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2016-12-14 Packetfiiimffiwm� Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 5.A. Subiect: Resolution Recognizing Mr. Joseph A. "Joe" Horbal, Commissioner of the Revenue, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board of Supervisors will recognize Mr. Joseph A. Horbal, Commissioner of the Revenue, upon his retirement. Mr. Horbal served the citizens of Chesterfield County for nearly 37 years. He began work with the Office of the Commissioner of the Revenue in 1980 as a field auditor, was promoted to assistant commissioner of the revenue in 1981, with title changed to chief deputy commissioner in 1996, and became commissioner of the revenue in 2003. His positive contributions to the citizens of Chesterfield County will be felt for many years to come. Preparer: Timothy M. McPeters Title: Chief Deputy Commissioner of the Revenue Attachments: ■ Yes F-1 No RECOGNIZING MR. JOSEPH A. "JOE" HORBAL UPON HIS RETIREMENT WHEREAS, Mr. Joseph A. "Joe" Horbal will retire as Commissioner of the Revenue from Chesterfield County on January 1, 2017; and WHEREAS, armed with an undergraduate degree from the University of Richmond, Mr. Horbal began serving Chesterfield County on July 7, 1980, as a field auditor for the Commissioner of Revenue, generating over $1 million in audit revenue in his first year; and WHEREAS, Mr. Horbal's exemplary performance and service moved him rapidly through the ranks, earning him the promotion to assistant commissioner in 1981, with a title change to chief deputy commissioner in 1996, and ultimately promotion to commissioner of the revenue on March 1, 2003, with subsequent election and re -elections as commissioner of the revenue to the present; and WHEREAS, Mr. Horbal has served the citizens of Chesterfield with marked integrity, making assessments and other determinations pursuing the letter and intent of the law, regardless of popular opinion, external pressures, or consequences; and WHEREAS, Mr. Horbal made customer service a continuous hallmark of his office, by creating and improving processes that followed a business model and put the taxpayers (his "customers") first, insisting on direct accessibility to the office, with a standard that each taxpayer reach a "live" person on the phone or in person or receive a personal response by mail when contacting the office for support; and WHEREAS, during his more than 13 years as commissioner, Mr. Horbal confidently managed growth and change in his office and its processes, evaluating opportunities, rejecting some and implementing others, most recently championing the development of a new comprehensive tax management system to ensure that the office and his successor are well-prepared technologically for the future; and WHEREAS, Mr. Horbal promoted professional development of his staff, and thus high-quality service to the county, with support for, and continuous evaluation of, career development programs and professional associations allowing his staff to grow in their work; and WHEREAS, Mr. Horbal understood the importance of his professional responsibility beyond the office, and in so doing became an active proponent, in the General Assembly and otherwise, of issues important to Chesterfield County and to his fellow commissioners; and WHEREAS, Mr. Horbal achieved outstanding professional recognition through certification as a Master Commissioner of the Revenue from the University of Virginia Center for Public Service, as well as through his participation as president of the Central District and leadership in the Virginia Commissioners of the Revenue Association; and 000002 WHEREAS, more than anything else, Mr. Horbal has been a committed and professional civil servant, a loyal friend to many, a loving father, and a devoted husband, whose sense of honor and integrity endures and leaves a legacy for us at the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2016, publicly recognizes the contributions of Mr. Joseph A. ("Joe") Horbal to the citizens and administration of Chesterfield County and extends appreciation for his commitment to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Horbal and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 5.6. Subject: Resolution Recognizing Mr. Richard A. Cordle, Treasurer, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board of Supervisors will recognize Mr. Richard A. Cordle, Treasurer, upon his retirement. Mr. Cordle served the citizens of Chesterfield County for over 28 years. He began work with the County Treasurer's Office as Chief Deputy Treasurer in April 1988 and was first elected Treasurer in November 1991. Mr. Cordle's passion for education, customer service, innovation, and process improvement has established Chesterfield as a leader in treasury management throughout the Commonwealth. Preparer: Carey Adams Title: Chief Deputy Treasurer Attachments: 0 Yes F� No # 000004 RECOGNIZING MR. RICHARD A. CORDLE UPON HIS RETIREMENT WHEREAS, Mr. Richard A. Cordle, after earning an undergraduate degree from Virginia Commonwealth University and holding positions of increasing responsibility in the private sector and with the Commonwealth of Virginia, began his career with Chesterfield County in 1988 as Chief Deputy Treasurer; and WHEREAS, in June 1991, Mr. Cordle was appointed Treasurer upon the retirement of Treasurer Mary Arline McGuire; and WHEREAS, in November 1991, Mr. Cordle was first elected Treasurer by the citizens of the county and was subsequently re-elected six times, each without opposition; and WHEREAS, under Mr. Cordle's leadership, the county became known as a leader in the Commonwealth for customer service, innovation, and excellence in treasury management; and WHEREAS, Mr. Cordle was passionate about education and self-improvement and believed that education should be a life-long pursuit and that occupational education should be meaningful, practical, job specific, and enjoyable; and WHEREAS, Mr. Cordle worked diligently to create and promote treasury education through the Treasurers' Association of Virginia, participating in the development of Treasurer and Deputy Treasurer certification programs and the office accreditation program, and he also developed and instructed numerous classes throughout his tenure on important topics such as customer service; and WHEREAS, Mr. Cordle served as the Dean of the School of Applied Business and Technology for Chesterfield University from August 2005 to July 2009, and during his term, he and the board of advisors were instrumental in launching a technology certificate program, which included hands-on learning experiences; and WHEREAS, Mr. Cordle actively participated on numerous boards and committees, including serving as chairman of the VACo/VML Pooled OPEB Trust Board and the County Supplemental Retirement Plan, and as a member of the Wells Fargo Treasury Management Advisory Council and the county Information Technology Steering Committee; and WHEREAS, Mr. Cordle was recognized for his exceptional leadership skills and abilities by being selected as President of the Treasurers' Association of Virginia in 2003, and, in addition, was awarded the Jefferson Award in 1996, the President's Award in 2002, the Commonwealth Award in 2004, and the Treasurer of the Year Award in 2012 by the Association for his excellent contributions; and 0 U�� WHEREAS, Mr. Cordle implemented many innovations and process improvements as Treasurer which enhanced customer service and saved taxpayers tens of thousands of dollars, which included the combination of personal property tax and vehicle decal billings, the subsequent elimination of the vehicle decal, the automation of delinquent collection actions such as the State Set -Off Debt and Vehicle Registration Withholding Programs, the automation of the real estate tax billing and payment processes involving mortgage companies and tax services, and the implementation of a state-of- the-art cash receipts system; and WHEREAS, Mr. Cordle commendably performed his duties as the county's tax collector, consistently collecting over 99 percent of property taxes levied during his tenure; and WHEREAS, Mr. Cordle also performed his duties as the county's chief investment officer in an outstanding manner by maximizing the interest earned on collected funds and consistently garnering rates of return exceeding state and national benchmarks; and WHEREAS, Mr. Cordle was responsible for safeguarding county funds under his control, maintaining accurate accounting records, and establishing and maintaining a strong system of internal controls and management oversight that ensured fiscal integrity and helped attain and maintain the county's coveted AAA bond rating from all three rating agencies; and WHEREAS, Mr. Cordle was a talented leader and consummate team player who genuinely cared about his staff and worked persistently to cultivate an environment where staff could grow and excel, always armed with a smile, a quick wit and a great sense of humor; and WHEREAS, Mr. Cordle worked diligently to hire and retain exceptional personnel committed to customer service and excellence; and WHEREAS, Mr. Cordle was passionate about serving all customers with fairness and excellence and, leading by example, worked tirelessly alongside staff, assisting hundreds of walk-in taxpayers around tax due dates; and WHEREAS, Mr. Cordle sincerely appreciated the excellent efforts of his staff to provide world-class service daily and during stressful peak workload periods, and showed his gratitude in many different ways including the Richard's Rewards Program and single-handedly preparing holiday meals for all staff; and WHEREAS, Mr. Cordle solicited customer feedback to monitor service and received consistently excellent feedback on the service provided; and WHEREAS, Mr. Cordle encouraged participation in each of the county's employee satisfaction surveys, and his office always ranked as one of the top departments within the county to work; and ►000a� WHEREAS, Mr. Cordle will be sorely missed for his exceptional leadership, his faithful service, his unwavering commitment to education, and his dedication to excellence in customer service and treasury management. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2016, publicly recognizes Mr. Richard A. Cordle for his 28 years of exemplary service to the residents of Chesterfield County, and conveys to Mr. Cordle best wishes for a long, happy, and fulfilling retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Cordle and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0001007 -i I a A A :3 0 :43 K! Meeting Date: December 14, 2016 Item Number: 6.A. Work Session to Discuss Revitalization and Preservation Areas for Purposes of Implementing the Road Cash Proffer Policy County Administrator's Comments: County Administrator:, Board Action Requested: The Board is requested to hold a work session to discuss locational criteria for designating Revitalization Areas for purposes of implementing the Road Cash Proffer Policy. If such locational criteria are acceptable to the Board, then the Board can approve the Proposed Revitalization Area Map (attached). If the Board provides further feedback to staff, then staff will take this information, and bring recommendations to the Board for further consideration on January 25, 2017. Following action on Revitalization Areas, staff will bring forward additional criteria pertaining to Preservation Areas. The Board recently amended the Road Cash Proffer Policy, which allows the County to consider unique circumstances for revitalization or preservation projects when the development proposal meets established locational or other criteria for revitalization or preservation. For development proposals considered under these circumstances, a road cash proffer will not be accepted. Staff has reviewed various approaches for establishing such locational criteria and understands there are important questions about such approaches. Preparer: Carl Schlaudt Title: — Revitalization Manager 31:97530.1 Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Revitalization Area Questions Relief from the road cash proffer in Revitalization Areas should encourage private investment, which can be a catalyst for community revitalization. Key questions in establishing Revitalization Areas include: Question 1: What criteria should define Revitalization Areas? Discussion: Criteria should be objective, measurable, reliable, and valid indicators of revitalization need. This approach would help provide fairness, consistency, and predictability in the zoning process. In addition, this approach would help focus and prioritize revitalization initiatives in areas of greatest need. Quantitative indicator data are readily available and can be easily applied to specific geographic areas. Question 2: How will revitalization criteria be evaluated? Discussion: Revitalization indicator data is already updated and reviewed annually as part of the regular work of the Revitalization Office. Measures of improved revitalization, such as investment and property maintenance, are best observed over time. Program effectiveness should be evaluated every few years or as significant community changes occur. Question 3: Should Revitalization Areas be shown on a map? Discussion: The benefits of showing such areas on a map include certainty and predictability for the development community, efficient and expedient zoning application review, transparency, and communicating a clear commitment to areas in need of revitalization. Conversely, showing such areas on a map may foster or reinforce negative perceptions of such areas, and/or incompletely indicate all areas in need of revitalization. Staff believes the advantages of showing such areas on a map outweigh the disadvantages. Question 4: How should other parts of the county, not located in Revitalization Areas, be sustained? Discussion: The Road Cash Proffer Policy allows case-by-case evaluation of transportation impacts of development projects outside of revitalization and preservation areas. In some cases, the road cash proffer amount may be significantly reduced. fl U00.9 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA In addition, the policy also applies to preservation, which differs from revitalization. Due to the complexity of evaluating locational and other criteria, staff recommends a phased review process, beginning with this work session review of Revitalization Area criteria. Afterwards, it would be appropriate to evaluate criteria for preservation, village, or other geographic areas where the road cash proffer would not be accepted. Recommended Revitalization Area Criteria Staff recommends the following general framework for Revitalization Areas. 1) Purpose: Revitalization Areas are largely developed, older areas with a significant need for revitalization and new investment. Decreasing the cost of development, by permitting the road cash proffer to be zero in these areas, can be a catalyst for community revitalization. 2) Criteria: We propose a criteria -driven approach for designating these areas. These criteria include the following indicators of revitalization need: • Assessment Trends • Building Age • Community Development Block Grant (CDBG) Eligible Areas • Crime Incidents • Elementary School Average Daily Attendance • Elementary School Free and Reduced Price Lunch Participation • Elementary School Student Transiency • Elementary School Test Scores • Housing Cost Burden (Renter, Owner -Occupied, and Overall) • Housing Vacancy • Owner Occupancy • Property Maintenance Violations 3) Mapping: We propose to map areas indicating greatest revitalization need, based on the above criteria, to provide certainty, transparency, and predictability in the zoning process. The attached map illustrates this approach, and includes CDBG-eligible areas that are contiguous to areas of greatest revitalization need. . ",'IN 0 3 ^y URfll! CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 AGENDA 4) Relationship to Revitalization Efforts: Revitalization Areas provide a geographic focus for county revitalization efforts, such as zoning case review, incentives, proactive property maintenance code enforcement, public infrastructure reinvestment, and community partnerships. 5) Amendments: Staff will annually review revitalization indicators and will bring forward amendments to designated Revitalization Areas as needed. We anticipate map changes (which may increase or decrease the boundaries and/or size of Revitalization Areas) could potentially be made every few years, as a result of monitored trend data. The Board may also wish to review and amend these areas as necessary. 6) Other Revitalization Areas: Other Revitalization Areas may also be identified through the zoning process, in order to be reasonably flexible and apply common sense factors, for properties located within areas of demonstrable revitalization need. Such need may be determined by considering objective indicators in addition to those listed in item 2, above. Staff will work collaboratively with the Planning Commission and area residents to refine such locations on a case-by-case basis. 0 G 0 0 11 • • A: o� Nn 0 .� N .� .y Q' d i N d U CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA RB3N�A Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 7.A. Subject: Deferred Item - Adoption of Proposed Charter Amendments County Administrator's Comments: County Administrator: BoardActionAction Requested: The Board is requested to adopt the proposed charter amendments and forward them to the General Assembly. Summary of Information: Staff has gathered citizen input on the proposed charter amendments through individual meetings and conversations; the November 16 public hearing; and the community meeting held on December 1. The attached document reflects changes to the original charter amendment proposal based on the feedback received both from citizens and Board members. Staff recommends that the attached version of the proposed charter amendments be adopted by the Board and forwarded to the General Assembly for its consideration during the 2017 General Assembly session. Preparer: Jeffrey L. Mincks Title: County Attorney 0425:97700.1 Attachments: 1:1 Yes ® No # 000013 § I.I. Charter. The General Assembly hereby charters the County of Chesterfield, a political subdivision of the Commonwealth of Virginia, as a county within the Commonwealth of Virginia and as such shall have perpetual succession and all other powers and responsibilities granted by this charter or general law. § 1.2. Transition to charter form of government. Upon granting of this charter, the County of Chesterfield shall be liable for the bonded indebtedness and current debts and obligations of the County of Chesterfield as such obligations exist immediately preceding existence of the Charter. The County of Chesterfield shall succeed in right and title to all assets, properties, contracts and rights of every nature then possessed by the county, including all money belonging to the county and its books, records, papers and all other things of value. All ordinances, rules, regulations, policies and orders made by the County of Chesterfield, all Special Acts of the General Assembly conferring any authority, powers and privileges upon the County of Chesterfield, in force at the effective date of this charter insofar as they, or any portion thereof are not inconsistent herewith, shall remain in full force and effect until amended or repealed in accordance with the provisions of this charter and general law. The County of Chesterfield shall succeed to all rights and privileges of the former county with respect to laws under which its water supply system and its sewerage and sewage disposal system have been and are being installed, maintained and operated. All the county levies and taxes, both current and delinquent, and all school and other funds held by the Commonwealth to the credit of the County of Chesterfield shall be turned over to the chartered County of Chesterfield. The tax levy and assessments made for the current and ensuing year or years shall stand as the levy and assessment of the county. All contracts entered into by the county for materials or supplies or construction work in force on the date of chartering shall thereby become the contracts of the chartered county. § 1.3. Transition of office holders. Upon granting of the charter the persons holding office as members of the board of supervisors of the county at the moment of the granting of a charter shall become members of and shall constitute the Board of Supervisors of the County of Chesterfield and shall continue to constitute such board until the election and qualification of their successors subject to the following specific requirements and qualifications: As members of the new board of supervisors they shall continue to have and exercise all of the rights, powers, and privileges conferred on such board, and shall be subject to all of the duties, liabilities and restrictions now imposed by law on the government of counties using the nonoptional form of government and as vested in members of the board by the provisions of this charter. 0600x4 0423(25):97408.3 1 Draft Revised 12/02/16 Those persons who shall hold office as Commonwealth's attorney, clerk of the circuit court, sheriff, treasurer and commissioner of revenue, immediately preceding granting of a charter, shall by virtue of such chartering become respectively the Commonwealth's attorney, clerk of the circuit court, sheriff, treasurer and commissioner of revenue of the County of Chesterfield, and shall continue to hold office until the expiration of the respective terms for which they were elected or appointed and until their successors have been elected and have qualified. Such officers and their successors shall have and exercise all of the rights, powers and privileges conferred upon them and shall be subject to all of the duties, liabilities and restrictions imposed by law upon such officers of counties of the Commonwealth. § 1.4. Effective date. This charter shall be in effect from January 1, 1988, and thereafter until repealed or amended as provided by law. CHAPTER 2. POWERS OF COUNTY § 2.1. General grant of powers. The powers set forth in title 15.2 of the Code of Virginia, and all other powers which are now or may be conferred upon or delegated to counties under the Constitution and laws of the Commonwealth and all other powers pertinent to the conduct of a county are hereby specifically conferred upon the County of Chesterfield, and no enumeration of particular powers in this charter shall be held to be exclusive but shall be held to be in addition to this general grant of powers. The scope of all powers conferred by this charter shall be liberally interpreted so as to best effectuate the responsibility of the board of supervisors to perform its duty to govern the county. § 2.2. Additional powers. In addition to the powers granted by other sections of this charter and general law, the county shall have the power to raise annually by taxes and assessments as permitted by general law, in the -ee S -such sums of money as the board shall deem necessary to pay the debts and defray the expenses of the county, in such manner as the board shall deem expedient. In addition to, but not as a limitation upon this general grant of power the county shall have power to levy and collect ad valorem taxes on real estate and tangible personal property and machinery and tools; to levy and collect taxes on hotel and motel rooms; to levy and collect business taxes, local general retail sales and use tax as provided by law; unless prohibited by general law to require licenses, prohibit the conduct of any business, profession, vocation or calling without such a license, require taxes to be paid on such licenses in respect of all businesses, professions, vocations and callings which cannot, in the opinion of the board be reached by the ad valorem system; to franchise any business or calling so as to protect the public interest; and to require licenses of all owners of vehicles of all kinds. In addition to the other powers conferred by law, the County of Chesterfield shall have the power to impose, levy and collect, in such manner as its board may deem expedient, a consumer tax upon the amount paid for the use of water, gas, electricity, telephene, *encommunications services, and any other public utility service within the county or upon 0423(25):97408.3 2 Draft Revised 12/02/16 0 U 0 0 i the amount paid for any one or more of such public utility services, subject to provisions of general law and may provide that such tax shall be added to and collected with bills rendered consumers and subscribers for such services. The county may establish and collect such fees as the board of supervisors may deem reasonable for the rendering of special services. § 2.3. Acquisition of real estate. In addition to the powers granted by other sections of this charter the county may acquire