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2016-06-22 Packet
CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 17A9 �•.L7RCi2711;--` Meeting Date: .lune 22, 2016 Item Number: 2.A. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. . Preparer: Louis G. Lassiter Attachments: 0 Yes Title: Assistant County Administrator ❑ No # 4D4�Ot��91 rz u 0 2 CL A2 u 0 0, ro < > < Vf > Q) O x th o 41 > L) m =3 0 E H z > cu 0 0) LU 0. ro M > O ni CL u ra c rz 0 0, rcs > > Q) x o Q) > L) m =3 Ln Q) (A cu 0 LU 0. ro M o 0 ra c & LU 0 - u a) x O 0 u u AQJ 2 C: 0- 2 U Ln 0 u m IS ax) —M QJ 0 E oj N 2 ca. 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Subiect: County Administrator's Comments ents: County Administrator: Board Action Summary of Information: On June 27, 2012, the Board of Supervisors adopted a resolution supporting Chesterfield County's participation in the Virginia Department of Criminal Justice Services (DCJS) Certified Crime Prevention Community Program. The program recognizes the overall efforts, and support, from all aspects of county government, including the Police Department, Sheriff's Office, Public Schools and Courts system, to enhance the safety and quality of life of all members of our community. To obtain certification, a locality must meet 12 core community safety elements/strategies, augmented by a minimum of seven approved optional elements. In March 2013, the county met the standards to obtain the Certified Crimea Prevention Community certification. This certification highlights our exemplary status and proactive stance for community safety for our current and future community members and businesses. Chesterfield County is now one of 13 jurisdictions in the Commonwealth to achieve this certification. In March 2016, the county met the standards to be re -certified as a Certified Crime Prevention Communitv. Francine Ecker, Director of the Department of Criminal Justice Services, will be present at the Board of Supervisors meeting to present the official plaque and certificate. Preparer: Thierry G. Dupuis Title: Chief of Police Attachments: FlYes No # CHESTERFIELD COUNTY r §, BOARD OF SUPERVISORS Page 1 of 1 AGENDA i hRGiN„� Meeting Date: June 22, 2016 Item Number: 6.A. Subject: Work Session to Review 2016 General Assembly Legislation County Administrator's Comments: County Administrator: lipv� , 11 �, Board Action Requested: The Board of Supervisors is requested to decide which new laws enacted by the 2016 General Assembly should be advertised for public hearings to amend the County Code. Summary of Information: After each General Assembly session, staff identifies changes in state law which: (1) require ordinance changes, (2) permit ordinance changes, or 3) are of particular interest to the County. The attached "summary sheet" contains the staff recommendations on which new items should be scheduled for a public hearing. Preparer: Jeffrey L. Mincks Title: County Attorney 96427.1 (96428.1 & 96429.1) Attachments: Yes No # 2016 Virginia General Assembly Legislation Affecting the County June 22, 2016 Staff Recommendations Summary Sheet I. CHANGES REQUIRING BOARD ACTION Item Bill Bill Description Staff Recommendation No. No. 1. HB 367 Amend the Counter to allow Refer to Planning certain business license holders Department. under certain conditions to apply for zoning without charge. 2. HB 421 Amend the Counter to extend property tax exemptions for the principal residences of certain 100% disabled veterans and surviving spouses of members of the armed forces killed in action to include certain real property improvements made on the land surrounding such residences. 3. HB 1203 Amend the Counter to provide SB 366 that the real property tax exemption for the 100% disabled veteran, or the residence of the spouse of a service member killed in action, includes a manufactured home. Set a public hearing for August 24, 2016 to amend the Count to provide this mandatory exemption. Set a public hearing for August 24, 2016 to amend the County Code to provide this mandatory exemption. II. OPTIONAL CHANGES PERMITTING BOARD ACTION 4. HB 1032 Amend the County de to impose an annual penalty of up to $250 upon the resident owner of a motor vehicle if the motor vehicle remains unregistered in Virginia for more than a year. 5. SB 527 Amend the Counter to provide that a person convicted of a felony violation of the state bomb threat statutes shall be liable for the reasonable expense, not to exceed $1,000, of an appropriate emergency response to the threat. 0425:96428.1 No action. Refer to the County Attorney for review and set a public hearing. 2 3 H 5. Board Decision Agree Disagree 2016 VIRGINIA GENERAL ASSEMBLY LEGISLATION AFFECTING THE COUNTY June 22, 2016 I. CHANGES REQUIRING BOARD ACTION 1. Amend the County Code to allow business license holders under certain conditions to apply for a rezoning or special use permit without charge. [HB367] Staff Recommendation: The 2016 General Assembly enacted legislation which provides that if a business use does not have proper zoning but 1) a business license was issued by the locality for such use and 2) the holder of such business license has operated continuously in the same location for at least 15 years and has paid all local taxes related to the use, the locality shall permit the holder of such business license to apply for zoning without charge. Staff recommends this item be referred to the County Attorney to draft the necessary ordinance changes and submit them to the Planning Commission for the Commission's recommendation as required by state law. The Board will then hold its own public hearing on the ordinance. 2. Amend the Counter to extend real property tax exemptions for the principal residences of certain disabled veterans and surviving spouses of members of the armed forces killed in action to include real property improvements made to the land surrounding such residences meeting certain criteria. [1-113421 ] Staff Recommendation: This bill expands the real property tax exemptions for the principal residences of certain disabled veterans and surviving spouses of members of the armed forces killed in action to include real property improvements made to the land surrounding such residences so long as the principal use of the improvements 1) is to house or cover motor vehicles or household goods and personal effects and 2) is not for a business purpose. The provisions of the bill are effective for tax years beginning on or after January 1, 2017. Staff recommends that the Board set a public hearing for August 24, 2016 to amend the County Code to include this mandatory exemption. 3. Amend the Counter to provide that the real property tax exemption for the residence of a disabled veteran, or the residence of the spouse of a service member killed in action, including a manufactured home. [HB 1203, SB 366] Staff Recommendation: This bill provides that the real property tax exemption for the residence of a disabled veteran, or the residence of the spouse of a service member killed in action, (1) includes manufactured homes whether or not the wheels and other equipment previously used for mobility have been removed and (2) applies to a GZ0009 1 residences whether or not the veteran or the spouse owns the land on which the residence is located. Staff recommends that the Board set a public hearing for August 24, 2016 to amend the County Code to provide for this mandatory exemption. II. OPTIONAL CHANGES PERMITTING BOARD ACTION 4. Amend the County Code to impose an annual penalty of up to $250 upon the resident owner of a motor vehicle if the motor vehicle remains unregistered in Virginia for more than a year. [HB 1032] Staff Recommendation: This bill allows a locality to impose a $250 penalty annually on a motor vehicle owner who resides in the locality but will not register his vehicle in Virginia. The County's License Inspector reports that his office, on average, responds to only five out-of-state registration complaints per year and these are usually resolved promptly without the need to bring a charge. The License Inspector does not believe that there is any problem with out-of-state registrations that necessitates an ordinance amendment to impose this annual penalty. 5. Amend the Counter to provide that a person convicted of a felony violation of the state bomb threat statutes shall be liable for the reasonable expense, not to exceed $1,000, of an appropriate emergency response to the threat. [SB527] Staff Recommendation: Staff recommends that the Board set a public hearing for July 27, 2016 to consider an ordinance permitting the County to recover from a person convicted of a felony bomb threat charge the cost, up to $1,000, of the County's response to the bomb threat. 111. CHANGES OF INTEREST WHICH DO NOT REQUIRE AN ORDINANCE 6. Passing stopped school buses: [HB 168, SB 120] Provides that a locality that has authorized by ordinance the installation and operation of a video -monitoring system on school buses for recording violations of unlawfully passing a stopped school bus may execute a summons for such violation by mailing a copy of the summons to the owner of a vehicle that unlawfully passed a stopped school bus. 7. Virginia Freedom of Information Act (FOIA); designation of FOIA officer; posting of FOIA rights and responsibilities: [HB818] Requires certain local public bodies (including counties, cities, and towns) to post a FOIA rights and responsibilities document on their respective public government websites. The bill also requires all local public bodies that are subject to FOIA to publicly identify one or more FOIA officers whose responsibility it is to serve as a point of contact for members of the public who request public records and to coordinate the pubic body's compliance with FOIA. The bill requires that any such FOIA officer shall possess specific knowledge of the 2 &3010 provisions of FOIA and be trained at least annually by legal counsel for the public body or the Virginia Freedom of Information Advisory Council. Staff has already put this program in place in advance of the July 1, 2016 deadline established by the General Assembly. Richmond Metropolitan Transportation Authority; powers: [HB 1237] Authorizes the Richmond Metropolitan Transportation Authority (RMTA) to construct, own, and operate coliseums and arenas, including facilities reasonably related to such coliseums and arenas, provided that the governing bodies of the localities that make up the RMTA approve. 9. Conditional Zoning: [SB549] Provides that no locality shall (i) request or accept an unreasonable proffer in connection with a rezoning or a proffer condition amendment as a condition of approval of a new residential development or new residential use or (ii) deny any rezoning application, including an application for amendment to an existing proffer, for a new residential development or new residential use where such denial is based on an applicant's failure or refusal to submit, or remain subject to, an unreasonable proffer. The County Attorney has already had discussions with Board members about this bill. 10. Conflict of Interest Act: [HB1362] Provides that local governmental officers who have been filing financial disclosure forms twice per year (like members of boards of supervisors) will go back to filing once per year as of January, 2017. 0425(23):96429.1 GuaO6 1 ti CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 8.A. Subiect: Selection of Dr. Joseph P. Casey as New Chesterfield County Administrator County Administrator's Comments: County Administrator: A, VfVV I Ulu I Board Action Requested: Confirm the selection of Dr. Joseph P. Casey as the new Chesterfield County Administrator, effective July 1, 2016. Summary of Information: In order to confirm the public announcement made on May 26, 2016, the Board must take a public vote selecting Dr. Joseph P. Casey to serve as the new Chesterfield County Administrator, effective July 1, 2016. Preparer: Jeffrey L. Mincks Attachments: F]Yes No Title: County Attorney 0505:96581.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: June 20, 2016 Item Number: 8.B.1. Subject: Nomination/Appointments to Various Boards and Commissions ts: County Administrator: Board Action Requested: Nominate/appoint Dr. Joe Casey to serve on various boards and commissions, effective July 1, 2016. Summary of Information: Due to the retirement of Mr. James J.L. Stegmaier as county administrator, the following appointments are needed to various boards and commissions. See attached list. 4 -year term ending 11/21/2017 SOUTH CENTRAL WASTEWATER AUTHORITY BOARD 4 -year term ending 11/21/2017 4 -year term ending 12/31/2019 Preparer: Janice Blakley Attachments: ❑ Yes Title: Clerk to the Board of Supervisors 0 No # C- 0013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 20, 2016 Item Number: 8.B.2. Subject: Nomination/Reappointment to the Senior Connections Board County_ Administrator's Comments: County Administrator: Board Action Requested: Nominate/reappoint Ms. Sarah Snead to serve on the Senior Connections Board. Summary of Information: The Senior Connections Board of Directors serves citizens sixty years or older in the City of Richmond and Counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, and Powhatan with direct services which include, but are not limited to, nutrition programs, senior centers, homemaker service, transportation, home repair, smoke alarms, etc. Ms. Sarah Snead has served as Chesterfield's representative to the Senior Connections Board of Directors. The Senior Connections Board of Directors requests the reappointment of Ms. Snead, whose term will be effective July 1, 2016, and will expire June 30, 2019. The Board of Supervisors concurs with Ms. Snead's reappointment. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedures are suspended by unanimous vote of the board members present. Nominees are voted on in the order that they are nominated. Preparer: Janice Blakley Title: Clerk to the Board Attachments: Yes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 E L AGENDA �RG_IN Meeting Date: June 22, 2016 Item Number: 8.B.3. Subject: Nomination/Appointment to the Children's Service Act (CSA), Community Policy and Management Team (CMPT) County Administrator: Board Action RE Nominate/appoint Mrs. Danika Briggs, member to replace local Department of Social Services appointee (Mrs. Kiva Rogers) serving on the Community Policy and Management Team, term to end 12/31/2016. Summary of Information: The purpose of the Community Policy and Management Team (Code of Virginia § 2.2-5204 and § 2.2-5205) is to implement the requirements of the Children's Services Act of Virginia, including the expenditure of funds appropriated by the localities and allocated by the State. Per the Virginia Children's Services Act, also known as the Comprehensive Services Act for At Risk Youth and Families, "the governing body of each single jurisdiction district and the governing bodies of each multi - jurisdictional district must appoint a Community Policy and Management Team. The minimum mandatory membership (Code of Virginia § 2.2-5205) of each team includes local agency heads or their designees from the Community Services Board; Department of Social Services; Juvenile Court Services Unit; and school division." Additional mandatory membership includes a parent representative and private provider representative, if a private organization or an association of providers is located within the locality. Preparer: Karen Reilly -Jones Title: Administrator, Comprehensive Services Act Attachments: 1:1 Yes 0 Norjoi CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Nomination for replacing appointment of County Staff position: Mrs. Danika Briggs, Assistant Director of the Department of Social Services nominated to replace Mrs. Kiva Rogers who was promoted to director. am CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 .1-.__. AGENDA ,av Meeting Date: June 22, 2016 Item Number: 8.8.4. Subiect: Nomination/Reappointment to the Economic Development Authority for the County of Chesterfield County Administrator's Comments: County Administrator: c., . Request that the Board suspend the rules and simultaneously nominate and reappoint Mr. John Hughes, and Mr. Harril Whitehurst to the Economic Development Authority for the County of Chesterfield. Their appointments will be for a four-year term, which would become effective July 1, 2016, and will expire on June 30, 2020. Summary of Information: Mr. Hughes and Mr. Whitehurst are available to serve the Economic Development Authority, with terms expiring June 30, 2020. The members of the Board of Supervisors concur with their reappointments. Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: H. Garrett Hart III Title: Director, Economic Development Attachments: El Yes No # COUNTYCHESTERFIELD BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 8.B.5. Subiect: Nomination/Reappointment to the Chippenham Place Community Development Authority (CDA) County Administrator: Board Action Requested: Request the Board of Supervisors Chippenham Place CDA board members fo July 1, 2016. Summary of Information: to nominate and reappoint the five r an additional four-year term beginning This paper requests the Board of Supervisors to nominate and reappoint the five standing members of the Chippenham Place CDA board. This group has been together since the project's inception, and collectively possesses an in- depth understanding of the CDA that is crucial to the continued success of the Stonebridge development. Staff recommends the following individuals to serve on the Chippenham Place CDA board: Mr. John Pettengill, Ms. Chris Zitzow, Mr. Quenton Lee, Mr. Jay Lafler, and Mr. Sam Kaufman. They will serve a four-year term, effective July 1, 2016, and ending on June 30, 2020. If the members of the Board of Supervisors desire to nominate and appoint individuals to this committee at this meeting, they will need to unanimously vote to suspend the Rules of Procedure. Nominees are voted on in the order in which they are nominated. Preparer: Allan M. Carmody Attachments: FlYes Title: Director, Budget and Management '01MO 444 Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 8.B.6. Subiect: Nomination/ Reappointment to Chesterfield Colonial -Heights Social Services Board Administrator's Comments: County Administrator: Board Action Reguestelli+! Nominate/reappoint Mr. Andrew Crowder to serve as an at -large representative on the Chesterfield -Colonial Heights Social Services Board. Summary of Information: The purpose of the Social Services Board is to administer and provide oversight for the services rendered by the department. In collaboration with individuals, families and the community, the board's mission is to provide advocacy and excellent services that encourage self-sufficiency; preserve and restore families; and protect the well-being of children, the elderly and the disabled. The members of the Board of Supervisors concur with the reappointment of Mr. Andrew Crowder to the Social Services Board for a four-year term effective July 1, 2016, through June 30, 2020. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: Kiva Rogers Title: Director -Social Services Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 22, 2016 Item Number: 8.B.7. Subiect: Nomination/Appointment/Reappointment to the Community Criminal Justice Board County Administrator's Comments: County Administrator: 0, �- t � Board Action Request #: rw d i -- It is requested that the Chesterfield County Board of Supervisors approve the nominees listed for appointment/reappointment to the Community Criminal Justice Board (CCJB) for a two-year term according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Court Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, planning, implementation and evaluation of community programs and services for the court in diverting offenders and defendants from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (COCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. Preparer: Sarah C. Snead Title: Deputy County Administrator Attachments: El M Yes No # Page 2 of 2 D, The Resolution designated the membership by position, according to the Code of Virginia. The CCJB members serve for two-year staggered terms; thus ten or eleven members are typically appointed each year. Nominees must be approved by both the Chesterfield County Board of Supervisors and the Colonial Heights City Council. It is requested that the following individuals be appointed/ reappointed to serve a two-year term that begins July 1, 2016, and ends June 30, 2018. The Honorable Frederick G. Rockwell, The Honorable Keith N. Hurley The Honorable William W. Davenport Colonel Thierry G. Dupuis Mr. Edward Lee Coble Mr. Stephen Mutnick Mr. Robert Talley The Honorable Todd B. Wilson Colonel Jeffrey W. Faries Mrs. Eileen Brown Ms. Rachel Gillus III (Circuit Court) (General District Court) (Chesterfield County Commonwealth's Attorney (Chesterfield County Police) (Chesterfield County Citizen Representative) (Chesterfield County Citizen Representative) (Chesterfield County Public Schools, Educator Representative) (Sheriff, City of Colonial Heights) (City of Colonial Heights Police) (City of Colonial Heights Representative) (City of Colonial Heights Community Services Board Representative) All nominees have agreed to serve if appointed. Under the existing Rules of Procedure, appointments to Board and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 30002.1 Page 1 of 2 Meeting Date: June 22, 2016 Item Number: 83.8. Subject: Nomination/Appointment/Reappointment of Members to the Richmond Region Transportation Planning Organization's Citizen Transportation Advisory Committee County Administratois County Administrator: Board Action Rec The Board is requested to nominate/appoint/reappoint two members and an alternate to serve on the Richmond Region Transportation Planning Organization's Citizen Transportation Advisory Committee. Summary of Information: The Richmond Region Transportation Planning Organization's (TPO) Citizen Transportation Advisory Committee (CTAC) is composed of individuals representing the region's population. The TPO is the federally designated regional transportation planning organization that serves as the forum for cooperative transportation decision-making in the Richmond area. The function of CTAC is to advise the TPO on plans, studies, issues, and other matters related to the planning of transportation. Typically, CTAC meets bi-monthly on the 3rd Thursday of the month. Attached is a list of the current CTAC membership. (Attachment A) The Chesterfield Board of Supervisors appoints two members and one alternate for a term of two years on CTAC. The current CTAC representatives for Chesterfield are Mr. Herbert Richwine, Captain John K. Jacobs, and Mr. Jonathan H. Jackson (current alternate). Mr. Richwine and Mr. Jackson have asked to be considered for reappointment. Captain Jacobs did not submit an application for reappointment. Mr. Richwine has served since 1988 and Mr. Jackson since 2008. One new applicant, Ms. Billie Robinson has submitted an application asking to be considered as a CTAC representative. Preparer: Jesse W. Smith Attachments: Yes Title: Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Since Captain Jacobs is no longer interested in serving, Mr. Jackson has requested to serve as a representative, leaving the alternate position available for Ms. Robinson. Board members concur with the appointment/reappointment of Mr. Herbert Richwine and Mr. Jonathan Jackson as at -large representatives on CTAC, and Ms. Billie Robinson, as the alternate representative. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Richmond Region Transportation Planning Organization's Citizen Technical Advisory Committee Current membership: Area Localities: Town of Ashland - Upton S. Martin, Robert F. Brown (Alternate) Charles City County - Stephen R. Adkins Chesterfield County - Herbert A. Richwine, Captain John K. Jacobs, Jonathan H. Jackson (Alternate) Goochland County - Robert L. Basham Hanover County - Robert P. Morris (2016 Vice Chairman) Henrico County - James D. Jamison, Amber B. Lancaster New Kent County - Lisa M. Guthrie, John P. Moyer (Alternate) Powhatan County - Thomas A. Fletcher (2016 Chairman) City of Richmond - Julien H. Williams, William Steele, Todd M. Phillips (Alternate), John T. Sydnor (Alternate) At -Large Appointments: Virginia Conservation Network - Frederick S. Fisher (Alternate) League of Women Voters - Virginia P. Cowles, Mary Crutchfield (Alternate) Greater Richmond Chamber of Commerce - John Easter National Association for the Advancement of Colored People - Roy Bryant, Walter L. Johnson (Alternate) Richmond Area Bicycle Association - Lloyd Vye, Champe M. Burnley (Alternate) Richmond Association of Railway Patrons - Michael Testerman Virginia Commonwealth University - Brian J. Ohlinger RAMPO Elderly and Disabled Advisory Committee - Brian Montgomery, Chris M. Lloyd ATTACHMENT A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 8.8.9. Subject: Nomination/Appointment to Ridefinders Board County Administrator: Board Action Regue4ted: The Board is requested to nominate/ appoint Ms. Chessa Faulkner to the Ridefinders Board. Summary of Information: Chesterfield County currently has one member (Steve Simonson) on the Ridefinders Board. Mr. Simonson has been filling the term of a former employee. Staff recommends that Ms. Chessa Faulkner be appointed to that Board, with Ms. Barbara Smith continuing to serve as an alternate. Ms. Faulkner is a Senior Civil Engineer in the county's Transportation Department. Her term should be at the pleasure of the Board. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Recommendation: Staff recommends the Board appoint Ms. Chessa Faulkner to serve on the Ridefinders Board. Preparer: Jesse W. Smith Title: Director of Transportation Attachments: F-1 Yes No #� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 8.C.1.a. Subject: Resolution Recognizing Dr. Parham Jaberi for His Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The attached resolution recognizes Dr. Parham Jaberi for his outstanding service to Chesterfield County in his role as Director of the Health Department. Effective June 2, 2016, Dr. Jaberi left his position after serving over five years as director. Preparer: Sarah C. Snead Attachments: El Yes Title: DeputyCounty Administrator, Human Services No # RECOGNIZING DR. PARHAM JABERI FOR HIS SERVICE TO CHESTERFIELD COUNTY WHEREAS, Dr. Parham Jaberi is the Director of Chesterfield County's Health Department, overseeing the local public health efforts mandated by the Virginia Department of Health to protect and preserve the health of the community and providing oversight to public health programs including environmental health, women's health, children's health, communicable disease investigation and response, the WIC (Women, Infants and Children) program, and school health services as well as the Emergency Preparedness and Response program; and WHEREAS, Dr. Jaberi received a B.A. from Johns Hopkins University, his Master of Public Health from Tulane University, his medical doctorate from the University of Maryland and is Board-certified in Public Health and General Preventive Medicine; and WHEREAS, in 2012, Dr. Jaberi was the recipient of the SAFE (Substance Abuse Free Environment) "Sharyl W. Adams" award in recognition of exemplary contributions to community engagement for prevention of substance abuse; and WHEREAS, Dr. Jaberi served as a member on various boards and commissions including the State Substance Abuse Services Council, the Lucy Corr Village Health Center Commission, the School Health Advisory Board, and the Substance Abuse Free Environment (SAFE); and WHEREAS, during Dr. Jaberi's tenure, the Chesterfield Health Department established itself as a consistent leader in the state in the provision of public health priorities including accounts receivable for clinical services, childhood immunizations, and environmental health services; in addition he oversaw the successful expansion of the WIC program through the establishment of a satellite clinic and guided the Department through an internal organizational restructure based on statistical analysis and customer surveys that resulted in efficiencies and improved service delivery; and WHEREAS, Dr. Jaberi maximized partnerships within the community by providing leadership and involvement in the Substance Abuse Free Environment (SAFE) Board and provided support to the Chesterfield Coalition for Active Children (COACH) through the Health Department's implementation of Girls on the Run, a positive youth development program; the School Health Advisory Board and other community organizations; in addition, Dr. Jaberi coordinated and hosted several large-scale successful community outreach events including the Central Virginia Community Health Fair and the Enon community door-to-door campaign; and, WHEREAS, Dr. Jaberi provided leadership, expertise and coordination of services to support Chesterfield County's response to several emergencies including hurricanes Irene and Sandy by collaborating with the Department of Social Services to provide medical services for local shelters to aid the residents of the County; and, UG27 WHEREAS, having devoted over five years of public service to the citizens of Chesterfield County, Dr. Jaberi has exemplified outstanding leadership, vision and dedication. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the exemplary achievements of Dr. Jaberi, thanks him for innumerable contributions to the citizens of Chesterfield County and extends to him heartfelt appreciation and best wishes in his future endeavors. �a602 x' hRGtNli`s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 22, 2016 Item Number: &C.1.b.1. Subject: Resolution Recognizing Corporal David E. Ford, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: NIV — f -- U I — Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal David E. Ford will retire from the Police Department on July 1, 2016, after providing nearly 28 years of service to the residents of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: 0 Yes F-1No #Q CP3°0a 9 RECOGNIZING CORPORAL DAVID E. FORD UPON HIS RETIREMENT WHEREAS, Corporal David E. Ford will retire from the Chesterfield County Police Department on July 1, 2016, after providing nearly 28 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Corporal Ford has faithfully served the county in the capacity of patrol officer, senior police officer, master police officer, career police officer and corporal; and WHEREAS, during his tenure, Corporal Ford also served as field training officer, breathalyzer operator and evidence technician; and WHEREAS, Corporal Ford was selected as the 2008 Police Officer of the Year; and WHEREAS, Corporal Ford has served as the off duty employment coordinator, successfully managing the law enforcement needs of many businesses within the county by overseeing police manpower resources; and WHEREAS, Corporal Ford was the recipient of a Life Saving Award for his heroic and highly professional response to a suicide call which resulted in the prevention of the combative subject from accomplishing his goal of harming himself; and WHEREAS, Corporal Ford was awarded the Meritorious Service Award for his participation on the Police Department's Centennial Committee, which was tasked with developing a plan to research, document and celebrate the Chesterfield Police Department's 100 -year anniversary, and the committee's work left a lasting mark on both the future and past of the department; and WHEREAS, Corporal Ford was the recipient of a Chief's Commendation for the capture of a breaking and entering suspect after a foot pursuit, where his working knowledge of the area led to the apprehension of the fleeing suspect and through interrogation, subsequently led to the clearance of six additional burglaries in the vicinity; and WHEREAS, Corporal Ford is recognized for his communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County; and WHEREAS, Corporal Ford has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Ford has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Ford's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal David E. Ford, and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 30a� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ;.�AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.1.b.2. Subiect: Resolution Recognizing Mr. Forrest J. Mitchell IV, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: rVI (j Board Action Regueste Staff requests the Board adopt the attached resolution. Summary of Information: Mr. Forrest J. Mitchell IV will retire from the Utilities Department on July 1, 2016, after 40 years of service. Preparer: Michael A. Nannery, P. E. Attachments: Yes No Title: Assistant Director of Utiliti RECOGNIZING MR. FORREST J. MITCHELL IV UPON HIS RETIREMENT WHEREAS, Mr. Forrest J. Mitchell IV will retire from Chesterfield County Utilities Department on July 1, 2016; and WHEREAS, in 1976, Mr. Mitchell began his public service with Chesterfield County working as a Draftsman I; and WHEREAS, Mr. Mitchell received several promotions while working for the department that included serving as a Draftsman II, a Draftsman III, a Drafting/Design Technician, and as an Engineering Assistant from 1988 until his retirement; and WHEREAS, Mr. Mitchell completed coursework to earn an Associate Degree in Applied Science with a major in Civil Engineering from J. Sargeant Reynolds Community College in 1989; and WHEREAS, in 1992, Mr. Mitchell was acknowledged for his exemplary efforts and contributions towards the successful administration of the department's Pretreatment Program; and WHEREAS, in 1997, Mr. Mitchell received an honorable mention for his entry "Quality Today for a Quality Tomorrow" in the Quality Month Theme Contest; and WHEREAS, Mr. Mitchell focused on and provided world-class customer service, consistently meeting or exceeding expectations by assuring that all customers' needs and expectations were met in an expeditious, courteous and effective manner; and WHEREAS, throughout his career with Chesterfield County, Mr. Mitchell displayed unparalleled dependability, aptitude, good character and values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Forrest J. Mitchell IV, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for 40 years of exceptional service to the county. �'v iv'323'2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.1.b.3. Subject: Resolution Recognizing Ms Her Retirement County Administrator: Board Action Requested: Joyce E. VanEtten, Utilities Department, Upon Staff requests the Board adopt the attached resolution. Summary of Information: Ms. Joyce E. VanEtten will retire from the Utilities Department on July 1, 2016, after 26 years of service. Preparer: Michael A. Nannery, P. E. Attachments: Yes No F Title: Assistant Director of Utilities 9 X03033 RECOGNIZING MS. JOYCE E. VANETTEN UPON HER RETIREMENT WHEREAS, Ms. Joyce E. VanEtten will retire from Chesterfield County Utilities Department on July 1, 2016; and WHEREAS, in 1990, Ms. VanEtten began her public service with Chesterfield County working as a senior clerk typist/receptionist; and WHEREAS, Ms. VanEtten increased her responsibilities while working for the Utilities Department serving as a senior office assistant and as a secretary from 2007 until her retirement; and WHEREAS, Ms. VanEtten served as her section's representative on the Utilities Employee Association Committee where she served as secretary and sent hundreds of cards to employees for well wishes and congratulations; and WHEREAS, in 2002, Ms. VanEtten was selected to attend the Employee Leadership Institute where front-line employees are given the opportunity to develop leadership skills and learn how to integrate those skills into their job duties; and WHEREAS, since 2011, Ms. VanEtten has participated in the Chesterfield County's First Choice Toastmasters and has served on the executive committee as the sergeant at arms; and WHEREAS, Ms. VanEtten has always worked diligently to ensure customers needs are met in a timely and professional manner; and WHEREAS, Ms. VanEtten has displayed a cooperative and willing attitude whenever her assistance was requested, even if the tasks required learning new skills and procedures she was not familiar with; and WHEREAS, throughout her career with Chesterfield County, Ms. VanEtten displayed unparalleled dependability, aptitude, good character and values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Joyce E. VanEtten and extends on behalf of its members and the citizens of Chesterfield County, appreciation for 26 years of exceptional service to the county. a C 0' 0 Z? 4 t hKccv�3 " CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 8.C.1.b.4. Subiect: Resolution Recognizing Firefighter Gerald L. Smith, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Rj V -%,j I Board Action Requested: Adoption of attached resolution. Summary of Information: Firefighter Gerald L. Smith retired from the Fire and Emergency Medical Services Department on August 1, 2015, after providing 28 years of dedicated service to the residents of Chesterfield County. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: Yes No # '" 0 �5 RECOGNIZING FIREFIGHTER GERALD L. SMITH UPON HIS RETIREMENT WHEREAS, Firefighter Gerald L. Smith retired from the Fire and EMS Department, Chesterfield County, on August 1, 2015; and WHEREAS, Firefighter Smith attended Recruit School #17 in 1987 and faithfully served the county for over 28 years in various assignments as a firefighter at the Manchester, Clover Hill and Dutch Gap Fire and EMS Stations; and WHEREAS, Firefighter Smith was awarded an EMS Unit Citation for successful operations at a Mass Casualty Incident stemming from a motor vehicle accident with 20 patients in November 1988; and WHEREAS, Firefighter Smith was appointed as a member of the SCUBA Rescue Team in July 1990 and served on the team in various positions for 25 years at the Dutch Gap Fire and EMS Station; and WHEREAS, Firefighter Smith was appointed as the SCUBA Rescue Team's Training Officer in September 1995; and WHEREAS, Firefighter Smith was awarded an EMS Unit Citation for successful extrication operations in October 1993 at a motor vehicle accident involving five victims trapped; and WHEREAS, Firefighter Smith was appointed as one of the founding members of the Chesterfield County Technical Rescue Team, which later was transformed into the Commonwealth of Virginia Division 1 Technical Rescue Team in January 1994; and WHEREAS, Firefighter Smith was awarded a Unit Citation Award as a member of SCUBA Rescue for his role in the successful rescue of three victims from the Appomattox River in April 1998; and WHEREAS, Firefighter Smith was awarded the Medal of Valor for the successful rescue of a kayaker in Swift Creek as a member of SCUBA Rescue in January 2004; and WHEREAS, Firefighter Smith was awarded the Medal of Valor, two Life Saves and two Unit Citations for several successful rescues in extremely dangerous conditions while operating in Tropical Storm Gaston in August 2004; and WHEREAS, Firefighter Smith was appointed as the C -Shift Dive Team Leader in May 2007 and served in this position with distinction until his retirement; and WHEREAS, Firefighter Smith was awarded a Unit Citation for successful operations at a structural fire as a crew member of Truck 14 in September 2007; and WHEREAS, Firefighter Smith was awarded a Unit Citation for the successful rescue of a victim as a member of SCUBA Rescue from the Appomattox River in January 2015; and WHEREAS, Firefighter Smith was recognized by Fire Chief Edward L. Senter Jr. and Brigadier General Timothy P. Williams with distinction for his diligence, dedication and leadership for not only being a founding member but the lead civilian developer of the Virginia Helicopter Aquatic Rescue Team in conjunction with the 2nd Battalion, 151st Aviation Regiment of the Virginia Army National Guard on July 29, 2015. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Gerald L. Smith, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. G0007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 8.C.2. Subiect: Acceptance of Additional Funds from the Virginia Department of Behavioral Health and Developmental Services (DBHDS) for the Seriously Mentally Ill County Administrator: Board Action Requested: Appropriate $100,000 in state funding and create one full-time position to support Mental Health's integrated care project. Summary of Information: In FY2016, the Chesterfield Community Services Board (CCSB) entered into a partnership with Anthem Healthkeepers for a pilot project to improve the overall health of individuals with serious mental illness (SMI) who were members of the Health Plan and served by the CCSB. The project demonstrated improved health outcomes of individuals served by addressing both their behavioral and physical health conditions. The project was designed to serve approximately 30 individuals and Anthem provided a Registered Nurse to assist the CCSB case managers in monitoring existing health conditions, providing interventions when necessary to improve health, and link to preventative care for all members. The DBHDS has requested the CCSB expand the project to other individuals who have a serious mental illness and create a model that can be replicated across Virginia with funds provided by DBHDS. Preparer: Debbie Burcham Title: Executive Director of Chesterfield CSB/MHSS Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: Yes No `#'` CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Whereas the original pilot population came from individuals served who had Anthem Healthkeepers Plus (Anthem's Medicaid product), the proposed project will allow for services to be expanded to include an additional 185 individuals served by the CCSB's Psychiatric Rehab Services case management team regardless of whether or not they have insurance. A full-time registered nurse will be added to the team to work with individuals diagnosed with a combination of the following behavioral and physical health diagnoses: schizophrenia and other psychotic disorders, major depressive disorders, or Bipolar disorder and with hypertension, asthma, diabetes, cancer, hypercholesterolemia, heart disease, arthritis, COPD, and/or obesity. As a member of an interdisciplinary team, the registered nurse will play a key role in the planning, implementation, and monitoring of individuals' health and treatment. He/she will administer and record vital measurements such as blood pressure, glucometer readings, Basal Mass Index (BMI), waist measurement, and oxygen saturation. As a continuation from the pilot's first year, blood work data related to the behavioral health NEDIS measurements will be tracked throughout the year and compared to the pre -pilot numbers as well as those of year one. For those individuals new to the project, their blood work will be benchmarked for future tracking. The registered nurse will work with individuals to encourage them to monitor their symptoms and to effectively use and record results of self-management tools (e.g. blood pressure monitor, glucometers, etc.). The nurse will also facilitate disease specific trainings for the clients as well as staff. In addition to disease management, the nurse will assist with the continued implementation of standard preventative care. As a member of the case management team, the nurse will work jointly and closely with case management staff and individuals served to promote an integrated approach to care and increase the knowledge and skills of staff and those served. DBHDS will award the CCSB $100,000 for the project for one year which will cover the following: • Salary and benefits for the Registered Nurse (BSN) $75,000 • Medical Consultation and training for staff $8,000 • Financial assistance with healthcare costs not covered by insurance or the uninsured $5,000 • Transportation Vouchers $5,000 • Program Equipment $3,200 • Medical equipment $3,800 This paper recommends appropriating the $100,000 in state funding and creating one full-time position. Subsequent year's funding will be absorbed within the CSB budget if the State funding does not materialize beyond FY2017. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.3. Subject: Page 1 of 2 Acceptance of Grant and Appropriation of Funds from the Virginia Department of Environmental Quality and Award of Construction Contract for the Proctors Creek Outfall Improvements County Administrator's Comments: County Administrator: The Board of Supervisors is requested to 1) accept a grant and appropriate funding up to $237,500, as anticipated grant funding reimbursements, from the Virginia Department of Environmental Quality and authorize the County Administrator to execute any construction contract to Capitol Dock in the amount of $246,246 execute the necessary documents. Summary of Information: necessary documents; and 2) award the Carbonic Gas Corporation T/A Harbor Dredge & and authorize the Director of Purchasing to The Proctors Creek Project was identified in the Capital Improvement Program for FY2015 as a means for county compliance towards the Chesapeake Bay Total Maximum Daily Load (TMDL). The proposed project includes the design and construction of stormwater outfall retrofits for the two outfalls located at the County's Proctors Creek Wastewater Treatment Plant (WWTP). The pollutant reduction as a result of the proposed retrofits will be credited towards the county's stormwater regulatory responsibilities under Chesapeake Bay TMDL. Preparer: Scott B. Smedley, RE, Title: Director of Environmental Engineering Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: Yes No # BOARD OF ' ' •' '. 2 of - D. Summary of Information: (Continued) Funding for this project was approved with adoption of the FY2015 Capital Improvement Program. The grant funding was not anticipated at the time the CIP was adopted. With the grant award, the County can be reimbursed for 50 percent of the costs of the project up to a maximum reimbursement of $237,500. Given the favorable construction pricing, the County may not realize, or need, the total amount of the grant. District: Bermuda .0 304 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 22, 2016 Item Number: 8.C.4. Subiect: Set Public Hearing to Consider Amending Section 8-42(c) of the .County Code Relating to Stormwater Utility Fee Billing, Payment and Penalties County Administrator: Board Action Requested! The Board is requested to set a public hearing for July 27, 2016, to consider amending § 8-42(c) of the County Code relating to stormwater utility fee billing, payment, and penalties. Summary of Information: The treasurer's office and the environmental engineering department have been working together to ensure the new stormwater utility fee is seamlessly integrated into the county's new tax billing system. These departments have concluded that it is more efficient to impose and collect the interest on unpaid stormwater utility accounts in the same manner as interest is imposed and collected on unpaid real estate tax bills. The ordinance amendment adds the words "of the month" to section 8-42(c) so that the new sentence reads: "Interest at the rate of ten (10) percent on the balance of the account shall be imposed and collected on all such delinquent fees from the first day of the month following the due date listed on the bill." By adding "of the month", the intent is that interest for both stormwater utility accounts and real estate taxes will be assessed beginning the first day of the month following the bill's due date. This amendment provides county residents with the same grace period they currently receive for real estate taxes. It also creates efficiency within the new tax billing system. Preparer: Scott Smedley Title: Director, Environmental Engineering Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff requests that the Board set a public hearing on this ordinance amendment for July 27, 2016. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTION 8-42(C) OF ARTICLE IV TO CHAPTER 8 BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chapter 8 of Code of the Counb� of Chesterfield, 1997, as amended, is amended by the addition of "of the month" to section 8-42(c) ofArticle IV, as added, to read as follows: STORMWATER MANAGEMENT AND WATER QUALITY ••• Article I. Stormwater Management ••• Article IV. Stormwater Utilitv Sec. 8-39. — Definitions. In addition to the definitions set forth in section 8-2, when used in this article, the following terms shall have the following meanings: Base Rate means the utility fee charged on an equivalent residential unit, which shall be $25, effective July 1, 2016. Developed nonresidential property means developed property which does not serve a primary purpose of providing permanent dwelling units. Such property shall include, but not be limited to, commercial properties, industrial properties, parking lots, churches, recreational and cultural facilities, hotels, offices, hospitals, schools, and universities. Developed property means real property which has been altered from its "natural" state by the addition of any improvements such as buildings, structures, and other impervious surfaces totaling greater than two hundred fifty (250) square feet of impervious area. Improvements include, without limitation, buildings patios, driveways, walkways, parking areas, and compacted gravel areas. For new construction, property shall be considered developed pursuant to this article upon issuance of an occupancy permit. Developed residential property means developed property which serves the primary purpose of providing a permanent dwelling unit or units, and which may or may not have accessary uses related to the purpose of providing permanent dwelling facilities. Property zoned to the A-1, agricultural zoning classification on which a dwelling unit is located shall be considered developed residential property for the purposes of this article. 3128:95978.2 Director means the director of environmental engineering or any person designated by the director to act on the director's behalf. Dwelling unit shall mean any building or portion thereof which provides complete independent permanent facilities for living, sleeping, eating and sanitation and is designed for or used exclusively as living quarters by one (1) family, but not including a tent, cabin, travel trailer or room in a hotel or motel. A manufactured home or temporary family health care unit shall not be considered a dwelling or dwelling unit. Equivalent residential unit or ERUmeans the equivalent impervious area of a typical single- family residential developed property based on the statistical average horizontal impervious area of a single-family detached dwelling unit in the county. An ERU equals two thousand eight hundred (2,800) square feet of impervious surface area. Impervious area means a surface which is compacted or covered with material that impedes or prevents natural infiltration of water into soil, including, without limitation, most conventionally surfaced streets, roofs, sidewalks, parking lots, and other similar structures. Revenues means all fees, assessments, or other income received by the utility including but not limited to amounts received from investment or deposit of moneys in any fund or account and any amounts contributed by the county, grants, fees -in -lieu of or proffer funds provided by developers or individual residents. Stormwater management system or system means the stormwater management infrastructure and equipment of the county and all improvements thereto for stormwater control in the county. Infrastructure and equipment shall include structural and natural stormwater control system of all types, including without limitation, retention basins, sewers, conduits, pipelines, pumping and ventilation stations, and other plants, structures, and real and personal property used for support of the system. The system does not include privately owned farm ditches and other private drainage systems. Stormwater management utility or utility means the special revenue fund created by this chapter to operate, maintain, and improve the county's stormwater management system. Treasurer shall mean the Chesterfield County treasurer or any person designated by the treasurer to act on the treasurer's behalf. Undeveloped property means any property that has less than or equal to two hundred fifty (250) square feet of impervious area. Utility fee or fee means the service charges determined in accordance with section 8-41 of this article and applied to property owners, including condominium unit owners, of developed property used to fund the stormwater management utility. Sec. 8-40. - Establishment of stormwater management utility. 3128:95978.2 2 Giaa0: (a) Pursuant to the provisions of the Code of Virginia, § 15.2-2114, a stormwater utility fee is hereby imposed on all developed properties in the county. All revenue collected pursuant to this article shall be deposited into a stormwater utility. The fee shall be paid by the owner of developed property in the county. (b) The stormwater utility shall be dedicated special revenue used only to pay for or recover costs for the following stormwater services: (1) The acquisition, as permitted by the Code of Virginia, §15.2-1800, of real and personal property, and interests therein, necessary to construct, operate, and maintain stormwater control facilities; (2) The cost of administration of such programs; (3) Planning, design, engineering, construction, and debt retirement for new facilities and enlargement or improvement of existing facilities, including the enlargement or improvement of dams, levees, floodwalls, and pump stations, whether publicly or privately owned that serve to control stormwater; (4) Facility operation and maintenance, including maintenance of dams, levees, floodwalls, and pump stations, whether publicly or privately owned, that serve to control stormwater; (5) Monitoring of stormwater control devices and ambient water quality monitoring; and (6) Other activities consistent with the state or federal regulations or permits governing stormwater management, including, but not limited to, public education, watershed planning, inspection and enforcement activities, and pollution prevention planning and implementation. (c) The impervious surface of a property shall be determined by the director by using one (1) or more of the following: aerial photography; as -built drawings; final approved site plans; building permits; field surveys; or other appropriate engineering and mapping analysis tools. Sec. 8-41. - Imposition of stormwater utility fee and fee calculations. (a) For purposes of determining the utility fee, all properties in the county are classified into one of the following classes: (1) Developed residential property (2) Condominiums and townhouses (3) Developed nonresidential property (4) Undeveloped property (b) Developed residential property will be charged the base rate per dwelling unit. Condominiums and townhouses will be charged a flat rate of 30 percent of the base rate per dwelling unit. Developed nonresidential property will be charged in accordance with section 8-41(c) of this article. (c) The annual stormwater utility fee for all developed nonresidential property in the county shall be calculated in the following manner: 3128:95978.2 3 (1) Determine the impervious area of each property of real property in square feet; (2) Divide the property's impervious area by the equivalent residential unit. (3) Round the resulting calculation to the nearest whole number to determine the number of equivalent residential units. (4) Multiply the number of equivalent residential units determined in subsection (3) above by the base rate to obtain the annual stormwater utility fee for the property. (d) When new property or impervious areas are brought into the utility system, such as from new construction, fees will accrue or increase commencing from the date of issuance of a certificate of occupancy. The director will forward the data concerning the fee to the treasurer so that the charge will be issued with the next real estate tax bill. (e) In the event of additions to developed nonresidential property which change the amount of impervious surface area, the director will modify the fees upon issuance of a certificate of occupancy. The director will forward this data to the treasurer so that the next real estate tax bill will reflect the modification of the fee. (f) In the event of alterations to developed nonresidential property which change the amount of impervious surface area (e.g. increased parking area) the director will modify the fees upon closure of the land disturbance permit. The director will forward this data to the treasurer so that the next real estate tax bill will reflect the modification of the fee. See. 8-42. - Billing, payment, and penalties. (a) The stormwater utility fee shall be billed to the record owner of each property subject to the fee in the same manner as prescribed by the county for the real estate tax. Such bills shall be included on and payable with the property's real estate tax bill. For properties that do not receive a real estate tax bili, a separate bili for stormwater services shall be issued. Any fee not paid in full by the applicable due date of the real estate tax bill, unless a petition for adjustment has been made in accordance with section 8-43 of this article, in which case the due date is thirty (30) calendar days after the date of a final determination of a petition for adjustment, shall be considered delinquent. (b) Payments received shall be applied first to the stormwater utility fee and then to the real estate tax and other fees. (c) Delinquent stormwater utility fees, in accordance with the Code of Virginia, §15.2-105, shall be subject to a penalty of an amount equal to ten (10) percent of the amount then due, which penalty shall be added to the amount due from such person. Interest at the rate of ten (10) percent on the balance of the account shall be imposed and collected on all such delinquent fees from the first day of the month following the due date listed on the bill. No penalty shall be imposed for failure to pay if such failure was not in any way the fault of the debtor. (d) A delinquent stormwater utility fee, along with cumulative penalties and interest, shall constitute a lien on the property ranking on parity with liens for unpaid taxes and shall be collected in the same manner as provided for the collection of unpaid taxes. 3128:95978.2 4 C'4y `� Sec. 8-43. - Petitions for adjustments. (a) Any owner of a property subject to the stormwater utility fee may request an adjustment to the fee by submitting a request in writing to the director within thirty (30) calendar days after the date the bili is mailed or otherwise issued to the owner. Grounds for adjustment of the fee are limited to the following: 1) An error was made regarding the square footage of the impervious area attributed a property; 2) The property is exempt under the provisions of section 8-44(c) of this article; 3) There is a mathematical error in calculating the stormwater utility fee; 4) The identification of the property owner billed is in error; or 5) An approved credit was incorrectly applied. (b) The property owner shall complete a stormwater utility fee adjustment application form in a format approved by the director. (c) If the application alleges an error in the amount of the impervious area, the property owner shall also provide a plot, plan, or map showing all impervious areas within the property's boundaries, including buildings, patios, driveways, walkways, parking areas, compacted gravel areas, and any other separate impervious structures. The applicant shall label dimensions of impervious areas and identify the areas believed to be incorrect. (d) The director shall make a determination within thirty (30) calendar days of receipt of a complete submittal for the request for adjustment. In the event that the director finds that the appeal is deficient or incomplete, the director shall offer the property owner thirty (30) days to supply the missing information. The thirty (30) day timeframe for a decision will begin at such time as the requested information is provided. If the information requested is not provided to the director within thirty (30) days of the original request, the petition will be deemed withdrawn. Sec. 8-44. - Stormwater utility fee credits, exemptions. (a) The director shall administer a system of credits in accordance with the Code of Virginia, § 15.2-2114(D). (b) The director will develop written policies to implement the credit system, which shall include a requirement for property owners to provide long-term maintenance in accordance with section 8-10 of article I of this chapter, "Long-term maintenance of permanent stormwater facilities." (c) The following properties shall be exempt from the stormwater utility fee: (1) A federal, state, or local government, or public entity, that holds a permit to discharge stormwater from a municipal separate storm sewer system (MS4). (2) Undeveloped properties. (2) That this ordinance shall become effective on July 1, 2016 3128:95978.2 5 C8ESTERFIELD COUNTY BOARD • F SUPERVISORS ••• Page 1 of 1 Meeting Date: June 22, 2016 Item Plumber: 8.C.5.a. Subject: Transfer $870 from the Dale District Improvement Fund to the Chesterfield Juvenile Detention Home to Purchase a Portable Sink for Use in the Detention Home's School Program County Administrator's CQrnments: County Administrator: 0M IF] Transfer $870 from the Dale District Improvement Fund to the Chesterfield Juvenile Detention Home to purchase a portable sink for use in the detention home's school program. Summary of Information: Supervisor Holland has requested the Board transfer $870 from the Dale District Improvement Fund to the Chesterfield Juvenile Detention Home to purchase a foot pump portable sink for use in the classroom. The sink will be used to expand the types of science experiments that the residents can participate in and also expand opportunities for art projects in the classroom. The County can give money to the Juvenile Detention Home to purchase capital equipment to be used for educational programs. The portable sink will be owned by the Juvenile Detention Home and will become a part of the Detention Home's inventory of property. The Juvenile Detention Home must purchase the portable sink in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan M. Carmody Title: Director, Budget & Management 0425:96566 Attachments: Yes ❑ No CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2. If an organization is the applicant, what Is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are see 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? Chesterfield Juvenile Detention Home CJDH is a County department charged with providing secure custody to juveniles before the courts in Chesterfield County and the City of Colonial Heights. Our purpose is "to provide a safe, secure, and supportive environment to court -involved youth with the goal of promoting individual growth h education and empowerment. This amount would allow us to purchase afoot pump portable sink for use in the classroom. Specifically, the portable sink will be used to expand the types of science experiments that the residents can participate in and also expand opportunities for art projects in the classroom. Our school program works very hard to re-engage kids in their educations, and being able to expand our opportunities to provide "hands on" learning activities is a big part of those efforts to reconnect kids to school and learning. The product is simple to use and does not require electricity. Users operate the running water with their foot, maximizing water conservation and leaving their hands free and it also doubles as a portable cold -water drinking fountain. The cost of the sink is $675, and the cost of shipping is $195 for a total of $870. Yes G.3 0 a �1 0 ��, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.5.b. Subiect: Transfer $3,500 in Bermuda District Improvement Funds to the Department of Parks and Recreation to Defray Costs Related to the Richmond Symphony Concert at ChesterFest County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $3,500 in Bermuda District Improvement Funds to the Department of Parks and Recreation to defray event costs related to the Richmond Symphony Concert at ChesterFest. Summary of Information: Vice Chairman Jaeckle has requested that the Board transfer $3,500 in Bermuda District Improvement Funds to the Department of Parks and Recreation to defray the costs associated with the Richmond Symphony Concert at ChesterFest, a Parks and Recreation Department co-sponsored event that is free and open to the public. The DIF funds will be used to offset the costs related to this first time event which may include renting school buses to shuttle patrons to the event, providing security for the concert, and purchasing supplies required to conduct this event. This request originally came from the Chester Community Association. The county is legally prohibited from donating money to this organization. The Board is authorized to give money to county departments to defray the costs associated with a county -sponsored civic event with a co-sponsorship agreement that is open to the general public and serves a community -wide audience. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Allan Carmody Title: Director Budget and Management Attachments: Yes No CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Chester Community Association (CHESTERFEST) organization) making this funding request? 2. If an organization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/or bylaws to application.) 3. What is the amount of funding you are 4. Describe in detail the funding request and how the money, if approved, will be spent. S. Is any Chesterfield CountyDepartment involved in the project, event or program for which you are seeking funds? Provide name of other department Non-profit community organization EIN:30-0072250 $3500.00 The funds will be used to pay for transportation (20 buses), security, supplies and other expenses related to the Richmond Svmphonv concert at ChesterFest Yes Parks and Recreation 6. If this request for funding will not fully fund your activity or program, what other individual Chester Community Association or organization will provide the remainder of thefundina? 7. If the applicant is an organization, answer the following Is the organization a corporation Yes - corporation Is the organization non-profit? Yes - non-profit &000sa For Internal Use Date Receive District: G%OiCaS4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: .lune 22, 2016 Item Number: 8.C.6. Subiect: Award and Approval of Contract for the Replacement, Maintenance, and System Upgrading of the Public Safety Radio Communications System inistrator's Comments: County Administrator: Board Action Reguested9 The Board of Supervisors is requested to award and authorize the Director of Purchasing to execute a contract, in a form approved by the County Attorney, with Motorola Solutions, Inc. for the replacement, maintenance, and system upgrading of the County's Public Safety Radio Communications System. Summary of Information: Chesterfield County, Henrico County, Hanover County, the City of Richmond, the City of Colonial Heights and the Capital Region Airport Commission issued a joint solicitation for the replacement of our existing Public Safety Radio Communications System on February 20, 2015. On July 24, 2015, Motorola Solutions, Inc. submitted a comprehensive proposal for a new Public Safety Radio Communications System for the six jurisdictions. After review of the proposal and extensive negotiations, regional representatives negotiated individual purchase and maintenance/system upgrading agreements with Motorola for a new system in each jurisdiction that interoperates as part of the overall regional radio communications system. The contract for Chesterfield County, in the amount of $32,852,332, provides for the design, construction, Preparer: Rich Troshak Title: Director, Emergency Communications Preparer: Allan Carmody Attachments: FlYes No Title: Director, Budget and Management CAESTERFIELD COUNTY BOARD • SUPERVISORS Pageof A 1. 8 installation and testing of the new system. The current project budget, inclusive of FY2017 appropriations, is sufficient to cover the cost of the contract. The contract also includes 20 years of maintenance services and system upgrades beginning after system acceptance and the system warranty period, projected to be FY2022. The maintenance and bi-annual system upgrades contract will total no more than $20,590,644 over the 20 -year lifecycle. Appropriations for the maintenance and system upgrades, based on actual costs, will be established in the respective fiscal year budgets. 1305:96659.1 (1)S I 491-A N 91,101 "1 UVA E4 1 ;R Ol A I A Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 8.C.7. Submec : Authorization to Award Requirements Contracts for Engineering Services to Two Engineering Firms County Administrator's Comments: County Administrator: A Board Action Requested: Authorize the Director of Purchasing to execute engineering services for county and schools Robertson, Inc. and Schnabel Engineering, LLC. Summary of Information: requirements contracts for projects to Froehling & Following a request for proposals and interviews with four of seven firms that submitted proposals, Froehling & Robertson, Inc. and Schnabel Engineering, LLC were chosen to provide engineering services for county and schools facilities. These consulting services include, but are not limited to soils field and laboratory testing, structural steel and fireproofing inspections, environmental studies and testing, welding inspections, and concrete site and field testing services. The contracts are for two years, with three one-year renewals. The actual value of these contracts will depend on current and future needs for construction and renovation services requiring professional engineering services of these types. Preparer: Robert Q. Key Title: Director of General Services Attachments: Yes No F-1 # GoOGS7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA GIL;/A Meeting Date: June 22, 2016 Item Number: 8.C.8. Subject: Initiate an Application for Conditional Use to Permit a Farm (Keeping of Horses) Located at 9800 Quailoaks Avenue County Administrator's Comments: County Administrator:Wvi A 69101"�J ( Board Action Requeste : Initiate an application for a Conditional Use to permit a farm (keeping of horses) at 9800 Quailoaks Avenue (Tax IDs 793-667-3472, 3958, 4349, 4739, 5030, 5487, 6269 and 7050), in a Residential (R-7) District; appoint Kirkland Turner, Director of Planning, as the Board's agent; and waive disclosure requirements. Summary of Information: Ms. Jaeckle is requesting that the Board initiate an application for a conditional use to permit a farm use (keeping of horses) in a Residential (R- 7) District. The ordinance does not permit by right the keeping of horses on property zoned for residential uses. The property owner resides on the premises and has indicated to staff that three (3) horses are kept on the subject properties, which total 6.2 acres. A stable and fenced outdoor area for the horses is maintained on the properties by the owner. The initiation of a rezoning amendment must identify the public purpose for the amendment. Here, good zoning practice requires that the Board of Supervisors consider the proposed land uses in the context of the current zoning in order to determine adverse impacts, if any, to the subject properties, to properties in the area, or to the County in general, and to determine what conditions might alleviate any adverse impacts and enhance land use compatibility. Preparer: Kirkland A. Turner Title: Director of Planni Attachments: Yes1:10"GL'�'No r". 16 l�l, Lo- I oltl� I - r ................. doo 0) LLI 't 0 U_ 0 (Y) Z (Y) LCO) CL 0 Lli C6 > LO Co < 'IT C:) LO Lc) 0 -to CO (? U.) 0 & G) a (Y) LO N , \ 0C6 0 (Y) Zo OD 0) (N cu (3) LO z (D M C) < ��gFIFLL�oG. XU hA�1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 8.C.9. Subject: Initiate an Application for Conditional Use to Permit a Private School Incidental to a Church Located at 4836 Cascade Street County Administrator: Initiate an application for a Conditional Use to permit a private school incidental to St. Barnabas Episcopal Church located at 4836 Cascade Street Tax ID 777-688-5927), in an Agricultural (A) District; appoint Kirkland Turner, Director of Planning, as the Board's agent; and waive disclosure requirements. Summary of Information: Mr. Holland is requesting that the Board initiate an application for a conditional use to permit a private school incidental to a church in an Agricultural (A) District. The ordinance does not permit by right a private school on property zoned for agricultural use. St. Barnabas Episcopal Church is the principal use on the property and the private school would operate incidental to the church in existing classrooms. The initiation of a rezoning amendment must identify the public purpose for the amendment. Here, good zoning practice requires that the Board of Supervisors consider the proposed land use in the context of the current zoning in order to determine adverse impacts, if any, to the subject properties, to properties in the area, or to the County in general, and to determine what conditions might alleviate any adverse impacts and enhance land use compatibility. Preparer: Kirkland A. Turner Attachments: Yes Title: Director of Planning ❑ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 8.C.10. Subject: State Roads Acceptance County Administrator's Comments: County Administrator: Alb- r (44 IS Board Action Requested: Adoption of a resolution for the referenced state roads acceptance. Summary of Information: Midlothian District: Kings Grove Section 5 Preparer: Scott B. Smedley Attachments: Yes F-1 No Title: Director, Environmental Engineering # 01; �00 2 TO: Board o,f Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Kings Grove Section 5 DISTRICT Dale ROADS FOR CONSIDERATON: RegalCrest Drive Regal Crest Court Legal Crest Terrace Vicinity Map: Kings Grove Section 5 Freda VMbTVVd Cvuntj,G�S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 8.0.11. Subiect: Approval of the Purchase of Parcels of Land for the Beulah Elementary School Replacement Project Countv Administrator's Comments: County Administrator; Approve the purchase of three parcels less, for a total of $970,600 from Atkinson, Jr. and Martha M. Atkinson Inc., a Virginia corporation, for the Project, and authorize the County contracts and deeds. Summary of Information: of land, totaling 31.051 acres, more or two owners: one parcel from Ben A. and two parcels from Bernard Huff, Beulah Elementary School Replacement Administrator to execute the sales Staff requests that the Board of Supervisors approve the purchase of land containing 3.2 acres, more or less, PIN: 776675803000000, 5377 Beulah Road, for $70,600, plus closing costs which are estimated to be $5,000, from Ben A. Atkinson, Jr. and Martha M. Atkinson, and the purchase of 27.851 acres of land, more or less, PIN: 776 674 2779 00000, 5541 Beulah Road and a portion of PIN: 775 674 2127 00000, 5710 Kingsland Road for $900,000.00 plus closing costs which are estimated to be $15,000.00, from Bernard Huff, Inc., a Virginia corporation, for the Beulah Elementary School Replacement Project. This property has been through the site selection process and identified as the best site for the school. The contracts are subject to acceptable title, Phase I ESA and obtaining the necessary approvals to use the property as a school site. Approval is recommended. District: Dale Preparer: John W. Harmon Preparer: Allan Carmody Attachments: 0 Yes 1-1 No Title: Real Property Manager Title: Director of Budget & Management VICINITY SKETCH APPROVAL OF PURCHASE OF LAND FOR BEULAH ELEMENTARY SCHOOL REPLACEMENT E Bernard Huff, Inc_, a Virginia corporation portion of 5710 Kingsland Rd .251 acres Bernard Huff, Inc_, a Virginia corporation 5441 Beulah Road 27.6 acres Department ..:., We) r - b 21* Atkinson, Ben A_, Jr. & Martha M. 5377 Beulah Road 3.2 acres AloN M 9m1 ••, ���� f �,•W o��,o� YURW A1MW USA SDO YLNNLSRI 3m oo uo SSU P a P ! !H 4lLS RAO an >A �r 'ua.YeNro a�aox.nb..w.aws-a�eua ONlll nYM00 • ONiY��MIONi `f"``QIC�LI Ig }o uolJod V — t 10WOd Puff Pope 40008 iris — Z leaaod 'Pool1 4oloa9 Mg — l laJod }o a $ ch w �t m' Pw arA Amm AtlV noe yon .■lu w � R#� IIslas � gg8 W u / i * �i;, •i%>AK iDl.fy(Yg yA 'i de �e1 � � / a phi• p 81^ � +s� 14 E � t wAq •^ eo CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 a9. AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.12. Subject: Award of Construction Contract for County Project #14-0031, Winterfield Road Waterline County Administrator's Comments: County Administrator: ues The Board of Supervisors is requested to award the construction contract to Godsey & Son, Inc., in the amount of $1,771,993.80 and authorize the Director of Purchasing to execute the necessary documents. Summary of Information: This project consists of the construction of approximately 7,436 linear feet of 16 -inch, 115 linear feet of 12 -inch, 505 linear feet of 8 -inch and 248 linear feet of 6 -inch ductile iron waterline to improve water system interconnections and reliability. Staff received a total of six bids ranging from $1,771,993.80 to $2,582,578. The lowest responsive bid was from Godsey & Son, Inc., in the amount of $1,771,993.80. The county's engineering consultant, Whitman Requardt & Associates, has evaluated the bids and recommends award of the contract to Godsey & Son, Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District: Midlothian Preparer: George Hayes, P.E. Title: Director of Utilities Preparer: Allan Carmody Attachments: F-1 Yes No Title: Director of Budget and Management #0-67 CHESTERFIELD COUNTY u BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.13.a. Subiect: Request to Quitclaim Portions of a Sixteen -Foot Water Easement Across the Property of BSF Richmond, LP County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a 16 -foot water easement across the property of BSF Richmond, LP. Summary of Information: BSF Richmond, LP has requested the quitclaim of portions of a 16 -foot water easement across its property as shown on the attached plat for the development of the Conn's -Spring Rock Green. This request has been reviewed by the Utilities Department. The existing waterline will be relocated and new easements will be dedicated. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments:Yes No VICINITY SKETCH Request to Quitclaim Portions of a SLxteen-Foot Water Easement Across the Property of BSP Richmond, LP BO 45 ANjV C, 0 R. > .0 A& N .. ......... . . .. . ......... . . ...... . ...... . .. . 11AA- Portions of a 16"Water Easement t.o be Quitclaimed . . .... ..... ll --T 0� ER� 1 STONEBRIDGE PLAZA.AVE t\2-nMl PRICE WAY tir T 2 ri ChEstfHfir-ld County DepaftmEnt of UtRies z l0k, 013,46 9 A6olou4aal oinm4}svpI I lelpuapiwil I ivawdolanap a;is w; e: S2LC2 YM1 Sew'LNI COC ai:S'AvrlwwZrc; iG"i SC110 x9(ptlxl C3n_;xRft0151M1L"t10.� • -•• 000 z t6 � 00UJ 3:W z (n U— h i q h ^ •`• � Lu 3 8) 16 n f I h �� ¢>vo W l A O blSi wZy^w U-Q l 0 � b � NI� w i S� P m W p � r w z W ; 6E7 t WzU O O o ZO > C (: ^L Z n E r n in W I W `w`!�^i^iryY( w lu w' w wiw 1: W Q T O o h o w l O n N M h h N h A O A p 0 w w w w :J 41'2 m 2 h 'nh m m h y 2 2'2 y; 2 fn``y 2.z 2'y 2122 ziy h _7 M's ��--tw wW2C y U o 607 d --J W= H g t6 � 00UJ 3:W z (n U— h i q h ^ •`• � Lu 3 8) 16 n f I h �� ¢>vo W l A O blSi wZy^w U-Q l 0 � b � NI� w i S� P m W p � r w z W ; 6E7 t WzU O O o ZO > C (: ^L Z n E r n M's ��--tw wW2C y U o 607 d --J W= H g t6 � 3:W z (n U— h i q h ^ •`• .�.• N ( g n I h S � d � ? � h ^(� A O blSi M b <I� l 0 � b � NI� 4 N�imIH� i S� P g WzU CS in I W `w`!�^i^iryY( m o w w w i uy� i Cw W wy� c 3 w w w w :J 41'2 m 2 h 'nh m m h y 2 2'2 y; 2 fn``y 2.z 2'y 2122 ziy h M's ��--tw wW2C y U o 607 d --J W= H g x mI N CL i„W -• zm iuwi cQi¢ci C ��� i ""� h4 ow�oo �coa$ zyc5¢3 gWmo ' X51 2z roz oc "Zi iu, zw owmov, 'u Q �� i :71114 m Q 3 3 ♦� ••~ OZ7 Q O -- ------�« r Ell - )m� —67Bl7 T ry o � ^ e •x`/00 I ----Toy `='---- � $ o �---------------- 6 --- --.._....o 3`w4 cam x w iw Yu pyaRi wc i4 q CO X40 q C� ti4 3y�I y ( =2 00 °ata �zti ti oow ffi g: w��� � � ` I tiara„ d � ID; w e� qq I/I 2 O szl.�/..33 W n �3.i11`�.'�.2, tyn2o Nw�li 'w•.�� = a -7'-_f" ^� co yy �WcWW as az Jr 3�orts�w" xwroa�d°q 0 RZ Ln��W n� I C O N W i z 2 IZ o� m z �- , T �o`wm uo� tigN0. C s5 �z KKN qq x woo o _o Nn yiwa p" 71 °35o q o On no `,2 q Of 0 T�q t am I (I •1i'~WFZ`� ��t, 2 2w o�^h / LJJ a 'f ZW zw 1 o06 wa�w°Q� 1 �i P, y_ is oa O o h o Ogee od'zzll 9-0 ^ r W $ 'ZZ -1 OCB30AFOd LOLE9L z 0 O� ANVdWC083N,80!810337313 B/N/02/lA J O 4 a; i © y Fpm r '-9d'Bo t Vo a S 2 ci n 0 ty4" To^ O 00C000&SL0LE9L-N&V \ Cy`ap'e?• j Cg Oy�y AA(VdnOO 83lf.Od 801810373 WNIDYIA (o o 000070 7 3:W z (n U— e v, ". p Q (n (n Un i ) ui<U) u'UJ ui < g WzU CS x mI N CL i„W -• zm iuwi cQi¢ci C ��� i ""� h4 ow�oo �coa$ zyc5¢3 gWmo ' X51 2z roz oc "Zi iu, zw owmov, 'u Q �� i :71114 m Q 3 3 ♦� ••~ OZ7 Q O -- ------�« r Ell - )m� —67Bl7 T ry o � ^ e •x`/00 I ----Toy `='---- � $ o �---------------- 6 --- --.._....o 3`w4 cam x w iw Yu pyaRi wc i4 q CO X40 q C� ti4 3y�I y ( =2 00 °ata �zti ti oow ffi g: w��� � � ` I tiara„ d � ID; w e� qq I/I 2 O szl.�/..33 W n �3.i11`�.'�.2, tyn2o Nw�li 'w•.�� = a -7'-_f" ^� co yy �WcWW as az Jr 3�orts�w" xwroa�d°q 0 RZ Ln��W n� I C O N W i z 2 IZ o� m z �- , T �o`wm uo� tigN0. C s5 �z KKN qq x woo o _o Nn yiwa p" 71 °35o q o On no `,2 q Of 0 T�q t am I (I •1i'~WFZ`� ��t, 2 2w o�^h / LJJ a 'f ZW zw 1 o06 wa�w°Q� 1 �i P, y_ is oa O o h o Ogee od'zzll 9-0 ^ r W $ 'ZZ -1 OCB30AFOd LOLE9L z 0 O� ANVdWC083N,80!810337313 B/N/02/lA J O 4 a; i © y Fpm r '-9d'Bo t Vo a S 2 ci n 0 ty4" To^ O 00C000&SL0LE9L-N&V \ Cy`ap'e?• j Cg Oy�y AA(VdnOO 83lf.Od 801810373 WNIDYIA (o o 000070 o. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.13.b. I Subject: Request to Quitclaim a Sixteen -Foot Drainage Easement Across Property of East West-Hallsley, L.L.C. County Administrator's Comments: County Administrator: Board Action Requesteq, V Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16 -foot drainage easement across property of East West-Hallsley, L.L.C. Summary of Information: East West-Hallsley, L.L.C. has requested the vacation of a 16 -foot drainage easement across its property as shown on the attached plat. This request has been reviewed by the Environmental Engineering Department. There are no improvements in the easement. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No 4 6 "VICINITY SKETCH Request to Quitclaim a Sixteen -Foot Drainage Easement Across Property of East West-Hallsley, L.L.C., LJ6 .14 X REQUEST TO QUMGL,�i'PW" Xf / X, A 1FDRAI NAGE EA ........ . . .. . ...... z, Ir/7 II N Chesteffield Gountj Department of Utilkies w S 4 O 2 �a 44� Existing 7787 RoutE_.-.' East West—Hollsloy L.L.C. 712-695-4987-00000 15350 Hunting Har! 336 6 0.6. 10036, 9. Future AD y L.L.C. RO Eosf West—Hai1s1 �OQ00 712-695-4987— `" c, 1535Q Huntingg Hill Rd. D.B. 10036, P9. w �rn N0. Oelto R=(f) I L=(ft) It -(f() Chd=(ff Chd Br C184 9'07'15" 25.00 38.89 24.62 35.08 I N32'48269f' C266 09'4244' 552.00 93,57 146.90 19146 72'30'42E C255 00'43'28' 55200' 6.98' 1 349' 6.98' 562-17'36 E GRAPHIC SCALE IfiiJr., iJJf iiraJii/r.. of rf// %J/J!/JJJOrr �/JIJJi/IJJJJ/!/J//JJ1J/JJI 100, i 1 11 11 ii PLAT SHOWING AN EXISTING 16' DRAINAGE (CO. PROJ. #14-0275) EASEMENT TO BE VACATED CROSSING THE PROPERTY OF EAST WEST--HALLSLEY L.L.C. 1,01 ol, LOCATED IN THE MIDLOTHIAN DISTRICT OF o���' yj� CHESTERFIELD COUNTY, VIRGINIA a SCALE. 1 " = 100' June 3, 2016 consul Engineers • land Smetors k Planners �' '. E;%1 & ASSOCIATE c eue a ra J.N. 21441-38 °- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ;g r AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.14.a. Subject: Acceptance of Parcels of Land Along Hull Street Road and Baldwin Creek Road from CVS 10992 Va, LLC County Administrator's Comments: County Administrator: Accept the conveyance of two parcels of land containing a total of 0.132 acres along Hull Street Road and Baldwin Creek Road from CVS 10992 Va, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.132 acres along Hull Street Road and Baldwin Creek Road from CVS 10992 Va, LLC. This dedication is for a turn lane and sidewalk for the development of CVS/Pharmacy Store Number 10992. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: Yes Title: Real Property Manager F-1No # by �a VICINITY SKETCH Acceptance of Parcels of Land Along Hull Street Road and Baldwin Creek Road from CVS 10992 Va, LLC ME 11111by-Am- I M - Chesterfield County DepaTtment of Utilities c 01`Z�S' C"�'' t Td _Jcju?rflop .6O Z iso �"Gt �OIUj a 20 two 7 74 'M z� anti m ; gwil; T >z ;� � a O u Fj 00 O d `D,} i ZPON Foil I C"�'' .6O Z two 7 74 a O Foil I S O� � cS M• '_ C"�'' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.14.b. Subject: Acceptance of a Parcel of Land Along Genito Road from EWN Investments, Incorporated County Administrator's Comments: County Administrato Board Action RequesM: Accept the conveyance of a parcel of land containing 0.028 acres along Genito Road from EWN Investments, Inc., and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.028 acres along Genito Road from EWN Investments, Inc. This dedication is for construction of a sidewalk for the development of 7 -Eleven at Genito Road and Hull Street Road. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes F-1 No 6-o-.0ogn 'VICINITY Acceptance of a: Parcel of Land Along Geralto Road from EWN Investments, Inc. '� fy� 1 �� ~' � `TJ)� f ` "`` � � 11 �•5���'ttt� :. 