10-10-2001 MinutesBOARD OF SUPERVISORS
MIN-dTES
October 10, 2001
Supervisors in Attendance:
Mrs. Renny B. Humphrey, Chairman
Mr. Kelly E. Miller, Vice Chrm.
Mr. Edward B. Barber
Mr. J. L. McHale, III
Mr. Arthur S. Warren
Mr. Lane B. Ramsey
County Administrator
Staff in Attendance:
Colonel Carl R. Baker,
Police Department
Mr. George Braunstein,
Dir., Community Services
Board
Mr. Craig Bryant, Dir.,
Utilities
Ms. Mary Ann Curtin, Dir.,
Intergovtl. Relations
Ms. Rebecca Dickson, Dir.,
Budget and Management
Ms. Lisa Elko,
Clerk
Mr. Bradford S. Hammer,
Deputy Co. Admin.,
Human Services
Mr. John W. Harmon,
Right-of-Way Manager
Mr. Russell Harris, Mgr.
of Community Development
Services
Mr. Thomas E. Jacobson,
Dir., Planning
Mr. Donald Kappel, Dir.,
Public Affairs
Mr. Louis Lassiter, Dir.,
Internal Audit
Ms. Mary Lou Lyle,
Dir., Accounting
Ms. Lynell McClinton, Chief
of Admin., Parks and Rec.
Mr. R. John McCracken,
Dir., Transportation
Mr. Richard M. McElfish,
Dir., Env. Engineering
Mr. Steven L. Micas,
County Attorney
Mr. Francis Pitaro, Dir.,
General Services
Dep. Chief Paul Shorter,
Fire Department
Mr. James J. L. Stegmaier,
Deputy Co. Admin.,
Management Services
Mr. M. D. Stith, Jr.,
Deputy Co. Admin.,
Community Development
Mr. Thomas A. Taylor, Dir.,
Block Grant Office
Sheriff Clarence Williams,
Sheriff's Department
Mrs. Humphrey called the regularly scheduled meeting to order
at 4:15 p.m
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1, APPROVAL OF MINUTES
On motion of Mr. McHale, seconded by Mr. Warren, the Board
approved the minutes of September 26, 2001, as submitted.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
2. COUNTY ADMINISTRATOR'S COM~4ENTS
Mr. Ramsey introduced Mr. Wes Swope, Director of Golf/General
Manager for First Tee Chesterfield to make a presentation on
programs and activities after their first full summer of
operation.
Mr. Swope stated that operations at First Tee are currently
very strong and it is anticipated that contributions from title
sponsors, together with two grants, should extinguish any
operating deficit for 2002. He further stated that the buffer
along the exterior of the golf course adjacent to home sites
should be completed by late October or early November 2001. He
then introduced Ms. Sherry Dircks, Director of Instruction and
Programming, to review First Tee's certification program.
Ms. Dircks stated that First Tee's certification program is a
six-session program that includes life skills as well as golf
instruction. She further stated that 258 students have
completed the program since January 2001. She stated that
First Tee hopes to expand its programming in the future by
adding additional classes and offering life skill instruction
in all levels of the County's school system.
Mr. Wade Vidal stated that participation at the First Tee
facility has been a wonderful experience for his son Logan.
Mr. Logan Vidal, a member of First Tee's junior program, stated
that he has enjoyed the program so much that he now volunteers
at the facility.
Ms. Alicia Vidal stated that First Tee offers a great
opportunity for families to participate together in the same
sport.
Mr. Ramsey stated that 90 percent of the children who have been
certified through First Tee's program and 95 percent of the
children who are utilizing the facility are Chesterfield
residents.
When asked, Mr. Ramsey stated that no County funds are being
used to subsidize First Tee. He also indicated that the
buffering around the water hazards is complete.
BOARD COMMITTEE REPORTS
Mr. Barber expressed appreciation to Ms. Randol who was guest
speaker at his constituents' meeting on October 1, 2001
regarding the Citizen Satisfaction Survey.
Mr. Warren stated that his next constituents' meeting will be
held October 30, 2001 regarding terrorism, homeland security
and its impact on the community. He further stated that he
will hold another community meeting on November 19, 2001 at
Clover Hill High School relative to international terrorism and
facts that County residents should be aware of.
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Mrs. Humphrey requested that invitations also be extended to
the Matoaca District constituency for the November 19, 2001
meeting.
Mr. Warren stated that he feels a joint meeting for Clover Hill
and Matoaca residents is a good idea.
Mr. McHale stated that he will hold a constituents' meeting on
November 5, 2001 relative to the Citizen Satisfaction Survey.
He further stated that the meeting will be held at the Small
Business Incubator so that residents will have the opportunity
to view the facility.
