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2016-09-28 MinutesBOARD OF SUPERVISORS MINUTES September 28, 2016 16-506 09/28/16 Supervisors in Attendance: Staff in Attendance: Mr. Stephen A. Elswick, Chairman Mr. Greg Akers, Dir. Ms. Dorothy A. Jaeckle, Vice Chrm. Internal Audit Mr. Christopher M. Winslow Mr. Mike Bacile, Dir., Mr. James M. Holland Purchasing Ms. Leslie A. T. Haley Ms. Janice Blakley, Clerk to the Board Ms. Patsy Brown, Dir., Dr. Joseph P. Casey Accounting County Administrator Mr. Kevin Bruny, Chief Learning Officer Ms. Debbie Burcham, Exec. Dir., Community Services Board Mr. Allan Carmody, Dir., Budget and Management Ms. Jana Carter, Dir., Juvenile Services Mr. Barry Condrey, Chief Information Officer IST Ms. Mary Ann Curtin, Dir., Intergovtl. Relations Mr. Jonathan Davis, Dir., Real Estate Assessment Mr. William Dupler, Dep. County Administrator Colonel Thierry Dupuis, Police Department Mr. Robert Eanes, Asst. to the County Administrator Mr. John W. Harmon, Real Property Manager Mr. Garrett Hart, Dir., Economic Development Mr. George Hayes, Dir., Utilities Mr. Rob Key, Director, General Services Mr. Louis Lassiter, Dep. County Administrator Ms. Mary Martin Selby, Dir., Human Resource Services Mr. Jeffrey L. Mincks, County Attorney Chief Dep. Donald Newton, Sheriff's Department Ms. Susan Pollard, Dir., Public Affairs Ms. Kiva Rogers, Dir., Social Services Chief Edward L. Senter, Fire & EMS Mr. Scott Smedley, Dir., Environmental Engineering Ms. Cindy Smith, Dir., Risk Management 16-506 09/28/16 Mr. Jesse Smith, Dir., Transportation Ms. Sarah Snead, Dep. County Administrator Mr. Richard Troshak, Dir. Emergency Communications Mr. Kirk Turner, Dir., Planning Dr. James Worsley, Dir., Parks and Recreation Mr. Scott Zaremba, Dep. County Administrator Mr. Elswick called the regularly scheduled meeting to order at 3:01 p.m. 1. APPROVAL OF MINUTES FOR AUGUST 24, 2016 On motion of Mr. Holland, seconded by Mr. Winslow, the Board approved the minutes of August 24, 2016, as submitted. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 2. COUNTY ADMINISTRATION UPDATE • Dr. Casey stated he has added an "Everyday Excellence" update to the Board's agenda. He explained the purpose of this update is to spotlight employees, teams of employees and departments who are working on behalf of the citizens to better serve them. He then recognized staff who worked on a collaborative effort by the Circuit Court Clerk's and Sheriff's offices related to jury services. He stated the jury management process has now been streamlined, resulting in time savings and various process improvements. 2.A. SPORTS TOURISM UPDATE Mr. Jon Lugbill, Executive Director with Sportsbackers, updated the Board on sports tourism in the county. He stated the county has become a major sports tourism destination. He further stated sports tourism in the county has had a regional impact of $76.7 million and an impact of $37.7 million within the county. He provided details of recent sports events in the county. He stated SwimRVA has had a huge impact totaling $6.3 million. He noted more social media, videos and a new TV channel have increased coverage and awareness of sports tourism and its impact in the community. He discussed challenges, including future improvements of the Clover Hill Athletic Complex and the need to make River City Sportsplex more competitive with new sports complexes across the east coast. He stated sports tourism is a regional partnership. He acknowledged the hard work of Mr. Jim Perdue and the Parks and Recreation maintenance team in maintaining the county's facilities. He expressed his appreciation to the Board of Supervisors for its support of sports tourism. Board members thanked Mr. Lugbill for his outstanding presentation and the partnership the county enjoys with Sportsbackers. 16-507 09/28/16 PC It 9 A A 2.B. INSURANCE SERVICE OFFICE (ISO) RATING OF COUNTY FIRE PROTECTION SYSTEM UPDATE Chief Senter provided an update on the improvement of Chesterfield's Public Protection Classification (PPC) rating resulting from a recent re-evaluation by the Insurance Services Office of the county's fire protection system. He explained the review areas were Emergency Communications, Fire Department, water supply, and community risk reduction. He then provided a history of the county's PPC rating and stated, effective December 1, 2016, the county will receive a Class 2/2Y rating which could favorably impact the cost of fire insurance for county residents and businesses and also benefit economic development efforts in attracting new businesses. He further stated the goal of Fire and EMS is to achieve Class 1/1Y rating within five years. He then recognized employees who assisted with the ISO classification study. Board members thanked Chief Senter for the informative presentation and indicated their support for achieving the Class 1/1Y rating. Board members expressed a desire to inform citizens of the PPC rating and the potential for insurance savings. • Dr. Casey reported that Thursday library hours was a priority in the FY17 budget, and all branches resumed regular hours on Thursday, September 8th to coincide with the opening of school. He stated attendance on the first two Thursdays was almost 70 percent of the September 2015 daily average. • Dr. Casey recognized the Information Systems Technology Department, which was the recipient of a Governor's Technology Award for Innovative Use of Open Data for the Geospace Open Data Portal. He presented a video to highlight this new product developed in-house. He was also pleased to report the department was first place winner in the recent Datathon 2016: Governor's Workforce Innovation Challenge. • Dr. Casey reported on the success of the consolidated school grounds maintenance service, noting the county's Parks Division staff recently mowed, trimmed and mulched at 65 school facilities to prepare them for opening day. • Dr. Casey recognized volunteers and participants from various groups in the Ettrick community and thanked them for their efforts in the preservation and revitalization of Summerseat, a historic building owned by Virginia State University. 3. BOARD MEMBER REPORTS Mr. Holland reported the new Resource Workforce Center opened last week at 304 Turner Road, formerly located on Whitepine Road. He stated over fifty citizens who were interested in job opportunities and training attended this event. He further stated there would be an official opening in October to which all Board members would be invited. 16-508 09/28/16 Mr. Winslow announced the 28th Annual Magnificent Midlothian Food Festival will be held on October 5th at Westchester Commons from 4:30 8:30 p.m., with proceeds benefiting Families of the Wounded and other local charities. Ms. Haley announced the Midlothian Village Day Festival and Craft Fair will be held on October 15th. She stated the county continues to collect community comments as we move forward in crafting the plan for the village and surrounding Midlothian community. Mr. Elswick stated Money Magazine named Matoaca one of the best fifty places to live in the United States. 4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION There were no requests to postpone agenda items, additions, deletions, or changes in the order of presentation. 5. RESOLUTIONS 5.A. RECOGNIZING LIEUTENANT DAVID HIGGINS, POLICE DEPARTMENT, UPON HIS RETIREMENT Colonel Dupuis introduced Lieutenant David Higgins, who was present to receive the resolution. On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Lieutenant David J. Higgins will retire from the Chesterfield County Police Department on October 1, 2016, after providing 29 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Lieutenant Higgins has faithfully served the county in the capacity of Patrol Officer, Forensic Detective, Detective First Class, Senior Detective, Master Detective, Career Detective, Sergeant and Lieutenant; and WHEREAS, during his tenure, Lieutenant Higgins also served as Evidence Technician and General Instructor; and WHEREAS, Lieutenant Higgins received the Meritorious Service Award for his work on the Centennial Committee, tasked with documenting the history of the Chesterfield County Police Department and developing a plan for celebrating the 100 -year anniversary, after the committee provided new mission, vision and values statements, a new uniform patch, updated the 124 -page history book and performed a re-enactment of the 1914 Board of Supervisors' formation of the police department; and WHEREAS, Lieutenant Higgins received four Unit Citations during his tenure, two reflecting his dedication and long hours in detailed evidence collection while assigned to Forensics, one for his unit's achievement of significant crime reduction objectives while in Uniform Operations, and one for the major improvement in workflow processes and 16-509 09/28/16 PC P] I K A customer service to the community while serving in the Office of Professional Standards; and WHEREAS, Lieutenant Higgins received the Chief's Commendation for an exhaustive search at a crime scene, which included a three-day examination of the contents of a suspect's car, multiple days spent at the crime scene, and the collection of over 100 pieces of evidence, and his efforts resulted in a guilty murder plea from the suspect; and WHEREAS, Lieutenant Higgins earned an Achievement Award for his participation on the team responsible for the development of a formal Police Awards and Recognition Ceremony to celebrate police officer, civilian and community member honorees in a manner that appropriately distinguishes them in the eyes of their peers, families and fellow residents; and WHEREAS, Lieutenant Higgins was presented with the Achievement Award as a member of the Police Accreditation Team following the successful re -accreditation by the Virginia Law Enforcement Professional Standards Commission, recognizing the Chesterfield County Police Department as an innovative and progressive law-enforcement agency; and WHEREAS, Lieutenant Higgins was consistently recognized for his active role in teaching, coaching and mentoring his subordinates and for always setting a positive example for others to follow; and WHEREAS, Lieutenant Higgins made valuable contributions to the Police History Committee, Recognition and Discipline Committee, Forensic Technician Career Development Committee and the Police Quality Council; and WHEREAS, Lieutenant Higgins is recognized for his excellent communications and human relations skills, his professionalism and teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his exemplary career; and WHEREAS, during his tenure, Lieutenant Higgins has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Lieutenant Higgins has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Higgins' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of September 2016, publicly recognizes Lieutenant David J. Higgins and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Lieutenant Higgins, and that this 16-510 09/28/16 resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. Mr. Elswick presented the executed resolution to Lieutenant Higgins and thanked him for his many years of loyal and dedicated service to Chesterfield County. He also thanked Lieutenant Higgins' family for their support during his tenure in the police department. Board members expressed their appreciation to Lieutenant Higgins for his integrity, diligent service and valuable professionalism and highly praised his many contributions to the community. Dr. Casey presented Lieutenant Higgins with an acrylic statue and county watch, expressed appreciation for his exceptional and faithful service to the county and wished him well in his retirement. Lieutenant Higgins, accompanied by his family, expressed his appreciation to the Board for the recognition and kind sentiments. 6. WORK SESSIONS 6.A. SOCIAL SERVICES BOARD PRESENTATION Reverend Shawn Franco expressed his appreciation to the Board for its leadership. He introduced members of the Social Services Board and department staff who were present in the audience. He then welcomed Ms. Rogers to present an update to the Board on the Social Services environment. Ms. Rogers provided details of community engagement, community collaboration, and the Community Employment Center. She presented data related to the various programs of the Social Services Department. She stated challenges of the department include recruitment and retention and technology enhancements. She stated the department's strategic priorities include workforce, customer service, business processes, and community engagement. She reaffirmed the department's commitment to the Board and thanked the Board for its support. Board members commended the Social Services Board, Ms. Rogers and the department for their work and the improvement in the provision of services. Mr. Elswick thanked Ms. Rogers for the informative presentation. 