2016-04-27 PacketCHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
E
AGENDA
Meeting Date: April 27, 2016 Item Number: 2.A.
Subiect:
County Administrator's Comments
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
The County Administrator will update the Board on the progress of various
projects as requested by the Board of Supervisors.
Preparer: Louis G. Lassiter
Attachments: 0 Yes
Title: Assistant Countv Administrator
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t'�RC_1N�A
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 27, 2016 Item Number: 5.A.
Subiect:
Resolution Recognizing Robert and Marnie Brown as Chesterfield County's 2016
Treasured Volunteers
County Administrator's Comments:
County Administra
Adoption of the attached resolution.
Summary of Information:
Robert and Marnie Brown were selected as the 2016 Treasured Volunteer
recipients.
The Treasured Volunteer Award was established in 2004 in honor of the late
Lucille Moseley, former county Museum Director and Historical Society
volunteer. The award recognizes individuals who contribute significant
volunteer hours and service to the county. The honorees are selected from
nominations made for National Volunteer Week.
Preparer: Mary Martin Selby
Attachments: 0 Yes
Title: Director of HR Services
F-1 No
#06-0004
RECOGNIZING ROBERT AND MARNIE BROWN
AS CHESTERFIELD COUNTY'S 2016 TREASURED VOLUNTEERS
WHEREAS, Robert and Marnie Brown are recognized as volunteers and valued
contributors to Chesterfield County's Planning Department; and
WHEREAS, Mr. and Mrs. Brown have served on various Planning Department
committees and regularly assist with sign postings for citizen notifications
of cases pending before the Board of Supervisors, the Board of Zoning Appeals
and the Planning Commission; and
WHEREAS, Mr. and Mrs. Brown bring a high level of technical expertise to
their volunteer roles, often explaining the upcoming process to property
owners who ask questions regarding cases in their neighborhoods; and
WHEREAS, Mr. and Mrs. Brown have contributed to positive change in many
ways, such as participating in the creation of The Chesterfield Residential
Community Quality Standards Guidelines; and
WHEREAS, Mr. and Mrs. Brown exemplify dedication and diligence by
handling their volunteer activities in a way that allows Planning staff to
focus on other responsibilities, thus adding to the success of the
department; and
WHEREAS, Mr. and Mrs. Brown are described as irreplaceable resources to
the Planning Department.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 27th day of April 2016, publicly recognizes Robert and
Marnie Brown, as Chesterfield County's 2016 Treasured Volunteers.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Mr. and Mrs. Brown and that this resolution be permanently recorded among
the papers of this Board of Supervisors of Chesterfield County, Virginia.
.00
CHESTERFIELD COUNTY
` BOARD OF SUPERVISORS Page 1 of 1
kR AGENDA
Meeting Date: April 27, 2016 Item Number: 5.8.
Subject:
Resolution Recognizing May 2016 as "Older Americans Month" in Chesterfield
County
County Administrator:
Adoption of the attached resolution.
Summary of Information:
Older Americans Month is observed in Chesterfield County, the Commonwealth
of Virginia and the nation in May to show our appreciation for the older
adults in our community. The Older Americans Month theme for this year -
Blaze A Trail - recognizes that older adults are a growing and
increasingly vital part of our community.
In celebration of Older Americans Month, the Board is asked to recognize
the students from local elementary schools who are the winners of the
Older American's Month Student Essay Contest, sponsored by the Office of
the Senior Advocate.
Preparer: Debbie Leidheiser Title: Chesterfield County Senior Advocate
Attachments: Yes F-1No
4 oGGiGoG
RECOGNIZING MAY 2016 AS "OLDER AMERICANS MONTH"
IN CHESTERFIELD COUNTY
WHEREAS, Chesterfield County includes a thriving community of older
Americans who deserve recognition for their contributions to our nation; and
WHEREAS, Chesterfield County and the Office of the Senior Advocate
recognizes that older adults are trailblazers, advocating for themselves, their
peers, and their communities, and paving the way for future generations; and
WHEREAS, Chesterfield County is committed to raising awareness about issues
facing older Americans and helping all individuals to thrive in communities of
their choice for as long as possible; and
WHEREAS, we appreciate the value of inclusion and support in helping older
adults successfully contribute to and benefit from their communities; and
WHEREAS, our community can provide opportunities to enrich the lives of
individuals of all ages by promoting and engaging in activity, wellness and
social involvement, emphasizing home- and community-based services that support
independent living, ensuring community members can benefit from the contribution
and experience of older adults; and
WHEREAS, many organizations and Chesterfield County departments provide
services and programs to help older residents in Chesterfield County lead active,
fulfilling and independent lives and to remain in their homes.
WHEREAS, Chesterfield TRIAD declares May 4, as Senior Day in Chesterfield
County; and
WHEREAS, the Senior Advocate's office sponsored an essay contest for fourth
and fifth grade Chesterfield County students to acknowledge positive older adult
role models, celebrate intergenerational relationships and demonstrate good
writing skills, and Lia Green of Winterpock Elementary School is being recognized
as the grand prize winner of the contest in which she acknowledged her great -
grandma; and
WHEREAS, the following students are being recognized as the school winners
in the contest: Rubaiyet Hossain, Bellwood Elementary; Gabriel Mayor -Mora, Bettie
Weaver Elementary; Tavi Berger, Bon Air Elementary; Shauntel Samuels, C. C. Wells
Elementary; Victoria Baird, Clover Hill Elementary; Morgan Garrett, Crestwood
Elementary; Ella Searce, Gordon Elementary; Olivia Woodson, Jacobs Road
Elementary; Travis Daniel Booth, J. G. Hening Elementary School; Anaiya Winfield,
Matoaca Elementary; Christian Washington, Robious Elementary; Victoria Garza,
Winterpock Elementary; and
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, recognizes May 2016 as "Older Americans Month" in Chesterfield
County and urges every resident to take time this month to acknowledge older
adults and the people who serve them as powerful and vital individuals who
greatly contribute to our community.
C 0 6° 7
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 27, 2016 Item Number: 5.C.
Subject:
Resolution Recognizing Mr. Stanley B. Newcomb, Engineering Supervisor for
the Transportation Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Adoption of the attached resolution.
Summary of Information:
Mr. Stanley B. Newcomb will retire on May 1, 2016 after 26 years of
dedicated service to Chesterfield County.
Preparer: Jesse W. Smith Title: Director, Transportation
Attachments: 0 Yes 7 No 4G0
RECOGNIZING MR. STANLEY B. NEWCOMB UPON HIS RETIREMENT
WHEREAS, Mr. Stanley B. Newcomb, as a young boy, was introduced to
many aspects of transportation by his father, Bill Newcomb, who was a
resident engineer with the Virginia Department of Transportation (VDOT);
and
WHEREAS, as a high school student, Mr. Newcomb was hired by VDOT
during the summer months to assist the Fredericksburg District Materials
Section; and
WHEREAS, in 1976, Mr. Newcomb began his full-time career with the
VDOT Richmond District as an Inspector Trainee, and was quickly promoted
to an Inspector and assigned to major construction projects, including the
Interstate 95 -Bells Road and Chippenham Parkway widening projects; and
WHEREAS, in 1989, Mr. Newcomb was sought after and strongly recruited
by Chesterfield County's Director of Transportation, and was then hired in
September of that year as a Civil Engineer; and
WHEREAS, one of Mr. Newcomb's initial assignments with the
Transportation Department was the review of new residential development
proposals to ensure transportation impacts were mitigated by requiring
infrastructure improvements; and
WHEREAS, Mr. Newcomb's dedication, hard work and commitment to the
county earned him promotions over the years to Senior Civil Engineer,
Principal Engineer and his current position with the department as an
Engineering Supervisor; and
WHEREAS, Mr. Newcomb was personally involved in the delivery of
hundreds of construction projects that total a quarter of a billion
dollars, which have greatly benefitted the citizens of Chesterfield
County; and
WHEREAS, Mr. Newcomb played a key role in the construction of new
roadways supporting economic development in the county, including the
Airport Industrial Park, Ashton Creek Industrial Park, Ruffin Mill
Industrial Park, River's Bend Industrial Park, and Meadowville Technology
Park; and
WHEREAS, Mr. Newcomb has improved the safety of many secondary roads
in the county such as Bailey Bridge Road, Qualla Road, Newbys Bridge Road,
Spring Run Road and River Road; and
WHEREAS, Mr. Newcomb has helped many residents in the county "get out
of the dust" by paving dirt roads, including Lindburg Drive, Celestial
Lane, Walkes Quarter Road, Coalboro Road, Marobrith Road and Wild Turkey
Run; and
WHEREAS, Mr. Newcomb quickly restored access to a voting precinct on
Woodmont Road following Hurricane Gaston, and provided a permanent and
much needed emergency access to the Millside community; and
WHEREAS, Mr. Newcomb ensured that traffic flowed smoothly as he
managed various phases of widening projects on Robious Road, Route 360,
Courthouse Road and Genito Road; and
WHEREAS, Mr. Newcomb improved pedestrian accessibility with the
construction of sidewalks along Spirea Road, Route 60 in the Village of
Midlothian and Route 10 at the county complex; and
WHEREAS, Mr. Newcomb managed a very complex project to widen Route 10
from Interstate 95 to Ware Bottom Spring Road, valued at approximately $30
million and funded with county bond funds and federal stimulus dollars;
and
WHEREAS, Mr. Newcomb has received numerous commendations and
expressions of appreciation from customers as a result of his sincere and
competent interactions; and
WHEREAS, Mr. Newcomb has always provided wise counsel to his co-
workers who have relied on his vast expertise and experience to assist
them with many of their own assignments; and
WHEREAS, Mr. Newcomb's successful career is due to his commitment to
process improvements and his tireless efforts to invest the time needed to
deliver projects of high quality, which were on time and within budget;
and
WHEREAS, as a result of his long history of achievements as a
transportation civil engineer, Mr. Newcomb has been labeled by many as
"Stan the Road Man"; and
WHEREAS, Mr. Newcomb will be profoundly missed by many, and most
especially the Transportation Department staff, for his many years of
outstanding professional service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 27th day of April 2016, publicly recognizes the
outstanding contributions of Mr. Stanley B. Newcomb, expresses
appreciation on behalf of all residents for his dedicated and faithful
service for 26 years to the county, congratulates him upon his retirement,
and wishes him the best for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Mr. Newcomb and that this resolution be permanently recorded
among the papers of this Board of Supervisors of Chesterfield County,
Virginia.
C4.r 1: 61.3i.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 27, 2016 Item Number: 6.A.
Subiect:
Work Session - Richmond Regional Metropolitan Transportation Plan
(plan204O)
County Administrator's Comments:
County Administrator:
Summary of Information:
The Federal Highway Administration requires Transportation Planning
Organizations (TPOs) to compile a 20 -year plan of anticipated
transportation improvements for their region: Metropolitan Transportation
Plan (MTP). The MTP is not a funding document; it is a vision plan.
Projects of regional significance and those utilizing federal funds must
be included in the MTP. The MTP is required to be updated every four to
five years. Work on the update is currently underway by the Transportation
Planning Organization staff and the MTP Advisory Committee.
Public involvement is an important component of the MTP update. An on-
line survey for the MTP, referred to as plan204O, is available at
www.richmondregional.org.
Tiffany Dubinsky, with the Richmond Regional TPO staff, will provide a
presentation to the Board about the MTP and has offered to provide a
similar presentation at community meetings, if requested.
Preparer: Jesse W. Smith
Attachments: 0 Yes
Title: Director of Transportation
FINo"..
(','hestei,
,fteld Co(unty Board
AprH 27, 201(1
101 T -T1,01", =,/
Introduction to the RRTPO
What is the Metropolitan Transportation Plan
(MTP)?
fl Candidate Projects and Funding
Projects in Chesterfield County
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
G
N AX AGENDA
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Meeting Date: April 27, 2016 Item Number: 8.A.1.
Subiect:
Nomination/Reappointment to the Camp Baker Management Board
F Administrator's Comments:
County Administrator:
Board Action Reguestdd:
Nominate/reappoint members to the Camp Baker Management Board.
Summary of Information:
The Camp Baker Management Board has the responsibility of overseeing and
monitoring the operation of Camp Baker. The positions representing the Clover
Hill Magisterial District and Bermuda Magisterial District expire April 30,
2016. Two applications were received for these positions.
Mr. Vincent Burgess resides at 6000 Watch Harbour Road, Midlothian, VA 23112,
and has served as the Clover Hill District representative for the past year,
and, has previously served as Greater Richmond ARC representative for several
years. Mr. Burgess has expressed a willingness to continue for another term
of three years. Mr. Winslow concurs with the reappointment of Mr. Burgess.
Mr. Dabney Short resides at 4727 Rieves Pond Drive, Chester, VA 23831, and
has served as the Bermdua District representative for the past six years.
Mr. Short has expressed willingness to continue for another term of three
years. Ms. Jaeckle concurs with the reappointment of Mr. Short.
Preparer: Debbie Burcham Title: Executive Director CSB
Attachments: F-1 Yes No #
0,00-622
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
The Camp Baker Management Board concurs with the reappointments of Mr.
Burgess and Mr. Short. The term would be effective May 1, 2016 through April
30, 2019.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 27, 2016 Item Number: 8.13.1.a.
Subiect:
Resolution Recognizing the Dedication of Sean Miles Run in Memory of
Sergeant Sean H. Miles
County Administrator's Comments:
County Administrator:
Mr. Winslow and Mr. Elswick requested that the attached resolution be
adopted.
Summary of Information:
The attached resolution is to honor the service of the late Sergeant Sean
Miles, United States Marine Corps, who gave his life in defense of his
country on January 24, 2006, in Operation Iraqi Freedom.
Preparer: Louis Lassiter Title: Assistant County Administrator
Attachments: Yes F-1No 9
RESOLUTION RECOGNIZING THE DEDICATION OF SEAN MILES RUN
IN MEMORY OF SERGEANT SEAN H. MILES, UNITED STATES MARINE CORPS
WHEREAS, Sergeant Sean H. Miles of Midlothian, Virginia was born on
October 18, 1977; and
WHEREAS, Sergeant Miles attended Clover Hill High School, building a
reputation as a fierce competitor on the football field, and graduating in
1996; and
WHEREAS, Sergeant Miles enlisted in the United States Marine Corps
upon his graduation from high school; and
WHEREAS, after volunteering for combat duty, Sergeant Miles deployed
to Iraq, with the 2nd Battalion, 2nd Marine Regiment of the 2nd Marine
Division and participated in more than 200 combat missions during his time
in Iraq; and
WHEREAS, on January 24, 2006, while on dismounted patrol near Al-
Karmah, Iraq, Sergeant Miles died from wounds sustained while engaging the
enemy, deliberately positioning himself to protect Marines in his squad;
and
WHEREAS, for his heroic action, Sergeant Miles was awarded the Bronze
Star with Combat Distinguishing Device; and
WHEREAS, Sergeant Miles gave his life in defense of a grateful
nation; and
WHEREAS, the Chesterfield County Board of Supervisors wishes to
memorialize the life and the sacrifices of Sergeant Sean H. Miles.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors publicly recognizes the ultimate sacrifice made by Sergeant
Sean H. Miles, and hereby dedicates "Sean Miles Run" in honor of his
selfless service.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 27, 2016 Item Number: 8.13.1.b.
Subiec :
Resolution Recognizing May 6-12, as "National Nurses Week" in Chesterfield
County
County Administrator's Comments:
County Administrator:
Mr. Elswick has requested that the Board adopt a resolution recognizing and
honoring local nurses during National Nurses Week, May 6-12.
Summary of Information:
The United States Congress has designated May 6-12 as National Nurses Week.
In recognition of the vital role that professional nurses play in providing
essential healthcare services to Chesterfield County, the attached resolution
honors local nurses during National Nurses Week.
Preparer: Sarah Q. Snead Title: Deputy County Administrator
Attachments: 0 Yes
No 9
�J'C 1
RECOGNIZING MAY 6-12 AS "NATIONAL NURSES WEEK"
IN CHESTERFIELD COUNTY
WHEREAS, since 1994, the United States Congress has designated
that National Nurses Week be celebrated each year from May 6,
National Nurses Day, to May 12, the anniversary of the birthday of
Florence Nightingale, the founder of modern nursing; and
WHEREAS, nurses are on the front lines of healthcare in
Chesterfield County, providing quality healthcare and patient
advocacy to the sick and ailing throughout our community; and
WHEREAS, nurses work tireless hours in a variety of locations
throughout Chesterfield County, including our community's
hospitals, clinics, labs, schools, emergency rooms, shelters,
assisted living facilities, skilled nursing facilities and long-
term care facilities; and
WHEREAS, professional nursing care is indispensable to the
citizens of Chesterfield County and we are indebted to nurses for
their commitment to caregiving and life-sustaining services, which
improve the overall quality of life for our residents.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Chesterfield County hereby joins the United States Congress in
celebrating National Nurses Week and recognizing and honoring
nurses for following in the footsteps of Florence Nightingale.
AND, BE IT FURTHER RESOLVED that the Board of Supervisors
hereby expresses its gratitude to our local nurses for the critical
work they perform in providing professional care and bringing
better health to the residents of our great county.
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Page 1 of I
Meeting Date: April 27, 2016 Item Number: 8.13.1.c.
Subiect:
Resolution Recognizing May 15-21, 2016, as "Emergency Medical Services Week"
in Chesterfield County
County Administrator's Comments:
County Administrator:
'�r U1 U1
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
The attached resolution recognizes the contributions of Chesterfield County
Career and Volunteer EMS responders during "National Emergency Medical
Services Week."
Preparer: Edward L. Senter, Jr. Title
Attachments: 0 Yes F-1 No
Fire Chief
RECOGNIZING MAY 15-21, 2016, AS
"EMERGENCY MEDICAL SERVICES WEEK"
WHEREAS, providing emergency medical services is a vital public
function; and
WHEREAS, the members of emergency medical services are ready to provide
high quality lifesaving care to those in need twenty-four hours a day, seven
days a week; and
WHEREAS, immediate access to high quality emergency care dramatically
improves the survival and recovery rate of those who experience sudden
illness or injury; and
WHEREAS, injury prevention and the appropriate use of the EMS system
will help reduce national health care costs; and
WHEREAS, the emergency medical service is comprised of emergency
physicians, emergency nurses, emergency medical technicians, paramedics,
firefighters, communications officers, educators, administrators and others;
and
WHEREAS, working together, Chesterfield County's emergency crews
responded to more than 29,000 medical emergencies in 2015, representing
countless hours of dedicated service to the community; and
WHEREAS, the members of emergency medical services, whether career or
volunteer, engage in many hours of specialized training and continuing
education to enhance their lifesaving skills; and
WHEREAS, the residents and guests of Chesterfield County benefit daily
from the knowledge, skills, and dedication of these highly trained
individuals; and
WHEREAS, it is appropriate to recognize the value and the
accomplishments of the emergency medical services providers from Chesterfield
Fire and EMS, Defense Supply Center Richmond, Chesterfield County's Emergency
Communications Center, and the volunteer rescue squads of Bensley -Bermuda,
Ettrick-Matoaca, Forest View, and Manchester.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the week of May 15-21, 2016, as "Emergency Medical
Services Week" in Chesterfield County.
F e 1' 6t= 3 . �
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 27, 2016 Item Number: 8.13.1.d.1.
Subiect:
Resolution Recognizing Ms. Phyllis D. Smith, Department
Services, Buildings and Grounds Division, Upon Her Retirement
County Administrator's Comments:
County Administrator: PPA,
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
of General
Ms. Smith will retire from the Department of General Services, Buildings
and Grounds Division on May 1, 2016, after providing 22 years of service
to the citizens of Chesterfield County.
Preparer: Robert C. Key
Attachments: 0 Yes F-1No
Title: Director of General Services
# OCdG03O
RECOGNIZING MS. PHYLLIS D. SMITH UPON HER RETIREMENT
WHEREAS, Ms. Phyllis D. Smith was hired by Chesterfield County, on
April 25, 1994, in the Department of General Services' Buildings and
Grounds Division as a custodian; and
WHEREAS, Ms. Smith was a team player, role model and an example for
others, as well as an asset to the Department of General Services and to
Chesterfield County; and
WHEREAS, Ms. Smith's commitment
professional behavior contributed to
and Grounds Division; and
to a high standard of personal and
the strategic goals of the Buildings
WHEREAS, Ms. Smith was committed to her work and produced high
quality service while maintaining a "can -do" attitude; and
WHEREAS, Ms. Smith applied her skills, knowledge and experience to
perform tasks effectively and improve customer satisfaction; and
WHEREAS, Ms. Smith was able to analyze situations to determine the
best course of action for the good of the organization; and
WHEREAS, Ms. Smith continuously looked for ways to improve job tasks
and initiated changes to improve efficiency; and
WHEREAS, Ms. Smith contributed to a safe and healthy working
environment and practiced environmentally friendly housekeeping
procedures; and
WHEREAS, Ms. Smith loved working with people and maintained effective
working relationships with co-workers; and
WHEREAS, Ms. Smith's polite and friendly manner was a positive
influence on others; and
WHEREAS, Ms. Smith responded to concerns and emergencies in a timely
manner to ensure areas were safe for customers; and
WHEREAS, Ms. Smith received many compliments from internal customers
for outstanding job performances, which reflected a positive image of the
department.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the outstanding contributions of Ms. Phyllis D.
Smith, expresses the appreciation of all residents for her service to
Chesterfield County, and extends appreciation for her dedicated service to
the county and congratulations upon her retirement, as well as best wishes
for a long and happy retirement.
'GO
. CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
R� AGENDA
Meeting Date: April 27, 2016 Item Number: 8.13.1.d.2.
Subject:
Resolution Recognizing Mr. Bennie A. Jefferson, Utilities Department, Upon
His Retirement
County Administrator's Comments:
County Administrator:
ff VVr/ ru I U I
Board Action Requested:
Staff requests the Board adopt the attached resolution.
Summary of Information:
The attached resolution recognizes Mr. Bennie Jefferson for 33 years of
service to the Chesterfield County Utilities Department.
Preparer: George B. Haves
Attachments: 0 Yes F-1No
Title: Director, Utilities Department
RECOGNIZING MR. BENNIE A. JEFFERSON UPON HIS RETIREMENT
WHEREAS, Mr. Bennie Jefferson will retire from the Chesterfield County
Utilities Department on May 1, 2016; and
WHEREAS, Mr. Jefferson began his public service with Chesterfield County
on April 11, 1983, when he was hired by the Chesterfield Utilities Department
as a Laborer I; and
WHEREAS, Mr. Jefferson was promoted several times within his division
and has served faithfully as a Senior Utility Worker from 1992 until his
retirement; and
WHEREAS, Mr. Jefferson assisted in hundreds of repairs to water
distribution lines and associated appurtenances; and
WHEREAS, Mr. Jefferson focused on providing world-class customer
service by consistently meeting or exceeding customer expectations; and
WHEREAS, Mr. Jefferson continuously utilized his knowledge and
experience with mainline repair techniques to provide water service that was
safe, reliable and environmentally sound; and
WHEREAS, Mr. Jefferson willingly and faithfully worked after hours and
during emergencies to restore water service to customers regardless of
weather conditions or the time of day; and
WHEREAS, Mr. Jefferson was highly respected and liked by his peers and
coworkers; and
WHEREAS, throughout his career with Chesterfield County, Mr. Jefferson
displayed dependability, aptitude, good character and values.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mr. Bennie A. Jefferson and extends appreciation, on
behalf of its members and the citizens of Chesterfield County, for more than
33 years of exceptional service to the county.
C;1 3 Ewa
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of I
RCS AGENDA
Meeting Date: April 27, 2016 Item Number: 8.13.1.e.