property within or without its boundaries for any of its facilities or functions, in fee simple or lesser interest or estate, by purchase, gift, devise, lease, or eminent domain for property within the county, and may sell, lease, hold, manage, and control such property as the county's interest may require. No judicial process need precede the exercise of these powers except for acquisition of property by eminent domain. § 2.4. Special districts. The county, in addition to any other authority provided by law, may by ordinance create special districts or areas within the county if those areas desire additional or more complete governmental services than are desired in the county as a whole. The board of supervisors shall have the power to levy a higher tax in such areas, and the proceeds therefrom shall be so segregated as to enable the same to be expended in the areas in which raised. § 2.5. Abandonment of road. The governing body of the county on its own motion may cause any section of the secondary system of highways deemed by it to be no longer necessary for the uses of the secondary system of highways to be abandoned altogether as a public road by complying substantially with the procedure provided for in § 22�r33.2-909 of the Code of Virginia including notice of intention to abandon any such road by publication in two (2) or more issues of some newspaper having general circulation in the county. Such notice shall specify the time and place of the hearing at which persons affected may appear and present their view, which shall not be less than six (6) days nor more than twenty-one (21) days after the second newspaper advertisement. A finding by the governing body, after a public hearing, that a section of the secondary system of highways is no longer necessary for the uses of the secondary system may be made if the following conditions exist: 1. The road is located within a residence district as the latter is defined in § 46.2-100 of the Code of Virginia; 2. Continued operation of the section of road in question constitutes a threat to the public safety and welfare; and 3. Alternate routes for use after abandonment of the road are readily available. Any order of abandonment issued in compliance with this section shall give rise in subsequent proceedings, if any, to a presumption of adequate justification for the abandonment. uAo � 0423(25):97408.3 3 Draft Revised 12/02/16 Appeals from any order of abandonment may be made as provided for in § 33�?33.2-910 et seq. of the Code of Virginia. CHAPTER 3. BOARD OF SUPERVISORS § 3.1. Composition and election. The County of Chesterfield shall be divided into five (5) magisterial districts, which shall comprise the five (5) magisterial districts of the County of Chesterfield as existing immediately preceding the effective date of this charter and shall be known as the Districts of Bermuda, Clover Hill, Dale, Matoaca and Midlothian. The county board shall consist of five (5) members and shall be elected one (1) from each district. Such board members shall qualify and be elected as provided by general law for members of county boards of supervisors. The board may redistrict or change the number, form of the membership or manner of electing board members in accordance with general law without the necessity of amending the charter. Vacancies in the office of supervisor, from whatever cause, shall be filled within sixty (60) days by an interim appointment by a majority vote of the remaining members of the board; provided that, so long as any supervisor is elected from a magisterial district, such vacancy shall be filled by a qualified voter residing in the same magisterial district. If a vacancy is not filled by the board within sixty (60) days as provided herein, the vacancy shall be filled in accordance with general law. In either event the person so appointed shall serve until the vacancy is filled by an elected member in accordance with general law. Members of the board of supervisors shall act in accordance with the Virginia State and Local Government Comprehensive Conflict of Interests Act, as now written or as amended. § 3.2. Compensation. The board members shall receive as compensation for their services such amounts as the board may determine, provided that no salary increase approved by the board shall be effective during the term of such board. The salary in effect upon chartering shall remain in effect until changed by the board. No member of the board shall be appointed to any paid office under the county government during the term for which elected and for one (1) year thereafter. In addition to a salary, members of the board may receive reimbursement for reasonable expenses incurred in the conduct of county business. § 3.3. Presiding officer. The board at its first meeting and annually thereafter, unless otherwise provided by the board, shall elect one (1) of its members, who shall have the title of chairman and shall preside at meetings of the board and shall be recognized as head of the county government for all official ceremonial purposes. The chairman shall be selected as the person best able to lead the board in its responsibility to act collectively on behalf of the county as a whole. The board shall elect a new chairman when a vacancy occurs in that office. The board shall also elect a vice-chairman who shall act as chairman during the absence or disability of the chairman. The chairman shall have the same powers and duties as other members of the board and shall have a vote but no ower of veto. 0423(25):97408.3 4 Draft Revised 12/02/16 § 3.4. Procedural powers. The board shall have the power, subject to the provisions of this charter, to adopt its own rules of procedure and other guidelines controlling the actions of its members. Such rules shall provide for the time and place of holding regular meetings of the board which shall be not less frequently than once a month. The procedure for calling special meetings shall be as provided by general law in the Code of Virginia. A majority of the board shall constitute a quorum for the transaction of business. The board collectively has the power to censure or otherwise discipline its members, excluding removal from office, for failure to comply with its rules of procedure or guidelines. No member shall be excused from voting except on matters involving the consideration of his own official conduct or where his financial or personal interests are involved. § 3.5. Powers. The board of supervisors shall be the policy determining body of the county and shall be vested with all rights and powers conferred on governing bodies by general law not inconsistent with this chapter. All powers vested in the county by this charter, and to counties generally by the Code of Virginia, shall be exercised by the board collectively except as otherwise provided in this charter, or in the Constitution of Virginia. In addition to the foregoing, the board shall have the following powers: a. To control and manage the fiscal affairs of the county and all property, real and personal, belonging to the county. b. To provide revenue for the county and appropriate the revenue for expenses, also to provide the annual assessments of taxable persons and property in the county, and it may adopt such ordinances, orders and bylaws relating to the powers of this charter as it shall deem proper and necessary. C. To adopt such ordinances, bylaws, orders and regulations as it may deem desirable to carry out the following powers which are hereby vested in them: (1) To provide for the preservation of the general health of the inhabitants of the county. (2) To provide and regulate county -owned or county -operated hospitals or nursing homes within the county limits. (3) To require and compel the abatement and removal of all nuisances within the county, at the expense of the person or persons causing the nuisance, or the occupant or owner of the ground where the nuisance may be. (4) To preserve public peace and good order; to prevent and quell riots, disturbances, disorderly assemblages, environmental hazards and shortages; and the board shall also have the power to adopt such additional ordinances as it may deem necessary for the general welfare of the county. U U 0� 0423(25):97408.3 5 Draft Revised 12/02/16 d. To create, alter or abolish departments, bureaus, divisions, offices or agencies except where such bureaus, divisions, offices or agencies are specifically defined by this charter or general law. e. To create, alter and abolish commissions and advisory boards to assist the county in accomplishing its statutory responsibilities except where such commissions and advisory boards are specifically defined by this charter or general law. f. To provide for the number, title, qualifications, powers, duties, classification and compensation for all officers and employees of the county. g. To provide for the form of oaths who shall administer oaths and the amount and condition of surety bonds to be required of certain officers and employees of the county. h. To make such investigation relating to the financial affairs and internal operations of the county government as they may deem necessary. i. As a collective body, to make appointments to boards, commissions and other bodies as provided by law or board action provided that all such appointments shall serve as county -wide appointments and make decisions reflective of general county needs rather than magisterial district needs. j. To cause to be abandoned as a public road, a street or section of a street within a recorded subdivision upon a finding by the board that (i) continued operation of the street or section constitutes a threat to the public safety and welfare and (ii) alternate transportation routes will be readily available after abandonment of such street or section. Nothing contained herein shall be construed to deprive the board of supervisors or county of any of the powers conferred upon them, either by general or special laws of the Commonwealth of Virginia, except insofar as the same may be inconsistent with the provisions of this charter. § 3.6. County clerk. The board may appoint a county clerk who shall serve at the pleasure of the board. He shall be clerk of the board and custodian of the corporate seal of the county and he shall have such other public duties as prescribed by general law or as the board may prescribe. The clerk shall in addition: (1) Record in a book to be provided for that purpose all of the proceedings of the board. (2) Make regular entries of all the board's resolutions and decisions on all questions concerning the raising of money. (3) Record the vote of each board member on any question submitted to the board if required by any member present. G,00 0 19 0423(25):97408.3 6 Draft Revised 12/02/16 (4) Preserve and file all accounts and papers acted upon by the board with its action thereon. If the board chooses not to appoint a county clerk, such duties and responsibilities shall be performed by the county administrator. CHAPTER 4. COUNTY ADMINISTRATOR § 4.1. Appointment of county administrator. The board shall appoint a county administrator who shall be the administrative head of the county government responsible for the proper administration of the government as reflected by the legislative and policy directions of the board and by general law. He shall be chosen solely on the basis of his executive and administrative qualifications. He shall serve at the pleasure of the board and shall enforce the laws of the county and, where applicable, the Commonwealth and shall insure the faithful performance of all administrative duties required by the board. The board may enter into an employment agreement with the county administrator, defining terms of employment. § 4.2. Duties and responsibilities. The county administrator shall have all the responsibility and shall carry out all the duties prescribed by § 15.2-407 of the Code of Virginia, as now and hereafter may be amended and in addition, such other duties and responsibilities as may be established by the board of supervisors. The county administrator shall devote his full time to the work and services of the county under the direction of the board of supervisors to whom he shall be accountable. He need not be a resident of the county at the time of his appointment but must become an actual resident of the county within a time prescribed by the board. Any person, other than a member of the board, holding an elective office may be appointed county administrator but his qualification for office shall not be valid until the expiration of one year from the time he shall resign his elected office. In the case of the absence or disability of the county administrator, the board shall designate a county official to perform the duties of his office. In addition to such responsibilities, it shall be the duty of the county administrator: (1) To execute and enforce all lawful resolutions and orders of the board concerning any department in the county government, and to see that all laws of the Commonwealth required to be enforced through the board are faithfully executed. (2) To make reports to the board in regard to matters of administration, and keep it fully advised as to the financial condition of the county. (3) To appoint qualified officers and employees to head the administrative departments of the county and to dismiss, suspend and discipline, in accordance with duly adopted personnel regulations, all officers and employees in such 0000420 0423(25):97408.3 7 Draft Revised 12/02/16 departments, except as otherwise specifically provided by law or this charter. Department heads who are appointed by the county administrator shall serve at the pleasure of the county administrator. Deputy county administrators shall be appointed by the county administrator upon the approval of the board of supervisors. The real estate assessor shall be appointed by the county administrator. (4) To designate himself or some other officer or employee to perform the duties of any office or position of the administrative service under his control which is vacant or which lacks administration due to the absence or disability of the incumbent. (5) To recommend to the board appropriate ordinances to carry out the policies of the board. (6) To assign any employee of the county to any department requiring services in accordance with duly adopted personnel regulations. (7) To prescribe such rules and regulations as he deems necessary or expedient for the conduct of administrative departments or agencies subject to his authority, and he shall have the power to revoke, suspend or amend any rule or regulation of any such department or agency, promulgated by any officer or employee subject to his control, so long as such rules or regulations are not promulgated by the board of supervisors. (8) To investigate and examine or inquire into the affairs or operation of any department, division, office or agency of the county. (9) To attend and address the board at any meeting thereof. (10) May direct any department, division or agency of the county to perform work for any other department, division or agency and may, subject to his retention of general supervision and control, delegate any powers and duties conferred upon him by this charter to any other officer or employee who is subject to his supervision. In addition to the foregoing enumerated duties and responsibilities, the county administrator shall have all other duties and responsibilities imposed upon or granted to him by other provisions of this charter or conferred upon him by the board of supervisors. CHAPTER 5. BUDGET AND ACCOUNTING § 5.1. Fiscal year. The fiscal year of the county shall begin on the first day of July of each year and shall also constitute the budget and accounting year. Except as provided for in this charter, the provisions of title 15.2 of the Code of Virginia shall control the preparation, consideration, adoption and execution of the budget of the county. 0423(25):97408.3 8 Draft Revised 12/02/16 § 5.2. Submission of budget and budget message. The county administrator shall submit to the board a recommended operating and capital improvement budget and a budget message by March 15th of each year. The budget message shall contain the recommendation of the county administrator concerning the fiscal policy of the county, a description of the important features of the budget, a five-year capital budget, a three-year projection for revenues and expenditures and an explanation of all significant changes in the budget as to estimated receipts and recommended expenditures as compared with the current and last preceding fiscal years. No later than March 1st of each year, the superintendent of schools shall submit to the county administrator his estimate of projected revenues and expenditures for the next fiscal year in a form requested by the county administrator as well as a five-year capital improvements program. By January 1st of each year the director of social services, the director of mental health support services--a re*^�, the extension agent, the circuit court and district court and the constitutional officers shall submit to the county administrator their estimates of projected revenues and expenditures for the next fiscal year in a form requested by the county administrator. § 5.3. Introduction of appropriation resolution. At the same time that he submits the budget, the county administrator shall recommend to the board an appropriation resolution and any ordinances recommending new taxes or altering the rate of any existing tax necessary to balance the budget. § 5.4. Adoption of budget. After the public hearing as required by law the board may make such changes in the budget as it may determine, except that no item of expenditure for debt service shall be reduced or omitted below what the county is obligated to pay. The operating budget and capital improvements budget shall be adopted by resolution by the vote of at least a majority of all members of the board not later than May 1st of each year. Appropriations in addition to those contained in the general appropriation ordinance may be made by the board only if there is available in the general fund an unencumbered and unappropriated sum sufficient to meet such appropriations. § 5.5. Borrowing. The board of supervisors may incur indebtedness by issuing bonds, notes or other obligations for the purposes, in the manner and to the extent provided for by the Constitution of Virginia and the Code of Virginia. The term indebtedness shall not include contractual obligations of the county, lease/purchase agreements subject to annual appropriations and revenue bonds payable solely from revenue producing properties or activities. CHAPTER 6. ADMINISTRATION § 6.1. Creation of aDepartments and divisions. U 2 0423(25):97408.3 9 Draft Revised 12/02/16 The departments and divisions of the county in existence on July 1, 2017 shall remain in existence unless changed in accordance with this charter. The board of supervisors, in consultation with the county administrator, may create.,_—new or abolish existing departments or divisions, and -distribute the functions thereof= erand establish temporary departments or divisions for special work, provided, however, that neither the county administrator nor the board shall have the power to abolish, transfer or combine the functions of the constitutional officers; or public school functions § 6.2. Responsibilities of division and -department heads. There shall be a director at the head of each department. The director of each ^dmi„istfative department, except the constitutional officers, chief of police and the county attorney, shall be appointed by the county administrator bin consultation with the board in advance of such proposed appointment and such appointment shall be subject to board veto in accordance with this charter. Such directors shall serve in accordance with applicable personnel policies and may be removed by the county administrator upon advising and informing the board in advance of such decisions. The director of each department shall be chosen on the basis of his executive and administrative ability, experience and education. The supe .irate den of ehee s, dw director of social services; and the director of mental health support servicesa*d fnental retardation, and the dire^+^r e f the 'hdlg, depai4ffior+ shall be appointed in accordance with this charter. § 6.3. Responsibility ofdivision sd-department directors to the board and county administrator. The directors of each ^dt i„is*rative department, except the constitutional officers and those departments not appointed by the county administrator or board of supervisors, shall be responsible to the county administrator and board for the administration of their respective departments and their advice may be required by the board on all matters affecting their 0423(25):97408.3 10 Draft Revised 12/02/16 u0v3 departments. They shall make reports and recommendations concerning their departments, but unless specifically requested, such reports and recommendations shall be made by the county administrator under such rules as the board may prescribe. § 6.4. Personnel rules and regulations. Personnel system shall be established by the board of supervisors for county ^am inistFativ officials and employees. Such a system shall be based on merit and professional ability without regard to race, national origin, religion, sex or political affiliation. The personnel system shall include a classification plan for service, a staff development plan, a uniform pay plan and a procedure for resolving grievances for employees of the county as provided by general law. Employees of constitutional officers and other agencies may participate in the personnel system at the discretion of the board and upon the concurrence of the constitutional officer. § 6.5. County attorney. The county attorney shall be the chief civil legal advisor of the board, the county administrator and of all departments, boards, commissions and agencies of the county in all matters affecting the interests of the county and shall represent such departments and its employees in all civil litigation arising out of the provision of services. In addition to the duties of the county attorney provided by general law, the county attorney shall perform such other appropriate responsibilities as are assigned to him by the board. The county attorney shall be appointed by the board, shall serve at its pleasure, and his compensation shall be fixed by the board. He shall devote his full time and attention to the work and services of the county and the board may authorize the employment of assistant county attorneys as needed. § 6.6. Department of budget and management and aeeeuntingReserved. The 68iiixrycrczrscrrc.f,the EBzixiixrssnencr—vx—r8'b cxnue and —the —dii'2f Censfittifien and genefal laws Of the Genifnenwealt-h. and lieenses and the eelleetien of ether taxes as pfevided generalthe by the Genstitt4ien and "' L1 0 0 d 0423(25):97408.3 11 Draft Revised 12/02/16 Chester -field, v as amended, and as dir-eeted by the eeunt�, administfater-, so lea as sueh responsibilities afe net in eenfliet with "' L1 0 0 d 0423(25):97408.3 11 Draft Revised 12/02/16 b s general as ai�nended, and as difeeted by the . The eetiffty ef v e the less than fetif times a year- to eeefdinate the finameial needs ef the eeuffty aiid eaeh sueh effleef shall eeepefate Ailly with the ether fiseal af4eefs to effieiei4ly and eff-eetively peffefM the duties § 6.7. Department of police. The police department shall be composed of a chief of police and such officers, patrolmen and other employees as the board of supervisors may determine. The powers and duties set forth in §f 15.2-1704 and 15.2 17 0 of the Code of Virginia shall apply to the police force. The chief of police shall be responsible for the immediate direction and control of the department. The chief shall solely, within his discretion and subject to the other provisions herein, select, employ, promote, and terminate such officers, patrolmen and employees. He shall also select, employ, promote, and terminate the animal warden and his deputies, provided that all other provisions of § 2.' 796.104 3.2-6555 of the Code of Virginia remain in effect. The chief may adopt rules and regulations for the police department in the same manner as rules and regulations are adopted for other departments. The chief shall be appointed by the board of supervisors on recommendation of a committee of not more than five (5) persons. The committee shall consist of the county administrator and at least one (1), but not more than one (1), of the following: (a) one (1) member of the board of supervisors, (b) one (1) citizen from the community, who is not at the time he serves on the committee an employee of the Chesterfield County department of police, appointed by the chief circuit court judge, and (c) one (1) member with police experience appointed by the board. The remaining member, if any, shall be appointed by the board and shall be neither an elected nor an appointed county official. The chief of police can only be dismissed by the board of supervisors for cause. § 6.8. �Reserved. 0423(25):97408.3 12 Draft Revised 12/02/16 G U" 0 0 r2 j MM I�MIIMN�II�IN71b1111lam ig7AlIlI1W11M11 0423(25):97408.3 12 Draft Revised 12/02/16 G U" 0 0 r2 j § 6.9. Department of social services. The department of social services shall consist of the director of social services, a social services board, and such other officers and employees organized in such manner as may be provided by the director. The department shall be responsible for the duties imposed by the laws of the Commonwealth of Virginia relating to public assistance and relief of the poor and such other powers and duties as may be assigned by the board of supervisors or the social services board. The director of social services shall be appointed by the social services board and he shall have general management and control of the department. The director shall in all ways cooperate with the county administrator so that the provision of social services is fairly coordinated with the provision of other governmental services. The social services board shall consist of members appointed in the same fashion as existed prior to the adoption of a charter or modified in accordance with general law. The social services board shall have such authority as is vested in it by general law and may adopt necessary rules and regulations not in conflict with this charter or general law concerning such department. The social services board and the board of supervisors shall meet jointly at least annually for the purpose of discussing common issues and methods of providing the most efficient services to the public. In addition, at least annually prior to January 1 st, the director shall meet with the county administrator to discuss program plans and budgetary needs for the next fiscal year. § 6.10. Department of mental health support servicesand mental retardation. The department of mental health support services and mental r-etar-d4ien shall consist of the director of mental health support servicesand mental retardation, a community services board, and such officers and employees organized in such manner as may be provided by the director. The department shall be responsible for the duties imposed by the laws of the Commonwealth of Virginia relating to mental health support services and fnei4a ..etafd4len and such other powers and duties as may be assigned by the board of supervisors or the community services board. The director of mental health support servicesan Nae„+^' fetal alien shall be appointed by the community services board and he shall have general management and control of the department. The director shall in all ways cooperate with the county administrator so that the provision of mental health and mei+^' r-etafdeAiea support services is fairly coordinated with the provision of other governmental services. The community services board shall consist of members appointed in the same fashion as existed prior to the adoption of a charter. The community services board shall have such authority as is vested in it by general law and may adopt necessary rules and regulations not in conflict with this charter or general law concerning such department. The community services board and the board of supervisors shall meet jointly at least annually for the purpose of discussing common issues and methods of providing the most efficient services to the public. In addition, at least annually prior to January 1 st, the director shall meet with the county administrator to discuss program plans and budgetary needs for the next fiscal year. § 6.11. Department of health. The department of health shall perform such responsibilities as are placed on local health departments by the general laws of the Commonwealth and shall be responsible for the protection of the public health as existed prior to the adoption of a charter. The director of health shall be appointed from a list of eligible appointees in accordance with general law after 0423(25):97408.3 13 Draft Revised 12/02/16 consultation with the board of supervisors. The management of the department shall be the responsibility of the director of health who shall coordinate the provision of services with the county administrator. The director shall appoint and remove such employees in such a manner as is authorized by the Commonwealth of Virginia and in accordance with established state and county personnel policies. § 6.12. Internal auditor. The internal auditor shall be responsible for providing internal accounting and auditing controls to assure compliance with applicable laws, contractual obligations and accepted ZD accounting practices to safeguard against loss or inefficiency. Such internal auditor shall have tD access to all tet --records or documents of the county and the school board of the count. subject to applicable law. § 6.13. Department of economic development. The department of economic development shall consist of a director and such officers and employees organized in such a manner as may be provided by the county administrator. The department shall be responsible for administering a comprehensive economic development program which focuses on attracting new businesses to the county and expanding existing businesses. In addition to these duties, the department shall perform such other responsibilities as may be assigned by the county administrator or board of supervisors. CHAPTER 7. PLANNING AND ZONING § 7.1. Planning commission. There shall be a county planning commission which shall consist of five (5) members, one (1) from each magisterial district, who shall be appointed and organized as provided by general law. If the size of the board of supervisors is revised, the size and composition of the planning commission shall be changed so that the number of its members shall be consistent with the size of the board of supervisors. § 7.2. Functions of planning commission. The planning commission shall be responsible for making recommendations to the board of supervisors on all phases of county planning, including a master plan, long-range planning, zoning, and subdivision regulations. It shall have the powers and duties provided by general law and such other powers and duties as may be assigned by the board of supervisors. § 7.3. Board of zoning appeals. There shall be a board of zoning appeals appointed as provided by law and with those powers granted by general law. § 7.4. Mirector of planning -department.. fi� 0423(25):97408.3 14 Draft Revised 12/02/16 0 0 0 U 2 7 The director of planning depa4 shall perform such responsibilities as are imposed by general law and as may be assigned by the planning commission and board of supervisors. The director of planning shall have immediate direction and control of the planning_department, shall be appointed by the county administrator and shall serve subject to the same terms and conditions as are applicable to other department heads. In addition to the authority granted to the board of zoning appeals pursuant to § 15.2-2309 of the Code of Virginia, the board of supervisors by ordinance may authorize the director of planning to grant a variance of not more than two (2) feet from any building setback requirement contained in the county's zoning or subdivision ordinance if he finds in writing: (i) that the strict application of the ordinance would produce undue hardship; (ii) that such hardship is not shared generally by other properties in the same zoning district and in the same vicinity; and (iii) that the authorization of such variance will not be of substantial detriment to adjacent property and that the character of the zoning district will not be changed by the granting of the variance. § 7.5. Committees on the future of the eounty. The board of supervisors may appoint a committee on the future of the county consisting of equal representation from each magisterial district. The board of supervisors may appoint other committees as the board deems advisable. meetinb meet 4 least annually with t4e beafd ef supefviser-s and shall pr-epafe a wr-i4en fepeft detailing with fatur-e needs er- pfeblefAs that are likely te eeetir- in the RAefe. The eemmittee shall seek te afAirsipate b seepe of the t pefeeived long range issues b issues, the eeupilt,. Staff suppej4 shall be pr-evided by the planning beard ef hall be required te respond in wfiting to all > or- selutions raised in annual fep&i:J,. § 7.6. Substantial accord review of public facilities. Any public area, facility or use, as defined by § 15.2-2232 of the Code of Virginia, which has been approved by the board of supervisors following a public hearing held pursuant to the county's zoning ordinance shall be exempt from the requirement for submittal to and approval by the county's planning commission or governing body under § 15.2-2232 of the Code of Virginia, so long as such public area, facility or use remains subject to the requirements of the zoning ordinance. Once a public facility has been determined to be in substantial accord with the coup 's comprehensive plan or is shown on the public facilities plan, then additional property for such facili1y may be added without submittal and approval under § 15.2-2232 of the Code of Virginia. In addition, all telecommunications facilities of the nature defined in the county's zoning ordinance as "communication small cell" shall be exempt from the requirements for submittal and approval under § 15.2-2232 if the facilities are located within a zoning district 0423(25):97408.3 15 Draft Revised 12/02/16 tS 0 0! �� where such use is either permitted by right, or permitted with restrictions provided that all such restrictions are satisfied. § 7.7. Transportation improvement districts. The board of supervisors may create transportation improvement districts relating to interstate, primary and secondary roads in commercial or industrial areas, subject to the procedures, conditions and limitations provided in chapter 47 of title 15.2 of the Code of Virginia, to the extent that such procedures, conditions and limitations are not inconsistent with the authority granted by this section. The provisions of §§ 15.2-4526 and 15.2-4533 of the Code of Virginia shall also apply, mutatis mutandis. The petitions required to create or enlarge a district must be signed by fifty-one (51) percent of the owners of land within the proposed district. Each district which may be created shall include only one (1) highway project, and the boundaries of one district may not overlap those of any other district. CHAPTER 8. EDUCATION § 8.1. hearingeetift-1, shall eensist ef five (5) member -s to be appointed b) ' a majer-ity vete of the full beard e seheel beard member- the beard of supen4ser-s shall held a publie hearing, in the Magistefial ...ter-ested insueh appeia�ment shall identify himself-. The supen,iser- 4em sueh ffiagister-ial distr-iet shall, and e VA'E) (2) Pall feur- yeaf The terms of effiee of all seheal beafd members appointed pur-stian.t. te this 7 b shall expir-e en Deeembef 7 general 1995. if the sizeehange se tha the numbef ef its B-Aftaffi-h-e-r-S shall be eensistei4 with the new size of the beard of is-k-tien and of § 22.1 60 ef the Code ef Virginia shall be eemplied w44 by the eeun-t�'. §-$Election of school board members. , The school board of the county shall consist of five (5) members and shall be elected one (1) from each magisterial district. The terms of the members of the school board shall be the same as the members of the board of supervisors and elections of school board members shall be held simultaneously with the election of board of supervisors. If the size of the board of supervisors is revised, the size and composition of the 0423(25):97408.3 16 Draft Revised 12/02/16 0U0029 school board shall be changed so that the number of its members shall be consistent with the new size of the board of l supervisors. ��ia l—ele�«c r eegy—bel shall be eleeted i the Nevember 1995 general eleetien. § 8.2. Management of school system. The administration of the public school system shall remain the responsibility of the school board in accordance with the Constitution and general laws of the Commonwealth. The superintendent shall be appointed by a majority vote of the school board members. The superintendent of schools shall be responsible for providing in a timely fashion to the county administrator all financial documents, long-term projections and other materials that the county administrator and the board deem necessary to make appropriate decisions regarding budget and appropriation decisions by the board of supervisors. The County of Chesterfield shall receive state aid for education in the same manner as existed prior to the adoption of the charter. Title to all real property of the school system shall be vested in the County of Chesterfield. CHAPTER 9. MISCELLANEOUS PROVISIONS § 9.1. Immunity from liability. The county and all its officers, employees and agents shall retain all immunities from liability available to counties in the Commonwealth of Virginia. No actions or claims shall be instituted against the county unless the claimant shall have complied with all procedural prerequisites to such actions or claims as are contained in the Constitution and general laws of the Commonwealth. § 9.2. Retention of funding. Unless revised or changed by this charter, the County of Chesterfield shall continue to receive state and federal funds in the same manner as if the County of Chesterfield had no charter. § 9.3. Amendments to charter. This charter may be amended upon approval of any amendments by the Virginia General Assembly in accordance with the Constitution and general law of the Commonwealth. § 9.4. Severability. Should any part of this charter be declared unconstitutional by a court of competent jurisdiction, such action shall have no effect on the constitutionality or validity of any other part of this charter. § 9.5. Incorporation of statutes in ordinances. Ordinances enacted by the governing body may incorporate into such ordinances by reference statutes related to traffic infractions or misdemeanors involving a motor vehicle which 0423(25):97408.3 17 Draft Revised 12/02/16 are contained within the following chapters and articles: (i) Chapter 1; Articles 1, 6.1, 8, 9, 11 and 15 of Chapter 3; Articles 1, 2 and 7 through 11 of Chapter 6; Chapter 8; Articles 1 and 3 through 22 of Chapter 10; Chapter 12; Chapter 15; and Chapter 16 of Title 46.2 of the Code of Virginia; (ii) Article 2 (§ 18.2-266 et seq.) of Chapter 7 of Title 18.2 of the Code of Virginia; and (iii) Article 9 of Chapter 11 of Title 16.1 of the Code of Virginia upon the effective date of such amendments; such incorporation shall include all future amendments to the incorporated statutes without further legislative action by the governing body unless a contrary intent is stated. Nothing contained in this section shall require the reenactment of ordinances heretofore validly adopted. 6000u ; 0423(25):97408.3 18 Draft Revised 12/02/16 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: December 14, 2016 Item Number: 8.A.1. Subiect: Page 1 of 1 Appointment of Trustee to the County Supplemental Retirement Plan (Plan) County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appoint a new Trustee to the County Supplemental Retirement Plan. Summary of Information: The Plan provides supplemental retirement benefits to long-term employees in management and leadership positions. The primary responsibility of the Trustees is to administer the Plan for the exclusive benefit of the participants and their beneficiaries, subject to the specific terms of the Plan. The Trustees shall have the power and discretion to construe the terms of the Plan and to determine all questions arising in connection with administration, interpretation and application of the Plan. The Board of Supervisors appoints three (3) or more persons to serve as Trustees at the pleasure of the Board. Mrs. Mary Lou Lyle will step down as a Trustee of the Plan on December 31, 2016, and Scott Zaremba, Craig Bryant and Thierry Dupuis will continue to serve as Trustees. The Board of Supervisors is requested to appoint Ms. Patsy Brown as Trustee, effective January 1, 2017. Mrs. Brown has indicated her willingness to serve. Preparer: Mary Martin Selby Title: Director Human Resources Attachments: F Yes ® No # 0 0 0 2 CHESTERFIELD COUNTY ° BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 14, 2016 Item Number: 8.A.2. Subject: Nomination/Appointment to the Richmond Region Tourism Board County Administrator's Comments: County Administrator: Board Action Reguesteu: Nomination/reappointment of a member to serve on the Richmond Region Tourism Board. Summary of Information: The purpose of the Richmond Region Tourism Board, formerly known as the Richmond Metropolitan Convention and Visitors Bureau (RMCVB) Board, is to serve as the lead regional agency and advocacy group for tourism and convention business in the Richmond area. The board has 22 members. Chesterfield has two seats on the board, one of which is an elected official, currently Mr. Holland. Mr. Neil Amin, Chief Executive Officer of Shamin Hotels, currently serves as the second county representative on the Richmond Region Tourism Board. Shamin Hotels is the largest hotel owner and operator in Central Virginia, with more than 25 hotels in the Greater Richmond Metropolitan Area. Shamin Hotels currently operates eight hotels in Chesterfield County. Mr. Amin graduated summa cum laude from The Wharton School's BS/MBA Submatriculation Program. In addition to serving on the Richmond Region Tourism Board, he is a charter member of The Indus Entrepreneurs of Washington, D.C. Mr. Amin has expressed an interest in reappointment to a three-year term, which would expire December 31, 2019. Two additional people expressed interest in an appointment to the RRT Board within the Board's citizen application process. Board members concur with the reappointment of Mr. Amin. Preparer: Louis G. Lassiter Title: Deputy County Administrator Attachments: C-1 Yes No 000 Q CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Under the existing Rules of Procedure, appointment are nominated at one meeting and appointed at the the Rules of Procedure are suspended by a unanimous present. Nominees are voted on in the order in s to boards and committees subsequent meeting unless vote of the Board members which they are nominated. 1749IN 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 14, 2016 Item Number: 8.A.3. Subject: Nomination/Reappointment to the Agricultural and Forestry Committee County Administrator's Comments: County Administrator: , Board Action Requested: Request the Board to nominate/reappoint members to serve on the Agricultural and Forestry Committee. Summary of Information: The Agricultural and Forestry Committee advises the Board of Supervisors on all issues related to the operation and preservation of agricultural, horticultural and forestry businesses. The terms of the current membership of the Agricultural and Forestry Committee expire 12/31/16. Mark Landa, representing the Bermuda District, George Beadles, representing the Clover Hill District, Howard Nester, representing the Dale District, Lawrence Taylor, representing the Matoaca District, Claire Durham, representing the Midlothian District, Stephen Lindberg, at -large member representing the forestry business, and Stuart Jones, at -large member representing the agriculture business, have indicated their willingness to continue to serve as members of the Agricultural and Forestry Committee. The terms will expire December 31, 2018. Preparer: T. Michael Likins Title: Director of Cooperative Extension # Attachments: FlYes ® No �� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Board members concur with the reappointment of Mr. Landa, Mr. Nester, Mr. Beadles, Mr. Taylor, Ms. Durham, Mr. Lindberg and Mr. Jones. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The Board of Supervisors concurs with these appointments. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 83.1.a.1. Subject: Resolution Recognizing Firefighter David K. Swinney, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Firefighter David K. Swinney retired from the Fire and Emergency Medical Services Department on January 1, 2015, after providing 25 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: Yes F-1 No # 0 0 u 0 S 7 RECOGNIZING FIREFIGHTER DAVID K. SWINNEY UPON HIS RETIREMENT WHEREAS, Firefighter David K. Swinney retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2015; and WHEREAS, Firefighter Swinney started his career in Recruit School #21 in November 1989, and has faithfully served the county and its residents for 25 years as a Firefighter/Paramedic at the Dale, Buford, Manchester, Airport, Matoaca, Bon Air, Midlothian, Philips and Beach Road Fire and EMS Stations; and WHEREAS, Firefighter Swinney was certified as one of the original 13 ALS providers serving Chesterfield Fire and EMS; and WHEREAS, Firefighter Swinney served on the ALS workgroup, supervised the electrical repair shop and assisted in fire station renovations at Ettrick, Buford and Beach Road Fire Stations; and WHEREAS, Firefighter Swinney was recognized with an Emergency Medical Services Award for his advance lifesaving actions for a patient in cardiac arrest in October 1990; and WHEREAS, Firefighter Swinney was recognized with an EMS Lifesave Award for his exemplary care to a patient who was in cardiac arrest in June 1996; and WHEREAS, Firefighter Swinney was recognized with an EMS Unit Citation and EMS Lifesave Award for the extraordinary teamwork and providing exemplary care to a patient who was involved in a vehicle accident in April 2005; and WHEREAS, Firefighter Swinney was recognized with an EMS Unit Citation and EMS Lifesave Award for exemplifying a high level of teamwork and patient care to a citizen with an acute medical condition in January 2009. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the valuable contributions of Firefighter David K. Swinney expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. vJ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 8.13.11.a.2. Suboect: Resolution Recognizing Lieutenant David K. Whitlock, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Lieutenant David K. Whitlock will retire from the Fire and Emergency Medical Services Department on January 1, 2017, after providing over 33 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Title Attachments: 0 Yes F-1 No Chief 69099 RECOGNIZING LIEUTENANT DAVID K. WHITLOCK UPON HIS RETIREMENT WHEREAS, Lieutenant David K. Whitlock will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2017; and WHEREAS, Lieutenant Whitlock began his career with the Police Communications Center as a dispatcher in 1983, where he rose to the position of Assistant Shift Supervisor, and faithfully served for four years then worked as a part-time communications officer from 2002 through 2009; and WHEREAS, Lieutenant Whitlock attended Recruit School #18 in 1987, and has faithfully served the County of Chesterfield and its citizens for over 29 years as a firefighter at the Manchester, Midlothian, Matoaca, Dale, Ettrick, Centralia, Enon, Winterpock, and Courthouse Fire and EMS Stations; and WHEREAS, Lieutenant Whitlock became an Advanced Life Support provider in 1990, was promoted to the rank of lieutenant in 2009; and served in the role of an acting captain intermittently since 2014; and WHEREAS, Lieutenant Whitlock served as the Adjunct EMS and Fire Instructor, Lead Advanced Life Support Field Training Officer; and WHEREAS, Lieutenant Whitlock served as a member of the Emergency Communications Center and Fire and EMS workgroups, the EMS Tactical Medic Team, Emergency Operations Center Response Team, as well as the Awards Committee; and WHEREAS, Lieutenant Whitlock was recognized with an EMS Lifesave Award for his actions in August 2012 when he provided exemplary care to a patient who was having a seizure and was not breathing; and WHEREAS, Lieutenant Whitlock was also recognized with a Chiefs Commendation Award as a result of his diligent, dedicated and selfless service for serving on the SWAT Tactical Medic Team in 2011; and WHEREAS, Lieutenant Whitlock was recognized with a number of EMS Unit Citation Awards over his career for the extraordinary teamwork and outstanding level of care provided to patients with life-threatening injuries and illnesses; and WHEREAS, Lieutenant Whitlock was recognized with a Unit Lifesave Award for the effective teamwork and lifesaving measures for a patient having a severe asthma attack ultimately resulting in cardiac arrest in October 2015. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the valuable contributions of Lieutenant David K. Whitlock expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. 0 0 o n�'-; :U CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 83.1.a.3. Subiect: Resolution Recognizing Deputy John E Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mallory, Sheriff's Office, Upon His Mr. John E. Mallory retired on December 1, 2016, after 26 years of service to Chesterfield County. Preparer: Karl S. Leonard Attachments: ® yes F-1 No Title: Sheriff RECOGNIZING DEPUTY JOHN E. MALLORY UPON HIS RETIREMENT WHEREAS, Mr. John E. Mallory joined the Chesterfield County Sheriff's Office on December 18, 1989, as a deputy in Corrections Security at the jail; and WHEREAS, Deputy Mallory has faithfully served Chesterfield County for 27 years under John Mutispaugh, Walter Minton, Clarence Williams, Jr., Dennis Proffitt, and current Sheriff Karl S. Leonard; and WHEREAS, Deputy Mallory was transferred to Court Services in March 2001, where he was responsible for security of the courtroom, and safety of the judges and civilian population that enters the Courthouse; and WHEREAS, Deputy Mallory was transferred to the Transportation Unit in April 2006, where he was responsible for implementing process improvements, along with cooperating with other agencies to maximize the efficiency of inmate transportation runs; and WHEREAS, Deputy Mallory was transferred to the Jail Security Unit in October 2010, where he served until his retirement, with responsibility for the security and health and welfare of the inmates who were detained at the Chesterfield County Jail; and WHEREAS, Deputy Mallory has demonstrated his versatility, skill and strong work ethic in a wide range of departmental assignments in both the Correctional and Court Services sections of the department; and WHEREAS, Deputy Mallory has received several letters of appreciation and commendation for his dedication and service to the employees and citizens of Chesterfield County, including recognitions for a job well done in helping to remove inmates and extinguish a fire on tier 12 of the old jail, and helping the medical staff with CPR of an inmate who had attempted to take his own life in isolation, where his fast thinking and caring for preservation of life allowed that individual to leave the jail alive. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. John E. Mallory, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. (lonn12 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 8.13.1.a.4. Subiect: Resolution Recognizing Firefighter Michael C. Harrell, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Firefighter Michael C. Harrell retired from the Fire and Emergency Medical Services Department on December 1, 2016, after providing 28 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: ®Yes F No #00001A,3 RECOGNIZING FIREFIGHTER MICHAEL C. HARRELL UPON HIS RETIREMENT WHEREAS, Firefighter Michael C. "Chris" Harrell retired from the Chesterfield Fire and Emergency Medical Service Department, Chesterfield County Virginia, on December 1, 2016; and WHEREAS, Firefighter Harrell attended Recruit School #20 in 1988 and has faithfully served the county for 28 years in various assignments as a firefighter at the Dale, Chester, Ettrick, Buford, Dutch Gap, Enon, Rivers Bend, and Matoaca Fire and EMS Stations; and WHEREAS, Firefighter Harrell achieved the Emergency Medical Technician - Cardiac Certification in July 1993; and WHEREAS, Firefighter Harrell achieved the Nationally Registered Emergency Medical Technician -Paramedic Certification in August 1996; and WHEREAS, Firefighter Harrell was among the first group of advanced life support emergency medical technicians to provide care at the Ettrick, Dutch Gap, and Enon Fire and EMS Stations; and WHEREAS, Firefighter Harrell advanced in career development as a firefighter specialist in January 2005; and WHEREAS, Firefighter Harrell was awarded the Chesterfield Fire and Emergency Medical Services Department Medal of Valor as well as an EMS Lifesave Award for his heroic actions during Tropical Storm Gaston in August 2004, including breaching a roof and masonry walls and carrying people to safety over a makeshift ladder bridge during the rescue of occupants at the Falling Creek Apartments; and was also recognized by the International Association of Fire Chiefs receiving the Benjamin Franklin Fire Service Award of Valor for those actions; and WHEREAS, Firefighter Harrell was recognized with a Unit Citation Award in May 2008 for his extraordinary teamwork during a structure fire with trapped occupants; and WHEREAS, Firefighter Harrell was recognized with an EMS Lifesave Award in May 2008 when he provided exemplary lifesaving measures to a patient in cardiac arrest; and WHEREAS, Firefighter Harrell was recognized with an EMS Unit Citation Award for his extraordinary teamwork care provided to a patient having an asthma attack in June 2008; and WHEREAS, Firefighter Harrell was recognized with an EMS Unit Citation Award for his exemplary team efforts in assisting a patient in a motor vehicle accident in September 2010; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Michael C. Harrell, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. uu 0 1, 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 8.13.1.a.5. Subiect: Resolution Recognizing Corporal Troy A. Bunker, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Troy A. Bunker will retire from the Police Department on January 1, 2017, after providing over 20 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly Attachments: ® Yes F-1No Title: Deputy Chief of Police U� 5 RECOGNIZING CORPORAL TROY A. BUNKER UPON HIS RETIREMENT WHEREAS, Corporal Troy A. Bunker will retire from the Chesterfield County Police Department on January 1, 2017, after providing over 20 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Corporal Bunker has faithfully served the county in the capacity of Patrol Officer, Senior Police Officer, Senior Detective, Master Detective, Career Detective and Corporal; and WHEREAS, during his tenure, Corporal Bunker also served as Firearms Instructor, General Instructor, Field Training Officer, Evidence Technician and as a member of the Special Response Unit; and WHEREAS, Corporal Bunker received the National Service Award for his two-week deployment to Mississippi in 2006 to assist fellow law enforcement officers and the citizens of Mississippi while under extreme conditions following the devastation of Hurricane Katrina; and WHEREAS, for many years, Corporal Bunker was a member of the Central Virginia Regional Narcotics Task Force where he served as an informal leader and was the "go to" detective due to his knowledge and experience; and WHEREAS, while serving as a member of the Vice and Narcotics Unit, Corporal Bunker was the recipient of a Unit Citation Award in recognition of the dedication and diligence displayed during two major investigations which resulted in the seizure of nearly $400,000, over 15 vehicles and a large supply of illegal drugs, and the unit's actions contributed to making Chesterfield County a safer place in which to live and work; and WHEREAS, Corporal Bunker received a Unit Citation for his role in the Street Drug Enforcement Section's major accomplishments during 2003, which included over 900 arrests, the seizure of drugs, currency, weapons and vehicles, all while the unit was understaffed; and WHEREAS, Corporal Bunker is recognized for his excellent communications and human relations skills, his strong work ethic and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County; and WHEREAS, during his tenure, Corporal Bunker has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Bunker has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Bunker's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Troy A. Bunker and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. U U U Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 8.13.1.a.6. Subject: Resolution Recognizing Sergeant Mitchell R. Dawson, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Sergeant Mitchell R. Dawson will retire from the Police Department on January 1, 2017, after providing nearly 24 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly Title: Deputy Chief of Police Attachments: 0 Yes F-1No # U J 0 v l 7 RECOGNIZING SERGEANT MITCHELL R. DAWSON UPON HIS RETIREMENT WHEREAS, Sergeant Mitchell R. Dawson will retire from the Chesterfield County Police Department on January 1, 2017, after providing nearly 24 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Sergeant Dawson has faithfully served the county in the capacity of Patrol Officer and Sergeant; and WHEREAS, during his tenure, Sergeant Dawson also served as a General Instructor, Police Recruiter, Community Policing Officer, and Certified Crime Prevention Specialist; and WHEREAS, for many years, Sergeant Dawson performed in an outstanding manner as he served as the community policing officer of the Bermuda Run/Tinsbery Trace area where he fostered positive relationships with the residents, apartment managers and business owners of the community; and WHEREAS, Sergeant Dawson has served as a member of the Special Response Unit in the role of team leader and assistant commander; and WHEREAS, Sergeant Dawson has served in various positions, including Administrative Sergeant in both the Uniformed Operation and Investigations Bureaus, Special Victims Sergeant, Persons Sergeant, Economic Crime Sergeant, and Criminal Investigations Evening Shift supervisor; and WHEREAS, Sergeant Dawson received an Achievement Award for coordinating with his fellow officers to identify, capture and obtain confessions from several suspects involved with felony vandalism against businesses in the northern section of the county; and WHEREAS, Sergeant Dawson was the recipient of a National Service Award for the assistance provided during a national security special event where he and his fellow officers worked 12 -hour shifts for one week under all conditions to ensure the highest level of security for all involved; and WHEREAS, Sergeant Dawson is recognized for his excellent communications and human relations skills, his strong work ethic, teamwork and professionalism, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his exemplary career; and WHEREAS, during his tenure, Sergeant Dawson has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Sergeant Dawson has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Dawson's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Sergeant Mitchell R. Dawson and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ■ IM a �•lf� • :4 t • 0, ♦ 9. Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 8.113.1.a.7. Subject: Resolution Recognizing Corporal Scott A. Earley, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Scott A. Earley will retire from the Police Department on January 1, 2017, after providing over 31 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly Title: Deputy Chief of Police Attachments: 0 Yes FINo # RECOGNIZING CORPORAL SCOTT A. EARLEY UPON HIS RETIREMENT WHEREAS, Corporal Scott A. Earley will retire from the Chesterfield County Police Department on January 1, 2017, after providing over 31 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Corporal Earley has faithfully served the county in the capacity of Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Earley also served as Desk Officer, Field Training Officer, Evidence Technician, Breathalyzer Operator, Certified Instructor, and Administrative Corporal; and WHEREAS, Corporal Earley was selected as Chesterfield County Police Officer of the Year for 2007; and WHEREAS, Corporal Earley was a Crash Team Investigator and a federally certified Motor Carrier Inspector; and WHEREAS, Corporal Earley was a member of the Special Response Unit and Peer Support Team; and WHEREAS, Corporal Earley received a Life Saving Award for his quick and efficient efforts in applying pressure to the wounds of a homicidal and suicidal suspect who had cut his wrist in an attempt to end his life; and WHEREAS, Corporal Earley received a Chief's Commendation for his quick response and teamwork in the apprehension of three suspects involved in fraudulent activities at a branch of a Chesterfield County bank; and WHEREAS, Corporal Earley received a Chief's Commendation for exceptional performance of his duty when he successfully resolved an incident involving an armed individual with suicidal tendencies, after negotiating with the individual for 90 minutes while standing directly in the line of fire; and WHEREAS, Corporal Earley was the recipient of a National Service Award for the assistance provided during a national security special event where he and his fellow officers worked 12 -hour shifts for one week under all conditions to ensure the highest level of security for all involved; and WHEREAS, Corporal Earley was recognized with an Achievement Award for 14 years of outstanding coordination and tireless support efforts for the annual 110+ mile "Bike for the Blue" event to Washington, D.C., and he has been a vital member of the support crew, dedicating his time for the benefit of others; and WHEREAS, Corporal Earley is recognized for his excellent communications and human relations skills, his strong work ethic and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County; and ra n�- UJuJ WHEREAS, during his tenure, Corporal Earley has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Earley has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Earley's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Scott A. Earley and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. UUUUv1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 8.113.1.a.8. Subject: Resolution Recognizing Ms. Charlotte Meredith, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Charlotte Meredith will retire from the Chesterfield -Colonial Heights Department of Social Services on December 30, 2016, after 23 years of dedicated service. Preparer: Kiva Rogers Attachments: 0 Yes Title: Director of Social Services F-1No #Ou2 RECOGNIZING MS. CHARLOTTE MEREDITH UPON HER RETIREMENT WHEREAS, Ms. Charlotte Meredith began her career in the Virginia Social Services System with the Petersburg Department of Social Services as an Eligibility Worker; and WHEREAS, Ms. Meredith was hired as an Eligibility Worker by the Chesterfield -Colonial Heights Department of Social Services on August 9, 1993; and WHEREAS, Ms. Meredith was promoted to Social Worker on October 13, 2003; and WHEREAS, Ms. Meredith had considerable knowledge of public assistance programs, including Supplemental Nutrition Assistance Program, Temporary Assistance for Needed Families, General Relief, Medicaid and Child Care Services; and WHEREAS, Ms. Meredith graduated from Total Quality Improvement in February 2000, earning an Advisor Certification Certificate; and WHEREAS, Ms. Meredith earned her Masters of Social Work degree in May 1997 while working full time for the Department; and WHEREAS, Ms. Meredith assisted with the creation of the by-laws for the W.I.N.G.S. (Winning Independence through Nurturing, Guidance and Support) mentoring program, in collaboration with other community leaders; and WHEREAS, Ms. Meredith assisted with providing disaster Food Stamps to over 5,000 citizens following Hurricane Isabelle; and WHEREAS, Ms. Meredith consistently demonstrated flexibility and willingness to meet the needs of her team throughout her tenure in the Department; and WHEREAS, Ms. Meredith contributed greatly to the success of the reorganization of the team and the merger of the Child Care team with the Families and Children Medicaid team for the department in 2014; and WHEREAS, Ms. Meredith assisted with training of new employees on her team; and WHEREAS, Ms. Meredith demonstrated dedication and commitment to serving the citizens of Chesterfield County and the City of Colonial Heights; and WHEREAS, Ms. Meredith was attentive to the needs of customers and exhibited a level of customer service that served as a model for others. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Charlotte Meredith, expresses the appreciation of all residents for her services to the county and the City of Colonial Heights and extends congratulations upon her retirement, as well as best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 8.13.1.b. Subject: Resolution Recognizing Mrs. Susan Galyen, Judicial Administrative Assistant, Chesterfield Juvenile and Domestic Relations District Court, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: The Judges and Clerk request the Board adopt the attached resolution recognizing Mrs. Susan Galyen for 16 years of service to Chesterfield County and Chesterfield Juvenile and Domestic Relations District Court. Summary of Information: Mrs. Susan Galyen retired from Chesterfield Juvenile and Domestic Relations District Court on November 1, 2016, after providing over 16 years of faithful service to the Judges and residents of Chesterfield County. Preparer: Laura Griffin Title: Clerk of CourtChesterfield Juvenile and Domestic Relations nictrint (�nurt Attachments: 0 Yes a No # f v a r RECOGNIZING MRS. SUSAN GALYEN UPON HER RETIREMENT WHEREAS, Mrs. Susan Galyen retired from the Chesterfield Juvenile and Domestic Relations District Court on November 1, 2016, after providing 16 years of faithful service to Chesterfield County; and WHEREAS, Mrs. Galyen graduated from Meadowbrook High School in Chesterfield County and received a B.S. in Business Education from Virginia Commonwealth University in 1971; and WHEREAS, Mrs. Galyen served as the Department Head of the Secretarial Science Department of Paul D. Camp Community College in Franklin, Virginia, upon her graduation from VCU; and WHEREAS, Mrs. Galyen moved back to Richmond, Virginia, to be with her fianc6 and present husband, Stephen Galyen, and taught Business Education at George Wythe High School in Richmond, Virginia, from 1972-1973; and WHEREAS, from 1974-1983, Mrs. Galyen raised her three boys and taught business classes in the evenings and on weekends for Chesterfield County Adult Education and also for John Tyler Community College; and WHEREAS, from 1983-1985, Mrs. Galyen served Chippenham Hospital's Radiology Department as their secretary; and WHEREAS from 1986-2000, Mrs. Galyen served as assistant teacher at St. Mark's Preschool in Midlothian, Virginia; and WHEREAS, Mrs. Galyen served as the Judicial Administrative Assistant to the Judges of the Chesterfield Juvenile and Domestic Relations District Court in a part-time capacity from August 2000 - August 2006, and full-time from August 2006 - November 2016; and WHEREAS, Mrs. Galyen never let a colleague or judge's birthday pass without making a baked treat to celebrate, and always used her creativity to decorate offices with signs for every special occasion, birthday, retirement, welcome, etc.; and WHEREAS, Mrs. Galyen was the recipient of the "Employee of the Year" award in December 2012; and WHEREAS, Mrs. Galyen was the first recipient of the "Susan Galyen Legacy Award," an honor bestowed upon her at her retirement in recognition of her tireless pursuit of service to her family, community, and the court; and WHEREAS, Mrs. Galyen successfully built strong relationships with court - related agencies and departments, fostering a true sense of community amongst the judges, clerks, and other court staff; and WHEREAS, Mrs. Galyen leaves a legacy of timeless grace, class, kindness and generosity to all who came to know and love her. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Susan Galyen, and extends on behalf of its members and citizens of Chesterfield County, appreciation for her more than 16 years of unwavering dedication to Chesterfield County and the Chesterfield Juvenile and Domestic Relations District Court. Uv5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 14, 2016 Item Number: 8.13.2. Subiect: Donation of Surplus Property to the Virginia Department of Forensic Science County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the donation of surplus ammunition from the Police Department to the Virginia Department of Forensic Science. Summary of Information: Over many years, the Police Department has accumulated ammunition that has been confiscated or has been brought to the department by residents. Proper destruction of this ammunition is not an economically feasible option for the Police Department. Under Virginia Code Section 15.2-953(C), the county is authorized to donate personal property to another governmental agency. In this case, the Virginia Department of Forensic Science can use the ammunition for their scientific testing purposes. The Police Department has worked with General Services and Purchasing to have this method of disposal approved subject to the Board's action. Staff requests that the Board approve this donation of personal property to the Virginia Department of Forensic Science. Preparer: Col. Thierry G. Dupuis Attachments: 7 Yes Title: Chief of Police 1305:88702.1 ® No #vC CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA y 1749 Page 1 of 2 Meeting Date: December 14, 2016 Item Number: 8.6.3. Subiect: Consideration of Request of Proseal America to Modify Airport Industrial Park Restrictive Covenants Relating to the Ten -Foot Parking Setback at 7611 Whitepine Road and 8140 Virginia Pine Court to Construct a Connecting Driveway County Administrator's Comments: County Administrator: Board Action Request The Board is requested to approve a request by Proseal America to modify the Airport Industrial Park Restrictive Covenants relating to the ten -foot parking setback at 7611 Whitepine Road and 8140 Virginia Pine Court. Summary of Information: Proseal America ("Proseal") is the owner of property located at 7611 Whitepine Road and 8140 Virginia Pine Court in the Airport Industrial Park (see attached map). With the recent purchase of 8140 Virginia Pine Court, Proseal would like to accommodate its growth by constructing a connecting driveway between the parcels to provide direct access to additional parking for its employees and guests, as well as additional space for warehousing and manufacturing that exists at 8140 Virginia Pine Court. To do this, Proseal will need a ten -foot exception to that portion of the Airport Industrial Park's restrictive covenants that require parking and driveway areas to be setback at least ten feet from the side and rear lot lines. Proseal is requesting that the Board approve a waiver of the ten -foot setback requirement for this purpose. Preparer: H. Garrett Hart Attachment: ® Yes Title: Director of Economic Development 7 No # G00057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information (Continued) Page 2 of 2 The Board has the right under the restrictive covenants to waive, modify, alter, or amend any of the covenants, conditions, and restrictions so long as such action does not reduce the overall quality of the property affected. The County's Planning Staff and Department of Economic Development have reviewed the request. Staff recommends approval of the request. The improvements will increase the overall value of the property and will not be a detriment to any adjoining properties. I I K41b mi a I W G,dull 0 ur 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 83.4. Subiect: Award Construction Contract to Brooks and Company General Contractors Incorporated for Renovations to the License Inspector Offices County Administrator's Comments: County Administrator: r `. Board Action Requested: Authorize the Director of Purchasing to execute a contract with Brooks & Company General Contractors Incorporated in the amount of $126,600 to renovate 1,901 square feet of office area which houses the License Inspector. Summary of Information: The county received 15 bids on October 13, 2016, for the renovation of the License Inspector offices. Brooks & Company General Contractors Incorporated submitted the lowest responsive and responsible bid, in the amount of $126,600. The renovation of the License Inspector offices includes Americans with Disabilities Act (ADA) upgrades, HVAC and electrical improvements, floorplan modifications to provide a more efficient use of space and replacement of deteriorated finishes. This project is a part of the larger package of the one-story building renovations approved as part of the FY2017- 2021 CIP budget. Preparer: Clay Bowles Title: Director of General Services Preparer: Christopher "Matt" Harris Title: Director of Budget and Management Attachments: Yes ® No # GO010C0 ' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 = AGENDA Meeting Date: December 14, 2016 Item Number: 8.6.5. Subject: Designation of Adventure Hill Lane as a Rural Rustic Road County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the resolution designating Adventure Hill Lane as a Rural Rustic Road. Summary of Information: Paving of Adventure Hill Lane is included in the VDOT Six -Year Plan for Secondary Road Construction. The Code of Virginia requires that approximately 5 percent of statewide secondary construction funds are set aside for the paving of unpaved roads (effective through 2020). These funds are then distributed among localities proportionately based on the number of miles of unpaved roads carrying over 50 vehicles per day (vpd) in each locality. For Chesterfield, approximately $27,000 per year (average for first five years of the Plan) has been allocated to the Secondary Six Year Plan specifically for hard surfacing unpaved roads. The VDOT Chesterfield Residency has recommended that Adventure Hill Lane be paved using VDOT's Rural Rustic Road Program. The primary concept in the Rural Rustic Road program is leaving trees, vegetation, side slopes and open drainage undisturbed. Prior to paving the road, ditches can be cleaned and the road bed shaped. The Rural Rustic Road Program has been designated by legislation as the first alternative for improving unpaved roads in Virginia. Preparer Jesse W. Smith Attachments: 0 Yes Title: Director of Transportation F-1 No 4 G J CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Criteria for the Rural Rustic Road Program include the following: • Unpaved road in VDOT's Secondary System • Maximum volume of 1,500 vehicles per day • Maximum speed 35 miles per hour • Road predominately serves local traffic • Minimal traffic growth anticipated • Surface to be paved follows the same basic alignment as the gravel surface • Road paving project included in approved Secondary Six -Year Plan, if funding is secondary system allocations • Board of Supervisors must designate the road as a Rural Rustic Road The Board is being asked to designate Adventure Hill Lane as a Rural Rustic Road, so that VDOT may proceed with paving the road using the Rural Rustic Road program. Paving of the road is anticipated to occur in early summer 2017. Recommendation: Staff recommends the Board adopt the following resolution designating Adventure Hill Lane as a Rural Rustic Road. District: Matoaca WHEREAS, Section 33.2-332 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low-density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Chesterfield County, Virginia ("Board") desires to consider whether Adventure Hill Lane (Route 660), From: Winterpock Road (Route 621) To: 0.57 mile south of Winterpock Road (Route 621) should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board, s six-year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur with this designation. AND, BE IT FURTHER RESOLVED the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right-of-way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. AND, BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. vUa0 TUBE HILL LN 001:1911119T, 10 :10YAl - - - 0. :4019 A Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 83.6. Subject: Authorize the Receipt and Appropriation of Grant Funds from the Department of Homeland Security and the Federal Emergency Management Agency for the 2016 State Homeland Security Grant Program County Administrator's Comments: County Administrator: Authorize the Fire and EMS Department to receive and appropriate grant funding in the amount of $94,000 for the 2016 State Homeland Security Grant to enhance emergency preparedness regionally and to continue the support of the County's Community Emergency Response Team program. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $94,000 in grant funds from the Department of Homeland Security and the Federal Emergency Management Agency for the 2016 State Homeland Security Grant Program. This grant will continue the successful public outreach and education campaign from the Central Virginia Emergency Management Alliance (CVEMA) to include Survivor Day ($80,000) and fund the County's Community Emergency Response Team, or CERT, program ($14,000). By coordinating public outreach and training on emergency preparedness, this project measurably enhances the region's capacity to contend with all types of disasters and encourages a culture of preparedness. No local funding match is required. Preparer: Edward L. Senter, Jr Title: Fire Chief Preparer: Matt Harris Title: Director, Budget & Management Attachments: F]Yes No # O u v 0 C CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 14, 2016 Item Number: 8.13.7. Subject: Approval of the Purchase of a Parcel of Land for the Enon Elementary School Replacement Project County Administrator's Comments: c7`5"—� County Administrator: Board Action Requested: Approve the purchase of a parcel of land containing .5610 acres, more or less, with improvements, for $190,000 from Jamie B. Winner, Judy L. Taylor, Janet L. Watko, John C. Bane and Joyce B. Hill for the Enon Elementary School Replacement Project, and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing .5610 acres, more or less, with improvements, PIN: 825645031400000, 2000 Florence Avenue, for $190,000 plus closing costs which are estimated to be $6,000, from Jamie B. Winner, Judy L. Taylor, Janet L. Watko, John C. Bane and Joyce B. Hill, for the 750 student Enon Elementary School Replacement Project scheduled to open January, 2019. This property has been through the site selection process and the purchase of the parcel is for school use as open recreational fields. The contract is subject to acceptable title, Phase I ESA and obtaining the necessary approvals (including substantial accord) to use the property for a school. Staff will continue to purchase properties adjacent to the school for recreational fields as the owners place their property for sale. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Preparer: C. Matthew Harris Title: Budget Director Attachments: Yes FINo # 0 u 0 0 C "VICINITS' SKETCH Approval of the Purchase of Land for the Enon Elementary School Replacement Project /Z 4004C//' . . .... ... .. . . . ................ .............. ......... ... 200 0 FLO REN C E AV BANE ESTATE Y z'y so N Chesterfield County DcpartmEnt of Utilities +n, P S I hun -250 ILel I THIS i5 TO CERTIFY THAT ON 7'Ao*,W 1 MADE, AN ACCURATE SURVEY OF THE PREMISES SHOWN HEREON AND THAT THERE ARE NO EASEMENTS O � CHMENNT�S ViS19LE ON THE GROUND OTHER THAN THOSE SHOWN HEREON. Zgirr. THIS PROPERTY i6E— IN A H.U.D. DEFINED FLOOD HAZARD AREA. ApY1 st�lYNO AyL 1 cord ewelE AV4Vl E' IT �Lpzw Na1243 am P,d,4 r &C &I..dri W .4e f f 4or44a/O_ .!JTYMlLY7 THE SURVEY IS SUBJECT TO ANY EASEMENTS OF a+,f PW A4 lrA .[4%W 40-oQel<4'l Wtf AYE -4140- ` RECORD AND OTHER ,AN07fI�.i�lrL%Vr[ Of /lfifyY�1R �X!'JYE. PERTINENT FACTS WHICH A 'TITLE SEARCH dtifi�t�4CSA loAknover MIGHT DISCLOSE. I C/r(�'.i�iE�fJtJL�1O Cow�J»; r�.ra�•�r,+ HARVEY L. P� ,�trJsr�.a"wica`ws•� sSlss�ast,.'�r.t.A+aiiL..s'a+a'riE.R' 000 J Jrrsx ✓ n.4..tla0 \ � R I �'• JV•I.r = ,I•s'v!7 -.�. Jf.� Orr• \ cord ewelE AV4Vl E' IT �Lpzw Na1243 am P,d,4 r &C &I..dri W .4e f f 4or44a/O_ .!JTYMlLY7 THE SURVEY IS SUBJECT TO ANY EASEMENTS OF a+,f PW A4 lrA .[4%W 40-oQel<4'l Wtf AYE -4140- ` RECORD AND OTHER ,AN07fI�.i�lrL%Vr[ Of /lfifyY�1R �X!'JYE. PERTINENT FACTS WHICH A 'TITLE SEARCH dtifi�t�4CSA loAknover MIGHT DISCLOSE. I C/r(�'.i�iE�fJtJL�1O Cow�J»; r�.ra�•�r,+ HARVEY L. P� ,�trJsr�.a"wica`ws•� sSlss�ast,.'�r.t.A+aiiL..s'a+a'riE.R' 000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA �RCIt3� Meeting Date: December 14, 2016 Item Number: 8.8.8. Subject: Approval of the Purchase of a Parcel of Land for the New Midlothian Elementary School County Administrator's Comments: County Administrator: ion Approve the purchase of a parcel of land containing 82.7 acres, more or less, with improvements, for $2,278,000 from Albert Joseph Anderson and Judson Cary Anderson, Executors of the Virginia A. Justis Estate, for the new Midlothian Elementary School, and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 82.7 acres, more or less, with improvements PIN: 716699374700000, 1501 Old Hundred Road, for $2,278,000 plus closing costs which are estimated to be $22,000, from Albert Joseph Anderson and Judson Cary Anderson, Executors of the Virginia A. Justis Estate, for the new 900 student Midlothian Elementary School scheduled to be completed August 2019. This property has been through the site selection process and identified as the best site for the school. The Comprehensive Plan recommends 20 acres of buildable property for an elementary school; however, the owner was not willing to sell a portion of the property. Once the school design is finalized, a determination will be made for the use of the balance of the parcel by the county. A substantial accord determination has been made. The contract is subject to acceptable title and Phase I ESA. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Propertyger Preparer: C. Matthew Harris Title: Budget Director Attachments: Yes � No # n .-'n' U VICINITY SKETCH Approval of the Purchase of Land for the New Midlothian Elementary School IN Chesterfield County Departn,ient of Utiffies 1 Voi - 41 6. 67 42s? fl CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 14, 2016 Item Number: 8.B.9. Subject: Request to Quitclaim a Portion of a Variable Width Sight Distance Easement Across Property of Magnolia Lakes, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width sight distance easement across property of Magnolia Lakes, L.L.C. Summary of Information: Magnolia Lakes, L.L.C. has requested the vacation of a portion of a variable width sight distance easement across its property as shown on the attached plat. The easement was required to provide sight distance from a proposed driveway but the driveway will be constructed at a different location. This request has been reviewed by county staff and VDOT. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager —1 Attachments: Yes No F WIN 111L I I V&334w�il Request to Quitclaim a Portion. of a variable Width Sight Distance Easement Across Property of Magnolia Lakes, L.L.C. rf Portion of a Sight-Dim"In-ce Easement to be Quitclaimed N Chesterfieb County Depwtrnent of Utilities w #1 1 E S I COUNTY SITE PLAN) 06PRO216 COUNTY PROJJ 97-0002 N 3,653,206.13 � ''°J E 11,781, —TO E 11,781,747.07 Op O VEPCO Easement N f Venzon Easement i D.B.lox Pg.laq N h ' tl'di'ay {�$iyTH OSP �4 v Mark B. Beall a Lie. No.1613 10/4/2016 Note: This plot was prepared without the benefit of a title report and is subject to information which may be disclosed by such. No improvements and not all easements may be shown. (XX.XX) Denotes tie to easement along L4 Var. Width Sight Distance Easement for VDOT Maintenance D.8.7991 Pa.338 /PORTION OF VAR. W/DTH` SIGHT DISTANCE EASEMENT FOR VDOT MAINTENANCE 1,2D.B.7991 Pg.338 TO BE VAC47ED MAGNOLIA LAKES L.L.C. 781-653-1943-00000 D.B. 10437 Pg. 525 5800 Magnolia Cove Circle 0 40 80 SCALE.- 1"=40' Lot 3 Magnofia Lakes Section 1 P.B. 197 Pg.22-24 N 3,653,28800 E 11,781,747.07 Op Approx, Location VEPCO Easement D.B.8032 Pg.494 & f Venzon Easement D.B.lox Pg.laq T�f: / a''12CShc�y tl'di'ay L4 Var. Width Sight Distance Easement for VDOT Maintenance D.8.7991 Pa.338 /PORTION OF VAR. W/DTH` SIGHT DISTANCE EASEMENT FOR VDOT MAINTENANCE 1,2D.B.7991 Pg.338 TO BE VAC47ED MAGNOLIA LAKES L.L.C. 781-653-1943-00000 D.B. 10437 Pg. 525 5800 Magnolia Cove Circle 0 40 80 SCALE.- 1"=40' Lot 3 Magnofia Lakes Section 1 P.B. 197 Pg.22-24 PLAT SHOWING A PORTION OF A VARIABLE WIDTH SIGHT DATE: 10/4/2016 DISTANCE EASEMENT FOR VDOT SCALE: 1'640' MAINTENANCE TO BE VACATED JOB NO: C1300778.00 BERMUDA DISTRICT CHK • JAB CHESTERFIELD COUNTY, VIRGINIA DiYG 5C2 • PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS - I5,71 City View Drive Suite 200 • Midlothian, Virginia 23113 • Phone (604) 794-0571 • Fax (6G4) 794-263! —7OT !. BEARING LENGTH Vl N19'3952 ' 14.33 V2 N49'0632 104.44 ,48'2618 V 114.76 AND ASSOCIATES INC. rtErtee7allo tawowaeow www.bakenec T�f: / a''12CShc�y tl'di'ay PLAT SHOWING A PORTION OF A VARIABLE WIDTH SIGHT DATE: 10/4/2016 DISTANCE EASEMENT FOR VDOT SCALE: 1'640' MAINTENANCE TO BE VACATED JOB NO: C1300778.00 BERMUDA DISTRICT CHK • JAB CHESTERFIELD COUNTY, VIRGINIA DiYG 5C2 • PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS - I5,71 City View Drive Suite 200 • Midlothian, Virginia 23113 • Phone (604) 794-0571 • Fax (6G4) 794-263! —7OT !. BEARING LENGTH Vl N19'3952 ' 14.33 V2 N49'0632 104.44 ,48'2618 V 114.76 AND ASSOCIATES INC. rtErtee7allo tawowaeow www.bakenec CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -� AGENDA Meeting Date: December 14, 2016 Item Number: 8.113.10.a. Subject: Transfer $2,200 from the Matoaca District Improvement Fund to the School Board to Purchase Equipment for a Winter Guard Program at Matoaca High School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $2,200 from the Matoaca District Improvement Fund to the School Board to purchase equipment for a Winter Guard program at Matoaca High School. Summary of Information: Chairman Elswick has requested the Board to transfer $2,200 from the Matoaca District Improvement Fund to the School Board to purchase equipment for a Winter Guard program at Matoaca High School. The Winter Guard program is an indoor color guard program that requires special equipment for use at rehearsals and performances. The funds will be used to purchase specialized gym floor covering and equipment specifically for indoor color guard use. The County can give money to the School Board to purchase capital equipment to be used for school programs. The equipment will be owned by the School Board and will become a part of the School Board's inventory of property. The School Board must purchase the equipment in accordance with the Virginia Public Procurement Act. Preparer: Matt Harris Title: Director, Budget & Management 0425:97712.1 Attachments: ® Yes 1-1 No # "00 0 CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or Matoaca High School Marching Sand/ColorGuard organization) making this funding request? 2. If an organization is the applicant, what is the This equipment is specifically for a Winter Guard nature and purpose of the organization? that we are trying to begin. The Color Guard adds (Attach organization's most recent articles of visuals with flag choreography and dance to the incorporation and/or bylaws to application.) marching band show. 3. What is the amount of funding you are seeking?` 1 $2200.00 5. Is any Chesterfield County Department involvedl. in the project, event or program for which you Yes are seeking funds? Provide name of other department Chesterfield Public Schools 6. If this request for funding will not fully fund Rob Thompson (Matoaco School Board rep) has your activity or program, what other individual agreed to pick up the other half of the amount or organization will provide the remainder of needed to purchase this equipment. the funding? 7. If the applicant is an organization, answer the following Is the organization a corporation ( No - corporation 1 I Is the organization non-profit? Yes - non-profit | | |mthe organization tax'exernpt? i| Yes' tax-exempt | . . . 8. Applicant information: Mailing Address Telephone Number Fax Number E -Mail Address Motooco High School 2770OLonohuuseLange Chesterfield, VA 23838 - address 8O4'59U-310Dext. 356 -phone � 804-590-3022 -fox ) '— SbsnatureoftheeppUoant—lfyouaresigning on � behalf ofanorganization you must bethe Donald A. Davis and Belinda Merriman president, v|ce-president,Chairrnan/direc±ornr ' |Nqme of Applicantvice-chairman, kv, ,=" ==``w""" '''"c.p°'"— Title If signing on behalf of organization Nov. 22,Z016'date � !| For Internal Use > Date Received: 4J // a District: ` Form: Updated 13 ° ��r wouu��] CHESTERFIELD COUNTY - BOARD OF SUPERVISORS Page 1 of 1 Zi AGENDA TTi9 Meeting Date: December 14, 2016 Item Number: 8.13.10.b. Subiect: Transfer $3,000 in Bermuda District Improvement Funds to the Department of Parks and Recreation to Purchase and Install an Internally Illuminated Monument Sign at Elizabeth Davis Middle School County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $3,000 in Bermuda District Improvement Funds to the Department of Parks and Recreation to purchase and install an internally illuminated monument sign at Elizabeth Davis Middle School. Summary of Information: Vice Chairman Jaeckle, has requested the Board to transfer $3,000 from the Bermuda District Improvement Fund to the Department of Parks and Recreation. The funds will be used toward the purchase and installation of an internally illuminated monument sign at Elizabeth Davis Middle School. PTA donations and school funds will provide the remaining funds needed for the project. The Board can transfer money to the Parks and Recreation Department to make public capital improvements on County property. Parks and Recreation will be required to comply with the Virginia Public Procurement Act to purchase and install the sign. Preparer: Matt Harris Title: Director, Budget & Management 0425:97711.1 Attachments: ® Yes F-1No s# 7 -:. ®0007'7 APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant pp � (person or organization)funding making this request. �� ..� �� v =111111 2. If an or ganization is the applicant, what is the nature and purpose of the organization? (Attach organization's most recent articles of incorporation and/orb laws to application.) a° t o yr 3 What is the amount of funding you are seeking? 0 00 0 , rzr� 4. Describe in detail the funding request and how �, the money, if approved, will be spent u 1, � �d�i�d,�°-�ilyd� J ,cif ! � � /r,� ��° �� ,✓+�'r�, �!,!fc , �� 1, sir, a r �l ��1�/i, �, a,.o /�il�r �,��f�iJ, lJli�� >!� A, Gln! � ��f/ 1 � S. Is any Chesterfield County Department involved „ r>�'� r ,,r,� >)`/J`�> Drop -Down in the project, event or program for which you (g } are seeking funds? Provide name of other department ,�,?"� r,.la � ��4' � ,�nri��b��A��1��/1��ri�ilr �rla��i�,.l�l��✓��m�(✓;��' 6. if this request for funding will not fully fund: �� i ii,� l %� � ill,�ir � „1 e your activity or program, what other individual or organization will provide the remainder of the funding? &A ckc �s� 11fjr��n��i r n) �i>�J'7�ll,i�;�li>aur;.��ri�,/.'�,i�/1,v ➢I,�,��»��r�i>'�,i°�'�4�,. ��,il.t,„. . Il�l.1�ii��.,. . 1 /l�,.r . »�l/�'t//�reei r��/f�1i;�'rlJef� � Y,�r >, <�IJ,,fti/'�.°I��.!�,Ai, � ��,� ��r/,,1�f�y,rfa,/� ,%y��i%��.l,.��,�fr.t`.,, �h�rL'�sl�;,"��ii.�/,P��.�y, , � ,A� IN��0�i,� �,'�� r,o��r/„„,�1��. /a�, �,� 7 ,�,r'l��l. ., ,J.�.�r%. I�J,��'/�„,V >>,a�F,��N�, r,.../�✓,�,�i/0/,�I If the applicant is an organization, answer the following Drop-down - corporation Is the organization a corporation Is the organization non-profit? Drop -Down - non-profit (.I Vim) \ _. \AZ, s r'il^ ,...,: a, - Is the organization tax-exempt? CY0 111 WNIF I WE MR 1 11,11 8. Applicant information: - address Mailing Address C C, r j - nh6 ne- Telephone Number Fax Number email E -Mail Address (b -cc i, S v\C.A. W W Signature of the applicant — If you are signing on behalf of an organization you must be the Ve president, vice-president, chairman/director or Name of Applicant vice-chairman. lk lj-e "t — Title If signing on behalf of organization -printed name - date For Internal Use Date Received: 11 2-9- /(-/) District: Form: Updated 2/7/2013 0'00079 E _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1798 �RGiN�Y Meeting Date: December 14, 2016 Item Number: 8.8.10.c. Subject: Transfer $3,600 from the Bermuda District Improvement Fund to the Parks and Recreation Department to Purchase and Install a Scoreboard at the Goyne Park Athletic Field County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $3,600 from the Bermuda District Improvement Fund to the Parks and Recreation Department to purchase and install a scoreboard at the Goyne Park athletic field. Summary of Information: Vice Chairman Jaeckle has requested the Board to transfer $3,000 from the Bermuda District Improvement Fund to the Parks and Recreation Department to purchase and install a scoreboard at the Goyne Park athletic field. This request was originally made by the Chester and Wells Youth Athletic Associations. While the Board is not permitted to donate public funds to an athletic association, the Board can transfer public funds to the Department of Parks and Recreation to purchase and install a scoreboard since this is a capital improvement to county property. The purchase must be made by the Parks and Recreation Department in accordance with the Virginia Public Procurement Act and County purchasing policies. Preparer: Matt Harris Attachments: Yes Title: Director Budget and Management 0425:97714.1 ❑ No # .t< CHESTERFIELD COUNTY DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. - 1. What is the name of the applicant (person or organization) making this funding request? William eodenhamer . ungv 2. If an organization is the applicant, what is the nature and purpose of the organization? Youth Football Organization (Attach organization's most recent articles of incorporation and/or bylaws to al)plication.) 3. What is the amount of funding you are seeking? $3600.00 r 4. Describe in detail the funding rei^.luestand how the money, if approved, will be spent. scoreboard forfootball field at Goyne Park m N. S. Is any Chesterfield County Department involved in the project, event or program for which you are seeking funds? No Provide name of other department �not NOW6. If this request for funding will fully fund your activity or program, what other individual Chester Athletic Association and Wells Athletic or organization will provide the remainder of Association the funding? mm 7. If the applicant is an organizations, answer the following Is the organization a corporation No - corporation Is the organization non-profit? Yes - non-profit Noosi Is the organization tax-exempt? 8. Applicant information: M -H Telephone Number Fax Number E -Mail Address Signature of the applicant — If you are signing on behalf of an organization you must be the president, vice-president, chairmarn/director or vice-chairman. For Internal Use Date Received: District: arvo No - tax-exempt 12248 mason ove chester, va 23831 - address 804-536-7370 - phone -fax chesterfootbolll@gmail.com - email William R Bodenhomer Name of Applicant President & Football Director Chester Athletic Association — Title If signing on behalf of organization William R Bodenhamer - printed name 11-22-16 - date 000082 Pagel of 2 Meeting Date: December 14, 2016 Item Number: 8.B.10.d. Subiect: Streetlight Cost Approval in the Meadowbrook Farm Subdivision and Transfer of Dale District Improvement Funds to Streetlights to Fund the Project County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a streetlight installation in the Dale District and authorize the transfer of District Improvement Funds to Streetlights to fund this project. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 75 percent of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparer: Scott B Smedley Title: Director, Environmental Engineering Attachments: Yes E]No # 0-00083 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. Approval of this installation will result in an annual general fund expenditure increase of $90.24 in streetlight electrical costs. DALE DISTRICT: • In the Meadowbrook Farm subdivision At the intersection of Country Manor Lane and Ironhorse Road Cost to install streetlight: $4,771.89 (Design Cost: $435.00) Location meets criteria 000084 STREETLIGHT REQUEST Dale District Request Received: July 25, 2016 Estimate Received: November 9, 2016 Estimate Requested: July 25, 2016 Days Estimate Outstanding: 114 NAME OF REQUESTOR: Meadowbrook Farm Homeowners Association ADDRESS: c/o Ms. Charlene Hopkins P O Box 34054 North Chesterfield, VA 23234 REQUESTED LOCATION: In the Meadowbrook Farm subdivision At the intersection of Country Manor Lane and Ironhorse Road Cost to install streetlight: $4,771.89 POLICY CRITERIA: Intersection: Qualified Petition: Qualified Requestor Comments: "The intersection at Country Manor Lane and Ironhorse Road is the second most traveled area in the Meadowbrook Farm subdivision. We feel a streetlight at this intersection will not only shine light for the foot traffic (many people walk in our neighborhood) but more importantly allow people traversing the street in vehicles to have the clear ability to see the stop sign." 0001335 December 14, 2016 Gj,,j_jj4G RD C51 E RY I r- MELBEC �O M CIP 0 0 —4 0 P C.) q 0,SH CT PAW-.WOM This map is a copyrighted product of the Chesterfield County GIS Office - Streetlight Legend existing light requested light 1,000 600 This map shows citizen requested streetlight installations in relation to existing streetlights. 