjacent to Lonas Parkway from Rebkee
Partners Lonas, LLC.
Approved Change Order Number Three for the Chesdin West and River Road
Pump Station Improvements Project.
Approved Request to quitclaim a variable width temporary reduced
imperviousness best management practices easement across the property
of Bethel Baptist Church.
Approved Lease with Chesterfield Baptist Church to provide senior citizen
programs.
Approved Request for permission from Collington Properties, Incorporated for a
proposed private mulch pedestrian access path to encroach within a
proposed sixteen -foot sewer easement across proposed lots 34 and 35,
Collington, Section 12.
Approved Request for permission from Eileen E. Gannon for a proposed boat dock
to encroach in the impoundment easement for Swift Creek Reservior.
Approved Request for permission from Leon Allan Sanderson to install a private
sewer service within a private easement to serve property on River
Road.
Approved State road acceptance of roads in Wexley at Foxcreek Section 2A,
Wexley at Foxcreek Station 3A, Michaux Village Phase 1 — Winterfield
Road relocation and Centerpointe Crossing Section 1, and relocation
and abandonment of Micheux Village Phase 1 — Winterfield Road.
Approved Transfer of district improvement funds from the Dale District
Improvement Fund to the Parks and Recreation Department to purchase
and install a scoreboard at Ironbridge Park.
REPORTS
Accepted Report on Status of General Fund Balance, Reserve for Future Capital
Projects, District Improvement Funds and Lease Purchases.
Accepted Report on Roads Accepted into the State Secondary System.
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CITIZEN COMMENT PERIOD
Mr. Rodney Martin expressed concerns relative to a FOIA request regarding the bidding
process for renovations at Providence Middle School.
6:30 P.M. SESSION
The Honorable Christopher Winslow, Clover Hill District Supervisor, gave the invocation.
Mr. Lawrence Haake, Registrar, led the Pledge of Allegiance to the Flag of the United States of
America.
RESOLUTIONS AND SPECIAL RECOGNITIONS
Adopted Resolution recognizing the 2016 Monacan High School Boys Basketball
Team for its outstanding representation of Chesterfield County.
Adopted Resolution recognizing the 2016 Monacan High School Girls Basketball
Team for its outstanding representation of Chesterfield County.
Adopted Resolution recognizing the 2016 Cosby High School Girls Basketball
Team for its outstanding representation of Chesterfield County.
Adopted Resolution recognizing the Virginia State University 2016 Men's
Basketball Team for its outstanding representation of Chesterfield
County.
PUBLIC HEARINGS
Adopted Ordinance dividing Bird Voting Precinct in Dale Magisterial District
into two precincts and Beach Voting Precinct in Matoaca Magisterial
District into two precincts.
Adopted Resolution granting final authorization of the issuance of Virginia
Resources Authority Special Revenue Bonds not to exceed $24,000,000.
The meeting adjourned at 7:18 p.m. until April 20, 2016, at noon for a joint meeting with the
School Board and Capital Construction Goals and Accountability Committee at the School
Administration building.
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