2016-08-24 PacketCHESTERFIELD COUNTY
�BOARD OF SUPERVISORS Page 1 of 1
AGENDA
hR:
Meeting Date: August 24, 2016 Item Number: 2.A.
Subiect:
County Administrator's Comments
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
The County Administrator will update the Board on the progress of various
projects as requested by the Board of Supervisors.
Preparer: Louis G. Lassiter
Attachments: 0 Yes
Title: Assistant County Administrator
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CHESTERFIELD COUNTY
BOARD OF SUPERVISOR61
AGENDA I
ZERM
Meeting Date: August 24, 2016 Item Number: 2.113.
Subject:
County Administrator's Comments
County Administrator: '
Board Action Requested:
Dr. Edward "Ted" Raspiller, President of John Tyler Community College (JTCC) ,
will update the Board of Supervisors regarding the college's activities and
accomplishments. Others from JTCC who will take part in the presentation
include Dr. Bill Fiege, Vice President of Learning and Student Success; Mr.
Fred Taylor, Director of Governmental and Administrative Services; and Ms.
Holly Walker, Director of Public Information.
Preparer: Louis Lassiter Title: Assistant County Administrator
Attachments: 0 Yes FI No
By the Numbers
* 60% of John Tyler students live in Chesterfield County
* Chesterfield residents attending Tyler:
■ 2014-15: 8,347
■ 2015-16: 8,397
® Chesterfield Residents Enrolled in:
■ Transfer Degrees: 2,955
• Career & Technical: 988
• Certificate Program: 682
• Pre -major: 3,772
8/16/2016
0, flz Q"" cn�, t1;5
1
Community College Workforce Alliance (CC A)
• Focus on workforce credentials
• Custom training, credentialing, consulting and other
workforce development services
• New financial aid opportunities
• Workforce Credentials Grant
• Support and training for Sabra, Church & Dwight, DuPont
Teijin Films, Chesterfield County Government,
Chesterfield Community Corrections Services, and others
Career Clusters at 'Tyler
• Accounting, Business & Paralegal
• Advanced Manufacturing
• Arts, Humanities & Social Sciences
• Computers & Technology
• Criminal Justice & Human Services Social Work
• Education
• Engineering & Engineering Technologies
• Science & Health Sciences
• Skilled Trades
8/16/2016
2
Dual Enrollment in Chesterfield
Students earn both high school and college credit.
2,127 — Number of students enrolled
16,094 — Credit hours taken
$291889784 — Tuition saved by Chesterfield families
Numbers are from 2014-15 academic year
filer at Work in Chesterfield
• Addition of Chesterfield students to Tyler's Advanced
Manufacturing High School Program
• Development of a math readiness course for HS students
• Initiative to provide classes to Sheriff's Office employees
• Classes at Amazon
• Partnerships with companies such as Coesia, Enclos,
ProSeal, Richmond Tooling, and Progressive Engineering
8/18/2016
3
• Opened new academic building on the Midlothian Campus
• Planned expansion and renovation at the Chester Campus
• Working on designating a national advanced
manufacturing center of excellence at Tyler
• Added new programs: Cyber Security, Advanced
Manufacturing Management, Emergency Medial Services
Paramedic, Energy Technology and Computer Science
i
• Col. Thierry G. Dupuis, Chesterfield County's chief of
police, holds an associate degree in applied science from
Tyler.
• Andrew Hart and Emily McGee became the first high school
students to complete associate degrees at Tyler before
graduating from high school in Chesterfield.
• Julie Hennessey began taking classes at Tyler while in high
school. After high school, she completed her associate degree
at Tyler in one year, and transferred to VCU for her bachelor's
degree. She now owns four UPS stores.
8/16/2016
s.:
x
21
8/16/2016
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 24, 2016 Item Number: 2.C.
Subject:
County Administrator's Comments
County Administrator's Comments:
County Administrator;
Board Action Request
Summary of Inforrr
Dr. William Nelson, Interim Director, Chesterfield Health Department, will
make a presentation to the Board of Supervisors entitled, "Zika Virus -
Public Health Considerations Around the Globe and in our Backyard."
Preparer: Sarah Snead Title: Deputy County Administrator for Human Services
Attachments:0 F-1No Yes 1-F
Recently identified — little data
Infection during pregnancy can cause
severe birth defects: microcephaly
Transmitted by bites from specific types
of mosquitoes
Many infected people are not sick
Range of virus is growing
Most interventions are personal
8/17/2016
0
8/17/2016
Early Pregnancy Loss
Congenital
Microcephaly
Eye Abnormalities
Guillain-Barre syndrome
Documented in French Polynesia outbreak
Person 4 Mosquito 4
Person
Symptoms
Congenital
:Fo...
Rsh
Across the placenta from
dyn-i" ololu (,oe� h I, ty
during
motherto child
Pregnancy
o,, During childbirth
Sexual Transmissionmosq,,
Male to male or female
to Mes F,.d,s m,sqoto
tc,vt,., pr— hil,,s p --
,no Irm,sm,ts
partner
Female to male partner
MIR
N
Most common route of transmission is from bite of
Aedes mosquito species
Yellow fever mosquito
Ae. aegypti
• More efficient vectors for humans
• Uncommon in Virginia
• Container breeder
• Prefer to bite humans
Asian tiger mosquito
Ae. albopictus
• Very common in Virginia
• Container breeder
• Preferto bite humans but
more indiscriminate
Cases have thus far been related to travelers
returning from an area where Zika virus
transmission is ongoing or through sexual
transmission from an infected traveler to a
f
8/17/2016
t -I
& M_
The likelihood of transmission depends on
many environmental and societal factors
Climate
Travel, influx of imported cases
Public health actions
Mosquito control
"Fight the Bite!"
Asian tiger/Yellow fever mosquitoes fly and bite
primarily during daylight hours
Can also bite at night especially inside/around lights
Preventive actions include:
Wear loose -fitting clothing with long sleeves and pant
legs
Use insect repellant
Utilize screens/air conditioning
8/17/2016
0
""Tip, toss, and cover"
8/17/2016
I Local/state level
Conducting surveillance for cases
Monitoring of pregnant women with Zika (US
Pregnancy Registry)
Conducting mosquito surveillance
Educating the public
Planning for management of locally transmitted
cases
creek for mosavaa?5lo bake Cne¢k b¢ck nt.M ween: frn nwee bps!
FIGHT THE
B I T
STOP LEAKS & STANDING WATER
Fix dripping fancertsrover rain baffpls
and diminate puddles f'rom air
conditiouer.s, where mosquitoes might
breed. Drain standing water and rill it,
low are.."
IERATIVE EXTENSION OFFICE: fh
804-7514401
8/17/2016
1.1
M1 ff-4T--T-1 ■ M
National surveillance system for cases
Additional research on transmission and
pregnancy outcomes
Vaccine development
Publication of guidance for state and local health
departments, medical professionals, travelers
For more information, please contact the
Chesterfield Health Department
804-748-3.691
William. Nelson@a vdh.virginia.gov
Additional information may be found at:
Miolo-y Zij<a-Virus-�aJ).jqt!�
www.cdc..g jka
, L3jv7
8/17/2016
N
'g -
CHESTERFIELD COUNTY
BOARD OF SUPERVISORI
AGENDA I
I kvii Date: August 24, 2016 Item Number: 2.D.
County Administrator's Comments
ninistrator's Comments:
County Administrator:
Board Action Requested:
6-jM=W9T rogreTENT.1 4.
Mr. Matt Harris, Assistant Director, Budget and Management Department, will
present results of the Blueprint Chesterfield Community Engagement
initiative.
Preparer: Allan Carmody Title: Director, Budget & Management
Attachments: 0 Yes F-1 No doclazo,
Community Engagement Results
August 24, 2016
The Campaign
• Timeline: June 28 — August 5 (39 days)
• Survey responses: 6,200
• 3 Community Workshops, 200+ in attendance
• Attended 17 public events
(various business, civic, and social events)
• Presented to companion boards and advisory groups
• Contacted approximately 200 HOAs and community
groups
• Delivered 15,000+ Blueprint cards
o
bluepr '�eS�-
• Repeated coverage in print and television outlets
• Email, in-person, social media, direct mailers, district blueprint
newsletter, banner on Rt. 10
'V t
What are the three
MOST IMPORTANT
priorities for the
County to focus on
over the next
five years?
In what three areas
should the County
FOCUS LESS
over the next
five years?
The County spends approximately
2/3 of every tax dollar in the areas
of public safety and education.
If you are not satisfied with the level
of service provided in each category,
what changes
would you recommend?
•
Rank the following
service areas from 0-5,
with 0 being not Important
and 5 being
very important.
What other
improvements
to your community
would enhanceyour
overall quality of life?
9
Top Responses to Focus More/ Focus Less
1n,000+ responses
(up to 3 responses per survey)
• Education
• Transportation/Roads
• Public Safety
7,500+ responses Vr
(up to 3 responses per survey)
• Residential/sprawl
• Testing in schools
• Oversaturation of strip malls and big
hnv ctnrcc
Levels of Service and Funding for Education and Public Safety
Education
58% Invest More
36% Satisfied
6% Invest Less
• Classroom investment
(teacher
pay/tra i n i ng/supplies)
• Smaller class
sizes/overcrowding
• General support for
education
• Parity/investment in
lower performing schools
• Existing facilities/security
• Administration, more on
classroom investment
• Waste/redistribute
existing resources
• Advanced subjects and
testing
Public Safety
66% Satisfied
28% Invest More
6% Invest Less
• Increase police presence • Petty crimes, more on
• General major crimes/high crime
compensation/retention areas
• Infrastructure (sidewalks, • Use PS $ to strengthen
bike lanes, street lights) other service areas
• General support for PS • On PS generally, more on
More public
community responsibility
•
outreach/community
involvement
blueorint
A Focus on Quality of Life
yam. po�cr o�'��,cc
cwd �.OGcCA�lo,v
• Library Materials
• Mental Health (General)
• Park Facilities
• Sidewalks/Bike Lanes
Path Forward
• 9/19: Mid -year revenue update
• October 25: Joint work session
to discuss priorities
• Survey responses available on
blueprint.chesterfield.gov and
Open Government portal
• Blueprint an ongoing dialogue
blueorint
Key Takeaways
• Very strong community response; largely
attributed to style of campaign
• Community confirmed County's general
strategic direction...
• Education, public safety, and transportation
selected as highest priorities
• Also, strong desire for well managed growth
• Lack of distinction between levels of
government (local, state, federal)
• Thanks to community and the various
departments who made this effort possible
� CHESTERFIELD blueprint
CHESTERFIELD
tLD imprint
RFIE
P ICHESTERFIELO
`o THANK
YI '
MBI4ePrSym
mt .afield
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 24, 2016 Item Number: 5.A.
Subject:
Recognition of 2016 National Association of Counties (NACo) and Virginia
Association of Counties (VACo) Achievement Award Winners
County Administrator's Comments:
County Admin
Board Action I
Summary of Information:
Annually, the Board of Supervisors recognizes county departments that receive
Achievement Awards from the National Association of Counties (NACo). We are
proud to announce Chesterfield County is the recipient of 18 NACo Achievement
Awards this year.
Representatives from the appropriate departments are present to receive
awards (see attached).
The county also received two Achievement Awards from the Virginia Association
of Counties (VACo). Mr. Dean Lynch, Deputy Executive Director for VACo, will
present the VACo Awards.
Preparer: Louis G. Lassiter
Attachments: 0 Yes 7 No
Title: Assistant County Administrator
2016 NACo ACHIEVEMENT AWARD WINNERS
DEPARTMENT
Budget and Management
Natalie Spillman
Budget & Management Analyst
Comprehensive Services
Karen Reilly -Jones
Comprehensive Services Administrator
Fire Department
Kurt Mueller
Executive Officer to the Fire Chief
General Services
Julia Reynolds
Energy Management Administrator
Human Resource Management
Nancy Brooking
Compensation & Benefits Manager
Information Systems Technology
Barry Condrey
Director
Libraries
Carolyn Sears
Assistant Director
Carolyn Sears
Assistant Director
Carolyn Sears
Assistant Director
Chesterfield County, Virginia
18 winners (out of 21 entries)
PROJECT
Blueprint Chesterfield
Community Care Mobile App
Special Events Radar
Whack -A -Watt
VRS Hybrid Defined Contribution Training
Portfolio Management for Technology Assets
Library as Lifeboat: A Library & Emergency
Management Partnership
Ladders to Success — Connecting the Community
with Jobs
Exploring Human Origins: A Community Conversation
Mental Health Support Services
Debbie Burcham
Executive Director
and Susan Medeiros
Assistant Director of Clinical Services
Debbie Burcham
Executive Director
Planning Department
Joanne Simmelink
Senior Planner
Risk Management
Cindy Smith
Director
Sheriffs Office
Major Willie Craft
Jail Administrator
James Pritchett
Captain
Utilities Department
Jeff McBride
Plant Manager
Elizabeth Brooks
Customer Operations Manager
Tim Easter
Engineering Supervisor and
Kim Clements
System Supervisor
Same Day Access (SDA)
Behavioral Health Home Pilot
Improving Community Involvement in Planning
Creating a Positive Safety Culture Through Visible
Leadership
Correctional Facility Energy Savings Project
Bridge Program
Aeration Optimization Program
Providing Extraordinary Customer Care to the Customer
with Safety in Mind for Employees
Improving the Efficiency of the Construction Inspection
Process
6 ¢:;,}�.
2016 VACo ACHIEVEMENT AWARD WINNERS
Libraries
Carolyn Sears
Assistant Director
Mental Health Support Services
Debbie Burcham
Executive Director
and Susan Medeiros
Assistant Director of Clinical Services
Library as Lifeboat: A Library & Emergency
Management Partnership
Same Day Access (SDA)
OW-31:1911119TIONam
MOYAWK610:11111
:4 1 91�
0
Page 1 of 1
Meeting Date: August 24, 2016 Item Number: 5.8.
Subiect:
Resolution Recognizing Corporal Kenneth Scott Gordon, Police Department, Upon
His Retirement
County Administrator's Comments:
County Administrator:
Board Action Request
Adoption of the attached resolution.
Summary of Information:
Corporal Kenneth Scott Gordon will retire from the Police Department on
September 1, 2016, after providing over 27 years of service to the residents
of Chesterfield County.
Preparer: Colonel Thierry G. Dupuis Title: Chief of Police
Attachments: 0 Yes F-1 No #1 � 403 3 3 ()
RECOGNIZING CORPORAL KENNETH SCOTT GORDON UPON HIS RETIREMENT
WHEREAS, Corporal Kenneth Scott Gordon will retire from the Chesterfield
County Police Department on September 1, 2016, after providing over 27 years
of outstanding quality service to the residents of Chesterfield County; and
WHEREAS, Corporal Gordon has faithfully served the county in the
capacity of Patrol Officer, Senior Police Officer, Master Police Officer,
Career Police Officer and Corporal; and
WHEREAS, during his tenure, Corporal Gordon also served as a member of
the Street Drug Enforcement Unit, a General Instructor, Defensive Driving
Instructor, Crime Prevention Officer, Neighborhood Watch Coordinator,
including Business Watch and Worship Watch, and Police Fleet Coordinator; and
WHEREAS, Corporal Gordon was a Narcotics K-9 Handler for 14 years and
was a huge asset to the Chesterfield County Police Department as well as
other surrounding jurisdictions; and
WHEREAS, Corporal Gordon was a recipient of a Unit Citation Award while
serving as a member of the Street Drug Enforcement Unit, when the unit was
recognized for its major accomplishments, including over 900 arrests and the
seizure of currency, weapons, vehicles and drugs, all while the unit was
working below minimum manpower levels; and
WHEREAS, while serving as Neighborhood Watch Coordinator, Corporal
Gordon's leadership led to the participation of over 130 neighborhoods in
National Night Out events; and
WHEREAS, due to Corporal Gordon's tireless efforts and dedication while
coordinating National Night Out events, Chesterfield County was the only
category 1 locality in Virginia to place, and was in the top 10 communities
nationwide, with populations over 300,000, with a ranking of 6th place in the
years 2013 and 2014, and he was recognized with an Achievement Award for his
National Night Out efforts; and
WHEREAS, Corporal Gordon has organized several Medication Take -Back
Events for Chesterfield County, with the largest event to date resulting in
over 1,000 pounds of drugs being collected; and
WHEREAS, Corporal Gordon has served on numerous committees, including as
treasurer of the Central Virginia Crime Prevention Association, board member
of the Chesterfield County Emergency Planning Committee, member of the Police
Department Retention Committee and the Police Quality Council; and
WHEREAS, Corporal Gordon is recognized for his communications and human
relations skills, his professionalism and his teamwork, all of which he has
utilized within the Police Department and in assisting residents of
Chesterfield County; and
r
WHEREAS, during his tenure, Corporal Gordon has received numerous
letters of commendation, thanks and appreciation for services rendered; and
WHEREAS, Corporal Gordon has provided the Chesterfield County Police
Department with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss
Corporal Gordon's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 24th day of August 2016, publicly recognizes Corporal
Kenneth Scott Gordon and extends on behalf of its members and the residents
of Chesterfield County, appreciation for his service to the county,
congratulations upon his retirement, and best wishes for a long and happy
retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Corporal Gordon, and that this resolution be permanently recorded among
the papers of this Board of Supervisors of Chesterfield County, Virginia.
•
1*91-AMIX91SM WI ' 0-
157
h8$IN
Page 1 of 2
Meeting Date: August 24, 2016 Item Number: 8.A.1.
Subject:
Nominations/Appointments/Reappointments to the Youth Services Citizen Board
County Administrator's Comments:
County Administrator:
n Keauesiea.:
Nominate/appoint/reappoint members to serve bn the Youth Services Citizen
Board.
Summary of Information:
The purpose of the Youth Services Citizen Board is to advise the Board of
Supervisors regarding planning and policies affecting youth development and
to provide a community forum to focus on youth issues.
Bermuda District. Supervisor Jaeckle recommends that the Board nominate and
appoint Amanda Scantling, an adult, for a term of September 1, 2016, through
June 30, 2019.
Supervisor Jaeckle also recommends that the board nominate and appoint
Savannah McNeilly from Thomas Dale High School for a term of September 1,
2016, through June 30, 2017.
Ms. Scantling and Ms. McNeilly meet all the eligibility requirements to fill
the vacancies and have indicated their willingness to serve.
Preparer: Jana D. Carter Title: Director Juvenile Services
Attachments: Flyes 0 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
Matoaca District. Supervisor Elswick recommends that the board nominate and
appoint Sebastian Harmon, a Cosby High School student, for the term of
September 1, 2016, through June 30, 2017.
Supervisor Elswick also recommends that the Board nominate and appoint Billie
Robinson, an adult, for a term of September 1, 2016, through June 30, 2019.
Mr. Harmon and Ms. Robinson meet all eligibility requirements to fill the
vacancy and have indicated their willingness to serve.
Clover Hill District. Supervisor Winslow recommends that the Board nominate
and appoint Olivia Jamieson from Clover Hill High School for a term of
September 1, 2016, through June 30, 2017.
Supervisor Winslow also recommends that the Board nominate and appoint
Cassandra Lacey, an adult, for a term of September 1, 2016, through June 30,
2019.
Ms. Jamieson and Ms. Lacey meet all eligibility requirements to fill the
vacancies and have indicated their willingness to serve.
Dale District. Supervisor Holland recommends that the Board nominate and
appoint Emma Baker from L.C. Bird High School for a term of September 1,
2016, through June 30, 2017.
Ms. Baker meets all eligibility requirements to fill the vacancy and has
indicated her willingness to serve.
At -Large. Board members concur with the nomination and appointment of Gary
"Diaz" Tompkins, a home school student, for a term of September 1, 2016,
through June 30, 2017.
Mr. Tompkins meets all the eligibility requirements and has indicated his
willingness to serve.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present.
CHESTERFIELD COUNTY
o� BOARD OF SUPERVISORS Page 1 of 1
AGENDA
RG'
Meeting Date: August 24, 2016 Item Number: 8.113.1.
Subiect:
Approval of Chesterfield Health District Rabies Exposure Response Plan
County Administrator's Comments:
County Administrator:
Board Action Requested:
Approval of the attached Chesterfield Health District Rabies Exposure
Response Plan ("the Plan" or "Plan") for Chesterfield County.
Summary of Information:
Pursuant to State law, the local health director, in conjunction with the
governing body of a locality, is required to adopt a plan to control and
respond to the risk of rabies exposure to persons and companion animals. The
Chesterfield Health District serves the localities of Chesterfield County,
Powhatan County, and the City of Colonial Heights. The attached Plan
complies with state law and is consistent with the current operations of the
Chesterfield Police Department Animal Services Unit and the Chesterfield
Health District Director. The Plan was developed with the input and support
of the local health departments, law enforcement agencies, and legal counsel
for the respective jurisdictions. The Plan will be executed by the Director
of the Chesterfield Health District.
The Chief of Police and staff support adoption of the Plan as presented.
Preparer: Col. Thierry G. Dupuis , Title: Chief of Police
Preparer: Dr. William Nelson Title: Interim Director, Health Department
Attachments: 0 Yes F-1 No
mu,
Chesterfield — Powhatan — Colonial Heights
May 2016
0 G 3 0 3 S
A. Purpose ............................................ 1
B. Applicability ......................................... 1
C. Authority ............................................1
D. Maintenance ......................................... 1
E. Disclaimer ...........................................1
F. Responsibility of Local Animal Control .................. 2
G. Responsibility of Local Health Department
1. Responsibility of Local Health Director ............. 2
2. Responsibility of Environmental Health Staff ........ 3
3. Responsibility of Public Health Nurse .............. 3
4. Responsibility of Epidemiologist .................. 4
Attachments
Contact Information
Animal Exposure Report
Animal Exposure Report - Nursing Supplement
Rabies Laboratory Services Submission Form
0' C GO 3 7
Rabies Exposure Response Plan P;Igp i
Chesterfield Heafth District
022=-
1. Ensure the prompt capture, confinement, Isolation or euthanasia of any animal
that has exposed, or poses a risk of exposing, a person or companion animal to
rabies by standardizing procedures associated with investigating such Incidents.
2. Identify the authority and responsibility of the local health department
personnel, law-enforcement officers, animal control officers, and any other
person with a duty to control or respond to a risk of rabies exposure.
3. Establish consistent communication and reporting of possible rabies exposure
incidents and ensure that residents and their animals receive appropriate
guidance and protection against rabies infection. All initial calls regarding
animal bites need to be directed to the local non -emergency dispatch.
4. Provide standard written guidelines in response to possible human and animal
rabies exposures.
2007M��
This policy applies to the following:
1. Local Health Department Director
2. Environmental Health Staff
3. Nursing Staff
4. Epidemiologist
5. Local Animal Control Staff
MOM=
The Local Health Department Director in conjunction with the governing body of
the locality has the authority and responsibility to adopt and carry out a rabies
exposure response plan in accordance with Section 3.2-6562.1 of the Code of
Virginia.
This plan is a working document. In an effort to maintain a current rabies
exposure response plan which addresses emergent issues and changing
knowledge, the plan will be reviewed annually and revised as a result of lessons
learned during investigations or to comply with updated guidance and legislative
requirements.
E. Disclaimer
This plan Is meant to be used as a guide. No single set of guidelines applies to
all situations involving rabies or can provide all of the information needed.
The contents of the plan are meant to offer a framework for response as well
as support and complement appropriate, practical public health knowledge
and experience.
; IIIIIIIIII III I1111 � I;11� 11111111 1 � iiiiiii
'1 : a • : -
As directed by the Local Health Department Director, it shall be the duty of
Local Animal Control to:
1. Capture, confine, isolate or euthanize animals that have exposed, or pose a
risk of exposing, a person or companion animal to rabies.
2. Determine if a person or companion animal has or may have been exposed to
a rabid animal.
3. Initiate investigation using the Animal Exposure Report.
4. Identify owner, animal exposure, type of animal, address, point of contact,
phone numbers and treatment received.
5. Verify that animal Is currently vaccinated for rabies.
6. Have owner sign confinement agreement.
7. If possible, secure any animal that may have exposed a human pending
advice from the local health department as to how to proceed with either
observation or testing.
S. Initiate a 10 -day confinement of animal.
9. Initiate trapping of the animal as necessary.
10. Prepare specimens for testing and/or complete the Rabies Laboratory
Services Submission form (attached).
11. Submit Animal Exposure Report and/or Rabies Laboratory Services
Submission form to the local health department.
12 Notify the local health department Environmental Health office if the isolation
location is changed from Local Animal Control to the owner's home during
the confinement period.
ig�111 � 11' �Iiji 11111 111111 1111
Local Health Department Director
1. Develop a memorandum of agreement with each local government entity
within the Health District for the purpose of organizing an integrated
response to human and companion animal exposures within the Health
District and acknowledging the need for local animal control services.
2. Oversee companion and human exposure response within the Health District.
3. Provide medical advice and consultation with regard to human exposure
victims.
4. Provide medical advice and consultation regarding rabies Post -Exposure
Prophylaxis (PEP) treatment.
5. Maintain a rabies exposure response plan for the Health District.
6. Act as a media liaison or public information officer when needed.
1:1D, r11 01-1 0 3 9
Pnhiac Pvnnciira Qacnnnca Plon
Environmental Health Staff
1. If required, sign each Animal Exposure Report received from Local Animal
Control.
2. Evaluate animal for release after confinement period has ended.
3. Approve and explain 45 -day home confinement and the six-month strict
isolation requirements.
4. Provide a copy of the Animal Exposure Report to Local Health Department
nursing staff if no animal is found or animal is un -testable.
5. If owner(s) are unwilling to strictly isolate unvaccinated dogs and cats
exposed to a known or suspected rabid animal, ensure that the exposed
animal Is euthanized and verified by the owner's veterinarian or
euthanized and verified by Local Animal Control.
6. Coordinate delivery of specimens to the Division of Consolidated
Laboratories, 600 North 5t" Street, Richmond, Virginia 23219, for testing.
7. Once the results are received, immediately report tab results to all
victims/owners.
8. Inform Local Animal Control staff of any positive lab result received.
9. Inform Local Health Department Director and Local Health Department
Nursing staff when a positive lab result is received involving human
exposure.
10. Provide Local Animal Control with necessary supplies and current state of
Virginia guidelines.
11. Maintain records according to the Library of Virginia record retention
guidelines.
12. Review the Rabies Exposure Response Plan annually and revise as
necessary under the direction of the Local Health Department Director,
Public Health Nurse
1. Ensure that humans Involved in possible rabies exposure Incidents are
appropriately counseled to control risk of rabies viral infection.
2. Recommend post -exposure prophylaxis (PEP) and follow-up on rabies
series frequency and completion. Record information using the Virginia
Department of Health Nurse Supplement Animal Exposure Report
(attached).
3. Communicate resources for acquiring post -exposure treatment.
4. Serve as liaison to healthcare providers regarding post- or pre -exposure
rabies treatment.
5. Notify Epidemiologist about all completed post -exposure prophylaxis series
for purposes of data collection.
6. Notify Environmental Health If an Animal Exposure Report is received by the
nursing staff that did not originate with Environmental Health.
7. Notify Environmental Health once the rabies investigation or PEP is
complete so the Animal Exposure Report can be closed.
8. Maintain medical records of human exposure victims that are counseled
by a public health nurse according to Library of Virginia record retention
guidelines.
".1 19
Epidemiologist
1. Receive tab results for animals testing positive for the purposes of
situational awareness and data collection.
2. Receive report of completed rabies PEP series for data collection purposes.
3. Serve as a point of contact for after-hours calls from healthcare practitioners
or others regarding rabies situations.
4. Coordinate follow-up or investigation of large-scale rabies exposure events.
H. Effective Date
This Rabies Exposure Response Plan shalt be approved by each locality's governing
body, and the Plan shalt then be signed and dated by the Chesterfield Health
District Director. The Plan shalt be effective immediately after such approvals.
Date
1305:96463.1
Director
Chesterfield Health District
0 G 0 0,111
D,1,;- Doc ---,oma DI- D--- A
Rabies Exposure Response Plan
Contact Information
Police non -emergency - Chesterfield County......... 804-748-1251
Police non -emergency - Powhatan County........... 804-598-5656
Police non -emergency - Colonial Heights............ 804-520-9300
Animal Control - Chesterfield County................804-748-1683
Animal Control - Powhatan County..................804-598-5672
Animal Control - Colonial Heights...................804-520-9397
Chesterfield Health Department .....................804-748-1610
Colonial Heights Health Department.................804-520-9380
Powhatan Health Department .......................804-598-5680
ext: 2609 or 2601
Health Department Emergency After -Hours Contact
Epidemiologist ..................................... 804-432-4124
M0042 4
COMMUNICATION NOTES
DATE COMMENTS SIGNATURE
f
ANIMAL EXPOSURE REPORT 1D#`
a
Date: I
Chesterfield Health District
Part 1 — Exposure
Date and Time of Exposure:
Reported By
Address Where Exposure Occurred:
Was exoosinq animal provoked: ❑ Yes ❑ No
Part 2 — Victim ❑ HUMAN (Complete Section A) ❑ ANIMAL (Complete Section B)
Section A — Human Victim
Person Exposed:
Address:
Home Phone:
Parent/Guardian ( if under Victim is under 18):
Work Phone:
City:
Cell Phone:
go
Section B — Animal Victim
Species: ❑ Dog ❑ Cat ❑ Bat ❑ Raccoon ❑ Skunk ❑ Fox ❑ Opossum ❑ Other:
NSex:
Weight: Age: CDlorlMarkings: _ ame: _
Rabies Certificate: ❑ Yes ❑ No
Vet Clinic:
Owner/Custodian:
Address:
Home Phone:
State: Date:
Verified By:
Work Phone:
Tag #:
City:
Exp. Date:
Date Verified:
Zip:
Cell Phone:
Part 3 — Exposing Animal Type of Animal: ❑Domestic ❑Stray ❑Livestock ❑Wild.
Species: ❑ Dog ❑ Cat ❑ Bat ❑ Raccoon ❑ Skunk ❑ Fox ❑ Opossum ❑ Other:
Weight: Age: Color/Markings: Name: Sex:
Rabies Certificate: ❑ Yes ❑ No State: Date: Tag #: Exp. Date:
Vet Clinic:
Verified By:
Date Verified:
Owner/Custodian:
Address: City: Zip:
Home Phone: Work Phone: Cell Phone:
Part 4 - Confinement and Acknowledgement Confinement Start Date: Confinement End Date:
Location: ❑ Owners Home ❑ Animal Control ❑ Other:
In accordance with the Health Laws of Virginia, Sec. 3.2-6522, by signing this notice the owner agrees to confine his/her animal for the specified pertod
of time. The owner further agrees to notify the Heatth Department or the Potice/Sheriff if the animal changes character/personality, becomes sick, dies
or escapes during confinement period. During regular business hours contact your local Health Department: Chesterfield County - 804-748-1610;
Powhatan Count}- $04-598-5680: Cft of Colonial Heights 804 520 9380 After hours call your local non -emergency Police/Sheriff department:
Chesterftetd Coin 804 -748-1251: Powhatan County 804-598-5656• City of Colonial Heights - 804-520-9300.
Investigated By: _
Owner/Custodian:
Part 5 - Health Department Use Only
Submitted Specimen to Lab: ❑ Yes ❑ No ❑ Animal Not Found Was specimen euthanized: ❑ Yes ❑ No
Lab Results: ❑ Positive ❑ Not Testable — assumed positive ❑ Negative Refer to PH Nurse: ❑ Yes ❑ No
Was Animal Confined: ❑ Yes ❑ No If yes, Release Date: Date File Closed:
Copy 1— Health Department Copy 2 — Animal Control Copy 3 — Owner of Animal Rev. 2016
0 4
�(��! j VIRGINIA
j )ANT ANIMAL EXPOSURE REPORT - NURSING SUPPLEMENT
Part>�ViL3f�
Person Exposed:
(Last) (First)
ID#:
Has patient received Rabies Pre -Exposure Vaccine? Yes ONO.