Subiect:
Recognizing May 1-7, 2016, as "Drinking Water Week" in Chesterfield County
County Administrator's Comments:
County Administrator:
Adoption of the attached resolution.
Summary of Information:
For more than 35 years, the American Water Works Association and its
affiliate members have celebrated Drinking Water Week. Established -in 1881,
the American Water Works Association is an international, non-profit,
scientific and educational association dedicated to the improvement of
drinking water quality and supply. Chesterfield County is an affiliate member
of the Association.
The purpose of Drinking Water Week is to enhance public awareness of the
vital role water plays in our daily lives. During the first week in May,
utility departments, their communities, and other groups across the country,
come together to help celebrate our most precious natural resource - water.
This year, Drinking Water Week will be celebrated May 1-7, 2016. Drinking
Water Week is an opportunity to draw special attention to drinking water
quality, conservation, and the importance of water infrastructure. The
attached resolution proclaims May 1-7, 2016, as "Drinking Water Week" in
Chesterfield County to emphasize the vital role drinking water plays in our
daily lives.
Approval is recommended.
Preparer: George B. Haves, P.E.
Attachments: 0 Yes FI No
Title: Utilities Department, Director
RECOGNIZING MAY 1-7, 2016, AS "DRINKING WATER WEEK" IN
CHESTERFIELD COUNTY
WHEREAS, Chesterfield County is joining with the American
Water Works Association to recognize Drinking Water Week to promote
the vital role water plays in our daily lives; and
WHEREAS, the health, safety, and well-being of all county
residents is of utmost importance to the prosperity and livelihood
of our families and community; and
WHEREAS, water is a basic and essential requirement for life,
and our health and quality of life is dependent upon an abundant
supply of high quality drinking water; and
WHEREAS, Chesterfield County enjoys the benefit of the highest
quality drinking water at low cost; and
WHEREAS, tap water delivers public health protection, fire
protection, support for our economy and the quality of life we
enj oy; and
WHEREAS, any measure of a successful society - low mortality
rates, economic growth and diversity, productivity, and public
safety are tied to access to safe water; and
WHEREAS, we are all stewards of the water infrastructure upon
which future generations depend; and
WHEREAS, each citizen is called upon to protect source waters
from pollution, to practice water conservation, and to become
informed about, and involved in, decisions that affect the quality
and quantity of drinking water; and
WHEREAS, Chesterfield County Utilities will sponsor a variety
of public communications focused on the high quality, value, and
the varied uses of the county's tap water; and
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors recognizes May 1-7, 2016, as "Drinking Water
Week" in Chesterfield County to emphasize the vital role drinking
water plays in our community each day.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: April 27, 2016 Item Number: 8.13.2.
Subiect:
Award of Contract to CompassMD, PLC, for Comprehensive Medical Physicals for
Career and Volunteer Firefighters
County Administrator's Comments:
County Administrator:
Authorize the County Administrator to enter into a contract for professional
services with CompassMD, PLC, to perform annual comprehensive medical
physicals for career and volunteer firefighters.
Summary of Information:
Firefighting remains one of the most hazardous duties in the United States.
On average, 100 firefighters die in the line of duty each year; over 50
percent of these deaths involve volunteer firefighters. The majority of
firefighter line of duty deaths are the result of cardiovascular events
including heart attack and stroke. Studies conducted over the past ten years
have also found that firefighters are at increased risk for contracting
cancers of the lung, esophagus, intestine, kidney, oral cavity, bladder and
prostate. The Commonwealth of Virginia mandates certain benefits for
firefighters who die or are injured in the line of duty or develop medical
conditions that are presumed to be occupational diseases suffered in the line
of duty (Code of Virginia §9.1-4 and §65.2-4)
Preparer: Edward L. Senter, Jr.
Preparer: Allan M. Carmody
Attachments: F-1 Yes
No
Title: Fire Chief
Title: Director, Budget and Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
A critical element in preventing firefighter deaths and providing early
detection of occupational diseases is a comprehensive annual medical physical
program, administered under the direction of an occupational health
physician. In accordance with Occupational Health and Safety Administration
(OSHA) standards (29 CFR 1910.120 & 29 CFR 1910.134), an annual medical
evaluation must be performed on firefighters serving on hazardous materials
response teams and all firefighters must be cleared medically to wear a
respirator and safely operate in environments that are immediately dangerous
to life and health (IDLH). Moreover, comprehensive medical physicals are
recommended through various "best practices" in the fire service including
the National Fire Protection Association (NFPA) Standard 1582 and the joint
wellness -fitness initiative (WFI) of the International Association of Fire
Chiefs and International Association of Firefighters.
Chesterfield Fire & EMS (CFEMS) has provided comprehensive medical physicals
for career firefighters since 1992; volunteer firefighters were added to the
program in 2012. Since 2007, CFEMS has used CompassMD as the primary vendor
for annual medical physicals. CompassMD is located on the Bon Secours St.
Frances Hospital campus, where firefighters have direct access to all
facilities for particular diagnostic tests that may be required in
conjunction with their annual medical physical based on their age, years of
service and/or presence of various risk factors. Completion of an annual
medical physical is mandatory for all career and volunteer firefighters, and
members are required to schedule appointments when they are off-duty.
Because of CompassMD's co -location with other testing and diagnostic
facilities and experience in providing streamlined occupational medical
services for other public safety agencies (i.e., Virginia State Police,
Virginia Capitol Police, Virginia State Parks Police and Goochland Fire &
EMS), most firefighters can complete their annual physicals and associated
testing in 60 to 90 minutes, keeping overtime costs for this mandatory
program low.
The Board is requested to authorize the County Administrator to enter into a
new 2 -year service contract with CompassMD, to begin May 1, 2016, pursuant to
pricing that was recently negotiated by the Purchasing Department through a
competitive procurement process. Overall, the negotiated new pricing is
significantly lower than the pricing in the previous contract approved in
July 2009. Chesterfield Fire & EMS budgets approximately $300,000 annually
for firefighter medical physicals, and there is sufficient funding in the
Fire & EMS operating budget for the cost of this contract.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meeting Date: April 27, 2016 Item Number: 8-13.3.
Subiect:
State Roads Acceptances
County Administrator's Comments:
County Administrator:
NVV V /TT U V
Board Action Requested:
Adoption of a resolution for the referenced state roads acceptances.
Summary of Information:
Clover Hill District: Windy Creek Section F
Matoaca District: Magnolia Green Section El
Magnolia Green Section E2
Preparer: Scott B. Smedley
Attachments: 0 Yes F-1 No
Title: Director, Environmental Engineering
OM
TO: Board of Supervisors
FROM: Department of En%4ro,nmental Engineering
SUBJECT State Road Acceptance - Windy Creek Section F
DISTRICT Clever Hill
MEETING DATE: April 2 7, 2016
ROADS FOR CONSIDERA-11ON: Windy Creek [Dr
'Windy Creek Ter
Vicinity Map: Windy Creek Section F
Produced � ChnbMf d County GIS
0(l, 01101,�-19
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance- Magnolia Green Section El
DISTRICT Mato,aca
MEETING DATE: April 27, 2016
ROADS FOR CONSIDERATION: CracKerberry'Dr
White Daisy Lp
Vicinity Map: Magnolia Green Section El
Produced � Chmiorneid County GVS
'TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Magnolia Green Section E2
DI STRICT Matoaca
MEETING DATE: April 27, 2016
ROADS FOR CONSIDERATION: CracKerberry Dr
Shasta Dais yT1
White Daisy Ct
White Daisy Lp
Vicinity Map: Magnolia Green Section E2
PTOdUced � ChmbTrWO COURty �S
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 27, 2016 Item Number: 8.13.4.
Subject:
Street Name Change
County Administrator's Comments:
County Administrator: ///ipfiv, I/ �
Board Action Requested:
The Board of Supervisors is requested to approve the renaming of Virginia
Avenue to Simmons Trail Lane in the Matoaca District.
Summary of Information:
Virginia Avenue is an unimproved county right-of-way which intersects with
River Road from the north between 5916 and 6000 River Road. As a condition
of zoning, the owners of the parcel at 21210 Virginia Avenue were required to
obtain a non -Virginia Avenue address prior to obtaining a building permit.
The change from Virginia Avenue to Simmons Trail Lane facilitates this
requirement which was driven by the existence of another named Virginia
Avenue located approximately one half mile to the southeast off of Lee
Street. The owners have requested changing the name to Simmons Trail Lane.
There are no other residents affected by this change.
Preparer: Scott B. Smedley
Attachments: 0 Yes FINo
Title: Director, Environmental Engineering
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT Road Name Change: Virginia Avenue to Simmons Trail Lane
DISTRICT Matoaca
Vicinity Map: Virginia Avenue
Pr � Chostprr*d County GaS
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April --27,2016 Item Number: 8.B.5.
Subject:
Initiate an Application for Conditional Use Planned Development to Permit
Two Signs in Conjunction with a Maintenance Use, Located Within the Right -
of -Way of Woodridge Road
County Administrator's Comments:
County Administrator:
Board Action Requeste .
Initiate an application for a
permit 2 signs within the median
Swift Creek Reservoir generally
appoint Kirkland Turner, Director
waive disclosure requirements.
Summary of Information:
Conditional Use Planned Development to
of Woolridge Road causeway crossing the
located as shown on the attachment;
of Planning, as the Board's agent; and
Mr. Elswick is requesting that the Board initiate an application
conditional use planned development to permit two signs within the
of -way of Woolridge Road identifying the landscape maintenan
Brandermill Country Club. The ordinance would permit only one
located outside of the public right-of-way, advertising an onsit
The signs would each be limited to a maximum of 3 square feet. Such
would be co -located with the Virginia Department of Transportation
a Highway" signs within the road median. A representation o
information on the proposed sign is attached and the message wi
limited to the information shown.
Preparer: Kirkland A. Turner Title: Director of Planning
Attachments: 0 Yes
for a
right-
ce by
sign,
e use.
signs
"Adopt
f the
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Landscaping Maintained
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 27, 2016 Item Number: 8.13.6.
Subiect:
Approval of Construction Change Order to Gulf Seaboard Contractors for the
Replacement of Unsuitable Soils for the Smith -Wagner Building Addition and
Renovation Project
County Administrator's Comments:
County Administrator:
Board Action Reguestet':
Authorize the Purchasing Director to execute a change order to Gulf Seaboard
Contractors for the replacement of unsuitable soils for the Smith -Wagner
Building Addition and Renovation for the Smith -Wagner Building project in the
amount of $134,490.79.
Summary of Information:
During the process of excavating the soil and preparing the building pad for
the proposed Smith -Wagner Building addition, it was discovered that the
existing soils are wet and weak, rendering them structurally unsuitable for
the new building addition. These unsuitable soils had to be removed and
replaced with an approved structural fill. Because the depth and quantity of
unsuitable soil was highly variable across the site, the County's
geotechnical consultant observed and evaluated the operation, ensuring costs
were controlled and the amount of material replaced was accurately tracked.
The county's change order policy requires Board approval for any single
change order greater than $50,000. The project budget has sufficient
contingency to cover these costs.
Preparer: Robert C. Key Title: Director of General Services
Preparer: Allan M. Carmody Title: Director of Budget and Management
Attachments: Yes No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
V AGENDA
Meeting Date: April 27, 2016 Item Number: 8.6.7.
Subiect:
Approval to Apply, Accept, Appropriate and Execute Agreement for Grant Funds
Received from the Department of the Interior, National Park Services (NPS)
for Planning Services to Develop the James River Conservation Area
Board Action Requested:
The Board of Supervisors is requested to apply, accept, appropriate and
execute agreement for grant funds, in the amount of $25,000, received from
the Department of the Interior, National Park Services (NPS) for Planning
Services to develop the James River Conservation Area.
County Administrator's Comments:
County Administrator:
Summary of Information:
This grant will provide 50 percent of the funding to develop a master plan
and preliminary construction documents at James River Conservation Area for
the shared use trail, picnicking area and non -powered boating and fishing
access to the James River and Falling Creek. The county will fund $20,000
from the appropriated Lower James River Linear Park CIP Account and provide
$5,000 of in-kind project management contribution. This project is part of
national and state efforts to increase public access to the Chesapeake Bay
and its tributaries, particularly the Captain John Smith Chesapeake National
Historic Trail.
Staff requests these funds be accepted from NPS, appropriated for such
purpose and the agreement executed by the County Administrator.
Preparer: Phillip Innis Title: Interim Director Parks and Recreation
Preparer: Allan Carmody Title: Director, Budget and Managemenf
YesNo
#'
Attachments:
CHESTERFIELD COUNTY
-Y� BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 27, 2016 Item Number: 8.13.8.
Subiect:
Transfer a Total of $4,000 in District Improvement Funds ($3,000 from Matoaca
and $1,000 from Clover Hill) to the Department of Parks and Recreation to
Purchase and Install an Electronic Entrance Sign at Tomahawk Creek Middle
School
County Administrator's Comments:
County Administrator:/I(xP�4,!Tf �
ffv - 7f/'Vf-/
Board Action Requested:
The Board is requested to transfer a total of $4,000 in District Improvement
Funds ($3,000 from Matoaca and $1,000 from Clover Hill) to the Department of
Parks and Recreation to purchase and install an electronic entrance sign at
Tomahawk Creek Middle School.
Summary of Information:
Chairman Elswick and Supervisor Winslow have requested the Board to transfer
a total of $4,000 ($3,000 from Matoaca and $1,000 from Clover Hill) to the
Department of Parks and Recreation. The funds will be used toward the
purchase and installation of an electronic message board sign for Tomahawk
Creek Middle School entrance. PTA donations and school fund will provide the
remaining funds needed for the project. The Board can transfer money to the
Parks and Recreation Department to make public capital improvements on County
property.
For information regarding
accounts, please referenc
Preparer: Allan M. Carmody
Attachments: 0 Yes
available balances in the District Improvement Fund
e the District Improvement Fund Report.
Title: Director, Budget & Management
FINo,.,
M 1:619:1 Z042 P1111X416111 no
�DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can consider request for funding with
District Improvement Funds. Completing and signing this form does not mean that you will receive funding
o[that the County can legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District Improvement Funds, to private persons or
organizations and these restrictions may preclude the County's Board of Supervisors from even considering
your request.
1.What is the name of the appDcent¢r
| ^p---'' | Tomahawk Creek Middle School |
organization) making this funding request?
4.Describe ~o detail the fun and The nnun' w/8/used to on electronic
the money, if approved, will be spent. ` |
message board sign for the school entrance.
5.|sany Chesterfield County Department involved
inthm'����ntorp��m�r�himhyou
' ^ ' Yes
are seeking funds?
Provide name of other department
Planning Commission
G~ |fthis request for funding will not fully fund
your activity or program, what other individual PTA donations and schoo/fundswill make upthe
or organization will provide the remainder of rest nfthe funds needed.
the funding? |
7'Kthe applicant isanorganization, answer the
following
Is the organization a corporation No - corporation
Is the organization non-profit? Yes - non-profit
En
IMMMU=
Fax Number
rz+rr�
behalf of an organization you must be the
president, vice-president, chairman/director or
vice-chairman.
For Internal Use
District:
Yes - tax-exempt
david ellena@ccpsnet,net - email
Name of Applicant
Principal — Title
Dr. David S. Ellena - printed name
0( 0360
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
s AGENDA
�e., tt85 bVb
Meeting Date: April 27, 2016 Item Number: 8.13.9.a.
Subiect:
Request to Quitclaim Portions of a Sixteen -Foot Water Easement Across the
Properties of BB Hunt, L.L.C. and Spectrum Properties, LLC
County Administrator's Comments:
County Administrator;
Board Action Requested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute quitclaim deeds to vacate portions of a 16' water
easement across the properties of BB Hunt, L.L.C. and Spectrum Properties,
LLC
Summary of Information:
BB Hunt, L.L.C. and Spectrum Properties, LLC have requested the vacation of
portions of a 16' water easement across their properties as shown on the
attached plat. This request has been reviewed by the Utilities Department.
New easements will be dedicated.
Approval is recommended.
District: Midlothian
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes � No #
P110h-ell
"VICINITY SKETCH
Request to Quitclaim Portions of a Sixteen -Foot
Water Easement Across the Properties of BB
Hunt, L.L.C. and S-pectrum Pro-perties, LLC
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o CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
..4y AGENDA
Meeting Date: April 27, 2016 Item Number: 8.13.9.b.
Subiect:
Request to Quitclaim a Portion of Sixteen -Foot Drainage Easement and a
Portion of a Sixteen -Foot Sewer Easement Across Lot 31, Amberleigh, Section 3
County Administrator's Comments:
County Administr.
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a portion of 16' drainage
easement and a portion of a 16' sewer easement across Lot 31, Amberleigh,
Section 3.
Summary of Information:
Larry J. Elliott and Rhonda C. Elliott have requested the vacation of a
portion of 16' drainage easement and a portion of a 16' sewer easement across
Lot 31, Amberleigh, Section 3 as shown on the attached plat. This request has
been reviewed by the Utilities Department and Environmental Engineering. The
existing drainage and sewer improvements will not be affected.
Approval is recommended.
District: Clover Hill
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes F-1 No #
RA [0110 1 k
Request to Quitclaim a Portion of Sixteen -Foot Drainage
Easement and a Portion of a Sixteen -Foot Sewer Easement
Across the Lot 31, Amberleigh, Section 3
REQU EST TO QUITCLAIM A
PO RT 10 N OF A DRAINAGE AND
PORTION OF A SEWER EASEMENT
.... ............
FA L
INOLN
1PNU
rn
Chesterfield County Department of Utilities
I hal - 415.6T S
Note: This plot was prepared without the benefit of a title report and is
subject to lnformation which may be disclosed by such. No improvements
and not all easements may be shown.
16' Sewer l / /
20' Sm BMP 0 BE Easement 1 / / / IN
EASEL f T UITCLAINE D3..4261 Pg.62 1 / / /CV
0.8.5648 Pg.460 MMON AREA
(O
JI J N74 23'20 "E 69
I --7 i
T
V,'
TAJLQ£TM ; I VARIABLE MIDTH PRIVATE
2 I INGRESS EGRESS SEP✓ER
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0.8.5648 Pg.460 I
LOT 29
I
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I
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ANO PATER EASEMENT
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4 `
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fit.,
LOT 32
I I
I I
16' DRAINAGE I f
EASEMENT I
0.85648 Pg. 452 I I
I I
AMBERLEIGH CIRCLE
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PLAT SHOWING PORTIONS OF
EASEMENTS TO BE VACATED ON
THE PROPERTY OF LARRY J. &
DATE: 4/1/2016
RHONDA C. ELLIOTT
SCALE: 1 %30'
JOB NO: 55160115.MS
CLOVER HILL DISTRICT
CHESTERFIELD COUNTY, VIRGINIA
CHK. M6
MO.,SCZ
• PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS -
15871 City View Drive Suite 200 • Midlothian, Virginia 23113 • Phone (804) 794-0571 • Fax (804) 794-2635
ri
ANO A8$O IAT!''.'& INC.
t
R6112CnNO TOMORROW
www.ba[zer.cc
� CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
R AGENDA
Meeting Date: April 27, 2016 Item Number: 8.13.10.a.
Subiect:
Request Permission to Install a Private Water Service Within a Private
Easement to Serve Property at 4700 Welby Turn
County Administrator's Comments:
County Administrator:
Grant Grant H. Caldwell and Elizabeth A. Caldwell permission to install a
private water service within a private easement, and authorize the County
Administrator to execute the water connection agreement.
Summary of Information:
Grant H. Caldwell and Elizabeth A. Caldwell have requested permission to
install a private water service within a private easement to serve property
at 4700 Welby Turn. This request has been reviewed by the Utilities
Department.
Approval is recommended.
District: Midlothian
Preparer:
John W. Harmon
Attachments: 0 Yes FINo
Title: Real Property Manager
F.
Request Permission to Install a Private
Water Service Within a Private Easeme
'to Serve Property at 4700 Welby Turn I
w
N
so
Chesterfield Ccurty Departrreit of UtRie—s
M
0 Ull (7111 C;Ill
I"
N0. Delta R= (ft) L=(ft) I (ft) I Chd=(ft) Ch 8r
Cl 86'31 '25" 50.00 75.50 47,05168.5J N1 755'23 E
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DIRECTION D1 TANC
L 141'
13.48'
S48'04 25
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9.09
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4
�pV <V �o�oyo Qo V
PRIVATE WATERLINE EASEMENT
CROSSING THE PROPERTY OF Welby LLDrive
TARRINGTON HOMEOWNERS State R1�te. 7102
ASSOCIATION IN THE MIDLOTHIAN
DISTRICT OF CHESTERFIELD
COUNTY, VIRGINIA
JULY 7, 2015 SCALE: 1 "=50' o G
�Q L� i1 Consulting Engineers Lend Survepors &Planners p
L ll E iWl jIS & ASSOCIATE
211@ S nc r Road • Richmond, YA 2230
JN 0900
19)
1
GRAPHIC SCALE
50' 0 25' 50' 100'
y d-
I
SCALE: 1" = 50'
PLAT SHOWING 10' WATERLINE
�: ;�
EASEMENT AND VARIABLE
WIDTH
PRIVATE WATERLINE EASEMENT
CROSSING THE PROPERTY OF Welby LLDrive
TARRINGTON HOMEOWNERS State R1�te. 7102
ASSOCIATION IN THE MIDLOTHIAN
DISTRICT OF CHESTERFIELD
COUNTY, VIRGINIA
JULY 7, 2015 SCALE: 1 "=50' o G
�Q L� i1 Consulting Engineers Lend Survepors &Planners p
L ll E iWl jIS & ASSOCIATE
211@ S nc r Road • Richmond, YA 2230
JN 0900
ZN�
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D.E. 646�p9. 524 `
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: April 27, 2016 Item Number: 8.13.10.b.
Subject:
Request Permission for a Privacy Fence to Encroach Within an Eight -Foot
Easement Across Lot 10, Briarcliff, Section 5
County Administrator's Comments:
County Administrator:
Grant Matthew Benjamin Lessick and Katrina Alicia Roxanne Elizabeth Sapp-
Lessick permission for a privacy fence to encroach within an 81 easement
across Lot 10, Briarcliff, Section 5; subject to the execution of a license
agreement.
Summary of Information:
Matthew Benjamin Lessick and Katrina Alicia Roxanne Elizabeth Sapp-Lessick
have requested permission for a privacy fence to encroach within an 81
easement across Lot 10, Briarcliff, Section 5. This request has been reviewed
by Utilities, Environmental Engineering, Comcast and Verizon.
Approval is recommended.
District: Clover Hill
Preparer: John W. Harmon Title: Real Property Manager
No
Attachments: 0 Yes F-1 A
VkJ
Request Permission for a privacy fence to encroach within
an Eight -Foot easement across Lot 10, Briarcliff, Section 5,
----- - ------ .... . . ......
REQUEST PERMI SSIO N FOR A
Ji"PROP""O_S"ED_ PRIVACY FENCE
LUUJ
ChesterNeld County Department of Utilities
I han — di 5.53' "t
OWNER: 57ROU0 UNE DEVELOPMENT CO NOTE. THIS PROPERTY APPEARS TO BE LOCATED
IN ZONE 'C' AS SCALED FROM FEMA
D.B. 6409 PG. 248 COMMUNITY PANEL NO. 510035 00298.
PURCHASER: LESSICK EFFECTIVE DATE: MARCH 16, 1983.
*PROPERTY ADDRESS: HOWEVER, THERE 1S A 100 YEAR FLOOD
1312 PULLBROOKE DRIVE PLAIN ON THIS PROPERTY AS ESTABLISHED
BY Tom' RECORDED SUBDMSION PLAT.
