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07-23-2003 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 2. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Mike Berry, General Manager of the Richmond Metropolitan Authority, will give the Board of Supervisors a briefing of the Diamond Renovation. Preparer: M. D. "Pete" Stith, Jr. Title: Deputy County Administrator Attachments: Yes I_aoooo,_ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 5.A. Subject: Recognizing Captain Willie Rice, Chesterfield Fire and Emergency Medical Services Department, Upon His Retirement, After Serving the County for 29 Years of Dedicated Service County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution. Summary of Information: See attached resolution. Preparer: Paul W. Mauqer Title: Deputy Fire Chief Attachments: Yes [-'-~ No O0000Z RECOGNIZING MR. WILLIE E. RICE, JR. UPON HIS RETIREMENT WHEREAS, Captain Willie E. Rice, Jr. will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on July 1, 2003; and WHEREAS, Captain Rice graduated from Recruit School #7 in 1977 and has faithfully served the county for 29 years in various assignments including as a Firefighter at the Manchester and Midlothian stations; as a Sergeant at the Bon Air, Buford, Manchester, and Wagstaff stations; as a Lieutenant at the Midlothian station; and as a Captain at the Buford and Dutch Gap stations and the Training and Safety Division; and WHEREAS, Captain Rice has been an active Fire Instructor for many years, a member of the International Society of Fire Service Instructors, a presenter at the National Fire Department Instructor Conference, and has served as the coordinator and lead instructor for Recruit Classes #27 and #28; and WHEREAS, Captain Rice helped to design Chesterfield Fire and EMS's Technical Rescue Training program; assisted in the development of its Technical Rescue Team and served as its Operations Officer; helped to develop the Central Virginia Technical Rescue Task Force and the Central Virginia Technical Rescue Team; served as a member of the FEMA Virginia Task Force 2 Urban Search and Rescue Team; and has provided expert testimony to the Virginia Legislature regarding the need for search and rescue-related equipment; and WHEREAS, Captain Rice has performed both in the role of Acting Battalion Chief whenever requested to do so during his assignment to KB" shift; and WHEREAS, Captain Rice was recognized for a life save award issued January 21, 1982, and in 1991 with an Emergency Medical Services Award, nominated by the Fire Department for his actions resulting in saving lives; and WHEREAS, Captain Rice is recognized as an effective team member at emergency scenes including several rescue-related calls, and was a critical part of the successful rescue of a Chesterfield Police Officer whose vehicle was struck while conducting a traffic stop, as well as numerous other technically challenging rescues. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of July 2003, publicly recognizes the contributions of Captain Willie E. Rice, Jr., expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Captain Rice and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000003 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: July 23, 2003 Subject: Resolution Recognizing National KidsDay County Administrator's Comments: Item Number: 5.B. County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution is to proclaim August 3, 2003 as National KidsDay in Chesterfield County. Ms. Mary McRoberts, Executive Director, Boys & Girls Clubs of Chesterfield County will be present to receive the resolution. Preparer: Donald J. Kappel Attachments: Ycs Title: Director, Public Affairs O00O04 RECOGNIZING AUGUST 3, 2003, AS "NATIONAL KIDSDAY" IN CHESTERFIELD COUNTY WHEREAS, the children of Chesterfield County are the foundation upon which our future successes will be built; and WHEREAS, children need parents, mentors and friends to aid them in reaching important goals; and WHEREAS, families and communities play vital roles in helping children to develop a positive self-image, a sense of belonging and a sense of competence; and WHEREAS, ~National KidsDay" is a special day set aside each year on the first Sunday of August to encourage and remind adults that the meaningful time they share with children is important to these young peoples' development; and WHEREAS, the National KidsDay Alliance, comprised of Boys and Girls Clubs of America, the Boys and Girls Clubs of Chesterfield County and KidsPeace-The National Center for Kids Overcoming Crisis, together reach millions of youths via their services and community involvement; and WHEREAS, The Boys and Girls Clubs of Chesterfield County will host the third annual ~National KidsDay" for the Metropolitan Richmond region; and WHEREAS, ~National KidsDay" emphasizes the importance of meaningful time spent with kids on this day and every day; and WHEREAS, the National KidsDay Alliance is working to establish National KidsDay on the national calendar; and WHEREAS, it is important for all Chesterfield County residents to support such positive programs for our young people. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors, this 23rd day July 2003, publicly recognizes August 3, 2003 as ~National KidsDay" in Chesterfield County, and encourages all Chesterfield County residents to join in recognizing and commending the National KidsDay Alliance organizations for their efforts to improve the lives of children and young adults in our communities. 000005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 5.C. Subiect: Resolution Recognizing Mrs. Pauline Y. Jones, Chesterfield Employees Federal Credit Union, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of Resolution. Summary of Information: Recognizing the outstanding contributions of Mrs. Pauline Y. Jones for her 27 years of service to the Chesterfield Employees Federal Credit Union. Preparer: Gail Strother Title: President, Chesterfield Employees Federal Credit Union Attachments: Yes No O0000G RECOGNIZING MRS. PAULINE Y. JONES UPON HER RETIREMENT WHEREAS, Mrs. Pauline Y. Jones began her career with the Chesterfield Employees Federal Credit Union in November 1976 as an account clerk; and WHEREAS, Mrs. Jones was soon promoted to serve in delinquency control and later to the position of loan officer; and WHEREAS, earning the position of loan supervisor, Mrs. Jones has assisted thousands of members with their financial needs; and WHEREAS, most recently, Mrs. Jones has assisted with marketing the Credit Union to new employees; and WHEREAS, Mrs. Jones has also assisted in area schools, giving presentations related to money management to our young people; and WHEREAS, in every position, Mrs. Jones has served with a passion for helping members, and her friendly and compassionate spirit has been an example for others to follow; and WHEREAS, Mrs. Jones will retire from the Credit Union on August 1, 2003; and WHEREAS, Mrs. Jones will be tremendously missed for the quality and caliber of her commitment to the success of the Chesterfield Employees Federal Credit Union and its membership. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of July 2003, publicly recognizes the contributions of Mrs. Pauline Y. Jones, and extends its appreciation for her dedicated service to the Chesterfield Employees Federal Credit Union, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Jones, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 5.0. Subject: Resolution Recognizing Mr. John A. Gibney, Jr. for Contributions to the Chesterfield County Committee on the Future County Administrator's Comments: County Administrator: Board Action Requested: The Committee on the Future has requested that the Board of Supervisors commend and recognize Mr. John A. Gibney, Jr. for outstanding service to Chesterfield County through his representation of the Committee on the Future. Summary of Information: Mr. John A. Gibney was appointed to the Committee on the Future in 1996, and served as Chairman from January 2000 through January 2003. During the years that Mr. Gibney served on the Committee, the group studied youth in the county, and the aging of the population. He provided key leadership in the writing and presentation of two reports "Youth Development: Today's Youth, Tomorrow's Leaders" and ~The Aging of the Population: Choices, Options and Benefits of Aging." Preparer: Mary C. Kruse Title: Government Affairs Analyst Attachments: Yes ~-] No RECOGNIZING MR. JOHN A. GIBNEY, JR. FOR HIS SERVICE TO THE COMMITTEE ON THE FUTURE WHEREAS, the Chesterfield County Committee on the Future was established in 1987 by the Board of Supervisors and the County Charter for the purpose of assessing the future and long range challenges which the county will face, advising the Board of Supervisors, and making recommendations to lessen any adverse effect on the county of future changes; and WHEREAS, Mr. John A. Gibney, Jr. was appointed as a member of the committee in 1996 and has served the citizens of the Midlothian District with distinction; and WHEREAS, Mr. Gibney served as Chairman of the committee from January 2000 through January 2003; and WHEREAS, the committee prepared the county's "Economic Development" strategic plan which made specific recommendations in the areas of strengthening the county's workforce, planning for growth and development, and preparing for the residents' needs and their impact on economic development; and WHEREAS, the committee created the "Neighborhood Preservation" report which developed strategies to strengthen county communities by offering recommendations related to community organizations, neighborhood schools, community safety, crime prevention, and the maintenance, rehabilitation, and design of public and private facilities; and WHEREAS, the committee prepared the ~Youth Development" report which created recommendations to maximize the opportunity for Chesterfield County youth to become engaged contributors within their communities through community, church, and private organizations, volunteerism, and school involvement; and WHEREAS, the committee prepared the ~Aging of the Population" report in 2002 which recognized the opportunities created by the growing population of senior citizens, acknowledged the collective community obligation to meet seniors' needs, and offered suggestions that address the needs and opportunities of senior citizens in the areas of health, information services, mobility, education, social and leisure time, finances and housing. WHEREAS, Mr. Gibney served as Chairman of the committee during the development of the "Aging of the Population" report; and WHEREAS, Mr. Gibney has dedicated countless hours dedicated to the Committee during the past eight years. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of July 2003, publicly recognizes Mr. John A. Gibney, Jr., and commends him for his dedication and outstanding service to the Committee on the Future and to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Gibney and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 5. E. Subject: Resolution Recognizing Urban Land Institute Richmond, Technical Assistance Panel for their Study and Recommendations on the Cloverleaf Mall Site County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing the Urban Land Institute of Richmond, Technical Assistance Panel for the study, conclusion and recommendation on the Cloverleaf Mall site. Preparer: Thomas E. Jacobson Title: Director of Planning C:DATA/AG ENDA/2003/J U LY/1/gok Attachments: Ycs -~No 0000:1.0 RECOGNIZING THE URBAN LAND INSTITUTE RICHMOND, TECHNICAL ASSISTANCE PANEL FOR THEIR STUDY AND RECOMMENDATIONS ON THE CLOVERLEAF MALL SITE WHEREAS, the future of Cloverleaf Mall is a significant issue for the surrounding community, Chesterfield County, and the entire metropolitan region; and WHEREAS, the Urban Land Institute (ULI) is a renowned non-profit international organization of development professionals; and WHEREAS, ULI Richmond is an active District Council of the Urban Land Institute within Central Virginia that provides an educational forum for public and private development professionals; and WHEREAS, ULI Richmond, under the leadership of Mr. David M. Smith, organized a Technical Assistance Panel to advise Chesterfield County on market and development issues for Cloverleaf Mall and the surrounding property; and WHEREAS, the Technical Assistance Panel was composed of leading real estate and development experts in Virginia, consisting of the following talented professionals: Ms. Jill C. Crews, Director of Corporate Marketing, HH Hunt; Mr. Benjamin B. Cummings Jr., Principal in Millennium Retail Partners, LLC and Cummings Real Estate Advisory Services, LLC; Mr. Gerald S. Divaris, Chairman and Chief Executive Officer of Divaris Real Estate; Mr. Gary W. Fenchuk, President, East-West Partners of Virginia, Inc.; Mr. Thomas E. Flynn, P.E., PTOE, Transportation Team Leader, Draper Aden Associates; Mr. Ralph B. Higgins, Senior Principal, Higgins and Gerstenmaier, Landscape Architects and Land Planners, Richmond, Virginia; Mr. Alan Lingerfelt, Senior Vice President, Liberty Property Trust; Mr. David M. Smith, First Vice President, Thalhimer, a Cushman and Wakefield Alliance; and Mr. Clement ~Kim" Tingley, President, The Easy Living Corporation and Tingley Construction Company. WHEREAS, the members of the Technical Assistance Panel volunteered their time and talent to the benefit of the citizens of Chesterfield County at no cost; and WHEREAS, the panel reviewed market and planning studies, conducted original research, presented a market and development assessment, and a recommended redevelopment strategy for the Cloverleaf Mall area site; and WHEREAS, the panel verbally presented their findings to Chesterfield County officials and prepared a written report, Review of Market and Development Issues and Recommended Redevelopment Strategy. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the members of the Urban Land Institute Richmond Technical Assistance Panel and expresses appreciation for the hard work, analysis and professional advice from each panel member. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to the panel members, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. O000 L CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: Subject: July 23, 2003 Item Number: 6. Work Session to Brief the Board on the Recruitment Phase of the Cloverleaf Mall Area Study County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: In FY2002 the Board of Supervisors approved the transfer of $50,000 from the Reserve for Future Capital Projects to fund a market and strategic analysis study of the Cloverleaf Mall area by an outside consulting firm. Subsequently, The Chesapeake Group was hired to conduct this study. Some of the findings of The Chesapeake Group's report are as follows: The market for a host of activity in the area continues to expand. · The development of traditional retail on the mall site is difficult. · It will be necessary for the county to play an active role in the transition of the area. · The county should not define one or more alternative land uses as being preferred. · The planning process for reuse should continue with the proposed recruitment process. Preparer: Thomas E. Jacobson Attachments: Yes ~-] No Title: Director, Planning Department C:DATA/AG EN DA/2003/J U LY/3/GOK O0001g CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meetin l Date: July 23, 2003 Based on its research and analysis, the Chesapeake Group recommends that the County conduct a nationwide search for a developer "with both experience and financial capacity to plan, program, and reinvest in the Cloverleaf Mall site and area in cooperation with or by purchase from the current property owners." The total cost of the campaign would be $44,000. The Chesapeake Group would administer the recruitment campaign. A breakdown of the costs associated with the search is attached. ULI Richmond a District Council of the Urban Land Institute assembled a local technical assistance panel that also examined the area. They met with County officials and consultants and developed a report of their findings. Significant conclusions included that: · Chesterfield County should be an active participant in the redevelopment of the study area instead of acting in its traditional capacity as the approving agency. · How the mall property is dealt with will set the tone for the rest of the development. The Plan must have a catalyst that will bring out the positives. · A number of alternative uses were assessed. · Financing the overall development will involve both public and privates venues. Existing conditions at the Cloverleaf Mall area site continue to deteriorate. The mall's assessed value has decreased from approximately $65 million in 1995 to just over $12 million in 2003. Property taxes collected in 1995 totaled $706,000. A chart of these changes prepared from Assessors Office data is attached. In 2003, collections will be just over $131,000. There are no anchor tenants in Cloverleaf Mall. Sears and Hecht's stopped operations in 2003. The Canadian Imperial Bank of Commerce is the primary owner of the mall site. A copy of the executive summary of the Cloverleaf Mall Area Study and the ULI Richmond Technical Assistance Panel Report is attached. oooo .a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetin~ Date: July/23, 2003 Bud.qet and Management Comments: This item transfers $44,000 for FY2004 from the Reserve for Future Capital Projects to the Planning Department to fund a national search for a developer to revitalize the Cloverleaf Mall area. The current balance in the Reserve for Future Capital Projects is $2,693,512. If this request is approved, the balance will be $2,649,512. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Attachments: 1. Cloverleaf Mall Area- National Recruitment Program-Cost Summary 2. Cloverleaf Mall Area Analysis & Strategy Executive Summary 3. ULI Richmond Technical Assistance panel Report Executive Summary 4. Cloverleaf Mall Assessment vs. Real Estate Tax 1995-2003 5. Map of Cloverleaf Mall Area 000014 Cloverleaf Mall Area- National Recruitment Program 1. Contract Services (invoices submitted) ($9,700) Graphic, design development of ads, folder for RFQ ($4,000) Printing of folder ($3,000) · Placement of ads (2 or 3 = $2,000) · Contingency ($700) 2. Postage & Reproduction of RFQ (Reimbursable Out-of-Pocket) ($10,300) · Postage for direct mail folder and materials (4,000 X $1.58 = $6,320) · Reproduction (Staples or Office Depot- 10 pages, double sided, collate and staple) ($3,200) · Special paper for reproduction (40,000 sheets @ 500 per ream = 80 X $8.00) ($640) · Contingency ($140) 3. TCG (fee for services) ($24,000) · Inclusive of professional and administrative responsibilities through development of materials, placement of ads, and mailing of materials. · Responding to inquiries. · Reviewing responses. · Presentation at an "open house". · Evaluation and recommendations of respondents. · Assistance with "developer negotiations. · Assistance with development of quasi-public organizational structure (if pursued and necessary). · Other reasonable requests. 4.Total cost ofservices ($44,000) 0000~5 Introduction The following represents a synopsis of a detailed market analysis and strategic implement- ation program for the Cloverleaf Mall area of Midlothian Turnpike in Chesterfield County, Virginia. This, the detailed analysis and the strategic program were prepared by The Chesapeake Group, Inc. (TCG). The complete effort involved face- to-face interviews, a survey of business operators, a telephone survey of area residents, and other data base activity. The analysis focuses upon retail and related services, office activity, industrial development and housing as primary functions. Bust'ness Survey The survey of businesses indicates that the strength of the cun'ent business community is in professional services. Labor is a fundamental issue with reports of shortages of pro- fessional and technically skilled applicants, reluctance of "sales professionals" to work within the area because of perceived limited income potential, and security concerns interfering with the attraction of clerical employees. Equal numbers of businesses reported that their sales or revenues were up as were down over the past few years. Comparative Assessment The business structure in Chesterfield County was compared to the business structures of eight communities that are similar in terms population size and household numbers, growth, access, and other factors. The intent of the assessment was to identify actual and rel ati ve gaps in the economic structure. While just under 120 types of businesses are identified as being under-represented "industries", there were few identifiable clusters that could constitute a critical mass in the retail arena. Telephone Survey The primary propose of the telephone survey was to yield specific information on food, housing, transportation, and other household spending. Additional information included: The market penetration rate being extremely low, reflective of the competitive environment, the lack of current destination activity in the area, and other factors. Shortage of stores, lack of merchandise variety, and safety concerns being issues. Abundant shopping opportunities more convenient to home or work being reasons for not going to the Cloverleaf Mall area. 000016 Demand Forecast The market for a host of activity in the Cloverleaf Mall area continues to expand. Based on predictable conditions: Development of traditional retail on the mall site is difficult. Given the level of nearby competition in the county, increased market penetration for traditional retail would be difficult. On the other hand, a focus on niche marketing retail may be possible. One or a cluster of retail uses that would not require multiple sites and would serve households of differing income ranges would be possible and would take advantage of the "inter-change" location. The Cloverleaf Mall site could contain office development, with or without other land uses. The development could distinguish itself through physical form and niche activity. A second Chippenham Parkway access would be beneficial to the site's reuse for office space. Secondary access may be sufficient, obtained by linking the existing road network and interchanges south of the site or other means. The quality access of the site makes its reuse or development for "flex" space reasonable. Such reuse may not be most conducive to the development of housing. 400 to 600 traditional or condominium structured ownership housing units, in a physical form other than standard "suburban quarter acre lot" development, would be marketable. Included might be units on less than quarter acre lots, having non-traditional suburban side- yard and other setbacks, duplexes, semi-detached, quads, etc. menta tion Strategy The following are highlighted suggestions made with respect to implementation. It will be necessary for the County to play an active role in the transition of the area. Reinvestment in the mall site & area could spur increased investment in surrounding areas and neighborhoods. The County should be prepared to support an injection of resources into infrastructure. A precise commitment of funds should be part of a negotiated developer agreement and not an "up front" allocation. The County should conduct a national recruitment effort to seek development interests with both experience and the financial capacity to plan, program, and reinvest in the Cloverleaf Mall site and area in cooperation with or by purchase from the current property owners. O0001? From the marketable opportunities, it is suggested that the County not define one or more alternative land uses as being prefected. Flexibility is preferred. The planning process for reuse should continue with the proposed recruitment process. The process does not require ownership or control of the properties to achieve success. The process does include: Meetings with key property owners to inform them of the effort and to secure, if possible, their cooperation. Definition of development interests defined through national research of other similar efforts; various data bases; locally generated lists of developer interests; and through other means. ¢' Design and preparation of "marketing" materials, including ads, direct mail folders, and RFQ. Placement of ads in appropriate publications. Printing & mailing of solicitation packets to developers. Follow-up contact based on preliminary interest. Review and evaluation of responses to the RFQ, after receipt, as to the entities experience & fiscal capacity. Face-to-face meetings with interested parties held with the "best" developer respondents. Introduction of "best" interest or interests to further negotiations between property owners, County and development interests. Formal "due diligence" and site specific planning performed by the developer. The coordination with properly owners and neighborhoods that surround the area is essential. To facilitate such regular input and interaction: A planning committee should be established. That committee could evolve into a 501(c)(3) "local community-based development corporation", with representation from the properly owners, neighbor-hoods and business owners. Since most of the activity involves community participation and both traditional and non-traditional planning and zoning activity, it is suggested that internal County coordination come from within the Planning Office, under the direction of the County Manager and with input from Economic Development. OO0018 Coordination and assistance with creating a potential funding base within the private sector in support of the redevelopment effort may be essential. It is suggested that the County assist (by fostering discussion of, lobbying for, etc.) with establishing an Economic Development Capital Fund for the Cloverleaf Mall area effort. That fund would be established much like a traditional mutual fund, but with a portion of the return going to a non-profit for which the investor would receive a tax deduction. Economic Development Capital Fund Capitalization/ Resources (ex.: $1 OM)* Annual Return (ex.: 8% or $800K)** 501 (c)(3) Tax Deduction (ex.: $400,000)*** organization activity Reinvested Return (ex.: $400,000) *Considered minimal initial capitalization amount. Amount capitalized grows annually based on reinvestment. **Return estimates likely to be understated significantly. Dollar amount could be capped or percentage. ***Resources available for community and economic development activity ULI Richmond A District Council of the Urban Land Institute Technical Assistance Panel Report Review of Market and Development Issues and Recommended Redevelopment Strategy Cloverleaf Mall and Surrounding Land Chesterfield County, Virginia March 21, 2003 Copyright UL1 Richmond All Rights Reserved OOO020 EXECUTIVE SUMMARY Chesterfield County Planning Department, UI,I members and others provided the panelists supporting data including demographics, physical maps, utility and tax map information, copies of the Area Plan and the Chesapeake Group's draft market study. Two panelists, Al Lingerfelt and Ben Cummings, interviewed Jay Lafler regarding his extensive knowledge of the mall and surrounding area. Mr. Lafler was the manager of the mall for a number of years and currently manages Beaufont Mall as well as other assets owned by Jonathan Perel, the largest private property owner in the area. During the morning of the TAP, panelists toured the facility, surrounding lands and developments. Then the Chesapeake Group summarized its market study. Beginning with a working lunch session the panel addressed the following issues in its deliberations: I. Reasons for decline 2. What steps to take to reverse the trend 3. Proposed uses 4. Conceptual development plan 5. Obstacles to redevelopment 6. Steps necessary to implement development plan 7. Financing issues 8. Role of Chesterfield County Government Among the causes for the mall's decline, the panel concluded that several were curable. Those were poor access, lack of residential growth and poor image. The panel concluded that the entire study area, totaling approximately 200 acres, was not large enough to justify the various road improvements that had been contemplated in past studies. Those improvements included a connector distributor road that would be required for a right in right out from the property to Chippenham Parkway, a fly-over to enhance access to the property from Chippenham and a new interchange at the current intersection of Midlothian Turnpike at Chippenham Parkway. The mall's primary entrance is too close to the interchange, thus producing significant interference between mall and through traffic. This problem can be cost effectively cured by creating a new, primary entrance to the project one block west at Granite Spring Court. Altematively, the county could consider a major intersection at Boulder Parkway and Midlothian. This would involve the acquisition (possibly through condemnation) of a portion of Chippenham Square Shopping Center. Such an alternative would add cost to the otherwise less expensive route through Granite Spring Court, but could be beneficial to the remaining portions of the currently declining retail center. The panel considered many uses that could involve rehabilitating the existing anchor buildings. It also considered demolishing the mall and starting over. With at least $50 to $60 per square foot redevelopment cost, the conversion process becomes very expensive. Among the positives for adaptive reuse of the anchor buildings were the size of the buildings and that the parking fields already exist. Among the negatives were their monolithic presence, possible asbestos and the cost in adapting the buildings. Ultimately the only adaptive reuses for the existing structure that appeared feasible were for economic development purposes. Netcenter, in the City of Hampton, is one example of such an effort. However, this alternative does not address other fundamental issues that are associated with the mall's decline. Ultimately, the panel concluded that county leadership must decide if it wishes to act on just the mall proper or the entire study area. Favoring the latter approach, the panel contemplated a mixed-use development featuring a variety of commercial and residential uses that are considered critical to the project's overall success. To appeal to the wide spectrum of residential consumers who are critical to establishing the area's credibility and desirability, a variety of residential housing must be offered. High-density neighborhoods, both for sale and rental, should be encouraged along with traditional lower density single-family neighborhoods. Pedestrian connectivity is a must, in order to create a self-contained community. To create a sense of place, points of interest and landscaped open areas should be incorporated in the master plan. While the panel discussed New Urbanism design concepts, it ultimately concluded they remained unproven, not having stood the test of time, particularly in areas with moderate demographics. Currently, examples exist of retail vacancies and re-tenanting difficulties in several New Urbanism projects around the United States. The panel concluded that sticking to Smart Growth land-use principles would be a more appropriate approach. Should a New Urban design be incorporated into the plan, it would be only a component, rather than a foundation. To determine the most successful mix of uses, market conditions must be considered. It would be a mistake to ignore the market inside of Chippenham Parkway. The demographic makeup of all four quadrants surrounding the intersection of Midlothian Turnpike and Chippenham Parkway will definitely impact the development. The panel noted that LaSalle Partners had performed an economic study focused on rehabilitating the mall. They walked away from the idea. Surrounding residential values should also be considered, as housing mix is determined. Care should be taken not to exceed the surrounding values initially by more than twenty percent. This would indicated a price range beginning in the mid one hundreds and moving to two hundred thousand. In a market that is not conducive to high priced development, the significant land and demolition cost involved becomes a major obstacle. Also, governmental fees and cash proffers become additional burdens to the project's financial feasibility. 000022 CONCLUSIONS The refereuce to "Cloverleaf", as in Cloverleaf Mall, should be dropped from consideration in developing a new theme fbr the area. Legal control (ownership) of the mall is the most critical component in determining the outcome of the study area. }tow the mall property is dealt with will set the tone for the rest of the development. The plan must have a catalyst that will bring out the positives. Absent a specific use, the catalyst can be thc design of a master plan that emphasizes a sense of place, quality of life, sustainability and neighborhood. The master plan should be flexible to accommodate a variety of combinations of uses that the market will ultimately dictate. Landscaped open space, pedestrian connectivity and points of interest such as a provision for civic space should serve as a method of creating a sense of place for the entire project. The location has lost its ability to serve as a regional, sub-regional and high- end retail draw. Hence, the only retail uses that would be feasible are those intended to support the local neighborhoods, Such uses would include retail out parcels buildiogs for service and retail users. An educational facility such as vocational both commercial and residential. for restaurants and multi-tenant or technical schools or even a community college, would serve as a good anchor to the project. Either the Sears or the JC Penney buildings might be converted, if financially feasible. Otherwise, their sites would serve as a good location for new construction. Office is a viable use, but it will be unlikely that it will compete effectively with The Boulders office park. Attempts to duplicate the Class-A campus setting will be very expensive. The Richmond office market is not dynmnic enough to contemplate direct competition with the established office parks in the MSA. One possible approach would be to study the existing structures for redevelopment into office and provide space at a significantly lower rate. That could yield an approach that targets "niche" office uses such as call and database centers, medical and technology. Office condominium development is also a viable use that should be included m thc plan. Assisted living, Continuous Care Retirement Centers (CCRC) and medical services all could be viable due to proximity to Chippenhmn Hospital. While the location does not lend itself at all to distribution or manufacturing, flex development could be feasible. State of the art office-service buildings could attract high tech, pure office users looking for less expensive space and light industrial users. To strengthen market support for the commercial land bays and provide for a sense of community and place, the County of Chesterfield should encourage residential development in all its forms in the master plan. Such encouragement should take the form of elimination of cash proffers, thus insuring that the appropriate price ranges and housing types could be feasibly targeted. The county might also consider waiving fees and fast tracking the approval process. OOOOZ3 Rental apartments should be included in the overall design. Such housing can be considered in the context of traditional garden apartments, approximately 10 to 15 units per acre, thus using a relatively large parcel of land. It would be worthwhile to consider a much more dense concept involving as much as thirty to 45 units per acre in a four story building with private, surface parking. Given the high cost anticipated to redevelop the study area, this product could be particularly attractive as it minimizes the land area for development, but maximizes its value. Cutting edge designs afford privacy and security for the tenants. Additionally, by using higher density, more land area is available for open space. Condominium development has become desirable in Richmond with the recent introduction of new products. The changing demographics of consumer profiles definitely embrace this alternative. Condo development can be designed with Iow, medium and high densities. Traditional single-family homes typically found in suburban development should be incorporated. Chesterfield County shonld be an active participant in the redevelopment of the study area instead of acting in its traditional capacity as the approving agency. The county should limit its risk to the public areas, supporting infrastructure, and demolition expense and property ownership. The county should leave market risk to private enterprise. A more detailed discussion of county government's role is found in Section III. Financing the overall development will involve both public and private venues. On the public side, the county should consider financing for such items as demolition, streetscapes, public areas, infrastructure and, possibly, acquisition of thc mall. Refer to Section Ill for a discussion of the alternatives available to the county. 