02-14-1979 PacketTAKE NOTICE
TAKE NOTICE that pursuant to Section 15.1-538 of the
Code of Virginia, 1950, as amended, two members of the Board
of Supervisors have requested that a special meeting be held
and that such special meeting shall be held at 8:00 a.m. on
Wednesday, February 14, 1979, at the Holiday Inn in Chester,
to discuss legal matters in Executive Session as permitted by
Section 2.1-344(a)(6) of the Code of Virginia.
Teste:
Nicholas
the Board of Supervisors
I, {~. ~_. , certify that I have
received a copy of this notice this 9th day of February, 1979,
and waive any and all further notice requirements of
Section 15.1-538 of the Code of Virginia.
Supervis or, ~~~__ Dis trict
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.1-538 of the
Code of Virginia, 1950, as amended, two members of the Board
of Supervisors have requested that a special meeting be held
and that such special meeting shall be held at 8:00 a.m. on
Wednesday, February 14, 1979, at the Holiday Inn in Chester,
to discuss legal matters in Executive Session as permitted by
Section 2.1-344(a)(6) of the Code of Virginia.
Teste:
Nicholas M. Meiszer, CI~ of
the Board ofSut~ervisor~'
I, ~ , certify that I have
received a copy of this notice this 9th day of February, 1979,
and waive any and all further notice requirements of
Section 15.1-538 of the Code of Virginia.
Sup, Dis tric t
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.1-538 of the
Code of Virginia, 1950, as amended, two members of the Board
of Supervisors have requested that a special meeting be held
and that such special meeting shall be held at 8:00 a.m. on
Wednesday, February 14, 1979, at the Holiday Inn in Chester,
to discuss legal matters in Executive Session as permitted by
Section 2.1-344(a)(6) of the Code of Virginia.
Tes te:
Nicholas M. Meiszer, C~rk of
the Board of Supervisors
received a copy of this notice this 9th day of February, 1979,
and waive any and all further notice requirements of
Section 15.1-538 of the Code of Virginia.
Supervisor'~~
District
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.1-538 of the
Code of Virginia, 1950, as amended, two members of the Board
of Supervisors have requested that a special meeting be held
and that such special meeting shall be held at 8:00 a.m. on
Wednesday, February 14, 1979, at the Holiday Inn in Chester,
to discuss legal matters in Executive Session as permitted by
Section 2.1-344(a)(6) of the Code of Virginia.
Tes te:
Nicholas M. Meiszer, ~rk of
the Board of Supervisors
I, that I have
received a copy of this notice this 9th day of February, 1979,
and waive any and all further notice requirements of
Section 15.1-538 of the Code of Virginia.
Supervisor, /~9 ~o~ District
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.1-538 of the
Code of Virginia, 1950, as amended, two members of the Board
of Supervisors have requested that a special meeting be held
and that such special meeting shall be held at 8:00 a.m. on
Wednesday, February 14, 1979, at the Holiday Inn in Chester,
to discuss legal matters in Executive Session as permitted by
Section 2.1-344(a)(6) of the Code of Virginia.
Teste:
Nicholas M. 0~'erk of
Meiszer,
the Board of Supervisors
I, .j~ ~/~ ./~p~f/¢- ~,~, certify that I have
received a copy of this notice this 9th day of February, 1979,
and waive any and all further notice requirements of
Section 15.1-538 of the Code of Virginia.
Q ~upervisor,
Districti
REQUEST FOR A SPECIAL MEETING
OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY
TO: NICHOLAS M. MEISZER, CLERK OF I~HE BOARD OF SUPERVISORS
District and ~zz~. ~ , of ~///tiK~'~f~f~fZ_. Magisterial
District, pursuant to Section 15.1-538 of the Code of Virginia,
1950, as amended, hereby request that a special meeting of
the Board of Supervisors be held at 8:00 a.m. on Wednesday,
February 14, 1979, at the Holiday Inn in Chester, to discuss
legal matters in Executive Session as oermitted by Section
2.1-344(a)(6) of the Code of Virginia.
UTILITIES DEPART~X{ENT
COUNTY OFCHESTERFIELD
XGENDA FOR THE MEETING OF THE BOARD OF SUPERViSoRs
FEBRUARY ].4, 1979
III.
IV.
Vo
VII.
Financial Reports - Water and Sewer
Approval cf water contract:
W78-69CD/6(7)8692 Walthallmill, Section 2
Developer: B. Forace Hill & Harold B. Fulcher
T/A Hill-Fulcher Company
Contractor: E. G. Bowles Company
Est. Contract Cost: $113,716.50
Est. County Cost: $40,000.00 (Cash Refund - $20,000.00
and refund through connections - $20,000)
Code: 380-1-68692-7212 - Appropriate $20,000.00 from
563 Surplus
366-1-11684-7221 - Refund through connections
Recommend approval Bermuda
Consideration of a request from Mr. J. K. Tin~ons for~an
additional refund from connections for off-site wateriline
installed to serve Hillcrest Section of Salisbury under
Water Contract W74-64CD.
Recommend approval Midlothian
Re-consideration of a request from Mr. G. W. Butler for
extension of time of the refund provisions on Water Contract
AC-463, Cameron Hills.
Recommend One Year Extension Bermuda
Adjustments of water contract appropriations.
Request for proposals for qualifications from ~ngineering firms
for the Water Revenue Bond projects.
Approval of sewer contracts:
lA.
7(7)9182 Sunnybrook
Developer: Continental Development Corporation
Contractor: Bookman Construction Company
Est. Contract Cost: $55~939.40 plus rock
Est. County Cost: $9,896.65 plus 1/5 rock cost for
oversize sewer line - Refund through connections
Code: 573-1-11781-7221
Recommend approval~ Clover Hill
Utiliti~es Department. Agenda
Page 2
February 14, 1979
VIII.
IX.
Xm
XI.
XII.
XIII.
lB.
Consideration of request from the developer of Sunnybrook
Subdivision for additional refunds for rock excavation.
Recommend denial Clover Hill
2. 7(7)9022 Bel!wood Drive-In Theatre
Developer: Neighborhood Group of Motion Picture Theatre
Contractor: . Stamie E. Lyttle Construction Comp.any
Est. Contract Cost: $65,525.00
Est. County Cost: $48~000.00
$9,700.00 Cash Refund
$38,300.00 Refund through connections
Code: Appropriate $9,700 from 573 Surplus to 380-1-79022-7212
$38,300.00 to 573-1-11781-7221
Recommend approval Bermuda
Consideration of a request from Mrs. Nellie S. Harris, 506 Old
Bermuda Hundred Road for reimbursement for damages to her
automobile from hole in Osborne Road.
Recommend denial Bermuda
Consideration of a request from the developers of James River
West Estates to use individual sewage pumps.
Recommend denial Midlothian
Consideration of a request from Mr. Morris E. Mason on behalf
of the owner of the White House Motel, 9401 jefferson Davis
Highway, to pay the sewer connection fee on an installment basis.
Recommend denial Bermuda
Request from Mr. J. T. Waddill, IV for permission to use a
private sewage pump to serve a new house on Curtis Street.
Recommend approval Bermuda
Appropriate $41,067.05 for Sewer Contract 7(7)8371, Midlothian
Fire Department Sewer Extension.
Midlothian
Resolution authorizing the acceptance of the following Deeds of
Dedication:
1. Murphey Lee Gentry and Evelyn T. Gentry (husband and wife)
Map Section: 27-1 Clover Hill
2. McCormick & O'Neill, A Virginia Partnership,
Map Section: 15-12 Midlothian
Utilities Department Agenda
Page 3
February 14, 1979
XIV.
XV.
XVI.
XVII.
Consideration of settlement for easement on the Garnett property
and damages to the pier at the reservoir. The total settlement
is $3,837.84 plus the County repairing the pier.
Recommend approval Dale
Resolution authorizing condemnation proceedings against Richard
H. and Patric4a B. Hamilton for a sewer easement under Project
S 68-1C/D, Pocoshock Creek.
Recommend approval Clover Hill
Request authorization to employ a surveyor for the acquisition
of the road right of way from Bermuda Ochre Subdivision to State
Route 10.
Recommend approval Bermuda
Miscellaneous
1. Report of developer water and sewer contracts.
o ~ ~§ o o o o ~ o
SLMU~RY - MAJOR SEWER PROJECTS
Showing Projects by Classification and Financial Statics
Fuads Available 1/31/79 as per Treasurer's Office (i)
Reimbursement from Developers
Additional Federal and State Aid Due
letters of Credit for Rocky Run
Hud Funds ,
Total Available Funds
F L~NDS COI~MITTED
(*) Projects (other than Federal Aid) under contract
(X) (*) Federal & State Aid Projects under contract
(=) Projects under contract from Escrow Fund
(.) Projects held in Escrow
(***) Projects on-site off-site
(HUD) HUD Contracts
(X*) Revenue Sharing Projects
Page 14 Additional Projects Authorized
Colonial Heights Pumping Station-Page 3
Difference Amount Escrowed and Cost
Loan Insurance Fund
Reserve for Interest Payable
Temporary Loans Payable
OBLIGATED PROJECTS
7032-18A Kingsland Creek Trunk from
Bellwood Lagoon to Rt. 1
S73-1T Gravel Brook
PROMISED BY BOARD OF SUPERVISORS
7032-2B Crestwood Farms - Jahnke Place
OTHER PROJECTS
Old Town West of Matoaca
Upgrade Lagoons
S73-20T Trunk on Southstde of Reservoir
7032-1C Burrough Street, Ben Air
Ben Air
Ruthers Road
Lake Crystal Farms
Jessup Farms (Old Coach Hills)
S73-2T Rock Springs Farms
Land O Pines
Sherbourne Road
Indian Springs
Victoria Hills - Bruce Farms
Johnson Creek - Remainder
Walthall
Fuqua Farms, etc.
TOTAL PROJECTS
AD DITITONAL FUNDS
$2,686,230
19,533
2,208,647
2,825
91,500
$5,06J,735
$ 133,230(2)
1,773,254
592,729
33,471
3,468
1,253
446,295
35,246
525,000
208,200
$3,752,143
$ 236,337
293~775
$ 530,112
$ 160,939
$ 160,939
$ 450,000
250,000
1,017,809
155,731
278,000
33,000
262,127
203,472
441,016
649,574
127,200
77,835
671,043
527,136
145,191
248~886
$5,538,020(3)
$9,981,214
January 31, 1979
$5,008,735
$1,256,592
$ 726,480
565,541
($4,972,479)
(I) Estimate Only
(2) County share of Sunnybrook Acres Pumping Station completed.
(3) Dues not include Falling Creek Treatment Plant.
Revised Estimated Fed. & State Aid (See attached sheet for details)
Grant Approved Amount Received Balance D~e
$14,337,481 $12,128,834 $2,208,647
D
UTILITIES DEPARTMENT
COUNTY OF CHESTERFIELD
AGEUDA FOR THE b~ETING OF THE BOARD OF SUPERVISORS
FEBRUARY 14, 1979
ITEM NO: II' DISTRICT: Bemuda
CONTRACT !~VJMBER: W78-69CD or 6(7)8692
LOCATION Walthallmill SectiOn 2~ -
DEVELOPER: B. Forace Hill & Harold B. Fulcher T/A Hi~l-Fulcher Company
CONTP~ACTOR: E. G. Bowles Company
COST:
ESTimaTED ON-SITE COST:
EST~,~TED OFF-SITE COST:
ESTII~TED PROJECT COST: ~
EST~,~TED CASH REFUND -
ES?~,~TED REFUND THRU CONNECTIONS -
TOTAL ESTIMATED COUNTY COST:'
ESY~,~TED DEVELOPER COST:
$ 73,716.50
$ 40,000.00
$113,716.50
$20,000
$20,000
340,000 $ 40,000.00
$ 73,716.50
CODE: 366-1-11684-7221 - refund 'through connections
Appropriate $20,000 from 563 surplus to 380-1-68692-7212.
VICINITY SKETCH
UTILITIES DEPARTMENT
COUNTY OF CHESTERFIELD
AGENDA FOR THE b~ETING OF THE BOARD OF SUPERVISORS
FEBRUARY 14, 1979
ITEM NO: III
DISTRICT: -Midlothian
Consideration of a request from J K. Timmons for an additional
refund from connections for off-site water line installed to serve
Hillcrest Section of Salisbury under Contract W74-64CD.
Actual Refund Due -
Refund to Date -
Refund Outstanding -
$8,740.00
$4,600.00
94,140.00
Reconm~end refunding~the additional $4,140.00 through connections
within Salisbury Subdivision since there are not enough lots in
Hillcrest Section to refund the actual refund due.
UTILITIES DEPARTMENT
COUNTY OF CHESTERFIELD
AGENDA FOR TH~ ~ETING OF THE BOAP~ OF SUPERVISORS
FEBRUARY 14, 1979
ITEM NO: ~ IV
Consideration of~request from Mr. G. W. Butler for extension of
time of the refund provisions on contract AC 463 - Cameron Hills.
(See attached letter)
DISTRICT: Bermuda
Recommend one (1) year extension
732 Okuma Drive
Chester, Virginia 23831
November 21, 1978
Dear Sirs:
I am writing concerning the water contract AC-463 for
Cameron Hills Subdivision which was dated November 1, 1967.
This contract was given final acceptance by Chesterfield
County, March 18, 1969.
My contract runs out this month; however, due to bad
weather, slow contractors, and high priority state contracts,
I was unable to complete the road, water and sewer lines. In
addition the high interest rates have caused the builders and
buyers in this end of Chesterfield County to hold on to their
money.
With the above setbacks in mind, I sincerely hope this
Board of Supervisors will seriously consider granting another
years extension of time of the refund provisions as you so
graciously did last year.
Sincerely,
G. W. Butler~
Four Enclosures
cc: Mr. Garland Dodd, Supervisor
Fr. Robert A. Painter, Director of Utilities
UTILITIES DEPARTMENT
COUNTY OF CHESTERFIELD
AGENDA FOR THE i~%ETING OF THE BOARD OF SUPERVISORS
FEBRUARY 14~ 1979
ITEM NO: V
(1)
Adjustments of water contract appropriations
Brandermill Trade Center - W78-87CD - Decrease appropriations
in the amount of $2,344.64 from code 380-1-68872-4393 to 563
fund balance.
(2)
Ramblewood Road - W78-83CD - Increase appropriations in the
amount of $6.30 from 563 surplus to 380-1-68832-7212. This
is a result of extra work performed by the Developer.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
MEETING DATE:
SUBJECT: -
February 14, 1979 AGENDA ITEM NUMBER: VI
Consider Requests for ,Providing Engineer Services for the
Water Revenue Bond Projects
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Recomnend Approval.
SU~,IMARY OF INFORMATION: -
The attached letter and list of projects will be sent to consulting
engineering firms in the Chesterfield area and throughout the State.
The qualifications of each firm will be reviewed and po. rtions of
the work to be undertaken will be assigned after negotiations with
the successful contenders.
Proposals will be received until 5:00 p.m. on March 9, 1979 and
we would hooe to have our recommendations for the Supervisors to
act on at the April 11, 1979 meeting.
EZYES
SIGNATURE:
COUNTY ADMINISTRATOR
OTHER ENGINEERS CONSIDERED FOR WATER PROJECTS
e
e
10.
Hankins and Anderson, Inc.
Koger Executive Center
8100 Three Chopt Road
Richmond, Virginia 23229
LBC & W Virginia
2702 Parham Road
Richmond, Virginia 23229
CEK, Inc.
2916 Chamberlayne Avenue
Richmond, Virginia 23222
Lingerfelt & Associates, Inc.
P. O. Box 338
Mechanicsville, Virginia 23111
A. W. Martin Associates of Virginia, Inc.
5 West Grace Street
Richmond, Virginia 23220
Torrence, Dreelin, Farthing & Buford, Inc.
Suite 600, Seaboard Building
Richmond, Virginia 23230
Pritchard & Altman
212 East Broadway
Hopewell, Virginia 23860
William J. Schmidt & Associates
4916 West Marshall Street
Richmond, Virginia 23230
Robert K. Carter
113 North Robinson Street
Richmond, Virginia 23220
Deward M. Martin & Associates
300 McLaws Circle, Suite 201
Busch Corporate Center
Williamsburg, Virginia 23185
Page 2
OTHER ENGINEERS CONSIDERED FOR WATER PROJECTS CONTINUED
11.
Dewberry, Nealon & Davis
311 Memorial Drive
VNB Building
Danville, Virginia 24541
12.
Greenhorne & O'Mara, Inc.
10710 Lee Highway, Suite 202
Fairfax, Virginia 22030
13.~ Baldwin and Gregg, LTD.
620 May Avenue
Norfolk, Virginia 23516
14.
Johnson & Williams, Inc.
800 Follin Lane, S.E.
Vienna, Virginia 22180
15.
CH2M Hill
Room 201
1930 Isaac Newton Square E.
Reston, Virginia 22090
16.
Malcolm Pirnie Engineers, Inc.
12284 Warwick Boulevard
Newport News, Virginia 23606
17.
18.
~uible and Associates, Inc.
679 North Main Street
P. O. Box 217
Chase City, Virginia 23924
Camp, Dresser & McKee, Inc.
Penn Silver Office Building, Suite 507
5408 Silver Hill Road
Suitland, Maryland 20028
19.
Philadelphia Suburban Corporation
Professional Services Group Inc.
Essex Building
Narberth, Pennsylvania 19072
Page 3
OTHER ENGINEERS CONSIDERED FOR WATER PROJECTS CONTINUED
20.
21.
22.
23.
Piedmont
P. O. Box 1717
Greenville, South Carolina 29602
Harry Eklof & Associates, Inc.
2507 51st Avenue, Tuxedo
Hyattsville, Maryland 20781
Gilbert Associates, Inc.
Reading, Pennsylvania 19603
O'Brian & Gier
Charlotte, North Carolina 28228
2/9/79
LIST OF ENGINEERS TO BE SENT
REQUEST FOR QUALIFICATIONS FOR WATER PROJECTS
e
t
e
10.
R. Stuart Royer & Associates
1514 Willow Lawn Drive
P. O. Box 8687
Richmond, Virginia 23226
J. K. T~mmons & Associates, Inc.
711 North Courthouse Road
Richmond, Virginia 23235
Austin, Brockenbrough and Associates
114 East Cary Street
Richmond, Virginia 23219
Wiley & Wilson, Inc.
Crozet House
100 East Main Street
Richmond, Virginia 23219'
Bodie, Mills, Taylor & Puryear, Inc.
611 Research Road
Richmond, Virginia 23235
Lewis & Owens
2117 Lake Avenue
Richmond, Virginia 23230
Hulcher & Henderson
5001 West Broad Street
Richmond, Virginia 23230
Greeley & Hansem
1773 ParhamRoad
Richmond, Virginia 23229
Weston Engineers
1603 Santa Rosa Road
Tyler Building, Suite 120
Richmond, Virginia 23229
Legat, Elrod and Associates, Inc.
P. O. Box 1421.
Hopewell, Virginia 23860
Page 2
LIST OF ENGINEERS TO BE SENT
REQUEST FOR QUALIFICATIONS FOR WATER PROJECTS CONTINUED
11.
12.
13.
14.
15.
16.
Brenner, Youngblood & King, Inc.
1151 Hanover Green Drive
Mechanicsville, Virginia 23111
LaPrade Brothers
3 West Cary Street
Richmond, Virginia 23220
Henningson, Durham & Richardson
6 Koger Executive Center
Norfolk, Virginia 23502
Hayes, Seay, Mattern & Matterm
1315 Franklin Road, S. W.
Roanoke, Virginia 24016
Quible and Associates, Imc.
679 North Main Street
P. O. Box 217
Chase City, Virginia 23924
LBC & W Virginia
2702 Parham Road
Richmond, Virginia 23229
2/9/79
CHESTERFIELD COUNTY
bOabD Of SUPEbVISOb$
MEETING DATE: February 14, 1979 AGENDA ITEM NUMBER:
SUBJECT: -
Consider Requests for Providing Engineer Services for the
Water Revenue Bond Projects
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Recommend Approval.
SUMMARY OF INFORMATION: -
The attached letter and list of projects will be sent to consulting
engineering fires in the Chesterfield area and throughout the State.
The qualifications of each firm will be reviewed and portions of
the w to be undertaken will be assigned after negotiations with
contenders.
be received until 5:00 p.m. on March 9, 1979 and
to have our recommendations for the Supervisors to
e April 11, 1979 meeting.
AI'TACHI~ENTS: - ~YES r-1 NO
SIGNATURE:
COUNTY ADN' STRATOR
BOARD OF SUPERVISORS
E. MERLIN O'NEILL SR,, CHAIRMAN
JOAN GIRONE, VICE CHAIRMAN
(% L. BOOKMAN
J. RUFFIN APPERSON
GARLAND DODD
CHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
(804) 748~1401
DEPARTMENT OF UTILITIES
NI('.IIOt AS M MI I%/I H
ROBERT A. PAINTER
Re: Request for Proposal
Gent lenmn:
The County of Chesterfield is in the process of selling bonds to
finance major water improvements. No Federal or State funds are involved
in the projects included in this issue.
Your firm is invited to subr0it a statement of qualifications to perform
the professional engineering services for one or more of the projects listed.
After the proposals are reviewed, the County may request selected firn~ to
make an oral presentation. The County will select a consultant for each pro-
ject and the firm will be invited to negotiate a contract. It is anticipated
that the fee will be negotiated on a percentage of the construction cost.
The consultant will be expected to provide complete engineering services
including, but not limited to, construction drawings, specifications, prepara-
tion of permits, easement plats, estimates for payment, attend meetings related
to the job, etc. The method of payment for additional engineering v~rk; such
as, soil or foundation testing, material testing, etc., will be covered at the
time the contract is negotiated with the firm_ selected.
Qualification Proposalsmust be received by 5:00 p.m., February 28, 1979,
at the office of Robert A. Painter, Director of Utilities, County of Chesterfield,
Chesterfield, Virginia 23832,
A list of projects and a location map are enclosed. If you have any
questions concerning the projects, please contact Raymond D. Birdsong at
748-1339.
Very truly yours,
RAP:cbs
Enclosures
cc: Mr. Nicholas M. ~iszer
Robert A. Painter
Director of Utilities
PROJECT 1:
PROJECT 2:
PROJECT 3:
PROJECT 4:
PROJECT 5:
PROJECT 6:
CHESTERFIELD COUNTY
PROPOSED WATER PROJECTS
-JA~JARY 1979
A water pump station in the vicinity of the Appomattox
Water Authority Filtration Plant with two sets of pumps
that will pump water into two pressure zones. This will
include the necessary suction line and the construction
of a short section of 16" line to connect to Project No. 3
and a short section of 30" discharge line to connect to
Project No. 4.
Two elevated water storage tanks including foundations.
One is to be a 2 million gallon tank located in the
vicinity of Chesterfield Courthouse and the other in the
vicinity of River Road and Graves Road. The exact sites
have not been determined. This will include a water line
and altitude valve from the tank to a point outside the
tank sites.
19,500' of 16" water line from proposed pumping station
near the Appomattox Water Authority to the proposed 1
million gallon .storage tank in the vicinity of River Road
and Graves Road.
20,000 +_ feet of 30" water main from the proposed punping
station at the Appomattox Water Authority north along
Church Road, Hickory Road and Sandy Ford Road to a point
1~000 + feet north of Rhodes Lane.
20,000 + feet of 30" water main from a point 1,000 + feet
north oF Rhodes Lane along Sandy Ford Road, Woodoec~er Road
and Bradley's Bridge Road to a point 4,000 + feet north of
Swift Creek. -
22,000 + feet~ of 30" water main from a point 4,000 + feet
north o3 Swift Creek north along Bradley's Bridge R~ad~
Lewis Road and Route #10 to the proposed tank near the
Chesterfield Courthouse.
BOARD OF SUPERVISORS
E. MERLIN O'NEILL SR., CHAIRMAN
JOAN GIRONE, ViCE CHAIRMAN
C. L. BOOKMAN
J. RUFFIN APPER$ON
GARLAND DODD
CHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
(804) 748- 1401
DEPARTMENT OF UTILITIES
NI(;IIOI A5 M. MJ I%/I
ROBERT A. PAINTER
DIRECTOR
Re: Request for Proposal
Gentlemen:
The County of Chesterfield is in the process of selling bonds to
finance major ~ter improvenmnts. No Federal or State funds are involved
in the projects included in this issue.
Your firm is invited to submit a statemmnt of qualifications to perform
the professional engineering services for one or more of the projects ~listed.
After the proposals are reviewed,, the County may request selected firms to
make an oral presentation. The County viii select a consultant for each pro-
ject and the firm will be invited to negotiate a contract. It is anticipated
that the fee will be negotiated on a percentage of the construction cost.
The consultant ~ill be expected to provide complete engineering services
including, but not limited to, construction drawings, specifications, prepara-
tion of permits, easemmnt plats, estimates for payment, attend meetings related
to the job, etc. The ~mthod of payn~nt for additional engineering work; such
as, soil or foundation testing, material testing, etc., will be covered at the
tinm the contract is negotiated with the firm selected.
Qualification Proposals n~ast be received by 5:00 p.m., March 9, 1979,
at the office of Robert A. Painter, Director of Utilities, County of Chesterfield,
Chesterfield, VirgimSa 23832.
A list of projects and a location map are enclosed. If you have any
questions concerning the projects, please contact Raymond D. Birdsong at
748-1339.
Very truly yours,
PAP:cbs
~nclosures
cc: ~. Nicholas M. Mmiszer
Robert A. Painter
Director of Utilities
CHESTERFIELD COUNTY
PROPOSED WATER PROJECTS
JANUARY 1979
PROJECT 1:
PROJECT 2:
PROJECT 3:
PROJECT 4:
PROJECT 5:.
PROJECT 6:
A water pump station in the vicinity of the Appomattox
Water Authority Filtration Plant with two sets of pumps
that will pump water into two pressure zones. This will
include the necessary suction line and the construction
of a short section of 16" line to connect to Project No. 3
and a short section of 30" discharge line to connect to
Project No. 4.
Two elevated water storage tanks including foundations.
One is to be a 2 million gallon tank located in the
vicinity of Chesterfield Courthouse and the other in the
vicinity of River Road and Graves Road. The exact sites
have not been determined. This will include a water line
and altitude valve from the tank to a point outside the
tank sites.
19,500' of 16" water line from proposed pumping station
near the Appomattox Water Authority to the proposed 1
million gallon storage tank in the vicinity of River Road
and Graves Road.
20,000_+ feet of 30" water main from the proposed pumping
station at the Appomattox Water Authority north along
Church Road, Hickory Road and Sandy Ford Road to a point
1=000 + feet north of Rhodes Lane.
20,000 + feet of 30" water main from a point 1,000 + feet
north o7 Rhodes Lane along Sandy Ford Road, Woodpecker Road
and Bradley's Bridge Road to a point 4,000 + feet north of
Swift Creek. -
22,000 + feen of 30" water main from a point 4,000 + feet
north o7 Swift Creek north along Bradley's Bridge R~ad,
Lewis Road and Route #10 to the proposed tank near the
Chesterfield Courthouse.
UTILITIES DEPARTMENT
COUNTY OF CHESTERFIELD
AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS
February 14, 1979
ITEM NO. VII (lA)
Contract NUmber: 7(7)9182
Location: Sunnybrook
Developer:
Contractor:
District: Clover Hill
Continental Development Corporation
Bookman Construction Company
Cost: $55~939.40 plus rock Code: 573-1-11781-7221
Est. County Cost: $9~896.65 plus 1/5 rock cost for oversize sewer
line - Refund through connections
Recommend approval
.<
-i'
PROJECT.
UTILITIES DEPARTMENT
COUNTY OF CHESTERFIELD
AGENDA FOR THE .~LEETING OF THE BOARD OF SUPERVISORS
February 14, 1979
ITEM NO. VII (lB)
Consideration of a request from the developer of Sunnybrook
Subdivision for additional refunds for rock excavation.
The developer, Continental Development Corporation, is entitled
to refunds for oversize mains and a portion of the cost of rock
~excavation because of the oversize main. The County's share would
be $9,896.65 for oversize mains and 1/5 of the cost of rock
excavation.
The developer is requesting the County to pay the entire cost
of rock excavation for the rock that would be encountered in the
bottom foot of the trench. 'This request is being made because the
sewer line is being installed deeper than is necessary to serve the
developer's property in order that a future sewer to serve other
property may cross the force main from the Baily Bridge Pump Station.
The Utilities Department recommends denial of refunds for
the cost of rock excavation due to depth requirement, but recommends
approval of refunds for the oversize sewer mains and 1/5 of the cost
of rock excavation.
District: Clover Hill
UTILITIES DEBART~NT
COUi,;TY OF CHESTERFIELD
AGE:FDA FOR THE I'~ETING OF THE BOARD OF SUPERVISORS
.ITEMNO. 'VII
Contract ~[umber:
Location:
February 14, 1979
(2).
7(:7:)9022
Bellwood Drive=In Theatre
District r Bermuda
Developer: Neighborhood Grou?' of Movie Theatres
Contractor: Stamie E'. Lyttle Construction Company, Inc.
COst: $65,525.00 Code:
County Cost:. $68,000.00 Appropriate $9,700.00 from 573 Surplus
to ~80-1-79022-7212 $38,300.00 to 573-1-11781-7221
The Board previously approved allowing refunds from off=site
connection as well as from on-site.
We are recommending that the cost of installing the sewer
service laterals, estimated to be-$9,700.00, be a cash refund om
completion and not allow~ refunds from off-site connection fee~.-
The Developer has agreed to this. .
The Developer would be eligible to receive refunds for the
remaining off-site cost'of approximately $38,300.00 from on-site
connection fees. The Developers connection fee will be less
than the ~38.,300.00 and therefore he' will not receive total.
reimbursement. ·
Recommend Approval
%°
KJ~
THIS
!
IROAD
REYMET ROAD ~'.
UTILITIES DEPARTMENT
COUNTY OF CHESTERFIELD
AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS
FEBRUARY 14, 1979
ITEM NO. VIII
Consideration of a request from Mrs. Nellie S. Harris for
reimbursement for cost of repairing damages to her automobile.
Mrs. Harris of 506 Old Bermuda Hundred Road advises that
she ran into a pothole in Osborne Road between Chester and Route
301 and sustained $88.25 in damages to her automobile. She is
requesting the County reimburse her this amount.
It is our understanding that the County is not liable in
these instances.
District: Bermuda
Recommend denial
UTILITIES DEPARTMENT
COUNTY OF CHESTERFIELD
AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS
February 14, 1979
ITEM NO. IX
Consideration of a request from the developers of James
River West Estates to use individual sewage pumps.
The developers of James River West Estates have advised
that it is not economically feasible to develop the property
using a conventional sewer system and are requesting permission
to use a combination gravity and low pressure pump system.
Each of the residential units would have a pump station
with a group of units pumping through a common force main to a
gravity system. The State Health Department has reviewed their
proposal, and if the County approves the concept, would want
the County to maintain the entire system, including the individual
pumps.
The Utilities Department has reviewed the concept and feels
that if the proposal is approved, a dangerous precedent would be
established; we recommend denial of the request.
District: Midlothian
UTILITIES DEPARTMENT
COUNTY OF CHESTERFIELD
AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS
February 14, 1979
ITEM NO: X
Mr. Morris Mason is requesting on behalf of Mr. George Harvey,
owner of the White House Motel,.that Mr. Harvey be allowed to pay the
sewer connection fee of $10,000.00 over an eighteen month period.
It has not been County Policy to allow time payments for
commerical properties.
Recommend Denial.
District: Bermuda
ATTORNEY ~ COUNBELLOR AT ~W
COURT HOUSE ~UARE - PEOPLES ~ANK BLDG.
P. O, BOX 204
CHESTERFIELD, VIRGINIA 23832
PHONE (804) 748-2229
January 29, 19 79
Mr. Nicholas Meiszer
County Administrator
County of Chesterfield
Chesterfield, Virginia 23832
RE: White House Motel, 9401 Jefferson Davis Highway -
Sanitary SeWer
De ar Nick:
Mr. George Harvey, owner of the White House Motel on
Jefferson Davis Highway, is attempting to connect this motel to
the County sanitary sewer system. The onsite sanitary system is
in need of upgrading, and we consider it desirable to abandon this
onsite system in favor of tying in to the County sewer system.
An eight-inch sanitary sewer line is located on Harvey 0roperty
adjacent to the motel site and will only require running an eight-
inch line about 222 feet.
We presently have a contract with Stamie Lyttle Company
to do this work at a cost of about $7,600. Following completion
of this work, the County Engineer will require that each individual
building be directly connected to the system to bypass the old
septic tanks~ It is estimated that this work will run in the
neighborhood of $13,000 to $15,000 additional.
The connection fees for hooking on the motel will run
$10,000, based on 50 units at $200 per unit. As you can see,
the total cost of getting the motel on the sanitary sewer system
will run about $32,000 to $33,000. As per carbon of my letter
attached, I am reques~g Mr. Spencer to extend to us some additional
time within which to work this matter out and get the motel
connected to the County sewer system.
.The purpose of this letter is to request that you olace Mr.
Harvey's request on the agenda of the Board of Supervisors for
its regular hearing on February 14, 1979. The object of this
request is to ask the Board to allow Mr. Harvey the opportunity
to pay the required connection fees to the County over an ei,~hteen-
month period so as to allow him some temporary relief on the
rather substantial cost of getting this motel connected to the
County sewer system°
Mr. Nicholas Meiszer
Page 2
January 29, 19 79
MEM:ghl
Att achrnen t
CC:
Very truly yours,
Morris E. Mas on
Mr. R. M. Spencer
Mr. George Harvey
Mr. Bob Painter
Mr. Tor~ Daniels, Stamie Lyttle Co.
MORRIS E. MASON
ATTORNE~t' ,~ COUNSELLOR AT LAW
COURT HOUSE SQUARE - PEOPLES BANK BLDG.
P. O. BOX 204
CHE~3TE~RF'I"=LD. VIRGINIA 23832
F~-ION~' (E~04)
January 29, 19 79
Mr. R. M. Spencer, Sanitarian
Che,sterfield Health Department
Chesterfield, Virginia 23832
]~E: White House Motel, 9401 Jefferson Davis Highway
Dear Mack:
This will confirm that George Harvey, owner of the above
referenced motel, has entered into a contract with Stamie Lyttle
Company for construction of a sanitary seWer line that will
connect to Chesterfield County's sanitary sewer system. I
had been under the impression the County Engineering Department
would work with Mr. Harvey on payment of connection fees that
will be due as the sewer extention connection is made. The
sewer connection fee for this motel will run $10 000 based on
50 units at $200 per unit. ' '
By letter from the Engineering Department ~mder date of
January 25, 1979, the County Engineer has made a determination
that it w~_ll not permit the connection of this extension to its
sewer system until the connection fee has been oaid in full. Mr.
Harvey's contract for the first phase of the sanitary sewer work~
at this motel site is in the approximate amount of $7,600. The
Engineers estimate the cost off'tying on each of the five separate
buildings at $13,000 to $15,000 more, which is neo~ssary to
satisfy other requirements of the County for this project.
Mr. Harvey has requested that we petition the Board of
Supervisors for relief by way of paying the sewer connection fees
on a reasonable installment basis. The Board, however, does not
meet again until February 14, 1979; and by copy of letter to Mr.
Meiszer, I am requesting that he place this request on the Board's
agenda for its hearing on February 14, 1979.
The contractor advises that the work can be completed within
three days following commencement and is prepared to start as
soon as it receives notice to proceed.
In View of these developments, I would respectfully request
that the time within which to complete this changeover be
extended to February 28, 1979, to allow us the opportunity to
present our request to the Board of Supervisors.
Mr. R. M. Spencer
Page 2
January 29, 19 79
Your attention to and consideration of this request will
be much appreciated.
CC:
Mr. Nicholas Meiszer ~/'
Mr. George Harvey
Mr. Bob Painter
Very truly yours,
Morris E. Mason
Mr. Tom Daniels, Stamie Lyttle Co.
UTILITIES DEPARTMENT
COUNTY OF C {ESTmRFIELD
AGEndA FOR THE MEETING OF THE BOARD OF SUPERVISORS
February 14, 1979
ITEM NO. XI
Request from Mr. J. T. Waddill, IV, for permission to use a
private sewage pump to serve a new house on Curtis Street.
Mr. Waddill owns Lots 34 thru 41, Block E, East Chester Subdivi-
sion and has received approval from Planning Commission to resubdivide
Lots 38 - 41 So the lots front Curtis Street provided public sewer be
used for the new house. The existing sewer in the intersection of
Curtis and Petersburg Street is not deep enough to serve the property.
Mr. Waddill advises that he cannot afford to extend the sewer from the
existing manhole across Petersburg Street. He is requesting permission
to install a private pump and force main for a new home to be built on
the lot.. He has agreed to extend the sewer to serve the house he plans
to build later on Lots 34 - 37 amd to dedicate sewer easements.
We recOmmend approval of Mr. Waddill's request provided the ease-
ments are dedicated and the pump be abondoned when gravity sewer is
available.
District: Bermuda
~8
UTILITIES DEPARTMENT
COUNTY OF CHESTERFIELD
AGENDA FOR THE ~ETING OF THE BOARD OF SUPERVISORS
February 14, 1979
ITEM NO: XII
Appropriation for Contract 7(7)8371 - Midlothian Fire Department
Sewer Extension
The contract was awarded ~o T & E Construction in the amount of
$81,067.05. The Board appropriated $40,000.00 from the
Unappropriated Surplus of General Fund to 380-78001-2340.
We recommend the remaining $41,067.05 be appropriated from the
same source.
District: Midlothian
UTILITIES DEPAR~IENT
COUNTY OF CHESTERFIELD
AGENDA FOR THE }~ETING OF THE BOARD OF SUPERVISORS
February 14, ~1979
ITEM NO: XIII
SUBJECT: Resolution authorizing the acceptance of the following
Deeds of Dedication listed below:
1. Murphey Lee Gentry & Evelyn T. Gentry (husband & wife)
Acceptance of 15 foot wide strip along Courthouse Road,
located in Clover Hill District. Map Section: 27-1.
2. McCORMICK & O'NEILL, A Virginia Partnership, Acceptance
of a 10 foot wide strip along Crowder Drive. Located in
M~dlothian District. Map Section: 15-12.
UTILITIES DEPARTmeNT
COUNTY OF CHESTERFIELD
AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS
February 14, 1979
ITEM N0. XIV
SUBJECT: Settlement for Sewer Easement across property of Mrs.
W. T. Garnett. Project No. 6511-20A/33; Dale District.
Through her Attorney, Mrs. Garnett has agreed to settle for
the Sewer Easement across her property for the amount of $ 3,837.84,
provided the County can repair the pier to its original condition.
We recommend approval.
BOARD OF SUPERVISORS
E. MERL.IN O*NEILL SR~ ~AIRMAN
~AN QIRONE. VICE CHAIRMAN
C. ~ BOO~MAN
J. RUFFIN ~ERSON
G~R~ND DODD
CHESTERFIELD COUNTY
CHESTERFIELD. VIRGINIA 23832
(804) 748-1401
DEPARTMENT OF UTILITIES
Hrs. ~: T. Garnett
4243 Ironbridge Road
Richmond, Virginia 23234
February 13, 1979
Re: Project No: 6511-20A/33
Dear Hrs. Garnett:
Tb~s letter is to confirm our verbal agreement of February 6, 1979, regarding
the settlement for a sewer easement along Falling Creek Reservoir.
You 'have agreed to convey a sewer easement bg standard County forms, as shown
on a plat made by R. Stuart Royer and Associates dated July 15, 1967 and revised
August 15, 1967.
· n return, the County will pay the sum of $3837.84 as compensation for the
easement. A breakdown of this money is as follows:
Original Offer $ 200.00
TWelve trees by Watkins Nurseries 1792.56
Topsoil and Seeding, Etc. 1845.28'
Total $3837.84
· Should the estimate of Brookside Construction Company exceed $1845.28, the
County will pay to ~ou the greater of the two sums.
In addition the County shall repair the pier on your property as follows:
1. Alteration or replacement of steel beams to make the
pier level and structurally sound.
2. Replacement of the deck with two inch salt treated pine.
3. Replacement of the existing latter with an aluminum
section.
4. The repairs will be completed on or before April ~, 1979,
allowing a reasonable time for delays caused by weather.
Hrs. W. T. Garnett
Fehzuar~ 13, 1979
The Count9 shall be responsible for an9 defects in the pier excluding abuse
or natural acts for a period of one year from the date of execution of the sewer
The County will further deliver to you a statement from a qualified engineer
that the pier as repaired is of comparable construction and strength as the
original pier.
If this meets with your approval, please sign in the space provided below
and return one cop~ in the enclosed self-addressed envelope.
Your cooperation in this matter is greatly appreciated.
Sine, el y,
Right of Way Agent
DOROTHY H. GARNETT
cc: Robert A. Painter, Director/Utilities N. L. Saunders, Jr., Attorney
J., R. Apperson, Supervisor, Dale District
Encl: 2
UTILITIES DEPARTMENT
COUNTY OF CHESTERFIELD
AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS
February 14, 1979
ITEM NO: XV
SUBJECT: Condemnation of RichardH. and Patricia B. Hamilton;
Contract No: S68-1C/D~ Clover Hill District.
On November 8, 1978, Richard H. and Patricia B. Hamilton
were made a revised offer of $77.00 for a sewer easement across
their property along Pocoshock Creek.
Two ~revious offers were refused and the sewer'line installed
after deposit of funds with the Court.
At the Board of Supervisors'meeting December 13, 1978~the
Board deferred action to proceed with condemnation to allow the
Hamilton's time to present a counter-offer for the easement.
By letter dated December 20, 1978, (copy attached) this
information was relayed to the Hamilton's with a request that
any counter-offer be submitted by February S, 1979.
No counter-offer, being received, we request a resolution
.authorizing the County Attorney to proceed with Condemnation.
BOA~'O OF SUPERVISORS
[. :MERLIN O'NEILL SR~ CHAIRMAN
· JOAN GIRONE~, VtCE CHAIRMAN
C. ~ 8OOKMAN
~. RUFEIN APPERSON
GAR~ND OODD
CHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
{804) 748- 1401
DEPARTMENT OF UTILITIES
ROBERT. A. PAIN/ER
Mr. & Mrs. Rfchard H. Hamilton
2010 Tanglewood Way N. E.
Saint PetersSurg, Florida 33702
December 20, 1978
Re: Map Section: 40-8
Project No: S68-1C/D
Dear Mr. & Mrs. Hamilton:
On December 13, 1978 the Board of Supervisors deferred action to proceed
with condemnation for the sewer easement across your property a~ outlined in
agreement dated November 8, 1978. This action was taken to allow you, if you
so desire, to make a counter offer for the easement across your property.
This matter will be placed on the Board agenda for their regularly scheduled
meeting February 14, 1979. Please submit any counter offer to me bg February
,5, 1979. .
If there'are any questions regarding this matter, or if I can be orang -
· assistance, please advise.
.cc: Robert A. Painter, Director/Utilities
'C. L. Bookman, Supervisor, Clover Hill District
$incerelF, .
JOHN W. HARMON
Right of WaF Agent
UTILITIES DEPARTMENT
COUNTY OF CHESTERFIELD
AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS
February 14, 1979
ITEM NO: XVI
SUBJECT:
Authorization to hire a surveyor to prepare a plat
for the acquisition of road right of way from
Bermuda Ochre Subdivision to State Route 910 in
Bermuda District.
The estimated cost of the plat preparation, center line profile,
and flagging of proposed right of way is between $750.00 and $1,000.00.
There are approximately fourteen homes located in the old sub-
division of Bermuda Ochre, which have no legal road access. In order
to provide access to these properties, a road from an existing State
Road to these properties is required. The most feasible access is a
road extended out to Route #10. In order to acquire the necessary
right of way, an appropriation in the amount of $1,000.00 is necessary
for the survey work. This money would either be appropriated from the
unappropriated surplus or the County 3¢ Road Fund.
UTILITIES DEPAR2~ENT
COUNTY OF CHESTERFIELD
AGENDA FOR THE ~ETING OF THE BOARD OF SUPERVISORS
February 14, 1979
ITEM NO. XVII
The following developer water and sewer contracts were approved
and executed by the County Administrator:
W79-13D - 6(7)9130 Chester Station - Section A
Developer: Winston Development Company
Contractor: Alpine Construction Corporation
$23,436.00
Bermuda
2. W79-3D - 6(7)9030
Developer:
Contractor:
Speeks Drive, V{rginia Depart- $7,125.00
ment of Highways & Transportation
Residency Office & Shop
Commonwealth of Virginia, Department of
Highways & Transportation
Southern Construction Company
Clover Hill
W79-9D - 6(7)9090 Arrowhead, Section 4
Developer: McCormick & Savage
Contractor: Bookman Construction Company
$23,731.15
Clover Hill
4. S79-8D - 7(7)9080
Developer:
Contractor:
Runnymeade, Section A, Lots 32- $56,945.00
36 & 8-11, Block C & 5&6, Block D
and Section B; a portion of a
Resubdivision of Section A
Halpern Development Corporation
Stamie E. Lyttle Company, Inc.
Clover Hill
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
MEETING DATE:
February 14, 1979
AGENDA ITEM NUMBER: 4. A, B, , Ci, and D
SUBJECT: -
A.
B.
C.
D.
Public Hearings
To Consider An Ordinance Establishing a Central Absentee Voter
District at 3:00 p.m.
To Consider An Ordinance Relating to Procedure for Subdivision
Approval at 3:05 p.m.
To Consider An Ordinance Relating to the Possession, Transporting
and Discharging of Firearms at 3:10 p.m.
To Consider An Ordinance Relating to Powers and Duties of the
Personnel Aooeals Board
COUNTY ADMINISTRATOR'S COMMENT OR RECOMMENDATION:
A. Recommend Approval.
B. Recommend Approval.
C. Recommend Approval.
D. Recommend Approval.
SUMMARY OF INFORMATION: -
A. See Attached.
~B. See Attached.