6.B. CASH PROFFER POLICY REFORM Dr. Casey presented a brief summary of proffers in the county. He provided key elements of the proposal including focusing 100 percent of the cash proffer dedicated to road infrastructure at a maximum of $9,400; removal of the inflation index; examination of transportation needs on a 16-511 09/28/16 Ik 9 E 7 A case-by-case basis; no cash proffer when using defined locations/criteria; no annual updates or inflation; creation of a customer -driven input process to assess and improve service levels; the establishment of a legislative initiative for equitable funding to better position transportation sheds for even less reliance on road proffers; reporting back on the proposed process by the October 26th Board meeting; addressing the proposed policy through Comprehensive Plan review; and continuing the five-year CIP planning process. He provided details of implementation actions. He stated cases not yet approved by the Board will be evaluated under the new policy, but cases previously approved by the Board will not be affected unless brought forward by the applicant. He discussed the notification process which will include utilizing media outlets; notifying customers through existing processes including applicant queries, pre -application conferences, and zoning case filings; and providing notice to developer and professional associations. Ms. Jaeckle expressed her appreciation to Dr. Casey for addressing cash proffer policy reform. She stated while the average cash proffer was a great answer in 1992, the new policy will be more beneficial in the long run. She further stated under the new policy the Board will be looking at what is good development instead of judging whether the proffer has been paid. She agreed the county needs to look at pockets of residential areas where there are no jobs, noting the Richmond Regional Planning District Commission's earlier study of the Jefferson Davis Highway corridor which concluded there were not enough people living in the area to support more jobs and businesses. Mr. Winslow discussed the need for revitalization in some areas of the county. He stated he believes projects will be reinvigorated now under the new policy. He further stated the county needs to invest in our communities. He then stated the county will be leveraging the dollars in the best way possible, noting under the current policy there is no way to double or triple the county's revenue. He stated the new policy in conjunction with VDOT's new Smart Scale funding formula will result in a higher score for the county which means more projects will be done at a quicker rate for the citizens. He further stated the completion of more road projects is responsive to the Blueprint Survey recently conducted by the county. Ms. Jaeckle expressed her approval of removing the cost of schools from the proffer, indicating the reduction of the pupil -teacher ratio has created the need for additional classroom space more than development. Mr. Winslow stated his impression of the proposed cash proffer policy is that it is much more legally defensible under the new cash proffer law that went into effect on July 1. Ms. Haley expressed her appreciation for the efforts of Dr. Casey and staff in putting together the proposed policy reform. She further stated the preparation of the new policy has caused the examination of the entire zoning process. She reiterated her appreciation to Dr. Casey for helping the Board and the county get where we need to be. 16-512 09/28/16 Mr. Holland thanked Dr. Casey for his hard work. He explained he had not accepted a previous Board -appointed committee's recommendation because the transportation piece was not addressed. He stated he was also concerned about school capital construction because roads and schools were a major part of the policy. He further stated in the past he has supported changing the policy irrespective of any changes in the law. He discussed the need for a multitude of tools to work through challenges in different communities, and having a matching dollar makes a huge difference. He stated he is supportive of where we are going and he is comfortable the county can transition particularly with respect to schools, which is a major focus for him. He agreed the county needs to focus on the road network and get ahead in this area which has been a struggle. He inquired about feedback received from stakeholders in the county. Dr. Casey stated stakeholders appreciated the time and attention being brought to this topic; being a part of the discussion, noting that builders and developers need to be treated as customers; the ease of the engineer -to -engineer process; and lastly, the business model with the incentive of a zero proffer for revitalized areas. Mr. Holland stated he is pleased with the changes and expressed his appreciation for the efforts of Dr. Casey and staff. Mr. Elswick acknowledged Dr. Casey's hard work on the policy. He reassured citizens the school capital improvement plan will continue to be funded with no impact on the rest of the county's critical infrastructure needed in the future. He assured citizens regardless of whether the new policy was adopted there would be no tax rate increase and the Board would be doing everything it could to lower the tax rate. He reiterated Ms. Jaeckle's point that bad zoning will not be allowed to move forward. He noted the county has historically tried to manage one and one-half percent growth rate to keep up with infrastructure needs while bringing young people into the county. He asked Dr. Casey for a quarterly update on trends, projections, and what is being seen with regard to development so the Board will always have its finger on the pulse of growth in the county. He asked Dr. Casey to also include economic development trends in keeping with Dr. Casey's goal to have a job for every county resident. On motion of Mr. Winslow, seconded by Ms. Jaeckle, the Board adopted the reformed Cash Proffer Policy for FY2017. (It is noted a copy of the policy is filed with the papers of this Board. ) Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 7. DEFERRED ITEMS 7.A. CONSIDERATION OF AMENDMENTS TO SECTION 18-60 OF THE COUNTY CODE RELATING TO REQUIREMENTS TO UTILITY SYSTEM CONNECTIONS FOR DWELLING UNITS AND MANUFACTURED HOMES Mr. Hayes stated the proposed ordinance addresses concerns expressed by Board members at the August meeting relative to 16-513 09/28/16 lk It A a requirement to rebuild within two years, indicating that the requirement has been removed because it would not have an adverse impact. On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 18-60 OF THE WATER AND SEWERS ORDINANCE RELATING TO REQUIREMENTS TO UTILITY SYSTEM CONNECTIONS FOR DWELLING UNITS AND MANUFACTURED HOMES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-60 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted, to read as follows: Chapter 18 WATER AND SEWERS Sec. 18-60. - Required use of utility system. The distance extensions described in this section shall be measured from the nearest existing line as measured along the most reasonable extension route, as determined by the director of utilities. A. Residential. This section shall not apply to the replacement of a dwelling unit or manufactured home which was served by a private well or onsite sewer system, provided that the new dwelling unit or manufactured home uses the private system(s) which were used by the replaced unit or home; and continued use of the existing private system(s) is approved by the health department. 0 0 0 (2) That this ordinance shall become effective immediately upon adoption. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8. NEW BUSINESS 8.A. APPOINTMENTS On motion of Mr. Winslow, seconded by Ms. Jaeckle, the Board suspended its rules to allow simultaneous nomination/ appointment/reappointment to the Supplemental Retirement Plan Board of Trustees; GRTC Transit System Board of Directors; Youth Services Citizen Board; Parks and Recreation Advisory Commission; and Richmond Metropolitan Transportation Authority Board. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-514 09/28/16 8.A.1. SUPPLEMENTAL RETIREMENT PLAN TRUSTEE On motion of Mr. Holland, seconded by Mr. Winslow, the Board simultaneously nominated/appointed Mr. Scott Zaremba as a trustee to the Supplement Retirement Plan, whose term will be effective October 1, 2016, and will be at the pleasure of the Board. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.A.2. GRTC TRANSIT SYSTEM BOARD OF DIRECTORS On motion of Mr. Winslow, seconded by Mr. Holland, the Board simultaneously nominated/reappointed Mr. Daniel K. Smith, Mr. David Matthews, and Mr. Gary Armstrong to serve on the GRTC Transit System Board of Directors, whose terms are effective October 10, 2016 and expire October 9, 2017. And, further, the Board authorized the County Administrator or his designee to appear at the GRTC annual meeting to vote for the directors appointed by the Board and by the Richmond City Council. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.A.3. YOUTH SERVICES CITIZEN BOARD On motion of Ms. Jaeckle, seconded simultaneously nominated/appointed representing the Bermuda District, representing the Matoaca District, Services Citizen Board, whose terms 2, 2016 and expire June 30, 2017. by Ms. Haley, the Board Ms. Deanndra Richards, and Mr. George O'Brien, to service on the Youth are effective September Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.A.4. PARKS AND RECREATION ADVISORY COMMISSION On motion of Mr. Winslow, seconded by Ms. Haley, the Board simultaneously nominated/appointed Ms. Mary Ellin Arch, representing the Clover Hill District, to serve on the Parks and Recreation Advisory Commission, whose term is effective immediately and expires December 31, 2019. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.A.5. RICHMOND METROPOLITAN TRANSPORTATION AUTHORITY BOARD On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board simultaneously nominated/appointed Mr. Lane B. Ramsey, representing the county at large, to serve on the Richmond Metropolitan Transportation Authority Board, whose term is effective October 1, 2016 and expires September 30, 2020. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-515 09/28/16 lk It It A 8.B. STREETLIGHT COST APPROVALS On motion of Mr. Elswick, seconded by Mr. Holland, the Board approved the following street light costs in the Matoaca District: • In the Woods at Summerford subdivision, at the intersection of Orchid Drive and Orchid Terrace. Cost to install streetlight: $859.53. • In the Bayhill Pointe subdivision, at the southeast corner of the intersection of Bailey Bridge Road and Battlecreek Drive. Cost to install streetlight: $2,009.99. (It is noted that the total cost of this installation is $4,019.99. The Bayhill Pointe Homeowners Association has agreed to fund $2,010.00 of this cost.) 8.C. CONSENT ITEMS 8.C.1. ADOPTION OF RESOLUTIONS 8.C.l.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT Mr. Elswick acknowledged the five retiring employees who had a total of 115 years of service to the county. He expressed his appreciation to those employees even though they were not present to accept their resolutions. 