•GP/N. 748-701--i 10800000
TNOttPE to!G t�0_00
CpiNLRt��
Wool'
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5 PG. 1599
10
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��TER oC,7 oN1 ,. • - -�' � X -FENCE
{F E� ..• '' - �, . ��. LICENSE ARE60
10
*
*NO
aMFF 276.00
G �$ N N MFF )=289.93
ck
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**100* CONSERVATION AREA
TO REMAIN IN ITS NATURAL
STATE. NO STRUCTURE TO BE 1 i 7
LOCATED WITHIN THE RPR. v 'o
4
IF 0
,
L=115.89'
R=54.00'
465.78' TO THE
E/L OF PULLBROOKE
COURT, EXTENDED // (CURB/GUTTER)
PULLBROOKE
FALL AS -SHOWNDRIVE (40' RA)
ON RECORDED -
SUBDIVISION PLAT
prsy�es OP �r P
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RICHARD T. MINtR
U.. No. 14,06
4 i...
rt� .3 :�•:rrs G•
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SPIKE IN BASE OF
24" PINE ON BANK
ON LINE 0 335.9'
OLD WIRE FENCE
0.1 ' SOUTH OF LINE
'UNITED STATES ARMY CORPS
OF ENGINEERS (USACOE) JURIS-:
DICTIONAL WETLANDS NOT TO BE
DISTURBED WITHOUT WRITTEN
PERMISSION FROM THE CORPS.
�
Lu a
0
26.9'
W o
rn
9j
PIN: 748701110800000
j�J
GMatthew
S. Lessick
OLD WIRE FENCE 11
0.1 ' SOUTH Of LINE
NOTE: HOMEOWNERS ASSOC1477ON
COVENANT'S AND RESMICTIONS
D.B. 7647, PG. 436
PLAT SHOWING IMPROVEMENTS ON LOT 10, PLAN OF
"BRIARCLIFF", SECTION "FIVE", IN THE CLOVER HILL
DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA.
Able is to eartuy that on MARCH 8. 2012 i meds on oceuroto Flold S—y of the
premises shown hereon; that oil improvements and oosements known or visible ore
ah.— Mreon; that them oro no encrovohmenta by improromonto ithar from e4jalninq
premises or from subject premises upon adjoin ng promises, other then os shown hereon.
POM, ll[DVTF,YZ and ASSOCIATRS, P.C.
enders, Land St]1TOjOis, Land Pjwmera tote: 3-8-I2
85,20 COurChOuse Road scale:
Richmond, Virginia E9,Z36
(804) M-2870 J.N. 0706-02
:h Sapp-Lessick
312 Pullbrooke Dr.
26.9'
A D8. 11,088 PG. 673
9j
PIN: 748701110800000
LD WIRE FENCE
Ch
0.1' NORTH OF LINE
NOTE: UNDERGROUND
UTILITIES.
THIS PLAT HAS BEEN PREPARED
WITHOUT THE BENEFIT OF A
TITLE REPORT AND THEREFORE
DOES NOT NECESSARILY
F�
INDICATE ALL ENCUMBRANCES
ON THE PROPERTY.
OLD WIRE FENCE 11
0.1 ' SOUTH Of LINE
NOTE: HOMEOWNERS ASSOC1477ON
COVENANT'S AND RESMICTIONS
D.B. 7647, PG. 436
PLAT SHOWING IMPROVEMENTS ON LOT 10, PLAN OF
"BRIARCLIFF", SECTION "FIVE", IN THE CLOVER HILL
DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA.
Able is to eartuy that on MARCH 8. 2012 i meds on oceuroto Flold S—y of the
premises shown hereon; that oil improvements and oosements known or visible ore
ah.— Mreon; that them oro no encrovohmenta by improromonto ithar from e4jalninq
premises or from subject premises upon adjoin ng promises, other then os shown hereon.
POM, ll[DVTF,YZ and ASSOCIATRS, P.C.
enders, Land St]1TOjOis, Land Pjwmera tote: 3-8-I2
85,20 COurChOuse Road scale:
Richmond, Virginia E9,Z36
(804) M-2870 J.N. 0706-02
:h Sapp-Lessick
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: April 27, 2016 Item Number: 8.13.10.c.
Subject:
Request Permission for a Proposed Bulkhead, Plantings and Rip -rap to Encroach
in the Impoundment Easement for Swift Creek Reservoir
County Administrator:
Grant WJS Holdings LLC permission for a proposed bulkhead, plantings and rip -
rap to Encroach in the impoundment easement for Swift Creek Reservoir;
subject to the execution of a license agreement.
Summary of Information:
WJS Holdings LLC has requested permission for a proposed bulkhead, plantings
and rip -rap to encroach in the impoundment easement for Swift Creek Reservoir
adjacent to 14701 Village Square Place. The owner has received permission for
the construction of these improvements from the underlying landowner. This
request has been reviewed by Utilities and Environmental Engineering.
Approval is recommended.
District: Clover Hill
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes F-1 No
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Request permission for a Bulkhead, Plantings and
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M° CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: April 27, 2016 Item Number: 8.13.11.
Subiect:
Approval of Changes in the Secondary System of State Highways as a Result of
the Route 288 Project, 0288-020-105 C504 Remainder
County Administrator's Comments:
County Administrator:
Adopt the attached resolution requesting changes in the Secondary System of
State Highways as a result of the Route 288 Project, 0288-020-105 C504
Remainder.
Summary of Information:
The Virginia Department of Transportation has completed project 0288-020-105
C504 Remainder and provided a sketch and VDOT AM -4.3 form which defines
adjustments required in the Secondary System of State Highways. Staff and
county franchisees have reviewed these changes.
Approval is recommended.
District: Midlothian, Clover Hill
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes F-1No o c �
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Changes in the Secondary System of State Highways
as a Result of Project 0288-020-105 C504 Remainder
0
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Chesterfield County Right of Way Office
April 6, 2016
CHESTERFIELD COUNTY: At a
regular meeting of the Board of
Supervisors, held in the Public
Meeting Room at the Chesterfield
Administration Building on April
27, 2016, at 3:00 p.m.
WHEREAS, the Virginia Department of Transportation has
completed project 0288-020-105 C504 Remainder and provided a sketch
and VDOT Form AM -4.3 to the Board of Supervisors which define
adjustments required in the Secondary System of State Highways as a
result of the construction, which sketch and form are incorporated
herein by reference; and,
WHEREAS, certain segments of Matyiko Court, State Route 990,
and Lucks Lane, State Route 720, appear to no longer serve public
convenience and should be abandoned as a part of Secondary System
of State Highways; and,
WHEREAS, the old road segment of Lucks Lane, State Route 720,
is deemed by the Virginia Department of Transportation to no longer
provide a public convenience sufficient to warrant maintenance at
public expense and should be discontinued as a part of the
Secondary System of State Highways; and,
WHEREAS, certain segments of Lucks Lane, Miner's Trail Road,
and Matyiko Court are ready to be accepted into the Secondary
System of State Highways.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors hereby
requests the Virginia Department of Transportation to take the
necessary action to abandon as part of the Secondary System of
State Highways the segment of Matyiko Court, State Route 990,
identified as Segment H - L, a distance of 0.11 miles, and the
segment of Lucks Lane, State Route 720, identified as Segment G -
J, a distance of 0.61 miles as shown on the attached sketch and
Form AM -4.3 pursuant to Section 33.2-912, Code of Virginia; and,
BE IT FURTHER RESOLVED, the Board of Supervisors hereby
requests the Virginia Department of Transportation to take the
necessary action to discontinue as part of the Secondary System of
State Highways the segment of Lucks Lane, State Route 720,
identified as Segment B - E, a distance of 0.05 miles as shown on
the attached sketch and Form AM -4.3 pursuant to Section 33.2-908,
Code of Virginia; and,
BE IT FURTHER RESOLVED, the Board of Supervisors hereby
requests the Virginia Department of Transportation to take the
necessary action to add as part of the Secondary System of State
Highways the segments of Lucks Lane, identified as Segment J - R, a
distance of 0.78 miles, the segment of Miner's Trail Road,
identified as Segment C - F, a distance of 0.05 miles, and the
segment of Matyiko Court, identified as Segment L - N, a distance
of 0.47 miles as shown on the attached sketch and Form AM -4.3
pursuant to Section 33.2-705, Code of Virginia; and,
BE IT FURTHER RESOLVED, the Board of Supervisors hereby
requests the Commissioner of Highways certify, in writing, that the
segments of Matyiko Court and Lucks Lane requested to be abandoned
are no longer deemed necessary for uses of the Secondary System of
State Highways pursuant to Section 33.2-913, Code of Virginia; and,
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Permits Manager for the Virginia
Department of Transportation at 3301 Speeks Drive, Midlothian, VA
23112.
Certified by:
000,1[1121
In the County of Chesterfield County
------------------------------------------------------------------------------------------------------------.
By resolution of the governing body adopted December 25, 2020
The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for
changes in the secondary system ofstate highways.
A Copy Testee Signed (County Official):
Report of Changes in the Secondary System of State Highways
ProjecttSubdivision 0288-020-105 CS04 Remainder
Tyne Change to the Secondary System of State Highways: Abandonment
The following facilities of the Secondary System of State Highways are hereby ordered abandoned, pursuant to the
statutory authority cited:
Reason for Change: Abandonment, VDOT Project Related
Pursuant to Code of Virginia Statute: §33.2-912
Street Name and/or Route Number
Mityako Court, State Route Number 990
Old Route Number: 0
• From:.35 mi N End Rt 990 (L)
To: Int Old Rt 990 & Old Rt 720 (H), a distance of: 0.11 miles.
Street Name and/or Route Number
i Lucks Lane, State Route Number 720
Old Route Number: 720
--------------------------------------------
0 -------------------------------------------
• From:.29 mi west Int Rt 720 & 3750(J)
To: .90 mi west Int Rt 720 & 3750(G), a distance of: 0.61 miles.
VDOT Form AM -4.3 (4/200-007) Maintenance Division
Date of Resolution: December 25, 2020 Page 1 of 3
Report of Changes in the Secondary System of State Highways
Type Change to the Secondary System of State Highways: Discontinuance
The Virginia Department of Transportation is requested to discontinue the following portions of the Secondary
System of State Highways:
Reason for Change: VDOT Project
Pursuant to Code of Virginia Statute: §33.2-908
Lucks Lane, State Route Number 720
Old Route Number: 0
--------------------------------------------
• From: .07 mi S Int Rt 754 & Rt 1385 (B)
To: .12 mi S Int Rt 754 & Rt 1385 (E), a distance of: 0.05 miles.
VDOT Form A-M-4.3(4J20J2007) Maintenance Division
Date of Resolution: Page 2 of 3
Report of Changes in the Secondary System of State Highways
• •• • 1 i 1 i 1 •-
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change: VDOT Project
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
Luck's Lane, State Route Number 720
Old Route Number: 0
--------------------------------------------
• From: .29 mi W Int Rt 720 & Rt 3750 (J)
To:.03mi E Int Rt 990 & Rt 720 (R), a distance of: 0.78 miles.
Recordation Reference: N/A
Right of Way width (feet) = 0
Street Name and/or Route Number
Miner's Trail Road, State Route Number 7791
Old Route Number: 0
--------------------------------------------
• From: Int w/ Rt 754 .20 mi S Int 754 & 1385 (C)
To: Int Rt 7791 & Rt 7792 (F), a distance of: 0.05 miles.
Recordation Reference: N/A
Right of Way width (feet) = 0
Street Name and/or Route Number
Matyiko Court, State Route Number 990
Old Route Number: 0
--------------------------------------------
• From: .35 mi N End Rt 990 (L)
To: Int Rt 990 & Rt 720 (N), a distance of: 0.47 miles.
Recordation Reference: N/A
Right of Way width (feet) = 0
VDOT Form Av&4.3(4f20/2007) Maintenance Division
Date of Resolution: Page 3 of 3
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Pagel of 2
s_ y AGENDA
Meeting Date: April 27, 2016 Item Number: 8.13.12.
Subiect:
Authorization to Transfer Funds, Appropriate Funds and Award a
Construction Contract and Change Orders for the Old Bermuda Hundred Road
at Old Stage Road Intersection Improvement Project
Countv Administrator's Comments:
County Administrator:
111
The Board is requested to authorize the transfer and appropriation of
$784,000 in revenue sharing funds ($392,000 county and $392,000 additional
anticipated VDOT reimbursements);authorize the appropriation of the
transfer of $54,000 from Utilities; authorize the award of a construction
contract, up to $2,086,000, to the lowest responsive and responsible
bidder; and authorize the Director of Purchasing to execute all necessary
change orders, up to the full amount budgeted for the Old Bermuda Hundred
Road at Old Stage Road Intersection Improvement Project.
Summary of Information:
On October 24, 2012, the Board authorized staff to proceed with the Old
Bermuda Hundred Road at Old Stage Road Intersection Improvement Project.
The design of the project is complete, right-of-way has been acquired and
utilities have been relocated.
The project estimate has increased to $3,338,000, $784,000 above the
$2,500,000 in revenue sharing funds and $54,000 utility betterment funds
programmed to the project.
Preparer: Jesse W. Smith
Preparer: Allan Carmody
Attachments: 0 Yes
Title: Director of Transportation
Title: Director of Budget and Management
No�z �.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
Additional funds may be transferred from the Old Bermuda Hundred (Route 10
to Old Stage Road) Reconstruction project. Revenue sharing funds totaling
$8,000,000 have been programmed to this project. As a result of
preliminary engineering, the scope of the project will be reduced to
improvements focusing on critical areas along the corridor.
The Old Bermuda Hundred at Old Stage Intersection Improvement project is
anticipated to be advertised for construction in May. If favorable bids
are received, construction is anticipated to begin this summer and should
be completed in four months.
The Board is requested to authorize the transfer and appropriation of
$784,000 from the Old Bermuda Hundred (Route 10 to Old Stage Road)
Reconstruction project to the Old Bermuda Hundred at Old Stage Road
Intersection Improvement project, appropriate the transfer of $54,000 from
Utilities to relocate utilities, and the award of a construction contract,
up to $2,086,000, to the lowest responsive and responsible bidder. The
Board is also requested to authorize the Director of Purchasing to execute
all necessary change orders, up to the full amount budgeted for the
project.
Recommendation:
Staff recommends the Board take the following actions for the Old Bermuda
Hundred Road at Old Stage Road Intersection Improvement Project:
1. Authorize the county administrator to request the Virginia
Department of Transportation to transfer $784,000 from the Old
Bermuda Hundred (Route 10 to Old Stage Road) Reconstruction
project; and
2. Transfer an additional $392,000 in anticipated VDOT reimbursements
and $392,000 for the required match from the Old Bermuda Hundred
(Route 10 to Old Stage Road) Reconstruction project to the Old
Bermuda Hundred at Old Stage Road Intersection Improvement project;
and
3. Appropriate the transfer of $54,000 from Utilities to relocate
utilities; and
4. Authorize the award of a construction contract, up to $2,086,000,
to the lowest responsive and responsible bidder; and
5. Authorize the Director of Purchasing to execute all necessary
change orders for the work, up to the full amount budgeted for the
project.
District: Bermuda
Old Bermuda Hundred Road at Old Stage Roais"
Intersection Improvement Project
Date
Source
Amount
7/1/13
Revenue Sharing
$2,500,000
Construction Engineering
(VDOT: $1,250,000; County: $1,250,000)
Construction
4/27/16
PROPOSED: Utility Betterment
$54,000
Total
PROPOSED: Revenue Sharing Transfer
from Old Bermuda Hundred Road (Route
4127/16
10 -Old Stage Road) Reconstruction
$ 784,000
project
(VDOT: $ 392,000; County: $ 392,000)
TOTAL
$3,338,000
PROJECT ESTIMATE
Preliminary Engineering
$ 325,000
Right -of -Way
$239,000
Utility Relocation
$305,000
Construction Engineering
$173,000
Construction
$2,086,000
Construction Contingency
$210,000
Total
$3,338,000
01 GG3 '
;Old Bermuda Mundred Road at Old Stage Road
Intersection Improvement
r� CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
" AGENDA
":WIRCi'.tlA.v'
Meeting Date: April 27, 2016 Item Number: 8.13.13.
Subject:
Adopt a Resolution Authorizing the Advance Refunding Not to Exceed
$75,000,000 of Revenue Bonds and Closing Costs, and Set a Public Hearing to
Consider Appropriation Not to Exceed $75,000,000 in Payment to the Escrow
Agent for the Advance Refunding
County Administrator's
County Administrator:/
1) Adopt a resolution authorizing the advance refunding not to exceed
$75,000,000 of 2007 and 2009 outstanding revenue bonds and closing costs; and
2) Set a public hearing for May 25, 2016, to consider appropriation not to
exceed $75,000,000 in payment to the escrow agent for the advance refunding.
Summary of Information:
Staff periodically reviews the county's portfolio of outstanding bonds for
refinancing opportunities when interest rate conditions are favorable for
producing debt service savings. Staff has worked with the county's financial
advisors, Davenport & Company LLC, to analyze the utilities outstanding
revenue bond debt and has determined the market is favorable for refunding
the 2007 and 2009 revenue bonds. Based on the latest information, utilities
can refinance outstanding revenue bonds that will result in present value
debt service savings of approximately $5.0 million over the period FY2017 -
FY2030.
The Code of Virginia, 15.2-2507 - Amendment of Budget, requires a public
hearing for any budget amendment which exceeds one percent of the total
expenditures shown in the current adopted budget. Since the payment to the
escrow agent for the proposed advanced refunding exceeds one percent of the
total adopted budget threshold, a public hearing will be required to
appropriate the payment to the escrow agent associated with the advanced
refunding.
Staff recommends approval.
Preparer: George B. Hayes, P.E.
Preparer: Allan Carmody
Attachments: 0 Yes F-1 No
Title: Director of Utilities
Title: Director of Budget and Management
COUNTY OF CHESTERFIELD, VIRGINIA
TENTH SUPPLEMENTAL BOND RESOLUTION
AUTHORIZING AND PROVIDING FOR THE ISSUANCE,
SALE AND DELIVERY OF NOT TO EXCEED $75,000,000
AGGREGATE PRINCIPAL AMOUNT OF WATER AND
SEWER REVENUE REFUNDING BONDS, SERIES 2016, OF
THE COUNTY OF CHESTERFIELD, VIRGINIA, AND
DELEGATING TO THE COUNTY ADMINISTRATOR
CERTAIN POWERS WITH RESPECT THERETO
WHEREAS, on July 24, 1985, the Board of Supervisors (the "Board") of the
County of Chesterfield, Virginia (the "County"), duly adopted a resolution, entitled
"RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF
CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER AND SEWER
REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING
FOR THE SECURITY OF THE HOLDERS THEREOF" (hereinafter referred to as the "Bond
Resolution"), as amended and supplemented from time to time, authorizing the issuance of the
"County of Chesterfield, Virginia, Water and Sewer Revenue Bonds" (hereinafter referred to as
the "Bonds"); and
WHEREAS, the Board has determined that it is advisable for the County to
authorize the issuance, sale and delivery of one or more series of Bonds to be issued under and
pursuant to the Bond Resolution and this Tenth Supplemental Bond Resolution in the aggregate
principal amount not to exceed $75,000,000 to be designated as the "County of Chesterfield,
Virginia, Water and Sewer Revenue Refunding Bonds, Series 2016" (hereinafter defined as the
"2016 Bonds") for purposes of providing funds to refund and defease all or a portion of the
outstanding Water and Sewer Revenue Bonds, Series 2007, dated May 24, 2007 (the "Series
2007 Bonds") and the Water and Sewer Revenue Bonds, Series 2009, dated May 20, 2009 (the
"Series 2009 Bonds"), and all or a portion of such other Bonds, the refunding of which shall be
recommended by the County's Financial Advisor (the Series 2007 Bonds, the Series 2009 Bonds
and any other Bonds to be refunded with the proceeds of the 2016 Bonds are hereinafter
collectively referred to as the "Refunded Bonds").
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA:
ARTICLE I
DEFINITIONS
SECTION 1.1. Definitions. Unless the context shall clearly indicate some other
meaning, all the words and terms used in this Tenth Supplemental Bond Resolution which are
defined in Article I of the Bond Resolution shall, for the purposes of this Tenth Supplemental
Bond Resolution, have the respective meanings given to them in the Bond Resolution.
0
Unless the context shall clearly indicate some other meaning, the following terms
shall, for all purposes of the Bond Resolution and of any certificate, resolution or other
instrument amendatory thereof or supplemental thereto (including for all purposes of this Tenth
Supplemental Bond Resolution) and for all purposes of any opinion or instrument or other
document therein mentioned, have the following meanings, with the following definitions to be
equally applicable to both the singular and plural forms of such terms and vice versa:
"Bond Resolution" shall mean the resolution duly adopted by the Board on
July 24, 1985, entitled "RESOLUTION OF THE BOARD OF SUPERVISORS OF THE
COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER
AND SEWER REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA,
AND PROVIDING FOR THE SECURITY OF THE HOLDERS THEREOF" as the same may
be amended and supplemented from time to time.
"Escrow Agent" shall mean the Trustee in its capacity as Escrow Agent under the
Escrow Deposit Agreement.
"Escrow Deposit Agreement" shall mean the Escrow Deposit Agreement, dated
the date of delivery of the 2016 Bonds, by and between the County and the Escrow Agent.
"1986 Code" shall mean the Internal Revenue Code of 1986, as amended, and the
regulations promulgated by the United States Department of the Treasury thereunder from time
to time.
"Refunded Bonds" shall mean, collectively, all or a portion of the Series 2007
Bonds, the Series 2009 Bonds and any other Bonds designated by the County Administrator to
be refunded with the proceeds of the 2016 Bonds.
"Tenth Supplemental Bond Resolution" shall mean this Tenth Supplemental
Bond Resolution.
"Trustee" shall mean The Bank of New York Mellon Trust Company, N.A., as
Trustee under the Bond Resolution, and its successors thereunder.
"2016 Bonds" shall mean the Bonds authorized by this Tenth Supplemental Bond
Resolution and issued under the Bond Resolution and this Tenth Supplemental Bond Resolution
at any time Outstanding.
Unless the context shall clearly indicate otherwise or otherwise require (i) all
references in this Tenth Supplemental Bond Resolution to the Bond Resolution (without
specifying in such references any particular article, section or subsection of the Bond Resolution)
shall be to the Bond Resolution as supplemented and amended, (ii) all references by number in
this Tenth Supplemental Bond Resolution to a particular article or section of the Bond
Resolution shall be to the article, section or subsection of that number of the Bond Resolution,
and if such article, section or subsection shall have been supplemented or amended, to such
article, section or subsection as so supplemented or amended and (iii) all references by number in
this Tenth Supplemental Bond Resolution to a particular article, section or subsection of the
-2-
2614823.2 038690 MIND
010-0 l
Tenth Supplemental Bond Resolution shall be only to the article, section or subsection of that
number of this Tenth Supplemental Bond Resolution.
Whenever used in this Tenth Supplemental Bond Resolution, the words "herein",
"hereinbefore", "hereinafter", "hereof', "hereunder" and other words of similar import, refer to
this Tenth Supplemental Bond Resolution only and to this Tenth Supplemental Bond Resolution
as a whole and not to any particular article, section or subdivision hereof, and the words
"therein", "thereinbefore", "thereof", "thereunder" and other words of similar import, refer to the
Bond Resolution as a whole and not to any particular article, section or subdivision thereof.