C. See Attached.
D. See Attached.
ATTACHMENTS: - ]~YES [] NO
SIGNATURE:
AN ORDINANCE TO AMEND THE CODE OF
THE COUNTY OF CHESTERFIELD, 1975,
AS AMENDED, TO ESTABLISH A CENTRAL
ABSENTEE VOTER DISTRICT
BE IT ORDAINED by the Board of Supervisors of the County of
Chesterfield:
(1) That the Code of the County of Chesterfield is amended
and reenacted as follows:
There is hereby established a central absentee voter election
district in the Circuit Court Conference Room on the first floor
across from the Circuit Court Judges' Chambers at the Chesterfield
Courthouse for the purpose of receiving, counting and recording
all absentee ballots in all elections cast within the County.
Such central absentee voter election district shall receive,
count and record all absentee ballots in accordance with the
requirements of ~24.1-233.1 of the Code of Virginia and all other
appliCable provisions of law. This shall be effective February
1, 1979 for a period of twelve months.
AN ORDINANCE TO A~tEND AND REENACT
SECTION 18-18 OF THE CODE OF THE
COUNTY OF CHESTERFIELD, 1978, AS
AMENDED, RELATING TO PROCEDURE
FOR SUBDIVISION APPROVAL
BE IT ORDAINED by the Board of Supervisors of Chesterfield
Co un ty:
(1) That §18-18 of the Code of the County of Chesterfield
is amended and reenacted as follows:
Sec. 18-18. Procedure for subdivision approval.
The following procedure shall be followed for approval of
subdivision plats:
(a) Tentative p.la~s. The subdivider shall prepare a pro-
posed tent~[ive plat in accordance with the provisions of divi-
sion 2 of this article, including a proposal for the installa-
tion of improvements and intended dedication or reservation of
public lands. The subdivider shall then file a letter of trans-
mittance of the proposed tentative plat with the planning com-
mission along with such tentative plat. Upon receipt of such
proposed plat, the planning commission shall obtain the required
recommendations from the department of community development
other public agencies. After receipt of such recommendations,
the planning conunission shall either (1) approve such tentative
plat, if such plat is in conformity with the provisions of this
chapter, or (2) approve the plat subject to modification or (3)
reject the tentative plat. Written findings .giving specific
reasons for disapproval shall be reported to the subdivider
within sixty days ~-~he-~-meee~g-~-~he-p~~g-e~mm~-
~ after receipt of such tentative plat. Such reasons shall
relate in general terms such modifications or~ corrections as
will permit approval of the plat. The planning commission re-
serves the right to review the tentative plat at any time w~kh½n
~we~e-m~-~-~he-~e-~-app~va~ and tentative approval of
the plat shall expire twelve months from the date of approval.
(b) Final Plat. After complying with the terms and condi-
tions of tentative approval as outlined in (a) above, the sub-
divider shall prepare and submit to the department of community
development the final plat incorporating all required modifica-
tions to the tentative plat and the provisions of division 3 of
this article. The subdivider shall file ~x seven reproductions
thereof. The director of community development shall determine
whether or not the final plat is in conformance with the approve
tentative plat and shall approve the final plat if such plat
does so conform; or he shall send such plat to the planning com-
mission if not in conformity with their recommendation as to
final action thereon. Upon receipt thereof, the director of
community development shall examine the final plat and all
necessary certificates to determine its conformity with the
approved tentative plat and the requirements established in this
chapter and by the planning commission, and shall either approve
or disapprove such final plat. The director of community develo
ment shall not approve a plat for recordation that has not been
~g~e~ approved by the director of utilities as meeting county
requirements for public utilitiesT-h~hw~-~n~-e~eme~7
drm~e-~ae~eg~-e%e. The director of community development
shall approve or reject the final plat within sixty days of its
submission q~-k~e-p½a~g-e~mm~gs~ unless the subdivider is
notified of objections to the plat or the time is extended by
agreement with the subdivider.
After the final plat shall hav_~ been approved by the direc-
tor of community development, the subdivider may record the plat
(c) Submission and recordation of final plat. The subdi-
vider shall submit to the secretary one linen print and two
transparencies (photographic positive polyester film) of the
final plat. The secretary shall sign such plats within seven
days of receipt of such plats. The secretary shall return to
the subdivider the linen print to be recorded in the clerk's
office of the circuit court of the county and shall distribute
the two transparencies to the appropriate administrative offi-
cials. Unless a final plat is filed for recordation within
m~m~hs ninety days after final approval thereof by the secre-
tary, such approval shall be withdrawn and the plat shall be
marked void and returned to the agent. After recordation, the
subdivider may then proceed to develop and sell lots in his sub-
division.
(d) .Appeals. If the planning commission or director of
community development fails to approve or disapprove the propose(
final plat within sixty days after it has been officially sub-
mitted for approval, the subdivider, after ten days' written
notice to the commission, or director of community development,
may petition the circuit court of the county to decide whether
the plat should or should not be approved. The court shall hear
the matter and make and enter such order with respect thereto as
it deems proper.
If the planning commission or director of community develop.
ment disapproves a final plat and the subdivider contends that
such disapproval was not properly based on this chapter, or was
arbitrary or capricious, he may appeal to the circuit court and
the court sh'all hear and determine the case as soon as may be.
AN ORDINANCE TO AMEND THE CODE OF
THE COUNTY OF CHESTERFIELD, 1978,
AS AMENDED, BY ADDING SECTIONS
15.1-22.1, 15.1-22.2 AND 15.1-22.3
RELATING GENERALLY TO THE POSSES-
SION, TRANSPORTING .AND DISCHARGING
OF FIREA~4S AND PROVIDING FOR A
PENALTY
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 15.1-22.1, 15.1-22.2 and 15.1-22.3 are
added as follows:
Sec. 15.1-22.1. Firearms - Transporting a loaded rifle or shotgun..
(a) It shall be unlawful for any person to transport, pos-
sess or carry a loaded shotgun or loaded rifle in any vehicle on
any primary or secondary highway within the county.
(b) The provisions of this section shall not apply to duly
authorized law enforcement officers or military personnel in the
performance of their lawful duties, nor to any person who reason-
ably believes that a loaded rifle or shotgun is necessary for his
personal safety in the course of his employment or business.
(c) Any person violating the provisions of this section
shall be guilty of a misdemeanor punishable by a fine of not more
than one hundred dollars.
(For state law as to authority of county to adopt this
section, see Code of Va. §18.2-287.1)
Sec. 15.1-22.2. Carrying loaded firearms on public highways.
(a) It shall be unlawful for any person to carry or have in
his possession while on any part of a public highway within the
county a loaded firearm when such person is not authorized to hunt
on the private property on both sides of the highway along which
he is standing or walking.
(b) Any person violating the provisions of this section
shall be guilty of a misdemeanor punishable by a fine of not more
than one hundred dollars.
(For state law as to authority of county to adopt this
section, see Code of Va. §15.1-518)
Sec. 15.1-22.3. Discharging firearms.
(a) It shall be unlawful for any person, other than a law
enforcement officer in the performance of duty, to discharge any
firearm within the county within one thousand feet of any dwel-
ling, business establishment, public building, gathering or
meeting place.
(b) Any person violating the provisions of this section
shall be guilty of a misdemeanor punishable by a fine of not more
than one hundred dollars.
(For state law as to authority of county to adopt this
section, see Code of Va. ~15.1-518)
AN ORDINANCE TO AMEND AND REENACT SECTION
16-6 OF THE CODE OF THE COUNTY OF CHESTER-
FIELD, 1978, AS AMENDED, RELATING TO THE
POWERS AND DUTIES OF THE PERSONNEL APPEALS
BOARD
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 16-6 is amended and reenacted as follows:
Sec. 16-6. Same--Same--Powers and duties~-appea~s-~¥-emp~yees.
~a~ The personnel appeals board shall constitute the final
authority to rule upon grievances filed by employees under the
grievance R~ocedure promulgated pursuant to section 16-11.
a~ne~-a~d-depar%men~-d~re~r~h~e~7-sha~-have-a~-appea~-~
~gh~-~-~he-B~ard-~r~m-anM-adm~n½s~ra~ve-a~-s~spend~mg-s~h
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Publisher
state of Virginm,
FOR L~GAL
N
CHESTERFIELD COUNTY
bOARD OF SUPEFIVISORS
MEETING DATE: February 14, 1979
AGENDA ITEM NUMBER: 5.A.
Rural Addition Funds for this fiscal year (FY 78-79)
SUBJECT: -
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Recaumnd Approval.
SUMMARYOFINFOR~ATION:- As has been discussed with the Board, the Coun.ty has
$72,000 fOr Rural Addition projects in this f~scal year. These funds
may also be transferred to the Secondary Road Construction funds for
use'on a particular project by Board resolution.
Mr. B60kman has suggested that some or all of this year's funds be
transferred to Secondary Road Construction funds for use on the
Turner and Elkhardt Roads intersection. Because staff time is
limited for the next two to three months, and because staff supports
the use of Rural Addition for Secondary Road projects, staff recommends
that all of this year's Rural Addition Funds be transferred to the
Secondary Roads Improvement funds. This will allow staff adequate.
time to assess the relative merits of these various candidate projects,
and to deyelop a proposal for a County policy for use of these funds.
Staff intends to.address this issue at the first Board meeting in
FY 79-80.
A proposed resolution is attached.
~ by Jeff Muzzy
ATTACHMENTS:- L-"] YES C]No
RESOLUTION
BE IT RESOLVED THAT the Chesterfield County Board of
Supervisors request the Virginia Department of Highways
and Transportation to transfer all Rural Addition Funds
for FY 78-79 to the Secondary Road Improvement budget for
use in the reconstruction of the intersection of Route 650,
Turner Road, and Route 663, Elkhardt Road.
RURAL ADDITIONS Candidate Projects - February 3, 1979
ROAD
STATUS
1. Tucker Road
Mr. Apperson requested it no longer be
considered. This candidate will not
appear on future lists.
2. Velda Road
VDH&T has informed the County that it
qualified as a RA but County will have
to provide 1/2 of the cost to bring the
street up to the minimum standard for
acceptance. VDH&T suggested that an
extension of South General Boulevard
would serve the property owners in this
request. Therefore, that section of
Velda would not have to be constructed.
3. Mt. Clair Road
A turnaround will be constructed on this
roadway by State forces if the County
provides right-of-way.
4. Quaiff Lane
VDH&T had informed the County that it
does not qualify as there are not the
required number of individual property
owners. This candidate will not appear
on future lists.
Se
Oakdale Avenue
VDH&T has informed the County that it
does not qualify as there are not the
required number of housed to be served.
There may be an opportunity to con-
struct this road on the basis of com-
pleting a necessary link of the road
system.
6. Satinwood Drive
Brinkley Road
VDH&T has informed the County that it
qualifies as a RA. Right-of-way is needed.
This extension of state road does not
qualify as the extension would serve
only two houses presently. This project
will not appear on future lists.
8. Oaklawn Road
It is Staff's opinion that this road
qualifies. There is only 40' Right-of- way
and 50' is required. The County will only
have to bear 50% of the cost.
9. Yatesdale Road
The Right-of-Way Engineer is currently
seeking right-of-way donation for a turnaround.
10. Mill Road
11.
12.
It is Staff's opinion that this road
does not qualify. This road will not
appear on future lists.
Branch Property Field check yet to be done.
Peckingpaugh
Property
Field check yet to be done.
13. Another in Matoaca District Field check yet to be done.
MEETING DATE:
CHESTERFIELD COUNTY
BOARD Of SUPERVISORS
February. 14, 1979 AGENDA ITEM NUMBER:
SUBJECT:- Street light Requests
5.Bo
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Rec~mnend Approval or Denial as Indicated.
SUMMARY OF INFORMATION: -
1. Beechwood Road - Matoaca District
Request is to increase light from a 3300 LU. tO a 7000 LU.
This light is in the middle of a block and serves to light
3 or 4 private drives. As a policy 7000 LU. have only been
installed on primary roads. (TC, 796 - Beechwood P~ad).
Intersection of Sambar Road and Fallow Drive - Dale District.
House is at an intersection and speed limit is 25 mph. There is
an existing pole and light does qualify. (TC, Sambar 81VPD and
TC, Fallc~ 196 VPD)
ATTACHMENT.S: - [] YES ~ NO
Submitted by Jeff Muzzy
SIGNATURE:
COUNTY ADM INISTRATO~
STREET LIGHT REQUEST
Pate
Name of Requestor_
~ddr ess.__~~
Location of Proposed Light:
Tax blap.,
Intersection of
Pole Number if any_
Date Approved by Board of Supervisors
Date Letter Sent to V.E,P.Co.
Date Installed
and
Existing
New
STREET LIGHT REQUEST
Date I / -~- /
Phone /
Tax bfap f~' -~
Location of Proposed Light: . "' ¢ ' f' '7--; Il
Iutersection of
Pole Number if any.
Date Approved by Board of Supervisors
Date Letter Sent to V,E.P.Co.
Date Installed
E×is~ing
New
' - . Id .L I I LI. I I I~ U.[ I _ILB L I _.,.
CHE
STERFIELD COU
BOARD Of SUPI::RVI$OFIS
MEETING DATE: February 14. 1979
NTY
AGENDA ITEM NUMBER:
5 .C.
SUBJECT:- State Road Acceptance
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS:-
Recommend Approval.
SUMMARY OF INFORMATION: -
Amberwood, Section I and II, Clover Hill District
Archrooke, Part of Sections I and II, All of Section III, Clover Hill District
Rocky Run, Section II, Clover Hill District
Donegal Forest, Section I, Clover Hill District
Cameron Hills, Section B, Bermuda District
Timber Ridge, (Brandermill), Clover Hill District
ATTACHMENTS: - ~YES
r']NO
SIGNATURE:
SUBmiTTED BY:
TO:
FROM:
SUBJECT:
ITEM NUMBER:
MEETING DATE:
Board of Supervisors
Environmental Engineering
Roads to be Taken into the State Secondary System
Amberwood, Sections I and II
February 14, 1979
AMBERIDGE ROAD: Begins at intersection with Beach Road, State Route 655
and goes 0.24 mile to cul-de-sac.
BEECHGROVE DRIVE: Begins at intersection with Beach Road, State Route 655
and goes 0.20 to a temporary turn-a-round.
TO:
FROM:
SUBJECT:
ITEM NUMBER:
MEETING DATE:
Board of Supervisors
Environmental Engineering
Roads to be Taken into the State System
Archbrooke, Part of Sections I and II, All of Sections III
February 14, 1979
WADSWORTH DRIVE: Begins at end of state maintenance (State Route 2251) northerly
.06 mile.
LYRIC COURT: Begins at intersection with Wadsworth Drive westerly .06 to a cul-de-sac.
SONNET HILL DRIVE: (Loop) Begins at intersection with Wadsworth Drive (State
Route 2251) South easterly .14 mile thence northerly .10 mile to intersection
with Wadsworth Dever (State Route 2251).
SONNET HILL COURT: Begins with intersection with Sonnet Hill Drive .05 mile
easterly to a cul-de-sac.
TO:
FROM:
SUBJECT:
ITEM NUMBER:
MEETING DATE:
BOARD OF SUPERVISORS
ENVIRONMENTAL ENGINEERING
Roads to be Taken into State Secondary Road System
Rocky Run, Section II
February 14, 1979
DONEGAL DRIVE: Begins at intersection with Qualla Road (State Route 653)
.81 mile to its intersection with Donegal Terrace.
DONEGAL COURT: Begins at intersection with Donegal Drive .06 mile to a cul-de-sac.
DONEGAL PLACE: Begins at intersection with Donegal Drive .18 mile to a cul-de-sac.
TO:
FROM:
SUBJECT:
ITEM NUMBER:
MEETING DATE:
Board of Supervisors
Environmental Engineering
Roads to be Taken into the State System
Cameron Hills,Section B
February 14, 1979
OKUMA DRIVE: Beginning at end of state maintenance (State Route 2435)
westerly (175') .03 mile to its intersection with Koyoto Drive thence
westerly (60') .01 mile to a dead end.
KOYOTO DRIVE: Beginning at intersection with Okuma Drive southerly (400') .08
mile to a dead end.
I" ---
TO:
FROM:
SUBJECT:
ITEM NUMBER:
MEETING DATE:
Board of Supervisors
Environmental Engineering
Roads to be Taken into the State System
Timber Ridge Subdivision
February 14, 1979
EAST TIMBER RIDGE ROAD: Beginning at State Route 1920 thence
west to Timber ~idge Road.
TIMBER RIDGE ROAD: Beginning at State Route 1921 thence
south to Timber Ridge Road, southerly to Timber Ridge Place[
westerly and south to Timber Ridge Court, thence east and north
to East Timber Ridge Road, thence north and westerly to Timber
Ridge Road.
TIMBER RIDGE COURT: Beginning at Timber Ridge Road thence
north to a cul-de-sac.
TIMBER RIDGE PLACE:
southeasterly to a cul-de-sac.
Beginning at Timber Ridge Road thence
MEETING DATE:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
February IA, ]979
AGENDA ITEM NUMBER:
SUBJECT: -
Consider Purchase of Seaboard Coastline Right of Way from
Route 10 north to Chester Road.
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Recommend that the Board of Suoervisors authorize the Right-of-
Way Section take the necessary steps to acquire the property.
SUMMARY OF INFORMATION: -
The Board generally agreed to purchase this right-of-way
which is approximately 27.64 acres for approximately $55,250.
The funds for the purchase of' the right-of-way may co:ne
from general fund or from revenue sharing funds. Construction
of the road may be accomplished in the future with rural road
funds.
ATTACHMENTS: - [] YES t~c:NO
SIGNATURE:
.J
Mr. R. ~arland Dodd,
Supervisor
County of Chesterfield,
Chesterfield, Virlinta
1979
~ear Mr. Dodd~
As you requested, Leon Ruskell of this office has Prepared
an outline on a County ?opo{raphical ,ap shoving the abando~dd'
Seaboard Coastline Railway right of way from the Branders Brld~
Road, north to Centralia Road. He has estimated tho acreage with-
way at the crossing of tho existing Seaboard tracks end tho right
oF way o~ State Route ilO. to be 27.64 meres.
As ~ou know, ~r. ~. L. gavin[ton, stated that Seaboard esti-
mated the value of the right of way as ~2
would maXe tho nut,4,~ ....... ~000.03 per acre. Th
//r;'; If I can supply any additional
se. i will be uniting for further in-
Perry'
Seaboard Coastline Ri{hr
of ~ay Requisition from
{renders Bridge Road to
~hester Road
Sincerely,
Xillie {. pope
Right of Way ~nitneer
W#P/ab
~c-t--~T~cholas ~. ~eisse.r, County Administrator
~obert A. Painter, Director of Utilities
S. L, Covington, Jr. Resident Engineer
Virginia Be~art~nmt o~ Hishways 4 Transportation
Attac~, I
CHESTERFIELD COUNTY
BOaFID Of SUPERVISORS
MEETING DATE: February 14~ 1979
AGENDA ITEM NUMBER:
SUBJECT: -
Write-off of Uncollectible Accounts of the Airport
o
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS:-
Recommend Approval.
SUMMARY OF INFORMATION: -
Various accounts over 120 days approximately $1,000.00
to be considered for write-off as uncollectible. Attached
is a memo listing these accounts. Other accounts have been
submitted to the County Attorney for collection.
ATTACI'tlVI ENTS: - r~_~ YES E]NO
SIGNATURE:
CHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
MEMO
TO
FROM
DATE
SUBJECT
Nicholas M.~szer, County Administrator
Dennis A. ~r, Airport Manager
January 30, -I979
Accounts Receivable -- Recommended for Write-Off
I have met with the staff from Central Accounting and with
Mr. Manuel regarding un-collectable accounts receivable. Exten-
sive efforts have been made by Central Accounting and by my staff
to attempt collection of these accounts. Based on these collection
efforts, it is our recommendation that the following accounts be
submitted to the Board of Supervisors for their action to write off
these accounts.
NAME DATE AMOUNT
Augusta Aviation
Waynesboro, Va. 22980
3/25/77 $ 19.46
Blvd. Service Center
0cala, Fla.
5/25/77 43.89
Brandyaire Aero
Lititz, Pa. 17543
11/25/77 14.80
Oentury Aviation
Washington, D.C. 20041
11/25/77 119.69
Gray, W.G. Assoc.
Gillette, Wym.
11/31/75 20.25
Jefferson, Moore Walter
Aiken, S. C.
1/25/77 1.79
Jourdan, Earl M.
Pittsburg, Pa.
12/25/77 15.40
Nauset Airways, Inc.
Fairport, N.Y. 14450
7/20/76 16.62
MEETING DATE:
SUBJECT: -
CHESTERFIELD COUNTY
BOARD Of SUPERVISORS
February 14, 1979 AGENDA ITEM NUMBER: 7.A.
Consider Entering Into an Agreement with the Recreation
Services Section of the Commission of Outdoor Recreation for
and Appraisal of Parks and Recreation
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS:-
ReCommend Approval.
SUMMARY OF INFORMATION: -
See Attached.
ATTACHUENTS: - F~YES r-]NO
SIGNATURE:~
BOARD OF SUPERVISORS
E, MERLIN O'NEILL SR,, CHAIRMAN
MATOACA DISTRICT
JOAN GIRONE, VICE CHAIRMAN
MIOLOTHIAN DISTRICT
C. L. BOOKMAN
CLOVER HfLL DISTRICT
J. RUFFIN APPERSON
DALE Df STRICT
GARLAND DODO
BERMUE)A DISTRICT
CHESTERFIELD COUNTY
CHESTERFIELD; VIRGINIA 23832
(804) 748-1623
DEPARTMENT OF PARKS AND RECREATION
PHIL T. HESTER
Memorandum
To: Mr. Nicholas Meiszer
County Administrator
From: Phil Hester, Director ~~
Parks and Recreation Department
Date: February 6, 1979
Subject: Parks and Recreation Appraisal
Soon after coming to the County, I requested that the Recreation
Services Section of the Commission of Outdoor Recreation consider
doing a park and recreation appraisal of our department. Because of
previous commitments, they were unable to respond to this request.
I have recently received a letter from Mr. Glenn Miesch, Chief
of this section notifying me that they can now conduct this appraisal.
The enclosed sheet will give you more information concerning what
we can expect from this appraisal.
I feel this will give us a good working tool until we are able
to get together a five year plan for parks and recreation. You will
note that they will bring inth~ir staff and will accomplish the study
with only a charge for printinq the completed document.
I would like to have the Board consider this request and, if
they find it favorable, enter into a contract to have this appraisal
performed. Please let me know if you wish additional information
concerning this matter.
Thank you.
PTH/dg
Enclosure
RECREATION APPRAISAL
Conducted by
The Recreation Services Section
Commission of Outdoor Recreation
8th & Franklin Streets
(Old Federal Reserve Bank Building)
Richmond, Virginia 23219
INFORMATION SHEET
What is a Recreation Appraisal?
