2023-11-15 Minutes
23-352
11/15/2023
BOARD OF SUPERVISORS
MINUTES
November 15, 2023
Supervisors in Attendance:
Mr. Kevin P. Carroll, Chair
Mr. James A. Ingle, Jr., Vice Chair
Mr. Christopher M. Winslow
Mr. James M. Holland
Dr. Mark S. Miller
Dr. Joseph P. Casey
County Administrator
Mr. Carroll called the meeting to order at 2:00 p.m.
1. APPROVAL OF MINUTES
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved the minutes of October 25, 2023, as submitted.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items and additions,
deletions or changes in the order of presentation.
3. WORK SESSIONS
3.A. EVERYDAY EXCELLENCE
Dr. Casey recognized Ms. Sharon Brown and Mr. Doug Hawthorne
from Parks and Recreation as the recipients of the Everyday
Excellence Award for tireless efforts to provide high-quality
fields and facilities. Parks and Recreation Director Neil
Luther made it clear that without team members like them the
county simply could not offer the types of services and
experiences it does.
Board members commended both Ms. Brown and Mr. Hathorne for
their tremendous efforts and commitment to the citizens of
Chesterfield County.
3.B. EXTERNAL AUDIT REPORT
Mr. Rob Churchman, Engagement Partner with Cherry Baekart, LLP,
presented the county’s FY2023 Comprehensive Annual Financial
Report (CAFR) to the Board, as required by the Code of Virginia.
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(Note: The presentation can be found at the following link:
https://chesterfieldcova.portal.civicclerk.com/event/970/medi
a)
3.C. HUMAN RESOURCES ANNUAL UPDATE
Ms. Mary Martin Selby, Human Resources Director, joined by Ms.
Kristi Brittle, assistant director, and Ms. Elizabeth Marker,
Chief of Administrative Services, provided presented the
department’s fiscal year 2023 annual report to the Board, which
includes the county’s priority to promote a culture of
work/life balance; competitive pay and benefits; cultivate own
talent pool with succession planning; innovative recruitment
strategies that appeal to high-caliber applicants; recruitment
and talent acquisition; internal hires statistics; career
development plans; compensation highlights; county government
and schools joint pay study timeline; health and dental benefit
statistics; and 2024 healthcare rates.
(Note: The presentation can be found at the following link:
https://chesterfieldcova.portal.civicclerk.com/event/970/medi
a)
3.D. SPORTS, VISITATION, AND ENTERTAINMENT UPDATE
Mr. J.C. Poma, executive director of the county’s Sports,
Visitation, and Entertainment Department, joined by Mr. Chris
Smith, partner with The Collective Best, and Mr. Jon Lugbill,
Executive Director of Sports Backers provided an update to the
Board regarding tourism data, current and future venue
development projects in conjunction with Parks and Recreation,
and the county path forward in increasing quality of life and
diversifying the economy and tax base through visitor spending.
Board members thanked the presenters for the valuable
information relative to tourism.
(Note: The presentation can be found at the following link:
https://chesterfieldcova.portal.civicclerk.com/event/970/medi
a)
3.E. CONSENT AGENDA HIGHLIGHTS
Deputy County Administrators Matt Harris and Jesse Smith
updated the board on various consent agenda highlights being
proposed this evening which include items, 12.A.2. Courthouse
Road Extension to Salem Church Road; 12.A.6. Approval of
Amendment and Extension of the Route 1 Incentive Policy to
December 31, 2025; Item 12.A.7.c. To Consider Golf Cart and
Utility Vehicle Designation; 12.A.7.f. To Consider the
Exercise of Eminent Domain for the Acquisition of an Easement
for the Otterdale Road Water Line Interconnection and PRV
Project; 12.A.7.b. To Consider Enacting Section 9-63.1 of the
County Code Relating to an Exemption from Personal Property
Tax for a Vehicle Owned by a Disabled Veteran; 12.A.7.d. To
Consider Amending Sections 9-24 and 9-25 of the County Code to
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Adjust the County Tax Relief and Net Worth Thresholds; and
12.A.7.e. To Consider Proposed FY2024 Budget Amendments.
