2016-03-09 MinutesBOARD OF SUPERVISORS
MINUTES
March 9, 2016
Supervisors in Attendance: Staff in Attendance:
Mr. Stephen A. Elswick, Chairman Mr. Greg Akers, Dir.,
Ms. Dorothy A. Jaeckle, Vice Chrm. Internal Audit
Mr. Christopher M. Winslow
Mr. Mike Bacile, Dir.,
Mr. James M. Holland
Purchasing
Dr. Sheryl Bailey, Dep.
County Administrator,
Mr. James J. L. Stegmaier
Management Services
County Administrator
Ms. Janice Blakley,
Clerk to the Board
Absent:
Ms. Patsy Brown, Dir.,
Ms. Leslie A. Haley
Accounting
Mr. Kevin Bruny, Dean,
Chesterfield University
Ms. Debbie Burcham,
Exec. Dir.,
Community Services Board
Mr. Allan Carmody, Dir.,
Budget and Management
Ms. Jana Carter, Dir.,
Juvenile Services
Mr. Barry Condrey,
Chief Information Officer,
IST
Mr. William Davenport,
Commonwealth Attorney
Mr. Jonathan Davis, Dir.,
Real Estate Assessment
Mr. William Dupler, Dep.
County Administrator,
Community Development
Colonel Thierry Dupuis,
Police Department
Mr. Mike Golden, Dir.,
Parks and Recreation
Mr. Lawrence Haake,
General Registrar
Mr. John Harmon,
Real Property Manager
Mr. Garrett Hart, Dir.,
Economic Development
Mr. George Hayes, Dir.,
Utilities Department
Dr. Parham Jaberi, Dir.,
Health Department
Mr. Louis Lassiter, Asst.
County Administrator
Ms. Debbie Leidheiser,
Senior Advocate,
Human Services
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Mr. Michael Mabe, Dir.,
Library Administration
Ms. Mary Martin Selby, Dir.,
HR Services
Ms. Melanie Meadows,
Drug Court Administrator
Adult Drug Court
Mr. Jeffrey L. Mincks,
County Attorney
Mr. Drew Molloy, Dir.,
Community Corrections
Ms. Susan Pollard, Dir.,
Public Affairs
Ms. Karen Reilly,
Comp. Services Administrato
Human Services
Ms. Kiva Rogers, Dir.,
Social Services
Chief Loy Senter,
Fire and EMS
Mr. Scott Smedley, Dir.,
Environmental Engineering
Mr. Jesse Smith, Dir.,
Transportation
Ms. Sarah Snead, Dep.
County Administrator
Human Services
Mr. Kirk Turner, Dir.,
Planning
Mr. Rick Witt,
Building Official
Mr. Scott Zaremba, Dir.,
Human Resources Programs
Mr. Elswick called the regularly scheduled meeting to order
at 3:00 p.m. He noted Ms. Haley's absence from the meeting
and stated she has reviewed all of the presentations being
presented at today's meeting.
1. APPROVAL OF MINUTES
1.A. FEBRUARY 19-20, 2016 RETREAT
1.B. FEBRUARY 24, 2016 REGULAR MEETING
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved the minutes of February 19-20, 2016 and February 24,
2016, as submitted.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
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2. COUNTY ADMINISTRATOR'S COMMENTS
2.A. COUNTY ADMINISTRATOR'S REPORT
2.B. MODEL COUNTY GOVERNMENT PROGRAM
Ms. Jana Carter thanked county and school officials for
allowing the students to shadow them and making this a
successful program. She stated Model County Government is a
collaborative effort between Youth Planning and Development,
the Extension Office and Schools.
The students and their advisors came forward and introduced
themselves. Several of the students were seated with the
Board members and County Administrator and participated in
today's meeting.
Mr. Stegmaier expressed appreciation to Ms. Carter, her team
and county personnel for allowing the students to shadow
them.
Ms. Neha Kulkarni, Midlothian High School student, expressed
her appreciation for the opportunity to shadow Mr. Stegmaier
and gain an understanding of local government operations and
fiscal responsibility.
3. BOARD MEMBER REPORTS
Ms. Jaeckle announced the Bermuda District will hold a joint
community meeting regarding the Chesterfield County and
Schools Fiscal Year FY2016-2017 Budget Overview on March 15
at 7:00 p.m. at Thomas Dale High School 9th Grade Campus.
Mr. Winslow announced the Clover Hill District and the
Matoaca District will hold a joint community meeting
regarding the Chesterfield County and Schools FY2017 Budget
Overview on March 21 at 7:00 p.m. at CCTC at Hull.
Mr. Holland announced the L.C. Byrd Basketball Team was
currently playing the in the 5-A Basketball Championship this
afternoon at the Siegel Center. He also announced the Dale
District will hold joint community meetings on March 10 at
1:30 p.m. at the Central Library and on March 16 at 7:00 p.m.
at Falling Creek Middle School regarding the Chesterfield
County and School FY2017 Budget Overview. Lastly, he
mentioned the importance of icivics, a non-profit
organization dedicated to reinvigorating civic learning
through interactive and engaging learning resources.
On behalf of Mr. Elswick, Mr. Daniel Hammel, Manchester High
School student, announced the Matoaca District will hold a
community meeting on March 17 at 7:00 p.m. at Matoaca High
School and joint community meetings on March 21 at 1:30 p.m.
at Swift Creek Baptist Church and at 7:00 p.m. at CCTC at
Hull regarding the Chesterfield County and Schools FY2017
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Budget Overview.
Mr. Elswick then stated today the county began a national
recruitment for our next County Administrator. He further
stated Waters and Company was selected through an RFP process
to assist the Board with the County Administrator search. He
stated the Board has some key dates we would like to share
with the staff and citizens regarding the process. He further
stated the position will be advertised nationally beginning
today, March 9, and will close on April 8. He stated the
recruitment profile, outlining the requirements for the
position, can be viewed by visiting the county's website. He
further stated all interested candidates should submit their
resumes directly to the executive search firm. He stated
Waters and Company will hold public input sessions on
Tuesday, April 5 at Thomas Dale High School and on Thursday,
April 7 at CCTC at Hull. He noted both sessions will begin at
6 p.m. He stated the purpose of these sessions is to give the
public the opportunity to provide input on the knowledge,
skills and abilities they feel the new County Administrator
should possess. He further stated this input will be used by
Waters and Company to aid in screening candidates. He stated
the input collected will be provided to the Board to assist
us in the interview process. He noted the Board plans to
begin conducting interviews at the end of April, with a
selection decision in June.
4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no Requests to Postpone Agenda Items and
Additions, Deletions or Changes in the Order of Presentation.
S. RESOLUTIONS
S.A. RECOGNIZING MR. HAROLD A. DEANE, SR. FOR HIS
CONTRIBUTIONS TO VIRGINIA STATE UNIVERSITY
Dr. Bailey introduced Mr. Harold A. Deane, who was present to
receive the resolution.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Harold A. Deane, Sr. has been a resident of
Chesterfield County for more than 45 years; and
WHEREAS, Mr. Deane is an alumnus of Virginia State
College (now university), where he received a Bachelor's of
Science degree in Health and Physical Education in 1961; and
WHEREAS, Mr. Deane was a two -sport student -athlete at
Virginia State University (VSU) participating in track and
field and basketball and a three-year starter on the men's
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basketball team and selected to the CIAA All -Tournament Team;
and
WHEREAS, Mr. Deane has always been a leader and engaged
in the community, serving as the president of the Big
Brothers Organization, and as a member of Kappa Alpha Psi
Fraternity, Inc. and Army ROTC while attending VSU; and
WHEREAS, Mr. Deane served in the United States Army from
1961-1963, where he was commissioned as a First Lieutenant
and earned a Letter of Commendation for outstanding
leadership displayed during Exercise Swift Strike III; and
WHEREAS, Mr. Deane began his teaching career at Virginia
State University in 1969, after earning a master's degree
from Howard University; and
WHEREAS, Mr. Deane served as the VSU Head Men's
Basketball Coach from 1969-1979, and again from 1987-1994,
leading the Trojans to a National Association of
Intercollegiate Athletics (NAIA)District 29 Basketball
Championship in 1974, and to a Central Intercollegiate
Athletic Association (CIAA) Championship in 1988, and was
named the CIAA Tournament's Most Outstanding Coach in 1988;
and
WHEREAS, Mr. Deane was selected as the CIAA's Coach of
the Year in 1972, 1974, and 1976, the NAIA District 29 Coach
of the Year in 1974, and the Virginia Commonwealth Athletic
Association Coach of the Year in 1974 and 1976, and was
inducted into the Virginia State University Hall of Fame in
1989, the Cardoza All -Met Hall of Fame in 2013, and the CIAA
Hall of Fame in 2014; and
WHEREAS, Mr. Deane has been an active and dedicated
member of the Ettrick community in various capacities, and
has officiated numerous local basketball, baseball and
softball games for high schools, colleges and recreational
leagues; and
WHEREAS, Mr. Deane has mentored and developed positive
relationships with area high school and college students in
the Ettrick/Matoaca area and the Tri -Cities community; and
WHEREAS, Mr. Deane retired in December 2015, as a Health
and Physical Education Professor after 46 years of teaching;
and
WHEREAS, Mr. Deane was recently recognized as a
recipient of the Virginia State University Alumni Association
Varsity Club Humanitarian Award for his leadership and
commitment to the advancement of the university's athletic
program; and
WHEREAS, Mr. Deane's inspiration and legacy will
continue to live on in the individuals and students he has
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touched throughout the years and in the surrounding
communities.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 9th day of March 2016,
publicly recognizes the outstanding contributions of Mr.
Harold A. Deane, Sr. to Virginia State University students,
and expresses the appreciation of all residents for his
leadership and dedication to individuals in the community.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. Deane and this resolution be
permanently recorded among 'the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
Mr. Holland presented the executed resolution to Mr. Deane
and highly praised his outstanding contributions to Virginia
State University students.
Mr. Elswick also commended Mr. Deane for his exceptional
contributions to Virginia State University students and
expressed appreciation for his leadership and dedication to
individuals in the county.
Mr. Deane, accompanied by his wife, thanked the Board for the
special recognition and kind sentiments.
6. WORK SESSIONS
6.A. PROPOSED FY2017 BUDGET
6.A.1. COMMUNITY DEVELOPMENT DIVISION
Mr. Dupler presented an overview of Community Development's
FY2017 proposed budget. He stated economic development
activities continue to provide a strong base on a variety of
fronts, most notably, over the last 7 years, new commercial
construction has generated more than $8.5 million in new real
estate tax revenue this year. He further stated with positive
momentum in economic activities, comes a rise in demand for
services. He stated while the proposed FY2017 budget
incorporates an additional building inspector and a new
position to focus on small businesses, there still remain
other staffing needs in the division. He further stated
authorizing an additional inspector would greatly improve
inspection turnaround times as well as ensure quality
control. He stated Environmental Engineering continues to
work with the state and federal governments, in an effort to
continue maximizing dollars spent towards achieving
compliance with TMDL. He further stated two positions would
be needed to support the administration of the utility if
implementation of the storm water utility is approved. He
stated the division continues to work on implementing the
Comprehensive Plan and develop Special Area Plans. He further
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stated the Revitalization Office continues to focus its
efforts around the schools bond referendum projects.
In regards to small business, a study done on the state of
small business in Chesterfield County, found that 99.4
percent of the county's business base is comprised of
business establishments with fewer than 250 employees. He
further stated in addition to the current small business
programs provided by the department, the FY2017 budget
provides funding for a new position dedicated to developing
small businesses. He stated this person will support the
newly created `Jumpstart' program which will provide
assistance to new and existing small businesses in
Chesterfield County. (Ms. Jaeckle's question) In closing, he
stated the division will continue efforts to comply with the
TMDL/VSMP mandate and continued compliance with state and
federal mandates; focus efforts on small business; and
implementation of Enterprise Land Management (ELM).
In response to LeAsia Johnson's question, on behalf of Mr.
Winslow, Mr. Dupler stated it is hard to project the value of
commercial construction; however, strong growth is forecasted
in the future.
Ms. Jaeckle requested scheduling a work session related to
Enterprise Land Management at an upcoming Board meeting.
