2016-07-27 PacketCHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
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Meeting Date: July 27, 2016 Item Number: 2.A.
Subiect:
County Administrator's Comments
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
The County Administrator will update the Board on the progress of various
projects as requested by the Board of Supervisors.
Preparer: Louis G. Lassiter
Attachments: Yes
Title: Assistant County Administrator
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: July 27, 2016 Item Number: 5.A.
Subiect:
Resolution Recognizing the 2016 Senior Volunteer Hall of Fame Inductees
County Administrator's Comments:
County Admin
Board Action Requested:
The Chesterfield Senior Volunteer Half of Fame Committee has requested
that the Board recognize the 2016 induction of Ms. Ruth Jordan, Ms. Irene
Barbara Mason and Ms. Nancy Ross.
Summary of Information:
Ms. Ruth Jordan was nominated by Reta Dunn -Mills at the Chesterfield
Police Department. Ms. Jordan has a lifelong commitment to volunteering.
From 1973 to 2003, she provided volunteer health care as a member of the
Bensley Bermuda Rescue Squad, where she was the first female member. Ms.
Jordan volunteers with the Chesterfield County Police Department helping
with special programs such as K-9 training, National Night Out and acting
in training scenarios for recruits. She has volunteered 7,680 hours since
attaining the age of 60. Ms. Jordan has been a resident of Chesterfield
for 80 years and retired from teaching in Chesterfield.
Ms. Irene Barbara Mason was nominated by Maria Gilmore at Chippenham
Hospital. She volunteers at St. Edwards Catholic Church, singing with a
group at two nursing homes each month. Additionally, she has been a
volunteer at Chippenham Hospital for over 41 years; the most of any
volunteer. Ms. Mason has served at the information desk, changed water
pitchers, sold newspapers, and assisted with discharging patients. She
has volunteered 16,068 hours since attaining the age of 60. Ms. Mason has
been a resident of Chesterfield since 1974.
Preparer: Debbie Leidheiser Title: Chesterfield County Senior Advocate
Attachments: Yes ❑ No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
Ms. Nancy Ross was nominated by Jay Swedenborg with Communities in Schools
of Chesterfield. Ms. Ross went from retirement to being a full-time
volunteer, advocating for seniors through her work with several programs.
These include Rebuilding Together, which provides seniors with home
repairs and handicapped ramps and at the Chesterfield County Food Bank,
she helps gather food and coordinates donations for holiday meals. Ms.
Ross worked with the Chesterfield Social Services -Ettrick Neighborhood
Foundation to establish a medication assistance program. She has
volunteered 2,616 hours since attaining the age of 60 and has lived in
Chesterfield for 27 years.
This year, the Chesterfield Senior Volunteer Hall of Fame received 15
nominations. These fifteen individuals volunteered more than 53,186 hours
of community service since attaining the age of 60.
RECOGNIZING SENIOR VOLUNTEER HALL OF FAME INDUCTEES
WHEREAS, volunteering is a powerful force for the solution of human
problems, and the creative use of human resources is essential to a
healthy, productive and humane society; and
WHEREAS, our nation's heritage is based on citizen involvement and
citizen participation, and volunteerism is of enormous benefit in building
a better community and a better sense of one's own wellbeing; and
WHEREAS, the active involvement of citizens is needed today more than
ever to combat growing human and social problems, to renew our belief that
these problems can be solved and to strengthen our sense of community; and
WHEREAS, volunteering offers all, young and old, the opportunity to
participate in the life of their community and to link their talents and
resources to address some of the major issues facing our counties, such as
education, hunger, the needs of youths, and the needs of our elderly; and
WHEREAS, agencies that benefit from volunteers should show their
appreciation and recognition to the many volunteers who possess numerous
skills and talents, which they generously and enthusiastically apply to a
variety of community tasks, and encourage others to participate in
programs as volunteers; and
WHEREAS, fifteen adults in Chesterfield County, aged 60 -plus, have
donated 53,187 hours of volunteer service since they have attained the age
of 60 and were nominated for the Chesterfield Senior Volunteer Hall of
Fame.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 27th day of July, publicly recognizes Ms. Ruth Jordan,
Ms. Irene Barbara Mason and Ms. Nancy Ross, who were selected among the
fifteen and were inducted into the Chesterfield Senior Volunteer Hall of
Fame on May 26, 2016, and expresses appreciation to these dedicated
volunteers who contribute immeasurably to various programs throughout the
area to strengthen our county and build bridges to the future.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Ms. Jordan, Ms. Mason and Ms. Ross, and a copy of this
resolution be permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
l A
Page 1 of 2
Meeting Date: July 27, 2016 Item Number: 8.A.1.
Subject:
Nominations/Appointments/Reappointments to the Youth Services Citizen Board
County Administrator's Comments:
County Administrator:
Board Action Requested:
Nominate/appoint/reappoint members to serve on to Youth Services Citizen
Board.
Summary of Information:
The purpose of the Youth Services Citizen Board is to advise the Board of
Supervisors regarding planning and policies affecting youth development and
to provide a community forum to focus on youth issues.
Clover Hill District. Supervisor Winslow recommends that the Board nominate
and appoint Moriah Rock from Clover Hill High School for a term of August 1,
2016, through June 30, 2017.
Supervisor Winslow also recommends that the Board nominate and appoint Reilly
Evans and reappoint Drew Buckley from Monacan High School for a term of
August 1, 2016, through June 30, 2017.
Ms. Rock, Ms. Evans and Mr. Buckley meet all the eligibility requirements to
fill the vacancies and have indicated their willingness to serve.
Preparer: Jana D. Carter Title: Director Juvenile Services
Attachments: Yes ENo #
4
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
Dale District. Supervisor Holland recommends that the Board reappoint Sydney
Means from L.C. Bird High School for a term of August 1, 2016, through June
30, 2017.
Supervisor Holland also recommends that the board reappoint Dae'Quan Young
from Meadowbrook High School for a term of August 1, 2016, through June 30,
2017.
Ms. Means and Mr. Young meet all eligibility requirements to fill the
vacancies and have indicated their willingness to serve.
Matoaca District. Supervisor Elswick recommends that the Board reappoint
Sarah Patton from Matoaca High School for a term of August 1, 2016, through
June 30, 2017.
Supervisor Elswick also recommends the board reappoint Laney Hull from
Manchester High School for a term of August 1, 2016, through June 30, 2017.
Additionally, Supervisor Elswick recommends the board reappoint Justin
Dunford from Cosby High School for the term of August 1, 2016 through June
30, 2017.
Ms. Patton, Ms. Hull and Mr. Dunford meet all eligibility requirements to
fill the vacancies and have indicated their willingness to serve.
Midlothian District. Supervisor Haley recommends that the Board nominate and
appoint Barry Farmer, an adult, and John Cichocki, an adult, for a term of
August 1, 2016 through June 30, 2019.
Supervisor Haley also recommends that the Board nominate and appoint Kristen
Richbourg and reappoint Peyton Badura from James River High School for a term
of August 1, 2016, through June 30, 2017.
Additionally, Supervisor Haley recommends the board nominate and appoint
Elise Pritchard, and reappoint Katherine Wroblewski from Midlothian High
School for a term of August 1, 2016, through June 30, 2017.
Mr. Farmer, Mr. Cichocki, Ms. Richbourg, Ms. Badura, Ms. Pritchard and Ms.
Wroblweski meet all eligibility requirements to fill the vacancies and have
indicated their willingness to serve.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. 0
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 27, 2016 Item Number: 8.A.2.
Subiect:
Nomination/Appointments to the Towing Advisory Board
County Administrator's Comments:
County Administrator.
Board Action Requested:
Nominate/appoint members to serve on the Towing Advisory Board.
Summary of Information:
In 1993, the Board of Supervisors established a program, pursuant to state
statute, for County police to arrange for towing service for a vehicle
involved in an crash (or which otherwise became inoperable) when the driver
did not know a towing company to call or when the vehicle was unattended or
abandoned. As part of this state -regulated program, towing companies can
apply to be placed on a County towing list that the ECC dispatcher uses for
police -requested tows. These companies must agree to abide by the terms of a
towing services contract that specifies certain operational requirements as
well as the towing fees that may be charged. The towing services contract
must be approved by the Board of Supervisors.
This state statute also required the Board to establish a towing advisory
board to advise the Board concerning appropriate terms of the towing services
contract. Accordingly, in 1993, the County established a three member Towing
Advisory Board ("TAB") consisting of one representative from the towing
and recovery operators, one representative from the Chesterfield County
Police Department, and one representative from the general public.
Preparer: Thierry G. Dupuis Title: Chief of Police
Attachments: E Yes No 4, ' 0 02
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Over time, the TAB was expanded to five members comprised of three
representatives of local towing and recovery operators, one representative
from the general public, and one representative from the Chesterfield County
Police Department. The current members were appointed by and serve at the
pleasure of the Board of Supervisors for indefinite terms.
On February 24, 2016, the Board voted to restructure the composition of the
TAB. The new structure of the TAB includes two members from the towing and
recovery operators, two members from the Chesterfield County Police
Department, and one member from the general public. The current TAB terms
expire August 31, 2016, and the new terms will begin September 1, 2016, and
expire August 31, 2019.
TAB members are to be appointed by and serve at the pleasure of the Board of
Supervisors. In accordance with the February 24, 2016 restructuring, TAB
members will serve three-year terms and are permitted to serve two
consecutive terms.
The vacancies were posted on March 18, 2016, with an application deadline of
June 1, 2016. The applications were collected by the Clerk to the Board of
Supervisors and were provided to and reviewed by the police department. Based
on that review, Colonel Dupuis recommends that the Board of Supervisors
nominate and appoint Mr. Bruce Eagle, Eagle Towing (current Chair), and Ms.
Cynthia Pearce (new applicant), Fred's Wrecker Service, from the towing and
recovery operators. Additionally, it is recommended that Mr. Asbury W.
Quillian (current community member) serve as the member from the general
public.
Colonel Dupuis also requests the Board of Supervisors appoint Sergeant Layne
Hellerstedt (current Towing Coordinator) and Lieutenant John Miller
(Administrative Lieutenant for Uniform Operations Bureau) to the TAB as the
members from the Chesterfield County Police Department.
The nominees meet all eligibility requirements to fill the vacancy and have
indicated their willingness to serve.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedures are suspended by a unanimous vote of the Board
members present. Nominees are voted on in the order in which they are
nominated.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 8.A.3.
Subject:
Nomination/Appointment to the Health Center Commission (HCC) for the County
of Chesterfield
County Administrator's Comments:
County Administrator:
Board Action Requested:
Nomination/appointment of member to the Health Center Commission.
Summary of Information:
The Health Center Commission (HCC) for the County of Chesterfield governs and
oversees the operations of Lucy Corr Village. Sarah C. Snead, Deputy County
Administrator for Human Services, serves as an ex -officio member -advisor to
the HCC.
Ms. Sue DeVincent recently resigned from the HCC, creating a vacancy on the
commission. Two applications were received for consideration to fill the
vacancy. After review of both applications, Board members concur with the
nomination/appointment of Ms. Katie McCullough to serve as an At -Large
Commissioner to complete the unfinished term of Ms. DeVincent. The
appointment is effective immediately and will expire June 30, 2019.
Under the existing Rules of Procedure, candidates for boards and commissions
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present.
Preparer: Sarah C. Snead Title: DeputyCy Administrator, Human Services
Attachments: Yes No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: B.B.I.a.
Subiect:
Resolution Recognizing "National Night Out" in Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
The attached resolution
Chesterfield County.
Preparer: Matt Rogers
Attachments: Yes
is to recognize "National Night Out" in
Title: Crime Prevention Officer
F-1 No
C 0014
RECOGNIZING "NATIONAL NIGHT OUT" IN CHESTERFIELD COUNTY
WHEREAS, each year on the first Tuesday in August, communities
across the nation band together to demonstrate their unity in the
fight against crime; and
WHEREAS, this show of solidarity by law-abiding citizens has been
named "National Night Out"; and
WHEREAS, the National Night Out event takes place on the first
Tuesday in August in Chesterfield County each year; and
WHEREAS, this year's National Night Out campaign will involve
citizens, law enforcement agencies, civic groups, businesses,
neighborhood organizations and local officials from 10,000 communities
in 50 states, U.S. territories, Canadian cities and military bases
worldwide; and
WHEREAS, National Night Out is designed to heighten crime- and
drug -prevention awareness; and
WHEREAS, this event also generates support for, and participation
in, local anti-crime programs; and
WHEREAS, National Night Out strengthens neighborhood spirit and
the relationships between police and the communities; and
WHEREAS, these events send a message to criminals that the
communities are organized and fighting back against crime; and
WHEREAS, Chesterfield County has as one of its strategic goals:
"Partner with residents to provide a safe and secure community through
prevention, readiness, and professional response"; and
WHEREAS, National Night Out is an important component in the
effort to achieve that goal.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors hereby recognizes "National Night Out" in Chesterfield
County, Virginia; thanks police, the more than 100 neighborhoods and
businesses and all others who will join to prevent crime, and all
residents and businesses in Chesterfield County who will turn on their
porch lights and other exterior lights and gather with friends and
neighbors on National Night Out, to demonstrate their unity in the
fight against crime.
0 , 1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 8.13.1.b.1.
Subject:
Resolution Recognizing Deputy Polly J. Encinas, Sheriff's Office, Upon Her
Retirement
County Administrator's Comments:
County Administrato'r:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Ms. Polly J. Encinas will retire on August 1, 2016, after 22 years of service
to Chesterfield County.
Preparer: Karl S. Leonard
Attachments: 0 Yes
F-1No
Title: Sheriff
RECOGNIZING DEPUTY POLLY J. ENCINAS UPON HER RETIREMENT
WHEREAS, on August 16, 1993, Ms. Polly Encinas joined the
Chesterfield County Sheriff's Office as a deputy under Sheriff Clarence
G. Williams, Jr. and faithfully served under Sheriff Dennis S. Proffitt
and current Sheriff Karl S. Leonard; and
WHEREAS, Deputy Encinas was transferred to the Workforce Unit in
March 2000, where she was instrumental in assisting the unit with the
vast laundry workload at the Lucy Corr Nursing Home, as well as the
recordkeeping it entails; and
WHEREAS, Deputy Encinas was transferred to the Classification Unit
in May 2006, where she processed inmates' risk assessments, initial
classification, housing and work assignments; and
WHEREAS, Deputy Encinas was transferred to the Courts Unit in
February 2010, where she worked in various security assignments
including building security, with the responsibility of ensuring that
all persons who entered the courthouse were without weapons or any other
dangerous items, as well as communicating her knowledge of the
department; and
WHEREAS, Deputy Encinas was transferred to the Transportation Unit
in March 2014, where she been assigned up to her retirement date,
providing strong leadership to her peers; and
WHEREAS, Deputy Encinas has demonstrated her versatility, skill and
strong work ethic in a wide range of departmental assignments in both
the Correctional and Court Services sections of the department; and
WHEREAS, in October 2010, Deputy Encinas met all requirements to
qualify as a Deputy First Class; and
WHEREAS, Deputy Encinas received numerous letters of appreciation
and commendation for her dedication and service to the employees and
citizens of Chesterfield County; and
WHEREAS, Deputy Encinas will retire from the Sheriff's Office on
August 1, 2016, after faithfully serving Chesterfield County for 22
years.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes the outstanding contributions of Deputy Polly
J. Encinas, expresses the appreciation of all residents for her service
to Chesterfield County and extends appreciation for her dedicated
service to the county and congratulations upon her retirement, as well
as best wishes for a long and happy retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 8.13.1.b.2.
Subject:
Resolution Recognizing Firefighter David P. Latham, Chesterfield Fire and
Emergency Medical Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Firefighter David P. Latham retired from the Chesterfield Fire and Emergency
Medical Services Department on July 1, 2016, after providing nearly 27 years
of service to the residents of Chesterfield County.
Preparer: Edward L. Senter Jr. Title: Fire Chief
Attachments: Yes F-1 No
RECOGNIZING FIREFIGHTER DAVID P. LATHAM
UPON HIS RETIREMENT
WHEREAS, Firefighter David P. Latham retired from the Chesterfield Fire
and Emergency Medical Services Department, Chesterfield County, on July 1,
2016; and
WHEREAS, Firefighter Latham served as a Volunteer Emergency Medical
Technician with the Bensley -Bermuda Volunteer Rescue Squad from 1977-1987;
and
WHEREAS, Firefighter Latham attended Recruit School #21 in July 1989,
and has faithfully served the county for nearly 27 years in various
assignments, as a firefighter at the Bensley, Matoaca, Dale, Bon Air, Buford,
Chester, Airport, Ettrick, and Beach Road Fire and EMS Stations; and
WHEREAS, Firefighter Latham was recognized with an Emergency Medical
Services Award for his advanced lifesaving actions for a patient in cardiac
arrest in December 1991; and
WHEREAS, Firefighter Latham was recognized with a Lifesave Award for the
successful rescue of a citizen trapped in a structure fire in April 1997; and
WHEREAS, Firefighter Latham was recognized with an EMS Unit Citation for
providing exemplary service during a head-on collision involving two vehicles
on Beach Road in May 1999; and
WHEREAS, Firefighter Latham was recognized with an EMS Unit Citation for
the team efforts in caring for a patient in cardiac arrest in March 2000; and
WHEREAS, Firefighter Latham was recognized with an EMS Unit Citation for
the teamwork efforts involved during the violent collision of a vehicle and a
motorcycle in June 2002; and
WHEREAS, Firefighter Latham was recognized as one of the first
Chesterfield Fire and Emergency Medical Services members to become certified
by the Department of Transportation for the Car Safety Seat Program in August
1997; and
WHEREAS, Firefighter Latham served as a fire and life safety instructor
for over 20 years providing educational opportunities for the 2nd grade
education program and other fire and life safety programs.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Firefighter David P. Latham,
expresses the appreciation of all residents for his service to the county,
and extends appreciation for his dedicated service and congratulations upon
his retirement.
=-hRCPiu!
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 8.13.1.b.3.
Subject:
Resolution Recognizing Lieutenant John P. Jones, Fire and Emergency Medical
Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Request
Adoption of GL CL c- J.cu. l.c�viuL-ivii.
Summary of Information:
Lieutenant John P. Jones retired from the Fire and Emergency Medical Services
Department on June 1, 2016, after providing 33 years of service to the
residents of Chesterfield County.
Preparer: Edward L. Senter Jr. Title: Fire Chief
Attachments: Yes No #
RECOGNIZING LIEUTENANT JOHN P. JONES
UPON HIS RETIREMENT
WHEREAS, Lieutenant John P. "JP" Jones retired from the Chesterfield
Fire and Emergency Medical Services Department, Chesterfield County, on June
1, 2016; and
WHEREAS, Lieutenant Jones attended Recruit School #14 in 1983,
graduating as the top recruit in his class and has faithfully served the
county for 33 years in various assignments as a firefighter at the Buford,
Clover Hill, and Wagstaff Fire and EMS Stations; and
WHEREAS, Lieutenant Jones was promoted to the rank of sergeant in 1990,
and received a title change to lieutenant in 1992; serving as an officer at
the Ettrick, Dutch Gap, Chester, Bon Air, and Swift Creek Fire and EMS
Stations; and while serving in this capacity, Lieutenant Jones served as an
acting captain at the Dutch Gap and Swift Creek Fire and EMS Stations; and
WHEREAS, Lieutenant Jones was an advanced life support provider for 23
years, distinguishing himself as a certified cardiac technician in 1993 and a
National Registered Paramedic in 1995; and
WHEREAS, Lieutenant Jones served as an assistant fire marshal, and as a
member of the Chesterfield Fire and Emergency Medical Services and Division 1
Regional Dive, Search and Technical Rescue Team; and
WHEREAS, Lieutenant Jones was recognized in 1984 for his accomplishment
as the Rookie Firefighter of the Year; and
WHEREAS, Lieutenant Jones was awarded Career Firefighter of the Year in
1988; and
WHEREAS, Lieutenant Jones was recognized in February 1999 with a
Lifesave Award for his advanced lifesaving actions for a patient in cardiac
arrest; and
WHEREAS, Lieutenant Jones was recognized with an EMS Unit Citation and a
EMS Lifesave Award for teamwork and lifesaving measures involved while caring
for a patient who had life-threatening burns in March 2004.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Lieutenant John P. Jones,
expresses the appreciation of all residents for his service to the county,
and extends appreciation for his dedicated service and congratulations upon
his retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 8.13.1.b.4.
Subject:
Resolution Recognizing Debra S. Moneymaker, Police Department, Upon Her
Retirement
County Administrator's Comments:
County Administrator:
Board Action Request
Adoption of the = ;�
---- - - - - - - - - - - - - .
Summary of Information:
Mrs. Debra S. Moneymaker will retire from the Police Department on August 1,
2016, after providing over 27 years of service to the residents of
Chesterfield County.
Preparer: Colonel Thierry G. Dupuis Title: Chief of Police
—1
Attachments: Yes No
0 F 0 4�k`ol 2
RECOGNIZING MRS. DEBRA S. MONEYMAKER UPON HER RETIREMENT
WHEREAS, Debra S. Moneymaker will retire from the Chesterfield County
Police Department on August 1, 2016, after providing over 27 years of quality
service to the residents of Chesterfield County; and
WHEREAS, Mrs. Moneymaker has faithfully served the county in the
capacity of Senior Clerk Typist/Receptionist, Data Entry Operator, Senior
Office Assistant, Customer Service Representative and Senior Customer Service
Representative; and
WHEREAS, Mrs. Moneymaker and her co-workers received a Unit Citation
Award in 2004 as a member of the Records Department for the professionalism,
dedication and diligence displayed in achieving a 99.7 percent accuracy rate
in records management and providing superior customer service while the
department was operating well below authorized staffing; and
WHEREAS, Mrs. Moneymaker had an instrumental role in the relocation of
the Record Room to another building, keeping a positive attitude during the
entire move and ensuring that the quality of customer service was maintained
at the highest levels; and
WHEREAS, Mrs. Moneymaker was consistently praised during her career for
her diligence in treating each customer courteously with respect and dignity
and in going the extra mile to ensure customers' needs were met; and
WHEREAS, Mrs. Moneymaker was a dependable employee, an excellent team
player and always displayed great professionalism and knowledge of police and
county policies and procedures in her daily interactions with internal and
external customers; and
WHEREAS, Mrs. Moneymaker has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and-
WHEREAS,
nd
WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs.
Moneymakers' diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mrs. Debra S. Moneymaker, and extends on behalf of its
members and the residents of Chesterfield County, appreciation for her
service to the county, congratulations upon her retirement, and best wishes
for a long and happy retirement.
o','
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 8.13.1.b.5.
Subiect:
Resolution Recognizing Corporal Michael A. Paris, Police Department, Upon His
Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Corporal Michael A. Paris will retire from the Police Department on August 1,
2016, after providing nearly 26 years of service to the residents of
Chesterfield County.
Preparer: Colonel Thierry G. Dupuis Title: Chief of Police
Attachments: Yes No
RECOGNIZING CORPORAL MICHAEL A. PARIS UPON HIS RETIREMENT
WHEREAS, Corporal Michael A. Paris will retire from the Chesterfield
County Police Department on August 1, 2016, after providing nearly 26 years
of outstanding quality service to the residents of Chesterfield County; and
WHEREAS, Corporal Paris has faithfully served the county in the capacity
of Patrol Officer, Detective, Detective First Class, Senior Detective, Master
Officer, Master Detective, Career Detective, and Corporal; and
WHEREAS, during his tenure, Corporal Paris also served as a General
Instructor, as a member of Metropolitan Fraud Association, the Richmond
Metropolitan Task Force, and was assigned to the FBI Joint Terrorism Task
Force; and
WHEREAS, Corporal Paris, while serving as a member of the Multi -
Jurisdictional Special Operations Group, was the recipient of a Unit
Citation, after the group's tenacity and dedication during an investigation
resulted in the seizure of over 17,000 fake designer goods, seven vehicles,
$21,000 in cash, and the arrest and subsequent charge of 12 people with
multiple felonies and misdemeanors; and
WHEREAS, Corporal Paris, along with his fellow Economic Crime Unit
detectives, was awarded a Unit Citation for their tireless efforts
investigating internet fraud, intellectual property theft, interstate check
fraud rings and crimes against senior citizens, which led to the arrest of
numerous suspects responsible for over $500,000 in losses; and
WHEREAS, Corporal Paris was the recipient of a Chief's Commendation
recognizing his investigative and interrogation skills in the resolution of a
series of residential burglaries; due to his efforts, suspects were arrested
and confessed, and approximately $20,000 in stolen property was recovered and
returned to their owners; and
WHEREAS, Corporal Paris was awarded an Achievement Award for his actions
during an extensive, joint FBI investigation, into a Counterfeit Products/
Money Laundering Operation, and the investigation yielded hundreds of
thousands of dollars in counterfeit products, fake identifications and
illegal documents and that resulted in nine suspects being arrested on 21
felony charges; and
WHEREAS, Corporal Paris is recognized for his excellent communications
and human relations skills, his professionalism and his teamwork, all of
which he has utilized within the Police Department and in assisting residents
of Chesterfield County; and
WHEREAS, Corporal Paris has received numerous letters of commendation,
thanks and appreciation for services rendered; and
WHEREAS, Corporal Paris has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Corporal Paris's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Corporal Michael A. Paris, and extends on behalf of
its members and the residents of Chesterfield County, appreciation for his
service to the county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
CHESTERFIELD COUNTY
AGEVEWk=�
BOARD OF SUPERVISORS
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 8.13.1.b.6.
Subject:
Resolution Recognizing Corporal Keith A. Vincent, Police Department, Upon His
Retirement
County Administrator's Comments:
County Administrator
Board Action Requesl
Adoption of the attached resolution.
Summary of Information:
Corporal Keith A. Vincent will retire from the Police Department on August 1,
2016, after providing nearly 26 years of service to the residents of
Chesterfield County.
Preparer: Colonel Thierry G. Dupuis Title: Chief of Police
Attachments: Yes No 93,100027
RECOGNIZING CORPORAL KEITH A. VINCENT UPON HIS RETIREMENT
WHEREAS, Corporal Keith A. Vincent will retire from the Chesterfield
County Police Department on August 1, 2016, after providing nearly 26 years
of outstanding quality service to the residents of Chesterfield County; and
WHEREAS, Corporal Vincent has faithfully served the county in the
capacity of Patrol Officer, Senior Police Officer, Master Police Officer,
Master Detective, Career Detective, and Corporal; and
WHEREAS, during his tenure, Corporal Vincent also served as a Field
Training Officer, General Instructor, Evidence Technician, Computer Forensic
Specialist, and served as a federally sworn officer of the Internet Crimes
Against Children Task Force; and
WHEREAS, Corporal Vincent was fluent in Spanish and was repeatedly
called upon as a shift interpreter; and
WHEREAS, Corporal Vincent was an expert in computer data recovery and
electronic evidence security and was the sole person in the agency capable of
forensically recovering data from computers and other electronic storage
devices; and
WHEREAS, Corporal Vincent was recognized with a Chief's Commendation
Award for saving the life of a four-year-old drowning victim, when he, along
with another officer, performed CPR until the child began breathing and
rescue personnel arrived, thereby preventing a tragic accident from becoming
fatal; and
WHEREAS, Corporal Vincent received an Achievement Award for his actions
while serving on a committee that was formed to develop the first Spanish
language training class for the basic police academy, using an interactive
and team approach to training with the goal of bridging the language gap
between the police and the Hispanic community; and
WHEREAS, while serving as a member of the Crimes Against Persons Unit,
Corporal Vincent was a recipient of a Unit Citation, after the unit handled
over 1,100 cases involving more than 1,400 victims, and due to their teamwork
and diligence, the unit achieved an extremely high clearance rate, including
a 100 percent homicide rate, and the arrest of over 250 suspects; and
WHEREAS, Corporal Vincent is recognized for his excellent communications
and human relations skills, his professionalism and his teamwork, all of
which he has utilized within the Police Department and in assisting residents
of Chesterfield County; and
WHEREAS, during his tenure, Corporal Vincent has received numerous
letters of commendation, thanks and appreciation for services rendered; and
WHEREAS, Corporal Vincent has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Corporal Vincent's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Corporal Keith A. Vincent, and extends on behalf of
its members and the residents of Chesterfield County, appreciation for his
service to the county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
CHESTERFIELD COUNTY
wN BOARD OF SUPERVISORS Page 1 of 1
�AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.1.c.
Subiect:
Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout
County Administrator's Comments:
County Administrator: -:� C
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Staff has received a request for the Board to adopt resolutions
recognizing Mr. Chad Brian Galusha, Troop 819, sponsored by Saint John's
Episcopal Church, and Mr. Thomas Hayden Gann, Troop 2890, sponsored by
Brandermill Church, upon attaining the rank of Eagle Scout.
Mr. Galusha and Mr. Gann are unable to attend the meeting.
Preparer: Janice Blakley
Attachments: 0
Yes
Title: Clerk to the Board
F-1
No
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916;
and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least twenty-one merit badges in a wide
variety of skills including leadership, service and outdoor life,
serving in a leadership position in a troop, carrying out a service
project beneficial to his community, being active in the troop,
demonstrating Scout spirit, and living up to the Scout Oath and Law,
Mr. Chad Brian Galusha, Troop 819, sponsored by Saint John's Episcopal
Church, and Mr. Thomas Hayden Gann, Troop 2890, sponsored by
Brandermill Church, have accomplished those high standards of
commitment and have reached the long -sought goal of Eagle Scout, which
is received by only four percent of those individuals entering the
Scouting movement; and
WHEREAS, growing through their experiences in Scouting, learning
the lessons of responsible citizenship, and endeavoring to prepare
themselves for a role as a leader in society, Chad and Thomas have
distinguished themselves as members of a new generation of prepared
young citizens of whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes Mr. Chad Brian Galusha and Mr. Thomas Hayden
Gann, extends congratulations on their attainment of Eagle Scout, and
acknowledges the good fortune of the county to have such outstanding
young men as its citizens.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
qr\�i i AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.1.d.
Subject:
Adoption of Resolution Renaming the Clover Hill Police Support Facility
County Administrator's Comments:
County Administrator:
It is requested that the Board of Supervisors rename the Clover Hill Police
Support Facility to the Chesterfield County Police Department Community
Services Building in honor of Captain Jason Zaccarine.
Summary of Information:
Colonel Thierry Dupuis, Chief of Police, has requested approval to rename the
Clover Hill Support Facility to the Chesterfield County Police Department
Community Services Building in honor of Captain Jason Zaccarine.