000024 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.A. Subiect: Request to the School Board to Consider a Referendum on November 5, 2003 to Issue General Obligation Bonds for School Construction County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: On June 4, 2003, the School Board accepted for consideration a "public- private educational facilities" proposal to build two new high schools and to convert Clover Hill High School into a middle school. The Board of Supervisors also adopted a resolution supporting the School Board's initiative. The School and County staffs are preparing to analyze the existing proposal and any competing proposals that may be received. The school construction will cost in excess of $100 million dollars and Mr. McHale is requesting that any financing of the cost of construction be through general obligation bonds issued by the County. Accordingly, he is asking the Board of Supervisors to request that the School Board ask the Board of Supervisors to vote to place a question on the ballot for November 5, 2003 on whether to issue general obligation bonds to pay for the cost of the school construction. The attached memo explains the procedural requirements if the Board wants to schedule a referendum in November on whether to incur general obligation debt. Preparer: /s/Steven L. Micas Steven L. Micas Attachments: Yes ~'~ No Title: County Attorney 0823:62279.1 (62223.1) 000027 COUNTY OF CHESTERFIELD VIRGINIA MEMO TO: FROM: DATE: RE: The Honorable Members of the Board of Supervisors Lane B. Ramsey, County Administrator Steven L. Micas, County Attorney c~./~71x July 9, 2003 Referendum for School Bonds This is in response to questions which have arisen regarding a schedule for decisions by the Board of Supervisors and School Board if the Board wants to authorize a referendum in November to consider issuing general obligation bonds for construction of new County schools. Va. Code § 15.2-2638 requires that a referendum be held before the County can issue general obligation bonds. The Board must adopt a resolution requesting a referendum, but before the Board does so, Va. Code § 15.2-2640 requires the School Board to adopt a resolution requesting the Board to call for the referendum. Neither the School Board's resolution requesting the Board to act nor the Board's resolution calling for the referendum requires a public hearing. After the Board adopts its resolution requesting the referendum, the Board's resolution is presented to the Circuit Court, which then enters an order placing the referendum question on the ballot. Va. Code § 24.2-683 requires the Court's order to be entered at least 60 days before the election. This year, election day is November 4, so the Court's order would have to be entered no later than September 5, 2003 in order for a bond referendum to be conducted this year. That means that both the School Board and Board of Supervisors resolutions need to be adopted no later than their August meetings. 0505(23):62223.1 000028 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.B.1. Subject: Nominations to the Chesterfield Emergency Planning Committee County Administrator's Comments: County Administrator: Board Action Requested: The staff requests that the Board approve the nominations listed in the attached memorandum for the Chesterfield Emergency Planning Committee. Summary of Information: The intent of the Superfund Amendment and Reauthorization Act of 1986 is for the local community to work with first responders, to create a working plan that outlines emergency response to natural disasters and hazardous materials situations, and to coordinate the Community's Right-to-Know Act. The Chesterfield Emergency Planning Committee is authorized to function under this Act. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Steve A. Elswick Title: Fire Chief Attachments: Yes ~ No 000029 TO: FROM: THROUGH: DATE: SUBJECT: Memorandum The Honorable Board of Supervisors Chief Steve A. Elswick, Fire and EMS Lane B. Ramsey, County Administrator June 23, 2003 Chesterfield Emergency Planning The following individuals have resigned from the Chesterfield Emergency Planning Committee during the 2002/2003 term: Karl Leonard, Chesterfield Police Steve DeLisi, Virginia Department of Emergency Management Ike Carmichael, Chesterfield Commission of Revenue Please consider the following nominees for the 2003/2004 Chesterfield Emergency Planning Committee: Daniel W. Kelly, Chesterfield Police 7712 Flagtail Drive Midlothian VA 23112 Matoaca District Michael D. Barnett, Honeywell 13821 Bradley Bridge Road Chesterfield VA 23838 Bermuda District David R. Zimmerman, Philip Morris 8406 Copperpenny Terrace Chesterfield VA 23832 Dale District ooooao Gordon D. Slifer, Fort Lee 4624 Laurel Springs Court Chester VA 23831 John E. Maloon, Jr., DuPont $406 Beaver Springs Road Midlothian VA 23112 Bermuda District Matoaca District C: file 000035-. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.B.2. Subiect: Nomination/Reappointments to the Arts and Cultural Funding Consortium County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Reappoint members Consortium. to serve on the Arts and Cultural Funding Summary of Information: The Arts and Cultural Funding Consortium (the ~Consortium")is comprised of several Metro Richmond major arts and cultural organizations that have united together with local government representatives. The organization will aid the groups in future applications for grants and donations. The Consortium has expanded its board to permit the appointment of an additional at-large member from Chesterfield County. The terms for the Arts Consortium government members may be determined by the local governments. Staff suggests that the Board of Supervisors appoint a ACFC board member for a term that would run with that of the current Board of Supervisors. Name Representing Action Requested Ms. Beverly Perdue Jennings County-wide Appoint The term would be effective immediately and will expire on December 31, 2004. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Bradford S. Hammer Attachments: Yes Title: Deputy County Administrator for Human Services ] No # O0003Z MEMORANDUM TO: Honorable Members, Board of Supervisors FROM: Bradford S. Hammer, Deputy County Administrator for Human Services DATE: June 3, 2003 SUBJECT: Arts and Cultural Funding Consortium Appointment Many of the Richmond Metropolitan major arts and cultural organizations are working together to form a consortium to better organize their collective efforts. The Arts and Cultural Funding Consortium (ACFC) is an opportunity for the various groups to work together, particularly as they seek out grants, donations and assistance from local governments. A similar program has been successfully applied in other metropolitan areas. The concept is that ACFC as a united effort will add weight and value to requests for grants and outside funding as opposed to a myriad of requests from all of the individual organizations. Government members will receive opportunities to appoint members to the ACFC Board of Directors based on the amount of financial support that the government provides. The terms for these members may be determined by the local governments. Staff suggests that the Board of Supervisors appoint an ACFC board for a term that would run with that of the current Board of Supervisors. 000033 The ACFC is made up of the following membership, Founding members and Government members: Founding Members The The The The The The The The Arts Council of Richmond Black History Museum Children' s Museum of Richmond Elegba Folklore Society Edgar Allan Poe Museum Richmond Symphony Richmond Ballet Richmond Jazz Society The Hand Workshop Art Center Theatre Virginia The Valentine Museum The Virginia Historical Society The Virginia Opera Theatre IV The New Virginia Review Government Members Chesterfield County (2) Henrico County (2) Hanover County (1) City of Richmond (2) The appointees from Chesterfield County should be at-large members who represent the views of the entire county. It is recommended the Ms. Beverly Perdue Jennings of 2100 Albion Road, Midlothian ,VA 23113 (794-8656) be appointed for an 18-month term ending on December 31, 2004. 000034 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 23, 2003 Item Number: 8.B.3. Subiect: Nominations/Appointments to the Community Criminal Justice Board (CCJB) County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: It is requested that the Chesterfield County Board of Supervisors approve the nominees for appointment to the Community Criminal Justice Board (CCJB) for two-year terms according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: Ycs 000035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the Membership by position, according to the Code of Virginia. The Community Criminal Justice Board members serve for two-year staggered terms; thus ten members are appointed each year. It is requested the following individuals be appointed to the Community Criminal Justice Board for a two-year term to commence July 1, 2003 and ending June 30, 2005. The Honorable Jerry Hendrick, Jr. The Honorable Philip V. Daffron Michael W. Lee Jane Olgletree Elvira Shaw Bradford S. Hammer William W. Bradham, Jr. Clarence G. Williams, Jr. Dr. John Morgan Gregory D. Carr Juvenile & Domestic Relations Court) General District Court) Commonwealth's Attorney) Citizen) Citizen) County Representative) Chief Magistrate) :heriff) Community Services Board Rep.) Bar Association) Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. O000G6 TO: FROM: DATE: SUBJECT: Honorable Members, Board of Supervisors Lane B. Ramsey, County Administrator Bradford S. Hammer, Deputy County Administrator for Human Services June 24, 2003 Appointments - Community Criminal Justice Board The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. In September 1994, the General Assembly adopted legislation that created the Comprehensive Community Corrections Act and the Pretrial Services Act. These Acts required the creation of a Community Criminal Justice Board (CCJB). At the June 14, 1995 meeting, the Board of Supervisors adopted a Joint Resolution with the City of Colonial Heights creating the Community Criminal Justice Board. On June 13, 1995 the City of Colonial Heights adopted a similar resolution. Sixteen (16) of the twenty (20) Board appointments are in categories prescribed in the Code of Virginia. Four (4) appointments are discretionary with two (2) coming from Colonial Heights and two (2) coming from Chesterfield County. The two (2) discretionary appointments available at this time are from the City of Colonial Heights. To improve continuity, terms were staggered with one half of the members appointed in one year and one half of the members appointed in the following year. The attached lists will show the proposed ten nominees in bold with addresses and phone numbers. On July 8, 2003 the City of Colonial Heights will review a similar list of nominees. All nominees are currently serving on the Community Criminal Justice Board and been recommended for reappointment by the Executive Committee of the CCJB. All have agreed to serve if reappointed. Both Chesterfield and the City of Colonial Heights must confirm all nominees. We respectfully request the Board to consider appointing these nominees for two-year terms as outlined in the attachment. grp Attachments 000037 000035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: July 23, 2003 Item Number: 8.B.4. Subiect: Nominations/Appointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. TERMS EXPIRIN~ The terms of appointment for the following youth members of the YSCB will expire June 30, 2003: Rani English, Thomas Dale High School, Bermuda District Jessica Mears, Thomas Dale High School, Bermuda District Ashley Bacon-Ward, Clover Hill High School, Clover Hill District Lauren Hardison, Clover Hill High School, Clover Hill District Anne Harrison, Monacan High School, Clover Hill District Carla Beisheim, Monacan High School, Clover Hill District Preparer: Jana D. Carter Title: Director, Youth Services Attachments: [--~ Yes No 000039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Paul Pelletier Jr., Meadowbrook High School, Dale District Ryan Vaughn, Meadowbrook High School, Dale District Ashley Smith, L.C. Bird High School, Dale District Katherine Watts, L.C. Bird High School, Dale District Jason Taylor, Matoaca High School, Matoaca District Meghan Folster, Matoaca High School, Matoaca District Glenn Pierce, Manchester High School, Matoaca District Joe Gayk, Manchester High School, Matoaca District Emily Wyatt, Midlothian High School, Midlothian District Marc Daniel, Midlothian High School, Midlothian District George Tarasidis, James River High School, Midlothian High School Kim Wray, James River High School, Midlothian High School The terms of appointment for the following adult members will expire June 30, 2003: Kathy Day, Dale District, adult member Vikki Barth, Dale District, adult member Liz Brengel, Midlothian District, adult member APPOINTMENTS Bermuda District. Supervisor McHale has recommended that the Board reappoint Jessica Meats, a student at Thomas Dale High School, to the Youth Services Citizen Board for a term from July 1, 2003 through June 30, 2004. Mr. McHale also recommends that the Board nominate and appoint Marcus Childress, a student at Thomas Dale High School, to the Youth Services Citizen Board for a term from July 1, 2003 through June 30, 2004. Ms. Mears and Mr. Childress meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Clover Hill District. Supervisor Warren has recommended that the Board reappoint Anne Harrison, a student at Monacan High School, to the Youth Services Citizen Board for a term from July 1, 2003 through June 30, 2004. Supervisor Warren also recommends that the Board nominate and appoint Virginia Fuller, a student at Monacan High School, and James Dunford and Toral Gandhi, students at Clover Hill High School, to the Youth Services Citizen Board for a term from July 1, 2003 through June 30, 2004. Ms. Harrison, Ms. Fuller, Mr. Dunford and Ms. Gandhi meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Matoaca District. Supervisor Humphrey has recommended that the Board reappoint Meghan Folster, a student at Matoaca High School, and Joe Gayk, a student at Manchester High School, to the Youth Services Citizen Board for a term from July 1, 2003 through June 30, 2004. Supervisor Humphrey also recommends that the Board nominate and appoint Devan K. Vaughan, a student at Matoaca High School, to the Youth Services Citizen Board for a term from July 1, 2003 through June 30, 2004. Ms. Folster, Mr. Gayk and Mr. Vaughan, meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Dale District. Supervisor Miller has recommended that the Board reappoint Ashley Smith, a student at L.C. Bird High School, to the Youth Services Citizen Board for a term from July 1, 2003 through June 30, 2004. Supervisor Miller has recommended that the Board reappoint Vikki Barth, an adult, to the Youth Services Citizen Board for a term from for a term and from July 1, 2003 through July 30, 2006. Supervisor Miller also recommends that the Board nominate and appoint Kathryn Greenly, a student at L. C. Bird High School, to the Youth Services Citizen Board for a term from July 1, 2003 through June 30, 2004. Ms. Smith, Ms. Barth and Ms. Greenly meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Midlothian District. Supervisor Barber has recommended that the Board reappoint George Tarasidis, a student at James River High School, to the Youth Services Citizen Board for a term from July 1, 2003 through June 30, 2004. Supervisor Barber also recommends that the Board nominate and appoint Mary Conkright, a student at James River High School, and Jennifer Barlow and Molly Dawes, students at Midlothian High School, to the Youth Services Citizen Board for a term from July 1, 2003 through June 30, 2004. Mr. Tarasidis, Ms. Conkright, Ms. Barlow and Ms. Dawes meet all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 00004:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 23, 2003 Item Number: 8.B.5. Subiect: Nomination/Appointment to the Health Center Commission County Administrator's Comments: County Administrator: Board Action Requested: Nomination/Appointment of Carol B. Conroy (Dale), (Matoaca) to the Health Center Commission. and Patricia Conley Summary of Information: The Health Center Commission (the HCC) governs operation of the Lucy Corr Nursing Home. It is the chief operating and governing board for Lucy Corr Village. Deputy County Administrator Bradford S. Hammer serves as an ex- officio member-advisor to the HCC. Carol B. Conroy, and Patricia Conley have all expressed a willingness to serve. Mrs. Carol B. Conroy's (Dale representative) term expired June 30, 2003 and is proposed for reappointment for a term ending June 30, 2007 based on Mr. Miller's approval. Mrs. Patricia Conley is proposed to serve as the Matoaca representative based on Mrs. Humphrey's approval for a term ending June 30, 2007. A summary of the above changes follows: Name: From: To: Carol B. Conroy Patricia Conley Dale (New) Dale District Matoaca District Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: ---] No # 000042 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 000043 Patricia Cooley-Conley 20804 Truth Drive Ettrick, VA 23803-1830 804-520-2630 i}ka_ve42(~aol.com EDUCATION: Graduate Studies, Therapeutic Recreation - Virginia Commonwealth University Graduate Studies, Special Education - Virginia State University B.S. Degree (1966), Recreation Education - Virginia State University EMPLOYMENT: June 1997 - present Medical College of Virginia, Richmond, VA Retired, part-time Certified Therapeutic Recreational Specialist Conduct activities for geriatric and adult clients 1990-1997 Medical College of Virginia, Richmond, VA Certified Therapeutic Recreational Specialist Supervised students, oriented medical students and volunteers; conducted activities for geriatric and adult clients 1968-1990 Central State Hospital, Petersburg, VA Recreation Supervisor Planned, directed and supervised recreational activities for psychiatric/geriatric/adult/youth population ORGANIZATIONS: · Member, Civic & Progressive Action Association of the Matoaca Magisterial District (CAPAAMMD) · Member, Shiloh Baptist Church, Chesterfield County · Member, Alpha Omega Zeta Chapter of Zeta Phi Beta · Member, Alease Cooley Memorial Tent #718 · Member, Golden Fleet Seniors Group, First Baptist Church-Centralia Co-coordinator, Program and Activities Committee 000944 COMMUNITY SERVICE: ® Volunteer Community Tutorer ® Supporter of Relay of Life · Supporter of Local & National Arthritis Foundation · Supporter of Girl Scout Troop (local) · Supporter of Ettrick/Matoaca Athletic Association · Officer, Chesterfield County Voter Election · Prospective volunteer, Lucy Corr Village INTERESTS: Traveling, reading, listening to music, collecting doves and butterflies, assisting with geriatric persons that are physically or mentally challenged 000045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.l.a. Subject: Resolution Recognizing Judith P. Smith Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of Resolution. Summary of Information: Recognizing the outstanding contributions of Mrs. Judith P. Smith for her 18 years of service to Chesterfield County. Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Yes No 000046 RECOGNIZING MRS. JUDITH P. SMITH UPON HER RETIREMENT WHEREAS, Mrs. Judith P. Smith will retire from the Chesterfield County Department of Utilities on July 31, 2003; and WHEREAS, Mrs. Smith began her public service with Chesterfield County in 1985 in the Planning Department as a clerical aide and served as the first receptionist in the department after being recruited from a doctors office by the county; and WHEREAS, Mrs. Smith was promoted to a senior clerical aide on her first evaluation after six months of employment and also promoted to supervisor of Cooperative Education students in the department, hiring high school students who would eventually become full time employees of the county; and WHEREAS, Mrs. Smith was promoted to supervisor of front counter functions in the Planning Department; and WHEREAS, Mrs. Smith was hired by the Utilities Department in 1989 as a customer service representative; and WHEREAS, Mrs. Smith was awarded Employee of The Year in 1998 for the Department of Utilities; and WHEREAS, Mrs. Smith notified customers with high consumption to alert them of possible leaks or problems on their property and was instrumental in assisting thousands of customers throughout her career with regards to water/wastewater service; and WHEREAS, Mrs. Smith has been a loyal friend to many, a loving wife, mother, grandmother, and a devoted employee, whose sense of compassion exceeds the highest level of human expectations that all county employees should strive to obtain. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Judith P. Smith, expresses the appreciation of all residents for her 18 years of service to Chesterfield County, and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. 000047 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.l.b. Subject: Recognizing Mr. Rick Lee Maxwell Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Rick Lee Maxwell, Troop 886, upon attaining the rank of Eagle Scout. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes ~-~ No %00048 RECOGNIZING MR. RICK LEE MAXWELL UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Rick Lee Maxwell, Troop 886, sponsored by Trinity United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Rick has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. Rick Lee Maxwell, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.1.c. Subiect: Resolution Recognizing Mr. James R. Bailey for Superior Public Service County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the attached resolution be adopted. Summary of Information: This resolution is in recognition of Mr. James R. Bailey, for his superior public service as a member of Manchester Volunteer Rescue Squad. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs -~No # 000050 RECOGNIZING MR. JAMES R. BAILEY FOR SUPERIOR PUBLIC SERVICE WHEREAS, Chesterfield County has as one of its eight strategic goals, ~To be the safest and most secure community compared to similar jurisdictions"; and WHEREAS, Chesterfield County's efforts to achieve this goal are greatly aided by the selfless and dedicated men and women who volunteer their time to work alongside the county's paid public safety staff; and WHEREAS, Mr. James R. Bailey joined the Manchester Volunteer Rescue Squad on November 21, 1969; and WHEREAS, Mr. Bailey was a student in the first Emergency Medical Technician class held at the Manchester Rescue Squad, and completed his EMT training in June of 1972; and WHEREAS, Mr. Bailey earned his Cardiac Technician Certification on July 21, 1983, and held this certification for three years; and WHEREAS, Mr. Bailey still maintains his EMT basic certification, and has several instructor certifications, including Basic and Light Duty Rescue Instructor; Emergency Vehicle Operators Course Instructor; Vehicle Extrication Instructor and Hazardous Materials First Responder Instructor; and WHEREAS, Mr. Bailey has served as Assistant Crew Leader; Crew Leader; Treasurer; President and Board of Directors member at the Manchester Volunteer Rescue Squad; and WHEREAS, Mr. Bailey was inducted into the Chesterfield Senior Hall of Fame in 1997 in recognition of his dedicated service to the residents of Chesterfield County; and WHEREAS, Mr. Bailey was an active riding member of the squad until June of 2003, and is a life member who remains active through teaching classes in his areas of certification; and WHEREAS, Mr. Bailey's work on behalf of the citizens of Virginia has made the Commonwealth of Virginia, and Chesterfield County, safer for all who live, work and visit here; and WHEREAS, it is fitting to recognize such dedication and commitment to serving others. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the superior public service of Mr. James R. Bailey, and extends, on behalf of the citizens of Chesterfield County, its appreciation for his sustained and selfless service to others, and wishes him continued success in all his endeavors. 00005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: 1 July 23, 2003 Item Number: 8.C.1.d. ,Subject: Resolution Recognizing August 1-7, 2003, as "International Clown Week" ,County Administrator's Comments: County Administrator: ,Board Action Requested: Summary of Information: This resolution is in recognition of the important role that clowns play in bringing smiles, hope and joy to others. The County of Henrico presented Mr. Michael "Bonkers" Cox a resolution at their Board meeting on Tuesday, July 22, 2003. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: J---'J No RECOGNIZING AUGUST 1-7, 2003, AS ~INTERNATIONAL CLOWN WEEK" WHEREAS, life brings to all of us a mixture of stormy days and sunny days, happy times and sad times; and WHEREAS, among the individuals who are committed to bringing people more sunny days and happy times are those men and women who have pledged themselves to the art of clowning; and WHEREAS, the contributions of clowns and the wholesome entertainment they provide to society were recognized by a presidential proclamation establishing National Clown Week in August of 1971; and WHEREAS, clowns have visited hospitals, nursing homes, orphanages and many other locations, bringing smiles and happiness to countless people; and WHEREAS, millions of children of all ages have attended circus performances featuring clowns and their art; and WHEREAS, we should never become so serious that we fail to recoqnize the importance of merriment and humor in our lives; and WHEREAS, each of us owes a happy memory, a smile or a laugh we have enjoyed to the antics of a clown; and WHEREAS, during August of this year, clowns in Virginia and across America will be participating in special activities celebrating their love of clowning. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of July 2003, recognizes the important role that clowns play in bringing smiles, hope and joy to millions of people all across the globe, including here in Virginia, and expresses its appreciation to the men and women who have chosen this art form as a means of expression. AND, FURTHER, this Board of Supervisors extends to all those involved in clowning best wishes for continued success in the pursuit of their craft. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.l.e. Subject: Recognizing Firefighter Malcolm T. Womack Upon His Retirement, After Serving the County for Nearly 25 Years with Dedicated Service to the County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution Summary of Information: Staff is requesting the Board of Supervisors recognize Firefighter Malcolm T. Womack for nearly twenty-five years of service to the citizens of Chesterfield County. Preparer: Paul W. Mauqer Title: Deputy Fire Chief Attachments: Ycs -~No 000054 RECOGNIZING FIREFIGHTER MALCOLM T. WOMACK UPON HIS RETIREMENT WHEREAS, Firefighter Malcolm T. ~Mack" Womack will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on August 1, 2003; and WHEREAS, Firefighter Womack served at the Bon Air Fire Station as a day-time Firefighter from August 1978 until starting Recruit School #9 in November 1978, and has faithfully served the county for twenty-five years in various assignments as a Firefighter at the Airport, Bon Air, Chester, Dale, Ettrick, and Manchester Fire and EMS Stations; and WHEREAS, Firefighter Womack ran the first call for service handled by the Airport Station and performed admirably at a very stressful incident, which involved a vehicle accident with entrapment involving a firefighter-staffed ambulance; and WHEREAS, Firefighter Womack was one of the original members of the Chesterfield Fire and Emergency Medical Services Department's Hazardous Materials Team, first serving as the secretary and then as the "C" Shift Team Leader, where he was a valued and respected member until his retirement; and WHEREAS, Firefighter Womack finished his career at the Eanes-Pittman Public Safety Training Center, serving as a Terrorism Preparedness Coordinator. NOW, THEREFORE IT BE RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Malcolm T. Womack, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. 000055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: July 23, 2003 Item Number: 8.C.1 .f. Subject: Adoption of Resolution Regarding Refinancing of Appomattox River Water Authority Bonds County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors adopt the Resolution Summary of Information: The Appomattox River Water Authority is in the process of refinancing its 1993 debt. Net present value savings of at least 9% is anticipated. The savings will either lower each jurisdictions water rate or maintain current rates and reduce the life of the bonds. The resolution is required to allocate the principal amount of the bonds in accordance with the Second Amendment to the 1964 Service Authority and Participating Jurisdiction. Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Ycs -]No 000056 RESOLUTION A. Appomattox River Water Authority ~ARWA" has informed the Board of Supervisors of the County of Chesterfield, Virginia (the "Board") that the Authority intends to issue in July or August of 2003 up to $10,000,000 in revenue bonds (the "Refunding Bonds") to refund or restructure ARWA's outstanding Water Revenue Refunding Bonds, Series 1993. B. ARWA has further informed the Board that ARWA intends to designate the Refunding Bonds as ~qualified tax-exempt obligations" under Section 265(b) of the Internal Revenue Code of 1986, as amended (the "Code"), to encourage commercial banks and similar financial institutions to purchase the Refunding Bonds. C. ARWA is authorized to issue additional bonds ("Additional Bonds," and, together with the Refunding Bonds, the "Bonds") from time to time hereafter for the purpose of paying the whole or any part of the ~cost" of ARWA's ~water system," as such terms are defined in the Virginia Water and Waste Authorities Act, Chapter 51, Title 15.2, Code of Virginia of 1950, as amended, and to refund any Bonds outstanding and issued by ARWA under the Act. D. The Board has been advised by Bond Counsel to ARWA that if the Board does not take the action evidenced by this Resolution, which is authorized under Section 265(b) (3) (C) (iii) of the Code, the County of Chesterfield Virginia (the ~County") and each of ARWA's other member jurisdictions each may have to take into account the full principal amount of any Bonds in determining whether it is eligible to issue qualified tax-exempt obligations in calendar year 2003 and future calendar years. E. Bond Counsel of ARWA has advised that the allocation set forth in this Resolution satisfies the requirements of Section 265(b) (3) (C) (iii) of the Code for the Refunding Bonds and should satisfy the requirements for most Additional Bonds issued by ARWA, although ARWA's service agreement with its member jurisdictions allows for member jurisdictions to "opt out" of paying their shares of debt service on Bonds if (among other things) cash is deposited with ARWA and for varying allocations of the member jurisdictions' respective payment obligations for any particular issue of Bonds depending on the purpose of the Bonds; in such cases, the allocation set for below may need to be adjusted with respect to certain issues of Additional Bonds. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The Board irrevocably agrees that the principal amount of the Refunding Bonds are, unless otherwise provided by subsequent resolution, the principal amount of any Additional bonds issued by ARWA will be allocated for purposes of Section (265(b) (3) (C) of the Code to ARWA's member jurisdictions on the basis of the allocations of the capacity of ARWA's water treatment plant, which will result in the principal amount of such Bonds being allocated as follows: Chesterfield County City of Petersburg City of Colonial Heights Dinwiddie County Prince George County 64.32% 29.69% 2.97% 1.98% 1.04% 2. The Board finds that the allocation for the County set forth in paragraph 1 bears a reasonable relationship to the benefits expected to be received by the County from the issuance of the Refunding Bonds and, unless otherwise provided by subsequent resolution, the issuance of all Additional Bonds by ARWA. 3. This Resolution will take effective immediately. 