2016-06-22 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
STEPHEN A. ELSWICK
CHAIRMAN
MATOACA DISTRICT
DOROTHY JAECKLE
VICE CHAIRMAN
AGENDA
BERMUDA DISTRICT
CHRISTOPHER M. WINSLOW
CLOVER HILL DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
LESLIE A. T. HALEY
MIDLOTHIAN DISTRICT
JAMES J.L. STEGMAIER
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: June 22, 2016 PUBLIC MEETING ROOM TIME:
PAGE
1.Approval of Minutes
A. May 13, 2016 Joint Board of Supervisors/School
Board Retreat
B. May 18, 2016 Joint Closed Session with School
Board and Capital Construction Goals and
Accountability Committee
C. May 25, 2016 Regular Meeting
2. County Administrator's Comments
A.. . . . . . . . . 1
B.Re-Certification of Chesterfield County
as a Certified Crime Prevention Community. . . 6
3. Board Member Reports
4. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
5.Resolutions
6.Work Sessions
A.Review of 2016 General Assembly Legislation. . 7
7.Deferred Items
Board of Supervisors
Agenda
June 22, 2016
Page 2
PAGE
8. New Business
A. Confirming the Selection of Dr. Joseph P. Casey
as Chesterfield County Administrator . . . . . . . . . 12
B. Appointments
1. Various Boards and Commissions Appointments. . . . 13
2. Senior Connections Board . . . . . . . . . . . . . 14
3. Community Policy and Management Team . . . . . . . 15
4. Economic Development Authority . . . . . . . . . . 17
5. Chippenham Place Community Development
Authority. . . . . . . . . . . . . . . . . . . . . 18
6. Chesterfield-Colonial Heights Social
Services Board . . . . . . . . . . . . . . . . . . 19
7. Community Criminal Justice Board . . . . . . . . . 20
8. Richmond Region Transportation Planning
Advisory Committee . . . . . . . . . . . . . . . . 22
9. Ridefinders Board. . . . . . . . . . . . . . . . . 25
C.Consent Items
1. Adoption of Resolutions
a. Recognizing Dr. Parham Jaberi for His
Service to Chesterfield County . . . . . . . . 26
b. Recognizing County Employees Upon Their
Retirement
1. Corporal David E. Ford, Police
Department . . . . . . . . . . . . . . . . 29
2. Mr. Forrest J. Mitchell IV, Utilities
Department . . . . . . . . . . . . . . . . 31
3. Ms. Joyce E. VanEtten, Utilities
Department . . . . . . . . . . . . . . . . 33
4. Firefighter Gerard L. Smith, Fire and
Emergency Medical Services Department. . . 35
2. Acceptance of Additional Funds from the Virginia
Department of Behavioral Health and Developmental
Services for the Seriously Mentally Ill. . . . . . 38
3. Acceptance of Grant and Appropriation of Funds
from the Virginia Department of Environmental
Quality and Award of Construction Contract for
the Proctors Creek Outfall Improvements. . . . . . 40
4. Set Date for Public Hearing to Consider
Amending Section 8-42(c) of the County Code
Relating to Stormwater Utility Fee Billing,
Payment and Penalties. . . . . . . . . . . . . . . 42
Board of Supervisors
Agenda
June 22, 2016
Page 3
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8.C.Consent Items (Continued)
5. Transfer of District Improvement Funds
a. From the Dale District Improvement Fund
to the Chesterfield Juvenile Detention Home
to Purchase a Portable Sink for Use in the
. . . . . . . . 49
b. From the Bermuda District Improvement Fund
to the Department of Parks and Recreation
to Defray Costs Related to the Richmond
Symphony Concert at ChesterFest. . . . . . . . 52
6. Approval of Contract for a Replacement Public
Safety Radio Communications System. . . . . . . . . 55
7. Award of Requirements Contracts for Engineering
Services for County and School Projects . . . . . . 57
8. Initiation of Application for Conditional Use
to Permit a Farm (Keeping of Horses) on
Quailoaks Avenue. . . . . . . . . . . . . . . . . . 58
9. Initiation of Application for Conditional Use
to Permit a Private School Incidental to a
Church Located on Cascase Street. . . . . . . . . . 60
10. State Roads Acceptance. . . . . . . . . . . . . . . 62
11. Approval of the Purchase of a Parcel of Land
for the Beulah Elementary School Replacement. . . . 64
12. Award of Construction Contract for the
Winterfield Road Waterline Project. . . . . . . . . 67
13. Requests to Quitclaim
a. Portions of a Sixteen-Foot Water Easement
Across the Property of BSF Richmond, LP . . . . 68
b. A Sixteen-Foot Drainage Easement Across
Property of East West-Hallsley, L.L.C.. . . . . 71
14. Acceptance of Parcels of Land
a. Along Hull Street Road and Baldwin Creek
Road from CVS 10992 Va, LLC . . . . . . . . . . 74
b. Along Genito Road from EWN Investments,
Incorporated. . . . . . . . . . . . . . . . . . 77