AUTHORIZATION OF ISSUANCE AND APPROVAL
OF SALE OF 2016 BONDS
SECTION 2.1. Authorization of Issuance of 2016 Bonds. (a) For the purposes
of providing funds for (i) the refunding and defeasance of all or a portion of the Refunded Bonds
as shall be determined by the County Administrator with the advice and recommendation of the
County's Financial Advisor, (ii) the deposit, if any, into the Debt Service Reserve Fund for the
2016 Bonds, if any, held by the Trustee, of the amount specified in Section 2.6 of this Tenth
Supplemental Bond Resolution, and (iii) the payment of all or a portion of the costs of issuance
of the 2016 Bonds, there are hereby authorized to be issued, and shall be issued, under and
secured by the Bond Resolution, including this Tenth Supplemental Bond Resolution, one or
more series of Bonds in the aggregate principal amount not to exceed $75,000,000, to be
designated as the "County of Chesterfield, Virginia, Water and Sewer Revenue Refunding
Bonds, Series 2016" (herein defined and referred to as the "2016 Bonds").
(b) The 2016 Bonds shall be dated the date of their delivery, shall be issued in
one or more series from time to time in fully registered form, shall be in the denomination of
$5,000 or any integral multiple thereof and shall be numbered or lettered, or both, as shall be
determined by the Trustee, which numbers or letters shall have the letter "R" prefixed thereto.
The 2016 Bonds shall mature and become due and payable on such date or dates not exceeding
forty (40) years from their date and in such principal amounts on each such date as shall be
determined by the County Administrator, and shall bear interest from their date at the rates per
annum determined by the County Administrator as hereinafter provided, payable semiannually
on each May 1 and November 1, commencing on the date determined at the time of sale of the
2016 Bonds.
(c) Subject to the provisions of Section 2.3 hereof, principal of each 2016
Bond shall be payable to the registered owner thereof at the principal office of the Trustee upon
presentation and surrender of such 2016 Bond. Subject to the provisions of Section 2.3 hereof,
interest on each 2016 Bond shall be paid by the Trustee as Paying Agent for the 2016 Bonds to
the registered owner thereof as shown on the books of registry maintained by the Trustee as
Registrar for the 2016 Bonds, as of the close of business on the fifteenth (15th) day of the
calendar month next preceding each interest payment date, by check or draft mailed to such
0W_11CY&33
-3-
2614823.2 038690 RSIND
registered owner or, upon the request of the registered owner of more than $1,000,000 principal
amount of the 2016 Bonds, by wire transfer.
(d) Subject to the provisions of Section 2.3 hereof, the 2016 Bonds shall be
exchangeable for other 2016 Bonds in fully registered form, all as provided in Section 3.3 of the
Bond Resolution. The 2016 Bonds may contain such variations, omissions and insertions as are
incidental to such differences in their numbers, denominations and forms.
(e) The Trustee is hereby appointed as the Registrar and the Paying Agent for
the 2016 Bonds.
SECTION 2.2. Redemption of 2016 Bonds. (a) Subject to the provisions of
Section 2.5 hereof, the 2016 Bonds shall be subject to optional and mandatory redemption prior
to their stated maturities upon such terms and conditions as shall be determined by the County
Administrator.
(b) (i) Notice of the redemption of any 2016 Bonds shall be given in
accordance with the provisions of Section 6.5 of the Bond Resolution.
(ii) If less than all the 2016 Bonds of a maturity are to be redeemed,
the Bonds of such maturity to be redeemed shall be selected as provided in
Section 6.4 of the Bond Resolution.
(iii) Any redemption of 2016 Bonds shall have the effect as is provided
in Section 6.6 of the Bond Resolution.
SECTION 2.3. Execution and Form of 2016 Bonds; Book-Entry-OnlySystem.
(a) The 2016 Bonds shall be executed and authenticated in the manner and with the effect set
forth in Section 3.10 of the Bond Resolution.
(b) The 2016 Bonds shall be issuable in one or more series from time to time
in the form, denominations and maturities and with the interest rates specified in, or determined
in accordance with the provisions of, this Tenth Supplemental Bond Resolution.
(c) CUSIP identification numbers shall be printed on the 2016 Bonds, but
such numbers shall not be deemed to be a part of the 2016 Bonds or a part of the contract
evidenced thereby and no liability shall hereafter attach to the County or any of the officers or
agents thereof because of or on account of such CUSIP identification numbers.
(d) The 2016 Bonds shall be issued, upon initial issuance, in fully registered
form and registered in the name of Cede & Co., as nominee of The Depository Trust Company,
New York, New York ("DTC"), as registered owner of the 2016 Bonds, and delivered in the
custody of DTC. One fully registered 2016 Bond for the principal amount of each maturity shall
be registered to Cede & Co. Beneficial owners of 2016 Bonds shall not receive physical delivery
of 2016 Bonds. Individual purchases of 2016 Bonds may be made in book -entry form only in
principal amounts of $5,000 and integral multiples thereof. Principal and interest payments on
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2614823.2 038690 RSIND
g'
the 2016 Bonds shall be made by wire transfer to DTC or its nominee as registered owner of
such 2016 Bonds on the applicable payment date.
Transfers of principal and interest payments and redemption proceeds to the
participants of DTC, which include securities brokers and dealers, banks, trust companies,
clearing corporations and certain other organizations (the "Participants") shall be the
responsibility of DTC. Transfers of principal and interest payments and redemption proceeds to
beneficial owners of the 2016 Bonds by the Participants is the responsibility of the Participants
and other nominees of such beneficial owners. The Trustee shall notify DTC of any notice
required to be given pursuant to the Bond Resolution, as supplemented by this Tenth
Supplemental Bond Resolution, not less than fifteen (15) calendar days prior to the date upon
which such notice is required to be given; provided that the failure to provide such notice to DTC
shall not invalidate any action taken or notice given by the Trustee hereunder.
Transfers of ownership interests in the 2016 Bonds shall be made by DTC and its
Participants, acting as nominees of the beneficial owners of the 2016 Bonds, in accordance with
rules specified by DTC and its Participants. The Trustee makes no assurances that DTC, its
Participants or other nominees of the beneficial owners of the 2016 Bonds shall act in
accordance with such rules or on a timely basis.
(e) Replacement 2016 Bonds (the "Replacement 2016 Bonds") shall be issued
directly to beneficial owners of 2016 Bonds rather than to DTC, or its nominee, but only in the
event that:
(i) DTC determines not to continue to act as securities depository for
the 2016 Bonds; or
(ii) The Trustee has advised DTC of its determination that DTC is
incapable of discharging its duties; or
(iii) The Trustee has determined that it is in the best interest of the
beneficial owners of the 2016 Bonds not to continue the book -entry system of
transfer.
Upon occurrence of the events described in clause (i) or (ii) above the Trustee shall attempt to
locate another qualified securities depository. If the Trustee fails to locate another qualified
securities depository to replace DTC, the Trustee shall execute and deliver Replacement 2016
Bonds substantially in the form set forth in Exhibit A attached hereto to the Participants. In the
event the Trustee makes the determination noted in clause (ii) or (iii) above (the Trustee
undertakes no obligation to make any investigation to determine the occurrence of any events
that would permit the Trustee to make any such determination) and has made provisions to notify
the beneficial owners of 2016 Bonds by mailing an appropriate notice to DTC, the Trustee shall
execute and deliver Replacement 2016 Bonds substantially in the form set forth in Exhibit A
attached hereto to any Participants making a request for such Replacement 2016 Bonds. The
Trustee shall be entitled to rely on the records provided by DTC as to the Participants entitled to
receive Replacement 2016 Bonds. Principal of and interest on the Replacement 2016 Bonds
shall be payable as provided in Section 2.1(c) hereof, and such Replacement 2016 Bonds will be
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2614823.2 038690 RSIND
C
transferable and exchangeable in accordance with Sections 3.3 through 3.6, inclusive, of the
Bond Resolution.
(f) The 2016 Bonds shall be in substantially the form set forth in Exhibit A
attached hereto.
SECTION 2.4. Preparation and Distribution of Preliminary Official Statement
and Preparation, Execution and Delivery of Official Statement; Preliminary Official Statement
"Deemed Final" for Purposes of Rule 15c2-12 of the Securities and Exchange Commission. (a)
The County Administrator and other appropriate officials and employees of the County are
hereby authorized and directed to prepare and distribute or disseminate, or cause to be prepared
and distributed or disseminated, to prospective purchasers of the 2016 Bonds, a Preliminary
Official Statement relating to each series of the 2016 Bonds (the "Preliminary Official
Statement"). All actions taken by the officials, employees, agents and attorneys of the County
with respect to the preparation and distribution or dissemination of such Preliminary Official
Statement prior to the date hereof are hereby approved, ratified and confirmed.
(b) The County Administrator and other appropriate officials and employees
of the County are hereby authorized and directed to prepare, or to cause to be prepared, an
Official Statement relating to each series of the 2016 Bonds (the "Official Statement"), such
Official Statement to be in substantially the form of the Preliminary Official Statement
authorized hereby with the completion therein of the information with respect to the maturities of
and the interest rates to be borne by the 2016 Bonds as specified by the successful bidder for the
2016 Bonds and other definitive details of the 2016 Bonds determined upon the sale of the 2016
Bonds to the successful bidder therefor.
(c) The County Administrator is hereby authorized to execute and deliver to
the purchasers of the 2016 Bonds, the Official Statement relating to the 2016 Bonds in
accordance with the provisions of the Notice of Sale relating to the 2016 Bonds.
(d) The Preliminary Official Statement shall be "deemed final" as of its date
for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant
to the Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of certain
information permitted to be omitted by Rule 15c2-12. The County Administrator is hereby
authorized to execute and deliver to the purchasers of the 2016 Bonds, a certificate dated the date
of the Preliminary Official Statement stating that the Preliminary Official Statement is "deemed
final" as of its date by the County for purposes of Rule 15c2-12.
SECTION 2.5. Sale of 2016 Bonds. (a) There is hereby delegated to the
County Administrator authority, without further action by the Board, to sell the 2016 Bonds
authorized for issuance under this Tenth Supplemental Bond Resolution in accordance with the
provisions hereof at competitive sale at such price and on such other terms and conditions as
shall be provided in the Notice of Sale relating to the 2016 Bonds. The County Administrator is
hereby authorized to cause to be prepared and distributed (via electronic dissemination or
otherwise) a Notice of Sale relating to the 2016 Bonds in such form and containing such
provisions as the County Administrator shall deem advisable with the advice and
recommendation of the County's Financial Advisor, the County Attorney and Bond Counsel.
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2614823.2 038690 yR^;SIND
(b) The County Administrator is hereby authorized to receive bids for the
purchase of the 2016 Bonds and, without further action by the Board, to accept the bid offering
to purchase the 2016 Bonds at the lowest true interest cost to the County, computed in
accordance with the provisions of the Notice of Sale; provided (i) that such bid is in conformity
with the Notice of Sale, (ii) that the true interest cost to the County as specified in such bid is not
in excess of six percent (6.00%), (iii) that the premium payable upon the redemption of the 2016
Bonds shall not exceed two percent (2.00%), and (iv) that prior to the acceptance of any bid, the
County shall have received the good faith deposit specified in the Notice of Sale. The County
Administrator is hereby further authorized to determine, or to modify the provisions of this Tenth
Supplemental Bond Resolution with respect to, the dated date of the 2016 Bonds, the series
designation(s) of the 2016 Bonds, the interest payments dates for the 2016 Bonds, the dates on
which the 2016 Bonds shall mature and the principal amount of the 2016 Bonds maturing on
each such maturity date, and to fix the rates of interest to be borne by the 2016 Bonds of each
maturity as specified in the bid accepted by the County Administrator in accordance with the
immediately preceding sentence.
(c) The County Administrator, the Director of Accounting and the County
Attorney are hereby authorized to execute and deliver to the purchasers of the 2016 Bonds one or
more certificates in the forms provided for in the Official Statement relating to the 2016 Bonds.
(d) The County Administrator, acting with the advice and recommendation of
the County's Financial Advisor, and based upon market conditions at the time of sale of the 2016
Bonds, shall determine whether the 2016 Bonds shall be secured by a Debt Service Reserve
Fund. If the 2016 Bonds are to be secured by a Debt Service Reserve Fund, the Debt Service
Reserve Fund Requirement shall be determined as provided in Section 2.10 hereof. If the 2016
Bonds are not to be secured by a Debt Service Reserve Fund, the Debt Service Reserve Fund
Requirement for the 2016 Bonds shall be deemed to be zero for all purposes under the Bond
Resolution.
SECTION 2.6. Application of Proceeds of 2016 Bonds. The proceeds of sale of
the 2016 Bonds received by the County, together with other available moneys of the County,
shall be applied as follows: (i) the amount required to refund and defease the Refunded Bonds
shall be deposited with the Escrow Agent and applied as provided in the Escrow Deposit
Agreement; (ii) the amount, if any, equal to the Debt Service Reserve Requirement for the 2016
Bonds shall be deposited with the Trustee and applied to the Debt Service Reserve Find, if any,
for the 2016 Bonds; and (iii) the amount, if any, to be applied to pay costs of issuance of the
2016 Bonds shall be deposited and applied at the direction of the County to pay costs of issuance
of the 2016 Bonds.
SECTION 2.7. Investment of Funds and Accounts Under the Bond Resolution.
In accordance with Section 5.11(c)(ii) of the Bond Resolution, it is hereby provided that all
income or interest earned and gains realized in excess of losses suffered by a Fund or Account
held by the Trustee or the Treasurer under the Bond Resolution and allocable to the 2016 Bonds
due to the investment thereof shall be deposited into the Rebate Fund to the extent required to
enable the County to comply with the arbitrage rebate requirements of the 1986 Code and, after
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2614823.2 038690 RSIND
any such deposit into the Rebate Fund, into the Revenue Fund as Revenues of the System or as
otherwise provided in the Bond Resolution.
SECTION 2.8. Conditions Precedent to Delivery of 2016 Bonds. In compliance
with the conditions precedent to the delivery of the 2016 Bonds prescribed in Sections 2.4 and
2.5 of the Bond Resolution, the 2016 Bonds shall be delivered only upon receipt by the Trustee
of:
(a) a copy of this Tenth Supplemental Bond Resolution authorizing the 2016
Bonds, certified by the Clerk of the Board or an Authorized Officer of the County, by which or
pursuant to which the terms of the 2016 Bonds are specified, which Tenth Supplemental Bond
Resolution contains findings and determinations of the Board that no default exists in the
payment of the principal of or interest and premium, if any, on any Bond, and that all mandatory
redemptions, if any, of Bonds required to have been made under the terms the Bond Resolution
or any Supplemental Resolution shall have been made;
(b) a Bond Counsel's Opinion to the effect that (i) this Tenth Supplemental
Bond Resolution has been duly and lawfully adopted and is in full force and effect, (ii) the Bond
Resolution has been duly and lawfully adopted by the County and is valid and binding upon, and
enforceable against, the County (except to the extent that the enforceability thereof may be
subject to judicial discretion, to the exercise of the sovereign police powers of the
Commonwealth of Virginia and the constitutional powers of the United States of America and to
valid bankruptcy, insolvency, reorganization, moratorium and other laws affecting the relief of
debtors), (iii) the Bond Resolution creates the valid pledge which it purports to create of the
Revenues and of moneys and securities on deposit in any of the Funds established under the
hereunder and thereunder subject to the application thereof to the purposes and on the conditions
permitted by the Bond Resolution and (iv) upon the execution and delivery thereof, the 2016
Bonds will have been duly and validly authorized and issued in accordance with the Bond
Resolution;
(c) a written order as to the delivery of the 2016 Bonds and the application of
the 2016 Bond proceeds, signed by an Authorized Officer of the County;
(d) a Certificate of the Director of Budget and Management that the 2016
Bonds are issued in compliance with the provisions of Section 7.11(c) of the Bond Resolution,
which Certificate shall be accompanied by an Accountant's Certificate confirming the
calculations set forth in such Certificate of the Director of Budget and Management with respect
to the amounts of Revenues, Operating Expenses, Debt Service and Debt Service/Additional
Bonds; and
(e) an executed copy of the Escrow Deposit Agreement containing the
instructions required by Section 2.5 of the Bond Resolution.
SECTION 2.9. Covenant as to Compliance with 1986 Code. The County
hereby covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the
1986 Code applicable to the 2016 Bonds throughout the term of the 2016 Bonds.
2614823.2 038690 RSIND
SECTION 2. 10. Authorization for Creation of 2016 Debt Service Reserve
Account, if any, in Debt Service Reserve Fund. If it shall be determined by the County
Administrator that the 2016 Bonds shall be secured by a Debt Service Reserve Fund as provided
in Section 2.5 hereof, there is hereby authorized to be created and established in the Debt Service
Reserve Fund held by the Trustee an account designated as the "2016 Debt Service Reserve
Account". From the proceeds of the 2016 Bonds, if any, required to be deposited into the Debt
Service Reserve Fund pursuant to Section 2.6 hereof and other available moneys in the Debt
Service Reserve Fund, there shall be credited to the 2016 Debt Service Reserve Account an
amount equal to the Debt Service Reserve Requirement for the 2016 Bonds, the same being an
amount equal to the lesser of (i) ten percent (10%) of the proceeds of the 2016 Bonds and (ii) the
maximum amount payable in any current or future Fiscal Year for the payment of Debt Service
on the 2016 Bonds; provided that in no event shall the proceeds of the 2016 Bonds required to be
so deposited into the 2016 Debt Service Reserve Account be in excess of the amount permitted
under the provisions of the 1986 Code. Any 2016 Debt Service Reserve Account so established
shall be available only to pay Debt Service on the 2016 Bonds secured thereby and shall not
secure any other Bonds issued under the Bond Resolution.
SECTION 2.11. Authorization of Execution and Delivery of Continuing
Disclosure Agreement; Covenant with Bondholders. The County Administrator is hereby
authorized and directed to execute and deliver to the Trustee a Continuing Disclosure Agreement
with respect to the 2016 Bonds in the form set forth as an appendix to the Official Statement,
together with such changes as shall be approved by the County Administrator, upon the advice of
counsel (including the County Attorney and Bond Counsel), such approval to be conclusively
evidenced by his execution thereof. The County covenants with the holders from time to time of
the 2016 Bonds that it will, and hereby authorizes the appropriate officers and employees of the
County to take all action necessary or appropriate to, comply with and carry out all of the
provisions of the Continuing Disclosure Agreement, as the same may be amended from time to
time. Notwithstanding any other provision of the Bond Resolution, failure of the County or the
Trustee to perform in accordance with the Continuing Disclosure Agreement shall not constitute
a default or an Event of Default, and the rights and remedies provided by the Bond Resolution
upon the occurrence of a default or an Event of Default shall not apply to any such failure, but
the Continuing Disclosure Agreement may be enforced only as provided therein.
SECTION 2.12. Amendment of Definition of "Investment Securities" in Section
1.1 of the Bond Resolution. (a) Subject to the provisions of subsections (b) and (c) of this
Section 2.12, the definition of the term "Investment Securities" in Section 1.1 of the Bond
Resolution shall be amended such that, as so amended, such definition shall read in its entirety as
follows:
"`Investment Securities"' means and includes any of the following obligations, to
the extent the same are at the time legal for investment of funds of the County under applicable
law:
America;
(i) direct obligations of or obligations guaranteed by the United States of
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2614823.2 038690 RSIND
(ii) any bond or note of the Federal National Mortgage Association or the
ZD
Federal Home Loan Banks; bonds, debentures and similar obligations of Federal Land Banks,
Federal Intermediate Credit Banks or Banks for Cooperatives, issued pursuant to Acts of
Congress; and obligations issued by the United States Postal Service when the principal thereof
and interest thereon is guaranteed by the government of the United States of America;
(iii) direct and general full faith and credit obligations of the Commonwealth
of Virginia;
(iv) unlimited tax direct and general obligations of any political unit of the
Commonwealth of Virginia, to the payment of which the full faith and credit of such political
unit is pledged; provided that at the time of purchase such obligations are rated in either of the
two highest rating categories by a nationally recognized bond rating agency;
(v) investments in a money market fund rated "AAAm" or "AAAm-G" or
better by Standard & Poor's Ratings Services, including those administered by the Trustee, and
investing exclusively in obligations or securities specified in clauses (i), (ii) (iii) and (iv) above;
(vi) repurchase agreements for such obligations specified in clauses (i), (ii),
(iii) and (iv) above, subject to the limitations set forth below;
(vii) time deposits or certificates of deposit with banks, trust companies or
national banking associations which are members of the Federal Reserve System and have a net
capital and surplus of at least $25,000,000 (which may include the Trustee or any Depositary)
fully secured as to principal by obligations described in clauses (i), (ii), (iii) and (iv) above;
(viii) savings accounts, time deposits or certificates of deposit in any savings
and loan association under the supervision of the Commonwealth of Virginia or the Federal
Government; provided such accounts and deposits are fully insured by the Federal Savings and
Loan Insurance Corporation or any successor federal agency;
(ix) commercial paper, with a maturity of two hundred seventy (270) days or
less, of issuing corporations organized under the laws of the United States, or of any state
thereof, including paper issued by banks and bank holding companies, rated by Moody's
Investors Service within its ratings of Prime 1 or Prime 2, or by Standard & Poor's Ratings
Services, within its ratings of A-1 or A-2, or by Fitch Ratings within its ratings of F-1 or F-2, or
by their corporate successors;
(x) investments through the Commonwealth of Virginia State Non -Arbitrage
Program established pursuant to the Government Non -Arbitrage Investment Act, Title 2.2,
Chapter 47, Sections 2.2-4700 through 2.2-4705, of the Code of Virginia, 1950, or any successor
statute, as the same may amended from time to time; and
(xi) any legal investments authorized for political subdivisions of the
Commonwealth for the investment of sinking funds and for other public funds under Title 2.2,
Chapter 45 (" INVESTmENT of PUBLIC FUNDS ACT"), of the Code of Virginia, 1950, or any
successor statute, as the same may be amended from time to time.
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2614823.2 038690 RSIND
411_�Cl 3
A repurchase agreement pursuant to clause (vi) above may be made with any
bank as principal, including the Trustee or an affiliate of the Trustee, within or without the
Commonwealth of Virginia having a combined capital, surplus and undivided profits of not less
than $25,000,000 and acceptable to the Trustee; provided the bank is obligated to repurchase
within one year. Such repurchase agreement shall be considered a purchase of such securities
even if title and/or possession of such securities is not transferred to the Trustee so long as (i) the
repurchase obligation of the bank is collateralized by the securities themselves, (ii) the securities
have on each day the repurchase agreement is in effect a fair market value equal to at least 100%
of the amount of the repurchase obligation of the bank, (iii) the securities are held by a third
party and segregated from securities owned generally by the bank, (iv) a perfected security
interest under the Uniform Commercial Code of the applicable state or book -entry procedures
prescribed by federal law or regulations in such securities is created for the benefit of the Trustee
and (v) if the repurchase agreement is with the bank serving as Trustee or any related party, the
third party holding such securities holds them as agent for the benefit of the Holders of the
Bonds rather than as agent for the bank serving as Trustee or any other party."
(b) By their purchase of the 2016 Bonds, the beneficial owners of the 2016
Bonds, and their successors and assigns, shall have irrevocably consented to, and shall be
deemed to have irrevocably consented to, the amendment of the definition of the term
"Investment Securities" set forth in subsection (a) of this Section 2.12.
(c) The amendment of the definition of the term "Investment Securities" set
forth in subsection (a) of this Section 2.12 shall be effective, in accordance with Section 9.2 of
the Bond Resolution, at such time as such amendment shall have been consented to by the
Holders of at least two-thirds in principal amount of the Bonds Outstanding, including the 2016
Bonds and any series of Bonds issued subsequent to the issuance of the 2016 Bonds.