8.C.i.a.1. FIREFIGHTER FRANK S. CHINN, FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Firefighter Frank S. Chinn retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2016; and WHEREAS, Firefighter Chinn attended Recruit School #19 in October 1988 and has faithfully served the county for more than 27 years in various assignments as a firefighter at the Ettrick, Chester, Dutch Gap, Buford Road, and Clover Hill Fire and EMS Stations and as a Flight Paramedic at Med- Flight; and WHEREAS, Firefighter Chinn graduated from the region's first paramedic class held at the Medical College of Virginia in 1981; and WHEREAS, Firefighter Chinn used his experience and extraordinary skills to perform a surgical airway to a trapped patient involved in a motor vehicle accident in July 1997; and WHEREAS, Firefighter Chinn was recognized with an EMS Unit Citation for a November 1997 incident for his exemplary emergency actions when he assisted in the treatment of a child with severe head trauma; and 16-516 09/28/16 WHEREAS, Firefighter Chinn was recognized with a Unit Citation for his actions in April 1998, as part of the Med- Flight crew that assisted the Scuba Rescue Team with the water rescue of three victims; and WHEREAS, Firefighter Chinn received the Governor's EMS Award for "Outstanding EMS Prehospital Provider" in 1999; and WHEREAS, Firefighter Chinn was recognized with an EMS Lifesave Award for the successful rescue of two patients involved in a motor vehicle accident that occurred in September 2000; and WHEREAS, Firefighter Chinn was recognized with an Emergency Medical Service Lifesave Award for providing exemplary care to a patient who had been struck by a vehicle while riding a bicycle in an October 2000 accident; and WHEREAS, Firefighter Chinn was recognized with a Unit Citation with the SCUBA Rescue Team for extraordinary teamwork and efforts involving a downed plane in the Swift Creek Reservoir in November 2011; and WHEREAS, Firefighter Chinn was recognized with an EMS Unit Citation for his contribution and exemplary efforts during a vehicle accident in June 2015, while flying with Med-Flight; and WHEREAS, Firefighter Chinn will be remembered for his passion and dedication as an EMS educator and an unparalleled provider, always humble and eager to share lessons learned and experiences few will ever be able to draw from, a true patriarch in EMS who has helped to pioneer the EMS system in Chesterfield Fire and Emergency Medical Services. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Frank S. Chinn, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.1.a.2. MR. LANCE E. MORTIMER, INFORMATION SYSTEMS TECHNOLOGY DEPARTMENT On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Mr. Lance E. Mortimer will retire from the Chesterfield County Information Systems Technology Department on October 1, 2016, after providing 30 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Mortimer has faithfully served the county in the capacity of principal analyst programmer, application development technician, lead analyst programmer and systems analyst for the Information Systems Technology Department; and 16-517 09/28/16 K 9 9 WHEREAS, Mr. Mortimer has provided outstanding customer service to all his customers through the years, including Real Estate Assessor's Office, General Services, Treasurer, Planning, Utilities, County Payroll, Human Resource Management and Accounting; and WHEREAS, Mr. Mortimer was instrumental in the implementation of the first Computer Aided Mass Appraisal System, the Chesterfield Quality System, the Waste and Resource Recovery Point of Sale System and the Time and Attendance System; and WHEREAS, Mr. Mortimer worked diligently to prepare the computer systems for the Year 2000 transition, as well as the OS390 mainframe operating system upgrade and the transition to MicroFocus, constantly sharing information and knowledge with co-workers; and WHEREAS, Mr. Mortimer led the effort to modernize the point of sale systems at the General Service Convenience Centers, often working nights and weekends on location in the centers; and WHEREAS, Mr. Mortimer graduated from the Total Quality University and committed himself to education and advancing his technical skills by taking classes in SQL Server Database Development, Crystal Reports Levels 1 and 2, Visual Basic and Project Management; and WHEREAS, Mr. Mortimer was active in department activities, serving as Santa Claus for many years during department Christmas celebrations; and WHEREAS, Mr. Mortimer is a talented and proficient employee who has provided many years of valued service to his customers and has helped his co-workers immensely with his knowledge over the years; and WHEREAS, Chesterfield Supervisors will miss Mr. dedication to the county. County and the Board of Mortimer's commitment and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Lance E. Mortimer, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.i.a.3. MR. ROBERT C. KEY, JR., DIRECTOR, DEPARTMENT OF GENERAL SERVICES On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Mr. Robert C. Key, Jr. will retire from Chesterfield County, Department of General Services, as 16-518 09/28/16 director, effective December 1, 2016, with more than 15 years of service to Chesterfield County and its citizens; and WHEREAS, Mr. Key began his career with the county in March 2001 as assistant director of the Department of General Services, and through diligent effort and dedication was promoted in October 2007 to his present position of director; and WHEREAS, Mr. Key led a department of several diverse operating divisions, including administration, airport services, buildings and grounds maintenance, capital projects management, document services, energy management, environmental management, fleet services, radio communications, and security management, each providing exceptional services to Chesterfield County citizens and departments; and WHEREAS, Mr. Key has provided exceptional leadership to numerous capital projects resulting in new and renovated county facilities that contribute positively to the quality of life for county residents including the completion of the Harrowgate Road Fire Station, the Fire Logistics Warehouse and the North Courthouse Library; and WHEREAS, Mr. Key was instrumental in securing funding for and completing numerous restoration projects for historic properties including the restoration of the 1917 Courthouse, Castlewood and the Historic Jail; and WHEREAS, Mr. Key implemented numerous energy efficiency measures including the county's first energy services contract and Energy Efficiency Conservation Block Grant; and WHEREAS, Mr. Key raised the bar of excellence through his contributions to strategic planning and total quality improvement by being a key player in the development of the Department of General Services' action planning process that focuses on employee input and takes planning efforts from strategic to operational implementation; and WHEREAS, Mr. Key was instrumental in the implementation of career development programs for automotive technicians and skilled maintenance workers, completion of the Department of General Services' website, implementation of the MAINSTAR facility management work order system, and providing leadership to establish the county's first records management policy; and WHEREAS, Mr. Key fulfilled his obligations as director in a stellar fashion while serving on numerous boards and committees, such as representing Chesterfield County on the Central Virginia Waste Management Authority (CVWMA) Board beginning in July 2010, in which he served as Treasurer, July 2012 to June 2013, as Vice -Chairman, July 2013 to June 2014, and as Chairman, July 2014 to June 2016, and he also served on the Airport Advisory Board, Capital Improvement Plan Committee, Veterans Recognition Committee, Energy Management Team, Fleet Steering Committee, Information Security Steering Committee (ISSC), Information Technology Advisory Group (ITAG), Management Services Performance Council, and the School of Policy and Practice Advisory Board; and 16-519 09/28/16 It 9 WHEREAS, Mr. Key has embraced his role as director throughout his years of service in a professional and dedicated manner resulting in strong customer satisfaction and tremendous contributions to the county's and the Department of General Services' missions, all the while building effective and ongoing relationships both internally and externally. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Robert C. Key, Jr., expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the County and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.1.a.4. MR. WILLIE B. WILSON, III, DEPARTMENT OF GENERAL 97PUTr7P On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Mr. Willie B. Wilson, III, was hired by Chesterfield County, in February 2001, in the Department of Environmental Engineering as a sign installer; and WHEREAS, Mr. Wilson joined the Department of General Services in the Buildings and Grounds Division in July 2005 as a labor crew chief; and WHEREAS, Mr. Wilson demonstrated his commitment to the county and contributed to a positive work environment; and WHEREAS, Mr. Wilson was always willing to assist the members of the Buildings and Grounds' teams by sharing his knowledge and skills; and WHEREAS, Mr. Wilson strove to improve job efficiency by working with other crafts in the Buildings and Grounds Division, which helped to build a team approach throughout the whole division; and WHEREAS, Mr. Wilson was very safety conscious and did a tremendous job leading Buildings and Grounds' meetings that emphasized the importance of safety; and WHEREAS, Mr. Wilson was a hands-on supervisor and remained with the team until the work was completed; and WHEREAS, Mr. Wilson always demonstrated enthusiasm for his work, provided quality service, and adhered to high ethical standards of behavior; and WHEREAS, Mr. Wilson's pleasant personality enabled him to achieve positive results when dealing with Buildings and Grounds' customers; and 16-520 09/28/16 WHEREAS, Mr. Wilson supported Chesterfield County's goals, objectives and values through professionalism and teamwork. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Willie B. Wilson, III, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.1.a.5. CORPORAL JOHN S. FARMER, JR., POLICE DEPARTMENT On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Corporal John S. Farmer, Jr., will retire from the Chesterfield County Police Department on October 1, 2016, after providing over 28 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Corporal Farmer has faithfully served the county in the capacity of Patrol Officer, Detective, Senior Detective, Master Detective, Career Detective and Corporal; and WHEREAS, during his tenure, Corporal Farmer also served as Field Training Officer and as a member of the Special Response Unit; and WHEREAS, Corporal Farmer had the distinction of being selected as 2011 Detective of the Year; and WHEREAS, Corporal Farmer has been a member of the Fugitive Unit since its inception in 1999; and WHEREAS, Corporal Farmer has served on two task forces to include the Richmond Area Fugitive Task Force, where he served with Virginia State Police authority and the Capital Area Regional Task Force, where he served as a Special Deputy U.S. Marshal; and WHEREAS, Corporal Farmer was the recipient of a Chief's Commendation for his role in reducing the 1700 outstanding warrants by over half during a six-month period through the capture of wanted fugitives and for the development of a "Most Wanted Persons" segment that aired multiple times each day on a Comcast Cable channel; and WHEREAS, Corporal Farmer received two Unit Citations and a Chief's Commendation for his tireless efforts and dedication to duty in apprehending wanted fugitives and reducing outstanding warrants, utilizing innovative investigation approaches, and developing close working relationships and fostering regional cooperation with other federal, state and local agencies; and 16-521 09/28/16 It It lk D A WHEREAS, Corporal Farmer received a Chief's Commendation working jointly with another detective for his perseverance and determination in arresting an individual who had evaded capture for over a year by using 15 aliases and multiple social security numbers, and the individual was served with 37 felony warrants from Chesterfield County along with 11 warrants from other jurisdictions; and WHEREAS, Corporal Farmer was recognized by local, state and federal agencies for his exemplary efforts in executing warrants leading to the apprehension of a significant number of violent fugitives; and WHEREAS, Corporal Farmer's supervisors consistently cited his persistence, dedication and strong work ethic focused on his relentless pursuit of wanted fugitives while maintaining an upbeat can -do attitude; and WHEREAS, Corporal Farmer was instrumental in convincing two local television stations to begin including segments pertaining to "most wanted fugitives" weekly during their nightly newscasts; and WHEREAS, Corporal Farmer is recognized for his excellent communications and human relations skills, his professionalism and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County; and