REOUESTS TO POSTPONE ACTION, ADDITIONS, OR CHANGES IN
THE ORDER OF PRESENTATION
On motion of Mr. McHale, seconded by Mr. Barber, the Board
added Item 8.B.9.c., Transfer of District Improvement Funds
from the Clover Hill District Improvement Fund to the Parks and
Recreation Department for the Purchase and Installation of a
Water Meter to Serve the Irrigation System at the Swift Creek
Elementary School Athletic Field; added Item 8.B.10., Transfer
of Unallocated Community Development Block Grant Funds for the
Design and Construction of Drainage Improvements at Rayon Park;
added Item 8.B.11., Authorization for Sprintcom, Incorporated,
Triton PCS, Incorporated and Richmond 20MH2, LLC d/b/a NTELOS
to Apply for Substantial Accord and a Conditional Use Planned
Development to Permit Exceptions to Ordinance Requirements for
Communications Antennae to be Installed on the Robious Water
Tank; replaced Item 10.B., Status Report on the General Fund
Balance, Reserve for Future Capital Projects, District
Improvement Funds and Lease Purchases; and adopted the Agenda,
as amended.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
5. RESOLUTIONS AND SPECIAL RECOGNITION~
5oa.
RECOGNIZING MR. JOSEPH H. NUNNALLY, JR., S~RIFF'S
OFFICE, UPON HIS RETIREMENT
Sheriff Williams introduced Mr. Joseph Nunnally who was present
to receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, Mr. Joseph H. Nunnally, Jr. has faithfully served
the Chesterfield County Sheriff's Office in positions ranging
from Deputy to Captain since January 1971; and
WHEREAS, serving the public for over thirty years, Mr.
Nunnally has provided quality public service and symbolized the
type of employee Chesterfield County seeks; and
WHEREAS, Mr. Nunnally's desire to do a good job has been
a primary factor that has permitted him to perform at a very
high level while always striving for excellence and going
beyond the call of duty; and
WHEREAS, Mr. Nunnally has been extremely effective in
working with all groups, including elected representatives,
officials from surrounding localities, co-workers, and the
citizens of Chesterfield County.
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NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors publicly recognizes the outstanding
contributions of Mr. Joseph H. Nunnally, Jr., expresses the
appreciation of all residents for his service to the County,
and extends its appreciation for his dedicated service to the
County, congratulations upon his retirement, and best wishes
for a long and happy retirement.
AND, BE IT FURTHER RESOLVED, that a copy of this
resolution be presented to Mr. Nunnally and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
Mrs. Humphrey presented the executed resolution and a Jefferson
Cup to Mr. Nunnally, accompanied by members of his family and
Sheriff Williams, expressed appreciation for his dedicated
service to the County, and wished him well in his retirement.
Mr. Nunnally expressed appreciation to the Board
recognition and stated that he has enjoyed working
Sheriff's Office and serving the public.
for the
in the
5,B, RECOGN!ZiN~ QCTOBER 7 - 15, 2001 A~ "FIRE PREVENTION
W~EK"
Lieutenant Lonnie Lewis expressed appreciation to the Board for
its support of fire prevention efforts and stated that open
houses will be held at all County fire stations on October 14,
2001. He stated that this year's theme is fire safety in the
home. He further stated that Lowe's has generously donated
1,000 smoke detectors for the Fire Department to distribute to
County citizens. He stated that a program is being developed
for a summer Fire Camp which will target middle school children
in the County. He then introduced Fire Marshal Michael Hatton
who was present to receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, cooking, heating and electrical fires represent
three of the nation's leading causes of home fires, and are
collectively responsible for nearly half of all home fires and
almost one-third of the associated fire deaths; and
WHEREAS, the vast majority of home cooking, heating and
electrical fires can be prevented by taking simple safety
precautions; and
WHEREAS, developing a home fire escape plan and practicing
it at least twice a year is critical to escaping a fire safely;
and
WHEREAS, proper installation, testing and maintenance of
smoke alarms are part of a thorough home fire escape plan; and
WHEREAS, by preventing the leading causes of home fires,
and by developing and practicing a thorough home fire escape
plan, people can greatly reduce their risk to fire; and
WHEREAS, the Fire Prevention Week 2001 theme, "Cover Your
Bases and Strike Out Fire," teaches the public how to prevent
cooking, heating and electrical fires, and encourages people to
develop a home fire escape plan that includes working smoke
alarms; and
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01-785
WHEREAS, the fire service of Chesterfield County is
dedicated to the safety of life and property from the
devastating effects of fire; and
WHEREAS, the members of the fire service are joined by
other concerned citizens of this County, as well as other
emergency service providers and safety advocates, businesses,
schools and service clubs.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors publicly recognizes the week of
October 7-13, 2001, as "Fire Prevention Week," and that this
week commemorates the Great Chicago Fire of 1871, which killed
more than 250 persons, left 100,000 homeless, and destroyed
more than 17,400 buildings.
AND, BE IT FURTHER RESOLVED, that the Board of Supervisors
calls upon the people of Chesterfield County to participate in
fire prevention activities at home, work and school, and to
take the steps needed to make their homes and families safe
from the leading causes of home fires, which include cooking,
heating and electrical.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
Mrs. Humphrey presented the executed resolution to Chief
Hatton, accompanied by Lieutenant Lewis, and expressed
appreciation for the Fire Department's efforts in fire
prevention.