1415 �+�,�X 1 - l h f FY - P e y M !' 0 0 Acre Dedication ;f... 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Meeting Date: June 22, 2016 Item Number: 8.C.14.c. Subject: Acceptance of Parcels of Land Along Baldwin Creek Road from Glenn V. Healey County Administrator's Comments: County Administrator: Board Action Reauesteyd: Accept the conveyance of two parcels of land containing a total of 0.065 acres along Baldwin Creek Road from Glenn V. Healey, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.065 acres along Baldwin Creek Road from Glenn V. Healey. This dedication is for a turn lane for the development of CVS/Pharmacy Store Number 10992. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes F-1No 'VICINITY SKETCH Acceptance of Parcels of Land Along Baldwin Creek Road from Glenn V. Healey M10 Chastafield Gourty DepsAment of I-Ifilfties I M"N - E66, 67 1�2-1 M Gcoosj. cn ROD I c o N 00 ROD FND. N01'S0'00"W -- ROD 100.00' FND. NOTES 1.) THIS PROPERTY LIES IN ZONE 'X' OF THE FEMA DEFINED FLOOD HAZARD AREA AS SHOWN ON FLOOD INSURANCE RATE MAP NUMBER 51041CO115D, EFFECTIVE DATE 12-18-2012. 2.) DATUM: HORIZONTAL — NAD 83 3.) NO IMPROVEMENTS ARE SHOWN ON THIS PLAT. 4.) ALL EASEMENTS OF RECORD MAY NOT BE SHOWN ON THIS PLAT. In 00 W 0 0 NAD 83 CELIA B_ HEALEY D.B. 3339 PG. 696 D.B. 1147 PG. 817 (PLAT z GPIN: 706-666-1074 w j W co 0 0 1m CHARLOTTE M. J. SEXTON & CONNIE L. SEXTON j D.B. 10566 PG. 563 c, GPIN: 706-666-2726 CQ #8100 BALDWIN N o CREEK ROAD GLENN V. HEALEY OF L D.B. 9444 PG. 467 D.B. 1915 PG. 1527 GPIN: 706-666-2956 TH YLOCK, JR - 41 w 0 Lic. NO. 2833 — f_4 Ln N N COUNTY PROJECT: 16-0011 COUNTY SITE: 16PRO192 PARCEL A DEDICATED TO THE NTY OF CHESTERFIELD 0.031 ACRE / 30' PRESCRIPTIVE R/W LINE N 3666535. E 11706512 FND. RCD EXISTING R/W 10.08' AD.B. 2137 PG. 151 453.84'± TO THE SOUTH LINE OF HULL STREET ROAD (U.S. ROUTE 360) N _36666-34.96 n E 11706509.24 C/L AP RCE B~ BALDwfly CREEK ROAD QUITCLAIMED TO THE STATE ROUTE 730 7NTY OF CHESTERFIELD (30' PRESCRIPTIVE R/W) 0.034 ACRE PLAT SHOWING TWO PARCELS OF LAND GRAPHIC SCALE LOCATED ON THE WEST LINE OF BALDWIN 50 ° 25 CREEK ROAD TO BE CONVEYED TO CHESTERFIELD COUNTY, VIRGINIA 50 ( IN FEMATOACA CT *CHESTERFIELD COUNTY, 1 inch = 5d rt. VIRGINIA JENNINGSTEPHENSON,FP.C, 10160 STAPLES MILL ROAD GLEN ALLEN, VA 23060 MARCH 10, 2016 SCALE: 1" = 50' LAND SURVEYORS PHONE (804) 545-6235 J.N.: 15-583 & PL.AIVNERS FAX (804) 545-6239 DRAWN BY: KRB CHECK BY: KRB 13001382 TABLE _ LINE _LINE BEARING _ LENGTH L1 N87'38'00"E 20.00 L2 S01'50'00"E 100.00 L3 S87'38'00"W 7.22 L4 N09'07'30"W 100.70 L5 N87'38'00"E 15.00 L6 S01 -50'00"E 100.00 L7 S87'38'00"W 15.00 CELIA B_ HEALEY D.B. 3339 PG. 696 D.B. 1147 PG. 817 (PLAT z GPIN: 706-666-1074 w j W co 0 0 1m CHARLOTTE M. J. SEXTON & CONNIE L. SEXTON j D.B. 10566 PG. 563 c, GPIN: 706-666-2726 CQ #8100 BALDWIN N o CREEK ROAD GLENN V. HEALEY OF L D.B. 9444 PG. 467 D.B. 1915 PG. 1527 GPIN: 706-666-2956 TH YLOCK, JR - 41 w 0 Lic. NO. 2833 — f_4 Ln N N COUNTY PROJECT: 16-0011 COUNTY SITE: 16PRO192 PARCEL A DEDICATED TO THE NTY OF CHESTERFIELD 0.031 ACRE / 30' PRESCRIPTIVE R/W LINE N 3666535. E 11706512 FND. RCD EXISTING R/W 10.08' AD.B. 2137 PG. 151 453.84'± TO THE SOUTH LINE OF HULL STREET ROAD (U.S. ROUTE 360) N _36666-34.96 n E 11706509.24 C/L AP RCE B~ BALDwfly CREEK ROAD QUITCLAIMED TO THE STATE ROUTE 730 7NTY OF CHESTERFIELD (30' PRESCRIPTIVE R/W) 0.034 ACRE PLAT SHOWING TWO PARCELS OF LAND GRAPHIC SCALE LOCATED ON THE WEST LINE OF BALDWIN 50 ° 25 CREEK ROAD TO BE CONVEYED TO CHESTERFIELD COUNTY, VIRGINIA 50 ( IN FEMATOACA CT *CHESTERFIELD COUNTY, 1 inch = 5d rt. VIRGINIA JENNINGSTEPHENSON,FP.C, 10160 STAPLES MILL ROAD GLEN ALLEN, VA 23060 MARCH 10, 2016 SCALE: 1" = 50' LAND SURVEYORS PHONE (804) 545-6235 J.N.: 15-583 & PL.AIVNERS FAX (804) 545-6239 DRAWN BY: KRB CHECK BY: KRB 13001382 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2015 Item Number: 8.C.14.d. Subiect: Acceptance of Parcels of Land for Roads Within Greenwich Walk at Fox Creek, Phases 1 and 2 from RREF II -TFC Greenwich, LLC County Administrator's Comments: County Administrator; Accept the conveyance of seven parcels acres for roads within Greenwich Walk at II -TFC Greenwich, LLC, and authorize the deed. Summary of Information: of land containing a total of 4.043 Fox Creek, Phases 1 and 2 from RREF County Administrator to execute the Staff requests that the Board of Supervisors accept the conveyance of seven parcels of land containing a total of 4.043 acres for Southwalk Heights, Newham Crossing, Liege Hill, Hallowell Ridge and Lewisham Drive from RREF II - TFC Greenwich, LLC, as shown on the attached plat. This dedication is for the development of Greenwich Walk at Fox Creek, Phases 1 and 2. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real Property Manager, ' Attachments: 0 Yes F-1 No VICINITY SKETCH Acceptance of Parcels of Land for Southwalk Heights, Newham Crossing, Liege Hill, Hallowell Ridge and Lewisham Drive from RREF II -TFC Greenwich, LLC FL I D SETTER LN ANOR ROUSE T L LL PONY CT A X, H EATH1C U FF CT 41 /5. L[LnN,G BRANCH WAY 6. WALKERS CHAS 0 7. ROBYNSMERE Y X ul r 8. THISTLED EW MI E LL 9. PRESCOTTS LEV L 10. HIDDEN SEDGE G 11 - SOHO TURN! 12. ARNICATFR' 13. fiREFLY-61R icat ion IL � Chesterfield Courty Deps;tment ref Utiffies w W 1?. 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W n � U -06008G gg I p v F2 ! g9 oo�� ;. � 2� a�0• �R�6Q Qo0' -06008G eon CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.14.e. Subject: Acceptance of a Parcel of Land Along Iron Bridge Road from the Trustees of Ironbridge Baptist Church County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.058 acres along Iron Bridge Road from the Trustees of Ironbridge Baptist Church, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.058 acres along Iron Bridge Road from the Trustees of Ironbridge Baptist Church. This dedication will provide the ultimate Iron Bridge Road right of way and is for the development of Aldi Iron Bridge Road. Approval is recommended. District: Dale Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager F-1No " 0300-08-7 "VICINITY SKETCH Acceptance of a Parcel of Land Along Iron Bridge Road from the Trustees of Ironbridge Baptist Church N ChestErfield CDunya Dspsftrnert & Utilities 16' WATER & SEWER ESMT. 5' WATER EASEMENT D.B. 2022 PG. 1273 , D.B. 1488 PC. 500 NOTES 1. THIS PROPERTY LIES IN ZONE 'X' OF THE FEMA DEFINED FLOOD HAZARD AREA AS SHOWN ON FLOOD INSURANCE RATE MAP NUMBER 51041CO326D AND 51041CO307D, EFFECTIVE DATE DECEMBER 18, 2012. 2. ALL EASEMENTS OF RECORD IN CONJUNCTION WITH THIS PROPERTY MAY NOT BE SHOWN ON THIS PLAT. ' 3. DATUM: HORIZONTAL - NAD 83 4. NO IMPROVEMENTS ARE SHOWN ON THIS PLAT. ' 15' PERMANENT fir' WATER EASEMENT D.B. 1477 PG. 600 ---PARCEL A DEDICATED TO THE NTY OF CHESTERFIELD 0.058 ACRE #10900 IRON BRIDGE ROAD IRONBRIDGE BAPTIST CHURCH D.B. 4211 PG. 581 P.B. 120 PG. 26 D.B. 4078 PG. 426 D.B. 1924 PG. 937 (PLAT) GPIN: 773-657-3272-00000 LINE TABLE LINE_ _BEARING LENGTH L1 N87'23'49"E 10.09 1-2 S87'40'29"W 10.01 VARIABLE WIDTH PERMANENT WATER EASEMENT D.B. 1477 PG. 604 30' ACCESS ESMT. D.B. 11107 PG. 363 GRAPHIC SCALE 10' COLUMBIA GAS BO 0 40 80 ( IN FEET } 1 inch � 80 ft. i.2833 4 - K 4XH JP.z Lic. -2-/E J COUNTY PROJECT: 15-0087 COUNTY SITE: 16PRO106 PIPELINE EASEMENT D.B. 11152 PG. 92 EXISTING R/W D.B. 2023 PG. 1871 n c Co f p O -10 00 b 1? C� ooJ`ytrl 0 o� � b c� N .p J n C.4 I li 15' WATER --- EASEMENT D.B. 1471 PG. 143 #11100 IRON BRIDGE ROAD ALDI (N.C.) L.L.C. D.B. 11107 PG. 359 P.B. 236 PG. 36 GPIN: 773-657-6834-00000 100'± PLAT SHOWING A PARCEL OF LAND LOCATED ON THE WEST LINE OF IRON BRIDGE ROAD TO BE DEDICATED TO CHESTERFIELD COUNTY, VIRGINIA (GPIN. 773-657-3272) DALE DISTRICT * CHESTERFIELD COUNTY, VIRGINIA ]ENNINGSTEPHENSON,P.C. 10160 STAPLES MILL ROAD GLEN ALLEN, VA 23060 DATE: JUNE 2, 2016 _ SCALE: 1" = 80' LAND SURVEYORS PHONE (804) 545-6235 J.N.: 15-522 &PLANNERS FAX (804) 545-6239 DRAWN BY: KRB I CHECK BY: KRB CURVE TABLE CURVE LENGTH RADIUS I DELTA I TANGENT ICHORD BEARING CHORD Cl 252.06 2794.79 5'10'03" 126.11 N07'43'53"W 251.97 C2 252.10 2804.79 5'08'59" 126.13 S07 -42'45"E 252.01 C3 39.28 2794.79 0'48'19" 19.64 SO4'44'42"E 39.28 16' WATER & SEWER ESMT. 5' WATER EASEMENT D.B. 2022 PG. 1273 , D.B. 1488 PC. 500 NOTES 1. THIS PROPERTY LIES IN ZONE 'X' OF THE FEMA DEFINED FLOOD HAZARD AREA AS SHOWN ON FLOOD INSURANCE RATE MAP NUMBER 51041CO326D AND 51041CO307D, EFFECTIVE DATE DECEMBER 18, 2012. 2. ALL EASEMENTS OF RECORD IN CONJUNCTION WITH THIS PROPERTY MAY NOT BE SHOWN ON THIS PLAT. ' 3. DATUM: HORIZONTAL - NAD 83 4. NO IMPROVEMENTS ARE SHOWN ON THIS PLAT. ' 15' PERMANENT fir' WATER EASEMENT D.B. 1477 PG. 600 ---PARCEL A DEDICATED TO THE NTY OF CHESTERFIELD 0.058 ACRE #10900 IRON BRIDGE ROAD IRONBRIDGE BAPTIST CHURCH D.B. 4211 PG. 581 P.B. 120 PG. 26 D.B. 4078 PG. 426 D.B. 1924 PG. 937 (PLAT) GPIN: 773-657-3272-00000 LINE TABLE LINE_ _BEARING LENGTH L1 N87'23'49"E 10.09 1-2 S87'40'29"W 10.01 VARIABLE WIDTH PERMANENT WATER EASEMENT D.B. 1477 PG. 604 30' ACCESS ESMT. D.B. 11107 PG. 363 GRAPHIC SCALE 10' COLUMBIA GAS BO 0 40 80 ( IN FEET } 1 inch � 80 ft. i.2833 4 - K 4XH JP.z Lic. -2-/E J COUNTY PROJECT: 15-0087 COUNTY SITE: 16PRO106 PIPELINE EASEMENT D.B. 11152 PG. 92 EXISTING R/W D.B. 2023 PG. 1871 n c Co f p O -10 00 b 1? C� ooJ`ytrl 0 o� � b c� N .p J n C.4 I li 15' WATER --- EASEMENT D.B. 1471 PG. 143 #11100 IRON BRIDGE ROAD ALDI (N.C.) L.L.C. D.B. 11107 PG. 359 P.B. 236 PG. 36 GPIN: 773-657-6834-00000 100'± PLAT SHOWING A PARCEL OF LAND LOCATED ON THE WEST LINE OF IRON BRIDGE ROAD TO BE DEDICATED TO CHESTERFIELD COUNTY, VIRGINIA (GPIN. 773-657-3272) DALE DISTRICT * CHESTERFIELD COUNTY, VIRGINIA ]ENNINGSTEPHENSON,P.C. 10160 STAPLES MILL ROAD GLEN ALLEN, VA 23060 DATE: JUNE 2, 2016 _ SCALE: 1" = 80' LAND SURVEYORS PHONE (804) 545-6235 J.N.: 15-522 &PLANNERS FAX (804) 545-6239 DRAWN BY: KRB I CHECK BY: KRB CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.15. Subject: Approval of Lease for the Employee Health Clinic County Administrator's Comments: County Administrator: 400�j �2 Board Action Requested: Authorize the County Administrator to execute a lease with the Health Center Commission for County of Chesterfield for the Employee Health Clinic. Summary of Information: Since October 2006, the County has leased space from the Health Center Commission at Lucy Corr Village for the Employee Health Clinic. The lease is for 3005 square feet at $19 per square foot ($4757.92 per month) plus $70 per month to provide reserved parking spaces for staff. It is for three years beginning July 1, 2016. There is no rent escalation. Existing appropriation is sufficient to cover the cost of the lease. Approval is recommended. DistriCt: Dale Preparer: John W. Harmon Title: Real Property Manager Preparer: Allan Carmody Title: Director of Budget and Management Attachments: j Yes No # CHESTERFIELD COUNTY L BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.16.a. Subject: Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Grant Robert A. Fenner and Joyce E. Fenner permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir; subject to the execution of a license agreement. Summary of Information: Robert A. Fenner and Joyce E. Fenner have requested permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 6, Block B, Shallowford Trace Subdivision. The owner has received permission for the construction of the dock from the underlying landowner. Currently Brandermill Community Association does not regulate docks in Swift Creek Reservoir. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0Yes FNo #" .1 Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir 'A v -7 -J/ /Al REQUEST PER I'SS"l N FOR APROPOSED B TDOC K . . .... . ... . .......... ........ . ...... . \T /* Chesterfield County Department of UbliflF—s W I'_ 3 & �,nly 0 2 *� M tri +• s ''� +� ,��`r �p ?'v '®�' ! gt �fi�''w •o • ` +� � � t`'J .�, y� .•,zr fes` '-*''s h � �� v � 1`' �'�l @ ®. f / \ ° 'tr �'� , +C�"�r'a. `moi►' �`S / � ff ti' • ,� •' :� 94 ` � • ...�rAr„t,t<r f _: �� .,� ally `4 V 3 ��_l aJ f 13 •� w { / � w ^ 0 Ab 1p ��, is i � � • � C 461 • � I • %b i c_ • R -� �o Ave Cc f4, Of �,_aw Q " Tq v iii N N Q�= W QW, N nit+ T V CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.16.b. Subiect: Request Permission for a Proposed Dumpster Pad to Encroach Within a Twenty - Foot Drainage Easement Across 1311 Mall Drive County Administrator's Comments: County Administrator: Grant LIDL US Operations, L.L.C. permission for a proposed dumpster pad to encroach within a 20 -foot drainage easement across 1311 Mall Drive, subject to the execution of a license agreement. Summary of Information: LIDL US Operations, L.L.C. has requested permission for a proposed dumpster pad to encroach within a 20 -foot drainage easement across 1311 Mall Drive. This request has been reviewed by Environmental Engineering. There are no improvements in the easement. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager No Attachments: Yes F Request Permission for a Proposed Dumpster Pad to Encroach within a Twenty -Foot Drainage Easement Across 1311 Mall Drive L / N V' C S N U L LEE N G GE 7' 9. HOMES -T �R �R 10\.S RE' D LI, LIDOt j'T jj� 11 - REQUEST PE . R - MISS - 10 - N - FOR I� � .,� � A OWA PROPOSED D U MPSTER PAD �_CT > N Chesterfield County Departmoit of Utilities W #1 S, S 4) 1 hIr - 416 E."fir, /.6olou QIM3-4-1 u ua sa 43a1 � l I el 17 P! M auawtlo!anap aI5 .Y1YIV CSLY33vd'Nl]sC6't:l rN9 `S�1C3 sxza re w�+v �zeci uo ., .,<c:ozo y�aauaare:Harsocs:nwra• �� ••��• a j S��tuU gR! o' / 3: Q O O Lo U Lu J tl n k w o �000-W hyn O z s M W �m�goCL Q Q al�u i� o 04,- k0 vu d f o��norc oCiC Co / gmm^ �M00 �v60 Rio Q 'd I / / Pn I M l d� zw Z:W� 4 U 4 Y N¢ II ,4 Q: Cje t t ci C ------------------- — — i LL �W4,y a 000� tial p 22 N© Hca ty mmmi �ax�zw o t I �5. N`r V jC1(g0� 4 MALL DRIVE ROUTE 819 RIGHT 60' P"e '�,,,S' PG.166 .AY P.B. 37. PG. 57 P.9. PG. Qt S zt W N —o a I CRUM I S � W �+ � W W x� W 2 K � o< �$ N W J oiV ter CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 f i �3 AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.16.c. Subiect: Request Permission for a Gravel Driveway to Encroach Within a Fifty -Foot County Unimproved Right of Way Known as Sambar Road to Access Property at 7627 Sambar Road County Administrator's Comments: County Administrator: Grant Gloria W. McLeod permission for a gravel driveway to encroach within a 50 -foot county unimproved right of way known as Sambar Road to access property at 7627 Sambar Road, subject to the execution of a license agreement. Summary of Information: Gloria W. McLeod has requested permission for a gravel driveway to encroach within a 50 -foot unimproved county right of way known as Sambar Road to access property at 7627 Sambar Road. This is a requirement for Variance 16AN0146 and has been reviewed by county staff. Approval is recommended. District: Dale Preparer John W. Harmon Attachments: Yes F No Title: Real Property Manager zs Request Permission for a Gravel Driveway to Encroach within a Fifty -Foot County Unimproved Right of Way Know as :umbar Road to Access Property at 7627 ambar Road "I REQUEST PERMISSION FOR A PROPOSED GRAVEL DRIVEWAY 0 M 0 Che—stEffield County DepartmEnt of Utilities W 1 416 67 'F-1 5N ro-7 Q O rA �l� ;40 C-00 ' Ctj 214* V c } C 4- 8 - a V.0 16 av 0 0.p o X J5dio �s�t� %fF s a9 CHESTERFIELD COUNTY a BOARD OF SUPERVISORS Page 1 of 1 1,4 AGENDA YIRGP.l�I :-r'. Meeting Date: June 22, 2016 Item Number: 8.C.16.d. Subject: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 6213 Belmont Road County Administrator's Comments: County Administrato Grant Par 5 Development Group, LLC permission to install a private sewer service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Par 5 Development Group, LLC has requested permission to install a private sewer service within a private easement to serve property at 6213 Belmont Road. This request has been reviewed by the Utilities Department. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes 17 No # Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 6213 Belmont Road ChLstLrfi--N C,--unty, Derartme-M cf UtMies O O 0 O CO 0 fy(00 L' 'q- sz,pr- C° �Q�aao (70N00(DOD 4 p 0)N d Q0 Ld Mz m a 0 a r t, O Lr C15 _ 0Q• 0r 0 1—�co MO D (7; 00 r,N � 0 �� a_ r 0 m 0 t d , 0 c m 221 65• N 02 * X2.80' { 4'22 " E t ` 178,85' NAD83 FULL GOSPEL TABERNACLE TRUSTEE Y PARS DEVELOPMENT DB 2608, PG 548 "i "� 0 GROUP, LLC GPIN# 769689356500000 s• .� DB 11220, PG 963 #6215 GPIN# 769689339200000 sto Z o # 6213 'ta � 100 i FULL GOSPEL '01 (N:3689911.69 TABERNACLE tyi E 1169535.88 DB 1749, PG 1420 '�i' 1'-16.0' GPIN# 769689618000000 ; S & J REALITY, INC. # 4500 Im DB 10262, PG 747 Itn GPIN# 76969031600000 r --F j00 # 6201 001 N I 11260 SQ.FT. SEWER EASEMENT 209.41' Q o 00 F- N 09`32_43' W -'r C73 Do a, 16.0 108.54' 100.00' 0 z 00 • • L=93.10 L=16.08' /- R= 1407.39' -R=1407.39' D=0'39' 17" BRNG=S 05'25'40" E CHD=16.08' Ln N O 0 0 6� O 0 X00) 01 0-000 N J om-- � (0111- t N CK n U0--ftz Z NOTES: 1) THIS SKETCH DOES NOT REPRESENTS A CURRENT FIELD SURVEY. 2) EASEMENTS MAY EXIST THAT ARE NOT SHOWN. 100.00 0 689'+ TO TURNER ROAD BELMONT ROAD ROUTE 643 VARIABLE WIDTH R/W DB 1895, PG 1706 DB 598, PG 147 PB 9, PG 101 PLAT SHOWING 11260 SQ.FT. OF SEINER EASEMENT LYING ON THE WEST LINE OF TURNER ROAD STATE ROUTE 643 f DALE DISTRICT * CHESTERFIELD COUNTY, VIRGINIA JL SURVEYING, LLC. 365 DEEP CREEK ROAD TH �F� CREWE, VIRGINIA 23930 f f(434) 645-7960 (888) 5045252 Fax O jbmtlavelle@yahoo.com 4/13/161( t-� p Jeffrey S. Lave I Z 0 100 200 300 Lie. No. DATE: APRIL 13, 2016 SCALE: i" = 100' CHKD BY: JSL DRAWN BY: JSL Lq �g CO. PROJ. #16-0026 SURVE JOB NO: 15077 FILE:15077ESM CO. SITE # 16PR0205 ° CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 '4 n, AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.16.e. Subiect: Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir County Administrator: Board Action Requested: Grant Harry A. Raddin, Jr. and Margaret F. Raddin permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir; subject to the execution of a license agreement. Summary of Information: Harry A. Raddin, Jr. and Margaret F. Raddin have requested permission for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir adjacent to Lot 44, Block B, Winterfield Ridge Subdivision. The owner has received permission for the construction of the dock from the underlying landowner. Currently Brandermill Community Association does not regulate docks in Swift Creek Reservoir. This request has been reviewed by Utilities and Environmental Engineering. A building permit is also required. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes F-1 No # ■ Request Permission for a Proposed Boat Dock to Encroach in the Impoundment Easement for Swift Creek Reservoir it M VA REQUEST PERMISSION FOR A PROPOSED BOAT DOCK Chest&field GDurty DepaAment & Utilities 9 PV1 - 41x.5'7 t -el N CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.16.f. Subiect: Request Permission for a Portion of a Screened Porch to Encroach Within a Sixteen -Foot Sewer Easement Across Lot 14, Block A, Sachems Head, Phase 1 County Administrator's Comments: County Administrator: Board Action Request W Grant Julia D. Stanton permission for a portion of a screened porch tc encroach within a 16 -foot sewer easement across Lot 14, Block A, Sachems Head, Phase 1, subject to the execution of a license agreement. Summary of Information: Julia D. Stanton has requested permission for a portion of a screened porch to encroach within a 16 -foot sewer easement across Lot 14, Block A, Sachems Head, Phase 1. This request has been reviewed by Utilities and the Planning Department. The existing sewer line will not be affected. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager No Attachments: Yes F kyj us] 101 IMA3,34WE Request Permission for a Portion of a Screened Porch to Encroach within a Sixteen -Foot Sewer Easement Across of 14, Block A, Sachems Head, Phase 1 S� REQUEST PERMISSION FOR A PROPOSED, SCREENED PORCH 19 ChEntofield County DepaAmEnt of Utihtie-. M This is to certify to the PURCHASER/OWNER shown hereon, and his TITLE INSURER and Lender, that on 4-11-16 l made an Accurate survey of the premises shown hereon and that there are no easements or encroachments visible on the ground other than those shown hereon. This survey has been mode without the benefit of a title search and is subject to any uses recorded and unrecorded and other pertinent facts in which a title search may disclose. Copies of this plat without the certifying surveyor's seal with an original signature are INVALID. This propertyIS NOT within a FEMA Floodway Hazard os shown 61 Comm. Pone! # 51041CO107D ZONE X" DA TED: 12- 18-2012 / S80 44`w T y PROPOSED% / 65,Ob J/ LANDING i ..... 3.5/x 4.5' tLr)ko i V)..lp_D 55 z9'W 67cj2i .... YEAR.._,.,... �'li L___Cu 0 ,ti0 i S i]R EN 42' 15.33' DWELLING 0.121 CLEAR 5 SQ, FT. I3.67' OF EASEMENT ENCROACHS INTO l SEWER EASEMENT I "LICENSE AREA it f N1 STORY Z � FRAME ON F N Q) N 4 a No, 12501 ° 7 15 FENCE z 13LJ i a TH o I a r l 2,23' .TEFF Y YD Z z l% No. 01905 6-6-16 4 Z . 1 3 w 2 d4* X04 4 a, ¢w 1ulta I3. Stanton D sCi0 1i 12501 Reed Grass Ln DB. 6400 PG. 321 22 2 i'EO THE I l .89 DT a wPIN: 734695666100000 RIVECXT �D =38R/F 4R/F --. REED GRASS LAN. 40 R/W MAP SHOWING THE PROPOSED f IMPROVEMENTS ON LOT 14, BLOCK "A", PHASE I, Virginia Surveys "SACHEMS HEAD" y IN CHESTERFIELD CO., VA. P.O. BOX 118 Revised: 6-6-16 CHESTERFIELD, VA 23832 Revised: 6-3-16 (804) 748-9481 DATE: 5-10-16 COPYRIGHT fl VIRGINIA SURVEYS CERTIFIED BY JEFFREY K. FLOYD SCALE: 1"=15' All rights reserved. VIRGINIA CERTIFICATE N0. 001905 JOB NO. 160310785 o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 i 9 AGENDA �RCI'll2` Meeting Date: June 22, 2016 Item Number: 8.0.17. Subject: Request to Aid Magnolia Lakes, LLC in the Acquisition of Offsite Sewer and Temporary Construction Easements for Magnolia Lakes County Administrator's Comments: County Administrator: Authorize Right of Way Staff to aid Magnolia Lakes, LLC in the acquisition of offsite sewer and temporary construction easements for Magnolia Lakes; subject to the developer executing a contract agreeing to pay all costs. Summary of Information: Magnolia Lakes, LLC has requested that the County aid in acquiring offsite easements that will provide sewer service to Magnolia Lakes Subdivision. This request is consistent with the county's policy to assist developers when they are unable to acquire easements. Condemnation, if needed, would require Board approval at a public hearing. This line could be further extended to serve commercial properties on Iron Bridge Road, existing residences on Chalkley Road and a portion of Buxton Subdivision. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes F-1No Title: Real Property Manager "VICINITY SKETCH Request to Aid Magnolia Lakes, LLC in the Acquisition of Offsite Sewer and Temporary Construction Easements for Magnolia Lakes r �--"koZ-- -r+' -1+1 ;U �PNVAD- 1 0 A ----------- - 1-1-1-1- . . ... ..... Request to Aid Magnolia Lakes, LLC in the Acquisition 3, j�qtWRIQG I"' `,-, -Z PAI of Offsite Sewer a n d Tem po ra ry C on structi on Ea s em ents 0 'fear Magnolia Lakes 1- NRBOR OR AOF, Vve%A r 7 7 01— ROO, R1, 1,4 "HAM 'A '0 Of Z: 4 Q m Z"1 C go z r RIDG,E PO' RD 7—) 01441,16RANDO" FR ORESTO I tN < SF /2' F'IA43 IRON BR. , APZ STER ,,SQUARE RD -- �ON'Dp Z�7 rLL1 -T 0 -6 -10cphill 0 11, Pot' W SWW-P:1E 5 0 0 C, ASO e 0 (}R N 7--- — CARV5R W-rA4 LO t' 0 < m N Chesterfield,Ccunty Department of Utilfties 8l7n N'416. 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R;gNO ^ Tijn O;V ON W U i'q 6 2 h ;t °O U�N �vi :7h. `•V^ON^;o r�i°.R�fl s Z67 a 7�' �w ^a^q. tv o,a�oOba N.. ..• v 9£7� £67 ct51� �i I I Uti2-� y1 Qtl,^n x 4j on �t Ol�bj NnO�n V�On00 NON n._N._�N�,���N s q^ � � i �Wv w(I ��'� m �anZ 3�m � a qw! � •_ ?,it',r I.'r�no,.V q Un L12 OO hIn inn �j^2n �~~^rl I 4� •J f m n• n - W C?Z CtWLKLEYRQ4a U .$q �oN»m��^^o °ogQ C23 s32 ° ,4 �Z° 1c v�� n4nh p �m n gxx VA ROUTE n mblSv my o / VAR. WIDTH R��Nz j' �. h 0°h��yyyS. $. w •' U tl' b. � W // O Q W 1 y N� J y I Sy ^ m Vj tl. n n n Ie •d 16 J tn�2 .. vyy ///min CIn n p�Q m CD v �2 . bh �2yJWmn / ^ QOW Oryhvinm U._UU_AUN NU mbUnNmNmN U U •o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.18. Subject: Designation of Right of Way and Sight Distance Easements for VDOT Maintenance for the Manchester Middle School Renovation/Addition Project County Administrator's Comments: County Administrator: Designate right of way and sight distance easements for VDOT maintenance for the Manchester Middle School Renovation/Addition Project and authorize the County Administrator to execute the declaration. Summary of Information: In order to obtain site plan approval for the Manchester Middle School Renovation/Addition Project, it is necessary that parcels of existing county property containing a total of 0.145 acres be designated as public right of way together with variable width VDOT sight distance easements. This request has been reviewed by the Transportation Department. Approval is recommended. District: Midlothian Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager "VICINITY SKETCH Designation of Right of Way and Sight Distance Easements for VDOT Maintenance for the Manchester Middle School Renovation/Addition Project CF) XA (p. Total of 0.146, Acre Declaration 'Together with Sight Distance Easements for VDOT Maintenance ..... .......... . .. ............ \� ... . ... ..... . . . - p A S C&O A' J2 Al, \ `'� .�.•1�!.y��r'' �. ,(Sl,'S 'y � I� — 5Y ^EY 4 ! �,� , + 55 5 7W^Y��n�4� � f _ u� Chesterfield County Department of Utilities u.«.v. 4:Ct0?� ➢� %bf CC'>9 M? YA 32 • SLZ[ Vn�wauvrVi O:i a.n5'Awary�ed s+zRre2 ttCt ®6 »IIM ]1WOdtlW SkMu9^-0ddl C3M13I�'r:DISNsnCA i%®®®OO 'aN! 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Subject: Approval of Changes in the Secondary System of State Highways as a Result of the Midlothian Mines Park Entrance Project County Administrator:, Board Action Reguest6d: Adopt the attached resolution requesting changes in the Secondary System of State Highways as a result of the Midlothian Mines Park Entrance Project. Summary of Information: The Virginia Department of Transportation has completed the Midlothian Mines Park Entrance Project and provided a sketch and VDOT AM -4.3 form which defines adjustments required in the Secondary System of State Highways. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes F No # VICINITY SKETCH Changes in the Secondary System of State Highways as a Result of the Midlothian Mines Park Entrance 9 m G)�NGS` � G Q Changes in the Secondary System of State Highways as a Result of the Midlothian Mines Park Entrance C G)fiT _ rn CT L 0 d CT � � ApO� CT C� f C� 0 R 2� -A GROVLF-r0N C LN ILT CIF ©C pL D R 0\ d'( V U G\A TE o ��o N Chesterfield County Right of Way Office / W E June 2, 2016 d 3 . . 4 inch = 351.17 feet ,3,33j J CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on June 22, 2016, at 3:00 p.m. WHEREAS, the Virginia Department of Transportation has completed the Midlothian Mines Park Entrance and provided a sketch and VDOT Form AM -4.3 to the Board of Supervisors which defines an adjustment required in the Secondary System of State Highways as a result of the construction, which sketch and form are incorporated herein by reference; and, WHEREAS, a certain segment of Midlothian Mines Park Entrance is ready to be accepted into the Secondary System of State Highways. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors hereby requests the Virginia Department of Transportation to take the necessary action to add as part of the Secondary System of State Highways the segment of Midlothian Mines Park Entrance, identified as Segment B -D, a distance of 0.02 miles, as shown on the attached sketch and Fonn AM -4.3 pursuant to Section 33.2-705 and 33.2- 1510 of the Code of Virginia; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Pen -nits Manager at 3301 Speeks Drive, Midlothian, VA 23112, for the Virginia Department of Transportation. Certified by: In the County of Chesterfield County ........................................................................................................................................................ ................................................................................................................................ By resolution of the governing body adopted June 22, 2016 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system ofstate highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Proiect/Subdivision Midlothian Mines Park Entrance Type Chancre to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, and obtained by the County, is hereby guaranteed: Reason for Change: Access Project, Recreational Pursuant to Code of Virginia Statute: §33.2-705, §33.2-1510 Street Name and/or Route Number , State Route Number 968 Old Route Number: 0 • From: .27 mi E Int 5471 and Rt 668 (B) To: .02 mi to end Mid. Mine Trail entrance (D), a distance of: 0.02 miles. Recordation Reference: NIA Right of Way width (feet) = Variable VD(A Fonn AM -4.3{420.2007) Maimenance Division Date of Resolution: Page 1 of t It^, 0 00 iii 8? E 0 co co 0 0 U0 U 0 0 0 'Z (D 1 .0 0 LO tD to a) to; ca 0 IL ry U) W c a) 'F Q co 6--1s 0 C) co M 000 C 0 0 0 0 CD 0 Cl0 C4 OO2No 0 U E 0 693 to co c CD < < It^, CHESTERFIELD COUNTY u r� BOARD OF SUPERVISORS Page 1 of 1 ,i Y ra %x '4 AGENDA RSP Meeting Date: June 22, 2016 Item Number: 8.C.19.b. Subiect: Changes in the Secondary System of State Highways as a Result of the Chester Road and Kingsdale Road Intersection Project 0145-020-104, C501 County Administrator's Comments: County Administrator: Adopt the attached resolution requesting changes in the Secondary System of State Highways as a result of the Chester Road and Kingsdale Road Intersection Project 0145-020-104, C501. Summary of Information: The Virginia Department of Transportation has completed project Chester Road and Kingsdale Road Intersection Project 0145-020-104, C501 and provided a sketch and VDOT AM -4.3 form which defines adjustments required in the Secondary System of State Highways. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No # 20 iV'..iL VICINITY SKETCH Changes in the Secondary System of State Highways as a Result of the Chester Road and Kingsdale Road Intersection Project, 0145-020-104, C501 THURSTON RD INGSDALE RD = T O D O Changes in the Secondary System m N X of State Highways as a Result of the Chester Road and Kingsdale Road Intersection o Project, 0145-020-104, C501 �o o `N 00 z �y HowLETT 9° E� FLS a l GPFFN CT RA Sorn m z HILLS �J RD o KENoVA �T cU z QCO EEK W 1- N Chesterfield County Right of Way Office ro W E June 2, 2016 y S 1 inch = 624.3 feet CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on June 22, 2016, at 3:00 p.m. WHEREAS, the Virginia Department of Transportation has completed project 0145-020-104, C501 and provided a sketch and VDOT Form AM -4.3 to the Board of Supervisors which defines an adjustment required in the Secondary System of State Highways as a result of the construction, which sketch and form are incorporated herein by reference; and, WHEREAS, a certain segment of Kingsdale Road, State Route 1495, appears to no longer serve public convenience and should be abandoned as a part of Secondary System of State Highways. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors hereby requests the Virginia Department of Transportation to take the necessary action to abandon as part of the Secondary System of State Highways the segment of Kingsdale Road, State Route 1495, identified as Segment C - D, a distance of 0.01 miles, as shown on the attached sketch and Form AM -4.3 pursuant to Section 33.2-912, Code of Vires; and, BE IT FURTHER RESOLVED, the Board of Supervisors hereby requests the Commissioner of Highways certify, in writing, that the segment of Kingsdale Road requested to be abandoned is no longer deemed necessary for uses of the Secondary System of State Highways pursuant to Section 33.2-913, Code of Vir inia; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Permits Manager at 3301 Speeks Drive, Midlothian, VA 23112, for the Virginia Department of Transportation. Certified by: o'$ In the County of Chesterfield County ............................................................................................................ By resolution of the governing body adopted June 22, 2016 The following VDOT Fornt AM --4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system ol'state highways. A Copy Testee Signed (CounttI Official): Report of Changes in the Secondary System of State Highways Pro}ect/Subdivision 0145-020-104.C501 Type Change to the Secondary System of State Highways: Abandonment The following facilities of the Secondary System of State Highways are hereby ordered abandoned, pursuant to the statutory authority cited: Reason for Change: Abandonment, VDOT Project Related Pursuant to Code of Virginia Statute: §33.2-912 Street Name and/or Route Number Kingsdale Road, State Route Number 1495 Old Route Number: 0 ----------------------.-----------^--------....... -- ♦ From: Int. Old Rt 1495 & Old Rt 145 (C) To: Int Rt 1495 & New Rt 145 (D), a distance of: 0.01 miles. VD(rl' F.= AM -4 1 (4i202009) 41aiw mwcc DMsion Date of Resolution: June 22, 2016 Page I of I OCA&12-4 �D r- 00 00 0 o, 0 ad 6 (=5 6: O U- co U: W. U- Lu. '43 o 0 0 o 0 0 0 o Rt ass c 0(o U _0 _0 u c c m �o c L) m 4� 4� Lr) Lf) Lr) Lr) Lr) Lr) Ln Ln 0 cr cr- m cc LO >% CD Uo wo �E LO Fo It oU 5 CO 0 C11 cc -0 00 m E 0 0 ou C: 04 goti E (U .-0 CL U) 0 0 (D 0 -6 0 C C 'o 2 .2 0 0 E C: m c M t3 a m = C tE < < < cVI OCA&12-4 U CHESTERFIELD COUNTY . � BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.19.c. Subiect: Changes in the Secondary System of State Highways as a Result of the Route 288 Project 0288-020-105, C502 County Administrator's Comments: County Administrator: 4�vpllll � Board Action Requeste t I V Adopt the attached resolution requesting changes in the Secondary System of State Highways as a result of the Route 288 Project 0288-020-105, C502. Summary of Information: The Virginia Department of Transportation has completed the Route 288 Project 0288-020-105, C502 and provided a sketch and VDOT AM -4.3 form which defines adjustments required in the Secondary System of State Highways. Approval is recommended. District: Midlothian, Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes 1:1No, VICINITY SKETCH Changes in the Secondary System of State Highways as a Result of Project 0288-020-105 C502 L• JE STWOODV1LLAGELN 3 SO ). V.ESTW'000 VILLAGE LN S7v q til x :VESTWOOD VILLAGE WAV CHARTE PARKOR YfR B. W'ATERSTONE OR BRIARS CIR z� 1R C�fP FGRGRAC£DR 0CRESCENTGRN CA0140 G°F4 GtEN;IfADpiY ni A A 10ENCLAVE CR C b 5 RrP 11. CRESCENT PARK OR 5 T 6 R9P 12. A/ILLWORKS %ING HCy,Pa $AONO ✓cn GROVETDNCT C✓ U ltd T N1NOUtRIDGE RD RrCGEA!ODR CR pt OR f C F T,G OR R i. GT1 TE tT `R10G GQ'O _t o C WINAVA RD y o PJs OpJ Ct to 9DNs c�q-� o- � nOJRJ R > LN a 'jDb altF P Op tRD �`'�v` qti 4 GDR OP 3 > a zom'Ps x 05WIC a `ra (R OR n �Rk(tJ5 O LN O yU RFVtTYswL AGEE TER A cEt�TLLN 7 0 h'kINSW'O° %Yqr N O ye 9f? U\ , CASTLEW,p0 j e $ c GE£� j CrOQ= CA4*�•t < P CCSi LE HOLv \)C,Q c AR Ea ti Changes in the Secondary System op of State Highways as a Result N TR YYa VN of Project 0288-020-105 C502 SERI CJR Oqs Of 211 TRAIL kO ORVA R g _ O SJ. ?�' byYO'i FFR{ES FL j ` n 0't"P qn OygS > OCD R4 -O t.STONEAUULUKECT P1 ER tER S fR ZN C a 2 STONEMUL LAKE TER 4y t. OXYGEN DR 3. WATERMIL LAKE DR i 2TITAK!U0.4 3 NICKEL I . CREEKGLENLN z a. COBALT AVE `� �` yZfip yi" m� SCS i CREEKGLEN Pt R SRO 5 PALUCICtA OR ? y g Cyd B. CREEKPOINTE CIR m '..,. I. CREEKFALL WAY 'J' Sff MR 4`.\yQ°tel pY-`q CRAB? SRO CARRELL OR f 8. CREEKPOIN15 CT 9 CREEKGLENYyAY t0. 21 -FORD CT GREY RO GOOSEr ` i`N O� RCO 9RAIS EN RD ti SWIFTLN a a yy t2. SED6ERRY LN �r OZ� SEAN R \R >sT G CK$ t! L �^ 13 SWIFT BROOK RD Y td, fl--e060RNE GT =: O G� ^NjERRL'MTE PKWY 4 \ \ CENTERPOINTE MWY 5 Y 6 O�1 ' 1"CKS LtJ l DaG C yC15 4 V O 2 t FRAN O q�R�(LLA�•lR' /10 � �12 ROSE : d O L1tLl CIR a O,y t N Chesterfield County Right of Way Office W E June 2, 2016 1- S ' finch = 1,531.23 feet CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on June 22, 2016, at 3:00 p.m. WHEREAS, the Virginia Department of Transportation has completed project 0288-020-105 C502 and provided a sketch and VDOT Form AM -4.3 to the Board of Supervisors which defines an adjustment required in the Secondary System of State Highways as a result of the construction, which sketch and form are incorporated herein by reference; and, WHEREAS, a certain segment of Charter Colony Parkway is ready to be accepted into the Secondary System of State Highways. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors hereby requests the Virginia Department of Transportation to take the necessary action to add as part of the Secondary System of State Highways the segment of Charter Colony Parkway, identified as Segment A -B, a distance of 2.01 miles, as shown on the attached sketch and Form AM -4.3 pursuant to Section 33.2-705 of the Code of Virginia; and, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Permits Manager at 3301 Speeks Drive, Midlothian, VA 23112, for the Virginia Department of Transportation. Certified by: In the County of Chesterfield County .................................................................................... By resolution of the governing body adopted June 22, 2016 The following VDOT Form A_M-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision 0288-020-905, 0502 Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, and obtained by the County, is hereby guaranteed: Reason for Change: VDOT Project Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number Charter Colony Pkwy, State Route Number 950 Old Route Number: 0 •------------------------------------------- e From: Int of Rt 668 (N Wollridge Rd) and Rt 950 (A) To: Int Rt 950 & Rt 720 Luck's lane (B), a distance of 2.01 miles. Recordation Reference: N/A Right of Way width (feet) = Variable VD01 Foran Aid -4.3 (4202007) Maimenance uwhiw} Date of Resolution: Page 1 of 1 2:1 co (13 -0 'a r- C 0 0 U) .0 0 0 o 0 m -0 \ \ � | � ) � \ƒ\o c) =) 'D O,rn < C) 43) , C,j -a w co CD la f C� a) 0 00 't-- Jr- Ad 7r) a) ^� � } ». / \ 0 0 0 :t: j. < CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 22, 2016 Item Number: 8.0.20. Subiect: Award Annual Requirements Contract to Golder Associates, Inc. to Provide Professional Environmental Engineering Services for the Development and Management of the County's Groundwater Monitoring Program County Administrator's Comm County Administrator: Authorize the Purchasing Director to execute annual requirements contract with Golder Associates, Inc. for the development and management of the County's groundwater monitoring program. Summary of Information: Golder Associates, Inc. was chosen out of a field of three (3) firms that elected to propose. The evaluation committee consisted of members from the Departments of General Services and Environmental Engineering. While acknowledging that all firms demonstrated varying degrees of experience in providing groundwater monitoring services, Golder Associates, Inc. was unanimously recommended for award based on demonstrated capability, experience, commitment to quality, and also for their demonstrated ability to manage projects in a timely manner and on budget under annual requirements contracts for various localities. Preparer: Robert C. Key Title: Director of General Services Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: Flyes 0 No #; CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Specifically, this firm demonstrated high levels of expertise and experience in specific areas including environmental compliance, project management, environmental management systems, training, and the management and development of groundwater monitoring programs for municipal landfills. The committee determined that expertise in these areas is required for anticipated projects over the next five (5) years. It is estimated that the fees over the five-year life of this contract will be approximately $625,000 for groundwater monitoring services at the County's three (3) closed landfills, Carver Heights, Bon Air and Northern. Appropriations in existing landfill remediation projects are sufficient to cover the cost of the contract. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 8.C.21. Subject: Approval of Fourth Amendment to the Special Project Service Agreement for Residential Recycling and Drop -Off Services through the Central Virginia Waste Management Authority (CVWMA) County Administrator's Comments: County Administrator: Board Action Authorize the Purchasing Director to sign the fourth amendment to the special project service agreement with the Central Virginia Waste Management Authority (CVWMA) for residential recycling and drop-off services. Summary of Information: The subject amendment to the special project service agreement for residential recycling and drop-off services, provided by Tidewater Fibre, Corporation will allow residents to recycle all plastic containers and bottles with the #1 through #7 labels. Currently residents are only able to recycle #1 PET and #2 HDPE narrow -neck bottles. The term of the current service agreement began on or about May 1, 2014, and ends on June 30, 2023, with no additional renewal options. There will be a $0.04 increase per household to manage the new plastics. The current CPI -U clause stating a 1.25 percent increase in FY17 and 2.5 percent each year thereafter will be moved out one (1) year to begin in FY18. The net projected savings over the remaining seven (7) years of the contract will be approximately $43,000. Preparer: Robert C. Key Preparer: Allan M. Carmody Attachments: Yes Title: Director of General Services Title: Director of Budget and Management ❑ No # ,- CVWMA Special Project Service Agreement Residential Recycling and Drop -Off Services Fourth Amendment Agenda Item Summary BOS Meeting - June 22, 2016 Subject: Fourth Amendment to the Special Project Service Agreement for Residential Recycling and Drop -Off Services through the Central Virginia Waste Management Authority (CVWMA) Basic Facts: The term of the current service agreement with CVWMA and Chesterfield County began on or about May 1, 2014 and ends on June 30, 2023, with no additional renewal options. The County currently provides curbside recycling service for approximately 96,000 households. Effective July 1, 2016 residents will be able to recycle all plastic containers and bottles with the #1 - #7 labels (currently, we can only recycle #1 PET and #2 HDPE narrow -neck bottles). Now residents will be able to add yogurt cups, sour cream containers, plastic take out containers, wide mouth containers such as butter tubs to their curbside recycling bin or at any drop off recycling location. However, plastic bags, Styrofoam or bulky, rigid plastics such as toys, hoses and large crates will not be acceptable. In addition, cartons (milk, orange juice, juice boxes, soup, etc.) are being added to the program, which traditionally have not been recyclable because of the wax coating. There will be a $0.04 increase per household to manage the new plastics. The current CPI -U clause stating a 1.25% increase in FY17 and 2.5% each year thereafter will be moved out one (1) year to begin in FY18. The projected net savings over the remaining seven (7) years of the contract will be approximately $43,000. Attachment Summary: (An addendum is a change to the contract between CVWMA and TFC. An amendment is a change to the service agreement between CVWMA and Chesterfield County) Special Project Service Agreement between CVWMA and Chesterfield County (included for reference purposes) Initial agreement between CVWMA and Chesterfield County in which CVWMA agreed to implement Residential Recycling and Drop -Off Processing Services. 