If yes, dates of vaccine
Has patient received Rabies Post -Exposure Vaccine in the past? ;_ ,; Yes No
If yes, dates of RIG and Vaccine
Part_2_- $ecommendation
Rabies PEP
Waiting for additional information: ` DCLS
,_j Quarantine Outcome
? PEP not Recommended
ED Other:
Pa,rtj • BA IES PEP Docu ntaton
DAY 0 Date:
HRIG Dosage: HRIG Admin. Site: Patient's Weight:
(Midtej
Vaccine Dosage: Vaccine Admin. Site: Date of Next Scheduled Shot:
DAY Date:
Vaccine Dosage: Vaccine Adrnin. Site: _ Date of Next Scheduled Shot:
DAY -7 Date:
Vaccine Dosage:—_ Vaccine Adrnin. Site: Date of Next Scheduled Shot:
DAY 14 Date:
Vaccine Dosage: _.__ _____— Vaccine Admin. Site: Date of Next Scheduled Shot
DAY 2a [if indicated) Date:
Vaccine Dosage: Vaccine Admin. Site: Date of Next Scheduled Shot:
TD or TDAP:
Rabies Laboratory Services Submission Form
Laboratory: Division'of Consolidated Laboratories -Richmond, 600 North 5th Street, Richmond, VA 23219
TeW—
Health Department or Submitters Name,
Address and Phone Number:
ID Number
Contact Person / Submitter's Name:
Weekends & Holiday Reporting Contact:
Name and Phone Number:
_ - '7777-77-7---7-
Description of Animal Submitted:
(species, breed, age, sex, color,
stray, size, etc.)
Current Rabies Vaccination?
(Yes, No, Expired, or unknown):
Origin of Animal / Collection Site:
.Street Name, County / Locality Name
Date Collected:
Owner Name:
Owner Address:
Were Humans Exposed? (Yes or No):
Date of exposure(s):
Number of humans exposed to the
animal?
Name(s) and Address(s) of
person(s) exposed:
Were domestic animals exposed?
Yes or No
Name of Owner(s):
Types of animal(s) exposed:
Location of Exposure:
Describe exposure to all
humans and animals:
■
UUAX��IIIPERTI
AGENDA
L=*
Date: August24,2016 Item Number: 8.113.2.a.
Resolution Naming the West Hundred Road Bridge in Chester in Honor of
Sergeant Aaron Xavier Wittman
County Administrator's Comments:
County Administrator:
Board ActionRequest___
The Board of Supervisors is requested to adopt the resolution and approve
the naming of the West Hundred Road Bridge in Chester in honor of the late
Sergeant Aaron Xavier Wittman, who gave his life in defense of his
country.
Summary of Information:
The naming of this bridge is to hono:
Aaron Xavier Wittman, United States Ari
his country on January 10, 2010,
dedication ceremony is scheduled for
was a graduate from L.C. Bird High
Chesterfield County. This request has
Commonwealth Transportation Board.
Preparer: Louis Lassiter
Attachments: 0 Yes 7 No
- the service of the late Sergeant
ny, who gave his life in defense of
in Operation Enduring Freedom. A
November 6, 2016. Sergeant Wittman
School and longtime resident of
been reviewed and approved by the
Title: Assistant County Administrator
4 0 &y_) &` 7
RESOLUTION NAMING THE WEST HUNDRED ROAD BRIDGE IN CHESTER
IN HONOR OF SERGEANT AARON X. WITTMAN, UNITED STATES ARMY
WHEREAS, Sergeant Aaron Xavier Wittman of Chesterfield,
Virginia was born on November 6, 1984; and
WHEREAS, Sergeant Wittman attended L. C. Bird High School,
and lettered in both wrestling and track; and
WHEREAS, Sergeant Wittman followed his family's proud
military tradition by attending The Citadel upon his graduation
from high school and enlisting in the South Carolina National
Guard; and
WHEREAS, in 2007 Sergeant Wittman interrupted his studies and
made his first deployment to Afghanistan with his National Guard
Unit, conducting combat operations in the Paktika Province and
earning his Combat Infantryman's Badge; and
WHEREAS, at the completion of his tour, Sergeant Wittman
returned to the Citadel to complete his degree, graduating in
2009; and
WHEREAS, upon his graduation, Sergeant Wittman enlisted in
the Army and made his second combat deployment to Afghanistan,
with the 3rd Battalion, 69th Armor Regiment, 1St Brigade Combat
Team, 3rd Infantry Division in 2012; and
WHEREAS, on January 10, 2013, while on mounted patrol near
Khogyani, Sergeant Wittman died from wounds sustained while
engaging the enemy; and
WHEREAS, for his actions, Sergeant Wittman was awarded a
posthumous Purple Heart and the Bronze Star with Combat "V"; and
WHEREAS, Sergeant Wittman gave his life in defense of a
grateful nation; and
WHEREAS, the Chesterfield County Board of Supervisors wishes
to memorialize the life and the sacrifices of Sergeant Wittman.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors on behalf of the citizens of Chesterfield
County, does hereby honor the service and sacrifice of Sergeant
Aaron Xavier Wittman by naming the West Hundred Road Bridge in
Chester the "Sergeant Aaron Xavier Wittman Memorial Bridge."
(0:o"mss
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: August 24, 2016 Item Number: 83.2.1b.
Subject:
Resolution Adopting the Chesterfield Emergency Operations Basic Plan, 2016
Update
County Administrator's Comments:
County Administrator�_
Board Action Requested:
Adoption of the Chesterfield County Emergency Operations Basic Plan, 2016
Update.
Summary of Information:
As required by the "Commonwealth of Virginia Emergency Services and Disaster
Law of 2000" (Code of Virginia 44-146.13 to 146.28.1) the Emergency
Operations Plan assigns broad responsibilities to departments, agencies and
support organizations for disaster mitigation, preparedness, response and
recovery. The Basic Plan outlines organization of county departments,
critical actions and management of the interaction between the jurisdiction,
state and federal authorities. The plan is monitored and evaluated annually
and is fully updated every four years. The basic plan outlines the National
Incident Management (NIMS) guidelines for county compliance.
Preparer: Emily Ashley Title: Emergencygement Coordinator
Attachments: Yes No #
0-
RESOLUTION ADOPTING THE CHESTERFIELD COUNTY
EMERGENCY OPERATIONS BASIC PLAN
WHEREAS, there exist dangers of many types including man-made disasters,
natural disasters and possible hostile actions on an unknown enemy; and
WHEREAS, the safety and protection of the citizens and property are the
foremost concern to the Board of Supervisors of Chesterfield County; and
WHEREAS, the revision of the Emergency Operations Plan will continue to
keep Chesterfield County in compliance with the National Incident Management
System; and
WHEREAS, the Board of Supervisors desires and the Commonwealth of
Virginia and Federal Government require the adoption of appropriate planned
protection measures.
NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of the County
of Chesterfield this 24th day of August 2016 that it hereby adopts the
Chesterfield County Emergency Operations Basic Plan for county emergency
management.
(Jurisdiction head of governing body)
ATTEST:
(Jurisdiction representative)
Executive Summary
Chesterfield County Emergency Operations Plan
August 24th, 2016
The Code of Virginia Title 44, Chapter 3.2, Section 44-146.19 (Emergency Services and
Disasters Law) requires the adoption of an Emergency Operations Plan for each locality every
four years. The Chesterfield County Emergency Operations Plan (EOP) has been modified and
updated to reflect changes in Virginia regulations, operational capabilities, lessons learned, and
best practices in emergency management. The plan is required to be re -adopted by the Board of
Supervisors.
The Emergency Operations Plan includes three pieces which are:
1. The Basic Plan, which provides for guidance for code procedures, a large overview of the
County and adoption by the Board of Supervisors;
2. Emergency Support Functions, which are administrative in nature to provide for
departmental tasks in a disaster and are allowed to be updated based on best practices for
each disaster and/or exercise; and
3. Annexes, which are unique to the hazards and situations that may happen within the
County and need specific information and/or details that are inherent to Chesterfield.
In updating these three pieces, Emergency Management has worked closely with County
Departments and outside agencies to ensure the plan best reflects disaster preparedness, response
and recovery for Chesterfield. Since the plan was last updated in 2012, major changes can be
highlighted. First, the plan reflects federal guidance moving emergency management phases into
mission areas of prevention, protection, mitigation, response and recovery along with
capabilities. Secondly, the plan update allows for the private sector to play a more active role in
the Emergency Operations Center based on the damage and nature of the disaster, if necessary.
Lastly, in the 2016 General Assembly changed the laws that a disaster declaration must be
ratified by the Board of Supervisors within a 45 -day period rather than the previous 14 -day
period. Overall, the Emergency Operations Plan will be continually evaluated by Emergency
Management for additional improvements and lessons learned from to ensure the pian is as
effective as possible.
00SI-
COUNTYCAESTERFIELD
BOARD •SUPERVISORS
4 -.. ,. •k
Page 1 of 1
Meeting Date: August 24, 2016 Item Number: 83.2.c.
Subject:
Resolution Supporting Congressional Efforts to Expand the Boundary of
Petersburg National Battlefield
County Administrator's Comments:
County Administrator:
Board Action Requested:
Mrs. Jaeckle has requested the Board to consider the attached resolution.
Summary of Information:
Adoption of this resolution shows county support for the boundary
modification sought by Petersburg Battlefield Park.
Preparer: Sarah C. Snead
Attachments: 0 Yes F-1No
Title: DeputyCy Administrator
40 - a
RECOGNIZING CONGRESSIONAL EFFORTS TO EXPAND THE BOUNDARY OF
PETERSBURG NATIONAL BATLEFIELD
WHEREAS, the Richmond, Chesterfield, and Petersburg areas served as the
scenes of some of the most important encounters and battles of the Civil War;
and
WHEREAS, the Siege and Defense of Petersburg was a critical battle of
the Civil War, with significant and long-lasting impact upon the Crater
Region; and
WHEREAS, the Petersburg National Battlefield is a valuable asset to the
localities of the Crater Planning District, bringing more than 175,000
visitors and $8 million of local economic activity to the area; and
WHEREAS, Chesterfield County supports the improvement, proper management
and maintenance of this important regional asset; and
WHEREAS, there exists an opportunity to expand the boundary of the
Petersburg National Battlefield to include additional core battlefield lands
significant to this history; and
WHEREAS, the National Defense Authorization Act (5.2943) includes
language to accomplish this goal; and
WHEREAS, the Board of Supervisors of Chesterfield County recognizes the
value this boundary modification will bring to Petersburg National
Battlefield.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors supports this boundary change for Petersburg National
Battlefield, and directs the clerk to the board of supervisors to transmit
copies of this resolution to the appropriate congressional and federal
authorities and offices.
U
Page 1 of 1
Meeting Date: August 24, 2016 Item Number: 8.13.2.d.
Subject:
Resolution Recognizing Mr. Martin Blackwell "Blackie" Gordon, Department
of Mental Health Support Services, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Request
Adoption Of the CL .i c- Uk.ivii.
Summary of Information:
Mr. Gordon retired from the Department of Mental Health Support Services
on August 1, 2016 after providing over 27 years of service to the citizens
of Chesterfield County.
Preparer: Debbie Burcham Title: Executive Director of Chesterfield CSBIMHSS
Attachments: Yes No #.
RECOGNIZING MR. MARTIN BLACKWELL "BLACKIE" GORDON UPON HIS RETIREMENT
WHEREAS, Mr. Martin Blackwell "Blackie" Gordon completed his graduate
school student internship placement with the Chesterfield County
Department of Mental Health Support Services Outpatient Services Team; and
WHEREAS, Mr. Gordon was hired by Chesterfield County Department of
Mental Health Support Services on February 13, 1989; and
WHEREAS, Mr. Gordon joined the MHSS Child and Adolescent Services
Team (CAST) on February 12, 2005; and
WHEREAS, Mr. Gordon provided clinical supervision to graduate student
interns from Virginia Commonwealth University; and
WHEREAS, Mr. Gordon contributed clinical knowledge and treatment
expertise to the MHSS Immediate Services Team (IST) project, a pioneering
cross -team project designed to provide access to services for individuals
with the most urgent mental health needs; and
WHEREAS, Mr. Gordon assisted in responding to the significant
requirements for the implementation of the Virginia Independent Clinical
Assessment Project (VICAP); and
WHEREAS, Mr. Gordon participated as a founding member of the MHSS
"Think Tank" project; and
WHEREAS, Mr. Gordon assisted in the implementation of Same Day
Access, drastically improving client wait times; and
WHEREAS, Mr. Gordon was a dedicated teammate and colleague who was
often sought out for clinical consultations and peer supervision and
assisted fellow colleagues in obtaining professional licensure; and
WHEREAS, Mr. Gordon utilized considerable clinical knowledge and
treatment experience to assist Chesterfield County youths and families;
and
WHEREAS, Mr. Gordon demonstrated compassion, empathy and
understanding and will be greatly missed by individuals served and co-
workers alike.
NOW THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the outstanding contributions of Mr. Martin
Blackwell "Blackie" Gordon and extends appreciation, on behalf of its
members and the citizens of Chesterfield County, for more than 27 years of
dedicated service to the county, congratulations upon his retirement, and
best wishes for a long, happy and healthy retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: August 24, 2016 Item Number: 8.113.2.e.
Subiect:
Adoption of Resolution Naming the Chesterfield Center for the Arts Building
for the Perkinson Family
County Administrator's Comments:
County Administrator:
Board Action Requested:
It is requested that the Board of Supervisors/rename the Chesterfield Center
for the Arts building to the Baxter Perkinson Center for the Arts.
Summary of Information:
Dr. and Mrs. Baxter Perkinson, Jr. have pledged an extremely generous
donation to the Chesterfield Center for the Arts Foundation. Mr. Baxter
Perkinson, Sr. provided many years of service to Chesterfield County
throughout his lifetime. The Perkinson family has contributed greatly to the
community, and it is requested that the arts center and gallery be named
after the family in recognition of their generosity in improving the quality
of life for the residents of Chesterfield County.
Preparer: Sarah Snead Title: Deputy Countv Administrator for Human Services
Attachments: 0 Yes 1-1 No
C' 0 '-
RESOLUTION RENAMING THE CHESTERFIELD CENTER FOR THE ARTS TO
THE BAXTER PERKINSON CENTER FOR THE ARTS
WHEREAS, W. Baxter and Elaine N. Perkinson, Jr. have pledged $1 million
dollars to the Chesterfield Center for the Arts Foundation and is known for
his generosity; and
WHEREAS, Dr. Perkinson is a local dentist with 12 offices throughout the
region including an office in Chester across from John Tyler Community
College; and
WHEREAS, Dr. Perkinson is an accomplished artist and has donated
hundreds of paintings to non-profit organizations for auction and charity;
and
WHEREAS, Dr. Perkinson has been a major civic -minded, community
benefactor, including to the VCU School of Dentistry and Trinity Episcopal
High School, both of which have benefited greatly from the Perkinsons,
generosity; and
WHEREAS, Mr. William Baxter Perkinson, Sr. was a decorated veteran of
World War II and returned to Chesterfield County, where he built his beloved
"Ivanwood" in Matoaca "with his own hands" and passed on to his sons "a
blueprint for life"; and
WHEREAS, Mr. Perkinson served on the Chesterfield County Board of Zoning
Appeals for 27 years and also served numerous other community organizations
including the Master of Ceremonies for the Chesterfield Veterans Day
celebrations.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes and honors the contribution of the Perkinson family to
the Chesterfield Center for the Arts Foundation to improve the quality of
life of Chesterfield County community members and hereby renames the
Chesterfield Center for the Arts located in the Chester Village Green, as the
Baxter Perkinson Center for the Arts in honor of the Perkinson family.
r2l"c 0110 '72
COUNTYCHESTERFIELD
BOARD •SUPERVISORS
4GEVS4�!!!�
Page 1 of 1
Meeting Date: August 24, 2016 Item Number: 8.113.3.
Subject:
Authorize the Receipt and Appropriation of Grant Funds from the Financial
Assistance for Emergency Medical Services Grant Program, Known as the Rescue
Squad Assistance Fund
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the Fire and EMS Department to receive and appropriate up to
$46,512 in grant funds from the Financial Assistance for Emergency Medical
Services Grant Program, known as the Rescue Squad Assistance Fund, for the
purchase of three (3) cardiac monitor/defibrillators.
Summary of Information:
The Board of Supervisors is requested to approve the acceptance and
appropriation of up to $46,512 in grant funds awarded from the Virginia
Office of Emergency Medical Services, Financial Assistance for Emergency
Medical Services Grant Program, known as the Rescue Squad Assistance Fund for
the purchase of three (3) cardiac monitor/defibrillators. This grant is a
50/50 local fund match and will require the county to match the award amount;
these funds will be allocated from Fire and EMS Revenue Recovery funds. The
cardiac monitor/defibrillators will be placed on ambulances for use on
emergency calls.
Preparer: Edward L. Senter, Jr. Title: Fire Chief
Preparer: Allan M. Carmody Title: Director, Budget & Management
Attachments: Yes No # .
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: August 24, 2016 Item Number: 8.8.4.
Subiect:
Authorize the County Administrator to Execute a Health Care Contract with
Anthem Blue Cross and Blue Shield and Renew the Dental Contract with Delta
Dental of Virginia for 2017
County Administrator's Comments:
County Administrator:
The Board of Supervisors is requested to authorize the County
Administrator to execute the county's contract with Anthem Blue Cross and
Blue Shield (Anthem) and renew the contract with Delta Dental of Virginia
(Delta) for 2017.
Summary of Information:
With the technical assistance of Wells Fargo Insurance Services, a
national benefits consulting firm, County and Schools staff recently
completed a Request for Proposal process for the 2017 Employee Health
Program and a rate renewal process for the Dental Program. It is
recommended that the County execute a new contract with Anthem and renew
its current contract with Delta. Under the proposed 2017 program,
employees will have the choice of the current POS 20 plan and a High
Deductible Health Plan (HDHP) with a Health Savings Account (HSA) and
three dental plans (basic, comprehensive and a DHMO). There will be no
significant changes in health or dental benefits and no increase in rates
for 2017.
Members of the joint Board of Supervisors and School Board Benefits
Committee were briefed on these issues on July 5, 2016, and recommend
approval to the full boards. The School Board will consider a similar
agenda item on August 23, 2016.
Preparer: Scott W. Zaremba Title: Director, Human Resource Programs
Attachments: F] Yes 0 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: August 24, 2016 Item Number: 83.5.
Subject:
Approval of the Chesterfield County Police Department Towing Contract
County Administrator's Comments:
County Administrator:
Board Action Requested:
Approval of the attached Towing Contract which is submitted for consideration
by the Towing Advisory Board and the Chesterfield County Police Department.
Summary of Information:
The Police Department contracts with towing companies to tow vehicles that
are inoperable due to varying circumstances such as vehicle crashes and
mechanical problems. These companies are called upon when the owner of the
vehicle has no preference on a wrecker.
In accordance with Virginia Code § 46.2-1217, the Towing Advisory Board
("TAB"), which is appointed by the Board of Supervisors, is required to
advise the Board of Supervisors regarding any changes to the contract between
the Police Department and the tow company owners. The TAB requests approval
of the revised Towing Contract which incorporates substantive amendments as
follows:
1. Page 4. Section 13.k. The addition of the requirement "As mandated by
the Commonwealth of Virginia in the 2011 Virginia Work Area Protection
Manual, Section 6D.03, towing and recovery personnel who are exposed to
traffic shall wear high -visibility safety apparel that meets Performance
Class 3 requirements."
Preparer: Thierry G. Dupuis
Attachments: 0 Yes FINo
Title: Chief of Police
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
2. Page 5. Section 21. The addition of "The Contractor shall also be
responsible for the removal of injurious substances dropped upon the
highway from such vehicle. See Va. Code § 18.2-324. If an injurious
substance clean up warrants the use of resources beyond those required
for a basic clean up, the Contractor may charge the hourly fee listed on
Addendum D for additional labor and may also charge for its additional
equipment expenses. The Contractor is required to document through
photographs the before and after condition of the scene. The Contractor
is required to maintain for a period of two years the photographic
documentation, as well as the documentation substantiating the
additional expenses charged. The documentation must be made available
for inspection by the County upon request."
The current Towing Contract and Addendum D require removal of debris and
the fee allowed is inclusive of the clean-up time. However, Va. Code §
18.2-324 requires the towing company to remove "any glass or other
injurious substance" dropped by the vehicle. Accordingly, the amendment
incorporates the injurious substance language and includes a
corresponding line on Addendum D allowing for the tow company to charge
for the actual time incurred in meeting this statutory requirement.
3. Page 10. Adding Section 30.f. to the Towing Contract to permit a towing
operator whose contract is terminated by the Chief of Police to appeal
that decision to the County Administrator. This proposed amendment is in
response to the Board of Supervisors February 24, 2016 request to the
TAB to consider whether an additional level of appeal would be
appropriate.
The proposed language is: "If the final decision of the Chief of Police
or his designee is removal of the Contractor from the list and
termination of the Contract, the Contractor may appeal in writing to the
County Administrator. Such appeal must be made to the County
Administrator within ten (10) days of receipt of the Chief of Police's
final decision issued pursuant to subsection 30(d) or (e). The County
Administrator may consider the Contractor's notice of appeal and any
documentation or evidence submitted to the Chief of Police for his
consideration. The County Administrator shall issue a written decision
upholding, reversing, or modifying the decision of the Chief of Police
within thirty (30) days of receipt of the written appeal."
4. Addendum D. The addition of 1112. Snatch Block $65"
5. Addendum D. As discussed above, the addition of 1113. Hourly labor rate
for injurious substance clean up not covered by 1. or 4. Day Rate $47;
Night Weekend Holiday Rate $57"
Police Department staff is in agreement with the proposed amendments to the
Towing Contract. c,0
and between , ("Contractor") and the County of Chesterfield, Virginia
("County"), 8 political subdivision of the Cmnnnoonvve8|th of Virginia;
WHEREAS, the Chesterfield County Police Department finds it desirable to establish an
eligibility list of business establishments to provide ;.yrPr-.kPr ;;Pd -towing services; and
WHEREAS, the County deems it desirable to insure that fair, uniform rates are charged
for services rendered while serving on the Police Department's towing list and to protect the
integrity of the County and the towing facilities from unfair pricing or incompetent services.
NOW THEREFORE in consideration of the placement of Contractor on the eligible list of
towing operators, Contractor agrees that it will fully comply with all of the terms set out below.
I. By signing this Contract, Contractor certifies that its operation complies,and shall
continue tOcomply, with all conditions, equipment specifications and requirements
under this Contract and established bythe laws ofthe Commonwealth 0fVirginia.
Failure tocomply orfalse statements concerning compliance shall be grounds for
termination.
2. The County reserves the right to terminate this Contract at anytime for any breach of
the terms ofthis Contract.
3. if Contractor declares bankruptcy or otherwise ceases operations during the terms of
this Contract, the Contractor shall notify the County in writing immediately.
4. if Contractor changes ownership or business name or reorganizes under a different
name during the term ofthis Contract, Contractor shall give the County thirty (3O)days
advance written notice 0fsuch change orreorganization. The County atits discretion
may terminate the Contract at the end of the thirty (30) day notice period or may
continue the Contract with the new ownership under the same terms and conditions of
this Contract.
Chesterfield Co. Police Towing Contract - I of 12-
��
�^,�D i 0, 6 2
Revised 07/20/2016
5. The Contractor shall maintain and furnish the County with no more than one day phone
number and one night phone number. The Contractor agrees to give twenty-four (24)
hour notice to the County prior to any changes in day or night numbers.
6. The Contractor's place of business and storage lots, ^""'l ^^d- equipment must be
located within the boundaries of Chesterfield County and the business must be
operated under an appropriate Chesterfield County business license.
7. Any towing contractor submitting an application to be placed on the Chesterfield
County Police Authorized Towing Contract List shall have conducted towing services in
Chesterfield County under its current business name for a minimum of one (1) year.
Prior performance and reputation in the community, as reported through the Police
Department and criminal history record information on the applicant, and input from
the Chesterfield County Towing Advisory Board will be considered when a contractor
submits his/her application.
8. Applicant must supply a copy of his criminal history record to towing coordinator.
Criminal History records will be obtained through the Virginia State Police. Applicant
must also supply a current copy of his driving record. Records will be obtained through
the Virginia Department of Motor Vehicles. An applicant with a felony conviction on his
or her criminal history will generally be ineligible for a towing contract. All felony
convictions of the applicant shall be evaluated by the Chesterfield Police Department for
the severity of the offense, repeat offenses, elapsed time from last conviction and other
relevant factors to assess an applicant's current trustworthiness and character. The
Chesterfield Police Department will have the final authority on approval of towing
contract. The applicant will furnish proof of insurance that meet the requirements of
Virginia Code Section 46.2-649.1.
9. Contractor shall install and maintain a clearly visible sign at the storage lot providing the
company name and a telephone number where the owner, manager or attendant may
be reached at any time so a towed vehicle may be reclaimed by its owner during
operating hours. The sign shall be installed in a conspicuous location, be legible and
kept in good condition.
10. Contractor shall insure that service is provided for its storage lot seven (7) days a week
from 8:00 a.m. until 6:00 p.m. to return vehicles upon the
payment of towing and storage charges. If a vehicle is reclaimed from
p.m., 8:00 a.m. to 6:00 p.m. response time to the storage lot by the contractor or his
designee shall not exceed one (1) hour. if ^ vehiele :-- reelaiffled between 5:01 p.m. and
.,
No office facilities are required to be maintained at the storage lot and
the lot does not have to be constantly manned during the time that service is required
to be provided under this contract. Contractor shall provide adequate security for all
vehicles towed and their contents, including appropriate permanent fencing. The
Chesterfield Co. Police Towing Contract - 2 of 12- Revised 07/N
Contractor shall be responsible for the vehicle towed and its contents from the time it is
towed until one of the following occurs:
a. The vehicle is delivered to a location specified by the owner or operator. If the
owner, manager or agent of the specified location refuses the delivery of the vehicle,
the mileage charge will continue to the Contractor's tow lot.
b. The vehicle is released and accepted by the owner or the owner's agent; or
c. The vehicle is otherwise disposed of according to law.
11. This Contract shall expire on August 31St, 201517, unless otherwise terminated pursuant
to the terms of this contract.
12. This contract may be renewed by the County for additional one-year terms if the
Contractor timely submits to the County the following: a signed, notarized form which is
provided as Addendum C and an updated and completed criminal history form obtained
from the Virginia State Police, and an updated Virginia DMV driving record. In addition,
renewal is conditioned upon the Contractor's complaince with all terms of this contract
in the past, and the County's approval of such renewal. Addendum C forms must be
received by the County on or before August 1st of each year to facilitate uninterrupted
placement on the Authorized Towing List.
13. The Contractor shall meet the following minimum requirements, all requirements
established by the Virginia Department of Criminal Justice Services ("DCJS"), and any
other reasonable requirements the County may impose in its discretion from time to
time:
a. All tow truck drivers must by duly licensed/registered with DCJS and such
license/registration must be maintained and renewed in accordance with
DCJS requirements. Contractor shall maintain a copy of each tow truck
driver's DCJS issued license/registration
b. All wreckers must be registered as required by law under Virginia Code §
46.2-649.1. Contractor shall display proper license plates as required by
DMV.
All wreckers must have business name, address and phone number on both
sides of the vehicle and visible to the naked eye from a distance of fifty (50)
feet. (Virginia Code Sec. 46.2-1076 D) The lettering will be permanently
affixed to the wrecker Magnetic signs are prohibited except in the use of
rental wreckers as provided in paragraph 23 of this Contract.
d. Contractor shall comply with the Code of the County of Chesterfield,
including § 19 510 (b) and § 13-42 that states the following:
Chesterfield Co. Police Towing Contract - 3 of 12- Revised 07/2t iON� s
I
\
• •
1 I _ • 1 I
/ •
No truck having wheels of the dual -tire type in excess of 6,000 pounds and
no trailer, semitrailer or cab for such trailer shall be parked on any road in
the County within any residential district as defined in the zoning ordinance.
e. Contractor shall not park a wrecker in a residential area while carrying or
towing vehicles.
f. All wreckers must have current Virginia State Inspections.
g. All wreckers shall be standard vehicles originally designed and built as
wreckers and shall not be pick-up or similar trucks with towing slings on the
body.
h. All wreckers shall be pFevided equipped with at least one (1) shovel, one (1)
broom, one (1) container or pail for glass and debris, (1) 5 -pound seFvir=eabIe
operational/charged multi-purpose fire extinguisher and a sufficient amount
of absorbent material equal to a five (5) gallon bucket and any other
equipment required by the County.
L In addition to the required standard lighting equipment, each wrecker will be
outfitted with a flashing, blinking or alternating (rotating) amber light(s) as
required by State Code, Section 46.2-1025 and 46.2-1030(C).
Additions or changes in equipment or storage facilities may be made to
Attachment A after the police have inspected and approved all
equipment/facilities to be added to said attachment and after the police
have been notified in writing by the Contractor of the deletions additions of
equipment or storage facilities listed in Attachment A provided; however;
that the Contractor shall at all times comply with minimum equipment and
storage facility specifications of this Contract or this Contract shall be
terminated.
k. As mandated by the Commonwealth of Virginia in the 2011 Virginia Work
Area Protection Manual, Section 6D.03, towing and recovery personnel who
are exposed to traffic shall wear high -visibility safety apparel that meets
Performance Class 3 requirements.
Chesterfield Co. Police Towing Contract - 4 of 12- Revised 07/2` s
14. The County reserves the right to contract with no more approved wrecker/towing
companies at any one time than it deems to be necessary.
15. The Contractor shall be able to respond to police calls for impoundment or seizure for
towing and wrecker services every day of the week on a twenty-four (24) hour a day
basis.
16. Response time for the arrival on the scene by the tow truck shall not exceed thirty
minutes from the time the call for service is made by the County. In the event the
Contractor determines from the circumstances of the call for service, that a larger than
normal wrecker is required, an additional thirty minutes will be allowed. In the event
the response time exceeds such time limits, the County reserves the right to call any
other available contractor. Frequent failures to respond within the appropriate time
limits shall be considered grounds for termination of this Contract and removal from the
eligibility list. The above time limit may be waived by the County for good cause.
17. In the event an owner or operator of a vehicle to be towed requests towing service from
someone other than the County contracted towing services, such request shall be
honored by the County unless circumstances prevent the request from being honored.
18. It shall be the responsibility of the Contractor to determine the appropriate wrecker to
be sent on any call. In the event the Contractor deems it necessary to obtain additional
assistance or equipment and the contractor does not have the needed assistance or
equipment, the Contractor will advise the police officer on the scene of this fact and the
officer will call for another contractor to respond to assist. No Contractor shall accept
calls for service that are beyond their capability or equipment limitations. No
Contractor shall accept a service call from the County and then split the call with
another contractor or give the call to another contractor.
19. The Contractor shall notify the Chesterfield County Emergency Communications Center
Supervisor of a temporary change of telephone number. Any permanent change in
address or phone number shall be made in writing to the Suppe t -Community Services
Division, Chesterfield County Police Department, 2730 Hicks Road North Chesterfield
Virginia 23235. R.Q. Bee 149 ('hestnrfield Virginia 23932
20. All wrecker operators employed by the Contractor shall be duly licensed as required by
the Code of Virginia, and shall have such license in their possession at all times when
operating wreckers or other equipment.
