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12-09-1981 PacketCOUNTY ADMINISTRATOR'S COMMENTS Richard Nunnally was one of the 12 Virginia Extension Agents recognized by the Southern Forest Institute for educational programming efforts in forestry for youth, private landowners and the general public. These programs conducted by the Extension Agents and their associations throughout Virginia have been effective in informing landowners of the ecological, sociological and economic importance of forests to the Old Dominion and the Nation. Elmer will be present to inform the Board that the new Police and Fire Communications Center went into operation on December 1, 1981. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: December 9: 1981 ITEM NUMBER:, 3.B. SUB4ECT: Approval of lease agreement with Enon Athletic Association to operate the concession facility at Point of Rocks Park. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: Chesterfield County wishes to enter into a lease agreement with the Enon Athletic Association to operate the concession facility at Point of Rocks Park. The period of the agreement will be for 12 months, January 1, 1982 and ending December 31, 1982. This lease agreement is the same as those currently in effect at Rockwood Park and Robious Athletic Complex including the 10% rental fee payable to the county, which covers utilities and e~ectricit¥. The Enon Athletic Association decided to operate this facility after the Bermuda Optimist Club decided against such operation. This agreement has been reviewed by the Enon Athletic Association and they concur with its content. The form is the same as has been utilized in all previous lease agreements. ATTACHMENTS: YES ~J~ NO ~ SIGNATURE: COUNTY ADMI NISTRATOR CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: December 9, 1981 ITEM NUMBER: SUBJECT: Southern Area Landfill-Design Contract COUNTY ADMINISTRATOR'S COMMENTS: sUaMARY OF NFO. AT ON:W remaining life of 12 to 18 months depending upon the volume of waste received. In order to bring the new Southern Area Landfill on stream to coincide with the close-out of the Chester site, it is essential that a design contract be awarded without delay so that design and construction can proceed as reflected on the attached proposed project schedule. Therefore authority to negotiate and execute a design contract is necessary. This project will be funded from bond funds and an appropriation request will be submitted in January after the amount of the contract is established. ACTION REQUIRED: Authorize the County Administrator to negotiate, and if sat- isfactory terms can be agreed, to execute a contract with J. K. Tir~nons & As- sociates for design of the facility. ATTACHMENTS: YES [] NO [] PREPARED ~~1i~ H. HoWell ' ' SIGNATURE: ~~A D'I~I I NI ST RATOR CHESTERFIELD COUNTY BOAbD Of SUPERVI$ObS December 9, 1981 MEETING DATE: AGENDA ITEM NUMBER: SUBJECT:- Vehicle Policy COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - SUMMARY OF INFORMATION: - Last year the staff studied the use of County vehicles and the cost of using these vehicles for commuting purposes. The conclusion of the study was that it costs in excess of $135,000 to provide this benefit to County employees and also that more than 30% of the total mileage placed on those vehicles being driven home was the result of commuting. This study did not include public safety vehicles. A vehicle policy is again being presented for consideration. Two phases of implementation are proposed and significant features of each are as follows: Phase I - Effective January 1, 1982, current employees who commute in County vehicles will be charged $10 per month and 10¢ per mile. New employees .will not be permitted to commute in County vehicles. This does not include public safety emergency vehicles. Phase II Effective January 1, 1983, NO County employee would be allowed to commute in a County vehicle. The only excep- tion to this policy would be public safety emergency vehicles and those few instances where it is determined ATTACHMENTS:- n'l YES SIGNATURE: COUNTY ADMINISTRATOR December 9, 1981 Vehicle Policy Agenda Item Page 2 by the County Administrator that it is in the best interest of the County for an employee to have a County vehicle at home to respond to emergencies requiring special equipment. We're asking the Board to adopt both phases at this time in order that (1) employees will have sufficient time to make arrangements for other transportation, (2) adequate parking facilities will be available, and (3) the department heads can include the resulting savings in the 1982-83 operating budget. The January l, 1983, implementation of Phase II of the vehicle policy will allow for completion of the new central garage facility and the implementation of a motor pool concept for better management of the County fleet. Prepared by~-~partment of Budget and ~ .~agement 12-8-81 VEHICLE POLICY IMPI ,M~TY~TION FACT SHEET DEPAR~Tf NllV[BER VEHICLES AFFECTED 1st YEARS SAVINGS 2nd YEARS SAVINGS UTILITIES ASSESSOR SOCIAL SERVICES BUTT,DING INSPECTION ALT. OTHERS TOTAL 51 10 11 11 83 166 27 125 5 670 11 550 7,315 46,650 98,310 $ 36,100 7,550 15,360 9,730 62,050 $ _3o,7 o CHESTERFIELD COUNTY BOARD Of SUPERVISORS MEETING DATE:December 9, 1981 AGENDA ITEM NUMBER: SUBJECT:- Publication of Delinquent Tax List COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - SUMMARY OF INFORMATION: - The Treasurer has submitted to the Board a list of delinquent taxes and levies assessed on property by the County persuant to section 58-978 and 58-983 Code of Virginia, 1950, as amended. Under section 58-983 the Board is directed to publish this list once in a newspaper in the County "or such parts as deemed available." In the past the Board of Supervisors has chosen not to advertise the delinquent list. The administration feels that advertising delinquent accounts would have a positive effect in the collection of these accounts. The following are some specific recommendations that would make the advertisement more effective and also hold down the cost. Advertise the three immediate preceeding years (1981, )~2b. 1980, and 1979) rather than the latest year as specified by State code. Advertise real property only and only those accounts Which cumulatively equal $400 or more. This would limit the ad to approximately 1,500 names. ATTACHMENTS: - The staff feels that the ad would be more effective if the taxpayers had the opportunity to pay before their names appear in the newspaper; therefore, the ad should be placed on or about March 1, 1982, after each is noti- fied of the intent to advertise. This notification would []YES Ei"o SIGNATURE: COUNTY ADMINISTRATOR December 9, 1981 Publication of Delinquent Tax List Page 2 be sent along with the usual collection notice sent by the Treasurer and would not cause any additional expenditures. 4. Only those taxpayers who have not paid as of 3/1/82 would be advertised. The ad will cost about $3,000 to advertise in the Richmond and Petersburg papers~ if this request is approved, a transfer from contingency will be needed. It is only the staff's opinion that the result of an advertisement would more than offset the cost of advertising; but, officials at Henrico County have told us that their experience has proven to be cost effective. Henrico only advertises the third year before it is turned over to the Circuit Court~ but other localities like Dinwiddie and Fairfax advertise consistent with our recommendation and feel that is is effective in the collection of delinquent taxes. It is our understanding that the Treasurer would rather advertise the third year only before it is turned over to the Clerk of the Circuit Court and that all delinquent real estate be advertised regardless of amount. Lane B. Ramsey, CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJECT: December 9, 1981 ITEM NUMBER' Requests for Bingo/Raffle Permits 7.A, COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION: We have reviewed the applications from Cavalier Athletic Club Inc.; Optomist Club of Bermuda, Inc./; The American Legion, Midlothian Post 186,~/Thomas Dale Music/Booster~Knights of Columbus, B~ship Ireton Council #6189,V'Richmond James River Lions Club,~Veterans of Foreign Wars, Robert E. Lee~Post 2239; MeadowJyrook High School Athletic Association Inc~f. Rind Out South, and 40/8 Volture 1530 of the American Legio ,~St. g~ds Knights of Columb~s,~d recommend that each be approved. St. Edward's Knights of Colfm~bus was added. onlyc~u~age. This is the ATTACHMENTS: YES [] NO [] PREPARED BY; ~~--.., ~ Steven L. Micas County Attorney SIGNATURE:-~DMINI STRATOR CAVALIER ATHLETIC CLUB, INC. 20910 James Street Ettrick,Virginia November 11, 1981 Board of Supervisors Chesterfield County Chesterfield, VA 23832 Gentlemen: At the October 19, 1981 meeting of the Cavalier Athletic Club held at the R.E.M. Building, 20910 James Street, Ettrick, Virginia, Jerry W. Springfield moved that the Club Chairman of the Board of Directors, E. A. Ramsey, III, be given the responsibility of obtaining a Bingo permit for the calender year of 1982. The motion was seconded by Glenn Pearce and passed. Beverly Clarke Secretary BC/br 1950, as an~_nded, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles during the 1982 calendar year. In support of this application, the applicant offers the following information under oath: 1. A. Proper name of organization: Cavalier Athletic Club, Inc. B. Address of organization's headc~darters: 20910 James St., Ettrick, VA C. Address where all records of receipts and disbursements are permanently filed: 1830 Monticello St., Petersbur~ VA D. Name and address of owner of the property described in C above: E. A. Kamsey, III - 1830 Monticello St., Petersbur§, VA APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES ~ne undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, E. Type of permit applied for: Bingo games X Raffles . F. A~ldress or addresses where bingo games will be held or raffle drawings conducted: R,E,M, Duildin§, 20910 3ames St., Ettrick~ VA · NOTE: This permit is valid only at the above location. G. Dates or days of w~ek and times of day when bingo g~es or raffles will be held at above address or addresses: Thursday nights - 7:00 P.M. A. Date when organization was founded: June 1~ 1948 B. Has your organization been in existence and met regularly in Chesterfield County for two years inm~iately prior to making this application? Y~S X No . C. Is your organization currently and has your organization always been operated in the past as a nonprofit organization? Yes X No . D. Tax Exempt Status No. (If Applicable): 54-0742788 . E. State the specific type and purpose of your organization: A civic and fraternal orKanization which promotes high standards of athletics and fellowship. F. This application is for a new permit or a renewal .permit X (if for renewal permit, answer G below). G. Gross receipts from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 n~nth period inmlediately prior to the date of this application: lst~q~er $11,184.802nd quarterS11,171.10 3rd quarter $11,685.70 4th '~q~rter $7,616.15 officers of Organization: Address: President~ Larry Clarke · 6116 Perthshire St.~ Matoaca, VA 23803 Vice P~esident:Glynn Pearce . 20107 Halloway AVe., Matoaca, VA 23803 Secretary: Beverly H. Clarke . 15900 Tri-Gate Rd, Chester, VA 23831 Treasurer: Randy Gegenheimer 3802 Galeno Ay., Hopewell, VA ~23860 Member authorized with the organization to be responsible for conducting and operation of bingo games or raffles: Name: E. A. Ramsey, III . Address: 1830 Monticello St., Petersbur§, VA 238.03 Hcme Telephone Number 732-2287 . Business Telephone Number: 520-3042 Do you, each officer, director and msmber of the organization fully understand each of the following: A. It is a violation of law to enter into a contract with any person, firm, association, organization, partnership or corporation of any classification, whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes X No . B. The organization must maintain and file with the County Internal Auditor on or before November 1, complete records and disbursements pertaining to bingo games and raffles and that such records are subject to audit by the County Internal Auditor? Yes X No C. Any organization found in violation of Section 18.2-340.10 of the Code qf Virginia authorizing this permit is subject to having such permit revoked and any organiza- tion or person, shareholder, agent, mmmber or employee of such organization who violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felony? Yes X No Has your organization attached to this application each of the following? A. A copy of the organization's charter, articles of incorporation, bylaws, and other legal documents which describe the specific purposes for which the organization is chartered or organized? Yes × No . B. A copy of a resolution of the organization's board of directors authorizing the under- signed to apply for this permit? Yes x No . C. A check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee? Yes × No . D. Additional pages where necessary to fully complete this application? Yes No X Have you and each officer of your organization read the attached permit and do you and each of you agree on behalf of the organization to cc~ply with each of the conditions therein? Yes X No . I hereby swear or affirm under the penalties of perjury as' set forth in Section 18.1-434 of the Code of Virginia, that all the above questicms have been completely answered and that all the statements herein are true to the best of my knc~ledge, information and beliefs. WITN,ES, S the..~ollowing signatures and seals: S '/''~~~ ' Board of Directors Title ignature of ~pli~t ' Chairman~ 1830 Monticello St., Petersburg, VA 23803 Address I, said,, d~hereby~c.ertifY ~t~,~t ~. ~. ~~ ~ in his capacity as ~~~~ Of ~~ ~/~ organization and whose name is signed to the foregoing appeared before me this day and acknowledged, subscribed and swore the same ,~~me in the jurisdiction aforesaid. My Commission Expires: my // day of Ca~er Athletic Club of P~rsb~rg, Virginia, Incorporated CONSTITUTION Article I - Orsaniz~on Se r ion 1 - Sect~n 2 - S~c~ion ~ - T~/s organization sha~Z be known as The 0avali~r Athl~e Club of P~b~, V~i~, Incorporeal. T~ p~pose of ~e ~b s~ be ~ promot~ ~d spo~or ~gh s~~ of ~~ ~d f~~p. T~ ~ub z~ op~e on a ~en~ y~ ~omm~ng J~ ~ en~ng on Dec~b~ 51st. Article II - Membershi? AM male 18 ye~s of age or older may apply for membe2v~l~ip in ~ ~ with a ~en appian accompa~ed by the ~b~h~ m~~p fe~. ~ app~c~o~ for m~b~p ~ be ~d ov~ the C~b's Bo~d of D~e~o~ for ~pprov~. The Bo~d of D~e~ ~ ~ke suffi~e~ ~o~ of ~e ~ needed in ~pproving ~h n~ ap~~. An~ person who had held prior m~mbership in the club. and was t~min- at~d for any reason and desires m~mbership again muSt reapply for such m~mberskip as owtlined in section I above, however, in addition to approval by the Board of Directors a two thirds majority vote of club me~be~6 present at a regular club meeting will be necessary befor~ the applicant e~n rejoin the c~_u_b. There sha~l be six tgpes of membership in the club as follows: a] b) Res~v~ membership,: Any male 18 years of age or older may apply for membership. ~ membership fee of $10.00 must accompany each application of new membe~z. Membership dues ar~ $18 pea ~jear pay- able by January 15th of each year. This membe~shi~.;e ,n~,btles a son to par~i~pate in all phases of the club program. Armed Forces or College M~b~. hip: Any member of the club who becomeS a m~mb~r of the Armed Forces or attends a college or Unive~sit~ that ~ cause his absence from the local area, will become an inactive member and w~ not be required to pay dues and will still be considered as a full pledged m~be~ of the club. Affect completion of college or enlistment in the Ar~ed Forces, a 60 day grace period ~ be ~lowed before conve~v~ng ba~k to regular - 2 Non-Resident Memb~hip: A non-resident club m~mb~rship shall be avail~b£e to any ~lub member who move~ more than 50 mil~s from the airy of Petersburg, Virginia. The cost of such a membership ~ be $9.00 per year and the member shall l~ve full participating rights in the club. .Com?lementary Membership: Complementary membership may be awned andconf~r~ed upon such Persons, as may be deemed worthy of such honor, upon unanimous vote of the Board of Directors. Compl.eme~ry members will not be required to pay a membership fee or du~s and ~ be ~onsidered a~ a fu~l pledged member of the club. Compl~m~n- ta~y memberships can only be ~warded for one year at a time.. .H. onorary Membership: An honorary membership can be.~rded to a club member who has been an active member for ten co~ect~tive' years-or more and has cont~buted outstanding service to the ~ub. Dues for hono~y members shall be' $9.00 pe~ year. Honorary member- ships will be awarded by the Board of D~cctors at the A'nnual Budget Meeting and ~ be prese~ed to member a~ the Annual Awards B~u~t. Onl~ one honorary membership may be awarded each ~]ear. In ease of a tie vote, the member ~ the most club seniorit~ shall ~ec~ive the awar~. Lifetime Membership: Lifetime membership can be awarded to an honorary club member who has been an active club member for t~enty consectu~ve years or more. Such a member mt~t have contnibuted out- standing service to the club. Lif~ne memberships will be aw~ded bg the Board of Directors at the Annual Budg~ Meeting and ~ b~ presented to member at the Annual Awards Banquet. Lifetime members shall not b~ required to pay cng dues t~ the club. Once a member is awned th~ type of membership i~ will be in effe~ for ~f~. Article III - Officers Se n of the shall be as follows: President: The President shall supervise the club's business and activities; he shall ~r .e~e any and a~l committees deemed necessary, with the exception of the athletic program, and define the duties of each commi~ee so created; he shall car~y o~ o~h~ duties as may be set forth in this consti~on. He sh~ll pre~id~'.over all ~ mee~ings and shall have the authority to call a meeting of 'th~ ~ a~ cng time provided each member is given adequat~ advance notice of such meeting. V~e President: The Vice Pr~ident s~u~ll assist ~e President, as needed, in insuring that the club's ope~ons, activities and program are ~un in accordance with procedure as sct forth in t~is constitute, ion. The Vice Pr~sd~ent shall perform the duties of the President ~n the absence of the President or in the event of his death, inability or refusal to a~, or in the event for any ~ea~on it sha~ be ~pra~tic~ for the President to a~ person~y. When so ~ng he sh~ll have the powers of and be subject to all the re. st.,tia~ upon the P.,~e_.sident. -3- ~} T~reasurer: The Treasurer shall receive and receipt a~l money and secures received in the name of the club; he shall deposit all funds in the name of the club in such banks or other deposit- ories a~ shall be designated by the Board of Directors; he sha~l prepare a report rela~ve to the financial matters of the club and present s~me a~ each club meeting; and, in general, he sha~ per- form all the duties of the office of Treasurer and have such othe~ duties and exercise such other authority as from time to t~e may be delegated or assigned by the President or the Board of Directors. d} _Se~ereta~g: The Secretary sha~ attend all me,tings of the ~lub and all meetings of the Board of Directors, record the o fflc~al minutes of said meetings and keep the same in the official records of the club. He sha~l assist the President in conducting all offi~Lal co~- espondence of the club. In general, he shall p~rform all duties incidental to the office of SecreCy and have such other duties and ex'ereiae such aw~horlty as from time to time may be delegated or assigned by the President. - The Nomi~tin~ Commi~e for election of officers shall consist o~ three c~_~_~_b members appointed by the President. The Nominating Committee shall meet in November of each ~lear for the purpose of preparing a slate of officers for the next year. Se~.,~c, Lon $ - Election of officers ~ be held at the December club meeting each year. The slate of officers sha~ be presented by the Nominating Committee at ~ meeting. Fu~Aer nominations may be accepted from the floor. All officer~ can remain the same if voted as so. Article I q - Board o f Directors Se~ion I - The Board of Directo~ shall consiat of eight club members who ~hall s~rve as p~rmanent board members plus ~ addi~o~ club membeJts who v~ serve as temporary board members for one yea~. Temporary Board Members shall be elected from club membership ~t the December club meeting. All Board Members must have been in the clu6 for at least one year. All club officers shall automat- iea~y be membe_~ of the. Board of Directors during their term of office. Any vacancies as permanent Board Member4 ~ be filled by appointment from the remaining permanent BoaJ~ M.emb ~e~s. Section 2 - All club members will be under the jurisdic~on of the Board of Directors. The Board shall have the authority to act on any ma~ter which in the~ view point intends to incriminate the club. The Board of Directors shall be ~esponsible for preparing a ~early operational budget and program which must be approved by club membership. The Board of Directors shall have powers and du£ies as are enumerated herein. ~ The Board of Directors shall elect a board member to serve each ~e~r as chairman of the board. The Board Chairman shall preside 'at all Board of Directors mee~s. -4- Article V - Athletic Program Section I -The club ~ sponsor various types of athlcties and ~ f~ ~ possibl~, p~y~ on t~ ~ be picked f~m s~p, howev~, the manag~ or ~oa~h of s~d spo~'~ ~v~ the ~o~ ~ go o~id~ of ~b m~b~p in P~Y~ if he so choos~. S~ction 2 -All spo~t~ sponsored by the club shall come under the juris- diction of the Athletic Director's staff. The Board of Diree~rs sha~ select a club member each year to serve as ~_ub Athletic Director. The Athletic Director's staff sh~ consist of one or more club members, appointed by tI~e Athl~X~c Director, who ~ serve as Assistant Athl~X~c Director. It shall be the responsibi&Oty of the ~thle~c Director's staff ~o coordinate the entire club athletic program inflating, ~ppointment of athletic program committees. SeeY~ion $ -Each manager or coach of a club sponsored team shall b~ appointed by the AthleY, ic Director's staff. Article VI - Meetings '$zetion ~ -Regular me,tings of the club shall be held once each month, excluding June, July and August. The date and loc~on of ... ~ach ~egular club meeting shall be selected by the President. ~ -~?-,~-:~-~n ~ - Other club meetings, designated special me,tings, may be ~alled at the discret~n of the President. Advance notice of such meetings shall be sent out by the Se~ret~. - Board of Director meetings shall be called at the discretion of the Chairman of the Board of Directors. Advance notice of · uch meetings sha~l be sent out by the Secretary. It shall b~ mandatory that the Boakd of D~ectors me~t at least once eae~ ' S~n 4 - Athletic Director's staff meetings shall be ea,.ed at the discretion of the Athletic Director. A~ele VII - Salves g Wa~es No s~y or wages shall be paid to any m~b~r of the except u~th the advance approval of the Board of DZ~ectors. Sec';on I Ar~cle VI I I - Treasury W~hd~u~als - The e~,b'~ Treasurer sh~ promptly pay all budgeted debt~. The approved budget shall be considered as the au~o~ to pay such debt~. Seation 2 - Unbudgeted debts $25.00 and under may be paid bg the Treasurer wi~h the consent of the President. Seation $ - Unbudgeted debts in excess of $25.00 m~t be approved by 2/3 vote of the Board of Direct~r~. The club shall not be respons- ible for debts made by individuals not following this procedure. Seo~on 4 - The alub's Treasurer may be required to be bonded should the Board of Dlreetors so ~ule. Article IX- Tro?hles and Awards All ~rophies and awards w~ be governed by the By-L. aw6 set up for trophies and a~rds. Seetion I A~e X - T6rmination of~Memb6rship - A m~mb6r may tempe his alub membership at ang time upon notifleation to the Presldent or Chairman of the Board of Dd~e6tors. -Fallure to pay annual dues by January 15th' of each year, unless deadZine is extended by the Board of Dlrectors, wi~ resu~ in automatic termi~n of club membership. Seat/on 5 - A club memb6rship may be terminated at any time, by the Board of Directors, for cause such as, unsport~smanship, lrnmoral o~. bad conduct as a ~lub member. A~ale XI - Amendmcn.(s to Const. L~ul~i~on Tb~s aonsti~n may be amended only with a 2/3 majority vote of the Board of Directors. After approval, the constitution change must then be submitted to the club for a 2/3 affirmative vote o f approval. Artlcle XII - Parliamentar~ Authorit~ In all matters not covered by this constltw~ion; Ro.b~e~' Rules of Pa~entary Procedure shall be consulted as the' proper aw~hori~y, and sa~d rules shall be followed as 'though they were a pa~ he~eo f, Ch~TIFICATE OF INCORPORA~KON OF T.L~ CAVALIEE,,,.~~'~vo CLUB OF PE~SBURG, VLRGINIA, L~OP3ORATED." ~ ' ~" ' A NONPkOFIT - NON STO~ CORPORATION. This is to Certify, that we, the undersigned, desire to and hereby do, associate o,zrselves to establish a non profit, non stock corporation under and by virtue of the provisions of the laws of the State of Virginia for the purpose and under the c~'rporate name ~hereinafter mentioned, and to that end, we ex¢c~,le, file ~ud record, the following Certificate, setting forth as follows: ARTICLE ~ The name of the Corporation is to be: Petersb,~"g, Virginia, Incorporated. The Cavalier Athletic Club of ~d~TI CLE B The principal office of the corporation is to be in the City of Peter sb urg, .Vir g inia. ARTIC~ C The objects ar~ purposes for which ssid corpoz-ation is formed are: To operate a civic~ fraternal org.mizatien; to promote t~he moral, social, literary, athletic and benevolent interest and welfare of the members of said corporation; to create, maintain and promote high standard of christianity, sportsmanship and fellca~hip; and for such.purposes to acquire and own real estate and personal property by gift, devise or purcbzse; to obtain and maintain r~ading rooms~ club rooms, athletic and amusement facilities; to engage in and promote a~hletic contest and to do any and all things done by a chb of a like nature; all of which purposes are to be carried out not for profit, and without Shares of stocks. ARTICLE D The maximum number of directors vho are to manage the affairs of tl~ )oration shall be slx (6) and vacancies in such me~bers are to be filled in following ~nner: To be elected by secret ballot by the majority of the entire membership present, after one~ (1) week -,ritten notice to the entire of the orgmnization. ARTI CV~E E The names and residences of the officers and directors, who are for the year to manage its affairs are as follo~s: 0~FIO?RS ~ si dent ry Treasurer Sgt. At Arms ]haplain John R. Williams John E. ~ates Henry L. Cates Douglas L. Yaughan Bernard £. Belcher Rev. Charles ~ Evan~ 5h~ High Street, Petersburg, Va. 639 ~mit St., ;~pt. 1, Petersburg lh37 Perndale Ave. Petersburg, Va. 1205 '" ' ka..enzle St. Pa%ersburg, Va. ..~16 ~da~ St., P,~tersburg, Va. -2- DIRECTORS E. A. Ramsey, Jr. E. Allen Ramsey, 111 Claiborne V~itmore Robert ~.. Belcher 43 J. ~.;arket St., Petersburg, Va. 23. S. Narket St.,Petersburg, 805 VI. High St., Petersburg, Va. }~cKenzie St., Petersburg, Va. Preston B. Slaughter, Jr. 507' Braxton Ave. Colonial Height ARTICLE F The period of the duration of the Corporation is unlimited. ARTI CIE G The amount of real estate to which its holdings at any time are to be limited is One Hundred (100) acres. Given under our hands, this STATE OF V~RGINIA: CITY OF PETERSBT~G, to-wit: I, ' ' ' ' . , a Notary Public for the IICi~,t~.an.d State afor_esaid,.do certify t.bat · -... , ~ ~ VIRGINIA: IN THE HUSTINGS COURT OF THE CITY OF PETERSBURG. The foreg.oing certificate of incorporation of The Cavalier Athletic Club of Petersburg, Virginia, I~corporated, was presented to me, Oliver A. Pollard, Judge of the Hustings Court of Petersburg, Virginia, in term time, and having been examined by me, I thereupon ascertain and certify hereon that the persons signing and acknowledging the foregoing certificate are of good moral character and suitable and proper persons to be ircerporated for the purpose set forth in the said certificate of incorporation, and I further certify that the said certificate of incorporation is, in my opinion, signed and acknowledged in accordance with the requirements of Chapter 13,o£ Virginia Code, for such ~' cases made and provided. Given under my hand this ~X day of 1954. Judge. COMMONWEALTH OF qlRGINIA DEPARTMENT OF THE STATE COkPORATION COMMISSION ',~ Oily o~ Richmond, 9th day o[ July, 1954 · The accompanying certificate for incorporation, together with the charter fee required by law, having been pre- sented to the State Corporation Commission by Claiborne Whitmore, Edgar A. Ramsey, III and E. Allan Ramsey, Jr. and the Hon. Oliver A. Pollard , Judge of the Hustings Court o£ City of Pet ersburg having certified that the said persons signing saic~-certificate are of good moral character and suitable and proper persons to be incorporated {or the purposes therein set forth, and that the said certificate has been.signe..d and acknowledged by said applicants in accordance with law, the State Corporation Commission having examined said certificate, now declares that the said applicanls have compl'~ed with the require- ments o{ law, and have entitled themselves t(~ a charter, and it is therefore orderorI that they and their associates and successors be, and they are, hereby made and created a body, politic and corporate, under and by the name o{ The Cavalier Athletic Club of Petersburg, Virginia, Incorporated. upon the terms and conditions, and for the purposes set forth in said certificate, wrala all the powers and privileges con- {erred and subject to all the conditions and restrictions imposed by law. And said certificate, with this order, is hereby ordered to be admitted to recortL ¢l~rk oI th~ Commi, don. Chairman. COMMONWEALTH OF VIRGINIA OFFICE OF STATE'CORPbRATION COMMISSION. In the CITY OF RICHMOND, the The foregoing charter o~ qth day of July , 19, 5/+ The 'Cavalier Athletic Club of PetersburK, Virginia, Incorporated was this day received and duly .a. dmitted to record in this office and is hereby certified to the Clerk of the Hustings "' ,-' City of Petersburg Court of according to law. STATE CORPORA~)N COMMISSION, 'Attest ~ Clerk ot the Commis~on. VIRGINIA: In the Clerk's Office of the Hustings Court o~ity of Petersburah. 4th day of Oatohor: 19 ~4;. 