2. First Amendment to Special Project Service Agreement for Residential Recycling and Drop -Off Processing Services between CVWMA and Chesterfield County (included for reference purposes) This amendment revised the fee schedule for processing and marketing the Drop -Off Processing Program, added 96 -gallon carts as acceptable containers for the curbside recycling program and modifies the fee schedule for the conversion from weekly to biweekly residential recycling collection with TFC providing a 96 -gallon recycling cart for participating jurisdictions. 3 ' "' "? --, 4?k 1 - 06.08.16 CVWMA Special Project Service Agreement Residential Recycling and Drop -Off Services Fourth Amendment Agenda Item Summary BOS Meeting - June 22, 2016 3. Second Amendment to the Special Project Service Agreement for Residential Recycling and Drop -Off Processing Services between CVWMA and Chesterfield County (included for reference purposes) This amendment revised the fee for curbside recycling, included a rebate for each residential ton recycled, placed a ceiling on annual CPI -U increases and provided recycling rewards for residential units that use ninety-six (96) gallon carts. 4. Third Amendment to the Special Project Service Agreement for Residential Recycling and Drop -Off Processing Services is not included because it was only for the City of Richmond 5. Sixth Addendum to the Residential Recycling and Drop -Off Services Contract between CVWMA and TFC. (included for reference purposes) This addendum to the contract between CVWMA and TFC adds plastics coded #3 - #7 to the curbside recycling program. 6. Fourth Amendment to the Special Project Service Agreement for Residential Recycling and Drop -Off Services between CVWMA and Chesterfield County (signature required) - this is the service agreement amendment that corresponds to the Sixth Addendum. -2- 06.08.16 E cu C N bn C .4- N 4- (U (v 2 V) 0 co cu E L. -a 4-J cu > N CL 4-J M u CL 0 0- cu Ln V Q) Q) 0 4� 4� N >- -C >- CL >- V) >- 0 5 .ap —0 0 0 0 (D = 4� 0 4- 0 a) Ln 0 0 E o bA vi Q) N 4- m E V N C 4-1 0 Q) u o 4aUQ X 'oQ) U4� CL 4-j 4h U E VI D (U 0 4-J Q) Q. CL 0 4-J M 0 Q) 0 Ln u o 4� E M o Ln -U- -a co 4- 0 4-J C: I- 0 Ln 4-J C: E M V) i i N CL X UJ (D 7Z; x 0 E CL =3 4� 0 (A 0 Ln E 0 4-J C: 0 cE q-- 0 0- w 4-J =3 Ln c Q) u U 0 u Ln CZ m co 0 4� +-j (A -0 Ln U C Ln m - a CL 4- 0 (n 4 - M 0 Ln,G> Q d mu G Lu -0 < 43 0 u U r -i r14 ro Ln lo r - *.P tB CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 8.C.22. Subiect: Award Construction Contract to Davis Brothers Construction Company, Inc. for Renovations to the One -Story Police Department Building Administrator's C County Administrator: Authorize the Director of Purchasing to award a construction contract to Davis Brothers Construction Company, Inc. in the amount of $144,000 to renovate the 1 -story Police Department Building. Summary of Information: In late December of 2015, portions of the Police Department moved into the( fully renovated 2- and 3 -story buildings, vacating portions of the 1 -story to allow for light renovations. The first components of this work include restroom renovations, lighting, and electrical improvements which are nearing completion. In partnership with the Police Department, the scope of this next group of improvements was developed to include selected office layout changes resulting in minor wall demolition, the erection of new walls, and the relocation of the front desk officer from the front lobby to a secured police office behind a masonry wall. This contract also includes the lamination of all office and hallway walls with sheetrock, the painting of all walls and door frames and the installation of new acoustical ceiling tiles throughout the 1 -story Police Department areas. The county received two (2) competitive bids with Davis Brothers Construction Company, Inc. being the lowest responsive and responsible bidder. Existing project appropriations are sufficient to cover the cost of this contract. Preparer: Robert C. Key Title: Director of General Services Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: FlYes No 113,c CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 Of 2 aq AGENDA Meeting Date: June 22, 2016 Item Number: 8.C.23. Suboect: Appropriation of Road Cash Proffer Funds the Route 10 at Branders Bridge Road Righ COU County Administrator: t and Authorization to Proceed with Turn Lane Extension Project The Board is requested to appropriate $633,000 in road cash proffers and authorize the County Administrator to proceed with the Route 10 at Branders Bridge Road Right Turn Lane Extension Project. Summary of Information: The Board is requested to appropriate $633,000 in road cash proffers (Traffic Shed 18), and authorize the County Administrator to proceed with the Route 10 at Branders Bridge Road Right Turn Lane Extension Project. This section of Route 10 is currently a four -lane divided roadway, carrying over 23,000 vehicles per day. The existing right turn taper is inadequate for the 55 mph posted speed limit and traffic volumes. Staff recommends extending the existing right turn lane taper to provide adequate storage for Route 10 traffic turning right onto Branders Bridge Road. Preparer: Jesse W. Smith Preparer: Allan Carmody Attachments: Yes Title: Director of Transportation Title: Director of Budget and Management F-1 No # CZ01 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Recommendation: Staff recommends the Board: 1) Appropriate $633,000 in road cash proffers from Traffic Shed 18 for the Route 10 at Branders Bridge Road Right Turn Lane Extension Project; 2) Authorize the County Administrator to proceed with the design, and right-of-way acquisition, including the conveyance to VDOT of right- of-way and easements that are acquired; 3) Authorize the County Administrator to enter into the customary VDOT/County agreements/ contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney; 4) Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; 5) Authorize the Director of Purchasing to proceed with the advertisement of a construction contract; 6) Authorize the Director of Purchasing to award a construction contract, up to $300,000, to the lowest responsive and responsible bidder; and 7) Authorize the Director of Purchasing to execute all necessary change orders for the work, up to the full amount budgeted. DistriCt: Bermuda Route Branders, Bridge Roali RightTurn Lane Extension ESTIMATE Preliminary Engineering $150,000 Right -of -Way $5,000 Utility Relocations $88,000 Mitigation $0 Construction Administration/Inspection $60,000 Construction Bid $300,000 Contingency $30,000 TOTAL $633,000 Proposed: Cash Proffers (Shed 18) $633,000 TOTAL $633,000 V:✓t V '4v�wiww ATTACHMENT A� ATTACH........_. FRF'ec°�oo -r: 1749 hRCIN�' Meetinq Date: June 22, 2016 Subject: COUNTYCHESTERFIELD BOARD OF SUPERVISORS • __...l_ •4. Item Number: 8.C.24. County FY2016 Year -End Adjustments and Reserve Requests County Administrator's Comments: County Administrator: Board Actions Re sted: Consider FY2016 year-end revenue and expenditure adjustments as follows: a. Authorize the County Administrator to assign and re -appropriate into a revenue stabilization reserve all unspent, or otherwise unreserved, FY2016 appropriations that are in excess of the FY2017 unassigned beginning fund balance of $58,668,400, contingent upon positive results of operations; and to consolidate assigned fund balance from prior years, with noted exceptions, into a single revenue stabilization reserve category. b. Appropriate revenues and expenditures for specific programs as well as authorize reallocations among general fund departments and related funds and make adjustments to revenues and expenditures as outlined on Schedule A. c. Appropriate revenues and expenditures and authorize other adjustments for specific programs, projects and non -general fund departments as outlined on Schedule B. d. Authorize the County Administrator to assign and re -appropriate various revenues and unspent expenditures contingent upon positive results of operations as determined by the county's financial audit as outlined on Schedule C. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: Yes No No #� ,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: First and foremost, this paper recommends that all available - and otherwise unreserved - FY2016 general fund results (in excess of unassigned fund balance of $58,668,400) be set aside to help ensure continuity of core services in the face of future economic disruptions. Additionally, staff requests the consolidation of all existing, assigned reserves that are not addressed in the FY2016 appropriations resolution as recommended by Governmental Finance Officers Association (GFOA) best practices, with the exception of reserves related to: economic development, tourism, transportation, debt service, schools, revenue stabilization, and unassigned general fund balance. In addition, this paper also requests some adjustments to a group of general fund departments and capital projects as detailed in attachments A and B. Some departments require an additional appropriation, though all of those needs have been balanced within available appropriations or revenues in other areas of the organization. Included in this action is the establishment of a reserve for future school division needs. Given the projected savings in the school budget, staff did not approve the final $3 million transfer to schools and, instead, is requesting that it be set aside for future educational priorities. If approved, these funds will be combined with the results of operations described in the standalone school year-end item (please note the school paper anticipated receiving the final transfer, so the balances reflected in their year-end memo will be reduced by this action though the aggregate total set aside for schools will not change) . Furthermore, the Board is asked to consider carryover requests shown on Schedule C. Per policy, staff requests the authority to reserve business license tax revenue above budgeted levels that would be used for future economic development -related purposes. Additionally, $450,000 in funding is requested to be reserved for use by the Police Department in order to help fund the rollout of the body worn camera program - as was discussed during the FY2017 budget process. Also requested is authority to reserve $3 million remaining from the FY2016 Transfer to Schools for future school needs. Finally, there are two transportation -related reserve requests: 1) $732,597 is requested to be reserved to meet contractual obligations on a longstanding transportation project and 2) the Board is requested to grant authority to reserve all funds received from an ongoing Virginia Department of Transportation (VDOT) reimbursement agreement for future transportation projects. Staff recommends approval of all actions listed in this paper. County General Fund Departmental Revenue and Expenditure Budget Adjustments Accounting Buildings and Grounds Circuit Circuit CouJudges —Chippenham CDA ' Judicial sale muo*d Commonwealth Attorney -- Community Development Administration County Attorney Debt service Economic Development Employee Fire General District Court Greater Richmond ConventionCenter Authority ^GRCCA Health Department HumanResources Mnnaoemeht Information Technology Juvenile Detention Home Public Affairs Purchasing _ Registrar Riverside Regional Jail Social Services Tax Relief for the Elderly & Disabled ' Transfer Reserve for Future School Needs Reserve set aside for road improvements contractual agreement Transfer mCounty Capital Projects Transfer toCapital Projects Management Transfer to Comprehensive Services Act Total General Fund Revenue Expenditures 50.000 130.000 114,000 143.000 150.000 135,000 88.890 88,890 121.087 121.087 160,000 160,000-- 67.000 120,000 (1.84782 115,000 (1273 572.318 1.587.094 150,000 420.000 420000 82,000 72,000 550,000 125.000 221.000 60,000 85,000 201.000 445,000 (350,000) (35Q.00O) 190.000 200.000 315,000 (3.000.000) 3,000,000 732.597 (549,097) 128,550 (15D.On5) 2,071,296 2,071,296 Schedule B OthorFunds-Revmnue and Expenditure Budget Adjustments Other Funds: ' Capital Projects Management Comprehensive Service: External Revenue Sources (statehnedioaid) Transfer from General Fund Transfer from Schools County Capital Public Meeting -Room ` Upgrades� ELM Project Environmental »«aet Transportation Project funding toboreserved inthe General Fund for contractual agreement County Grants: - K8HPart C 128.55U 1.671.847 (158.005 89,800 30,000 153,500 180,000 (732,697) ' 119,452 - _ ���4-1 Schedule C GENERALFUND These items will be reserved/comitted. Project funding set aside to address road improvements contractual agreement $732,597 These items will be reserved/assigned pending receipt of revenues and/or overall positive county results and re - appropriated into FY2017. Reserve for Future School Needs $3,000,000 Police - body worn cameras $450,000 Notes: All excess BPOL funds above the FY2016 budget will be reserved for future economic development incentive payments and related economic development initiatives including transportation infrastructure. The Board is requested to grant authority to reserve all funds received from an ongoing Virginina Department of Transportation (VDOT) reimbursement agreement for future transportation projects. Any excess funds from FY2016 results after reserves noted above and beyond the unassigned fund balance level of $58,668,400 would be set aside in a reserve for future critical non-recurring needs and revenue shortfalls. �FRt7etpCpG 2 h ��RGINu' Meeting Date: June 22, 2016 Subiect: COUNTYCHESTERFIELD BOARD • SUPERVISORS l , l Page 1 of 2 Item Number: 8.C.25. Schools' FY2016 Year -End Adjustments and Reserve Requests County Administrator: Board Actions Requested: Consider FY2016 year-end revenue and expenditure adjustments as follows: a. Appropriate revenues and expenditures and authorize other adjustments for the school division as outlined on the amended Schedule A, along with any other associated transfers required as a result of the requested actions. b. Authorize the County Administrator to assign and re -appropriate the reserve requests as listed in amended Schedule B with the changes as described in the summary of information below. Summary of Information: As referenced in the attached School Board item from May 10, 2016, the division is projecting positive results of operations for FY2016 and, in turn, is requesting to carry forward/reserve those funds for a variety of uses. This paper helps explain the budget variances, summarizes the carry forward and reserve requests, and makes a few recommended adjustments to the original school memo. In addition, this year-end memo requests a handful of revenue and expenditure appropriations as outlined in the amended Schedule A that is attached to this item. Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: 0 Yes F-1No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The largest contributor to the school surplus is projected to be personnel line items, primarily salary savings (related to turnover) and the associated benefit costs. There is also expected savings from fuel savings along with lower workers compensation expenses and utility costs. Moving forward, however, the majority of the surplus from the aforementioned items is not expected to be repeated as much of the savings was identified and reprogrammed to accomplish other priorities during the development of the FY2017 school budget. The savings from FY2016 is proposed to be reinvested to address a variety of school division needs. The first grouping of requests is detailed in Schedule B, Part 1 in the attached item. Part 1 is highlighted by a number of planned uses such as funding to meet schools' one-time revenue need in FY2018, debt service savings to be employed as part of the effort to accelerate the referendum projects, and funding for replacement buses per the strategy developed last year. Schedule B, Part 2 lists a number of routine carry forward requests for the division which are largely comprised of items that were planned for and budgeted in FY2016, but that need to be reserved and re -appropriated because of timing constraints. Part 2 also includes two requests related to referendum projects, Manchester Middle and Falling Creek HVAC. That said, given the ongoing deliberations about the referendum pro},ects, scheduled discussions about school division priorities in general, and looming state budget issues, staff recommends establishing a reserve in the general fund for future school uses until there is agreement on the overall hierarchy of school division priorities and more certainty on the Commonwealth's revenue outlook. The reserve for future school needs would be established after funding 1) all the items in Schedule B, Part 1 (noting that the FY2018 Revenue Source and Debt Service reserves are to be held in the general fund); 2) all the items in Schedule B, Part 2 (except for Falling Creek and Manchester Middle); and 3) the $2 million request for staff computers in Schedule B, Part 3. The resulting school reserve would be re -appropriated and transferred to schools via either the adoption of a subsequent budget or through agenda items as needed. Staff recommends approval of all actions listed in this paper, including the suggested modifications which are discussed above and denoted in the margins on the attached school memo. 1= CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #31(2016) TO: SCHOOL BOARD FROM: MARCUS J. NEWSOME SUPERINTENDENT SUBIECT: BUDGET REVIEW -- YEAR-END 2015-2016 PERTINENT INFORMATION May 10, 2016 The School Board's adopted FY2016 financial plan totals $633,457,000 in three funds: 1) Operating Fund 2) Grants Fund 3) Federal Food Service Fund $581,100,000 $ 26,900,400 $ 25,456,600 At this time, there are several revenue and expenditure adjustments to be made within various appropriation categories and funds for this fiscal year. These are described for each fund below. Most of these require approval by the Board of Supervisors as indicated in Schedule A and the resolution at Attachment C. All funds are projected to be in balance at year end. The projected year-end operating fund balance as of April 30, 2016 is sufficient to meet the required reserves as outlined in Schedule B Parts 1 and 2. At this time, staff is projecting that this year-end balance will also be more than sufficient to address Part 3 of Schedule B, but confirmation cannot be made until after lune 30 when actual results of operations are known. At this time, there is one expenditure account that is expected to exceed the budget. Continued high growth in the cost of Comprehensive Services Act services and in the number of referrals from the school division could push the annual cost for FY2016 to $800,000 over budget. School and County budget staffs are working together to finalize the total cost estimate at this time. This unbudgeted amount will be addressed before any reservation of ending balance funds takes place. Final results of operations for FY2016, adjusted according to the county's financial audit, will be available on or about November 1, 2016. However, there is a need at this time to request action by the Board of Supervisors to reserve funds remaining at June 30, 2016, as indicated and in the order cited in Parts 1-3 of Schedule B. Then, if available, any remaining results of operations are requested to be transferred to the CCPS reserve for future capital improvements in the FY2017 operating fund. EVALUATION] ANALYSIS The analysis of the FY2016 year-end position includes revenue and expenditure changes for the operating and grants funds as well as the changes to the Capital Improvements Fund. These highlighted changes have occurred since the previous quarterly review (February 9, 2016). Memo #31 Schedule A FY2016 Revenue Adjustments Shoos Operating Fund -statrR2v2 Ve SedereKvnds -toC:a! Revemt Chance '31,000' -if7eee- Interest Earned 67,437 Net Change $67,437 SchQ01 Grants Fund Headstart 250,000 Medicaid Reimbursement 596,800 PSIS 100.000 Net Change $ 946,800 Eghool Food Service None School Capital Projects Fund Interest earned — 2011 VPSA Bonds $67,437 FY2016 Final Appropriation Changes Operabnq Debt Service $67,437 Grants Instruction $ 946,800 School Capital Projects Fund Build -A -House program $85,000 Transfer to Operating — Debt Service $67,437 $152,437 Memo #31 Page 2 School OQeraf€na Fund Rgvenue Changes State Revenue $ 431,000 The indicated amount results from an increase in state sales tax of $1,029,150 and decreases in Basic Aid ($592,900), VRS Group Life ($2,700) and AP Exams ($2,600) resulting from recent General Assembly actions. Federal Revenue $ 21,000 There is a decrease in funding for JROTC of $3,000, and increases in Impact Aid of $3,000, USDA of $8,700 and Federal Miscellaneous of $12,300. Local Revenue $ (615,000) For FY2016, local revenue received has not met the budgeted amount primarily in these areas: Driver's Education fees ($264,000), and Use of Buildings ($351,000). Local Unfunded $ 163,000 Interest Earnings $ 67,437 Interest earnings have been received from the 2011 VPSA bonds ($67,435) Necessitating an increase in the debt service appropriation category. Total Operating Fund Revenue Change $ 67,437 School Ooeratina Fund Exoenditure Chances Instruction Fund Balance $ (163,000) Instruction Fund Balance will be decreased to offset the net effect of the revenue changes listed above. Unfunded Appropriation $ 163,000 Unfunded Appropriation will be increased to record the amount of appropriation unavailable for use based on the revenue changes listed above. Debt Service $ 67,437 Interest earning have been received as indicated above, which must be applied to current debt service payments. Total Operating Fund Expenditure Change $ 67,437 t Memo #31 Page 3 Grants Fund Revenue Changes k Headstart $250,000 i The Headstart grant for FY2017 will begin on June 1, 2016. This requires us to request an c appropriation increase to cover those expenditures for one month that cannot be covered by the existing FY2016 budget. The requested appropriation change is an increase in the Instructional appropriation category and totals $250,000. Medicaid $ 596,800; The Medicaid reimbursement program is a relatively new program that is being phased in over time, making it difficult to predict total funding on a yearly basis. At this time, however, i $596,800 is expected to be received prior to year end, requiring an additional appropriation. Positive Behavior Intervention and Supports (PSIS) $ 100,000 Positive Behavior Intervention and Supports (PSIS) is a framework of tiered interventions focused on organizing supports, systems and procedures within a school community. PSIS supports success for all students behaviorally and academically within a positive, safe culture. By June 2016, 44 of our 63 schools will be implementing PSIS. This grant supports several training series to meet the individual school's PBIS team's action plan and current level of implementation as demonstrated by Benchmarks Of Quality (BOQ) scores and data including discipline, surveys, and needs assessments. Schools will be grouped according to need. Group 1 will receive training and support to Tier 1 core features with focus on classroom components. Group 2 will receive training on Advanced Tiers. Internal coaches will be identified and serve as an on-site resource to support staff. All coaches will be provided training and support during the school year. In addition, other topics such as defusing disruptions in the classroom, discipline data disproportion concerns along with trauma informed care will be provided. These professional development/work sessions will be opened to all CCPS PBIS schools as well as surrounding regional PBIS leadership teams. Total Grants Fund Revenue Changes $ 946,800 firants Fund Ex2gnditure Changes Headstart $250,000 See explanation above. Medicaid $ 596,800 See explanation above. PBIS $ 100,000 See explanation above. Total Grants Fund Expenditure Changes $ 946,800 Memo #31 Page 4 Federal Food Service Fund Revenue Changes None Federal FOOd Service Fund Expenditure Changes None Capital Proiects Furg In August of 2015, the School Board approved transfers from the CIP fund balance account to continue work on the Swift Creek Middle HVAC replacement and to begin design on the Failing Creek Middle HVAC replacement — both critical major maintenance projects. At this time, the bids have been received for the completion of the work at Swift Creek Middle, resulting in the need for an additional $1.8M .for Swift Creek. The recommendation is to transfer this amount from the CIP fund balance account in order to successfully bring this project to completion. The Build -a -House program has been a viable program at the Technical Center @ Courthouse for a number of years. A plan has been approved to build a fourth house, but an appropriation of $85,000 must be approved by the Board of Supervisors. All expenditures against this appropriation will be reimbursed by CAI Alternatives. This appropriation will reside in the Capital Improvement Fund — the nature of the project is such that it will take several years to complete. Interest Earned from the 2011 VPSA bonds needs to be appropriated to the CIP as a transfer to the Operating fund for use in Debt Service. RECOMMENDED ACTION The Superintendent recommends that the School Board: 1) Approve the revenue adjustments and appropriation changes at Schedule A; 2) Approve the following reserve requests: Once final results of operations for FY2016, adjusted according to the county's financial audit, are available, consider the requests included in Schedule 8, Parts 1 and 2. Once those are satisfied and the FY2016 reserves have been re -appropriated, consider any remaining FY2016 funding for use in satisfying the requests included in Schedule 8, Part 3. Then, if available, any remaining results of operations are requested to be transferred to the schools' reserve for future capital improvements in the FY2017 school operating fund; 3) Approve the transfer of $1.8M from CIP fund balance as indicated above to the Swift Creek Middle School HVAC replacement. 4) Approve the requests to the Board of Supervisors (Attachment C) related to a) revenue adjustments and appropriation changes at Schedule A and b) final results of operations for FY2016, adjusted according to the county's financial audit, as shown at Schedule B. . C400 ' '2 5) Authorize the Superintendent to make other appropriation adjustments to the School Operating Fund, as may be necessary to implement the actions contained in this year- end budget review, MJN/CAS/srn Attachments <5) C, :1:4ewS W p� 0% .0 a t Memo #31 Schedule B tat lu SL1C.V�c� ds S � L�i'C�c r� � ! Part 1: Required Reserves � ,�-t� ova,+!�✓a+�t! --(L,,,)1 � -� p,�,�4 I rCLs�jfyl To be carried forward and re-appropria in FY2017 or a future fiscal year Is appropriate 1,�14f* FY2018 Budgeted Revenue Source $2,000,000 For a number of years, the budget has contained a revenue source from a prior year budget. The FY2018 budget anticipates $2M as a revenue source from the FY2016 results of operations. Over the years, there has been a concerted effort to reduce the dependence on prior year revenue, which, at one point, was IA n_C about $11-$12M. FY2017 Budgeted Revenue Source $1,000,000 This is a required funding source for the next year's budget. This has been a practice, which along with other sound business practices, is in place to ensure there is no over expenditure of the current year budget. Debt Reserve (future fiscal years as needed) $4,000,000 A debt reserve was established in FY2015 to address the increased debt service expected as a result of truncating the 2013 referendum time period from 9 years to 7 years. This amount, if available at year 15 end, will fund about 90% of the requirement for this reserve for FY2016 and FY2017. Risk Management (FY2017) $ 200,000 An annual reserve to build a fund to manage large workers compensation claims. Replacement Buses (FY2017) $1,000,000 This reserve fulfills the requirement agreed to by the School Board and the Board of Supervisors to fund a bus replacement schedule annually in addition to the 100 -bus lease that was initiated in a prior year. Year-end funding, as available, of $1,000,000 will be designated for the purpose of purchasing replacement buses during the term of the lease. TOTAL — Part 1 $8,200,000 Memo #31 Schedule B Page 2 Part 2: Reserves to address FY2016 budgeted activities continuing into FY2017 To Be Carried Forward and Re -appropriated in FY2017 t Textbooks $ 4£7,000 It�X This funding permits us to continue to replace classroom texts on a timely basis. Wellness $ 165,450 This amount will permit continued funding of the long range wellness program developed by the wellness coordinator in FY2014. Print Shop $ 38,000 This amount will ensure funding for a replacement copier in the print shop. Purchased in 2007, this piece of equipment has 18 million impressions recorded to date and can only produce 25% of the copies of which a new machine is capable. Local Match to Grants $ 846,000 The operating fund match for grants continuing past the end of the current fiscal year. State Algebra Readiness Funding $ 627,200 To continue to fund a web -based curriculum that provides targeted intervention of middle school students (grades 6-8). Kagan Cooperative Learning for Elementary Schools (final phase) $ 33,000 This is an elementary training program implemented two years ago. At the end of this summer, six of our elementary schools will have completed training. Elementary Science Materials $ 82,900 The RFP process for selecting vendors for these resources and materials may not be complete prior to year end. If not, the existing funds will need to be carried over into FY2017 so that materials can be ordered prior to the start of the school year. Meadowbrook Specialty Center $ 60,000 The Meadowbrook specialty center — the Academy for Digital Entrepreneurship (MADE) was allocated $250,00 for start-up costs in the current year budget. Approximately $60,000 of that amount remains and must be reserved into FY2017 so that the remaining materials can be ordered prior to the start of the school year. Private Donation $ 122,000 A donation from an anonymous donor. '�S>Cv�'5 Memo #31 Schedule B Page 3 Cafeteria Furniture $ 277,600 The non-federal food service fund is no longer in existence; however, the remaining reserve for that fund provided funding to purchase cafeteria furniture for those schools determined to be most in need. The purchasing process will continue into FY2017. Failing Creek Middle School HVAC Replacement $2,100,000 This reserve is needed to fund the Falling Creek Middle School HVAC replacement project at the level of the Swift Creek HVAC replacement project mentioned earlier. The design phase of the project has begun, and while the construction phase is not scheduled to be bid until January 2017 at the earliest, the recent low bid for the Swift Creek project is an indication that the current level of funding in the Falling Creek project will not be sufficient to successfully complete the project. Once construction bids are received for this project, funding for the project will be re-evaluated. Manchester Middle School Renovation/Major Maintenance $1,310,000 The funding for additional trailers to house students during a renovation and the moving expenses associated with existing trailers has traditionally been included in the facilities budget (operating fund). Funding of $1,250,000 should be sufficient to cover these operating expenses to be incurred during the renovation. In addition, the fire doors at Bird HS require replacement ($50,000) and a renovation of the Midlothian HS ticket booth will complement existing upgrades to the athletic facility there ($10,000). TOTAL. — Part 2 $6.129-150 a, ° .ff.`s;' Memo #31 Schedule B Part 3: Reserves Contingent Upon Availability of FY2016 Unspent Funds Page 4 To Be Carried Forward and Re -appropriated in FY2017 Staff Replacement Computers $2,000,000 The out years of the approved 5 -year financial plan include funding to begin a reserve for this purpose. However, In the near term, it is critical that we begin to replace teacher and staff computers as soon as possible. Nearly all teacher laptops and about 1300 other staff computers will reach 5 years of age by the fall of 2016. Replacements are necessary due to physical damage, hard drive failure and substandard memory allocation (current application demands for memory are greater than before). This amount will be the first year cost of a 4 -year plan to replace the current aging machines. Reserve for Potential Future 5 -year Plan initiatives $2,000,000 The School Board has been presented with a number of cost analyses and proposals related to changing school start times. At the current time, however, no decision has been made on this topic. The School Board continues to have discussions to seek feedback from the community as a whole. Because the proposals under discussion are not currently included in the 5 -year plan, this request will begin the planning process to earmark one-time funds that could be used for this initiative If approved. The availability of these funds are contingent on the results of FY2016 operations and will not be allocated for a particular use until a final decision is made. aP Reserve $6,000,000 + The School Board requests any remaining funds (estimated at a minimum of $6,000,000 at this time) in the FY2016 budget (after all of the above reserves have been satisfied) be earmarked and re - appropriated to the CCPS reserve for future capital improvements in the FY2017 operating fund, for use as needed to support the 2013 bond referendum projects and other critical major maintenance needs. T 18 + Tota! Estimated Request $24 329 1,S0+ 0'S Memo #31 Attachment C VIRGINIA: At a regularly scheduled meeting of the Chesterfield County School Board held Tuesday evening, May 10, 2016, at 6:30 pm in the Public Meeting Room at the Chesterfield County government complex PRESENT: Dianne H. Smith, Chair Carrie E. Coyner, Vice -Chair Rob Thompson Javaid Siddigi John Erbach RESOLUTION WHEREAS, there is a need to make the revenue and expenditure adjustments as shown on Schedule A, and, WHEREAS, the ending balance for FY2016, is sufficient as currently projected to meet the reserve requirements (Part 1 and Part 2 of Schedule B) and is most likely sufficient to meet the reserve requests in Part 3 of Schedule B; WHEREAS, there is a need to reserve the funds identified in Schedule B in the School Operating Fund; and, NOW, THEREFORE, BE IT RESOLVED, that on motion of John Erbach, seconded by Rob Thompson, the School Board hereby requests the Board of Supervisors to 1) approve the revisions shown at Schedule A, 2) reserve the funds identified at Schedule B in the School Operating Fund, and 3) if available, transfer any remaining results of operations to the CCPS reserve for future capital projects in the FY2017 school operating fund. This request would be dependent upon the final results of FY2016 operations, adjusted according to the county's financial audit. Adrienne Hairston, Clerk Marcus J. Newsome, Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 Meeting Date: June 22, 2016 Item Number: 8.0.26. Subiect: Approval by the Board of Supervisors of the Appointment of Rebecca T. Dickson as Part -Time Interim Deputy County Administrator for Management Services County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the appointment of Rebecca T. Dickson as part-time interim Deputy County Administrator for Management Services. Summary of Information: Under § 4.2 of the County Charter, the Board must approve the appointment of Deputy County Administrators made by the County Administrator. The County Administrator recommends that the Board approve the appointment of Rebecca T. Dickson as part-time interim Deputy County Administrator for Management Services. The Virginia Retirement System requires that Ms. Dickson work no more than 29 hours per week and that she work no more than 90 calendar days. Her appointment will be limited to these restrictions. This appointment will begin on June 28, 2016 and expire on September 25, 2016. Preparer: James J. L. Stegmaier Attachments: 1:1 Yes Title: County Administrator 0425:96680.1 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 5 L , f AGENDA Meeting Date: June 22, 2016 Item Number: 9.A. Subiect: Developer Water and Sewer Contracts Countv Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 07-0266 Project Name: Ironbridge Corner Location: 11301 Ironbridge Road Developer: Iron Bridge Road Apartments Virginia LLC Contractor: Mills Construction Company of South Carolina, Incorporated Contract Amount: Water Improvements - $ 30,880.00 Wastewater Improvements - $ 15,865.50 District: Bermuda Preparer: Michael A. Nannery, P. E. Attachments: Flyes No Title: Assistant Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 5 AGENDA Summary of Information: (Continued 2. Contract Number: 10-0197 Project Name: Wynwood at Foxcreek Section 9 Location: 6300 Woolridge Road Developer: Wynwood Developer, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $ 61,170.10 Wastewater Improvements - $ 87,624.20 District: Matoaca 3. Contract Number: 14-0218 Project Name: Harper's Mill Northeast, Section 4 Location: 15600 Harper's Mill Parkway Developer: HMG Investments LLC Contractor: Richard L. Crowder Construction Company Contract Amount: Water Improvements - $ 111,873.13 Wastewater Improvements - $ 139,225.32 District: Matoaca 4. Contract Number: 14-0303 Project Name: Redeemer Lutheran Church Location: 9400 Redbridge Road Developer: Redeemer Lutheran Church Contractor: Carr Contracting Company LLC Contract Amount: Water Improvements - $ 23,710.00 District: Clover Hill CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 5 AGENDA Summary of Information: (Continued) 5. Contract Number: 15-0111 Project Name: Greenwich Walk at Fox Creek Phase 1 Location: 15738 Cosby Road Developer: Greenwich Developer, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $ 452,763.50 Wastewater Improvements - $ 311,409.50 District: Matoaca 6. Contract Number: 15-0132 Project Name: Rountrey Recreation Center Location: 3400 Wooridge Road Developer: Rountrey Development Corporation Contractor: Piedmont Construction Company, Incorporated Contract Amount: Water Improvements - $ 8,275.00 Wastewater Improvements - $ 6,900.00 District: Clover Hill 7. Contract Number: 15-0152 Project Name: Henshaw Drainage Products Expansion Location: 13300 Ramblewood Drive Developer: PP & J Properties LLC Contractor: Coastal Utilities Incorporated Contract Amount: Water Improvements - $ 12,476.00 District: Bermuda CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 5 AGENDA Summary of Information: (Continued 8. Contract Number: 15-0198 Project Name: Greenwich Walk at Fox Creek Phase 2 Location: 15740 Cosby Road Developer: Greenwich Developer, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $ 79,412.60 Wastewater Improvements - $ 69,265.49 District: Matoaca 9. Contract Number: 15-0207 Project Name: Harpers Mill South Phase Section 1 Location: 15901 Harpers Mill Parkway Developer: HMG Investments LLC Contractor: Piedmont Construction Company Incorporated Contract Amount: Water Improvements - $ 135,000.00 Wastewater Improvements - $ 312,100.00 District: Matoaca 10. Contract Number: 15-0244 Project Name: Kiddie Academy of Midlothian Location: 6801 Woodlake Commons Loop Developer: CRDR Management LLC Contractor: Carr Contracting Company LLC Contract Amount: Water Improvements - $ 15,679.00 Wastewater Improvements - $ 8,592.00 District: Matoaca CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 5 of 5 AGENDA Summary of Information: (Continued) 11. Contract Number: 15-0347 Project Name: Hallsley, Section 3C Location: 15350 Hunting Hill Road Developer: East West - Hallsley, LLC Contractor: Piedmont Construction Company Incorporated Contract Amount: Water Improvements - $ 103,000.00 Wastewater Improvements - $ 185,000.00 District: Midlothian 12. Contract Number: 15-0351 Project Name: Fresenius Medical Location: 5802 Jefferson Davis Highway Developer: MFB Chesterfield LLC Contractor: Leipertz Construction Contract Amount: Water Improvements - $ 29,686.41 Wastewater Improvements - $ 14,612.80 District: Bermuda CHESTERFIELD COUNTY 6o BOARD OF SUPERVISORS Page 1 of 1 ` AGENDA Meeting Date: June 22, 2016 Item Number: 9.8. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparer: James J. L. Stegmaier Title: County Administrator Attachments: Yes ❑ No # CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances 6/22/2016 % of General Fund Fiscal Year Budgeted Expenditures 2012 $53,495,000 8.2% 2013 $53,495,000 8.0% 2014 $55,000,000 8.1% 2015 $57,248,000 8.1% 2016 $58,668,400 8.1% CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 6/22/2016 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014 4/23/2014 FY2015 Budget Addition 23,885,400 29,823,297 4/23/2015 FY2015 Capital Projects (21,529,100) 8,294,197 Additional funding for renovations to the Police building and 8/27/2014 adjoining lobby area (1,000,000) 7,294,197 3/27/2015 Return funds from completed projects 20,865 7,315,062 4/7/2015 Return funds from completed projects 18,333 7,333,395 5/29/2015 Return funds from completed projects 523 7,333,918 6/10/2015 Return funds from completed projects 4,573 7,338,491 6/30/2015 Return funds from completed projects 10,359 7,348,850 FOR FISCAL YEAR 2016 BEGINNING JULY 1, 2015 4/15/2015 FY2016 Budget Addition 24,488,500 31,837,350 4/15/2015 FY2016 Capital Projects (23,886,000) 7,951,350 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS 6/22/2016 Maximum Balance Carry Over Pending from FY2015 Funds Used Items on Board District Prior Years Appropriation Year to Date 6/22 Agenda Approval Bermuda $32,053 $33,500 $28,030 $3,500 $34,023 Clover Hill 34,003 33,500 10,143 0 57,360 Dale 37,500 33,500 11,494 870 58,636 Matoaca 26,913 33,500 17,754 0 42,659 x Midlothian 37,500 33,500 11,240 0 59,760 County Wide 0 0 0 0 0 *Change in balance, reduction of $1,440; correction made where item posted use of $160 when should have been $1,600. Prepared by Accounting Department May 31, 2016 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance Began Description Amount Ends 5/31/2016 04/99 Public Facility Lease — Juvenile Courts Project $ 16,100,000 01/20 $ 3,255,000 (Refinanced 10/10) 10/04 Cloverleaf Mall Redevelopment Project** 16,596,199 10/20 7,347,868 12/04 Energy Improvements at County Facilities 1,519,567 12/17 346,145 05/06 Certificates of Participation* — Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 11/24 440,000 08/07 Certificates of Participation* — Building Expansion/Renovation, Equipment Acquisition 22,220,000 11/27 2,330,000 06/12 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 19,755,000 11/24 18,065,000 9/14 Dell Financial Services - Middle School Chromebooks 4,146,000 01/17 1,247,748 8/15 Dell Financial Services - High School Chromebooks 5,633,259 08/17 3,353,198 9/15 Master Equipment Lease Purchase Agreement - School buses 8,649,800 09/22 8,065,213 5/16 Certificates of Participation — Building Expansion, Renovation, Installation Equipping 6,665,000 10/36 6,665,000 5/16 Certificates of Participation Refunding — Building Acquisition, Construction, Expansion, Renovation, Installation, Furnishing and Equipping; Acquisition/Installation of Systems; Equipment Acquisition 13,140,000 10/27 13,140,000 *Partially Refinanced 06/12 and 5/16 **Amended and restated 12/14 TOTAL APPROVED AND EXECUTED $ 126,384,825 $ 64,255,173 PENDING EXECUTION None x«7:1 �� �� � � ► 1 BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 9.C. Subiect: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 15PD0192) to Permit a Special Purpose Park in Residential (R-7 and R-9) Districts County Administrator's Comments: County Administrator: Board Action Requested: On May 17, 2016, the Planning Commission determined that the proposed special purpose park is in substantial accord with the Comprehensive Plan, as per attached (Case 15PD0192). Staff suggests the Board take no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparer: Kirkland A. Turner Attachments: Yes Title: Director of Planning 1-1 No -leg CASE NUMBER: 15PDO192 APPLICANT: Chesterfield County Parks and Recreation APPROVAL CHESTERFIELD COUNTY, VIRGINIA AI SUBSTANTIAL Magisterial District: CLOVER HILL ACCORD REVIEW 3005 Clintwood Road RECOMMEND APPROVAL • Complies with recommendations of the Public Facilities Plan Board of Supervisors (BOS) Public Hearing Date: Creek Linear Park JUNE 22, 2016 STAFF BOS Time Remaining: Request Property 365 DAYS • Satisfies the criteria of location, character and extent as specified in the Code of Virginia Applicant's Contact: STUART CONNOCK (804-751-4484) PUCKF-TT PL Planning Department Case Manager: r--- 7-1 DARLA ORR (804-717-6533) APPLICANT'S REQUEST Substantial Accord Determination to permit a special purpose park in Residential (R-7 and R-9) Districts. A public park (Falling Creek Linear Park) is planned. Notes: A. Conditions may be imposed. B. Conditions and a conceptual plan are located in Attachments 1 and 2 RECOMMENDATION PLANNING APPROVAL COMMISSION (5/17/2016) RECOMMEND APPROVAL • Complies with recommendations of the Public Facilities Plan • Allows for development of a portion of the Falling Creek Linear Park o Enhances a unique recreational and environmental STAFF resource • Provides connection between public facilities • Satisfies the criteria of location, character and extent as specified in the Code of Virginia Providing a FIRST CHOICE community through excellence in public service`' SUMMARY OF IDENTIFIED ISSUES Department PLANNING Issue - FIRE - CDOT - VIDOT - UTILITIES - ENVIRONMENTAL ENGINEERING REVITALIZATION 15PD0192-2016JUN22-13c�W171 0 11 0 C) LL MEMO 06 00 75 CZ (D 00 cc Q) E E U, E o 0 0 UJ 00 C) CC,)) C) LL C) ON C,4 0-) CL CY) 0 00 C) CO 0 '0o gco H n C)C) C) CY) < C) 0 , LO cy) , I— n LO CN J Z 0 11 0 C) LL �ao 06 00 (D 00 0-j L. LO o 06 0 UJ 00 C) CC,)) C) LL C) C,4 0-) CL CY) 0 00 C) CO 0 '0o gco H n C)C) C) CY) < C) 0 , LO cy) , I— n LO CN cn -0 Z cn < �ao Map 2: Comprehensive Plan Classification- SUBURBAN RESIDENTIAL H: The designation suggests the gnaws Su Lj bject Property is appropriate for residential use (2 — 4 dwellings per acre). 1,000 500 0 1,000 1 Feet w A 15 P DO 192-2016J U N 2 2- BOS-R PT &G0173 5 15P DO 192-2016J U N22-BOS-RPT aZ3174 The eastern most sixteen (16) acres of the request property was zoned Residential (R-9) as part of a96.7acre tract inI977(773NOO69). The remainder ofthe request acreage was zoned Residential (R-7) as port of county -wide rezoning in 1972. The request properties are situated along Falling Creek which would allow for development of portion ofthe Falling Creek Linear Park assuggested bvthe Public Facilities Plan "Linear Parks and Trails" section. The proposed park would be developed for passive recreational uses, to include trails and observation and interpretation ofenvironmental resources. Planned facilities include trails, a small trail head and parking where appropriate. Connections to neighborhoods are planned to allow adjacent landowners access to the park. The applicant has indicated that the request property fronts approximately 1/4 nni|e of the creek. The intent is to provide a trail system through this corridor that would: • Serve asemeans ofpedestrian access between destinations • Support active lifestyles w Provide additional opportunities for recreation and natural resource appreciation The following is an overview of the development: General Overview Requirements Details Park development in compliance with conceptual Development Plan development plan Condition 1 and Attachments 1 and 2 @ Trail setback minimum of 50 feet from rear property line of lots occupied by single family residential use Setback 0 Natural vegetation within setback shall be retained unless dead, diseased or dying Condition 2 and Attachment 1 FIRE SERVICE Staff Contact: Anthony Batten (717-6167) battena@chesterfield.gov Nearby Fire and Emergency Medical Service (EMS) Facilities Fire Station Manchester Volunteer Rescue Squad Fire Station, Company Number 24 EMS Facility Manchester Volunteer Rescue Squad This request will have a minimal impact on Fire and EMS. COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county -wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and it is anticipated to be VDOT Land Use Regulations Traffic Impact Analysis (24VAC30-155) Consideration for provision of proper commercial entrances to the properties Access Management (24VAC30-73) and adequate parking facilities to handle the expected volume of traffic that will be attracted to the points of access Subdivision Street Acceptance (24VAC30-91/92) Land Use Permit (24VAC30-151) VDOT has no objection; recommends Summary consideration be given during plans review to site access by motoring visitor's 7 25PDO183-2016JUN22-BO6RPT � The proposal's impacts on the County's utility system are detailed in the chart below: Water and Wastewater Systems Currently Size of Existing Line Connection Required by County Code? Water No 1211 Yes Wastewater No 811 Yes The proposed use will not impact the public water and wastewater systems. Environmental Engineering has no comment on this request. The subject site is located in the Eastern Route 36OCorridor Special Focus Revitalization Area. The Revitalization Office supports development in revitalization areas that represents a substantial improvement above current area conditions. This proposal represents substantial improvement above conditions, by increasing the availability, accessibility, and quality of recreational amenities inthe area. CASE HISTORY Applicant Submittals 3/11/2015 Application submitted; Applicant agreed to June 16, 2015 Commission hearing 6/15/2015 Applicant withdrew two (2) parcels from request —11303 Perdido Court and 11300 Gravier Road 4/25/2016 Applicant submitted conditions and conceptual development plan Community Meetings 6/11/2015 Issues Discussed • Proposed as part of bikeways/trails plan • Concern with access between homes in middle of subdivision • Increased traffic and public parking along neighborhood streets • Trail along rear yards of existing lots; lack of privacy and increase in crime • Parks add to quality of life and health of citizens • Opposition to connections within subdivisions to south • Relocating trail along north side of creek •Disturbance of natural wildlife habitat and area flooding 4/5/2016 Issues Discussed • Trail design and parking locations (not directed to Puckett Place) • Safety and crime analysis • Environmental impacts, including floodable boardwalk • Construction time table, maintenance and financing • Park will not be Ht and trash pick-up is part of Park maintenance • Concern homeowners insurance may increase Planning Commission Meetings 6/16/2015 Applicant Comments • Logical extension between existing parks and area school • Meets Public Facility Plan goals • Preserves natural resources and provides trail extensions • Acquire by land donation; construction commence when funds available Citizen Comments • Opposition expressed concerns relative to: • Cost to taxpayers for park construction, maintenance and safety patrols • Reduced privacy and safety; ample buffers and restroom facilities should be provided • Increased traffic, crime and littering • Potential access during all hours and parking on neighborhood streets • Wetland and wildlife disturbance, and area flooding • Lack of citizen involvement • No benefit to area children since they do not attend Providence Elementary 15P DO 192-2016J U N 22-BOS-RPT &G31-78 Planning Commission Meetings (Continued) 6/16/2015 o Minimal use of existing neighborhood trails o Public trail not logical in middle of established neighborhood • Support expressed the following: o Preservation and enjoyment of natural resources o Communities should be more biker and walker friendly o Owners in Brandon subdivision support proposal o Increase property values and quality of life Commission Discussion • Commissioners' questioned land acquisition and construction costs • Mr. Waller expressed concern about the proximity of the trail to citizens' lots • Mr. Gulley indicated a deferral would be appropriate • In response to Commissioners' questions and citizen comments, the applicant indicated: o Land donation is acceptable and Public Facilities Plan suggests a linear park is appropriate at this location o No cost estimates available; construction would be budgeted and occur as funds available o Plan to keep costs down and be stewards of environment; construction planned with minimal impacts Action — DEFERRED TO AUGUST 18, 2015 AT APPLICANT'S REQUEST 8/18/2015 Action — DEFERRED TO REGULARLY SCHEDULED MEETING IN FEBRUARY 2016 AT APPLICANT'S REQUEST 2/16/2016 Action — DEFERRED TO MAY 17, 2016 WITH APPLICANT'S CONSENT 5/17/2016 ` Citizen Comments No one spoke to the request Commission Discussion • Mrs. Freye expressed appreciation for the additional work by staff since the February deferral to evaluate the property and develop a conceptual plan acceptable to area citizens. RECOMMENDATION — APPROVAL AND ACCEPTANCE OF THE CONDITIONS IN ATTACHMENT 1 Motion: FREYE Second: WALLIN AYES: WALLIN, SLOAN, FREYE, JACKSON AND JONES The Board of Supervisors on Wednesday, June 22, 2016, beginning at 3:00 p.m., will consider this request. 10 15PD0192-2016JUN22-BOS-RPT G 31i'' 1. Development shall be in general conformance with the conceptual development plan entitled "Upper Falling Creek Greenway, Potential Park Land Acquisition & Proposed Development Plan" dated March 23, 2016, and prepared by Chesterfield County Parks and Recreation. (P) 2. A minimum fifty (50) foot setback shall be provided between the trail and the rear lot lines of properties occupied by single family residential use. Within this setback, natural vegetation shall be maintained with no trees being removed except those which are dead, diseased or dying. (P) 11 15PD0192-2016JUN22-BOS-16: Tel fl, o I clyl F IF iu t -j t IS'i Ld, LLJ Lu 0 .0 re CO CL C5 UJ tai uj CL Will AL, CL 12 15PD0192-2016JUN22-BOS-V June 22, 2016 Speakers List Afternoon Session 1. Clissa England 2. 3. 4. 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 11. Subiect: Closed Session Y County Administrator: Summary of Information: 1)Closed session pursuant to § 2.2-3711(A) (5), Code of Virginia, 1950, as amended, to discuss prospective industries locating in the County where no previous announcement has been made of the industries' interest in locating in the County; 2) closed session pursuant to § 2.2-3711(A) (3), Code of Virginia, 1950, as amended, to discuss the acquisition of real property for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, and 3) closed session pursuant to § 2.2-3711 (A) (7), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding specific legal matters requiring the provision of legal advice relating to the lease for the Chesterfield County Airport. Preparer: Jeffrey L. Mincks Attachments: 7 Yes ■ No Title: County Attorney 0425:96658.1 CHESTERFIELD COUNTY w BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 15.A. Subiect: Resolution Recognizing Mr. Evan David Summers Upon Attaining the Rank of Eagle Scout County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Evan David Summers, Troop 2842, sponsored by the Episcopal Church of Our Saviour, upon attaining the rank of Eagle Scout. Mr. Summers is a resident of the Matoaca District. He will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparer: Janice Blakley Attachments: Yes Title ❑ No Clerk to the Board RECOGNIZING MR. EVAN DAVID SUMMERS UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Evan David Summers, Troop 2842, sponsored by the Episcopal Church of Our Saviour, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Evan has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of June 2016, publicly recognizes Mr. Evan David Summers, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. f'F�Eiec" co ay i .Y?RGI*iU!m'' CHESTERFIELD COUNTY BOARD •SUPERVISORS AGENDA . 1 Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 153. Subject: Resolution Recognizing Mr. James J.L. "Jay" Stegmaier, County Administrator, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board of Supervisors will recognize Mr. James J.L. Stegmaier, County Administrator, upon his retirement. Mr. Stegmaier served the citizens of Chesterfield County for nearly 37 years. He began work with the county's budget office in 1979 and became director of the department in 1986. He then served as deputy county administrator beginning in 1997, and was appointed as county administrator in 2007. His positive contributions to the citizens of Chesterfield County will be felt for many years to come. Preparer: Louis Lassiter Attachments: Yes Title: Assistant County Administrator F-1No 406,0185 RECOGNIZING MR. JAMES J.L. STEGMAIER UPON HIS RETIREMENT WHEREAS, Mr. James J. L. "Jay" Stegmaier, armed with an undergraduate degree from the Catholic University of America and a master's degree from the University of Virginia began his career with Chesterfield County in 1979 as analyst in the Budget and Management Department; and WHEREAS, Mr. Stegmaier's exemplary performance moved him rapidly through the ranks, earning him the titles of budget director in 1986 and deputy county administrator for management services in 1997; and WHEREAS, in 2007, recognizing Mr. Stegmaier's formidable talents and leadership skills, as well as his unwavering integrity and stalwart dedication to Chesterfield County, the Board of Supervisors appointed him as county administrator; and WHEREAS, guided by Mr. Stegmaier's prodigious financial aptitude, Chesterfield County earned its third top credit rating in 1997, securing the triple -AAA credit ratings which Chesterfield enjoys on its general obligation bonds; and WHEREAS, Mr. Stegmaier took the helm of county government at the beginning of the "Great Recession" and, along with the Board of Supervisors, navigated these financial storms, constantly assuring staff and the public that Chesterfield was simply "not going to participate in the recession"; and WHEREAS, Mr. Stegmaier guided Chesterfield through the most difficult circumstances the county had faced since the Great Depression resulting in a more efficient government and a vastly expanded commercial and industrial base; and WHEREAS, Mr. Stegmaier made each of his decisions related to resource allocations with the best of intentions for the citizens' well-being and overall high quality of life for those privileged to live in Chesterfield; and WHEREAS, Mr. Stegmaier's unflagging optimism and strict code of ethics helped Chesterfield remain a vibrant, growing community and a national model for a well-managed, fiscally -stable, innovative, ethical, diverse, and business -friendly community; and WHEREAS, as county administrator, Mr. Stegmaier displayed wisdom in managing the daily operations of a county government that is the lowest cost per capita full-service local government in the state, a fact confirmed by the Commonwealth's Auditor of Public Accounts; and WHEREAS, Mr. Stegmaier demonstrated his strong commitment to Chesterfield County employees by implementing many programs and initiatives to benefit them, including the Employee Medical Center, C -Fit and other wellness programs, and Paid Time Off (PTO) to improve traditional annual and sick leave plans; and WHEREAS, Mr. Stegmaier has always focused on the next generation of county leaders, encouraging public service through meetings and discussions with emerging leaders, interns and the Chesterfield Young Professionals group; and WHEREAS, Chesterfield County solidified its position at the peak of the financial heights, maintaining its coveted triple-A debt rating, the highest level possible, from the three national bond -rating agencies for general obligation bonds as well as the virtually unheard of AAA revenue bond rating for its utility bonds; and WHEREAS, Mr. Stegmaier has been a strong proponent for public safety advocating additional positions for police, fire, sheriff and emergency communications; replacement of public safety equipment and enhanced vehicles and public safety career development programs; and WHEREAS, Mr. Stegmaier has supported the county's award-winning school system working to reduce the pupil -teacher ratio, to expand opportunities for career and technical education for students, and to lend the county's professional support to school administration; and WHEREAS, under Mr. Stegmaier's guidance, the county adopted a new Comprehensive Plan to guide its future growth and development while maintaining a high quality of life for residents and businesses; and WHEREAS, Mr. Stegmaier was unequaled in his commitment to business growth in the county, and he held monthly meetings with representatives of the Chesterfield Chamber of Commerce and the Chesterfield Business Council, to receive input from the business community on county -related issues; and WHEREAS, Mr. Stegmaier was a prime moving force behind Chesterfield County becoming a popular destination for sports tourism, which had an economic impact of $24 million in fiscal year 2015, and represented the largest tourism group market for the Richmond Region; and WHEREAS, under Mr. Stegmaier's leadership, economic development in Chesterfield County has occurred at a record-breaking pace; employment in the county is setting records as companies add new workers to their payrolls; the number of businesses is the highest in the county's history; and Chesterfield has the largest manufacturing payroll in the Commonwealth of Virginia and continues to create high -paying manufacturing jobs; and WHEREAS, during Mr. Stegmaier's tenure as county administrator, there have been economic development announcements of more than $3.2 billion of new capital investment and the creation of more than 9,000 new jobs; Sabra Dipping Company, LLC, and amazon.com have established operations in the county; a major shopping mall has been redeveloped; and long-established firms have expanded, including Maruchan Virginia, Inc., E.I. du Pont de Nemours and Company, Evonik Industries, and Honeywell International, Inc.; and i&o' 01 107 WHEREAS, Mr. Stegmaier helped secure a $2 billion investment from Shandong Tranlin Paper Co., Ltd., to open a plant in Chesterfield County, the largest single investment in the history of Chesterfield County, that will generate more than 2,000 jobs by 2020; and WHEREAS, during his tenure, Mr. Stegmaier demonstrated his strong commitment to regional cooperation, as evidenced by his service on various boards and organizations, including the Appomattox River Water Authority and South Central Wastewater Authority, Greater Richmond Convention Center Authority, Greater Richmond Partnership, Capital Region Collaborative, the Innovation Council of the Virginia Biotechnology Research Park, United Way of Greater Richmond and Petersburg, First Tee of Greater Richmond Golf Course, Leadership Metro Richmond, and the Bon Secours St. Francis Medical Center Community Advisory Board; and WHEREAS, Mr. Stegmaier employed a collaborative management style, focusing on serving the community and those with whom he works; he always led by example and was seen frequently at the work sites of county employees, giving encouragement, raising spirts and listening to how he could better do his job; and WHEREAS, Mr. Stegmaier was best known for his uncompromising commitment to ethics, to fairness, and to equal treatment of all; Mr. Stegmaier demonstrated to all people genuine humility, concern, and interest, and he saw value in each person and tirelessly endeavored to help people reach their highest potential; and WHEREAS, Mr. Stegmaier has selflessly devoted his professional life to the betterment of Chesterfield County and will retire from Chesterfield County government on July 1, 2016, with a legacy of outstanding leadership. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of June 2016, publicly recognizes Mr. James J.L. "Jay" Stegmaier, extends the sincere appreciation and gratitude of employees, residents and the business community of Chesterfield County for his exemplary service, and conveys to Mr. Stegmaier and his wife, Margot, best wishes for a long, happy, and fulfilling retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Stegmaier and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. June 22, 2016 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. Kevin McNulty 2. John O'Reill 3. 9 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 0 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 1 f5 AGENDA Meeting Date: June 22, 2016 Item Number: 18.A. Subject: Public Hearing to Consider the FY2017 Secondary Road Improvement Budget County Administrator's Comments: County Administrator: Board Action Reques4d: The Board is requested to hold a public hearing to consider the Virginia Department of Transportation (VDOT) FY2017 Secondary Road Improvement Budget for Chesterfield County. Summary of Information: VDOT has requested the county to approve their proposed FY2017 Secondary Road Improvement Budget. The budget identifies the specific secondary road improvement allocations for the fiscal year. Each year, VDOT asks the Board of Supervisors to approve the upcoming budget so that it will be in place at the beginning of the fiscal year on July 1. In order to meet VDOT's request, the Board is requested to act on this item at the June 22, 2016 meeting. The FY2017 budget represents the implementation of the second year of the Secondary Road Six -Year Improvement Plan adopted by the Board in May 2015. VDOT estimates $1,133,073 will be available for secondary road improvements in FY2017. Funding for FY2017 has been programmed to the following projects (see Attachment A): Newbys Bridge Road at Burnett Drive Preparer: Jesse. W. Smith. Title: Director of Transportation Preparer: Allan Carmody Title: Director of Budget and Management Attachments: Yes F❑ No &CZ1,80 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: continued Curve Improvement, Nash Road over Rita Branch Bridge Reconstruction, Potts Street Paving, Adventure Hill Lane Paving and Wild Turkey Run Rural Addition. Staff will work with VDOT to develop a revised FY2018-FY2023 Secondary Road Six -Year Improvement Plan for the Board's consideration next year. Recommendation: Staff recommends the Board adopt the attached resolution approving VDOT's proposed FY2017 Secondary Road Improvement Budget as presented. District: Countywide ��0 01 WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2017 Secondary Road Improvement Budget to the county; and WHEREAS, the FY2017 budget represents the implementation of the second year of VDOT's Six -Year Improvement Plan adopted by the Board in May 2015. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2017 Secondary Road Improvement Budget as presented by VDOT. 1 �044.40 "Wolmleffirgoo l ••• 0 1& 1 q 0 10 000A mm a I PROJECT FROM -TO DESCRIPTION ALLOCATION $1,133,073 � 0 392 ATTACHM111111 ENT A NEWBYS BRIDGE RD ATBURNETTDR CURVE IMPROVEMENT $279,164 NASH RD AT RrrA BRANCH BRIDGE REPLACEMENT $795,083 POTTS ST PAVING $5,417 ADVENTURE HILL LN PAVING $11,829 WILD TURKEY RUN PAVING $41,580 $1,133,073 � 0 392 ATTACHM111111 ENT A Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date June 15, 2016 Date Category Description Ad Size Total Cost 06/15/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of CIr 2 x 22 L 218.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• ginik at an adjourned meeting on Wednesday, Jura 22, 2016, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administra. tion Building, Route 10 and loci Road, Chesterfield, Virginia, will hold a public gearing where persons may appear and present their views con. ceming: Adoption of the FY2017 Secondary Road Improvement Budget for Chesterfield County, Interested citizens may present comments regarding the secondary road improvement budget. The budget is available at the Chesterfield County Transportation Department located in the Chesterfield County Community Development budding at %W Government Center Parkway, 3rd Floor, or call 761037, between the hours of &30 a.m. to 5:00 p.m. VDOT ensures nondiscrimination in all programs and activities in ac, cordance with Title VI of the Civil Rights Act of 1964. The hearing is held ata public facilittyy designed to be accessible to persons with disabiNes, Any persons wdh questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 761200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, June 17, 2016. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/08, 06/15/2016 The First insertion being given ... 06/08/2016 Newspaper reference: 0000323814 Sworn to and subscribed before me this Nota ublic Supervisor KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia State of Virginia 356753 City of Richmond My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 18.6. Subject: Public Hearing to Consider Private Individual Onsite Water and Sewage Systems (Wells, Septic Tanks and Alternative Onsite Sewage) Code Amendments County Administrator's Comments: I County Administrator: Board Action Requested: Following a public hearing, adopt the attached code amendments. Summary of Information: On May 17, 2016, the Planning Commission unanimously recommended approval of the proposed amendments. Details regarding the proposed amendments are attached. Attachments • Background Paper • Attachment A -Clean Proposed Ordinance • Attachment B-Blackline Proposed Ordinance • Attachment C -Public Comments And Staff Responses Preparer: Kirkland A. Turner Title: Director of Planning Attachments: Yes1:1No # 0001-11f- Background Paper 6/3/2016 &33L54 111111111111 11 IN 11 111: IMPLEMENTATION OF THE COMPREHENSIVE PLAN PROJECT: As recommended by the comprehensive plan, evaluate existing ordinances relative to private individual water (wells) systems and wastewater /septic tanks and alternative onsite sewage) systems to determine if standards should be updated based upon current technology and if so, amend ordinances appropriately. The Planning and Health Departments, in concert with the County Attorney's Office, evaluated existing ordinances and determined that amendments would be appropriate to address current technology and eliminate redundancy orconflicts with state requirements. Requirements relative tothe use of private systems currently reside in two sections of the County Code, Chapters 12 and 17. On May 17, 2016, the Planning Commission considered the proposed amendments and recommended approval. On June 22, 20I6i the Board of Supervisors will hold a public hearing on the proposed amendments. The amendments were posted tothe website for public input. Comments received and staffs responses are provided in Attachment C. Those interested in this project are invited to attend public meetings and hearings, and continue to monitor the website for important updates. Moving Forward... The Comprehensive pk7n for Chesterfield County (The Plan) provides guidance and direction for meeting the county's needs based upon anticipated growth and development. The Plan suggests that existing ordinances regulating private systems be evaluated and amended where appropriate based upon current technology and to further support recommended growth and development patterns. The Plan provides fora variety ofresidential categories, as shown within on the Land Use Plan Mop. Generally, typical suburban subdivision development is guided to areas served by the public water and wastewater systems. The Plan does, however, support limited development in the south central area (area designated for Residential Agricultural uses at a density of 0.5 units per acre and limited commercial uses)on private individual onsite sewage systems and public water. |nthe area designated for Residential Agricultural uses, The Plan suggests that residential development on lots smaller than 2 acnes would be appropriate with provision of open spaces to preserve rural vistas such as ponds, pastures and wooded areas and to provide for passive recreational areas such as walking and riding trails. In the western area (area designated for Rural Reside ntiaK4ohcu|tura| and limited commercial uses), The Plan supports new residential dwellings on G acre parcels and limited commercial uses with use of private individual onsite water and wastewater systems. Background Paper IMPLEMENTATION OF THE COMPREHENSIVE PLAN Commencing in the early 1970s, the county's growth management strategy was to control typical suburban residential growth and development through lot size requirements for dwellings developed on private onsite water and wastewater systems. Over the years, required lot sizes have been incrementally increased from 20,OOOsquare feet to43,56Osquare feet (Iacre) for use ofprivate onsite utility systems. Some of the shifting in lot size requirements was to control the amount of "rood stripped lots" created outside of the typical zoning and subdivision process; to address environmental concerns related to private wastewater systems; and to ensure sufficient land availability to support private systems. In essence, the lot size requirements were not specifically driven by the need to have a large lot to accommodate a septic tank and drain0e|d, but rather to encourage orderly growth. In later years, the county began to more thoroughly address responsible growth controls through special area plans, such as the Southern and Western Area Plan and the Upper Swift [reek Plan. Special area plans guided orderly and fiscally responsible growth to areas where adequate public facilities and infrastructure exist. As these special area plans were adopted, so too, were amendments to the code requiring mandatory connections io the public utilities systems for new development within the special area plan boundaries. In 2012, with the adoption of Moving Forward... The Comprehensive Plan for Chesterfield County, the principal of tying orderly growth and development to the logical extension of utilities was carried forward, and subsequently implemented, through the adoption of amendments to the utilities ordinances relative to mandatory connections to the public system in certain circumstances. As previously noted, The Plan does support some limited development on private systems and suggests that current ordinances be evaluated and amended where appropriate to address current technology and support recommended land uses. ������ - —~^�^��� 2 Background Paper IMPLEMENTATION OF THE COMPREHENSIVE PLAN MANDATORY PUBLIC WATER AND WASTEWATER CONNECTION REQUIREMENTS DWELLING UNITS Recent amendments to the utilities section of the code require dwellings within lot subdivisions which receive plat approval after March 12, 2014 to connect to: (l) the public water system throughout the county; and (Z) the public wastewater system in all areas of the county except in the south central area (area designated on The Plonfor Residential Agricultural uses). New dwellings within existing lot subdivisions orsubdivisions which received plat approval on, or prior to, March 1Z,2U14are required toconnect tothe public sysem/s\:(1)ifrequired bvthe plat; or(2)ifan existing line is within 200 feet of the property and the onsite service line is less than 400 feet to the New dwellings on parcels outside of lot subdivision are required to connect to the public system(s) if the existing line is within 200 feet of the property and the onsite sen/ice line is less than 400 feet to the Dwellings within multifamily or condominium projects are required to connect to the public systems. Background Paper �� r I 11,11 -MOM IMPLEMENTATION COMPREHENSIVE NONRESIDENTIAL STRUCTURES The code requires new nonresidential structures using domestic water and wastewater to connect to the public system(s) in the areas shown on the maps below. C-1Oidloo ....... mmY N.— dnW nldr1YMr t Zf4onrosldontlal Btrucnxos x , f ""\ Logena !^ ay f 1 r ,l "I ` f 'AJC/ J / r Background Paper IMPLEMENTATION OF THE COMPREHENSIVE PLAN PRIVATE INDIVIDUAL ONSITE UTILITY SYSTEM REQUIREMENTS Where use ofprivate individual onsite water orsewage systems are allowed, the use is regulated by Chapters 12and 17ofthe County Code. Dwellings Where use of private individual onsite water system is allowed, the dwelling must be located on at least l acne unless the property is within a subdivision which received plat approval prior to September 14` 1988. If the lot was created prior to that date, a private water system is allowed provided that the other requirements of the ordinance, such as setbacks from private onsite sewage systems, can be met. Where use of private individual onsite sewage system is allowed, the dwelling must be located on at least 40000 square feet unless the property was recorded on or prior to January I, 199I, or received zoning on or prior to February 23, 1989. For lots exempt from the requirement a private wastewater system is allowed provided that the other requirements of the ordinance, such as setbacks from private water systems, can bemet NONRESIDENTIAL STRUCTURES Where use of private individual onsite water system is allowed, the non-residential structures must be located on at least 1 acre unless the lot was recorded prior to September 14, 1988. If the lot was created prior to that date, a private water system is allowed provided that the other requirements of the ordinance, such as setbacks from private onsite sewage systems, can be met. Where use of private individual onsite sewage system is allowed, non-residential structures may utilize aseptic system iftheusedoesnntproduceanymonethon3,00OgaUonsofwaterperdayanddisposa|is limited towaste not anticipated Lo produce adverse environmental impacts. k* Background Paper IMPLEMENTATION OF THE COMPREHENSIVE PLAN The proposed ordinances (Attachment A -Clean Proposed Ordinance & Attachment B-Blackline Proposed Ordinance) are designed to address the recommendations of the comprehensive plan as well as to bring the requirements inline with state regulations. |naddition, the amendments have been reformatted to bemore user friendly. In most instances, in areas where private water systems are used, use of private sewage systems is also common. The need for a 1 acre |o1 to support use of a well is generally based upon the need for adequate separation between the well and the private sewage system to avoid contamination of the well. Therefore, the amendments do not propose any changes tothe lot size requirements for use of private water systems. Conversely, 1 acre is not necessarily needed to support a private individual onsite wastewater system; rather the area needed is based upon the availability of suitable soils to support a primary drainfield site and a reserve dnainfie|d site. Further, since adoption of the existing septic tank and droinfieN regulations, new technology has been developed for properties where soils do not support construction of conventional septic tank and drain0e|d system. These systems are known as alternative onsite sewage systems (AOS3). While AOSS systems are regulated by state code, the county code makes no mention of them. The proposed amendments add these systems as an acceptable method of sewage disposal for individual lots and include requirements for periodic maintenance. Given this, elimination of lot size requirements for use of private individual wastewater systems is recommended. |ngeneral, the recommended amendments: v Eliminate ht size requirements for structures using private individual onsite sewage disposal systems; ° Combine all requirements into one section, Chapter 12, thereby eliminating redundancy and discrepancies within the county code; • Eliminate redundancy and discrepancies between the county code and state regulations; v Clarifies that the use of alternative onsite sewage systems (AOS8) is permitted and requires periodic maintenance for such systems; p Provide additional definitions; and * Reformat the ordinance tobemore user friendly. By eliminating lot size requirements for structures using onsite sewage disposal systems, there will be opportunities through future ordinance amendments to explore subdivision designs in the south central area of the county in accordance with the recommendations of The Plan. As previously noted, The Plan designates most of the south central pari of the county for Residential Agricultural uses at o density of 0.5 units per acre and limited commercial uses with use ofpublic water and private onsite wastewater systems. The Plan suggests that subdivision developments with lots smaller than 2.0 acres would be appropriate with provision of open space that preserves rural vistas such as ponds, pastures and wooded areas and to provide for passive recreational areas such aswalking and riding trails. With the 6 Background Paper r% PRIVATE INDIVIDUAL SITE WATER AND SEWAGE SYSTEMS - IMPLEMENTATION OF THE COMPREHENSIVE PLAN elimination of the lot size requirements for private onsite wastewater systems, opportunities for creation of new zoning districts will exist and can be explored through future implementation steps. Legend 1=Sp-WAr.. Plans Land Use R'r.i Rbsid,erfi.1/Ag,i3O.m1 ME Neighborhood Bubij Wurk. County R.,sid-tWAq,ibbltRW..h.l Mixed Use Low Dervty Residential ME Ca hunity B-inew PlanRon Air Special Pha"d Sub ba Resdebtol Corn Mixed Use Map Area Plan S,,ibwlban R..obt.l ICm al Business Suburban R..dntW 11 Reg.n.1 M—A Use IP ON Med t— High Density R—dential C.,pate Office/R.-ai-d, & ffM High De-dy R.sidrr,fialIndustrial Plawli.ion County TheJ.hrike/Chippisirihis. N.ighb.hod Offil. -tral IM CbrP_t. office r1fbYUnd4¢utanlal Plan p; ,. � ConseuvaCean6Recroat'eon Midlot tart, This Eastern C. brubbit dlthl— Plan CitybifRichreond Notes (See Land Use Plan Map Notes) �y No thorn Plan Cipr.t—itt A... RubidCourtholEastern) Route 360 C2R..y Approach Areas The (Northern) Spebik M.M., Pl-nedfLohd ANegrifi. Are- bbrhudl�t Corridorislan Jefferson Davis I=ER,.k Gty Burb.ss An. ani 2G orridor Plan Hibo,b C.uW. DiArecaA. &I. 5p 'ft, Nut- (MI, corremlwndhg,b,') "0 ftedrbrl OplM.r4y Silb, T, iii rr AA Heyi County The Chester Phin an (D f3e.,h Rd Abseli. CountyRiin,, Rd Ap ty ,'(D A (D Cnunty Q (D 'A: . .. . ... City -f 11bliaPewell nbe Gqo County C f 7ty Heights River Rd 4 J, Dinwiddie County Ettrick VSU Special Am. I IR a 6,@Ift Ammip Prod � ucby tM Cheater eb Cnty City of Pian Ran W Np—rient R—sed 11 18 2015, Patemburg L.,A R.brg .pi,t 0 075 15 3 '5 0 N C1 0&3201 7 Attachment A -Clean Proposed Ordinance AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 12-1, 12-2, 12-3, 12-4, 12-11, 12-12, 12-13, 12-14, 12-15, 12-51, 12-52, 12-53, 17-9, 17-51, 17-72, 17-83, 17-85, AND 18-69; AND REPEALING SECTIONS 12-16, 12-17, 12-18, 12-19, 12-20, 12-21, 12-22, 12-23, 12-24, 12-25, 12-26, AND 17-84 RELATING TO ONSITE SEWAGE DISPOSAL SYSTEMS AND PRIVATE WELLS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 12-1, 12-2, 12-3, 12-4, 12-11, 12-12, 12-13, 12-14, 12-15, 12-51, 12-52, 12-53, 17-9, 17-51, 17-72, 17-83, 17-85, and 18-69 of the Code of the Countv of Chester veld, 1997, as amended, are amended and re-enacted, and Sections 12-16, 12-17, 12-18, 12-19, 12-20, 12-21, 12-22, 12-23, 12-24, 12-25, 12-26, and 17-84 of the Code of the Counb� of Chesterfield, 1997, as amended, are repealed, to read as follows: CHAPTER 12 - HEALTH AND SANITATION ARTICLE I. - GENERAL PROVISIONS Sec. 12-1. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: Approved method of sewage disposal: a properly installed and properly functioning plumbing system connected to either an approved public or privately -owned sewage disposal system; an approved properly installed individual onsite sewage system; or an approved properly installed direct discharge system. Health department: the county health department director or his duly authorized representative. Lot: As defined in Chapter 19.1. Sewage: water -carried and non -water -carried human excrement, and kitchen, laundry, shower, bath, or lavatory wastes, separately or together with such underground surface, storm, and other water and liquid industrial wastes as may be generated from residences, buildings, vehicles, industrial establishments or other places. Sec. 12-2. Location of approved method of sewage disposal. Any approved method of disposal of sewage shall be located and constructed so that it will not endanger a source of drinking water, or be accessible to flies, other insects or animals. 