5.C. RECOGNIZING OCTOBER 2001, AS "OUALITY MO~"
Mr. Ramsey introduced Ms. Sharon Randol, Quality Coordinator
who was present to receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, a commitment to excellence in government,
education, manufacturing, service and health care is essential
to our nation's well-being; and
WHEREAS, over the years, Virginians have shown great
personal pride and interest in developing quality goods and
services and in promoting a high standard of excellence in both
the public and private sectors; and
WHEREAS, from the smallest to largest manufacturing
service organizations in the Commonwealth of Virginia, quality
is a major concern; and
WHEREAS, the individual workers, business leaders,
educators, and government officials must work together to
promote excellence in the public and private sectors, and
WHEREAS, in February 1992, the Chesterfield County Board
of Supervisors directed the County Administrator to develop and
initiate an ongoing total quality improvement effort aimed at
reinventing the way Chesterfield County government services its
customers; and
WHEREAS, many County employees have joined the ranks of
those in the private sector who are applying quality
improvement tools and training in the workplace; and
WHEREAS, Chesterfield County has distinguished itself as
a leader in quality and productivity as evidenced by the
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receipt of the 1998 Award for Continuing Excellence, and by
documented improvements that have accumulated to 31,000 hours
saved and $5.7 million in costs savings and cost avoidance; and
WHEREAS, the Chesterfield County Board of Supervisors
recognizes that continuation of the County's commitment to
Total Quality Improvement is a vital part of the County's
strategies to provide a FIRST CHOICE community through
excellence in public service.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors publicly recognizes October 2001,
as ~Quality Month" in Chesterfield County and calls its
significance to the attention of all its citizens.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
Mrs. Humphrey presented the executed resolution to Ms. Randol,
accompanied by Mr. Ramsey, and expressed appreciation for the
Total Quality Improvement initiative that has saved the County
$1 million annually.
Mr. Ramsey read a letter from Senators Warner and Allen
acknowledginH the outstanding performance of Ms. Randol as
Chair of the process for the Senate Productivity and Quality
Award of Virginia. He expressed appreciation to Ms. Randol for
her leadership in quality efforts in the State as well as the
County.
Ms. Randol expressed appreciation for the Board's continued
support of the quality initiative.
6. WORK SESSIONS
O REPORT ON CHANGES FOR FINANCIAL STATEMENTS
Mr. Jeff Franklin, Accounting Manager, presented an overview of
major reporting changes for financial statements required by
the Governmental Accounting Standards Board (GASB) effective
for FY2002. He stated that governments with revenues in excess
of $100 million or more must implement the changes in FY2002.
He reviewed four components of the required changes:
maintaining a fund based focus; government wide focus;
infrastructure; and management discussion and analysis. He
stated that the fund based focus includes recording financial
activity by major fund and indicated that the same statements
and information will still be available. He further stated
that the government wide focus will move jurisdictions into the
line of more traditional business reporting using statements of
activities and net assets. He further stated that
infrastructure is being reported for the first time in
governmental funds and requires retroactive reporting and
reporting using historical cost based depreciation. He stated
that the Management Discussion and Analysis component of the
changes will provide an analysis of the basic financial
statements that users need to interpret the information
presented in the statements. He reviewed improvements that
will be accomplished through the new reporting: provides long
term financial perspective; presents cost of services approach;
continues to provide short term perspective for budgetary
accountability; and provides a narrative overview and analysis.
Mr. McHale stated that the new reporting statements will be
easier for citizens to review.
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Mr. Ramsey stated that the reporting changes represent a major
transition for the Accounting Department and commended staff
for their efforts in implementing the new reporting.
7, DEFERRED ITEMS
There were no Deferred Items at this time.
8. NEW BUSINESS
8.A. STREETLIGHT INSTALLATION APPROVALS
On motion of Mr. Warren, seconded by Mr. Barber,
approved the following streetlight installations:
CLOVER HILL DISTRICT
* Sandyridge Parkway and Shady Pointe Court
Cost to install streetlight: $5,852.36
MIDLOTHIAN DISTRICT
* Elkhardt Road, vicinity of 6611
Cost to install streetlight: $312.12
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
the Board
8.B. CONSENT IT~M~
8.B.1. APPROVAL OF DONATION OF SURPLUS BOAT TRAILER AND
MOTOR TO COLONIAL HEIGHTS FIRE DEPARTMENT
On motion of Mr. McHale, seconded by Mr. Miller, the Board
approved the donation of a boat trailer and motor to Colonial
Heights Fire Department.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
8.B.2. STATE ROAD ACCEPTANCE
On motion of Mr. McHale, seconded by Mr. Miller, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia Department
of Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements
of the Virginia Department of Transportation.
NOW, THEREFORE BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to ~ 33.1-229, Code of Virginia, and the Department's
Subdivi$iQn Street Requirements.
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AND, BE IT FURTHER RESOLVED, that this Board guarantees a
clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Tyne Change to the Secondary System of State Hiohwavs:
Basis for Change: Addition, New subdivision street
Statutory Reference: §33.t -229
Project:
From:
To:
Addition
Savannah Trace, Section 3
Gateline Drive, State Route Number: 3028
Steven Hill Dr., ( Rt. 3898)
.04 Mi. S Of Steven Hill Dr., ( Rt. 3898), a distance of: 0.04 miles.
Right-of-way record was filed on 4/25/2000 with the Office Of Clerk To Circuit Court in Pb. 110; Pg. 69,
with a width of 40 Ft.
