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16SN0727CASE NUMBER: 16SNO727 APPLICANT: CHESTERFIELD COUNTY PLANNING COMMISSION RECOMMEND APPROVAL CHESTERFIELD COUNTY, VIRGINIA ADDENDUM Magisterial District: CLOVER HILL ` 1749 1600 Learning Place Loop � rya Board of Supervisors (BOS) Public Hearing Date: CENTER POINTE PKVYY JUNE 22, 2016 p 3 BOS Time Remaining: Request r Property 365 DAYS Applicant's Agent: KIRKLAND A. TURNER (804-748-1050) Planning Department Case Manager: OLD yI►NDRBi) DARLA ORR (804-717-6533) w RO s APPLICANT'S REQUEST Conditional use planned development to permit an electronic message center (EMC) sign in a Residential (R-7) District. A computer -controlled, variable message, electronic sign, incorporated into a freestanding identification sign for Tomahawk Middle School is planned. Notes: A. IF THIS CASE IS ACTED UPON BY THE PLANNING COMMISSION ON JUNE 21, 2016, IT WILL BE HEARD BY THE BOARD OF SUPERVISORS ON JUNE 22, 2016. B. Conditions may be imposed or the property owner may proffer conditions. C. Conditions, site layout and conceptual sign elevation are located in Attachments 1 thru 3. ADDENDUM The purpose of this Addendum is to provide the Planning Commission's recommendation from their June 21, 2016 public hearing. The Planning Commission held a public hearing on this case at their meeting on June 21, 2016. Their recommendation is provided below. Staff continues to recommend approval of this request as outlined on the followin RECOMMENDATIONS PLANNING RECOMMEND APPROVAL COMMISSION (6/21/2016) Providing a FIRST CHOICE community through excellence in public service RECOMMENDATIONS (Continued) RECOMMEND APPROVAL • Sign will improve campus identification and facilitate student and community communication • Except for separation from R districts, sign complies with EMC STAFF Policy • While closer in proximity to R zoned properties than Policy suggests, message change limited to only once daily similar to other EMCs approved for schools with no known adverse impacts 16SNO727-20161 U N22-BOS-ADD ^' f °k' 'vim "'4 �k��„� `q,• `t � �� * � �A * i ftf{ �'%,x? �� y fi �,� �� '�K� 'FY a ��.ig"tSl �rik #^j �W'tl'r+. *fe *5'� � i` M S f 4 2. � i3� F'iC w X��B.�k •, 'n e .!" "+S a? 1' �*fl �3. F� Applicarit`�vrriittals 4/19/2016 Planning Commission initiated application; staff submitted application Planning Commission Meeting 6/21/2016 Citizen Comments No citizens spoke to this case. Commission Discussion Members of Brandermill Association and adjacent property owner support request Recommendation — APPROVAL AND ACCEPTANCE OF THE CONDITIONS IN ATTACHMENT 1 Motion: Freye Second: Wallin AYES: Wallin, Sloan, Frye, Jackson and Jones The Board of Supervisors on Wednesday, June 22, 2016, beginning at 6:30 p.m., will consider this request. 16SNO727-2016) UN22-BOS-ADD CASE NUMBER: 16SN0727 APPLICANT: CHESTERFIELD COUNTY PLANNING COMMISSION CHESTERFIELD COUNTY, VIRGINIA STAFF’S ANALYSIS Magisterial District: CLOVER HILL 1600 Learning Place Loop AND RECOMMENDATION Board of Supervisors (BOS) Public Hearing Date: JUNE 22, 2016 BOS Time Remaining: 365 DAYS Applicant’s Agent: KIRKLAND A. TURNER (804-748-1050) Planning Department Case Manager: DARLA ORR (804-717-6533) APPLICANT’SREQUEST Conditional use planned development to permit an electronic message center (EMC) sign in a Residential (R-7) District. A computer-controlled, variable message, electronic sign, incorporated into a freestanding identification sign for Tomahawk Middle School is planned. Notes: IF THIS CASE IS ACTED UPON BY THE PLANNING COMMISSION ON JUNE 21, 2016, IT WILL BE A. HEARD BY THE BOARD OF SUPERVISORS ON JUNE 22, 2016. B.Conditions may be imposed or the property owner may proffer conditions. C.Conditions, site layout and conceptual sign elevation are located in Attachments 1 thru 3. RECOMMENDATION PLANNING STAFF WILL ADVISE THE BOARD OF THE COMMISSION’S ACTION AFTER COMMISSION THEIR JUNE 21, 2016 PUBLIC HEARING (6/21/2016) Providing a FIRST CHOICE community through excellence in public service RECOMMENDATION (Continued) RECOMMEND APPROVAL Sign will improve campus identification and facilitate student and community communication Except for separation from R districts, sign complies with EMC STAFF Policy While closer in proximity to R zoned properties than Policy suggests, message change limited to only once daily similar to other EMCs approved for schools with no known adverse impacts SUMMARY OF IDENTIFIED ISSUES Department Issue PLANNING - FIRE - CDOT - VDOT - UTILITIES - ENVIRONMENTAL - ENGINEERING 216SN0727-2016JUN22-BOS-RPT 316SN0727-2016JUN22-BOS-RPT Map 2: Comprehensive Plan Classification: REGIONAL MIXED USE The designation suggests the property is appropriate for an integrated mix of highly concentrated office, commercial, light industrial/research and development and higher density