Captain Zaccarine joined the Chesterfield County Police Department in 1994
and graduated from the police academy in 1995. He rose through the ranks,
working as a patrol officer, a detective, a sergeant, a lieutenant and a
captain. His love for his work reminded those around him of the saying, "If
you have a job that you love, it is no longer a job."
Captain Zaccarine was assigned as the Commander of the Community Services
Division in November 2012. Community Services focuses on community outreach
to the residents of Chesterfield County. Captain Zaccarine touched the lives
of so many community members, and he enjoyed meeting each and every person
who passed through our doors.
Captain Zaccarine was diagnosed with cancer in August 2014. After a six-month
battle with this disease, he passed away on Thursday, February 5, 2015. He
was 43 years old.
Preparer: Thierry Dupuis
Attachments: 0 Yes
Title: Chief of Police
F-1 No
�G0-32
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
In his honor, Colonel Dupuis requests to rename the Clover Hill Support
Facility to the Chesterfield County Police Department Community Services
Building. This building houses the Chesterfield County Police Department's
Community Services Division.
'00.00-3.3
RESOLUTION RENAMING THE CLOVER HILL POLICE SUPPORT FACILITY BUILDING
HONORING CAPTAIN JASON ZACCARINE
WHEREAS, Captain Jason Zaccarine joined the Chesterfield County Police
Department in 1994, graduating from the police academy in 1995; and
WHEREAS, Captain Zaccarine rose through the ranks of the Chesterfield
County Police Department, working as a patrol officer, detective, sergeant,
lieutenant and captain; and
WHEREAS, Captain Zaccarine became the Commander of the Community
Services Division in November 2012, focusing on community outreach to the
residents of Chesterfield County; and
WHEREAS, Captain Zaccarine was diagnosed with cancer in August of 2014,
and, after a six-month battle, passed away on February 5, 2015, at the age of
43; and
WHEREAS, Captain Zaccarine served honorably for 20 years, providing all
the residents of Chesterfield County with public service marked by integrity
and commitment.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes and honors the efforts of Captain Jason Zaccarine to
improve the quality of life of Chesterfield County community members and
hereby renames the Clover Hill Police Support Facility, located at 2730 Hicks
Road, as the Chesterfield County Police Department Community Services
Building, in his honor.
3000,34
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
NC1N1A
Meeting Date: July 27, 2016 Item Number: 8.13.2.
Subiect:
Request of the Friends of the Library for Approval to Serve Alcoholic
Beverages at Meadowdale Library on Saturday, August 6, 2016, for a Fund
Raising Event
County Administrator's Comments:
County Administrator: _
Board Action Requested:
Consider the request of the Friends of the Library to serve alcoholic
beverages at a fund raising event at Meadowdale Library on Saturday, August
6, 2016, subject to the attached conditions.
Summary of Information:
The County Code prohibits alcoholic beverages from being possessed and
served at county libraries except during specific events for which the
Board has granted approval.
The Friends of the Library have requested permission to serve beer and wine
during a Chesterfield County Public Library Staff Art Show on August 6,
2016 from 6:00 p.m. to 8:00 p.m. at the Meadowdale Library. In addition to
beer and wine, the Friends also intend to serve light hors d'oeuvres. The
event will take place entirely inside the library, at a time when the
library is not open to the public. Staff believes the event can take place
safely, subject to the attached conditions. The Friends have successfully
hosted similar events at the Meadowdale Library in the past, subject to the
same conditions that staff is recommending for this event.
Preparer: Jeffrey L. Mincks
Attachments: Yes
F-1 No
Title: County Attorney
0505:96717.1
CONDITIONS FOR APPROVAL OF STAFF ART SHOW
TO SERVE WINE AND BEER AT MEADOWDALE LIBRARY
1. The Event shall be conducted on Saturday, August 6, 2016. The Event shall not begin before
6:00 p.m., and it shall end no later than 8:00 p.m.
2. No alcoholic beverages shall be served at the Event other than beer and wine, and no alcoholic
beverages shall be served at any time other than during the hours set forth in Condition One, above.
3. Friends of the Library shall provide the Risk Manager with a Certificate of Insurance, in a form
approved by the Risk Manager and the County Attorney, and making the County additional insured, with a
Commercial General Liability Limit (including Liquor Liability) of $1,000,000 per occurrence.
4. Permit holder shall comply with all County noise ordinances and with all conditions imposed by
County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the
Event.
5. If an ABC permit is required for the event, it shall be obtained at least 14 days prior to the event,
and a copy of it shall be provided to the County's Risk Manager at least 10 days prior to the Event. The ABC
permit shall be limited to the exact hours approved for the Event by the Board of Supervisors.
6. The terms and conditions of the ABC permit shall be complied with in all respects by both the
Friends of the Library and all persons attending the Event.
7. Friends of the Library shall supply, at its expense, one bartender for the Event who shall be on
duty at all times during the Event and who shall comply with all terms and conditions of the ABC permit for the
event, if such a permit is necessary. The bartender shall refrain from drinking any alcoholic beverage while on
duty.
8. Failure to comply with any of the aforementioned conditions shall be grounds for revoking the
permit. The permit may be revoked by the County Administrator or his designee.
30()3(6
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 27, 2016 Item Number: 8.13.3.
Subject:
Award Construction Contract to Davis Brothers Construction Company, Inc. for
Renovations to the Storefront in the One -Story Police Building
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the Director of Purchasing to award a construction contract to
Davis Brothers Construction Company, Inc. in the amount of $134,847 to
renovate storefront in the one-story Police Department Building.
Summary of Information:
In late December of 2015, renovation of the Police Department space
commenced. The first components are nearing completion, including restroom
renovations, lighting, and electrical improvements. A notice to proceed was
issued on July 5, 2016 for the second phase of the one-story renovation
including minor office layout changes, minor wall demolition, erection of new
walls, lamination of hallway walls with sheetrock, painting, carpet
replacement, installation of new acoustical ceiling tiles and relocation of
the front desk officer from the front lobby to a secured area behind a
masonry wall.
Preparer: Robert C. Key
Preparer: Allan M. Carmod
Attachments: 0 Yes
1-1 No
Title: Director of General Services.
Title: Director of Budget and Management
01
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Final improvements include replacement of the glass storefront at the
entrance to the one-story Police Department Building and the replacement of
two sets of doors. The glass storefront addresses a maintenance issue where
seals around the glass panels have deteriorated over time which has led to
the glass becoming hazy, thus restricting visibility. The replacement of the
current storefront with double -insulated glass panels will also improve
energy efficiency during the heating and cooling seasons. The replacement of
two old wooden doors leading to secured areas of the Police Department with
more secure doors is part of several strategies to improve the overall
security of the police entrance area.
The county received three competitive bids with Davis Brothers Construction
Company, Inc. being the lowest responsive and responsible bidder. The
existing project appropriations are sufficient to cover the cost of this
contract.
Replacement of the entrance was planned to be completed at a later time as a
major maintenance project. Rather than wait, it was decided to complete this
project now as part of the larger renovation project. This is the last
component of the Police Building renovation.
M *114 CU QUORID) RE FRONT
cap
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 8.13.4.
Subject:
Acceptance of State Roads
County Administrator's Comments:
County Administra
Board Action Requested:
Adoption of a resolution for the referenced state roads acceptance.
Summary of Information:
Bermuda District: The Pointe at Magnolia Lakes Section 1, a portion of
Midlothian District: Hallsley Section 5
Hallsley Section 7
Hallsley Section 10
Preparer: Scott B. Smedley
Attachments: Yes
� No
Title: Director, Environmental Engineerin_q
TCS: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - The Pointe at Magnolia Lakes,
a portion of
DISTRICT Bermuda
MEETING DATE: July 27, 2016
ROADS FOR CONSIDERATION: Blossom Pointe Pd
Magnolia Shore Ln
Ticinity Map: The Pointe at Magnolia Lakes, a portion of
PmduzedEp CftosbMa0dCountIG3
70: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance- Halls[ey Section 5
DISTRICT Midlothian
lml4:*IwIrej2T."%I--IjMr
AUMUM
ROADS FOR CONSIDERAMON: BrightwaltonRd
M o ntc raft Wy
Saville Chase Ln
Vicinity Map: Hallsley Section 5
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Hallsley Section 7
DISTRICT Midlothian
MEETING DATE: July 27, 2016
ROADS FOR CONSIDERA11ON: Saville Chase Ln
Saville Chase PI
Saville Chase Tn
Vicinity Map: Hallsley Section 7
Produoid fly count GasGO,0043
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance- Hallsley Section 10
DISTRICT Midlothian
MEETING DATE: July 27, 2016
ROADS FOR CONSIDERA71ON: Binley Rd She and Dr
Lambourne Rd Webster Crescent Ln
Massey Hope St
ViciNty Map: Hallsley Section 10
FlOdMd E� CN45brfWd CoUntj G�S
Is=
6241-1:191191
MIN
WIN A
Meeting Date: July 27, 2016 Item Number: 8.113.5.a.
Set a Public Hearing for August 24, 2016, to Consider Revisions to Chapter
9 of the County Code Relating to Tangible Personal Property Taxes
County Administrator's Comments:
County Administrator;
Board Action Requested:
The Board of Supervisors is requested to set a public hearing for August 24,
2016, to consider amending the County Code to eliminate the late filing
penalty for motor vehicles; exempt non -business, non -motorized boats under 18
feet from taxation; revise the language in Sec. 9-52f to eliminate the phrase
"at the option of the taxpayer"; and raise the minimum personal property tax
bill to $10.
05=rA MOMI
This item requests the Board of Supervisors set a public hearing for August
to consider four amendments to Chapter 9 of the County Code relating to
tangible personal property taxes. The first three stem from a review of
County ordinances ahead of the implementation of the new taxation management
system. First, the elimination of the late filing fee for motor vehicles is
recommended as it is deemed to be particularly punitive as those individuals
are already paying penalty and interest on the delinquent tax amount itself.
Second, it is recommended that personal, non -motorized watercraft under 18,
in length be exempted from taxation. This category is onerous on citizens,
difficult to administer and track for staff, and affected items such as
canoes are very similar to (and often confused with) sporting equipment which
is currently exempt. The third item is simply a language clean-up item
Preparer:
Preparer:
Preparer:
Richard Cordle
Joe Horbal
Allan Carmody
Attachments: 0 Yes F -I No
Title: Treasurer
Title: Commissioner of the Revenue
Title: Director, Budget and Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
that eliminates the phrase "at the option of the taxpayer" from Sec. 9-52f in
order to align County Code with existing State Code. These three items carry
a current budget impact of approximately $58,000 annually.
In addition to those three items, this public hearing also includes a
revision to Chapter 9 of the County Code to raise the minimum assessment that
generates a personal property tax bill such that no assessment should be made
that results in a tax bill of less than $10 versus the current $5 threshold.
This issue was included as part of the Jumpstart Initiative in the FY2017
budget as an avenue to provide business personal property relief for small
businesses. Under this proposal a small business with tangible personal
property assets valued at $275 or less would not receive a bill, though the
exemption would also apply to other classes such as vehicles that are valued
similarly. This item carries a price tag of around $80,000, but has already
been incorporated into the FY2017 budget as noted.
All discussed changes would be effective for tax year 2017 which begins on
January 1, 2017.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 9-51, 9-52, 9-54, AND 9-60
RELATING TO PAYMENT OF TANGIBLE PERSONAL PROPERTY TAXES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 9-51, 9-52, 9-54, and 9-60 of the Code of the County of Chesterf eld, 1997,
as amended, are amended and re-enacted to read as follows:
Chapter 9. FINANCE AND TAXATION
ARTICLE III. TANGIBLE PERSONAL PROPERTY TAXES
DIVISION 1. GENERAL PROVISIONS
Sec. 9-51. Payment.
(a) The tangible personal property tax levied on personal property, including mobile homes,
and the machinery and tool tax levied on machinery and tools is due and payable on June
5 of each calendar year; however, any prorated tax levied on motor vehicles shall be due
and payable in accordance with sections 9-52 et seq. Any person failing to pay such taxes
on or before the due date shall incur a penalty of ten percent which shall be added to the
amount of taxes owed from such taxpayer. The treasurer shall account for the penalty
collected in his settlement. The penalty imposed shall not exceed the greater of ten
percent of the tax assessable or due or the sum of $2.00, whichever is greater. The
penalty assessment shall not be a defense to any criminal prosecution for failing to make
the return of taxable property as required by law or this section.
(b) All returns of tangible personal property subject to taxation, including mobile homes,
machinery and tools, shall be filed by every person liable for the tax with the office of the
commissioner of the revenue on forms furnished by it, on or before March 1 of each
calendar year; however, every person liable for any prorated tax shall file a return in
accordance with section 9 -53. -Any per -son failing to filo s ie ,.o,-,,,.,, on ,. befer-e the due
levies due from sueh ta-Epayen The treasufer- shall aeeeunt for- the Penalty eelleeied in his
settlemei4. There shall be no penalty for- any person liable for- a pr-er-ated twE who fa
fpm.
(dc) In addition to the penalties provided herein, any such taxes remaining unpaid on
the first day of the month next following the month in which such taxes become due,
shall be delinquent and shall accrue interest at ten percent per annum.
(ed) Upon a written request, the commissioner of the revenue may extend the time for
filing tangible personal property returns. The taxpayer must submit a request for an
extension of time on or before March 1, including the reason for the extension request.
0623:96888.1 1 X0047
Upon receipt of such request, the commissioner of the revenue may grant or refuse the
request, and shall notify the taxpayer of his decision. Any extension of the filing date
shall be for a fixed number of days, but not more than 60 days.
(fe)Motor vehicle, boat or trailer owners are required to file a new personal property tax
return on or before March 1 of any tax year for which there is (i) a change in the name or
address of the person or persons owning the vehicle; (ii) a change in the situs of the
vehicle; or (iii) any other change affecting the assessment of the personal property tax on
the vehicle for which a tax return was previously filed. Unless and until such a new
personal property tax return is filed, the most recent tax return filed prior to January 1,
1996 or any return filed thereafter shall be the basis for the assessment of a motor vehicle
boat or trailer. Motor vehicle, boat or trailer owners are required to file a return as stated
in sections 9-51(b) and 9-53 when acquiring one or more vehicles for which no personal
property tax return has been filed with the county.
Sec. 9-52. Proration of personal property tax.
(a) Except for trucks and trailers with a gross vehicle weight over 10,000 pounds which are
used in interstate commerce the tangible personal property tax shall be levied upon motor
vehicles which have acquired a situs within the county after January 1 for the balance of
the tax year. Such tax shall be prorated on a monthly basis. The tax is due within 30 days
of the date of the treasurer's bill. Any person failing to pay any taxes on or before the due
date shall incur penalties and interest as set forth in section 9-51.
(b) When any person acquires a motor vehicle with situs in the county after January 1 or after
the day on which it acquired situs ("situs day"), the tax shall be assessed for the portion of
the tax year during which the new owner owns the motor vehicle and it has situs in the
county.
(c) When any motor vehicle loses its situs after January 1 or its situs day, the tax shall be
relieved and shall be refunded if it has already been paid. However, no refund will be
made if the situs of the vehicle becomes a Virginia locality that does not prorate personal
property tax.
(d) When any person sells or otherwise transfers title to a motor vehicle with a situs in the
county after January 1 or its situs day, the tax shall be relieved on a prorated monthly
basis, and the relieved tax already paid shall be refunded.
(e) For the purposes of proration under section 9-52(a) through (d), a period of one-half of a
month or more shall be counted as a full month and a period of less than one-half of a
month shall not be counted.
(f) Any refund shall be made within 30 days from the county's determination that the tax is
properly relieved. At the optio,, of the ta-xp ye . n ny refund due under section 9-52(c)
and (d) may be credited against the tax due on any motor vehicle owned by the taxpayer
during the same tax year.
000
Sec. 9-54. Minimum assessments.
The commissioner of the revenue shall not make an assessment under the provisions of this
article if the assessment would result in issuing a tax bill for less than &5 89$10.00.
0623:96888.1 2 C ",048
W••
DIVISION 2. EXEMPTIONS
Sec. 9-60. General provisions.
The following household goods and personal effects of county residents are hereby exempt
from taxation as tangible personal property:
(a) Bicycles and mopeds as defined by Code of Virginia, § 46.2-100.
(b) Household and kitchen furniture, including gold and silver plates, plated ware, watches
and clocks, sewing machines, refrigerators, automatic refrigerating machinery of any
type, vacuum cleaners and all other household machinery, books, firearms and weapons
of all kinds.
(c) Pianos, organs, phonographs, record players and records to be used therewith, musical
instruments of whatever kind, radio, television and other home entertainment equipment.
(d) Oil paintings, pictures, statuary, curios, articles of virtue and works of art.
(e) Diamonds, cameos or other precious stones and all precious metals used as ornaments or
jewelry.
(f) Sporting and photographic equipment.
(g) Clothing and objects of apparel.
(h) Computers and accompanying equipment not used in a business.
(i) All other tangible personal property used by an individual or a family or household
incident to maintaining an abode.
(j) Privately owned pleasure boats and watercraft, nonmotorized and under 18 feet, used for
recreational purposes only.
(2) That this ordinance shall become effective on January 1, 2017.
3 0 GO 49
0623:96888.1 3
C"O"HESTERFIELD COUNTYm
BOARD OF SUPERVISOR
AGENDA I
im-num
L03M, Date: July 27, 2016 Item flumber: 8.113.5.b.
Set a Public Hearing for August 24, 2016, to Consider a Revision to Chapter 6
of the County Code Relating to Business Licenses
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to set a public hearing for August 24,
2016, to consider amending the County Code in order to raise the $10 gross
receipts threshold for business license tax from $200,000 to $300,000 for tax
year 2017, index the threshold gross receipt amount on annual basis to the
core consumer price index (CPI) , and to replace the graduated late filing
penalty structure with a flat ten percent penalty.
This item requests the Board of Supervisors to set a public hearing for
August to consider two changes to Chapter 6 of the County Code, relating to
business licenses. First, it is recommended that the gross receipt threshold
that establishes which businesses pay a flat $10 fee versus various industry
classification tax rates be increased from the current $200,000 to $300,000
for tax year 2017, and that the threshold amount should then be adjusted
annually in line with the core consumer price index (CPI less food and
energy) such that the $10 fee range is not diluted each year via inflation.
This item is one of the central components of the Jumpstart Initiative that
was included in the FY2017 budget. The adjustment of the gross receipt
threshold carries a cost of approximately $70,000, which, as noted, has
already been factored into the adopted FY2017 financial plan. In addition to
the threshold adjustment, staff also recommends replacing the current
graduated late filing structure for business license tax (BPOL) with a
Preparer: Joe Horbal Title: Commissioner of the Revenue
Preparer: Allan Carmody Title: Director, Budget and Management
Aftachments: 0 Yes F-1 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
simpler, flat ten percent penalty. This item was generated from the review of
tax ordinances ahead of the implementation of the new taxation management
system, and should eliminate administrative burden associated with the
graduated system. Amending the penalty structure does carry the possibility
of additional revenue depending on compliance, though the FY2017 budget was
not built on that assumption. All discussed changes would be effective for
tax year 2017.
Goj)G�1.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 6-4,6-15, AND 6-23 RELATING TO
BUSINESS LICENSE FEES, DUE DATES AND PENALTIES,
AND IMPOSITION OF TAXES GENERALLY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 6-4, 6-15, and 6-23 of the Code of the County of Chested eld, 1997, as
amended, are amended and re-enacted to read as follows.-
Chapter
ollows:
Chapter 6 BUSINESS LICENSES
ARTICLE 1. GENERAL PROVISIONS
Sec. 6-4. License fees.
a. Every person engaged in a business which is licensable pursuant to this chapter shall pay
an annual fee if the total gross receipts, or gross purchases in the case of wholesale
merchants, from the licensable business activity are $10,000.00 or more, but less than
$200,000.09$300,000.00 ("License Fee Cap"), during the base year. An annual license
fee shall be paid for each licensable business activity. The annual fee shall be calculated
as follows:
Gross Receipts/Purchases of Each Licensable Fee
Business Activity
$1.00—$9,999.99 $ 0.00
$10,000.00 $199,999.9-9$299,999.99 $10.00
b. The License Fee Cap provided in subsection (a) shall increase each year by the same
annual percentage increase, if any, in the CPI -U (All Items excluding fuel and energy)
(1982-84 = 100) from the prior
Sec. 6-15. Due dates and penalties.
(a) Each person subject to licensure under this chapter shall apply for a license and pay the
applicable tax and fee prior to beginning business if he was not subject to licensure in the
county on or before January 1 of the license year, or no later than March 1 of the license
year if he was subject to licensure in the county prior to January 1 of the license year.
(b) A penalty of eaten percent of the unpaid tax and fee r^ eaeh da the *w and/Or fee is
Paid up to ten per -sent efrthe twipaid tffli andcor $2.00, whichever is greater, shall be
imposed upon the failure to pay the tax and/or fee on or before March 1 if the person was
in business prior to January 1 of the license year or began business before February 1 of
the license year; or within one month of beginning business if the person began business
after January 31 of the license year. In the case of an assessment of additional tax made
by the commissioner of the revenue, if the application and, if applicable, the payment
0623:96892.1 1
were made in good faith and the understatement of the tax was not due to any fraud,
reckless or intentional disregard of the law by the taxpayer, there shall be no late payment
penalty assessed with the additional tax. If any assessment of tax by the commissioner of
the revenue is not paid within 30 days, the treasurer may impose a ten percent late
payment penalty. If the failure to file or pay was not the fault of the taxpayer, the penalty
shall not be imposed, or if imposed, shall be abated by the commissioner of the revenue.
In order to demonstrate lack of fault, the taxpayer must show that he acted responsibly
and that the failure was due to events beyond his control.
"Acted responsibly" means that: (i) the taxpayer exercised the level of reasonable care that a
prudent person would exercise under the circumstances in determining the filing obligations for
the business and (ii) the taxpayer undertook significant steps to avoid or mitigate the failure, such
as attempting to prevent a foreseeable impediment, acting to remove an impediment once it
occurred, and promptly rectifying a failure once the impediment was removed or the failure was
discovered.
"Events beyond the taxpayer's control" include, but are not limited to, the unavailability of
records due to fire or other casualty; the unavoidable absence (e.g., due to death or serious
illness) of the person with the sole responsibility for tax compliance; or the taxpayer's reasonable
reliance in good faith upon erroneous written information from the commissioner of the revenue
who was aware of the relevant facts relating to the taxpayer's business when he provided the
erroneous information.
(c) Interest shall be charged on the late payment of the tax and fee from the due date until the
date paid without regard to fault or other reason for the late payment. For persons who
were in business in the county prior to January 1 of the license year, interest shall be
assessed on the unpaid balance on April 1 of the license year and thereafter on the first
day of each following month on the unpaid balance. For persons who were not in
business in the county on January 1 of the license year, interest shall be assessed on the
unpaid balance on the first day of the month after the month in which such taxpayer
became delinquent, and thereafter on the first day of each following month on the unpaid
balance. Whenever an assessment of additional or omitted tax or fee by the commissioner
of the revenue is found to be erroneous, all interest and penalty charged and collected on
the amount of the assessment found to be erroneous shall be refunded together with
interest on the refund from the date of payment or the due date, whichever is later.
Interest shall be paid on the refund of any license tax or fee from the date of payment or
due date, whichever is later, whether attributable to an amended return or other reason.
Interest on any refund shall be paid at the same rate charged under Code of Virginia, §
58.1-3916.
No interest shall be paid on a refund or charged on a late payment, provided the refund or the
late payment is made not more than 30 days from the date of the payment that created the refund
or the due date of the tax, whichever is later.
(d) The commissioner of the revenue may, on or before the due date, grant an extension of
time, not to exceed 90 days, in which to file an application for a license, for reasonable
cause. The extension shall be conditioned upon the timely payment of a reasonable
estimate of the appropriate tax, subject to adjustment to the correct tax at the end of the
extension together with interest from the due date until the date paid and, if the estimate
0623:96892.1 2 dOS3
submitted with the extension is found to be unreasonable under the circumstances, a
penalty of ten percent of the portion paid after the original due date.
(e) No business license shall be issued until the applicant has produced satisfactory evidence
that all delinquent business license, personal property, and transient occupancy taxes
owed by the business to the county have been paid which have been properly assessed
against the applicant by the county, or the business has entered into a payment plan
acceptable to the county for the payment of such delinquent taxes and is not delinquent in
making payments under such plan. If a business is issued a business license because it has
entered into a payment plan, and the business defaults under such payment plan, its
license shall be revoked in accordance with section 6-20 of this chapter and a new
business license shall not be issued to such business until all properly assessed delinquent
taxes owed by the business to the county have been paid.
•••
ARTICLE II. TAX RATES FOR LICENSE TAXES
COMPUTED UPON BASE YEAR GROSS RECEIPTS
See. 6-23. Imposition of taxes generally.
a. No tax shall be levied pursuant to this article on any business whose base year gross
receipts, or gross purchases in the case of wholesale merchants, were less than
$200;088:00$300,000.00. If the base year gross receipts of the licensable business
activity are greater than or equal to $280,800:00$300,000.00 ("License Cap Fee"), the
amount of such gross receipts shall be reduced by $200;000:-00$300,000.00 for the
purpose of calculating the applicable tax and the business shall pay the tax on the reduced
amount or a license fee of $10.00, whichever is greater. The $280,ODO.00$300,000.00
reduction shall not apply to any estimates made under section 6-24 but shall apply to the
correction of such estimates.
b. The License Fee Cap provided in subsection (a) shall increase each year by the same
annual percentage increase, if any, in the CPI -U (All Items excluding fuel and eneray�
X1982-84=100) index from the priori year.
(2) That this ordinance shall become effective on January 1, 2017.
0623:96892.1 3
33.0054
CHESTERF111 IELD COUNTY
BOARD OF SUPERVISORS
AGENDA
IMMM
Meeting Date: July 27, 2016 Item • 8.B.5.c.
Subject:
Set a Public Hearing for August 24, 2016, to Consider an Elimination to
Chapter 13 of the County Code Relating to the Registration of Antique
Vehicles
County Administrator's Comments:
County Administrator:
The Board of Supervisors is requested to set a public hearing for August 24,
2016, to consider amending the County Code in order to eliminate Section 13-
56 regarding the one-time registration fee for antique vehicles.
6"R=rrell Maii• 4191il"
This item requests that the Board of Supervisors set a public hearing for
August 24, 2016, in order to consider eliminating the one-time registration
fee that is levied on antique vehicles. Currently, the county charges a one-
time $5 fee for the registration of antique vehicles, which are defined by
the state as vehicles that are in excess of 25 years old. This item was
identified for potential elimination during the review of tax and fee
ordinances ahead of the implementation of the new taxation management system
given that it is burdensome for citizens and challenging to administer for
staff. There is a potential revenue loss of around $20,000 associated with
this item, though antique registration fees are not actively budgeted as they
are difficult to forecast and, therefore, this change would not have an
impact on the adopted financial plan. Antique motor vehicles would still be
subject to taxation. The change would be effective for tax year 2017.
Preparer: Richard Cordle
Preparer: Allan Carmody
Attachments: 0 Yes FI No
Title: Treasurer
Title: Director, Budget and Management
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING
SECTION 13-56 RELATING TO ANTIQUE MOTOR VEHICLES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 13-56 of the Code of the County of Chested eld, 1997, as amended, is
repealed:
Chapter 13 MOTOR VEHICLES AND TRAFFIC
ARTICLE IV. COUNTY VEHICLE LICENSES AND OTHER REQUIREMENTS
Sec. 13-56. Antique motor vehielesReserved.
(2) That this ordinance shall become effective on January 1, 2017.
a()OS(s
0623:96893.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 27, 2016 Item Number: 8.13.5.d.
Subject:
Set a Public Hearing Date to Consider the Appropriation of Funds for the
Route 10 (Bermuda Triangle Road to Meadowville Road) Superstreet Project
County Administrator's Comments:
m
County Administrator:
7
Board Action Requested:
The Board is requested to set August 24, 2016 as the public hearing date
to consider the appropriation of $38,316,354 in anticipated VDOT
reimbursements for the Route 10 (Bermuda Triangle Road to Meadowville
Road) Superstreet Project.
Summary of Information:
Additional funding for the Route 10 (Bermuda Triangle Road to Meadowville
Road) Superstreet Project has been obtained from the Richmond Region
Transportation Planning Organization and the Virginia Department of
Transportation. In order to update the VDOT/County agreement, these funds
need to be appropriated to the project for anticipated VDOT reimbursement.
The amount of anticipated VDOT reimbursements which need to be
appropriated by the Board, $38,316,354, is greater than one percent of the
county budget; therefore, a public hearing must be held to take this
action.
Preparer: Jesse W. Smith Title: Director of Transportation
Preparer: Allan Carmody
Attachments: Yes
Title: Director of Budget and Management
7 No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
The Route 10 (Bermuda Triangle Road to Meadowville Road) Superstreet
project involves widening Route 10 to eight lanes and widening Meadowville
Road to six lanes from Route 10 to Hogans Drive. Improvements to the
Route 10/Meadowville Road/Old Bermuda Hundred intersection will include
turn lanes and signalization. To improve capacity along this section of
Route 10, the project will limit left turns from side streets and replace
them with u -turn movements. The project is currently in the right-of-way
acquisition phase. Utility relocations are anticipated to begin in late
fall of this year with road construction starting in the summer of 2018.
Recommendation:
Staff recommends the Board set August 24, 2016, for a public hearing to
consider the appropriation of $38,316,354 in anticipated VDOT
reimbursements for the Route 10 (Bermuda Triangle Road to Meadowville
Road) Superstreet Project.
District: Bermuda
&0ss
Route 10 (Bermuda Triangle Road to
Meadowville Road) Superstreet Project
&EV"
Preliminary Engineering
$2,400,000
Right -of -Way
$6,183,000
Utility Relocations
$3,117,000
Mitigation
$263,000
Construction Administration and
Inspection
$5,000,000
Construction
$32,228,354
Contingency
$5,000,000
TOTAL
$54,191,354
Anticipated VDOT Reimbursements:
$15,875,000
October 26, 2011
Proposed:
Anticipated VDOT Reimbursements:
$38,316,354
August 24, 2016
TOTAL
$54,191,354
&O GS9
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
-Meeting Date: July 27, 2016 Item Number: 8.13.5.e.
Subject:
Set a Public Hearing for August 24, 2016, to Consider Amendments to the
Taxicab Ordinance
County Administrator's Comments:
County Administrator:.
Board Action Requested:
The Board is requested to set a public hearing for August 24, 2016, to
consider amendments to the taxicab ordinance.
Summary of Information:
The Capital Region Taxicab Advisory Board ("CRTAB") has recommended
changes to the taxicab ordinance. The taxicab ordinance was adopted in the
early 1990s as a reciprocal "model" ordinance in Chesterfield, Henrico,
Richmond, and Hanover, but over the years, changes have been made in some
jurisdictions, but not others. Taxicab industry representatives requested
the changes. The taxicab drivers benefit from having uniformity of
regulation in all jurisdictions. The CRTAB and the chief law enforcement
officers for each locality have met and agreed to a uniform set of
amendments to the respective ordinances. The proposed changes will make
the fees uniform and relax some regulatory requirements, which the taxicab
industry also requested as they face increased competition from
ridesharing services like Uber.
Preparer: Jeffrey L. Mincks Title: County Attorney
0623:96879.1(94217.1)
Attachments: 0 Yes FI No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
The CRTAB also has decided to dissolve. It was created originally in 1990
as part of the Richmond Regional Planning District Commission. Its
primary purpose was to establish the model ordinance and to implement and
administer a regional training program for taxicab drivers. The CRTAB has
been funded by its member jurisdictions. Chesterfield's share has been
$9,000/year. The Henrico County Police Department will now assume
responsibility for training new taxicab drivers. Henrico has many more
taxicab companies than the other jurisdictions. Henrico has 118 taxicab
companies, Richmond has 15, Chesterfield has 5, and Hanover has none.
Staff recommends setting a public hearing for August 24, 2016.
GG004', 2
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 15-171, 15-173, 15-176, 15-179, 15-186,
15-190, 15-191, 15-193, 15-196, 15-203, 15-210, 15-211, 15-215, and 15-216
RELATING TO TAXICABS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 15-171, I5-173, 15-176, 15-179, I5-186, I5-190, 15-191, 15-193, I5-196,
15-203, 15-210, 15-211, 15-215, and 15-216 of the Code of the County of Chested eld, 1997, as
amended, are amended and re-enacted to read as follows:
Chapter 15 REGULATED OCCUPATIONS AND SERVICES
ARTICLE IX. TAXICABS
DIVISION 1. GENERAL PROVISIONS
Sec. 15-171. Definitions.
Taxicab: A passenger -carrying, self-propelled motor vehicle maintained for hire by the
public and operated upon the streets of the county in the transportation of passengers for
compensation, not operating on a regular route or between fixed terminals ' b
,.,,malty of not mefe than six passengers, but excluding common carriers of persons or property
operating as public carriers under a certificate of public convenience and necessity issued by the
state corporation commission or under a franchise granted by the county.
Sec. 15-173. Inspection of vehicles.
All taxicabs for which a certificate has been granted by the county shall be inspected by the
chief of police, or some member of the division of police designated by him or such other
reputable agency as the chief of police may prescribe, at regular intervals of at least every 12
months, and at such other times as the chief of police may prescribe. If a taxicab is unsafe,
upholstery;or- unsanitary; has tem seats or- found to be in violation of the requirements of this
article, e to have inoperable air conditioning or heating equipment, or to be unsafe, the chief
of police shall notify the owner at once of such defect and the owner shall not operate the vehicle
thereafter until he remedies such defect. If the odometer of a vehicle has been unlawfully
tampered with, the vehicle shall be permanently rejected for use as a taxicab.
•••
Sec. 15-176. Exeeptions Exemptions from article; applicability of rules of Capital Region
Airport Commission.
The provisions of Tthis article shall not apply to vehicles listed in Code of Virginia, § 46.2-
2000.1, as amended, with the exception of those vehicles listed in subsection (2) of such section,
or regulated by the Virginia Department of Motor Vehicles pursuant to Code of Virginia, § 46.2-
0623:94217.2 1
3.0c
2099.46, as amended, or to funeral vehicles, or to common carriers of persons or property
operating as public carriers by authority of the state corporation commission or under a franchise
granted by the county. This article shall not be construed to conflict with or be in derogation of
any additional rules and regulations adopted by the Capital Region Airport Commission pursuant
to its enabling authority for the operation of taxicabs on its property located in the county.
DIVISION 2. CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY
Sec. 15-179. Certificate of public convenience and necessity.
(e) In addition to any other fees in this Code, each applicant for the fefle"A,al of a
certificate of public convenience and necessity shall pay an initial application fee of e'�00
$25.00 per vehicle listed in the certificate, and upon each request for renewal of such
certificate shall pay the same fee.
(g) A certificate holder shall not place into service a taxicab unless it is a hard -top
vehicle with a minimum of four doors and wheel size of at least 14 inches., incl ding station
VUgV1J, that meets or- tALVeds the felle ,in mini speeifieations:
o
(h) It shall be unlawful for a certificate holder to place into service a taxicab which either is
more than 12 model years old or which is more than eight model vears old and has more
than 300,000 miles at the time it is placed into service. Ne pe -seri It shall be unlawful to
operate any taxicab which either is more than 12 model years old or which is more than
eight model years old and has more than 300,000 miles.
DIVISION 3. DRIVER'S PERMIT
Sec. 15-186. Driver's permit Rrequired; term; fees; attendance at orientation program.
No person shall drive a taxicab without first atending successfully completing a basic
taxicab driver orientation program approved by the chief of police, and obtaining a driver's
permit from the chief of police. The chief of police may, however, issue a temporary or
provisional permit for
t period not to exceed 98days six months during which period such
person shall at4end successfully complete the basic taxicab orientationrop gram. The initial
driver's permit shall last for 12 months and may be renewed thereafter annually provided the
driver attends follow-up taxicab orientation within 12 months preceding the date of renewal. The
chief of police shall prescribe a form to be used in applying for a renewal. Each applicant for a
driver's permit shall pay an initial application fee of $57.90-$25.00f r the permit and upon each
request for renewal. The fee for replacement of lost, stolen or damaged permits shall be $10.00.
0623:94217.2
The fee for attendance at the basic or renewal taxicab orientation program shall be $15.00. The
permit shall be valid for the operation of only those vehicles subject to a certificate of public
convenience and necessity issued under this article.
Sec. 15-190. Revocation of driver's permit.
Subject to the provisions of section 15-183, the permit of any taxicab driver shall
immediately become void and shall be immediately surrendered upon the occurrence of any of
the following:
(a) The driver is convicted of or pleads guilty or nolo contendere to any felony.
(b) The driver is convicted of or pleads guilty or nolo contendere to any larceny, assault,
battery, crime of moral turpitude or illegal possession of controlled substances where
such crime is other than a felony.
(c) The driver is convicted of or pleads guilty or nolo contendere to operating a motor
vehicle while under the influence of alcohol or drugs.
(d) The driver within a 12 -month period is convicted of or pleads guilty or nolo contendere
to three or more moving violations under the motor vehicle laws of this commonwealth
other than those involving operating a motor vehicle while under the influence of
alcohol or drugs.
(e) The driver within a 12 -month period is convicted of or pleads guilty or nolo contendere
to three or more violations of this article or of any other local law in this commonwealth
governing the operation of taxicabs or other for -hire cars or vehicles.
(f) The chief of police finds, after investigation, that the driver, within a three-year period,
has on two or more occasions made a charge above or below the rates prescribed by
section 15-196.
(g) The chief of police finds, after investigation, that the driver knowingly made, or caused
to be made, either directly or indirectly, any false statement on the application for a
permit which was issued.
(h) The chief of police finds, after investigation, that the driver no longer possesses the
physical or mental qualifications prescribed in section 15-189(g).
(i) The driver no longer possesses a valid and current driver's license issued by the state
department of motor vehicles.
All drivers and certificate holders shall notify the chief of police within 15 days of the
occurrence of any event enumerated in subsections (a), (b), (c), (d), (e) or (i) above.
Sec. 15-191. Issuance of permit after refusal; reissuance after revocation.
Except as provided in section 15-192 below, no person who is refused a taxicab driver's
permit or whose permit is revoked under the provisions of section 15-190 shall be eligible for
issuance of a new permit until such time as the grounds for refusal of a permit no longer apply.
However, if a driver's permit is refused or revoked for (i) knowingly making, or causing to be
made, either directly or indirectly, a false statement while applying for the permit, (ii) for
0623:94217.2 3 4r;�
^,. ar-ging a rate making charges above or below the rates prescribed by section 15-196, or (iii) for
reasons described in sections 15-190(d) or (e), such driver shall not be eligible for at least 12
months from the date of refusal or revocation or from the date the chief of police was informed
of the grounds supporting such revocation, whichever is later.
000
DIVISION 4. OPERATING REGULATIONS
Sec. 15-193. Assignment of color scheme, number, etc., by chief of police.
000
(b) No person shall operate a taxicab unless the chief of police has first assigned to such vehicle
a decal, which shall be affixed to and visible from the left rear bumpe of the vehicle and
which shall contain a number registered with the chief of police. The decal shall not be
transferred to another vehicle, shall be displayed at all times, and shall not be removed
except when the vehicle is no longer in service or except upon direction of the chief of
police.
000
Sec. 15-196. Same—Enumerated; special discount for military, elderly passengers and
disabled passengers.
000
(c) The owner of any taxicab, upon receipt of satisfactory proof that a passenger is 65 years of
age or older, of disabled, active or reserve duty United States military or a veteran, may
offer a discount not to exceed 20 percent of the total charge. For purposes of eligibility
under this subsection, disabled persons include individuals who are physically, hearings
mentally or visuallypaired. The following identification may serve as satisfactory proof
of age or disability: a valid driver's license, a valid GRTC Senior Citizens ID or Medicare
Card, a valid GRTC Handicapped or Disabled Identification Card, a valid identification card
issued by public transportation provider to meet the requirements of the federal Americans
with Disabilities Act, or a valid military or veteran identification card.
000
Sec. 15-203. Transportation of passengers by most direct route; payment of toll charge.
All taxicabs shall transport passengers by the most direct route, unless otherwise directed by
the passenger. When such route requires the payment of a toll, the driver shall trans,., the
passenger- aer-ess the toll when the gembark on the route only after informing the
passenger of the toll and receiving agreement from the passenger to pay the toll charge.
Sec. 15-210. Driving with ete—.,4w-p1!ossession of weapons by driver.
It shall be unlawful for a driver to operate a taxicab at any time with a fig; dirk, bowie
knife, nunchahka, nunchuck, shuriken, throwing star, oriental dart, blackjack, brass or metal
knuckles or knife with a blade longer than three inches in length in his possession; ,.,,.,.videa +,, +
if the driver- is r-egularly employed as a swem poliee offieer-, the driver- may possess any fir-eafm
issued +„ him f the turf ,.,,,,anee of duties . a sworn oliee office
0623:94217.2 4
Sec. 15-211. Duty of drivers to keep taxicab clean, etc.
No driver shall fail to keep his taxicab clean and sufficiently lighted at night through the use
of properly functioning interior lights, headlights, and such other vehicle lights as may be
installed in the vehicle or required by law.
Sec. 15-215. Monitoring radio dispatches.
It shall be unlawful to have radio frequency scanning or similar electronic devices in a
taxicab. It shall also be unlawful to monitor rade communications between a dispatcher and a
taxicab or between two or more taxicabs for the purpose of responding to a call for taxicab
service without the permission of the participants to the communication or of the company for
whom they are employed.
Sec. 15-216. Lost and found property.
A driver shall preserve any property left in a taxicab by a passenger and deliver it to the
certificate holder. Each certificate holder shall carefully preserve the all property left in a taxicab
by any passenger and delivered to the certificate holder by a driver. and prem tl deli e f it + +�,o
owner after it has been properly idei4ified When the property shall have been identified and
ownership established, it shall be promptly delivered to its owner during normal business hours
at the certificate holder's business location or at a location arranged by the certificate holder and
property owner. Any property which is not claimed within three month 30 days may be
disposed of according to law.
(2) That this ordinance shall become effective immediately upon adoption.
0623:94217.2 5
®4 r
�o CHESTERFIELD COUNTY
y BOARD OF SUPERVISORS Page 1 of 2
° AGENDA
174
ha�tP
Meeting Date: July 27, 2016 Item Number: 8.13.5.f.
Subiect:
Set a Public Hearing to Consider Code Amendment
and Exceptions to Utility System Connections
Manufactured Homes; and Termination of Service
Charges
County Administrator's Comments:
Amendments
Relating to Requirements
for Dwelling Units and
for Nonpayment of Utility
County Administrator
Board Action Requested:
Set a public hearing for August 24, 2016 to consider the attached
amendments to Chapter 18 of the County Code.
Summary of Information:
The current utility ordinance requires that all new dwelling units
connect to the public water and/or wastewater system when: the property
line is within 200 feet of a water line unless the required onsite
service line is greater than 400 feet, located within a lot subdivision
recorded with the requirement for connection, located within a lot
subdivision which is located in the "required" connection area and
received preliminary or final plat approval after March 12, 2014, or
located in a multi -family development. Properties that desire to
redevelop by removing the existing residence are not permitted to
continue use of their existing private onsite well and/or sewer system
and are required to connect to the public water and/or wastewater system.
The proposed amendment would provide that such connection requirements
not apply to the replacement of a dwelling unit or manufactured home
within two years of its demolition or removal where the new dwelling unit
or manufactured home will, with approval of health department, use the
existing private onsite well and/or sewer system used by previous
residence.
Preparer: George B. Hayes, P.E. Title: Director of Utilities
Attachments: Yes No #
0 1:1 0 00068
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
In addition, the proposed amendment will allow for an administrative
exception to be sought for an individual dwelling unit or manufactured
home property to the mandatory connection requirements based upon certain
findings. The exception would be subject to the imposition of conditions.
The current zoning ordinance excludes manufactured homes from the
definition of a dwelling or dwelling unit. The proposed amendments to the
utility ordinance clarify that the connection requirements for
manufactured homes are subject to the same requirements as dwelling units.
In addition, the outdated reference to mobile homes in the utility
ordinance has been revised to manufactured homes to be consistent with the
definitions found in the current zoning ordinance.
The above mentioned amendment requests are being proposed to address
specific situations recently encountered where there was no authorization
to permit an exception due to the impracticality of the situation.
Finally, Virginia Code § 15.2-2119(D) sets forth the process for billing
water and wastewater customers and the timeframe in which a utility can
cease supplying water and wastewater services due to a delinquent account.
The General Assembly amended this section of the Virginia Code, effective
July 1, 2016, that allows a customer 60 days after the delinquent fees and
charges for water or wastewater disposal services are due before a utility
can cease providing service. In order for the county ordinance to meet the
requirement of the Virginia Code, a revision to the ordinance is needed to
replace the 15 -day timeframe to a 60 -day timeframe.
Staff recommends setting a public hearing.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 18-1,18-22,
18-27,18-30,18-58,18-60 andl8-61, OF THE WATER AND SEWERS ORDINANCE
RELATING TO REQUIREMENTS AND EXCEPTIONS TO UTILITY SYSTEM
CONNECTIONS FOR DWELLING UNITS AND MANUFACTURED HOMES AND
TERMINATION OF SERVICES FOR NONPAYMENT OF UTILITY CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 18-1, 18-22, 18-27, 18-30, 18-58, 18-60 and 18-61 of the Code of the County of
Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows:
Chapter 18
WATER AND SEWERS
Sec. 18-1. - Definitions.
For the purposes of this chapter, the following words and phrases shall have the following
meanings:
(i) Dwelling or dwelling unit: Shall have the same meaning as in the zoning ordinance.
(r) Manufacturedebile home: Shall have the same meaning as in the zoning ordinance.
(s) Manufacturedebile home park: Shall have the same meaning as in the zoning ordinance.
(t) Manufacturedebile home subdivision: Shall have the same meaning as in the zoning
ordinance.
Sec. 18-22. - Connection fees.
1928(05):96883.3 Page 1
(b) The capital cost recovery charge shall be:
Customer Class
Number
Meter of
Size ERU's
(inches) per
Unit
Capital Cost
Recovery Charge
Water ! Wastewater
For a dwelling, single-family, including i
townhouses, manufacturedehile homes that are
(i) not located in a manufacturedebi4e home park, 5/8 1.00 $5,500.00 $5,400.00 i
and individually metered multifamily dwelling
I
units
i
i
(ii) For a dwelling, two-family (per unit) 5/8 00 1 5,500.00 75,400.00
I i I I
For manufacturedebile homes that are located in
a manufacturedebile home park and for master
metered multiple -family dwellings other than
multiple -family dwellings used exclusively as
housing for colleges and/or universities (per
unit)
Sec. 18-27. - Utility charges.
••c
0.85
4,675.00 1 4,590.00
1928(05):96883.3 Page 2
(3) Capacity cost charge.
Number Monthly Capacity
Meter of Charge
Customer Class i Size ERUs
(inches) per
i Unit 1 Water Wastewater
Dwelling, single-family, including townhouses and j
(i) manufacturedebile homes that are not located in a 5/8 1.00 $7.10 $13.02
manufacturedeb4e home park
i
Dwelling, two-family (per unit) j 5/8 1.00 7.10 13.02
Manufacturedebile homes that are located in a j I j
manufacturedebile home park and multiple -family j
(iii) dwellings other than multiple -family dwellings 0.85 6.04 11.07
used exclusively as housing for colleges or {
universities (per unit)
000
Sec. 18-30. Termination of service for nonpayment of utility charges; security deposits.
(a) If the bill for any utility charge remains delinquent for 4-5 60 days and the director has
sent written notice to the consumer that utility service will be disconnected, the director
shall disconnect utility service.
Sec. 18-58. - Connection to the utility system.
A separate service shall be required for all heusesdwelling units, all townhouses, all
manufacturedebile homes knot located in a manufacturedebile home park, and each unit
of all duplex homestwo-family dwellings. A master water meter shall be installed to serve
manufacturedebile home parks, ap ftent-mmulti-family kgs dwellings, office buildings and
other multi -unit developments except when the director requires separate meters and service
laterals.
1928(05):96883.3 Page 3
Sec. 18-60. - Required use of utility system.
The distance extensions described in this section shall be measured from the nearest existing
line as measured along the most reasonable extension route, as determined by the director of
utilities.
A. Residential. For- the purposes of this seetientheterm "dwelling ^it" shall be as defined ;
This section shall not apply to the replacement of a dwelling unit or
manufactured home which was served by private well or onsite sewer system, provided
that the and shall not : ,hide ., dwelling unit that is being r-eb ,:it due to damage by fro
flood, explosion, earthquake, stefm of other- aet of Ged pr-ovided stiek r-eeefistFuefiefi eeeur-s
within twe years of the damaged or manufactured home is replaced within two years of its
demolition or removal; the new dwelling unit or manufactured home uses the private
system(s) which were used by the replaced unit or home; and continued use of the existing
private s.. sus) is approved by the health department.
1. Public water system. Connection to the public water system shall be required for new
dwelling units or manufactured homes when:
000
2. Public wastewater system. Connection to the public wastewater system shall be
required for new dwelling units or manufactured home when:
Sec. 18-61. - Exceptions to use of utility systems.
B. An exception to the requirements of section 18-60 A.1.a) through c), A.2.a) through c), and
B. Lb) may be granted as follows:
Administrative review of exceptions to section 18-60 A. La), A.2.a) and B.l .b). Upon
submission, the director of utilities shall review the request and make a finding that
connecting to the utility system is physically impractical due to:
(i) Topography,
(ii) Conflicts with other underground utilities,
(iii) Capacity limitations, or
(iv) Other factors which would prevent an extension in accordance with the county
water and sewer specifications and procedures manual and other county policies
and administrative procedures.
An exception approval may include imposition of conditions.
2. Administrative review of exceptions to section 18-60 A. Lb and c), and A.2.b) and c)
for an individual dwelling unit or manufactured home. Upon submission, the director of
utilities in conjunction with the plans review team as defined in the subdivision
ordinance shall review the request and make a findingthat:
hat:
1928(05):96883.3 Page 4
(i) Connecting to the utility ystem is physically impractical due to the factors set forth
in B.1; and
(ii) The use of a private system will not encourage future area development
inconsistent with the comprehensive plan and the ability to extend public system to
other property will not be adversely affected.
An exception approval may include imposition of conditions.
2 3. Appeal of administrative review. An applicant who is aggrieved by the determination of
the director of utilities may appeal the decision to the board of supervisors. The board's
decision shall be based upon those findings outlined in B.1. and B.2. The board's
decision may include imposition of conditions.
(2) That this ordinance shall become effective immediately upon adoption.
1928(05):96883.3 Page 5
a CHESTERFIELD COUNTY
"y BOARD OF SUPERVISORS Page 1 of 2
*: AGENDA
BGIN�
Meeting Date: July 27, 2016 Item Number: 8.B.6.
Subiect:
Approval of FY2017/FY2018 Chesterfield Community Services Board Performance
Contract
County Administrator's Comments:
County Administr
Board Action Reg
Approve the FY2017/FY2018 Performance Contract between the Chesterfield
Community Services Board and the Virginia Department of Behavioral Health and
Developmental Services.
Summary of Information:
The Code of Virginia requires that the governing body of each Community
Services Board (CSB) locality to approve a performance contract between the
CSB and the Virginia Department of Behavioral Health and Developmental
Services ("Department"). This contract, mandated by the state since 1998,
establishes the primary accountability standards and funding mechanisms
between the Department and the local CSB and outlines reporting
responsibilities. The Department uses the reported data to track compliance
with the laws and regulations governing the delivery of services by the CSB.
The reported data is also used in the Chesterfield CSB's performance report.
The performance contract reflects the budget approved by the Board of
Supervisors for each fiscal year. It describes the service and financial
requirements for both the CSB and the Department and includes exhibits that
detail all revenues, expenditures, number of persons projected to be served,
Preparer:
Debbie Burcham
Preparer: Allan M. Carmody
Attachments: E Yes 0 No
Title: Executive Director
Title: Director, Budget & Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
and the types of services to be provided. The performance contract provides
resources for infants, children, adolescents and adults in the areas of
mental health services ($9,849,422), developmental services ($21,994,300),
substance abuse services ($3,310,844) and emergency and ancillary services
($2,361,400). These funds were shown as income in the FY17 county budget.
The CSB Board approved the FY2017/FY2018 performance contract at its regular
meeting held on June 16, 2016.
Staff recommends that the Board of Supervisors also approve the performance
contract. The budget for FY2017 has been adopted and appropriated. The FY2018
budget has not been approved or appropriated at this time by Chesterfield
County. A non -appropriation clause is included in the performance contract
under section 9, Terms and Conditions, should either the General Assembly or
the County not appropriate funds for the contract period or in the event
either party withdraws funding. Subsequent to the budget adoption process,
the Mental Health Support Services Department will bring forth revised FY2018
financial data to resubmit to the state.
A copy of the performance contract document is filed with the Deputy County
Administrator, Human Services.
�RCIN�'
Page 1 of 3
Meeting Date: July 27, 2016 Item Number: 8.13.7.
Subject:
Appropriation of Funds and Authorization to Proceed with the Route
288/Commonwealth Center Parkway and Bailey Bridge Connector Interchange
Modification Report (UPC# 109191) and I-95/Route 10 Interchange
Improvements (UPC# 109322) Projects
F0
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to appropriate $10,000,000 in
anticipated VDOT reimbursements as follows:
• Route 288/Commonwealth Center Parkway and Bailey Bridge Connector
Interchange Modification Report (UPC# 109191): $500,000
• I-95/Route 10 Interchange Improvement (UPC# 109322; JL11820 Cl):
$9,500,000
In addition, the Board of Supervisors is requested to authorize staff to
proceed with the Route 288/Commonwealth Center Parkway and Bailey Bridge
Connector Interchange Modification Report and the design of the I-95/Route
10 Interchange Improvements.
Funding ($500,000 in Regional Surface Transportation Program funds) was
obtained from the Richmond Region Transportation Planning Organization for
the Route 288/Commonwealth Center Parkway and Bailey Bridge Connector
Interchange Modification Report. This study will evaluate the interchange
for the proposed improvements identified by the Virginia Department of
Transportation in their US 360/Route 288 Interchange Area Study
(Attachment A).
Preparer: Jesse W. Smith Title: Director of Transportation
Preparer: Allan Carmody Title: Director of Budget and Management
Attachments: 0 Yes F-1 No # COGG 76
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 3
AGENDA
Summary of Information: (Continued)
Approval of the study will better position the project to move towards
construction.
Funding ($9,500,000) was obtained from the state through the SmartScale
(formerly HB2) process for the I-95/Route 10 Interchange Improvement. The
project estimate of $9,500,000 is for minor, safety and operational
improvements to Route 10 and the interchange ramps (Attachment B). An
Interchange Modification Report (IMR), funded by the county, is currently
underway. Evaluations done for the IMR may dictate a larger scope of
work, increasing the project estimate. If this is the case, staff will
need to reapply for funding through the SmartScale process.
Staff recommends the county administer both projects. A VDOT/County
agreement, similar to those the county has executed in the past, will be
necessary. Under the terms of the agreement, the county will administer
the projects and be reimbursed by VDOT for the $10,000,000.
Funds need to be appropriated to the projects for anticipated VDOT
reimbursements as follows:
• Route 288/Commonwealth Center Parkway and Bailey Bridge Connector
Interchange Modification Report (UPC# 109191): $500,000
• I-95/Route 10 Interchange Improvement (UPC# 109322; JL11820 Cl):
$9,500,000
With the approval of this request, staff will proceed with the projects.
No matching funds are required.
Recommendation:
Staff recommends the Board take the following actions.
For the Route 288/Commonwealth Center Parkway and Bailey Bridge Connector
Interchange Modification Report (UPC# 109191):
1. Appropriate $500,000 in anticipated VDOT reimbursements; and
2. Authorize the County Administrator to enter into the customary
VDOT/County agreements/contracts and proceed with the study.
For the I-95/Route 10 Interchange Improvement (UPC# 109322; JL11820 Cl):
1. Appropriate $9,500,000 in anticipated VDOT reimbursements;
2. Authorize the County Administrator to enter into the customary
VDOT/County agreements/contracts, permits/mitigation agreements and
surety agreements, acceptable to the County Attorney; �.�
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 3 of 3
AGENDA
3. Authorize the County Administrator to proceed with the design and
right-of-way acquisition, including advertisement of an eminent
domain public hearing if necessary and to accept the conveyance of
right-of-way and easements that are acquired;
4. Authorize the Chairman of the Board of Supervisors and County
Administrator to execute easement agreements for relocation of
utilities;
5. Authorize the Director of Purchasing to proceed with the
advertisement of a construction contract for the project.
District: Bermuda, Clover Hill and Matoaca
P
@Realign the 1-95 NB to Rt. 10 EB" off -ramp for free -f low movement
* Widen Route 10 EB from the 1-95 NB offlipto Old Stage Road
* Construct a left -turn lane on Route 10 EB for access to the 1-,95 NB on-ramp
3 Wid en "Rt. 10 WB to 1-9
, =7 Z"7' 8 0
ATTA� IIII� II IIIA
CHMENT B
Route 288/CommonwealthParkway and Bailey Bridge
Connector Interchange Modification Report
ESTIMATE
Preliminary Engineering
$500,000
Total
$500,000
REVENUE
Proposed: Anticipated VDOT
$500, 000
Reimbursements
$1,000,000
Total
$500,000
1-95/Route 10 Interchange Improvements Project
ESTIMATE
Preliminary En ineering
$ 1,500,000
Right -of -Way & Utilities
$1,000,000
Construction
$7,500,000
Total
$10,000,000
REVENUE
FY16 CIP
$500,000
Proposed: Anticipated VDOT
$9,500,000
Reimbursements
Total
$10,000,000
IGCGSJ-
fes"` CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
3� AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.8.
Subiect:
Authorization to Transfer Funds, Appropriate Funds and Award a
Construction Contract and Change Orders for the Old Centralia Road
(Castlebury Drive to Glen Oaks Court) Sidewalk Project
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to authorize the transfer of $105,861 in county
appropriations and $105,861 in anticipated VDOT reimbursements; authorize
the Director of Purchasing to award a construction contract, up to
$455,000, to the lowest responsive and responsible bidder; and execute all
necessary change orders, up to the full amount budgeted for the Old
Centralia (Castlebury Drive to Glen Oaks Court) Sidewalk Project.
Summary of Information:
On October 24, 2012, the Board authorized staff to proceed with the Old
Centralia Road (Castlebury Drive to Glen Oaks Court) Sidewalk Project. The
design of the project is complete, right-of-way has been acquired and
utilities have been relocated.
The project estimate has increased to $711,722, $211,722 above the
$500,000 in revenue sharing funds programmed to the project.
The Old Centralia Road (Castlebury Drive to Glen Oaks Court) Sidewalk
Project was advertised for construction on July 5th. If favorable bids are
received, construction is anticipated to begin late this summer and should
be completed by the end of the year.
(Continued on next page)
Preparer: Jesse W. Smith
Preparer: Allan Carmody
Attachments: Yes
F-1 No
Title: Director of Transportation
Title: Director of Budget and Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
The Board is requested to authorize the transfer of appropriated funds
from the completed Route 1 at Willis Road Revenue Sharing project and the
Robious Road (James River Road to River Downs Drive) Widening Bond
Project, to the Old Centralia Road (Castlebury Drive to Glen Oaks Court)
Sidewalk Project; and authorize the Director of Purchasing to award a
construction contract, up to $455,000, to the lowest responsive and
responsible bidder and to execute all necessary change orders, up to the
full amount budgeted for the project.
Staff has confirmed the availability of existing funds for transfer as
described about below.
Recommendation:
Staff recommends the Board take the following actions for the Old
Centralia Road (Castlebury Drive to Glen Oaks Court) Sidewalk Project:
1. Authorize the County Administrator to request the Virginia
Department of Transportation (VDOT) to transfer $105,861 in VDOT
Revenue Sharing funds from the completed Route 1 at Willis Road
Project;
2. Transfer $105,861 from the completed Robious Road (James River Road
to Riverdowns Drive) Widening Bond Project as matching local funds;
3. Authorize the Director of Purchasing to award a construction
contract, up to $455,000, to the lowest responsive and responsible
bidder; and
4. Authorize the Director of Purchasing to execute all necessary
change orders for the work, up to the full amount budgeted for the
project.
District: Bermuda
Old Centralia Road (Castlebury Drive to Glen Oaks Court)
Sidewalk Project
PROJECT BUDGET
Date
Source
Amount
7/1/13
Revenue Sharing
$500,000
Construction Engineering
(VDOT: $250,000; County: $250,000)
Construction
$455,000
PROPOSED: Transfer from Route 1 at
$26,178
7/27/16
Willis Road Project
$ 105,861
(VDOT Revenue Sharing Funds)
PROPOSED: Transfer from Robious
7/27/16
Road (James River Rd to Riverdowns Dr)
$ 105,861
Bond Widening Project
(Local Matching Funds)
TOTAL
$711,722
PROJECT ESTIMATE
Preliminary Engineering
$ 98,476
Right -of -Way
$43,126
Utility Relocation
$24,330
Construction Engineering
$64,612
Construction
$455,000
Construction Contingency
$26,178
Total
$711,722
OLD CENTRALIA (CASTELBURY TO GLEN OAKS) SID E-v%TALK PROJECT
ti
rte' F
,SIDEWALK ALONG THE EAST
SIDE OF OLD CENTRALIA
FROM CASTLEBURY DRIVE
TO GLEN OAKS COURT
- - ----- -----------
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CHESTERFIELD COUNTY
me`OARD OF - - • -
AGENDA . 1
Page 1 of 2
Meeting Date: July 27, 2016 Item Number: 8.13.9.
Subject:
Transfer and Appropriation of Funds to Eight Road Projects
County Administrator's Cc
County Administrator: t
Board Action Requested:
The Board of Supervisors is requested to 'transfer $1,203,475 in county
appropriations and $732,743 in anticipated VDOT reimbursements;
appropriate $500,184 in anticipated VDOT reimbursements; appropriate
$90,000 in developer contributions; and appropriate $760,000 in cash
proffers to the following projects (details provided in Attachment A):
Arch Road (Route 60 to Arboretum Parkway) Widening and Roundabout
Bon Air Sidewalks
Chester Pedestrian Improvements
East River Road Widening
Ecoff Avenue Improvements
Genito Road/Otterdale Road Roundabout
Lucks Lane (Spirea Road to East Evergreen Parkway) Widening
Robious Road (Riverdowns Rd to County Line)
Summary of Information:
The Board is requested to authorize
from completed projects to active
anticipated VDOT reimbursements,
proffers.
Preparer: Jesse W. Smith
Preparer: Allan Carmody
Attachments: Yes
the transfer of appropriated funds
projects, as well as appropriate
developer contributions and cash
Title: Director of Transportation
Title: Director of Budget and Management
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
Staff has confirmed the availability of existing funds for transfer as
outlined in Attachment A, as well as receipt of developer contributions
and cash proffers.
The requested Board action is summarized on Attachment A.
Recommendation:
Staff recommends the Board of Supervisors approve the transfer of
$1,203,475 in county appropriations and $732,743 in anticipated VDOT
reimbursements; the appropriation of $500,184 in anticipated VDOT
reimbursements, $90,000 in developer contributions, and $760,000 in cash
proffers to active projects as summarized on Attachment A.
District: Countywide
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: July 27, 2016 Item Number: 8.13.10.
Subiect:
Appropriation and Transfer of Funds and
Bailey Bridge Road (Battlecreek Drive
Spring Run Road (Brocket Drive to Spring
Projects
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorization to Proceed with the
to Manchester High School) and
Run Elementary School) Sidewalk
The Board of Supervisors is requested to appropriate $820,800 in
anticipated VDOT reimbursements; transfer $205,200 in county
appropriations; authorize the County Administrator to proceed with design
and right-of-way acquisition; enter into all appropriate agreements and
contracts; and authorize the Director of Purchasing to award a
construction contract to the lowest responsive and responsible bidder in
an amount not to exceed $595,000 for the Bailey Bridge Road (Battlecreek
Drive to Manchester High School) project and $84,500 for the Spring Run
Road (Brocket Drive to Spring Run Elementary School) project.
Summary of Information:
In October 2015, the Board designated and guaranteed to VDOT the local
match for the Bailey Bridge Road (Battlecreek. Drive to Manchester High
School) and Spring Run Road (Brocket Drive to Spring Run Elementary
School) Sidewalk Projects.
Preparer: Jesse W. Smith
Preparer: Allan Carmody
Attachments: Yes
Title: Director of Transportation
Title: Director of Budget and Management
No c, 19
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 3
AGENDA
Summary of Information: (Continued)
The Richmond Region Transportation Planning Organization has allocated
$720,000 and $100,800 to Bailey Bridge and Spring Run, respectively, in
FY16 and FY17 Transportation Alternatives Program (TAP) funds to the
projects. A twenty -percent local match, $180,000 and $25,200, for Bailey
Bridge and Spring Run, respectively, is required and can be transferred
from the General Road Improvement Account.
Please see Attachments A and B for the construction project limits.
A VDOT/County agreement, similar to those the county has executed in the
past, will be necessary. Under the terms of the agreement, the county
will administer the design, right-of-way and construction of the projects
and be reimbursed by VDOT for the $820,800 in TAP funds.
It is requested that the County Administrator be authorized to proceed
with the customary project activities and authorize the Director of
Purchasing to award the construction contracts to the lowest responsive
and responsible bidder, up to $595,000 for the Bailey Bridge Road
(Battlecreek Drive to Manchester High School) project and $84,500 for the
Spring Run Road (Brocket Drive to Spring Run Elementary School).
Recommendation:
Staff recommends the Board take the following actions for the Bailey
Bridge Road (Battlecreek Drive to Manchester High School) and Spring Run
Road (Brocket Drive to Spring Run Elementary School) Sidewalk Projects:
1. Appropriate $720,000 in anticipated VDOT reimbursements to the Bailey
Bridge Road (Battlecreek Drive to Manchester High School) Sidewalk
project and $100,800 to the Spring Run Road (Brocket Drive to Spring
Run Elementary School) Sidewalk project;
2. Transfer from the General Road Improvement Account, $180,000 to the
Bailey Bridge Road (Battlecreek Drive to Manchester High School)
Sidewalk project and $25,200 to the Spring Run Road (Brocket Drive to
Spring Run Elementary School) Sidewalk project for the local match;
3. Authorize the County Administrator to enter into the customary
VDOT/County agreements/contracts, permits/mitigation agreements and
surety agreements, acceptable to the County Attorney;
4. Authorize the County Administrator to proceed with the design and
right-of-way acquisition, including advertisement of an eminent
domain public hearing if necessary and to accept the conveyance of
right-of-way and easements that are acquired;
0Gi390
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 3 of 3
AGENDA
5. Authorize the Chairman of the Board of Supervisors and County
Administrator to execute easement agreements for relocation of
utilities;
6. Authorize the Director of Purchasing to proceed with the
advertisement of a construction contract for the project;
7. Authorize the Director of Purchasing to award a construction contract
for the Bailey Bridge Road (Battlecreek Drive to Manchester High
School) Sidewalk project, up to $595,000, to the lowest responsive
and responsible bidder;
8. Authorize the Director of Purchasing to award a construction contract
for the Spring Run Road (Brocket Drive to Spring Run Elementary
School) Sidewalk project, up to $84,500, to the lowest responsive and
responsible bidder; and
9. Authorize the Director of Purchasing to execute all necessary change
orders for the work, for both projects, up to the full amount
budgeted for the projects.
District: Matoaca
G 01 Q 01 51
�
I
Spring Run Road (Brocket Dr. to
Spring Run Elementary School) Sidewalk
QC 0093
vi
• RUM MM • • • • ,'
ESTIMATE
PROPOSED REVENUE
Local Match (2091o)
$180,000
Preliminary Engineering
$111,000
Right -of -Way
$ 25,000
Utility Relocation
$ 75,000
Construction
$ 595,000
Construction Contingency
$ 59,000
Construction Engineering
$ 35,000
Total
$900,000
PROPOSED REVENUE
Local Match (2091o)
$180,000
General Road Improvement Account
$17,500
FYI & FYI Transportation
$ 0
Alternatives Funding (80916)
$720,000
Anticipated VDOT Reimbursements
$ 84,500
Total
$900,000
Spring Road •
to Spring Run Elementary School)•
PROPOSED REVENUE
Local Match (20916)
$25,200
Preliminary Engineering
$17,500
Right -of -Way
$ 0
Utility Relocation
$ 4,500
Construction
$ 84,500
Construction Contingency
$ 9,500
Construction Engineering
$ 10,000
Total
$126,000
PROPOSED REVENUE
Local Match (20916)
$25,200
General Road Improvement Account
FYI Transportation Alternatives
Funding (8094o)
$100,800
Anticipated VDOT Reimbursements
Total
$500,000
CGG
6RFtELL
749
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 27, 2016 Item Number: 8.8.11.
Subiect:
Initiate an Application for Conditional Use Planned Development to Permit
Accessory Building Setback Exception (Carport) and to Permit the Gross Square
Footage for All Accessory Buildings to Exceed the Gross Square Footage of the
Primary Dwelling Located at 2600 Bermuda Avenue and 15416 Hanover Street in a
Residential (R-7) District
County Administrator's Comments:
County Administrator:
Initiate an application for Conditional Use Planned Development to permit
setback exception for a proposed accessory building (carport) and to permit
the gross square footage of all accessory buildings to exceed the gross
square footage of the primary dwelling on two lots, considered as one zoning
lot of 0.7 acres, identified as Tax ID 828-641-9514 and 9527, appoint
Kirkland Turner, Director of Planning, as the agent for the Board and waive
disclosure requirements.
Summary of Information:
Virginia law permits the Board of Supervisors to initiate a rezoning
application on the principles of good zoning practice and general welfare to
consider land uses that are not permitted under current zoning regulations.
Consideration of this request will provide for a public process to review and
determine if any adverse impacts would be generated on the property(s), on
adjacent property owners, or the County in general and, if so, to determine
what conditions might alleviate any adverse impacts and enhance land use
compatibility.
Preparer: Kirkland A. Turner Title: Director of Planning
Attachments: 0 Yes ❑ No # W0095 x,0095
wR�Frn c
`1749 A
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Summary of Information Continued
Page 2 of 2
Mrs. Jaeckle is requesting the Board initiate an application for a
conditional use planned development to permit the construction of a detached
20 foot by 21 foot carport within the front setback requirement to
accommodate a motorized van with access to the existing sidewalk and access
ramp (Attachment 1). The carport replaces a carport that was razed due to
storm damage. The conditional use planned development would also include an
exception to the total square footage of all accessory structures on the lot
(1,348 sf) which, with the proposed carport, would exceed the square footage
of the primary dwelling (906 sf) by 442 square feet (Attachment 2). The
subject property fronts the north line of Bermuda Avenue and east line of
Hanover Street, south of Point of Rocks Road, and is Lots 4 and 5A in
Chesterfield Manor subdivision.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 8.13.12.a.
Subiect:
Amendment to Board Minutes of November 19, 2014
County Administrator's Comments:
County Administrator;
Approve an amendment to the Board Minutes of November 19, 2014 (pages 14-753
thru 14-754) to add a staff note to Proffered Condition 4.c. of Case
15SN0603.
Summary of Information:
A staff note for Proffered Condition 4.c. for Case 15SN0603 was inadvertently
left out of the conditions document provided by Planning Department staff to
the Clerk to the Board for preparation of the November 19, 2014 meeting
minutes. This amendment corrects the minutes to list accurately the proffered
conditions approved with this zoning request.
Preparer: Kirkland A. Turner Title: Director of Planninq
Attachments: Yes
F-1 --"U3,3D9
15SN0603
In Matoaca Magisterial District, Cellco Partnership d/b/a/
Verizon Wireless requests conditional use to permit a
communications tower and amendment of zoning district map in a
Residential (R-88) District on 1 acre fronting 545 feet in two
(2) places on the south line of Lake Chesdin Parkway, 445 feet
east of Chesdin Green Way. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Residential
Agricultural use (maximum of 0.5 dwellings per acre). Tax ID
731 -625 -Part of 6677.
Mr. Turner presented a summary of Case 15SN0603 and stated both
the Planning Commission and staff recommended approval and
acceptance of the proffered conditions.
Ms. Jennifer Mullen, representing the applicant, accepted the
recommendation.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing was
closed.
On motion of Mr. Elswick, seconded by Mr. Warren, the Board
approved Case 15SN0603 and accepted the following proffered
conditions:
1. The flagpole/tower shall be located as generally depicted
on the plans and elevations prepared by Dewberry Engineers
Inc., titled Verizon Wireless: Chesdin Landing, 21801 Lake
Chesdin Parkway and identified as Attachments 2 and 3 in
the "Request Analysis and Recommendation". (P)
2. There shall be no signs permitted to identify this use. (P)
3. The base of the tower shall be enclosed by a minimum six
(6) foot high fence designed to preclude trespassing. The
fence shall be placed so as to provide sufficient room
between the fence and the lease boundary line to
accommodate evergreen plantings having an initial height
and spacing to provide screening of the base of the tower
and accessory ground -mounted equipment or structures from
adjacent properties. A detailed plan depicting this
requirement shall be submitted to the Planning Department
for approval in conjunction with final site plan review.
(P)
4. The color, design and lighting system for the tower shall
be as follows:
a. The tower shall be gray or another neutral color,
acceptable to the Planning Department.
b. The tower shall not be lighted.
C. The tower shall be designed and erected as a stealth
monopole with internally mounted antennas. (P)
(...N.O..TE The. 1.-1I-owe:r.' wJ.1,]. be d-e-s-igned. ar'i.(.J. =,iztr-�.icted as a.
. ...... .. . . ..... . .. . ...... ... . .... - - - -
I's �c:. stick," as d.E`�TActed in the elevati.,oi-i,
--- - - ------------ . . .............. .. . ........ ... -- I-- S.--.- — - . . . ..... ........... .. . ..... . .................
drawi.-rig- attached with the staf.......f -.r'e1I'.,')(.')rt--.,)
........ ......... . ............
5. Any building or mechanical equipment shall comply with the
Zoning Ordinance relative to architectural treatment of
building exteriors and screening of mechanical equipment in
0, C and I Districts. (P)
(NOTE: The Zoning Ordinance requires the screening of
mechanical equipment located on the building or ground from
adjacent properties and public rights of way. Screening
would not be required for the tower.)
6. Prior to use of this telecommunications tower, the owner of
the tower shall obtain approval of the structural integrity
by a registered professional engineer licensed in Virginia
and a copy of the report filed with the Planning
Department. (P)
7. The tower shall not exceed a height of 122 feet. (P)
8. At such time that the tower ceases to be used for
communications purposes for a period exceeding twelve (12)
consecutive months, the owner/developer shall dismantle and
remove the tower and all associated equipment from the
property. (P)
9. A thirty (30') foot tree preservation area shall be
provided on the Property (the "Tree Buffer"), as identified
on Attachment 2. Such area shall comply with the
requirements of the Zoning Ordinance for buffers less than
fifty (50) feet. (P)
Ayes: Holland, Elswick, Jaeckle, Warren and Gecker.
Nays: None.
C)CGI coz
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 8.13.12.b.
Subiect:
Amendment to Board Minutes of August 26, 2015
County Administrator's Comments:
County Administrator:
Board Action Requested:
Approve an amendment to the Board Minutes of August 26, 2015 (pages 15-990
thru 15-992) to correct proffered conditions for Case 15SN0660.
Summary of Information:
Proffered Conditions 1-4 and 6-10 for Case 15SN0660 were inadvertently left
out of the conditions document provided by Planning Department staff to the
Clerk to the Board for preparation of the August 26, 2015 meeting minutes.
This amendment corrects the minutes to accurately list the proffered
conditions approved with this zoning request.
Preparer: Kirkland A. Turner Title: Director of Planning
Attachments: Yes No #
_J�
In Midlothian Magisterial District, East West Hallsley, LLC
requests rezoning from Agricultural (A) to Residential (R-15)
and amendment of zoning district map on 56.2 acres lying 3300
feet off the western terminus of Brightwalton Road, west of
Farnborough Drive. Residential use of up to 2.90 units per acre
is permitted in the Residential (R-15) District. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential I use (maximum of 2.0 dwellings per acre)
Tax IDs 707 -698 -Part of 7357 and 708 -697 -Part of 2718.
Mr. Turner presented a summary of Case 15SN0660 and stated both
the Planning Commission and staff recommended approval and
acceptance of the proffered condition. He further stated the
applicant submitted a revision to Proffered Condition 5 that
revises the cash proffer allocation to capital facilities. He
stated the applicant has proffered to increase the allocation of
the cash proffer payment for the Schools capital facilities to
be the full calculated impact. He further stated to facilitate
this increase, the applicant would pro -rate a corresponding
reduction in the remaining capital facilities categories.
Mr. Mincks noted the revision was submitted after public
advertisement of the case and the Board must unanimously agree
to suspend their procedures in order to consider the revised
proffered condition.
Mr. Andy Scherzer, representing the applicant, accepted the
recommendation. He noted the revision was made in order to
provide some encouragement to the community.
In response to Mr. Elswick's question, Mr. Turner stated the
applicant submitted a revision to Proffered Condition 5.
Mr. Elswick called for public comment.
Mr. Rodney Martin, Midlothian District resident, voiced his
support of the request. He expressed concerns relative to school
data based on capacity.
There being no one else to speak to the issue, the public
hearing was closed.
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
suspended its rules to allow for consideration of the revised
proffered condition.
Ayes: Elswick, Warren, Jaeckle, Holland and Gecker.
Nays: None.
Mr. Gecker then made a motion, seconded by Ms. Jaeckle, for the
Board to approve Case 15SN0660 and accept the following
proffered conditions, as amended:
I. . A. maximum of sixt -five (65) lots shall be _T
.......... . . ........ . .. - - - ----------- y pez-mi t t: ed, P
. ...... ..... . ........................ .......
2. All. dwei�jgs ha -11. have a .,ir.l gl--cess Lloo:x, areof a
- -------- ---- ..... .........l..........".L..... . . ... s ---- . ...... ........................ ..... . . . . . . . i.nirimur
2,000 sgpare feet. (1,P)
_
3. Arch.itectun-a] /Design Elernents.
... .......... ......... . ......... .... . . ...... . --1111111 . . . ... . ...................... -
A. Drivewa"Ys
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an A. Yards
.... . "I'll . .......... ........................
1 S`u�,p:�'Iernen.tC,"Ll
i
Tl.,*E�es-
........ .... .. --- . ......
Th-.cee (3)
........ .. . .................... . .........
vard.
............
tr-ees
..............................
shall be
. ......... . .............................
-a iated
or retained, in
the
froilt
ard,
of each
dwell..J-115j,
................
wdth a.
....... . . ...........................
minim'urn
-- -.- . ....... . .
dia.T.ne�',t--,el-
--- . ..... ... ---- .... . .....
of 2
.. ..... .. -------
�, 5 inches
...................... --.-
meaSLIred
........... ......................... . . . . .
at, bi.-ea.s�t
. ...... . .......... . ..............
height
.
(41 10"
ab(D've
the21.-ourld)
2. Rront Yards & Side
................. . .. . .... ......... . .. . . . . ...........................
Yards:
Exce, t for
. ........ .... . ....... . ......
.... I
the ............................._
f(,,)undation.
p r.o.ti-n.g
bed, all
fron.t.
and
s.,.i.de yards
shall. be
.............. . ........ ...... --- .......... .. .............................. . ........ . . ......... ...
sodded and. ir.:r.'iga.t(.-,d.
3. Front Foundation Plarat.i,nq 13eds: Foundat--ion n t 1 rl�-T
. .............................. . . . .. ............... .. .... ..... ........................ . ..
is --P'�14,i..Lred alon,q- the ent-ire front fagade of al.].
--- --- � -Y.................................__._N......_. ................. --
dwellii:i.g uxiits, and s.1-i.a.1.1 extend aloi.,-a.g a.1.2. sides
......... . ............. ...... ............. . ..................... ------- . ....... . .. .. ......... .................. . .......... . .................
f aci, D
171 a st.��-eet. Fbi,�Lndal icn p1anting beds shall be a
................ ..... . . ......... - ...... . .................... ................ .. .......... . .. . ..... . .. ..... ---l-1-1-1 . . ........................ . ..... -
uiinimum of 41 wide from the un i t f oiind,a ti on.
............ . . .... ........................... . ... - ------ — --- ....... ........... - ............ --- .............. ... . .................
P."Lantin.,j becas shal-1. Lnclu(Ie med.-.i.u.ai shrubs spaced a,
- --- - --- - -- ------------ ---- - - - - - - - - - ---------------------------------- -- ---- -- - - -
rz�axirf.ium of fo-ur (4) feet apart. Unit c-,,orners shall
............................................. ...... . ...
be visually softened. w JL th vetic.a.l accent sh-k--uk,)s (4
.............................. .............................. ... _-.-.-_.-l-....................... —1-11-
51 ) or 'trees (6 . ..... 81 at the tirm,.-� of
.................................. . ........ .. . ................
F,,j]. allt i na._
..................
C. Architecture ai.,i.d Materj-;,,als
1, St, '.Le and. Form- T]. -.ie architecti ixa..]- sty"Les shall be
............. y ......... ............ -- .. . ...........
interpretat-lions of trad.-Ltional- RJ chalonc,',I ar(:-Ihitecture,
. . .... ... . . . ... ...... . ....... - ..... ......
- -- - -- - --------------------------------------- - -- ---
usir�.g forms and element's corrq.,'.)atJ b'. Le with, �those in.
................................. . ........ ..... . .......... ....... ... . ........
Hal,ls-Ley u. c h as (-,'e c) -r q i a r"l.Classical Revival
Colonial, Greek Rev]..-val, Queen Anne, Tudor,, and
-.- . .............
Ca,"a f t sli.,izM _ S t�e s
- . I ...... . ..........
2 E.���d ,__Dwe.11ings with the sar,-cie elevat-Lons may
not, be located, ad I acent to, directly across from, or
........ . . ........ . ...... ................. .......................... . ........ . ..... ------- .. ...... .... ____ . . ................. .. . ..... ....... . .... ......... . ....... -
diagona.11, across from each on the same street.
............. . ............... _y ..... .........
"J."his requirement does riot
'_p - y t oa4nits on different
. .............. ..... .. . ............ ............. - - ----- ---------------
str(,-,,et,s, backing up to each. other.
.. . .... ............... .... .
3. Foundat,-Lons: rrjje . ......... e sed p-'Lrtion of axly found�',it:Lo3:.i
............................................. - . ............ . _�SE2sj . . .. . ........................ .. . . . -
shall. be stone or st"LICCO. St, -,e dow�r'i sidi,l,-ig
. ....... . ... . ................ ............................................... .......... ........... . ......
willnot be
------------ .. . .. . ............. ...
4 Eac: tex'icxr Fagades, Acc table SidincT mate�r:-,-Lals
....... - ---------- - . . ..... . ............... ....... .. . . ... . .. . . ........................ . —'.-
includ.cz,� brick, stone, rr.iasola.rv, stucco s n-Lhetic
.............................. . . .................................... .......... --
s tucco (E � I. F � S) and �pj��roved h(Drizontal sidan ,
-- . ... . ............... . . .. . ........ . ....... . ....... ... .. Lp-g
,or---arc!?i-i.tect.,-,.u:r,a,.I. sh.J.n,alesHoriZ(DTiA',,a.1 1a'F 111(i ma"y
sidi.
........... . . .. ... .... ....... . . .A_:...._..._ .............. ---- . . . .... . ............ . ... . ---- -------- -----
be manuf a.c. t,-,ured f roiTi cer.yient :E, i be r.- board. V i
.... . .... . ....... ......................... . .. .... . .. . .........................
mater-ial is riot --Pc�-�i�itted exc- �t-I i:n soffit and eave
. . ... . . . ................................. . . . .......... ............ . . . ...... ... ....... ---- ------ ...........
loc.-.�atioris. Additicrnal. sidincr :cequiz'er.iients:
a . Where a dwelling borders Tn(-)re than one st'reet, z.i,ll
. .........................................
— - --- --------- -- -- -
street- f acinaf acades s1iall be finish(c�d Li.' -i the
-1-1111 . .. . . .................... ---------------- . . ......... .................... . ... ........... . ..... . ....... . ............ .
sFiTyie material.s.
.. . . .. . ................... . ..... . ................
b. Ceme n,t- i t i ou s I S ..tted ri 't.T.-adit ional wide
. ........... ..... ... ..................... .. .... . . -... �� 11-1-111.111.- ............. . .. . ....... ... ......... ... . .. ........ ........ ............. . ..... . -- -- ............
reveal st, les on-ly, unless ot-herwise wr,.")p:r,-oved
.................................. . ....... . .. ................ . .... - -----
the B(�>ard f Or s ecial des'
...... ... ................................. . .... ................. _ I- - �� 3ri
—I . ............ . .......... .. ...... ... ...
cond-itions.,
D,. Roof Material, - Ro('-')f-I.n- ixtate:cial sli.a"IAL. be dimension.a.."I.,
- ---------------- ----- . . . . . . . .. .................. . .... .. . .......... . . . .. . ........... . . .................... �4
. . .. . .......... ...... _..-----......_..M___.............._.-_.__.._....
a r (:,,h it e c L, u ra. I s' In il. 1 1 e s o r b e t t er w i tli� a
.................. . .. . . . . ............................ ................ ..... .
30 vea-r war'."r."ant,-N.
E. Porches, St.00y,:)uti ai-,id, Decks
1. Fron't Pox-ches: A-1.1. front ent:r"stoo-,,�, Y.T. ).d froi-,It
-2 .. . . ..............
-L'Iches sliall. be cons ta-i-ic �ted witl-i cont.intious mason-ry
. . . ................................ ...... . . . . . . . . ....................................... ..... .. . ........ ....... -.- -------------- -- ..................... .... ..
f o`�,,indation wall or on 12"xI.2" masonry piers.
.. . ... . ....... . ..... . . ......................................... . . ........... ........ ........... . ....... . .... ....... .. . . . . . .................. .
..E..x t e n -d ec... ........... . .
..... ...... ... .... ... . . ...... ,!orches 11. a..1_ be a of six (6)
. ................ .. . ..................... . . . . ......... . ... ..................... ....
d �1:31,' c. ea hm..',-,twee:n J.,e.-t-s under )ox'ches sh,all bie
. . . . . .. .................................... . . . . ..........................
enc,losed with framed "Latt.J.-ce ,a,:rae.ls. Handrails and
rail.
i. j"s shal-1. be finic-jhred, T.�aii�-ited wood or., meta].
.. .... . ...................... ... ....... . ...... . .... --- -- - ----------------
railinq with vertical T)i¢::,,kets or swa-.C`i bal-usters.
Pickets Shal-I . ......... be__s�appo,�.-ted on, to2 and bottom rails
..... . . ...... ....... . ..... - ..... ................ ... ...... .... . . . ... .................... . ........... _ . ........ ..
nay t: colurrins.
2Rea.-I,Porches/Screen. Por(:,,hes- Al 1 -.te c he s i f
. . . . . ........... . ................. ____ ......... . .... ...........
s c r e e n and./or covered shall b e constructed w i t h
. . .. . .............................. . ...... ....................... --111,11-1 . . . .....
a �so nr �y j:�j e. r",s, tc) match eit_her the foundation or
............... . .
far,ade inatez.J.al of the house._ -Rear po�y.ches that are
. ... . ...... ....... .... . ..... . . . . . .. . ................... .... ... ...... . .... . . . . ........... .
not enclosed Riust be stadnecl (-.)r painted and c:,�an be
........... . ...... . ....................
coni t:ruct",ed with tyca..1 wood
pi
........... e
. . . . . ...... . ....... . _-r s
--
F Front Porch FlooriT,-ig. Porch f loorin�-I. may, 1-, e concrete,
----- . ... . . ............ ----------- . . . ............... . . . ........... . .. . . ... . . ............. . . ......
e osed _a e , ate c o �i i (".,-'r e t e , or a f indshed -1 1 11
....... . ....... . ..... . .... .... . ... =_2 . ......... . . L . . ... . .......... __ ... . . . ........... .. . . . ... . ....... __ ............... . . .. ____ -----------
ma�t_e�ria.l s u c h as sto�t-ie, tile o r brick, f Ln i. s he d
___ . . . ........ ......................... . . . ......... ------ - _ . ....... ...... . . . .. . ..........
(stained. (:lark) wood .. . . ...... ol ... . ...... pr �r.lv trirr.),Med
_I ------------ ------- . . ............... . . . ....................... ... . ......
deckin_.I__boards. Un,f .finished treated woo(,.3. decki " ,is not
............... ............... .......... . ............ .... . . . __.____._____ ......... . i19L..___..___
ac l
p_t, abe. All o
f:rns
t te s
s ha..1-1 m
be asollr or
_
stained ain.te(,l wood.
. .. . ...... .... . . . . . ... . .. . . . . ...... ................
Cr 1)1-
2r..Eo-y-al Prior., to Buildiri!� Perml.it Issuance: A.11. items
. . . . .................. . . . . ........................... . . ..... .. .. __, ..... . ....... . ........ - - ------- ___ ....... . .... .. ........
in. P.roffered Co:r.-iditions 2 and 3 shall be -,i-Iroved,
..... . ....... -_-1-1-111- I ............................ .................. . . . . . ............ � ........ . . _
rior the issi_iance of a building :mit for each
.............................. ..... ............. ... ......... . . . ........... . ..
..........
- - -
------
permit. (BI ai".i,d P)
4. All.. � e� buffers shall be located wit'Ilin i-ecorded open
............... . .. . . . _ 11., ju.i red
....... ....... ..................... .... ... ................ .
S. Cash Proffer. For each dwelling unit, the applicant,
sub -divider, or assignee(s) shall pay the following to the
County of Chesterfield, prior to the issuance of a
building permit for infrastructure improvements within the
cash proffer service district for the property, unless
state law prevents enforcement of that timing:
A. $18,966.00 per dwelling unit for the period beginning
the July 1 preceding the Board of Supervisors'
approval of the case through July 1 four years later,
at which point the amount will be adjusted for the
cumulative change in the Marshall and Swift Building
Cost Index during that time period. The $18,966 will
be allocated pro -rata among the facility costs as
follows: $9,648.00 for schools, $911.00 for parks and
recreation, $215.00 for library facilities, $7,609.00
for roads, and $583.00 for fire stations.
B. Thereafter, the per dwelling unit cash proffer amount
shall be automatically adjusted, annually, by the
annual change in the Marshall and Swift Building Cost
Index on July 1 of each year.
C. Cash proffer payments shall be spent for the purposes
proffered or as otherwise permitted by law.
D. Should Chesterfield County impose impact fees at any
time during the life of the development that are
applicable to the Property, the amount paid in cash
proffers shall be in lieu of or credited toward, but
not be in addition to, any impact fees in a manner
determined by the County.
6. In con.j-�..inction with recordation of -k:h.e initial sr..ibdivision.
.......... - .. .................. .. . ..... ...
.t, a n.:Ln.etv (90) f oo�t: �A7 i. e o 1.,.- -- w a, y ...._-__.for an
. . .. . .. . . .............. ...................... -------- - . ........... ... . ...... . ------ . .... .................. --- ---- . ........ --, ... . ...... ................ .... ..... ...... . ........
easiz-/west tri I o..r' arte.i,"ia.], ("&'a on Roa�'.-P") from t'l-ie eastern
..... ..... . ........ .. . .. . ...... Y�� .......... . ..... ...... -- . . .. .......... ..... __ ..... 1- ... . . ..... ..........
jrcerty "Line to the wes�.-..er'T.i. �ro line shall be
........ .............. . .
ded.icate(:I, free and -L,a.n�i,.-estz'icted., to aj.,-),d for- th.e benefit
- ---- . . . ... . ....................... . ............ 1-1 . . ........................ .. .. .............. . . ... --- ......... . ..... ... . .... . ........... . .... . ............. .
of Chesterfield countv, 'FT').e exact location. an(,'I ali.aament
. . ........................... .................. .... . .... ............... ......... - ------- ... . .... .... ... - ---------------- - - --- . . ........ ... . ....... . ..... . .............
-ed bv tl').e
of t Ii J., s right --of --Wa.V sha,'Ll be a) rov
............ . ........... .. . . .. . ................. .... . .................. . . . ............... ..... - p .......... ............. .
De'part�,Tient.
. ........... ............... ...... .. . . ......... ............ . ..... . .... . ..
'7. Prior toantei:-R.tative stLbdivision
f an access
—y... ................................. .............._..._------_ ......................... .............
la Ba. bon shall. be submitted, to and a p.o
p -r-i fc,:):i.' �,p r yed b-,
-_ rbc,n...... . ............. . . . .... . . . . . ....................... . .. _ ___Y
the Trans." o:rtation D.,., rtmen:t: Access for the r-
. .... .... . TL ? YC'r
------- ---------- - - ---- - ------------ . ...................
shall conforiTi to the_,",��a.i.'-oved access (T)
-11-- . ... . . .... ........... ...... ..................... . ... . ........ . . ... . ... . ................. .. . .
8. ThE-.'� deve]...()'.E�r s,1-.ia,1..Lbe ... for the followi.t'i,"J road
-11-----..'--.----- . . 1� _... ____ __ _ . . .. . ........... . . . ......... ------- . ..... .. ............ ........ ...... - . . ...... . ............... . ------ -------
i'm,' "r'(Dveynerits:
A Construct.ion. of tWO (2) la,,,r.ies of )
Ba. bc-n Road to VD07'
------ . . ............................ ..... ........... . ....... . .. . .. .......... __- . . ....... . y .. ............. . . . . .... .....
131'ban Minor Arl e:r.'ial staridar-ds (50 MPH) WIJ t 1-1
. - r, 11 -- - - - ----- - ---- -- - -------------------------- - -
modif-Lca�t:ions roved, 1.) the Tz-an.s ortat.ion
.................. . ....................................... . ....... . .. . .. ......................
De artmer'i.t."., f"rom Br.i. h.t W�:.L]-'ton Road t(D the 'i�Testern.
. . .............................. . . .. . ...................... . .. . ......... . . . . ..........
pj,.-c
_�12erty li:ne,
B. Constr't.:ict ion of left a.7�`i,d :rigt ti,:irri lanes alolna
....... ........ . ............................ ... . .............. . .. . . . . ..... .. I.- ................... .. ............. .. . .... .
Walton 1Zoad at the Ba bon Road ii:-1te:r,-se(.�,-tJ..on, an�,�.]. along
........ . ............. .................. . ..... .................... . .... . ............ . . .. ... . . ................ --- ...... . . L .. . ... ................................... . ..
1 Road at eackl_ a:),,-,,�.roved. access based on
....... . . . . ... ............. ............. ...... . . . . . ........... 2 ... . ............ .... ......... .... . ..... . ... . .. . ............
Trans p. carta.tion D�t sta.-nda.-r.-ds.
... .............. .
C Dedication to Ch e s t e.r f i e 1 d Co�-int.-.' f ree and
......... . I . . ................. ............ . .......................... . . 'Y - - - - — -- - ---------------
ri c ted, of an add b`..: ri ht cif wa
............ . ...... ............ ............. . ...... ..... . ............... . ... .... ....... ..... . ............ . Y _LS'Ll,
easernen.ts) reqi,�.Lr-ed for t'h.e ip..�,,?-r-oyeiTients id&r-.itified. in
11-11-1- --- 1-1 ..... . .................... .... ........ . .. . ........ ........................ . .
this Proffered Coi,'i,d-Ltion, (T)
9. Liiid.tations on Tirrii-nq of Const,.ra,,ictiori Ac't."'.ivit
A. Permitt.,e(,,-I Hours Fo'r Construction.
1. Co
nstruction actj,.V�J-ty- S:flaall be Limited to between
- -------------- .......... . .. . ......... . . ........ . ....... . .. . ........ . . ........ ................ .... . ..... - ....... . ...
the hours of 7.00 a.m. and, 7.00,j,�.L.m. Moridla� throu2-h
.... . ......... — --- — ----- . .. . . . ............
Friday; 7.00 a.in. t(D 6: 00 : o:n, S at,
---u�rd and
�a
8-00 a.Tm, to 5�00 J,�M. c)n, &u.nday., F the
c r �ur ose
. ... . .. . ... . ................................ ...... . ......... . ................. ....... . . ............ ..... . ..... — -.--12 -------- -- -
of this conditio:z,i, c.c.xnstruct,,ion. activiLy shall be
. . ...... . ed. ......................... . .
CI.01-Isidei,-'Lard clear.,Lng; gr,�ading,� instal1ation of
(stich as roads, utilities and st�:).rm
--- - ----- - -------------------------- - - - -------- -- - ---------------
drainage) a.nd cons t.".r.-uc tion of a (:Iwellin- on. a.
.................. . --.- ........... . ........ . . . ..... . .... ....... . .. . . ..... ................
vacai-ft, lot.
2. r,T,'hj,.S conditiOn is not inended to restrict the
..._...__...._..._______.._.........- __...... ------ --------------------......................... -.................................—
hours of home cox'istruct.J.-on (s -u(, -,`h. as with additio.n.��:,,,
or alteration.$) once a dwe.11-.1.11c'T is C)CC'u,"ied. as a
. ..... ....... ........ . ............. . . . ............................. . ........ . ... . . . ........ . ..................... .. . ..... ................... ...
res idenc,e.
3. Prior to corzin:ien.c-ing Lfi-itia.l c(-,.).ristruction a...(,ftivity
...... ......... . . . ........ . .... . --- --------------- ........... .......... ..... .... . ......
these r.-estric-tions shall be_____,, -_posted in Er),,. lish ari(I
---- ........... - .... .. ............ . .............. ...... .... . .. -- - - --------- - - . . . . .............. . ... . . ......... ... ...... ... -9 ..... . .. ...... -- .. . .............. .........
SL'panish on. 21 X 21 s-L,,�ris that axe clearly legilz),I.e
g
.. . .... ....... ................ .... ........ ..... . .. ......... ............. ... . . . . .................. . ..........
f roni the 1-)-Lic -Y.A-ghs of wa at the entrances into
...I u
................. . .......... . .... ......... .. . - ------ -- ... . . . . . .t............ ... ........ . ... . ................... .
t1le development. St,ich. sii-Inz sha.1.1. 1pe maintained
.. . . .. .................. - ------ .. .............. --- ------ ........... --- ........ . ................. ---- .. . . . . . .. .................... .... ...... . . .... --1--.1
th................_.c I E, v e I e -1- and shall rey�,iain un. t i 2. al . L
..... . .. ........... . ... . ....................... . . . - -- - - - - -- - - - ------ -- - -------------------------------
I
constz,uction as JS CC)1,1�r el, -e
................... . . .............. . . .. . . -- 1-1- ...... ............ . .
B. Writte.T.-i Notificatic)3.`,.i Prio,
.r, 'j,'o C`omj.7.)ej-jcI,r.,aq. ("
.can st".ciuctiora. -,
Prior to initial coi,,isti,,uctl�i-on activity, t -he Develo e:r
...... .... .... . ............ . .. ...... -I---..---- . .... ............................... . . . ............. . . . . ....... . .. .... . ---- ------ .......................
slaall not:ify a.1.1- p-ro owners writing
........ ................................ ............. PE,
.. .. ........... . ....... . .
o.1" 'the m.i.ticipated date CC:risL.ru.ct.j..on activit�,v will
coviime.n.ce.
C. EvddenCE; Of T.Derfo-Cmance:
Pri.(.,-.)r 'to the issua:Y,-ice of a. land d-Lst-urbarice _Fperm-it.,
............... .............. --.— -------- -- ........................................................ ..
Devel(D'F.'�er sh.a.12. �prov.:M.e written confirmation to
... ...... ..... ..... ...... . ..... -- - -----
theEngineering Department that the sign
... ............ . .......
postings and wril:ten have occurred as
. ................ - ----- --- . .. . . .................... . . ......................... . ............... -- . . ...........
requ-ired by this c.oy-iddt.-Lon. (1) & EIE)
..... ...... ---- . ...... — --- - ------ —
10 � Prior 'to anubdivision. plan o � v,- a' 1 ,
... -' ................ . . . . . ........................ . ... . . . . . .........:?;.._.........._s ...... ............................... ........................... . . . . ....... . ................
phazing plaxi f o::c tl:re requdred .-coad i r(-.)ve'ri�ients, as
............................ — ----- —
identifj.�,.ad in. Proffered (--'oriditio�n 9, shal"L be submitted to
...._.N_....__...._ .................... - . ..................... ---
an.5 t-oved...I��Lthe TransIC)"rtation De rtment. (T)
.- . . . . ......................
Ayes: Elswick, Warren, Jaeckle, Holland and Gecker.
Nays: None.
✓30
'I C) 9
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 27, 2016 Item Number: 8.13.13
Subiect:
Approval of Change Order to Moseley Architects for Additional Services for
the Smith -Wagner Building Renovation and Addition Project
Iministrator's Comments:
County Administrator:
Board Action Requested:
Authorize the Director of Purchasing to execute the referenced change orders
to Moseley Architects in the amount of $125,900 for providing additional
services for the Smith -Wagner Building Renovation and Addition Project. In
addition, authorize the Director of Purchasing, to execute future change
orders for this project so long as the County Administrator is informed,
budgeted funds will not be exceeded and the Board receives follow up
information outlining the change order(s) within 30 days.
Summary of Information:
The Smith -Wagner Building, built in 1987, houses Social Services and the
Health Department. The capital project underway consists of a 40,000 square
foot addition to the building and renovation of the existing 57,000 square
feet.
The Board approved the award of a construction contract on November 18, 2015.
The project consists of multiple phases, beginning with the construction of
the addition, and then 3 internal renovation phases using the addition as
swing space for staff displaced by the renovations.
Since construction began, the architect has been asked to provide additional
services both to keep the project on track to meet contractor schedule
requirements and to accommodate changing State Health Department programming
requirements.
Preparer: Rob Key
Preparer: Allan Carmody
Attachments: FlYes
Title: Director of General Services
Title: Director, Budget and Management
FS
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
The additional architectural services cover four primary areas. Cost figures
are rounded.
1) Redesign efforts to meet State guidelines per the State's "Office Space"
document. It was not until January, after the space had been designed,
that the State notified the County that our interpretation of the
State's space allocation guidelines was not acceptable. Consequently,
re -work of the space configuration and associated design details had to
be completed. ($51,800)
2) The School Health Nurses will no longer be housed in the Health
Department building. The health nurse area had been designed to
accommodate positions that spent limited time in the space. Since the
decision on health nurses, the space was configured to accommodate new
positions. A number of changes had to be made including elimination of a
hallway (circulation within the Health Department was no longer needed),
the addition of two toilets, and structural, mechanical, plumbing and
electrical revisions. The reconfigured space will house the 10 Social
Services positions approved in the late spring. There is additional
space for more positions or flex space for other County needs.
($25,000)
3) Given the complexity of the project's phasing, and the number of staff
involved in relocations, a detailed phasing and moving plan was needed.
A detailed plan would eliminate the cost of renting temporary space,
minimize moving costs and most importantly, minimize disruption of
services to County citizens. ($13,350)
4) It was always contemplated that the State would reuse the existing
furniture in the building and purchase new furniture for any need
remaining. About a month or two ago, the State advised staff that they
would reuse existing furniture in the building, but they had been
directed to evaluate surplus furniture statewide for possible use in the
building as well. After that, any remaining furniture needs would be
bought new. In order to determine the suitability of surplus State
furniture, an extensive, tedious inventory of furniture both onsite and
in offsite locations is needed in order to configure as much used
furniture as possible into the new layout. To the extent used furniture
can work, less new furniture will have to be bought. Overall, this
change from the State has broadened the scope of the work needed
including procurement.($35,750)
Staff has reviewed the architect's request for compensation for the
additional work and confirms that $125,900 is reasonable. Funds are available
in the project budget and the project contingency balance remains strong.
A new lease with the State will be negotiated for the Health Department. To
the extent possible, staff plans to seek reimbursement for a portion of the
cost of these change orders. Such reimbursement would be included in the
annual rental payments and recouped over time. Further, there may be a net
savings if surplus furniture can be utilized to a great extent ecJ' l
�c'.. CHESTERFIELD COUNTY
, BOARD OF SUPERVISORS Page 1 of 2
-w17 -,1f AGENDA
RCIN
Meeting Date: July 27, 2016 Item Number: 8.13.14.
Subject:
Request of Bobby Wilcox and The Virginia Museum of Radio and Concert
Entertainment for an Entertainment Festival Permit to Conduct the Central
Virginia Food Truck Rodeo at Chesterfield Towne Center on Sunday, August 28,
2016
County Administrator's Comments:
County Administrator:
Board Action Request
The Board of Supervisors is requested to consider the request of Bobby Wilcox
and The Virginia Museum of Radio and Concert Entertainment for an
entertainment festival permit to conduct the Central Virginia Food Truck
Rodeo at Chesterfield Towne Center on Sunday, August 28, 2016. If the Board
grants the request, staff recommends it be granted subject to the attached
conditions.
Summary of Information:
Bobby Wilcox and The Virginia Museum of Radio and Concert Entertainment plan
to promote and sponsor the Central Virginia Food Truck Rodeo, an outdoor
event to be held on Sunday, August 28, 2016, from 12:00 p.m. until 6:00 p.m.
at Chesterfield Towne Center located at 11500 Midlothian Turnpike. Rouse
Properties, Inc., owners of the property have provided written permission to
use the property.
Preparer: Jeffrey L. Mincks Title: County Attorney
0505:96877.1
Attachments: Yes F-1No
u` :..
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
The event is proposed to be staged in the Towne Center's rear parking lot
located at Koger Center Boulevard and Mall Drive. The event will include 35-
40 central Virginia food trucks. Live music will be performed by local acts
to be announced at a later time. The event will be free to the public. It is
estimated that approximately 12,000 to 15,000 people will attend the event
over the course of the six hours of the event. The property is properly
zoned for this use.
The entertainment arrangements have
Office and are adequate to meet the
provided that the sponsor complies
address proper crowd control, medical
promoter has successfully promoted tw
in the last two years.
0505:96877.1
been reviewed by the County Attorney's
requirements for obtaining a permit
with the attached conditions, which
care, sanitation, and other needs. The
D previous events at the same location
C,I C 1
CONDITIONS FOR ISSUING PERMIT TO BOBBY WILCOX AND
VIRGINIA MUSEUM OF RADIO & CONCERT ENTERTAINMENT
1. Permit holder shall hire off duty Chesterfield County police officers to
provide traffic and crowd control during all hours of the Central Virginia Food Truck Rodeo
operation, as follows:
August 28, 2016 (Sunday) - Hours: 12:00 pm — 6:00 pm (8 officers)
2. Permit holder shall maintain a First Aid station, with at least one certified
Emergency Medical Technician on duty during all times of Event operation.
3. Prior to the Event, the permit holder shall provide the Fire Marshal with a site
plan showing the means of emergency access to the premises where the Event is being
conducted.
4. No food vendor shall sell or give away any food unless a permit for food
vending has been issued by the Chesterfield Health Department. All permit applications
have been completed.
5. Permit holder shall provide the Risk Manager with a Certificate of Insurance,
in a form approved by the Risk Manager and County Attorney, as follows:
a. Permit holder must provide a certificate of insurance with a minimum
Commercial General Limit of $1,000,000 per occurrence for General
Liability and $1,000,000 per occurrence for Automobile Liability.
b. Permit holder must provide the Risk Manager with a complete list of all
vendors who will work at the Event. Each vendor must provide a certificate
of insurance with a minimum Commercial General Liability Limit of
$1,000,000 per occurrence and $2,000,000 general aggregate.
C. The insurance required by this provision must be provided before the
permit holder or any vendor will be allowed to begin set-up for the Event.
6. Permit holder will comply with all County noise ordinances and with all
conditions imposed by County employees and representatives to minimize the impact of
noise on neighborhoods in the vicinity of the Event.
7. Failure to comply with any of the above conditions will result in immediate
and automatic revocation of the Music/Entertainment Festival Permit.
0505:96877.1
c
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
< AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.15.
Subject:
Award of Construction Contract for County Project #15-0075, Clover Hill Water
Tank Rehabilitation
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to award the construction contract to
Nostas SS Contractors, in the amount of $1,425,930 and authorize the Director
of Purchasing to execute the necessary documents.
Summary of Information:
This project consists of the interior and exterior painting of the Clover
Hill water tank, miscellaneous structural repairs and pipe and valve
replacement. Staff received a total of five bids ranging from $1,425,930 to
$2,104,840. The lowest responsive/responsible bid was from Nostas SS
Contractors, in the amount of $1,425,930. The county's engineering
consultant, Whitman Requardt & Associates, has evaluated the bids and
recommends award of the contract to Nostas SS Contractors, the lowest
responsive/responsible bidder.
Funds for this project are available in the current CIP.
District: Clover Hill
Preparer: George Haves, P.E.
Preparer: Allan M. Carmody
Attachments: ! Yes
Title: Director of Utilities
Title: Director, Budget & Management
No `SCJ !:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 27, 2016 Item Number: 8.8.16.a.
Subiect:
Request Permission for a Private Asphalt Road to Encroach Within a County
Right of Way to Access Spring Rock Green Shopping Center at 7100 Midlothian
Turnpike
County Administrator's Comments:
County Administra
Board Action Requested:
Grant BSF Richmond, L.P. permission for `a private asphalt road to encroach
within a county right of way to access Spring Rock Green Shopping Center at
7100 Midlothian Turnpike, subject to the execution of a license agreement.
Summary of Information:
BSF Richmond, L.P. has requested permission to construct a private asphalt
road to encroach within a county right of way to access Spring Rock Green
Shopping Center at 7100 Midlothian Turnpike. This request has been reviewed
by county staff.
Approval is recommended.
District: Midlothian
Preparer
John W. Harmon
Attachments: 0 Yes 1:1 No
Title: Real Property Manager
:ice
VICINITY SKETCH
Request Permission for a Private Asphalt Road to
Encroach within a County Right of Way to Access Spring
Rock Green Shopping Center at 7100 Midlothian Turnpike
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CHESTERFIELD COUNTY
IVa
i BOARD OF SUPERVISORS Page 1 of 1
*•. Y IldB ��,a
�?R AGENDA
Meeting Date: July 27, 2016 Item Number:
Subject:
Request Permission for a Helipad, Walkway, Concrete Footings for Columns,
Stairs and Bridge to Encroach Within a Sixteen -Foot Drainage Easement, a
Variable Width Drainage Easement and a Sixteen -Foot Water Easement Across
Property at 1401 Johnston Willis Drive
County Administrator's Comments:
County Administrator
Board Action Requested:
Grant Chippenham & Johnston Willis Hospitals, Inc. permission for a helipad,
walkway, concrete footings for columns, stairs and bridge to encroach within
a 16 -foot drainage easement, a variable width drainage easement and a 16 -foot
water easement across property at 1401 Johnston Willis Drive, subject to the
execution of a license agreement.
Summary of Information:
Chippenham & Johnston Willis Hospitals, Inc. have requested permission for a
helipad, walkway, concrete footings for columns, stairs and bridge to
encroach within a 16 -foot drainage easement, a variable width drainage
easement and a 16 -foot water easement across property at 1401 Johnston Willis
Drive. This request has been reviewed by Utilities, Environmental
Engineering, Transportation and the Planning Department and the existing
storm sewer and water line will not be affected.
Approval is recommended.
District: Midlothian
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes FINo 4
"VICINITY SKETCH
Request Permission for a Helipad, Walkway, Concrete
Footings for Columns Stairs and Bridge to Encroach
within a Sixteen -Foot Drainage Easement, a Variable
Width Drainage Easement and a Sixteen -Foot Water
Easement Across Property at 1401 Johnston Willis Drive
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#� ' BOARD OF SUPERVISORS Page 1 of 1
' #9 AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.16.c.
Subiect:
Request Permission for a Proposed Boat Dock to Encroach in the Impoundment
Easement for Swift Creek Reservoir
County Administrator's Comments:
County Administrator:
Board Action Requested:
Grant Dan Butler Properties, Inc. permission for a proposed boat dock to
encroach in the impoundment easement for Swift Creek Reservoir; subject to
the execution of a license agreement.
Summary of Information:
Dan Butler Properties, Inc. has requested permission for a proposed boat dock
to encroach in the impoundment easement for Swift Creek Reservoir adjacent to
Lot 8, Block B, Shallowford Trace Subdivision. The owner has received
permission for the construction of the dock from the underlying landowner.
Currently Brandermill Community Association does not regulate docks in Swift
Creek Reservoir. This request has been reviewed by Utilities and
Environmental Engineering. A building permit is also required.
Approval is recommended.
District: Clover Hill
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes FINo #
u
"VICINITY SKETCH
Request permission for a Proposed Boat Dock to Encroach
in the Impoundment Easement for Swift Creek Reservoir
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CHESTERFIELD COUNTY
F BOARD OF SUPERVISORS Page 1 of 1
ya AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.16.d.
Subject:
Request Permission for a Proposed Privacy Fence to Encroach Within a Sixteen -
Foot Easement and a Sixteen -Foot Drainage Easement Across Lot 37, Qualla
Farms, Section F
County Administrator's Comments:
County Administrator;
Board Action Requested:
Grant Christopher Lee Danner and Paula (Ann Danner permission for a Proposed
Privacy Fence to Encroach within a 16 -Toot easement and a 16 -foot drainage
easement across Lot 37, Qualla Farms, Section F, subject to the execution of
a license agreement.
Summary of Information:
Christopher Lee Danner and Paula Ann Danner have requested permission for a
Proposed Privacy Fence to Encroach within a 16 -foot easement and a 16 -foot
drainage easement across Lot 37, Qualla Farms, Section F. This request has
been reviewed by Environmental Engineering, Utilities, Planning, Comcast
Cablevision and Verizon. The existing swale will not be affected.
Approval is recommended.
District: Dale
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes No #
"VICINITY SKETCH
Request Permission for a Proposed Privacy
Fence to Encroach within a Sixteen -Foot
Easement and a Sixteen -Foot Drainage Easement
Across Lot 37, Qualla Farms, Section F
Chesterfield County Department of Utilities
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.16.e.
Subject:
Request Permission for a Proposed
Foot Easement and a Sixteen -Foot
Chase, Section 3 at Foxcreek
County Administrator's Comments:
County Administrator,
Board Action Requested:
Privacy Fence to Encroach Within an Eight -
Drainage Easement Across Lot 5, Walkers
Grant Joseph Dimeo and Kathleen Dimeo permission for a proposed privacy fence
to encroach within an 8 -foot easement and a 16 -foot drainage easement across
Lot 5, Walkers Chase, Section 3 at Foxcreek, subject to the execution of a
license agreement.
Summary of Information:
Joseph Dimeo and Kathleen Dimeo have requested permission for a proposed
privacy fence to encroach within an 8 -foot easement and a 16 -foot drainage
easement across Lot 5, Walkers Chase, Section 3 at Foxcreek. This request has
been reviewed by Utilities, Environmental Engineering, Comcast Cablevision
and Verizon. The existing Swale will not be affected.
Approval is recommended.
District: Matoaca
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes FINo #
"VICINITY SKETCH
Request Permission for a Proposed Privacy Fence
to Encroach within an Eight -Foot Easement and a
Sixteen -Foot Drainage Easement Across Lot 5,
Walkers Chase, Section 3 at Fc creek
1<
REQUEST PERMISSION FOR
A PROPOSED PRIVACY FENCE
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6� o CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 27, 2016 Item Number: 8.8.16.f.
Subiect:
Request Permission to Install a Private Water Service Within a Private
Easement to Serve Property at 2101 Reymet Road
County Administrator's Comments:
County Administrator:
Board Action Requested:
Grant Directed Motion, LLC permission instal a private water service within
a private easement, and authorize the Coun y Administrator to execute the
water connection agreement.
Summary of Information:
Directed Motion, LLC has requested permission to install a private water
service within a private easement to serve Property at 2101 Reymet Road. This
request has been reviewed by the Utilities Department.
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon
Attachments:MYes 1 No
Title: Real Property Manager
kyj rel 10 1
Request Permission to Install a Private Water Service Within
a Private Easement to serve Property at 2101 Reymet Road
Chesterfield County Department of Utilitiies
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CHESTERFIELD COUNTY, VIRGINIA
UTILITIES DEPARTMENT
DATE: 06/24/2016 SCALE: 1'=50'
DRAWN BY: KWO
CHECKED BY:
COUNTY PROJECT: 16-0156
PLAT SHOWING EASEMENT TO BE ACQUIRED
ON THE PROPERTY NOW BELONGING TO
JJC & ASSOCIATES LLC
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UTILITIES DEPARTMENT
DATE: 06/24/2016 SCALE: 1'=50'
DRAWN BY: KWO
CHECKED BY:
COUNTY PROJECT: 16-0156
PLAT SHOWING EASEMENT TO BE ACQUIRED
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.16.g.
Subject:
Request Permission for a Proposed Boat Dock to Encroach in the Impoundment
Easement for Swift Creek Reservoir
County Administrator's Comments:
County Administrator:
Board Action Requested:
Grant Donna Mason permission for a prc
impoundment easement for Swift Creek Res
license agreement.
Summary of Information:
ed boat dock to encroach in the
)ir; subject to the execution of a
Donna Mason has requested permission for a proposed boat dock to encroach in
the impoundment easement for Swift Creek Reservoir adjacent to Lot 2,
Waterviews at the Reservoir Subdivision. The owner has received permission
for the construction of the dock from the underlying landowner. This request
has been reviewed by Utilities and Environmental Engineering. A building
permit is also required.
Approval is recommended.
District: Clover Hill
Preparer: John W. Harmon
Attachments: Yes
Title: Real Property Manager
F-1 No # C
"VICINITY SKETCH
Request Permission for a Proposed Boat Dock to Encroach
in the Impoundment Easement for Swift Creek Reservoir
-----------
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REQUEST PERMISSION FOR PROPOSED BOAT DOCK
Chesterfield County Department of Utilities
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. BOARD OF SUPERVISORS Page 1 of 1
} - AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.16.h.
Subiect:
Request Permission for a Proposed Boat Dock to Encroach in the Impoundment
Easement for Swift Creek Reservoir
County Administrator's Comments:
County Administrator:
Board Action Requested:
Grant Helen R. McKay permission for a propord boat dock to encroach in the
impoundment easement for Swift Creek Reservoir; subject to the execution of a
license agreement.
Summary of Information:
Helen R. McKay has requested permission for a proposed boat dock to encroach
in the impoundment easement for Swift Creek Reservoir adjacent to Lot 6,
Block P, McTyre's Cove Patio Lots and McTyre's Cove. The owner has received
permission for the construction of the dock from the underlying landowner.
Currently Brandermill Community Association does not regulate docks in Swift
Creek Reservoir. This request has been reviewed by Utilities and
Environmental Engineering. A building permit is also required.
Approval is recommended.
District: Clover Hill
Preparer: John W. Harmon
Attachments: YesF-1
Title: Real Propertyger
No
"VICINITY SKETCH
Request Permission for a Proposed Boat Dock to Encroach
in the Impoundment Easement for Swift Creek Reservoir
Chesterfield County Departmert of Ultildiez
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4010 McTyres Cove Terrace
DS. 10,952 PG. 755
PIN: 727682963500000
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 27, 2016 Item Number: 8.B.16.i.
Subiect:
Request Permission for Existing and Proposed Curb and Gutter and Sidewalk to
Encroach Within a Proposed Sixteen -Foot Sewer Easement, a Proposed Variable
Width Water Easement and a Proposed Variable Width Drainage Easement
(Private) Across Property at 5802 Jefferson Davis Highway
County Administrator's Comments:
County Administrate
Grant MFB Chesterfield, LLC permissi n for existing and proposed curb and
gutter and sidewalk to encroach withih a proposed 16 -foot sewer easement, a
proposed variable width water easemenl and a proposed variable width drainage
easement (private) across property at\5802 Jefferson Davis Highway, subject
to the execution of a license agreement.
Summary of Information:
MFB Chesterfield, LLC have requested permission for existing and proposed
curb and sidewalk to encroach within a proposed 16' sewer easement, a
proposed variable width water easement and a proposed variable width drainage
easement (Private) across property at 5802 Jefferson Davis Highway. This
request has been reviewed by Utilities, Environmental Engineering and the
Planning Department.
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes No # 4
"VICINITY SKETCH
Request Permission for Existing and Proposed Curb and
Gutter and Sidewalk to Encroach Within a Proposed Sixteen -
Foot Sewer Easement, a Proposed Variable Width Water
Easement and a Proposed Variable Width Drainage Easement
(Private) Across Property at 5802 Jefferson Davis Highway
CAIMBE
. . . ........
.. . ......... ..
)D D REQUEST PERMISSION FOR EXIS ING
AN D PROPOSEDD CURB & GUTTER AN D
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Chesterfield County Department of Utilities
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 27, 2016 Item Number: 8.B.16.j.
Subject:
Request Permission for an Existing and Proposed Boat Dock to Encroach in the
Impoundment Easement for Swift Creek Reservoir
County Administrator's Comments:
County Administrator
Board Action Requested:
Grant Martin L. Ricketts and Belinda C. Rickdtts permission for an existing
and proposed boat dock to encroach in the impoundment easement for Swift
Creek Reservoir; subject to the execution of a license agreement.
Summary of Information:
Martin L. Ricketts and Belinda C. Ricketts have requested permission for an
existing and proposed boat dock to encroach in the impoundment easement for
Swift Creek Reservoir adjacent to Lot 2, Shelter Cove, a Resubdivision. The
owners have received permission for the construction of the dock from the
underlying landowner and Woodlake Community Association. This request has
been reviewed by Utilities and Environmental Engineering. A building permit
is also required.
Approval is recommended.
District: Matoaca
Preparer: John W. Harmon
Attachments: Yes F-1No
Title: Real Property Manager
"VICINITY SKETCH
Request Permission for an Existing and
Proposed Boat Dock to Encroach in the
Impoundment Easement for Swift Creek Reservoir
,� �, �-�,;,,� � , Vit,
..........
REQUEST PERMISSION FOR
A P R 0 P 0 SED B4O A T D OC K
Chesterfield County Departmertt of Util Ries
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Belinda G. Ricketts
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.16.k.
Subiect:
Request Permission for a Proposed Boat Dock, Stairs, Bulkhead and Rip -Rap to
Encroach in the Impoundment Easement for Swift Creek Reservoir
County Administrator's Comments:
County Administrator:
Grant Todd A. Sullivan and Catherine Sulliva permission for a proposed boat
dock, stairs, bulkhead and rip -rap to encrolh in the impoundment easement
for Swift Creek Reservoir; subject to the execution of a license agreement.
Summary of Information:
Todd A. Sullivan and Catherine Sullivan have requested permission for a
proposed boat dock, stairs, bulkhead and rip -rap to encroach in the
impoundment easement for Swift Creek Reservoir adjacent to Lot 9, Watercrest
Subdivision. The owner has received permission for the construction of the
improvements from the underlying landowner and Woodlake Community
Association. This request has been reviewed by Utilities and Environmental
Engineering. A building permit is also required.
Approval is recommended.
District: matoaca
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes � No
"VICINITY SKETCH
Request Permission for a Proposed Boat Lock,
Stairs, Bulkhead and Rip -Rap to Encroach in the
Impoundment Easement for Swift Creek Reservoir
Chesterfied County Department of Utilities
I h2M - 416, 67 '�el
REQUEST PERMISSION FOR
A PROPOSED BOAT DOCK,
STARS, BULKHEAD & RIP -RAP'
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
3
RG-e AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.17.
Subject:
Acceptance of Parcels of Land for Corporate Village Drive from Economic
Development Authority of the County of Chesterfield
County Administrator's Comments:
County Administrator:
Board Action Requested:
Accept the conveyance of seven parcels of land
acres for the right-of-way dedication needed for
Economic Development Authority of the County of
the County Administrator to execute the deed.
Summary of Information:
containing a total of 10.215
Corporate Village Drive from
Chesterfield, and authorize
Staff requests that the Board of Supervisors accept the conveyance of seven
parcels of land containing a total of 10.215 acres for the right-of-way
dedication needed for Corporate Village Drive as shown on the attached plat
from Economic Development Authority of the County of Chesterfield.
Approval is recommended.
DlstriCt: Bermuda
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes F-1No #r
VICINITY SKETCH
Acceptance of Parcels of Land for Corporate
Village Drive from Economic Development
Authority of the County of Chesterfield
Approximate Location
of 10.215 acres of
right of way dedication
needed for Corporate
Village Drive
...... . ....
. ..........
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
t89 AGENDA
�RGP.iu'�
Meeting Date: July 27, 2016 Item Number: 8.8.18.a.
Subject:
Changes in the Secondary System of
Street Road Project 0360-020-F21,
Road, Snyder Road and Lockhart Road
County Administrator's Comments:
County Administrator:
State Highways as a Result of the Hull
C503, Abandonment of Portions of Ladino
Board Action Requested:
Adopt the attached resolution requesting c anges in the Secondary System of
State Highways as a result of the Hull Street Road Project 0360-020-F21,
C503, Abandonment of Portions of Ladino Road, Snyder Road and Lockhart Road.
Summary of Information:
The Virginia Department of
Project 0360-020-F21, C503,
Road and Lockhart Road an
define adjustments require
Approval is recommended.
District: Clover Hill
Transportation has completed the Hull Street Road
Abandonment of Portions of Ladino Road, Snyder
d provided a sketch and VDOT AM -4.3 forms which
d in the Secondary System of State Highways.
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0Yes No
i
`VICI; IT'S SKETCH
Changes in the Secondary System of State Highways
as a Result of Project 0360-020-F21, 0503, Abandonment of
Portions of Ladino Road, Snyder Road and Lockhart Road
61
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N Changes in the Secondary System Cr
of State Highways as a ResultTMQLA
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of Project 0360-020-1=21, C503,
Abandonment of Portions of Ladino
Road, Snyder Road and Lockhart Road Z/ 49
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July 8, 2016
I Iroh- 1, 115 feet
CHESTERFIELD COUNTY: At a
regular meeting of the Board of
Supervisors, held in the Public
Meeting Room at the Chesterfield
Administration Building on July 27,
2016, at 3:00 p.m.
WHEREAS, the Virginia Department of Transportation has completed project 0360-020-1721,
C503 and provided a sketch and VDOT Form AM -4.3 to the Board of Supervisors which defines
adjustments required in the Secondary System of State Highways as a result of the construction, which
sketch and form are incorporated herein by reference; and,
WHEREAS, a certain segment of Ladino Road, State Route 791, a certain segment of Snyder
Road, State Route 824, and a certain segment of Lockhart Road, State Route 648, appear to no longer
serve public convenience and should be abandoned as a part of Secondary System of State Highways.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors hereby requests the Virginia
Department of Transportation to take the necessary action to abandon as part of the Secondary System
of State Highways the segment of Ladino Road, State Route 791, identified as Segment B -C, a distance
of 0.03 miles, the segment of Snyder Road, State Route 824, identified as Segment F -G, a distance of
0.04 miles, and the segment of Lockhart Road, State Route 648, identified as Segment G -H, a distance
of 0.03 miles, all as shown on the attached sketch and Form AM -4.3 pursuant to Section 33.2-912, Code
of Virginia; and,
BE IT FURTHER RESOLVED, the Board of Supervisors hereby requests the Commissioner of
Highways certify, in writing, that the aforesaid segments requested to be abandoned are no longer
deemed necessary for uses of the Secondary System of State Highways pursuant to Section 33.2-913,
Code of Virginia; and,
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the
Permits Manager at 3301 Specks Drive, Midlothian, VA 23112, for the Virginia Department of
Transportation.
Certified by:
G 0- G: 1 S
In the County of Chesterfield County
-----------•-- .............................
By resolution of the governing body adopted July 27, 2016
The following VDOT Form AM -4.3 is herebv attached and incorporated as part of the governing body's resolution for
changes in the secondary system of state highways.
.4 Copy Tertee Signed (Count), Official):
Report of Changes in the Secondary System of State Highways
Project/Subdivision 0360-020-F21. C503 Abandonment
Type Change to the Secondary System of State Highways' Abandonment
The following facilities of the Secondary System of State Highways are hereby ordered abandoned, pursuant to the
statutory authority cited:
Reason for Change: Abandonment, VDOT Project Related
Pursuant to Code of Virginia Statute: §33.2-912
Street Name and/or Route Number
Snyder Road, State Route Number 824
Old Route Number: 0
--------------------------------------------
• From: Int Old Rt 824 & US 360 E (G)
To: .04 Mi S of Int Old Rt 824 & US 360 E (F), a distance of: 0.04 miles.
Street Name and/or Route Number
Ladino Lane, State Route Number 791
Old Route Number: 0
--------------------------------------------
• From: .23m! E of Eastern Int Rt 791 & Rt 360 (6)
To: Old Western Int Rt 791 & Rt 360 (C), a distance of: 0.03 miles.
Street Name and/or Route Number
Lockhart Road, State Route Number 648
Old Route Number: 0
_.---------------..__.,.--------^-'-•----------------
• From: .23 mi S of Int Rt 648 & Rt 3161 (H)
To: Int Old Rt 648 & US 360 W (G), a distance of: 0.03 miles.
%AX)l Farm AM -1.3 (4;20.31)07) Mainwnawc Division
Date of Resolution: July 27, 2016 Page I of I
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CHESTERFIELD COUNTY
. � BOARD OF SUPERVISORS Page 1 of 1
AGENDA
'_f7RCi!tU!;s'
Meeting Date: July 27, 2016 Item Number: 8.13.18.b.
Subject:
Changes in the Secondary System of State Highways as a Result of the Hull
Street Road Project 0360-020-F21, C502, Stigall Way
County Administrator's Comments:
County Administrato
Board Action Regue:
Adopt
State
C502,
the attached resolution requesting changes
Highways as a result of the Hull Street
Stigall Way.
Summary of Information:
in the Secondary System of
Road Project 0360-020-F21,
The Virginia Department of Transportation has completed the Hull Street Road
Project 0360-020-F21, C502, Stigall Way and provided a sketch and VDOT AM -4.3
form which defines an adjustment required in the Secondary System of State
Highways.
Approval is recommended.
District: Clover Hill
Preparer: John W. Harmon
Attachments: 0 Yes
Title: Real Property Manager
F-1 No #
s
"VICINITY SKETCH
Changes in the Secondary System of State Highways
as a Result of Project 0360-020-F21, 0502, Stigall Way
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Chesterfield County Right ofWa.y Cffice
July 8, 2016
S 4)
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CHESTERFIELD COUNTY: At a
regular meeting of the Board of
Supervisors, held in the Public
Meeting Room at the Chesterfield
Administration Building on July 27,
2016, at 3:00 p.m.
WHEREAS, the Virginia Department of Transportation has completed project 0360-020-F21,
C502 and provided a sketch and VDOT Form AM -4.3 to the Board of Supervisors which defines an
adjustment required in the Secondary System of State Highways as a result of the construction, which
sketch and form are incorporated herein by reference; and,
WHEREAS, a certain segment of Stigall Way is ready to be accepted into the Secondary System
of State Highways.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors hereby requests the Virginia
Department of Transportation to take the necessary action to add as part of the Secondary System of
State Highways the segment of Stigall Way, identified as Segment B -D, a distance of 0.17 miles, as
shown on the attached sketch and Form AM -4.3 pursuant to Section 33.2-705 of the Code of Virginia;
and,
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the
Permits Manager at 3301 Speeks Drive, Midlothian, VA 23112, for the Virginia Department of
Transportation.
Certified by:
In the County of Chesterfield County
........................................................................................
By resolution of the governing body adopted July 27, 2016
The following VDOT Forrn AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for
changes in the secondwy system of'state highways.
A Copy Teetee Signed (Count), Of
Report of Changes in the Secondary System of State Highways
ProiectlSubdivision 0380-020-F21 0502
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required and obtained by the County, is hereby guaranteed:
Reason for Change: VDOT Project
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
Stigali Way, State Route Number 4119
Old Route Number. 0
0 From: Int Rt 759 (8)
To: Int Rt 604 (D), a distance of: 0.17 miles.
Recordation Reference: N/A
Right of Way width (feet) = 0
Vll01 PonnAM-43(4:202(3)7) Maintenaiwe
i)i, i i, n Date of Resolution: Pa. -e t of I g?
Rt 4119
Chesterfield County
Changes due to Project 0360-020-F21, C502
Segments of road Focation to be abandoned
❑CCc.c. Segments of road location to be discontinued
M� Segments of new location to be added to the Pfirnary and Secondary System
Data Correction -Adjustment to correct PJM5 records
":.
4119
Addition
B—>D
.17
759
Data Correction
A—>B
.15
759
Data Correction
B—>C
.07
604
Data Correction
C—>D
.12
604
Data Correction
D—>E
.20
39
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.19.
Subject:
Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
County Administratok
Authorize the Chairman of the bard of Supervisors and the County
Administrator to execute an agreeent with Virginia Electric and Power
Company for a 15 -foot underground easement to relocate the transformer at
Providence Middle School.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an agreement
with Virginia Electric and Power Company for a 15 -foot underground easement
to relocate the transformer at Providence Middle School. This request has
been reviewed by county and school staff, Comcast Cablevision and Verizon.
Approval is recommended.
District: Midlothian
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes F-1 No b":,: 0, 164
'VICINITY SKETCH
Chesterfield County Department of Utilities
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�fc BOARD OF SUPERVISORS Page 1 of 1
b4 AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.20.
Subiect:
Request to Quitclaim a Portion of Sixteen -Foot Sewer Easement Across Property
of RMD Land LC
County Administrator's Comments:
County Administratc
Board Action Reque
Authorize the Chairman of the Board of�
Administrator to execute a quitclaim deed to
sewer easement across property of RMD Land LC.
Summary of Information:
Supervisors and the County
vacate a portion of 16 -foot
RMD Land LC has requested the vacation of a portion
across its property as shown on the attached plat.
reviewed by the Utilities Department. A new easement
new line will be constructed.
Approval is recommended.
District: Bermuda
of 16' sewer easement
This request has been
will be dedicated and a
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes FINo #
"VICINITY SKETCH
Request to Quitclaim a Portion of Sixteen-Foot
Sewer Easement Across Property of RML Land LC
KU
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Portion of a 16' Sewer
... Easement . - . to, be Quitclaimed
Chesterfield County Department of Utilities
I hgl - 666.67
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RMO LAND LC
DB 3995 PG 109
1610 RUFFIN MILL RD
PIN No. 808-638-1566-00000
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GRAPHIC SCALE: 1" = 50'
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GENE WATSON & ASSOCIATES, P.C. REV.: 07-22-02
SCALE: 1 = 50' 4221 BONNIE BANK RD DATE: ,06 -21? -.02
JN 5681SEW3 RICHMOND, VIRGINIA 23234
(804) 271-8038 FILE'-CRW-:�5456SEW3
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: July 27, 2016 Item Number: 8.13.21.
Subiect:
Execute the First Amendment to the Special Project Service Agreement for
Collecting, Transporting and Processing Used Electronic Equipment with the
Central Virginia Waste Management Authority (CVWMA)
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the Director of Purchasing to sign the first amendment to the
special project service agreement with the Central Virginia Waste Management
Authority (CVWMA) for collecting, transporting and processing used electronic
equipment.
Summary of Information:
Chesterfield County currently offers electronics disposal and recycling
services at its two (2) convenience centers through a service agreement with
Central Virginia Waste Management Authority (CVWMA). Recently, changes in
market conditions and the need to engage a new subcontractor for leaded glass
processing and disposal has led CVWMA to modify its contract with their e -
cycling contractor. The service agreement of all participating jurisdictions,
which includes Chesterfield County, must be modified to comply with this
contract.
The amendment increases contract pricing as follows:
1. From $0.34 to $0.56 per pound for vendor processing of CRT monitors and
televisions brought to county convenience centers.
2. From $10 to $20, per unit for CRT monitors and televisions measuring 27
inches or greater, disposed of as part of e -cycling collection events.
This cost is paid by the citizens directly to the collection vendor.
Preparer: Robert C. Key Title: Director of General Services
Attachments: 0 Yes F-1No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
3. Adds a $5 fee per unit for the shredding of computer hard drives as part
of e -cycling collection events.
Staff expects the cost increase associated with the amendment to be fairly
minimal given the general decline in the recycling of items such as these.
Quarterly recycling events held by the vendor will also be promoted. To the
extent citizens utilize the vendor events, costs will be diverted from the
county.
�1'14-1011'1 a�
FIRST AMENDMENT TO THE
COLLECTING, TRANSPORTING, AND PROCESSING USED ELECTRONIC
EQUIPMENT
SPECIAL PROJECT AGREEMENT
between
CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY
and
PARTICIPATING LOCAL JURISDICTIONS
This SPECIAL PROJECT SERVICE AGREEMENT AMENDMENT is made by and between the
CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY (hereinafter "CVWMA") its
successors and assigns, having its principal place of business at 2104 West Laburnum Avenue,
Suite 105, Richmond, Virginia 23227; and (if executed on the appropriate page 3 — signature — end
page of this agreement).
COUNTY OF CHESTERFIELD (CNE),
COUNTY OF HANOVER (HAN),
COUNTY OF HENRICO (HEN),
COUNTY OF NEW KENT (NKT),
COUNTY OF GOOCHLAND (GOC), and
CITY OF RICHMOND (RIC)
(Hereinafter, collectively, "Participating Local Jurisdictions" unless later amended).
WHEREAS, the CVWMA and e -Waste Tech Systems (hereinafter "CONTRACTOR")
entered into the Collecting, Transporting, and Processing Used Electronic Equipment
Service Contract (hereinafter "Contract") beginning July 1, 2015 that has an initial three
(3) year term with a three (3) year renewal option; and
WHEREAS, the CVWMA entered into the Collecting, Transporting, and Processing Used
Electronic Equipment Special Project Agreement (hereinafter "Agreement") with
Participating Local Jurisdictions, if executed on the end page of the Agreement; and
WHEREAS, Staff Agenda Item No. 9 of the June 2016 Board Agenda outlined a proposed
Addendum to the Contract between the CVMWA and CONTRACTOR; and
WHEREAS, the Executive Director is authorized, subject to General Counsel's review
and approval, to execute an Addendum to the Contract for Participating Member
Jurisdictions between the CVWMA and CONTRACTOR; and
WHEREAS, the Executive Director is authorized, subject to General Counsel's review
and approval, to execute and amend Special Project Service Agreements and
Amendments between the CVWMA and Participating Member Jurisdictions; and
Special Project Service Agreement - 4st Amendment
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants
hereinafter provided:
BE IT RESOLVED, that the CVWMA and the Participating Local Jurisdiction agree to
amend the Agreement as follows:
ARTICLE V. COMPENSATION FOR SERVICES AND RATE ADJUSTMENTS,
Part B. The current language in this Section of the Agreement shall be eliminated
and replaced with the following:
Fees/Revenues for Electronic Equipment Recycling:
a. E -cycling Collection Event Fees
i. Staging and Transportation fee - $700 per event
ii. CRT Monitor Recycling fee - $10 per unit (to be paid by participant
bringing the monitor to the event to the Contractor, except when, prior
to the event, the host locality elects to pay this fee) and $20.00 per unit
for units 27 inches wide or longer as measured diagonally.
iii. CRT Television Recycling fee - $10 per unit (to be paid by participant
bringing the monitor tot the event to the Contractor, except when, prior
to the event, the host locality elects to pay this fee) and $20.00 per unit
for units 27 inches wide or longer as measured diagonally.
iv. Other Used Electronic Equipment as described in Section 1. L of the
Contract, except those items specifically set forth in Sections 4.B.a.i
and 4.B.a.ii herein, and electrical appliances (anything with a plug) to
include microwaves — no charge
v. CVWMA and the Participating Local Jurisdiction through prior
arrangement may agree to pay the Contractor fees listed in above items
ii and iii in lieu of requiring the recycler to pay the fees.
vi. No charge for flat screen TVs or monitors.
b. Collection Site
i. $300 for one pick-up per day, $0.56 per pound fee for CRT Monitors/
Televisions and $2.00 credit for CPUs and computer lap -tops.
ii. If two or more pick-ups required on the same day the hauling fee will
be $500 for the entire day.
iii. No charge for flat screen TVs or monitors.
c. Drop -Site:
i. $400 per month rental fee plus the $0.56 per pound for CRT
Televisions and monitors processing. $2.00 credit for CPUs and
computer laptops.
ii. No charge for flat screen TVs or monitors.
d. Hard Drive Shredding:
i. Staging and Transportation fee - $300 per event
ii. Hard Drive shredding fee - $5.00 per unit (to be paid by participant
bringing the hard drive to the event to the Contractor, except when,
prior to the event, the host locality elects to pay this fee).
Special Project Service Agreement -1st Amendment 2
r
IN WITNESS WHEREOF, the parties hereto have made and executed this First
Amendment to the Agreement and it shall be effective as of the last date executed by
any party hereto.
County Attorney or Designee
Special Project Service Agreement - 1st Amendment
ai
I mw,v-9--c!'ector
Date- ')]-V t co
By:
County Administrator or Designee
Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
&, AGENDA
Meeting Date: July 27, 2016 Item Number: 8.13.22.
Subiect:
Approval of Transportation Priority Projects and Authorization to Submit
Applications for Smart Scale Funding
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to approve the
staff to submit the specified
consideration.
Summary of Information:
attached priority list and authorize
projects for Smart Scale funding
In 2014, House Bill 2 was signed into law, requiring development of a
prioritization process (Smart Scale) for projects funded by the
Commonwealth Transportation Board. The Secretary of Transportation
developed the process and localities submitted projects for the first time
last year. Chesterfield submitted applications for five projects from the
Board's list of priority projects and successfully obtained funding for
two: widening Route 10 from Bermuda Triangle to Meadowville ($24.5M), and
improvements to the I-95/Route 10 Interchange ($9.5M). Staff recommends
resubmitting the three projects that did not receive funding last year, as
well as several other projects specified on the Board's list of priority
projects. An updated priority list, showing the projects staff recommends
for submittal through the Smart Scale process, is shown as Attachment A.
Localities are not required to provide specific matching funds for any
projects funded through Smart Scale; however, any other funds (local,
state or federal) already allocated will improve the project's score.
Preparer: Jesse W. Smith Title: Director of Transportation
Preparer: Allan Carmody Title: Director of Budget and Management
Attachments: Yes El
No # r =a3
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
In 2014, the Board of Supervisors adopted an additional vehicle
registration fee to generate $6-7 million annually to invest in the
state's Revenue Sharing program, which matches local money put towards
road improvements dollar for dollar. The state's current six-year plan
recommends significant reductions to the Revenue Sharing program; however,
Revenue Sharing projects can also be submitted through the Smart Scale
process. Staff recommends submitting all current Revenue Sharing projects
for Smart Scale consideration. These Revenue Sharing projects are
identified on the attached list.
In reviewing successful applications from last year, staff noted that
several non-standard transportation projects, such as park-and-ride lots,
performed well in the scoring process. As such, staff recommends
submitting several new projects this year. These new projects are
identified on the attached list.
Recommendation:
Staff recommends the Board adopt the attached priority list and authorize
staff to submit the specified projects for Smart Scale funding.
District: Countywide
Proposed
Priority
Project
Estimate
Funding
Request
Maintain
Current
Funding
Route 10 Superstreet, Bermuda Triangle Rd to
Meadowille Rd
$54.2M
$O.OM
Route 360 EB, Lonasto Castle Rock
$6.6M
$O.OM
Route 10, Whitepine to Frith
$15.2M
$O.OM
Route 10, Route 1 to 1-95
$B.OM
$O.OM
1-95/Route 10 Interchange
$10.OM
$O.OM
Primary and Interstate Projects
1 288/360 Ramp Improvements
$13.7M
$13.7M
2 288/360 - Brad McNeer/Bailey Bridge Connector
$32.4M
$32.4M
3 288/360 - NB flyover to Bailey Bridge Connector
$56.OM
$56.OM
4 1-95/Willis Road Interchange
$43.OM
$43.OM
5 1-295/Meadowville Interchange
$20.OM
$20.OM
6 Route 360, Woodlake to Otterdale Rd
$25.OM
$25.OM
7 Centralia Rd, Memory Ln to Chester Rd
$25.OM
$25.OM
8 Powhite Parkway, Watermill Pkwy to Woolridge Rd
$19.OM
$19.OM
remove New Freeways (Engineering and ROW)
$13.OM
NA
remove Sight and Sound Barriers
$50.OM
INA
remove Powhite Parkway Toll Removal
$49.OM
NA
remove High Speed Rail
NA
NA
Current Revenue Sharing Projects (listed alphabetically)
Arch Road Roundabout
$3.7M
$1.2M
Bailey Bridge Road Minor Widening, Sunday Silence to Spring Run
$3.4M
$2.8M
Beach Road Widening, Route 10 to Nash Rd
$15.3M
$11.9M
Belmont Road Minor Widening, Courthouse Rd to Whitepine Rd
$4.1M
$2.2M
Bon Air Sidewalks
$2.3M
$2.1M
Ecoff Avenue Minor Widening, Ivywood Rd to Ken Drive
$3.9M
$2.8M
Hicks Road Curve Realignment
$3.7M
$1.7M
Providence MS Road Improvements and Sidewalk
$3.9M
$2.6M
Robious Road Widening, lames River Road to county line
$6.6M
$3.8M
Winterpock Road Widening, Route 360 to Royal Birkdale Dr
$11.8M
$8.4M
Non -Traditional Applications (listed alphabetically)
360 West Park and Ride
$0.6M
$0.6M
Bessie Lane Improvements
$0.7M
$0.7M
Chesterfield Avenue Reconstruction
$15.OM
$15.OM
Chippenham/Hopkins Area Park and Ride
$0.6M
$0.6M
Deer Run Sidewalk, Chital Dr to Alberta Smith Elementary School
$2.5M
$2.5M
Ettrick Train Station Improvements
$2.2M
$2.2M
Harrowgate Road/Cougar Trail Pedestrian Improvements
$0.6M
$0.6M
Hopkins Road Sidewalk, Falstone Rd to Bonniebank Rd
$0.6M
$0.6M
North Enon Church Road Widening
$6.OM
$6.OM
Otte rdale/Woo Iridge Road Widening
$40.OM
$15.0M
Pocahontas State Park Trails
$6.OM
$6.OM
Route 1 Sidewalk, Marina Dr to Merriewood Rd
$1.OM
$1.OM
Note: estimate and funding request amounts may change as applications are developed
X -
IW r ')
Attachment A
J7
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 8.13.23.
Subiect:
Authorize the Receipt and Appropriation of FY2017 (Public Safety Answering
Point) PSAP Grant Funds from the Virginia E-911 Services Board
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the County Administrator to receive and appropriate $150,000 in
PSAP Grant funds from the Virginia E-911 Services.
Summary of Information:
The Board of Supervisors is requested to approve the acceptance and
appropriation of grant funds awarded by the Virginia E-911 Services Board to
go towards upgrades to the County's Individual Voice Logging Recorder system.
This system which was installed in FY2012 maintains the records of all 911
calls received by Emergency Communications Center (ECC) as well as any
transmissions sent across the public safety radio system. Grant funds will be
used to refresh the system hardware to insure that the ECC is able to
maintain proper records for the public safety departments.
Preparer:
Richard Troshak
Title:
Director,
Emergency
Communications
Preparer:
Allan M. Carmody
Title:
Director,
Budget
and Management
Attachments: Yes No 9000178
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 8.13.24.
Subject:
Initiate a Code Amendment Related to Limited Events on Agricultural (A)
Property, Refer to Planning Commission for Recommendation, and Set Board
Public Hearing for September 28, 2016 (17PJ0109)
County Administrator's Comments:
County Administrator:
Board Action Requested:
Initiate a code amendment related to Limited Events on Agricultural (A)
property, refer to the Planning Commission for recommendation, instruct the
Commission to return a recommendation no later than by September 27, 2016,
and Set Board public hearing for September 28, 2016.
Summary of Information:
Mr. Elswick requested that a code amendment be drafted to allow limited
events as a restricted use on a minimum of 50 acres of Agricultural (A)
property. In response, staff drafted the attached amendment which, among
other things, would allow such uses 4 times in any calendar year.
Virginia law allows the Board to initiate zoning ordinance amendments when
required by public necessity, convenience, general welfare or good zoning
practice. The proposed amendment addresses good zoning practice through
reasonable limitations to mitigate impacts of proposed limited events on area
properties and protect the character of the district.
Preparer: Kirkland A. Turner Title: Director of Planning
Attachments: 0
Yes
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY
AMENDING AND RE-ENACTING SECTIONS 19.1-52,19.1-53 AND 19.1-570
OF THE ZONING ORDINANCE RELATING
TO LIMITED EVENTS IN AGRICULTURAL DISTRICTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 19.1.52, 19.1-53 and 19.1-570 of the Code of the County of Chesterfield,
1997, as amended, are amended and re-enacted to read as follows:
Chapter 19.1
ZONING
000
000
•E•
Evert VRed
A Districts
a. Use is located on a minimum of 50 acres;
b. Use lasts for a single calendar day for a maximum of 18 hours;
c. Use occurs a maximum of 4 calendar days per calendar year;
d. Use does not occur on consecutive calendar days;
e. Use does not allow overnight staff
f Permanent facilities such as, but not limited to, pavilions, stages, auditoriums,
bathrooms or booths are not constructed to accommodate the use;
¢ Temporary improvements to accommodate the use shall be permitted provided they
are removed within 48 hours of the event's cessation; and
h If a music or entertainment permit is not required by Article lI of Chapter 3 of the
county code a 121anning permit is obtained from the planningdepartment for the
event Nothing herein shall negate the requirement to obtain a music or entertainment
permit if required by the county code.
•••
66•
Event, limited: A gathering at which a fee is charged for the purpose of viewing, listening to,
or participating in an entertainment or social activity. A limited event shall not include one
for which a voluntary donation is accepted in lieu of a fee.
�G
(2) That this ordinance shall become effective immediately upon adoption.
1928:96971.1
OtiCHESTERFIELD COUNTY
L�= BOARD OF SUPERVISORS Page 1 of 2
-^$ AGENDA
h17 w
Meeting Date: July 27, 2016 Item Number: 9.A.
Subiect:
Developer Water and Sewer Contracts
County Administrator's Comments:
County Administrator
Board Action Request
The Board of Supervisors has authorized the County Administrator to
execute water and/or sewer contracts between County and Developer where
there are no County funds involved.
The report is submitted to Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
1. Contract Number: 05-0437
Project Name: A&A Paving Old Stage Road
Location: 11311 Old Stage Road
Developer: A&A Paving, LLC
Contractor: Castle Equipment Corporation
Contract Amount: Water Improvements - $ 19,753.00
Wastewater Improvements - $ 7,147.00
District: Bermuda
Preparer: Michael A. Nannery, P. E. Title: Assistant Director of Utilities
Attachments: F]Yes No # 'j,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
2. Contract Number: 07-0088
Project Name: Kings Grove, Section 6
Location: 6200 Cogbill Road
Developer: BV Cogbill, LLC
Contractor: RDS Utilities, LC
Contract Amount: Water Improvements - $ 138,365.00
Wastewater Improvements - $ 175,406.00
District: Dale
3. Contract Number: 08-0035
Project Name: Foxfield, Section 2
Location: 5400 Quarter Horse Lane
Developer: BV Development, LLC
Contractor: RDS Utilities, LC
Contract Amount: Water Improvements - $ 127,661.00
Wastewater Improvements - $ 41,688.00
District: Matoaca
4. Contract Number: 15-0217
Project Name: Discount Tire
Location: 10101 Hull Street Road
Developer: Halle Properties, LLC
Contractor: Perkinson Construction Company
Contract Amount: Water Improvements - $ 16,436.00
Wastewater Improvements - $ 13,590.00
District: Dale
000-1 S
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 27, 2016 Item Number: 9.8.
Subiect:
Report on Status of General Fund Balance, Reserve for Future Capital
Projects, District Improvement Funds, and Lease Purchases
County Administrator's Comments:
County Administrator:
Board Action Requested:
Acceptance of attached report.
Summary of Information:
Preparer: Patsy Brown
Preparer: Allan Carmody
Attachments: 0 Yes
Title: Director of Accounting
Title: Director of Budget and Management
F-1
No #
Prepared by
Accounting Department
June 30, 2016
13
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Outstanding
Date
Original
Date
Balance
Began
Description
Amount
Ends
6/30/2016
04/99
Public Facility Lease — Juvenile Courts Project
$ 16,100,000
01/20
$ 3,255,000
(Refinanced 10/10)
10/04
Cloverleaf Mall Redevelopment Project**
16,596,199
10/20
7,347,868
12/04
Energy Improvements at County Facilities
1,519,567
12/17
263,624
05/06
Certificates of Participation* — Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems
11,960,000
11/24
440,000
08/07
Certificates of Participation* — Building
Expansion/Renovation, Equipment
Acquisition
22,220,000
11/27
2,330,000
06/12
Certificates of Participation Refunding —
Building Acquisition, Construction, Expansion,
Renovation, Installation, Furnishing and
Equipping•, Acquisition/Installation of
Systems; Equipment Acquisition
19,755,000
11/24
18,065,000
9/14
Dell Financial Services - Middle School Chromebooks
4,146,000
01/17
1,247,748
8/15
Dell Financial Services - High School Chromebooks
5,633,259
08/17
3,353,198
9/15
Master Equipment Lease Purchase Agreement -
School buses
8,649,800
09/22
8,065,213
5/16
Virginia Resource Authority —
Building Expansion, Renovation, Installation
Equipping
6,665,000
10/36
6,665,000
5/16
Certificates of Participation Refunding —
Building Acquisition, Construction, Expansion,
Renovation, Installation, Furnishing and
Equipping; Acquisition/Installation of
Systems; Equipment Acquisition
13,140,000
10/27
13,140,000
*Partially Refinanced 06/12 and 5/16
**Amended and restated 12/14
TOTAL APPROVED
AND EXECUTED
$ 126,384,825
$ 64,172,651
PENDING EXECUTION
None
13
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
Budgeted Ending Balances
7/27/2016
% of General Fund
Fiscal Year Budgeted Expenditures
2013 $53,495,000 8.0%
2014 $55,000,000 8.1%
2015 $57,248,000 8.1%
2016 $58,668,400 8.1%
2017 $60,004,400 8.0%
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
7/27/2016
Board
7,315,062
Meeting
7,333,395
Date
Description
FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014
4/23/2014
FY2015 Budget Addition
4/23/2015
FY2015 Capital Projects
Additional funding for renovations to the Police building and
8/27/2014
adjoining lobby area
3/27/2015
Return funds from completed projects
4/7/2015
Return funds from completed projects
5/29/2015
Return funds from completed projects
6/10/2015
Return funds from completed projects
6/30/2015
Return funds from completed projects
FOR FISCAL YEAR 2016 BEGINNING JULY 1, 2015
4/15/2015
FY2016 Budget Addition
4/15/2015
FY2016 Capital Projects
FOR FISCAL YEAR 2017 BEGINNING JULY 1, 2016
4/13/2016
FY2017 Budget Addition
4/15/2016
FY2017 Capital Projects
* Pending outcome of FY2016 audit results
Amount Balance
23,885,400 29,823,297
(21,529,100) 8,294,197
(1,000,000) 7,294,197
20,865
7,315,062
18,333
7,333,395
523
7,333,918
4,573
7,338,491
10,359
7,348,850
24,488,500 31,837,350
(23,886,000) 7,951,350
26,794,600 34,745,951
(26,636,500) 8,109,451
CHESTERFIELD COUNTY
DISTRICT IMPROVEMENT FUNDS
7/27/2016
District
Maximum
Carry Over
from
Prior Years
FY2017
Appropriation
Funds Used
Year to Date
Items on
7/27 Agenda
Balance
Pending
Board
Approval
Bermuda
$34,023
$33,500
$0
$0
$67,523
Clover Hill
37,500
33,500
0
0
71,000
Dale
37,500
33,500
0
0
71,000
Matoaca
37,500
33,500
0
0
71,000
Midlothian
37,500
33,500
0
0
71,000
County Wide
0
0
0
0
0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 9.C.
Subject:
Report of Planning Commission Substantial Accord Determination for Cellco
Partnership d/b/a Verizon Wireless (Case 16PD0237) to Permit Two (2) Small
Cell Communications Facilities in a Community Business (C-3) District
County Administrator's Comments:
County Administratc
Board Action Regue:
On June 21, 2016, the Planning Commission determined that the proposed small
cell communications facilities (building -mounted antennas attached to a
commercial building and behind a parapet wall) are in substantial accord with
the Comprehensive Plan, as per attached (Case 16PD0237). (AYES: Wallin,
Freye, Jackson, Jones and Sloan). Staff recommends no action.
Summary of Information:
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final.
Preparer: Kirkland A. Turner
Attachments: 0 Yes
Title: Director of Planning
❑ No # 0 C11
a
CASE NUMBER: 16PDO237
APPLICANT: Cellco Partnership d/b/a Verizon Wireless
APPROVAL
CHESTERFIELD COUNTY, VIRGINIA
SUBSTANTIAL
Magisterial District: CLOVER HILL
ACCORD REVIEW
12216 Chattanooga Plaza
RECOMMEND APPROVAL
174�
STAFF
RC-
-
® Ordinance and conditions minimize the possibility of any
Board of Supervisors (BS)
Meeting Date:
Request
JULY 27, 2016
Property
BOS Time Remaining:
43 DAYS
Applicant's Agent:
JEFF HOLLAND (NB+C)
(757-817-6628)
Planning Department Case Manager:
ROBERT CLAY (804-796-7122)
APPLICANT'S REQUEST
Substantial accord determination to permit two (2) communication small cell facilities in
Community Business (C-3) District.
Roof -mounted (data node/small cell) antenna facilities on a commercial building are planned.
Notes:
A. Conditions may be imposed.
B. Under the Federal Telecommunications Act, localities cannot regulate cell towers on the basis of possible
health or environmental effects of radio frequency emissions.
C. The FCC requires final action on telecommunication tower requests, including small cells, within a
reasonable period of time which it interprets to be 150 days from application submittal. This application
was submitted on April 11, 2016 and 150 days therefrom is September 8, 2016.
D. Conditions and graphics are located in Attachments 1 and 2.
DETERMINATION
PLANNING
APPROVAL
COMMISSION
6/21/2016
RECOMMENDATION
RECOMMEND APPROVAL
0 Complies with Public Facilities Plan an element of the
STAFF
Comprehensive Plan
® Ordinance and conditions minimize the possibility of any
adverse impact on area properties
Providing a FIRST CHOICE community through excellence in public service J C Or a T
SUMMARY OF IDENTIFIED ISSUES
Department
PLANNING
Issue
-
FIRE
-
CDOT
-
VIDOT
-
UTILITIES
-
ENVIRONMENTAL
ENGINEERING
REVITALIZATION
16PDO237-2016JUL27-BOS RPT
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Case Number
BOS Action
Request
Rezoning from Agricultural (A), Community Business (C-3),
General Business (C-5) and Light Industrial (1-1) to
Community Business (C-3) and Light Industrial (1-1) with
Approved
conditional use planned development to permit use and
98SNO176
(07/29/1998)
setback exceptions, plus amendment to conditional use
planned development (Case 855153) relative to road
improvements and uses. A mix of commercial and
industrial uses was planned.
PROPOSAL
Building -mounted data node/small cell antennas within the Chesterfield Crossing shopping center
are planned.
ZONING ORDINANCE
The request property represents an outparcel development within the Chesterfield Crossing
shopping center. Communication small cells are a restricted use in C-3 Districts. These
restrictions provide for two (2) options. For those small cells located on buildings, ordinance
restrictions include the following:
• antennas must be architecturally incorporated into the design of a building;
• mechanical equipment must be screened in accordance with ordinance requirements;
and
• at such time as the small cell ceases to be used for communication purposes for three
(3) consecutive months, the antennas and all associated equipment are removed from
the property.
The applicant indicates this facility will improve wireless service to customers and employees of
businesses located in the shopping center.
This proposal consists of antennas located in vented pipes behind a parapet wall of the
building. The vented pipes extend approximately 3.5 feet above the parapet and will be painted
to match the building (Conditions 1 and 2). Mechanical equipment will also be located on the
roof of the building behind the existing parapet.
5 16PD0237-2016JUL27-BOS-RPT
(),�,' 1 0 1
PUBLIC FACILITIES PLAN
The proposed communications tower satisfies the criteria of location, character and extent as
specified in the Code of Virginia. Specifically, the Public Facilities Plan an element of the
Comprehensive Plan, promotes minimizing the numbers of towers and their impact on the
surrounding area through:
e Co -location onexisting telecommunications towers, or
9 Architectural incorporation into existing building features.
The following provides an overview of Ordinance requirements and conditions to mitigate the
impact of the small cell communications facilities on area properties:
General Overview
Requirements
Details
• Antennas located in vented pipes
• Painted to match building
Design, Color and Lighting
e Lighting not permitted
Condition 1
Plan and Ordinance
Screening
Required to screen mechanical equipment
Ordinance
Height
Not to exceed 3.5 feet above the top of building parapet
Condition 2
equired if use ceases for more than 3 consecutive
Removal
months
I
Ordinance
As conditioned, the proposed small cell communications facilities are consistent with Ordinance
criteria and comply with the Comprehensive Plan.
16P D023 7-2016J U L27- BOS-RPT
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FIRE SERVICE
Staff Contact: Anthony Batten (804-717-6167) BattenA@chesterfield.gov
This request will have a minimal impact on Fire and EMS.
COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov
The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county -wide
transportation needs that are expected to mitigate traffic impacts of future growth. The
anticipated traffic impact of the proposal hes been evaluated and it is anticipated to be
VDCT has no comment on this request.
COUNTY COMMUNICATIONS
Staff Contact: Robert Vest (804-717-6950) vestr@chesterfield.gov
The system installation may be approved meeting the standard conditions regarding
interference to Chesterfield County Radio and Microwave Systems.
COUNTY AIRPORT
Staff Contact: Jeremy Wilkinson (804-768-7700) wilkinsonj@chesterfield.gov
This request will have no impact on the County Airport.
The proposal's impacts on the County's utility system are detailed in the chart below:
Water and Wastewater Systems
Currently
Size of Existine Line
Connection Required by County Code?
Water
No
811
No
Wastewater
No
811
No
The proposed request will not adversely impact the public water and wastewater systems.
Environmental Engineering has no comment on this request.
The subject site is located in the Eastern Route 360 Corridor revitalization area. The proposal
represents a minor change of use, with no site or building improvements planned. The
Revitalization Office has nncomment onthe proposal.
������ ����
- _~~~~ �
CASE HISTORY
Applicant Submittals
4/11/2016
Application submitted
Planning Commission Meeting
6/21/2016
Citizen Comments
No citizens spoke to this case
Commission Discussion
• Consistent with Plan
• Ordinance and conditions minimize impact
Determination: APPROVAL SUBJECT TO THE CONDITIONS IN
ATTACHMENT I
Motion: Freye Second: Jackson
AYES: Wallin, Sloan, Freye, Jackson and Jones
The Board of Supervisors on Wednesday, July 27, 2016, beginning at 3:00 p.m., will consider
this request.
16P D0237 -2016J U L27-BOS-RPT
ATTACHMENT 1
Note:
The following conditions were recommended by both Staff and Planning Commission
1. The color, design and lighting system for the small cells shall be as follows:
a. The antennas shall be located inside vent pipes which may extend no
more than 3 feet 6 inches above the parapet wall of the building,
generally as located on Graphic 3, Attachment 2.
b. The components of the small cell equipment shall have a durable finish
color that matches the building upon which it is located, as approved by
the Planning Department. The finish color shall be maintained to address
fading, flaking, or other finish issues, as determined by the Planning
Department, to include matching any repainting of the building upon
which it is mounted
C. The small cells shall not be lighted. (P)
2. The antennas shall not exceed a height of 3.5 feet above the parapet wall. (P)
10 16PD0237-2016JUL27-BOS-RPT
SITE PLAN
11 16P D023 7-2016J U L27-BOS-R PT
t. ROOFTOP PLAN
12 16P D0237-20161 U L27-BOS-RPT
1; 411,"'Ill
t. ROOFTOP PLAN
12 16P D0237-20161 U L27-BOS-RPT
ti
ELEVATION
13 16P D0237 -2016J U L27-BOS-R PT
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: 9.D.
Subject:
Report of Planning Commission Substantial Accord Determination for Cellco
Partnership d/b/a Verizon Wireless (Case 16PD0238) to Permit a Small Cell
Communications Facility in a Regional Business (C-4) District
County Administrator's Comments:
County Admin
Board Action Requested:
On June 21, 2016, the Planning Commission determined that the proposed small
cell communications facility (building -mounted antenna attached to a
commercial building and behind a parapet wall) is in substantial accord with
the Comprehensive Plan, as per attached (Case 16PD0238). (AYES: Wallin,
Freye, Jackson, Jones and Sloan). Staff recommends no action.
Summary of Information:
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final.
Preparer: Kirkland A. Turner
Attachments: Yes
Title: Director of Planning
1:1
No #
CASE NUMBER: 16PDO238
APPLICANT: Cellco Partnership d/b/a Verizon Wireless
APPROVAL
CHESTERFIELD COUNTY, VIRGINIA
SUBSTANTIAL
Magisterial District: MATOACA
4500 Commonwealth Centre Parkway
ACCORD REVIEW
RECOMMEND APPROVAL
0 Complies with Public Facilities Plan an element of the
STAFF
Comprehensive Plan
0 Ordinance and conditions minimize the possibility of any
adverse impact on area properties
Board of Supervisors (BS)
Meeting Date:
JULY 27, 2016
COMMONWEALIrH
BOS Time Remaining:
43 DAYS
oa
Request
Applicant's Agent:
JEFF HOLLAND (NB+C)
Property
Planning Department Case Manager:
ROBERT CLAY (804-796-7122)
H
APPLICANT'S REQUEST
Substantial accord determination to permit a small cell communication facility in a Regional
Business (C-4) District.
A roof -mounted (data node/small cell) antenna facility on a commercial building is planned.
A. Conditions may be imposed.
B. Under the Federal Telecommunications Act, localities cannot regulate cell towers on the basis of possible
health or environmental effects of radio frequency emissions.
C. The FCC requires final action on telecommunication tower requests, including small cells, within a
reasonable period of time which it interprets to be 150 days from application submittal. This application
was submitted on April 11, 2016 and 150 days therefrom is September 8, 2016.
D. Conditions and graphics are located in Attachments I and 2.
DETERMINATION
PLANNING
APPROVAL
COMMISSION
6/21/2016
RECOMMENDATION
RECOMMEND APPROVAL
0 Complies with Public Facilities Plan an element of the
STAFF
Comprehensive Plan
0 Ordinance and conditions minimize the possibility of any
adverse impact on area properties
Providing e FIRST CHOICE community through excellence in public service
SUMMARY OF IDENTIFIED ISSUES
Department
Issue
PLANNING
FIRE
-
-
CDOT
-
VIDOT
-
UTILITIES
-
ENVIRONMENTAL
ENGINEERING
REVITALIZATION
16 P D023 8-2016J U L27-BOS- R PT
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Case Number
BOS Action
Request
Rezoning from Agricultural (A) and Residential (R-9) to
86SNO144
Approved
Light Industrial (M-1) with conditional use to permit use
(01/28/1987)
and bulk exceptions. A retail, office and industrial complex
was planned.
Rezoning from Corporate Office (0-2) and Light Industrial
98SNO137
Approved
(1-1) to Regional Business (C-4) with conditional use to
(02/24/1998)
permit outside storage and continuous outside display. A
I
mix of commercial and office uses was planned.
PROPOSAL
A building -mounted data node/small cell antenna within the Onnnrnonvveakh [entre shopping
center is planned. This proposal consists of an antenna located in a vented pipe behind a
parapet wall of the building. The vented pipe will extend approximately S feet above the north
parapet wall and will be painted tomatch the building. /Condition Z\
ZONING ORDINANCE
The request property is port of an in-line commercial component within the Commonwealth
Centre shopping center and office project. Communication snna|| cells are a restricted use in C-4
Districts. These restrictions provide for two (2) options. For those snne|| cells located on
buildings, ordinance restrictions include the following:
• antennas must be architecturally incorporated into the design of a building;
w mechanical equipment must be screened in accordance with ordinance requirements;
and
• at such time asthe small cell ceases to be used for communication purposes for three
(3) consecutive months, the antennas and all associated equipment are removed from
the property.
The applicant indicates this facility will improve wireless service to customers and employees of
businesses located in the shopping center.
This proposal consists of an antenna located in a vented pipe behind a parapet vvaU of the
building. The vented pipe extends approximately Sfeet above the north parapet and will be
painted to match the building (Conditions Iand Z). Mechanical equipment will also be located
onthe roof ofthe building behind the existing parapet.
5 16PD0238-2016JUL27-BOSRPT
The proposed communications tower satisfies the criteria of location, character and extent as
specified in the Specifically, the Public Facilities Plan an element of the
Comprehensive Plan, promotes minimizing the numbers of towers and their impact on the
surrounding area through:
m Co -location onexisting telecommunications towers, or
• Architectural incorporation into existing building features.
The following provides an overview of conditions to mitigate the impact of the small cell
communications facilities onarea properties:
General Overview
Requirements
Details
• Antennas located in vented pipes
• Painted to match building
Design, Color and Lighting
@ Lighting not permitted
Condition 1
Plan and Ordinance
Screening
Required to screen mechanical equipment
Ordinance
Not to exceed 5 feet above the top of building's north
Height
parapet wall
Condition 2
Required if use ceases for more than 3 consecutive
Removal
months
I
Ordinance
As conditioned, the proposed small cell communications facility is consistent with Ordinance
criteria and complies with the Comprehensive Plan.
6 I6PD0338'2016JULI7-BOS-RPT
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FIRE SERVICE
Staff Contact: Anthony Batten (804-717-6167) BattenA@chesterfield.gov
This request will have a minimal impact on Fire and EMS.
COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov
The Comprehensive Plan,
transportation needs that
anticipated traffic impact
which includes the Thoroughfare Plan,
are expected to mitigate traffic impacts
of the proposal has been evaluated and
VDOT has no comment on this request.
COUNTY COMMUNICATIONS
Staff Contact: Robert Vest (804-717-6950) vestr@chesterfield.gov
identifies county -wide
of future growth. The
it is anticipated to be
The system installation may be approved meeting the standard conditions regarding
interference to Chesterfield County Radio and Microwave Systems.
COUNTY AIRPORT
MW
This request will have no impact on the County Airport.
The proposal's impacts on the County's utility system are detailed in the chart below:
Water and Wastewater Systems
Currently Size of Existing Line Connection Required by County Code?
Water
Wastewater
The proposed request will not adversely impact the public water and wastewater systems.
(3��������
� �^�^m°w *
Environmental Engineering has no comment on this request.
The subject site is located in the Eastern Route 360 Corridor revitalization area. The proposal
represents a minor change of use, with no she or building improvements planned. The
Revitalization Office has nocomment onthe proposal.
8 1GPDO2]8-2O1@UL27-BO5'R-Pl�
�����m�����
CASE HISTORY
Applicant Submittals
4/11/2016 Application submitted
Planning Commission Meeting
6/21s/2016
Citizen Comments
No citizens spoke to this case
Commission Discussion
® Consistent with Plan
® Ordinance and conditions minimize impact
Determination: APPROVAL SUBJECT TO THE CONDITIONS IN
ATTACHMENT 1
Motion: Wallin Second: Jones
AYES: Wallin, Sloan, Freye, Jackson and Jones
The Board of Supervisors on Wednesday, July 27, 2016, beginning at 3:00 p.m., will consider
this request.
16P D0238 -2016J U L2 7- BOS-R PT
a C I r" �':; 3 t "-) 9
The following conditions were recommended by both Staff and Planning Commission
2. The color, design and lighting system for the small cell shall beasfollows:
a. The antenna shall be located inside avent pipe which may extend
nomore than Sfeet above the north parapet wall Vfthe building,
generally as located on Graphic 3, Attachment 2.
b. The components of the small cell equipment shall have a durable
finish color that matches the building upon which it is located, as
approved by the Planning Department. The finish color shall be
maintained to address fading, flaking, or other finish issues, as
determined bvthe Planning Department, tninclude matching any
repainting of the building upon which it is mounted
C. The small cell shall not belighted. (P)
2. The antenna shall not exceed a height of 5 feet above the north parapet wall. (P)
10 16 P D023 8-2016J U L27- BOS- R PT
I
^� E PLAN
11 16PD0238-2016J U L27-BOS-RPT
,1 3 C", lcleoil-plil
ELEVATK)N
12 16PDO238-2016J U L27-BOS-RPT
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, e4�.p
4
13 16P D0238 -2016J U L27-BOS-RPT
COUNTYCHESTERFIELD
BOARD OF SUPERVISORS
AGENDA . 1
Page 1 of 2
Meeting Date: July 27, 2016 Item Number: 9.E.
Subiect:
Report of Planning Commission Substantial Accord Determination for Cellco
Partnership d/b/a Verizon Wireless (Case 16PD0239) to Permit a Small Cell
Communications Facility in a Regional Business (C-4) District
County Administrator's Comments:
County Administrator
Board Action Requesi
On June 21, 2016, the Planning Commission determined that the proposed small
cell communications facility (building -mounted antenna attached to a
commercial building and behind a parapet wall) is in substantial accord with
the Comprehensive Plan, as per attached (Case 16PD0239). (AYES: Wallin,
Freye, Jackson, Jones and Sloan). Staff recommends no action.
Summary of Information:
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final.
Preparer: Kirkland A. Turner
Attachments: Yes
Title: Director of Planning
7 No # (), C 10) 2 i 4
Substantial accord determination to permit a snneU cell communication facility in a Regional
Business (C-4) District.
A roof -mounted (data node/small cell) antenna facility on a commercial building is planned.
Notes:
A. Conditions may be imposed.
S. Under the Federal Telecommunications Act, localities cannot regulate cell towers on the basis ofpossible
health mrenvironmental effects ofradio frequency emissions.
C. The FCC requires final action on telecommunication tower requests, including small ceUs, within e
reasonable period oftime which it interprets to be 150 days from application submittal. This application
was submitted on April 11, 2016 and 15Odays therefrom isSeptember W, 2016.
D Conditions and graphics are located iAttachments 1 and2
DETERMINATION
PLANNING
APPROVAL
COMMISSION
6/21/2016
RECOMMENDATION
RECOMMEND APPROVAL
0 Complies with Public Facilities Plan, an element of the
STAFF
Comprehensive Plan
0 Ordinance and conditions minimize the possibility of any
adverse impact on area properties
Providing aFIRST CHOICE community through excellence inpublic service ����,�� .~
— ���w,,�~�
SUMMARYOF IDENTIFIED ISSUES
Department Issue
PLANNING -
FIRE -
CDOT -
VIDOT -
UTILITIES -
ENVIRONMENTAL
ENGINEERING
REVITALIZATION
16PD0239-2016J U L27-BOS-RPT
I
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im
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III
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9
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i a
Case Number
BOS Action
Request
Rezoning from Agricultural (A) and Residential (R-9) to
86SNO144
Approved
Light Industrial (M-1) with conditional use to permit use
(01/28/1987)
and bulk exceptions. A retail, office and industrial complex
was planned.
Rezoning from Corporate Office (0-2) and Light Industrial
98SNO137
Approved
(1-1) to Regional Business (C-4) with conditional use to
(02/24/1998)
permit outside storage and continuous outside display. A
I mix of commercial and office uses was planned.
A building -mounted data node/small oyU antenna within the Commonwealth [entre shopping
center is planned. This proposal consists of an antenna located in e vented pipe behind a
parapet vvaU of the building. The vented pipe will extend approximately 3.5 feet above the
parapet wall and will bepainted [omatch the building. (Condition 2)
ZONING ORDINANCE
The request property is pert of an in-line cnnnnnerdo| component within the Commonwealth
Centre shopping center and office project. Communication small cells are a restricted use in C-4
Districts. These restrictions provide for two (Z) options. For those small cells located on
buildings, ordinance restrictions include the following:
w antennas must be architecturally incorporated into the design of a building;
• mechanical equipment must bescreened in accordance with ordinance requirements;
and
w at such time as the small cell ceases to be used for communication purposes for three
(3) consecutive months, the antennas and all associated equipment are removed from
the property.
The applicant indicates this facility will improve wireless service to customers and employees of
businesses located inthe shopping center.
This proposal consists of an antenna located in a vented pipe behind a parapet vvaU of the
building. The vented pipe extends approximately 3.5 feet above the parapet and will be painted
to match the building (Conditions 1 and 2). Mechanical equipment will be ground -mounted
behind the building.
_..~°�~�~�
PUBLIC FACILITIES PLAN
The proposed communications tower satisfies the criteria of location, character and extent as
specified in the Code of Virginia, Specifically, the Public Facilities Plan an element of the
Comprehensive Plan, promotes minimizing the numbers of towers and their impact on the
surrounding area through:
w Co -location onexisting telecommunications towers, or
• Architectural incorporation into existing building features.
The following provides an overview of conditions to mitigate the impact of the small cell
communications facilities on area properties:
General Overview
Requirements
Details
• Antenna located in vented pipes
• Painted to match building
Design, Color and Lighting
9 Lighting not permitted
Condition 1
Plan and Ordinance
Screening
Required to screen mechanical equipment
Ordinance
Height
Not to exceed 3.5 feet above the top of building parapet
Condition 2
Required if use ceases for more than 3 consecutive
Removal
months
Ordinance
As conditioned, the proposed small cell communications fad|hx is consistent with Ordinance
criteria and complies with the Comprehensive Plan.
FIRE SERVICE
Staff Contact: Anthony Batten (804-717-6167) BattenA@chesterfield.gov
This request will have a minimal impact on Fire and EMS.
COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact: Jim Banks (804-748-1037) banksj@chesterfield.gov
The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county -wide
transportation needs that are expected to mitigate traffic impacts of future growth. The
anticipated traffic impact of the proposal hos been evaluated and it is anticipated to be
VDCT has no comment on this request.
COUNTY COMMUNICATIONS
Staff Contact: Robert Vest (804-717-6950) vestr@chesterfield.gov
The system installation may be approved meeting the standard conditions regarding
interference to Chesterfield County Radio and Microwave Systems.
COUNTY AIRPORT
This request will have no impact on the County Airport.
The proposal's impacts on the County's utility system are detailed in the chart below:
Water and Wastewater Systems
Currently
Size of Existing Line
Connection Required by County Code?
The proposed request will not adversely impact the public water and wastewater systems.
Environmental Engineering has no comment on this request.
The subject site is located in the Eastern Route 360 Corridor revitalization area. The proposal
represents o minor change of use, with no site or building improvements planned. The
Revitalization Office has nocomment onthe proposal.
8 16 P D023 9-2016J U L27- BCS- R PT
Applicant Submittals
4/11/2016 Application submitted
6/21/2016 Citizen Comments
No citizens spoke to this case
Commission Discussion
m Consistent with Plan
° Ordinance and conditions minimize impact
Determination: APPROVAL SUBJECT TO THE CONDITIONS IN
ATTACHMENT 1
Motion: Wallin Second: Jones
AYES: Wallin, Sloan, Freye, Jackson and Jones
The Board ofSupervisors onWednesday, July 27, 2016, beginning at 3:OOp.mn~will consider
this request.
I'll"��������
_-~_�~�
9 16PDO238'2016JUL27-BOS-RPT
Note:
The followinjR conditions were recommended bv both Staff and PlanninR Commission
1. The color, design and lighting system for the small cell shall be as follows:
a. The antenna shall be located inside a vent pipe which may extend no
more than 3 feet 6 inches above the parapet vvaU of the building,
generally as located on Graphic 3, Attachment 2.
b. Any roof -mounted components of the small cell equipment shall have a
durable finish color that matches the building upon which it is located, as
approved by the planning department. The finish color shall be
maintained to address fading, flaking, or other finish issues, as
determined by the planning department, to include matching any
repainting ofthe building upon which i1ismounted
C. The small cell shall not belighted. /P\
2. The antenna shall not exceed a height of 3.5 feet above the parapet wall, (P)
SBTr PLAN
11 16PD0239-2016J U L27-BOS-RPT
N
APS,-.
WWP PLAN
13 16P D0239-2016J U L27-BOS-RPT
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
'p AGENDA
�YR�tis�
Meeting Date: July 27, 2016 Item Number: 14.A.
Subiect:
Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Staff has received requests for the Board to adopt resolutions recognizing
Mr. Nolan Bryce Ekers, Troop 2860, sponsored by Woodlake United Methodist
Church, and Mr. Treymont Kemon Cannon, Troop 487, sponsored by Fifth
Baptist Church, upon attaining the rank of Eagle Scout. They will be
present at the meeting, accompanied by members of their families, to
accept their resolutions.
Preparer: Janice Blakley
Attachments: 0 Yes
Title
❑ No
Clerk to the Board
.r` C, 0111 121a 2
WHEREAS, the Boy Scouts of America was incorporated by Mr. William
D. Boyce on February 8, 1910, and was chartered by Congress in 1916;
and
WHEREAS, the Boy Scouts of America was founded to build character,
provide citizenship training and promote physical fitness; and
WHEREAS, after earning at least 21 merit badges in a wide variety
of skills including leadership, service and outdoor life, serving in a
leadership position in a troop, carrying out a service project
beneficial to their community, being active in the troop, demonstrating
Scout spirit, and living up to the Scout Oath and Law, Mr. Nolan Bryce
Ekers, Troop 2860, sponsored by Woodlake United Methodist Church, and
Mr. Treymont Kemon Cannon, Troop 487, sponsored by Fifth Baptist
Church, have accomplished those high standards of commitment and have
reached the long -sought goal of Eagle Scout, which is received by only
four percent of those individuals entering the Scouting movement; and
WHEREAS, growing through their experiences in Scouting, learning
the lessons of responsible citizenship, and endeavoring to prepare
themselves for a role as leaders in society, Nolan and Treymont have
distinguished themselves as members of a new generation of prepared
young citizens of whom we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 27th day of July 2016, publicly recognizes Mr.
Nolan Bryce Ekers and Mr. Treymont Kemon Cannon, extends
congratulations on their attainment of Eagle Scout, and acknowledges
the good fortune of the county to have such outstanding young men as
its citizens.
w
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 27, 2016 Item Number: 14.8.
Subiect:
Resolution Recognizing Mr. Edward R. Marsh, Mental Health Support Services
Department, Upon His Retirement
County Administrator's Comments:
County Administrate
Board Action Regue
The Board of Supervisors is requested to adopt the attached resolution.