In response to Ms. Jaeckle's questions, Mr. Dupler stated the
Community Development Division will be working with Budget
and Management to come up with a revised proffer system. He
further stated the Governor signed a bill two days ago and
now staff has to answer the unanswered questions inevitable
in any legislation. He further stated an update will be
provided to the Board relative to the impact of commercial
construction on the demand for police service.
Mr. Holland commended the success of the newly created small
business `Jumpstart' program. He stated small businesses are
the essence of economic development in the county, state and
nation.
In response to Mr. Holland's question regarding the small
business tax collection rate, Mr. Dupler stated a plan was
presented that offers the opportunity to review the rate
until the state maximum is reached. He further stated under
current legislation the state maximum for exemption in the
Business Personal Property Tax category is $20.
Mr. Holland noted the TMDL compliance is mandatory under
state law. He commended Mr. Dupler for his tremendous efforts
relative to the matter.
Ms. Kimberly Russell, Midlothian High School student,
congratulated the Community Development Division on winning
the "Best of Economic Development in Virginia" award.
In response to Mr. Hammel's question regarding the proposed
water and wastewater capital cost recovery charge compared to
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other localities' current charge, on behalf of Mr. Elswick,
Mr. Dupler stated the county's proposed connection fee is
increasing by $300 in each category, both wastewater and
water. In regards to connection fees, he stated staff looks
at a ten-year horizon and beyond to set connection fees based
on capacity needs of new customers. He further stated the
metrics used indicate connection fees should have been raised
two years ago, the last of a multi-year increase to meet that
goal, to support future expansion of the system. He stated
staff does not believe at $10,900, the county will have
problems in terms of competition among other localities over
connection fees. He noted Henrico's commercial connection
fees are significantly higher than Chesterfield's fees.
Discussion ensued relative to unfunded mandates.
Mr. Elswick and Mr. Dupler recognized Community Development
directors who were in attendance and thanked them for their
efforts relative to preparing the budget.
6.A.2. HUMAN SERVICES DIVISION
Ms. Snead provided an overview of the proposed FY2017 budget
for the Human Services Division. She began the presentation
by providing an overview of the Human Services financial
picture; FY2016 to FY2017 changes; division highlights; areas
of focus; and additional funding requests. She stated the
division has reaffirmed effectiveness of programs and has
produced cost savings relative to other modes of
treatment/ service delivery. She further stated efficiencies
and continued success achieved through partnerships include
community revitalization; shared positions; increasing impact
from sports tourism; and the Hops in the Park event. She
stated included in the County Administrator's proposed budget
are three mental health positions and restoration of library
hours on Thursday which necessities eight full time
librarians. She further stated while the division is
appreciative of the strides the FY2017 proposed budget makes
towards meeting the needs of the citizens and staff, there
are other requests that warrant additional consideration. She
stated many of these are critical to making improvements in
our areas of focus such as a Community Partnership
Coordinator, an Infant Service Coordinator, an Environmental
Health Specialist, Pretrial Officer, off duty police, and
vehicle replacement. She noted it is critical to continue to
focus on the recruitment and retention of exceptional
employees. She stated great strides have been made recently
in combatting worker overload and burnout such as the Social
Services partnership between Human Services to fill vacancies
and reduce turnover. She further stated Juvenile Detention
restructured their shifts resulting in lower turnover on
evening and night shifts. She stated efforts result in
decreased workloads and greater stability; however, workload
in numerous areas in the division continues to increase as
does the complexity of the caseloads.
She further stated the division is thankful for the steps
that the FY2017 budget takes towards meeting the needs of the
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division and its customers; however, staff must be mindful
that challenges remain in a number of key areas. She stated
the department directors submitted a total of $2.9 million in
additional funding requests, all detailed as an appendix in
the proposed budget; and each request is appropriate and
needed. In closing, she thanked the Board of Supervisors for
their ideas, direction and continued support.
Mr. Winslow thanked Mr. Drew Molly, Director of Community
Correction Services, for the tour/overview of the department
this afternoon. He stated he has gained a better
understanding of departmental needs.
Mr. Holland commended Ms. Snead and her division for their
tremendous efforts to restore library hours, renovation of
the Rogers Building and community partnerships. He also
highly praised Mr. Mike Golden for his efforts relative to
the land along the James River for use as a public park.
In response to Mr. Holland's question regarding Same Day
Access, Ms. Snead stated services are available beginning at
8:30 a.m. She further stated individuals are welcome to walk-
in assessments for direct access to services.
Ms. Russell, Midlothian High School student, expressed
appreciation to Ms. Snead and her department for itscontinued
efforts to serve citizens of Chesterfield County.
Ms. Jaeckle highly praised the Department of Social Services
and their continued mission to help clients achieve economic
independence. She stressed the importance of holding job
fairs for those individuals.
In response to Miss Kulkarni's question, Ms. Snead stated
pretrial services saves the county funds each time an
individual is placed on pretrial supervision in lieu of jail
while waiting for trail. She further stated the necessity of
adding a pretrial officer will offset the caseload, which has
increased significantly.
Mr. Elswick expressed concerns relative to the transfer of a
Juvenile Drug Court probation officer position and asked for
additional information relative to that decision. He also
asked Ms. Snead to work with Sheriff Leonard to provide a
recommendation to the Board relative to mental health
presence at the jail.
Mr. Elswick and Ms. Snead recognized Human Services directors
who were in attendance and thanked them for their efforts
relative to preparing the budget.
COMMONWEALTH'S ATTORNEY
Mr. William Davenport provided an overview of the proposed
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FY2016 budget for the Commonwealth's Attorney's office. He
expressed concerns relative to the current number of court
dockets and the lack of attorneys needed to cover the work
relative to the preparation of those dockets. He stated he
feels it would be difficult to deliver the kind of service
the county needs without extra court personnel attention and
assistance. In closing, he stated FY2017 additional funding
requests include two additional commonwealth attorney
positions and two support staff positions.
Mr. Winslow requested additional information relative to
caseload statistics/data comparison.
Mr. Holland expressed appreciation to Mr. Davenport for his
informative presentation and also requested additional
information relative to caseload statistics.
Mr. Elswick and Mr. Davenport recognized Commonwealth
Attorney staff who were in attendance and thanked them for
their efforts relative to preparing the budget.
6.A.3. MANAGEMENT SERVICES DIVISION
Dr. Bailey provided an overview of the proposed FY2017 budget
for the Management Services Division. She stated the
presentation will cover many facets of the Management
Services team, including a fiscal overview that reflects the
productivity and efficiency that staff continually pursues as
they focus on the success of the county. She further stated
she will highlight some of the direct impacts essential
services provide to citizens, and how the division will
continue to add value with efficient and innovative business
services. She stated most Management Services departments
serve two masters - the entire general government and the
school system, all working together to provide the best
possible services to county citizens, reinforcing a high
quality of life. In regards to the budget, she stated
overall, the FY2017 proposed general fund budget for the
Management Services Division increases 3 percent as compared
to the current year. She further stated general fund
expenditures are up slightly due to a variety of changes,
such as adjustments for personnel costs and risk management;
and contract savings netted with technology contract
increases housed in Management Services, with system benefits
to a large swath of the county and critical department
functions. In regards to education, she stated Management
Services is a full partner with Schools in ensuring a high-
quality education for students. She further stated key
business services are provided in order for county schools to
focus on educating children. In regards to public safety, she
stated when personnel are deployed, Management Services also
are deployed to provide critical services to achieve the
mission. She further stated the division is committed to
public safety and ensuring police officers, fire and
emergency management personnel, and sheriff's deputies have
the tools they need to directly serve county citizens. She
then highlighted information relative to technology and
department collaboration as well as facility construction and
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major maintenance. She stated no additional funding requests
are being requested for the division in FY2017; however,
several challenges will impact resources in the future such
as facility maintenance and equipment needs; technology
improvement; and workload pressures. She stated the
division's long-term focus on efficiency, partnerships and
service excellence is building a legacy of enduring value for
county citizens. She further stated the remarkable results
that were highlighted in the presentation have occurred
through the commitment, innovation, collaboration and
teamwork demonstrated by the employees of Management Services
and across the county. She stated Management Services will
expand critical partnerships with Schools and Public Safety;
implement technologies and procedures that will improve
productivity and the customer experience; protect capital
assets and ensure facilities work for the community; and
tackle the escalating range of regulatory requirements -
federal, state and industry. In closing, she thanked the
Board for setting the course and decisively leading the way
as the community moves forward.
In response to Mr. Holland's questions, Dr. Bailey stated the
division is making progress relative to technology
integration and modernizing lagging technology. She further
stated integration with other countywide enterprise functions
is one of the foundational values and requirements for
priorities. She stated the ELM system will be replacing
several systems among many county departments. In regards to
school procurement, she stated projects are progressing and
on target.
Mr. Holland requested additional information from staff
relative to supplier diversity.
Mr. Elswick stated because of time restraints Board members
would be meeting with Dr. Bailey individually to answer any
questions they may have relative to the Management Services
budget.
Mr. Elswick and Dr. Bailey recognized Management Services
directors who were in attendance and thanked them for their
efforts relative to preparing the budget.
Mr. Hammel, Manchester High School student, congratulated the
division for being awarded Virginia "Go Green" award for its
use of fuel efficient vehicles.
7. DEFERRED ITEMS
There were no Deferred Items at this time.
8. NEW BUSINESS
8.A. CONSENT ITEMS
8.A.1. ADOPTION OF RESOLUTIONS
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8.A.i.a. RECOGNIZING CAPTAIN JOHN A. MURRAY, FIRE AND
EMERGENCY MEDICAL SERVICES DEPARTMENT, UPON HIS
RETIREMENT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Captain John A. Murray retired from the
Chesterfield Fire and Emergency Medical Services Department,
Chesterfield County, on May 1, 2015; and
WHEREAS, Captain Murray attended Recruit School #17 in
April 1986, and has faithfully served the county for 29 years
in various assignments, as a firefighter at the Bensley,
Matoaca, Airport and Clover Hill Fire and EMS Stations; and
WHEREAS, Captain Murray was promoted to Lieutenant in
March 2001, and served as a company officer at the Dale Fire
and EMS Station, mentoring a number of probationary
firefighters, as well as experienced firefighters; and
WHEREAS, Captain Murray was promoted to Captain in June
2008, and served as the station captain at the Winterpock,
Phillips, and Courthouse Road Fire.and EMS Stations; and
WHEREAS, Captain Murray participated in the
organization's safety culture workgroup, which developed the
organization's safety principles; and
WHEREAS, Captain Murray was selected as an advanced
life-support field -training officer in July 2005, utilizing
his knowledge, skills and experience to enhance the training
of many new advanced life-support providers for the
organization; and
WHEREAS, Captain Murray was recognized with a number of
awards throughout his career; an EMS Unit Citation and an EMS
Lifesave Award for his advanced lifesaving actions for
patients in full arrest, one in May 2001 and another in
September 2001; a Unit Citation for extraordinary teamwork
and efforts resulting in the rescue of two citizens from
their vehicle after being trapped in flood waters in May
2003; and a Unit Citation for his exemplary teamwork and
efforts in the rescue of a 13 -year-old trapped under a tree
that had fallen into a home in September 2006; and
WHEREAS, Captain Murray was assigned to the Emergency
Medical Services Division in July 2013, where he was
instrumental in the establishment and creation of the Mobile
Integrated Healthcare/Community Paramedic initiative.
NOW, THEREFORE BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Captain John A. Murray, expresses the appreciation of all
residents for his service to the county, and extends their
appreciation for his dedicated service and their
congratulations upon his retirement.
Ayes: Elswick, Jaeckle, Winslow and Holland.
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Nays: None.
Absent: Haley.