000058 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: July 23, 2003 Item Number: 8.C.1.g. ,Subiect: Adoption of Resolution Amending the Moral Obligation Agreement Between Chesterfield, Henrico, Richmond and the Richmond Metropolitan Authority (RMA) to Renovate and Upgrade The Diamond County Administrator's Comments: County Administrator: Board Action Requested: Authorize County Administrator to execute amended moral obligation agreement between Chesterfield, Henrico, Richmond and the RMA in conjunction with financing of renovation project for The Diamond. Summary of Information: The Richmond Metropolitan Authority ("RMA") owns and operates the Diamond baseball field. The Diamond was constructed in 1984 on the site of former Parker Field and financed with the proceeds of RMA's bonds and notes (the "1984 Obligations") Chesterfield, Henrico and Richmond entered into an agreement providing for the non-binding but moral obligation support of the three jurisdictions for the 1984 Obligations and The Diamond's operations. In 1994, RMA refinanced the 1984 Obligations, and the parties amended the 1984 Moral Obligation Agreement in connection with this refunding. These refunding bonds mature in 2004. The jurisdictions and RMA also entered into a separate moral obligation agreement in 1997, providing for similar support in connection with roof repairs and parking lot improvements at The Diamond. RMA has planned renovations to The Diamond. RMA has planned renovations to The Diamond Preparer: Steven L. Micas Attachments: Yes [~ No Title: County Attorney 62293.1 # 006059 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 that will modernize and upgrade the facility and enable it to maintain its attractiveness for professional baseball. The Atlanta Braves, parent to the Richmond Braves, and RMA have been negotiating, and are expected to renew, the existing use agreement for The Diamond for a ten-year period contingent upon the RMA making the renovations. The renovation project has an estimated cost of approximately $18.5 million, plus amounts for required reserves and financing costs. The timetable for the renovation, design, financing, and construction is attached. RMA intends to finance the renovations with one or more debt issuances, including bond anticipation notes an~or a line of credit for design and preliminary engineering work. RM_A is requesting each participating jurisdiction to give its moral obligation to support the financing of the renovation by adopting a moral obligation resolution. The resolution for the County is attached. The resolution approves an amendment to the 1984 Moral Obligation Agreement to provide for the jurisdictions' non-binding but moral obligation support of The Diamond under substantially the same terms as are currently contained in the existing Agreement. Both Henrico and Richmond are expected to approve the same resolution in July. 000060 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: July 23, 2003 Budget and Management Comments: This item requests the Board to approve an amendment to the Moral Obligation Agreement between Chesterfield, Henrico, Richmond, and the Richmond Metropolitan Authority (RMA) to renovate and upgrade the Diamond Stadium. The total estimated cost for renovations is $18.5 million. The debt payments would be shared by the localities. The FY2004-FY2010 Adopted Capital Improvement Program anticipated an increased level of support for the Diamond and includes $500,000 each year beginning in FY2006. Preparer: Rebecca T. Dickson Title: Director, Budget and Management Diamond Renovation Schedule (Revised July, 2003) Attachment Through June, 2003 July, 2003 July, 2003 August, 2003 August, 2003 May, 2004 June, 2004 June, 2004 July, 2004 September 13, 2004 March 31, 2005 September 12, 2005 March 31, 2006 April 1, 2005/2006 (as appropriate) Initial Design and Engineering Work Deadline for negotiating Braves agreement and signing letter of intent City Council, Henrico / Chesterfield County Board meetings RMA Board approval, execute Braves agreement, moral obligation agreement; close interim financing Begin final design Bid advertisement Bid opening Close permanent financing Notice to proceed Construction season # 1 begins Construction season # 1 ends Construction season #2 begins (if necessary) Construction season #2 ends (if necessary) Renovated Diamond opens #641427 000062 RESOLUTION OF CHESTERFIELD COUNTY AUTHORIZING EXECUTION AND DELIVERY OF NON-BINDING MORAL OBLIGATION AGREEMENT AMONG THE COUNTY OF CHESTERFIELD, COUNTY OF HENRICO, CITY OF RICHMOND, AND RICHMOND METROPOLITAN AUTHORITY WHEREAS, by prior resolutions duly adopted by the Council of the City of Richmond and the Boards of Supervisors of the Counties of Henrico and Chesterfield, respectively (collectively, the "Localities"), the Richmond Metropolitan Authority ("RMA") was requested to finance the construction and assume responsibility for the maintenance and operation of "The Diamond" at 3001 North Boulevard in the City of Richmond, Virginia; and WHEREAS, The Diamond is a public facility which benefits the entire metropolitan Richmond community and materially enhances the economy of that region and the welfare of its residents; and WHEREAS, RMA proposes to issue bonds to finance improvements, renovations and upgrades to The Diamond (the "Project"); and WHEREAS, RMA proposes to finance the Project from the proceeds of its notes or bonds (the "Stadium Renovation Obligations"), to be issued from time to time in one or more series,, in an aggregate amount not now expected to exceed $18.5 million of project costs, plus amounts for required reserves and financing costs;; and WHEREAS, RMA expects that the revenues to be derived by RMA from the operation of The Diamond and its related facilities will be insufficient to pay all of The Diamond's operating and maintenance costs or debt service on the Stadium Renovation Obligations when due and will therefore require the non-binding, but moral obligation of the Localities to assist in paying the operating and maintenance costs and debt service on the Stadium Renovation Obligations; and 000063 WHEREAS, each Locality is authorized and empowered under the provisions of the Act, among other things, to provide funds to assist RMA in paying the cost of any RMA facilities or undertakings or the operations and maintenance thereof and to enter into and perform, from time to time, contracts and agreements with RMA to aid RMA in paying the principal of and interest on its revenue bonds if, when and as the revenues and receipts of RMA may be insufficient to pay such principal and interest when due; and WHEREAS, the Localities have heretofore provided, by Agreement dated August 31, 1984 (as amended by Agreement dated July 6, 1994 in connection with the issuance of certain refunding obligations, the "1984 Moral Obligation Agreement"), and by Agreement dated April 29, 1997, as amended by Agreement dated September 26, 1998, their non-binding, but moral obligation to assist RMA in connection with the funding and refunding of the The Diamond's construction and operation; and WHERAS, RMA contemplates that, prior to the effective date hereof, the Atlanta Braves organization will enter into an agreement with RMA for the use of The Diamond, such agreement commencing January 1, 2005 upon expiration of the current agreement; and WHEREAS, the Localities now each desire to continue and extend their non-binding, but moral obligation to assist RMA, on the terms and conditions hereinafter set forth, with respect to RMA's obligations to pay when due amounts required to be paid with respect to the Stadium Renovation Obligations; -2- 000064 NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield that the Board hereby approves the non-binding moral obligation amendment to the 1984 Moral Obligation Agreement (the "Moral Obligation Amendment") among the Localities and RMA in substantially the form attached hereto and made a part hereof and as may be approved by the County Attorney, and to this end, the County Administrator and Clerk of the Board are hereby authorized to execute and deliver the Moral Obligation Amendment on behalf of the County of Chesterfield. #641431.1 -3- 00006S Draft- 7/1/03 THIS AGREEMENT ("Agreement"), made this th day of August, 2003, by and among the City of Richmond ("Richmond"), the County of Henrico ("Henrico"), the County of Chesterfield ("Chesterfield") (Richmond, Henrico and Chesterfield, being political subdivisions of the Commonwealth of Virginia and being hereinafter sometimes referred to collectively as the "Localities" or individually as "Locality") and the Richmond Metropolitan Authority, a political subdivision of the Commonwealth of Virginia ("RMA"). WlTNESSETH: WHEREAS, RMA was created as a political subdivision and public body corporate of the Commonwealth of Virginia by Chapter 178, Acts of Assembly, Session of 1966 (as amended from time to time, the "Act") for the public purpose of carrying out various projects in the metropolitan Richmond area which will contribute to the economy and welfare of the Commonwealth and the Localities; and WHEREAS, the General Assembly of the Commonwealth of Virginia amended the Act by Chapter 597 of the Acts of Assembly, Session of 1984, to authorize RMA, with the approval of the Council of Richmond and the Boards of' Supervisors of Henrico and Chesterfield, respectively, to acquire land, construct and own a stadium of sufficient seating capacity and quality for the playing of baseball at the level immediately below major league baseball and to lease such land, stadium and attendant facilities under such terms and conditions as RMA may prescribe; and WHEREAS, by resolutions duly adopted by the Council of Richmond and the Boards of Supervisors of Henrico and Chesterfield, respectively, RMA was requested to finance the construction and assume responsibility for the maintenance and operation of a stadium ("The Diamond") at 3001 North Boulevard in the City of Richmond, Virginia; and 00006{; WltEREAS, The Diamond is a public facility which benefits the entire metropolitan Richmond community and materially enhances the economy of that region and the welfare of its residents; and WHEREAS, RMA proposes to improve, renovate and upgrade The Diamond (the "Renovation Project"); and WHEREAS, RMA proposes to finance the Renovation Project from the proceeds of its notes or bonds (the "Stadium Renovation Obligations"), to be issued from time to time in one or more series, in an aggregate amount not now expected to exceed $1815 million of project costs, plus amounts for required reserves and financing costs; and WltEREAS, RMA expects that the revenues to be derived by RMA from the operation of The Diamond and its related facilities will be insufficient to pay all of The Diamond's operating and maintenance costs or debt service on the Stadium Renovation Obligations when due and will therefore require the non-binding, but moral obligation of the Localities to assist in paying the operating and maintenance costs and debt service on the Stadium Renovation Obligations; and WHEREAS, each Locality is authorized and empowered under the provisions of the Act, among other things, to provide funds to assist RMA in paying the cost of any RMA facilities or undertakings or the operations and maintenance thereof and to enter into and perform, from time to time, contracts and agreements with RMA to aid RMA in paying the principal of and interest on its revenue bonds if, when and as the revenues and receipts of RMA may be insufficient to pay such principal and interest when due; and WHEREAS, the Localities have heretofore provided, by Agreement dated August 31, 1984 (as amended by Agreement dated July 6, 1994 in connection with the issuance of certain refunding obligations, the "1984 Moral Obligation Agreement"), and by Agreement dated April 29, 1997, as -2- OOOO{;7 amended by Agreement dated September 26, 1998, their non-binding, but moral obligation to assist RMA in connection with the funding and refunding of the The Diamond's construction and operation; and WHERAS, RMA contemplates that, prior to the effective date hereof, the Atlanta Braves organization will enter into an agreement with RMA for the use of The Diamond, such agreement commencing January 1, 2005 upon expiration of the current agreement; and WHEREAS, the Localities now each desire to continue and extend their non-binding, but moral obligation to assist RMA, on the terms and conditions hereinafter set forth, with respect to RMA's obligations to pay when due amountS required to be paid with respect to the Stadium Renovation Obligations; NOW, THEREFORE, for and in consideration of the foregoing premises and the mutual benefits to be derived therefrom and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. The Localities approve RMA's construction and financing of the Renovation Project, upon such terms as RMA may prescribe from time to time, subject to the provisions of all applicable local codes. 2. The 1984 Moral Obligation Agreement is hereby amended to the effect that references in the 1984 Moral Obligation Agreement to "Stadium Bonds" shall be deemed to include the Stadium Renovation Obligations to finance the Renovation Project and references in the 1984 Moral Obligation Agreement to "Stadium Bonds Debt Service" shall be deemed to include the total principal and interest due on the Stadium Renovation Obligations for the applicable period. 3. This Agreement shall become effective upon the execution hereof by each party hereto and is expressly conditioned upon the execution of an agreement between RMA and the -3- 000068 Atlanta Braves organization for the use of The Diamond, such agreement to be in form and substance satisfactory to RMA. 4. Except as expressly modified by this Agreement, all of the terms and provisions of the 1984 Moral Obligation are hereby ratified and confirmed and shall remain in full force and effect. 5. In the event of a conflict between the terms, conditions and provisions of this Agreement and the 1984 Moral Obligation Agreement, the terms of this Agreement shall prevail. 6. Terms used in this Agreement and not defined herein shall have the meaning given them in the 1984 Moral Obligation Agreement. 7. This Agreement may be executed in counterparts, each of which shall constitute an original, but all of which, when taken together, shall constitute but one and the same document. IN WITNESS WltEREOF, Richmond has caused its name to be subscribed hereunto by its City Manager and its seal to be hereto affixed and attested by its City Clerk, they being duly authorized so to do by Ordinance # adopted by the Council of Richmond on the day of July, 2003; Henrico has caused its name to be subscribed hereunto by its County Manager and its seal to be hereto affixed and attested by its Clerk of the Board of Supervisors, they being duly authorized so to do by Agenda Item # - 03, adopted by the Board of Supervisors of Henrico on the ~ day of July, 2003; Chesterfield has caused its name to be subscribed hereunto by its County Administrator and its seal to be hereto affixed and attested by its Deputy Clerk of the Board of Supervisors, they being duly authorized so to do by Resolution adopted by the Board of Supervisors of Chesterfield on the __ day of July, 2003; and RMA has caused its name to be subscribed by its General Manager and its seal to be affixed and attested by its Secretary, they -4- 000069 being duly authorized so to do by the Board of Directors of RMA by resolution adopted on the day of August, 2003. ATTEST: CITY OF RICHMOND [SEAL] By: By: ATTEST: [SEAL] City Manager COUNTY OF HENRICO By: By: County Manager ATTEST: [SEA[] COUNTY OF CHESTERFIELD By: By: County Administrator ATTEST: [SEAt.] RICHMOND METROPOLITAN AUTHORITY By: By: General Manager #638640.2 000070 -5- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: Subiect: July 23, 2003 Item Number: 8.C.2. Request for a Permit to Stage a Fireworks Display at the Woodlake Pavilion/Amphitheater on August 30, 2003 with a Rain Date of August 31, 2003 County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve a permit to stage a fireworks display at the Woodlake Pavilion/Amphitheater on August 30, 2003 with a rain date of August 31, 2003. Summary of Information: Cindy McVey of the Woodlake Community Association has requested permission from the Board to stage a fireworks display at the Woodlake Pavilion/Amphitheater on property owned by The Lakes on 360, Inc. adjacent to the Swift Creek Reservoir on August 30, 2003 with a rain date of August 31, 2003. Mr. W.G. Bulifant, III, of Dominion Fireworks, who has previously conducted similar displays elsewhere in the County, will personally discharge the fireworks. The applicant has conducted fireworks displays in previous years without incident. Ms. McVey has submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000, which names the County as an additional insured. Lt. C. D. Throckmorton of the Fire Prevention Bureau reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. Preparer: Steven L. Micas Title: County Attorney 0505:62035.1 Attachments: Yes ~ No # 000071 Application for Fireworks Display ~rlut or Type All Information) (for the sponsor) Work Phone:"~'3..-- (~q ~D~.__ Home Phone: City: State Zip: Work Phone: Home Phone: Shooters Name: L:handouts/ho s/hono28a 00007;2 ~0 ' d 1. Attach a list o£fireworks to be used in the display '2. Attach a copy of the certific~ate of insurance 3. Include a si.re drawing noting discharge site, spectator vieming area, parking and ,any nearby structures 4. Should you have any questions, cml the Fke and Life Safety Di'dsion at 748-1426. .5. Return application to: Chesterfield F/re Department Fire and Life Safety P.O. Box 40 ' ~~ite suitable for display pending County Attorney and Board of Supervisors approval Site unsuitable. Event Representative: Date: Date: L :handouts/hos/hono 28a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: July 23, 2003 Item Number: 8.C.3.a. Subiect: Award of a Construction Contract to A. D. Whittaker Construction, Incorporated for the 154-Bed Replacement Jail in the Amount of $19,016,350 County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a construction contract in the amount of $19,016,350 for the construction of the 154-bed replacement jail to A. D. Whittaker Construction, Inc. Summaryoflnformation: A. D. Whittaker Construction, Inc. was the low bidder out of three qualified bids received. This project is a 154-bed replacement for the existing 50-year-old structure that does not meet most of the current Department of Corrections standards. This contract will be the second phase of the project. The site work and utility relocations are currently underway and will be completed in mid-August. Upon completion of phase 2, the old jail will be demolished to make way for additional parking. This project will be completed in early fall 2005. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: [-~ Yes No l# 000074 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 23, 2003 Budget and Mana.qement Comments: This item requests Board authorization for the County Administrator to execute a contract for construction with A.D. Whittaker Construction, Inc., in the amount of $19,016,350 for the construction of the 154-bed replacement jail. The bid received from A.D. Whittaker was the lowest of three qualified bids received. The current appropriation is sufficient to award the contract for this second phase of the project, as the bid received is less than the amount budgeted for project construction. It is anticipated that the state will reimburse 25% of qualified construction costs. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000075 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 23, 2003 Item Number: 8.C.3.b. Subject: Award a Contract to the CHN Construction Company for the Expansion of Rockwood Park Nature Center Building Project in the Amount of $222,222 County Administrator's Comments: County Administrator: BoardAction Requested: Authorize the County Administrator to execute a contract with CHN Construction Company in the amount of $222,222 and transfer $50,000 from Park Improvements for the expansion of the Rockwood Park Nature Center Building. Summary oflnformation: CHN Construction Company was the low bidder out of five (5) bids received on June 24, 2003. The scope of this project is to expand the existing Nature Center Building. The addition will consist of a new classroom with several storage areas, handicap accessible restrooms and a 922 sq. ft. deck. Preparer: Francis M. Pitaro Attachments: [-~ Yes No Title: Director of General Services I# 000076 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 23, 2003 Bud.qet and Management Comments: This item requests the Board to authorize award of a contract to CHN Construction Company for expansion of Rockwood Nature Center in the amount of $222,222. This project will expand the existing nature center building to provide a new classroom, storage areas, handicap accessible restrooms, and a deck. The Board is also being requested to transfer $50,000 from available Park improvement funds to sufficiently cover the costs associated with this project. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000077 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 23, 2003 Item Number: 8.C.3.c. Subiect: Award of the Construction Contract County Project #01-0201 River Road Waterline Rehabilitation County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award the construction contract to Godsey & Sons in the amount of $663,819.80 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of replacement of approximately 7804 L.F. of 6-inch water line with 12-inch water line and all associated appurtenances in River Road as shown on the attached map. The new system will provide improved fire protection and reliability. Staff received five (5) bids ranging from $663,819.80 to $819,890.00. The County's engineering consultant R. Stuart Royer & Associates evaluated the bids and recommended award of the contract to Godsey & Sons. Funds for this project are available in the current CIP. District: Bermuda Preparer: Roy E. Covinqton, P.E. Title: Assistant Director of Utilities Attachments: Yes ~ No # OOO07$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 23, 2003 Budget and Management Comments: This item requests the Board of Supervisors to award a construction contract to Godsey & Sons in the amount of $663,819.80 to replace approximately 7,804 linear feet of water main and all associated appurtenances in River Road. Sufficient funds are available in the current CIP, project number 010201R for the contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000079 RIVER ROAD WATERLINE REHABILITATION County Project #01-0201 PROJECT ~o . ">'"""~._._ LOCATION RIVER RD APPOIdAT[OX RI'~R VICINITY MAP 000050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 23, 2003 Item Number: 8.C.3.d. Subject: Authorize the County Administrator to Execute a Construction Contract for Multi-purpose Youth Sports Field Lighting at Alberta Smith Elementary School, Clover Hill Athletic Complex and Midlothian High School Athletic Complex County Administrator's Comments= //~~~z/c/' //~/~~%~ County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a construction contract with Icon Sign and Lighting, in the amount of $269,156 for work at Alberta Smith Elementary School, Clover Hill Athletic Complex and Midlothian High School Athletic Complex for sports lighting of one field at each site. Summary of Information: This project is part of a multi-year lighting effort to develop additional lighted soccer, football and baseball/softball fields in growth areas of the county to provide much needed practice facilities for predominately youth league use. This need was identified in the Parks and Recreation Comprehensive Masterplan adopted by the Board of Supervisors in August of 2002. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: -] Yes No 000051 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 23, 2003 Budget and Mana.qement Comments: This item requests the Board to authorize award of a contract for multi- purpose youth sports field lighting at Alberta Smith Elementary, Clover Hill Athletic Complex, and the Midlothian High School Athletic Complex in the amount of $269,156. This project continues the multi-year effort to develop additional lighted soccer, football, and baseball/softball fields in growth areas of the County as identified in the Parks and Recreation Master Plan (adopted by the Board of Supervisors in July, 2002). Sufficient funding is available to award this contract and work is anticipated to be finished by December 2003. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000082 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.4.a. Subject: Set Public Hearing to Consider Changes to the County Code to Allow the County to Collect a Fee to Help Defray the Cost of Operating the County's Police and Sheriff Training Academies County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board of Supervisors set August 27, 2003, for a public hearing to consider adoption of an ordinance to allow the County to collect a fee to help defray the cost of operating the county's Police and Sheriff Training Academies. Summary of Information: State Code section §16.1-69.48:1 establishes fixed fees to be collected by general district courts in criminal and traffic cases. Each fee is apportioned such that $1.00 is allocated to support regional criminal justice training academies. Effective July 1,2003, State Code section §9.1-106 was amended to allow a locality to charge a similar fee if they do not participate in a regional academy, but were operating a certified independent criminal justice academy as of January 1, 2003. The county meets this criteria as it operates both a Police and Sheriff certified academy. This ordinance change proposes collecting a $1.00 court fee upon conviction for criminal or traffic offenses in general district courts to support the funding of the county's Police and Sheriff academies. The fee would be split 70% - 30% between the Police and Sheriff academies. The proposed ordinance is attached. Preparer: Rebecca T. Dickson Title: Director of Budqet and Management Attachments: Yes ~"~ No ] # O000S,.~ ] AN ORDINANCE TO AME~ THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 9-133 RELATING TO FEES COLLECTED FOR CR1MINAL AND TRAFFIC CONVICTIONS IN GENERAL DISTRICT COURTS TO SUPPORT CRIMINAL JUSTICE TRAINING ACADEMIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-133 of the Code of the Count_ of Chesterfield, 1997, as amended, is added to read as follows: Section 9-133. Collection of fee in General District Courts to Support Criminal Justice Training Academies. (a) The county hereby assesses a fee of $1.00, as court costs in the general district courts, for misdemeanors, traffic offenses, and criminal actions or proceedings for violation of any provision of Code of Virginia, tit. 18.2, ch. 7, art. 1, (§§ 18.2-247 et seq.), as amended. Assessment of the fees provided for in this section shall be based on: (i) an appearance for court hearing in which there has been a finding of guilty; (ii) a written appearance with wavier of court hearing and entry of guilty plea: (iii) for a defendant failing to appear, a trial in his or her absence resulting in a finding of guilty; (iv) an appearance for court hearing in which the court requires that the defendant successfully complete traffic school or a driver improvement clinic, in lieu of a finding of guilty; or (v) a deferral of proceedings pursuant to Code of Virginia §§ 4.1-305, 16.1-278.8, 16.1-278.9, 18.2-57.3, 18.2-67.2:1, 18.2-251 or 19.2-303.2. as amended. 0413 (00):62129.1 000084 After collection by the clerk of the district court, the fee shall be remitted to the county treasurer and held in a special nonreverting fund that will be used solely to support the Police and Sheriff.Departments' criminal justice training academies. (2) That this ordinance shall become effective on September 1, 2003. 0413(00):62129.1 000085 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: July 23, 2003 Item Number: 8.C.4.b. Subiect: Set a Public Hearing Date to Revise FY2004 School Capital Improvement Fund Appropriations County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to set a public hearing date to increase the School Capital Improvements Fund by $550,000 and to approve the transfer of $7,470,700 from the Reserve for School Capital Improvements to the School Capital Improvements Fund for the FY04 School construction program. Summary of Information: The FY2004 School Capital Improvement Program totals $24,632,900. Of this amount, $17,162,200 was appropriated by the Board of Supervisors on April 9, 2003 as part of the approved budget. The remaining $7,470,700 is funded through the Reserve for School Capital Improvements (CIP Reserve). The School Board must request this CIP Reserve transfer from the Board of Supervisors. For FY2004, the CIP Reserve amount of $7,470,700 and an estimated $16,369,200 in Virginia Public School Authority bonds are to be used for the following projects: Greenfield Elementary School - $3,707,000; Manchester High School - $4,000,000; replacement and/or repair of major systems at various schools (major maintenance) - $7,325,000; upgrade and replacement of computer equipment - $3,250,000; and the Technology Master Plan - $3,170,300. The remaining $2,387,600 will be used to purchase computers for Matoaca High ($360,000) and to cover the School Board's share of the new financial system ($2,027,600). Preparer: Attachments: Billy K. Cannaday, Jr., Ed.D. [----I No Title: Superintendent O00086 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 A request for transfer of the CIP Reserve is required prior to these funds being available for use. It is anticipated that the $3,250,000 of replacement computer equipment will be expended this summer and early fall to replace all low-end computers in the system currently running Windows 95 in all of the Standards of Learning labs at elementary and middle schools throughout the system. An additional $360,000 will be used to purchase additional computers for the new Matoaca High School as the second year of the phase-in schedule. The remaining $3,860,700 of CIP Reserve will be used for major maintenance to include roof replacements, replacing carpet with tile in various schools, HVAC upgrades, window and door replacements. The 2002-2004 biennium budget for Virginia includes $793,000 in construction funds. These funds are needed to complete the funding required for the Greenfield Elementary School addition. In addition to the above-mentioned funding sources, estimated interest earnings of $620,900 have been appropriated to pay the arbitrage rebate on the 1998 general obligation bonds ($315,000) and to help offset the first interest payment on the February 2003 refunded debt. Other needs for FY2004 in this area include school construction management charges. This expense needs to be budgeted at $550,000. 000087 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: July 23, 2003 Budget and Management Comments: This item requests the Board to set a public hearing to consider the appropriation of $550,000 in the School Construction Fund to cover costs associated with oversight of school capital projects. The Board is also being asked to transfer the FY2004 adopted school reserve for capital projects in the amount of $7,470,700 from the reserve to the School capital projects fund. Approximately $3,250,000 of the school's capital projects reserve will be used to replace computer equipment in all of the standards of learning computer labs at elementary and middle schools throughout the system. An additional $360,000 will be used to purchase additional computers at the new Matoaca High School. The remaining $3,860,700 will be used for major maintenance to include roof replacements, carpet and tile replacement at various schools, HVAC upgrades, and window and door replacements. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000088 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, July 8, 2003, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: Elizabeth B. Davis, Chairman Lloyd A. Lenhart, Vice-Chairman Dianne E. Pettitt Marshall W. Trammell, Jr. RESOLUTION WHEREAS funds for the Reserve for School Capital Improvements have been programmed for the replacement of obsolete computers and major maintenance needs in FY2004; and, WHEREAS those funds have been identified in the approved FY2004 County Annual Financial Plan; and, WHEREAS the procurement process requires that the funds be available before contracts can be awarded; and, WHEREAS school construction management charges are needed to cover the cost of managing the school construction program; and, WHEREAS a public hearing is required in order to appropriate funds over $500,000; NOW THEREFORE BE IT RESOLVED, that on motion of Mr. Trammell, seconded by Mr. Lenhart, the School Board does hereby request that the Board of Supervisors 1) hold a public hearing in order to appropriate $550,000 of school construction management charges; and, 2) transfer $7,470,700 of appropriation from the Reserve for School Capital Improvements to the School Capital Improvement fund in order to fund planned School CIP expenditures. C~~ rc 1 T~'~mpan o~, ~'i~~ard 000089 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 23, 2003 Item Number: 8.c.4.c. Subiect: Set a Public Hearing to Consider Changes to the County's Ordinances Relating to Unlawful Conditions of Trash, Garbage, Weeds and Grass County Administrator's Comments: /'~~ /c~,¢z~ ~. ~ County Administrator: ~ Board Action Requested: The Board is requested to set a public hearing for August 27, 2003 to consider civil and criminal penalties for violations of the county's ordinances relating to unlawful conditions of trash, garbage, weeds and grass. Summary of Information: Current ordinances (Sections 11-31 and 11-32) permit the county, after proper notice to the owner, to remove illegally dumped trash throughout the county and to cut grass or weeds over 18 inches in height on vacant property. The ordinances provide for recovery of costs in the same manner as county taxes are collected. The revised ordinances amend Sections 11-31 and 11-32 of the County Code to provide civil and criminal penalties for violations in accordance with changes in the state code effective July 1, 2003. The civil penalties are $50 for the first violation and $200 for subsequent violations within a 12-month period. The maximum penalty for violations arising from the same facts is $3,000 in a 12-month period. Violations are a class 3 misdemeanor if three or more civil penalties have been imposed against the same property owner within a 24-month period. The $100 civil penalty for failing to keep grass mowed to no more than 12 inches in height on occupied residential property was not addressed by the state code amendments. That penalty provision in the weed ordinance is unchanged. The proposed ordinances are attached. Preparer: M.D. Pete Stith, JR. Attachments: Ycs Title: Deputy County Administrator -~No ~000090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 23, 2003 Bud.qet and Management Comments: This item requests the Board to set a public hearing to consider civil and criminal penalties for violations of the county's ordinances relating to unlawful conditions of trash, weeds and grass. These amendments would be effective immediately upon adoption of the revised ordinance. Revenues from these civil penalties were not included in the FY 2004 budget and are expected to be minimal. Preparer: Rebecca T. Dickson Title: Director, Budget and Management AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 11-31 RELATING TO UNLAWFUL CONDITIONS OF TRASH, GARBAGE, REFUSE, LITTER AND OTHER SUB STANCES GENERALLY. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 11-31 of the Code of the Count. of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 11-31. Unlawful conditions of trash, garbage, refuse, litter and other substances generally. (a) No owner of any lot or parcel of land within the county shall permit trash, garbage, refuse, litter and other substances which are reasonably liable to endanger the health of any person or injuriously affect public health or safety to remain on the lot or parcel. (b) Trash, garbage, refuse, litter and other debris shall be disposed of in personally owned or privately owned receptacles that are provided for such use and for the use of the person disposing of such matter or in authorized facilities provided for such purpose and in no other manner not authorized by law. 03) ~C) Whenever the county administrator or the official designated by him determines that any such unlawful conditions exist, he shall notify the property owner of record of such determination by certified mail, return receipt requested, sent to the address listed in the real estate tax records, requiring such property owner to correct the condition. If the condition is not corrected within ten days after receipt of such notice, the county administrator or his designee may order such condition to be corrected, either by county forces or by a private contractor. The actual cost, together with an administrative handling charge of $15.00, shall be billed to the property owner and if not paid shall be added to and collected in the same manner as the real estate tax on such property. The county administrator or his designee shall certify the costs and 1325(23):62067.1 1 O0003Z expenses to the treasurer of the county, who shall collect such amount; and if such amount shall remain unpaid for a period of 60 days, then the treasurer shall certify such charges as being unpaid to the clerk of the circuit court of the county, who shall maintain a record book of such delinquent costs and expenses on file in the records of his office. _(d) Every. charge authorized by this section with which the owner of any such property shall have been assessed and which remains unpaid shall constitute a lien against such property ranking on a parity with liens for unpaid local taxes and enforceable in the same manner as provided in Code of Virginia, tit. 58.1, ch. 39, art. 3 (§§ 58.1-3940 et seq.) and art. 4 (§§ 58.1- 3965 et seq.), as amended. The County may waive such liens in order to facilitate the sale of the property. Such liens may be waived only as to a purchaser who is unrelated by blood or marriage to the owner and who has no business association with the owner. All such liens shall remain a personal obligation of the owner of the property at the time the liens were imposed. 1~) Violations of this section shall be subject to a civil penalty of $50 for the first violation, or violations arising from the same set of operative facts. The civil penalty for subsequent violations not arising from the same set of operative facts within 12'months of the first violation shall be $200. Each business day during which the same violation is found to have existed shall constitute a separate offense. In no event shall a series of specified violations arising from the same set of operative facts result in civil penalties that exceed a total of $3,000 in a 12- month period. Such violations shall be a Class 3 misdemeanor in the event three civil penalties have previously been imposed on the same defendant for the same or similar violation, not arising from the same set of operative facts, within a 24-month period. Classifying such 1325(23):62067.1 2 000093 subsequent violations as criminal offenses shall preclude the imposition of civil penalties for the same violation. (2) That this ordinance shall become effective immediately upon adoption. 1325(23):62067.1 3 000094 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 11-32 RELATING TO UNLAWFUL CONDITIONS OF WEEDS, GRASS, SHRUBBERY, TREES AND OTHER VEGETATION GENERALLY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (l) That Section 11-32 of the Code Off the County o.f Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 11-32. Unlawful conditions of weeds, grass, shrubbery, trees and other vegetation generally. (a) (1) No owner of any vacant developed or undeveloped property, including property upon which buildings or other improvements are located, within the boundaries of platted subdivisions or any other areas zoned for residential, business, commercial or industrial use in the county shall permit to remain thereon, any grass, weeds, brush or other uncontrolled vegetation in excess of 18 inches in height. (2) No owner of any lot or parcel of land shall permit to grow or remain thereon any hedge, shrub, tree or other vegetation, the limbs, branches or other parts of which overhang, extend or protrude into any street, sidewalk or public alley in a manner which obstructs or impedes the safe and orderly movement of persons or vehicles thereon, or in the case of trees, when the dead limbs or branches thereof are likely to fall into or across such street or sidewalk, thereby endangering such persons and vehicles. (3) No owner of occupied residential real property shall permit to remain on such property or any part thereof a grass or lawn area of less than one-half acre when growth on such grass or lawn area exceeds 12 inches in height. This paragraph shall not apply to land zoned for or in an active farming operation. 