4. REPORTS
4.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT
The Board approved the Monthly Report on District Improvement
Funds.
5. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Norman Johnson addressed the Board relative to his newly
formed non-profit organization Hopkins Association of
Chesterfield.
6. RECESS FOR DINNER
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
recessed for dinner at the Central Library.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
Reconvening:
7. INVOCATION
The Honorable Jim Holland, Dale District Supervisor, gave the
invocation.
8. PLEDGE OF ALLEGIANCE
Deputy County Administrator Matt Harris led the Pledge of
Allegiance.
9. COUNTY ADMINISTRATION UPDATE
9.A. CCHASM THANKSGIVING
Dr. Casey stated the CCHASM Thanksgiving Program prepares meal
bags for over 12,000 residents from Chesterfield, Colonial
Heights, Dinwiddie, Hopewell, and Prince George. He further
stated due to the overwhelming response this year, the 2023
meal registration began October 1st and ended October 16, after
all slots were filled. He noted volunteers are currently
assembling meals in preparation for the Saturday, November 18th
distribution at the fairgrounds.
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9.B. VETERAN SERVICES UPDATE
General Sean Tyler from Defense Logistics Academy and Ms. Emily
Ashley, director of Community Engagement and Resources,
provided an update to the Board relative to veteran services
within the county.
9.C. RECOGNITION OF RECENT AWARDS AND EMPLOYEE ACHIEVEMENTS
• Dr. Casey congratulated Ms. Marlie Creasey-Smith,
assistant director of Parks and Recreation, and Ms. Emily
Ashley who graduated from the Virginia Women’s Municipal
Leadership Institute. He stated the women participated in
eight monthly gatherings, alternating between virtual and
in-person sessions around the state.
• Dr. Casey also congratulated the Parks and Recreation
Department on their Commission for Accreditation of Park
and Recreation Agencies (CAPRA) Reaccreditation. He
stated CAPRA delivers quality assurance and improvement
to accredited park and recreation departments throughout
the country by helping them build a comprehensive
management system of operational best practices.
9.D. OTHER COUNTY ADMINISTRATION UPDATES
• Dr. Casey expressed his condolences to the family and
friends of former District Chief Ed Myers following a long
illness. He stated Chief Myers joined the department in
May of 1987 and spent many years serving the people of
Chesterfield as district chief of the Bon Air Volunteer
Fire Department.
10. BOARD MEMBER REPORTS
Mr. Winslow announced he attended several events which included
the Chesterfield Historical Society of Virginia unveiling of
the “Cornelius Mimms-A Trailblazer” exhibit on October 28th and
the VACo breakout session on November 13th.
Mr. Holland announced he attended several events which included
the VACo banquet on November 12th, a VACo meeting on November
13th, the first annual Chesterfield Freedom Festival on October
28th and the Meadowbrook Estates Civic Association Veterans Day
ceremony on November 8th.
Dr. Miller announced he attended several events which included
the Provincetown Sidewalk Project meeting on November 1st, the
Honey Baked Ham Company ribbon cutting event on November 11th
and the Kiddie Academy ribbon cutting event on November 9th.
Mr. Ingle announced he attended several events which included
the Martha Mason Hill golf tournament on October 22nd, Recover
Hope Gala on October 28th, Hops in the Park on November 4th and
Community Conversations on November 9th and 14th. He also
provided details relative to the Woods Edge Road safety
improvement project.
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Mr. Carroll announced he attended several events which included
a CVTA meeting on October 27th, Town and Gown meeting on October
31st and the Veterans Day ceremony on November 11th. He also
provided details relative to the Moseley Elementary connector
bridge and trail.
11. RESOLUTIONS AND SPECIAL RECOGNITIONS
11.A. RECOGNITION OF 2023 FALL GOVERNMENT CITIZENS ACADEMY
GRADUATES
Ms. Kelly Booth, Volunteer Community Engagement Coordinator,
stated the Government Citizens Academy offers Chesterfield
residents the opportunity to learn about their local government
through interactive sessions. She further stated during a nine-
week program, participants receive a comprehensive look at
programs, and learn directly from the department leaders and
members of the Board of Supervisors about local government
operations. She then introduced 19 graduates from each of the
5 magisterial districts, who were presented certificates, and
Dr. Shandra Cain provided a short testimony about her class
experience.
12. NEW BUSINESS
12.A. CONSENT ITEMS
12.A.1. REAL PROPERTY REQUESTS
12.A.1.a. ACCEPTANCE OF PARCELS OF LAND
12.A.1.a.1. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO
TURNER ROAD FROM THE VOICE OF CHRIST
INTERNATIONAL CHURCH
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
accepted the conveyance of a parcel of land containing 0.121
acres adjacent to Turner Road from The Voice of
Christ International Church and authorized the County
Administrator to execute the deed.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.1.a.2. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO OMO
ROAD FROM LUIS MANUEL HERNANDEZ
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
accepted the conveyance of two parcels of land containing a
total of 0.025 acres adjacent to Omo Road from Luis
Manuel Hernandez and authorized the County Administrator to
execute the deed.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
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12.A.1.a.3. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO ROUTE
1 FROM CHESTER LAND ASSOCIATES, LLC
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
accepted the conveyance of a parcel of land containing 0.3516
acres adjacent to Route 1 from Chester Land
Associates, LLC and authorized the County Administrator to
execute the deed.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.1.b. REQUESTS FOR PERMISSION
12.A.1.b.1. REQUEST PERMISSION TO ALLOW A PROPOSED PRIVATE
WATER SERVICE WITHIN A PROPOSED PRIVATE WATER
EASEMENT TO SERVE THE PROPERTY AT 3826 OLD GUN
ROAD WEST
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
granted permission to allow a proposed private water service
within a proposed private water easement to serve
property at 3826 Old Gun Road West and authorized the County
Administrator to execute the water connection agreement.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.1.b.2. TO CONSIDER CONVEYANCE OF AN EASEMENT TO VERIZON
VIRGINIA LLC AT CHESTERFIELD AIRPORT
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Verizon
Virginia LLC, for an underground easement.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.1.b.3. TO CONSIDER CONVEYANCE OF AN EASEMENT TO
VIRGINIA ELECTRIC AND POWER COMPANY AT
CHESTERFIELD AIRPORT
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Virginia
Electric and Power Company for an underground easement.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.2. COURTHOUSE ROAD EXTENSION TO SALEM CHURCH ROAD
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On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
authorized the County Administrator to proceed with the design
of the Courthouse Road Extension to Salem Church Road.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.3. ACCEPTANCE OF STATE ROADS
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
adopted the following resolution:
WHEREAS, the street described below is shown on a plat
recorded in the Clerk’s Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the street
meets the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department’s Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Clover Hill Industrial Park Phase II
Type Change to the Secondary System of State Highways:
Additions
Reason for Change: New Subdivision Streets
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
• Deerhill Road, State Route Number 7332
From: 0.22 miles northeast of Deerleaf Way, (Route
7334)
To: Deerhill Court, (Route 8448), a distance of 0.01
miles
Recordation Reference: Plat Book 279, Page 22
Right of Way width (feet) = 60
• Deerhill Road, State Route Number 7332
From: Deerhill Court, (Route 8448)
To: The cul-de-sac, a distance of 0.40 miles
Recordation Reference: Plat Book 279, Page 22
Right of Way width (feet) = 60
• Deerhill Court, State Route Number 8448
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From: Deerhill Road, (Route 7332)
To: The cul-de-sac, a distance of 0.07 miles
Recordation Reference: Plat Book 279, Page 22
Right of Way width (feet) = 60
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.4. AUTHORIZE USE OF DISTRICT ENHANCEMENT CAPITAL
IMPROVEMENT FUNDS (DECIF)
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
authorized the use of District Enhancement Capital Improvement
funds as outlined in the Summary of Information section,
including authorization to advertise ad award construction
contracts and change orders, up to the full amount budgeted
for each project, and execution of any agreements necessary to
complete the projects.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.5. AWARD OF CONSTRUCTION CONTRACT FOR BEULAH
NEIGHBORHOOD PARK
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
Authorize the Director of Procurement to award a construction
contract in the amount of $2,396,150.60 to Dickerson
Construction LLC, the lowest responsive and responsible
bidder, and approve all necessary change orders, up to the
amount budgeted for the construction of Beulah Neighborhood
Park.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.6. APPROVAL OF AMENDMENT AND EXTENSION OF THE ROUTE
1 INCENTIVE POLICY TO DECEMBER 31, 2025
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
approved the amendment and extension of the Route 1 Incentive
Policy to December 31, 2025.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.7. SET PUBLIC HEARING
12.A.7.a. TO CONSIDER THE VACATION OF PORTIONS OF A 10’ ALLEY
AND A 15’ ALLEY IN MAP OF A PART OF THE VILLAGE OF
BENSLEY
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board set
a public hearing date of December 13, 2023, to consider the
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vacation of portions of a 10’ alley and a 15’ alley in map of
a Part of the Village of Bensley.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.7.b. TO CONSIDER ENACTING SECTION 9-63.1 OF THE COUNTY
CODE RELATING TO AN EXEMPTION FROM PERSONAL
PROPERTY TAX FOR A VEHICLE OWNED BY A DISABLED
VETERAN
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board set
a public hearing date of December 13, 2023, to consider
enacting Section 9-63.1 of the County Code relating to an
exemption from personal property tax for a vehicle owned by a
disabled veteran.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.7.c. TO CONSIDER GOLF CART AND UTILITY VEHICLE
DESIGNATION
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board set
a public hearing date of December 13, 2023, to consider golf
cart and utility vehicle designation.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.7.d. TO CONSIDER AMENDING SECTIONS 9-24 AND 9-25 OF
THE COINTY CODE TO ADJUST THE COUNTY TAX RELIEF
AND NET WORTH THRESHOLDS
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board set
a public hearing date of December 13, 2023, to consider
amending Sections 9-24 and 9-25 of the County Code to adjust
the county tax relief and net worth thresholds.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
12.A.7.e. TO CONSIDER PROPOSED FY2024 BUDGET AMENDMENTS
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board set
a public hearing date of December 13, 2023, to consider
proposed FY2024 budget amendments.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
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12.A.7.f. TO CONSIDER EXERCISE OF EMINENT DOMAIN FOR THE
ACQUISITION OF AN EASEMENT FOR THE OTTERDALE ROAD
WATER LINE INTERCONNECTION AND PRV PROJECT
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board set
a public hearing date of December 13, 2023, to consider
exercise of eminent domain for the acquisition of an easement
for the Otterdale Road Water Line Interconnection and PRV
Project.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
13. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Ms. Evie Florek addressed the Board relative to the need of
public transit within the county.
Mr. Murti Khan addressed the Board relative to financial
transparency measures.
Mr. Glen Besa expressed concerns relative to climate change,
air pollution and Dominion Energy’s proposal for a gas plant.
14. DEFERRED ITEMS FROM PREVIOUS MEETINGS
There were no deferred items from previous meetings.
15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA
Ms. Hall stated for each case on the consent agenda, staff has
received written confirmation from the applicants that they
agree with the conditions being imposed and all proffers are
offered in compliance with state law.
23MH0006
In Matoaca Magisterial District, VSU Athletic Booster Club
Manufactured Home Permit Renewal is a request for renewal of
manufactured home permit (Case 16SN0140) to permit a temporary
manufactured home and amendment of zoning district map in a
Residential (R-7) District on 0.9 acre known as 20911 Third
Avenue. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Institutional use. Tax ID 796-612-
8206.
Ms. Hall introduced Case 23MH0006. She stated staff received
no comments on the case, staff recommended approval subject to
the conditions in the staff report.
Mr. Carroll called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
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On motion of Mr. Carroll, seconded by Mr. Ingle, the Board
approved Case 23MH0006, subject to the following conditions:
1. The manufactured home shall be owned by the applicant and
the permit shall be granted to and for Virginia State
University Athletic Booster Club exclusively. (P)
2. This Manufactured Home Permit shall be granted for a
period of three (3) years from the date of approval. (P)
3. No permanent type living space may be added to the
manufactured home. (P)
4. This manufactured home shall be used as a non-profit
civic, social, and fraternal club and lodge only. (P)
(Note: The Zoning Ordinance limits the maximum period of time
for which a manufactured home permit may be granted to seven
(7) years. Should the Board wish to approve this request, this
approval would be for seven (7) years unless conditioned for
less time and then subject to renewal.)
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
22SN0138
In Bermuda Magisterial District, TownePlace Suites Chester is
a request for conditional use planned development to permit
exceptions to ordinance requirements and amendment of zoning
district map in Community Business (C-3) District on 3.73 acres
fronting approximately 1,000 feet on the west side of
Interstate 95, 1,800 feet northeast of the West Hundred Road
and Redwater Creek Road intersection. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Corporate Office/Research & Development/Light Industrial use.
Tax ID 801-656-2576.
Ms. Hall introduced Case 22SN0138. She stated staff received
no comments on the case, the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Carroll called for public comment.
Ms. Renae Eldred expressed concerns relative to the possibility
of increased traffic in the area of the development.
There being no one else to speak to the issue, the public
hearing was closed.
Discussion ensued relative to the cross-access easement for
future secondary access.
On motion of Mr. Ingle, seconded by Mr. Carroll, the Board
approved Case 22SN0138, subject to the following proffered
conditions:
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The Owner-Applicant in this rezoning Case 22SN0138 pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
and the Zoning Ordinance of Chesterfield County, Virginia, (the
“County”) for itself and its successor or assigns, proffers
that the development of the approximately 3.73 acres with
County Tax Identification Number 801656257600000 (the
“Property”) will be developed as set forth below; however, in
the event the request is denied or approved with conditions
not agreed to by the Owner-Applicant, these proffers shall be
immediately null and void and of no further force or effect.
The following proffered conditions are provided for the
Property:
1. Master Plan. The Master Plan for the Property shall
consist of the following:
a. The Textual Statement last revised on August 23,
2023.
b. Development of the Property shall generally conform
to the Conceptual Plan (Exhibit A1), titled
“TOWNEPLACE SUITES @ REDWATER CREEK ROAD
CHESTERFIELD COUNTY, VA SCHEMATIC LAYOUT”, prepared
by The Site Design Company last revised August 22,
2023, (the “Conceptual Plan”) with respect to the
general layout of buildings, drives, and parking
areas. The layout on the Conceptual Plan is
conceptual in nature and may vary based on the final
site plan depending on final engineering and
environmental studies, or as otherwise approved by
the Planning Commission at the time of plans review.
(P)
2. Perimeter Landscaping Adjacent to Limited Access Road
(Interstate 95). Enhanced landscaping shall be provided
within the reduced building and parking setback areas in
general conformance with the Conceptual Plan. The fifteen-
foot (15’) parking setback shall be planted with a mix of
evergreen trees planted at a rate of one (1) tree per
twenty feet (20’). The remainder of the twenty-five foot
(25’) building setback shall meet the Perimeter
Landscaping B, Option 2 planting density without the berm
option. Evergreen trees within the fifteen-foot (15’)
setback shall have a typical mature height of thirty feet
(30’) or greater. (P)
3. Landscaped Setback Adjacent to Moore’s Lake. A ten foot
(10’) landscaped setback shall be provided along the
western boundary of the Property adjacent to GPIN 800-
656-5290. Prior to site plan approval, one (1) of the
following setback treatments shall be selected and shown
on the plan to address transition along the western
property boundary:
a. If the adjoining property is zoned to permit single-
family detached dwelling use, the setback shall
contain a six foot (6’) tall composite privacy fence
to provide screening of the Property to future
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residential development to the west, and shall be
planted to meet the requirements of Perimeter
Landscape C.
b. If the adjoining property is 1) zoned to permit
townhouse dwelling use, multifamily dwelling use or
any nonresidential use, and 2) has a road or access
drive along the shared property boundary to provide
means for a second access for the Property, the
setback shall instead contain a two (2) to three (3)
foot tall landscaped berm to provide screening of
the Property to future development to the west, and
shall be planted to meet the requirements of
Perimeter Landscape C. Evergreen trees within this
setback shall have a typical mature height of thirty
feet (30’) or greater. (P)
4. Utilities. The public water and wastewater systems shall
be used. The owner of the Property shall submit a
hydraulic analysis of the downstream public wastewater
system to verify that adequate capacity exists in
conjunction with the first site plan submission. Any
capacity related improvements required to support the
demands of the development shall be reflected on the site
plan and will be the responsibility of the owner of the
Property. (U)
5. Building Size. No buildings on the Property shall exceed
124,000 square feet of gross floor area. (P)
6. Architecture. Permitted materials for building exteriors
shall be limited to a combination of brick, stone or
cultured stone, architectural masonry, cementitious
siding, or other materials comparable in quality as
approved by the Planning Department at the time of site
plan review. Architectural treatments, such as windows,
doors, accent bands, trim, etc. may be constructed of
metal, fiberglass, EIFS, stucco, or other materials
comparable in quality as approved by the Planning
Department at the time of site plan review. No vinyl
siding shall be permitted. (P)
7. Cross-Access Easement for Future Secondary Access. The
right of pedestrian and vehicular access over and across
the Property at one (1) of the potential second access
point locations shown on Conceptual Plan shall be granted
to the adjoining property as shown on the Conceptual Plan,
subject to an agreement with such adjoining property to
permit access over and across such adjoining property for
the benefit of the Property, and maintenance of all such
access ways. If an agreement is obtained, the selected
cross-access easement location for the future secondary
access point shall be determined and subsequently shown
on the approved site plan. (P)
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
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23SN0069
In Bermuda Magisterial District, Scott Family Day Care Home is
a request for conditional use to permit a family day care home
and amendment of zoning district map in a Residential (R-12)
District on 1.33 acres known as 3518 Midhurst Drive. Density
will be controlled by zoning conditions or ordinance standards.
The Comprehensive Plan suggests the property is appropriate
for Residential use (1.5 dwellings per acre or less). Tax ID
790-664-2634.
Ms. Hall introduced Case 23SN0069. She stated staff received
no comments on the case, the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Carroll called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Ingle, seconded by Mr. Holland, the Board
approved Case 23SN0069, subject to the following conditions:
1. Non-Transferable Ownership. This conditional use approval
shall be granted to and for Natasha Scott, exclusively,
and shall not be transferable nor run with the land. (P)
2. Expansion of Use. There shall be no exterior additions or
alterations to the existing structure to accommodate this
use. (P)
3. Signage. There shall be no signs permitted to identify
this use. (P)
4. Number of Children. This conditional use approval shall
be limited to providing care, protection, and guidance to
a maximum of twelve (12) children, other than the
applicant’s own children, at any one time. (P)
5. Days and Hours of Operation. Hours and days of operation
shall be limited to Monday through Friday from 7 a.m. to
6 p.m. There shall be no Saturday or Sunday operation of
this use. (P)
6. Pick-up and Drop-off. Pick-up and drop-off shall be
between the hours of 7 a.m. to 6 p.m. (P)
7. Time Limitation. This conditional use approval shall be
granted for a period not to exceed five (5) years from
the date of approval. (P)
8. Outdoor Play Areas. Any outdoor play area and/or
recreational equipment utilized by the family day-care
home shall be located in the side or rear yard of the
property. Outdoor play and/or recreational equipment
areas shall have perimeter fencing of at least four (4)
feet in height, installed around the equipment or play
area. Equipment for outdoor play areas shall be located
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no closer than ten (10) feet to the side or rear property
lines. (P)
9. Employees. No more than one (1) employee shall be
permitted to work on the premises, other than family
member employees that live on the premises. No overnight
care shall be provided by employees. (P)
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
23SN0074
In Dale Magisterial District, Moss Tattoo Shop Amendment is a
request for an amendment of conditional use (Case 14SN0518)
relative to operational rights of a tattoo parlor and amendment
of zoning district map in General Business (C-5) District on
13.41 acres known as 10601 Hull Street Road. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Community Business and General Business use. Tax ID 746-684-
6733.
Ms. Hall introduced Case 23SN0074. She stated staff received
no comments on the case, the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Carroll called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
approved Case 23SN0074.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
16. PUBLIC HEARINGS
16.A. TO DECLARE COUNTY PROPERTY AT 12140 HARROWGATE ROAD
SURPLUS AND FOR CONVEYANCE
Mr. Clay Bowles stated this date and time has been advertised
for the Board to declare county property at 12140 Harrowgate
Road surplus and for conveyance. The Grand Lodge of Independent
Order of Odd-Fellows of the State of Virginia has offered to
purchase the property, which formerly housed the Chester
Library, for $321,200.00, which is the property’s current
assessed value. The property is not needed for any present or
future use by the county but a right of first refusal has been
negotiated into the purchase contract giving the County the
ability to repurchase the property in the future should the
buyer decide to sell. The Odd-Fellows are a non-profit
organization rooted in charitable and community-focused
service, to include service projects, community events and
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charitable fundraising that benefits the less fortunate,
youth, elderly, environment and overall betterment of the
community. They have committed to make the property available
at nominal cost to other community groups/non-profits with a
similar mission for community meetings and events and will make
the premises available for the Chester Christmas tree lighting
event annually.
Mr. Carroll called for public comment.
The following individuals spoke in favor of the proposal:
• Mr. Scott Dulaney, president of the trustee’s board of
the Independent Order of the Odd Fellows Grand Lodge of Virginia, joined by Mr. Roger West and Mr. Nick Curry
• Ms. Renae Eldred
There being no one else to speak to the issue, the public
hearing was closed.
On motion of Mr. Ingle, seconded by Mr. Holland, the Board
declared 12140 Harrowgate Road surplus and approve the
conveyance of the property to the Trustees of the Grand Lodge
of Independent Order of Odd-Fellows of the State of Virginia,
and authorized the Chairman of the Board and the County
Administrator to execute the contract and deed.
Ayes: Carroll, Ingle, Winslow, Holland and Miller.
Nays: None.
17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits and zoning
requests.
18. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
29. ADJOURNMENT
On motion of Mr. Winslow, seconded by Dr. Miller, the Board
adjourned at 7:25 p.m. until December 6, 2023, at 9:00 a.m.
for a joint legislative reception to be held at Beulah
Recreation Center.
Ayes: Carroll, Ingle, Winslow, Holland and Miller. Nays: None.
__________________________ ___________________________
Joseph P. Casey Kevin P. Carroll
County Administrator Chairman