8.A.l.b. RECOGNIZING APRIL 2016 AS "CHILD ABUSE PREVENTION
MONTH" IN CHESTERFIELD COUNTY
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, child abuse is a tragic problem, and finding
solutions depends on involvement among people throughout the
community; and
WHEREAS, child maltreatment occurs when people find
themselves in stressful situations, without community
resources and without the ability to cope; and
WHEREAS, effective child abuse prevention programs
succeed through partnerships that include social service
agencies, mental and physical healthcare providers, schools,
religious and civic organizations, law enforcement agencies
and the business community; and
WHEREAS, community collaborations such as the
Chesterfield -Colonial Heights Positive Parenting Coalition,
whose mission is to educate, support and empower
professionals to assist families in achieving their full
potential, contribute to strengthened families and effective
child abuse prevention; and
WHEREAS, Greater Richmond Stop Child Abuse Now (SCAN)
strengthened 50 families from the Chesterfield -Colonial
Heights area through their Family Support Program in 2015;
and
WHEREAS, Chesterfield CASA provided advocacy to 187
abused and neglected children in Chesterfield -Colonial
Heights in 2015; and
WHEREAS, Chesterfield County Mental Health Prevention
Services provided parent education classes to 311 parents in
2015; and
WHEREAS, Chesterfield -Colonial Heights Families First
provided parent education through home visitation to 100
families in 2015; and
WHEREAS, Chesterfield County Police Department's Child
Safety Officers taught lessons focused on personal safety to
26,441 K-5 students in Chesterfield County Public Schools;
and
WHEREAS, Chesterfield County Public Schools' Parent-
Teacher Resource Center strengthened 966 parents, staff,
and/or community agencies through consultation, the
dissemination of resources and other information; and
WHEREAS, parents have the most critical influence on
their children's development and need community support and
education in celebrating the jobs and negotiating the
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challenges of parenting
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the month of April
2016 as "Child Abuse Prevention Month" in Chesterfield
County, and encourages all citizens to participate in
appropriate programs and activities that help protect our
community's children.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
8.A.2. TRANSFER OF DISTRICT IMPROVEMENT FUNDS
8.A.2.a. FROM THE BERMUDA, CLOVER HILL, DALE, MATOACA AND
MIDLOTHIAN DISTRICT IMPROVEMENT FUNDS TO THE
SCHOOL BOARD FOR POST -PROM CELEBRATIONS
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
transferred $1,100 from the Bermuda District Improvement
Fund, $2,100 from the Clover Hill District Improvement Fund,
$1,600 from the Dale District Improvement Fund, $1,600 from
the Matoaca District Improvement Fund, and $1,100 from the
Midlothian District Improvement Fund to the Chesterfield
County School Board from drug- and alcohol -free post -prom
celebrations, subject to the conditions filed with the papers
of this Board.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
8.A.2.b. FROM THE DALE DISTRICT IMPROVEMENT FUND TO THE
SCHOOL BOARD TO OFFSET THE EXPENSES OF PAINTING
EDUCATIONAL INFORMATION ON WALLS AND STEPS AT
FALLING CREEK ELEMENTARY SCHOOL
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
transferred $893 from the Dale District Improvement Fund to
the School Board to offset the expenses of Falling Creek
Elementary School to paint educational information on walls
and steps.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
8.A.4. APPROVAL OF MEMORANDA OF UNDERSTANDING WITH STRAYER
UNIVERSITY, CENTURA COLLEGE - NORTH CHESTERFIELD,
VIRGINIA COLLEGE, ITT TECHNICAL INSTITUTE -
RICHMOND, AND ECPI UNIVERSITY - MOOREFIELD CAMPUS
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On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the Chief of the Chesterfield County Police
Department to sign and execute Memoranda of Understanding
with Strayer University, Centura College - North
Chesterfield, Virginia College, ITT Technical Institute -
Richmond, and ECPI University - Moorefield Campus. (A copy of
the Memoranda of Understanding are filed with the papers of
this Board.)
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
8.A.5. EXPANSION OF THE MEMBERSHIP OF THE CHESTERFIELD
CAPITAL CONSTRUCTION GOALS AND ACCOUNTABILITY
COMMITTEE TO INCLUDE THE SCHOOL SYSTEM'S CHIEF
OPERATING OFFICER
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
expanded the membership of the Chesterfield Capital
Construction Goals and Accountability Committee to include
the school system's chief operating officer.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
8.A.6. INITIATION OF APPLICATION FOR REZONING FROM
COMMUNITY BUSINESS (C-3) AND RESIDENTIAL (R-7) TO
RESIDENTIAL (R-12) WITH CONDITIONAL USE PLANNED
DEVELOPMENT TO PERMIT BUILDING SETBACK EXCEPTIONS ON
PROPERTY KNOWN AS 15307 HANOVER STREET
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
initiated an application for rezoning to permit an existing
single-family dwelling at a reduced front yard setback and
allowed for setback exceptions for a proposed detached
structure (carport) on a 0.32 acre parcel identified as Tax
ID 828-641-7797, appointed Kirkland Turner, Director of
Planning, as the agent for the Board of Supervisors for the
purpose of the application and waived disclosure.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
8.A.7. STATE ROADS ACCEPTANCE
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
16-110
03/09/16
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Wynstone Park at Magnolia Green Section
1
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Wethered Ridge, State Route Number 7851
From: Memorial Tournament Drive, (Route 7849)
To: Wynstone Park Lane, (Route 7852), a distance of: 0.05
miles.
Recordation Reference: Plat Book 221, Page 24
Right of Way width (feet) = 47
• Memorial Tournament Drive, State Route Number 7849
From: 0.05 miles west of Magnolia Green Parkway, (Route
7692)
To: Vinca Court, (Route 7850), a distance of: 0.04 miles.
Recordation Reference: Plat Book 221, Page 24
Right of Way width (feet) = 47
• Memorial Tournament Drive, State Route Number 7849
From: Wethered Ridge, (Route 7851)
To: End of Maintenance, a distance of: 0.01 miles.
Recordation Reference: Plat Book 221, Page 24
Right of Way width (feet) = 47
• Memorial Tournament Drive, State
From: Magnolia Green Parkway, (Route
To: 0.05 miles west of Magnolia Green
a distance of: 0.05 miles.
Recordation Reference: Plat Book 221,
Right of Way width (feet) = 87
Route Number 7849
7692)
Parkway,
Page 24
(Route 7692),
03/09/16
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• Wynstone Park Lane, State Route Number 7852
From: Wethered Ridge, (Route 7851)
To: Cul -de -Sac, a distance of: 0.03 miles.
Recordation Reference: Plat Book 221, Page 24
Right of Way width (feet) = 47
• Wynstone Park Lane, State Route Number 7852
From: Wethered Ridge, (Route 7851)
To: End of Maintenance, a distance of: 0.01 miles.
Recordation Reference: Plat Book 221, Page 24
Right of Way width (feet) = 47
• Vinca Court, State Route Number 7850
From: Memorial Tournament Drive, (Route 7849)
To: Cul -de -Sac, a distance of: 0.04 miles.
Recordation Reference: Plat Book 221, Page 24
Right of Way width (feet) = 47
• Memorial Tournament Drive, State Route Number 7849
From: Vinca Court, (Route 7850)
To: Wethered Ridge, (Route 7851), a distance of: 0.13
miles.
Recordation Reference: Plat Book 221, Page 24
Right of Way width (feet) = 47
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
8.A.8. AWARD A CONTRACT FOR ARCHITECTURAL SERVICES TO
PROVIDE A PROGRAMMING STUDY FOR THE NEW ANIMAL
SERVICES FACILITY
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the Purchasing Director to execute an
architectural contract with Guernsey Tingle Architects to
provide a programming study for the new Animal Services
facility in the amount of $54,300.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
8.A.9. ACCEPTANCE OF CHESAPEAKE BAY NUTRIENT CREDITS
ACQUISITION AGREEMENT BETWEEN FALLING SPRINGS, LLC,
AND CHESTERFIELD COUNTY
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the Purchasing Director to accept the Chesapeake
Bay Nutrient Credits Acquisition Agreement with Falling
Springs, LLC, and authorized the Purchasing Director to
execute the Nutrient Purchase Agreement.
Ayes: Elswick, Jaeckle, Winslow and Holland.
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03/09/16
Nays: None.
Absent: Haley.
8.A.10. APPROVAL OF REVISED WATER CONTRACT FOR LAKE MARGARET
PRrmrnu 1
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved a revised water contract for Lake Margaret Section
1, Contract Number 14-0023 and authorized the County
Administrator to execute any necessary documents.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
8.A.11. APPROVAL OF WATER AND SEWER CONTRACT FOR SOUTH
CHESTER FOREST SUBDIVISION
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved a water and sewer contract for South Chester Forest
Subdivision, Contract Number 15-0145 and authorized the
County Administrator to execute any necessary documents.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
8.A.12. REQUESTS FOR PERMISSION
8.A.12.a. FROM THOMAS M. BRYAN AND KATHRYN N. BRYAN FOR A
PROPOSED PRIVACY FENCE TO ENCROACH WITHIN AN
EIGHT -FOOT EASEMENT ACROSS LOT 22, REED'S HILL,
QVrmTnu R
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
granted Thomas M. Bryan and Kathryn N. Bryan permission for a
proposed privacy fence to encroach within an 8' easement
across Lot 22, Reed's Hill, Section B; subject to the
execution of a license agreement. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
8.A.12.b. FROM WILLIAM D. EVANS FOR A PROPOSED FENCE,
CARPORT AND PAVED DRIVEWAY TO ENCROACH WITHIN A
SIXTEEN -FOOT EASEMENT ACROSS LOT 22, BLOCK B,
REAMS RUN, SECTION B
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
granted William D. Evans permission for a proposed fence,
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03/09/16
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carport and paved driveway to encroach within a 16' easement
across Lot 22, Block B, Reams Run, Section B; subject to the
execution of a license agreement. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
8.A.13. REQUEST TO QUITCLAIM A PORTION OF A SIXTEEN -FOOT
WATER EASEMENT ACROSS THE PROPERTY OF MFB
CHESTERFIELD, LLC
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a 16' water easement across the property of MFB
Chesterfield, LLC. (It is noted a copy of the plat is filed
with the papers of this Board.)
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
8.A.14. GRANT AN EXTENSION TO THE PLANNING COMMISSION FOR
REVIEW OF THE PROPOSED COMPLETE ROADS POLICY
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
granted an extension to the Planning Commission for review of
the proposed Complete Roads Policy and directed the
Commission to provide an update of its status no later than
September 28, 2016.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
removed the following item for public comment:
8.A.3. AUTHORIZATION TO DISCONTINUE THE GRTC ROUTE 81
EXPRESS ROUTE
Mr. George Beadles stated he hopes the county will not place
GRTC 81 Express Route on the add -back list. He stressed the
importance of funding for services made available to those
who cannot operate a vehicle and depend on bus services for
transportation.
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
authorized the discontinuance of the GRTC 81 Express Route
beginning July 1, 2016.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
9. REPORTS
9.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS
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03/09/16
9.B. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR
FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND
LEASE PURCHASES
9.C. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD
DETERMINATION FOR CELLCO PARTNERSHIP D/B/A VERIZON
WIRELESS (CASE 16PD0175) TO PERMIT A COMMUNICATIONS
TOWER IN A CORPORATE OFFICE (0-2) DISTRICT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
accepted the following reports: a Report on Developer Water
and Sewer Contracts; a Report on Status of General Fund
Balance, Reserve for Future Capital Projects, District
Improvement Funds and Lease Purchases; and a Report of
Planning Commission Substantial Accord Determination for
Cellco Partnership d/b/a Verizon Wireless (Case 16PD0175) to
Permit a Communications Tower in a Corporate Office (0-2)
District.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
10. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
11. DINNER
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
recessed to Room 502 for dinner.
Ayes: Elswick,
Nays: None.
Absent: Haley.
Reconvening:
12. INVOCATION
Jaeckle, Winslow and Holland.
Vice Chair Dorothy Jaeckle, Bermuda District Supervisor, gave
the invocation.
13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
Miss Julia Rose Dugger led the Pledge of Allegiance to the
Flag of the United States of America.