· Ironside Drive, State Route Number: 3032
From: Steven Hill Dr., ( Rt. 3898)
To: .07 Mi. S Of Steven Hill Dr., ( Rt. 3898), a distance of: 0.07 miles.
Right-of-way record was filed on 4/25/2000 with the Office Of Clerk To Circuit Court in Pb. 110; Pg. 69,
with a width of 40 Ft.
· Ruddy Creek Drive, State Route Number: 4474
From: Steven Hill Dr., ( Rt. 3898)
To: Bryanbell Dr., ( Rt. 3031), a distance of: 0.11 miles.
Right-of-way record was filed on 4/25/2000 with the Office Of Clerk To Circuit Court in Pb. 110; Pg. 69,
with a width of 40 Ft.
· Steven Hill Drive, State Route Number: 3898
From: Ruddy Creek Dr., ( Rt. 4474)
To: .02 Mi. E Of Ruddy Creek Dr., (Rt. 4474), a distance of: 0.02 miles.
Right-of-way record was filed on 4/25/2000 with the Office Of Clerk To Circuit Court in Pb. 110; Pg. 69,
with a width of 40 Ft.
· Steven Hill Drive, State Route Number: 3898
From: Ruddy Creek Dr., ( Rt. 4474)
To: Gateline Dr., ( Rt. 3028), a distance of: 0.08 miles.
Right-of-way record was filed on 4/25/2000 with the Office Of Clerk To Circuit Court in Pb. 110; Pg. 69,
with a width of 40 Ft.
· Steven Hill Drive, State Route Number: 3898
From: Gateline Dr., ( Rt. 3028)
To: Ironside Dr., ( Rt. 3032), a distance of: 0.10 miles.
Right-of-way record was filed on 4/25/2000 with the Office Of Clerk To Circuit Court in Pb. 110; Pg. 69,
with a width of 40 Ft.
· Steven Hill Drive, State Route Number: 3898
From: Ironside Dr., ( Rt. 3032)
To: Tumaway Ln., ( Rt. 3030), a distance of: 0.07 miles.
01-789
Right-of-way record was filed on 4/25/2000 with the Office Of Clerk To Circuit Court in Pb. 110; Pg. 69,
with a width of 40 Ft.
· Staven Hill Drive, State Route Number: 3898
From: Tumaway Ln., ( Rt. 3030)
To: .07 Mi. W Of Tumaway Ln., ( Rt. 3030), a distance of: 0.07 miles.
Right-of-way record was filed on 4/25/2000 with the Office Of Clerk To Circuit Court in Pb. 110; Pg. 69,
with a width of 40 Ft.
· Turnaway Lane, State Route Number: 3030
From: Steven Hill Dr., ( Rt. 3898)
To: .03 Mi. S Of Steven Hill Dr., ( Rt. 3898), a distance of: 0.03 miles.
Right-of-way record was filed on 4/25/2000 with the Office Of Clerk To Circuit Court in Pb. 110; Pg. 69,
with a width of 40 Ft.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
8.B.3. ADOPTION OF RESOLUTIONS
8.B.3 .a.
RECOGNIZING OFFICER ROBERT H. SAMUELS, POLICE
DEPARTMENT, UPON HIS RETIREMENT
On motion of Mr. McHale, seconded by Mr. Miller, the Board
adopted the following resolution:
WHEREAS, Mr. Robert H. "Robbie" Samuels retired from the
Chesterfield County Police Department on October 1, 2001; and
WHEREAS, Officer Samuels provided 24 years of quality
service to the citizens of Chesterfield County; and
WHEREAS, Officer Samuels has faithfully served the County
in the capacity of Patrol Officer, Evidence Technician, and
Field Training Officer; and
WHEREAS, Officer Samuels received a commendation for his
outstanding forensic knowledge and skill, whereby he provided
crucial forensic evidence and testimony, which led to the
arrest and conviction of two murderers in Chesterfield County;
and
WHEREAS, the evidence gathered by Officer Samuels and
other detectives also enabled the Richmond Police Department to
clear a murder and shooting in the City of Richmond; and
WHEREAS, Officer Samuels has received numerous letters of
thanks and appreciation for the assistance rendered in all
types of situations; and
WHEREAS, Officer Samuels has provided the Chesterfield
County Police Department with many years of loyal and dedicated
service; and
WHEREAS, Chesterfield County and the Board of Supervisors
will miss Officer Samuels' diligent service.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield
County Board of Supervisors recognizes Mr. Robert H. "Robbie"
Samuels, and extends on behalf of its members and the citizens
of Chesterfield County, their appreciation for his service to
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the County, their congratulations upon his retirement, and
their best wishes for a long and happy retirement.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
8.B.3 .b,
RECOGNIZING OCTOBER 10, 2001 AS "SAVE DAY IN
CHESTERFIELD COUNTY"
On motion of Mr. McHale, seconded by Mr. Miller, the Board
adopted the following resolution:
WHEREAS, violence is among the leading causes of death in
America, and has replaced disease as the number one killer of
children; and
WHEREAS, domestic violence has devastating effects on a
woman's physical and emotional well-being, and her ability to
care for her children; and
WHEREAS, violence comes in many forms; sexual violence;
gang and peer-related violence committed by youth of all ages;
family violence; street violence; and violence in the media;
and
WHEREAS, billions of dollars per year are attributable to
preventable violence-related deaths and injuries and add a
tremendous burden to America's health care system; and
WHEREAS, the first step toward unraveling the many layers
of our nation's violence problems can begin with awareness; and
WHEREAS, awareness and prevention are the heart of the
SAVE Program and of its cornerstone event, SAVE Today for
Tomorrow, during which physicians' spouses across the country
will join efforts to Stop America's Violence Everywhere (SAVE);
and
WHEREAS, members of the Richmond Academy of Medicine
Alliance, Incorporated will lead the effort to urge local
citizens to search for ways we can all help SAVE (Stop
America's Violence Everywhere);
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors publicly recognizes October 10,
2001 as "SAVE Day" in Chesterfield County.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
$.B.4. APPROVAL OF CONSTRUCTION CONTRACTS
$.B,4,a,
TQ GERALD K. MOODY T/A SOUTHERN CONSTRUCTION COMPANY
FOR THE CHALKLEY ROAD WATER LINE PROJECT
On motion of Mr. McHale, seconded by Mr. Miller, the Board
awarded a construction contract to Gerald K. Moody T/A Southern
Construction Company, in the amount of $146,401.97, for County
Project Number 00-0121, Chalkley Road Water Line, and
authorized the County Administrator to execute the necessary
documents.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
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8.B.4.b.