2723:96312.2 1 � *''' 20 Attachment A -Clean Proposed Ordinance Sec. 12-3. Approved methods of sewage disposal required for premises used for human habitation and other uses occupied by humans. Any building or structure used for human habitation, any warehouse, public building, or other place where human beings congregate or are employed shall not be used, occupied, rented, or leased unless and until such building or structure is supplied or equipped with an approved method of sewage disposal. Sec. 12-4. Sewage disposal systems designed to serve three or more connections. Sewage disposal systems which are designed to serve three or more connections and which are not under the jurisdiction of the department of utilities shall not be constructed unless approved by the board of supervisors, the health department, and the environmental engineering department. ••. ARTICLE IL ONSITE SEWAGE DISPOSAL SYSTEMS Sec. 12-11. Definitions. For the purposes of this article, the following words and phrases shall have the following meanings: Alternative Onsite Sewage System or AOSS: a treatment works that is not a conventional onsite sewage system and does not result in a point source discharge. Accessory Structure: a structure other than the principal structure; it includes, but is not limited to, a shed, garage, carport, deck, ramp, barn, or gazebo. Buildable footprint: the portion of the building envelope depicted on plats or plans to be occupied by the structure, and that demonstrates the ability to comply with all standards for onsite sewage systems and not encroach upon the approved system. Conventional Onsite Sewage System or COSS: a treatment works consisting of one or more septic tanks with gravity, pumped, or siphoned conveyance to a gravity distribution subsurface drainfield. Onsite Sewage System: treatment works designed not to result in a point source discharge. A system includes reserve area, sewer line, septic tank, treatment unit, conveyance line, distribution box, header line, drainfield, trenches, and disposal area. Onsite Soil Evaluator: an individual licensed by the Department of Professional and Occupational Regulation as an Onsite Soil Evaluator. The person is licensed to evaluate soils and soil properties in relation to the suitability of the soils for locations for onsite sewage systems. 2723:96312.2 2ki�<t Attachment A -Clean Proposed Ordinance Professional Engineer or PE: an individual licensed by the Department of Professional and Occupational Regulation as a Professional Engineer. Repair system: an existing onsite sewage system that is either being repaired or replaced because of a system failure. Reserve area: secondary drainfield site to be maintained as a site for a repair system. Sec. 12-12. Conditions under which onsite sewage systems are allowed. Subject to the provisions of Chapter 18, onsite sewage systems may be used for sewage disposal subject to the requirements of the Code of Virginia and as outlined herein. Sec. 12-13. Onsite sewage system regulations. 1. Subdivision Construction Plans or Residential Parcel Subdivision Final Plats. At the time of submission of construction plans or residential parcel subdivision final plats, the subdivider shall submit a report for each proposed lot certifying that all proposed onsite sewage system sites on lots comply with the health department regulations and this chapter. The report shall be prepared by an onsite soil evaluator and include information required by the health department and in accordance with the Code of Virginia. b. The subdivider shall provide sufficient information regarding the location of the proposed onsite drainfield sites such that the health department can field verify the findings of the onsite soil evaluator. The sites shall be well marked on the lot. At the request of the health department, the onsite soil evaluator shall accompany the health department to the proposed drainfield and reserve area sites to locate them. The final plat will not be approved until the onsite review is completed. The health department shall advise the director of planning when the onsite review is completed and the plat is acceptable to the health department. 2. Building Permit. When any method of sewage disposal other than public wastewater is proposed, the building official shall not issue a building permit until after the health department has issued a permit to construct an onsite sewage system or other method of sewage disposal. The building permit shall state any restrictions or qualifications of the health department approval. Further, until the health department approves it, the building official shall not issue a building permit for any of the features shown in Table 1 in Section 12-13.6 when the property on which the feature is to be located or any adjacent property has a private onsite sewage system. 3. Except as stated below, a primary drainfield area and a reserve area shall be provided. The reserve area shall have capacity at least equal to that of the primary drainfield site; however, the health department may waive the requirement for a lot recorded prior to October 1, 1989 if sufficient space does not exist to accommodate the reserve area. Z32 2723:96312.2 3 Attachment A -Clean Proposed Ordinance 4. No portion of a septic system serving a lot or parcel of property may be located on another lot or parcel of property, unless such portion is located within a recorded easement. 5. An onsite sewage system serving a residential dwelling unit shall be designed for, and constructed with, the ability to dispose of waste from a garbage disposal unit. A conventional onsite sewage system accommodating a garbage disposal shall have a 1,250 -gallon septic tank installed between the disposal unit and the designed septic tank. 6. Setbacks. Onsite sewage systems installed after (DATE OF ADOPTION) shall be set back from features located both onsite and offsite as outlined in Table 1. Further, any feature shown in Table 1 constructed after (DATE OF ADOPTION) shall be set back from onsite sewage systems the distances as outlined in Table 1. However, a repair system may encroach into the setbacks shown in Table 1 provided the encroachment is no further into the required setbacks than the existing system. The health department may grant exceptions to these setback requirements based upon unique circumstances such as, but not limited to, environmental constraints, topography, or other physical features, provided that such exceptions shall not result in noncompliance with state regulations. Feature Setback(feet) , Accessory structure 10 Basement 20 Building foundation 10 Irrigation system 10 Pool -above ground 10 Pool -in ground 20 Private well 50 Property line 10 Retaining wall 5 Utility line -in ground 10 7. Prohibitions. 2723:96312.2 4"; Attachment A -Clean Proposed Ordinance a. The following materials shall not be disposed of in an onsite sewage system: Hazardous chemicals as defined by Statewide Fire Prevention Code; ® Petroleum products; • Insecticides; ® Fungicides; ® Embalming fluids; and • Photography developing fluids. b. No part of an onsite sewage system shall be covered with a building; garage; or relatively or completely impervious structures such as driveways, patios, blacktop or other hard -surfaced areas or stationary built -in-place outdoor cooking facilities. The health department may grant exceptions to this prohibition if the system is designed to withstand specified loads and contains approved access manholes to each section of the system. c. Onsite sewage system sites shall not encroach into, or be encroached upon, by easements, resource protection areas, buffers or construction limits of roads. d. A garbage disposal unit shall not be connected to an onsite sewage system except as provided in Section 12-13.5. Sec. 12-14. Maintenance and repair of onsite sewage systems. 1. Conventional onsite sewage systems which do not require a Virginia Pollution and Discharge Elimination System (VPDES) permit shall be maintained as follows: a. the system shall be pumped out at least once every 5 years; or b. the owner shall submit documentation from an operator or onsite soil evaluator that the septic system has been inspected, is functioning properly, and the tank does not need to be pumped for at least 2 years. 2. If public wastewater is not available, an existing onsite sewage system for an existing building shall be permitted to be replaced in the same general location provided the new system conforms to all other applicable regulations. If public wastewater is available, connection to the public system shall be required if the existing system requires replacement. 3. Alternative onsite sewage systems shall be maintained in accordance with state regulations. 2723:96312.2 5 Attachment A -Clean Proposed Ordinance 4. Failure to Maintain. If the county administrator, or an official designated by him, determines that a system has not been maintained in accordance with requirements 1 through 3 of this section, the health department shall notify the property owner of the violation and the requirement to correct the violation. The notice shall be sent by certified mail, return receipt requested, to the address of the owner listed in the real estate tax records. If the violation is not corrected within 30 days after the notice, the county administrator or his designee may correct the violation. The cost of such correction plus an administrative fee shall be billed to the property owner. If not paid within 30 days, the costs shall be added to and collected in the same manner as the real estate tax on the property. In addition, the county administrator or his designee shall certify to the clerk of the circuit court that the costs have not been paid and the clerk shall record such in the judgment lien docket book. 5. Contractor Requirements. a. Equipment. Equipment for cleaning operations shall be inspected and approved by the health department and conform to the following: • the tank into which the sludge is pumped, delivered, and carried shall be fully enclosed and watertight; • inlets and outlets to tanks shall be fully enclosed and provided with watertight valves; • suction and discharge hoses shall be watertight and provisions shall be made for carrying the equipment to prevent any leakage from the hose; • exposed surfaces shall be painted and maintained in a sanitary condition by frequent washings; and • the name and address of the person owning or operating the equipment and the number assigned by the health department shall be painted on the equipment in letters at least 4 inches high. b. Disposal of Sludge. Sludge and other material removed from onsite sewage systems shall be disposed of into a sewage system or sewage treatment plant, at such designated locations and under such conditions as may be approved by the health department. All persons who engage in the onsite sewage cleaning business shall provide the health department with the name, address and location of the site where the sludge and other material will be deposited. The health department shall approve the disposal site before any disposal takes place. The sludge or other material shall be carefully deposited, and the surface of the ground, manholes and tanks into which the deposit is made shall be maintained in a sanitary condition. Spilled sludge or other material shall be promptly and completely removed. Sec. 12-15. Abatement of unsanitary conditions. If any person violates this article or the provisions of a permit issued pursuant to this article, or if an onsite sewage system, privy, closet, toilet, drainage system, or any part thereof is found C,,Z'� 2 C) 2723:96312.2 6 Attachment A -Clean Proposed Ordinance to be detrimental to life or health, the health department shall issue an order to the owner and/or occupant of the premises to abate, remove, suspend, alter, improve or otherwise correct the condition or violation specified in the order. Secs. 12-16-12-40. Reserved. ••• ARTICLE IV. PRIVATE WELLS Sec. 12-51. Definitions. For the purposes of this article, `private wells" means a source of supplying water to one lot. Sec. 12-52. Conditions under which private wells are allowed. Subject to the provisions of Chapter 18, private wells may be used to provide water for domestic consumption subject to the requirements of the Code of Virginia, and as outlined herein, provided that any lot recorded on or after September 14, 1988 is at least 1 acre in size. Sec. 12-53. Private well regulations. 1. Residential Subdivision. If required by the health department, a hydrologic study for a proposed residential subdivision shall be conducted which provides a scientific determination of the quality and quantity of potable water in the underlying aquifer under both normal and drought conditions. 2. Building Permit. For lots to be developed with private wells, developed springs, or cisterns, the building official shall not issue a building permit until after the health department has approved the location, facility and water completion report. The building permit shall state any restrictions or qualifications of the health department approval. 3. No portion of a private well or water line serving a private well shall be located on another lot unless such portion is located within a recorded easement. 4. Setbacks. Wells installed after (DATE OF ADOPTION) shall be set back from features located both onsite and offsite as outlined in Table 1. Further, any feature shown in Table 1 constructed after (DATE OF ADOPTION) shall be set back from wells the distances as outlined in Table 1. However, a replacement well may encroach into the setbacks shown in Table 1 provided the encroachment is no further into the required setbacks than the existing well. The health department may grant exceptions to these setback requirements based upon unique circumstances such as, but not limited to, environmental constraints, topography, or other physical features, provided that such exceptions shall not result in noncompliance with state regulations. 2723:96312.2 7 0C 02c1 Attachment A -Clean Proposed Ordinance w� Setback (feet) Class III C or IV Class III A or B Feature Private Well Private Well Accessory structure 50 50 Building foundation 50 50 Drainfield or reserve area 100 50 Onsite sewage system 50 50 (except drainfield or disposal area) Pool 10 10 Property line 50 25 Utility lines, in ground 10 10 Other Contaminant sources* 100 50 *The term "other contaminant sources" includes, but is not limited to, underground storage tanks, animal containment areas and hog lots. ••• 2723:96312.2 8 'tet Attachment A -Clean Proposed Ordinance CHAPTER 17 SUBDIVISION � 6 Sec. 17-9. Fees. In addition to any other required fees, including those fees imposed by state agencies, the fees providedin this section shall be submitted to the planning department in conjunction with the specified application or request. Application Type Fee (in dollars) Initial Submittal plus 2 Revision Submittals 1000 plus 50 per lot Preliminary Subdivision Plat Fourth and Subsequent Submittals 900 Overall Conceptual Plan Initial Submittal plus 2 Revision Submittals 1100 (submitted for review separate from Preliminary Fourth and Subsequent Submittals 900 Subdivision Plat) Initial Submittal plus 2 Revision Submittals 1400 plus 70 per lot or parcel Construction Plan Review Fourth and Subsequent Submittals 1000 Table Review 350 Construction Plan Adjustment 500 per submittal Lot Subdivision Final Plat 1600 plus 30 per lot Minor Subdivision Final Plat 1600 plus 30 per lot Amended or Line Modification Final Plat 85 per lot or parcel Residential Parcel and Family Subdivision Final Plat 100 per lot or parcel Onsite Sewage System Soils Analysis Review 155 per lot or parcel Major Change to Approved Plat 1.000 per submittal Technical Correction Letter per Requested Change 100 Exceptions to Subdivision Requirements See. 17-8 1000 per ordinance sections I Deferral Request by Applicant from Planning Commission Public 1000 for first deferral plus 2000 for each deferral Hearing/Meeting thereafter Written Verification of Subdivision or Subdivision Inter2retation 150 [IJ This fee is in addition to fees a22licable to a subdivision 2lat review. , k�,31,3210 2723:96312.2 Sec. 17-51. Residential parcel subdivision final plat. ••• B. Procedure. Attachment A -Clean Proposed Ordinance 3. Residential parcel subdivisions shall be reviewed by the director of planning and the following personnel, as applicable: a. The director of transportation, if any proposed lot or parcel abuts an existing street. Right-of-way shall be dedicated along existing streets adjacent to all proposed lots or parcels, as required by the director of transportation. b. The director of environmental engineering, for review of storm drainage and environmental features authorized by the Code. c. The health department, if any proposed lot or parcel would be served by private wells or onsite sewage systems. d. The director of utilities, if any proposed lot or parcel would be served by public water or sewer. e. The utilities right-of-way office for street right-of-way dedication and utility easement review. f. The fire marshal, to verify compliance with Chapter 10, Fire Protection Code and Sec. 17-76 for street access requirements. 000 Sec. 17-72. Improvements --Required. 000 Sec. 17-83. Minimum requirements. B. Lots or parcels to be served by onsite sewage systems or private wells shall comply with the regulations of the state health department and Chapter 12 of the Code. For subdivisions utilizing onsite disposal sewage systems, the final plat shall contain the following language: Conventional and alternative onsite sewage systems shall be maintained (including pump -out or inspection requirements) in accordance with county code and state regulations. �. 00,211 2 2723:96312.2 10 Attachment A -Clean Proposed Ordinance Sec. 17-84. Reserved. Sec. 17-85. Definitions. ••• ••• D. The following definitions shall apply to this chapter: Buildable footprint: The portion of the building envelope depicted on plats or plans to be occupied by the structure, and that demonstrates the ability of the subdivider to comply with Chapter 12 relative to onsite sewage systems and private wells, and the requirements of Chapter 1.0, Fire Protection Code relative to fire access. Onsite sewage system: As defined in Chapter 12, Article 11 of the Code. Well, private: As defined in Chapter 12, Article IV of the Code. Sec. 18-69. Substances that shall not be deposited in the wastewater system. No person shall discharge, deposit or permit to be discharged or deposited any of the substances listed in section 12-13.7.a into the wastewater system, except in accordance with article IV. • • • (2) That this or&nance shall become effective immediately ui2on adoption. S A'j - 2723:96312.2 Attachment B-Blackline Proposed Ordinance AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 12-1, 12-2, 12-3, 12-4, 12-I1, 12-12, 12-13, 12-14, 12-15, 12-51, 12-52, 12-53, 17-9, 17-51, 17-72, 17-83, 17-85, AND 18-69; AND REPEALING SECTIONS 12-16, 12-17, 12-18, 12-19, 12-20, 12-21, 12-22, 12-23, 12-24, 12-25, 12-26, AND 17-84 RELATING TO ONSITE SEWAGE DISPOSAL SYSTEMS AND PRIVATE WELLS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 12-1, 12-2, 12-3, 12-4, 12-11, 12-12, 12-13, 12-14, 12-15, 12-51, 12-52, 12-53, 17-9, 17-51, 17-72, 17-83, 17-85, and 18-69 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, and Sections 12-16, 12-17, 12-I8, 12-19, 12-20, 12-21, 12-22, 12-23, 12-24, 12-25, 12-26, and 17-84 of the Code of the Countyof Chesterfield, 1997, as amended, are repealed, to read as follows: CHAPTER 12 - HEALTH AND SANITATION ARTICLE I. - GENERAL PROVISIONS See. 12-1. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: Approved method of sewage disposal: a properly installed and properly functioning plumbing system connected to either an approved public or privately -owned sewage disposal system; an approved properly installed individual onsite sewage system; or an approved properly installed direct discharge system. Health department: tThe county health department director or his duly authorized representative. Lot: As defined in Chapter 19.1. Sewage: water -carried and non -water -carried human excrement, and kitchen, laundry;. shower, bath. or lavatory wastes, separately or together with such underground surface. storm, and other water and liquid industrial wastes as may be generated from residences, buildings vehicles_, industrial establishments or other places. 2723:96312.2 1 K r.. r Attachment B-Blackline Proposed Ordinance Sec. 12-2. Location of approved method of sewage disposal. Any approved method of disposal of human ex onion*sewage shall be located and constructed so that it will not endanger a source of drinking water. or be accessible to flies, other insects or animals. Sec. 12-3. Approved methods of sewage disposal of hunt n exere ent required for premises used as afor human habitation; ete: and other uses occupied by humans. Ne ewner- Any building or structure used for human habitation, any warehouse, public building, or other place where human beings congregate or are employed in the eounty shall not be used, occupied, rented, or leased the premises ur eeeupaney ef pefmit the s *^ be eeeupied by any person unless and until such house or building or structure is supplied or equipped with an approved method of sewage disposal. of human exer-e ient Sec. 12-4. Sewage disposal systems designed to serve three or more connections. Sewage disposal systems which are designed to serve three or more connections and which are not under the jurisdiction of the department of utilities shall not be constructed unless gtey have approved by the board of supervisors, the health department, and the environmental engineeringdepartment. Ne uNNiv v al shall be until rafter the eeuntt,health de .,rl._nr, the state health depaFtment and the depat4fnent of envirenniental quality watef offiee have alse granted appr-eva1- ARTICLE II. SEPTIC TANKS NI) SETIGONSITE SEWAGE DISPOSAL SYSTEMS Sec. 12-11. -Definitions For the purposes of this article, the following words and phrases shall have the following meanings: The term "septie systeffl" as used in this at4iele ffleans a eenventienal septie tank a*d dr-ainfield system with a septie tank and with gravity feed 4ainfields 18 inehes te 96 inehes deep or- a punip systeni with a septie tank and pump statien and with dr-ainfields 18 ifiehes te 96 inehes Alternative Onsite Sewyge System or AOSS: a treatment works that is not a conventional onsite sewage system and does not result in a point source discharge. Accessory Structure: a structure other than the principal structure, it includes, but is not limited to, a shed, garage, carport, deck, ramp, barn, orambo. Buildable footprint: the portion of the building envelope depicted on plats or plans to be occupied by the structure, and that demonstrates the ability to comply with all standards for onsite sewage systems and not encroach upon the approved system. 2723:96312.2 2%+y; Attachment B-Blackline Proposed Ordinance Conventional Onsite Sewage System or COSS: a treatment works consisting of one or more septic tanks with gravity, pumped. or siphoned conveyance to a gravity distribution subsurface drainfield. Onsite Sewage System • treatment works designed not to result in a point source discharge_A system includes reserve area, sewer line, septic tank, treatment unit, conveyance line, distribution box, header line, drainfield, trenches, and disposal area. Onsite Soil Evaluator: an individual licensed by the Department of Professional and Occupational Regulation as an Onsite Soil Evaluator. The person is licensed to evaluate soils and soil properties in relation to the suitability of the soils for locations for onsite sewage systems. Professional Engineer or PE: an individual licensed by the Department of Professional and Occupational Regulation as a Professional Engineer. Repair system: an existing onsite sewage system that is either being repaired or replaced because of a system failure. Reserve area: secondary drainfield site to be maintained as a site for a repair system. Sec. 12-12. - .Conditions under which onsite sewage systems are allowed. Subject to the provisions of Chapter 18, onsite sewage systems may be used for sewage disposal subject to the requirements of the Code of Virginia and as outlined herein. � .��raseese�sa��sss .... palalNO b' 2723:96312.2 3.� Attachment B-Blackline Proposed Ordinance Sec. 12-13. - AppiFoval of.Onsite sewage disposal €aeffities-systems regulations: buildingto issuanee of -,I I-.- IMMM 0111�11 "UP.Mm"r. INIVIN-j"I'MI, • •�• 1. Subdivision Construction Plans or Residential Parcel Subdivision Final Plats. a. At the time of submission of construction plans or residential parcel subdivision final plats, the subdivider shall submit a report for each proposed lot certif�g that all proposed onsite sewage system sites on lots comply with the health department regulations and this chapter. The report shall be prepared by an onsite soil evaluator and include information required by the health department and in accordance with the Code of Virginia b. The subdivider shall provide sufficient information regarding the location of the proposed onsite drainfield sites such that the health department can field verify the findings of the onsite soil evaluator. The sites shall be well marked on the lot. At the ;,-I, ., 2723:96312.2 4 Attachment B-Blackline Proposed Ordinance request of the health department, the onsite soil evaluator shall accompany the health department to the proposed drainfield and reserve area sites to locate them. The final plat will not be approved until the onsite review is completed. The health department shall advise the director of planning when the onsite review is completed and the plat is acceptable to the health department. 2. Building Permit. When any method of sewage disposal other than public wastewater is proposed, the building official shall not issue a building_ permit until after the health department has issued a permit to construct an onsite sewage system or other method of sewage disposal. The building_ permit shall state any restrictions or qualifications of the health department approval. Further, until the health department approves it, the building official shall not issue a building_ permit for any of the features shown in Table 1 in Section 12-13.6 when the property on which the feature is to be located or any adjacent property has a private onsite sewage system. 3. Except as stated below, a primary drainfield area and a reserve area shall be provided. The reserve area shall have capacity at least equal to that of the primary drainfield site; however, the health department may waive the requirement for a lot recorded prior to October 1, 1989 if sufficient space does not exist to accommodate the reserve area. 4. No portion of a septic system serving a lot or parcel of property may be located on another lot or parcel of property, unless such portion is located within a recorded easement. 5. An onsite sewage system serving a residential dwelling unit shall be designed for, and constructed with, the ability to dispose of waste from a garbage disposal unit. A conventional onsite sewagestem accommodating a garbage disposal shall have a 1,250 -gallon septic tank installed between the disposal unit and the designed septic tank. 6. Setbacks. Onsite sewage systems installed after (DATE OF ADOPTION) shall be set back from features located both onsite and offsite as outlined in Table 1. Further, any feature shown in Table 1 constructed after (DATE OF ADOPTION) shall be set back from onsite sewage systems the distances as outlined in Table 1. However, a repair system may encroach into the setbacks shown in Table 1 provided the encroachment is no further into the required setbacks than the existing system. The health department may grant exceptions to these setback requirements based upon unique circumstances such as, but not limited to, environmental constraints, topography, or other physical features, provided that such exceptions shall not result in noncompliance with state regulations. 'C3 v ¢- 2'723:96312.2 5 ;��..� Feature Setback(feet) Accessory structure 10 Basement 20 Building foundation 10 Irrigation system 10 Pool -above ground 10 Pool -in ground 20 Private well 50 Property line 10 Retaining wall 5 Utility line -in ground 10 7. Prohibitions. Attachment B-Blackline Proposed Ordinance a. The following materials shall not be disposed of in an onsite sewage system: • Hazardous chemicals as defined by Statewide Fire Prevention Code; • Petroleum products; o Insecticides; • Fungicides; o Embalming fluids,• and • Photography developing fluids. b. No part of an onsite sewage system shall be covered with a building; garage; or relatively or completelypervious structures such as driveways.patios. blacktop or other hard -surfaced areas or stationary built -in-place outdoor cooking facilities. The health department may grant exceptions to this prohibition if the system is designed to withstand specified loads and contains approved access manholes to each section of the system. 2723:96312.2 Attachment B-Blackline Proposed Ordinance c. Onsite sewage system sites shall not encroach into, or be encroached upon, by easements, resource protection areas, buffers or construction limits of roads. d. A garbage disposal unit shall not be connected to an onsite sewage system except as provided in Section 12-13.5. Sec. 12-14. .Maintenance and repair of onsite sewage systems. RM EMMI". 1. Conventional onsite sewage systems which do not require a Virginia Pollution and Discharge Elimination System (VPDES) permit shall be maintained as follows: a. the system shall be pumped out at least once every 5 years, or b. the owner shall submit documentation from an operator or onsite soil evaluator that the septic system has been inspected, is functioning properly, and the tank does not need to be pumped for at least 2 years. 2. If public wastewater is not available, an existing onsite sewage system for an existing building shall be permitted to be replaced in the same general location provided the new system conforms to all other applicable regulations. If public wastewater is available, connection to the public system shall be required if the existing system requires replacement. 3. Alternative onsite sewage systems shall be maintained in accordance with state regulations. 4. Failure to Maintain. If the county administrator, or an official designated by him, determines that a system has not been maintained in accordance with requirements 1 through 3 of this section, the health department shall notify the property owner of the violation and the requirement to correct the violation. The notice shall be sent by certified mail, return receipt requested, to the address of the owner listed in the real estate tax records. If the violation is not corrected within 30 days after the notice the county administrator or his designee may correct the violation. The cost of such correction plus an administrative fee shall be billed to the property owner. If not paid within 30 dam, the costs shall be added to and collected in the same manner as the real estate tax on the property. In addition. the county administrator or his designee shall certify to the clerk of the circuit court that the costs have not been paid and the clerk shall record such in the judgment lien docket book. 5. Contractor Requirements. a. Equipment. Equipment for cleaning operations shall be inspected and approved by the health department and conform to the following: 2723:96312.2 7 C 02 J, 9 Attachment B-Blackline Proposed Ordinance • the tank into which the sludge is pumped, delivered. and carried shall be fully enclosed and watertight; • inlets and outlets to tanks shall be fully enclosed and provided with watertight valves; • suction and discharge hoses shall be watertight_ and provisions shall be made for carrying the equipment to prevent any leakage from the hose; • exposed surfaces shall be painted and maintained in a sanitary condition by frequent washings; and • the name and address of the person owning or operating the equipment and the number assigned by the health department shall be painted on the equipment in letters at least 4 inches high. b. Disposal of Sludge. Sludge and other material removed from onsite sewage systems shall be disposed of into a sewage system or sewage treatment plant, at such designated locations and under such conditions as may be approved by the health department. All persons who engage in the onsite sewage cleaning business shall provide the health department with the name, address and location of the site where the sludge and other material will be deposited. The health department shall approve the disposal site before any disposal takes place. The sludge or other material shall be carefully deposited, and the surface of the around, manholes and tanks into which the deposit is made shall be maintained in a sanitary condition. Spilled sludge or other material shall be promptly and completely removed. Sec. 12-15. . Abatement of unsanitary conditions. (a) The applioatioa fet: a permit required by the b seetieli shall be Fnade to the health .7epatfnei.t and the a plieatit shall furnish the f flowing iii f.v..,ti rew b' (1) Desefiptions, leeatieii and dimensions of the laiad or- let where the septie talik, dr.,i„field s stem. ,ill leo installed. (2) Ar ., .. 1,. te e tie„, of the r ed ,7 ,. welling r, the let �Tr'�'17rcr`rizrb . (3) Number E)f bedreems iii the preposed b' dwelling will have autematie lauiidry, dishwasher er garbage (5) A deseriptieii ef the water- supply. (6) When fequir-ed by the eautity health depaftffieiit, a plat b sewageexisting buildings, water- supply and 2723:96312.2 8 K f Attachment B-Blackline Proposed Ordinance ............. . ............ . -1 -� ... M11-1. If any person violates this article or the provisions of a permit issued pursuant to this article, or if an onsite sewage system, privy, closet, toilet, drainage system, or any part thereof is found to be detrimental to life or health, the health department shall issue an order to the owner and/or occupant of the premises to abate, remove, suspend, alter, improve or otherwise correct the condition or violation specified in the order. mew -- 01- (b) All lats must be r -event water fr-am � eM^^l��� b engineered draining Y' -. 2723:96312.2 9 v . ... (b) All lats must be r -event water fr-am � eM^^l��� b engineered draining Y' -. 2723:96312.2 9 v . Attachment B-Blackline Proposed Ordinance • The as built eenstruetion ef systems. dr -awing, the shall system be has filed been with the eeunty health depai4fflent within 30 days after eefnpleted.See. 12 18. Prohibited material" Ne per -sen (a) Hazafdaus editien). (b) Petr-eleuffi shall dispese ehefnieals pfeduets. of the fellowing as defined materials in a septfe system-. by the BOGA Natienal Fife Pfevention Gede (eur-f (e) Her-bieides, (d) inseetiektes, (e) Fungieide-s-. (f) 9mbalfning Auids. (g) Phetegfaphy (h) Medieal wastes. develeping, Auids. (i) Septie 0) grain tank eleaner-s. eleaning eempeunds. (k) Dispesable (1) Geffee gr-eunds. diapefs and sanitafy napkins. 2723:96312.2 10 \ dC) Attachment B-Blackline Proposed Ordinance See. 12 19. Loeation generally; aeeessibility of r-ainwater, (b) Septie tank systenis shall, -at be in low swanipy areas with a high water- table or in areas whieh may be subjeeted te fleeding, See. 12 21. Final inspeetion and eover-ing. as pr-evided five year -s. Sueh health depat4nient. in this ehaptef, purnping, and The ewnef all septie systenis maintenanee ef a septie shall be pumped shall be performed in a systeni shall, iffiffiediately and Maintai nianner approved upen hawing the septie system pumped NEW eet4ify in a for approved by the W ."" .-M-111111 .. . ...... . . ..... and fflaintenanee must be perfermed was by an individual ISM"M See. 12 21. Final inspeetion and eover-ing. (a) E:.�ieept anee evefy by the eeunty as pr-evided five year -s. Sueh health depat4nient. in this ehaptef, purnping, and The ewnef all septie systenis maintenanee ef a septie shall be pumped shall be performed in a systeni shall, iffiffiediately and Maintai nianner approved upen hawing the septie system pumped and fnaintained, eet4ify in a for approved by the W that sueh pumping this seetien and fflaintenanee must be perfermed was by an individual ISM"M (a) E:.�ieept anee evefy by the eeunty as pr-evided five year -s. Sueh health depat4nient. in this ehaptef, purnping, and The ewnef all septie systenis maintenanee ef a septie shall be pumped shall be performed in a systeni shall, iffiffiediately and Maintai nianner approved upen hawing the septie system pumped and fnaintained, eet4ify in a for approved by the health depat4ment that sueh pumping this seetien and fflaintenanee must be perfermed was by an individual peffernied. The ar entity pumping and fflaintenanee appr-eved by the health requifed by depal4nqent. (b) Every septie systeni shall be kept in geed repaif se that the systeffl fHnetiens . . 11— as designed, 272' ):96312.2 11 �%, Attachment B-Blackline Proposed Ordinance (e) Suetion and disehafge hoses shall be wateffight and pfevisions shall be made fef ear-r-ying the equipment Slil ll- 131 U mannef that will pfevent any leakage (d) All exposed sur-faees shall be painted and maintaiiied in a sanitary eenditien by ffequefA as l 2723:9631.2.2 12 • .. .. • III NMI =—= ......... . .. ....... • 111 RON (e) Suetion and disehafge hoses shall be wateffight and pfevisions shall be made fef ear-r-ying the equipment Slil ll- 131 U mannef that will pfevent any leakage (d) All exposed sur-faees shall be painted and maintaiiied in a sanitary eenditien by ffequefA as l 2723:9631.2.2 12 • .. .. III NMI (e) Suetion and disehafge hoses shall be wateffight and pfevisions shall be made fef ear-r-ying the equipment Slil ll- 131 U mannef that will pfevent any leakage (d) All exposed sur-faees shall be painted and maintaiiied in a sanitary eenditien by ffequefA as l 2723:9631.2.2 12 Attachment B-Blackline Proposed Ordinance (e) The name and address E)f the pefsen e3A,Hifl,- E)r- eperatiiig the equipfnent atid the numbe assigtied by the eeuntt, health depat4ffieiit shall be painted efi the equiptnent in lettefs at least feuf inehes high. See. 12 26. Disposition well, a ef the qualit�, of sludge, ete. uiidef both neFffial atid dretight eeiiditielis fef the are -a Ne per -son shall dispose of the sludge and other Fnaterial femoved ffeFA septie tanks exeept - -by depesititig it itite a sewerage systefn ef sewage tre4ment piant, at sueh desigiiated leeatieiis and under sueh eenditiens as Rqa5, be appr-eved by the health depat:tffleflt. All per-sens 'A,hE) I.B. the busifiess and leeatien depat4fnent ef eleatiitig ef the shall appreve site wher-e septie the the dispesal tanks sludge shall and site pr-evide the health depaftffieiit with ather material will be dispesed. befer-e any dispesal takes plae&.- the iiaffle, addfess The eetinty health The sludge fnanheles aiid Any sludge A-4: tanks or other A-ther ifite material rnaater-ial whieh that shall the is spilled be depesit ear -e44415, depesited aiqd the sufface is fflade shall be fnaititaiiied iii shall be promptly and een:ipletely ef the ggr-eufid-, a satiitar-y eenditieii. t:eFAeveE�. Secs. 12-2-716-12-40. Reserved. M to] ut ARTICLE IV. - PRIVATE WELLS See. 12-51. AAlhen private wells allow-edDefinitions. (3) if a let is pr-epesed te be iidueted whieh pr-evides served by aii itidividual a seietitifie deter-ffiiii4ieii well, a ef the qualit�, hydr-elegie study has be -, mid qtiatitity of petable ;,vater- iii the uiiderlyiiig aquifef ider- eeiisider-ation. uiidef both neFffial atid dretight eeiiditielis fef the are -a (4) Pr-ier te ebtainkig a building let er- pareel, per-fnit, a well shall be installed, tested mid appr-eved en e For the purposes of this article, "private wells" means a source of supplying water to one lot. 2723:96312.2 ) 12.2 13 Attachment B-Blackline Proposed Ordinance Sec. 12-52. Exemption. Conditions under which private wells are allowed. Subject to the provisions of Chapter 18, private wells may be used to provide water for domestic consumption subject to the requirements of the Code of Virginia, and as outlined herein, provided that any lot recorded on or after September 14, 1988 is at least 1 acre in size. Sec. 12-53. p ePrivate well regulations. 1. Residential Subdivision. If required by the health department, a hydrologic study or a proposed residential subdivision shall be conducted which provides a scientific determination of the quality and quantity of potable water in the underlying aquifer under both normal and drought conditions. 2. Building Permit. For lots to be developed with private wells, developed springs, or cisterns, the building official shall not issue a building permit until after the health department has approved the location, facility and water completion report. The building permit shall state any restrictions or qualifications of the health department approval. 3. No portion of a private well or water line serving a private well shall be located on another lot unless such portion is located within a recorded easement. 4. Setbacks. Wells installed after (DATE OF ADOPTION) shall be set back from features located both onsite and offsite as outlined in Table 1. Further, any feature shown in Table I constructed after (DATE OF ADOPTION) shall be set back from wells the distances as outlined in Table 1. However, a replacement well may encroach into the setbacks shown in Table 1 provided the encroachment is no further into the required setbacks than the existing well. The health department may grant exceptions to these setback requirements based upon unique circumstances such as, but not limited to, environmental constraints, topography, or other physical features, provided that such exceptions shall not result in noncompliance with state regulations. 2723:96312.2 14 Attachment B-Blackline Proposed Ordinance Feature €o= I'M WIN MUMMEMIMM-0 AM w. Setback (feet) Class III C or IV Class III A or B Private Well Private Well Accessory structure 50 50 Building foundation 50 50 Drainfield or reserve area 100 50 Onsite sewage system (except drainfield or disposal area 50 50 Pool 10 10 Property line 50 25 Utility lines, in r ound 10 10 Other Contaminant source. 100 50 *The term "other contaminant sources" includes, but is not limited to, underground storage tanks, animal containment areas and hog lots. 2723:96312.2 15 AttachmentB-B|acWine Proposed Ordinance Sec. 17-9. Fees. In addition to any other required fees, including those fees imposed by state agencies, the fees provided in this section shall be submitted to the planning department in conjunction with the specified application or request. Application Type Fee (in dollars) Initial Submittal plus 2 Revision Submittals 1000 plus 50 per lot Preliminary Subdivision Plat Fourth and Subsequent Submittals 900 Overall Conceptual Plan Initial Submittal plus 2 Revision Submittals 1100 (submitted for review separate from Preliminary Fourth and Subsequent Submittals 900 Subdivision Plat) Initial Submittal plus 2 Revision Submittals 1400 plus 70 per lot or parcel Construction Plan Review Fourth and Subsequent Submittals 1000 Table Review 350 Construction Plan Adjustment 500 per submittal Lot Subdivision Final Plat 1600 plus 30 per lot Minor Subdivision Final Plat 1600 plus 30 per lot Amended or Line Modification Final Plat 5 per lot or parcel Residential Parcel and Family Subdivision Final Plat 100 per lot or parcel Onsite Sewage Dis-posal-System Soils Analysis Review 155 per lot or parcel Major Change to Approved Plat 1000 per submittal Technical Correction Letter per Requested Change 100 Exceptions to Subdivision Requirements Sec. 17-8 1000 per ordinance sectionill Deferral Request by Applicant from Planning Commission Public 1000 for first deferral plus 2000 for each deferral Hearing/Meeting thereafter Written Verification of Subdivision or Subdivision Intereretation 150 [1] This fee is in addition to fees a22licable to a subdivision 2lat review. 2723:963122 16 Attachment B-Blackline Proposed Ordinance Sec. 17-51. Residential parcel subdivision final plat. B. Procedure. 3. Residential parcel subdivisions shall be reviewed by the director of planning and the following personnel, as applicable: a. The director of transportation, if any proposed lot or parcel abuts an existing street. Right-of-way shall be dedicated along existing streets adjacent to all proposed lots or parcels, as required by the director of transportation. b. The director of environmental engineering, for review of storm drainage and environmental features authorized by the Code. c. The health department, if any proposed lot or parcels would be served byprivate wells mor onsite dispeswal-��a esystems. Pafeel plat applieatiens subjeet te this subseetion shall inelude a eapy E)f the fepet4 requifed by See. 17 84 4�af health depaftment use in eendueting the ensite review, if applieable. The health department review shall be eendueted in aeeardanee with Cede of Virginia 32.1 16-3-.5-. d. The director of utilities, if any proposed lot or parcel would be served by public water or sewer. e. The utilities right-of-way office for street right-of-way dedication and utility easement review. f. The fire marshal, if neeessa , to verify compliance with Chapter 10, the GhesterAeld Gount Fire Weven4e*---Protection Code and Sec. 17-76 for street access requirements. NKM$J Sec. 17-72. Improvements --Required. NEfflue low -IN 2. A hydr-elegie study shall be submitted by the subdividef te the health depaftiffient fe review and eomment whiek pr-evides a seientif4e determination that thefe is an 2723:96312.2 17 e6 Sec. 17-83. Minimum requirements. NKW*J Attachment B-Blackline Proposed Ordinance B. Lots and -or parcels to be served by onsite die sa4-s�a --sewage systems or private wells shall comply with the des -regulations of the—the state health department and the -per ef See. 17 84 Cehapter 12 of the Code. For subdivisions utilizing onsite disposal sewage systems, the final plat shall contain the following language. Conventional and alternative onsite sewage systems shall be maintained (including pump -out or inspection requirements) in accordance with county code and state regulations. 000 Sec. 17-84. Standards for- lots and par -eels served by onsite sewage systewwReserved. a. 1,9ferffiatiefl eig ber-ings �af ne less �han three heles in the prepesed drain�Peld site, if the pfefile is uniferm. 2723:9631.2.2 18 M -1520 Y ............. . . . . .............. . ........... I .. . ......... a. 1,9ferffiatiefl eig ber-ings �af ne less �han three heles in the prepesed drain�Peld site, if the pfefile is uniferm. 2723:9631.2.2 18 Attachment B-Blackline Proposed Ordinance See. 17-85. Definitions. Ill D. The following definitions shall apply to this chapter: • G Buildable footprint: The portion of the building envelope eeeu ied by the stfu^,,,,•o depicted on plats or plans to be occupied by the structure, and that demonstrates the ability of the subdivider to comply with all standards r^r onsite disposal systeffis, dees net enereaeh ^n the appy -eve disp^s^' site,Chapter 12 relative to onsite sewage systems and private wells, and the requirements of Chapter 10, Fire Protection Code relative to pfavides fe r fire access eansistentwith the Code 2723:96312.2 19 WRTZI ..NOW MIN M � � a a See. 17-85. Definitions. Ill D. The following definitions shall apply to this chapter: • G Buildable footprint: The portion of the building envelope eeeu ied by the stfu^,,,,•o depicted on plats or plans to be occupied by the structure, and that demonstrates the ability of the subdivider to comply with all standards r^r onsite disposal systeffis, dees net enereaeh ^n the appy -eve disp^s^' site,Chapter 12 relative to onsite sewage systems and private wells, and the requirements of Chapter 10, Fire Protection Code relative to pfavides fe r fire access eansistentwith the Code 2723:96312.2 19 Attachment B-Blackline Proposed Ordinance Onsite dispessewa�e system: beingby the eetif4y health depa4ffient as in aeeardanee with the rules and b the state depai4ment of health and applieable pfevisiens of this .As defined in Chapter 12, Article II of the Code. Water supply, individual Ter1Well, private: ; well supplying . seuree ,.v water- to one AAs defined in Chapter 12, Article IV of the Code. � 0 CHAPTER 18 — WATER AND SEWERS +•• Sec. 18-69. Substances that shall not be deposited in the wastewater system. No person shall discharge, deposit or permit to be discharged or deposited any of the substances listed in section 12 18 12-13.7.a into the wastewater system, except in accordance with article IV. (2) That this ordinance shall become effective immediately upon adoption. 2723:96312.2 20 2��� ►elItrAi11MUTH40111 7 PUBLIC COMMENTS AND STAFF RESPONSES PRIVATE INDIVIDUAL ONSITE WATER AND SEWAGE SYSTEMS CODE AMENDMENT (WELLS, SEPTIC TANKS AND ALTERNATIVE ONSITE SEWAGE SYSTEMS) WEB POSTING -PUBLIC COMMENTS AND STAFF RESPONSES Comment Staff Response I would very much like to talk to someone about existing septic systems Spoke with responder and addressed their and how this proposal would impact those residents. Can you give me concerns contact information? The changes in this ordinance were conceived prior to the Current State Have spoken to responder and addressed legislature likely passage of a law limiting cash proffers. The combination concerns relative to proposed ordinance of this new law with the reduction of size to one half acre for well and will result in "building boom." The septic will lead to aggressive building boom particularly in the western ordinance does not propose changes to the part of the County. Will Planning consider modifying this reduction in recommendations of the comprehensive land size with the passage of the new proffer law? Will Planning consider plan relative to growth and development. additional measures to limit aggressive growth without the ability to The ordinance will accommodate smaller collect proffers to cover infrastructure? With this new law in place it lots in developments at densities in would seem to me the County needs to place additional controls on accordance with the comprehensive plan building rather expanding it wide open. This wide open approach will just with use of private sewage systems. lead to huge real estate tax increases for the residential citizen as we saw prior to the implementation of proffers. The proposed amendment eliminates lot size requirements for structures using individual private onsite disposal systems. Ordinance subsection 17-84, as well as lot size requirements in subsection 12-12.a. are proposed to be eliminated. The comprehensive plan calls for .5 housing units per acre in the south central area of the county; however, removing size requirements from the ordinance leaves the BOS with only the comp plan for guidance. This will potentially lead to more exceptions granted to the comp plan and more housing units. With the state legislature passage of the proffer law, limiting cash proffers, we should not be reducing ordinance requirements that control of the number of housing units. ATTACHMENT C PUBLIC COMMENTS AND STAFF RESPONSES PRIVATE INDIVIDUAL ONSITE WATER AND SEWAGE SYSTEMS CODE AMENDMENT (WELLS, SEPTIC TANKS AND ALTERNATIVE ONSITE SEWAGE SYSTEMS) WEB POSTING -PUBLIC COMMENTS AND STAFF RESPONSES Comment Staff Response I've been reading the material posted as Private Individual Onsite Water This proposal only addresses installation of and Sewage Systems (Wells, Septic Tanks and Alternative Onsite Sewage systems in new developments. There is a Systems Code Amendment) on your website and would like to add some separate implementation project which is comments. evaluating the county's public utilities My family lives in the Bexley community. Approximately 40% of the assessment districts and expressed homes built during the early stages of development here (late 1960s concerns would best be addressed through through 1970s) are on septic systems. I've always been puzzled about the that project. developer's decision to put so many homes on septic systems, while public sewer was available across the street in many cases. Perhaps the decision was based on easement issues. In any case, I would greatly appreciate any consideration the county might give toward connecting homes in older neighborhoods like Bexley to public sewer. All of these systems are at the end of a typical septic system lifespan. And replacing all or part of them just seems like the wrong approach given clean water concerns in the area.We have two systems at our home and both are too small, in my opinion. Plus, one system has been failing since we moved here in 1998 (more than likely it was failing before then, but the previous owner was able to do just enough "rejuvenation" work to get it to pass inspection). I contacted the county in 2011 to get information about possibly connecting to the sewer line across the street—probably 150 yards away. I was grateful to get the information quickly, but the cost estimate for me to connect was over $120,000. This was a "worst-case estimate," and I know it could be done much cheaper—but even 1/3 of that amount would be far too expensive for us to consider.I believe Chesterfield County should identify neighborhoods like Bexley that are already in close proximity to public sewer and take a proactive stand to get them off of onsite sewage systems. What worked 40-50 years ago is no longer a valid option, in my opinion, especially for areas just outside of the Richmond city limits with access to existing sewer lines. I appreciate the opportunity to comment on the proposals being considered, and I hope Chesterfield County is willing to consider suggestions about modernizing onsite sewage systems proactively. ]TRUicbmunb Q7imes-DispatO Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 —Date June 15, 2016 Date Category Description Ad Size Total Cost 06/15/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 36 L 345.20 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• gmia, at an adjourned meeting on June 22, Nl1 at 6,30 p.m, m the County Public Meeting Room at theClhesterfieid administration Build. Publisher of the ing, Rt 10 and Lori Road, ChesterfieW, Virginia will hold a public hearing where persons may appear and resent their viewsconceming. Richmond Times -Dispatch An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and 51 throng Secs, f the trout n 4,1 ita. This is to certify that the attached TAKE NOTICE Take notice t was through 12-15,12-17, and 12-51 through 12-51 of the Healt and Sanita fy tion Ordinance, as well as amending and reenacting 17.9,17.51,17.72, published by the Richmond Times -Dispatch, Inc. in the City of and 17.83 through 17.85 of the Subdivision Ordinance, and 18.69 relat Richmond, State of Virginia, on the following dates: ing to wastewater, and repealing Sectors 12.16 through 12.26 and 17 g g 84. All of the amendments relate to private individual onsite water and sewage systems (wells septic tanks and alternative onsite systems) 06/08, 06/15/2016 and include adding or updating definitions and terminology. The Health and Sanitation Ordinance amendments would eliminate the 40,000 square foot lot requirement for use of a private onsite sewacp system; require system Installation consistent with state law; clarify The First insertion being given ... 06/08/2016 when a subdivider submits documentation for an onsite sewage system on a proposed lot; update maintenance requirements; add or revise set.Newspaper reference: 0000325088 back requirements from accessory structures, basements, building fourdatiorn, pools, irrigation systems, retaining walls, in•groud utility lines, property lines, dramflelds, reserve areas, and onsite sewage sys• terns, as well as provide for exceptions Nreta Sworn to and subscribed before me this The Subdw6% Ordinance revisions include eliminating the 40,000 square foot lot requirement for use of private onsite sewage systems; requmng language on the final plat for use of onsite disposal sewage systems; and moving installation requirements from the Subdivision Or. duranceto the Health and Sanitation Ordinance, For information, go to httO/www,d estefeld. ovg lordcemp/. The hearing is held at a public facility designed to be accessible to sons with disabilltres, Any persons with questions on the accessibility C om, of the fadlity or need for reasonable accommodations should contact Janice Blakley,COtothe Board, at748.1200, Persons needing inter• Nota ublic Supervisor preter services for the deaf must notify the Clerk to the Board no later than friday, lune 17, 2016 KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia State of Virginia 356753 City of Richmond My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Page 1 of 1 Meeting Date: June 22, 2016 Item Number: 18.C. Subiect: Public Hearing to Consider Bon Air Zoning Ordinance Amendments County Administrator's Comments: County Administrator: Board Action Requeste Following a public hearing, adopt the attached code amendments. Summary of Information: On May 17, 2016, the Planning Commission unanimously recommended approval of the proposed amendments. Details regarding the proposed amendments are attached. Attachments • Background Paper • Attachment A -Clean Proposed Ordinance • Attachment B-Blackline Proposed Ordinance • Attachment C -Public Comments And Staff Responses Preparer: Kirkland A. Turner Title: Director of Planning Attachments: Yes F-1 No Background Paper 6/3/2016 Background Paper PROJECT: As recommended by the recently adopted Bon Air St7ecial Area Plan, a component of the comprehensive plan, evaluate existing ordinances and amend where appropriate to guide growth and development, as recommended by the plan. ������������~��� ^ ~~~~°�=" PROCESS The Planning Department has evaluated existing ordinances and determined that amendments to the Zoning Ordinance would be appropriate to address the Bon AirSpecialAreo Plan recommended design standards. OnMay 17,2O16 the Planning Commission recommended approval of the proposed amendments. 0nJune I2, 2016, the Board of Supervisors will hold a public hearing on the proposed amendments. The amendments were posted to the website to obtain public input. Comments received and staffs responses are provided in Attachment C. In addition, all owners of properties within the proposed Bon Air Special Design District have also received notice via first class mail of the proposal. Those interested in this project are invited to attend public meetings and hearings, and continue to monitor the website for important updates. The Bon Air Special Area Plan, ocomponent ofMoving Forward.'The Comprehensive Plan for Chesterfield County provides guidance and direction for meeting the goal to create a "a walkable village community where residents, businesses and the county w/orktogetherto/no/nto/n and build upon its rich his&rqy, natural beauty and high quality of life." To this end, the Plan suggests several implementation steps, one of which is to amend the Bon Air nonresidential design standards of the Zoning Ordinance. Additional details regarding the plan's recommendations can be found in the Bon Air Soecial Area Plan.Specifically, the Guidelines &Concept Plan suggests the following: )�New Development Standards. New development and redevelopment should be compatible with the scale and character of existing neighborhoods, while creating a vibrant and positive community identity through high quality design ofbuildings and public spaces. n Allow redevelopment of properties along Huguenot Road in a manner that creates an attractive gateway into Bon Air and encourages new neighborhood serving commercial and office uses. o Promote new commercial and/or mixed use redevelopment at the intersection of Forest Hill Avenue and Buford Road that incorporates village scale design characteristics including small-scale, walkable and attractive development. o Promote limited office uses along Forest Hill Avenue between Tinsley Drive and Choctaw Road to include conversion of existing single-family residential or new structures that would serve as a transition between the commercial core and existing neighborhoods. Streetscaping and Pedestrian Amenities. Develop streetsoape standards for new development within the commercial core area that contribute to the village identity and create an attractive and comfortable pedestrian and shopping environment by incorporating features such as pedestrian facilities, pedestrian - scale street lighting and signage, landscaping, and other similar amenities. Support the construction of streetscapin8 and pedestrian amenities as part of development proposals, as well as part of larger scale, coordinated public projects. 2 Background Paper Current Ordinances The existing Bon Air commercial zoning ordinance standards were adopted following the adoption of the 1986 Bon Air Community Pkon. The area encompassing the 1986 plan lies within two design districts, Bon Air Special Design District and Post Development Design District. Bon Air Special Design District The Forest Hill Avenue/Buford Road intersection lies within the boundaries of the Bon Air Special Design District. The standards were the first attempt to encourage a more pedestrian oriented commercial environment by allowing minimal building and parking setbacks from the street. Landscaping consisting nflarge and small deciduous trees between buildings and sidewalks along the road, and evergreen hedgerows between parking and sidewalks along the roads is required. Since the adoption of the current standards, there has been very limited new orre'deve|opment. Where it has occurred, the allowance Tor minimal setbacks along the road adjacent tosidewalks has not been taken resulting in a continuation a suburban development pattern that is highly reliant on the automobile. Post Development Design District The remaining area of the I986 plan lies within the Post Development Design District. The standards would apply to any nonresidential zoning. Currently, there are no properties within the boundaries which have nonresidential zoning. There is an area along Forest Hill Avenue at the boundary with Richmond zoned Agricultural (A) with Conditional Use occupied by office uses. Those properties would be subject to the zoning conditions and not the Post Development standards. The Post Development Standards have minimal road setbacks and limited architectural requirements. While the 1986 plan as well as the recently adopted plan does not suggest any nonresidential zoning beyond the commercial core at Forest Hill Avenue and Buford Road other than the office uses on Forest Hill adjacent to Richmond, these standards would apply should o nonresidential zoning be granted inthe future. ���� �������� �^����'� 19 Background Paper BON AIR ZONING ORDINANCE AMENDMENT ry- Bon Air Special Design District The proposed ordinance amendment (Attachment A -Clean Proposed Ordinance and Attachment B-B|aok|ine Proposed Ordinance) is designed to address the recommendations of the recently adopted Bon Air Special Area Plan and the shortcomings of the current ordinance. The design district will encompass that area designated for nonresidential use in the recently adopted Bon Air Special Area Plan. The area ' includes the properties currently subject to special design requirements plus additional properties in the vicinity of Choctaw Road, Tinsley Drive and a property southwest of \ \ ` the intersection of Forest Hill Avenue and McRae Road. ` Again, the &Va| of the proposed amendment is to "enhance the village character of Bon Air, ensuring the community's continued desirability asa place to live, work, visit, shop and play. The design standards are intended to create an attractive overall appearance, and to provide safe and enhanced pedestrian and vehicular connectivity tn shopping, services, surrounding neighborhoods and public facilities. Standards that encourage wide sidewalks, pedestrian crosswalks and sireetsoape amenities would enhance the pedestrian experience and community character ofBon Air. Mixed use buildings, with entrances fronting streets, are also encouraged in certain areas. Off-street parking, drives and other automobile -oriented features, where allowed, should be located behind buildings or screened, with vehicular access provided to side roads where possible." The standards build upon those adopted with the 1986 plan. In addition to the design standards, certain automobile oriented uses such as automobile sen/ice stations and washes would require a conditional use zoning permit. Further, restaurants would not beallowed drive-in windows without a conditional use zoning approval. Uses would be limited in size soastomaintain the village character. Emerging Growth Development Design District The remaining area would be subject to Emerging Growth Design District Standards should nonresidential zoning begranted. Most ofthe area, as noted above, is currently subject to Post Development Design District Standards. With the exception ofthe area on Forest Hill Avenue adjacent to Richmond, the plan does not suggest nonresidential zoning as appropriate. However, should nonresidential zoning be approved, any new -- development would be subject to the Emerging Growth standards. The Emerging Growth District standards require greater setbacks along roads, increased landscaping and higher architectural design standards than Post Development standards. ������~���� 0, CD 3 Attachment A -Clean Proposed Ordinance AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-52, 19.1-53, 19.1-251, 19.1-263, 19.1-341, 19.1-346, 19.1-350, 19.1-351, 19.1-352 & 19.1-570 OF THE ZONING ORDINANCE RELATING TO BON AIR SPECIAL DESIGN DISTRICT. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-52, 19.1-53, 19.1-251, 19.1-263, 19.1-341, 19.1-346, 19.1-350, 19.1-351, 19.1-352 & 19.1-570 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: v}C'0 1, 1 -Clean 1928:96323.2 Attachment A -Clean Proposed Ordinance C. Enumerated Uses. Table 19.1-52.A. outlines the uses permitted by right, with restrictions, as accessory, by Conditional Use, by Special Exception or by Manufactured Home Permit in each zoning district. 2. Uses Permitted with Restrictions. 111 b. "R(l)," "R(2)" or "R(3)" indicates that the use is permitted subject to certain restrictions in the respective zoning district. The restrictions for the uses noted with "R(1)," "R(2)," or "R(3)" are listed at Section 19.1-54. If the restrictions in Section 19.1-54. cannot be met, the use may be allowed by Conditional Use. 000 no] cl"C_1104_1�11141 2 -Clean 1928:96323.2 P= Permitted by Right R and RS = Permitted uith Restrictions A=Accessory C= Conditional Use S = S pecial FAception M= Manufactured Home Permit Use Zoning Distficts R-7 thru R -C R-TH R -MF MH -1 MH -2 MH -3 A 0-1 0-2 C-1 C-2 C-3 C-4 C-5 1-1 1-2 1-3 88 000 Automobile accessory store C R R R P P R(3) R(3) R(3) 000 Automobile wash C R P P C C C 000 Grocery store C R(1) P R R P P R(3) R(3) R(3) 000 Restaurant, carry -out C R R P P C C C 000 no] cl"C_1104_1�11141 2 -Clean 1928:96323.2 Attachment A -Clean Proposed Ordinance Those uses listed as "R" or "RS" in Table 19.1-52.A. shall be permitted in the respective zoning districts provided that the restrictions as outlined below are met. If the restrictions cannot be met, the use may be allowed in the respective zoning district through either a Conditional Use or Special Exception. 000 Automobile accessory store 1. C-1 District: a. Use is not located in Bon Air Special Design District; or b. Automobile repair or installation of parts does not occur. 2. C-2, C-3 Districts: Use is not located in Bon Air Special Design District. Automobile rental 1. C-2 District: a. Use is not located in Bon Air Special Design District; or b. Automobile repair or sales does not occur. 2. C-3, C-4 Districts: a. Use is not located in Bon Air Special Design District, or within a shopping center unless it was within the center prior to May 26, 2004; b. Elevated display of automobiles does not occur; c. Use is setback 100 feet from adjacent R, R-TH, R -MF or 0 property, or adjacent A property shown on the comprehensive plan for R, R-TH, R -MF or 0 uses. The setback is landscaped at a density of 2.5 times Perimeter Landscaping C; d. Garage -type doors are either oriented away from, or screened from view of, adjacent R, R-TH, R -MF or 0 property, adjacent external roads, or adjacent A property shown on the comprehensive plan for residential or office uses; e. Repair services occur only as accessory to the use, and repair does not include body repair; f. Except for minimal repairs necessary to allow a vehicle to be moved into the service area, repair activities and storage of new or replaced repair materials either occurs inside a building, or the area is screened from view of adjacent R, R-TH, R -MF or 0 property, adjacent external roads, or adjacent A property shown on the comprehensive plan for residential or office uses; and g. Storage yards for vehicles awaiting body repair, painting, auction or wholesale sales are screened from view of adjacent property on which such yards are not permitted or do not exist, adjacent external roads, or adjacent A property shown on the comprehensive plan for residential or office uses. q 3 -Clean 1928:96323,2 Attachment A -Clean Proposed Ordinance C-3, C-4 Districts: a. Use is not located in Bon Air or Chester Special Design Districts; and b. The following requirements are met unless the use was in operation prior to May 26, 2004: • Use is not within a shopping center; • Use is setback 100 feet from adjacent R, RTH, R -MF or O property, or A property shown on the comprehensive pian for R, R-TH, R -MF or O uses. The setback is landscaped at a density of 2.5 times Perimeter Landscaping C; • Except for minimal repairs necessary to allow a vehicle to be moved into the service area, repair activities and storage of new or replaced repair materials shall either occur inside a building, or the area is screened from view of adjacent R, R-TH, R -MF or O properties, adjacent external roads, or adjacent A property shown on the comprehensive plan for residential or office uses; and • Storage yards for vehicles awaiting body repair or painting are screened from view of adjacent property on which such yards are not permitted or do not exist, adjacent external roads, or adjacent A property shown on the comprehensive pian for residential or office uses. 111 1. C-1 District: a. Use is accessory to a principal use; b. Use is not located along a road which terminates in a residential neighborhood; and c. Use is not located in Bon Air or Chester Special Design Districts. 2. C-2, C-3, C-4, C-5 Districts: Use is not located in Bon Air or Chester Special Design Districts. C-2, C-3, C-4, C-5 Districts: Use is not located in Bon Air or Chester Special Design Districts. C-3, C-4, C-5 Districts: Use is not located in Bon Air or Chester Special Design Districts. IQIR C-3 District: Use is not located in Bon Air Special Design District. 111 1928:96323.2 4 -Clean Attachment A -Clean Proposed Ordinance Grocery Store C-2, C-3 Districts: In Bon Air Special Design District, the building does not exceed 20,000 square feet of gross floor area per story. 111 Restaurant, carry out C-2, C-3 Districts: In Bon Air Special Design District, the use does not have a drive-in window or curb service. Restaurant, fast food or drive-in C-3, C-4, C-5 Districts: a. In Bon Air Special Design District, the use does not have a drive-in window or curb service; or b. Use is not located in Chester Special Design District. 000 Storage, outside 1. C-3 and C-4 Districts excluding the Employment Center Design District: a. Use is not located in the Bon Air Special Design District; b. Outside storage is accessory to a permitted or restricted use; c. Storage area plus any permitted outside display located outside of covered pedestrian ways does not exceed 10 percent of the gross floor area of the principal use. d. Unless restrictions of a specific use address outside storage screening requirements, the area is screened from view of adjacent property on which such uses are not permitted, A property designated on the comprehensive plan for R, R-TH, R -MF, A, 0, MH or 1-1 uses, and roads; and e. View is minimized from limited access roads through site or architectural design, topography, landscaping, setbacks or other features. a1#2 Ex 5 -Clean 1928:96323.2 AttachmentA-C|ean Proposed Ordinance Notes for Table 19.1-251.13. [l]Healthy existing trees mshrubs may becredited toward landscaping requirements if reasonably distributed throughout the length ofthe area. [2] VVollo or fences with o minimum height of feet may reduce the amount of required plant materials, aadetermined authe time ofplan review. [3] If overhead utility lines conflict with |mgc deciduous trees, such trees abnl| be placed within planting areas or ioluoJa located adjacent to the setback. Such planting ocouo or islands abaD have ominimum size of300square feet per required tree. [4] An average 9 foot high undulating berm, designed toprovide topographical interest yet maintain reoonuohlc visibility into parking ureas, and having maximum side a|opcy of 3:1 obuO be installed within the setback, [5] An evergreen shrub hud��,o� tbo1 � mu�m�cdo1u ���h of to 4 �c for the length of parking areas. [6] Either l noudbom shrub for each 5 \iouu| (ecu; uunutinuona hedgerow; nracontinuous vbdr or whitewashed picket fence, with uheight of �to 4feet. [7] Either l medium shrub for each 5 lineal feet; ouontiouous hedgerow with aheight of3 feet at time of planting; a continuous decorative wood, PVC or wrought -iron fence with a height of 3 to 4 feet; oracontinuous brick wall with uheight of 3 to feet. [8] Either ucontinuous bzdgero*with nheight of3 feet ottime ofplanting; ocacontinuous 5 to 6 foot high screening fence or wall constructed ufthe same materials used in tile building. [y] A continuous evergreen hedgerow that grows to, and is maintained at, nheight of3 to 4 feet for the length nCthe parking areas. []O]/\ttime ofplan review, alternative treatment may be approved 6ouod upon reduced averaged uo1bocbo. utility conflicts, or to ensure sign visibility. [|l]A double staggered bodgcru* of evergreen medium shrubs for the |cogtb of parking areas between parking areas and roads, and low shrubs and ground cover in planting beds at entrances. []2]Low shrubs and 'ground cover uhuObeused appropriately iotree and shrub beds. [13] The same or similarly shaped species shall be planted in a linear pattern in front and corner side yard setbacks yo as to crcn1c aD/nnul landscape theme. 14] Trees shall he planted behind the sidewalk uolcay determined, at the time of plan review, to be impractical, in which case, they may be installed between the street and the sidewalk. If large trees will conflict with overhead utility lines, unoal| deciduous trees spaced unooxinoum Of 40 feet oocenter may buplanted. []5]ioall areas nfMidlothian Special Design District, landscaping within setbacks along roads shall conform to The Village of Midlothian Technical Manual, dated September 199 1. [16] Tree islands having a minimum width of 7 feet, spaced every 4 parking spaces adjacent to road, and planted with small deciduous trees. ' 6 -Clean 1928:96323.2 Attachment A -Clean Proposed Ordinance MI A. Buffers between Different Zoning Districts. 1. Exemptions. The buffers shown in Table 19.1-263.A.I.a. shall not apply to 0 and C property located in the Ettrick and Bon Air Special Design Districts. 111 (iff/A %A AM 10 AIIIII 1/1 ON MIN/ 1705 , W1,I), The provisions of this division apply to 0, C and I zoned property in Emerging Growth Design District as shown on the zoning maps. The Emerging Growth Design District is generally the area as shaded in Figure 19.1-341. NOR 7 -Clean 1928:96323.2 Attachment A -Clean Proposed Ordinance The purpose and intent of the Bon Air Special Design District is to enhance the village character, create an attractive overall appearance and provide for safe and enhanced pedestrian and vehicular connectivity within nonresidential areas and from those areas to surrounding residential and public facilities areas. The provisions of this division apply to O, C and I zoned property within Bon Air Special Design District as shown on the zoning maps. The Bon Air Special Design District is generally the area as shaded in Figure 19.1-3 51. 8 -Clean 1928:96323.2 Attachment A -Clean Proposed Ordinance A. Building and Parkin. Buildings and parking in the Bon Air Special Design District shall meet the requirements outlined in Tables 19.1-352.A.1. and 19.1-352.A.2.: 9 -Clean 1928:96323.2 A. Building Setbacks (feet)l'l /Required Perimeter Landscaping a. Limited access 40/C b. Huguenot Rd. 50/J 1. Road type c. Choctaw Rd. east of Forest Hill Ave., McRae Rd. south of Forest Hill Ave. and Tinsley 15 Drive d. Other roads 8121 a. Adjacent to property designated on the 10/B 2. Interior side yard Comprehensive Plan for residential use b. Adjacent to property designated on the 0 Comprehensive Plan for nonresidential use a. Adjacent to property designated on the 10/B 3. Rear yard Comprehensive Plan for residential use b. Adjacent to property designated on the 0 Comprehensive Plan for nonresidential use B. Parking Setbacks(feet)111 /Required Perimeter Landscaping a. Limited access 40/C b. Huguenot Rd. 50/J 1. Road type c. Choctaw Rd. east of Forest Hill Ave., McRae Rd. south of Forest Hill Ave. and Tinsley (3� Drive d. Other roads 131 a. Adjacent to property designated on the 10l14I 2. Interior side yard Comprehensive Plan for residential use b. Adjacent to property designated on the 0 Comprehensive Plan for nonresidential use a. Adjacent to property designated on the 10141 3. Rear yard. Comprehensive Plan for residential use b. Adjacent to property designated on the 0 Comprehensive Plan for nonresidential use C. Building Heights (maximum) l51 Lesser of 2 stories or 30 feet 9 -Clean 1928:96323.2 Attachment A -Clean Proposed Ordinance Notes for Table 19.1-352.A.1. [1] Setbacks may be impacted by Setbacks—Generally, Permitted Yard Encroachments for Principal Buildings, Floodplain and Chesapeake Bay regulations. [2] A minimum of 75% of the facade shall have a maximum setback of 20 feet. Within a project having more than one building, a minimum of one main building shall be subject to the minimum and maximum setbacks, and setbacks for other buildings may be modified by the director of planning if the site and architectural designs accomplish the purpose and intent outlined in Sec. 1.9.1-350. [3] Parking shall be 'located no closer to the road than the front fagade of the building with the least setback from the road. If there is no building on the property, parking shall be setback 20 feet from the road. Within the setback, 3 to 4 foot high decorative walls or fences compatible with the building, evergreen hedges or a combination thereof shall be installed. Hedges shall be maintained at a height of 3 to 4 feet. The director of planning may modify the parking setback requirement if the site is designed to promote the pedestrian character of the area. [4] A 5 foot high decorative solid screen compatible with the building shall be provided along the property line for the length of the parking area. [5] Height limits are subject to Article IV, Division 2. .a5. 10 -Clean 1928:96323.2 Attachment A -Clean Proposed Ordinance Notes for Table 19.1-352.A.2. [1] Setbacks may be impacted by Buffer, Setbacks—Generally, Permitted Yard Encroachments for Principal Buildings, Floodplain and Chesapeake Bay regulations. [2] Landscaping not required adjacent to 1-2 or 1-3 District. [3] Height limits are subject to Article IV, Division 2. 11 -Clean 1928:96323.2 I MEE FA. Building Setbacks (feet)IIM lRequMiredPerimeter District 11 112 Landscaping 1-1 1-2 1-3 a. Limited access 40/C 40/C 40/C 1. Road type b. Major arterial 75/13 or 50/C 75/13 90/13 c. Other roads 40/A or 25/C 60/A 90/A a. Adjacent to A, R, R-TH, R -MF or MH 30/A 30/A 30/A 2. Interior side 30/A 30/Al" 30/Al'] yard b. Adjacent to 0, C or I or or or 10/B 10/B t2l I O/B 121 a. Adjacent to A, R, R-TH, R -MF or MH 40/C 40/C 40/C 3. Rear yard 40/C 40/01 40/01 b. Adjacent to 0, C or I or or or 20/13 20/1312] 20/13121 B. Parking Setbacks (feet) /'Required /Required Perimeter Lands caping a. Limited access 40/C 40/C 40/C 1. Road type b. Major arterial 75/13 or 50/C 75/13 75/13 c. Other roads 40/A or 25/C 40/A 40/A a. Adjacent to A, R, R-TH, 2. Interior side — R -MF or MH 30/A 30/A 30/A yard b. Adjacent to 0, C or 1 30/A or I O/B 30/A121 or 10/B[21 30/Al2i or I O/B121 a. Adjacent to A, R, R-TH, 3. Rear yard R -MF or MH 40/C 40/C 40/C I b. Adjacent to 0, C or I 40/C or 20/13 40/C121or 20/13121 40/C[21or 20/13J2] C. Building Heights (maximum) Lesser of 2 stories or 30 feet Notes for Table 19.1-352.A.2. [1] Setbacks may be impacted by Buffer, Setbacks—Generally, Permitted Yard Encroachments for Principal Buildings, Floodplain and Chesapeake Bay regulations. [2] Landscaping not required adjacent to 1-2 or 1-3 District. [3] Height limits are subject to Article IV, Division 2. 11 -Clean 1928:96323.2 Attachment A -Clean Proposed Ordinance B. Other Required Conditions. 1. Architecture and Building Design. In addition to the requirements of Sec. 19.1-317, the requirements of Sec. 19.1-141.G. for 0-1 property, the requirements of Sec. 19.1-148.F. for C- 1 property, buildings shall meet the following architectural requirements: a. Architecture. • Fagades visible to a road or R, R-TH, R -MF, MH, A or O property shall not be constructed of unadorned concrete block, unfinished corrugated metal or unfinished sheet metal; and • Buildings shall be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses, and possess architectural variety while still maintaining compatibility with existing structures, especially those of high historic interest within the boundaries of the Bon Air Special Area Plan. Buildings shall enhance an overall cohesive character as reflected in existing structures through the use of design elements including, but not limited to: materials, balconies, terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines, or other appurtenances such as lighting fixtures and landscaping. b. Storefront Windows and Pedestrian Entrances. In the area designated for Neighborhood Business, the first floor of any building located within 30 feet of a road shall incorporate storefront windows, and pedestrian entrances that either connect directly to the sidewalk along the road or to a sidewalk that connects to the sidewalk along the road. A maximum of 10 linear feet along the front fagade of the principal building shall be without windows or pedestrian entrances. The bottom of windows shall be no lower than 18 inches and no higher than 36 inches above finished grade. c. Intersection of Forest Hill Avenue and Buford Road. At each quadrant of the intersection, buildings shall incorporate a significant architectural element such as a bell tower, clock tower or other vertical element and a minimum of 400 square feet of decorative hardscape area designed to promote the pedestrian character of the area. The architectural element shall be a minimum of 12 feet taller than the main building height unless modified by the director of planning based upon an alternative design that accomplishes the intent of this provision. 2. Size of Individual Uses. Except for 0-1 and C-1 property which shall be subject to the size limitations in Sec. 19.1-141.F. and Sec. 19.1-148.E. respectively, and grocery stores which shall be subject to the size restrictions in Sec. 19.1-53., individual buildings shall not exceed 12,000 square feet of gross floor area per story. 12 -Clean 1928:96323.2 Attachment A -Clean Proposed Ordinance 3. Sidewalks and Pedestrian Amenities. Sidewalk and pedestrian amenities shall be provided along roads and as pedestrian connections from projects to adjacent development. The exact location, treatment, design and use of sidewalks and pedestrian amenities shall be determined at time of site plan review. Prior to site plan approval, easements, acceptable to the planning department, shall be recorded across such improvements to allow public use. a. Sidewalks. Concrete sidewalks, with a minimum width of 5 feet, shall be provided within the right-of-way along roads in conjunction with adjacent development. b. Hardscaped Pedestrian Areas. In areas designated for neighborhood business on the comprehensive plan, for a building within 20 feet of a road with any portion of the building set back beyond 8 feet from the road, a decorative hardscaped pedestrian area shall be installed. The hardscaped area shall have a length equal to at least one-half the length of the building facade that is set back greater than 8 feet. The hardscaped area shall extend from such fagade to as close as possible to the sidewalk along the road. Hardscaped pedestrian areas shall be designed to facilitate, and include amenities to support, outdoor gatherings and activities such as outdoor display of goods sold on the premises, dining, temporary vendors, civic or community events, or seating areas. The areas may also include, but are not limited to, pedestrian amenities such as foundation plantings, street furnishings, benches, bike racks and trash receptacles. 4. Street Trees. Street trees shall be installed along roads in conjunction with adjacent development in accordance with Sec. 19.1-252. 5. Exterior Lighting. In addition to the requirements of Sec. 19.1-205, lighting shall meet the following standards: a. Streetlights. Along sidewalks adjacent to roads, pedestrian scale streetlights shall be installed as follows: • Streetlights shall be designed to enhance the pedestrian character of the design district The design of fixtures, poles and lamps shall be generally consistent in the Special Design District; • Streetlights shall be spaced generally 40 feet on center; and • Fixture mounting heights shall be between 12 and 15 feet above finished grade. The mounting height shall be generally consistent in the Special Design District. b. Other Exterior Lighting. With the exception of pedestrian scale streetlights, exterior lighting shall comply with the following: ® Exterior lighting shall be designed to enhance the character of the design district and be compatible with development standards of the district; ® Freestanding lights shall not exceed a height of 20 feet above finished grade; and 13 -Clean 1928:96323.2 Attachment A -Clean Proposed Ordinance • Building mounted lighting shall be no higher than the roofline or parapet wall. 6. Drive-in or Drive-through Facilities. Drive-in or drive-through facilities to include windows, bays or similar uses shall be located or designed so as to minimize their view from roads. For the purposes of this chapter, the following words and phrases shall have the following meanings: Design districts, special: Areas shown on the zoning maps as having unique characteristics. Special design districts include Bon Air, Chester, Ettrick, Matoaca and Midlothian. 