14. RESOLUTIONS
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03/09/16
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14.A. RECOGNIZING GIRL SCOUTS UPON ATTAINING THE GOLD AWARD
Ms. Pollard introduced Miss Julia Rose Dugger and Miss Emily
Taylor Gardner, who were present to receive the resolution.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, the Girl Scouts of the United States of America
is an organization serving over 2.7 million girls and was
founded to promote citizenship training and personal
development; and
WHEREAS, after earning three interest project patches,
earning the Girl Scout Gold Leadership Award, the Girl Scout
Gold Career Award, and the Girl Scout Gold 4Bs Challenge
Award, and designing and implementing a Girl Scout Gold Award
project, the Gold Award is the highest achievement award in
Girl Scouting and symbolizes outstanding accomplishments in
the areas of leadership, community service, career planning,
and personal development; and
WHEREAS, the Girl Scout Award can only be earned by
girls aged 14-18 or in grades 9-12 and is received by less
than 6 percent of those individuals entering the Girl
Scouting movement; and
WHEREAS, Miss Julia Rose Dugger and Miss Emily Taylor
Gardner, both of Troop 603, sponsored by Southminster
Presbyterian Church, have accomplished these high standards
and have been honored with the Girl Scouts of America Gold
Award by the Girl Scout Commonwealth Council of Virginia,
Incorporated; and
WHEREAS, growing through their experiences in Girl
Scouting, learning the lessons of responsible citizenship,
and priding themselves on the great accomplishments of their
country, Julia and Emily are indeed members of a new
generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 9th day of March 2016,
publicly recognizes Miss Julie Rose Dugger and Miss Emily
Taylor Gardner, extends congratulations on their attainment
of the Gold Award, and acknowledges the good fortune of the
county to have such outstanding young women as its citizens.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
Mr. Elswick and Mr. Winslow presented the executed
resolutions and patches to Miss Dugger and Miss Gardner,
accompanied by members of their families, congratulated them
on their outstanding achievements and wished them well in
future endeavors.
Miss Dugger and Miss Gardner, accompanied by members of their
families, provided details of their Gold Award project and
expressed appreciation to their families and friends for
their support.
14.B. RECOGNIZING MR. MATTHEW GREGORY CIAVOLELLA UPON
16-116
03/09/16
ATTAINING THE RANK OF EAGLE SCOUT
Ms. Pollard introduced Mr. Matthew Gregory Ciavolella, who
was present to receive the resolution.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least twenty-one merit badges
in a wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law, Mr. Matthew Gregory
Ciavolella, Troop 2860, sponsored by Woodlake United
Methodist Church, has accomplished those high standards of
commitment and has reached the long -sought goal of Eagle
Scout, which is received by only four percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare himself for a role as a leader in
society, Matthew has distinguished himself as a member of a
new generation of prepared young citizens of whom we can all
be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 9th day of March 2016,
publicly recognizes Mr. Matthew Gregory Ciavolella, extends
congratulations on his attainment of Eagle Scout, and
acknowledges the good fortune of the county to have such an
outstanding young man as its citizen.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
Mr. Elswick presented the executed resolution and patch to
Mr. Ciavolella, accompanied by members of his family,
congratulated him on his outstanding achievements and wished
him well in future endeavors.
Mr. Ciavolella, accompanied by members of his family,
provided details of his Eagle Scout project and expressed
appreciation to his family and friends for their support.
15. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
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03/09/16
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PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS
NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT
ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC
OPPOSITION WILL BE HEARD AT SECTION 18
ISSNO618
In Bermuda Magisterial District, Plantation Haven LLC
requests conditional use planned development to permit
exceptions relative to existing additions to manufactured
homes and amendment of zoning district map in Manufactured
Home Park (MH -1) and General Business (C-5) Districts on 7.1
acres fronting 350 feet on the west line of Jefferson Davis
Highway, 175 feet north of Whitehouse Road, also fronting 620
feet on the north line of Whitehouse Road, 285 feet west of
Jefferson Davis Highway. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Community Mixed use.
Tax IDs 799-629-0432 and 1049.
Mr. Turner stated Ms. Jaeckle is requesting a deferral to the
April 27, 2016 regularly scheduled meeting.
The applicant was not present.
Ms. Jaeckle noted the applicant agreed with the deferral
request.
Mr. Elswick called for public comment.
There being no one to address the deferral, the public
hearing was closed.
On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board
deferred Case 15SNO618 until April 27, 2016.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
Mr. Mincks noted the case cannot be deferred again, and must
be heard at the next Board meeting.
16SN0570
In Midlothian Magisterial District, Douglas R. Sowers
requests rezoning from Residential (R-12) to Agricultural (A)
and amendment of zoning district map on 89.2 acres fronting
1,790 feet on the west line of County Line Road, 660 feet
north of Mount Hermon Road. Density will be controlled by
zoning conditions or Ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Conservation
Recreation use. Tax ID 702-700-5944.
Mr. Turner presented a summary of Case 16SNO570 and stated
both the Planning Commission and staff recommended approval
and acceptance of the one proffered condition.
Mr. Jim Theobald, representing the applicant, accepted the
recommendation.
Mr. Elswick called for public comment.
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03/09/16
There being no one to address the issue, the public hearing
was closed.
Mr. Elswick noted Ms. Haley asked him to approve the case in
her absence.
Mr. Elswick then made a motion, seconded by Mr. Holland, for
the Board to approve Case 16SN0570 and accepted the following
proffered condition:
Prior to any subdivision plat approval, an approval letter
from the conservation easement holder ("Holder") shall be
submitted to the Planning Department to verify that the
Holder acknowledges and approves of any subsequent
subdivision and additional building area(s) created on any
new parcel (s) . ( P )
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
16SN0575
In Bermuda Magisterial District, Martha 1985 Chester, LLC
requests conditional use to permit repair services and
amendment of zoning district map in a General Industrial (I-
2) District on 14.7 acres located 750 feet off the south line
of Ware Bottom Spring Road, 620 feet southwest of West
Hundred Road. Density will be controlled by zoning conditions
or Ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Industrial use. Tax ID 806 -651 -
Part of 6136.
Mr. Turner presented a summary of Case 16SN0575 and stated
both the Planning Commission and staff recommended approval.
Mr. Mike Rothermel, representing the applicant, accepted the
recommendation.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
Ms. Jaeckle thanked the applicants for their diligence
relative to the case.
Ms. Jaeckle then made a motion, seconded by Mr. Winslow, for
the Board to approve Case 16SN0575.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
16SN0576
In Midlothian Magisterial District, Old Buckingham
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03/09/16
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Associates, LLC requests amendment of conditional use planned
development (Case 04SN0188) relative to uses (dance
studio/school, music school and health club) and amendment of
zoning district map in a Corporate Office (0-2) District on
0.5 acres known as 1264 Alverser Plaza. Density will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Community Business use. Tax ID 739-710-2133.
Mr. Turner presented a summary of Case 16SN0576 and stated
both the Planning Commission and staff recommended approval,
subject to the condition.
Ms. Penny Giles, representing the applicant, accepted the
condition.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
Mr. Elswick noted Ms. Haley asked him to approve the case in
her absence.
Mr. Elswick then made a motion, seconded by Mr. Holland, for
the Board to approve Case 16SN0576, subject to the following
condition:
In addition to the uses permitted by Proffered Condition 1 of
Case 04SN0188, the following uses shall also be permitted:
a. Dance school or studio.
b. Music school.
C. Health club. (P)
(Staff Note: Except as amended herein, all previous
conditions of zoning approved in Cases OOSN0188 and 04SN0188
shall remain in full force and effect.)
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
1r,cwnr,an
In Midlothian Magisterial District, Ninety One Twenty, LLC
requests conditional use to permit an electronic message
center sign and amendment of zoning district map in a
Community Business (C-3) District on 1.1 acres known as 9120
Midlothian Turnpike. Density will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Corporate Office
use. Tax ID 754-705-0490.
Mr. Turner presented a summary of Case 16SN0580 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Ms. Emily Schwabe, representing the applicant, accepted the
conditions.
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03/09/16
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
Mr. Elswick noted Ms. Haley asked him to approve the case in
her absence.
Mr. Elswick then made a motion, seconded by Mr. Winslow, for
the Board to approve Case 16SN0580, subject to the following
conditions:
1. Freestanding Sign Area and Height. The total area of the
freestanding sign shall not exceed 91.25 square feet.
The sign height shall not exceed twenty (20) feet. (P)
2. Electronic Sign. In addition to Ordinance requirements,
any computer -controlled, variable message, electronic
sign shall conform to the following standards:
a. Copy shall be limited to a maximum of three (3)
lines and shall not move but may fade;
b. The message or display shall be programmed to
change no more than once every thirty (30) seconds;
C. Sequential messaging shall be prohibited;
d. Flashing and traveling messages shall be
prohibited;
e. Bijou lighting and animation effects shall be
prohibited;
f. The electronic message center shall be incorporated
into an architecturally designed sign structure
that is compatible and complimentary to the
building it serves; and
g. Brightness shall be limited so as not to exceed 0.3
foot candles above ambient light as measured using
a foot candle meter at a distance of 97 feet. The
computer -controlled, variable message, electronic
sign shall have a photocell that automatically
adjusts the brightness according to ambient light
conditions. (P)
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
1F.QNnr%R4
In Matoaca Magisterial District, Von Sygnet Clarke and Robert
Lee Clarke, Jr. request amendment of conditional use planned
development (Case 88SN0003) to delete a required buffer and
building setback adjacent to Spring Run Road and amendment of
zoning district map in a Residential (R-9) District on 0.3
acres known as 8803 Spyglass Hill Place. Density will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential II use (2.0 to 4.0 dwellings per acre)
Tax ID 727-664-6399.
Mr. Turner presented a summary of Case 16SN0584 and stated
the Planning Commission and staff recommended approval,
subject to the one condition.
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03/09/16
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Ms. Von Sygnet Clarke accepted the condition.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
Mr. Elswick read the language of a proposed modified
condition.
On motion of Mr. Elswick, seconded by Mr. Winslow, the Board
approved Case 16SN0584, subject to the following modified
condition:
With the approval of this case, Condition 23 of Case 88SN0003
shall be deleted. The following condition shall apply:
Fence. Should the privacy fence located within the
community open space along North Spring Run Road and
abutting the subject property be removed, a six (6) foot
tall privacy fence shall be constructed along the rear
property line to reduce the visibility of the pool from
North Spring Run Road. (P)
(Staff Note: Except as amended herein, all previous
conditions of zoning approved in Case 88SN0003 shall remain
in full force and effect.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
1 GQ*Tn=0n
In Clover Hill Magisterial District, Chesterfield County
Planning Commission requests amendment of zoning (Case
06SN0174) relative to cash proffers and amendment of zoning
district map in a Residential (R-12) District on 0.8 acres
located on the north line of Temie Lee Parkway across from
Saint Elizabeth Drive. Density will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Suburban Residential
I use (maximum of 2.0 dwellings per acre). Tax ID 725-672-
0592.
Mr. Turner presented a summary of Case 16SN0590 and stated
both the Planning Commission and staff recommended approval
and acceptance of the one proffered condition. He noted his
role as the applicant's agent.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Ms. Jaeckle, the Board
approved Case 16SN0590 and accepted the following proffered
condition:
16-122
03/09/16
With the approval of this case, Proffered Condition 2 of Case
06SNO174 shall be amended as follows:
Cash Proffer. For each dwelling unit, the applicant, sub-
divider, or assignee(s) shall pay the following to the County
of Chesterfield, prior to the issuance of a building permit
for infrastructure improvements within the service district
for the property, unless state law prevents enforcement of
that timing:
A. $18,966.00 per dwelling unit for the period
beginning the July 1 preceding the Board of
Supervisors' approval of the case through July 1
four years later, at which point the amount will be
adjusted for the cumulate change in the Marshall
and Swift Building Cost Index during that time
period.
B. Thereafter, the per dwelling unit cash proffer
amount shall be automatically adjusted, annually,
by the annual change in the Marshall and Swift
Building Cost Index on July 1 of each year.
C. Cash proffer payments shall be spent for the
purposes proffered or as otherwise permitted by
law. (B&M)
(Staff Note: Except as amended herein, all previous
conditions of zoning approved in Case 06SNO174 shall
remain in full force and effect.)
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
16SN0558
(AMENDED) In Matoaca Magisterial District, Atlantic
Development and Acquisition, L.C. requests rezoning from
Agricultural (A) to Multifamily (R -MF) plus conditional use
planned development to permit exceptions to ordinance
requirements and amendment of zoning district map on 20 acres
located in the southeast quadrant of Ashlake and Ashbrook
Parkways, also fronting 60 feet on the west line of Bethia
Road, 995 feet southwest of Winterpock Road. Density will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential I use (maximum of 2.0 dwellings per
acre). Tax IDs 720-668-8155 and 720 -669 -Part of 8248.