0 1.000 Feet PToduod Ey chmi?rtwa County GIs 000086 � CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ,a AGENDA Meeting Date: December 14, 2016 Item Number: 8.113.10.e. Subject: Request for Exception to County Streetlight Project and Authorize Improvement Funds to Streetlights to County Administrator's Comments: County Administrator: Board Action Requested: Streetlight Policy for the Smoketree the Transfer of Clover Hill District Fund the Project The Board of Supervisors is requested to authorize an exception to the County Streetlight Policy for the installation of three streetlights in the Smoketree subdivision and authorize the transfer of Clover Hill District Improvement Funds to Streetlights to fund this project. Summary of Information: The county has received a request to install three new Dominion Virginia Power (DVP) installed and maintained colonial style streetlights along Smoketree Drive. These new streetlights are consistent with those already in place along Smoketree Drive at the entrance to the subdivision. They will be installed between those along the Smoketree entrance on Smoketree Drive and the Church of the Epiphany entrance. The streetlight installations are in conjunction with the completion of the Transportation Department's sidewalk project in Smoketree. The cost for Dominion Virginia Power (DVP) to install the streetlights is estimated to not exceed $4,000. Clover Hill District Improvement funds will be used to fund the installation of the streetlights. The installation of these three streetlights will result in an annual general fund expenditure increase of $277.23 for electrical costs. (continued on next page) Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Matt Harris Title: Director of Budget and Management Attachments: F-1 Yes No OU 0 0 87 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The County Streetlight Policy requires the Board of Supervisors to grant exceptions for the installation of streetlights within 200 feet of existing or proposed streetlights. An exception to the policy is necessary to install the new lights as requested. Recommendation: Staff recommends the Board of Supervisors: 1) authorize an exception to the County Streetlight installation of streetlights within 200 feet of streetlights; and 2) authorize the transfer of Clover Hill District Streetlights to fund this project. District: Clover Hill Policy to allow the existing or proposed Improvement Funds to 000088 CHESTERFIELD COUNTY e 1 of 2 BOARD OF SUPERVISORS Pa 9 h AGENDA Meeting Date. December 14, 2016 Item Number: 8.13.11. Subject: Transfer Community Development Block Grant Funds to the Parks Revitalization Project at Providence Middle School and Davis Elementary School County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $117,480 (2011-2012 allocation) and $125,000 (2012-2013 allocation) in CDBG funds from the proposed Chesterfield Avenue Mixed Use Project to the Parks Revitalization Project at Providence Middle School and Davis Elementary School. Summary of Information: The Chesterfield Avenue Mixed Use Project is proposed to improve a 3.14 -acre project site located between 21003 and 21109 Chesterfield Avenue. The project was awarded $117,480 in CDBG funds in Fiscal Year 2011-2012 and $125,000 in Fiscal Year 2012-2013. The developer's mixed use project has been delayed. Due to the time -sensitive nature of CDBG funds, staff recommends transferring 1) $117,480 in FY2012 and 2) $125,000 in FY2013 from the Chesterfield Avenue Mixed Use Project to the Parks Revitalization Project at Providence Middle School and Davis Elementary School. Per HUD guidelines for CDBG funds, preference should be given to activities that are shovel -ready and can be started and completed expeditiously. The park project is projected to be completed in the summer of 2017. The need to allocate additional future funds to the Chesterfield Avenue Mixed Use project would be evaluated when the project is shovel -ready and can be started and completed expeditiously. District: Matoaca, Midlothian Preparer: Allan Carmody Attachments: E Yes ® No Title: Finance Director # N0089 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The Parks Revitalization Project at Providence Middle School and Davis Elementary School was adopted in the FY2016 Capital Improvement Program at a total budget of $783,000. Phase two of three was bid (and rebid) in the fall of 2016. The phase two bid (including parking improvements and a shared use path that connects and traverses both school sites) came in at $447,908.94, approximately $100,000 higher than anticipated. Due diligence has been performed to ensure that the lowest bid is responsive and responsible and the Purchasing Director is prepared to award the bid on December 15, 2016. With the transfer of CDBG funds as requested, the total project budget will be $1,025,480. This will ensure sufficient funding is available for phases two and three with sufficient contingency and that the original scope can be completed as designed. Phase three (including landscaping, fencing, turf improvements and irrigation) will begin upon completion of school construction at Providence Middle School that is anticipated to open in the summer of 2018. Staff recommends that the Board of Supervisors transfers $117,480 (2011-2012 allocation) and $125,000 (2012-2013 allocation) in CDBG funds from the proposed Chesterfield Avenue Mixed Use Project to the Parks Revitalization Project at Providence Middle School and Davis Elementary School. J00090 Off; CHESTERFIELD COUNTY L_BOARD OF SUPERVISORS Pagel of 6 - AGENDA Meeting Date: December 14, 2016 Item Number: 9.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Location: Developer: Contractor: 04-0396 Braden Townes Section 1 10636 Genito Road Braden Townes, LLC Perkinson Construction Company Contract Amount: Water Improvements - $ 104,077.00 Wastewater Improvements - $ 121,226.00 District: Dale Preparer: Michael A. Nannery, P. E. Title: Assistant Director of Utilities Attachments: El Yes 0 No # o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 6 AGENDA Summary of Information: (Continued) 2. Contract Number: 05-0016 Project Name: The Villas at Dogwood Section C Location: 14840 Hull Street Road Developer: Eagle Construction of VA, Inc. Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - $ 63,500.00 Wastewater Improvements - $ 101,750.00 District: Matoaca 3. Contract Number: 12-0051 Project Name: Stonebridge Gardens West at Ironbridge Plaza Location: 12300 South Chalkley Road Developer: Centex Homes - Pultegroup, Inc. Contractor: Shoosmith Construction, Inc. Contract Amount: Water Improvements - $ 131,364.00 Wastewater Improvements - $ 120,152.00 District: Bermuda 4. Contract Number: 14-0266 Project Name: Netto Office Building Location: 5941 Willowbranch Drive Developer: 5941 Willowbranch Dr., LLC Contractor: Coastal Utilities, Inc. Contract Amount: Water Improvements - $ 33,360.00 Wastewater Improvements - $ 24,210.00 District: Dale 000099 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 6 AGENDA Summary of Information: (Continued) S. Contract Number: 15-0246 Project Name: Harper's Mill Southwest Section 3 Location: 16343 Harpers Mill Parkway Developer: HMG Investments, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - $ 135,250.00 Wastewater Improvements - $ 211,150.00 District: Matoaca 6. Contract Number: 15-0252 Project Name: Harper's Mill Northwest Section 3 Location: 16300 Harpers Mill Parkway Developer: HMG Investments, LLC Contractor: Piedmont Construction Company, Inc. Contract Amount: Water Improvements - $ 229,750.00 Wastewater Improvements - $ 199,000.00 District: Matoaca 7. Contract Number: 15-0352 Project Name: Murphy Oil USA Location: 11800 Iron Bridge Plaza Developer: Murphy USA Real Estate LKE #16, LP Contractor: Petro Construction, LLC Contract Amount: Water Improvements - $ 3,700.00 District: Bermuda 000093 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) 8. Contract Number: 16-0031 Project Name: 7 -Eleven @ Genito Rd. and Hull St. Rd. Location: 11200 Hull Street Road Developer: 7 -Eleven, Inc. Contractor: Perkinson Construction Company Contract Amount: Water Improvements - $ Wastewater Improvements - $ District: Clover Hill 9. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 16-0038 Aldi at Bridgewood Crossing 12431 Hull Street Road Aldi (N.C.), LLC RMM Enterprises, Inc. Water Improvements - Wastewater Improvements - Clover Hill Page 4 of 6 4,205.00 3,601.00 $ 12,700.00 $ 2,600.00 10. Contract Number: 16-0066 Project Name: 7 -Eleven @ Hull St. Rd. and Turner Rd. Location: 7040 Hull Street Road Developer: 7 -Eleven, Inc. Contractor: Hercules Contracting and Design Contract Amount: Water Improvements - $ 28,434.00 Wastewater Improvements - $ 22,624.00 District: Midlothian J00094 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 5 of 6 AGENDA Summary of Information: (Continued) 11. Contract Number: 16-0072 Project Name: Bayhill Pointe Section 21 Location: 8000 Belcherwood Road Developer: Contractor: Contract Amount: District: 12. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: 13. Contract Number: Project Name: Location: Developer: Contractor: Contract Amount: District: Bayhill Development Corporation Coastal Utilities, Inc. Water Improvements - Wastewater Improvements - Matoaca 16-0079 Hallsley Section 23 1117 Mt. Hermon Road East West - Hallsley, LLC Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian 16-0080 Magnolia Green Golf Clubhouse 7001 Awesome Drive 6801 Woodridge Road - Moseley LP Castle Equipment Corporation Water Improvements - Matoaca $ 67,023.00 $ 102,839.00 $ 205,750.00 $ 419,685.00 $ 69,082.00 000095 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 6 of 6 AGENDA Summary of Information: (Continued) 14. Contract Number: 16-0091 Project Name: EPT - Ashton Park Drive Location: Developer: Contractor: Contract Amount: District: 15. Contract Number: Project Name: 1624 Aston Park Drive EPT, Inc. Godsey and Son, Inc. Water Improvements - Wastewater Improvements - Bermuda 16-0143 Willow Creek Section 4 Location: 11107 Crump Landing Trail Developer: Bayhill Development Corporation Contractor: Coastal Utilities, Inc. $ 42,591.00 $ 1,500.00 Contract Amount: Water Improvements - $ 95,976.00 Wastewater Improvements - $ 125,038.00 District: Matoaca 000096 CHESTERFIELD COUNTY BOARD OF SUPERVISORS ,„, '� AGENDA Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 9.6. Subiect: Report of Planning Commission Substantial Chesterfield County Parks and Recreation (Case Purpose Public Park in a Light Industrial (I-1) Hill District (River City Sportsplex) County Administrator's Comments: County Administra Board Action Requested: Accord Determination for 17PD0179) to Permit a Special District Located in the Clover On December 12, 2016, the Planning Commission determined that the proposed special purpose park is in substantial accord with the Comprehensive Plan, as per attached (Case 17PD0179). (AYES: Wallin, Sloan, Freye, Jackson, Jones). Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. The previous part-time lease of the subject property by the County did not convert the private facility into a public facility and, therefore, substantial accord was not required. The county intends to complete the improvements required in the current site plan for the property. Preparer: Kirkland A. Turner Title: Director of Planning Attachments: 0 Yes FINo CASE NUMBER: 17PDO179 APPLICANT: Chesterfield County Parks & Recreation CHESTERFIELD COUNTY, VIRGINIA Magisterial District: CLOVER HILL s� ADDENDUM 13020 Genito Rd 1749 POW14ITE PKWY Board of Supervisors (BOS) Public Meeting Date: DECEMBER 14, 2016 Request Property Applicant's Contact: STUART CONNOCK oN, (804-751-4484) Planning Department Case Manager: STEVE HAASCH (804-796-7192) GENITORD W S APPLICANTS' REQUEST Substantial accord determination to permit a special purpose park use in a Light Industrial (1-1) District. County acquisition and continued operation of a sports complex (River City Sportsplex) as a special purpose park with primary use as a sports facility is planned. Notes: A. THIS CASE IS SCHEDULED FOR A PLANNING COMMISSION PUBLIC HEARING ON DECEMBER 12, 2016 B. Conditions may be imposed. ADDENDUM The purpose of this addendum is to provide the Planning Commission's recommendation from their December 12, 2016 public hearing. The Planning Commission held a public hearing on this case at their meeting on December 12, 2016. Their determination is provided on the following page. Providing a FIRST CHOICE community through excellence in public service DETERMINATION PLANNING APPROVAL COMMISSION (12/12/2016) RECOMMENDATION RECOMMEND APPROVAL STAFF • Complies with Public Facilities Plan, an element of the Comprehensive Plan as a special purpose park (unique recreational facility) 17P DO179-2016DEC14-BOS-ADD X 4 4 5 CASE HISTORY Applicant Submittals 11/18/2016 Application submitted Community Meeting 12/6/2016 Issues Discussed • Questions and comments from citizens included: • What other special purpose parks are there in the county? • What percentage of this park would be available to citizens versus tournaments? • Does this facility meet the mission and objective of Parks? • What is the timeline for completing the non -field portions of the park? • Procedural questions on substantial accord process • Do tournaments operate at other park locations? • Support for the use at this site, good for all county Planning Commission Meeting 12/12/2016 Citizen Comments One citizen spoke against this case noting: • both the Comprehensive Plan and Parks & Recreation Master Plan mention fiscal responsibility • special purpose parks do not include recreational as a category • use does not match other regional parks • Parks & Recreation Master Plan supports private operation of facility Commission Discussion Ms. Freye noted the following: • Previous zoning action allowed this facility to operate as it is an appropriate use in an excellent location • Comprehensive Plan does identify recreational special purpose parks • General character, location and extent complies with the Comprehensive Plan Determination: APPROVAL Motion: Freye Second: Sloan AYES: Wallin, Sloan, Freye, Jackson and Jones The Board of Supervisors on Wednesday, December 14, 2016, beginning at 3:00 p.m., will consider this request. 17PDO179-2016DEC14-BOS-ADD CASE NUMBER: 17PDO179 APPLICANT: Chesterfield County Parks & Recreation COMMISSION CHESTERFIELD COUNTY, VIRGINIA STAFF'S ANALYSIS Magisterial District: CLOVER HILL AND RECOMMEND APPROVAL 13020 Genito Rd 0 Complies with Public Facilities Plan an element of the RECOMMENDATION Comprehensive Plan as a special purpose park (unique recreational facility) Board of Supervisors (BOS) Public Meeting Date: DECEMBER 14, 2016 Property Applicant's Contact: STUART CONNOCK (804-751-4484) co Planning Department Case Manager: APPLICANTS' REQUEST Substantial accord determination to permit a special purpose park use in a Light Industrial (1-1) County acquisition and continued operation of a sports complex (River City Sportsplex) as a special purpose park with primary use as a sports facility is planned. A. THIS CASE IS SCHEDULED FOR A PLANNING COMMISSION PUBLIC HEARING ON DECEMBER 12,2016 B. Conditions may be imposed. DETERMINATION PLANNING COMMISSION STAFF WILL ADVISE THE BOARD OF THE COMMISSION'S ACTION (12/12/2016) RECOMMENDATION RECOMMEND APPROVAL STAFF 0 Complies with Public Facilities Plan an element of the Comprehensive Plan as a special purpose park (unique recreational facility) Providing aFIRST CHOICE community through excellence inpublic service 17 P DO 179-2016 D E C12-BOS-R PT 000is 17 P DO 179-2016D E C12-BOS- R PT 00 Case Number BOS Action Request 10SN0212* Approved Conditional Use for indoor/outdoor recreation uses with (06/23/2010) outside public address system. 01SNO161 Approved (02/28/2001) Rezoning from Agricultural (A) to Light Industrial (1-1) Approved Rezoning from Office (0) to Residential (R-7) with other 84SNO020 (03/28/1984) uses and parking exceptions Approved Rezoning from Agricultural (A) to Residential (R-7, R-TH), 79SNO142 (04/23/1980) Office (0), Commercial (13-2) and Industrial (M-1) *Conddjonsfnonn this previous case include limitations on hours of operation for public address systems or speakers as well as noise restrictions. These conditions will continue to apply to the property. Existing facility has been constructed and inuse since 2O11. Property currently consists ufnine (9) lighted, and three /]\ non -lit artificial turf rectangular fields, one (l) concession/restroom faci|by, parking areas and maintenance compound. County acquisition of this property is necessary in order to effectively manage and improve this facility for use of current and future residents as well as to enhance sports tourism capabilities. Aspeda| purpose park, with primary use as a sports facility for rectangular field sports tournaments, county co-sponsored groups and general public rental of fields, is planned. Future uses may contain other compatible sports or complementary recreation facilities. PUBLIC FACILITIES PLAN The proposed special purpose park satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the Public Facilities Plan,, an element (Chapter 15) of the Comprehensive Plan. The Public Facilities Plan identifies special purpose parks as"intended iopreserve, enhance and interpret unique recreational, cultural, historical and/or environmental resources for the benefit of county residents and visitors." This facility is one of the |eqIext synthetic turf sports complexes in the eastern United States, and as such, is e unique and important asset tothe county, region and state. County acquisition and operation of this facility will ensure that this facility continues to benefit local and external recreation needs, as well as allowing improvement ofthe complex. FIRE SERVICE Staff Contact: Anthony Batten (804-717-6167) BattenA@chesterfield.gov Nearby Fire and Emergency Medical Service (EMS) Facilities Fire Station Swift Creek (Company 16) EMS Facility Swift Creek (Company 16) This request will have a minimal impact on Fire and EMS. COUNTY DEPARTMENT OF TRANSPORTATION Staff Contact: Jim Banks (804-748-1037) ban ksj@chesterfield.gov The applicant has indicated that the county intends to complete the current 12 field complex by providing additional amenities, and in the future construct 4 additional fields. Based on actual traffic volumes and data in the Institute of Transportation Engineer Trip Generation Manual, the 164ie|d complex could generate 2,090 daily trips. These vehicles will be initially distributed along Genito Rood, which had a 20I5 traffic count of 15,426 vehicles per day (Level of Service In comparison towhat iscurrently permitted to be developed on the property, the proposed land use will have asimilar impact onthe anticipated traffic generation. VDOT supports the proposed County use of the subject property for a special purpose park. VDOT acknowledges that the proposed use in this case is strictly a matter for County determination. VDOT has reviewed the development of this property for public athletic facility use up until the current level of development. VDOT notes that the original approved plans included an eastbound left turn lane for the site entrance off ofGenito Road. The latter was not built with the initial development before the original developer went bankrupt. The County may wish to consider a left turn |onu in the future for this site. The proposed use will not impact the public water and wastewater systems. S 17PDO179-20IGDE[I2-BO36OR�� Q'� v/uu�u� The subject site is not located in a revitalization area. The Revitalization Office has no comment on this proposal. The northern ±88 acres of the property are located in the Falling Creek Watershed. The majority of this area drains west through the Route 288/Powhite Parkway Interchange into Evergreen Lake and then into Failing Creek. A small portion drains to the east through Geography the Oak Lake Business Park to Failing Creek. The southern ±27 acres of the property are located within the Lower Swift Creek Watershed. This portion of the property drains under Genito Road and Route 288, through the Old Hundred Mill and Echo Ridge Subdivisions and then into Swift Creek. There are no 100 -year floodplains on the property. Environmental There are wetlands and Resource Protection Area on the property Features along the channel which discharges to the storm sewer system under the 288/Powhite Parkway Interchange. The Sportsquest East Campus Site Plan was approved prior to July 1, 2012; therefore, the project is grandfathered under the Part IIC technical criteria of the Virginia Stormwater Management Program (VSMP) Regulations for both water quality and water Stormwater quantity until June 30, 2019, unless otherwise extended by state Management regulation. All of the required stormwater management basins have been installed. 0 Any portion of the project not under construction by July 1, 2019, will be subject to the Part 1113 technical criteria of the VSMP Program Regulations for both water quality and water quantity. The subject site is not located in a revitalization area. The Revitalization Office has no comment on this proposal. Applicant Submittals 11/18/2016 Application submitted Community Meeting 12/6/201670—mm unity meeting is scheduled Planning Commission Meeting 12/12/2016 STAFF WILL ADVISE THE BOARD OF THE COMMISSION'S ACTION The Board of Supervisors on Wednesday, December 14, 2016, beginning at 3:00 p.m., will consider this request. 7 17PD0179-2016DEC12-B0S-FW .' 1 0 / 0 1 't EM Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 11. Subiect: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific county employee. Preparer: Jeffrey L. Mincks Title: County Attorney 0425:95833.1 Attachments: F-1 Yes ® No 000105 060166 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 z,u AGENDA Meeting Date: December 14, 2016 Item Number: 15.A. Subiect: Resolution Recognizing Ms. Janet M. Stephens for Her Service Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: on the Ms. Janet M. Stephens represented the Dale Magisterial District for three 3 - year terms of appointment on the Chesterfield Community Services Board. Preparer: Debbie Burcham Attachments: ® Yes F-1No Title: Executive Director, Chesterfield CSB # 00010 7 RECOGNIZING MS. JANET M. STEPHENS FOR HER SERVICE ON THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Ms. Janet M. Stephens served as a dedicated and faithful member of the Chesterfield County Community Services Board since her appointment by the Board of Supervisors on February 13, 2008; and WHEREAS, Ms. Stephens served three consecutive terms as the Dale Magisterial District representative; and WHEREAS, Ms. Stephens served with distinction as member of the Employment and Day Options Committee, Service Quality Committee and five years on the Public Relations Task Force Committee; and WHEREAS, Ms. Stephens was elected by her peers as the Chesterfield Community Services Board Secretary for 2016 and served on the Executive Committee; and WHEREAS, Ms. Stephens advocated for the individuals served by the Chesterfield Mental Health Support Services Department through meetings with local and state legislators. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2016, publicly recognizes Ms. Janet M. Stephens and expresses sincere appreciation for her many years of commitment and significant contributions in the provision of quality mental health, intellectual disability and substance abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Janet M. Stephens and that it be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. ON i U0 CHESTERFIELD COUNTY �p BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 14, 2016 Item Number: 15.13. Subiect: Special Recognition - Carnegie Medal Presentation to Dr. Matthew Bartholomew County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Carnegie Hero Fund Commission to present Carnegie Medal to Dr. Matthew R. Bartholomew for his actions on February 16, 2015. Fire Chief Edward L. Senter, Jr. will introduce Dr. Matthew R. Bartholomew and family, and past Carnegie Medal recipient, Mr. Steve Bingham who will present the Carnegie Medal. On Monday, February 16, 2015, Dr. Matthew R. Bartholomew helped to save Joyce A. Byrd from drowning. Mrs. Byrd, 65, remained in the driver's seat of a sedan after it left the roadway in wintry conditions and entered a retention pond that was covered in ice. The vehicle floated upright, its rear about 10 feet from the closer bank, and then started to submerge nose first in the 10- foot deep water. Driving by, Dr. Bartholomew saw the car in the water, stopped at the scene, and descending the bank, learned that the car was occupied. Despite an air temperature of 18 degrees, with a wind-chill in the single digits, and the water at freezing, Dr. Bartholomew removed his shirt, entered the pond, and swam to the driver's door. He tried unsuccessfully to open it and break out its window. When the door submerged, he was able to open it, but he could not locate Mrs. Byrd, nor could he find the rear door's interior handle. Dr. Bartholomew then swam toward the bank where a responding police officer gave him a police baton and one end of a rescue rope. Returning to the vehicle, much of it having submerged by then, Dr. Bartholomew broke out the rear window with the baton, and when Mrs. Byrd's head then emerged through the opening, he grabbed her by the jacket and pulled her from the vehicle. He supported her as the officer pulled them to the bank with the rope. Mrs. Byrd required hospital treatment for hypothermia and a cut to her hand. Dr. Bartholomew also received hospital treatment, for cuts to his arm and finger, which required suturing. He and Mrs. Byrd both recovered from their injuries. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: FlYes 0 No 374 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 14, 2016 Item Number: 18.A. Subig!1 Public Hearing to Consider the Real Estate Tax Exemption Request of Goodwill Industries of Central Virginia, Inc. County Administrator's Comments: County Administrator: / Board Action Requested: The Board of Supervisors is requested to consider the real estate tax exemption request of Goodwill Industries of Central Virginia, Inc. Summary of Information: Under Virginia law, real and personal property used for charitable and benevolent purposes may be classified as exempt from taxation by the Board of Supervisors. This year Goodwill Industries of Central Virginia, Inc. ("Goodwill"), has requested a tax exemption for a 1.510 acre parcel (Parcel No. 719671035600000), located at 14740 Hull Street Road. A map of the parcel is attached. Goodwill is a benevolent, and charitable, non-profit Virginia corporation, which was developed to help people with obstacles to employment achieve the highest possible degree of economic and personal independence. The parcel is assessed at $1,967,300, leading to an annual real estate tax of $18,886.08. The assessment exceeds the $5,000 cap which the Board's policy Preparers Jeffrey L. Mincks Title: County Attorney 0505:97372.2 Attachments: 0 Yes FINo # ©G1 0 1 1 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of AGENDA I permits for the consideration of tax exemptions. Accordingly, to consider this request above $5,000, the Board would have to waive its policy by unanimous vote. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with Goodwill's status as a benevolent, charitable, non-profit organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. Staff recommends that if the Board is willing to consider this request that the Board only consider it in an amount not to exceed $5,000. 0505:97372.2 M CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. Goodwill Industries of Central Virginia, Inc. is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. Goodwill Industries of Central Virginia, Inc. does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of Goodwill Industries of Central Virginia, Inc. is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Goodwill Industries of Central Virginia, Inc. inures to the benefit of any individual; 5. Goodwill Industries of Central Virginia, Inc. provide services for the common good of the public; and 6. Goodwill Industries of Central Virginia, Inc. does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:97372.1 AN ORDINANCE TO DESIGNATE REAL PROPERTY OWNED BY GOODWILL INDUSTRIES OF CENTRAL VIRGINIA, INC. TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by a non-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from Goodwill Industries of Central Virginia, Inc. to consider granting it a tax exemption for a specific piece of real property owned by it in Chesterfield County and described as County Property Tax Parcel ID No. 719671035600000;and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that Goodwill Industries of Central Virginia, Inc. meets the requirement for the real property tax exemption that it has requested by reason of its being a non-profit organization which uses the real property for which it is requesting the exemption for charitable and benevolent purposes; WHEREAS, it is the policy of the Board to limit tax exemptions for real estate to a maximum amount of $5,000. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. Goodwill Industries of Central Virginia, Inc. is hereby designated a charitable and benevolent organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The real property located in Chesterfield County owned by Goodwill Industries of Central Virginia, Inc. and described as County Property Tax Parcel ID No. 719671035600000 is used by such organization exclusively for charitable and benevolent purposes on a non-profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation up to a maximum amount of $5,000. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This real property tax exemption shall be effective as of January 1, 2017. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. 0001 P. 3 0505:97565.1 'VICINITY SKETCH i Ej vzj H on M I MTM- a A -W Goodwill Industries oi C'.'entral Virginia, INC. PIN: 719 671 0356 N C' esteirfieldCountyAftorneys Office W'* 7 November 1., 2016 S I hn - 14& is 1pel, 4) MW Rxchmmtb &MCS-31spatirb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 07, 2016 Date Category Description Ad Size Total Cost 12/13/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 23 L 118.50 TAKE NOTICE notice that the Board of Supervisors of Chesterfield County, W. at an adoumed meeting on December 14, 2016, at630 ppm. n the ly Public Meeting Room at the Chesterfield Admielstration Bwld• L 10 and Lori Road, Chesterfield, Vronia will held a public hearing e persons may appear and preserft their views caicemmg on a 131kcre parcel (Parcel Na at 14740 Hull Street Road, which has IX, leading to an annual tax of TheStard's tolicv.which may only be waived by unanhom v0e &to imftreal estatetax exemptions to a maumum tax amount of `5,000. d hrther inform bon is desired, please contact the County Attorneeyy's Office at 748.1491, between the hours of &30 an. to SAO pm, Mon ay through Friday. The hears is held 9 a pubic iacility designed to be accessible to sora with dsabilities. Any persorw with quest ons on the accessibility of the fa 'I ty or need for reasonable accommodations should contact Janice 99 ey, Clerk to the Board #7612K Persors neectng inter• prat Friday. De for thembee Oi6rn . notify the Clerk to the Board no later Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/07/2016 The First insertion being given ... 12/07/2016 Newspaper reference: 0000436150 Sworn to and subscribed before me this No t Public State of Virginia City of Richmond My Commission expires 9 KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 14, 2016 Item Number: 18.13. Subject: Public Hearing to Consider Amending §§ 9-11, 9-29, 9-30, 9-31, and 9-32 of the County Code Relating to Partial Tax Exemptions for Rehabilitated Structures County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested hold a public hearing to consider amending H 9-11, 9- 29, 9-30, 9-31, and 9-32 of the County Code relating to partial tax exemptions for rehabilitated structures. Summary of Information: The proposed amendments would expand rehabilitation tax exemption program benefits for residential, commercial, and industrial properties in the County. This program provides a partial real estate tax exemption based on the increased assessed value of rehabilitated, renovated, or replaced older structures. The proposed amendments would: 1) Allow persons to apply for an exemption within one year of building permit application. The current code requires applications for rehabilitation exemptions to be submitted prior to undertaking any rehabilitation, renovation, or replacement of a structure. 2) Remove the requirement for an application fee. This fee is currently $20 for historic properties and $50 for all other properties. Preparer: Carl Schlaudt Title: Revitalization Manager Attachments: 0 Yes F-1No # 000115 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA 3) Increase the number of years that properties may receive a partial exemption. The current code allows a five-year exemption for commercial and industrial properties and an eight-year exemption for residential properties. The proposed amendment would increase this to seven years for commercial and industrial properties and to fifteen years for residential properties. 4) Remove obsolete language pertaining to former enterprise zones and technology zones. 5) Allow larger commercial rehabilitation projects (i.e., those with an improvement value of at least $10 million) to be eligible for an exemption with an improvement value of at least five percent instead of the current improvement requirement of 150-o. The attached ordinance reflects the amendments to County Code §§ 9-11, 9-29, 9-30, 9-31, and 9-32 that are requested by the Revitalization Manager. Staff recommends adoption of the proposed amendments after holding a public hearing. i AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 9-11, 9-29, 9-30, 9-31 and 9-32 RELATING TO FINANCE AND TAXATION BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 9-11, 9-29, 9-30, 9-31 and 9-32 of the Code of the Count E of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 9 FINANCE AND TAXATION See. 9-11. - Real estate assessor. La,) The board of supervisors shall appoint a professional assessor, who shall: (a) (1) Assess all real estate in the county at its fair market value as of January 1 of each year, correct errors in tax assessment records, add to the assessment rolls any real property erroneously omitted, and remove property from tax rolls when acquired by owners not subject to taxation; (b) (2) Maintain appraisal records on a uniform and comparable basis with comprehensive descriptive matter for each separate parcel of taxable real estate in the county; (E) (3) Maintain appraisal record indices, tax assessment maps and other devices to provide for ready and convenient use of records and data in the real estate assessment department or from other departments possessing information pertinent to real property assessments; (d) (4) Accumulate and maintain current records of changes in real estate values, including such information as may be available from building permits, zoning records, documents dealing with real estate transactions, and other sources; (e) (5) Support and justify all assessments and changes in assessments before the board of equalization of real estate assessments; (4) (6) Attend all hearings of the board of equalization and act as clerk for, or administrative assistant to, the board, and to furnish such board with information and data pertaining to real property assessments in the county. The board of supervisors hereby authorizes the county assessor to implement any policies or procedures necessary to effectively implement sections 9-29 through 9-32. 000 0001 i 3128:97290.1 1 Sec. 9-29. - Rehabilitated historic residential real estate. (b) Prior- to L.og;,,ning the r-eh,ti ilio fion Within twelve (12) months after the filing date of the building_ permit application for the rehabilitation, the owner of any real estate meeting the criteria stated in this section may apply for an exemption. The application shall be made on forms provided by the county assessor. The ^ shall pay an applieationpr-eeessing fee ^� Sec. 9-30. - Rehabilitated historic commercial real estate. (b) U«;^r to i.o,.infl ng the r-eha ilii tionF Within twelve (12) months after the building permit application filing date for the rehabilitation, the owner of any real estate meeting the criteria stated in this section may apply for exemption on forms provided by the county assessor. The ovffier- shall pay an appheation pr-eeessing fee of $20.00-. Sec. 9-31. - Partial exemption for certain rehabilitated, renovated or replaced commercial or industrial structures. (b) For real property to qualify for the partial exemption granted by this section, the following criteria must apply: (1) Any real estate upon which there is an existing commercial or industrial structure shall be deemed to have been substantially rehabilitated, renovated or replaced when a structure 25 years old or older has been improved so as to increase the assessed value of the structure by 15 percent or more, or increase the assessed value of the structure by five percent or more for structures with an assessed value of at least $10,000,000 (ten million dollars). For a motel or hotel, the structure shall be no less than 35 years of age. FoF straetufes other than a motel of hotel in an af-ea designated by the Commenwe of Virginia as an entefpr-ise zone or- subzone or- teehnology zone, the stfueture may -be 15 years old of olden Subject to the limitations set forth below, the rehabilitated, renovated or replaced structure may be used for any purpose, including mixed use, that is allowed by the building code and the applicable zoning regulations for the property. (2) The base value of the commercial or industrial structure shall be the assessed value of the structure prior to the commencement of the work as determined by the county assessor upon r pt of an plie.,+;^„ for- the +.,� exemptiee. 000 su 3128:97290.1 (4) The exemption shall run with the real estate for frve seven years. 000 (c) Thr;^r to beginning the r -eh b,;l;t.,tien Within twelve (12) months after the filing date of the building permit application for the rehabilitation, renovation or replacement the owner of any real estate meeting the criteria stated in this section sha14 may apply for the exemption. The application shall be made on forms provided by the county assessor. Upon receiving the application, the county assessor shall determine the base value of the structure. This base value determination shall be effective for two years from the date of determination, but applicants may reapply after this time period expires. The ^. %er- shall pay an ,,., plie,,tio of $50.00 for- eaeh applieation w-bieh shall be ivfundable "on eenipletion of the teeli 1e1egy LVSV shall be exempt f -en paying an plie tie fee-. 000 Sec. 9-32. - Partial exemption for certain rehabilitated, renovated or replaced residential structures. 000 (b) For real property to qualify for the partial exemption granted by this section, the following criteria must apply: 000 (4) The rehabilitation, renovation or replacement must increase the assessment of the structure by mere -t ten percent or more and must be complete. 000 (c) Prior- to beginning ing the roh.,b.;l;tafie ,j Within twelve (12) months after the filing date of the building_ permit application for the rehabilitation, renovation or replacement the owner of any real estate meeting the criteria stated in this section slag may apply for the exemption. The application shall be made on forms provided by the county assessor. Upon receiving the application, the county assessor shall determine the base value of the structure. This base value determination shall be effective for two years from the date of determination, but applicants may reapply after this time period expires. he ,.weer shall pay an ap lie do of $50.00 for- eaeh applieation, whieh shall be refundable upon eempletien of the r-eplaeemenl e rehabilitation. (d) If the assessor determines that the property for which an application has been filed qualifies for the partial exemption under this section, the property shall be exempt from the increase in real estate taxation resulting solely from the rehabilitation, renovation or replacement. This exemption shall become effective on January 1 of the year following the determination made by the assessor and shall run with the real estate for a period of eight fifteen tax years. The amount of the exemption shall not change over such eight ye fifteen -year period. Upon completion of the rehabilitation, renovation or replacement the county assessor shall be notified in writing and shall inspect the property to determine the assessed value of the structure and the amount, if any, of the rehabilitated real estate tax exemption for that structure. No property shall be eligible for exemption unless the appropriate building permits 000 5 3128:97290.1 3 have been acquired, and the county assessor has verified that the rehabilitation, renovation or replacement indicated on the application has been completed and meets the requirements of this section. In determining the base value and the increased value resulting from the substantial rehabilitation, renovation or replacement the county assessor shall employ usual and customary methods of assessing real estate. (2) That this ordinance shall become effective immediately upon adoption. U(100 L)O 3128:97290.1 4 0%0 McbmOub elmes--xfivacls Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 07, 2016 Date Category Description Ad Size Total Cost 12/07/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 22 L 213.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vk• geia, at an adjourned meeting on December 14, 2016, 9 630 pm. in the Candy Public Meeting Room at the Chesterfield Administration Budd• :ere Rt. 10 and tai Road Chesterfield, Vrgieia will hold a public hearing where persons may appear and present ttdr views carcemm Adoptmn of an ordinance amending Sections 911, 929 9.30, 9.31 and 9.32 tithe County Code rolatkto partial tax exemptions for rehabilitated structures. A copy of the ful text of the o diname, including the proposed amend. meat, is on file in the Candy Administrators office, Room 504, 9901 Lon Road Chesterfield County, YINnia and may be examined by all inter• ested ersons between the hairs of 830 a.m. and 5.•00 pA Monday throu�i friday. If furtherintamation is desired,pleasecordal Mr. Cad udt, Revita Schlaization Managgerer, at 3188614, between the hors of 830 am,to S pm, Maiday through Friday, The heart is held 9 a public facility designed to be accessible to per say with Isabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Nakley, Clerk to the Board, 9148.1200. Persona needing inter- preter r s y De for the deg � no the Clerk to the Board no later t Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/30,12/07/2016 The First insertion being given ... 11/30/2016 Newspaper reference: 0000435756 Sworn to and subscribed before me this Public State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YUU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 14, 2016 Item Number: 18.C. Subiect: Public Hearing to Consider Proposed Code Amendment Relating to Required Parking Spaces for Restaurants (17PJ0110) County Administrator's Comments: County Administrator: Board Action Requested: Following a public hearing, adopt the attached code amendment. Summary of Information: On October 18, 2016, the Planning Commission on a vote of 5-0 recommended approval of attached ordinance amendment. This amendment had been initiated on August 24, 2016, by the Board of Supervisors and referred to the Planning Commission for consideration and public hearing. Benchmarking results with other localities as well as recently considered zoning actions by the Board to reduce parking requirements are found in Attachment A. Based upon the findings, the Board initiated the amendment to reduce the required number of spaces for freestanding restaurants, excluding those in Special Design Districts which already benefit from reduced parking requirements. The following chart compares the existing and proposed requirements: Restaurant Type Spaces per 100 Square Feet of Gross Floor Area Existing Proposed Carry -out 2 1 Fast food/Drive-in 2 (15 space minimum) 11.5 Sit down Preparer: Kirkland A. Turner Title: Director of Planning Attachment: ® Yes FINo # 00012 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information Continued Page 2 of 2 The amendment would generally bring Chesterfield in alignment with most surrounding localities and be consistent with industry standards. Attachments • Attachment A -Benchmarking • Attachment B -Proposed Ordinance 22 U z a v z W m Q z W V a V�° �° C/) s O S]. y S� in. N W C/) C/)(n 5 a) 5, •y U Q. N al w O �. �. Q. U g g .w 3 N O 'C fn N D O s.�' N 0 'O a V) C� v s� y s� V • s� , Ln �n �1 h y r1.+ V U L. � V O U xj H Fr Q" E ..r R v �y � o AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1-236 OF THE ZONING ORDINANCE RELATING TO REQUIRED PARKING SPACES FOR RESTAURANTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19.1-236 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read asfollows: (2) That this ordinance shall become effective immediately upon adoption. 1928:97156.1 Ricb 1Y100 Q&MCS-31 is ateb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 07, 2016 Date Category Description Ad Size Total Cost 12/07/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 21 L 210.00 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield Coo, Vir• giiia, at an Aounied meeting on December 14, 2016, 9630 pm, in ft Courtly Public Meting Room 9 tle Chesterfield Administration Build• i RL 10 and Lori Road, Chesterfield, Virginia will hold a public hearing where persons may appear and present Heir views concemin; An ordinance to amend Code of County of Chesterfiel4199T, as amended, by amending and reenacting Seri 19,1.236 rela'nrrgg to requiredpaNNspaces for restaurwrts. Thoorninancewoufd reduce the paftg requirement for certain restaurants to 1 space per INumfed dyoossfloor area. A copy of the full tett of the ordinnce amendment is on file it the Cornrty Adrnip�tratars office Room 504, 9901 Lai Road Chesterfield Courtly, Yrgrna and may be e>tamirced by dl ioterested person be• tweet the boos d am, and 6�0 pm, IAorday tlrorrgh Frday. The hearing a Ind ata publiciacility desigced to be axessible to per• son witli dsabilities My person witr questgns On the dtxessilnlity of the fadl'rty or need is reasonable actAmmodation should contact Janice Igaldey, (tierk bD the Boartl at 141F120Q Person peening inter• preter services fa the deaf In notify, tre Clerk to the Board no later than Friday, December%2016 Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/30,12/07/2016 The First insertion being given ... 11/30/2016 Newspaper reference: 0000434116 Sworn to and subscribed before me this State of Virginia City of Richmond My Commission expires V KIMBERLY 13 HARRIS NOTARY PUBLIC ini3 Commonwealth of Virg 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 14, 2016 Item Number: 18.D. Subject: Public Hearing to Consider Proposed Comprehensive Plan Amendment Relating to Tractor Trailer Service Stations (17PJ0113) County Administrator's Comments: County Administrator: Board Action Requested: Hold public hearing to consider the attached comprehensive plan amendment. Summary of Information: On October 18, 2016, the Planning Commission on a vote of 5-0 recommended approval of attached comprehensive plan amendment. The proposed amendment to the Land Use Plan Chapter (Chapter 10) of the comprehensive plan, would provide further guidance as to where tractor trailer service stations should be permitted. The guidelines would limit such facilities to areas designated for Industrial on the Land Use Plan Map, and allow only if impacts on surrounding development are mitigated and facilities are in proximity to limited access interchanges. Preparer: Kirkland A. Turner Attachment: 0 Yes 1:1 No Title: Director of Planning Proposed Amendments to Moving Forward ... The Comprehensive Plan for Chesterfield County Uses The following uses are appropriate: o Intense commercial uses which normally have outside display and storage areas. Typical commercial uses could include motor vehicle related uses, contractor shops and storage yards, manufactured home sales, +r„^k tP-.rr`iRa47 repair services or other uses that serve customers' specialized needs. o Light industrial/research and development uses. Typical uses could include various types of laboratories; offices; warehousing; and optical goods, cosmetic, jewelry, musical instruments and artist materials manufacturing. Uses The following uses are appropriate: o Moderate to intense manufacturing uses that are generally dependent upon the processing of raw materials, and uses normally have associated outside storage areas. Typical uses could include paint, tobacco products, paper, rubber, plastic and cement manufacturing; truck terminals; and boat repair. o Under certain circumstances, and in proximity to limited access interchanges, tractor trailer service stations. o Under certain circumstances, within larger tracts developed for industrial uses, integrated supporting retail and service uses. ➢ Tractor Trailer Service Stations. Limit the provision of these facilities to areas recommended on the Land Use Plan Map for Industrial, and allow only if impacts on surrounding development are mitigated and the use is in proximity to a limited access interchange. 17PJ0113 00- 1 ?G -1Urb 0nb ;5f11 wj3j.Sj)atCb Advertising Affidavit COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 I Date Category 12/07/2016 Meetings and Events TAKE NOTICE notice that the Board, of Supervisors of Chesterfield County, Vir- at an adjourned meeting on December 14, 2016, at 630 P.M. n the ly Pubic Meeting Room at the Chesterfield Administration Build - 4 in and tai Road. Chesterfield, Virginia will held a public hearing a under the Industrial land use category. The amendment does not charge existing mni or legal use of property. 4 copy of the fuB text off amendment s on hie in the County Admin• strators office, Room 504, 9901 Lori Road, Chesterfield Coolly, Virginia and may be examined by all interested between the hoes d 8:30a.m.and5..,00p.m.,Mondaythrough q Y. The headng is held at a public faal'ty designed to be accessible to W, sabd-ties. Any persoris with gtx5tons on the accessibility of the facility or need for reasonable aaommodatiors should contact nmrrccw maims for therodeaf mu not11 the Clerk t 80 7o o thee =later later 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 Description Ad Size TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 31 L Publisher of the Richmond Times -Dispatch Account Number 3005440 Date December 07, 2016 This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/30,12/0712016 The First insertion being given ... 