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06/11/1997 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 11, 1997 Item Number: 2oAo Subject: COUNTY ADMINISTRATOR'S COMMENTS Request from Virginia Association of Counties to make brief comments at meeting of Board of Supervisors. .County Administrator's Comments: County Administrator: Board Action Requested: None. Summary of Information: Larry Land, member of VACo's staff, requests time to make brief comments to commend Chesterfield on many contributions to the Commonwealth and to VACo. This request is in accordance with VACo's policy of visiting each County. ~ Curtin Title: Acting Director, Intergov'tal Relations Attachments: ~-~ Yes No Virginia Association of Presentation to the Chesterfield Larry Land, Counties County Board Supervisors Director of Policy Development June 11~ 1997 The Virginia Association of Counties exists to support county officials and to effectively represent, promote, and protect the interests of counties to better serve the people of Virginia. VACo is committed to maintaining direct contact with each member of our association. We feel it is particularly important to attend a meeting of your board of supervisors. Then, we can share a free and open dialogue with you about what VACo is doing; how our activities affect your county; and what VACo can do to be more responsive to you and make your membership in VACo more beneficial to you. VACo ServiCes We'd like to review for you the services that VACo provides to its members: Information Services/Communication: · Semi-monthly newsletter (County Connections) mailed out on a regular schedule on the 1st and 15th of each month. This publication serves as an information piece to keep county officials informed of events in Richmond, Washington, D.C., and throughout the state of events affecting Virginia's counties. · During the General Assembly VACo's Legislative Bulletin (Capitol Contact ) is mailed out 2-3 times per week for the most up-to-date report on legislative activities affecting county governments. In emergency situations which require immediate responses from counties, VACo also issues Legislative Alerts (usually through the FAX machine) to encourage communications between county officials and General Assembly members on key legislative issues. · Constant communication with counties is provided throughout the General Assembly via Capitol Contact and "Alerts" of status of bills and the affect of the state budget on counties, and a wrap-up on budget immediately. after General Assembly adjourns. · VACo works with designated legislative contacts in each county to enhance communication network to other county officials and to maintain and strenethen relationships with individual leeislators. Educational programs (Seminars and conferences sponsored co-sponsored by VACo): · Local Government Officials Conference (August 10-12) or Annual conference (November 9-11). years); The bi-annual Supervisors Conference (held in even-numbered Chairman's Institute (February) Other seminars and conferences as needed Technical Assistance Services: VACo staff is able to provide various types of legal and technical assistance to localities upon their request. Examples include offering management services to local governments on centralized purchasing, centralized accounting, and management information systems. We have also assisted a number of localities in establishing personnel systems. Our staff attorney, Flip Hicks, routinely counsels members of boards of supervisors, county administrators, and county attorneys on a variety of legal issues. Insurance and Other Services: VACo currently offers to counties the ability to get involved in a deferred compensation program through PEBSCo. VACo's "county-only" risk pool for self insurance for general liability, automobile, and property coverage known as VACoRP now has over 37 members (28 counties and 9 public service authorities) and is highly successful. We are aware that the very existence of VACoRP has caused other competing insurance pools to lower their premiums. We are currently working with Mid-Atlantic Medical Services, Inc. (MAMSI) to establish a health insurance program for counties. We are certain that more stable pricing and equitable underwriting will result for these interested counties. Nineteen local governments have requested more information on this program, and our insurance consultant is currently preparing proposals for ten of those localities. Additionally, VACo has also started a leasing program to offer a financing alternative to cash purchases or issuance of municipal bonds for large pieces of equipment, facilities, and water and sewer lines. VACo ensures local officials' participation and representation in policy-making VACo's presence within the General Assembly and state agencies ensures that county officials are represented on legislative subcommittees,. commissions, technical advisory committees and other entities with policy- making authority. For example, through VACo's presence, county officials have been represented on the following subcommittees, commissions or councils: · State and Local Government Responsibility and Taxing Authority Commission on the Future of Transportation in Virginia Disabilities Board Task Force. · Virginia Advisory Council for Intergovernmental Relations. Finally, all eight of VACo's Legislative Steering Committees will soon begin working on the development of VACo's 1997 Legislative Program on May 9. Each county will be asked to participate in this process by submitting a list of proposals to have considered as part of the program. A draft program will be available and mailed to all counties in September. Thank you for the opportunity to visit with you this morning. I look forward to seeing you and talking with you more in the future. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: June 11, 1997 Item Number: 2.m. Subject: County Administrator Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: For the sixteenth consecutive year, the Accounting Department is again the recipient of a Certificate of Achievement for Excellence in Finandal Reporting from the Govemment Finance Officers Association (GFOA). This is the highest form of recognition in governmental accounting and financial reporting. It is a pleasure to recognize Mary Lou Lyle and the Accounting Department for this achievement. Preparer: I I~a-rilyn ~lde~l~ole -- ----"-Title: Assistant County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June Z~., Z997 Item Number: 5.A. Subject: Resolution Recognizing Jimmy E. Brown Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: WHEREAS, Jimmy E. Brown will retire from the Chesterfield County Police Department on July 1, 1997; and WHEREAS, Jimmy E. Brown has provided over 28 years of quality service to the citizens of Chesterfield County; and Preparer: Colonel Carl R. Baker Title: Chief of Police Attachments: lyes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) WHEREAS, Jimmy E. Brown has faithfully served the County in the capacity of Dispatcher, Patrol Officer, Investigator and Training Officer; and WHEREAS, Jimmy E. Brown was one of the first officers to serve in the new Covert Operations Squad; and WHEREAS, Jimmy E. Brown has served as a primary firearms instructor for many years, until his retirement, and has been recognized as an expert witness in firearms matters in court cases; and WHEREAS, Jimmy E. Brown has served as the Department armorer and as such, has insured the safety of the weapons utilized by our officers; and WHEREAS, Jimmy E. Brown has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Jimmy E. Brown's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisorspublicly recognizes Jimmy E. Brown, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Jimmy E. Brown, and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA June 11, 1997 ltemNumber: 5.B. Subject: Resolution Recognizing the Brandermill Involvement in the "Adopt A Family" Effort Community for Their County Administrator's Comments: CountyAdministrator: BoardAction Requested: Adoption of attached resolution. Summary o fin formation: Mr. Warren has requested that the Board adopt the attached resolution. Ms. Wendy Parker of the Village Mill will be present to accept the resolution. Preparer: Faith L. Davis Attachments: Yes ~ No Title: Clerk to the Board of Supervisors RECOGNIZING THE BRANDERMILL COMMUNITY FOR THEIR INVOLVEMENT IN THE "ADOPT A FAMILY" EFFORT WHEREAS, the Brandermill Community joined the "Adopt A Family" effort -- a program to assisted families whose homes and contents were destroyed by flood waters in the wake of Hurricane Fran; and WHEREAS, Hurricane Fran caused flooding in Arcadia, Virginia in September 1996, destroying the home of Sherry and Paul Aliff and their family; and WHEREAS, Hurricane Fran also destroyed all the clothing and household items owned by Betty and William Rice in Loudoun County, Virginia; and WHEREAS, the Brandermill community "adopted" the Aliffs and the Rices and provided them with assistance in replacing their clothing and household items; and WHEREAS, Brandermill residents have previously adopted other families in need following natural disasters; and WHEREAS, this kind and generous assistance provided by Brandermill residents to strangers is something of which all Chesterfield County may by proud. NOW, THEREFORE BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its pride in the Brandermill Community and extends its sincere appreciation for Brandermill's efforts to help those in need. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page ! of.~_. Subject: Work Session to Set the Maximum Acceptable Cash Proffer Per Lot for FY98, Revise the Cash Proffer Policy and Assign Cash Proffer Study Projects Count~ Administrator's Comments.: CountyAdministrator: BoardAction Requested: 1) Set maximum cash proffer amounts per lot for FY98 2) Revise the cash proffer policy 3) Assign cash proffer study projects Summary of Information: Background: In 1989 the General Assembly gave Chesterfield County and other high-growth localkies the authority to accept cash proffers from residential developers that finance, in part, the cost of public facilities necessitated by development. From July to December 1989, representatives from the Home Builders Association and the development community met with staff to develop proposed methodologies, facility costs and policies concerning the acceptance of cash proffers. In 1990, the Board held a work session and a public hearing to adopt a cash proffer policy and to set a maximum cash proffer amount per dwelling unit that the Board would accept ($4,000 phased in over three years). Since 1990, the Board has held various work sessions on the terms of the policy and the maximum cash proffer amount and both the policy and the maximum amount have been revised several times. Preparer: (continued) itle: Attachments: --]Yes No County Attorney 0407:18482.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of $ Summary of Information: (Continued) In April and May of 1996, Mr. Ramsey sent memos to the Board indicating that staff would be recommending changes to the policy in the fall of 1996. These changes are primarily the result of state and national court decisions that affect how developers pay for the impacts their developments have on public facility needs. Mr. Ramsey also told the Board that staff would recommend that the Board review the current maximum cash proffer amount per dwelling unit and establish the maximum amount for FY97. In addition, the memos indicated that staff would present the proposed policy revisions and maximum cash proffer figure to the Planning Commission for its review and recommendation prior to bringing these matters to the Board in September. The Planning Commission made its recommendations on July 18, 1996. The September presentation was postponed due to the bond referendum. The Policy Revisions Staff's underlying assumption is that the current methodology to determine the fiscal impact of each new dwelling unit is sound. It was developed in conjunction with the homebuilder and developer communities and has been used effectively by the Board. However, in light of recent federal court decisions, the homebuilding industry has requested that the County's policy be modified to more precisely "individualize" the fiscal impact calculation for each individual zoning case. Staff proposes that the County's policy include a provision (consistent with current practice) allowing a developer or any other citizen to identify unique circumstances about a project which would reduce the development's fiscal impact. Staff also recommends that, for FY98, the County continue to calculate the financial impact of development using the existing methodology. The Maximum Cash Proffer for FY98 Staff recommends that the Board review the current maximum cash proffer per lot and establish the amount for FY98. The fiscal impact per dwelling unit for FY98 is $6,819 based on the current methodology. There was considerable discussion of this issue with the Planning Commission but the Commission declined to recommend a specific amount. Staff recommends that the Board retain the current amount of $5175 per lot. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page $ of$ AGENDA Summary of Information: (Continued) Long-Term Study Projects At its July 18 work session~ the Planning Commission also recommended that four long-term issues bc studied by the County: 1. Amending the County's Comprehensive Plan and Zoning Ordinance to define the relationship between land use, density and the need for public facilities. 2. Defining additional ".unique circumstances" that may mitigate the impact of a development on public facilities. 3. Identifying areas of the County where development should be encouraged through the use of reduced cash proffers or other land use incentives. 4. Supporting impact fee legislation in the General Assembly. Action Required After the work session, staffwill ask the Board to make these decisions: 1. Set the maximum cash proffer amount per lot for FY98. 2. Approve the proposed revisions to the cash proffer policy. 3. Direct the County administrator to prioritize and assign the long term study projects to the Planning Department. 0407:18482.1 ell ,,,,,4 o ~ o ~'~ 0 ~ (D c~ c~ ~ 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 11, 1997 Item Number: Subject: Resolution of Appreciation for the 288 Freeway Committee County. Administrator's Comments: County. Administrator: Board Action Requested: The Board is requested to adopt the attached resolution expressing appreciation to the 288 Freeway Committee for their efforts in securing funding for the completion of Route 288. Summary ofinformation: Mr. Warren asked staff to prepare a resolution of appreciation to the 288 Freeway Committee for their efforts in securing funds for the completion of Route 288. Recommendation: Staff recommends the Board adopt the attached resolution of appreciation to the 288 Freeway Committee. District: Countywide Preparer: Attachments: J. McCracken Agen314 Yes Title: Director of Transportation No WHEREAS, the completion of Route 288 has been in the regional transportation plan for over thirty years; and WHEREAS, the completion of Route 288 will reduce traffic congestion, improve air quality, enhance economic prosperity, and provide for a better future for the metropolitan area; and WHEREAS, funding for the completion of Route 288 was not identified in the Virginia Department of Transportation Six Year Improvement Program; and WHEREAS, in February, 1996, the 288 Freeway Committee, a public/private partnership was initiated by Chesterfield County and the Chesterfield Business Council to build support for the construction of Route 288 without tolls; and WHEREAS, the Committee has the support of the Boards of Supervisors and Legislative Delegations of Chesterfield, Goochland, Henrico, and Powhatan Counties, the Transportation Task Force of the Greater Richmond Chamber of Commerce, the Chesterfield Business Council, the Richmond Metropolitan Planning Organization and Planning District Commission, the Citizens for Responsible Government, the business community, neighborhood and civic organizations, and numerous public officials; and WHEREAS, on May 5, 1997, Governor Allen announced a plan to provide funding for the remaining sections of Route 288 so construction will begin in 1999 and be completed by 2002; and WHEREAS, the Governor's commitment to the completion of Route 288 is due in large part to the efforts of the 288 Freeway Committee. NOW THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors expresses its deepest appreciation to the 288 Freeway Committee for its leadership, commitment and dedication in securing funding for the completion of Route 288. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page ! of I Subject: Work Session to Review 1997 General Assembly Legislation County Administrator's Comments: CountyAdministrator: BoardAction Requested: To identify legislative items for future public hearings. Summary of Information: Each year, prior to July 1, staff reviews with the Board of Supervisors changes in State law which (1) require ordinance changes: (2) permit ordinance changes; or (3) affect county operations without ordinance changes. Preparer: , ¢ ~9 Title: Steven L. Micas Attachments: Yes ~'~ No County Attorney 1214:18557.1 0~0 1997 VIRGINIA GENERAL ASSEMBLY LEGISLATION AFFECTING THE COUNTY June 11, 1997 I. CHANGES REQUIRING BOARD ACTION Public Hearing or Other Board Action A. COMMUNITY DEVELOPMENT X 1. Yes No Comments: Amendment to the state code which expands the definition of "immediate family" to include "siblings," when determining a property owners right to subdivide a lot or parcel for the purpose of making a sale or gift to a family member. [HB2132] Impact or Effect: Minimal. Staff recommends that an amendment to the subdivision ordinance be referred to the Planning Commission for a public hearing. II. Public Hearing or Other Board Action CHANGES WHICH MAY REQUIRE BOARD ACTION A. COMMUNITY DEVELOPMENT Yes No Comments: Amendment to the state code which authorizes localities to require that buildings with fronts on any right-of-way be numbered in a manner that is easily readable from the right-of-way. Under current law, such numbering applies only to building with fronts on a public right-of-way. [HB1739] Recommendation: Staff recommends an ordinance change expanding the authority of the County to require readable numbers on buildings which front any right of way. Yes No Comments: Amendment to the state code which authorizes the County, by ordinance, to require that the owner of occupied residential real property of less than one- half acre cut the grass or lawn area when its growth exceeds 12 inches. This amendment also authorizes the County or a contractor hired by the County to cut such a lawn and charge the cost to the owner of the property. [HB2315] (County's 1997 Legislative Program) Recommendation: Staff recommends the adopting of an ordinance which would allow the County to handle citizens complaints of this nature. This was an item in the County's legislative program. Yes No Comments: Amendment to the state code that allows a governing body to provide compensation to a board of historic and architectural review if it has chosen to establish one. [HB2629] Recommendation: Staff recommends no action at this time. Yes No Comments: Amendment to the state code which permits localities, by ordinance, to remove or repair the defacement of a building in need of repair whenever a property owner, after due notice, fails to remove or repair the defacement. [HB2458] Recommendation: Staff recommends the Board adopt an ordinance authorizing the County to remove or repair defacements of buildings. Yes No Comments: ADMINISTRATION OF GOVERNMENT Amendment to the state code which allows localities that regulate dangerous dogs, by ordinance, to allow animal wardens to, after an investigation, determine whether a dog is a dangerous dog. Currently, such a determination that a dog is dangerous is made by the courts. Under the new law an owner can appeal the animal warden's determination to the court. [HB2664] Recommendation: Staff recommends that the Board adopt an ordinance empowering the animal warden to determine whether dogs should be classified as dangerous. 3 Yes No Comments: Yes No Comments: m Amendment to the state code which allows localities to, by ordinance, include as requirements, prior to the issuance of a dangerous dog registration certificate: (I) that the animal has been neutered or spayed, and (ii) that the owner of the animal has liability insurance coverage. [SB972] Recommendation: Staff recommends the Board adopt an ordinance imposing the new conditions on dangerous dogs. Amendment to the state code which authorizes localities to establish a permitting system for hybrid canines (dogs and wolves) and adds new provisions regarding the chasing, killing, or injuring of livestock by hybrid canines that parallel existing law regarding the chasing, killing or injuring of livestock by dogs. [SB1027] Recommendation: Staff recommends that the Board adopt an ordinance establishing a permitting system for hybrid canines. Yes No Comments: Amendment to the state code which increases from $20,000 to $30,000 the amount of any contract for professional services by localities and school boards which are exempt under the Public Procurement Act. [HB2867] Recommendation: Staff recommends an ordinance change to reflect the increased purchasing authority for professional services. 4 Yes' No Comments: 10. Amendment to the state code which allows localities to "privatize" the disposition of abandoned vehicles by having abandoned vehicles sold at public auction by private contractors, following due notice to the vehicles' registered owners. [HB2184] Recommendation: Staff recommends an ordinance change which would give the County the option of securing private contractors to dispose of abandoned vehicles. Yes No Comments: 11. Amendment to the state code which allows Circuit Court Clerk's offices to establish satellite offices outside of the Courthouse. Satellite offices would be prohibited from recording land records and filing court documents. The new law requires localities to pay the costs of operating satellite offices. [SB1073] Recommendation: The Clerk of the Circuit Court is very interested in establishing a satellite office in the northern part of the County to increase accessibility and improve customer service. The Clerk notes that such a satellite office could issue marriage licenses, collect criminal fines and costs, and process passport and concealed weapons permitapplications. In addition, remote access to the general public of computerized court records could be arranged. The Clerk estimates that to establish such an office, the County would have to fund a facility, operating expenses, and three additional employees to staff the satellite office. Yes No Comments: Yes No Comments: 13. FINANCE AND TAXATION Amendment to the state code which gives localities the option of charging a penalty of $10 or up to 10 percent on certain overdue local accounts. Under current law, localities are required to charge a penalty of ~10 or 10 percent, whichever is greater. [HB1735] Recommendation: Staff recommends no action at this time. The increase in flexibility this amendment provides would require significant programming modifications of the current collection system. A rewrite of this system is planned for 1999. Staff recommends reexamination of this option at that time. Amendment to the state code which allows localities to exempt vehicles leased by active volunteer rescue squad members, active volunteer firefighters, volunteer police chaplains, auxiliary deputy sheriffs, and auxiliary police officers from local vehicle license fees and taxes. [HB 2043] (County's 1997 Legislative Program) Recommendation: Staff recommends the County Code be amended to include leased vehicles for local fee and tax exemption. This item was part of the County's legislative program. 6 Yes No Comments: 14. Amendment to the state code which authorizes localities to offer options for taxpayers to pay personal property taxes monthly, bi-monthly, quarterly, semi-annually or in a lump sum, provided it is paid in full by the due date. [HB1881] Recommendation: Staff recommends no action. Currently, through the Automated Payment Service Plan, taxpayers have the option of paying personal property and real estate tax in four monthly installments. Expansion of the current system to include additional payment options would mean significant programming modifications to the personal and real property tax systems. ~es No Comments: 15. Amendment to the state code which allows localities to establish classifications for business tangible personal property and business computer equipment for valuation purposes. Property in these classes may be taxed at a rate not to exceed that of the general class of tangible personal property. [HB2314] Recommendation: Staff recommends no action on this matter. The Commissioner of Revenue is presently evaluating alternate assessment methods through valuation proceedings and not rates. Yes No Comments: 16. Amendment to the state code which prohibits localities from assessing both a license tax and a license fee on business. [HB2783] Recommendation: Staff anticipates bringing an ordinance change on the BPOL tax to the Board of Supervisors at the July meeting. E. LAW ENFORCEMENT Yes No Comments: 17. Amendment to the state code which authorizes counties, after giving notice to the Department of Game and Inland Fisheries, to establish "no wake" zones in waterways to protect public safety and prevent erosion damage to adjacent property. Counties are also authorized to include penalty provisions in a "no wake" ordinances and are responsible for maintenance of buoys. [HB2880] Recommendation: Staff recommends that the County retain the current process for establishing "no wake" zones and take no action at this time. Yes No Comments: 18. Amendment to the state code which authorizes localities to remove or repair hotels or buildings defined as bawdy places. The amendment defines a bawdy place (i.e., a building used for prostitution, lewdness, assignation) and follows the same procedures currently used by local governments to remove spot blight. [HB2389] Recommendation: Staff recommends an ordinance change which would allow the County to address the above-noted activities when they occur in buildings in the County. Yes No Comments: 19. Amendment to the state code which extends to counties the authority to pass ordinances to prevent cruelty to animals and fowl, and regulate the running at large and keeping of animals and fowl. [HB2674] Recommendation: Staff recommends the Board adopt an ordinance which would allow the County to regulate these animal related issues. Currently, counties can onlY regulate the running at large of dogs, and municipal corporations (i.e., cities and towns) can regulate all animals and fowl. This legislation expands the authority to regulate the running at large of all animals and fowl to include counties. Yes No Comments: 20. Amendment to the state code which allows any locality, by ordinance, to criminalize the intentional damage or defacement of any building, facility, structure, or personal property, even if the damage is under ~1000. The legislation allows localities to adopt a Class I misdemeanor penalty and the courts to include community servioe as a sentencing option. [HB2441/HB1664] Recommendation: Staff recommends that the Board adopt an ordinance consistent with the change in state law criminalizing the intentional damage of property valued under $1000. Yes No Comments: 21. Amendment to the state code which allows counties to, by ordinance, establish volunteer disabled parking enforcement units which can enforce state law and local ordinances that give parking privileges to the disabled. [HB2807/SB845] Recommendation: Staff recommends against the implementation of volunteer units because the existing Special Police Officer staff is empowered to enforce the local disabled parking ordinances, if needed. Yes No Comments: 22. Amendment to the state code requiring a locality to pass an ordinance if it wishes to continue fingerprinting concealed weapon permit applicants for purposes of obtaining criminal histories as part of the application process. The amendment increases the length of the concealed weapons permit from three years to five years. The amendment also requires the locality to notify applicants when the fingerprint cards are returned after the criminal history check, and to destroy the fingerprint card of any applicant who has not requested the return of the fingerprint card within 21 days. [SB 944] Recommendation: Staff recommends that the Board adopt an ordinance requiring the continuation of fingerprinting of all concealed weapons permit applicants. 10 III. CHANGES AFFECTING THE COUNTY FOR WHICH NO ACTION IS REQUIRED A. COMMUNITY DEVELOPMENT 23. Amendment to the state code which provides that if a zoning violation is uncorrected at the time of conviction, the court shall order the abatement of the violation within a specified time and that failure to abate the violation will constitute a separate offense for each succeeding 30-day period. [HB2088/SB979] (County 1997 Legislative Program) 24. Amendment to the state code to require solid waste sanitary landfill or transfer station permit applicants to supply information regarding the solicitation of public comment in its application to the State. The applicant must certify that a notice of intent to file for the permit was published and that at least one public meeting was held. If the applicant is a local government or public authority the change requires that a citizen advisory group be formed to assist in the site selection. [HB2479] 25. Amendment to the state code which prohibits local governments from unreasonably limiting forestry practices when such practices are conducted in accordance with the law. The restraint on local governments' powers to limit such practices would extend to all land regardless of its zoning classification. [SB592] 26. Amendment to the state code which provides standing to localities to pursue civilly those who improperly dispose of solid waste. Provisions related to the improper disposal of tires are also changed by reducing from 500 to 100 the number of tires that may be placed on property without a permit. [SB761 ] ]] 27. 28. 29. 30. 31. 32. 33. Amendment to the state code that requires localities to waive stormwater service charges for roads that are owned and maintained by government agencies. [SB1146] Amendment to the state code which extends the maximum time period which localities may allow for repayment of assessments for local improvements from 10 years to 20 years. [HB2029] Amendment to the state code which clarifies that the existing authority of localities under a subdivision ordinance to alter certain parcel boundary lines includes the authority to vacate such boundary lines. [SB674/HB21§8] Amendment to the state code which clarifies that when a common or shared easement is conveyed during the subdivision process, the easement shall be adequate for use by franchised cable television operators. [HB2636] Amendment to the state code which provides that in an action to establish a prescriptive easement involving water and sewer services, a political subdivision shall demonstrate that the use has continued for at least 10 years. This amendment reduces the continuous use requirement of 20 years as required under common law. [HB2796] Amendment to the state code which clarifies that a locality may contract with any county, city, town or agency or the Commonwealth to provide recycling and waste disposal services for either entity. [SB836] Amendment to the state code which eliminates the condition that local technology zones contain not more than 125 acres. [SB880] 34. 35. Amendment to the state code which requires VHDA to comply with all zoning in existence at the time housing developments are financed. Local government approval is no longer required. [HB2754] Allows community development authorities to build infrastructure for age-restricted active adult communities with a minimum population approved under local zoning laws of 1000 residents. Also, clarifies that bonds of the authority are not debt of the locality. [SB1171] aw 37. 38. ADMINISTRATION OF GOVERNMENT Current law allows public safety officers involved in blood exposure incidents certain rights with respect to notification and mandatory testing of an accused. This amendment to the state code expands the definition of public safety officer to include those individuals who are victims of, or witnesses to, crimes and any person providing assistance to a public safety agency, if such individuals were involved in the incident. [HB2174] (County 1997 Legislative Program Support Item) Amendment to the state code which requires localities to use competitive sealed bidding and competitive negotiation when state-aid projects require $30,000 or more in state funds. Currently, the trigger amount is $15,000. [HB2868] Amendment to the state code that requires that local animal wardens, shelters, and pounds to submit annually to the State Veterinarian a summary of records they are currently required to keep concerning the disposition of animals in their care. [HB2534] 13 39. 40. 41. 42. Amendment to the state code that eliminates the conflict between the different definitions of "immediate family" found in both the Public Procurement Act (PPA) and the State and Local Conflict of Interests Acts (SLCIA). Currently, under the PPA, "immediate family" is defined more broadly than in the SLCIA. As a result, a local employee could issue contracts to family members who do not reside in the same household. This change clarifies that an employee cannot participate in a procurement transaction involving the employee and a family member. [HB2271] Amendment to the state code which grants immunity from civil damages to public school teachers when acting in good faith and within their scope of employment while supervising, caring for, or maintaining discipline of students, unless the acts or omissions were the result of gross negligence or willful misconduct. [HB2504] Amendment to the state code which provides that water and sewer connection fees established by localities, authorities or sanitary districts bear a substantial relation to the allocable costs of providing the individual services. The new law requires water and sewer connection fees to be reviewed at least every three years and adjusted, if necessary. [HB1513] Amendment to the state code that requires localities to appropriate amounts for the salaries of its constitutional officers not less than those established by the compensation board. Currently, the state compensation board makes payments to localities to cover the salaries of its local constitutional offices. Chesterfield, like many other localities, supplements the state payment with local funds so that employees of constitutional offices are paid at market rates. This legislation assures that no locality accepts state funds and then pays salaries less than the state allocation (and applies the balance to other local needs). [HB2050] 14 43. 44. 45. 46. 47. 48. Amendment to the state code which modifies the current law requiring that at least two officers of election be present when absentee ballots are cast in person on voting equipment before the election day. However, the new law waives this requirement only when such ballots are cast on voting equipment located in the office of the general registrar so long as the general registrar, an assistant registrar, or the secretary of the electoral board is present. [HB1978] Amendmend to the state code which will allow owners of excessive size and weight vehicles to pay state and local permit fees to VDOT at the same time with subsequent transmission of local shares to affected localities. [HB1704] Amendment to the state code which freezes fees for telecommunication companies use of public rights of way until July 1, 1998 to allow compromise legislation to be drafted. [HB2915] Amendment to the state code which freezes for one year all fees other than cable TV fees permitted by federal law charged in connection with franchise, lease or right to use certain public rights of way. This will allow compromise legislation to be drafted. [HB2888] Amendment to the state Procurement Act which gives a bidder an opportunity to respond to non- eligibility determination and to submit rebuttal information. [HB2331] Amendment to the state code which assesses Circuit Court Clerks Technology fees for information technology. The new law requires the Clerks to certify that technology improvements will be compatible with the planned remote access land records system in accordance with JLARC. [HB2579] 15 49. 50. Amendment to the state code which precludes any person who, for compensation, assists in the preparation of an RFP to submit a bid for that procurement. A locality may, however, allow such a person to submit a bid if it determines that their exclusion would be detrimental to the interests of the locality. [HB1691] An act for the relief of a claim by Cal's Inc. Cal's Inc. obtained on escheator's deed in 1988 for property located in the county which was owned by the state Department of Transportation. Cal's Inc. paid approximately $100 in County Real Estate Taxes before the error was discovered. Since the property was owned by the state, Cal's Inc. lost the money paid in property taxes, as well as the legal fees associated with obtaining the property. The bill passed by the General Assembly requires Chesterfield to reimburse the state general fund from the County's ABC profits for the 9500 claim. 'There is no indication that Cal's Inc. claim was ever presented to the Board or that the County issued the defective escheator's deed in 1988. [HB1774] 52. FINANCE AND TAXATION Amendment to the state code which requires the Commonwealth to refund any under-payments of local sales tax revenue in the six monthly payments following its discovery. Currently, the Department of Taxation is allowed 20 months to refund the under payments. [HB2316] (County's 1997 Legislative Program) Amendment to the state code that provides that corrections and adjustments due to the misallocation of state sales tax funds by a vendor or dealer must be made within three years of the date of the payment error. [HB 1976] 53. 54. §5. 56. 57. 58. Amendment to the state code which excludes life insurance proceeds from income for purposes of determining eligibility for local real estate tax relief. Currently, surviving spouses may be disqualified from the program if they receive life insurance payments which causes them to exceed qualify income and net worth limits. [SB842] (County's 1997 Legislative Program ) Amendment to the state code which reduces from three years to two years the time prior to which real property can be sold for delinquent taxes than previously. [HB2275] Amendment to the state code which authorizes counties to enter into agreements with DMV to withhold motor vehicle registrations from persons who owe at least 850 in local personal property tax to such localities. The new law also allows localities to pass on to taxpayers any fee charged for this enforcement action; and limits penalty for failure to pay local tax installments to 25% of the amount due. [HB2877] Amendment to the state code which allows industrial development authorities without housing authorities to issue tax exempt bonds' to finance housing projects owned and operated by for-profit enterprises. [SB95Z~] Amendment to the state code relating to real property tax exemptions for the elderly and handicapped. The amendment clarifies that income, for purposes of the real property tax exemption, is total gross income from all sources, without regard to whether a tax return is filed or not. [HB2439] Amendment to the state code which authorizes any county to finance the construction of rural road additions by the issuance of local bonds. State funds designated for the construction of rural additions may be applied to bond debt. [HB2701] l? 59. 60. Amendment to the state code which requires that ratings of bonds issued by any governmental instrumentality be provided by recognized bond rating agencies approved by the State Treasurer. [HB2114] Amendment to the state code which delays the effective day for any change in the consumer utility tax on telecommunications services for 120 days. The delay is currently 60 days. [HB2188] 62. 63. 64. 65. HUMAN SERVICES Amendment to the state code which requires all CSB's to have representation by a consumer or family member of a consumer. [SB1051] Amendment to the state code which requires finger printing and FBI criminal records review to any employee in a direct client care position with the community services board or behavioral health authority. [HB2824] Amendment to the state code precludes state agencies from reducing or discontinuing a service which it performs for a locality without first notifying all affected localities and Virginia ACIR. [HB2252] Amendment to the state code which prohibits disciplinary action if a licensed instructional employee refuses to perform non-emergency health- related services for students. [HB1987] Amendment to the state code which requires the Commonwealth to pay all fees and court costs associated with appointments of guardians for persons mentally ill, incompetent and indigent. [HB2027] 67. 68. 69. 