16SN0696
CASE NUMBER: 16SN0696
APPLICANT: James River Property Group, LLC
CHESTERFIELD COUNTY, VIRGINIA
STAFF’S ANALYSIS Magisterial District: MIDLOTHIAN
8728 Forest Hill Avenue
AND
RECOMMENDATION
Board of Supervisors (BOS)
Public Hearing Date:
JUNE 22, 2016
BOS Time Remaining:
365 DAYS
Applicant’s Agent:
KEN FELTS
(804-419-6089)
Planning Department Case Manager:
RYAN RAMSEY (804-768-7592)
APPLICANT’S REQUEST
Rezoning from Agricultural (A) to Agricultural (A) with conditional use to permit a contractor’s
office plus conditional use planned development to permit exceptions to ordinance
requirements.Specifically, an exception to paved parking standards is requested.
A contractor’s office is currently operatingfrom the property without the requisite zoning.
Approval of this request would bring the use into compliance with the Ordinance.
Notes:
A.Conditions may be imposed or the property owner may proffer conditions.
B.Conditions, Textual Statement, Concept Plan, and the previously approved Conditional Use (Case
75SN0080) are located in Attachments 1 - 4.
RECOMMENDATIONS
PLANNING RECOMMEND APPROVAL
COMMISSION
(5/17/2016)
RECOMMEND APPROVAL
Plan suggests Neighborhood Office uses are appropriate
STAFF
As conditioned, use is compatible with office uses
Addresses impacts of use on area development
Providing a FIRST CHOICE community through excellence in public service
SUMMARY OF IDENTIFIED ISSUES
Department Issue
PLANNING -
FIRE -
CDOT -
VDOT -
UTILITIES -
ENVIRONMENTAL
-
ENGINEERING
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Map 2: Comprehensive Plan - Bon Air Special Area Plan
Classification: NEIGHBORHOOD OFFICE
The designation suggests the property is appropriate for professional and administrative offices or
similar uses such as doctor, lawyer, accountant and real estate offices.
When located adjacent to, but not within, a residential area, design should minimize impacts
and provide compatibility with adjacent residential development
Conversion of existing residential structures for office use should be encouraged with
modified development standards to facilitate transition and compatibility with adjacent
neighborhoods.
Map 3: Surrounding Land Uses & Development
Tinsley Drive
Commercial /
Office uses
Proposed
Office use
Single-family
Residential uses
Forest Hill Avenue
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PLANNING
Staff Contact: Ryan Ramsey (804-768-7592) ramseyrp@chesterfield.gov
ZONING HISTORY
Case Number BOS Action Request
Rezone from R-15 to A with a conditional use to permit
officeuses on 1.2 acres (including 8720 Forest Hill Avenue
and the request property). Conditions limited the
conversion of two residential dwellings for office uses with
the following provisions:
Approved
Office use only
75SN0080
(05/28/1975)
Single shared access with property to east
Location of parking areas and sizes of spaces
Setbacks
Signage
Attachment 4
PROPOSAL
The applicanthas been operating a contractor’s officefrom this propertysince 2014. The principle
building, constructed in 1958 as a dwelling, was converted to an office not long after conditional
use approval in 1975. The applicant’s current operation of a contractor’s office does not meet the
use, parkingand access limitationsinthe original conditional useapproval.Therefore, the
applicant is requesting to rezone the property to Agricultural (A) with a new conditional use to
permit the contractor’s office with a conditional use planned development to permit exceptions to
development standards (paved parking areas).
USE
A contractor’s officeis a use first permitted in Community Business (C-3) District. The following
provides an overview of conditions recommendedby staff to minimize the impact of the use on
area properties. These conditions are designed to limit the scale, character and intensity of this
use to that of a business office, as well as to limit the expansion or alteration of existing site
improvements.
General Overview
Requirements Details
The Textual Statement serves as the Master Plan and
outlines exceptions to permit modified surface
Master Plan
treatment standards for parking areas.