21. The Contractor shall be responsible for the removal of all debris from the scene before
departing. The Contractor shall also be responsible for the removal of iniurious
substances dropped upon the highway from such vehicle. See Va. Code §18.2-324. If an
iniurious substance clean up warrants the use of resources beyond those required for a
Chesterfield Co. Police Towing Contract - 5 of 12- Revised 07/2 ,'
basic clean up, the Contractor may charge the hourly fee listed on Addendum D for
additional labor and may also charge for its additional equipment expenses. The
Contractor is required to document through photographs the before and after condition
of the scene. The Contractor is required to maintain for a period of two years the
photographic documentation, as well as the documentation substantiating the
additional expenses charged. The documentation must be made available for
inspection by the County upon request. In the event that two or more wreckers are at
a scene, Contractor agrees to cooperate with all drivers as necessary for clean-up. If all
other tow trucks have left the scene, the last tow will be responsible for cleaning up the
debris.
22. The Contractor shall not release any vehicles "seized" or "seized for forfeiture" by the
County until the Contractor obtains permission from the County or is ordered by the
Court to release the vehicle.
23. In performance of its duties under this Contract, the Contractor shall use only that
equipment which has been inspected and approved by the County. All approved
equipment of the Contractor shall be listed on Addendum A hereto, which is made part
of this Contract. Use by the Contractor of equipment of any other towing facility,
regardless of ownership, or of unapproved equipment, shall constitute just cause for
immediate termination of this Contract. If a Contractor's wrecker is temporarily
disabled a rental wrecker may be utilized, with the written approval of Chesterfield
County Police Department for up to 30 days. Extension of time to the 30 day time limit
may be granted at the discretion of Chesterfield County Police Department. The rental
wrecker must meet all of the requirements of this Contract and magnetic signs
displaying the name, address and telephone number of the Contractor shall be affixed
on both sides of the rental wrecker. (Magnetic signs are not otherwise allowed on
wreckers owned and used by the Contractor.) The Contractor shall notify Chesterfield
County Police Department's towing coordinator for approval prior to putting a rental
wrecker in service. This provision shall not prohibit the use of "specialty equipment"
under emergency conditions. When so instructed by the police, the Contractor shall
provide whatever equipment is necessary to move the motor vehicle designated by the
County, including, but not limited to, dollies, winches, cable extensions, and off road
work.
24. The Contractor hereby grants the County permission to inspect periodically all
equipment and storage facilities listed in Attachments A and B at the convenience of the
County. Whenever the County determines any storage facility or equipment to be
unacceptable, the County shall give written or verbal notification to the Contractor of its
determination, and said unacceptable equipment or storage facility shall not be used by
the Contractor in performance of its obligations hereunder until corrected, and, if not
reasonably corrected within 10 days, such equipment or storage facility shall be deleted
from Attachment A. All findings of unacceptable equipment will be documented in the
tow company's file at the Police Department.
Chesterfield Co. Police Towing Contract - 6 of 12- Revised O a.
25. The Contractor shall keep for two (2) years all records related to the towing of vehicles
which have been towed under this Contract. These records will include copies of the
itemized bill given to owner or operator as outlined in section 28(c) of this Contract.
Contractor shall keep separate all towing charges billed under this contract. Such
records shall be available at any time for inspection by the police.
26. The Contractor represents that no current employee or member of the governing body
of the County of Chesterfield has any interest, direct or indirect, in the Contractor's
business.
27. The Contractor shall indemnify, hold and save harmless the County of Chesterfield, the
Board of Supervisors of Chesterfield County, Virginia, and all County officers, agents and
employees from and against any and all claims, causalities, damages, injuries, suits,
actions, or causes of actions, arising or asserted by reason of any act or omission of the
Contractor, its officers, agents or employees in the performance of this Contract.
28. The Contractor may charge three basic fees for its services: a night tow fee to cover the
period from 7:00 p.m. to 7:00 a.m., a day tow fee to cover the period from 7:01 a.m. to
6:59 p.m. and a holiday fee. The holiday fee may be charged on holidays recognized by
Chesterfield County. The County holidays are listed on Addendum D of this Contract.
These basic fees shall include any charge for the storage of the vehicle towed. All fees
shall be listed on Addendum D of this Contract and approved by the County. To
determine the proper category of charge, (disabled vehicle, accident, traffic infraction
etc) the tower must verify with the officer on the scene what classification will be
assigned to the incident. If the tow driver on scene disagrees with the officer on scene
about the proper category of charge, the driver may request for an on duty police
supervisor to mediate. The decision of the on duty supervisor will be binding.
Contractor shall give each owner or operator a written e copy of approved towing fees
at the time of the tow. A master copy of the towing fees will be supplied to the
Contractor by the County. The Contractor will give copies of the master copy to the
owner or operator. Only the copy approved by the County will be supplied to the owner
or operator. If operator or owner is not available at the time of tow a copy may be given
when customer picks up vehicle. When requested at the scene of the tow or at the
Contractor's storage lot, the Contractor shall release to the owner or his or her designee
personal contents of vehicle that are not attached or considered to be necessary for the
proper operation of any motor vehicle. „,,,-manently alta, hed to the vehiele . At no
time can the Contractor hold personal items not permanently affixed to the vehicle in
lieu of payment of the tow bill.
a. The allowable fees are listed on Addendum D of this Contract.
Contractor can charge for an additional wrecker, person or equipment if utilized for
the same vehicle. The fees listed in Addendum D for additional person, wrecker or
equipment shall not exceed the fee for disabled passenger vehicles, pick-up, SUVs or
Chesterfield Co. Police Towing Contract - 7 of 12- Revised 07/
vans. With prior approval from the Police Department Towing coordinator,
Contractor may charge a fee not to exceed $100.00 for extraordinary circumstances.
These circumstances could be but are not limited to a vehicle underwater, in a large
ravine or some other circumstance which requires significant additional work as
compared to a normal tow. At no time can this charge be levied without prior
approval by the Police Department Towing Coordinator.
b. If a wrecker responds and services are not required, no charge will be made by the
Contractor if it has not hooked up to the vehicle. An example would be a parking
violation where the owner arrives to claim the vehicle before the wrecker is
attached to the vehicle in violation.
c. The Contractor shall present to the owner or operator of any motor vehicle towed or
stored an itemized bill containing the following information:
i. Vehicle owner's name, address and/or;
Vehicle description including manufacturer, color, model and license plate
number and vehicle identification number;
iii. Date and time vehicle towed, incident number assigned by Police
Communications Center, location from which the vehicle was towed and the
reason for the tow, list of services provided and individual cost;
iv. Location, date and the vehicle was released.
The itemized bill shall have the information from both 28.c.i. and ii, unless the
information from i. is unavailable, in which case the bill shall contain the information
required by 28.c.ii.
d. A separate fee may be charged for the release of a vehicle after normal business
hours (&t" 5:00 p.m. -b:54 8:00 a.m.) Fees allowed will be are listed on Addendum D
of this Contract.
29. The Chief of Police shall designate an officer to investigate all complaints made by the
owner and/or operator of vehicles which are towed or stored pursuant to this contract.
a. When deemed necessary, the Chief of Police or his designee shall make written
recommendations for corrective action, which shall be binding on the Contractor.
b. The Chief of Police or his designee will determine whether or not the Contractor is
providing satisfactory service. If service is determined to be unsatisfactory, this
contract may be terminated.
Chesterfield Co. Police Towing Contract - 8 of 12- Revised 07/20/2 j-.
30. a. The County may at any time, in its discretion, suspend or terminate this Contract
after providing the Contractor 24-hour advance written notification. However, the
County reserves the right immediately, without 24-hour advance written
notification, suspend the Contract and remove the Contractor from the Authorized
Towing List if such suspension and removal is in the interest of public safety and,
therefore, deemed necessary by the County. Grounds for termination or suspension
shall include, but be limited to:
Failure to respond to requests from the County within the required 30 minute
time period;
Failure to maintain equipment in accordance with requirements as enumerated
in this contract and or failure to have new equipment or facilities approved prior
to their use;
iii. Lack of adequate insurance as required by VA State Code Section 46.2-649.1;
iv. Arriving at the scene of an incident where Contractors are required without
being called by the County;
v. Operating in a manner which is inefficient or unsafe or allowing an
inexperienced or unlicensed persons to operate any equipment which is used to
tow a motor vehicle;
vi. Storing a vehicle at a location other than an approved storage lot;
vii. Failure to comply with any of the terms of this Contract;
viii. Convictions for violating local, state, or federal laws;
ix. Failure to clean roadways at the scene of an accident;
x. Use of satellite telephone numbers or business locations to increase the number
of operating points for Contractors within the County;
xi. Substantiated complaint(s) of excessive or unnecessary fees for towing or
storage charged to customers;
xii. Any action or activity by the Contractor which, in the determination of the
police, is not in the best interest of the police, the County, or the citizens of
Chesterfield County;
xiii. Involvement in criminal offenses or activity and/or failure to comply with all
laws, ordinances, codes and regulations applicable to the operation of a motor
vehicle towing and storage business;
Chesterfield Co. Police Towing Contract - 9 of 12- Revised 07/20/07
xiv. Operating a towing business without a valid Chesterfield County business
license;
xv. Failure to pay County or state taxes.
b. The Contractor shall receive from the Chesterfield County Police Department written
notice of such removal or suspension and the grounds therefore. The Chief of Police
or his Designee's decision for removal or suspension shall be final and conclusive
unless the Contractor appeals in writing to the Chief within ten (10) days of receipt
of notice of removal or suspension.
c. The Contractor's written appeal to the Chief of Police shall include the basis for its
appeal and the relief sought, and shall state whether the Contractor wishes to have
a hearing with respect to the appeal.
d. If no hearing is requested, the Chief of Police or his designee shall render a decision
to the Contractor within ten (10) days of receipt of appeal.
e. If a hearing is requested, it shall be held within ten (10) days of receipt of the
written appeal or as soon thereafter as possible, and a final decision shall be
rendered by the Chief of Police or his designee within ten (10) days of the hearing.
During the hearing, the Contractor, and the Police Department, shall have the
opportunity to present pertinent information, and to cross-examine adverse
witnesses. The hearing shall be an informal, administrative proceeding, rather than
a judicial -type trial, and shall be conducted by the Chief of Police, or his designee.
The Contractor may be represented by counsel at its own expense.
f. If the final decision of the Chief of Police or his designee is removal of the Contractor
from the list and termination of the Contract, the Contractor may appeal in writing
to the County Administrator. Such appeal must be made to the County
Administrator within ten (10) days of receipt of the Chief of Police's final decision
issued pursuant to subsection 30(d) or (e). The County Administrator or his
designee may consider the Contractor's notice of appeal and any documentation or
evidence submitted to the Chief of Police for his consideration. The County
Administrator or his designee shall issue a written decision upholding, reversing, or
modifying the decision of the Chief of Police within thirty (30) days of receipt of the
written appeal.
31. Contractor's records shall be open to inspection and subject to audit and/or
reproduction by the County to the extent necessary to adequately permit evaluation
and verification of any invoices, payments or claims submitted by Contractor of any of
its payees pursuant to this contract. Such records subject to examination shall also
include, but not be limited to, those records necessary to evaluate and verify direct and
Chesterfield Co. Police Towing Contract - 10 of 12- Revised 07/20/2016
indirect costs (including overhead allocations) as they may apply to costs associated with
this Contract.
For the purpose of such audits, inspections, examinations and evaluations, the County
shall have access to said records from the effective date of this Contract, for the
duration of the work, and until two (2) years after the date of final payment by the
County to Contractor pursuant to this Contract.
The County shall have access to Contractor's facilities, shall have access to all necessary
records in order to conduct audits in compliance with this article. The County shall give
Contractor reasonable advance notice of intended audits.
Contractor shall require all subcontractors, insurance agents, and materials suppliers
(payees) to comply with the provisions of this article by insertion of the requirements
hereof in a written agreement between Contractor and payee. Failure to obtain such
written contracts which include such provisions shall be reason to exclude some or all of
the related payees' costs from the amount payable to Contractor pursuant to this
Contract.
If an audit inspection or examination in accordance with this article discloses
overcharges (of any nature) by Contractor to the County in excess of five percent (5%) of
the total Contract billings, the actual cost of the County's audit shall be paid by
Contractor.
32. The Contractor will not discriminate against any employee or applicant for employment
because of race, religion, color, gender, disability, national origin, age, or any other basis
prohibited by state law relating to discrimination in employment, except where there is
a bona fide occupational qualification reasonably necessary to the normal operation of
the Contractor. The Contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
33. During the performance of this Contract, the Contractor agrees to:
a. Provide a drug-free workplace for the Contractor's employees.
b. Post in conspicuous places, available to employees and applicants for employment, a
statement notifying employees that the unlawful manufacture, sale, distribution,
dispensation, possession, or use of a controlled substance or marijuana is prohibited
in the Contractor's workplace and specifying the actions that will be taken against
employees for violations of such prohibition.
c. State in all solicitations or advertisements for employees placed by or on behalf of
Contractor that Contractor maintains a drug-free workplace.
Chesterfield Co. Police Towing Contract - 11 of 12- Revised 07/20/2ft`o
34.
For the purposes of this section, "drug-free workplace" means a site for the
performance of work done in connection with a specific contract awarded to a
Contractor in accordance with this paragraph, the employees of whom are prohibited
from engaging in the unlawful manufacture, sale, distribution, dispensation, possession
or use of any controlled substance or marijuana during the performance of the contract.
The validity and construction of this Contract shall be governed by the laws of the
Commonwealth of Virginia. Any claims, actions or disputes which arise concerning or
relating to this contract shall be brought in the Circuit Court of Chesterfield County.
Chesterfield Co. Police Towing Contract - 12 of 12 -
Revised 07/20/20.6.
°^ 3
sY� "
35. This Contract constitutes the entire agreement of the parties with respect to the towing
and storage of motor vehicles by the Contractor at the request of the County. No
changes to this Contract shall be made except in writing, signed by both parties. This
Contract supersedes all other agreements between parties hereto with respect to
towing and storage of motor vehicles.
Approved as to form:
COUNTY OF CHESTERFIELD
By:
Its:
CONTRACTOR
Company:
Name:
Position:
Revised 7/20/2026
0j
Addendum
149 Authorized Wreckers
Names of Business:
Business Address:
Email: Business Phone:
Wrecker #1
Year: Make: Model:
VIN # License No.
SeFviGe Operational Fire State
Class 3 Vest
Extinguisher inspection Date
Shovel ❑ Broom Gross
Weight
Standard ❑ Roll Back ❑ Heavy Flashing Lights
Container for removal of debris ❑ Business/Address/Phone displayed ❑
Wrecker #2
Year: Make: Model:
77
VIN # License No.
SeFv Operational Fire❑Class 3 Vest State
Extinguisher Inspection Date
Shovel ❑ Broom Gross
Weight
Standard ❑ Roll Back ❑ Heavy Flashing Lights El
Container for removal of debris ❑ Business/Address/Phone displayed ❑
Wrecker #3
Year: Make: Model:
VIN # License No.
S^� Iz Operational Fire E] Class 3 Vest State
Extinguisher Inspection Date
Shovel ❑ Broom Gross
Weight
Standard ❑ Roll Back ❑ Heavy Flashing Lights ❑
Container for removal of debris ❑ Business/Address/Phone displayed ❑
Revised 7/20/2 .
Principal Business Address:
Operated by:
Storage lot location:
Owned by:
(Name)
Bus. Phone:
Home Phone:
Owned by Applicant �_�� � Leased by Applicant �� �_/ If Lease, attach J copy of leasing agreement.
Type e storage facility:
FenCedinL�� _] Lights F-1
��
Describe type offencing
Security guardEl Guard dogs F Closed and covereclE]
Normal hours storage lot isopen:
Charge per day for storage outside inside
Show capacity for outside storage inside
Applicant's signature: Applicant's title:
For office use:
Date inspected: Inspected by:
Approved F-1 Disapproved F-1 The above location as a storage facility for motor vehicles.
(Signature and Title) (Date)
Revised 7/20/2016
113 01 a 0
PT.'r
17.9 2 M M
: m a F.T.M DY.1 -■ -- ting-nn-n-2
ICT.r.T.Mm
SMUSURIF
t -p -I
DOeted 7/20f000 ! "d ,
-Addendum D -
*Nighttime rates are effective between the hours of 7:00 p.m. and 7:00 a.m. Monday -Friday. —**All hours on weekends
and County holidays are charged as nighttime.*** The County holidays include New Years Day, Lee Jackson Day,
Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and
the day after, Christmas Eve and Day.
These are the maximum allowable charges to citizens as determined by the Chesterfield County Police Department. No
other fees except those specified in the Contract are permitted without approval of Chesterfield County Police
Department Towing Coordinator. By signing the Contract in whole (and this addendum in part), you agree to accept
these fees for any Chesterfield County Police Department originated call for towing or related services under the
contract.
This Addendum is effective: 09/01/20156
Business name:
Owner's Signature:
Phone:
Date:
Night
Services
Day
Weekend
Holiday-
olida Y1.
1.Towing wrecked passenger vehicle, light duty pick-ups, SUVs and vans
(glass, metal, plastic sweep -up fee and basic injurious substance clean up
$182
$218
included).
2. Towing disabled passenger vehicle, light duty pick-ups, SUVs and vans.
$89
$101
Vehicles towed to Police impound lot in disabled type condition
3. Traffic Infractions (Under 10,000 GVWR)
$126
$144
4. Towing wrecked step ns, unleaded dump tFueks, delivery trucks, pick-
ups with dual rear wheels, or vehicles requiring a od;,,m duty . ,. eeker
$251
$288
(glass, metal, plastic sweep -up fee and basic injurious substance clean up
included). (Under 10,000 GVWR)
5. Towing disabled step vans, unleaded dump ,-, eks, delivefy +,., „, pick-
ups with dual rear wheels, or vehicles requiring a medium -duty wrecker.
$132
$150
(10,000-14,000 GVWR)
6. Charge for disconnecting drive shaft, transaxle, transmission,
transmission linkage in order to prevent drive train damage. Multiple
$50
$50
charges are not allowed.
7. Storage fee — No storage fee for the first calendar day the vehicle was
towed. Fees begin at 12:01 a.m. each calendar day after the first day the
$42
$42
vehicle was towed.
8. After -hour release fee applieable may be charged from 5:01 p.m. to
649 8:00 a.m. Mon — Fri. ^ ppheable, all day on Saturdays and Sundays
$46
$46
and on approved County holidays*.
9. DMV Title search, lien holder/owner notification fees.
$87
$87
10. One time charge per vehicle for use of winch for a vehicle with at least
$76
$93
two wheels completely off the roadway, off the designated shoulder,
vehicles with no keys or overturned. Multiple winching charges shall
not be allowed.
11. Charges per mile from the `hook-up' site if the l destination is other
$4
$4
than directly your towing storage lot.
12. Snatch Block
$65
$75
13. Hourly labor rate for injurious substance clean up not covered by 1. or 4.
$47
$57
Business name:
Owner's Signature:
Phone:
Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
PaLing Date:, Aug'ust 24, 2016 Item Number:
Transfer of $6997 from the Bermuda District Improvement Fund to the Police
Department For Traffic Control During the Chester Kiwanis Club's Annual
Christmas Parade
County Administrator's Comments:
County Administrator:
Board Action Requested:
Transfer $6997 from the Bermuda District Improvement Fund to the Police
Department for traffic control during the Chester Kiwanis Club's Annual
Christmas Parade.
Ms. Jaeckle has requested the Board to transfer $6997 from the Bermuda
District Improvement Fund to the Police Department to cover costs associated
with providing traffic control during the Chester Kiwanis Club's Annual
Christmas Parade on December 11, 2016. The Police Department has
traditionally provided traffic control services for this parade and the event
is conducted pursuant to a co-sponsorship agreement between the Parks and
Recreation Department and the Chester Kiwanis Club. Since this is a transfer
of funds to a County department for the provision of a public service for an
event which is co-sponsored by the County pursuant to a co-sponsorship
agreement, this is a permissible use of District Improvement Funds.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer: Allan M. Carmody Title: Director of Budget & Management
0425:97132.1
Attachments: 0 Yes F-1 No #
APPUCATION
This application must be completed and signed before the County can consider a request for funding with
District Improvement Funds. Completing and signing this form does not mean that you will receive funding
or that the • can legally consider your request, Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District improvement Funds, to private persons or
Rs
your •
1. What is the name of the appficant (person •
Pamela Ovorokfor the Kiwonis Cub of Chever
organization) making this funding request?
2. If an organization is
6. If this request for fiinding will not fully fund
your activity or program, what other Individu
or organization Will provide the remainder of
the funding? I
7. It the applicant is 2n organization, answer the
follown Ing
M
932=��
WITUTIM. =I
, Sehalf of an 6eganization you must ,-
Tr .w
eTresidetvice.presj�en an/dIrector or
iNjkw'x-
r- &e�VUIAO'-
The Chester Ktwonis Christmas Parade allows a
minimal amount of funding in its budget ($1000
annuallyl to ossist with porade cost. The parade is
not a fund raiser. Anyfundsinexce5sofparode
No - corporation
is - tax- Eyempt
W
11INTIVIRMEMI", M.
Pamela Ovorok
2016 Chester Kiwonas Christmos Parade Chairman -
Title
If signing on behalf of organization
Pamela Dvorak - prin ted name
ESMENRIM
0 61 (110 8 11
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
G
Meeting Date: August 24, 2016 Item Number: 8.13.6.b.
Subject:
Transfer $2,100 from the Dale District Improvement Fund to the Chesterfield
County School Board to Purchase Football Helmets for the Meadowbrook High
School Football Program
County Administrator's Comments:
County Administratoi
Board Action Regue�
Transfer $2,100 from the Dale District Improvement Fund to the Chesterfield
County School Board to purchase football helmets for the Meadowbrook High
School football program.
Summary of Information:
Mr. Holland requests that $2,100 from the Dale District Improvement Fund be
transferred to the Chesterfield County School Board to purchase football
helmets for the Meadowbrook High School football program. This request
originally came from the Meadowbrook High School athletic department/football
program. The County is legally permitted to give public funds to the School
Board to purchase capital equipment to be used for school recreational
programs.
For information regarding available balances in the District Improvement
Fund accounts, please reference the District Improvement Fund Report.
Preparer: Allan M. Carmody
Attachments: 0 Yes
Title: Director, Budget and Management
0425:97133.1
F-1 No #
APPLICATION
This application must be completed and signed before the County can consider a request for funding with
District Improvement Funds. Completing and signing this form does not mean that you will receive funding
or that the County can legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District Improvement Funds, to private persons or
organizations and these restrictions may preclude the County's Board of Supervisors from even considering
your request,
1. What is the name of the applicant (person or I
organization) making this funding request? I Meodowbrook Athletics
2. if an organization is the applicant, what is the
J
J nature and purpose of the organization'?
Provide extra -curricular othletiC aCtiviteS for
(Attach organization's most recent articles of
Meadowbrook Students
incorporation and/or bylaws to appli'Cation.)
FIR. MWTV
5. Is any Chesterfield County Depi�ni involved
in the project, event or program for which YOU
are seeking
I
funds?
6. If this request for funding will niof fullylound
yE ur activity or program, what other individual
or organization will provide the remainder of
the funding?
. .
following
zati on a corporati
I *�� . A
1-4 -,1 - *t1*1 0 0
EUMMM
I MM
a=- irmn,
•
11
•
behalf of an organization you must be the
president, Vice-president, chairman/director or
vice-chairman.
-
Date Received:
Form: Updated 217/2013
yes - tox-exempt
MME��
Joey Richeson@ccpsnetriet-em i
FUMMIM11=1 Lkr r
0&0-054
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
"� AGENDA
Meeting Date: August 24, 2016 Item Number: 83.6.c.
Subiect:
Transfer $3,000 from the Midlothian District Improvement Fund to the Parks
and Recreation Department to Improve a Pathway Connecting Roxshire and
Briarwood Neighborhoods
County Administrator's Comments:
County Administrator•
Board Action Requested:
The Board is requested to transfer $3,000 from the Midlothian District
Improvement Fund to the Parks and Recreation Department to improve a pathway
connecting Roxshire and Briarwood neighborhoods.
Summary of Information:
Supervisor Haley has requested the Board to transfer $3,000 from the
Midlothian District Improvement Fund to the Parks and Recreation Department
to improve a pathway connecting Roxshire and Briarwood neighborhoods. The
pathway, which is located in County -owned right-of-way, has served the
community for over 26 years, and needs improvement. The funds will be used
to replace culvert and head walls with a bridge, and to pave the gravel path
connecting Framar Drive and Pine Bark Lane. This pathway provides a safe
route for walkers and bikers to get to other destinations such as ACAC and
Robious Middle and Elementary Schools. The Roxshire Civic Association will
contribute $3000 and Parks and Recreation will provide the remaining funding
to complete the $12,000 project from the Parks and Recreation CIP.
The County cannot transfer public funds to individual Civic Associations.
The County may, however, use public funds to improve public pedestrian
facilities which are located in County easements.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer: Allan M. Carmody Title: Director of Budget & Management
0425:97141.1
Attachments: 0 Yes
� No #
R '1 11 V► • R .
This application must be completed and signed before the County can consider a request for funding with
District Improvement Funds. Completing and signing this form does not mean that you will receive funding
or that the County can legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District Improvement Funds, to private persons or
organizations and these restrictions may preclude the County's Board of Supervisors from even considering
your request.
I. What is the name of the applicant (person or
organization) making this funding request?
Roxshire Civic Association
2. If an organization is the applicant, what is the
nature and purpose of the organization?
Voluntary civic association (homeowner)
Bylaws at: roxshire.com/mainlroxshire-bytaws-
(Attach organization's most recent articles of
j covenants
incorporation and/or bylaws to application.)
3. What is the amount of funding you are seeking?
$3000.00
Repair/replacement of the Framar Cut -
4. Describe in detail the funding request and how
Through/Neighborhood Connector between
the money, if approved, will be spent.
Roxshire and Briarwood subdivisions (see attached
packet for more details, photos and letters of
support.) Total project cost is $12,000. i
S. Is any Chesterfield County Department involved
in the project, event or program for which you
are seeking funds?
Yes
I
Provide name of other department
Parks and Recreation
We are soliciting support for our $3000 contribution
6. If this request for funding will not fully fund
'
from the neighboring subdivisions (Briarwood,
your activity or program, what other individual
Charter Woods and Salisbury), as well as ACAC I
or organization will provide the remainder of
Midlothian. Richmond Road Runners Club is also
the funding?
potentially supporting. Parks and Recreation will
fund the remaining $6000 of the project. j
7. if the applicant is an organization, answer the
j
following
Is the organization a corporation
Is the organization non-profit?
Is the organization tax-exempt?
8. Applicant information:
Mailing Address
Telephone number
Fax Number
E -Mail Address
Yes - corporation
Yes - non-profit
Yes - tax-exempt
Roxshire Civic Assocation
Frank Zwemer, Project Coordinator
2413 Auger Place
Midlothian, VA 23113
Frank zwemer@verizon.net
h-804-379-9120
w-804-675-6309
Julie Lohman, RCA President
2325 Edgeview Lane
Midlothian, VA 23113
Julie@thelohmans.net
c-804-334-7589
w-804-887-8164
f-804-674-3522
- address
as noted above - phone
as noted above -fox
as noted above - email
Signature of the applicant — if you are signing on
behalf of an organization you must be the Julie Lohman
president, vice-president, chairman/director or
vice-chairman.
Name of Applicant
President, Roxshire Civic Association — Title
If signing on behalf of organization
ted name
Page 3
a to
Si tura
President, Roxshire Civic Association
Title {if signing on behalf of an organization
Julie Lohman
Printed Name
'?I2����
Date
District Improvement App Roxshire 72816
0407:23380.1
.c� CHESTERFIELD COUNTY
_ m
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
ORCIN
Meeting Date: August 24, 2016 Item Number: 8.B.7.
Subiect:
Request for a Permit to Stage a Fireworks Display for the Lake Chesdin End of
Summer Celebration on Saturday, August 27, 2016, With a Rain Date of
September 3, 2016
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to approve a permit to stage a
fireworks display for the Lake Chesdin End of Summer Celebration on Saturday,
August 27, 2016, with a rain date of September 3, 2016.
Summary of Information:
The Chesdin Landing Women's Association has requested permission from the
Board to stage a fireworks display at the driving range at Lake Chesdin Golf
Club on Saturday, August 27, 2016 at 9:15 p.m., with a rain date of September
3, 2016.
The Chesdin Landing Women's Association has retained Jake Walther of Southern
Exposure Pyrotechnics, LLC to discharge the fireworks. Mr. Walther is an
experienced, capable fireworks discharger and has conducted fireworks
displays at Chesdin Landing since 2011 without incident. The Lake Chesdin
Women's Association has submitted evidence of a $2,000,000 fireworks
liability insurance policy. The Fire Marshal's Office has reviewed the
Preparer: Jeffrey L. Mincks
Attachments: 1:1 Yes
0 No
Title: County Attorney
0505:97099.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
request and has indicated that the proposed display meets all applicable
criteria under the Fire Prevention Code.
The Fire Marshal and the Director of Utilities have also determined that
fireworks displays such as the one proposed by The Lake Chesdin Women's
Association will not have an adverse environmental effect on Lake Chesdin.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
Page 1 of 1
AGENDA
Meeting Date: August 24, 2016 Item Number: 83.8.a.
Subject:
Acceptance of Parcels of Land for Magnolia Market Avenue from 6801 Woolridge
Road -Moseley LP
County Administrator's Comments:
County Administrator
Board Action Requested:
Accept the conveyance of three parcels of land
acres for the right of way dedication needed for
6801 Woolridge Road -Moseley LP, and authorize
execute the deed.
Summary of Information:
containing a total of 6.978
Magnolia Market Avenue from
the County Administrator to
Staff requests that the Board of Supervisors accept the conveyance of three
parcels of land containing a total of 6.978 acres for the right of way
dedication needed for Magnolia Market Avenue as shown on the attached plat
from 6801 Woolridge Road -Moseley LP.
Approval is recommended.
District: matoaca
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes FI No
N rel 1112 1 k
Acceptance of Parcels of Land for Magnolia Market
Avenue from 6801 Woolridge Road -Moseley LP
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: August 24, 2016 Item Number: 8.113.8.b.
Subiect:
Acceptance of Parcels of Land for the Extension of Woolridge Road and
Creekshire Drive from 6801 Woolridge Road -Moseley LP
County Administrator's Comments:
County Administrator:
Accept the conveyance of three parcels of land containing a total of 9.592
acres for the extension of Woodridge Road and Creekshire Drive from 6801
Woolridge Road -Moseley LP, and authorize the County Administrator to execute
the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of three
parcels of land containing a total of 9.592 acres for the extension of
Woodridge Road and Creekshire Drive as shown on the attached plat from 6801
Woodridge Road -Moseley LP.
Approval is recommended.
District: Matoaca
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes FI No
"VICINITY SKETCH
Acceptance of Parcels of Land for the
Extension of Woolridge Road and Creekshire
Drive from 6801 Woolridge Road -Moseley LP
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of',
AGENDA
MeetingAugust• 6 Item Number -8 .i;
Acceptance of a Parcel of Land for Magnolia Market Avenue from MG Apartments
Parcel 3 LLC
Accept the conveyance of a parcel of land containing 0.005 acres for the
right of way dedication needed for Magnolia Market Avenue from MG Apartments
Parcel 3 LLC, and authorize the County Administrator to execute the deed.
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 0.005 acres for the right of way dedication needed
for Magnolia Market Avenue as shown on the attached plat from MG Apartments
Parcel 3 LLC.
Approval is recommended.
District: Matoaca
Ireparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes 7 No
W IN 1,11L 11'rim 144-wo
Acceptance of a Parcel. of Land for Magnolia
Market Avenue :from. MG Apartments Parcel 3 LLC
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CHESTERFIELD COUNTY
AGENDABOARD OF SUPERVISORS Page 1 of
ate: August 24, 2016 Item Number: 8.13.8.d.
Acceptance of a Parcel of Land Along Old Stage Road and Coxendale Road from
Virginia Electric and Power Company
County Administrator:�M�q
Board Action Requested:
Accept the conveyance of a parcel of land containing 0.364 acres along Old
Stage Road and Coxendale Road from Virginia Electric and Power Company, and
authorize the County Administrator to execute the deed.
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 0.364 acres along Old Stage Road and Coxendale Road
from Virginia Electric and Power Company. This dedication is for the ultimate
right of way for Old Stage and Coxendale Roads and is a requirement for the
development of the Dominion Virginia Power Emissions Monitoring Support Group
and Safety Emergency Response Training Facilities.
Approval is recommended.
District: Bermuda
"Ireparer: John W. Harmon Title: Real PropertV Manager
Attachments: Yes No
MA Is] 102 1N, IVA N A
Acceptance of a Parcel of Land Along Old Stage Road and
Coxendale Road from Virginia Electric and Power Company
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
1749
AGENDA
Meeting Date: August 24, 2016 Item Number: 8.B.9.a.
Request Permission for a Sign to Encroach Within a Sixteen -Foot Water
Easement on Property at 12801 Lake Margaret Drive Within Lake Margaret,
Section 1
County Administrator's Comments:
7
County Administrator
Board Action Reguse d:
Grant Lakewood Investments, LLC permission for a proposed sign to encroach
within a 161 water easement on property at 12801 Lake Margaret Drive within
Lake Margaret, Section 1, subject to the execution of a license agreement.
•arillro 1=1 F INN
Lakewood Investments, LLC has requested permission for a proposed sign to
encroach within a 161 water easement on property at 12801 Lake Margaret Drive
within Lake Margaret, Section 1. This request has been reviewed by county
staff, Comcast, and Verizon.
Approval is recommended.
District: Matoaca
Preparer: John W. Harmon
Attachments: 0 Yes
D No
VICINITY'SKE,TCH
Request Permission for a Sign to Encroach within a
Sixteen -Foot Water Easement an Property at 12801
Lake Margaret Drive within Lake Margaret, Section I
701V D�
RE(.6EST PERMISSICI�
FOR A PRO POSED, SIGN
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MATOACA DISTRICT
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of 1
AGENDA
h?tcr .
Meetinq_U� August24,2016 Item Number: 83.9.16.
Request Permission for an Existing Twenty -Five -Foot Driveway to Encroach
Within a Fifty -Foot Unimproved County Right of Way Known as Degonia Way
County Administrator;
Board Action Requested:
Grant David J. Degonia and Marsha K. Degonia, Brent P. Degonia and Ashley B.
Degonia and Marsha Degonia permission for an existing 25 -foot driveway to
encroach within a 50 -foot unimproved county right of way known as Degonia
Way, subject to the execution of a license agreement.
David J. Degonia and Marsha K. Degonia, Brent P. Degonia and Ashley B.
Degonia and Marsha Degonia have requested permission to use an existing 25 -
foot driveway within a 50 -foot unimproved county right of way from Point A to
Point B as shown on the attached plat to access properties at 13306, 13307
and 13318 Degonia Way. This is a requirement for Variance 16SNO702 and has
been reviewed by county staff.
Approval is recommended.
(strict: Matoaca
rreparer: John W. Marmon Title: Real Property Manager
Attachments: Yes No #
VICINITY SKETCH
Request Permission for an Existing Twenty Five -Foot
Driveway 'to Encroach within a Fifty -Foot Unimproved
County Right of Way Known as Degonia Way
M
REQUEST PERMISSION
FOR A DRIVEWAY
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
Page 1 of 1
AGENDA
Meeting Date: August 24, 2016 Item Number: 8.B.9.c.
Request Permission for a Proposed Boat Dock to Encroach in the Impoundment
Easement for Swift Creek Reservoir
County Administrator:
.7
Board Action Reguested:
Grant Joseph R. Barco, Jr. and Stacy R. Barco permission for a proposed boat
dock to encroach in the impoundment easement for Swift Creek Reservoir,
subject to the execution of a license agreement.
WMMM-qMMr#1=1 , M
Joseph R. Barco, Jr. and Stacy R. Barco have requested permission for a
proposed boat dock to encroach in the impoundment easement for Swift Creek
Reservoir adjacent to Lot 61, Beechwood Point Subdivision. The owner has
received permission for the construction of the dock from the underlying land
owner and Woodlake Community Association. This request has been reviewed by
Utilities and Environmental Engineering. A building permit is also required.
Approval is recommended.
District: matoaca
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes No
VICINITY SKETCH
Request Permission for a Proposed Boat Dock to Encroach
in the Impoundment Easement for Swift Creek Reservoir
im
IN Chr-sterfield County DepaAment of UtRie:
W *-11 S
5 1 �'W - 416 67 1W
REQUEST PERMISSION
FOR A PROPOSED,
BOAT DOCK
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
174'
AGENDA
Meeting Date: August 24, 2016 Item Number: 8.113.9.d.
Request Permission for the Replacement of an Existing Boat Dock in the
Impoundment Easement for Swift Creek Reservoir
I
Grant Michael F. Sale and Wendy N. Sale permission for the replacement of an
existing boat dock in the impoundment easement for Swift Creek Reservoir,
subject to the execution of a license agreement.
Michael F. Sale and Wendy N. Sale have requested permission for the
replacement of an existing boat dock in the impoundment easement for Swift
Creek Reservoir adjacent to Lot 22, Shelter Cove Subdivision. The owner has
received permission for construction of the replacement dock from the
underlying landowner and Woodlake Community Association. This request has
been reviewed by Utilities and Environmental Engineering. A building permit
is also required.
Approval is recommended.
District: Matoaca
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes No 4
3
'�� �' 11 f -
0 1:1 111 ') L -�-
VICINITY SKETCH
Request Permission for the Replacement of
an Existing Boat Dock in the Impoundment.
Easement for if Creek Reservoir
M
it
N lhesterfield Runty Dees teem of Utftir--,
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REQUEST PERMISSION FOR
REPLACEMENT OF EXISTING
BOAT D OC K
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Wendy N. Sale 'Coe"'
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CHESTERFIELD COUNTY
eBOARD OF SUPERVISORSage 1 of 1
AGENDA
d@ rt
`R� r
Meeting Date: August 24, 2016 Item Number: 83.9.e.
Request Permission for a Proposed Boat Dock to Encroach in the Impoundment
Easement for Swift Creek Reservoir
County Administrator:,-,""-'-'
dministrator:, ," �
Board Action Requested:
Grant Robert H. Stanton and Margaret R. Stanton
boat dock to encroach in the impoundment easement
subject to the execution of a license agreement.
���Mmq• •
permission for a proposed
for Swift Creek Reservoir,
Robert H. Stanton and Margaret R. Stanton have requested permission for a
proposed boat dock to encroach in the impoundment easement for Swift Creek
Reservoir adjacent to Lot 17, Block B, Shallowford Trace Subdivision. The
owner has received permission for the construction of the dock from the
underlying landowner. Currently Brandermill Community Association does not
regulate docks in Swift Creek Reservoir. This request has been reviewed by
Utilities and Environmental Engineering. A building permit is also required.
Approval is recommended.
District: Clover Hill
Preparer: John W. Harrison
Attachments: Yes
11MMM.•• T .•-
E] No Jb 0 j- -z
LTI rol I 1211 k
Request Permission for a Proposed Boat Dock to Encroach
in the Impoundment Easement for Swift Creek Reservoir
Ch estEr Field County ty Depwtm,pr t of Util ifies
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CHESTERFIELD
ss6—M
BOARD OF SUPERVISORSage 1 of 1
AGENDA
Meeting -Date: August24,2016 Item Number: 8.13.9.f.
Request Permission to Replace and Extend a Boat Dock in the Impoundment
Easement for Swift Creek Reservoir
MR, MAIM, TIM
County Administrator:
yr �
Board Action Requested:
Grant Michael
extend a boat
subject to the
J. Tashjian and Betty M. Tashjian
dock in the impoundment easement
execution of a license agreement.
permission to replace and
for Swift Creek Reservoir;
Michael J. Tashjian and Betty M. Tashjian have requested permission to
replace and extend a boat dock in the impoundment easement for Swift Creek
Reservoir adjacent to Lot 31, Clipper Cove Subdivision. The owner has
received permission for construction and extension of the replacement dock
from the underlying landowner and Woodlake Community Association. This
request has been reviewed by Utilities and Environmental Engineering. A
building permit is also required.
Approval is recommended.
(strict: Matoaca
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes No
VICINITY SKETCH
Request Permission to Replace and Extend a Boat Dock
in the Impoundment Easement for Swift Creek Reservoir
X
REQUEST PERMISSION TO
REPLACE AND EXTEND A
BOAT DOCK
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 o".
Meeting Date: August 24, 2016 Item Number: 8.13.10.
Renewal of Lease with Huguenot Road Baptist Church for Senior Citizen
Programs
Authorize the County Administrator to execute a lease agreement with Huguenot
Road Baptist Church to provide senior citizen programs.
Since 2014, the Chesterfield County Parks and Recreation Department has
sponsored older adult activities at Huguenot Road Baptist Church in order to
serve the recreation needs of senior citizens. Activities included classes
in aerobics and arts and crafts as well as special events like brown bag
education series and potluck luncheons. Programs at this location are
expanding to consolidate older adult activities currently held at Bon Air
Baptist Church and will be on Monday, Tuesday and Wednesday from 9:00 a.m. to
4:00 p.m. and for various programs at other times as mutually agreed for a
period of one year beginning September 1, 2016. The lease includes an
optional one year renewal term. The rent is $700 per month with additional
custodial charges for special events. Funds are available in the Parks and
Recreation Department budget.
Approval is recommended.
District: Midlothian
Preparer: John W. Marmon Title: Real Property Mana er
Attachments: El Yes No #,
f c
COUNTYCHESTERFIELD
AGENDABOARD OF SUPERVISORS Page 1 of 1
am-ing Date: August 24,2016 Item flumber: 83.11.
Request to Quitclaim a Portion of a Sixteen -Foot Water Easement and Portion
of a Sixteen -Foot Sewer Easement Across Property of Huguenot Towneplace, LLC
County Administrator:.
Hoard Action Requested:
Authorize the Chairman of the Board of Supervisors and
Administrator to execute a quitclaim deed to vacate a portion
water easement and portion of a 16 -foot sewer easement across
Huguenot Towneplace, LLC.
the County
of a 16 -foot
property of
Huguenot Towneplace, LLC has requested the vacation of a portion of a 16 -foot
water easement and portion of a 16 -foot sewer easement across its property as
shown on the attached plat. This request has been reviewed by the Utilities
Department. A new easement will be dedicated and a new water line will be
constructed.
Approval is recommended.
District: Midlothian
Prep-rer: John W. Harmon
Attachments: Yes
Title: Real Property Manager --A
11 No 4
VICINITY SKETCH
Request to Quitclaim a Portion of a Sixteen -Foot
Water Easement and Portion of a Sixteen -Foot Sewer
Easement Across Property of Huguenot Towneplac e, LLC
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CHESTERFIELD COUNTY
BOARD OP ,'
AGE
_.,i,
Meeting Date: August 24, 2016 Item Number: 82-12.
Authorize the Director of Purchasing to execute annual requirements contracts
with Faulkner and Flynn dba MMA Environmental, Aegis Environmental, Inc.,
Golder Associates, Inc., EEE Consulting, Inc. and JMT, Inc. to provide
professional, environmental and occupational health and safety engineering
services for Chesterfield County.
Faulkner and Flynn dba MMA Environmental, Aegis Environmental, Inc., Golder
Associates, Inc., EEE Consulting, Inc. and JMT, Inc. were chosen out of a
field of nine firms that elected to propose.
The evaluation committee consisted of members from the departments of General
Services, Parks and Recreation, Environmental Engineering, Risk Management
and Chesterfield County Public Schools. These five firms were unanimously
recommended for award based on varying expertise and direct experience in the
areas most important to the County and the Schools as well as demonstrating
proactive and forward thinking approaches related to environmental and
occupational health and safety.
The nature and extent of the contracted projects and the needs of the various
departments that use the contracts will determine the dollar amount spent
over the five-year term. The value of services for county and school projects
in the first year is estimated to range between $750,000 and $1 million.
Funding for projects would be identified at the time of need.
P!reparer: Robert Q. Key
Attachments: El Yes
Title: Director of General Services
Title: Director of Budget and Management
No #
CHESTERFIELD COUNTY
tOARD OF SUPERVISORSof .
a `•'--
Examples of future projects include:
® Stream restoration and BMP retrofits to meet Chesapeake Bay TMDL.
® Asbestos, lead and mold sampling, analysis and reporting.
® Phase One Environmental Site Assessments for all property acquisitions
(including Schools).
® Comprehensive environmental, health and safety audits.
® Environmental Engineering support for County oversight of Shoosmith,
Dominion Power and Fort Darling landfills.
® Storm water sampling and monitoring of the County Airport per storm
water permit requirements.
® School Board projects as identified.
Work will be awarded to these firms based on their specialties, expertise and
performance.
COUNTYCHESTERFIELD
AGENDABOARD OF SUPERVISORS
Date: August 24, 2016 Itern-i'l umber: 8.13.13.
Acceptance of State Roads
Adoption of a resolution for the referenced state roads acceptance.
Midlothian District: Tarrington Section 13
OR='- • • _ to •
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Tarrington Section 13
DlS7RICT Midlothian
A '--IOADS FOR CONSIDERA-17ION: Kendal CrGssing Ln
Ke;ndal Crossing Ter
Vicinity Map: Terrington Section 113
PrOdUCed � GhoStMe4ff Count Gi &
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
III Meeting Date: August 24, 2016 Itern-ilumber: 8.1B.14.
Street Name Changes
The Board of Supervisors is requested to rename the recorded streets in
the Hallsley Section 21 subdivision.
WS112MMIM
A request has been made by East-West Hallsley, LLC, to rename the streets
in the referenced subdivision. The two streets to be renamed are: Hobbard
Hill Road to Ascot Hill Lane and Rockside Terrace to Ascot Hill Terrace.
The new names have been approved by the Richmond Regional Planning
District Commission Street Name Clearinghouse. No existing businesses or
residents will be affected by the name change.
District: Midlothian
Staff recommends that the Board of Supervisors approve renaming Hobbard
Hill Road to Ascot Hill Lane and Rockside Terrace to Ascot Hill Terrace.
Preparer: Scott B. Smedley Title: Director, Environmental Engineering
Attachments:
Yes ❑ No
c� �" x �
ANO -
Meeting August 24, 0 Y; - Number: 8
Appropriate Funds from the Telecommunications Reserve for the Upgrade of the
Avaya Telephone Switch
- M. ar'•d
The Board of Supervisors is requested to appropriate $833,568 from the
telecommunications reserve for the purchase of an upgrade for the Avaya
telephone switch from Arrow Electronics.
The current Avaya enterprise telephone solution includes over 5,100 active
extensions, 3,300 voice mailboxes, dozens of teleconference bridge lines and
256 telephone lines. Each year the phone switch handles over 9.4 million
phone calls. The last upgrade to the phone switch was over five years ago.
Vendor support for the software and hardware that operate the telephone
switch will end in 2017.
IST provides over a dozen departments with call center support and advanced
telephone service using the Avaya telephone switch including the county
switchboard, Mental Health, Utilities and the General District Court.
Included with call center services is an application (CentreVu Supervisor)
that provides statistical details to managers to help them manage call volume
and ensure adequate customer service representatives are available to help
customers. This upgrade will continue the County's use of VOIP.
NE�S� &Condrey Title: CIO, IST Department
Attachments: Yes No
C"AESTERFIELD CIL T
BOARD OF SUPERVISORS Page 2 of
4GEVD&
The telecommunications reserve account is funded by the monthly charges to
the departments for each telephone and voicemail account and is sufficient
for this purchase. After this upgrade, the reserve account will accumulate
funds to prepare for the next replacement another 5 to 6 years from now.
The Director of Purchasing will procure the upgrade under an existing Fairfax
County contract with Arrow Electronics. Quotes for upgrades and maintenance
obtained over the past few years from Avaya Direct have shown that the prices
under the Fairfax contract are more cost effective.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meetinq Date: August 24,2016 Item Number: 8.113-16.o,,
Set a Public Hearing Date to Consider the FY2018 Transportation
Alternatives Project
County Administrator's Comments:
County Administrator:
Board Action ReqqLstedl.
The Board is requested to set September 28, 2016, as a public hearing date
to consider the FY2018 Transportation Alternatives Project.
With the adoption of MAP -21, three programs - Safe Routes to School,
Enhancements and Recreational Trails - have been restructured into one
program called Transportation Alternatives. Projects eligible for
Transportation Alternatives funding include:
• on -road and off-road pedestrian
and bicycle facilities
• Safe routes for non -drivers
(children, older adults and
individuals with disabilities)
to access daily needs
• Conversion of abandoned railway
corridors to bike and/or
pedestrian trails
• Construction of turnouts,
overlooks and viewing areas
• Historic preservation and
rehabilitation of historic
transportation facilities
Attachments: El Yes
• Inventory/control/removal of
outdoor advertising
• Vegetation management to improve
safety, prevent against invasive
species and provide erosion
control
• Archaeological activities
relating to impacts from
implementation of a
transportation project
• Environmental mitigation to
address stormwater management,
water pollution prevention due
to road construction or runoff
0 Wildlife mortality mitigation
Title: Director of Transportation
IIMMMMIII• ••
No #
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS,.; of 2
AGENDA
The deadline for FY2018 Transportation Alternative projects is November 1,
2016. VDOT staff will review project applications for eligibility and the
Commonwealth Transportation Board and Transportation Planning Organization
will subsequently select projects for funding.
Staff recommends continuation of the magisterial district rotation, as
utilized previously, for project selection (Dale, Clover Hill, Midlothian,
Bermuda, Matoaca). Staff recommends the following project, located in the
Dale district, be submitted for consideration:
• Stratton Park Pedestrian Improvements - $1,100,000
Transportation Alternatives Projects are financed with 80 percent VDOT
funds and a minimum of 20 percent local match. If selected and approved,
this project will require a local match of $220,000.
Staff recommends the Board set September 28, 2016, as a public hearing
date to consider the FY2018 Transportation Alternatives Project and
authorize the advertisement for that hearing.
istriCt: Dale
Meeting Date: August 24, 2016 Item Number: 8.13.16.-b.
Set a Public Hearing to Consider Amendments to County Code § 16-2
Regarding Approval of License Agreements by the County Administrator or
His Designee
County Administrator's Comments:
County Administrator:
Board Action Reguestp&"�t
t
The Board is requested to set a public hearing for September 28, 2016, to
consider amendments to County Code § 16-2 regarding approval of license
agreements by the County Administrator or his designee.
Section 16-2 of the County Code requires anyone who does any work on
County property, including work in a County easement or right-of-way, to
receive approval from the Board of Supervisors. Examples of these requests
include residents who want permission to construct a fence across a
utility easement or a dock in the Swift Creek Reservoir. There is no legal
requirement that the Board of Supervisors be the body to grant these
approvals. Staff recommends that the Board amend the County Code to
authorize the County Administrator or his designee to consider these
requests and grant the approvals.
Jeffrey L. Mincks Title: County Attorney
0623:97145.1(97147.1)
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 16-2 of the Code of the County of Chested eld, 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 16-2. Approval required; requirements; inspections.
a. No person shall do work of any kind in any street, highway, public right-of-way,
easement or other area dedicated to public use within the county, without having
first made application, accompanied by a plan or sketch, to the board 0
supen4sefs county administrator or his designee, and having received from it the
county administrator or his designee approval to do the work and use the area.
b. All construction or repair work of any nature performed by any person shall be
performed according to the approved plans and specifications and the written
instructions of the beafd of super-visefs county administrator or its his designee.
The county administrator or his designee, however, is hereby vested with the
authority to waive the requirements of formal plans or specifications where the
work to be done is of a routine nature and is so limited in scope as not to require
detailed plans and specifications for its proper execution.
The county administrator or his designee shall be notified immediately upon
completion of the work for which the approval was granted in order to enable
prompt inspection of the work.
(2) That this ordinance shall become effective immediately upon adoption.
001 'n F'f.gp
es*1411
0623:97147.1
CHESTERFIELD%
BOARD OF SUPERVISORS Page 1 of 2
X49
AGENDA
Meeting Date: August 24, 2016 Item Number: 8.B.17.
Authorization to Award a Construction Contract and Change Orders for the
Belmont Road (Belrun Road to Lamplighter Drive) Sidewalk Project
The Board is requested to authorize the Director of Purchasing to award a
construction contract, up to $280,000, to the lowest responsive and
responsible bidder; and execute all necessary change orders, up to the
full amount budgeted, for the Belmont Road (Belrun Road to Lamplighter
Drive) Sidewalk Project.
On September 17, 2014, the Board authorized staff to proceed with the
Belmont Road (Belrun Road to Lamplighter Drive) Sidewalk Project. The
design of the project is complete, right-of-way has been acquired and
utilities have been relocated.
The Belmont Road (Belrun Road to Lamplighter Drive) Sidewalk Project was
advertised for construction on July 14th, bids were received on August 9th,
and construction is anticipated to begin in September and be completed by
the end of the year.
(Continued on next page)
N® 4 ,
The Board is requested to authorize the Director of Purchasing to award a
construction contract, up to $280,000, to the lowest responsive and
responsible bidder and to execute all necessary change orders, up to the
full amount budgeted, for the project.
Sufficient funding for this project is appropriated in the CIP and through
CDBG funding.
Staff recommends the Board take the following actions for the Belmont Road
(Belrun Road to Lamplighter Drive) Sidewalk Project:
1. Authorize the Director of Purchasing to award a construction
contract, up to $280,000, to the lowest responsive and responsible
bidder; and
2. Authorize the Director of Purchasing to execute all necessary
change orders for the work, up to the full amount budgeted, for the
project.
IstriCt: Dale
0 G' C" I- 1
Belmont Road (Belrun Road to Lamplighter Drive) Sidewalk
Project
'Ups"WIMM I-, M -9
Date
Source
Amount
9/7/14
Revenue Sharing
$550,000
(VDOT: $275,000; CDBG: $275,000)
TOTAL
$550,000
2-:191MOIN�M �
300114,!
off
see
300114,!
Proposed Sidew alk and Pedest.iian Improvements
Belmont Road (Belmin Rcl to Lamplighter Dr)
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• ,•
AGENDA
Meeting Date: August 24, 2016 Item Number: 8.B.18.
Appropriation of Funds, Authorization to Execute Agreements and
Authorization to Proceed with Design and Right -of -Way Activities for the
Route 360 Eastbound (Zonas Parkway to Castle Rock Road) Widening Project
CountyAdministrator:
Board Action Requested:
The Board is requested to appropriate $5.5 million in anticipated VDOT
reimbursements and authorize the County Administrator to execute
VDOT/County design/right-of-way/construction agreements and begin design
and right-of-way acquisition for the Route 360 Eastbound (Zonas Parkway to
Castle Rock Road) Widening Project.
The Richmond Regional Transportation Planning Organization (TPO) has
approved Regional Surface Transportation Program (RSTP) funds for the
Route 360 Eastbound (Lonas Parkway to Castle Rock Road) Widening Project.
No county funds are involved with this project.
In order to accelerate this project, staff proposes to manage the
associated design, right-of-way acquisition and construction activities.
(Continued on next page)
Preparer: Jesse W. Smith Title: Director of Transportation
Preparer: Allan Carmody Title: Director of Bud -get and Managemefl
Attachments: yes ❑ No
CHESTERFIELD
COUNTY
BOARD OF SUPERVISORS Page 2 of
AGENDA
It.
As a result, a VDOT/County design/right-of-way/construction agreement,
similar to those the county has executed in the past, will be necessary.
Under the terms of the agreement, the county will perform the various
activities and be reimbursed by VDOT. Anticipated VDOT reimbursements,
$5.5 million, need to be appropriated to the project.
Staff recommends the Board take the following action for the Route 360
Eastbound (Zonas Parkway to Castle Rock Road) Widening Project:
1. Appropriate $5.5 million in anticipated VDOT reimbursements;
2. Authorize the County Administrator to enter into the customary
VDOT/County agreements/contracts, permits/mitigation agreements, and
surety agreements, acceptable to the County Attorney;
3. Authorize the County Administrator to proceed with the design and
right-of-way acquisition, including advertisement of an eminent
domain public hearing if necessary and to accept the conveyance of
right-of-way and easements that are acquired;
4. Authorize the Chairman of the Board of Supervisors and County
Administrator to execute easement agreements for relocation of
utilities; and
5. Authorize the Director of Purchasing to proceed with the
advertisement of a construction contract for the project.
District: Clover Hill
Castle Rock Road) Widening I
Proposed Widening
I
Route 360 Eastbound
'Lonas Parkway to Castle Rock Road) Widening
Date
Source
Amount
PROPOSED: Anticipated VDOT
8/24116
Reimbursements
$5,500,000
(Regional Surface Transportation
$5,500,000
Program Funds)
TOTAL
$5,500,000
Construction Engineering
Construction
$3,000,000
Construction Contingency
NZIM"M
$5,500,000
CHESTERFIELD
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
�o«
N ing D 2016 ItemNumber:
Authorization to Appropriate Funds, Transfer Funds, and Award a
Construction Contract and Change Orders for the Newbys Bridge (Hagood Lane
to Belmont Road) Reconstruction Project
The Board is requested to appropriate $149,099 in road cash proffers from
Traffic Shed 7; transfer $558,901 from the completed Manchester Fire
Station Access Improvement Project; for a total transfer of $708,000,
authorize the Director of Purchasing to award the construction contract
and execute all necessary change orders, up to the full amount budgeted,
for the Newbys Bridge (Hagood Lane to Belmont Road) Reconstruction
Project.
•1 1 •
.11 14
In April 2016, the Board authorized award of a construction contract, up
to $2.7 million, and execution of change orders, up to the full amount
budgeted, for the Newbys Bridge Road (Hagood Lane to Belmont Road)
Reconstruction Project.
On June 16, 2016, one bid in the amount of $4,380,116 was received from
Branscome, Inc. Because the bid was approximately 53 percent higher than
the construction estimate, the project was re -advertised. On July 27,
2016, four bids were received. Fielder's Choice Enterprises submitted the
lowest responsive and responsible bid of $3,464,435. The bid is
approximately 21 percent higher than the construction estimate.
-•. - Jesse W. Smith Title:Director of f• •;
Preparer: Allan Carmody Title: Director of Budget and Management
Attachments: Yes No # "
CHESTERFIELD COUNTY
BOARD SUPERVISORS Page 2 of
.AGENDA
Summary of Information: (continued)
Staff negotiated a reduced bid of $3,358,784 with Fielder's Choice
Enterprises. Although the negotiated bid is approximately 17 percent
higher than the construction estimate, it is $1,021,332 less than the
first bid received on June 16, 2016. Recent construction bids in the
county have exceeded the engineer's estimates, so a bid that is 17 percent
higher than the engineer's estimate is not unexpected. Staff is of the
opinion that re -advertising the project will not result in a significantly
lower bid.
Staff recommends the Board appropriate additional road cash proffers from
Traffic Shed 7 and transfer funds from the completed Manchester Fire
Station Access Improvement Project (also called the Newbys Bridge
Road/Pocoshock Boulevard Extension) to fully fund the project, authorize
the Director of Purchasing to award a construction contract to Fielder's
Choice Enterprises for $3,358,784 and to execute all necessary change
orders, up to the full amount budgeted, for the project. Staff has
confirmed there are sufficient funds to appropriate and transfer.
Staff recommends the Board take the following actions for the Newbys
Bridge Road (Hagood Lane to Belmont Road) Reconstruction Project:
1. Appropriate $149,099 in road cash proffers from Traffic Shed 7;
2. Transfer $558,901 from the completed Manchester Fire Station Access
Improvement Project;
3. Authorize the award of a construction contract to Fielder's Choice
Enterprises for $3,358,784; and
4. Authorize the Director of Purchasing to execute all necessary
change orders for the work, up to the full amount budgeted for the
project.
IStrICt: Dale
a 9
imewbys Bridge Road (Hagood Lane to Belmont Road)
Reconstruction Project
7.9
CONTRACTOR IIIIIIIIIII[M �A �b
Fielder's Choice Enterprises
$ 3,464,435.00
Curtis Contracting, Inc. $ 3,859,998.50
Shoosmith Construction, Inc. $ 3,975,006��''
Branscome, Inc. $ 4,116,639.14
'-VISLOV I 11��
Preliminary Engi eering
Revenue Sharing
Right -of -Way
(VDOT: $1,800,000; County: $1,800,000)
Of 111111111
Wetland/Stream Mitigation
Revenue Sharing Transfer to East River (VDOT:
$ (1,700,000)
Utility Relocation
$850,000, County: $850,000)
Construction Engineering
Revenue Sharing
Construction
(VDOT: $1,067,500, County: $1,067,500)
$3,358,784
Construction Contingency_
PR#PISED Appropriation, Road Cash
Proffers, Traffic Shed 7
$4,743,000
PROPOSED Transfer from Completed
Manchester Fire Access Improvement Project-
$ 4,743,000
7.9
CONTRACTOR IIIIIIIIIII[M �A �b
Fielder's Choice Enterprises
$ 3,464,435.00
Curtis Contracting, Inc. $ 3,859,998.50
Shoosmith Construction, Inc. $ 3,975,006��''
Branscome, Inc. $ 4,116,639.14
Preliminary Engi eering
Right -of -Way
I oil
Of 111111111
Wetland/Stream Mitigation
Utility Relocation
Construction Engineering
Construction
$3,358,784
Construction Contingency_
$ 4,035,000':_
$4,743,000
7.9
CONTRACTOR IIIIIIIIIII[M �A �b
Fielder's Choice Enterprises
$ 3,464,435.00
Curtis Contracting, Inc. $ 3,859,998.50
Shoosmith Construction, Inc. $ 3,975,006��''
Branscome, Inc. $ 4,116,639.14
Newbys Bridge Road (Hagood Ln to Belmont Rd) Reconstruction Projec
300-1.53
• ;',c�.
AGENDA
Meeting - . r;
Initiate a Code Amendment Relating to Required Parking Spaces for Restaurants
and Refer to Planning Commission for Recommendation
Initiate a code amendment relating to rl�quired parking spaces for restaurants
and refer to the Planning Commission for recommendation.
On July 27, 2016, the Board requested a review of restaurant parking space
requirements. Benchmarking results with other localities and recently
considered zoning actions by the Board to reduce requirements are found in
Attachment A. Based upon the findings, staff recommends that the Board
initiate the attached ordinance amendment to reduce the required number of
spaces for freestanding restaurants, excluding those in Special Design
Districts (Attachment B). Special Design Districts already benefit from
reduced parking requirements.
The following chart compares the existing and proposed requirements:
Preparer: Kirkland A. Turner Title: Director of Planning
Attachments: 0 Yes
No
The recommended amendment would generally bring Chesterfield in alignment
with most surrounding localities and consistent with industry standards.
Virginia law allows the initiation of zoning ordinance amendments when
required by public necessity, convenience, general welfare or good zoning
practice. The proposed amendment addresses good zoning practice by making
reasonable reductions to parking standards to reflect changes in restaurant
industry standards and business practices.
Attachments
® Attachment A -Benchmarking
® Attachment B -Proposed Ordinance
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(1) That Section 19.1-236 of the Code of the County of Chesterfield, 1997, as amended, is amended and
re-enacted, to read asfollows:
(2) That this ordinance shall become effective immediately upon adoption.
