2016-09-28 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
STEPHEN A. ELSWICK
CHAIRMAN
MATOACA DISTRICT
DOROTHY JAECKLE
VICE CHAIRMAN
AGENDA
BERMUDA DISTRICT
CHRISTOPHER M. WINSLOW
CLOVER HILL DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
LESLIE A. T. HALEY
MIDLOTHIAN DISTRICT
JOSEPH P. CASEY, Ph.D.
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: September 28, 2016 PUBLIC MEETING ROOM TIME:
PAGE
1.Approval of Minutes for August 24, 2016
2. County Administration Update
A. Sports Tourism Update. . . . . . . . . . . . . 1
B. Insurance Service Office (ISO) Rating
of County Fire Protection System Update. . . . 11
3. Board Member Reports
4. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
5.Resolutions
A.Recognizing Lieutenant David Higgins,
Police Department, Upon His Retirement . . . . 19
6.Work Sessions
A. Social Services Board Presentation . . . . . . 22
B. Cash Proffer Policy Reform . . . . . . . . . . 30
7.Deferred Items
A. Consideration of Amendments to Section
18-60 of the County Code Relating to
Requirements to Utility System Connections
for Dwelling Units and Manufactured Homes. . . 36
Board of Supervisors
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September 28, 2016
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8. New Business
A. Appointments
1. Supplemental Retirement Plan Trustee . . . . . . . 38
2. GRTC Transit System Board of Directors . . . . . . 39
3. Youth Services Citizen Board . . . . . . . . . . . 41
4. Parks and Recreation Advisory Commission . . . . . 43
5. Richmond Metropolitan Transportation Authority
Board. . . . . . . . . . . . . . . . . . . . . . . 44
B. Streetlight Cost Approvals . . . . . . . . . . . . . . 46
C.Consent Items
1. Adoption of Resolutions
a. Recognizing County Employees Upon Their
Retirement
1.Firefigther Frank S. Chinn, Fire and
Emergency Medical Services Department. . . 52
2. Mr. Lance E. Mortimer, Information
Systems Technology Department. . . . . . . 54
3. Mr. Robert C. Key, Jr., Director,
Department of General Services . . . . . . 56
4. Mr. Willie B. Wilson, III, Department
of General Services. . . . . . . . . . . . 59
5. Corporal John S. Farmer, Jr., Police
Department . . . . . . . . . . . . . . . . 61
b. Recognizing Senior Battalion Chief David
B. Creasy, Sr. (Retired), Chesterfield Fire
and Emergency Medical Services Department,
for His Efforts in Curating the Chesterfield
County Fire Museum . . . . . . . . . . . . . . 64
c. Recognizing “Paralegals Week” in
Chesterfield County. . . . . . . . . . . . . . 66
d. Recognizing October as artoberVA, a
Celebration of Arts and Culture Across
the Richmond Region. . . . . . . . . . . . . . 68
2. Acceptance of FY2017 Highway Safety Project
Grants Awarded by the Department of Motor
Vehicles . . . . . . . . . . . . . . . . . . . . . 70
3. Authorize the Receipt and Appropriation of
Grant Funds from the Department of Homeland
Security for the 2015 Assistance to
Firefighters Grant Program . . . . . . . . . . . . 71
Board of Supervisors
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September 28, 2016
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8.C.Consent Items (Continued)
4. Set Dates for Public Hearings
a. To Consider Amending Section 9-14 of the
County Code Related to Procedures for
Appealing Real Estate Assessments . . . . . . . 72
b. To Consider Amending Section 14-23 of the
County Code Related to Approval for
Serving Alcoholic Beverages at After-Hours
Events at County Libraries. . . . . . . . . . . 76
c. To Consider Proposed Amendments to the
County Code Related to Bicycle Facilities
(Bicycle, Pedestrian and Shared Use Paths),
Buffers in Common Areas and Corner Side
Yard Setbacks and Proposed Eminent Domain
Policy. . . . . . . . . . . . . . . . . . . . . 80
5. Approval of Appointment of Mr. Louis Lassiter
and Mr. Scott Zaremba as Deputy County
Administrators. . . . . . . . . . . . . . . . . . . 184
6. Initiation of Application for Rezoning, Plus
Conditional Use and Conditional Use Planned
Development to Permit a Private School with
Customary and Incidental Uses and Exceptions
to Ordinance Requirements on Property Located
on Newbys Bridge Road and Burnett Drive . . . . . . 185
7. Acceptance of State Roads . . . . . . . . . . . . . 188
8. Approval of Change Order Number Two for the
Falling Creek Greenway Improvements Project . . . .191
9. Approval of Change Order Number Two for
Ettrick-VSU Riverside Trail and Parking Lot . . . . 192
10. Requests for Permission
a. From East West-Hallsley, L.L.C. for Proposed
Asphalt Trails and Pedestrian Footbridges
to Encroach in Various Easements Within
Hallsley, Phase II. . . . . . . . . . . . . . . 194
b. From John T. Hutchison and Mary Beth
Hutchison for a Proposed Screen Porch and
Landing to Encroach Within an Eight-Foot
Easement Across Lot 14, Riverton, Section C . . 207
c. From Scott M. Keeven and Tara Michelle
Keeven for a Proposed Privacy Fence to
Encroach Within a Sixteen-Foot Easement
and a Sixteen-Foot Drainage Easement
Across Lot 32, Walnut Grove, Section 2. . . . . 210
Board of Supervisors
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September 28, 2016
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8.C.Consent Items (Continued)
11. Acceptance of Parcels of Land
a. From Vulcan Lands, Incorporated and Tarmac
Virginia, Incorporated for Henricus Park
and the Dutch Gap Conservation Area . . . . . . 213
b. Along Belmont Road from Par 5 Development
Group, LLC. . . . . . . . . . . . . . . . . . . 217
c. Along Suncrest Drive from Wen Virginia,
LLC . . . . . . . . . . . . . . . . . . . . . . 220
12. Request for Permission from Torsten E. Peterson,
Jr., Trustee of Kingston Four Trust Group, to
Install a Private Water Service Within a Private
Easement to Serve a Proposed Business on East
Hundred Road. . . . . . . . . . . . . . . . . . . . 223
13. Award of Construction Contract for the Ashton
Creek, Johnson Creek and Beechwood Sewer
Rehabilitation Project. . . . . . . . . . . . . . . 226
14. Approval of Lease of Property for Fire and
Emergency Medical Services Station 5. . . . . . . . 227
15. Request to Quitclaim a Sixteen-Foot Water
Easement and a Portion of a Variable Width
Sight Distance Easement Across Property of
BBHunt, LLC . . . . . . . . . . . . . . . . . . . . 230
16. Transfer of District Improvement Funds from
the Matoaca District Improvement Fund
a. To the Parks and Recreation Department to
Pay Referee Fees for Co-Sponsored, Qualified
Athletic Programs Located Within CDBG-
Eligible Areas. . . . . . . . . . . . . . . . . 233
b. To the School Board to Purchase Supplies and
Equipment for the Matoaca Middle School
MoID Program. . . . . . . . . . . . . . . . . . 237
17. Acceptance and Appropriation of Federal and
State Revenue and Authorization to Create Three
Full-Time and Two Part-Time Positions in the
Victim/Witness Assistance Program . . . . . . . . . 240
18. Authorize the Receipt and Appropriation of
United States Department of Justice, Bureau
of Justice Assistance FY2016 Justice Assistance
Grant Funds and Appropriation of Asset Forfeiture
Funds to Purchase a New Case Management Software
System. . . . . . . . . . . . . . . . . . . . . . . 242
19. Appropriation of Comprehensive Services Act
Year-End Funding Adjustment . . . . . . . . . . . . 244
20. Approval to Extend the Lease of Property at
Centre Court for Use by the Economic
Development Department. . . . . . . . . . . . . . . 245
Board of Supervisors
Agenda
September 28, 2016
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D. Report on County-School Related Committees . . . . . . 246
9. Reports
A.Report on Developer Water and Sewer Contracts. . . . . 261
B.Report of Planning Commission Substantial Accord
Determination for Chesterfield County Public
Schools (Case 17PD0115) to Permit a Public
Elementary School in a Residential (R-7) District. . . 267
10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
11. Closed Session Pursuant to Section 2.2-3711(A)(1),
Code of Virginia, 1950, as Amended, Relating to
the Performance of a Specific County Employee
. . . . . . 285
12. Dinner at 5 p.m. in Room 502 with Members of the Social
Services Board
Evening Session Begins at 6:30 p.m.
13. Invocation
The Honorable James Holland, Dale District Supervisor
14. Pledge of Allegiance to the Flag of the United States of America
Eagle Scout Attilio Pedroli
15. Resolutions
A. Recognizing October 11, 2016, as “Christmas Mother
Day” in Chesterfield County. . . . . . . . . . . . . . 286
B.Recognizing Mr. Attilio Peter Pedroli Upon
Attaining the Rank of Eagle Scout. . . . . . . . . . . 288
C. Recognizing First Sergeant David Wayne Holland,
Virginia State Police, for His Outstanding Service
to Chesterfield County . . . . . . . . . . . . . . . . 290
16. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
Board of Supervisors
Agenda
September 28, 2016
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17. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda to be Heard in the Following Order:
- Withdrawals/Deferrals
- Cases Where the Applicant Accepts the Recommendation
and There is No Opposition
- Cases Where the Applicant Does Not Accept the
Recommendation and/or There is Public Opposition Will
Be Heard at Section 19
A. 16SN0704 Sports Frog, LLC, HMG Investments, LLC and
Waterford Business Center, LC, Clover Hill District
B. 16SN0720 Chesterfield County Utilities Department, Bermuda
District
C. 16SN0712 Allen Kidd, Clover Hill District
D. 16SN0728 Harold Geyer, Midlothian District
E. 16SN0729 Frederick Key, Clover Hill District
F. 16SN0730 Margaret D. Hicks, Matoaca District
G. 16SN0731 Kenneth Tyrone Mitchell, Clover Hill District
H. 16SN0732 Johnson Development Association, Inc., Midothian
District
I.17SN0533 Chesterfield County Board of Supervisors, Bermuda
District
18. Public Hearings
A. To Consider an Amendment to the County Code
Relating to Limited Events in Agricultural (A)
Districts. . . . . . . . . . . . . . . . . . . . . . . 293
B. To Consider the FY2018 Transportation Alternatives
Project. . . . . . . . . . . . . . . . . . . . . . . . 299
C. To Consider Amendments to Section 16-2 of the
County Code Relating to Approval of License
Agreements by the County Administrator or His
Designee . . . . . . . . . . . . . . . . . . . . . . . 303
D. To Consider the Exercise of Eminent Domain for the
Acquisition of a Permanent Drainage Easement for
the Old Bermuda Hundred Road at Old Stage Road
Improvements Project . . . . . . . . . . . . . . . . . 305
19. Remaining Manufactured Home Permits and Zoning Requests
20. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
21. Adjournment 308
. . . . . . . . . . . . . . . . . . . . . . . .