000 (2) That this ordinance shall become effective immediately upon adoption. 14 -Clean 1928:96323.2 Attachment B-Blackline Proposed Ordinance AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-52, 19.1-53, 19.1-251, 19.1-263, 19.1-341, 19.1-346, 19.1-350, 19.1-351, 19.1-352 & 19.1-570 OF THE ZONING ORDINANCE RELATING TO BON AIR SPECIAL DESIGN DISTRICT. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-52, 19.1-53, 19.1-251, 19.1-263, 19.1-341, 19.1-346, 19.1-350, 19.1-351, 19.1-352 & 19.1-570 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: 1-Blackline 111 C. Enumerated Uses. Table 19.1-52.A. outlines the uses permitted by right, with restrictions, as accessory, by Conditional Use, by Special Exception or by Manufactured Home Permit in each zoning district. 2. Uses Permitted with Restrictions. 111 111 b. "R(1)," "R(2)" or "R(3)" indicates that the use is permitted subject to certain restrictions in the respective zoning district. The restrictions for the uses noted with "R(1)," 44R(2)," or "R(3)" are listed at Section 19.1-54-3. If the restrictions in Section 1.9.1-543-. cannot be met, the use may be allowed by Conditional Use. 000 P = Permitted by Right Rand RS=PermittedwithRestrictious A=Aecessoy C= Conditional B e S =Special Exception M= Manufactured Home Permit Use Zonin2 Districts R-7 thru R -C R-TH R -MT MHA MEI -2 MH -3 A 0-1 0-2 C-1 C-2 C-3 C-4 C -S I-1 I-2 I-3 88 000 Automobile accessory store C R PR PR P P R(3) 12(3) R(3) 000 Automobile wash C PI2 P P C C C 000 Grocery store C I2(1) P PR PR P P R(3) R(3) R(3) 000 Restaurant, cagy -out C PR PR P P C C C 000 111 1928:96319.3 2-Blackline Attachment B-Blackline Proposed Ordinance Those uses listed as "R" or "RS" in Table 19.1-52.A. shall be permitted in the respective zoning districts provided that the restrictions as outlined below are met. If the restrictions cannot be met, the use may be allowed in the respective zoning district through either a Conditional Use or Special Exception. 000 �,uarnubile acce6ry-store 1. C-1 District: a. Use is not located in Bon Air Special Design District; or b. Automobile repair or installation of parts does not occur. 2. C-2, C-3 Districts: Use is not located in Bon Air Special Design District. 1. C-2 District: a. Use is not located in Bon Air Special Design District; or b. Automobile repair or sales does not occur. 2. C-3, C-4 Districts: a. Use is not located in Bon Air Special Design District, or within a shopping center unless it was within the center prior to May 26, 2004; b. Elevated display of automobiles does not occur; c. Use is setback 100 feet from adjacent R, R-TH, R -MF or O property, or adjacent A property shown on the comprehensive plan for R, R-TH, R -MF or O uses. The setback is landscaped at a density of 2.5 times Perimeter Landscaping C; d. Garage -type doors are either oriented away from, or screened from view of, adjacent R, R-TH, R -MF or O property, adjacent external roads, or adjacent A property shown on the comprehensive plan for residential or office uses; e. Repair services occur only as accessory to the use, and repair does not include body repair; f. Except for minimal repairs necessary to allow a vehicle to be moved into the service area, repair activities and storage of new or replaced repair materials either occurs inside a building, or the area is screened from view of adjacent R, R-TH, R -MF or O property, adjacent external roads, or adjacent A property shown on the comprehensive plan for residential or office uses; and g. Storage yards for vehicles awaiting body repair, painting, auction or wholesale sales are screened from view of adjacent property on which such yards are not permitted or do not exist, adjacent external roads, or adjacent A property shown on the comprehensive plan for residential or office uses. 3-Blackline 1928:96319.3 Attachment B-Blackline Proposed Ordinance C-3, C-4 Districts: a. Use is not located in Bon Air or Chester_ Special Design Districts; and b. The following requirements are met unless the use was in operation prior to May 26, 2004: • Use is not within a shopping center; • Use is setback 100 feet from adjacent R, RTH, R -MF or O property, or A property shown on the comprehensive plan for R, R-TH, R -MF or O uses. The setback is landscaped at a density of 2.5 times Perimeter Landscaping C; • Except for minimal repairs necessary to allow a vehicle to be moved into the service area, repair activities and storage of new or replaced repair materials shall either occur inside a building, or the area is screened from view of adjacent R, R-TH, R -MF or O properties, adjacent external roads, or adjacent A property shown on the comprehensive plan for residential or office uses; and • Storage yards for vehicles awaiting body repair or painting are screened from view of adjacent property on which such yards are not permitted or do not exist, adjacent external roads, or adjacent A property shown on the comprehensive plan for residential or office uses. 111 1. C-1 District: a. Use is accessory to a principal use; b. Use is not located along a road which terminates in a residential neighborhood; and c. Use is not located in Bon Air or Chester Special Design Districts. 2. C-2, C-3, C-4, C-5 Districts: Use is not located in Bon Air or Chester Special Design Districts. C-2, C-3, C-4, C-5 Districts: Use is not located in Bon Air or Chester Special Design Districts. C-3, C-4, G-5 Districts: Use is not located in Bon Air or Chester Special Design Districts. 111 C-3 District: Use is not located in Bon Air Special Design District. 4-131ackline 1928:96319.3 Attachment B-Blackline Proposed Ordinance Rol C-2, C-3 Districts: In Bon Air Special Design District, the building does not exceed 20,000 square feet of gross floor area per story. M C-2, C-3 Districts: In Bon Air Special Design District, the use does not have a drive-in window or curb service. C-3, C-4, C-5 Districts: a. In Bon Air Special Design District, the use does not have a drive-in window or curb service, or b. Use is not located in Chester Special Design District. M 1. C-3 and C-4 Districts excluding the Employment Center Design District: a. Use is not located in the Bon Air Special Design District, a-.b.Outside storage is accessory to a permitted or restricted use; Vic. Storage area plus any permitted outside display located outside of covered pedestrian ways does not exceed 10 percent of the gross floor area of the principal use. c—A.Unless restrictions of a specific use address outside storage screening requirements, the area is screened from view of adjacent property on which such uses are not permitted, A property designated on the comprehensive plan for R, R-TH, R -MF, A, 0, MH or 1-1 uses, and roads; and d-.e.View is minimized from limited access roads through site or architectural design, topography, landscaping, setbacks or other features. M f� � " �'g f j f i[ �' y1ri), VJ M 5-Blackline 1928:96319.3 0 C 0 L; 6 Attachment B-Blackline Proposed Ordinance Notes for Table 19.1-251.B. [1] Healthy existing trees or shrubs may be credited toward landscaping requirements if reasonably distributed throughout the length of the area. [2] Walls or fences with a minimum height of 3 feet may reduce the amount of required plant materials, as determined at the time of plan review. [3] If overhead utility lines conflict with large deciduous trees, such trees shall be placed within planting areas or islands located adjacent to the setback. Such planting areas or islands shall have a minimum size of 300 square feet per required tree. [4] An average 3 foot high undulating berm, designed to provide topographical interest yet maintain reasonable visibility into parking areas, and having maximum side slopes of 3:1 shall be installed within the setback. [5] An evergreen shrub liedgerow that is maintained at a height of 3 to 4 feet for the length of parking areas. [6] Either 1 medium shrub for each 5 lineal feet; a continuous hedgerow; or a continuous white or whitewashed picket fence, with a height of 3 to 4 feet. [7] Either 1 medium shrub for each 5 lineal feet; a continuous hedgerow with a height of 3 feet at time of planting; a continuous decorative wood, PVC or wrought -iron fence with a height of 3 to 4 feet; or a continuous brick wall with a height of 3 to 4 feet. [8] Either a continuous hedgerow with a height of 3 feet at time of planting; or a continuous 5 to 6 foot high screening fence or wall constructed of the same materials used in the building. [9] Except f Be Air Speeial Design District aA continuous evergreen hedgerow that grows to, and is maintained at, a height of 3 to 4 feet for the length of the parking areas. in Ben ^ c Design Distr-iet, either a 3 feet high eentinueus evergFeen hedgerew er a 3 feat high deeefa4ive wall shall be installed fer the b-th of any padiingbuilding. area leeated in fi-ent of the [10]At time of plan review, alternative treatment may be approved based upon reduced averaged setbacks, utility conflicts, or to ensure sign visibility. [11]A double staggered hedgerow of evergreen medium shrubs for the length of parking areas between parking areas and roads, and low shrubs and ground cover in planting beds at entrances. [12] Low shrubs and ground cover shall be used appropriately in tree and shrub beds. [13] The same or similarly shaped species shall be planted in a linear pattern in front and corner side yard setbacks so as to create a formal landscape theme. [1.4] Trees shall be planted behind the sidewalk unless determined, at the time of plan review, to be impractical, in which case, they may be installed between the street and the sidewalk. If large trees will conflict with overhead utility lines, small deciduous trees spaced a maximum of 40 feet on center may be planted. 15] In all areas of Midlothian Special Design District, landscaping within setbacks along roads shall conform to The Village of Midlothian Technical Manual, dated September 1991. [16] Tree islands having a minimum width of 7 feet, spaced every 4 parking spaces adjacent to road, and planted with small deciduous trees. 6-Blackline 1928:96319.3 Attachment B-Blackline Proposed Ordinance XIII ;,,",'','I rg gff "g,"Yj, jg V WIN IA. A. Buffers between Different Zoning Districts. 1. Exemptions. The buffers shown in Table 19.1-263.A.I.a. shall not apply to 0 and C property located in the Ettrick and Bon Air Special Design Districts. 000 UNW/r/l/6, I , / I RMS FNMggA��/, "I ff V RAW, PH "MIMI/lllllll IMMENIM NOW NOW -.0118 1 The provisions of this division apply to 0, C and I zoned property in Emerging Growth Design District as shown on the zoning maps. The Emerging Growth Design District is generally the area as shaded in Figure 19.1-341. This map would be deleted and replaced to reflect the new boundaries of Bon Air 7 - B I,ac,W ne, 1928:96319.3 ti-, ILI,! U n 41 , AttachmentB-BbcNine Proposed Ordinance 000 A. The provisions ofthis division apply 1oO,Cand | zoned property iuPost Development Design B. The Post Design District shall bo comprisedofthe following areas as generally shown outhe zoning maps and described amfollows: 1928:e63193 8-8|ackhne RIM 1928:e63193 8-8|ackhne This figure would be deleted KOEG Attachment B-Blackline Proposed Ordinance "WE MEN 'PrI Mil r iillw MEN= The purpose and intent of the Bon Air Special Design District is toe enhance the afea's village character, create an attractive overall avoearance and provide for safe and enhanced pedestrian and vehicular connectivity within nonresidential areas and from those areas to surrounding residential and public facilities areas. eultur-al, arehiteetui:aj and histarie he'F4ag-e-' and te fflaintain and reinfefee the ehar-aeter, identity and pedestfian seale by eefitilquing and enhaneing existing ,ate velopiffient patterns. FM I WINAIIIIII, Ile, WK All jil"Pir The provisions of this division apply to 0, C and I zoned property within Bon Air Special Design District as shown on the zoning maps. The Bon Air Special Design District is generally the area as shaded in Figure 19.1-351. 9-Blackline 1928:96319.3 Attachment B-Blackline Proposed Ordinance This map would be deleted and replaced with below New map 10-Blackline 1928:96319.3 Attachment B-Blackline Proposed Ordinance A. Building and Parking. Buildings and parking in the Bon Air Special Design District shall meet the requirements outlined in Tables 19.1-352.A.1. and 19.1-352.A.2.: 11-Blackline 1928:96319.3l2) ae A. Building Setbacks (feet)f'l /Required Perimeter Landscaping a. Limited access 40/C b. Major af4erial exeluding limited neees-sHuguenot Rd. 8,50/J 1. Road type c. Choctaw Rd. east of Forest Hill Ave. McRae Rd. south of Forest Hill Ave. and Tinsley 15 Drive Ed.Other roads 8 8121 2. Interior side yard a. Adjacent to ^, RT' "TH, n "aF ar ""T-lproperty designated on the Comprehensive Plan for 0/B t residential use b. Adjacent to 0, G or property designated on the Comprehensive Plan for nonresidential use 0 W a. Adjacent to property designated onthe Comprehensive Plan for residential use A -,-R7 �ru 2-5-10/13t 24 Rear yard R u nac ,,.. N4143. b. Adjacent to property designated on the Comprehensive Plan for nonresidential use 0-, C� ar—I 0W B. Parking Setbacks(feet)"I /Required Perimeter Landscaping a. Limited access 40/C b. Major at4efial exeluding limited aeeessHuguenot Rd. 9 50/J 1. Road type c. Choctaw Rd, east of Forest Hill Ave. McRae Rd. south of Forest Hill Ave. and Tinsley u Drive cd. Other roads L31 a. Adjacent to property designated on the Comprehensive Plan for residential use T71C (ru 4,510/€31 a21 2. Interior side yard R R ��F ,,,- n�ru b. Adjacent to property designated on the Comprehensive Plan for nonresidential use -G; C ei=I 0W a. Adjacent to property designated on the Comprehensive Plan for residential useA-,-R7 - 10254 421 Rear yard cru v Aac ,,,, N4143. b. Adjacent to property designated on the Comprehensive Plan for nonresidential use 9r Ce4 0W C. Building Heights (maximum) 151 Lesser of 3-2 stories or 45-30 feet W 11-Blackline 1928:96319.3l2) ae Attachment B-Blackline Proposed Ordinance Notes for Table 19.1-352.A.1 [1] Setbacks may be impacted by Setbacks—Generally, Permitted Yard Encroachments for Principal Buildings, Floodplain and Chesapeake Bay regulations. [2] A minimum of 75% of the facade shall have a maximum setback of 20 feet. Within a project having more than one building, a minimum of one main building shall be subject to the minimum and maximum setbacks, and setbacks for other buildings may be modified by the director of planning if the site and architectural designs accomplish the purpose and intent outlined in Sec. 19.1-350. [3] Parking shall be located no closer to the road than the front fapade of the building with the least setback from the road. If there is no building on the property, parkins; shall be setback 20 feet from the road. Within the setback 3 to 4 foot high decorative walls or fences compatible with the building;, evergreen hedges or a combination thereof shall be installed. Hedges shall be maintained at a height of 3 to 4 feet. The director of planning may modify the parking setback requirement if the site is designed to promote the pedestrian character of the area. [4] A 5 foot high decorative solid screen compatible with the building shall be provided along the property line for the length of the parking area. [1] This setbaek may be redueed te zere feet with an 8 f�at high wall of material similar ta that of the pfineipal building along sueh prepefty line; or to zei,e feet and if the wall e the 1 1i1d , � 1� P,,repe ty line has „ [-2 ] if adjaGent PFOPet4y is designated on the eampFehensive plan fer, er used for, residential purposes, the setbaek sha 11he te either 15 feet with Perimetei. a in the setbaek; er te zere feet with an 8 feet high wall ef Material similar te that of t pFineipal building aleng such prepei4y line; eF te zet:e feet if the wall ef the building 14 if adjaeent , fesidential in the setback; E)F to zere feet with an 8 feet high wall of mateFial similar te that efthe prineipal building aleng sueh prepei4y line; or to zere feet if the wall ef the building along sueh ffepeFty line has - [5] Height limits are subject to Article IV, Division 2. Cbl Within 200 ff et F „ A r? Tu A N4F MP distriet the height hall , � Kaci-n,�rn.-arrm-�r-rv�.z-i-��.as�.-ro�crac-ric,-g..-��rrca-.-.-i �caz, rc lesser ef 2.5 steries er 30 feet unless there i's an existing dwelling mere than 2.5 steries within 100 feet of the eaminea boundary with the , the height may be inereased te the heilgh, ef "we but not met:e than the maximum per•",.' -,z #end 1'4eigl'-,T. , 12-Blackline 1928:96319.3 �� Attachment B-Blackline Proposed Ordinance �� �M � PEE A. Building Setbacks (feired Perimeter District Landscaping I-1 I-2 I-3 a. Limited access 40/C 40/C 40/C 1. Road type b. Major arterial 75/13 or 501C 7513 90/13 c. Other roads 40/A or 25/C 60/A 90/A a. Adjacent to A, R, R-TH, 320/AP4 320/Aw 3201ARI 2. Interior side R -MF or MH - — - — - yard 30/A4 30/A 30/A b. Adjacent to O, C or I or or or 10/B 10/B1214_4W 10/B12144V4 a. Adjacent to A, R, R-TH, 2440/Cm 40/C 2e 40/C 24M R -MF or MH 3. Rear yard 2440/C 40/C 40/C b. Adjacent to O, C or I or or or 20/13R4 20/13 1212e 20B1212e B. Parking Setbacks (feet) /Required Perimeter Landscapingp a. Limited access 40/C 40/C 40/C 1. Road type b. Major arterial 75/13 or 501C 7513 9-475/13 c. Other roads 40/A or 25/C 460/A 440/A a. Adjacent to A, R, R-TH, 430/A 30/A4 30/A4 2. Interior side R -MF or MH yard b. Adjacent to O, C or I 30/A 4or 10/B or 1013 30/A 12121 or 4 10!13 8 a. Adjacent to A, R, R-TH, 40/C4 40/C4 40/C4 3. Rear yard R -MF or MH b. Adjacent to O, C or I 40/C4 or' 20/13 40lC 20/B 40/C 12�21 or 4 4 2013 4 C. Building Heights (maximum) [3� Lesser of 2 stories or 30 feet T esse.' of 3 sten ^� ^ � €ee f4l Notes for Table 19.1-352.A.2. [1] Setbacks may be impacted by Buffer, Setbacks -Generally, Permitted Yard Encroachments for Principal Buildings, Floodplain and Chesapeake Bay regulations. [2] The setbaek shall be inereased by ene feet fer eaeh one feet that the building height exeeeds 45 feel-. Landscaping not required adjacent to I-2 or I-3 District. Height limits are subject to Article IV, Division 2. [31 Within Inn feet e f .,ofhe „J the '-eight shall not a oea-cc *�i�se-i—vf�.5 -- b sterie"s Rer 30 feet unless there is an existing dwelling mere th-An 22.5 sterieswithin 100 feet efthe eemmen b .. , in whieh case the height may be ineveased te heignh!dwelling, but notzmere than the -maximum rmittte c e"i4� 1928:96319.3 ��,� Attachment B-Blackline Proposed Ordinance •_ Err. • seer ff Mar PW FUM. • 4&B. Other Required Conditions. 4-. 1. Architecture and Building Design. In addition to the requirements of Sec. 19.1-317, the requirements of Sec. 19.1-141.G. for 0-1 property, the requirements of Sec. 19.1-148.F. for C-1 property., buildings shall meet the following architectural requirements: a. Architecture. 1928:96319.3 Fagades visible to a road or R, R-TH, R -MF, MH, A or O property shall not be constructed of unadorned concrete block, unfinished corrugated metal or unfinished sheet metal; and Buildings shall be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses, and possess architectural variety while still maintaining compatibility with existing structures, especially those of high historic interest within the boundaries of the Bon Air Special Area Plan. Buildings shall enhance an overall cohesive character as reflected in existing structures through the use of design elements including, but not limited to: materials, balconies, terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines, or other appurtenances such as lighting fixtures and landscaping. a. Storefront Windows and Pedestrian Entrances. In the area designated for Neisahborhood Business, the first floor of any building located within 30 feet of a road shall incorporate storefront windows, and pedestrian entrances that either connect directly to the sidewalk along the road or to a sidewalk that connects to the sidewalk along the road. A maximum of 10 linear feet along the front facade of the principal building shall be without windows or pedestrian entrances. The bottom of windows shall be no lower than 18 inches and no higher than 36 inches above finished grade. b. Intersection of Forest Hill Avenue and Buford Road. At each Quadrant of the intersection, buildings shall incorporate a significant architectural element such as a bell tower, clock tower or other vertical element and a minimum of 400 square feet of decorative hardscape area designed to promote the pedestrian character of the area. The architectural element shall be a minimum of 12 feet taller than the main building height unless 14-Blackline lux Fagades visible to a road or R, R-TH, R -MF, MH, A or O property shall not be constructed of unadorned concrete block, unfinished corrugated metal or unfinished sheet metal; and Buildings shall be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses, and possess architectural variety while still maintaining compatibility with existing structures, especially those of high historic interest within the boundaries of the Bon Air Special Area Plan. Buildings shall enhance an overall cohesive character as reflected in existing structures through the use of design elements including, but not limited to: materials, balconies, terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines, or other appurtenances such as lighting fixtures and landscaping. a. Storefront Windows and Pedestrian Entrances. In the area designated for Neisahborhood Business, the first floor of any building located within 30 feet of a road shall incorporate storefront windows, and pedestrian entrances that either connect directly to the sidewalk along the road or to a sidewalk that connects to the sidewalk along the road. A maximum of 10 linear feet along the front facade of the principal building shall be without windows or pedestrian entrances. The bottom of windows shall be no lower than 18 inches and no higher than 36 inches above finished grade. b. Intersection of Forest Hill Avenue and Buford Road. At each Quadrant of the intersection, buildings shall incorporate a significant architectural element such as a bell tower, clock tower or other vertical element and a minimum of 400 square feet of decorative hardscape area designed to promote the pedestrian character of the area. The architectural element shall be a minimum of 12 feet taller than the main building height unless 14-Blackline Attachment B-Blackline Proposed Ordinance modified by the director of planning based upon an alternative design that accomplishes the intent of this provision. 2. Size of Individual Uses. Except for 0-1 and C-1 property which shall be subject to the size limitations in Sec. 19.1-141.F. and Sec. 19.1-148.E. respectively, and grocery stores which shall be subject to the size restrictions in Sec.19.1-53., individual buildings shall not exceed 12,000 square feet of gross floor area per story. 3. Sidewalks and Pedestrian Amenities. Sidewalk and pedestrian amenities shall be provided along roads and as pedestrian connections from projects to adjacent development. The exact location, treatment, design and use of sidewalks and pedestrian amenities shall be determined at time of site plan review. Prior to site pian approval, easements, acceptable to the planning department, shall be recorded across such improvements to allow public use. a. Sidewalks. Concrete sidewalks, with a minimum width of 5 feet, shall be provided within the right-of-way along roads in conjunction with adjacent development. b. Hardscaped Pedestrian Areas. In areas designated for neighborhood business on the comprehensive plan, for a building within 20 feet of a road with any portion of the building set back beyond 8 feet from the road, a decorative hardscaped pedestrian area shall be installed. The hardscaped area shall have a length equal to at least one-half the length of the building facade that is set back greater than 8 feet. The hardscaped area shall extend from such facade to as close as possible to the sidewalk along the road. Hardscaped pedestrian areas shall be designed to facilitate, and include amenities to support, outdoor gatherings and activities such as outdoor display of goods sold on the premises, dining, temporary vendors, civic or community events, or seating areas. The areas may also include, but are not limited to. pedestrian amenities such as foundation plantings, street furnishings, benches, bike racks and trash receptacles. 4. Street Trees. Street trees shall be installed along roads in conjunction with adjacent development in accordance with Sec. 19.1-252. 5. Exterior Lighting. In addition to the requirements of Sec. 19.1-205, lighting shall meet the following standards: ,-a.Streetlights. Along sidewalks adjacent to roads, pedestrian scale streetlights shall be installed as follows: Streetlights shall be designed to enhance the pedestrian character of the design district The design of fixtures, poles and lamps shall be generally consistent in the Special Design District, 6 Streetlights shall be spaced generally 40 feet on center: and ® Fixture mounting heights shall be between 12 and 15 feet above finished grade. The mounting height shall be generally consistent in the Special Design District. 1928:96319.3'', Attachment B-Blackline Proposed Ordinance b. Other Exterior Lighting. With the exception of pedestrian scale streetlights, exterior lighting shall comply with the following Exterior lighting shall be designed to enhance the character of the design district and be compatible with development standards of the district; 0 Freestanding lights shall not exceed a height of 20 feet above finished grade; and Building aaaehed mounted lighting shall be no higher than the roofline or parapet wall. 6. Drive-in or Drive-through Facilities. Drive-in or drive-through facilities to include windows, bays or similar uses shall be located or designed so as to minimize their view from roads. 111 For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Design districts, special: Areas shown on the zoning maps as having unique characteristics. Special design districts include Bon Air--V44a-ge, Chester -V44age, Ettrick, Matoaca and Midlothian. 111 (2) That this ordinance shall become effective ,tective immediately upon adoption. 16-131ackline 1928:96319.3 ATTACHMENT C PUBLIC COMMENTS AND STAFF RESPONSES BON AIR- PROPOSED ZONING ORDINANCE AMENDMENT WEB POSTING -PUBLIC COMMENTS AND STAFF RESPONSES Comment Staff Response Thank you.... however, I am not computer savvy enough to Contacted person and provided an know how to actually find the amended Zoning Ordinance email copy of the proposal addressed in your email link. Is there a clearer way to see the changes addressed in the Zoning Ordinance? We own Bon Air Better Living Products in Bon Air and Contacted person and discussed would like to expand our building. We would welcome the proposal; offered to meet; awaiting opportunity to discuss this with someone and see how this response fits into the "Special Area Plan." Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date June 15, 2016 Date Category Description Ad Size Total Cost 06/15/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Cl- 2 x 68 L 633.20 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir• ginia at an adjourned meeting on lune 22, 2016, at 6:30 .in. in the County Public Meeting Room at the Chesterfield Administration Build. ing, Rt. l0 and Lori Road, Chesterfield, Vuginia will hold a public hearing Publisher of the where rsons may appear and present their views concerning: An finance to amend Code of the County of Chesterfield, 1997, as or amended, by amending and reenacting Sections 19.1-52, 191.53,19.1- Richmond Times -Dispatch 251,19.1-263,19.1.341,19.1-346,19.1.350,19,1451, !9.1.352 & 19.1.570 of Zoning Ordinance relating to Bon Air S ecial Design District (BASD). Among other things, amendment would adjust geography subject to BASD requirements for Office (0), Commercial (C) and Industrial (1) This is to certify that the attached TAKE NOTICE Take notice t was property. For 0, C and property in BASD, amendment would increase setbacks along roads; decrease setbacks adjacent to propertydes' gnat• published by the Richmond Times -Dispatch, Inc. in the City of ed on comprehensive plan for residential use; decrease budlding heights; prohibit use of unadorned concrete block unfinishedcorrugat- Richmond, State of Virginia, on the following dates: ed metal or unfinished sheet metal on building facades; require 1st floor storefrorrt windows and pedestran entrances connecting to sidewalks for buildings within 30 feet of road ant hardscaped pedestrian areas in Neighborfrood Business designated area on comprehensive plan; re- 06/08, 06/15/2016 quire hardscape pedestrian areas and incorporation of significant Ver - er•ticl tic Iarchitectural element such as bell or clock tower into buildings at all quadrants of Forest Hill Avenue and Buford Road intersection; limit grocery store buildings to 20000 and other buildings to 12000 square feet of gross floor area per story; require sidewalks, street trees, The First insertion bein iven ... 06/08/2016 g g streetlights and pedestrian amenities along roads; require view of drive•iNthrough facilities from roads be minimized; require conditional use for automobile accessory store, automobile rental, automobile man- ned and unmanned self-service station, automobile service station, au- Newspaper reference: 0000323870 tomobiI wash, automobile repair, carry out, restaurant with drive-in window or curb service &outside storage; eliminate buffer require• ments between residential & nonresidential uses; a repeal Bon Air Post Development Design District and add geggraphy into Emerging Growth Sworn to and subscribed before me this Proposed Design District Bon Air ,_.. , Emorging Growth Notary blic Supervisor The hearing is held at a public facility designed to be accessible to per. sons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 148.1200. Persons needing inter• preter services for the deaf must notify the Clerk to the Board no later than Friday, June 17, 2016. State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY G9 �`..� BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 18.11). Subject: PUBLIC HEARING: Ordinance to Vacate a Sixteen -Foot Alley Easement Across Lot 1, Block M, Deerfield Estates, Section C County Administrator's Comments: County Administrator: Adopt an ordinance to vacate a 16 -foot alley easement across Lot 1, Block M, Deerfield Estates, Section C. Summary of Information: Marvin Hanft and Candace J. Hanft have submitted an application requesting the vacation of a 16 -foot alley easement across Lot 1, Block M, Deerfield Estates, Section C. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No # ,; -, •, M fiMvvW1qkF*wM PUBLIC HEARING: Ordinance to Vacate a Sixteen -Foot Alley Easement Across Lot 1, Block M, Deerfield Estates, Section C -4 I'-- . . ....... ....... PUBLIC HEARING: ORDINAN"CE TO, VACATE A 16'ALLEY EASEMENT .. . ......... ... . . ......... . ............... . .................. . . . ....... �O 11 9 'Alf. Chestaffeld Clounty Department of Utilities E 1 Mal - &15..5T I`l UNLESS SHOWN THERE ARE NO ENCRUAC HMEN I h AUHUtib JHt FKUVtH1Y LINES OR EASEMENTS SHOWN THIS PROPERTY LIES IN FLOOD ZONE C AS SHOWN ON FEMA FLOOD MAPS PUR: DAVID M. & LAURA E. VANSTAVERN ALL UTILITIES UG 9�v AREA TO BE V C7 00. VACATED N/F WALTERS I , LLEY I 16'ALLEY EASEMEN) Cap N36 '30 E 1;6'1516* R/F /(,, F7r, ALLEY EA5EAEA17' lot 2 L OT i ------ -----0 0 0 0 DEC GRAVEL DR - - - - - - - - - - - 2 ST FRAC0960 2 z 25.0' 44) j N 0 Marvin Hanft Candace J. Hanft 9620 Garnewelf Rd DB. 3893 PG. 968 R=205.00' R/F PIN: 767663863700000 L-15.90' 70.00- R-25.00: R/F 536030*00"W RAS R/S L-33.79 ADEN DRIVE 50' R/WLTk Qt, 0 0 AK, GENE R. WATSON No. 1655 iL A# Ricb1noub Zimes-Dispatirb Advertising Affidavit CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY, P.O. BOX 608 CHESTERFIELD, VA 23832 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 r' '1 Account Number] 6025752 Date June 15, 2016 Date Category Description Ad Size Total Cost 06/15/2016 Meetings and Events TAKE NOTICE That on June 22, 2016, at 6:30 p.m. or as soon 2 x 19 L 191.00 TIaYOTtC6 That on In 21,1016, at 0 p.m. or is scan thmahr as may � heard the BOa d 8f SuperVIS01S CttessteffkJd Canly at its regular meeting ce n tlrok I4keeirp Room of Clstield Canty, Vu. gran, Wi�cansldet tt� f�fo>nng or�rlance for adoPtlon: �N ORaI!>rt to racete a !6' ally I asem�rd aaoss lot 1, NO M, De�ield �#ates, Sean C as sfa�lm on a plat by kennetlr 1, Barron, dated lalarary 2& 1966 record JJar 30,196 in Clerk's NO C'rrCtCalat platieldCclnty,Vlgli� ioPlat9ook16 atPage26 information repolilg r propceed oftce a M ilk m Rigid ui Way Ok kiChesterfield Canty, Virgria, and may k examined 4all irRerestfd panes beta the trouts of &30 a.m ark 6 00 p& Maday M4 Ridii�. The I�anrg al�d ata pu6lcf��y designed to be at�ssi0le to per• �wdh liawimmyypersonsWPIWinMteattes014of Mad orneed fy reaw k accmirri Mrs should contacl Jan- ice B. Nakley, Cek to the Board, at 4111 hrsans needing khF- preter services la the deaf cast nVy it Clerk to the Board ro later to 17, N16. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on June was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 06108, Wit 512016 The First insertion being given ... 06/08/2016 Newspaper reference: 0000331783 Sworn to and subscribed before me this Nbt ry Public u Supervisor KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia State of Virginia 356753 City of Richmond My Commission Expires Jan 31, 2017 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVvlct. IMANIN Tvu r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 18.E. Subiect: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of 27.851 Acres of Land for the Beulah Elementary School Replacement Project County Administrator's Comments: County Administrator: i4op'.' -�- \ � Board Action Regueste . Authorize the County Attorney to proceed with eminent domain for the acquisition of 27.851 acres of land for the Beulah Elementary School Replacement Project and authorization to enter and take such property prior to eminent domain proceedings. Summary of Information: Staff has been negotiating with Bernard Huff, Inc. since June of 2015 in an effort to acquire property for the construction of a new Beulah Elementary School. On June 1, 2016, an offer of $675,000 was made to Bernard Huff, Inc. for the acquisition. The owner made a counter offer of $900,000, which staff feels is excessive. The filing of a certificate will allow the county to take possession of the property so the project can proceed without delay. Staff will continue to negotiate with the owner in an attempt to reach an agreement after the certificate is filed. There is an additional item on this agenda regarding the acquisition of an additional 3.2 acres for the school site. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes F-1No # mlilmall 01 'ICINITY SKETCH 2'7.5 ACRES 5441 BEULAH ROAD BERNARD HUFF, INC, ............................ 0.2'51 ACRES OF 5710 KIN GSLAND RD BERNARD HUFF, INC Chestefip-H 'County Cepaitmert of Utilftie—. xal mon'ZOV>oe I wa. UNE-zn acs fl 6Z� 3Yl szzrz aw�o,1nVuo PblI M xmS*anuo soovag,acmws«cl WON ONVISONIN OILS# izo-8l 3�0 m+:iinsxoo , oxiaaaw:eNn Pup avow Hrn39 lirkg# «� u nozqua��ozg GVON HO' m LL54 JO N ,«anS NOLY'AACiY An 13ouvd a Id ve \`9X' $�7i�•nn,ay� !/ 2FJ W.ZS'6f5 3.O1.ItfyS `� �cw �Y Y s x— U wh 4 ,C og� + I i tw a � Ricb, 00 i5UIIES-DisP tcl) Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 L Date June 15, 2016 Date Category Description Ad Size Total Cost 06/21/2016 Meetings and Events TAKE NOTICE That on June 22, 2016, at 6:30 p m. or as soon 2 x 18 L 101.00 TAKE NOTICE That on Jug 2t, 2016, at 61 p.m, or as saal thereafter as may be heard, the Board of Wm d ChestKW Coalty at it regular mlimg pja the Public MeefN Room of Wield Courlfif, Orr. ginia,wiill c osiderr teexerdse of emkot dor�aio forte acquit N 1 21.861 gyres of land or, BeM Rod for the WA Elffatarq School kocement Project and a4krization to enter and lake W propfrly prior to eminent IJIM, proceedr% The aoete text of Bm dosed al a on file inthe offs of the Rght of Way Manager in Merfieldd County, V'iin� and may be ex• amlred by al blterestted parties Mweertfletan of 830 in A 50) pa, f jthrolghfriday, Ntiearlrg n held ata purr facie tl�gned to beims' 0 to pel- sora wRh dit�s,lNy perwrn wtltt�eshom� orttheaaessibBityof thefacifdy a need fa mea 2ble aaormnodatiors sW contact Jan. is & Naldey, 06 to h Board, at 761200. Persals needing inter• prefer sertiim la to deaf hist rmtify the 0A to the Board no later ftn June 17, 201b. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on June was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/15/2016 The First insertion being given ... 06/15/2016 Newspaper reference: 0000336476 Sworn to and subscribed before me this State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOIGk. I HANK TUU Not , Public Supervisor State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOIGk. I HANK TUU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 22, 2016 Item Number: 18.F. Subiect: PUBLIC HEARING: Amend a Lease of County Property at the Meadowbrook High School Tower Site County Administrator's Comments: County Administrator: Board Action Rec Approve an amendment to the lease of county property at the Meadowbrook High School Tower Site with T -Mobile USA Tower LLC. Summary of Information: In 2006, the county leased a site at Meadowbrook High School to T -Mobile for the construction of a cell tower. The lease is for five years with three five-year renewal terms with a 15 percent rent increase each five-year term. The current annual rent received is $13,800. T -Mobile has requested that the lease be amended to include an additional four five-year renewal terms. In consideration of the extension, T -Mobile will make a one-time payment of $5000 to the county and rent increases will be amended to 3 percent annually. In 2026, an additional 10 percent rent increase shall be applied. Approval is recommended. District: Dale Preparer: John W. Harmon Attachments: Yes No Title: Real Propertyger Aiclimona ait"es-333ispatcl) Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD. VA 23832 Account Number 6025752 Date June 15, 2016 Date Category Description Ad Size Total Cost 06/2112016 Meetings and Events TAKE NOTICE That on June 22, 2016, at 6:30 p.m. or as soon 2 x 16 L 92.00 WE NOTICE ihat oo in 2, ldla at 61 p.nu oras soar ticereaRer as gay be faard, the Board of kpini%n d Nstrw count at its re du *0 lace � tk P& wdq, Roma 01 CWdem carry, Vit• Viiia l� amaidit� a lease Golrny property of Meadow• bmdcf hScfaal,611*1Road. ti1`0rmat0n mgardmg the p^ rsed lease on G� the Right0l W4 01BU in C 51M Crs,0, Virgins, ark be eaamirad by all l0. tamed partiesKe� thef��r of X30 earl, ark �1 pm, Monday Nmh Tfaheariith disWd 91obicfadgq 61A to be aabsibia toper• w� w�bdiiies. My perons with qu�fl0iu on the ac�i�IRy a thefaci�y orneedfareaso�b� ac�0�r0dations shou�contacttlan� L B. Wafdp, Clerk t the Rosa of 4111 Persons needO itlfFt- preta svriz 4 t deaf mist 01i the Clerktothe Bard no ata ttianll,t016, Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on June was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/1512016 The First insertion being given ... 06/15/2016 Newspaper reference: 0000336646 Sworn to and subscribed before me this Not Public Supervisor State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YUU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA acfh Meeting Date: June 22, 2016 Item Number: 18.G. Subiect: PUBLIC HEARING: Amend a Lease of County Property at the Fairgrounds /Salem Church Middle School Tower Site County Administrator's Comments: County Administrator: Board Action Requested: Approve an amendment to the lease of county property at the Fairgrounds/Salem Church Middle School Tower Site with Crown Communication LLC. Summary of Information: In 2007, the county leased a site at the Fairgrounds/ Salem Church Middle School for the construction of a cell tower. The lease is for five years with three five-year renewal terms with a 15 percent rent increase each five-year term. The current annual rent received is $34,500. Crown has requested that the lease be amended to include an additional four five year renewal terms. In consideration of the extension Crown will make a one-time payment of $5,000 to the county and rent increases will be amended to 3 percent annually. In 2027, an additional 10 percent rent increase shall be applied. Approval is recommended. District: Dale Preparer: John W. Harmon Attachments: Yes No Title: Real Property Manager I buloub tunes-Bispatcb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649.6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date June 15, 2016 Date Category Description Ad Size Total Cost 06/21/2016 Meetings and Events TAKE NOTICE That on June 22, 2016, at 6:30 p.m. or as soon 2 x 17 L 96.50 TAKE NOTICE That on W 2, 281a at R pa or is soar ttreifta 6 miy � W N Board of *u ,cors d Oesiddd Caurtj at its regular meetinge n &Polio MN loam of NOM Co>m." V`il. wtonsder amen d cu y property at k f rgroul aem Chards ki' School 10 Cour use Road and ?600Sa�mChu�dlRoad. inbrmalionthe Proposed lease Is on fik inthe Poght of Wray ONice in Cheste feel Count'! ViTiNa, and M. the examined by all io- tested parr b6a the lours d UO a,m, and `1 p,m, hos tirolghfry, ThebW �g is W_ at109C Witg desired to IxmesA to per. sons wh d ih6Any "ins wdhWis onttleamsibidy d tk faciity a Wd to neasonA aacmmmadatio s should conchal Jin• i2 B ilakley, Clerk to the W at Tdm. Persais needing iter• pret6 senviaes V the oaf must rmtify h perk tots Board no Iver mlune 11,2016. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on June was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/15/2016 The First insertion being given ... 06/15/2016 Newspaper reference: 0000336482 Sworn to and subscribed before me this No Public 6' Supervisor State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOIGE. I HAIVtX TVU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA L174. 11 Meeting Date: June 22, 2015 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors 11 County Administrator's Comments: County Administrator: 11 Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on July 27, 2016, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: F-1 Yes Title: Clerk to the Board &074279