residential uses. Map 3: Surrounding Land Uses & Development Center Pointe Pkwy Learning Loop Pl St Francis Hospital and office use Brandermill Pkwy Residential Use Old Hundred Rd 416SN0727-2016JUN22-BOS-RPT PLANNING Staff Contact: Darla Orr (804-717-6533) orrd@chesterfield.gov PROPOSAL The applicant plans to incorporate an electronic message center (EMC) sign into a freestanding identification sign for the school (Attachment 2). The sign will be located as generally shown and is planned to comply with Ordinance requirements for a free-standing sign (maximum area of 40 square feet and 15 feet in height). The County’s EMC Policy includes measures suggested for the placement of EMCs. The applicant’s request would comply with the EMC Policy except that the sign would be visible from a Residential (R) zoning district and located closer than 1,000 feet from such properties. EMCshave been approved for similarly situated public schools where the message changes only once daily, as proposed, with no known adverse impacts. The EMC Policy includes additional measures intended to reduce visual impacts of such signs. The following chart provides an overview of the conditions recommended by staff to mitigate the impact of the sign on area properties: Electronic Message Center (EMC) Component Overview Requirements Details Maximum of three (3) lines Copy Lines Condition2 Once every 24 hours Frequency of Message Change Condition 2 Prohibited Sequential Messaging Condition 2 Prohibited Flashing or Travelling Messages Condition 2 Prohibited Bijou Lighting or Animation Condition 2 Architecturally designed sign that is compatible and Sign Design complimentary to the building it serves Condition 2 Not exceed 0.3 foot candles above ambient light as measured at a distance of 97 feet Brightness Require a photocell to adjust sign brightness, based on ambient light conditions Condition 2 No EMCs located in vicinity of proposed sign; Policy Nearest Approved EMC Sign would prohibit if within 1,000 feet Policy 516SN0727-2016JUN22-BOS-RPT PUBLIC FACILITIES FIRE SERVICE Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov This request will have minimal impact on fire and EMS. COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov County Department of Transportation has no comment on this request. VIRGINIA DEPARTMENT OF TRANSPORTATION Staff Contact: Brian Lokker (804-674-2384) brian.lokker@vdot.virginia.gov VDOT has no comment on this request. WATER AND WASTEWATER SYSTEMS Staff Contact: Jamie Bland (804-751-4439) blandj@chesterfield.gov The placement of sign should be outside of any water and sewer easements. The proposed request will not adversely impact the public water and wastewater systems. ENVIRONMENTAL Drainage, Erosion and Water Quality Staff Contact: Rebeccah Ward (804-748-1028) wardr@chesterfield.gov Stormwater Issue Discussion/Conditions Located within the Upper Swift Creek Watershed Geography Property drains to Little Tomahawk Creek Signs and associated foundations shall be a minimum of ten (10) Drainage feet from the existing storm sewer pipes 616SN0727-2016JUN22-BOS-RPT CASE HISTORY Applicant Submittals 4/19/2016 Planning Commission initiated application; staff submitted application Planning Commission Meeting 6/21/2016 THIS CASE IS DOUBLE ADVERTISED. STAFF WILL ADVISE THE BOARD OF THE COMMISSION’S ACTION AFTER THEIR PUBLIC HEARING The Board of Supervisors on Wednesday, June 22, 2016, beginning at 6:30 p.m., will consider this request. 716SN0727-2016JUN22-BOS-RPT ATTACHMENT 1 CONDITIONS 1.The free-standing sign shall be located as generally depicted on Exhibit A, prepared by Moore Sign Company and dated 2-19-16. (P) 2.Electronic Sign. In addition to Ordinance requirements, any computer-controlled, variable message, electronic sign shall conform to the following standards: a.Copy shall be limited to a maximum of three (3) lines and shall not move but may fade; b. The message or display shall be programmed to change no more than once every twenty-four (24) hours. c. Sequential messaging shall be prohibited; d. Flashing and traveling messages shall be prohibited; e. Bijou lighting and animation effects shall be prohibited; f.The electronic message center shall be incorporated into an architecturally designed sign structure that is compatible and complimentary to the building it serves; and g. Brightness shall be limited so as not to exceed 0.3 foot candles above ambient light as measured using a foot candle meter at a distance of 63feet. The computer-controlled, variable message, electronic sign shall have a photocell that automatically adjusts the brightness according to ambient light conditions. (P) 816SN0727-2016JUN22-BOS-RPT ATTACHMENT 2 EXHIBIT A – SIGN LOCATION LOCATION SIGN LOCATION SIGN 916SN0727-2016JUN22-BOS-RPT ATTACHMENT 3 CONCEPTUAL SIGN PROPOSAL 1016SN0727-2016JUN22-BOS-RPT