WHEREAS, during his tenure, Corporal Farmer has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Farmer has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Farmer's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal John S. Farmer, Jr., and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.l.b. RECOGNIZING SENIOR BATTALION CHIEF DAVID B. CREASY, SR. (RETIRED), CHESTERFIELD FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT, FOR HIS EFFORTS IN CURATING THE CHESTERFIELD COUNTY FIRE MUSEUM On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Mr. David C. Creasy, Sr. was employed by Chesterfield County Fire and Emergency Medical Services from 1974 until 2001, retiring as a Senior Battalion Chief; and 16-522 09/28/16 WHEREAS, Chief Creasy served as a volunteer firefighter with the Manchester Volunteer Fire Department from 1968 until his hiring in 1974; and WHEREAS, Chief Creasy has taken a personal interest in the history of the Chesterfield Fire Department, now known as Chesterfield Fire and Emergency Medical Services; and WHEREAS, Chief Creasy has collected a number of artifacts, photographs and materials related to the history of the fire department; and WHEREAS, Chief Creasy used his vast knowledge of department history and his collection of photographs to publish a book on the history of the Chesterfield Fire Department in 2012; and WHEREAS, Chief Creasy assembled various artifacts and materials to curate a display of fire department history at the Chesterfield County Museum in October 2013; and WHEREAS, Chief Creasy has assisted in obtaining and restoring a 1935 Ford Oren pumper fire apparatus, originally owned by the Ettrick Volunteer Fire Department; and WHEREAS, Chief Creasy has donated numerous documents, artifacts and equipment to develop a permanent display of fire department history; and WHEREAS, Chief Creasy has spent countless hours of his personal time to lead an effort to assemble these historical artifacts, equipment and the Ford Oren pumper to create a fire museum at Chesterfield Fire Station #12 in Ettrick; and WHEREAS, the Chesterfield Fire Museum will open and be officially dedicated on October 2, 2016. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Chief David C. Creasy, Sr., expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and contributions in documenting and preserving the history of the fire department. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.l.c. RECOGNIZING "PARALEGALS WEEK" IN CHESTERFIELD COUNTY On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, legal assistants and paralegals provide skilled and essential professional services to licensed attorneys throughout Virginia; and WHEREAS, legal -assistants and paralegals receive formal education and training and gain valuable experience working under the supervision of licensed attorneys; and 16-523 09/28/16 It 9 9 WHEREAS, the Virginia Alliance of Paralegals Associations (VAPA) issues educational standards and professional guidelines to ensure that legal assistants are competent and knowledgeable about their field; and WHEREAS, the research and administrative work performed by legal assistants and paralegals are essential to the ability of attorneys to provide their clients with quality legal services and representation; and WHEREAS, VAPA member organizations sponsor educational programs, seminars and forums designed to bring legal assistants together to exchange ideas and methods used in their occupation; and WHEREAS, the VAPA encourages legal assistants and paralegals to adhere to a high degree of ethical and professional conduct and proficiency by issuing a code of ethics for legal assistants and paralegals to practice. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes "Paralegals' Week" in Chesterfield County and calls its significance to the attention of all its citizens. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.l.d. RECOGNIZING OCTOBER AS artoberVA, A CELEBRATION OF ARTS AND CULTURE ACROSS THE RICHMOND REGION On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Chesterfield County has a thriving arts and culture community and contributes to the Richmond and Tri - Cities Region becoming a destination the world is noticing; and WHEREAS, arts and culture in the region is bringing prosperity to the area; and WHEREAS, Chesterfield County has been making headlines, most recently as "The 17th Best Place to Live in America" and "One of the 100 Best Communities in America for Young People" and recognizes that a vibrant arts and culture community adds to these accolades; and WHEREAS, Chesterfield County's cultural vibrancy resonates in our theaters, galleries, museums, studios and schools, from the recognition of important heritage at sites such as Henricus Historical Park to the emerging of creative talent represented by the forthcoming Chesterfield Center for the Arts, and many other arts and culture organizations and artists that support the county; and WHEREAS, October is recognized as National Arts and Humanities Month, CultureWorks has chosen October as artoberVA, a month-long celebration of arts and culture throughout the region, and we commit to ensuring every Chesterfield County resident has the opportunity to experience arts and culture where they live, work and play. 16-524 09/28/16 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October as artoberVA for Chesterfield County, Virginia and invite citizens to celebrate, engage and participate in arts and culture as it brings prosperity and vitality to the region. Ayes:Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.2. ACCEPTANCE OF FY2017 HIGHWAY SAFETY PROJECT GRANTS AWARDED BY THE DEPARTMENT OF MOTOR VEHICLES On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board accepted and appropriated FY2017 Highway Safety Project grants, in the amount of $255,789, from the Department of Motor Vehicles for the purpose of speed and alcohol enforcement activities. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.3. AUTHORIZE THE RECEIPT AND APPROPRIATION OF GRANT FUNDS FROM THE DEPARTMENT OF HOMELAND SECURITY FOR THE 2015 ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board authorized the Fire and EMS Department to receive and appropriate $405,840 in grant funds from the Department of Homeland Security, 2015 Assistance to Firefighters (AFG) Grant Program, to support the department's officer development program. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.4. SET DATES FOR PUBLIC HEARINGS 8.C.4.a. TO CONSIDER AMENDING SECTION 9-14 OF THE COUNTY CODE RELATED TO PROCEDURES FOR APPEALING REAL ESTATE ASSESSMENTS On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board set a public hearing for October 26, 2016, to consider amending Section 9-14 of the County Code relating to procedures for appealing real estate assessments. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.4.b. TO CONSIDER AMENDING SECTION 14-23 OF THE COUNTY CODE RELATED TO APPROVAL FOR SERVING ALCOHOLIC BEVERAGES AT AFTER-HOURS EVENTS AT COUNTY LIBRARIES On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board set a public hearing for October 26, 2016, to consider an ordinance that provides for approval for serving alcoholic beverages at after-hours events at county libraries by the County Administrator instead of the Board of Supervisors. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-525 09/28/16 It It 9 8.C.4.c. TO CONSIDER PROPOSED AMENDMENTS TO THE COUNTY CODE RELATED TO BICYCLE FACILITIES (BICYCLE, PEDESTRIAN AND SHARED USE PATHS), BUFFERS IN COMMON AREAS AND CORNER SIDE YARD SETBACKS AND PROPOSED EMINENT DOMAIN POLICY On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board set a public hearing for October 26, 2016, to consider proposed Code Amendments relative to Bicycle Facilities (Bicycle, Pedestrian and Shared Use Paths), Buffers in Common Areas and Corner Side Yard Setbacks and proposed Eminent Domain Policy (15PJ0115). Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.5. APPROVAL OF APPOINTMENT OF MR. LOUIS LASSITER AND MR. SCOTT ZAREMBA AS DEPUTY COUNTY ADMINISTRATORS Mr. Elswick acknowledged the appointments of Mr. Lassiter and Mr. Zaremba as deputy county administrators and stated the Board looks forward to working with them as part of Dr. Casey's team. On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board approved the appointment of Mr. Louis Lassiter and Mr. Scott Zaremba as Deputy County Administrators. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.6. INITIATION OF APPLICATION FOR REZONING, PLUS CONDITIONAL USE AND CONDITIONAL USE PLANNED DEVELOPMENT TO PERMIT A PRIVATE SCHOOL WITH CUSTOMARY AND INCIDENTAL USES AND EXCEPTIONS TO ORDINANCE REQUIREMENTS ON PROPERTY LOCATED ON NEWBYS BRIDGE ROAD AND BURNETT DRIVE On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board initiated an Application for Rezoning from Residential Townhouse (R-TH) to Agricultural (A) of 94 acres, plus Conditional Use to permit a private school with customary and incidental uses and Conditional Use Planned Development to permit exceptions to ordinance requirements on this property and an adjacent 30 -acre parcel zoned Agricultural (A) located at 6050 Newbys Bridge Road and 9721 Burnett Drive (Tax IDs 753-677-8598 and 755-677-2504); appoint Kirkland Turner, Director of Planning, as the Board's agent; and waive disclosure requirements. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.7. ACCEPTANCE OF STATE ROADS On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: 16-526 09/28/16 WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Hallsley Section 6 Type Change to the Secondary System miles of State Highways: AAAI ti nn Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: Section 33.2-705 Street Name and/or Route Number • Old Castle Road, State Route Number 7897 From: Colwyn Bay Drive, (Route 7789) To: Cul-de-sac, a distance of: 0.03 miles. Recordation Reference: Plat Book 225, Page 55 Right of Way width (feet) = 44 • Colwyn Bay Drive, State Route Number 7789 From: Old Castle Road, (Route 7897) To: End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 225, Page 55 Right of Way width (feet) = 38 • Old Castle Road, State Route Number 7897 From: Colwyn Bay Drive, (Route 7789) To: Old Castle Court, (Route 7898), a distance of: 0.09 miles. Recordation Reference: Plat Book 225, Page 55 Right of Way width (feet) = 44 • Drumone Road, State Route Number 7800 From: 0.03 miles east of Drumone Court, (Route 7801) To: End of Maintenance, a distance of: 0.15 miles. Recordation Reference: Plat Book 225, Page 55 Right of Way width (feet) = 44 • Old Castle Court, State Route Number 7898 From: Old Castle Road, (Route 7897) To: Cul -de -Sac, a distance of: 0.03 miles. Recordation Reference: Plat Book225, Page 55 Right of Way width (feet) = 40 16-527 09/28/16 It PC PE A D A • Old Castle Road, State Route Number 7897 From: Old Castle Court, (Route 7898) To: End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 225, Page 55 Right of Way width (feet) = 44 • Colwyn Bay Drive, State Route Number 7789 From: 0.03 miles south Drumone Road, (Route 7800) To: Old Castle Road, (Route 7897), a distance of: 0.06 miles. Recordation Reference: Plat Book 225, Page 55 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the street described below is shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Hallsley Section 11 Type Change to the Secondary System miles of State Highways: MLAAitinn Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: Section 33.2-705 Street Name and/or Route Number • Old Castle Road, State Route Number 7897 From: 0.03 miles east of Old Castle Court, (Route 7898) To: End of Maintenance, a distance of: 0.37 miles. Recordation Reference: Plat Book 227, Page 52 Right of Way width (feet) = 44 Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-528 09/28/16 8.C.8. APPROVAL OF CHANGE ORDER NUMBER TWO FOR THE FALLING CREEK GREENWAY IMPROVEMENTS PROJECT On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board authorized the Director of Purchasing to execute Change Order Number Two with Dickerson Construction LLC for the Falling Creek Greenway Improvements in the amount of $64,223.05. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.9. APPROVAL OF CHANGE ORDER NUMBER TWO FOR ETTRICK-VSU RIVERSIDE TRAIL AND PARKING LOT On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board authorized the Director of Purchasing to execute Change Order Number Two with Brock Construction, Inc. for Ettrick-VSU riverside trail and parking lot in the amount of $47,139.79. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.10. REQUESTS FOR PERMISSION 8.C.10.a. FROM EAST WEST-HALLSLEY, L.L.C. FOR PROPOSED ASPHALT TRAILS AND PEDESTRIAN FOOTBRIDGES TO ENCROACH IN VARIOUS EASEMENTS WITHIN HALLSLEY, PWAPR TT On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board granted East West-Hallsley, L.L.C. permission for proposed 5 - foot asphalt trails and pedestrian footbridges to encroach in variable width SWM/BMP easements, 20 -foot sewer easements, 16 -foot sewer easements, 25 -foot sewer easements, a 50 -foot sewer easement and 16 -foot drainage easements within Hallsley, Phase II, subject to the execution of a license agreement. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.10.b. FROM JOHN T. HUTCHISON AND MARY BETH HUTCHISON FOR A PROPOSED SCREEN PORCH AND LANDING TO ENCROACH WITHIN AN EIGHT -FOOT EASEMENT ACROSS LOT 14, RIVERTON, SECTION C On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board granted John T. Hutchison and Mary Beth Hutchison permission for a proposed screen porch and landing to encroach within an 8 -foot easement across Lot 14, Riverton, Section C, subject to the execution of a license agreement. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-529 09/28/16 9 9 14 8.C.10.c. FROM SCOTT M. KEEVEN AND TARA MICHELLE KEEVEN FOR A PROPOSED PRIVACY FENCE TO ENCROACH WITHIN A SIXTEEN -FOOT EASEMENT AND A SIXTEEN -FOOT DRAINAGE EASEMENT ACROSS LOT 32, WALNUT GROVE, SECTION 2 On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board granted Scott M. Keeven and Tara Michelle Keeven permission for a proposed privacy fence to encroach within a 16 -foot easement and a 16 -foot drainage easement across Lot 32, Walnut Grove, Section 2, subject to the execution of a license agreement. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.11. ACCEPTANCE OF PARCELS OF LAND 8.C.11.a. FROM VULCAN LANDS, INCORPORATED AND TARMAC VIRGINIA, INCORPORATED FOR HENRICUS PARK AND THE DUTCH GAP CONSERVATION AREA On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board accepted the conveyance of three parcels of land containing a total of 120 acres, more or less, for Henricus Park and the Dutch Gap Conservation Area from Vulcan Lands, Inc. and Tarmac Virginia, Inc. and authorized the County Administrator to execute the deeds. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.11.b. ALONG BELMONT ROAD FROM PAR 5 DEVELOPMENT GROUP, LLC On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board accepted the conveyance of a parcel of land containing 0.132 acres along Belmont Road from Par 5 Development Group, LLC and authorized the County Administrator to execute the deed. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.11.c. ALONG SUNCREST DRIVE FROM WEN VIRGINIA, LLC On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board accepted the conveyance of a parcel of land containing 0.033 acres along Suncrest Drive from Wen Virginia, LLC, and authorized the County Administrator to execute the deed. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-530 09/28/16 8.C.12. REQUEST FOR PERMISSION FROM TORSTEN E. PETERSON, JR., TRUSTEE OF KINGSTON FOUR TRUST GROUP, TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE A PROPOSED BUSINESS ON EAST HUNDRED ROAD On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board granted Torsten E. Peterson, Jr., Trustee of Kingston Four Trust Group permission install a private water service within a private easement to serve a proposed business on East Hundred Road, and authorized the County Administrator to execute the water connection agreement. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.13. AWARD OF CONSTRUCTION CONTRACT FOR THE ASHTON CREEK, JOHNSON CREEK AND BEECHWOOD SEWER REHABILITATION PROJECT On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board authorized the Director of Purchasing to award the construction contract to Sak Construction, LLC, in the amount of $1,165,452.50, and.execute all necessary change orders up to the full amount budgeted for the Ashton Creek, Johnson Creek and Beechwood Sewer Rehabilitation project. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.14. APPROVAL OF LEASE OF PROPERTY FOR FIRE AND EMERGENCY MEDICAL SERVICES STATION 5 On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board approved a lease with Forest View Rescue Squad for 0.238 acres of land, more or less, with improvements, at 13420 Midlothian Turnpike for Fire and EMS Station 5 and authorized the County Administrator to execute the lease. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.15. REQUEST TO QUITCLAIM A SIXTEEN -FOOT WATER EASEMENT AND A PORTION OF A VARIABLE WIDTH SIGHT DISTANCE EASEMENT ACROSS PROPERTY OF BBHUNT, LLC On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16 -foot water easement and a portion of a variable width sight distance easement across property of BBHunt, LLC. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-531 09/28/16 IR 9 Ik 8.C.16. TRANSFER OF DISTRICT IMPROVEMENT FUNDS FROM THE MATOACA DISTRICT IMPROVEMENT FUND 8.C.16.a. TO THE PARKS AND RECREATION DEPARTMENT TO PAY REFEREE FEES FOR CO-SPONSORED, QUALIFIED ATHLETIC PROGRAMS LOCATED WITHIN CDBG-ELIGIBLE AREAS On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board transferred $5,000 from the Matoaca District Improvement Fund to the Chesterfield County Department of Parks and Recreation to pay referee fees for co-sponsored, qualified athletic programs located within CDBG-eligible areas. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.16.b. TO THE SCHOOL BOARD TO PURCHASE SUPPLIES AND EQUIPMENT FOR THE MATOACA MIDDLE SCHOOL MOID PROGRAM On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board transferred $1,000 in Matoaca District Improvement Funds to the Chesterfield County School Board to purchase supplies and equipment to establish a school-based business as part of the Matoaca Middle School MoID program. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.17. ACCEPTANCE AND APPROPRIATION OF FEDERAL AND STATE REVENUE AND AUTHORIZATION TO CREATE THREE FULL-TIME AND TWO PART-TIME POSITIONS IN THE VICTIM/WITNESS ASSISTANCE PROGRAM On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board accepted and appropriated $333,300 in federal and state revenue and authorized the creation of three (3) full-time positions and two (2) part-time positions in the Victim/Witness Assistance Program. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.18. AUTHORIZE THE RECEIPT AND APPROPRIATION OF UNITED STATES DEPARTMENT OF JUSTICE, BUREAU OF JUSTICE ASSISTANCE FY2016 JUSTICE ASSISTANCE GRANT FUNDS AND APPROPRIATION OF ASSET FORFEITURE FUNDS TO PURCHASE A NEW CASE MANAGEMENT SOFTWARE SYSTEM On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board authorized the receipt and appropriation of $55,163 in US Department of Justice, Bureau of Justice Assistance FY2016 Justice Assistance grant funds and appropriated up to $105,000 in Asset Forfeiture Funds to purchase and install a new case management software system. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-532 09/28/16 8.C.19. APPROPRIATION OF COMPREHENSIVE SERVICES ACT YEAR-END FUNDING ADJUSTMENT On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board appropriated an $890,000 (FY16) year-end adjustment from the Comprehensive Services Act fund. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.C.20. APPROVAL TO EXTEND THE LEASE OF PROPERTY AT CENTRE COURT FOR USE BY THE ECONOMIC DEVELOPMENT DEPARTMENT On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board approved an addendum to extend the lease with Family Holdings, L.C. for office space at Centre Court for the Economic Development Department. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 8.D. REPORT ON COUNTY -SCHOOL RELATED COMMITTEES Dr. Casey explained that he and Dr. James Lane, Superintendent of Schools, were tasked with taking a fresh look at the four committees on which their respective board members share committee roles. He stated they are positioning the Budget and Audit Committee to be the focus committee for all things fiscal, administrative, and audit based. He discussed proposed changes which include the renaming of the Budget and Audit Committee to the Audit and Finance Committee; the internal auditor becoming a shared direct report to the county administrator and superintendent of schools with feedback being solicited from the Board of Supervisors and the School Board for his annual review; and both the Capital Construction Goals and Accountability Committee and the County and Schools Joint Sub -Committee on Employee Benefits no longer being stand-alone committees because the newly -convened Audit and Finance Committee will assume the responsibilities previously held by those committees. Board members indicated their support for the name change to the Audit and Finance Committee and approved the effort to move toward a more streamlined committee structure. Dr. Casey acknowledged IST for creating a Capital Projects Status portal on the website which will communicate where we stand with county projects. On motion of Mr. Holland, seconded by Ms. Haley, the Board approved the recommendations noted in the Report on County - School Related Committees, including: 1) renaming the Budget and Audit Committee to the Audit and Finance Committee; 2) changing the reporting structure of the internal auditor to become a shared direct report to the county administrator and superintendent of schools; 3) eliminating both the Capital Construction Goals and Accountability Committee and the County and Schools Joint Sub -Committee on Employee Benefits; and 4) changing the name of the Joint Board of 16-533 09/28/16 9 lk A Supervisors/School Board Liaison Committee to the County - Schools Liaison Committee. (It is noted a copy of the complete report is filed with the papers of this Board.) Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 9. REPORTS 9.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS 9.B. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD DETERMINATION FOR CHESTERFIELD COUNTY PUBLIC SCHOOLS (CASE 17PDU115) TO PERMIT A PUBLIC ELEMENTARY SCHOOL IN A RESIDENTIAL (R-7) DISTRICT On motion of Mr. Winslow, seconded by Ms. Haley, the Board accepted the following reports: a Report on Developer Water and Sewer Contracts and a Report of Planning Commission Substantial Accord Determination for Chesterfield County Public Schools (Case 17PD0115) to Permit a Public Elementary School in a Residential (R-7) District. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. In response to Ms. Jaeckle's inquiry about voting on substantial accord, Mr. Mincks confirmed by accepting the report, the report stands. Ms. Jaeckle then expressed her desire to ensure Site 4 is removed from the case since the landowners are still concerned even though the county no longer intends to use the property. 10. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. George Beadles addressed the Board relative to the possibility of the City of Petersburg becoming the Town of Petersburg. Mr. L. J. McCoy addressed the Board relative to Carver Heights community's request for no additional new businesses in their community. The chairman requested the closed session scheduled at this time be moved to the end of the evening session. 12. DINNER On motion of Mr. Holland, seconded by Ms. Haley, the Board recessed to Room 502 for dinner with members of the Social Services Board. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-534 09/28/16 Reconvening: 13. INVOCATION The Honorable James Holland, Dale District Supervisor, gave the invocation. 14. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Eagle Scout Attilio Pedroli led the Pledge of Allegiance to the Flag of the United States of America. 