SECTION 2.13. Authorization to Designate the Refunded Bonds for Redemption;
Appointment of Escrow Agent; Authorization to Enter into an Escrow Deposit Agreement;
Authorization to Select a Verification Agent. (a) Subject to the sale and receipt of the proceeds
of the Bonds, the County Administrator is hereby authorized to designate the Refunded Bonds
for redemption on such date or dates as the County Administrator shall determine.
(b) The Trustee for the Refunded Bonds is hereby appointed to serve as
Escrow Agent for the Refunded Bonds under the Escrow Deposit Agreement. The County is
authorized to give or deliver to such Escrow Agent irrevocable written instructions to give
notices, or to cause such notices to be given, in the name and on behalf of the County, to the
holders of the Refunded Bonds of the redemption of such Refunded Bonds on the dates fixed for
the redemption thereof, such notices to be given in the manner and at the time or times provided
in the Bond Resolution.
(c) The County Administrator is hereby authorized, in the discretion of the
County Administrator, to execute and deliver an Escrow Deposit Agreement by and between the
County and the Escrow Agent in such form as shall be approved by the County Administrator
upon the advice of counsel (including the County Attorney or Bond Counsel), such approval to
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2614823.2 038690 RSIND
be conclusively evidenced by the execution of the Escrow Deposit Agreement by the County
Administrator.
(d) The County Administrator is hereby authorized to select a verification
agent, if necessary, in connection with the refunding of the Refunded Bonds.
SECTION 2.14. Authorization to Purchase Government Securities. The County
Administrator, the County Treasurer, or the Escrow Agent or the County's Financial Advisor, on
behalf of the County, is each hereby authorized to execute, on behalf of the County,
subscriptions for United States Treasury Obligations - State and Local Government Series, if
any, to be purchased by the County in connection with the refunding of the Refunded Bonds.
Such United States Treasury Obligations - State and Local Government Series, if any, so
purchased shall be held by or on behalf of the Escrow Agent under and in accordance with the
provisions of the Escrow Deposit Agreement. In addition, the County Administrator, the County
Treasurer or the Escrow Agent, on behalf of the County, is each hereby authorized to enter into
such purchase agreements, including forward supply agreements, if any, as shall be required in
connection with the refunding of the Refunded Bonds providing for the purchase by or on behalf
of the County in the open market of noncallable obligations of, or unconditionally guaranteed by,
the United States of America, any such obligations so purchased to be held by the Escrow Agent
under and in accordance with the provisions of the Escrow Deposit Agreement. The County
Administrator, the County Treasurer or the Escrow Agent is hereby authorized to sell any
securities held by the Escrow Agent under and in accordance with the provisions of the Escrow
Deposit Agreement and to purchase securities in lieu of and in substitution therefor.
ARTICLE III
MISCELLANEOUS
SECTION 3.1. Tenth Supplemental Bond Resolution is a "Supplemental
Resolution" Under the Bond Resolution; 2016 Bonds Are "Bonds" Under the Bond Resolution.
(a) This Tenth Supplemental Bond Resolution is adopted pursuant to Section 2.4 and Article
VIII of the Bond Resolution. This Tenth Supplemental Bond Resolution (1) supplements the
Bond Resolution, (2) is hereby found, determined and declared to constitute and to be a
"Supplemental Resolution" within the meaning of the quoted words as defined and used in the
Bond Resolution and (3) is adopted pursuant to and under the authority of the Bond Resolution.
(b) The 2016 Bonds are hereby found, determined and declared to constitute
and to be "Bonds" within the meaning of the quoted words as defined and used in the Bond
Resolution. The 2016 Bonds shall be entitled to the benefits, security and protection of the Bond
Resolution, equally and proportionately with any other Bonds heretofore or hereafter issued
thereunder; shall be payable from the Revenues on a parity with all Bonds heretofore or hereafter
issued under the Bond Resolution; shall rank pari passu with all Bonds heretofore or hereafter
issued under the Bond Resolution; and shall be equally and ratably secured with all Bonds
heretofore or hereafter issued under the Bond Resolution by a prior and paramount lien and
charge on the Revenues, without priority or distinction by reason of series, number, date, date of
sale, date of issuance, date of execution and authentication or date of delivery; all as is more
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2614823.2 038690 RSIND
fully set forth in the Bond Resolution. It is hereby further found, determined and declared that
no default exists in the payment of the principal of or interest and premium, if any, on any Bond
issued under the Bond Resolution and that all mandatory redemptions, if any, of Bonds required
to have been made under the terms of the Bond Resolution or any Supplemental Resolution have
been made.
SECTION 3.2. Filing of this Tenth Supplemental Bond Resolution with Circuit
Court. The County Attorney be and hereby is authorized and directed to file a copy of this Tenth
Supplemental Bond Resolution, certified by the Clerk of the Board to be a true and correct copy
thereof, with the Circuit Court of the County of Chesterfield, Virginia, in accordance with the
provisions of Section 15.2-2607 of the Code of Virginia, 1950.
SECTION 3.3. Effect of Article and Section Headings and Table of Contents.
The headings or titles of articles and sections hereof, and any table of contents appended hereto
or copies hereof, shall be for convenience of reference only and shall not affect the meaning or
construction, interpretation or effect of this Tenth Supplemental Bond Resolution.
SECTION 3.4. Effectiveness of This Tenth Supplemental Bond Resolution.
This Tenth Supplemental Bond Resolution shall be effective from and after the adoption hereof
by the Board.
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2614823.2 038690 RSIND
4313 G 4')
M1:(117_1
(FORM OF BOND)
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
COUNTY OF CHESTERFIELD
WATER AND SEWER REVENUE REFUNDING BOND,
SERIES 2016
REGISTERED
INTEREST RATE:
1►� /r I1i17 M111•�7TI Il �I
[NOVEMBER] 1,
REGISTERED HOLDER: CEDE & CO.
_, 2016
REGISTERED
CUSIP NO.:
PRINCIPAL SUM: DOLLARS
The County of Chesterfield (hereinafter referred to as the "County"), a political
subdivision of the Commonwealth of Virginia, for value received, hereby acknowledges itself
indebted and hereby promises to pay to the Registered Holder (named above), or registered
assigns, but solely from the Revenues and moneys pledged to the payment hereof hereinafter
specified and not otherwise, on the Maturity Date (specified above), the Principal Sum (specified
above), and to pay interest on such Principal Sum, but solely from such Revenues and moneys
pledged to the payment hereof hereinafter specified and not otherwise, on , 2016 and
semiannually on [May] 1 and [November] 1 of each year thereafter (each such date is
hereinafter referred to as an "interest payment date"), from the date hereof or from the interest
payment date next preceding the date of authentication hereof to which interest shall have been
paid, unless such date of authentication is an interest payment date, in which case from such
interest payment date, or unless such date of authentication is within the period from the
sixteenth (16th) day to the last day of the calendar month next preceding the following interest
payment date, in which case from such following interest payment date, such interest to be paid
until the maturity hereof at the Interest Rate (specified above) per annum, by check or draft
mailed (or, upon the request of the Registered Holder of more than $1,000,000 principal amount
of the Bonds of the Series of Bonds of which this Bond is one, by wire transfer) by the Registrar
hereinafter mentioned to the Registered Holder in whose name this Bond is registered upon the
books of registry of the County kept by the Registrar as of the close of business on the fifteenth
(15th) day (whether or not a business day) of the calendar month next preceding each interest
payment date at the address of the Registered Holder hereof as it appears on such books of
registry.
A-1
2614823.2 038690 RSIND
The principal of this Bond are payable on presentation and surrender hereof at the
corporate trust office of The Bank of New York Mellon Trust Company, N.A, as Registrar, in
Richmond, Virginia. Both principal of and interest on this Bond are payable in such coin or
currency of the United States of America as at the respective dates of payment thereof is legal
tender for public and private debts.
This Bond is one of a duly authorized Series of Bonds (herein referred to as the
"Bonds") of the aggregate principal amount of Dollars
($ ) of like date, denomination and tenor herewith except for number, interest rate
and maturity provisions, and is issued under and pursuant to and in full compliance with the
Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of
the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), a resolution duly
adopted on July 24, 1985 by the Board of Supervisors of the County, entitled "RESOLUTION
OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA,
AUTHORIZING THE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF THE
COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING FOR THE SECURITY OF
THE HOLDERS THEREOF", as heretofore supplemented and amended (the "Master Water and
Sewer Revenue Bond Resolution"), and a resolution duly adopted by such Board on April 27,
2016, entitled "TENTH SUPPLEMENTAL BOND RESOLUTION AUTHORIZING AND
PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF NOT TO EXCEED
$75,000,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER REVENUE
REFUNDING BONDS, SERIES 2016, OF THE COUNTY OF CHESTERFIELD, VIRGINIA,
AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH
RESPECT THERETO" (the "Tenth Supplemental Bond Resolution" and, collectively with the
Master Water and Sewer Revenue Bond Resolution, the "Bond Resolution").
The Bonds are issued to refinance the costs of extensions, additions and capital
improvements to, and renewal and replacement of capital assets of, or purchasing and installing
equipment for, the County's water and sewer system (the "System") through the refunding and
defeasance of certain Bonds of the County issued under the Bond Resolution. The Bonds and
the interest thereon are payable solely from, and secured equally and ratably with other bonds
which may have heretofore been issued or may hereafter be issued on a parity therewith under
the Bond Resolution outstanding from time to time solely by a lien and charge on, the Revenues
(as defined in the Bond Resolution) derived from the operation of the System, subject to the prior
payment from such Revenues of the Operating Expenses of the System, and from moneys held in
the funds and accounts created and established under the Bond Resolution pledged to the
payment thereof. The Bond Resolution provides that the bonds issued thereunder shall not be
deemed to constitute full faith and credit general obligations of the County for which there is a
right to compel the exercise of the ad valorem taxing power of the County.
Reference is hereby made to the Bond Resolution, to all of the provisions of
which any Registered Holder of this Bond by his acceptance hereof hereby assents, for
definitions of terms; the description of and the nature and extent of the security for the bonds
issued under the Bond Resolution, including this Bond; the description of the System; the
description of the Revenues and the moneys held in the funds and accounts created and
A-2
2614823.2 038690 RSIND
established under the Bond Resolution pledged to the payment of the interest on and principal of
the bonds issued under the Bond Resolution, including this Bond; the nature and extent and
manner of enforcement of the pledge; the covenants of the County as to the fixing, establishing,
maintaining and revising of rates and charges for the provision and sale of water and sewer
services of the System; the covenants of the County as to the collection, deposit and application
of the Revenues of the System; the conditions upon which other bonds may hereafter be issued
under the Bond Resolution payable on a parity with this Bond from the Revenues of the System
and equally and ratably secured herewith; the rights, duties and obligations of the County; the
provisions discharging the Bond Resolution as to this Bond and the lien and pledge of this Bond
on the Revenues of the System if there shall have been deposited in accordance with the
provisions of the Bond Resolution on or before the maturity hereof moneys sufficient to pay the
principal hereof and the interest hereon to the maturity date hereof, or certain specified securities
maturing at such times and in such amounts which, together with the earnings thereon, would be
sufficient for such payment, or a combination of both such moneys and securities; and for the
other terms and provisions of the Bond Resolution.
[By their purchase of the Bonds of the series of which this Bond is one, the
beneficial owners of such Bonds and their successors and assigns, shall have irrevocably
consented to, and shall be deemed to have irrevocably consented to, the amendment of the
definition of the term "Investment Securities" set forth in Section 2.12 of the Tenth
Supplemental Bond Resolution.]
[The Bonds of the Series of which this Bond is one maturing on or before
[November 1], 20_ are not subject to redemption prior to their stated maturities.
The Bonds of the Series of which this Bond is one (or portions thereof in
installments of $5,000) maturing on [November 1], 20_ and thereafter, are subject to
redemption prior to their stated maturities, at the option of the County, from moneys on deposit
in the Redemption Fund created and established by the Bond Resolution or from other available
moneys of the County, on and after [November 1], 20_, as a whole at any time, or in part from
time to time on any interest payment date in such order as the County may determine, at the
respective redemption prices (expressed as a percentage of the principal amount to be redeemed)
set forth below if such redemption is made from any moneys other than moneys required to be
paid as Sinking fund Payments, together with the interest accrued on such principal amount to
the date fixed for redemption:
Period During Which Redeemed
(Both Dates Inclusive) Redemption Price
[November 1], 20_ through [October 31], %
20_
[November 1], 20_ and thereafter
The Bonds of the Series of which this Bond is one (or portions thereof in
installments of $5,000) maturing on [November 1], 20_ are subject to mandatory sinking fund
A-3
2614823.2 038690 RSIND
r 4-
redemption from Sinking Fund Payments made in accordance with the provisions of the Bond
Resolution (hereinafter mentioned) and to payment at maturity on [November 1 ] in each of the
years and in the principal amounts set forth below, at a redemption price equal to the principal
amount redeemed, together with the interest accrued on such principal amount to the date fixed
for redemption:]
Year Principal Amount
If this Bond is redeemable and shall be called for redemption, notice of the
redemption hereof shall be mailed not less than thirty (30) days prior to the date fixed for
redemption to the Registered Holder of this Bond at such Registered Holder's address as shown
on the books of registry of the County kept by the Registrar. When notice of redemption of this
Bond (or of the portions hereof in installments of $5,000 to be redeemed) shall have been given
as hereinabove set forth, this Bond (or the portions hereof to be redeemed) shall become due and
payable on the date so specified for such redemption at a price equal to the principal amount
hereof and the redemption premium, if any, hereon, together with the interest accrued hereon to
such date, and whenever payment of such redemption price shall have been duly made or
provided for, interest on this Bond (or on the portions hereof so redeemed) shall cease to accrue
from and after the date so specified for its redemption.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the Series of which this Bond is one, this Bond may be
exchanged at the corporate trust office of the Registrar for a like aggregate principal amount of
Bonds of other authorized principal amounts and of the Series of which this Bond is one. This
Bond is transferable by the Registered Holder hereof, in person or by his attorney duly
authorized in writing, at the corporate trust office of the Registrar but only in the manner, subject
to the limitations and upon payment of the charges, if any, provided in the proceedings
authorizing the Bonds of the Series of which this Bond is one, and upon the surrender hereof for
cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the
same aggregate principal amount of the Series of which this Bond is one will be issued to the
transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by an authorized signator of the Registrar.
It is hereby certified, recited and declared that all acts, conditions and things
required to have happened, to exist and to have been performed precedent to and in the issuance
of this Bond and the Series of which it is one, have happened, do exist and have been performed
2614823.2 038690 RSIND
in regular and due time, form and manner as required by law, and that the Bonds of the Series of
which this Bond is one do not exceed any constitutional or statutory limitation of indebtedness.
M
2614823.2 038690 MIND
05`
IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused
this Bond to be signed by the Chairman and the Clerk of such Board, by their manual or
facsimile signatures, and the seal of the County to be impressed or imprinted hereon, and this
Bond to be dated the date first above written.
[SEAL]
Clerk of the Board of Supervisors Chairman of the
Board of Supervisors
proceedings.
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the within -mentioned
THE BANK OF NEW YORK MELLON
TRUST COMPANY, N.A., as Registrar
IN
Dated:
ME
Authorized Signature
2614823.2 038690 RSIND
ASSIGNMENT
For value received, the undersigned hereby sell(s), assign(s) and transfer(s) unto
(Please print or type name and address, including postal zip code, of transferee)
PLEASE INSERT SOCIAL SECURITY OR
OTHER IDENTIFYING NUMBER OF TRANSFEREE:
the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints
, attorney, to transfer such Bond on the books
kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature(s) Guaranteed
NOTICE: Signature(s) must be guaranteed
by an Eligible Guarantor Institution such as a
Commercial Bank, Trust Company, Securities
Broker Dealer, Credit Union or Savings
Association which is a member of a
medallion program approved by The
Securities Transfer Association, Inc.
EWA
(Signature(s) of Registered Owner)
NOTICE: The signature above must
correspond with the name of the Registered
Owner as it appears on the front of this Bond
in every particular, without alteration,
enlargement or any change whatsoever.
2614823.2 038690 RSIND
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 3
M9 AGENDA
Meeting Date: April 27, 2016 Item Number:
Subiect:
Request for Music/Entertainment Festival Permit from the Chesterfield County
Fair Association
County Administrator:
Board Action Requested:
Staff recommends that the Board grant a music/entertainment festival permit
to the Chesterfield County Fair Association for the annual Chesterfield
County Fair to be conducted August 26 through September 3, 2016, subject to
compliance with the requirements stated below and the representations made in
the attached application.
Summary of Information:
The annual Chesterfield County Fair ("Fair") will be held at the fairgrounds
complex from August 26 through September 3, 2016. Because the Fair includes
musical events, exhibitions and rides, the Fair Association must obtain a
music/entertainment festival permit. The Fair Association has subcontracted
the responsibility for amusements and midway rides to Rosedale Attractions
and Shows, Inc.
Preparer: Jeffrey L. Mincks Title: County Attorney
0505:96313.1
Attachments: 0 Yes F-1 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 3
AGENDA
The Fair Association has agreed that the following health and safety
requirements will remain in effect during the Fair's operation:
1. Two representatives of the Fair Association, with full authority to
act on the Fair Association's behalf, must be present during all open
hours of the Fair. One person from the Fair Association must be present
during all set up and take down hours.
2. The Fair Association or Rosedale Attractions and Shows, Inc. must
provide to the County a performance bond for site clean up and restoration
in the minimum amount of $2,500, naming the County as obligee.
3. Public telephones must be functioning during all hours that the Fair
is open and while the Fair is being set up and taken down.
4. Fair personnel must be assigned for regular and routine cleanup of
public restrooms, pursuant to a written cleaning schedule which the Fair
Association must establish, follow, and provide to the County. Signed
records must be maintained which establish that cleanups have been
performed.
5. Fair Association personnel and their subcontractors must promptly
comply with all County requests for action necessary to protect the County
from liability for violations by the Fair Association or its agents and
employees of any rights guaranteed by Constitutional, federal or state
laws.
6. Fair Association personnel must properly dispose of cooking grease in
accordance with the recommendations and regulations of the Health
Department during and after the conclusion of the Fair.
7. To the extent that the Fair Association chooses to supplement security
and crowd control services provided by County police and auxiliary police
officers with private security guards, the terms and conditions of any
such supplement shall be approved by the Chief of Police and Risk Manager.
In no case shall any such private security guards carry firearms or any
other weapon unless they have received written permission to do so from
the Chief of Police or his designee.
8. There shall be no one working at the Fair, whether for the permit
holder, for a vendor, or for any other entity providing goods or services,
who is a convicted sex offender. Permit holder shall provide the County
Police Department with the names and sufficient identifying information
for all individuals working at the Fair, including individuals working for
vendors, to allow the Police Department to perform a background check
All, 'ID 21
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 3 of 3
AGENDA
sufficient to assure compliance with this provision. No individual shall
work at the Fair until or unless that person's name and identifying
information has been provided to the Police Department.
9. The Fair Association will comply with all representations made in its
application and with all terms contained in its permit.
The plans for this year's Fair are consistent with plans approved by
the Board in previous years. Staff has met with representatives from the
Fair Association and confirmed that the plans contain adequate measures
for public safety, fire prevention, medical protection, sanitation,
traffic control, insurance, bonds, and building and ride safety. Staff
recommends the Board grant the Fair Association a music/ entertainment
festival permit subject to adherence to all staff recommendations and the
representations contained in the Fair Association's application. The $100
entertainment permit application fee will be paid from the Board's annual
budget appropriation to support the operation of the Fair.
The Fair Association has also applied for the addition of a beer garden
by the entertainment area as a new feature for this year's fair.
Consumption of alcoholic beverages on County property is only permitted
when approved by the Board. Staff is evaluating the request for a beer
garden and will present an item for the Board's consideration at the May
board meeting.
Staff will monitor compliance with the conditions of the permit prior
to opening day, and for the duration of the Fair.
0505:96313.1
;�01-C>'
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V d
96t. as
C® vN°S4
FAIR
Chesterfield County Fair
P.O. Box 801
Chesterfield, VA 23832
"A 7F8Najy A f ��
2016 APPLICATION FOR ENTERTAINMENT FESTIVAL PERMIT
z
Stylian P. Parthemos
Deputy County Attorney
Chesterfield County Administration Building, Room 503
P.O Box 40
Chesterfield, VA 23832-0040
Dear Mr. Parthemos:
Thank you for your assistance with our pursuit of information regarding application
for a Music and Entertainment Festival Permit
The Chesterfield County Fair Association, Inc., 10300 Courthouse Road, Chesterfield,
VA, 23832, requests permission to hold the annual Chesterfield County Fair at this
location. The purpose of the fair being to promote agriculture, education industry,
business and the general betterment of Chesterfield County and its rural heritage in
a fun, safe and family environment
The Chesterfield County Fair Association, Inc., is the promotor and financial sponsor
of the fair.
The 2016 fair will be held on August 26 thru September 3, (2016) at the
Chesterfield County Fairgrounds. The hours of operation will be 4:00 p.m. to 11:00
p.m. (Monday thru Friday), 11:00 a.m. to 11:00 p.m. (Saturdays) and 1:00 p.m. to
11:00 p.m. (Sunday).
The Chesterfield County Fairgrounds is located. at 10300 Courthouse Road,
Chesterfield, VA 23832. The property is owned by the County of Chesterfield (VA)
and leased by the Chesterfield County Fair Association, Inc.
The number of tickets offered for sale is unlimited. Weather permitting, the
estimated attendance over the nine days should be in the vicinity of 50,000.
Sanitation facilities will consist of lady's and men's restrooms in both permanent
buildings, entertainment trailer, two (2) executive restroom trailers with running
water, flush toilets (divided into ladies and men's restrooms) and approximately
twenty (20) portable units with hand -washing stations. The restrooms have assigned
personnel for routine clean-up and a written record of cleaning will be established
and signed as the work is performed. The portable units are cleaned and emptied
daily.
Trash will be picked up daily before, during and after the fair closes. The trash will
be disposed of in a location off/away from the fairgrounds at a county landfill.
Various food vendors will be available with a variety of food(s) for sale. Public water
is supplied to the fairgrounds for vendors and for patrons. A campground. with water,
sewer and electricity is available for the vendors, concessionaires and employees.
Rescue squad units and Chesterfield County Police will be present during the
operational hours of the fair and a first aid station will also be available. Off dutiy
officers, paid for by the fair, will patrol the grounds after hours. An additional,
approved security group will accompany the Chesterfield County Police for security
during fair operations.
The Chesterfield County Fire Marshall will be in charge of all fire and/or fire related
items. There are four (4) fire hydrants on the fairground property. All tents,
buildings and vendors units will be equipped with fire extinguishers.
Parking facilities are located at L.C. Bird High School, Chesterfield Technical Center
and O.B. Gate Elementary School. Such parking facilities will be utilized with the
Chesterfield County Police Department handling traffic control and Eagle Security
patrolling the parking lot of L.C. Bird High School during operational fair hours.
The lighting and electrical work is contracted to Old Town Electric Co., with the
exception of the electrical requirements for the midway - which is the responsibility
of the midway provider, Rosedale Attractions and Shows, Inc.
All insurance is obtained by the Chesterfield County Fair Association, Inc. through
Rutherfoord Insurance Company and policies may be provided upon request. The
midway provide (Rosedale) carried their own worker's liability insurance in amounts
approved by Chesterfield County's Risk Management Department
The fair will make every effort to control the sound from the fair so as not to be a
nuisance to adjacent property owners.
The Chesterfield County Fair Association authorizes Chesterfield County, its lawful
agents, employees, designees and/or law enforcement officers to enter the property
at any time prior to or during the fair to determine compliance with any state or
local statues, ordinance or regulation.
The Chesterfield County Fair Association, Inc., will comply with any additional
requirements imposed upon it by the County of Chesterfield if at all possible.