TO HOLMES ENTERPRISES, INCORPORATED FOR THE
RENOVATION OF THE ROOF FOR THE PROCTOR'S CREEK
WASTEWATER TREATMENT PLANT DIGESTOR BUILDING
On motion of Mr. McHale, seconded by Mr. Miller, the Board
awarded a construction contract to Holmes Enterprises,
Incorporated, in the amount of $195,000, for the renovation of
the roof for the Proctor's Creek Wastewater Treatment Plant
Digestor Building, and authorized the County Administrator to
execute the necessary documents.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
8.B.5.
APPROVAL OF UTILITY CONTRACT FQR CROSS-SMITH SEWER
LINE EXTENSION
On motion of Mr. McHale, seconded by Mr. Miller, the Board
approved the following utility contract for Cross-Smith Sewer
Line Extension - Contract Number 01-0134, which includes 163
L.F. ± of eight-inch wastewater lines, and authorized the
County Administrator to execute any necessary documents.
Developer:
Contractor:
Contract Amount:
Code:
District:
Margaret S. Cross and Littleton
Lester Smith
InfraCorps of Virginia, Incorporated
Estimated County Cost for
Offsite ......................
Estimated Developer Cost .....
Estimated Total ..............
(Refunds thru Connections - Offsite)
Matoaca
$11,002.45
$23,672.55
$34,675.00
5N-572VO-E4D
(It is noted a copy of the vicinity sketch is filed with the
papers of this Board.)
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
8.B.6. ACCEPTANCE OF PARCELS OF LAND_
8 .B.6 .a.
ALONG THE EAST RIGHT OF WAY LINE OF JEFFERSON
DAVIS HIGHWAY AND THE SOUTH RIGHT OF WAY LINE
OF OSBORNE ROAD FROM CAPITAL REALTY ASSOCIATES,
L.L.¢,
On motion of Mr. McHale, seconded by Mr. Miller, the Board
accepted the conveyance of a parcel of land containing 0.489
acres along the east right of way line of Jefferson Davis
Highway and the south right of way line of Osborne Road from
Capital Realty Associates, L.L.C., and authorized the County
Administrator to execute the necessary deed. (It is noted a
copy of the plat is filed with the papers of this Board.)
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
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8.B.6.b.
ALONG THE EAST RIGHT OF WAY LiNE OF BRANDERS BRIDGE
ROAD FROM THE TRUSTEES OF LIVING WORD WORLn
OUTREACH
On motion of Mr. McHale, seconded by Mr. Miller, the Board
accepted the conveyance of a parcel of land containing 0.067
acres along the east right of way line of Branders Bridge Road
(State Route 625) from the Trustees of Living Word World
Outreach, and authorized the County Administrator to execute
the necessary deed. (It is noted a copy of the plat is filed
with the papers of this Board.)