11/30/2016 Newspaper reference: 0000434119 Sworn to and subscribed before me this No Public State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Total Cost 306.00 Jim Meeting Date: December 14, 2016 Item Number: 18.E. Subiect: Public Hearing to Consider Code Amendments Relating to Tractor Trailer Service Stations (17PJ0114) County Administrator's Comments: County Administrator: Board Action Requested: Following public hearing, adopt the attached code amendment. Summary of Information: On October 18, 2016, the Planning Commission on a vote of 5-0 recommended approval of the attached code amendment. Under the current ordinance a tractor trailer service station is permitted as a restricted use in the C-5 District, the restriction being that the use not be located in the Midlothian Area East, permitted by right in I-2 and I- 3 Districts, and permitted by conditional use in the Agricultural (A) District. The proposed amendment would provide that a tractor trailer service station no longer be permitted in the C-5 District countywide and only be permitted by conditional use in A, I-2 and I-3 Districts. Preparer: Kirkland A. Turner Attachment: Yes No Title: Director of Planni # 0001.27 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-52 AND 19.1-53 OF THE ZONING ORDINANCE RELATING TO TRACTOR TRAILER SERVICE STATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-52 and 19.1-53 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted, to read as follows: i ii„i r ii,,,i, r%;u, „ i„�,i � o i, i ✓i% ✓,r i` , ,,,, ,,,,,iii„,,/,,i,,ii /ri,�/ io i//roii 1gy TIME 111 (2) That this ordinance shall become effective immediately upon adoption. 1928:97242.1 Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 07, 2016 Date Category Description Ad Size Total Cost 12/07/2016 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 22 L 219.00 TAKE NOTICE notice that the Board of Supervisors of Chesterfield County, Vu• 9 an Awmed meeting on December 14,316, at 6:30 pm, in the y Public Meeting Room at the Chesterfield Mministration Build. t 10 and tai Road, Chesterfield Vronia Oil hdd a public faring An a,1ri/,as and 19.1.5: amongothertiuings, nolor�. gwittactortnilerwerviceZt1on whhil C 56 bstrict and provide,that such use be permitted by conditional use in 1.2 and 1.3 dntrbs. A copy of the full W of the odau amendment is on file in the County Admirlatraton's offxe Raom 504 99D1 tori Road ChestenBdd Courcy, Yrguna and may be examined by 61 interested person be tween the hoes of 830 am• and 5:00 pm, Monday though Friday. The hearing is held at a public fecil'ty designied to be aceessuble to per soy wide dsabilities My pn xfth questans on the accessitnlity of the iadlity or meed fa reasonable ac�Ammodatiorn should contort Janice Oakley, Clmk to the Board, at 70120(1 PersNan needing iher• pneter services for the deaf must notify the Gerk to the Board no later than Fnday, December 9, 2016• Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/30,12/07/2016 The First insertion being given ... 11/30/2016 Newspaper reference: 0000434122 Sworn to and subscribed before me this '&fa &�D No Public State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Common 356753 f Virgmia My Commission Expires Jan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY Gym:; BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: December 14, 2016 Item Number: 18.F. Subject: Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Property for the Arch Road (Route 60 to Arboretum Parkway) Widening and Roundabout Project County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing and authorize the exercise of eminent domain for the acquisition of right-of-way for the Arch Road (Route 60 to Arboretum Parkway) Widening and Roundabout Project, including the filing of a certificate of deposit, so that construction may begin prior to the commencement of eminent domain proceedings. Summary of Information: On October 9, 2013, the Board authorized staff to proceed with the Arch Road (Route 60 to Arboretum Parkway) Widening and Roundabout Project, including acquisition of right-of-way and easements. The Board also authorized the advertisement of an eminent domain public hearing, if needed. The county's right-of-way acquisition consultant has been successful in acquiring right-of-way and easements from nine (9) property owners. During the review of the acquisitions by staff, a previously unidentified parcel was discovered adjacent to Arch Road which was believed to already be county owned right-of-way. Court records indicate the parcel was not conveyed to the county. The property is titled under the Shenandoah Corporation and there are no records on file with the State Corporation Commission regarding the existence or dissolution of the corporation. Preparer: Jesse W. Smith Attachments: ® Yes Title: Director of Transportation Department F-1No # J U CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Staff has been unable to identify and locate any successors in interest of the corporation despite diligence to do so. The property is encumbered by Arch Road, associated drainage structures and driveways to adjacent properties. Plan sheets showing the impacted area and plats showing the proposed acquisition are attached. The county needs to acquire the entire parcel, 16,613 square feet (0.381 acres), in fee right-of-way for construction of the road widening. The county's estimated value of the property is $4,427.49. If the county proceeds with eminent domain, a certificate of deposit will be filed with the court, which will allow the county to immediately take possession of the property so the project can proceed without delay. Sufficient funds are available in the budget to pay the anticipated condemnation costs. Recommendation: Staff recommends the Board authorize the exercise of eminent domain including the filing of a certificate of deposit for the acquisition of the subject parcel located along Arch Road being a portion of Tile Number 748702000000000 from the Shenandoah Corporation for the Arch Road (Route 60 to Arboretum Parkway) Widening and Roundabout Project. District: Clover Hill GO 0130 0 � M 00 In IRA IP. C, V, JI, 4 i-, At sz LIDO r4 � 71i 67fawv, 11"k w 0 ,L(N I, IRA IP. C, V, JI, 4 IRA IP. C, V, loul"I i-, At sz C, V, LIDO 67fawv, 11"k w 0 ,L(N I, z C.0 :It 9r) ✓ 4¢h <I 276 "j—, "ISS, Ili 11 D z z ac ca, CL w z (r 0 cc2 LIDO w 0 z C.0 w 4 w 0. 4¢h <I LL z 0 D z z ac ca, CL w z (r 0 cc2 > U. ,/m,Q :3: to 0 u ZEC M 0 C w X �- -1 a. �2 O_ C (n rr z z W=)Wmo .— (n u "Is wo =Zou- o 7 C r_ 0 M gat , ft Lq OAV Ing ... ..---------- ---- ----- ,mow, 0 7TJ� MOIX ebwoub i9imes-3ifivatO Advertising Affidavit COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Date Category .—e"n4C MoofinnS and Events Take Notice Take notice that the Board of Supervisors of Chesterfield Comty, Vh- pinia, at a replar sdleduled me#@ on Decar10 14, 2016, at 630 pm. in the CoA Public Meeting Room at the Chesterfield Administration Building, RL 10 and Lori Road, Chesterfield, Ygir pia, will hold a public hearO where persons affected may appear ami present dleir views 0 consider: The exercise of eminent domain for the acquisition of a parcel of land alo ArctcRoadbeingaportionofTileWerT4M2000000000 for the Ards Road (Route 60 to Arboretum Parkway) VAdening and Rounds dProject01 iriiaDepafttofTransportation Nunber 092.0 1117, UPC 105676). ti fanner ipfomlatiop g desked, please ceptact Mc Steven Adams, Se• nror Engineer, at 7481031, between the hours of 830 am and 5:00 pm. Madaythroughfnday. the hewnng is hid at a pub8c fadl'dy deelgced to be aaessible to pet• Soy widr daabiities My persorw with questiops op the accessibiity of the fall'd�yy a fa r�sopable accommodations Shoup contact Jan. ice B. Malv2y, Clerk to itle Board at T4812W. Persons needing inter. piers ter 9(ao a deaf must notify the Cleric to the Board no later 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 Description Ad Size Take Notice Take notice that the Board of Supervisors of Chest 2 x 21 L Publisher of the Richmond Times -Dispatch Account Number 3005440 Date December 07, 2016 This is to certify that the attached Take Notice Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/07/2016 The First insertion being given ... 12/07/2016 Newspaper reference: 0000436553 Sworn to and subscribed before me this State of Virginia City of Richmond My Commission expires KIMBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires Jan 31, 2017 Tu A AIL! vnI r THIS IS NOT A BILL. NI IMAat rAT rrwm • • •• •• Total Cost 109.50 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 4 P AGENDA Meeting Date: December 14, 2016 Item Number: 18.G. Subiect: Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Right -of -Way and Easements for the Magnolia Green Community Development Authority Road Widening Project County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing and authorize the exercise of eminent domain for the acquisition of right-of-way and easements for the Magnolia Green Community Development Authority Road Widening Project, including the filing of certificates of deposit, so that utility relocations and construction may begin prior to the commencement of eminent domain proceedings. Summary of Information: On May 28, 2008, the Board authorized staff to proceed with the Magnolia Green Community Development Authority Road Widening Project, including acquisition of right-of-way. During the course of this large project, the county's right-of-way acquisition consultant has been successful in acquiring right-of-way and easements from thirty-eight (38) property owners. The county's consultant has been unable to reach agreement with five (5) property owners. The county's consultant has recommended eminent domain on nine (9) parcels in order to allow the third, and final, phase of utility relocations to take place such that construction advertisement can occur without further delay. (Continued on next page) Preparer: Jesse W. Smith Attachments: ■ Yes Title: Director of Transportation FINo # 1,)J 0-a011)Y CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary of Information: (continued) Plan sheets showing the impacted areas and proposed acquisitions are attached. The county's consultant is still in the process of negotiating with the five (5) property owners and we anticipate a few of the parcels to be cleared prior to December 14, 2016. REFUSALS (RECOMMENDING EMINENT DOMAIN PROCEEDINGS) PARCEL PROPERTY GPIN PARCEL RIGHTS OFFER OFFER COUNTER- # OWNER NUMBER ADDRESS TO BE DATE AMOUNT OFFER ACQUIRED 6910 009 Douglas and 7096724239 Otterdale Fee, TCE 7/13/2016 $2,821 None Wendy Gill Road 6900 Fee,PDE, 010 Henry L. 7086719185 Otterdale PSE,TCE, 7/21/2016 $5,281 $22,500 Gill, Jr. Road DVP/VZN 6501 Fee,PDE, Oil Stopf 7096734253 Woolridge PSE,CGE, 7/28/2016 $15,200 $50,000 Montez, LLC Road DVP/VZN, TCE,WAT 6600 Fee,PDE, 019 Stewart 7086748562 Woodridge PSE,TCE, 9/20/2016 $25,800 None Family, Road DVP/VZN RLLP 7086757097 RREF II- 7116771083 6400 Fee,PDE, 023 TFC, 7126774664 Woodridge PSE,TCE, 8/19/2016 Dedicated None WYNWOOD, 7116779744 Road DVP/VZN, LLC. 7126772942 WAT CGE = COLUMBIA GAS EASEMENT DVP/VZN = DOMINION VIRGINIA POWER AND VERIZON FEE = FEE SIMPLE RIGHT-OF-WAY PDE = PERMANENT DRAINAGE EASEMENT PSE = PERMANENT SLOPE EASEMENT PSD = PERMANENT SIGHT DISTANCE EASEMENT TCE = TEMPORARY CONSTRUCTION EASEMENT WAT = PERMANENT WATERLINE EASEMENT Parcel 009: The property located at 6910 Otterdale Road, GPIN 7096724239, is owned by Douglas L. and Wendy Long Gill. The county needs to acquire 2,744 square feet in fee right-of-way and 2,614 square feet in temporary construction easement. The county's consultant valued the acquisition at $2,821. The county's consultant made an offer, based on the valuation, to Mr. Gill on July 13, 2016. No counter offer has been received from the property owner. Diligent efforts to obtain voluntary conveyance from the property owners have failed. Staff has sent notification to the owners of the eminent domain request before the Board. 0i10 1 4 J CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA Summary of Information: (continued) Parcel 010: The property located at 6900 Otterdale Road, GPIN 7086719185, is owned by Henry L. Gill, Jr. The county needs to acquire 1,655 square feet in fee right-of-way, 10,454 square feet in permanent slope and drainage easement, 436 square feet in permanent drainage easement, 5,140 square feet in Dominion Virginia Power and Verizon easement, and 2,047 square feet in temporary construction easement. The county's consultant valued the acquisition at $5,281. The county's consultant made an offer, based on the valuation, to Mr. Gill on July 21, 2016. Mr. Gill provided a counter offer in the amount of $22,500 on October 11, 2016. The county's consultant is not able to justify the amount of the counter offer. Diligent efforts to obtain voluntary conveyance from the property owner have failed. Staff has sent notification to the owner of the eminent domain request before the Board. Parcel 011: The property located at 6501 Woolridge Road, GPIN 7096734253, is owned by Stopf Montez Development, LLC. The county needs to acquire 37,157 square feet in fee right-of-way, 28,575 square feet in permanent slope easement, 5,663 square feet in permanent slope and drainage easement, 6,882 square feet in permanent drainage easement, 20,778 square feet in Columbia Gas easement, 2,701 square feet in permanent water easement, 39,900 square feet in Dominion Virginia Power and Verizon easement, and 5,184 square feet in temporary construction easement. The county's consultant valued the acquisition at $15,200. The county's consultant made an offer, based on the valuation, to the LLC on July 28, 2016. Mr. Michael G. Bowen, attorney for the LLC, provided a counter offer in the amount of $50,000 on November 17, 2016. The county's consultant is not able to justify the amount of the counter offer. Diligent efforts to obtain voluntary conveyance from the property owner have failed. Staff has sent notification to the owner of the eminent domain request before the Board. Parcel 019: The property located at 6600 Woolridge Road, GPIN 7086748562, is owned by Stewart Family, RLLP. The county needs to acquire 42,471 square feet in fee right-of-way, 13,373 square feet in permanent slope easement, 5,924 square feet in permanent slope and drainage easement, 349 square feet in permanent drainage easement, 14,331 square feet in Dominion Virginia Power and Verizon easement, and 2,090 square feet in temporary construction easement. The county's consultant valued the acquisition at $25,800. The county's consultant made an offer, based on the valuation, to the RLLP on September 20, 2016. No counter offer has been received from the property owner. Diligent efforts to obtain voluntary conveyance from the property owner have failed. Staff has sent notification to the owner of the eminent domain request before the Board. UL i 36 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 AGENDA Summary of Information: (continued) Parcel 023: The properties located at 6400 Woodridge Road (GPIN 7086757097), 6100 Woolridge Road (GPIN 7116771083), 6125 Swift Fox Drive (GPIN 7126774664), 6300 Woolridge Road (GPIN 7116779744), and 6001 Trail Ride Drive (GPIN 7126772942) are owned by RREF II -TFC, WYNWOOD, LLC. The county needs to acquire fee right-of-way, permanent slope easement, permanent slope and drainage easement, permanent drainage easement, Dominion Virginia Power and Verizon easement, and temporary construction easement. The property owner has indicated a willingness to dedicate the right-of-way and easements, but has not yet executed the documents. Diligent efforts to obtain voluntary conveyance from the property owner have failed. Staff has sent notification to the owner of the eminent domain request before the Board. If the county proceeds with eminent domain, a certificate of deposit will be filed with the court, which will allow the county to immediately enter and use the right-of-way and easements so the project can proceed without delay. Sufficient funds are available in the budget to pay the anticipated condemnation costs. Staff will continue to negotiate with the property owners in an attempt to reach a settlement after the certificate is filed, and, if requested, the owners will be paid the county's value for the property prior to the condemnation hearing. Recommendation: Staff recommends that the Board authorize the exercise of eminent domain on the following parcels, including the filing of a certificate of deposit, for the acquisition of right-of-way and easements for the Magnolia Green Community Development Authority Road Widening Project: 1. Douglas L. Gill and Wendy Long Gill, 6910 Otterdale Road, GPIN 7096724239; and, 2. Henry L. Gill, Jr., 6900 Otterdale Road Road, GPIN 7086719185; and, 3. Stopf Montez Development, LLC, GPIN 7096734253; and, 4. Stewart Family, RLLP, GPIN 7086748562; and, 5. RREF II -TFC, WYNWOOD, LLC. GPIN 7086757097, 7116771083, 7126774664, 7116779744, and 7126772942. District: Matoaca GREEN CO'NENNIU,7NITY DEVELOPINJEENT AUTHORITY, RG AD WIDENING PROJECT 0 PARCEL, 009 DOUGLAS & WENDY GILL GPIN 7096724239 PARCEL 010 HENRY L. GILL, JR. 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CHESTERFIELD, VA 23832 Account Number 3005440 Date December 07, 2016 Date Category Description Ad Size Total Cost 12/13/2016 Meetings and Events Take Notice Take notice that the Board of Supervisors of Chest 2 x 53 L 253.50 Take Notice Take notice that the Board of supervisors of Chesterfield County, Vk- gnia, at a regular scheduled meeting on December 14, 2016 at 630 pm. m the County Pubic Meehng Room at the Chestefidd Administration Biildmg, RL 10 and Lori Road, Chesterfield, Viniiia, willhold a public hearing where persons affected may appear and present their views to consider. The exercise of eminent domain for the acquisition of fee simpie interest for right-of-way and temporary construction easement for the Magnolia Green Community Development Authority Road Widening Project across property at 6910otterdale Road, GPIN: 7096124239. The exercise of eminent domain for the acquisition offee simple irtmofrt rimht•nf•way. a nermanent drainage easement a Green offeesimple ement a fee sin cent a Wideningi> octacross property at66MWool* RoadGPIN: 7086148662. The exercise of eminent domain for the acquisition offee simple irderestfa rightof way, a 7EtDonimon'rgi drainageeasemeof, a permanent dope easementnstruction easemenfaanenfwateriirrreeasntDomimon'rgir aPowereasement and Verihe MagndiaGreen Community Devebpmdening Projproerties at 6100 WodndQe Road, dridge Road 6125 Swift Fox Drive, 6300 Wodndge Road, and60D1 Trod RideDrne, GPIN:I08615fD91,711611108311261T4664,1116719T40. and 1126112942. N further information is desired, please contact Mr. Brent Epps, Engi- neering supervisor, 9 7481037, between the hours of 8:30 a.m. and 5:00 pm -""''r Mondaythr Frday._ The heari ishof at a public tatility designed to be acoess ble to per. sons with disabOfties Any persons with questions on the amessibBdy 0 the facillty or need for reasonable amormnodations should contact Jan- ice B. Makley, Clerk to the Board at, 148.1200. Persons needing leder• n D ember 9, the 0 deaf rturst nohry the Clerk to tlne Board ra later Publisher of the Richmond Times -Dispatch This is to certify that the attached Take Notice Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 12/07/2016 The First insertion being given ... 12/07/2016 Newspaper reference: 0000440846 Sworn to and subscribed before me this Nota State of Virginia City of Richmond My Commission expires KIMBERLY 8 HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My Commission Expires tan 31, 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK Yvu CHESTERFIELD COUNTY ` BOARD OF SUPERVISORS Page 1 of 1 r- 1.18 `a AGENDA Meeting Date: December 14, 2016 Item Number: 18.H. Subject: PUBLIC HEARING: Ordinance to Vacate Lots 43, 44, 47 and 48, Map of Westover Farms County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate Lots 43, 44, 47 and 48, Map of Westover Farms. Summary of Information: Emerson -Roper Companies, LLC, has submitted an application requesting the vacation of Lots 43, 44, 47 and 48, Map of Westover Farms to create two commercial parcels for the EVB Bank & Retail Building East Hundred Road. This request has been reviewed by county staff. Approval is recommended. DlstriCt: Bermuda Preparer: John W. Harmon Attachments: ® Yes Title: Real Property Manager F-1 No # 000 "VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate Lots 43, 44, 47 and 48, Map of Westover Farms WP 4. J N r-heStUMFE-ld COUnty DePRTtMSnt Of UtHiES I VrM -A55.6'? feel MILTON JOHN GILBERT MILTON JOHN G do MILTON J T MILTON JOHN G & MILTON J T MIDGEfT JERRY W BRICKELL BONNIE M PARCEL. ID# 616653151000000 PARCEL ID# 816653250700000 PARCELID# 816653360500000 PARCEL ID# 816653460300000 PARCEL ID# 816652579900000 D.B. 1645, PG. 1785 D.B. 673, PG. 332 D.B. 902, PG. 272 D.B. 1807, PG. 1025 W.B. 355, PG. 405 #305 SUNSET BL W.B. 151, PC. 656 W.B. 151, PG. 656 #317 SUNSET SL #321 SUNSET SL #309 SUNSET BL #313 SUNSET BL LOT 90 LOT 84 LOT 82 LOT 88 N 385203D.19 LOT 86 N 3652741.99 17 S77'11WE 425' (TOTAL) 11816459.43 106.25' 106.25' 106.25' 106.25' PIPE(F) 3 a N 0.416 ACRES N 0.087 Acm N 0.688 ACIM 0.082 ACRW RIVER'S SENO SHOPPING CTR LLC ' PFESTOVER FARMS � PARCEL ID# 81 5 6 5 3 8 5050 0000 WESTOVER FARMS D.B. 3396, PG. 577PB. 4, PG. 118-119 PARCEL B PB. 4, PG. 118-119 n P.B. 101, PG. 11 013121 RIVERS BEND BL - m EMERSON -ROPER EMERSON -ROPER EMERSON -ROPER EMERSON -ROPER ' COMPANIES LLC COMPANIES LLC COMPANIES LLC COMPANIES LLC m PARCEL ID# 816652077200000 PARCEL ID# 816652176400000 PARCEL ID# 816652255900000 PARCEL ID# 816652365800000 D.B. 10450, PG. 981 D,B. 10450, PG. 961 D.B. 10450, PG. 961 O.B. 11060 PG. 167 0352 E HUNDRED RD #358 E HUNDRED RD 0360 E HUNDRED RD #370 E HUNDRED RD LOT 43 LOT 44 m LOT 47 LOT 48 rn N 260 . ii 1 t6 WES70VER FARMS LLC ,_ — , _ _ _ _ _ ---- . _ _ ` _ _ _ _ _ ^ _ _ _ _ _ _ _ _ _ PARCEL ID# 816652465500000 106.25' 56.61' 23 1HUNDREDI # #3801E RD RODS) S7710'18`£ 162.86' (TOTAL) RODS) 'vN _.------- — — — — ONUNI 131: I LOT 51 &443 0.27' WEST m I a EXISTING I VARIABLE (N INGRESS/£GRE S ZN EASEMENT { I cd P.B. 238, PG. 30 EVSm f INC I OAM= n PARCEL ID# 816652035400000 . VT VET LLC I EVB,INC PARCEL ID# 615652865700000 D.8. 11274, PG. 671 I PB. 236 PG. 92 I PARCEL ID# 816652115200000 D.B. 11274, PG. 671 D.B. 3555. PG. 328 #354 E HUNDRED RD #&% E HUNDRED RD P8. 238 PG. 92 i 0350 E HUNDRED RD PARCEL A W W • I ' • • W 10 b.N In I 531.5'1 TO N I m 10 iv RIVERS BEND BLVD z 182.67' (TOTAL) N7T17'07'W 49.83' 7Q6.25 106.25' RODS 106.25 56.42' 262.33'(TOTAL) ROD(F) N 3652467.05 N7717'07"W 1.65 EAST HUNDRED ROAD �t . i l Qi . STATE ROUTE 10 •Q� VARIABLE WIDTH RIGHT OF WAY .HOSb/ffiN 1Q P016 J 1vom, RODS) -IRON ROD SET "`"°'I. °*♦; ROD(F)-IRON ROD FOUND ' UNDERLYING RESIDENTIAL LOT SUBDIVISION FOR LOTS 43, 44, 47, AND 48 TO BE VACATED o 40' SQ' ` PiPE(F)=PtPE FOUND THROUGH A REOUEST TO THE BOARD OF SUPERVISORS. p (. U61nI , �1. UIG Rich oub 00mes-aispatc j Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649.6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date December 07, 2016 Date Category Description Ad Size Total Cost 12/07/2016 Meetings and Events TAKE NOTICE That on December 14, 2016. at 6:30 p.m. or as 2 x 19 L 186.00 TAKE NOTICE Thi aI Deallder 11, 2016, 90 oras scroll Bnrft is Mq be W of d NIPS m CA if ifs Ilglllir e n the ul�l og Room :d0d& Calrly, 4i• arhlCc�ldarih adr�lce(ardon of Wes<auer fame, is ON on 109 by 1W. PlghMEgr Wbrnllber A, 1T1, marded F"q 11, 1924 n the al Ok, ad cwr Cht fieldCouty,AtBoa ipapsl1law119. hfomntiao re d� pl�sed oldnalte acro fik i� the Poghf of YValOflioen b*' aMMybepAl prbesbettteendlehalrsoiB� amald�pm, Maday 1h abeldatapll6lofa�desigledtobtoper• sola Np? pasar rrlll gll�ials oll tht aaasib�y of Rle ' E%tr argsoa�leaaoEmu slauld oaabcfl�to the bald at stasI itersdthe d�m�f aolityoihe 'Ell later *Deamber%Mi Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on Decem was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11130. 12/07/2016 The First insertion being given ... 11/30/2016 Newspaper reference: 0000438338 Sworn to and subscribed before me this 1 Notary r ublic State of Virginia City of Richmond My Commission expires KIhrBERLY B HARRIS NOTARY PUBLIC Commonwealth of Virginia 356753 My C0R1mssi0n Exo31. 2017 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 wj AGENDA Meeting Date: December 14, 2016 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors' organizational meeting to be held on January 11, 2017, at 6:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board