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2016-10-12 PacketCHESTERFIELD COUNTY BOARD OF O AGENDA Meeting Date: October 12, 2016 Item Number: S.A. Subiect: Resolution Recognizing Corporal Welton L. Judkins, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Welton L. Judkins will retire from the Police Department on November 1, 2016, after providing 27 years of service to the residents of Chesterfield County. Preparer: Colonel Thierry G. Dupuis Title: Chief of Police Attachments: Yes ❑ No # Co w RECOGNIZING CORPORAL WELTON L. JUDKINS UPON HIS RETIREMENT WHEREAS, Corporal Welton L. Judkins will retire from the Chesterfield County Police Department on November 1, 2016, after providing 27 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Corporal Judkins has faithfully served the county in the capacity of Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Judkins also served as Field Training Officer, Desk Officer and as a member of the Special Response Unit; and WHEREAS, Corporal Judkins was the recipient of a National Service Award for his two-week deployment to Mississippi following the devastation of Hurricane Katrina, where he worked 12 -hour shifts under extreme conditions, to provide assistance to those who were in dire need; and WHEREAS, Corporal Judkins was awarded a Chief's Commendation for his excellent teamwork and investigative skills in the resolution of multiple vehicle break-ins in a neighborhood subdivision, and due to his actions, several larceny from auto cases were cleared with 51 felony and misdemeanor charges placed against the suspects; and WHEREAS, Corporal Judkins was the recipient of a Lifesaving Award for his quick response which prevented an individual from committing suicide, whereby upon responding to a residence, he quickly lifted and upheld the unconscious hanging victim, allowing a fellow officer to remove the noose that was around the victim's neck, and these lifesaving actions were critical in the rescue of the individual who had attempted to take his own life; and WHEREAS, Corporal Judkins was recognized for his hard work and going beyond the call of duty in making the inaugural Teddy Bear Rally for the children at the CJW Medical Center, Chippenham campus a huge success; and WHEREAS, Corporal Judkins' supervisors consistently cited his positive attitude, willingness to mentor younger officers and routinely going out of his way to ensure that customers receive more than they expect on calls for service; and WHEREAS, Corporal Judkins is recognized for his excellent communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County; and WHEREAS, during his tenure, Corporal Judkins has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Judkins has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and 00 G0 CD2 WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Judkins' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of October 2016, publicly recognizes Corporal Welton L. Judkins and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Corporal Judkins, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of K lei W1 I Dili KJ33JELF, Date: October 12, 2016 Itern,ilumber: 6.A. - I Subject: Work Session on the Proposed 2017 Legislative Program County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Attached for the Board's consideration is the draft 2017 Legislative Program. Preparer: Mary Ann Curtin Attachments: 0 Yes No Title: Director of Intergovernmental Relations 10/5/2016 00000tr 0 10/5/2016 C000062 N 10/5/2016 ON - v„���ii�✓%/�%/i,,, 10/5/2016 10/5/2016 Meeting October 1 l b Appointment to the Board of Riverside Regional Jail Authority County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to ap)point Louis G. Lassiter, Deputy County Administrator, as the county's member to the Board of Directors of the Riverside Regional Jail Authority and adopt the attached resolution. Summary of Information: The Riverside Regional Jail Authority ("RRJA") operates the Riverside Regional Jail in Prince George County. The Authority Board consists of fourteen members, one member appointed by the governing body of each participating locality, and the Sheriff of each participating locality. Alternate members also may be appointed in the event the appointed member is unable to attend. The county's appointed member has been vacant since Dr. Sheryl Bailey resigned as Deputy County Administrator. Ms. Mary Ann Curtin currently serves as alternate member. Sheriff Leonard is also a member of the Board by virtue of his office. Staff is requesting that the Board appoint Louis G. Lassiter as the county's member on the RRJA Board, with a term effective October 12, 2016 and expiring June 30, 2018. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Dr. Joseph P. Casey Attachments: Yes 17 No Title: County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting October 1 l b Appointment to the Board of Riverside Regional Jail Authority County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to ap)point Louis G. Lassiter, Deputy County Administrator, as the county's member to the Board of Directors of the Riverside Regional Jail Authority and adopt the attached resolution. Summary of Information: The Riverside Regional Jail Authority ("RRJA") operates the Riverside Regional Jail in Prince George County. The Authority Board consists of fourteen members, one member appointed by the governing body of each participating locality, and the Sheriff of each participating locality. Alternate members also may be appointed in the event the appointed member is unable to attend. The county's appointed member has been vacant since Dr. Sheryl Bailey resigned as Deputy County Administrator. Ms. Mary Ann Curtin currently serves as alternate member. Sheriff Leonard is also a member of the Board by virtue of his office. Staff is requesting that the Board appoint Louis G. Lassiter as the county's member on the RRJA Board, with a term effective October 12, 2016 and expiring June 30, 2018. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Dr. Joseph P. Casey Attachments: Yes 17 No Title: County Administrator WHEREAS, Chapter 726 of the 1990 Acts of Assembly created the Riverside Regional Jail Authority (the "Authority"), which legislation was amended by Chapter 228 of the 1993 Acts of Assembly and Chapter 642 of the 1999 Acts of Assembly; and WHEREAS, the Board of the Authority consists of the sheriff from each member jurisdiction and one additional member (plus an alternate, if desired) from the jurisdiction appointed by the governing body for a four-year term; and WHEREAS, the term of the member and alternate appointed by the governing bodies expire June 30, 2018. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that Louis G. Lassiter is appointed as a member of the Board of the Riverside Regional Jail Authority, replacing Dr. Sheryl Bailey, for a term beginning October 12, 2016, and ending June 30, 2018. •JAND • ';FV MET Meeting Date: October 12, 2016 Item Number: 6.A.2. Subject: Nomination/Appointment of a Preservation Committee Member County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint Mr. Andrew Scherzer to the Preservation Committee to fill a vacancy, effective October 21, 2016, and expiring March 8, 2017. Summary of Information: The Chesterfield County Preservation Ordinance (Secs. 19.1-20 through 19.1- 24) calls for a seven -member committee appointed by the Board to serve a three-year term. The ordinance specifically identifies that at least one representative be appointed with expertise in the following areas: architect or landscape architect, contractor, representative of a local historical society, professional expertise or training in the field of historic preservation and historic landmarks. The member vacating the committee filled the role of a professional who met the qualifications of an architect or landscape architect. The following person is qualified to fill the role of architect or landscape architect and has agreed to be appointed to serve the unexpired term from October 21, 2016, to March 8, 2017: Andrew Scherzer (Midlothian). Board members concur with this appointment. Preparer: Kirkland A. Turner Attachments: 1-1 Yes No Title: Director of Planning BOARDCHESTERFIELD COUNTY SUPERVISORS AGENDA Summary of Information Continued The Preservation Committee is appointed by the Board of Supervisors for a three-year term (expiring March 8, 2017). The members of this committee assist in the administration of the provisions of the Preservation Ordinance (sections 19.1-20 to 19.1-24). Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Meeting ®ate: October 12, 2016 Item Number: 6.A.3. Subject: Nomination/Appointment/Reappointment to the Citizens' Budget Advisory Committee County Administrator: Board Action Requested: Request the Board of Supervisors to nominate and appoint one at -large member to the Citizens' Budget Advisory Committee and to nominate and reappoint two existing members. Summary of Information: On October 8, 2008, the Board of Supervisors created the Citizens' Budget Advisory Committee to assist in the evaluation and allocation of resources in accordance with the strategic plan to ensure a high quality of life. Currently, the committee consists of seven at -large positions. This item requests the Board of Supervisors to nominate and appoint one new member and extend the term for two existing members, which will fill all seven slots and position the committee to continue their work on the FY2018 financial plan. Staff recommends Ms. Leah Mills to serve on the Citizens' Budget Advisory Committee. Ms. Mills will serve a two-year term ending on September 30, 2018. In addition, this agenda item requests that the Board nominate and reappoint Mr. John Hilliard and Mr. Steven Mulroy to fill a two-year term ending on September 30, 2018. If the members of the Board of Supervisors desire to nominate and appoint individuals to this committee at this meeting, they will need to unanimously vote to suspend the Rules of Procedure. Nominees are voted on in the order in which they are nominated. Preparer: Matt Harris Attachments: 1:1 Yes Title: Director, Budget and Management No # '+1 1- i 4 _h COUNTYCHESTERFIELD BOARDOF • AGENDA , 1 Meeting Date: October 12, 2016 Item Number: 8.113.1. Subiect: Award of Contract for Pharmaceutical Services and Supplies for the Sheriff, Community Services Board and Juvenile Detention Home County Administrator's Comments: County Administrator: j Board Action Requested: Authorize the Director of Purchasing to enter into a contract for with MAO Pharmacy Inc. DBA Westwood Pharmacy for the procurement of pharmaceutical services and supplies for the Sheriff, Community Services Board, and Juvenile Detention Home. Summary of Information: The Purchasing Department issued a joint solicitation on behalf of the Sheriff's Office, Community Services Board and the Juvenile Detention Home for Pharmaceutical Services and Supplies. MAO Pharmacy, Inc. DSA Westwood Pharmacy submitted a comprehensive proposal for Pharmaceutical Services and Supplies for all three departments, and after review of all proposals, Westwood Pharmacy was deemed to have presented the most favorable proposal for the County's needs. While the annual value of this contract is estimated at $382,500, the departments only purchase pharmaceuticals and services on an as needed basis. There are sufficient appropriations within the currents FY2017 budget. Preparer: Karl S. Leonard Title: Chesterfield County Sheriff Preparer: Matt Harris Title: Budget and Management Director Attachments: El Yes 0 No # REm 01z1:M.��_ 68--C YR D Wn AGENDA . C Meeting Date: October 12, 2016 Item Number: 8.B.2. Subject: Resolution Naming the Youth Development Center at The First Tee Chesterfield Golf Course in Honor of Mr. Fred T. Tattersall County Administrator's Comments: County Administrator: �s Board Action Requested: Mr. Holland is requesting The First Tee Chesterfield Golf Course, located in Chesterfield County, be named in honor of Mr. Fred T. Tattersall, founder and former First Tee Board President, to The Tattersall Youth Development Center at The First Tee Chesterfield Golf Course. Summary of Information: The attached resolution recognizes Mr. Tattersall's commitment to strengthen and support the opportunity for youth in Chesterfield County through his dedication to The First Tee Chesterfield Golf Course, located at 6736 Huntingcreek Drive. The First Tee of Greater Richmond, using golf as a tool, introduces young people to values and life skills that are inherent in the game. These skills can be applied both on and off the course, proving that young people matter, while also promoting healthy and active lifestyles. Preparer: Dr. James D. Worsley Title: Director, Parks and Recreation Attachments: Yes ❑ No # � RESOLUTION NAMING THE YOUTH DEVELOPMENT CENTER AT THE FIRST TEE CHESTERFIELD GOLF COURSE FOR MR. FRED T. TATTERSALL WHEREAS, Mr. Fred T. Tattersall was an influential founder and elected President of The First Tee of Greater Richmond Board in 1998; and WHEREAS, Mr. Tattersall has served honorably with generosity and passion for 18 years; and WHEREAS, Mr. Tattersall has provided opportunities through The First Tee of Greater Richmond for youths to use golf as a tool to learn values and life skills that are inherent in the game and can be applied both on and off the course, proving that young people matter while also promoting healthy and active lifestyles; and WHEREAS, Mr. Tattersall was responsible for the development and funding of The First Tee organization in 1998 and also serves on the National Trustee Board of The First Tee; and WHEREAS, Mr. Tattersall also is recognized as having 45 years of investment experience and currently serves as Chairman of 1607 Capital Partners; and WHEREAS, Mr. Tattersall retired as Managing Director and Chief Executive Officer of Tattersall Advisory Group (TAG) in June 2004; and WHEREAS, Mr. Tattersall also has served diligently as Past Chairman of the University of Richmond's Spider Management Group, the Foundation Board for West Virginia University and is also an Emeritus board member of the University of Richmond and a past board member of the Virginia Museum of Fine Arts. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes and applauds the untiring efforts of Mr. Fred T. Tattersall to improve the quality of life for Chesterfield County youth through The First Tee of Greater Richmond and hereby names the youth development center at the Chesterfield golf course to The Tattersall Youth Development Center at The First Tee Chesterfield Golf Course. ten, CHESTERFIELD COUNTY <. BOARD OF SUPERVISORS Page 1 of 3 AGENDA +6y#IlNt MeetingOctober 12, 6 Number:Item i Subiect: Designation of FY2018 Chesterfield Revenue Sharing Projects County Administrator's Comments: w�Vm County Administrator: 1 Board Action Requested: The Board is requested to designate FY2018 Chesterfield Revenue Sharing projects and potential funding sources. Summary of Information: The county regularly participates in an annual Virginia Department of Transportation (VDOT) matching fund program, Revenue Sharing, wherein the county may provide local funds in anticipation of an equal match by VDOT. With the FY2017-FY2021 CIP, the Board of Supervisors approved approximately $8.5 million in local matching funds from the proceeds tied to the increase in the vehicle registration fee to be applied to the FY2018 Revenue Sharing program. Staff has identified additional funding sources, which can be applied to specific projects, enabling the county to request the maximum $10 million in state matching funds. (continued on next page) Preparer: Jesse W. Smith Preparer: Matt Harris Attachments: Yes Title: Director of Transportation Title: Director of Budget and Management No # CHESTERFIELD COUNTY BOARD OF •'Page of AGENDA Summary of Information: (continued) The following are staff's recommendations for FY2018 Revenue Sharing projects utilizing the $20 -million per year program. Continued funding for ten projects approved previously by the Board: • Arch Road/Arboretum Parkway Roundabout • Bailey Bridge Road (Sunday Silence to Spring Run) Realignment • Nash Road Extension • Belmont Road (Courthouse to Whitepine) Minor Widening • McRae Road Sidewalk • Ecoff Avenue (Ivywood Road to Ken Drive) Minor Widening • Hicks Road (Mt. Gilead Boulevard to Cardiff Lane) Realignment • Otterdale Road/Genito Road Roundabout • Robious Road Widening (James River Road to county line) • Winterpock Road (Route 360 to Royal Birkdale Parkway) Widening Proposed new projects: • Old Centralia Road Sidewalk (Thomas Dale HS to Route 10) • Woodridge Road Extension (Route 288 to Old Hundred Road) Specific funding recommendations for FY2018 are identified on Attachment A. To move the projects forward quickly, staff recommends the county administer the projects. As project plans are developed, staff will meet with affected property owners to discuss the impacts of the project on their property. A judgment will be made after the meetings as to whether a formal citizen information meeting/public hearing is needed. In either case, staff will only bring the detailed design to the Board for formal approval if there are significant concerns expressed by the property owners directly impacted by the project. Upon Board approval, staff will submit the FY2018 project requests to VDOT. VDOT has requested that localities submit their FY2018 Revenue Sharing applications by November 1, 2016. The Board is requested to act on this item in order to meet the application deadline. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page AGENDA Staff recommends the Board: 1. Approve the FY2018 Revenue Sharing Plan (Attachment A); 2. Adopt the proposed resolution (Attachment B) designating the projects as listed in the resolution as the county's FY2018 Revenue Sharing projects, totaling $20 million; 3. Include the $20 million in sources and uses in the FY2018 Capital Improvement Program; 4. Upon approval from VDOT and adoption of the FY2018 Capital Improvement Program (CIP), authorize the County Administrator to enter into the necessary county/VDOT agreements/contracts, permits/mitigation agreements, and surety agreements, acceptable to the County Attorney, for the FY2018 projects; 5. Authorize the County Administrator, upon VDOT approval and adoption of the FY2018 CIP, to proceed with the design and right-of-way acquisition, including advertisement of an eminent domain public hearing, if necessary, for FY2018 projects; 6. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 7. Authorize the Director of Purchasing, upon VDOT approval and adoption of the FY2018 CIP, to proceed with the advertisement for construction of the FY2018 projects. District: Countywide �y.. , `��` fa,�7 Projects Amount Arch Road/Arboretum Parkway Roundabout $1,980,000 Bailey Bridge Road (Sunday Silence to Spring Run) Realignment $800,000 Nash Road Extension $2,900,000 Belmont Road (Courthouse to Whitepine) Minor Widening $1,000,000 McRae Road Sidewalk $100,000 Ecoff Avenue (Ivywood Road to Ken Drive) Minor Widening $2,800,000 Hicks Road (Mount Gilead Boulevard to Cardiff Lane) Realignment $1,800,000 *Old Centralia Road Sidewalk, Thomas Dale HS to Route 10 $800,000 Otterdale Road/Genito Road Roundabout $1,520,000 Robious Road Widening to (James River Road to county line) $3,400,000 Winterpock Road (Route 360 to Royal Birkdale Parkway) Widening $2,800,000 *Woolridge Road Extension (Route 288 to Old Hundred Road) $100,000 TOTAL $20,000,000 *New Project WHEREAS, Section 33.1-23.05 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any County for designations by the governing body of up to $10,000,000 in funds received by it during the current fiscal year for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such County; WHEREAS, the Chesterfield County Board of Supervisors will make available $10 million for the Chesterfield Revenue Sharing Program with the adoption of the FY2018 Appropriation Resolution and other Board action; and WHEREAS, the Virginia Department of Transportation has notified the county that $10 million is the maximum amount of Chesterfield County funds that can be matched by the state during FY2018. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors appropriates and/or transfers $10 million to be matched by the State for the FY2018 Chesterfield Revenue Sharing Program. AND, BE IT FURTHER RESOLVED that the matched funds be allocated to the following projects: $2,800,000 Ecoff Avenue (Ivywood Rd to Ken Dr) Minor Widening Right-of-way & Construction $1,400,000-VDOT and $1,400,000 -County $2,400,000 Arch Road/Arboretum Parkway Roundabout Construction $1,200,000-VDOT and $1,200,000 -County $1,800,000 Hicks Road (Mount Gilead Boulevard to Cardiff Lane) Realignment Right-of-way & Construction $900,000-VDOT and $900,000 -County $2,900,000 Nash Road Extension Preliminary Engineering, Right-of-way & Construction $1,450,000-VDOT and $1,450,000 -County ATTACHMENT 2 of 2 $1,000,000 Belmont Road (Courthouse to Whitepine) Minor Widening Preliminary Engineering, Right-of-way & Construction $500,000-VDOT and $500,000 -County $2,800,000 Winterpock Road (Route 360 to Royal Birkdale Parkway) Widening Preliminary Engineering, Right-of-way & Construction $1,400,000-VDOT and $1,400,000 -County $1,520,000 Otterdale/Genito Road Roundabout Right-of-way & Construction $760,000-VDOT and $760,000 -County $800,000 Bailey Bridge Road (Sunday Silence Lane to Spring Run Road) Realignment Right-of-way & Construction $400,000-VDOT and $400,000 -County $3,400,000 Robious Road (James River Road to county line) Widening Right-of-way & Construction $1,700,000-VDOT and $1,700,000 -County $100,000 McRae Road Sidewalk Preliminary Engineering, Right-of-way & Construction $50,000-VDOT and $50,000 -County $100,000 Woolridge Road Extension (Route 288 to Old Hundred Road) Preliminary Engineering, Right-of-way & Construction $50,000-VDOT and $50,000 -County $800,000 Old Centralia Rd Sidewalk, Thomas Dale HS to Route 10 Preliminary Engineering, Right-of-way & Construction $400,000-VDOT and $400,000 -County ATTACHMENT CHESTERFIELD COUNTY A5 BOARD OF SUPERVISORS Page 1 of 1 AGENDA ".7RC[h1A Meeting Date: October -12,2016 Item Number: 83.4. Subiect: Approval to Purchase Three Parcels of Land Adjacent to the County Airport County Administrator's Comments: County Administrator: Board Action Requested: Approve the purchase, and appropriate and transfer $650,000 from the general fund to the Airport fund, for the purchase of three parcels of land adjacent to the County Airport from Julia Marsh and Charlotte Marsh and authorize the County Administrator to execute the deeds. Summary of Information: On November 18, 2015, the Board approved options to purchase three parcels of land adjacent to the County Airport; one from Julia Marsh and two from Charlotte Marsh, as shown on the attached sketch. There are existing buildings on the property including a 10,000 square foot hangar and a dwelling that can be used for storage and administrative offices. The total purchase price for the three parcels is $650,000 as determined by independent appraisals. Closing costs are estimated to be $17,000. The purchase is subject to zoning approval to use the property for airport purposes, acceptable title and Environmental Site Assessments. The option fee of $10,000 previously paid to Julia Marsh, which expires December 31, 2016, will be applied to the purchase price. Control of property adjacent to the airport prevents incompatible uses and reduces complaints from the community. In addition, a portion of the property has the potential to be used for a future public safety access road to Cogbill Road. The property may be purchased solely by the county, or in conjunction with a third party for future transfer. Staff has identified available resources within the reserve for future capital needs and recommends approval. District: Dale Preparer: John W. Harmon Title: Real Property Manager Preparer: Matt Harris Title: Director of Budget & Management Attachments: 0 Yes F-1 No # r"crEs..= VICINITY SKETCH Approval to Purchase Three Parcels of Land Adjacent to the County Airport 01 12-11;1014 WK91 a W-11 I'L to 02KINIMM CHESTERFIELD COUNTY ARPORT Chesterfield County Depaftment of 1-ftilities I lIrm - 500 Ta -t 0, 0, 0 o'�' CHESTERFIELD COUNTY MeetingBOARD OF SUPERVISORS Page 1 of 1 AGENDA Date: October 1 Subiect: Acceptance of a Parcel of Land Along Otterdale Woods Road from RZB Properties, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.25 acres along Otterdale Woods Road from RZB Properties, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.25 acres along Otterdale Woods Road from RZB Properties, LLC. This dedication is to provide the ultimate right of way for Otterdale Woods Road and is a requirement for the development of Otterdale Self Storage. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes ❑ No # �� 'VICINITY SKETCH Acceptance of a Parcel of Land Along Otterdale Woods Road from RZB Properties, LLC N ChastErfield County Department of Utiffies A- I hI-I - 66F Z7 abet 0 Cx 0 Cot i, �) es, NORFOLK SOUTHERN RAILROAD GPIN: 704700000000000 D, B. 39, PG: 369 1699 COUNTY LINE ROAD IS' WATERLINE 08 1593, PG 1402 RZ8 PROPERTIES LLC GPIN: 721709 772100000 D8 5272, PG 212 51 OTTERDALE MODS RD L=325.85' R=5674,58' 4-3'17'24" TAN -162.97' CHD=325.81' 185.74' S77i70 33 E MrDL®TH.TAN' T uRly"-rKz U.S. RCWTE PO VARIABLE WIDTH RIW D.B. 572, PG, 486 D.B, 586, PG. 546 A.B. 870, PG. 279 GRAPHIC SCALE s0 4 30 60 l20 ( IN FEET ) 1 inch = 60 ft. THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CQ, PROJECT# 16-0164 Cly. SITE# 16PRO264 DRAWN 8Y.• .SDF 11: 25.'00' • • C7CadflIZY . a 51.29' 0 n q 14 h 47 F � ' cd C6 ' ('fly 4ciCi 50.06' 7'3t� r SLP 21 PLA T of 0,25 ACRE OF LAND TO BE DEDICATED, MIDL©THIAN DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE , I' = 60` SEPTEMBER 20, 8816 Townes SITS F=N(4lNEEFttfNG 9850 LORI ROAD, SUITE ,201 CHESTERFIELD, VIRGINIA 23832 PHONEK804) 748-9411 FAXr M64) 748-2590 CHECKED 8Y Q CHESTERFIELD COUNTY „¢ BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting• .. Subiect: Transfer of $6500 in Clover Hill District Improvement Funds to the Chesterfield County School Board to Fund the Reflex Math Program and the RAZ Kids Reading Program, and to Purchase Leveled Reading Books at Evergreen Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Transfer of $6500 in Clover Hill District Improvement Funds to the Chesterfield County School Board to fund the Reflex Math program and the RAZ Kids reading program, and to purchase leveled reading books at Evergreen Elementary School. Summary of Information: Supervisor Winslow has requested the Board transfer $6500 in Clover Hill District Improvement Funds to the Chesterfield County School Board to fund the Reflex Math program ($3,500) and the RAZ Kids reading program ($1,000) at Evergreen Elementary School. The Reflex Math program is designed to improve student performance in the area of "fact fluency", which is the automatic recall of basic math facts. The RAZ Kids reading program is an interactive program to be used to improve the reading skills of special education students. The District Improvement Funds will also be used to purchase additional leveled reading books ($2,000) to supplement the school's current inventory. The Board can legally transfer public funds to the School Board to fund programs and purchase reading materials which will be owned by the School Board and used for public educational purposes. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer Matt Harris Title: Director, Budget & Management 0425:97391.1 Attachments: 0 Yes ❑ No APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Evergreen Elementary School organization) making this funding request? :.-. --- �i. ... ... .. .. of .. .. ...... .,... v., .... u.._....w__._,. ,. %w..a..�_ •t>— ..s..,...iii....v>. .. ....... ... .... X... S;•. ,>a..z. ..,)....Sa ...... .n?..:.: :.:: ir.4.x : .v:��..<:.::.....:... ....:....>.,.. �:R.........>i�:..:,.,.�:::'�.y.sL•^::::.:......., , ..•:::t:.++:•�. ...�.•".se'.•: F:xi5:a`.:i.`.... 2. If an organization is the applicant, what is the nature and purpose of the organization? 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Yx. .xk��.tk�.: .e?.. .'2 \a t.Y:., a.':? �. •.:3 :t:1': t\ � z,.>�Y:: �.��:��. ::3�,� �.i�.,x�`«.:�:iA 3`slfi'������n.ah�..1..Y''vi�avC_.�.<�\L..,3kr,\Y:...\.:?s�r v...�?tie��2�: "�tL?.7.�'v� v�� ��.:?4Y`vt?::>• :`i::.. 4. Reflex Math Program $3,500 This math program is designed to improve student performance in the area of fact fluency. This is an area of emphasis for Evergreen this year. RAZ Kids reading program Describe in detail the funding request and how $1,000 Interactive reading program to be used with the money, if approved, will be spent. special educaton students. Leveled Reading Books $2,000 Need to supplement current inventory, as school grows these resources are being spread thinner and thinner. ........ ..., ......._.. ... ....._. E .. .......... .... .... .... .i,,.. .... .. x . s. a . t�� Y. � ,. € �����': z.k:.': �.'at. `'•e3: k .. >S+>: z 3.. 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If the applicant is an organization, answer the following Is the organization a corporation No - corporation Is the organization non-profit? Yes - non-profit Drop -Down - tax-exempt is the organization tax-exempt? Er" T111111 8. Applicant information: 1701 East Evergreen Parkway Mailing Address Midlothian, VA 23114 - address Telephone Number 804-378-2400 - phone Fax Number 804-378-2403 -fox E -Mail Address inotthew maher@ccpsnet.net - email MIF Im 1171 2111 7111 Signature of the applicant If you are signing on behalf of an organization you must be the Matthew Maher _r president, vice-president, chairman/director or Name U, Applicant /I "' i _.. vice-chairman. Principal — Title If signing on behalf of organization Matthew Maher - printed name 913012016 - date For Internal Use 'uwm-t no'� 2 CHESTERFIELD COUNTY BOAR® OF SUPERVISORS Page 1 of 1 C^1`_P ,may AGENDA �'rR4TA�: Meeting Date: October 12, 2016 Item Number: 14.A. M Resolution Recognizing Mr. James Alexander Clabough Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request recognizing Mr. James Alexander Pisgah United Methodist Church, Mr. Clabough is a resident of present at the meeting, accompar the resolution. Preparer: Janice Blakley Attachments: 0 Yes for the Board to adopt a resolution Clabough, Troop 897, sponsored by Mt. .ipon attaining the rank of Eagle Scout. --he Clover Hill District. He will be Led by members of his family, to accept Title: Clerk to the Board 11 No RECOGNIZING MR. JAMES ALEXANDER CLABOUGH UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. James Alexander Clabough, Troop 897, sponsored by Mt. Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Jack has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of October 2016, publicly recognizes Mr. James Alexander Clabough, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. ©C-®®34 ��81EGU co\ �,71ROY �RCIN�' CHESTERFIELD COUNTY BOARD O • . AGENDA , 1 Meeting Date: October 12, 2016 Item Number: 1.A. Subject: Work Session - Community Services Board Presentation County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: On behalf of the Community Services Board, the Executive Director of the Chesterfield Community Services Board will review information concerning numbers served, funding streams, revenue and expenditures, and agency highlights and challenges. Three significant projects will be presented with a review of outcomes for each. Preparer: Debbie Burcham Title: Executive Director Attachments: E YesElNo #a. w ,. ®R"I"I", 1 To promote an improved quality of life for Chesterfield citizens through exceptional and comprehensive mental health, intellectual disabilities, substance abuse, prevention and early intervention services. 10/6/2016 HIM WE =111 III, ..-,6,037 Residents Served ,�,�9,507 Services Provided ,�,5,938 Intake Calls ..,.4041 Case Openings .-.. 12,141 Crisis Calls ..-.686 Prescreening Crisis Evaluations .,-,,6,065 Prevention Contacts 10/6/2016 2 ff If 10/6/2016 2 FYI 7 Expenditures by Population Projected $ 3,! $3,657,500 N Intellectual Disability yA Mental Health 11111111 Substance Abuse a Administration 10/6/2016 Integrated CareSameDayAccessAccounts Receivable GREATER EFFICIENCIES LOWER COSTS BETTER CARE 10/6/2016 HEALTH AND COST IMPACT OF CO -MORBIDITY %with Annual Comorbid Cost with "Approximately 10% receive evidence -based mental condition treatment Source: Cartesian solutions, Inc?^^- con sol !dated health plan claims datac 10 10/6/2016 5 Annual Illness Mental Mental Patient Groups Cost of Care Prevalence Condition* Condition All Insured $2,920 15% Arthritis $5,220 6.6% 36% $10,710 Asthma $3,730 5.9% 35% $10,030 Cancer $11,650 4.3% 37% $18,870 Diabetes $5,480 8.9% 30% $12,280 CHF $9,770 1.3% 40% $17,200 Migraine $4,340 8.2% 43% $10,810 COPD $3,840 8.2% 38% $10,980 "Approximately 10% receive evidence -based mental condition treatment Source: Cartesian solutions, Inc?^^- con sol !dated health plan claims datac 10 10/6/2016 5 10/6/2016 C 0 0 ID -1 6 o Physical Health Retinal or Dilated Eye Exams Breast Cancer Screenings Cervical Cancer Screenings Colorectal Screenings Comprehensive Diabetes Care Controlling High Blood Pressure jo� Behavioral Health • Antidepressant Medication Management • Adherence to Antipsychotic Medications - Schizophrenia • Diabetes Screening - Schizophrenia or Bipolar using Antipsychotics Diabetes Monitoring - Schizophrenia Cardiovascular Monitoring— Schizophrenia Follow -Up with Licensed Clinician within 7 days post discharge BASED ON DATA FROM JULY 1, 2015 TO M.,ch 31, 2016 10/6/2016 '` 7 Behavioral Health Hospitalizations * Hospitalizations 4 by 41 % * Costs #from $139,239 to $69,044 ,, Readmission rate from 24% to 0% Medical Hospitalizations * Hospitalizations && slightly (3 to 4) * Costs from $102,055 to $94,388 10/6/2016 10/6/2016 9 10/6/2016 Exceeded Benchmark! M 131-11-1 Pilot All AHK i00% 75% 50% 25% 0% Cervical Cancer Screening 10 C Ell 0 Of 10/6/2016 NACo Award 10/6/2016 RM Same Day Acces.c., 1w, F\� /:d�\�» 10/6/2016 13 10/6/2016 Consumer requests for services went through Intake and were then routed to service programs for assessment Each program had it's own assessment process- waitlist, orientation groups, single assessor for whole program, etc. 6"'° 14 40 percent of clients who requested services in FYI 5 (pre -SDA) did not follow through to an assessment session Adult Services CAST -MH CAST -SA PRS Case Substance Abuse Management Services What were the impacts? Intake staff spent over 550 hours on initial requests for consumers who never came in to receive services Clinicians had over 1,500 hours of stranded time that were set aside for initial appointments 1111, Countless hours were spent doing documentation and outreach 10/6/2016 15 A Background (cont.) On ,July 20, 2015, Chesterfield CSB implemented a Same -Day Access (SDA) model for all mental health & substance abuse clinical services. This model provides same-day, walk-in intake and assessment for all of the CSB's clinical services. What have we aCcompIished so far? 10/6/2016 p'1 1. 