2:30 The foregoing charter and ce~ificzte of the State ~rporation ~mmission th~n was re~ived, duly admitted to record, duly spread, and is now certified to the ~erk of the State Cor~ration ~t~ission. Teste,:~ Clerk. COUNTY OF CHESTERFIELD., VIRGINIA INTERNAL AUDITOR Bingo Games-Raffles Financial,Report All holders of a Bingo Ga~ and Raffle Permit must file the appropriate Financial Report(s) with the Internal Auditor in accordance with the provisions 'est forth by Section 4-32 of the Code of the County of Chesterfield, 1978 as amended, and Section 18.2-340,6 of the Code of Virgin--t-a, ~950, as amended.'..... SUch report must account for all receipts and dllbursome~-~'~pplica~le to the reporting period. FAILURE TO FILE THE REOUIREO FINANCIAL REPORT WHEN DUE SHALL CAUSE THE AUTOMATIC REVOCATION OF A PERMIT. ,, , ~L~ Nsme of Organization Address "' Type of Organ£'zat~on Phone Number Address'Where Bingo-Raff~e ts CondUcted Name & TztIe of Person Phone Number Preparing Report Indicate Period for which this Report is Filedz (~IAnnual Ouarterly Beginning Bank Balance fro~. _ Bingo/Raffle (As cE /~_~/_~ , ) 12 Months Ending 9/30/19~ Quarter Ending Bank Name Cash on Hand (As of Account. TOTAL CASH BEGINNING BALANCE Receipts~ Admission (Regular & Extra Cards) $ Special Bingos (Including Jackpots) Instant Bingo Sales Raffles GROSS RECEIPTS Miscellaneous Sales* (Excluding Beverages and Food) Other (Attach Schedule A) Operating Costs: Bingo Supplies Instant Bingo Supplies Other Supplies & Equipment (Attach Schedule B) Permit Fee ' Prizes Awarded (Other than Jackpot/Instant Bingo) ~ Jackpot Awards Instant Bingo Awards Rent Audit Fee Other (Attach Schedule C) (A) $ TOTAL RECEIPTS (Excluding Bev. and Food) $, TOTAL CASH AVAILABLE TOTAL OPERATING COSTS (C) $ Use of Proceeds (Attach Schedule D) (D} $ TOTAL CASH DISBURSED Ending Bank Balance from Bingo/Raffle (As of ) ¢c ~ D) $ (E) $ (If different from beginning Bank Name Account Number balance) o. ,,. o, , b TOT CASH ACCOU, rE, OATH-- I the undersigned applicant, do swear (or affim) that the foregoing figures and state- ments are true, full and correct to the ~st of ~ ~owledge and belief. ~ AUDIT FEE OF I~ OF ~S$ ~CEIPTS F~ ~E FISCAL Y~ ~OBER I ~OU~ SEPT~BER 30 HOST BE R~ITT~ ~LY ~1~ TH[ ANNUAL REPOTl IF G~$S RECEIPTS ~E LESS ~N $2,000.00. NO AUDIT ~ IS NE~SSARY. *Esl,s. directly related to 9ames such as flaubers~ ets. / 0 APPLICATION FOR A PERMIT TO CONDUCT B/NGO GAMES OR RAFFLES The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, 1950, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles dur~ing the ;~.-calendar year. In support of this application, the applicant offers thC following ~nformatign under oath: 1. A. Proper name of organization: ,0~,'~+ CL~. ~ t~¢~u_~0~,~¢0C_, .. B. Address of organization's headquarters: // C. Address where all records of receipts .and dis~ursen~nts are permanently filed: D. Name and address of owner of the property described in C above: ~ of ~_z'r~ applied for: ~ingo ga~es Fo l~Idress o_= a~dresses where b2ngo ga.~___~ .~d_ll be ~eld or r?~.,le dra~-ings cor~ucted= NOTE: This permit is valid only at the above location. G. Dates or days of week and t~ls?f day ~h~ bingo games or raffles,~will be held at above address or addresses: ~~Cc;/.~ 2. A. Date when organization was founded: / B. Has your organization been in existence and met regularly in Chesterfield County for t~o years inmediately prior to making this application? Yes . ~ No . C. Is your organization currently and has you~/0rganization always ~ operated in the past as a nonprofit organization? Yes %/ No . D. Tax Exempt Status No. (If Applicable): ]~.O O7~$~-~ ~'-~'~/// . E. State the specific ty~e and purpose of your organization: 3': Se F. This application is for a new permit or a renewal .permit '~/ (if for renewal permit, answer G below). G. Gross receipts frcm all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period inm~diately prior to the date of tkis..apPlication: let q~er 2nd~quarter 3rd quarter Officer~ of organization:Y.~} Address: Member authorized with the organization to he responsible for conducting and operation of bingo games or raffles: Hcme Telephone Number ~'~. 7~'/~ Business Telephone Number: Do you, each officer, director and member of the organization fully understand each of the following: &. it is a violation of law to enter into a contract with any person, firm, association, organization, partnership or oorporation of any classification, whatsoever, for the purpos~f organizing, managing or conducting bingo games or raffles? Yes W' NO . B. The organization must maintain and file with the County Internal Auditor on or before November 1, ccr~lete records and disbursements pertaining to bingo games and raffle~/and that such records are subject to audit by the County Znternal Auditor? Yes. ~/ No C. Any organization found in violation of Section 18.2-340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any organiza- tion or person, shareholder, agent, member or employee of such orqanization who violated Section 18.2-340.10 or Article 1.1 of Chapte~8 of Title~18.2 of the Code of Virginia may be guilty of a felony? Yes ~ No Has your organization attached to this application each of the following? A. A copy of the organization's charter, articles of incorporation, bylaws, and other legal doc%m~ents which describe the specific purposes for which the organization is chartered or organized? Yes No ~/~. B. A copy of a resolution of the organizati3m~rs board of directors authorizing the under- signed to apply for this permit? Yes V~ NO . C. a check in the amount o~$~2~00 payable to Treasurer, Chesterfield County as an application fee? Yes . D. Additional pages where neCessary to fully complete this application? Yes No Have you and each offiCer of your organization read the attached permit and do you and each of you agree/~n behalf of the organization to cc~ply with each of the conditions therein? Yes Vz No . I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434 of the Code of Virginia, that all the above questions have been cc~pletely answered and that all the statements herein are true to the best of my knowledge, informati(x% and beliefs. .i~TNESS~the fol!o~'_n~~ signatures and seals: ~'gnature of. Applicant ^, -- /~itle A~-'ess STATE OF VIRGINIA COUNTY OF CHESTERFIF~D I,/~_,~ C.2j~_~L~[--~g,~)a~lxk)talT~c in and for the County and State afore- said, ~do, he _re~y certify that ~..-~, ~z'~ in hi- ------'~- - or i~ ~~ ~ [~.~._~,~ ;~L.organization and whose name is signed to the foregb~ng appeared bef~e me this d~ and acknowledged, subscribed and swore the same before me in the jurisdiction aforesaid. , My Cc~mission Expires: Given under my hand this .!t~day of FOR OPTIMIST CLUB BYLAWS ARTICLE i -- Tiffs club shall be known am The ............................................ O:?timist Chub an afl]liate of Optimist International. ARTICLE Ii -- O~>JmCTS Sectlon 1: Tbs objects of this ~cIub slmll be to develop pptim~sm am a philosophy of life; to prpm, ote an active .interest in go6d'govc~nment and civic affairs; to inspir~ ~cspcct for thc law; to promote patriotism~and work for internationa! accord and friendship among all people; to aid and encourage the development of youth. ARTICLE iii -- IViEMBERSHIP Section 1: The membership of this club shall represent a compatible crass-section of the business, social, and eukural life of the commmfity and shall cons[st of adult men of good characte~ and community standing, rcs[din~ or ]mv~ng community in,crests in the cky of .......... Cl:~zvh0.~2.~...M~z~g.!~R ...................... or the area adjacent thereto and who have been duly elected to membership ~n the manner prescribed in these bylaws. All member- ships shall be held by individuals and shall not be transferable. Section 2: The Board of Directors may establish classifications, based on the recognized lines of business, ggrleultural['institqtional and professional life of the community, under which persons may be admitted to membership. ........ Secffon 3: 5~cmbership may be'limited to not more than two (2).me~nbers of the same classification except that, if a member shall change his business or profess[crud pursuits, he may have his membership transferred to his new classification; or, if that classification is filled, he ~nay be retained without classification until a vacancy Occurs .... (AroSe: The classification of membership ~s recommended as a m~thod of maf.~afnfng a ~nembership repre- sc;zti~zg a cross-section of the busi~zess, social m~d cultural life of the commun¢ty. However, use of the classi- ficatfo~z system,is optio~zal with each club. If the system is not adopted, Sections 2 and 3 above should be omitted and Sea~o~zs 4 and 5 remembered Sectio~zs ~ and 3.) Section ~c: No man shall be admitted to membership in this club who holds membership (other than honorary) in any other Optimist club. Section i.~ Any member of this club who shall have been a member in good standing of one or more Optimist clubs for ten or mole years, or a Life ~cmbcr of Optimist International, or a member who shall have retired from active business or professional life may be elected to Reserve 5[embership upon written application to the Board of Directors. Iteservc B~cmbers shall pay all regular dues and fees and enjoy ail rights and privileges of member- ship except that they may not hold elective office in Optimist International or participate in attendance contests of Optimist international. Upon election to Reserve Membership all such Reserve Members must 'be reported immediately to Optimist International by the Secretary-Treasurer. ARTICLE IV- ADMISSION TO MEMBERSHIP Section 1: ~[embers shall be admitted to the club in thc following manner: a. Proposals for mcmbershii~ shall be submitted to thc Secretary-I're:.surer in writing in the form and manner prescribed by the Board of Directors and shall bear the endorsemeut of at least two members in good standing. b. The Secretary-Treasurer shall immediately refer all such proposals to thc b~embership Committee for investigation and recommendation to the Board of Directors. c. ShouM such proPosals and recommendations thereon be approved by the Board of Directors, it shall instruct the Secretary-Treasurer to notify the membership of the identity of the proposed member and }he date, which date shall not be earlier than fourteen (14) days following the date of such notification, on which his proposal Will be acted upon by thc Board of Directors. $ d. '.i hc,-cn,%er, and a'i,.er :~!t m~m,.~..'.r:~ ira. ye ha4 c, pportnnity to express objections, ir any, to the proposed mcml;er, the ]3oard or Direekors shall, a~ its discretion, approve or rcjcc~ such propo~al for membership of Directors stroll -~,.'~[ m,c explanation of" ac¢ion. Adver:;e votes by two or more members of the Board co. :Lil~ul, c rejcction of s~ ch propo:~a.1. e. ljp.n favor:~.b~e action 10>' the Board of Directors, such approval sh:dl be communicated, , ~o Ibc proposed member 1>~' a sponsor and/or tl~e Secrel;ary-Treasurer, and thc Secretary-Treasurer stroh forthwith collect all d.es :md fees prescribed b~' these bylaws and, upon receipt thereog, immediat.i7 f. rward the new member's name, address, and enrollment fee to Opkimis[ Interuational in the prescribed form and manner. , sUm(m,, when his membership was Section ~' ~. Any former me,ntmr o~ :,no,ncr Optimist club, wh.o was in good termiua[ed, may be admitt.ed [o membership in the manner prescribed by Section 1 of this Article and by comply- lng with such requirements as may be established by the Board of Directors. The admission of former members shall be neither required nor automatic. A.xTICL:.. V-- TE~MINATIO~ OF ., s',' from the chlb I)rovidcd that all his indebtedness to the cbll) has been paid Section 1: Any ~nembcr m,v re. and th:d, s,ch resignation shall be in v,-riti~g to the Secretary-Irea,'urer. Such resignations shall become effeetlve on thc date of acceptance by. the Board of Directors. Section 2: Any member who is two (2) or more months in arrears in the payment of dues or other indebtedness to the chfl) may be suspended from membership provided he is so notified in writing by the Secretary-Treasurer. Such member, upon paymeut of arrears and Submission of application for reinstatement within thirty (S0) days. after said notice, may, at the discretion of the Bet:rd of Directors, be reinstated. If such member has not applied for reinstatement within the stated Period, he shall be deemed to trove forfeited his membership and shall be so notified by the Secretary-Treasurer. Section 3: Any member charged with conduct unbecoming an Optimist or with any act prejudicial to the best interests of the elub or Optimist International, and against xvhom such charges are sustained after opportunity to appear before the Board of Directors in his own defense, may, at the discretion of the Board of Directors, be expelled from membership. Upon such action by the Board of Directors the Secretary-Treasurer shall notify the member in writing of said action without further explanation of reasons therefor. Section 4: In case of the resignation or expulsion of any member, the Secretary-Treasurer shall forthwith notify Optimist International and all members of the dub of such action. Section 5: Any member whose n~embership in the club has been ter$inated for any reason whatsoever shall forfeit all interest in any funds or property of the club and all rights to the use of the Optimist. name, e~nblem or other insignia. ARTICLE Vi -- OFFICERS Section 1: The o~cers of this dub shall be a President and two Vice Fresidents,/5'ho shall be eleeted annuallv, ~,-~fi.>~e~c:;;:-All of~eers shall hold office for one year or until ~hei? successors are duly elected or appointed as provided in these bylaws. In the ovent (hat an~ o~ee becomes vacant for gn~ reason whatsoever, the vacancy shall be filled forthwith by the Board o~ Directors. (Note: Thc two :Vice Prcs~dc~zts shal~ bc givc;~ equal status and not Section 2: The Prosid mt shall serve as the exccuilvc oi'ilcer of the el,b, preside at al! meetings o~ the member- ship aB(i Lite l~t,~ir'ct o[: ,l.~[rcctoi:s, J)c tt~l cx-~dllcio l~lc;~i,~t· o~ till committees, exercise gencr:~[ supervision over of the chtb, and perform such other duties as are ordinarily incumbent upon ~t l>resident. Ilo sh:tll represent thc dub in all relations with Optimist International and the District and perform a like hmetion iu their behalf in relation to the club. The president shall attend all duly called meetings of the District or, in the case of absence for good and su~elent reason, provide for hi~ representation by an accredited representative. Section 3: The Vice Presidents shall perform such duties as are ordinarily incumbent upon Vice presidents and such other ditties as may be assigned to them by the President or Board of Directors. Section 4: The Secretary-Treasurer shall keep and maintain all records of membership, attendance, mimttes of all membership and Director's meetings, fees, dues and monies collected and disbursed, in the form and manner prescribed by the Board of Directors, and shall conduct such correspondence as may be required by the l~resident -2- district, s,d):nii: rc~:ular financi.1 sta[cmcnts in thc t'ornl, luanncr, and Yrcqlicncy prescribed by ~he Board of ]3ircclm's, l,rcimrc an anunal sta[cment for Lhc annual moo} lng of Lbo club and gcncrally perform snch duties as arc ,',:',:~n::rily i,cumbc~t ,pon a 5~(.t( miy-! re Lsm'cr. Thc Sccrctary-I rcasurcr shall be bonded in an amount prc:;eribcd by tho Board of Directors. ~I~.~TO..xS Scczion I: There shall be ~ Board of Directors which shall consist of the President, thc immediate Past President, thc Vice !'residents, IbcTM ' " ,' Sccrc,ary-I rcasurcr and six clotted (llrCCLOl'a, each of whom shall have the ril;ht to vote. L,cc¢cd <hrcc~ ~rs shall serve for a period of two ycar:~ m' nntil their successors are duly qualified and elected. In thc ex c,ic r,f a dircckorahip becoming vacant for any rcas,>n whatsoever, such vacancy shall be filled by action of thc B,')ard of Dh'cci'ors, and s,ch aI)I)ointcc shall serve for thc duration of thc term of the individual being replaced. (?do:c: zkt tl~c q{~icial orga~ziz~t~o~; mccd~g of tl:c club, ~hrcc of tim elected dfrcclors arc to bc elected for ycczr tcr~>~s a~td three arc to bc clcctcd for two-year terms. Jn sitbseqitc~t animal electdons hal.[ of the elected directors wo:dd be re~)laccd, each o~, a t:~,o-ycar basix. This" ' ~ sto.~.crca systc~;: helps provide conti~;uity of YYoard fi~;;c:foj{~ 7:]:c tcr~;; "ctcctcd directors" rcJcrs to Zhosc i:ot xcrvi~zg by virt~c of club o~ce.) Section 2: The Board of Direc/ors shall have control and managemen~ of the club's aetivklcs, determine all policies, elect or discipline members, and generally supervise the affMrs of the dub.' Section 3: The Bm[rd of Directors shall mee~ at least once each month on a regular day to be fixed by it at the beginning of each administrative year, or at the call of the I)rcsidcnt or any three members of the Board of Direc- tors. A majority of the Board of Directors shall cmistitute a quorum for the transae[ion of business, and a majority vote of those present shall be necessary to give effec[ to any selden of thc Board. ARTiCL~ViI~,~ ELECThON PROCEDURE weeks ' /Y/~ ' l Section I: At lcas~ six - prior t.o had ~[~cs of the distrietconvention the Presidene shall, wkh the approval o~ the Board of Directors, announce the appoin~mcn~ of a Nominating Commk~ee of no~ fewer than five (5) mem- bers. The Nominating Colnmitkcc shall selec~ a~ lcas~ one nominee for each expiring o~cc and directorship. Such nonlhla/ions, iii wrking, shall be in thc hauds of'Lite Sccrck~ry-Trcasurcr no~ la~cr than fif~ccn (15) days thereafter. Section 2: Upon reccip~ of the report of the Nommatmg Committee the 5ccretary-Treasurcr shall; within seven (7) days, mail ~o each member a notice scLting forth thc nominations of the Nominating Committee in alphabeticM order and stating thc date of the meeting at which the election shall be conducted, which date shall be not less than scvcn (7) days prior to the first day of thc district convention. :Vote: 'It is-to be no/cd' ~l:at thc a~z?z,~al ciectio?z ~nust be co?zduclcd ~zot less than scve~z (7) days prior to the first day oJ the dzstrict co~ve~ztzo~z that newty elected, as su&, oflzccrs ~nay attend. 2nstallatzon o2' off¢cers ~ay be conduc?¢ at any co~zvcn~est da~e: 6'ee 3'cct.m~ 8. Section 3: During the meeting at which the election is to be conducted ~he President shall read the notices as issued by thc Sccre[ar}-Treasurer and then proceed to eondue~ the'annual eleeLion.- .Separate balloting shall be conducted for each o~ee except where there is only one nominee for an o~ee, in which ease [l~e Presideut shall toques[ a unanimous ballot for such nominee, k majority of the votes cast shall be required to elect. In the ease of directors, if the nnmber of nominees exceeds the number of vacancies, ~ho required number receiving the higk- est n¢mber of votes shall be deelared elected. :;ection ,I: No presldcnt of this dub who has served a full term as president shall be eligible to sueceedlfimse~. Section 5: Xothlng in this artlele shall be construed as precluding nominations from the floor. Section 6: Only members in good standing shall be eligible to hold ogee or vote. Section 7: Voting shall be b7 individuals and no person may eas~ more than one vote. l>roxies wiE not be recognized. Section 8: All o~eers and directors shall assume the respo~sibilkies of thek respective o~ees on ~ 1 nex~ following their election. Section 9: The Secretary-Treasurer shall immediately report the results of all elections and appointments of club o~eers to Opti~s~ International and the Dis[rie'~. -3- and lq'occdurc shall govern all delibcra[iuns of [his orgarfization and h.~ 5~oard of 1)irccbm; except as o[herwise provided in thole bylaws. (hVolc: IJc~r~ify ~;~cal to be served at mcctlag, i. c., brcaiqfast, lancheo~z or d~l,wr, 4~ the first blank space and d~y of ;;:ccliugs ia scconJ blu;~k space. ]t is a rcq;uJrvmc~;t for R.(jilialioJ~, that &ese bylaws provide for rcgular~ wcW:!y brc,zicJust, ];uzchcoa or dimmer ~;~ccti~gs lhrou~:/umt thc year. ]Iowcvcr, ~tpo~ uppIicatio~z of tiw dis- trier ~oucr~mr to tkc Board of Directors of Oplimist Im'cr,:adonal, thc wee/dy ~:celiJ~g rcqzfiremcnt shall be waived ia favor of a ~;dlz[mum scmi-mo;;thly ~wcti~tg req~drcment. Section 2: Special meetiugs may be called t)y the President, or by the Secretary-Treasurer upon receiving a wriLten request signed by :~t least five members in good standing, provided that every member shall have received, at least three (S) days prior thereto and in writing, notice of such special meeting stating the nature of the business to be Lransactcd at said totaling. No other business may be transacLcd at such ~ncctings. Section 3: One-third (3,/3) of the members in good standing shall constitute a quorum at any regular, special or annual meeting of the club. ARTICLE X -- iR~EVE. NUE Section i: leach new member of the club shall pay a membership fee of $ ...... ~-~O0-.-, payment of said fee to be a prerequisite to admission to membership, payable on demand of the Secretary-Treasurer as provide4 in Article IV of these bylaws. (No~e: .Th'~s should b~ a fixed amount whf& will contrfb~t¢ toward adequate fi~m~c~ng of the club asd aid thc club in maialsin~mr c s~;bs~anlial, dig~;ified position in comm:~aity affairs. It is a requirement for affliado~; that all applica;;t ch~bs[.bylaws .hrovida for membership fees .not .less .than 8~0,00 per me,er inchtding cl~artc~ ~aembcrs.) o~ctlon 2. Annual dues shall be $...~.Q.=~Q ...... per member pa ,ab~e,sz~'::t;:~p;:?drml:z!.i~ advance the ~rst day of Julyz~'~l:~g~!~:~!'ak, 0c robot, January ~ & Aprzl ~¢% aah ya Alternate Sect[on 2: Annual dues shall be $ ................................ per member, payable * ....... ] ............................... in advance, plus the cost of meal service as established by the Board of l)irectors from time to time. The Secretary- Treasurer shalI collect from each member in advance dues and costs of meal service for the period stated here~. (Note: ~ach ~zcw chub h~s'the opt~o~ of adoJ~ti~g Sectio~ 2 or alternate Sectio?~ 2. Alternate SecMon ~ should be adopzed q the club adopts the prepaid meal pIa~z. It is rccomme~.zded &at new clz~bs adopt annual.dues rangi~zg upwards of the minimum requiremc~zt of ~0.00 for all members inch~ding charter members. The amomzt of ann,;tal dues, excI, tsive of meal cosZs, m,~st be clearly stated i~z this section. Cost of meal service has been om~tted from alternate Section ~, providing for the prepaid ~neal plan, to eliminate the need for by- laws revisio~a whe~ever adjustments in meal costs occur. SucA adjustments in meal costs, which occur fre- qzwntIy, are best hasdled by actio~ of the ~oard of Directors. ' ' The Board of Directors, at its first meeting, should estao!ish the date ag wh¢cA i~itial dues payments by charter members shall become due a~d payable; bztt i~ so case should ~his date be later tha~z tha first day o/the first quarter following&at in which the ~zew clz.~b was officially organized.) · Monthly, quarterly)..gemlLannuMly or annuMly. ' Section 3: zL member shall be regarded as in good' standing if he is not more than thirty (80) days in arrears in payment of any'indebtedness, dues or otherwise, to the club. Section 4: The 13oard of Directors may phm or recommend dm raising or accumulation of revenue from sources other than those stated in this article, provided such met4ads or sources have been aj)proved by the membership 8ection 5 :' The fiscal year of the etub shall be from ~ of caen year until ~ nex~ following. Section !: The Board of Directors shall determine tlm number and purpose of all special and standing comn~t- tees necessary to the achievement of the objects and purposes of this club. Section 2: The President shall, immediately following his election, appoint a Sergeant-at-arms, the chairmen and members of all committees, and shall announce such appointments not later than ~ following his election. This remolution is to effect the authorization of Berkley F. Matthews to apply, as Secretary/Treasurer of the Optimist Club of Bermuda, Inc.~ to Chemterfield County for a Bingo-Raffle Permit. Board Member~ of the above-mentioned club adopted this resolution unanimoumly on Nov.2nd.1981, at their re~ularmeeting. ~ co~y of this resolution and bingo rulem and regulations as provided, are to be attached to the Board Minu~es. Optimist Club of Bermuda,Inc. B.F.Matthews, Secr./Trea. APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMF$ OR RAFFTFF. The undersigned applicant, pursuant to Section 18.2-340.1, et, seq. of the Code of Virginia, 1950, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles during the /_.~,calendar year. In support of this application, the applicant offers the following information under oath: $. Address of organization's headquarters: ~ D / 69 7~7-%~ C. A~dress where all records of receipts and disburse~_nts are permanently filed: E. Type of permit applied for: Bingo games ~ Raffles . ' F. Address or addresses where bingo games will be held or raffle drawings conducted: NO~.': This permit is valid only at the above location. G. Dates or days of ~ek and times of day when bingo games or raffles will be held at 2. A. Date when organization was founded:.. 4~~/~/ ~ ,/ ~ B. Has your organization been in existence and met regularly in Chesterfield County for two years imnediately prior to making th~s application? Yes /,/ No . C. Is your organization currently and has organization always been operated in the past as a nonprofit organization? Yes ~r No . E. State the specific type and purpose of your organization: F. This application is for a new permit or a renewal permit / (if for renewal permit, answer G below). G. Gross receipts frcan all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period ~iately prior to the date of this application: 1st quarter =~_?~.~)Z2nd quarter.~c~ 4Zll, ~ 3rd quarter 4th quarter ~,~)~iz.~3 Officers of Organization: ~-~*~,~ ~W~_ Ac]dress: Member authorized with the organization to be responsible for cc~duc~cing and operation of bingo games or raffles: Hclne Telephone Number ~_~_,Sz~g.. Business Telephone Number: ~2~_~ FZ~ . Do you, each officer, director and me~ber of the organization fully understand each of the following: · ~J--'~it"~f~ a violation of law%o enter into a' contr,-ct w~th any person, ~:~, associati'onj'~ organization, partnership or corporation of any classification, whatsoever, for the purpose,of organizing, managing or conducting bingo games or raffles~ Yes: ~/' No . · B. The organization must maintain and file with the County Internal Auditor on or before November 1, complete records and disbur~ts pertaining to bingo games and raffles and that such records are subject to audit by the County Internal Auditor? Yes ~z' No C. Any organization found in violation of Section 18.2-340.10 of the Code of Vir~i6ia authorizing this permit is subject to having such permit revoked and any organiza- tion or person, shareholder, agent, member or employee of such organization who violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felony? Yes / No . Has your organization attached to this application each of the following? A. A copy of the organization's charter, articles of incorporation, bylaws, and other legal documents which describe the specific purposes for which the organization is chartered or organized? Yes ~-/ No . B. A copy of a resolution of the organization's board of directors authorizing the under- signed to apply for this permit? Yes t-/ No . C. A check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee? Yes ~-/ No . D. Additional pages where necessary to fully ccmplete this application? Yes No Have you and each officer of your organization read the attached permit and do you and each of you agree on behalf of the organization to cc~ply with each of the conditions therein? Yes u/' No . I hereby swear or affirm under the penalties of perjury as' set forth in Section 18.1-434 of the Code of Virginia, that all the above questions have been obsoletely answered and that all the statements herein are true to the best of my kncwledge information and beliefs. ' WI _TS~ESS the fo~llow~nq siguTa, tures and seals: ~na o Applicant0 ~ Title Address STATE CF VIRGINIA CfXAVI~ OF CHESTERFT~D said, do hereby c~rtifY ~hat of Notary Public in and for the County and State afore- [/-'organization and whose name is signed to the foregoing appeared before me this day and acknowledged, subscribed and s~Dre the same before me in the jurisdiction aforesaid. ~ , 19~/. My Cc~mlission Expires: Given under my b~nd this ~63 day of Jerrf Pugh Commander David Short 1st Vice Commander Pete Dressel 2nd Vice Commander Charlie Bell Adjutant Joe Cox Finance Officer The American Le~,,ion MIDLOTHIAN POST NO. 186 . P.O. BOX 186 MIDLOTH lAN. VI RGINIA 23113 Bill Stanley Judge Advocate Lonnie Broyles Historian Norris Butler Service Officer Pete Cole Sgt~-At-Arms David May Quartermaster Ike Carmichael Chaplain Maurice Beck Athletic Officer November 23, 1981 This is to certify that the membership of Post 186 at its regular meeting on November 20, 1981 adopted the following resolution auth- orizing Jerry L. Pugh, Post Commander to renew our permit to conduct Bingo games in accordance with Article 1.1, Section 18.2 - 340.1 et. seq. of the Code of Virginia. Whereas: The American Legion, Midlothian Post 186 is a patriotic service organization of war veterans; chartered by an Act of Congress on September 16, 1919 and exempt from income tax under section 501 (C) (19) of the Internal Revenue Code. Th~REFORE BE IT RESOLVED: That as a source of revenue to carry out our purposes as stated in the Preamble to the Constitution, the members of Post 186 wish to continue to conduct Bingo games at its Post home on 0tterdale Road, Midlothian, Va. on each Monday between the hours of 7:30 P.M. and 11:00 P.M. BE IT FURTHER RESOLVED: That the adjutant send a copy of this resolution to the Board of Supervisors together with an application to renew our permit for the 1982 calendar year. Respectfully, CJB: jb Charlie J. Bell Adjutant ARTICLe3 OF INCORPORATIO~I OF THE A~RICA~ L~3ION, POST ~0. 186, '~Ye herebj! associate to fo~'~l a non-~fitock corporation mca-profit under the provisions of [~hapter 2 of Title 13.1 uf the Code of ~d to that end sci fnrth as follows: {a) ~ num~ o( ~u Cor~oration is ,,Toe A~ric~ Legion, Pos~ ~o. Ood ~d oounZ~y, ~' assocla~ ourselves roSe.er for ~ fol'!o~in9 To u~hold ~d d~end ~ oons~ltu~lon o1' ~he United S~a~es oi ~rica; maintain la~ at~J orOerl to foster ~ peri;e~ua~ a o~ l.~tdr~d p~r c~n'c, Americanism; ~ ~reserve the m~orieS m~d incidents o1' ~e t~ l~orld ~ars fough~ to. uphold democracyi ~ inculcat~ a sense of individual obliua[io~: to the c~uni~y; state m~d nation; ~ combat thc autocracy of both classes ~nd the r~nsses) to make right the ~,:~ste~ of mi-:htl go praa~t.r puacc ~d good vill on e~r~{ ~ safegu~d ann [vv~smi~ to po.{tcri:;y the principles of Justice. freed~ ~d (iemocrncy{ M consecrate awl s~lcti~y our · ~ our ~vo~ion ~ mural h~l~l~ss{ ~ conduct publicity c~aigns; ~o ~ponsur funa-m~in9 activities, ~ovs ~ or otter c~nts or d~: a~thin~ does not violate ~y law to raise funds for ~ho club purpo~s, ~ receive Dirts, hold titt~ ~ post. pro,;erty ~d to coltec~ and rvtnin ~ funds m~le as a result of m:y such activities until Zh:eu~ jroper adminlstration~ ~ch f~ds cm b~ used for t&c s~rvic~ pur~s~s; to conduct me~tinos ~d social f~ctions for i~s me.rs ~d 9u6s~sl ~o maintain ~ o~erate a service room or ~ildln9 for its me.rs enJo~nt, ~u~ment, ~ use s~Ject to the rules, by-laws, ~d reflulatlons of ~is Corporation ~d to. do all thln~s incidental, necessary, or conwni~ in the carrylno'out of the foruf;oinfl -!- ~lon w~ ~as ~ aem~ o~ ~e ~m~d Forces ~ ~e United Sta~e~ ~r~ honor~ly ~d on activ~ duty durin9 a l)eriod o.f recognized hostllitios. ~e~ershlp m~ ~ o~ained by ~itten ~pplication .hich sh~ll be su~itted to t~ ~d o~ Direc~r9 ~d active mea~rs ~or approval. only o~ clans o~ m~rsh/p, active. Ill activ~ aem~r~ shall have rlgh~ to vo~e and bold office in ~e ~rpora~ton. The only privilege 9~achln~ ~o ~he ae~rship shall ~ to p,r~lc/;.at.e in the ~?,~!t~shl~ actlvitic~ of the Cor,~oz'ation. iiem~rs n~ re~!r~,{ to ~.~ 'ueu (d) Thc Director's o~ ~ls Corporation ~all be ~!oa~, a;~nunlly each )~ar. Only active a~rs ~e eligible :o ser~ as (e) ~ i)os~ ~ice address o~ the ln'i:ial registered of~lc~ Post O:~ice ~x 1~, 901 Ot~rdale Road; ~ldlothl~. Virginia, 23113. Thc n~ o~ ~ ~un~y i~ ~i~h ~he x'~gist~red o~i~e ia Iota:ed ~Y~ Virginia, ~d the rcgis~rt~d ~enC isa Col~s p. Salt, h. ~o is a r~siden~ of Virginia ~nd a director o2 ~e ~rporat~on u'lth office address ~a~ is t~ s~e as ~he registered o~lce o~ the ~rpora~ion. (~) ~e nu~e~ o~ direc~rs constl:uting the Initial Directors Is gout (h). ~d ~he n~s ~d addresses og ~he ~rsons to serve as ~e initial ~irec~ors ~ Coluu~ua p. llmith I~illl~m I~. l.,'at~ins {fa!lace C. Cheatham, Jr. P. O. Box l~, I~idlothlan. Virginia 2111] P. O. Box 185. l~i~tlothlan. Irlroinia ~]ll't P. O. ~x 1~, Nldlo[bian, Vlroinla 2111] P. O. ~x 1~, Mtdlo~hian, ~lroini~ O]ll] '2- Given under our hands this the County and State aforesaid do cerCi£y that Coluab~s ~. liableS, ~al~_a~_C. ~e~, Jr., ~d Forte? the foregoin~ articles of Incorporation, ~arinfj ~c da~e on the ~ day Sta~e ~oresaid. APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES T13e undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, 1950, as ~ded, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles during the 1982 calendar year. In support of this application, the applicant offers the follc~ing information under oath: 1. A. Proper name of organization: THOMAS DA~E MUSIC B00STER CLUB B. Address of organization's headquarters :THOMAS DALE HIGH SOF~DOL, CH~ST~,VA. 23831 C. Address where all records of receipts and disbursements are permanently filed: The President who is elected in May shall have custody of records. 1./ D. Name and address of owner of the property described in C above: President 81 - 82 Richard A. Uhrig, 12710 Percival Street, Chester, MA. 23831 E. Type of permit applied for: Bingo games X~ Raffles XX - F. Address or addresses where bingo ga~es will be held or raffle drawings conducted: THOMAS DAT,~ HIGH ~HOOL, CHESTER~ VA. 23831 . NOTE: This permit is valid only at the ahoy, location. G. Dates or days of w~ek and times of day when bingo g~nes or raffles will he held at above address or addresses: THURSDAY - BINGO; RAFFLES - Maximum 2X annually A. Date when organization was founded: approx. 1973 B. Has your organization been in existence and met regularly in Chesterfield County for two years i~iately prior to making this application? Yes XX No . C. Is your organization currently and has ~ur organization always been operated in the past as a nonprofit organization? Yes No . D. Tax Exempt Status No. (If Applicable): Not Applicable E. State the specific type and purpose of your organization: To promote the welfare and boost t~be morale of the Thomas Dale Music Department and auxilliary units~~ of the marching band by providing financial aid, assisting in supervision of students, and supporting the music program as requested. F. This application is fOr a new permit or a renewal permit XX (if for renewal permit, answer G below). ' G. Gross receipts frGn all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period inmlediately prior to the date of this application: · lst.~er$1/+~531.?O 2nd quarterS9,691.40 3rd quarterS1,962.95 Address: 12710 Percival St., CHESTER, VA. 23831 e . 11% Flintlock Dr., Colonial Heights, VA. 238~4 · 3211 W. Grove Ave, Chester, VA. 23831 Treasurer: Barbara W. White 15018 HorseshOebend Dr, Chester, VA. 23831 Member authorized with the organization t~ he responsible for conducting and operation of bingo games or raffles: Name: Richard A. Uhrig . Address: 12710 Percival St., Chester, VA. 23831 Hcme Telephone Number 748-3837 · Business Telephone Number: Do you, each officer, director and me~ber of the organization fully ,_-~der~ each of the following: A. It is a violation of law to enter into a contract with any person, firm, association, organization, partnership or corporation of any classification, whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes XX No . B. The organization must maintain and file with the County Internal Auditor on or before November 1, cc~plete records and disbursealents pertaining to bingo games and raffles and that such records are subject to audit by the County Internal Auditor? Yes ~X No 1./ Since the clu~-q~s not have a permanent headquarters, records required by the various officers and committee chairmen in p~rformance of their duties are kept at their private residence. -3 ;~ Officers of .Organization: '. 9ice Pres~e~%: RaymOnd F. Tom'l~u~n ~~';' Joyce C. Ged~[ings C. Any organization found in violation of Section 18.2-340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any organiza- tion or person, shareholder, agent, member or employee of such organization who violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felony? Yes_X~ No~ 6. Has your organization attached to this application each of the follc~ing? A. A copy of the organization' s charter, articles of incorporation, bylaws, and other legal documents which describe the s~ecific purposes for which the organization is chartered or organized? Yes r~ No . B. A copy of a resolution of the organization's board of directors authorizing the under- signed to apply for this permit? Yes XX No . C. A check in the amount of $25.00 payable to Treasurer, C~esterfield County as an application fee? Yes ~[ No . D. Additional pages where necessary Go fully complete this application? Yes XX No 7. Have you and each officer of your organization read the attached permit and do you and each of you agree On behalf of the organization to ccmply with each of the conditions therein? Yes XX No · * Interpreted to m~an this application. 8. I hereby swear or affirm u~er the penalties of perjury as set forth in Section 18.1-434 of the Code of Virginia, that all the above questions have been completely answered and that all the statements herein are true to the best of my knc~ledge, information and beliefs. -.  follc~n~ signatures .apd seals: ~._ ~.~-\ Pr~esident, Thomas Dale Music Booster Club S~jnature of Applicant ~ Title 12710 Percival Street, Che~er, VA. 23831 ~ddress STATE OF VIRGINIA COUNTY OF CHESTERFI~D I, ~/~C//~z ~~/~/~ Notary Public in and for the County anti__State afore- said, do hereby certify that ~/(/~F;~./~/~/~ in his capacity as ~-/~U7~ o //?~/FFta~O~~/~ {.~d~--- organization and whose nam~ is signed to the foregoing appeared before me this day and acknowledged, subscribed and swore the same before me in the jurisdiction aforesaid. Given under my hand this /~ day of , Membership is automatic for all par~uts of students in the music d_~artme~t, marching band auxiliary units, directors and sponsers th~rof, the ~h~ol ~rincipals of Thomas Sale, as well as any person interested in the music program; The officers, particularly the President (Applicant) is aware of the requir~m~e~s and wil~ endeavor to see that t~ey are carried out. If a Bing° Chairman~i~ appointed, said .person will be fully briefed on the requirements which must m~4~utained as a ~condition of the permit. THCMAS DALE MUSIC BOOSTER CLUB CHESTER, VA. 23831 NOVEMBER 16, 1981 The undersigned executive board members of the Thomas Dale Music Booster Club have reviewed the application for a permit to conduct Bingo games and raffles for the 198~.calendar year. The signatories believe the data to be accurate and will endeaver to see that the requirements of the permit are fully carried out. it is resolved that the president of the club (Richard A. Uhrig) shall submit the application, necessary en- closures, ~_ fee ($25.-) to the County Administrator for proc- essing and approval by the Chesterfield County Board of Supervisors. Richard A. Uhrig, President ~pnd F. Tomlinson, Vice President ~~ ~ ~ . ~ . ,,_,.e_.//~ ,--Z~/~..~..q'~ J, Joyce C. G~ddings, Secretary Barbara White, Treasurer Yeriko Sklute~ Concession Chrmn. Charles Sobrito, Facillities Chrmno Aetg~, Bingo Chrmn. DALE NUSIC BOOSTER CLUB Article I: The name of this association shall be~ The Thomas Dale Nusic Booster Club. Article II: Object and,Responsibility Section I: The objective,of this association shall be to prosmte the welfare and boost the amrale of the Thomas DaleNuaiC Department and auxiliary units of the Hatching Band. Section II: The responsibilities are to provide financial assistance when needed to the Husic Department of Thomas Dale and all auxiliary units of theN arching Band; to assist tbs Directors and Sponsors in discipli- nary supervision of the students when in transit or when perfor~ing at any location; and to assist the music program in any way as requested by the Nusic Department, Directors and Sponsors. Article III: Section Section Membership and Dues I: Parents of all students in the Husic Department and the Hatching Band auxiliary units automatically become me.bets of the Thomas Dale Husic Booster Club. All Directors and Sponsors of musical groups and their auxiliary units and Principals of Thoums Dale are also ummberso Persons interested in the school umsic program may also become members. The ami dues my be assessed by and payable in such manner as may be fixe~l by the Executive Board for each school year. Article IV: Section Section Heetings I: The annual meeting shall be held in Hay of each year. II: All other general membership meetings 8hall be scheduled by the Executive Board. Article V: Officers and Their Election Section The officers of this association shall be a president, a vice- president, a secr~etary and a treasurer. The ten of office shall be for ~e year. Section II: A vacancy occurring in an office shall be filled through an appoint- ment by the Executive Board. Section III: The officers shall be elected annually by ballot at the last regular masting of the school year. If there is only one candidate for any office, the election for that office may be by voice vote by n~tion frc~ the floor. BY LAI;S Page 2 Section IV: In February, three.oaths prior to the annuat meeting in Hay, the ~e~tive Board shall appoint a no~inating comittee consisting of threeuembers, one of ~htch shall be from the Executive Board. ~is c~ittee ~11 report to the club at its next regular meti~ a slate of officers for the ensuing year. After the slate is read, there will be a call for n~inations f~ the floor. No M~er shall be n~iu- ated who has not consented to se~e if elected. Article VI: ~uties of the Officers Section I: The president shall preside at all meetings of the association and of the Executive Board, shall be a member of all co~ittees except the no~inating coamittee and shall perfor~ all other duties usually pertaining to the office. He shall see that the objective nd responsibilities of the association as outlined in Article II are carried out. Section The vice-president shall act as aide to the president and shall perfor~ the duties of the president in the absence of that officer. His obligation is to help the president with the leadership of the association and to relieve him of so~e responsibility. Section III: The secretary shall keep a correct record of all seatings of the association and the Executive Board and shall perfor~ such other duties as amy be delegated. Section IV: The treasurer shall receive all ~oaey of the association, shall keep an accurate record of receipts and expenditures, and shall pay out funds only as authorized by the Executive Board. At the first general meeting of the association the treasurer will read the auditors report of the previous year. Section The officers shall create standing colittees and 8ubcos~ittees as needed and appoint the chairmen of those committees. Article VII: Executive Board Section I: The Executive Board shall consist or,the elected officers of the association, the chairmen of the stsnding committees, and one sm~ber representing the School Nusic Department and Band auxiliary units. Section Iii Regular ~eetings of the ~xecutive Board shall be held as necessary during the year. A amJority shall conStitute a quorms. A ametin$ of the Executive Board may be called by the President or by a amJority of the me~bers of the Executive Board. Section IIIi YiN: a. Transact association business as necessary between general membership ~eetings. b. Authorize all expenditures paid by the treasurer. c. The Executive Board amst discuss and recommend a course of action for any request made involving $100 or more. BY LA~S Page 3 d, Discuss and approve work plans and projects Of the standing connittees and sub-cou~ittees, Provide those committees with rules by which to operate, e, Executive Board aembers should attend all general meubership meetings, arrange programs for those meetings, and provide membership with info~matiou concerning the activities of the association. f. Appoint in Hay a committee of not less than three members whose responsibility it shall be to audit the financial books of the association. The auditors' report shall be given at the meeting of the old and new Executive Boards. g, Neet w~th the incoming Executive Board at which time all records and balanced and audited treasurer's books are turned Article VIII: Standing Comnittets Section I: Standing couuitteee (Ways & Hearts, Telephone, Nembership, Publicity or any other committee deemed necessary) shall be created by the association elected officers. The chairmen of such committees shall be appointed for a one year tez~ by the elected officers. Section II: The standing committee chairman shall appoint and supervise his committee and shall see that the members of the sub-coumittee are chosen, Section III: The chairmen of all standing committees shall present a plan of work to the Executive Board for their approval before being undertaken. Section IV: It is the duty of the chairmen of the standing committees to keep an accurate record of all earnings and expenditures. Written financial reports should be submitted to the association treasurer for payment. Article IV: Amendments: These BY LAWS may be amended at any regular meeting of the association by a t~o-thirds vote of those member8 present, provided the amendment has been submitted in writing at the previous meeting of the association. Amendments shall become effective upon adjournment of the meeting at which they are adopted. Article X: Rules of Order: THE RULES contained in '~obert's Rules of Order Newly revised" shall govern this association in all cases in which they are not in conflict with the BY LAMS of the association. APPLICATION FOR A PERMIT TO CONDUCT B1/qC~ GAMES OR RAFFLES The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, 1950, as an~nded, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles during the ] ~ ~Z calendar year. In support of this application, the applicant offers the following information under oath: 1. A. Proper name of organization: ~a/I~HT3 Mc C~Z~I~)~ ~IJHO;~ 3-f~£TOM CO~tOC/~_ ~/ ~/~_. B. Address of organization's headquarters: ~.0. ~0~ /3007 (3300 C. Address where all records of receipts and disbursements are permanently filed: ~/ CZl, f~ ~ ~tCM/~O/U~ ~ 2 322 D. Name and address of owner of the property described in C above: E. Type of permit applied for: Bingo games ~ Raffles.. ~ . F. A~ldress or addresses where bingo games will be held or .raffle drawings conducted: NOTE: This permit is valid only at the above location. G. Dates or days of ~=ek and times of day when bingo games or raffles will be held at above address or addresses: JL)A3D~ ! ~f~ ~E-J~A3~$D/~y "~: 30 t~/~1 . A. Date when organization was founded: O C 7. /q~ q B. Has your organization been in existence and met regularly in Chesterfield County for t~ years inm~iately prior to making this application? Yes ~ No . C. Is your organization currently and has your organization always been operated in the past as a nonprofit organization? Yes ~ No . $. Tax Exempt Status No. (If Applicable): AJ~7- /~PP~/c~££ . E. State the specific type and purpose of your organization: ~J~S /~/~ ~ ~is a~li~tion is for a n~ ~t or a rental ~t ~ (if for ~n~al ~t, ~r G ~1~). ' ' ~ss r~ei~s f~ ~1 s~ces relat~ to ~e o~ra~on of b~ g~s or inset b~ by cal~d~ ~~ for ~e 12 ~n~ ~i~ ~iately prior ~ ~e date of ~is application: /~&Oquarter s Officers of Organization: President: ~A) Vice President: , ) 3rqquarter ~] ~) Address . 53/0 /~ ,~ ,,fllC~4mO,,vj> ~r au~oriz~ wi~ ~ o~ization to ~ res~ns~le for ~du~g ~d o~ation of b~go g~s or raffles: ~ ~lep~ne ~r l~Z-~qq~' . B~ess ~lephone ~r:.,,7~ - ~&~ ~ yOU~_ e~ch offi~r~ dire~or ~ ~ of ~e org~izati~ fully ~s~ ~h off ~e foll~g: A. It is a violati~ of law to ent~ ~to a ~ntra~ wi~ ~y ~rson, fi~, as~iation, org~ization, ~ers~p or ~ration of ~y classification, ~t~r, for ~e p~s~of org~iz~g, ~g~g or ~duct~g b~go g~s or raffles? Yes ~ ~ . B. ~e org~ization mst minmh ~ file with ~ ~ty Inte~l A~i~r on or ~fore ~v~r 1, ~lete re~rds ~d disb~s~ts ~m~g to b~go g~s ~d raffles ~d ~t su~ re~r~ ~e s~je~ to a~it by ~e ~ty htemal A~i~r? Yes ~ ~ C. Any organization found in violation of Section 18.2-340.10 of the Code of Vifrgin/a authorizing this permit is subject to having such permit revoked and any organizai tion or person, shareholder, agent, member or employee of such organizatic~ who violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felony? Yes %/ No . Has your organization attached to this application each of the following? A. A copy of the organization's charter, articles of incorporation, bylaws, and other legal doc%m~nts which describe t~e s~ific purposes for which the organization is chartered or organized? Yes ~ No . B. A copy of a resolution of the organization.' s board of directors authorizing the under- signed to apply for this permit? Yes ~/~No . C. a check in the amount o. f325. 00 payable to Treasurer, Chesterfield County as an application fee? Yes ~- No . D. Additional pages where necessary to fully cc~plete this application? Yes . Have you and each officer of your organization read the attached permit and do you and each of you agree,<n behalf of the organization to ccmply with each of the conditions therein? Yes %/' No . I hereby swear or affirm under the penalties of perjury as' set forth in Section 18.1-434 of the Code of Virginia, that all the above questions have been cc~pletely answered and that all the starts herein are true to the best of my knowledge information and beliefs. ' ~3ha ure of Applicant Title Address 'tQ~¢/-Im~/~D ~W, ~2~ 4~ STATE OF VIRGINIA COUNTY OF CHESTERFI~n I, -~o~ /_. ~t~)~] , a Notary Public in and for the County and State afore- said, do hereby certify that 2Io~m W- ~/~p'~sc/~ in his capacity as ~~. ,q~r.~.~ of ~/¢~, ~7~/ ~f(L ~-~/~ ~ organization and whose name is signed to the foregoing appeared before me this day and acknowledged, subscribed and swore the same before me in the jurisdiction aforesaid. /~)00~,~_.~ , 19 ~J . My C~nnission Expires: Given under my hand this ~4'day of BISHOP PETER L. IRETON CENTER P.O. Box 13007 Richmond, Virginia 23225 November The following relolution was passed at the ~ishop Ireton Council ~611! m~nthly business meeting on November ~. lgll: Whereas Bishop Ireton Council ~llg has for years promoted and participated in many for~s of charity, and whereas bingo ia the ~tate of Virginia is permitted only for the benefit of charity, therefore, be it resolved that ~ishop Ireton Council ~61~9 is to apply for a renewal of its permit to conduct bingo in the County of Chesterfield in the 19~2 calendar year, and Grand £night John Harrison is authoriaed to sigm all necessary documents ~o accomplish this permit~ ANDREW ~WEN~, ~ECRETA~! ATTACHED TO FORM 1025, EXEMPTION APPLICATION OF BISHOP IRETON CENTER DATED JULY 19, 1972. ' ARTICLES OF INCORPOBATION OF BISHOP IRETOIi CENTER We hereby associate to form a non-stock corporation under the provisions of Chapter 2 of Title t3.1 of the Code of Virginia and to that end set forth the following: (al The name of the corporation is Bishop Ireton Center. (b) The corporation is formed for the purpose of construct- ing, establishing, owning, ~perating and maintaining facilities for a community center which will be available to the members of the corpora- tion and to such residents of the Richmond Metropolitan area as the coporation shall permit, to be used solely for social and recreational purposes. (c) The members of this corporation shall be all of the members from time to time in good standing of Bishop Peter L. Ireton Knights of Columbus Council No. 6189, Richmond, Virginia. True members of the corporation shall have full-voting rights in corporate matters and each member shall be entitled to one vote. (d) The directors of the corporation shall be the persons from time to time holding the offices of Grand Knight and Trustees of said Council No. 6189 and such other person as shall be elected by and from the membership of this corporation. At each annual meeting of the members to hold office until the next succeeding annual meeting. The number of directors constituting the initial board of directors is five (5), and the names and addresses of the persons who are to serve as the initial directors are: NAMES Robert I~. r~cDonald. HUgh D. O'Donnell, II Colum Toibin Larry J. O'Bryan Clyde W. Gray AIZ~ESSES 20~15 Hopki ns Road Richmond, Vi.rginia 23234 4511 Wesl~over Hil 1 s Boulevard A~; 'lO Richmond, Vi.rginia 23225 21]01 Greenfield Drive Richmond, Virginia 23235 ~]9 Ullswater'.Avenue Richmond,'Vi.rginia 23225 3~09BlitheW°od Drive Richmond, Virginia 23225 (e) The net earni.ngs of the corlmration are to be devoted exclusively to the operation and maintenance Of the community center, and no part of such earnings shall inure t~the benefit of any person having a personal or private .interest in the'activities of the organization. Notwithstanding any~her'provision of these articles, the corporation shall not carryon any other'activities not permitted to be carried on by a corporation exempt from the federal.income tax under Section 501(c) (7) o~ the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law). (f)' In the event of the dissolution of the corporation, its money and property remaining after payment of all proper debts and.expenses shall be distributed to such~Persons,'societies, organizations or corpCrations as may be specified by.the'membership of this corporation. (g) The post office address oft be initial registered office is Suite 819, 700 East Main Street, JichmOnd, Virginia 23219, and the name of the city in which it is located in Richmond. The name of the initial registered agent of the corporation is John F. Kelly, whose business address is the same as the address of the initial registered office and who is a resident of Virginia and a member of the Vi.r§inia State Bar. (~) The duration of the corporation is to be'perpetual. IN WITNESS WHEREOF, ~be'undersi§ned hereunto.set'their hands and seals this 23Yd day of' .February ......... ., 1972. ~si Is~ . Is~ John F. KellS'- ' ' (SEAL) ~Philip deB,'Rome'".' (SEAL)' 'Walter'W.'StoUt .... (SEAL) · - APPLICATION FOR A PERMIT TO CONDUC~ BINGO GAMES OR RAFFLES ~ne undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, 1950, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles during the~_ calendar year. In support of this application, the applicant offers the following information under oath: 1. A. Proper name of organization:~m.~ .~F ~~~,~ .~/~.~ ~/~ . B. Address of organization's headquarters: /~)~/~///S~4~ C. Address where all records of receipts and disbursementsare . ~p~_rma~.ently fi.led: D. Name and address of owner of the property descr : E. Type of permit applied for: Bingo games ~ Raffles . F. Address or addresses where bingo games will be held or raffle drawings conducted: NOTE: This permit is valid only at the above location. G. Dates or days of ~=ek and times of day when bingo g~mes or raffles will be held at above address or addresses: ~V ~,~ ~~. ~-'~, ~ · 2. A. Date when organization was founde~/: ~ B. Has your organization been in existence and met regularly in Chesterfield County for two years inm~iately prior to making this application? Yes .~ No . C. Is your organization currently and has your organization always been operated in the past as a nonprofit organization? Yes. ~ No . Do Tax Exempt Status No. (If Applicable): E. State the specific type and purpose of your organization: ~/~ F. This application is for a new permit or a renewal permit ~ (if for renewal permit, answer G below). ' G. Gross receipts frcm all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period ~iately prior to the date of this application: 1st quarter~ 2nd quarter~ ~ 6~ 7 3rd quarter 3. Officers of Organization: s: Vice President: ~. ~_.~_ /~/~, ~7~-/ ~ ~ ~.~ ~~. 4. Member authorized with the organization to be responsible for conducting and operation of bingo gangs or raffles: Hem T~lephone Number '~ .'~1~ · Bus/ness Telephone ~.anl~r: 5. I~ you, each officer, director and ~ of the organ±zation fully understand each of A. It is a violation of law to enter into a contract with any person, firm, association, organization, partnership or corporation of any classification, whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes ~ No . B. The organization must maintain and file with the County Internal Auditor on or before November 1, cc~pfete records and disbursements pertaining to bingo games and raffles and that such records are subject to audit by the County Internal Auditor? Yes ~ No . m Any organization found in violation of Section 18.2-340.10 of the Code of Vi.r~ini~ authorizing this permit is. subj ~e~ to having such~permit~revo,ked and.an.y.org~za~ tion or person, shareholder, agent, member or emp±oyee o~ sucn organlza~lo~ violated Section 18.2-340.10 or Article 1:1 of Cha,pter 8 of Title 18.2 of the Code of Virginia may be guilty of a felony? Yes ~ . No . Has your organization attached to this application each of the following? A. A copy of the organization's charter, articles of incorporation, bylaws, and other legal d~ts which describe the specific purposes for which the organization is chartered or organized? Yes/ No '~- . ~ ~- ~¥~ B. A copy of a resolution of the organization's board of directors auth~o.r~z~)?he under- signed to apply for t_his permit? Yes/' No ~ . ~ ~ ~~ C. A ch~ck in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee? Yes ~ No . No~\' D. Additional pages where 'necessary to fully cc~plete this application? Have you and each officer of your organization read the attached permit and do you and each of you agree on behalf of the organization to ccmply with each of the conditions therein? Yes ~ No . I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434 of tb~ Code of Virginia, that all the above questions have been cc~pletely answered and that all the statements herein are true to the best of my knowledge, information and beliefs. seals - Signature of A~licant ress - STATE OF VIRGINIA COUNTY OF CHESTERFIELD I, ~ ~ ~_ ~%. ~.. ~. ~ a Notary Public in and for the County and State afore- of ~~~k~,~. ~~organization and whose name is signed to the foregoing appeared before me this day and acknowledged, subscribed and swore the sams before me in the jurisdiction aforesaid. My Cc~mission Expires: Given under my hand this ~4~-day of Notary blic INTELLIGENCE :RNATIO OuR · $1A.T~ONS · October !~, 1901 Chesterfield County P. O. ~ox 40 Chesterfield, ~t?~. ~5832 bar: Sir ~ Please be ,~dvised th_a~ in ~ special meetin~T of the boa.r~_ of directo~rs of ~e Richmop~.! ,Tames River Lions Club on this date, our member ~,?artin C. Heinike who resides at 1609 Fybla Rd. 7%ichmond Va. 2x236 was rdsolved ~o Ye authorized to make a?~lication to you for our a!ubs t~rmit for bj.n~ operation for 19U2. ~.s,o;]i~closed a:~ the Constitution and ~y-Laws of both Lions ~lubs tlntern~,tiona!j and of our local oper~,t~n? dist~,.~ict. I.,IBE:R'TY. * INTE:LLIOE:NCE. OUR * N~KTiONS 4. SAFETY' 1609 Hybla Road Richmond, VA 23236 October 26, 1981 Chesterfield County Chesterfield, VA 23832 Attention: County Administrator With this letter we are requesting renewal and extension of our organizational permit to conduct bingo at the Bishop Ireton Center, 3300 Old Courthouse Road on Friday evenings. Please send me all papers and forms necessary to complete this renewal. APPLICATION FOR A PERMIT TO CONDUCT BINGO CJ%~S OR RAFFLES ~ undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, 1950, as an~_nded, requests the Board of Supervisors of Chesterfield County to issue a per~t to conduct bingo games or raffles during the 1'982 calend~r year. In support of this application, the applicant offers the fo]lowing information under oath: 1. A. Proper name of organization: Yeterans of Foreign Wars Na~ional ~eadquarters, VFW ~uil~Trrg" B. Address of organization's headquarters: ~n~ ¢;itv_ ~4i~ouri 64111 C. Address where all records of receipts and disbursements are permanently filed: VFW Post #2239 D.Nam~ and address of owner of the property described in C above: Robert E. Lee Post #2239 '-:ctcrans ef Foreign Ws.r~ ~f the U.S.; inc.:P.0. Dox 67, Col. Hts., VA. E. T~ of permit applied for: Bingo gan~s XX Raffles XQ[ · F. Address or addresses where binqo gan~s will be held or raffle drawrings conducted: Robert E. Lee VFW Post #2239 Ecutc ~i North, P~O~ _~ox .,~67: Colonial Heights, Virginia 23834 · h~: ~nis permit is v~lid only at the a~ location. G. Dates or days of wL=ek and t~s of day wh2en biogo ga~es ~r~affles w/ll be held at Saturday oI each wee~, ~3upm above address or addresses: 1470~ ~ efferson ~)$vis Highwa:f . . 2. A. Date %Vnen organization was fouulded: May 17, 1949 ,~ B. Has your organization been in existence and met regularly in Chesterfield c~3n~ ~ty t~o years i~iately prior to making this application? Yes Y~ 5k) . _ C.Is your organization currently and has your organization always been operated in past as a nonprofit organization? Yes XX No . D. Tax Exempt Status No. (If Applicable):~'~.35-Se.D,tig~n, 59~_~_)..~_ Internal Revere ~od E. State the specific type and purpose of your organization:Fraternal~ patri 0%iC historical and educational, to preserve and strengthen comradship among its members, gu~mxm~ ..... worthy ~..,~,~" ~,, ...... ~+""+~-~.~ +~".~.~ -.-~'~-~ and history of our dsad snd to assist their widows and orphans, to maintain true allegiance to the Government of the U.S. and fidelity %o i~ Constibutlun and laws. F. q~nis application is for a new permit ...... or a renewal pe~rmi_t_~¥ (if for G. Gross receipts frc~u all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period i~iately prior to the date of this application: 1st quarter $ 31; 891.7 ~nd c~te$ 35,678.35 3rd queer $ 33 '. 636.50 4th c~]arter $55. 373.35 3. Officers of Organization: Ac]dress: President:~Cmdr)Ulaude E. Uordan . 510 Battry Place, Col. Hts., VA 23834 vice President:~Sr. VP)Uohn E. Martz,$r. 413 Crescent Ave., Col. Hts., VA Secretary:~Adj;ira ~. Phelps, Jr. . 10810 Weybridge Rd., Chester, VA 23831. Treasurer:.(QM.)John T. Latta 108 Birch Ave., Col. Hts., VA 23834 4. M~mber authorized with th~ organization to be responsible for conducting and operation of bingo games or raffles: Name:John T. Latta . Dddress: lOM Ri rmh Ave.; 0ol. Hts.: VA. 23~34 Hc~ne ~lephone Nu~r5 26- 1418 .. Business Telephone Number: ..................... :-, u,: .:~.~.o. ~-,u ,,~er* of the organiza~Lon fully the following: A. It is a violation of law to enter into a contract with any person, firm, association, organization, partnership or corporation of any classification, whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes XX No . B. The organization must maintain and file with the County Internal Auditor on or before November 1, cc~plete records and disbursements pertaining to bingo games and raffles and that such records are subject to audit by the County Internal Auditor? Yes XX No C. Any organization found in violation of Section 18.2-340.10 of the Code of V~'rginia authorizing this permit is subject to having such permit revoked a~d any organiza_ tion or person, shareholder, agent, member or ~ployee of such organization who violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felonY? Yes XX No 6. Has your organization attached to this application each of the follc~ing? A. copy of the organization,s charter, articl ' ~ ~e~alA_d~ts which describe the sr~i 4~ e_s.__o_f in ~c~u~por.atl.on,i bylaws, and other ~zem or organized? Yes XX ~ . Fuz~se~ ~or wnlc~ the organization is B. A copy of a resolution of the signed to ~za~on's board of directors authorizing the under- apply for this permit? Yes_ _y_]f No C. A check in the amount of $25.00 payable to Treas r, Chesterfield Countv as an application fee? Yes ]fX NO 7. ~ ........... ~3 zui&y cc~plete this a licati ? · ~= yuu ar~ eacn officer of ~,~ or~--:- -. _ PP On- Yes_ each of you agree on behalf of the organization to ccmply with each., of the conditions therein? Yes~___ ~_____. ~ ~zaulon read tJ%e attached permit and do you and 8. I herebYlc~ar or affirm under the penalties of perjury as set forth in Section 18 ,. that all the above questions ~ ~ 1 beliefs, u~ slants herein are trt~ to the best of~--¥.~u--~-~-~ccmpl.ete~ly answered and ~,,~ ~uwie~ge, lnzormation and S o ~ Commander (President)  Post Colonial HeiKhts' Virginia 23834 STATE CF VIRGINIA ~ OF CHESTERFIEIn I~ Vera D. ~astman , a Notary Public in and for the County and State afore- ~ Post Commander said, do hereby certify that Claude E. Jordan in his capacity as ~Presiden~ ) . of VFW Post #2239 (Colonial Heights ) organization and whose nam~ is signed to the foregoing appeared before m~ this day a~ acknowledged, subscribed and swore the same before mm in the jurisdiction aforesaid. Given under my hand this ?th day of November 19 81 My Commission Expires: Januar~ 31, 1984. Nokary Public VETERANS OF* FORBGtt OF THE UNIT]ED STATES FOUNDED 1899 AN ASSOCIATION OF MEN ~/HO HAVE FOUGHT AMERIC:A~$ FOREIGN ~/ARS ON LAND~ SEA AND IN THE AIR. DEPARTMENT OF VIRGINIA WARS ROBERT E. LEE POST 2239 ROUTE I NORTH~ P. O. BOX 67 PHONE (804) 748-4896 COLONIAL HEIGNT$~ VIRGINIA 23834 November 9, 1981 Mr. Richard L. Hedrick County Administrator Board of Supervisors Chesterfield County Chesterfield, VA 23832 Dear Mr. Hedrick: You will find attached herewith permit application by Robert E. Lee Post #2239, Veterans of Foreign Wars, requesting permission to conduct bingo games and/or raffles at the Post Home during Calendar Year 1982. A copy of the State Corporation Commission 1981 annual report and Post #2239 Certificate of Incorporation, together with a check in the amount of $25.00, are also attached. The required financial report was forwarded to the County's Internal Audit Department on October 26, 1981. We trust that you will act favorably upon this request and will so advise us promptly. Yours very truly, Tra B. Ph&lps,l, Jr. Post Adjutant l( [ Secretar~~ . ,. , COMMONWEALTH OF VIRGI STATE CORPORATION COMMISSION NOTICE OF ASSESSMENT OF TAX Y 052C~1~':"q REGISTRATION FEE AND FRANCHISE TAX FAILURE'TO PAY ON OR BEFORE MARCH 1 WILL RESULT IN 5% PENALTY AND INTEREST AT 6% PER ANNUM UNTIL PAID. TO PAY FOR TWO SUCCESSIVE YEARS WILL RESULT IN AUTOMATIC DISSOLUTION OR AUTOMATIC REVOCATION OF CER1 OF AUTHORITY. THIS IS THE ONLY NOTICE OF ASSESSMENT REQUIRED BY LAW. W)o PJiG£ CHEELEY X v CLERK OF THE COM~ LEE' POS1 NO. ZZ39~ VEIER~N5 OF FOREZB~ ~ARS OF ~H~TREASUREROFWR~ ~]~ ~O~L~'V ~D ~AKE CHECKS PAYA SEND TO: CLERK STATE CORPO~TION COLON]AL HEIGHTSt VA' Z~83~ ~ PmO. BOX1197 RICHMOND, VA. 232 KEEP FOR YOUR FILES ~,'~--~'LL"U t;t'll:t;K IS YOUR CLASS / FILE I.D. MAXIMUM AUTHORIZED CAPITAL STOCK REGISTRATION FEE FRANCHISE TAX DON£ST~[C .NONE ~ ,. ]0.00 PAY THff Z -r Z m .q > o o © < m © r~ .q r'fl r- >.~o z 03: Om ~ > ~o ~ ~m~ ~ ~ z -o 0 Z MF~O FOR RECORD TO I~IHOM IT MAY CONCERN: Attached hereto is a true copy of the minutes of the Robert E. Lee Post 2239, Veterans of Foreign Wars regular business meeting open to the general membershio for October 15, 1981 in which the membership authorized the undersigned to for this permit. R.E. Lee Post 2239, VvW CERTIFICATE OF I?~C0R~0RATION OF i1951 ROBERT E. L~E POST NO. ~, ~ ~ OF F0~IGN WA~S 0F  .~ T~ ~D STA~, INCORPORA~, ~ ~s ~a to certify that ~e he,by associate o~selves to establish a n~-stock ~~ ~non-pr~i~ Gorpo~ion, ~d~ a~ by virtue of Chap~ 1~ of ~he Oode of V~ginia of ~~_/; 0 and ao~s a~nda~ory ~hereof. for ~he purpose, and un,er ~e ~ora~e n~e, her~ ~.,~ ~, ~ T~ n~e of ,he Gorpor.~on s~ll be Robert E. Lee Post No, 22~9, Verbena cf Foreign Wars of the United States, Incorporated, (sponsored by, and on behalf of and to oo~duot cer*~sln activities of Robert E. Les P~s~ No. 22~, Veterans of Forei~ Wars ~ ~ United S~a=es, a 3~ordlnate anl~ of ~ho Vets~ns ~ Pcrei~ Wars of ~e United S=a~es, a nati~al orgariza~ion of veterans c~'~ered by ~he C~ss of ~ ~nl=ed ~a~es of .~ri~, b7 an a~ kn~n as Public ~Aw No. ~, ~ven~7 F~r~h Congress, ~ ~y 28, 19J~} ~ ~e principal office of this .C~po~tion s~ll be l~ated In ~he City of Colonial ~i~s, O~s:erflel~ County, V~ginia. ~ ~o~o~ d~a no~ contezplate pecunia'r~ gain or profit', incidental or otherwise, ~o itse~ ~ members. ~ purposes for whl~ l: is foxed are as foll~s: ~ternal, patriotic, his~orIcal, and educational ~o preserve and a~rengt~n perpet~e the memory and e~adeship am~g its ~mbers; ~o assis~ worthy ~des$ :o ~ ~s~o~ of our dead, and to assis~ ~heir widows and orphans; :e ~in~aln t~e allegia~ce ~O ~he ~ern~ of the United g~ates of America, and fidelity to its C~stitu~i~ ~ amd ~wa; te fos~er t~e pa~otiSm; ao ~ln:ain a~ ex~end ~he Ins~ituti~s ~ Ameri~am ~raedom and to preserve the United States from her enemies whomsoever; to have perpetual succession with power to sue and bc su~d in the Courts of Law and Equity; to receive, hold, own, use and dispose of such real estate, personal property, money, contracts, rights and privileges as shall be deemed necessary and incidental for its corporate purposes, and especially to sponsor, nmnage and perpetuate a home and club facilities for the social and recreational enJoy~ent of the members and Auxillarycf Robert E. Lee Post No. 2259, Veterans of Foreign Wars of the United States in its activities as a subordinate unit of the Veterans of Foreign Wars of the United States, a national Organization of veterans chartered by the Congress of the United States of America, by an act known as Public Law No. 830, Seventy Fourth C~rese, May ~3B, 1936. ARTICLE IV. The affairs of the Corporation are to be managed by a Board of Directors con- slating of not lees than three or more tkan sixteen who shall be elected by the me,abets and the vacancies in such number shall be filled by the remaining Directors. ARTICLE V. Boot!on 1. T~e names and residences of the Directors who ·rd to manage tho affairs of the Corporation for the first year of its existence (or until their successre are elected and installed), together with the names, residences and P~st Office Addr,~sses of the President, Vice-President, Secretary, and Treasurer of the Corporation are as follows: OFFICERS A~D DIRECTORS A. E. Kidd President Joseph 3.. Baird Vlce-Pcesident L!ndley H. Grubbs Secretary Paul T. Price Treasurer Allan W. Baldwin, Phillip Marie Thienel, Isaiah R. Ramsey Bu~ton C. Trmylor W. O. Unswcrth, ~rin J. Eckler, ~a~a E. ~ic~n, ~d W. ~n~, Sr., ~or~ V. Pe~ A~ew, Jr., 215 Westover Ave., Colonial Heights, Va. Rt. ~ Box 376, Richmond, Virginia P. 0. Box leE, Retersburg, Virgin ~a P. 0. Box 2~O, Petersburg, Virginia DY ~CTORS ~9 Jackson Avenue, Colonial Heights, Va. 8A Colonial Co~rt, Colonial 5~lgh~s, Va. 214. E.'Westover Ave., Colonial Heights, Va. 90~ Lafayette Ave., Colonial Heights, Va. P. 0. Box 8~, Petersburg, Va. R.F.D. ~2, Box 2~, Petersburg, Va~ Mounted Route V, ~topewell, Virginia. 817 Lafayette Avenue, Colonial HelgF: s, Va. 1Al8 Washington St., Petersburg, Va, ~IB Jefferson Avenue, Colonial Heights, Va. ~ction 2, The Directors shall choose from among their number s President, Vice- President, Secretary and 'Treasurer, the last two offices ~y be held by one person. ~ARTIC I2~ 'vi. Tbs duration of this Corporation shall be perpetual. ARTI C~E VII. The amount of real estate which this Corporation may hold at any time ia limits to 1000 acres° ~cction 1. There shall be one class of me:~bore in this Corporntion, namely~ active members. ~ Section.. 2. Active membership in this Cor.~cra~ion shall be limited to those persons now active me~bers of Robert E. Lee Post No. 2239, Vete~.ans of Foreign Wars of the United States, ~nd to such p~sona who shall bo admitted to a otlve membership therein, in accordance with tl~ By-L~ws of this Corporation, Seotlon 5o Membership In this Co~poration, and all rights of a member' as such, ehall cease up~ the terminatl~ ~f active m~mbershlp in said Robert E. Lee P~st No. 2259, Veterans of Foreign Ware of t~e United States. naction 4. The power to make ~d alter By-Laws shall be in the Board of Directors, who shall be r~sponsible for the management of the affairs c~f said Cor- poration; but such By-Laws may be altered or repealed and other By-L~wa adopted by maJorit2 vote of active me~bers present at a regular or special meeting. TN ~TT~$$ WHEP~EOF, WE, the Hnderei~ned do hereby aubscrlbe to ~he above certi- ficate of incorporation, this the 29th day of Movember,, 1~50. Armistead E. Kidd Paul T. Price Llndley R. Grubbs Brats of Vlrg~ia, City ~f Petersburg, I, ~elen A. HowertOn, a Notary Publi~ of and for the City aforesaid, in the Stat~ of Virginia, do hereby certify tha~ A. E. Kidd, Paul T. Price and Lindley R, Orubbs~. whose na~es are slg~ed to the foregoing writing, bearLng date cfi November 1~50, have acknowledged the sa~ befor~ ~e ir. my City aforesaid. Given under my hand this 50th ~y ~ November, 1950, My-~s~on expires Au~ 1, 1951. ~leu A. H~e~ton, Notary Public. ~: In the Circuit Cou~ for ~e County of ~s~erfie~. XN T~ ~R OF: Certificate of~[~o~cra~on ~obert E. Lee Pcs~ No. 2239, Veterans of F~el~ Wars of the United S~ates, Inco~ora~d. ~ foregoing Certiflca[e of ~ncorp~atl~ ~ R~er~ E. Lee Post No. 223~, Veterans of Porei~ Wars ~ the United S~tes, I~o~om~ed, was p~sented to ~, J. ~r~d ~efferson, Jr., ~udge of the CIr~l~ Court ~ C~sterfMld County, Vlrg~ia, In term time, and ~vi~ been exa~ned by me, Z hereupon asce~atn aud certify he~n ~at t~ ~rs~s siding and acknowledging the foregoing Certificate ~e of g6od ~1 cha~cter and suitable and proper persia to be inco~orated for ~ purpose set for~ in ~he said C~rtificate of ~ncorporatio~. I further certify ~ha~ th~ sa~ ~rt~lcate of Zncorpora~lon is, In my opinion, sig~d and ac~owledged in accordance ~ the require~nts ~ C~pter 13, ~le ~, of the C~e of Vl~inia for ~uch cases ~de ~md prodded. ~iv~ ~der my ~nd t~s tth day of ~cember, 19S0. ~. G. ~efferson, Jr., Ju~e. CO~AL~ OF ~RGINIA ~PAR~T 0F ~ STA~ COHP0~TION City of ~chm~, ~th day of Dece=b~. 1~O. ~ accompanying certificate for incorporation, t~et~r wl~ the char~er fee ~qui~.d by law, ~ving been preached tO ~he State Corporation C~ssl~ by E. E~d, Pa~ T. ~Ice and Llndley R. O~bba, a~d ~e Hon. ~. O. Jefferson, Jr., Yudg,~ ~f ~ Circul~ C~r$ oF C~s~erfield C~nty, ~ving cer~l~ed ~ ~he' said ml~lng maid certlfica~e are ~ go~ moral c~rac~em a~ suitable ~d p~oper to be incorporated for the purposes therein set forth, end that the said has been signed and acknowledged by said sppllcante in accordance with law, ~he ~Corp~a~l~ C~Ission ~vI~g examined said certlfica~, n~ decl~es =~t ~he said sppllcauts have c~plled wi~h t~ req~reme~ts of law, and have en~Itted ~o m c~rte~, a~d i~ ls ~herefore orde~d ~a~ t~y and ~ir associates and ~, s~ they are, ~reby ~de a~d crea~ed a body, 9olitl~ a~ corpors~e, under a~ by t~ name of R~ert E. ~e Post No. 2~9, Veterans of Forel~ ~ars of t~ Umlted States Incorporated, upon ~ term~ and condltlo~, and for the 9u~ose~ set forth in oer~lficate, with all the powers and prlvilege~ c~ferred a~ subJeo~ to all the c~- dittons and re~ricti~s imposed by law. And said cert~lcate, wl~h this order, Is hereby ordered to be a~Itted to record. Corp~%e ~al W. Na~hall. Klng, C~i~n Attest: N. W. Atkins~, Clerk of ~he C~lssion. C~un~eal~h of Virginia, ~ffice ~ 3~a:e Co~oration Co~i~sl~. ~n ~ Cl~y of Rlchmo~, ~e llth day of. December, 1950~ ~ forgoing Cha~e~ ~ Ro~r% E. ~e P~t No. Z~9, Veterans of Foreign Wars of ~e United S~tem, Incor- porated, was this day received a~ duly adorned ~o rec~d ~ t~s office and i~ ~reby ~rtlfied to t~ Clerk of She Cl~c~t Cour~ ~ C~sterfIeld 'County, acc~d~g ~o law. State Corporati~ C~ssi~. ~2: W. ~rshall K~E, Chairman Attest: ~. W. Atk~son, C!e~ ~ the C~lssion. ~A: In ~he Clerk's Office ~ the Circuit Cour~ of C~aterf~ld, t~ l~th of ~anuary, ~951. ~$ forgoing c~mrter ~nd certificate of the S~a~e Corporation C~la~lon thereon wa~ received, ~uly ad-~t~ed ~o ~c~d~ auIy spread, and l~ n~ certified ~o ~he Clerk of ~e S~a~e Corpora~l~ ~o~lsslo~. ~ste: RESOLUTION AUTHORIZING COMMANDER CLAUDE E. JORDAN TO APPLY FOR PERMIT TO CONDUCT BINGO GAMES AND/ORRAFFLES DURING CALENDAR YEAR 1982 Extracted from the minutes of Robert E. Lee Post 2239 VETERANS OF FOREIGN WARS meeting held October 15, 1981 at the Post Home: "It was moved by John T. Latta, seconded by Ronald Fisher, that an application be made by Commander Claude E. Jordan to the County of Chesterfield to renew its permit to operate Bingo Games and/or Raffles during calendar year 1982." Motion unanimously adopted October 15, 1981. This is to certify that the above is a true copy of the motion passed at the regularly scheduled Post meeting of the membership held October 15, 1981 at the Post Home. Signed:Ira--B. Phelps, Jr.I · Post Adjutant I November 18, 1981 A/~PLICATION FOR A PERSLIT TO CONDUCT BINGO GAMES OR RAFFTF..q The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, 1950, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles during the ~ ~ calendar year. In support of this application, the applicant offers the follc~ing information under oath: 1. A. Proper name of organization:~AD0bd~00~ ]~16~ ~6~/OOL/~T~LfT;d . B. Adkiress of organization's headquarters:~D/ _~? ' ~ ~. ~|d~/~0N~)~ 2~3~ C. Address where all records of receipts and disbursements are permanently filed: D. Name and address of owner of the property described in C above: E. Type of permit applied for: Bingo games L/ Raffles . F. Address or addresses where bingo games will be held or raffle drawings conducted: NOTE: This permit is valid only at the above location. G. Dates or days of w~ek and times of day when bingo games or raffles will be held at above address or addresses: ~a~Nf$ DAY -7~m- Ib~l~ - D~IN( ~,~ ~E;~R. 2. A. Date when organization was founded: ] 9 & ~ B. Has your organization been in existence and met regularly in Chesterfield County for t~o years JJm~diately prior to making this application? Yes ~" No . C. Is your organization currently and has your organization always been operated in the past as a nonprofit organization? Yes ~" No . D. Tax Exempt Status No. (If Applicable): ~ E. State the specific type and purpose of your organization: F. This application is for a new permit or a renewal permit ~ (if for renewal permit, answer G below). ' · G. Gros___.s receipts frcm all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period irmediately prior to the date of this application: 1st quarter~J ;~. OO 4th quarter Officers of Organization: President: . ~ 0AN Vice Presi~t: ~IL~ S~c. re ~tary:.~ 2nd quarter 3rd quarter Address: Me~ber authorized with the organization to be responsible for conducting and operation of bingo gangs or raffles: Name: ~K ~ ~ R~LJ~ J~ . Address: 4~bl ~"IT~$TON~ ~ Hcme Telephone Number A g- 54& ~iness Telephone Number: 743-I A DO you, each officer, director and member of the organization fully understand each of the following: A. It is a violation of law to enter into a contract with any person, firm, association, organization, partnership or corporation of any classification, whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes /'"~' No . B. The organization must maintain and file with the County Internal Auditor on or before November 1, complete records and disbursements pertaining to bingo games and raffles and that such records are subject to audit by the County Internal Auditor? Yes / No e C. Any organization found i~. violation of Section 18.2-340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any organiza- tion or person, shareholder, agent, member or employee of such organization who violated Section 18.2-340.10 or Article 1.1 of C~pter 8 of Title 18.2 of the Code of Virginia may be guilty of a felony? Yes ~.w No . Has your organization attached to this application each of the following? A. A copy of the organization's charter, articles of incorporation, bylaws, and other legal documemts which describe the specific purposes for which the organization is chartered or organized? Yes ~ No . B. A copy of a resolution of the organization's board of directors authorizing the under- signed to apply for this permit? Yes C. A check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee? Yes / No . D. Additional pages where necessary to fully complete this application? Yes ~' No Have you and each officer of your organization read the attached permit and do you and each of you agree on behalf of the organization to ccmply with each of the conditions therein? Yes v' NO I hereby swear or affirm under the penalties of perjury as' set forth in Section 18.1-434 of t_he Code of Virginia, that all the above questions have been ocmpletely answered and that all the statements herein are true to the best of my knowledge, information and beliefs. WITNESS, tthe~follow, ing signatures and seals: Signature off Rpplicant Ti e Address STATE OF VIRGINIA COUNTY OF CHESTERFTW~n · , ~P--~PZ~ ~.~~~,a ~ Public Ln and for the County and State afore- of /~/_///~.~~/~ ~=_/~.~_~ organization and whose name is signed to the f°re~i~~oeai~~-'~his day and acknowledged, subscribed and swore the same before me in the jurisdiction aforesaid. _ My Cc~m%ission Expires: My Commission Expires November 2B, !932 Given under my hand this ~ day of Notary Public ~ -2- can ~ a~d up~ r~o~n ~ a ,~r a~d approval -3- ~~ ~ o~c~ b. l~ v~ce-~~: 5~ ~ ~y ~ ~ ~ ~ ~ve ~ ~ ~ ~o~~. ~ ~e ~ ~~ ~ a~ve ~ ~e ~ ~ve 1. A. Proper name of organization: ~%~>~ ~¢'r~-' ..~~ . B. Address of organization's headquarters: \ ~DOrJ - C. Address where all records of receipts and disbursements are permanently filed: D. Name and address of owner of the property described in C above: E. Type of permit applied for: Bingo games .... Raffles ~ ' F. A~dress or addresses where bingo games will be held or raffle drawings conducted: NO~: This permit is valid only at the above location. G. Dates or days of w~ek and times of day when bingo games or raffles will be held at A. Date when organization was founded: %q ~ ~ ' ' ' B. Has your organiZahion been in existence an~ met regularly in Chesterfield County for two years inm~diately prior to making this application? Yes ~/' No . C. Is your organization currently and has yOUr organization always been operated in the past as a nonprofit organization? Yes ~,' No D. Tax Exempt Status No. (If Applicable): E. State the specific type and purpose of your organization: This application is for a ne~q permit permit, answer G below). let q~3srter 4th quarter Officers of Organization: President: Vice ~esid~t:~a.. ~ ~,'~~ ~~er: __or a renewal ,permit ~/ (if for renewal Gross receipts frcm all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period iim~diately prior 'to the date of this application: 2nd quarter 3rd quarter ~.. ,~tjD ~2X-~'j~i M~mber authorized with the organization to be responsible for conducting and operation of bingo games or raffles: Name: ~"~(,.,%,_ ~.L~.,~_.,,z ""~.-K~.,_,,.,~-..~..,r.,,.,~' Address: ,,~,"_)--~. ,~.~l~.! ~ Do you, each officer, director and member of the organization fully understand each of the following: It is a violation of law to enter into a contract with any person, firm, association, organization, partnership or corporation of any classification, whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes ~/ No . The organization must maintain and file with the County Internal Auditor on or before November 1, cc~plete records and disbursements pertaining to bingo games and raffles and that such records are subject to audit by the County Internal Auditor? Yes w//No C. Any organization found in violation of Section 18.2-340.10 of the Code of Virginia authorizing this permit is~ subject to h~ving such permit revoked ahd any orgaRiza- tion or person, shareholder, agent, member or employee of such organization who violated Section 18.2-340.10 or Article 1.1 of ?~r 8 of Title 18.2 of the Code of Virginia may be guilty of a felony? Yes No . 6. Has your organization attached to this application each of the following? A. A copy of the organization' s charter, articles of incorporation, bylaws, and other legal documents which describe ~ specific purposes for which the organization is chartered or organized? Yes ~' No . B. A copy of a resolution of the organization's board of directors authorizing the under- signed to apply for this permit? Yes ~/ No . C. A check in the amount of $~5.00 payable to Treasurer, Chesterfield County as an application fee? Yes :/No . D. Additional pages where necessary to fully cc~plete this application? Yes No 7. Have you and each officer of your organization read the attached permit and do you each of you agree, on behalf of the organization to comply with each of the conditions therein? Yes ~' No . 8. I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434 of the Code of Virginia, that all the above questions have been completely answered and that all the statements herein are true to the best of my knowledge information and beliefs. ' WITNESS the following signatures and seals, l. ~__~itle~ / signature of-Applicant ~ STATE OF VIRGINIA COUNTY OF C~C'TERFTRI,D I, ,~//~,,'1 (Jore_~ , a Notary Public in and for the County and State afore- said, do hereby certify that .~Q£O. ~r{~ ~ ~ in his capacity as of ~_~i~C~ ~'~ )7~ ~C~;VT~ organization and whose name is signed to the foregoin~ appeared before me this day and acknowledged, subscribed and swore the same before me in the jurisdiction aforesaid. _ , My Oa~i~,~ssion Expires: Given under my hand this ~ day of Notary ~ublic November 17, 1981 The Board of Directors of "Sing Out South" hereby authorize Mrs. Arlene M.~Hanks to apply for a Raffle permit in Chesterfield County. Ralph H. Thurston, President Inez J. Thurston, Vice President Arlene N. Hanks, Secretary, Treasuser SING OUT SOUPH, INC. z~~' .... 5000 ~eulah Road - ~ ...... Richmond, Virginia 23234 ~e want to start out telling you a little about the philosophy of Sin~ Out South. Every person is born witn a light i~side him. If you don't believe it, look into the face of a baby: We keep the light bright o~ put it out through the choices we make. Sing Out South is trying to help young people make the right choices. Ne have people in Sing Out ~o~th who care about God and about people ut we accept people as they are. Therefore, we get young people who have been involved in drugs, alcohal, ect. Our purpose is to change the world beginning with ourselves. ~e realize this can't be done without []od. Our conviction is: ~e can preach, we can teach, we can brag, we can nag, we can sing, we can make the rafters ring, out if we don't start with ourselves, the world will never be different. Up with People-everywhere: Sing Out South was born on the first Thursday of September, 1965. ~rs. R. H. Thurston, Mr..~ob Piper and Mrs. ~ary Henderson were the first adult advisers. We started with seven white youth, and the second week the St. John's Gospel Chorus, brought by Mrs. Henderson, joined, and black and white have worked together with this idea in Sing Out South ever since. We have played a very important part in the life of the City of Richmond, the state and the nation. We have been able to carry our idea into the White House, the Governer's ~ansion, the office of the City ~anager~ into the government and state offices of many states; into high schools, colleges, national organizations; into nursing homes, senior citizen centers, chorche~. We have carried out message into the Communist courf~ies of Romania, Russia and Poland. People from every color, class and creed have been in out audiences as well as our cast. Sing Out South has been an important part in the history of America. We were the only group of young people in America, with the exception of the national cast of Up With People, to travel with t?~e sole prupose of uniting all people, no matter what their race. When we uegan, we would ~o into a show with people so prejudiced they would not even a~plaud. As 'they heard the message of our songs, many changed, oy the time we sang "What Color Is God's Skin?" they were responding, often giving us a stand- ing ovation at the end of the show. We were pioneers in different races moving as one. There was no integration at all at that time. Therefore we were confronted Dy much opposition. One night near Clarksville we were ~reeted with on the window in bold letters, "The Ku Klux is watching you." ~e were not able to get into many places to eat because of out integration. Three crosses were burned on our Director's front lawn. ~ut none of these things ever stopped us from promoting the face that God wants every man, regardless of his color, class or creed,t~,live and respect every other mart. The show is just @ vehicle-a tool-and only a means by which to "reach out" to people with our idea; to communicate with the public; to encoutage individual involvement in public affairs; to realize that man can improve his life and the lives of others through giving and sharing and caring; to let the world know that all the youth of today are not corrupt and purposeless; to tell them through our songs, and show them through our actions, that we care aOout the direction our country is going; to start with ourselves by caring for the people in Sing Out Somth, our families, schools and church, and then out into the world. SING OUT SOUTH ,~ O I DELI ~ ~o The board of Directors, Adult Advisors, IViusic Directors, the Steering Committee and the cast of Sing Out South welcome you to our family. All organizations have to have guidelines, but we hope we won't have to assert out authority at anytime. It will be up to you: We belive you came to Sing Out South because you want to 0e a part of buiidin2 a better world beginning with yourself, and we will expect you to conduct yourself in a way that will not dishonor what ¥~F: are trying to do. ' These guildlines have been drawn up so that we will not have a misunder- standing with anyone about what Sing Out South is meant to do. After reading them and considering what we will expect of yoR, you can make a clear decision as to whether you want -to become a part of us. We want to make it perfectly clear to you that you are joining us of 3our own accord, we are not joining you. Therefore, we will not change our philosophy to meet your requirements, but we will expect you to con- form to ours so that together, we can accomplish our goal to build a better world, beginning with ourselves. Unless you are new and have not learned the show, you will be expected to participate. 1. The age limi~ is 13-25. If there are any exceptions, they will be made by the Steering Committee and the Adult Advisors. Conduct is important to any group who wants to change the world: Therefore the following guidelines are stated Before you make the decision to become a member of our family. a. Smokin~ and drinking_ cannot lift anyone up. We are interested in upping people in every way, therefore we will expect your witness to ~e positive ~n these areas. We will expect you to comply: O. Any member using, possessing, or selling illegal drugs will be asked to leave Sing Out South and the information will be passed to their parents. c. Abusive lan~age will not be accepted. We want to be different, so much so, that it will show by the things we do or don't do. Therefore filthy t&~-cursing-slander and bickering will not De tolerated. These things not only ruin your witness,, they will also divide and tear down the cast. Anyone spreadihg rumors will be warned and then asked to leave, if they continue. We do not need bullies, troublemakers, backbiters, etc. The tongue is s sm~ll member of t~e body, but it can tear any group into pieces and cripple its purpose ~f it isn't contrilled. 