Exhibit "A" shows the entertainment schedule for the 2016 fair.
Thank you for your cooperation and assistance in this matter and if you have any
questions, please contact me at 804/586-1028.
Cordially,
Brenda White
General Manager, Chesterfield County Fair
804/586-1028
ccfageneralmanaaer@amai l.com
www chesterfieldcountyfaircom
The following is a list of the entertainment scheduled for the 2016 Chesterfield
County Fair, as of April 16, 2016:
Tumbleweed Crossing Wild West Show
Hogway Speedway
Star Dust Family Circus
Ackmonster Chainsaw Artist
Rosedale Attractions (Midway)
Heritage Village (Civil War display), blacksmith, weaver, soap maker, WWII Naval
display, ox/wagon rides, violin maker, broom maker, steam engine, woodwright)
Arts and Crafts exhibits
Indoor exhibition building vendors
David Allen Karaoke
Bounce 2 the Moon and Mechanical Bull
RockirfKRanch Petting zoo & Camel Rides plus pony rides
The Chesterfield Co. Tractor Club (displays) plus the Barrel Train
Broken Road Farm - animals
Rabbit display
Capt Jim Pirate/Magical Act
Kachunga and the Alligator Act
Longbranch Rodeo
Monster Truck Show
Outside food vendors
Various outside vendors with static displays
National Guard obstacle course
Grandstand Entertainment: EffNovations, Illusions of the King, 4-H Talent Show, Patsy
Godley, Sr. Idol, National Guard Band, Blend, The Embers, GXW Wrestling, Kevin Mac
Band, Miss Chesterfield County Pageant **Others may be added.
*Addition of beer garden by entertainment area - see additional pages for info.
HOSPITALITY AREA PROPOSAL FOR CHESTERFIELD COUNTY FAIR 2016
1- 30 BY 50 area with low profile fencing, proposed 3 foot high.
2- 20 X 40 foot of this area would be tented.
3- Some tables and seating would be available.
4- Would have a single point of entry and exit.
a. ONLY THOSE 21 YEARS OF AGE OR OLDER WOULD BE ALLOWED IN
AREA
b. Entry point to be staffed by trained fair personnel to check id's.
Id's being government issued photo id's with birthdate listed.
Examples would be driver license or military id.
c. Area would also have a police officer present at all times.
d. Wrist ban would be issued by entry point personnel and only those
would be allowed to purchase beverages
5- Area to be located behind current seating on left side of in line with the
Audio booth. See attached drawing.
1- Friday August 26th, Saturday August 271h opening week.
2 -Thursday Sept. 151, Friday Sept. 2nd and Saturday Sept. 3rd
3- All days hospitality area would open at 7:30' PM and stop serving at
9:45pm with area closed by 10:15PM.
TO DO'S
1- Present to Board of Supervisors and gain approval to proceed.
2- Apply for ABC event license.
3- Get rider for insurance policy.
4- Solicit vendor to provide draft truck.
5- Secure tent and fencing.
STAGE
TING
OSPITALITY AREA
IN AREA 30 X 50 FOOT
20 X 40 FOOT
ENTRY/EXIT MANNED
TRUCK
ACHER
TING
AUDIO
STAND
BOOTH FOR
AUDIO (OLD
INFO BOOTH)
ACHER
TING
Meetinq Date: April 27, 2016
Subject:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
•
13
Adopt a Resolution Authorizing an Advance Refunding of General Obligation
Bonds and Closing Costs Not to Exceed $55,000,000, and Set a Public Hearing
to Consider Appropriation of Payment to the Escrow Agent for the Advance
Refunding
County Administrator's Comments:
County Administrator:
Board Action Requested:
1) Adopt a resolution authorizing the advance refunding not to exceed
$55,000,000 of various outstanding general obligation bonds and closing
costs; 2) Set a public hearing for May 25, 2016, to consider the
appropriation of not to exceed $79,000,000 for payment to the escrow agent
for advance refunding of the Board approved Virginia Resources Authority
(VRA) Special Fund Revenue Bonds and the general obligation refunding bonds
transaction.
Summary of Information:
Staff periodically reviews the county's portfolio of outstanding bonds for
the opportunity to refinance bonds when interest rate conditions are
favorable for producing debt service savings. Staff worked with the county's
financial advisors, Davenport & Company LLC, to analyze the county's
outstanding general obligation debt to determine if the market is favorable
for refunding various callable bonds. Davenport has identified several series
of general obligation bonds eligible for refunding.
Preparer: Allan M. Carmody Title: Director, Budget and Management
Attachments: 0 Yes 7 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information (continued):
Based on the latest information, the county can refinance outstanding bonds
that will result in present value savings of approximately $3.1 million over
the period FY2018 - FY2030. These savings will be split proportionately
between the county and schools (based on the county -school split of the
original sale/s) with school's realizing approximately 79 percent of the debt
service savings.
The refinancing will be part of a larger transaction that will also include
the sale of some new money general obligation bonds to support continued
progress on the school revitalization program as well as begin to fund the
Public Safety Radio System project. Staff anticipates a sale of
approximately $50 million from the 2013 referendum, which will provide
approximately $37 million in financing towards Beulah, Matoaca and the New
Midlothian Elementary Schools; Providence and Manchester Middle Schools and
provide for general major maintenance work at other school facilities as well
as the School Administration facility. Additionally, $13 million will
provide funding for the Public Safety Radio System. Authorization for the
sale was approved by the Board of Supervisors in May 2014.
The May 25, 2016 public hearing includes both the April 13, 2017 Board
approved Virginia Resources Authority (VRA) Special Fund Revenue Bonds ($24
million) and the general obligation refunding bonds transaction ($55
million). The Code of Virginia, §15.2-2507 Amendment of Budget, requires a
public hearing for any budget amendment which exceeds one percent of the
total expenditures shown in the current adopted budget. Since the payment to
the escrow agent for the proposed advanced refundings exceeds the one
percent of the total adopted budget threshold, a public hearing will be
required to appropriate the payment to the escrow agent associated with the
advanced refundings.
A RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND
DELIVERY OF AN ISSUE OF NOT TO EXCEED FIFTY-FIVE MILLION DOLLARS
($55,000,000) PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC
IMPROVEMENT REFUNDING BONDS OF THE COUNTY OF CHESTERFIELD,
VIRGINIA, FOR THE PURPOSE OF PROVIDING FUNDS TO REFUND IN ADVANCE OF
THEIR STATED MATURITIES AND REDEEM CERTAIN OUTSTANDING GENERAL
OBLIGATION PUBLIC IMPROVEMENT BONDS OF THE COUNTY; FIXING THE
FORM, DENOMINATION AND CERTAIN OTHER DETAILS OF SUCH BONDS;
PROVIDING FOR THE SALE OF SUCH BONDS AND DELEGATING TO THE COUNTY
ADMINISTRATOR CERTAIN POWERS WITH RESPECT THERETO; AUTHORIZING
AND PROVIDING FOR THE PREPARATION AND DISTRIBUTION OF A
PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT RELATING
TO SUCH BONDS; AND PROVIDING WITH RESPECT TO CERTAIN OTHER
MATTERS RELATED THERETO
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF
CHESTERFIELD, VIRGINIA:
SECTION 1. Findings and Determinations. (a) The County of Chesterfield,
Virginia (the "County"), has been advised by the County's Financial Advisor that the refunding in
advance of their stated maturities of all or a portion of certain currently outstanding issues of general
obligation public improvement bonds of the County, including, without limitation, all or a portion of
the County of Chesterfield, Virginia, General Obligation Public Improvement Bonds, Series A of
2007, dated April 11, 2007 (the "Series 2007A Bonds"), all or a portion of the outstanding County of
Chesterfield, Virginia, General Obligation Public Improvement Bonds, Series of 2008, dated
April 16, 2008 (the "Series 2008 Bonds"), and all or a portion of outstanding County of Chesterfield,
Virginia, General Obligation Public Improvement Bonds, Series A of 2009, dated June 29, 2009 (the
"Series 2009A Bonds"), may result in debt service cost savings to the County.
(b) The Board of Supervisors desires to authorize the issuance and sale of one or
more series of general obligation public improvement refunding bonds to be issued from time to time
to provide for the refunding and defeasance of all or a portion of such outstanding general obligation
public improvement bonds, including, without limitation, all or a portion of the outstanding
Series 2007A Bonds, all or a portion of the outstanding Series 2008 Bonds, all or a portion of the
outstanding Series 2009A Bonds and all or a portion of such other series of outstanding general
obligation public improvement bonds or general obligation public improvement refunding bonds, the
refunding of which shall be recommended by the County's Financial Advisor (such bonds to be
refunded in advance of their stated maturities being referred to hereinafter as the "Refunded Bonds").
(c) The Board of Supervisors of the County desires to authorize the issuance and
sale of general obligation public improvement refunding bonds to provide for the refunding and
defeasance of the Refunded Bonds and to pay the costs of issuing the Refunded Bonds.
0Q0' 'v
(d) In the judgment of the Board of Supervisors, it is necessary and expedient to
authorize the issuance and sale of General Obligation Public Improvement Refunding Bonds in the
principal amount of not to exceed Fifty -Five Million Dollars ($55,000,000) for the purpose of
providing funds to refund and defease all or a portion of the Refunded Bonds and to pay the costs of
issuing such Bonds.
SECTION 2. Authorization of General Obligation Public Improvement Refunding
Bonds. For the purpose of refunding and defeasing all or a portion of the Refunded Bonds, there are
hereby authorized to be issued, sold and delivered one or more series of general obligation public
improvement refunding bonds of the County in a principal amount not exceeding $55,000,000 to be
designated and known as "General Obligation Public Improvement Refunding Bonds" (the
"Bonds"). The Bonds are to be issued pursuant to the provisions of Title 15.2, Chapter 26, of the
Code of Virginia, 1950, the same being the Public Finance Act of 1991 (the "Public Finance Act of
1991").
SECTION 3. Approval of the Details and Sale of the Bonds. (a) The Bonds shall
be dated such date, shall be issued in one or more series from time to time, shall bear interest from
their date payable on such date and semiannually thereafter and shall have such series designation as
shall be determined by the County Administrator. The Bonds shall mature and become due and
payable on such date or dates not exceeding forty (40) years from their date and in such principal
amounts on each such date as shall be determined by the County Administrator. The Bonds may be
sold contemporaneously with any other bonds of the County, including, without limitation, the
general obligation public improvement bonds approved by the voters of the County at the election
duly called and held under the Public Finance Act of 1991 on November 5, 2013.
(b) (i) The Bonds shall be issued only in fully registered form. One Bond
representing each maturity of the Bonds will be issued to and registered in the name of Cede & Co.,
as nominee of The Depository Trust Company, New York, New York ("DTC"), or in the name of
such other nominee of DTC as may be requested by an authorized representative of DTC, as
registered owner of the Bonds, and each such Bond shall be immobilized in the custody of DTC.
DTC will act as securities depository for the Bonds. Individual purchases will be made in book -entry
form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers will not
receive physical delivery of certificates representing their interests in the Bonds purchased.
(ii) Principal and interest payments on the Bonds will be made by the
County by wire transfer to DTC or its nominee, Cede & Co., or such other nominee of DTC, as
registered owner of the Bonds, which will in turn remit such payments to the DTC participants for
subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal and interest
payments to DTC participants will be the responsibility of DTC. Transfers of such payments to
beneficial owners of the Bonds by DTC participants will be the responsibility of such participants
and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be
accomplished by book entries made by DTC and, in turn, by the DTC participants who act on behalf
of the indirect participants of DTC and the beneficial owners of the Bonds.
IA 1._.�t
(iii) The County will not be responsible or liable for sending transaction
statements or for maintaining, supervising or reviewing records maintained by DTC, its participants
or persons acting through such participants or for transmitting payments to, communicating with,
notifying, or otherwise dealing with any beneficial owner of the Bonds. So long as the Bonds are in
book -entry only form, the County Treasurer will serve as Registrar and Paying Agent for the Bonds
in accordance with the provisions of Section 4 hereof. The County reserves the right to designate a
successor Registrar and Paying Agent for the Bonds if the County so determines.
(c) The Bonds shall be subject to redemption at the option of the County prior to
their stated maturities, in whole or in part at any time, on such dates and with such redemption
premiums, if any, as shall be determined by the County Administrator.
(d) In accordance with and subject to the provisions of the Official Notice of Sale
of the Bonds, bidders may provide that all the Bonds shall be issued as serial Bonds or may provide
that any two or more consecutive annual principal amounts shall be combined into one or more term
Bonds. If the successful bidder designates principal amounts to be combined into one or more term
Bonds, each such term Bond shall be subject to mandatory sinking fund redemption commencing on
such date in the first year which has been combined to form such term Bond and continuing on such
date in each year thereafter until the stated maturity date of that term Bond. The amount redeemed in
any year shall be equal to the principal amount of serial Bonds that would otherwise have matured in
such year. Bonds to be redeemed in any year by mandatory sinking fund redemption shall be
redeemed at par and shall be selected by lot from among the Bonds then subject to redemption. The
County, at its option, may credit against any mandatory sinking fund redemption requirement term
Bonds of the maturity then subject to redemption which have been purchased and cancelled by the
County or which have been redeemed and not theretofore applied as a credit against any mandatory
sinking fund redemption requirement.
(e) (i) If any Bond (or any portion of the principal amount thereof in installments
of $5,000) shall be subject to redemption and shall be called for redemption, notice of the
redemption thereof, specifying the date, number and maturity of such Bond, the date and place or
places fixed for its redemption, the premium, if any, payable upon such redemption and, if less than
the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in
exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equalling
in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed
not less than thirty (30) days prior to the date fixed for redemption by first class mail, postage
prepaid, to the registered owner of such Bond at the address of such registered owner as it appears on
the books of registry kept by the Registrar and Paying Agent for the Bonds. The Registrar and
Paying Agent shall not be required to exchange or transfer any Bond later than the close of business
on the forty-fifth (45th) day next preceding the date fixed for redemption of such Bond or any
portion thereof. If notice of the redemption of any Bond shall have been given as aforesaid, and
payment of the principal amount of such Bond (or the portion of the principal amount thereof to be
redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall have
been duly made or provided for, interest on such Bond shall cease to accrue from and after the date
so specified for redemption thereof.
�ry
(ii) Any notice of the optional redemption of the Bonds may state that it is
conditioned upon there being on deposit with the County, or the Registrar and Paying Agent for the
Bonds or other designated agent of the County, on the date fixed for the redemption thereof an
amount of money sufficient to pay the redemption price of such Bonds, together with the interest
accrued thereon to the date fixed for the redemption thereof, and any conditional notice so given may
be rescinded at any time before the payment of the redemption price of such Bonds, together with the
interest accrued thereon, is due and payable if any such condition so specified is not satisfied. If a
redemption of any Bonds does not occur after a conditional notice is given due to there not being on
deposit with the County, or the Registrar and Paying Agent for the Bonds or other designated agent
of the County, a sufficient amount of money to pay the redemption price of such Bonds, together
with the interest accrued thereon to the date fixed for the redemption thereof, the corresponding
notice of redemption shall be deemed to be revoked.
(iii) So long as the Bonds of any series are in book -entry only form, any
notice of redemption will be given only to DTC or its nominee. The County shall not be responsible
for providing any beneficial owner of the Bonds with a notice of redemption.
SECTION 4. Appointment of County Treasurer as Registrar and Paying Agent,
Payment of Bonds; Books of Registry; Exchanges and Transfers of Bonds. (a) Appointment of
Registrar and Pang Agent. The County Treasurer is hereby appointed Registrar and Paying Agent
for the Bonds (hereinafter referred to as the "Registrar and Paying Agent"). The County reserves the
right to designate a successor Registrar and Paying Agent for the Bonds if the County so determines.
(b) Payment of Bonds. (i) At any time during which the Bonds shall be in fully
registered form, the interest on the Bonds shall be payable by check mailed by the Registrar and
Paying Agent to the registered owners of the Bonds at their addresses as the same appear on the
books of registry as of the record date for the payment of interest on the Bonds, and the principal of
the Bonds shall be payable at the office of the Registrar and Paying Agent; provided, however, that
so long as the Bonds are in book -entry only form and registered in the name of Cede & Co., as
nominee of DTC, or in the name of such other nominee of DTC as may be requested by an
authorized representative of DTC, interest on the Bonds shall be paid directly to Cede & Co. or such
other nominee of DTC by wire transfer.
(ii) At any time during which the Bonds shall be in book -entry form, the
principal of and interest on the Bonds shall be payable in accordance with the arrangements made
with the depository for the Bonds.
(iii) The principal of and interest on the Bonds shall be payable in such
coin or currency of the United States of America as at the respective dates of payment is legal tender
for public and private debts. Interest on the Bonds shall be calculated on the basis of a 360 -day year
comprised of twelve 30 -day months.
(c) Books of Registry; Exchanges and Transfers of Bonds. (i) At all times during
which any Bond remains outstanding and unpaid, the Registrar and Paying Agent shall keep or cause
to be kept at its office, books of registry for the registration, exchange and transfer of the Bonds.
Upon presentation at the office of the Registrar and Paying Agent for such purpose, the Registrar and
Paying Agent, under such reasonable regulations as it may prescribe, shall register, exchange,
transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as
herein set forth.
(ii) Any Bond may be exchanged at the office of the Registrar and Paying
Agent for a like aggregate principal amount of such Bonds in other authorized principal amounts of
the same interest rate and maturity.
(iii) Any Bond may, in accordance with its terms, be transferred upon the
books of registry by the registered owner in whose name it is registered, in person or by the duly
authorized agent of such registered owner, upon surrender of such Bond to the Registrar and Paying
Agent for cancellation, accompanied by a written instrument of transfer duly executed by the
registered owner in person or the duly authorized agent of such registered owner, in form satisfactory
to the Registrar and Paying Agent.
(iv) All transfers or exchanges pursuant to this Section 4(c) shall be made
without expense to the registered owners of the Bonds, except as otherwise herein provided, and
except that the Registrar and Paying Agent shall require the payment by the registered owner of any
Bond requesting such transfer or exchange of any tax or other governmental charges required to be
paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 4(c)
shall be cancelled.
SECTION 5. Execution and Authentication of Bonds; CUSIP Identification
Numbers. (a) Execution of Bonds. The Bonds shall be executed in the name of the County by the
manual or facsimile signatures of the Chairman and the Clerk of the Board of Supervisors, and the
corporate seal of the County shall be impressed, or a facsimile thereof printed, on the Bonds.
(b) Authentication of Bonds. The County Administrator shall direct the Registrar
and Paying Agent to authenticate the Bonds and no Bonds shall be valid or obligatory for any
purpose unless and until the certificate of authentication endorsed on such Bond shall have been
manually executed by the Registrar and Paying Agent. Upon the authentication of any Bond, the
Registrar and Paying Agent shall insert in the certificate of authentication the date as of which such
Bond is authenticated as follows: (i) if the Bond is authenticated prior to the first interest payment
date, the certificate shall be dated as of the date the Bonds are delivered to and paid for by the initial
purchasers thereof, (ii) if the Bond is authenticated upon an interest payment date, the certificate
shall be dated as of such interest payment date, (iii) if the Bond is authenticated on or after the record
date for the payment of interest on the Bonds and prior to such interest payment date, the certificate
shall be dated as of such interest payment date and (iv) in all other instances the certificate shall be
dated the date upon which the Bond is authenticated. The execution and authentication of the Bonds
in the manner above set forth is adopted as a due and sufficient authentication of the Bonds.
(c) CUSIP Identification Numbers. CUSIP identification numbers may be printed
on the Bonds, but neither the failure to print any such number on any Bonds, nor any error or
omission with respect thereto, shall constitute cause for failure or refusal by the successful bidder for
the Bonds to accept delivery of and pay for the Bonds in accordance with the terms of its bid to
purchase the Bonds. No such number shall constitute or be deemed to be a part of any Bond or a part
of the contract evidenced thereby and no liability shall attach to the County or any of its officers or
agents because of or on account of any such number or any use made thereof.
SECTION 6. Tax Covenant. To the extent it shall be contemplated at the time of
their issuance that any Bonds issued hereunder shall be excludable from gross income for purposes
of federal income taxation, the County covenants and agrees to comply with the provisions of
Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury
Regulations promulgated thereunder throughout the term of such Bonds.
SECTION 7. Sources of Payment of Bonds. The full faith and credit of the
County shall be and is hereby irrevocably pledged to the punctual payment of the principal of and
interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are
outstanding and unpaid, this Board is authorized and required to levy and collect annually, at the
same time and in the same manner as other taxes in the County are assessed, levied and collected, a
tax upon all taxable property within the County, over and above all other taxes, authorized or limited
by law and without limitation as to rate or amount, sufficient to pay when due the principal of and
interest on the Bonds to the extent other funds of the County are not lawfully available and
appropriated for such purpose.
SECTION 8. Form of Bonds. The Bonds shall be in substantially the form set
forth in Exhibit A with such necessary or appropriate variations, omissions and insertions as are
incidental to their numbers, interest rates and maturities or as are otherwise permitted or required by
law or this resolution.
SECTION 9. Preparation and Distribution of Preliminary Official Statement and
Preparation, Execution and Delivery of Official Statement; Preliminary Official Statement "Deemed
Final" for Purposes of Securities and Exchange Commission Rule 15c2-12. (a) The County
Administrator and other appropriate officials and employees of the County are hereby authorized and
directed to prepare and distribute, or cause to be prepared and distributed (via electronic
dissemination or otherwise), to prospective purchasers of the Bonds a Preliminary Official Statement
relating to the Bonds. All actions taken by the officials, employees, agents and attorneys of the
County with respect to the preparation and distribution of such Preliminary Official Statement prior
to the date hereof are hereby ratified and confirmed.
(b) The County Administrator and other appropriate officials and employees of
the County are hereby authorized and directed to prepare, or to cause to be prepared, a final Official
Statement relating to the Bonds, such final Official Statement to be in substantially the form of the
Preliminary Official Statement with the completion therein of the information with respect to the
interest rates to be borne by the Bonds as specified by the successful bidder for the Bonds and other
definitive details of the Bonds determined upon the sale of the Bonds to the successful bidder
therefor.
(c) The County Administrator is hereby authorized to execute and deliver to the
representative of the purchasers of the Bonds the final Official Statement relating to the Bonds in
accordance with the provisions of the Official Notice of Sale relating to the Bonds.
(d) The Preliminary Official Statement shall be "deemed final" as of its date for
purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the
Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of information permitted
to be omitted by Rule 15c2-12. The County Administrator is hereby authorized to execute and
deliver to the representative of the purchasers of the Bonds a certificate dated the date of the
Preliminary Official Statement stating that the Preliminary Official Statement is deemed final by the
County for purposes of Rule 15c2-12 as of its date.
SECTION 10. Sale of Bonds. (a) There is hereby delegated to the County
Administrator authority, without further action by the Board of Supervisors, to sell the Bonds
authorized for issuance under this resolution in accordance with the provisions hereof at competitive
sale at such price, and on such other terms and conditions as shall be provided in the Official Notice
of Sale relating to the Bonds. The County Administrator is hereby authorized to cause to be prepared
and disseminated (via electronic dissemination or otherwise) an Official Notice of Sale of the Bonds
in such form and containing such terms and conditions as the County Administrator may deem
advisable, subject to the provisions hereof.