Ms. Orr presented a summary of Case 16SNO558 and stated the
Planning Commission recommended approval because the unique
community offers quality features; addresses safety through
provision of emergency access and stub road for future road
extension; ensures commitment for state -maintained roads; and
while an age -restricted development, it provides school a
revenue source in real estate tax. She further stated staff
recommends denial because the proposal exceeds residential
density suggested as appropriate for the area; fails to
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address the impact of the development on capital facilities
in accordance with the Board's Case Proffer Policy; and lack
of a second public road access reduces convenience and safety
for residents.
Mr. Jim Theobald, representing the applicant, stated the
proposal is for rezoning the property from Agricultural (A)
to Multi -family Residential (R -MF). He further stated the
development would include a maximum of 82 age -restricted
multi -family dwelling units, yielding a density of 4.1
dwelling units per acre.
In response to Mr. Winslow's question regarding emergency
access, Mr. Elswick stated public safety personnel and
emergency apparatus have access to the community.
Mr. Theobald noted the proposal was approved by the
Transportation Department.
Mr. Elswick called for public comment.
There being no one to address the issue, the public hearing
was closed.
Mr. Elswick made a motion, seconded by Mr. Winslow, for the
Board to approve Case 16SNO558 and accept the proffered
conditions.
Mr. Elswick then commended Dr. Wallin for his involvement
relative to the case. He noted residents of the community can
walk safely to area businesses.
Ms. Jaeckle noted the trend of senior citizens moving into
age -restricted, maintenance -free communities. She stated when
there is an entrance and exit in a neighborhood, crime seems
to increase. She further stated the emergency access would be
more beneficial to the proposed community.
Mr. Holland stated he has consistently supported age -
restricted communities and is pleased his concerns relative
to the emergency access were addressed.
Mr. Elswick called for a vote on his motion, seconded by Mr.
Winslow, for the Board to approve Case 16SNO558 and accept
the following proffered conditions:
These Proffered Conditions include five (5) exhibits:
Exhibit A-1 - Conceptual Plan prepared by Stewart/HG, dated
January 6, 2016 titled "The Villas at Ashlake, Chesterfield
County, Virginia"
Exhibit A-2 - Stub Road Plan prepared by Balzer and
Associates, dated August 27, 2015, last revised February 12,
2016, entitled "Atlantic Development - Ashlake, Schematic
Plan, Matoaca District, Chesterfield County, Virginia"
Exhibit B-1 Elevation dated January 19, 2016
Exhibit B-2 Elevation dated January 19, 2016
Exhibit B-3 Elevation dated January 19, 2016
1. Master Plan. The Textual Statement last revised
February 16, 2016, shall be considered the Master
Plan. (P)
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2. Elevations/Exterior Facades. Development of the
Property shall be in general conformance with the
architectural appearance shown on the elevations
attached hereto as Exhibits B-1 and B-2. Any
substantial modifications shall be approved by the
Planning Commission in conjunction with plans
review.
a. Roof materials shall be 30 year
architectural/dimensional asphalt composition
shingle.
b. Facades of each building, in the aggregate,
shall have a minimum of sixty (60) percent
brick or stone masonry, but in no event shall
a facade have less than ten (10) percent brick
or stone masonry. The height of the brick and
stone shall be permitted to vary to allow for
a mixture of design features. Measurement of
the requirement for masonry facade treatment
shall be exclusive of facades within
courtyards screened with a minimum six (6)
foot vinyl fence, as well as windows, gable
vents, dormers, doors, trim, soffit, fascia,
balconies and porches.
C. Other acceptable siding materials shall
include engineered wood (e.g. LP Smartside)
and horizontal lap siding. Horizontal lap
siding shall be manufactured from natural wood
or cement fiber board. Plywood, vinyl and
metal siding are not permitted. Painted wood
trim is not permitted. Additional siding
requirements:
i. A variety of facing materials shall be
used on any one facade of any building.
A minimum of two (2) facing materials
shall be used on any one facade of any
unit.
ii. Buildings with the same color palette,
percentages of siding materials, and
landscaping shall not be permitted side-
by-side to create diversity and interest
along the streetscapes. (P and BI)
3. Age Restriction. In accordance with the Virginia
Fair Housing Law, the federal Housing Law, and such
other applicable federal, state, or local legal
requirements, dwelling units shall be restricted to
"housing for older persons" as defined in the
Virginia Fair Housing Law and no persons under the
age of 19 shall reside therein. (P)
4. Access.
a. Direct vehicular access from the Property to
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Ashlake Parkway and Ashlake Parkway Extended
shall be limited to one (1) public road and
one emergency vehicular access. The exact
location of these access points shall be
approved by the Transportation Department.
b. No direct vehicular access shall be provided
from the Property to Ashbrook Parkway or
Bethia Road, except for a temporary
construction entrance. (T)
5. Public Roads. All roads that accommodate general
traffic circulation through the development (the
"Public Roads"), as determined by the
Transportation Department, shall be designed and
constructed to VDOT road standards and taken into
the State System. (T)
6. Sidewalks. Sidewalks shall be provided on both
sides of the interior street rights of way. The
treatment and location of these sidewalks shall be
approved by the Planning Department at the time of
site plan review. (P)
7. Street Trees. Street trees shall be planted along
both sides of the interior roads and the entrance
road from Ashlake Parkway into the development in
accordance with Zoning Ordinance requirements.
(P)
8. Supplemental Landscaping. Supplemental landscaping
shall be provided around the perimeter of all
buildings, between buildings and driveways, within
medians, and within common areas. Such landscaping
shall be designed to: minimize the predominance of
building mass and paved areas; define private
spaces; and enhance the residential character of
the development. The Planning Department, at the
time of site plan review, shall approve the
landscaping plan with respect to the exact numbers,
spacing, arrangement and species of plantings. (P)
9. Lighting. Street lights shall be decorative and
residential in character with a non -glare design.
Light poles shall have a maximum height of fifteen
(15 ) feet and shall be located generally along the
interior roads as approved by the Planning
Department during plans review. (P)
10. Recreation Areas/Focal Point. A minimum of two (2)
acres shall be provided in the clubhouse area, the
entrance area, pocket parks and other natural
areas. The clubhouse shall serve as a focal point.
Part of these areas shall be "hardscaped"
(concrete, asphalt or pavers) and have a
combination of other amenities such as benches, a
pergola, a gazebo and pavers that accommodate and
facilitate gatherings. The exact design and
location shall be approved by the Planning
Department at the time of site plan review. The
clubhouse shall have a minimum of 2,500 square feet
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of gross floor area and shall include a pool. The
clubhouse shall be constructed during the first
phase of development and shall be completed before
the issuance of the twentieth certificate of
occupancy in the development. The undeveloped
southeastern portion of the Property which abuts
the southern property lines of Lots 46 through 56
of Cloverhill Estates subdivision shall be utilized
for passive recreation and/or pedestrian trails
only. ( P )
11. Notification. The developer shall be responsible
for notifying by first class mail the last known
representative on file with the Chesterfield County
Planning Department of Cloverhill Estates
Subdivision of the submission of any site plan for
the development. Such notification shall occur as
soon as practical, but in no event less than
twenty-one (21) days prior to the approval of such
plans. The developer shall provide the Planning
Department with evidence that such notice was sent.
(P)
12. Garage Doors. Visual impacts of
be minimized through the use
fenestration and/or orientation.
garage doors shall
of architectural
(P)
13. Driveways/Front Walks. All private driveways shall
be hardscaped (concrete, asphalt or pavers). Paved
front walks from buildings shall be provided a
minimum of three (3) feet in width. (P)
14. Foundation Treatment. All exposed portions of the
foundation, with the exception of exposed piers
supporting front porches of each new dwelling unit
shall be faced with brick or stone veneer or two
inch (2") R-10 perimeter styrofoam minimum twenty
four inch (2411) insulation with a protective grey
epoxy -like coating where visible to a point six
inches (6") below grade. (P and BI)
15. Virginia Condominium Act. All dwelling units on
the Property shall be condominiums as defined and
regulated by the Virginia Condominium Act, and all
common areas and improvements therein shall be
maintained by a condominium association. (P)
16. Impact on Capital Facilities. For each dwelling
unit, the applicant, sub -divider, or assignee(s)
shall pay the following to the County of
Chesterfield, prior to the issuance of a building
permit for infrastructure improvements within the
service district for the Property, unless state law
prevents enforcement of that timing:
a. $11,152 , the maximum cash proffer acceptable
per current policy less the amount of the
calculation dedicated to schools, per dwelling
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unit, for the period beginning the July 1
preceding the Board of Supervisors, approval
of the case through July 1 four years later,
at which point the amount will be adjusted for
the cumulative change in the Marshall and
Swift Building Cost Index during that time
period.
b. Thereafter, the per dwelling unit cash proffer
amount shall be automatically adjusted,
annually, by the annual change in the Marshall
and Swift Building Cost Index on July 1 of
each year.
C. Cash proffer payments shall be spent for the
purposes proffered or as otherwise permitted
by law.
d. Should Chesterfield County impose impact fees
at any time during the life of the development
that are applicable to the Property, the
amount paid in cash proffers shall be in lieu
of or credited toward, but not be in addition
to, any impact fees, in a manner determined by
the County. (B)
17. Right of Way Dedication. Prior to any site plan
approval, a ninety (90) foot wide right-of-way for
a north/south major arterial ("Ashlake Parkway
Extended") from the northern boundary line to the
southern boundary line of the parcel identified as
GPIN 720-668-8155 shall be dedicated, free and
unrestricted, to and for the benefit of
Chesterfield County. The exact location and
alignment of this right-of-way shall be approved by
the Transportation Department. (T)
18. Road Improvements. The following road improvements
shall be provided as required:
a. Construction of two (2) lanes of Ashlake
Parkway Extended to VDOT urban minor arterial
standards (50 MPH), with modifications
approved by the Transportation Department,
from the current terminus of Ashlake Parkway
to the southern Property line.
b. Construction of left and right turn lanes
along Ashlake Parkway/Ashlake Parkway Extended
at the approved access.
C. Construction of a sidewalk along the east side
of Ashlake Parkway/Ashlake Parkway Extended
for the entire Property frontage.
d. Dedication to Chesterfield County, free and
unrestricted, of any additional right-of-way
(or easements) required for the improvements
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identified in this Proffered Condition. (T)
19. Phasing Plan for Road Improvements. The road
improvements listed in Proffered Condition 18 shall
be completed, as determined by the Transportation
Department, as follows:
a. Prior to issuance of any occupancy permits, a
left turn lane along Ashlake Parkway/Ashlake
Parkway Extended as identified in Proffered
Condition 18.b, and a sidewalk along Ashlake
Parkway/Ashlake Parkway Extended from Ashbrook
Parkway to the approved access as included in
Proffered Condition 18.c.
b. Prior to issuance of building permits for more
than a cumulative total of 50 units, two (2)
lanes of Ashlake Parkway Extended as
identified in Proffered Condition 18.a; a
right turn lane along Ashlake Parkway/Ashlake
Parkway Extended as identified in Proffered
Condition18.b; and a sidewalk along Ashlake
Parkway/Ashlake Parkway Extended from the
approved access to the southern Property line
as included in Proffered Condition 18.c. (T)
20. Density. There shall be no more than eighty-two
(82) residential units developed on the Property.
(P)
21. Fencing. A decorative "wrought iron -style" fence
shall be provided along the Ashlake Parkway and
Ashbrook Parkway frontages of the Property. A six
(6) foot high board or solid vinyl privacy fence
shall be provided and maintained along the Property
lines adjacent to Cloverhill Estates subdivision
from Ashbrook Parkway to the southwest corner of
Tax ID 721-668-1879. (P)
22. Best Management Practice. Any above -ground wet
stormwater management facilities shall have a
fountain -type aerator and shall be designed and
landscaped as a water feature for the development.
(EE and P)
23. Environmental.
a. Offsite improvements of the existing storm
sewer system, as approved by the Department of
Environmental Engineering, in the Ashbrook
Subdivision will be required if this system is
used as an outfall for the development. All
improvements shall be shown on the site plan
for review and approval.
b. The post -development 100 -year peak discharge
into the wetlands and floodplain along the
rear of the lots in Cloverhill Estates shall
not exceed the pre -development 100 -year peak
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discharge.