Condition 1
Limited to the applicant only.
Ownership
Condition 2
Limited to a contractor’s office only;prohibits outside
Use storage.
Conditions 3 & 4
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General Overview
Requirements Details
Existing site improvements to conform to the location as
shown on Exhibit A:
Site Improvements & Architectural No additions or alterations of existing structures
Style or parking areas
Existing office to retain residential character
Conditions 5-7, Attachment 3
1handicap parking space shall be permitted in the
front yard
Parking Restrictions
Prohibit company vehicles from parking in front of
contractor’s office building
Conditions 8
Provide screening for existing dumpster within 60
days of approval of the request
Solid Waste Storage Areas
Not be serviced between the hours of 8:00 PM
and 7:00 AM
Conditions 9 & 11
Monday through Friday from 7:00 a.m. to 6:00 p.m.
Hours of Operation
No Saturday or Sunday operation.
Condition 10
1 building-mounted sign, not to exceed 7 square
feet
Signage
No freestanding sign permitted
Condition 12
Retain existing trees with a 2-inch caliper within:
20 feet of front yard (Tinsley Drive)
Tree Preservation
25 feet of side yard
Condition 13
PARKING
Currently, parking areas of five (5) or more spaces serving non-residential uses in Agricultural (A)
Districts must be paved.
With the approval of the original use permit in 1975, parking was required to be paved andlocated
to the rear of the building. A single paved access drive aislewas planned to serve the request
property and the property directly located to the east (8720 Forest Hill Road). At the time the
applicant purchased the property, these parking areas and drive aisle remained graveled, to
include two (2) graveled parking areas located to the front and side of the building. The applicant
has since paved the drive aisle and parking to the rear of the building and provided one paved
handicap parking space adjacent to the site entrance. However, the two (2) gravel parking areas
located to the side and front of the building remain which the applicant desires to retain. The table
on the following page summarizes the parking requirements and exceptions requested by the
applicant:
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Parking
Requirements Exceptions
10 paved parking spaces
5 gravel parking spaces in two locations, as shown on
12 paved spaces for a 2,850 sf
Exhibit A
office building
15 total paved or graveled parking spaces provided
Textual Statement& Exhibit A, Attachments 2 & 3
Staff is supportive of these paving exceptions with conditions that limit parking areas to those
existing areas depicted on the master plan, and for this particular use and operator. It is
anticipated that with future zoning and/or redevelopment of the property, parking location and
treatment would be brought into compliancewith ordinance requirements. While the Bon Air
Special Design District standards of the ordinance currently permit parking in front of buildings, it
should be noted that Bon Air Zoning Ordinance amendments are currently under consideration by
the Planning Commission. As proposed, these amendments would locate new parking
improvements to the side and/or rear of the buildings served.
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PUBLIC FACILITIES
FIRE SERVICE
Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Buford Fire Station, Company Number 9
EMS Facility The Forest View Volunteer Rescue Squad
This request will have minimal impact on Fire and EMS.
COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov
The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide
transportation needs that are expected to mitigate traffic impacts of future growth. The
anticipated traffic impact of the proposal has been evaluated and it is anticipated to be
minimal.
VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Brian Lokker (804-674-2384) brian.lokker@vdot.virginia.gov
VDOT Land Use Regulations
-
Traffic Impact Analysis (24VAC30-155)
-
Access Management (24VAC30-73)
-
Subdivision Street Acceptance (24VAC30-91/92)
-
Land Use Permit (24VAC30-151)
VDOT has no comment on this request.
Summary
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WATER AND WASTEWATER SYSTEMS
Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov
Theproposal’s impacts on the County’s utility system are detailed in the chart below:
Water and Wastewater Systems
Currently Size of Existing LineConnection Required by County Code?
Serviced?