c. Along Baldwin Creek Road from Glenn V. Healey . 80
d. For Roads Within Greenwich Walk at Fox Creek,
Phases 1 and 2 from RREF II-TFC Greenwich,
LLC . . . . . . . . . . . . . . . . . . . . . . 83
e. Along Iron Bridge Road from the Trustees of
Ironbridge Baptist Church . . . . . . . . . . . 87
15. Approval of Lease for the Employee Health Clinic. . 90
Board of Supervisors
Agenda
June 22, 2016
Page 4
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8.C.Consent Items (Continued)
16. Requests for Permission
a. From Robert A. Fenner and Joyce E. Fenner
for a Proposed Boat Dock to Encroach in
the Impoundment Easement for Swift Creek
Reservoir . . . . . . . . . . . . . . . . . . . 91
b. From LIDL US Operations, L.L.C. for a
Proposed Dumpster Pad to Encroach Within
a Twenty-Foot Drainage Easement . . . . . . . . 94
c. From Gloria W. McLeod for a Gravel Driveway
to Encroach Within a Fifty-Foot County
Unimproved Right of Way Known as Sambar Road. . 97
d. From Par 5 Development Group, LLC to Install
a Private Sewer Service Within a Private
Easement to Serve Property on Belmont Road. . . 100
e. From Harry A. Raddin, Jr. and Margaret F.
Raddin for a Proposed Boat Dock to Encroach
in the Impoundment Easement for Swift Creek
Reservoir . . . . . . . . . . . . . . . . . . . 103
f. From Julia D. Stanton for a Portion of a
Screened Porch to Encroach Within a Sixteen-
Foot Sewer Easement Across Lot 14, Block A,
Sachems Head, Phase 1 . . . . . . . . . . . . . 106
17. Request to Aid Magnolia Lakes, LLC in the
Acquisition of Offsite Sewer and Temporary
Construction Easements for Magnolia Lakes . . . . . 109
18. Designation of Right of Way and Sight Distance
Easements for VDOT Maintenance for the
Manchester Middle School Renovation/Addition
Project . . . . . . . . . . . . . . . . . . . . . . 112
19. Approval of Changes in the Secondary System of
State Highways
a. As a Result of the Midlothian Mines Park
Entrance Project. . . . . . . . . . . . . . . . 115
b. As a Result of the Chester Road and Kingsdale
Road Intersection Project . . . . . . . . . . . 120
c. As a Result of the Route 288 Project. . . . . . 125
20. Award of Annual Requirements Contract to Provide
Professional Environmental Engineering Services
for the Development and Management of the
. . . . . . 130
21. Approval of Fourth Amendment to the Special
Project Service Agreement for Residential
Recycling and Drop-Off Services Through the
Central Virginia Waste Management Authority . . . . 132
Board of Supervisors
Agenda
June 22, 2016
Page 5
PAGE
8.C.Consent Items (Continued)
22. Award Construction Contract to Davis Brothers
Construction Company, Incorporated for
Renovations to the One-Story Police Department
Building. . . . . . . . . . . . . . . . . . . . . . 136
23. Appropriation of Road Cash Proffer Funds and
Authorization to Proceed with the Route 10 at
Branders Bridge Road Right Turn Lane Extension
Project . . . . . . . . . . . . . . . . . . . . . . 137
24. Approval of County FY2016 Year-End Adjustments
and Reserve Requests. . . . . . . . . . . . . . . . 141
25. -End Adjustments
and Reserve Requests. . . . . . . . . . . . . . . . 146
9. Reports
A.Report on Developer Water and Sewer Contracts . . . . 159
B.Report on Status of General Fund Balance, Reserve
for Future Capital Projects, District Improvement
Funds and Lease Purchases . . . . . . . . . . . . . . 164
C.Report of Planning Commission Substantial Accord
Determination for Chesterfield County Parks and
Recreation (Case 15PD0192) to Permit a Special
Purpose Park in Residential (R-7 and R-9) Districts. . 169
10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
11. Closed Session 1) Pursuant to Section 2.2-3711(A)(5),
Code of Virginia, 1950, as Amended, to Discuss
Prospective Industries Locating in the County Where No
Previous Announcement Has Been Made of the
Interest in Locating in the County; 2) Pursuant to
Section 2.2-3711(A)(3), Code of Virginia, 1950, as
Amended, to Discuss the Acquisition of Real Property
for a Public Purpose, Where Discussion in an Open
Meeting Would Adversely Affect the Bargaining Position
or Negotiating Strategy of the Public Body, and
3) Pursuant to Section 2.2-3711 (A)(7), Code of
Virginia, 1950, as Amended, for Consultation with
Legal Counsel Regarding Specific Legal Matters
Requiring the Provision of Legal Advice Relating to
the Lease for the Chesterfield County Airport
. . . . . . . 182
Board of Supervisors
Agenda
June 22, 2016
Page 6
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12. Dinner at 5 p.m. in Room 502 with Chesterfield County
Court Clerk
Evening Session Begins at 6:30 p.m.
13. Invocation
The Honorable Stephen A. Elswick, Chairman of the Board of Supervisors
14. Pledge of Allegiance to the Flag of the United States of America
Eagle Scout Evan Summers
15. Resolutions
A. Recognizing Mr. Evan David Summers Upon
Attaining the Rank of Eagle Scout. . . . . . . . . . . 183
B. Recognizing County Administrator James J.L.
Stegmaier Upon His Retirement. . . . . . . . . . . . . 185
16. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
17. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda to be Heard in the Following Order:
- Withdrawals/Deferrals
- Cases Where the Applicant Accepts the Recommendation
and There is No Opposition
- Cases Where the Applicant Does Not Accept the
Recommendation and/or There is Public Opposition Will
Be Heard at Section 19
A. 16SN0565 C.A.H. Investments, LLC, Clover Hill District
B. 16SN0690 FC Richmoned, Matoaca District
C. 16SN0696 James River Property Group, LLC, Midlothian
District
D. 16SN0699 Kit and Cindy, LLC, Clover Hill District
E. 16SN0701 Hanky, LLC, Clover Hill District
F. 16SN0702 Ashley B. Degonia, David J. Degonia, Brent
Degonia and Marsha K. Degonia, Matoaca District
G. 16SN0703 Westover Farms, LLC and Emerson-Roper Companies
LLC, Bermuda District
H. 16SN0704 Sports Frog, LLC, HMG Investments, LLC and
Waterford Business Center, LC, Clover Hill
District
Board of Supervisors
Agenda
June 22, 2016
Page 7
PAGE
17. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda (Continued)
I. 16SN0705 Chesterfield County Board of Supervisors,
Bermuda District
J.16SN0719 Trollingwood Land, LLC, Americana Park, LLC,
District
K.16SN0727 Chesterfield County Planning Commission,
Clover Hill District
18. Public Hearings
A.To Consider the FY2017 Secondary Road Improvement
Budget . . . . . . . . . . . . . . . . . . . . . . . . 189
B.To Consider Ordinance Amendments Related to
Private Individual Onsite Water and Sewage
Systems. . . . . . . . . . . . . . . . . . . . . . . . 193
C.To Consider Bon Air Onsite Zoning Ordinance
Amendments . . . . . . . . . . . . . . . . . . . . . . 235
D. To Consider an Ordinance to Vacate a Sixteen-Foot
Alley Easement Across Lot 1, Block M, Deerfield
Estates, Section C . . . . . . . . . . . . . . . . . . 271
E. To Consider the Exercise of Eminent Domain for
the Acquisition of Land for the Beulah Elementary
School Replacement Project . . . . . . . . . . . . . . 274
F. To Consider an Amendment to a Lease of County
Property at Meadowbrook High School with T-Mobile
USA Tower LLC. . . . . . . . . . . . . . . . . . . . . 277
G. To Consider an Amendment to a Lease of County
Property at the Fairgrounds/Salem Church Middle
School Tower Site. . . . . . . . . . . . . . . . . . . 278
19. Remaining Manufactured Home Permits and Zoning Requests
20. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
21. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . .279