12-29-1964 Minutes¥IRGINla: At an adjourned meeting of the Board
of Supervisors of Chesterfield County, held
st the ~Courthouse on December 29, 196~, at
2:00 p.m.
Present:
Mr. H. T. Goyne, Chairman
I~r. Irvin G. Homer
~lr. R. J.Britton
lv[r. J.Ruffin Apperson
Mr. H.O.Browning
Mr. A.R. ?.artin
~'hr.Ernest P.Gates,Comm. Attorney
Mr. ~obt. A.Painter, County Engineer
Mr. Howard A. ~ayo,County Planner
Mr. M.W.Burnett, Executive Secretary
On motion of [~ir.A. pperson, seconded by Mt. Browning, it is resolved that the minute~
of December 9~ 196g, be and t¼ey hereby are approved.
Thi~ day the County Road Engineer in accordance with directions from this Board'
made report in writing upon his examination of Mon~.a Drive and Monza Court in
Miniborya, Section A and ~'leadowbrook, Section "C~ Dale District, which shows that
,
in t~e opinion of the County Road Engineer it is expedient that said roads be
established as public roads.
Upon consideration whereof, and on motion of Y~.ApDerson, it is resolved that
Monna Drive and Monna Court in Mini~orya, Section "A" and Meadowbrook,Section "C",
Dale District, be and they hereby are established aa public roads.
And be it further resolved, that the Virginia Department of Highways be and it
hereby is requested to take into the Secondary Road System, Monza Drive, beginning
at a point on Route 2318, .05 miles 'south of Route 2320 extending eastwardly .35
miles to Monna Court; Monza Court, beginning at a point on Monna ~rive, .35 mile~s
east of Route 2318 and extending northwardly .06 miles to a turnaround and also
southwardly .03 miles to a turnaround. These rca ds serve 7 houses.
And ba it further resolved, that the Board of Supervisors of Chesterfield ~ounty,
guarantees to the Virginia Department of Highways, 45-ft. right of way for Monza
Drive and 50-ft. on Mon~.a Court. Dedication of said rights of way in Miniborya,-
Section ,,A~ in Plat Book 1~, page 13, a~d Meadowbrook, Section "C" Plat Book i~,
pages 36, 37 and 38, and recorded December 16, 196~ and August 7, ~96g.
This day the County Road Engineer in accordance w~th directions from this Board
made report in writing upon his examination of Schenley Drive, Dolefield Road and
Dillon Road, in Woodmont, Section "C", Woodmont,Section "D", and Woodmont,Section
"E", in Midlothian District, which shows that in the opinion of the County Road
Engineer it is exDedient tBat said roads be established as p~blic roads.
Upon consideration whereof, ~ndon motion of Mt.Martin, it is resolved that
Schenley Orive,Dolefield Road and Dillon Road, in Woddmont, Section '~C",Woodmont,
Section "D", and ?[oodmont Section, "E~, Midlothian District, be and they hereby are
established as public roads.
And be it further resolved, that the Virginia Department of Highways be and it
hereby, is requested to take into the Secondary RoadSystem,Schenley Drive, beginning
at a point on Route 232~, .07 miles ea~t of Route 2368 and extending nortkwardly
.12 miles to Route 1986; Dolefield Road, beginning at the intersection of Route
2369 and Rt. 1989 and extending no~,thwardly .24 miles to Route I~7; Dillon Road,
beginnine at a point on Route 2369~ .08 miles east of Route 1989 and extending
northwardly .16 miles to Ashburn Road. These roads serve 10 houses.
And be it further r~.solved, that the Board of Supervisors of Chesterfield Cou~ty~
guarantees to the Virginia Department of Highways, a 50-ft. r~.eht of way for these
roads. Dedication Woodmont, Section "C", Plat Book i0, pages 68 and 69, recorded
April 17, 1958; Woodmont, Sectio~ "D", Plat Book 10~ ~a~es 100-101 recorded
8, 1958 Woodmont ~ection "E" ~ ~ .... ~'~ ° '
Sept~mb~er ; , .~ uuu~ ~, pages.
On motion of kr.Britton, seconded by kr.Y. artin, the following resolution is
adopted:
WHEitE~, I/indsor Corporation is the developer of a certain subdivision entitled
Cherokee Estates, Section "E" plat of which c~ated October 20, 1960 and preparod
by J.K.Timmons i~ recorded in the Clerk's Office of the Circuit Court of Chester-
field County, Virginia, in Plat Book 12, page 30; and
'~ERE~S, said Plan of Sui,.division shows a turnaround easement affecting Lot 19,
Block A of said subdivision which is no.longer necessary; and
WHEkEnS, :gindsor Corporation now desires to vacate and abandon said easement and
Chesterfield County is willing to give i.'ts aoprowal to said vacation and abandonment.
NOW, THE~EFCfiE, BE IT RESOLVED: That the Board of Supervisors does hereby approve
the vacation of the turnaround easement as shown in red on plat by J.K.Tinm~ons,
dated Decembe~ !, 196g, said ea~.ement affecting Lot 19, Block A, as shown on
plan of Cherokee Estates, Section E, dated October 20, 1960, and recorded in th~.
Clerk's Office of the Cirffuit Court of Chesterfield County, Virginia, in Plat
Book 12, page 30.
This resolution is conditioned upon and shall become operativ'e when the afore-
mentioned petitioner shall have executed and acknowledged fbr record on a form
approved by the 'Commonwealth's Attorney and the County Engineer, an appropriate
deed of vacation. ;/~nen such deed of vacation has been approved, the same shall
be recorded in the Clerk's Office of the Circuit Court and said Clerk shall indicate
the vacation of s~id turnaround easement on the margin of the recorded plan of
"Cherokee Estates,Section E" , recorded in the Clerk's Office of Chesterfield County, i
Virginia, Plat Book 12, pa~e 30, and shall enter the same on the Grantor side of th~
General index of Deeds in the name of the party hereto.
The Chairman and Clerk of this Board are a~thorized to e~ecute this instrument
of vation on behalf of the Board when the same is approved by the Commonwealth's
Att orn ey.
Mt. George Ruffin, Chief, Chester Volunteer Fire Der~a~rtment, comesbefore ~ the Board.
presenting plans and specifications for a new pumper for the Ch'ester Fire Department
and cite~ the fact that this Deoartment is constructing a new building and in his
opinion needs a new pumper. On motion of Mr. Anperson, seconded bv Mr.Br~.~ning,
it is resolved t~at this request be referred to the Fire Committee for consideratio~n.
There was read a lett~.r from Mr.F.E.Clark, '0hief Dale Volunteer Fire Department,
explaining certain chan~es in the equipment s~ecifications on the new e~uipment
recently recommended by this Deaartment.
On motion of Mr.A~person, seconded by Mr.Browning, it is resolved that this Board
agrees to allow the ~ale Fire Department to make the necessary changes as requeste~.
On motion of Mr.Apperson, seconded bv Mr.Horner, it is resolved that the request of
the Matoaca Fire Department be and it hereby is referred to the Fire Committee.
There was read a lette from Mt. Fred Thompson indicating that the School Board woul~
need approximately ~16,000.00 more than the ~]5,000.OOpreviouslY r~quested at the end
of the fiscal year and it was generally agreed that this letter be filed with the
Board's papers.
On motion of Mr.Britton, seconded by Mr,Apperson, it is resolved that the request
of the T&T Construction ~ompany re-activating certain building permits presently
out of date be'a~proved, provided the surface water on lots covered by the ~.
building permits does not drain into the Hollandale Subdivision.
On motion of Mr. ApDe~,son, seconded by Mr.Britton, it is resolved that the following
erroneous assessments be and they hereby are approved for payment:
Southwestern Life Insurance Co. Personal Property
6C9 E.GraceStreet Tax
Richmond, Virginia $96.6&
William F.Sheffield
Rt.#l,Box 392
~hest er, Va.
Ralph Elotz
P.O.Box 935
Moseley, Va.
Mrs. Betty H.K~O~z
P.O.Box 935
Mosel ay, Virginia
Personal Property
Tax 39.0&
Personal Property
Tax 56. Og
Capitation Tax 1.O0
Hardy Robinson
8647 Trent Road
Bon Air,15, Va.
Personal Property &
Capitation Tax, 1964
24.O4
Jack Fishback
6823 Shawnee Road
Richmond, Va.
Nathan H.Hancock &
Nettiel L.Hancock
David Eugene D~ake
P.O.Box 4084
Richmond 2~, Va.