Water Yes 6”Yes
Wastewater Yes 8”Yes
Map 5: Existing Water & Wastewater Systems
Additional Information:
The proposed request will not adversely impact the public water and wastewater systems.
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ENVIRONMENTAL
Drainage, Erosion and Water Quality
Staff Contact: Rebeccah Ward (804-748-1028) wardr@chesterfield.gov
Environmental Engineering has no comment on this request.
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CASE HISTORY
Applicant Submittals
2/29/16 Application submitted
4/5/16 Revised application submitted
Planning Commission Meeting
5/17/16
Citizen Comments
No citizens spoke to this case.
Recommendation – APPROVAL SUBJECT TO THE CONDITIONS IN
ATTACHMENT 1
Motion: Jones Second: Wallin
AYES: Wallin, Sloan, Frye, Jackson and Jones
The Board of Supervisors on Wednesday, June 22, 2016, beginning at 6:30 p.m., will consider
this request.
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ATTACHMENT 1
CONDITIONS
Note:
The following conditions were recommended by both staff and the Planning Commission
1.Master Plan. The textual statement dated May 2, 2016 shall be considered the master
plan. (P)
2.Non-Transferable Ownership. This Conditional Use approval shall be granted to James
River Property Group, LLC, exclusively, and shall not be transferable with the land. (P)
3.Use. This Conditional Use approval shall be for the operation of a contractor’s office only.
(P)
4.Outside Storage. Outside storage shall be prohibited. (P)
5.Location of Contractor’s Office, Drives & Parking Areas. The contractor’s office building,
accessory building, paved and graveled parking areas, and access drivesshall be located
on the property as generally shownon Exhibit A, dated April 14, 2016.(P)
6.Additions or Alterations. No additions or alterations to the existing structures shall be
permitted. Further, additional parking areas or accessory buildings shall be prohibited on
the property. This condition shall not preclude normal maintenance for existing
improvements or repairs as required by building code. (P)
7.Architectural Style. All structures shall maintain an architectural style compatible with
surrounding residential neighborhoods. Compatibility may be achieved through the use of
similar buildingmassing, materials, scale or other architectural features.
8.Parking.
a.One (1) handicap parking space shall be permitted in the front yard.
b.Parking of company motor vehicles shall be prohibited in the front, corner side and
side yards of the property. (P)
9.Solid Waste Storage Areas. Within sixty (60)days of approval of this zoning request, the
solid waste storage area shall be screened per the Zoning Ordinance. (P)
10.Hours of Operation. The hours of operation for the contractor’s office shall be limited to
7:00 AM to 6:00 PM. Saturday and Sunday operation shall be prohibited. (P)
11.Hours of Servicing Waste Storage Areas. Solid waste storage areas shall not be serviced
between the hours of 8:00 PM and 7:00 AM. (P)
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12.Signage. Signage shall be limited to one (1) building mounted sign, limited to seven (7)
square feet in area. No freestanding signage shall be permitted. (P)
13.Tree Preservation. Existing trees having a caliper of two (2) inches or greater shall be
maintained (except for those which are dead, diseased or dying) within the following
setback areas:
a.Side Yard: Twenty-five (25) feet.
b.Front Yard: Twenty (20) feet. (P)
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ATTACHMENT 2
TEXTUAL STATEMENT
May 2, 2016
Requested: Rezoning from A to A with a conditional use to permit a contractor’s office plus a
conditional use planned development to permit exceptions to ordinance requirements.
Specifically, the applicant requests the following exceptions to the Zoning Ordinance:
Development of the property shall comply with Zoning Ordinance requirements, except
as outlined below:
Parking Surface Treatment. The existing gravel parking areas, as shown on
Exhibit A, shall be permitted. All other parking areas shall meet the surface
treatment requirements of the Ordinance.
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ATTACHMENT 3
EXHIBIT A - CONCEPT PLAN
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ATTACHMENT 4
APPROVED CONDITIONS (75SN0080)
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