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2015-11-18 Board Summary Board of Supervisors Stephen A. Elswick Arthur S. Warren Dorothy A. Jaeckle James M. Holland Daniel A. Gecker County Administrator James J.L. Stegmaier Summary of Actions Taken by the Board on November 18, 2015 3:00 P.M. SESSION COUNTY ADMINISTRATOR’S COMMENTS  Mr. Stegmaier reported the Accounting Department has completed preparation of the County’s FY2015 Comprehensive Annual Financial Report (CAFR), which includes financial statements audited by Cherry Bekaert, LLP, independent auditors. Mr. Rob Churchman, the engagement partner from KPMG, LLP, formally presented the report to the Board.  Mr. Stegmaier announced Chesterfield County has received the Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA) for the period beginning July 1, 2015. The award reflects the commitment of the governing body and staff to meet the highest principles of governmental budgeting. In order to receive the budget award, the county had to satisfy nationally recognized guidelines for an effective budget presentation.  Mr. Stegmaier announced the Chesterfield Community Services Board Department of Mental Health Support Services received a three-year re-accreditation for all of its programs from the Commission on Accreditation of Rehabilitation Facilities (CARF). The accreditation outcome represents the highest level of accreditation, marking the seventh consecutive three-year accreditation awarded to the Chesterfield CSB by CARF, an international accreditation body.  Mr. Stegmaier reported at last week’s VACo annual meeting, Chesterfield, along with five other counties, was recognized by VACo as a 2015 Go Green county. Mr. Larry Land, Director of Policy and Development for VACo and Mr. Tony Bell, Vice President of Moseley Architects presented the award to the county. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Mr. Curtis W. Campbell, Building Inspection Department, upon his retirement. Adopted Resolution recognizing the Greater Southport Business Association on th its 35 Anniversary. Adopted Resolution recognizing The Richmond Forum on the occasion of its 30 th season. 1 WORK SESSIONS A Work Session was held to update the Board regarding Chesterfield Community Services Board highlights, challenges and agency data. DEFERRED ITEMS 15SN0634 In Midlothian Magisterial District, Charter (E & A) LLC requests Deferred until amendment of conditional use planned development (Cases 94SN0138 December 16, & 13SN0509) to permit exceptions to density and residential townhouse 2015 as a public standards and amendment of zoning district map in a Community hearing Business (C-3) District on 10.2 acres fronting 700 feet on the west line of Charter Colony Parkway, 850 feet south of Midlothian Turnpike, also fronting 550 feet on the east line of LeGordon Drive, 1115 feet south of Midlothian Turnpike. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Planned Transition Area uses. Tax ID 726-707-Part of 3592. Withdrawn Application for waste material management and disposal by Shoosmith Brothers, Incorporated to use the quarry as a landfill. APPOINTMENTS Approved Nomination/appointment of Mr. Michael C. Bricker, Mr. James Ingle, as members of the Board of Building Code and Fire Appeals and Mr. Michael Vaught, Ms. Debbie Anderson, and Mr. Thomas Vavra as alternate members of the Board of Building Code and Fire Appeals. CONSENT ITEMS Adopted Resolution recognizing Captain Richard O. Earhart, Fire and Emergency Medical Services Department, upon his retirement. Adopted Resolution recognizing Ms. Debra P. Winecoff, Chesterfield County Public Library, upon her retirement. Adopted Resolution recognizing Deputy Chief Mark D. Sacra, Fire and Emergency Medical Services Department, upon his retirement. Adopted Resolution recognizing Ms. Terry R. Jacobs, Information Systems Technology Department, upon her retirement. Adopted Resolution proclaiming November 28, 2015, as “Small Business Saturday” in Chesterfield County. Approved Transfer of funds from the Mid-Lothian Mines Park Stream Restoration Project to the Chesapeake Bay Action Plan Project. Approved Transfer of District Improvement Funds from the Matoaca District Improvement Fund to the School Board to purchase and install Promethean ActivBoards for Matoaca Elementary School. 2 Approved Transfer of District Improvement Funds from the Matoaca District Improvement Fund to the School Board to purchase a replacement heavy-duty lawn mower for field maintenance at Matoaca High School. Approved Transfer of District Improvement Funds from the Bermuda District Improvement Fund to the School Board to purchase guitars and guitar cases for Elizabeth Davis Middle School. Approved Public hearing date of December 16, 2015, to consider the real estate tax exemption request of Chesterfield Alternatives, Inc. Approved Public hearing date of December 16, 2015, to consider an amendment to the County Code related to fees for deferral of a public hearing/meeting and sign permits. Adopted 2016 Legislative Program. Approved State road acceptance of roads in Magnolia Green Section I and Brookcreek Crossing Section E. Approved Memorandum of Agreement between the Chesterfield Juvenile Detention Home and the Virginia Department of Juvenile