1325(23):62068.1 1 000095 (4) (b) Upon remedying any such unlawful condition, the owner shall dispose of such vegetation in a manner that eliminates any potential fire hazard. Whenever the county administrator, or the official designated by him, has determined by reports, inspections or otherwise, that any such unlawful condition exists, he shall notify the owner of the land upon which the violation exists to cut or cause to be cut the grass, weeds, brush or other uncontrolled vegetation within such reasonable time as is specified in the notice. Such notice shall be in writing, shall be delivered by hand or mailed to the last known address of the owner and shall be complied with by the owner. If such grass, weeds, brush or other uncontrolled vegetation are not cut within the required time, the county official designated by the county administrator shall cause them to be cut and the costs and expenses thereof, including an administrative handling charge of $35.00, shall be billed to the property owner and if not paid shall be added to and collected in the same manner as the real estate tax on such property. The county administrator or his designee shall certify the costs and expenses to the treasurer of the county, who shall collect such amount; and if such amount shall remain unpaid for a period of 60 days, then the treasurer shall certify such charges as being unpaid to the clerk of the circuit court of the county, who shall maintain a record book of such delinquent costs and expenses in the records of the clerk's office. Every charge authorized by this section as a result of a violation of paragraph (a)(1) with which the owner and lien holder of any such property shall have been assessed and which remains unpaid shall constitute a lien against such property ranking on a parity with liens for unpaid local taxes and shall be enforceable in the same manner as provided in Code of Virginia, tit. 58.1, ch. 39, arts. 3 and 4 (§§ 58.1-3940--58.1-3974), as amended. A locality may waive such liens in order to facilitate the sale of the property. Such liens may be waived only as to a purchaser who is 1325(23):62068.1 2 0O0096 unrelated by blood or marriage to the owner and who has no business association with the owner. All such liens shall remain a personal obligation of the owner of the property at the time the liens were imposed. (c) Any owner who violates paragraph (a)(1) of this section shall be 4 misdemeanor, subject to a civil penalty of $50 for the first violation, or violations arising from the same set of operative facts. The civil penalty for subsequent violations not arising from the same set of operative facts within 12 months of the first violation shall be $200. Each business day during which the same violation is found to have existed shall constitute a separate offense. In no event shall a series of specified violations arising from the same set of operative facts result in civil penalties that exceed a total of $3,000 in a 12-month period. (d) Violations of paragraph (a) (1) shall be a Class 3 misdemeanor in the event three civil penalties have previously been imposed on the same defendant for the same or similar violation, not arising from the same set of operative facts, within a 24-month period. Classifying such subsequent violations as criminal offenses shall preclude the imposition of civil penalties for the same violation. (e) Any violation of paragraph (a)(3) of this section shall be punishable by a civil penalty not to exceed $100.00. (2) That this ordinance shall become effective immediately upon adoption. 1325(23):62068. I 3 O0009~7 CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.4.d. Subject: Set Public Hearing to Consider the Revision of the County's Emergency Response Cost Recovery Ordinance to Allow the County to Recover Expenses for Additional Offenses County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for August 27, 2003 to consider revising the county's emergency response cost recovery ordinance to allow the county to recover expenses for additional offenses involving reckless driving, driving without a license, or improperly leaving the scene of an accident. Summary of Information: Pursuant to state law, the county has adopted an ordinance allowing the county to recover actual expenses (up to $1,000), or a flat fee of $100, for an emergency response involving the operation of a motor vehicle while impaired (DUI). Effective July 1, 2003, amendments to the state code permit the county to recover the same costs from defendants for incidents involving reckless driving, driving without a license, or improperly leaving the scene of an accident. The revised ordinance amends Section 13-71 of the County Code to allow cost recovery for these additional offenses. The revised ordinance will become effective immediately upon adoption. The proposed ordinance is attached. Preparer: Rebecca T. Dickson Attachments: Ycs -~No Title: Director, Budget & Manaqement l# 000098 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 13-71 RELATING TO REIMBURSEMENT OF EXPENSES INCURRED IN RESPONDING TO DUI AND OTHER TRAFFIC INCDENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-71 of the Code of the Count. of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 13-71. Reimbursement of expenses incurred in responding to DUI incident. (a) A Am/person who is convicted of violating any of the following provisions a v;~o!aticn of be liable in a separate civil action for reasonable expenses incurred by to the county or to k/any volunteer rescue squad, or both, wh;,ch ,,ma:,' pro-Adc such when providing an appropriate emergency response to any accident or incident related to such violation, for the rcasonab!e expenses **',,~, .... ,~,,,,*' ;~-, *~,,,~ ....... ,,,,~,,~* Personal liabiliw, under this section for reasonable expenses of an appropriate emergency response shall not to exceed $1,000.00 in the aggregate for a particular accident or incident occurring in the county.' ~) The provisions of Code of Virginia §§ 18.2-51.4, 18.2-266 or 29.1-738, as amended, or a similar County ordinance, when such operation of a motor vehicle, engine, train or watercraft while so impaired is the proximate cause of the accident or incident; (2_) The provisions of Code of Virginia, tit. 46.2, ch. 8, art. 7 (§§ 46.2-852 et seq.), as amended, relating to reckless driving, when such reckless driving is the proximate cause of the accident or incident; 000099 1325:62066.1 (3D The provisions of Code of Virginia, tit. 46.2, ch. 3, art. 1 (§§ 46.2-300 et seq.), as amended, relating to driving without a license or driving with a suspended or revoked license; and, The provisions of Code of Virginia, § 46.2-894, as amended, relating to (4D improperly leaving the scene of an accident. (b) In determining the "reasonable expenses", the county may bill a flat fee of $100.00 or a minute-by-minute accounting of the actual costs incurred. As used in this section "appropriate emergency response" includes all costs of providing law-enforcement, fire-fighting, rescue, and emergency medical services. (c) The fire and police departments shall compile a report of the reasonable expenses of the appropriate emergency response for each accident or incident and forward that information ..... · u~,, ~,~;~ for appropriate to the county attorney's office or the accounting department ,,,, a proceedings. (Ord. of 12-19-01, § 1) (2) That this ordinance shall become effective immediately upon adoption. 1325:62066.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: July 23, 2003 Item Number: 8.C.4.e. Set Public Hearing to Consider the Acceptance and Appropriation of Part C Grant Funds for the Community Services Board County Administrator's Comments: /~ ~~/ ,/~,t~ ,?- ~ County Administrator: Board Action Requested: Staff requests the Board of Supervisors set August 27, 2003 for a public hearing to consider acceptance and appropriation of $524,260 in state and federal funds for the FY2004 Part C program of the Chesterfield Interagency Coordinating Council and Child Care program, administered by the Chesterfield Community Services Board and coordinated by its Infant Program. Summary of Information: The Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services notified the Chesterfield Community Services Board of the FY2004 allocation of $524,260 for the ongoing Part C program to provide early intervention services for infants and toddlers. The program is designed to meet the developmental needs of each child and the needs of the family related to enhancing the child's development in accordance with Part C of "The Individuals With Disabilities Education Act" During the FY2004 budget process, the amount of the grant award was not known and therefore it was determined that at the time of actual award, it would be brought to the Board of Supervisors for appropriation. No local matching funds are required. Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: ~Yes No I#O00~.O:l. I Meetin~l Date: Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA July 23, 2003 Page 1 of 2 Item Number: 8.C.5. The 90th annual Chesterfield County Fair ("Fair") will be held at the fairgrounds complex from August 22nd through August 31, 2003. Because the Fair includes musical events, exhibitions and rides, the Fair Association must obtain a musical/entertainment festival permit. The Fair Association has subcontracted the responsibility for amusements and midway rides to Amusements of America, an experienced company that has satisfactorily performed the same service at the Fair in past years. Preparer: Steven L. Micas Title: County Attorney 0505:62229.1 Attachments: Yes ~ No OOoXoz[ Summary of Information: Request for Entertainment/Musical Festival Permit from the Chesterfield County Fair Association County Administrator's Comments= //~ ¢ ~ ~ /4j'~,~ County Administrator: ~ Board Action Requested: Staff recommends that the Board grant a musical/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair subject to compliance with staff recommendations. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 In its application, the County Fair Association agreed that the following health and safety requirements will remain in effect during the Fair's operation: 1. Two representatives of the Fair Association, with full authority to act on the Fair Association's behalf, must be present during all open hours of the Fair. One person from the Fair Association shall be present during all set up and take down hours. 2. A performance bond for site clean up and restoration in the minimum amount of $2,000, naming the County as obligee, must be provided by either the Fair Association or its sub-contractor, Amusements of America. 3. Public telephones must be functioning during all hours that the Fair is open and while the Fair is being set up and taken down. 4. Fair personnel must be assigned for regular and routine cleanup of public restrooms, pursuant to a written cleaning schedule which must be established and followed. Signed records must be maintained which establish that cleanups have been performed. 5. Fair Association personnel and their subcontractors shall promptly comply with all County requests for action necessary to protect the County from liability for violations of any rights guaranteed by Constitutional, federal or state provisions by the Fair Association or its agents and employees. 6. Fair Association personnel must properly dispose of cooking grease in accordance with the recommendations and regulations of the Health Department during and after the conclusion of the Fair. The plans for this year's Fair are consistent with plans approved by the Board in previous years. Prior to the commencement of the fair, staff will meet with representatives from the County Fair Association to confirm that the plans contain adequate measures to protect public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds and building and ride safety. Staff recommends the Board grant a music/entertainment festival permit subject to adherence to all staff recommendations and the representations contained in the Fair Association's application. The $100 entertainment permit application fee will be paid from the Board's annual budget appropriation to support the operation of the annual fair. Staff will monitor compliance with the conditions of the permit prior to opening day, and for the duration of the Fair. 0505:62229.1 000 03 CHESTERFIELD APPLICATION FOR ENTERTAINMENT FESTIVAL PERMIT A. Thc Chesterfield Count',' Fair Associatiom Inc.. 10801 Chalkcly Road. Riclunond. Vi r~nia 23237. will hold the annual ~hcsterfield Count>' Fair. The purpose being to promote agriculture. education, iadust~', business ,'md the g¢lw_ral betterment of Chcslcrficld Count' and its rural heritage. B. Thc Chesterfield Count>' Fair Association. Inc. is thc promoter and financial sponsor of thc Fair. Chesterfield Count' provides financial sponsor,A~p. Set: Exhibit A for a listing of the entertainment during the Fair. C. Thc Fair will be held August 22 2003. through August 3 I. 2003. at thc Chesterfield Count>' Fairgrounds. Hours of operation will bc 4:(g) p.m.-I i :00 p.m. Monday through Friday. I 1:00 a.m.-I 1:00 p.m. Saturdays and Sundays. D. Thc Cl~tcrfidd Count' FairgrouncL~; is locattxl at 10300 Courthouse Road. The propc.rty is ox~ncd by Chesterfield Count>'. E. The number of tickets to be offered for sale will be unlimit~M, Weather pemaitting, ~x'c would estimate an ¢...xpccted attendance of 50.0(X). F. Sanitation thciliti~ will consist of ladies' & men's rcstrooms in both permanea~t buildings: one cro~,~'d pleaser with running water and flush stools, divided into a ladle' & men's re~troom: and. at various locations on thc grounds, six (6) potlable toileta. The r~'~! rooms will have a~sign~xt personnel for routine clean-up. A written cleaning schedule will be establisl~-'d and signed as performed. Thc portable toilets will lac emptied and cleaned dai}>'. Gm'bagc and trash will be pickuxl up daily. Designated person{s) will pick up trash from the fairgrounds 'and parking areas each morning before the gates open, The Fair will have person~ (normall.v 6 people} who will dean the grounds after the closing of thc Fair. O. Various food vendors will lac available with a varlet?' of food. Public water is suppli~M to lb< fairground. Tixere is a campground with water, sexx'ef and eL~'tricity available for thc vendors and concessionaires and the carnival employees. YUL-88-2003 07:49 884 2751915 95~ P.01 FI. TI~c Fair xxill provide a first aid station. ¥olunte~r rescue squ:u:l units xx'ill be on the fairgrounds wl~ available. 911 service will be available at all times. Police officers will be on premises at all times. All are trained in first aid. A courtesy cart will be available. l. The Chesterfield County l:ir¢ Department x~ll supervise fire safety. There will be fire extinguishers in all tents a~d food vendors. There arc txvo (2) fire h.~drants on the premises and one (1) across the street. Also. 911 service xx'ill be available. Fire :md rescue squad arrangements are all coordinat~ tl~ough thc Volunt~.~.'r Coordinator with thc Chesterfield County Fire Department. J. Parking thcilities at Bird High School. Chesterfield Technical Center. and O. B. Gates Elemeata~' School will be utilized. The Chesterfield Count2,.' Police Dcpamnent will handle traffic control. K. All lighting and electrical work is handled by Tilghman Electr/c, The carnival is in charge of their oxxn ¢i~.~.-'trical x~'ork and lights. All outdoor lights arc on perraru~'nt poles: it is basically thc same lighting plan that has been in use since 1990. L. As in previous years, cvc~' effort will be made to control thc sound by fl~e performers so as not to bca nuisance to adjacent propcrt).' M, Risk Management ( Melvin Hodgcs) obtains our liability insurance for thc Fair. The count3.' is reimbursed for the premium Amusements of America carries its oxx~ insurance. N. We authorize the Board, thc Counn'. its bxffui agents, employcc-s, designees or law enforcement officers to enter the prope~.- at any time prior to or during the Fair to dclcrminc complimme with an)' state or local statute, ordi~mnce or regulation. Rob Kev of General Servic~'s will be setting up a r~,'ting of all deportment heads involw.4 with the Fair. a~d our G~eral Marmgcr. We also understand that Assistant Count' AttomcT Stylian P. Parthcmos. will be attending this meeting and can ascertain firs~ hand who is coordinating each activity. 000 05 ~UL-O~-20B3 07:4~ 804 2751915 ~6X P.02 ,Jul 08 03 07.'36a G B S uu't ,-~o,~o ~-o,~ ADDENDUM TO APPLICATION FOR ENTERTAINMENT]FESTIVAL PERMIT OF CHESTERFIELD COUNTY FAIR ASSOCIATION Thc follox~ing iaformati~ is provi&~l to suppk.nucnt thc mformatiou contained in our application for eatcrtainment/f~tival penmt: I, The ten day cstimat,xt fair attendance, weather permitting, is approximatcl}' 50.000, We anticipate out'highest daily attendance to 10c approximately 8.000 on Friday August 29* 2003. weather permitting. 2. The number of assigned personnel for rcstroom cleanup is ~'oicall.x' 2 per day. Thc number of assigned personnel to pickup trash around thc fairgrounds each day is 4. These persons arc Fair Volunteers to thc number x~ill vary from time to time. 3. Thc daily morning trash pick-up from thc fairgrounds and parking areas xxill be pcrfonned by Cot,nV,.' Buildin$ & Grounds etnploy,.~:s. Typically. two empioy~x:s perform this service. 4. Thc Fair will have six persons clean the grounds aider thc Fair. Cleanup will be accomplish~xl to the .qatksfaction of thc Count)' within 12 da.x~ of thc Fair's conclusion. 5. Thc number of County police officers typically available to asSrst with croxx'd control, tirst aid .'md emergency services is generally nine or ten. Additionally. five auxilia~' police officers are typically available to assist, usually with traffic control.. 6. One volunteer rescue squad ambulzmce crcxv, consisting of-34 trained personnel, is available and normally on site each da)' of the Fair. except when dispatd~ed to an emergency. Thc Count)' also provides one fire compmly crew of five to six trained fir~.q:ightem on site each da>', 7. Regarding sound control, xx'c will Ioxvcr thc sound k-vel ifroluircd to do so b.v the police Department in response to specific complaints from citizens in the neighborhood of the Fair. 8. Four Count}' Building lnspectom and th~ Coun~"s Ri~ Malmgemcnt Loss Pr~weotion Inspectors are either on .site or available for quick r~.-spon.qe to the site x~hcn nccdcd at all times during thc Fair's operation. Tlw Building Inspectors are available to confirm the continuing safe~' of thc rides, tents and other structures. The Loss Pn.wer~ion Inspectors provide gcaeral advice and in,qtmction with rcb--ard to Fair ~felx'. The Fair mil comply with all instructions and advice of thc Building Inspectors or Loss Pr~wention Inspectors. V. lrmrancc obtained by the County's Risk Management Department on behalf of the Fair consists of Workem' Compeasation insurance in the stamtorily r~xluircxl amounls: Employer's Liability of $500.000 each accidcnt/disea~: progert~.' m-Sumncc of $6.000 on the fair trailer and $ I 0.001'} tbr personal propcrt>': general liabilit).' inzuranec orS1.0(}0.000 for eadx occurrence and $5.000.000 product liability; excess lmbility of $1.(10llJ}00 for each occurrence: and employee theft of $200,000, Thc Fair will reimburse the Coun~"s Risk Mrumgcmcnl l~,partment for the purcha.~ of this insurance. 10. Insurance carded by Amusements of America conSaSts of workers' compensation coverage in thc statutorily required a~nounts: $ ! 0.000.000 per occurrence for general liability coverage: and $1,000.000 per occurrence for automobile liability. 000:1.06 JUL-gS-20~3 ~7:5~ 804 2751915 95Z P.03 Jul 08 03 We further agree to the followin$ per your request: 1. Two persons from the Fair Association, with appropriate designated authority, shall be present during all open hours of the Fair. 2. A performance bond for site clean up a~d restoration must be provided by either the Fair Association or your subcontractor. ($ !,000,00 minimum) This will be supplied by Amusements of America. 3. For public safety and convenience, the public telephones must be fimctioning during the Fair, including the Fair, including the Fair set-up and take-down period. 4. Number 4 is addressed in item F. 5. Fair Association personnel and their subcomractors will promptly comply witl~ ali County requests for actions necessary to protect the County from liability for violations of any rights guaranteed by Constitutional, t~deral of state provisions by the Fair Association ot its agents and employees. 6. Fair Association personnel will see that there is proper disposal of cooking grease, and to include engine oil, in accordance with the recommendations and regulations o~'the Department of Health, during and after the conclusion of the Fair. G. B. Spencer, General Manager Chestedield County Fair Association, Inc. OOOiO? ~UL-OB-20~3 07:$0 B04 27~191~ 9~ P.04 Jul 08 00 07:0Ga G B $ 804 2751~15 p.~ 1 1. Thc number of personnel provided by' the Countx' as descril~.'d in paragraphs 3. 5.6 and g of this add~,~dum represcn! the Coun~"s detenninalion of thc number of personnel necessary to perform these euncticms ,~,atis~actorily. If th~ Count)' clctcrmines that either fexxer or more people arc n,,'ces.sa~. ' to perform those functions, thc County xvill adjust the number of people whom it provides to pertbrm eadt function. Thc Fair svill abide bx' the CounD"s determination of thc number of people necessar),' to l~rform these fm~ction,s. Similarly. thc amount of insuranee carried on behalf of the Fair, as described in paragraph 9, is de~ermmed by thc County's Risk Management Department and is subject to adjustment if the County ck, t ,t~mincs that a grc.~ater or les~r amoun! is necessao'. Thc Fair will abide by the Risk Management Department's dcnerminatioa in this re,~rd Thcmks agam for your cooperation, G.B. Spencer General Manager Chesterfield CounW Fair Association. Inc. O00:LO$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: July 23, 2003 Item Number: 8.C.6. Subject: Transfer of Funds from the Reserve for Future Capital Projects for the Recruitment Phase of the Cloverleaf Mall Area Study County Administrator's Comments: County Administrator: Board Action Requested: The transfer of $44,000 from the Reserve for Future Capital Projects to the Planning Department to cover the costs of the nationwide recruitment of a developer for the Cloverleaf Mall area. Summary of Information' In FY2002 the Board of Supervisors approved the transfer of $50,000 from the Reserve for Future Capital Projects to fund a market and strategic analysis study of the Cloverleaf Mall area by an outside consulting firm. Subsequently, The Chesapeake Group was hired to conduct this study. Some of the findings of The Chesapeake Group's report are as follows: · The market for a host of activity in the area continues to expand. · The development of traditional retail on the mall site is difficult. · It will be necessary for the county to play an active role in the transition of the area. · The county should not define one or more alternative land uses as being preferred. · The planning process for reuse should continue with the propos recruitment process. Preparer: Thomas E. Jacobson Attachments: ~1 Yes Title: Director, Planning Department C:DATA/AG EN DA/2003/J U LY/3/G OK No # 000:1.09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meetin l Date: July 23, 2003 Based on its research and analysis, the Chesapeake Group recommends that the County conduct a nationwide search for a developer "with both experience and financial capacity to plan, program, and reinvest in the Cloverleaf Mall site and area in cooperation with or by purchase from the current property owners." The total cost of the campaign would be $44,000. The Chesapeake Group would administer the recruitment campaign. A breakdown of the costs associated with the search is attached. ULI Richmond a District Council of the Urban Land Institute assembled a local technical assistance panel that also examined the area. They met with County officials and consultants and developed a report of their findings. Significant conclusions included that: · Chesterfield County should be an active participant in the redevelopment of the study area instead of acting in its traditional capacity as the approving agency. · How the mall property is dealt with will set the tone for the rest of the development. The Plan must have a catalyst that will bring out the positives. · A number of alternative uses were assessed. · Financing the overall development will involve both public and privates venues. Existing conditions at the Cloverleaf Mall area site continue to deteriorate. The mall's assessed value has decreased from approximately $65 million in 1995 to just over $12 million in 2003. Property taxes collected in 1995 totaled $706,000. A chart of these changes prepared from Assessors Office data is attached. In 2003, collections will be just over $131,000. There are no anchor tenants in Cloverleaf Mall. Sears and Hecht's stopped operations in 2003. The Canadian Imperial Bank of Commerce is the primary owner of the mall site. A copy of the executive summary of the Cloverleaf Mall Area Study and the ULI Richmond Technical Assistance Panel Report is attached. 0001:1.0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetin~l Date: July 23, 2003 Budget and Management Comments: This item transfers $44,000 for FY2004 from the Reserve for Future Capital Projects to the Planning Department to fund a national search for a developer to revitalize the Cloverleaf Mall area. The current balance in the Reserve for Future Capital Projects is $2,693,512. If this request is approved, the balance will be $2,649,512. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement O001ii CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.7. Subject: Refer to Planning Commission the Zoning Ordinance Amendment Relative to Signs Within Road Rights of Way County Administrator's Comments: County Administrator: Board Action Requested: Refer the attached zoning ordinance amendment to the Planning Commission for public hearing and recommendation. Summary of Information: Mr. McHale has requested the attached ordinance amendment be forwarded to the Planning Commission for review, public hearing and recommendation. The zoning ordinance currently permits signs within the ultimate road right of way if the right of way has not been dedicated to the County. Signs are not permitted within the ultimate right of way after the right of way has been dedicated to the County. Commercial developers typically dedicate the ultimate road right of way to the County as part of the site plan approval process, effectively moving their project signs farther from the road. In some cases, this greater setback, combined with requirements to maintain trees along the property frontage, reduces visibility of project identification signs. The proposed ordinance amendment would allow signs within the ultimate right of way after the right of way has been dedicated to the County subject to a license agreement granted by the Board of Supervisors. Preparer: Thomas E. Jacobson Attachments: No Title: Director of Planning C:DATNAG EN DA/2003/J U LY2/G OK AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-636 RELATING TO SIGN DESIGN AND SETBACK REQUIREMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-636 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-636. Sign design and setback requirements. (a) With the exception of signs permitted to be placed in the right-of-way pursuant to section 19-635(f), all signs, including directional signs, shall be set back a minimum of 15 feet from all property lines, unless a greater setback is specified by conditions of zoning, approved site or subdivision plans, or by this chapter. (b) Along public rights-of-way, the setback may be reduced to a minimum of 20 feet from the edge of the pavement or the face of curb, but in no case shall the sign be set back less than one foot from the property line, provided the sign shall be relocated to conform to the requirements herein at the time the adjacent road is widened. (c) Within any village district, the sign setback shall be five feet from the right- of-way line. (d) Along roads which have proposed right-of-way expansion, as delineated in the comprehensive plan, if such right-of-way has not been acquired, signs may be located within the proposed right-of-way, provided the sign shall be relocated to conform to the setback requirements upon acquisition of the right-of-way. (e) Along roads where the right-of-way for future expansion has been acquired by the county, signs may be placed within the right-of-way subject to a license approved by the board of supervisors. The license shall require the owner of the sign to relocate the sign to conform to the setback requirements of the zoning ordinance at no cost to the county or state upon request of the county or state. ~ L_f) Landscaping: Except for new signs within paved areas, existing as of April 25, 2001, grass, live groundcover, shrubs and trees consistent with other plantings shall be provided around each individual permanent freestanding sign. The landscaping required by this section shall be depicted on the site or landscaping plans. 03 (g) Illumination. (1) External lighting shall be limited to white lighting and shall not be blinking, fluctuating or moving. External lighting shall be provided by concealed and/or screened spots or floods and shall be arranged and installed so as not to cause glare in a~ any adjoining R, R-TH, R-MF or A district or public 1923:62240.1 Revised 07/08/03 3:34 PM 0001 3 right-of-way. If external lighting is used, the sign shall not be internally illuminated. However, incidental lighting of buildings shall not be considered to be external lighting of signage. (2) Internal lighting shall be contained within translucent copy and internally illuminated sign boxes, provided the area illuminated for sign boxes is restricted to the sign face only. The illumination shall not cause glare on any adjoining R, R-TH, R-MF or A district or public right-of-way. If internal illumination is used, external lighting shall not be allowed. However, incidental lighting of buildings shall not be considered to be external lighting of signage. (3) School and church signs located in residential or agricultural districts shall not be illuminated between the hours of 10 p.m. and 6 a.m., subject to section 19-500. (2) That this ordinance shall become effective immediately upon adoption. 1923:62240.1 Revised 07/08/03 3:34 PM OO0 ~.~l 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: July 23, 2003 Item Number: 8.C.8.a. Subiect: Acceptance of Grant and Appropriation of Funds for Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Accept and appropriate $ 402,206 in state and federal funds for the FY 2004 Part C program for the Planning District 14 Interagency Coordinating Council, administered by the Chesterfield Community Services Board and coordinated by its Infant Program. Summary of Information' The Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services notified the Chesterfield Community Services Board of the FY 2004 allocation of $402,206 for the Planning District 14 Part C program. This program provides early intervention services for infants and toddlers designed to meet the developmental needs of each child and the needs of the family related to enhancing the child's development in accordance with Part C of the Individuals with Disabilities Education Act. There is no County match required. Preparer: Georqe E. Braunstein Attachments: --~ Yes Title: No Executive Director Chesterfield Community Services Board # 000115 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 23, 2003 Budget and Management Comments: This item requests the Board to accept and appropriate $402,206 in state and federal funds for the FY2004 Part C program for the Planning District 14 Interagency Coordinating Council. A temporary, full time position in the department of Mental Health, Mental Retardation and Substance Abuse will be created to assist in the management of the Part C program in the PD14 service area for the approximately 18 month award period. At the completion of this part of the program, a determination will be made as to the need for a permanent position. There are no county funds required. Preparer: Rebecca T. Dickson Title: Director, Budget and Management O00116 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: Subiect: July 23, 2003 Item Number: 8.C.8.b. Acceptance and Appropriation of FY2004 Virginia Exile Grant Funds County Administrator's Comments: County Administrator: Board Action Requested: Authorize the acceptance and appropriation of Virginia Project Exile grant funds from the Virginia Department of Criminal Justice Services. The grant is for the period July 1, 2003 through June 30, 2004 in the amount of $113,839, of which $72,562 are federal funds and $41,277 are local funds. Summary of Information: Project Exile funds two positions within the Chesterfield County Commonwealth's Attorney's office - a prosecutor and secretary. The coordinated efforts of this program have greatly enhanced Chesterfield County's ability to remain a first choice community, by actively prosecuting serious criminal offenses involving guns. Their initiatives have a direct impact on citizens of Chesterfield County by helping to provide a safe and secure community. The Commonwealth's Attorney's office was initially allocated $277,772 from the state for Project Exile for the period January 2002 through December 31, 2003. However, in May 2002 notification was received from the state that this particular grant would end June 30, 2002 and that a new award would be made. A new grant was received, but for a substantially lower amount and only for the period July 1, 2002 though June 30, 2003. The state amount awarded was for $96,749, and was later split between state and federal funding sources, the federal piece for the second half of the year being $36,281. For the FY04 grant year, only federal dollars totaling $72,562 were made available. The new grant will fund only personnel costs associated with the program, a difference of $41,277. This amount will be required to come from local funds. Operational costs will be paid for from the Commonwealth's Attorney's operating budget. Preparer: William W. Davenport Title: Commonwealth Attorney Attachments: ~-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 23, 2003 Budget and Management Comments: The Commonwealth's Attorney's office is requesting the acceptance and appropriation of $113,839 for a state Department of Criminal Justice Services Project Exile grant for FY04. In addition to federal funding of $72,562, a local cash match of $41,277 is required. The funds will be used to fund personnel costs of the Project Exile program in the Commonwealth's Attorney's office. Due to uncertainty in State funding during the county budget process, this grant was not included as part of the FY04 budget. Funding has since been made available through the State. The $41,277 local match has been identified and will come from appropriations in other areas. Preparer: Rebecca T. Dickson Title: Director, Bud.qet and Management 000 1 18 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 23, 2003 Item Number: 8.C.9. Subiect: Approval of FY2004 Chesterfield Community Services Board Performance Contract County Administrator's Comments: f~.c.~.¢~'~ /~~-~ County Administrator: Board Action Requested: Approve the FY2004 Performance Contract between the Chesterfield Community Services Board and the Virginia Department of Mental Health, Mental Retardation, and Substance Abuse Services. Summary of Information: The State Code of Virginia Section 37.1-198 requires the governing body of each CSB to approve the annual performance contract through a formal vote. The CSB Board approved the FY04 Performance Contract at a regular meeting held on July 17, 2003. The performance contract describes the scope and requirements of both the CSB and State and includes exhibits that detail: revenues, costs, number of persons projected to be served, and the types of services to be provided. The performance contract provides resources for services to infants, children, adolescents and adults in the areas of Mental Health-S6,627,500, Mental Retardation-S13,218,000, and Substance Abuse- $3,042,600. A copy of the performance contract document is filed with the Deputy County Administrator, Human Services. Preparer: George E. Braunstein Attachments: --]Yes Title: Executive Director Chesterfield Community Services Board No 000119 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.10. Subject: Approval of a ~First Amendment to Water and Wastewater Contract" with Gray Land and Development, LLC for Water and Wastewater Capacity for a Residential Development in Powhatan County County Administrator's Comments: //~~ County Administrator: Board Action Requested: Staff requests the Board of Supervisors approve the ~First Amendment to Water and Wastewater Contract" in a form acceptable to the County Attorney and authorize the County Administrator to execute the necessary documents. Summary of Information: On January 26, 2000, the Board of Supervisors approved a contract between Gray Land and Development, LLC (Gray), Chesterfield County and Powhatan County to provide water and wastewater service to that portion of their development within Powhatan County, referenced as "Powhatan Development" in the contract. The contract was executed on September 7, 2000 and included an ~Exhibit A" which outlined the boundary of the ~Powhatan Development". On June 10, 2003, staff received a request from Southcoast Properties, LLC, representing Gray, to amend the September 7, 2000 contract to replace ~Exhibit A" with a revised exhibit showing the new boundary of the "Powhatan Development". The water and wastewater capacity to be provided by the contract does not change. Powhatan County is also party to the Contract, therefore Powhatan must also approve the Amendment to the Contract. Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Yes ~-~ No 000~20 PROPERTIES~ LLC ~'unc 10, 2003 Mr W'dhsm O Wnsht Ch_e~t____e~eld County Uulmes Department P O Box 608 Chesterfield, VA 23S32-9998 Subject Founders Bndgc- Waier and Wastewater Agreement Dear Btll Per our phone commmaao~ I have attached a revised exhibit outlining the ~mded boundary ofthe"Powh~tnn Development" pomon of Founders Bndge to r~place Exlub~t A. oftha ~Fater ara/F/astewa/er Contract dated September 7, 2000 between Chemufidd County, Powh. t~ County and Gray Land and Development Company, LLC As discussed, Gray Land and Development Company, LLC pmrimsed a 9 969 acre parc~ m Powhatan Cou~ from an adjacem propmy owner tn Mamh, 2003 Tim addmonal acreage adjoins prewously approved Founders Bridge- Semon 3 (g01-0319), and as such, will be mcorponmxl into a re~nsed development plan for th~s area (submitted for Ut~es Departme~ rewew May 19, 2003) However, Gray Land ~s not requesting addmonal water or wastewater capa~es under the September 7, 2000 agreement - the number ~f~dentaal dwelling units m Powhatan County aier the molumon of the addmonal land remains within the Founders Bridge mmal zomag approval and water and sewer capacmcs under the approved Water and ~a~tewater C~,/ract are mfficlent for our needs As re&cared m a letter from Mr Bgl Vier to Balzer and Assoctales, lnc dated ~[une 4, 2003, your office can rescind the approval for ~ustmg Founders Bndse - Se~on 3 We respectfully request that the re, new for the r~nsed Secuon 3 be l:~-uatted to move forward Sincerely, Da,nd P Dempsey CC Charles W Evan..v. H l1040WcstHugu~m~l~_,~,4. Muflc~h~aLV'u~na23113 (804)272=5570 Fax (804) 272-5595 000J.21 CHESTERFIELD COUNTY DEPARTMENT OF UTILITIES Boundary of Powhatan Development ers Independent Golf Course F Exhibit A 000~.22 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: July 23, 2003 County Administrator's Comments: County Administrator: Item Number: 8.C.11. Approval of Water Contract for Salisbury, Section I; Lots 14 and 15, Block C, Section A; and Lots 9 and 10, Block I, Section A, Contract Number 02-0363 Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information' This project includes 500 L.F.± of additional 8" water line work in Radstock Road. Staff has requested that the additional work to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the additional work. Developer: Contractor: G & H, Inc. RMC Contractors, Inc. Contract Amount: Code: District: Estimated County Cost for Additional Work ...$11,750.00 Estimated Developer Cost .................... $33,850.00 Estimated Total ............................. $45,600.00 (Cash Refund - Additional Work) 5B-572WO-E4C Midlothian Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Ycs ]No # VICINITY SKETCH Salisbury Sec. I & Lt 14c, 15c, 9i &10i- Sec. A County Project # 02-0363 9 10 tSalisbury Sec. I Salisbury Sec. A 14 Proposed 8" Water Line Co. Proj. f¢ 02-0363 Additional Work In Radstock Rd. 15 Proposed 8" Water Line Co. Proj. # 02-0363 Chesterfield Count~ Department of Utilities Development Section 000~24 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meeting Date: July 23, 2003 Item Number 8.C.12. Subiect: Approval of Change Order to Contract with Motorola, Incorporated for Public Safety Data Communications System Contract County Administrator's Comments: County Administrator: Board Action Requested: Approval of Change Order #4 to the Contract With Motorola, Inc. for the Public Safety Data Communications System Summary of Information: The Public Safety Emergency Communications Project encompasses two major phases. Phase I, the ~voice" phase, was completed in 2002. In general terms, Phase I represented the construction of the new E-911 Center, the deployment of the Motorola 800 MHz radio system, and the new communication towers. During the summer of 2001 staff began to lay the groundwork for Phase II, the ~data" phase. This phase involves the procurement and deployment of: Preparer: Maior Stephen E. Davis Title: DCS Project Manaqer Attachments: Yes No # 0001~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date: July 23, 2003 1) A~unified Computer Aided Dispatch (CAD) System; 2) A Mobile Data Computing System (i.e., portable Fire/Police/EMS vehicles); computers in 3) An Automatic Vehicle Location System; and 4) Fire/EMS Records Management System Ail of these systems in Phase II will be integrated and be interfaced with each other, as well as with the 800 MHz radio system, the E-911 phone system, DMV, and the Virginia State Police. In the summer of 2001, the County hired RCC Consultants to assist with the development of the technical specifications of the Phase II systems. Once the specifications were developed, a Request for Proposal was distributed to solicit vendor proposals for the purchase/installation/support of the hardware/software required for the Phase II systems. In September 2002 the Board of Supervisors awarded a contract to Motorola, Inc. for a Public Safety Data Communications System (Phase II of the Emergency Communications Project. During FY2003, the Police Department received a COPS MORE Grant in the amount of $408,600 to purchase forty-five (45) Mobile Data Computer (MDC) laptops to enhance MDC deployment provided in the Public Safety Data Communications System. The negotiated MDC laptop package price, $419,175, includes component pricing from the base contract that was not available at the time the grant request was submitted. The Project contingency will provide the balance of $10,575 between the quoted 45-unit package price and the COPS MORE Grant funding. If Change Order #4 is approved, the total increase to the Motorola contract will be $419,175. Staff recommends that the Board approve Change Order #4 to the contract with Motorola, Inc. for the Public Safety Data Communications System project subject to approval by the County Attorney. O001;Z6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: July 23, 2003 Budget and Mana.qement Comments: This item requests the Board to approve Change Order #4 to the contract with Motorola, Inc. for the Public Safety Data Communication System contract. Funds are available to execute this change order. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July23, 2003 Item Number: 8.C.13.a. Subject: Request Permission to Construct the Woodlake Amphitheater Project Including a Floating Dock, Boat Slips, Wooden Deck, Stairs and Supporting Structures Within a Sixteen-Foot Sewer Easement and Impoundment Easement County Administrator's Comments: ~~¢~ /~o~ County Administrator: BoardAction Reques~d: Grant Woodlake Community Association, Inc., permission to construct the Woodlake Amphitheater Project including a floating dock, boat slips, wooden deck, stairs, and supporting structures within a 16' sewer easement and impoundment easement, subject to the execution of a license agreement. Summary of Information: Woodlake Community Association, Inc., has requested permission to construct a project known as Woodlake Amphitheater including a floating deck, boat slips, wooden deck, stairs and supporting structures within a 16' sewer easement and impoundment easement for Swift Creek Reservoir as shown on the attached sketch. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: ']No O001Z8 VICINITY SKETCH REQUEST PERMISSION TO CONSTRUCT THE WOODLAKE AMPHITHEATER PROJECT INCLUDING A FLOATING DOCK, BOAT SLIPS, WOODEN DECK, STAIRS AND SUPPORTING STRUCTURES WITHIN A SIXTEEN FOOT SEWER EASEMENT AND IMPOUNDMENT EASEMENT CT ,R N Chesflirfleld County Dli~amnt of Utilllle~ Right Of Way Ofll~e / / / / / / IWOODLAKE AMPITHEATER ] ............... 000~-30 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.13.b. Subiect: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 38, Lenox Forest at Riverdowns, Section 1 County Administrator's Comments: County Administrator: Board Action Requested: Grant Jeffrey P. Bray and Michelle L. Bray, permission for a proposed fence to encroach within a 16' drainage easement across Lot 38, Lenox Forest at Riverdowns, Section 1, subject to the execution of a license agreement Summary of Information: Jeffrey P. Bray and Michelle L. Bray have requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 38, Lenox Forest at Riverdowns, Section 1. This request has been reviewed by staff and approval is recommended District: Midlothian Preparer: John W. Harmon Title: Riqht of Way Manaqer Attachments: '~No 000131 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 38, LENOX FOREST AT RIVERDOWNS, SECTION 1 Chesterfield County Department of Utilities Right Of Way Office OO0~. This ie to certify that on I mede en accurate ftelcl survey of ~e, premlsle shown hereon', that ell Improvemenls known or visible are shown hereon; that there ars no encroechment~ by improvements either from adjoining premises, or from subject premises upon a~ijOimng premises, omar then ea sllown bm'eon. /, ~ ,9// __ NOTE: THIS LOT APPEARS TO NOTE: ,. BE iN HUO FLOOD ZONE This survey hal been prepared without Ihs b~. alit ol lille I'epert and ,'J~l not C. AS SHOWN ON HUD thsrslo~e necesllrlly In"~cate (X)idMUNITY PANEl. NUMBERS enou~Id~'ancas on Ihs 11 p.0' ~O' C~mmomwo, r~ AREA TO BE LICENSEI~ - cq ' GATE LO'r 'bB/ Log %~ BO. Mm. E.sm'T. LERIO~C F'O~G'T FOU~.T SURVEY OF %B, 5~cq'~om ~. R. WE.R. oowrB5 ('[-IE_c,'{'I=I$.IclF_LJD {7_~UF/J."I'~J , 'OtR. GH'IlI/:,, 'To J~F~.~-~ P. ~. {TI~C'~L,~.~. A. G. HAROCOPOS & ASSOCIATES, P.C. CERTIFIED LAND SURVEYOR AND CONSULTANT CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.13.c. Subject: Request to Install a Private Sewer Service Within a Private Easement to Serve Property at 2930 W. Hundred Road County Administrator's Comments: //~~~ //~~ County Administrator: Board Action Requested: Approve a request to install a private sewer service within a private easement to serve property at 2930 W. Hundred Road and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Dr. Stephen A. Castro has requested approval to install a private sewer service within a private easement to serve property at 2930 W. Hundred Road. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs --]No # 000~.34 VICINITY SKETCH REQUEST TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 2930 W. HUNDRED ROAD RD LAKEVIEW DR N B~THE DR sj~r=su~ Chesb~rfield County Department of Uti#ties Right Of Way Office N: 3655316.15 \, £:11797057.53\ '% UNITED STATES POSTAL SERVICE . ~ % GPIN: 797655244400000 c~c'~'~o"~ ~ ~' ~ ', ~0.B. 3168 PG. 85 ~ - ....... ~ -- ~ ~3~k 12300 ROCK HILL RD ~ / ~ ~ ~',~ ', ' I _ ~_ _ ~~~~ ~ ~ ...... ~-~+-~, ~,--~--- . ~ ,~ ~e', -- , , [ ~ N762428W ~91.39 ,.~ ,, ~.~,~ , . /, ACCESS ~ 16' SEWER ~U~,,~ ~ ', ",~ , ~ ~ ~ ' BY O~ERS E:UT969~&59 ' PRIVATE ) '~ ~ ~ i ~ i . I , - EASEMENT ', ~ D.8. ]387, PG. ]67 ~= ~ ~ THE CH[S~R POLICE STATION, LLC . ~ ]: ~ . ~,~m ~[~ ~ ~.' ~= ~oo~sooOoo ~ ::~ [ ~ ~ :~=1,1 ~ ~1 ~ ~ D,B, ]7]0, PG. 518 ~ : ~-L:-~I I~ I ,I ~ e [. ~ 2920 W. HUNDRED ROAD I II --I" I "" ' i [ ,I I~ ; I;i ' ~ O B 5828 t~ , . , I, ,I ~ : F-e-:---}: I ' ' EASEMENT I , , REMAINDER ~ AN EX. 16.5 ~ ~ ; L-:~-~---~-~ I ~- J '~ EX. 20' ~RGINIA PO~R WATERL NE AND ~RGN A PO~R I EASEMENT EASEMENT , ~ , : I,:= ~ I ' I'1 , DB. 3445.PG. 41 D.a. 1947, PG. 420 ', ] DB 1987 PG 1858 . ....... ~ ......... L ........ ~ ..I ............... .............. I ................... ~_ ................................... l .......... , , II, ~ / I ~ , , ~ S76'24'28"E-- 241.22' GPIN' 7976553409~000/ ~.~.' ~o ~.~ w~ o~ .DC. co~ ~.~..~ c .,~ .o.~, ~'~ =~oo w WEST HUNDRED ROAD S.R. NO. 10 ~... ~o .o~.: ~o VARIABLE ~DTH R/W 0 60 120 SCALE IN FEET This survey was prepared without the benefit of a title binder and may therefore not show all existing easements or other pertinent facts which may affect the property. LINE TABLE LINE DIRECTION DISTANCE L1 N13'35'32"E 16.00' L2 N13'19'03"E 16.00' L3 S76'40'57"E 2.97' PLAT SHOWING A 16' SEWER EASEMENT (PRTVATE) ACROSS THE PROPERTY OF THE CHESTER POLICE STATION, LLC BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA VIRGINIA I NORTH CAROLINA I WEST VIRGINIA I i CNTY PRO.] # 03-0'[06 CNTY SITE PLAN # 03PR0291 THIS DRAWING PREPARED AT THE PR~NCE GEORGE OFFltCE YOUR V~SION AO.IZEVED THROUGH OURS.J DATE: .]ULY 3, 2003 SCALE: 1"=60' 4260 Crossings Blvd :['~Prtfll:e George, VA 23875 I REV: 3.N.: 20750-903 TEL 804.541.6600 FAX'~0;4t75~L,079~* www.tlmmons.com I Site Development ' I Residential I tnfrastructure I Technology ~ DRAWN BY: A HANSON CHECK BY: M NAULTY 'l'll :.l ON$ GROUP -""' :~'= =*==".:' :===.'~-:"= --'--=~ =*'='='~': ................... # 0 0 013 5 a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July23, 2003 Item Number: 8.C.13.d. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 3306 E. River Road Count, Administrator's Comments: County Administrator: Board Action Requested: Approve a request to install a private sewer service within a private easement to serve property at 3306 E. River Road and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Christopher M. Griffin has requested approval to install a private sewer service within a private easement to serve property at 3306 E. River Road. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs No #000136 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPER'T'Y AT 3306 E. RIVER ROAD 5 E ~,tV ER RD CHESTERFIELD Chesterlteld County Deparlment of Uflllffes Rlgh~ Of Way Office Vivian ' Gordon Howard (;pin. 796613237600000 I~,~ 20421 William, Street D.B.359 Pg.384' ~33°55'E 10.36' '- S58°38'W 4'/' 40.3' 58' N58°38'E-~ PROPOSED 10' PRIVATE EASEMENT Christopher M. Griffin Gpin; 7966132967 3306 E. River Road D.B.2156 Pg.567 LA UREL BRANCH FARMS 3 E. RIVER ROAD Building Set__back 2 60' ..-- S58o05~ Wasena S. & Betty M. Wooten Gpin. 7966133370 3304 E. River Road~ D,B.2786 Pg.458 1 RTE. 1107 PLAT SHOWING I0' PRIVATE SEWER EASEHENT ACROSS THE PROPERTY OF VlVlAN GORDON HOWARD, ETTRICK, CHESTERFIELD COUNTY, VIRGINIA. INFORMATION ON PLAT BASED ON SUBDIVISION PLAT OF P/O LAUREL BRANCH FARMES, ETTRICK, CHESTERFIELD COUNTY, VIRGINIA. DATED JUNE 1, 1949. O.B.8 P(~.151 . UTILITIEs DEPARTMENT ~ CHESTERFIELD cOuNTY, VlRGINIA~.~2 SCALE REVisiONS DRAWN BY: 1'-30' DATE VAG DATE CHECKED BY: s/2o/o~ wow TILE NO. PROJECT NO~,'~ 796-610 02-0492%-/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.13.e. Subiect: Request Permission for a Proposed Fence and Shed to Encroach Within a Sixteen-Foot Drainage Easement and Ten-Foot Easement Across Lot 8, Kentwood Forest, Section 1 County Administrator's Comments: J"~.~,.v~,w,o/ /~)~,u~ County Administrator: Board Action Requested: Grant Shailendra G. Patel and Sangita S. Patel, permission for a proposed fence and shed to encroach within a 16' drainage easement and 10' easement across Lot 8, Kentwood Forest, Section 1, subject to the execution of a license agreement. Summary of Information: Shailendra G. Patel and Sangita S. Patel have requested permission for a proposed fence and shed to encroach within a 16' drainage easement and 10' easement across Lot 8, Kentwood Forest, Section 1. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Riqht of Way Manager Attachments: No 000139 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE AND SHED TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT AND TEN FOOT EASEMENT ACROSS LOT 8, KENTWOOD FOREST, SECTION 1 1. LEIGHWO~ ~ 2. LARRYVALE'~T 3. MALCOLM DR 4. GALSWORTH DR 5. CHAMPION CT ~ . ,o~/_~,7,__~,~......,,, ~ ~ ! oo~c~ ,,9 ~,o _ %.0.:-.. N Chesterfield Couat3t Department of Utilities Right Of Way Ofll~e O00t40 A~EA TO BE LICENSED t(~VTK~OD ~T DR. KENTWOOD FOREST COURT LOT 8 ~ ~EOTION BERMUDA SCALE: 1'=30 FEET 15 ~0 BASELINE 60 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July23, 2003 Item Number: 8.C.14.a. Subiect: Acceptance of a Parcel of Land for Trents Bridge Road and Exter Mill Road from Robert E. Lee Council, Inc., Boy Scouts of America County Administrator's Comments: ~c~..c~>.~~:~ ~/~.~..~. County Administrator: (7/'~ Board ActionRequested: Accept the conveyance of a parcel of land containing 3.90 acres from Robert E. Lee Council, Inc., Boy Scouts of America, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 3.90 acres for Trents Bridge Road (State Route 628) and Exter Mill Road (State Route 636). This dedication is a condition of zoning for the development of Camp Finley Albright. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: Ycs --]No Title: Right of Way Manaqer # 000~.42 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR TRENTS BRIDGE ROAD AND EXTER MILL ROAD FROM ROBERT E. LEE COUNCIL, INC., BOY SCOUTS OF AMERICA ,t'REI, il~ ! 'N Chesterlleld County De~ of Utilities FUght OfWay ~ oooa.43 ~44 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July23, 2003 Item Number: 8.C.14.b. Subiect: Acceptance of Parcels of Land for the Extension of Dortonway Drive from Belmont, LLC County Administrator's Comments: /~ ~~,,,.~ County Administrator: Board Action Requested: Accept the conveyance of three parcels of land containing a total of 0.833 acres for the extension of Dortonway Drive from Belmont, LLC, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of Windy Creek. Approval is recommended. District: Clover Hill and Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs [--~ No //000:1.45 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR THE EXTENSION OF DORTONWAY DRIVE FROM BELMONT, LLC N Chestedleid County Depm'lmer~ of UUIIUee Right Of Way Office , "" 000i46 NAD 8~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.14.c. Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of Willis Road from James W. Blackburn, Jr. County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.025 acres along the north right of way line of Willis Road (State Route 613) from James W. Blackburn, Jr., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Riqht of Way Manaqer Attachments: Ycs -]No 4/ 000145] VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF WILLIS ROAD FROM JAMES W. BLACKBURN, JR. IGI, iII~IIDAI~ RD % N Chesterfield County Depsrlmeflt of IJtilflle~ 17 PLUS / LC ZONED: C-5 GPIN ~ 7936717622 DB 3366 PG 217 2510 WILLIS ROAD CREECY PI~OPERTIES, LC ZONED: C-5 GPIN # 7936718238 DB 2278 PG 806 I 24443 WILLIS ROA..D, . s8o-ol aa ,w_j_ ~ .... Im~.O~)~ _- I I I ! JAMES W. BLACKBURN, JR.mI J 2500 WILLIS ROAD OPIN ~ 7936718721 J CREECY PROPERTIES, LC I DB 23'51-1419 , m ZONED: C-5 ~ ZONED: C-5 J j GPIN # 7936719236 · DB 2278 PG 806 ~ , 2434 WILLIS ROAD ~" ' ( ~l ~i~ · I I. ~ I ~15' ~MP. C~S~UC~ON I ~ I / EASEaENT ' ~ -- -~ ROD · 5671103.6794 SET ~-~ ~2~- '4 SET ' EN 11793865.~8~6 ~ I NOO'O4:20'E .oa 633.29' FD/ ~ 0 025 Ac DEDICATED TO TO R~. 1 CHESTERFIELD COUN~ , _ ~ ? R/w ....... .L ~IS ROAD STA~ ROU~ 615 (VARIAa~ ~D~ R~) GRAPHIC SCALE 30 0 18 30 ~ Plat Showing Percel,.to. be,Dedicated to Chesterfield County ~ ~'25(~Ot, W~ll~ Road · Jim.~, Blackburn BERt~DA' DISTRICT CHESIh~FIELD COUNt, VIRGINIA I inoh = 30  CO PROd. ~ 02-0250 · TE PLAN ~ 02PU0580 I. C.E. Duneen &: Aaaoclote~ Inc. ' I i p 2609 Rocky 0~. R~d I I OWHATAN, ~RGINIA 23139 J / (~o~) s,m-m~o r=.(~o~) s~,~o, I bA~4/7/03 I'sc~£.1 =30 I ~ b..~. ~=SFT Ua..J.;~ooz?=l 0 1;30 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.14.d. Subiect: Acceptance of a Parcel of Land Adjacent to Clover Hill High School from Marian P. and Linwood E. Bottoms County Administrator's Comments: County Administrator: BoardAction Requested: Accept the conveyance of a parcel of land containing 0.22 acres from Marian P. and Linwood E. Bottoms, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.22 acres adjacent to Clover Hill High School from Marian P. and Linwood E. Bottoms. This dedication was proffered at zoning for the Bottoms' property. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Manager Attachments: Ycs --]No 0OO151 VICINITY-SKETCH ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO CLOVER HILL HIGH SCHOOL FROM MARIAN P. AND LINWOOD E. BOTTOMS NOTff: I'HIS PLAT WAS PERFORMED WITHOUT THE BENEFIT OF A DTLE REPORT AND IS SUBJECT TO 'NFORMATION WHICH ~AY ~E DISCLOSED 8Y SUCH, NOr ALL EASE~ENrS AND NO I~PROVE~EN[S ~HO~N. ~ ~ ALON~ ~ CREEK ~0' +/- 0 50 1 O0 Scale 1"= 50' COUNTY OF CHESTERFIELD D.B. 2025, PG. 356 D.B. 994, PG. $$2 GPIN: ?26-673- Z225-00000 JIJ900 HULL STREET RD 49.~4 AC +/- 0.22 ACRE PAJ~OEL TO BE DEDIC4TE'D TO THE COUND' OF' CHESTERtTELD EX/ST/NO APPROX. VARRBLE Y/ID17-/ Y/ATERLINE EASEMENT D.B. IG$~, PG, 158G N 3672304.73 s5r24'28--"~ ~8o.~8' HULL STREET ROAD ROUTE #360 VARIABLE WIDTH R/W DATE: 5-7-2003 REV:6-4-2003' SCALE: 1"=50' JOB NO: c0300142 PLAT SHOWING A 0.22 ACRE PARCEL OF LAND TO BE DEDICATED TO 7HE COUNTY OF CHESTERFTELD CLOVER H/II DISZ'~ICT CHESTERk7ELD COUNT~, WRGINR PLANNERS · ARCHITECTS * ENGINEERS' SURVEYORS 1208 Corporate Circle. Roanoke, Virginia 24018 · Phone (540) 772-9580 · Fax (540) 772-8050 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 * Phone (804) 794-0671 · Fax (804) 794-2635 880 TeohnOlOgy Park Drive * Sufte 200 · Glen Arlen, Virginia 23059 · Phone (804} 553-0132. Fax (804} 553-0133 j:X~C:~OOaXhcO300142 bottomsyurve,r¥~vg¥OaOO14Zrw.awg, 1:1 No. 1613 5-7-2003 8-4-2003 300153 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.14.e. Subiect: Acceptance of a Parcel of Land for the Relocation of a Portion of Center Pointe Parkway from GC Real Estate Corporation County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 1.881 acres from GC Real Estate Corporation, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.881 acres for the relocation and extension of Center Pointe Parkway. This dedication is for the development of St. Francis Medical Center. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Riqht of Way Manaqer Attachments: Ycs ]No # 000154 VlCl-NITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE RELOCATION OF A PORTION OF CENTER POINTE PARKWAY FROM GC REAL ESTATE CORPORATION N Chesterlleld County Deeartment of Utllllles Right Of W~y Oflloe CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July23, 2003 Item Number: 8.C.14.f. Subject: Acceptance of Parcels of Land for the Extension of Dortonway Drive from Gillsgate, L.L.C. County Administrator's Comments: County Administrator: ~ BoardAction Requested: Accept the conveyance of two parcels of land containing a total of 5.777 acres for the extension of Dortonway Drive from Gillsgate, L.L.C., and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of Windy Creek. recommended. District: Clover Hill Approval is Preparer: John W. Harmon Title: Riqht of Way Manaqer Attachments: ]No # VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR THE EXTENSION OF DORTONWAY DRIVE FROM GILLSGATE, L.L.C. Chemrlleld Cou~ Department of Ut~IIIIM Right Of Way Ofllm 000 t~D 8~ O00~L~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: July23, 2003 Item Number: 8.C.14.g. Subiect: Acceptance of a Parcel of Land for the Extension of Memphis Boulevard from IGH, LLC County Administrator's Comments: t~~~ /~r~m~.~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.514 acres from IGH, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.514 acres for the extension of Memphis Boulevard. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Yes -~No # 000161 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE EXTENSION OF MEMPHIS BOULEVARD FROM IGH, LLC N C~eld County Department of Lrdlrdes Right Of Way Office LINE TABLE LINE DIRECTION DISTANCE LI N76'~:5':~7"W 34,27' L2 NT0'32'10"E 69.24' L5 ~77'QT'25"E i 30.28' L4 ~44'14'44"E 56,87' L5 N48'4:~'O7"E 3.83' CURVE TAgLE LINE TABLE LINE DIRECTION DISTANCE LI N76'~:5':~7"W 34,27' L2 NT0'32'10"E 69.24' L5 ~77'07'25"E 30.28' L4 ~44'14'44"E 56,87' L5 N48'4:~'O7"E 3.83' CURVE TAgLE CURV~ RADIUS LENGTH TANGENT DELTA CHORD BEARING CHORD Cl 749,00' 228,73' 115.26' 17'29'50" S72'08'41"E 227.84' C2 839.00. 1g0.77' 95.~0' 13'01'41" S69'54'~6"~ 190.~6' C3 4159.32' 43.15' 21.57' 0'35'40" N~0'~5'46"W 43,15' C4 749.00' 91.28' 45,70' 6'58~56" $77'24'07"1[ 91122' CURV~ RADIUS LENGTH TANGENT DELTA ! CHORD BEARING CHORD Cl 749,00' 228,73' 115.26' 17'29'50" ! S72'08'41"E 227.84' C2 ~39.00, 190.77' 95.~0' 13'01'41" S69'54'~6"[ 190.~6' C3 4159.32' 43.15' 21.57' 0'35'40" N~0'~5'46"W 43,15' C4 ~ 749.00' 91.28' 45,70' 6'58~56" $77'24'07"[ 91~22'  O P,N: 736684494~00000 ~'~ IGH LLC /// .' 3500 WARBRO RD Deed Book: 3789 Page: 752 VAR~BLE ~ , / /' /~ COUNTY OF ~ GPIN: 736684494400000 ~/' /' /~/ ~ CHESTERFIELD IGH LLC /' ~/- - -. ............ ~ /. / 16 SEWER EASEMENT ~Deed Book: 378.9 Poge: 752 ~ /./ / ~/ D.B. 1808 PG. 408 " '. ~~ ~ ~/ GPIN: 735680975700000 ~ ~ ~ ~/' , ~ /~ INLAND SOUTHEAST ~ ~ ~ ~' ~/// CHESTRFLD LLC ~ ~ ~ *'~ ).// 12520 HULL $~EET RD . . ~ ~ "~../~J Deed Book: 4598 Page: 569 ' ~ /J/ ~/' ~ GPIN: 736680474~00000 ~ ~/ /~' ~'' / HORNER IN.ST LLC ET AL TRS '. ~ /~/ /' ~ ~-'~ / 12500 HULL STREET RD ~ ~, /~ ~.?" ~ .-/ / / Deed Book: 3789 Page: 728 P~T SHOWING CCOVfiR HIk~ DIST~I~ o CHESTERFIELD COUNt, VIRGINIA SCALE J" W~GINIA I 'NO~A ;~1:; W~VI~GIN~ SIT'E 'P~N *03PM0255 codN~ PR03, · 03-~09,[ THIS D~WXNG P~EPAKED AT THE P~ e R~! E YOUEV~IONACHX~EDTHRO~H~ DATE: MARCH 18, 2003 S~LE: 1"m100' 4260 ~ng, ,~ ~c, Ge~A 2387, TG 3N 20723 3:'N.: 89[64 ~L,804.54~.6~00 FAX 8~.75Z.0798 ~w.Ummons.~m Site Development [' '~alntlal I Znf~lltructure I TechnolOgy D~WN BY: A H'ANSON CHECK By: H. NAUL~ ,16G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.14.h. Subiect: Acceptance of a Parcel of Land for the Extension of Highland Glen Drive and Eastfair Drive from The Nash Road/Woodpecker Road, LLC County Administrator's Comments: County Administrator: BoardAction Requested: Accept the conveyance of a parcel of land containing 4.56 acres for the extension of Highland Glen Drive and Eastfair Drive from The Nash Road/Woodpecker Road, LLC, and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the continued development of the Highlands. is recommended. Approval District: Dale Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs No ~)00164 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE EXTENSION OF HIGHLAND GLEN DRIVE AND EASTFAIR DRIVE FROM THE NASH ROAD/WOODPECKER ROAD, LLC Chesterfield County Department of Utilities Right Of Way Office 000165 /" / 000:1.66 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July23, 2003 Item Number: 8.C.14.i. Subiect: Acceptance of Parcels of Land Adjoining Charter Colony Parkway from BB Hunt, L.L.C. County Administrator's Comments: /~.~_..~~ //~.~ County Administrator: Board ActionRequested: Accept the conveyance of three parcels of land containing a total of 0.423 acres adjoining Charter Colony Parkway (Route 950) from BB Hunt, L.L.C., and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of future sections of Charter Colony. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs ]No # 000167 VICINITY SKETCH ACCEPTANCE OF THREE PARCELS OF LAND ADJOINING CHARTER COLONY PARKWAY FROM BB HUNT, L.L.C. Chesterfield County Department of UtJlities Right Of Way Office I I / t ,/ % % ,69 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.15.a.1. Subject: County Administrator's Comments: County Administrator: Request to Quitclaim a Portion of a Variable Width VDOT Slope and Drainage Easement Across the Property of BBV, L.C. Board Action Requested: Authorize the Chairman of the Board of Supervisors and County Administrator to execute a quitclaim deed to vacate a portion of a variable width VDOT slope and drainage easement across the property of BBV, L.C. Summary of Information: Balzer and Associates, Inc. has requested the quitclaim of a portion of a variable width VDOT slope and drainage easement across the property of BBV, L.C. as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs ]No 000'170 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH VDOT SLOPE & DRAINAGE EASEMENT ACROSS THE PROPERTY OF BBV, L,C, Chesterfield County Department of Utilities Right Of Way Office (] · N.~S..../ .,,~G~G ~290.~1 TO THE W/L OF ........ ~c VARiA~, c ~1~' ~ RO810~ ROAD {EXT'D~ ~ voo~ s~oP~ AND ~1 ~ DRAINAGE ~AS~MENT ~' . N=J, 726,5J$.20 E= I 1,72§,876. J8 EXISTING VARIABLE WIDTH WATER AND VDOT SLOPE AND DRAINAGE EASEMENT DB: 4078, PG: 4,7 DB: 4082, PG: 695 I I 72BBV, L.C, 6- 725-3006- 00000 DB; J7952, PG: 552 3525 KINGS FARM DRIVE I N--J, 725, J77.£0 · .... .j PI..44.--.i8' x. Scole 1"= 40' r SHOWING A VARIABLE WIDTH VDOT SLOPE ~ D~INAGE ~SE~ENT TO ~: ~ ~/20o~ BE VACA TED SCkLE: ~ '~40' M/d/oth~n JOBcount~NO:ProjdctR28~ 1~,7 02 - o34 ~ Ches(erfie/d County, ~e~o~ p~ Dr~ · 8~ 2~* Glen AII~, ~ a ~Sg* ~ (80g) ~a~ 880 ~ 02 H~d 8t~t. BI~, ~I~ 2~ * p~ ~540) ~-0~6~ * Fex ~) ~ -O~ez ~ 6' SANITARY EASEME~r PO: 134, PG: 47 RIVER DO~NS, L.C. GP/N 72G- 726-0865-00000 DB: 508G, PG: KING'S FAR~ ~ RxVEROO~NS LOT ~ SECTION ~ P8: 1~4, PG: 47 ~5~6 KINGS FAR~ DRIVE PORNON OF ~0~ SLOPE AND D~I~GE VA~D PROPOSED !6' SEWER EASEMENT AND 10' TEMPORARY EASEMENT BY SEPARATE AGREEMENT 8' EASEMENT 134, PG: 47 120 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.15.a.2. Subiect: Request to Quitclaim a Portion of a Variable Width VDOT Slope and Drainage Easement Across the Property of River Downs, L.C. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and County Administrator to execute a quitclaim deed to vacate a portion of a variable width VDOT slope and drainage easement across the property of River Downs, L.C. Summary of Information: Balzer and Associates, Inc. have requested the quitclaim of a portion of a variable width VDOT slope and drainage easement across the property of River Downs, L.C. as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: John W. Harmon Title: Riqht of Way Manager Attachments: Ycs '--]No 0173 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH VDOT SLOPE & DRAINAGE EASEMENT ACROSS THE PROPERTY OF RIVER DOWNS, L.C. Chesterfield County Department of Utilities Right Of Way Office 000'174 '~~ETAIL O~ V4R/AM.E W/Dr/-/ ~ ,,~19~ ......... ~" ~"- ROBIOUS ROAD (EXTV) / PORDON OF VAN~A~ ~- ~ ~ ~/DTH ~ATER AND , ~~ VDOT SLOPE AND ~], ~ ~ DRA/NAO~ EASemENT ~ SEE ~ ~ ~ ~ £~ ! L 72~,87~.38 EX/STING VARIABLE WIDTH WATER AND VDOT SLOPE AND DRAINAGE EASEMENT DB.. 4078, PG: 43 DB: 4082, PG: 695 2BBK L.C. 6- 725- .7006-00000 DB: 3932, PG: `562 352`5 KINGS FARM DRIVE N=3, 72,5, 377. I I I LS~E~WER EASEMENT PB: 134, PG: 47 RIVER DOWNS, L.C. GPIN 72G- 72`5-0865-00000 DB: 5086, PG: 546 KING'S FAR~ AF R~VERDO~NS tot ~ SECTION 3 PB: ~JA. PG: 47 JSJ~ KINGS FARM DRIVE PO~DON OF ~T SLOPE ~D D~I~E ~SEM~ ~ BE PROPOSED !6' SEWER EASEMENT AND 10' [EIWPORARY CONSTRUCT/ON EASE~4ENT BY SEPARATE AGREEMENT 8' EASEI~ENT !34, PG: 47 E= ! 1,726,004.60 S45'20'O3"W Scale 1"= 40' REV: 7 '8/03 DATE: ~'~14/200.7 BE VACA TED SCALE: ! "--40' Mid/othion District JOBcount),UO:R289-,,,!ZProje. ct ~: 02-OJ4 ~ ~3esterNo/~ ~oun~, ~79~/o 601 Brashly Ro~, ~u~ 1~, Rlonmona, Vl~lflll 23~6, PhOne (~] 7g~71 * P~ {~) 7~aa ~0 T~hflo ~ Per~ Dd~ · Sul~ 2~, ~lo~ ~len, ~rGi~l~ 2~g, Phor6 (804) 553-0132 · F~ (8~) 5~01 1 ~ Huh~rd S~et · glac~Du~, ~rg n · 2~ i ~o~ (540} ~1-0g~1 · F~ (540) g61-0062 120 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July23, 2003 Item Number: 8.C.15.b. Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Sewer Easement Across the Property of Bi-State Properties County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer easement across the property of Bi-State Properties. Summary of Information: Balzer and Associates, Inc. has requested the quitclaim of a portion of a 16' sewer easement across the property of Bi-State Properties as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: ¥CS ]No 1 005.76 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT SEWER EASEMENT ACROSS THE PROPERTY OF BI-STATE PROPERTIES N ChesterlisId Counly Dei3erlment of Utilities Right Of Way Ofll~e 000177 ! / I ! I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.15.c. Subject: Request to Quitclaim a Portion of a Sixteen-Foot Sewer Easement Across the Property of Harbourside Centre, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer easement across the property of Harbourside Centre, LLC. Summary of Information: Balzer and Associates, Inc. has requested the quitclaim of a portion of a 16' sewer easement across the property of Harbourside Centre, LLC as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Riqht of Way Manaqer Attachments: ¥CS --]No # 000179 'VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT SEWER EASEMENT ACROSS THE PROPERTY OF HARBOURSIDE CENTRE, LLC N Ch,este~fleld Courd~ Department of Utilities Right Of Way Offim 000~.80 l I I / UUOl~l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.15.d. Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Sewer Easement Across the Property of Ralc Properties County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer easement across the property of Ralc Properties. Summary of Information: Balzer and Associates, Inc. has requested the quitclaim of a portion of a 16' sewer easement across the property of Ralc Properties as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs ]No # 000~! 82 VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN FOOT SEWER EASEMENT ACROSS THE PROPERTY OF RALC PROPERTIES ~N N Chestmtleld County Departmen~ of Utilities Right Of Way Ofli=e 000183 ,,ili CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July23, 2003 Item Number: 8.C.16. Subiect: Authority to Enter into Pipeline Crossing Agreements with CSX Transportation, Incorporated County Administrator's Comments= /~~~ County Administrator: Board Action Requested: Authorize the County Administrator to enter into Pipeline Crossing Agreements with CSX Transportation, Inc. subject to the approval of such agreements by the County Attorney. Summary of Information: CSX Transportation licenses all encroachments in its railroad rights of way and has set a twenty-five day deadline for return of executed documents. With approval of individual agreements by the Board, many times the county must request an extension or pay additional fees to CSX. Giving the County Administrator authority to enter into all such agreements will allow the county to meet deadlines and reduce costs. Attached is a previous agreement approved by the Board. We expect future agreements to be substantially in the same form. Approval is recommended. Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs --]No CSXT- Page 1 o Agreement No. CSX-040844 PIPELINE CROSSING AGREEMENT THIS AGREEMENT, Made as of January 29, 2001, by and between CSX TRANSPORTATION, INC., a Virginia corporation, whose mailing address is 500 Water Street, Jacksonville, Florida 32202, hereinafter called "Licensor," and COUNTY OF CHESTERFIELD, a municipal corporation, political subdivision or state agency, under the laws of the Commonwealth of Virginia, whose mailing address is P.O. Box 40, Chesterfield, Virginia 23832, hereinafter called "Licensee," WlTNESSETH: WHEREAS, Licensee desires to construct, use and maintain a pipeline, solely for the transmission of raw/treated sewage, hereinafl:er called "Pipeline," under or across the track(s) and property owned or controlled by Licensor at or near Bellwood, County of Chesterfield, Commonwealth of Virginia, located at Valuation Station 390+ 15, Milepost S-7.39, Bellwood Subdivision, hereinafter called the "Crossingf as shown on prim of Licensee's Drawing DA037883, dated January 5, 2000, attached hereto and made a part hereof; other details and data pertaining to said Pipeline being as indicated on Licensee's Application Form, dated January 22, 2001, also attached hereto and made a part hereof; NOW, THEREFORE, in consideration of the mutual covenants, conditions, terms and agreements herein contained, the parties hereto agree and covenant as follows: 1. LICENSE: 1.1 Subject to Article 17, Licensor, insofar as it has the legal right, power and authority to do so, and its present title permits, and subject to: (A) Licensor's present and future right to occupy, possess and use its property within the area of the Crossing for any and ali purposes; · (ti) All encumbrances, conditions, covenants, easements, and limitations applicable to Licensor's title to or rights in the subject property; and (C) Compliance by Licensee with the terms and conditions herein contained; does hereby license and .permit Licensee to construct, maintain, repair, renew, operate, use, alter or change said Pipeline at the Crossing above for the term herein stated, and to remove same upon termination. 1.2 The term Pipeline, as used herein, shall include only the pipes, ducts, casing, vents, manholes, connectors, fixtures, appliances and ancillary facilities devoted exclusively to. the transmission usage above within the Crossing, and as shown on attached Application Form. 1.3 No additional Pipeline or other facilities shall be placed, allowed or maintained by Licensee in, upon or along the Crossing except upon separate prior written consent of Licensor. 