1928:97156.1 0,I)IG"ID, ills"7,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
1749 AGENDA
Meeting Date: August 24, 2016 Item Number: 8.13.21.
Subiect:
Request for Entertainment Festival Permit for ChesterFest to be Held
Saturday, September 17, 2016
County Administrator's Comments:
County Administratoi
Board Action Regues
Staff recommends the Board consider an entertainment festival permit for
ChesterFest to be held Saturday, September 17, 2016.
Summary of Information:
The Chester Community Association is sponsoring an arts and crafts and
entertainment festival, located on the Chester Village Green just off 11801
Centre Street in Chester, on Saturday, September 17, 2016, from 10:00 a.m.
until 9:00 p.m. Chesterfield County and the Village News are secondary
sponsors for the festival. The festival will feature live musical
performances. Approximately 7,500 people are expected to attend the festival.
The festival will have food vendors.
The applicant's plan, which is consistent with the plan they used for last
year's successful festival, meets the substantive requirements of the
entertainment permit ordinance, and the property is properly zoned.
ChesterFest has made adequate provisions for public safety, fire prevention,
Preparer: Jeffrey L. Mincks Title: County Attorney
0505:97181.1
Attachments: 1:1 Yes 0 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
medical protection, sanitation, traffic control, and security. Specifically,
1) ChesterFest will provide six port -o -potties with hand washing stations
supplied by Virginia Waste Services; (2) the local Rescue Squad and
Chesterfield Fire and EMS will be available for the event; (3) the Sheriff's
Department will provide two off-duty deputies; (4) music will be played in
such a manner that it will not be audible beyond the property or constitute a
nuisance to adjacent property owners; and (5) the event is adequately
insured.
Although the Board of Supervisors may require a bond to ensure compliance
with the permit, the Board traditionally has not required a bond except when
the event occurs on county property. Staff recommends that the Board not
require ChesterFest to post a bond.
0505:97181.1
(00- rY CHESTERFIELD COUNTY
�� F VIS Page 1 of 4
err
AGENDA
Meetinq 1August t16 Item Number:,,
Developer Water and Sewer Contracts
The Board of Supervisors has authorized the County Administrator to
execute water and/or sewer contracts between County and Developer where
there are no County funds involved.
The report is submitted to Board members as information.
The following water and sewer contracts were executed by the County
Administrator:
1. Contract Number: 05-0015
Project Name: The Villas at Dogwood Section B
Location: 7402 Kousa Drive
Developer: Eagle Construction of Virginia, Inc.
Contractor: Shoosmith Construction Inc.
Contract Amount: Water Improvements - $ 62,100.00
Wastewater Improvements - $ 95,620.00
District: Matoaca
",reparer: Michael A. Nannery, P. E. Title: Assistant QirectoL-g��
Attachments: Yes No #
CHESTERFIELD • ;
BOARD OF SUPERVISORS Page 2 of 4
AGENDA
Summary of Information: ( oniing
2. Contract Number: 07-0188
Project Name: Sycamore Veterinary Hospital
Location: 13217 Midlothian Turnpike
Developer: Dry Creek Run, LLC
Contractor: Castle Equipment Corporation
Contract Amount: Water Improvements - $ 25,745.00
Wastewater Improvements - $ 46,122.00
District: Midlothian
3. Contract Number: 09-0105
Project Name: Silver Mews Section B2
Location: 3700 Laroux Avenue
Developer: Terraforge Ventures, LLC
Contractor: Castle Equipment Corporation
Contract Amount: Water Improvements - $ 59,738.00
Wastewater Improvements - $ 75,935.00
District: Dale
4. Contract Number: 15-0218
Project Name: Towne Place at Huguenot
Location: 1403 Huguenot Road
Developer: Huguenot Towneplace, LLC
Contractor: MGT Construction
Contract Amount: Water Improvements - $ 108,306.00
Wastewater Improvements - $ 63,125.00
District: Midlothian
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 3 of 4
AGENDA
SummaSummaEy of Information: (Continue
5. Contract Number: 15-0342
Project Name: Bridgewood Crossing Phase 1
Location: 12451 Hull Street Road
Developer: Rebkee Partners Lonas, LLC
Contractor: Richard L. Crowder Construction Co.
Contract Amount: Water Improvements - $ 70,316.00
Wastewater Improvements - $ 55,364.00
District: Clover Hill
6. Contract Number: 15-0361
Project Name: Kick Back Jacks
Location: 10330 Midlothian Turnpike
Developer: T. K. Tripps Properties I LP
Contractor: Colmar Contracting, Inc.
Contract Amount: Water Improvements - $ 39,254.00
District: Midlothian
7. Contract Number: 16-0130
Project Name: 12602 Easy Street Sewer Extension
Location: 12602 Easy Street
Developer: Benjamin F. Benton
Contractor: C & M Utility Contractors, Inc.
Contract Amount: Wastewater Improvements - $ 14,312.00
District: Bermuda
■; D
_-"1wOARD OF SUPERVISORS Page 4 of 4
AGENDA
Summary of Information: (Continued)
8. Contract Number: 16-0171
Project Name: Richmond Steel Fire Line
Location: 14500 Jefferson Davis Highway
Developer: South Atlantic Properties, Inc.
Contractor: Atlantic Constructors, Inc.
Contract Amount: Water Improvements - $ 4,200.00
District: Bermuda
9. Contract Number: 16-0174
Project Name: Timbales Fire Sprinkler Line
Location: 7225 Hull Street Road
Developer: Timberly, LLC
Contractor: Underground Services First
Contract Amount: Water Improvements - $ 26,700.00
District: Midlothian
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of I
AGENDA
Meeting Date: August 24, 2016 Item Number: 9.B.
T
Report on Status of General Fund Balance, Reserve for Future Capital
Projects, District Improvement Funds, and Lease Purchases
County Administrator,,`
Board Action Requested:
Acceptance of attached report.
Attachments:■
Title: Director of Accounting
' is
8/24/2016
% of General Fund
Fiscal Year Budgeted Expenditures
2013 $53,495,000 8.0%
2014 $55,000,000 8.1%
2015 $57,248,000 8.1%
2016 $58,668,400 8.1%
2017 $60,004,400 8.0%
CHESTERFIELD COUNTY
8/24/2016
Board
Meeting
Bate
Description
Amount
Balance
FOR FISCAL YEAR 2015 BEGINNING JULY 1, 2014
4/23/2014
FY2015 Budget Addition
23,885,400
29,823,297
4/23/2015
FY2015 Capital Projects
(21,529,100)
8,294,197
Additional funding for renovations to the Police building and
8/27/2014
adjoining lobby area
(1,000,000)
7,294,197
3/27/2015
Return funds from completed projects
20,865
7,315,062
4/7/2015
Return funds from completed projects
18,333
7,333,395
5/29/2015
Return funds from completed projects
523
7,333,918
6/10/2015
Return funds from completed projects
4,573
7,338,491
6/30/2015
Return funds from completed projects
10,359
7,348,850
FOR FISCAL YEAR 2016 BEGINNING JULY 1, 2015
4/15/2015
FY2016 Budget Addition
24,488,500
31,837,350
4/15/2015
FY2016 Capital Projects
(23,886,000)
7,951,350
FOR FISCAL YEAR 2017 BEGINNING JULY 1, 2016
4/13/2016
FY2017 Budget Addition
26,794,600
34,745,951
4/15/2016
FY2017 Capital Projects
(26,636,500)
8,109,451
Pending outcome of FY2016 audit results
-
CHESTERFIELD COUNTY
6
District
Maximum
Carry Over
from
Prior Fears
FY20I7
Appropriation
funds Used
Year to Date
Items on
8/24 Agenda
Balance
Pending
Board
Approval
Bermuda
$35,016
$33,500
$0
$6,997
$61,519
Clover hill
37,500
33,500
0
0
71,000
Dale
37,500
33,500
0
2,100
68,900
Matoaca
37,500
33,500
0
0
71,000
Midlothian
37,500
33,500
0
3,000
68,000
County Wide
0
0
0
0
0
s yA I-Vf,aa
Prepared by
Accounting Department
July 31, 2016
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Outstanding
Date
Original
Date
Balance
Began
Description
Amount
Ends
July 31, 2016
04/99
Public Facility Lease — Juvenile Courts Project
$ 16,100,000
01/20
$ 3,255,000
(Refinanced 10/10)
10/04
Cloverleaf Mall Redevelopment Project**
16,596,199
10/20
7,347,868
12/04
Energy Improvements at County Facilities
1,519,567
12/17
263,624
05/06
Certificates of Participation* —Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems
11,960,000
11/24
440,000
08/07
Certificates of Participation* — Building
Expansion/Renovation, Equipment
Acquisition
22,220,000
11/27
2,330,000
06/12
Certificates of Participation Refunding —
Building Acquisition, Construction, Expansion,
Renovation, Installation, Furnishing and
Equipping; Acquisition/Installation of
Systems; Equipment Acquisition
19,755,000
11/24
18,065,000
9/14
Dell Financial Services - Middle School Chromebooks
4,146,000
01/17
1,247,748
8/15
Dell Financial Services - High School Chromebooks
5,633,259
08/17
3,353,198
9/15
Master Equipment Lease Purchase Agreement -
School buses
8,649,800
09/22
8,065,213
5/16
Certificates of Participation —
Building Expansion, Renovation, Installation
Equipping
6,665,000
10/36
6,665,000
5/16
Certificates of Participation Refunding —
Building Acquisition, Construction, Expansion,
Renovation, Installation, Furnishing and
Equipping; Acquisition/Installation of
Systems; Equipment Acquisition
13,140,000
10/27
13,140,000
*Partially Refinanced 06/12 and 5/16
**Amended and restated 12/14
TOTAL APPROVED
AND EXECUTED
$ 126,384,825
$ 64,172,651
PENDING EXECUTION
None
s yA I-Vf,aa
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
ate: August 24, 2016 Item Number: 9.C.
Report of Planning Commission Substantial Accord Determination for Zaremba
Metro. Midlothian, LLC (Case 16PD0247) to Permit a Small Cell Communications
Facility in a General Industrial (I-2) District
• • • .:, ,. 1 94
On July 19, 2016, the Planning CommissioH determined that the proposed small
cell communications facility (roof -mounted antenna located inside a faux
brick column on the roof parapet) is in substantial accord with the
Comprehensive Plan, as per attached (Case 16PD0247). (AYES: Wallin, Freye,
Jackson, Jones and Sloan). Staff recommends no action.
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final.
-•. - • A. Turner
Attachments: Yes NQ,
• • f
APPLICANT'S REQUEST
Substantial accord determination to permit a small cell communication facility in a General
• (1-2) District.
A roof -mounted (data node/small cell) antenna facility on a commercial building is planned. The
small cell communication facility will be located inside a faux brick column on the roof parapet.
•
A_.____Conditions may be impo sed.
B. Under the Federal Telecommunications Act, localities cannot regulate cell towers on the basis of possible
health or environmental effects of radio frequency emissions.
C. The FCC requires final action on telecommunication tower requests, including small cells, within a
reasonable period of time which it interprets to be 150 days from application submittal. This application
was submitted • May 6, 2016 and 150 ♦. therefrom is October 3, 2016.
D. Conditions and graphics are located in Attachments I and 2.
PLANNING APPROVAL
COMMISSION
(7/19/2016)
RECOMMENDATION
RECOMMEND APPROVAL
• Complies with Public Facilities Plan, an element of the
STAFF Comprehensive Plan
• Ordinance and conditions minimize the possibility of any
adverse impact on area properties
Providing a FIRST CHOICE community through excellence in public service I' (I I G1
d ® `
16PD0247-2016AUG24-BOS-RPT
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Map 2: Comprehensive Plan
Classification: REGIONAL MIXED USE
The designation suggests the property is appropriate for an integrated mixture of highly concentrated
corporate office, commercial, light industrial/research and development, and higher density residential
uses with public open spaces. The Public Facilities Plan, an element of the Comprehensive Plan suggests
, Comprehens�_
that telecommunication facilities should be co -located or incorporated into existing buildings whenever
feasible, to minimize impacts on existing and future areas of development.
Low Densit�
Residential
t- Aeditar High
Density
e Use ni�yjtiaf
Corporate Officel
Research & De've"lopmenw-L
—L-ight,ind ustria6, L -T
. ....... .......... . ......
E3600 Subject Property 0 300 01 60Feet E
Map 3: Surrounding Land Uses & Development
Westchester Commons
Shopping Center
V
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Way N
Watkins Cent
Parkway W E
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MY0
PROPOSAL
A build ing-mou nted data node/small cell antenna within the Westchester Commons shopping
center is planned. This proposal consists of an antenna located inside an architectural column,
which would be re -sheathed in RF transparent material (fiberglass) designed to appear as brick,
*n the roof parapet. The architectural column will extend approximately 4.5 feet above ridge
line of the building and will be painted to match the adjacent brick column on the same building
C-levation. (Conditions 1 and 2)
ZONING ORDINANCE
The request property is part of the Westchester Commons shopping center. Communication
small cells are a restricted use in 1-2 Districts. These restrictions provide for three (3) options.
For those small cells located on buildings, ordinance restrictions include the following:
• antennas must be architecturally incorporated into the design of a building;
• mechanical equipment must be screened in accordance with ordinance requirements;
and
• at such time as the srneU cell ceases to be used for communication purposes for three
(3) consecutive months, the antennas and all associated equipment are removed from
the property.
The applicant indicates this facility will improve wireless service to customers and employees of
businesses located in the shopping center.
This proposal consists of an antenna located inside an architectural column designed to appear
as brick column on the roof parapet. The architectural column extends approximately four (4)
feet six (6) inches above the top of the roof parapet and will be painted to match and resemble
the adjoining brick column (Conditions 1 and 2). Mechanical equipment will also be located on
the roof of the building behind the existing parapet.
Approved
Rezoned of 786.4 acres to General Industrial (1-2) with
(02/22/2006)
Conditional Use Planned Development to permit
-----L-exceptions
to Ordinance requirements.
I Substantial Accord Determination to permit a roof -
Approved
ounted (data node/small cell) antenna on an adjoiningi
(01/28/2015)
building (15400 WC Commons Way) in the shopping
center. As of today, this antenna has not been installed.
PROPOSAL
A build ing-mou nted data node/small cell antenna within the Westchester Commons shopping
center is planned. This proposal consists of an antenna located inside an architectural column,
which would be re -sheathed in RF transparent material (fiberglass) designed to appear as brick,
*n the roof parapet. The architectural column will extend approximately 4.5 feet above ridge
line of the building and will be painted to match the adjacent brick column on the same building
C-levation. (Conditions 1 and 2)
ZONING ORDINANCE
The request property is part of the Westchester Commons shopping center. Communication
small cells are a restricted use in 1-2 Districts. These restrictions provide for three (3) options.
For those small cells located on buildings, ordinance restrictions include the following:
• antennas must be architecturally incorporated into the design of a building;
• mechanical equipment must be screened in accordance with ordinance requirements;
and
• at such time as the srneU cell ceases to be used for communication purposes for three
(3) consecutive months, the antennas and all associated equipment are removed from
the property.
The applicant indicates this facility will improve wireless service to customers and employees of
businesses located in the shopping center.
This proposal consists of an antenna located inside an architectural column designed to appear
as brick column on the roof parapet. The architectural column extends approximately four (4)
feet six (6) inches above the top of the roof parapet and will be painted to match and resemble
the adjoining brick column (Conditions 1 and 2). Mechanical equipment will also be located on
the roof of the building behind the existing parapet.
PUBLIC FACILITIES PLAN
The proposed communications tower satisfies the criteria of location, character and extent as
specified in the Code of Virginia. Specifically, the Public Facilities Plan an element of the
Comprehensive Plan, promotes minimizing the numbers of towers and their impact on the
surrounding area through:
• Co -location nnexisting telecommunications towers, or
• Architectural incorporation into existing building features.
The following provides an overview of conditions to mitigate the impact of the small cell
communications facilities on area properties:
General Overview
Requirements
Details
• Antenna located in architectural column, re -sheathed
in fiberglass material
Design, Color and Lighting
9 Painted to match adjoining brick column
• Lighting not permitted
Condition 1
Plan and Ordinance
Required to screen mechanical equipment
Screening
Ordinance
Height
Not to exceed 4.5 feet above ridge line of the building
Condition 2
LRequired if use ceases for more than 3 consecutive
Removal
mo s
months
Ordinance
As conditioned, the proposed small cell communications facility is consistent with Ordinance
criteria and complies with the Comprehensive Plan.
FIRE SERVICE
Staft�ConTact- )�hthony Batten (804-7i7-6167) BattenA@chesterfield.gov
ILA ut"21111=1111§1 I 116VILUO 1110
County Department of Transportation has no comment on this request.
VDOT has no comment on this request.
•NTY COMMUNICATIONS
(oko804-717-6950) vestr@chesterfield.gov
The system installation may be approved meeting the standard conditions regarding
interference to Chesterfield County Radio and Microwave Systems.
COUNTY AIRPORT
staff Contact. Jeremy Wilkinson (804-768-7700) wi I kinsonj r gov
011120411917MURIMMMIll
I
Size of Existing Line Connection Required by County Code?
7 16 P D0247 -2016A U G 24-
Environmental Engineering has no comment on this request.
Applicant $Ubmittals
WYMP-11JUS, Application submitted
77777--7-7 -------
Pla�ni n -g Commission Meefing
• Citizen Comments
No citizens spoke to this case
Commission Discussion
• Consistent with Plan
• No opposition expressed to the request
Motion: Jones Second: Freye
AYES: Wallin, Sloan, Freye, Jackson and Jones
The Board of Supervisors on Wednesday, August 24, 2016, beginning at 3:00 p.m., w
consider this reauest. i
�Rlwfflflifflz $��' 0 �316
Note:
The following conditions were recommended by Staff and approved by the Planning
Commission
1. The color, design and lighting system for the small cell shall be as follows:
a. The antenna shall be located inside an architectural column, re -sheathed in RF
transparent material designed to appear as brick, which may extend no more
than four (4) feet six (6) inches above the ridge line of the building, generally as
located on Graphic 1, Attachment 2.
b. The components of the small cell equipment shall have a durable finish color
that matches the building upon which it is located, as approved by the Planning
Department. The finish color shall be maintained to address fading, flaking, or
other finish issues, as determined by the Planning Department, to include
matching any repainting of the building upon which it is mounted
2. The antenna shall not exceed a height of four Nj feet six /5\ inches above the ridge line
of the building. (P)
10 16PD0I47-20I6AUG24'
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12 16PDO247-2016AUG24-8
mmmm
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: August 24, 2016 Item Number: 9.D.
Report of Planning Commission Substantial Accord Determination for KPC
Properties (Case 16PD0248) to Permit a Small Cell Communications Facility in
a Residential (R-7) District
• MM
On July 19, 2016, the Planning Commission determined that the proposed small
cell communications facility (roof -mounted antenna located inside a vent
designed to appear as a chimney vent) is in substantial accord with the
Comprehensive Plan, as per attached (Case 16PD0248). (AYES: Wallin, Freye,
Jackson, Jones and Sloan). Staff recommends no action.
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final.
Preparer: Kirkland A. Turner
Attachments: Yes
APPLICANT'S REQUEST
Substantial accord determination to permit a small cell communication facility in a Residential (R-
7) District.
A roof -mounted (data node/small cell) antenna facility on a commercial building is planned. The
small cell communication facility will be located inside a vent designed to appear as a chimney
A. Conditions may be imposed.
B. Under the Federal Telecommunications Act, localities cannot regulate cell towers on the basis of possible
health or environmental e ects o radio requency emissions.
C. The FCC requires final action on telecommunication tower requests, including small cells, within a
reasonable period of time which it interprets to be 150 days from application submittal. This application
was submitted on May 6, 2016 and 150 days therefrom is October 3, 2016.
D. Conditions and graphics are located in Attachments I and 2.
PLANNING APPROVAL
COMMISSION
RECOMMENDATION
RECOMMEND APPROVAL
• Complies with Public Faci�lifiesPlan an element of the
STAFF Comprehensive Plan
• Ordinance and conditions minimize the possibility of any
adverse impact on area properties
Providing � a o c&I
jZ
ii
�
\» \
_�
Map 2: Comprehensive Plan
The designation suggests the property is appropriate for amaximum of2]]dwellings per acre. The Public
Facilities Plan ene|ennentof1he suggests that te|ecornnnunicationfaci|idesshould
beco-located orincorporated into existing buildings vvheneverfeasible, tominimize impacts onexisting
and future areas nfdevelopment.
400 mm u400 E
��0 Su�eo%�mm���� w+
16PDO248'2016AUG24'8
Case Number
BOS Action
Request
Approved
to R-7, B-1 and M-1 with conditional use to permit use and
74SNO021
(05/8/1974)
bulk exceptions. A mixed use development containing
single-family, multi -family, commercial and light industrial
uses was planned and developed as Brandermill.
75SNO085,
Various land use amendments to the original zoning case
75SNO201,
(74SNO021) to modify sign requirements, parking setbacks
79SNO134,
and space sizes, building setbacks, firewall requirements,
80SNO161,
Approved
and permitted uses.
80SNO162,
(Various
81SNO012,
Approval Dates)
PROPOSAL
A building -mounted data node/small cell antenna located on top of an existing restaurant building
within Sunday Park (part of the greater Brandermill community) is planned. This proposal consists
of an antenna located in a chimney vent on top of an existing decorative chimney. The chimney
match the building. (Conditions 1 and 2)
ZONING ORDINANCE
The request property is part of a runnnnerc|a| park within the 8randernni|| Community.
Communication srna|| cells are a restricted use in R-7 Districts. These restrictions provide for
two (2) options. For those snno|| cells located on buildings, ordinance restrictions include the
• antenna is architecturally incorporated into the design of building on property used
primarily for nonresidential purposes such as, but not limited to, churches or schools;
p mechanical equipment must bescreened inaccordance with ordinance requirements;
and
• at such time as the snoa|| cell ceases to be used for communication purposes for three
(S) consecutive months, the antennas and all associated equipment are removed from
the property.
The applicant indicates this facility will improve wireless service to customers and employees of
the restaurant and other area development in Sunday Park.
This proposal consists of an antenna located in a vented pipe on top of an existing decorative
chimney. The vented pipe extends approximately four (4) feet above the top of the chimney
column and will be painted to match the building (Conditions 1 and 2). Mechanical equipment
will be located inside the attic of the building and not visible to the public.
PUBLIC FACILITIES PLAN
The proposed communications tower satisfies the criteria of location, character and extent as
specified in the Code of Virginia. Specifically, the Public Facilities Plan an element of the
Comprehensive Plan, promotes minimizing the numbers of towers and their impact on the
surrounding area through:
• Co -location on existing telecommunications towers, or
• Architectural incorporation into existing building features.
The following provides an overview of conditions to mitigate the impact of the small cell
communications facilities on area properties:
General Overview
Requirements
Details
• Antenna located in a vent pipe that will appear as a
chimney vent
Design, Color and Lighting
9 Painted to match building
• Lighting not permitted
Condition 1
Plan and Ordinance
Required to screen mechanical equipment
Screening
Ordinance
Height
Not to exceed 4 feet above the top of the chimney
Condition 2
Required if use ceases for more than 3 consecutive
Removal
months
Ordinance
As conditioned, the proposed small cell communications facility is consistent with Ordinancc
criteria and complies with the Comprehensive Plan.
G 16PDO248-2016AUG24-
FIR"RVICE
Staff Cclntact*� Anthony Batten � (804-717-6167) BattenA@chesterfield.gov
This request will have a minimal impact on Fire and EMS.
in FM
119filven, FM I Am's 0
County Department of Transportation has no comment on this request.
I I ff R MOT =-
COUNTY COMMUNICATIONS
StatCointad. Ro�bert V6t (804-717-6950) vestr@chesterfield.gov
The system installation may be approved meeting the standard conditions regarding
interference to Chesterfield County Radio and Microwave Systems.
COUNTY AIRPORT
!iIiiiii!i1ill
11111 lipm , r6r,
Aw 4 M41
Water and Wastewater Svstems
rano Wrow-l! I � I I =11 I 2!� I FAMM =$1, -nil I M WHIMMI'Mmi �,�
7 16PD0248-2016AUG24-BOS-RPT
11)
Currently
Serviced?
Size of Existing Line
Connection Required by County Code?
rano Wrow-l! I � I I =11 I 2!� I FAMM =$1, -nil I M WHIMMI'Mmi �,�
7 16PD0248-2016AUG24-BOS-RPT
11)
��Ilg�lllll
PlIGGIS9,
Application submitted
Planning Comf
Citizen Comments
No citizens spoke to this case
Commission Discussion
w Consistent with Plan
• No opposition expressed to the request
Motion: Freye Second: Jones
AYES: Wallin, Sloan, Freye, Jackson and Jones
The Board of Supervisors on Wednesday, August 24, 2016, beginning at 3:00 p.m.,
consider this request. i
Note:
The following conditions were recommended by Staff and approved by the Planning
Commission
a. The antenna shall be located inside a vent pipe which may extend no more than
four (4) feet above the existing top elevation of the chimney, generally as
located on Graphic 1, Attachment 2.
b. The components of the small cell equipment shall have a durable finish color
that matches the building upon which it is located, as approved by the Planning
Department. The finish color shall be maintained to address fading, flaking, or
other finish issues, as determined by the Planning Department, to include
matching any repainting of the building upon which it is mounted
2. The antenna shall not exceed a height of four (4) feet above the existing top elevation of
the chimney. (P)
000191000191��
00,01.52
x
ZP
777,
�vV
12 16PDO248-2016AUG24-BOS-RPT
13 16P D0248-2016AU G 24-BOS- RPT
c"), I r, �D,, , "
COUNTYm
BOARD OF SUPERVISOO
AGENDA
Report of Planning Commission Substantial Accord Determination for
Chesterfield County Community Services Board (Case 16PD0254) to Permit a
Government Office in a Light Industrial (I-1) District
On July 19, 2016, the Planning Commission determined that the proposed
government office use within an existing office building to provide a
relocation office for the Chesterfield Community Services Board is in
substantial accord with the Comprehensive Plan, as per attached (Case
16PD0254). (AYES: Wallin, Freye, Jackson, Jones and Sloan). Staff
recommends no action.
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final.
Preparer: Kirkland A. Turner Title: Director of Planning
Attachments. Yes E]
No
,of
J MWIPULTA411.0st-1
r4TI- I � I � I � I ! I f I I I I I III I I � I � I � I i I � I 1 11 � I
STAFF'S ANALYSIS
AND
RECOMMENDATION
Board of Supervisors (BOS)
Meeting Date:
AUGUST 24, 2016
Applicant's Agent:
JEWELL HUNTER
(804-768-7225)
RYAN RAMSEY (804-768-7592)
CHESTERFIELD COUNTY, VIRGINIA
Magisterial District: CLOVER HILL
9701 Farrar Court
Substantial accord determination to permit a government office in a Light Industrial (1-1) District.
Relocation of the Chesterfield Community Services Board office into an existing office building is
planned.
Note:
Conditions may be imposed.
DETERMINATION
PLANNING APPROVAL
COMMISSION
(7/19/2016)
RECOMMENDATION
RECOMMEND APPROVAL
• Complies with Public Facilities Plan, an element of the
Comprehensive Plan
STAFF 0 Proposed office location is easily accessible to program
participants and employees
0 Adequate vacant office space is not available in the
Government Center Complex
• Satisfies the criteria of location, character and extent as
specified in the Code of Virginia
101, 0 01 b 6
0\
4ZI
Request
Property
A
Substantial accord determination to permit a government office in a Light Industrial (1-1) District.
Relocation of the Chesterfield Community Services Board office into an existing office building is
planned.
Note:
Conditions may be imposed.
DETERMINATION
PLANNING APPROVAL
COMMISSION
(7/19/2016)
RECOMMENDATION
RECOMMEND APPROVAL
• Complies with Public Facilities Plan, an element of the
Comprehensive Plan
STAFF 0 Proposed office location is easily accessible to program
participants and employees
0 Adequate vacant office space is not available in the
Government Center Complex
• Satisfies the criteria of location, character and extent as
specified in the Code of Virginia
101, 0 01 b 6
'M 03 Of W, " - -4
El
3
16PDO254'2016AUG24'8 0 S7
Map 2: Comprehensive Plan
Classification: CORPORATE OFFICE/RESEARCH & DEVELOPMENT/L|GHT|NDUSTR|AL
The designation suggests the property is appropriate for corporate office, research, laboratories, and
light manufacturing and assembly uses that are generally dependent upon raw materials first processed
|
elsewhere. The uses are located conor)|ete|vvvithin an enclosed bui|din�. |
ElSubject Property I Feet +
40400 o
Map 3: Surrounding Land Uses & Development
4 16PD0254-2016AUG24-BOS-RPT
Approved planned development to permituse and bulk exceptions.
815NO072 /08/25/1981\
A nixed use development containing two car dealerships,
office/warehouse development, and single-family
subdivision was planned.
PROPOSAL
The Chesterfield County Community Services Board proposes to relocate their offices for the
Chesterfield Infant & Residential Services Programs from 101 Buford Road to an existing office
building in the Moorefield Office Park. Approximately 11,000 square feet of office space would be
leased. It is anticipated that forty (40) employees, located within twenty-four (24) shared offices,
will work in this location daily. No modifications to the exterior of the building or site are
proposed. Existing parking for the building will accommodate this use.
The Chesterfield Infant & Residential Services Program provides early intervention support and
services families with infants and toddlers who are not developing as expected or who have a
medical condition that delays normal development. The applicant indicates that the location of
this building is convenient for stakeholders who are served by these programs.
The proposed relocation of the government office satisfies the criteria of location, character
and extent as specified in the Code of Virginia,.
The Public Facilities Plan an element of the Comprehensive Plan, suggests general government
administrative functions be developed and concentrated at the Government Center (Route 288
and Iron Bridge Road) so as to centralize delivery of services to the public and promote efficient
interaction among County Departments. The Plan also recognizes the need to provide adequate
facilities and service coverage to county citizens, basing locational decisions on objective
assessment of need, demand, capacities and fiscal responsibility.
The applicants have indicated that they explored availability of office space in the Governmeni
Center. However, no vacant space was available for this office relocation. Therefore, the next
option was to lease office space at a new location located near a major arterial that has
convenient access for program participants and employees. The proposed office location is located
near Midlothian Turnpike as well as Powhite Parkway (located one (1) mile to the east).
Given the limitations on available spare in the Government Center, the request property will
permit both Community Service Board Programs to be located in a single building. The building's
location would oUovv program users to conveniently obtain services, permit employees offices to
be centrally located, and provide easy access for employees to reach to program user homes.
5 16PDO254'2016AUG24'BOS'RPT
����������o�
������,�����
0- A hony Batten (804-717 67) BattenA@chesterfield.gov
This request will have a minimal impact on Fire and EMS.
COUNTY DEPARTMENT OF TRANSPORTATION
The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county -wide
transportation needs that are expected to mitigate traffic impacts of future growth. The
anticipated traffic impact of the proposal has been evaluated and it is anticipated to be
The proposal's impacts on the County's utility system are detailed in the chart below:
Currently Size of Existing Line Connection Required by County Code?
Environmental Engineering has no comment on this request.
�
�� �
��~�����
Applicant Submittals
5/25/16 1 Application submitted
Planning Commission Meeting
7/19/16 Citizen Comments
No citizens spoke to this case
Commission Discussion
• Consistent with Plan
• Proposed use located within an existing building
Motion: Freye Second: Sloan
AYES: Wallin, Sloan, Freye, Jackson and Jones
The Board of Supervisors on Wednesday, August 24, 2016, beginning at 3:00 p.m., wili'
consider this reauest.
Meeting Date: August 24, 2016 Item Number: 9.F.
Report of Planning Commission Substantial Accord Determination for
Chesterfield County Public Schools (Case 16PD0257) to Permit a Public
Elementary School in an Agricultural (A) District
On August 16, 2016, the Planning Commission determined that the proposed new
elementary school (a replacement facility for the existing Beulah Elementary
School) is in substantial accord with the Comprehensive Plan, as per
attached (Case 16PD0257). (AYES: Wallin, Freye, Jackson, Jones and Sloan).
Staff recommends no action.
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final.
` - a . d A. Turner
Attachments: 77
CASE NUMBER: 16PD02S7
ADDENDUM
Board of Supervisors (BOS)
Meeting Date:
AUGUST 24, 2016
Applicant's Agent:
CHRISTOPHER A. SORENSEN
(804-748-1729)
RYAN RAMSEY (804-768-7592)
�
�
Magisterial District: DALE
ID
Request
roperty
Substantial accord determination to permit a public elementary school in an Agricultural LA\
A new elementary school is planned. The new school facility would replace the existing Beulah
Elementary School, located at 4216 Beulah Road.
M.
A. Conditions may be imposed.
B. Conditions are located in Attachment 1.
The purpose of this Addendum is to provide the Planning Commission's recommendation from their
August 16, 2016 public hearing.
The Planning Commission held a public hearing on this case at their meeting on August 16, 2016.
Their determination is provided below.
Staff continues to recommend approval of this request as outlined on the following page.
DETERMINATION
PLANNING APPROVAL
COMMISSION
�
_�
Providing FIRST CHOICE community through excellence in public service
• Satisfies the criteria of location, character and extent as
STAFF specified inthe Code of Virginia
• Complies with Public Facilities Plan an element of the
Comprehensive Plan
• Ordinance and conditions minimize the possibility of any
adverse imoact on area r)roDerties
2 16PDU257'2016AUG24'8OS2'Xbb~=~~^~^
NPINEN-M.
MINNOM
6/6/16 Application submitted
Community Meetings
7/26/16 & Issues Discussed
8/1/16 • Questions and comments from citizens included:
0 Design of the school as well as its capacity and cost
0 Traffic speed and volume concerns along Beulah Road
0 Changes to existing attendance zones
0 Parking for staff and parents at school events
0 Reuse of the current Beulah Elementary School
• Additional questions relative to ongoing transportation and utility projects
along Beulah Road, in the vicinity of the new school, were also discussed
Tanning -Co mission Meeting
8/16/16 Citizen Comments
No citizens spoke to this case
Commission Discussion
• First community meeting held on July 26th
lacked notification to
adjacent property owners
• A second community meeting, with successful notification to
adjoining property owners, was held on August 1St to field questions
or concerns about the request
• Consistent with Plan
• Ordinance and conditions minimize impact
Determination: APPROVAL SUBJECT TO THE CONDITIONS IN
ATTACHMENT 1
Motion: Jackson Second: Sloan
AYES: Wallin, Sloan, Freye, Jackson and Jones
The Board of Supervisors on Wednesday, August 24, 2016, beginning at 3:00 p.m., will
consider this request.
r 2 Cb
ISTUTNUM
Note:
The following conditions were recommended by both Staff and Planning Commission
1. Pesign District. Except where the requirements of the underlying Agricultural (A) zoning
are more restrictive, development of the property shall conform to the requirements of
the Zoning Ordinance for Corporate Office (0-2) Districts in the Emerging Growth Design
District. (P)
2. Recreational Facility Setbacks.
With the exception of playground areas which accommodate swings, jungle
,, �Ams or similar facilities outdoor jdakfiaLds, courts _swdnuning �Cools and similar
active recreational facilities shall be located a minimum of 100 feet from any
proposed or existing single-family residential lot line and a minimum of fifty (50)
feet from any existing or proposed public road. Nothing herein shall prevent
development of indoor facilities and/or parking within the 100 setback. Within
the 100 foot and fifty (50) foot setbacks, a fifty (50) foot buffer shall be provided
along the perimeter of all active recreational facilities except where adjacent to
any existing or proposed public roads. These buffers shall conform to the
requirements of the Zoning Ordinance for fifty (50) foot buffers.
b. Any playground area (i.e. area accommodating swings, jungle gyms or similar
such facilities) shall be located a minimum of forty (40) feet from all property
lines. A forty (40) foot buffer shall be provided along the perimeter of these
facilities except where adjacent to any existing or proposed public roads. These
buffers shall conform to the requirements of the Zoning Ordinance for fifty (50)
foot buffers. (P)
3. Dedication. Prior to any site plan approval, or within sixty (60) days of a written request
by the Transportation Department, whichever occurs first, forty-five feet of right of way
on the south side of Beulah Road, measured from the centerline of that part of Beulah
Road immediately adjacent to the property shall be recorded. (T)
4. Access. Direct vehicular access from the property to Beulah Road shall be limited to tw*
(2) entrances/exits. The exact locations of these accesses shall be approved by thiz
I
5. Road Improvements. Prior to the issuance of an occupancy permit, the following road
improvements shall be completed, as determined by the Transportation Department:
Construction of additional pavement along Beulah Road to provideleft and right
turn lanes at each approved access.
4 16PD0257-2016AUG24-BOS-A,
'jG20
b. Construction of pedestrian accommodations, as determined by the
Transportation Department, which may include a sidewalk along the south side
ofBeulah Road for the entire property frontage.
C. Installation of school area traffic control signs along Beulah Road, as determined
by the Transportation Department, which include flashing school zone signs.
d. Recordation of any additional right-of-way (or easements) required for the
improvements identified above. (T)
5 16PDO257-2016AUG
Substantial accord determination to permit e public elementary school in on Agricultural (A)
A new elementary school is planned. The new school facility would replace the existing Beulah
Elementary School, located at 4216 Beulah Road.
A. THIS CASE IS SCHEDULED FOR A PLANNING COMMISSION PUBLIC HEARING ON AUGUST 16,2016.
B. Conditions may be imposed.
C. Conditions are located in Attachment 1.
DETERMINATION
PLANNING STAFF WILL ADVISE THE BOARD OF THE COMMISSION'S ACTION
COMMISSION
RECOMMENDATION
RECOMMEND APPROVAL
• Satisfies the criteria of location, character and extent as
STAFF specified in the Code of Virginia
• Complies with Public Facilities Plan, an element of the
Comprehensive Plan
• Ordinance and conditions minimize the possibility of any
adverse impact on area properties
Providing a FIRST CHOICE community through excellence in public service 0 0 (-'310'? 6 a
0 i,.,Iv 0 2 d - 0
►m
16PD0257-2016AUG24-BOS-RPT
OD )(D'2 I I
Map 2: Comprehensive Plan
ig,
DEVELOPMENT/LIGHT INDUSTRIAL
The designation suggests the property is primarily appropriate for 2.0 to 4.0 dwellings per acre with
a small portion of the property appropriate for an integrated mixture of highly concentratei�
coroorate office. lieht industrial/research and develor)ment uses.
R&M 1-flEff 11=1 rU =-.N=-- 07,��
4 16PD0257-2016AUG24-BOS-RPT
G, � 0 2 i 2
PROPOSAL
A new elementary school, serving as a replacement to the existing Beulah Elementary School, is
planned. The existing facility was constructed in 1928. The new facility would be located on
approximately thirty-one (31) acres with an educational building, parking area, bus loop and
outdoor recreational facilities, such as a playground and sports fields. This proposed location is
school would be for approximately 750 students.
PUBLIC FACILITIES PLAN
The proposed elementary school satisfies the criteria of location, character and extent as
specified in the Code of Virginia. Specifically, the Public Facilities Plan an element of the
replaced between the years of 2014-2020. Recommended site criteria for new facilities include:
• Located on e nnininnuno of twenty (JO) acres;
• Have direct access toatleast one collector road;
• Contain the school's own athletic fields, practice areas and playgrounds for students as
well as for use by the residents in adjoining community (where appropriate); and
m Located within residential areas, not along a major arterial road or within a non-
residential area.
While the proposed school facility will front and have access to Beulah Road, a major arterial,
the site is located in an existing residential area, on thirty-one (31) acres, and have controlled
access to the site that would be approved by the County's Transportation Department.
Therefore, the impacts of fronting a major arterial will be minimized. The remaining criteria of
the Public Facilities Plan would be achieved with the preliminary site design of the school.
The existing Beulah Elementary School site is located within two (2) revitalization areas, the
Meadowdale/Meadowbrook Special Focus Area and the Beulah Elementary School Revitalization
Area. The Plan encourages replacement of public facilities in these revitalization areas where
renovation or maintenance of existing facilities is not feasible. The applicant's proposal to replace
the existing school facility within close proximity to the current location would support the Plan's
general revitalization goal to encourage public facility parity throughout the County.
DEVELOPMENT STANDARDS & SETBACKS
Typically nonresidential development would comply with the Emergent Growth Design District
standards within commercial, office or industrial zoning districts. The applicant's request would
maintain the site's current agricultural zoning with substantial accord approval to permit a public
school. Therefore, building setbacks would normally comply with agricultural standards and
parking areas setbacks would comply with Emergent Growth Design District standards.
S 16PDO257-28016AUG24-B0SRPT
�������������������
���
As conditioned, building and parking area improvements on the request property would be
regulated by Emerging Growth Design District standards for the Corporate Office (O -Z) District,
except where the requirements ofthe underlying Agricultural /A\zoning are more restrictive.
To address the potential impact of outdoor recreational facilities near existing dwellings,
Condition 2 contains a provision to provide a noinirnunn setback and buffer requirement for
outdoor recreational facilities, including playgrounds.
FIRE SERVICE
Stafftontact- Anthony Batten (804-717-6167) BattenA@chesterfield.gov
COUNTY DEPARTMENT OF TRANSPORTATION
Staff Contact, Jim Banks (804-748-1037) banksj@chesterfield.gov
The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-widt
transportation needs that are expected to mitigate traffic impacts of future growth. The
anticipated traffic impact of the proposal has been evaluated and recommendations ar&-
detailed in the chart below:
Recommendations
Conditions
Right of Way Dedication
0 45 feet from centerline along Beulah Road.
Condition 3
Vehicular Access Control
* Access to Beulah Road limited to 2 entrances/exits.
Condition 4
Road Improvements
• Additional pavement along Beulah Road to provide
left and right turn lanes at each approved access.
• Providing pedestrian accommodations, which may
include construction of a sidewalk along the south
side of Beulah Road for the property frontage.
Condition 5
• Installation of school area traffic control signs along
Beulah Road.
Note: "Off-site" right of way may need to be acquire to
provide the road improvements listed above.
7 16PDO257'2816AUG24-BOS-RPT
!• WjW Ose
Regulations
•, Analysis (24VAC30-155)
-Traffic
Access Management (24VAC30-73)
Subdivision Street Acceptance (24VAC30-91/92)
• Use Permit (24VAC30-151)
lmfllflm�
!• I has no -comment • T�isre♦
Currently Size of Existing Line Connection Required by County Code?
•
v . �-I.
�m
WOR 110,012-Telo f 1
I map 5: Existing Water & Wastewater Systems
130631197 !. M
Public water is available to site. There is a sixteen (16) inch water line along Beulah Road,
5
flow can be obtained by extending that line to connect with another sixteen (16) inch water line at
Hilmar Drive, another 550 feet. Public wastewater is not available to site. An extension of
approximately 1,850 feet of eight (8) inch wastewater line would be needed. Wastewater line is
located in the Windermere Subdivision.
9 16PD0257-2016AUG24-BOS-RPT
0002i"?
Chesterfield County
Department of Utilities
J.1y, 2016
Stele 1=300
a,rro-
JMB
130631197 !. M
Public water is available to site. There is a sixteen (16) inch water line along Beulah Road,
5
flow can be obtained by extending that line to connect with another sixteen (16) inch water line at
Hilmar Drive, another 550 feet. Public wastewater is not available to site. An extension of
approximately 1,850 feet of eight (8) inch wastewater line would be needed. Wastewater line is
located in the Windermere Subdivision.
9 16PD0257-2016AUG24-BOS-RPT
0002i"?
Issue
Discussion/Conditions
Located within the Kingsland Creek Watershed
Approximately two thirds of the site slopes to the south at about
seven percent to an unnamed tributary to Reedy Creek
Geography
Remaining one third slopes to a creek on the eastern side of the
site, which discharges into Reedy Creek
Reedy Creek drains toward an existing inadequate culvert under
Indian Springs Drive, serving 12 lots within the Reedy Branch
Subdivision on Upton Road
0 There is an existing drainage way along the eastern side of the
site
0 There is an existing in-line pond and unnamed tributary on the
Environmental
southern side of the site
Features
9 There are no 100 -year floodplains on-site
0 A Resource Protection Area Designation (RPAD) must be
submitted and approved by the Environmental Engineering -
Water Quality Section prior to site plan approval for the drainage
ways along both the eastern and southern property lines
Prior to site plan approval, the applicant must coordinate with the
Drainage
Department of Environmental Engineering on the completion of a
Hydraulic study of the existing culvert under Indian Springs Drive.
Storm Water
The project is subject to the Part IIB technical criteria of the Virginia
Management
Stormwater Management Program Regulations for both water quality
and water quantity.
10 16PD0257-2016AUG24-8OS-RPT
Design District. Except where the requirements of the underlying Agricultural (A) zoning
are more restrictive, development of the property shall conform to the requirements of
the Zoning Ordinance for Corporate Office (0-2) Districts in the Emerging Growth Design
District. (P)
Z. Recreational Facility Setbacks.
a. With the exception of playground areas which accommodate swings, jungle
gyms or similar facilities, outdoor play fields, courts, swimming pools and similar
active recreational facilities shall be located a minimum of 100 feet from any
proposed or existing single-family residential lot line and a minimum of fifty (50)
feet from any existing or proposed public road. Nothing herein shall prevent
development of indoor facilities and/or parking within the 100 setback. Within
the 100 foot and fifty (50) foot setbacks, a fifty (50) foot buffer shall be provided
along the perimeter of all active recreational facilities except where adjacent to
any existing or proposed public roads. These buffers shall conform to the
requirements of the Zoning Ordinance for fifty (50) foot buffers.
b. Any playground area (i.e. area accommodating swings, jungle gyms or similar
such facilities) shall be located a minimum of forty (40) feet from all property
lines. A forty (40) foot buffer shall be provided along the perimeter of these
facilities except where adjacent to any existing or proposed public roads. These
buffers shall conform to the requirements of the Zoning Ordinance for fifty (50)
foot buffers. (P)
3. Dedication. Prior to any site plan approval, or within sixty (60) days of a written request
by the Transportation Department, whichever occurs first, forty-five feet of right of way
on the south side of Beulah Road, measured from the centerline of that part of Beulah
Road immediately adjacent to the property shall be recorded. (T)
4. Access. Direct vehicular access from the property to Beulah Road shall be limited to two
(2) entrances/exits. The exact locations of these accesses shall be approved by the
Transportation Department. (T)
5. Road Improvements. Prior to the issuance of an occupancy permit, the following roa*',
improvements shall be completed, as determined by the Transportation Department:
a. Construction of additional pavement along Beulah Road to provide left and right
turn lanes ateach approved access.
b. Construction of pedestrian accommodations, as determined by the
Transportation Department, which may include a sidewalk along the south side
ofBeulah Road for the entire property frontage.
C. Installation of school area traffic control signs along Beulah Road, as determined
by the Transportation Department, which include flashing school zone signs.
Recordation of any additional h8 (or easements) required for the
improvements identified above. (T)
13 16PD0257'2016AUG24-BOG-RPT
CHESTERFIELD
AGENDABOARD OF SUPERVISORS
Meeting Date: August 24,2016 Item Number:
Closed Session
•
Closed session pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as
amended, to discuss the acquisition by the County of real estate for a
public purpose where discussion in an open meeting would adversely affect
the bargaining position and negotiating strategy of the County.
Preparer: Jeffrey L. Mincks Title: County Attorney
0425:97167.1
Attachments: ❑ Yes No
.10 Uggi'"a�a +''��
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
4M—at'e Au g , u , st 24, '' 20 1 - 6 It e -m Number: 15.A.
Resolution Recognizing the Honorable Bonnie
Juvenile and Domestic Relations District Court
T
ITO I-ITI-IT-411
7
County Administrator:
. .. .
.....
Board Action Requested:
4.
Adoption of the attached resolution.
C. Davis, 12th District
Judge, Upon Her Retirement
Staff requests the Board adopt the attached resolution recognizing the
Honorable Bonnie C. Davis for 39 years of service to Chesterfield County.
Preparer: Laura G. Griffin
Attachments: 0 Yes
1:1 No " 0" 02ZO,,
RECOGNIZING THE HONORABLE BONNIE C. DAVIS
UPON HER RETIREMENT
WHEREAS, Judge Bonnie C. Davis was born in Petersburg, Virginia and
raised in Ettrick, Virginia, and in 1971, graduated from Longwood College;
and
WHEREAS, upon her graduation from Longwood College, Judge Davis
became a teacher at Salem Church Junior High School in Chesterfield County
where she taught for six years; and
WHEREAS, Judge Davis attended law school at the University of
Richmond and graduated with her Juris Doctor degree in 1980; and
WHEREAS, Judge Davis was admitted to practice in the Supreme Court of
Virginia, the United States District Court (Eastern District of Virginia),
and the United States Court of Appeals (Fourth Circuit), and served in
private practice with William R. Keown and Associates in Chesterfield
County, for three years; and
WHEREAS, in 1983, Judge Davis became an Assistant Commonwealth's
Attorney for Chesterfield County Juvenile and Domestic Relations District
Court, prosecuting cases in both the Juvenile and Circuit Courts until
1993; and
WHEREAS, in 1983, Judge Davis was a member of the Metropolitan
Richmond Multidisciplinary Team on Spousal Abuse and the Chesterfield
County Task Force on Child Sexual Abuse, and also served as an adjunct
instructor of Business Law at Richard Bland College for ten years; and
WHEREAS, in 1985, Judge Davis served as a member of the National
Advisory Committee for a Theater IV production about missing and runaway
children; and
WHEREAS, from 1985 to 1986, Judge Davis served as a consultant for
Chesterfield County Public Schools on the Attendance Review Committee; and
WHEREAS, in 1987, Judge Davis co-authored a pamphlet to help adult
defendants, victims, and their families to understand the procedure in
cases where there is an allegation of sexual abuse, titled, 10 Steps in
the Judicial Process; and in 1988, she co-authored a pamphlet to help
juvenile defendants and their parents better understand the procedure in
Juvenile Court criminal cases, titled, Court Procedure for Juvenile
Offenders; and
WHEREAS, in 1988, Judge Davis served as a consultant to the Virginia
Department of Children's handbook titled, Step by Step Through the
Juvenile Justice System in Virginia; and
WHEREAS, in 1992, Judge Davis was an Instructor at the Child Sexual
Abuse Training for Professionals, sponsored by the Chesterfie,�q-,qolonial
Heights Multidisciplinary Team on Child Abuse/Neglect; ands°
WHEREAS, in 1993, Judge Davis was appointed as the first female judge
in Chesterfield County with her election to the 12th District Juvenile and
Domestic Relations District Court; and
WHEREAS, in 1994, Judge Davis co-authored Juvenile Law and Practice
in Virginia, First Edition; and
WHEREAS, in 1994, Judge Davis was a member of the original advisory
group appointed by the Supreme Court of Virginia on Standards and Training
for Guardians Ad Litem; and
WHEREAS, in 1994, Judge Davis was awarded the Women of Achievement
Award from the Metropolitan Richmond Women's Bar Association; and
WHEREAS, in 1995, Judge Davis served as the Chairperson on the
Judicial Administration Committee of the Judicial Conference for District
Courts until 1997; and
WHEREAS, from 1997-2001, Judge Davis served as a member of the Board
of Governors, Family Law Section, of the Virginia State Bar; and
WHEREAS, from 1998-1999, Judge Davis served as a member of the
Chesterfield County Public Schools Task Force on Core Values; and
WHEREAS, from 1998-2002, Judge Davis served as a member of the State
Advisory Committee for Court Appointed Special Advocates for Children
(CASA) and the Children's Justice Act, and also served as a member of the
Advisory Board for Chesterfield CASA from 1998-2005; and
WHEREAS, Judge Davis oversaw the construction of the present-day
Juvenile and Domestic Relations District Court courthouse, which stands as
a model for courthouse construction; and
WHEREAS, from 2005-2009, Judge Davis served as a member of the Board
of Governors, Senior Lawyers Conference, of the Virginia State Bar; and
WHEREAS, in 2009, Judge Davis was presented with the annual
Chesterfield Public Education Foundation's BRAVO! Award to honor
outstanding achievement amongst their distinguished alumni; and
WHEREAS, from 1994-1996, 2006-2008, and 2010-2012, Judge Davis served
as the Chief Judge of the Chesterfield Juvenile and Domestic Relations
District Court; and
WHEREAS, from 2010-2014, Judge Davis was a member of the State and
Federal Judicial Council, appointed by the Chief Justice of the Supreme
Court of Virginia; and
WHEREAS, from 2009 to present, Judge Davis has served on the Board of
Governors, General Practice Section, of the Virginia State Bar, and from
2013 to present, she has served on the Board of Directors for the
Association of District Court Judges of Virginia; and
WHEREAS, Judge Davis has received many honors, such as inclusion in
Who's Who of American Woman, Who's Who in American Law, Who's Who of
Emerging Leaders of America, Who's Who in America, and Who's Who in the
World; and
WHEREAS, Judge Davis' legacy is her unwavering commitment to public
service and ensuring that justice is carried out to all of Chesterfield's
citizenry who come before the Juvenile and Domestic Relations District
Court; and
WHEREAS, Judge Davis exemplifies servant leadership through her
commitment to service, leadership, foresight and justice.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 24th day of August 2016, publicly recognizes the
outstanding contributions of the Honorable Bonnie C. Davis, expresses the
appreciation of all residents for her service to Chesterfield County and
the Commonwealth of Virginia Judicial Branch, and extends appreciation for
her dedicated service to the county and congratulations upon her
retirement, as well as best wishes for a long and happy retirement.
0. ,Al . i y; •
• A
MeetingAGENDA
. Number:
Resolution Recognizing Mr. Robert V. Clay, Zoning and Special Projects
Manager, Planning Department, Upon His Retirement
County Administrator:
Board Action eguested:E
Adoption of the attached resolution.
Mr. Robert V. Clay retired from the Planning Department on July 1, 2016,
after providing 29 years of service to the residents of Chesterfield County
and 23 years of service to the United States Army.
Preparer: Kirkland A. Turner
Attachments: Yes
F-1
No #
4) TU2 t '1
RECOGINIZING MR. ROBERT V. CLAY UPON HIS RETIREMENT
WHEREAS, Mr. Robert V. Clay retired from the Chesterfield Planning
Department on July 1, 2016 after 29 years of dedicated service; and
WHEREAS, Mr. Clay, during his college career at North Carolina Agricultural
and Technical State University, joined the United States Army reserves, and then
entered active duty following college graduation with a Bachelor of Science Degree
in Landscape Architecture; and
WHEREAS, Mr. Clay served our country for 23 years from 1979 to 2003 as a 2nd
Lieutenant, 1st Lieutenant, Captain and Captain Major, 16 years of which were
during his tenure with Chesterfield County; and
WHEREAS, Mr. Clay began his service in 1987 as a Planner, assisting with
rezoning and site plan processes, and guiding the community with development
processes; and
WHEREAS, through his hard work and dedication, Mr. Clay rose through the
ranks of the Planning Department, serving in positions of Senior Planner,
Principal Planner, Planning Administrator, and Zoning and Special Project Manager,
during which time the county grew from 182,000 to 337,000 residents; and
WHEREAS, during his tenure, Mr. Clay managed special projects and site and
subdivision plan review; his primary responsibility was the management of zoning
proposals, attending in excess of 700 Planning Commission and Board of Supervisors
public hearings, and an untold number of community meetings during which he helped
shaped the county into a prosperous, well-planned First Choice community; and
WHEREAS, during his career, Mr. Clay assisted with the implementation of
numerous improvements to the zoning process, including pre -application meetings
with zoning applicants; Planning Commission By -Laws revisions; policies for
cellular communication tower siting and Substantial Accord determination; and
numerous zoning ordinance and comprehensive plan amendments; and
WHEREAS, Mr. Clay forged effective working relationships with the Planning
Commission, Board of Supervisors, citizen groups and the development community;
and
WHEREAS, Mr. Clay worked tirelessly coordinating team review of zoning cases
by 18 different county departments and state agencies; and
WHEREAS, Mr. Clay continuously exerted a positive attitude and provided
exemplary customer service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 24th day of August 2016, publicly recognizes the contributions
of Mr. Robert V. Clay, and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for his service to the county and
congratulations upon his retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to
Mr. Clay and that this resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
CHESTERFIELD
BOARD OF SUPERVISORSPage 1 of 1
49
AGENDA
�BCIN?�
Meeting Date: August 24, 2016 Item Number: 18.A.
Public Hearing to Consider Amendments to Section 9-33 of the County Code
Relating to Real Estate Tax Exemption for Disabled Veterans
County Administrator:
Board Action Requested:
Staff requests that, after holding a public hearing, the Board adopt the
attached amendments to the County's ordinance granting a real estate tax
exemption for disabled veterans.
The 2016 General Assembly amended the state law that requires local
governments to exempt disabled veterans and surviving spouses of military
members killed in action from local real estate taxes. The state law
amendments (i) extend property tax exemptions for principal dwellings of
disabled veterans and surviving spouses of military members killed in action
to include real property improvements, in addition to the dwelling, that are
used for the purpose of covering motor vehicles or household goods and
personal effects as defined by state code and (ii) clarify that when a
veteran or surviving spouse's dwelling is a manufactured home, whether or not
the equipment used for mobility have been removed, the home is exempt even if
the veteran does not own the land on which the home is located.
The proposed amendment complies with these new mandatory requirements. Even
before these requirements were mandatory, the County's policy and practice
already exempted from the real estate tax both dwellings and any accessory
improvements owned by disabled veterans. Therefore, the first ordinance
amendment has no fiscal impact on the County. The second ordinance amendment
only applies to those disabled veterans who own a manufactured home but rent
the property on which it is located. The County does not expect this
amendment to have a significant fiscal impact due to its limited scope.
Preparer:Jeffrey L. Mincks
■
❑ No
Title: County Attorney
31:96988.1
1 '" 0 �f r�2 xia
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997,
AS AMENDED, BY AMENDING
SECTION 9-33(A) OF ARTICLE II TO CHAPTER 9
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Chapter 9 of Code of the County of Chesterfie 1997, as amended, is amended by
the addition of two provisions to section 9-33(a) offlrticle II, as added, to read as
follows:
See. 9-33. - Exemption from taxes on property for disabled veterans; application for exemption.
(a) Pursuant to Code of Virginia § 58.1-3219.5 the county hereby exempts from taxation the
dwelling and up to one acre of land upon which the dwelling is situated, including the joint real
property of husband and wife, of any veteran who has been rated by the U.S. Department of
Veterans Affairs or its successor agency pursuant to federal law to have a 100 percent service -
connected, permanent, and total disability, and who occupies the real property as his principal
place of residence.
If the veteran owns a house that is his principal place of residence, including a manufactured
home as defined in Code of Virginia § 46.2-100 whether or not the wheels and other etc uipment
previously used for mobility have been removed, such house or manufactured home shall be
exempt even if the veteran does not own the land on which the house or manufactured home is
located. If such land is not owned by the veteran, then the land is not exempt.
A real property improvement other than a dwelling shall also be exempt from taxation so long as
the principal use of the improvement is to house or cover motor vehicles or household goods and
personal effects as defined in Code of Virginia §§ 58.1-3503 and 58.1-3504. Such improvement
shall be for other than a business purpose.
b) The surviving spouse of a veteran eligible for the exemption set forth in this section shall also
qualify for the exemption, so long as the death of the veteran occurs on or after January 1, 2011,
the surviving spouse does not remarry, and the surviving spouse continues to occupy the real
property as his principal place of residence.
(c) The veteran or surviving spouse claiming the exemption under this section shall file with the
commissioner of the revenue, on forms to be supplied by the county, an affidavit or written
statement (i) setting forth the name of the disabled veteran and the name of the spouse, if any,
also occupying the real property, (ii) indicating whether the real property is jointly owned by a
husband and wife, and (iii) certifying that the real property is occupied as the veteran's principal
place of residence. The veteran shall also provide documentation from the U.S. Department of
Veterans Affairs or its successor agency indicating that the veteran has a 100 percent service -
connected, permanent, and total disability. The veteran shall be required to refile the information
required by this section only if the veteran's principal place of residence changes. In the event of
a surviving spouse of a veteran claiming the exemption, the surviving spouse shall also provide
documentation that the veteran's death occurred on or after January 1, 2011.
31:96829.1
a.r✓ ,,,,, v'2yrs
RicbmOub Zimes-Dispat j
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
CAccount Number
3005440
Date
August 17, 2016
Date Category Description Ad Size Total Cost
08/17/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 25 L 245.00
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfieki County, Vir-
ginia, at a regularly scheduled meeting on Wednesday, August 24, 2016
at 5,30 p.m. in the County Public Meeting Room at the Chesterfield Ad-
ministration Budding, Route 10 and Lori Road, Chesterfield, Virginia, will
hold a public hearing where persons affected may appear and present
views to consider:
An amendment to the County Code of Ordinances to extend property
tax exemptions for the principal residences of 100% disabled
veterans and surviving spouses of members of the armed forces
killed in action to include: (i) real property improvements related to
housing of certain personal property and (ii) houses or manufactured
homes even if the veteran does not own the land on which the home
is located.
A copy of the full text of the ordinance, including the proposed amend.
ment, is on file in the County Administrator s office, Room 5D4,9901 Lori
Road, Chesterfield County, Virginia and may be examined by all inter-
ested persons between the hours of 8:30 am, and 5:00 p.m., Monday
through Friday.
The hearing is held at a public facility designed to be accessible to per.
sons with disabilities. Any persons with questions on the accessibility
of N facility or the need for reasonable accommodations should con-
tact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing in-
terpreter services for the deaf must notify the Clerk to the Board no lat•
er than Friday, August 19, 2016,
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
08/10, 08/17/2016
The First insertion being given ... 08/10/2016
Newspaper reference: 0000363392
Sworn to and subscribed before me this
0Atn11n4
N Tu Public Supervisor
KIMBERLY B HA IS
NOTARY PUBLIC
Commonwealth of Virginia
356753
State of Virginia My Commission Expires Jan 31, 2017
City of Richmond
My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
Meeting Date: August 24, 2016 Item Number: 18.B.
Hold a Public Hearing for August 24, 2016, to Consider Revisions to Chapter
9 of the County Code Relating to Tangible Personal Property Taxes
•
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to hold a public hearing for August 24,
2016, to consider amending the County Code to eliminate the late filing
penalty for motor vehicles; exempt non -business, non -motorized boats under 18
feet from taxation; revise the language in Sec. 9-52f to eliminate the phrase
"at the option of the taxpayer"; and raise the minimum personal property tax
bill to $10.
This item requests the Board of Supervisors hold a public hearing for August
to consider four amendments to Chapter 9 of the County Code relating to
tangible personal property taxes. The first three stem from a review of
County ordinances ahead of the implementation of the new taxation management
system. First, the elimination of the late filing fee for motor vehicles is
recommended as it is deemed to be particularly punitive as those individuals
are already paying penalty and interest on the delinquent tax amount itself.