Justice. Approved Request for permission from Adana Investments, LLC for a proposed gravel driveway to encroach within a fifty-foot county right of way known as Fonda Street to access property on Fonda Street. Approved Request for permission from Barbara S. Dodson for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir. Approved Request for permission from Eileen E. Gannon for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir. Approved Request for permission from Neal M. Leonhard and Patricia S. Leonhard for a deck and spiral staircase with concrete pad to encroach within an eight-foot easement across Lot 1, Tarrington, Section 4. Approved Request for permission from Main Street Homes MT, LLC for a concrete driveway to encroach within a variable width sanitary sewer easement, Virginia Department of Transportation drainage and sight distance easement and a ten-foot easement across Lot 73, Collington, Section 15. Approved Request for permission from Calvin R. Pletcher and Donna C. Pletcher for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir. Approved Request for permission from Christopher M. Simmons and Sarah M. Simmons for a proposed gravel driveway to encroach within a twenty- four-foot county right of way known as Virginia Avenue to access property on Virginia Avenue. Approved Request for permission from Jeffery S. Swanson and Michelle R. Swanson for a proposed boat dock to encroach in the impoundment easement for Swift Creek Reservoir. 3 Approved Options to purchase two parcels of land adjacent to the county airport with Charlotte D. Marsh. Approved Options to purchase a parcel of land adjacent to the county airport with Julie Marsh. Approved Request to quitclaim a portion of a twenty-foot storm water management best management practice access easement across the property of Bellwood Properties, LLC. Approved Request to quitclaim a portion of a variable width drainage easement, a portion of a sixteen-foot sewer easement and a portion of a ten-foot temporary construction easement across property on Chester Road. Approved Acceptance of parcels of land adjacent to Willis Road from Henry D. Moore. Approved Conveyance of an easement to Virginia Electric and Power Company to extend service to 18 mobile classrooms being installed at Providence Middle School. Approved Construction contract for the Smith-Wagner Building renovation and addition project. Approved Appropriation and transfer of additional funds and authorization to award the construction contract for the Smoketree Drive (Smoketree Community Recreation Center to Courthouse Road) Sidewalk Project. Approved License agreement for the installation of cellular antennas on the Roxshire Water Tank. REPORTS Accepted Report on Developer Water and Sewer Contracts. Accepted Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases. Accepted Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 15PD0205) to permit a special purpose park in General Industrial (I-2) and Heavy Industrial (I- 3) Districts. Accepted Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 16PD0149) to permit a neighborhood park in Light Industrial (I-1) and Residential (R-9) Districts. 4 6:30 P.M. SESSION The Honorable Daniel A. Gecker, Midlothian District Supervisor, gave the invocation. Eagle Scout Ethan Everett Downing led the Pledge of Allegiance to the Flag of the United States of America. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Swift Creek Mill Theatre on its 50 th anniversary of providing cultural arts in Chesterfield County. Adopted Resolution recognizing Boy Scouts Mr. Ethan Everett Downing, Mr. Nicholas Adam Mezynski, Mr. Adam Christopher Kalata, Mr. Ryan Peter Pyatak, Mr. William Alton Lewis and Mr. Ryan DeForest Robinson, upon attaining the rank of Eagle Scout. CITIZEN COMMENT PERIOD Ms. Nancy Woolridge suggested the county send out a flyer requesting information regarding citizen needs. Mr. Rodney Martin expressed concerns relative to various county/school issues. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING 16CW0148 In Bermuda Magisterial District, request of The County of Chesterfield Deferred until for an exception to Section 19.1-524 of the Chesapeake Bay December 16, Preservation Act requirements of the Zoning Ordinance to permit 2015 encroachment into the Resource Protection Area (RPA) buffer along the relic river marsh of the James River as a result of grading and construction related to a 15 unit parking lot. The property is located at 421 Coxendale Road which is within the James River drainage basin. Tax ID 811-661-4268. 15SN0671 In Midlothian Magisterial District, request of James Barnett and Approved with Barnett’s Heating and A/C Inc. for renewal of conditional use (Case proffered 07SN0143) to permit a contractor’s shop and storage yard and conditions amendment of zoning district map in an Agricultural (A) District on .6 acre known as 1224 Crowder Drive. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Village Shopping District uses. Tax ID 729-708-2499. 16SN0108 In Bermuda Magisterial District, request of Diane Cassada/Steve Approved with Huffman for renewal of manufactured home permit (Case 10SN0177) to conditions permit a temporary manufactured home and amendment of zoning district map in a Residential (R-7) District on .5 acre known as 2700 Shields Road. Density is approximately 2 units per acre. The Comprehensive Plan suggests the property is appropriate for Office/Residential Mixed use. Tax ID 796-660-7512. 