15. RESOLUTIONS 15.A. RECOGNIZING OCTOBER 11, 2016, AS "CHRISTMAS MOTHER DAY" IN CHESTERFIELD COUNTY Ms. Snead stated October 11, 2016 is Christmas Mother Day. Dr. Deborah Koller, Christmas Mother for 2016, was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, most families in Chesterfield County enjoy peace and happiness during the Christmas holidays; and WHEREAS, there are many children and elderly who are less fortunate and do not have the means to enjoy this special time of year; and WHEREAS, the Chesterfield -Colonial Heights Christmas Mother Program has successfully provided food, gifts, books and clothing to many of our citizens in the past; and WHEREAS, Dr. Deborah Koller has been elected Christmas Mother for 2016 and requests the support of all the citizens of Chesterfield County to ensure that those less fortunate may enjoy this special season of the year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of September 2016, publicly recognizes October 11, 2016, as "Christmas Mother Day" and urges all residents of Chesterfield County to support this worthy endeavor. AND, BE IT FURTHER RESOLVED that the Board of Supervisors publicly commends the Christmas Mother Program for its successful efforts in past years and extends best wishes for a successful 2016 season. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Dr. Koller and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-535 09/28/16. It F Ic A Mr. Holland presented the executed resolution to Dr. Koller and thanked her for her work helping others in the community. He also presented a contribution to Dr. Koller on behalf of the county. Dr. Koller thanked everyone for their support of the Christmas Mother program. She noted the variety of ways to support the Christmas Mother program including sponsoring a family, making a monetary contribution, and volunteering at the Christmas Center. Mr. Elswick presented a personal contribution to Dr. Koller. 15.B. RECOGNIZING MR. ATTILIO PETER PEDROLI UPON ATTAINING THE RANK OF EAGLE SCOUT Ms. Pollard introduced Mr. Attilio Pedroli, who was present to receive the resolution. On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Attilio Peter Pedroli, Venture Crew 2831, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Attilio has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of September 2016, publicly recognizes Mr. Attilio Peter Pedroli, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. Mr. Winslow presented Mr. Pedroli with the resolution and a county patch and congratulated him on his outstanding achievement. 16-536 09/28/16 Mr. Pedroli discussed his Eagle project which was the creation of a handicap accessible path to Point of Rocks. 15.C. RECOGNIZING FIRST SERGEANT DAVID WAYNE HOLLAND, VIRGINIA STATE POLICE, FOR HIS OUTSTANDING SERVICE TO CHESTERFIELD COUNTY . Mr. Eanes invited Chief Senter and Colonel Dupuis to join him at the podium as he introduced First Sergeant David Wayne Holland. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, on April 1, 1968, Mr. David Wayne Holland joined the Virginia State Police as a Probationary Trooper and was assigned to the Richmond Division, Area 4 Office in Mineral, VA; and WHEREAS, prior to joining the Virginia State Police, Mr. Holland proudly served in the United States Army 101St Airborne Division, Fort Campbell, Kentucky; and WHEREAS, on November 10, 1968, Trooper Holland graduated from the Virginia State Police Academy as a member of the 46th Basic Session, was elected President of his Class, and reported for his first patrol assignment to the Chesapeake Division, Area 32 Office in the City of Portsmouth, Virginia; and WHEREAS, from 1968 to 1976, Trooper Holland dutifully patrolled the highways of Portsmouth, Norfolk and Isle of Wight County;. and WHEREAS, on July 16, 1976, Trooper Holland was promoted to the rank of Sergeant and transferred to the Culpeper Division, Area 12 Office in the town of Warrenton, Virginia; and WHEREAS, on September 1, 1978, Sergeant Holland accepted a promotion to First Sergeant and transferred to the Richmond Division, Area 6 Office in Powhatan County, Virginia; and WHEREAS, since 1978, First Sergeant Holland has served as the Commander of Area 6, which encompasses the City of Colonial Heights and the Counties of Amelia, Chesterfield, and Powhatan; and WHEREAS, First Sergeant Holland assisted in creation and training of the original Virginia State Police TACT Team; and WHEREAS, First Sergeant Holland graduated from the FBI National Academy in 1985; and WHEREAS, First Sergeant Holland was instrumental in the establishment of the Virginia State Police Funeral Coordinator program in 1993 and the advancement of the program through his exceptional leadership and mentoring; and WHEREAS, in his role as a Virginia State Police Funeral Coordinator, First Sergeant Holland has provided superior service to the department and countless families through his 16-537 09/28/16 Ic PC P] A A attention to detail, persistence for perfection, and genuine compassion during times of great loss and sorrow; and WHEREAS, First Sergeant Holland and other representatives of Virginia State Police attended the Federal Emergency Management Agency's Emergency Management Institute in 1994, joining more than 80 Chesterfield County public safety personnel in the Community Integrated Emergency Management Course; and WHEREAS, First Sergeant Holland was an original member of the Chesterfield County Emergency Planning Committee; and WHEREAS, First Sergeant Holland has participated in many fraternal organizations in his area of responsibility and has assisted in the planning and carrying out of 12 Virginia gubernatorial inaugurations, reflecting highly on the Virginia Department of State Police; and WHEREAS, as Commander of State Police Area 6, more than 100 troopers were promoted under First Sergeant Holland's leadership; and WHEREAS, First Sergeant Holland has been extremely supportive of the Chesterfield County Fire and EMS Department, the Chesterfield County Police Department, and the Chesterfield County Sheriff's Office; and WHEREAS, First Sergeant Holland has driven Virginia State Police vehicles in all types of conditions for a total of approximately 1.4 million miles over 48 years with no motor vehicle accidents; and WHEREAS, First Sergeant Holland is one of the longest - serving Area Commanders in Virginia State Police history; and WHEREAS, First Sergeant Holland will retire from the Virginia State Police effective October 1, 2016, after faithfully serving the Commonwealth for 48 years; and WHEREAS, First Sergeant Holland is married to Elaine Holland, has two sons, David Holland with the Chesterfield County Fire and EMS Department and Lieutenant Robby Holland with the Virginia State Police, and has four grandchildren, Grace, Leah, Ella, and Jackson. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of September 2016, publicly recognizes the achievements and cooperative working relationship of First Sergeant David Wayne Holland and expresses appreciation on behalf of all Chesterfield County residents. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to First Sergeant Holland and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-538 09/28/16 Mr. Elswick presented First Sergeant Holland with the resolution and commended him on his outstanding service to the Commonwealth of Virginia and the county. The Board members expressed their gratitude for First Sergeant Holland's many years of dedicated service to the Virginia State Police and congratulated him on a distinguished career. First Sergeant Holland, accompanied by his family, expressed his appreciation to the Board members for their kind remarks. 16. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 17. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 19 1 A9Vn7n4 In Clover Hill Magisterial District, Sports Frog, LLC, HMG Investments, LLC and Waterford Business Center, LC request rezoning from Community Business (C-3) and Light Industrial (I-1) to Regional Business (C-4) with conditional use to permit multifamily, townhouse, exposition center, stadium, arena, outside storage, public address system, electronic message center signs and brewery uses, and conditional use planned development to permit boat sales/service/repair, model homes and exceptions to ordinance requirements and amendment of zoning district map on 105.2 acres located in the northeast and northwest quadrants of Genito Road and Genito Place at Rt. 288. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Regional Mixed use. Tax IDs 731-689-5633, Part of 731-691-3176, 732-688-0178 and 732-689-5376. Mr. Turner stated staff is requesting a deferral to the December 14, 2016 regularly scheduled meeting. Mr. Jack Wilson, representing the applicant, accepted the deferral. Mr. Elswick called for public comment. There being no one to address the deferral, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Holland, the Board deferred Case 16SN0704 until December 14, 2016. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-539 09/28/16 It It P] A A 169N072n In Bermuda Magisterial District, Chesterfield County Utilities Department requests conditional use to permit a utility use that requires a structure (pump station) and amendment of zoning district map in an Agricultural (A) District on 7.4 acres fronting 40 feet on the eastern terminus of Hubert Lane. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Industrial use. Tax ID 829 -644 -Part of 2688. Mr. Turner presented a summary of Case 16SNO720 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Mr. George Hayes, Director of Utilities, accepted the conditions. Mr. Hayes noted staff met with Mr. James Bishop and VDOT, and VDOT has agreed to address Mr. Bishop's concerns relative to a turn lane into the pump station. Mr. Elswick called for public comment. Mr. Bishop thanked the Board for its efforts. Ms. Jaeckle thanked Mr. Bishop for his input on this zoning case and taking the time to get involved. There being no one else to address the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board approved Case 16SN0720, subject to the following conditions: 1. Development Standards. equipment shall comply O, C & I Districts" and standards of the architectural treatment and accessory boxes, equipment. (P) Any building or mechanical with "Architectural Treatment in "Emerging Growth Design District" zoning Ordinance relative to of building exteriors, junction and screening of mechanical 2. Architectural Treatment. The architectural treatment and exterior building materials for the wastewater pump station building shall be compatible and consistent with the building highlighted in Exhibit A. (P) Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16SNO728 In Midlothian Magisterial District, Harold Geyer requests conditional use to permit recreational equipment parking and storage in the front yard and amendment of zoning district map in a Residential (R-12) District on 0.3 acre known as 1106 Tillers Ridge Drive. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential use (2.51 to 4.0 dwelling units per acre). Tax ID 759-701-7968. Mr. Turner presented a summary of Case 16SN0728 and stated both the Planning Commission and staff recommended approval, subject to the conditions. 16-540 09/28/16 Mr. Harold Geyer accepted the conditions. Mr. Elswick called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Holland, the Board approved Case 16SN0728, subject to the following conditions: 1. Non -Transferable Ownership. This Conditional Use approval shall be granted exclusively to Harold Geyer, and shall not be transferable nor run with the land. (P) 2. Use. This Conditional Use approval shall be for the parking of one (1) recreational vehicle having no more than two (2) axels and no greater than thirty-seven (37) feet in length. (P) 3. Location of Recreational Vehicle. The recreational vehicle shall be parked within the front yard, as shown on Exhibit A. a. The parked recreational vehicle shall be setback a minimum of ten (10) feet from the side property line. b. The parked recreational vehicle shall be setback a minimum of six (6) feet from the front property line. (P) 4. Landscaping. A single row of evergreen plantings shall be installed within each of the areas identified as "Landscaping Areas" on Exhibit A to minimize the visibility of the recreational vehicle from the street and adjacent properties. Landscaping Area A (north of the driveway) shall include a minimum of three (3) privets being a minimum of a 3 -gallon plant at the time of planting and a minimum of three (3) eastern cedars with a minimum initial height of three (3) feet. Landscaping Area B (south of the driveway) shall include a minimum of three (3) privets being a minimum of a 3 - gallon plant at the time of planting and a minimum of two (2) eastern cedars with a minimum initial height of three (3) feet. These plantings shall be permitted to be staggered and shall be planted ten (10) feet on center. A plan depicting the landscaping shall be submitted to the Planning Department within thirty (30) days of the approval of this request and vegetation shall be installed within thirty (30) days of the approval of such plan. Other types of evergreen plants may be substituted for those identified in this condition as approved by the Planning Department at the time of plan review. (P) Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16SN0729 In Clover Hill Magisterial District, Frederick Key requests conditional use to permit a business (automobile towing service) incidental to a dwelling and amendment of zoning 16-541 09/28/16 9 Ic PC district map in a Residential (R-15) District on 0.9 acre known as 12116 Brookview Drive. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 739-681-2603. Mr. Turner presented a summary of Case 16SN0729 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Mr. Frederick Key accepted the conditions. Mr. Elswick called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Jaeckle, the Board approved Case 16SN0729, subject to the following conditions: 1. Use: This Conditional Use approval shall be for the operation of an automobile towing service (wrecker business), incidental to a dwelling. (P) 2. Non -Transferable Ownership: This Conditional Use approval shall be granted exclusively to Frederick G. Key, and shall not be transferable with the land. (P) 3. Time Limitation: This Conditional Use shall be granted for a period of five ( 5 ) years. ( P ) 4. Equipment Storage & Maintenance: As part of the business, three (3) wrecker trucks may be parked on the property. All repair work for the wrecker trucks shall be conducted entirely within the existing garage. With the exception of the applicant's wrecker, which may be parked behind the rear of the dwelling, all wreckers shall be parked inside the existing garage. No other equipment or materials may be parked or stored on the property, unless it is concealed within the dwelling or an accessory structure. (P) 5. Wrecked Vehicle Storage. No vehicles awaiting repair or an insurance estimate may be parked or stored on the property. 6. Location of Use: The Conditional Use shall be confined to the dwelling, accessory buildings, and the storage and parking areas noted on Exhibit A, dated July 21, 2016. There shall be no exterior additions or alterations to the existing structures to accommodate this use. (P) 7. Employees and Clients: No more than one (1) employee shall be permitted to work on the premises, other than family member employees that live on the premises. No clients shall be permitted on the property. (P) 8. Group Assembly: Group assembly connected with this operation shall be prohibited. (P) 9. Deliveries: Deliveries to or from this use by a tractor trailer truck shall be prohibited. (P) 16-542 09/28/16 10. Signage: There shall be no signs identifying this use. (P) 11. Hours of Operation: Except for the applicant's wrecker, the automobile towing service (wrecker business), shall be limited to Monday through Saturday from 7:00 a.m. to 7:00 p.m. There shall be no operation of the use on Sunday. (P) Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 1Agwn71n In Matoaca Magisterial District, Margaret D. Hicks requests conditional use to permit a business (fish hatchery) incidental to a dwelling and amendment of zoning district map in an Agricultural (A) District on 2.3 acres known as 7600 Qualla Road. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Residential Agricultural use (maximum of 0.5 dwellings per acre). Tax ID 744-668-8930. Mr. Turner presented a summary of Case 16SN0730 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Ms. Margaret Hicks accepted the conditions. Mr. Elswick called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Ms. Haley, the Board approved Case 16SN0730, subject to the following conditions: 1. Non -Transferable Ownership: This Conditional Use approval shall be granted exclusively to Margaret Hicks, and shall not be transferable with the land. (P) 2. Use: This Conditional Use approval shall be for the operation of a business (outdoor wholesale fish hatchery), incidental to a dwelling. (P) 3. Location of Use: The use shall be confined to the existing dwelling, accessory buildings and the outdoor fish hatcheries that are noted on Exhibit A, dated July 1, 2016. (P) 4. Employees and Clients: No more than one (1) employee shall be permitted to work on the premises, other than family member employees that live on the premises. No clients shall be permitted on the property. (P) 5. Equipment/Vehicles. No more than one (1) vehicle associated with the business shall be parked on the premises. The vehicle shall not exceed 10,000 pounds or have more than 2 axles. (P) 16-543 09/28/16 It F 9 A 6. Signage: There shall be no signs identifying this use. (P) Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16SN0731 In Clover Hill Magisterial District, Kenneth Tyrone Mitchell requests amendment of conditional use (07SN0362) relative to a computer -controlled, variable message, electronic sign and amendment of zoning district map in an Agricultural (A) District on 30.1 acres lying 980 feet off the north line of Hicks Road, across from Lockhart Road. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Mixed Use uses. Tax ID 759-694-3145. Mr. Turner presented a summary of Case 16SN0731 and stated both the Planning Commission and staff recommended approval, subject to the condition. Mr. Kenneth Tyrone Mitchell accepted the condition. Mr. Elswick called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Holland, the Board approved Case 16SN0731, subject to the following condition: With the approval of this request, Proffered Condition 2.c. and 2.f. of Case 07SN0362 shall be amended as outlined below. All other conditions of Case 07SN0362 shall remain in force and effect. Electronic Sign. In addition to Ordinance requirements, any computer -controlled, variable message, electronic sign shall conform to the following standards: a. Copy shall be limited to a maximum of four (4) lines and shall not move but may fade; b. The message or display shall be programmed to change no more than once every ten (10) seconds. C. Deleted. d. Flashing and traveling messages shall be prohibited; e. Bijou lighting and animation effects shall be prohibited; f. Brightness shall be limited so as not to exceed 0.3 foot candles above ambient light as measured using a foot candle meter at a distance of 81 feet. The computer -controlled, variable message, electronic sign shall have a photocell that automatically adjusts the brightness according to ambient light conditions. (P) Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-544 09/28/16 17SN0533 In Bermuda Magisterial District, Chesterfield County Board of Supervisors request a conditional use planned development to permit exceptions to ordinance requirements relative to setbacks and square footage of accessory buildings and amendment of zoning district map in a Residential (R-7) District on 0.7 acre located in the western corner of Bermuda Avenue and Hanover Street. Density will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre) . Tax IDs 828-641-9514 and 9527. Mr. Turner presented a summary of Case 17SN0533 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Mr. Elswick called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Ms. Haley, the Board approved Case 17SN0533, subject to the following conditions: 1. Non -Transferable Ownership: This Conditional Use approval shall be granted exclusively to Margaret Hicks, and shall not be transferable with the land. (P) 2. Use: This Conditional Use approval shall be for the operation of a business (outdoor wholesale fish hatchery), incidental to a dwelling. (P) 3. Location of Use: The use shall be confined to the existing dwelling, accessory buildings and the outdoor fish hatcheries that are noted on Exhibit A, dated July 1, 2016. (P) 4. Employees and Clients: No more than one (1) employee shall be permitted to work on the premises, other than family member employees that live on the premises. No clients shall be permitted on the property. (P) 5. Equipment/Vehicles. No more than one (1) vehicle associated with the business shall be parked on the premises. The vehicle shall not exceed 10,000 pounds or have more than 2 axles. (P) 6. Signage: There shall be no signs identifying this use. (P) Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 1 g CATn'7 11 In Midlothian Magisterial District, Johnson Development Association, Inc. requests an exception to Section 18-60 of the Utility Ordinance for required sewer connection and amendment of zoning district map in a General Business (C-5) District on 11 acres located in the southeast corner of Midlothian Turnpike and Otterdale Woods Road. Density will be controlled by zoning conditions or Ordinance standards. The 16-545 09/28/16 9 F 6 % A A Comprehensive Plan suggests the property is appropriate for Suburban Commercial District and Planned Transition Area uses. Tax IDs 721-709-7721 and 722-709-0435. Mr. Turner presented a summary of Case 16SN0732 and stated the Planning Commission recommended approval subject to the conditions. He further stated staff recommended denial because the proposal adversely affects achieving the highest and best land use suggested by the Comprehensive Plan and it adversely impacts the extension of the public sewer system to area properties. Mr. Jack Wilson, representing the applicant, accepted the conditions and requested that the Board approve the request as recommended by the Planning Commission. Mr. Elswick called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Holland, the Board approved Case 16SN0732, subject to the following conditions: 1. Utility Easements. Any site plan or building permit for the subject parcels shall provide and dedicate public easements in locations acceptable to the Utilities Department to accommodate the future extension of the public wastewater system. Such easements shall be dedicated prior to site plan approval. (U) 2. Extension of Utilities. In the event that the public sewer system is extended onto the south side of Midlothian Turnpike (State Route 60) to a point within 200 feet of the subject property, the public wastewater system shall be extended to a point acceptable to the Utilities Department and all uses requiring wastewater shall be connected to the public system. (U) Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16SN0712 (AMENDED) In Clover Hill Magisterial District, Allen Kidd requests rezoning from Corporate Office (0-2) to Residential (R-12) on 2.0 acres plus amendment of zoning (Case 01SN0245) on 1 acre relative to buffers in a Corporate Office (0-2) District and amendment of zoning district map on a 3.0 acre tract fronting 450 feet on the west line of North Arch Road, 130 feet south of Knightsbridge Road. Residential use of up to 3.36 units per acre is permitted in the Residential (R-12) District. The Comprehensive Plan suggests the property is appropriate for Neighborhood Office use. Tax IDs 752-705- 2726 and 3446. Mr. Turner presented a summary of Case 16SN0712 and stated the Planning Commission recommended approval of both the Conditional Use (Request 1) and the Amendment to Buffer (Request 2). He further stated staff recommended approval of the Amendment to Buffer (Request 2) and denial of the Conditional Use (Request 1) because the Comprehensive Plan suggests office, not residential uses, as an appropriate land 16-546 09/28/16 use transition along Arch Road (major arterial) and because while proffered conditions limit dwelling improvements, lack of any occupancy limitation would permit transfer of residential use, potentially impacting future redevelopment for office use. Mr. Jack Wilson, representing the applicant, accepted the conditions and requested that the Board approve the request as recommended by the Planning Commission. Mr. Elswick called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Jaeckle, the Board approved Requests 1 and 2 of Case 16SN0712, and acceptance of the following proffered conditions: The property owner and applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors and assigns, proffer that the property under consideration (the "Property") will be developed according to the following proffers if, and only if, the request submitted herewith is granted with only those conditions agreed to by the owner and applicant. In the event this request is denied or approved with conditions not agreed to by the owner and applicant, the proffers shall immediately be null and void and of no further force or effect. The Applicant hereby amends Proffered Condition 10 of Case O1SN0245 to read as follows: 1. Buffer. With any new office development, a fifty (50) foot buffer shall be provided along the western property line in accordance with the requirements of the Zoning Ordinance. (P) (Note: Except as amended herein, all previous conditions of zoning approved in Case 01SN0245 shall remain in full force and effect.) 