000 .86 CSXT - Page 2 o Agreement No. CSX-040844 2. LICENSE FEE; TERM: 2.1 In lieu of annual payments and in consideration of Licensor's waiver of future fee increases, Licensee shall pay Licensor a one-time nonrefundable License Fee of ZERO AND 00/100 U.S. DOLLARS ($0.00) upon execution of this Agreement. Licensee agrees that the License Fee applies only to the original Licensee under this Agreement. In the event of a successor (by merger, consolidation, reorganization and/or assignment) or if the original Licensee changes its name, then Licensee shall be subject to payment of Licensor's current administrative and document preparation fees for the cost incurred by Licensor in preparing and maintaining this Agreement on a current basis. 2.2 However, Licensee assumes sole responsibility for, and shall pay directly (or reimburse Licensor), any additional annual taxes and/or periodic assessments levied against Licensor or Licensor's property solely on account of said Pipeline or Crossing. 2.3 Effective Date of this Agreement shall be the date first written above. License shall be .revocable only in the event of Licensee's default, as herein provided, but shall also terminate upon (a) Licensee's cessation of nsc of the Pipeline or Crossing for the purpose(s) above, (b) removal of the Pipeline, and/or (c) subsequent mutual consent. 2.4 In further consideration for the license or right hereby granted, Licensee hereby agrees that Licensor shall not be charged or assessed, directly or indirectly, with any part of the cost of the .installati°n of said Pipeline and appurtenances, and/or maintenance thereof, or for any public works project of which said Pipeline is a part. 3. CONSTRUCTION, MAINTENANCE AND REPAIRS: 3.1 Licensee shall construct, maintain, relocate, repair, renew, alter, and/or remove said Pipeline, in a prudent, workmanlike manner, using quality materials and complying with: any applicable standard(s) or regulation(s) of Licensor (A.R.E.M.A. Specifications) and Licensee's particular industry, and/or any governmental or regulatory body having jurisdiction over the Crossing or Pipeline. 3.2 Location and construction of Pipeline shall be made strictly in accordance with design(s) and specifications furnished to and approved by Licensor, and of material(s) and size(s) appropriate for the purpose(s) above recited. 3.3 All Licensee's work and exercise of rights hereunder shall be undertaken at time(s) satisfactory to Licensor and so as to eliminate or minimize any impact on or interference with the safe use and operation of Licensofs track(s). 3.4 In the installation, maintenance, repair and/or removal of said Pipeline, Licensee shall not use explosives of any type or perform or cause any blasting without the separate express written consent of Licensor. As a condition to such consent, a representative will be assigned by Licensor to monitor blasting, and Licensee shall reimburse Licensor for the entire cost and/or expense of furnishing said monitor. 000iS? CSXT - Page 3 o Agreement No. CSX-040844 3.5 Any repairs or maintenance to Pipeline, whether resulting from acts of Licensee, or natural or weather events, which are necessary to protect or facilitate Licensor's use of its property, shall be made by Licensee promptly, but in no event later than thirty (30) days after Licensee has notice as to the need for such repairs or maintenance. 3.6 Licensor, in order to protect or safeguard its property, rail operations, equipment and/or employees from damage or injury, may request immediate repair or renewal of the Pipeline, and if the same is not performed, may make or contract to make such repairs or renewals, at the sole risk, cost and expense of Licensee. 3.7 Neither the failure of Licensor to object to any work done, material used, or method of construction or maintenance of said Crossing, nor any approval given or supervision exercised by Licensor, shall be construed as an admission of liability or responsibility by Licensor, or as a waiver by Licensor of any of the obligations, liability and/or responsibility of Licensee under this Agreement.: 3.8 Licensee hereby agrees to reimburse Licensor any loss, cost or expense (including losses resulting from train delays and/or inability to meet train schedules) arising from any failure of Licensee to make or from improper or incomplete repairs or maintenance of Pipeline. 4. PERMITS, LICENSES: 4.1 Before any work hereunder is performed, or before use of the Crossing for the contracted purpose, Licensee, at its sole cost and expense, shall obtain all necessary permit(s) (including but not limited to' zoning, building, construction, health, safety or environmental matters), letter(s) or certificate(s) of approval. Licensee expressly agrees and warrants that it shall conform and limit its activities to the terms ofsuch permit(s), approval(s) and authorization(s), and shall comply with all applicable ordinances, rules, regulations, requirements and laws of any governmental authority (state, federal or local) having jurisdiction over Licensee's activities, including the location, contact, excavation and protection regulations of the Occupational Safety and Health Act (OSHA) (20 CFR 1926.651(b), et al.), and State "One Call" - "Call Before You Dig" requirements. 4.2 Licensee assumes sole responsibility for failure to obtain such permit(s) or approval(s), for any violations thereof, or for costs or expenses of compliance or remedy. 5. MARKING AND SUPPORT: 5.1 With respect to any subsurface installation.upon Licensor's property, Licensee, at its sole cost and expense, shall: Licensor; (A) Support track(s) and roadbed of Licensor, in a manner satisfactory to 000 88 CSXT - Page 4 o Agreement No. CSX-040844 03) Backfill with satisfactory material and thoroughly tamp all trenches to prevent settling of surface of land and roadbed of Licensor; and (C) Either remove any surplus earth or material from Licensor's property or cause said surplus earth or material to be placed and distributed at location(s) and in such manner as Licensor may approve. 5.2 After construction of Pipeline, Licensee shall: (A) Restore said track(s), roadbed and other disturbed property of Licensor; and 03) Erect, maintain and periodically verify the accuracy of aboveground markers, in a form approved by Licensor, indicating the location, depth and ownership of Pipeline or related facilities. 5.3 Licensee shall remain responsible for any settlement of the track(s) or roadbed for a period of one (1) year subsequent to completion of installation. 6. TRACK CHANGES: 6.1 In the event that Licensor's rail operations and/or track maintenance result in changes in grade or alignment of, additions to, or relocation of Licensor's track(s) or other facilities, or in the event future use by Licensor of right-of-way and property necessitate any change of location, height or depth of Pipeline or Crossing, Licensee, at its sole cost and expense and within thirty (30) days after notice in writing from Licensor, shall make changes in Pipeline or Crossing to accommodate Licensor's track(s) or operations. 6.2 If Licensee fails to do so, Licensor may make or contract to make such changes at Licensee's cost. 7. PIPE CHANGES: 7.1 'Licensee shall periodically monitor and verify the depth or height of Pipeline and Crossing in relation to Licensor's tracks and facilities, and shall relocate Pipeline or change Crossing, at Licensee's expense, should such relocation or change be necessary to comply with the minimum clearance requirements of this Agreement or of any public authority. 7.2 If Licensee undertakes to revise, renew, relocate or change all or any part of Pipeline (including any change in circumference, diameter or radius of pipe or carder pipe, change in operating pressure, or change in materials transmitted in and through said pipe), or is required by any public agency or court order to do so, plans therefor shall be submitted to Licensor for approval befOre any such change is made. After approval the terms and conditions of this Agreement shall apply thereto. CSXT - Page 5 ~ Agreement No. CSX-040844 8. INTERFERENCE WITH R~It, FACILITIES: 8.1 . Although the Pipeline/Crossing herein permitted may not presently interfere with Licensor's railroad operations or facilities, in the evem that the operation, existence or maintenance of said Pipeline, in the sole judgment of Licensor, causes: (a) interference (physical, magnetic or otherwise) with Licensor's communication, signal or other wires, poweflines, train control system, or facilities; or (b) interference in any manner with the operation, maintenance or use by Licensor of its right-of-way, track(s), structures, pole line(s), devices, other property, or any appurtenances thereto; then and in either event, Licensee, upon receipt of written notice from Licensor of any such interference, and at Licensee's sole risk, cost and expense, shall promptly take such remedial action or make such changes in its Pipeline or its insulation or carder pipe, as may be required in the reasonable judgment of Licensor to eliminate all such interference. Upon Licensee's failure to remedy or change, Licensor may do so or contract to do so, at Licensee's sole cost. 8.2 Withom assuming any duty hereunder to inspect Licensee's Pipeline, Licensor hereby reserves the right to inspect same and to require Licensee to undertake necessary repairs, maintenance or adjustments to Pipeline, which Licensee hereby agrees to make promptly, at Licensee's sole cost and expense. 9. RISK, LIABILITY, INDEMNITY: With respect to the relative risk and liabilities of the parties, it is hereby agreed that: 9.1 Licensee hereby assumes, and, to the fullest extent permitted by State law (Constitutional or Statutory, as amended), shall defend, indemnify, and hold Licensor harmless from and against any and all liability, loss, claim, suit, damage, charge or expense which Licensor may suffer, sustain, incur or in any way be subjected to, on account of death of or injury to any person whomsoever (including officers, agents, employees or invitees of Licensor),. and for damage to or loss of or destruction of any property whatsoever, arising out of, resulting from, or in any way connected with the construction, presence, existence, repair, maintenance, replacement, operations, use or removal of Pipeline or any structure in connection therewith, or restoration of premises of Licensor to good order or condition after removal, EXCEPT when caused solely by the willful misconduct or gross negligence of Licensor. 9.2 Use of Licensor's fight-of-way involves certain risks of loss or damage as a result of Licensor's rail operations. Notwithstanding Section 9.1, Licensee expressly assumes all risk of loss and damage to Licensee's Property or Pipeline in, on, over or under the Occupancy, including loss of or any interference with use thereof, regardless of cause, including electrical field creation, fire or derailment arising om of Licensor's rail operations. For this Section, the term "Licensee's Property" shall include pipe contents as well as property of third parties situated or placed upon Licensor's right-of-way by Licensee or by such third parties at request of or for benefit of Licensee. 9.3 To the extent permitted by State law, as above, Licensee assumes all responsibility for, and agrees to defend, indemnify and hold Licensor harmless from: (a) ail claims, costs and expenses, including reasonable attorneys' fees, as a consequence of any sudden or non-sudden pollution of air, water, land and/or ground water on or off the Crossing area, arising from or in 000 .90 CSXT -Page 6 ~ Agreement No. CSX-040544 connection with the use of this Crossing or resulting from leaking, bursting, spilling, or any escape of the material transmitted in or through said Pipeline; (b) any claim or liability arising under federal or state law dealing with either such sudden or nonsudden pollution of air, water, land and/or ground water arising therefrom or the remedy thereof; and (c) any subsidence or failure of lateral or subjacent support of Licensor's tracks arising from such Pipeline leakage, etc. 9.4 Obligations of Licensee hereunder to defend, indemnify and hold Licensor harmless shall also extend to companies and other legal entities that control or are controlled by or subsidiaries of or are affiliated with Licensor, and thek respective officers, agents and employees. 9.5 If a claim is made or action is brought against either party, for which the other party maybe responsible hereunder in whole or in part, such other party shall be notified and permitted to participate in the handling or defense of such claim or action. '10. INSURANCE: 10.1 Prior to commencement of surveys, construction or occupation of Crossing pursuant to this Agreement, Licensee shall procure, and shall maintain during the continuance of this Agreement, at Licensee's sole cost and expense, a policy of Commercial General Liability Insurance (CGL), naming Licensor as additional insured and covering liability assumed by Licensee under this Agreement. A coverage limit of not less than THREE MILLION AND 00/100 U.S. DOLLARS ($3,000,000.00) Combined Single Limit per occurrence for bodily injury liability and property damage liability is currently required as a prudent lirrdt to protect'Licensee's assumed obligations; The evidence of insurance coverage shall be endorsed to provide for thirty (30)days' notice to RAILROAD prior to cancellation or modification of any policy. Mail CGL certificate, along with agreement, to CSX Transportation, Inc., Speed Code J180, 500 Water Street, Jacksonville, FL 32202. On each successive year, send certificate to Speed Code J907 at the address listed above. 10.2 If said CGL policy does not automatically cover Licensee's contractual liability during periods of survey, construction, maintenance and continued occupation, a specific endorsement adding such coverage shall be purchased by Licensee. If said CGL policy is written on a "claims made" basis instead of a "per occurrence" basis, Licensee shall arrange for adequate time for reporting losses. Failure to do so shall be at Licensee's sole risk. 10.3 Notwithstanding the provisions of Sections 10.1 and 10.2, Licensee, pursuant to State Statute(s), may self-insure or self-assume, in any amount(s), any contracted liability arising under this Agreement, under a funded program of self-insurance, which fund will respond to liability of Licensee imposed by and in accordance with the procedures established by law. 10.4 Securing such insurance shall not limit Licensee's liability under this Agreement, but shall be additional security therefor. 10.5 Specifically to cover construction and/or demolition activities within fifty feet (50') of any operated railroad track(s) or affecting any railroad bridge, trestle, tunnel, track(s), roadbed, overpass or underpass, Licensee shall pay to Licensor the sum of TWO HUNDRED FIFTY AND 000 -9 CSXT - Page 7 o Agreement No. CSX-040844 NO/100 U.S. DOLLARS ($250.00), to cover the cost of adding this Crossing to Licensor's Railroad Protective Liability (RPL) P. olicy for the period of actual construction. 11. GRADE CROSSINGS; FLAGGING: 11.1 Nothing herein contained shall be construed to permit Licensee, or any contractor of Licensee, to move any vehicles or equipment over track(s) of Licensor, except at public road crossing(s), without separate prior written approval of Licensor (CSXT Form 7422). 11.2 If Licensor deems it advisable, during the progress of any construction, maintenance, repair, renewal, alteration, change or removal of said Pipeline, to place watchmen, ' flagmen, inspectors or supervisors at the Crossing for protection of operations of Licensor or others on Licensor's fight-of-my, and to keep persons, equipment and materials away from Licensor's track(s), Licensor shall have the right to do so at the expense of Licensee, but Licensor shall not be liable for failure to do so. 11.3 Subject to Licensor's consent and to Licensofs Railroad Operating Rules and existing labor agreements, Licensee may provide such flagmen, watchmen, inspectors or supervisors, during all times of construction, repair, maintenance, replacement or removal, at Licensee's sole risk and expense; and in such event, Licensor shall not be liable for the failure or neglect of such watchmen, flagmen, inspectors or supervisors. 12. LICENSOR'S COSTS: 12.1 Any additional or alternative costs or expenses incurred by Licensor to accommodate Licensee's continued use of Licensor's property as a result of Track Changes or Pipe Changes shall also be paid by Licensee. 12.2 Licensor's expense for wages ("force.account" work) and materials for any work performed m the expense of Licensee pursuant hereto shall, be paid by Licensee within thirty (30) days after receipt of Licensor's bill therefor, subject to Licensee's budgetary rules. 12.3 'Such expense shall include, but not be limited to, cost of railroad labor and supervision under "force account" rules, plus current applicable overhead percentages, the actual cost of materials, and insurance, freight and handling charges on all materials used. Equipment rentals shall be in accordance with Licensor's applicable fixed rate(s). 12.4 All undisputed bills or portions of bills not paid within said thirty (30) days shall thereafter accrue interest at twelve percent (12%) per annum, unless limited by local law, and then at the highest rate so permitted. Unless Licensee shall have furnished detailed objections to such bills within said thirty (30) days, bills shall be presumed undisputed. 13. DEFAULT, BREACH, WAIVER: 13.1 The proper and complete performance of each covenant of this Agreement shall be deemed of the essence thereof, and in the event Licensee fails or refuses to fully and completely 000 .92 CSXT - Page 8 o Agreement No. CSX-040844 perform any of said covenants or remedy any breach within thirty (30) days after receiving written notice from Licensor to do so (or within forty-eight (48) hours in the event of notice ora railroad emergency), Licensor shall have the option of immediately revoking this Agreement and the privileges and powers hereby conferred, regardless of license fee(s) having been paid in advance for any annual or other period. Upon such revocation, Licensee shall make removal in accordance with Article 14. 13.2 No waiver by Licensor of its rights as to any breach of covenant or condition herein contained shall be construed as a permanent waiver of such covenant or condition, or any subsequent breach thereof, unless such covenant or condition is permanently waived in writing by Licensor. 14. TERMINATION, REMOVAL: 14.1 All rights which Licensee may have hereunder shall cease upon the date of: (a) revocation, (b) termination, (c) subsequent agreement, or (d) Licensee's removal of Pipeline from the Crossing. However, neither revocation nor termination of this Agreement shall affect any claims and liabilities which may have arisen or... accrued hereunder, and which at the time of termination or revocation have not been satisfied; neither party, however, waiving any third party defenses or actions. 14.2 Within thirty (30) days after revocation or termination, Licensee, at its sole risk and expense, shall (a) remove Pipeline from the fight-of-way of Licensor, unless the parties hereto agree otherwise, (b) restore property of Licensor in a manner satisfactory to Licensor, and (e) reimburse Licensor any loss, cost or expense of Licensor resulting from such removal. 15. NOTICE: 15.1 Licensee shall give Licensor's Chief Regional E~gineer (Southern Region, 6735 Southpoint Drive, South, Jacksonville, FL 32216) at least five (5) days written notice before doing any work on Licensofs fight-of-way, except that in cases of emergency shorter notice may be given to said Chief Regional Engineer. 15.2 All other notices and communications concerning this Agreement shall be addressed to Licensee at the address above, and to Licensor at the address shown on Page 1, c/o CSXT Contract Administration, J180; or at such other address as either party may designate in writing to the other. 15.3 Unless otherwise expressly stated herein, all such notices shall be in writing and sent via Certified or Registered Mail, Return Receipt Requested, or by courier, and shall be considered effective upon: (a) actual receipt, or (b) date of refusal of such delivery. 000193 CSXT - Page 9o Agreement No. CSX-040844 16. ASSIGNMENT: 16.1 The rights herein conferred are the privileges of Licensee only, and Licensee shall obtain Licensor's prior written consent to any assignment of Licensee's interest herein; said consent shall not be unreasonably withheld. 16.2 Subject to Sections 2.2 and 16.1, this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors or assigns. 16.3 Licensee shall give Licensor written notice of any legal succession (by merger, consolidation, reorganization, etc.) or other change oflegai existence or status of Licensee; with a copy of all documents attesting m such change or legal succession, within thirty (30) days thereof. 16.4 Licensor expressly reserves the right m assign this Agreement, in whole or in part, to any grantee or vendee of Licensor's underlying property interests in thc Crossing, upon written notice thereof to Licensee. 16.5 In the event of any unauthorized sale, transfer, assignment, sublicense or encumbrance of this Agreement, or any of the rights and privileges hereunder, Licensor, at its option, may revoke this Agreement by giving Licensee or any such assignee written notice of such revocation; and Licensee shall reimburse Licensor for any loss, cost or expense Licensor may incur as a result of Licensee's failure to obtain said consent. 16.6 In the event of sale or other conveyance by Licensor of its Right-of-Way, across, under or over, which the Crossing(s) is constructed, Licensor's conveyance shall be made subject to the right of Licensee to continue to occupy the Crossing on the specific segment of Right-of-Way, and to operate, maintain, repair, renew thereon and to remove therefrom the facilities of Licensee, subject to all other terms of this Agreement. 17. TITLE; LIENS, ENCUMBRANCES: 17.1 Licensee understands that Licensor occupies, uses and possesses lands, rights-of- way and rail corridors under all forms and qualities of ownership rights or facts, from full fee simple absolute to bare occupation. Accordingly, nothing in this Agreement shall act as or be deemed to act as any warranty, guaranty or representation of the quality of Railroad's title for any particular Right-of-Way in Crossing(s) occupied, used or enjoyed in any manner by Licensee under any rights created in this Agreement. It is expressly understood that Railroad does not warrant title to any Right-of-Way in Crossing(s), and Licensee will accept the grants' and privileges contained herein, subject to all lawful outstanding existing liens, mortgages and superior rights in and to the Right-of-Way, and all leases, licenses and easements or other interests previously granted to others herein. 17.2 The term "license," as used herein, shall mean with regard to any portion of the Right-of-Way which is owned by Licensor in fee simple absolute, or where the applicable law of the State where the Crossing is located otherwise permits Licensor to make such grants to Licensee, as "permission to use" the Right-of-Way, with dominion and control over such portion of 000 194 CSXT - Page 10 o Agreement No. CSX-040844 the Right-of-Way remaining with Licensor, and no interest in or exclusive fight to possess being otherwise granted to Licensee. With regard to any other portion of Right,of-Way occupied, used or controlled by Licensor under any other facts or rights, Licensor merely waives its exclusive right to occupy the Right-of-Way and grants no other rights whatsoever under this Agreement, such waiver continuing only so long as Licensor continues its own occupation, use or control, and Licensee acknowledges that it does not have the right to occupy any such portion oD. he Right-of- Way without also receiving the consent of the owner of the fee simple absolute estate. In such cases, Licensee shall not be permitted access to the Right-of- Way until it provides Licensor with evidence, reasonable satisfactory in Licensor's sole discretion, that it has either obtained the consent of the owner of the fee simple absolute estate, or does not otherwise require such consent. Further, Licensee shall not obtain, exercise or claim any interest greater than the rights of Licensor in the Right-of-Way, under this Agreement. 17.3 Licensee agrees it shall not have nor shall it make, and hereby completely and absolutely waives its right, to any claim against Railroad for damages on account of any deficiencies in title to the Right-of-Way in the event of failure or insufficiency of Railroad's title to any portion thereof arising from Licensee's use or occupancy thereof. 17.4 To the greatest extent permitted by Law, Licensee agrees to full and completely indemnify and defend all claims or litigation for slander of title, overburden of easement, or similar claims arising out of or based upon Licensee's facilities placement, or the presence of Licensee's facilities in, on or along any Crossing(s), including claims for punitive or special damages. 17.5 Licensee shall not at any time own or claim any right, title or interest in or to Licensofs property occupied by the Crossings(s), nor shall the exercise of this Agreement for any length of time give rise to any right title or interest in License to said property other than the license herein created. 18. GENERAL PROVISIONS: 18.1 ' This Agreement, and the attached specifications, contains the entire understanding between the parties hereto. 18.2 Neither this Agreement, any provision hereof, nor any agreement or provision included herein by reference, shall operate or be construed as being for the benefit of any third person. 18.3 Neither the form of this Agreement, nor any language herein, shall be interpreted or construed in favor of or against either party hereto as the sole drafter thereof. 18.4 This Agreement is executed under current interpretation of applicable Federal, State, County, Municipal or other local statute, ordinance or law(s). However, each separate division (paragraph, clause, item, term, condition, covenant or agreement) herein shall have independent and severable status for the determination of legality, so that if any separate division is determined to be void or unenforceable for any reason, such determination shall have no effect upon the validity or enforceability, of each other separate division, or any combination thereof. 000 .95 CSXT - Page 11 ~ Agreement No. CSX-040844 18.5 This Agreement shall be construed and governed by the laws of the state in which the Pipeline and Crossing is located. 19. RIDERS: The following Rider(s) is/are herewith attached and included herein: [ X ] Telecommunication Cable or Fiber Optic line IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate (each of which shall constitute an original) as of the date and year first above written. Witness for Licensor: CSX TRAN~~~~ IN~,_ Print/Type Title: I)irector Prop,,~,,~,,rvi~ Witness for Licensee: COUNTY OF CHESTERFIELD By: ~3,~~9"~g t,t.. - ~, W~,-bY the execution he;eof, affirms that he/she has the authority to do so and to bind the Licensee to the terms and conditions of this Agreement. ed as to form: ' ~tyli~ P. Parthemos Senior AssiStant County Attorney Print/TypeName: JAMES J. L. STEGMAIER Pfint/Type~tie: DEPUTY COUNTY ADMINISTRATOR Tax Identification Number: 5 4 - 6 0 01 2 0 8 Authority under Ordinance or Resolution No. 8. B. 1 1. dated JANUARY 24, 2001 000196 COMMUNICATIONS CABLE OR FIBER OPTIC LINE PROTECTION RIDER 1. No construction of any type pursuant or related in any way. to this Agreemem shall b~'commenced by Licensee, or by any agent, representative, contractor, subcontractor of Licensee, without Licensee first giving at least thirty (30) days written notice to the following Parallel Cable Occupier(s): ("MCI") Mr. Charles Welch, Supervisor MCI Telecommunications CorpOration 2250 Lakeside Blvd Dept 2855 Location 642 Richardson, TX 75082 Phone No. (800) 624-9675 or (972) 656-6016 (NOTE: WRITTEN CONSENT OF MCI IS ALSO R~QmR~O) 2. The notice shall be accompanied by drawing(s) showing the general plan, elevation, details and methods of Licensee's proposed construction, and the location of Occupier(s)' cable or facilities in relation to Licensee's proposed construction. 3. Prior to any construction, Licensee must locate and identify, any existing cable, wire or fiber optic line (including any appurtenances thereto) of said cable occupier(s) traversing or located in, on, or immediately adjacent to the proposed Crossing, at Licensee's sole risk. 4. Any changes, alteration, relocation or protection of wire(s), cable(s) or facilities of such Occupier(s), required by said Occupier(s), shall be at Licensee's sole expense except as otherwise negotiated between Licensee and said Occupier(s). 5. Licensee shall be solely responsible and liable for any damage to (e.g., cutting, dislocating, etc.) said wire(s) or cable(s), and appurtenances thereto, resulting in any way from Licensee's exercise of rights or privileges under this Agreement. 6. To the greatest extent permitted by Law, Licensee shall defend, indemnify and hold Licensor harmless from any such damage claims and any relocation or protection costs of said Occupier(s). Ap~ovod a~ to form: ~enior ~ssl~ CSX TRANS~.~ATION, INC. D~ (Initial~''~ (Date) COUNTY OF CHESTERFIELD Licensee: ~ ~i~rtial) (Date) 000197 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July23, 2003 Item Number: 8.C.17. Subiect: Authorization to Exercise Eminent Domain for the Acquisition of Easements for the River Road Waterline County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Attorney to proceed with eminent domain and exercise immediate right of entry pursuant to Sections 15.2-1904 and 1905 of the Code of Virqinia, and that the County Administrator be instructed to notify the owners by certified mail on July 24, 2003, of the County's intention to take possession of the easements. Summary of Information: The following offers have been made for easements for the River Road Waterline: Renwick, Inc., $124.00; and John K. McEwen and Martha M. Frank, $67.00. Since the contract for the installation of the waterline is being awarded today, it is necessary to proceed with eminent domain immediately for the health and safety of the public. Staff will continue to negotiate with the owners in an effort to reach a settlement. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: ¥CS ~-]No VICINITY SKETCH Authorization to Exercise Eminent Domain for the Acquisition of Easements for the River Road Waterline RIVER RD Chesterfield County Department of Utilities Right Of Way Office NOTE: BF.~RING BASED ON THE VIRGINIA STATE PLANE COORDINATE SYSTEM. SOUTH ZONE NAD83 RIVER ROAD STATE RTE ~6 2,~= 3GOg~4g 62 doNN lC YcEVEN D.B. 252, PG. 189 TAX ID ~ 782-609-0108-00000 5901 RIVER ROAD VARIABLE WlDTH PERMANENT WATER EASEU[NT 746 SQ. F% = 0.017 AC. 10' 'EMPONARY CONSTRUCTION EASEMENT 620 SQ. FT. = 0.014 AC. ,90' 15' DATE= JULY ,10. 2002 PLAT SHOFING VAR. FIDTH FATER ~: 10' TEYPORARY CONSTRUCTION EASEYENTE CROSSING THE ~D NOW BELONGING TO RENEIC~ INC. ~TOACA DIET. CT, CHESTERFIELD COUN~ WRGINIA ECA~ ~ · ~ ~ ~ ~o~. ~c. co~ ~ ~ ~om ~0~, ~ 0 30' 80' COUNTY PROJECT NO. 01-01~01 R.$,R PRO~ECT NO. 0147 PLAT 25 NOTE: BEARING BAS[D ON 11-1E VIRQNIA STATE PLANE COORDINATE SYSTEM, SOUTH ZOI~IE NAD&3 RIW-R ROAD STATE R~. 36 · N = 360934O.0O\' E = 11781774.42\ .... E _ ~ --~ ,4 ~ ~ . ~, ~N = 3609343 35 ~ -~ ~w~ ' ~' _~l~ I ~ ' REN~CK, lng - ~ ~ g, ~ .... u~ DB .t~OB, PO '82 TAX ID I~ 781-809-76C~-00000 g/~['": ~[~ g, 5"07 RIVER ROAD 5911 RIVER ROAD -~-' I~l~ ~t~ ':g ' · & MARTHA ~ FRANK D~. 3O8O. Pg. a87 O.B. ,1O110, PO. ~74 TAX ID ~1 VARIABLE WIDTH PERUANENT WA1E. R EASEUENT 404. SC). FT. = O. OOg AC. 10' 1EUPORARY CONSTRUCTmON EA~UENT 332 SCi. FT. = 0.008 AC. BELONGING TO JOHN K. E4TOACA DISTRICT, ,. SCALE ;30' 1.5' 0 PLAT SHO~ING VAR. FIDTH FATER ~: 10' TEMPORARY CONSTRUCTION EASEMENTS CROSSING THE ~D NO~ McE~EN & ~THA McE~EN F~NK CHESTE~IELD CO~ ~R~INIA · ~0~, ~ 30' ~0' CO~ PEO~ HO. 0~-02o~ DATE: ,JULY 30. 2002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of~., Meetin~l Date: July23, 2003 Item Number: 8.C.18. Subiect: Amendment to Lease Agreement with Ukrop's Supermarkets and Richmond Kickers Youth Soccer Club for the Soccer Fields Adjacent to Ukrop's Supermarket at Chippenham and Route 10 Count, Administrator's Comments: ;Q~r.~-~~ ,,/~,~ County Administrator: Board Action Requested: Authorize the County Administrator to execute a lease amendment in a form approved by the County Attorney. Summary of Information: On July 25, 2001 the Board approved a 2 year lease for approximately 12 acres of land located adjacent to the Ukrop's store at Chippenham and Route 10 for a public park to be used primarily for youth soccer fields. The agreement provided for additional 1 year renewals upon mutual consent of Ukrop's and the County. The amendment will provide for automatic 1 year renewals unless either part provides 60 days written notice of termination as outlined in the lease. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Riqht of Way Manaqer Attachments: Yes ]No ~00206 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 23, 2003 Bud.qet and Management Comments: This item requests the Board to authorize renewal of a lease between the County and Ukrop's Supermarkets for use of 12 acres at Chippenham and Route 10 for youth soccer fields. The FY2004 adopted operating budget funded a prior commitment in the amount of $18,100 for costs associated with this property. The funding covers operating costs (for maintenance of the fields, trash removal, etc.) as well as partial funding to share in the cost of a full time principal maintenance worker that will maintain numerous sites (also created in the FY2004 adopted budget). Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000207 VICINITY SKETCH Amendment to Lease Agreement With Ukrop's Supermarkets and Richmond Kickers Soccer Club for the Soccer Fields Adjacent to Ukrop's Supermarket at Chippenham and Route 10 o[ O7' 4052 °V'Xl/,~,HALL CATTER Chesterfield County Department of Utilities Right Of Way Office 00020 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.19. Subiect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: /~~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to serve the Chesterfield County Jail renovation project Summary of Information' Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to serve the Chesterfield County Jail renovation project. District: Dale Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs ]No #000209 VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY JURY DR~]'' 1 2 8 11 COURTHOUSE RD 1 STONINGTON ~ 2 SHELTON CT 3 HOTCHKISS C 4 PINE ORCHARI 5 ST ANNAS CT 6 STABLE GATE 7 FOX GREEN W 8 FOX GREEN E 9 PADDOCK GR( 10 TREE LINE TR 11 ,VE CT RO Chesterfield County Department of Utilities Right Of Way Office 0002 .0 BRANCH'S TRACE TOWNHOUSES // //' // // / / OF ///' LUCY D.B. 24~5PG. 164 COUNTY OF CHESTERFIELD 9720 LUCY CORR DR D.B. 637 PG.24- ' VEHICLE MAINTENANCE FACILITY Legend ,Location of Boundary Une. of Right-of-Way Page.~'of~ Plat to Accompany Right-of-Way Agreement VIRGINIA ELECTRIC AND POWER COMPANY doing business as Dominion Virginia Power UNDFRGROUND District MIDLDTHIAN District-Township-Borough Office MIDLDTHIAN Estimate Number ~/R ND 5451618 Date '~27-o3 County-City State CHESTERFIELD V[RG[N[t Plat Number 00-03-0194 Grid Number LP34:= SCALE NONE 0002:1.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Jul}/23, 2003 Subiect: Item Number: 8.C.20. Chesterfield County Supplemental Retirement Plan (CCSRP) Amendment Number One County Administrator's Comments: County Administrator: Board Action Requested: Approval of Amendment Number One to Chesterfield County Supplemental Retirement Plan. Summary of Information: On November 28, 2001, the Board of Supervisors restated and amended the CCSRP which had not been restated since 1981. The attached Amendment One to CCSRP amends the plan so it can be compliant with Federal Tax and IRS rulings. These changes address the compensation limit, cost of living adjustments related to the compensation limit, and the mortality table prescribed by the IRS. The Board of Trustees recommends approval of these changes so the CCSRP is current with tax laws and rulings. Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: Yc$ No # O00Z~.Z CHESTERFIELD COUNTY SUPPLEMENTAL RETIREMENT PLAN AMENDMENT NUMBER ONE 1.1 1.2 ARTICLE I PREAMBLE Adoption and effective date of amendment. This amendment to the Chesterfield County Supplemental Retirement Plau ("the Plan") is adopted to implement certain required provisions of the Economic Growth and Tax Relief Reconciliation Act of 2001 ("EGTRRA") and recent IRS Revenue Rulings. This amendment, as Amendment Nnmber One to the recently amended and restated Plan effective July 1, 2001, is intended as good faith compliance with the requirements of EGTRRA and is to be construed in accordance with EGTRRA and guidance issued thereunder. Except as otherwise provided, this amendment shall be effective as of July 1, 2002. This amendment is hereby agreed between Chesterfield County (the "Employer") and Bradford S. Hammer, Carl R. Baker, and Richard A. Cordle (the "Trustees"). Supersession of inconsistent provisions. This amendment shall supersede the provisions of the Plan to the extent those provisions are inconsistent with the provisions of this amendment. 