Second, it is recommended that personal, non -motorized watercraft under 18,
in length be exempted from taxation. This category is onerous on citizens,
difficult to administer and track for staff, and affected items such as
canoes are very similar to (and often confused with) sporting equipment which
is currently exempt. The third item is simply a language clean-up item
P - • Cordle Title: Treasurer
P - p - • - • • .:I Title: Commissioner s:, -Revenue
Preparer: Allan Carmody Title: Director, Budget and Managemel
Attachments: Yes ❑ No ,.
CHESTERFIELD COUNTY
tOARD OF SUPERVISORS Page 2 of I
AGENDA
that eliminates the phrase "at the option of the taxpayer" from Sec. 9-52f in
order to align County Code with existing State Code. These three items carry
a current budget impact of approximately $58,000 annually.
In addition to those three items, this public hearing also includes a
revision to Chapter 9 of the County Code to raise the minimum assessment that
generates a personal property tax bill such that no assessment should be made
that results in a tax bill of less than $10 versus the current $5 threshold.
This issue was included as part of the Jumpstart Initiative in the FY2017
budget as an avenue to provide business personal property relief for small
businesses. Under this proposal a small business with tangible personal
property assets valued at $275 or less would not receive a bill, though the
exemption would also apply to other classes such as vehicles that are valued
similarly. This item carries a price tag of around $80,000, but has already
been incorporated into the FY2017 budget as noted.
All discussed changes would be effective for tax year 2017 which begins on
January 1, 2017.
I N01 PAN's, I WKS) 01 WE Mow, I WK611101
WIN 1 -11
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 9-51, 9-52, 9-54, and 9-60 of the Code of the County of Chester geld, 1997,
as amended, are amended and re-enacted to read as follows:
Chapter 9. FINANCE AND TAXATION
ARTICLE 111. TANGIBLE PERSONAL PROPERTY TAXES
DIVISION 1. GENERAL PROVISIONS
See. 9-51. Payment.
(a) The tangible personal property tax levied on personal property, including mobile homes,
and the machinery and tool tax levied on machinery and tools is due and payable on June
5 of each calendar year; however, any prorated tax levied on motor vehicles shall be due
and payable in accordance with sections 9-52 et seq. Any person failing to pay such taxes
on or before the due date shall incur a penalty of ten percent which shall be added to the
amount of taxes owed from such taxpayer. The treasurer shall account for the penalty
collected in his settlement.
(b) All returns of tangible personal property subject to taxation, including mobile homes,
machinery and tools, shall be filed by every person liable for the tax with the office of the
commissioner of the revenue on forms furnished by it, on or before March I of each
calendar year; however, every person liable for any prorated tax shall file a return in
accordance with section 9-53. Any person failing to file such return on or before the due
date shall incur a penalty of ten percent which shall be added to the amount of taxes or
levies due from such taxpayer. The treasurer shall account for the penalty collected in his
settlement. There shall be no penalty for any person liable for a prorated tax who fails to
file a return or when the property subject to taxation is a motor vehicle or a mobile home
if the billing date is January 1, 2017 or later.
(e) Neithet: of t4e penalties stated in subseetion (a) or- (b) shall exceed the greater- off, ten
pereent of the tax assessable of due on stieh propei4y or- the sum of 1-1.00. The pene4y
ass ssmei4 shall not be a defense to any efiminal prosecution fef faili g to make the
r-etur-a of tw�-:!e pr-apefl�, as r-equired by law or- this seetion.
(4-0 In addition to the penalties provided herein, any such taxes remaining unpaid on
the first day of the month next following the month in which such taxes become due,
shall be delinquent and shall accrue interest at ten percent per annum.
(ed) Upon a written request, the commissioner of the revenue may extend the time for
filing tangible personal property returns. The taxpayer must submit a request for an
extension of time on or before March 1, including the reason for the extension request.
Upon receipt of such request, the commissioner of the revenue may grant or refuse the
0623:96888.1
request, and shall notify the taxpayer of his decision. Any extension of the filing date
shall be for a fixed number of days, but not more than 60 days.
(fle).Motor vehicle, boat or trailer owners are required to file a new personal property tax
return on or before March I of any tax year for which there is (i) a change in the name or
address of the person or persons owning the vehicle; (ii) a change in the situs of the
vehicle; or (iii) any other change affecting the assessment of the personal property tax on
the vehicle for which a tax return was previously filed. Unless and until such a new
personal property tax return is filed, the most recent tax return filed prior to January 1,
1996 or any return filed thereafter shall be the basis for the assessment of a motor vehicle
boat or trailer. Motor vehicle, boat or trailer owners are required to file a return as stated
in sections 9-51(b) and 9-53 when acquiring one or more vehicles for which no personal
property tax return has been filed with the county.
See. 9-52. Proration of personal property tax.
(a) Except for trucks and trailers with a gross vehicle weight over 10,000 pounds which are
used in interstate commerce the tangible personal property tax shall be levied upon motor
vehicles which have acquired a situs within the county after January I for the balance of
the tax year. Such tax shall be prorated on a monthly basis. The tax is due within 30 days
of the date of the treasurer's bill. Any person failing to pay any taxes on or before the due
date shall incur penalties and interest as set forth in section 9-51.
(b) When any person acquires a motor vehicle with situs in the county after January I or after
the day on which it acquired situs ("situs day"), the tax shall be assessed for the portion of
the tax year during which the new owner owns the motor vehicle and it has situs in the
county.
(c) When any motor vehicle loses its situs after January I or its situs day, the tax shall be
relieved and shall be refunded if it has already been paid. However, no refund will be
made if the situs of the vehicle becomes a Virginia locality that does not prorate personal
property tax.
(d) When any person sells or otherwise transfers title to a motor vehicle with a situs in the
county after January I or its situs day, the tax shall be relieved on a prorated monthly
basis, and the relieved tax already paid shall be refunded.
(e) For the purposes of proration under section 9-52(a) through (d), a period of one-half of a
month or more shall be counted as a full month and a period of less than one-half of a
month shall not be counted.
(f) Any refund shall be made within 30 days from the county's determination that the tax is
properly relieved. At the option ori twEpayt-r-,--aAny refund due under section 9-52(c)
and (d) may be credited against the tax due on any motor vehicle owned by the taxpayer
during the same tax year.
NIM
0 MI'%_SIMkVj "11TOITROTRYM700"
The commissioner of the revenue shall not make an assessment under the provisions of this
article if the assessment would result in issuing a tax bill for less than x$10.00.
0 UP
"D2
0623:96888.1 2
[Wexel
DIVISION 2. EXEMPTIONS
Sec. 9-60. General provisions.
The following household goods and personal effects of county residents are hereby exempt
from taxation as tangible personal property:
(a) Bicycles and mopeds as defined by Code of Virginia, § 46.2-100.
(b) Household and kitchen furniture, including gold and silver plates, plated ware, watches
and clocks, sewing machines, refrigerators, automatic refrigerating machinery of any
type, vacuum cleaners and all other household machinery, books, firearms and weapons
of all kinds.
(c) Pianos, organs, phonographs, record players and records to be used therewith, musical
instruments of whatever kind, radio, television and other home entertainment equipment.
(d) Oil paintings, pictures, statuary, curios, articles of virtue and works of art.
(e) Diamonds, cameos or other precious stones and all precious metals used as ornaments or
jewelry.
(f) Sporting and photographic equipment.
(g) Clothing and objects of apparel.
(h) Computers and accompanying equipment not used in a business.
(i) All other tangible personal property used by an individual or a family or household
incident to maintaining an abode.
(j) Privately owned pleasure boats and watercraft, noninotorized and under 18 feet, used for
personal recreational purposes only.
(2) That this ordinance shall become effective on January 1, 2017.
0623:96888.1 3
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804)649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
August 17, 2016
Date Category Description Ad Size Total Cost
08/17/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Cr 2 x 25 L 252.20
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield County, Vir•
ginia, at an adjourned meeting on Wednesday, August 24, 2016 at 630
p.m. in the County Public Meeting Room at line Chesterfield Administra-
tion Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a
public hearing to consider.
An ordinance to amend the Code of the County of Chested ield, 1997,
as amended, by amending an reenacting Sections 9.5 1, 852,9.54,
and 9.60 relating to payment of tangible personal propertp taxes.
The proposed amendments change how late payment penalties are cal,
culated, provide that no tax assessment shall be made on any property
for which the tax liability would be less than $10.00, and create a tax ex•
emption for non -motorized pleasure boats under 18 feet in length used
for recreational use.
A copy of the full text of the ordinance, including the proposed amend.
ment, is on file in the County Administrator's office, Room 504, 9901 Lon
Road Chesterfield County, Virginia and may be examined by all inter•
ested persons between the hours of &30 am. and "0 p.m., Monday
through Friday.
The hearing is held at a public facility designed to be accessible to per-
sons with disabilities. Any persons with questions on the accessibility
of the facility or the need for reasonable accommodations should con-
tact Janice Blakley, Clerk to the Board, at 7481200. Persons needing in-
terpreter services for the deaf must notify the Clerk to the Board no lat•
et than Friday, August 19, 2016.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
08/10, 08/17/2016
The First insertion being given ... 08/10/2016
Newspaper reference: 0000361903
Sworn to and subscribed before me this
N ry Public Supervisor
State of Virginia
City of Richmond
My Commission expires
KIMFRLY 13 HARRIS
NOTARY PUBLIC
Commonwealth of Virginia
356753
My Commission Expires Jan 31, 2017
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
'' AGENDA
Hold a Public Hearing for August 24, 2016, to Consider an Elimination to
Chapter 13 of the County Code Relating to the Registration of Antique
Vehicles
County Administrator:� "
Hoard Action Requested:
The Board of Supervisors is requested to hold a public hearing for August 24,
2016, to consider amending the County Code in order to eliminate Section 13-
56 regarding the one-time registration fee for antique vehicles.
This item requests that the Board of Supervisors hold a public hearing for
August 24, 2016, in order to consider eliminating the one-time registration
fee that is levied on antique vehicles. Currently, the county charges a one-
time $5 fee for the registration of antique vehicles, which are defined by
the state as vehicles that are in excess of 25 years old. This item was
identified for potential elimination during the review of tax and fee
ordinances ahead of the implementation of the new taxation management system
given that it is burdensome for citizens and challenging to administer for
staff. There is a potential revenue loss of around $20,000 associated with
this item, though antique registration fees are not actively budgeted as they
are difficult to forecast and, therefore, this change would not have an
impact on the adopted financial plan. Antique motor vehicles would still be
subject to taxation. The change would be effective for tax year 2017.
Preparer: Richard Cordle Title: Treasurer
Preparer: Allan Carmody
Attachments:■
01's IND 0,WWI•
OWN I milk 09=16111HOWWWWANA11-•
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 13-56 of the Code of the County of Chesterfield, 1997, as amended, is
repealed:
Chapter 13 MOTOR VEHICLES AND TRAFFIC
ARTICLE IV. COUNT' VEHICLE LICENSES AND OTHER REQUIREMENTS
0110"i M,
a •.
(2) That this ordinance shall become effective on January 1, 2017.
0623:96893.1 1
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
August 17, 2016
Date Category Description Ad Size Total Cost
08/17/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of CF 2 x 20 L 207.20
TAKE NOTICE
Take notice brat the Board of Supervisors of Chesterfield County, Vir•
ginia, at an adjourned meeting on Wednesday, August 24, 2016 at 6,30
p,a in the County Public Meeting Room at the Chesterfield Admmistra•
tion Building, Route 10 and Lod Road, Chesterfield, Virginia, will hold a
public hearing to consider,
An ordinance to amend the Code of the Couut of Chesterfield, 1997,
as amended, by repealing Section 13.56 relating to a one-time
registration for antique motor vehicles.
A copy of the full text of the ordinance, including the proposed amend,
mentis on file in the County Administrator's office, Room 504, 9901 Lori
Road, Chesterfield County, Virginia and may be examined by all inter•
ested persons between the hours of &30 am, and 5;00 pm., Monday
through friday,
The hearij is held at a public facility designed to be accessible to per.
sons with isabilities. Any persons with questions on the accessibility
of the facility or the need for reasonable accommodations should con.
tact Janice Blakley, Cleric tote Board, at 148.1200. Persons needing in-
terpreter services forte deaf must notify the Clerktothe Board no lat•
erthan friday, August 19,2016.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
08/10, 08/17/2016
The First insertion being given ... 08/10/2016
Newspaper reference: 0000361901
Sworn to and subscribed before me this
No a Public Supervisor
KIMBERLY B HARRIS
NOTARY PUBLIC
State of Virginia Commonwealth of Virginia
356753
City of Richmond My Commission Expires Jan 31, 2017
My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
Item Number: 18.D.
Hold a Public Hearing for August 24, 2016, to Consider a Revision to Chapter
6 of the County Code Relating to Business Licenses
County Administrator:
Board Action Requested:
The Board of Supervisors is requested to hold a public hearing for August 24,
2016, to consider amending the County Code in order to raise the $10 gross
receipts threshold for business license tax from $200,000 to $300,000 for tax
year 2017, index the threshold gross receipt amount on annual basis to
increases, if any, in the core consumer price index (CPI), and to replace the
graduated late filing penalty structure with a flat ten percent penalty.
This item requests the Board of Supervisors to hold a public hearing for
August to consider two changes to Chapter 6 of the County Code, relating to
business licenses. First, it is recommended that the gross receipt threshold
that establishes which businesses pay a flat $10 fee versus various industry
classification tax rates be increased from the current $200,000 to $300,000
for tax year 2017, and that the threshold amount should then be adjusted
annually in line with increases, if any, in the core consumer price index
(CPI less food and energy) such that the $10 fee range is not diluted each
year via inflation. This item is one of the central components of the
Jumpstart Initiative that was included in the FY2017 budget. The adjustment
of the gross receipt threshold carries a cost of approximately $70,000,
which, as noted, has already been factored into the adopted FY2017 financial
plan. In addition to the threshold adjustment, staff also recommends
replacing the current graduated late filing structure for business license
-. - •- Horbal
Preparer: Allan Carmody
■Attachments: o
IMMMOM MA Offl.NO, -
CHESTERFIELD COUNTY
D OF SUPERVISORS
AGENDA
tax (BPOL) with a simpler, flat ten percent penalty. This item was generated
from the review of tax ordinances ahead of the implementation of the new
taxation management system, and should eliminate administrative burden
associated with the graduated system. Amending the penalty structure does
carry the possibility of additional revenue depending on compliance, though
the FY2017 budget was not built on that assumption. All discussed changes
would be effective for tax year 2017.
0 '2, j",9
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 6-4,6-15, AND 6-23 RELATING TO
BUSINESS LICENSE FEES, DUE DATES AND PENALTIES,
AND IMPOSITION OF TAXES GENERALLY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 6-4, 6-15, and 6-23 of the Code of the County of Chesterfield, 1997, as
amended, are amended and re-enacted to read as follows. -
Chapter 6 BUSINESS LICENSES
ARTICLE I. GENERAL PROVISIONS
See. 6-4. License fees.
a. Every person engaged in a business which is licensable pursuant to this chapter shall pay
an annual fee if the total gross receipts, or gross purchases in the case of wholesale
merchants, from the licensable business activity are $10,000.00 or more, but less than
$200,000.00$300,000.00 ("License Fee Cap"), during the base year. An annual license
fee shall be paid for each licensable business activity. The annual fee shall be calculated
as follows:
b. The License Fee Cap provided in subsection (a) shall increase eachyear by the same
annual percentage increase, if any, in the CPI -U (All Items excluding fuel and energy)
(1982-84 = 100) from the prior year.
nfa•
Sec. 6-15. Due dates and penalties.
(a) Each person subject to licensure under this chapter shall apply for a license and pay the
applicable tax and fee prior to beginning business if he was not subject to licensure in the
county on or before January I of the license year, or no later than March I of the license
year if he was subject to licensure in the county prior to January I of the license year.
(b) A penalty of on& -ten percent of the unpaid tax and fee for- each day t4e tai andler fee is
unpaid up to ten per-eei4 of the unpaid twE and kae—,or $2.00, whichever is greater, shall be
imposed upon the failure to pay the tax and/or fee on or before March I if the person was
in business prior to January I of the license year or began business before February I of
the license year; or within one month of beginning business if the person began business
after January 31 of the license year. In the case of an assessment of additional tax made
by the commissioner of the revenue, if the application and, if applicable, the payment
() C", G 1231 6�1 01
0623:96892.1
were made in good faith and the understatement of the tax was not due to any fraud,
reckless or intentional disregard of the law by the taxpayer, there shall be no late payment
penalty assessed with the additional tax. If any assessment of tax by the commissioner of
the revenue is not paid within 30 days, the treasurer may impose a ten percent late
payment penalty. If the failure to file or pay was not the fault of the taxpayer, the penalty
shall not be imposed, or if imposed, shall be abated by the commissioner of the revenue.
In order to demonstrate lack of fault, the taxpayer must show that he acted responsibly
and that the failure was due to events beyond his control.
"Acted responsibly" means that: (i) the taxpayer exercised the level of reasonable care that a
prudent person would exercise under the circumstances in determining the filing obligations for
the business and (ii) the taxpayer undertook significant steps to avoid or mitigate the failure, such
as attempting to prevent a foreseeable impediment, acting to remove an impediment once it
occurred, and promptly rectifying a failure once the impediment was removed or the failure was
discovered.
"Events beyond the taxpayer's control" include, but are not limited to, the unavailability of
records due to fire or other casualty; the unavoidable absence (e.g., due to death or serious
illness) of the person with the sole responsibility for tax compliance; or the taxpayer's reasonable
reliance in good faith upon erroneous written information from the commissioner of the revenue
who was aware of the relevant facts relating to the taxpayer's business when he provided the
erroneous information.
(c) Interest shall be charged on the late payment of the tax and fee from the due date until the
date paid without regard to fault or other reason for the late payment. For persons who
were in business in the county prior to January I of the license year, interest shall be
assessed on the unpaid balance on April 1 of the license year and thereafter on the first
day of each following month on the unpaid balance. For persons who were not in
business in the county on January 1 of the license year, interest shall be assessed on the
unpaid balance on the first day of the month after the month in which such taxpayer
became delinquent, and thereafter on the first day of each following month on the unpaid
balance. Whenever an assessment of additional or omitted tax or fee by the commissioner
of the revenue is found to be erroneous, all interest and penalty charged and collected on
the amount of the assessment found to be erroneous shall be refunded together with
interest on the refund from the date of payment or the due date, whichever is later.
Interest shall be paid on the refund of any license tax or fee from the date of payment or
due date, whichever is later, whether attributable to an amended return or other reason.
Interest on any refund shall be paid at the same rate charged under Code of Virginia, §
58.1-3916.
No interest shall be paid on a refund or charged on a late payment, provided the refund or the
late payment is made not more than 30 days from the date of the payment that created the refund
or the due date of the tax, whichever is later.
(d) The commissioner of the revenue may, on or before the due date, grant an extension of
time, not to exceed 90 days, in which to file an application for a license, for reasonable
cause. The extension shall be conditioned upon the timely payment of a reasonable
estimate of the appropriate tax, subject to adjustment to the correct tax at the end of the
extension together with interest from the due date until the date paid and, if the estimate
"
as —
0623:96892.1 2
submitted with the extension is found to be unreasonable under the circumstances, a
penalty of ten percent of the portion paid after the original due date.
(e) No business license shall be issued until the applicant has produced satisfactory evidence
that all delinquent business license, personal property, and transient occupancy taxes
owed by the business to the county have been paid which have been properly assessed
against the applicant by the county, or the business has entered into a payment plan
acceptable to the county for the payment of such delinquent taxes and is not delinquent in
making payments under such plan. If a business is issued a business license because it has
entered into a payment plan, and the business defaults under such payment plan, its
license shall be revoked in accordance with section 6-20 of this chapter and a new
business license shall not be issued to such business until all properly assessed delinquent
taxes owed by the business to the county have been paid.
••,
Sec. 6-23. Imposition of taxes generally.
a. No tax shall be levied pursuant to this article on any business whose base year gross
receipts, or gross purchases in the case of wholesale merchants, were less than
$200,000.00$300,000.00. If the base year gross receipts of the licensable business
activity are greater than or equal to $300,000.00 ("License Cap Fee"), the
amount of such gross receipts shall be reduced by $300,000.00 for the
purpose of calculating the applicable tax and the business shall pay the tax on the reduced
amount or a license fee of $10.00, whichever is greater. The $200,040-.00$300_,000.00
reduction shall not apply to any estimates made under section 6-24 but shall apply to the
correction of such estimates.
b. The License Fee Cap provided in subsection (a) shall increase each year by the same
annual percentage increase, if any, in the CPI -U (All Items excluding fuel and energy�
(1982-84=100) index from the prior year.
(2) That this ordinance shall become effective on January 1, 2017.
0623:96892.1
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
August 17, 2016
IDate Category Description Ad Size Total Cost
08/17/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Cl- 2 x 24 L 243.20
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield County, Vir•
ginia, at an adpwned meeting on Wednesday, August 24, 2016 at 6,30
p.m. in the County Public MeetRoom at the Chesterfield Admiiniistra•
tion Budding, Route 10 and 101oad, Chesterfield, Virginia, will hold a
public hearing to consider,
An ordinance to amend the Code of the County of Chesterfield,, 1991,
as amended, by amending an re-enacting Sections 6.4, 615 and 623
relating to business license fees, due dates and penalties, and
imposition of taxes generally.
The proposed amendments will increase from $200,000 to $300,000 the
amount of gross receipts required before a license tax is imposed and
change how thepenalty for late payment is calculated.
A copyof the full text of the ordinance, including the proposed amend.
i
ment, s on f le in the County Administrator's office, Room 504, 9901 Lori
Road, Chesterfield County, Virginia and may be examined by all inter.
ested persons between the hours of 8;30 an. and 5;00 lon, Monday
through Friday,
The hearing is held at a public facility designed to be accessible to per.
sons with disabilities. Any persons with questions on the accessibility
of the facility or the need for reasonable accommodations should con.
tact Janice Blakley, CIA to the Board, at 748.1200. Persons needing in.
terpreter services for the deaf must notify the Clerk to the Board no lat•
er than Friday, August 19, 2016.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
08/10, 08/17/2016
The First insertion being given ... 08/10/2016
Newspaper reference: 0000361907
Sworn to and subscribed before me this
wtn
tary Public Supervisor
State of Virginia
City of Richmond
My Commission expires
KIMBERLY B HARRIS
NOTARY PUBLIC
Commonwealth of Virginia
356753
My Commission Expires Jan 31, 2017
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. I BANK You
', '
g Date: August 24, 2016 Item Number:
Public Hearing to Consider the Appropriation of Funds for the Route 10
(Bermuda Triangle Road to Meadowville Road) Superstreet Project
CountyAdministrator's Comments:
County Administrator:
y
Board Action egueste :
The Board is requested to hold a public hearing to consider the
appropriation of $38,316,354 in anticipated VDOT reimbursements for the
Route 10 (Bermuda Triangle Road to Meadowville Road) Superstreet Project.
•
Additional funding for the Route 10 (Bermuda Triangle Road to Meadowville
Road) Superstreet Project has been obtained from the Richmond Region
Transportation Planning Organization and the Virginia Department of
Transportation. In order to update the VDOT/County agreement, these funds
need to be appropriated to the project for anticipated VDOT reimbursement.
The amount of anticipated VDOT reimbursements which need to be
appropriated by the Board, $38,316,354, is greater than one percent of the
county budget; therefore, a public hearing must be held to take this
action.
(continued on next page)
Preparer:
Jesse W. Smith
Title:
Director of Transportation
Preparer:
Allan Carmody
Title:
Director of Budget and Management
Attachments: 0 Yes No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGEND..
Su ary of Information: (continued)
The Route 10 (Bermuda Triangle Road to Meadowville Road) Superstreet
project involves widening Route 10 to eight lanes and widening Meadowville
Road to six lanes from Route 10 to Hogans Drive. Improvements to the
Route 10/Meadowville Road/Old Bermuda Hundred intersection will include
turn lanes and signalization. To improve capacity along this section of
Route 10, the project will limit left turns from side streets and replace
them with u -turn movements. The project is currently in the right-of-way
acquisition phase. Utility relocations are anticipated to begin in late
fall of this year with road construction starting in the summer of 2018.
Staff recommends the Board hold a public
appropriation of $38,316,354 in anticipated
Route 10 (Bermuda Triangle Road to Meadowville
(strict: Bermuda
hearing to consider the
VDOT reimbursements for the
Road) Superstreet Project.
Preliminary Engineering
$2,400,000
Right -of -Way
$6,183,000
Utility Relocations
_Mitig4ion
$38,316,354
Construction Administration and
Inspection
$5,000,000
Construction
$32,228,354
Contingency
111111'
$54,191,354
Anticipated VIDOT Reimbursements:
$15,875,000
October 26, 2011
Proposed:
Anticipated VDO T Reimbursements:
$38,316,354
August 24, 2016
TOTAL
$54,191,354
4��^�d��4h �
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
August 17, 2016
Date
Category
Description
Ad Size
Total Cost
08/23/2016
Meetings and Events
TAKE NOTICE Take notice that the Board of Supervisors of Ch
2 x 18 L
101.00
TAKE NOTICE
Take notice that the Board of Supervisors of Cfiesterfield County, Vir•
ginia, at an adourned meeting on Wednesday, August 24, 2016 at 6.30
p.m.In the County Public Meeting Room atthe Chesterfield Adminish.
tion Building, Route 10 and ton Road, Chesterfield, Virginia, will hold a
public hearing to consider,
Appropriation of$3ll, IQR in anticipated Virginia Department of
Transportation reimbursements fort Route 10 (Bermuda Triangle
Road to Meadowville Road) kperstreet Project
If further information is desired, please contact the Transportation De•
partmenf at (804) 748.1037.
The hearing is held at a public facility designed to be accessible to per•
sons withh disabilities. Any persons with questions on the accessibility
of the facility or the need for reasonable accommodations should con.
tactlaniceBlelcley,ClerktotheBoard,at148.1200. Persons needing in•
terpreter services for the deaf must notify the Clerk to the Board no lat•
er than f ri day, August 19, 2016.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
08/17/2016
The First insertion being given ... 08/17/2016
Newspaper reference: 0000364612
Sworn to and subscribed before me this
ODA,4 n /�,,
City of Richmond
My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
Nota r)
ublic Supervisor
KIMBERLY B HARRIS
NOTARY PUBLIC
Commonwealth of Virginia
356753
State of Virginia
My Commission Expires Jan 31, 2017
City of Richmond
My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
-K�t"l6Lp ron
`fib tt h�fr
HGPto-
Meeting Date:
'Co'l-I ESTE RFI D
COUNTY-
BOARD OF SUPERVISORS
AGENDA
'.A
Public Hearing to Consider Amendments to the Taxicab Ordinance
County Administrator:
Hoard Action Requested:
The Board is requested to hold a public hearing to consider amendments to
the taxicab ordinance.
The Capital Region Taxicab Advisory Board ("CRTAB") has recommended
changes to the taxicab ordinance. The taxicab ordinance was adopted in the
early 1990s as a reciprocal "model" ordinance in Chesterfield, Henrico,
Richmond, and Hanover, but over the years, changes have been made in some
jurisdictions, but not others. Taxicab industry representatives requested
the changes. The taxicab drivers benefit from having uniformity of
regulation in all jurisdictions. The CRTAB and the chief law enforcement
officers for each locality have met and agreed to a uniform set of
amendments to the respective ordinances. The proposed changes will make
the fees uniform and relax some regulatory requirements, which the taxicab
industry also requested as they face increased competition from
ridesharing services like Uber.
Preparer: Jeffrey L. Mineks Title: County Attorney
0623:97109.1(94217.1)
Attachments: Yes ❑ No
CHESTERFIELD
Rt .'COUNTY
BOARD O SUPERVISORS
/ R.R: i ., e of
AGENDA
The CRTAB also has decided to dissolve. It was created originally in 1990
as part of the Richmond Regional Planning District Commission. Its
primary purpose was to establish the model ordinance and to implement and
administer a regional training program for taxicab drivers. The CRTAB has
been funded by its member jurisdictions. Chesterfield's share has been
$9,000/year. The Henrico County Police Department will now assume
responsibility for training new taxicab drivers. Henrico has many more
taxicab companies than the other jurisdictions. Henrico has 118 taxicab
companies, Richmond has 15, Chesterfield has 5, and Hanover has none.
Staff recommends adoption of the ordinance.
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 15-171, 15-173, 15-176, 15-179, 15-186,
15-190, 15-191, 15-193, 15-196, 15-203, 15-210, 15-211, 15-215, and 15-216
RELATING TO TAXICABS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 15-171, 15-173, 15-176, 15-179, 15-186, 15-190, 15-191, 15-193, 15-196,
15-203, 15-210, 15-211, 15-215, and 15-216 of the Code of the County of Chester geld, 1997, as
amended, are amended and re-enacted to read as follows:
Chapter 15 REGULATED OCCUPATIONS AND SERVICES
ARTICLE IX. TAXICABS
DIVISION 1. GENERAL PROVISIONS
Sec. 15-171. Definitions.
Taxicab: A passenger -carrying, self-propelled motor vehicle maintained for hire by the
public and operated upon the streets of the county in the transportation of passengers for
compensation, not operating on a regular route or between fixed terminals and having a seating
eapaeity of not more than six passengers but excluding common carriers of persons or property
operating as public carriers under a certificate of public convenience and necessity issued by the
state corporation commission or under a franchise granted by the county.
Sec. 15-173. Inspection of vehicles.
All taxicabs for which a certificate has been granted by the county shall be inspected by the
chief of police, or some member of the division of police designated by him or such other
reputable agency as the chief of police may prescribe, at regular intervals of at least every 12
months, and at such other times as the chief of police may prescribe. If a taxicab is u= safe, tififii
E),- anitaf,; has ter„ seats or ,,,.L,olstery, found to be in violation of the requirements of this
article, ergs to have inoperable air conditioning or heating equipment, or to be unsafe, the chief
of police shall notify the owner at once of such defect and the owner shall not operate the vehicle
thereafter until he remedies such defect. If the odometer of a vehicle has been unlawfully
tampered with, the vehicle shall be permanently rejected for use as a taxicab.
Sec. 15-176. E—xeeptiong Exemptions from article; applicability of rules of Capital Region
Airport Commission.
The provisions of Tthis article shall not apply to vehicles listed in Code of Virginia, § 46.2-
2000.1, as amended, with the exception of those vehicles listed in subsection (2) of such section,
or regulated by the Virginia Department of Motor Vehicles pursuant to Code of Virginia, § 46.2-
0623:94217.2 1
2099.46, as amended, or to funeral vehicles, or to common carriers of persons or property
operating as public carriers by authority of the state corporation commission or under a franchise
granted by the county. This article shall not be construed to conflict with or be in derogation of
any additional rules and regulations adopted by the Capital Region Airport Commission pursuant
to its enabling authority for the operation of taxicabs on its property located in the county.
DIVISION 2. CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY
Sec. 15-179. Certificate of public convenience and necessity.
(e) In addition to any other fees in this Code, each applicant for the issuanee ^r renewal &f a
certificate of public convenience and necessity shall pay an initial application fee of $15.00
$25.00 per vehicle listed in the certificate, and upon each request for renewal of such
certificate shall pay the same fee.
IMIUS
(g) A certificate holder shall not place into service a taxicab unless it is a , hard -top
vehicle with a minimum of four doors and wheel size of at least 14 inches., ,,^i,,, in Aador
wagons, that meets ot: exeeeds the following .,__ifieations�
(h) It shall be unlawful for a certificate holder to place into service a taxicab which either is
more than 12 model vears old or which is more than eight model vears old and has more
than 300,000 miles at the time it is placed into service. N4-persen It shall be unlawful to
operate any taxicab which either is more than 12 model years old or which is more than
eight model years old and has more than 300,000 miles.
..•
DIVISION 3. DRIVER'S PERMIT
Sec. 15-186. Driver's permit Rrequired; term; fees; attendance at orientation program.
No person shall drive a taxicab without first attending successfully completing a basic
taxicab driver orientation program approved by the chief of police, and obtaining a driver's
permit from the chief of police. The chief of police may, however, issue a temporary or
provisional permit for a period not to exceed 94- ays six months during which period such
person shall attend successfully complete the basic taxicab orientationrp ogram. The initial
driver's permit shall last for 12 months and may be renewed thereafter annually provided the
driver attends follow-up taxicab orientation within 12 months preceding the date of renewal. The
chief of police shall prescribe a form to be used in applying for a renewal. Each applicant for a
driver's permit shall pay an initial application fee of $57.00 $25.00f r th- po,.,,,;+ and upon each
request for renewal. The fee for replacement of lost, stolen or damaged permits shall be $10.00.
y110�OQ z J 0
0623:94217.2
- p
(h) It shall be unlawful for a certificate holder to place into service a taxicab which either is
more than 12 model vears old or which is more than eight model vears old and has more
than 300,000 miles at the time it is placed into service. N4-persen It shall be unlawful to
operate any taxicab which either is more than 12 model years old or which is more than
eight model years old and has more than 300,000 miles.
..•
DIVISION 3. DRIVER'S PERMIT
Sec. 15-186. Driver's permit Rrequired; term; fees; attendance at orientation program.
No person shall drive a taxicab without first attending successfully completing a basic
taxicab driver orientation program approved by the chief of police, and obtaining a driver's
permit from the chief of police. The chief of police may, however, issue a temporary or
provisional permit for a period not to exceed 94- ays six months during which period such
person shall attend successfully complete the basic taxicab orientationrp ogram. The initial
driver's permit shall last for 12 months and may be renewed thereafter annually provided the
driver attends follow-up taxicab orientation within 12 months preceding the date of renewal. The
chief of police shall prescribe a form to be used in applying for a renewal. Each applicant for a
driver's permit shall pay an initial application fee of $57.00 $25.00f r th- po,.,,,;+ and upon each
request for renewal. The fee for replacement of lost, stolen or damaged permits shall be $10.00.
y110�OQ z J 0
0623:94217.2
The fee for attendance at the basic or renewal taxicab orientation program shall be $15.00. The
permit shall be valid for the operation of only those vehicles subject to a certificate of public
convenience and necessity issued under this article.
Sec. 15-190. Revocation of driver's permit.
Subject to the provisions of section 15-183, the permit of any taxicab driver shall
immediately become void and shall be immediately surrendered upon the occurrence of any of
the following:
(a) The driver is convicted of or pleads guilty or nolo contendere to any felony.
(b) The driver is convicted of or pleads guilty or nolo contendere to any larceny, assault,
battery, crime of moral turpitude or illegal possession of controlled substances where
such crime is other than a felony.
(c) The driver is convicted of or pleads guilty or nolo contendere to operating a motor
vehicle while under the influence of alcohol or drugs.
(d) The driver within a 12 -month period is convicted of or pleads guilty or nolo contendere
to three or more moving violations under the motor vehicle laws of this commonwealth
other than those involving operating a motor vehicle while under the influence of
alcohol or drugs.
(e) The driver within a 12 -month period is convicted of or pleads guilty or nolo contendere
to three or more violations of this article or of any other local law in this commonwealth
governing the operation of taxicabs or other for -hire cars or vehicles.
(f) The chief of police finds, after investigation, that the driver, within a three-year period,
has on two or more occasions made a charge above or below the rates prescribed by
section 15-196.
(g) The chief of police finds, after investigation, that the driver knowingly made, or caused
to be made, either directly or indirectly, any false statement on the application for a
permit which was issued.
(h) The chief of police finds, after investigation, that the driver no longer possesses the
physical or mental qualifications prescribed in section 15-189(g).
(i) The driver no longer possesses a valid and current driver's license issued by the state
department of motor vehicles.
All drivers and certificate holders shall notify the chief of police within 15 days of the
occurrence of any event enumerated in subsections (a), (b), (c), (d), (e) or (i) above.
Sec. 15-191. Issuance of permit after refusal, reissuance after revocation.
Except as provided in section 15-192 below, no person who is refused a taxicab driver's
permit or whose permit is revoked under the provisions of section 15-190 shall be eligible for
issuance of a new permit until such time as the grounds for refusal of a permit no longer apply.
However, if a driver's permit is refused or revoked for (i) knowingly making, or causing to be
made, either directly or indirectly, a false statement while applying for the permit, (ii) for
0623:94217.2 3
ehar-ging a rate making charges above or below the rates prescribed by section 15-196, or (iii) for
reasons described in sections 15-190(d) or (e), such driver shall not be eligible for at least 12
months from the date of refusal or revocation or from the date the chief of police was informed
of the grounds supporting such revocation, whichever is later.
000
DIVISION 4. OPERATING REGULATIONS
Sec. 15-193. Assignment of color scheme, number, etc., by chief of police.
000
(b) No person shall operate a taxicab unless the chief of police has first assigned to such vehicle
a decal, which shall be affixed to and visible from the left rear bumpe of the vehicle and
which shall contain a number registered with the chief of police. The decal shall not be
transferred to another vehicle, shall be displayed at all times, and shall not be removed
except when the vehicle is no longer in service or except upon direction of the chief of
police.
000
See. 15-196. Same—Enumerated; special discount for military, elderly passengers and
disabled passengers.
000
(c) The owner of any taxicab, upon receipt of satisfactory proof that a passenger is 65 years of
age or older, of disabled, active or reserve duty United States military or a veteran, may
offer a discount not to exceed 20 percent of the total charge. For purposes of eligibility
under this subsection, disabled persons include individuals who are physically, hearing,
mentally or visually impaired. The following identification may serve as satisfactory proof
of age or disability: a valid driver's license, a valid GRTC Senior Citizens ID or Medicare
Card, a valid GRTC Handicapped or Disabled Identification Card, a valid identification card
issued by a public transportation provider to meet the requirements of the federal Americans
with Disabilities Act, or a valid military or veteran identification card.
000
See. 15-203. Transportation of passengers by most direct route; payment of toll charge.
All taxicabs shall transport passengers by the most direct route, unless otherwise directed by
the passenger. When such route requires the payment of a toll, the driver shall tr-a-nspoA the
passenger- aef ass the toll when the passenger agrees embark on the route only after informing the
passenger of the toll and receiving agreement from the passenger to pay the toll charge.
000
See. 15-210. D6ving with firearms, ete.—,im-p1!ossession of weapons by driver.
It shall be unlawful for a driver to operate a taxicab at any time with a firearm, dirk, bowie
knife, nunchahka, nunchuck, shuriken, throwing star, oriental dart, blackjack, brass or metal
knuckles or knife with a blade longer than three inches in length in his possession; pfovided, ihf�t
if the driver- is regularly employed as poliee offieer, the driver- M.—a-, -Hy fiFear-M
V ------
issued to him -174- the per-formanee o-, dfflitie-s -a-s a s-wom poliee oflfieef.
`-1G
0623:94217.2 4 '43, �' G 2!� 2
No driver shall fail to keep his taxicab clean and sufficiently lighted at night through the use
of properly functioning interior lights, headlights, and such other vehicle lights as maybeinstalled in the vehicle or reauired by law.
000
Sec. 15-215. Monitoring radio dispatches.
It shall be unlawful to have radio frequency scanning or similar electronic devices in a
taxicab. It shall also be unlawful to monitor fad -ie communications between a dispatcher and a
taxicab or between two or more taxicabs for the purpose of responding to a call for taxicab
service without the permission of the participants to the communication or of the company for
whom they are employed.
See. 15-216. Lost and found property.
A driver shall preserve any property left in a taxicab by a passenger and deliver it to the
certificate holder. Each certificate holder shall carefully preserve the all property left in a taxicab
by any passenger and delivered to the certificate holder by a driver. and promptly delivef it t
ow:ner- after it has been propefly ideRified- When the property shall have been identified and
ownership established, it shall be promptly delivered to its owner during normal business hours
at the certificate holder's business location or at a location arranged by the certificate holder and
property owner. Any property which is not claimed within thFee months 30 days may be
disposed of according to law.
X.•
(2) That this ordinance shall become effective immediately upon adoption.
4-
?
0623:94217.2
licbmonbi eCimesriffispnicb
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
I Date I
August 17, 2016
Date Category Description Ad Size Total Cost
08/17/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 24 L 243.20
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield County, Vir-
ginia; 9 an adjourned meeting on Wednesday, August 24, 2016 at 6:30
P.m. in the County Public Meeting Room at the Chesterfield Administra-
tion Building, Route 10 and ton Road, Chesterfield, Virginia, will hold a
public hearing to consider,
An ordinance to amend the Code of the County of Chesterfield, 1997,
as amended, by amending and reenacting Sections Ir 171,15.173,
15.116,15.179,15.186,15.190, 15191,15.193,15.196,1x203,15.171,
15-IT3,15.176,15.179,15.186,1r190,3-191,15-193, 15.1% 15-203,
15.210,15-211,15.215 and 151.216 relating to taxicabs.
The proposed amendments will make the taxicab drivers' permit fees
uniform with other localities in the region and will relax some regulato-
ry requirements. A copy of the full text of the ordinance, includm the
proposed amendment, is on file in the County Administrator's o�ce,
Room 504, 9901 Lori Road, Chesterfield County, Virginia and may be ex•
amined by all interested persons between the hours of 8:30 am, and
5A0 pi ,m., Monday through Frida ,
The Keadis held at a public facddy designed to be accessible to per.
sons with isabilities. Any persons with questions on the accessibility
of the facility or the need for reasonable accommodations should con.
tact,lanice Blakley, Cleric to the Board, at 148.1200. Persons needing in.
terpreter services for the deaf must notify the Clerk to the Board no lat-
er than friday, August 19, 2016.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
08/10, 08/17/2016
The First insertion being given ... 08/10/2016
Newspaper reference: 0000361905
Sworn to and subscribed before me this
No ry Public Supervisor
KIMBERLY B HARRIS
NOTARY PUBLIC
Commonwealth of Virginia
State of Virginia 356753
City of Richmond My Commission Expires Jan 31, 2017
My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
RCHESTERFIELD
BOARD OF SUPERVISORSPage 1 of
AGENDA
�Y�49,Bs
��RG1N`PQ�J
Meeting Date: August 24,2016 Item Number: 18.G.
Public Hearing to Consider Code Amendments Relating to Requirements and
Exceptions to Utility System Connections for Dwelling Units and
Manufactured Homes; and Termination of Service for Nonpayment of Utility
Charges
County Administrator:-
Board Action Requested:
Hold a public hearing to consider the attached amendments to Chapter 18 -
Water and Sewers of the Countv Code.
The current utility ordinance requires that all new dwelling units connect
to the public water and/or wastewater system when: the property line is
within 200 feet of a water or wastewater line unless the required onsite
service line is greater than 400 feet, located within a lot subdivision
recorded with the requirement for connection, located within a lot
subdivision which is located in the "required" connection area and
received preliminary or final plat approval after March 12, 2014, or
located in a multi -family development. Properties that desire to redevelop
by removing the existing residence are not permitted to continue use of
their existing private onsite well and/or sewer system and are required to
connect to the public water and/or wastewater system. The proposed
amendment would provide that such connection requirements not apply to the
replacement of a dwelling unit or manufactured home within two years of
its demolition or removal where the new dwelling unit or manufactured home
will, with approval of health department, use the existing private onsite
well and/or sewer system used by previous residence.
* -•a - George B. Hayes,P.E. Title:Director of
Attachments: 0 Yes 7
No 4 � N
CHESTERFIELDCOUNTY
BOARD OORS Page
D_,
In addition, the proposed amendment will allow for an administrative
exception to be sought for an individual dwelling unit or manufactured
home property to the mandatory connection requirements based upon certain
findings. The exception would be subject to the imposition of conditions.
The current zoning ordinance excludes manufactured homes from the
definition of a dwelling or dwelling unit. The proposed amendments to the
utility ordinance clarify that the connection requirements for
manufactured homes are subject to the same requirements as dwelling units.
In addition, the outdated reference to mobile homes in the utility
ordinance has been revised to manufactured homes to be consistent with the
definitions found in the current zoning ordinance.
The above mentioned amendment requests are being proposed to address
specific situations recently encountered where there was no authorization
to permit an exception due to the impracticality of the situation.
Finally, Virginia Code § 15.2-2119(D) sets forth the process for billing
water and wastewater customers and the timeframe in which a utility can
cease supplying water and wastewater services due to a delinquent account.
The General Assembly amended this section of the Virginia Code, effective
July 1, 2016, that allows a customer 60 days after the delinquent fees and
charges for water or wastewater disposal services are due before a utility
can cease providing service. In order for the county ordinance to meet the
requirement of the Virginia Code, a revision to the ordinance is needed to
replace the 15 -day timeframe to a 60 -day timeframe.
The proposed ordinance is attached.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 18-1,18-22,
18-27,18-30,18-58,18-60 andl8-61, OF THE WATER AND SEWERS ORDINANCE
RELATING TO REQUIREMENTS AND EXCEPTIONS TO UTILITY SYSTEM
CONNECTIONS FOR DWELLING UNITS AND MANUFACTURED HOMES AND
TERMINATION OF SERVICES FOR NONPAYMENT OF UTILITY CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 18-1, 18-22, 18-27, 18-30, 18-58, 18-60 and 18-61 of the Code of the County of
Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows:
Chapter 18
WATER AND SEWERS
Sec. 18-1. - Definitions.
For the purposes of this chapter, the following words and phrases shall have the following
meanings:
(i) Dwelling or dwelling unit: Shall have the same meaning as in the zoning ordinance.
(r) Manufacturedebi4me home: Shall have the same meaning as in the zoning ordinance.
(s) ManufacturedebiLe home park: Shall have the same meaning as in the zoning ordinance.
(t) Manufacturedebile home subdivision: Shall have the same meaning as in the zoning
ordinance.
Sec. 18-22. - Connection fees.
1928(05):96883.3 Page 1
(b) The capital cost recovery charge shall be:
Number i Capital Cost
Meter
of
Recovery Charge
Customer Class Size
ERU's
(inches) I
per
Water Wastewater
Unit
-- - ---------
For a dwelling, single-family, including
townhouses, manufacturedobile homes that are
(i) not located in a manufacturedebile home park, 5/8
1.00
.
X5,500 00 $5,400.00
and individually metered multifamily dwelling
units
(ii) For a dwelling, two-family (per unit) 5/8
1.00
5,500.00 5,400.00
For manufacturedeb4e homes that are located in
a manufacturedebAe home park and for master
metered multiple -family dwellings other than
multiple -family dwellings used exclusively as
0.85
4,675.00 4,590.00
housing for colleges and/or universities (per
unit)
Sec. 18-27. - Utility charges.
nf�
000
1928(05):96883.3 Page 2
(3) Capacity cost charge.
Number Monthly Capacity
Meter of Charge
Customer Class Size EKUs
(inches) per
Water Wastewater
Unit
Dwelling, single-family, including townhouses and
(i) manufacturedeb4e homes that are not located in a 5/81.00 $7.10 $13.02
manufacturedebile home park
(ii) Dwelling, two-family (per unit) 5/8 1.00 7.10 13.02
Manufacturedebi4e homes that are located in a
manufacturedebile home park and multiple -family
(iii) dwellings other than multiple -family dwellings 0.85 6.04 11.07
used exclusively as housing for colleges or
universities (per unit)
Sec. 18-30. Termination of service for nonpayment of utility charges; security deposits.
(a) If the bill for any utility charge remains delinquent for 4-5 60 days and the director has
sent written notice to the consumer that utility service will be disconnected, the director
shall disconnect utility service.
X,•
Sec. 18-58. - Connection to the utility system.
A separate service shall be required for all hottsesdwelling units, all townhouses, all
manufacturedebi4e- homes 4h4-a-re—not located in a manufacturedebi1e home park., and each unit
of all &aplex hamestwo-family dwellings. A master water meter shall be installed to serve
manufacturedebile home parks, apaAffwi#-Mq1ti-_family buiklings dwellings, office buildings and
other multi -unit developments except when the director requires separate meters and service
laterals.
asr
1928(05):96883.3 Page 3
Sec. 18-60. - Required use of utility system.
The distance extensions described in this section shall be measured from the nearest existing
line as measured along the most reasonable extension route, as determined by the director of
utilities.
A. Residential."
For the purposes of t4is seetion, the tenn dwelling unit" sha4l be as defined i
eh ter- 19� This section shall not apply to the replacement of a dwelling unit or
manufactured home which was served by a private well or onsite sewer system, provided
that the and shall iiet include a dwelling unit that is being, febuilt due to damage by f4e,
flood, exple effiA.h.—Wake, stefm or- athef ael of God provided sueh i:eeoiastf-uetion oeeufs
within �wa IRAVR RAP the damage or manufactured home is replaced within two years of its
demolition or removal-, the new dwelling unit or manufactured home uses the private
system(s) which were used by the replaced unit or home; and continued use of the existing
private system(s) is approved by the health department.
1. Public water system. Connection to the public water system shall be required for new
dwelling units or manufactured homes when:
000
2. Public wastewater system. Connection to the public wastewater system shall be
required for new dwelling units or manufactured home when:
141roxel
Sec. 18-61. - Exceptions to use of utility systems.
�* C
B. An exception to the requirements of section 18-60 A. La)-IhLough c), A.2.a) through c), and
B. Lb) may be granted as follows:
Administrative review of exceptions to section 18-60 A.La), A.2.a) and B.Lb . Upon
submission, the director of utilities shall review the request and make a finding that
connecting to the utility system is physically impractical due to:
(i) Topography,
(ii) Conflicts with other underground utilities,
(iii) Capacity limitations, or
(iv) Other factors which would prevent an extension in accordance with the county
water and sewer specifications and procedures manual and other county policies
and administrative procedures.
An exception approval may include imposition of conditions.
2. Administrative review of exceptions to section 18-60 A. Lb) and c), and A.2.b) and c)
for an individual dwelling unit or manufactured home. Upon submission, the director of
utilities in conjunction with the plans review team as defined in the subdivision
ordinance shall review the request and make a finding that:
1928(05):96883.3
(i) Connecting to the utility system is physically impractical due to the factors set forth
in B.1; and
(ii) The use of a private system will not encourage future area development
inconsistent with the comprehensive plan and the ability to extend public system to
other property will not be adversely affected.
An exception approval may include imposition of conditions.
2 3. Appeal of administrative review. An applicant who is aggrieved by the determination of
the director of utilities may appeal the decision to the board of supervisors. The board's
decision shall be based upon those findings outlined in B.I. and B.2. The board's
decision may include imposition of conditions.
(2) That this ordinance shall become effective immediately upon adoption.
OICK) 2 G 0
1928(05):96883.3 Page 5
P%O
�R101"anb eful s - -0 aC�j
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Late
August 17, 2016
IDate Category Description Ad Size Total Cost
08/17/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 23 L 234.20
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield County, Vir•
ginia, at an adjourned meeting on Wednesday, August 24, 2016 at 630
pm. in the County Public Meeting Room at the Chesterfield Admimstra•
tion Budding, Route 10 and Lon Road, Chesterfield, Virginia, will hold a
public hearing to consider:
An ordinance to amend the Code of the County of Chesterfield,1997,
as amended, by amending and re-enacting Sections 1&1, 18-22,
18.21,1&30,18.58,16.60 and 18fi1 of the Water and Sewers
Ordinance resting to req�remen<s and exceptions to utility system
connections far dwellingg amts and manufactured homes and
termination of services fa nonpayment of utilRy charges,
A amend,
ment, rs on file in the County Administrator's office, Room 504, 9901 Lori
Road, Chesterfield County, Viigmia and maybe examined by all inter-
ested persons between the hou of 8:30 a.m, and 5:00 p,m., Monday
through Friday.
The hearsrg is held at a public facility designed to be accessible to per-
sons with disabilities. Any person with questions on the accessibility
of the facility or the need for reasonable accommodations should con.
tact Janice Blakley, Clerk to the Board, at 748.1200. Persons needing in.
terpreter services for the deaf must notify, the Clerk to the Board no lat•
er than Friday, August 19, 2016.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
08/10, 08/17/2016
The First insertion being given ... 08/10/2016
Newspaper reference: 0000361772
Sworn to and subscribed before me this
&&L2 ['�Xj
any PublicSupervisor
State of Virginia
City of Richmond
My Commission expires
KIMBERLY B HARRIS
NOTARY PUBLIC
Commonwealth of Virginia
356753
My Commission Expires Jan 31, 2017
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
TE ICOUNTY
0 BOARD OF a�SUPERVISORSPage 1 of 1
AGENDA
Meeting Date: August 24, 2016 Item Number: 18.H.
PUBLIC HEARING: Ordinance to Vacate an Eight -Foot Easement Across Lot 1,
Windsor Hills, Section 4, a Resubdivision
Adopt an ordinance to vacate an 8 -foot easement across Lot 1, Windsor Hills,
Section 4, a Resubdivision.
two
John David Childress and Mary C. Childress have submitted an application
requesting the vacation of an 8 -foot easement across Lot 1, Windsor Hills,
Section 4, a Resubdivision. This request has been reviewed by county staff
Verizon and Comcast.
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon Title: Real Property Manager
Attachments: MYes ❑ No #
)N';_
M, 011 031►" FK
1110TH6113*WM
PUBLIC HEARING: Ordinance to Vacate an Eight -Foot Easement
Across Lot 1, Windsor Hills, Section 4, a Resubdivision
ISE
RJBLIC HEARING: ORDINANCE
TG
VACATE AN EIGHT F DOT
EASEMENT
Chesterfield Csurty _Dep3TtMrrt'Sf Utilbes
N11)(07,&2.
THIS PROPERTY 1S NOT LOCATED INA FEMA DEFINED
FLOOD PLAIN, ZONE X, COMMUNITYPANEL
# 51041 CO341 D, EFFECTIVE DATF: DECEMBER 18, 2012
THIS SURVEY IS SUBJECT TO ANY EASEMENT OF RECORD OR
OTHER PERTINENT FACTS THAT A CURRENT TITLE REPORT
MIGHT IDENTIFY. THIS SURVEY WAS PREPARED WITHOUT THE
BENEFITOFA TITLEREPORT.
REFERENCE PLAT WINDSOR HILLS, SECTION FOUR, A
RESUBDIVISION OF PARTS OF LOTS 1& 2, 0LOCKC AND LOT 1
AND PART OF LOT BLOCK D, IN WINDSOR HILLS SECTION
ONE; DA TEO FERRUARY2Z 200 8YAUSTINSROKENBROUGH&
ASSOCIATES, LLP.
John ®acrid Childress
Mary C. Childress
3901 Harrow Dr
DI3.10,978 PG. 416
PIN: 793636301900000
L-47.13
R=30-00
CHD.BRG=N53° 53' 12"W
Ci -D,42.430_
��LT �
CHARLES C- TOWNER, II
Lie. No. 2803
s 4!14115
144.3$'
THIS SURVEY WAS MADE FOR THE PURPOSE OF IDENTIFYING
LEGAL BOUNDARIES AND DOES NOT PURPORT TO IDENTIFY
ENVIRONMENTAL FEATURES THAT AN ENVIRONMENTAL
ASSESSMENT MIGHT IDENTIFY.
NOTE: THIS PLAT IS VOID IF CONSTRUCTION IS BEGUN PRIOR
TO THE ISSUANCE OF A BUILDING PERMIT THIS PLAT GOES
NOT REPRESENTA CURRENT FIELD SURVEYAND IS FOR THE
SOLE PUR.POSEOFOSTAINING A BUILDING PERMIT
NOTE.' ® - DENOTES ROD SET SYSUBDIVISION PLR T PREPARER.
jr�-'S'EASE�MMENT
.f
LOT 1-37
UMf7S OF A"TURSANC ,
32.0' ca u.,ozsort_
'�.., 2$.0' --- 2-4-... _
FRAME
DWELLING "' t
6-0 c? LOT 2
WC ni 2;1.4'.........' 9.53`
GARAGE w $
31.40`
HARROW DRIVE
W aw
RAP61C SCALE
J0 0 15 !
I in Ch t feet
A
A=6°56'38"
L=63.80
R=576.00
CHD_BRG=N34° 35' 07"E
CHD.=69.780
PLAT
SHOWING
PRPOSED ®WELLING ON
LCAT 19 SECTION 4
WINDSOR HILLS SUBDIVISION
FOR R
T.H. BURT CORPORATION
BERMUDA DISTRICT
CHESTERFIELD COUNTY, VIRGINIA
DATE: APRIL 14, 2015 SCALE. t"= 30'
2463 boulevard
Colonial heights, va 23834
telephone: 804.520.$015
tacsirnile: 304.520.9016
o s email. cetownes@townespc.com
tw
onsuiting engineers, planners, and land surveyors
DRAWAI SY. J.S.I. CHECKED BY.- 0 � y m .
IRIOM00b Mmes-33ispatO
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804)649-6208
CHESTERFIELD COUNTY RIGHT OF WAY
OFFICE
9840 GOVERNMENT CENTER PKWY.
P.O. BOX 608
CHESTERFIELD, VA 23832
Account Number
6025752
Date
August 17, 2016
Date Category Description Ad Size Total Cost
08/17/2016 Meetings and Events TAKE NOTICE That on August 24, 2016, at 6:30 p.m. or as so( 2 x 20 L 200.00
TAKE NOTICE
That on August 14, 2016, at 6.30 p.m. or as soon (hereafter as may be
beard the Board of Supertisors of Cheslerfield County at its regular
meeting ptace ill the Puck idee I Room of Chesterfield County, Vic.
ginia. xa N wider tie id lowing ordinance for adoption:
AN ORDINANCE to vacate an g easement across tot 1, Windsor Hils,
Section 4. a Resubdhlsiok as OW m a At 4 Austin Brodce*4
A Associates, LLP. Well February 22.2007, recorded April 19, 2001, in
Nie Clark's Oft C6t Court Chesterfield County. Virginia in Plat
Book 1T7,at Page S2.
Information regrading the proposed ordnaooe is on filo n the office
Right of Way Office n Chesterfield County, Yrgini and may be exam•
ned by all interested parries behteell the hours of &30 in and 5:00
pm, NondaythrMh friday.
The hearing is held at a public faciity des*kdd to ba aaess Ne to per.
song wNh aadf3ies. Any persons A quesfwns on rile aaessibNNy of
the faciineed for reasonable aa�rrodatias shoulo contact Jan.
ire 8. 1119, Cleric to tit Board, at 7481200. Person; needing nter-
pmer services for the deaf must notify IN Clark to IN Board no later
tllan August 19, 2016.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE That on Augus was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
08110,08/1712016
The First insertion being given ... 08/10/2016
Newspaper reference: 0000370249
Sworn to and subscribed before me this
4 1 A/ t,% t-
yry
No Public Supervisor
KIMBERLY B HARRIS
NOTARY PUBLIC
Commonwealth of Virginia
State of Virginia 358753
City of Richmond My Commission Expires Jan 31, 2017
My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD
jy
'BOARD OF SUPERVISORSPage 1 of 1
AGENDA
' k
7Rsrv�A
I iTi ing Date: August 24, 2016 Item Number: 18.1.
PUBLIC HEARING: Conveyance of an Easement to Virginia Electric and Power
Company
County Administrator:
Board Action Requested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute an agreement with Virginia Electric and Power
Company for a 15 -foot underground easement for the Dominion Virginia Power
undergrounding project at 4901 West Hundred Road.
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an agreement
with Virginia Electric and Power Company for the Dominion Virginia Power
undergrounding project at 4901 West Hundred Road. This request has been
reviewed by county staff, Comcast and Verizon.
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon Title: Real Property Manager
Attachments: 0 Yes F-1 No
r re
VICINITY SKETCH
PUBLIC HEARING: Conveyance of an Easement
to Virginia Electric and Power Company
N Chpstafipld County Deimam
D0026".."A
THE COUNTY OD CHESTERFIELD, VIRGINIA, N
A POLITICAL SUBDIVISION OF THE
COMMONWEALTH OF VIRGINIA
4901 W. HUNDRED RD.
CHESTER, VA 23831
TAX MAP # 785648257900000
ADJACENT
PROPERTY 4851 SHOP ST.
CHESTER, VA 23831
TAX MAP 786652262900000
OWNER-- 5 INI
CONVEYANCE
OFEASEMENT
47)
DVP 15' UG EASEMENT ~' \ \ 4920 COOL SPRING DR.
CHESTER, VA 23831
TAX MAP # 786652321200000
4930 COOL SPRING DR.
CHESTER, VA 23831
ADJACENT TAX MAP # 786651189200000
PROPERTY
Plat to Accompany
Right—of—Way Agreement
VIRGINIA ELECTRIC AND POWER COMPANY
doing business as
Dominion Virginia Power UG
s r3c
PETERSBURG
Legend
District—Township— Borou ouh y- i y State
BERMUDA CHESTERFIELD VA
— — — — —Location of Boundary Lines of Right–of—ft
Ice Ptot Num6er
— 4t-- — — Indicates Property Line is Right–of–way
Boundary
CENTRAL 14-16-0336
Estimate Number Grid Number
7648934 M014O
ae by
6 $ 2016 AVD
iRiCh111011b C'�IptC���1��lfl�C�j
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804)649-6208
CHESTERFIELD COUNTY RIGHT OF WAY
OFFICE
9840 GOVERNMENT CENTER PKWY.
P.O. BOX 608
CHESTERFIELD, VA 23832
Account Number
6025762
IDate
August 17, 2016
CDate Category Description Ad Size Total Cost
08/23/2016 Meetings and Events TAKE NOTICE That on August 24, 2016, at 6:30 p.m. or as soc 2 x 17 L 96.50
TAKENOTICE
Tbat on A49 A,1N1� al Ull pm, or as soon tilereafter 6 may be
hstfle Board of Supers 51 Chesterfield County at it reguk
rMiN place nth P& Meeting Roan of O&MCoul Yr•
ginia wlllelslderthecmYeyancee ofa1S'mentforgniaE�ct is
and Power Company across couidy property at 4981 West Hundred
Road
hfarstim *ing the proposed conveyance is on filen then"' of
Way Office hl Chaterfie� County, Yvgnii, �rdnwy examinedhy all
interested parties between the hoursofl~ &nand 5.0 pa, kforlday
lhroughlriday,
Ttehea i is fled ata Wcfac Ky, d6ig* tobeacc6s N to per,
soi� w�l d'oabflKies, Ampersons withquesGms on tl.eaaessibtliy of
N facii a need fo reasonable aaonunodations sfwu� contacff lam
kx B, ley, Clerk to the Board, at 1481280. No needing inter•
preter senis fa & Oaf must notity tfle perk to the Board no later
dwnAu91ist19'a
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE That on Augus was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
08/17/2016
The First insertion being given ... 08/1712016
Newspaper reference: 0000374187
Sworn to and subscribed before me this
ILI
ary Public Supervisor
State of Virginia
City of Richmond
My Commission expires
KIMBERLY B HARRIS
NOTARY PUBLIC
Commonwealth of Virginia
356753
My Commission Expires Jan :31.2017
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUVTY
BOARD OF SUPERVISORS Page I of 1
AGENDA
Meeting Date: August 24, 2016 Item
Adjournment and Notice of Next Scheduled Meeting
Supervisors
County Administrator:
Board Action Requested:
• 21.
of the Board of
Motion of adjournment and notice of the Board of Supervisors meeting to be
held on September 28, 2016, at 3:00 p.m. in the Public Meeting Room.
Attachments- 1:1 Yes
Title:. Clerk to the Board
No 4