The objective of a recreation appraisal is to determine the need for
recreation and parks and, when necessary, offer specific recommendations
on steps to be taken in improving the quality of leadership, recreation
programming, and facilities for a specific locality.
Who is eligible for a Recreation Appraisal?
The Recreation Services Section will conduct a recreation appraisal
for any public, private, or commercial park and recreation agency, or
any locality, political subdivision or group which is interested in parks
and recreation.
How do you apply for a Recreation Appraisal?
The procedure for applying for a recreation appraisal is as follows:
The written request must be made by the governing body to the
Chief, Recreation Services Section, requesting the Recreation
Services Section to conduct a recreation appraisal.
2. The Chief, Recreation Services Section, will be responsible for
writing all correspondence concerning the request.
o
A contract will be prepared by the Recreation Services Section,
requesting the appraisal. The contract must be signed by both
a representative of the governing body and a representative of
the Recreation Services Section.
What is included in the contract?
The contract for the recreation appraisal is made between the Recrea-
tion Services Section and the party requesting the appraisal. Included
in the contract is the following:
1. Purpose of the appraisal.
2. Content of the appraisal.
3. Responsibilities of the Recreation Services Section.
4. Responsibilities of the requesting party.
5. Cost of the appraisal.
6. Time of performance.
What is the cost of a Recreation Appraisal?
The only cost to a party requesting a recreation appraisal is for
printing the appraisal. Ail travel costs incurred by the state profes-
sional staff will be incurred by the Recreation Services Section.
What is the procedure utilized by the Recreation Services Section in
completing a Recreation Appraisal?
The Recreation Services Section will send a packet which lists mater-
ials, information, etc., which the Recreation Services Section will use
in the appraisal. A member of the Recreation Services Section staff will
arrange visits to the locality, talk with and view the agency personnel
and operations of the party requesting the appraisal. It is from these
visits, interviews, materials, etc., that the recommendations of the Rec-
reation Services Section are formulated.
What are the responsibilities of the party requesting the Recreation Appraisal?
1. The requesting party will provide the Recreation Services Section
maps, reports, plans, materials, and other documentation necessary
and pertinent to the appraisal preparation.
The requesting party will provide the Recreation Services Section
the opportunity to address the governing body and other local organ-
izations at regularly scheduled meetings.
What are the responsibilities of the Recreation Services Section?
The Recreation Services Section is primarily responsible for the
preparation of the recreation appraisal. The Recreation Services
Section understands the requesting party may accept, reject, or
modify the final appraisal after being submitted by the Recreation
Services Section.
The Recreation Services Section will work with any committees,
federal, state, or local agencies which may be affected by the
recreation appraisal.
How much time is usually allotted for the completion of a Recreation Appraisal?
The Recreation Services Section wishes to have six (6) months to complete
and present the final draft of the recreation appraisal.
MEMORANDUM OF AGREEMENT
Between
The County of Chesterfield
and
The Recreation Services Section
of
The Commission of Outdoor Recreation
III.
PURPOSE
This Memorandum of Agreement constitutes the terms and conditions
under which the County of Chesterfield (hereinafter called the
"County"), and the Commission of Outdoor Recreation, (hereinafter
called the "Commission"), are to prepare a recreation appraisal
for the County.
The purpose of the recreation appraisal is to outline major con-
siderations for developing and improving the County Parks and
Recreation Department and its personnel and programs for the County.
It is the objective of this report to point out the need for recre-
ation and parks and, when necessary, offer specific recommendations
on steps to be taken in improving the quality of leadership, recre-
ation programming, and facilities for the County of Chesterfield.
II. PLANNING AREA
A. The planning area will be the County.
RESPONSIBILITIES OF THE COMMISSION
The Commission is primarily responsible for the preparation of the
recreation appraisal. The Commission understands that the County
may accept, reject, or modify the appraisal submitted by the Commis-
sion. '
B. The Commission will work with the County Public Recreation and Parks
Department.
C. The Commission will work with any Federal, State, or County agencies
which may be affected by this recreation appraisal.
V. RESPONSIBILITIES OF THE COUNTY
A. The County will provide the Commission such mapA, reports, plans,
materials, and other documentation necessary and pertinent to the
appraisal preparation.
B. The County will provide the Commission the opportunity to.address
the County'of Chesterfield Board of Supervisors~at their r~egularly
scheduled meetings. ' ''
C. The County will reimburse the CommisSion for any costs the Commis-
sion incurs for printing or reproducing the appraisal.
VI. TIME OF PERFORMANCE
A. The Commission will provide the COunty ~ith a final copy of the
entire recreation appraisal by September 31, 1979.
County Adminis trato
February 14, 1979
Date
Mr. Rob Blackmore, Director
Commission of Outdoor Recreation
Date
Requests for a Recreation Appraisal
should be submitted to:
The Recreation Services Section
Commission of Outdoor Recreation
8th & Franklin Streets
(Old Federal Reserve Bank Building)
Richmond, Virginia 23219
Telephone: 804/786-6576
CHESTErFiELD COUNTY
BOARD OF SUPERVISORS
MEETING DATE:
February 14, 19 79
AGENDA ITEM NUMBER:
SUB3ECT:- Consider Fees for Use of County Picnic Facilities
7.B.
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Reco~,~end Aoproval.
SUMMARY OF INFORMATION: -
See Attached.
ATTACHMENTS: - ~YES r]NO
SIGNATURE:
BOARD OF SUPERVISORS
E, MERLIN O'NEILL SR,, CHAIRMAN
MATOACA DISTRICT
JOAN G)RONE, VICE CHAIRMAN
MIDLOTHIAN DISTRICT
C. L. BOOKMAN
CL. OVER H~LL DISTRICT
J. RUFFIN APPERSON
DALE DISTR~CT
GARLAND DODD IIERMUDA DISTRICT
CHESTERFIELD COUNTY
CHESTERFIELD; VIRGINIA 23832
(804) 748-1623
DEPARTMENT OF PARKS AND RECREATION
PHIL T. HESTER
Memorandum
To: Mr. Nicholas Meiszer
County Administrator
From: Phil Hester
Parks and Recreation Department
Date: January 17, 1979
Subject: Fees for Picnic Reservations
As the spring is approaching, we are currently involved in pre-
paring our rules and regulations pertaining to use of County picnic
facilities. As I have previously mentioned, we get a tremendous num-
ber of requests for use of picnic areas. Unfortunately, we averaged
30-40% no-shows last summer which means a large number of individuals
were unable to use the limited facilities. It is for this reason that
I would like to recommend that we charge a small fee for renting picnic
facilities at our parks. I would like to recommend that we charge
$10 for those sites which have shelters and $2 which have only picnic
tables. Hopefully, since this fee is non-refundable, it should elimin-
ate these no-shows.
Since this is a change in policy, I was wondering if we should
cover this with the Board to get their approval.
The other rules we will include on our reservation sheet follows:
1. Under no circumstances will the County make any refund of
fees paid. Applications must be completed at least one week prior
to date of usage.
e
The fees for picnic area(s) are as follows:
a. Group picnic shelters No. 1, 2, 3 (Rockwood only) - $10
b. Group picnic sites - $2 fee
3. Each fee covers one use period. Use periods are 9 a.m. - 12
noon; 1 p.m. - 4 p.m.; and 5 p.m. until dark. Any group wishing
two (2) periods must pay two (2) use fees.
4. Lessee accepts responsibility for any damages whiCh might
occur during the period of use. The applicant agrees to save
the County harmless from any and all claims for injuries to per-
sons while using park facilities.
2
5. Alcoholic beverages are prohibited in parks, buildings and on
premise s.
6. County property shall not be removed from parks, buildings
or premises except by prior permission of the Director of Parks
and Recreation.
7. Activities for minors shall be sponsored by an adult and
shall be properly chaperoned.
8. The Parks and Recreation Department reserves the right to in-
spect the premises during any activity.
9. No special equipment such as lights, amplifiers, etc. shall
be installed without written permission of the Director of Parks
and Recreation.
10. Please keep the park grounds free of litter.
11. Please do not park in front of the maintenance roads or trails.
12. There will be a thirty (30) minute grace period on all reserved
areas. These facilities will be declared as available to the gen-
eral public after that time.
13. Rockwood Park only: picnic kits may be reserved for use in the
park by contacting the Park Manager.
I would appreciate your thoug.h%s on how we should approach this
matter as calls will be starting quite soon. Thank you for your assis-
tance in this situation.
PTH/dg
BOARD OF"
E, M;=RLIN O'NLILL SR,,CHAIRMAN
JOAN GIRONE, VICE CHAIRMAN
C. L. ~OOKMAN
J. RUFFIN APPER$ON
GARLAND DODD
CHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
(804) 748-1623
DEPARTMENT OF PARKS AND RECREATION
APPLICATION FOR FACILITY USE
PHIL T. HESTER
DIRECTOR
NO.
Name of Applicant:
Address:
Date of Application:
Name of Organization:
No. Participants:
Name of Facility Date
Phone: Work
Home
No. County Residents
Time (s) Nature of Activity
The above request is hereby granted and will be effective upon payment
of $ ~his fee is due into the Parks and Recreation Department
prior to the date of usage).
14.
BY APPLYING FOR USE OF THIS FACILITY, I AGREE TO ABIDE BY THE FOLLOWING
REGULATIONS:
1. Under no circumstances will the County make any refund of fees paid.
Applications must be completed at least one week prior to date of
usage. Fees are due into the Parks and Recreation Department prior to
date of usage.
2. The fees for picnic area(s) are as follows:
a. Group picnic shelters No. 1, 2, 3 (Rockwood only) - $10 fee.
b. Group picnic sites - $2 fee.
3. Each fee covers one use period. Use periods are 9 am - 12 noon; 1 pm -
4 pm; 5 pm - until dark. Any group wishing two (2) use periods must
pay two (2) use fees.
4. Lessee accepts responsibility for any damages which might occur during
the period of use. The applicant agrees to save the County harmless
from any and all claims for injuries to persons while using park fac-
ilities.
5. Alcoholic beverages are prohibited in parks, buildings and on premises
6. County property shall not be removed from parks, buildings or premises
except by prior permission of the Director of Parks and Recreation.
7. Activities for minors shall be sponsored by an adult and shall be
properly chaperoned.
8. The Parks and Recreation Department reserves the right to inspect the
premises during any activity.
9. No special equipment such as lights, amplifiers, etc. shall be in-
stalled without written permission of the Director of Parks and Rec-
reation.
10. Please' keep the park grounds free of litter.
11. Please do not park in front of the maintenance roads or trails.
12. There will be a thirty (30) minute grace period on all reserved areas.
These facilities will be declared as available to the general public
after that time.
13. Rockwood Park only: Picnic kits may be reserved for use in the park
by contacting the Park Manager.
Other (specify):
MEETING DATE:
SUBJECT: -
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
February 14, 1979
AGENDA ITEM NUMBER:
Consider Guidelines £or the Airport Advisory Board
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Recommend Approval.
SUMMARY OF INFORMATION: -
At the last meeting the proposed guidelines were amended.
Attached is a copy of the guidelines with the changes
incorporated which were made at the January 24, 1979 meeting.
ATTACHMENT$: - [] YES [] NO
SIGN,~TURE:__
COUNTY OF
CHESTERFIELD
VIRGINIA
MEMO
TO:
FROM:
DATE:
RE:
Nicholas M. Meiszer, County Administrator
Steven L. Micas, County Attorney ~%N~
February 2, 1979
Guidelines Governing the Chesterfield County
Airport Advisory Board
Attached is a revised set of guidelines
governing the Chesterfield County Airport Advisory
Board which incorporates those suggestions of Joan
Girone that were offered at the last Board meeting.
The amendments generally limit the Airport Advisory
Board's role to a greater degree and affirmatively
recognize the County Administrator's responsibility
for the management and operation of the Airport.
SLM/jbr
Attachment
GUIDELINES
GOVERNING THE CHESTERFIELD COUNTY
AIRPORT ADVISORY BOARD
Establishment of the Chesterfield County Airport Advisory
Board
There is hereby established by the Board of Supervisors
the Chesterfield County Airport Advisory Board to consist of
six members. The Board of Supervisors shall appoint one
member from each magisterial district and one member from
the County Administration. All members shall be appointed
for three year terms, provided that appointments to fill
vacancies occurring before the end of a term shall be for
the unexpired portion thereof. In making appointments, the
Board of Supervisors shall, to the extent feasible, give
consideration to unique interest and expertise in the field
of aviation.
Purpose of the Chesterfield County Airport Advisory Board
The Board shall ~'e a citizen's advisory body having the
responsibility of advising the Board of Supervisors on
those appropriate matters pertaining to the airport and within
the expertise of the Board. The matters with respect to
which the Board may advise the Board of Supervisors shall
include, but not be limited to, the following: the Airport
master plan and development plans, the annual budget for
the Airport, and flight and airport safety. The Advisory
Board may perform such other duties as may be requeSted from
time to time by the Board of Supervisors.
Responsibilities of the County Administrator
The County Administrator shall have sole responsibility
for supervising the management and operation of the Airport
and for submitting an annual budget to the Board of Super-
visors.
Promotion of the Chesterfield County Airport
The Advisory Board may, at its discretion, informally
promote expanded use of both the Airport and the Airport
Industrial Park so long as such promotion is consistent with
the management objectives of the County Administrator and
approved by the County Administrator.
GUIDELINES
GOVERNING THE CHESTERFIELD COUNTY
AIRPORT ADVISORY BOARD
Establishment of the Chesterfield County Airport Advisory
Board
There is hereby established by the Board of Supervisors
the Chesterfield County Airport Advisory Board to consist of
six members. The Board of Supervisors shall appoint one
member from each magisterial district and one member from
the County Administration. Ail members shall be appointed
for three year terms, provided that appointments to fill
vacancies occurring before the end of a term shall be for
the unexpired portion thereof. In making appointments, the
Board of Supervisors shall, to the extent feasible, give
consideration to unique interest and expertise in the field
of aviation.
Purpose of the Chesterfield County Airport Advisory Board
The Board shall be a citizens advisory body having the
responsibility of advising the Board of Supervisors on those
appropriate matters pertaining to the airport anti-within the
expertise of the Board. The matters with respect to which
the Board may advise the Board of Supervisors shall include,
but not be limited to, the following: the Airport master
plan and development plans, the annual budget for the
Airport, and flight and airport safety. The Advisory Board
may perform such other duties as may be requested from time
to time by the Board of Supervisors.
Responsibilities of the County Administrator
The County Administrator shall have sole responsibility
for supervising the management and operation of the Airport
and for submitting an annual budget to the Board of Super-
visors.
Promotion of the Chesterfield County Airporq
The Advisory Board may, at its discretion, informally
promote expanded use of both the Airport and the Airport
Industrial Park so long as such promotion is consistent with
the management.objectives of the County Administrator and
approved by the County Administrator.
PROPOSED GUIDELINES
GOVERNING THE CHESTERFIELD COUNTY
AIRPORT ADVISORY BOARD
Establishment of the Chesterfield County Airport Advisory
Board
There is hereby established by the Board of Supervisors
the Chesterfield County Airport Advisory Board to consist of
six members. The Board of Supervisors shall appoint one
member from each magisterial district and one member from
the County Administration. Ail members shall be appointed
for three year terms, provided that appointments to fill
vacancies occurring before the end of a term shall be for
the unexpired portion thereof. In making appointments, the
Board of Supervisors shall, to the extent feasible, gzve
consideration to unique interest and expertise in the field
of aviation.
Purpose of the Chesterfield County Airport Advisory Board
The Board shall be T~ ~dVisory body having the respon-
sibility of advising the Board of SDpervisors on those appro-
priate matters pertaining to the airport and within the exper-
tise of the Board. T_he__Ad~is~r~y,~.~.~Board shall oro~de a~
mecka~ismz_fo__~r.citizen-invo~vement in effectiv~ planning and
d6Li=~-of-a~ion~rela~ed~-services' The matters with
respect to which the Board may advise the Board of Super-
visors shall include, but not be limited to, the following:
the Airport master plan and development plans, the annual
budget for the Airport, and flight and airport safety. The
Advisory Board may perform such other duties as may be
requested from time to time by the Board of Supervisors.
Responsibilities of the County Administrator
The County Administrator shall have sole responsibility
for s~pervising the management and operation of the Airport
and for submitting an annual budget to the Board of Super-
visors.
Promotion of the'Chesterfield Count~ Airpor~
The Advisory Board may, at its discretion, informally
promote expanded use of both the Airport and the Airport
industrial Park so long as such promotion is consistent with
the management..objectives of the County Administrator and
approved by the County Administrator-
Responsibilities of the Airport Manager.
The Airport Manager shall at all times keep the Advisory
Board informed on all matters, problems, achievements or
programs of concern to the Advisory Board. The Airport
Manager shall also serve as secretary to the Advisory Board
and shall provide such assistance to the AdVisory Board as
is deemed necessary.
Organization of the Advisory Board
The Advisory Board shall elect from among its member-
ship a chairman who shall act as presiding officer who shall
be elected annually and shall serve not more than two annual
terms in succession. The Board shall conduct its meetings
by such rules as it deems appropriate and such rules shall
be adopted at the annual organizational meeting. The Chairman,
in conjunction with the Airport Manager, shall formulate an
agenda for each meeting.
Meetings.
The Advisory Board shall meet at least quarterly.
Unless otherwise stated, the meetings shall be held at the
Airport Conference Room at 7:00 P.M. on the second Tuesday
in the months of February~ May, August and November.
Additional meetings may be called by the Chairman upon
providing notice to the members of the Board. A majority of
the members appointed to the Board shall constitute a quorum.
The Airport Manager and appropriate members of his staff
shall attend each meeting.
Agenda
The agenda for each quarterly meeting shall include, at
a minimum, the following items:
1. A status report by the Airport Manager on matters
relating to the planning and operation of the Airport.
2. A status report by the Board member representing
the County Administration on activities not within the Air-
port Manager's control, but, nevertheless, related to the
Airport.
3. Problems, comments or requests for additional
information by Board members.
4. Proposals for official action by the Advisory Board
from either Board members or the Airport Manager.
Minutes
Written minutes shall be kept of all Board meetings and
collected chronologically with relevant information pre-
sented to the Board in a bound volume.
Report to the Board of Supervisors
The Advisory Board shall annually submit a report to
the Board of Supervisors summarizing its activities during
the previous twelve months and reporting any recommendations
that it may have to the Board of Supervisors concerning the
Airport. In addition, the Board may provide the Board of
Supervisors with quarterly reports of its meetings as it
deems appropriate.
MEETING DATE:
SUBJECT: -
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
February 14, 1979
AGENDA ITEM NUMBER:
9.A,
RENOVATIONS TO CHESTERFIELD COUNTY JAIL.
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Recommend Approval of Low Bid.
SUMMARYOFINFORMATION:-
For the 1978-79 Fiscal Year the Board of Supervisors approved
$50,000 for renovations to the County Jail. The Board
retained Thomas W. Cockeral, Architect, to perform the design
work.
On January 10, 1979, sealed bids were received for this project.
The bid tally follows:
Industrial Plant Services Inc.
Whitahead-Leach Construction Co.
JaBar Construction Co.
Associated Construction Enterprises, Inc.
$45,948
$50,990
$56,2oo
$57,335
Mr. Cockeral recommends we accept the low bid of Industrial Plant
Services, Inc. for $45,948. A completion time was set at 150
calendar days, but Industrial indicated they may be able to
complete within 60 days depending on delivery of certain
pieces of equipment.
ATTACHMENTS:- r'~ YES [~NO
SIGNATURI~:
b.;
0 ~
H
0
0
MEETING DATE:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
February 14, 1979 AGENDA ITEM NUMBER: 9.B.
SUBJECT:- Furnishing and Erecting Gymnasium for the Juvenile Detention Home.
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Recommend Approval of Low Bid.
SUMMARY OF INFORMATION: -
There ere two Bids received on the above subject and they are as follows:
Whitehead -Leach Const. Co.
Hindel-Evans
$185,160.00
$152,350.00
Alternate 1
Alternate 2
$175,160.00
$191,005.00
Deduct from
Base Bid
Add to Base Bid
$15,500.00
$2500.00
It is recommend that the low bid of $154,850.00 plus some recommended changes to Base Bid
by David Reeve, per attached memo. Estimated cost $8,750.00, which will bring total
cost to $163,600.00, from Hindel-Evans be accepted, subject to DJCP approval.
ATTACHMENTS: - [] YES [] NO
SIONATUR~~~--~~
February 9) 1979
As the result of some meetings with Dave Reeve and Bid
Documents received for proposed Gymnasium Building, cer-
tain changes to the base bid and specifications are
proposed by Mr. Dave Reeve.
These proposed changes will be discussed with DJCP for
approval as an add on to low bidder price.
Low bidder has not been contacted for firm prices at
this time for the following items.
1.. Ceramic tile floor for 2 toilets.
2. Vinyl tile for office.
3. Change sky lights to crank out type window located
at cornice areas.
4. Fiberglass over head cover for walkway between
gymn and Detention Home.
5. Increase candlepower of gymn lighting.
6. Relocate IIVAC units on outside of building.
7. Extend height of wall between gymn and rooms to
roof deck.
Estimated Cost: $8,750
Dex-o-Tex floor finish to be bid by County later at
cost of $20,000 to $25,000. This to be approved by
DJCP.
0
BarricadeBr°°kfieldLaneMachine & Welding
Mechanicsville, Virginia 23
F.W. Dodge Division
McGraw-Hill Inc.
2720 Enterprise P~
Sdite 206
JaBar Construction Co.
2924 Bells Road
Richmond, Virginia 23234 '
~itehead_Leac~ Const. Co.
Richmond Virginia 23229 ,
5960 Chamberloyne Rd.
~echan~csville Va. 23111
R.C. Edwards ~ Associates
e.o.
Orange, V~rgSnSa 22960
ltenr~ek Construction
P.O. Box 69T5
Richmond, VA 23230
Attn: Mr. Thomas Nuckols
W.M. Saunders Const. Co.
~.o. ~ox s0
'Chesterfield, Virginia 2383
Nelson White Const. Co.
Richmond, VA
11
Ilonaver ~nt. Const. Co.
4900 W. Cary St.
Richmond, VA 23230
& D Whitaker Const. Co.
P.O. Box 566
Ashland, Virginia 23005
Industrial Plant Services
323 W. Seventh St.
R~chmond, Virginia 23224
Attn: Vernon Sripes
PROPOSAL:
Base Proposal
Furnish all labor, materials, and equipment, as set forth in bid forms and
drawings supplied by the County and proposal submitted by the bidder to
furnish and erect a Gymnasium Building which shall be a pre-engineered
steel building.
TOTAL AMOUNT OF BASE PROPOSAL.
Alternate No. 1 (See Page 8 of Specifications)
In lieu of metal building and~sonry walls as noted. Substitute an all
metal building with interior area of Gym walls being wall furnished for
9' above concrete floor. Above this height to roof, provide a wire
mesh protective covering for wall insulation. All other parts of these
base specification shall apply.