Summary of Information:
Mr. Marsh retired as a Finance Manager from Mental Health Support Services on
July 1, 2016 after more than 33 years of service to the citizens of
Chesterfield County.
Preparers Debbie Burcham Title: Executive Director, Chesterfield Community Services Board
Attachments: Yes No
RECOGNIZING MR. EDWARD R. MARSH UPON HIS RETIREMENT
WHEREAS, Mr. Edward R. Marsh retired from the Chesterfield County Mental
Health Support Services Department as a Finance Manager on July 1, 2016; and
WHEREAS, Mr. Marsh began his public service with Chesterfield County on
February 11, 1981, when he was hired by the Chesterfield County Internal
Audit Department as a Senior Auditor; and
WHEREAS, Mr. Marsh remained with Chesterfield County in Internal Audit
until December 1, 1987; and
WHEREAS, Mr. Marsh continued his public service with Chesterfield County
on February 5, 1990, when he was hired by the Chesterfield County Mental
Health Support Services Department as an Accounting Manager; and
WHEREAS, Mr. Marsh provided a high level of customer service when
working with county customers and fellow employees, often going out of his
way to meet a need throughout his career; and
WHEREAS, Mr. Marsh observed many changes during his more than 26 years
with the Mental Health Support Services Department, including the growth of
department expenditures; and
WHEREAS, Mr. Marsh embraced and adapted to the many changes in the
healthcare industry, including managed care, Medicaid and Medicare, as well
as a new financial system in 2008, resulting in substantial changes to
methods for completing his work; and
WHEREAS, Mr. Marsh has been a team player within his department as
evidenced by the number of coworkers who regularly have asked for assistance
and guidance; and
WHEREAS, Mr. Marsh has demonstrated loyalty to Chesterfield County
through his dedication and conscientious service; and
WHEREAS, Mr. Marsh has a vast wealth of knowledge relating to the
history of the financial aspects of the State Performance Contract, reporting
requirements of the Infant Part C program, and Mental Health Support Services
grants and budgeting, all of which will be missed.
NOW THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 27th day of July 2016, publicly recognizes the outstanding
contributions of Mr. Edward R. Marsh, and extends appreciation, on behalf of
its members and the citizens of Chesterfield County, for more than 33 years
of dedicated service to the county, congratulations upon his retirement, and
best wishes for a long, happy and healthy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Mr. Marsh and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
� (3vt.11
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
4 , :•
Page 1 of 1
Meeting Date: July 27, 2016 Item Number: W.A.
Subject:
Public Hearing to Consider Amending Section 8-42(c) of the County Code
Relating to Stormwater Utility Fee Billing, Payment and Penalties
County Administrator's Ci
County Administrator:
Board Action Requested:
Hold a public hearing to consider amending § 8-42(c) of the County Code
relating to stormwater utility fee billing, payment, and penalties.
Summary of Information:
The treasurer's office and the environmental engineering department have
been working together to ensure the new stormwater utility fee is
seamlessly integrated into the county's new tax billing system. These
departments have concluded that it is more efficient to impose and collect
the interest on unpaid stormwater utility accounts in the same manner as
interest is imposed and collected on unpaid real estate tax bills.
The ordinance amendment adds the words "of the month" to section 8-42(c)
so that the new sentence reads: "Interest at the rate of ten (10) percent
on the balance of the account shall be imposed and collected on all such
delinquent fees from the first day of the month following the due date
listed on the bill." By adding "of the month", the intent is that
interest for both delinquent stormwater utility accounts and delinquent
real estate taxes will be assessed beginning the first day of the month
following the bill's due date. This amendment provides county residents
with the same grace period they currently receive for real estate taxes.
It also creates efficiency within the new tax billing system.
Staff requests that the Board hold a public hearing on this ordinance
amendment.
Preparer: Scott Smedley Title
Attachments: Yes � No
Director, Environmental Engineering
#OP G 011 i
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997,
AS AMENDED, BY AMENDING
SECTION 8-42(C) OF ARTICLE IV TO CHAPTER 8
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Chapter 8 of Code of the County of Chesterfield, 1997, as amended, is amended by
the addition of "of the month" to section 8-42(c) ofArticle IV, as added, to read as follows:
STORMWATER MANAGEMENT AND WATER QUALITY
AUTO]
Article I. Stormwater Management
Article IV. Stormwater Utility
Sec. 8-39. — Definitions.
In addition to the definitions set forth in section 8-2, when used in this article, the following
terms shall have the following meanings:
Base Rate means the utility fee charged on an equivalent residential unit, which shall be $25,
effective July 1, 2016.
Developed nonresidential property means developed property which does not serve a primary
purpose of providing permanent dwelling units. Such property shall include, but not be limited
to, commercial properties, industrial properties, parking lots, churches, recreational and cultural
facilities, hotels, offices, hospitals, schools, and universities.
Developed property means real property which has been altered from its "natural" state by the
addition of any improvements such as buildings, structures, and other impervious surfaces
totaling greater than two hundred fifty (250) square feet of impervious area. Improvements
include, without limitation, buildings patios, driveways, walkways, parking areas, and compacted
gravel areas. For new construction, property shall be considered developed pursuant to this
article upon issuance of an occupancy permit.
Developed residential property means developed property which serves the primary purpose of
providing a permanent dwelling unit or units, and which may or may not have accessory uses
related to the purpose of providing permanent dwelling facilities. Property zoned to the A-1,
agricultural zoning classification on which a dwelling unit is located shall be considered
developed residential property for the purposes of this article.
(91 1 2J
3128:95978.2 1
Director means the director of environmental engineering or any person designated by the
director to act on the director's behalf.
Dwelling unit shall mean any building or portion thereof which provides complete independent
permanent facilities for living, sleeping, eating and sanitation and is designed for or used
exclusively as living quarters by one (1) family, but not including a tent, cabin, travel trailer or
room in a hotel or motel. A manufactured home or temporary family health care unit shall not be
considered a dwelling or dwelling unit.
Equivalent residential unit or ER U means the equivalent impervious area of a typical single-
family residential developed property based on the statistical average horizontal impervious area
of a single-family detached dwelling unit in the county. An ERU equals two thousand eight
hundred (2,800) square feet of impervious surface area.
Impervious area means a surface which is compacted or covered with material that impedes or
prevents natural infiltration of water into soil, including, without limitation, most conventionally
surfaced streets, roofs, sidewalks, parking lots, and other similar structures.
Revenues means all fees, assessments, or other income received by the utility including but not
limited to amounts received from investment or deposit of moneys in any fund or account and
any amounts contributed by the county, grants, fees -in -lieu of or proffer funds provided by
developers or individual residents.
Stormwater management system or system means the stormwater management infrastructure and
equipment of the county and all improvements thereto for stormwater control in the county.
Infrastructure and equipment shall include structural and natural stormwater control system of all
types, including without limitation, retention basins, sewers, conduits, pipelines, pumping and
ventilation stations, and other plants, structures, and real and personal property used for support
of the system. The system does not include privately owned farm ditches and other private
drainage systems.
Stormwater management utility or utility means the special revenue fund created by this chapter
to operate, maintain, and improve the county's stormwater management system.
Treasurer shall mean the Chesterfield County treasurer or any person designated by the treasurer
to act on the treasurer's behalf.
Undeveloped property means any property that has less than or equal to two hundred fifty (250)
square feet of impervious area.
Utility fee or fee means the service charges determined in accordance with section 8-41 of this
article and applied to property owners, including condominium unit owners, of developed
property used to fund the stormwater management utility.
See. 8-40. - Establishment of stormwater management utility.
3128:95978.2 2 `
(a) Pursuant to the provisions of the Code of Virginia, § 15.2-2114, a stormwater utility fee is
hereby imposed on all developed properties in the county. All revenue collected pursuant to
this article shall be deposited into a stormwater utility. The fee shall be paid by the owner of
developed property in the county.
(b) The stormwater utility shall be dedicated special revenue used only to pay for or recover
costs for the following stormwater services:
(1) The acquisition, as permitted by the Code of Virginia, §15.2-1800, of real and personal
property, and interests therein, necessary to construct, operate, and maintain stormwater
control facilities;
(2) The cost of administration of such programs;
(3) Planning, design, engineering, construction, and debt retirement for new facilities and
enlargement or improvement of existing facilities, including the enlargement or
improvement of dams, levees, floodwalls, and pump stations, whether publicly or
privately owned that serve to control stormwater;
(4) Facility operation and maintenance, including maintenance of dams, levees, floodwalls,
and pump stations, whether publicly or privately owned, that serve to control
stormwater;
(5) Monitoring of stormwater control devices and ambient water quality monitoring; and
(6) Other activities consistent with the state or federal regulations or permits governing
stormwater management, including, but not limited to, public education, watershed
planning, inspection and enforcement activities, and pollution prevention planning and
implementation.
(c) The impervious surface of a property shall be determined by the director by using one (1) or
more of the following: aerial photography; as -built drawings; final approved site plans;
building permits; field surveys; or other appropriate engineering and mapping analysis tools.
Sec. 8-41. - Imposition of stormwater utility fee and fee calculations.
(a) For purposes of determining the utility fee, all properties in the county are classified into
one of the following classes:
(1) Developed residential property
(2) Condominiums and townhouses
(3) Developed nonresidential property
(4) Undeveloped property
(b) Developed residential property will be charged the base rate per dwelling unit.
Condominiums and townhouses will be charged a flat rate of 30 percent of the base rate per
dwelling unit. Developed nonresidential property will be charged in accordance with
section 8-41(c) of this article.
(c) The annual stormwater utility fee for all developed nonresidential property in the county
shall be calculated in the following manner:
3128:95978.2 3
(1) Determine the impervious area of each property of real property in square feet;
(2) Divide the property's impervious area by the equivalent residential unit.
(3) Round the resulting calculation to the nearest whole number to determine the number of
equivalent residential units.
(4) Multiply the number of equivalent residential units determined in subsection (3) above
by the base rate to obtain the annual stormwater utility fee for the property.
(d) When new property or impervious areas are brought into the utility system, such as from
new construction, fees will accrue or increase commencing from the date of issuance of a
certificate of occupancy. The director will forward the data concerning the fee to the
treasurer so that the charge will be issued with the next real estate tax bill.
(e) In the event of additions to developed nonresidential property which change the amount of
impervious surface area, the director will modify the fees upon issuance of a certificate of
occupancy. The director will forward this data to the treasurer so that the next real estate
tax bill will reflect the modification of the fee.
(f) In the event of alterations to developed nonresidential property which change the amount of
impervious surface area (e.g. increased parking area) the director will modify the fees upon
closure of the land disturbance permit. The director will forward this data to the treasurer so
that the next real estate tax bill will reflect the modification of the fee.
See. 8-42. - Billing, payment, and penalties.
(a) The stormwater utility fee shall be billed to the record owner of each property subject to the
fee in the same manner as prescribed by the county for the real estate tax. Such bills shall
be included on and payable with the property's real estate tax bill. For properties that do not
receive a real estate tax bill, a separate bill for stormwater services shall be issued. Any fee
not paid in full by the applicable due date of the real estate tax bill, unless a petition for
adjustment has been made in accordance with section 8-43 of this article, in which case the
due date is thirty (30) calendar days after the date of a final determination of a petition for
adjustment, shall be considered delinquent.
(b) Payments received shall be applied first to the stormwater utility fee and then to the real
estate tax and other fees.
(c) Delinquent stormwater utility fees, in accordance with the Code of Virginia, §15.2-105,
shall be subject to a penalty of an amount equal to ten (10) percent of the amount then due,
which penalty shall be added to the amount due from such person. Interest at the rate of ten
(10) percent on the balance of the account shall be imposed and collected on all such
delinquent fees from the first day of the month following the due date listed on the bill. No
penalty shall be imposed for failure to pay if such failure was not in any way the fault of the
debtor.
(d) A delinquent stormwater utility fee, along with cumulative penalties and interest, shall
constitute a lien on the property ranking on parity with liens for unpaid taxes and shall be
collected in the same manner as provided for the collection of unpaid taxes.
3128:95978.2 4 `t E, 'c ,
Sec. 8-43. - Petitions for adjustments.
(a) Any owner of a property subject to the stormwater utility fee may request an adjustment
to the fee by submitting a request in writing to the director within thirty (30) calendar
days after the date the bill is mailed or otherwise issued to the owner. Grounds for
adjustment of the fee are limited to the following:
1) An error was made regarding the square footage of the impervious area attributed
a property;
2) The property is exempt under the provisions of section 8-44(c) of this article;
3) There is a mathematical error in calculating the stormwater utility fee;
4) The identification of the property owner billed is in error; or
5) An approved credit was incorrectly applied.
(b) The property owner shall complete a stormwater utility fee adjustment application form
in a format approved by the director.
(c) If the application alleges an error in the amount of the impervious area, the property
owner shall also provide a plot, plan, or map showing all impervious areas within the
property's boundaries, including buildings, patios, driveways, walkways, parking areas,
compacted gravel areas, and any other separate impervious structures. The applicant
shall label dimensions of impervious areas and identify the areas believed to be incorrect.
(d) The director shall make a determination within thirty (30) calendar days of receipt of a
complete submittal for the request for adjustment. In the event that the director finds that
the appeal is deficient or incomplete, the director shall offer the property owner thirty
(30) days to supply the missing information. The thirty (30) day timeframe for a decision
will begin at such time as the requested information is provided. If the information
requested is not provided to the director within thirty (30) days of the original request, the
petition will be deemed withdrawn.
Sec. 8-44. - Stormwater utility fee credits, exemptions.
(a) The director shall administer a system of credits in accordance with the Code of Virginia,
§ 15.2-2114(D).
(b) The director will develop written policies to implement the credit system, which shall
include a requirement for property owners to provide long-term maintenance in
accordance with section 8-10 of article I of this chapter, "Long-term maintenance of
permanent stormwater facilities."
(c) The following properties shall be exempt from the stormwater utility fee:
(1) A federal, state, or local government, or public entity, that holds a permit to discharge
stormwater from a municipal separate storm sewer system (MS4).
(2) Undeveloped properties.
(2) That this ordinance shall become effective on July 1, 2016
3128:95978.2 5
Rzcbmonb dimes--zs vatcb
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
July 20, 2016
Date Category Description Ad Size Total Cost
07/20/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Cl- 2 x 0 L 626.60
Take notice that the Board of Supervisors of Chesterfield County, Vir•
ginia, at an adjourned meeting on Wednesday, July 27, 2016 at 6:30 pm.
in the County Public Meebno Room at the Chesterfield Administration
An ordinance to amend the Code of the County of Chesterfield,_ 1997,
as amended, by amending section 8.42(c) of Article IV to Chapter 8
This ordinance amendment is being proposed pursuant to authorityy
granted to the County by Va. Code § 152.2114. Only the section consid•
erect for amendment is reproduced below. A copy of the full text of the
ordinance, includin the proposed amendment, a on file in the County
Administrator's office, Room 304, 9901 Lori Road, Chesterfield County,
Virginia and may be examined by all interested persons between the
hours of 1130 am. and 5:00 p.m, Monday through Friday.
The hearing is held at a public facility designed to be accessible to per-
sons with disabilities. Any persons with questions on the accessibility
of the facility or the need for reasonable accommodations should con -
,act Janice Blakley, Clerk to the Board, at 748.1100. Persons needing in-
terpreter services for the deaf must notify the Clerk to the Board no lat.
BE IT ORDAINED by the Board of Su rvisors of Chesterfield County:
(1) That Chapter 8 of Code of the Count of Chesterfield, 1997, as
amended, is amended by the addition o "of the month" to section 8•
42(c) of ArUde IV, as added, to read as follows:
CHAPTER 8
STORMWATER MANAGEMENT AND WATER QUALITY
000
Article IV. Stormwater Utility
000
Sea 8.4t • Billg, payment, and penalties.
(a) The stormwater utility fee shall be billed to the record owner of each
propert subject to the fee in the same manner as prescribed by the
county or the real estate tax. Such bills shall be included on and paya-
ble with the property's real estate tax bill. For properties that do not re-
ceive a real estate tax bill, a separate bill for stormwater services shall
be issued. An fee not paid in full by the applicable due date of the real
estate tax bill, unless a petition for ad1'ustment has been made in ac
cordance with section 8.43 of this ankle, in which case the due date is
30 calendar days after the date of a final determination of a petition for
adJJ'ustment, shall be considered delinnqquent.
(b) Payments received shall be appl'x'd first to the stormwater utility fee
and then to the real estate tax and other fees.
(c) Delinquent stormwater utility fees, in accordance with the Code of
Virginia, §152.105, shall be subject to a penalty of an amount equal to
ten (10) percent of the amount then due, which penalty shall be added
to the amount due from such person. Interest at the rate of ten (10)
percent on the balance of the account shall be imposed and collected
on all such delinquent fees from the first day of the month following the
due date listed on the bill. No penalty shall be imposed for failure to
ppay if such failure was not in any. way the fault of the debtor.
(d) A delinquent stormwater utility fee, along with cumulative penalties
and interest, shall constitute a lien on the p rty ranking on parity
with Piens for unpaid taxes and shall be collected in the same manner as
provided for the collection of unpaid taxes.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
07/13, 07/20/2016
The First insertion being given ... 07/13/2016
Newspaper reference: 0000348287
Sworn to and subscribed before me this
Janet Johnson Williams
NOTARY PUBLIC
State of Virginia Commonwealth of Virginia
City of Richmond 7566416
My Commission expires My Commission Expires June 30, 2017
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
G
}� BOARD OF SUPERVISORS Page 1 of 2
Nr, AGENDA
Meeting Date: July 27, 2016 Item dumber: 17.13.
Subiect:
Public Hearing to Consider the Exercise of Eminent Domain for the
Acquisition of Right -of -Way and Easements for the Lucks Lane (Spirea Road
to East Evergreen Parkway) Widening Project
County Administrator's Comments:
County Administrator:
Board Action Requeste .
Hold a public hearing and authorize the exercise of eminent domain for the
acquisition of right-of-way and easements for the Lucks Lane (Spirea Road
to East Evergreen Parkway) Widening Project, including the filing of
certificates of deposit, so that construction may begin prior to the
commencement of eminent domain proceedings. Due to a bankruptcy filing on
this property, eminent domain is necessary to obtain clear title and to
maintain the project schedule.
Summary of Information:
On October 24, 2012, the Board authorized staff to proceed with the Lucks
Lane (Spirea Road to East Evergreen Parkway) Widening Project, including
acquisition of right-of-way and easements. The Board also authorized the
advertisement of an eminent domain public hearing, if needed.
The county's right-of-way acquisition consultant has been successful in
acquiring right-of-way and easements from thirty-five (35) property
owners. The county's consultant has recommended eminent domain on one (1)
property in order to obtain clear title due to a bankruptcy filing. Plan
sheets showing the impacted areas and plats showing the proposed
acquisitions are attached.
Preparer: Jesse W. Smith Title: Director of Transportation
Attachments: Yes F-1 No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
Parcel 004: The property located at 12359 Logan Trace Road, GPIN
7356958596, is owned by Wilbert D. and Betty R. Daniels. The county needs
to acquire 14,012 square feet (0.32 acre) in fee right-of-way, 1,869
square feet (0.04 acre) in permanent slope and drainage easement, 9,288
square feet (0.21 acre) in permanent utility (Dominion Virginia Power and
Verizon) easements, and 20,412 square feet (0.47 acre) in temporary
construction easement. The county's consultant valued the acquisition at
$18,107.00. The county's consultant made an offer, based on the valuation,
to the Daniels on January 11, 2016. An administrative settlement in the
amount of $30,000 was reached on March 3, 2016. On April 13, 2016 it was
discovered that this parcel is under Chapter 13 bankruptcy. On June 6,
2016, the county's consultant advised the only way to obtain clear title
is through eminent domain. The county attorney's office recommended
proceeding with eminent domain on June 24, 2016.
If the county proceeds with eminent domain, a certificate of deposit will
be filed with the court, which will allow the county to immediately enter
and use the right-of-way and easements so the project can proceed without
delay. Sufficient funds are available in the budget to pay the anticipated
condemnation costs.
Recommendation:
Staff recommends that the Board authorize the exercise of eminent domain
on the following parcel, including the filing of a certificate of deposit,
for the acquisition of right-of-way and easements for the Lucks Lane
(Spirea Road to East Evergreen Parkway) Widening Project:
1. Wilbert D. and Betty R
7356958596.
District: Clover Hill
Daniels, 12359 Logan Trace Road, GPIN
(p,
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PARCEL 004 AD
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WILBERT D., AND BETTY R. DANIELS
GPIN 7356958596
.............
LUCKS LANE (SPIREA ROAD TO EAST EVERGREEN PARKWAY) WIDENING PROJECT
PARCEL 004 DANIELS
RIGHT-OF-WAY EXHIBIT
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Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804)649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3006440
Date
July 20, 2016
Date Category Description Ad Size Total Cost
07/26/2016 Meetings and Events Take Notice Take notice that the Board of Supervisors of Chest 2 x 23 L 123.50
Take Notice
Take notice that the Board of Supervisors of Chesterfield County, Vir-
ginia, at a regular scheduled meeting on July 22, 2016 at 6:30 p.m. in the
County Public Meeting room at the Chesterfield Administration Build.
ing, Rt, 10 and Lori Road, Chesterfield, Virginia, will holt a public hear•
irwhere persons affected may appear and present their views to con•
s1ler,
The exercise of eminent domain for the acquisition of fee simple
ioterest for dght-of•way, permanent utility easements, a permanent
slope and drainage easement, and a temporary construction
easement for the Lucks Lane (Spirea Road to E Evergreen Pkwy)
Widening Project (Virginia Department of Transportation Number
on$020 R80, RW201, C561) across property at 12359 Logan Trace
Road, GPI N: 7356958596.
If further information is desired, please contact Mr, Brent Epps, Engi-
neering Supervisor, at 7481037, between the hours of 8:30 a.m, and 5:00
p m Monday through Fridayy.
The hearing is held at a public facility designed to be accessible to per.
sons with d'isabil'ities. Any persons with questions on the accessibility of
the facility or need for reasonable accommodations should contact Jan.
ice B. 01 ley, Clerk to the Board, at 7*1200. Persons needing inter•
preter services for the deaf must notify the Clerk to the Board no later
than July 22,2016,
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached Take Notice Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
07/20/2016
The First insertion being given ... 07/20/2016
Newspaper reference: 0000353891
Sworn to and subscribed before me this
State of Virginia
City of Richmond
My Commission expires
30net )ohneon Williams
NOTARY PUBLIC
Commonwealth of Virginia
7566416 2017
My Commission Expires June 30,
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
y.. BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: July 27, 2016 Item Number: 17.C.
Subject:
PUBLIC HEARING: Ordinance to Vacate Lots 1-14, Map of Chesterfield Gardens
County Administrator's Comments:
County Administratoi
Board Action Reque�
Adopt an ordinanc
Summary of Information:
)f Chesterfield Gardens.
Timothy Group, LLC, has submitted an application requesting the vacation of
Lots 1-14, Map of Chesterfield Gardens to create a single commercial parcel
for the Dollar General Store at East Hundred Road and Spruce Avenue. This
request has been reviewed by county staff, Comcast Cablevision and Verizon.
Approval is recommended.
DlstriCt: Bermuda
Preparer: John W. Harmon
Attachments: 0 Yes
Title: Real Property Manager
VICINITY SKETCH
PUBLIC HEARING: Ordinance to Vacate
Lots 1-14, Map of Chesterfield Gardens
N ChEnt&field County Dspadment of UtRies
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Advertising Affidavit
CHESTERFIELD COUNTY RIGHT OF WAY
OFFICE
9840 GOVERNMENT CENTER PKWY.
P.O. BOX 608
CHESTERFIELD, VA 23832
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
Account Number
6025752
Date
July 20, 2016
Date Category Description Ad Size Total Cost
07/20/2016 Meetings and Events TAKE NOTICE That on July 27, 2016, at 6:30 p.m. or as soon t 2 x 19 L 191.00
TAKE NOTICE
That on July 27, 2016, at E-30 p.m. ofassoon thereatteras may be heard,
the Board of Supervisors of Chesterfield County at its regular meeting
place in th Public Meeing Room of Cheeslerlield County, Virgin, will
coni der the following ordinance for adoption.
AN ORDINANCE 0 vacate Iots 1.14, Map of Chesterfield Garden, as
shown on a plat by Clodlelder & Shcisler, Ears, dated July 11, 199, re.
corded November 17, 1913, n the Clerk's Office, Circuit Court, Chesser.
field County, Virginia, in Mat Book 4, at Page 230.
Inlormation regarding the proposed ordinance is on file in the Right of
Way Office in Chesterfield Counly, Virginia and may beexamined by all
ilerested parties between Nhours of 8.30 ax and 52 p.m., Monday
through Friday.
Thehearirg is held ata pubic laclity designed to beaccessibie to p6•
son with dlisabilhies. Any persons wthquestions on the accessibility of
the facility or need for reasonabld aarommodalion shod contact Jam
ice B. BlaCley, Clerk to the Board at 148121 Persons needing inter•
preter services for the deaf must Vity the Clerk to the Board no later
than July 22,2016,
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE That on July was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
07/13, 07/20/2016
The First insertion being given ... 07/13/2016
Newspaper reference: 0000353175
Sworn to and subscribed before me this
S?nei'ottnsor. W,Ilia+ns
NOTARY Pt'BLi(-
State of Virginia : cmmonvwealth of Virginiz,
City of Richmond 7566416
My Commission expires M"' (-ommission Expires June 3
0, 7.011
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
a=
Meeting Date: July 27, 2016 Item Number: W.D.
PUBLIC HEARING: Conveyance of an Easement to Verizon Virginia Incorporated
I
Authorize the Chairman of the Board
Administrator to execute an agreement
variable width underground easement for
Road in the vicinity of Burnett Drive.
of Supervisors and the County
with Verizon Virginia Inc. for a
the reconstruction of Newbys Bridge
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an agreement
with Verizon Virginia Inc. for a variable width underground easement for the
reconstruction of Newbys Bridge Road in the vicinity of Burnett Drive. This
request has been reviewed by county staff and Comcast.
Approval is recommended.
F11MMMEMIM
Preparer: John W. Harmon Title: Real Property Manager
Aftachments: 0 Yes 7 No
"VICINITY SKETCH
PUBLIC HEARING: Conveyance of an
Easement to Verizon Virginia Inc.
N ChestErfied County Department of Utilifies
I"
w 4—#1 1#1
0op'7'evIs
EXHIBIT '".A_"��,....__..�
_ - , l
--- ----- -
NEWBYS BRIDGE RD
P
` ------------------------- -----_-R _....... - _...... _-.._. _-..36.6'
PAOHCBCC- 15-270371,:8----'—~
�A x - COUNTYJE
'
�14CHESTERA— -w b.7-.--- _.__ = ------------------- DB 6965 PIt
VERIZON
EASEMENTLIMIT ; EXISTEXIST R/W
0 r i
a SCALE 1
1 j
1 � 1
1 25 50
r i'
' CHARLES A. CLAY &
VICKIE L. BELCHER-CLAY
' DB 2660 PG 61CWIN# 7576807625
' PLAT: DB 1836 PG. 600 i
' 0.704 ACRES '
i R/W DEDICATION: DB 6965 PG 968 ?
r 0.096 ACRES f`
#5531 NEWBYS BRIDGE ROAD i '=
SITE PLAN REFERENCE:VOOT PROD 0649-020-136,0502
ADDRESS ???? NEWBYS BRIDGE RD CHESTERFIELD VA 23832
VERIZON VIRGINIA LLC. GRANTOR/OWNER.
EASEMENT EXHIBIT "A" ICHESTERFIELD COUNTY
R DENOTESFL ANO/ORR/W ADDRESS:
----LIMITS OF RIGHT-OF-WAY
E,A.:TOD LIVINGSTON
CONTACT TEL. NO.:
COUNTY:CHESTERFIELD
MAGISTERIAL DIST,:
DALE
TAX MAP NO.:
754678000000000
PROPERTY ID *.:
DEED BOOK: PAGE:
6965 958
PHONE N0.=804/772-7186 GRANTOR: ! SH I E -W I N -S 1po I
GRSM ---
OF 1
CENTRAL OFFICE: TURNER GRANTOR: PLAT BOOK: F0917
VZ ROW NUMBER: 270371
COVER SHEET NUMBER: WORK ORDER $: 4AOB7FL
VZ Parcel-014.dcm 6Al2W 5 5:03:41 PM
Airhmona aimeo-aiopatd)
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804)649-6208
CHESTERFIELD COUNTY RIGHT OF WAY
OFFICE
9840 GOVERNMENT CENTER PKWY.
P.O. BOX 608
CHESTERFIELD, VA 23832
Account Number
6025762
Date_
July 20, 2016
Date Category Description Ad Size Total Cost
07/26/2016 Meetings and Events TAKE NOTICE That on July 27, 2016, at 6:30 p.m. or as soon t 2 x 17 L 96.50
TAKE NOTICE
That on July 11, N16, at &30 p.a or is so thereafter 6 may be heard,
the Board of Superrvisols of Chestelfield Cuty at it regulaz meeting
place in the Puhlic Wing Room of Chesterfield County, itKA will
consider the corweyance of a variable width easement to Veritoo Vir•
giria Inc. am cout propel at Newbys sage Road in the vid0l
of 61xoett he
Information repdingtbe proposed conveyance �onfile � the Rit of
Way Office in Chesterfield County, Vi#4 and may beexonired y all
interested plies between thehm of 8:1 an. A it pm, Monday
f qh rriday.
Thew 1s held at a pubic lx' iq deigned tobeaaessib� to per-
so�wBh d�abORies fly persons with questions on theaaessibil'dy of
the facilty or need for reasonable accommodations shout contact Jan.
i E. elaidey, Clerk to the Board, at WIN. Ilerm needing inter-
preter serves for the deal mq ratily the perk to the Board no later
thin 1ul�22,2016.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE That on July was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
07/20/2016
The First insertion being given ... 07/20/2016
Newspaper reference: 0000357219
Sworn to and subscribed before me this
0
`: .
tenet 7otinscri Wiiiiams
r,!OTARY F"U61_IC
State of Virginia :ornrnonwealth , Vi. ginia
7566416
City of Richmond y: Commission Expires lune 30, 2017
My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM nvvUict. i rIA11M T vu
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
ME
Meeting Date: July 27, 2016 Item Number: 20.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board of
Supervisors
11 County Administrator's Comments:
County Administrate
11 Board Action Regue:
Summary of Information:
Motion of adjournment and notice of the Board of Supervisors meeting to be
held on August 24, 2016, at 3:00 p.m. in the Public Meeting Room.
Preparer: Janice Blakley
Attachments: 1:1
Yes
Title: Clerk to the Board
No #
0