16 ...and "no-shows" for assessment sessions have been reduced to ZERO! 10/6/2016 17 Adult Services CAST -MH CAST -SA PRS Case Substance Abuse Management Services Individuals are getting in quickly for services like never before. Days waited between request for service and admission to a program. CC58 Access Wait Time Report Adult Services CAST -MH CAST -SA PRS Case Substance Abuse Management Services 10/6/2016 Shorter it Time to Begin Services (cont.) ...and we're offering them appointments even quicker than that! individuals between Adult MH 56% 79% /30/15 admission. CAST MH 67% 38 40 rn 7/1/15 - 6/30/16 87% Days between PRS 75% 78% SA Adult 55% w Offered Appt. assessment and Is' offered appointment. 22 19 CC58 Access Wait Time Report 5 4 f Adult Services CAST -MH CAST -SA PRS Case Substance Abuse Management Services Follow Through Rate We are retaining higher numbers of individuals between Adult MH 56% 79% request and program admission. CAST MH 67% 81% CAST -SA 69% 87% PRS 75% 78% SA Adult 55% 77% 10/6/2016 ` I � 1,' 19 1-4 We've made the entire process quicker! in our old system, individuals would complete a 20-30 minute intake by phone or in person, be given a 90 minute clinical assessment appointment, and be asked to come in 30 pp ; minutes before that a�� ppointment to complete an administrative intake. Totaling around 2 %z hours of time over 2 separate encounters. In Same Day Access, we are completing Intake and Assessment in just under 2 hours. Virginia Independent Clinical Assessment (VICAP) Seeing the potential for gaining the efficiencies of Same Day Access, we included VICAP assessments as part of our walk-in process. Our biggest resource issue with VICAP assessments was the very high no-show rate. 10/6/2016 20 FY Requests Completed No -Shows No-show% 2012 727 547 181 251 2013 614 461 181 29% 2014 699 492 206 29% 2015 820 614 200 24%' 2016 534 511 12 42% Historically, 25-30% of all scheduled VICAPS did not show up for the appointment - stranding a lot of staff time! With a walk-in assessment model there are close to ZERO no-shows and less stranded/wasted staff time. "No -Show" Reduction = ? Under the old system, we had close to 200 VICAPs each year that would wind up as no-shows. With staff holding 90 -minute slots for every VICAP scheduled, we stranded more than 300 staff hours each year. 10/6/2016 w ,:. 21 10/6/2016 NACo and VACo Award ) "I 1�� . 23 E) ol uu Implemented the new Electronic Health Record/Billing system in November, 2010 10/6/2016 uu The new system did not come ready "out of the box", but had to be built from the ground up Resulted in changes to every process within the Accounts Receivable area Developed an AR technical committee to oversee system development from 2010- 2013, but the challenges continued u March 2013: Began a systems analysis of every process to determine the current status as well as challenges, and to see how processes could be more efficient. ",t Management Improvements June 2014: Hired a new AR Manager o Implemented a management structure driven by reports generated from the Pro -Filer system. u� Developed a billing analyst position to have a dedicated resource to address technical issues r Developed new workflows for all key processes r Improved collaboration with programs um Developed new timeline accountabilities for: The monthly billing cycle Appeals process Payor remittances Unapplied Cash �o, Consumer Statements All other processes impact consumer statements Key part of the billing cycle being addressed now 0a w 10/6/2016 25 Payor remittances: All remits should be completed within 6 weeks of receipt 2013: < 30% completion rate 2016: 97.7% completion rate �Unapplied cash 2013: $431,474 unapplied cash 2016: $29,659 Financial Appeals 2013: A month or more to process 2016: All appeals are processed weekly Implemented ICD -10 by the deadline with no billing glitches ua Over 200 billing/AR related Help -Desk tickets have been processed resulting in enhancements to the system u, Incomplete Financial Intakes * 1 329 incomplete financials as of June, 2015 * 375 represented active consumers * Revised the process/ Eliminated rework for staff 0 incomplete financials today 10/6/2016 26 10/6/2016 uu Accounts Receivable Report 2013: $4,061,476 2016: $1,877,947 r Self -Pay Accounts $1 ,103,548 (59%) of the Accounts Receivable * Accounts >60 and 90 days are now being managed Had a reduction of $94,475 in the first 2 months Successfully implemented all Managed Care Programs by the deadlines Magellan (TCM, SPO and Clinic Option) Commonwealth Coordinated Care Project (Anthem, Beacon/Humana, Va. Premier) Enhanced Care Coordination (Anthem) Medigap Reinstituted Medicaid Clinic Option Physician Authorization processes Anthem Behavioral Health Home pilot 10/6/2016 Opiate Overdose Epidemic Expansion of Case Management to Developmental Disability Population o Medicaid Managed Care Changes Waiver Waiting List Certified Behavioral Health Clinics Diversion and Treatment of those involved with the criminal justice system flfl���NR 10/6/2016 29 PMM-M-40:114g9Z6 11, Ll ` \ BOARD OF SUPERVISORS Page 1 of 1 AGENDA J 74,� Meeting Date: October 12, 2016 Item Number: 18, Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: +~ Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on October 26, 2016, at 3:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board No #