H.D .Mmnn
H.D.Mann
H. D.Mann
196~ Personal Property Tax 18.56
Taxes on Lots 23, Pt.24,
Woodstock (Taxes reduced by
E.B.O.R.E.A. )
196~ Co.auto license plate
1961 taxes on Pt. lot l~7-
British Camp Farms
1962 taxes on Pt lot 137
B~itish Camp Farms
1963 taxes on Pt. lot 137
British Camp Farms
32.~8
6.5O
3.28
3.12
3.12
There was read a notification from the Compensation Board as to the salaries set
for the various constitutional officers, which notice is received and filed with
the Board's papers.
On motion of ~.Apperson, seconded by ~lr.Britton, it is resolved that the bid from
the Nationwide Insurance Company for furnishing insurance for Chesterfield County
vehicles, not including the School Board, in the amount of ~19~987.?~, be and the
same is hereby accepted.
On motion of Mt.Martin, seconded by l~r. Horner, it is resolved that the Executive
Secretary be requested to study the feasibility of joining the school fleet of
vehicles with the County vehicles in an ~ffort to further reduce the insurance cost.
On motion of Mr.Britton, seconded by Mr.AD~erson, it is resolved that this Board
recommends to the Judge of Circuit Cou~t, the Honorable William Old, the appointment
ofRaymond L.Neace, Jr. as a Police Officer for the County of Chesterfield.
And be it further resolved~ that the Board approves the appointment of Allie
Vester Maddra, III~ for appointment as a Police Dispatcher.
~,~r. Richard Gayle from the Central Chesterfield Ruritan Club questions the Board
rather closely concerning the recregtional prospects on the new Swift Creek
impoundment and expressed generally that anything the County did in the nature of
impounding water should be ~sed b~ the general public for recreational purposes.
~.S.T.Wagstaff comes before the Board complimenting the Bcard on the past year's
work and s~ggested that the Board re-district the County before it is forced to;
that no Board member be allowed to do business with the County, and that the County
establish one price for water meters.
Mt. Don Hodgins appears to complain about not bein~ given a reduction in his water
bill when a plastic l~ne on ~is property failed.
~ir.'Tom Berry, representing Blue-Cross-Blue Shield, comes before the Board explaining
that the loss ratio for the :County exceeded the amount taken in, that there was an
increase in the use of hospitals, there was an increase in the cost of hospital
services and advised the Board that next yea~'~s rates would be increased approximately
20~; however, some increased benefits would be given under the new policy. Mr.
Berry explained that a County employee would have an option under the new plan,
depending on the level of protection desired; Upon consideration whereof, and on
motion of Mr. Apperson, seconded by Mr.Martin, it is resolved that the Blue Cross-
Blue Shield proposal be and it hereby is accepted, which calls for the County
paying 25~ of the insurance cost.
Mr. Tom Skelton comes before the Board requesting permission to establish.i.a Rescue
Squad for Chester and the southern part of the County. Mt.William Johnson from
the Forest View Rescue Squad states that Forest View does not object tfa new
S~quad can be financed properly and if it will not hurt the operation of the
Bensley Rescue Squad. Mr .Bishop of the Bensley Rescue Squad state~ that in his
opinion there are not enough donations available in the area to support two Rescue
Squads. On motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that
this Board follow the proecdure set out in the County Ordinance and requests that
one member from each Rescue Squad be appointed a Con~nittee to work with Mr. Skelton
to study the feasibility of Btarting a new Rescue Squad and report to the Board
of Supervi sors.~
On motion of Mr.Britton, seconded by Mr, Apperson, it is resolved that the Standard
Water contract No.366 for the installation of water lines on Cherokee ~oad in the
amount of ~1050.00 be and it hereby is anproved.
The County Engineer peesents a request from Mr.P.J.Cervarich to ext'~end the
required twelve month sewer connection date to January 1~ 1966.
Upon consideration whereof, and on motion of Mr.Apperson. seconded by Mt.Martin,
it is resolved that the sewer connection date be extended to July 1, 1965.
Therequest of ~s.W.L.Funai, residing at 2825 Hey Road to connect an additional
house on the same water meter was presented to the Board and upon consideration
whereof, and on motion of Mr. Britton, seconded by Mr.Browning, it is resolved
that this matter be investigated further by the County Engineer.
On motion of Mr. Anperson, seconded by Mr. Britton, it is resolved that Contract
S-65-12D for the extension of sewers in Falling Creek Subdivision, Section
be and it hereby is aDproved.
On motion of Mr. Apperson, seconded by Mr.Horner, it is resolved that the Howard
Construction Company be charged $281.49 as liquidated damages under Contract
~o2-17.