Price stated below shall include alternate proposal and all parts of
base proposal not altered by alternate No. 1
TOTAL AMOUNT OF ALTERNATE PROPOSAL.
Our terms are (If this blank is not filled in,
it is understood that a discount of 2% is allowed for payment by the 20th
of the month following the date of completion.)
Please return bids to Purchasing Department, County of Chesterfield, P.O.
Box 40, Chesterfield, Virginia 23832.
E-1 of 4
GENERAL CONTRACTORS
5960 CHAMBERLAYNE ROAD
MECHANICSVlLLE, VIRGINIA 23111
.TELEPHONE 746-7851
January 19, 1979
County of Chesterfield
Purchasing Department
Chesterfield County, Va.
Re: Invitation #
78/79-10191-3789
Gentlemen:
In accordance with the bid documents for the above referenced
invitation # 78/79-10191-3789 we propose to accomplish the work
per Addendum # 1 for Alternate # 2.
To substitute masonry block walls in lieu of all wood studs
walls and partitions with sheetrock surface on the first floor, etc.
ADD to the base bid ~l ~k~PP° -/~o -~o~.~J ~1~.~ ~/~~
GENERAL CONTRACTORS
5960 CHAMBERLAYNE ROAD
MECHANICSVILLE, VIRGINIA 23111
TELEPHONE 746-7851
January 19, 1979
County of Chesterfield
Purchasing Department
Chesterfield County, Virginia
Re: Invitation # 78/79-10191-3789
Proposed Gym
Gentlemen:
In accordance with the bid document on the above referenced project
Heindl-Evans, Inc. proposes to furnish a complete facility incorporating
the following features.
1) The pre-engineered metal building is by Kirby Building System as per
the attached literature.
2) Ail concrete to be 3,000 psi. We have included no floor finish
in any areas.
3) The proposed HVAC system is based on using Westinghouse equipment and
complies with all present applicable energy codes and Section 2,
Paragraph T-P 2-03.
4) If awarded this contractor Heindl-Evans, Inc. would propose to have
our Design/Build team prepare preliminary plans and specification for
your review and approval as to detailed construction. We would then
prepare to submit final drawings certified by a registered architect
and engineer for your final approval and acceptances.
Prior to your award of the contract Heindl-Evans, Inc would propose
to have our Design/Build team meet with your people and discuss in detail
all the phases of this project. As you are aware the specifications are
very broad in scope and have many loop holes which may.not be evident
to all parties.
Thank you for the opportunity to quote on this project.
Very truly yours,
M. H. Fariss
Vice President - Estimating
M~F/j ch
Virginia Registration # 10072
MEETING DATE:
SUBJECT: -
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
February 14, 1979
AGENDA ITEM NUMBER:
Approval of Real Estate Purchase Agreement for
a Three-Acre Parcel at the Airport Industrial
Park
10 .A.
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS:-
Recommendation Approval.
SUMMARY OF INFORMATION: -
See Attached Purchase Agreement.
The Board must authorize staff to repurchase the Hetra
property.
Submitted By: GEORGE S. WOODALI
ATTACHMENTS:- r'~JYES E]NO
SIGNATURE:
THIS REAL ESTATE PUPCHASE AGREEMENT, dated as of this
7th day of February, 1979, Ky and between the COUNTY OF
CHESTESFIELD, VIRGINIA a political subdivision of the
Commonwealth of Virginia (hereafter called "Seller") and
McQUA¥-PEP~E× INC., a Yinnesota corporation, authorized to do
business in Virginia (hereafter called "Purchaser"), provides:
1. ~!~ement to Sell and Purchase. For and in
consideration of the mutual covenants herein set forth, Seller
hereby agrees to sell and convey to Purchaser, who agrees to
buy, on the terms and conditions hereafter set forth, all that
certain lot, piece or parcel of 15nd containing 3.00 acres
together with all of the improvements thereon and appurtenances
thereto belonging and appurtaising (hereafter called "the
Property"), located in the Chesterfield Airport Industrial
Park, Chesterfield County, Virginia, on the southern line of
Whitepine Poad. The metes and bounds of the Property are set
forth in ~×hibit "A" which is ~tt~ched hereto as ~ part hereof.
2. Purchase Price. The purchase price (the. "Purchas~
Price") far the Property sh~ll be FOETY-FiVE THOUSAND DOLLARS
($~5,0C0.(~0). The Purchase Price shall be paid at settlement
by Purchaser's delivery to Seller or its representative of a
c~shier's or certified check or hy a uire transfer payable %o
Seller in the amount of the Purchase Price.
3. Seller's PeRresentations an~ Ysrranties. Seller
represents and warrants.that as of the ~ate hereof:
{~) Seller knows of nc special assessments ~s to
the Property and Feller has no know!edWe ef any Dlann~d
puh].J.c improvement which m~y result in ~ special
assessment ~s to the Property.
· , /
(b) .Seller has no knowledge of any pending or
threatened proceedings for condemnation or exercise of
the power of eminent domain, as to any part of the
Property or any interest therein.
(c) Seller knows of no leases that would adversely
affect Purchaser's ability to use the Property at the.
time desired by Purchaser and for the purpose
anticipated by Purchaser.
(d) All public improvements affecting the
Property, the need for which is not specifically to be
generated by the development and usa of the Property bY
the Purchaser for. the Project as hereinafter defined,
(including, but not limited to, c~rtways, curbs,
sidewalks, water, storm and sanitary sewer, gas and
electric lines and pipes) have been paid for.
(e) Seller shall pay for all work done or ordere~
to be done by any municipal or public body or authority
affecting the Property prior go the date of settlement
hereunder, the need for which is not specifically to be
generated by the development and use of the Property by
the Purchaser for the Project as hereinafter defined.
4. ~cha~.'s Con~it_i~5~. Purchaser's obligations
hereunder are subject to the satisfactipn of each of the
conditions set forth at (a) through (4) below. If any of such
conditions is not satisfied, Purchaser may elect to terminate
this Agreement as provided in Section 8(d).
(a) Seller's Zoning ~dministrator shall have
provided Purchaser a letter stating that in his opinion
the ex!stint ~-~ zoning classification of t~e Propert~
permits, subject to the conditions generally applicable
to such classification, the development of the Property
for a facility for the manufacturing of heat transfer
coils (hereinafter called "the Project"). Such oDlnign
shall be based solely on inform~tion provld~d by
Purchaser as to its proposed Dl~n of development.
(b) Purchaser shall have obtained the followin~
permits and approvals, upon conditions reasgnablY
satisfactory to it, required for the construction of
the Project on the Property:
(i) Site Plan approval of Seller's Department of
Community Pevelopment.
(ii) As required under the restrictive covenants
for the Chesterfield Airport Industrial Park,
recorded in the Clerk's Office of Seller in
Deed Book 1067, pa~e 706 ("the ?estrictive
Covenants").
(iii) All local, state ~nd federal permits as to ~ir
and w~ter pollution.
(iv) ~11 permits from the United States
Environmental Protection Agency.
(v) ~pproval required under Seller's Strong Wast~
Discharge Ordlnance.
Purchaser shall be obligated to use its good faith
~fforts to obtain such permits prior to the Settlement
Date.
(c) Purchaser shall have obtained a title
insurance commitment or binder in the full amount of
the Purchase Price issued by a reputable title
insurance ccmpany, insuring Purchaser's tit~e to the
Property as provided for at Section 8(b) hereof,
-3-
conditioned only upon the recordation of the documents
to be delivered at settlement-
(d) Purchaser's survey.s, examinations and tests of
the Property pursuant to Section Q hereof shall be
satisfactory to permit Purchaser's ccnstruction, use
and occupancy of the Project on the Property as the
Project is proposed to Seller's Department of Community
Development.
5. Seller's Cosi!~!ohs- Seller's obligations
hereunder are subject to the satisfaction of each of the
following conditions. If any of such conditions cannot be
satisfied, then this Agreement shall terminate, in which event
the parties hereto shall have no further obligations or
liabilities to one another hereunder.
(a) seller shall have repurchased the Property
from Hetra Corporation, a Virginia corporation,
pursuant to the provisions of the Restrictive
Covenants.
(b) Seller's Board of Supervisors shall have in
good faith approved, by duly adopted resolution, the
sale hereunder of the Property to Purchaser.
(c) The Circuit Court of Seller shall have
approved the terms of the sale hereunder of the
Property to Purchaser as required by Section 15.1-262
of the Code of Virginia 1950, as amended.
6. ~_~i~ht of Fi~!_~_~us~l. (a) 5E~_~.!. If, at any
time during the period commencing cn the date hereof and endisg
ten (10) years after the Settlement Date as hereinafter'
defined, Seller shall receive a bona fide offer to ~urchase all
or Shy portion of the parcel of real estate described in
-4-
Exhibit "F" attached hereto as ~ part hereof ("the Additional
Property") and determine that it wishes to accept such offer,
Seller shall Immediately give notice in writing to Purchaser in
the manner provided in Section 12 hereof stating (i) its
intention to accept such offer and sell all or the portion of
the Additional Property described in such offer, (ii) a metes
and bounds description of the portion of the Additional
Property set forth in such offer if such offer is for less than
all of the Additional Property and (iii) the proposed sales
price. Thereafter, Purchaser shall have the right to Durchas~
the Additional Property (or the portion of the Additional
Property set forth in such notice in the event such bona fide
third party offer is for less than all of the Additional
Property) upon the terms and conditions hereinafter set forth.
In the event that such notice sets forth a'bona fide third
party offer to purchase less than all of the ~dditional
Property, then this right of first refusal shall remain in full
force and effect until. (1) Purchaser shall have been given a
notice or notices setting forth its right to purchase the
remainder of the Additional Property not previously conveyed by
Seller pursuant to the terms hereof and (ii) Purchaser shall
have elected hereunder not to purchase the remainder of the
Additional Property and Seller shall have settled the sale an~
purchase of such remainder of the Additional Property.
(b) Fxercise. Within thirty (30) days following
receipt of such notice from Seller, Purchaser shall give notice
in writing to Seller in the manner provided in Section 12
hereof stating either (i) that it elects to exercisa its right
to purchase th~ Additional Property or the portion ~hereof set
forth in such notice if such bon~ fide third party offer is for
5
less than 311 of the Additional Property or (ii) that it elects
not to exercise its right to purchase the Additional Property
or such pcrtion thereof.
(c) ~i~ht of First Pe~us~t ~urch~_~i~. Upon
Purchaser's exercise of the right of first refusal, the
purchase price (the First Refusal Purchase Price) for the
Additicnal Property or such portion thereof shall be the
purchas9 price set forth in such bona fide third party offer.
Purchaser shall pay the First Refusal Purchase Price to Seller
at the settlement hereinafter provided at Section 6(d) by
Purchaser's delivery to Seller or its representative of a
cashier's or certified check payable to Seller in the amount of
the First Refusal Purchase Price.
(d) ~indin~ Contract. Upon Purchaser's exercise
of the right of first refusal herein gr~nted, this Agreement
shall constitute a bindin~ contract for the purchase and sale
of the Additional Prepert% on the terms and conditions herein
set forth; provided, however, that the purchase price shall bs
the Eight of First ~efusal Purchase Price and the Settlement
Date shall be not later than thlrt~ (30) da~s following the
date on which Purchaser exercises the right of first refusal.
(e) ~J~i!Ra_~i2~__o~._~a~_~9~-' If the road
system within the Chesterfield Airport Industrial Park is
redesigned so.as to use a substantial or significant portion of
the Additional Parcel, this right of first refusal shall
terminate and be null and void as to such portion so being
used,.
7. Settlement. Settlement of the purchase and sale of
the Property shall be made in the cffice of the County
Attorney, Chesterfield County Courthouse, or at such other
place as the parties may agree, on March 30, 1979. Such
settlement date is herein called th~ "Settlement Date."
Possession of the Property shall be. givan at settlement. At
settlement, Purchaser shall pay to Seller the Purchase price in
the manner provided in Section 2, and Seller shall
sizultaneously deliver to Purchaser or Purchaser's
representative the special warranty dee~ referred to in Secti~n
8(b) Delow. Seller shall Day the costs of preparing the deed
and all applicable grantor's and similar taxes. Purchaser
shall pay the costs incurred in connection with examination of
title to the property, any survey of the Property ordered b~
it, and the recording of the deed conveying the Property to
Purchaser. Real estate taxes as to the Property shall be
prorated between Seller and Purchaser as of the Settlement
Date.
8. Title to The P~rc~e__r~_~nd ~isk of Loss.
(~) ~eller represents and ~arrants that as of the
Settlement Date it will own the Property in fee simple
free and clear of all liens, encumbrances, conditions
~nd restrictions except the lien of current real estate
taxes not yet due and ~ayable and applicable
encumbrances, conditions and restrictions of record.
(b) At settlement, Seller shall deliver to
Purchaser a special warranty deed with English
covenants of title thereby granting ~nd conveying to
Purchaser gcod and marketable fee simple title to the
Property, free an~ clear of all liens, encumbrances,
conditions ~nd restrictions except for applicable
liens, encumbrances, conditions and restric{ions of
record as of the date of this ~rsement.
-7-
(c) All risk of loss as a result of any exercise
of the power of eminent ~omain or b'y reason of fire or
other casualty or for liability for personal injury as
to the Property shall remain on Seller until
settlement.
(d) If an examination of title to the Property
discloses defects of title (other than liens,
encumbrances, conditions and restrictions of record as
of the date of this Agreement) that would render it
impractical or uneconomical for Purchaser to develop
the Property for the Project, or if all or any portion
of the Property is taken by any exercise of the power
of eminent domain or is sold tea proposed condemnor to
avoid the exercise ef the Dower of eminent domain or is
damaged or destroyed by fire or other casualty prior to
the transfer of legal title so as to render it
impractical or uneconomical for Purchaser to develop
the Property for the Project, or if Seller has breache~
or will be unable to perform its obligations hereunde=
(so long as such breach or inability materially affects
Purchaser's ability to develop the Property for the
Project), or if Seller's representations herein are n~t
true and correct in all msteria! respects at settlement
as if then made, or if the conditions (a) through (d)
set forth at Section ~ hereof cannot or will not be
satisfied prior tc the S~ttlement Date or if settlemeat
hereunder is not made by ~arch 30, 1979, then in any
such event, Purchaser may, at its option and upon
written notice to Seller providing a5 days for Seller
to cure any such breach or inability, either (i)
-8-
terminate this Agreement, in which event the parties
hereto shall have no further obligations or liabilities
to one ~nother hereunder, or (ii) wsive the foregoing
breaches ~nd defaults and procead to purchase the
Property as provided herein without offset or reduction
of the Purckase Price. Purchaser shall use its ~ood
faith efforts to take reasonable measures to assist
Seller in curing any such breach or inability. If
Purchaser settles the purchase of the Property, any
eminent domain awards or proceeds from sale to a
proposed condemnor or proceeds of insurance policies in
connection with the Property sh~ll De paid over
promptly to Purchaser.
9. Access ~d Tests. Seller h~reby gr~nts to
Purchaser and its agents, servants, employees, assigns,
contractors and subcontractors, a license to enter upon the
Property end the full right o£ access to the Property, and
Seller agrees that Purchaser may, through its aggnts,
contractors and subcontractors inspect the Property, cause
boundary and topographical surveys to be prepared, take soil
samples and drill wells, conduct boring and percolation tests
and conduct such additional engineering and other
investigations as Purchaser shall deem necessar~ and
appropriate to evaluate the Prcperty for the Project. Seller
agrees upon written request by Purchaser to supply Purchaser
promptly with such information as it currently has concerning
the suitability of the Property fom the Project.
10. On-Site Drbina~e. Purchaser sh~ll be responsible
for complying with all local regulations as to cn-s£te drainage
improvements for the Property.
-9-
11. ~ents and Prokers. Seller represents to Purchaser
that there are no amounts due any realtor, broker, agent or
finder in connection with this transaction and ccvenan~s that
it will hold Purchaser free and harmless from any and all
liabilities and expenses in connection with any claim or claims
of any realtor, broker, agent, or finder arising out of this
transaction, including, without limitetion, reasonable
attorneys' fees.
12. Notices. Any notice expressly provided for under
this Agreement shall be in writing, shall be given either
manually or by mail, telegram, radiogram or cable, and shall be
deemed sufficiently given if ~nd when received by the party to
be notified at its address set forth below or if and when
mailed by registered or certified mail, postage prepaid,
addressed to such party at such address. Any party and any
representative designated below may, by notice to the others,
change its address for receiving such notices.
For Seller: County of Chesterfield, Virginia
c/o Mr. Nicholas M. ~eiszer,
County Administrator
P. O. Box ~0
Chesterfield, Virginia 23832
For Purchaser: ~cOuay-Perfex Inc.
c/o Mr. Barry P. Glaser
Assistant Treasurer
5~01 Gamble Drive
P. O. Box 9316
Minneapolis, Minnesota 55~0
With copy to: D~vid E. Cohn, Esquire
P. O. Box ~535
Pichmond, Virginia 23212
13. A_~!~i~A~e Law. This AGreement shall be executed,
performed, construed, and enforced in accordance with the laws
of the Commonwealth of Virginia.
1~. Fntire A~reem9nt. This Agreement contains the
entire agreement between the parties relating to the Property
-10-
and the Additional Property and supersedes all prior and
contemporsneous negotiations, understandings and a~reements,
written or oral, between the parties. This Agreement sh~!t not
be amended or modified and no waiver of any provision hereof
shall be effective, unless set forth in a written instrument
authorized and executed with the same formality as this
~greement.
15. Survival of ~epresentations and AGreements. The
representations,ccvenants, warranties and a.~reem~nts contain~d
herein shall survive the settlement of the purchase and sale
hereunder.
16. ~x__e~l~_~. CounterR~rt. This Agreement shall be
executed in two counterparts, either of which shall be d~emed
an original.
WITNESS the following signatures.
McQUAY-PERFE× INC.
~Y:
Daniel K. Sewell
Attest:
COUNTY OF CHESTFRFIELD, VIRGINIA
By:
E. ~erlin O'Neill, Sr.
Chairman, ~oard of
Supsrvisors
Nicholas M. ~eiszer
County Administrator
App,roved ~s to for.~:
Steven L. ~icas
County Attornsy
-11-
STATE OF MINNESOTA
COUNTY OF HENNEPIN , to-wit:
Sharon R. Schumacher
I, , a Notary Public in and for the
and State aforesaid, do hereby certify that Daniel
K. Sewell, whose name as
President
of
McQuay-Perfex Inc., as Purchaser· is si~ned to the foregoing
and annexed writing, has agknowled~ed the same before me in m%
jurisdiction aforesaid.
Given under my hand this
My Commission Expires: 8/16/80
7th day of February, 1979.
STATE OF VIRGINIA
COUNTY OF CHESTEBFIELD, to-wit:
T
· a Not~ry Public in and for the
County and State aforesaid, do hereby certify that E. Merlin
O'Neill, Sr. and Nicholas M. Nelszer, whose names as Chairman
of the Board of Supervisors and County Administrator,
res~.ectively, of the County of Chesterfield· Virginia, as
Seller, are slgned to the foregoing and annexed writing· have
each acknowledged the same before me in my jurisdiction
aforesaid.
Given under my hand this
day cf February, 1979.
My Commission Fxpires:
-12-
Notary Public
EXHIBIT "A"
Description of the Property
ALL that certain piece or parcel of land wi'th improvements
thereon and appurtenances thereunto belonging, containing
precisely 3.00 acres, lying and being in the Dale Magisterial
Dis'trict, Chesterfield County, Virginia, fronting on the
southwestern side of Whitepine Road in Section "A", Block
"B", of the Plan of Chesterifeld Airport Industrial Park, all
as more particularly shown on a plat entitled "Plat Showing
3.00~A~ on the West Side of Whitepine Road in the 'Chesterfield
Airport Industrial Park'", dated May 21, 1976, made by J. K.
Timmons & Associates, Civil Engineers and Surveyorsw a copy
of which plat is attached to and recorded with the next
mentioned deed, and according to which plat is more partic-
ularly described by metes and bounds as follows:
OEGINNING at a point marked by a rod on the southern line of
Whitepine Road a distance of 3,097.66 feet from the intersec-
tion of the southern line of Whitepine Road with the western
line of State Route 10, extended, and marked by a rod; thence
S. 48° 23' 17" W. 521.83 feet to a point marked by a rod on
the northern line of proposed Interstate Route 288; ~hence
along a curve to the right having a radius of 6,793.95 feet a
distance of 70.20 feet to a point marked by a rod; thence N.
41° 01' 25" W. 185.33 feet to a point marked by a rod; thence
N. 50° 30' 57" E. 547.85 feet to a point marked by a rod on
the southern line of Whitepine Road; thence S. 39° 29' 03" E.
along the southern line of Whitepine Road 139.19 feet to a
point marked by a rod; thence along a curve to the left along
the southern line of Whitepine Road having a radius of
787.28 feet 91.81 feet to the rod and point of beginning.
BEING the same real estate conveyed to Hetra Corporation, a
Virginia corporation, by deed from the County of Chesterfield,
Virginia, dated June 14, 1976, recorded September 16, 1976,
in the Clerk's Office of the Circuit Court of Chesterfield
County, Virginia, in Deed Book 1217, page 469.
EXHIBIT "A" (cont.)
~,00 A,~
I~ItI:VIOII~] JO[l NO.
J. K. TIIVlMONS & ASSOCIATES
CIVIL ENGINEERS & SURVEYORS
1314 ~.v, kl^lN ST. RICtiNION['J, VA.
D~A~VN ~Y- ~ ~.7~
EXHIBIT "B"
Description of the Additional Property
ALL that certain lot, piece or parcel of land with all improve-
ments thereon and appurtenances thereunto belo~nging, lying in
the Chesterfield. Airport Industrial Park, Chesterfield County,
Virginia, on the southern line of Whitepine Road and described
by metes and bounds as follows:
BEGINNING at a point marked by a rod on the southern line of
Whitepine Road 3,097.66 feet,west of the intersection of the
southern line of Whitepine Road with the western line of
State Route 10, Ext'd; thence in an easterly direction .along
the southern line of Whitepine Road 84.00 feet to a point;
thence S. 48° 23' 17" W. to a point on the northern line of
Proposed Route 288; thence in a westerly direction along the
northern line of Proposed Route 288 to a point marked by a rod;
thence N. 4~° 23' 17" E. 521.83 feet to a point marked by a
rod on the southern line of Whitepine Road being the point
of beginning.
The Additional Property described in this Exhibit "B" is
contiguous to the Property described in Exhibit "A."
CHESTERFIELD COUNTY
BOARD Of SUPERVISORS
MEETING DATE:February 14, 1979
AGENDA ITEM NUMBER:
11.
SUBJECT: -
Resolution Authorizing County Attorney to Enforce Liens
for Delinquent Real Estate Taxes
COUNTY ADMINISTRATOR'S REC0 MMENDATION OR COMMENTS: -
Recommend Approval.
SUMMARY OF INF0 RMATION: -
On motion of , seconded by , be it resolved that
pursuant to Section 58-1016 of the Code of Virginia, 1950, as amended,
the County Attorney is directed to enforce the County's liens for
delinquent real estate taxes on the following parcels of land:
A parcel of land located in the Matoaca Magisterial District
of Chesterfield County, designated as lot 1, block A of the
Carver Home Sites Subdivision.
A parcel of land located in the Midlothian Magisterial District
of Chesterfield County, designated as 3 acres on tax map (62-11)
(1) -4.
A parcel of land located in the Matoaca Ma.gisterial District
of Chesterfield County, designated as parcel 30-1 on tax map
170.
A parcel of land located in the Bermuda Magisterial District
of Chesterfield County, designated as lot 9 of the Delano
Court Subdivision.
5. A parcel of land located in the Matoaca Magisterial District
of Chesterfield County, designated as 2 acres adjacent to
Indian Path Road on tax map 131-51.
-Continued-
A~ACHMENTS: - [] YES [] NO
Submitted By:~L ~ '~
·
SIGNATURE: COUNTY AOMINIST RA~T--~
A parcel of land located in the Matoaca Magisterial District
of Chesterfield County, designated as lot 5A and 14A, Block
K of the Laurel Branch Farms Subdivision.
Two parcels of land located in the Clover Hill Magisterial
District of Chesterfield County, designated as lots 6 and 7
of the Villa Ridge Farms Subdivision.
A parcel of land located in the Midlothian Magisterial District
of Chesterfield County, designated as lot 33, block A, section
A of the Windsor Forest Subdivision.
CHESTERFIELD COUNTY
BOARD Of SUPERVISORS
MEETING DATE:
February 14, 1979
AGENDA ITEM NUMBER:
12 .A.
SUBJECT:- Authorization to declare fire apparatus Unit #37, 1D# 200A2220226186953,
surplus.
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
ttecomme:Xd Board declare this piece of apparatus as surplus and
authorize the County Administrator to negotiate sale and
accept best offer.
SUMMARY OFINFORMATION:-Please authorize the Fire Department to declare Fire Apparatus
Unit #37 surplus and further authorize us to sell the unit to obtain the best price
possible. The unit was purchased by the county in 1965 fOr $36,139. Recently it
has not worked effectively because the required load exceeds its design limitations.
On Saturday, Jan. 27, the unit was removed from service because of severe hydraulic
problems. The unit's design and age, plus the cost of maki.ng the unit serviceable,
make it economically infeasible to put the unit back in service.
This unit is scheduled to be replaced with bond money.
ATTACHMEN rS: - [] YES [~] NO
SIGNATURE:~~
CHESTERFIELD COUNTY
BOARDI OF SUPERVISORS
MEETING DATE:
February 14, 19 79
AGENDA iTEM NUMBER:
12 .B.
SUBJECT: -
Consider Declaring Four Oxygenators Surplus Equipment,
Authorize Receiving of Sealed Bids and Authorize County
Administrator to Accept Mos~t Reasonable Offer
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Recommend Approval.
SUMMARY OF INFORMATION: -
The County has four oxygenators which we purchased in 1973
and are no longer ',Lsing.
AttAChMENTS: - :~]:¥ES r']NO
SIGNATURE:
CHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
MEMO
NICHOLAS M. MEIS;/ER
COUNTY ADMINISTRAT0~
TO Mr. Nicholas M. Meiszer
FROM Mr. Craig S. Bryant
DATE Jan~_~ary 31, 1979
SUBJECT Sale of four oxygenators
Sydnor Hydrodynamics, Inc. ~uld like to purchase four oxygenators which
we purchased from them in 1973 and we are no longer using. Since we are phasing
all of our lagoons out of operation we can foresee no use for these units in the
future. Sydnor has made an offer of $1500.00 (see attached letter).
I have discussed this matter with Ed James and he reconznended that I write
a memo to you explaining the situation since your approval would be reqo~red in
order to sell this equipment. He indicated that the normal procedure would be
to sell the equipment at auction or by sealed bids but I know of no one else
who would be interested in purchasing this~ equipment. We feel. tb~t Sydnor's
offer is reasommble and would like to accept it.
If you need additional information, please let me know.
CSB/bb
Attachment: 1
cc: Mr. R. A. Painter
Mr. Ed James
HYDRODYNAMICS... INC.
Mr. Craig Bryant
Utifities Department
County of Chesterfield
Chssterfield, Virginia 23832
Dear Mrs' Bryant:
We appreciated the courtesy extended to Mr. Dick Sibert and I during
oar visit to see the used SYDCO Oxygenators.
Sydnor Hydrodynamics, Incorporated is prepared to offer a check in
t~e amount of $1,500.00 (fifteen hundred dollars) for the three used
1CTM6 SYDCO Oxygenators and the small aerator (approximately 2 HP)
located at 5021Walmsley Blvd.
We will make arrangements to pick these units up with our truck,
provided this offer is satisfactory.
We look forward to hearing from you at your earliest conven ence.
Very truly yours,
SYDNOR HYDRODYNAM I CS, I NC.
John N. Hester, Manager
S~CO Oxygenator Sales Division
Jl~: ebh
Mr. Dick Sibert
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
February 14, 1979
MEETING DATE:
AGENDA ITEM NUMBER:
13.B.
SUBJECT:-
Set Public Hearing Date Amending §~21-3, 21-50, 21-81, 21-142
and 21-155 of the Code of the County of Chesterfield Relating
to Dog Kennels
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Recommend a Public Hearing be set for March 14, 1979 at 3:00p~m.
SUMMARY OF INFORMATION: -
See Attached.
Submitted by Steve Micas
ATTACHMENTS: - [] YES [] NO
SI GNATU RE:~q~ll~__
AN ORDINANCE TO AMEND THE CODE OF
THE COUNTY OF CHESTERFIELD, 1978,
AS ~.IENDED, BY ~ENDING SECTIONS
21-3, 21-50, 21-81, 21-142 AND
21-155 RELATING TO DOG KENNELS
BE IT ORDAINED by the Board of Supervisors of Chesterfield
2ounty:
(1) That Sections 21-3, 21-50, 21-81, 21-142 and 21-155 of
the Code of the County of Chesterfield are amended as follows:
Sec. 21-3. Definitions.
Kennel, Private. A place where three or more dogs more than six
months old are kept~-e~he~ for private use ~-~-pay-~-~
Kennel, Commercial. A facility where dogs are kept for boardinq,.
breedinq, care, grooming or other purpose for commercial gain.
Sec. 21-50.
Parkinq spaces required.
(w)
Kennel, commercial
Sec. 21-81.
1 for each 200 sq. ft. of
gross floor area
Same--Special exceptions.
(m) Kennel, private.
Sec. 21-142. Permitted uses--By right.
(f) Kennel, private.
Sec. 21-155. Same--Condition'al uses.
The following uses may be allowed by conditional use in the
B-1 District, subject to the provisions of section 21-34:
(a) Any conditional use as allowed in the R-40 District,
unless previously allowed in section 21-153.
(b) Jails, prisons, road camps.
(c) Commercial parking lot.
(d) Kennels, private.
(e) Kennels, commercial.
MEETING DATE:
SUBJECT: -
CHESTERFIELD COUNTY
BOARD Of SUPERVISORS
February 14, 1979
AGENDA ITEM NUMBER:
Setting a Public Hearing Date for the Attached
Ordinance
13. A.
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Recommend a Public Hearing be set for
March 14, 1979 at 3:0~p.m.
SUMMARY OF INFORMATION: -
Current ABC regulations prohibit the sale of
mixed beverages on-premises from 2:00 A.M. to
to 6:00 A.M. seven days a week and off-premises
from midnight to 6:00 A.M. seven days a week.
Submitted by:~~ ~
ATTACRMENTS: - [] YES [] NO
SIGNATURF'
AI~ ORDINANCE TO AMEND THE
THE COUNTy OF -
_AS AMENn~ C~ESTE ' _ CODE OF
ACT *~, By ~ , R~ZELD,
_ ING SEC~--..- ~EEDI~IG A ~.97~,
--C DA .... OP
~u.= HALLs
BE IT ORDAINED by the Board of SUpervisors of Chesterfield
County:
field is a~ended and reenact
S~c. 4- ed as ' f
~~ When O~era- · follows: the County of Chester_
nce hali'-~ ~__Unlawful f
u~s-~ _~..~ ~ve Suc~ .~ or any
~-=' ~-~vM ...... ~_ uance hag ~ ~-=~on condu~ ~_
' unu-~9.. _~ Open
MEETING DATE:,
SUBJECT: -
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
February 14, 1979 AGENDA ITEM NUMBER:,
Erroneous Tax Claims
14.
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Recommend Approval.
SUMMARY OF INFORMATION: -
There are 2Q erroneous tax claims amounting to $326.50.
The County Attorney has reviewed these claims and advises
all are in proper order for payment.
ATTACHMENTS: - [] YES [~ NO
SIGNATURE:__
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
MEETING DATE: February 14 ~ 19 79 AGENDA ITEM NUMBER: 15.
Consider Livestock Claim
SUBJECT: -
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Recon~nend approval of $60.00 as suggested by the State Department
of Agriculture.
SUMMARY OF INFORMATION: -
We have received a livestock claim from Mrs. William H. Sims
of 20701 Skinquarter Road for the destruction of 15 guineas.
She values the fowl at $75.00 and the State Department of
Agriculture recommends $60.00.
ATTACHI~ ENT$: - [] YES [] NO
U TY ADMINISTRATO~~/1~
M rs.
I, Warden
Sims
ANIMAL CONTROL DEPARTMENT
CHESTERFIELD, VIRGINIA
LIVESTOCK AND POULTRY CLAIM
INVESTIGATION REPORT
D. J. McClur~ 552
Date 10/2/78
on this date investigated the claim of
Address 20701 Skinquarter Rd.
for 15 __Guineas , mrey & white
No.
which occured on October 2, 1978
I estimate value of $
Authority
Description (kind, age, weight)
19 in Chesterfield County.
each, total values 60.00
I ~ did not) Witness the actual (killing ~{~X~I~[~) of the animals claimed.
The guilty (dog,~ (have,~) been (caught,;~xlxl~z~ and are described as
follows: large yellow male mix stray which has been sheltered and fed by Mrsf Sims
for over a year.
Damage was done in the following manner: Dog killed and completely ate 1~ qBineas
As a result of maining, o of the total claimed above were destroyed by the
owner, or by me at the ow-'~-~-rs request. Following are witness:
I have investigated this claim as thoroughly as poSsible. I (~,
have not) viewed the remains of the animals claimed. I (have,~-glewed
the area where said animals w~re-attacked along' with other physical evidence
and I (have, ~~) questioned available witnesses.
Respectfully,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
MEETING DATE:
February 14, 1979
AGENDA ITEM NUMRER:
16.
SUBJECT: -
Consider Request for Bingo/Raffle Permit from
St. Edwards Knights of Columbus and an additional request
from J. G. Hening P.T.A. was also received.
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Recommend Approval.
SUMMARY OF INFORMATION: -
The County Attorney's Office has reviewed this application
and everything is in proper order.
(St. Edwards Church, Dolfield Drive)
Both are in prooer order.
ATTACHI~ ENTS: - [] YES ]~ NO
.f
SIGNATURE:
APPLICATION FOR A PERMIT TO CONDUCT
BINGO GAMES OR RAFFLES
The undersigned applicant, pursuant to section 18.2-335 of the
Code of Virginia, 1950, as amended, petitions the Board of Supervisors
of Chesterfield County for a permit to conduct bingo games or raffles
during the 797~ calendar year.
The applicant, in support of this application, offers the follow-
ing information:
1. The applicant's organization is a (circle one) : volunteer
fire department, volunteer rescue squad, or (circle one): corporation,
~ r~-~~ community chest, fund,_ foundation operated
exc-f~-l-6~ively for !c~/~=~nD~e): religious ,~U~_aritable~ scientific,
literary, community or educational purposes.
profit?
Does the organization operate in order to make a
3. How long has the organization been in existence?
4. Has the organization met on a regular basis for
at least two years preceding the date of this application?
5. Does the organization intend to operate more than
three bingo games or raffles within any one week?
6. Does the organization intend to use signs to adver-
tise for the bingo games or raffles?
7. Will such signs be placed on the premises or within
100 yards of the premises where the bingo games or raffles
will be held? ~/~
8. Does the organization intend to receive greater than
33 1/3% of gross receipts from "instant bingo" or "bingo in
rotation?"
9. Does the organization intend to use the proceeds
from the operation of the bingo games or raffles for either:
a. The purchase of real estate or improvements
for a meeting place for the organization?; or,
b. The maintenance or benefit of a private organi-
zation which does not exist for any of the above stated
purposes?; or,
c. The direct or indirect benefit of any organi-
zation member?
10. Is this application for a new or renewal permit?
Attached to this application are:
1. A copy of a resolution of the organiz,ation requesting
this permit; and,
2. A check in 'the amount of $10.00 payable to the Treasurer
of Chesterfield County as an application fee.
The applicant states that the information furnished in this
application is true and correct. The applicant fuzther states
that he has read the conditions and penalties and agrees on be-
half of the organization to comply therewith.
Date:
Witnesses:
WITNESS the following signatures and seal/~
(Signature of Applicant)
(Title) ~/ '
(Address or'Organization)
STATE OF VIRGINIA
COUNTY OF CHESTERFIELD
, a Notary Public in and for the County and
My Commission Expires:
State aforesaid, do hereby certify that ..~.~. ~/~$~¢= ~' in his
capacity as ~ ~,~ 7~ of ~7~.~"~n%~$ ~~ l~&
org~ization ~d whose n~e is si~ to ~e forego~g ap~ before ~ ~is
day ~d ac~owledged ~e s~ ~fore ~ ~ ~e j~i~iction aforesaid. Giv~
~der ~ h~d ~is ~ ~ day of ~u~/ , 19~.
No-t~ ~lic ~
PEP34IT
By Resolution of the Chesterfield County Board of Super-
visors duly adopted on , permission
to conduct Bingo games or raffles is hereby granted to
to conduct Bingo games
and/or raffles during the calendar year
This permission is granted subject to the following
conditions:
1. That no part of the gross receipts derived from such
activity inures directly or indirectly to the benefit of any
private shareholder, member, agent or employee of said organi-
zation;
2. Said organization shall not enter, into a contract
with any person or firm, association, organization, partner-
ships or corporation of any classification whatsoever, for
the purpose of organizing, managing or conducting Bingo games
or raffles;
3. Said organization may delegate the authority or duty
of organizing, managing or conducting Bingo games or raffles
only to a natural person or persons who are bona fide members
of said organization;
4. Said organization shall not place or permit to be
placed on the premises, or within one hundred yards of the
premises, where such Bingo game is to be conducted, any sign
or signs advertising such Bingo game;
5. Records of all receipts and disbursements shall be
kept and shall be filed no later than January 31 of each year
with the Chesterfield County Commonwealth's Attorney and such
records shall be a matter of public record;
6. No person shall pay or receive for use of the premises
to conduct the bingo games or raffles a sum of money in excess
of the current fair market rental value of the premises and in
no event shall such sum of money be based upon or determined by
a percentage of the proceeds derived from the bingo games or
raffles;
7. The organization shall not conduct more than three
bingo games in any week unless a special permit is granted
by the Board of Supervisors of Chesterfield County for more
frequent games;
8. The organization shall not derive more than thirty-
three and one-third per centum (33 1/3%) of its gross receipts
from the bingo games or raffles by the playing of "instant
bingo" or "bingo in any rotation";
9. The proceeds from the operation of the bingo games
or raffles shall neither be used for the purchase of real
estate or improvements for a meeting place for the organiza-
tion, nor shall the proceeds be used for the maintenance or
benefit of a private organization which does not exist exclu-
sively for religious, charitable, scientific, literary,
community or educational purposes, nor shall the proceeds
directly or indirectly benefit any member Of the organization.
10. For bingo games conducted either for the genera], pub-
lic or for the membership and guests of the organization, the
proceeds derived from the operation of such bingo games shall
be for eleemosynary or charitable purposes or activities of
the organizations specified in Section 18.2-335 of the Code of
Virginia, 1950, as amended;
11. The Board of Supervisors may revoke the permit of
said organization for any non-compliance with these conditions;
12. ANY PERSON, SHAREHOLDER, AGENT, MEMBER OR EMPLOYEE OF
SAID ORGANIZATION VIOLATING ANY OF THESE CONDITIONS SHALL BE
GUILTY OF A MISDEMEANOR AND UPON CONVICTION THEREOF SHALL BE
SUBJECT TO A FINE NOT TO EXCEED ONE THOUSAND DOLLARS. ANY'
ORGANIZATION VIOLATING CONDITIONS 5 OR 6 ABOVE SHALL HAVE ITS
PEP~MIT AUTOMATICALLY REVOKED;
13. THIS PERMIT MUST BE RENEWED AT THE END OF EACH CAL-
ENDAR YEAR BY THE BOARD OF SUPERVISORS.
14. THIS PERMIT OR A COPY THEREOF MUST BE POSTED ON THE
PREMISES WHERE SAID BINGO GAM. ES AND/OR RAFFLES ARE CONDUCTED
AND IS NOT ASSIGNABLE.
BOARD OF SUPERVISORS
Attest:
By
Chairman
County Administrator
J. G. HENING PTA
5230 Chicora Drive
Richmond, Virginia 23234
January 30, 1979
Board of Supervisors
of Chesterfield County
Chesterfield, Virginia
Gentlemen:
In compliance with the requirements for obtaining a Bingo
permit, this letter and the attached application are sub-
mitted for your approval.
"On motion of Bobbie Hogwood, seconded by Claude Utz,
the Executive Board of the J. G. Hening Elementary
School PTA, resolve to empower the PTA President,
Judy Musselwbite, to apply to Chesterfield County on
behalf of J. G. Hening Elementary School PTA for a
Bingo permit for the calendar year 1979.' Motion
carried.
Thank you for your consideration in this regard.
Very truly yours,
J. G. HENING PTA
Judy Musselwhite
PTA President
APPLICATION FOR A PERMIT TO CONDUCT
BINGO GAMES OR RAFFLES
The undersigned applicant, pursuant %o section 18.2-335 of the
Code of Virginia, 1950, as amended, petitions the Board of Supervisors
of Chesterfield County for a permit to conduct bingo games or raffles
during the ;77 ~ calendar year.
The applicant, in support of this application, offers the follow-
ing information:
1. The applicant's organization is a (circle one): volunteer
fire department3_~u~%~e~rescue squad, or (circle one): corporation,
church, trust,q~s__ociati~, community chest, fund, foundation operated
exclusively for~-one):~aritable, scientific,
literary, community o~duca~ional purpose~)
profit?
Does the organization operate in order to make a ~'[~)
3. How long has the organization been in existence?
4. Has the organization met on a regular basis for
at least two years preceding the date of this application?
5. Does the organization intend to operate more than
three bingo games or raffles within any one week?
6. Does the organization intend to use signs to adver-
tise for the bingo games or raffles?
7. Will such signs be placed on the premises or within
100 yards of the premises where the bingo games or raffles
will be held?
8. Does the organization intend to receive greater than
33 1/3% of gross receipts from "instant bingo" or "bingo in
rotation?"
9. Does the organization intend to use the proceeds
from the operation of the bingo games or raffles for either:
a. The purchase of real estate or improvements
for a meeting place for the organization?; or,
b. The maintenance or benefit of a private organi-
zation which does not exist for any of the above stated
purposes?; or,
c. The direct or indirect benefit of any organi-
zation member?
10. Is this application for a new or renewal permit?
Attached to this application are:
1. A copy of a resolution of the organization requesting
this permit; and,
2. A check in 'the amount of $10.00 payable to the Treasurer
of Chesterfield County as an application fee.
The applicant slates that the information furnished in this
application is true and cor~rect. The applicant fuzther states
that he has read the conditions and penalties and agrees on be-
half of the organization to comply therewith.
WITNESS the following signatures and seals:
L/
Date:
Witnesses:
under my hand this
My Commission Expires:
~ (Sfgnat~re' bf Applicant)
' (Title)
(Nam~ of Organ~tion)
(Address of Organization)
I 1!
(Telephone No. of Organization)
-"(AddresS-of Applicant)'
(Telephone No. of Applicant).
STATE OF VIRG174IA
COUNTY OF CHESTERFIELD
'~/~-- ~. ~d~,~, a Notary Public in and for the County and
I,
State aforesaid, do hereby certify 'that~...~ his
capacity as ~~._~~ of ,,~/'~ ~.,~/~,
organization and whose name is signed to the foregoing appeared before me this
day and acknowledged the same before nm in the jurisdiction aforesaid. Given
,b...
Notary Public
.............................
PEP34IT
By Resolution of the Chesterfield County Board of Super-
visors duly adopted on , permission
to conduct Bingo games or raffles is hereby granted to
to conduct Bingo games
and/or raffles during the calendar year
This permission is granted subject to the following
conditions:
1. That no part of the gross receipts derived from such
activity inures directly or indirectly to the benefit of any
private shareholder, member, agent or employee of said organi-
zation;
2. Said organization shall not enter, into a contract
with any person or firm, association, organization, partner-
ships or corporation of any classification whatsoever, for
the purpose of organizing, managing or conducting Bingo games
or raffles;
3. Said organization may delegate the authority or duty
of organizing, managing or conducting Bingo games or raffles
only to a natural person or persons who are bona fide members
of said organization;
4. Said organization shall not place or permit to be
placed on the premises, or within one hundred yards of the
premises, where such Bingo game is to be conducted, any sign
or signs advertising such Bingo game;
5. Records of all receipts and disbursements shall be
kept and Shall be filed no later than January 31 of each year
with the Chesterfield County Commonwealth's Attorney and such
records shall be a matter of public record;
6. No person shall pay or receive for use of the premises
to conduct the bingo games or raffles a sum of money in ex-cess
of the current fair market rental value of the premises and in
no event shall such sum of money be based upon or determined by
a percentage of the proceeds derived from the bingo games or
raffles;
7. The organization shall not conduct more than three
bingo games in any week unless a special permit is granted
by the Board of Supervisors of Chesterfield County for more
frequent games;
8. The organization shall not derive more than thirty-
three and one-third per centum (33 1/3%) of its gross receipts
from the bingo games or raffles by the playing of "instant
bingo" or "bingo in any rotation";
9. The proceeds from the operation of the bingo games
or raffles shall neither be used for the purchase of real
estate or improvements for a meeting place for the organiza-
tion, nor shall the proceeds be used for the maintenance or
benefit of a private organization which does not exist exclu-
sively for religious, charitable, scientific, literary,
community or educational purposes, nor shall the proceeds
directly or indirectly benefit any member of the organization.
10. For bingo games conducted either for the general pub-
lic or for the membership and guests of the organization, the
proceeds derived from the operation of such bingo games shall
be for eleemosynary or charitable purposes or activities of
the organizations specified in Section 18.2-335 of the Code of
Virginia, 1950, as amended;
11. The Board of Supervisors may revoke the permit of
said organization for any non-compliance with these conditions;
12. ANY PERSON, SHAREHOLDER, AGENT, MEMBER OR EMPLOYEE OF
SAID ORGANIZATION VIOLATING ANY OF THESE CONDITIONS SHALL BE
GUILTY OF A MISDEMEANOR AND UPON CONVICTION THEREOF SHALL BE
SUBJECT TO A FINE NOT TO EXCEED ONE THOUSAND DOLLARS. ANY
ORGANIZATION VIOLATING CONDITIONS 5 OR 6 ABOVE SHALL HAVE ITS
PEP~MIT AUTOMATICALLY REVOKED;
13. THIS PERMIT MUST BE RENEWED AT THE END OF EACH CAL-
ENDAR YEAR BY THE BOARD OF SUPERVISORS.
14. THIS PERMIT OR A COPY THEREOF MUST BE POSTED ON THE
PREMISES WHERE SAID BINGO GAMES AND/OR RAFFLES ARE CONDUCTED
AND IS NOT ASSIGNABLE.
BOARD OF SUPERVISORS
Attest:
By
Ch airman
County Administrator
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
MEETING DATE: February 14, 1979
AGENDA ITEM NUMBER:
17.
SUBJECT: -
APPROVAL OF A RESOLUTION AUTHORIZING THE PREPARATION,
PUBLICATION AND DISTRIBUTION OF A NOTICE OF SALE AND
THE PREPARATION AND DISTRIBUTION OF A PRELIMINARY
OFFICIAL STATEMENT RELATING TO $9,000,000 PRINCIPAL
AMOUNT OF WATER REVENUE BONDS OF CHESTERFIELD COUNTY
COUNTY ADMINIST RATOR'S RECOMMENDATION OR COMMENTS: -
Re cormmnd Approval.
SUMMARYOFINFORMATION:-
The final Official Statement will be supplied at the Board
meeting.
ATTACHMENTS: - [] YES E] NO
COUNTY AD~ISTRATOR
A RESOLUTION AUTHORIZING THE PREPARATION,
PUBLICATION AND DISTRIBUTION OF A NOTICE
OF SALE AND THE PREPARATION AND DISTRIBU-
TION OF A PRELIMINARY OFFICIAL STATE~ENT
RELATING TO $9,000,000 PRINCIPAL AMOUNT
OF WATER REVENUE BONDS OF CHESTERFIELD
COUNTY
WHEREAS, this Board of Supervisors of Chesterfield
County (the "County") deems it advisable and in the best
interests of the County (i) to acquire and construct improvements
to the water system of the County; (ii) to provide for the
issuance, sale and delivery of a series of water revenue bonds
of the County (the "Series of 1979 Bonds") pursuant to the
resolution (the "Resolution") adopted by this Board of Super-
visors on March 22, 1962 entitled,"A RESOLUTION AUTHORIZING
THE ISSUANCE OF $750,000 WATER REVENUE BONDS AND $3,070,000
WATER REVENUE REFUNDING BONDS OF THE COUNTY OF CHESTERFIELD,
PAYABLE FROM THE NET REVENUE DERIVED BY THE COUNTY FROM THE
OPERATION OF ITS WATER SYSTEM" and Chapter 5 of Title 15.1 of
the Code of Virginia 1950, as amended (the same being the Public
Finance Act), for the purpose of paying the cost of such
improvements; and (iii), accordingly, to authorize the prepara--
tion, distribution and publication of a Notice of Sale, the
preparation and distribution of a form of proposal for the
purchase of the Series of 1979 Bonds and the preparation and
distribution of a Preliminary Official Statement relating to
the Series of 1979 Bonds;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY:
SECTION 1. PreParation,~ Publication and Distribution
of Notice of Sale. The County Administrator of the County be and
hereby is authorized and directed to prepare~ publish and distribute,
or cause to be prepared, published and distributed, a Notice of
Sale of the. Series of 1979 Bonds, such publication to be made in
The Daily Bond Buyer, a finanCial newspaper published in the City
of New York, New York, with the date of the first publication to
be at least seven (7) days prior to the date of sale of the Series
of 1979 Bonds. Such Notice of Sale shall be in substantially
the following form:
"NOTICE OF SALE
CHESTERFIELD COUNTY, VIRGINIA
$9,000,000
WATER REVENUE BONDS, SERIES OF 1979
NOTICE IS HEREBY GIVEN that sealed proposals for
the purchase of $9,000',000 principal amount of Water Revenue Bonds,
Series of 1979 (the "Series of 1979 Bonds"), of Chesterfield
County (the "County"), will be received at the office of the County
Administrator, Chesterfield County, Chesterfield County Courthouse,
Chesterfield, Virginia 23832, until ~12:00 noon , Virginia time,
on Tuesday, February 20, 1979, at which time and place all proposals
will be publicly opened.
The Series of 1979 Bonds will be dated as of March 1,
1979; will be numbered from t consecutively upwards to 1,800, both
inclusive, in order of maturity, earliest maturities first; will be
of the denomination of $5,000 each; will bear interest payable
October 1, 1979 and semi-annually thereafter on each April 1 and
October 1; and will mature serially in numerical order on April 1
in each of the years and in the respective principal amounts set
forth in the 'table below:
- 2 -
Year
Principal Principal Principal
Amount Year ~ Amount Year Amount
1980 $ 30,000 1988 $ 70,000 1996 $500,000
1981 35,000 1989 245,000 1997 530,000
1982 40,000 1990 330,000 1998 570,000
1983 50,000 1991 355,000 1999 610,000
1984 55,000 1992 380,000 2000 650,000
1985 40,000 1993 405,000 2001 700,000
1986 45,000 1994 435,000 2002 745,000
1987 60,000 1995 465,000 2003 800,000
2004 855,000
The~Series of 1979 Bonds will be issued as coupon bonds
registrable by the holder as to principal only in accord-
ance with the provisions for such registration to be endorsed
~thereon.
The principal of and premium, if any, and interest on
the Series of 1979 Bonds shall be payable at the principal office
of The Central National Bank in the City of Richmond, Virginia, or,
at the option of the holder thereof or of the coupons appertain-
ing thereto, as the case may be, at the principal office of
'Manufacturers Hanover Trust Company, in the City of New York, New
York, as the paying agents for the Series of 1979 Bonds, in such
coin or currency of the United States of America as at the respective
dates of payment is legal tender' for public and private
debts.
The Series of 1979 Bonds maturing prior to April 1, 1990
shall not be subject to redemption. The Series of 1979 Bonds maturing
on and after April 1, 1990 shall be subject to redemption at the
option of the County prior to their stated maturities at any time on
or after April 1, 1989, in whole at any time, or in part from
time to time on any interest payment date in inverse order of
maturity and by lot within a maturity, upon payment of the prin-
- 3 -
cipal amount of the Series of 1979 Bonds to be redeemed together
with the interest accrued thereon to the date fixed for redemption
plus a premium of one-half of one percent (1/2 of 1%) of the
principal amount of each Series of 1979 Bond to be redeemed for
each twelve (12) months' period or fraction thereof between
the date fixed for redemption and the stated maturity date of
such Series of 1979 Bond, such premium in any event not to
exceed three percent (3%) of such principal amount.
The Series of 1979 Bonds are to be issued for the
purpose of providing funds to pay the cost of acquisition and
construction of improvements to the County's public water system
(the "Water System"). The Series of 1979 Bonds and interest
thereon will be payable solely from, and secured equally and
ratably by a lien and charge on, the revenues derived by the
County from the operation of the Water System, subject to the
prior payment from such revenues of the expenses of operation
and maintenance of the Water System.
Bidders shall specify the rate or rates of interest
per annum to be borne by the Series of 1979 Bonds, to be ex-
pressed in multiples of one-eighth (1/8th) or one-twentieth
(1/20th) of one percent (1%). The interest rate specified for
the Series of 1979 Bonds of any maturity shall not be less than
the interest rate specified for the Series of 1979 Bonds of
any earlier maturity. Bidders shall not be restricted as to
the number of rates which may be named, provided that all
Series of 1979 Bonds maturing on the same date must bear
interest at the same single rate from their date to such
maturity date, which single rate of interest shall be represented
by a single coupon. No bid will be considered for less
- 4 -
than all of the Series of 1979 Bonds or for a price less than
ninety-eight and one-half percent (98-1/2%) or more than one
hundred and two percent (102%) of the principal amount thereof,
plus accrued interest from the. date of the Series of 1979
Bonds to the date of their delivery. Unless all proposals are
rejected the Series of 1979 Bonds will be awarded on February 20,
1979, to the responsible bidder offering to purchase the Series
of 1979 Bonds at the lowest interest cost to the County, to be
computed by doubling the semi-annual interest rate (compounded
semi-annually) necessary to discount the debt service payments
from the payment dates to the date of the Series of 1979 Bonds
and to the bid price, not including interest accrued to the date
of delivery. The right is reserved to reject any and all bids
or to waive any irregularities or informalities in any bid.
Proposals must be unconditional, must be on the County's
proposal form prepared for the purpose, must be submitted in
sealed envelopes marked "Proposal 'for Chesterfield County,
Virginia, Water Revenue Bonds, Series of 1979" addressed to the
undersigned and must be accompanied by a certified or bank
cashier's check in the amount of $180,000 payable to the
order of Chesterfield County, Virginia, as a guarantee of
good faith on the part of the bidder. No interest will be
paid by the County on such good faith deposit. Good faith
checks of unsuccessful bidders will be promptly returned to the
representatives thereof upon the award of the Series of 1979
Bonds or rejection of all bids, as the case may be. The good
faith check of the successful bidder will be deposited by the
County and the proceeds thereof credited against the purchase
- 5 -
price due for the Series of 1979 Bonds upon their delivery or
retained as and for liquidated damages in the event the successful
bidder fails to take up and pay for the Series of 1979 Bonds in
accordance with its bid.
The Series of 1979 Bonds will be printed at the expense
of the County. Delivery of the Series of 1979 Bonds, properly
executed, will be made to the successful bidder in New York, New
York, on March 14, 1979, or as soon thereafter as the Series of
1979 Bonds may be prepared. Payment of the balance of the purchase
price, including of any premium offered, must be made in Federal
funds. The County will furnish on delivery of the Series 1979
Bonds the opinion of Messrs. Wood & Dawson, New York, New York,
approving the validity of the Series of 1979 Bonds, which opinion
will also be printed on the back of each Series of 1979 Bond,
together with the usual closing documents, including a certificate
that no litigation is pending affecting the validity of the
Series of 1979 Bonds.
It is anticipated that CUSIP identification numbers
will be printed on the Series of 1979 Bonds, but neither the
failure to print any such number on any Series of 1979 Bond nor
any error or omission with respect thereto shall constitute cause
for failure or refusal by the successful bidder for the Series
of 1979 Bonds to accept delivery of and pay for the Series of
1979 Bonds in accordance with the terms of its proposal. No
CUSIP identification number shall constitute or be deemed to be
a part of any Series of 1979 Bond or a part of the contract
evidenced thereby and no liability shall attach to the County
or any of its officers or agents because of or on account of any
- 6 -
such number or any use made thereof. Ail expenses in relation
to the printing of CUSIP identification numbers on the Series
of 1979 Bonds shall be paid for by the County; provided, however,
that the CUSIP Service 'Bureau charge for the assignment of
such numbers shall be the responsibility of and shall be paid
by the successful bidder for the Series of 1979 Bonds.
Requests for proposal forms, for the Preliminary Official
Statement pertaining to the Series of 1979 Bonds and for further
information should be addressed to Mr. Nicholas M. Meiszer, County
Administrator, Chesterfield County, Chesterfield County Courthouse,
Chesterfield, Virginia 23832, or to Craigie Incorporated, P. O.
Box 1854, Richmond, Virginia 23215, telephone 804-649-3944.
Proposal forms and the Preliminary Official Statement may
also be obtained at the office of Messrs. Wood & Dawson, 48
Wall Street, New York, New York 10005.
Nicholas M. Meiszer
County Administrator
Chesterfield County"
SECTION 2. Proposal~ ~for Purchase of Series Of 1979
Bonds. The County Administrator of the County be and hereby is
further authorized and directed to prepare and distribute to
each person who shall request same a "Proposal for Purchase of
Water Revenue Bonds, Series of 1979" in substantially the
following form:
- 7 -
"PROPOSAL FOR PURCHASE OF WATER REVENUE BONDS,
SERIES.OF 1979
1979
Mr. Nicholas M. Meiszer
County Administrator
Chesterfield County
Chesterfield County Courthouse
Chesterfield, Virginia 23832
Dear Sir:
We offer to purchase all, but not less than all, of the
$9,000,000 principal amount of Water Revenue Bonds, Series of 1979,
of Chesterfield County, Virgini~ (the "Series of 1979 Bonds")
to be dated March 1, 1979, described in the Notice of Sale of the
Series of 1979 Bonds published by the County in The Daily Bond
Buyer, New York, New York, at the price of
Dollars
($ ), which is
% of the par value thereof. We will
also pay accrued interest from the date of the Series of 1979
Bonds to the date of the delivery thereof and payment therefor.
The Series of 1979 Bonds shall mature on April 1 in
each of the years and in the amounts, and shall bear interest,
payable October 1, 1979 and semi-annually thereafter on each
April 1 and October 1, at the rates per annum, as follows:
Principal Interest Principal Interest Principal
Year Amount Rate 'Year AmoUnt · ' Rate Year A~Dunt
1980 $ 30,000
1981 35,000
1982 40,000
1983 50,000
1984 55,000
1985 40,000
1986 45,000
1987 60,000
% 1988 $ 70,000 % 1996 $500,000
i% 1989 245,000 % 1997 530,000
' '. % 1990 330,000 % 1998 570,000
~ ..~ % 1991 . ~ 355,000 % 1999 610,000
% 1992 380,000 ' % 2000 650,000
--% 1993 405,000 % 2001 700,000
.% 1994 435,000 ' ' % 2002 745,000
% 1995 465,000 ' % 2003 800,000
2004 855,000
Interest
Rate
%
%
'%
%
%
%
%
96o
%
-8-
We enclose herewith as a good faith deposi% a certified
or bank check for $180,000 payable to the order of Chesterfield
County, Virginia. Such check is to be returned to us if this
Proposal is not accepted. If this Proposal is accepted, such
check shall be deposited by the County and the proceeds thereof
applied in accordance with the aforesaid Notice of Sale. It is
agreed that no interest will be paid on such good faith check or
the proceeds thereof.
This Proposal is submitted in accordance with and sub-
ject to all provisions contained in the aforesaid Notice of Sale,
which Notice of Sale is hereby made a part of this Proposal.
The names of the underwriters who are associated for
the purpose of this Proposal are either listed on the reverse side
hereof or on a separate sheet attached hereto.
Very truly yours,
Bv
(Authorized Officer)
No addition or alteration, except as provided above, is
to be made to this Proposal.
Each bidder is requested to supply the following
calculations, as information only and not as a part of the fore-
going Proposal:
Interest from March 1, 1979 to
April 1, 2004*
Discount (Premium) bid
Interest Cost* .............. %
*Computed according to the Notice of Sale."
- 9 -
SECTION 3. Preparation and Distribution ~of Preliminary
Official Statement. The County Administrator and other appropriate
officers, employees and agents of the County be and hereby are
authorized and directed to prepare and distribute to prospective
investors in and purchasers of the Series of 1979 Bonds a Preliminary
Official Statement of the County relating to the Series of 1979
Bonds, substantially in the form of the draft thereof dated
February 9, 1979, presented at this meeting.
SECTION 4. Effectiveness' of' Resolution.
shall take effect upon its adoption.
This resolution
- 10 -
CHESTERFIELD COUNTY
BOARD Of SUPERVISObS
MEETING DATE:
February 14, 1979
AGENDA ITEM NUMBER: 18.
SUBJECT: - Reports
A. Financial Report for January, 1979.
B. Roads Accepted into the State System
C. Appointments
1. Mental Health/Mental Retardation Services Board
2. Youth Services Commission
D, Report from the Audit Committee
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - A. Information Only,
B. Information Only
C. No Recommendation.
D. Information Only.
SUMMARY OF INFORMATION: -
A. Will be distributed at the meeting.
Bo See Attached.
C. 1.Recently several appointme.nts were made but one additional
appointment from Clover Hill, Bermuda and Midlothian District
are needed for a three year term to the Mental Health/
Mental Retardation Services Board.
2.Letter attached from Mr. Whaley Colbert. An appointment will
be needed to replace him from Mataoca District. Also,
the Youth Services Commission has submitted the name of
Greg Long, 4471 Old Fox Court, Midlothian, 23113, be appoint-
ed. He is a 10th Grader at Clover Hill High School and
would be Clover Hill's representative.
Members of the Audit Committee will present a report on the
close-out of the fiscal year 1978 audit. The Audit Committee
will also give its recommendation regarding the selection of
and accounting firm for the audit of fiscal year 1979. Final
selection of the accounting firm will, of course, be made by
the Board of Supervisors.
ATTACHMENTS: - E~YES F']NO
SIGNATURE:
HAROLD C. KING, COMMISSIONER
LEONARD R. HALL, BRISTOL, BRI,~;TOL DISTRICT
HORACE G. FRALIN, ROANOKE, .cAI. EM DISTRICT
THOMAS R. GLASS, LYNCHSURG, L YNPHBb'R~ DISTRICT
MORRILL M. CROWE. RICHMOND, RICHMOND DL~TRICT
WILLIAM T. ROOS, YORKTOWlq, $/~FFOLK DI'~g~TR[CT
WILLIAM T. ROBINSON, WEST POINT,FREDBRICK~B[fBG J)ISTRICT
WILLIAM B. WRENCH. SPRINGFIELD. CULPEPER DI~'TRICT
ROBERT S. LANDES, STAUNTON, STAUNTO.N DI,~TRICT
T. RAY HASSELL, III, CHESAPEAKE. AT LARGE-URBAN
CHARLES S. HOOPER, JR., CREWE, ~4T LARGE-RUP~4L
COMMONWEALTH of VIRGINIA
DEPARTMENT OF HIGHWAYS & TRANSPORTATION
1221 EAST BROAD STREET
RICHMOND, 23219
January 22, 1979
LEO E. BUSSER, III
DEPUTY COMMISSIONER & CHIEF ENGINEER
T. ASHBY NEWSY
DIRECTOR OF ADMINISTRATION
J. M. WRAY~ JR.
DIRECTOR OF OPERATIONS
H. R. PERKINSON, JR.
DIRECTOR OF PROGRAM MANAGEMENT
W. L. BRI~J~FLE, JR.
DIRECTOR OF ENGINEERING
OSCAR K. MABRY
DIRECTOR OE PLANNING
IN REPLY PLEASE REFER TO
Secondary System
Additions
Chesterfield County
Board of Supervisors
County of Chesterfield
Chesterfield, Virginia
23832
Gentlemen:
As requested in your resolution dated November 22, 1978, the following
additions to the Secondary System of Chesterfield County are hereby
approved, effective February 1, 1979.
ADDITIONS LENGTH
WALTON PARK~ SECTION B
Ashtree Road - Beginning at its intersection with Walton
Park Road, State Rte. 624 and going 0.04 mile easterly
to a temporary turnaround.
0.04 Mi.
Glengate Road - Beginning at its intersection with Walton
Park Road, State Rte. 624 and going 0.13 mile easterly to
a temporary turnaround,
0.13 Mi.
Oak Creek Terrace - Beginning at its intersection with
Walton Park Road, State Rte. 624 and going 0.04 mile easterly
to a cul-de-sac.
0.04 Mi.
Edgetree Terrace - Beginning at its intersection with Walton
Park Road, State Rte. 624 and going 0.06 mile easterly to
a cul-de-sac.
0.06 Mi.
Sinc er ely,
Leo E. Busser, III, Deputy
Commissioner and Chief Engineer
TRANSPORTATION -- AMERICA'S LIFELINES
HAROLD C. K;NG, COMMISSIONER
LEONARD ~. HALL, BRISTOL, BRISTOL DISTRICT
HORACE G. FRALIN, ROANOKE.,~ALEMDI',~TJ~CT
THOMAS R, GLASS, LYNCHBURG, LYNCH~UR~ DfST~ICT
MORRILL M. CROWE, RICHMOND,P~CHMOfi[D
WILLIAM T, RODS, YORKTOWN,
COMMONWEALTH of VIRGINIA
DEPARTMENT OF HIGHWAYS & TRANSPORTATION
1221 EAST BROAD STREET
RICHMOND, 23219
February 5, 1979
LEO E. BUSSER, I~1
DEPUTY COMMISSIONER & CHIEF ENGINEER
T. ASHBY NEWBY
DtRECTOR OF ADMINISTRATION
J. M, WRAY, JR,
DIRECTOR OF OPERATIONS
H. R. PERKINSON, JR.
DIRECTOR OF PROGRAM MANAGEMENT
W. L. BRITTLE, JR.
DIRECTOR OF ENGINEERING
OSCAR K. MARRY
DIRECTOR OF pLANNING
1N REPLY PLEASE REFER TO
Secondary System
Addition
Chesterfield County
Board of Supervisors
County of Chesterfield
Chesterfield, Virginia
23832
Gentlemen:
As requested in your resolution dated November 22, 1978, the following
addition to the Secondary System of Chesterfield County is hereby
approved, effective February 5, 1979.
ADDITION
LENGTH
SEABOARD COAST LINE INDUSTRIAL PARK
Fort Darling Road - Beginning at intersection with
Bellwood Road (State Route 656) southerly 0.25 mile to
a cul-de-sac.
0.25 Mi.
Sincerely,
Leo E. Busser, III, Deputy
Commissioner and Chief Engineer
TRANSPORTATION -- AMERICA'S LIFELINES
WHALEY M. COLBERT, Agent
Auto-Life-Health-Home and Business
P.O. Box 936, Chester, Virginia 23831
Phone: Off. 7484666 Res. 526-1091
January 24, 1979
Nicholas M. Meiszer
County Administrator
Chesterfield County
Chesterfield, Virginia
~383~
Dear Nr. Neiszer:
I would like to submitt my resignation as a member of the
Chesterfield County Youth Service Commission effective
January 24, 1979o I am sorry for this decision but my
business interfers with my attending the meetings.
I feel that to be effective, I would need to attend the
meetings.
Yo~urs truly~
Whaley ~. Colbert
WMC/ht
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
MEETING DATE:
February 14, 1979
AGENDA iTEM NUMBER: Miscellaneous
SUBJECT: -
Division of Justice and Crime Prevention - Chesterfield's FY80 Plan
COUNTY ADMINISTRATOR'S RECOMMEN DATION OR COMMENTS: -
RECOMMEND APPROVAL.
SUMMARY 0FINFORMATION:- The County has received applications from various county depart-
ments and agencies for funds that may become available in FY80, (October, 1979) through
the Division of Justice and Crime Prevention. Applications by funding category follow:
Part E
1. Capital grant request for Juvenile Detention Home Gym Addition-Block
amount $100,000.
Part C
1. Police Juvenile Unit Request-Block amount $73,000
2. Police Training Grant Request-Block amount $13,000
3. Jail Library Program Request-Block amount $12,500
4. Offender Aid and Restoration-Block amount ~34,953
JJDP
1. Office on Youth Total request $25,698
2. Drug Abuse Prevention Program - Total request $29,048
ACTION: The Board of Supervisors at its February 28, 1979 meeting will be requested
to authorize the County Administrator to make formal application for projects if
federal funds become available, and to accept grants on behalf of the County if offered
by the Division Of Justice and Crime Prevention. The Board will be asked to prioritize
projects within funding categories for submittal to the Public Safety Committee of
the Richmond Regional Planning District Commission. County Administration has tentatively
prioritized the projects as they are listed above.
Submitted by Jim Zook
ATTACHMENTS: - [] YES [~N0
~ Iii ~ -- L'~UNTY AO!M/~iSTRATOR
CHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
MEMO
NICHOLAS M, MEISZER
~:ou NTY ADMINISTRATO¢I
TO
FROM
DATE
SUBJECT
Board of Supervisors
Nicholas M. Meiszer, County Administrator
February 14, 1979
DJCP Grant Requests FY80
A major difference in the grants process this year from
previous years is the variety of agencies/departments that have
made requests for Division of Justice and Crime Prevention funding.
Previous to this year, the Police Department was the only agency
in the County which had participated in the process.
This year grant requests have been received 'from:
(1) the Police Department for a juvenile section;
(2) the Police Department for management training;
(3) the County Library for services to the County Jail;
(4) Offender Aid and Restoration, Inc. for services to
the Courts,'Probation and Jail;
(5) the Youth Services Commission for staff services;
(6) the Department of Mental Health and Mental Retardation
for substance abuse peer counselin~ services for
students in the school system; and
(7) the Juvenile Detention Home for completion of the gym facility.
The Board, at its meeting on February 28th will be asked to
prioritize projects within each category. Requests (1) through
(4) compete in the Part C funding category; requests (5) and
(6) in the JJDP funding category; and request (7) in the'Part
E funding category.
At the same time the Board is asked to make the policy decision
of priorities, the Board will be asked to authorize the County
Administrator to formally apply for these grants; accept any or
all of the grants on behalf of the Board, to enter into related
agreements and to provide, within current rules and regulations,
the required 5% local match for each project that is selected
for federal funds. These authorizations are requested to allow
the County Administrator to take care of details that are necessary
to implement the Board's policy decision.
Board of Supervisors
February 14, 19 79
Page 2
Recommendation-
County Administration recommends submitting grant proposals for
each program requested. More information on each grant proposal
and the Administration's recommended priorities are included in
the attachment. Each proposal would provide service(s) that
are desirable and each has support from agencies/courts/constitu-
tional offices, etc. with whom the requesting agency/department
would interact during the program implementation.
Nich~olas M. Meiszer z -~
bp
Enclosure
SUMMARY OF F~.'~'~ DJCP GRANT REQUESTS AND ~]OMMENDATIONS
Program Funds Category of the
Division of Justice and Crime Prevention - Part C
Approximately $88,800 may become available to the County in this funding
category. DJCP calls this amount the "target allocation". Because
there is the possibility that more funds may be available, DJCP
requests that the County consider including applications for programs ·
that result in a plan for expenditure that is twice the target allocation
or $177,600; the amount over the $88,800 is called "overage".
Each project funded in Part C requires a 5% local match for each of the
first three years and 50% for the fourth year. The County is not
obligated to any more than the first year of any program, and in fact,
must apply again each year for which DJCP funds are anticipated.
The County must prioritize its projects in the Part C category. The
following projects have been submitted for consideration of Part C
funding.
1. Police Juvenile Section. This grant request will use $73,743 of
the target allocation of $88,800. Staff recommends placing this
program as Chesterfield's #1 priority. Several of the objectives of
this program include:
A. Investigation of cases that relate to the delinquency of
juveniles or the prevention of criminality or that have social-
welfare significance.
B. To exert every possible effort toward discovery of potential
delinquents and conditions conducive to delinquent behavior.
C. Coordination of community effort in the sense of directing the
attention of agencies and groups toward conditions and individuals
in whose correction or adjustment they have some responsibility.
D. Proper referral of the mai-adjusted in order to receive proper
treatment.
E. The investigation of all cases where a juvenile is an offender
and the victim.
F. To conduct as many juvenile investigations as is practical, to
provide assistance to field officers in matters involving juvenile
problems and to coordinate with other agencies.
G. To work closely with other agencies to remove or control environ-
mental conditions conducive to creating juvenile problems, and
H. To conduct follow-up investigations as needed in the referral of
the offender, obtaining the necessary legal process, and obtaining
the disposition of each action involving a juvenile offender.
2. Police Training Grant- This grant request will use $13,122 of the
$15,057 remaining in the target allocation (assumes police juvenile section
is the first priority). Staff recommends placing this project as the
#2 priority. Objectives of the program include:
A. To provide 544 man hours of training in ten specialized
management type schools to selected supervisory personnel.
B. The training is designed to properly train supervisory
personnel for positions that will become available through
retirement of several key management people.
3. Jail Library Program- Chesterfield County currently has a "volunteer"
performing the role as jail librarian. This person has experience,
having been employed by Arlington County as a jail libarian. She is
effective in delivering the service at Chesterfield County's Jail.
Due to a variety of circumstances the "volunteer" jail librarian agreed
to donate services with the understanding that at some time part-time
employment with the County or with another employer would be necessary.
Several objectives of this program include:
A. To provide the opportunity for continuing education of jail
inmates.
B. To assist in providing materials for special projects for
inmates.
C. Allows compliance with requirement that inmates have access
to law libraries.
D. Contribution to inmate morale which aids jail employees in
accomplishing their mission.
4. Offender Aid and Restoration Program- This grant request will
require $35,280 in block funds from DJCP and would need to be funded
in the overage category. Support exists for the project from persons
in Chesterfield's Criminal Justice System. Several objectives of the
program include:
A. To divert from pre-trial incarceration defendants unable to
post bond who pose no threat to the community.
B. To provide the General District Court with effective correctional
alternatives that will reduce the need for incarceration and increase
the offenders' ability to support themselves thus reducing the
total support costs for incarcerated individuals.
C. To provide the Jail with a trained group of volunteer counselors
to assist Jail staff in meeting inmate needs.
D. To provide misdemeanant inmates with transitional services thus
reducing their likelihood of returning to criminal behavior.
E. To enhance juvenile probation officers effectiveness through the
use of volunteers in probation.
F. To increase citizen involvement in solving pressing criminal
justice problems.
-2-
Action Requested-
That the Board of Supervisors prioritize Part C projects, and authorize
the County Administrator to: (1) formally apply for funding for the
projects; (2) to accept grants if offered to the County; and (3) to
enter into related agreements with state and federal agencies on
behalf of the Board of Supervisors.
This category requires a 5% local match. Funds to match the Police
Juvenile Program and the Police Training Program will be included in
the County's FY80 Budget; upon approval of the budget the Board will
automatically provide the funds and the authority for the County
Administrator to implement these programs.
If the County is offered grants for the Jail Library Program, or the
Offender Aid and Restoration Program, staff will request an appropriation
from the Board of Supervisors for the Offender Aid Program. Because
the match for the jail program is less than $1,000, authority to
appropriate funds to match the Jail Library Program can be assumed by
the County Administrator if the Board authorizes the County to apply
for the grant.
Capital Funds Category of the DJCP Grants Program - Part E
Grant request would provide $100,000 for completion of the Juvenile
Detention Home Gym Facility Addition.
Action Requested-
That the Board of Supervisors authorize the County Administrator (1) to
apply for this grant; (2) to accept such grant if offered to Chesterfield
County; and (3) to enter into related agreements. The County's FY80
budget will include the 5% matching funds required under provision of
the grant through carryover local funds that are currently budgeted.'
Juvenile Justice and Delinquency Prevention Category
This program does not require any matching funds from the County and
programs may be funded to two years in the JJDP Program. Competition
for funds is on a statewide basis; funding in the first two years
does not increase or diminish the Part C category of funds that are
available to the County. After the first two years, JJDP programs
may be extended at the option of the County for another two years
in the Part C category of the DJCP program. If extended, the third
-3-
year would require a 5% local match; the fourthyear would require
a 50% local match.
Two applications have been submitted under this category.
1. Office on Youth at a cost of approximately $26,000 annually. Staff
would facilitate the Youth Services Commission efforts toward accomplish-
ing the following performance objectives:
A. To develop a resource inventory on the services available
to Chesterfield youth to serve as a referral guide for professionals,
citizens and youth to distribute 1,000 copies of this resource manual.
B. To determine the needs of youth in Chesterfield County by
conducting three needs assessment studies targeted at community
leaders, youth and service providers.
C. To develop a comprehensive juvenile delinquency prevention
plan based upon the needs of youth by distributing at least 200
copies of the plan.
D. To aid the community in identifying and developing financial
and volunteer resources to meet the goals and objectives of the plan.
2. Substance Abuse Prevention Project at a cost of approximately
$30,000 annually. Project would address the drug abuse problem from
the perspective that the abuse of drugs is caused by the abuser's
inability to cope with his/her environment or life situation. The target
group for the program is the community's adOlescent population. The
school superintendent for pupil personnel services, John Finkler, is
supportive of the goals of the program. The objectives of the program
include:
A. To develop a working relationship with the Chesterfield
County School System.
B. To develop within Chesterfield County schools peer counseling
capability.
C. To provide opportunities for parents of adolescents to increase
parenting skills.
D. To provide opportunities to Chesterfield County adolescents
which would enable them to increase their family life skills.
Action Requested-
That the Board of Supervisors (1) prioritize the two requests; (2)
authorize the County Administrator to apply for these grants, and to
accept such grants if offered to Chesterfield County; and
(3) to authorize the County Administrator to enter 'into related
agreements on behalf of the Board of Supervisors.
-4-
MOIBIELEY. VIRGINIA 2~120
February 9, 1979
The Honorable C. L. Bookman
Supervisor- Clover Hill District
Board ot~ Supervisors
County of Chesterfield
1048 South Providence Road
Richmond, Virginia 23235
Dear Air. Bookman:
Messrs. W. C. Mitterer and C. F. Wilkinson, Jr. met today with
1NIr. Stan Balderson, Jr. of the Department ot~ Community Development
of Chesterfield County relative to a Zoning Variance involving the curb
on the Skinquarter Baptist Church property. You may recall that in
1975 the Church requested and received a variance for an addition to the
Church including walks, curbing and grass areas in front of the Church.
In presenting the plan to the Board of Zoning Appeal for this variance an
error existed' on this plan undetected by any of us which showed a piece
of curb on the southside of the parking area. This was not installed and
was not intended when the variance request was made.
A~ter discussing the matter with lV[r. Balderson this morning he advised
that we write you, with copy to each member of the Board of Supervisors,
requesting that the $50 fee be waived in order that we revise the plan in
accordance with the original intent and as constructed presently and
resubmit the plan to the Board of Zoning Appeal at its 1Vlarch meeting.
We respectfully request that you seek the waiver of the 950 fee for this
hearing and would appreciate your explaining to the Board members and
all persons involved the situation as we are sure you are familiar with
the details of this variance.
I~ you need further information please contact us.
consideration in this matter.
CFWjr:zdd
Thank you for your
Sincerely, ~
C~. ~ilkinson, Jr.-Chairman
Church Planning Committee
cc- To All Members of the Board ot~ Supervisors
Route 1, Box 300-B
Midlothian, VA 23113
February 9, 1979
Mr. E. M. O'Niel, Chairman
Chesterfield County Board of Supervisors
Chesterfield County Courthouse
Chesterfield County, VA 23832
Dear Mr. O'Niel:
I am writing in reference to a 1973 zoning of B-2 which was
put on my property (Map #116, Section 2, Parcel 15).
I understand from Mr. Balderson that the only notice given to
the effect of this zoning change was an advertisement in the news-
paper, and not an individual notice as has been sent on the rest of
the zoning in the past.
Previous to this change, I went to the trouble at at much
inconvenience, spending considerable time and money to obtain from
Chesterfield County the C-2 zoning which would allow the type of
operation for which I leased this property on January 1, 1979. The
lessee has stocked and is ready for ~peration of a Feed and Seed
Store.
Again, not being aware of the change in zoning, the lessee called
me February 7, 1979 and advised me of this problem after being told
when he applied for an Occupancy Permit.
After going through this same process for the C-2 zoning, I am
filing the necessary forms for the same rezoning of this property
that I originally had.
In having to do this, I would like to ask you to (1) waive the
fee for the rezoning application since I have been through this before,
and was not advised properly in 1973, and (2) have the property rezoned
to B-3 so that my lessee can operate his business.
Thank you very much for your consideration of these requests, and
I look forward to a favorable reply.
Garland Dodd
C. L. Bookman
J. R. Apperson
J~an Girone
R. M. Meiszer
Stanley Balderson
Very truly yours,
Ernest L. Belvin
MEETING DATE:
SUBJECT: -
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
February 14. 19 79
AGENDA ITEM NUMBER:
Consider Appropriation of Revenue Sharing Funds for
Secondary Road Improvements
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
Rmconrm~nd that this action be taken in the 1979-80 budget.
SUMMARY OF INFORMATION: -
The Board generally agreed to appropriate 15% of the
Revenue Sharing Funds to improve the secondary roads
which will be matched by the State at its meeting on
January 29, 19 79.
The resolution should read that the Board of Supervisors
hereby appropriates 15% or $270,000 to be co:~tributed to the
FY 1978-79 secondary road improvement budget with the under-
standing that these funds will be matched by a like amount
by the Virginia Department of Highways and Transportation above
the normal road allocation to the County and further the Board
will work with the Resident Engineer on designating projects
for these funds.
ATT^C.UENTS:- E]YES [].0
SIGNATURE:
COUNTY ADMINISTRATOR
CHESTERFIELD COUNTY
CHESTERFIELD, VIRGINIA 23832
MEMO
NICHOLAS M. MEISZER
TO
FROM
DATE
SUBJECT
Nicholas M. Meiszer
Lane B. Ramsey ~
February 9, 1979
Tax Relief for the Elderly Program
Homer Wingfield, Steve Micas and I met to review the tax relief for the
elderly program per your request. The following is the information you
requested and our recommendations for modifications in 1980:
Current Program: Any citizen applying for tax relief must
meet the following criteria to have his/her real estate tax
exempted. Also, a comparison of State code allowances is
stated for comparative purposes:
Chesterfield County
Maximum Allowed by State Code
1. As of January 1 the applicant
must he 65 years of age.
1. Same
2. The total income of husband 2.
and wife and excluding the
first $4,000 income of any
relative living in the
household cannot exceed
$7,500.
The total income of husband
and wife and excluding the
first $4,000 income of any
relative living in the house-
hold cannot exceed $12,000.
3. The total net value of assets, 3.
excluding one acre of land and
the residence, cannot exceed
$35,000.
The total net value of assets,
excluding one acre of land and
the residence, cannot exceed
$50,000.
4. The application for exemption 4.
must be filed on or before
March 1 of each year.
The application for exemption
must be filed on or before
May 1 of each year.
A copy of the application used by the Commissioner of Revenue is
attached as Appendix A.
Nicholas M. Meisz~
February 9, 1979
Page 2
II.
III.
Statistical and financial information about the program:
1. Cost to the County:
1978 - $111,823
1977 - $ 98,095
1976 - $ 65,055
2. Number of participants in the program:
1978 - 432
1977 - 398
1976 - 328
The State Department of Taxation estimated that 43% of
eligible participants participated in Chesterfield's
program in 1977.
Surrounding Localities: Appendix B describes the tax
relief of localities surrounding Chesterfield. (Henrico,
Prince George, Dinwiddie, Powhatan, Charles City, and
Amelia.)
1979 General Assembly:
1. A bill was introduced to exclude Social Security benefits from
the annual income limit. (Passed by indefinitely for this year.)
A bill has been introduced to increase the annual income limit
from $12,000 to $15,000 and also to increase the exclusion
from the determination of maximum income of a relative living
in the household from $4,000 to $6,000.
IV. Staff recommendations for changes:
Make any changes effective in 1980 since the March 1 filing
date is only two weeks away. Some citizens have inquired by
phone or at the Commissioner's office about the program and
have already been told they don't qualify. Any change made
might cause those people to qualify and there is no practical
way to contact them.
LBR/lar
2. Increase the income limitations from $7,500 to $8,500.
o
Establish a limit of $50,000 on the value of the "one acre
of land and residence" that the 100% exemption is granted on.
Any value in excess of the $50,000 exclusion would be taxed
at the normal rate.
After 1979 General Assembly session is closed, amend County
ordinances to incorporate the effect of those changes.
Enclosure
Appendix A
H B.
COUNTY OF CHESTERFIELD
OFFICE OF THE COMMh~3$1ONER OF THE REVENUE
CHESTIERFIELD, VIRGINIA 23832
ttEAL ESTATE TAX HELIEF
We enclose application for the exemption of Residence from
Real Estate Taxation for persons age Sixty-Five or Older.
To qualify f'or the Real Estate Exemption a taxpayer must
meet the following requirements.
(t) As of January 1st, you must be 6[ years of age
or older and mus.t live on the property.
(2) The Total Income of Husband and Wife and excIuding
the first $4~000.O0 of any relative living in your
household, cannot exceed $7~OO.OO ¢
(3) The Total Net Value of assets, excluding One (1)
acre of ]mnd and your resideace~ cannot exceed
83~ ,ooo. oo.'/
(4) This form for Real Estate Exempt[on must be filed
with this office on or before March lst., and all
information given on this form must be true and
accurate.
If help is needed in corapleting this form~ please contact
this of'lice.
Commissioner of the Ilevenue
Ches terfie].d County
Chesterfield, Virginia 23832
* N ~" ~"h'~"r"~P~ ...... VE JAN 1, 1977 REAL LolAfE TA× EXEMPTION
* . 0 ~.APPLIES ONLY TO THE I)t~LLiNG AND UP T0 ONE ACRE
* T .~0F LAND UPON WIIICH THE Di'~tLt,ING IS SITUATED. ALL
.OI[{LH PhOP=i(iY IS iAXABLE.
************************************************************
MEETING DATE:
CHESTERFIELD COUNTY
BOARD Of SUPERVISORS
February i4, 1979
AGENDA ITEM NUMBER:
SUBJECT: -
Consider Final Invoice from Daniel A. Robinson & Associates
for 1978 Annual Audit
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: -
The Audit Committee will have a recommendation.
SUMMARY OF INFORMATION: -
See Attached.
ATTACHMENTS: - [] YES [] NO
SIGNATURE:__
DkNIEI, A. ROBIN&(_.,., ¢ ASSO(..I
Ccrt.i{'ied PuNic Accounllmt,~;
c~UITE 3 C CREENBRIER S~ARE
1324 BAT~'IZr]r,U) I~OUI,EVAPl) (N()RTII)
CH~APEAKKV~;INIA 2'~320
TELE~E ~4-547-7121
January 17, 1979
County of Chesterfield
Chesterfield Court House
Chesterfield, Virginia 23832
.Final Invoice
Audit for Year Ended
June 30, 1978
INVOICE
For Professional Services:
Annual audit of the County of Chesterfield (including the
Nursing Home, School Board and Utilities Department) for
the year ended June 30, 1978 per engagement letter of
June 5, 1978:
Fees .................. $37,600.00
Out-of-Pocket Expenses for printing . . 500.00
Sub-Total ...................... $38,100.00
Additional audit services per attached letter ......... 6~900.00
Total .......................... $45,000.00
Less interim billings ...................... (30,000.00)
Balance Due ....................... $15,000.00
Member, a American Inslilute of Cerlified Public Acco~nl ants
"' Cod,ificd Public Accounl anl,~
~' (~LIITt: 3"C GDt:tCNI~L~ItJL~
~,~ " : 1324 BA~LEF~t:LD bOULEk:~DD ~OR'n~)
~:~ CII~AP[ A K E. VIk~ZI~IA 2'~320
1'tJLE~E ~4- 547-7121
January 17, 1979
Mr. Elmer C. Hodge
Director of Management Services
County of Chesterfield
Chesterfield Courthouse
Chesterfield, Virginia 23832
Dear Mr. Hodge:
Per our conversation of January 9, 1979, we are enclosing our final
invoice for our examination of the financial statements of Chesterfield
County as of and for the year ended June 30 1978, and for related services
as required. '
We reviewed with you the reasons, as listed below, for our additional
fee of $6,900.00 and mutually agreed that this additional amount was rea-
sonable for the services involved and results 'achieved.
1)
changes in the Specifications of the Auditor of Public Accounts,
which entailed lengthy negotiations by our staff and your staff
with his office concerning the form and detail required for cer-
tain additional report schedules. Also, considerable time was
required by both your'staff and our staff in the preparation and
review of the above additional detail required. Also, we believe
that the above was principally the reason for the delay in the
delivery of our Report;
2) required adjustments to "surplus analysis" workpapers prepared by
County staff. We realize this being the first time County staff
have assisted in the more complex aspects of workpaper preparation
and accordingly, their efforts are to be commended. Because of
the learning experience the County staff gained from the above
with our assistance, we believe that in the future, County staff
will be able to sufficiently prepare these more complex workpapers
resulting in a reduction in required time by the auditor;
3) clerical and out-of-pocket expense incurred due to additional time
and detail required for the above;
4)
S)
assisting you and other County staff in developing the approach to
the preparation of the County's first Annual Financial Report
and discussing the data to be container therein; and
consultation with County staff regarding anticipated bond issues,
capital improvements, and the elimination of the various utility
funds relating to "Brandermill,, and "Ettrick".
~:'~1 ~'r,~ ^ ~'r~rlrl ln~ il ul~' ~,l ('c'rl il'P, ~ D.blk' &'counl :.:I,~
'gr. ~Elmer, C. Hodge
January 17, 1979 Page
We apologize to the County for not advising you of the above additional
audit fee on a more timely basis. We believe that we have, on a verbal basis,
kept you appraised that additional audit services were required and being
performed and the reasons therefore; however, due to the uncertainties as to
the full extent of the work required at the various times we discussed the
above with you, we were unable to realistically estimate a fair fee for all
concerned. ~'~ addition, we believe that the total additional fee is reason-
able in relation to your expectations.
We are available to meet with you, Mr. Meiszer and the Audit Committee
to discuss the above.
I extend my personal gratitute to you and County staff for the coopera-
tion and spirit of enthusiasm exhibzted throughout the conduct of our exam-
xnatxon. Both Mr. W~tt and myself believe that the professionalism demon-
strated by you and County staff has been invaluable in making 1978's audit
a professionally rewarding experience for our firm.
Sincerely,
DANIEL A. ROBINSON & ASSOCIATES
By
DARjr/gf
Enclosure
MEETING DATE:
CHESTERFIELD COUNTY
BOARD Of SUPERVISORS
February 14, 19 79
SUBJECT:- Adjournment
AGENDA ITEM NUMBER:
19.
COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS:-
The Board will adjourn formally from this meeting to
February 20, 1979 at 12:00 noon at the State Treasurer's
Office, Room 102, Finance Building, Capitol Square, to
accept bids for Water Revenue Bonds.
SUMMARY OF INFORMATION: -
AT'I"ACHM ENTS: - ~'] YES [INO
SIGNATURE: