Loading...
10-22-2003 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: October 22, 2003 County Administrator' s Comments County Administrator's Comments: County Administrator: Item Number: 2.A. Board Action Requested: Summary of Information: A presentation will be given by Joan Salvati, Water Quality Administrator, on the outline of a report on MtBE. Preparer: Joan Salvati Title: Water Quality Administrator Attachments: Ycs # O0. "t Report MtBE Occurrence in Chesterfield County and EPA Identified Health Risks Outline ge III. IV. V. VI. Background Discussion of MtBE Summary of EPA Drinking Water Advisory and Unregulated Contaminant Monitoring Rule (UCMR) Occurrence of MtBE in the Swift Creek and Lake Chesdin Reservoirs EPA Risk Assessment Status of MtBE Regulation and Congressional "Phase-Out" Summary 000002 CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 2.B. Subiect: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Fire Chief Steve A. Elswick Revenue Recovery. is updating the Board of Supervisors on EMS Preparer: Steve A. Elswick Title: Fire Chief Attachments: -~ Yes No #000003 0 0 (D 0 ~ 0 ~ ~ oo LIJ · '- (.) ~'-LL C~II~ t~ 0 LU t,.) 0 (3.) LLI > 0 '0 0 0 0 Od .._ O~ O c- (D (/3 O o- N O O O O (/3 0 (D ~_ 0 ~) 0 > (D O O ~ > 0 > 0 0 0 (~ 0 (/) 0 '+'" (D (D o~ 0 0 CO CO 0 0 0 0 O_ X W > 0 > 0 A 0 · 00'-0 '0 > X V I 0 0 I ~D 0 c- ~ ~ > 0 0 0 ~ CO 0 o rT' m ,-. 0 0 c-- 0 cD LL. LI_ 0 0 ~ 0 ~ n' O~ OI 0 '-- o -~ · rr 0 o > 0 0 0 0 N 0 > 0'~I (D (~0 ~ (3.) 0 / mm mm mm mm mm 0 ~ II II II II 0 ~ E~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 2.C. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Iris Holliday, Senior External Affairs Manager - Central Region, Dominion Virginia Power will update the Board of Supervisors on Hurricane Isabel disaster recovery efforts. Preparer: Lisa Elko Title: Clerk to the Board Attachments: [---~ Yes No 000004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 2.D. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Chief Robert Eanes will recognize Mr. Roy Covington, Assistant Director of Utilities who will be presented with a coveted E-2 Certification for Environmental Excellence by the Virginia Department of Enivornmental Quality. Preparer: Lisa Elko Title: Clerk to the Board Attachments: ]Yes No #000005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 5.A. Subject: Resolutions Recognizing Drug and Alcohol Abuse Task Force Members for Their Service and Leadership County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the resolutions. Summary of Information: In 1986 the Board of Supervisors established the Drug and Alcohol Abuse Task Force. The task force was charged with assessing the extent and nature of substance abuse problems in Chesterfield and with recommending the most effective and comprehensive approach possible in dealing with these problems. The final report of the task force was presented to the board in September. The task force's recommendations were adopted by the board on October 8, 2003. Drug and Alcohol Abuse Task Force members are being recognized for their leadership and service to the county. Preparer: Jana D. Carter Title: Director, Youth Services Attachments: Ycs -~No + 0006 RECOGNIZING MR. CHRISTOPHER LINDBLOOM FOR HIS SERIVCE ON THE DRUG AND ALCOHOL ABUSE TASK FORCE WHEREAS, the Chesterfield County Drug and Alcohol Abuse Task Force was formed to address concerns about alcohol and drug abuse in our community and to recommend the most effective approaches to address substance abuse issues; and WHEREAS, the task force gathered a wealth of information by conducting an assessment of the community's resources, holding public hearings, commissioning a comprehensive study of the county's substance abuse treatment system, commissioning a comprehensive study of the county's substance abuse prevention efforts, and interviewing middle and high school administrators, guidance counselors and school resource officers; and WHEREAS, the task force has completed its work and provided a final report and recommendations to the Board of Supervisors; and WHEREAS, the work of the task force could not have been accomplished without the dedication of citizens of our community who volunteered their time to address this important issue; and WHEREAS, Mr. Christopher Lindbloom has served as a representative of the Midlothian District since the year 2000; and WHEREAS, Mr. Lindbloom has provided valuable leadership to the task force by serving as chairman. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, publicly recognizes and thanks Mr. Christopher Lindbloom for his concern for the well-being of his community and his leadership, commitment and service on the Drug and Alcohol Abuse Task Force. 000007 RECOGNIZING MR. FRED CARRERAS FOR HIS SERVICE ON THE DRUG AND ALCOHOL ABUSE TASK FORCE WHEREAS, the Chesterfield County Drug and Alcohol Abuse Task Force was formed to address concerns about alcohol and drug abuse in our community and to recommend the most effective approaches to address substance abuse issues; and WHEREAS, the task force gathered a wealth of information by conducting an assessment of the community's resources, holding public hearings, commissioning a comprehensive study of the county's substance abuse treatment system, commissioning a comprehensive study of the county's substance abuse prevention efforts, and interviewing middle and high school administrators, guidance counselors and school resource officers; and WHEREAS, the task force has completed its work and provided a final report and recommendations to the Board of Supervisors; and WHEREAS, the work of the task force could not have been accomplished without the dedication of citizens of our community who volunteered their time to address this important issue; and WHEREAS, Mr. Fred Carreras is the longest serving member of the task force, representing the Midlothian District for nine years since his appointment in 1994; and WHEREAS, Mr. Carreras has provided valuable leadership to the task force by serving as a past chairman. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, publicly recognizes and thanks Mr. Fred Carreras for his concern for the well-being of his community and his leadership, commitment and service on the Drug and Alcohol Abuse Task Force. 000008 RECOGNIZING DR. BANCROFT GREENE FOR HIS SERVICE ON THE ALCOHOL AND ABUSE TASK FORCE WHEREAS, the Chesterfield County Drug and Alcohol Abuse Task Force was formed to address concerns about alcohol and drug abuse in our community and to recommend the most effective approaches to address substance abuse issues; and WHEREAS, the task force gathered a wealth of information by conducting an assessment of the community's resources, holding public hearings, commissioning a comprehensive study of the county's substance abuse treatment system, commissioning a comprehensive study of the county's substance abuse prevention efforts, and interviewing middle and high school administrators, guidance counselors and school resource officers; and WHEREAS, the task force has completed its work and provided a final report and recommendations to the Board of Supervisors; and WHEREAS, the work of the task force could not have been accomplished without the dedication of citizens of our community who volunteered their time to address this important issue; and WHEREAS, Dr. Bancroft Greene served as a representative of the Clover Hill District since 2002; and WHEREAS, Dr. Greene has been a faithful and dedicated member of the task force. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, publicly recognizes and thanks Dr. Bancroft Greene for his concern for the well-being of his community and his commitment and service on the Drug and Alcohol Abuse Task Force. 000009 RECOGNIZING MR. STEPHEN QUIGLEY FOR HIS SERVICE ON THE DRUG AND ALCOHOL ABUSE TASK FORCE WHEREAS, the Chesterfield County Drug and Alcohol Abuse Task Force was formed to address concerns about alcohol and drug abuse in our community and to recommend the most effective approaches to address substance abuse issues; and WHEREAS, the task force gathered a wealth of information by conducting an assessment of the community's resources, holding public hearings, commissioning a comprehensive study of the county's substance abuse treatment system, commissioning a comprehensive study of the county's substance abuse prevention efforts, and interviewing middle and high school administrators, guidance counselors and school resource officers; and WHEREAS, the task force has completed its work and provided a final report and recommendations to the Board of Supervisors; and WHEREAS, the work of the task force could not have been accomplished without the dedication of citizens of our community who volunteered their time to address this important issue; and WHEREAS, Mr. Stephen Quigley has served as a representative of the Matoaca District since 2002; and WHEREAS, Mr. Quigley has been a faithful and dedicated member of the task force. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, publicly recognizes and thanks Mr. Stephen Quigley for his concern for the well-being of his community and his commitment and service on the Drug and Alcohol Abuse Task Force. O00010 RECOGNIZING MS. LU GAY LANIER FOR HER SERVICE ON THE DRUG AND ALCOHOL ABUSE TASK FORCE WHEREAS, the Chesterfield County Drug and Alcohol Abuse Task Force was formed to address concerns about alcohol and drug abuse in our community and to recommend the most effective approaches to address substance abuse issues; and WHEREAS, the task force gathered a wealth of information by conducting an assessment of the community's resources, holding public hearings, commissioning a comprehensive study of the county's substance abuse treatment system, commissioning a comprehensive study of the county's substance abuse prevention efforts, and interviewing middle and high school administrators, guidance counselors and school resource officers; and WHEREAS, the task force has completed its work and provided a final report and recommendations to the Board of Supervisors; and WHEREAS, the work of the task force could not have been accomplished without the dedication of citizens of our community who volunteered their time to address this important issue; and WHEREAS, Ms. Lu Gay Lanier has served as a representative of the Matoaca District since 1998; and WHEREAS, Ms. Lanier has provided valuable leadership to the task force by serving as a past chairman. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, publicly recognizes and thanks Ms. Lu Gay Lanier for her concern for the well-being of her community and her leadership, commitment and service on the Drug and Alcohol Abuse Task Force. 0000 RECOGNIZING MS. JOY WALKER FOR HER SERVICE ON THE DRUG AND ALCOHOL ABUSE TASK FORCE WHEREAS, the Chesterfield County Drug and Alcohol Abuse Task Force was formed to address concerns about alcohol and drug abuse in our community and to recommend the most effective approaches to address substance abuse issues; and WHEREAS, the task force gathered a wealth of information by conducting an assessment of the community's resources, holding public hearings, commissioning a comprehensive study of the county's substance abuse treatment system, commissioning a comprehensive study of the county's substance abuse prevention efforts, and interviewing middle and high school administrators, guidance counselors and school resource officers; and WHEREAS, the task force has completed its work and provided a final report and recommendations to the Board of Supervisors; and WHEREAS, the work of the task force could not have been accomplished without the dedication of citizens of our community who volunteered their time to address this important issue; and WHEREAS, Ms. Joy Walker has served as a representative of the Dale District since 2002; and WHEREAS, Ms. Walker has been a faithful and dedicated member of the task force. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, publicly recognizes and thanks Ms. Joy Walker for her concern for the well-being of her community and her commitment and service on the Drug and Alcohol Abuse Task Force. 0000 i2 RECOGNIZING MR. HOWARD WARREN, SR. FOR HIS SERVICE ON THE DRUG AND ALCOHOL ABUSE TASK FORCE WHEREAS, the Chesterfield County Drug and Alcohol Abuse Task Force was formed to address concerns about alcohol and drug abuse in our community and to recommend the most effective approaches to address substance abuse issues; and WHEREAS, the task force gathered a wealth of information by conducting an assessment of the community's resources, holding public hearings, commissioning a comprehensive study of the county's substance abuse treatment system, commissioning a comprehensive study of the county's substance abuse prevention efforts, and interviewing middle and high school administrators, guidance counselors and school resource officers; and WHEREAS, the task force has completed its work with a final report and recommendations to the Board of Supervisors; and WHEREAS, the work of the task force could not have been accomplished without the dedication of citizens of our community who volunteered their time to address this important issue; and WHEREAS, Mr. Howard Warren, Sr. has served as a representative of the Matoaca District during 2003; and WHEREAS, Mr. Warren has been a faithful and dedicated member of the task force. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, publicly recognizes and thanks Mr. Howard Warren, Sr. for his concern for the well-being of his community and his commitment and service on the Drug and Alcohol Abuse Task Force. 000013 RECOGNIZING MS. LU HENDERSON FOR HER SERVICE ON THE DRUG AND ALCOHOL ABUSE TASK FORCE WHEREAS, the Chesterfield County Drug and Alcohol Abuse Task Force was formed to address concerns about alcohol and drug abuse in our community and to recommend the most effective approaches to address substance abuse issues; and WHEREAS, the task force gathered a wealth of information by conducting an assessment of the community's resources, holding public hearings, commissioning a comprehensive study of the county's substance abuse treatment system, commissioning a comprehensive study of the county's substance abuse prevention efforts, and interviewing middle and high school administrators, guidance counselors and school resource officers; and WHEREAS, the task force has completed its work and provided a final report and recommendations to the Board of Supervisors; and WHEREAS, the work of the task force could not have been accomplished without the dedication of citizens of our community who volunteered their time to address this important issue; and WHEREAS, Ms. Lu Henderson has served as a representative of the Bermuda District since 1997; and WHEREAS, Mrs. Henderson has been a faithful and dedicated member of the task force. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, publicly recoqnizes and thanks Ms. Lu Henderson for her concern for the well-being of her community and her commitment and service on the Drug and Alcohol Abuse Task Force. 0000:1.4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: October 22, 2003 Item Number: 5.B. Subiect: Resolution Recognizing the Retirement of Ms. Judy A. Rossi, Director of Community Services in the Mental Health, Mental Retardation and Substance Abuse Department County Administrator's Comments: County Administrator: Board Action Requested: Request approval of the attached resolution honoring Ms. Rossi. Summary of Information: Ms. Judy A. Rossi has provided 25 years of service to Chesterfield County. She will be retiring November 1, 2003. Preparer: George E. Braunstein Attachments: Yes Title: Executive Director Chesterfield Community Services Board --]No [( 00015 RECOGNIZING MS. JUDY A. ROSSI UPON HER RETIREMENT WHEREAS, Ms. Judy A. Rossi will retire on November 1, 2003 after providing twenty- five years of dedicated and faithful service to Chesterfield County; and WHEREAS, Ms. Rossi began her career with the Chesterfield County Department of Mental Health, Mental Retardation and Substance Abuse Services in July 1978 as a Supervisor providing case management services to individuals with mental illness and mental retardation and their families; and WHEREAS, Ms. Rossi was promoted to Director of Community Services in 1993 and has mentored many professionals in the field of mental retardation; and, provided strong leadership by empowering staff to develop creative approaches to providing services to persons with disabilities; and, she has provided a lifetime of support and guidance to many citizens of Chesterfield County, and has been rewarded by the simple accomplishments of success of those she served and the appreciation expressed by families; and WHEREAS, Ms. Rossi has served on numerous county boards, committees and workgroups, such as the Disability Services Board, Camp Baker Management Board, and Chesterfield University School of Health, Safety and Security, to name a few; and WHEREAS, Ms. Rossi has represented Chesterfield Mental Health, Mental Retardation and Substance Abuse Services at the state level, serving as the Virginia Association of Community Services Board (VACSB) Mental Retardation Council chair, member of the VACSB Government Relations Committee; member of the Mental Retardation Medicaid Waiver Task Force, and Quality Council; and, has provided extraordinary leadership in identifying and obtaining funding for hundreds of persons with mental retardation needing services; and, she has worked with many advocates in the development of best practice protocols which have been adopted statewide; and WHEREAS, Ms. Rossi is an energetic and enthusiastic advocate for persons with mental retardation, willing to go the extra mile to achieve a first choice community for individuals with disabilities; and, she has earned respect for her tenacious advocacy and application of ethics and values; and, has been recognized for her commitment, dependability, and leadership by local and state leaders, and is held in highest regard by her colleagues across the state; and WHEREAS, Ms. Rossi will be missed for her professional role of supporting persons with mental retardation, and for the quality and caliber of her commitment and performance to the Mental Health, Mental Retardation and Substance Abuse Department and to our citizens. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, publicly recognizes the contributions of Ms. Judy A. Rossi, and extends its appreciation for her twenty-five years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Rossi, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: October 22, 2003 Item Number: 6. Subiect: Work Session on Legislation for the 2004 General Assembly County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Attached are various items for the Board to consider for inclusion in the county's 2004 Legislative Program. Preparer: MaryAnn Curtin Title: Director of Intergovernmental Relations Attachments: Yes ~ No ~JO00~.'7 o 0 (D 0 © c~ ~~--~ (:~0 0 0 ,..0 c~ 0 '~ ~<.,~ m (D 0 ,-~ -,mi -,mC *mN © 0 0 0 (D (D 0 c~ ~ 0 © c~ 0 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: October 22, 2003 Item Number: 7.A. Subiect: Consideration of an Ordinance to Establish the "Englewood Sewer Assessment District" for 24-Lots in the Englewood Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Should the Board choose to create an assessment district, staff requests that the Board adopt the attached ordinance to establish the ~Englewood Sewer Assessment District"; appropriate funds in the amount of $255,415.00 for the project from the sewer fund balance; and set interest rate based on the index of average yield on United States Treasury securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank at the time the assessment ordinance is adopted. Summary of Information: In April 2002, the Utilities Department was initially contacted by several residents in the Englewood Subdivision with a request to have the public sewer system extended to serve them. In May 2003, based on signed survey forms received, the Utilities Department determined that there was sufficient community support to pursue a public hearing. A public hearing was held on July 23, 2003. Property owners spoke both in support of and in opposition to the creation of an assessment district. The Board postponed action on the matter for sixty (60) days and instructed the Utilities Department to pursue alternative districts and bring the matter back to the Board at their September 17th meeting. At their September 17, 2003 meeting the Board deferred this matter until their October 22, 2003 meeting, to discuss with members of the General Assembly opportunities to defer payment of assessment for people over the age of 65. Preparer: Craiq S. Bryant Title: Director of Utilities Attachments: Yes ~ No #00003'1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 If an assessment district is created, the County will initially pay all engineering, construction and other costs to extend a public sewer line along portions of Fillmore Road, Beckham Drive, and Iredell Road and will then recoup the cost from the property owners. The sewer assessment on each lot may be repaid in a lump sum or over the 20-year period in semi-annual installments. The property owners will also pay interest based on the index of average yield on United States Treasury securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank at the time the assessment ordinance is adopted. A lien in the total amount of the assessment for each property will be recorded. Estimated cost of the proposed sewer lines is $255,415.00. The proposed ~Englewood Sewer Assessment District" would include twenty-four (24) lots with an assessment of $10,642.29 per lot. Out of the 24-lots, 17 (or 71%) are in support, 5 (or 21%) are in opposition, and 2 (or 8%) did not respond. After completion of the sewer extensions, those property owners wishing to connect would be required to pay a connection fee currently set at $1,465.00. There would also be the additional expense of a licensed plumber's services. In order to create the ~Englewood Sewer Assessment District", the Board must adopt the attached ordinance, with at least 2/3 members (4 out of 5) voting in favor of the ordinance. A map of the proposed 24-1ot assessment district and a list of the property owners and assessments are also attached. 000032 Proposed ~Englewood Sewer Assessment District- Owner Name Scott A. & Mary B. Ligon Jeffery S. & Jennifer C. Nelson Neal L. & Jill B. Sweeney James & Ann P. Kasemersky James Paul Couchman Leana R. Ellcessor George C. & Catherine C. Tolton Edward Brantley & M. A. Burns Frank E. Jr. & Ann U. Ward Keith T. & Renee R. Boswell James A. Redmond Jr. W. M. Mason Jr. & M. P. Mason Paul A. & Leia Tracy Caracciolo Esther Nelson Charles D. & Catherine G. Hamm Oscar J. Sr. & Ann D. Honeycutt William D. & G. C. Morrison Charles R. & Pauline B. Kerwath Charles L. & Josephine T. Cuseo Joel R. & Valerie L. Reinford Beulah D. Proffitt Alfred P. & Judith W. Elko Michael E. & Arlyn P. Gleason Cheryl S. Gardner Property Address 9611 2502 2430 2422 2414 2400 9535 9601 2419 9544 9530 9525 9536 9522 2341 9515 9528 9514 9505 9504 9447 9429 9446 9436 Iredell Road Fillmore Road Fillmore Road Fillmore Road Fillmore Road Fillmore Road Beckham Drive Iredell Road Fillmore Road Iredell Road BeckhamDrive BeckhamDrive Iredell Road Beckham Drive Fillmore Circle Beckham Drive Iredell Road BeckhamDrive Backham Drive Beckham Drive Beckham Drive Beckham Drive Beckham Drive BeckhamDrive Assessment $10,642.29 $10,642.29 $10,642.29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642 29 $10,642.29 $10,642.29 $10,642.29 $10,642.29 ~PIN 7517162095 7517171256 7517171447 7517171636 7517171727 7517171816 7517173549 7517173700 7517173935 7517174022 7517174271 7517174749 7517175324 7517175471 7517175501 7517175845 7517176522 7517176567 7517176841 7517177662 7517177738 7517178734 7517178758 7517179754 (September 2, 2003 - 24 Lots) 000033 ENGLEWOOD SEWER ASSESSMENT DISTRICT 2609 2601 2600 2532 2503 2501 2532 2541 2531 2521 2517 2524 2516 2510 2502 2430 9535 2502 2440 243O 2509 2422 2419 2431 2421 2411 2405 2401 2325 2501 9630 9640 9650 9660 967O 9690 9661 2414 2400 9611 9671 9681 2320 9601 2330 9544 2321 2317 2307 2333 9523 2308 2304 2324 2316 / 2300 2332 2333 2325 2317 2309 2305 9417 2300 2236 Proposed Wastewater Pro pose d M an hole Proposed Parc els for r----] Assessment District Chesterfield County Department of Utilities I inch equals 200.~OO000 feet OOOO34 Z 000035 AN ORDINANCE TO CREATE THE ENGLEWOOD SPECIAL TAX OR ASSESSMENT SEWER DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Englewood Special Tax or Assessment Sewer District is created as follows: Section 1. Definitions. In the context of this ordinance, the following words shall have the following meaning: District: The Englewood Special Tax or Assessment Sewer District. Map of the District: The map entitled "Proposed Englewood Sewer Assessment District" prepared by the County Department of Utilities, which map is on file with the director of utilities. Section 2. Establishment of Englewood Special Tax or Assessment Sewer District. Pursuant to Code of Virginia, Section 15.2-2404 et seq., there is hereby created in the county the Englewood Special Tax or Assessment Sewer District. The area of the district shall be and the same is hereby fixed within the boundaries depicted on the map of the district. Section 3. Construction of certain sewer facilities in and adjacent to the district. The utilities department shall cause to be constructed in and adjacent to the district the sewer line and appurtenant facilities depicted on the map of the district. Section 4. Taxes or assessments upon owners of property located within the district. The cost of construction of the sewer line and appurtenant facilities located within the district shall be apportioned among the owners of property abutting the sewer line. The amount of the tax or assessment charged to each such owner shall be one twenty-fourth (1/24) of the total cost of the improvements constructed within the district, including the legal, financial and other directly attributable costs incurred by the County. The one twenty-fourth (1/24) charge shall be assessed against each lot located in the district. The amount finally taxed or assessed against each landowner shall be reported to the treasurer as soon as practicable after completion of the sewer line and appurtenant facilities located within the district, and the treasurer shall enter the same as provided for other taxes. 000036 Section 5. Installment payment of assessments. Any person against whom an assessment provided for in this article has been finally made shall pay the full amount of the assessment provided for in this article, on the due date of the first tax bill on which such assessment is shown. In no event, however, shall any part of the assessment be d:~e prior to the completion of the sewer line and appurtenant facilities constructed pursuant to this article. As an alternative to payment as provided above, a person against whom an assessment provided for in this article has been made may pay such assessment in forty (40) equal semiannual principal installments over a period of twenty (20) years, together with simple interest on the unpaid principal balance at an annual rate equal to the index of average yield on United States Treasury_ Securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank on the date when this ordinance was adopted. The first of such installments shall be due on and interest on the unpaid principal balance shall accrue from the date on which the full amount of the assessment would otherwise have been due as provided above. Section 6. This ordinance shall not be set out in the County Code but shall be kept on file in the office of the director of utilities. (2) This ordinance shall be in effect immediately upon its adoption. 000037 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 7.B. Subiect: Authorization for T-Mobile to Apply for Conditional Construction of a Communications Tower at Ettrick Park County Administrator's Comments: Use for County Administrator: Board Action Requested: Authorize T-Mobile to apply for conditional use for a communications tower to be constructed at Ettrick Park. Summary of Information: Staff has received a request from T-Mobile to construct a communications tower at Ettrick Park. This item was deferred from the September 17, 2003 meeting. If conditional use is approved, the leasing of the property will require approval by the Board at a Public Hearing. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Yes ~--~No ~000035 ETTRICK PARK 20621 Woodpecker Road 25 Acres Petersburg, Va. 23803 Shelter Reservation: 751-4696 Program Registration: 748-1623 Field Reservations: 751-4199 Park Maintenance: 530-2459 www.co,chesterfield.va.us Picnic Shelter Picnic Area Restroom Playground Building 2 Magisterial District- Matoaca Maintenance District I GIP No. 740717275700000 Courts 4&5 ;ourts 1. k.-, ,.~ -,-~"allfiel~"'-'~~' = Shelter 1 ',},~ /,., . . . , ~,,,,// ~': ....... Picnic Ama// "~ ";~' ~1 ",.'~" / t ~ .,., ,..,.,.',;~ / Date 6/28/00 000039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 22, 2003 Item Number: 8.A.1. Subject: Nominations/Appointments to the SAFE Board of Directors County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the SAFE Board of Directors. Summary of Information: SAFE is the county/school/community coalition working to prevent substance abuse in Chesterfield County. The bylaws of SAFE allow for up to ten appointments to the Board of Directors from the Chesterfield County Board of Supervisors. The following individuals, who were appointed by the Board of Supervisors to serve on the Drug and Alcohol Abuse Task Force, are interested in serving on the SAFE Board of Directors: Fred Carreras, representing the Midlothian District, for a term beginning immediately through September 30, 2006. Bancroft Greene, representing the Clover Hill District, for a term beginning immediately through September 30, 2006. Preparer: Jana D. Carter Title: Director, Youth Services Attachments: [---~ Yes No ~000040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 · Lu Gay Lanier, representing the Matoaca District, for a term beginning immediately through September 30, 2004. · Howard Warren Sr., representing the Matoaca District, for a term beginning immediately through September 30, 2005. Each of the nominees meets all eligibility requirements to fill the vacancies and have indicated their willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 000041 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 8.A.2. Subiect: Nominations/Appointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. D&le Dietrict. Supervisor Miller recommends that the Board nominate and appoint Ruta Patel, a senior at Meadowbrook High School, to the Youth Services Citizen Board for a term from July 1, 2003 through June 30, 2004. Ms. Patel meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Preparer: Jana D. Carter Title: Director, Youth Services Attachments: Yes No #O0004Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 22, 2003 Item Number: 8.A.3. Subiect: Nominations/Appointments to the Disability Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to reappoint/appoint members to serve on the Disability Services Board. Summary of Information: The purpose of the Chesterfield Disability Services Board is to provide input to County agencies on service needs and priorities of persons with physical and sensory disabilities; to provide information and resource referral to local government regarding the Americans with Disabilities Act; and to provide such other assistance and advice to local government as may be requested. The Board will not provide direct services nor employ service delivery staff. Continued on next page. Preparer: Ngozi Ukeie Attachments: [----~ No Title: Human Services Specialist 006043 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Bermuda, Clover Hill, Matoaca, and Midlothian Districts are currently in need of additional members on the DSB. The DSB would like to have Mr. Keith D. Wright appointed to represent the Matoaca District on the Disability Services Board. The term is effective immediately and will expire December 31, 2005. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Mrs. Humphrey concurs with this nomination. 000044 ~lO/E~?/20E~3 15: 2S 804~?~8-3952 +l$0425FB?gF T-12F P.003/008 F-211 _c HOME 1~ ~,~pJfLICATION FOR APPOINTMENT TO 5~S~!~.RFIELD DISABILITIES SE VICES BOARD_ What sped _kaow abo.~ amdy member has physi~l and/or senso~ DisaSili~ ReprObative ~ b~sjn~s c°mmuni~' Advo~ ~pefiem~ Why are ~_: inte'~:~ed ia ,ervins on t¥ ~~da D~aba~ti~ ~e~ices Boa~? __ " , ~ ~te~'~ or qu~cafio~ would you I~ ~e Bo~d of Sup~ors w ~ c,~nside~ our nomination for a ointm~t? ~ ~ ~~ _~)~t~d(~~)~t~ - - . ~ , ...... ~'- f~l~t ~e r~o~bi~a~ of the Bo~ I rommit t m~,te~; reg~t~ty me~ngs ~utoj~ ~, ~ T~ office ~l~. b~for thr (3) y DA~: ~ - l'lease sen~ CDSB, Rm 40; Ch~ste~ tlhlis formn to: ¥,~.(~ -'2M _ ' 5t50~ .Chestel~eld Couaty, Human servicers4~dmmnistra~a°n, I'. O. Box 5,1ild, 'VA 2:~83:~. (804) 748-1307, or Jane tlimmelman, if unspecified~ ooo04s 08:55 From-HC~ +lSO4Z$~57gT T-]eT P.004/006 F-21t KEITtt D. WRIGIIT 5915 Woolridgc Road Moseley, Virginia 23 ~ 20 (804) 739-953{} CAREER SUMMAKY An experienced manager with the ability to lead and motivate clerical, producficm, plant, and warehouse workers to produce quality products and meet deadlines. Ability to instill a sense of self-ownership to team members, A quick learning "people-person" able to ideu~tify and resolve people and production problems. Excellent communication sldlls and able to interact effectively with people at all organizational levels. BUSINESS EXPEH1ENCI/ 2001 - Prescmt · HCA [.LEALTHCA1LE SYSTEM lmemal Col~ttol Analyst · Promote and c0ordmate standaxdlzatfon of application development, maintenance, and sapport for Supply Chain System m the division · Cooxdinate mainteuanoe of the Supply Chain Systems master files · Provide direction, guidance, and support to facility Supply Chain Managers · Conduct problem analysis ~nd provide resolution · Docu~at and mo~tor project plans, cI~ange requests, and system problems a~d commaaicate resolution · Function as technical resource for Supply Chain Systems ~ file nmrk¢~s supported Prov/dc txaitdng and ~mpport as requested to thc hospital Supply Chain, Nursing, I.S., other hospital usexs, and corporate users · Develop test plans, oversee and participate in testing of erthancements and ucw rel.eases of the Supply Chain system . Coordinate the development and installa~on of Supply Chain systems for new facilities BON SECOURS HEALTH SYSTEM 1996 m 2001 MateriaJ3 Managemer~t Systems Analyst 1999-2001 · Analyze and design or redesign processes to efficieady racet customcr~ needs Coord/nate r~isions of ex/sting system pathways or system profiles by various utility program% onlLms architectural tools · Coordinate quality assurance revi,w individually and w/th applicat/oas customers Initiate pricing/unit of na~asurc for entire Bon Secouzs, Virginia l~,egion Materials Management System · Work in DOS and Windows applications (WIN 95 WIN 97, EXCEL, ACCESS, RUMBA, Wl2q 3.1 I) (VvlN NT) · Interact with customers utilizing strong customer relations' skills · Identify standaxd repo~s to application customers and. de~errmnc when ad-hoc report applications would be moSl appropriate . Devclop quahty assurance test platas for convertccl applications and interfaces Climcal Supply Specialist1998 ~o I999 · Administered Matena',s Management Database for Bo:~ Secours Health System _Rickmond · Standardized item ~es, vendors a~td manufacturers · Regulated contract file with verificatio~ of pncmg and foture contract pr/cc increases 000046 Oct-Og-03 08:54 Frm-HCA +]804257579T T-127 P,005/006 F-211 Responsible fol' Invoicing Maintained 832 pricing catalog , Authorized and approced purchase orders ST. MARY'S HOSPITAL Systems Administrator/St Mary's Hospital 1996 to J998 Managed comput~nized inventory of operating room and cardiac catherization labs Liaison lbr operational questmn~ and issues Maintained data and system integrity Tailored system to specific requitem~ats for each department Responsible for ~opplie.~ and pa level revisions Trained n~w hire s Generated op~ational and financial reports Maintained a just-Jrt -time inventory system STE RILE C0NCEYT$ Warehouse/Pl~t Manager 1989 to 1996 ) 995 1996 · Oversaw the daily operations of warehouse, plato workers and sapervisors in a 200,000-sq. ft. £acili~y, ~hkh served domestic and international markets- Scheduled and assigned work monitored thc p~oductmn process, and ord,-i--ed a[rfreight and dis~bution. · Maintained a cu~xent knowledge of vendor~ and 12,000 catalog items. · Trab~ed staff members on proper uses of a new bar coctlng system- · Reduced costs $5,000 annually th. rough the efficient implementation of a centralized company-wide use of air f~eight carficzs. · Salvaged $100,000 of damaged products c~tuscd by a natural disaster · Devcloped a loss prevention plan by/ncorporat~xg a video camera security systcm, which significantly reduced product loss duc to theft. Predation fi'la~ager 1992.1995 · Managed ~upetwisors and supervised d~ily activities of 150 production employees in the manufacturing of custom surgjcaI procudute trays. ·Scheduled assembly, ~eviewcd daffy workload and staffing assignments- Evaluated and coulaseled staff members and mganJzed training sessions. · Lucre~sedthe daily production ofthe third shi.ft more than 24% during fzrst 90 days as manager. Assisted in writing the procedures, which resulled in ISO 9000 certification. · Generated $10,000 savings m annual absenteeism costs by zeorganizmg the dep~vtmentaI attendm~ce policy. · Developed m~d conducted training programs which increased employee flexibility and self- ownership of thc production process. Productxon Supervisor / ~959. 199~ Quality Assurance Inspector , Monitored thc daffy manufacturing process_ · CotmseI=d employees, audi~d attendance records, and maintained individual quality reports. · Emoted compliance with Food and Drag Adm/ms~ation regulations and maintained employee safely and hygiene slandards. 000047 0ct-09-03 08:54 Frm-HCA +!834~$~57g? T-1ZT P.006/006 F-Z11 inkiated Englid~ classes for multi-cultural staff members. Conducted Employee training programs m persoml safer/, fire prevention, and family coun.~eling. EDUCATION Virgima Polytechnic Institute aud State umversiry Bachelor of Science, Dairy Science Kichard Bland College Associate of A.ns MILITARY United States Air Force 000048 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Subiect: Extend the Length of Time for Planning Commission to Act on Request for Substantial Accord for Three School Sites County Administrator's Comments: County Administrator: Board Action Requested. The Planning Commission requests that the Board of Supervisors extend the length of time that the Planning Commission has to act on Substantial Accords for three (3) school sites (Cases 04PD158 04PD0163 and 04PD0188) for forty-five (45) days. ' .Summary of Information- The Code of Virginia requires that the Planning Commission act upon a Substantial Accord request within sixty (60) days of the date of submission of an application. The Planning Commission has scheduled a public hearing on November 10, 2003, to consider two (2) high school and one (1) middle school sites. The sixty-(60)-day deadline for these sites is November 17, 2003. The Commission has requested the additional review time in case the public hearings on the Substantial Accords provides information which may warrant further evaluation of the proposed school sites. Preparer: Thomas E. Jacobson Title: ,Director of Planning Attachments: [----~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I M..tinn n~te.: C)ntnh~_r 22. ~I~R Item NHmh~_r' R_R.I_~_ Subject: Resolution Confirming Proceedings of the Chesterfield County Industrial Development Authority, which Considered the Application of Bon Secours-St. Francis Medical Center, Incorporated, with Facilities to be Located in Chesterfield County, Virginia, which is a Virginia Nonstock, Nonprofit Corporation and an Organization Described Under Section 501(c) (3) County Administrator's Comments: t"~,.~C_z~'~,~C~ ~ ~/7~"'~-0[~ County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summary of Information: The Industrial Development Authority of the County of Chesterfield on September 23, 2003, adopted an inducement resolution wherein the Authority has agreed to issue not to exceed $80,000,000 in aggregate principal for the benefit of Bon Secours-St. Francis Medical Center to: 1) refund the prior bonds, Series 2000, 2) pay or reimburse Bon Secours for the costs of acquiring, construction and equipping an acute care hospital facility and related facilities, 3) provide working capital for Bon Secours, and 4) pay a portion of the interest on the Series 2003 Bonds. The Industrial Development Authority on September 23, 2003, and on October 16, 2003, pursuant to the requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended, the Authority held public hearings concerning the proposed issuance of the Bonds. The project will be located on the corner of Charter Colony Parkway and CenterPointe Parkway extended. This will be an acute care inpatient and outpatient services and 24-hour emergency services while employing approximately 521 employees on a year round basis. The hospital will be completed by approximately June 2005 and the medical offices completed in June 2004. Preparer: Attachments: James G. Dunn Yes Title: Director, Economic Development [--'--] NO I I Exhibits: A - Copy of Notice, Certified by Newspaper B - Summary of Statements C - Fiscal Impact Statement D - Inducement Resolution 0000$0 Exhibit A :A~/~[fiiiate of Media aeneral Advert[sing Affida Lit (This is not a bill, Please pay'!rom ifivoice) · *TTN: lq~RAT.TT~C,ARR PJO3~TD (-{1 -C:,TqTC, A C~ P.O. Box 85333 Richmond, Virginia 23293-0001 (804) ~49-6000 Date Code ~lon Ad size ,TC~OFpTTRT,TC, T. TE, ARTN-C~TpRT,TCNOTTC, I~,T,q %00 X SR.00 Media General Operations, InD. Publisher of 152:284 . ...... 0~/t8/2003 . . - Total THE RICHMONO TIMES-DISPATCH This Is to certify that the attached NOTIC. E 01~ plTRI'.TC. T-TI~.ARm was published by Richmond Newspapers, Inc. ~ the City of RI0hmond, State of Virginia, on .the following datee: 09/03/2003 09/10/2003 .- · efq:le~es, i~in0~trmcl~w~tP, fftetIalanceoium ~,~u~ s~ee ~:~~rwe t~ ~a!y~_%~d_ .a The first insertion being given .... ~__~..~ P~re P~-~,/~, c~,~taf,~ ' ~at~naner reference: 1518500 ~~~~ . _ --'~ _ ~ ~~: Sate of ,, . ., ~ / THIS IS NOT. A BILL. PLEASE PAY FR~! INVOICE. THANK YOU i oooos -".: CERTIFICATE OF PUBLIC HEARING The undersigned Chairman of the Industrial Development Authority of the County of Chesterfield (the "Authority"), hereby certifies as follows: 1. A meeting of the Authority was duly called and held on September 23, 2003, at 3:30 p.m. in the Authority's offices in 9401 Courthouse Road, Suite B, Chesterfield, Virginia. The meeting was open to the public, and persons of differing views were given an opportunity to be heard. At such meeting all the Directors of the Authority were present or absent throughout as follows: PRESENT: James A. Spencer Henry L. Moore John V. Cogbill, III John L. Ruckart, Jr. John Hughes ABSENT: Willie Lanier James E. Briggs 2. The Chairman announced the commencement of a public hearing, originally scheduled to be held on September 18, 2003, at 3:30 p.m., but postponed by posted notice to September 23, 2003, at 3:30 p.m., on the application of Bon Secours-St. Francis Medical Center, Inc., a Virginia nonstock, nonprofit corporation (the "Applicant"), and that a notice of the hearing was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the hearing in The Richmond Times-Dispatch, a newspaper having general circulation in the County of Chesterfield, Virginia (the "Notice"). A copy of the Notice and a certificate of publication of such Notice have been filed with the records of the Authority and are attached hereto as Exhibit A. 3. The individuals identified on Exhibit B appeared and addressed the Authority. A reasonably detailed summary of their statements together with the fiscal impact statement required by the Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended, are attached hereto as Exhibits B and C. 4. Attached hereto as Exhibit D is a true, correct and complete copy of the resolution (the "Resolution") preliminarily approving the issuance of the bonds, adopted at such meeting of the Authority by a majority of the Directors of the Authority, with the ayes and nays being recorded in the minutes of such meeting as follows: Director Vote James A. Spencer Aye John L. Ruckart, Jr. Aye Henry L. Moore Aye John Hughes Aye John V. Cogbill, III Aye The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on the date hereof. 000052 WITNESS my hand and seal of the Authority this 9th day of October, 2003. (SEAL) ~r~rman/, }~u-stria-1 Deve/~ment //~dthority of the County ~f/Chesterfield 000058 Exhibit B Summary of Statements No members of the public appeared to speak at the public hearing. John D. O'Neill, Jr., Esq., of Hunton & Williams LLP, counsel to the Authority; John F. Bibby, Jr., of Jones Day Reavis & Pogue, Bond Counsel; and Ed Gerardo, representing the Company, described the proposed bond issue and entertained questions from the Directors. 000054 o o o o FISCAL IMPACT STATEMENT Bon Secours Health System, Inc. Applicant Exhibit C September 23, 2003 Date Bon Secours-St. Francis Medical Center Facility Maximum amount of financing sought $80,000,000 Estimated taxable value of the facility's real property to be constructed in the municipality $45,000,000 Estimated real property tax per year using present tax rates $488,000 Estimated personal property tax per year using present tax rates 0 Estimated merchants' capital tax per year using present tax rates a. Estimated dollar value per year of goods that will be purchased from Virginia companies within the locality b. Estimated dollar value per year of goods that will be purchased from non-Virginia companies within the locality c. Estimated dollar value per year of services that will be purchased from Virginia companies within the locality d. Estimated dollar value per year of services that will be purchased from non-Virginia companies within the locality $510,000 $204,000 $610,000 $244,000 Estimated number of regular employees on year round basis 521 Average annual salary per employee //~- A'u~l~rity Chain Industrial Dc/ve],6pment Authority of the County of Chesterfield / Name of ~uthority - iJ $38,605 000055 Exhibit D INDUCEMENT RESOLUTION WITH RESPECT TO THE PROPOSED ISSUANCE OF REVENUE BONDS BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD FOR BON SECOURS-ST. FRANCIS MEDICAL CENTER~ INC. WHEREAS, Bon Secours-St. Francis Medical Center, Inc. (the "Hospital"), with facilities to be located in Chesterfield County, Virginia, is a Virginia nonstock, nonprofit corporation and an organization described under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, affiliated with Bon Secours Health System, Inc., a Maryland not-for-profit corporation ("BSHSI"); and WHEREAS, the Hospital has requested that the Industrial Development Authority of the County of Chesterfield (the "Authority") issue one or more series of its Revenue Bonds, Series 2003 (Bon Secours-St. Francis Medical Center, Inc.) in an aggregate principal amount not to exceed $80,000,000 (the "Series 2003 Bonds") in order to (i) refund the $61,400,000 Industrial Development Authority of the County of Chesterfield (Virginia) Revenue Bonds, Series 2000 (Bon Secours Health System, Inc.) (the "Prior Bonds"), (ii) pay or reimburse the Hospital for the costs of acquiring, constructing and equipping an acute care hospital facility and related facilities (the "Project"), (iii) provide working capital for the Hospital, (iv) pay a portion of the interest on the Series 2003 Bonds and (v) pay certain costs incurred in connection with the issuance of the Series 2003 Bonds (collectively, the "Financing Purposes"); and WHEREAS, the Series 2003 Bonds will be issued pursuant to the Virginia Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), and will be limited obligations of the Authority payable solely from the revenues and receipts derived from payments by the Hospital; and WHEREAS, in materials submitted to the Authority, and in its appearance before the Authority, the Hospital has described the Financing Purposes and the benefit thereof to the Hospital in providing quality medical care to the residents of Chesterfield County and surrounding environs at the lowest possible cost; and WHEREAS, the Authority has determined that the issuance of the Series 2003 Bonds by the Authority for the Financing Purposes will protect and promote the health and welfare of the inhabitants of the Commonwealth of Virginia and in particular of Chesterfield County and surrounding environs, will be in the public interest and will be consistent with and serve the purposes of the Act; and WHEREAS, a public hearing has been held as required by Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), and Section 15.2-4906 of the Code of Virginia of 1950, as amended. 000056 NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: It is hereby found and determined that refunding the Prior Bonds and financing the costs of the Project will reduce the cost of providing medical care to residents of the Commonwealth of Virginia and in particular Chesterfield County, will result in improved medical facilities in Chesterfield County, will be in the public interest, will be of benefit to the inhabitants of the area served by the Authority, and will be consistent with and serve the purposes of the Act. (2) In order to accomplish the Financing Purposes, the Authority hereby agrees to issue its Series 2003 Bonds in a principal amount (excluding original issue discount) not to exceed $80,000,000, upon terms and conditions to be mutually agreed upon among the Authority, the Hospital and the purchasers of the Series 2003 Bonds, and subject to the requirements of the Act. (3) Payment of the Series 2003 Bonds shall be secured by an assignment, for the benefit of the holders thereof, of the Authority's rights (excluding the Authority's rights to indemnification, fees, expenses and notice) under notes or other obligations of the Hospital requiring payments sufficient in the aggregate to pay all principal of, premium, if any, and interest on the Series 2003 Bonds. (4) The Series 2003 Bonds may be issued in one or more series issued on one or more dates. All Series 2003 Bonds shall bear such title or designation, shall bear interest at such rate or rates, shall be in such denominations, shall be subject to such terms of redemption, shall be in such form, and shall contain such other terms and conditions as may be approved by the Authority. (5) It having been represented to the Authority that it is necessary to proceed immediately with the refunding of the Prior Bonds and the financing of the Project, the Authority hereby authorizes the Hospital to proceed with its plans for the Project and to take steps as it may deem appropriate in connection therewith, provided that nothing herein shall be deemed to authorize the Hospital to obligate the Authority without its consent in each instance to the payment of any moneys or the performance of any acts in connection with the refinancing of the Prior Bonds or the financing of the Project. The Authority agrees that the Hospital may be reimbursed from the proceeds of the Series 2003 Bonds for all such costs it so incurs to the extent permitted by the Act and applicable Federal law. (6) The Authority hereby agrees to the recommendation of the Hospital that Jones Day, Chicago, Illinois, be appointed as bond counsel and hereby appoints such firm to supervise the proceedings and approve the issuance of the Series 2003 Bonds. (7) At the request of the Hospital, the Authority hereby appoints Merrill Lynch, Pierce, Fenner & Smith, Incorporated, New York, New York, as purchaser and placement agent (the "Placement Agent") for the purchase and sale of the Series 2003 Bonds pursuant to terms to be mutually agreed upon. -2- 000057 (8) (9) (10) Nothing contained in this resolution shall require the expenditure of any funds of the Authority for any purpose whatsoever except such as may be derived from the proceeds of the Series 2003 Bonds issued pursuant hereto, it being understood that the Hospital will reimburse the Authority for all expenses that the Authority may incur arising from the adoption of this resolution and the performance by the Authority of its obligations hereunder and that are not paid with the proceeds of the Series 2003 Bonds, including the fees and expenses of counsel to the Authority, regardless of whether the Series 2003 Bonds are issued. The Authority hereby recommends that the Board of Supervisors of Chesterfield, County, Virginia, approve the issuance of the Series 2003 Bonds. This resolution shall take effect immediately and shall expire one year from the date hereof unless Series 2003 Bonds are issued within such time. -3- 000058 RESOLUTION APPROVING OF ISSUANCE OF BONDS BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD FOR THE BENEFIT OF BON SECOURS-ST. FRANCIS MEDICAL CENTER, INC. WHEREAS, Bon Secours-St. Francis Medical Center, Inc. (the "Hospital"), a Virginia nonstock, nonprofit corporation affiliated with Bon Secours Health System, Inc., a Maryland nonstock, nonprofit corporation ("BSHSI"), has facilities located in the County of Chesterfield, Virginia; and WHEREAS, the Industrial Development Authority of the County of Chesterfield (the "Authority"), on September 23, 2003, adopted an inducement resolution (the "Inducement Resolution") wherein the Authority has agreed to issue not to exceed $80,000,000 in aggregate principal amount, excluding any original issue discount, of its Revenue Bonds, Series 2003 (Bon Secours-St. Francis Medical Center, Inc.) (the "Bonds"), for the benefit of the Hospital to: (i) refund the $61,400,000 Industrial Development Authority of the County of Chesterfield (Virginia) Revenue Bonds, Series 2000 (Bon Secours Health System, Inc.) (the "Prior Bonds"), (ii) pay or reimburse the Hospital for the costs of acquiring, constructing and equipping an acute care hospital facility and related facilities (the "Project"), (iii) provide working capital for the Hospital, (iv) pay a portion of the interest on the Series 2003 Bonds and (v) pay certain costs incurred in connection with the issuance of the Series 2003 Bonds; and WHEREAS, the Bonds will be issued pursuant to the Virginia Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), and will be limited obligations of the Authority payable solely from the revenues and receipts derived from payments provided by the Hospital; and WHEREAS, on September 23, 2003, and on October 16, 2003, pursuant to the requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), the Authority held public hearings concerning the proposed issuance of the Bonds; and WHEREAS, the Authority has recommended and requested that the Board of County Supervisors (the "Board") of Chesterfield County, Virginia (the "County") approve the issuance of the Bonds to comply with Section 147(f) of the Code and Section 15.2-4906 of the Act; and WHEREAS, copies of the following documents have been filed with the Board: (i) the Inducement Resolution; (ii) notice of public hearing published once a week for two consecutive weeks; (iii) a summary of the proceedings of the public hearing; and (iv) the fiscal impact statement of the Hospital. Now, Therefore, Be It Resolved, by the Board of County Supervisors of Chesterfield County, Virginia: 1. The Board hereby approves the issuance of the Bonds by the Authority for the benefit of the Hospital, to the extent required by Section 147(f) of the Code and Section 15.2-4906 of the 000059 Act, to permit the Authority to assist in the financing of certain medical facilities of the Hospital and the refunding of the Series 2000 Bonds. 2. Approval of the issuance of the Bonds as required by Section 147(f) of the Code does not constitute an endorsement of the Bonds or the creditworthiness of the Hospital and, as required by Section 15.2-4908 of the Act, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith or credit nor the taxing power of the Commonwealth of Virginia, the County or the Authority shall be pledged thereto. 3. The Board hereby authorizes and directs the Clerk of the Board to forward a certified copy of this resolution to the Authority. 4. This resolution shall take effect immediately upon its adoption. -2- 000060 CERTIFICATE OF PUBLIC HEARING The undersigned Secretary of the Industrial Development Authority of the County of Chesterfield (the "Authority"), hereby certifies as follows: 1. A meeting of the Authority was duly called and held on October 16, 2003, at 4:00 p.m. in the Authority's offices in 9401 Courthouse Road, Suite B, Chesterfield, Virginia. The meeting was open to the public, and persons of differing views were given an opportunity to be heard. 2. James E. Spencer, Chairman of the Authority, announced the commencement of a second public hearing on the application of Bon Secours-St. Francis Medical Center, Inc., a Virginia nonstock, nonprofit corporation (the "Applicant"), and that a notice of the heating was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the hearing in The Richmond Times-Dispatch, a newspaper having general circulation in Chesterfield County, Virginia (the "Notice"). A copy of the Notice and a certificate of publication of such Notice have been filed with the records of the Authority and are attached hereto as Exhibit A. 3. Edward Gerardo, Chief Development Officer of the Applicant, and John F. Bibby, Jr., of Jones Day, bond counsel, were present to answer questions from members of the public. No members of the public appeared at the hearing or submitted comments in writing to the Authority and the public hearing was closed. WITNESS my hand and seal of the Authority this b~ O t'Vt4day of October, 2003. 8re'retard, Industrial Development Authority of the County of Chesterfield EXHIBIT A Advmt/slng Affid~vR I. (This Is not a bill. Please pay fron .I'()'NI=,R l")A"r' 'RRA'V'ffi 1~("J~TT'F, ATTN: I:il:.AT.TI~C:ARR I~t'TNI-) C:I:I~AGC) TI',' 1010~/20 03 121 invoice) 6O601 P.O. Box 85333 Riobmond, Virfinia 23293~Xl01 (ao4') 6~.e'ooo Description ~'P 'PITRT,T~ TTRARTNTGPTTT:~T,T~ I~01'I'UE T~ Media Genial 10/16/2003 2.(~ x 59.1'10 Total ~ost J 1.197_44 Operations, Inc. Publisher of THE RICHMON This is to certify~ ~e attaohe( was published by Richmond ,~rlate ~ Vlr~lni~ on the following 1tl/02./2003 TIMES-DISPATCH 'Iq'()TT('~, 01; 'FI TRT,T~ I-TR,~R 1'1~ Inc. in t~ O~y of ~,~md, the eOn'gwer ~n Pakrite Pal~-w~y The first lnserllon being yen .... Newspaper retemnce: 1.s44244 Swam to and subscribed before me this THIS IS NOT A BILIL. ,StYe of Vlrginia City of P, lchmon0 'My. Oomr~ies 10n expires PLEASE PAY FROM INV( ucE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 8.B.l.b. Subiect: Recognizing Mr. Richard Joseph Conroy, IV Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Richard Joseph Conroy, IV, Troop 876, upon attaining the rank of Eagle Scout. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes [---] No OOO061 RECOGNIZING MR. RICHARD JOSEPH CONROY, IV UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills includin9 leadership, service and outdoor life, servin9 in a leadership position in a troop, carryin~ out a service project beneficial to his community, bein~ active in the troop, demonstrating Scout spirit, and livin~ up to the Scout Oath and Law; and WHEREAS, Mr. Richard Joseph Conroy, IV, Troop 876, sponsored by Mount Pis~ah Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learnin~ the lessons of responsible citizenship, and endeavorin~ to prepare himself for a role as a leader in society, Richie has distinguished himself as a member of a new generation of prepared youn~ citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, recognizes Mr. Richard Joseph Conroy, IV, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000062 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of'Ii Meetin~l Date: October 22, 2003 Item Number: 8.B.1.c. Subiect: County Administrator: Adoption of Resolution Approving $270,000,000 Financing Plan for Richmond International Airport Expansion, Modernization and Renovation County Administrator's Comments: ~cd~~ Board Action Requested: Adopt the attached resolution approving $270,000,000 financing plan for the expansion, modernization and renovation of Richmond International Airport Summary of Information: The Capital Region Airport Commission recently approved a financing plan for a major expansion, renovation and modernization project ("Project") at the Richmond International Airport to improve and enlarge the Airport terminal, access roadways, parking areas, hangers and airfields and to construct new administrative, air cargo and other aviation-related buildings. To finance the Project, the Commission plans to issue bonds or other financial obligations in the amount of $270,000,000 pursuant to the finance plan. Under Virginia law and the Internal Revenue Code, the Commission's finance plan must be approved by the local governments which participate in the Commission. The attached resolution grants this approval. Under the finance plan, the County will have no legal or moral obligation to pay any portion of the bonds or other obligations, which the Commission will issue. Preparer: Steven L. Micas Title: County Attorney 0400(25):63122.1 Attachments: Yes ---]No # 000063 RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY APPROVING THE PLAN OF FINANCING FOR THE CAPITAL REGION AIRPORT COMMISSION FOR THE PURPOSE OF FINANCING OR REFINANCING IMPROVEMENTS AND EXTENSIONS AT THE RICHMOND INTERNATIONAL AIRPORT WHEREAS, the Capital Region Airport Commission was created pursuant to the provisions of Chapter 380 of the Acts of Assembly of 1980, as amended (the "Enabling Act"), and owns and operates the Richmond International Airport (the "Airport"); and WHEREAS, in order to expand its facilities due to increasing passenger and cargo demand, the Commission desires to undertake any or all of the improvements, enlargements or replacements at the Airport (the "Project") and issue its bonds, notes or other obligations (the "Obligations") pursuant to a plan of financing, all as set forth in ExhibitA attached hereto; and WHEREAS, the Enabling Act requires that the governing body of each participating political subdivision of the Commission approve the maximum amount and general purposes of the issuance of indebtedness by the Commission; and WHEREAS, Section 147(0 of the Internal Revenue Code of 1986, as amended (the "Code"), provides that, following a public hearing, the plan of financing for the issuance of exempt facilities bonds or notes be approved by certain elected public bodies in respect of the issuer of such bonds or notes; WHEREAS, the plan of financing for the issuance of the Obligations for the Project was the subject of a public hearing by the Commission on August 26, 2003, in accordance with the provisions of Section 147(f) of the Code; and 000064 WHEREAS, the Commission has requested that the Board of Supervisors of the County of Chesterfield, Virginia (the "County") approve the plan of financing for the issuance of the Obligations to finance or refinance any or all parts of the Project and their maximum amount, as required by the Enabling Act and to the extent required by the Code; and WHEREAS, it is in the best interests of the County to approve the Commission's plan of financing as set forth in ExhibitA. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. The Board hereby approves the issuance of the Obligations by the Commission pursuant to the plan of financing for the Project, all as described in Exhibit A, and the general purposes thereof for the financing or refinancing of the Project, as required by the Enabling Act and to the extent required by Section 147(1) of the Code. 2. The approval of the plan of financing for the issuance of the Obligations does not constitute an endorsement to prospective purchasers of the Obligations of the creditworthiness of the Project, the Airport or the Commission. As set forth in the plan of financing, the Obligations shall provide that neither the County nor the Commission shall be obligated to pay the Obligations or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor and from any other funds which may become available, and neither the faith or credit nor the taxing power of the Commonwealth, the County or the Commission shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. #6502811 000065 Exhibit A to .County Resolution CAPITAL REGION AIRPORT COMMISSION Airport Development Program PLAN OF FINANCING (~tugust 26, 200~) The Capital Region Airport Commission (the "Commission") was created by and pursuant to Chapter 537 of the Acts of Assembly of 1975, as amended, and continued by Chapter 380 of the Acts of Assembly of 1980, as amended (the "Enabling Act"), and is authorized to issue its bonds or other obligations for the purpose of financing, among other things, the cost of maintaining, enlarging and improving any of its facilities. The Commission is continuing the capital expansion program that was the subject of its previous plan of finance, dated May 30, 2003 and approved by its Participating Political Subdivisions (as that term is defined in the Enabling Act) in July, 2000 (the "2000 Plan of Finance"). The Commission's current capital improvement program (the "Airport Development Program") consists of the following projects (many of which were the subject of the 2000 Plan of Finance): The acquisition, construction and equipping of expansions to the Commission's existing terminal building, such expansions to consist of a two-level expansion to the arrival and departure areas, passenger sky bridges from the terminal to the Commission's parking facilities, second-level curbside canopies, and improvements to the terminal's facilities, systems and equipment (including ticket counters, offices, baggage make-up and claim devices and utility equipment); The acquisition, construction and equipping of expansions to the concourse and administrative areas of the terminal building, including additional concession areas, airline operations areas, public circulation areas, federal inspection facilities, ticket counters, offices and passenger holdrooms for additional gates in Concourses A and B, and including passenger loading bridges; The acquisition, renovation and equipping of upgrades, improvements and refurbishments to the heating - ventilating - air conditioning system and the interior areas (including furnishings and tenant build-outs/finishes) of the existing and the expanded terminal (including the concourses thereto); ~ construction and equipping of security and screening facilities at the Airport. including the 'terminal building and the concourses thereto, including bulk baggage screening, security checkpoints, and space and equipment for screening agencies, companies, personnel and the foregoing; 00006 ; 7, o 10. 11. 12. The relocation, construction and equipping of the air traffic control tower; The acquisition, construction, reconstruction and equipping of the ingress and egress terminal area roadways, including an elevated roadway and platform to connect the terminal access and departure roadways with the two level expansion to the arrival and departure areas of the terminal, the construction and signage of major roadway improvements for Airport Drive and other ancillary roadways including structures for traffic separation, realignment and relocation of existing roadways and parking facilities, and site improvements with respect thereto; The acquisition, construction and equipping of an office/administration building to consist of approximately 40,000 square feet and related real estate; The acquisition, construction and equipping (including site work) of a building or buildings of up to 350,000 feet for air cargo and other aviation-related purposes and to serve the Commission's foreign trade zone, such projects to include associated office space, ancillary roads, site infrastructure and equipment; The acquisition (including related land and associated rights in respect thereof), construction, recoflstruction, expansion, improving and equipping of (i) additional public parking facilities, including satellite parking facilities, additional structured parking facilities adjacent to the existing public parking garages, and related vehicle servicing facilities, (ii) improvements to the rental car storage and ready/return facilities, including the rental car ready/return garage adjacent to the terminal building to accommodate up to 400 additional vehicles, and related vehicle servicing facilities, and (iii) additional employee and tenant parking facilities; The renovation, expansion, conversion and equipping (including site work) of current and future aircraft hangars for general aviation, air cargo and aircraft maintenance purposes, and the acquisition, construction and equipping of additional facilities for air cargo (including for transportation logistics, intermodal purposes, and package sorting, distribution, and delivery), aircraft storage and aircraft maintenance; The construction, reconstruction, extension or rehabilitation of aircraft parking aprons, taxiways and runways, including, but not limited to, the extension of Runways 16-34 and 2-20, and the costs of land acquisition related thereto and associated rights in respect thereof and costs incident thereto; The construction, reconstruction, rehabilitation, extension and upgrade of the Commission's infrastructure facilities, including its water, sewer, de-icing, drainage and stormwater management systems; -2- 00006'7 13. 14. The acquisition, construction, renovation or relocation of other functionally related and subordinate facilities in and around the Airport and the projects set forth above; and The funding of debt service reserve and other reserve funds, the costs of design and engineering of any part of the Airport Development Program, and the costs of issuance of the Obligations referred to below, including the costs of any credit enhancement for such obligations and interest on them during and for up to one year after the completion of any of the projects set forth above. The Airport Development Program will provide better airport services to the inhabitants of the Participating Political Subdivisions, which presently consist of the City of Richmond and the Counties of Chesterfield, Hanover and Henrico. The Airport Development Program will also promote the welfare, convenience and prosperity of the inhabitants of the Participating Political Subdivisions and the Commonwealth of Virginia, and the increase of their commerce. The Commission anticipates that it will finance or refinance all or a part of the Airport Development Program through the issuance of its bonds, notes or other obligations in an aggregate maximum amount now estimated not to exceed $270,000,000. As described further below, the Commission contemplates that it may also issue bonds, notes or other obligations to refund any bonds, notes or other obligations issued to finance or refinance the Airport Development Program, also in an aggregate maximum amount now estimated not to exceed $270,000,000. Any such bonds, notes or other obligations and refunding bonds, notes or other obligations are together referred to in this plan of finance as "Obligations". Obligations for initial financing or refunding may be issued at different times in several series of different amounts, with the timing, amounts and number depending on the Commission's need for funds and market conditions. The Commission expects that the first issuance of Obligations will occur no later than one year after the approval of the last Participating Political Subdivision to approve the issuance of the Obligations and the general purposes thereof and the last such issuance to occur no later than three years after the first issuance pursuant to the plan of finance. The Obligations may be issued on either a taxable or tax-exempt basis and may be secured by or payable (i) from the revenues of the Commission generally or certain designated projects or facilities on or about the Airport, (ii) exclusively from the income and revenues of the Airport Development Program's facilities or any part thereof, or (iii) from passenger facility charges approved by the Federal Aviation Administration and collected by or on behalf of the Commission. The Commission may additionally secure the Obligations by a pledge of any grant or contribution from a Participating Political Subdivision, the Commonwealth of Virginia or any political subdivision, agency or instrumentality thereof, any federal agency or any unit, private corporation, copartnership, association, or individual, as such Participating Political Subdivision, or other entities may be authorized to make under general law or by a pledge of any income or revenues of the Commission, or where such mortgage has been approved by the Participating Political Subdivisions, a mortgage of any facilities of the Commission. The Commission may also obtain credit enhancement, such as bond insurance or letters of credit, to secure the Obligations, but it does not now contemplate that it will seek the moral obligation support of the -3- 00006S Participating Political Subdivisions. The Obligations shall not be a debt of the Commonwealth of Firginia or any political subdivision thereof (including the Participating Political Subdivisions), other than the Commission, and neither the Commonwealth of Firginia nor any political subdivision thereof (including the Participating Political Subdivisions), other than the Commission, shall be liable thereon, nor shall such bonds be payable out of funds or properties other than those of the Commission. While the Airport Development Program likely will be financed ultimately through the issuance of the Commission's long term revenue bonds, the Commission anticipates that it will finance some or all of it initially through a short term credit facility, a line or lines of credit Or bond anticipation notes. Accordingly, the plan of finance includes not only the issuance of bonds, note or other obligations in an aggregate amount now estimated not to exceed $270,000,000 to finance the Airport Development Program, but also the issuance of refunding bonds, notes or other obligations, also in an aggregate amount now estimated not to exceed $270,000,000, to refinance indebtedness issued to finance or refinance the Airport Development Program. The plan of financing includes the refunding, if deemed advantageous or desirable by the Commission, of any or all of the Commission's outstanding indebtedness, including its General Airport Revenue Bonds - Series 1994, General Airport Revenue Bonds - Series 1995, General Airport Revenue Bonds - Series 2001, PFC Revenue Bonds - Series 1999, Car Rental Facilities Revenue Bonds - Series 2000, its Tax-Exempt Unsecured Note, Series 1993, or amounts outstanding under the Commission's Exempt Facility Credit Agreement dated December 5, 2000, its Bank Qualified Credit Agreement dated December 21, 2000, or its Taxable Line of Credit, dated December 5, 2000, all of which financings previously have been approved by the Participating Political Subdivisions. #645326.1 000069 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 8.B.l.d. Subject: Resolution Recognizing Drug and Alcohol Abuse Task Force Member Art Semon for His Service County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the resolution. Summary of Information: In 1986 the Board of Supervisors established the Drug and Alcohol Abuse Task Force. The task force was charged with assessing the extent and nature of substance abuse problems in Chesterfield and with recommending the most effective and comprehensive approach possible in dealing with these problems. The final report of the task force was presented to the board in September. The task force's recommendations were adopted by the board at the October 8, 2003, meeting. Drug and Alcohol Abuse Task Force member Art Semon is being recognized for his service to the county. Preparer: Jana D. Carter Title: Director, Youth Services Attachments: Ycs '---]No 000070 RECOGNIZING MR. ART SEMON FOR HIS SERVICE ON THE DRUG AND ALCOHOL ABUSE TASK FORCE WHEREAS, the Chesterfield County Drug and Alcohol Abuse Task Force was formed to address concerns about alcohol and drug abuse in our community and to recommend the most effective approaches to address substance abuse issues; and WHEREAS, the task force gathered a wealth of information by conducting an assessment of the community's resources, holding public hearings, commissioning a comprehensive study of the county's substance abuse treatment system, commissioning a comprehensive study of the county's substance abuse prevention efforts, and interviewing middle and high school administrators, guidance counselors and school resource officers; and WHEREAS, the task force has completed its work and provided a final report and recommendations to the Board of Supervisors; and WHEREAS, the work of the task force could not have been accomplished without the dedication of citizens of our community who volunteered their time to address this important issue; and WHEREAS, Mr. Art Semon has served as a representative of the Clover Hill District since 2001; and WHEREAS, Mr. Semon has been a faithful and dedicated member of the task force. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, publicly recognizes and thanks Mr. Art Semon for his concern for the well-being of his community and his commitment and service on the Drug and Alcohol Abuse Task Force. 000071 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 8.B.2. Subiect:, State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Matoaca: Stonewood Manor, Section 1 Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes --]No 000072 000073 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: October 22, 2003 Item Number: 8.B.3.a. Subject: Set Public Hearing Date to Consider Revisions to the FY2004 School Capital Improvement Fund Appropriations County Administrator's Comments: //~~~ County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to set a public hearing date of November 12, 2003 to increase appropriations in the School Capital Improvements Fund by $103,894,000. Summary of Information: On September 9, 2003 the School Board took action stating its intent to accept the Part One Conceptual Phase Proposal and Part Two Detailed Phase Proposal submitted by First Choice Public-Private Partners to design and construct two new high schools and convert the current Clover Hill High School to a middle school. These actions were taken under the Public- Private Education Facilities and Infrastructure Act of 2002 (PPEA) and will allow the new high schools to be ready for occupancy in the fall of 2006, with the middle school available in the fall of 2007. These dates are two years ahead of the anticipated openings set forth the in the FY2004-2010 Capital Improvement Plan adopted by the School Board and Board of Supervisors in January and April of 2003 respectively (Attachment A). In order to enter into a comprehensive agreement under the PPEA, the adopted Capital Improvement Plan must be revised to provide the total appropriation for the two high schools and the middle school in the current fiscal year. As reflected on Attachment B, the total funding contained in the FY2004-2010 CIP will not change; however, funding previously included in fiscal years 2005 and 2008 must be included in fiscal year 2004. This will increase the 2004 CIP from $24,632,900 to $128,526,900, an increase of $103,894,000. Preparer: Billy K. Cannaday, Jr., Ed.D. Attachments: Yc$ Title: Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 The sources of revenue have been amended to include a total of $1,333,600 in cash proffers in support of the Greenfield Elementary and Manchester High School projects. Inclusion of these proffers does not increase the total CIP, but will enable the County to issue less debt in support of these projects. 000075 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: October 22, 2003 Budget and Management Comments: On September 9, 2003 the School Board took action to request that the Board of Supervisors set a public hearing date to consider the increase of the FY2004 School Capital Improvement Projects Fund by $103,894,000. The School Board is considering acceleration of construction of the two new planned high schools and conversion of the current Clover Hill High School into a middle school to alleviate overcrowding. This option would allow for the opening of the two new high schools in the fall of 2006, with the middle school available in the fall of 2007. The FY2004-FY2010 Adopted School Capital Improvements Program included funding in FY2005 and FY2008 for these improvements. The School Board would like to accelerate the construction of these schools; but in order to award the contracts, they must also accelerate the appropriation of funding to cover them. The dollar amount to be appropriated for these projects has not changed ($103,894,000). However, the issuance of planned debt will be reduced by the amount of cash proffers that is available to be appropriated for use on the Greenfield Elementary School and Manchester High School in the amount of $1,333,600. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000076 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ o~oo~ooooooooo ~ ~ 0 ~ ~ ~ ~ 0 0 ~ ~ 0 0 0 0 ~ 0 0 ~ ~" 0 tZ') ~00~ O~ O~ t~ v- 0 000 O0 000 0 000 O0 000 00 00 00 00 00 00 00 00 00 00 00 00 ~ 0 000000 000000 ~~00 OoOoOO o oOg ~no ,,., ?' O) O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O ~ O~OO~OOOOOOOOO ~ ~ O ~ ~ ~ ~ O O ~ ~ O O O O ~ O O O~ O O O O (D ~ ~) O O O O O O O O O O ~o~ ~o~ q ~'- O ~('~ O O ~' O (DUD O 0~o o.~ u~ Od 04 O~ ~ O O O O O O O O · - 04 O O O O O O O O O O O O o~: O O O O O O O O O O O O O O O O O O O O ~o~o o o. ~' O O O O ~q' ~) ~) O O gggggggg o ~OO~ooOO O ~~OO~ O ~oo~-- o ~ .,-, o 50, 000078 PRESENT: VIRGINIA: At a meeting of the Chesterfield County School Board held Friday morning, September 26, 2003, at eight-thirty o'clock in the School Board meeting room at the School Administration building Elizabeth B. Davis, Chairman Lloyd A. Lenhart, Vice-Chairman Dianne E. Pettitt James R. Schroeder, D.D.S. Marshall W. Trammell, Jr. RESOLUTION WHEREAS, on May 23, 2003 the School Board received an unsolicited conceptual proposal from First Choice Public-Private Partners under the Public-Private Education Facilities and Infrastructure Act of 2002 (PPEA) to design and construct two new high schools and convert the existing Clover Hill High School to a middle school, and WHEREAS, on June 4, 2003 the Board accepted that proposal and gave notice on June 5, 2003 that it would consider other competing proposals submitted to it by July 21, 2003, and WHEREAS, on July 25, 2003 the Board took action to proceed to the detailed phase of review with all three firms submitting conceptual proposals based on certain conditions set forth at that time; and WHEREAS, only one detailed-phase proposal was received on August 21, 2003, and WHEREAS, that proposal will allow these facilities to be ready for student occupancy two full years ahead of the schedule included in the adopted FY2004-2010 Capital Improvement Plan (CIP), and WHEREAS, the proposal will provide these facilities at a cost provided for in the CIP, and WHEREAS, the Board took action on September 9, 2003 stating its intent to accept the Part One Conceptual Phase Proposal and Part Two Detailed Phase Proposal submitted by First Choice Public-Private Parmers and award a contract to First Choice, subject to the negotiation of a comprehensive 006079 Page 2 Resolution agreement satisfactory to both the School Board and the Board of Supervisors, and WHEREAS, the adopted FY2004-2010 Capital Improvement Plan projects funding for these projects in FY2005 and FY2008 that must be appropriated in FY2004 to allow these projects to proceed; and WHEREAS, there is $1,333,600 of cash proffers available for appropriation that may be used as a funding source for the Greenfield Elementary and Manchester High Schools projects; NOW THEREFORE BE IT RESOLVED that on motion of Mr. Lenhart, seconded by Dr. Schroeder, the School Board requests the Board of Supervisors to advertise and hold a public hearing to increase FY2004 appropriations in the School Capital Improvements Fund by $103,894,000, including $1,333,600 of cash proffers. Carol Timpano, Clerk Billy K. Ca~maday, Jr., Ed.D.,/Sflp~e~intendent 000050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: October 22, 2003 Item Number: 8.B.3.b. Subiect: Set a Public Hearing Date of November 12, 2003 Regarding the Adoption of a Resolution which Authorizes the County Administrator to Submit an Application to the Virginia Public School Authority (VPSA), Declares the Official Intent of the County to Reimburse Itself from Bond Proceeds, and Authorizes the Issuance and Sale of General Obligation School Bonds to the Virginia Public School Authority County Administrator's Comments: //~~ /~-~, /~ County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing date of November 12, 2003 regarding the adoption of a resolution which authorizes the County Administrator to submit an application to the Virginia Public School Authority (VPSA), declares the official intent of the County to reimburse itself from bond proceeds, and authorizes the issuance and sale of general obligation school bonds to the VPSA in an aggregate principal amount of not to exceed $116,905,000 Summary of Information: The Capital Improvement Program (CIP) for FY2004 - FY2010 was approved by the School Board on January 28, 2003. On September 26, 2003 the School Board revised the FY2004-2010 School Capital Improvement Program in order to enter into a Comprehensive Agreement under the Public-Private Education Facilities and Infrastructure Act of 2002 (PPEA). Consistent with those Preparer: Rebecca T. Dickson Title: Director of Budqet and Management Attachments: Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 22, 2003 actions, the CIP is funded by several sources, including the Reserve for School Capital Improvements (CIP Reserve), State construction funds, proffered funds, and general obligation bonds issued by the County. The sixth and final sale of the bonds authorized by the 1996 Referendum were sold by the County in February, 2002. Therefore, the preferred method of issuing bonds for the CIP needs in FY2004 is through the Virginia Public School Authority (VPSA). It is anticipated at this time that Chesterfield will request a stand-alone sale through the VPSA later this fall. A portion of the anticipated proceeds from the sale of bonds to the Virginia Public School Authority were appropriated by the Board of Supervisors in the FY2004 School CIP. A request to the Board of Supervisors to set a public hearing date of November 12, 2003 to appropriate the remaining proceeds is included in this evening's agenda (Item 8.B.3.a.). It is anticipated that the aggregate amount of the bonds to be sold through the VPSA would not exceed $116,905,000 to fund the projects outlined in Attachment A. The list of projects to be funded with the proceeds from the VPSA sale is consistent with the FY2004-2010 School Capital Improvement Program as amended on September 26, 2003. On September 26, 2003 the School Board adopted a resolution consenting to the issuance and sale of the bonds to the Authority, and requesting the Board of Supervisors to authorize the issuance and sale of general obligation bonds of the County in an aggregate principal amount of not to exceed $116,905,000 and to submit an application to the VPSA, and to declare the official intent of the County to reimburse itself from the proceeds of the bonds for expenditures made with respect to the projects prior to the issuance of the bonds. Prior to the final authorization of the issuance and sale of general obligation bonds to the VPSA, state law requires that the Board of Supervisors hold a public hearing after giving notice in accordance with the provisions of Code of Virginia, 1950, Section 15.2-2606.A. After the public hearing is held, the Board is requested to adopt the attached resolution which authorizes the County Administrator to submit an application to the Virginia Public School Authority (VPSA), declares the official intent of the County to reimburse itself from bond proceeds, and authorizes the issuance and sale of general obligation school bonds to the VPSA in one or more installments in an aggregate principal amount of not to exceed $116,905,000. 000082 HDW DRAFT DATED 9/30/2003 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE AND SALE OF NOT TO EXCEED $116,905,000 AGGREGATE PRINCIPAL AMOUNT OF COUNTY OF CHESTERFIELD, VIRGINIA, GENERAL OBLIGATION SCHOOL BONDS; AUTHORIZING THE COUNTY ADMINISTRATOR TO SUBMIT AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY TO PARTICIPATE IN ONE OR MORE FINANCINGS BY SUCH AUTHORITY AND TO ISSUE AND SELL SUCH BONDS TO SUCH AUTHORITY; PROVIDING FOR THE SALE OF SUCH BONDS TO THE AUTHORITY AND THE FORM AND THE INTEREST RATES, REDEMPTION OR PREPAYMENT PROVISIONS AND OTHER DETAILS THEREOF; AUTHORIZING THE DESIGNATION OF A BOND REGISTRAR AND PAYING AGENT FOR SUCH BONDS; AUTHORIZING THE EXECUTION AND DELIVERY OF A BOND SALE AGREEMENT, A USE OF PROCEEDS CERTIFICATE, A CERTIFICATE AS TO ARBITRAGE, A PROCEEDS AGREEMENT AND A CONTINUING DISCLOSURE AGREEMENT RELATING TO EACH SERIES OF SUCH BONDS; DECLARING THE OFFICIAL INTENT OF THE COUNTY TO REIMBURSE ITSELF FROM THE PROCEEDS OF SUCH BONDS FOR EXPENDITURES MADE PRIOR TO THE ISSUANCE OF SUCH BONDS; AND OTHERWISE PROVIDING WITH RESPECT TO THE ISSUANCE OF SUCH BONDS BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: SECTION 1. Findings and Determinations. The Board of Supervisors (the "Board of Supervisors") of the County of Chesterfield, Virginia (the "County"), hereby finds and determines as follows: (a) On September 26, 2003, the School Board of the County (the "School Board"), adopted a resolution (the "School Board Resolution") (i) requesting, pursuant to Section 15.2-2640 of the Code of Virginia, 1950 (the "Virginia Code"), the Board of Supervisors to authorize the issuance and sale of general obligation school bonds of the County in an aggregate principal amount of not to exceed $116,905,000 for the purpose of paying the costs of various capital school improvement projects of and for the County (such capital school improvement projects being referred to collectively as the "Project") and to submit an application to the Virginia Public School Authority (the "Authority") in connection with the issuance and sale of such bonds to the Authority; (ii) consenting, for purposes of Section 15.2-2638.B(iii) of the Virginia Code and Article VII, Section 10(b) of the Constitution of Virginia, 1971, to the issuance and sale of such bonds to the Authority; and (iii) requesting the Board of Supervisors to declare the official intent of the County under Treasury Regulation Section 1.150-2 to reimburse itself from the proceeds of such bonds for expenditures made with respect to the Project prior to the issuance of such bonds. 434111.2 026357 RES 000083 -2- (b) Pursuant to the provisions of Title 15.2, Chapter 26, of the Virginia Code (the same being referred to herein as the "Public Finance Act of 1991"), the County is authorized to contract debts for any project, borrow money for any project and issue its bonds to pay all or any part of the costs of acquiring, constructing, reconstructing, improving, extending, enlarging and equipping any project. (c) In accordance with provisions of the School Board Resolution, the Board of Supervisors has determined that it is necessary and expedient for the County to contract a debt and to authorize the issuance and sale of general obligation school bonds of the County to be designated and known as "County of Chesterfield Virginia, General Obligation School Bonds" in an aggregate principal amount of not to exceed $116,905,000 (the "Bonds") to pay or any part of the costs of acquiring, constructing, reconstructing, improving, extending, enlarging and equipping the Project. (d) The Board of Supervisors has determined to authorize the County Administrator on behalf of the County to submit an application to the Authority to participate in one or more stand-alone or pooled financings by the Authority and to delegate to the County Administrator the authority, without further action by the Board of Supervisors, to issue and sell the Bonds to the Authority in one or more series in accordance with the provisions of this resolution. (e) The Board of Supervisors has determined to declare the official intent of the County under Treasury Regulation Section 1.150-2 to reimburse itself from the proceeds of the Bonds for expenditures made with respect to the Project prior to the issuance of the Bonds. (f) In accordance with the provisions of Section 15.2-2606.A of the Virginia Code, the Board of Supervisors has held a public hearing, duly noticed, before the adoption of this resolution authorizing the issuance of the Bonds. SECTION 2. Authorization of Application to Issue and Sell the Bonds to the Virginia Public School Authority. The County Administrator is hereby authorized on behalf of the County to submit an application to the Authority to participate in one or more stand-alone or pooled financings by the Authority and to issue and sell the Bonds to the Authority in one or more series in an aggregate principal amount of not to exceed $116,905,000 for the purpose of paying the costs of the Project. SECTION 3. Authorization of Issuance of Bonds. (a) Pursuant to the provisions of the Public Finance Act of 1991 and upon the terms, conditions and provisions set forth in this resolution, the Board of Supervisors hereby authorizes the County to contract a debt and to issue one or more series of general obligation school bonds of the County to be designated and known as "County of Chesterfield, Virginia, General Obligation School Bonds" in an aggregate principal amount of not to exceed $116,905,000 (hereinbefore defined as the "Bonds") for the purpose of paying the costs of various capital school improvement projects of the County (hereinbefore referred to collectively as the "Project"). The Bonds of each series shall have such series designation or designations as shall be determined by the County Administrator. 434111.2 026357 RES 000084 -3- (b) The Bonds of each series shall be issuable in fully-registered form, shall be dated the date of issuance and delivery of the Bonds of such series or such other date as shall be determined by the County Administrator, shall bear interest from the date of delivery of the Bonds of such series or such other date as shall be determined by the County Administrator, such interest to be payable on such first interest date as shall be determined by the County Administrator and semiannually thereafter (each an "Interest Payment Date"), subject to the provisions of Section 5 of this resolution and at the rates established in accordance with Section 5 of this resolution, and shall mature on such date in each of the years (not exceeding forty (40) years from the date of the Bonds of such series) (each a "Principal Payment Date") and in the amounts in each such year (the "Principal Installments") as shall be determined by the County Administrator, without further action by the Board of Supervisors, subject to the provisions of Section 5 of this resolution. SECTION4. Sale of Bonds. There is hereby delegated to the County Administrator the authority, without further action by the Board of Supervisors, to sell the Bonds of each series to the Authority at such price, determined by the Authority at the time of sale to be fair and accepted by the County Administrator; provided that the true interest cost to the County with respect to the Bonds of any such series shall not exceed eight percent (8.00%). The County Administrator is hereby authorized and directed to enter into a Bond Sale Agreement with the Authority providing for the sale of the Bonds of each series to the Authority in substantially the form entered into by the County with the Authority in connection with previous sales of general obligation school bonds by the County to the Authority (the "Bond Sale Agreement"). SECTION 5. Interest Rates and Principal Installments. There is hereby delegated to the County Administrator the authority, without further action of the Board of Supervisors, to accept the interest rates on the Bonds of each series established by the Authority; provided that each such interest rate shall be not more than ten one-hundredths of one percent (0.10%) over the annual rate to be paid by the Authority for the corresponding principal payment date of the bonds to be issued by the Authority (the "Authority Bonds"), the proceeds of which will be used to purchase the Bonds of such series, and provided further that the true interest cost with respect to the Bonds of any such series shall not exceed eight percent (8.00%). The Interest Payment Dates and the Principal Installments are subject to change at the request of the Authority. There is hereby delegated to the County Administrator the authority, without further action by the Board of Supervisors, to accept changes in the Interest Payment Dates and the Principal Installments at the request of the Authority; provided that the aggregate principal amount of the Bonds shall not exceed the amount authorized by this resolution. The execution and delivery of the Bonds of any series as described in Section 9 hereof shall conclusively evidence such interest rates established by the Authority and the Interest Payment Dates and the Principal Installments requested by the Authority as having been so accepted as authorized by this resolution. SECTION 6. Form of the Bonds. For as long as the Authority is the registered owner of the Bonds of a series of the Bonds, the Bonds of such series shall be in the form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit A with such changes as shall be approved by the County Administrator. 434111.2 026357 RES 000055 -4- SECTION 7. Payment; Paying Agent and Bond Registrar. The following provisions shall apply to the Bonds of each series: (a) For as long as the Authority is the registered owner of the Bonds of a series of the Bonds, all payments of principal of and premium, if any, and interest on the Bonds of such series shall be made in immediately available funds to the Authority at, or before 11:00 A.M. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for Virginia banks or for the Commonwealth of Virginia, then at or before 11:00 A.M. on the business day next preceding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption. (b) All overdue payments of principal and, to the extent permitted by law, interest shall bear interest at the applicable interest rate or rates on the Bonds of such series. (c) There is hereby delegated to the County Administrator the authority to designate a Bond Registrar and Paying Agent for the Bonds of each series of the Bonds. SECTION 8. Redemption or Prepayment. The Principal Installments of the Bonds of each series shall be subject to redemption or prepayment upon such terms and conditions as shall be determined by the Authority and accepted by the County Administrator, without further action by the Board of Supervisors; provided that in no event shall the premium payable upon the redemption or prepayment of any Bond of any series be in excess of three percent (3%) of the principal amount of such Bond. The Board of Supervisors covenants, on behalf of the County, not to refund or refinance the Bonds of any series without first obtaining the written consent of the Authority or the registered owner of the Bonds of such series. SECTION 9. Execution and Delivery of Bonds. The Bonds of each series shall be executed in the name of the County by the manual or facsimile signatures of the Chairman and the Clerk of the Board of Supervisors, and the corporate seal of the Board of Supervisors shall be impressed, or a facsimile thereof printed, on the Bonds. SECTION 10. Pledge of Full Faith and Credit. For the prompt payment of the principal of and premium, if any, and the interest on the Bonds as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged. In each year while any of the Bonds shall be outstanding, the Board of Supervisors is authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on the Bonds to the extent other funds of the County are not lawfully available and appropriated for such purpose. SECTION 11. Use of Proceeds Certificate and Certificate as to Arbitrage. The Chairman of the Board of Supervisors, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute a Certificate as to Arbitrage and a Use of Proceeds Certificate each setting forth the expected use and investment of the proceeds of the Bonds of each series and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986 (the 434111.2 026357 RES 000056 -5- "1986 Code") and applicable regulations promulgated thereunder relating to the exclusion from gross income of interest on the Bonds of each series and on the Authority Bonds. The Board of Supervisors covenants on behalf of the County that (i) the proceeds from the issuance and sale of the Bonds of each series will be invested and expended as set forth in such Certificate as to Arbitrage and such Use of Proceeds Certificate and that the County shall comply with the other covenants and representations contained therein; and (ii) the County shall comply with the provisions of the 1986 Code so that interest on the Bonds of each series and on the Authority Bonds will remain excludable from gross income for federal income tax purposes. SECTION 12. State Non-Arbitrage Program; Proceeds Agreement. The Board of Supervisors hereby determines that it is in the best interests of the County to authorize and direct the County Treasurer to participate in the State Non-Arbitrage Program in connection with the Bonds of each series. The Chairman of the Board of Supervisors, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute and deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Bonds by and among the County, the other participants, if any, in the sale of the Authority's Bonds of each series, the Authority, the investment manager and the depository, substantially in the form entered into by the County with the other participants in the sale of the Authority Bonds, the Authority, the investment manager and the depository in connection with previous sales of general obligation school bonds by the County to the Authority, which form is hereby approved. SECTION 13. Continuing Disclosure Agreement. The Chairman of the Board of Supervisors, the County Administrator and such officer or officers of the County as either may designate are hereby authorized and directed to execute a Continuing Disclosure Agreement, as set forth in an appendix to the Bond Sale Agreement relating to each series of the Bonds, setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary in order to show compliance with the provisions of the Securities and Exchange Commission Rule 15c2-12 and directed to make all filings required by the Bond Sale Agreement should the County be determined to be a MOP (as defined in the Continuing Disclosure Agreement). SECTION 14. Declaration of Official Intent. Subject to the appropriation of moneys by the Board of Supervisors for such purpose, the Board of Supervisors hereby declares that the County reasonably expects and intends to reimburse itself from the proceeds of the Bonds for expenditures made by the County and the School Board with respect to the Project prior to the issuance of the Bonds. The adoption of this resolution shall be deemed an "official intent" within the meaning of Treasury Regulation Section 1.150-2 promulgated under the 1986 Code. SECTION 15. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining portions of this resolution. 434111.2 026357 RES 000087 -6- SECTION 16. Headings of Sections. The headings of the sections of this resolution shall be solely for convenience of reference and shall not affect the meaning, construction, interpretation or effect of such sections or of this resolution. SECTION 17. Further Actions. The members of the Board of Supervisors and all officers, employees and agents of the County are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection with the issuance and sale of the Bonds of each series of the Bonds and any such action previously taken is hereby ratified and confirmed. SECTION 18. Filing of Resolution. The Clerk of the Board of Supervisors is hereby authorized and directed to cause a certified copy of this resolution, certified by the Clerk of the Board of Supervisors to be a true and correct copy hereof, with the Circuit Court of the County. adoption. SECTION 19. Effective Date. This resolution shall take effect upon its 434111.2 026357RES O000SS EXHIBIT A NO. TR-1 (FORM OF TEMPORARY BOND) UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD GENERAL OBLIGATION SCHOOL BOND, SERIES The COUNTY OF CHESTERFIELD, VIRGINIA (the "County"), for value received, hereby acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL AUTHORITY the principal amount of DOLLARS ($ ), in annual installments in the amounts set forth on Schedule I attached hereto payable on __, 200_ and annually on each thereafter to and including __, __ (each a "Principal Payment Date"), together with interest from the date of this Bond on the unpaid installments, payable on __, 200_ and semiannually on each and thereafter (each an "Interest Payment Date"; together with any Principal Payment Date, a "Payment Date"), at the rates per annum set forth on Schedule I attached hereto, subject to prepayment or redemption as hereinafter provided. Principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. For as long as the Virginia Public School Authority is the registered owner of this Bond, , , , as bond registrar (the "Bond Registrar"), shall make all payments of principal of and premium, if any, and interest on this Bond, without the presentation or surrender hereof, to the Virginia Public School Authority, in immediately available funds at or before 11:00 A.M. on the applicable Payment Date or date fixed for prepayment or redemption. If a Payment Date or date fixed for prepayment or redemption is not a business day for banks in the Commonwealth of Virginia or for the Commonwealth of Virginia, then the payment of principal of or premium, if any, or interest on this Bond shall be made in immediately available funds at or before 11:00 A.M. on the business day next preceding the scheduled Payment Date or date fixed for prepayment or redemption. Upon receipt by the registered owner of this Bond of such payments of principal, premium, if any, and interest, written acknowledgment of the receipt thereof shall be given promptly to the Bond Registrar, and the County shall be fully discharged of its obligation on this Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to the Bond Registrar for cancellation. The full faith and credit of the County are irrevocably pledged for the payment of the principal of and the premium, if any, and interest on this Bond. The resolution adopted by the Board of Supervisors of the County authorizing the issuance of the Bonds provides, and A-1 434111.2 026357 RES 000089 Section 15.2-2624 of the Code of Virginia 1950, requires, in each year while any of the Bonds shall be outstanding the Board of Supervisors of the County shall be authorized and required to levy and collect annually, at the same time and in the same manner as other taxes of the County are assessed, levied and collected a tax upon all taxable property within the County over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on this Bond to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond is duly authorized and issued in compliance with and pursuant to the Constitution and statutes of the Commonwealth of Virginia, including Title 15.2, Chapter 26 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), and resolutions duly adopted by the Board of Supervisors of the County and the School Board of the County for the purpose of financing capital school improvement projects of and for the County. This Bond may be exchanged without cost, on twenty (20) days written notice from the Virginia Public School Authority, at the office of the Bond Registrar on one or more occasions for two or more temporary bonds or definitive bonds in fully registered form in denominations of $5,000 and whole multiples thereof, and; in any case, having an equal aggregate principal amount having maturities and beating interest at rates corresponding to the maturities of and the interest rates on the installments of principal of this Bond then unpaid. This Bond is registered in the name of the Virginia Public School Authority on the books of the County kept by the Bond Registrar, and the transfer of this Bond may be effected by the registered owner of this Bond only upon due execution of an assignment by such registered owner. Upon receipt of such assignment and the surrender of this Bond, the Bond Registrar shall exchange this Bond for definitive Bonds as hereinabove provided, such definitive Bonds to be registered on such registration books in the name of the assignee or assignees named in such assignment. [The principal installments of this Bond coming due on or before and the definitive Bonds for which this Bond may be exchanged that mature on or before are not subject to prepayment or redemption prior to their stated maturities. The principal installments of this Bond coming due after .... and the definitive Bonds for which this Bond may be exchanged that mature after __, ~ are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after __, , upon payment of the prepayment or redemption prices (expressed as percentages of principal installments to be prepaid or the principal amount of the Bonds to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices __, ~ to __, ~ inclusive _, _ to _, ~ inclusive __,_ to __, __ inclusive __, ~ and thereafter A-2 434111.2 026357 RES 000090 Provided, however, that the Bonds shall not be subject to prepayment or redemption prior to their stated maturities as described above without the prior written consent of the registered owner of the Bonds. Notice of any such prepayment or redemption shall be given by the Bond Registrar to the registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption.] All acts, conditions and things required by the Constitution and laws of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have happened, exist and have been performed in due time, form and manner as so required, and this Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by the Constitution and laws of the Commonwealth of Virginia. IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this Bond to be executed by the manual signature of the Chairman of such Board; a facsimile of the corporate seal of such Board to be imprinted hereon, attested by the manual signature of the Clerk of such Board; and this Bond to be dated __, ~ [SEAL] Attest: Chairman of the Board of Supervisors Clerk of the Board of Supervisors A-3 434111.2 026357 RES 00009 ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto (Please print or typewrite name and address, including zip code, of Assignee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF ASSIGNEE: the within Bond and irrevocably constitutes and appoints attorney to exchange such Bond for definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive bonds on the books kept for registration thereof, with full power of substitution in the premises. Date: Registered Owner Signature Guaranteed: (NOTICE: Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Bond Registrar which requirements will include Membership or participation in STAMP or such other "signature guarantee program" as may be determined by the Bond Registrar in addition to, or in substitution for, STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. (NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration or change.) A-4 434111.2 026357 RES 000092 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM # 89 (2003) September 26, 2003 TO: SCHOOLBOARD FROM: BILLY K. CANNADAY, JR., Ed.D. SUPERINTENDENT SUBJECT: VIRGINIA PUBLIC SCHOOL AUTHORITY (VPSA) APPLICATION REQUEST PERTINENT INFORMATION The Capital Improvement Program (CIP) for FY2004 - FY2010 was approved by the School Board on January 28, 2003, with revisions requested on this evening's agenda. Consistent with those actions, the CIP is funded by several sources, including the Reserve for School Capital Improvements (CIP Reserve), State construction funds, proffered funds, and general obligation bonds issued by the County. The sixth and final sale of the bonds authorized by the 1996 Referendum were sold by the County in February, 2002. Therefore, the preferred method of issuing bonds for the CIP needs in FY2004 is through the Virginia Public School Authority (VPSA). It is anticipated at this time that Chesterfield will request a stand-alone sale through the VPSA later this fall. A portion of the anticipated proceeds from the sale of bonds to the Virginia Public School Authority were appropriated by the Board of Supervisors in the FY2004 School CIP. A request to the Board of Supervisors to appropriate the remaining proceeds is included on this evening's agenda. It is anticipated that the aggregate amount of the bonds to be sold through the VPSA would not exceed $116,905,000 to fund the projects outlined in Attachment A. RECOMMENDED ACTION The Superintendent recommends that the School Board approve the resolution in Attachment B requesting the Board of Supervisors to (1) authorize the issuance and sale of general obligation bonds of the County in an aggregate principal amount of not to exceed $116,905,000 and to submit an application to the VPSA; (2) consent to the issuance and sale of the bonds to the Authority; and (3) declare the official intent of the County to reimburse itself from the proceeds of the bonds for expenditures made with respect to the projects prior to the issuance of the bonds. BKCJr/KSK/s Attachments 000093 Attachment A Projects to be funded through the VPSA Sale Greenfield Elementary School Construction of additions and renovations Manchester High School Construction of addition for specialty center and classroom space Two New High Schools Construction of new schools through PPEA Major Maintenance Replacement and/or repair of major systems at various schools (floors, mechanical systems, grounds improvements, and other building renovations) $ 3,500,000 2,877,000 103,894,000 6,634,000 Total $116,905,000 000094 PRESENT: VIRGINIA: At a meeting of the Chesterfield County School Board held Friday morning, September 26, 2003, at eight-thirty o'clock in the School Board meeting room at the School Administration Building Elizabeth B. Davis, Vice-Chairman Lloyd A. Lenhart Dianne E. Pettitt James R. Schroeder, D.D.S. Marshall W. Trammell, Jr. RESOLUTION OF THE SCHOOL BOARD OF THE COUNTY OF CF[ESTERFI~LD, VIRGINIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY TO AUTHORIZE THE ISSUANCE AND SALE OF NOT TO EXCEED $116,905,000 AGGREGATE PRINCIPAL AMOUNT OF GENERAL OBLIGATION scHOoL BONDS OF ~ COUNTY, TO SUBMIT AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY IN CONNECTION WITH THE ISSUANCE AND SALE OF SUCH BONDS TO THE AUTHORITY, CONSENTING TO THE ISSUANCE AND SALE OF SUCH BONDS TO THE AUTHORITY AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY TO DECLARE THE OFFICIAL INTENT OF THE COUNTY UNDER TREASURY REGULATION SECTION 1.150-2 TO REIMBURSE ITSELF FROM THE PROCEEDS OF SUCH BONDS FOR EXPENDITURES MADE PRIOR TO THE. ISSUANCE OF SUCH BONDS BE IT RESOLVED BY THE SCHOOL BOARD OF THE COUNTY OF CHESTERFIELD: 1. The School Board (the "School Board") of the County of Chesterfield, Virginia (the "County"), hereby f'mds and determines as follows: (a) The School Board finds and determines that the capital school improvement program of the County requires the expenditure of the amount of $116,905,000 to pay the costs of various capital school improvement projects of and for the County (such capital school improvement projects being referred to herein collectively as the "Project"). (b) The School Board finds and determines that it would be desirable to finance the costs of the Project from the proceeds of general obligation school bonds of the County in an aggregate principal amount of not to exceed $116,905,000 to be issued and sold by the County to the Virginia Public School Authority (the "Authority"). (c) The School Board finds and determines that it would be desirable for action to be taken under Treasury Regulation Section 1.150-2 to declare the official intent of the County to reimburse itself from the proceeds of such general obligation 'school bonds for expenditures made with respect to the Project prior to the issuance thereof. 391702.1 024754 RES OOOOSS 2. The School Board of the County of Chesterfield hereby (i) requests, pursuant to Section 15.2-2640 of the Code of Virginia, 1950, the Board of Supervisors of the County to authorize the issuance and sale of general obligation school bonds of the County in an aggregate principal amount of not to exceed $116,905,000 (the "Bonds") for the purpose of paying the costs of the Project and to submit an application to the Authority in connection with issuance and sale of the Bonds to the Authority; (ii) consents, for purposes of Section 15.2- 2638.B(iii) of the Code of Virginia, 1950, and Article VII, Section 10(b) of the Constitution of Virginia, 1971, to the issuance and sale of the Bonds to the Authority; and (iii) requests the Board of Supervisors of the County to declare the official intent of the County under Treasury Regulation Section 1.150-2 to reimburse itself from the proceeds of the Bonds for expenditures made with respect to the Project prior to the issuance of the Bonds. 3. This resolution shall take effect upon its adoption. ADOPTED: September 23, 2003 illy K. Ckmaday, Jr., Ed.D., S~7~/r~dent 391702.1 024754 RES 00009 ; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: October 22, 2003 Item Number: 8.B.3.c. Set Public Hearing to Consider the Receipt and Appropriation of Grants Funds from the United States Department of Justice County Administrator's Comments: //~, County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public date of November 12, 2003 to consider the receipt and appropriation of $771,302 in grant funds from the United States Department of Justice. Summary of Information: The United States Department of Justice has awarded two grants to the Chesterfield Fire & EMS Department, Office of Emergency Management totaling $771,302. Grant funds will be used to replace the command van for the Chesterfield Fire & EMS and the Police Departments and a hazardous materials van for the Chesterfield Fire & EMS Department. No local match of funds required. Below is a breakdown for the individual grants monies: Phase I of 2003 Phase II of 2003 Total 183,310 587,992 $771,302 Preparer: Steve A. Elswick Title: Fire Chief Attachments: [--~ Yes No I#000097 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 22, 2003 Budget and Management Comments.. This item requests the Board of Supervisors to set a public hearing to authorize acceptance and appropriation of grant funds awarded by the United States Department of Justice in two phases totaling $771,302. Grant funds for both phases are expected to be received by the middle of November and will be used to replace a command van for the Chesterfield Fire & EMS and Police Departments and a hazardous materials van for the Chesterfield Fire & EMS Department. The grant does not require a local match from the County. Preparer: Rebecca T. Dickson Title: Director, Bud.qet and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 8.B.4. Subiect: Request to' Quitclaim Portions of Sixteen-Foot Water Easements Across the Properties of Selected Investment Holdings, L.L.C. and Katherman Investments, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate portions of 16' water easements across the properties of Selected Investment Holdings, L.L.C. and Katherman Investments, Inc. Summary of Information: Balzer and Associates, Inc. has requested the quitclaim of portions of 16' water easements across Selected Investment Holdings, L.L.C. and Katherman Investments, Inc. properties as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manager Attachments: --~No 000099 VICINITY SKETCH REQUEST TO QUITCLAIM PORTIONS OF SIXTEEN-FOOT WATER EASEMENTS ACROSS PROPERTIES OF SELECTED INVESTMENTS HOLDINGS, EEC. AND KATHERMAN INVESTMENTS, INC. N Cl~sl~rlluld County D~pnrln~nt of Utllllbm Right Of Way Office O00100 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 22, 2003 Item Number: 8.B.5. Subject;, Approval of the Receipt and Appropriation of Grants Funds from the United States Department of Justice County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Fire and EMS Department, Office of Emergency Management, to receive and appropriate $98,578.00 in grant funds from the United States Department of Justice. Summary of Information: The Board of Supervisors is requested to designate the Emergency Management Coordinator responsibility for coordinating the appropriation of $98,578 in grant funds awarded to Chesterfield County Fire & EMS by the United States Department of Justice. The money will be used for terrorism related equipment for public safety personnel, specifically a shelter system for use during hazardous materials incidents. There is no County match required for this grant. Preparer: Steve A. Elswick Attachments: ~-] Yes NO Title: Fire Chief O001.O .. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: October 22, 2003 Budget and Management Comments: This item requests the Board of Supervisors to consider the receipt and appropriation of a grant from the United States Department of Justice in the amount of $98,578. Funds will be spent on terrorism related equipment for public safety personnel and are expected to be received by the middle of November. The grant does not require a local match from the County. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000 .03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 8.B.6.a. Subject: Transfer $10,000 from the Dale District Improvement Fund to the Parks and Recreation Department to Purchase Playground Equipment for O.B. Gates Elementary County Administrator's Comments: County Administrator: Board Action Requested: Transfer $10,000 from the Dale District Improvement Fund to the Parks & Recreation Department to purchase playground equipment for O.B. Gates Elementary. Summary of Information: Supervisor Miller has requested the Board to transfer $10,000 from the Dale District Improvement Fund to the Parks & Recreation Department to purchase playground equipment at O.B. Gates Elementary School. The County can transfer funds to the Parks & Recreation Department to make public capital improvements to County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Attachments: Yes ~-] No Director, Bud.qet & Manaqement 0425:63184.1 000~04 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? ~[-)D If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) '1~1~ .. What is the amount of funding you are seeking? Describe in detail the funding request and how the money, if approved, will be spent. Is any County Department involved in the project, event or program for which ~ you are seeking funds? ~,;' If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes ~/ Is the organization tax-exempt? Yes ~/ N o No No Page 2 What is the address of the applicant making this funding request? IC)OJ;)I What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature [ ~' Title (if signing on beh~f of an organization) Printed Name Date o4o,:23 ao. OOOl OG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 22, 2003 Item Number: 8.B.6.b. Subject: Transfer a Total of $1,640 ($328 each) from the Bermuda, Clover Hill, Dale, Matoaca, and Midlothian District Improvement Funds to the Chesterfield County TRIAD Program County Administrator's Comments: County Administrator: Board Action Requested: Transfer a total of $1,640 ($328 each) from the Bermuda, Clover Hill, Dale, Matoaca, and Midlothian District Improvement Funds to the Chesterfield County TRIAD Program. Summary of Information: Each Supervisor has requested the Board to transfer $328 from their respective District Improvement Fund to the Chesterfield County TRIAD program. The TRIAD program was established by the Police Department, the Fire Department and the Sheriff's Department to support crime awareness and reduction programs for senior citizens in the County. For example TRIAD sponsors programs such as the Emergency Beacon Light Program (installs special beacon safety lights in the homes of homebound seniors and disabled Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement 0425:63185.1 Attachments: Yes [---] No ~000~07 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 persons to help emergency response teams locate their homes faster in an emergency.) It operates many other safety programs and also distributes safety and emergency information to senior citizens. The requested transfer will support the senior citizen public safety programs of these three departments. The Board is legally authorized to transfer public funds to county departments to promote and operate public safety programs for county citizens. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000105 DISTRICT IMPROVEMENT FUNDS APPLICATION Page 1 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield County Police Department If an organization is the applicant, what is the nature and purpose of the organization? (Aisc attach organization's most recent articles of incorporation and/or bylaws to application.) Public Safety 3. What is the amount of funding you are seeking? $1642 Describe in detail the funding request and how the money, if approved, will be spent. Local match for Department of Criminal Justice Services - TRIAD Crime Prevention grant. Is any County Department involved in the project, event or program for which you are seeking funds? This grant will provide partial funding for assisting those who care for victims of Alzheimer's and other ARMD and victims who become lost. This program will aid in the protection of senior citizens that may be victims of these disorders. Chesterfield County TRIAD will distribute Lifesaver equipment to interested seniors and educate the citizens on the benefits of the Project Lifesaver and Chesterfield TRIAD programs. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Total funding requested with this grant is $6567 to purchase two (2) Emergency Response packages and nine (9) Wrist Transmitter only packages. The amount of federal funds approved is $4925, and the local cash match required is $1642. 000.I. 09 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes Yes x Yes x No No No Page 2 X What is the address of the applicant making this funding request? Chesterfield County Police Department P.O. Box 148 Chesterfield, VA ;23832 What is the telephone number, fax number, e-mail address of the applicant? Chesterfield County Police Department Phone 804-748-1266 Fax 804-748-6265 E-mail; FoutzV@chesterfield.gov Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Chief of Police Title (if signing on behalf of an organization) Carl R. Baker Printed Name October 10, 2003 Date CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 8.B.6.c. Subject: Transfer $2,000 from the Matoaca District Improvement Fund to the Virginia State University Scholarship Program County Administrator's Comments: County Administrator: Board Action Requested: Transfer $2,000 from the Matoaca District Improvement Fund to the Virginia State University Scholarship Program. Summary of Information: Supervisor Humphrey has requested that the Board transfer $2,000 from the Matoaca District Improvement Fund to support the Virginia State Scholarship Fund. Virginia State has pledged to raise additional monies from corporate sponsorships. §23-3.1 of the Code of Virqinia, 1950, as amended permits the Board to make this donation to Virginia State since it is a state-owned institution of higher learning. This donation will be designated for a Chesterfield County student if approved by the Board. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: County Attorney 25:63205.1 Attachments: Yes ~-] No 00111 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. C°mpleting and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? 2, 0o0 Describe in detail the fundin,g will be spent ~ how the money, if approvea, '. Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 00011;2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes v/ No Yes. v/ No Yes v/ No Page 2 What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of tl~ organization. SignatUre ' ~ / ~ Title~if-~ing on I~ehalf ofgn orgar~ation) "' ~ri'ni~ N}me Date 0407:23380,1 000113 CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page I of 2 Meetin~l Date: October 22, 2003 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: by the County 01-0396 New Direction Evangelistic Church New Direction Evangelistic Church S. W. Rodgers Company, Incorporated Water Improvements - Wastewater Improvements - Clover Hill $76,218.00 $1,280.00 Preparer: Craig S. Bryant Title: Director of Utilities Attachments: -~ Yes No )b0114 Agenda Item October 22, 2003 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0082 Providence Farms - Section 2, Resubdivision of Part of Lot 2 and Adjoining Parcel MTV Development Company, LLC Bookman Construction Company Water Improvements - Wastewater Improvements - Midlothian $22,580.00 $41,850.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0278 Montclair, Section 2 at Southbend (Resubdivision of Part of Section 1) Southbend Landing, LLC Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda $27,750.00 $144,355.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0144 Huguenot Village - Bailey's Fox Richmond Group, LLC Bookman Construction Company Water Improvements - Wastewater Improvements - Midlothian $40,600.00 $2,000.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future District Improvement Fund, and Lease Purchases County Administrator's Comments: Capital Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Ycs -~No BOARD MEETING DATE 07/01/03 CHESTERFIELD COUNTY GENERAL FUND BALANCE October 22, 2003 DESCRIPTION FY2004 Budgeted Beginning Fund Balance AMOUNT BALANCE $36,604,300 *Pending outcome of FY2003 Audit Results 000:1.:1.7 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT October 22, 2003 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/2001 FY02 Budgeted Addition 4/4/2001 FY02 Capital Projects 7/25/2001 County's Master Plan Update 9/26/2001 Video equipment for Circuit and General District Courts 10/24/2001 360 West Corridor Plan 11/14/2001 Building Improvements (County Administration) 11/14/2001 Security Enhancements (MH/MR and County Administration) 2/27/2002 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/2002 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/2002 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 4/10/2002 FY03 Capital Projects 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/9/2003 4/9/2003 7/23/2003 10/8/2003 FY04 Budgeted Addition FY04 Capital Projects National search for a developer to revitalize the Cloverleaf Mall area Debris pick-up program due to Hurricane Isabelle Amount 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (107,000) (5O,OOO) (250,000) (75,000) 8,600,000 (7,277,8OO) (140,000) 9,354,000 (8,559,300) (44,000) (1,000,000) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,444,212 000 1 .8 OOGlI9 Prepared by Accounting Department September 30, 2003 Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 03/03 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 6,100,000 $37509,906 PENDING EXECUTION Description None Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 11/23 Outstanding Balance 09/30/03 $13,685,000 7,697 12,805,000 280,835 11,327 9,271 113,886 6,100,000 $33,013,016 Approved Amount 000:1.20 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 10.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Ycs -~No ~00~2~1 · 000~23 000~24 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 14.A. Subiect: Recognizing 100 Years of Continuous Library Service in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board is requested to recognize the Chesterfield County Public Library on the occasion of its 100th anniversary of continuous library service in Chesterfield County. Preparer: Brad Hammer Title: Deputy County Administrator for Human Services Attachments: Yes ~-~ No RECOGNIZING THE CHESTERFIELD COUNTY PUBLIC LIBRARY ON THE OCCASION OF ITS 100TM ANNIVERSARY WHEREAS, public library service in Chesterfield County was first provided by the Hazen Library in Bon Air in October 1903; and WHEREAS, library service was also provided by the Chester community beginning in 1935 at the Chester Library; and WHEREAS, the Board of Supervisors established in 1967 the Chesterfield County Public Library to meet community demand for quality service to all residents in all areas of Chesterfield County; and WHEREAS, this service is now delivered through eight branch libraries, a central library, law library and outreach services department; and WHEREAS, the mission of the Chesterfield County Public Library is to inspire, enlighten, educate and entertain by bringing people and information services and resources together; and WHEREAS, the Chesterfield County Public Library is recognized by the community as a popular and dynamic county agency where trained professionals proactively assist customers in identifying, evaluating and accessing information resources essential to the process of personal learning and self-discovery; and WHEREAS, the Chesterfield County Public Library has been listed two years in a row on the Hennen American Public Library ranking system in the top ten of libraries serving populations of 250,000 to 499,000 with a 2003 ranking of fifth; and WHEREAS, the Chesterfield County Public Library has been a high performing public library annually circulating more than 4 million items, answering more than 336,000 questions, and welcoming more than 1.7 million visitors; and WHEREAS, the Chesterfield County Public Library has achieved this outstanding performance status due to the energy, effort and vision of scores of skilled professionals, paraprofessionals, clerical staff and administrators through the years; and WHEREAS, the Chesterfield County Public Library could not survive without the continued support of the county residents, the County Administrator, the Board of Supervisors and the Friends of the Chesterfield County Public Library; and WHEREAS, the Chesterfield County Public Library foresees a bright future for the next 100 years. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, publicly recognizes this outstanding milestone and achievement in Chesterfield County Government and Chesterfield County Public Library history with congratulations and best wishes for an outstanding second hundred years. 000126 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: October 22, 2003 Item Number: 14.B. Resolution Recognizing Pre Con, Inc. for its Commitment to Employee and Health Safety County Administrator's Comments: County Administrator: Board Action Requested: Mr. McHale requested that the following resolution be adopted. ~mmar¥ of Information: This resolution is to recognize Pre Con, Inc. for its commitment to employee health and safety and congratulates the company on earning the SHARP award. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes [---] No ~001;~7 RECOGNIZING PRE CON INC. FOR ITS COMMITMENT TO EMPLOYEE HEALTH AND SAFETY WHEREAS, Pre Con Inc. was established in 1976; and WHEREAS, the company's Plant 3 operation manufactures technically engineered fabrics and composites sold by Xymid, LLC; and WHEREAS, these fabrics are used in home furnishings, chemical protective garments, apparel and composites; and WHEREAS, Plant 3 employs approximately 50 people, and has worked more than one year without an injury; and WHEREAS, on July 15, 2003, the plant qualified for the Virginia Occupational Safety and Health Safety and Health Achievement Recognition Program (SHARP); and WHEREAS, the SHARP program was developed by VOSH to provide support and guidance to smaller, high-hazard employers who work with their employees to develop, implement and continually improve their safety and health programs; and WHEREAS, Plant 3 is one of only four companies in Virginia to qualify for the SHARP program this year, and is one of a select few companies in the history of the program to achieve qualification following its initial audit; and WHEREAS, the plant scored in the highest percentile of the qualified companies in the SHARP program. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd Day of October 2003, publicly recognizes Pre Con Inc. for its commitment to employee health and safety, congratulates the company on earning the SHARP award, and wishes Pre Con Inc. continued success in the marketplace. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Subiect: Item Number: 14.C. Resolution Recognizing Ms. Nancy H. Crenshaw on her Nomination as Virginia Teacher of the Year County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution is to recognize Ms. Nancy H. Crenshaw and congratulate her in being nominated as Virginia Teacher of the Year. Preparer: Donald J. Kappel Attachments: Yes ~ No Title: Director, Public Affairs 0002.Z9 RECOGNIZING MS. NANCY H. CRENSHAW FOR HER NOMINATION AS VIRGINIA TEACHER OF THE YEAR WHEREAS, Ms. Nancy H. Crenshaw is a teacher at Clover Hill Elementary School, where she teaches music to students in Kindergarten through fifth grade; and WHEREAS, Ms. Crenshaw has been nominated by her principal as Virginia Teacher of the Year; and WHEREAS, Ms. Crenshaw has been a teacher for 19 years, and has been at Clover Hill Elementary School for 14 years; and WHEREAS, Ms. Crenshaw graduated from Lon~wood College in 1973 with a B.M.ED degree, and since that time has completed numerous additional professional training programs; and WHEREAS, Ms. Crenshaw has also taught music at the A.M. Davis, Grange Hall, J. B. Watkins and Crestwood schools, along with the Bon View Pre-School; and WHEREAS, Ms. Crenshaw was Clover Hill Elementary School's Teacher of the year in 1995 and again in 2003; and WHEREAS, Ms. Crenshaw is a member of the Alpha Delta Kappa International Honorary Sorority for Women Educators; and WHEREAS, Ms. Crenshaw has been guided by the Chinese Proverb that says, "I hear, and I forget; I see, and I remember; I do, and I understand"; and WHEREAS, Ms. Crewnshaw's commitment to music and to the young people of Chesterfield County are exemplary; and WHEREAS, Ms. Crenshaw has been commended by her principal, Ms. Dianne H. Smith, for her ~energy, enthusiasm and love for the teaching profession"; and WHEREAS, such outstanding service as an educator is deserving of appropriate recognition. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, publicly recognizes the superior service of Ms. Nancy H. Crenshaw, congratulates her on her nomination as Virginia Teacher of the Year, extends, on behalf of the citizens of Chesterfield County, its appreciation for her sustained commitment to educating our young citizens, and wishes her continued success in all her endeavors. 000 30 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: October 22, 2003 Item Number: 14, D. Subiect: Resolution Recognizing Clover Hill Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution is to recognize the outstanding achievement of Clover Hill Elementary School in being named a Blue Ribbon School. Ms. Amy Bosher, Principal, Clover Hill Elementary will be in attendance to receive the resolution. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Ycs RECOGNIZING CLOVER HILL ELEMENTARY SCHOOL FOR ITS OUTSTANDING ACCOMPLISHMENTS WHEREAS, the Blue Ribbon Schools Program was established at the federal level in 1982 to spotlight the country's most successful schools; and WHEREAS; the U. S. Department of Education has designated six Virginia public elementary schools as "2003 No Child Left Behind Blue Ribbon Schools"; and WHEREAS, Clover Hill Elementary School is one of the four Virginia schools so designated; and WHEREAS, students from Clover Hill Elementary School score in the top ten percent on state assessments; and WHEREAS, the school is fully accredited achievement-based accountability system; and under Virginia's WHEREAS, Clover Hill Elementary School also met the complex federal definition for Adequate Yearly Progress (AYP) under the "No Child Left Behind Act of 2001 (NCLB)"; and WHEREAS, this exemplary achievement demonstrates an extraordinary commitment to our young people by all those associated with Clover Hill Elementary School; and WHEREAS, such dedication appropriate public recognition. and achievement are deserving of NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of October 2003, publicly recognizes the outstanding achievement of Clover Hill Elementary School in being named a Blue Ribbon School, commends all those involved in accomplishing this noteworthy achievement for their work on behalf of our county's young people, and wishes Clover Hill Elementary School continued success as it helps to prepare our young citizens for their role in the future of our county, state and nation. 00O132 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: October 22, 2003 Item Number: 16. Subiect: Public Hearing to Consider Re-Adoption of Appropriation and Transfer of Funds for the Neighborhood Debris Pick-up Program Using Grubbs Emergency Services, L.L.C. County Administrator's Comments: County Administrator: _,~~ Board Action Requested: Hold a public hearing to appropriate funds for the neighborhood debris pick- up program using a private contractor; appropriate $3,000,000 in reimbursement from FEMA (75% of cost); appropriate $500,000 from the Risk Management Fund; and transfer $1,000,000 from the reserve for future capital improvement projects. Summary of Information: In response to the worst hurricane the county has experienced, the Board of Supervisors on September 21, 2003 authorized, on an emergency basis, the efforts to get the county and its citizens back to pre-storm status. In order to do this in the quickest, most efficient manner, a contract with Grubb Emergency Services, L.L.C. was established. The initial cost estimate for debris clean up is approximately $4.5 million and is expected to take about 90 days to complete. On October 8, 2003, the Board extended the original date of October 4, 2003, for having debris at the curb, to November 9, 2003. Because the funding for the debris removal program exceeds $500,000, a public hearing on the appropriation is required by state code. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: -] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetinq Date: October 22~ 2003 Budget and Management Comments: This item requests the Board to hold a public hearing to re-adopt appropriation and transfer of funds for the neighborhood debris pick-up program using Grubbs Emergency Services, L.L.C. The Board is being asked to appropriate $3,000,000 in anticipated FEMA reimbursement, appropriate $500,000 from the Risk Management fund, and transfer $1,000,000 from the County's Reserve for Capital Projects. The balance in the reserve is $3,444,212; use of $1,000,000 will leave a balance of $2,444,212. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000134 An Affiliate of Media GeneraM Advertising Affidavit (This is not a bi)L P~ea~e pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Account Num. ] Date Code Description Ad Size Tot'"-----"-~] Cost ATTACH Media Genera~ Operations, inc. Publisher of THE RICHIVIOND TIMES-DISPATCH This is to certify that the attached TAEF, N(}TICETAKE N(T'Fi'C[ was published by Richmond NeWspapers, Inc. in the City of Richmond, State of Virginia, on the following ~ates: 10/15/2003 The first insertion being given l 0/15/200':{ Newspaper reference: SWOrn to and subscribed before 1543472 me this HERE '~ Notary Public state of ¥)rginia city of mCh O,d ~Y commission expims HiS iS NOT A BILL PLEAS EPAY FROM INVOICE. THANK YOU  CHESTERFIELD COUNTY BOARD OFAGENDASUPERVISORS Page I of 1 Meetin~l Date: October 22, 2003 Item Number: 18. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on November 12, 2003 at 2:30 p.m. Preparer: Lisa H. Elko Title: Clerk to the Board 000J.35