On motion of Mr. Britton, seconded by Mr. Apperson, it is resolved that the request
of C.S.Coxon, residing at 618 Circlewood Drive for additional time to connect
to the County Sewer System at the rate of ~200.00 be and it hereby is approved.
It is here noted that Mt.Browning and Mr. Horner vote "No".
There was presented a letter from the Highway Department setting forth certain
stipulations as to the Swift Creek impoundment in regards to the safeguarding of
Primary and Secpndary roads on this reservoir. On motion of Mr.Apperson,
seconded by Mr. }iorner, it is resolved that in view of a letter received from the
Highway Department that the water level of the Swift Creek impoundment be set
at 177 feet and the planning of the dam and the clearing ~-'"{i'~-""~'e~--b~-'~'~]~$~ .........
ac co rdingl y.
On motion of Mr. Br±tton, seconded by Mr.Anperson, b~. it resolved that the Board o£
Supervisors of ~hesterfield County publicly records its thanks and appreciation
for the efforts of I~r.J.Vaughan Gary, Representative from the Third ¢ongressiono_l
District, in obtaining Federal Aid under thee Water Pollution Control A~t for the
construction of the County's Sewer System. '
On motion of Mt.Browning, seconded by ~ir.Eartin, it is resolved that the Weed
Ordinance be a~vertised for public hearing.
On motion of )Ir. Apperson, seconded by Mr.Britton, it is resolved that the following
be set as a policy on vacations and s~ck leave for all ~County Personnel:
Section I - Sick Leave:
Any salaried offiser or employee who has been in the County's service for one (1)
month or more and is compelled to be absent from his work on account of illness
shall be allowed sick leave at therate of one (1) day.' for each completed month
of service.
Such sick leave allowance with pay shal2 be granted to salaried officers and
employees when they are incapacitated for the perfozmance of their duLies because
of sinkness or injury or on expos,,re to contagious disease and not more tkan two (2)
days sick leave allowance will be granted for serious illness in the employee's
immediate family.
No salaried officer or employee s~al! b~ entitled to sic~ leave in excess of the
accumulated sick leave then due, Sick leave shall ba accumulative to a total not
exceeding si.~ty (60) working days.
A doctor's certificave will oe required to certify the employee's sickness after
the firs% week's absence. Extreme ~ases requiring more than accumulated sick
leave may oe reviewed by the Board of Supervisors.
Section II - Vacation Leave:
Every salaried officer or employee who has been in the County's service for a
period of twelve (12) months or more shall be allowed vac~Dion leave with pay.
Vacation leave with pay shall accrue in accordance with the following schedule:
(a) Agter twelve (12) month of continuous service, one (1) week
vacation will be allowed.
(b)
After two (2) years of continuous service, two (2) work wee~s
vacation will be allowed.
The following procedure may be adhered to by the departments:
(a)
Vacation leave must be taken within one (1) year~.after said leave
ms available. Vacation leave may not be accumulated.
Time for vacation leave with pay shall be scheduled and approved
by the Department head.
Upon separation from the County's service, an Rmployee shall be
entitled to pay fcr ail accrued vacation leave.
The Executive Secretary cited the fact that there is to be a second Urban Policy
Conference sponsored by the University of Richmond and the Brookins Institute
%o study the regional problems and the County had been requested to contribute
to %he financing of this project. On motion of ~'lr.Martin, seconded by Mr. App~rs~n,
it is resolved that the sum of ~500.00 be given toward the f~nancing of this
program.
On motion of Mr. Britton~ seconded by Mr. Anperson, it is resolved that the request
of the citizens o~ Old Quarry Road for the closing of approximately 280 feet of
said right of way be received and that the citizens in the area be advised as to %he
legal papers necessary before the Board can take the requested action.
It was generally agreed that the County Engineer study the need for f~re hydrants.
on Percival Street, east of Curtis Street.
It was generally agreed thatsome study would be made concerning the necessity
of requiring a permit to accompany the sale of firearms in the County.
On motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that the
Commonwealth's Attorney be requested to investigate the County Ordinance on the
littering of roads, particularly with a view to requiring all vehicles carrying
trash to have the necessary cover.
On motion of Mr.Apperson~ seconded by Mr.Browning, it is resolved that this
meeting be adjourned at 6:55 p.m. until January 13, 1965, at. 9:00 a.m.
ExecUtive Secretary