(b) The County Administrator is hereby authorized to receive bids for the
purchase of the Bonds and, without further action by the Board of Supervisors, to accept the bid
offering to purchase the Bonds at the lowest true interest cost to the County, computed in accordance
with the provisions of the Official Notice of Sale; provided (i) that such bid is in conformity with the
Official Notice of Sale, (ii) that the true interest cost to the County as specified in such bid is not in
excess of six percent (6.00%) and (iii) that any premium payable upon the optional redemption of the
Bonds shall not exceed two percent (2.00%) andprovidedfurther that the County shall have received
on the date of sale of the Bonds, the good faith deposit specified in the Official Notice of Sale. The
County Administrator is hereby further authorized to determine, or to modify the provisions of this
resolution with respect to, the dated date of the Bonds, the interest payment dates for the Bonds, the
dates on which the Bonds shall mature and the principal amount of the Bonds maturing on each such
maturity date and to fix the rates of interest to be borne by the Bonds of each maturity as specified in
the bid accepted by the County Administrator in accordance with the immediately preceding
sentence.
(c) The County Administrator is hereby further authorized to execute and deliver
to the purchasers of the Bonds authorized for issuance under this resolution a Continuing Disclosure
Certificate evidencing the County's undertaking, to comply with the continuing disclosure
requirements of Paragraph (b)(5) of such Rule 15c2-12 to the extent applicable to the Bonds.
(d) The County Administrator, the Director of Accounting and the County
Attorney are hereby authorized to execute and deliver to the purchasers of the Bonds one or more
certificates in the forms provided for in the Official Statement relating to the Bonds.
SECTION 11. Authorization to Designate the Refunded Bonds for Redemption;
Authorization to Select An Escrow Agent; Authorization to Enter into an Escrow Deposit
Agreement; Authorization to Select a Verification Agent. (a) Subject to the sale and receipt of the
proceeds of the Bonds, the County Administrator is hereby authorized to designate the Refunded
Bonds for redemption on such date or dates as the County Administrator shall determine and is
hereby further authorized to request the County Treasurer, as Registrar and Paying Agent for the
Refunded Bonds, to cause the notice of the redemption of the Refunded Bonds to be given in
accordance with the provisions of the proceedings authorizing the issuance of the Refunded Bonds.
(b) The County Administrator is hereby authorized, in the discretion of the
County Administrator, to select a bank or trust company to serve, or the County may itself serve, as
Escrow Agent, if necessary, and to deliver to such Escrow Agent or applicable County officials
irrevocable written instructions to give notices, or to cause such notices to be given, in the name and
on behalf of the County, to the holders of the Refunded Bonds of the redemption of such Refunded
Bonds on the dates fixed for the redemption thereof, such notices to be given in the manner and at
the time or times provided in proceedings authorizing the issuance of the Refunded Bonds.
(c) The County Administrator is hereby authorized, in the discretion of the
County Administrator, to execute and deliver an Escrow Deposit Agreement by and between the
County and the Escrow Agent in such form as shall be approved by the County Administrator upon
the advice of counsel (including the County Attorney or Bond Counsel), such approval to be
conclusively evidenced by the execution of the Escrow Deposit Agreement by the County
Administrator.
(d) The County Administrator is hereby authorized to select a verification agent, if
necessary, in connection with the refunding of the Refunded Bonds.
SECTION 12. Authorization to Purchase Government Securities. The County
Administrator, the County Treasurer, or the County's Financial Advisor or the Escrow Agent, on
behalf of the County, is each hereby authorized to execute, on behalf of the County, subscriptions for
United States Treasury Obligations - State and Local Government Series, if any, to be purchased by
the County in connection with the refunding of the Refunded Bonds. Such United States Treasury
Obligations - State and Local Government Series, if any, so purchased shall be held by or on behalf
of the County Treasurer or by the Escrow Agent under and in accordance with the provisions of any
Escrow Deposit Agreement entered into in connection with the refunding of the Refunded Bonds. In
addition, the County Administrator, the County Treasurer, or the Escrow Agent, on behalf of the
County, each is hereby authorized to enter into such purchase agreements, including forward supply
agreements, if any, as shall be required in connection with the refunding of the Refunded Bonds
providing for the purchase by or on behalf of the County in the open market of noncallable
obligations of, or unconditionally guaranteed by, the United States of America, any such obligations
so purchased to be held by or on behalf of the County Treasurer or by the Escrow Agent under and in
accordance with the provisions of any Escrow Deposit Agreement entered into in connection with
the refunding of the Refunded Bonds. The County Administrator or the County Treasurer is hereby
authorized to sell any securities held by the Escrow Agent under and in accordance with the
provisions of the Escrow Deposit Agreement and to purchase securities in lieu of and in substitution
therefor.
SECTION 13. Filing of This Resolution. The County Attorney is hereby
authorized and directed to file a copy of this resolution, certified by the Clerk of the Board of
Supervisors to be a true and correct copy hereof, with the Circuit Court of the County of
Chesterfield.
SECTION 14. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any
section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable for
any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not
affect any of the remaining portions of this resolution.
SECTION 15. Headings of Sections. The headings of the sections of this
resolution shall be solely for convenience of reference and shall not affect the meaning, construction,
interpretation or effect of such sections or of this resolution.
SECTION 16. Effective Date. This resolution shall take effect upon its adoption.
P11`1..
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
COUNTY OF CHESTERFIELD
GENERAL OBLIGATION PUBLIC IMPROVEMENT
REGISTERED
No. R-_
INTEREST RATE:
I:»t �t11►i171►[l7.T� ► i � 1
MATURITY DATE
_, 20_
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
EXHIBIT A
REGISTERED
DATE OF BOND: CUSIP NO.
_, 20_
The County of Chesterfield (hereinafter referred to as the "County"), a political
subdivision of the Commonwealth of Virginia, for value received, hereby promises to pay to the
Registered Owner (named above), or registered assigns, on the Maturity Date (specified above),
unless this Bond shall have been duly called for previous redemption and payment of the redemption
price shall have been duly made or provided for, the Principal Amount (specified above), and to pay
interest on such Principal Amount on and semiannually on each _ and
_ thereafter from the date hereof or from the interest payment date next preceding the
date of authentication hereof to which interest shall have been paid, unless such date of
authentication is an interest payment date, in which case from such interest payment date if interest
has been paid to such date, or unless such date of authentication is within the period from the
sixteenth (16th) day to the last day of the calendar month next preceding the following interest
payment date, in which case from such interest payment date if interest has been paid to such date,
until the payment of such Principal Amount (each such date is hereinafter referred to as an interest
payment date) at the Interest Rate (specified above) per annum, by check mailed by the Registrar and
Paying Agent hereinafter mentioned to the Registered Owner in whose name this Bond is registered
on the books of registry kept and maintained by the Registrar and Paying Agent, as of the close of
business on the fifteenth (15th) day (whether or not a business day) of the calendar month next
preceding each interest payment date; provided, however, that so long as this Bond is in book -entry
only form and registered in the name of Cede & Co., as nominee of The Depository Trust Company
("DTC"), or in the name of such other nominee of DTC as may be requested by an authorized
representative of DTC, interest on this Bond shall be paid directly to Cede & Co. or such other
nominee of DTC by wire transfer. Interest on this Bond shall be calculated on the basis of a' 60 -day
year comprised of twelve 30 -day months.
A-1
The principal of this Bond is payable upon presentation and surrender hereof at the
office of the County Treasurer of the County, in Chesterfield, Virginia (the "Registrar and
Paying Agent"). The principal of and interest on this Bond are payable in such coin or currency of
the United States of America as at the respective dates of payment is legal tender for public and
private debts.
This Bond is one of a duly authorized issue of Bonds (herein referred to as the
"Bonds") of the aggregate principal amount of Dollars
($ ) of like date and tenor herewith, except for number, denomination, interest rate,
maturity and redemption provisions, and is issued for the purpose of refunding and defeasing certain
previously issued general obligation bonds of the County, under and pursuant to and in full
compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter
26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), and a
resolution duly adopted by the Board of Supervisors of the County under the Public Finance Act of
1991.
The Bonds of the issue of which this Bond is one maturing on and after
(or portions thereof in installments of $5,000) shall be subject to redemption at the option of
the County prior to their stated maturities on or after in whole or in part at any
time, in such order as may be determined by the County (except that if at any time less than all of the
Bonds of a given maturity are called for redemption, the particular Bond or portions thereof shall be
selected by lot), at a redemption price equal to the principal amount thereof, together with the interest
accrued on the principal amount to be redeemed to the date fixed for the redemption thereof.
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption and, if less than the entire principal amount of this Bond is to be redeemed, that this
Bond must be surrendered in exchange for the principal amount hereof to be redeemed and a new
Bond or Bonds issued equalling in principal amount that portion of the principal amount hereof not
to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption
by first class mail, postage prepaid, to the Registered Owner of this Bond at the address of such
Registered Owner as it appears on the books of registry kept by the Registrar and Paying Agent for
the Bonds. The Registrar and Paying Agent shall not be required to exchange or transfer this Bond
later than the close of business on the forty-fifth (45th) next day preceding the date fixed for
redemption of this Bond or any portion hereof. If notice of the redemption of this Bond shall have
been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the
principal amount hereof to be redeemed) and of the accrued interest payable upon such redemption
shall have been duly made or provided for, interest hereon shall cease to accrue from and after the
date so specified for redemption hereof.
Any notice of the optional redemption of this Bond may state that it is conditioned
upon there being on deposit with the County, or the Registrar and Paying Agent or other designated
agent of the County, on the date fixed for the redemption hereof an amount of money sufficient to
pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for
A-2
the redemption hereof, and any conditional notice so given may be rescinded at any time before the
payment of the redemption price of this Bond, together with the interest accrued thereon, is due and
payable if any such condition so specified is not satisfied. If a redemption of this Bond does not
occur after a conditional notice is given due to there not being on deposit with the County, or the
Registrar and Paying Agent or other designated agent of the County, a sufficient amount of money to
pay the redemption price of this Bond, together with the interest accrued thereon to the date fixed for
the redemption hereof, the corresponding notice of redemption shall be deemed to be revoked.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be
exchanged at the office of the Registrar and Paying Agent for a like aggregate principal amount of
Bonds of the series of which this Bond is one, of other authorized principal amounts of the same
interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by
the attorney of such Registered Owner duly authorized in writing, at the office of the Registrar and
Paying Agent but only in the manner, subject to the limitations and upon payment of the charges, if
any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, and
upon the surrender hereof for cancellation. Upon such transfer, a new Bond or Bonds of the series of
which this Bond is one, of authorized denominations and of the same aggregate principal amount,
will be issued to the transferee in exchange herefor.
The full faith and credit of the County are irrevocably pledged to the punctual
payment of the principal of and interest on this Bond as the same become due. In each year while
this Bond is outstanding and unpaid, the Board of Supervisors is authorized and required to levy and
collect annually, at the same time and in the same manner as other taxes in the County are assessed,
levied and collected, a tax upon all taxable property within the County, over and above all other
taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay
when due the principal of and interest on this Bond to the extent other funds of the County are not
lawfully available and appropriated for such purpose.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by or on behalf of the Registrar and Paying Agent.
It is hereby certified, recited and declared that all acts, conditions and things required
to have happened, to exist and to have been performed precedent to and in the issuance of this Bond
and the series of which it is one, do exist, have happened and have been performed in regular and
due time, form and manner as required by law, and that this Bond and the Bonds of the series of
which this Bond is one do not exceed any constitutional or statutory limitation of indebtedness.
A-3� �_
V
o.:2
IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this
Bond to be executed by the manual or facsimile signature of the Chairman of such Board; a facsimile
of the corporate seal of the County to be imprinted hereon, attested by the facsimile signature of the
Clerk of such Board; and this Bond to be dated the date first above written.
[SEAL]
Attest:
Clerk of the Board of Supervisors Chairman of the Board of Supervisors
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the within -mentioned
proceedings.
Date of Authentication:
A-4
County Treasurer, as Registrar and
Paying Agent
ASSIGNMENT
For value received, the undersigned hereby sell(s), assign(s) and transfer(s) unto
(Please print or type name and address, including postal zip code, of transferee)
PLEASE INSERT SOCIAL SECURITY
OR OTHER TAX IDENTIFYING NUMBER
OF TRANSFEREE:
the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints
, attorney, to transfer such Bond on the books kept
for the registration thereof, with full power of substitution in the premises.
Dated:
Signature Guaranteed:
NOTICE: Signature(s) must be guaranteed by
a member firm of The New York Stock
Exchange, Inc. or a commercial bank or trust
company.
(Signature of Registered Owner)
NOTICE: The signature above must
correspond with the name of the Registered
Owner as it appears on the front of this Bond
in every particular, without alteration,
enlargement or any change whatsoever.
A-5 n
a
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: April 27, 2016 Item Number: 8.8.16.
Subject:
Acceptance of Parcels of Land Along Midlothian Turnpike from Winterfield
Crossing, LLC
County Administrator's Comments:
County Administrator:
>ard Action Ri
Accept the conveyance of two parcels of land containing a total of 0.26 acres
along Midlothian Turnpike from Winterfield'Crossing, LLC, and authorize the
County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the. conveyance of two
parcels of land containing a total of 0.26 acres along Milothian Turnpike as
shown on the attached plat from Winterfield Crossing, LLC. This dedication is
for ultimate right of way for the development of Midlothian Village Self
Storage.
Approval is recommended.
District: Midlothian
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes F-1No #
0
VICINITY SKETCH
Acceptance of Parcels of Land Along Midlothian
Turnpike from Winterfield Crossing, LLC
N Chesterfield GDunty QepartmEnt of Utilities
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14330 MIDLOTHIAN
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PARCEL ID:
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WINTERFIELD
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14316 MIDLOTHIAN
TURNPIKE
PARCEL ID:
723709352900000
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Lic. No. 003283
,, 4/6/2016 ,
UTILITIES #15-0104
SITE PLAN #16PR183
96 PLAT SHOWING
25' DEDICATION
ACROSS
PARCEL ID: 723709122600000 &
PARCEL ID: 723709352900000
MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY, VIRGINIA
SCALE:; *'1 "= 100' Date: APRIL 6 2016
8500 BELL CREEK ROAD
MECHANICSVILLE, VA 23116
(804) 569-7060
FAX: (804) 569-7061
Consulting
Eng ine:ers
JN: 14072
TT4F RAY COMP-ANIES
FILED: 14072rw dedication
�CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 6
», AGENDA
Meeting Date: April 27, 2016 Item Number: 9.A.
Subiect:
Developer Water and Sewer Contracts
County Administrator's Comments:
County Administrator:
The Board of Supervisors has authorized the County Administrator to
execute water and/or sewer contracts between County and Developer where
there are no County funds involved.
The report is submitted to Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
1. Contract Number: 02-0392
Project Name: Forest Ridge
Location: 9953-9965 Stroud Lane
Developer: Viridis Development Corporation
Contractor: Piedmont Construction Company Incorporated
Contract Amount: Water Improvements - $ 144,500.00
Wastewater Improvements - $ 176,750.00
District: Clover Hill
Preparer: Michael A. Nannery, P. E. Title: Assistant Director of Utilities
Attachments: 17 E 0 Yes No #
G
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 6
Summary of Information: (Continued)
2. Contract Number: 07-0451
Project Name: Rountrey - Woolridge Road Extension
Location: 3300 Woolridge Road
Developer: Rountrey Development Corporation
Contractor: Piedmont Construction Company Incorporated
Contract Amount: Water Improvements - $ 105,250.00
Wastewater Improvements - $ 41,150.01
District: Clover Hill
3. Contract Number:
Project Name:
Location:
Developer:
Contractor:
Contract Amount:
District:
08-0138
Kingsdale Woods
3334 Kingsdale Road
RCS Group, LLC
Coastal Utilities Incorporated
Water Improvements -
Wastewater Improvements -
Bermuda
$ 2,500.00
$ 20,022.50
4. Contract Number: 14-0043
Project Name: Colonial Subaru - 2120 Ruffin Mill Road
Location: 2120 Ruffin Mill Road
Developer: CMA Properties Incorporated
Contractor: Buchanan Contracting Services Incorporated
Contract Amount: Water Improvements - $ 37,730.00
Wastewater Improvements - $ 19,654.25
District: Bermuda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 3 of 6
AGENDA
Summary of Information: (Continued)
5. Contract Number: 14-0080
Project Name: Spring Arbor of Salisbury Memory Care
Location: 14001 Turnberry Lane
Developer: Spring Arbor of Salisbury Memory Care LLC
Contractor: Howard Shockey and Son, Incorporated
Sub -Contractor: Hercules Contracting and Design
Contract Amount: Water Improvements - $ 105,155.35
Wastewater Improvements - $ 62,154.00
District:
Midlothian
6. Contract Number: 14-0202
Project Name: Hallsley Off Site Sewer Line
Location:
Developer:
Contractor:
Contract Amount:
District:
16410 Scottwood Road
East West - Hallsley, LLC
Piedmont Construction Company, Incorporated
Wastewater Improvements - $ 123,825.00
Midlothian
7. Contract Number: 14-0265
Project Name: 12650 Oaklake Crest Way - Chesterfield Trailer
Location:
Developer:
Contractor:
Contract Amount:
District:
12650 Oaklake Crest Way
Chesterfield Fabrication and Welding
Lyttle Utilities Incorporated
Water Improvements -
Clover Hill
$ 9,025.00
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Summary of Information: (Continued)
8. Contract Number: 15-0015
Project Name: Hallsley, Section 9
Location: 1300 Old Hundred Road
Developer: East West-Hallsley, LLC
Contractor: Piedmont Construction Company Inc.
Contract Amount: Water Improvements - $ 31,600.00
Wastewater Improvements - $ 55,100.00
District: Midlothian
9. Contract Number: 15-0110
Project Name: Project Trinity - 2510/2520 Willis Road
Location: 2510/2520 Willis Road
Developer: Henry D. Moore
Contractor: Francis Excavating and Clearing
Sub -Contractor: Dickerson Construction LLC
Contract Amount: Water Improvements - $ 4,900.00
Wastewater Improvements - $ 72,750.00
District: Bermuda
10. Contract Number: 15-0160
Project Name: Tarrington Section 15
Location: 12700 Sodbury Drive
Developer: Tarrington 14, LLC
Contractor: Piedmont Construction Company Incorporated
Contract Amount: Water Improvements - $ 103,600.00
Wastewater Improvements - $ 107,150.00
District: Midlothian
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 5 of 6
Summary of Information: (Continued)
11. Contract Number: 15-0190
Project Name: Rountrey Section 6
Location: 3400 Woodridge Road
Developer: Rountrey Development Corporation
Contractor: Piedmont Construction Company Incorporated
Contract Amount: Water Improvements - $ 240,500.00
Wastewater Improvements - $ 364,400.00
District: Clover Hill
12. Contract Number:
15-0243
Project Name:
Pence Subaru - 11960 Midlothian
Turnpike
Location:
11960 Midlothian Turnpike
Developer:
Hyman Family Limited Partnership
Contractor:
BTS Construction Company
Contract Amount:
Water Improvements -
$ 39,040.00
District:
Midlothian
13. Contract Number:
15-0269
Project Name:
Tarrington Section 17
Location:
4001 Ashwell Drive
Developer:
S & S Properties LC
Contractor:
Piedmont Construction Company,
Incorporated
Contract Amount:
Water Improvements -
$ 26,500.00
Wastewater Improvements -
$ 61,500.00
District:
Midlothian
x _,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Summary of Information: (Continued)
14. Contract Number: 15-0286
Project Name: Big Oak Lane (11115) Sewer Lane Extension
Location: 11115 Big Oak Lane
Developer: William and Sarah Borowy
Contractor: RDS Utilities, LC
Contract Amount: Wastewater Improvements - $ 16,223.00
District: Midlothian
CHESTERFIELD COUNTY
co BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: April 27, 2016 Item Number: 9.8.
Subiect:
Report on Status of General Fund Balance, Reserve for Future Capital
Projects, District Improvement Funds, and Lease Purchases
County Administrator's Comments:
County Administrator:
Board Action Requested:
Acceptance of attached report.
Summary of Information:
Preparer: James J. L. Stegmaier Title: County Administrator
Attachments: 0 Yes F
No # .
�'«
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
Budgeted Ending Balances
4/27/2016
% of General Fund
Fiscal Year Budgeted Expenditures
2012 $53,495,000 8.2%
2013 $53,495,000 8.0%
2014 $55,000,000 8.1%
2015 $57,248,000 8.1%
2016 $58,668,400 8.1%
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
4/27/2016
Board
Meeting
Date
Description
Amount
Balance
FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014
4/23/2014
FY2015 Budget Addition
23,885,400
29,823,297
4/23/2015
FY2015 Capital Projects
(21,529,100)
8,294,197
Additional funding for renovations to the Police building and
8/27/2014
adjoining lobby area
(1,000,000)
7,294,197
3/27/2015
Return funds from completed projects
20,865
7,315,062
4/7/2015
Return funds from completed projects
18,333
7,333,395
5/29/2015
Return funds from completed projects
523
7,333,918
6/10/2015
Return funds fi•om completed projects
4,573
7,338,491
6/30/2015
Return funds from completed projects
10,359
7,348,850
FOR FISCAL YEAR 2016 BEGINNING JULY 1, 2015
4/15/2015
FY2016 Budget Addition
24,488,500
31,837,350
4/15/2015
FY2016 Capital Projects
(23,886,000)
7,951,350
CHESTERFIELD COUNTY
DISTRICT IMPROVEMENT FUNDS
4/27/2016
District
Maximum
Carry Over
from
Prior Years
FY2015
Appropriation
Funds Used
Year to Date
Items on
4/27 Agenda
Balance
Pending
Board
Approval
Bermuda
$32,053
$33,500
$15,030
$0
$50,523
Clover Hill
34,003
33,500
9,143
1,000
57,360
Dale
37,500
33,500
9,494
0
61,506
Matoaca
26,913
33,500
13,314
3,000
44,099
Midlothian
37,500
33,500
11,240
0
59,760
County Wide
0
0
0
0
0
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Prepared by
Accounting Department
March 31, 2016
Outstanding
Date
Original
Date
Balance
Began
Description
Amount
Ends
3/31/2016
04/99
Public Facility Lease — Juvenile Courts Project
$ 16,100,000
01/20
$ 3,255,000
(Refinanced 10/10)
03/03
Certificates of Participation* — Building
Construction, Expansion and Renovation
6,100,000
11/23
310,000
10/04
Cloverleaf Mall Redevelopment Project**
16,596,199
10/20
7,484,947
12/04
Energy Improvements at County Facilities
1,519,567
12/17
346,145
05/05
Certificates of Participation* — Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems
14,495,000
11/24
940,000
05/06
Certificates of Participation* —Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems
11,960,000
11/24
3,520,000
08/07
Certificates of Participation — Building
Expansion/Renovation, Equipment
Acquisition
22,220,000
11/27
12, 885,000
06/12
Certificates of Participation Refunding —
Building Acquisition, Construction, Expansion,
Renovation, Installation, Furnishing and
Equipping; Acquisition/Installation of
Systems; Equipment Acquisition
19,755,000
11/24
18,065,000
9/14
Dell Financial Services - Middle School Chromebooks
4,146,000
01/17
1,247,748
8/15
Dell Financial Services - High School Chromebooks
5,633,259
08/17
3,353,198
9/15
Master Equipment Lease Purchase Agreement -
School buses
8,649,800
09/22
8,065,213
*Partially Refinanced 06/12
**Amended and restated 12/14
TOTAL APPROVED
AND EXECUTED
127,174,825
59,472,251
PENDING EXECUTION
Approved
Description
Amount
None
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 27, 2016 Item Number: 11.
Subject:
Closed Session
County Administrator's Comments:
County Administrator: Apo � � S
Board Action Requeste
Summary of Information:
Closed session pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950, as
amended, for discussion and consideration of prospective candidates for
employment as County Administrator.
Preparer: Jeffrey L. Mincks Title: County Attorney
0425:96096.1
Attachments: Flyes 0 No
BOARD O
AGENDA , 1
Page 1 of 1
Meeting Date: April 27, 2016 Item Number: 15.A.