3. A_Dpearance is important tho--- we will expect you to come to: (guidelines page 2) ~ i3_e__h_ear_s.E._l- weazqng shoes, hair combe~ and styled, clothes neat and clean and covering you in the pruper manner. :,'rom time to time we have guest and we need to present our'selves in the right way. ~_I~PyD~.S_~ - ~ear ypur outfits unless otherwise told. You ay br~.ng cloths to change into aftez, the show- but- onl[ Sunda~ E~ (dress, dress pa~ts, pant suits) c .1,0__u_t_9_f_~_o~_n_~ho_wg- ~_f_o_u_fn_a~__W?ar _o_n~ly__S_u_n_d__ay dress. This means no dungarees, coruroys, tennis shoes, T-shirts with advertisements, halters, halter' dresses, short short dr'esses. On a long trip when we do not have to meet the public when we arrive, we will work out other arrangements. ~hat we do or what we look like before and after shows is as important as what we do arid say on stage ', ' 2.Upon arrival, only those who are selected will go in to meet the perso~ in charge. .['he others will wait with the equipment. The Steering Committee, ,~]u'. s:c' Directors, and Adult Advisors will have the authority to refuse to allow you to participate if you do not meet these standards. I'ransportation- ~ecause of the gas shortage we will take only the amount of cars necessary to transport the number of people involved, unless work schedule doesn't permit· If drivers are reckless we reserve the right to refuse to let the cast travel with them. 5. :{ehearsals: a. ~here will be no rehearsals without at least one appointed adult advisor· b. Only Sing Out music should be rehearsed during the rehearsal hours of 6:30-9:00 P.M. If you want to jam, do it before 6:30. c. There will be one break during rehearsal. The ~usic Directors will advise you when this will be. No one is to leave the rehearsal without approval of one of the advisors or the Music Directors. EGuipment: a. All equipment 'belonging to Sing Out South must be kept in the van or in the storage room at the Thurston's. This is not to deprive anyone of anything, but youth come and go and our equipment is lost in the process. If we have only one place to keep Sing Out South material, we will know exactly where to put our hands on it. In times past, we have had much trouble keeping up with our equip- ment. This will eliminate any hard feelings. The equipment must not be taken to anyone's home without the approval of the Board. b. Sound equipment is fragile-please do not throw it around. c. We will have a Committee to ~handle equipment, but everyone will help. Everyone will help load and unload the van and learn how to set up the equipment so that in case of an emergency, anyone could operate the sound system. (g~idelines page The van will be kept at the ~hurston's except in cases of emergency. This is due to the fact that we do not want to risk 'the equipment in the van in densely populated area in case of vandalism. Green Room is to be above all other funtions. This is the building block that holds all other functions together, therefore: Everyone is to attend: Room) (no setting up or taking down during Green Green Room is not a place, to air your problems: it is a place to renew your apirit and the life of Sing Out South. Green Room will be held in the middle of practice and before every show. This is were we share the deepest things in our heart. Come to Green Room prepared to give something positive. Have your guid- ance in the morning and share it with us in Green koom. Ne have always found that lack of respect for Green ~oom and lack of part- ic].pation in G~een Room are our real problems. If we have a good time of caring and sharing the spirit will rise, the opposition will be met. 2. ~".'u s i c Director: The 51usic Director is in charge of the musicians and the cast in all areas pertaining to the production of the show· He is to work with and train the Associate Director in th~ points of the show and the idea-. He is to work closely with him, sharing some of his responsibilities with him. He will be expected to lead the cast by example, sincerely trying to portray the ideas we are introducing them to. .d. He or the Spiritual Director will be expected to lead Green Room or turn it over to the Associate kusic Director. If the Associate Music Director is not there it is to 'be given to the Adult Director. or the Adult advisor He will be responsible for seeing that the musicians practice only Sing Out music from 6:50 - 9:00 P.E. jam before f. He will be responsible for starting on time 6:50 P.M. The ~usic Director will work with the ~¢iusic Committee and the Board to select new music for the show and determine the line- up. The ~usic Director is responsible for seeing that the ~usic Committee has the new songs far enough in advance to mimeograph them in time for practice. Associate Music Director shares the responsibility to decide who will sing what songs. It is not anyone else's choice to tell someone that they can or can't sing a solo. These decision about per- formers are to be made before show time. Unless there is no one who can and has done a particular solo, a member of the cast should not be told they can sing a solo. (guidelines page 4) -~' until they have perfected it in rehearsal. Steering Committee: Will be selected by the 5~usic Directors, Adult Advisors and the Board. No one will be on this Committee unless they are sincerely striving to live the Sing Out idea. One representative will be elected by the cast. £t will consist of six young pe, ople,,~uszc Directors and all Adult advisors who care to attend· c. They will select their own chairman. They willnot meet without the presence of at least one member of the Board or an Adult advisor appointed by the ooard, fhis adult will have veto power. The purpose of the Steering Committee is to: 1. Inforce the guidelines 2. Screen new members (every new mwmber must be approved by this Committee before they can be in a show) 3. propos~ new Guidelines or bring forth any problems of con- duct to be discussed with the Board and adult advisors. ii. ~oard of Directors: a. The Board consists of: President - Inez Thurston Chairman of ~oard - Ralph Thurston Secretary- Treasurer- Arlene Hanks All business, financial and otherwise, will be voted on and/or attended to by the members of the Board or in the presence of of the ~.~oard. There will be one member of the Board (or an advisor appointed by the ~oard) at every Steering Committee meeting and they will have veto power over any action taken. The Board will inform the cast members of the financial situation of Sing Out South and discuss problems Which need the attention of all. 12. Adult Advisors: Ail adults will be requested to follow the guidelines of the youth in order to set an example for them. Any adult who wants to work with Sing Out South will be accepted on':~t~as~ terms as the youth. All new adult advisors must be approved by the Board, the Adult Advisors, ~usic Directors and the Steering Committee. The adults will be responsible for assisting the Steering Committee in enforcing the guidelines. The ideal arrang- ment would be for the Steering Committee and Advisors to work so well together that they could (one-on-one) approach anyone (guidelines page 5) who is not representing the best. 13. Committees: Committees shall be appointed by the ~oard, Adult Advisors, Directors and Steering Committee. No one is to be a committee member unless they are sincerely trying to live the ideas of Sing Out South. Committee chairman will be teachers and trainer of our ideas as they carry out their duties. Listing of Committees A. Eembership. Committee: This Committee is important in Sing Out South. When it breaks down it effects every area of Sing Out. This Commi'ttee will be responsible for new members and will: 1. ~4ake them feel at home at rehearsal· 2. Give them Guidelines and information about Sing Out South· 3. they will see that the new members read, understands and signs these Guidelines, and that the member is presented to the Steering Committee for approval before they are allowed to be in the show. b. 1. The Chairman of thi~ committee should call the Adult Director or talk to her in person each weekend, or no laater than Monday afternoon of each week to find out what will be happening. It is this Committee Chairman's responsibility to call for the informatioD, then pass it on to her/his group leaders. didn't know what was happening" is no excuse. Ways and f.,i. eans Committee: Will head up all fund raisiz~g drives. ~ill work with the Secretary-Treasurer and report monies taken in and monies spent. C. Sound and Equipment Committee: 1. This committee is responsible for supervising loading and un- loading and setting up and taking down the equipment. 2. He is responsible for training the cast in how to set up and and take down the equipment. 3. He will have a ~ular crew plus others learning all the time. 4. Two Adults will be on this committee. He will be taught how to set up and operate the sound equipment so that i~ an emergency, he can perform this service· 5. The Chairman will check and see that the equipment is all in the van before we leave any rehearsal or show. He will be respon- able for everything being where it belongs. 6. He will keep a list of all equipment and all serial numbers and check everything when it is put in the van to make sure we haven't left anything. 7 He will keep a list posted on the back door of the van or poster board at all times so that when he is not there, someone else can take that responsibility. (~uidelines page 6) D. Choreography Committee: This Committee would have one leader and an assistant who will learn new choreography and present it to the cast. They will have five of six helpers who will work with new members in learning the old chore- ography. E. Publicity Committee: It is the responsibility of this Committee to take pictures, collect pictures and programs, brochures, etc. that tell about our appearances and put them in a scrapbook. This book is to ~be kept in the Sing Out South storage room so that we can keep up with the past. F. Social Committee: This Committee would head up birthday celebration and social events with refreshments, asking different people to contribute each time. G. Band Director: 1.The Band Director is responsible for the leadership of the musicians. He is responsible for having adequate musicians for rehearsal and shows. We are not in the entertainment business. We were formed for the explicit purpose of changing the world. The musicians must keep this in mind at all times so that they will not put perfection first and put people down. All musicians may not meet your standards in the beginning. 2. The musicians are meant to have patience and love and care and teach new musicians in a way that will put over our idea of changing the world. 3. The musicians do not have the authority to put anyone out of the band or make him feel small. We are here to make him feel great: 4. The Band Director should work with the Music Director on select]r~g new music. This Committee is meant to arrange the people and the style of the cast on stage. This Co,~mittee is concerned with the style and line on st_t~e___oD~y. Direction of all else goes to the ~iusic Directors.-'~' There should be an assistant in order to help save time in arranging them and to take over when the chairman of the committee is not there. ~ew people or people who can not do the motions are to be arranged in an inconspicuous place. It is the lineup Committee responsibility to see that no one is in the show Who doesn't know it, or dances that can't dance. The line up of the songs is to be checked by the ~usic Director and adult in charge. ARTICLES OF INCORPORATION OF SING OUT SOUTH~ INC. We hereby associate to form a non-stock~ charitable corporation under the provisions of Chapter 2~ of Titl~ 13.1 of the Code of Virginia and to that end set forth the following: (a) The name of the corporation is Sing Out $outh~ Inc. (b) The purely charitable purpose or purposed for which the corporation is organized are: To produce and stage programs of religious music designed to unite under God every color~ class and creed. No part of the income or assets of the corporation shall inure to the benefit of any individual; no part of its activities shall consist of carting on propaganda or other attempts to influence legislation; and the corporation shall not participat~ or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any ¢,andidat~ for public office. Upon dissolution of the corporation~ its net assets shall Jbe distributed in accordance with a plan of distribution adopted pursuant to the Virginia Non-Stock Corporation Act or by a court of competent jurisdiction to one or more domestic or foreign corporations~ societies~ or organizations engaged in activities substantically similar to those of the corporation which are at the time exempt from Federal income taxes. (c) The corporation is to have no members. (d) The directors of the corporation are to be selected and elected by the Board of Directors at any regular or special meeting to serve for a term of one (t) year. (~) Th~ post-office address of the initial registered office ~' 5000 Beulah Road Richmond, Virginia The name of the county in which the initial registered office is located is Chesterfield County~ Virginia. The name of its initial registered agent is MRS. R. H. THURSTON, who is a resident of Virginia and a Director of the corporation and whose business office is the same as the registered office of the corporation. (f) The number of Directors constituting the initial Board of Directors is three (3) and the names and addresses of the persons who are to serve as the initial Directors are: Mrs. R. H. Thurston 5000 Beulah Road Richmond, Virginia 2323 Mrs. Ruth Gibson Guill &20 Byswick Lane Richmond, Virginia 23225 Mr. Robert E. Piper: Jr. 5309 Raleigh Road Richmond, Virginia 23231 (g) The number of Directors may be changed by the By- Laws of the corporation and shall not require an amendment to the Articles of Incorporation. In all other cases, wherever a provision of these Articles of Incorporation is inconsistent with a By-Law: the provision of the Articles of Incorporation shall be controlling. ,~. Given under our hands this ~2~ay of April, 1967. in-c~rporat or . . ~ ............. Inc°rp°rat °r x''~j ~ - i~-o~porator ' // -2- STATE OF VIRGINIA: CITY OF RICH~ON[)~ to-wit: , ._ ~. ~~ , a Notary Public in and for the City aforesaid in the 'State of Virginia~ do certify that Alton E. Bryant, Jr., G. Thomas Taylor and A. James Kauff~n~ whose names as incorporators are signed to the foregoing writing bearing date on the :¥/~ day of April, 1967, have each acknowledged the same before me in my City and State aforesaid. Given under my hand this ~.~ day of April~ 1967. My coz~ission expires: ~~a~, 1~$ ~. Notary Public COMMONWEALTH OF VIRGINIA STATE CORPORATION COMMISSION AT RICHMOND, April 28, 1967 The accompanying articles having been delivered to the State Corporation Commission on behalf of Sing Out South~ Inc. and the Commission having /ound that the articles comply with the requirements of law and that all required have been paid, it is ORDERED that this CERTIFICATE OF TNCORPORATTON be issued, and that this order, together with the article~, be admitted to record in the office oi the Coramiuion; and that the corporation have the authority conferred on it by law in accordance with the article~ subject to the conditiova and restrictions imposed by law. Upon the completion of such recordation, this order and the articles shall be forwarded ior recordation in the office of the clerk of the Circuit Court of Chesterfield County, Ghairman VIRGINIA: In the Clerk's Office of the Circuit Court of Chesterfield County, The foregoing certificate (including the accompanying articles) has been duly recorded in my office thi~ ~ day of ~!/~ ~?I' / '? ~ 7 and is now returned to the State Corporation Commission by certified mail. State fforporafion (~ommission focego{n§ {s a tcue copy of a33 documents constituting as of this date the charter of Sing Out South, Inc. APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLE~ The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, 1950, as amended, requests the Board of Superv_~_sors of Chesterfield County to issue a permit to conduct bingo games or raffles during the /q~calendar year. In support of this application, the applicant offers the following information under oath: 1. A. Proper name of organization: ~ ~ ~ ~/T~Z~'/~--3~ ~F Y~/~/t/~/ff-z~~~ B. A~dress of organization's headquarters: /~73d ~~~ C. A~dress where all records of receipts and disbursements are permanently filed: D. Name and address of owner of the property described in C above: lf-y NII/ ZP C l, . NOTE: This permit is valid only at the above location. G. Dates or days of week and times of day when bingo games or ~affles will be held at above address or addresses: T/.~'C-3"p/~ ~/' . ~/~/~ y~ . 2. ate when org ization w= founded: //t& lY.eO B. Has your organization been in existence and mt regularly in Chesterfield County for two years inm~iately prior to making this application? YesJ/'-~ . C. Is your organization currently and has your_organization always been operated in the past as a nonprofit organization? Yes ~ No . D. Tax Exempt Status No. (If Applicable): d~'2 ~ . ~.. State the specific type and purpose of your organization: ~0//~/~ e F. This application is for a new permit or a renewal .permit ~"~lf for renewal permit, answer G below). G. Gross receipts from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period immediately prior to the date of this application: let quarter ~,~//ff~r~9~ 2nd quarter .~/~ 4th qp~arter Officers of Organization: A~tdress- President: ~~/~.~. Vice President ~ t , ~,~ ~ ~ . -., ~, .,~ ~ -/ ~ ~-~,-z4A.~ t ~-~_ · Secre · .... b~o%~thCor~ZrC~af~¢~:the organization to be responsible for conducting ~operation of Hfxne Telephone Number J~'-~f'-.Z f' . Business Telephone Number: v~'-.Z~/- .y~'~/~ ~ · DO you, each officer, director and member of th~ organization fully understand each of the following: It is a violation of law to enter into a contract with any person, firm, association, organization, partnership or corporation of any classification, whatsoever, for the purpose/cf organizing, managing or conducting bingo games or raffles? Yes/// No . The organization must maintain and file with the County Internal Auditor on or before November 1, complete records and disbursemnts pertaining to bingo games and raffles.a~d that such records are subject to audit by the County Internal Auditor? Yes i.w No C. Any organization found in violation of Section 18.2-340.10 of the Code of Vir~i.~i~ authorizing this permit is subject to having such permit revoked and any organiza- tion or person, shareholder, agent, n~nber or employee of such organization who violated Section 18.2-340.10 or Article 1.1 of ~ha~8 of Title 18.2 of the Code of Virginia may be guilty of a felony? Yes No · . 6. Has your organization attached to this application each of the follc~ing? A. A copy of the organization's charter, articles of incorporation, bylaws, and other legal documents which describe t~~ specific purposes for which the organization is chartered or organized? Yes ~-~ No . B. A copy of a resolution of the organization, ts board of directors authorizing the under- signed to apply for this permit? Yes /No . C. A check in the amount o~00 payable to Treasurer, Chesterfield County as application fee? Yes.~ --- . D. Additional pages where necessary to fully o~plete this application? Yes /No 7. Have you and each officer of your organization read the attached permit and do you and each of you agree~~alf of the organization to cc~ply with each of the conditions therein? Yes u-- No . 8. I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434 of the Code of Virginia, that all t~e above questicDs have been ocmpletely ~ and that all the statemants herein are true to the best of my knowledge, information and beliefs. WITNESS_.th~ following signatures and seals: gna t Appll~a~t -~. Title COUNTY OF CHESTERFTR~n I, _~,~.,_...~/~~-~_~, a ~ ~c ~ ~d for ~ ~ ~d State afore- s~d,~ zft~ he,by c~i~z. ~t ~ /~~ ~ ~s ~ci~ ~ .~c~~...; //~ /~ ~ org~za~ ~ ~o~ ~ is si~ to ~e of for~o~g ~~ ~fore ~ ~s ~y ~ a~l~g~, s~cr~ ~ ~e ~e ~ before me in the jurisdiction aforesaid. II , My C~-,~,~ssion Expires: Given under my hand this ./ ~ day of STATE OF VIRGINIA COUNtrY OF CHESTERFI~.D I, Brenda M. Pembelton, a Notary Public in'and for the County and State aforesaid, do hereby certify that George Aguirre in his capacity as President, of 40/8 Voiture 1530 of the American Legion organization and whose name is signed to the foregoing appeared before me this day and acknowledged, subscribed and swore the same before me in my jurisdiction aforesaid. Given under my hand this 4th day of DeC~t~er, 1981. My Conxnission Expires: WITNESS the following s~als and signatures: of- Vc t Title// November 1, 1981 RESOLUTION Whereas ' iThe Board of Directors at the their regular meeting of Voiture 1530 of the 40 + $ authorized the renewal of their bingo permit. Whereas: The President, G~erge Aguire was instructed to apply for the permit in the name of Voiture 1530 of the 40 +8. Therefore' Be it resolved' that Voiture 1530 of the 40 + 8 respectfully requests that the County of Chesterfield renew our bingo permit. Presid~t Co~res~offd~n~ Treasurer AFPLiCA'~'iON FOF ~, PERM/T 50 CONDUCT BINGO GAMES OR RAFFLES ~5.'.i undersi.cmed ak )licant, pursuant to Section 18.2-340.1, et. seq.. of the Code of Virginia, 1950, as ~m~z~d~d, requests c.~ Board of Supervisors of Chesterfield County to issue a permit to cor~uet bzn,:o games or raffles during the/~ calendar year. in support of this application, the applicant offers, the following information under oath: 1. A. Proper name of organization: ~. ~"~l~,~r~t~ B. A~kiress of organization's headquarters: .~, ~. ~ .~ g~/~ ~/~ ~- ~_~. C. A~dress where all recgrds of r.eceipts and d~sbursem~%ts~re permanently filed: D. Nam'. and address o,/~er of ~ property.~ -- --./described ~n C ~ove:~/- E. ~fpe of permit applied for: Bingo games ~ Raffles . ~. ~d&_-ess or. addregses,~whe/e ,bing9 game will be hel~ or ra/fle drawings ~o.~uc/~e~: -' y~ NOTE: This permit is valid onl at the above location, G. Dates or days of ~=ek and times of day when bingo games or raffles will be held at ~. ~. ~_e wh~ or~an±zation w~ fo~d~: / /~/~_~, !~/ . B. Has your organization been in existence and m~t regul/arly in Chesterfield County for two years im~diately prior to making this application? Yes ,~ No . C.Is your organization currently and has your organization always been opera'ced in past as a nonprofit organization? Yes ;~ No . ~. ?ax ~mpt status ~o. l~f ~pplicable): ~-/-~/~ S te F. This application is for a new permit or a renc~al .permit ~ (if for renewal permit, answer G below). G. Gross receipts frc~ all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period ~iately prior to the date of this application: let quarter~~2nd quarter ~._% quarter~~ Officers of Organization: Address: Y~mber authorized with Worganization to be responsible for cc<~uctino a~'-~d o~_r~ti-~a oi ~>ipco ~o~res or raffles: Hc~e 2elet~hone.. Number..3~lZg-~/~-~/. _. Busi.'~ess Telepqone Nm%ber...__~ Do you, each officer, director and ms~ber of the organization fully ~r~4,:~rs-~-. ..d eat', c the follcw~g: A. It "s a v~.olati~n of law to enter into a contract with ~ny person, fir~ association, orga.)5.zatlon, .~a_~tnership or corporation of any classificatior, %4~atscm%~i, foi' the p,k~pose cf organizing, managing or conducting bingo games or raffles? ~. '7 .<~ org~.~.?ation must maintain and file with the County Internal Auditor on or be. fore DOu~nber 1, complete records and disbursements pertaining to bingo gams$ and ~lffles and that such records are subject to audit by the County Internal Auditor? Yes ~ No Has De Have you and each officer of your organization read the attached permit and do you and each of you agree on behalf of the organization to cc~ply with each of the conditions therein? Yes ~ No . I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434 of the Code of Virginia, that all the above questions have been cc~pletely ~ and that all the statements herein are true to the best of my knc~ledge, information and beliefs. WITNESS the following signatures and seals: Signature ~bf Applicant Title ~idr~ss Any ~.~anization found in violation of Section 18.2-340.10 of the Code of Virginia ~:.uthorizing this permit is subject to having such permit revoked and any organiza- tion or person, shareholder, agent, member or employee of such organization who violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felony? Yes X No . your organization attached to this application each of the following? A copy of the organization's charter, articles of incorporation, bylaws, and other legal documents which describe the specific purposes for which the organization is chartered or organized? Yes ~ No . A copy of a resolution of the organization's board of directors authorizing the under- signed to apply for this permit? Yes X No . A check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee? Yes .~. NO... ~iditional pages where necessary to fully complete this application? Yes__ No ~ . St. 'dward's 'Knights of Council 654, Columbus Bon Air, Virginia 23235 Resolution of Authorization Be It Resolved that the Board of Trustees of St. Edwards Knights of Columbus Council No. 6546 hereby authorize Kerry Powers, Grand Knight, to apply for the reapplication for a permit to conduct bingo games or raffles in the County of Chesterfield, Virginia. The above resolution is approved by the undersigned Board of Trustees and is submitted as attachment to said application. ~e~r~owers, Grand Knight Frank Yarl3er~, T~ustee /'John ~.~H~ghe~/~. k~'r~stee gelo J . Pascucci, Trustee Dated ,//-/g- Dated Dated ,..//, Dated My Commission Expires: State of Virginia ~ I ,~F~,/./~,~ ~;~/~ , a Notary Pub l isin and' for the~y~ and StYe aforesaid, do hereby certify that Kerry Powers, Frank Varljen, John J. Hughes, Jr. and Angelo A. Pascucci, in their capacity as the Board of Trustees of St. Edwards Knights of Columbus Council 6546 organization and whose names are signed to the foregoing appeared before me this day and acknowledged, subscribed and swore the same before m~ in the jurisdiction aforesaid. Given under my hand this/ /.~ ~:~ d'~y of November, 1981. .~_' ~:' ~ St. Edward's Knights of Mr. Nicholas Meizer County Administrator County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 Council 6540 Columbus Bon Air, Virginia 23235 November 10, 1~81 Re: St. Edwards Knights of Columbus Council 6546 Chesterfield County, Virginia Dear.Mr. Meizer: Enclosed is the reapplication for a permit to conduct bingo games and raffles for the above referenced organization along with supporting documents: Item I: Copy of St. Edwards Charter dated 1, February, 1974 and the Charter Constitution and Laws of the Knights of Columbus governing the Supreme, State and Subordinate Councils. Item II: Resolution of Authorization Item III: St. Edwards Council 6546 check for $25.00 (application fee) If additional information is needed by your office, please advise us. Sincerely, Daniel Rockwell Financial Secretary Enc 1 s. -2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS December 9, 1981 MEETING DATE: AGENDA ITEM NUMBER: SUBJECT: - Eliminate Several Petty Cash Funds and Establish One Overall Fund COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - SUMMARY OF INFORMATION: - In the past changes to any petty cash fund have required specific action by the Board of SuperviSors. These changes were as simple as just a name change in some cases. The state code does not provide for streamlining this process, but it does allow the Board of Supervisors to set up a petty cash fund in the name of the County Administrator not to exceed $2,500. In order to streamline this process and also to eliminate the need to bring every change to the Board, staff requests that a $2,500 petty cash fund be established in the name of Richard L. Hedrick, County Administrator, to be controlled by an administrative procedure that insures proper accounting for the funds. He may issue petty cash accounts to departments that have the need and make necessary changes as needed. If this is approved, it will be necesary to eliminate the following petty cash funds which will then be replaced by accounts administered through the County Administrator petty cash account. Name & Department Amount ATTACHMENTS: - Robin Richardson-Central Library Barbara Jackson -Central Library Rosa Bragg-Ettrick Library Seida Gomez-LaPrade Library Dawn Swanson-Don Air Library Veronica Genco-Midlothian Library F1YES [~NO lO0.O0 50.00 50.00 50.00 75.00 50.00 SIGNATURE: ~/~DMINISTRATOR December 9, 1981 Establishment of One Petty Cash Fund Page 2 Jeffrey Muzzy-Community Development Phyllis Burkey-Community Development George Woodall-Economic Development Bill Howell or Carol Wade-General Services Don Nuttall (Landfills)-General Services Michael Bem-MH/MR Paulette Jackson-MH/MR Dolores Morris-MH/MR Daniel Begley-MH/MR Paul Regan-MH/MR Manton Kibler-Nursing Home Charlie Quaiff-Utilities Dean Combee-Airport TOTAL · Ramsey, ~Direct~-, Budget & Accounting 25.00 75.00 300.00 200.00 80.00 50.00 50.00 200.00 200.00 150.00 200.00 250.00 150.00 $2,305.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: SUBJECT: December 9, 1981 State Road Acceptance ITEM NUMBER: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Brentwood, a Portion of Section A and Section B, Dale District Old Buckingham Forest, Section 3, Midlothian District ATTACHMENTS: YES [] NO [] PREPARED BY; Richard M~. McElfish Director, Environmental Engineering SIGNATURE: UNTY ADMINISTRATOR TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering A Portion of State Road Acceptance-Brentwood, Sections A & B December 9, 1981 Belfield Road: Beginning at the intersection with Beulah Road, State Route 641 and running southeasterly to the intersection with Belfield Court, then continuing southeasterly to the intersection with Pawpans Court and Pawpans Place, then continuing southeasterly to the intersection with Black Oak Road, State Route 3075. Belfield Court: Beginning at the intersection with Belfield Road and running northeasterly to end in a cul-de-sac. Pawpans Court: Beginning at the intersection with Belfield Road and running westerly to end in a cul-de-sac. Pawpans Place: Beginning at the intersection with Belfield Road and running easterly to end in a cul-de-sac. i E'k/ OOD TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance-Old Buckingham Forest, "3" December 9, 1981 Deerhurst Drive: Beginning where State maintenance ends, State Route 1355 and going northeasterly to intersection with Tremelo Trail then continuing northeasterly to intersection with Olde Coalmine Drive, then continuing northeasterly to intersection with Drifting Circle then continuing northeasterly to tie int° existing Deerhurst Drive, State Route 1232. Tremelo Trail: Beginning at intersection with Deerhurst Drive and going southwesterly to a cul-de-sac. Olde Coalmine Drive: Beginning at intersection with Deerhurst Drive and going southeasterly to tie into existing Olde Coalmine Drive, State Route 1265. Drifting Circle: Beginning at intersection with Deerhurst Drive and going southeasterly to a cul-de-sac. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : December 9, 1981 SUB4ECT: Consider Holidays for 1982 ITEM NUMBER: ?.D. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: The dates have been checked and there is no conflict with any Board meetings. See Attached listing. ATTACHMENTS: YES ne NO r3 SIGNATURE: ~Y ADM I N I STRATOR HOLIDAY SCHEDULE - 1982 The County has historically followed the State's holiday schedule in the past. Consistent with that policy the following holiday schedule is recommended: New Year's Day Lee-Jackson Day Washington's Birthday Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day *Day after Thanksgiving *Christmas Eve Eve Christmas Eve January 1, 1982 January 18, 1982 February 15, 1982 May 31, 1982 July 5, 1982 September 6, 1982 October 11, 1982 November 11, 1982 November 25, 1982 November 26, 1982 December 23, 1982 December 24, 1982 *The State's holiday does not include the day after Thanksgiving Day or Christmas Eve Eve as a holiday, however, the State does include Election Day, November 2 as a state holiday contrary to County practice. CHES.TERFIELD COUNTY CHESTERFIELD, VIRGINIA 2~,852 MEMO TO FROM DATE SUBOECT Department Directors/Chiefs R, Galusha, Personnel Depar December 9, 1981 1982 Holiday Schedule "'--- t The following holiday schedule for 1982 was approved by the Board of Supervisors, December 9, 1981: New Year's Day Lee-Jackson Day Washington's Birthday Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Day After Thanksgiving Christmas Eve Eve Christmas Eve January 1,.1982 January 18, 1982 February 15, 1982 May 31, 1982 July 5, 1982 September 6, 1982 October 11, 1982 November 11, 1982 November 25, 1982 November 26, 1982 December 23, 1982 December 24, 1982 Please insure that this information is disseminated to all employees, CH ESTERFIELD C oU BOARD OF SUPERVISORS NTY MEETING DATE:. December 9, 1981 AGENDA ITEM NUMBER:. 7.E. SUBJECT:- REQUEST TO THE CIRCUIT COURT JUDGES FOR APPOINTMENT OF POLICE OFFICER COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - Recommend Approval. SUMMARY OF INFORMATION:- The Board of Supervisors is requested to approve the following applicants for Police Officers and request the Circuit Court Judges to appoint these applicants as Police Officers for the County of Chesterfield beginning January 11, 1982. John J. Coffey, Jr. Karl S. Leonard Mark E. Brooks Robert A. Staneart Charles E. Morton Joseph B. Cox, Jr. ~~-Tr.' FUller Thirty-three applicants passed the testing by the Police Department. seven met the desired criteria and were deeme~.,~os~zTqu/~ified/.-~. Cg~onel J. E. Pittma~ Jr. Chief fo Police December 9, 1981 Date These An'AC.MENTS:- E]YES []ND SIGNATURE: ~--~~~ ~ '/ ',/~'/' V COUNTY ADMINISTRATOR'S CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE : December 9, 1981 SUBJECT: Appointments ITEM NUMBER: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION A. Mental Health/Mental Retardation Services Board - A replacement for Mr. Aaron Baugh, Matoaca, is needed. The term of office would be until December 31, 1983. Mr. Morris Mason, Dale, has also resigned. The appointee would fill Mr. Mason's unexpired term until December 31, 1981 as well as another term if so desired by the Dale District Supervisor. B. Transportation Safety Committee - No special criteria is desired for appointees. Appointees from Dale, Matoaca and Bermuda are needed. C. Youth Services Commission - Dale-Ms. Nora Foster has resigned. Term for replacement would be until 10-11-84. Clover Hill -Mr. Bill Gray's term hasexpiredand he is eligible for reapointment until 10-11-84. ~- Bermuda-An appointee is needed whose term will expire 10-11-84. D. Personnel Appeals Board - These appointees are at-large from the County. Mr. Lewis Chaffe's term.will expire on 12~31,81. He was appointed by Mrs" ~-~''he-is willing to serve another term which term will expire on December 31, 1984. Mr. I. C. Deaner was appointed by Mr. Dodd and his original term expired last year but he was reappointed for a single year. He does not wish to be reappointed. His replacement's term, there. fore would be until December 31, 1983 which is only a two year term. E. Appomattox River Water Authority - Mr. ~earick's term has expired. The appointment will be for four yearS-until November 2I; I985~ .......... ATTACHMENTS: YES D NO ~ SIGNATURE COUNTY ADM I NI STRATOR CHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA MEMO TO FROM DATE SUBJECT Mr. R. L. Hedrick, County Administrator R. B. Galusha, Personnel Dir~ November 23, 1981 Appointment of Members of the County Personnel Appeals Board Mr. Lewis K. Chaffe, Personnel Appeals Board Appointee of Ms. Girone, will complete his current term of appointment on December 31, 1981. or a replacement will need to be appointed for a three year term, expiring December 31, 1984. He Mr. I. C. Deaner, Personnel Appeals Board appointee of Mr Dodd, will complete his current term of appointment of December 31, 1981. As he had agreed to serve for an additional one year at the completion of his last term we will need a replacement for him to complete the two years remaining in his term of appointment. His replacement's term will be from January 1, 1982 to December 31, 1983. Mr. Chaffe has indicated that he would be willing to serve another term if asked. Mr. Deaner has asked that he be replaced at the end of the current year. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: ,SUBJECT: December 9, 1981 ITEM NUMBER: Street Light Requests and Installation Cost Approvals COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Midlothian District Sturgis Drive and Sturbridge Drive Nantick Court and Sturbridge Drive Dale District Lights throughout subdivision of Indian Springs. Total of seven light requests. Please see attachments. Luckylee Crescent and Meadowdale Boulevard, Dale District. This light was approved at the Board meeting held on 10/28/81. We are asking for Board approval again due to the high cost of $782. Woodmont Drive and Huguenot Road, ~idlothi~n ~ This light was approved a-t the Board meeting held on 10/28/8. We are asking for Board approval again due to the high cost of $141.40. ATTACHMENTS: YES [] NO [] Richard ~. McE~fish Director, Environmental Engineering SIGNATURE: '~ I N I STRATOR STREET LIGHT REQUEST Midlothian District DATE OF REQUEST 11/17/81 TAX MAP 17-11 NAME OF REQUESTOR Sturbridge Homeowner's Association ADDP~SS 745 Sturgis Drive PHONE NUMBER - HOME 320-7074 WORK N/A REQUEST IS LOCATED AT THE INTERSECTIONS~ ~XXXXXXXXXXX LISTED BELOW REQUEST IS NOT AT AN INTERSECTION. PLACED IT IS REQUESTED TO BE PLEASE INSTALL LIGHT ON POLE # OR SET POLES X (Concrete) COMMENTS These street lights meet all County criteria. This request was made by petition with a total of 23 signatures. ATTACHMENT: (Vicinity Sketch) Requests are located at both entrances to Sturbridge. 1. Sturgis Drive and Sturbridge Drive 2. Nantick Court and Sturbridge Drive 10310 Mid, DIS 10321 HII 4 5 1O3oo / DIST. ~oaoi Lit Gr#nhou# JlOtll 10211 /\ ! ! ! I Hyannls 't / E.M. Cieik. Ira:. / n.a I Trodl I I I % 10501 pR:E- ~CH~OL I I i i I ! t CLOVER HILL / 16 17 17-15. MIDLOTHIAN 14 6 7 DISTRICT // I0 II 6 3 15 14 13 IZ (~STURSRIDGE VILIAG~ SE:Ct RESuB. STREET LIGHT REQUEST Dale District DATE OF REQUEST 10/2/81 TAX MAP NAME OF REQUESTOR Indian Springs Women's Club ADDRESS c/o 4501 Cochise Trail 66-16 PHONE NUMBER - HOME WORK REQUEST IS LOCATED AT THE INTERSECTIONSME LISTED BELOW AND . REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED PLEASE INSTALL ~X~I~~X~ 7-3,300 lu. ~X~EXX~ COMMENTS These'street lights meet all County criteria. This street light request was made by Indian Springs Women's Club. The cost for this project has been estimated by Vepco to be $2,437.00. ATTACHMENT: (Vicinity Sketch) 1. Inca Drive and Hopkins Road 2. Inca Drive and Concho Road 3. Inca Drive and Cochisa Trail 4. Indian Springs and Cochisa Trail 5. Cochisa Trail and Snowflake Drive 6. Concho Road and Cochise Trail 7. Cochisa Trail and Inca Road ® C) ! I iI I I ~RGINIA£L[CTRICANDPOWEflCOMPANy 9121Hidiothian Pike P. O. Box 3133 Bon Air, Virginia 23235 Hr. Richard H. McElflsh Director, Envlronmental Engineering Dept. · Chesterfield County -..;.- CheslLerfleld, Virginia 23832 ",:r.+. ...... '~'~.p~,,{;~Th~ cost~.fB,.ur,.for installlng the outdoor llghtln~ you requested at ~ ~.'.A~3.W ~, ~c~,~]~ Is_~.C,L~ Thls ~as calculated , y applying~/~four years of revenue to the COS[ to Vepco installing the ~aclllt~es. ~e ~111 proceed ~lth construction upon receipt of a letter authorizing Vepco to bi11 the County. of Chesterfield for the Installation .. cost.' If.you have any questions, please contact me at 320-7811. Yours truly, /~ Customer Service Supervisor V~RGINIAELECTRICANDPOWERCOMPANY 9121Hldlothlan'Plke P. O. Box 3133 Bon Air, Vlrglnla 23235 Hr. Richard H. McElflsh Director, Environmental Engineering Dept. Chesterfleld County Chesterfield, Virginia 23832 Dear Mr. McElflsh: The cost for Installing the outdoo~ lighting you requested at by applying four years of revenue to the cost to Vepco of Installing the facilities. ~e will proceed with construction upon receipt of a letter. authorizing Vepco to blil the County of Chesterfield for the Installation '~f you have any questions, please contact me at 320-7811. . Yours yu y. Customer Service Supervisor mam NO. 97566030 "i proposed Circuit .. "}~ .x~,~ ... '~.~, l?'. '.l,~,, ,', ,'x , ~-o ,,. 0 Present Vepco Poles · · Proposed Yep¢o Poles I Est. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJECT: December 9, 1981 ITEM NUMBER: 10. Resolution Authorizing Issuance of Bonds by Appomattox River Water Authority COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Dee Hartman has sent to the attorneys for the localities a draft resolution to be adopted by each member locality as a precondition to issuance of additional bonds by the Authority to finance the system's expansion. The resolution expresses the authority's opinion that improvements are necessary to provide an adequate supply of filtered water and that additional bonds must be sold to finance the improvements. The resolution also expresses each member locality's consent to the issuance of the bonds by the Authority, but failure by a governing body to adopt the resolution would not bar sale of the bonds by the Authority but could result in a higher interest rate. I have no legal objection to the form of the resolution and the earlier the resolution is adopted by each locality, the greater the incentive will be on the Authority to issue the bonds. ATTACHMENTS: YES El NO [] PREPARED BY; ~ (-'--, Steven L. Micas County Attorney SIGNATURE: COUNTY ADMINISTRATOR WHEREAS, an Agreement entitled "Agreement By and Between the Authority and Chesterfield County" was made and entered into as of the day of , 1964, by and between Appomattox River Water Authority (the "Authority"), and the County of Ches- terfield, Virginia (the "County"); and WHEREAS, we are advised that the water supply system con- structed pursuant to the Agreement and presently maintained and operated by the Authority (the "Water Supply System") is not adequate to meet the growing demand for filtered water within the service area as such term is defined in the subparagraph entitled "SERVICE AREA" in Paragraph 5 of the Agreement (the "Service Area"); and WHEREAS, we are advised that certain improvements and exten- sions to the Water Supply System are necessary in order to provide an adequate supply of filtered water to the Service Area; and WHEREAS, we are advised that the financing of costs of such improvements and extensions will require the Authority to issue and sell Additional Bonds, as referred to in Section 401 of the resolution of the Authority entitled "Resolution Authorizing the Issuance of $8,500,000 Water Revenue Bonds of the Appomattox River Water Authority" (the "Resolution"); and WHEREAS the County and the Authority desire to clarify the terms of the agreement in order to facilitate the issuance of such Additional Bonds. NOW, THEREFORE, BE IT RESOLVED, that the County hereby finds and agrees that the issuance of Additional Bonds by the Authority is necessary in order to finance those improvements and extensions to the Water Supply System required to provide an adequate supply of filtered water for the members of the Authority; and be it further RESOLVED that the term "Bonds", as that term appears in the Agreement is hereby defined to have the meaning ascribed to it in Section 103(7) of the Resolution, and that the term "Bonds", shall include any Additional Bonds, as referred to in Section 401 of the Resolution; and be it further RESOLVED, that the issuance of Additional Bonds by the Authority is in connection with improvements and extensions to the Water Supply System to be made within the Service Area and that said Water Supply System, as the term is used in the Agree- ment, shall mean said System as extended and improved now or in the future in order to provide an adequate supply of filtered water for the members of the Authority; and be it further RESOLVED, that the County assumes no direct responsibility or liability for the payment of such Additional Bonds to be issued by the Authority; and be it further RESOLVED, that the County hereby agrees and consents to the issuance of Additional Bonds in accordance with the terms of the Agreement, this resolution and the Resolution. ........ VIRGINIA MEMO ~O: Richard L. Hedrick, County Administrator ~OM: Steven L. Micas, County Attorney DAT~: December 1, 1981 Resolution Authorizing Issuance of Bonds by Appomattox River Water Authority Dee Hartman has sent to the attorneys for the localities a draft resolution to be adopted by each member locality as a precondition to issuance of additional bonds by the Authority to finance the system's expansion. The resolution expresses the authority's opinion that improvements are necessary to provide an adequate supply of filtered water and that additional bonds must be sold to finance the improvements. The resolution also expresses each member locality's consent to the issuance of the bonds by the Authority, but failure by a governing body to adopt the resolution would not bar sale of the bonds by the Authority but could result in a higher interest rate. I have no legal objection to the form of the resolution and the earlier the resolution is adopted by each locality, the greater the pressure will be on the Authority to issue the bonds. Dee, however, has not asked any locality to a~opt the resolution now but as appears to be Dee's habit, he is only "testing the water" in advance of officially requesting each locality to adopt the resolution. SLM/bp Enclosure cc: Robert Painter Appomattox River rater Authority 21300 Chesdln Road Pete.huvil, Virllinla 23803 Phone (804) :~90-1145 Steven Micas P.O. Box 40 Chesterfield, va. 23832 Dear Mr. Micas: November 23, 1981 Attached is a revised resolution that has been proposed by the Appomattox River Water Authority's Bond Council that he suggests all our members pass. At this time thc Authority's Board asks that you review it and d~scuss your comments with your Board member. We are not yet asking that it be taken to your governing body. As the Bond Attornt. y cxpia£ned Lo me, the purpose o[ this resotu[ on woL~Jd be to clarity the definition ut additional bonds as stated in our agreement. It has nothzng to do with the Authority being an independent agency, which it is, and will not effect local debt. The resolution clears up the wording and a lows thc Bond Attorney to give a clean opinion on a future bond issue. Failure by one or more of the governing bodies to pass Ellis resolution would not prohibit the Authority from issuing additional bonds but would undoubtedly cause a higher interest rate on the bonds. I have enclosed sections [03(7) and 401 of the Bond Resolution (or your information. you have any question,s please call me. Richard D. ttartman General Manager RDH: j cn Colonial Heights Chesterfield County Diuwiddi~ Countr P~ce Oeorge County RESOLUTION TO BE ADOPTED BY GOVERNING BODIES WtlEREAa, an Agreement entitled "Agreement By and Between the Authority and " was made and entered into as o~ the day of , 1964, by and between Appomattox River Water Authority (the "Authority"), and the (Coun~.y/City) of (the "County/ City"); and WHEREAS, we are advised that the water supply system constructed pursuant to the Agreement and presently maintained and operated by the Authority (the "Water Supply System") is not adequate to me. et the growing demand for filtered water within the service area, as such term is defined in the subparagraph entitled "SERVICE AREA" in Paragraph 5 of the Agreement (the "Service Area"); and WItEREA~, we are advised tha~ certain improvements adn extenstions to thc Water Supply System are necessary ~n order to provide an adequate supply of filtered water to the Service Area; and W,qEREAS, we a~e advised that the financzng of costs of such improvements and extensions wit1 require the Authority to issue and sell Additional Bonds, as referred to in Section 401 of the resolution of the Authority entitled "Resolution Authorizing the tss~ance o~ $8.500,000 Water Revenue Bonds of the Appomattox River Natcr Authority" (th~, "P, csolution") ; and WHEREAS the (County/City) and the Authority desire to clarify the. terms o[ thc agreement in order to facilitate the issuance ,;l s~ch Additional Bonds; Nt)W, '.'nER[:'FOR:'.', BE !T RESOLVED, thac the (County /City ) hereby rinds and agrees chat the issuance of Additional Bonds by the Authority is necessary in order to finance those improvements and extensions to the Water Suppl. y System required to provide an adequate supply of filtered water for the members of the Authority; and be it lurther RESOLVED, than the term "Bonds' , as that term appears in the Agreement, is hereby defined to have the meaning ascribed to it in Section lO3(7) of the Resolution, and that the term "Bonds" shall ~nclude any Additional Bonds, as referred no in Section 401 of the resolution; and be it further RESOLVED, that the issuance of Additional Bonds by the Authority is in connection with improvements and extensions to the Water Supply System to be made within the Service Area and t~at said Water Supply System, as the term is used in thee Agreement~ shall mean said Sysnem as extended and £mproved now or in the future in order to provide an adequate supply of filtered water for the members of the Authority; and be it further Resolved, that the (County/City) assumes no direct responsibility or liability lor the payment ol such Add£tJonal Bonds to be issued by the Authority; and be it further RESOLVED~ that the (County/City) hereby agrees and consents to the issuance of Additional Bonds in accordance with the terms of th~ Agreemen~ ~his resolution and ti~e Resolution. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE' December 9~ 1981 ITEM ~SUBOECT: Water and Sewer Financial Reports NUMBER; ll.A. COUNTY ADMINISTRATOR'S COMMENT,C;: SUMMARY OF INFORMATION: See Attached In format ion ATTACHMENTS: YES I~ NO [] SIGNATURE: COUNTY ADMI NISTRATOR 0 r~ ! ! 0~~0~0000~~0~0~~ 000~000000000~0~000~0~0~0 0 00~0~0000000~00000~0~0 0 00~0~0000000~0~000~00~ I 0 00~~0~00000~00000~0~~00 0~~0~0~00000~~0~0~0~ I 0 I I {1111111111111111111111111 I 11111111111~114 0000000000000 IIIIIIIIII1%1 ~O00~~O0000g ~000~~000~0 ~0~~00~0 ~00~~00~ O~--IL~ 0000,1,--I O,--J C',I 0 ! I oo oo 0 0 0 0 0 0 0 0 0 000~0~00000~~00000000~0 ~0~0~0~000~00000000~0 ~~0~0 ~~0~000000~0 ~~~00~~0~000000~0 ~~~00~~~0000~0 ! I 0 ~ o0o0 000 o00 oo o~ I IIIIII IIII1! O0 ~00~00 O0 ~0~00 O0 ~0~00 ~ 0~0~0 O0 0o0 O~ 0 0 I .,-I 0 0 I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : December 9, 1981 ITEM NUMBER' ll.B.1. SUBOECT: Consideration of a request from Richard R. Baugh for water service on South General Boulevard. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Utility Department has received a request for public water to serve three (3) homes on South General Boulevard. The estimated cost of this extension is as follows: 350' of 8" water line @ $15/ft, = $5,250.00 3 services @ $250.00 each = 750.00 Total Estimated Project Cost = $6',000".00 We recommend that this extension be made if all three (3) of the residents sign agreements to connect to public water. District: Bermuda ATTACHMENTS: YES [] NO [] SIGNATURE: C'~O I~ 'iV'Y' ~DM~I STRATOR ~i01!0 South General Blvd. Richmond,. Virginia 23234 · Uovembar ~, 1987. ~rector o~ Ut~lmtmes, k, ater Division ~'~ One sterfield County . f~ ,,,~ ~'~'~'" Chesterfield~ Virginia 23832 F~.~ ~"., · R~centlM I ha~ a Conversation with Er. Garland B~rmuda_Dist~ict Su?ervisor, c~ncerning the acquisit~6~~~ oz county wa~er on General Blva~ Centr~l Park ~n this ..... district. My nearest neighbors~ Mrs. Bessie L. Gold residing at 10111 So. General Blvd. and Mr. and Mrs. David A. Gold~ Jr. residing st 10t00 So. General Blvd. ~re also considerably interested in this acquisitlo~. ~,[rs. Bessie L. Gold has a very high content of iron in her ~,~e!l water that has completely ~e'teriorated the entire plumbing facilities in her eight year old home. She is in the process of re~lacing faucets and com;~odes on this very date~ which has been very costly due to this problem. It is impossible for her to wash any, clothes that she doesn't want permanently stained due the iron content. There are other problems resulting from this consummed well water, however~ I won't list them all at this time. Mr. David A. Gold~ Jr. has a very shallow well that only maintained its water level by the Grace of God due to the lack of rainfall in the past few years. I have a sixty foot well that is thirteen years old and as stated earlier due the rainfa].l in the past I.am not sure just ho¥~ lo~ it will hold up and I have four children that require a great deal of water in their everyday use. ~(r. Birdsong~ if you will check your records you will note that the main water line is available only,'a shor.t distance from our residence~ but we were not considered for participation when the .water was installed originally. We would therefore~ greatly appreciate it if your department could take this matter under advisement and consideration. The dire need is of utmost importance at this particular time. ~ank you for any interest and possible consideration that your department might be able to afford. You will find enclosed the signatures of Mrs. Bessie Gold and l.[r. and Mrs. David A. Gold supporting this request for consideration for the acquisition of county ~ater service s. Sincere ly, Mr. and Mrs. Richard R. Baugh cc:Mr. Garland Dodd ~';,,e: The afor.,.~.nt~on..ar~,~. ~ ~ ~ Interested' ~arties. do support the request made by Mrs. Richard R. Baugh for the consideration for acauisition of Chestefield County water services on South General Blvd,~ Central Park Division~ Bermuda District~ on this .'date NOvember ~ 1981. V/c / A~ / T~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: December 9, 1981 ITEM NUMBER: ll.B.2. SUBJECT: Consideration of a petition from residents along Reams Road for extension of water to serve six (6) existing homes. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The County has received signed agreements from all six (16) of the residents that signed the petition plus one (1) additional resident that had not originally petitioned for water in the area. If this request for public water is approved, the Utility Department will extend the 16" water line from Monath Road and connect to the existing water line in Reykin Road. This will eliminate a dead end line on Reykin Road and extend a transmission along Reams Road that will be needed in the future. The estimated cost of this extension is as follows: 950' of 16" water line @ $25/ft. = $23,750.00 100' of 6" water line @ $10/ft. = 1,000.00 60' of bore @ $125/ft. = 7,500,00 7 meters @ $250 each = 1,750.00 Total Estimated Project Cost = $34,000."0'0 We recommend that this extension be made if the residents grant the County the necessary easements at no cost to the County. District: Clover Hill ATTACHMENTS: YES I~. NO [] SIGNATURE: '~ ~/~UNTY ADMI NI STRATOR Z Z [ Z Z "'0 0 C) MONATH ROAD e" W/L ~,r- REYKIN DRIVE 6 VICINITY MAP November 2, 1981 We, the undersigned Owners of houses that have wells on Reams Road in Chesterfield County are having considerable problems with lack of water or dry wells. We would like to request at this time that Chesterfield County install water lines on the property listed below as soon as possible. We have, in the past, requested that the county in- stall water lines but with no results. Our problem is critical now so we would like to request immediate action. We are very close to county water lines at two locations. Your prompt attention to this matter will be greatly appreciated. I 6 < loq l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE' December 9~ 1981 ITEM NUMBER: 11.B.3. SUBJECT: Consideration of two (2) petitions for water service on Woods Edge Road. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION On October 6, 1981 and October 19, 1981, we received petitions for an extension of the County water line to serve fourteen (14) residents along Woods Edge Road. In order to serve these fourteen (14) residents, the County must install a minimum of 4,400 feet of 8" water line at approximately $13.00 per foot which amounts to approximately $57,200.00. This amounts to an expenditure of approximately $4,085.00 per service and the County will receive only a $500.00 connection fee. The interest alone on the remaining $3,585.00 expenditure based on 8% will be $286.80 per month. Woods Edge Road is a desirable location for a future transmission line from the Happy Hill Pumping Station on Jefferson Davis Highway to Old Bermuda Hundred Road. Should the County extend the water line along Woods Edge Road to serve the existing homes, we feel that a 16" water line should be extended at an estimated cost of approximately $92,400.00. (continued on next page) ATTACHMENTS: YES I~ NO [] SIGNATURE: '~ I NI STRATOR continued) This area is sparsley populated and there are several large tracts of land that could be developed. We recommend that any expenditures to extend water in this area be deferred until additional development takes place since the County does not need this transmission line for several years. District: Bermuda RD. B£RMUDA 3 TYLER COLLEGE YALTHALL ! / t / I'. ' I P' [EHON ANN I oo B£RML [~ ° /7'y ,4 ~'F~ WILL AGREE TO HOOK ON TO CHEST~RFIE~ COUNTY WATER LINE A~ UNDERSTAND FOR CONNECTING WILL BE ~500.00 ~ame .. ~.'/".~'~:.:'k~-, ~ /~"/ :./',"-' . 7. Address . ." Phone Address / - /' '.L . . "~ '."D~ ?,.~'~t.,:dz-~:"//~ Phog~ . Phone N~'~'x~'~"' ''9' ~"~?- '1~" ~ 10. Address " Phone . - .~- , Adr~' ,, / / ~,~/.?~./:', Phone ' ' . .-,- . ~-c-~. _ . ~ .... Name , AddreSs ' -: Phone ,~tr Name Address Pnone WE WILL AGREE TO HOOK ON TO CHESTERFIELD COUNTY WATER LINE AND UNDERSTAND THE COS~'t FOR CONNECTION WILL BE $500.00 ]3. 14, · Add~ e ss Address Phone Ada? s 22. Name Address Phone Name Address Phone Name Address Phone Name Address 'Phone Name Address Phone Name Address Phone 17. Name 23. Addre ss Phone Name Address Phone 24. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: December 9, 1981 ITEM NUMBER: il.B.A. SUBJECT: Approval of agreement with Virginia Department of Highways and Transportation for Project No. 0642-020-172, C501, Salem Church Road COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: We request approval of an agreement between the County and the Virginia Department of Highways and Transportation for the relocation of water facilities due to the construction of improvements to Salem Church Road (Route 642). The estimated County cost of this project is $3,600. We also request that $3,600 be appropriated from 563 surplus to 380-1-11681-4393. District: Dale ATTACHMENTS: YES [] NO [] SIGNATURE: c(~U~'~'Y ADMI N1 STRATOR CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: December 9, 1981 ITEM NUMBER: 11. C. ~UBJECT: Request for Appropriation of Funds to Construct Sewer to Serve North Beulah Village (S76-35T) COUNTY ADMINISTRATOR'S COMMENTS: UMM,~Y OF INFORMATION: Mr. Daniel has requested that funds be appropriated to construct sewer to serve North Beulah Village. Sixty-nine percent of the resi- dents have signed contracts requesting sewer service. The first con- tract was signed in August, 1974. There are 61 contracts at the $300 rate, 2 at $600 and 9 at the $750 rate. The total estimated cost of this project is $381,000. If all residents connect to the sewer, the per connection cost is $3,664. If only those residents who signed the petition connect to the sewer, the per connection cost is $5,292. If the Board approves this project, $381,000 needs to be appropriated from 574 Surplus to 380-1-76341-4373. District: Dale ATTACHMENTS: YES [] NO [] SIGNATURE: ~DMI NISTRATOR \ \ CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: December 9, 1981 ITEM NUMBER:, ll.D.1. SUBJECT: UTILITY PUBLIC HEARING - Ordinance to vacate a 16' sewer easement across Lot 14, Bayport Landing. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION We have received a petition from Michael Joel Strachan requesting the vacation of a 16' sewer easement across Lot 14, Bayport Landing as shown on the attached plat. This has been reviewed by staff and approval is recommended. District - Clover Hill ATTACHMENTS: YES [] NO I-! SIGNATURE: COUNTY ADMI NI STRATOR CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETINGDATE'. December g, 1981 ITEM NUMBER: 11.D.2. ~UBJECT: UTILITY PUBLIC HEARING - Ordinance to vacate a portion of West Street. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION We have received a petition from Eugene B. Huband requesting the vacation of a portion of West Street in Chester, Section O as shown on the attached plat. This has been reviewed by staff and approval is recommended. A 16' water easement will be retained. District - Bermuda ATTACHMENTS: YES ~ NO E! SIGNATURE: d ¥ "t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: December 9; 1981 ITEM NUMBER: ll.D.3. SUBJECT: UTILITY PUBLIC HEARING - Ordinance to vacate a 16' drainage easement in Southport, Section 2. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION We have received a petition from J. K. Timmons and Associates requesting the vacation of a 16' drainage easement in Southport, Section 2 as shown on the attached plat. This has been reviewed by staff and approval is recommended. New easements will be dedicated. District Clover Hill PREPARED BY~~3~~~ ATTACHMENTS: YES [] NO [] SIGNATURE: ',/C'dlL~,ITY ~,DM I NI STRATOR ~vcom of V/~o;n,'o,/,"~c. mid J. K. TIMMONS & ASSOCIATES, INC. i ENGINEERS ' SU&'VEYORS · PLANNERS ?11 N. 00URT'HOUSE ~D. RICHMOND~VA B~O5 STAPLES MILL RD. HENRiCO CO, VA 146D5 STEEPLESTONE DR. MIDLOTHIAN, VA. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: December 9, 1981 ITEM NUMBER: 11 .D.4. SUBJECT: UTILITY PUBLIC HEARING - Ordinance to vacate a portion of a 16' easement in 60 West Commercial Plaza. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION We have received a petition from J. K. Timmons & Accociates requesting the vacation of a 16' easement in 60 West Commercial Plaza as shown on the attached plat. This has been reviewed by staff and approval is recommended. New easements will be dedicated. District - Clover Hill ATTACHMENTS: YES I~ NO [] SIGNATURE: '6OUNTY ADM I NI STRATOR ~- M. ~D.,~'. B/75 ,~j. o~o / I I CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE' December 9, 1981 ITEM NUMBER; SUBJECT: Consider Request to Aid Midlothian Company in Acquiring Water Easement for Smoketree Subdivision COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The County has received a request from the Developer to aid him in acquiring a water easement along Smoketree Drive. Both the County and the Developer have taken the position that the original deed of dedication from Lucille Virginia Butler permits installation of the water lines. However, the former owner takes the position that the dedication did not include the ability to install water lines and has refused to convey easements. Since the owner refuses to sign any agreement, we recommend that the right of way office be authorized to negotiate with the owner, and if the appraised value according to the County Assessor is not accepted, to proceed with condemnation. An emergency existing, we ask that the resolution, upon passage, be in full force and effect. The above recommendation is contingent upon Commonwealth Development Corporation executing an agreement with the County agreeing to pay all costs associated with this acquisition. PREPARED By; L - ATTACHMENTS: YES 1'3 NO I~, SIGNATURE: ~~TRATOR CHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 23852 MEMO TO FROM OATE SUB~JECT The HOnorable Joan Girone Richard L. Hedrick, County December 4, 1981 Admin~istrato~ Water Easement for Smoketree Subdivision I was advised of your request to place the item of a water easement for Smoketree Subvision on the agenda. At the time I received the request, the agenda had already been Prepared. We will prepare the necessary papers and bring this up as an extra item at the Board meeting on Wednesday. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: December 9, 1981 ITEM NUMBER: SUB,JECT: Consideration of an easement agreement for the Virginia Electric and Power Company for electrical service to the new Chesdin Road Pumping Station. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Utility Department recommends granting a fifteen (15) foot easement to the Virginia Electric and Power Company for an under- ground electrical service for the new Chesdin Road Water Pumping Station. We also request authorization for the county Administrator to execute this easement and the necessary service agreement subject to approval of the County Attorney. The estimated cost of this underground service is $3,225. No additional appropriations are required. This easement is required for the electrical service to the new water pumping station being constructed on Chesdin Road. District: Matoaca ATTACHMENTS: YES 13: NO I~ SIGNATURE: C(~i[JNT~ ADMINIS~ATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETINGDATE: December 9~ 1981 ITEM NUMBER: 11.E,1. SUBJECT: Approval of a Sewer Easement across a parcel of land owned by Chesterfield County along Collier Hill Road in the City of Richmond. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION We have received a request from the City of Richmond to dedicate a sewer easement across a parcel of land owned by Chesterfield County west of Hopkins Road and north of the Falling Creek Reservoir along Collier Hill Road. This easement has been reviewed by the Utilities Staff and'approval is recommended. We request a resolution authorizing the County Administrator to execute this easement on behalf of the Board of Supervisors. ATTACHMENTS: YES El'" NO [] SIGNATURE: ADMI NI STRATOR I? CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE' December 9, 1981 ITEM NUMBER: ll.:g.2. ,SUBJECT: Vacation of a drainage easement in Southport, Section 2. COUNTY ADMINISTRATOR'S COMMENT,C;: SUMMARY OF INFORMATION We have received a petition from J. K. Timmons & Associates requesting the vacation of a variable width drainage easement as shown on the attached plat. New easements will be dedicated. We are requesting a resolution authorizing the chairman of the Board and County Administrator to execute the necessary Quit-Claim Deed. Approval is recommended. District - Clover Hill PREPARED BY;~~~~~- ~ ATTACHMENTS: YES ~ NO [] SIGNATURE: _ OUNTY ADMINISTRATOR LD~D V~lo, z::)~ ~- Oo r'zo' j. K. TIMMONS & ASSOCIATES, EN~IN E ERS · SUIL~ DI'OI1 $, PL~NNEII$ 711 N. COURTHOUSE RD. RICHMOND, VA. 8503 STAPLES MILL RD. HENRICO CO, VA. 14005 STEEPLESTONE DR. MIDLOTHIAN~, VA. ~fZ~ / I-.~-~/ SC^L~ /"--so' CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA L. MEETING DATE' December 9, 1981 ITEM NUMBER: 11.E.3. ~UBJECT: Report of Water and Sewer Contracts by Developers COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The following water and sewer contracts were approved and executed by the County Administrator: (1) W81-111D/6(8)ll13 Runnymede - Section B $2,857.00 (Lakent Lane) Developer: Halpern Development Corporation Contractor: Stamie E. Lyttle Company, Inc. No. of Connections: 2 District: Clover Hill (2) W81-28D/6(8)1280 Brandermill - East Bluff $20,030.00 Developer: Brandermill Contractor: R.M.C. Contractors, Inc. No. of Connections: 24 District: Clover Hill (3) S81-91D/7(8)1910 Market Square - Safeway $22,426.00 Complex Developer: Brandermill Contractor: R.M.C. Contractors, Inc. No. of Connections: 9 District: Clover Hill PREPARED ATTACHMENTS: YES r"l NO [] SIGNATURE: CdUNTY ADMI NISTRATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE : December 9, 1981 ITEM NUMBER: SUBJECT: Set Date for Organizational Meeting in January 12. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: For the past several years, the Board has set a~meeting date prior to the first regularly scheduled meeting in January for an organizational meeting. This would be the proper time to set such a date, if desired by the Board members. PREPARED BY; ATTACHMENTS: YES E] NO ~ SIGNATURE: COUNTY ADMI NISTRATOR DATE 07/01/81 07/27/81 08/13/81 08/21/81 10/14/81 10/14/81 10/14/81 10/14/81 10/14/81 11/o3/81 li/25/81 CHESTERFIELD COUNTY STATUS OF GENERAL FUND CONTINGENCY ACCOUNT December 9, 1981 DEPARTMENT AMOUNT BALANCE Original Budget $ $500,000.00 Registrar 673.00 499,327.00 Health Department Board of Supervisors Circuit Court Judge General District Court Buildings & Grounds Capital Project Capital Project County Attorney 32,300.00 467,027.00 4,660.00 462,367.00 5,400.00 456,967.00 7,500.00 449,467.00 13,700.00 435,767.00 8,000.00 427,767.00 4,282.00 423,485.00 3,540.00 419,945.00 DESCRIPTION OF CHANGE IN ACCOUNT FY81-82 Appropriation General Fund's portion of the increase in the Registrar's salary. General Fund's portion of the additional five positions approved by the Board for the Health Dept. Additional funds needed for reimbursable expenses for the hiring of the new County Administrator. Furnishings for the Circuit Court Judges' office and chambers. Furnishings for the General District Court Judges' office and chambers. Renovations to old Sheriff's office area for use as Judges' offices and chambers. Engineering work on Courthouse Road extended to Vocational Tech Center project. Additional funds for right-of-way acquisition between Seaboard Coastline tracks and Chester Road. County Attorney needed to hire an intern on a part-time basis to perform title work and basic legal research. Chester Landfill 56,000.00 363,945.00 Transfer needed for additional expense to extend the operation of Chester Landfill. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: , December 9 ~ 1981 ITEM NUMBER: 1:~. SUBJECT: Reports A. Roads Accepted into the State Secondary System COUNTY ADMINISTRATOR'S COMMENTS: A. No action necessary. SUMMARY OF INFORMATION A. See Attached. PREPARED BY;. ATTACHMENTS: YES [] NO [] SIGNATURE: COUNTY ADM I~TRATOR HA.OLD C. KI~'G; COMM,SS[ONER HORACE G. FRALIN, ROANOKE, T. RAY HA~ELL, HI, CHESAPEAKE, ~r CHARLES S. "OOPE",JR.,C"E~,~rL~GE-~U~L DEPARTMENT OF HIGHWAYS & TRANSPORTATION 1221 EAST BROAD STREET RICHMOND, 23219 November 24, 1981 LEO E. BUSSER, III DEPUTY COMMISSIONER & CHIEF ENGINEER J.T. WARREN DIRECTOR OF ADMINISTRATION J.M. WRAY, JR. DIRECTOR OF OPERATIONS H. R. PERKINSON, JR. DIRECTOR OF PROGRAM MANAGEMENT W. LBRITTLE, JR. DIRECTOR OF ENGINEERING OSCAR K. MABRY DIRECTOR OFPLANNING H. W. WORRA LL DIRECTOR OF FINANCIAL AFFAIRS IN REPLY PLEASE REFER TO Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield Chesterfield, Virginia 23832 Gent lemen: As requested in your resolution dated May 27, 1981 and September 23, 1981, the following additions to the Secondary System of Chesterfield County are hereby approved, effective November 24, 1981. ADDITIONS LENGTH BON AIR ESTATES~ SECTION B Terri Lynn Court - beginning at intersection with Old Bon Air Road, Rte. 718 and going 0.16 mile N.W. to a cul-de-sac. 0.16 Mi. COUNTRY PLACE Millsap Lane - beginning at intersection with Robious Road, Rte. 675 and going 0.12 mile S. W. to inter- section with 01d Farm Road, Rte. 905. 0.12 Mi. Larkhill Drive - beginning at intersection with Robious Road, Rte. 675 and going 0.17 mile S. W. to inter- section with Old Farm Road, Rte. 905. 0.17 Mi. SALEM WOODS~ SECTION A & D Old Warson Drive - beginning at the intersection with Post Horn Drive, State Route 1997, and running easterly 0.05 mile to the intersection with Remora Drive, then continuing easterly 0.06 mile to the intersection with Warson Court, then continuing 0.06 mile easterly to in- tersection with Dulverton Circle, thencontinuing northeasterly 0.13 'mile to end at the intersection with Shamrock Drive. 0.30 Mi. TRANSPORTATION -- AMERICA'S LIFELINES Board of Supervisors Chesterfield County -2- November 24, 1981 ADDITIONS, CONTINUED SALEM WOODS~ SECTION A & C Remora Drive - beginning at the intersection with Centralia Road, State Route 145 and running northerly 0.12 mile to the intersection with Tithonia Circle, then continuing northerwesterly 0.07 mile to the intersection with Hempwood place, then continuing northwesterly 0.12 mile to end at the intersection with Old Warson Drive. SALEM WOODS: SECTION B~ C & D Hempwood Place - beginning at the intersection with Remora Drive and running easterly 0.07 Mile to end in a cul-de-sac. Again Hempwood Place beginning at the intersection with Remora Drive and running westerly 0.05 mile to end at the intersection with Post Horn Drive, State Route 1997. SALEM WOODS: SECTION C Tithonia Circle - beginning at the intersection with Remora Drive and running easterly 0.05 Mile to end in a cul-de-sac. SALEM WOODS~ SECTION D Watson Court - beginning at the intersection with Old Watson Drive and running southeasterly 0.08 'mile to end in a cul-de-sac. Dulverton Circle - beginning at the intersection with Old Warson Road and running southeasterly 0.05 mile to end in a cul-de-sac. Shamrock Drive - beginning at the intersection with Old Warson Drive and running southeasterly 0.11 mile to the intersection with Chatteris Place, then continuing southerly 0.03 mile to tie into existing Shamrock Drive, State Route 2004. LENGTH 0.31 Mi. 0.12 Mi. 0.05 Mi. 0.08 Mi. 0.05 Mi. O. 14 Mi. Board of Supervisors Chesterfield County -3- November 24, 1981 SALEM WOODS, SECTION D, CONTINUED Chatteris Place - beginning at the intersection with Shamrock Drive and running westerly 0.12 mile to end in a cul-de-sac. Thorington Drive - beginning at the intersection with Shamrock Drive and running easterly 0.05 mile to tie into existing Thorington Drive, State Route 829. SMOKETREE, SECTION B & E Smoketree Drive - beginning where state maintenance ends, state route 2770 and going 0.11 mile westerly to intersection of Pleasanthill Drive, then con- tinuing 0.08 mile westerly to intersection of Smoketree Place, then continuing 0.01 mile westerly to a dead end. SMOKETREE, SECTION E Pleasanthill Drive - beginning where state main- tenance ends, state route 2779, and going 0.05 mile northerly to intersection of Pleasanthill Court, then continuing 0.08 mile northerly to intersection of Smoketree Drive,then continues 0.11 mile northerly to a cul-de-sac. Pleasanthill Court - beginning at intersection with Pleasanthill Drive and going 0.05 mile southwesterly to a cul-de-sac. Smoketree Place - beginning at intersection with Smoketree Drive and going 0.05 mile southerly to a cul-de-sac. SMOKETREE, SECTION D Spirea Road - Beginning where state maintenance ends, state route 2780, and going 0.04 mile southwesterly to intersection of Gordon School Road, then con- tinues 0.08 mile southwesterly to intersection of Mountain Laurel Drive, then continues 0.04 mile southwesterly to tie into proposed Spirea Road, Smoketree, Section F. LENGTH 0.12 Mi. 0.05 Mi. 0.20 Mi. 0.24 Mi. 0.05 Mi. 0.05 Mi. O. 16 Mi. Board of Supervisors Chesterfield County -4- November 24, 1981 SMOKETREE, SECTION D~ CONTINUED LENGTH Gordon School Road - beginning where state main- tenance ends, state route 2776, and going 0.05 mile northwesterly to intersection of Spirea Road, them continues 0.19 mile northwesterly to intersection of Gordon School Court, then continues 0.07 mile northwesterly to inter- section of Mountain Laurel Drive. Gordon School Court - beginning at intersection with Gordon School Road and going 0.04 mile north- easterly to a cul-de-sac. Mountain Laurel Drive - beginning at inter- section with Spirea Road and going 0.15 mile northerly to intersection of Mountain Laurel Court, then continues 0.12 mile northerly to intersection of Gordon School Road, then continues 0.07 mile northerly to a cul-de-sac. Mountain Laurel Court - beginning at inter- section with Mountain Laurel Drive and going 0.04 mile northeasterly to a cul-de-sac. 0.31 Mi. 0.04 Mi. 0.34 Mi. 0.04 Mi. Sincerely, Leo E. Busser, III, Deputy Commissioner and Chief Engineer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJE, CT: December 9, 1981 ITEM NUMBER: Executive Session to Discuss Legal Matters. ? COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION PREPARED BY;, ATTACHMENTS: YES [] NO Ilq SIGNATURE' __ COUNTY ADMINISTRATOR PUBLIC NOTICE The Board of Supervisors of Chesterfield County, on Wednesday, December 9, 1981, beginning at 2:00 p.m., in the County Board Room at Chesterfield Courthouse, Virginia, will take under consideration the rezoning and the granting of Conditional Uses on the parcels of land described herein. 81SI13: In Midlothian Magisterial District, THE SALISBURY CORPORATION requests rezoning from Residential (R-40) to Residential (R-25) of two separate tracts of land. The first tract lies approximately 1400 feet west of the southern terminus of West Salisbury Road and comprises 63.83 acres. The second tract lies approximately 1250 feet southeast of the southern terminus of West Salisbury Road and comprises 4.113 acres. Tax Map 7 (1) Part of Parcel 8 (Sheet 2). 81S131: In Clover Hill Magisterial District, OMEGA BUILDING CORP. requests rezoning from Agricultural (A) to Residential (R-25) of a 13.4 acre parcel fronting approximately 300 feet on the'east line of Spring Run Road and located approximately 1200 feet south of its intersection with Hull Street Road. Tax Map 75 (1) Parcel 128 (Sheet 20). 81S132: In Midlothian Magisterial District, DART DRUG CORPORATION requests an amendment to a previously granted Conditional Use Planned Development to permit expansion of an auto parts store to 6,570 square feet in a Community Bus'iness (B-2) District on a .13 acre parcel which lies approximately 350 feet off the south line of Midlothian Turnpike measured from a point approximately 500 feet west of its intersection with Courthouse Road. Tax Map 16-12 (1) Part of Parcel 25 (Sheet 7). 81S133: In Dale Magisterial District, ROBERT DURHAM requests a Conditional Use Planned Development to permit setback and paving exceptions for an antique shop in a Community Business (B-2) District on a .22 acre parcel fronting approximately 100 feet on the north line of Centralia Road and located approximately 175 feet east of its intersection with Eagle Lane. Tax Map 97-6 (1) Parcel 1 (Sheet 32). 81S135: In Midlothian Magisterial District, ALICE N. TRAYLOR requests a Conditional Use to permit a two-family dwelling in a Residential (R-15) District on a 5.16 acre parcel located at the southwestern terminus of Sunview Lane and better known as 8581 Sunview Lane. Tax Map 18-2 (1) Parcel 5 (Sheet 8). 81S136: In Bermuda Magisterial District, GEORGE S. ELDER requests a Con- ditional Use to permit a drive-in restaurant in a Community Business (B-2) District on a 1.5 acre parcel fronting approximately 340 feet on East Hundred Road also fronting approximately 420 feet on Allied Chemical Road and located in the northwest quadrant of the intersection of these roads. Tax Map 136-14 (1) Part of Parcel 1 (Sheet 43/44). 81S137: In Clover Hill Magisterial District, JEFF W. AND MARY E. KYTE request a Conditional Use to permit a heating, ventilation and air condi- tioning fabrication shop and office in an Agricultural (A) District on a 4.78 acre parcel which lies 280 feet off the north line of Hull Street Road measured from a point approximately 1000 feet northeast of its intersection with Hicks Road. Tax Map 39-8 (1) Part of Parcel 2 (Sheet 14). 81S138: In Midlothian Magisterial District, RONALD K. AND MARLENE T. BAYER request a Conditional Use to permit a two-family dwelling in a Residential (R-15) District on a .5 acre parcel fronting approximately 110 feet on the southwest line of Carbon Hill Drive and located approximately 300 feet northwest of its intersection with Carbon Hill Place and better known as 2021 Carbon Hill Drive. Tax Map 8-14 (4) Roxshire, Section 4, Block I, Lot 4 (Sheet 2). Copies of these amendments are on file in the Chesterfield County Planning Department, Chesterfield Administration Building, Room 201, Chesterfield, Virginia, for public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regular business day. APPLICANT AND/OR AGENT MUST BE PRESENT AT HEARING. Ail persons favoring or opposing the granting of the above requests are invited to appear at the time and place herein stated. · Balderson, Jr. Director of Planning Signed: November 18, 1981 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: December 9, 1981 ITEM NUMBER' 3.A. ,SUBJECT: Donation by James River Lions Club to Board of Supervisors for playground equipment at Huguenot Park COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The president of the James River Lions Club wishes to present $1990 to the Board of Supervisors to be used by the Parks and Recreation Department to complete development of a playground area in the new Huguenot Park. The funds will be used to purchase two (2) major pieces of equipment which will be installed by the parks and recreation staff this winter. This is the second Lions Club to donate funds for this particular playground. The other club was the South A. M. Lions Club who donated $1500. In August when the £irst donation was received the Board authorized the i~sta!!at~on of a small sign recognizin~ the contribution o.£ tJ~-- South A. M. Lions Club~ Since thai.sign .has not been installed, it is ...... recommended that a single sign be installed recognizing both clubs. ~ The equipment to be instalTM with the funds will be wood swings slides, and a climbing platform. ' ATTACHMENTS: YES E] NO [] SIGNATURE ~C~O'N~'Y ADM I N ISTRATOR N~w~r~B cr- R~-R 98 i-~P~ December 9, 1981 BS STAFF REPORT CASE #81S138 RONALD K. AND MARLENE T. BAYER REQ. UEST: A Conditional Use to permit a two-family dwelling in a Residential (R-15) District. SUBJECT PARCEL: LOCATION, ACREAGE AND USE: Midlothian Magisterial Dis- trict. This property fronts the southwest line of Carbon Hill Drive and is located approximately 300 feet northwest of its intersection with Carbon Hill Place. This .5 acre parcel is occupied by a single family residence. Tax Map 8-14 (4) Roxshire, Section 4, Block 1, Lot 4 (Sheet 2). RECOMMENDATION Recommend approval for the following reasons: A. The proposed addition will not detract from the single family residential appearance of the property and will be in keeping with the size and style of other houses in the area. B. Conditions can be imposed which will protect the single family residential character of the area and insure that future use of the addition is confined to family members of the property owner. CONDITIONS: 1. The occupancy of the addition shall be restricted exclusively to members of the property owner's family. At no time shall the addition be rented to persons other than family members of the property owner. 2. Architectural style of the addition shall be as depicted in the renderings submitted with the application. SUPPORTING INFORMATION ADJACENT ZONING AND LAND USE: North - R-15, Single family residential use South - R-15, Vacant and wooded East - R-15, Vacant and wooded West - R-15, Vacant and wooded GENERAL PLAN:~ Single family residential use. UTILITIES: A six (6) inch public water line is located on site. The applicants have indicated that public water will be used. AYES: NAYS: ABSENT: 1. The occupancy of the addition shall be restricted to John and Helen Montesello, exclusively. 2. Architectural style of the addition shall be as depicted in the renderings submittedwith the application. 3. The kitchen shall be removed at the time the wing is no longer occupied by John and Helen Montesello. Messrs. O'Neill, Thomas and Williams Messrs. Howard and Moszer Mr. Belcher The Board of Supervisors on Wednesday, December 9, 1981, beginning at 2:00 p.m. will take under consideration this request for zoning. 3 81S138 CARBON HILL DRIVE F 7-' 2 STORY' ~1 FRAME ,..,*b,~'~', 1_ HOUSE j, ~4.18' 139.10' 81Sl38-1 STAFF REPORT CASE #81S113 THE SAL! SBUFLY ' O0RPOPJITION ~01 ~-~-&Q~.-~..ta~ December 9, 1981 BS R~Q~T: 9~zoning from R~sid~ntial (R-40) to Residential (R-25). The applicants intend to develop a single family residential subdivision. SUBJECT PARCEL: LOCATION, ACREAGE AND USE: MidlothianMagisterial District. This parcel lies in two (2) separate tracts. The first tract lies approximately 1400 feet west of the southern terminus of West Salisbury Road and is comprised of 63.83 acres. The second tract lies approximately 1250 feet southeast of the southern terminus of West Salisbury Road and is comprised of 4.113 acres. This 67.943 acre parcel is presently vacant. Tax Map 7 (1) Part of Parcel 8 (Sheet 2). ~TION Recomnend approval for the following reasons: A. Proposed zoning is ~tible with the existing Residential (R-25) zoning to the south and southeast. B. Given the fact that public sewer and water are now available to the property, Residential (R-40) zoning is no longer a viable development alternative. C. The proposed land use is compatible with area developm~nt. D. The. applicant has proffered a condition which will further insure land use compatibility. PROFFERED CONDITION: The Salisbury Corporation shall adhere to all of the requirements of the R-40 zoning classification as set forth in the County. Code except the lot square footage requirement which shall be a minimum of 25 000 square feet. ' SUPPORTING INFORMATION ADJACENT ZON~GANDLANDUSE: North - R-40 and R-25, Single family residential use or vacant F~st - R-40, R-25 and R-15, Single family residential use or vacant South- R-40, Vacant West -,A, Vacant GENERAL PLAN: Vacant/Agricultural use. UTILITIES: A sixteen (16) inch public water line is located at the southern terminus of Salisbury Road. Use of public water is intended. Property lies in the Michaux Creek/James River sewage drainage area. The Board of Supervisors has approved construction of a pump station to permit the sewage to be pumped frc~ the Michaux Creek drainage district into the Falling Creek sewage system. The developer of the Salisbury tract has been permitted, by the Board of Supervisors to serve 6400 people at the pump station. SOILS, DRAINAGE AND EROSION: Soils are gently sloping to very steep and have a slight to severe chance for erosion when cleared. It will be suggested that the following conditions be int0osed at the time of tentative subdivision review: 1. Building sites shall be located in areas of less than fifteen (15%) percent slope. 2. Clearing of slopes more than fifteen (15%) percent shall not be permitted. 3. A soils engineer shall certify soil suit~ility for standard foundations of a significant percentage of the total number of lots with clay subsoils. Property drains to the James River via Bernard's Creek via Michaux Creek. Prior to construction, road and drainage plans, showing both existing and proposed contours and drainage structures, must be submitted to Environmental Engineering for approval. TRANSPORTATION AND TRAFFIC: Traffic generated from the proposed rezoning is 970 vehicles per day which will have no major impact on the surrounding roads. It should be noted that the existing R-40 zoning would generate approximately 380 vehicles per day. Since the only access for the Salisbury Village to Route 60 is Winterfield Road, it is advisable to provide another access to Route 60. This issue has been raised in reviewing the previous rezoning case (~~ille) between Michaux Creek, Michaux Branch and Route 60. The Planning Commission may wish to obtain a statement frcm the developer requiring him to plan for a road which will be the extension of Salisbury Road and which would cross Michaux Branch. This proposed road will be extended southerly through future developments and will eventually connect to Route 60. PUBLIC FACILITIES: It is estimated that approximately sixty-eight (68) public %ehDOp~l .stude_n~ts wi~ll be~g.ene_rated by this develo..p~en~ t. This property lies in lous ,:±ementary ~cnool attendance zone, which has an existing capacity of 952 and an enrollment of 782; in the Robious Middle School zone which has a capacity of 1350 and an existing er~rollment of 1588; and in the Midlothian High School zone which has an existing capacity of 1000 and an enrollment of 994. Middle s-nd high school facilities which serve this area are overcrc~ded. This property is served by Midlothian Fire Station, Conloany Number 5. At present, fire service capability is good. County water and fire hydrant placement nust be provided in conloliance with national recognized standards. 2 81Sl13 DISCUSSION: Based on typical County averages, Staff estimates that approximately 97 single family lots could be created under the requested Residential (R-25) zoning. As indicated previously, the subject parcel was zoned Resiential (R-40) at a time that sewer was not available to serve the property. The Board of Supervisors has recently given area developers permission to pump sewage into the Falling Creek sewer system and each has been limited to the nunber of people permitted to be served. Specifically, the subject developer has been given permission to serve 6400 people through the proposed pumping station. It should further be noted that property in the irm~diate area is zoned for a multiplicity of zoning classifications. Residential (R-15) zoning exists to the south, while R-25 occupies property to the east and Residential (R-9) zoning lies to the south of Michaux Branch. Given existing zoning patterns, the requested rezoning is compatible with that which currently exists in the area and should be of no detriment to future area deve lo~e~nt. CASE HISTORY Planning Commission Meeting (10/20/81): At the request of the applicant, the Commission deferred this case for thirty (30) days. Planning Commission Meeting (11/17/81): It was the general concensus of the Commission that the condition proffered by the applicant would insure that the proposed development will be com- patible with the existing Salisbury project. On a motion of Dr. Moszer, seconded by Mr. Williams, the Commission resolved to recommend approval of this request subject to acceptance of the proffered condition. AYES: Messrs. Howard, Moszer, Thomas, O'Neill and Williams ABSENT: Mr. Belcher The Board of Supervisors on Wednesday, December 9, 1981, beginning at 2:00 p.m. will take under consideration this request for zoning. 