C. The existing lake in the Ashbrook subdivision
cannot be used to provide pollutant removal
credits for the development.
d. The developer shall be responsible for the
acceptance of Ashlake Parkway into the state
system from the existing intersection with
Broadreach Drive to the proposed entrance,
prior to issuance of the Certificate of
Occupancy (CO) for the fiftieth (50) unit or
as otherwise determined by the Department of
Environment Engineering. (EE)
24. Minimum Dwelling Size. Dwellings shall have a
minimum of 1,500 square feet of finished floor
area. (P and BI)
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
19SN0579
In Dale Magisterial District, Lance Randal Campbell and
Shannon Evelyn Campbell request conditional use to permit a
business (commercial kennel) incidental to a dwelling and
amendment of zoning district map in an Agricultural (A)
District on 0.9 acres known as 8400 and 8410 Belmont Road.
Density will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
within the Airport Operational Area and is appropriate for
Industrial use. Tax IDs 761-676-7484 and 7596.
Ms. Orr presented a summary of Case 16SN0579 and stated the
Planning Commission and staff recommended approval because
given the size of the request property and its proximity to
area single family residential use, there are likely no
conditions that would fully mitigate the impact of dog
keeping on the request property; however, staff recognizes
the applicants could maintain a private kennel use on the
property, due to its agricultural zoning, with no
limitations. Comparatively, she stated the commercial kennel
use, limited in size and scope, would likely have no greater
impact on surrounding properties and may be appropriate on an
interim basis. She noted there was opposition at the Planning
Commission meeting from a representative of an adjacent
property owner.
In response to Mr. Holland's question regarding proximity to
adjacent property owners, Ms. Orr stated the kennel would
have to be a minimum of 30 feet from the owner's property
line. She further stated the kennel is approximately 117 feet
on one side of the property and 113 feet on the other side.
Ms. Shannon Campbell accepted the recommendation.
Mr. Elswick called for public comment.
Mr. Latane Jenkins, representing his daughter who is an
adjacent property owner, expressed concerns relative to
proximity of the proposed kennel building; additional
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traffic; and potential impact on area property values.
There being no one else to address the issue, the public
hearing was closed.
Mr. Holland stated the proposal was approved by the Planning
Commission and staff. He further stated there is a maximum of
six dogs; no dogs are allowed in the outside run area between
9:00 p.m. and 6:00 a.m.; and training of dogs is permitted to
occur by appointment only. He noted the limited approval and
time limitation of three years.
Mr. Holland then made a motion, seconded by Mr. Winslow, for
the Board to approve Case 16SN0579, subject to the
conditions.
Mr. Winslow stated the time limitation of three years allows
for limited approval if problems arise.
Ms. Jaeckle noted the property is zoned agricultural and the
owner is currently allowed an unlimited number of dogs.
Mr. Elswick called for a vote on Mr. Holland's motion,
seconded by Mr. Winslow, for the Board to approve Case
16SN0579, subject to the following conditions:
1. The Conditional Use shall be granted to and for Lance
Campbell and/or Shannon Campbell, exclusively, and shall
not be transferable or run with the land. Such approval
shall be granted for three (3) years from the date of
approval. (P)
2. The Conditional Use shall be limited to the operation of
a commercial kennel (including boarding, training and
breeding) incidental to the dwelling for a maximum of
six (6) dogs, exclusive of the owners' dogs, at any one
time. (P)
3. A maximum of two (2) employees other than the applicants
and -family members that reside in the home shall be
engaged in the operation at any one time. (P)
4. The area in which the dogs are allowed to run and areas
associated with the keeping of the animals shall be
cleaned and made free of waste on a regular basis so as
to eliminate odors and the proliferation of insects. All
solid animal waste shall be stored in plastic containers
with lids. Such container(s) shall be legally disposed
of offsite at least once each month. (P)
5. One (1) sign shall be permitted to identify this use.
Such sign shall not exceed one (1) square foot in area
with a maximum height of two (2) feet and shall not be
illuminated. (P)
6. One (1) building associated with the commercial kennel
shall be permitted. Such building shall not exceed a
maximum of 360 square feet and shall be located
generally as shown on Exhibit A, dated January 27, 2016.
No other buildings nor additions or alterations shall be
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permitted to this building or the dwelling to
accommodate this use. (P)
7. The kennel building shall be setback a minimum of thirty
(30) feet from side and rear property lines. Vegetation
within this setback shall be maintained and supplemented
with evergreen plantings to assist in mitigating the
impact of the kennel on adjacent properties. Within
sixty (60) days of the approval of this request, the
applicant shall submit a landscaping plan to the
Planning Department for review and approval.
Landscaping shall be installed in accordance with the
approved plan within sixty (60) days of the approval of
such landscaping plan. (P)
8. Dogs must be kept on a leash or within the enclosed
structure and/or runs at all times. Runs for dogs shall
be enclosed with solid walls. No dogs shall be allowed
in the outside run areas between 9:00 p.m. and 6:00 a.m.
This curfew for use of the outside runs shall not prevent
dogs from being walked outside as necessary during these
hours. Training of dogs shall be permitted to occur by
appointment each day between the hours of 9:00 a.m. and
4:00 p.m. (P)
9. Sufficient on-site parking shall be provided so as to
preclude on -street parking to accommodate this use. (P)
10. No commodity shall be stored or sold on the premises
except for light inventory. (P)
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
15SN0647
(AMENDED) In Bermuda Magisterial District, Virginia Electric
and Power Company d/b/a Dominion Virginia Power requests
amendment of conditional use (Case 10SN0114) relative to
uses, construction, operation, stockpiling, buffering and
public facilities impacts of a management facility for fossil
fuel combustion products in a Heavy Industrial (I-3) District
on 842.1 acres fronting the north, south and east lines of
Coxendale and Old Stage Roads. Density will be controlled by
zoning conditions or Ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Industrial use.
Tax IDs 802-665-4390; 805-662-7764; 805-666-2525; 806-662-
8465; 806-664-8063; 807-660-1776; and 811-660-3332.
Ms. Orr presented a summary of Case 15SN0647 and stated the
Planning Commission recommended approval because as
conditioned, no off-site waste is permitted to be received;
amendments are appropriate to permit use of on-site soil for
ponds closures; and the lined facility approved in 2010 is
the most reasonable way to handle disposal of FFCPs. She
further stated staff recommended approval because the
amendments offer the applicant flexibility to use Coxendale
Road and on-site soil for FFCP ponds closure; the proposal no
longer permits acceptance of off-site FFCPs from any source;
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conditions strengthen reporting requirements; and the
proposal assists in mitigating impacts on capital facilities,
noting conditions would require maintenance and repair of
Coxendale Road to mitigate impacts on the road from hauling
during pond closure; County and VDOT approval of a traffic
management plan and regular meetings between stakeholders to
mitigate impacts of hauling operations on county parks use
during pond closure. She added that the applicant is to
construct and grant easements for parking and fire
suppression system for Henricus Park, or an equivalent cash
payment.
In response to Mr. Holland's question, Ms. Orr stated
stakeholder meetings are required to be scheduled regularly.
Mr. Josh Bennett, Director of the Chesterfield and Bellemeade
Power Stations, stated Dominion Virginia Power is an industry
leader in moving to meet new requirements for the storage of
coal ash that is the byproduct of producing electricity for
customers. He further stated Dominion's intent is to act in
accordance with all laws and regulations and to work
cooperatively with public officials. He stated the company
believes mitigating coal ash is beneficial from an
environmental standpoint as well as in terms of keeping costs
low for customers.
Mr. Brennen Keene, representing the applicant, stated in
2015, EPA finalized rules that require closure of both the
upper and lower ponds. He further stated the management
facility will be constructed for the Chesterfield Power
Station's FFCP (fossil fuel combustion products) disposal. He
stated soil excavated from the new facility will be used to
close the existing ash ponds. He further stated new fly ash
and bottom ash handling systems will be installed at the
station on the north side of Coxendale Road. He stated a new
haul road is under construction that will connect the
management facility to the Chesterfield Power Station. In
regards to proffer amendments, he stated earlier timbering
and excavation of soil from the management facility can be
used to close the ponds; ponds are being closed due to a
change in EPA regulations; proffers eliminate the separate
haul road because regular dump trucks will be used for soil
and FFCPs handling facilities will be north of Coxendale
Road; proffers eliminate importation of off-site FFCPs;
replace cash payments by adding the construction and granting
of an easement for a new parking lot adjacent to the Henricus
Park entrance; and proffers require construction and traffic
management plans, regular meetings with Henricus
representatives/Parks to coordinate traffic, plus cleaning
and repairs of Coxendale during pond closure and repairs to
the road when hauling operations are complete.
Mr. Bob Olsen expressed concerns relative to the
mismanagement of off-site FFCPs and lack of maintaining
records.
Mr. James Shelton, President of Hands Across the Lake, stated
capping existing fly ash ponds in place should not be allowed
and could pose a fiscal responsibility for county citizens.
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Ms. Danna Markland, President of the Chesterfield Chamber of
Commerce, highly praised Virginia Dominion Power as an
industry leader for meeting the new requirements for the
storage of coal ash. She stated the Chesterfield Chamber of
Commerce supports the issuance of the solid waste permit.
Mr. Henry Barber urged the Board to approve the conditional
use permit. He stated Dominion Virginia Power has an
outstanding environmental track record and the new project
will carry on that proud tradition.
Mr. Charlie Payne urged the Board to approve the conditional
use permit. He stated Dominion Virginia Power is an extremely
important source of jobs and tax revenue in Chesterfield
County. He further stated the on-site landfill will be an
effective way to protect the environment.
Ms. Peggy Sanner, Assistant Director of the Chesapeake Bay
Foundation, urged the Board to withhold approval of the
requested modified conditional use permit unless and until
the records show the proposal fully meets concerns. She
stated the county should ensure that Dominion's proffer to
allow expanded waste stockpiling will not pose any threats to
water resources.
Mr. Al Smith urged the Board to approve the conditional use
permit. He stated coal will continue to be a significant
source of electricity for many years to come. He further
stated the new landfill will comply with the latest, very
strict regulations issued by the U.S. Environmental
Protection Agency.
Mr. Peter Martin requested Ms. Blakley read the following
statement on behalf of Mr. Tom Pakurar: "The key point at the
hearing tonight is leaving the most medically toxic component
of coal ash, the micro -particles of fly ash, in the flood
plain of the James River. Dominion must demonstrate to the
county's satisfaction that these particles will not wash
downstream and harm the drinking water supplies of VA Beach
and the U.S. military stationed there. The Board of
Supervisors should impose a bond equal to $69/per ton to
guarantee safe transport to a lined facility away from our
waterways should Dominion fail to move the materials in
question. $69/ton is the amount the federal government
charges taxpayers to move similarly toxic materials from Moab
to Crescent Junction UT."
Mr. Peter Martin stated capping existing fly ash ponds in
place should not be allowed and could pose a fiscal
responsibility for county citizens. He urged the Board to
deny the request.
Ms. Judy Stoneman expressed concerns relative to hazardous
transport of coal ash and the potential cause of serious
medical issues. She stated capping existing fly ash ponds in
place should not be allowed.
There being no one else to address the issue, the public
hearing was closed.
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In regards to Proffered Condition 3, Mr. Keene stated the
Department of Environmental Quality regulated up to 122,500
tons of off-site FFCPs to be imported in 2010. He further
stated Dominion noted that number could change with the new
landfill permit because the air permit would also have to be
amended. He noted the property included the whole 860 acres,
not just the management facility. He stated county staff has
been provided a detailed accounting of the amount of coal ash
imported in 2010 until December 2015, which was half of what
was permitted under the zoning conditions. In regards to the
pond closures, he stated the solid waste permits require
certain designs, placement of 30 -year bonds, and ground water
monitoring. He further stated once the bonds are released the
property still belongs to Dominion until conveyed or sold. He
noted the liability will not be passed on to the taxpayers
and will remain with Dominion. He stated the Low Volume
Wastewater Treatment Area will replace existing use of an on-
site pond for waste handling, since the waste ponds are
required to be closed. He further stated when this facility
is cleaned (approximately twice each year) the solids would
be transported along Coxendale Road to the haul road north of
Coxendale Road for deposit into the FFCP management facility.