Subiect:
Resolution Recognizing May 21-27, 2016, as "Safe Boating Week" in
Chesterfield County
County Administrator's Comments:
County Administrator:
AfIN
W , y V V,
Board Action Requested:
Mr. Elswick requests that the attached resolution be adopted.
Summary of Information:
This resolution recognizes "Safe Boating Week" in Chesterfield County, urging
those who boat to practice safe boating habits. Members of the United States
Coast Guard Auxiliary, Flotilla 31, will be in attendance to receive the
resolution.
Preparer: Janice Blakley
Attachments: 0 Yes F-1No
Title: Clerk to the Board
RECOGNIZING MAY 21-27, 2016, AS "SAFE BOATING WEEK"
IN CHESTERFIELD COUNTY
WHEREAS, many Chesterfield County residents choose recreational
boating as a way to relax with their families and friends; and
WHEREAS, opportunities for on -the -water activities grow each year;
and
WHEREAS, with this growth comes additional risk and responsibility;
and
WHEREAS, a substantial proportion of the boats currently registered
in the Commonwealth of Virginia are owned by residents of the County of
Chesterfield; and
WHEREAS, use of kayaks and other self-propelled watercraft not
required to be registered is increasing rapidly; and
WHEREAS, additional boaters from outside the county visit our waters
each boating season; and
WHEREAS, it is important that both novice and experienced boaters
practice safe boating habits, maintain essential safety equipment, and
wear a life jacket; and
WHEREAS, the law requires that a wearable life jacket be carried for
each person on board all boats; and
WHEREAS, the life jackets of today are more comfortable, attractive,
and wearable than the styles of past; and
WHEREAS, the theme for the North American Safe Boating Campaign,
"Wear It!", acknowledges that many lives are saved by the use of life
jackets; and
WHEREAS, boating safety education classes and complimentary vessel
safety checks are readily available throughout the year from the United
States Coast Guard Auxiliary.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 27th day of April 2016, publicly recognizes May 21-27,
2016, as "Safe Boating Week" in Chesterfield County and urges all
Chesterfield boaters to take a boating safety course, wear their life
jackets, have their boats checked for other safety equipment, and
practice safe boating.
el 1)G�a
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 27, 2016 Item Number: 15.13.
Subiect:
Resolution Recognizing the 2016 Matoaca High School Varsity Wrestling Team
for Its Outstanding Representation of Chesterfield County
County Administrator
Mr. Elswick requests the Board of Supervisors commend and recognize the Matoaca
High School Varsity Wrestling Team.
Summary of Information:
Under the guidance and direction of Head Coach Mr. Hal Miles and his staff,
the Matoaca High School Varsity Wrestling Team was Conference 12 Champions
and the 2016 VHSL 5A State Champions.
Preparer: Phillip Innis
Attachments:
Title: Interim Director Parks and Recreation
Yes F-1No 00
RESOLUTION RECOGNIZING THE 2016 MATOACA HIGH SCHOOL VARSITY WRESTLING TEAM
WHEREAS, participation in high school sports has long been an integral
part of Chesterfield County's educational, physical and emotional development
for students; and
WHEREAS, Mr. Hal Miles, Head Coach of the Matoaca High School Varsity
Boys Varsity Wrestling Team, completed his first season as head coach; and
WHEREAS, under Mr. Miles' guidance and direction along with his staff,
Jonn White, James Barrett, Anthony Helm, Corey Woody and Rick Roulo, the 2016
Matoaca Warriors finished the season with an overall record of 11-10; and
WHEREAS, the Matoaca Warriors were the Conference 12 Champions for the
7th straight year; and
WHEREAS, the Matoaca Warriors were the 2016 VHSL 5A State Champions for
the 3rd straight year; and
WHEREAS, the team members include at 106 lbs. two-times Conference
Champion, 2016 Regional Champion and 2016 State Champion, Sam Braswell; at 113
lbs. three -times Conference Champion, 2015 Regional Champion and 2015 State
Champion, 2016 third in State, Brandon Woody; at 120 lbs. fourth in
Conference, Christian Clemons; at 126 lbs. 2016 Conference Champion and fourth
in State, Noah Roulo; at 132 lbs. two-times Conference Champion, Markus
Taborn; at 138 lbs. third in Conference, Anthony Lorenzo; at 145 lbs. third in
Conference, Matthew Lockhart; at 152 lbs. Conference Champion and 2016
State Champion, Bryson Woody; at 160 lbs. fourth in Conference, Jakolby
Butler; at 170 lbs. second in Conference, Robert Irving; at 182 lbs. second in
Conference, Mark Money; at 195 lbs. second in Conference, third in Region,
fourth in State, Alvonte Jones; at 220 lbs. fourth in Conference, Isaac Mosby;
and at 285 lbs. four -times Conference Champion, four -times Regional Champion,
four -times State Finalist, three -times State Champion and 5A -6A State Wrestler
of the Year, Anthony Helm.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 27th day of April 2016, publicly recognizes the 2016
Matoaca High School Varsity Wrestling Team for its outstanding representation
of Chesterfield County, commends the team for its commitment to excellence
and sportsmanship, and expresses best wishes for continued success.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to the 2016 Matoaca High School Varsity Wrestling Team, and that this
resolution be permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: April 27, 2016 Item Number: 15.C.
Subiect:
Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout
County Administrator's Comments:
County Administrator:04 U tll�
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Staff has received requests for the Board to adopt resolutions recognizing
Mr. Patrick William Gibson, Troop 2894, sponsored by Saint David's
Episcopal Church; Mr. Matthew Ryan Smith, Troop 2860, sponsored by
Woodlake United Methodist Church; Mr. William David Meadows, Jr., Troop
897, sponsored by Mount Pisgah United Methodist Church; and Mr. Adisa
LeVar Braxton Hall, Troop 410, sponsored by Henrico Arms CONNECT, upon
attaining the rank of Eagle Scout. They will be present at the meeting,
accompanied by members of their families, to accept their resolutions.
Preparer: Janice Blakley
Attachments: 0 Yes
Title
1:1
No
Clerk to the Board
# �C 3l, z�
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916;
and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least 21 merit badges in a wide variety
of skills including leadership, service and outdoor life, serving in a
leadership position in a troop, carrying out a service project
beneficial to their community, being active in the troop, demonstrating
Scout spirit, and living up to the Scout Oath and Law, Mr. Patrick
William Gibson, Troop 2894, sponsored by Saint David's Episcopal
Church; Mr. Matthew Ryan Smith, Troop 2860, sponsored by Woodlake
United Methodist Church; Mr. William David Meadows, Jr., Troop 897,
sponsored by Mount Pisgah United Methodist Church; and Mr. Adisa LeVar
Braxton Hall, Troop 410, sponsored by Henrico Arms CONNECT, have
accomplished those high standards of commitment and have reached the
long -sought goal of Eagle Scout, which is received by only four percent
of those individuals entering the Scouting movement; and
WHEREAS, growing through their experiences in Scouting, learning
the lessons of responsible citizenship, and endeavoring to prepare
themselves for a role as leaders in society, Patrick, Matthew, Will and
Adisa have distinguished themselves as members of a new generation of
prepared young citizens of whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 27th day of April 2016, publicly recognizes Mr.
Patrick William Gibson, Mr. Matthew Ryan Smith, Mr. William David
Meadows, Jr., and Mr. Adisa LeVar Braxton Hall, extends congratulations
on their attainment of Eagle Scout, and acknowledges the good fortune
of the county to have such outstanding young men as its citizens.
Chesterfield County Board of Supervisors Meeting 4.27.2016
UPS
Chesterfield County Board of Supervisors Meeting 4.27.2016
Ethics or moral philosophy is the branch of
philosophy that involves systematizing,
defending, and recommending concepts of
right and wrong conduct. The term ethics
derives from the Ancient Greek word r OIKaq
ethikos, which is derived from the word n8o�
ethos (habit, "custom").
E1NI
-..Am
C11
Chesterfield County Board of Supervisors Meeting 4.27.2016
- What are CCPS habits and customs?
- CCPS is ethically challenged.
- The exiting administration is ethically challenged.
- CTC@ H U LL, process and money.
- Recent Audit — VA Procurement Laws were broken.
- 2017 Budget — ($51VIM) first blush, ($21VIM) passed to BoS.
- The interim leadership team is ethically challenged.
- Example, Providence:
- The BoS and Oversight Committee were intentionally mislead.
- The CCPS board allowed it.
- Are the any other issues where PEOPLE have been mislead?
Chesterfield County Board of Supervisors Meeting 4.27.2016
Moving Forward.....
Cost downs taken
• Reduced phasing from 10 down to 5
• Target date for phase completion not defined as substantial completion
• Improved accessibility of drawings to subcontractors
Cost downs recommended
Remove kitchen renovation - -$1M
• Reduce courtyard renovation to landscape only - -$300k
• Standardize all ceilings - -$3001<
• Take loose furniture out of the bid --$1001<
• Obtain solution for exterior metal panels - $3001<
A&E total estimated impact of cost downs - —$4M
• Still shy of required reduction to be within budget
• Anticipate bids may come in -$2M to $2.5M over budget
NOTE:
CCPS public document
presented to BoS,
CCPS, and Oversight
Committee 4.20.2016
by the COO.
We estimate that if Providence budget were adjusted for inflation from 2012
• Budget should have increased by -$2.9M
• Anticipated bids - with recommended cost downs - would be closer to budget
Chesterfield County Board of Supervisors Meeting 4.27.2016
MOSELEYARCHITECTS
April 2, 2015
ReProvidence Middle School Additions and Renovations
Chesterfield County, Virginia
Mr. John Behan
Chesterfield County Public Schools
10045 Courthouse Road
Chesterfield. Virginia 23832
Dear John
In accordancewith our Contract dated Juno 14, 2014 for the above referenced
Project, we request approval of the Design Development Phase Documents and
authorization to enter the Construction Document Phase. We have forwarded to you
under separate cover two copies of the Design Development Drawings dated April 2,
2015.
The Statement of Probable Construction Costs indicates a Total Project Construction
Cost Estimate in the range of $21,216.134.00 with the following breakdown:
New Construction: $ 2,528,349.00
Heavy Renovation $ 6.317.370.00
Medium Renovation: $ 8,672,780.00
Light Renovation: $ 3.068,249.00
Site.. $ 629,386.00
Total Project Construction: $ 21,216,134.00
Since we have no control over the cost of labor and materials, - ,ent market
conditions, or competitive bidding, we cannot guarantee the accuracy .f this
preliminary estimate of construction cost.
We do recognize that the aforementioned Statement of Probable Cost is
approximately $500,000.00 above the currently project construction budget of
$20,700,000.00. We will endeavor to work closely with CCPS during the Construction
Document Phase to identify areas of project scope that can be revised to bring
estimated constructions back in line with the current project construction budget.
Please indicate your approval by signing and returning one copy of this letter for our
file.
Sincerely,
Stephen E., Halse At , RFP, LEED Accredited Professional
Vice President
iAxi NORfOU(51NEET. RiCNMONDNAM30 KW7W7516 IAx MX311.9M1 �lYJU. �17ndc 4-
MOSS LEvARCHITE CTS.CUM
Date: 4.2.2015
Probable Cost of Construction - $21.2MIVI
- Already over budget by $500M
- Original budget: $20.7MM
Note there are two pieces:
(1) Construction Costs and
(2) Owner's Costs
Chesterfield County Board of Supervisors Meeting 4.27.2016
MOSELEYARCHITECTS
PROBABLE COST BUDGET . DRAFT
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$21.2MM
NOTE 1: The above cost are based on anticipated bid date of October 2015. Appropriate
inflation factors will need to be considered to adjust for the actual bid date if different
from October 2015.
M.
Chesterfield County Board of Supervisors Meeting 4.27.2016
Are the any other issues where the BoS and PEOPLE have been mislead?
Chesterfield County Board of Supervisors Meeting 4.27.2016
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PROJECT MANUAL
PROVIDENCE MIDDLE SCHOOL
Additions and Renovations
CHESTERFIELD COUNTY, VIRGINIA
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Chesterfield County Board of Supervisors Meeting 4.27.2016
-CDSa�..�.a�.�o .
The estimates provided above are not meant for contractor bidding purposes. Additional and/or greater
quantities of these ACM's may be discovered during demolition activities. Additional field verification will
be needed to confirm these quantities.
Prior to any renovation and/or demolition of any portion of the building or its entirely, CDS recommends
that an Asbestos Abatement Specification be prepared and developed by an EPA AHERA Project Designer
and Commonwealth of Virginia Licensed Asbestos Project Designer, and incorporated into the overall
project specification/bid package; and that all materials identified within this report be abated, removed
and disposed/recycled in accordance with EPA, the Commonwealth of Virginia and all other federal, state
and local regulations.
E
CHESTERFIELD COUNTY
�.�°y BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: April 27, 2016 Item Number: 18.A.
Subject:
Public Hearing to Consider an Amendment to the County Code Related to Fee
For Deferral From Public Hearing/Meeting, Final Plat Print Submittal and
Definitions Of Major And Minor Changes
Cou
County Administrator:
Following a public hearing, adopt the attached ordinance amendment.
Summary of Information:
Planning Commission Action. At their March 15, 2016 meeting, the Planning
Commission forwarded a recommendation of approval by a vote of 3 to 2.
Below is a Summary of Proposed Amendment:
Deferral Fee. Recently the Board of Supervisors amended the zoning
ordinance required fee for deferral from a public hearing or meeting.. That
amendment provided that the fee only applies when the applicant is
requesting such deferral. -In order to be consistent in the application of
fees, staff proposes the subdivision ordinance required deferral fee be
amended so as to only apply when the applicant requests such deferral as
well.
Final Plat Print. For subdivision final plats ready for recordation, two
prints are required to be submitted by the applicant. Previously one such
print was a transparency (photographic positive polyester film) print.
Y
Such a transparency print is more expensive than the paper print and with
changes in technology is no longer necessary for staff. Staff proposes
with this amendment that a transparency print no longer be required as one
of the two final plat prints.
Preparer: Kirkland A. Turner Title: Director of Plannin
Attachments: 0 Yes ❑ No #
(U `5 t:�
cGy, CHESTERFIELD COUNTY
w .c
-c s BOARD OF SUPERVISORS Page 2 of 2
AGENDA
1769
Summary of Information Continued:
Major/Minor Change to Approved Preliminary Plats. Preliminary Plats show
the proposed layout for a residential lot subdivision. Once approved, the
plats may only be modified through one of two processes depending upon the
magnitude of the proposed change. If changes are major, the ordinance
requires submission of a new plat. Examples of major changes are changes
in density, Chesapeake Bay Preservation Act compliance or road alignment.
If changes are minor, revisions may be approved with a Technical
Correction Letter.
Examples of minor changes are lot line adjustments, internal alterations
that do not affect adjacent properties or small utility line adjustments.
The development community expressed concern that the definitions of major
change and minor change are too restrictive and requested modification to
allow more staff flexibility. The proposed amendment would provide that a
major change be an alteration that staff determines affects the overall
design intent, or impacts surrounding property, land use or compliance
with code. A minor change is an alteration not determined to be major
change. In addition, the amendment would no longer preclude an increase in
the number of lots within a preliminary plat from being a minor change.
Rather this amendment would allow for an increase in the number of lots as
a minor change provided that as a result of such increase there are not
impacts determined by review staff to be a major change as described
above.
The development community is encouraged to submit initial preliminary plat
plans that accommodate sufficiently the impacts that may result from
reasonable increases in lot density or other design changes so as to avoid
the major changes that result in a new submittal. It is hoped that the
approved preliminary plat is the highest and best design intent of the
development so that the need for major changes is rare. With this
amendment we further expand the flexibility for staff to easily approve
changes when such accommodation was already made or when little or no
impact upon compliance or adjacent property occurs. This helps avoid
additional delay and expense during the development process.
0('PG a ,'
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 17-9,17-48,17-51
AND 17-85 OF THE SUBDIVISION ORDINANCE RELATING TO FEES FOR DEFERRAL
FROM PUBLIC HEARING/MEETING, FINAL PLAT PRINT SUBMITTAL AND
DEFINITIONS OF MAJOR AND MINOR CHANGES.
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 17-9, 17-48, 17-51 and 17-85 oj'the Code of'the County of Chesterfield, 1997,
as amended, are amended and re-enacted, to read asfollows:
Sec. 17-9. Fees. In addition to any other required fees, including those fees imposed by state
agencies, the fees provided in this section shall be submitted to the planning department in
conjuriction with the specified application or request.
Application Type
Fee (in dollars)
Initial Submittal plus 2 Revision Submittals
1000 plus 50 per lot
Preliminary Subdivision
Fourth and Subsequent Submittals
900
Plat
Overall Conceptual Plan
Initial Submittal plus 2 Revision Submittals
1100
(submitted for review
Fourth and Subsequent Submittals
900
separate from Preliminary
Subdivision Plat)
Initial Submittal plus 2 Revision Submittals
1400 plus 70 per lot or parcel
Construction Plan Review
Fourth and Subsequent Submittals
1000
Table Review
350
Construction Plan Adjustment
500 per submittal
Lot Subdivision Final Plat
1600 plus 30 per lot
Amended or Line Modification Final Plat
85 per lot or parcel
Residential Parcel and Family Subdivision Final Plat
100 per lot or parcel
Onsite Sewage Disposal System Soils Analysis Review
155 per lot or parcel
Major Change to Approved Plat
1000 per submittal
Technical Correction Letter per Requested Change
100
Exceptions to Subdivision Requirements Sec. 17-8
1000 per ordinance sectio
Deferral Request by Applicant from Planning Commission Public
1000 for first deferral
plus 2000 for each deferral
Hearing/Meeting
thereafter -94
Written Verification of Subdivision or Subdivision Intereretation
150
[1] This fee is in addition to fees applicable to a subdivision plat review.
[2] Fee to be paid by applioant requesting er eensenfing to deferi:al.
000
Sec. 17-48. Lot subdivision final plat process.
000
C. Plat approval.
000
2. After the final plat has been reviewed to an approvable format, the subdivider may
submit two final platsrp ints suitable for recordation � '� that incorporate and
address final plat written review comments and conditions. ane The prints shall
conformi*g to the Virginia State Library and Archives Standards for plats_,—and ene
000
Sec. 17-51. Residential parcel subdivision final plat.
D. Plat Approval.
000
000
After the final plat has been reviewed to an approvable format, the subdivider may
submit two final plats -prints suitable for recordation that incorporate and
address final plat written review comments and conditions. one The prints shall
conformi*g to the Virginia State Library and Archives Standards for plats„ acid ene
000
2
Sec. 17-85. Definitions.
000
D. The following definitions shall apply to this chapter:
000
Major Change: For the purpose of article II of this chapter, significant the fezg
alterations which, eenstitute a Major Ghanga as determined by the plans review team=,
chances the overall design intent, or impacts surrounding Dro>7erties. land use of the
subiect bronerty or comaliance with this chanter. Such alteration may include. but not be
limited tn-
1 Plat alterations resulting in the Road creation, realignment or extension;of ^ street, or
b
es for the
fel-lewi
2.p^u,. `reHq^),'alVSMP and CBPA compliance s
2. Street realignments street extenSIORS
3. BMP relocation affecting adjacent property.; -
4. Impact upon, or mModification to
,4 environmental features; or,
5. Major water or wastewater facility relocation.
tn
whieh will iffipaet land use, eefflplianee �,N,ith the fequifeiffients ef this ehaptef, ef
sur+eundinb .
Minor Change: For the purpose of article II of this chapter, alterations not defined as,, a -or
determined by the plans review team to be, a Major Change, so long as they alteration
does not conflict with applicable provisions of
this chapter.
000
VSMP: Virginia Stormwater Management Program regulations authorized by the Virginia
Stormwater Management Act.
(2) That this ordinance shall become effective upon adoption.
1928:95870.1
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
April 20, 2016
Date Category Description Ad Size Total Cost
04/20/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 40 L 380.00
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield County, Vir•
gima, at an adjourned meeting on April 27, 2016, at 6:30 p.m, in the
County Public Meeting Room at the Chesterfield Administration Build.
Publisher Of the
ing, Rt, 10 and Lori Road, Chesterfield, Virginia will hold a public hearing
where persons may appear and present their views concerningg:
An ordinance to amend the Code of the County of Chesterfietd,1997, as
Richmond Times—Dispatch
amended, by amending and reenacting Section 17.9,17.48,11.51 and
ee and r definial tions major
lic h ring/meetf the ing, fin ordinance print
lic hearing/meeting, final plat print submittal and definitions of major
submittal
This is to certify that the attached TAKE NOTICE Take notice t was
Y
and minor changes. The amendment would eliminate the requirement
for applicant to pay deferral fee when consenting to deferral of public
published by the Richmond Times—Dispatch, Inc. in the City of
hearing/meeting initiated by the Planning Commission; eliminate sub-
Richmond, State of Virginia, on the following dates:
mittal of transparent print of final plat; and amend definitions of major
and minor changes to preliminary plats to, among other things, include
under major change those changes which alter overall design intent, or
04113, 04/20/2016
impact surrounding property, land use or compliance with chapter, and
remove from minor change definition the prohibition on increasing lot
density.
A copy of the proposed ordinance and informatidn concerning docu•
The First insertion being given ... 04/13/2016
9 9
mentation for the proposed fee, levy, increase and/or reduction are
available for examination by public in the County Administrator's Office
and the Clerk to the Board's Office (Room 504) at the Lane B. Ramsey
Newspaper reference: 0000293067
Administration Building, 9901 Lori Road, Chesterfield Virginia, for public
examination between the hours of 8:30 am, and 5:00 p.m. of each regu•
lar business day, After the public hearing on ordinance amendments
that involve fees, the Board of Supervisors may recommend changes in
Sworn to and subscribed before me this
proposed amendments which could range from approvingg no change in
current fees to approving fee changes in accordance wfth proposed or.
dinance amendments or any combination in between, The legal authori•
Z
ty for enactment of fees levies increases and/or reductions includes
ZO ( Sp
County Charter and Va, Code Section 15.2.2241(A)(9). Except as descri•
'
bed herein no other new increased or reduced fees are proposed with
amendments involving fees,
The hearing is held at a public facility designed to be accessible to per.
sons with disabilities, Any persons with questions on the accessibility
-
of the facility or need for reasonable accommodations should contact
Janice Blakley,Clerk tothe Board, at748.1200. Persons needing inter.
tary Public Supervisor
preter services for the deaf must notify the Clerk to the Board no later
than Friday, April 22, 2016.
Janet Johnson Vtfifliarms
NOTARY PUBLIC
State of Virginia Commonwealth of Virginia
City of Richmond 7566416
My Commission expires My Commission Expires June 30; 2.017
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
RCiti
Meeting Date: April 27, 2016 Item Number: 21.
Subiect:
Adjournment, Convening of Closed Session,
Meetings of the Board of Supervisors
County Administrator's Comments:
County Administrator: e,
Board Action Requested:
Summary of Information:
and Notice of Next Scheduled
Motion of adjournment and convening of 15 -day closed session at undisclosed
locations pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950, as
amended, for discussion and consideration of prospective candidates for
employment as County Administrator. The Board is adjourning to two future
meetings. First, the Board will meet on Thursday, May 12, 2016, at 1:00
p.m. in the Public Meeting Room to come out of the 15 -day closed session
and to certify the closed session. Second, the Board is adjourning to
Friday, May 13, 2016, at 8:30 a.m. at Virginia State University's Gateway
Dining/Event Center for a joint retreat with the Chesterfield County School
Board.
Preparer: Janice Blakley
Attachments: ❑ Yes
Title: Clerk to the Board