5 16SN0543 In Bermuda Magisterial District, request of Cordell V. and Terri H. Approved with Preciado for conditional use to permit two dwelling units on one lot and proffered amendment of zoning district map in a Residential (R-15) District on conditions 14.5 acres known as 12212 N. Almer Lane. Residential use of up to 2.90 units per acre is permitted in the Residential (R-15) District. The Comprehensive Plan suggests the property is appropriate for Medium High Density Residential (4.0 to 8.0 dwellings per acre). Tax ID 827- 659-9866. 16SN0547 In Matoaca Magisterial District, request of VSU Trojan Development, Approved with LLC for an amendment to conditional use (Case 14SN0516) relative to one proffered the size of a required indoor activity area and amendment of zoning condition district map in a Community Business (C-3) District on 3.2 acres fronting 640 feet on the east line of Chesterfield Avenue, 215 feet north of Randolph Street. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential Mixed use. Tax IDs 795-611-7196, 7592, 7987, 8283, 8679, 9075, 9270, and 9466; and 796-611-0464, 0858 and 1053. 16SN0549 In Bermuda Magisterial District, request of Cornerstone Assembly of God for conditional use to permit a private pre-school in conjunction Approved with with a church and amendment of zoning district map in an Agricultural proffered (A) District on 10.8 acres known as 10551 Chalkley Road. Density will conditions be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential use (1.5 dwellings per acre or less). Tax IDs 784-660-2598 and 784- 661-5125. 15SN0673 In Dale Magisterial District, request of Frederick Izeal Gholson for conditional use to permit the parking of a semi-tractor and amendment Approved with of zoning district map in a Residential (R-9) District on .3 acre known proffered as 5918 Silver Oak Lane. Density will be controlled by zoning conditions conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 785-685-0473. 16SN0553 In Bermuda Magisterial District, request of John P. Meyer of rezoning Approved with from Residential (R-7) to Agricultural (A) with conditional use to proffered permit a storage yard (storage containers) and amendment of zoning conditions district map on 4.1 acres fronting 50 feet on the west line of Jefferson Davis Highway, 60 feet north of Old Bermuda Hundred Road. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Neighborhood Business use. Tax ID 799-649-4291. 16SN0542 In Midlothian Magisterial District, request of AT&T Mobility for Approved with conditional use to permit a communications tower and amendment of proffered zoning district map in a Residential (R-25) District on 9.2 acres fronting conditions 675 feet on the south line of Robious Road, 135 feet west of Corner Rock Road; also fronting 135 feet on the west line of Corner Rock Road, 280 feet south of Robious Road. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Low Density Residential use (maximum of 1.0 dwelling per acre).Tax IDs 734-717-9054 and 735- 717-1268 and 2943. 6 16SN0537 In Dale Magisterial District, request of MGP Retail Consulting, LLC for Approved with rezoning from Residential (R-7), Community Business (C-3) and proffered General Business (C-5) to Neighborhood Business (C-2) plus conditions conditional use planned development to permit exceptions to ordinance requirements and amendment of zoning district map on 14.5 acres located in the northwest quadrant of Iron Bridge and Cogbill Roads. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Neighborhood Business use. Tax IDs 775-682-2797 and 8199; 775- 683-7226 and 8309. 16SN0552 (AMENDED) In Bermuda Magisterial District, request of Bermuda Approved with Marketplace, LLC for rezoning of 5.8 acres of an 8 acre tract from proffered General Business (C-5) to General Business (C-5) with conditional use conditions to permit multi-family residential use and conditional use planned development to permit exceptions to ordinance requirements; and conditional use to permit multi-family residential use on remaining 2.2 acres zoned Community Business (C-3) and amendment of zoning district map lying 370 feet off the west line of Jefferson Davis Highway, 1,100 feet south of Perdue Springs Drive. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for commercial use. Tax IDs 797- 656-3684 and 797-657-2314. PUBLIC HEARINGS Approved Conveyance of leases of real property at various park sites and athletic complexes for operation of food concessions by co-sponsored athletic associations and leagues. Cancelled Conveyance of an easement to Lumos Networks, Incorporated for fiber optic service to the cell carrier on the Midlothian Water Tank. Approved Bon Air Special Area Plan. Approved Bikeways and Trails Chapter of the Comprehensive Plan. Public hearing Proposed Complete Roads Policy. deferred until December 16, 2015 The meeting adjourned at 12.15 a.m. until December 7, 2015, at 5 p.m. for a joint meeting of the Board of Supervisors, School Board and the County’s Legislative Delegation at the Eanes- Pittman Public Safety Training Center. 7