3 81Sl13 R-15 14 'A 251 SOIL SUITABILITY GOOD FAIR POOR VERY POOR 81S113-1 \ C) PROpos~b ~m~-r-R~-R~t-~ December 9, 1981 BS STAFF REPORT CASE #81S131 OMEGA BUILDING CORP. REQUEST: Rezoning from Agricultural (A) to Residential (R-25). It is the applicant's intent to subdivide the property and create nine (9) single family residential lots. SUBJECT PARCEL: LOCATION, ACREAGE AND USE: Clover Hill Magisterial District. This parcel fronts approximately 172 feet on Spring Run Road and is located approximately 1200 feet south of its intersection with Hull Street Road. This 13.4 acre parcel is presently occupied by a partially constructed single family dwelling. Tax Map 75 (1) Parcel 28. RECOMMENDATION Recommend approval for the following reasons: A. The proposed zoning and land use is in keeping with single family residential development trends which have occurred south of the subject property. B. The proposed zoning and land use is compatible with area development. SUPPORTING INFORMATION ADJACENT ZONING AND LAND USE: North - A, Vacant South - A, Single family residential use or vacant East - A, Vacant West - A, Vacant GENERAL PLAN: Vacant/Agricultural use. UTILITIES: A twenty-four (24) inch public water line is located in the vicinity of Clover Hill High School along Route 360, northeast of the request site. Specifically, the line is located approximately 2,300 feet from the subject parcel. If public water is not extended to the subject property in conjunction with initial development, it will never be made available to this property. It is the applicant's intent to install individual wells. The property lies in the Spring Run/Swift Creek sewage drainage area. The closest trunk sewer line is located along Swift Creek to the east of the request site. Extension of public sewer is not feasible and it is anticipated that public sewer will never be available to serve this area. It is the applicant's intent to install individual wells and septic tanks. SOILS, DRAINAGE AND EROSION: Soils are gently sloping to sloping and when cleared have a slight to moderate chance for erosion. Soils are fairly to poorly suited for septic tank and drainfield systems. Prior to finalizing road plans a private soil consultant should be employed to locate septic tank and drainfield sites on each lot. Existing site and area drainage patterns are adequate. There are no existing or anticipated erosion or drainage problems. The need for a long private ingress and egress easement to the Cochran property could be eliminated by allowing access via Spring Run Court between Lots 6 and 7. The developer must comply with standard erosion control requirements and submit road and drainage plans for construction to State and County standards. TRANSPORTATION AND TRAFFIC: It is estimated that approximately 100 vehicles per day will be generated by the proposed development. The General Plan 2000 requires thirty-five (35) feet of right of way dedication, measured from the centerline of Spring Run Road, at the time of subdivision approval. PUBLIC FACILITIES: It is estimated that the proposed development will generate approximately nine (9) public school students. The property lies in the Grange Hall Elementary School attendance zone which has an existing capacity of 687 and an existing enrollment of 594; in the Swift Creek Middle School zone which has an existing capacity of 1500 and an existing enrollment of 1527; and in the Clover Hill High School attendance zone which has an existing capacity of 1200 and an existing enrollment of 1202. Shortage of middle and high school space exists. This property is served by Clover Hill Fire Station, Company Number 7. Fire service capability is marginal dependent upon the time of day. County water for fire protection is not available at this time. DISCUSSION: As indicated, it is the applicant's intent to subdivide the property and create nine (9) single family residential building lines. The applicant has submitted a tentative subdivision plan for the Commission's review and will be scheduled for hearing upon a decision relative to the proposed zoning. The encompassing area is sparsely developed and characterized by large single family residential lots, or remains vacant. Staff is of the opinion that the proposed zoning and land use is representative of trends which have been established by development south of the subject property and therefore, the requested rezoning is in keeping with this character. 81S131 CASE HISTORY AYES: ABSENT: Planning Commission Meeting (11/17/81): On a motion of Mr. Williams, seconded by Mr. Thomas, the Commission resolved to recommend approval.of this request. Messrs. Howard, Moszer, Thomas, O'Neill and Williams Mr. Belcher The Board of Supervisors on Wednesday, December 9, 1981, beginning at 2:00 p.m. will take under consideration this request for zoning. 81S131 s13)l REZ: A ~ 'R-z~ I ~00 ! 8O0 SOIL SUITABILITY FOUNDATIONS'  GOOD  GOOD  POOR DRAINFIELDS CONDITIONAL DOUBTFUL UNFAVORABLE 81S151-1 Jl ~v~t~r--~7~--Lggl-~ December 9, 1981 BS STAFF REPORT Case #81S132 DART DRUG CORPORATION REQUEST: An amendment to a previously granted Conditional Use Planned Development (Case #81S003) to permit utilization of an additional 570 square feet of floor space for retail sale of auto parts and accessories in a Community Business (B-2) District. The originally granted Conditional Use Planned Development limited the use to only 6,000 square feet of floor area. SUBJECT PARCEL: LOCATION, ACREAGE AND USE: Midlothian Magisterial District. This parcel fronts the south line of Midlothian Turnpike and is located approximately 500 feet west of the Courthouse Road intersection. This property is occupied by Crossroads Shopper's World. Tax Map 16-12 (1) Part of Parcel 25 (Sheet 7). RECOMMENDATION Recommend approval for the following reasons: A. The proposed land use conforms to the General Plan 2000. B. Given the nature of the proposed operation and the re-imposition of the conditions previously approved by the Commission and Board, the proposed use will be compatible with other retail establishments located within the shopping center. CONDITIONS: 1. This Conditional Use Planned Development shall be granted for the purpose of operating an auto parts and accessory store, exclusively. There shall be no repair of automobiles in association with this use. 2. No more than 6,670 square feet of floor area shall be utilized for this operation. 3. There shall be no outside mtorage associated with this use. 4. Due to the fact that interior renovation is necessary, and no additions to existing structures are required, the requirement to obtain schematic plan approval shall be waived. SUPPORTING INFOR~iATION ADJACENT ZONING AND LAND USE: North - B-2, Commercial use South - B-2, Commercial use East - B-2, Commercial use West - B-2, Commercial use GENERAL PLAN' Commercial use. UTILITIES: This property is presently served by public water and sewer. SOILS, DRAINAGE AND EROSION: Due to the fact that construction is not planned, this request will have no impact on soils, drainage or erosion. TRANSPORTATION AND TRAFFIC: patterns in the area. The proposed use will have no effect on traffic PUBLIC FACILITIES: This property is served by Midlothian Fire Station, Company Number 5. At present, fire service capability is adequate. DISCUSSION: On February 25, 1981, the Board of Supervisors upon a favorable recommendation by the Planning Commission, approved a Conditional Use Planned Development to permit the retail sale of auto parts and accessories from the subject property. This approval limited the proposed use to a floor area of 6,000 square feet. The applicants are now requesting an amendment to allow use of an additional 570 square feet of floor area. As previously indicated, in a review of the first Conditional Use Planned Development request, the proposed use is first permitted in the General Business (B-3) District. If the merchandise were sold within a department or drug store located in the shopping center, the use would be considered secondary, or accessory, to the permitted use and therefore, a Conditional Use Planned Development would not be necessary. However, due to the fact that the automotive parts and accessory store will be separate and distinct from the permitted commercial establishment, this application is required by the Zoning Ordinance. Staff is of the opinion that use of an additional 570 square feet of floor area should not adversely, or detrimentally affect other commercial establishments within the shopping center, provided the same conditions of the original Conditional Use Planned Development are re-imposed. 81S132 CASE HISTORY Planning Commission Meeting (11/17/81): On a motion of Dr. Moszer, seconded by Mr. Thomas, the Commission resolved to recommend approval-of this request subject to the imposition of the above listed conditions. AYES: Messrs. Howard, Moszer, Thomas, O'Neill and Williams ABSENT: Mr. Belcher The Board of Supervisors on Wednesday, December 9, 1981, beginning at 2:00 p.m. will take under consideration this request for zoning. 81S132 3 \\ ./ December 9, 1981 BS STAFF REPORT CASE #81S133 ROBERT DURHAM REQUEST: A Conditional Use Planned Development to permit setback and paving exceptions for an antique shop. SUBJECT PARCEL: LOCATION, ACREAGE AND USE: Dale Magisterial District. This property lies along the north line of Centralia Road and is located approximately 175 feet east of its intersection with Eagle Lane. This .22 acre parcel is occupied by an antique shop. Tax Map 97-6 (1) Parcel 1 (Sheet 32). RECOMMENDATION Recommend approval for the following reasons: A. The exceptions requested will not be detrimental to adjacent property nor detract from the character of the area. B. Conditions can be imposed which will further protect the character of the area and insure that the addition will be compatible with the architectural style of the existing structure. C. This addition allows continued use of an historic structure thereby preserving the County's heritage. CONDITIONS: 1. In conjunction with approval of this request, the following exceptions shall be granted: (a) A twenty-seven (27) foot exception to the thirty (30) foot rear yard setback requirement for buildings; (b) A twenty-eight (28) foot exception to the fifteen (15) foot front yard setback requirement for parking; and (c) An exception to the requirement that all parking and driveway areas be paved. 2. Thirty-five (35) feet of right of way measured from the centerline of Centralia Road shall be dedicated to and for the County of Chester- field, free and unrestricted, prior to the release of any building permit. 3. The proposed addition shall be of the same architectural style and constructed of similar materials as the existing structure. 4. An architectural rendering and color samples of the addition shall be submitted to the Planning Department for approval in conjunction with final site plan review. 5. One (1) sign not to exceed sixteen (16) square feet in area shall be permitted. This sign shall be constructed of materials compatible with the existing structure. This sign shall neither be illuminated nor, luminuous. A colored rendering of the sign shall be submitted to the Planning Department for approval in conjunction with final site plan approval. 6. The parking setback and paving exceptions shall be granted for this use only. These exceptions shall not be transferable, nor run with the land. 7. The above conditions notwithstanding the site plan prepared by Harvey L. Parks, Inc., dated 9-23-81, shall be considered the plan of development. 8. In conjunction with approval of this request, the Planning Commission shall grant schematic plan approval. 9. Prior to the issuance of any occupancy permits, all parking and driveway areas shall be covered with a heavy base of stone, topped by crusher run. SUPPORTING INFORMATION ADJACENT ZONING AND LAND USE: North - B-2, Vacant South - R-7, Single family residence East - B-2, Vacant and wooded West - B-2, Single family residence GENERAL PLAN: Multi-family residential use. UTILITIES: A sixteen (16) inch public water line is located on site. The applicant has indicated that public water will be used. This property lies in the Hamlin Creek/Proctors Creek sewage drainage area. The nearest trunk sewer line is located along the east line of Chester Road. The applicant has indicated that rather than connect to public sewer, chemical toilets will be used. SOILS, DRAINAGE AND EROSION: or drainage problems. There are no existing or anticipated erosion TRANSPORTATION AND TRAFFIC: This request will have an insignificant impact on area traffic. It is recommended that the applicant dedicate thirty-five (B5) feet of right of way from the centerline of Centralia Road in accordance with the General Plan 2000. PUBLIC FACILITIES: This property is served by Chester Fire Station, Company Number 1. This station is staffed by both paid and volunteer personnel. Fire ~service capability is good at the present time. 2 81S133 DISCUSSION: This property is Occupied by the Old Centralia Post Office. is estimated that this building was constructed sometime between 1900 and 1915. The building was used as a post office and general store and it is believed that trains may have stopped here to discharge mail, supplies and passengers. Having stood vacant for a number of years, the applicant purchased the property and restored it for his antique furniture business. It The applicant now finds that the building is too small to accommodate his needs. He proposes to construct a 750 square foot addition to the rear of the structure where he will store reconditioned antiques. In addition, the applicant intends to generally improve and restore the site so it will look much the way it did in the first part of the century. To accomplish this, the applicant requires a twenty-seven (27) foot exception to the thirty (30) foot rear yard setback requirement. This exception will~ pose no detriment to adjacent property. If the addition is properly restricted in appearance to resemble the existing structure in architectural style and materials used, it will further enhance the property. Also requested is a twenty-eight (28) foot exception to the fifteen (15) foot parking setback requirement along Centralia Road. Due to the small size of the building and the nature of its use, it is anticipated that a minimal amount of traffic will be generated and therefore, the exception as requested, will not increase congestion or present a traffic hazard on Centralia Road. However, if a more intense use occupies the site in the future, there is a potential for a serious traffic hazard. Therefore, it is recommended that this exception be granted for this use only. If at a later date another use occupies this property, additional property should be purchased in order that adequate parking can be provided in accordance with Zoning Ordinance requirements. The final exception is to delete the required paving of parking and driveway areas. It is the applicant's contention that at the turn of the century, there were no paved parking areas, that instead gravel was often used. Therefore, the applicant is requesting to be able to gravel all parking and driveway areas. In Staff's opinion, since this site will not experience a great deal of vehicular movement and does not have serious drainage problems, the paving exception should be granted. This request is an excellent example of "adaptive reuse" which is important to the preservation of the County's historical structures, sites and communities. Through the granting of minor exceptions to the Zoning Ordinance, the Planning Commission and Board can encourage businesses to restore and actively use structures which preserve the County's heritage. 81S133 3 CASE HISTORY Planning Commission Meeting (11/17/81): Mr. Thomas stated that the applicant has appreciably improved the appearance of the building and that very little traffic is generated by the use; therefore, the exception, as requested, should pose no detriment. On motion of Mr. Thomas, seconded by Dr. Moszer, the Commission resolved to recommend approval of this request subject to imposition of the above listed conditions. AYES: Messrs. Howard, Moszer, Thomas, O'Neill and Williams ABSENT: Mr. Belcher The Board of Supervisors on Wednesday, December 9, 1981, beginning at 2:00 p.m. will take under consideration this request for zoning. 81S133 OLD II'llllill llllillllllllJj'llalJalligllJl i T .- -_ IIIIlll~ IgJJJlllJgJ IJJJllllllJ v d ii i i i i l I l I I I I I i I I I I I I I I tlJtt'l'lti'tttl -40 Illl II I Ill LI-lll I i IiiiIllll Jill · ,I I ~ i I I I, [ I ! I I I I C!¥0~'11~'~ 3 NI-i.LS'¢O3 Q~OEI~/3 S I, I I I I I I I I [ I I I I' I X~'M:iAi~a ~Jl 91"dl>l~'c[r "'i:iA~9t ~ ~ ~ QOZ ~ 0 ~ 0 C~~ 0 - ' ,99'gll <::1: 0 n," Z U ~ve~e~-R~-R~-~ December 9, 1981 BS STAFF REPORT ALICE N. TRAYLOR CASE #81S135 REQUEST: A Conditional Use to permit a two-family dwelling in a Residential (R-15) District. SUBJECT PARCEL: LOCATION, ACREAGE AND USE: Midlothian Magisterial District. This property is located at the southwestern terminus of Sunview Lane and is better known as 8581 Sunview Lane. This 5.16 acre parcel is presently occupied by a two-family dwelling. Tax Map 18-2 (1) Parcel 5 (8). RECOMMENDATION Recommend denial for the following reasons: A. The proposed land use is inconsistent with surrounding single family residential development. B. Approval of this application could set a precedent for conversion of surrounding single family residences to two-family dwellings, thereby altering the character of the area. C. Approval of this application would be contrary to the Commission's and Board's past action relative to two-family dwellings along Buford Road. SUPPORTING INFORMATION ADJACENT ZONING AND LAND USE: North - R-15, Single family residential use or vacant South - R-15, Single family resi- dential use or vacant .East- R-15, Single family residential use West - A, Vacant GENERAL PLAN: Single family residential use. UTILITIES: The existing dwelling is currently connected to public water. The owner should be required to pay two minimum water service charges. The property lies in the Powhite Creek sewage drainage area. Public sewer is presently not available to serve this property. There are currently two septic systems which serve the existing structure. SOILS, DRAINAGE AND EROSION: Due to the fact that no new or additional construction is planned, drainage or erosion problems should not result. TRANSPORTATION AND TRAFFIC: Vehicular movements will be distributed over Sunview Lane. The proposed use will have no effect on area traffic patterns. PUBLIC FACILITIES: This property is served by Bon Air Fire Station, Company Number 4. At present, fire service capability is adequate. The structure must comply with BOCA Code requirements relative to tenant separation. This use will have a minimal impact on the public school system. DISCUSSION: In July of this year, Staff received a complaint that the existing single family dwelling had been converted into a two-family dwelling and that the second unit was being rented. Staff investigated the complaint and found that the original building permit for the subject property denoted that a single family dwelling was to be constructed. On September 6, 1961, the building permit application was filed with plans showing a two-story house with a self-sufficient dwelling located on the second floor. The plans indicated that the first floor would remain unfinished. Staff's review of the files indicates that a building permit was never issued for completion of the first floor; therefore, it is assumed that at a later date, that the first floor was completed as a self-sufficient dwelling. The Chesterfield County Zoning Ordinance, as early as 1960 would have required that a Conditional Use be obtained for construction of a two-family dwelling, and therefore, the conversion as it has occurred is illegal. Should the applicant wish to continue use of the second unit, a Conditional Use is necessary. In March of 1980, the applicant submitted a request for a Conditional Use to permit the two-family dwelling; however, prior to public hearing before the Planning Commission, the request was withdrawn (Case #80S067). As indicated, the encompassing area is occupied primarily by conventional single family residential development. Heretofore, it has been the Commission's and Board's past performance to preclude conversion of single family dwellings along Buford Road into two-family dwellings. Staff is, therefore, of the opinion that approval of this request would be a breach of the Commission's and Board's past policies relative to this type of use within the encompassing area. 81S135 CASE HISTORY Planning Commission Meeting (11/17/81): It was the concensus of the Commission that the applicant was making this request for monitary reasons rather than to accomodate ill or elderly relatives. It was noted that the two-family dwelling is inconsistent with existing area development. On a motion of Dr. Moszer, seconded by Mr. Thomas, the Commission resolved to recommend denial of this request. AYES: Messrs. Howard, Moszer, Thomas and Williams ABSTAIN: Mr. O'Neill ABSENT: Mr. Belcher The Board of Supervisors on Wednesday, December 9, 1981, beginning at 2:00 p.m. will take under consideration this request for zoning. 81S135 December 9, 1981 BS STAFF REPORT GEORGE S. ELDER CASE #81S136 REQUEST: A Conditional Use to permit a drive-in restaurant in a Community Business (B-2) District. SUBJECT PARCEL: LOCATION, ACREAGE AND USE: Bermuda Magisterial District. This parcel lies in the northwest quadrant of the intersection of Allied Chemical and East Hundred Roads. A barbecue restaurant is currently under construction on this 1.5 acre parcel. Tax Map 136-14 (1) Part of Parcel 1 (Sheet 43/44). RECOMMENDATION Recommend approval for the following reasons: & A. Through the imposition of conditions relative to site design, the Commission and Board can insure that the addition of a drive-in window will not adversely affect internal or external traffic patterns. B. The proposed land use confo~rms to the General Plan 2000. CONDITIONS: 1. The site plan filed with the application shall be considered the plan of development. 2. The proposed driveway which is to serve the drive-in window shall have a maximum width of twelve (12) feet. The drive-in window shall be designated as one-way and designed so as to preclude through traffic from utilizing the drive-in window driveway. 3. A landscaping plan shall be submitted for that area lying between the Route 10 right of way and the proposed driveway which serves the drive-in window. Specifically, the shrubs and plants to be placed within this area shall be ornamental in nature and shall be for the purpose of breaking the monotony of the building facade and the driveway window traffic. Prior to the release of a building permit for the drive-in window Or walk-up window, a specific landscaping plan shall be submitted to Development Review for approval. SUPPORTING INFORMATION ADJACENT ZONING AND LAND USE: North - A, Vacant South - B-2, Vacant East - B-2 & A, Vacant GENERAL PLAN: Commercial use. West - B-2, Vacant UTILITIES: Public water and sewer are not available. The applicant intends to install an individual well and septic tank system. SOILS, DRAINAGE AND EROSION: Prior to construction of the drive-in window, a revised drainage plan must be submitted to Environmental Engineering for approval. TRANSPORTATION AND TRAFFIC: Per VDH&T requirements, an additional lane of pavement must be provided on Allied Chemical Road and Route 10 in accordance with the site plan submitted. This lane must be constructed prior to obtaining an occupancy permit. PUBLIC FACILITIES: This property is served by Enon Fire Station, Company Number 6. Fire service capability is marginal dependent upon the time of day. County water is not available for fire fighting protection. DISCUSSION: The applicant is currently constructing a barbecue restaurant on the subject property. Site plans and building permits have been approved and released for construction of the structure. It is the applicant's intent to add a drive-in and/or walk-up window for take-out service as indicated on the site plan attached hereto. Such an addition constitutes a drive-in facility which requires that a Conditional Use be obtained. Staff is of the opinion that the addition of the drive-in window and service drive, as indicated by the plans, will not adversely affect future development of adjacent properties, nor present a traffic hazard for those entering or exiting the site. CASE HISTORY Planning Commission Meeting (11/17/81): On a motion of Mr. Thomas, seconded by Dr. Moszer, the Commission resolved to recommend approval of this request subject to the imposition of the above listed conditions. AYES: Messrs. Howard, Moszer, Thomas, O'Neill and Williams ABSENT: Mr. Belcher The Board of Supervisors on Wednesday, December 9, 1981, beginning at 2:00 p.m. will take under consideration this request for zoning. ? ~ 2 --~. 81S136 ../ EN G / IV £HR S i) i! '], / / PROPOSED DRIVE-BY 8/. WINDC PROPOSED WALK-UP ROUTE lO ., J 81SI;56-1 December 9, 1981 BS STAFF REPORT CASE #81S137 JEFF W. AND MARY E. KYTE REQUEST: A Conditional Use to permit a heating, ventilation and air conditioning fabrication shop and office in an Agricultural (A) District. SUBJECT PARCEL: LOCATION, ACREAGE AND USE: Clover Hill Magisterial District. This parcel lies approximately 280 feet off the north line of Hull Street Road measured from a point approximately 1000 feet northeast of its intersection with Hicks Road. This 4.78 acre parcel is presently occupied by several storage buildings. RECOMMENDATION Recommend approval for the following reasons: A. The proposed land use is compatible with the land uses which have been permitted by Conditional Use to the south and east of the request site. Specifically, the Conditional Use process has permitted operation of an automotive repair shop to the south and a landscaping business on property located to the east. B. Through the imposition of conditions, the Commission and Board can insure that the use proposed by this application is operated and designed in a manner compatible with those which presently exist in the encompassing area. CONDITIONS: 1. This Conditional Use shall be granted for the purpose of operating a heating, ventilation and air conditioning fabrication facility and office. 2. The below stated conditions notwithstanding the site plan submitted with the application shall be considered the plan of development. 3. Ail parking and driveway areas shall be paved. 4. Outside storage shall be prohibited. 5. The proposed buildings, parking and other facilities shall be located a maximum of 300 feet from the southern property line. Ail existing vegetation shall be maintained to the rear of these facilities. 6. A thirty (30) foot buffer shall be maintained along the western and eastern property lines. These buffers shall be maintained in its natural state with no clearing or grading permitted. These buffers shall be supplemented with additional vegetation where necessary to affect a visual screen. A specific landscaping plan depicting this requirement shall be submitted to Development Review for approval in conjunction with final site plan review. 7. The building to be erected on this parcel shall have a residential appearance. The facades shall employ brick, split block and/or wood. A colored rendering shall be submitted to Development Review for approval in conjunction with final site plan review. 8. One sign not to exceed eight (8) square feet in area shall be permitted. This sign may be illuminated, but shall not be luminous. 9. The above stated conditions notwithstanding all bulk requirements of the Convenience Business (B-l) District shall be applicable. i0. The above stated conditions notwithstanding, the site plan prepared by Kenneth L. Barton, dated September 18, 1981, shall be considered the plan of development. SUPPORTING INFORMATION ADJACENT ZONING AND LAND USE: North - A, Vacant South - A, and A with a Conditional Use, Single family residential use and auto- motive repair East - A, with a Conditional Use, Landscaping business West - A, Vacant or single family residential use GENERAL PLAN: Single family residential use. UTILITIES: A twenty-four (24) inch Public water line is located along Route 360. The Utilities Department has recommended that the applicant install an individual well. The property lies in the Pocoshock Creek sewage drainage area. The closest trunk sewer line is located along Pocoshock Creek, which lies to the east of the request site. It is estimated that extension of public sewer would cost approximately $15,000. Public sewer is recommended. Prior to obtaining a building permit, sewer plans and easement dedication must be approved by the Utilities Department. SOILS, D~INAGE AND EROSION: Existing site and area drainage patterns are adequate for the proposed use. There are no existing or anticipated on or off-site drainage problems. The driveway should be privately maintained, but there is a need for two (2) adequately sized culverts approved by this office. It should further be indicated that Staff finds no existing thirty (30) foot right of way between the Wilson and Elliot property. Prior to obtaining a building permit, a site plan, including an erosion control plan, must be submitted to Environmental Engineering for approval. ~-' 2 "~ 81S137 TRANSPORTATION AND TRAFFIC: Vehicular movements will be distributed along Hull Street Road. The proposed use will have a minimal impact on area traffic patterns. PUBLIC FACILITIES: The property is served by Manchester Fire Station, Company Number 2. At present, fire service capability is adequate. DISCUSSION: The applicants have purchased a portion of Parcel 2, which is currently occupied by a single family dwelling owned by Floyd Montgomery. It is the applicants' intent to construct a 7,200 square foot building on the subject property in order to operate a heating, ventilation and air conditioning fabrication facility and office. As previously indicated, the Commission and Board have permitted similar types of uses on that property which lies to the south and east of the request site. Specifically, an automotive repair shop is located to the south, while a landscaping business is located on property to the east. The proposed use is, therefore, consistent with past land use decisions in the area. Consideration should be given, however, to the potential for some type of residential use on property to the west of the request site. In view of this, it is recommended that the operation be confined to the southernmost portion of the proper~y and that buffers be provided along the north and west property lines. Such conditions will insure future land use compatibility and somewhat limit the depth of commercialization along the Route 360 corridor. CASE HISTORY Planning Commission Meeting (11/17/81): On motion of Mr. Williams, seconded by Mr. Thomas, the Commission resolved to recommend approval of this request subject to imposition of the above listed conditions. AYES: Messrs. Howard, Thomas, Moszer, O'~Neill and Williams ABSENT: Mr. Belcher The Board of Supervisors on Wednesday, December 9, 1981, beginning at 2:00 p.m. will take under consideration this request for zoning. 3 81S137 ./ IIIillll Metropolitan Economic Development Council has requested a meeting with the Board of Supervisors in January as well as with the Industrial Development Authority. Suggested dates are as follows: 1. January 6th after organizational meeting at 6:30 p.m. 2. January 13th after regular meeting at 6:30 p.m. 3. January 20th, Wednesday between Board meetings, at 6:30 p.m. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : December 9, 1981 SUBJECT: Adjournment ITEM NUMBER; COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: The Board should adjourn to 6'30 p.m. on December 16, 1981 at which time the meeting with the legislators will be held. PREPARED BY; ATTACHMENTS: YES rq NO SIGNATURE: (~ OUN~~ADM I N I STRATOR ~ 0