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
APPROPRIATION OF FUNDS FOR THE WINTERPOCK ROAD
WIDENING PROJECT AT ROUTE 360
On motion of Mr. McHale, seconded by Mr. Miller, the Board
appropriated $249,516 in cash proffers for the Winterpock Road
Widening Project ($106,036 from Shed 11 and $143,480 from Shed
12); and authorized the County Administrator to proceed with
the design, right-of-way acquisition and advertisement for a
construction contract for the Winterpock Road Widening Project.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
SET DATE FOR A PUBLIC HEARING TO CONSIDER CHANGES TO
THE ZONING ORDINANCE RELATING TO AMENDMENTS TO
PREVIOUSLY ZQNED PROPERTY
On motion of Mr. McHale, seconded by Mr. Miller, the Board set
the date of November 14, 2001 at 7:00 p.m. for a public hearing
to consider changes to the Zoning Ordinance relating to
amendments to previously zoned property.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
8.B.9, TRANSFER OF DISTRICT IMPROVEMENT FUNDS
$,B,9.a,
FROM THE MATOACA DISTRICT IMPRQVEMENT FUND TO THE
PARKS AND RECREATION DEPARTMENT FOR FIELD
IMPROVEMENTS TO EXISTING BASEBALL FIELDS AND THE
CREATION OF A FOOTBALL FIELD AT THE ALBERTA SMITH
ATHLETIC FIELD
On motion of Mr. McHale, seconded by Mr. Miller, the Board
transferred $5,000 from the Matoaca District Improvement Fund
to the Parks and Recreation Department for field improvements
(top soil, seed, irrigation and drainage) to existing baseball
fields and the creation of a football field at the Alberta
Smith Athletic Field.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
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8.B.9.b. FROM THE MATOACA DISTRICT IMPROVEMENT FUND TO THE
VIRGINIA STATE UNIVERSITY SCHOLARSHIP PROGRAM
On motion of Mr. McHale, seconded by Mr. Miller, the Board
transferred $2,000 from the Matoaca District Improvement Fund
to the Virginia State University Scholarship Fund, to be
designated for a Chesterfield County student.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
8.B.9.c.
FROM THE CLOVER HILL DISTRICT IMPROVEMENT FUND TO
THE PARKS AND RECREATION DEPARTMENT FQR THE
PURCHASE AND INSTALLATION OF A WATER METER TO
SERVE THE IRRIGATION SYSTEM AT THE SWIFT ~RE~K
ELEMENTARY SCHOOL ATHLETIC FIELD
On motion of Mr. McHale, seconded by Mr. Miller, the Board
transferred $7,000 from the Clover Hill District Improvement
Fund to the Parks and Recreation Department for the purchase
and installation of a water meter to serve the irrigation
system at the Swift Creek Elementary School athletic field.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
8.B.10.
TRANSFER OF UNALLOCATED COMMUNITY DEVELOPMENT BLOCK
GRANT FUNDS FOR THE DESIGN AND CONSTRUCTION OF
DRAINAGE IMPROVEMENTS AT RAYON PARK
On motion of Mr. McHale, seconded by Mr. Miller, the Board
transferred $50,000 in unallocated Community Development Block
Grant funds for the design and construction of drainage
improvements at Rayon Park, pending approval by the Office of
Housing and Urban Development.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
8 .B.11.
AUTHORIZATION FOR SPRINTCOM, INCORPORATED, TRITON
PCS, INCORPORATED AND RICHMOND 20MH2, LLC D/B/A
NTELOS TO APPLY FOR SUBSTANTIAL ACCORD AND A
CONDITIONAL USE PLANNED DEVELOPMENT TO PERMIT
EXCEPTIONS TO ORDINANCE REOUIREMENT~ FOg
COMMUNICATIONS ANTENNAE TO BE INSTALLED ON T~E
ROBIOUS WATER TANK
On motion of Mr. McHale, seconded by Mr. Miller, the Board
authorized Sprintcom, Incorporated, Triton PCS, Incorporated
and Richmond 20MH2, LLC d/b/a NTELOS to apply for substantial
accord and a conditional use planned development to permit
exceptions to ordinance requirements for communications
antennae to be installed on the Robious Water Tank.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
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9, HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIM8
There were no hearings of citizens on unscheduled matters or
claims at this time.
10. REPORTS
On motion of Mr. McHale, seconded by Mr. Miller, the Board
approved the following reports:
A report on Developer Water and Sewer Contracts and a status
report on the General Fund Balance, Reserve for Future Capital
Projects, District Improvement Funds and Lease Purchases.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
11, DINNER
On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board
recessed to the Administration Building, Room 502, for dinner.
Ayes: Humphrey, Miller, Barber, McHale and Warren.
Nays: None.
Reconvening:
(It is noted Mr. Barber did not return for the evening
session.)
Mrs. Humphrey stated that photographs and literature for
the 20 National Association of Counties (NACo) Awards
received by the County are on display in the lobby of the
Administration Building.
Mrs. Humphrey congratulated the Virginia Commonwealth
University School of Engineering upon receiving its full
accreditation.
Mrs. Humphrey expressed condolences to families and
friends of members of the Richmond Dive Club who
tragically perished in Belize as a result of Hurricane
Iris.
13.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES
OF AMERICA
Eagle Scout Kyle Healy led the Pledge of Allegiance to the flag
of the United States of America.
12. INVOCATION
Mr. Russell Harris gave the invocation.
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14, RESQLUTIQNS AND ~PE¢IAL RECQGNITIONS
14 .A.
RECOGNIZING OCTOBER 11, 2001, AS "CHRISTMAS MOTHER
DAY"
Mr. Hammer introduced Ms. Mary Giebel, who was present to
receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, most families in Chesterfield County enjoy peace
and happiness during the Christmas holidays; and
WHEREAS, there are many, including children, the elderly
and the less fortunate, who do not have the means to enjoy this
special time of year; and
WHEREAS, the Chesterfield/Colonial Heights Christmas
Committee has successfully provided food, gifts, and clothing
to many of our citizens in the past; and
WHEREAS, Ms. Mary Giebel has been elected Christmas Mother
for 2001 and requests support of all the citizens of the County
to ensure that those less fortunate may enjoy this special
season of the year.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors publicly recognizes October 11,
2001 as "Christmas Mother Day" and urges all citizens of
Chesterfield County to support this worthy endeavor.
