16SN0700
CASE NUMBER: 16SN0700
APPLICANT: Glasser Properties, LLC
CHESTERFIELD COUNTY, VIRGINIA
Magisterial District: MIDLOTHIAN
ADDENDUM
8720 Forest Hill Avenue
Board of Supervisors (BOS)
Public Hearing Date:
MAY 25, 2016
BOS Time Remaining:
365 DAYS
Applicant’s Agent:
CHRISTINE G. LAMPS
(804-868-5678)
Planning Department Case Manager:
RYAN RAMSEY (804-768-7592)
APPLICANT’S REQUEST
Rezoning from Agricultural (A) to Neighborhood Office (O-1) plus conditional use planned
development to permit exceptions to ordinance requirements. Specifically, exceptions to side
yard setbacks for planned parkingand drive aisle improvementsare requested.
An office is planned within the existing building.
Note:
Conditions may be imposed or the property owner may proffer conditions.
ADDENDUM
The purpose of this Addendum is to advise the Board of the Commission’s action for this case.
The Planning Commission held a public hearing on this case at their meeting on May 17, 2016.
The Commission’s recommendation is provided on the following page.
Staff continues to recommend approval of this request as outlined on the following page.
Providing a FIRST CHOICE community through excellence in public service
RECOMMENDATION
PLANNING RECOMMEND APPROVAL
COMMISSION
(5/17/2016)
RECOMMENDAPPROVAL
STAFF Plan suggests Neighborhood Office uses are appropriate
Addresses impacts of use on area development
216SN0700-2016MAY25-BOS-ADD
CASE HISTORY
Applicant Submittals
3/7/16 Application submitted
4/28/16 Exhibit A submitted
Planning Commission Meeting
5/17/16
Citizen Comments:
No one spoke to the case.
Commission Discussion:
Mr. Jones noted that there was no opposition to the request.
Action – RECOMMEND APPROVAL AND ACCEPTANCE OF THE
CONDITIONS IN ATTACHMENT 1 OF THE “REQUEST ANALYSIS.”
Motion: Jones Second: Freye
AYES: Wallin, Sloan, Freye, Jackson and Jones
The Board of Supervisors on Wednesday, May 25, 2016, beginning at 6:30 p.m., will consider
this request.
316SN0700-2016MAY25-BOS-ADD
CASE NUMBER: 16SN0700
APPLICANT: Glasser Properties, LLC
CHESTERFIELD COUNTY, VIRGINIA
STAFF’S ANALYSIS Magisterial District: MIDLOTHIAN
8720 Forest Hill Avenue
AND
RECOMMENDATION
Board of Supervisors (BOS)
Public Hearing Date:
MAY 25, 2016
BOS Time Remaining:
365 DAYS
Applicant’s Agent:
CHRISTINE G. LAMPS
(804-868-5678)
Planning Department Case Manager:
RYAN RAMSEY (804-768-7592)
APPLICANT’S REQUEST
Rezoning from Agricultural (A) to Neighborhood Office (O-1) plus conditional use planned
development to permit exceptions to ordinance requirements. Specifically, exceptions to side
yard setbacks for planned parkingand drive aisle improvementsare requested.
An office is planned within the existing building.
Notes:
A.Conditions may be imposed or the property owner may proffer conditions.
B.Conditions, Concept Plan, Textual Statement and the previously approved Conditional Use (Case
75SN0080) are located in Attachments 1 - 4.
C.IF THIS CASE IS ACTED UPON BY THE PLANNING COMMISSION ON MAY 17, 2016, IT WILL BE HEARD BY
THE BOARD OF SUPERVISORS ON MAY 25, 2016.
RECOMMENDATION
PLANNING THE PLANNING COMMISSION IS SCHEDULED TO HEAR THIS CASE AT
COMMISSION THEIR MEETING ON TUESDAY, MAY 17, 2016. STAFF WILL ADVISE THE
(5/17/2016)BOARD OF THE COMMISSION’S ACTION AFTER THEIR MEETING.
RECOMMEND APPROVAL
STAFF Plan suggests Neighborhood Office uses are appropriate
Addresses impacts of use on area development
Providing a FIRST CHOICE community through excellence in public service
SUMMARY OF IDENTIFIED ISSUES
Department Issue
PLANNING -
FIRE -
CDOT -
VDOT -
UTILITIES -
ENVIRONMENTAL
-
ENGINEERING
216SN0700-2016MAY25-BOS-RPT
316SN0700-2016MAY25-BOS-RPT
Map 2: Comprehensive Plan - Bon Air Special Area Plan
Classification: NEIGHBORHOOD OFFICE
The designation suggests the property is appropriate for professional and administrative offices or
similar uses such as doctor, lawyer, accountant and real estate offices.
When located adjacent to, but not within, a residential area, design should minimize impacts
and provide compatibility withadjacent residential development
Conversion of existing residential structures for office use should be encouraged with modified
development standards to facilitate transition and compatibility with adjacent neighborhoods.
Map 3: Surrounding Land Uses & Development
Existing
Tinsley Drive
Contractor’s Office
Commercial /
Office uses
Single-family
Residential uses
Forest Hill Avenue
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PLANNING
Staff Contact: Ryan Ramsey (804-768-7592) ramseyrp@chesterfield.gov
ZONING HISTORY
Case Number BOS Action Request
Rezone from R-15 to A with a conditional use to permit
office uses on 1.2 acres (including 8728 Forest Hill Avenue
and the request property). Conditions limited the
conversion of two (2) residential dwellings for office uses
with the following provisions:
Approved
Office use only
75SN0080
(05/28/1975)
Restricted access
Location of parking areas and sizes of spaces
Setbacks
Signage
Attachment 3
PROPOSAL
Renovation of the existing office building is planned. The principle building, constructed in 1958 as
a dwelling, was converted to an office after conditional use approval in 1975. Upon applying for a
building permit to renovate the property in March 2016, it was discovered that a minor site plan
was necessary for the planned parking and drive aisleimprovements. The applicant’s proposal
does not meet the parking, setback and access limitations in the original conditional use approval.
Therefore, the applicant is requesting to rezone the property to Neighborhood Office (O-1) with a
conditional use planned development to permit exceptions to setback requirements.
The following provides an overview of conditions recommended by staff to minimize the impact of
the use on area properties:
General Overview
Requirements Details
The Textual Statement serves as the Master Plan and
outlines exceptions to permit modified setback
Master Plan
standards.
Condition1
Site developed in accordance with the conceptualplan,
Conceptual PlanExhibit A.
Condition 2, Attachment 3
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DEVELOPMENT STANDARDS
The property is located within the Bon Air Special Design District, which regulates setbacks for
buildings, drives and parking areas in office zoning districts. Generally, the existing office building
and planned parking areas meet the required setbacks for the Bon Air Special Design District.
However, a reduction in the side yard setback is requested for planned parking and drive aisle
improvements, highlighted on the concept plan (Condition 2, Attachment 3). The following table
outlines the exceptions requested by the applicant for planned parking and drive aisle
improvements:
Development Standards
Bon Air Special Design District Zoning Ordinance
Proposed
Development Exceptions Requirement
15’ with 5’ (eastern property line);
Perimeter applies to handicap parking
Landscape Bspace
Parking & Drive Aisle Setbacks
0’ (eastern property line;
From Side Yard applies to drive aisle only
0’ (western property line);
applies to parking and drive
aisle areas
Textual Statement, Attachment 2
These reductions will have minimal impact on the adjoining property owners to the east and west
since these improvements expand the existing drive aisle with the neighboring contractor’s office
and replace an existing paved parking space along the eastern property line with a handicap
parking space. Therefore, the impact will be no greater than the existing improvements currently
located on the property.
ARCHITECTURAL STYLE
TheNeighborhood Office (O-1) District requires a structure to have an architectural style that is
compatible with surrounding residential neighborhoods. This compatibility is achieved through the
use of similar building massing, materials, scale and other architectural features. The existing office
building contains residential character with it being a converteddwelling. In addition, any future
redevelopment of the property will be required to retain residential character to achieve
compatibility with the surrounding neighborhood.
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PUBLIC FACILITIES
FIRE SERVICE
Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Buford Fire Station, Company Number 9
EMS Facility The Forest View Volunteer Rescue Squad
This request will have minimal impact on Fire and EMS.
COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov
The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide
transportation needs that are expected to mitigate traffic impacts offuture growth. The
anticipated traffic impact of the proposal has been evaluated and it is anticipated to be
minimal.
VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Brian Lokker (804-674-2384) brian.lokker@vdot.virginia.gov
VDOT Land Use Regulations
-
Traffic Impact Analysis (24VAC30-155)
-
Access Management (24VAC30-73)
-
Subdivision Street Acceptance (24VAC30-91/92)
-
Land Use Permit (24VAC30-151)
VDOT has no comment on this request.
Summary
716SN0700-2016MAY25-BOS-RPT
WATER AND WASTEWATER SYSTEMS
Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov
Theproposal’s impacts on the County’s utility system are detailed in the chart below:
Water and Wastewater Systems
Currently Size of Existing LineConnection Required by County Code?
Serviced?
Water Yes 6”Yes
Wastewater Yes 8”Yes
Map 5: Existing Water & Wastewater Systems
Additional Information:
The proposed request will not adversely impact the public water and wastewater systems.
816SN0700-2016MAY25-BOS-RPT
ENVIRONMENTAL
Drainage, Erosion and Water Quality
Staff Contact: Rebeccah Ward (804-748-1028) wardr@chesterfield.gov
Stormwater
Issue Discussion/Conditions
Located within the PowhiteCreek Watershed
Geography
Property drains to an unnamed tributary to Powhite Creek
The project is subject to Part IIB technical criteria of the Virginia
Stormwater
Stormwater Management Program Regulations for redevelopment for
Management
both water quality and water quantity
Erosion and A land disturbance permit must be obtained from the Environmental
Sediment Control Engineering Department prior to initiating any land-disturbing activities
916SN0700-2016MAY25-BOS-RPT
CASE HISTORY
Applicant Submittals
3/7/16 Application submitted
4/28/16 Exhibit A submitted
Planning Commission Meeting
5/17/16 This case is double advertised. If the Planning Commission acts on this request
on May 17, 2016, the case will be considered by the Board of Supervisors on
May 25, 2016.
The Board of Supervisors on Wednesday, May 25, 2016, beginning at 6:30 p.m., will consider
this request.
1016SN0700-2016MAY25-BOS-RPT
ATTACHMENT 1
CONDITIONS
1.Master Plan. The Textual Statement dated May 2, 2016 shall be considered the master
plan. (P)
2.Concept Plan Requirements. The site shall be developed as generally depicted on the
Concept Plan (Exhibit A). However, the exact location of buildings, parking and other
improvements may be modified provided such modifications comply with Ordinance
standards, conditions herein, and provided that the general intent of the plan is
maintained. Modifications to the Concept Plan may be reviewed and approved by the
Director of Planning at time of site plan review. (P)
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ATTACHMENT 2
TEXTUAL STATEMENT
May 2, 2016
Requested: Rezoning from A to O-1 plus aconditional use planned development to permit
exceptions to ordinance requirements.
Development of the property shall comply with Zoning Ordinance requirements, except as
outlined below:
Parking & Drive Aisle Setbacks. The following setback exceptions shall apply to the property, as
shown on Exhibit A:
a.Eastern Property Line.
i.A 5’ side yard setback shall be permitted for the parking area
improvement(specifically, the handicap parking space and access area).
ii.A 0’ side yard setback shall be permitted for the drive aisle improvement.
b.Wester Property Line.
i.A 0’ side yard setback shall be permitted for parking and drive aisles
improvements.
c.All other parking and drive aisle areas shall meet Ordinance requirements for
setbacks.
1216SN0700-2016MAY25-BOS-RPT
ATTACHMENT 3
EXHIBIT A - CONCEPT PLAN
0’ Setback Permitted for
Parking and Drive Aisle
Areas
Setback of 5’
Permitted for the
Handicap Parking
Space and 0’ for the
Drive Aisle
1316SN0700-2016MAY25-BOS-RPT
ATTACHMENT 4
APPROVED CONDITIONS (75SN0080)
1416SN0700-2016MAY25-BOS-RPT