In response to Mr. Winslow's questions regarding the
qualities of the synthetic liner to be used in closure of the
existing ponds, Mr. Chris Gee, Senior Generation Construction
Project Manager at Dominion Virginia Power, stated the liner
is a flexible, robust membrane which is welded together. He
further stated once the membrane is positioned and passes
quality control, a geo-synthetic net is placed on top of the
membrane to provide a drainage medium in order to deny
stormwater build up in the soil on top of the liner. He
further stated about 2 million cubic yards of coal ash is
located in the lower pond. He stated, in addition to soil
beneath the liner, soil will be added to create the shape for
proper drainage, which will be roughly 700,000 cubic yards,
approximately 2 feet of soil on top of the membrane. He
further stated the membrane is designed to direct rain water
away from the ash. In regards to FEMA f lood maps, he stated
the area adjacent to the landfill has not been accurately
mapped with new standards. He further stated Dominion is in
the process of surveying the adjacent topography along with
the bathometric survey of the river and will remodel the
river in that particular area to determine the flood plain.
He noted the site is below the rim elevation of the lower ash
pond. He stated based on understanding of the model and
historical data, Dominion believes the lower ash pond is not
located within the flood plain and added that the pond has
not flooded during the duration of the operation of the
landfill.
Mr. Winslow expressed concerns relative to the 1 percent
chance of annual flooding risk relative to the lower ash
pond.
In response to Mr. Winslow's concerns, Mr. Gee stated once
the modeling is completed and submitted to FEMA, the lower
ash pond will be shown outside of the flood plain.
In response to Mr. Holland's question relative to reporting,
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Ms. Orr stated she has not been directly involved in the
evaluation of the compliance the zoning condition. She
further stated in the 2010 case, it was recognized Dominion
was bringing in off-site FFCPs at that time.
Mr. Keene stated the discontinuance of the importation of
coal ash from Southampton County and Hopewell occurred in
2013. He further stated the start of importation from the
Mecklenburg Power Station started in November 2012. He stated
upon discovery of the reporting violation, on December 10,
2015, Dominion discontinued acceptance of FFCPs from
Mecklenburg. He further stated the only recording requirement
Dominion had from the existing zoning case was on annual
amounts for the new Management Facility and not before the
facility went into service. He noted there have been no
changes to the case since it was heard by the Planning
Commission.
Mr. Holland noted most of his questions have been answered.
In response to Mr. Elswick's question, Mr. Jason Williams,
Manager, Power Generation O&M, stated ground water will be
monitored surrounding the ponds after the ash ponds are
closed by a third -party consultant. He further stated those
results get turned in to DEQ, as well as an annual report,
which is compared against concentrations and ground water
standards identified by the state.
In response to Mr. Elswick's question, Mr. Dupler stated he
is unaware that the county receives the testing results.
In response to Mr. Holland's questions, Mr. Dupler stated
monitoring of tonnage would be done by DEQ notifying the
county of the importation of fly ash and gaining approval
from the director of General Services. He further stated
tonnage will no longer have to be monitored once the case is
approved.
In response to Mr. Elswick's question, Mr. Bennett confirmed
Dominion Virginia Power will have sole liability
responsibility and will never revert back to Chesterfield
County taxpayers.
Mr. Elswick stated prohibition of the facility receiving off-
site waste from any source is a substantial improvement over
the 2010 zoning and commended the Planning Commission for
their efforts relative to the case.
Ms. Jaeckle stated it is quite an undertaking for Dominion
engineers to design a reasonably priced, environmentally -
friendly way to deliver electricity to customers. She further
stated coal is essential to delivering electricity, and the
true answer to energy is diversity in sources. She noted the
paperwork violation was not violating the intent of the
condition limiting 122,500 tons of off-site FFCPs to be
imported. She stressed the intention of the case and
importance of eliminating importation of off-site FFCPs.
Ms. Jaeckle then made a motion, seconded by Mr. Holland, for
the Board to approve Case 15SN0647 and accept the proffered
conditions.
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Mr. Holland stated he visited the site and was pleased with
the results.
Ms. Jaeckle noted Dominion would accommodate the needs of
Henricus representatives relative to traffic, cleaning and
repairs of Coxendale Road.
Mr. Winslow made a substitute motion for the Board to defer
Case 15SN0647 until the Board could review the modeling
relative to the flood plain of the lower fly ash pond.
Due to lack of a second, Mr. Winslow's motion failed.
Mr. Elswick called for a vote on Ms. Jaeckle's motion,
seconded by Mr. Holland, for the Board to approve Case
15SN0647 and accept the following proffered conditions:
Virginia Electric and Power Company (the "Owner") in this
zoning case, pursuant to §15.2-2298 of the Code of Virginia
(1950 as amended) and the Zoning Ordinance of Chesterfield
County, for itself and its successors or assigns, proffers
that the development of the property known as Chesterfield
County Tax Identification Numbers 802-665-4390, 805-662-7764,
805-666-2525, 806-662-8465, 806-664-8063, 807-660-1776, and
811-660-3332 (the "Property") under consideration will be
developed according to the following conditions if, and only
if, the zoning amendment to Case 1OSN0114 is granted. In the
event the request is denied or approved with conditions not
agreed to by the Owner, the proffers shall immediately be
null and void and of no further force or effect.
With the approval of this request, Proffers 1, 2, 3, 4, 5, 7,
8, 11, 13 and Exhibits A, B, and C of Case 1OSN0114 shall be
amended as outlined below. All other conditions of Case
1OSN0114 shall remain in force and effect.
The Owner hereby amends Exhibits A, B, and C of Case 1OSN0114
as follows:
Exhibit A - The plan titled "Dominion, Chesterfield
Power Station, FFCP Management Facility, Adjacent
Parcel Map," prepared by Golder Associates, dated
February 2016.
Exhibit B - The plan titled "Facility Phasing Plan,
Dominion Chesterfield Power Station," prepared by
Golder Associates, Revision 4 dated 11/16/2015.
Exhibit C - The plan titled "Buffer Plan, Dominion
Chesterfield Power Station," Revision 4, prepared
by Golder Associates, dated 11/16/2015.
The Owner hereby amends Proffer 1 of Case 10SN0114 as
follows:
1. Uses. Uses permitted on the Property shall be:
A. Any use permitted in the Heavy Industrial (I-
3) District.
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The Owner
follows:
2.
N
B. Electric power generation plant.
C. Management facility for fossil fuel combustion
products ("FFCPs"), as that term is defined by
the Virginia Department of Environmental
Quality ("DEQ"), generated by the Chesterfield
Power Station. For purposes of this
condition, the term "FFCPs" shall include fly
ash; bottom ash; gypsum; rock, pyrites and
tramp iron; waste coal and coal fines; waste
lime and limestone; cenospheres; bead blast
residue; stabilized solids from the plant
waste water treatment systems; stabilized
solids from waste treatment facilities; filter
press solids; waste solid refractory; non-
putrescible C&D debris from the
station/landfill operations; bag house bags
(used and containing CCR' s) ; WWT filter press
cloths; vacuum filter cloth; multi -media fill
from sand filters and multimedia filters
(gravel, sand, anthracite); and desiccant from
air dryers.
D. Ponds or other storage facilities for FFCPs,
generated on the Property by the Chesterfield
Power Station.
E. Haul road or other manners of transport of
FFCPs.
F. Reclamation of FFCPs.
G. Any accessory uses associated with any of the
uses listed above. (P)
hereby amends Proffer 2 of Case 1OSN0114 as
Construction and Phasinq of FFCP Facilitv.
A. The FFCP management facility (the "Management
Facility"), generally shown on Exhibit A as
"proposed FFCP limits of disturbance" shall be
developed as an industrial waste disposal
facility, subject to DEQ regulations.
Notwithstanding the general nature of the
"proposed FFCP limits of disturbance" shown on
Exhibit A, the actual area of disturbance for
the Management Facility (exclusive of the
"Haul Road" as described in Proffer 4) shall
not exceed ninety-two (92) acres.
B. Subject to the terms of subsection 2.D. below,
the Management Facility shall be constructed
in four phases. The first phase of
development (Phase 1) shall begin at the
eastern section of the Management Facility and
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proceed in a westerly direction generally as
shown on Exhibit B. The lined areas for each
phase (the "Phase" or "Phases"), exclusive of
required stormwater and sediment basins,
access roads, and perimeter roads, shall be
limited to an acreage range as follows:
i. Phase 1: between 12.0 acres and 15.0
acres.
ii. Phase 2: between 14.0 acres and 17.0
acres.
iii. Phase 3: between 15.0 acres and 18.0
acres.
iv. Phase 4: between 20.0 acres and 23.0
acres.
The Owner shall submit a phasing plan
that shows the exact size and dimensions
of each Phase and any additional
Excavation Areas (defined and developed
pursuant to subsection 2.D. below) (the
"Phasing Plan"), which plan shall be
submitted for approval with the site plan
for the first phase of development for
the Management Facility and shall also be
submitted to the County Directors of
Environmental Engineering and Planning
(or their designees), to confirm
compliance with the dimensional
requirements of this Proffer 2. The
Phasing Plan shall include an estimated
time schedule for development of each
phase and, if applicable, an Excavation
Area. If the Owner decides to change the
size and/or dimensions of any phase after
approval of the original Phasing Plan,
the Owner shall be required to resubmit
for approval an amended Phasing Plan to
the County Directors of Environmental
Engineering and Planning (or their
designees) to confirm compliance with the
dimensional requirements of this Proffer
2.
C. The maximum height of each Phase (as measured
from mean sea level, or "AMSL"), shall be as
follows:
i. Phase 1: 140 feet AMSL.
ii. Phase 2: 195 feet AMSL.
iii. Phase 3: 225 feet AMSL.
iv. Phase 4: 275 feet AMSL.
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D. In order to facilitate use of soil for the
closure of the existing ponds (the "Pond
Closure") where FFCPs are currently stored and
for operations of the Management Facility, the
Owner shall have the right to excavate soil
and related materials from portions of the
Property designated for Phase 2, Phase 3
and/or Phase 4, provided that the each area
designated for excavation shall be shown on
the site plan as "Excavation Area" or "Borrow
Area,, (collectively "Excavation Areas"). Soil
or other materials from an Excavation Area may
be temporarily stored in Stockpiles as set
forth in 2.E. below or on another portion of
the Property that is south and east of
Proctors Creek.
E. Stockpiling of soil or other materials (the
"Stockpiles") shall be permitted as part of
the construction of the Phases and/or
activities related to the Excavation Areas.
The Stockpiles shall be subject to the
following limitations during the development
of Phases 1, 2 and 3, only:
i. The toe of the
located a minimum
feet south of the
Park" (defined as
800-668-1000, an(
development of Phz
Stockpiles shall be
of three hundred (300)
"James River Industrial
Tax IDs 803 669-0332,
800-668-7710) during
3es 1, 2 and 3.
ii. The height of the Stockpiles shall not
exceed fifty (50) feet above existing
grade where adjacent to the James River
Industrial Park. (P and EE)
The Owner hereby deletes Proffer 3 of Case 1OSN0114:
3. HEREBY DELETED
The Owner hereby amends Proffer 4 of Case 1OSN0114 as
follows:
4. FFCP Handling. Prior to the disposal of FFCPs in
the Management Facility, the Owner shall install
the "Fly Ash Handling System" and the "Bottom Ash
Handling System" north of Coxendale Road, and the
"Low Volume Wastewater Treatment Area" ("Treatment
Area") south of Coxendale Road, all in the general
locations shown on Exhibit A. FFCPs to be disposed
in the Management Facility from the Fly Ash
Handling System and the Bottom Ash Handling System
shall be hauled to the Management Facility on the
private road shown in the general location on
Exhibit A as the "proposed haul road" ("Haul
Road"), and the stabilized solids to be deposited
in the Management Facility from the Treatment Area
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shall be transported from
that portion of Coxendale
the Treatment Area to the
on Coxendale Road. The
with asphalt, concrete,
material, but no curb and
(GS and P)
the Treatment Area using
Road from the entrance to
entrance to the Haul Road
Haul Road shall be paved
or other hard -surface
gutter shall be required.