AND, BE IT FURTHER RESOLVED, that the Board of Supervisors
publicly commends the Christmas Committee for their very
successful efforts in past years and extends best wishes for a
successful 2001 season.
AND, BE IT FURTHER RESOLVED, that a copy of this
resolution be presented to Ms. Giebel and that this resolution
be permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
Mrs. Humphrey presented the executed resolution and a
contribution, on behalf of the County, to Mrs. Giebel and
wished her well in her endeavors as Christmas Mother. She
recognized Mrs. Martha Miles and Mrs. Barbara McHale, past
Christmas Mothers who were present at the meeting.
Mrs. Giebel expressed appreciation to the Board for its support
of the Chesterfield/Colonial Heights Christmas Mother Program.
14.B. RECOGNIZINg BOY SCOUTS UPON ATTAININg THE RANK OF
EAGLE SCOUT
14.B.1. JONATHAN REEVES STOKES, MIDLOTHIA~T
Mr. Hammer introduced Mr. Jonathan Stokes who was present to
receive the resolution.
On motion of the Board, the following resolution was adopted:
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WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910, and was chartered by
Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least twenty-one merit badges in
a wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law; and
WHEREAS, Mr. Jonathan Reeves Stokes, Troop 800, sponsored
by Bethel Baptist Church, has accomplished those high standards
of commitment and has reached the long-sought goal of Eagle
Scout, which is earned by only four percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare himself for a role as a leader in
society, Jonathan has distinguished himself as a member of a
new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors hereby extends its congratulations
to Mr. Jonathan Reeves Stokes on his attainment of Eagle Scout,
and acknowledges the good fortune of the County to have such an
outstanding young man as one of its citizens.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
Mrs. Humphrey presented the executed resolution and patch to
Mr. Stokes, accompanied by members of his family, congratulated
him on his outstanding achievement and wished him well in his
future endeavors.
Mr. Stokes expressed appreciation to the Board for the
recognition and also to his parents and God for their support.
14,B,2, KYLE FRANCIS V0LPE HEALY, CLOVER HILL
Mr. Hammer introduced Mr. Kyle Healy who was present to receive
the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910, and was chartered by
Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least twenty-one merit badges in
a wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law; and
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WHEREAS, Mr. Kyle Francis Volpe Healy, Troop 800,
sponsored by Bethel Baptist Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout, which is earned by only four percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare himself for a role as a leader in
society, Kyle has distinguished himself as a member of a new
generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors hereby extends its congratulations
to Mr. Kyle Francis Volpe Healy on his attainment of Eagle
Scout, and acknowledges the good fortune of the County to have
such an outstanding young man as one of its citizens.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
Mr. Warren presented the executed resolution and patch to Mr.
Healy, accompanied by members of his family, congratulated him
on his outstanding achievement and wished him well in his
future endeavors.
Mr. Healy expressed appreciation to the Board for the
recognition and also to God, his pastor, parents and fellow
scouts for their support.
15. PUBLIC HEARINGS
15 .A.
TO CONSIDER THE LEASING OF COUNTY PROPERTY AT T~E
CLOVER HILL WATER TANK
Mr. Stith stated that this date and time has been advertised
for a public hearing to consider the leasing of County property
at the Clover Hill water tank.
Ms. Lisa Murphy, representing Sprintcom, Incorporated,
expressed appreciation for the opportunity to co-locate
antennae on County structures and encouraged the Board to
approve the lease.
There being no one else to speak to the issue, the public
hearing was closed.
On motion of Mr. Warren, seconded by Mrs. Humphrey, the Board
approved the leasing of County property at the Clover Hill
water tank to Sprintcom, Incorporated subject to required
zoning amendments, if any.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
15 .B.
TO CONSIDER T~ APPROPRIATION OF FUNDS FOR THE ROUTE
360 (SWIFT CREEK TO WINTERPOCK ROAD) WIDENING PROJECT
Mr. Stith stated that this date and time has been advertised
for a public hearing to consider the appropriation of funds for
the Route 360 Widening Project.
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01-798
No one came forward to speak to the issue.
On motion of Mrs. Humphrey, seconded by Mr. Warren, the Board
appropriated an additional $5,800,000 in anticipated Virginia
Department of Transportation (VDOT) reimbursements for the
Route 360 (Swift Creek to Winterpock Road) Widening Project,
and authorized a construction amendment, acceptable to the
County Attorney, to the VDOT/County Project Agreement.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
15,C,
TO CONSIDER THE REQUEST TO OUITCLAIM A 0,376 AC~E
RIGHT OF WAY TO SOMMERVILLE DEVELOPMENT CORPORATION
Mr. Stith stated that this date and time has been advertised
for a public hearing to consider a request to quitclaim a 0.376
acre right of way to Sommerville Development Corporation.
No one came forward to speak to the request.
On motion of Mr. Miller, seconded by Mrs. Humphrey, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
0.376 acre parcel of land to Sommerville Development
Corporation. (It is noted a copy of the plat is filed with the
papers of this Board.)
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
15 .D.
TO CONSIDER AN AMENDMENT TO THE zONING ORDINANCE
RELATING TO FLAGS
Mr. Stith stated that this date and time has been advertised
for a public hearing to consider an amendment to the zoning
ordinance relating to flags. (It is noted the Planning
Commission recommended the ordinance amendment in Exhibit A at
their August 21, 2001 meeting, which limits non-commercial flag
poles to 75 feet and prohibits flags from being draped from
buildings.)
Mr. Bob Schrum stated that he supports the proposed ordinance,
but would like to see the restriction on flag pole height
eliminated for the American flag.
When asked, Mr. Schrum stated that the Garrison Flag requires
a 75-foot pole.
There being no one else to speak to the ordinance, the public
hearing was closed.
When asked, Mr. Jacobson stated that flag poles exist in the
County that are taller than 75 feet. He further stated that
the ordinance amendment in Exhibit C would remove any
restrictions on non-commercial flags, flag pole heights and the
draping of flags from buildings, but would still restrict
commercial flags.
When asked, Mr. Micas stated that all non-commercial flags must
be treated equally relative to restrictions.
Mr. Miller questioned the possibility of requiring that flags
be maintained in the proper manner.
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Mr. Jacobson stated that maintenance of flags is not addressed
through the zoning ordinance.
Mr. Micas stated that the zoning ordinance is designed to
regulate use, and maintenance of use is handled through the
Building Code.
Mr. Miller questioned the possibility of addressing the
desecration of flags through the proposed ordinance.
Mr. Micas stated that the First Amendment allows the flag image
to be used in unsavory ways.
Mrs. Humphrey stated that Exhibit C has addressed the Board's
concerns by providing that there be no restriction on the size
of noncommercial flags or flag poles.
Mr. Miller stated that
American flag should
appropriately.
he feels persons
be responsible
who display the
for honoring it
Mr. Micas stated that he will provide the Board with a
memorandum explaining what local governments can do to protect
the image of the American flag.
Mr. Miller expressed concerns relative to obstructed views as
a result of displaying large flags on short flag poles.
Mr. Jacobson stated that obstructed views are not addressed in
the zoning ordinance.
Mr. Ramsey stated that the Police and Transportation
Departments would address issues of obstructed views.
Mr. McHale stated that he is satisfied that Exhibit C addresses
the concerns raised by Mr. Schrum.
Mr. Warren made a motion, seconded by Mr. McHale, for the Board
to adopt the ordinance amendment in Exhibit C.
Mr. Schrum stated that Congress is currently developing a flag
etiquette proposal which he feels will address Mr. Miller's
concerns.
Mrs. Humphrey called for a vote on the motion made by Mr.
Warren, seconded by Mr. McHale, for the Board to adopt the
following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY
AMENDING AND RE-ENACTING SECTIONS 19-632 AND 19-639
RELATING TO FLAGS
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
That Sections 19-632 and 19-639 of the Code of thC
County of Chesterfield, 1997, as amended, is amended
and re-enacted to read as follows:
(1)
Sec. 19-632. Definitions.
the
For the purposes of sections 19-631 through 19-650,
following words and phrases shall have these meanings:
o o o
Banner: A sign consisting of a piece of fabric or other similar
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flexible material, other than a flag or pennant, used to
advertise a special promotion or activity.
o o o
Flag: A sign consisting of a piece of cloth or other flexible
material attached to a flag pole, light post or mounted on a
building and used as a symbol.
o o o
Sec. 19-639. Flags.
Flags do not require sign permits and are allowed so long as:
The flag is a noncommercial flag that only depicts the emblem
and insignia of a nation, political unit, educational,
charitable, religious, civic or similar group or is a
noncommercial decorative flag. A commercial flag is a flag
that is not a noncommercial flag. Commercial flags are allowed
but each commercial flag shall be limited to the same size
requirements as freestanding signs (Section 19-649). The size
of any freestanding sign allowed on a site shall be reduced by
the total square footage of all commercial flags displayed on
the site. Commercial flags must not exceed a height of forty
feet. Each flag other than a building mounted flag must be
individually attached to a pole which does not exceed a height
of forty feet for commercial flags. The height of the pole
shall be measured in accordance with § 19-647.
(2) That this ordinance shall become effective
immediately upon adoption.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
16. ADJOURNMENT
On motion of Mr. McHale, seconded by Mr. Warren, the Board
adjourned at 7:45 p.m. until October 19, 2001 at 9:00 a.m. for
the Regional Summit to be held at the Richmond Convention
Center; from that meeting to October 22, 2001 at 6:30 p.m. for
a dinner with the Volunteer Fire Chiefs to be held at Ruth's
Chris Steak House; and from that meeting to the next regularly
scheduled meeting on October 24, 2001 at 4:00 p.m. in the
Public Meeting Room.
Ayes: Humphrey, Miller, McHale and Warren.
Nays: None.
Absent: Barber.
~ent/~y'A~amTnS'emsYt~ator /
Chairman
01-801