2. Single -Family Dwelling. One (1) single-family dwelling shall be permitted on the property known as GPIN 752- 705-2726 with the following provisions. a. Additions or Alterations. No additions or alterations to the existing structures shall be permitted, as shown on Exhibit A. Further, any additional accessory buildings shall be prohibited on the property. This condition shall not preclude normal maintenance for existing improvements or repairs as required by building code. b. Replacement of Dwelling & Accessory Buildings. i. The dwelling shall not be replaced once it is removed from the property. This condition shall not preclude rebuilding or repairing of the dwelling that is damaged by a natural disaster or other act of God, or an accidental fire. 16-547 09/28/16 PC D P] A ii. If any accessory buildings are removed prior to any new office development on the property occurs, the accessory buildings may be replaced. With the commencement of any new office development, all of the existing accessory structures shall be removed from the property. C. Fence. The existing six (6) and eight (8) foot tall fence along the western property line, as shown on Exhibit A, shall be maintained. d. Landscaping. A row of existing evergreens trees along the western property line, as shown on Exhibit A, shall be maintained. (P) Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 18. PUBLIC HEARINGS 18.A. TO CONSIDER AN AMENDMENT TO THE COUNTY CODE RELATING TO LIMITED EVENTS IN AGRICULTURAL (A) DISTRICTS Mr. Ray Cash stated this date and time has been advertised for a public hearing for the Board to consider an amendment to the County Code relating to limited events in Agricultural (A) Districts. Mr. Elswick called for public comment. There being no one to address the issue, the public hearing was closed. Mr. Elswick asked Mr. Mincks about the feasibility of amending the ordinance to authorize the director of planning to approve any request where the property is under fifty acres. Mr. Mincks stated the ordinance could be amended to authorize the director of planning to approve any request where the property is less than fifty acres. On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following ordinance, as amended: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19.1-52, 19.1-53 AND 19.1-570 OF THE ZONING ORDINANCE RELATING TO LIMITED EVENTS IN AGRICULTURAL DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-52, 19.1-53 and 19.1-570 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 19.1 ZONING 16-548 09/28/16 C•Z•ZA Sec. 19.1-52. Uses Generally. rz•=•1 Sec. 19.1-53. Restricted Uses Listed as "R" or "RS". A Districts a. Use is located on a minimum of 50 acres unless the director of planning determines that the use could be located on less than 50 acres and still meet the standards of this section; b. Use lasts for a single calendar day for a maximum of 18 hours; c. Use occurs a maximum of 4 calendar days per calendar year; d. Use does not occur on consecutive calendar days; e. Use does not allow overnight stays; f. Permanent facilities, such as, but not limited to, pavilions, stages, auditoriums, bathrooms or booths are not constructed to accommodate the use; g. Temporary improvements to accommodate the use shall be permitted provided they are removed within 48 hours of the event's cessation; and h. If a music or entertainment permit is not required by Article II of Chapter 3 of the county code, a planning permit is obtained from the planning department for the event. Nothing herein shall negate the requirement to obtain a music or entertainment permit if required by the county code. Event, limited: A gathering at which a fee is charged for the purpose of viewing, listening to, or participating in an entertainment or social activity. A limited event shall not include one for which a voluntary donation is accepted in lieu of a fee. • • • 16-549 09/28/16 I W 19 P7 A A (2) That this ordinance shall become effective immediately upon adoption. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 18.B. TO CONSIDER THE FY2018 TRANSPORTATION ALTERNATIVES PROJECT Mr. Smith stated this date and time has been advertised for a public hearing to consider the FY2018 Transportation Alternatives Project. Mr. Elswick called for public comment. There being no one to address the issue, the public hearing was closed. Mr. Holland expressed his approval of the project. On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, it is necessary that the local governing body request, by resolution, approval of a proposed transportation alternatives project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the Commonwealth Transportation Board provide funding for the Stratton Park Pedestrian Improvements project. AND, BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $1,100,000 for construction of the Stratton Park Pedestrian Improvements project. And, further, the Board took the following actions: if selected and approved, appropriated $880,000 in anticipated VDOT reimbursements; transferred from the General Road Improvements Account, $220,000 for the local match; authorized the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/ mitigation agreements, and surety agreements, acceptable to the County Attorney; authorized the County Administrator to proceed with the design and right-of-way acquisition, including advertisement of an eminent domain public hearing if necessary and to accept the conveyance of right-of-way and easements that are acquired; authorized the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and authorized the Director of Purchasing to proceed with the advertisement of a construction contract for the project. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 16-550 09/28/16 18.C. TO CONSIDER AMENDMENTS TO SECTION 16-2 OF THE COUNTY CODE RELATING TO APPROVAL OF LICENSE AGREEMENTS BY THE COUNTY ADMINISTRATOR OR HIS DESIGNEE Mr. Mincks stated this date and time has been advertised for a public hearing for the Board to consider amendments to the County Code relating to approval of license agreements by the County Administrator or his designee. In response to Mr. Winslow's inquiry about a reporting requirement, Mr. Mincks stated there is no such reporting requirement in this amendment. Mr. Elswick called for public comment. Mr. Freddy Boisseau asked the Board to reconsider the ordinance amendment. He expressed his concern that delegating legislative power to another body can sometimes lead to abuse and the inability to have proper oversight. He stated he would like to see a reporting requirement and an appeal process. Ms. Jaeckle discussed cutting the bureaucracy and reducing staff time dealing with items that do not seem to affect the public. Ms. Haley stated staff and administration have more insight into these isolated issues than the Board, and it makes more sense that they are the ones to make these decisions. She further stated citizens still have a voice with their Board members. There being no one else to address the issue, the public hearing was closed. Mr. Holland stated his support for delegating these tasks to the county administrator or his designee. Ms. Jaeckle noted the current process is not unlike the proposed ordinance amendment. Mr. Winslow stated it is unlikely a request would be improperly denied. Mr. Elswick requested the ordinance be amended to include an appeal process. , On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following ordinance, as amended: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 16-2 RELATING TO APPROVAL OF LICENSE AGREEMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 16-2 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: 16-551 09/28/16 K A D Sec. 16-2. Approval required; requirements; inspections. a. No person shall do work of any kind in any street, highway, public right-of-way, easement or other area dedicated to public use within the county, without having first made application, accompanied by a plan or sketch, to the county administrator or his designee, and having received from the county administrator or his designee approval to do the work and use the area. b. All construction or repair work of any nature performed by any person shall be performed according to the approved plans and specifications and the written instructions of the county administrator or his designee. The county administrator or his designee, however, is hereby vested with the authority to waive the requirements of formal plans or specifications where the work to be done is of a routine nature and is so limited in scope as not to require detailed plans and specifications for its proper execution. c. The county administrator or his designee shall be notified immediately upon completion of the work for which the approval was granted in order to enable prompt inspection of the work. d. A person making an application under this section who is aggrieved by a decision of the county administrator or his designee may appeal that decision to the Board of Supervisors by filing an appeal with the Clerk of the Board no later than 30 days after the date of such decision. No other person shall have standing to file an appeal. (2) That this ordinance shall become effective immediately upon adoption. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 18.D. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE ACQUISITION OF A PERMANENT DRAINAGE EASEMENT FOR THE OLD BERMUDA HUNDRED ROAD AT OLD STAGE ROAD IMPROVEMENTS PROJECT Mr. Harmon stated this date and time has been advertised for a public hearing for the Board to consider the exercise of eminent domain for the acquisition of a permanent drainage easement for the Old Bermuda Hundred Road at Old Stage Road Improvements Project. Mr. Elswick called for public comment. There being no one to address the issue, the public hearing was closed. Mr. Holland inquired how long staff had tried to locate the heirs of the property. Mr. Harmon stated staff had tried to locate the heirs for about two months. 16-552 09/28/16 In response to Mr. Holland's inquiry about the value of the property, Mr. Harmon confirmed the value was correct because the land to be acquired is a very narrow strip of property that cannot be developed and has minimal value on its own. On motion of Ms. Haley, seconded by Ms. Jaeckle, the Board authorized the County Attorney to proceed with eminent domain for the acquisition of a 10 -foot permanent drainage easement for the Old Bermuda Hundred Road at Old Stage Road Improvements Project across the property of the Heirs of Thomas Howlett and any other unknown owners as shown on the plat filed with the papers of this Board and authorized staff to enter and take such easement prior to eminent domain proceedings. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. 19. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits or zoning requests. 20. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. P] 11. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(1), CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE PERFORMANCE OF A SPECIFIC COUNTY EMPLOYEE On motion of Ms. Haley, seconded by Mr. Winslow, the Board went into closed session pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific county employee. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. Reconvening: On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which 16-553 09/28/16 A A D this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Winslow: Aye. Ms. Haley: Aye. Mr. Holland: Aye. Ms. Jaeckle: Aye. Mr. Elswick: Aye. Mr. Elswick stated the Board members are pleased with Dr. Casey's performance; they will continue to let him know about his performance; and they look forward to a long and productive relationship with him. 21. ADJOURNMENT On motion of Ms. Haley, seconded by Mr. Holland, the Board adjourned at 8:44 p.m. until October 12, 2016 at 3 p.m. Ayes: Elswick, Jaeckle, Winslow, Holland and Haley. Nays: None. Jesr6ph P. Casey County Administrator 5-u�- ��-Mk StepheA A. Elswick Chairman 16-554 09/28/16 PC PC