70. LAW ENFORCEMENT Amendment to the state code to extend local fire marshals investigative authority to include explosions (current law requires marshals to investigate fires only) and to be compensated for such investigations as the local governing body may allow (also current law). As a result of expanding their investigative requirements, the fire marshals are also authorized to summon witnesses in explosion cases in the same manner as they currently can in fire investigations. [SB875] Amendment to the state code which prohibits anyone but the sheriff from (i) serving an order or writ in an unlawful detainer action, or a capias or criminal show cause order or (ii) levying on property. [HB1648] Amendment to the state code which increases by one dollar the fees assessed on convictions in circuit and district courts. The additional revenue generated will be used to provide financial support for regional criminal justice training academies. [HB2102] Amendment to the state code which changes the time period from 6 months to one year for when an inmate comes under the supervision of the Department of Corrections (DOC). Enhanced payments from DOC begin after this period. [HB2058] Amendment to the State code which creates a statewide program to address point and non-point sources of water pollution. This amendment is known at the Virginia Water Quality Improvement Act. [HB2330/SB1100/SB1131] 1205:18366.1 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page 1 of 2 Subject: Deferred Streetlight Installation Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a Deferred Streetlight Installation in the Midlothian District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; Petitions are required and should include 75 % of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer:~E' Title: Director, Environmental Engineering Attachments: Yes No C30 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2 of 2 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the e~pendimre of funds for the streetlight installation. If the expediture is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the resquestor. A deferral will be brought before the Board again when specified, MIDLOTHIAN DISTRICT: Deferred from the May 14, 1997 Board of Supervisors meeting: * James River Road and Robious Road Cost to install light: $ 0.00 Meets all minimmn criteria. MIDLOTHIAN DISTRICT: (Continued) Midlothian Streetlight Funds Balance Forward $48,621 Requested Expenditure Effective Remaining Balance $0 $48,621 J# ('31 STREETLIGHT REQUEST Midlothian District Request Received: March 17, 1997 Estimate Requested: Estimate Received: April 29, 1997 Days Estimate Outstanding: COST TO INSTALL STREETLIGHT: $ 0.00 NAME OF REQUESTOR: ADDRESS: PHONE: 794-4884 Ellen Moore Chairman, Betty Weaver Elementary Council Safety Action Team ~'1 REQUEST IS LOCATED AT THE INTERSECTION OF James River Road and Robious Road ~-~REQUESTIS NOT ATANINTERSECTION. REQUESTED LOCATIONIS March 20, 1997 71 POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Qualified PETITION: Qualified REQUESTOR OR STAFF COMMENTS: Staff comments: This request was deferred from the May 14, 1997 meeting at the request of Virginia Power so that they could develop a new cost due to a change in specifications. ATTACHMENT: Map Street Light Request i~ap June 11, 1997 ..'~ ~ it a c~. rlghttd l~roduct of Street Light Legend ~i existing light 0-~ requested light Ibis map shows citizen requested streetlight installations in relation to existing streeth'ghts. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 8.A.1. Meeting Date: June 11, 1997 Item Number: Subject: Nomination and reappointment of members of the Industrial Development Authority for the County of Chesterfield. County Administrator's Comments: County Administrator: Board Action Requested: Request that the board suspend the rules and simultaneously nominate and reappoint Mr. Henry Respess, representing the Bermuda district and Mr. James Spencer, representing the Dale district to the Industrial Development Authority for the County of Chesterfield. The reappointments would become effective July 1, 1997. The 4 year term for each would expire on June 30, 2001. Summar~ of Information: Mr. Henry Respess serves as a member of the Industrial Development Authority from the Bermuda District with his term expiring June 30, 1997. Mr. Respess has indicated that he would like to continue to serve. Mr. James Spencer serves as a member of the Industrial Development Authority from the Dale District with his term expiring June 30, 1997. Mr. Spencer has indicated that he would like to continue to serve. Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Agi7my2/erk Preparer'~'~~ ~. ~~ Title: Director, Economic Development //G'ary 1L/l~cLaren Attachments: ~ Yes I No # ~,,~ Meeting Date: June 11, 1997 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 8.A.2. Subject: Nomination/Reappointment Health Center Commission County Administrator's Comments; County Administrator: Board Action Requested: Nominate/reappoint Wayne Edmunds and Les Saunders to the Chesterfield County Health Center Commission. Summary_ of Information: The terms of office of Wayne Edmunds, Bermuda District and Les Saunders, Dale District, will end on June 30, 1997. Both individuals are eligible for reappointment to a four year term beginning July 1, 1997. Each individual has indicated a willingness to continue to serve if that is the desire of the Board of Supervisors. Existing rules of procedure say that appointments to boards and commissions are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unaminous vote of the Board. Nominees are voted on in the order in which they are nominated. Title: Deputy County Adminbtrator ~-~ Yes Attachments: No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page 1 ,,of 1 8.A.3. Subject: Nomination and Reappointment to Social Services Board County_ Administrator's Comments: County Administrator: __ Board Action Requested: Reappoint Jo-Ann Clark to the Chesterfield-Colonial Heights Social Services Board. Summary. of Information: The purpose of the Social Services Board is to administer and provide oversight for the services rendered by the department. The mission of the department is as follows: The Chesterfield-Colonial Heights Department of Social Services is committed to excellence in providing services to individuals, families and the community by preventing dependency, encouraging self-sufficiency, preserving and restoring families and promoting and protecting the well-being of children, the elderly and disabled. Request the reappointment of Jo-Ann Clark to the Social Services Board for a four-year term effective July 1, 1997, through June 30, 2001. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer:~ ~T_ ~--- ~_ - ~"h~ ~-~Title: Director of Social Services Sarah C. Snead Attachments: ~-~Yes No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page ! of_L 8 .A.4. Subject: Nomination/Appointment as a Trustee of the County's Supplemental Retirement Plan County Administrator's Comments,: CountyAdministrator: BoardAction Requested: Nominate/appoint a member to serve as a trustee of'the County's supplemental retirement plan Summary of Information: A vacancy has occurred on the Board of Trustees for the County's Supplemental Retirement Plan due to the resignation of Frederick Willis, Jr. AcCordingly, a new member needs to be appointed to replace Mr. Willis. The Board of Trustees of the County's Supplemental Retirement Plan is currently comprised of three members who serve indefinite terms at the pleasure of the Board. The other members are Brad Hammer and Richard Cordle. The Board meets approximately every quarter and is responsible for administering the plan which includes the day-to-day operation of the plan, determining employee eligibility, and appointment of investment managers. Mr. Ramsey has recommended that the Board of Supervisors nominate and appoint Colonel Carl R. Baker, Police Chef, to fill this vacancy for a term to begin immediately. Colonel Baker meets all eligibility requirements to fill the vacancy and has indicated that he is willing to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer:"~f>~/~ ("4./~.~L/LAC(~fL._..~ Title: Deputy County Administrator Bradford S. Hammer 0800:18570.1 # Attachments:[---]~ I Yes No Meeting Date: June 11, 1997 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number 8.A.5. Page l of 1 ~ubiect: Nominations and appointments to the Youth Services Citizen Board. County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors make appointments to the Youth Services Citizen Board. Summary of Information: The Board of Supervisors is requested to nominate and appoint the following individuals to serve on the Youth Services Citizen Board. The length of appointment is three years for adult members and one year for youth members. Noted nominees are youth unless otherwise indicated. Bermuda District: Clover Hill District: Matoaca District: Midlothian District: Dale District: Javon Turner, Thomas Dale High School Edwin Montgomery, III - Adult Nominee Ann Diersen, Monacan High School & Lydia Zirkle, Clover Hill High School Dwight Brown, Jr., Matoaca High School Jennifer Sprayberry, Midlothian High School & Mark Ludden, James River High School Jessica Seward, Lloyd C. Bird High School Existing rules of procedure say that appointments to boards and commissions are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unaminous vote of the Board. Nominees are voted on in the order in which they are nominated. Preparer: Title: Director, Youth Services J ana carter Attachments: i Yes ~ No Chesterfield County Youth Services Youth Services Citizen Board Drug and Alcohol Abuse Task Force P. O. BOX 40 CHESTERFIELD, VA 23832 (804) 796-7100 MEMORANDUM TO: The Honorable Arthur S. Warren, Chairman, Board of Supervisors Honorable Members of the Board of Supervisors THROUGH: FROM: SUBJECT: Robert L. Masden, Deputy County Administrator, Human Services Jana D. Carter, ~~ Appointments to the Youth Services Citizen Board DATE: June 2, 1997 The terms of appointment for eight youth and three adult members of the Youth Services Citizen Board (YSCB) expire June 30, 1997. Two other adult positions are also vacant due to member resignations. The individuals listed below have expressed an interest in serving on the YSCB. For vacancies where no recommendation has been made, Youth Services staff is continuing to work with the schools and the community to identify potential candidates. The following youth have requested consideration for one year appointments. An application is attached for each candidate. Please note that for all youth, the magisterial distdct reflects the location of the high school, not place of residence. YOUTH NOMINEE REPLACING DISTRICT HIGH SCHOOL Jennifer Sprayberry Brooke Doepke Midlothian Midlothian Mark G Ludden Katherine Thompson Midlothian James River dessica Seward Adrian Pearce Dale L.C. Bird Roberta Hemdon Dale Meadowbrook Ann Diersen Hasna Huq Clover Hill Monacan Lydia Zirkle Reza Mobrem Clover Hill Clover Hill Anthony Mark Matoaca Manchester Dwight Brown, Jr. Jonathan Moore Matoaca Matoaca The following student served on the Youth Services Citizen Board this past year and is eligible for reappointment. Attached is his letter requesting reappointment to the YSCB. YOUTH REAPPONTMENT DISTRICT HIGH SCHOOL Javon Turner Bermuda Thomas Dale The following adult has requested consideration for appointment to the YSCB. His application is attached. Other membership positions are currently vacant. Youth Services staff are continuing to work on identification of potential appointees. We will provide you with information as citizens express interest. ADULT NOMINEE REPLACING DISTRICT TERM EXPIRES Edwin Montgomery, III Wendy Parker Clover Hill 6/30/00 Melinda Bumette Dale 6/30/00 Verena McCall Dale 6/30/00 Manuco Hidalgo Bermuda 6/30/98 J. Lee Hudkins Midlothian 6~30/00 Please contact me at 796-7100 to discuss your thoughts regarding the appointments, reappointment and/or open board positions. We would be delighted to provide information about the activities of the YSCB and the responsibilities of its members to any other prospective appointees. MAY-19-199? 12:5G ~ROM CHESTERF' D MH/MR/SA CL I NC TO _ OUTH $1~liVtCE~ CITrLI~.N BOARD APFI~CATION FOR APPOINT~ENT 5~799810 P.OJ WORK ADDRESS: WORK TELEPHONE: Wllat spe. cial ~terest~ and qualifications would you lfi~ t~c Boai'd of Sup~visors to know about you in considering your nomination for appointment7 IO;tt, n-, 3-i q,io- It Do you have any.speclal project:; or goals which you w.oold like So pursue a, a member of tiffs Board? , Do you understand th~ need to attend monthly meetings, {md are you al}lo to devote time tn tho work of the Board? For Youth Applicants; 4exdlomm have you~ ~parm~t,~aud your gtfidanc~ counselor read and sign this application: ox're -~a~lCk .-~_ (: .'~ ,(~0~, }C~ (-C ~t's applic~ion to b~ appointed to ~ one y~ar on thc Chesterfield Couniy Youth 8ervic,~ Board. ~ ~/ y (O~/~ance Coun~lor) 05t19/97 13:00 TX/RX N0.1477 P.003 ~..xYOUTH SERVICES CITIZEN BOARD .~PPLICATION FOR APPOINTMENT NAME: MARK G. HOME ADDRESS: 2102 Planters Row Drive, Midlothian Va. 23113 HOME TELEPHONE: (804) 794-3220 COUNTY DISTRICT: Midlothian WORK ADDRESS: WORK TELEPHONE: YOUTH: CURRENTGRADE llth SCHOOL James River ~igh DATE OFBIRTH 5/7/80 Wh~special~terests andqualificmionswouldyoul~etheBoardofSupervisorsto bow ~outyou ~considering yournom~mion~r~po~tment? I am definitely involved at James River. I am a member of Current Edition, the show ch0~r, and Chamber Ensemble. th~ highest level choir at the schnol. ~in~ ~ p~r~ n~ ~h~ ~elr Club and the volleyball tea~ are also two important roles. Doyouhave ~yspecialpr~ectsorgoalswhichyouwouldl~etopursue~amemberof~isBoard? Sponsor ~'.con~r~ nf some kind in order to raise money for underpriviledged children. I am sure the choirs at James R~ver would be glad to perform. Also, keep sending the different judges from the county around to the different high schools. Doyou ~derstand~eneedtoa~endmon~lymeet~gs, andareyouabletodevotet~eto~ewo~of~eBoard? I understand that of every month. This should not prove to be a problem with my schedule. I do not work on school nights, ~Dd Key Club now meets right after school. I am able to devote time. SIGNED: /~~.~ ~~/ (Applicant) DATE: May 21, 1997 (P nt(s)) L/ DATE: '~'" ~ "~7 For Youth Applicants: Please have your parents and your guidance counselor read and sign this application: I endorse /~ ~.~_ ~. L. IJ.t~ c/e~_ 's application to be apvointed to serve one year on the Chesterfield County Youth Services Board. "'"YOUTH SERVICES CITIZEN BOARD APPLICATION FOR APPOINTMENT WORK ADDRESS: WORK TELEPHONE: YOUTH: CURRENT GRADE DATE OF BroTH What sPecial interests and qualifications would you like the Board of Supervisors to know about you in considering your nomination for appointment? Do you Bare ~y special projec~ or goals which you wauld l~e top~ue ~ a member of~is Bo~d9 Do Fou ~ders~d ~e need to a~end mon~lF meetS[s, ~d ~e you able to devote t~e to ~e workof~e Bo~d? For Youth Applicant: Plebe have [o~ p~enm ~d yo~ guid~ce co~sclor read ~d si~ ~is application: I endorse ~ ~(c~ ~klC~ 's application to be appoMted to some one ye~ on ~e Cheste~eld Co~W Youth Services Board. i~)(P~rent(s)). DA~: ~-/.3-~ '7 ~' ((~til-cl~nce Couiaselor) . YOUTH SERVICES CITIZEN BOARD APPLICATION FOR APPOINTMENT NAME: COUNTY DISTRICT: WORK ADDRESS: WORK TELEPHONE: YOUTH: CURRENT GRADE I/ DATE OF BIRTH What special interest~ and qualifications would you like t. he Board of Supervisors to know about you in considering your nomination for appoinlment? '~ ~, . . Do you understand the need to attend monthly meetings, and are you able to devote time to the work of the Board? SIGNED: For Youth Applicants: Please have your parents and your guidance counselor read and sign this application: I endorse ~)clq~ ~ ' ~ ~- ~ ~.-~ s apphcatmn to be appointed to serve one year on the Chesterfield County Youth Services Board. \ (Parent(s)) (Guidance Counselor) Jun-02-97 02:~02P Clover Hill High 804~,k739 6239 P.02 '.T.UN-02-'1997 13:i0 FR~~ CHESTEI~F: D MM/HR/SA CLINC TO ?396239 P. ~2 - TOTAL P. 02 ~='OUTH SERVICES CITIZEN BOARD ,PPLICATION FOR APPOINTMENT NAI~: HONI~ ADDRESS: HOME TELEPglONE; COUNTY DII~TRICT: WORK ADDRE~: WORK TELEPHON[;: YOUTH; CURRENT GRADE ~r~-~ SCHOOL DATE OF B1RTIt ~cc~ ~, l~l Wha~ s'l~cial interests and qualifications would you like thc Board of Supervisors to imow isbout you in coasidm~ing yom' norairmtion ~or al~poiatment? Do you have any spccial projec~ or goals which you would like to pursue as a mcml~r of this Board? For You~ App/itmm: PI~ have your p~-am and your guidanc~ couu~lor r~ad ami ~;? this appli~tion: I ~xlorse ~ ~ : r',-,* fa, ~.~,., ,-~ ,, ,'~c, 'sapplicationt~b~appointedtosm~'~ouey~rontheCh~.'~tm'fieldCmmty Youlh Services'Board. · (Pama(a)) DATE: TOTAL P. 03 April 14, 1997 The Honorable J. L. "Jack" McHale, III Board of Supervisors Post Office Box 40 Chesterfield, Virginia 23832 Dear Mr. McHale: I am writing to request reappointmem to the Chesterfield County Youth Services Citizen Board as a youth representative of the Thomas Dale High School. The one year term for which I am seeking reappointment will commence on July 1, 1997. Thank you for your consideration. ~ Sinoerely, ~ .~ ~ / / Javon T~umer ~ ./ / /15517 S~Tvertree Lane ~ '~ ~, /' Colonial Heights, Virginia~3834 ~ NAMZ: -. HOMI~ M)DRES$: HOMI~ TELEPHOI~: CO~ITY DISTRICT; wORe ~DBP.,ES,S; WORK TELEPHONE: YOUTH: CURRENT GRADE SCHOOL Wh~ special interests and qualifications would ¥ou'li~e ~e Boa,rd of 5~pervtsor~ to ~ow a~u~ you ~ .. .... , , ~,-~ ~ ]~.~.~ ~. ~..~~,.,,~. . ._ ~_ -- you ~~d ~e ne~ m a~d mon~ ~gs, md ~ you able m d~yom ~e m ~e work of~e Bo~d? ~) U- ' /''- ' For Youth Appllcant~: Please have yom' parcnt~ and yom guidance co~c~r ~ ~d s~ ~is I ~do~c 's ~;i~0n m ~ a~ m ~e one y~ on You~ S~c~ Bo~. DATE: ' ri II II Meeting Date: June 11, 1997 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page I of~. 8.A.6. Subject: Nominations/Appointments to the Community Criminal Justice Board (CCJB) County Administrator's Comments: CountyAdministrator: BoardAction Requested: It is requested that the Chesterfield County Board of Supervisors approve the nominees for appointments to the Community Criminal Justice Board (CCJB) for terms staggered according to the adopted By-Laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing For the Implementation of the Comprehensive Community Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and Provision for Joint Exercise of Powers. The resolution designated the membership by position, according to the Code of Virginia. In a multi-jurisdictional board, the Code allows for up to twenty appointments. The Community Criminal Justice Board members initially served one-year terms with each jurisdiction mutually agreeing upon the appointments to the Board. The (CCJB) now has established By-Laws recommending that members shall serve for two-year staggered terms; and that on July 1, 1996, of the members initially appointed for one-year terms, ten shall be appointed for one-year terms and ten shall be appointed for two-year terms; and that all subsequent terms, except to fill an unexpired term, shall be for a period of two years. Preparer: ~.~~'.. (~ Q'~.~Title: Glen R. Peterson Attachments: Yes ~ No CCS Director C~9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page & AGENDA Summar of Information: (Continued) It is requested the following individuals be appointed to the Community Criminal Justice Board for terms as follows: A. It is requested the following individuals be re-appointed to the Community Criminal Justice Board for a two year term to commence July 1, 1997 and ending June 30, 199~. /Judge Philip V. Daffron (General District Court Judge) /Judge Frederick S. Rockwell ( Juvenile & Domestic Relations Court Judge) /.Thomas L. Vaughan (Colonial Heights Commonwealth's Attorney) /Mike Allen (Defense Attomey) //Paige Foster (Chief Magistrate) /John Morgan (Chesterfield Community Services Board) /_larence G. Williams (Chesterfield County Sheriff) ; Elvira Shaw (Colonial Heights Citizen) //Jane Ogletree (Colonial Heights Citizen) B. It is requested the following individuals be appointed to the Community Criminal Justice Board for the remainder of two year terms which began July 1, 1996 and end June 30, 1998. Eileen Brown to fulfill the remainder of Amy Repard's vacancy as the Colonial Heights representative to the Community Criminal Justice Board. Renae Y. Sands to fulfill the remainder of Eileen Brown's current appointment as the District 19 Community Services Board representative to the Community Criminal Justice Board representing Colonial Heights. Under the exiting Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board Members present. Nominees are voted on in the order in which they are nominated. C50 BOARD OFSUPERVISORS ARTHUR S. WARREN CHAIRMAN CLOVER HILL DISTRICT RENNY B. HUMPHREY ViCE CHAIRMAN MATOACA DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 MEMORANDUM TO: FROM: DATE: Honorable Members, Board of Supervisors Lane B. Ramsey, County Administrator Robert L. Masden, Deputy County Administrat~~ June 4, 1997 SUBJECT: Appointments/Community Corrections Board LANE B. RAMSEY COUNTY ~NISTRATOR In September 1994, the General Assembly adopted legislation that created the Comprehensive Commtmity Corrections Act and the Pretrial Services Act. These Acts required the creation of a Community Criminal Justice Board (CCJB). At the June 14, 1995 meeting, the Board of Supervisors adopted a Joint Resolution with flxe City of Colonial Heights creating the Community Criminal Justice Board. On June 13, 1995 the City of Colonial Heights adopted a similar resolution. Sixteen (16) of the twenty (20) Board appoinUnents are in categories prescribed in the Code of Virginia. Four (4) appoinunents are discretionary with two coming from Colonial Heights and two coming from Chesterfield County. The two discretionary appointments available at this time are from Colonial Heights. Initial appointments to this Board were for a one year tenn. To improve continuity, terms were staggered with one half of the members appointed for one year and one half of the members appointed for a two year tenn. The attached list will show the proposed nominees by position. A listing of nominees is attached with addresses and phone numbers. On June i0, 1997 the City of Colonial Heights will review a similar list of nominees. Inasmuch as I will be retiring effective September i, 1997 the position of County representative, which I have been filling, remains open for your discretion. We respectfully request the Board to consider appointing these nominees for two year terms as outlined in the attachment. Attachments Providing a FIRST CHOICE community through excellence in public service. NOMIN"TIONS FOR APPOINTMENT THE COMM UNITY CRIMINAL JUSTICE BOARD Judge Philip V. Daffron Chesterfield General District Court P. O. Box 144 Chesterfield, VA 23832 Phone: 748-1231 Fax: 748-1757 Judge Frederick G. Rockwelll, III Juvenile & Domestic Relations Dist. Court P. O. Box 520 Chesterfield, VA 23832 Phone: 748-1379 Fax: None Mike Allen, Attorney 2800 Buford Road, Suite 201 P. O. Box 35724 Richmond, VA 23235 Phone: 320-6600 Fax: 320-8040 Renae Y. Sands District 19 Community Services Board 20 W. Bank St., Suite 1 Petersburg, VA 23803 Phone: 862-8001 Fax: 862-8023 Paige W. Foster, Magistrate P. O. Box 151 Chesterfield, VA 23832 Phone: 748-1410 Fax: 748-5465 Robert L. Masden Human Services P. O. Box 40 Chesterfield, VA 23832 Phone: 748-1350 Fax: 748-3952 Dr. John Morgan Mental Health/Mental Retardation P.O. Box 92 Chesterfield, VA 23832 Phone: 768-7249 Fax; 768-9283 Jane Ogletree 115 Salisbury Road Colonial Heights, VA 23834 Phone: 520-9277 Fax: 520-9338 Eileen Brown Colonial Heights Office on Youth P. O. Box 3401 Colonial Heights, VA 23834 Phone: 520-9286 Fax: 520-9237 Elvira Shaw 203 Crestwood Avenue Colonial Heights, VA 23834 Phone: 526-0481 Fax: None Thomas L. Vaughn Colonial Heights Commonwealth's Attorney 401 Temple Avenue Colonial Heights, VA 23834 Phone: 520-9293 Fax: 520-9229 Sheriff Clarence G. Williams Chesterfield Sheriff's Office P. O. Box 7 Chesterfield, VA 23832 Phone: 748-1261 Fax: 748-5808 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 11, 1997 Item Number: Page 1 of 1 Subject: Nomination/Appointment to Disability Services Board County_ Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint Member to Serve on the Chesterfield Disability Services Board. Summary of Information; The purpose of the Chesterfield Disability Services Board is to provide input to State agencies on service needs and priorities of persons with physical and sensory disabilities; provide information and resource referral to local government regarding the Americans with Disabilities Act; and to provide such other assistance and advice to local government as may be requested. The Board will not provide direct services nor employ service delivery staff. Mr. Daniel is requesting the Board to nominate/appoint Bobble M. Bouldin; 4223 Cedardale Lane; Richmond, VA 23234 to fill a Dale District Seat vacated by resignation of David Johnson. Term is effective immediately and will expire on December 31, 1999. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Title: Interagency Services Adm~n~atrator Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page 1 of ~ ~.B.~.~. Subject: Recognizing Frederick W. Willis, Jr., Director of Human Resource Management upon his retirement. County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary oflnformation: WHEREAS, Mr. Frederick W. Willis, Jr., has faithfully served Chesterfield County for eleven years; and WHEREAS, by providing quality public service, Mr. Willis, has symbolized the type of employee Chesterfield County seeks; and WHEREAS, during his tenure, Mr. Willis led the restructuring of Chesterfield County's Personnel Department to the Department of'Human Resource Management due to the changing scope of responsibilities and to reflect the fact that people are the most important resource; and WHEREAS, under Mr. Willis' leadership, the department has won many local, national and international awards, and has emphasized cultural diversity, wellness programs and managed care for employees, enhanced employee benefit packages, and has instituted "pay for performance" criteria and other management tools that encourage excellence; and Preparer: ~/~ ~../~ _tAn~3.~ Karla J. Gerner Attachments: --1 Yes No Title: Interim Director, HRM C53 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) WHEREAS, Mr. Willis has been extremely effective in working with all groups, including the Board of Supervisors, other elected representatives, officials from surrounding localities, co-workers, and the citizens of Chesterfield County, and has served in a leadership position on various community, civic and volunteer agencies, and has been a consultant to several non-profit boards and organizations, and is active in various ministries, including Habitat for Humanity, CARITAS, and AIDS ministry. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Frederick W. Willis, Jr., expresses the appreciation of all residents for his service to the County, and extends their appreciation for his dedicated service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Willis, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Meeting Date: Page J- of 1 $.B.l.b. Subject: "Homeownership, Maintenance and Rehabilitation Week," June 7-14, 1997. Count~ Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Recognize June 7-14, 1997, as "Homeownership, Maintenance and Rehabilitation Week." Summary of Information: Resolution attached. Preparer: ~ ~ Thomas Attachments: Yes ~ No Title: CDBG Director Resolution of the BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY RECOGNIZING JUNE 7 - 14, 1997, AS "HOMEOWNERSHIP, MAINTENANCE AND REHABILITATION WEEK" WHEREAS, homeownership, maintenance and repair strengthens families, builds communities and promotes economic growth as well as personal well-being; and WHEREAS, Chesterfield County is actively engaged in increasing homeownership opportunities and improving the housing conditions for its low and moderate income residents through the successful efforts of a partnership of public, private and non-profit organizations; WHEREAS, the Chesterfield County Block Grant Office has, primarily through the use of federal, local and private resources and countless hours of volunteer work, managed to provide assistance for first-time home buyers, train homeowners to perform minor housing repairs, rehabilitate owner-occupied dwelling units, and construct affordable homes for low and moderate income residents of Chesterfield County; and WHEREAS, Chesterfield County is committed to providing quality living environments for its residents. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby proclaim the week of June 7 - 14, 1997, as "Homeownership, Repair and Rehabilitation Week" and asks the citizens of Chesterfield County to participate in activities sponsored by the Chesterfield County Block Grant Office to promote homeownership and housing improvements in their communities. Meetin~ Date: June 11, 1997 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 1 8.B.l.d. Subject: Resolution of Support for VDOT's FY98 Tentative Allocations and Update of Six Year Improvement Program FY98 through FY03. County Administrator's Comments: Coun~ Administrator: Board Action Requested: The Board is requested to adopt the attached resolution expressing support for VDOT's FY98 Tentative Allocations and FY98 through FY03 Six Year Improvement Program for Interstate, Primary and Urban Highway Systems. Summary ofinformafion: VDOT's Tentative Allocations and Six Year Improvement Program provides funding for Route 288. The County should express support for VDOT's allocations and six year program. Recommendation: Staff recommends the Board adopt the attached resolution of support for VDOT's Tentative Allocations and Six Year Improvement Program. District: Countywide Preparer: agen316 McCzacken Attachments: Yes No Title:Director of Transportation WHEREAS, the Chesterfield County Board of Supervisors adopted a Priority List of Highway Projects on March 12, 1997; and WHEREAS, the Board's Priority List was presented at the Virginia Department of Transportation 1997-98 Preallocation Hearing on March 26, 1997; and WHEREAS, on May 5, 1997, Governor Allen proposed a plan to provide funding for the remaining section of Route 288 from the Powhite Parkway to 1-64; and WHEREAS, on May 15, 1997 the Commonwealth Transportation Board approved the Virginia Department of Transportation's FY98 Tentative Allocations and FY98 through FY03 Six Year Improvement Program which incorporated Governor Allen's funding plan for Route 288; and NOW THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors wishes to express its appreciation to Governor Allen and the Commonwealth Transportation Board for providing funding for the completion of Route 288. C60 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page t of ~ AGENDA June 11, 1997 Item Number: 8.B.l.e. Subject: Resolution Supporting the Crater Regional Partnership Under the 1996 Virginia Regional Competitiveness Act County Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Adoption of attached resolution. Summary of Information: At the February 12, 1997 Board of Supervisors meeting, the Board agreed to participate in the Crater Regional Partnership. The attached resolution authorizes the Partnership to carry out the provisions of the Virginia Regional Competitiveness Program, on behalf of its member localities and to receive any fiscal year 1997-1998 funds, which might be awarded from the Regional Competitiveness Fund. ~afilY~ ~..-Cole Attachments: Yes ~-~ No Assistant County Administrator SUPPORTING THE CRATER REGIONAL PARTNERSHIP UNDER THE 1996 VIRGINIA REGIONAL COMPETITIVENESS ACT A Resolution authorizing the Crater Regional Partnership to carry out the provisions of the Regional Competitiveness Program on behalf of the County of Chesterfield and, in addition, authorizing the Crater Regional Partnership to receive 1997 incentive funds on behalf of the participating jurisdictions, if the region becomes eligible to receive Regional Competitiveness Program funding. WHEREAS, Section 15.1-1227.1 through Section 15.1-1227.5, Code of Virginia, as amended, permits counties, cities, and towns within a planning district to establish a regional partnership for the purpose of encouraging local governments to exercise the options provided by law to work together for their mutual benefit and the benefit of the Commonwealth (know as the Regional Competitiveness Act); and WHEREAS, ABIDCO, the Crater Planning District Commission, and the ten jurisdictions within the Crater District (cities of Colonial, Emporia, Hopewell and Petersburg, and the counties of Chesterfield, Dinwiddie, Greensville, Prince George, Surry and Sussex) have formally taken action to establish the Crater Regional Partnership; and WHEREAS, the Crater Regional Partnership shall be a regional partnership with a separate board under the umbrella of ABIDCO; and WHEREAS, the guidelines for Virginia's Regional Competitiveness Program require that participating local governments within the region adopt a resolution authorizing a partnership to carry out the provisions of the Program on their behalf and to receive incentive funds on the participating jurisdictions' behalf; THEREFORE BE IT RESOLVED, that the County of Chesterfield agrees: (1) The Crater Regional Partnership is authorized to carry out the provisions of the Regional Competitiveness Program on behalf of the County of Chesterfield. (2) The Crater Regional Partnership is authorized to receive 1997 incentive funds on behalf of the County of Chesterfield if the region becomes eligible to receive Regional Competitiveness Program funding. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page , 1 o fl Meeting Date: June 11. 1997 Item Number: 8.B.l.f. Subject: Abandonment of a Portion of Woods End Road (State Route 1137) County. Administrator's Comments: County Administrator:~ Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution to abandon a portion of Woods End Road (State Route 1137). A new road has been constructed known as Walthall Industrial Parkway, which will serve the same citizens as the old road. Summary. of Information: DSCL, Inc. has requested the abandonment of a portion of Woods End Road (State Route 1137). A new road has been constructed known as Walthall Industrial Parkway, which will serve the same citizens as the old road. Approval is recommended. District: Matoaca Attacl%ments: Yes No Title: Right of Way Manager # C~3 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on June 11, 1997 at 3:00 p.m. RESOLUTION WHEREAS, DSCL, Inc. is requesting the Board of Supervisors to abandon a portion of a road no longer serving a public need; and, WHEREAS, a new road has been constructed that serves the same citizens as the portion of the old road identified to be abandoned and no longer serving a public need. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby abandon as a part of the secondary system of state highways a portion of Woods End Road (State Route 1137), as shown on a plat by Charles C. Tomes & Associates, P.C., dated June 2, 1995, and revised June 21, 1995 and August 9, 1996, which plat is incorporated herein by reference, pursuant to Section 33.1-155, Code of Virginia, 1950, as amended. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to add to the secondary system of state highways the portion of road so identified on the plat to be added, pursuant to Section 33.1-229, Code of Virginia, 1950, as amended. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby request that the Commissioner of the Virginia Department of Transportation certify, in writing, that the portion of Woods End Road (State Route 1137) hereby abandoned is no longer deemed necessary for use of the secondary system of state highways pursuant to Section 33.1-154 of the Code of Virginia, 1950, as amended. Certified By: Faith L. Davis Clerk to the Board of Supervisors 1 :\ C5A\WP~RE SOLUTIONSWOODS.WPD~Rlvlx~Ip VICINITY SKETCH ('(;5 / / 1 / / / / / / / / / Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page I of J 8 .B.l.g. ,Subject: Richmond Regional Competitiveness Funding Allocation County Administrator's Comments: Committee Resolution for CountyAdministrator: BoardAction Requested: Adoption of attached resolution. Summary of Information: At the May 14, 1997 Board of Supervisors meeting, the Board adopted this resolution, however, it has since been revised (last two paragraphs) and the Board is now requested to adopt the revised resolution. Preparer: Attachments: Faith L. Davis Yes [--] No Title: Clerk tn the Board RICHMOND REGIONAL COMPETITIVENESS COMMITTEE RESOLUTION FOR FUNDING ALLOCATION Whereas, the General Assembly passed the Virginia Regional Competitiveness Act in 1996 to help communities strengthen their economic competitiveness through regional collaboration; and Whereas, in concert with the education, business and civic sectors of the community, all nine localities Richmond Regional Planning District Commission have agreed by resolution to participate in the Richmond Regional Competitiveness Committee to implement the Regional Competitiveness Act; and Whereas, a formula for distributing any Regional Competitiveness Act funding for the Richmond region must be endorsed by the Richmond Regional Competitiveness Committee, and endorsed, by resolution, by the local governing bodies to meet the July 1 application deadline; and Whereas, since Chesterfield County is participating in both the Richmond and Crater Planning District Commission (PDC) efforts under the Act, an agreement on what percentage of its population will be counted toward each PDC must be made; now, therefore, be it Resolved that the Richmond Regional Planning District Commission (RRPDC) act as recipient of Competitiveness Act funds from the Commonwealth of Virginia, and apply them entirely to the project(s) selected to implement the region's strategic plan, and, be it Resolved further, for funding purposes, the population of the Northern Tier of the Chesterfield County as determined annually by the County Manager (200,050 in 1997) be counted toward the Richmond Regional Competitiveness Committee, with the remainder counted toward other RCA efforts. Adopted by Richmond Regional Competitiveness Committee on: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Meeting Date: Page 1 of_~_~ $.B.2.a. ,Subject: Set a public heating to consider an ordinance prohibiting discharge of pollutants into the County stormwater system. County Administrator's Comments: County Administrator.: BoardAction Requested: Set a public hearing for July 23, 1997 to consider the attached ordinance. ,Summary of Information: Pursuant to federal regulations adopted to implement the Federal Clean Water Act, all localities that operate a stormwater sewer system were required to obtain a National Pollutant Discharge Elimination System CNPDES") permit beginning in 1991. NPDES permits establish standards for controlling the quality of stormwater discharges into streams, creeks and. rivers. Between 1991 and 1996, the County completed all stages of the NPDES permitting process. One of the requirements of the County's and all other localities' NPDES permits requires that an ordinance be adopted to prohibit the discharge of pollutants to the County stormwater system. Statfhas drafted the attached ordinance after consulting with other Virginia localities that are in the process of fulfilling the federal ordinance requirement. Preparer: Steven L. Micas Attachments: Yes ~ No County Attorney 0505:18576.1 (18204.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page of 2 Summary of Information: (Continued) The ordinance prohibits any discharge to the storm sewer system or to County streams, creeks or rivers except for discharges made pursuant to a state or federal permit and discharges resulting from fire fighting activities. Certain routine discharges such as discharges from lawn watering, air conditioning condensation and residential car washing are generally permitted unless the discharge is a source of pollution° However, discharges of motor vehicle oil, chlorinated water and other chemically treated water are not permitted. Any knowing violation of the ordinance is a Class 1 misdemeanor. Inadvertent violations are subject to a civil penalty of between $250 and $1,000~ In all cases, the violator is responsible for the costs of cleaning up the unlawful discharge. Staff is proposing to delay the effective date of this ordinance until November 1 in order to educate the business and residential community on these new requirements before they take effect. 0505:18576.1 (18204.1) i# AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING CHAPTER 12, ARTICLE V, SECTIONS 12-60, 12-61, 12-62 AND 12-63, RELATING TO DISCHARGES TO THE STORM WATER SEWER SYSTEM BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 12 of the Code qf the Count. o_f Chester_field, 1997, as amended, is amended by adding Article V, Sections 12-60, 12-61, 12-62 and 12-63, to read as follows: ARTICLE V, DISCHARGES TO THE STORM WATER SEWER SYSTEM § 12-60, Definitions, When used in this article, the following terms shall have the following meanings: Designee, Administrator: The Water _Ouality Administrator or the Water Quality_ Administrator's b. Discharge: To dispose, deposit, spill, pour, inject, dump, leak or place by any means; and an_v substance which is disposed, deposited, spilled, poured, injected, dumped, leaked or placed by any means, c. Illicit Discharge: An_v discharge to the storm sewer system that is not composed entirely of storm water except (i) discharges pursuant to a VPDES or NPDES permit, (.ii) discharge~ resulting from fire fighting activities and (.iii) discharges listed in Section 12-61(b) unless such discharges are identified by the County as sources of pollutants of waters of the United Stat~s pursuant t0 Section 12-61(c), d. Industrial Wastes: Wastes resulting from any process of industry, manufacture, trade or business, or from the development of any natural resource, e. National Pollutant Discharge Elimination System (NPDES) Permit: The permit issued by the federal g0vemment for imposing and enforcing pretreatment requirements pursuant to thc, Federal Clean Water Act, f__. Other Wastes: Wastes that can adversely affect waters of the United States when discharged into those waters, including, but not limited to, garbage, refuse, lime, fertilizer, ashes, offal, tar, paint, solvents, petroleum products, antifreeze and chemicals. 0505:18204.1 I 073 Person: An individual, association, partnership, co~oration, municipality., state or federal agency, or an agent or employee of any such person. h. Sanitary_ Sewer Line: An underground conduit that collects and delivers sanitary. wastewater to a wastewater treatment plant. i. Storm Sewer System: The conveyance or s.vstem of conveyances located within the Coun .ty which are desired or used for collecting, storing or conveying storm water or through which storm water is collected, stored or conveyed, including but not limited to roads, municipal streets, catch basins, drop inlets, curbs, gutters, ditches, pipes, lakes, ponds, man-made channels, storm drains, outfalls, retention, detention and infiltration basins and other facilitie,, Storm Water; Storm water runoff snow melt runoff., surface runoffand drainage. k. Surface Waters: All waters that run across the surface of land, including but not limited to natural or man-made ponds, lakes, impoundments, rivers, streams (including intermittent and ephemeral streams), natural or man-made water courses and tidal and non-tidal wetlands, except that waste treatment systems, treatment ponds and lagoons designed to meet the requirements of the Federal Clean Water Act shall not be surface waters. 1. Virginia Pollutant Discharge Elimination System (VPDES): The permit issued by the State of Vir~nia for imposing and enforcing pretreatment requirements pursuant to the Federal Clean Water Act, m.~. Waters of the County_; All waters, whether on the surface or under the _m-ound, that are wholly or partially within or bordering the County. n. Waters of the United States: All waters, whether on the surface or under the _m-ound, the use, degradation, or destruction of which would affect or could affect interstate or foreign commerce, including but not limited to intrastate lakes, rivers, streams (.including intermittent and ephemeral streams), mudflats, sandflats, wetlands, sloughs, prairie pot-holes, wet meadows, pla.va lakes and natural ponds, except that waste treatment systems, treatment ponds and lagoons desired to meet the requirements of the Federal Clean Water Act shall not be waters of the United States. o. Wetlands; Land that is inundated or saturated by surface or _m-oundwater at a frequency and duration sufficient to sunnort, and that under normal circumstances does sutmort, a prevalence of vegetation .typ_ icall_v adapte-d'for iife in saturated soil conditions, generally inclu~i-ng but not limited to swamps, marshes, bogs and similar areas. § 12-61, (a) Prohibited Discharge to the Storm Water Sewer System, It shall be unlawful to; 0505:18204.1 2 074 1. 2. Cause or allow illicit discharges to the storm sewer system or to waters of the County; Cause or allow the discharge of industrial waste or other waste to the storm sewer system or to waters of the County without a VPDES or NPDES permit; Violate any condition or provision of this article; and Connect, or cause or allow to be connected to the storm ~ewer system or waters of the County., without a VPDES or NPDES permit, any structure that conveys any liquid other than storm water or discharges listed in paragraph (b) of this section, including but not limited to pipes, drains, sanitary_ sewer lines, washing machine drains or floor drains, Lb_) Subject to the provisions ofpara~aph (C) of this section, the following activities shall not be unlawful illicit discharaes: 10, 11. Water line flushing; Landscape irrigation; Diverted stream flOWS or rising groundwaters; Infiltration of uncontaminated groundwater; Pumping of uncontaminated groundwater from potable water sources' Discharges from potable water sources, foundation drains, irri~ation water springs, water from crawl spaces or footing drain~' Air conditioning condensation; Residential car washing: Dechlorinated swimming pool discharges; and Public street washing, (c) If an_v activity listed in paragraph (b) of this section is found by the Administrator to be a source of poLlutants to waters of the United States, the Administrator shall serve a wd[[en notice: on the party, responsible for the activity which orders that the activity be ceased or conducted in ~ manner that will avoid the discharge of pollutants to the storm sewer system or waters of the County. The notice shall state the date by which the activity shall cease or b'e conducted without pollufioh. Fa/lure to comply with any such order within the time stated in the notice shall constitute a violation of paragraph (a)(3) of this section. § 12-62, Inspecting and Monitoring Storm Water Discharge, The Administrator shall have the authority to inspect and monitor discharges and sources potential discharge to the storm sewer system to ensure compliance with this Article. including thu authority to enter upon private property_ to inspect or monitor such discharges or sources ofpotentbl discharge, The Administrator shall also have the authority to initiate enforcement action~ 0505:18204.1 accordance with Section 12-63, § 12-63, Penalties for Violations of Article, A. Any person who knowingly violates any provision of this article shall be _mailty of a Class 1 misdemeanor. Each day that such violation is committed, and each day that such violation is permitted to remain uncorrected shall constitute a separate offense. B. Any person who otherwise violates any provision of this article shall be subject to a civil penalty, between $250 and $1,000 for each day that the violation continues, The court assessing such civil penalty_ ma.v order the penalty to be paid into the treasury_ of the County_ and desi_maated for the purpose of minimizing, preventing mana~ng or mitigating pollution of the waters of the County_. C. Any person who violates any provision of this article shall be responsible for testing. containing, cleaning up, abating, removing and disposing of any substance unlawfully discharged into the storm sewer system or into waters of the County., or, if the Administrator determines that correction of the violation can best be accomplished by the County, shall be liable to the County_ for all costs of testing, containment, cleanup, abatement, removal and disposal of an_v substance unlawfully discharged into the storm sewer system or into waters of the County_. (2) That this ordinance shall become effective on November 1, 1997. 0505:18204.1 4 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page I of_~_ 8.B.2.b. Subject: Set a public hearing to consider amendments to the water and sewer ordinance. County Administrator's Comments: CountyAdministrator: BoardAction Requested: Set a public hearing for July 23 to consider the attached ordinance. Summary of Information: The Utilities Department is proposing several changes to the water and sewer ordinance. Some of these changes are substantive changes that were considered to be beyond the scope of the recodification of the County Code that the Board approved last fall. Other proposed changes are not substantive, but clarify language that was contained in the recodification based on community reaction to the recodification. The substantive changes are: 1. Security deposits. The recodification provided for security deposits to be collected from commercial customers whose service was disconnected for non-payment. Utilities staffnow believes that the administrative cost of monitoring security deposits outweigh the benefits. Accordingly, the amendments provide for security deposits only in cases of bankruptcy, through established bankruptcy procedures. (Continued) Preparer: '~3(~.,~.~, ~vkcc~..>~ Title: Steven L. Micas Attachments: Yes [--] No County Attorney 0505:18606.1 (18594.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page a, old.. Summary of Information: (Continued) 2. Adjustments to utility bills. Currently, utility bills are only adjusted in cases where by the meter malfunctions or leaks are found to exist that establish that the customer did not actually use water for which he was billed. Occasionally, however, the cause for a temporary rise in a customer's water consumption cannot be determined even though a leak or a meter malfunction is the only possible cause for the consumption increase. The amendments provide the director with authority to adjust a residential bill in such a situation when the bill is more than twice the customer's normal consumption. Such an adjustment would be allowed only once every three years. This proposed amendment is similar to the adjustment ordinance of most larger counties and cities in Virginia. 3. Limits on discharge of~ease Currently, the ordinance prohibits any grease discharge greater than 100 parts per million. The 100 parts per million limit was established by most localities when industrial waste discharge regulations were first imposed 20 years ago. The experience among most localities has been that the 100 parts per million limit is too restrictive, and that a higher limit will adequately protect wastewater facilities and the quality of effluent. Accordingly, the trend among localities has been to increase the limit. Utility staff' agrees with this current trend among localities. The proposed amendment would create a grease limit of 300 parts per million for customers with an average daily wastewater flow under 25,000 gallons per day; a limit of 200 parts per million for customers with an average daily flow between 25,000 and 50,000 gallons per day; and a limit of 100 parts per million for customers with an average daily flow over 50,000 gallons per day. This change must be approved by the Department of Environmental Quality ("DEQ") before it can be implemented. DEQ has approved similar changes for several other localities over the years: 4. Substlmces that cannot be discharged into the wastewater system. Waste containing anti-freeze and certain chemicals used in dry cleaning are proposed to be added to the list of items that cannot be discharged into the wastewater system. 5. Trucked or hauled waste. The proposed amendments clarify that hauled or trucked waste that was generated outside the County cannot be discharged into the wastewater system. The amendments also clarify that any hauled or trucked waste that is generated inside the County must meet the quality standards of the Industrial Waste Discharge ordinance before it is discharged into the wastewater system. 0505:18606.1 (18594.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22, 18-23, 18-30, 18-33, 18-54, 18-61, 18-91, 18-93, 18-94, 18-96, 18-97, 18-100, 18-104, 18-108 18-109, 18-111 AND 18-113 AND BY ADDING A NEW SECTION 18-55.1 RELATING TO WATER AND SEWERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 18 of the Code of the Coun~ qf Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-22. Connection fees. OOO (c) The meter and water service line installation charge shall be: (3) 0OO For installing residential outside use meters using existing service lin~s: $375.00. (4) The meter and water service line installation charge for meters that are larger than two inches shall be the actual cost that the county incurred to install the meter plus 25 percent. OOO (e) Residential emmamers property owners who apply for a utility connection may pay the connection fee in 36 monthly installments. Interest at a rate of two percent above the prime rate that is published in the Wall Street Journal on the day that the residential consumer executes the installment contract shall be added to all connection fees that are paid in installments. The residential consumer shall also pay an installment contract loan handIing fee of three percent and a lien recording fee that is equal to the lien recording fee that is charged by the clerk of the circuit court of Chesterfield County at the time that the residential consumer applies to connect to the utility system. OOO Sec. 18-23. Service or meter for outside water consumption. (a) "~ ....... ~'-' .... :-' · ,,~,- ~,~,~,,[,~ wate~ Water consumers who also receive wastewater service may obtain a 0505:18594.1 service connection and meter for outside water consumption by paying the connection fee set forth in section 18-22(b), (c)(1) and (2). Water supplied through a meter for outside water consumption shall not be used inside of a building or structure and shall not be discharged into the wastewater system. 000 Sec. 18-30. Termination of service for nonpayment of utility charges; security deposits. 000 ~,~, ~ -,~ ~,,-,,~,~,~, -~,,~,,,~, ~ ~, ~,~ ~s, ~,,,~,~. The director shall reauire all consumers who have filed a petition in ban~ptcy to provide adequate assurance ofp~mem for ~mre utili~ se~ce in accordance Mth federal law, 000 Sec. 18-33. Adjusting utility charges. 000 (e) The director may adjust a single family residential consumer's utility charges whei1: consumer's billed consumption in a billing period is more than two times the consumer's previou,~ averse billed consumption, if the director determines after an investigation bv the director and thc, consumer that the increased consumption is unexplainable and, therefore, likel_~ due to a leak mete~ error, or other explanation not related to actual consumption. Such an adjustment shall be based o, the average billed consumption and shall only be given to a consumer for one billin~ oeriod ~very three years, - - 000 Sec. 18-54. Refunds for oversized facilities. 000 developer shall receive 55 percent of each capital cost recovery charge that the county has collected until the eligible cost ofoversizing is refunded. The county may permit cash refunds in addition to or in lieu of capital cost recovery charge refunds for oversizing, when the director determines that the 0505:18594.1 2 oversizing was necessary for the orderly expansion of the utility system. 000 Sec, 18-55,1, Basis for calculating off-site and oversized refunds, (a'} The off-site and oversized refund~ shall be based on a Set Price Reimbursement Schedule, established by the director, (b) The developer shall become eligible for receiving off-site and oversized refunds when (i) the utilig~ line~ or facilities are placed in service and (ii) the developer submits to the director a final quantity and actual cost statement, 000 Sec. 18-61. Exceptions to use of utility systems. The board of supervisors may grant an exception to the requirements of section 1 §-27 18-60 when: (Code 1978, §§ 20-43, § 20-63) 000 000 ARTICLE IV. INDUSTRIAL WASTE DISCHARGE* Sec. 18-91. Definitions. (a) For the purposes of this article the following terms shall have the following meanings: (1) BOD or biochemical oxygen demand: The amount of oxygen that is used in the biochemical oxidation of organic matter, under standard laboratory procedure, in five days at 20 degrees Celsius, expressed in parts per million. ~"- - '-'- ............. J -,--,, 0505:18594.1 000 Sec. 18-93. Substances that may not be deposited in the sanitary sewer system. No industrial user shall discharge or deposit any of the following substances into the sanitary sewer system: (a) Any waste; liquid or vapor that has a temperature higher than 150 degrees Fahrenheit or that will increase the temperature of wastewater treatment plant influent to higher than 104 degrees Fahrenheit. (b) Any waste or liquid "--' ' ....... ' .... ' "^ ~ Mth total oil and grease concentrations ~eater than the folloMng: 300 mg/l for wastewater flow rates of less than 25,000 gallons per day; 200 mg/1 for wastewater flow rates between 25,000 gallons/day and 50,000 gallons/da_v; an0 100 mg/l for wastewater flow rates _m'eater than 50,000 gallons/day. 000 (j) Any stormwater, surface water, groundwater,' roof runoff, or subsurface drainage;, 000 Ua. UlUU~tllO~t wa,te. Any trucked or hauled materihl that (i) constitutes a hazardous substance pursuant to the Comorehensiw, Environmental Response, Compensation and Liability Act of 1980 (CERCLA~.. 42 U.S.C. § 101(14)_ et seq., and any regulations promulgated thereunder; (ii) constitutes a hazardous waste pursuant te the Resource Conservation and Recovery_ Act (RCRA), 42 U.S.C. § 6901, et seq., and any re~lations promulgated thereunder; or (iii) constitutes a hazardous waste pur~vant to the Superfun,! Amendments and Re-authorization Act (SARA). 42 U.S.C. § 1104. et seq., and any regulation~ promulgated thereunder, 000 (z) Wastewater which contains used antifreeze. (aa) Wastewater which contains perchloroethylene, 0505:18594.1 4 (Code 1978, §§ 20-93, 20-95; Ord. of 4-10-96, § 1) Sec. 18-94. Conditions on discharge of certain types of wastes. No industrial user shall discharge any of the following types of waste into the sanitary sewer system except in accordance with this section: (a) Packinghouse waste. All hair, bristles, hides or parts of hides, bones, animal parts, paunch manure, viscera, stock feed, grit, sand and straw in concentrations that are greater than the concentrations that are found in normal domestic wastewater, oil and grease in a quantky greater thaii · ,,,, },,~,, lo~, ,,,,-,,, concentrations greater than those set forth in section 18-93 shall be removed before packinghouse waste is discharged. (b) Poultry processing waste. All feathers, parts ofbi~'ds, bones, grit, sand, poultry feed and viscera in concentrations that are greater than the concentrations that are found in normal domestic sewage, oil and grease in a quantity greater '~--- '~'^ .... ,-,.u. concentrations _creater than those set forth in section 18-93 shall be removed before poultry processing waste is discharged. Wastewater service lines that serve poultry processing facilities shall be made of materials and designed and constructed so that it is unlikely that bacterial protein masses will grow on the service lines. 000 (g) Hauled or trucked waste~, Hauled or trucked domestic septage from residential ~,n~l commercial sources ma_v be discharged at a location designated bv the director only if it is generate, 1 within the county and is not mixed with any other type of ~vaste. Hauled and trucked waste originating from non-domestic sources may only be discharged if the waste complies with the term.,: and condition~ of this article and if the discharge has been authorized by the director. All hauled o, trucked waste ori~nating from non-domestic source shall be subject to the terms, conditions and penalties of this article. (Code 1978, § 20-94) 000 Sec. 18-96. Rate and volume of discharge of industrial waste. (a) It shall be unlawful to discharge a slug ,,, ,,~ o,~,,~., ,~..,,.}, load of industrial waste into the sanitary sewer system. 000 Sec. 18-97. Prohibition against dilution as treatment. 0505:18594.1 5 No signifie~ industrial user shall dilute waste by increasing the use of potable or process water to achieve compliance with a pretreatment standard or requirement except when dilution is expressly authorized by an applicable pretreatment standard or requirement. (Code 1978, § 20-97.1) 000 Sec. 18-100. Permits for non-conforming discharge; pretreatment. 000 (f) Permits may include the following conditions and restrictions: (1) Maximum permissible concentrations or mass loadings ofwastewater constituents. Sec. 18-104. Access for measurements. 000 000 (c) The director shall ..may waive the control manhole requirement iff the significant industrial user provides the director with access to the facilites to observe, measure and sample the wastewater flow and the waste that is discharged by the significant industrial user complies with this article. (d) The director shall be given reasonable access to all portions of establishments that discharge industrial waste or pollutants into the sanitary sewer system in order to inspect, sample and monitor discharge; to copy records that are required by this article; and to perform other procedures that are necessary to ensure compliance with this article. (Code 1978, § 20-103) 0505:18594.1 6 000 Sec. 18-108. Determination of character and concentration of waste. 000 (d) The director's determination of the character and concentration of the industrial waste or pollutants that are discharged into the sanitary sewer system shall be based on the analysis that is performed in accordance with subsection (c) for the purposes of determining strong waste surcharges on significant industrial users. 000 (Code 1978, § 20-104) Sec. 18-109. Accidental discharge and slug control plans. The director may require any sigiii,qcaiit industrial user to develop, submit for approval and implement an accidental discharge and slug control plan in accordance with 40 CFR 403,8. Alternatively, the director may develop such a plan for any sigiii~q¢&iit industrial user. An accidental ~ discharge and slug control plan shall: (a) Describe the significant industrial user's discharge practices, including nonroutine batch discharges; (b) Describe the types and amounts of chemicals that the significant industrial user stores; (c) Establish procedures for immediately notifying the director of any accidental discharge or slug discharge which shall require the industrial user to notify'the director in writing with a detailed description of the discharge within five (5) days after the discharge occurs; and (d) Establish procedures to prevent adverse impact fi.om any accidental discharge or slug discharge. The procedures shall include, but not be limited to, inspecting and maintaining storage areas, handling and transferring materials, regulating loading and unloading operations, controlling the plant site runoff~ training workers, building containment structures or equipment, containing toxic organic pollutants including solvents and developing measures and equipment for emergency response. Sec. 18-111. Violations. 000 0505:18594.1 7 (a) Significant industrial users shall in'anediat~ notify the director in writing of any violation of the permit or of this article within twenty-four (24) hours after becoming aware of the violation. Within ten days after the date of the violation, the significant industrial user shall also submit to the director a detailed written statement describing what caused the violation and the measures that the industrial user is taking to prevent future violations. Significant industrial users shall correct all violations promptly and shall take any reasonable action to prevent damage to the POTW or the public from the violation. The director may require a significant industrial user to correct a violation by taking measures to prevent the discharge of prohibited materials or other wastes that are regulated by this article. (b) The director shall annually publish a list of significant industrial users who have been in significant noncompliance during the previous 12 months in the largest daily, newspaper of general circulation in the county. (Code 1978, § 20-101) Sec. 18-113. Penalties. oo0 f~ Any significant industrial user who violates the provisions of this article shall be guilty of a misdemeanor punishable by a fine of not more than $2,500.00. Each day that the violation continues shall be a separate offense. (b) If any person discharges a substance into the sludge septem which results in damaee to the county sewerage system, the wastewater treatment plant providing treatment or other re~l or personal property_: or which alters the nature or quali _ty of the sludge generated by the wastewatet treatment plant in a wa.v that increases the cost of either safe sludge removal or sludge disposal, thela that person shall be liable to the county_ for the cost of all such damage. (Code 1978, § 20-109) o00 That this ordinance shall become effective upon adoption. 0505:18594.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 11, 1997 Item Number: 8.B.2.c. Sub_iect: Set Public Hearing on Development Standards Manual Amendment relative to streetlight spacing in the Village of Chester. County_ Administrator's Comments; County_ Administrator; Board Action Requested; The Planning Staff requests that the Board set July 23, 1997, for a public hearing relating to Development Standards Manual Amendment relative to streetlight spacing in the Village of Chester. Summary of information: The Board of Supervisors referred a Development Standards Manual amendment for the Village of Chester to the Planning Commission for their recommendation. The Board requested that the Commission return a recommendation in time for them to hold a public hearing on July 23, 1997. The Commission is scheduled to hold their public hearing on June 17, 1997. The standards for Chester require installation of decorative streeflights for non-residential projects every eighty (80) feet along public roads. This standard was developed in conjunction with neighborhood input for the Chester Village Plan to create a unique atmosphere when you enter the village area. To date, lights have been installed at one (1) project. Preparer: Thomas E. Jacobsen/ Title: Director of Plonning Attachments: Yes ~-~No # C~7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 11, 1997 Item Number: Summary of Information: (Continued) After visiting other areas in the Richmond area, the Chester Village Foundation (CVF)requested modification to the streetlight spacing requirement from eighty (80) feet to 150 feet with the placement staggered on each side of a street. They feel this will provide a better effect than the closer spacing currently required. The original amendment referred by the Board is attached Ordinance I which only addresses the 150 foot spacing, but not the staggering of lights on opposite sides of a street, as requested by the CVF. Attached Ordinance II addresses both the 150 foot spacing and the staggering of lights on opposite sides of the street. The Planning Department supports the streetlight spacing change, as outlined in Ordinance II and as requested by the CVF. The original spacing came from the community without a detailed understanding of the long term appearance of the streetlights. The streetlights are not intended to provide high intensity light levels within Chester, only a different character as you drive through the Village. It should be noted, while not a part of this amendment, that the CVF is worldng with Virginia Power to select a decorative light fixture that can be installed under the County's streetlight program. Under this program, the developer pays a streetlight fee to the County who then coordinates the streetlight installation with Virginia Power, who in turn bills the County for the operation and maintenance of the lights. Environmental Engineering estimates the monthly cost for the decorative lights to be approximately twice the cost of regular County streetlights. The County has adopted Ordinances related to village plans for Bon Air, Chester, Ettrick and Midlothian. Currently, streetlights are only required in Chester and Midlothian Villages. A design study will soon begin for Bon Air. If the Chester Village streetlights are ultimately included in the County's program, there may be future requests in other parts of the County for similar inclusion. Mr. TcmJacobson, Chief Planner Planning Department Post Office Box 40 Chesterfield, Virginia 23832 13008 S. Chester Road With reference to our telephone conversation of April 28, the additional information and the requesn follows. A new Chester Village c~Li~ttee, an outqrowth of the Chester Village Foundation and the Chesterfield'Business Council is now in place. We are the "Coalition for ChesterVillaqe" and our purpose is to help carry out the vision of the "Chester Plan" and to raise the general civic pride in our village. MemberShip includes civic group representatives, church re- presentatives, garden club representatives, business repre- sentatives, YMCA, and interested citizens. Mr. McHale has endorsed our endeavor. To begin our task, we wish to apply for a VDOT "Enhancement" grant (see enclosure) in order to place "acorn style" street lights on Route 10 between the cemetery and the beginning of the green median just west of Buckingham street. With the help of Virginia Power and other information, we con- clude that the ordinance in Chester Village Plan needs to be amended: (section 19-608 (d) of the County's Develotm~_nt Stand- ards Manual. We wish to place lights every 150' with the place- ment staggered on each side of the road. This request for change cc~es as a result of research done in Blackstone and Highland Springs where the Main Streets have acorn type lights every 80' - parallel placement. The "too close" effect in Highland Springs is NOT what we wish to achieve - (see photo). Thank you for your help and consideration regarding this matter. We look forward to effecting this change with your support. If there are any questions, contact me at 748-4415 or 748-2240 for Jim Daniels. . S~_ely, .~ P~hy~71 ~&/is/~ ~Lrper s on Ordinance I AN ORDINANCE TO AMEND THE DEVELOPMENT STAND~S MANUAL 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19-608 RELATING TO EXCEPTIONAL DEVI~J~OPMENT STANDARDS BE IT ORDAINgl) by the Board of Supervisors of Chesterfield County: (1) That Section 19-608 of the Development Standards Manual, 1997, as amended, is amended and reenacted to read as follows: See. 19-608. Exceptional development standards. OO0 (d) Streetlighting: Within the Chester Village Areas, streetlighting shall be required of all new or expanded projects except for single-family dwellings. Streetlight fixtures, poles and lamp types shall be consistent along any given street. Selected streetlights shall be of a design in keeping with the small-scale, pedestrian-oriented character of the village and shall be compatible with existing and anticipated development. Final selection shall be made prior to site plan approval. Fixture mounting heights shall be twelve (12) feet above the adjacent street elevation along Route 10, Chester Road and Itarrowgate Road and ten (10) feet above the adjacent street elevation along all other streets. Streetlights shall be installed eight?-X'8~ one hundred fifty (150) feet on center unless physical constraints preclude this spacing, in which case, alternative spacing may be permitted during the site plan process. ooo (Code 1978, § 21.1-255.4) (2) That this ordinance shall become effective upon adoption. 1014:18582.1 Ordinance H AN ORDINANCE TO AMEND THE DEVELOPMENT STANDARDS MANU.AL 1997, AS AMENDED, BY AMENDING AND i~RRNACTING SECTION 19-608 R~LATING TO F_XcEFrlONAL DEV~I-OPMENT STANDARDS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-608 of the Development Standards Manual, 1997, as amended, is amended and reenacted to read as follows: Sec. 19-608. Exceptional development standards. OOO (d) Streetlighting: Within the Chester Village Areas, streetlighting shall be required of all new or expanded projects except for single-family dwellings. Streetlight fixtures, poles and lamp types shall be consistent along any given street. Selected streetlights shall be of a design in keeping with the small-scale, pedestrian-oriented character of the village and shall be compatible with existing and anticipated development. Final selection shall be made prior to site plan approval. Fixture mounting heights shall be twelve (12) feet above the adjacent street elevation along Route 10, Chester Road and Harrowgate Road and ten (10) feet above the adjacent street elevation along all other streets. Streetlights shall be installed eigh~-y (80) f~ oa .......... ' .... ' .... ~'--' ' - ....'-- J- "-'-- hag hag o, V~''"LL~ ',~,,",~ [,o ~* t'~'~' V'"'~°~' on each side of a street. On each side of any street, lights shall be installed 150 feet on center and lights on opposite sides of any one street shall be ~aced 75 feet on center with the lights on the other side of the street. Spacing requirements may be modified through site plan review where physical constraints preclude 000 (Code 1978, § 21.1-255.4) (2) Tt[at this ordinance shall become effective upon adoption. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 11. 1997 Item Number: 8.B.2.d. Subject: Set a Public Hearing to Consider the Sale of a Surplus Parcel of Real Estate County. Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors set a public hearing for July 23, 1997, at 7:00 p.m. to consider the sale of surplus property to David A. Barlow, Jr., high bidder. Summary of Information: On April 9, 1997 the Board of Supervisors declared a parcel of land containing 0.3479 acre on Wilton Road as surplus property and directed the Purchasing Department to receive bids for sale of the property. The following bid was received May 2, 1997: David A Barlow, Jr. $4,082.82 Staff recommends approval. property. A public hearing is required to sell the District: Bermuda Preparer:C~ ~ ~ JVohn W. Harmon Attachments: YesI [No Title: Right of Way Manager VICINI SKETCH LD~CLARE A PARCEL O] ,AND SURPLUS AND OFFER FO~'~.LE CAI~ER MIDDLE SCHOOL 094 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 11, 1997 Item Number: 8. B. 2. e. Subject: Set Public Hearing to Consider Zoning Ordinance Amendment Relative to R-7 and R-9 Zoning Districts County. Administrator's Comments: County_ Administrator; Board Action Requested: Set July 23 for a public hearing to consider a Zoning Ordinance amendment relative to R-7 and R-9 Zoning Districts. Summary_ of information; On May 1, 1997, the Planning Commission recommended approval of a proposed Zoning Ordinance Amendment which would preclude the granting of R-9 or R-7 zoning after the date of adoption of the Ordinance. The Ordinance would allow any property zoned R-9 or R-7 prior to date of adoption of the Ordinance to be developed in accordance with R-9 or R-7 standards. Attached you will find a map and chart which shows the number of acres of parcels currently zoned R-7 or R-9 by Magisterial District. The list shows the parcels are those that are more than five (5) acres with improvements valued at less that $5,000. The map shows parcels often (10) acres or more with improvements valued at less Preparer: ~homas E. Jaco s~' Title: Director of Planning 1 JUN 1197/C:AGENDA/GOK Attachments: Yes ~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 11, 1997 Item Number: Summary_ of Information: (Continued) than $5,000. Also attached is a list of larger projects zoned either R-9 or R-7 with Conditional Use Planned development and a chart which subtracts those projects from the R- 9 or R-7 acreage. These existing zoned parcels would not be affected by the proposed Ordinance Amendment and would be allowed to develop in the furore under the R-7 and R-9 standards except as modified by conditions of zoning. We have also attached information regarding R-7 and R-9 lots and densities recorded between 1989 and 1996. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19-90 and 19-95 RELATING TO PERMITTED USES IN R-9 AND R-7 ZONING DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-90 and 19-95 of the Code qf the Count. qf Cheste_r?eld. 1997, as amended, is amended and reenacted to read as follows: DIVISION 9. R-9 RESIDENTIAL DISTRICT Sec. 19-90. Permitted uses--By right. The following uses shall be permitted by right in the R-9 District: Those uses permitted by fight in the R-88 District, provided, however that after (adoption date]. R-9 zoning shall no longer be _re'anted by the Board of Supervisors. Provided further that any property, that has been zoned R-9 on or befgre (adoption date] shall continue to be sub_iect to the provisions contained in this Division. (Code 1978, § 21.1-79) 000 DIVISION 10. R-7 RESIDENTIAL DISTRICT Sec. 19-95. Permitted uses--By right. The tbllowing uses shall be permitted by right in the R-7 District: Those uses permitted by fight in the R-88 District. provided, however that after (adoption date]. R-7 zoning shall no longer be _re'anted by the Board of Supervisors. Provided further that any property_ that has been zoned R-7 on or before (adoption date~ shall continue to be su~ect to the provisions contained in this (Code 1978, § 21.1-86) Tttat this ordinance shall become effective immediately upon adoption. 0 0 C) C) 0 0 0 0 0 0 0 ~0 ~) ,~- ~ 0 ~0 ~ ,~- ~ S3Ol J.O JequJnN HJ.-~I g~-~J eaoe/sBU!lle~(3 300 R-7 and R-9 Zoned Parcels* II No. of No. of No. of 1 Parcels Acreage Parcels Acreage Parcels Acreage Bermuda II 46 772.0 3 47.5 49 819.5 Clover Hill II 24 293.4 15 1039.9 39 1333.3 Dale II 29 816.6 6 456.8 35 1273.4 Matoaca [I 26 960.9 , 45 5742.3 71 6703.2 Midlothian Il 14 239.7 6 887.9 20 1127.6 TOTALS 139 3082.6 758174.4 214 11257 *R-7 and R-9 zoned parcels more than five (5) acres with Iess than $5,000 of improvements. Information compiled from Assessor's Office records. Large Projects Zoned R-7 or R-9 with Conditional Use Planned Development Greensprings R-9 1,312 Magnolia Green R-9 3,900 Charter Colony R-9 770 The Grove R-9 102 ttampsted Park R-9 332 CenterPointe R-7 292 MAGISTERIAL DISTRICT Clover Hill & Matoaca Matoaca Midlothian Midlothian Matoaca Matoaca TOTAL 6,708 R-7 and R-9 Zoned Parcels** EXCLUDING LARGE CONDITIONAL USE PLANNED DEVELOPMENT PARCELS Bermuda 46 772.0 Clover Hill 24 293.4 Dale 29 816.6 Matoaca 25 668.9 Midlothian 14 239.7 COUNTY TOTALS 138 2790.6 3 47.5 49 819.5 14 1014.9 38 1308.3 6 456.8 35 1273.4 42 223.3 67 892.2 4 15.9 18 255.6 69 1758.4 207 4549 **R-7 and R-9 zoned parcels more than five (5) acres with less than $5,000 of improvements. Information compiled from Assessor's Office records. Calculations subtract out larger projects zoned R-7 or R-9 with Conditional Use Planned Development. Assuming the average density of 2.2 units per acre in R-7 recorded between 1993 and 1996, it is estimated that approximately 5961 lots could be developed in the R-7 zoned area. Assuming the average density of 2.25 units per acre in R-9 recorded between 1993 and 1996, it is estimated that approximately 3956 lots could be developed in the R-9 zoned area. The estimated Countywide number of potential R-9 and R-7 lots not to include the large Conditional Use Planned Development projects is 9917. 10:5 rn $ ~ m .+ ::0 "0 0"0 ~.0 · -. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page ! of I 8.B.2.f. Subject: Set Public Hearing to Consider Ordinance Eliminating Business License Tax Fee County Administrator's Comments: CountyAdministrator: /~ ~/ ~ ~. ~ BoardAction Requested: Set public hearing for July 23, 1997 to consider an ordinance to eliminate the $100 business license tax fee for businesses which have gross receipts in excess of $100,000. Summary of Information: Under state law the County is permitted to assess business license taxes on all businesses with annual gross receipts in excess of $100,000. The County is also permitted to assess businesses with business license fees (which currently cannot exceed $100 per year) whether or not they also pay a business license tax. Section 6-4 of the County Code currently requires businesses who pay license taxes to also pay license fees of $100. Board members have requested that the Board hold a public heating to consider an ordinance eliminating the $100 fee for businesses who must also pay a business license tax. Staff recommends that the Board hold this public hearing at its July 23, 1997 meeting. Preparer: AttaChments: ---]Yes No Deputy County Attorney 0400:18691.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 3_3_, 1997 Item Number: Page 1 of~. 8.B.3. Subject: Donation to the Richmond Chamber of Commerce to Promote the Construction of Route 288 County Administrator's Comments: County Administ(r~tor: ~ Board Action Requested: The Board is requested to approve a $10,000 donation to the Richmond Chamber of Commerce to promote the construction of Route 288. Summary ofinformation: In July 1996, the Board, at the request of the Chesterfield Business Council Route 288 Task Force, donated $25,000 to the Richmond Chamber of Commerce for a program to actively promote the construction of Route 288 from the Powhite Parkway to 1-64. The Chamber used the funds to retain a consulting firm to coordinate the promotion effort. Under VA. Code ~ 15.1-25, the Board is authorized to make donations to nonprofit and nonsectarian chambers of commerce. The Richmond Chamber of Commerce meets these qualifications. The 288 Freeway Committee has asked the County for an additional $10,000 donation to complete the promotion project. Recommendation. Staff recommends the Board donate $10,000 (transfer from General Road Improvements Account) to the Richmond Chamber of Commerce for the purpose of completing the project to promote the construction of Route 288 from the Powhite Parkway to 1-64. District: Preparer: Title: Attachments: Countywide · McCraCken Agen316 ----] Yes No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~l. of,l. Meeting Date: June 11, 1997 Item Number: Bud.qet and Mana.qement Comments: The Board is being asked to consider the following transfers from the FY98 General Road Improvements account at this meeting: (1) a donation in the amount of $10,000 to the Richmond Chamber of Commerce to retain a consulting firm for coordination of the promotion effort for Rt. 288; (2) a supplement in the amount of $55,830 to fund a traffic signal for the Rt. 10/Kingston Avenue intersection (Rt. 10 widening between Meadowville Road and 1-295 project); and (3) a supplemental FY97 revenue sharing match in the amount of $50,000 ($12,036 for Genito Road project and $37,964 for the Robious Road project). Transfer of $115,830 to cover these requests will leave an approximate balance of $460,170 in the FY98 General Road Improvements Account. Preparer: (~,~h~.~c~,~ /~'a~mes ~. 'L. Stegm~"aJer Title: Director, Budget & Management Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page 1 of~. 8 .B.4. Subject: Designation of Projects for the Supplemental FY97 Chesterfield Road Fund and Transfer of Funds County. Administrator's Comments: County_ Administrator: Board Action Requested: The Board is requested to transfer $50,000 and designate projects for the FY97 Supplemental Chesterfield Road Fund. Summary ofinformation: The Virginia Department of Transportation (VDOT) has advised the County that up to $50,000 in supplemental Chesterfield Road Funds are available for FY97. The exact amount of funds will be determined by VDOT after all Statewide requests for supplemental funds are received. To maximize the amount of funding available for County road improvements, staff is recommending that the Board match VDOT's supplemental funds with a $50,000 transfer. Staff recommends the supplemental allocation be designated for the Genito Road and Robious Road projects. The Chesterfield Road Fund Development Schedule adopted by the Board in October 1996 should be revised to reflect the supplemental allocation. RECOMMENDATION: Staff recommends that the Board: 1) transfer $50,000 from the general road improvements account (available after July 1, 1997) for the FY97 Supplemental Chesterfield Road Fund; 2) adopt the attached resolution designating the FY97 supplemental funds for the Genito Road and Robious Road projects; and 3) approve the updated Chesterfield Road Fund Project Development Schedule. Preparer: Attachments: ~ McCracken Agen313 Yes Title:Director No of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 9,.of ~. Meeting Date: June 11, 1997 Item Number: Bud.qet and Manaqement Comments: The Board is being asked to consider the following transfers from the FY98 General Road Improvements account at this meeting: (1) a donation in the amount of $10,000 to the Richmond Chamber of Commerce to retain a consulting firm for coordination of the promotion effort for Rt. 288; (2) a supplement in the amount of $55,830 to fund a traffic signal for the Rt. 10/Kingston Avenue intersection (Rt. 10 widening between Meadowville Road and 1-295 project); and (3) a supplemental FY97 revenue sharing match in the amount of $50,000 ($12,036 for Genito Road project and $37,964 for the Robious Road project). Transfer of $115,830 to cover these requests will leave an approximate balance of $460,170 in the FY98 General Road Improvements Account. Pr '~ × .... ',,, eparer. ¥: ~.~..,~% ./Jarnes/'. 'L. Stegmaier Title: Director, Bud,qet & Management WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to 25% or $500,000, whichever is greater, of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; and WHEREAS, the Virginia Department of Transportation (VDOT) has notified the County that $50,000 is the maximum amount of Chesterfield County funds that will be matched by the State as a supplemental FY96-97 allocation. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors transfers $50,000 from the general road improvements account for the FY96-97 Supplemental Allocation Program and requests VDOT to provide an equivalent match. BE IT FURTHER RESOLVED, that the FY96-97 supplemental funds be allocated for the following projects: $24,072 $75,928 Genito Road From Route 360 to Old Hundred Road ($12,036 VDOT, $12,036 County) Robious Road From Route 60 to Woodmont Drive ($37,964 VDOT, $37,964 County) °~oz ~°~, Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page ! of_L. 8.B.5.a. Subject: Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on July 4, 1997 County Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Summary of Information: The Chesterfield County Parks and Recreation Department has requested permission from the Board of Supervisors to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 1997, with no rain date. The Parks and Recreation Department has conducted similar displays on the same property each year for the last seven years without incident. The fireworks supplier, Dominion Fireworks, Inc., has obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $1,000,000, which has been approved by Risk Management. Lt. Robert Lukhard of the Fire Prevention Bureau reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. Steven L. Micas Attachments: ~-~ Yes No County Attorney 1205:18518.1 l# BOAR.;) OF SUPERVISORS HARRY G. ,')~IE~ CHAIRMAN DALE ~STI~CT CLOVER HILL DISTRICT J. L McHALE, III BERMUDA DISTRICT RENNY B. HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT cr~rlcbU %.~UUI~I I l P.O. Box 40 C-,"~TERFIELD, VIRGINIA 23832-0040 Fire Prevention Bureau (804) 748-1426 Application for Fireworks Display (Print or Type All Information) LANE B. RAMSEY COUNTY ADMINISTRATOR . )ARq Date of Application- ~%\ Time of Fireworks: q:%o ~ Rain Date: Event Location: ~Eaq-eq~Q, ~o~ ~\~o~5~ Shooting site/Display area: ( include ~ap) Sponsoring Organization: C.~~g Person In Charge of Event: Mailing Address: Work Phone: State: X~ Zip: Home Phone: Person Coordinating Fireworks: (for the sponsor) Mailing Address city: Work Phone: State: VA zip: Home Phone: Company Responsible for Shooting: Mailing Address: ~-~- city: Work Phone: q%%-~Q~k After Hours: Shooters Name: ~E~ State:~/~ Zip: Providing a FIRST CltOICE community through excellence in public service. Note: Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance. e ® Include a site drawing noting discharge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire Prevention Bureau at 748-1426. 5. Return application to: Date: Chesterfield Fire Prevention P. O. Box 40 Chesterfield, VA 23832 ~/~/q~! / Applicant's Signature: ~:~ Print Name: ~J~RD~ ~. L~vt$~ ***************************************************************** (office use only) Site suitable for display pending County Attorney and Board of Supervisors approval. Site unsuitable. Event Representative: Date: S i Z E'.' A l*. O .. N "!" 3 ,'i NCH 25 L'T, i.~ "' "' ' 2C, 0 ~ Z NCH L-lO .:5 :[F~':N ,, .-, :!3 i NCH 05 ...... '~% , i ':ii:' :~ 7 L. 0 U n '5 AL u'T E 5 ~":,.--,u,r: ,~_~..' L.JLiLLJF.-.: SHE.L.:-':.. "~ lq fi .~ -, ~.: - 'r a ] '- - ;_- :.z .......... , ....... ...... ~ ,.. L...~. r ,,_ L::. ~- -.._. i ASSORTED COLOR .E;HELL3 A S :EJ 0 R T F D '2.'.] L 0 R ~ Fi.E L ~ S :~SSOF~:'T,-]L- COLO?: SHELLS 4SSOF-.:T[£D C:i.'],'LO.,'-i :i~FtEL. L..~ THE GRAND FINALE WILL ..... ,'-.!,'.-,i.'"...:,i Oi:': AN ~.u'Di:iONAL 20C (,ULLb'< ?;..: ::2AL. L.i'TE SHELLS CHAINED '!'QGET'HEF<. ]'.NSJRANCE : THF.:EE .,"fiZLLZON DOLLARS TOTAL :: ....... ' ~: i C E : :-t--. / ,, .':':) 0,:1-~. 00 O.n.~__.&_r.¥..~r.,.,/.U,,I, HL I ! &rlOUP[T'IPlI.,;I:, · Ipllj, 10451 ULF BOULEYARD. TREASURE ISLAND, FL, 33706 To LL F~ee 1-800-237-3355 Nat loll -800-282-6776 FLor ida Certificate Ntunber: ? CERTZFICATE OF INSURANCE FIREi4ORK8 DISPLAY COMPANYt NAME & ADDRESS OF INSURED~ Dominion Fireworks, Inc, P 0 Box 3015 Petersburg, VA 23805 -_ EB ZI:IGBY__CoYEBG(s E_= Insurance Company POLICY NO, = 6LG73883 BTLI TY LIMITS OCt: LIA BI/ ADDITIONAL INSURED: #i County oE Cheste~Eield, Virgin±a #2 Chesterfield Parks & Recreation #3 Chesterfield County Fairgrounds T,H,E+ Insurance Firemans Fund Company Insurance Company 6LX73884 .... ~xcess OT -- ~XCeSS OF ...... C La ss B ~1~000~000_ ~2~000~000 ........ Pr oduc ts*. I~ ......... ~0_. }0 ................ PO LICY PER Il: ......... F r om t 07/15/96 07/15/96 07/15/96 To t 07/15/97 07/15/97 07/15/97 # - COMBINED SINGLE LIMIT In 'the event of any material change in, or canceLLation of id iicy(ies), sa p 0 the Company wiLL endeavor to give written notice to the par[y whom this cer~ificate is issued, but failure to give such notice shaL impose no LiabiLity or obligation upon the company, NAME & ADDRESS OF CERTIFICATE HOLDER,' County of Chesterfield, Va. Parks & Recreation Del~i~;uent P.O. Box 40 Chesterfield, Virginia 23832-0040 DATE OF DISPLAY.' J_~_,~_ .4~1997 RAIN DATE~ ........ DISPLAY AMOUNT: ~.__ LOCATION OF Horse Arena of Fairgrounds DISPLAY~ Chesterfield County, Virginia It i~ a condition of the policy that aLL displays be reported to the Company at teas~ 24 hours in advance of the dispLay date, Thi.~ certificate neither affirmatively not- negatively amends, extends or at r the coverage afforded by the poLicy(les) described hereon, NOTE: In the vte s that rain. or..inc/eme.nt weather prohibits this dis-L ................. e. ant sub~_.ea, uenT aaze on wnich the dis La -x ~.uv~rd~je w~tt aPpLy On a P Y is held, wiLl'in ~[he terms of the oti conhact, CLeanup and po/ic~ng of the display are the responsibi LiLy Pot t~qey foL wing are additional insureds.* any fair or exhibition, association, spon~.oring organization or committee, the owner or Lessee of any Premises used JY tlne Named Insured,or any.pubLic aut[~,:i-.rity granting a permit to the Named Insured, but only as respects accidents arising out of the negligence of the Named Insured or the Named Insured's employees acting in the course and scope of their employment, ALso, as additional Named Insured, any Independent Con'~.ractor who fires the display on behalf of the Named Insured. Thi~. insurance does not app. [y to any failure to police or cleanup the display, or LiabiLity arising there from. Cov~.:,rage under the policy Is conditioned upon fuLL compliance by aLL insureds with alt appLicabLe National Fire Protection Association (NFPA) codes and staT, dards in effect at the time of the display, This certificate ~ not valid unless an original signature appears below, (Copies Not Uatid ALLIED SPECIALTY ,NS~AN~c, IN~. CHESTERFIELD RISK MGMT 804?452440 P.OI Chesterfield Coun Risk Management Fax Cover Sheet DATE; May 5, 1997 TIME: 1'37 PM TO: Mike Golden Parks & Recreation FROM: RE; Number of pages including cover sheet: FAX: 751-4131 W. ROBERTS, B, HAMMER Karen Russell PHONE: I. fisk Manager FAX: Fourth of July event permit application Two (804) 796-2128 (804) 748-2440 Messago Mike, Wendell Roberts sent me the diagram of the County Fairgrounds marked for submission with the event permit application. He asked me if Risk Management was in agreement with the diagram, as he desires all departments' con~.~rrRnc. R prior to submitting the application to the BOS. I told him that I would add the two Pedestrian Gates, previously discussed by Bob Pratt and Bobby LuKhardt, and forward the diag[am [o you. Please confirm by your' sigita[ure that the two gates will be installed prior to the event and resubmit the modified diagram to Wendell. If you would like to discuss this, please call either Brad or myself, Best regards, Karen Russell CHESTERFIELD RISK P. O2 It zr','~ r--,nn' o~,,~ z'e:zz. ,,'R,t',,rl ~e[4 ';'qz'[:-952"~08:-13i .,',.INtqOJ (2 ] :I I -.t S :-,I J. $,.-I H '_) · From: To: Date: Subject: Mike Golden IST.ADM IN. ROBE RTSW 5/5/97 4:16pm 4th of july event permit per karen's memo we intend to maintain pedestrian openings at the indicated locations, the following would be done: 1. temporarily remove fence fabric for an approx. 10ft opening 2. install culvert pipe and gravel surfacing 3. install event lighting costs for materials and electrical contract would be $3500 we are looking for a source of funds pis let me know if you have any questions cc by fax to karen russel, bruce dove CC: IST.ADMIN.HAMMERB Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page t of I $.B.5.¥, Subject: Request for a Permit to Stage a Fireworks Display at Southside Speedway on July 4, 1997. County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: Joseph E. Baldacci, Jr., Promotion Coordinator of Southside Speedway, has requested permission from the Board to stage a fireworks display at Southside Speedway on July 4, 1997 as part of the speedwa?s Independence Day Fireworks Celebration. In the event of rain, the display will be rescheduled for August 29, 1997. The fireworks display will last approximately 30 minutes and will be completed by 11:00 p.m. Mr. William Bulifant, III, of Dominion Fireworks has previously conducted similar displays at Southside Speedway and elsewhere in the County and will oversee the discharge of the fireworks. Mr. Baldacci has submitted evidence of a fireworks liability insurance policy in the amount of $1,000,000 which names the County as an additional insured. Lt. R.S. Lukhard of the Fire Prevention Bureau has reviewed the request and has indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparer: ~c ~~ Steven L./9licas v _ Attachments: ~ Yes No Title: County Attorney 1205:18521.1 # ~-J..4 : BOA~-II~OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE DISTRICT ARTHUR $. WARREN, VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT RENNY B. HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT -~HESTERFIELD COUNT~ P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 Fire Prevention Bureau (804) 748-1426 Application for Fireworks Display (Print or.:Type Ali Information) Date of Application: APRIL 21, 1997 LANE B. RAMSEY COUNTY ADMINISTRATOR Event Name: NASCAR AUTO RACING Date: Time of Fireworks: 10:30-11 PM Rain Date: Event Location: SOUTHSIDE SPEEDWAY - GENITO 'RD',' JULY 4, 1997 FRI 8/29/97 Shooting site/Display area: OAK LAKE BLVD, BEHIND SPEEDWAY AS IN '96, (include map) Sponsoring Organization: SOUTHSIDE SPEEDWAY Person In Charge of Event' Mailing Address: City: RICHMOND Work Phone: 358-9875 JOSEPH E, BALDACCI~ JR,~ PROMOTER P,O, Box 9156 State: VA zip: 23227 Home Phone: 513-5317 (CELLULAR) Person Coordinating Fireworks: (for the sponsor) Mailing Address: City: RICHMOND Work Phone: 358-9875 ROGER J, BOTTORFF P,O, Box 9156 State: ~A Home Phone: Zip: 23227 378-7443 Company Responsible for Shooting: Mailing Address: City: PETERSBURG Work Phone: (804) 733-6792 Shooters Name: W,.G, BULI FANT~ DoMINIoN FIREWORKS P,'0, B©x 3015 State: VA zip: 23805-3015 After Hours: 804-452-0595 III / STAFF Providing a FIRST CHOICE community through excellence in public service. Note: 1. Attach a list of fireworks to be used in the display. (DOM, FIREWORKS 2. Attach a copy of the certificate of insurance. BY DOM, FIREWORKS, Include a site drawing noting discharge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire Prevention Bureau at 748-1426. 5. Return application to~ COPY, To: Chesterfield Fire Prevention P. O. Box 40 Chesterfield, VA Date: 4/21/97 DOMINION FIREWORKS P,0, Box 3015 23832 PETERSBURG, VA 23805 ATT'N: W, G, BUL~FANT, Applicant's Signature: ~~~~- Print Name: JOSEPH ~/, BALDACCI, JR, III (office use only) Remarks: Site suitable for display pending County Attorney and Board of Supervisors approval. Site unsuitable. Fire Official Event Representative: Date-~./~~ Date: FIREWORK SIZES TO BE FIRED AT SOUTHSIDE SPEEDWAY JULY 4,1997 APP. 100 3 INCH SHELLS APP. 50 4 INCH SHELLS APP. 100 3 AND 2.5 INCH IN THE FINALE 13000 12739 12731 12612 12700 lSO'20 ~N~TO ~ \ / t / / / 12910 5618 128~00 / / I 6842 PLANTATION 12701 NOEXEO ON 3405 '~2~25 I~-L:Z£D-SPE¢! ~--TY-%NSURANCE~--ZNC,~: 10451 OUL~..I~I:U.ILEYARD, TREASUREZSLAI~,,~ FJ~ 3370& T~ ' r '~e 1-800-237-33~5Na ~; .-800-282-&77& FLor Ida Certificate Numbert 7 CERTIFICATE OF INSURANCE FXREHORKS DX;PLAY NAME & ADDRESS OF INSUREDt ADDITIONAL %NSUREDt Dominion Fireworks, Inc. #1 CoUnty of Chesterfield, VA. P 0 Box 3015 Petersburg, UA 23805 #2 Sout~ide S~ed~y Pro~y: ~.J.~l(~er) ~3 Inte~ational S~rts, Inc, __EBZU~X__GD~EB~E .... E~GE~LCD~EB~E .... E~CE~S_~Q~EB~E__ . COHPRNYt T,H,.E,..Znsu~ance T,H,E,_.Znsurance Fireman; Fund Comp a~y Compa ny lnsura nco Company POL ICY LIABILITY LIMITt Clms~ ~ POLICY .... Tot 07/15/96 07/15/97 6LX73884 xcess OT 1~009-~0~ ........... xcess OT ~2.**000.~0~0 ........ ~_~ .............. 07/15/96 07/15/97 07/15/97 # - COMBINED SINGLE LIMIT IP ~he event of any material change in~ cancellation of said policy(les), the Company will endeavor t lye writte°r ~o ~t n notice to the party whom th certificate is Issued, but.a.[ure to give such notice shat[ impose no llabl[i ty or obllgat.lon upon the company, NAME & ADDRESS OF CERTIFICATE HOLDER[ International Sports, Inc. P.O. Box 9156 Richmond, Virginia 23227 DATE OF DISPLAY[ _J_u~_x_4.~_l_997__ RAIN DATE** DISPLAY AMOUNT ** t-''q''E~ ...... LOCATION OFOak T.ake B~T~U-e~3~e-~'~ DII~PLAY** to ~ace t~aCk located ~ Chesterfield CoUnty, VA. It I~ a condition of the poll that all displays be reported to the Company at [eas, 24 hours in advance of ~[e display date, This certificate neither affirmatively not' negatively amends, extends or alters the coverage afforded by the policy(les) described hereon, NOTE[ In the .event that rain or inclement weather prohibits this disPLay, coverage sub.~e%uent date on which the display is hetd~ ~ithin the terms of the Policy cont¥*act, CLeanup and policing of the display are the respon~ibi Lily of the The following ar9 additional insuredst any fair -r ..k;k;+; sPOnsoring ~r~anlza~lon or commlttee~ the owner or Lessee of any premises used bY the Nape~ ln~ut-eo~o~ any.public au~ho~ity g~anting a permit to the Named Insu~*e~ put.only.ps ~espects acciden~s arising out of the negligence of the N~m~ ~nsure~ or ~e ~med Insut~.; em~[~yees ~cting.in the_cOurse and scope OT '~helr employment, R[so~ as aoQItlo~a[ Named Insureo~ any Independent ~ . Contractor ~ho fires the display on behalf of the Named This insurance does not apply 1o any failure to police o~ cleanup the dl~[ay~ or Liability a~isin9 there from, Coverage unde~ fha policy is conditioned upon full comp[lance by all Insured; ~ith all applicable National Fire Protection ~ssoctatlon (NFP~) codes and standards in effect at the time of the display, This certificate is not valid unless an original signature appears below. (Copies No~ Umtld,) ALLIED SPECIALTY INSURANCE, INC. .... 04/30/97 09: 32 '~804 3 ,9 DUVAL DEVELOPMN. gPOETS S0uthside Speedway Richmond, Virginia [NTE~ATIONAL SPORTS, [NC, Box 9I.~ . Richmond, Va. 2~2~7 Main (804) 3S8-9850 April 30, 3-997 FAX TO: DuVal Developmen~ PEr 2120 S~ p~tchmon~ples Mill Rd. F~: VA 353..7655 353-8109 FROM: Joe Baldao~i, Promoter 5ou~h$ide Spee4way We are once again requesting permission ~o sh0o~ our July fireworks display from the shoulder of your proper~y kno~ aS ~ake ~lvd. in ~e~te:fleld Cowry, which is adjoining and ~o ~ear of Southsi~ Speedway, A Cnes~erfiei~ County ~ire ~i~ will ~ni~o: ~e ~hootin~, which is sghe~uled between 10~0pm ~d ll:00pm on Friday, July Kindly a~knowledge your permission Co use this space by signing and re~urniug one copy o£ this latter. Con~aet me with any q~stton. Thamk you again fo= your cooperation. Bill '-DuVal, ,,~u~ DuVal Development Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page I of t ~.B.5.¢. Subject: Request for a Permit to Stage a Fireworks Display at the Sunday Park Peninsula of Brandermill on July 4, 1997 County Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Summary oflnformation: Mr. Joseph Divita and Ms. Renee Bishop, of the Brandermill Community Association, have requested permission from the Board to stage a fireworks display at the Sunday Park Peninsula at Brandermill on July 4, 1997 at dusk, with a rain date of July 5, 1997. Mr. Donald Hunter, of Dominion Fireworks has previously conducted similar displays elsewhere in the County and will personally discharge the fireworks. Mr. Divita and Ms. Bishop have submitted evidence of a fireworks liability insurance policy in the amount of $1,000,000 which names the County as an additional insured. Lt. Robert E. Lukhard, of the Fire Marshal's Office, has reviewed the request and has indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. Preparer: teven L. Micas - Attachments: --']Yes No County Attorney 1205:18573.1 Itt 115 BR~NDF_RMILL COMM ~SSN ~vent Name: Fourth of July F~sti3/~ties Date: Time of Fireworks: Dusk Rain Date: Event Louation: Bran~n~ill - $~n4a~_ Park Peninsula Shooting site/Display area: Peninsula -'~gach ar~a (include map) Sponsoring Organization: The Brandermkl! Community Association Jnlv 4. 1997 July_ q. 1997 Person In Charge of Event: Renee_Bishop/Mike Divi~a. Comm~mlty Manager Mailing Address: .... 3001 East Bonndary Terrac~ . City: Midlothian ,,. $ta~elVA Zip: 23112 Work Phone: (804)744-1035_ Home Phone:.74a-~92 Person Coordinating Fir~works:__Renee Bishop (for the sponsor) Mailing Address: 3001 East. Boundary city:_Midlothian State: VA Work Phone: 744-103~ Home Phone: ~71-~97~ Company Responsible for Shooting:__. Dam(n4nn Fir~=~ ~m, Mailing Address: ~. n. ~n~ ~1,,5 City: Petersbu~ _ State: VA Zip:_~h~ work Phone:. 73~-6792 After Hours: Shooters Name:__.~_~ ,~ .__ -- Donald Hu,nter BRANDERMILL COMM ASSN P.01 Note: 1. Attach a list of fireworks to be use~ in the display. 2. Attach a copy of the certiEicate of insurance. Include a site drawin~ noting discharge site, spectator viewing area, parking, and any n~arby m~ructuree. 4. Should you have any questions, ¢all the Fire Prevention Bureau at 748-1426. 5. Return application to: Chesterfield FAre Prevention P, O. Box 40 Ches=erf£eld, VA Date: ~/21/97 23832 Applicant', Signature: // Print Name: Jgseph M./J/Divfta Site suitable for dieplay pending Cour, ty l~t~rnq and Boar~ of Supervisor~ approval. site unsuitable. Event R~presen=ative: Da%e: TOT~_ P. ~4 TOTAL P. 01 W. G. Bulifant III President Aoril 15, 1997 Lt. t. ukard Cheste..~-~ieid Fir-e Department Chester-Fiel O, Virginia Lt,, Lukard: Per ~ur phone conversation this mornir:g~ c, iease ~ind 'the si~e!l size ~c~." the ~irework di~iay at Brandermill this July 4.,199d: listed below. ]'i~e shell size ~iil be 2. inch, 7.; inch~ 4 inch,, 5 inch, and 6 incF in diameter. Insurance certi~ic.ate5 wi],], be in my o~=~ice no later than the eh( o~ this week, upon recieving them I will ~a::.: the certi¥icatee~ 'tic Vou, they wi 1 i i r,c iude Brar~dermi 1 i, The Courthouse, Clover lea,ff. Ali. ¥:irework clisplays will comc, i¥ ~i'Eh NFPA s'liandards., Feel .Free to'call i~: you r~ave'any ouestion~, i working wi't:h you and the Cclunty o¥ Cheste,~"¥:J.e].d again this vear~ Sincere' ' , Virginia Association of Fairs · Virginia Association of Festivals and Events North Carolina Association of Agricultural Fairs - South Carolina Association of Fairs international Association of Fairs & Expositions (IAFE) · Pyrotechnics Guild International (i ') Consultant, North American Firework Competition - Virginia Recreation and Park Socie MR¥-22-1997 09:07 BRANDERM ILL COMM ASSN P. DJ -800-282-6776 F i or i d, Certificate I~*~ber: 14 CERTXF'XCATE OF' XNSURANCE ff FXREWORKS DISPLAY L NAME & ADDRESS OF INSURED: Dominion Fireworks, Inc, P 0 Box 3015 Petersburg', UA 23805 ADDITIONAL INSURED: #1 Brandermill C~,,¥,dnity Association #2 County of Chesterfield. Virginia CO MPAN Y: T.H.E. Insurance Company T.H.E. Insurance C ompa ny Fi ,amens Fund I~sura ncc Company pOL ICY NO.: 6LS7388~ 6LX?~884 XS601550 LIABILITY LIMIT: BI/PO OCC: XCeSS OT cLas~ B ~i~QOQ~OOQ ............. Pr oduc ts: IO~OD: ~-' PO LICY PEr F r o m~ 07/15/96 0 7/I5/9 6 To: 07/15/97 OT/~5/97 xces50T 07/15/96 0'//15/97 COMBINED SINGLE LIMIT In {he event of any mate, iai change in, or canceLLation ofsa id poticy(ies), the (*.:ompapy ~iLL endeavor to give ~ri~"~en notice to ~he par~y whom this c:er't[fica~e is issued, but failure *o give such notice she[ impose no I. iab~ ti ty or obLigatio~ upon the company. lAME & ADDRE~ OF CERTZF/CATE HOLDER: DATE OF DZSPLAYI J~l 4~997 ~r~~ C~ity ~s~iat~n RA ~N DATE: 3001 Bo~ ~e DISPLAy AMOUNT: LOC~TION OF ~ ~nt at Br~~ ~t~, VA. 23112 DISPLAY: L~t~ ~ ~ste~ld C~ty. I~ ~ a condition of fha policy fha~ aLL d[spLay~ be reported fo the [eas~ 24 hO~rS in advance of ~he dispLaY da~e. Y Thi~ cet-t~flca~ ngi~h~r ~firmative'[y hoi- negatively amends, extends or alters · ~he coverage aTTol'oeO Dy zne po[icv(ies) described here~- UNTO+ T..k ,ha .:. ];~/~,tOS_l~Cj?~2~_~e~h.5. pr96 ~b ~s~ t~s d j~p ~ay~. coyerage wi [ [app cont,-act. CLeanup ane potlcing of the display are the ~'e~PonsibiLity of the E, PO T~OT S, The fei [o~ing are additional insureds: any fair or exhibition association spo~(~,or lng organizer ' ' ion o~ committee~ the o~er or tessee of any PTeeJses u~ed bY the Named Znsured~or any public authority gra~ting e permit to the Named Nam ~gmed Insu~d~s empl~.yee~ 9cling .in the course and scope of ~[so, as a~oi~ionaL ~amed insured, any Independent Con the display on behalf of 'the Named Insured. Thi~ i~surance does not apply ~o a~y failure (o potice or cleanup the display, or [iabiEity arising there from Cou,==rege under the poticy is conditioned upon fur[ compliance by ail insured~ ~i~h aL [ aepLicabte Natienat Fire Protection ~sociation (NFPA) codes and ~4'a~,dard~ ~n effec~ af the (imm of ~he displa Thi~ certificate is not vaild unless an original signature appears betew. (Co~ies Not Ua[Id.) ALLIED SPECIALTY INSURANCE. INC ...... TOTAL P.03 ITl UTE 288 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Page t of t Item Number: $. B. 5. d. Subject: Request for Permit to Stage Fireworks Display at Cloverleaf Mall on July 3, 1997. County Administrator's Comments: CountyAdministrator: ~ BoardAction uested: Summary of Information: Chris Ruth of the Cloverleaf Mall Merchants Association, has requested permission from the Board of Supervisors to stage a fireworks display at Cloverleaf Mall, in the vacant field behind Hecht's Department Store, on Thursday, July 3, 1996, with a rain date of July 6 or 7. Fireworks have been displayed on the same property each year for at least the last six years without incident. The Cloverleaf Mall Merchants Association and Dominion Fireworks, Inc. have obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $1,000,000, which has been approved by Risk Management. Lt. Robert Lukhard of the Fire Prevention Bureau reviewed this fireworks request and indioated that it meets the criteria under the Fire Prevention Code. Preparer: Steven L. Micas Attachments: ~--~ Yes No Title: County Attorney 1205:18572.1 ~5/2.2/57 09:25 ZRM I RS SERU ICES -* ::1. 884 968 8766 NO. 17~ STERFIELD COUN P.O. Box ~ CHESTERFIELD, VIRGINIA 23532-0040 Fire Prevention~~,, (804) 74~ ~ Application for Viz~~'~DisplaY (Print or ~e hll~lnfo~ation) ~EB.~S~ C~N~ ~~TOR Date of Application: 5/20/97 Event Name: Fireworks Display Time of Fireworks: q:30 PM Event Location: Cloverleaf Mall Date: Thursday~ July 3~ ].997 Rain Date: July ~ 9F 7. 1997., Shooting site/Display area: Vacant lot in the back mall parking lot ( include map) Sponsoring Organization: Cloverleaf Mall Merchants Association Person In charge of Event: Mailing Address: City:._ Richmond,_ Work Phone: Jay B. Lafler 7201 Midlnthian Turnnikz State: VA 276-8652 Home Phone: Zip: 23225 n/a Person Coordinating Fireworks: (for the sponsor) Mailing Address: City: R. £chmond Chris Ruth 7201 Midlothian Turnpike Work Phone: .276-8652 Company Responsible for Shooting: State :,VA Zip: Home Phone- n/a Pager Dominion Fireworks. In~, 23225 Mailing Address: City: Petersburg Work Phone: 804-733-6792 Shooters. Name: Bubba Bulifant State: VA Zip:. 23805-3015 After Hours: same or DaEer # 1-800-374-4434 #27935 Providin~ a FIRST CHOICE community through excellence in public service, ~MI~S SERVICES ~ 1 804 968 8766 NU. 141 Note: 1. 2. 3. Attach a list of fireworks to be used in the display. Attach a copy of the. certificate of insurance. Include a site drawing noting discharge site, spectator viewing area, parking, and any nearby structures. Should you have any questions, call the Fire Prevention Bureau at 748-1426. Return application to: Chesterfield Fire Prevention P. O. Box 40 Chesterfield, VA 23832 Applicant's Signature:~ ~ Print Name: ~ ~r~ ***************************************************************** (offic~ use only) Remarks: ~",~-e_ ~C~O~ O/C. v' Board of Supervisors approval. Site unsuitable. Fire Official: Event Representative: Site suitable for display pending County Attorney and Date: 1Z:Z~ 768 0766 The shells to be used are: NO. 14& 05/~0/97 1~:5~ Z~MI~S SERUICES * 1 80~ ?~8 ~~ Toll rrm, 1-800-237 33~5~5 NatiotML 1-~O-~2-&77& FLorid4 C~TIFICA~ OF F~REM~K5 ~PL~Y ~ Demi ni P 0 ~ox 30 Pet~rsburg~ VA 23~05 C1]ilPAN Y~ 10 T.H.E. Insurance Company .~1 Chesterfield Co. ,VA.#2 Lasalle Fund II #3 LaSalle Advisors,Ltd. #4 LaSalle Partners Ltd. #5 Cloverleaf Mall Merchants ASSN. T.H,E. Insurance Flremans Fund Company Insurance Company POL ICY NO.: 6LG93883 LIB B[LX TY L IHTT I BT/PD occ~' ~A,_~.~oQ __ , CLass B . _~ ~ oduc t~; ~ .... POLICY ~R IOD~ ........ Froa~ 07/15/96 To~ 07/1~/97 6LX73884 xcess OT t1.~9~ooo .......... ................... 07/15/96 X~60 ~1-o~990 ........ XCeS~ 01' 07/15/97 a - COMBINED SINGLE LIMIT 07/15/96 07/1~/97 In the event of any material change in, or cancellation of said policy(Les), the Company will endeavortt. ~ive written notice to the party whom this cer-/~ficate is issued, bu ~a Lure to give such notice shat[ impose no Liability er obligation upon the company, DATE OF DISI>LAY: Ju13L_3:i9_9_7____ RAIN DATE: DISPLAY RHOUNT: LDCATXON OFRear Parking lot of DX~PLAYI Chesterfield, VA NAME & AODRE~I OF CERTZFXCATE HOLDER: CLove:leaChing.Il Clove~lea~Y~L~Me:~tsAssoe±at±on P.O. ~ox 13407 Richmond, VA. 23225 Xt i~ a coedition of the policy that all displays be reported to the Company at least 24 hours in advance of the display date, . . T.his certificate_ neith.er @ffirma. tive-Ly nor negatively amends, e.xtenas or alters ~ne coverage afTorded Dy Toe policyiies) described hereon, NOTE. In the event th.at rain or. ~nciement amather.prohib!ts, this disp.iay, coverage wilt apply on a SPa ~Or S, The following are additiena[ insureds: any fair or avhia~*i ........ spot, sar l~J organization or committee, the oaner o~- by the Named 1nsured~ot any public authority granting a permit to the Named Znsure~ but only as respects a~cJ~ents arising out of (he negligence qf the Named Z nsure~ er the Na~d Znsuled s eap[oyee~ acti~ in the course ama scope of ~heir employment. RLso~ as a~ditionai Na~d Znsured~ a~ ~ndependent Contractor ~no tires the display on behaEf of the Named Thi~ insura~e does not apply to any failure to po[ice or cleanup the disp[ay~ or liability arising thet'e free. Covprage under the policy is gonditio~d upon rule co~[iance by all insu~eds ~ith all aepEicab[e Nation[ Fire Protection Association (NFP~) codes and standards in effect at the time of the display, This certificate is ,et valid users aa erigi~at sig.ature appears (Copies Not Valid.) Al I I1:1"1 C:DCPI61 ~ II~l'q] IIDAMt"'C IMP / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl 8.B.6.a. Meeting Date: June 11, 1997 Item Number: Subject: Authorization to Exercise Eminent Domain for the Acquisition of a Variable Width Water Easement and a 15' Temporary Construction Easement for the Halloway Avenue Waterline Rehabilitation Project County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the County Attorney to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant to Section 15.1-238.1 of the Code of Virginia, and that the County Administrator be instructed to notify the owner by certified mail on June 13, 1997, of the County's intention to take possession of the easement. Summary of Information: On March 18, 1997, an offer of $720.00 was made by the Right of Way Office to Martha M. Frank and John F. McEwen, 5813 and 5901 River Road for the purchase of a variable width water easement and a 15' temporary construction easement for the Halloway Avenue Waterline Rehabilitation Project. Since this offer has not been accepted and no counteroffer has been made, and since the contract for the installation of the Halloway Avenue Waterline Rehabilitation Project will be awarded June 11, 1997, it is necessary to proceed with eminent domain on an emergency basis for the health and safety of the public. Staff will continue to negotiate with the owner in an effort to reach a settlement. District: Matoaca Preparer:~hn~W. ~Ha~~r~- Title: Right of Way Manager Attachments: Yes ~--~No ""~ VICINITY SKETCH EMINENT DO~IN ~RTHA M FP~NK & JOHN F MCEWEN 5813 & 5901 RIVER ROAD 186 - 4 - (Z~ - 63 )VINIFRED K CLARKE NOTE: BEARING BASED ON THE VIRGINIA STATE PLANE COORDINATE SYSTEM. SOUTH ZONE NAD83 NAD 83 15' TEMPORARY ~_~___----~ CONSTRUCTION-------- EASEMENT VARIABLE PERMANENT WATER EASEMENT -_.64 MARTHA M. FRANK & JOHN K McE~EN · .B. 171 Pg. 444 5813 RIVER ROAD - 4 - ~--~ - 7~ TRUST£E$ OF MATOACA UNITED METHODIST CHURCH PLA T SHO WING EASEMENTS TO 54-.81 E 11,781,927.02 -~. HALLOWAY AVE. STATE RTE. 722 · N 5,609,568.96 E 11,782,068,93 BE ACQUIRED CROSSING THE LAND NOW BELONGING TO MARTHA M. FP, a4NK dc JOHN K. McEWEN MATOACA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA SCALE ~ R. STUART ROYER & ASSOCIATES, INC. I I ~ ~ CONSULTING ENGINEERS & SURVEYORS 20 0 20 40 PJCI4_MOND, VIRGINIA REV: FEBRUARY 3, 1997 CHEST. PROJECT NO. 95-0120 DALE: AUGUST 2, 1996 R,S.R PROJECT NO. 9532 PLAT 28 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 11. 1997 Item Number: 8.B. 6.b. Subject: Authorization to Exercise Eminent Domain for the Acquisition of a Variable Width Water Easement and a 15' Temporary Construction Easement for the Halloway Avenue Waterline Rehabilitation Project County. Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the County Attorney to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant to Section 15.1-238.1 of the Code of Virginia, and that the County Administrator be instructed to notify the owner by certified mail on June 13, 1997, of the County's intention to take possession of the easement. Summary_ of Information: On March 18, 1997, an offer of $400.00 was made by the Right of Way Office to John K. McEwen, 21108 Halloway Avenue for the purchase of a variable width water easement and a 15' temporary construction easement for the Halloway Avenue Waterline Rehabilitation Project. Since this offer has not been accepted and no counteroffer has been made, and since the contract for the installation of the Halloway Avenue Waterline Rehabilitation Project will be awarded June 11, 1997, it is necessary to proceed with eminent domain on an emergency basis for the health and safety of the public. Staff will continue to negotiate with the owner in an effort to reach a settlement. District: Matoaca ~ohn w. Harmon Attachments: Yes No Title: Right of Way Manager ~, VICINITY SKETCH EMINENT DOMAIN JOHN K MCEWEN 21108 HALLOWAY AVENUE tWATOACA · Etttick Matemca Rescue Co 1' ACRES 'VER Camp Sysonby 180 - 16- O- 10 GEORGE RAY & N 5,611,269.63., ~ AUDREY ~. PARTIN E 11,781,832.75~ Ng4'22'17"E~ cogS~RUCI[O~ '. JOHN ~ WcE~EN 21108 HALLO~AY AVE. .~___._. -- -----N~2,17"E.---,~ N E 11,781,8,44.27 180 - 16 - ~- 9 EOiOE R. PARTIN PLA T SHO WING EASEMENTS CROSSING NOTE: BEARING BASED ON THE V1RGINIA STATE PLANE COORDINATE SYSTEM, SOUTH ZONE NAD83 MA TOA CA TO BE ACQUIRED THE LAND NOW BELONGING TO JOHN K. McEWEN DISTRICT, CHESTERFIELD COUNTY, VIRGINIA ~ ~ SCALE ~ 20 0 20 40 R. STUART ROYER & ASSOCIATES, INC. CONSULTING ENGINEERS & SURVEYORS RICIkgOND, VIRGINIA ~ REV: MARCH 7, 1997 CHEST. PROJECT NO. 95-0120 DATE: AUGUST 2, 1996 R.S.R PROJECT NO. 9532 PLAT 12 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date:~ Item Number: 8.B.6.c. Subject: Authorization to Exercise Eminent Domain for the Acquisition of a Variable Width Water Easement and a 15' Temporary Construction Easement for the Halloway Avenue Waterline Rehabilitation Project County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the County Attorney to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant to Section 15.1-238.1 of the Code of Virginia, and that the County Administrator be instructed to notify the owner by certified mail on June 13, 1997, of the County's intention to take possession of the easement. Summary of Information: On April 7, 1997, an offer of $1,790.00 was made by the Right of Way Office to Franklin L. Partin, Margaret H. Partin, George R. Partin and Audrey W. Partin, 20410 and 21100 Halloway Avenue for the purchase of a variable width water easement and a 15' temporary construction easement for the Halloway Avenue Waterline Rehabilitation Project. Since this offer has not been accepted and no counteroffer has been made, and since the contract for the installation of the Halloway Avenue Waterline Rehabilitation Project will be awarded June 11, 1997, it is necessary to proceed with eminent domain on an emergency basis for the health and safety of the public. Staff will continue to negotiate with the owner in an effort to reach a settlement. District: Matoaca John W. Harmon Attachments: YesI INo Title: Right of Way Manager VICINITY SKETCH .. E~[~INENT DO~qAIN FP3~NKLIN L PARTIN MARGARET H PARTIN GEORGE R PARTIN & AUDREY W PARTIN 20410 & 21100 HALLOWAY A " ' VENUE Sysonby t~1ATOAC^ · Ettdck Matoaca Rescue Co !24 NO~E: ~,~o - ~ - ~_) - io ~1~ ~,... BEARING ON THE VIRGINIA STATE PLANEI - ~ ~ j COORDIN~:YSTEB, SOUTH ZONE NADS5 I ~ ~ E 11,781,41986 ' ~ ~ ' ~ ~ I~ / 180 - 12 ~,~- 3 ~ ~ ~ .~ ~ ~. ~ / ~ -~. ~ o o .~ ~ ~ ~ ~ c FP~iNF~IN L PARTIN, MAI~ E PARTIN, ~gORgg R. PARTIN AND AUDREY P. PARTIN ? 21100 HALIDFAY AVE. EASE~AENI ' 15' NB4'22'lT"E ~k~ GEORGE RAY~ ~ 16.66'~:~ AUDREY ~. PARTIN 150 0 150 300 PLAT SHOWING EASEMENTS TO BE ACQUIRED CROSSING THE LAND BELONGING TO FRANKLIN L. PARTIN, MARGARET H. PARTIN, GEORGE R. PARTIN AND AUDREY If'. PARTIN MATOACA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA SCALE ~ R, STUART ROYER & ASSOCIATES, INC. CONSULTING ENGINEERS & SURVEYORS RICH~IOND, VIRGINIA REV.: JANUARY 9, 1997 CHEST. PROJECT NO. 95-0120 D~TE: AUGUST 2, 1996 R.S.R PROJECT NO. 9232 PLAT 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of__ 2 Meeting Date: June 11, 1997 Item Number: 8.B.7.a. Subject: Award of Construction Contract for County Project #95-0118R - Expansion to Operations Center County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award the construction contract to Century Construction Company, Inc. in the amount of $1,450,000, appropriate $425,000 from fund balance and authorize the County Administrator to execute the necessary documents. Summary of Information: This project involves the renovation of the Operations Center. The existing building will be renovated to provide much needed office space for supervisors and crew chiefs, a group meeting room, a new locker room facility that will accommodate existing staff plus future growth, and a warehouse extension. In addition to the renovation, a six (6) bay vehicle maintenance building is being added behind the Operations Center. The construction and welding shop will be relocated out of the Operations Center to this new facility. Attachments: Yes No Title: Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Six (6) bids were received ranging from $1,585,000 to $1,892,530. The bids exceeded our appropriation and we have negotiated with the low bidder, Century Construction company, Inc., to a contract price of $1,450,000. The cost of construction for this project exceeds the remaining funds in 95-0118R by $425,000 and staff requests an additional appropriation of $425,000 from fund balance. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 June 11, 1997 8.B.7.b. Item Number: Subject: Award of construction contract for County Project #95-0120, Halloway Avenue and River Road Water Line Rehabilitation County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award the construction contract to T & E Construction Company in the amount of $595,955.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: The project consists of replacement of approximately 8710 L.F. of 8" water main with 16" Ductile Iron pipe and all associated appurtenances in Halloway Avenue and River Road as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received nine (9) bids ranging from $595,955.00 to $821,773.50. The lowest bid was in the amount of $595,955.00 by T & E Construction Company. The County's engineering consultant, R. Stuart Royer & Associates, has evaluated the bids and recommended award of the contract to T & E Construction Company. Funds for this project are available in the current C.I.P. Preparer: ~ ~. ~-~~ ~ Title: Assistant Director of Utilities Roy ~.. Coving~n, P.E. Attachments: Yes No I I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: jl1~15 11. 1997 Item Number: 8.B. 8. a. Subject: Amendment of the March 12, 1997 Minutes County. Administrator's Comments: County Administrator:_____Cz~ Board Action Requested: Staff requests that the Board of Supervisors adopt a resolution to amend the March 12, 1997 minutes to reflect changes in the attached ordinance. Summary. of Information: On March 12, 1997, the Board of Supervisors adopted an ordinance to vacate a portion of Wentworth Street within the Subdivision of a part of Block ~K" of the Village of Bensley. Staff recommends that the ordinance be revised to reflect all of the appropriate owners. District: Bermuda J~n W. Harmon Title: Attacknnents: No Right of Way Manager O~D~NANCE TO VACATE A P~RTION OF WENTWORTH STREET OF A PART OF BLOCK "K" OF THE VILLAGE OF BENSLEY LAURA J RICHARDSON 237 THE SUBDIVISION ' $~5 ~00'01#E --' $0. I0' ~0' ?/A,T OF.A PO,~TIOIV OF ' 14/E/VT//YO,~TH 3T/~EET · TO B£ VACAT£D 8£,~/14LIDA OIS T,~ICT CHES TE~FI£LD COUNTY, ~..I Z 3 4 7'A~( ~.D. IVO. ,734. 11,78~ AI/F C~UAIT)/ OF CHE3T£/~F/£L-D T~ 1.0. HO. 18~G645873 HARVEY L. PARKS, INC. 4508 W. HUNDRED RD. CHESTER, VA. ~ '~"~ 748-8641 748-0515'-' '"" DATE- /E-t.~-.~G SC)I.E: 1' - ..~0' DRAWN BY- ~',/.(: PIN No.: 7896840277 Easement NO: 97-0065 Map Section: 53-11 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on MARCH 12, 1997 at 7:00 p.m. (amended JUNE 11, 1997) AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to LAURA J. RICI-IARDSON, DONNA L TUCK and VICKI R. II2_CK, ("GRANTEE"), a portion of Wentworth Street within Subdivision of a part of Block K of the Village of Bensley Subdivision, BERMUDA Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Deed Book 172, at Page 222. WHEREAS, Laura J. Richardson, petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion of Wentworth Street within Subdivision of a part of Block K of the Village of Bensley Subdivision, BERMUDA Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Deed Book 172, Page 222, by W. W. LAPRADE & BROS., dated JULY 2, 1921. The portion of fight of way petitioned to be vacated is more fully described as follows: A portion of Wentworth Street within Subdivision of a part of Block K of the Village of Bensley Subdivision, the location of which is more fully shown on a plat made by HARVEY L. PARKS, INC., dated December 19, 1996, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and, .33 WHEREAS, no public necessity exists for the continuance of the aforesaid portion of right of way sought to be vacated and the vacation will not abridge the rights of any citizen. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.1-482(b) of the Code of Virginia, 1950, as amended, the aforesaid portion of right of way be and is hereby vacated. GRANTEE hereby conveys unto the GRANTOR and GRANTOR hereby reserves a 30' water and sewer easement down the center of the portion of right of way being vacated, as shown on the attached plat. This Ordinance shall be in full force and effect in accordance with Section 15.1-482(b) of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto, shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title to the portion of right of way hereby vacated in the owners of the abutting lots, free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the COUNTY OF CHESTERFIELD as GRANTOR, and LAURA J. RICHARDSON, DONNA L. TUCK and VICKI R. TUCK, or their successors in title, as GRANTEE. _34 Certified by: LANE B. RAMSEY, COUNTY ADMINISTRATOR APPROVED AS TO FORM: ASSISTANT COUNTY ATTORNEY I:\c5 a\wp\va c\974~O65.wpd~m\j be N97529 ?~-AT OF A ?O,CTIOIV OF ~)EN TY~O/~ ~'H 3T,~ EE T TO Z~£ VACAT£D B£~tMUDA CHE,~ T£/~FI£~ COUNTY, z~ro /~, ~£C / 2 ,3 TA ~ '. ~ IVO. 7BD :.t~ATIOIV A 4 II, 78~ 9~'~. 4~/7 /Vi/F COUAITY OF HARVEY L. PARKS, INC. 4508 W. HUNDRED RD. CHESTER, VA. 748-8641 748-0515 DATE- /~ - DRAWN BY. 77./. ~'. CHECKED BY- ~. ~ C, F. BK.- ~.~,.~ PG.- Meeting Date: ,T11nP 11; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page ! of iL_ 8.B.8.b. Subject: Amendment of the Board's July 2, 1995 approval of CDBG and HOME funds. County Administrator's Comments,,,: CountyAdministrator: BoardAction Requested: Approve the reallocation of administrative funds under the CDBG and HOME appropriations to Elder Homes under the 1995-96 Plan. Summar~ of Information: The Board of Supervisors approved the allocation of certain funds for the CDBG programs on July 26, 1995. At that time, Elder Homes was allocated $400,000 HOME funds for certain projects, and $30,000 CDBG funds for administrative costs. In 1996, Elder Homes requested that $40,000 be reallocated from the HOME funds for additional administrative costs. The Administration subsequently approved a $40,000 reallocation. As the Board of Supervisors authorized the initial allocation, the reallocation of the administrative funds must be confirmed by the Board. Preparer: C c_,~.~ Title: Steven L. Micas ~-~ Yes County Attorney 1714:17908.1 Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page. 1 of 1 Meeting Date: June 11. 1997 Item Number: 8. B. 9. Subject: Declare a Parcel of Land Surplus and Set a Public Hearing to Consider Sale County. Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board declare a 0.347 acre parcel of land along Midlothian Turnpike (U.S. Route 60) surplus property, and set a public hearing July 23, 1997 at 7:00 p.m. to consider the sale of the property to North American Properties-Atlantic L.L.C. Summary of Information: Staff has received an offer from North American Properties-Atlantic L.L.C. in the amount of $104,100.00 for the purchase of a parcel of land containing 0.347 acres located north of Midlothian Turnpike (U.S. Route 60), as shown on the attached plat. Staff has reviewed the request, sees no future County use, and recommends that the parcel be declared surplus and set a public hearing for July 23, 1997 at 7:00 p.m. to consider the sale of the property to North American Properties-Atlantic L.L.C. District: Midlothian ~ohn W. Harmon Title: Right of Way Manager Attacl%ments: Yes No VICI ~ELCARE A PARCEL OF ~.~ND SURPLUS AND SET A PuBL1 HEARING TO CONSIDER SALE NORTH OF MIDLOTHIAN TURNPIKE NORTH ~4ERICAN PROPERTIES ATLANTIC LLC 139 SO[JTHEASTERN ASSOCIATES, iNC. CONOT~ CORP. ,XHIBIT 'A' ~O.a. ~o4~. Pa. ~aTJ N 88'05'55" E ~ 241.15' ~. PARCEL "A " 1.723 ACRES N 87'16'01" E 251.01' PARCEL 'B" 2.166 ACRES 208.00' S 87'09'00'" W CDHPILED PLAT SHDVING TVS PARCELS DF LAND~ SITUATED NORTH DF HI~LDTHIAN TURNPIKE, IN THE HIDLDTHIAN DISTRICT DF CHESTERFIELD CDUNTY., VIRGINIA. SCALE: I"=100' JANUARY 28, 1997 200.25' S 87'22'15" CENTRAL MATIONAL BANK OF' RICHMOND (a.a. ~, ~. J.~7) COUNTY' OF MIDLOTHIAN TURNPIKE (ROUTE 60 ] POIT$, MINTER and ASSOCI,4~'E$, P.C. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Subject: Request to Vacate a Portion of Spring Street within Cool Spring Subdivision County. Administrator's Comments: County Administrator: Board Action Requested:/ Staff recommends that the Board of Supervisors authorize the Chairn~an of the Board of Supervisors and the County Administrator to execute an agreement and deed of vacation to vacate a portion of Spring Street within Cool Spring Subdivision. Summary of Information: Americana South, L.L.C. has requested the vacation of a portion of Spring Street within Cool Spring Subdivision. This is required for the development of Lowe's on Jefferson Davis Highway. Approval is recommended. District: Bermuda J~ohn W. Harmon Attachments: Yes No Title: Right of Way Manager 141 VICINITY SKET~ ,'~ REQUEST TO VACATE A PORTION OF SPRING STREET WITHIN COOL SPRING SUBDIVISION ~ERICANA SOUTH LLC N DUTCH GAP WARFIELD TRAILER PARk ESTATES STAGI IND CTR OAK GAY FARMS I 4-12500 ~ 4-I2500 Richmond Battlefi, BERMU[~A PLACE BRYAN RIDGE 91 FRANK P, KVASNICKA D.B. 356 PG. 25'I COOL SPRING SUBDIVISION LOTS I 1HRU 29 BLOCK C S 14'52'01" E ~ 714.55' SPRING STREET (TO BE VACATED) · N 14'52'01" W 719.52' COOL SPRING SUBDIVISION LOTS I THRU 55 BLOCK B SHADY ACRES SUBDIVISION SEC TION I LOT 21 N 14'08'02" Y~ ' J2 SHADY ACRES SUBDI VISION SECTION I LOT 22 N/'F HOPEWELL HOSPITAL A U TH ORI T Y D.B. 1999 PG. 1985 JEFFERSON - DAVIS HIGH~AY ~ US. ROUTE NO'S. ! & 80/ PLAT SHOWING A PORTION OF SPRING STREET TO BE VACATED BERMUDA DISTRICT * CHESTERFIELD COUNTY,, VIRGINIA TIMMOI $ ENGINEERS * ARCHITECTS * SURVEYORS CORPORATE HEADQUARTERS- 711 N. COURTHOUSE ROAD 'RICHMOND, VIRGINIA 23256-4099- -TELEPHONE: (804) 794-3500 FAX: (804) 794-7639' DATE: 5-8-97 SCALE: I"--200' DRAWN BY; MSF CHECKED ~YC~ ~ JOB NO,: 64~-08 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Item Number: 8. B. 11. Subject: Request to Quitclaim a SWM/BMP Easement Across Property Owned by Design Development L.C., a Virginia Limited Liability Company County. Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a SWM/BMP easement across property owned by Design Development L.C., a Virginia Limited Liability Company. Summary. of Information: Balzer and Associates, Inc. on behalf of Design Development L.C. has requested the quitclaim of a SWM/BMP easement across the property of Design Development L.C. A new drainage easement has been executed to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Clover Hill ~ohn W. Harmon Attach_merits: YesI Title: Right of Way Manager VICINITY SKETCH REOU~ST TO QUITCLIAM A SWM/BMP EASEMENT ACROSS PROPERTY OWNED BY DESIGN DEVELOPMENT LC BALZER AND ASSOCIATES INC ON BEHALF OF DESIGN DEVELOPMENT L C N 145 -r.K. B~rb&ra H. I /~o r 2~r Lo-/- 3 ~ Date:/4~,'/ Z~x ~?~ ~Lo/~~/// Scale: I/~=~o' ciove~, ~'11 0/~/~+ ~ob No.: ~S, ~e Ch~-~e~/2¢ky Jou~ ~7~,8 "PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · 794-0571 - Fax 794-2635 11038 Lakeddge Parkway · Suite 1 · Ashland, Virginia 23005 · (804) 550-2888 · Fax (804) 550-2057 AND AT£5. INC. I~ E: lc ~- irc T I I'~O TOh4<~l~l~OW CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 11, 1997 Item Number: 8. B. 12. a. Subject: Request Permission to Install Private Water and Sewer Services for a Church off of Centralia Road. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County. Summary of Information: First Baptist Church of Centralia has requested to extend private water and sewer services within a 15' private easement to serve it's reconstructed church at 4412 Centralia Road. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Bermuda Prepare~~c h n~W .~H~r~~ Attachments: YesI INo Title: Right of Way Manager REQUEST PERMISSION TO ~STALL PRIVATE WATER & SEW~;t{ SERVICES FOR A CHURCH OFF OF CENTRALIA ROAD FIRST BAPTIST CHURCH OF CENTRALIA ;..~ L FAI~ · : ' ,~ ,cLTF. Nm~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: qu~e 11. :1.997 Item Number: 8. B. 12.b. Subject: Request for Permission for a Fence to Encroach within a 16' Easement County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Kirk J. Shaffer and Cathy L. Shaffer permission to have a fence encroach within a 16' easement; subject to the execution of a license agreement. Summary of Information: Kirk J. Shaffer and Cathy L. Shaffer have requested permission to have a fence encroach within a 16' easement. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: C~. ~ John W. Harmon Attacl~ments: No Title: Right of Way Man~gCr REQUEST FOR PEP3~_ISSII FOP. A FENCE TO ENCROACH %~ HIN A 167 EASF. MENT KIRK J SHAFFEP. AMD CA.?HY I, SHAFFER Area to replace existing fence on property line ' PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Brarmhway Road · Suite 100 * Richmond, Vlrgtnla 23236 · 794-057! · Fax 794-2635 11038 L~. rtdge Parkway · Suite 1 · Ashland, Virginia 23005 · (804) 550-2888. Fax (804) 550-2057 '~C~'~-"C?,NO *O,-O,'mO,,,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 11. 1997 Item Number: 8. B. 13. a. Subject: Conveyance of an Easement to Virginia Electric and Power Company County_ Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground power lines to provide backup power for the Lucy Corr Nursing Home expansion. Summary. of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground power lines to provide backup power for the Lucy Corr Nursing Home expansion. District: Dale ~,~hn W. Harmon Attachments: Yes No Title: Right of Way Manager VICINITY SKETCH '*C~EYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COf{PANY LUCY CORR NURSING HOME EXPANSION N ~~o ~& ! qo! ~o£ L Legend Loc~tion of Boundary Lines of Right of Way VIRGialIA POWER Plat to Accompany Right-of-Way Agreement COR 16 Virginia Electdc and Power Company District District-Township- Borough County-City State )ffice Plat Number Estimate Number Grid Number CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 11. 1997 Item Number: 8. B. 13.b. Subject: Conveyance of an Easement to Bell Atlantic-Virginia Inc. County. Administrator's Comments: County Administrator: BoardAction Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia Inc. to install underground telephone cables to provide phone service to the new G. W. Carver Middle School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia Inc. to install underground telephone cables to provide phone service to the new G. W. Carver Middle School. District: Bermuda J~hn W. Harmon Attach_merits: Yes NO Title: Right of Way Manager ,-~ VICINITY SKETCH ~ -~CON~EYANCE OF AN EASEM.~T TO BELL ATLANTIC VIRGINln INC G W CARVER MIDDLE SCHOOL Harrowgate Park ' NOTTINGHAM Ivey IV WHITEHOUSE L _.J I L_ J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 11, 1997 Item Number: Page 1 ofj~ 8.B.15. Subject: Contract Award, Appropriation of Developer Contributions, and Transfer of Funds for the Route 10 Eastbound Lane Widening Project Between Meadowville Road and 1-295 County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to award a construction contract, appropriate developer contributions, and transfer funds for the Route 10 Eastbound Lane Widening Project. Summary ofinformation: In October 1995, the Board authorized the County Administrator to enter into an agreement with VDOT to allow the County to administer the design, right of way, and construction of the Route 10 Eastbound Lane Widening Project. The County will provide the funding for the project and be reimbursed by VDOT. The project was advertised for construction bids on April 13, 1997, and bids were received on May 13, 1997. Simons Hauling Company, Inc. submitted the low bid of $1,114,106.10. The bid is approximately 13.5% above the County's estimate. Subsequent to receiving bids and negotiations with staff, Simons Hauling Company, Inc. agreed to reduce their bid by $66,018.86 to $1,048,087.24, making the bid within 6.8% of the County's estimate. The bid results are listed on Attachment 'A'. Also shown is the project budget and funding source. Preparer: ~9.j./pt-~/~,x sa Attachments: R.J. McCracken Agen315 Yes Title: Director of Transpor%ation No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of~l Summary_ of Information: (Continued) The County agreed, as part of the Riversbend Business Center Industrial Access Project, to share equally with Liberty Development Company the cost of a traffic signal at the Route 10/Kingston Avenue intersection. The signal is included in the Route 10 Widening Project. The Board is requested to appropriate $55,830 of developer contributions (Liberty's share) and transfer $55,830 from the general road improvements account for the County's share of the signal. Funding for the signal will not be reimbursed by VDOT. Recommendation: Staff recommends the Board: Award a construction contract to Simons Hauling Company, Inc.; Appropriate $55,830 from developer contributions for the Route 10/Kingston Avenue traffic signal; and Transfer $55,830 from the general road improvements account (available after July 1, 1997) for the Route 10/Kingston Avenue traffic signal. District: Bermuda CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of~ Meeting Date: June 11, 1997 Item Number: Bud.qet and Manaqement Comments: The Board is being asked to appropriate developer contributions in the amount of $55,830 and transfer FY98 general road improvement account funding in the amount of $55,830 to cover the cost of a traffic signal for this project (which VDOT will not reimburse). Funds are available in the FY98 General Road Improvement Account to transfer and will leave an approximate balance of $460,170 in the General Roads Improvement Account. However, the transfer of the $55,830 will not occur until after July 1 (when funding becomes available). The appropriations will total $1,377,830 (prior to the $55,830 transfer) and, therefore, will enable award of the contract in the amount of $1,048,087 at this meeting. Preparer: ,~ /~/~ames,~. L. Stegmaier Title: Director, Budget & Manaqement ROUTE 10 EASTBOUND LANE WIDENING PROJECT MAY 13, 1997 BID RESULTS CONTRACTOR TOTAL BID NEGOTIATED BID Simons Hauling Company, Inc. $1,114,106.10 $1,048,087.24 W.C. English 1,152,066.28 APAC, Virginia 1,386,576.00 PROJECT BUDGET Preliminary Engineering $130,683.00 Right of Way 100,000.00 Utilities 20,000.00 Construction 1,048,087.24 Construction Contingency 84,889.76 Construction Administration 12,500.00 Construction Inspection 37,500.00 Total $1,433,660.00 APPROPRIATIONS/TRANSFERS Oct 25, 1995 Transfer from JTCC $1,000,000 Jan 22, 1997 Appropriate VDOT Reimbursement $322,000 Jun 11, 1997 Appropriate Developer Contribution $55,830 Jun 11, 1997 Transfer from General Road Account $55,830 Total $1,433,660 ATTACHMENT A NORTH I ! ! HENRICO COUNTY BERMUDA I I I I I I I I ROUTE 10 WIDENING .JAMES RIVER I I I ' COLONIAL HEIGHTS I ROU~ 10 WIDENING PROJECT Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page t___of 8.B.17. Subject: Authorize the County Administrator to execute a contract for an Employee Assistance Program (EAP) for FY98 and four renewable one-year terms with MCC Behavioral Care. Count}, Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Summary of Information: The County's Employee Assistance Program was placed out to an extensive RFP process this past Spring. To maintain a high level of quality coverage and achieve premium savings of 20%, staff recommends: · Award a contract to MCC Behavioral Care, a subsidiary o£CIGNA. The addition of over 5,000 Schools employees will result in a lower rate £or the County. Premiums will decrease from $32.35 per employee per year to $25.80. RECOMMENDATION; Authorize the County Administrator to execute an EAP contract for fiscal year 1998 with MCC Behavioral Care. Preparer: ¢(~0._ t~L _~_A~/_A_J Title: ' \ KartakS. Ger~er Attachments: [--~ Yes No Interim Director, HRM Itt CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page, 1 of Meeting Date: June 11, 1997 Item Number: 8. B. 18. Subject: Consideration of an application for a one year, renewal up to three, Department of Criminal Justice Services Intensified Drug Enforcement Assistance grant to aid in the detection and apprehension and prosecution of drug perpetrators. County Administrator's Comments: County Administrator: Board Action Requested: The Police Department requests permission to apply for a Department of Criminal Justice Services grant that will provide funding for one full time Narcotics Analyst position, one part time Senior Office Assistant position and related equipment and training for enhancing drug enforcement and prosecution, and appropriate the necessary funds when approved. Summary of Information: The purpose of this grant is to enhance the ability of the Chesterfield Police Department to detect drug related activity, identify persons involved in such activities and to provide information for the apprehension and solid prosecution of the person~s involved. This will be accomplished with the creation of a Narcotics Analyst position and a part time Senior Office Assistant position. Preparer: ~ ~-~~ Colonel Carl R. Baker Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of g Summary of Information: (Continued) The Department of Criminal Justice Services provides 75% funding of salary and benefits, operating and capital expenses. The County will have a 25% match of salary and benefits, operating and capital expenses. The total cost of salary and benefits for these two positions is $49,877.12. The County 25% match is $12,469.28. The costs for operating and capital expenses are $50,059.50. The County 25% match is $12,514.87. The County's total 25% match for this grant is $24,984.15. ~?0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of.~ Meeting Date: June 11,1997 Item Number: Bud.qet and Mana.qement Comments' This item requests board authorization for the Police Department to apply for, and appropriate if received, a grant from the Virginia Department of Criminal Justice Services (DCJS) for Intensified Drug Enforcement Assistance. Also requested is the creation of a new full time position within the Police Department. Creation of this position should be contingent on receipt of grant. If received, this grant would provide partial funding for one full time Narcotics Analyst and one part time Assistant. In addition, the grant would provide funding for computer equipment to allow additional use of the Police Records Management System (RMS) for drug and narcotics case applications. The break down of costs for this grant, as proposed in the application, are as follows: State County Total Personnel $ 37,408 12,469 49,877 Operating 12,645 4,215 16,860 Capital 24,900 8,300 33,200 TOTAL $ 74,953 24,984 99,937 The grant is for one year, and may be renewed on an annual basis, for a total of three years. Once the grant funds have expired, the Police Department will assume full responsibility for the program. The source of funds for the local match during FY97 will be the Police Department budget. Preparer: ~ m-e~J. L. Stegmaier Title: Director, Bud,qet & Mana,qement gIntet .'d Drug Enforcement Assistance PIC '~'F FL I CAT I 05' .~plieat[ort Jut'i~die:ion or State ,Meney Chesterfield Cou_n_ty Police Department Jur[adJet[ort(s) gervedChesterfield County. Vimiqia _.._ ...... . ............ Yt'ogeum Ti t la: _~_Enhancing Drug, Enforcement and Prosecution Type of .4~p~ Lea:ion: Nay, ~ Oantlnuation ~ l~¥i~ion Tin~ of Pat'fo~mje_, ~g'JNtl~.llg' Date ::__7/_1/9_7, .... Rndlng l~e 6/30/98 1::1t~ FI~ CPFtL'ER Add~en~ : Col. Carl R. Baker Chief of Police Chesterfield Police Dept. P. O. Box 148 Chesterfield~ Virfiinia 23832 Fax No: 748- Lane B. Ramsey County Administrator Chesterfield County P. O. Box 40 Chest_e .rfi_.e!d .Virginia 23832 Mary Lou Lyle Director of Accounting Chesterfield County P. O. Box 40 Chesterfield, Virginia 2383 -- r~'l~terl activity identify ner~nnq invnlwd ih ~,,nh antivitie, q and tn nrnvide inPnrrnatJort for.the anoreben ...... $- ~37.407 84 :_:= .... 0.00 $2443.13 =_. _-;.. :gl 9275. O0 0.00 ...... -~] q,~6_5~__ $ $74_ :9_5__2.47 0 00_ , ........... 9_,9g ~ ......$74784d5__ Dell Pentium 6 Computers and related software DNR 1 Scanner I I I $3,700 $22,200 I $3,000 $3,000 ' $500 $500 uto Trak 51 per minute $200 raining-Asset Forfeiture $1090 Training-Narcotics Analyst $3.470 I 5T Telephone sen'ice $480 File Cabinets(2) $I00 ea. $200 Dedicated modem line - I )T service $450 E~emal Modem $220 $220 .Maimenance computer contract $1.008 $1008 Mainframe Charges $2,664 Office Supplies $500 IST Personnel Fee $750 Office Furniture $3,000 Office panels (partitions) $5.000 HRM Expenses $170 Or/on or 12 Software 1 copy $1.000 S?tem 85 Phone Sen,ice $500 Pr/mer-L~er $400 I I I I I $16,650 I I I I I I ' $2,250.00 : $375.00 :$5,550 : $22,200 I , $750.00 : $3,00000 ' i ' $125.00 , $500.00 : I ' $19_275 $6.42,5 ' · ' I I : I I I I I I I I I I Tntal .$150 ,$817.50 152,602.50 ,$360 :~;150 '$337.50 ~;165 $756 31998 ~375 ~562.50 ~2.250 $3750 ,$127.50 ~;750 ~;375 ~300 :$15,826.50 ,, , $74,952.47 , ' $74.952.47 I S50 , 5200 I SI.090 S272.50 5867.50 ~ $3.470 I $480 S120 I $50 , S200 S112.50 I $450 I S220 $55 i 51008 5252 $666 ~ $2664 S125 J $500 I S750 S187.50 , S750 I $3.000 i S1.250 $42.50 I 5170 s25o J $]0o0 i $500. S125 , SlO0 I S400 i $25.700 $5,275.50 1521,102.00 I I ] $99,936.62 $24,984.15 '$24.984.15 ' $99.936.62 ': I-,*- IDEA GRANT Enhancing Drug Enforcement and Prosecution DCJS 1997 May 9, 1997 BUDGET NARRATIVE Funding is being requested for the Enhancing Drug Enforcement and Prosecution program. The funds will be used to enhance and intensify the investigation of trafficking in illegal drugs and the apprehension and prosecution of persons violating drug laws. The total cost of the project is $99,936.62. Personnel: Narcotics Analyst Part time Sr. Office Assistant A total of $49,877.12 is being requested in the personnel section. This program will require a narcotics analyst and part time senior office assistant. The salary for the intelligence position is $25,900, which is for 2080 devoted man hours. A total of $7500 will be allotted for fringe benefits based upon the base salary. This will include FICA, retirement, health and dental insurance, employee assistance program, and life insurance. The annual salary for the senior office assistant is based upon a 35-hour work week (1820 hours annually) for a total of $15,306.20. A total orS1170.92 will be allotted for FICA for the office assistant. Travel and Subsistence: A total of $3,257.50 is requested in this section for local mileage expense, airfare, and hotel and food for training courses. 250 miles &travel at $.27 per mile is budgeted for local mileage. For the Narcotics Analyst, there will be lodging and food expenses for the annual Roundtable Intelligence School and the ROCIC schools requiring three days of food and lodging at $130 per day for $390. The Asset Forfeiture Coordinator will need $1300 for 10 days of' lodging and food expenses for two ANACAPA Sciences courses. The courses are Financial Manipulation Analysis and Analytical Investigation Methods. Estimated airfare expense for these courses is $1500. Equipment: In the equipment section, a total of $25,700 is being requested. The funds will be used as follows: 6 Dell Pentium computers, with windows, WordPerfect, WordPerfect Office, Records Management System ( 1 Narcotics Analayst, 1 Sr. Office Assistant, 4 to be shared by Vice/Narcotics & Street Drugs) $22,200 One computer is for the Narcotics Analyst and one for the Senior Office Assistant. Each will have access to the intelligence database. The detectives have access into the analyst's intelligence database through one computer The Vice/Narcotics Unit currently has one computer for the thirteen detectives. The ten Street Drug detectives currently do not have a computer at ali, and must share the one computer used by the detectives in the Vice/Narcotics Unit Additional computers where the detectives work would put the information at the detectives fingertips. Dial Number Recorder $3000 One of the tools that is currently being used for targeting mid to upper level dealers is the Dial Number Recorder (DNR). The DNR is used to track phone calls to and from a suspect. The phone numbers are then used to expand our intelligance base of targets and associa~s. The department has used a DNR in the past with extremely successful results. The narcotic's unit is currently running a DNR on loan from the State and has been for the last three months, and is going to be extended several more months. The only way to borrow from the State is to be on a waiting list and because of this, the probable cause could be lost if the wait is too long. The department is in the process of purchasing one DNR. With a purchase of one DNR the wait might not be as long, and the DNR could be connected as soon as the court order is signed by the judge. An additional DNR would assist the multiple cases that are awaiting the DNR. The important use of this equipment is that it allows investigators to acquire new targets and suppliers and cuts back on surveillance, thus having less chance of being spotted by the target. The second value of the DNR, but equally important value is that the DNR expands the intelligence database with the information collected. Scanner $500 The Analyst will be able to scan images such as crime scenes, graffiti, tattoos, weapons, vehicles, photos of criminals, suspected criminals and associates in the intelligence database. The department recently upgraded to Windows NT for implementation of a new Records Management System. The current scanners are not compatible with this system. Therefore, the department has nothing to scan these vital images into the computer system. Supplies and Other Expenses: In the supplies and other category, there is a total of $21,102 budgeted. System 85, long distance telephone service $980 The one year System 85 service fee ($500), and estimated long distance charges for one year ($480) are estimated to be a total of $980. This allows the Narcotics Analyst to communicate with other jurisdictions in sharing information. HRM expense $170 This fee is used for human resource management services, covering payroll services. Office Supplies $500 This includes paper, pencils, pens, tape, tape, staples, post it pads, and other start up supply needs. Maintenance computer contract $1008 This Information Systems Technology (IST) charge of $14 per month per computer will be used for the maintenance contract for the six computers. Mainframe Charge $2664 This $37 per month charge for the six computers will be used for one year access to the County mainframe computer. IST Personnel Fee $750 This fee is $125 per computer per year for support personnel costs. Training for the Narcotics Analyst $3470 This training Mil be for the ANACAPA Sciences course on criminal intelligence analysis, a course by the Roundtable on Organized Crime that is held annually in September, various courses offered by the Regional Organized Crime Intelligence Center, and Executrain which train on various sof~ware throughout the year. Training for the Asset Forfeiture Coordinator $1090 This will be spent to train the Asset Forfeiture Analyst in two courses offered by ANACAPA Sciences. The courses are Financial Manipulation Analysis and Analytical Investigation Methods Dedicated Modem Line $450 The modem line will cost $150 to install and $25 a month for access fees. External Modem $220 An external modem will need to be purchased to go with the line. This line will allow the Narcotics Analyst to access Auto Trak, which is used to track suspects and businesses. Service Charge for Auto Trak $200 This is a per minute service fee of $1.00 per minute. 1 copy of Watson or I2 sot~ware $1000 This software would allow the Analyst to do event charts, link charts, etc. to assist in investigations. Modular Office Panels and Door $5000 These panels and a lockable door would allow the Analyst to work in a secure environment but within easy access of the Intelligence Analyst and investigators. Currently there is no office space available for this person. Office Furniture $3000 These are expenses associated with the creation of these two new positions. It would include desk, chair and other items necessary for these positions. Laser Printer $400 Equipment necessary for the Analyst to print drug intelligence reports, association charts, link charts, etc. File Cabinets $200 This would be to purchase two file cabinets ($100 each) to keep confidential drug files. PROGRAM TITLE: Enhancing Drug Enforcement and Prosecution NEEDS JUSTIFICATION Solving drug crimes is like putting together a jigsaw puzzle. As one is completing the jigsaw puzzle one may see what the subject of the puzzle is even with a few missing pieces. However, the missing 'pieces may provide important details for the completion of the puzzle. The same is true of fighting drugs and related crime. Missing pieces make it difficult to complete a case successfully. This program is intended to allow Chesterfield Police Department the opporturdty to view the entire drug scene in order to get not only the overview but all the details to solve criminal activity related to a drug crime. The entire Richmond Metropolitan area is faced with growing criminal and drug related violence. Chesterfield County is 446 square miles, with a population estimated at 250,000, with the major population concentrations in the north and south corridors bordering on the cities of Richmond and Petersburg, both of which have experienced high levels of drug related activities. While Chesterfield County is the geographic barrier between these crime and drug markets, it is known that drug traffickers operate across jurisdictional borders. The major north/south highway for the eastern seaboard, Interstate 95, runs through Chesterfield County. This highway is one of the most traveled highways in the country and connects some of the country's largest drug markets - Miami, Washington, D.C., Philadelphia, Boston and New York. The Richmond Times Dispatch reported in a March 16, 1997 news release that the interstate is also a major weapons trafficking corridor. This is a deadly combination! Chesterfield is located such that drug traffickers can easily operate not only through the County but can also produce, transport, and distribute in Chesterfield. Chesterfield County's drug and related crimes are increasing in frequency and in violence due to the drug market's shift in distribution objectives. There are areas in the county in which this trend is becoming increasingly prevalent. Signs of erosion have become evident within the past four years within specific areas (Park Lee Apartments, Bellwood Maisonettes, Bermuda Run Apartments, and the Ettrick area-off campus Virginia State University) in spite of focussed progressive police tactics. Park Lee Apartments and Bellwood Maisonettes are located close to Richmond making both areas accessible for drug activities. Some additional areas are Rollingwood, Stevens Hollow, and the Walmsley/Turner Roads area. Chesterfield has designated six community policing areas because these areas with various hotels/motels, bars, lounges, fast food parking lots, and low income project housing are identified locations of drug and criminal activity. Many of these areas such as Bermuda Run and Park Lee apartment communities, and along Route 60 (east of Wadsworth Drive) have been identified as "open air" drug markets. The Bermuda Run/South Jefferson Davis Hy. area has seen a 37.1% increase in Part I and II offenses from 1993 to 1996. In the past four years (1993-1996) the Route 60 east area has also seen an increase in Part One crimes by an average of 13.3%. Overall the County's community policing areas have experienced a 75.3% increase in drug possession, sale and manufacturing, and paraphernalia offenses. Due to the lack of monetary resources and manpower, it is more difficult to conduct proactive investigations, and can lead to complex crime problems and poor community attitude toward the police. The demographics of the drug dealers and users vary according to the drugs they use or deal in. Marijuana although heavily used by teens, is reported to be used across all age groups. The lower middle class consisting of 19 - 25 year olds, deals mainly in the distribution of crack and heroin. The distribution of white powder cocaine is mainly done by the upper middle class of 25 - 35 year olds. The drug scene is not exclusive to these drugs, nor do the ages of the offenders fall neatly into a specific drug category. The Drug Enforcement Administration (DEA) reports that crack is the drug of choice in the Richmond area. Cocaine and crack are readily available. Marijuana and heroin are also plentiful throughout the Richmond area. The DEA reports that the increasing heroin problem ranks as the third most significant drug trafficking problem in the area. Methamphetamine is available in limited quantities, and is reportedly associated with individuals located in the more rural areas. It is also reported that methamphetamine is linked to some outlaw motorcycle gangs such as the Pagans and the Hell Angels. The Pagans have been linked to methamphetamine labs used for the manufacture of the drug in Chesterfield County. Few efforts are as important in law enforcement as controlling drug use and related crime. The Chesterfield Police Department has been attacking the drug problems and related criminal activity through many means. In an effort to fight street level drug dealing, the Street Drug Enforcement Unit was formed. It consists of one sergeant and nine patrol officers. The key to their success has been in being proactive and not reactive. The number of requests and assignments are coming faster than they can be acted on. The number of vice/narcotics cases handled by the Street Drugs Unit has increased 102% from fiscal year 92/93 to fisca! year 95/96. The Vice/Narcotics and Asset Forfeiture Units consists of thirteen investigators which includes three supervisors and an asset forfeiture coordinator. The purpose of the Vice/Narcotics Unit is to investigate mid to upper level drug traffickers and organizations as well as vice related offenses, such as prostitution/solicitation, gambling, and pornography. In 1996 this unit handled nearly 600 cases. Another piece of the puzzle is asset forfeiture. The asset forfeiture coordinator handles all the drug forfeiture cases for the department. The purpose of asset forfeiture is to take the profit out of illegal drug sales. The coordinator needs the ability to analytically look at each case. The coordinator also needs the ability to interview witnesses and suspects. The Vice and Narcotics Unit is focusing on mid level dealers, and attempting to remove the profit from complete organizations and individuals that have tried to legitimize their income. The success of the Asset Forfeiture Coordinator is dependent on the skills that he has, and the key to that success is training. In fiscal year 1995-1996 cash assets from drug seizures was $89,595, and the value of the property assets seized from drug investigations was $38,448. DRUG ARRESTS The number of drug arrests is increasing dramatically every year. From 1993 to 1996 there 1600 - 1400 - has been an increase in drug arrests of more than 1200 - 69 percent (69.2%). Juvenile crimes in fiscal year 1000 - 800 - 1995-1996 were reported up 3.1%, while juvenile 600 - 400 - drug arrests were up an outstanding 49.3% 200 - 0 Each arrest involves many hours of investigation to find the missing pieces of the puzzle. Some of 993-1996 ; 1993 1994 1995 1996 the pieces that would need the Narcotics Analyst to explore would be suspect information, associate information, vehicles, current addresses, and much more. Currently Chesterfield Police Department has one intelligence analyst who organizes, analyzes and synthesizes intelligence information for the benefit of the entire department. The duties are not exclusive to drug related crime and activity. Due to the heavy workload, the numerous drug related cases are not investigated as thoroughly as warranted. The limited amount of time which can be devoted to each case has a definite impact on the results of many cases. A team of analysts who would share their knowledge and expertise, while dividing the responsibility areas, would provide the additional support to further drug investigations. In 1996, Chesterfield County had seven homicides. Currently three of them are being investigated as drug related. That is 42.8% of the homicide cases. So far in 1997 there has been two homicides that are being investigated as drug related. These cases need intensive analysis. A team of analysts would provide the needed manpower to analyze the information that the present analyst has worked so hard to gather, as well as the information that continually comes in from other sources. Despite limited manpower and time, Chesterfield's intelligence database is growing daily with an average of 50 entries per day and requests for information. There were 1500 cases entered into the intelligence database in 1996. Crime Solvers, a call in tip phone line, has provided 208 narcotics related tips in 1996 alone. It is anticipated that there will be an increase of 20% of intelligence information to be entered into the intelligence database in the 1997-1998 fiscal year. The secretary who enters these is no longer able to keep up with the amount of entries and still perform her other duties. The intelligence analyst must assist entry and checking information, but this also takes away from the analyst's main job of analyzing the information. With the number of entries, anywhere from 41%-70% are not being entered into the database in a timely manner. We need to devote more attention to preventing the commission of new crimes by known major drug violators and repeat offenders who are out on bail, on probation or parole, or have been released from prison upon completion of their sentences. An area in prosecution that has been neglected due to manpower and time constraints is in the area of repeat offender prosecution. Information from the Commonwealth Attorney's Office reported that when an offender is convicted of a felony and is still on probation, and then the offender comes back in as a repeat offender, only 10% get show caused. However, if that same offender is not on supervised probation, then 84% do not get show caused. A show cause is a paper issued to bring an offender back before the court after being convicted of a charge. In addition, many times restitution goes unpaid, as well as victims are further victimized. Narcotics analyst and senior office assistant positions would provide the manpower and time to enhance the area of repeat offender prosecution. In cooperation with the courts, the Narcotics Analyst would monitor the daily drug convictions from circuit and general court dockets. The analyst would take names of drug offenders from the list and do criminal histories to assess whether the offender has had prior convictions and establish that there was a suspended or reduced sentence. The Senior Office Assistant would then obtain an attested copy of the most recent prior conviction and complete a show cause request on the prior conviction through the Commonwealth Attorney's Office. Consequently, the narcotics analyst would follow-up with the results of the show cause hearing. This process would certainly generate additional information pertinent to the intelligence database. The analysis, investigation and prosecution pieces of the drug puzzle need the enhancement of increased funds for personnel, equipment, and training. The addition and enhancement of these pieces can assist in assessing, analyzing, investigating and prosecuting those involved in the drug scene. GOAL STATEMENT: To reduce the availability and use of illegal drugs in the community through the enhanced investigation of trafficking in and use of illegal drugs, and the apprehension of persons suspected of violating drug laws, the prosecution of those arrested, and the forfeiture of their assets. OBJECTIVES Hire a Narcotics Analyst to identify and gather information on persons and organizations involved in drug related activities, and for their solid prosecution. Hire a Senior Office assistant to enter information in the intelligence database and assist in the requesting show cause in cooperation with the Commonwealth Attorney's Office. Increase the volume of assets seized under State and Federal legislation by 15%. Provide thorough, accurate and concise analysis of the drug intelligence information on 12 narcotics career criminals and/or patterns of drug activity annually. Investigate all drug related tips and information received by the police department to determine whether the information warrants further investigation by the Vice/Narcotics Unit on a daily basis. Exchange, disseminate, discuss and synthesize information concerning drug intelligence and/or activities in regional meetings with other sworn and non-sworn Analysts from other jurisdictions on a monthly and quarterly basis. Interact weekly with operational staff, multi-jurisdictional analys'ts, and information sources (detectives, patrol officers) concerning drug activity or suspects. Produce charts, graphs, visual presentation materials and career drug target case studies, as required by the commander of covert operations. Compile drug information and statistics regarding quality and quantity of seized narcotics. Coordinate with courts, probation and parole officers and the Commonwealth Attorney for prosecution on a daily basis. Request a minimum of 30 show cause requests per month to reduce the number ofrepeat-'~c,o 'offenders. Increase the drug case clearance rate by 6%. Increase drug related convictions by 6%. IMPLEMENTATION The Chesterfield Police Department will employ the new Narcotics Analyst and purchase a computer capable of supporting mainframe and PC database applications, having mainframe terminal emulation and supporting a modem and software compatible with the existing system. Recruiting for a Narcotics Analyst will be advertised in the newspaper and other advertising sources. After the receipt of all applications the selection process will begin to determine who is the best qualified for the position. Background investigations will be conducted on the most likely candidates to be hired. Only one person will be hired for this position with the grant funds. The Narcotics Analyst will report to the Senior Crime Analyst within the Planning and Information Services Division. Concurrently the department will begin the employment process for a Senior Office Assistant, and purchase a computer capable of supporting mainframe and PC database applications. As with the Narcotics Analyst, the Senior Office Assistant position ~will be advertised in the paper and other advertising sources. After the receipt of all applications the selection process will begin to determine who is best qualified for the position. Background will be conducted on the most likely candidates to be hired. Only one part time person will be hired with the grant funds. The office assistant will begin to enter information into the intelligence database (Crime Intel). This will afford not only the Special Investigation's secretary the time to do her duties, but will assure the analysts the maximum use of their time to investigate drug related cases. The process, once applications are received, will take approximately two months. The Narcotics Analyst and Senior Office Assistant will be physically located within the Plafinifig and Information Services Division. The location of the Narcotics Analyst will be within easy access of the current Intelligence Analyst, Crime Analysts and Information Retrieval Specialists. The Narcotics Analyst will be provided information from incident repons, other investigative units within the department and regional information exchange. The drug intelligence reports created by the Narcotics Analyst will be disseminated to all or selected operational units of the department by memo or through meetings with those units. This position will bridge the area between the receipt of factual information and the evaluation of the intelligence information to diagnose trends, target suspects and locations, and identify drug gangs and organized drug activity. The proximity of the two analysts will provide easy coordination of efforts and information. The database created by the initial intelligence analyst will be enhanced by both analysts. The Narcotics Analyst will be sent to several types of training. There is training available from ANACAPA Sciences in September. It is a comprehensive two week program. Roundtable on Organized Crime, held annually in September, provides a wealth of information on current criminal activities and trends. The Regional Organized Crime Intelligence Center offers several schools to train in criminal intelligence analysis techniques. Additionally, Executrain will provide the Analyst training on various sof~ware packages throughout the year. Following some training, the Narcotics Analyst will be organizing the drug intelligence information available from the present Intelligence Analyst. The Narcotics Analyst will be responsible for the initial investigation of the information given on the Special Investigation Division's incident reports and Crime Solver tips. With that incident report information the Analyst will begin the preliminary investigations that will ultimately become the basis of an investigative case. Using information collected the Narcotics Analyst will begin to target and track suspected career criminals and producing case studies. The Narcotics Analyst will also start to produce drug intelligence reports that will be disseminated to all or selected operational units of the department by memo or through meetings with those units. The Narcotics Analyst will attend the weekly operational meetings, to receive and disseminate information to the units of the police department. Additionally, using the names on the general and circuit court dockets, the Narcotics Analyst will complete criminal histories for prior convictions. Based upon this infoi-rn~tion the analyst will work with the Commonwealth Attorney's Office to assure that the courts are made aware of pending suspended sentences, "come back time", through the show cause process. Upon hiring of the Senior Office Assistant, the duties will be to enter the information received from the Special Investigation Division incident reports daily into the intelligence database. The assistant will also get attested copies of prior conviction from the docket list that the Narcotics analyst has completed criminal histories on. In coordination with the Commonwealth Attorney's Office the assistant will then complete show cause requests. Other clerical duties will be performed as required. The Asset Forfeiture Coordinator will participate in the effort to reduce illicit drug activity by reviewing the investigations performed by the Narcotics Analyst and by following the activity of the Vice/Narcotics Unit to determine if asset forfeiture is applicable to each case. There is training in asset forfeiture available through ANACAPA Sciences. The courses they conduct are located at various sites across the United States. The two courses relevant to the needs of the asset forfeiture coordinator are Financial Manipulation Analysis (FMA) and Analytical Investigation Methods (AIM). These courses are to be presented in Miami, Florida, and Atlanta. Georgia respectively. The AIM course will be conducted September 22-26, 1997, and the FMA course will be held November 17-21, 1997. The purchase of the office equipment and furniture, office supplies, computers, sof~ware, scanner will be purchased by the time the Narcotics Analyst and Senior Office Assistant are hired. The four additional computers for Vice/Narcotics and Street Drug Units will be purchased as soon as possible, in order that the detectives may have ready access to the intelligence database. The Dial Number Recorder will also be purchased at the outset of the grant, to ensure optimum use throughout the grant period by the Vice/Narcotics Unit. Chesterfield Police Department and the Commonwealth Attorney's Office have met to discuss a major problem with the prosecution of repeat drug offenders. This is a mutually cooperative effort between two main criminal justice agencies of law enforcement and prosecution in Analyst. 3. The number and types of cases prosecuted, 4. The number of convictions achieved. 5. Amount and value of drugs recovered. 6. Amount and types of offender assets seized. 7. Number of show cause requests. 8. The types of training received by the Narcotics Analyst. 9. The types of training received by the Asset Forfeiture Coordinator. The Narcotics Analyst will be completing a monthly time accounting/activity report for the supervisor of the Unit. This will also serve as an evaluating tool for the success of the program. 1,9.0 Meeting CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Date: June 11, 1997 Item Number: Page I of ~ 8.B.19. Subject: Consideration of a Police Mutual Aid Agreement with Henrico County County Administrator's Comments: CountyAdministrator: bJ~,~ BoardAction Requested: Authorize the Couhty Administrator to execute a Police Mutual Aid Agreement with Henrico County in a form that is approved by the County Attorney Summary oflnformation: Chesterfield County has been involved in discussions with Henrico County on a revised version of their existing mutual aid agreement. The existing agreement provides that either locality may request the assistance of the other locality's police personnel or equipment. The locality to which the request is made has the discretion to respond or not. If personnel or equipment is furnished, they remain under the ultimate control of the responding jurisdiction. The'existing agreement was rewritten to simplify the contract language and insert a technical change in the indemnification provision. The County is presently a party to a similar agreement with Colonial Heights, Hopewell, Petersburg and Prince George. Colonel Baker has been involved in discussions with Henrico County and supports this agreement. He does not anticipate that any additional funding for personnel or equipment will be necessary as a result of entering into this agreement. It is requested that the Board authorize the County Administrator to execute the mutual aid agreement on behalf of the County. Preparer: Steven L. Micas Attachments: ~'-~ Yes No Title: County Attorney 1205:18522.1 LAW ENFORCEMENT MUTUAL AID AGREEMENT THIS AGREEMENT, made this day of , 1997, by and between the COUNTY OF CHESTERFIELD, a county of the Commonwealth of Virginia, hereinafter referred to as "Chesterfield", and the COUNTY OF HENRICO, a county of the Commonwealth of Virginia hereinafter referred to as "Henrico" WHEREAS, Virginia law authorizes local governments to enter into reciprocal agreements for cooperation in the furnishing of police services; and WHEREAS, certain local governments in the Richmond Metropolitan Area have determined that the provision of police aid across jurisdictional lines will increase their ability to preserve the safety and welfare of the entire area; and WHEREAS, it is deemed to be mutually beneficial to Chesterfield and Henrico to enter into an agreement concerning mutual aid with regard to law enforcement; and WHEREAS, the parties desire that the terms and conditions of any such Law Enforcement Mutual Aid Agreement be established. WITNESSETH That for and in consideration of the mutual benefits to be derived by Chesterfield and Henrico from a Law Enforcement Mutual Aid Agreement, Chesterfield and Henrico hereby covenant and agree, each with the other, as follows: 1. The Counties of Chesterfield and Henrico will endeavor to provide police support to the jurisdictions which are parties to this Agreement within the capabilities available at the time the request for support is made and within the terms of this Agreement. 2. Nothing contained in this Agreement should in any manner be construed to compel any of parties hereto to respond to a request for police support when the police personnel of the jurisdiction to whom the request is made are, in the opinion of the requested jurisdiction, needed or are being used within the boundaries of that jurisdiction, nor shall any such request compel the requested jurisdiction to continue to provide police support in another jurisdiction when its police personnel or equipment, in the opinion of the requested jurisdiction, are needed for other duties within the boundaries of its jurisdiction. 3. Each party to this Agreement waives any and all claims against the other party which may arise out of its activities within or outside of its jurisdiction under this Agreement. 2 19,3 4. The parties recognize that the various types of local governments in Virginia have different liability exposures. The Attorney General of Virginia and other attorneys have opined that certain local governments are not legally authorized to indemnify and hold harmless other entities for tort claims and that such agreements violate the Constitution of Virginia. However, by statute, the General Assembly requires a hold harmless clause to be included in mutual aid agreements such as this Agreement. Accordingly, to the extent that that it is legally appropriate, each party to the Agreement shall indemnify and save harmless the other party to this Agreement from all claims by third parties for property damage or personal injury which may arise out of the activities of the other party to this Agreement outside of its jurisdiction under this agreement. There shall be no liability to any of the parties hereto for reimbursement for injuries to law enforcement equipment or personnel occasioned by a response or law enforcement action, or for injuries to such equipment or personnel incurred when going to or returning from another jurisdiction. Neither shall the parties be liable to each other for any other costs associated with, or arising out of, the rendering of assistance pursuant to this Agreement. The Chesterfield County Administrator and the Chief of Police of the County of Henrico shall each be responsible for their respective finances and for establishing and maintaining separate budgets for law enforcement needs. 6. Requests for assistance pursuant to the terms and conditions of this Agreement shall be made by the County Administrator of Chesterfield or his designee, or the Chief of Police of Henrico or his designee, to an official having the title of County Administrator of Chesterfield or his designee, or to an officer having the rank of Chief of Police of Henrico or his designee. 7. The requesting jurisdiction shall be responsible for establishing a radio communication system for use by the requested jurisdiction. Each jurisdiction shall create and maintain a mutual aid implementation plan as part of their law enforcement or communications standard operation procedure manual. Use of the State Information Radio System (SIRS) as a link channel through the dispatch center for each jurisdiction shall constitute fulfillment of this requirement. 8. The personnel of the requested jurisdiction shall render such assistance under the direction of the County Administrator of Chesterfield County or the Chief of Police of Henrico County, as the case may be; provided, however, that the ultimate control of the personnel of any party rendering assistance shall rest with the officers or supervisors of such personnel. 9. The services performed and expenditures made under this Agreement shall be deemed for public and governmental purposes and all immunities from liability enjoyed by the local government within its boundaries shall extend to its participation in rendering assistance outside its boundaries. It is understood that, for the purpose of this Agreement, the responding party is rendering aid once it has entered the jurisdictional boundaries of the party receiving assistance. 10. All pension, relief, disability, worker's compensation, life and health insurance, and other benefits enjoyed by said employees shall extend to the services they perform under this Agreement outside their respective jurisdictions. 11. All police officers, agents, and other employees of the parties to this Agreement shall have the same powers, rights, benefits, privileges, and immunities in every jurisdiction subscribing to this Agreement, including the authority to make arrests in every such jurisdiction subscribing to this Agreement. 12. The parties of this Agreement recognize that they are each fully capable of independently providing services to adequately serve their respective political subdivision. The governing bodies of the parties to this Agreement each agree that this Agreement shall neither be used against the counties in any future annexation proceedings nor shall any cooperative undertaking arising out of this Agreement be used against the counties in 5 any future annexation proceedings. This cooperative Agreement is entered into in furtherance of the policies set forth in Section 15.1-1041(b1)(v) of the Code of Virginia, 1950, as amended, and shall be without prejudice to the counties. 13. Law enforcement support provided by Henrico pursuant to this Agreement shall include, but not be limited to, the following resources: uniformed officers, canine officers, aerial support, forensic support, plain clothes deputies and related equipment 14. Subject to the terms of this Agreement, Chesterfield and Henrico agree to provide assistance to the requesting jurisdiction in situations requiring the mass processing of arrestees, and transportation of arrestees. The parties to this Agreement further agree to assist the requesting jurisdictions with security and operation of temporary detention facilities. The instances wherein such assistance may be provided shall be stated in the Unusual Occurrence Plan formulated by Henrico. 15. Officers responding to this Agreement shall be granted authority to enforce the laws of the Commonwealth of Virginia and to perform the other duties of the law enforcement officer; such authority shall be in conformance with the Code of Virginia, including ~ § 15,1-131, 15.1-131.2, 15.1-131.3, and 15.1-131.5. 16. This Agreement repeals and supersedes all previous written agreements or oral understandings relating to the provision of mutual law enforcement services. With the exception of those portions of other agreements and documents referred to herein, this Agreement represents the sole document regulating the provision of mutual law enforcement services. 17. This Agreement shall be effective for a period of four (4) years from the date of execution and may be terminated at any time by any party giving thirty (30) days written notice to that effect to the other parties hereto. 18. In the provision of the law enforcement assistance, real and personal property shall not be acquired, held or disposed of by the parties to this Agreement with the exception of the seizure and disposal of real or personal property by law enforcement officers in accordance with state and federal laws. IN WITNESS WHEREOF, Chesterfield has caused its name to be subscribed hereunto by its County Administrator, and Henrico has caused its name to be subscribed hereunto by its Chief of Police, they being duly authorized so to do. COUNTY OF CHESTERFIELD Approved as to form: By: County Administrator County Attorney COUNTY OF HENRICO Approved as to form: By: Chief of Police y Attorney 8 199 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of t AGENDA June 11, 1997 Item Number: s.B.20. Subject: Consideration o£ a Policy Regulating Non-School Use of Public Schools for FY98 School Year County Administrator's Comments: CountyAdministrator: BoardAction Requested: 1) Approve the attached non-school use categories for FY98 school year and 2) request the School Board next year to approve the use categories for FY99 and FY2000 Summary of Information: The County Charter vested title to all school property and school buildings with the Board of Supervisors. In 1990, the Board of Supervisors approved a policy for non-school use of public schools. Under that policy the principal of each school has the authority to recommend the scheduled school use of his or her facility which has precedence over all non-school use. Non-school use of facilities is then Scheduled around school uses pursuant to a policy administered by the school system. Non-school use categories are reviewed by the School Board and then recommended to the Board of Supervisors for approval. Attached is the proposed list of categories already approved by the School Board. It is the same list of categories recommended and approved by the Board last year and which has been recommended and approved since 1994. Staffrecommends that the Board approve the attached non-school use categories for FY98. Staff will also request the School Board to approve the use list next year for both the FY99 and FY2000 school years so that only one Board action will be required to approve the list for these years. Steven L. Micas Title: Attachments: Y~s ~-] No County Attorney 0814(00): 18464..2 ZO1 Regulation 617.2 Approved: May, 1991 Amended: April, 1992 Revised: May, 1994 COMMUNITY RELATIONS Non-School Use Catezories for Use, Rental of Fadlities A. Board of Supervisors: - constituent meetings - public heatings - planning workshops - award and recognition activities B. Parks and Recreation: D. E. F. G. department sponsored recreation activities co-sponsored recreation activities Governmental Agencies Scouting Activities Homeowner Association Meetings and Activities Civic Club Meetings and Activities Churches: - religious services - recreation activities H. Community or Service Clubs: - meetings - recreation activities - latchkey programs Jo Youth Athletic Associations: - meetings - awards and recognition activities Political Activities (require local sponsor) 2 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page t of ~ 8.B.21. Subject: Write-off of Uncollectible Accounts Receivable. County Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Approval of the request to write-off uncollectible accounts receivable totaling $268,552.54. Summary of Information: Staffrequests approval from the Board of Supervisors to write-off accounts totaling $268,552.54. On March 11, 1993, the County adopted Administrative Policy 400=50, creating a comprehensive and standardized debt collection procedure for County departments. Current delinquent accounts are referred to the Debt Collection Division of the Treasurer's Office (DCD), which pursues collection through its own efforts, private collection agencies or the County Attorney's Office. When a debt is deemed uncollectible after efforts to collect have failed, the Treasurer's Office, the County Attorney's Office and the Accounting Department jointly determine what debt should be written off, subject to the approval of the Board of Supervisors. If delinquent funds are recouped after the accounts are written offby Accounting, the revenue collected, minus the private collector's commission, if any, will be recorded in the accounting records as "miscellaneous revenue." Preparer: Attachments: ~eputy County Administrator Bradford S. Hammer ~--] Yes No ,~04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page g of~- Summary of Information: (Continued) Last year the Board of Supervisors approved a write-off of $273,768.99 as uncollectible. Thc $268,552.54 write-offrequested for this year includes: Utilities- $212,781.46 The total amount is comprised of uncollected consumer accounts from 1993 through 1996. The delinquent utilities accounts represent .68% of the total annual billings of the department. DCD has exhausted its collection efforts. Accounting - $12,351.99 Accounting creates no debt; it performs billing and collection functions for other County departments. This debt represents billings for such things as damage to water meters, animal control charges, and weed control charges. DCD has exhausted its collection efforts. General Services - Leaf Collection Accounts - $ 44.86 This debt represents the billing to one customer for leaf pick up. DCD has exhausted its collection efforts. Central Library - $ 40,155.28 This debt represents $19,634.00 of library fines on returned library items. The fines are over five years old and are not referable to DCD. The remaining $20,521.28 represents library fines on non-returned library items. These fines were submitted to DCD and DCD has exhausted its collection effort. All collection efforts have been exhausted. MH/MR/SA - $ 2,065.18 This debt represents accounts submitted to DCD where DCD has exhausted its collection efforts; bankruptcies; debtors who are incarcerated; or closed accounts which are individually less than $25.00 not referable to DCD where MH/MR/SA has exhausted collection efforts. School Board Finance - $1,153.77 This debt represents three returned checks totaling $42.36 and four payroll overpayments made to former employees totaling $1,111.41. All efforts to collect have been exhausted. i# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June Il, t997 Item Number: 8.B.22. Subiect: FY97 Year End Adjustments County Administrator's Comments: County Administrator: Board Action Requested: 1) Appropriate revenues and expenditures for specific programs as well as authorize reallocations among General Fund departments and related funds as outlined in Schedule A. 2) Appropriate revenues and expenditures for specific programs and Non-General Fund departments as outlined in Schedule B. 3) Authorize the County Administrator to carry forward into the FY98 budget unspent FY97 appropriations, contingent upon the positive results of operations within the individual departments and County-wide, as determined by the County's financial audit as outlined in Schedule C. Summary of Information: At the end of each fiscal year, staff requests revisions among appropriation categories consistent with year-end projections of revenues and expenditures. Staff projects that operations for FY97 will require a number of changes in order to preserve a positive financial result. Preparer:~~y~ (~~ar~/c6'J. L. Stegmaier Attachments: Yes Title: Director, Budget and Management # , .06 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 11, 1997 Item Number: Summary of Information (cont.)' Revenue from property taxes will fall an estimated $1,000,000 below projections. This is due primarily to slower growth in numbers and value of new vehicles. An additional $1,100,000 shortfall in sales tax, BPOL tax, and interest income will largely be offset by additional revenue from the cell phone tax and from categorical departmental revenue. In addition, the impact of the change in vehicle license process (from January to June) will not be known until later this year. It is likely that some revenue from vehicle license sales will be delayed from FY97 to FY98. A number of transfers and use of certain designated reserves (not fund balance) will be required to increase appropriations for departments that would otherwise exceed budgeted expenditures. The recommended changes are outlined on the attachment. Staff has taken, and will continue to take, additional specific actions to ensure that fund balance for the year is maintained at 7.5% of expenditures. County Departmental Revenue and Expenditure Changes Schedule A Accounting Commissioner of Revenue County Administrator County Attorney General Services Administration General Services Print Shop Human Resource Management Information Systems Technology License Inspector Management Services Administration Registrar Treasurer Police Sheriff and Jail Regional Jail Communications Center Cellular Phone tax Eanes-Pittman Training Center Building Inspection Juvenile Group Home Probation Solid Waste Management Buildings and Grounds Tax Relief for the Elderly Health MH/MR/SA Social Services Social Services-Food Stamps Libraries Parks & Recreation Community Development Administration Shrink Swell Soil Reserve Economic Development Industrial Park Reserve Planning NPDES Reserve Revenue $ 14,300 75,000 39,000 156,800 106,300 337,800 490,000 (60,600) 35,000 (41,300) 45,900 43,700 (1,100,000) 33,800 9,000 17,800 Expenditures $ (58,o00) 95,800 24,600 54,000 26,800 25,800 70,800 44,400 (17,000) 33,200 30,200 237,400 448,900 347,700 (400,000) (75,000) 35,000 (60,600) 63,653 (46,300) (80,000) 68,900 316,300 43,400 (109,000) (146,000) (1,100,000) 66,400 71,900 31,800 (26,000) 31,700 (32,000) 58,900 (30,100) Closure of Capital Projects: Bensley Fire Station Bon Air Landfill Cogbill Insurance Building Midlothian Library Northern Area Landfill Entrance Transfer to GIS Project Records Holding Building Employee Benefits Community Contracts Indirect Cost Recovery For Grants Reserves to be Carried Forward in FY98 Reduction in Encumbrances Debt Service Transfer to Grants Fund Transfer to Schools Property Tax Revenue All Other Revenue 61,613 51,000 (1,000,000) (1,1oo,ooo) $(1,784,887) (17,000) (286,000) (6,800) (31,800) (85,ooo) (102,000) (300,000) (163,100) 42,100 344,000 (509,700) (37,O00) 35,860 (716,000) $ (1,784,887) Changes to Other Funds Schedule B County Capital Projects: Henricus Land Purchase - appropriate donation from Va. Power for road repairs Revenue $ 110,000 Expenditures $ 110,000 County Grants: VJCCCA grant - record indirect cost charges and increase general fund transfer to the grant ($35,860) and State revenues ($9,300) to cover the charges. 45,160 45,160 Comprehensive Services: Increase transfer from schools Increase state aid Colonial Heights budget Increase reimbursement from Colonial Heights Increase state aid 60,723 324,402 12,842 29,886 $ 427,853 60,723 324,402 12,842 29,886 $ 427,853 Carry Forward and Reappropriation Requests Schedule C The Utilities Department has requested the following: Water Wastewater $ 155,500 23,000 MH/MR/SA - appropriate revenue and approve reappropriation in FY98 87,700 Also includes carry forward into FY98 unspent FY97 appropriations, contingent upon the positive results of operations, within individual departments and county-wide. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page 1 of_~_~ 8 .B.23.' ,Subject: Year-End Review for School Operating Fund County Administrator's Comments: CountyAdministrator: BoardAction Requested: The School Board requests the Board of supervlsorsto: 1) increase the Comprehensive Services local transfer by $60,723, transfer $110,000 of appropriation from Instruction to the Operations and Maintenance appropriation category; and, 2) reserve approximately $895,082 of School Operating Funds for items as described on page 2. Summary of Information: Two expenditure adjustments are needed within the School Board Operating fund to cover costs in FY1997. The first adjustment is to increase the transfer to Comprehensive Services by $41,085 to cover the shortfall in for existing cases as identified in December by the Community Policy and Management Team (CPMT). In addition, the Special Education Department approved funds to cover placement for one student for the remainder of the school year at a local cost of $19,638. The total increase to the local transfer to Comprehensive Services is $60,723 and is available in the Instruction appropriation category in the School Operating Fund. The second expenditure change required for year end is related to data communications (Internet connections for schools). This project was budgeted at $110,000 in the Instruction appropriation category; however, incurred expenses are being correctly charged to the Operations and Maintenance appropriation category. This correction requires a transfer of $110,000 from the Instruction appropriation category to the Operations and Maintenance appropriation category. Preparer: ~jr. Title: Yes ~ No Attach~nents: Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page z of Summary of Information: (Continued) Funds requested to be reserved for FY1998 Re-appropriation: Warehouse furniture $ 35,000 At FY1997 mid-year review, the School Board identified sufficient savings to purchase furniture in the current year; however, there is not enough warehouse space to accommodate additional furniture at this time. Once furniture has been distributed to the schools in the summer, space will be available for additional furniture (after July 1). Wellness Program 20,000 As part of the current health insurance contract, CCPS has received $5.00 per subscriber from the health insurance carriers to promote employee wellness. These funds are for calendar year 1997; therefore, any unspent funds need to be carried over to FY1998 to be used before December 31, 1997. Transfer to Grants 350,000 The local matching funds for several grants (primarily the State technology initiative) are currently recorded in the School Operating Fund. Any unused funds at June 30, 1997, must be reserved to cover the local share that will be needed in subsequent years. Summer School Reserve 50,000 Summer school tuition receipts have been higher this fiscal year than 1996; therefore, an increase is anticipated for the funds that need to be reserved at June 30, 1997. Projects began in FY1997 but not completed: · Accountability study 60,000 · Copier lease program 140,000 · Unified compensation plan study 50,000 · Management study 60,000 Automated folding equipment (payroll distribution) 20,000 Bus radios 100,000 Miscellaneous 10,082 This category includes insurance recoveries of $5,900 for a bus and $2,682 for vandalized playground equipment at Crestwood Elementary, as well as $1,500 for summer school expenses for the elementary extended services program at Falling Creek Elementary school. Total Reserve Requested $895,052 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page..; ors Meeting Date: June 11, 1997 Item Number: Bud.qet and Manaqement Comments: School staff is projecting to end FY97 with an estimated ending fund balance of $1.2 million (pending transfer of the full FY97 revised general fund transfer). This estimated fund balance excludes the reserves that the School Board is requesting in the amount of $895,052 to be carried over into FY98 and reappropriated. The School Board has also requested an increase in the transfer to Comprehensive Services in the amount of $60,723 (which will also increase the Comprehensive Services Fund by the same amount) and an offsetting increase and decrease in the amount of $110,000 between the Instruction and Operations and Maintenance category. Staff recommends approval of the two requests for operating changes. Staff also recommends approval of the requested reserves contingent upon receipt of the FY97 budgeted tax revenues and the corresponding ability to transfer the remainder of FY97 general fund dollars to the School operating fund. Preparer: ~~¢a~c~ //Jame~s' J. L. Stegmaier Title: Director, Bud,qet & Mana.qement PRESENT: VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, May 27, 1997, at seven-thirty o'clock in Room 502 of the Chesterfield County Courthouse Complex James R. Schroeder, D.D.S., Chairman Thomas L. Wootton, Jr., Vice-Chairman Elizabeth B. Davis Dianne E. Pettitt Marshall W. Trammell, Jr. RESOLUTION WHEREAS, the ending balance for FY1997 is currently projected at $1.2 million, and $1.0 million is a requirement for the FY1998 budget; and, WHEREAS, the School Board plans to request reappropriation of any remaining FY1997 unused general fund transfer in the first quarter of FY1998; and, WHEREAS, there is a need to increase the School Board's local share of the Comprehensive Services program for FY1997 by $60,723; and, WHEREAS the data communications budget of $110,000 which was set up in the Instruction appropriation category needs to be moved to the Operations and Maintenance appropriation category; NOW, THEREFORE, BE IT RESOLVED, that on motion of Mrs. Davis, seconded by Mr. Trammell, the School Board hereby requests the Board of Supervisors to: 1) revise the transfer to the Comprehensive Services fund'in the School Operating fund by $60,723, reduce the INSTRUCTION appropriation category by $110,000, and increase the OPERATIONS AND MAINTENANCE appropriation category by $110,000; and, 2) reserve approximately $895,082 of funds in the School Operating Fund for items contained in the School Board's Year-End quarterly review, adjusted according to need based on final June 30, 1997 documentation. Pat BarJ~l~m, Clmrk of~ th~chool Board illiam C. B~her, Jr~Superintende~=~t.~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: June 11, 1997 Item Number: 8.B.24. ~ Funding for Centralia Fire Station Number 17 Project County_ Administrator's Comments: County Administrator: Board Action Re=_uested: Approve reallocation of $87,403 in funding and transfer $66,000 from the reserve for Capital Projects to the Centralia Fire Station Number 17. Summary_ of Information: Asbestos survey and abatement has been performed and building demolition bids are due on June 12, 1997. This project is currently funded with CDBG dollars. Because federal regulations require extensive filing and administrative procedures/processes for abatement projects which will cause a 60-90 day delay, reallocation of $87,403 from other projects that will qualify for CDBG reimbursement and transfer of $66,000 from the Reserve for Capital Projects is requested. These actions will enable the Fire Department to proceed with the Centralia Fire Station Number 17 without further delay. The remainder of the CDBG funding in the Centralia Fire Station Number 17 project will be used for design, surveys, soil borings, environmental assessments, and similar design or construction charges. Preparer: Title:Director~ General Services Attachments: ~'~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page,~ of&. Meeting Date: June 11; 1997 Bud.qet and Mana.qement Comments: Item Number: The Centralia Fire Station is currently funded with CDBG dollars. However, due to an administrative burden that will cause a 60-90 day delay (to file with the HUD office) to enable payment of the asbestos abatement and demolition charges, staff is recommending reallocation of general fund dollars in the amount of $87,403 with other projects that will qualify for CDBG reimbursement (Bensley Fire Station $64,000; Jeff Davis Street Lights $23,403) and transfer of $66,000 from the Reserve for Capital Projects. These actions will enable the Fire Department to proceed without delays on the Centralia Fire Station. The remainder of the CDBG funding in the Centralia Fire Station project will be used for design, surveys, soil borings, wetlands study, and construction related charges. The balance in the Reserve for Capital Projects is $91,057; transfer of $66,000 will leave a balance of $25,057 until July 1, 1997. Preparer= %~ ~~~ ~_~/mes J. C-L-d/Stegm~r ~[~ Title: Director, Budget & Management Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page t of_/_ 8 .B.25.a. Subject: Transfer of Three Cent Road Funds for Chesterfield Cheerleader League County Administrator's Comments: CountyAdministrator: BoardAction Requested: Transfer $300 from each districts' Three Cent Road Fund to the Chesterfield Cheerleader League (total of $1,500). Summary of Information: The Chesterfield Cheerleader League is a non-profit recreational association which serves over 2500 girls in the County each year. Fees charged to participants are not sufficient to cover the increased cost of liability insurance and the increased fees to rent the Bird High School Gymnasium for summer practices. Board members have indicated their support to use Three Cent Road Funds to cover these increased costs. Section 15.1-25 of the ~ authorizes the Board to make this donation since the League is a non-profit recreational association and the funds will be used to support recreational programs in the County. Sufficient funds are available in all five districts' Three Cent Road Fund accounts to transfer these funds. Preparer: ~ames I. L. Stegmaier Attachments: ~-] Yes No Title: Director, Budget and Management 0407:18675.1 I# Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS June 11, 1997 AGENDA Item Number: Page I.of I,,, 8.B.25.b. Subject:, Transfer of $4,500 in Matoaca District Three Cent Road Fund to the School Board to Purchase and Install Playground Equipment at Woolridge Road Elementary School County Administrator's Comments: CountyAdministrator: ~.. ~, _/57, ,~, ! BoardAction Requested: Transfer $4,500 in Matoaca District Three Cent Road Fund to the School Board to be used to purchase and install playground equipment at WooMdge Road Elementary School. Summary oflnformation: Supervisor Humphrey requests the Board to transfer $4,500 from the Matoaca District Three Cent Road Fund to the School Board for playground equipment at Woolridge Road Elementary School. The Woolridge Road Elementary School PTA contacted Ms. Humphrey and requested a $4,500 donation from the County to complete their project to purchase and install new playground equipment at the school. The County is not legally authorized to give money to PTA organizations but the County can give money to the School Board to make public capital improvements on public property in the County. The balance in the Matoaca Three Cent Road Fund account is $7,831; use of $4,500 will leave an available balance of $3,331. Preparer: (~~~,. Title: ~ ~51ames J. L. ~tegmmer Attachments: ~'-] Yes No Director, Budget and Management 0407:1867b.1 # Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page ! of~._L_ 8.B.25.c. Subject: Transfer of $500 from the Bermuda District Three Cent Road Fund to the Parks and Recreation Department to Purchase Football Helmets for Use by the Bensley Athletic Association County Administrator's Comments: CountyAdministrator: ~ ~* ~ ~ ~' BoardAction Requested:, Transfer $500 from Bermuda District Three Cent Road Fund to Parks and Recreation Department to purchase football helmets for use by the Bensley Athletic Association. Summaryoflnformation: In the past, the Bensley Athletic Association has received CDBG funding from the County to defray a portion of the cost of operating their programs. Due to a change in leadership within the Association, the Association was not able to apply for CDBG funding for FY98. As a result, the Association does not have sufficient funds to make certain equipment purchases for the 1997-98 football program. Supervisor McHale has requested that $500 be transferred from the Bermuda District Three Cent Road Fund to the Parks and Recreation Department to purchase football helmets which can be used by the Association as part of the County-sponsored football recreation program. The helmets will remain the property of the County as part of the Parks and Recreation inventory. The balance in the Bermuda District Three Cent Road Fund account is $12,442; use of $500 will leave an available balance of $11,942. Preparer:~ -/James J. L. Stegmaier Attachments: [--'] Yes No Title: Director, Budget and Management 0407:18677.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page t ofl__ AGENDA Meeting Date: June 11, 1997 Item Number: 8. B. 2 5. d. Subject: Transfer $500 from Dale District Three Cent Road Fund to the Chesterfield Historical Society for the Magnolia Grange Wedding Re-enactment County Administrator's Comments! CountyAdministrator: ~ ~"' "~ ' BoardAction Requested: Transfer $500 from Dale District Three Cent Koad Fund to the Chesterfield Historical Society for the Magnolia Grange Wedding re-enactment. Summary oflnformation: On June 14, 1997, the Chesterfield Historical Society will present at Magnolia Grange Plantation an historic re-enactment of a wedding ceremony which originally occurred at Magnolia Grange in 1876. Supervisor Daniel has requested that the Board transfer $500 in Dale District Three Cent Road Funds to the Historical Society to defray a portion of the expense of the re-enactment. Section 15.1-25 of the Code of Virginia authorizes the Board to donate these funds to the Society for historic re-enactment. The balance in the Dale District Three Cent Road Fund account is $3 8,927; use of $500 will leave an available balance of $3 8,427. Preparer: James J. L. Stegmaier --]Yes Title: Director, Budget and Management 0407:18690.1 Attachments: No CHESTERFIELD COUNTY ' BOARD OF SUPERVISORS Page I of.l_ AGENDA Jurie 11, 1997 Meeting Date: Item Number: ~'_ lt.,aS. ~. Subject: Transfer of $1,200 in Bermuda District Three Cent Road Fund to the Parks and Recreation Department to Purchase and Install Football Goal Posts at Marguerite Christian Elementary School County Administrator's Comments: CountyAdministrator: BoardAction Requested: Transfer $1,200 in Bermuda District Three Cent Road Funds to the Parks and Recreation Department to be used to purchase and install football goal posts at Marguerite Christian Elementary School Summaryoflnformation: Supervisor McHale requests the Board to transfer $1,200 from the Bermuda District Three Cent Road Fund to the Parks and Recreation Department for football goal posts at Marguerite Christian Elementary School. The Marguerite Christian Athletic Association whch is currently forming, contacted Mr. McHale and requested a $1,200 donation from the County to purchase and install new goal posts at the school. The County has purchased and installed goal posts at many other schools and recreational facilities and this request is consistent with that practice. The goal posts will be installed on school property. The balance in the Bermuda Three Cent Road Fund account is $12,442; use of' $1,200 will leave an available balance of $11,242. Preparer: r-- JglaSEs J. L. St~tgmaier Attachments: ['--] Yes No Title: Director, Budget and Management 0407:18783.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Date: June 11, 1997 Item ~r' ~'.S~' Page 1 of I Subject: Additional funding from Colonial Heights for clients under the Comprehensive Services Act County Administrator's Comments: County Administrator: Board Action Requested. Appropriate $66,825 of additional revenues and expenditures approved by the Colonial Heights City Council for the increase in services provided to clients under the Comprehensive Services Act. Summary of Information: The local increase totals $34,233. This will be matched by state funds of $32,592. Expenditures for Colonial Heights clients will be increased $66,825. These increases were recently approved by Colonial Heights City Council for higher demands on the services to be provided for at-risk youth in the Comprehensive Services Program. There is no impact on the Chesterfield County budget. Preparer: ~~~'~. F[ob/ert/Ma-sden -- Title: Deputy County Administrator Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page 1 of 1 Subject: Authorize Plan Amendments to the Chesterfield County Supplemental Retirement Plan, retroactive to July 1, 1996. Count Administrator's Comments: CountyAdministrator: BoardAction Requested: To approve Plan Amendments to the Chesterfield County Supplemental Retirement Plan retroactive to July 1, 1996. Summary of Information: Pursuant to Federal legislation as defined by OBRA'93, the Chesterfield County Supplemental Retirement Plan must be amended to comply with Sections 401 (a)(31), and 401 (a)(17) of the IRS Code. 401 (a)(31) requires that any participant who receives an "eligible rollover distribution" from a qualified plan must be allowed to have the distribution paid directly to another qualified plan or individual retirement account. 401 (a)(17) requires that compensation in excess of $150,000 be disregarded for purposes of computing benefits and for benefit discrimination testing. The $150,000 is indexed under applicable COLA provisions. Preparer: K~,~ J~~*~ Karla J. Gemer Attachments: Yes [-~ No Interim Director, HRM FIRST AMENDMENT TO RETIREMENT PLAN FOR EMPLOYEES OF CHESTERFIELD COUNTY FIRST AMENDMENT, dated June 10 _, !9 97 to [he Retirement Plan For Employees of Chesterfield Count, dated June 22, 1993, between Chesterfield Cod~ty (nerein called "Employer") and Bradford S. Hammer, Car' R. Baker: and Richard A. Cordle (herein called "Trustees"). WITNESSETH: WHEREAS, the Employer established the Retirement Plan For Employees of Chesteri'ield County, (herein called., "Plan"), and WHEREAS, the Employer now wishes to arnend the Plan in order tc comply with certain applicable provisions of t~e Internal Revenue Code, IT IS NCYV, THEREFORE, AGREED BETWEEN THE EMPLOYER AND THE TRUSTEES AS FOLLOWS !. Sect!on *, .05 is amended by adding the following to ~he end thereof: Effective Ju¥ 1, 1996, the above annual Compensation limitation for any Employee shall be one hundred fl~ thcusand do:lars ($~ 50,000) or such larger amount as adjiJsted by the Commisdoner of Intei'n~l Revenue pursuant to Section 401 (a)(1 F)(B) of the Internal Revenue Code. For purposes of applying the above limitation on compensation, the family unit of an Employee who is both a highly compensated employee under Section zH4(q) of the ',nternal Revenue Code and one of the ten most highly compensated Employees, will be treated as a single Employee wiIh one compensation. The above dollar ',imitation on compensation will be allocated among tl~e members of the family unit in proportion to each members compensation prior to applying the abo~e ddlar lim~ations. For this purpose, a family ,unit is the Emplo~/ee who is one ¢ the ten most High¥ Compensated Employees, the Employee's Spouse, ~nd the Emplc~,ee's lineal descendants who have not attair'~d the age of 19 before the close of the Plan Year. The Accrued Benefit of any Participant in this Plan as of the close the I.ast Plan Year beginning before January, 1, 1996 shall not, at any future time, be less than such PaAicipant's Aocrued Benefit determined at the close of the last Plan Year beginning before January 1, 1996 when cornputed under the compe'~sation limitations of the Plan as in effect on SL,'Oh date Noiv¢ithstanding the above, fcr any EmploMae who first becomes a ~articipant in this Pla;'~ on or before July 1,1996, the above limitation shall be not be applied to the e:,'tent that its applioation would reduce the amount of Compensation taken into ~ccount under the Plan pursuant to the terms of the Plan as. in effect on July 1, 1993. II. Afl:icle l is amended to add the following new Sections t.24 and 1.25 to the end thereof: 1.24 Eligible Rollover Distribution: An eligible rollover distdL~ution is any distribution of all or any portion of the balance to the credit of the distributee., except that aq eligible rotlover di,,,tribution does not include: any distribution that is one of a series of substantially equal periodic payments (not !ess frequently than annuc-Ily) made for the life or life expectancy) of the distributee ortho joint lives (or joint life expectancies) oCthe distributee and .*he distributee's designated beneficiary, or for a specified period often years or more; any distribution to the extent such distnbution is required under Section 401 (a)(9) of the Internal Revenue Code; and the portlon of Shy distribution that is ~ot includible in gross income (cei:ermined without regard to the exclusion for net unreaiized appreciation with respect to employer securities). 1.25 Eligible Retirement Plan: An 6!igible retirem6~t plan ~s an individual retirement acocunt described in Sec~on 408(a) of the Internal Revenue ,.";ode, an individual retirement arr~uit'i described in Section ,~08(b) of the IrC:ernal Revenue Code, an annuity plan described ir~ Section 403(a) of the Internal Revenue Code, or a qualified trust dsscnbed in Section 401 (a) of the Internal Revenue Code, that accepts the distributee's eligible rollover distribution. However, in the case of an eligible roi:over distribution to the surviving spouse, an eligible retirement plan is an individuai retirement account or individual reth'ement annuity. Ill Article VI is amended to add the follo~4ng n~,, Section 6.07 to the end thereof: rS.07 Direct Rollover Distributions: Effective January 1, 1993, any distributee eligible to receive a distribution under this Article V which qualifies as an Eligible Rollover Distribution ma'/elect, pursuant to the further requirements of this Section 6.07 to have all or any part of such distribution :)aid directly to an E!igible Retirement Plan specified by the distributee in the foL'm cfa direct rollover The term distributee includes an Employee or forme~ Employee. in addition, the term also includes the Employee's or former Employee's surviving spouse. The Ernployee's or former Employees' spouse or former spouse 'reno is an alternate payee under a qL!alitie~: domestic re!ations order, as defined in Section 414(p) ¢ the internal Revenue Code. are distfibutees with regard to the interest of the. spouse or ¢crmer spouse. Any election under this Section 6.07 must ~)e made in writing on fo-ms to be supplie~ by the Trustees and shall be subject to the following: (i) 'The distriOutee must provide the following with regard to the direct rollover: whether the receiving entity is an Ir~dividua! Retirement Account or Annuit¢, a qua;ified plan ~Jnder SectiOn ,~0!(a) of the internal Revenue Code, or a qualifi~ annuity' under Section 403(a) of the Internal Revenue Ccde: (b) a certification that the enti~ in (a) abc",,e will accept a direct roilover distribution; and (c) the name and address of the entity to rece~,/e the d~rect roi!over distribur.;oq. (ii) no~tr~standing the above, nc direct rollover distribution ul~der this Section 607 may be elected if the amount ¢such distribution is !ess than S200.00 (iii) if only' a part of the distributee's distribution is to be made under this Sectior. 6.07, such partial distribution must be at least $500 in amount. (iv) each distribution under this Section 6.07 may only be paid to one and only one Eligible Retiremelat Plan The Trustees shall provide each distributee a written notice as required by Section 402(0 of the Internal Revenue Code (and the regulations thereto) before making any Eligible Rollover Distribution to such distributee. Such ,notice si,all be gi'~n to the distributee no more than 90 days nor i~s than 30 dgys before the distributee's benefrt commencement date. At any time durin!~ the election period described below, a distributee may elect to receive an Eligible Rollover Distribution or to revoke such election. Such election period shall begin on the later of (1) the 90-day period prior to the distribu[ee's benefit commencement date, and (2) the date the distdbutee receives the above referenced Internal Revenue Code ~2(f) notice. Suc~ election period shall end on the distrbutee's benefit comme~ement date. The E~ective Date of this Amendment shall be Ju~/1, 1996 unless otherwise stated herein In all respects not above amendec~ ~e Plan is hereby ratified and ~r~firmeo IN WITNESS WHEREOF, the Employer and the trustees have caused this Amendment to be executed as oCthe date above written,. COUNTY OF CHESTERFIELD Bradford S Hammer, Chairman, Trustee Carl R. Baker, Trustee Richaro A Cordle, 'Trustee CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 ~eeting Date: June 11, 1997 Item Number: 8.B.14. Subject: Approval of the Welfare to Work contract for the Department of Social Services with the Greater Richmond Chamber of Commerce County Administrator's Comments: County Administrator: __ Board Action Requested: We are requesting that the Board of Supervisors approve the contract with the Greater Richmond Chamber of Commerce to perform the job development and job placement functions of the Welfare Reform Program. Summary. of Information: The Department of Social Services anticipates the need to secure permanent employment for an estimated 600 individuals under the VIEW Program. There will be a critical need for the development of job opportunities as well as effective job placement services. The Greater Richmond Chamber of Commerce will perform these functions for the following costs: The up-front cost prior to implementing the program will be $22,908 and the annual cost $129,419, for a total cost during fiscal year 1998 of $152,328. Preparer: Sarah C. Snead Attachments: -~ Yes No Title: Director of Social Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page. 2 of 2 Summary of Information: Continued This program will be known as the GREAT Program and would secure employment for a minimum of 200 individuals. In addition, the GREAT Program will serve the City of Richmond and counties of Hanover and Henrico. The contract would also have provisions for this department to purchase other services as needed, including job search and transportation. This fee would be in addition to the annual cost. The Department of Social Services has a sufficient appropriation to cover these expenditures. Meetin~ Date: Subiect: June 11, 1997 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of~. 8.B.16. To appropriate cash proffer funds to initiate Phase II development of the Clover Hill Athletic Complex Count3' Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate cash proffer funds in the amount of $80,000 to the Parks and Recreation Department to begin Phase II development of the Clover Hill Athletic Complex. Summary of Information: Parks and Recreation bond funding will be available in 1998 for Phase II development of the Clover Hill Athletic Complex. This phase will include 2 youth baseball/softball fields, 4 soccer fields, picnic areas and concession/restroom facilities. However, staff wishes to begin design, topographic survey and geotechnical engineering work at this time due to the planned construction of Route 288 and the loss of the Coalfield Soccer Complex. If this item is approved, construction would begin in Spring 1998 with opening scheduled for Spring 1999. Additionally, it is anticipated that this action will result in a corresponding reduction in debt-funded expenditures in the Clover Hill Athletic Complex project account. Michael S. Golden Director, Parks and Recreation Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page S. of.l. Meeting Date: June 11, 1997 Item Number: Bud.qet and Manaqement Comments' Cash proffers collected to date for the Parks and Recreation area is $109,426 and $5,664 has been appropriated for the IMG Greensprings case to help purchase a future park site. Appropriation of $80,000 to begin the design, surveys, and geotechnical work on the Clover Hill Athletic Complex will leave approximately $23,762 available for use. It is also noted that the appropriation of cash proffers for this item will reduce the 1998 parks and recreation debt issuance by $80,000 thereby reducing the operating cost for debt service payments in FY99. Preparer: (~4~-~(~¢_~:~, ?~J/ame,C'J. L. Stegmaier Title: Director, Bud,qet & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA PaGe ! of ~ Meeting Date: June 11, 1997 Item Number: IO.A. Report On: Developer Water and Sewer Contracts Back~round: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary_ of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 90-0189 Super 8 Motel - 10300 Hull Street Road Bhupendra B. and Maniben B. Patel A. T. Carr, Inc. Contractors Water Improvements - Clover Hill $20,603.00 County Administrator:~ Attachments: Prepared By: Yes William O. Wright No Agebda Item 'June 11, 1997. Page 2 o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 94-0244 Forest Lake Road Water and Sewer Improvements Forest Lake Associates, L.L.C. McLane Construction Company Water Improvements - Wastewater Improvements - Bermuda $30,145.00 $16,718.05 95-0035 95-10 Industrial Park (Formerly Estes Property) C. E. Estes and Dorothy T. Estes, and 95-10 Development, L.C. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Bermuda $75,833.33 $282,400.98 96-0010 Waterviews at the Reservoir Reservoir Development Corporation R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Clover Hill $50,834.00 $68,060.00 96-0284 Rivers Bend, Section 24 Rivers Bend Development Company, L.P. R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Bermuda $2,300.00 $14,238.00 Agenda Item · June 11, 1997 Page 3 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0329 YMCA - Coalfield Road (Phase II Building) at Midlothian Young Men's Christian Assoc. of Greater Richmond, Inc. Stamie E. Lyttle Company, Inc. Water Improvements - Midlothian $38,084.00 97-0018 Reynolds Metals Plant 44 and Reclamation Plant Utility Adjustments Reynolds Metals Company Piedmont Construction Company, Inc. Water Improvements - Bermuda $17,310.00 97-0019 Hewlett Packard - Kingston Avenue Liberty Property L.P. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Bermuda $127,335.66 $10,313.90 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page 10.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases, and School Board Agenda County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: Preparer: ~ Lane B. Ramsey Attachments: Yes --] No Title: County Administrator BOARD MEETING DATE 07/01/96 09/11/96 12/18/96 CHESTERFIELD COUNTY GENERAL FUND BALANCE June 5, 1997 DESCRIPTION FY97 Actual Beginning Fund Balance Designation of excess fund balance for allocation in FY98 budget Designation for purchase of property surrounding Henricus Historical Park Release designation for purchase of property surrounding Henricus Historical Park AMOUNT (559,500) (333,665) 333,665 BALANCE $25,226,500 $24,667,000 $24,333,335 $24,667,000 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT June 5, 1997 Description Amount Balance 05/24/96 County Administrator designation of funds for potential Animal Control Shelter shortfall. FOR FISCAL YEAR '97 BEGINNING JULY 1, 1996 04/10/96 FY97 Budgeted Addition 04/10/96 FY97 Capital Projects 8/28/96 Fully fund bathroom facilities for Warbro Rd. Complex and Manchester 8/28/96 Release of designation for Animal Control Shelter and fully fund the addition to Animal Control Shelter 9/04/96 Designatiou for purchase of property surrounding Henricus Historical Park 9/04/96 10/09/96 Potential designation for phase I design for new JDR Court Building 9/04/96 4/23/97 Potential designation for phase I design for new Juvenile Detention Home 9/25/96 Construction of Woolridge Road Ext. 10/09/96 Demolish unsafe structures at Belmont Hill Recreation Center 11/12/96 Return unused funds; demolition costs for Belmont Hill Recreation Center less than anticipated 12/18/96 Release designation for purchase of property surrounding Henricus Historical Park (247,395) 6,801,800 (4,393,050) (lSO,O00) 247,395 (410,800) (666,335) (300,000) (210,000) (799,010) (25,000) 6,750 666,335 0 6,801,800 2,408,750 2,228,750 2,476,145 2,065,345 1,399,010 1,099,010 889,010 90,000 65,000 71,750 $738,085 Board Meeting 12/18/96 12/18/96 2/26/97 3/28/97 4/23/97 4/23/97 4/23/97 5/14/97 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT June 5, 1997 Description Amount Balance Transfer funds for purchase of property surrounding Henricus Historical Park Transfer for Phase I drainage for Triple Crown Subdivision Transfer funds for replacement lights at Rockwood Park and Midlothian Middle School Return unused funds; closure of exhibition building CIP Release potential designation for Phase I design for new Juvenile Detention Home Transfer funds for consultant services for Rt 288 N. Corrid. Plan Transfer funds for cmnpletion of Ceutre Pointe Fire Station #16 Transfer funds for coustruction of (500,000) (9,890) (120,000) 862 210,000 (65,000) (150,000) (13,ooo) $238,085 $228,195 $108,195 $109,057 $319,057 $254,057 $104,057 $91,057 rfcip.wk4 n Z o o ~ Prepared by Accounting Department May 31, 1997 D ate Began 12/88 03/89 Desertion SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Airport State Police Hangar Additions County Warehouse Total Geographic Information System ("GIS") - Automated Mapping System 10/92 School Copier 10/92 School Copier 10/92 School Copier 09/93 School Copier * 12/93 Real Property Lease/ Purchase 09/96 School Technical Center Printing Press Original Amotmt $128,800 331,200 460,000 3,O95,000 22,797 23,322 18,750 36,605 17,510,000 80,649 TOTALAPPROVED AND EXECUTED $21,247,123 PENDING APPROVAL AND/OR EXECUTION None D ate Ends 12/00 3/98 9/97 10/97 10/97 8/98 12/01 11/99 Outstanding Balance 05/31/97 $ 49,809 128,078 177,887 440,000 1,384 3,333 2,804 12,143 11,505,000 62,806 $12,205,357 *Second Refunding of Certificates of Participation, Series 1985 CHI~$TEI~IF, LD COUNTY PUBLIC SCHOOL8 CHESTERFIELD, VIRGINIA June 10, ].997 School Adm ini~xation Building The Public Me~ing Room 9901 Lori Road Chesterfield, Virginia 23832 SCHOI)_L BOARD MEMBER~; James R. Sc~de~, D,D.S. - Chairmm, Mi~o~an Thomas L. Woo~on, Jr. - Vice-C~, Matoaca Elmabo~ B. Davis, Dale Dianne R Pel'dtt, Clover Marsh~ W. Trme~, Jr., B~u~ Wfllim C. Boshe~, Jr., Super~end~t AGE~A ~:~ P.M. E~C~ SESSION S~~~'S CO~NCE, ROOM 7:~0 P.M. ~G~ SCHOOL ~O~ ~T~G ~ ~LIC ~E~G ROOM ~11 to Order - Dr. Sc~der, pre~id~g Invv~tion - Dr. Ga~ Burdan, Pas~r~ BeVy Place Bap~st Ch~h Flag Salu~ ~ ~ents from Gr~ge Hall Elemem~ Acceptance af Minu~ May 27, 1997 (Rc~ School Bo~d Mee~) Age~ Approv~ Aw~ds ~d R~og~tions HIG~IG~T ON ~STRUCTION - C~ss of g86 Re~fion of ~e Regioml Spelling Bee W~er ~87 Recognition of Fh-a Place Wlnnars of ~e Natio~ Science Olmpiad 5:00 p.m. 7:30 p.m. 06./0~/97 T~IU 11:44 FAX 1 804 796 7178 C C P $ SUPT. OFFICE~,~, ~ LA.NE RA~$E¥ ~00~ E. Superin~endent's Report #83 Transfers //82 Award of Con[rac~ for Bmpleye~ Assist~ce Program (B~) Provider ~B9 Pla~ for C~es to ~e Ma,nche~ter ~h ~1 ~e~ee Zone ~. Action Items 1. Con~t H~an $g4 Recomm~nfl=d Perso~el Acfio~ Mr 1996-97 Ins~clion $68 A~roval of Science T=x~ok Adoption $88 Re~sions m Standards of Co.ct O~ra~o~ and ~inance ~85~pzov~ of Re~lufion E~ress~ A~r~iaaon to Col~ Ch=ches, Synago~es and O~er Fai~ Comm~ifies ~90 Sel=c6on of a Mm~=m=n~ F~ for ~ ~o~a~on Systems S~y G. Nom~e~ Items H, Disc~si~ Agenda 1. ~o~cem~ms, Co~t~catio~, School Board Comment/~ Co~i~ee R~o~ I. P~bSc Cogent (Pl~se s~e ~oc~d~ below) K Execu6ve Session (perso~el, lee~, l~/proper~ acquisition, discipline) L. Adjo~e~ ~nel'al h~bnlla~io~~ The Ches~e~icld Co~ School Bo~d will meet as lollows for ~e 1997 Calena~ Ye~: 14 and 28, 1997; Feb~ 11 ~ 25, 1~7; M~ch 11 ~d 25, 1997; April 8 and 22, 1~7; 12 ~d27, 1997; ~ J~ 10 ~d 24, 1997; l~y 8, 1997; Aunt 26, 1997; Septem~r 9 ~a 1997; October 14 a~d 28, 1997; November ! I, ]997; a~d December 9, 1997. ~e executive 2 THY 11:45 FAX 1 804 796 7178 C C P S SUPT, OFFICE,~ L32~'E RI31$[Y O03 ses~iora/wo~k ser~iorm will begin at $:00 p.m. and will bc lacld at thc School Adminiatt'ation Building, 9900 Krause Road, Chesterfield, Virginia, The regular meetings will begin at 7:30 p.m. at~d will bc h~ld at thc Public Me~tk~ Ruum, 9901, Lorl Ruad, Chesterfield, Virginia. If the place or time is changed, the Imblic will be notified. Following is the procedure by which the public ma7 speak before the School Board at any of the above meetings: Persons wishing to be heard on action items must notify th,~ Superintendent',, office by 2:00 p.m. on the day of the meeting. Pcrsons who ha¥c ~cqucstccl to offcr public tcstimony will bc hom'~l when cach i~em is considered. Persol~s to be heard on non-agenda items will be heard daring the specified section of the meeting. It is requested that an k~dividual conduct his/her presentation in tlu-ee minutes; repre~ntatives of a g~oup may speak for five minutes. Publio delegations, Public delegations or their representatives are reClUi.refl to submit in writing tl~eir request for hearing al~l their proposals to the Superintendent at l~ast five days prio~ to the meetkng at wMch they wish to be heard. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page I of.A_ 10.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: CountyAdministrator: BoardAcfion Requested: Summary of Information: Preparer: Faith L. Davis Attachments: Yes ~-~ No Title: Clerk to the Board of Supervisors Meeting Date: June 11, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1997 Item Number: Page ! of__t 11. Subject: EXECUTIVE SESSION County Administrator's Comments: County Administrator: BoardAction Requested: Summary of Information: Executive session pursuant to § 2.1-344A.7., Code of Virginia, 1950, as amended, for consultation with legal counsel for advice relating to specific legal matters involving a zoning question in the Dale Magisterial District and pursuant to § 2.1-344A.7., Code of Virginia, 1950, as amended, to discuss probable litigation involving a wrongful termination claim arising out of the Mental Health/Mental Retardation Department. Preparer: _ , (. ~ Title: Steven L. Micas Attachments: --]Yes No County Attorney 0800(14):18630.[ Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Gune 11, 1997 ltemNumber: Page 1 of 1 8.B.l.h. Subject: Recognizing Chesterfield County Churches for Their Contributions to Chesterfield County County Administrator's Comments: County Administrator: BoardAction Requested: Adoption of attached resolution. Summary of Information: Mr. Warren has requested that the Board adopt the attached resolution. A copy will be forwarded to all County Churches. Preparer: ~ g~01 L~ Title: Faith L. Dar'is Attachments: Yes F'-] No Clerk to the Board EXPRESSING APPRECIATION TO {NAME OF CHURCH} FOR THEIR CONTRIBUTIONS TO CHESTERFIELD COUNTY W~EREAS, the Chesterfield County Board of Supervisors and the Chesterfield County School Board recognize and appreciate the daily contributions to the community by the religious organizations representing the many citizens of Chesterfield County; and W~EREAS, both Boards are thankful for the generosity our churches, synagogues, and other faith communities demonstrate for those in need; and W~EREAS, both Boards recognize that it is important in a community to have citizens who cherish their faith and respect the value of human life and relationships; and W~EREAS, it is a well-recognized fact that while the two Boards and the County's churches are separate entities, the teachings and leadership provided for our youth and adult citizens, through our churches, are rich resources that are indispensable to the Chesterfield community; and WI{EREAS, both Boards recognize, like their own entities, that churches consist of citizens of our community. NOW, T~EREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors and the Chesterfield County School Board enthusiastically commend and praise the religious leaders, staff, and volunteers of {NAME OF CHURCH} and recognize that because of their role model and action, Chesterfield County is a better place to live. 15 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June ll, 1997 Item Number: Page 1 of I 15 .A. Subject: Resolution recognizing Austin Brockenbrough & Associates, L.L.P. for their contribution to Chesterfield County by naming them the Chesterfield County Small Industry of the Year for 1997. County Administrator's Comments: County Administrator: Board Action Requested: Staffrecommends the Board of Supervisors confirm the selection committee's designation of recognizing Austin Brockenbrough & Associates, L.L.P. as the Small Industry of 1997 and adopt the attached resolution. Summary, of Information: Based upon the Board's approved Business Appreciation Award criteria, the Board gives four awards annually, one each to Large, Medium and Small Business, and one to the Developer of the year. The committee submits recognizing Austin Brockenbrough & Associates, L.L.P. for your approval as the recipient of Chesterfield's 1997 Small Business Appreciation Award. Austin Brockenbrough began operating in Chesterfield County in 1982. Approximately 75% of the firm's income is generated outside of Chesterfield Counts~ which has a substantial positive multiplier effect on the economic development of the County. Austin Brockenbrough is a sound corporate citizen committed to Chesterfield and continues to be active in fundraising for John Tyler Community College, Chester YMCA and other local organizations. Attachments: I Yes I--] Title: Director AGIMY1/erk Resolution Recognizing Austin Brockenbrough & Associates, L.L.P. WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the County's economy and its citizens; and WHEREAS, Austin Brockenbrough & Associates observed its 15t~ anniversary in Chesterfield County in 1997 as a multi-discipline engineering firm which offers civil, mechanical and electrical engineering services to governmental, industral, commercial and private clients, and; WHEREAS, Austin Brockenbrough & Associates has diligently worked with the Chesterfield County School Board over many years and most recently they have worked to renovate and design at least 10 separate County school projects, and WHEREAS, Austin Brockenbrough & Associates during its 15 years in Chesterfield has generated approximately 75% of its income outside of Chesterfield County which has spawned a substantial positive multiplier effect on the economic development of the County, and; WHEREAS, Austin Brockenbrough & Associates has contributed to the community by serving on various boards which support the Chester YMCA, John Tyler Community College, Meadowbrook High School, Brandermill Rotary, Chester Rotary and Beulah United Methodist Church to name a few, and; NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its gratitude on behalf of the County to Austin Brockenbrough & Associates, L.L.P. for their many contributions over the past 15 years by recognizing them as the 1997 Small Business recipient of the Chesterfield County Business Appreciation and Recognition Award. 237 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page 15 .B. Subject: Recognizing Mr. Richard Chesterfield County White for His Contributions to County Administrator's Comments! CountyAdministrator: Adoption of attached resolution. Summary oflnformation: Mr. Warren has requested that the Board adopt the attached resolution. Mr. White will be present to accept the resolution. Faith L. Davis Attachments: Yes ~ No Clerk to the Board of ~ RECOGNIZING MR. RICHARD WHITE FOR HIS CONTRIBUTIONS TO THE COUNTY WHEREAS, Mr. Richard White, has served as President for the Bexley Civic Association from January, 1994 to January, 1996; and WHEREAS, Mr. White was active in the creation and adoption of the award winning Route 360 Corridor Plan; and WHEREAS, Mr. White was a great asset to the Bexley community for his participation in the development projects in the Route 360, Walmsley Boulevard, and Pocoshock Road vicinity; and WHEREAS, Mr. White was instrumental in seeking the widening of Route 360 to alleviate the traffic concerns in the Bexley area; and WHEREAS, Mr. White negotiated with the Hannaford Grocery Store and assisted in developing additional quality standards and limitations on the hours of operation for their proposed store at Hicks Road and Route 360; and WHEREAS, Mr. White acted as close advisor to Mr. Warren and Mr. Gulley relative to quality of life issues and health and safety concerns regarding managed growth in the Clover Hill District; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Richard White for his years of service as the President of Bexley Civic Association and his contributions to the development of the Clover Hill District. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to the Mr. White and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page 1 of__L 15.C. Subject!, Resolution Endorsing the Issuance of a Commemorative Honoring Lieutenant General Lewis B. "Chesty" Puller Stamp County Administrator's Comments! CountyAdministrator: BoardAction Requested:, roflnformation: Mr. McHale has requested that the Board adopt a resolution endorsing the issuance of a commemorative stamp honoring Lieutenant General Lewis B. "Chesty" Puller. Mr. Jack Loraine will be present to accept the resolution. Preparer: Faith L. Davis Attachments: Yes ~ No Title: Clerg tO the Board of Supervisor ~,~0 ENDORSING THE ISSUANCE OF A COMMEMORATIVE STAMP HONORING LIEUTENANT GENERAL LEWIS B. "CHESTY" PULLER WHEREAS, Lieutenant General Lewis B. "Chesty" Puller was a long- time resident of Middlesex County; and WHEREAS, General Puller enlisted as a private in the United States Marine Corps in 1917 and rose to the rank of Lieutenant General; and WHEREAS, General Puller served the nation during four wars -- WWI, the Haitian and Nicaraguan campaigns, WWII, and the Korean War; and WHEREAS, General Puller became the most decorated Marine in Marine Corps history, with the most noteworthy of his twenty-seven awards being five Navy Crosses, the Army Distinguished Service Cross, the Silver Star for valor, a Purple Heart, and five Presidential Unit Citations; and WHEREAS, General Puller retired from the U. S. Marine Corps in October 1955, having served his country for thirty-eight years; and WHEREAS, General Puller set a sterling example of military leadership, courage, honor, and loyalty to country; and WHEREAS, no other U. S. Marine has ever been honored by a U. S. Commemorative Stamp for military service; and WHEREAS, all people of our country should be given the opportunity to remember the contributions made by all of the nation's soldiers; and WHEREAS, by honoring the nation's number one Marine, General Puller, on a Commemorative Stamp, the U. S. Postal Service would serve to recognize the efforts of all soldiers who have fought to keep each of us free and remind each of us, lest we forget, the sacrifices made by many who have done their duty, who have served their country, and who have given their lives for the United States. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby supports, endorses, and requests approval of a commemorative stamp honoring Lieutenant General Lewis B. "Chesty" Puller by the U. S. Postal Service Citizens Stamp Advisory Committee and Postmaster General. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the appropriate officials, including, but not limited to, representatives to the General Assembly and the Congress. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 ltemNumber: Page i of 1 15 .G. Subject: Resolution Recognizing Ecoff Elementary School Students for Their Participation in the "Read a Million Minutes" Reading Incentive Program County Administrator's Comments: County Ad ministrator: BoardAction Requested: Adoption of the attached resolution. , of Information: Mr. McHale has requested adoption of the attached resolution. Ms. Mary Dunn, Principal of Ecoff Elementary School, along with student% will be present to accept the resolution. Preparer: Faith L..Davis Attachments: Yes ~ No Title: Clerk to the Board of Supervisors # L:SLt RECOGNIZING ECOFF ELEMENTARY SCHOOL STUDENTS FOR THEIR PARTICIPATION IN THE "READ A MILLION MINUTES" READING INCENTIVE PROGRAM WHEREAS, with a challenge to students to read a million minutes, Ecoff Elementary School began a Home/School Reading Incentive Program -- "Read a Million Minutes", on September 24, 1996; and WHEREAS, the purpose of "Read a Million Minutes" is to support Dr. William C. Bosher's, School Board Superintendent, "Power of an Hour" concept for Chesterfield County families and to provide a home/school reading incentive program for Ecoff Elementary School students and families; and WHEREAS, fifth grade students tracked results for the entire School using spreadsheets; and WHEREAS, trails of brightly colored stars, each representing a hundred minutes read, filled the Ecoff Elementary School hallways; and WHEREAS, the projected completion date of the Program was mid April, 1997 and students met the challenge three weeks early on March 19, 1997 -- having read 1,030,486 minutes; and WHEREAS, as a reward, Thursday, March 20, 1997, was declared as "No Homework" night and students were asked to read -- that night students read 27,137 minutes. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes and congratulates the students at Ecoff Elementary School for their participation in the "Read a Million Minutes" Home/School Reading Incentive Program and acknowledges the good fortune of the County to have such outstanding young students as its citizens. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 ltemNumber: Page 1 of 1 15.D.a.&.b. Subject: Resolution Recognizing Girl Scouts Upon Attaining the Geld Award County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Miss Julia W. Marsh and Miss Rebecca Ann Worrell, both of Troop 282, sponsored by Providence Methodist Church, upon attaining the Gold Award. They will be present, accompanied by members of her family, to accept the resolution. Miss Marsh - Clover Hill District 8232 Chainmale Road Richmond, Virginia 23234 Father: Walter Marsh Mother: Charlotte Marsh Miss Worrell - Midlothian District 9540 Tuxford Road Richmond, Virginia 23236 Father: Klaus J. Worrell Mother: Susan M. Worrell Preparer: ~~, ~~)t_3 Title: Faith L. Davis Attachments: Yes ~-] No Clerk to the Board of Supervisors RECOGNIZING MISS REBECCA ~/~N WORRELL UPON RTTAINING THE GOLD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Gold Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than 6 percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Rebecca Ann Worrell, Troop 282, sponsored by Providence Methodist Church, has accomplished these high standards and has been honored with the Girl Scouts of the United States of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her County, Rebecca is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Rebecca Ann Worrell and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. RECOGNIZING MISS JULIA W. MARSH UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Gold Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than 6 percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Julia W. Marsh, Troop 282, sponsored by Providence Methodist Church, has accomplished these high standards and has been honored with the Girl Scouts of the United States of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her County, Julia is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Julia W. Marsh and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 ltemNumber: Page I of ~ Subject: Recognizing Mr. Dwight Brown, Jr. and Mr. Clint Watts as winners of The Richmond Times-Dispatch's "1997 InSync Youth Community Service Awards" County Administrator's Comments: CountyAdministrator: BoardAction Requested: Adoption of attached resolution. Summary of Information: Mrs. Humphrey has requested that the Board adopt the attached resolutions. Mr. Brown - Matoaca High School Mr. Watts - Thomas Dale High School Preparer: Faith L. Davis Attachments: Yes ~-~ No noerd # June 11, 1997 Resolution Recognizing Outstanding Community Service WHEREAS, Chesterfield County is committed to our young citizens; and WHEREAS, the Board of Supervisors wishes to recognize young Chesterfield County residents who display noteworthy citizenship; and WHEREAS, Dwight Brown, Jr., a student at Matoaca High School and Clint Watts, a student at Thomas Dale High School, were selected as winners of The Richmond Times-Dispatch's "1997 inSync Youth Community Service Awards;" and WHEREAS, Dwight Brown, Jr. has a 4.06 Grade Point Average, is active in his church, plays football for his school, is a member of the French Club and French National Honor Society and the Future Business Leaders of America, and is well-known for his positive attitude and positive influence on his peers; and WHEREAS, Clint Watts is co-president of Thomas Dale's Students Against Drunk Driving organization, a member of the Chesterfield County Drug and Alcohol Abuse Task Force, a member of the Regional Youth Alcohol & Drug Abuse Prevention Program Council and the Chesterfield County council of the same name, and is a volunteer at the Southside Regional Medical Center; and WHEREAS, such exemplary community service and fine citizenship represent qualities that are worthy of recognition; NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors commends Mr. Dwight Brown, Jr. and Mr. Clint Watts and expresses its appreciation for their outstanding contributions to Chesterfield County. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 ltemNumber: Page ! of_J_ 15.E. Subject: Recognizing Miss Allison Alecia Muth for Winning S~ellin~ Bee Competitions County Administrator's Comments! CountyAdministrator: BoardAction Requested: Adoption of attached resolution. Summary of Information: Preparer: Attachments: Faith L. Davis Yes ~ No Title: Clerk to the Board I# RECOGNIZING MISS ALLISON ALECIA FOR WINNING SPELLING BEE COMPETITIONS WHEREAS, Miss Allison Alecia Muth is an Seventh Grade student at Robious Middle School; and WHEREAS, Allison won her English Class Spelling Bee, the Seventh Grade Spelling Bee, and the Robious Middle School Spelling Bee; and WHEREAS, Allison was one of forty-six contestants in the Chesterfield County Spelling Bee which she won on February 25, 1997; and WHEREAS, Allison won the Regional Spelling Bee sponsored by the Richmond Times-Dispatch on April 6, 1997, with forty-five students participating from public school systems, private schools, and home schooling in Central Virginia; and WHEREAS, Allison participated though Route Two in the 7th Annual Scripps Howard National Spelling Bee in Washington, D.C. on May 28-29, 1997, with 245 spellers from around the United States; and WHEREAS, Allison represents a caliber of students of whom the citizens of Chesterfield County and Central Virginia can all be proud and whose high standards present a challenge and motivation to her peers. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly congratulates and commends Miss Allison Alecia Muth for her outstanding scholastic achievements. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Miss Muth and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. I~, t4. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June ~, ~? ltemNumber: Page ~__ of___~ 15 .H. Subject: Recognizing the Midlothian High School Marching/Symphonic Band for Their Contributions to Chesterfield County County Administrator's Comments: CountyAdministrator: BoardAcfion Requested:, Adoption of attached resolution. Summary of Information: Mr. James Hale, Band Director, and Mrs. Nancy Poti Assisant to the Director, will be present to accept the resolution. Preparer: ~~ ~D~aJ ~ Title: -- Faith L. Davis Attachments: Yes ~-] No Clerk to the Board RECOGNIZING THE MIDLOTHIAN HIGH SCHOOL MARCHING/SYMPHONIC BAND FOR THEIR CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, the Midlothian High School Marching/Symphonic Band has, for an unprecedented ten consecutive years been named an Honor Band of Virginia by the Virginia Band and Orchestra Directors' Association -- a distinction based on the achievement of a superior rating at the Virginia Band and Orchestra Directors' Association State Marching Band Festival in October and the District III Band Festival in March during each of the ten consecutive years; and WHEREAS, the Midlothian High School Band is one of only eight bands in the Commonwealth of Virginia to be awarded the title Honor Band of Virginia for ten consecutive years or longer; and WHEREAS, the Midlothian High School Band has won numerous other awards including their most recent Second Place Trophy for Parade in the Musicfest Orlando Parade at Disney MGM's Hollywood Boulevard on April 18, 1997; and WHEREAS, Mr. James G. Hale, Band Director, and Mrs. Nancy R. Poti, Assistant to the Director at Midlothian High School, have, as a team, inspired and challenged the students to use their talents to continue in their pursuit of excellence in music education and performance and to make a commitment to music in their lives realizing that to do so requires of each student persistence, determination and hard work; and WHEREAS, the Midlothian High School Band program provides the students with opportunities for community involvement such as their participation in the Saint Jude Research Hospital Wheels for Life and the hosting of Dixie Classic Music Festivals each April where thousands of students in music programs, across the United States and Canada, participate in competition at Midlothian High School; and WHEREAS, the Midlothian High School Band continues to entertain and promote school spirit at football games each Fall. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the Midlothian High School Marching/Symphonic Band, Mr. James G. Hale, and Mrs. Nancy R. Poti for their distinction as an Honor Band of Virginia, as well as for their dedication to music performance and service within the community. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to the Midlothian High School Band, Mr. Hale, and Mrs. Poti and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia, Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page ! of ! 15.I. Subject: Recognizing the Midlothian Middle School Lady Mustangs Soccer Team for Their Outstanding Accomplishments and Sportsmanship County Administrator's Comments: CountyAdministrator: BoardAction Requested: Adoption of attached resolution. Summaryoflnformation: Mr. Barber has requested that the Board adopt the attached resolution. Mr. Eric Robinson, Coach, and members of the Team, will be present to accept the resolution. Preparer: Attachments: Faith L. Davis Yes ~ No Title: Clerk to the Board RECOGNIZING THE 1997 MIDLOTHIAN MIDDLE SCHOOL LADY MUSTANGS SOCCER TEAM FOR THEIR OUTSTANDING ACCOMPLISHMENTS AND SPORTSMANSHIP WHEREAS, participation in middle school sports has long been an integral part of Chesterfield County's educational, physical, and emotional development for students; and WHEREAS, Mr. Eric Robinson, Coach of the Midlothian Middle School Lady Mustangs Soccer Team, has been in the field of coaching for the past twenty-four years; and WHEREAS, under Mr. Robinson's guidance and direction, the 1997 Midlothian Lady Mustangs finished the regular season with a 10-1-2; and WHEREAS, the Midlothian Lady Mustangs completed the last five seasons with a 61-1-3 record, which is a State record; and WHEREAS, the Midlothian Lady Mustangs consists of Captains, Miss Erin "Stork" Crane, Miss Katie "Kudo" Kelly, and Miss Jenny "Chirp" Roberts and twenty-eight teammates. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby commends the 1997 Midlothian Middle School Lady Mustangs Soccer Team for their outstanding accomplishments and splendid sportsmanship. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors, on behalf of the citizens of Chesterfield County, hereby expresses their best wishes for continued success to the Midlothian Lady Mustangs. CHESTERFIELD COUNTY BOARD OF SUPERVISORS ~, Page 1 of 2 AGENDA Meeting Date: June 11, 1997 Item Number: 16 .A. Subject: Public Hearing Regarding Amending the Zoning erdinance Relating to Hotels and Restricted Uses in Corporate Office (0-2) Districts County_ Administrator's Comments: County_ Administrator; Board Action Requested: The Planning Commission and staff recommend that the Board of Supervisors adopt the Zoning Ordinance amendment relating to hotels and restricted uses in Corporate Office (0-2) Districts. Summary_ of information; This was orginally scheduled for May rescheduled for June 11, 1997 14, 1997 and due to an advertising error this has been On February 18, 1997, the Planning Commission recommended approval of a Zoning Ordinance Amendment which would no longer permit hotels, by right, in a Corporate Office (0-2) District. Rather hotels would become restricted uses in an 0-2 District. The amendment would require that hotels meet the same restrictions as other non-office uses in a Corporate Office (0-2) District. Specifically, in order to construct a hotel in a Corporate Office (0-2) District, it must be located in a project of twenty-five (25) acres or more; be located intemally to the project and not along any road or the periphery of the project; and the hotel and other listed restricted uses collectively cannot occupy more than thirty (30) percent of the gross floor area of permitted by-right uses under construction or occupied in such projects. If a hotel project does not meet these standards, the developer may seek approval through the Conditional Use process. Preparer: ~ ~. ~'~ Title: Director of Planning Thomas E. Jacobsq/~O~/ ~ 2JUN1197/C:AGENDA/GOK Attachments: Yes ~] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 11,1997 Item Number: Summary_ of Information: (Continued) It is also recommended that Section 19-138 (uses permitted in O-2 Districts with certain restrictions) be amended to delete the restriction requiring non-office uses to "be primarily for the convenience of the employees of the office uses." This is a very subjective criteria. The locational portion of the restriction (i. e. "located internally to the project and not along any road on the periphery of the project") is a more objective standard to mitigate the impact of any non-office uses in an 0-2 District. This Ordinance Amendment will render the proposed hotel at the comer of Huguenot and Green Springs Roads as a non-conforming use. The primary impact of this will be to prohibit the reconstruction of the hotel if it is damaged in excess of fifty (50) percent of its assessed value. Other hotels in the County will have proper zoning either by right or with their existing Conditional Use Planned Development. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND R~NACTING SECTIONS 19-137 AND 19-138 I~.I.ATING TO HOTELS AND RESTRICTED USES IN A CORPORATE OFFICE 0-2 DISTRICT (FORMERLY SECTIONS 21.1-138 AND 21.1-139) BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-137and 19-138 of the Code of the Count. qf Cheste_rtfeld, 1997, as amended, are amended and reenacted to read as follows: Sec. 19-137. Permitted uses by right. Within any 0-2 District, no buildings, structures or premises shall be used, arranged or designed to be used except for one or more of the following uses: (a) Any permitted uses in the O-1 District. (b) Art school, gallery or museum. (c) Funeral homes or mortuaries. (~'-)(d) Laboratories, medical or dental. ('0[~-) Medical clinics. ~g-)[J-fl Messenger or telegraph services. (+t-)Lg) Post offices. (-i-)[~.,l Communication studios, stations and/or offices exclusive of towers. 0-)~J) Schools/colleges, public and private. (-k'-)l~ Schools, business. 0-)(k) Telephone exchanges. (Code 1978, § 21.1-138) 1014:18001.1 Sec. 19-13 8. Uses permitted with certain restrictions. The following uses shall be permitted in the 0-2 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: (a) Unless permitted in the 0-2 District, any uses permitted with restrictions in the Neighborhood Office (O-1) District except public or private parks, which are regulated by this section. (b) Uses permitted in the C-1 District, artists' material and supply stores, health clubs, hotels and office supply stores provided that: (1) they are located in projects of 25 acres or more; (2) they are located internally to the project, not along any road on the periphery of the project; (-3-) 15tl~ll IJ-;3U3 U~'~.gUUU. J l./ [.JUl UUIIL .....~*~ "': ...... ~,,'- projec;s, and (3) at any_ time the uses collectively, shall not be _~e~tted to exceed a gross floor area of they (30) percent of the gross floor area ofpe~Ued by-figh, u~es w~ch are under construction or occupied in such projects, (c) Schools--commercial, trade, music, dance, vocational and training, provided that such uses are located on the interior of the project and not along any road on the periphery of the project. (d) Fire stations and rescue squads provided that: (1) No external sirens or public address systems are provided except those mounted on emergency vehicles. (2) All garage-type doors shall be screened from view of adjacent property in R, R-TH and R-MF Districts or properties currently zoned A and shown on the comprehensive plan for residential use, unless garage doors are architecturally compatible with area residential or agricultural properties. (e) Golf cOurses, provided that no building, other than player shelters, shall be located within 200 feet of adjacent property in R, R-TH or R-MF Districts or property currently zoned A and shown on the comprehensive plan for residential use. (f) Hospitals, provided that: (1) They are located a minimum of 100 feet from adjacent property in R, R-TH or R-MF Districts or property currently zoned A and shown on the comprehensive plan for residential use; and 1014:18001.1 (2) Emergency room entrances do not face property in R, R-TH or R-MF Districts or property currently zoned A and shown on the comprehensive plan for residential use. (g) Public or private parks provided that: (1) Playfields, courts or similar active recreational uses shall be located a minimum of 100 feet from adjacent property in R, R-TH or R-MF Districts or property currently zoned A and shown on the comprehensive plan for residential uses; and (2) The 100-foot setback shall be landscaped per section 19- 522(a)(4) of the Development Standards Manual. (h) Communication towers, provided that the structure is architecturally incorporated into the design of a building used for a permitted use. (i) Warehouses for a permitted use provided that the warehouse does not exceed 25 percent of the gross floor area of the individual tenant office space. Further, all warehouse space(s) within office building(s) shall be served by a single loading door or dock. (Code 1978, § 21~1-139) (2) That this ordinance shall become effective upon adoption. 1014:18001.1 P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD COoBO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 220806 06/04/97 06/04/97 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 30 262.20 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 05/28/97 06/04/97 The first insertion being given Sworn to and subscribed before me this City of Richmond My Commissi°n expires 03~31/01 05/28/97 Su THIS IS NOT A BILL, PLEASE PAY FROM INVOICE, Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page I of_A_ 16.B. Subject: . . Public Hearing to Consider Application of ICI Polyester For a Permit to Operate its Emergency Response Team in the County Count}r Administrator's Comments: County Administrator: BoardAction Requested: Approval of ICI's request to operate its emergency response team in the County. Summary of Information: ICI Polyester maintains its own emergency response team on its industrial grounds located in the County. ICI's emergency response team employs approximately 72 people and has been operating at ICI since 1971. ICI has applied with the state to obtain certification as a basic life support (BLS) agency. With state certification, ICI will be able to raise the level of training for and service provided by its emergency response team. In order to obtain certification, however, ICI must also satisfy the County's permit requirements for operating emergency medical services in the County even though ICI's emergency response team will continue only to provide emergency services on ICI property. Section 15-21 of the County_ Code requires that a public hearing be held before the Board approves ICI's request. The Fire Department has reviewed ICI's request and determined that ICI satisfies the requirements of the County Code. Staff recommends approving ICI's request. Attachments: ~ Yes No Chief, Fire Department 0607:18291.1 P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO~SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX 40 CHESTERFIELD VA 23832 220806 06/04/97 06/04/97 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 X 18 78,66 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by RiChmOnd Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 06/04/97 The first insertion being given Sworn to and subscribed before me this ll,o ~i~_;~~. City of Richmond My Commission expires 03/3 06/04/97 THIS iS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page .... ! ofl Meeting Date: June 11. 1997 Item Number: 16.c. Subject: PUBLIC HEARING: Request to Quitclaim a Portion of a Variable Width Right of Way Adjacent to the East Right of Way Line of Branchway Road, State Route 645 and Variable Width, 16' and 14' Sewer Easements Across Property Owned by Dayton Hudson Corporation, A Minnesota Corporation County. Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width right of way adjacent to the east right of way line of Branchway Road, State Route 645 and variable width, 16' and 14' sewer easements across property owned by Dayton Hudson Corporation, A Minnesota Corporation. Summary. of Information: Dayton Hudson Corporation, a Minnesota Corporation has requested the quitclaim of a portion of a variable width right of way adjacent to the east right of way line of Branchway Road, State Route 645 and variable width, 16' and 14' sewer easements across property owned by Dayton Hudson Corporation, A Minnesota Corporation. New easements have been dedicated to replace the portions of easements vacated. Staff has reviewed the request and recommends approval. District: Midlothian Preparer:~~. ~ John W. Harmon Title: Right of Way Manager Attach_merits: ' VICINITY SKETCH PUBLIC HEARING: REQUEST TO QUITCLAIM A PORTION dF A VARIABLE WIDTH [GHT OF WAY ADJACENT TO THE EAST RIGHT OF WAY LINE OF BRANCHWAY ROAD AND VARIABLE WIDTH 16' AND 14' SEWER EASEMENTS ACROSS PROPERTY OWNED BY DAYTON HUDSON CORPORATION COUMO ~s · F~.~ , SOUTH ~ ~';.[ XX~_ 4 ~ ::~' ~ OFC PK ~ ~ "' ~~~/~ .... ~.~~ k .... L~//";,~ ~ ~/. __ .... ~ ..... I~D~ ~ ~ ~//,~ ~/ t ~ MOOR ' ,' / P, O, Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO,SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 220806 06/04/97 06/04/97 121 TAKE NOTICE THAT ON JUNE llf 1997~ AT 7: 1 x 29 253,46 Richmond Newspapers, Inc. Publisher of THE RICHMOND TiMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, inc., in the City of Richmond, State of Virginia, on the following dates: 05/28/97 06/04/97 The first insertion being given Sworn to and subscribed before me this _.~,J~ u~y ot ~cnmona My Commission expires 03~31/01 05/28/97 Supervisor THIS iS NOT A BILL, PLEASE PAY FROM INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Meeting Date: June 11, 1997 Item Number: 16 .D. Subject: PUBLIC HEARING: Consideration of the Sale of Surplus county Property on Falling Creek Reservoir County. Administrator's Comments: County Administrator: BoardActionRequested: Staff requests that the Board of Supervisors accept an offer of $47,500.00 for the purchase of a parcel of land with improvements containing 3.0± acres on Falling Creek Reservoir and authorize the Chairman of the Board and County Administrator to sign the necessary deed. Summary. of Information: Staff has received an offer from John Nestor in the amount of $47,500.00 for the purchase of a parcel of land with improvements containing 3.0± acres, currently assessed at $36,500.00, located on Falling Creek Reservoir. This parcel was conveyed to the County by deed recorded September 13, 1951, from Maynard R. Dodson and Margaret C. Dodson. This parcel was acquired when the Falling Creek Reservoir was constructed. Necessary easements will be retained. On February 12, 1997, the Board declared the parcel surplus and on April 9, 1997, set this public hearing to consider the sale. Approved is recommended. District: Dale ~ohn W. Harmon Attachments: YesI INo Title: Right of Way Manager A PUBLIC HEARI~ REAL ESTATE B~oad SNEAO q// VICINITy S~=TCH TO CONSIDER THE SALE OF Thlmas C Bobshdi Plaza Mqdowdld. gURPLUS PARCEL OF COU2T F. I~ L I.. I PtG .,% P 0 Box 85333 An Affiliate of Media General Richmon~l, ~/irginia 23293-0001 (804) 649-6000 Advertisin9 Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 220806 06/04/97 06/04/97 121 TAKE NOTICE: THAT ON THE llTH DAY OF JUN 1 x 22 192.28 Richmond Newspapers, Inc. Publisher of THE RICHMOND TiMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 05/28/97 06/04/97 The first insertion being given .... Sworn to and subscribed before p~e this ~,~:_ Notary Public b~a~e of v,rg~ma ' City of Richmond My Commission expires 03/31/0 t 05/28/97 Supervisor (~ THiS IS NOT A BILL, PLEASE PAY FROM iNVOiCE. THANK YOU Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page I of___~ 16.E. Subject: Public heating to consider an ordinance to split three voting precincts to create two new precincts and to move the polling place of one precinct. County Administrator's Comments: CountyAdministrator: BoardAction Requested: Adopt the attached ordinance. Summary of Information: The Registrar is proposing to split three voting precincts that now have over 3,000 registered voters. State law requires precincts with over 5,000 voters to be split, and the State Board of Elections recommends that they be split when they contain more than 3,000 registered voters. Two of the precincts, Smoketree and Reams, are contiguous precincts in the Clover Hill Magisterial District. The Registrar is proposing to split the southeastern portion of Smoketree and the southwestern portion of Reams and to combine the split portions together to create a new precinct called Monacan. The third precinct, Jacobs, is located in Dale Magisterial District. The Registrar is proposing to split the eastern portion of Jacobs into a new precinct, called Five Forks. Preparer: Steven L. Micas Attachments: Y~s --] No Title: · County Attorney 0505:18372.2(18375.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page .a. of ~ Summary of Information: (Continued) In addition to these proposed precinct splits, the Registrar is proposing to move the polling place for Matoaca Voting Precinct from the Matoaca Fire Station to Matoaca Elementary School. Mrs. Humphrey has requested this change in response to citizen requests. Maps of the proposed precinct splits and the proposed ordinance changes are attached. If the Board adopts these ordinance changes, tl~ey must be approved by the federal Department of Justice ("DOJ") before they can be implemented. DOJ has 60 days to review the changes after they are submitted. The Registrar would implement the changes in time for the November general election. 0505:18372.2(18385.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 7-3 RELATING TO PRECINCT BOUNDARIES AND POLLING PLACES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-3 of the Code qf the Coun.tv qf Chesterfield. 1978, as amended, is amended and reenacted to read as follows: See. 7-3. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: 000 Jacobs Voting Precinct (204): Beginning at the point where the center line of U.S. Route 360 (Hull Street Road) intersects the center line of Falling Creek; thence southeastwardly along the center line of Falling Creek to its ,,J.j Newby s Bridge Road (State Route 649); thence ~,,uL,~,~,,,y southwardlv_ along the center line of ~,~,,,,,~.~ Road ~o~,,~t" .... .~,,u~' ........ ,,o ~ Newby's Bridge Road (State Route 649) to its intersection with~,~o,,,'"- -~-:" ..,.,~,~*' - - ~ ~o~,~'° ....... Route ' B?lm0nt Road (.State Route 651); thence eastwardly and ~ southwardly along the center line of ,~,~o,~"--~:" .,,,,~" -- ~ to~L,"~ .......... .,,,~,[, 638) Belmont Road (State. Route 651) to its intersection with Yongsta~ ~ Courthouse Road (State Route 604); thenc6 nonhwes~ardly along the center ~ne of Cou~house Road (State Route 604, continuing as State Route 653) to ks ~tersection Mth U.S. Route 360 ~uH Street Road); thence nonheas~ardly along the cemer line of U.S. Route 360 (Hull Street Road) to its ~tersection ~th Fal~ng Cree~ the point and place ofbe~g. The voting place for Jacobs Voting Precinct shall be Jacobs Road Elementary School, 8800 Jacobs Road. ooo 0505:18375.1 1 Five Forks Voting Precinct (210): Beginning at the point where the center line of Ne'wby's Bridge Road (State Route 649) intersects the center line of Falling Creek; thence southeastwardly along the center line of Fallin~, Creek to its intersection with Belmont Road (State Route 651); thence southwestwardly along the center line of Belmont Road (State Route 651) to its intersection with Cogbill Road (State Route 638); thence eastwardly and northwardly along the center line of Cogbill Road (State Route 638) to it~ intersection with Kingsland Creek; thence along said creek as it meanders southeastwardly to its intersection with Irbn Bridge Road (State Route 10); thence southwardty along the center line of Iron Bridge Road (State Route 10) to its intersection with Halls Run Road; thence northwestwardly alon~ the ~:enter line 0fHalls Run Road to its terminus; thence in a northwestwardly direction from said terminus to its intersection with Courthouse Road (State Route 640); thence northwestwardly along the center line of Courthouse Road (State Route 604) to its intersection with Belmont Road (State Route 651); thence eastwardly along the center line of Belmont Road (State Route 651) to its intersection with Newby's Bridge Road (State Route 649); thence proceeding northeastwardly along the center line of Newby's Bridge Road (State Route 649) to its intersection with Falling Creek. the point and place of beginning, The voting place for Five Forks Voting Precinct shall be Asbury United Methodist Church. 7151 W, Belmont Road. 000 Matoaca Voting Precinct (303): Beginning at the point where the center line of the Appomattox River intersects the center line of the Virginia Power Company easement; thence northwardly along said easement to its intersection with Oldtown Creek; thence ~ northeastwardly along the center line of Oldtown Creek to its intersection with Hickory Road (State Route 628); thence westwardly along the center line of Hickory Road (State Route 628) to its intersection with Graves Road (State Route 630); thence southwestwardly along the center line of Graves Road (State Route 630) to its intersection with River Road ( State Route 602); thence leaving the center line of River Road (State Route 602) in a straight line on a course due southwest to the boundary line between the County of Chesterfield and the County of Dinwiddie; thence eastwardly along said boundary line as it follows the Appomattox River to its intersection with the Virginia Power Company easement, the point and place of beginning. The voting place for Matoaca Voting Precinct shall be.tv.tatu,x,a ......... x'n~'-~- ~,ep&i~iiieii[, 215?,?, ":-'-" A-venne Matoaca Elementary. School, 6627 River Road. 000 0505:18375.1 2 Smoketree Voting Precinct (406): Beginning at the point where the center line of F~atthag-C-a~ Courthouse Road (State Route 653) intersects the center line of Lucks Lane (State Route 720) Smoketree Drive (State Route 2770); the eastwardly rthwardly al ~---'-- ~ .... f" ....... ' '- :'-: ........ ; ...... ;"- th ncc no ong l.~UCg bO, ItC [O[-a[~ ~O~e I LU} I,O l[O Ill[WI i~Wb[,iOll WI[*II e center (Stat 653);" .......... ' ...... J'-- -' .... ' .......... " .... ~'" .... ' ...... ~' - -" ~ ..... ~' ........ ' '- :'-: ......... '~ ..... -'" with (Stat -~,,.~, to~.~w ~,,~,[w ,,.,o j ~,, ,~ ,,,~w~ ~.~[,,,,, ,~,~,, to its intersection Edenberry Drive e Route 2560); thence westwardly along the center line of Edenberry Drive (State Route 2560) to its intersection with Farnham Drive (State Route 2561); thence northwardly along the center line of Farnham Drive (State Route 2561) to its intersection with an unnamed tributary of Falling Creek; thence along said tributary as it meanders southwestwardly and meets Falling Creek; thence southwardly along the center line of Falling Creek to its intersection with,_.~,,,,~ ~ -- -'-- Lane ~o~,~w~° ....... ,.~,.,~,~¢ 720) an unnamed tributary.; thence northeastwardly along the tributary_ to its intersection with Amber Meadows Lane; thence due east for 3000 feet to the Commonwealth Natural Gas Pipeline easement; thence northwardly along the center line of said easement to its intersection with Gordon School Road (State Route 2776); thence northeastwardly along the centerline of Gordon SchooI Road (State Route 2776) to its intersection with Smoketree Drive (State Route 2770); thence continuing northeastwardly albng the center line of Smoketree Drive to its intersection with Courthouse Road (State Route 653), the point and place of beginning. The voting place for Smoketree Voting Precinct shall be Gordon Elementary School, 11701 Gordon School Road. Monacan Voting Precinct (407); Be~nning at the point where the center line of Courthouse Road (State Route 653) inter~ect~ the center line of Lucks Lane (State Route 720); thence westwardly along the center line 0fLu¢ks Lane (State Route 720) to its intersection with Falling Creek; thence northwardly along the center line of Falling Creek to its intersection with an unnamed tributary.; thence northeastwardly along the tributary_ to its intersection with Amber Meadows Lane; 'thence due east for 3000 feet to the Commonwealth Natural Gas Pipeline easement; thence northwardly along the center line of said easement to its intersection with Gordon School Road (State Route 2776); thence northeastwardly along the center line of Gordon School Road (State Route 2776) to its intersection with Smoketree Drive (State Route 2770); thence continuing northeastwardly along the center line of Smoketree Drive to its intersection with Courthouse Road (State Route 653); thence southwardly along the center line of Coi~rthouse Road for a distance of 2000 feet; thence due east for 400 feet to its intersection with an unnamed tributary_ of Falling Creek; thence along said tributary, to its intersection with Dakins Drive (State Route 688); thence westwardly along the center line of Dakins Drive (State Route 688) to its intersection with Courthouse Road (State Route 653); thence northwardly along the center line of Courthouse Road (State Route 653) to its intersection with Lucks Lane (State Route 720), the point and place ofbe~nning, 0505:18375.1 3 The voting place for Monacan Voting Precinct shall be Monacan High School, 11501 Smoketree Drive. Reams Voting Precinct (408): Beginning at the point where the center line of Courthouse Road ( State Route 653) intersects the center line of Reams Road (State Route 647 ); thence smathv'astward~ southwardly along the center line of Rean$ Road (State Route 647) Courthouse Road for a distance of 2000 feet; thence due east for 400 feet to its intersection witho~,.,,, ~ .... '- ~-~,~,,' --'- ..~,,,,~" - - j ko,,,,~'" .... Route,~'""'-, ~j, ~'-,,,~,,,~ ........ ,,,.,, ,.,~,~,~y' ...... J'-- an unnamed tributary'of Falling Creek; thence southwardly along said tributary_ to its intersection with Dakins Drive (State Route 688]: thence east-wardlv along the center line of South '--~" coathiahig as North gxch Dakins Drive (State Route 688) to its intersection with Adkins Road (State 672) '- :'-: .......... : ..... -"' ............ ,, ,,~,_.,_: .......... ..,__,..t ............. ~' 'th · '*" "" "~' ~' -"-'-'- .,_ u, ,,p.~e) Adkins Road (State Route northwardly along the center line of ,~.o. Route ,'~v,~,-,,--~- "' ....... :'- 672) to its intersection with "- ': .... ° ° .... ' gill R (Stat . ,.~ center ..,~ ,~. o,,~,,. Providenc¢ Rose cad e Route 2588); thence .....' ...... ~'-- ° .... '- · . -~",,,~,-"v northeastwarclly along the center line of o,,.,. ~*', uv,u~.~:a ..... .xuau"-- ] ~,.-.~ as V/est l'ro-¢~dcnce Rosedll Road (State Route ~°" _ ,,o, ¢ 2588) to its intersection with Reams Road (State Route 647); thence no,Ahw¢stwardly southeastwardly along the center line of Reams Road (State Route 647) to its intersection w~th -~o~s'- Road ,o ......... ~ ~oo, ko,,....,~-,~ ..ooo¢ South Providence Road; thence ~l~wt~wardty northwardly along the center line of--,,~r~- Road '" .......... ~ ~ ° °' South Providence Road to its intersection ' * ~'-:-- -" - - j ,o U,S, Route 60 (Midlothian Turnpike); thence we~twardly along the center line of Adkins Road Rmate-&7-2) U.S. Route 60 (Midlothian Turnpike) to its intersection with ~ North Arch Road (State Route ~ 672); thence westwatdty southwardly along the center line to,.,. Route North Arch Road. continuing as South Arch Road (State Route 672) to its intersection with Reams Road (.State Route 647); thence northwardly along the center line of Reams Road (State Route 647) to its intersection (s 653)-- '-' · with Courthouse Road tate Route ,,, ,,~ intersection ---:"-" ...... *' -- ~ "~ ,,', ~ j, the point and place oi'beginning. The voting place for Reams Voting Precinct shall be Reams Road Elementary School, 10141 Reams Road. (2) That this ordinance shall become effective immediately upon adoption. 0505:18375.1 4 DALE DISTRICT Split Jacobs Precinct (204). Create Five Forks Precinct (210) to vote at Asbury United Methodist Church, Belmont Road. 7151 W, May 29, 1997 CLOVER HILL DISTRICT Split Smoketree Precinct (406) and Reams Precinct (408). Create Monacan Precinct (407) located at Monacan High School, 11501 Smoketree Drive. 5~29~97 P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 849-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO,BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 220806 06/04/97 06/04/97 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 28 244,72 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 05/28/97 06/04/97 The first insertion being given .... 05/28/97 Sworn to and subscribed before me this ~._~..'-~i::-c!~? S;~t~ o? Vi~' iaNOtary P;'Bli; City of Richmond My Commission expires 03/31/01 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE, THANK YOU IL~, F CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: J~e 11. 1997 Item Number: 16.F. Subject: PUBLIC HEARING: Ordinance to Vacate a 50' Right of Way Known as Blockader Lane within Glen Tara Subdivision, Section 1 County. Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a 50' right of way known as Blockader Lane, within Glen Tara Subdivision, Section 1. Summary of Information: Edward K. and Donna L. Campbell have submitted an application requesting the vacation of a 50' right of way known as Blockader Lane between Lot 8, Block E and Lot 1, Block F, Glen Tara Subdivision, Section 1. This request has been reviewed by staff and approval is recommended. Necessary easements will be retained. District: Matoaca Preparer: ~ 7,.J. ~o~,-~-~ J~hn W. Harmon Attachments: YesI INo Title: Right of Way Manager 276 VICINITY SKETCH ORDINANC'E TO VACATE A 50' RITH OF WAY KNOWN AS BLOCKADER LANE WITIN GLEN TARA SUBDIVISION SECTION 1 EDWARD K & DONNA L CA~PBELL Square Ctr ~,.NITF PK 1 ALBERTA CT E ' 2 BLOSSOMWOOD ClR HUr; I TWELVE OAKS CT 2 TWELVE OAKS RD ter HS SPRINGSI ? $ Area to be vacated 5 RT. Lg.~IZ · 16 ~o 13 14 15 Trail An Affiliate of Media General P.O. BOX 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX 40 CHESTERFIELD VA 23832 220806 06/04~/97 06/06/97 121 TAKE NOTICE THAT ON JUNE 11, 1997, AT 7: 1 x 27 235~98 Richmond Newspapers, Inc, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of RichmOnd, State of Virginia, on the following dates: 05/28/97 06/04/97 The first insertion being given .... 05/28/9? Sworn to and subscribed before me this b~a~e of v~rgm~a City of Richmond My Commission expires 03/31/01 Superviso~ THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page __ 1 ofl Meeting Date: Jun, 11. 1997 Item Number: 16 .G. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a 16' Easement within Lakewood Farms Subdivision, Section C County. Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of a 16' easement across Lot 5, Block C, within Lakewood Farms Subdivision, Section C. Summary. of Information: Philip G. Rott and Carrie P. Rott have submitted an application requesting the vacation of a portion of a 16' easement across Lot 5, Block C, within Lakewood Farms Subdivision, Section C. This request has been reviewed by staff and approval is recommended. District: Bermuda ~hn W. Harmon Attachments: Yes Title: No Right of Way Manager VICINITY PUBLIC HEARING~ ORD1. NCE TO VACATE A PORTION WITHZN LAKEWOOD FA~S SUBDIVISION SECTION C PHILLIP G ROTT AND CARRIE P ROTT 16' EASEMENT edge and belief ail im=rovemenm anti W. ~nce of easemems are srmwn hereon, t~at them are no · by iml=m,~mems either from ing premises, or from su=leot premises ul;~.£ ,mnlng~lses ottter than as sllown hereoll. Acc~ing, t, . ?/_r~ r~ Nafiollal Flood New Q Pement cemplme , ,.%; Qld 1~ By ~,lh,~ ' C.~ r ~¢. I~t"t"' i I I -_ 0 '- ROBERT K. THOMAS AND ASSOCIATES CEFmRED LAND SURVEYOR RICHMOND, VIRGINIA · THIS PLAT WAS MADE WITHOUT THE BENEFIT OF A TITLE SURVEY OR REPORT. · DA3F.: P~ Q Box 85333 An Affiliate of Media General Richmond, Virginia 23293-000 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 220806 06/04/97 06/04/97 121 TAKE NOTICE THAT ON JUNE 11~ 1997~ AT 7 1 x 26 227.24 Richmond Newspapers, Inc, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 05/28/97 06/04/97 The first insertion being given .... Sworn to and subscribed before ' ) (" Not~ry State C} ;~ N. PUblic City of Richmond My CommisSion expires 03/31/01 05/28/97 THiS iS NOT A BILL, PLEASE PAY FROM INVOICE. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page 1 of~__ Subject: Public Hearing to Consider the Conveyance of 1.2 Acres Fronting Iron Bridge Road to J. H. Martin, Jr. County Administrator's Comments: County Administrator: BoardAction Requested: Approve sale. Summary of Information: J. H. Martin, Jr. has agreed, subject to Board approval, to purchase 1.2 acres of County property located adjacent to Castlewood for $350,000. Martin plans to build a Walgreens on the site and in conjunction with that project, Martin will make certain parking, sidewalk, landscaping, and access improvements for the benefit of Castlewood. The 1.2 acres to be conveyed is surplus property and not deemed essential for the present or future uses of Castlewood. Staff recommends approval of the conveyance. Preparer: Title: Deputy County Administrator Bradford S. Hammer ~# Attachments: [--] Yes No P. O~ Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertisin9 Affidavit (This is not a bil~, please pay from invoice) CHESTERFIELD CO ~ BO ~ SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX ~0 CHESTERFI ELD VA 23832 220806 06/0~/97 06/0~/97 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 19 166.06 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc,, in the City of Richmond, State of Virginia, on the following dates: 05/28/97 06/0~/97 The first insertion being given Sworn to and subscribed before me this . Stat~ o(~ Vl'h~ia Notary Pubhc City of Richmond My Commission expires 03/31/01 05/28/97 Su THIS IS NOT A BILL, PLEASE PAY FROM INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 11, 1997 Item Number: 16.I. Subject: Public Hearing for Proposed Planning Department Fee Increase County_ Administrator's Comments: County_ Administrator: Board Action Requested; The Planning Commission recommends the Board of Supervisors adopt the proposed Planning Department fee increase. Summary_ of information: On May 20, 1997, the Planning Commission recommended approval of the proposed Planning Department fee increase. A 15 % increase in base and acreage fees for selected development applications is being proposed. Fees that primarily impact citizens and small business owners, i.e., mobile homes, variances, special exceptions, etc. would be exempted from the increase. An increase in deferral fees by the applicant from $50 per request, to $250 for a deferral of 40 or fewer days, and $150 for all other deferrals is also recommended As a part of its FY98 budget presentation to the County Administrator, the Planning Department prepared a service cost analysis. This analysis revealed that the total cost for Planning Department review of development related services for FY96 was $817,000. Revenue generated during this period was $396,600, or approximately 49 % of planning review costs. The administrative cost for processing deferrals requests is estimated to be approximately $450. Thomas E. Jaco[(sofi/ m Title: Director of Planning 4JUN1197/C:AGENDAdGOK Attachments: Yes ~-] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 11, 1997 Item Number: Summary_ of Information: (.Continued) The Internal Audit Department also reviewed our revenue and expenditure history during a recent audit and recommended that the fee structure be adjusted to correspond with increases in expenses. The proposed increase will generate approximately $57,600 in additional revenue. The last planning fee increase occurred in April, 1992. Version 3 AN ORDINANCE TO AMEND TI-IE CODE OF THE COUNTY OF CHES~D, 1997, AS AMENDED, BY AIV~NDING AND R~.~NACTING SECTION 19-25 RELATING TO BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-25 of the Code of the Count. of Cheste~eM, 1997, as amended, are amended and reenacted to read as follows: Sec. 19-25. Fees° The following fees, which include the costs of hearings, advertisements and notices when required, shall be deposited simultaneously with the filing of the application: (a) Zoning reclassification: (1) Without conditional use planned development .... ,0~,~' ~o,,.,,,,~^ ~'~ $1.440.00r Plus, per acre for the first 200 acres .... o~.v,~ 40,00 Plus, per acre over 200 acres .... ,,.o,, 25.00 (2) With conditional use planned development .... 2,25P,.P,0 2,590,00 Plus, per acre for the first 200 acres .... 45.P,0 50,00 Plus, per acre over 200 acres .... 15.¢,0 20,00 (3) No applicant for a zoning reclassification for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone. 1 1 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (b) Conditional uses and special exceptions: (1) Multiple-family or two-family .... 1,250.00 Plus, per unit over the first two units .... 35.00 1014:18092.3 Version 3 (2) Manufactured homes, mobile homes: a. New .... 545.00 b. Renewal .... 245.00 (3) Planned development: a. Without zoning reclassification .... 2,250.00 Plus, per acre for the first 200 acres .... 15.00 Plus, per acre over 200 acres .... 15.00 b. With zoning reclassification .... 2,250.00 2,590.00 Plus, per acre for the first 200 acres ....45.¢0 50,00 Plus, per acre over 200 acres .... ~o.v,, ,20,00 c. Amend condition of planned development, each condition .... 1,450.00 (4) All others .... ~ 1,135,00 Plus, per acre .... ~,,.,,,, 25,00 (5) No applicant for a conditional use or planned development for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.2 2 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (¢) Amend condition of zoning, other than condition of planned development, per condition. ... 1,450.00 (1) Per condition .... 1,450.00 (2) No applicant seeking to amend a condition of zoning for any office, commercial or 1014:18092.3 Version 3 industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.3 3 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (d) Variances, setback .... 230.00 (e) Variances, administrative .... 230.00 (f) Variances, all other .... 570.00 (g) Appeal to board of zoning appeals pursuant to section 19-21 .... 500.00 (h) Sign permits: (1) Temporary signs, as permitted by article IV of the Development Standards Manual.. "" ^^ 50 00 (2) All other signs for which building permits are required .... 150.P,¢, 100,00 (3) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee in order to obtain a sign permit. This exemption shall continue for the life of the Enterprise Zone.4 4 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (i) Substantial accord determinations: (1) Planning commission hearing .... 1,525.00 (a) With accompanying zoning application .... 500.00 (2) Administrative determination .... 250.00 No applicant for substantial accord determination for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to 1014:18092.3 Version 3 pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.5 5 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 0) Deferral requests by the applicant, per request ...... 50.P,0 deferral of 40 or fewer days...$250.00 ... all other deferrals... $150.00 No applicant requesting a deferral shall be required to pay a fee for the deferral if he was not charged a fee for his application. This exemption shall continue for the life of the Enterprise Zone.6 6The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (k) Modifications to development standards and requirements .... 260.00 (Code 1978, § 21.1-17) (2) That this ordinance shall become effective July 1, 199Z 1014:18092.3 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND I~RgNACTING SECTION 17-11 I?RI.ATING TO TENTATIVE AND FINAL SUBDMSION FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17-11 of the Code of the Count. of Cheste .rfieM, 1997, as amended, are amended and reenacted to read as follows: Sec. 17-11. Fees. The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: (1) Tentative approvals... . Ori~nal submittal, including up to two resubmittals ..... $260.00 Plus, per lot ' ~ "" 20,00 (~h) Renewal of previously approved tentative, including up to two resubmittals .... ,~.,.~,v 260.00 Plus, per lot ....8.00, 10,00 f~ Third and subsequem submittal of original or renewal of previously approved tentatives .... 100.00 per submittal /_4) Adjustment to approved tentative, per submittal or resubmittal ....100.00 (~2) Final approval .... 475.0,0 545,00 Plus, per lot ....~,.,,,,~ ~'" 5,00 (43) Appeal of decision of director of planning .... 260.00 (Code 1978, § 18.1-9) State law reference(s)--Authority of county to provide for fees for plat review, Code of Virginia, § 15.1-466(i). (2) That this ordinance shall become effective July 1, 19.97. 1014:1~89.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CH~qTERFIELD, 1997, AS AMENDED, BY AMENDING AND I~;'I:rNACTING SECTION 19-279 Rg.I~ATING TO SITE PLAN F~-q BE IT ORDAINED by the Board of Supen, isors of Chesterfield County: (1) That Section 19-279 of the Code of the Count. of Cheste_rteield, 1997, as amended, are amended and reenacted to read as follows: Sec. 19-279. Fees. In addition to any other fees required by the county, fees shall be payable to tl~-county treasurer and submitted to the planning department upon filing as follows: (a) Site plan: (1) Original submittal, including up to two resubmittals .... $ 750.00 865.00 Plus, per acre .... -,J.,~v 50.00 (2) Third and subsequent resubmittals, per resubmittal .... 250.?,0 290,00 (3) Adjustment to approved site plan, per submittal or resubmittal .... 255.0?, 290.00 (4) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay any of the fees described in subsections (a)(1) through (a)(3) above. This exemption shall continue for the life of the Enterprise Zone. 1 1 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (b) (1) Schematic plan .... 1,025.00 Plus, per acre for the first 50 acres .... 50.00 Plus, per acre over 50 acres .... 25.00 (2) Amendment of approved schematic plan .... 260.00 (c) Appeal of decision of director of planning .... 260.00 (Code 1978, § 21.1-280; Ord. of 4-10-96, § 1) (2) That this ordinance shall become effective July 1, 199Z 1014:18090.1 P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 64~-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX 40 CHESTERFIELD VA 23832 22080:6 06/04/9? 06/04/97 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 30 262.20 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 05/28/97 06/04/97 The first insertion being given .... Sworn to and subscribed before me this ~r~imla Notary Pubhc City of RiChmond My Commission expires 03/31/01 05/28/97 '-Superviso~.J THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU IzltESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 11, 1997 Item Number: Page I of_k_ 16 .J. Subject: Public Hearing for the Appropriation of Funds and Award of a Contract for the Construction of Alverser Drive and Stonehenge, Phase II, Drainage Projects County Administrator's Co_rRments: County Administrator: ~ Board Action Requested: The Board of Supervisors is requested to hold a public hearing to consider appropriation of $735,000 and to award a contract to the firm of J. E. Liesfield Contractors, Inc. for an amount not to exceed $735,000 for the construction of Alverser Drive and Stonehenge, Phase II, Drainage Projects located in the 60/147 Drainage District. Summary of Information: On March 26, 1996, the County entered into a contract with the firm of Timmons to design two additional phases of the overall 60/147 storm-drainage system. After several meetings and receiving approval from all affected homeowners, the plans were approved. All Corps of Engineer permits have been obtained, and three of the four easements necessary for construction have been dedicated by the property owners. (Right of entry for the fourth easement is on the June 11, 1997 Board Agenda.) The Department of Environmental Engineering collects a pro-rata fee paid by development in the area for project construction. We currently have $747,292.50 available for the construction of this project. Twelve firms attended the mandatory pre-bid meeting and reviewed the plans, but only four of the firms submitted bids. The low bid for construction was submitted by J. E. Liesfield Contractors, Inc. in the amount of $694,121.90. The $40,878 difference will be used as contingency for any unforseen extra expenses and if not used will be returned to the reserve account. This project must be installed in order to allow the Chesterfield Towne Center Quadrant of Routes 60 and 147 to continue to be developed. Staff Recommendations: Recommend that the Board of Supervisors appropriate $735,000 from the 60/147 Drainage District Account and authorize the County Administrator to enter into a contract with J. E. Liesfield Contractors, Inc. for an amount not to exceed $735,000 for the construction of Alverser Drive and Stonehenge, Phase II, Drainage Projects. District: Midlothian Preparer:~ Richard M.fl}t~Elfish, P.E. Attachments: Yes No Title: Director. Environmental Engineering # ~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page&of.l. Meeting Date: June 11, 1997 Item Number: Bud.qet and Manaqement Comments: These funds are restricted in that they may be used only for drainage improvements along the Rt. 60/147 corridor. The balance in the Rt. 60/147 reserve account is $747,292; appropriation and use of $735,000 will leave an approximate balance of $12,292. Preparer: ?J'~aTne~l. L. Stegmaier Title: Director, Budget & Mana,qement ,791 o¥ P. O, Box 85333 An Affiliate of Media Genera~ Richmond, Virginia 23293-000 (804) 649'6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO~SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 220806 06/04/97 06/04/97 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 1 X 21 91.77 Richmond Newspapers, Inc. Publisher of THE RICHMOND TiMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dateS: 06/04/97 The first insertion being given Sworn to and subscribed before me this ~ ~¢~i~t,( '-~'~ -_ ~, ] tL,~,. ).. ~o'tary Public btate ot City of Richmond My Commission expires 03/31/01 06/04/97 'THIS IS NOT A BILL, PLEASE PAY FROM INVOICE, THANK YOU Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 11, 1997 Item Number: Page 1 ,of 1 Subject!, Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on July 23, 1997 at~ p.m. Preparer: Faith L. Davis Attachments: ~-~ Yes No Title: Clerk to the Board of Supervisors