2.1 2.2 ARTICLE II INCREASE IN COMPENSATION LIMIT Increase in limit. The anl~ual compensation of each participant taken into account in determining benefit accruals in any plan year beginning on or after July 1, 2002 shall not exceed $200,000. Annual compensation means compensation during the plan year or such other consecutive 12- month period over which compensation is otherwise determined under the Plan (the determination period), including the definition of Compensation under Section 1.11 of the Plan. For purposes of determining benefit accruals in a plan year beginning on or after July 1, 2002, compensation for any prior determination period shall be $200,000. Cost-of-living adiustment. The $200,000 limit on annnal compensation in Section 2.1 shall be adjusted for cost-of-living increases in accordance with Section 401(a)(17)(B) of the Code. The cost-of-living adjustment in effect for a calendar year applies to annual compensation for the determination period that begins with or witlfin such calendar year. 3.1 3.2 ARTICLE III MODEL AMENDMENT UNDER REVENUE RULING 2001-62 Effective Date. This Article shall become effective and apply to distributions with annuity starting dates on or after December 31, 2002, unless the employer states otherwise here in this Section 3.1, in ~vhich case this Article will not be made effective: Not adopted - not applicable to this Plan, but will be available for future adoption Notxvithstanding any other Plan provisions to the contrary, the applicable mortality table used for purposes of adjusting any benefit or limitation under Code Section 415(b)(2)(B), (C), or (D) as set forth in the Plan and the applicable mortality table used for purposes of satisfying the requirements of Code Section 417(e) as set forth in the Plan is the table prescribed in Rev. Rnl. 2001-62. However, in lieu of the above paragraph, if the Plan uses the applicable mortality for all purposes, then notwithstanding any other Plan provisions to the contrary, any reference in the Plan to the mortality table prescribed in Rev. Rul. 95-6 shall be construed as a reference to the mortality table prescribed in Rev. Rul. 2001-62 for all purposes nnder the Plan. O00Z .8 For any distribution with an anmfity starting date on or after the effective date of this Article and before the adoption date of this Article, if application of this Article as of the annuity starting date wonld have caused a reduction in the amount of any distribution, such reduction is not reflected in any payment made before the adoption date of tlfis Article. However, the amount of any such reduction that is reqnired under Code Section 415(b)(2)(B) must be reflected actuarially over any remaining payments to the participant. ARTICLE 1V MODEL AMENDMENT UNDER REVENUE RULING 2002-27 The Plan is hereby amended effective as of July 1, 2002 so that, to the extent it may become applicable, for purposes of any definition of compensation under this Plan that includes a reference to mounts under Section 125 of the Code, amounts under Section 125 of the Code inclnde any amounts not available to a Participaut in cash in lieu of group health coverage because the Participant is unable to certify that he or she has other health coverage. An amount will be treated as an amount under Section 125 of the Code only if the Employer does not request or collect i~fformation regarding the Participant's other health coverage as part of the enrollment process for the health plan. IN WITNESS WHEREOF, this Amendment Nmnber One to the Chesterfield County Supplemental Retirement Plan has been executed this day of ,2003. CHESTERFIELD COUNTY Bradford S. Hammer, Chairman, Trustee By: ~<9~ ~ ~ By:~l~r'~.ms~ chard A. ~e, Trustee CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.21.a. Subject: Transfer $5,000 in Dale District Improvement Funds to the Parks and Recreation Department to Purchase a Storage Shed for Athletic Equipment at Jacobs Elementary School Athletic Complex County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $5,000 in Dale District Improvement Funds to the Parks and Recreation Department to purchase a storage shed for athletic equipment at Jacobs Elementary School Athletic Complex. Summary of Information: Supervisor Miller has requested that the Board transfer $5,000 from the Dale District Improvement Funds to the Parks and Recreation Department for the purchase of a storage shed to be used to store athletic equipment at Jacobs Elementary School Athletic Complex. This request was originally made by Jacobs Athletic Association. The Board is not authorized to give public funds to organizations like the Association. The Board can, however, transfer funds to the Department of Parks and Recreation to purchase a storage shed to be used at Jacobs Elementary School since it is a capital improvement to County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director of Budqet 62265.1 Attachments: Yes ~ No DISTRICT IMPROVEMENT FUNDS APPLICATION %~,-~ This application must be completed and si§ned before the County can consider a request for funding with District ~mprovement Funds. Completin§ and signin§ this form does not mean that you will receive lundin§ or that the County can legally consider your request. ¥ir§inia law places substantia~ restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or or§anizations and these restrictions may preclude the County's Board of Supervisors from even considering gout request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) o What is the amount of funding you are seeking? o80 Describe in detail the funding request and how the rooney, if approved,,,will I~ spent. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding7 0407:23380. t 0002 -6 Page 2 ,. If applicant is an organization, answer the following: Is'the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the orge~ization~ Signature Title (if signing on behalf of an organization) Printed Name 0407:23380.1 0002~.7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.21.b. Subject: Transfer $4,000 in Clover Hill District Improvement Funds to the School Board to Assist in the Building of a Weight Room and to Purchase Weight Room Supplies for Manchester High School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $4,000 in Clover Hill District Improvement Funds to the School Board to assist in the building of a weight room and to purchase weight room supplies for Manchester High School. Summary of Information: Supervisor Warren has requested that the Board transfer $4,000 in Clover Hill District Improvement Funds to the School Board to assist in the building of a weight room and to purchase weight room supplies for Manchester High School. The weight room and supplies will be used as part of Manchester High School's athletic program. This request was originally made by the Manchester Athletic Association. The County is not legally authorized to give money to private organizations like the Manchester Athletic Association. The County can give money to the School Board for capital improvements and capital equipment used in conjunction with the County's public education program. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Yes ~ No Title: Director of Budget and Mana.qement 0425:62 ] 87.1 #000218 £0 '~ 7.66 jun 16 03 03:15p Management Ser'vioes LO :80 £00E-SI-N~£ 804-717-GS~0 p.2 DISTRICT IMPROVEMENT' FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations end these restrictions may preclude the County's Board of Supervisors from even considering your request. 4-, What is the name of the applfcant (person or organization) making this funding request? If an organization is the applicant, what Is the nature and purpose of the organization? (Also attach organization's most recent articles of Incorporation and/or bylaws to ~ . . .. What is the amount of funding you are seeking? Describe in detail the funding request and how ~h~e~ money, if approved,, will be spent. Is any County Department involved In the project, event or program for which you are seeking funds? if this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 000 ,19 ~0 'd 03 03:lgp Mana;emen~ Services 80:80 eO4-?l?-G580 £00g-ST-N~]£ p.3 Page 2 b If applicant ls an organization, answer the following: Is the organization a corporation? is the organization non-profit? Is the organization tax-exempt? ,Yes / No Yes ~ No Yes ~/' _ No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mall address of the applicant7 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. signature .3 ' Title (if signing on ~half of an organization) Printed Na~e - ' - 0407:233%0,1 000; 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 8.C.21.c. Subiect: Transfer $12,500 in District Improvement Funds to the Chesterfield County Parks and Recreation Department to Erect a Volunteer Monument in Each Magisterial District County Administrator's Comments: County Administrator: Board Action Requested: Transfer $12,500 in District Improvement Funds to the Chesterfield County Parks and Recreation Department to erect a volunteer monument in each magisterial district. Summary of Information: The Parks and Recreation Department has requested the Board transfer $2,500 each from each of the District Improvement Funds to the Department of Parks and Recreation to erect a volunteer monument in each of the five magisterial districts. These monuments would memorialize the volunteers of Chesterfield County who have had the most significant and lasting influence on the success of the County's public recreation program. Each monument would have space for eight volunteer organization logos and space for 40 individual names. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: RebbecaT. Dickson Attachments: Ycs Title: Director, Budget & Manaqement 0425(23):62256,1 --] No O00 Z:I. DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons, or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Parks & Recreation Advisory Commission if an organization is the applicant, what is the nature and purpose of the organization? (Also attach organizations most recent articles of incorporation and/or bylaws to application.) Board of Supervisors appointed Advisory Board = m What is the amount of funding you are seeking? Describe in detail the funding request and how the money will be spent. $12,500 Construction of volunteer monument per attached details. = Is any County Department involved in the project, event or program for which you are seeing funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Parks and Recreation Department Unknown at this time 000222 0407.2~80.1 Page 2. 7. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? 8. What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Yes No Yes No Yes No Department of Parks & Recreation P. O. Box 40 Chesterfield, VA 23832 (Work) 320-4707 richard@Worcesterandcompany.com Signature of applicant. If you are signing on behalf of an organization, you must be the president, vice-president, chairman or vice- chairman of the organization. May 7, 2003 Date ~ignat~tr~ k.'' - /t "' Chairman, Parks & Recreation Advisory Commission Title (if signing on behalf of an organization) Richard Worcester Printed Name 000k~23 0407:23380.1 VOLUNTEER MONUMENT PROPOSAL Parks and Recreation Commission Proposal to develop a Visual Public Volunteer Recognition Program honoring Parks and Recreation Volunteers, both individuals and organizations. This would be accomplished by constructing Monuments in each of the County's Magisterial Districts. A formal selection process and recognition ceremony would be initiated, selecting two [2] names per year, handled through the Parks and Recreation Commission, with final selection and authorization by the Board of Supervisors. One [1] monument would be erected in each of the magisterial districts. Each monument to have space for eight [8] founding organizations Iogos and space for forty [40] individual names. This would provide for a twenty [20] year lifespan for the monuments. Tentative Suq.qested park locations are as follows: · Huguenot Park · Ironbridge Park · R. Garland Dodd Park · Matoaca Park · Rockwood Park Estimated cost: $2500 per Sign Total cost: $12,500 · Suggested monument design: aluminum posts, aluminum sign face and letters and engraved nameplates. 000k ;84 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July23, 2003 Item Number: 8.C.21.d. Subject: Transfer of $3,475 in Bermuda District Improvement Funds to the Police Department to Pay for the Cost of Police Coverage for the Chester Kiwanis Club Celtic Heritage Festival County Administrator's Comments: County Administrator: Board Action Requested: Transfer $3,475 in Bermuda District Improvement Funds to the Police Department to pay for the cost of police coverage for the Chester Kiwanis Club's Celtic Heritage Festival. Summary of Information: Mr. McHale has requested that the Board transfer $3,475 of Bermuda District Improvement Funds to the Police Department to pay for the cost incurred by the Department to supply police services to the Chester Kiwanis Club's Celtic Heritage Festival. It is legally inappropriate for the county to pay the costs incurred for an extra police presence at events, which are solely sponsored by private, non-profit organizations. Consistent with these legal constraints and the past practice of the Board, public funds may only be used to pay for an extra police presence at an event if the event is co-sponsored by Parks and Recreation, is designed to benefit a community-wide audience and if Parks and Recreation directly participates in the event. The Chester Kiwanis Club has traditionally held its annual Celtic Festival at Pocahontas Park but this year the event was moved to Chester. Although Parks and Recreation staff has offered some assistance to the Festival in the past, it has never co-sponsored the event. Parks and Recreation only acts as a Preparer: Rebecca T. Dickson Title: Attachments: Director, Budget & Manaqement 0425(23):61916.1 Yes ~ No # O00Z~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 "co-sponsor" of an event if it enters into a formal co-sponsorship agreement with a non-profit organization that sets forth the relative responsibilities of the parties. The event must be'open to the general public and Parks and Recreation must directly participate in the event itself. This year, Parks and Recreation staff provided significantly more assistance to the Kiwanis Club than they had in the past to facilitate moving the Festival to Chester. Given the higher level of assistance, the Kiwanis Club reasonably assumed that Parks and Recreation was co-sponsoring the Festival. In fact, Parks & Recreation was shown as a co-sponsor on promotional posters and flyers and Parks and Recreation indicates that they probably provided more assistance to the Festival this year than they usually provide to other co-sponsored events in the County. Under these circumstances, even though there was no formal co-sponsorship agreement with the Kiwanis Club and Parks and Recreation had no role at the festival, staff believes that the Board can consider this funding request for this event only. In the future, however, staff will strictly enforce the rule that funding requests for events will not be presented to the Board for consideration unless (1) a formal co-sponsorship agreement with Parks and Recreation has been signed, (2) the event serves a community-wide audience and (3) Parks and Recreation directly participates in the event itself. If this request is approved, the district improvement funds will be transferred directly to the Police Department. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000226 NRY-13-2003 16:07 FROM CHESTERFIELD Bd. OF SUPER. TO 96738169 P.02/03 DISTRICT IMPROVEMENT. FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) ZJr-- i"5 ~.- l')©i'l- r;ro~?-/c ,,',f' .... I What is the amount of funding you are seeking? 4. Describe in detail the funding request and .how the money, if app~roved, will be spent. IS any boun~y uepartment involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? o4o7:~ ~o.: 0 0 0 rd ~? MAY-13-2003 16:07 FROM CHESTERFIELD Bd. OF SUPER. TO 96758169 P.03/03 Page 2 v If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? . Yes. ~/' No Yes \/' No y/ Yes No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? ~/-~4X Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the or~on. Sigh~a~ Title (if signing on behalf of an organization) Prin'ted Name o407:23380.1 000; ; 8 TOTAL P.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 23, 2003 Item Number: 8.C.22. Subiect: Designation of Current Balances and Approval of FY2004-FY2006 CMAQ and STP Project Development Schedules County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve designations of current balances and the FY04-FY06 CMAQ and STP Project Development Schedules. Summary oflnformation: VDOT recently informed the Richmond and Tri-Cities MPOs of Congestion Mitigation / Air Quality (CMAQ) and Surface Transportation Program (STP) balances available on completed projects in the region. The Chesterfield balances ($2.241 million in CMAQ and $958 thousand in STP from the Richmond MPO and $219 thousand in CMAQ from Tri- Cities) can be transferred to other county projects. Recommended projects, including the LINK service approved by the Board, are shown on the attachments. VDOT has also provided projections for CMAQ and STP funds for FY04 through FY06 (total of $217 thousand CMAQ and $408 thousand STP for Richmond and $115 thousand for Tri-Cities). Recommended projects are shown on the attachments. Recommendation: Staff recommends the Board approve designations of current balances and the FY04-FY06 CMAQ and STP Project Development Schedules. District: Countywide Preparer: R.J. McCracken Attachments: Ycs Title: Director of Transportation agen557 No 000229 RECOMMENDED RICHMOND MPO CMAQ & STP BALANCE & FY04- FY06 DESIGNATIONS ($ Thousands) ROUTE / LOCATION TYPE PROJECT FY03/04 FY04/05 FY05/06 SERVICE BALANCES 6/03 CMAQ Rt. 145 (Chester Kingsdale Turn Lane & 692 Rd.) Signalization Bermuda Rt. 653 360 S.B. Rt Turn 1104 (Courthouse Lane Rd.) Clover Hill Rt. 647 (Reams Wadsworth, Turn Lanes 249 182 14 21 Rd.) Rosegill, Archill, Clover Hill Adkins Link Chesterfield Transit 196 Midlothian, Plaza & 360 / Clover Hill Winterpock Matoaca TOTAL CMAQ 2241 182 14 21 STP Rt. 647 (Reams Wadsworth, Turn Lanes 958 Rd.) Rosegill, Archill, Clover Hill Adkins Rt. 636 (Nash Applewhite - Reconstruct 2 308 44 56 Rd.) Woodpecker Lanes Dale TOTAL STP 958 308 44 56 000230 RECOMMENDED TRI-CITIES MPO CMAQ BALANCE & FY04 DESIGNATIONS ROUTE/SERVICE LOCATION TYPE PROJECT FY03/04 BALANCES 6~03 CMAQ Rt 722 Matoaca Sidewalk $219,091 $114,333 (Halloway Ave) Park & Matoaca Middle School Rt 10 Allied Rd Turn Lanes $1,000 (East Hundred Rd) Bermuda 000;~8:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 23, 2003 Item Number: 8.C.2&, Subject: Transfer Funds for Southlake Boulevard Turn Lane at Midlothian Turnpike County Administrator: (~~ Board Action Requested: The Board is requested to transfer $50,000 from the General Road Improvement Account for the construction of a turn lane on Southlake Boulevard at Midlothian Turnpike. Summary of Information: Mr. Warren received a request from the Southport Association to construct a turn lane on Southlake Boulevard at its intersection with Midlothian Turnpike. The intersection is congested during peak periods. The addition of a turn lane will improve conditions at the intersection. The preliminary estimate for the construction of the turn lane is $50,000. Recommendation: Staff recommends the Board transfer $50,000 from the General Road Improvement Account for the construction of a turn lane at Southlake Boulevard. District: Clover Hill Preparer: R.J. McCracken Attachments: Yes Title: Director of Transportation agen 5 5 8 ---] No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 23, 2003 Budget and Management Comments: This item requests the Board to transfer $50,000 from the General Road Improvements account to cover the construction of a turn lane on Southlake Boulevard at Midlothian Turnpike. The uncommitted balance in the General Road Improvements account is $591,247; transfer of $50,000 will leave a balance of $541,247. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement OO0~23,3 Southlake Boulevard Turn Lane Project Budget Preliminary Engineering Environmental / Cultural Resource Study Right-of-Way Utility Adjustments Road Construction Construction Contingency Construction Inspection Mitigation ESTIMATED COST $0 $o $o $1,ooo $30,000 $1o,ooo $9,000 $o TOTAL: $50,000 000;834 SOUTHLAKE BLVD TURN LAN 0.09 0 0.09 0.18 Miles N S 7/'15~03 #000234a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July23,2003 Item Number: 8,~,~, ,Subject: Request to Aid the Crowder Trust in the Acquisition of Offsite Sewer and Temporary Construction Easements County Administrator: Board Action Requested: Authorize Right of Way Staff to aid the Crowder Trust in the acquisition of a sewer easement and temporary construction easements; subject to the developer executing a contract agreeing to pay all costs. Summary of Information: The Crowder Trust has requested that the County aid in acquiring offsite easements across the property of the Copley Estate that will provide sewer service to properties on West Hundred and Womack Roads. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Yes ~-~ No GPIN: 785653792900000 GPIN: 784654709800000 (~STRICKLAND THOMAS M & FLORINE ' COPLEY HAZEL B ESTATE 5011 ECOFF AV 4916 W HUNDRED RD EX/STING 16: D.B. 636 Page: 315 D.B. 1652 Page: 1542 SEWER EASEMENT ~,.- '.. D B 4t05 pn 72~ ~-_ GPIN:785653901900000 '~.~._ .,. /' ~ (~.~STRICKLAND THOMAS M &: F A ..,'*""'"-~'"~.~_ ....~ ...~ 4914 W HUNDRED RD """~,~.., . ...~,.._ ~""[" "$£B D.B.1243 Page: 15 '"'~"~-'"~.~, ~~" ~'~ ', A GPIN: 785653962900000 ~~,..~/ % ~, ~ STRICKLAND THOMAS M & FLORINE /' -~./,'"~ -- % ~ 4912 W HUNDRED RD ~-~ t O [ -- GPIN: 786653034700000 y~ P/I. ALONG ~ ~ ~ ~ · CROWDER JAMES T & ETHEL M ~ C/L OF' CREEK tI r~ [tn 12224 WOMACK RD ~ t P ~ ~ .Z. t~ D.B.0 Page: 0 GWALTNEY F G & DANIEL J V TRS ~.~ 4920 W HUNDRED RD t ~(~,~, °~ ' 12222 WOMACK RD D.B. 2188 Page: 294 ~.J ,~ ~._f~'~ irn D.B.937 Page: 667 "~4~'/~L~''4~ ~ ~'~ C2 I 0 200 w m LINE BEARING DIST ~1 ~a:,~. ~' ~ ! t i~ i L2 5 37'05'59" wm 70. ~'' ~ t t ~ L4 S 26'~Q'1~" W ~ 154. --~ ~ ~ ~ t L6 S 26~0'~9" W 120 ~ ~ o/ ~ L7 S 78~9'I~" W 62. ~ T~O 10' TEmPOrArY LINE TABLE LINE BEARING DISTANCE L1 S 56'27'31" [; 133.50 L2 S 37'05'59" W 70.38 L3 S 52'4473~,' E 40.01 L4 S 26'I}Q'11~" W 154.62 L5 S 63'09'22" [; 114.98 L6 S 26'50'~.~" W 120.14 L7 S 78'59'III" W 62.51 CONSTRUCTION EA~EMENT~ AND A Y$' ~EWER EASEMENT ACROSS THE PROPERTY OF HAZEL B. COPLEY ESTATE BERMUDA DISTRICT CHESTERFIELD COUNTY. VA IDA TE: 5-22-02 SCAL~: ~-200' I DRAWN BY: AWN CHECKED BY: WIVlN CALC. CHK.: JOB NO,: 20380-05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meetin~l Date: July23, 2003 Item Number: Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: 10.A. Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and Administrator: sewer contracts were executed by the County Contract Number: Project Name: 98-0261 Villas of Norwood Pond - McEnnally Road Developer: Contractor: Tascon - Norwood LLC Buchanan and Rice Contractors, Inc. Contract Amount: Water Improvements - Wastewater Improvements - $126,960.00 $6,830.00 District: Matoaca Preparer: Craig S. Bryant Title: Director of Utilities Attachments: ]Yes No ~00235 Agenda Item July 23, 2003 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0052 Broadwater Townhouses, Phase 2 Timsberry II, LP Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda $68,035.00 $40,816.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0304 Oxley at Longmeadow Centex Homes Piedmont Construction Company Water Improvements - Wastewater Improvements - Bermuda $72,240.00 $53,571.00 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0322 Rivers Trace, Section D Foxfield Construction, Inc. Bookman Construction Company Water Improvements - Matoaca $54,535.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0364 Ready Mixed Concrete - Old State Road Southern Equipment Company Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Bermuda $35,598.81 $2,167.57 000236 Agenda Item July 23, 2003 Page 3 o o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0331 Edgewater Section 8 @ The Reservoir Reservoir Development Corporation R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Matoaca $98,520.00 $182,468.00 02-0336 Belvidere, Phase I Church and Rough Grading Belvidere Development Corporation Castle Equipment Corporation Water Improvements - Wastewater Improvements - Midlothian $34,294.05 $11,466.50 02-0383 Littlebury, Section 1 at Longmeadow Centex Homes Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Bermuda $52,945.00 $42,879.00 03-0016 Tarrington, Section 1 S & S Properties, LC Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian $91,900.00 $176,850.00 000237 Agenda Item July 23, 2003 Page 4 10. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0484 Courthouse Commons West - Hood Property Courthouse Shops, LC Bookman Construction Company Water Improvements - Dale $14,270.00 000Z38 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Yes ~-~ No 000239 BOARD MEETING DATE 07/01/03 CHESTERFIELD COUNTY GENERAL FUND BALANCE July 23, 2003 DESCRIPTION FY2004 Budgeted Beginning Fund Balance AMOUNT BALANCE $36,604,300 *Pending outcome of FY2003 Audit Results 000 40 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT July 23, 2003 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MH/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 FY04 Budgeted Addition Amount 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (107,000) (5O,OO0) (250,000) (75,ooo) 8,600,000 (7,277,800) (140,000) 9,354,000 Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 12,047,512 O00Z4 . Board Meeting Date 4/9/2003 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT July 23, 2003 Description FY04 Capital Projects Amount (8,559,300) Balance 3,488,212 000;84;8 000;~43 Prepared by Accounting Department June 30, 2003 Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 03/03 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 -Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 $37,509,906 PENDING EXECUTION Description None Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 11/23 Outstanding Balance 06/30/03 $13,685,000 9,345 12,805,000 343,908 12,320 10,311 165,915 6,100,000 $~_3,131,799 Approved Amount 000 d44 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 10.c. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Ycs '~No 000245 ~0~6 00247 0~0~48 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 14.A. Subiect: Resolution Recognizing Lieutenant Commander Karl Leonard, Port Security Man Chief Richard Reese, Port Security Man Third Class Robert White, Machinery Technician Third Class Perry Lynch, and Seaman Michael Whichard for Their Contributions to "Operation Iraqi Freedom" County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolutions be adopted. Summary of Information: This resolution is in recognition of Lieutenant Commander Karl Leonard, Port Security Man Chief Richard Reese, Port Security Man Third Class Robert White, Machinery Technician Third Class Perry Lynch, and Seaman Michael Whichard for Their courage and sacrifice in support of "Operation Iraqi Freedom." Preparer: Donald J. Kappel Attachments: Ycs Title: Director, Public Affairs 0002z 9 RECOGNIZING LIEUTENANT COMMANDER KARL LEONARD FOR HIS CONTRIBUTIONS TO ~OPERATION IRAQI FREEDOM" WHEREAS, America has just completed a war with the regime of Iraqi dictator Saddam Hussein; and WHEREAS, this military operation, named ~Operation Iraqi Freedom," was conducted to free the people of Iraq from years of tyranny and to make the United States, and the world, safer; and WHEREAS, among the hundreds of thousands of military personnel mobilized for this war effort were scores of Chesterfield County residents who serve in the reserve components of the various military services; and WHEREAS, Lieutenant Commander Karl Leonard, United States Coast Guard is one of the courageous Americans who answered the call to duty in ~Operation Irqai Freedom" unflinchingly and honorably; and WHEREAS, this Board of Supervisors supports the President and our troops, and commends the reserve military personnel who served in "Operation Iraqi Freedom" for their courageous service and sacrifice; and WHEREAS, the families of these military men and women also bear a great sacrifice and uncertainty in the absence of their loved ones serving in far-off lands; and WHEREAS, it is appropriate to recognize the courage and sacrifice of our reservists and their families during this difficult time. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of July 2003, publicly recognizes the sacrifice and courage of Lieutenant Commander Karl Leonard, who served in ~Operation Iraqi Freedom," and expresses its gratitude to him for making the world a safer place for freedom-loving people everywhere. 000250 RECOGNIZING PORT SECURITY MAN CHIEF RICHARD REESE FOR HIS CONTRIBUTIONS TO "OPERATION IRAQI FREEDOM" WHEREAS, America has just completed a war with the regime of Iraqi dictator Saddam Hussein; and WHEREAS, this military operation, named "Operation Iraqi Freedom," was conducted to free the people of Iraq from years of tyranny and to make the United States, and the world, safer; and WHEREAS, among the hundreds of thousands of military personnel mobilized for this war effort were scores of Chesterfield County residents who serve in the reserve components of the various military services; and WHEREAS, Port Security Man Chief Richard Reese, United States Coast Guard is one of the courageous Americans who answered the call to duty in ~Operation Irqai Freedom" unflinchingly and honorably; and WHEREAS, this Board of Supervisors supports the President and our troops, and commends the reserve military personnel who served in ~Operation Iraqi Freedom" for their courageous service and sacrifice; and WHEREAS, the families of these military men and women also bear a great sacrifice and uncertainty in the absence of their loved ones serving in far-off lands; and WHEREAS, it is appropriate to recognize the courage and sacrifice of our reservists and their families during this difficult time. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of July 2003, publicly recognizes the sacrifice and courage of Port Security Man Chief Richard Reese, who served in "Operation Iraqi Freedom," and expresses its gratitude to him for making the world a safer place for freedom-loving people everywhere. 00025 - RECOGNIZING PORT SECURITY MAN THIRD CLASS ROBERT WHITE FOR HIS CONTRIBUTIONS TO ~OPERATION IRAQI FREEDOM" WHEREAS, America has just completed a war with the regime of Iraqi dictator Saddam Hussein; and WHEREAS, this military operation, named ~Operation Iraqi Freedom," was conducted to free the people of Iraq from years of tyranny and to make the United States, and the world, safer; and WHEREAS, among the hundreds of thousands of military personnel mobilized for this war effort were scores of Chesterfield County residents who serve in the reserve components of the various military services; and WHEREAS, Port Security Man Third Class Robert White, United States Coast Guard is one of the courageous Americans who answered the call to duty in ~Operation Irqai Freedom" unflinchingly and honorably; and WHEREAS, this Board of Supervisors supports the President and our troops, and commends the reserve military personnel who served in ~Operation Iraqi Freedom" for their courageous service and sacrifice; and WHEREAS, the families of these military men and women also bear a great sacrifice and uncertainty in the absence of their loved ones serving in far-off lands; and WHEREAS, it is appropriate to recognize the courage and sacrifice of our reservists and their families during this difficult time. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of July 2003, publicly recognizes the sacrifice and courage of Port Security Man Third Class Robert White, who served in ~Operation Iraqi Freedom," and expresses its gratitude to him for making the world a safer place for freedom-loving people everywhere. 000252 RECOGNIZING MACHINERY TECHNICIAN THIRD CLASS PERRY LYNCH FOR HIS CONTRIBUTIONS TO ~OPERATION IRAQI FREEDOM" WHEREAS, America has just completed a war with the regime of Iraqi dictator Saddam Hussein; and WHEREAS, this military operation, named ~Operation Iraqi Freedom," was conducted to free the people of Iraq from years of tyranny and to make the United States, and the world, safer; and WHEREAS, among the hundreds of thousands of military personnel mobilized for this war effort were scores of Chesterfield County residents who serve in the reserve components of the various military services; and WHEREAS, Machinery Technician Third Class Perry Lynch, United States Coast Guard is one of the courageous Americans who answered the call to duty in "Operation Irqai Freedom" unflinchingly and honorably; and WHEREAS, this Board of Supervisors supports the President and our troops, and commends the reserve military personnel who served in "Operation Iraqi Freedom" for their courageous service and sacrifice; and WHEREAS, the families of these military men and women also bear a great sacrifice and uncertainty in the absence of their loved ones serving in far-off lands; and WHEREAS, it is appropriate to recognize the courage and sacrifice of our reservists and their families during this difficult time. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of July 2003, publicly recognizes the sacrifice and courage of Machinery Technician Third Class Perry Lynch, who served in ~Operation Iraqi Freedom," and expresses its gratitude to him for making the world a safer place for freedom-loving people everywhere. 00'0;858 RECOGNIZING SEAMAN MICHAEL WHICHARD FOR HIS CONTRIBUTIONS TO ~OPERATION IRAQI FREEDOM" WHEREAS, America has just completed a war with the regime of Iraqi dictator Saddam Hussein; and WHEREAS, this military operation, named "Operation Iraqi Freedom," was conducted to free the people of Iraq from years of tyranny and to make the United States, and the world, safer; and WHEREAS, among the hundreds of thousands of military personnel mobilized for this war effort were scores of Chesterfield County residents who serve in the reserve components of the various military services; and WHEREAS, Seaman Michael Whichard, United States Coast Guard is one of the courageous Americans who answered the call to duty in ~Operation Irqai Freedom" unflinchingly and honorably; and WHEREAS, this Board of Supervisors supports the President and our troops, and commends the reserve military personnel who served in ~Operation Iraqi Freedom" for their courageous service and sacrifice; and WHEREAS, the families of these military men and women also bear a great sacrifice and uncertainty in the absence of their loved ones serving in far-off lands; and WHEREAS, it is appropriate to recognize the courage and sacrifice of our reservists and their families during this difficult time. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of July 2003, publicly recognizes the sacrifice and courage of Seaman Michael Whichard, who served in "Operation Iraqi Freedom," and expresses its gratitude to him for making the world a safer place for freedom-loving people everywhere. 000254 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: July 23, 2003 Item Number: 14.B. Resolution Recognizing Mr. Keith Daniels for His Dedication to the Youth of Chesterfield County and His Commitment and Participation in Monacan High School Athletics County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Arthur S. Warren has requested that the Board of Supervisors commend and recognize Mr. Keith Daniels for his outstanding service to Chesterfield County through his dedication and commitment to Monacan High School Athletics. Summary of Information: Mr. Keith Daniels has been an inspiration and leader in both teaching and coaching at Monacan High School. His dedication and accomplishments have been an integral part of the physical and emotional development of the youth of Chesterfield County. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes No # 000255 RECOGNIZING MR. KEITH DANIELS FOR HIS DEDICATION TO THE YOUTH OF CHESTERFIELD COUNTY AND HIS COMMITMENT AND PARTICIPATION IN MONACAN HIGH SCHOOL ATHLETICS WHEREAS, participation in high school athletics has long been an integral part in the physical and emotional development of the youth of Chesterfield County; and WHEREAS, Mr. Keith Daniels has been an inspiration and leader in teaching and coaching for over 25 years; and WHEREAS, as coach of the Monacan High School Girls Varsity Softball Team, Mr. Daniels has over 301 career wins including twelve Dominion District Championships, seven Dominion District Tournament Championships, two Central Region Championships and has participated five times in the Group AAA Virginia State Championship Tournament; and WHEREAS, Mr. Daniels has been a seven-time recipient of Dominion District Coach of the Year; a four-time recipient of the Central Region Coach of the Year; and has been selected twice to coach the Virginia High School League Girls Softball All-Star Game; and WHEREAS, Mr. Daniels' 300-win milestone in Girls Varsity Softball was determined climatically by his daughter Brittany, who had the game's winning hit. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of July 2003, publicly recognizes Mr. Keith Daniels for his dedicated and unselfish commitment to the youth of Chesterfield County, and wishes him continued success in Monacan High School Athletics and other endeavors. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Daniels and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000 56 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 14.C. Subiect: Resolution Recognizing August 5, 2003, as "National Night Out" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution is to recognize August 5, 2003, as "National Night Out" in Chesterfield County. Mr. Frank Dial, Mr. Walter Stith, Ms. Doris Brown, Mr. Ric McGrath, and Mr. Clem Futrell from their prospective Neighborhood Watch programs will be in attendance to receive the resolution. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs [-~INo 000257 RECOGNIZING AUGUST 5, 2003, AS "NATIONAL NIGHT OUT" IN CHESTERFIELD COUNTY WHEREAS, each year in August, communities across the nation band together to demonstrate their unity in the fight against crime; and WHEREAS, this show of solidarity by law-abiding citizens has been named ~National Night Out"; and WHEREAS, the National Night Out event taking place on August 5, 2003 will be the 20th annual event of this type; and WHEREAS, last year's National Night Out campaign involved citizens, law enforcement agencies, civic groups, businesses, neighborhood organizations and local officials from 9,800 communities in 50 states, U.S. territories, Canadian cities and military bases worldwide; and WHEREAS, National Night Out is designed to heighten crime and drug prevention awareness; and WHEREAS, this event also generates support for, and participation in, local anti-crime programs; and WHEREAS, National Night Out strengthens neighborhood spirit and the relationships between police and the communities; and WHEREAS, these events send a message to criminals that communities are organized and fighting back against crime; and the WHEREAS, Chesterfield County has as one of its strategic goals: "To be the safest and most secure community compared to similar jurisdictions"; and WHEREAS, National Night Out is an important component in the effort to achieve that goal. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of July 2003, hereby recognizes August 5, 2003, as ~National Night Out" in Chesterfield County, Virginia; thanks police, neighborhood watch groups and all others who have joined to prevent crime; and urges all residents and businesses in Chesterfield County to turn on their porch lights and other exterior lights and to gather with friends and neighbors on August 5, 2003 to demonstrate their unity in the fight against crime. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 14. D. Subiect: Resolution Supporting the Development of an Autism Awareness Stamp County Administrator's Comments: County Administrator: Board Action Requested: Mr. McHale requested that the following resolution be adopted. Summary of Information: This resolution is in support of the development of an Autism Awareness Stamp to recognize the severe social implications of autism. Ms. Tamara Altizer, Ms. Mary Hampton and Ms. Cindy Gwinn will be in attendance to receive the resolution. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: # 000259 SUPPORTING THE DEVELOPMENT OF AN AUTISM AWARENESS STAMP WHEREAS, autism is a disorder characterized by a set of symptoms that affect individuals by delaying their understanding and use of language, causing unusual responses to sensory stimuli, causing resistance to change and insistence on routines, and further characterized by difficulties with typical social interactions; and WHEREAS, it is estimated that more than 1,700 Virginia residents have autism; and WHEREAS, this marks more than a 200 percent increase in autism cases in Virginia in less than ten years; and WHEREAS, those affected by autism must participate in and compete in a world that is already challenging, but do so with diminished small motor skills, auditory processing disturbances and other sensory difficulties, eating disorders, sleep disorders and a host of other possible symptoms; and WHEREAS, according to the National Institutes of Health, autism will affect one in every 500 new births; and WHEREAS, autism is now more common than Downs Syndrome, Cystic Fibrosis or Multiple Sclerosis, and is the third most common developmental disorder; and WHEREAS, it is estimated that autism costs more than $13 billion per year in related expenditures in the U.S.; and WHEREAS, this economic burden translates to more than $36 million per day; and WHEREAS, increased awareness of this disorder and the devastating effects it has on families may help in the fight to find new preventive measures and treatments; and WHEREAS, Representative Richard Baker of Baton Rouge, Louisiana has introduced in Congress a resolution dealing with autism, and has support from 46 members of Congress; and WHEREAS, the resolution would ask the U. S. Postal Service to develop a postage stamp designed to increase autism awareness; and WHEREAS, development of such a stamp would be a fitting way to increase public awareness of this debilitating disease. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of July 2003, publicly recognizes the severe social implications of autism, the special challenges it presents to those afflicted by it, and to their families, and in recognition of the importance of education and public awareness in the fight against autism, this Board of Supervisors hereby supports the resolution brought forth by Representative Baker, and supports having the U. S. Postal Service design an autism awareness postage stamp. 000 60 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 14.E. Subject: Recognizing Joel Grayson Oser, Troop 800, Sponsored by Bethel Baptist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Joel Grayson Oser, Troop 800, upon attaining rank of Eagle Scout. He will be present at the meeting, accompanied by members of his family, to accept the resolution. Matoaca District Joel Grayson Oser Parents: John and Lisa Barber Preparer: Lisa H. Elko Attachments: Yes Title: Clerk to the Board O0026~ RECOGNIZING MR. JOEL GRAYSON OSER UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Joel Grayson Oser, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Joel has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of July 2003, publicly recognizes Mr. Joel Grayson Oser, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. O00Z6Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: July 23, 2003 Item Number: 16.A. Subiect: Public Hearing to Consider Adoption of the Courthouse Area Design District County Administrator's Comments: ~ ~ County ~dministrator: Board Action Requested: The Planning Commission and staff recommend that Supervisors adopt the Courthouse Area Design District. the Board of Summary of Information: The Courthouse Area Design District would require new development or redevelopment in the vicinity of the historic Chesterfield County Courthouse to incorporate architectural features that enhance and compliment existing historic structures in the area (Please see the attached summary). Preparer: Thomas E. Jacobson Title: Director of Planninq Attachments: Yc$ [----~ No # AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-580 AND ADDING SECTIONS 19-588.3, 19-588.4 AND 19-588.5 RELATING TO THE COURTHOUSE AREA DESIGN DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-580 of the Code of the County o.f Chesterfield, 1997, as amended, is amended and re-enacted and Sections 19-588.3, 19-588.4 and 19-588.5 are added to read as follows: Sec. 19-580. Specified areas. (a) The Highway Corridor District shall include those lands identified on the zoning district map or otherwise described below that include: (1) The Jefferson Davis Highway corridor; (2) The Route 360 corridor east; (3) The Route 360 corridor west, which shall consist of Hull Street Road, extending from Courthouse Road to the Amelia County line, including all land to a depth of 1500 feet from the centerline of Hull Street Road, unless the parcel or project extends further than 1500 feet, in which case these requirements shall apply to the entire parcel or project; (4) The Route 10 corridor east; and (5) The Old Stage and Coxendale Roads corridor; and (6) The Courthouse Area Design District. (b) The Employment Center District shall include all lands identified on the Route 288 Corridor Plan that include: (1) Regional employment center. (c) The Enon Core District shall include those lands identified on the zoning district map. o00 1923:62239.1 Revised 07/08/03 3:26 PM 1 000264 Sec. 19-588.3 Courthouse Area Design District: purpose and intent. The purpose of sections 19-588.4 and 19-588.5 is to provide standards that will encourage and enhance Colonial and Federalist architectural features that are compatible with the historic structures within, and in proximity to, the Chesterfield County Courthouse Complex. Sec. 19-588.4 Courthouse Area Design District -- Architecture. Within the Courthouse Area Design District, all buildings shall be compatible with Federalist and Colonial architecture as exemplified by the historic Chesterfield Courthouse, by Castlewood, and by Magnolia Grange. Architectural features shall include, but not be limited to, articulation of doors and windows, architectural ornamentation, and use of materials such as brick and/or siding for walls and standing seam metal or simulated slate for roofs. There shall be no visible flat or shed roofs permitted. Wall offsets and varied rooflines shall be used on larger buildings to create the appearance of several small buildings clustered together. Within a project, compatibility shall be achieved through the consistent use of a Federalist or Colonial architectural styles, and using materials, fenestration, scale and other architectural features appropriate to those styles. Sec. 19-588.5 Courthouse Area Design District -- Architectural compatibili~.. Within the Courthouse Area Design District, architectural treatment of all buildings shall be compatible with buildings located within the same project or within the same block or directly across any road, as determined by the director of planning. At locations where the existing buildings do not meet current zoning ordinance requirements for architectural treatment, the director of planning may approve a new architectural treatment or theme. Compatibility may be achieved through the use of similar building massing, materials, scale, colors or other architectural features. (2) That this ordinance shall become effective immediately upon adoption. 1923:62239.1 Revised 07/08/03 3:26 PM 000265 Central Area Plan Amendment Courthouse Historic Design Corridor - Opportunities and Issues The Central Area Plan (adopted February 12, 1997) identified the area along Route 10, in the vicinity of the Chesterfield County Government Center, as an area meriting special consideration relative the to architecture of buildings as new development and redevelopment occurs. Specifically, the Plan noted the concentration of historically significant structures in and around the Government Center with high visibility to Route 10. It suggested that new development or redevelopment incorporate architectural features that enhance and compliment these historic structures. Recommendation Prior and subsequent to the adoption of the Plan, the Planning Commission and Board of Supervisors ensured that new development and redevelopment in proximity to the historic Courthouse Complex Area achieved this goal through the zoning process. Staff now recommends that this effort be codified in a Zoning Ordinance amendment in conjunction with the current Central Area Plan Amendment. Courthouse Historic Design Corridor Central Ubrary Old Chesterfield County Courthouse Office Che~erfield U..e~..o~ --Cheet~.fleld Wset * ...... Design boundary Area identified in the Central Area Plan as meriting special consideration relative to design of structures. Design2 4 O00ZG6 Central Librav Administration Buildin Old Courthouse ~urthouse Area Design District ,~Recommended Design District Central Ares Plan Design Corridor ~/~\/Streets Streams N Parcels w+ E $ Castlewood Courthouse Square Office Park Chesterfield Meadows Shopping Center Courthouse Commons Center Courthouse Commons Office Park 2000 0 2000 Chesterfield Center 10,000 Courthouse Area Design District - conceptual and recommended boundaries Design2 5 000267 Examples of Historic Structures within the Corridor Old Courthouse, along Rt. 10 Castlewood at Krause Rd. and Rt. 10 Design2 6 000268 Magnolia Grange along Rt. 10, across from Old Courthouse Examples of Existing Development within the Corridor that Generally Conforms to Recommended Design Standards Bank and offices at Lori Rd. and Rt. 10 Design2 7 000269 Bank at Beach Road and Rt. 10 Office along Rt. 10, across from Old Courthouse Design2 8 000~'~O Fast food restaurant at Krause Rd. and Rt. 10 Courthouse Commons Shopping Center at Beach Rd. and Rt. 10 Design2 9 ooo; ?a. Chesterfield Meadows Shopping Center at Centralia Rd. and Rt. 10 Convenience store with fast food and gasoline sales along Rt. 10, west of Beach Rd. Design2 10 AN Affiliate of Media Genera] A~vert[sing Affidavit (This is not a bi]L PleaSe pay from invoice) P.O. Box 85333 Richmond, Virginia 23~93-0001 (804) 649~6000 ~F~F. RTF, R F'i F I,F) VA } ~,g~ ?M}040 ~te Code Description TAKF, NfITICRTAKR NOTICE THAT THE BOARD ('~ 200 X ~g 00 ATTACH THE R~CHMOND T~MES-D]SPATCH This is to certify that the attached TAKF, N©TW~ETA K'F, NOTfC,~ was published by Richmond Newspapers, Inc, in the City of Richm°nd, State of Virginia, on the foIDwing dates: 07/09/2003 07/16/2003 The first insertion being given Newspaper ~eference: Sworn teand subscribed before 1436945 ~Y commission e×Pims CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: Ju~y 23, 2003 Item Number: 16.B. Subiect: Public Hearing to Consider Amendments to Section 2-79 of the County Code to Expand Background Checks to All New Employees; Employees Who are Promoted or Transferred; and Part-time Employees in Safety Sensitive Positions County Administrator: (~~ Board Action Requested: Adoption of amendments to Section 2-79 of the County Code relating to background checks for County employees. Summary of Information: At the June 18, 2003 meeting the Board deferred the public hearing on extending background checks to new hires, promotions and transfers because of requested modifications to the ordinance by the FBI and changes in state law effective July 1. The current ordinance applies only to employees and volunteers in juvenile services positions, maintenance workers at the schools, and volunteer rescue squads. Police and Fire also conduct background checks on their employees. The new ordinance will expand background checks in two ways: First, under the new ordinance, all applicants offered a conditional offer of employment with the County, current employees who are promoted or transferred to another department and all part-time employees in safety sensitive positions who are offered a conditional offer of employment will be subject to a criminal background check. Preparer: Karla J. Gerner Attachments: Yes Title: Director, Human Resource Mana,qement 0623: 62236.1 (61619.1) No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Second, effective July 1, 2003, State law requires that all criminal background checks conducted on employees pursuant to the County's ordinance include a national criminal check conducted through the FBI. Therefore, applicants who have been offered a conditional offer of employment will be required by State law to provide fingerprints for the search. An administrative policy will be implemented detailing the procedure and cost for the background checks. 0623: 62236.1 (61619.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 2-79 RELATING TO BACKGROUND CHECKS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 2-79 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 2-79. Personnel background searches. 0~(a) This ordinance is enacted pursuant to § 19.2-389 and § 15.2-1503.1 of the Code of Virginia. In the interest of public welfare and safety it is necessary to determine whether the past criminal and/or child protective services conduct of each person described in subsections (-a-) and (b), (c) and (d) is compatible with the nature of each person's employment. (b) In addition to other background searches authorized by local, state, or federal law, the county administrator and his designees within county government shall conduct (1) criminal history_ record searches and (2) sex offender and crimes against minors registry searches for all applicants for full-time employment who are offered a conditional offer of employment with the county, all employees who are being promoted to a position in their own or another department or applying for a transfer to a position in another department, and all applicants for part-time employment in safety sensitive positions as determined by the county administrator who are offered conditional offers of employment. (-a-) (c) In addition to other background searches authorized by local, state or federal law, the county administrator and his designees within county government shall are a'.'.tkcNzed conduct (1) criminal history record searches (2) sex offender and crimes against minors registry searches and (3) child protective services central registry searches on full-time and part-time county employees who provide services to juveniles or who provide maintenance services at county schools, and applicants for county employment, both full-time and part-time, who will hold such positions and who have received a conditional offer of employment. (-~ (d) In addition to other background searches authorized by local, state or federal law, the county administrator and his designees within county government shall are a'atk,o~zed t,o conduct (1) criminal history record searches (2) sex offender and crimes against minors registry searches on volunteers for county departments who will provide services to juveniles, and volunteer rescue squads. (-o-)(e) The county administrator is authorized to identify employee and volunteer positions which meet the criteria of subsection tv) (c) andw,f"x (d) and to incorporate such list into an administrative policy which implements the provisions of this section. Such administrative policy shall indicate whether such searches shall be universal or random and shall identify consequences for past behavior. (-d-) (f) All employees, volunteers and applicants identified in subsections~,.j,t~x (b)= o~ (c)~ or (d) shall execute, as a condition of employment or service, the necessary documents to permit o623:61619.1 1 Revised 07/21/03 the searches described in this section and shall cooperate with all agencies providing information. In addition, all applicants for employment given a conditional offer of employment shall submit two sets of fingerprints for processing a nationwide background check. ~ Lg) Any employee disciplined as a result of a background search may grieve such discipline in accordance with the county grievance procedure. (2) That this ordinance shall become effective immediately upon adoption. 0623:61619.1 2 Revised 07/21/03 An Affiliate of Media General Advertising Affidavit (This is not a bill Please pay from invoice) P. O, Box 85333 Richmond, Virginia 23293~0001 (804) 649-6000 I Date V A 2 Code Description Ad Size (/'7 / / 6/7(/~ t ?A TAKR NICITI'CRTA KR N/)TICF, THAT THF, F/C)ARD O 2 O0 x ¢4 O0 ATTACH HERE Media General Operations, Publisher of THE R]CHiVION D TiMES-DiSPATCH rhis ks to certify that the attached TAK F. ~JOT[CRTAE'i5 NJ()TIC[ was Published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 07/09/2003 07 16'2003 The first insertion being given Newspaper reference: 1453897 Sworn to and subscribed before Notary PubIic Su State of Virginia City of RichmOnd My commission expires CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: July 23, 2003 Item Number: 16.C. Subiect: Public Hearing to Consider an Ordinance to Establish the "Englewood Sewer Assessment District" for 24 Lots in the Englewood Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached ordinance to establish the "Englewood Sewer Assessment District", appropriate funds in the amount of $255,415.00 for the project from the sewer fund balance, and set interest rate based on the index of average yield on United States Treasury securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank at the time the assessment ordinance is adopted. Summary of Information: In April 2002, the Utilities Department was initially contacted by several residents in the Englewood Subdivision with a request to have the public sewer system extended to serve them. In May 2003, based on signed survey forms received, the Utilities Department determined that there was sufficient community support to pursue a public hearing. On June 18, 2003, the Board set a public hearing date for July 23, 2003. Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Yes ~ No 000277 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 If an assessment district is created, the County will initially pay all engineering, construction and other costs to extend a public sewer line along portions of Fillmore Road, Beckham Drive, and Iredell Road and will then recoup the cost from the property owners. The sewer assessment on each lot may be repaid in a lump sum or over the 20-year period in semi-annual installments. The property owners will also pay interest based on the index of average yield on United States Treasury securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank at the time the assessment ordinance is adopted. A lien in the total amount of the assessment for each property will be recorded. Estimated cost of the proposed sewer lines is $255,415.00. The proposed ~Englewood Sewer Assessment District" would include twenty-four (24) lots with an assessment of $10,642.29 per lot. Out of the 24 lots, 17 (or 71%) are in support, 5 (or 21%) are in opposition, and 2 (or 8%) did not respond. After completion of the sewer extensions, those property owners wishing to connect would be required to pay a connection fee currently set at $1,465.00. There would also be the additional expense of a licensed plumber's services. In order to create the ~Englewood Sewer Assessment District", the Board must adopt the attached ordinance, with at least 2/3 members (4 out of 5) voting in favor of the ordinance. A map of the proposed assessment district and a list of the property owners and assessments are also attached. OOo;e?$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetin~l Date: July 23, 2003 Budget and Mana.qement Comments: This item requests the Board of Supervisors to adopt an ordinance to establish the Englewood Sewer District and appropriate $255,415 for the project from the sewer fund balance. Funds are available in the sewer fund balance for appropriation. This item also requests that the Board of Supervisors set an interest rate based on the index of average yield on United States Treasury securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank on the date when this ordinance is adopted. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000279 Proposed "Englewood Sewer Assessment District" Owner Name Property Address Assessment Support/Opposed Scott A. & Mary B. Ligon Jeffery S. & Jennifer C. Nelson Neal L. & Jill B. Sweeney James & Ann P. Kasemersky James Paul Couch_man Eleanor V. Morin George C. & Catherine C. Tolton Edward Brantley & M. A. Burns Frank E. Jr. & Ann U. Ward Keith T. & Renee R. Boswell James A. Redmond Jr. W. M. Mason Jr. & M. P. Mason Paul A. & Leia Tracy Caracciolo Esther Nelson Charles D. & Catherine G. Hamm Oscar J. Sr. & Ann D. Honeycutt William D. & G. C. Morrison Charles R. & Pauline B. Kerwath Charles L. & Josephine T. Cuseo Joel R. & Valerie L. Reinford Beulah D. Proffitt Alfred P. & Judith W. Elko Michael E. & Arlyn P. Gleason Cheryl S. Gardner 9611 Iredell Road 2502 Fillmore Road 2430 Fillmore Road 2422 Fillmore Road 2414 Fillmore Road 2400 Fillmore Road 9535 Beckham Drive 9601 Iredell Road 2419 Fillmore Road 9544 Iredell Road 9530 Beckham Drive 9525 Beckham Drive 9536 Iredell Road 9522 Beckham Drive 2341 Fillmore Circle 9515 Beckham Drive 9528 Iredell Road 9514 Beckham Drive 9505 Backham Drive 9504 Beckham Drive 9447 Beckham Drive 9429 Beckham Drive 9446 Beckham Drive 9436 Beckham Drive $10,642.29 $10,642.29 $10,642.29 $10,642.29 $10,642.29 $10,642.29 $10,642.29 $10,642.29 $10,642.29 $10,642.29 $10,642.29 $10,642.29 $10,642.29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 Support Support Support Opposed No Response Support Support Opposed Support Support No Response Support Support Opposed Opposed Support Support Support Support Support Opposed Support Support Support June 4, 2003 000280 ENGLEWOOD SEWER ASSESSMENT DISTRICT 2609 2601 2600 2532 2503 2501 2532 2541 2531 2521 2517 2524 2516 2510 2502 2430 9535 2502 244O 2430 2509 2422 2419 2431 2421 2411 2405 2401 2325 2501 9630 9640 9650 9660 9670 9690 9661 2414 2400 9611 9671 9681 2320 9601 2330 9544 2321 2317 2307 2333 9523 2332 2324 2316 2308 2304 / / 2300 2333 2325 2317 2309 2305 9417 2300 Proposed Assessment Di~rict Proposed Wa~ewater Proposed Manhole Proposed Parc els for r~ Assessment District Chesterfield County Department of Utilities Iinc, h equals ~00.0:)0030 feet 000281 000~8~ AN ORDINANCE TO CREATE THE ENGLEWOOD SPECIAL TAX OR ASSESSMENT SEWER DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Englewood Special Tax or Assessment Sewer District is created as follows: Section 1. Definitions. In the context of this ordinance, the following words shall have the following meaning: District: The Englewood Special Tax or Assessment Sewer District. Map of the District: The map entitled "Proposed Englewood Sewer Assessment District" prepared by the County Department of Utilities, which map is on file with the director of utilities. Section 2. Establishment of Englewood Special Tax or Assessment Sewer District. Pursuant to Code of Virginia, Section 15.2-2404 et seq., there is hereby created in the county the Englewood Special Tax or Assessment Sewer District. The area of the district shall be and the same is hereby fixed within the boundaries depicted on the map of the district. Section 3. Construction of certain sewer facilities in and adjacent to the district. The utilities department shall cause to be constructed in and adjacent to the district the sewer line and appurtenant facilities depicted on the map of the district. Section 4. Taxes or assessments upon owners of property located within the district. The cost of construction of the sewer line and appurtenant facilities located within the district shall be apportioned among the owners of property abutting the sewer line. The amount of the tax or assessment charged to each such owner shall be one twenty-fourth (1/24) of the total cost of the improvements constructed within the district, including the legal, financial and other directly attributable costs incurred by the County. The one twenty-fourth (1/24) charge shall be assessed against each lot located in the district. The amount finally taxed or assessed against each landowner shall be reported to the treasurer as soon as practicable after completion of the sewer line and appurtenant facilities located within the district, and the treasurer shall enter the same as provided for other taxes. 000283 Section 5. Installment payment of assessments. Any person against whom an assessment provided for in this article has been finally made shall pay the full amount of the assessment provided for in this article, on the due date of the first tax bill on which such assessment is shown. In no event, however, shall any part of the assessment be due prior to the completion of the sewer line and appurtenant facilities constructed pursuant to this article. As an alternative to payment as provided above, a person against whom an assessment provided for in this article has been made may pay such assessment in forty (40) equal semiannual principal installments over a period of twenty (20) years, together with simple interest on the unpaid principal balance at an annual rate equal to the index of average yield on United States Treasury Securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank on the date when this ordinance was adopted. The first of such installments shall be due on and interest on the unpaid principal balance shall accrue from the date on which the full amount of the assessment would otherwise have been due as provided above. Section 6. This ordinance shall not be set out in the County Code but shall be kept on file in the office of the director of utilities. (2) This ordinance shall be in effect immediately upon its adoption. O00Z84 July 3, 2003 The Honorable Edward B. Barber Midlothian District Supervisor Chesterfield County P.O. Box 40 Chesterfield, Virginia 23832-0040 Re: Sewer Extension for 9436 Beckham Road Dear Mr. Barber: I own a house at 9436 Beckham Road. This is in the Bon Air area of"Englewood" and as you are aware has many failing septic systems. I very much wanted to attend the meeting on July 23, 2003, to express my fi-ustration about our current sewerage problems, but I am unable to do so due to a business trip which has me out of town. I would appreciate you reading this letter at the meeting and have it become a part of the official recOrd~i~,',~: Iam in favor of the establishment of the ',Englewood Sewer Assessment District," In faCt, I Would ask that you install the sewer system as quickly as possible as we can no longer afford to spend money pumping and patching a failing septic system. In addition, I am tired of cleaning our house after too many sewage backups to count. I also have grave concerns regarding our health because of standing sewage and the diseases it can cause. This problem has diminished our quality of life, as the two grandChildren who live with us are unable to play in their own backyard. I ask that you please do the right thing and encourage the Chesterfield Board of Supervisors to approve and move forward on this project. Sincerely, Cheryl S. ~3ardner An Affiliate of ~ed a General pay fro m ) nvoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804/649-6000 [Date CJde VA Description Ad Size General Operations, Inc, Publisher of 3 N D TIM ES, DISPATCH ~e attached F.N(; f ,F,W(/ ipapers, dates: 0?/09/2003 07/16/2003 ed before 145429~ ¢ Public Supervisor )ICE. TF CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 16.D. Subiect: PUBLIC HEARING: Vacation of a Portion of Unimproved County Right of Way Known as Morrisett Road County Administrator's Comments: County Administrator: Board Action Requested: Terminate a License Agreement approved April 25, 2001; authorize the Chairman of the Board and County Administrator to execute a quitclaim deed; and, adopt an ordinance to vacate a portion of unimproved county right of way known as Morrisett Road. Summary of Information: On April 25, 2001 the Board of Supervisors approved a request to construct an 18 foot gravel driveway within a 25 foot unimproved part of Morrisett Road to access a single residence subject to the execution of a license agreement. On May 28, 2003, the Board approved the rezoning of the property and the owner, John D. Hughes, has agreed that there would be no access from his residential development to Morrisett Road. Timothy L. and Teresa E. Rice have submitted an application requesting the vacation of a portion of Morrisett Road. On June 18, 2003, the Board deferred the vacation until this meeting. Since Morrisett Road is not on the County's Thoroughfare Plan and since there will be no access to the Hughes property from Morrisset Road, staff recommends that the Board rescind the license agreement and vacate the portion of Morrisett Road as shown on the attached exhibit. District: Dale Preparer: John W. Harmon Title: Riqht of Way Manager Attachments: Ycs [--~ No # o00285 ViC! N iTY SKETCH Public Hearing: To Consider the Conveyance of and Ordinance to Vacate a Portion of Unimproved County Right of Way Known as Morrisett Road Extended ~LUFF ~L Cheste~eld County Depa~'~ment of UtiliZes Right Of Wky Office JOHN D. HUGHES PIN: 763 659 6609 DB 4087 10.47' PORTION OF 25' RIGHT OF WAY DB t'167 PG 136 TO BE QUIT CI-NMED 15.70' TIMOTHY L. AND TERESA E. RICE PIN: 764 659 4408 DB 2392 PG 1606 PORTION OF 30' RIGHT OF WAY TO BE VACATED HUGH H. AND MARY W. CRFrTENDEN PIN: 764 658 1644 DB t155 PG 612 DALE D STRICT; CHESTERF'IiE!ED ~.GOiUiN~, ~IRGINIA Chesterfield County Department of Utilities Right Of Way Office NOTE: DATA FOR THIS PLAT TAKEN FROM A PLAT DATE: JULY 3, 2003 BY ROBT. M. BLANKENSHIP, III, DATED 2/6/75, DRAWN BY: DRS AND RECORDED IN DEED BOOK 1167, PAGE 136 Richmond, Virginia 23293-000i An Affiliate of ~ledia Genera~ (804) 649-6000 Advertising Affidavit (This is n6t a bill. Please pay from invoice) 6710 W KRfl~IIKE ROAD ill4 F. RTF, R FI FJ ,B VA ?Agg2 [Date Cbde Description Ad Size Total Cost 07/16/?003 TA l{R NIOTICF, THAT ON .111I,¥ 23 200~; AT 7(}(} P ? {}0 x lO (}(} g77 44 ~TTAC H HERE Media General Operations, Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached 'r'AKF. NC)TICF. THAT©N' Jill was published by Richmond Newspapers, inc. in the City o~RiChmond, State of Virginia, on the following dates: 07/09/2003 07/i 6/2003 The first insertion being given Newspaper reference: 1464009 Sworn to and subscribed before me this ~'~& (' COg Notary Public '~pervisor(~ State of Virginia City of ~ichmond My Commission expires ~ TH S IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 23, 2003 Item Number: 16.E. Subiect: PUBLIC HEARING: Ordinance to Vacate an Eight-Foot Easement Across Lots 4 through 23, Block C, Frederick Farms Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate an eight-foot easement across Lots 4 through 23, Block C, Frederick Farms Subdivision. Summary of Information: Staff has received a request to vacate a portion of an eight-foot easement across Lots 4 through 23, Block C, Frederick Farms Subdivision. This request has been reviewed and approval is recommended. District: Hatoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs --]No # 0002~ VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE AN EIGHT FOOT EASEMENT ACROSS LOTS 4 THROUGH 23, BLOCK C, FREDERICK FARMS SUBDIVISION FARMS .LOW CT RD RD N ~rlleld County Departn~nt of UUIiUes Right Of Way Office 000289 000290 Date An Affiliate of media General Advertising Affidavit (This is n6t a bill P~ease pay from invoice) P, O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 CHERTRR FIt,D Cfi RIG/4T WAY CHF. RTRR Fl'iCI ,D Description Ad Size 220dR6 Date (}7/1 Total Cost {)7/16/?OiFi 1R I TA KF, NOTICRTHAT ON Il I[,Y 23 200~ AT 700 P ? 0(} x 16 glR 16 ATTACH HERE Media General Operations, inc. Publisher of THE RICHMOND TiMES-DISPATCH This is to certify that the attached TAKR MOTICRT-FIAT ON Il'H. was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 07/09/2003 07/16/2003 The first insertion being given .... Newspaper reference: 14640 Sworn to and subscribed before Notary Public State of Virginia City of Richmond My Commission expires 07/09/?00~ 1~-~ perviso~ ~i THI'~ IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July23, 2003 Item Number: 16.F. Subiect: PUBLIC HEARING: Request to Quitclaim a 3.571 Acre Parcel of Land to BB Hunt, L.L.C. County Administrator's Comments: PC c.,~-~~. ~ ,~;~~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 3.571-acre parcel across the property of BB Hunt, L.L.C. Summary of Information: Youngblood Tyler & Associates, P. C. has requested the quitclaim of a 3.571- acre parcel of land to BB Hunt, L.L.C. A relocated parcel of land will be dedicated to replace this portion of right of way. Staff has reviewed the request and recommends approval. District: Midlothian and Matoaca Preparer: John W. Harmon Title: Riqht of Way Manager Attachments: No VICINITY SKETCH PUBLIC HEARING: REQUEST TO QUITCLAIM A 3.57'! ACRE PARCEL OF LAND TO BB HUNT, L.L.C. I. RD N Oheaterfl~ County D~l~trrmnt ~ LJtiiOee Right Of Way Oflloe 0~6 ~ I Date An Affiliate of (This is n, ~edia General Advertising Affidavit a bill. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649~6000 VA Description Account Date Total cOSt ] 0W16/2003 'FAKE NOTI'd%TH AT ('IN .ll II,Y 2t 2(10~t AT 7Cl0 P THi NTTAC H HERE Media General Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAK-R NOTICF, T~AT C~N' Jl ff was punished by Richmond Newspapers, Inc. in the City of RiChmond, State of Virginia, on the following dates: 07/16/2003 The first insertion being given Newspaper reference: Sworn to and subscribed before Notary Public 1472137 Supervisor ~/~ State of Virginia City of Richmond My Commission expires ~ IS NOT A BILL. PLEASE PAY FROM INVOICE, THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: July23, 2003 Item Number: 17. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on August 13, 2003 at 3:00 p.m. Preparer: Lisa H. Elko Attachments: ~-] Yes Title: NO Clerk to the Board #000294