The Owner hereby amends Proffer 5 of Case 1OSN0114 as
follows:
5. Public Facility Mitigation.
A. To assist in mitigating impacts on Coxendale
Road during the period of hauling materials
(the "Hauling Operations") for construction of
the Management Facility and the Pond Closure,
the Owner shall:
i. Maintain that portion of Coxendale Road
located between the Haul Road's
intersection with Old Stage
Road/Coxendale Road to the Pond Closure
access from Coxendale Road. Prior to any
Hauling Operations that use Coxendale
Road, a construction management plan for
the maintenance and repair of Coxendale
Road and a traffic management plan,
designed to mitigate impacts on park use
from Hauling Operations, shall be
approved by the Virginia Department of
Transportation (VDOT) and the County that
may include, but shall not be limited to:
(a) Traffic control methods, to include
lane closures, flagging procedures,
directional and informational
signage, signalization, timing of
Hauling Operations, and designated
access points for deliveries and
employee access.
(b) Road monitoring and policing on
Coxendale Road, to include cleaning
of debris (such as mud) and
repairing (such as structural
failures and pot -holes) that occur
due to Hauling Operations.
ii. Within three (3) months of the completion
of the Hauling Operations, the Owner
shall notify VDOT and Chesterfield County
Department of Transportation (CDOT), in
writing, of the completion of the Hauling
Operations and shall make any needed
repairs to that portion of Coxendale Road
referenced in 5.A. above within twelve
(12) months after such repairs are
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determined necessary by VDOT. The
repairs may include a 1.5-2.0 inch
asphalt overlay if necessary to return
Coxendale Road to its pre -Haul Operations
condition.
iii. The Owner shall be responsible for
executing the approved construction
management plan as required by VDOT.
B. Other Capital Facilities.
i. In addition to mitigating impacts on
Coxendale Road, within twelve months
after approval of a site plan for Phase 1
of the Management Facility, the Owner
shall submit to the County for its review
and acceptance a proposal for the
construction of improvements and
dedication of the easements as described
below (the "Proposal").
(a) Construction of a parking lot
located adjacent to Henricus
Historical Park ("Henricus") on an
area of approximately 2.2 acres,
which construction shall be subject
to DEQ and Virginia Department of
Conservation and Recreation ("DCR")
review and approval.
(b) Dedication of an easement to the
County over the parking lot
described in the paragraph above,
including access aisles to such
parking lot, which easement shall be
subject to use and maintenance
provisions required by DEQ, DCR, and
any other regulations, conditions
and environmental practices
necessary to protect the cap and the
liner system for the pond closure.
(c) Dedication of an easement to the
County over that part of Parcel 3332
adjacent to the parking lot
referenced above and where the
County fire suppression pump house
for Henricus is located (not to
exceed 1.2 acres).
The total easement area on Parcel
3332 shall not exceed 3.4 acres.
ii. The Proposal shall include the following
detailed information:
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(a) A scope of work and a firm bid price
(the "Construction Cost") from a
contractor for construction of the
parking lot based on the scope of
work.
(b) The value of the easements) to be
granted as determined by an MAI
appraisal (the "Easement Value").
(c) The provisions of each of the
easements regarding use and
maintenance provisions required by
DEQ, DCR, and any other regulations,
conditions and environmental
practices necessary to protect the
cap and the liner system for the
pond closure.
(d) A schedule for completion of the
parking lot construction.
iii. If the County accepts the Proposal in
total, the Owner shall be responsible for
construction of the improvements and
dedication of the easements on the later
of (a) issuance by DEQ of the Certificate
to Operate the Management Facility (the
"Certificate") or (b) a date approved by
the County as outlined in the Proposal.
Within 90 days after the issuance of the
Certificate, the Owner shall provide a
copy of the Certificate to the County
Director of Planning.
iv. If the County does not accept the terms
of the easements as identified in the
Proposal pursuant to 5(b)(ii)(c) above,
the Owner shall pay to the County an
amount equal to total of the Construction
Cost plus the Easement Value, which
amount shall be paid prior to the
issuance of the Certificate. (P, CDOT,
P&R, BM and VDOT)
The Owner hereby amends Proffer 7 of Case 1OSN0114 as
follows:
6. Fugitive Dust Management.
A. Prior to the issuance of the Certificate, the
Owner shall provide to the County Directors of
Planning and General Services (or their
designees) copies of applicable sections of
all permits from state and/or federal
authorities that include requirements for the
management of fugitive dust related to
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operation of the Management Facility. if
those permits do not include such requirements
for fugitive dust management, the Owner shall
submit to the County Directors of Planning and
General Services (or their designees) a plan
for the control of fugitive dust related to
operation of the Management Facility (the
"Dust Control Plan"). At a minimum (unless as
otherwise provided below), the permit(s) or
the Dust Control Plan shall include the
following methods of fugitive dust management:
i. Periodic watering of unpaved roadways, as
needed, that serve the Management
Facility.
ii. Periodic watering and/or sweeping, as
needed, of paved roadways.
iii. Maintain appropriate speed limits on
paved and unpaved roadways.
iv. Maintain adequate moisture content needed
for compaction of the FFCPs stored in the
Management Facility.
V. Periodic watering of the areas where
FFCPs are prepared for transport to the
Management Facility and periodic watering
of the areas where FFCPs are placed in
the Management Facility, as needed.
vi. Construction methods including tarps,
geotextiles, soil cover, chemical dust
control agents and other, similar,
methods may be used as an alternative to
watering.
vii. The process for cleaning any spills of
FFCPs on the Haul Road and any adjoining
public roads.
viii. Periodic covering of FFCPs placed in
the Management Facility with soil, tarps,
geotextiles, chemical dust control agents
and other, similar methods.
ix. Methods for the management of fugitive
dust from soil stored in any soil
stockpiles, which methods may include,
but are not limited to, soil
stabilization through hydro -seeding and
other, similar methods.
B. Regardless of the requirements contained in
any state or federal permits related to dust
management for the Management Facility, no
more than ten (10) acres of the working area
where FFCPs are placed in the Management
Facility shall be open at any one time.
Material placed in the working area will be
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"tracked in" daily with a bulldozer or similar
earth moving equipment. Once the material
reaches the appropriate moisture content for
compaction, that material will be compacted
with a mechanical roller.
C. If, at any time during the operational life of
the Management Facility, any state or federal
permits that regulate fugitive dust management
for the Management Facility are amended, the
Owner shall submit (within thirty (30) days of
the approval date of any amended permits)
those amended permits to the County Directors
of Planning and General Services (or their
designees). If, at any time during the
operational life of the Management Facility,
any state or federal permits that regulate
dust management for the Management Facility
delete all requirements for fugitive dust
management for the Management Facility or
makes such requirements less stringent than
prior requirements, the Owner shall submit for
approval a Dust Control Plan to the County
Director of General Services (or his or her
designee). (GS and P)
The Owner hereby amends Proffer 8 of Case 1OSN0114 as
follows:
7. Buffers.
A. A variable width buffer along the northern
boundary of the parcel identified as Tax ID
802-665-4390 where the parcel is adjacent to
the James River Industrial Park shall be
maintained as provided herein (the "Northern
Buffer"). The Northern Buffer and its
dimensions shall be as shown on the attached
Exhibit C (the "Buffer Plan"). Except for
those areas where the Northern Buffer is shown
on the Buffer Plan as greater than one hundred
fifty (150) feet in width, the minimum width
of the Northern Buffer shall be one hundred
and fifty (150) feet. The Northern Buffer
shall be inclusive of the existing power
lines, gravel roads, various easements, and
the substation. The existing vegetation
within the Northern Buffer that is south of
the 100 foot wide transmission corridor in the
Northern Buffer (the "Northern Vegetative
Buffer") shall be retained unless removal is
required (i) for maintenance of and access to
the existing substation within the Northern
Buffer, (ii) to provide generally
perpendicular crossings of the Northern
Vegetative Buffer for access to the existing
transmission line right of way within the
Northern. Buffer, (iii) to provide for
generally perpendicular crossings of the
Northern Vegetative Buffer to accommodate
utilities, (iv) to allow for archaeological
investigations on the Property, and (v) as may
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otherwise be required by subsection B below.
The removal of vegetation within the Northern
Vegetative Buffer to provide access to the
existing transmission line right of way and
substation, to accommodate utilities that
cross the Northern Vegetative Buffer, and to
allow for archaeological investigations on the
Property shall be permitted as shown on the
approved site plan, provided that such removal
involves the least amount of disturbance of
the Northern Vegetative Buffer as reasonably
possible and, in the case of archaeological
investigations, the area of buffer disturbance
is restored with additional plantings, all as
approved as part of the site plan.
B. Except as set forth above, the existing
natural vegetation located on the southern
fifty (50) feet of the Northern Vegetative
Buffer and adjacent to James River Industrial
Park shown on Exhibit C as "Existing Trees to
Remain" shall be retained. If insufficient
plantings exist, as determined by the Planning
Department, additional plantings shall be
added in accordance to Perimeter Landscaping
A, except that shrubs shall not be required
but may be provided. The exact locations,
quantities, species, and sizes of any
supplemental landscaping, shall be determined
at the time of site plan review.
(NOTE: The purpose of this condition is to
help establish additional plantings that will
help protect existing vegetation to "wind
throw" when adjacent trees are removed and the
preserved trees are exposed to wind.)
C. A one hundred (100) foot wide buffer along the
western boundary of the parcel identified as
Tax ID 802-665-4390 (the "Western Buffer")
shall be maintained as shown on the Buffer
Plan. The Western Buffer shall be inclusive
of the existing power lines, gravel roads,
various easements, and the substation. The
existing vegetation within the Western Buffer
shall be retained unless removal is required
(i) for maintenance of and access to the
existing substation, (ii) to provide generally
perpendicular crossings of the Western Buffer
for access to the existing transmission line
right of way within the Western Buffer, (iii)
to provide for generally perpendicular
crossings of the Western Buffer to accommodate
utilities, and (iv) to allow for
archaeological investigations on the Property.
The removal of vegetation within the Western
Buffer to provide access to the existing
transmission line right of way and substation,
to accommodate utilities that cross the
Western Buffer, and to allow for
archaeological investigations on the Property
shall be permitted as shown on the approved
site plan, provided that such removal involves
the least amount of disturbance of the Western
Buffer as reasonably possible and, in the case
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of archaeological investigations, the area of
buffer disturbance is restored with additional
plantings, all as approved as part of the site
plan. (P)
The Owner hereby amends Proffer 11 of Case 1OSN0114 as
follows:
8. Environmental Engineering. Super silt fence shall
be used at the toe of the slope during construction
and fill along Proctor's Creek and the James River.
(EE)
The Owner hereby amends Proffer 13 of Case 10SN0114 as
follows:
9. Pond Closure Coordination. The Owner shall meet at
least quarterly during the period of the Pond
Closure (and more frequently if requested by the
County) with representatives from Henricus Park and
the Chesterfield County Parks and Recreation
Department. These meetings shall be for the
purpose of reviewing the construction management
and traffic management plans, to provide updates
regarding the status of construction, and to
coordinate road related impacts to the park such as
overflow parking, access to recreational areas,
temporary road closures, and other measures to
mitigate impacts of Hauling Operations. Such
coordination shall give special attention to large
scale events and public schools field trips held at
Henricus Park, Dutch Gap Boat Landing, and Dutch
Gap Conservation Area. (P&R)
Ayes: Elswick, Jaeckle, and Holland.
Nays: Winslow.
Absent: Haley.
17. PUBLIC HEARINGS
17.A. TO CONSIDER THE CONVEYANCE OF AN EASEMENT TO COLUMBIA
GAS OF VIRGINIA, INCORPORATED
Mr. Harmon stated this date and time has been advertised for
the Board to consider the conveyance of an easement to
Columbia Gas of Virginia, Incorporated.
Mr. Elswick called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Columbia
Gas of Virginia, Inc. for a variable width underground
easement on county property at 17250 Hull Street Road.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
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17.B. TO CONSIDER THE CONVEYANCE OF AN EASEMENT TO VIRGINIA
ELECTRIC AND POWER COMPANY
Mr. Harmon stated this date and time has been advertised for
the Board to consider the conveyance of an easement to
Virginia Electric and Power Company.
Mr. Elswick called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Virginia
Electric and Power Company for a variable width underground
easement for the Dominion Virginia Power undergrounding
project along Osborne Road.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining requests for manufactured home
permits or rezoning at this time.
19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
20. ADJOURNMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adjourned at 8:43 p.m. until March 23, 2016.
Ayes: Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Absent: Haley.
ss J.L. Stegrnaiex -.,'ti Stephen A. Elswick
County Administrator Chairman
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